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AGENDA
TEMECULA CITY COUNCIL
REGULAR MEETING
CITY COUNCIL CHAMBERS
41000 MAIN STREET
TEMECULA, CALIFORNIA
FEBRUARY 9, 2016 —7:00 PM
At approximately 9:45 P.M., the City Council will determine which of the remaining agenda items can
be considered and acted upon prior to 10:00 P.M. and may continue all other items on which
additional time is required until a future meeting. All meetings are scheduled to end at 10:00 P.M.
No Closed Session
Next in Order:
Ordinance: 16-02
Resolution: 16-08
CALL TO ORDER: Mayor Mike Naggar
Prelude Music: Sadad Khwajazada, Katrina Meier and Jillian Rawlins
Invocation: Pastor Dave Cope of Calvary Chapel Bible Fellowship
Flag Salute: Council Member Michael McCracken
ROLL CALL: Comerchero, Edwards, McCracken, Rahn, Naggar
PRESENTATIONS/PROCLAMATIONS
Presentation of A Purple Heart City Proclamation
PUBLIC COMMENTS
A total of 30 minutes is provided for members of the public to address the City Council on
items that appear within the Consent Calendar or a matter not listed on the agenda. Each
speaker is limited to three minutes. If the speaker chooses to address the City Council on
an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to
Speak form may be filled out and filed with the City Clerk prior to the City Council
addressing Public Comments and the Consent Calendar. Once the speaker is called to
speak, please come forward and state your name for the record.
For all Public Hearing or Council Business items on the agenda, a Request to Speak form
may be filed with the City Clerk prior to the City Council addressing that item. Each
speaker is limited to five minutes.
1
CITY COUNCIL REPORTS
Reports by the members of the City Council on matters not on the agenda will be made at
this time. A total, not to exceed, 10 minutes will be devoted to these reports.
CONSENT CALENDAR
NOTICE TO THE PUBLIC
All matters listed under Consent Calendar are considered to be routine and all will be
enacted by one roll call vote. There will be no discussion of these items unless Members
of the City Council request specific items be removed from the Consent Calendar for
separate action.
1 Waive Reading of Standard Ordinances and Resolutions
RECOMMENDATION:
1.1 That the City Council waive the reading of the text of all standard ordinances and
resolutions included in the agenda except as specifically required by the
Government Code.
2 Approve the Action Minutes of January 26, 2016
RECOMMENDATION:
2.1 That the City Council approve the action minutes of January 26, 2016.
3 Approve the List of Demands
RECOMMENDATION:
3.1 That the City Council adopt a resolution entitled:
RESOLUTION NO. 16-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS
AS SET FORTH IN EXHIBIT A
4 Approve the City Treasurer's Report as of December 31, 2015
RECOMMENDATION:
4.1 That the City Council approve and file the City Treasurer's Report as of
December 31, 2015.
5 Approve Fiscal Year 2015-16 Mid-Year Budget Adjustments
RECOMMENDATION:
5.1 That the City Council adopt a resolution entitled:
2
RESOLUTION NO. 16-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA, AMENDING THE FISCAL YEAR 2015-16
ANNUAL OPERATING BUDGET, BUDGET AND FISCAL
POLICIES, AND SALARY SCHEDULE B
6 Authorize the City Manager to Process and Settle Workers' Compensation Claims and
Litigation
RECOMMENDATION:
6.1 That the City Council adopt a resolution entitled:
RESOLUTION NO. 16-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA DELEGATING TO THE CITY MANAGER
CERTAIN AUTHORITY TO PROCESS AND SETTLE
WORKERS' COMPENSATION CLAIMS AND LITIGATION
7 Approve the Sponsorship Agreement with Michelle's Place for the 2016 Reality Rally,_a
Fundraiser Event for Michelle's Place
RECOMMENDATION:
7.1 That the City Council approve the Sponsorship Agreement with Michelle's Place
for city-support costs, in the amount of $5,600 and in-kind promotional services
of $11,415, for the 2016 Reality Rally.
8 Approve the Sponsorship Agreement with Temecula Valley Foundation for Excellence in
Education for the 2016 Taste of Temecula Valley
RECOMMENDATION:
8.1 That the City Council approve the Sponsorship Agreement with Temecula Valley
Foundation for Excellence in Education for city-support costs, in the amount of
$6,700 and in-kind promotional services of $11,415, for the 2016 Taste of
Temecula Valley.
9 Approve the Continuation of the Annual Planning and Implementation of the Temecula
Rod Run, Southern California's Premiere Car Show (At the Recommendation of the
Economic Development Committee Mayor Pro-Tem Edwards and Council Member
Comerchero)
RECOMMENDATION:
9.1 That the City Council approve the continuation of the annual planning and
implementation of the Temecula Rod Run, Southern California's Premiere Car
Show to be managed by Community Services Department staff.
3
10 Approve the Sponsorship Agreement with Trauma Intervention Program of Southwest
Riverside County, Inc. for Traumatic Incident Citizen Support
RECOMMENDATION:
10.1 That the City Council approve the Sponsorship Agreement with Trauma
Intervention Program of Southwest Riverside County, Inc., in the amount of
$10,000, for traumatic incident citizen support.
11 Grant Non-Exclusive Easements to Eastern Municipal Water District in Connection with
the Interstate 15/ State Route 79 South Ultimate Interchange, PW04-08
RECOMMENDATION:
11.1 That the City Council adopt a resolution entitled:
RESOLUTION NO. 16-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA GRANTING NON-EXCLUSIVE EASEMENTS TO
EASTERN MUNICIPAL WATER DISTRICT FOR THE
RELOCATION OF SEWER AND WATER FACILITIES IN
CONNECTION WITH THE INTERSTATE-15 / STATE ROUTE
79 SOUTH ULTIMATE INTERCHANGE, PW04-08
(ASSESSOR'S PARCEL NUMBERS 922-210-057, 922-210-
059, AND 922-210-060)
12 Approve the First Amendment to the Agreement for Consultant Services with Hall &
Foreman, Inc. for the Design of the Library Parking — Phase II, PW13-09
RECOMMENDATION:
12.1 Approve the First Amendment to the Agreement for Consultant Services with
Hall & Foreman, Inc., in the amount of $67,500, for additional Design Services
for the Library Parking — Phase II, PW13-09;
12.2 Increase the City Manager's authority to approve Extra Work Authorizations by
$6,750, which is 10% of the Amendment amount.
13 Receive and File Temporary Street Closure for 2016 Springfest Events
RECOMMENDATION:
13.1 That the City Council receive and file the following proposed action by the City
Manager:
Temporarily close certain streets for the following 2016 Springfest Events:
TEMECULA ROD RUN
REALITY RALLY
TASTE OF THE VALLEY
4
14 Approve the First Amendment to the Non-Exclusive Commodity Agreement with
McCain, Inc. for Traffic Signal Equipment
RECOMMENDATION:
14.1 That the City Council approve the First Amendment to the Non-Exclusive
Commodity Agreement with McCain, Inc. increasing the Purchase Price amount
by $30,000, and extending of the Term of the Agreement.
********************
RECESS CITY COUNCIL MEETING TO SCHEDULED MEETINGS OF
THE TEMECULA COMMUNITY SERVICES DISTRICT, THE SUCCESSOR AGENCY TO THE
TEMECULA REDEVELOPMENT AGENCY, THE TEMECULA HOUSING AUTHORITY, AND
THE TEMECULA PUBLIC FINANCING AUTHORITY
********************
5
TEMECULA COMMUNITY SERVICES DISTRICT MEETING
Next in Order:
Ordinance: CSD 16-01
Resolution: CSD 16-01
CALL TO ORDER: President Jeff Comerchero
ROLL CALL: DIRECTORS: Edwards, McCracken, Naggar, Rahn, Comerchero
CSD PUBLIC COMMENTS
A total of 30 minutes is provided for members of the public to address the Board of
Directors on items that appear within the Consent Calendar or a matter not listed on the
agenda. Each speaker is limited to three minutes. If the speaker chooses to address the
Board of Directors on an item listed on the Consent Calendar or a matter not listed on the
agenda, a Request to Speak form may be filled out and filed with the City Clerk prior to
the Board of Directors addressing Public Comments and the Consent Calendar. Once the
speaker is called to speak, please come forward and state your name for the record.
For all Public Hearing or District Business items on the agenda, a Request to Speak form
may be filed with the City Clerk prior to the Board of Directors addressing that item. Each
speaker is limited to five minutes.
CSD CONSENT CALENDAR
NOTICE TO THE PUBLIC
All matters listed under Consent Calendar are considered to be routine and all will be
enacted by one roll call vote. There will be no discussion of these items unless Members
of the Temecula Community Services District request specific items be removed from the
Consent Calendar for separate action.
15 Approve the Action Minutes of January 26, 2016
RECOMMENDATION:
15.1 That the Board of Directors approve the action minutes of January 26, 2016.
16 Approve Fiscal Year 2015-16 Mid-Year Budget Adjustments
RECOMMENDATION:
16.1 That the Board of Directors adopt a resolution entitled:
RESOLUTION NO. CSD 16-
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY
OF TEMECULA AMENDING THE FISCAL YEAR 2015-16
ANNUAL OPERATING BUDGETS
6
CSD DIRECTOR OF COMMUNITY SERVICES REPORT
CSD GENERAL MANAGER REPORT
CSD BOARD OF DIRECTORS REPORTS
CSD ADJOURNMENT
Next regular meeting: Tuesday, February 23, 2016, at 5:30 PM, for a Closed Session, with
regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula,
California.
7
SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY MEETING
Next in Order:
Ordinance: SARDA 16-01
Resolution: SARDA 16-02
CALL TO ORDER: Chairperson Mike Naggar
ROLL CALL: DIRECTORS: Comerchero, Edwards, McCracken, Rahn, Naggar
SARDA PUBLIC COMMENTS
A total of 15 minutes is provided for members of the public to address the Board of
Directors on items that appear within the Consent Calendar or a matter not listed on the
agenda. Each speaker is limited to three minutes. If the speaker chooses to address the
Board of Directors on an item listed on the Consent Calendar or a matter not listed on the
agenda, a Request to Speak form may be filled out and filed with the City Clerk prior to
the Board of Directors addressing Public Comments and the Consent Calendar. Once the
speaker is called to speak, please come forward and state your name for the record.
For all Public Hearing or Agency Business items on the agenda, a Request to Speak form
may be filed with the City Clerk prior to the Board of Directors addressing that item. Each
speaker is limited to five minutes.
SARDA CONSENT CALENDAR
NOTICE TO THE PUBLIC
All matters listed under Consent Calendar are considered to be routine and all will be
enacted by one roll call vote. There will be no discussion of these items unless Members
of the Successor Agency to the Temecula Redevelopment Agency request specific items
be removed from the Consent Calendar for separate action.
17 Approve the Action Minutes of January 26, 2016
RECOMMENDATION:
17.1 That the Board of Directors approve the action minutes of January 26, 2016.
SARDA EXECUTIVE DIRECTOR REPORT
SARDA BOARD OF DIRECTORS REPORTS
SARDA ADJOURNMENT
Next regular meeting: Tuesday, February 23, 2016, at 5:30 PM, for a Closed Session, with regular
session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California.
8
TEMECULA HOUSING AUTHORITY— No Meeting
TEMECULA PUBLIC FINANCING AUTHORITY— No Meeting
RECONVENE TEMECULA CITY COUNCIL
CITY COUNCIL BUSINESS
18 Review and Approve Request for Proposals (RFP) for an Affordable Housing
Development
RECOMMENDATION:
18.1 That the City Council direct staff to release a request for proposals (RFP) for an
affordable housing development.
CITY MANAGER REPORT
CITY ATTORNEY REPORT
ADJOURNMENT
Next regular meeting: Tuesday, February 23, 2016, at 5:30 PM, for a Closed Session, with
regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street,
Temecula, California.
NOTICE TO THE PUBLIC
The agenda packet (including staff reports and public Closed Session information)will be available for public viewing in the Main
Reception area at the Temecula Civic Center (41000 Main Street, Temecula) after 4:00 PM the Friday before the City Council
meeting. At that time, the agenda packet may also be accessed on the City's website — www.cityoftemecula.org — and will be
available for public viewing at the respective meeting.
Supplemental material received after the posting of the Agenda
Any supplemental material distributed to a majority of the City Council regarding any item on the agenda, after the posting of the
agenda,will be available for public viewing in the Main Reception area at the Temecula Civic Center(41000 Main Street,Temecula,
8:00 AM—5:00 PM). In addition, such material will be made available on the City's website—www.cityoftemecula.org—and will be
available for public review at the respective meeting.
If you have questions regarding any item on the agenda for this meeting, please contact the City Clerk's Department, (951) 694-
6444.
9
PRESENTATIONS
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The City of Temecula
PROCLAMATION
WHEREAS, the City of Temecula has always supported its military veteran population; and
WHEREAS, the Purple Heart is the oldest military decoration in present use and was initially
created as the Badge of Military Merit by General George Washington in 1782; and
WHEREAS, the Purple Heart was the first American service award or decoration made available
to the common soldier and is specifically awarded to members of the United States Armed Forces who
have been wounded or paid the ultimate sacrifice in combat with a declared enemy of the United States
of America; and
WHEREAS, the mission of the Military Order of the Purple Heart is to foster an environment of
goodwill among the combat-wounded veteran members and their families, promote patriotism, support
legislative initiatives, and most importantly, make sure we never forget; and
WHEREAS, the City of Temecula has a large, highly decorated veteran population, including
many Purple Heart recipients; and
WHEREAS, the City of Temecula greatly appreciates the sacrifices our Purple Heart recipients
have made in defending our freedoms, and believe it is important that we acknowledge them for their
courage and show them the honor and support they have earned.
NOW, THEREFORE, I, Michael S. Naggar, on behalf of the City Council of the City of
Temecula, do hereby proclaim the City of Temecula as
"A Purple Heart City"
and encourage the citizens of the City of Temecula to show their appreciation for the sacrifices the
Purple Heart recipients have made in defending our freedoms, to acknowledge their courage, and to
give them the honor and support they deserve.
IN WITNESS WHEREOF, I have hereunto set
my hand and caused the Seal of the City of
Temecula to be affixed this ninth day of February,
2016.
Michael S. Naggar,Mayor
Randi Johl, City Clerk
COUNCIL CONSENT
CALENDAR
Item No . 1
Approvals
City Attorney
Finance Director
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Randi Johl, City Clerk
DATE: February 9, 2016
SUBJECT: Waive Reading of Standard Ordinances and Resolutions
PREPARED BY: Randi Johl, City Clerk
RECOMMENDATION: That the City Council waive the reading of the text of all standard
ordinances and resolutions included in the agenda except as specifically required by the
Government Code.
BACKGROUND: The City of Temecula is a general law city formed under the laws
of the State of California. With respect to adoption of ordinances and resolutions, the City
adheres to the requirements set forth in the Government Code. Unless otherwise required, the
full reading of the text of standard ordinances and resolutions is waived.
FISCAL IMPACT: None
ATTACHMENTS: None
Item No . 2
ACTION MINUTES
TEMECULA CITY COUNCIL
REGULAR MEETING
CITY COUNCIL CHAMBERS
41000 MAIN STREET
TEMECULA, CALIFORNIA
JANUARY 26, 2016–7:00 PM
6:00 PM - The City Council convened in Closed Session in the Canyons Conference
Room on the third floor of the Temecula City Hall concerning the following matters:
1. Conference with Legal Counsel—Existing Litigation. The City Council will meet in
closed session with the City Attorney pursuant to Government Code Section
54956.9(d)(2) with respect to one matter of pending litigation: The People of the
State of California and City of Temecula v. Cooperative Patient Services, et. al.,
Riverside County Superior Court No. RIC 1103777.
2. Conference with Legal Counsel—Pending Litigation. The City Council will meet in
closed session with the City's Workers' Compensation Contract Attorney pursuant
to Government Code Section 54956.9(d)(2) with respect to two matters of pending
litigation: Resolution of Workers' Compensation claims pursuant to Title 8 California
Code of Regulations sections 10393, 10878, 10870, et. seq., and Labor Code
sections 5502, 5001, et seq. A point has been reached where, in the opinion of the
City's Worker's Compensation Attorney, based on existing facts and circumstances,
there is a significant exposure to litigation against the City.
At 6:00 PM Mayor Naggar called the City Council meeting to order and recessed to Closed
Session to consider the matters described on the Closed Session agenda.
The City Council meeting convened at 7:00 PM
CALL TO ORDER: Mayor Mike Naggar
Prelude Music: Margaret Meyncke
Invocation: Pastor Jim Diaz of Reliance Church
Flag Salute: Mayor Pro Tem Maryann Edwards
ROLL CALL: Comerchero, Edwards, McCracken, Rahn, Naggar
PRESENTATIONS/PROCLAMATIONS
Presentation of Gavel from Outgoing Mayor Jeff Comerchero to Incoming Mayor Mike
Naggar
Presentation of Proclamation for National Wear Red Day to American Heart Association
Action Minutes 012616 1
Presentation of Certificate of Achievement to Tyler James Waterman of Troop #337 for
Attaining the Rank of Eagle Scout
Presentation of Certificates of Achievement to Great Oak High School Cross Country
Teams
PUBLIC COMMENTS
The following individuals addressed the City Council:
• Pat McCobb
CITY COUNCIL REPORTS
CONSENT CALENDAR
1 Waive Reading of Standard Ordinances and Resolutions - Approved Staff
Recommendation (5-0) Council Member Comerchero made the motion; it was
seconded by Council Member Edwards; and electronic vote reflected approval by
Council Members Comerchero, Edwards, McCracken, Rahn and Naggar.
RECOMMENDATION:
1.1 That the City Council waive the reading of the text of all standard ordinances and
resolutions included in the agenda except as specifically required by the
Government Code.
2 Approve the Action Minutes of January 12, 2016 — Approved Staff Recommendation
(5-0) Council Member Comerchero made the motion; it was seconded by Council
Member Edwards; and electronic vote reflected approval by Council Members
Comerchero, Edwards, McCracken, Rahn and Naggar.
RECOMMENDATION:
2.1 That the City Council approve the action minutes of January 12, 2016.
3 Approve the List of Demands - Approved Staff Recommendation (5-0) Council
Member Comerchero made the motion; it was seconded by Council Member
Edwards; and electronic vote reflected approval by Council Members
Comerchero, Edwards, McCracken, Rahn and Naggar.
RECOMMENDATION:
3.1 That the City Council adopt a resolution entitled:
RESOLUTION NO. 16-04
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS
AS SET FORTH IN EXHIBIT A
Action Minutes 012616 2
4 Adopt Ordinance 16-01 Adding Chapter 8.52, Marijuana Cultivation, to the Temecula
Municipal Code Prohibiting Cultivation of Marijuana in the City, Amending the Zoning
Ordinance Prohibiting Marijuana Cultivation In All Zones, Amending the Definition of
Enforcement Official and Finding this Ordinance is Exempt from the California
Environmental Quality Act Pursuant To CEQA Guidelines, Section 15061(B)(3)
(Second Reading) - Approved Staff Recommendation (5-0) Council Member
Comerchero made the motion; it was seconded by Council Member Edwards; and
electronic vote reflected approval by Council Members Comerchero, Edwards,
McCracken, Rahn and Naggar.
RECOMMENDATION:
4.1 That the City Council adopt an ordinance entitled:
ORDINANCE NO. 16-01
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TEMECULA ADDING CHAPTER 8.52, MARIJUANA
CULTIVATION, TO THE TEMECULA MUNICIPAL CODE TO
PROHIBIT THE CULTIVATION OF MARIJUANA IN THE CITY,
AMENDING THE ZONING ORDINANCE TO PROHIBIT
MARIJUANA CULTIVATION IN ALL ZONES, AMENDING THE
DEFINITION OF ENFORCEMENT OFFICIAL AND FINDING
THAT THIS ORDINANCE IS EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT
TO CEQA GUIDELINES, SECTION 15061(B)(3)
5 Approve an Agreement with the County of Riverside for Law Enforcement Services -
Approved Staff Recommendation (5-0) Council Member Comerchero made the
motion; it was seconded by Council Member Edwards; and electronic vote
reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn
and Naggar.
RECOMMENDATION:
5.1 That the City Council approve an Agreement with the County of Riverside for
Law Enforcement Services.
6 Approve Sponsorship Agreement with the Inland Valley Business Community
Foundation (IVBCF) for Fashion Week Event — April 14 — 16, 2016 for In-kind
Promotional Services for Fiscal Year 2015-16 (At the Direction of the Economic
Development Committee Mayor Pro Tem Edwards and Council Member Comerchero) -
Approved Staff Recommendation (5-0) Council Member Comerchero made the
motion; it was seconded by Council Member Edwards; and electronic vote
reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn
and Naggar.
RECOMMENDATION:
6.1 That the City Council approve the Sponsorship Agreement with Inland Valley
Business Community Foundation (IVBCF) for in-kind promotional services
valued at $11,415 for Fashion Week event to be held April 14— 16, 2016.
Action Minutes 012616 3
7 Approve an Agreement with MDG Associates, Inc. for the Preparation of the CDBG
2017-2021 Consolidated Plan and Analysis of Impediments to Fair Housing Choice -
Approved Staff Recommendation (5-0) Council Member Comerchero made the
motion; it was seconded by Council Member Edwards; and electronic vote
reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn
and Naggar.
RECOMMENDATION:
7.1 That the City Council approve an Agreement with MDG Associates, Inc., in the
amount of $38,400, for the preparation of the CDBG 2017-2021 Consolidated
Plan and Analysis of Impediments to Fair Housing Choice.
8 Approve the Second Amendment to the Agreement for Consulting Services with
Environmental Science Associates for an Environmental Impact Report for the Altair
Specific Plan - Approved Staff Recommendation (5-0) Council Member
Comerchero made the motion; it was seconded by Council Member Edwards; and
electronic vote reflected approval by Council Members Comerchero, Edwards,
McCracken, Rahn and Naggar.
RECOMMENDATION:
8.1 That the City Council approve the Second Amendment to the Agreement for
Consultant Services with Environmental Science Associates, in the amount of
$5,000, for a total agreement amount of $320,789, for the preparation of an
Environmental Impact Report for the Altair Specific Plan.
9 Approve Plans and Specifications, and Authorize the Solicitation of Construction Bids for
the Pavement Rehabilitation Program —Temecula Parkway (Bedford Court to Pechanga
Parkway), PW12-13 - Approved Staff Recommendation (5-0) Council Member
Comerchero made the motion; it was seconded by Council Member Edwards; and
electronic vote reflected approval by Council Members Comerchero, Edwards,
McCracken, Rahn and Naggar.
RECOMMENDATION:
9.1 Approve the Plans and Specifications, and Authorize the Department of Public
Works to Solicit Construction Bids for the Pavement Rehabilitation Program —
Temecula Parkway (Bedford Court to Pechanga Parkway), PW12-13;
9.2 Make a finding that this project is exempt from CEQA per Article 19, Categorical
Exemption, Section 15301, Existing Facilities, of the CEQA Guidelines.
RECESS
At 7:29 PM, the City Council recessed and convened as the Temecula Community Services
District Meeting and the Successor Agency to the Temecula Redevelopment Agency Meeting.
At 7:35 PM, the City Council resumed with the remainder of the City Council Agenda.
Action Minutes 012616 4
RECONVENE TEMECULA CITY COUNCIL
PUBLIC HEARING
12 Approve Planning Application Number PA15-0520 & PA15-0521, a Development Plan
and Conditional Use Permit to Allow for the Construction and Operation of a 4,285
Square Foot Car Wash Generally Located on the Northwest Corner of Jefferson Avenue
and Del Rio Road at 28111 Jefferson Avenue - Approved Staff Recommendation (5-
0) Council Member Edwards made the motion; it was seconded by Council
Member Comerchero; and electronic vote reflected approval by Council Members
Comerchero, Edwards, McCracken, Rahn and Naggar.
RECOMMENDATION:
That the City Council conduct a Public Hearing and:
12.1 Adopt a resolution entitled:
RESOLUTION NO. 16-05
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA APPROVING PLANNING APPLICATION NO.
PA15-0520, A DEVELOPMENT PLAN TO ALLOW FOR THE
CONSTRUCTION OF AN APPROXIMATELY 4,285 SQUARE
FOOT CAR WASH GENERALLY LOCATED ON THE
NORTHWEST CORNER OF JEFFERSON AVENUE AND DEL
RIO ROAD AT 28111 JEFFERSON AVENUE, AND MAKING A
FINDING OF EXEMPTION UNDER THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA) (APN 921-060-006)
12.2 Adopt a resolution entitled:
RESOLUTION NO. 16-06
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA APPROVING PLANNING APPLICATION NO.
PA15-0521, A CONDITIONAL USE PERMIT TO ALLOW FOR
THE OPERATION OF AN APPROXIMATELY 4,285 SQUARE
FOOT CAR WASH GENERALLY LOCATED ON THE
NORTHWEST CORNER OF JEFFERSON AVENUE AND DEL
RIO ROAD AT 28111 JEFFERSON AVENUE, AND MAKING A
FINDING OF EXEMPTION UNDER THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA) (APN 921-060-006)
Action Minutes 012616 5
13 Review Ordinance No. 16-01 Relating to Section 8.52.060 Providing a Limited
Exemption from Cultivation Prohibition for Qualified Patients - Approved Staff
Recommendation (5-0) Council Member Edwards made the motion; it was
seconded by Council Member Comerchero; and electronic vote reflected approval
by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. No
amendments were proposed to Ordinance No. 16-01. Council provided direction
to establish a task force and conduct a symposium on the topic and bring the
ordinance back for general review in one year or sooner if the need arises.
13.1 That the City Council review Ordinance No. 16-01 relating to Section 8.52.060
providing a limited exemption from cultivation prohibition for qualified patients
and provide additional direction to staff as deemed appropriate. If the Council
wishes to amend Section 8.52.060, any such amendment would require the
introduction and adoption of a new ordinance.
The following individuals addressed the City Council on this item:
• Martin Victor
• LaVonne Victor
• Larry Slusser
• Barbara Tuttle
• Pamela Epstein
• Ira Robinson
• Letitia Pepper
CITY COUNCIL BUSINESS
14 Approve the Annual Selection of City Council Committees for Calendar Year 2016 -
Approved Staff Recommendation (5-0) Council Member Comerchero made the
motion; it was seconded by Council Member McCracken; and electronic vote
reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn
and Naggar.
RECOMMENDATION:
14.1 That the City Council consider and appoint members to serve on various City
Council Committees for calendar year 2016.
15 Approve Amendment to the Boards and Commissions Handbook Regarding the Role
and Authority of Board and Commission Members and Adopt Resolution Establishing
the Order of Business for Regularly Scheduled Meetings of the City Council (At the
Request of Council Member Matt Rahn) - Approved Staff Recommendation (5-0)
Council Member Rahn made the motion; it was seconded by Council Member
Comerchero; and electronic vote reflected approval by Council Members
Comerchero, Edwards, McCracken, Rahn and Naggar.
Action Minutes 012616 6
RECOMMENDATION:
15.1 That the City Council approve the amendment to the Boards and Commissions
Handbook regarding the role and authority of Board and Commission Members
and adopt the following resolution (at the request of Council Member Matt Rahn):
RESOLUTION NO. 16-07
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA ESTABLISHING THE ORDER OF BUSINESS FOR
REGULARLY SCHEDULED MEETINGS OF THE CITY
COUNCIL
16 Appoint Member to the Public/Traffic Safety Commission - Approved Staff
Recommendation (5-0) Council Member Comerchero made the motion; it was
seconded by Council Member McCracken; and electronic vote reflected approval
by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar.
RECOMMENDATION:
16.1 That the City Council appoint Gregory Mann to the Public Traffic / Safety
Commission.
DEPARTMENTAL REPORTS
17 Community Development Department Monthly Report
18 Police Department Monthly Report
19 Public Works Department Monthly Report
CITY MANAGER REPORT
CITY ATTORNEY REPORT
City Attorney Thorson reported there is no final action to report in regards to the Closed Session
items.
Action Minutes 012616 7
ADJOURNMENT
At 10:26 PM, the City Council meeting was formally adjourned to Tuesday, February 9, 2016, at
5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council
Chambers, 41000 Main Street, Temecula, California.
Adjourned in the Memory of
David Lowery
Michael S. Naggar, Mayor
ATTEST:
Randi Johl, City Clerk
[SEAL]
Action Minutes 012616 8
Item No . 3
Approvals
City Attorney
Finance Director
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Jennifer Hennessy, Finance Director
DATE: February 9, 2016
SUBJECT: Approve the List of Demands
PREPARED BY: Pascale Brown, Accounting Manager
Pam Espinoza, Accounting Specialist
RECOMMENDATION: That the City Council adopt a resolution entitled:
RESOLUTION NO. 16-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS
AS SET FORTH IN EXHIBIT A
BACKGROUND: All claims and demands are reported and summarized for review
and approval by the City Council on a routine basis at each City Council meeting. The attached
claims represent the paid claims and demands since the last City Council meeting.
FISCAL IMPACT: All claims and demands were paid from appropriated funds or
authorized resources of the City and have been recorded in accordance with the City's policies
and procedures.
ATTACHMENTS: 1. Resolution
2. List of Demands
RESOLUTION NO. 16-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA ALLOWING CERTAIN CLAIMS AND
DEMANDS AS SET FORTH IN EXHIBIT A
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE
AS FOLLOWS:
Section 1. That the following claims and demands as set forth in Exhibit A, on
file in the office of the City Clerk, has been reviewed by the City Manager's Office and
that the same are hereby allowed in the amount of $1,645,616.32.
Section 2. The City Clerk shall certify the adoption of this resolution.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this 9th day of February, 2016.
Michael S. Naggar, Mayor
ATTEST:
Randi Johl, City Clerk
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the
foregoing Resolution No. 16- was duly and regularly adopted by the City Council of the
City of Temecula at a meeting thereof held on the 9th day of February, 2016, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
Randi Johl, City Clerk
CITY OF TEMECULA
LIST OF DEMANDS
01/14/2016 TOTAL CHECK RUN $ 719,332.12
01/21/2016 TOTAL CHECK RUN 496,554.76
01/14/2016 TOTAL PAYROLL RUN: 429,729.44
TOTAL LIST OF DEMANDS FOR 02/09/2016 COUNCIL MEETING: $ 1,645,616.32
DISBURSEMENTS BY FUND:
CHECKS:
CITY OF TEMECULA
LIST OF DEMANDS
001 GENERAL FUND $ 591,313.41
135 BUSINESS INCUBATOR RESOURCE 2,376.86
165 AFFORDABLE HOUSING 6,584.05
190 TEMECULA COMMUNITY SERVICES DISTRICT 163,578.82
192 TCSD SERVICE LEVEL B STREET LIGHTS 79,683.11
194 TCSD SERVICE LEVEL D REFUSE RECYCLING 1,097.27
196 TCSD SERVICE LEVEL"L"LAKE PARK MAINT. 4,003.10
197 TEMECULA LIBRARY FUND 58,506.82
210 CAPITAL IMPROVEMENT PROJECTS FUND 184,389.90
277 CFD-RORIPAUGH 583.00
300 INSURANCE FUND 18,241.86
320 INFORMATION TECHNOLOGY 37,652.68
325 TECHNOLOGY REPLACEMENT FUND 11,300.00
330 CENTRAL SERVICES 5,255.73
340 FACILITIES 24,266.32
375 INTERN FELLOWSHIP FUND 5.70
472 CFD 01-2 HARVESTON A&B DEBT SERVICE 1,570.11
473 CFD 03-1 CROWNE HILL DEBT SERVICE FUND 1,570.11
474 AD03-4 JOHN WARNER ROAD DEBT SERVICE 1,071.36
475 CFD03-3 WOLF CREEK DEBT SERVICE FUND 1,570.11
476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 1,570.11
477 CFD 03-02 RORIPAUGH DEBT SERVICE FUND 4,025.04
501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 117.66
502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 120.99
503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 436.07
504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 35.33
505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 212.88
506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 45.13
507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 79.06
508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 414.47
509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 27.26
510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 33.42
511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 30.99
512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 328.42
513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP. 706.96
514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 374.67
515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 38.07
516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 82.59
517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 28.62
518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 273.88
519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 390.52
520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 324.32
521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 1,736.58
522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 33.84
523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 102.37
524 SERVICE LEVEL"C"ZONE 24 HARVESTON 982.79
525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 70.53
526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 28.30
527 SERVICE LEVEL"C"ZONE 27 AVONDALE 38.37
528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 2,287.86
529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT 29.05
700 CERBT CALIFORNIA EE RETIREE-GASB45 6,260.41
$ 1,215,886.88
CITY OF TEMECULA
LIST OF DEMANDS
001 GENERAL FUND $ 256,516.97
135 BUSINESS INCUBATOR RESOURCE 1,645.35
165 AFFORDABLE HOUSING 3,255.64
190 TEMECULA COMMUNITY SERVICES DISTRI 83,427.42
192 TCSD SERVICE LEVEL B STREET LIGHTS 245.32
194 TCSD SERVICE LEVEL D REFUSE RECYCLING 2,121.41
196 TCSD SERVICE LEVEL"L"LAKE PARK MAINT 412.18
197 TEMECULA LIBRARY FUND 605.66
300 INSURANCE FUND 2,071.78
320 INFORMATION TECHNOLOGY 22,419.52
330 CENTRAL SERVICES 5,925.39
340 FACILITIES 11,600.18
375 INTERN FELLOWSHIP FUND 47.42
472 CFD 01-2 HARVESTON A&B DEBT SERVICE 63.85
473 CFD 03-1 CROWNE HILL DEBT SERVICE FUND 63.85
474 AD03-4 JOHN WARNER ROAD DEBT SERVICE 63.85
475 CFD03-3 WOLF CREEK DEBT SERVICE FUND 63.85
476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 63.85
477 CFD 03-02 RORIPAUGH DEBT SERVICE FUND 383.13
501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 74.89
502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CRE 50.33
503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLAND 59.61
504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 10.73
505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 120.65
506 SERVICE LEVEL"C"ZONE 6 WOODCREST COU 21.95
507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 30.88
508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 205.17
509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 2.35
510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 9.73
511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 6.18
512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 136.77
513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELO 29.24
514 SERVICE LEVEL"C"ZONE 14 MORRISON HOME 16.88
515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTAT 14.64
516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 34.13
517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 2.94
518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 126.78
519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 67.69
520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 184.01
521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 311.04
522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 7.34
523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 8.21
524 SERVICE LEVEL"C"ZONE 24 HARVESTON 175.10
525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 56.31
526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITI 2.51
527 SERVICE LEVEL"C"ZONE 27 AVONDALE 8.21
528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 258.15
529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTR 3.41
700 CERBT CALIFORNIA EE RETIREE-GASB45 36,696.99
429,729.44
TOTAL BY FUND: $ 1,645,616.32
apChkLst Final Check List Page: 1
01/14/2016 11:49:38A M CITY OF TEMECULA
Bank: union UNION BANK
Check# Date Vendor Description Amount Paid Check Total
2873 01/08/2016 003347 FIRST BANKCARD CENTER
018583 WHICH WICH GB PITCH PRACTICE FOR BUS.DEV 69.00
TVE2
014885 TEMECULA CATERING GB REFRESHMNTS:BROKER 2,707.20
MEETING 12/2
015354 FACEBOOK.COM GB FACEBOOK PROMOTING CITY 25.02
GOVERNMENT
015354 FACEBOOK.COM GB FACEBOOK PROMOTING CITY 20.78
GOVERNMENT
000484 CALIF ASSN FOR LOCAL GB MEMBERSHIP FEES:KITZEROW, 80.00
ECONOMIC CHERYL
009746 SIGNS BY TOMORROW GB BANNER:FIRST RESPONDERS 114.48
018494 UNION STATION HOTEL AA LODGING:ASSN CONTINUE HIGH 134.47
EDUCATION
015639 REZA CAFE AA RFRSHMNTS:CITY ATTY MTG 85.72
11/10/15
007028 AMERICAN AIRLINES AA LUGGAGE FEE:ASSN CONTINUE -27.92
HIGHER
016853 THOMPSON INFORMATION JH STAFF TRAINING:INDIRECT COSTS 249.00
SERVICES &
006952 PAYPAL JH VERISIGN PAYFLOW PRO 65.00
TRANSACTION
000175 GOVERNMENT FINANCE JH STAFF TRAINING:BLDG A BETTER 85.00
OFFICERS BUDGET
007282 AMAZON.COM,INC MH PHONE COVER/CASE:HESLINE,M. 20.25
013851 STORM SOURCE,LLC MHAPPOINTMENT PLUS:IT 20.00
018493 CITY OF TEMECULA MH REVERSAL:TESTING TCSD -90.00
SAFARI SFTWR
018493 CITY OF TEMECULA MH REVERSAL TESTING TCSD SAFARI -2.00
SFTWR
001264 COSTCO TEMECULA#491 MH TENNSCO SHELVING UNIT 826.15
007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 37.90
007050 CHILIS RESTAURANT AA RFRSHMENTS:ASSN CONTINUING 18.22
HIGHER
000293 STADIUM PIZZA INC AA PITCH PRACTICE:TVE2 59.71
015354 FACEBOOK.COM AA FACEBOOK PROMOTING CITY 15.00
GOVERNMENT
014115 GAMBLING COWBOY RO RFRSHMNTS FOR CITY COUNCIL: 236.00
CHOPHOUSE,THE 12/08
000475 B N I PUBLICATIONS INC TG STANDARD SPECS PW 762.77
CONSTRUCTION 2015
007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 36.93
Page:1
apChkLst Final Check List Page: 2
01/14/2016 11:49:38A M CITY OF TE MEC U LA
Bank: union UNION BANK (Continued)
Check# Date Vendor Description Amount Paid Check Total
018566 HARBOR TOURS KH TOUR FOR DAISEN GUESTS 70.00
011285 SAN DIEGO AIRCRAFT KH TOUR FOR DAISEN GUESTS 108.00
CARRIER
007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 97.21
000152 CALIF PARKS&RECREATION KH AWARD SUBMITTAL FEE ENTRY 65.00
SOC
000152 CALIF PARKS&RECREATION KH ENTRY SUBMITTAL 65.00
SOC
016259 ISTOCKPHOTO LP KH PRINTING OF IMAGES 325.00
018567 DREAMSTIME LLC KH STOCK PHOTOGRAPHY 1.00
018567 DREAMSTIME LLC KH STOCK PHOTOGRAPHY 16.99
007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 26.86
007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 83.41
007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY -0.02
007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY -0.08
007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 35.02
007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 31.46
007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 5.39
018389 IN-N-OUT BURGER INC IG DEPOSIT FOR EOQ 2016 500.00
004905 LIEBERT,CASSIDY& IG LEGIS.UPDATE FOR PUBLIC 60.00
WHITMORE AGENCY
011321 LABOR LAW CENTER INC IG CA&FEDERAL LABOR LAW 452.90
POSTERS
007282 AMAZON.COM,INC IG MEMBERSHIP FEE:GARIBAY,ISAAC 106.92
018569 TYLER BUSINESS FORMS IG ACA REPORTING FORMS:HR DEPT 86.85
008956 PANERA BREAD IG RFRSHMNTS:TREE TRIMMING 102.14
EVENT 12/8
018570 ALLEN'S FLOWERS&PLANTS IG SUNSHINE FUND 63.05
001048 ROSAS CANTINA RESTAURANT RO RFRSHMNTS FOR CITY COUNCIL: 129.45
11/17
001060 HYATT RO LODGING:NEW LAW&ELECTION 342.00
SEMINAR
006692 SAM'S CLUB RO BEVERAGE DISPENSER FOR 32.30
EVENTS
006692 SAM'S CLUB RO RFRSHMNTS FOR CITY COUNCIL: 62.15
12/08
007987 WALMART RO COFFEE URN FOR EVENTS 43.11
Paget
apChkLst Final Check List Page: 3
01/14/2016 11:49:38A M CITY OF TE MEC U LA
Bank: union UNION BANK (Continued)
Check# Date Vendor Description Amount Paid Check Total
015268 DISPLAYS2GO KH FLOOR EASEL WITH ORNATE 123.26
DETAILS
007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 32.18
007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 24.24
004087 LOWES INC KH CHRISTMAS LED LIGHTS TO 1,059.22
ENHANCE
008123 JOANN ETC KH FABRIC TO COVER TRAFFIC 115.78
BARRIERS
006952 PAYPAL KH VERISIGN PAYFLOW PRO 246.10
TRANSACTION
015357 NITZA'S PIZZA KH RFRSHMNTS:TCSD 67.61
COMMISSIONERS 12/7
007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 41.03
007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 55.07
007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 38.87
007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 67.07
007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 75.15
007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 61.26
JH FEE REVERSAL FOR VILLA,ARMAND, -2.26 10,464.37
2874 01/14/2016 000246 PERS(EMPLOYEES' PERS RETIREMENT PAYMENT 71,459.88 71,459.88
RETIREMENT)
2875 01/12/2016 000621 WESTERN RIVERSIDE DEC'15 TUMF PAYMENT 46,712.89 46,712.89
COUNCIL OF
2876 01/14/2016 000194 1 C M A RETIREMENT-PLAN I C M A RETIREMENT TRUST 457 8,243.27 8,243.27
303355 PAYMENT
2877 01/14/2016 010349 CALIF DEPT OF CHILD SUPPORT PAYMENT 1,128.45 1,128.45
SUPPORT
2878 01/18/2016 000444 INSTATAX(EDD) STATE TAXES PAYMENT 22,426.67 22,426.67
2879 01/18/2016 000283 1 NSTATAX(IRS) FEDERAL INCOME TAXES PAYMENT 78,892.65 78,892.65
2880 01/14/2016 000389 NATIONWIDE RETIREMENT OBRA-PROJECT RETIREMENT 1,749.22 1,749.22
SOLUTION PAYMENT
2881 01/14/2016 001065 NATIONWIDE RETIREMENT NATIONWIDE RETIREMENT PAYMENT 12,650.30 12,650.30
SOLUTION
Page3
apChkLst Final Check List Page: 4
01/14/2016 11:49:38A M CITY OF TE MEC U LA
Bank: union UNION BANK (Continued)
Check# Date Vendor Description Amount Paid Check Total
2882 01/14/2016 000245 PERS-HEALTH INSUR PERS HEALTH INSURANCE PAYMENT 110,364.29
PREMIUM
PERS HEALTH INSURANCE PAYMENT 0.00 110,364.29
2883 01/14/2016 017429 COBRAADVANTAGE INC. FSA REIMBURSEMENT PAYMENT 5,461.00 5,461.00
174860 01/14/2016 004973 ABACHERLI,LINDI TCSD INSTRUCTOR EARNINGS 455.00 455.00
174861 01/14/2016 016764 ABM BUILDING SERVICES,LLC INSTALL HVAC MOTOR:THEATER 381.56 381.56
174862 01/14/2016 018426 ADVANCE REFRIGERATION& REFRIGERATOR/FREEZER:STA 73 4,287.69 4,287.69
ICE
174863 01/14/2016 004767 ALERT ALL CORPORATION PUB ED MATERIALS:PREVENTION 1,458.00 1,458.00
174864 01/14/2016 004240 AMERICAN FORENSIC NURSES PHLEBOTOMY SRVCS:TEMECULA 84.76
(AFN) POLICE
PHLEBOTOMY SRVCS:TEMECULA POLIC 127.14 211.90
174865 01/14/2016 000101 APPLE ONE INC NOV 15 TEMP STAFF SRVCS: 3,254.56 3,254.56
CC/IT/PLAN/FI N
174866 01/14/2016 013338 APPLE STORE COMPUTER PURCHASE PRGRM: 1,620.79 1,620.79
BEILE,MATTHEW
174867 01/14/2016 005946 AYERS DISTRIBUTING Egg Hunt supplies:Easter eggs for 2016 2,278.00 2,278.00
COMPANY
174868 01/14/2016 013482 BAS SECURITY DEC 15 SECURITY SRVCS: 1,575.20 1,575.20
HARVESTON LAKE
174869 01/14/2016 014718 BELLAMY,KRISTAANN TCSD INSTRUCTOR EARNINGS 190.40 190.40
174870 01/14/2016 014293 BIBLIOTHECA ITG,LLC SECURITY GATES AND 11,300.00 11,300.00
SOFTWARE:LIBRARY
174871 01/14/2016 018408 BOB CALLAHAN'S POOL DEC 15 POOL MAINT SERVICES:CRC 1,050.00 1,050.00
SERVICE AND TES
174872 01/14/2016 008605 BONTERRA PSOMAS 10/30-11/26 FV ENVIRO MITIGATION 587.50
SVCS
10/02-10/29 FV ENVIRO MITIGATION SVC 567.50 1,155.00
174873 01/14/2016 003138 CAL MAT ASPHALT SUPPLIES:PW ST MAI NT 269.20
ASPHALT SUPPLIES:PW ST MAI NT 490.53 759.73
174874 01/14/2016 005321 CALIF ASSOC OF CODE SBSCPTN COMPLETE GUIDE TO 50.00 50.00
CUSTOMER DRIVE
Page-.4
apChkLst Final Check List Page: 5
01/14/2016 11:49:38A M CITY OF TE MEC U LA
Bank: union UNION BANK (Continued)
Check# Date Vendor Description Amount Paid Check Total
174875 01/14/2016 004248 CALIF DEPT OF NOV 15 DOJ ALCOHOL 350.00 350.00
JUSTICE-ACCTING ANALYSIS:POLICE DEPT
174876 01/14/2016 016688 CALIFORNIA WATERSHED ENG OCT-DEC 15 DSGN SRVCS:FLOOD 17,879.60
CORP CNTRLCHANN
OCT 2014-DEC 2015 DSGN SRVCS:FLOC 50,121.14 68,000.74
174877 01/14/2016 004462 CDW,LLC SMALLTOOLS&EQUIP:INFO TECH 88.49
SWITCH MODULE:CITY'S EOC 2,374.39 2,462.88
174878 01/14/2016 018571 CENTRE COURT REFUND:PERMIT FEES B15-2697 101.76 101.76
174879 01/14/2016 009640 CERTIFION CORPORATION JAN 16 ONLINE DATABASE SBSCRPTN 150.00 150.00
-POLICE
174880 01/14/2016 005417 CINTAS FI RST AID&SAFETY FIRST-AID KIT SUPPLIES:VAR 468.15
FACILITIES
FIRST-AID KITSUPPLIES:CIVICCENITER 184.61 652.76
174881 01/14/2016 004405 COMMUNITY HEALTH EMPLOYEE CHAIRTY DONATIONS 24.00 24.00
CHARITIES,C/O WELLS FARGO PAYMENT
BANK
174882 01/14/2016 000442 COMPUTER ALERT SYSTEMS SECURITY ALARM MAINT SERVICE: 150.00 150.00
FOC
174883 01/14/2016 014521 COSTAR GROUP JAN 16 WEB SUBSCRIPTION:ECO DEV 415.00 415.00
INFORMATION,INC
174884 01/14/2016 004329 COSTCO TEMECULA#491 SUPPLIES:JRC 463.42 463.42
174885 01/14/2016 010650 CRAFTSMEN PLUMBING& PLUMBING SRVCS:SENIOR CENTER 425.00
HVAC INC KITCHEN
PLUMBING REPAIR:CRC 1,215.50 1,640.50
174886 01/14/2016 003272 DAISY WHEEL RIBBON PLOTTER PAPER&INK:LIBRARY 590.27
COMPANY INC
PLOTTER PAPER&INK:LIBRARY 659.45 1,249.72
174887 01/14/2016 004382 DEKRA LITE INC HOLIDAY LIG HTING:OLD TOWN 2015 8,752.40 8,752.40
SEASON
174888 01/14/2016 003945 DIAMOND ENVIRONMENTAL PORTABLE RESTROOMS:GREAT OAK 52.80 52.80
SRVCS HS
Pages
apChkLst Final Check List Page: 6
01/14/2016 11:49:38A M CITY OF TE MEC U LA
Bank: union UNION BANK (Continued)
Check# Date Vendor Description Amount Paid Check Total
174889 01/14/2016 004192 DOWNS ENERGY FUEL& FUEL FOR CITY VEHICLES:TCSD 31.80
LUBRICANTS DEPT
FUEL FOR CITY VEHICLES:TCSD DEPT 250.35
FUEL FOR CITY VEHICLES:PUBLIC WOF 99.01
FUEL FOR CITY VEHICLES: POLICE DEP23.30
FUEL FOR CITY VEHICLES:PUBLIC WOF 102.20
FUEL FOR CITY VEHICLES:PUBLIC WOF 796.10
FUEL FOR CITY VEHICLES:PUBLIC WOF 552.73
FUEL FOR CITY VEHICLES:TCSD&COD 191.48
FUEL FOR CITY VEHICLES:BLDG DEPT 134.57
FUEL FOR CITY VEHICLES:TCSD&COD 134.83
FUEL FOR CITY VEHICLES:POLICE DEPI 36.93
FUEL FOR CITY VEHICLES:TRAFFIC DIV 241.15 2,594.45
174890 01/14/2016 002528 EAGLE GRAPHIC CREATIONS PRINTED TILE:TEMECULA POLICE 38.88
INC
PRINTED TILE:TEMECULA POLICE 91.80 130.68
174891 01/14/2016 002390 EASTERN MUNICIPAL WATER DEC WATER METER:32131 S LOOP RD 124.63 124.63
DIST BLDG
174892 01/14/2016 004829 ELLISON WILSONADVOCACY state legis consulting svcs:cm office 3,500.00 3,500.00
LLC
174893 01/14/2016 001056 EXCEL LANDSCAPE,INC. IRRIGATION REPAIR:HARVESTON 282.23
SLOPES
IRRIGATION REPAIRS:VARIOUS PARKS 215.09
MISC LANDSCAPE MAI NT SRVCS:VAR P/ 107.83
MEDIAN MAINT:LANDSCAPE MAINT 166.46 771.61
174894 01/14/2016 017432 EYEMED VISION CARE VISION PAYMENT 880.37 880.37
174895 01/14/2016 009953 FEDERAL CLEANING JAN 16 JANITORIALSRVCS:POLICE 854.50 854.50
CONTRACTORS MALL OFC
174896 01/14/2016 000165 FEDERAL EXPRESS INC 12/16-12/18 EXPRESS MAIL SVCS:FIN 60.24 60.24
&PW
174897 01/14/2016 002982 FRANCHISE TAX BOARD SUPPORT PAYMENT 451.03 451.03
174898 01/14/2016 002982 FRANCHISE TAX BOARD SUPPORT PAYMENT 350.00 350.00
174899 01/14/2016 002982 FRANCHISE TAX BOARD SUPPORT PAYMENT 150.00 150.00
174900 01/14/2016 002982 FRANCHISE TAX BOARD SUPPORT PAYMENT 45.00 45.00
Pages
apChkLst Final Check List Page: 7
01/14/2016 11:49:38A M CITY OF TE MEC U LA
Bank: union UNION BANK (Continued)
Check# Date Vendor Description Amount Paid Check Total
174901 01/14/2016 005808 FRED LAMB DESIGN MATS AND FOAM BOARDS FOR 325.38 325.38
MUSEUM EXHIBIT
174902 01/14/2016 010326 G E MOBILE WATER,INC APPARATUS MAI NT SUPPLIES:STA 127.44 127.44
84/73
174903 01/14/2016 014100 GODS FAN CLUB FY 15/16 COMMUNITY SERVICE 500.00 500.00
FUNDING
174904 01/14/2016 018573 GONZALEZ-DIAZ,MARISABEL REFUND:PRACTICE TEST-SAT 10.00 10.00
9020.102
174905 01/14/2016 003342 HABITAT FOR HUMANITY FY 15/16 COMMUNITY SERVICE 1,500.00 1,500.00
FUNDING
174906 01/14/2016 000186 HANKS HARDWARE INC DEC 15 MISC MAINT SUPPLIES:PARK 81.00
MAINT
DEC 15 MISC SMALL TOOLS&EQUIP:P% 77.07
DEC 15 VAR MAIN.SUPPLIES:PW STREE 868.75
DEC 15 VAR MAINT.SUPPLIES:PARK MAI 3,056.53
DEC 15 MISC MAINT SUPPLIES:CHILDRI 153.26
DEC 15 MISC MAINT SUPPLIES:OLD TO\ 18.35
DEC 15 MISC MAINT SUPPLIES:CRC 98.44
DEC 15 SMALL TOOLS-BUILDING AND E 224.03
DEC 15 MISC MAINT SUPPLIES:OLD TO\ 57.69
DEC 15 MISC MAINT SUPPLIES:MPSC 43.02
DEC 15 MISC MAINT SUPPLIES:THEATE 252.62 4,930.76
174907 01/14/2016 018582 HERO DESIGN EVERBRIGHT CLASSIC 14,950.00 14,950.00
174908 01/14/2016 001013 HINDERLITER DE LLAMAS& 4TH QTR CONSULTING 3,365.85 3,365.85
ASSOC SRVCS:FINANCE DEPT
174909 01/14/2016 016298 HORN CLINIC,THE SETTLEMENT:SPEAKEASY..MERC 471.80 471.80
01/09/16
174910 01/14/2016 013286 INTRADO,INC. DEC ENTERPRISE 911 SVC:IT 255.00 255.00
174911 01/14/2016 012883 JACOB'S HOUSE INC EMPLOYEE CHAIRTY DONATIONS 40.00 40.00
PAYMENT
174912 01/14/2016 018487 JOHNSON,JEREMIAH refund:sec dep:rm rental:MPSC 200.00 200.00
174913 01/14/2016 018500 LABOR READY SOUTHWEST, 12/12-12/18 TEMP HELP: 1,479.60
INC STREET&PARK MAINT
11/28-12/04 TEMP HELP:STREET&PARK 1,130.26 2,609.86
Page:7
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01/14/2016 11:49:38A M CITY OF TE MEC U LA
Bank: union UNION BANK (Continued)
Check# Date Vendor Description Amount Paid Check Total
174914 01/14/2016 006744 LAMAR CORPORATION,THE BILLBOARD ADVERTISING:2016 ROD 5,330.00 5,330.00
RUN
174915 01/14/2016 018011 LARS HOEFS Theater Performance:Jan 16,2016 2,000.00 2,000.00
174916 01/14/2016 000482 LEIGHTON CONSULTING INC NOV 15 GEOTECHNICALSRVCS:FIRE 1,921.60 1,921.60
STN 73
174917 01/14/2016 018434 LEW EDWARDS GROUP,THE P/E 12/31 CNSLTNG SRVCS:CITY 4,000.00 4,000.00
MANAGER OFC
174918 01/14/2016 004905 LIEBERT,CASSIDY& NOV 15 HR LEGAL SVCS FOR 227.50 227.50
WHITMORE TE060-00001
174919 01/14/2016 003782 MAIN STREET SIGNS misc sign supplies:pw street maint div 54.88 54.88
174920 01/14/2016 015259 MERCURY DISPOSAL HOUSEHOLD BATTERY RECYCLING 324.52 324.52
SYSTEMS,INC. PROGRAM
174921 01/14/2016 015955 METRO FIRE&SAFETY,INC. SEMI ANNUAL FIRE SUPP INSP:CC& 1,520.00 1,520.00
LIBRARY
174922 01/14/2016 018314 MICHAEL BAKER INT'L INC. NOV 15 DESIGN SRVCS:I-15/SR 12,375.01 12,375.01
79S:PW CI
174923 01/14/2016 013443 MIDWEST TAPE LLC MISC.BOOKS,AUDIO,DVDS.:LIBRARY 43.19 43.19
174924 01/14/2016 018099 NATIONAL SAFETY DOT DRUG/ALCOHOL TESTING SVCS: 98.95
COMPLIANCE HR
DOT DRUG/ALCOHOL TESTING SVCS:h 11.95
DOT DRUG/ALCOHOL TESTING SVCS:h 260.85 371.75
174925 01/14/2016 015164 NATURES IMAGE,INC DEC 15 ENVIRO MITIGATION:FVP 454.57
DEC 15 PECHANGA PKWY ENVIRN MITIC 1,034.47 1,489.04
174926 01/14/2016 001323 NESTLE WATERS NORTH 11/23-12/22 BOTTLED WATER SRVCS: 58.30
AMERICA TVE2
11/23-12/22 DRINKING WATER:HARVEST 14.91
11/23-12/22 DRINKING WATER:TCC 23.96
11/23-12/22 DRINKING WATER:FOC 135.19
11/23-12/22 DRINKING WATER:SKATE PP 6.47
11/23-12/22 DRINKING WATER:PBSP 37.04
11/23-12/22 DRINKING WATER:THEATER 46.53
11/23-12/22 DRINKING WATER:LIBRARY 79.50
11/23-12/22 DRINKING WATER:CRC 91.87
11/23-12/22 WATER DEL.SVCS:CITY COI 42.90 536.67
Page.8
apChkLst Final Check List Page: 9
01/14/2016 11:49:38A M CITY OF TE MEC U LA
Bank: union UNION BANK (Continued)
Check# Date Vendor Description Amount Paid Check Total
174927 01/14/2016 018402 NEWSMINDED,INC 12/6-1/2/16 NEWSPAPER 87.50 87.50
DELIVERY:MPSC
174928 01/14/2016 015033 PACIFIC MUNICIPAL 8/29-9/25/15 ElR:TEMECULA GATEWAY 3,966.25
CONSULTANTS PROJ
10/31-11/27 EIR:TEMECULA GATEWAY PF 2,280.00
9/26-10/30 EIR:TEMECULA GATEWAY PRI 5,140.00 11,386.25
174929 01/14/2016 000249 PETTY CASH PETTY CASH REIMBURSEMENT 854.93 854.93
174930 01/14/2016 018574 PHILLIPS,MIKE REFUND:BALANCE ONACCT:TCSD 15.00 15.00
174931 01/14/2016 017675 PODS ENTERPRISES,INC PODS RENTAL:FIRE STN 73 169.56 169.56
1/24-2/23/16
174932 01/14/2016 011549 POWER SPORTS UNLIMITED VEH MAINT&REPAIR:POLICE 324.96 324.96
174933 01/14/2016 005820 PRE-PAID LEGAL SERVICES PREPAID LEGAL SERVICES PAYMENT 384.70 384.70
INC
174934 01/14/2016 017863 PRG ENTERPRISES,INC PROGRAM SHIRTS:HUMAN SERVICES 175.48
Program shirts:Human Services 735.35 910.83
174935 01/14/2016 017431 PRINCIPAL LIFE INSURANCE DENTAL PAYMENT 8,174.59 8,174.59
CO
174936 01/14/2016 014957 PRN PRODUCTIONS SETTLEMENT:COMEDY AT THE MERC 252.00 252.00
1/8
174937 01/14/2016 014379 PROFESSIONAL IMAGE BANNER PROGRAM:ECON DEV 2,892.50 2,892.50
ADVERTISING
174938 01/14/2016 001592 RIVERSIDE CO INFO EMERGENCY RADIO RENTAL:POLICE 3,787.49 3,787.49
TECHNOLOGY
174939 01/14/2016 000406 RIVERSIDE CO SHERIFFS 12/04/15:LAW ENFORCEMENT 27,731.37
DEPT
12/11/15:LAW ENFORCEMENT 739.69 28,471.06
174940 01/14/2016 018553 RUTH MOODY THEATER PERFORMANCE:JAN 15, 93.00 93.00
2016
174941 01/14/2016 016383 S&R TOWING TOWING SERVICES:POLICE FY15/16 75.00 75.00
174942 01/14/2016 017113 SCHOLASTIC LIBRARY PUBLICATIONS:CHILDREN'S 3,307.73 3,307.73
PUBLISHING, BOOKS:LIBRARY
Page9
apChkLst Final Check List Page: 10
01/14/2016 11:49:38A M CITY OF TE MEC U LA
Bank: union UNION BANK (Continued)
Check# Date Vendor Description Amount Paid Check Total
174943 01/14/2016 015364 SEASIDE ICE,LLC ICE SKATING RINK:WINTERFEST 10,000.00 10,000.00
PGRM
174944 01/14/2016 006712 SERVEN,RICK EE COMPUTER LOAN PRGM 862.91 862.91
174945 01/14/2016 015873 SESAC ANNUAL MUSIC LIC FEE 1/1-12/31/16 1,792.00 1,792.00
174946 01/14/2016 008529 SHERIFF'S CIVIL DIV- SUPPORT PAYMENT 100.00 100.00
CENTRAL
174947 01/14/2016 009213 SHERRY BERRY MUSIC SETTLEMENT:JAZZATTHE MERC 1/7 388.50 388.50
174948 01/14/2016 013695 SHRED-IT US JV,LLC DOCUMENT&SHRED SVCS:LIBRARY 16.54
DOCUMENT SHRED SVCS:POLICE 12/16 16.54
DOCUMENT COLLECTION&SHRED SVC 17.86 50.94
174949 01/14/2016 004498 SIEMENS INDUSTRY,INC. TRAFFIC SIGNAL REPAIRS: PW 4,826.19 4,826.19
TRAFFIC
174950 01/14/2016 000645 SMART&FINAL INC MPSC Supplies 367.94 367.94
174951 01/14/2016 000537 SO CALIF EDISON DEC 2-29-295-3510:32211 WOLF VLY 825.01
RD
DEC 2-00-397-5067:TCSD SVC LEVEL C 2,236.16
DEC 2-29-223-8607:42035 2ND ST PED 726.80
DEC 2-27-805-3194:42051 MAIN ST 3,219.59
DEC 2-28-629-0507:30600 PAUBA RD 5,578.92
DEC 2-02-502-8077:43210 BUS PRK DR B 355.14
DEC 2-36-531-7916:44205 MAIN ST 245.51
DEC 2-00-397-5042:43200 BUS PARK DR 3,170.81
DEC 2-31-536-3226:28690 MERCEDES 1,506.18
DEC 2-29-953-8082:31523 WOLF VLY RD 32.02
DEC 2-29-953-8249:46497 WOLF CREEK 1 30.89
DEC 2-29-657-2332:45538 REDWOOD RD 25.09
DEC 2-31-936-3511:46488 PECHANGA PK 50.51
DEC 2-35-707-0010:33451 S HWY-79 55.31
DEC 2-29-953-8447:31738 WOLF VLY RD 25.09
DEC 2-30-220-8749:45850 N WOLF CRK C 338.59
DEC 2-31-404-6020:28771 OT FRONT ST 1,677.62
DEC 2-29-657-2563:42902 BUTTERFIELD 201.59
DEC 2-35-421-1260:41955 4TH ST LS3 21.99
DEC 2-31-031-2590:28301 RANCHO CAL 25.83 20,348.65
174952 01/14/2016 001212 SO CALIF GAS COMPANY DEC 091-085-1632-0:41951 MORAGA 14.79
RD
DEC 117-188-6393-6:32131 SLOOP RD 35.39 50.18
Page:10
apChkLst Final Check List Page: 11
01/14/2016 11:49:38A M CITY OF TEMECULA
Bank: union UNION BANK (Continued)
Check# Date Vendor Description Amount Paid Check Total
174953 01/14/2016 018572 SOLCIUS LLC REFUND:PERMIT FEES B15-2873 113.76 113.76
174954 01/14/2016 012652 SOUTHERN CALIFORNIA JAN GEN USAGE:0141,0839,2593,9306 564.61 564.61
174955 01/14/2016 005786 SPRINT NOV 26-DEC 25 CELLULAR 5,130.28 5,130.28
USAGE/EQUIP
174959 01/14/2016 007762 STANDARD INSURANCE LIFE INSURANCE PAYMENT 8,078.01 8,078.01
COMPANY
174960 01/14/2016 012723 STANDARD INSURANCE VOLUNTARY SUPP LIFE INSURANCE 661.13 661.13
COMPANY PAYMENT
174961 01/14/2016 001547 TEAMSTERS LOCAL 911 UNION DUES PAYMENT 4,922.00 4,922.00
174962 01/14/2016 010679 TEMECULAAUTO VEHICLE MAI NT/REPAIR:PREVENTION 78.20 78.20
REPAIR/RADIATOR
174963 01/14/2016 000168 TEMECULA FLOWER CORRAL SUNSHINE FUND 412.17
SUNSHINE FUND FOR 11/06/15 124.14 536.31
174964 01/14/2016 003677 TEMECULA MOTORSPORTS MOTORCYCLE REPAIR/MAINT:POLICE 1,125.50
LLC
MOTORCYCLE REPAIR/MAINT:POLICE 500.28 1,625.78
174965 01/14/2016 000306 TEMECULA VALLEY PIPE& irrig&plumbing supplies:var park sites 25.76 25.76
SUPPLY
174966 01/14/2016 003941 TEMECULA WINNELSON MISC PLUMBING SUPPLIES:CRC 217.00 217.00
COMPANY
174967 01/14/2016 007824 THESSALONIKA FAMILY COMM SERVICE FUNDING AWARD FY 1,000.00 1,000.00
SERVICES 15-16
174968 01/14/2016 016311 TIERCE,NICHOLAS GRAPHIC DESIGN SVCS:THEATER 3,330.00 3,330.00
174969 01/14/2016 010276 TIME WARNER CABLE JAN HIGH SPEED INTERNET:LIBRARY 598.96
JAN HIGH SPEED INTERNET-.COAX 28.43 627.39
174970 01/14/2016 017430 TRANSAMERICA LIFE TRANSAMERICA ACCIDENT ADVANTAG 2,873.04 2,873.04
INSURANCE CO PAYMENT
174971 01/14/2016 009709 U H S OF RANCHO SPRINGS, SART EXAMS:POLICE:TE1500030161 900.00 900.00
INC
174972 01/14/2016 011659 ULINE INC LOCKERASSEMBLY:PD MALL 337.19 337.19
STOREFRONT
Page:11
apChkLst Final Check List Page: 12
01/14/2016 11:49:38A M CITY OF TE MEC U LA
Bank: union UNION BANK (Continued)
Check# Date Vendor Description Amount Paid Check Total
174973 01/14/2016 007766 UNDERGROUND SERVICE UNDERGRUND UTILITY LOCATOR:PW 189.00 189.00
ALERT TRAFFIC
174974 01/14/2016 000325 UNITED WAY EMPLOYEE CHARITY DONATIONS 5.00 5.00
PAYMENT
174975 01/14/2016 008977 VALLEY EVENTS,INC. MISC RENTAL EQUIP:VAR TCSD 4,100.00
EVENTS
MISC RENTAL EQUIP:VAR TCSD EVENT! 300.00 4,400.00
174976 01/14/2016 004261 VERIZON DEC-JAN XXX-0709 GEN USAGE:EOC 355.99 355.99
174977 01/14/2016 004789 VERIZON JAN INTERNET SVCS:LIBRARY 11.22
JAN INTERNET SVCS:HARVESTON CTR 129.99
JAN INTERNET SVCS:SKATE PARK 39.95 181.16
174978 01/14/2016 007987 WALMART MISCSUPPLIES:CRC 79.82 79.82
174979 01/14/2016 000341 WI LLDAN ASSOCIATES INC TRAFFIC ENGINEERING SERVICES: 4,186.00 4,186.00
PW
174980 01/14/2016 009512 WURMS JANITORIAL JAN JANITORIAL SVCS:POLICE OLD 295.84
SERVICES,INC TOWN OFC
JAN JANITORIALSVCS:CITY FACILITIES 23,782.88 24,078.72
1000853 01/08/2016 018575 BLAKE,DIANE REFUND:SEC DEP:RM 138.00 138.00
RENTAL:HARVESTON
1000854 01/08/2016 016487 D'AVENIA,MARISSA REFUND:SOCCER SKILLS-JR 84.00 84.00
2201.101
1000855 01/08/2016 018576 LANGWORTHY,KENDRA REFUND:SEC DEP:RM 200.00 200.00
RENTAL:HARVESTON
1000856 01/08/2016 018577 LUCCHESI,RICHARD REFUND:SEC DEP:RM RENTAL:TCC 200.00 200.00
1000857 01/08/2016 015520 MALICK,BRENDA E. REFUND:SEC DEP:RM RENTAL:CRC 200.00 200.00
1000858 01/08/2016 018578 NELSON,SANDRA REFUND:SEC DEP:RM 200.00 200.00
RENTAL:HARVESTON
1000859 01/08/2016 018579 NOORZAY,MASOOD REFUND:SEC DEP:RM RENTAL:TCC 200.00 200.00
1000860 01/08/2016 018580 SCHOMDER,DOUGLAS REFUND:SEC DEP:RM RENTAL:CRC 200.00 200.00
Grand total for UNION BANK: 719,332.12
Page:12
apChkLst Final Check List Page: 13
01/14/2016 11:49:38A M CITY OF TE MEC U LA
137 checks in this report. Grand Total All Checks: 719,332.12
Page:13
apChkLst Final Check List Page: 1
01/21/2016 12:14:59PM CITY OF TEMECULA
Bank: union UNION BANK
Check# Date Vendor Description Amount Paid Check Total
174981 01/21/2016 016764 ABM BUILDING SERVICES,LLC EMERG HVAC REPAIRS:CIVIC 543.08
CENTER
HVAC REPAIR:TCC 119.28 662.36
174982 01/21/2016 001916 ALBERTA WEBB ASSOCIATES P/E 12/26/15 SPECIAL TAX 17,575.00
ADMINISTRATION
P/E 12/26 CONSULTING SRVCS:FINANCE 1,500.00 19,075.00
174983 01/21/2016 004422 AMERICAN BATTERY FIRE SYS BATTERIES:LIBRARY 97.50 97.50
CORPORATION
174984 01/21/2016 004240 AMERICAN FORENSIC NURSES PHLEBOTOMY SRVCS:TEMECULA 147.14
(AFN) POLICE
PHLEBOTOMY SRVCS:TEMECULA POLIC 42.38 189.52
174985 01/21/2016 000101 APPLE ONE INC SEP 15 TEMP STAFF SRVCS: 4,076.39 4,076.39
CC/IT/PLAN/FI N
174986 01/21/2016 011954 BAKER&TAYLOR INC BOOK COLLECTIONS:LIBRARY 1,319.11
BOOK COLLECTIONS:LI BRARY 375.43
BOOK COLLECTIONS:LI BRARY 38.30 1,732.84
174987 01/21/2016 009597 BALL,DIANE REIMB:UNIFORMS:CODE ENF 223.80 223.80
174988 01/21/2016 018597 BARTON,CONSTANCE BALANCE ADJ.FOR OVERPAYMENT 318.50 318.50
OF#320029
174989 01/21/2016 017115 BUREAU OF OFFICE DEC 15 TRANSCRIPTION SRVCS: 38.51 38.51
SERVICES,INC POLICE DEPT
174990 01/21/2016 017114 BURKE MUSEUM OF NATURAL Shipping reimbursement:Fossil Freeway 817.75 817.75
HISTOR
174991 01/21/2016 004248 CALIF DEPT OF DEC 15 FINGERPRINTING SRVCS:VAR 2,580.00 2,580.00
JUSTICE-ACCTI NG D EPTS
174992 01/21/2016 008525 CALIF NARCOTIC CANINE ANNUAL CONF:1/26-28 COHEN& 650.00 650.00
ASSOC STAAT
174993 01/21/2016 017698 CALIFORNIA AVERLAND PARTIAL RELEASE NOTICE:J. 44,846.01
CONST INC FRANCIS
RELEASE NOTICE:ROBERTSON'S 3,873.19 48,719.20
174994 01/21/2016 000131 CARL WARREN&COMPANY DEC 15 CLAIM ADJUSTER SVCS 948.80 948.80
INC
174995 01/21/2016 018315 CHARITY FOR CHARITY FY 15/16 COUNCIL CSF AWARD 750.00 750.00
174996 01/21/2016 005585 CHING,MARIA REIMB:UNIFORMS:CODE ENF 211.75 211.75
Page:1
apChkLst Final Check List Page: 2
01/21/2016 12:14:59PM CITY OF TEMECULA
Bank: union UNION BANK (Continued)
Check# Date Vendor Description Amount Paid Check Total
174997 01/21/2016 005410 COLE,TOM REIMB:UNIFORMS:CODE ENF 186.56 186.56
174998 01/21/2016 004091 COMMUNITY ACCESS CENTER 2016 VOAD ANNUAL MEMBERSHIP 50.00 50.00
DUES
174999 01/21/2016 014663 CONTROL TECH WEST,INC. TRAFFIC SIGNAL EQUIP:PW 7,298.00 7,298.00
TRAFFIFC
175000 01/21/2016 011922 CORELOGIC,INC. DEC 15 WEB BASED SBSCRPTN 240.50 240.50
REALQUEST
175001 01/21/2016 004329 COSTCO TEMECULA#491 MISC SUPPLIES:ARTS CULTURE& 48.74 48.74
EVENTS
175002 01/21/2016 010650 CRAFTSMEN PLUMBING& PLUMBING REPAIR:STA 73 2,633.39
HVAC INC
REFRIG/FREEZER INSTALL:STA 73 764.50
rplc broken sect of cantilever:tes pool 500.00 3,897.89
175003 01/21/2016 018491 CRONBERG PHOTOGRAPHY TCSD INSTRUCTOR EARNINGS 476.00 476.00
175004 01/21/2016 018604 DEMPSTER,MARIE REFUND:SEC DEP:RM 200.00 200.00
RENTAL:HARVESTON
175005 01/21/2016 004192 DOWNS ENERGY FUEL& FUEL FOR CITY VEHICLES:TCSD 346.81 346.81
LUBRICANTS
175006 01/21/2016 002390 EASTERN MUNICIPAL WATER JAN WATER METER:32131 S LOOP RD 142.16
DIST LDSC
JAN WATER METER:32131 S LOOP RD BI 42.70
JAN WATER METER:32131 S LOOP RD D, 18.69 203.55
175007 01/21/2016 013367 ELECTRO INDUSTRIAL SUPPLY MISC COMPUTER SUPPLIES:HELP 90.18 90.18
DESK
175008 01/21/2016 011203 ENVIRONMENTAL CLEANING DEC 15 RESTROOM MAINT 5,637.00 5,637.00
SVCS:PARK MAI NT.
175009 01/21/2016 003633 FOOTHILL EASTERN JUL-DEC'15 TOLL ROADS 131.32 131.32
TRANSPORTN. USAGE:VAR.DEPTS.
175010 01/21/2016 004074 FRANCHISE MGMT SERVICES MISC SUPPLIES:HIGH HOPES PGRM 247.88 247.88
INC
175011 01/21/2016 014865 FREIZE UHLER,KIMBERLY LAPEL PINS-ECONOMIC 691.03 691.03
DEVELOPMENT
175012 01/21/2016 010326 G E MOBILE WATER,INC APPARATUS MAINTSUPPLIES:STA 89.92 89.92
84/73
Paget
apChkLst Final Check List Page: 3
01/21/2016 12:14:59PM CITY OF TEMECULA
Bank: union UNION BANK (Continued)
Check# Date Vendor Description Amount Paid Check Total
175013 01/21/2016 000177 GLENNIES OFFICE PRODUCTS DEC 15 MISC.OFC SUPPLIES:VAR 724.55
INC FIRE
DEC 15 MISC OFC SUPPLIES BANNER/Y, 240.37
DEC 15 MISC OFC SUPPLIES:INFO TECF 141.16
DEC 15 MISC.OFC SUPPLIES:B&S DEPT 123.17
DEC 15 MISC.OFFICE SUPPLIES-CITY( 31.27 1,260.52
175014 01/21/2016 003792 GRAINGER MISC STAGE SUPPLIES:THEATER 445.12 445.12
175015 01/21/2016 015451 GREATAMERICA FINANCIAL JAN'16 LEASE COPIES:CITY 520.09 520.09
SVGS HALL/OFF-SITE
175016 01/21/2016 009483 HANDLERY UNION SQUARE LODGING:K-9 TRAINING CONF 568.48 568.48
HOTEL 1/24-1/27
175017 01/21/2016 000186 HANKS HARDWARE INC DEC 15 HRDWARE SUPPLIES:VAR 177.99 177.99
FIRE STATION
175018 01/21/2016 018602 HORIZON SOLAR REFUND:PERMIT FEES LESS ADM 112.80 112.80
FEES
175019 01/21/2016 014378 IMAGE DISTRIBUTION PRINTING SRVCS:CITATION BOOKS 2,332.80 2,332.80
SERVICES TEM PD
175020 01/21/2016 016564 IMPACT TELECOM DEC 800 SERVICES:CIVIC CENTER 56.01 56.01
175021 01/21/2016 001407 INTERVALLEY POOL SUPPLY sanitizing chemical supplies:var pools 561.17 561.17
INC
175022 01/21/2016 018601 JHCH RIVERSIDE LAND CO LLC REFUND:ENG GRADING 36,500.00 36,500.00
DEP:LD15-1212
175023 01/21/2016 011841 JOE RHODES MAINTENANCE FUEL PUMP MAINTENANCE:STA 84 583.23 583.23
175024 01/21/2016 001091 KEYSER MARSTON DEC 15 CONSULTING 3,850.17
ASSOCIATES INC SRVCS:PLANNING
REAL ESTATE CONSULT:AFFORDABLE H 1,572.50
NOV 15 REAL ESTATE CONSULTING:AFF 3,561.59 8,984.26
175025 01/21/2016 008456 KITZEROW,CHERYL REIMB:MEMBERSHIP FOR FY15/16 75.00 75.00
FOR CALED
175026 01/21/2016 001282 KNORR SYSTEMS INC WATER PH TEST KITS:CRC POOL 73.81 73.81
175027 01/21/2016 017118 KRACH,BREE B. ENGRAVED GAVELS/PLAQUES:CITY 267.73
CNCIL MEMB
MOUNT PLATES:RECOGNITION PLAQUE 162.00
MOUNT PLATE:RECOGNITION PLAQUE 27.00 456.73
Page3
apChkLst Final Check List Page: 4
01/21/2016 12:14:59PM CITY OF TEMECULA
Bank: union UNION BANK (Continued)
Check# Date Vendor Description Amount Paid Check Total
175028 01/21/2016 018500 LABOR READY SOUTHWEST, 12/26-01/01 TEMP HELP: 1,140.53
INC STREET&PARK MAI NT
12/19-12/25 TEMP HELP:STREET&PARK MAINT 1,130.25 2,270.78
175029 01/21/2016 004230 LINCOLN EQUIPMENT INC MISC.SUPPLIES FOR 3 357.11 357.11
POOLS:AQUATICS
175030 01/21/2016 013443 MIDWEST TAPE LLC MISC.BOOKS,AUDIO,DVDS.:LIBRARY 91.76 91.76
175031 01/21/2016 013827 MIKO MOUNTAINLION,INC. INSTALL STORM GRATES:DEL REY RD 4,000.00 4,000.00
175032 01/21/2016 004040 MORAMARCO,ANTHONY J. TCSD INSTRUCTOR EARNINGS 567.00
TCSD INSTRUCTOR EARNINGS 70.00 637.00
175033 01/21/2016 001214 MORNINGSTAR CIVIC CENTER HOLIDAY 3,472.24 3,472.24
PRODUCTIONS,LLC LIGHTING:2015
175034 01/21/2016 004508 NAGGAR,MICHAELS. TECHNOLOGY REIMBURSEMENT 1,245.62 1,245.62
175035 01/21/2016 017864 NATURE WORKS SCULPTURE PLAYGROUND EQUIP REPLACEMENT: 10,613.78 10,613.78
INC CIP
175036 01/21/2016 001323 NESTLE WATERS NORTH 11/23-12/22 WATER DELIV.SVC: 31.98
AMERICA CHILDREN'S
11/23-12/22 WATER DELIV.SVC:HISTORY 21.22 53.20
175037 01/21/2016 010167 ODYSSEY POWER UPS REPAIRS:LIBRARY 5,577.96 5,577.96
CORPORATION
175038 01/21/2016 017675 PODS ENTERPRISES,INC PODS RENTAL:FIRE STN 73 169.56
PODS RENTAL:FIRE STN 73 169.56
PODS RENTAL:FIRE STN 73 10.00 349.12
175039 01/21/2016 012904 PROACTIVE FIRE DESIGN DEC FIRE DEPT PLAN REVIEW 7,042.60 7,042.60
SVC:PREVENTION
175040 01/21/2016 014379 PROFESSIONAL IMAGE ROAD TATTOO STICKERS:TCSD 680.40
ADVERTISING EVENTS
ROAD TATTOO STICKERS:TCSD EVENTS 216.00 896.40
175041 01/21/2016 009425 PRUDENT PUBLISHING Holidaycards:MPSC 1,193.07 1,193.07
COMPANY
Page-.4
apChkLst Final Check List Page: 5
01/21/2016 12:14:59PM CITY OF TEMECULA
Bank: union UNION BANK (Continued)
Check# Date Vendor Description Amount Paid Check Total
175042 01/21/2016 000262 RANCHO CALIF WATER JAN VAR WATER METERS:PW MAINT 192.50
DISTRICT
JAN VAR WATER METERS:JRC 160.51
DEC COMM WATER METER:28640 PUJOI 10.96
JAN VAR WATER METERS:TCSD SVC LE' 13,193.41
JAN VAR WATER METERS:PW CIP 5,917.98
JAN VARIOUS WATER METERS:PW FAC 3,916.91
JAN VARIOUS WATER METERS:PW VAR 664.76
JAN VARIOUS WATER METERS:PW OLD 593.87
JAN COMM WATER METER:42051 MAIN: 477.15
JAN VARIOUS WATER METERS:VAR FIRE 342.07
JAN FLOATING CONST WATER METER 274.25 25,744.37
175043 01/21/2016 002412 RICHARDS WATSON& NOV 2015 LEGAL SERVICES 63,875.47 63,875.47
GERSHON
175044 01/21/2016 000353 RIVERSIDE CO AUDITOR DEC'15 PARKING CITATION 1,925.50 1,925.50
175045 01/21/2016 014027 RIVERSIDE CO ECO DEV JAN-MAR'16 STAFFING:LIBRARY 41,860.00 41,860.00
AGENCY
175046 01/21/2016 000268 RIVERSIDE CO HABITAT DEC'15 K-RAT PAYMENT 1,200.00 1,200.00
175047 01/21/2016 018605 RODRIGUEZ,LETICIA REFUND:SEC DEP:RM RENTAL:TCC 200.00 200.00
175048 01/21/2016 018603 SALGADO,ARI ELLE REFUND:SEC DEP:RM RENTAL:TCC 200.00
PARTIAL REFUND:RM RENTAL:TCC 101.10 301.10
175049 01/21/2016 000537 SO CALIF EDISON DEC 2-01-202-7330:VARIOUS LS-1 79,566.11
ALLNITE
DEC 2-01-202-7603:VARIOUS LS-1 ALLNII 25,572.90
DEC 2-05-791-8807:31587 TEM PKWY LS: 10,128.74
DEC 2-02-351-5281:30875 RANCHO VIST/ 4,871.67
DEC 2-20-798-3248:42081 MAIN ST 1,033.84
DEC 2-10-331-2153:28816 PUJOL ST 683.28
DEC 2-28-171-2620:40820 WINCHESTER 598.19
DEC 2-30-608-9384:28582 HARVESTON 580.92
DEC 2-33-777-1950:40135 VILLAGE RD 439.44
DEC 2-29-458-7548:32000 RANCHO CAL 311.35
DEC 2-29-974-7899:26953 YNEZ RD LS-3 168.42
DEC 2-37-303-0485:27498 ENTERPRISE C 162.88
DEC 2-36-171-5626:1-S-1 134.04
DEC 2-29-479-2981:31454 TEM PKWY TC119.05
DEC 2-35-576-2635:1-S-1 ALLNITE/FV PKV 83.79
DEC 2-25-350-5119:45602 REDHAWK PKV 28.89
DEC 2-36-122-7820:31777 DEPORTOLA R 27.73
DEC 2-30-066-2889:30051 RANCHO VIST/ 26.07 124,537.31
Pages
apChkLst Final Check List Page: 6
01/21/2016 12:14:59PM CITY OF TEMECULA
Bank: union UNION BANK (Continued)
Check# Date Vendor Description Amount Paid Check Total
175050 01/21/2016 012789 STUART,JENNIFER SARAH TCSD INSTRUCTOR EARNINGS 5,661.25 5,661.25
175051 01/21/2016 004274 TEMECULA VALLEY SECURITY LOCKSMITH SRVCS:27498 COMMERCE 336.00 336.00
CENTR CTR
175052 01/21/2016 018598 TERRI,FRANK REFUND:BALADJ FOR VIOL. 30.00 30.00
DISMISSAL
175053 01/21/2016 010276 TIME WARNER CABLE JAN HIGH SPEED INTERNET:32364 52.99 52.99
OVERLAND
175054 01/21/2016 016796 TIME WARNER CABLE MEDIA Advertising:television spot winterfest 3,336.00 3,336.00
175055 01/21/2016 000668 TIMMY D PRODUCTIONS INC SOUND SVCS:NYE GRAPE DROP 4,700.00 4,700.00
EVENT
175056 01/21/2016 002110 UNITED RENTALS NORTH MISC EQUIP RENTALS:PW STREET 42.93 42.93
AMERICA MAINT
175057 01/21/2016 008977 VALLEY EVENTS,INC. ENTERTAINMENT:SANTA VISIT TO 150.00
MPSC
PERFORMER:FACE PAINTER NYE GRAP 39.00 189.00
175058 01/21/2016 004261 VERIZON DEC XXX-5694 GEN USAGE:FIRE STN 120.96 120.96
95
175059 01/21/2016 004789 VERIZON JAN INTERNET SVCS:C.MUSEUM/GIFT 134.99
SHOP
JAN INTERNET SVCS:TCC 129.99
JAN INTERNET SVCS:LIBRARY 11.22 276.20
175060 01/21/2016 004848 VERIZON DEC LONG DISTANCE PHONE SVCS 10.72 10.72
175061 01/21/2016 009101 VISION ONE INC DEC SHOWARE TICKETING 1,628.30 1,628.30
SVCS:THEATER
175062 01/21/2016 007987 WALMART MISCSUPPLIES:MPSC 196.50
MISC SUPPLIES:TCC&HARVESTON CTF 120.21 316.71
175063 01/21/2016 016676 WAVES PROJECT INC FY 15-16 COMMUNITY SVC FUNDING 5,000.00 5,000.00
AWARD
175064 01/21/2016 015685 WEB QA,INC. SOFTWARE WEB 5,100.00 5,100.00
SUBSCRIP:RECORDS
175065 01/21/2016 008402 WESTERN RIVERSIDE DEC'15 MSHCP PAYMENT 17,900.00 17,900.00
COUNTY
Pages
apChkLst Final Check List Page: 7
01/21/2016 12:14:59PM CITY OF TEMECULA
Bank: union UNION BANK (Continued)
Check# Date Vendor Description Amount Paid Check Total
175066 01/21/2016 018599 WIEDENHAUPT,HARRY REFUND:BALADJ FOR VIOL. 60.00 60.00
DISMISSAL
1000861 01/14/2016 018584 BERTRAN,DEBBIE REFUND:PRACTICE TEST SAT 10.00 10.00
9020.102
1000862 01/14/2016 018585 BIERLE,SHAWN REFUND:PRACTICE TEST SAT 10.00 10.00
9020.102
1000863 01/14/2016 018586 DERIGER,COURTNEY REFUND:PRACTICE TEST SAT 10.00 10.00
9020.102
1000864 01/14/2016 018587 DOMAGALA,BEATA REFUND:PRACTICE TEST SAT 10.00 10.00
9020.102
1000865 01/14/2016 017784 FASANO,CLARE REFUND:CREDITONACCT:TCSD 158.00 158.00
1000866 01/14/2016 018588 FISCHER,YASUKO REFUND:PRACTICE TEST SAT 10.00 10.00
9020.102
1000867 01/14/2016 018589 HENDRIX,SHEVIS REFUND:BEAR CUB UNIV 4015.101 216.00 216.00
1000868 01/14/2016 018590 KIM,JEAN REFUND:PRACTICE TEST SAT 50.00 50.00
9020.102
1000869 01/14/2016 016966 LEEPARK,JUNG REFUND:PRACTICE TEST SAT 10.00 10.00
9020.102
1000870 01/14/2016 018591 MCGREW,TAMI REFUND:PRACTICE TEST SAT 10.00 10.00
9020.102
1000871 01/14/2016 018592 PASOL,JENNIFER REFUND:PRACTICE TEST SAT 10.00 10.00
9020.102
1000872 01/14/2016 018593 PULVER,PETER REFUND:PRACTICE TEST SAT 20.00 20.00
9020.102
1000873 01/14/2016 018594 SOUBANNARATH, REFUND:PRACTICE TEST SAT 20.00 20.00
THATSANARY 9020.102
1000874 01/14/2016 018595 TEEBKEN,BRET REFUND:PRACTICE TEST SAT 20.00 20.00
9020.102
1000875 01/14/2016 018596 TAYLOR,ANDY REFUND:SEC DEP:RM RENTAL:CONF 150.00 150.00
CTR A/B
Grand total for UNION BANK: 496,554.76
Page-.7
apChkLst Final Check List Page: 8
01/21/2016 12:14:59PM CITY OF TEMECULA
101 checks in this report. Grand Total All Checks: 496,554.76
PageB
Item No . 4
Approvals
City Attorney
ILL
Finance Director
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Jennifer Hennessy, Finance Director
DATE: February 9, 2016
SUBJECT: Approve the City Treasurer's Report as of December 31, 2015
PREPARED BY: Rudy J. Graciano, Revenue Manager
RECOMMENDATION: That the City Council approve and file the City Treasurer's Report
as December 31, 2015.
BACKGROUND: Government Code Sections 53646 and 41004 require reports to
the City Council regarding the City's investment portfolio, receipts, and disbursements
respectively. Adequate funds will be available to meet budgeted and actual expenditures of the
City for the next six months. Current market values are derived from the Local Agency
Investment Fund (LAIF) reports, Union Bank of California trust and custody statements, and
from US Bank trust statements. Attached is the City Treasurer's Report that provides this
information.
The City's investment portfolio is in compliance with the statement of investment policy and
Government Code Sections 53601 and 53635 as of December 31, 2015.
FISCAL IMPACT: None
ATTACHMENTS: City Treasurer's Report as of December 31, 2015
' City of Temecula
00 Main Street City of Temecula, California 410P.O. Box 9033
k
Portfolio Management Temecula,CA 92590
"IN 11^0 OF Portfolio Summary (951)694-6430
December 31, 2015
Investments Par Market Book %of Daysto YTM YTM
Value Value Value Portfolio Term Maturity 360 Equiv. 365 Equiv.
Managed Pool Accounts 35,225,901.05 35,225,901.05 35,225,901 05 45.81 1 1 0.173 0.176
Retention Escrow Account 600,413.82 600,413.82 600,413.82 0.78 t 1 0.000 0.000
Letter of Credit 1.00 1.00 1.00 0.00 1 1 0 000 0.000
Local Agency Investment Funds 20,074,374.85 20,060,092.72 20,074,374.85 26.11 1 1 0.395 0.400
Federal Agency Callable Securities 12,000,000.00 11,977,490 00 12,000,000.00 15.61 1,253 = 012 1.288 1.306
Federal Agency Bullet Securities 9,000,000.00 8,997,180.00 8,993,680.00 11.70 1,424 571 1.068 1.083
Investments 76,900,690.72 76,861,078.59 76,894,370.72 100.00% 363 225 0.508 0.515
Cash
Passbook/Checking 9,818,714.66 9,818,714.66 9,818,714.66 1 0.000 0.000
(not included in yield calculations)
Total Cash and Investments 86,719,405.38 86,679,793.25 86,713,085.38 363 225 0.508 0.515
Total Earnings December 31 Month Ending Fiscal Year To Date
Current Year 34,067.20 213,617.55
Average Daily Balance 81,901,679.69 87,844,525.21
Effective Rate of Return 0.49% 0.48%
Reporting period 12/01/2015-12/31/2015
Portfolio TEME
CP
Run Date:01/28/2016-09:03
PM(PRF—PMI)7 3 0
Report Ver 7.3 5
City of Temecula, California
Portfolio Management Page 1
Portfolio Details - Investments
December 31, 2015
Average Purchase Stated YTM YTM Days to Maturity
CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date
Managed Pool Accounts
122216003-2 CITY COP RE2 ASSURED GUARANTY 0.00 0.00 0.00 1.000 0.986 1.000 1
1453718479 WORKERS COMP BANK OF AMERICA MERRILL LYNC 07/01/2015 3,802.66 3,802.66 3,802.66 0.000 0.000 1
104348008-1 01-2 IMP 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
104348006-4 01-2 RESA2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
104348016-3 01-2 RESB2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
104348000-4 01-2 SPTAX2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
94669911-2 03-1 ACQA2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
94669921-3 03-1 ACQB3 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
94669902-3 03-1 BOND3 First American Treasury 07/01/2015 0.00 0.00 0.00 0.000 0.000 1
94669906-3 03-1 RES A3 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
94669916-2 03-1 RES B2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
94669900-4 03-1 SPTAX1 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
793593011-2 03-2 ACQ 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
793593009-2 03-2 EMWD 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
793593007-2 03-2 IMP 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
793593016-4 03-2 LOC 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
793593010-2 03-2 PWADM2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
793593006-2 03-2 RES 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
793593000-3 03-2 SPTX2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
744727011-2 03-3 ACQ2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
744727002-2 03-3 BOND 2 First American Treasury 07/01/2015 0.00 0.00 0.00 0.000 0.000 1
744727007-2 03-3 CITY2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
744727009 03-3 EMWD 1 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
744727006-3 03-3 RES3 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
744727000-4 03-3 SP TX 4 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
94686001-2 03-4 ADMIN2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
94686005-1 03-4 PREP1 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
94686000-1 03-4 RED1 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
94686006-2 03-4 RES2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
786776002-2 03-6 BOND2 First American Treasury 07/01/2015 0.00 0.00 0.00 0.000 0.000 1
786776007-2 03-6 IMP2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
786776006-2 03-6 RES2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
786776000-3 03-6 SP TX3 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
95453510-2 88-12 BOND2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
95453518-4 88-12 GI4 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
122216003-4 CITY COP RE4 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
Portfolio TEME
CP
Run Date:01/28/2016-09:03
PM(PRF_PM2)7.3.0
Report Ver.7.3.5
City of Temecula, California
Portfolio Management Page 2
Portfolio Details - Investments
December 31, 2015
Average Purchase Stated YTM YTM Days to Maturity
CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date
Managed Pool Accounts
122216008-3 CITY COPCIP2 First American Treasury 07/01/2015 0.00 0.00 0.00 0.000 0.000 1
122216000-2 CITY COPLPF2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
94434160-1 RDA 02 INT1 First American Treasury 0.59 0.59 0.59 0.000 0.000 1
94434161-2 RDA 02 PRIN2 First American Treasury 0.59 0.59 0.59 0.000 0.000 1
107886011-2 RDA 06 B PRI First American Treasury 0.00 0.00 0.00 0.000 0.000 1
107886008-2 RDA 06 CIPA2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
107886001 RDA 06 PRIN First American Treasury 07/01/2015 0.30 0.30 0.30 0.000 0.000 1
107886000-2 RDA 06A INT2 First American Treasury 0.34 0.34 0.34 0.000 0.000 1
107886018-3 RDA 06B CIP3 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
107886010-2 RDA 06B INT2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
107886016-2 RDA 06B RES2 First American Treasury 202,116.00 202,116.00 202,116.00 0.010 0.010 0.010 1
107886030-2 RDA 07 CAPI2 First American Treasury 07/01/2015 0.00 0.00 0.00 0.000 0.000 1
107886027-2 RDA 07 ESC2 First American Treasury 07/01/2015 0.00 0.00 0.00 0.000 0.000 1
107886020-2 RDA 07 INT2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1
107886021-2 RDA 07 PRINC First American Treasury 0.00 0.00 0.00 0.000 0.000 1
107886028-2 RDA 07 PROJ2 First American Treasury 209,702.03 209,702.03 209,702.03 0.010 0.010 0.010 1
107886026-2 RDA 07 RES2 First American Treasury 1,104,086.72 1,104,086.72 1,104,086.72 0.010 0.010 0.010 1
136343006 RDA 10 RSRV1 First American Treasury 1,263,957.99 1,263,957.99 1,263,957.99 0.010 0.010 0.010 1
136343008 RDA 10A Cl P2 First American Treasury 19,952.81 19,952.81 19,952.81 0.010 0.010 0.010 1
136343001-2 RDA 10A-INT1 First American Treasury 0.23 0.23 0.23 0.000 0.000 1
136343018-2 RDA 10B CIP2 First American Treasury 5,187,234.39 5,187,234.39 5,187,234.39 0.010 0.010 0.010 1
136343000-1 RDA 1013-INT1 First American Treasury 0.59 0.59 0.59 0.000 0.000 1
94432360-2 TCSD COP INT First American Treasury 07/01/2015 0.00 0.00 0.00 0.000 0.000 1
104348006-5 01-2 RESA11 Federated Tax Free Obligations 440,476.97 440,476.97 440,476.97 0.010 0.010 0.010 1
104348016-5 01-2 RES1311 Federated Tax Free Obligations 188,647.08 188,647.08 188,647.08 0.010 0.010 0.010 1
104348000-5 01-2 SPTAX11 Federated Tax Free Obligations 27,159.81 27,159.81 27,159.81 0.010 0.010 0.010 1
94669921-5 03-01 ACQ11 Federated Tax Free Obligations 1,754,038.53 1,754,038.53 1,754,038.53 0.010 0.010 0.010 1
94669911-5 03-01 ACQA11 Federated Tax Free Obligations 144.54 144.54 144.54 0.010 0.010 0.010 1
94669922-5 03-01 COI Federated Tax Free Obligations 07/01/2015 0.00 0.00 0.00 0.001 0.001 0.001 1
94669917-5 03-01 RES Federated Tax Free Obligations 07/01/2015 0.02 0.02 0.02 0.000 0.000 1
94669906-5 03-01 RESA11 Federated Tax Free Obligations 0.00 0.00 0.00 0.001 0.001 0.001 1
94669916-5 03-01 RESB11 Federated Tax Free Obligations 147,780.01 147,780.01 147,780.01 0.010 0.010 0.010 1
94669000-5 03-01 SPTAX11 Federated Tax Free Obligations 26,338.66 26,338.66 26,338.66 0.010 0.010 0.010 1
164741009-5 03-03 COI Federated Tax Free Obligations 07/01/2015 0.00 0.00 0.00 0.001 0.001 0.001 1
164741008-5 03-03 IMP Federated Tax Free Obligations 546,971.10 546,971.10 546,971.10 0.010 0.010 0.010 1
164741006-5 03-03 RES Federated Tax Free Obligations 388.92 388.92 388.92 0.010 0.010 0.010 1
Portfolio TEME
CP
Run Date:01/28/2016-09:03
PM(PRF_PM2)7.3.0
City of Temecula, California
Portfolio Management Page 3
Portfolio Details - Investments
December 31, 2015
Average Purchase Stated YTM YTM Days to Maturity
CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date
Managed Pool Accounts
164741000-5 03-03 SPEC Federated Tax Free Obligations 108,739.19 108,739.19 108,739.19 0.010 0.010 0.010 1
164742009-5 03-06 COI Federated Tax Free Obligations 0.00 0.00 0.00 0.001 0.001 0.001 1
164742006-5 03-06 RES Federated Tax Free Obligations 07/01/2015 0.00 0.00 0.00 0.000 0.000 1
786776006-5 03-06 RES 11 Federated Tax Free Obligations 0.00 0.00 0.00 0.001 0.001 0.001 1
164742000-5 03-06 SPEC Federated Tax Free Obligations 7,773.07 7,773.07 7,773.07 0.010 0.010 0.010 1
786776000-5 03-06SPTAX11 Federated Tax Free Obligations 0.00 0.00 0.00 0.001 0.001 0.001 1
94669902-5 03-1 bond id Federated Tax Free Obligations 07/01/2015 0.00 0.00 0.00 0.000 0.000 1
793593011-5 03-2 ACQ11 Federated Tax Free Obligations 221,324.69 221,324.69 221,324.69 0.010 0.010 0.010 1
793593009-5 03-2 EMWD11 Federated Tax Free Obligations 1,098.20 1,098.20 1,098.20 0.010 0.010 0.010 1
793593016-5 03-2 LOC11 Federated Tax Free Obligations 142,062.58 142,062.58 142,062.58 0.010 0.010 0.010 1
793593010-5 03-2 PWADM11 Federated Tax Free Obligations 0.00 0.00 0.00 0.010 0.010 0.010 1
793593006-5 03-2 RES11 Federated Tax Free Obligations 0.00 0.00 0.00 0.010 0.010 0.010 1
793593000-5 03-2 SPTX Federated Tax Free Obligations 19.33 19.33 19.33 0.000 0.000 1
793593007-5 03-2-IMPR11 Federated Tax Free Obligations 1,144.88 1,144.88 1,144.88 0.010 0.010 0.010 1
744727006-5 03-3 RES11 Federated Tax Free Obligations 0.00 0.00 0.00 0.001 0.001 0.001 1
744727011-5 03-3ACQ11 Federated Tax Free Obligations 0.00 0.00 0.00 0.001 0.001 0.001 1
94686001-5 03-4 ADMIN11 Federated Tax Free Obligations 507.61 507.61 507.61 0.010 0.010 0.010 1
94686005-5 03-4 PREP11 Federated Tax Free Obligations 07/01/2015 0.00 0.00 0.00 0.000 0.000 1
94686000-5 03-4 RED11 Federated Tax Free Obligations 10,305.50 10,305.50 10,305.50 0.010 0.010 0.010 1
94686006-5 03-4 RES11 Federated Tax Free Obligations 65,513.30 65,513.30 65,513.30 0.010 0.010 0.010 1
744727000-5 03-SSPTAX11 Federated Tax Free Obligations 0.00 0.00 0.00 0.001 0.001 0.001 1
146161000-5 146161000-5 Federated Tax Free Obligations 07/01/2015 0.60 0.60 0.60 0.000 0.000 1
146161001-5 146161001-5 Federated Tax Free Obligations 0.24 0.24 0.24 0.000 0.000 1
146161008-5 RDA 11ACIP11 Federated Tax Free Obligations 7,273,445.46 7,273,445.46 7,273,445.46 0.010 0.010 0.010 1
146161009-5 RDA 11ACOI11 Federated Tax Free Obligations 07/01/2015 0.00 0.00 0.00 0.020 0.020 0.020 1
146161006-5 RDA 11RSRV11 Federated Tax Free Obligations 1,308,157.74 1,308,157.74 1,308,157.74 0.010 0.010 0.010 1
94432363 02001 Financial Security Assurance 07/01/2015 0.00 0.00 0.00 0.000 0.000 1
793593011-1 03-2-1 ACQUI CA Local Agency Investment Fun 11,449,353.68 11,449,353.68 11,449,353.68 0.400 0.395 0.400 1
793593009-1 03-2-1 EMWD CA Local Agency Investment Fun 0.00 0.00 0.00 0.400 0.395 0.400 1
793593007-1 03-2-1 IMPRO CA Local Agency Investment Fun 0.00 0.00 0.00 0.400 0.395 0.400 1
793593010-1 03-2-1 PW AD CA Local Agency Investment Fun 0.00 0.00 0.00 0.400 0.395 0.400 1
793593006-3 03-2-3 RESER CA Local Agency Investment Fun 3,513,652.10 3,513,652.10 3,513,652.10 0.400 0.395 0.400 1
122216008 CITY COP CIP CA Local Agency Investment Fun 0.00 0.00 0.00 0.400 0.395 0.400 1
122216003-1 CITY COP RE1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.400 0.395 0.400 1
107886008-1 RDA 06 CIP-1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.400 0.395 0.400 1
107886018-2 RDA 06 CIP-2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.400 0.395 0.400 1
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Portfolio Details - Investments
December 31, 2015
Average Purchase Stated YTM YTM Days to Maturity
CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date
Managed Pool Accounts
107886030-1 RDA 07 CAP-1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.400 0.395 0.400 1
107886027-1 RDA 07 ESC-1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.400 0.395 0.400 1
107886028-1 RDA 07 PRO-1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.400 0.395 0.400 1
107886026-1 RDA 07 RES-1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.400 0.395 0.400 1
107886006 RDA 06 RES A MBIA Surety Bond 1.00 1.00 1.00 0.000 0.000 1
94434166 RDA TABs RES MBIA Surety Bond 1.00 1.00 1.00 0.000 0.000 1
94669905-0 03-01 REF USBANK 07/01/2015 0.00 0.00 0.00 0.000 0.000 1
744727099-0 03-03 REF USBANK 07/01/2015 0.00 0.00 0.00 0.000 0.000 1
786776099-0 03-06 REF USBANK 07/01/2015 0.00 0.00 0.00 0.000 0.000 1
SYS95453516-1 95453516-1 USBANK 07/01/2015 0.00 0.00 0.00 0.000 0.000 1
Subtotal and Average 35,366,035.14 35,225,901.05 35,225,901.05 35,225,901.05 0.173 0.176 1
Retention Escrow Account
194012308-16 RJ NOBLE Bank of Sacramento 0.00 0.00 0.00 0.000 0.000 1
ARMY CORPS Army Corps Union Bank 600,413.82 600,413.82 600,413.82 0.000 0.000 1
SYSPI aza Prtnr PI aza Prtnr Wells Fargo Bank 0.00 0.00 0.00 0.000 0.000 1
PORTOLA TRRC Portola Trrc Wells Fargo Bank 0.00 0.00 0.00 0.000 0.000 1
39211000 Summerhouse Wells Fargo Bank 07/01/2015 0.00 0.00 0.00 0.000 0.000 1
Subtotal and Average 600,405.21 600,413.82 600,413.82 600,413.82 0.000 0.000 1
Letter of Credit
104348006-1 02008 ASSURANCE CO BOND INSURANCE 07/01/2015 1.00 1.00 1.00 0.000 0.000 1
Subtotal and Average 1.00 1.00 1.00 1.00 0.000 0.000 1
Local Agency Investment Funds
94669917-1 03-01-1 RES CA Local Agency Investment Fun 770,836.72 770,836.72 770,836.72 0.400 0.395 0.400 1
164742006-1 03-06 RES-1 CA Local Agency Investment Fun 308,334.69 308,334.69 308,334.69 0.400 0.395 0.400 1
94669911-1 03-1 ACQ A2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.374 0.369 0.374 1
94669921-1 03-1 ACQ B2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.400 0.395 0.400 1
744727011-1 03-3 ACQ 2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.400 0.395 0.400 1
744727007-1 03-3 CITY 2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.400 0.395 0.400 1
786776007-1 03-6 IMP 1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.400 0.395 0.400 1
164741006-1 0303-1 RES CA Local Agency Investment Fun 1,428,818.94 1,428,818.94 1,428,818.94 0.400 0.395 0.400 1
SYSCITY CITY CA Local Agency Investment Fun 9,122,989.58 9,115,572.25 9,122,989.58 0.400 0.395 0.400 1
SYSRDA RDA CA Local Agency Investment Fun 1,753.95 1,752.52 1,753.95 0.400 0.395 0.400 1
SYSRDA 10 DS 2 RDA 10 DS 2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.400 0.395 0.400 1
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Portfolio Details - Investments
December 31, 2015
Average Purchase Stated YTM YTM Days to Maturity
CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date
Local Agency Investment Funds
SYSRDA 10A CIP1 RDA 10A CIP1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.400 0.395 0.400 1
136343018-1 RDA 10B CIP1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.400 0.395 0.400 1
SYSTCSD TCSD CA Local Agency Investment Fun 8,441,640.97 8,434,777.60 8,441,640.97 0.400 0.395 0.400 1
Subtotal and Average 21,880,826.46 20,074,374.85 20,060,092.72 20,074,374.85 0.395 0.400 1
Federal Agency Callable Securities
313OA3RY2 01201 Federal Home Loan Bank 12/30/2014 1,000,000.00 1,002,350.00 1,000,000.00 1.150 1.130 1.146 728 12/29/2017
313OA4G89 01207 Federal Home Loan Bank 03/24/2015 1,000,000.00 1,003,540.00 1,000,000.00 1.650 1.627 1.650 1,362 09/24/2019
313OA6BY2 01212 Federal Home Loan Bank 08/26/2015 1,000,000.00 1,000,330.00 1,000,000.00 1.250 1.233 1.250 1,090 12/26/2018
3134G5JJ5 01198 Federal Home Loan Mtg Corp 09/29/2014 1,000,000.00 1,002,120.00 1,000,000.00 1.100 1.085 1.100 637 09/29/2017
3134G6Z97 01209 Federal Home Loan Mtg Corp 05/27/2015 1,000,000.00 995,840.00 1,000,000.00 1.250 1.230 1.247 969 08/27/2018
3134G67C1 01210 Federal Home Loan Mtg Corp 06/22/2015 1,000,000.00 993,340.00 1,000,000.00 1.200 1.184 1.200 903 06/22/2018
3136G2CE5 01203 Federal National Mtg Assn 01/30/2015 1,000,000.00 1,001,890.00 1,000,000.00 1.550 1.529 1.550 1,125 01/30/2019
3136G2D87 01204 Federal National Mtg Assn 02/13/2015 1,000,000.00 996,970.00 1,000,000.00 1.000 0.986 1.000 774 02/13/2018
3136G2EC7 01205 Federal National Mtg Assn 02/27/2015 1,000,000.00 987,560.00 1,000,000.00 1.300 1.282 1.300 1,153 02/27/2019
3136G2JY4 01208 Federal National Mtg Assn 05/27/2015 1,000,000.00 1,001,510.00 1,000,000.00 1.375 1.356 1.375 1,091 12/27/2018
3136G2UA3 01213 Federal National Mtg Assn 11/30/2015 1,000,000.00 992,730.00 1,000,000.00 1.350 1.332 1.350 1,064 11/30/2018
3136G2UN5 01214 Federal National Mtg Assn 11/30/2015 1,000,000.00 999,310.00 1,000,000.00 1.500 1.479 1.500 1,245 05/30/2019
Subtotal and Average 12,903,225.81 12,000,000.00 11,977,490.00 12,000,000.00 1.288 1.306 1,012
Federal Agency Bullet Securities
31331KE55 01175 Federal Farm Credit Bank 10/06/2011 1,000,000.00 1,005,610.00 1,000,000.00 1.300 1.282 1.300 279 10/06/2016
31331K6PO 01183 Federal Farm Credit Bank 01/19/2012 1,000,000.00 1,000,320.00 1,000,000.00 0.850 0.838 0.850 18 01/19/2016
3133EDNDO 01196 Federal Farm Credit Bank 06/11/2014 1,000,000.00 1,001,510.00 1,000,000.00 1.200 1.179 1.195 741 01/11/2018
3133EEHU7 01202 Federal Farm Credit Bank 01/14/2015 1,000,000.00 996,790.00 1,000,000.00 1.410 1.391 1.410 1,109 01/14/2019
313378QH7 01189 Federal Home Loan Bank 03/28/2012 1,000,000.00 1,001,290.00 1,000,000.00 0.900 0.888 0.900 87 03/28/2016
313381DZ5 01193 Federal Home Loan Bank 11/28/2012 1,000,000.00 998,010.00 1,000,000.00 0.550 0.542 0.550 361 12/27/2016
313OA4AJ1 01206 Federal Home Loan Bank 02/27/2015 1,000,000.00 999,350.00 1,000,000.00 1.140 1.124 1.140 788 02/27/2018
313OA5MH9 01211 Federal Home Loan Bank 06/26/2015 1,000,000.00 998,430.00 1,000,000.00 1.360 1.341 1.360 1,090 12/26/2018
3135GOPQO 01194 Federal National Mtg Assn 11/26/2013 1,000,000.00 995,870.00 993,680.00 0.875 1.026 1.040 664 10/26/2017
Subtotal and Average 9,251,744.52 9,000,000.00 8,997,180.00 8,993,680.00 1.068 1.083 571
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Portfolio Details - Investments
December 31, 2015
Average Purchase Stated YTM YTM Days to
CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity
Total and Average 81,901,679.69 76,900,690.72 76,861,078.59 76,894,370.72 0.508 0.515 225
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Portfolio Details - Cash
December 31, 2015
Average Purchase Stated YTM YTM Days to
CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity
Retention Escrow Account
23303800 PCL CONST Wells Fargo Bank 07/01/2015 0.00 0.00 0.00 0.000 0.000 1
Passbook/Checking Accounts
SYSPetty Cash Petty Cash City of Temecula 07/01/2015 3,110.00 3,110.00 3,110.00 0.000 0.000 1
SYSGen Ck Acct Gen Ck Acct Union Bank of California 9,807,745.66 9,807,745.66 9,807,745.66 0.000 0.000 1
SYSParking Ck PARKING Cl TA Union Bank of California 07/01/2015 7,859.00 7,859.00 7,859.00 0.000 0.000 1
Average Balance 0.00 1
Total Cash and Investments 81,901,679.69 86,719,405.38 86,679,793.25 86,713,085.38 0.508 0.515 225
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Cash and Investments Report
CITY OF TEMECULA
Through December 2015
Fund# Fund Name Beginning Balance Receipts Disbursements Fund Total
001 GENERAL FUND $ 18,692,156.09 $ 8,997,738.76 $ 8,175,986.60 $ 19,513,908.25
100 STATE GAS TAX FUND 295,437.06 374,356.33 669,793.39
120 DEVELOPMENT IMPACT FUND 5,061,979.04 213,302.19 2,824.52 5,272,456.71
125 PEG PUBLIC EDUCATION&GOVERNMENT - 18,665.00 9.99 18,655.01
135 BUSINESS INCUBATOR RESOURCE 1,851.55 52,022.45 15,778.50 38,095.50
140 COMMUNITY DEV BLOCK GRANT 152,530.03 51,673.38 204,203.41 -
145 TEMECULA ENERGY EFFICIENCY ASSET TEAM 213,862.53 2,145.96 115.66 215,892.83
150 AB 2766 FUND 563,385.94 32,738.74 2,023.17 594,101.51
160 SUPPLEMENTAL LAW ENFORCEMENT SERVICES 8,334.55 8,333.33 16,667.88 -
161 LARRY ROBINSON REWARD 25,281.07 - 13.54 25,267.53
165 AFFORDABLE HOUSING 277,814.14 646.92 49,771.86 228,689.20
170 MEASURE A FUND 4,203,801.84 252,419.09 39,296.20 4,416,924.73
190 TEMECULA COMMUNITY SERVICES DISTRICT 435,215.30 1,030,440.72 1,166,203.82 299,452.20
194 TCSD SERVICE LEVEL"D"REFUSE/RECYCLING 156,123.22 28,144.00 15,195.53 169,071.69
195 TCSD SERVICE LEVEL"R"STREET/ROAD MAINT 22,403.74 5,200.00 7,810.60 19,793.14
196 TCSD SERVICE LEVEL"L"LAKE PARK MAINT. 229,036.82 1,646.80 28,095.43 202,588.19
197 TEMECULA LIBRARY FUND 406,529.93 19,629.89 29,658.68 396,501.14
198 PUBLIC ART 23,450.09 1,450.98 13.33 24,887.74
210 CAPITAL IMPROVEMENT PROJECT FUND 7,212,904.81 5,404,523.83 201,124.57 12,416,304.07
273 CFD 03-1 CROWNE HILL IMPROVEMENT FUND 1,753,868.82 314.25 - 1,754,183.07
275 CFD 03-3 WOLF CREEK IMPROVEMENT FUND 582,379.68 103.67 35,512.25 546,971.10
277 CFD-RORIPAUGH 11,859,692.93 42.20 17,918.14 11,841,816.99
300 INSURANCE FUND 198,391.82 - 42,676.97 155,714.85
305 WORKER'S COMPENSATION 268,088.04 74,098.79 19,866.45 322,320.38
310 VEHICLES AND EQUIPMENT FUND 1,606,967.62 - 43,556.94 1,563,410.68
325 TECHNOLOGY REPLACEMENT FUND 598,889.07 376,668.92 222,220.15
330 CENTRAL SERVICES 402,488.09 - 61,202.48 341,285.61
340 FACILITIES 366,989.93 99.01 126,498.11 240,590.83
380 SARDA DEBT SERVICE FUND 16,773,159.50 1,701,364.47 2,520,310.86 16,613,847.01
381 REDEVELOPMEN PROPERTY TAX TRUST 178,856.73 178,856.73 (659,633.90)
460 CFD 88-12 DEBT SERVICE FUND 88,862.09 - 47.58 88,814.51
472 CFD 01-2 HARVESTON A&B DEBT SERVICE 740,258.83 116.81 488.02 739,887.62
473 CFD 03-1 CROWNE HILL DEBT SERVICE FUND 1,089,354.44 30.99 520.32 1,088,865.11
474 AD 03-4 JOHN WARNER ROAD DEBT SERVICE 81,489.29 13.57 445.76 81,057.10
475 CFD 03-3 WOLF CREEK DEBT SERVICE FUND 1,955,334.07 19.42 666.48 1,954,687.01
476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 339,371.88 1.38 455.45 338,917.81
477 CFD 03-02 RORIPAUGH DEBT SERVICE FUND 4,972,443.52 25.28 5,508.16 4,966,960.64
501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 1,048.15 4,414.98 5,463.13 -
502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 53,023.14 0.73 3,470.04 49,553.83
503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 3,814.58 9,308.07 13,122.65 -
504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 1,269.48 0.18 712.06 557.60
506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 20,495.03 0.30 2,111.75 18,383.58
508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 10,579.09 8,418.87 18,997.96 -
509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 18,293.64 - 214.24 18,079.40
510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 4,274.63 0.12 852.01 3,422.74
511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 1,394.33 0.12 187.45 1,207.00
512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 20,796.70 2.06 10,182.44 10,616.32
513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP - 3,815.25 3,109.63 705.62
514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 509.59 892.84 1,402.43 -
516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 54,351.57 0.48 3,384.74 50,967.31
517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 773.73 0.06 425.43 348.36
518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 9,957.68 1,596.94 11,554.62 -
519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 73,375.14 1.03 4,881.74 68,494.43
520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 70,942.95 2.72 18,075.97 52,869.70
521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 73,686.56 4.60 27,604.06 46,087.10
522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 429.52 132.26 561.78 -
523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 10,001.06 0.12 708.76 9,292.42
524 SERVICE LEVEL"C"ZONE 24 HARVESTON 9,091.56 9,548.55 18,640.11 -
525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 39,226.98 0.85 4,198.78 35,029.05
526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 1,458.31 0.06 247.48 1,210.89
527 SERVICE LEVEL"C"ZONE 27 AVONDALE 3,781.47 0.12 1,628.21 2,153.38
528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 243,565.43 3.81 20,980.22 222,589.02
530 SERVICE LEVEL"C"ZONE 30 FUTURE ZONES 33,737.55 - 18.06 33,719.49
Grand Total: $ 82,598,861.97 $18,309,453.33 $14,228,522.05 $ 86,679,793.25
Journal Entries completed after November's Treasurer's Report was issued are reflected in the Receipts/Disbursements columns.
Item No . 5
Approvals
City Attorney
Finance Director
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Council
FROM: Aaron Adams, City Manager
DATE: February 9, 2016
SUBJECT: Approve Fiscal Year 2015-16 Mid-Year Budget Adjustments
PREPARED BY: Jennifer Hennessy, Finance Director
RECOMMENDATION: That the City Council adopt a resolution entitled:
RESOLUTION NO. 16-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA, AMENDING THE FISCAL YEAR 2015-16 ANNUAL
OPERATING BUDGET, BUDGET AND FISCAL POLICIES, AND
SALARY SCHEDULE B
BACKGROUND: In accordance with Budget Policy II.B.- Interim Reporting, City staff
conducted a comprehensive Mid-Year review of its Annual Operating Budget. The purpose of the
review is to analyze revenue and expenditure trends to identify variances from the Adopted Budget and
ensure that the City maintains a healthy fiscal position. The Mid-Year Budget includes a review of all
City funds. The requested adjustments are reflected in the attached exhibits, and are summarized
below.
• Exhibit A—General Fund FY2015-16 Mid-Year Budget
• Exhibit B —Special Revenue Funds FY2015-16 Mid-Year Budget
• Exhibit C — Internal Service Funds FY2015-16 Mid-Year Budget
• Exhibit D — Budget and Fiscal Policies
• Exhibit E —Salary Schedule B
GENERAL FUND:
Fund Balance: The projected FY2015-16 Ending Fund Balance for the General Fund is $27,517,235,
of which $16,494,211 is reserved for economic uncertainty and $1,018,648 is committed for FY2016-17
Capital Improvement Project expenditures. A total of $9,999,993 remains as unassigned, or available,
fund balance as of June 30, 2016, however this surplus is quickly exhausted, as shown in the chart
below, due the fiscal challenges facing the City in the coming five years.
5-Year Outlook: As part of the Annual Operating Budget and Mid-Year Update, City staff updates the
five-year fiscal projection for the General Fund. As noted in the graph below, the five-year projection
looks similar to that published in the Adopted Budget and conveyed to the public through the
Community Prioritization Workshops, with fund balance falling below the policy-level reserves of 25% of
expenditures. The primary cause of the declining fund balance is the rising costs of public safety,
including both Police and Fire contracts with Riverside County, combined with a revenue stream that is
not keeping pace with cost escalation. By Fiscal Year 2019-20, the City will need to dip into its
reserves in order to fiscally balance the General Fund. By Fiscal Year 2020-21, the projected Fund
Balance will be $7.4 million short of meeting its 25% reserve.
General Fund 5-Year Projections
Fund Balance Trend
30,000,000
Projected
F
26,000,000
22,000,000
18,000,000
$7.4M Gap
14,000,000
10,000,000 —
FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 FY20-21
Fund Balance —25%Reserve
Mid-Year Budget Adjustments:
FY2015-16 Revenues: The Mid-Year Budget adjustments reflect a $3,704,521 increase to General
Fund Revenues, bringing Total Revenue to $69,558,281. Of this increase, $3,187,292 is considered a
one-time adjustment and is explained in further detail below. A total of $207,884 is a carry-over from
the prior fiscal year for encumbered purchase orders, leaving a total of $309,345 in new Revenue for
the Fiscal Year.
The majority of the Revenue growth is due to a one-time receipt of $3,187,292 in Sales Tax that is a
result of the end of the State of California's "Triple Flip" financing mechanism that began in 2004.
Under the Triple Flip, 25% of the City's sales tax revenue was diverted to the State to be used to pay
debt service on a $15 million Economic Recovery Bond, issued under Proposition 57, to close the
State's budget deficit. The diverted Sales Tax was backfilled with a like amount from the County-held
ERAF (Educational Revenue Augmentation Fund) account.
In 2015, the Economic Recovery Bonds were fully paid-off, thereby eliminating the need for the Triple
Flip financing mechanism. To convert back to the original Sales Tax payment schedule, the City will
receive the final Triple Flip payment in September 2016, and accounting rules require it to be
recognized as FY2015-16 Sales Tax revenue. This one-time payment will be added to the General
Fund's ending balance and will be further evaluated for appropriation during the FY2016-17 Annual
Operating Budget process in May 2016.
Below is further discussion regarding the Mid-Year Adjustments to the General Fund's major revenue
sources:
Taxes and Franchise Revenue = $51,583,875 (7.14% increase from the Adopted Budget)
• Property Tax = $7,513,513
The Mid-Year adjustment is adding $355,536 to the Adopted Budget due to higher property
valuations recorded by Riverside County Assessor's Office as a result of the improving housing
market as well as the recapture of property tax that was decreased during the recession, as part
of the mandatory Proposition 8 reduction process.
• Sales Tax = $35,169,788
The Mid-Year adjustment is adding $3,187,292 to the Adopted Budget as part of the end of the
Triple Flip financing mechanism discussed above.
• Franchise Fees = $3,775,680
The Mid-Year adjustment is decreasing Franchise Fee revenue by $112,497 in anticipation of
the reallocation of Franchise Fees paid by Southern California Gas Company. The City was
recently notified of a reallocation of revenue that will affect all SoCal Gas jurisdictions and is
pending approval by the California Public Utilities Commission (CPUC). The City is
programming the reduction in revenue as a precaution in the event the CPUC approves the
reallocation request.
• Transient Occupancy Tax = $3,272,015
The Mid-Year adjustment is adding $20,180 to the Adopted Budget as TOT trends have been
slightly more favorable than projected. As the economy improves and visitors have more
disposable income, the City is realizing nearly 9% growth over the prior year in TOT receipts.
• Special Tax (Measure C) _ $1,852,879
The Mid-Year adjustment is showing a slight decrease of$14,760 from the Adopted Budget.
Special Tax is assessed on dwelling units, through the Property Tax assessment process. New
dwellings are added to the tax roll several months after they are built. The decrease in tax is
due to fewer new homes being added to the tax roll than previously projected.
Intergovernmental Revenues = $7,118,866 (0.9% increase from the Adopted Budget)
The Mid-Year adjustment is adding $63,067 to the Adopted Budget due to a higher assessed valuation
on the parcels within the City limits. Intergovernmental Revenue reflects Property Tax in lieu of Vehicle
License Fees (VLF), which are based on the assessed valuation for the City. As Property Tax
revenues increase, Intergovernmental Revenues will also increase. The rate of growth may vary,
however, because the Property Tax in lieu of VLF growth includes the parcels within the former
Redevelopment Agency.
Operating Transfers In = $3,017,544 (3.6% increase from the Adopted Budget)
The Mid-Year adjustment is adding $104,552 to the Adopted Budget due to higher Gas Tax funds being
transferred to the General Fund to pay the costs of maintaining the City's streets and roads.
Projections for Gas Tax are provided by the State of California.
Reimbursements = $2,344,830 (1.3% increase from the Adopted Budget)
The Mid-Year adjustment is adding $29,284 to the Adopted Budget due to higher than anticipated State
reimbursements of mandated cost claims filed in previous fiscal years.
FY2015-16 Expenditures: The Mid-Year Budget adjustments reflect an increase of $558,323, or
0.85%, in Operating Expenditures, bringing the Total General Fund Expenditures to $65,976,844 for
Fiscal Year 2015-16. The table below summarizes the requested adjustments, itemized by department:
Mid-Year Adjustments: Amount Comments
Prior Year PO Roll-Overs $207,884 Encumbered Purchase Orders from FY14-15
All Departments $329,119 FY15-16 Classification Stipend
City Manager-Consulting Services $50,000 $25k for Community Survey&$25k for Law Enforcement JPA
City Manager-Other Outside Services $15,000 Community outreach publications
Emergency Mgmt-Project Salaries $6,395 Additional support for Emergency Mgmt
Finance-Salaries(Regular&Project) $37,680 Needed for Cashiers office to support Energov transition
Human Resources-Project Salaries $13,834 Additional support for Human Resources
Human Resources-Consulting Services $10,000 Consistency Audit related to Classification Study
Planning-Other Outside Services $40,000 Additional Landscape Inspections(offset by applicant revenue)
Public Works-Miscellaneous -$30,020 $46k savings in Street Lights offsetting$16.3k in misc.increases
CIP-Telephone Services $1,200 Purchase of new phones
Parks Maintenance-Utilities -$32,500 Savings in Utilities($30k)and Telephone Services ($2.5k)
Police-CAL ID $7,911 Actual bill higher than anticipated
Police-Booking Fees $39,000 Current year bookings are higher than anticipated
Police-Miscellaneous $19,240 Salaries, Postage, K9 Supplies
Fire Tax Credit -$405,461 Higher Fire Tax Credit to offset contract costs
Fire-Vehicle Repair& Maintenance $2,745 Miscellaneous decreases
Non-Dept-Property Tax Admin -$13,097 Actual bill lower than anticipated
Non-Dept-Separation CAL Payout $100,000 New Reserve account
Non-Dept-Classification Plan Transition $150,000 New Reserve account
Non-Dept-PERS Replacement Benefit $9,393 Actual bill higher than anticipated
Total Mid-Year Adjustments $558,323
The FY15-16 Classification Stipend noted above will be adjusted with the next scheduled stipend
payment on July 1, 2016 to align the payment with the negotiated Second Amendment to the 2013-
2016 Memorandum of Understanding between the City of Temecula and Teamsters Local 911.
Within the Non-Departmental category, two new reserve accounts are being requested. The
Classification Plan Transition account is designed to assist departments when filling vacant positions
using the Classification Plan recommendations. The Separation CAL (Comprehensive Annual Leave)
Payout account will allow departments, upon the approval of the City Manager, to backfill positions of
those employees who are exhausting their CAL balance prior to officially separating from City service.
SPECIAL REVENUE & DEBT SERVICE FUNDS:
The City maintains 10 separate Special Revenue Funds and one Debt Service Fund. Activities in these
funds are legally required to be accounted for in separate and distinct funds. Below is a summary of
the Mid-Year requests for each Special Revenue and Debt Service Fund.
Beginning FY15-16 FY15-16 FY15-16 FY15-16 Ending
Balance Current Mid-Year Revised Current Mid-Year Revised Balance
7/1/15 Revenues Adjustment Revenues Exp/Transfers Adjustment Exp/Transfers 6/30/16
Special Revenue Funds
Fund 100:Gas Tax 423,778 2,249,801 173,712 2,423,513 2,741,992 105,299 2,847,291 0
Fund 125:Public,Education&Government(PEG)Fees 0 0 55,995 55,995 0 24,500 24,500 31,495
Fund 135:Business Incubator Resource 6,008 215,127 6,785 221,912 215,127 0 215,127 12,793
Fund 140:Community Development Block Grant 0 1,217,713 0 1,217,713 1,217,713 0 1,217,713 0
Fund 145:Temecula Energy Efficiency Asset Management 196,040 30,600 200 30,800 0 0 0 226,840
Fund 150:AB 2766 Motor Vehicle Subvention 566,901 136,994 (961) 136,033 693,483 0 693,483 9,451
Fund 160:Supplemental Law Enforcement Services 0 171,000 (747) 170,253 171,000 (747) 170,253 0
Fund 161:Larry Robinson Reward 25,275 100 0 100 0 0 0 25,375
Fund 165:Affordable Housing 10,372,824 472,024 0 472,024 502,437 0 502,437 10,342,411
Fund 170:Measure A 3,817,646 2,841,159 (69,480) 2,771,679 5,656,209 0 5,656,209 933,116
Total Special Revenue Funds 15,408,472 7,334,518 165,504 7,500,022 11,197,961 129,052 11,327,013 11,581,481
Debt Service Fund
Fund 395:2011 Financing Lease 0 2,137,366 0 2,137,366 2,137,366 0 2,137,366 0
INTERNAL SERVICE FUNDS:
The City has seven Internal Service Funds, used to account for services provided internally between
departments. Below is a summary of the Mid-Year requests for each Internal Service Fund.
Beginning FY15-16 FY15-16 FY15-16 FY15-16 Ending
Balance Current Mid-Year Revised Current Mid-Year Revised Balance
7/1/15 Revenues Adjustment Revenues Exp/Transfers Adjustment Exp/Transfers 6/30/16
Internal Service Funds
Fund 300:Insurance 280,359 997,278 400 997,678 981,801 (95,568) 886,233 391,804
Fund 305:Workers'Compensation 229,182 250,500 300 250,800 35,267 101,963 137,230 342,752
Fund 310:Vehicles and Equipment 1,907,683 177,233 1,600 178,833 161,120 0 161,120 1,925,396
Fund 320:Information Technology 38,222 2,485,860 100 2,485,960 2,485,861 2,549 2,488,410 35,772
Fund 325:Technology Replacement 1,227,949 316,830 800 317,630 316,830 0 316,830 1,228,749
Fund 330:Support Services 454,869 523,878 300 524,178 523,878 4,315 528,193 450,854
Fund 340:Facilities 1 464,452 1,459,048 1,800 1,460,848 1 1,466,769 29,204 1,495,973 1 429,327
Total Internal Service Fundsl 4,602,7161 6,210,627 5,300 6,215,927 1 5,971,526 42,463 6,013,989 1 4,804,654
BUDGET AND FISCAL POLICIES
The Budget and Fiscal Policies, attached as Exhibit D, reflect the addition of two new policies denoted
as Budget Policy Section V.K.- Classification Plan Transition and Section V.L. -Comprehensive Annual
Leave Payout.
Section V.K. -Classification Plan Transition
The proposed policy language outlines the negotiated procedure for transitioning employees to their
recommended job classifications per the Reclassification Study Report, prepared by Creative
Management Solutions, Inc.. As noted in the policy language, employees may only transition to the
recommended job classification upon the filling of a vacant position. Any fiscal impact associated with
the reclassification that cannot be absorbed by the employee's departmental operating budget, may be
paid from a newly established appropriation account entitled "Classification Plan Transition," upon City
Manager approval.
Section V.L. -Separation CAL Payout
The proposed policy language memorializes the City's past practice of allowing employees who are
voluntarily leaving City service to exhaust their Comprehensive Annual Leave (CAL) balance prior to
separation. In the past, Department Directors were unable to backfill the employee's vacated position
until the CAL balance had been exhausted, due to budgetary constraints. The proposed language
allows a Department Director, upon approval of the City Manager, to utilize funds appropriated in a
newly established account entitled "Separation CAL Payout," to fill a vacant position prior to the former
employee's CAL time being exhausted.
SALARY SCHEDULE B
After many years of collaborative work, in March of 2014 the City Council adopted the new Job
Classification Structure that established a "menu" of positions that the City Manager can select from
when filling vacancies, to ensure the operational needs of the City are met. Once the Job Classification
Structure and associated job specifications were finalized, the City's consultant, Creative Management
Solutions Inc., completed a salary survey to assign appropriate salaries to the newly created job titles.
The consultant and Human Resources staff identified 35 positions to survey using the City's eight
comparable Cities (Carlsbad, Escondido, Moreno Valley, Murrieta, Oceanside, Poway, San Marcos and
Vista). The survey included the minimum and maximum steps for each positon, as well as a "job
modifier' that indicated the relative comparability to the City's positon based upon duty statements, not
just job titles. This data was then utilized to set the recommended salary for the 35 surveyed positons
based upon the Council's direction to have competitive wages that were not the highest or the mid-
range, but within the upper third. Staff benchmarked the salary ranges at the seventy-fifth percentile of
the comparable cities' pay scale for each surveyed position. The recommended salaries for the
remainder of the job titles not directly benchmarked were extrapolated utilizing a standard differential to
the extent possible.
There is no immediate fiscal impact that would result from approval of the recommended salary ranges
for the previously adopted Job Classification Structure/Specifications. Through labor negotiations
which concluded late last year, the City agreed that any new benefitted employee would be hired into a
position included the new Job Classification Structure. The City further agreed that any vacancy would
be filled using a process that would first draw from the recently completed reclassification study before
going through a recruitment process. Until such time as all staff members are transitioned to the new
job classification structure, the City will have two salary schedules, Schedule A, which includes the
salary ranges assigned to the existing employees and associated job descriptions and, Schedule B,
which will include the salary ranges assigned to the job descriptions adopted in March of 2014. Salary
Schedule B is attached, as Exhibit E.
FISCAL IMPACT: The requested FY2015-16 Mid-Year adjustments will increase General
Fund Revenue by $3,704,521 and increase appropriations by $558,323, creating an Ending Fund
Balance of $27,517,235. Special Revenue Fund revenues are projected to increase by $165,504 and
appropriations are projected to increase by $129,052. Internal Service Fund revenues are projected to
increase by $5,300 and appropriations are projected to increase by $42,463.
ATTACHMENTS: 1. Resolution Mid-Year Budget Amendment
2. Exhibit A —General Fund FY2015-16 Mid-Year Budget
3. Exhibit B —Special Revenue and Debt Service FundsFY2015-16 Mid-
Year Budget
4. Exhibit C — Internal Service Funds FY2015-16 Mid-Year Budget
5. Exhibit D — Budget and Fiscal Policies
6. Exhibit E —Salary Schedule B
RESOLUTION NO. 16-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA, AMENDING THE FISCAL YEAR 2015-16
ANNUAL OPERATING BUDGET, BUDGET AND FISCAL
POLICIES, AND SALARY SCHEDULE B
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE
AS FOLLOWS:
Section 1. The purpose of this review is to conduct an analysis of revenues
and expenditures to ensure that the City maintains a prudent and healthy fiscal position.
Section 2. That each year a mid-year review is conducted of City operating
budgets.
Section 3. That the mid-year review has been completed and the
recommended adjustments are reflected in the attached schedules for the City's
General Fund, Special Revenue, and Internal Services Funds.
Section 4. That the Fiscal Year 2015-16 General Fund Annual Operating
Budget is hereby amended in accordance with the attached Exhibit A, General Fund
Fiscal Year 2015-16 Mid-Year Budget.
Section 5. That the Fiscal Year 2015-16 Special Revenue Funds Annual
Operating Budgets are hereby amended in accordance with the attached Exhibit B —
Special Revenue Funds Fiscal Year 2015-16 Mid-Year Budget.
Section 6. That the Fiscal Year 2015-16 Internal Services Funds Annual
Operating Budgets are hereby amended in accordance with the attached Exhibit C,
Internal Services Funds Fiscal Year 2015-16 Mid-Year Budget.
Section 7. That the Fiscal Year 2015-16 Budget and Fiscal Policies is hereby
amended in accordance with the attached Exhibit D, Budget and Fiscal Policies.
Section 8. That the Fiscal Year 2015-16 Salary Schedule B is hereby
amended in accordance with the attached Exhibit E, Salary Schedule B.
Section 9. The City Clerk shall certify adoption of the resolution.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this 9th day of February, 2016.
Michael S. Naggar, Mayor
ATTEST:
Randi Johl, City Clerk
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the
foregoing Resolution No. 16- was duly and regularly adopted by the City Council of the
City of Temecula at a meeting thereof held on the 9th day of February, 2016, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
Randi Johl, City Clerk
1 City of Temecula
Fiscal Year 2015-16
IheHeart ofSouthern California Mid-Year Adjustments
Wine Country
EXHIBIT A
General Fund
FY2015-16 Mid-Year Budget
Fiscal Year 2015-16 Mid-Year Budget Adjustments
City of Temecula
Fiscal Year 2015-16
f� Mid-Year Adjustments
Tt,e Neave of Souehern Ca��io.�a
Wp' Co- t"
Fund: 001 GENERAL FUND
2015-16 Year to Date Proposed 2015-16
2014-15 Current Actuals Increase Revised %Increase
Description Actuals Budget 12/31/2015 (Decrease) Budget (Decrease)
Prior Year Contractual Obligations - - 207,884 207,884 0.00%
Revenues by Category
Taxes and Franchises 47,342,100 48,148,124 12,719,093 3,435,751 51,583,875 7.14%
Licenses,Permits and Service Charges 4,360,725 4,274,771 2,249,679 4,464 4,279,235 0.10%
Fines and Forfeitures 810,332 860,415 310,348 (95,071) 765,344 -11.05%
Use of Money and Property 82,351 133,573 12,762 (50,000) 83,573 -37.43%
Intergovernmental Revenues 6,799,415 7,055,799 43,947 63,067 7,118,866 0.89%
Reimbursements 2,081,053 2,315,546 670,444 29,284 2,344,830 1.26%
Operating Transfers In 3,196,644 2,912,992 1,420,537 104,552 3,017,544 3.59%
Miscellaneous Revenue 181,853 152,540 64,562 4,590 157,130 3.01%
Total Operating Revenues 64,854,473 65,853,760 17,491,372 3,704,521 69,558,281 5.63%
Expenditures by Department
City Council 449,291 458,521 139,772 - 458,521 0.00%
Community Support 88,010 88,000 51,450 - 88,000 0.00%
City Manager 1,181,747 1,306,949 562,113 67,817 1,374,766 5.19%
Economic Development 1,063,360 925,920 450,713 9,818 935,738 1.06%
Emergency Management - 109,074 55,640 6,907 115,981 6.33%
City Clerk 1,049,220 1,029,914 410,484 9,850 1,039,764 0.96%
City Attorney 493,063 735,726 200,781 - 735,726 0.00%
Finance 2,063,118 2,147,834 917,661 120,719 2,268,553 5.62%
Human Resources 727,903 662,891 283,771 38,113 701,004 5.75%
Planning 1,925,801 2,000,129 720,503 85,518 2,085,647 4.28%
Building&Safety 2,225,189 2,444,269 742,233 68,064 2,512,333 2.78%
Land Development 1,328,894 1,430,977 621,459 26,687 1,457,664 1.86%
Public Works 4,896,165 5,263,211 1,810,450 11,587 5,274,798 0.22%
CIP Admin 2,091,110 2,098,579 949,960 26,364 2,124,943 1.26%
Parks Maintenance 3,675,165 3,834,558 1,455,828 (15,264) 3,819,294 -0.40%
Police 23,492,761 25,694,620 8,093,652 131,076 25,825,696 0.51%
Fire 5,186,588 6,287,590 2,629,928 (391,930) 5,895,660 -6.23%
Animal Control 469,410 471,808 312,836 471,808 0.00%
Non Departmental: 0.00%
Property Tax Admin 76,705 79,024 - (13,097) 65,927 -16.57%
Recreation Funding 5,256,456 4,601,783 2,160,921 4,601,783 0.00%
Service Level B Funding - 390,888 - 390,888 0.00%
Library Funding - 644,205 - 644,205 0.00%
Retiree Medical Contribution 488,207 512,617 187,711 512,617 0.00%
PERS Replacement Benefit 60,841 62,067 18,797 9,393 71,460 15.13%
Separation CAL Payout - - - 100,000 100,000 0.00%
Classification Plan Transition 150,000 150,000 0.00%
Classification Plan Stipend(Non-GF) 116,702 116,702 0.00%
2011 Financing Lease-2001&2008 COPS 2,137,190 2,137,366 1,067,975 - 2,137,366 0.00%
Pavement Management Program 1,500,000 - - - - 0.00%
Total Operating Expenditures 61,926,193 65,418,521 23,844,638 558,323 65,976,844 0.85%
Excess of Revenues Over(Under)Expenditures 2,928,280 435,239 (6,353,266) 3,146,198 3,581,437 722.87%
Fund Description
The General Fund is the main operating fund for the City of Temecula. It is used to account for all financial resources for the City that are not
restricted to a special purpose and otherwise required to be accounted for in another fund. The General fund provides the resources necessary
to sustain the day-to-day activities and pays for all administrative and operating expenditures.
City of Temecula
Fiscal Year 2015-16
f� Mid-Year Adjustments
T�,e Neave of Souehern Ca��io.�a
Wp' Co- v,
Fund: 001 GENERAL FUND
2015-16 Year to Date Proposed 2015-16
2014-15 Current Actuals Increase Revised %Increase
Description Actuals Budget 12/31/2015 (Decrease) Budget (Decrease)
Excess of Revenues Over(Under)Expenditures 2,928,280 435,239 (6,353,266) 3,146,198 3,581,437 722.87%
Operating Transfers Out/One Time Payments
DIF Fire Facilities (817,400) - - - 0.00%
Theater Remediation (203,621) 0.00%
Workers'Compensation - (250,000) (125,000) (250,000) 0.00%
Capital Improvement Fund (1,066,281) (1,668,326) (1,668,326) (1,668,326) 0.00%
Intern Fellowship Program Fund (12,000) (19,645) (12,552) (19,645) 0.00%
Affordable Housing Fund (23,307) 0.00%
Business Incubator Fund (45,876) (187,127) (43,563) (187,127) 0.00%
Total Transfers Out/One Time Payments (2,168,485) (2,125,098) (1,849,441) (2,125,098) 0.00%
Fund Balance,Beginning of Year 25,301,101 26,060,896 26,060,896 26,060,896 0.00%
Fund Balance,End of Year 26,060,896 24,371,037 17,858,188 3,146,198 27,517,235 12.91%
Detail of Fund Balance
Nonspendable:
Inventory 3,058 3,058 3,058 - 3,058 0.00%
Prepaid Costs - - - 1,325 0.00%
Deposits 1,325 1,325 1,325 - 0.00%
Committed To: 0.00%
Contractual Obligations 207,885 - - - - 0.00%
Economic Uncertainty Reserve(20%) 12,385,239 13,083,704 13,083,704 111,665 13,195,369 0.85%
Secondary Reserve(5%) 3,096,310 3,270,926 3,270,926 27,916 3,298,842 0.85%
Assigned To: 0.00%
Capital Projects 1,198,236 348,648 348,648 - 348,648 0.00%
Pavement Management - 250,000 250,000 250,000 0.00%
Theater Reconstruction - - - - 0.00%
City and Park Facilities Improvements 470,000 420,000 420,000 420,000 0.00%
Unrealized Gains - - - 0.00%
Unassigned: 8,698,843 6,993,376 480,527 3,006,617 9,999,993 42.99%
26,060,896 24,371,037 17,858,188 3,146,198 27,517,235 12.91%
1 City of Temecula
Fiscal Year 2015-16
IheHeart ofSouthern California Mid-Year Adjustments
Wine Country
EXHIBIT B
Special Revenue and Debt Service Funds
FY2015-16 Mid-Year Budget
Fiscal Year 2015-16 Mid-Year Budget Adjustments
City of Temecula
Fiscal Year 2015-16
Mid-Year Adjustments
FUND: 100 GAS TAX FUND
2015-16 Year to Date Proposed 2015-16
2014-15 Current Actuals Increase Revised %Increase
Description Actuals Budget 12/31/2015 (Decrease) Budget (Decrease)
Revenues by Source
Taxes and Franchises
Gas Tax 2,948,069 2,246,801 931,927 172,712 2,419,513 7.7%
Use of Money and Property
Investment Interest 2,872 3,000 341 1,000 4,000 33.3%
Total Revenues and Other Sources 2,950,941 2,249,801 932,268 173,712 2,423,513 7.7%
Expenditures by Category
Operating Transfers Out-General Fund 3,018,353 2,741,992 685,498 105,299 2,847,291 3.8%
Total Expenditures and Other Financing Uses 3,018,353 2,741,992 685,498 105,299 2,847,291 3.8%
Excess of Revenues Over(Under)Expenditures (67,412) (492,191) 246,770 68,413 (423,778) -13.9%
Fund Balance,Beginning of Year 491,190 423,778 423,778 - 423,778 0.0%
Fund Balance,End of Year 423,778 (68,413) 670,548 68,413 - -100.0%
Fund Description
This fund was established to account for the tax per gallon on the purchase of motor vehicle fuel imposed by the State of California.A portion is
allocated to the City of Temecula as specified in the California Streets and Highways Code (SHC) (Sections 2013, 2105, 2107 and 2107.5).Gas Tax
monies are restricted to the repair,maintenance and upkeep of City streets and roads,and the purchase of equipment used to maintain roads.
City of Temecula
Fiscal Year 2015-16
Mid-Year Adjustments
FUND: 125 PUBLIC, EDUCATION &GOVERNMENT(PEG)FEES
2015-16 Year to Date Proposed 2015-16
2014-15 Current Actuals Increase Revised %Increase
Description Actuals Budget 12/31/2015 (Decrease) Budget (Decrease)
Revenues by Source
Taxes and Franchises
PEG Fees 18,665 55,995 55,995 0.0%
Investment Interest (10) - - 0.0%
Use of Money and Property
Investment Interest - - - 0.0%
Total Revenues and Other Sources 18,655 55,995 55,995 0.0%
Expenditures by Category
Operations and Maintenance - 24,500 24,500 0.0%
Total Expenditures and Other Financing Uses - 24,500 24,500 0.0%
Excess of Revenues Over(Under)Expenditures 18,655 31,495 31,495 0.0%
Fund Balance,Beginning of Year - - - 0.0%
Fund Balance,End of Year 18,655 31,495 31,495 0.0%
Fund Description
This fund was established to account for Public Education and Government(PEG)fees.Fees received from local cable operators for the sole purpose of
supporting the access facilities and activities within the City.
City of Temecula
Fiscal Year 2015-16
Mid-Year Adjustments
FUND: 135 BUSINESS INCUBATOR RESOURCE FUND
2015-16 Year to Date Proposed 2015-16
2014-15 Current Actuals Increase Revised %Increase
Description Actuals Budget 12/31/2015 (Decrease) Budget (Decrease)
Revenues by Source
Use of Money and Property
Investment Interest 140 200 5 - 200 0.0%
Rental Income 30,202 27,800 18,803 6,785 34,585 24.4%
Operating Transfers In
General Fund 45,876 187,127 93,564 - 187,127 0.0%
Total Revenues and Other Sources 76,218 215,127 112,372 6,785 221,912 3.2%
Expenditures by Category
Personnel - 104,369 51,471 - 104,369 0.0%
Operations and Maintenance 16,959 22,324 3,906 22,324 0.0%
Facilities 94,282 88,434 22,109 88,434 0.0%
Total Expenditures and Other Financing Uses 111,241 215,127 77,486 215,127 0.0%
Excess of Revenues Over(Under)Expenditures (35,023) - 34,886 6,785 6,785 0.0%
Fund Balance,Beginning of Year 41,031 6,008 6,008 - 6,008 0.0%
Fund Balance,End of Year 6,008 6,008 40,894 6,785 12,793 112.9%
Fund Description
This fund was established to account for all activity at the City of Temecula Entrepreneur's Exchange Business Incubator (TVE2). The Business
Incubator offers affordable,flexible and scalable space for startup businesses to network,collaborate and grow their business.
City of Temecula
Fiscal Year 2015-16
Mid-Year Adjustments
FUND: 140 COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG)FUND
2015-16 Year to Date Proposed 2015-16
2014-15 Current Actuals Increase Revised %Increase
Description Actuals Budget 12/31/2015 (Decrease) Budget (Decrease)
Revenues by Source
Intergovernmental Revenues
Community Development Block Grant 376,250 1,217,713 52,266 1,217,713 0.0%
Total Revenues and Other Sources 376,250 1,217,713 52,266 1,217,713 0.0%
Expenditures by Category
Personnel 108,814 104,548 50,589 104,548 0.0%
Operations and Maintenance 85,224 156,008 1,677 156,008 0.0%
Operating Transfers Out-CIP 182,212 957,157 - 957,157 0.0%
Total Expenditures and Other Financing Uses 376,250 1,217,713 52,266 1,217,713 0.0%
Excess of Revenues Over(Under)Expenditures - - - - 0.0%
Fund Balance,Beginning of Year 0.0%
Fund Balance,End of Year 0.0%
Fund Description
This fund was established to account for grants received from the U.S.Department of Housing and Urban Development(HUD).The grants are used for
the redevelopment of a viable community by providing decent housing,a suitable living environment,and for expanding opportunities,principally for
persons of low and moderate income.
City of Temecula
Fiscal Year 2015-16
Mid-Year Adjustments
FUND: 145 TEMECULA ENERGY EFFICIENCY ASSET MANAGEMENT(TEEM) FUND
2015-16 Year to Date Proposed 2015-16
2014-15 Current Actuals Increase Revised %Increase
Description Actuals Budget 12/31/2015 (Decrease) Budget (Decrease)
Revenues by Source
Use of Money and Property
Investment Interest 905 1,000 (31) 200 1,200 20.0%
Reimbursements
Energy Efficiency Rebates 29,969 29,600 19,934 - 29,600 0.0%
Total Revenues and Other Sources 30,874 30,600 19,903 200 30,800 0.7%
Expenditures by Category
Operations and Maintenance - - - - - 0.0%
Total Expenditures and Other Financing Uses - - - - - 0.0%
Excess of Revenues Over(Under)Expenditures 30,874 30,600 19,903 200 30,800 0.7%
Fund Balance,Beginning of Year 165,166 196,040 196,040 - 196,040 0.0%
Fund Balance,End of Year 196,040 226,640 215,943 200 226,840 0.1%
Fund Description
This fund was established to capture energy efficiency rebates and reimbursements as well as expenditure savings resulting from energy efficiency
projects completed at various City facilities. Revenue collected in this fund will be utilized on future energy efficiency projects.
City of Temecula
Fiscal Year 2015-16
Mid-Year Adjustments
FUND: 150 AB 2766 MOTOR VEHICLE SUBVENTION FUND
2015-16 Year to Date Proposed 2015-16
2014-15 Current Actuals Increase Revised %Increase
Description Actuals Budget 12/31/2015 (Decrease) Budget (Decrease)
Revenues by Source
Intergovernmental Revenues
AB2766 Motor Vehicle Subvention Revenues 131,874 134,294 32,739 (1,261) 133,033 -0.9%
Use of Money and Property
Investment Interest 2,480 2,700 (83) 300 3,000 11.1%
Total Revenues and Other Sources 134,354 136,994 32,656 (961) 136,033 -0.7%
Expenditures by Category
Operations and Maintenance 30,284 37,790 5,115 37,790 0.0%
Operating Transfers Out-CIP - 655,693 - 655,693 0.0%
Total Expenditures and Other Financing Uses 30,284 693,483 5,115 - 693,483 0.0%
Excess of Revenues Over(Under)Expenditures 104,070 (556,489) 27,541 (961) (557,450) 0.2%
Fund Balance,Beginning of Year 462,831 566,901 566,901 - 566,901 0.0%
Fund Balance,End of Year 566,901 10,412 594,442 (961) 9,451 -9.2%
Fund Description
This fund was established to account for State funds that are used to implement programs and projects that reduce air pollution from motor vehicles.
This fund is used for Capital projects and to account for operational costs such as the natural gas operated Harveston Trolley,which provides free
transportation within the Temecula business district.
City of Temecula
Fiscal Year 2015-16
Mid-Year Adjustments
FUND: 160 SUPPLEMENTAL LAW ENFORCEMENT SERVICES(SLESF)FUND
2015-16 Year to Date Proposed 2015-16
2014-15 Current Actuals Increase Revised %Increase
Description Actuals Budget 12/31/2015 (Decrease) Budget (Decrease)
Revenues by Source
Intergovernmental Revenues
SLESF Grant Revenue 178,277 171,000 49,537 (747) 170,253 -0.4%
Use of Money and Property
Investment Interest 14 - 5 - - 0.0%
Total Revenues and Other Sources 178,291 171,000 49,542 (747) 170,253 -0.4%
Expenditures by Category
Operating Transfers Out-General Fund 178,291 171,000 32,880 (747) 170,253 -0.4%
Total Expenditures and Other Financing Uses 178,291 171,000 32,880 (747) 170,253 -0.4%
Excess of Revenues Over(Under)Expenditures - - 16,662 - - 0.0%
Fund Balance,Beginning of Year - 0.0%
Fund Balance,End of Year 16,662 0.0%
Fund Description
This fund was established to account for the Supplemental Law Enforcement Services grant monies from the State of California which are provided to
assist Cities in delivering front line law enforcement services. These monies supplement existing services and may not be used to supplant any existing
funding for law enforcement services provided by the City.
City of Temecula
Fiscal Year 2015-16
Mid-Year Adjustments
FUND: 161 LARRY ROBINSON REWARD FUND
2015-16 Year to Date Proposed 2015-16
2014-15 Current Actuals Increase Revised %Increase
Description Actuals Budget 12/31/2015 (Decrease) Budget (Decrease)
Revenues by Source
Use of Money and Property
Investment Interest 130 100 (2) 100 0.0%
Total Revenues and Other Sources 130 100 (2) 100 0.0%
Expenditures by Category
Operations and Maintenance - - - - 0.0%
Total Expenditures and Other Financing Uses - - - - 0.0%
Excess of Revenues Over(Under)Expenditures 130 100 (2) 100 0.0%
Fund Balance,Beginning of Year 25,145 25,275 25,275 25,275 0.0%
Fund Balance,End of Year 25,275 25,375 25,273 25,375 0.0%
Fund Description
This fund was established to account for a reward for information that leads to the capture and conviction of the person(s)responsible for the murder
of Larry Robinson. The General Fund contributed$25,000 and the public can also contribute to this fund. Once the reward is due to be paid,an
appropriation will be made for the original$25,000 as well as any contributions made up to that time. This fund is to remain open until such time as
the reward is paid out or until March 22,2018. If no person has been apprehended or charged with causing the death of Larry Robinson by March 22,
2018, all monies in the Fund will be returned with interest allocated to each contribution based on earning of City pooled investments, to the
respective donors.Any undisbursed balance will be deposited in the City's General Fund for law enforcement or public safety purposes designated by
the City Council. If one or more persons have been apprehended and charged but not yet convicted by March 22,2018,the Fund will be retained until
trial of the person(s)charged has been completed. If a conviction is not obtained,disbursements will be made as outlined above.
City of Temecula
Fiscal Year 2015-16
Mid-Year Adjustments
FUND: 165 AFFORDABLE HOUSING FUND
2015-16 Year to Date Proposed 2015-16
2014-15 Current Actuals Increase Revised %Increase
Description Actuals Budget 12/31/2015 (Decrease) Budget (Decrease)
Revenues by Source
Licenses,Permits and Service Charges
Monitoring Fees 2,782 - - - 0.0%
Use of Money and Property
Residual Receipt Distribution 46,997 35,172 - 35,172 0.0%
Investment Interest 480 300 97 300 0.0%
Loan Interest 19,068 2,552 1,873 2,552 0.0%
Rental Income 173,000 184,000 - 184,000 0.0%
Forgivable Loan Repayment 67,390 405 - 0.0%
Intergovernmental Revenues
Agency Trust Contributions 250,000 250,000 - 250,000 0.0%
Reimbursements
Miscellaneous Non Taxable 26,102 61 - 0.0%
Operating Transfers In
General Fund 23,307 - - 0.0%
Total Revenues and Other Sources 609,125 472,024 2,436 - 472,024 0.0%
Expenditures by Category
Personnel 277,981 262,042 108,070 2,000 264,042 0.8%
Operations and Maintenance 117,175 192,721 28,720 (2,000) 190,721 -1.0%
Insurance 11,432 2,459 11,432 0.0%
Information Technology 17,938 3,219 17,938 0.0%
Support Services 3,904 367 3,904 0.0%
Facilities 14,400 3,259 14,400 0.0%
Total Expenditures and Other Financing Uses 395,156 502,437 146,094 502,437 0.0%
Excess of Revenues Over(Under)Expenditures 213,969 (30,413) (143,658) (30,413) 0.0%
Fund Balance,Beginning of Year 10,158,855 10,372,824 10,372,824 10,372,824 0.0%
Fund Balance,End of Year 10,372,824 10,342,411 10,229,166 10,342,411 0.0%
Detail of Fund Balance
Nonspendable:
Land Held for Resale 4,400,388 4,400,388 4,400,388 4,400,388 0.0%
Notes and Loans 345,817 345,817 345,817 345,817 0.0%
Advances to Successor Agency 5,250,954 5,250,954 5,250,954 5,250,954 0.0%
Restricted For:
Community Development Projects 375,665 345,252 232,007 345,252 0.0%
10,372,824 10,342,411 10,229,166 10,342,411 0.0
Fund Description
The Affordable Housing fund contains the assets as well as loan and rental income which have been transferred to the City of Temecula from the
former Redevelopment Agency.
City of Temecula
Fiscal Year 2015-16
Mid-Year Adjustments
FUND: 170 MEASURE A FUND
2015-16 Year to Date Proposed 2015-16
2014-15 Current Actuals Increase Revised %Increase
Description Actuals Budget 12/31/2015 (Decrease) Budget (Decrease)
Revenues by Source
Use of Money and Property
Investment Interest 17,632 24,000 (514) 4,000 28,000 16.7%
Reimbursements
Miscellaneous 35,483 - - - 0.0%
Intergovernmental Revenues
Measure A Revenue 2,636,632 2,817,159 921,259 (73,480) 2,743,679 -2.6%
Total Revenues and Other Sources 2,689,747 2,841,159 920,745 (69,480) 2,771,679 -2.4%
Expenditures by Category
Operations and Maintenance 1,865,015 1,764,595 281,357 1,764,595 0.0%
Operating Transfers Out-CIP 1,500,000 3,891,614 - 3,891,614 0.0%
Total Expenditures and Other Financing Uses 3,365,015 5,656,209 281,357 5,656,209 0.0%
Excess of Revenues Over(Under)Expenditures (675,268) (2,815,050) 639,388 (69,480) (2,884,530) 2.5%
Fund Balance,Beginning of Year 4,492,915 3,817,646 3,817,646 - 3,817,646 0.0%
Fund Balance,End of Year 3,817,646 1,002,596 4,457,034 (69,480) 933,116 -6.9%
Fund Description
This fund was established to account for the City's allocation of the County of Riverside's additional one-half percent sales tax for transportation.
These monies are restricted for use on local streets.In 2002, Measure A was extended by Riverside County voters. Measure A will continue to fund
transportation improvements through 2039.
City of Temecula
Fiscal Year 2015-16
Mid-Year Adjustments
FUND:395 2011 FINANCING LEASE
2015-16 Year to Date Proposed 2015-16
2014-15 Current Actuals Increase Revised %Increase
Description Actuals Budget 12/31/2015 (Decrease) Budget (Decrease)
Revenues by Source
Operating Transfers In
General Fund 2,137,190 2,137,366 1,067,975 2,137,366 0.0%
Total Revenues and Other Sources 2,137,190 2,137,366 1,067,975 2,137,366 0.0%
Expenditures by Category
Debt Service Interest 893,190 846,366 428,975 846,366 0.0%
Debt Service Principal 1,244,000 1,291,000 639,000 1,291,000 0.0%
Total Expenditures and Other Financing Uses 2,137,190 2,137,366 1,067,975 2,137,366 0.0%
Excess of Revenues Over(Under)Expenditures - - - - 0.0%
Fund Balance,Beginning of Year 0.0%
Fund Balance,End of Year 0.0%
Fund Description
This fund was established to account for the payment of interest and principal of the refunding of the 2001 and 2008 Certificates of Participation
(COPs).The 2001 COPS were originally issued to finance the construction of the Community Recreation Center and the 2008 COPS were originally
issued to finance the construction of the Civic Center.
1 City of Temecula
Fiscal Year 2015-16
IheHeart ofSouthern California Mid-Year Adjustments
Wine Country
EXHIBIT C
Internal Service Funds
FY2015-16 Mid-Year Budget
Fiscal Year 2015-16 Mid-Year Budget Adjustments
City of Temecula
Fiscal Year 2015-16
R Mid-Year Adiustments
Ir,e Heort of Souihe�L.. '
FUND:300 INSURANCE FUND
2015-16 Year to Date Proposed 2015-16
2014-15 Current Actuals Increase Revised %Increase
Description Actuals Budget 12/31/2015 (Decrease) Budget (Decrease)
Revenues by Source
Licenses,Permits and Service Charges
Charges For Services 1,018,153 995,378 233,951 - 995,378 0.0%
Use of Money and Property
Investment Interest 1,820 1,900 48 400 2,300 21.1%
Total Revenues and Other Sources 1,019,973 997,278 233,999 400 997,678 0.0%
Expenses by Category
Personnel 107,368 116,822 54,728 6,395 123,217 5.5%
Operations and Maintenance 838,982 864,979 231,336 (101,963) 763,016 -11.8%
Total Expenses and Other Financing Uses 946,350 981,801 286,064 (95,568) 886,233 -9.7%
Excess of Revenues Over(Under)Expenses 73,623 15,477 (52,065) 95,968 111,445 620.1%
Net Position,Beginning of Year 206,736 280,359 280,359 - 280,359 0.0%
Net Position,End of Year 280,359 295,836 228,294 95,968 391,804 32.4%
Fund Description
The Insurance Fund was established to account for the City's liability and property insurance costs. Fund Balance is a combination of both
spendable and non spendable assets. These costs are allocated to each department based on the total number of Full Time Equivalent
positions assigned to those departments. The City has a Self-Insured Retention(SIR)of$150,000 per incident,and strives to maintain a fund
balance equal to two times the SIR.
City of Temecula
Fiscal Year 2015-16
Mid-Year Adiustments
FUND:305 WORKERS' COMPENSATION FUND
2015-16 Year to Date Proposed 2015-16
2014-15 Current Actuals Increase Revised %Increase
Description Actuals Budget 12/31/2015 (Decrease) Budget (Decrease)
Revenues by Source
Licenses,Permits and Service Charges
Charges for Services 243,953 - - - - 0.0%
Use of Money and Property
Investment Interest 747 500 (85) 300 800 60.0%
Operating Transfers In
General Fund - 250,000 125,000 - 250,000 0.0%
Total Revenues and Other Sources 244,700 250,500 124,915 300 250,800 0.1%
Expenses by Category
Operations and Maintenance 15,518 35,267 31,731 101,963 137,230 289.1%
Total Expenses and Other Financing Uses 15,518 35,267 31,731 101,963 137,230 289.1%
Excess of Revenues Over(Under)Expenses 229,182 215,233 93,184 (101,663) 113,570 0.0%
Net Position,Beginning of Year - 229,182 229,182 - 229,182 0.0%
Net Position,End of Year 229,182 444,415 322,366 (101,663) 342,752 0.0%
Fund Description
The Workers' Compensation Fund was established in Fiscal Year 2014-15 as the City transitions to a self-insured status for Workers'
Compensation liabilities. Departments are charged based on each position allocated on a Full Time Equivalent basis,with a cost assigned to
each position based on job duties and potential for risk.
City of Temecula
Fiscal Year 2015-16
Mid-Year Adiustments
FUND:310 VEHICLES AND EQUIPMENT FUND
2015-16 Year to Date Proposed 2015-16
2014-15 Current Actuals Increase Revised %Increase
Description Actuals Budget 12/31/2015 (Decrease) Budget (Decrease)
Revenues by Source
Licenses,Permits and Service Charges
Charges for Services 197,858 168,833 37,122 - 168,833 0.0%
Use of Money and Property
Investment Interest 7,435 8,400 (119) 1,600 10,000 19.0%
Total Revenues and Other Sources 205,293 177,233 37,003 1,600 178,833 0.9%
Expenses by Category
Operations and Maintenance 191,220 161,120 36,382 161,120 0.0%
Total Expenses and Other Financing Uses 191,220 161,120 36,382 161,120 0.0%
Excess of Revenues Over(Under)Expenses 14,073 16,113 621 1,600 17,713 9.9%
Net Position,Beginning of Year 1,893,610 1,907,683 1,907,683 - 1,907,683 0.0%
Net Position,End of Year 1,907,683 1,923,796 1,908,304 1,600 1,925,396 0.1%
Detail of Fund Balance
Nonspendable:
Vehicles and Equipment 337,043 353,156 371,753 - 353,156 0.0%
Spendable:
Vehicle and Equipment Purchases 1,570,640 1,570,640 1,536,551 1,600 1,572,240 0.0%
1,907,683 1,923,796 1,908,304 1,600 1,925,396 0.1%
Fund Description
The Vehicles and Equipment Fund was established to account for the depreciation of vehicles and capital equipment over their estimated
useful lives,and to accumulate resources for the purchase of future replacement vehicles and equipment. Fund Balance is a combination of
both spendable and non spendable assets.Departments are charged based on their percentage of assigned vehicles that carry a depreciable
value.
City of Temecula
Fiscal Year 2015-16
Mid-Year Adiustments
FUND:320 INFORMATION TECHNOLOGY FUND
2015-16 Year to Date Proposed 2015-16
2014-15 Current Actuals Increase Revised %Increase
Description Actuals Budget 12/31/2015 (Decrease) Budget (Decrease)
Revenues by Source
Licenses,Permits and Service Charges
Charges for Services 2,221,922 2,483,360 480,166 0 2,483,360 0.0%
Use of Money and Property
Investment Interest 3,493 2,500 192 100 2,600 4.0%
Operating Transfers In
General Fund - -
Total Revenues and Other Sources 2,225,415 2,485,860 480,358 100 2,485,960 0.0%
Expenses by Category
Personnel 1,444,807 1,551,351 689,892 - 1,551,351 0.0%
Operations and Maintenance 768,735 934,510 471,382 2,549 937,059 0.3%
Operating Transfer Out-Technology Replacement 1,226,510 - - - -
Total Expenses and Other Financing Uses 3,440,052 2,485,861 1,161,274 2,549 2,488,410 0.1%
Excess of Revenues Over(Under)Expenses (1,214,637) (1) (680,916) (2,449) (2,450) 244853.5%
Net Position,Beginning of Year 1,252,859 38,222 38,222 38,222 0.0%
Net Position,End of Year 38,222 38,221 (642,694) (2,449) 35,772 -6.4%
Fund Description
The Information Technology Fund was established to fund and account for computer and telephone system operating and maintenance
expenses. It is also used to depreciate all related computer and telephone equipment over their useful lives.Fund Balance is a combination of
both spendable and non spendable assets. Departments are charged based on the number of workstations assigned.The Temecula Public
Library facility is charged directly for all IT expenditures and personnel costs related to the facility.
City of Temecula
Fiscal Year 2015-16
Mid-Year Adiustments
FUND:325 TECHNOLOGY REPLACEMENT FUND
2015-16 Year to Date Proposed 2015-16
2014-15 Current Actuals Increase Revised %Increase
Description Actuals Budget 12/31/2015 (Decrease) Budget (Decrease)
Revenues by Source
Licenses,Permits and Service Charges
Charges for Services 291,186 316,330 47,769 316,330 0.0%
Operating Transfer In
Information Technology Fund 1,226,510 - - - 0.0%
Use of Money and Property
Investment Interest 1,350 500 (165) 800 1,300 160.0%
Total Revenues and Other Sources 1,519,046 316,830 47,604 800 317,630 0.3%
Expenses by Category
Operations and Maintenance 291,097 316,830 48,673 - 316,830 0.0%
Total Expenses and Other Financing Uses 291,097 316,830 48,673 - 316,830 0.0%
Excess of Revenues Over(Under)Expenses 1,227,949 - (1,069) 800 800 100.0%
Net Position,Beginning of Year - 1,227,949 1,227,949 - 1,227,949 0.0%
Net Position,End of Year 1,227,949 1,227,949 1,226,880 800 1,228,749 0.1%
Fund Description
The Technology Replacement Fund was established in Fiscal Year 2014-15 in order to accumulate resources for computer and telephone
equipment and software to fund future equipment replacement.Fund Balance is a combination of both spendable and non spendable assets.
Contributions to this fund are made by departments utilizing the assets in an amount equivalent to the estimated cost to replace the item at
the end of its useful life.
City of Temecula
Fiscal Year 2015-16
Mid-Year Adiustments
FUND:330 SUPPORT SERVICES FUND
2015-16 Year to Date Proposed 2015-16
2014-15 Current Actuals Increase Revised %Increase
Description Actuals Budget 12/31/2015 (Decrease) Budget (Decrease)
Revenues by Source
Licenses,Permits and Service Charges
Charges for Services 522,141 521,178 117,146 - 521,178 0.0%
Use of Money and Property
Investment Interest 2,244 2,700 51 300 3,000 11.1%
Total Revenues and Other Sources 524,385 523,878 117,197 300 524,178 0.1%
Expenses by Category
Personnel 324,303 350,760 162,874 350,760 0.0%
Operations and Maintenance 183,471 173,118 61,128 4,315 177,433 2.5%
Total Expenses and Other Financing Uses 507,774 523,878 224,002 4,315 528,193 0.8%
Excess of Revenues Over(Under)Expenses 16,611 - (106,805) (4,015) (4,015) 0.0%
Net Position,Beginning of Year 438,258 454,869 454,869 - 454,869 0.0%
Net Position,End of Year 454,869 454,869 348,064 (4,015) 450,854 -0.9%
Fund Description
The Support Services Fund was established as a cost center for the City's central receptionist,duplicating,printing,and mailing activities. It is
also used to depreciate all related copying and mailing equipment over their useful lives, and to accumulate resources for the purchase of
future equipment. Fund Balance is a combination of both spendable and non spendable assets.Departments are charged based on a count of
copies made in the previous fiscal year.
City of Temecula
Fiscal Year 2015-16
Mid-Year Adiustments
FUND:340 FACILITIES FUND
2015-16 Year to Date Proposed 2015-16
2014-15 Current Actuals Increase Revised %Increase
Description Actuals Budget 12/31/2015 (Decrease) Budget (Decrease)
Revenues by Source
Licenses,Permits and Service Charges
Charges for Services 1,371,131 1,458,348 336,597 - 1,458,348 0.0%
Use of Money and Property
Investment Interest 1,682 700 57 1,800 2,500 257.1%
Total Revenues and Other Sources 1,372,813 1,459,048 336,654 1,800 1,460,848 0.1%
Expenses by Category
Personnel 506,136 529,582 255,688 - 529,582 0.0%
Operations and Maintenance 786,036 937,187 358,142 29,204 966,391 3.1%
Total Expenses and Other Financing Uses 1,292,172 1,466,769 613,830 29,204 1,495,973 2.0%
Excess of Revenues Over(Under)Expenses 80,641 (7,721) (277,176) (27,404) (35,125) 354.9%
Net Position,Beginning of Year 383,811 464,452 464,452 - 464,452 0.0%
Net Position,End of Year 464,452 456,731 187,276 (27,404) 429,327 -6.0%
Fund Description
The Facilities Fund was established to account for the cost of the Civic Center, Former City Hall Facility, City Maintenance Facility, Field
Operations Center, and Civic Center Parking Structure operations and maintenance. Fund Balance is a combination of both spendable and
non spendable assets.Departments are charged based on square footage allotted as well as full time staff equivalents assigned.
1 City of Temecula
Fiscal Year 2015-16
IheHeart ofSouthern California Mid-Year Adjustments
Wine Country
EXHIBIT D
Budget and Fiscal Policies
Fiscal Year 2015-16 Mid-Year Budget Adjustments
1 City of Temecula
Fiscal Year 2015-16
(heHeartofSouchernCalifania Annual Operating Budget
BUDGET AND FISCAL POLICIES
Pages
I. FINANCIAL STRATEGIC PLAN PURPOSE AND ORGANIZATION.......................................... 229
A. Annual Operating Budget (AOB) ...........................................................................................229
B. Balanced Budget....................................................................................................................231
C. Five Year Financial Forecast..................................................................................................231
D. Capital Improvement Program (CIP).....................................................................................232
II. FINANCIAL REPORTING....................................................................................................... 235
A. Annual Reporting...................................................................................................................235
B. Interim Reporting..................................................................................................................235
C. Budget Amendments.............................................................................................................235
D. Extended Annual Reporting ..................................................................................................235
III. FUND BALANCE AND RESERVES......................................................................................... 236
A. Fund Balance Policy...............................................................................................................236
B. Reserve for Economic Uncertainty........................................................................................236
C. Secondary Reserve for Contingencies...................................................................................236
D. Future Capital Project Designations......................................................................................236
E. Other Designations and Reserves .........................................................................................236
F. Fund Balance Components....................................................................................................237
G. Hierarchy of Spending Fund Balance.....................................................................................238
IV. CONTINGENCY PLANNING.................................................................................................. 239
A. One Time Events....................................................................................................................239
B. Ongoing Fiscal Constraints....................................................................................................239
V. STAFFING POLICY................................................................................................................ 240
A. Regular Staffing.....................................................................................................................240
B. Project Staffing......................................................................................................................240
C. Temporary Staffing................................................................................................................241
D. Work Hours ...........................................................................................................................241
E. Overtime Management.........................................................................................................241
F. Independent Contractors......................................................................................................242
G. Productivity...........................................................................................................................242
H. Contracting for Services—Private Sector..............................................................................243
I. Contracting for Services—Government Service Contracts...................................................244
J. Contracting for Services—Regional Approach......................................................................244
K. Classification Plan Transition
L. Comprehensive Annual Leave Payout
Fiscal Year 2015-16 Annual Operating Budget
1 City of Temecula
Fiscal Year 2015-16
(heHeartofSouchernCalifania Annual Operating Budget
BUDGET AND FISCAL POLICIES
Pages
VI. ASSET MANAGEMENT AND REPLACEMENT (AMAR) POLICY............................................ 245
A. AMAR Definition....................................................................................................................245
B. AMAR Process .......................................................................................................................245
C. AMAR Policy..........................................................................................................................246
D. AMAR Funding Strategy........................................................................................................246
E. Replacement Funds...............................................................................................................247
VII. INVESTMENTS..................................................................................................................... 247
A. Introduction...........................................................................................................................247
B. Objectives..............................................................................................................................247
C. Scope.....................................................................................................................................248
D. Investment Authority............................................................................................................249
E. Safekeeping of Securities......................................................................................................250
F. Reporting...............................................................................................................................250
G. Qualified Dealers...................................................................................................................250
H. Authorized Investments........................................................................................................250
I. Ineligible Investments...........................................................................................................253
J. Swapping of Securities ..........................................................................................................253
K. Portfolio Adjustments...........................................................................................................253
L. Policy Review.........................................................................................................................253
M. Ethics and Conflict of Interest...............................................................................................254
VIII. CAPITAL FINANCING AND DEBT MANAGEMENT............................................................... 255
A. Capital Financing...................................................................................................................255
B. Debt Management................................................................................................................256
C. Debt Capacity........................................................................................................................257
D. Independent Disclosure Counsel...........................................................................................257
E. Land-Based Financings..........................................................................................................258
F. Conduit Financings................................................................................................................261
G. Refinancings ..........................................................................................................................261
Fiscal Year 2015-16 Annual Operating Budget
1 City of Temecula
Fiscal Year 2015-16
(heHeartofSouchernania Annual Operating Budget
Calif
BUDGET AND FISCAL POLICIES
Pages
IX. INTERFUND TRANSFERS AND LOANS POLICY.................................................................... 262
A. Establishment of Various Funds............................................................................................262
B. Transfer Between Funds........................................................................................................262
C. Interfund Loans.....................................................................................................................262
X. APPROPRIATIONS LIMITATION .......................................................................................... 262
A. Adopting a Resolution...........................................................................................................262
B. Supporting Documentation Available for Review.................................................................262
C. Calculating Appropriations....................................................................................................263
D. Review of User Fees and Charges .........................................................................................263
E. Support of Legislation or Initiatives ......................................................................................263
F. Voter Approval to Amend Appropriation Limit.....................................................................263
Fiscal Year 2015-16 Annual Operating Budget
1 City of Temecula
Fiscal Year 2015-16
(heHeartofSouchernCalifania Annual Operating Budget
BUDGET AND FISCAL POLICIES
As a part of the budget process, staff reviews the City's Budget and Fiscal Policies to ensure that the
policies are timely and that they provide sufficient guidance for implementation of Council direction.
Staff made the following recommendations as part of the Fiscal Year 2014-15 Annual Operating Budget
process in order to add further clarification and to augment the policy document, as summarized below.
111.B. Reserve for Economic Uncertainty-modified
Eligible uses of these reserve funds were added to the policy, so as to clearly define how and when
these funds may be utilized in the future.
I II.C.Secondary Reserve for Contingencies-new
A secondary level of reserve for the City's General Fund was added, equal to 5% of expenditures, to
serve as an added cushion before utilizing the reserve for economic uncertainty in the event the City
experiences unforeseen economic hardship.
IV. Contingency Planning—new
As the City transitions into a maintenance City and excess Fund Balance is not as plentiful as in prior
years, a contingency plan can serve as a roadmap to follow in the event of significant fiscal decline.
VI.E. Replacement Funds—new
In addition to the existing Vehicles and Equipment Replacement Fund, the Technology Replacement
fund was established, to accumulate the necessary funds to replace the City's technology infrastructure.
Meetings were held with Councilmembers in order to relay these recommendations and to gain
direction, culminating in a discussion of the updated policies at the Budget Workshop. The result is the
following comprehensive list of budget and fiscal policies which were used in the preparation of the
Fiscal Year 2014-15 Annual Operating Budget, and which will be used throughout the fiscal year. As
policies are refined and or reworked, they will be maintained as one document and brought forward to
Council for review as part of the budget preparation, modification, and adoption process.
I. FINANCIAL STRATEGIC PLAN PURPOSE AND ORGANIZATION
A. Annual Operating Budget (AOB)
Through its Annual Operating Budget, the City will link resources with results by:
1. Identifying community needs for essential services that improve quality of life
through strategic planning that:
a. Organize the programs required to provide these essential services;
b. Establish program policies and goals, which define the nature and level of
program services required;
C. Identify activities performed in delivering program services.
2. Proposing goals for improving the delivery of program services that:
a. Identify and appropriate the resources required to perform program
activities and accomplish program goals.
Fiscal Year 2015-16 Annual Operating Budget
1 City of Temecula
Fiscal Year 2015-16
(heHeartofSouchernCalifania Annual Operating Budget
BUDGET AND FISCAL POLICIES
I. FINANCIAL STRATEGIC PLAN PURPOSE AND ORGANIZATION (continued)
b. Set objectives to measure Performance (progress) pertaining to:
• Long term goals that align Council priorities with financial resources;
• Output of program activities;
• Accomplishment of program objectives;
• Expenditure of program appropriations.
3. The AOB process encompasses the development, implementation, and evaluation
of a plan for the provision of services for the upcoming fiscal year. The process
includes political, managerial, planning, communication, and financial dimensions.
The budget incorporates a long-term perspective, establishes linkages to broad
organizational goals, and focuses budget decisions on desired results and
outcomes.The AOB is formalized via the following process:
a. A budget workshop is held with the City Council to receive Council direction
and public comment, prior to budget preparation;
b. Budget team updates policies and procedures for budget preparation,
creates the budget process calendar, and prepares the current budget
schedules for each department to use in preparing the new budget;
C. A budget kickoff workshop is held with the City Manager, Department
Directors, and Department Analysts to discuss the status of the current
fiscal year budget, discuss the Five Year Financial Forecast, review the
upcoming budget process calendar, discuss the impacts of the current
economic conditions at the State and Federal levels, and discuss the
essential principles and elements of the budget process;
d. Individual meetings are held with the budget team and each department to
assist in the budget development process;
e. The City Manager, in collaboration with the budget team, holds meetings
with each department director (and analysts) to discuss their department
budget request;
f. A budget workshop is held with the City Council to receive public comment
and to review the components of the proposed budget, prior to formal
consideration for adoption;
g. City Manager submits the proposed AOB and salary plan to the City Council
at a public meeting for approval.
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I. FINANCIAL STRATEGIC PLAN PURPOSE AND ORGANIZATION (continued)
B. Balanced Budget
The City will maintain a balanced budget over the period of the Financial Strategic Plan.
This means that:
1. Operating revenues must fully cover operating expenditures;
2. Ending fund balance must meet minimum policy levels. For the General Fund, this
level has been established at 20% of operating expenditures for economic
uncertainties and to support the City's credit worthiness, cash flow, and response
to local disasters.
C. Five Year Financial Forecast
The City will prepare a five year financial forecast bi-annually to assist in long range
planning and policy development. The five year forecast provides a tool to evaluate the
ability of the City to fund proposed programs, operating and maintenance costs, capital
expenditures, as well as operating costs related to future capital improvement projects.
1. Revenues are projected using a conservative approach, and are based on
historical trends, stable residential development projections, internal analysis, and
commercial growth that incorporates known development projects. Separate sets
of assumptions are developed for major revenue types such as sales tax property
tax, community development fees, transient occupancy taxes, and investment
income;
2. Departmental expenditure projections are developed using anticipated cost of
living increases for general administrative operating costs. Additional assumptions
are incorporated for major expenditure categories such as public safety to ensure
that commercial and residential growth projections are addressed to main current
service levels. The five year capital improvement program is reviewed with the
annual operating budget, and maintenance costs of each proposed project are
identified and included in the forecast;
3. The five-year forecast indicates whether projected revenue growth will support
anticipated expenditures for current levels of service. However, as the City
continues to grow, it is important to ensure that it can meet increasing demands,
and be in a position to respond to possible changes in economic conditions. The
five-year forecast is a dynamic tool that requires bi-annual update and review of
its underlying assumptions to keep the City in a position of strong fiscal condition.
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I. FINANCIAL STRATEGIC PLAN PURPOSE AND ORGANIZATION (continued)
D. Capital Improvement Program (CIP)
1. CIP Purpose - The purpose of the Capital Improvement Program (CIP) budget
document is to serve as a planning tool, which coordinates the level ranking,
financing, and scheduling of major projects undertaken by the City. All projects
presented in the five-year CIP budget are carefully programmed to ensure the
community's capital improvement needs are met both now and in the future. In
addition, the projects provide additional opportunities and access to the City and
improve the overall quality of life as identified in the Quality of Life Master Plan
(QLM P).
This document is dynamic and, consequently, must be revised annually to address
changing needs, level rankings, and financial conditions. The City's goal in
providing a CIP Budget is to develop a multi-year plan for capital improvement,
update it annually, and follow through with all capital improvements in
accordance with the plan. It also allows staff to budget operating and
maintenance costs into the five year projection in order to determine the total
cost of each project before it is undertaken.
2. CIP Development -This CIP budget document is developed by incorporating input
from City Council and key management team members, based on community
comments and feedback received throughout the year. This team then, through
several workshops, identifies and evaluates community needs in the areas of
roads/streets, bridges, public buildings, parks and recreation facilities, and
redevelopment projects. Each proposed project is reviewed and discussed to
ensure funding, timing, and necessity. A CIP City Council workshop is held to
provide the City Council with an opportunity to review each project in detail, and
to receive public comments concerning the five-year program.
3. CIP Proiects: $30,000 or More - The capital improvements presented in the
budget are the City's major projects, which exceed $30,000 in cost, have
long-term life spans, and are generally non-recurring. These projects include land
and right of way acquisition, design, construction or rehabilitation of public
buildings or facilities, public infrastructure design and construction, park design
and construction, and redevelopment projects.
4. Proiect Manager - Every CIP project will have a project manager who will prepare
the project proposal, ensure that required phases are completed on schedule,
authorize all project expenditures, ensure that all regulations and laws are
observed, and periodically report project status.
5. Proiect Benefit - Projects must identify a benefit and reference a Core Value
(QLMP)goal.
6. CIP Review Committee - In determining the relative merit of a proposed project,
key management team members evaluate projects for feasibility, community
enhancement, infrastructure and historic preservation, and safety.
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I. FINANCIAL STRATEGIC PLAN PURPOSE AND ORGANIZATION (continued)
7. CIP Levels - Projects in the CIP are scheduled in each of five fiscal years based on
community needs, as determined by the City Council and availability of funding.
Level rankings in each major category (Circulation, Infrastructure/Other, Parks and
Recreation, and SARDA/Housing) are assigned in accordance with the following
guidelines:
a. LEVEL I: The project is urgent and must be completed as soon as feasible.
Failure to address the project may impact the health, safety, or welfare of
the community or have a potential significant impact on the financial
well-being of the City. The project must be initiated or financial opportunity
losses may result.
b. LEVEL II: The project is important and addressing it is necessary. The project
impacts safety, law enforcement, health, welfare, economic base, quality of
life, and has been identified as a priority in the Quality of Life Master Plan.
C. LEVEL III:The project will enhance quality of life and will provide a benefit to
the community. Completion of the project will improve the community by
providing cultural, recreational, and/or aesthetic value, or is deemed as a
necessary improvement to a public facility.
d. Future Years Projects: The project will be an improvement to the
community, but does not necessarily need to be completed within a five
year capital improvement program time frame.
8. CIP Administrative Costs -The administrative costs associated with managing CIP
projects are estimated (generally as five to ten percent of estimated construction
costs), and included in each project budget
9. CIP Operations and Maintenance (O & M) - Future operations and maintenance
costs that result from CIP projects are estimated and identified in the CIP project
sheets. These incremental future operating costs are incorporated into the five
year forecast.
10. CIP Phases - The CIP will emphasize project planning, with projects progressing
through at least two and up to ten of the following phases:
a. Designate (Assigned). Appropriates funds based on projects designated for
funding by the Council through adoption of the Financial Strategic Plan.
b. Study. Concept design, site selection, feasibility analysis, schematic design,
environmental determination, property appraisals, scheduling, grant
application, grant approval, specification preparation for equipment
purchases.
C. Environmental Review. Compliance with CEQA, NEPA and other
environmental studies, if necessary.
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I. FINANCIAL STRATEGIC PLAN PURPOSE AND ORGANIZATION (continued)
d. Real Property Acquisitions. Property acquisition for projects, if necessary.
e. Site Preparation. Demolition, hazardous materials abatements, other pre
construction work.
f. Design. Final design, plan and specification preparation and construction
cost estimation.
g. Construction. Construction contracts.
h. Construction Management. Contract project management and inspection,
soils and material tests, other support services during construction.
i. Equipment Acquisitions. Vehicles, heavy machinery, computers, office
furnishings, other equipment items acquired and installed independently
from construction contracts.
11. CIP Appropriation - The City's annual CIP appropriation for study, design,
acquisition and/or construction is based on the projects designated by the Council
through adoption of the Financial Strategic Plan. Adoption of the Financial
Strategic Plan CIP appropriation does not automatically authorize funding for
specific project phases. This authorization generally occurs only after the
preceding project phase has been completed and approved by the Council and
costs for the succeeding phases have been fully developed. If project costs at the
time of bid award are less than the budgeted amount, the balance will be
unappropriated and returned to fund balance or allocated to another project. If
project costs at the time of bid award are greater than budget amounts, five basic
options are available:
a. Eliminate the project;
b. Defer the project for consideration to the next Financial Strategic Plan
period;
C. Rescope or change the phasing of the project to meet the existing budget;
d. Transfer funding from another specified, lower level ranking project.
e. Appropriate additional resources as necessary from fund balance.
12. CIP Budget Carryover - Project accounts, which have been appropriated, will not
lapse until completion of the project phase.
13. Program Obiectives - Project phases will be listed as objectives in the program
narratives of the programs, which manage the projects.
14. General Plan Consistency Review-All projects are evaluated by the City's Planning
Commission to ensure consistency with the provisions of the City of Temecula
General Plan, while considering the City's long-term vision as developed by the
City Council. The proposed Circulation, Infrastructure, and Parks and Recreation
projects are reviewed and approved by the Planning Commission, Public/Traffic
Safety Commission, and the Parks and Recreation Commission.
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II. FINANCIAL REPORTING
A. Annual Reporting
The City will prepare annual financial statements as follows:
1. The City will contract for an annual audit by a qualified independent certified
public accountant (or accounting firm). The City will strive for an unqualified
auditors' opinion.
2. The City will use generally accepted accounting principles in preparing its annual
financial statements, and will strive to meet the requirements of the GFOA's
Award for Excellence in Financial Reporting program.
3. The City will issue audited financial statements within 180 days after year-end.
B. Interim Reporting
The City will prepare and issue timely interim reports on the City's fiscal status to the
Council and staff. This includes: on-line access to the City's financial management
system by City staff, monthly reports to program managers; formal quarterly reports to
the Council and Department Directors; mid-year budget reviews; and interim annual
reports.
C. Budget Amendments
The Council may amend or supplement the budget at any time after its adoption by
majority vote of the Council members. The City Manager has the authority to make
administrative adjustments to the budget as long as those changes will not have a
significant policy impact nor affect budgeted year-end fund balances.
D. Extended Annual Reporting
The City will prepare extended annual reports as required by federal and state
requirements including, but not limited to:
1. State Controller Report
2. Street Reports
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III. FUND BALANCE AND RESERVES
A. Fund Balance Policy
Fund balance represents the accumulation of actual revenues and other financing
sources in excess of actual expenditures and other uses at year-end. In general terms, it
represents the City's accumulated "savings" from year to year, as any fund balance
realized at year-end is added to (or deducted from if expenditures exceeded revenues
for that particular year) the previous year's fund balance. Fund balance is often referred
to as "reserves."
B. Reserve for Economic Uncertainty
The City will maintain a minimum fund balance of at least 20% of operating
expenditures in the General Fund, in order to adequately provide resources in the event
of an unexpected draw on City finances. Eligible uses of these reserve funds include:
• Expenditures due to local disasters/acts of nature
• Loss of major revenue source(s) due to financial hardship or economic
downturn
• State-imposed take of local revenue/mandated payments
• Significant unanticipated expenditures
• Significant payout of Comprehensive Annual Leave for employees leaving City
service
C. Secondary Reserve for Contingencies
In addition to the Reserve for Economic Uncertainty, the City will strive to maintain an
operating reserve within the General Fund in the amount of 5% of General Fund
operating expenditures. Use of these reserve funds shall be limited to:
• Covering annual operating expenditures if revenue falls short of projections,
creating an annual operating deficit.
• Making one-time investments in Capital infrastructure that will create long-term
operational savings to the General Fund, leverage available grant funds, or
provide funding for projects that will create an economic benefit to the City.
D. Future Capital Project Designations
The Council may designate specific fund balance levels for future development of capital
projects that it has determined to be in the best long-term interests of the City.
E. Other Designations and Reserves
In addition to the designations noted above, fund balance levels will be sufficient to
meet funding requirements for projects approved in prior years which are carried
forward into the new year; debt service reserve requirements; reserves for
encumbrances; and other reserves or designations required by contractual obligations,
state law, or generally accepted accounting principles.
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III. FUND BALANCE AND RESERVES (continued)
F. Fund Balance Components
This policy establishes the procedures for reporting unrestricted fund balance in the
General Fund financial statements, as well as a fund balance expenditures hierarchy.
Fund Balance commitments and assignments ensure that there will be adequate
financial resources to protect the City against circumstances such as revenue shortfalls
and unanticipated expenditures. The Policy also authorizes and directs the Director of
Finance to prepare financial reports and categorize fund balance per Governmental
Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and
Governmental Fund Type Definitions.
There are five separate components of fund balance which identify the specific
purposes for which amounts can be spent: (1) Nonexpendable Fund Balance —
inherently nonexpendable; (2) Restricted Fund Balance — externally enforceable
limitations on use; (3) Committed Fund Balance — self-imposed limitations on use; (4)
Assigned Fund Balance — limitation resulting from intended use; (5) Unassigned Fund
Balance—residual net resources.
1. Nonexpendable Fund Balance - Amounts that cannot be spent because they are
either (a) not in spendable form, such as prepaid items or inventories; or (b)
legally required to be maintained intact, such as the principal portion of an
endowment.
2. Restricted Fund Balance - Amounts for a specific purpose that are either (a)
externally imposed by creditors (such as through debt covenants), grantors,
contributors, other governments' regulations; or (b) imposed by law through
constitutional provisions or enabling legislation.
3. Committed Fund Balance - Amounts authorized for specific purposes by a
government's highest level of decision making authority (City Council). These
committed amounts cannot be used for any other purpose unless the City Council
removes or changes the specified use through the same formal action taken to
establish the commitment. City Council action to commit fund balance needs to
occur within the fiscal reporting period however, the amount can be determined
subsequently. The City's committed fund balance includes a reserve for economic
uncertainty. It is City policy to maintain a reserve of 20% of Annual General
Fund appropriations. Amounts are committed to finance any significant
unanticipated revenue shortfalls, negative State budget impacts or impacts from
natural disasters or other catastrophic events.
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III. FUND BALANCE AND RESERVES (continued)
4. Assigned Fund Balance - Amounts that are constrained for specific purposes, but
are neither restricted nor committed. For all governmental funds other than the
General Fund, any remaining amounts not classified as nonexpendable, restricted,
or committed are considered assigned. For the General Fund, this policy delegates
the authority to assign amounts to be used for specific purposes to the Finance
Director in consultation with the City Manager for the purpose of reporting these
amounts in annual financial statements.
5. Unassigned Fund Balance - Residual net resources of the General Fund in excess
of what can be classified in one of the other four categories.
G. Hierarchy of Spending Fund Balance
Restricted fund balance should be spent first when an expenditure is incurred for which
both restricted and unrestricted fund balance is available. When an expenditure is
incurred for purposes where amounts in any of the unrestricted classifications of fund
balance could be used, committed amounts are to be spent first, followed by assigned
amounts and then unassigned amounts.
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IV. CONTINGENCY PLANNING
In response to adverse financial and economic conditions that could negatively impact
the City's fiscal health, a Contingency Plan will provide for a measured response to
potential fiscal challenges, as opposed to reactionary decision-making that could hinder
the long-term financial solvency of the City.
In accordance with Budget Policies 111.13 and III.C, the City will strive to maintain reserves
in the amount of 25% of General Fund operating expenditures. Eligible uses of these
reserve funds are outlined in the aforementioned policy; however this Contingency Plan
will address the hierarchy of utilizing reserve funds, in the event the City experiences
significant or sudden fiscal constraints.
The type of fiscal challenge will dictate the appropriate budgetary measure to
implement in order to ensure solvency. If the fiscal constraint cannot be absorbed by
annual budgetary savings, the following hierarchy shall be followed:
A. One Time Events
In the event the City is faced with a non-recurring fiscal constraint, such as a State
mandated payment or a natural disaster, the use of reserve funds is an appropriate
mitigation. The Secondary Reserve for Contingencies shall be utilized first, and fully
exhausted prior to utilizing the Economic Uncertainty Reserve.
B. Ongoing Fiscal Constraints
In the event the City experiences the loss of a major revenue source outside of the City's
control (ie. acts of legislation, corporate decisions and/or economic downturn), the City
will need to adjust its operations in order to maintain a balanced budget.
Circumstances may arise when the City is unable to react quick enough to offset a
sudden loss in revenue, and will be required to utilize reserves to supplant the current
Operating Budget. The Secondary Reserve for Contingencies shall be utilized first, and
fully exhausted prior to utilizing the Economic Uncertainty Reserve. Continued use of
reserve funds shall not exceed two budget cycles, to allow adequate time for the
implementation of operational changes, while limiting the ongoing dependency on
reserves.
Implementation of Contingency Plan actions requires the majority approval of the City
Council.
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V. STAFFING POLICY
A. Regular Staffing
1. The budget will fully appropriate the resources needed for authorized regular
staffing.
2. Regular full-time benefitted employees will represent the core work force and the
preferred means of staffing ongoing, year-round program activities and services.
The City will strive to provide competitive compensation and benefit schedules for
its authorized regular work force. Each regular employee will:
a. Fill an authorized regular position;
b. Receive salary and benefits consistent with labor agreements or other City
Council approved compensation plans.
3. To manage the growth of the regular work force and overall staffing costs, the City
will follow these procedures:
a. The Council will authorize all regular positions.
b. The Human Resources Department will coordinate and approve the hiring of
all regular employees.
C. Supplement core staff with a balanced workforce consisting of part-time,
contract, and independent contractors.
d. All requests for additional regular positions will include evaluations of:
• The necessity, term and expected results of the proposed activity;
• Staffing and material costs including salary, benefits, equipment,
uniforms, clerical support and facilities;
• The ability of private industry to provide the proposed service;
• Additional revenues or cost savings,which may be realized.
e. Periodically, and before any request for additional regular positions, existing
programs will be re-evaluated to determine if services can be provided with
existing regular employees.
f. The City will make every effort to conduct an internal recruitment to fill
regular positions. The City will evaluate the advantages and disadvantages
of conducting an internal recruitment versus an external recruitment on a
case-by-case basis.
B. Project Staffing
1. The hiring of project employees will not be used as an incremental method for
expanding the City's regular work force.
2. Project employees include all employees other than regular employees,
temporary staffing, elected officials and volunteers. Project employees will
generally augment regular City staffing as extra-help employees, seasonal
employees, contract employees, interns and work-study assistants.
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V. STAFFING POLICY (continued)
3. The City Manager and Department Directors will encourage the use of project
employees to meet peak workload requirements, fill interim vacancies, and
accomplish tasks where less than full-time, year-round staffing is required.
Under this guideline, project employees will be hired for up to one year at a time
in conjunction with the annual operating budget on an at-will basis. Moreover,
project employee hours will generally not exceed 50% of a regular, full-time
position (1,000 hours annually). There may be limited circumstances where the
use of project employees on an ongoing basis in excess of this target may be
appropriate due to unique programming or staffing requirements. However, any
such exceptions must be approved by the City Manager based on the review and
recommendation of the Human Resources Department.
C. Temporary Staffing
1. Temporary Staffing agencies can be contacted only in the case of a short-term
assignment such as sick leave, disability leave, maternity leave, etc.
2. The City will pay the Temporary Staffing Agency a fair base rate for the employee
with a negotiated markup while the temporary employee is providing work for the
City.
D. Work Hours
1. Regular employee, project employee, and temporary employee work hours will be
based on the needs of the City and the position.
2. Employee work hours may be flexed in an effort to minimize overtime.
E. Overtime Management
1. Overtime should be used only when necessary and when other alternatives are
not feasible or cost effective.
2. All overtime must be pre-authorized by a Department Director or delegated in
accordance with existing policy.
3. Departmental operating budgets should reflect anticipated annual overtime costs
and departments will regularly monitor overtime use and expenditures.
4. When considering the addition of regular, project, or temporary staffing, the use
of overtime as an alternative will be considered. The department will take into
account:
a. The duration that additional staff resources may be needed;
b. The cost of overtime versus the cost of additional staff;
C. The skills and abilities of current staff,
d. Training costs associated with hiring additional staff;
e. The impact of overtime on existing staff;
f. The impact on quality of services.
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V. STAFFING POLICY (continued)
F. Independent Contractors
Independent contractors are not City employees.They may be used in two situations:
1. Short-term, peak workload assignments to be accomplished using personnel
contracted through an outside employment agency (OEA). In this situation, it is
anticipated that City staff will closely monitor the work of OEA employees and
minimal training will be required. However, they will always be considered the
employees of the OEA and not the City. All placements through an OEA will be
coordinated through the Human Resources Department and subject to the
approval of the Human Resources Department.
2. Construction of public works projects and delivery of operating, maintenance or
specialized professional services not routinely performed by City employees. Such
services will be provided without close supervision by City staff, and the required
methods, skills and equipment will generally be determined and provided by the
contractor. Contract awards will be guided by the City's purchasing policies and
procedures.
G. Productivity
The City will repeatedly monitor and review the City's methods of operation to ensure
that services continue to be delivered in the most cost-effective manner possible. This
review process encompasses a wide range of productivity issues, including:
1. Analyzing systems and procedures to identify and remove unnecessary review
requirements.
2. Evaluating the ability of new technologies and related capital investments to
improve productivity.
3. Developing the skills and abilities of all City employees.
4. Developing and implementing appropriate methods of recognizing and rewarding
exceptional employee performance.
5. Evaluating the ability of the private sector to perform the same level of service at
a lower cost.
6. Periodic formal reviews of operations on a systematic, ongoing basis.
7. Maintaining a decentralized approach in managing the City's support service
functions. Although some level of centralization is necessary for review and
control purposes, decentralization supports productivity by:
a. Encouraging accountability by delegating responsibility to the lowest
possible level;
b. Stimulating creativity, innovation and individual initiative;
C. Reducing the administrative costs of operation by eliminating unnecessary
review procedures;
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V. STAFFING POLICY (continued)
d. Improving the ability of the organization to respond to changing needs, and
identify and implement cost-saving programs;
e. Assigning responsibility for effective operations and citizen responsiveness
to the department.
H. Contracting for Services— Private Sector
1. General Policy Guidelines:
a. Contracting with the private sector for the delivery of services may provide
the City with a significant opportunity for cost containment and productivity
enhancements. As such, the City is committed to using private sector
resources in delivering municipal services as a key element in our continuing
efforts to provide cost-effective programs.
b. Private sector contracting approaches under this policy include construction
projects, professional services, outside employment agencies and ongoing
operating and maintenance services.
C. In evaluating the costs of private sector contracts compared with in-house
performance of the service, indirect, direct, and contract administration
costs of the City will be identified and considered.
d. Whenever private sector providers are available and can meet established
service levels, they will be seriously considered as viable service delivery
alternatives using the evaluation criteria outlined below.
e. For programs and activities currently provided by City employees,
conversions to contract services will generally be made through attrition,
reassignment or absorption by the contractor.
2. Evaluation Criteria - Within the general policy guidelines stated above, the cost
effectiveness of contract services in meeting established service levels will be
determined on a case-by-case basis using the following criteria:
a. Is a sufficient private sector market available to competitively deliver this
service and assure a reasonable range of alternative service providers?
b. Can the contract be effectively and efficiently administered?
C. What are the consequences if the contractor fails to perform, and can the
contract reasonably be written to compensate the City for any such
damages?
d. Can a private sector contractor better respond to expansions, contractions
or special requirements of the service?
e. Can the work scope be sufficiently defined to ensure that competing
proposals can be fairly and fully evaluated, as well as the contractor's
performance after bid award?
f. Does the use of contract services provide us with an opportunity to redefine
service levels?
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V. STAFFING POLICY (continued)
g. Will the contract limit our ability to deliver emergency or other high priority
services?
h. Overall, can the City successfully delegate the performance of the service
but still retain accountability and responsibility for its delivery?
I. Contracting for Services—Government Service Contracts
1. General Policy Guidelines:
a. Contracting with other government entities for the delivery of services such
as police and fire provides the City with significant opportunities for cost
containment and productivity enhancements. The City utilizes government
service contracts to deliver municipal services as a key element in the City's
continuing efforts to provide cost-effective programs.
b. Police Contract Services—The City contracts with Riverside County Sheriff's
Department for police services. Under this contract the City maintains a
ratio of one (1) uniformed police officer for every one thousand (1000)
residents. The City will ensure that contracted staffing levels are
compatible with the City population and needs. Contracting with the County
facilitates an efficient, effective and affordable model of policing for the
community. The police contract allows the city to partner with the County
to leverage resources to reduce costs for supervision, administration,
training, clerical support,vehicles and equipment.
C. Fire Contract Services - The City contracts with the Riverside County Fire
Department for all fire services. Contracting with the County facilitates an
efficient, effective and affordable model of fire protection, disaster
preparedness, fire prevention, and emergency operation services for the
community. The fire contract allows the City to partner with the County to
leverage resources to reduce costs for supervision, administration, training,
clerical support,vehicles and equipment.
J. Contracting for Services— Regional Approach
1. A regional approach to public services leverages economies of scale to improve
outcomes and services to the citizens. Therefore, prior to entering into private or
government service contracts, the City will require the completion of a systematic
assessment to determine whether a regional approach to providing services is
necessary.
a. Animal Control Services - The City contracts with Animal Friends of the
Valleys for animal control services and the County of Riverside (via the
Southwest Community Financing Authority) for animal sheltering services.
Contracting with multi-agencies for these services demonstrates a regional
approach of leveraging resources to provide efficient services (at a reduced
cost).
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V. STAFFING POLICY (continued)
K. Classification Plan Transition
1. On September 8, 2015, the Temecula City Council adopted a Side Letter to the 2013
Memorandum of Understanding between the City of Temecula and the General
Employees of the City of Temecula, represented by Teamsters Local 911. The Side
Letter outlined the implementation of the 2014 Classification Structure adopted by the
City Council on March 25, 2014.
b. Effective July 1, 2015, the City will make all good faith attempts to fill all
vacancies following the Reclassification Study/Finalized Reclassification
Study Recommendations instead of a competitive process until all said
recommendations are implemented.
C. Employees filling vacancies and all newly created positions shall use the
2014 Classification Structure and Salary Schedule B.
d. In the event a department does not have adequate salary savings to offset
the cost associated with the implementation of the 2014 Classification
Structure and Salary Schedule B for said vacancy or newly created position,
the City Manager is authorized to transfer an amount equal to the funding
shortfall from the General Fund Non-Departmental Account No.
001.199.999.5354 — Classification Plan Transition to the affected
department.
L. Comprehensive Annual Leave Time Payout
1. Upon an employee's voluntary separation from City service, the employee shall
have the option to defer their official separation date to that which corresponds to the
exhaustion of the employee's Comprehensive Annual Leave (CAL) balance.
2. The separated employee's vacant position will be evaluated by the Department
Director, and upon City Manager approval, the Department Director may fill the vacant
position. In the event the department does not have adequate savings to offset the
cost to fill the vacancy, the City Manager is authorized to transfer an amount equal to
the funding shortfall from the General Fund Non-Departmental Account No.
001.199.999.5353—Separation CAL Payout to the affected department.
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VI. ASSET MANAGEMENT AND REPLACEMENT (AMAR) POLICY
A. AMAR Definition
Asset Management and Replacement is the practice of strategically managing the life
cycle of the City's capital infrastructure to achieve the greatest return on every tax
dollar invested. The capital infrastructure's life-cycle includes how the asset is planned,
designed, constructed, operated, maintained, replaced, and disposed. Capital
infrastructure includes streets, roads, public facilities, parks and trails, and drainage
facilities, as follows:
1. Streets and Roads - Assets related to the provision of transportation (e.g.
pedestrian, bicycles, commercial vehicles, private vehicles, and public vehicles.)
2. Public Facilities - Building and land assets used for a diverse range of services
including community services, recreation, accommodation, and municipal
administration.
3. Parks and Trails - Assets which provide opportunities for organized and informal
recreation activities (e.g. sports, exercise), provide aesthetic and cultural value to
the community, and provide public spaces for social interaction.
4. Drainage Facilities - Assets which provide a measure of flooding protection to the
community from storm water runoff and those assets which improve the water
quality of storm water runoff going into main drains and waterways.
B. AMAR Process
As assets age, their performance (service provided) will deteriorate. Therefore, a
process must be applied to determine when the ability of an asset to meet service
standards deteriorates to an unacceptable level. This means considering all
management options and strategies as part of the asset lifecycle, from planning to
disposal.The objective of managing the assets in this manner is to look at long-term cost
impacts when making asset management decisions. An effective process will be based
on the following sequence:
AMAR AMAR AMAR
Policy Plan Operational
Plans
The AMAR Policy provides general direction and guidance for the AMAR Plan.The AMAR
Plan provides more detailed direction and guidance for all major asset classes (Streets
and Roads, Public Facilities, Parks and Trails, and Drainage Facilities). The AMAR
Operational Plans cater for the delivery of specific asset management.
The AMAR Plan is based on applicable management studies, best practices, and analysis
and should be updated every five years. The actual replacement of assets via the AMAR
Operational Plans is dependent on staff analysis and recommendation after a review of
any intervening variables such as variations in service delivery demands, force majeure,
and programming.
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VI. ASSET MANAGEMENT AND REPLACEMENT (AMAR) POLICY
C. AMAR Policy
The purpose of the Asset Management and Replacement Policy (AMAR Policy) is to
demonstrate the City's commitment to the responsible management of the City's capital
infrastructure.
The AMAR Policy ensures adequate provisions are made for the long-term replacement
of the City's capital infrastructure by:
1. Incorporating appropriate asset management best practices to ensure that the
City delivers the highest appropriate level of service through its assets to:
a. Ensure service delivery needs form the basis of asset management;
b. Incorporate a life-cycle approach to asset management.
2. Applying transparent and responsible financial management of City assets that:
a. Integrate asset management with budgetary planning;
b. Provide for present needs while protecting resources for future generations.
3. Meeting or surpassing legislative requirements for asset management.
4. Ensuring resources and operational capabilities are identified and responsibility
for asset management is allocated.
D. AMAR Funding Strategy
1. AMAR Fund Policy:
a. The funding strategy will be based on the following:
• An evaluation of available funds in the General Fund, Special Reserve
Funds, and the Internal Service Funds;
• A comparison of available funds against the requirements of AMAR
Plan (based on applicable management studies, best practices, and
analysis);
• Establishment of a separate AMAR Fund and Policy (e.g. designation,
reservation)that best meets the needs of the City.
b. When established, the drafting of the actual AMAR Fund Policy will be
dependent on Council guidance and direction, and based on the analysis of
the completed management studies.
2. The purpose of the Asset Management Fund is to:
a. Accumulate earnings to provide a long-term funding source for
replacement/rehabilitation of City infrastructure while preserving the
principal balance of the Fund;
b. Provide financial reserves to respond to natural disasters and other
emergencies;
C. Provide a source for internal loans and liquidity;
d. Serve as collateral for City debt issues;
e. Asset Management Fund assets may not be used for any purpose without
approval of the City Council.
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E. Replacement Funds
1. Fund 310 Vehicles and Equipment Fund has been established as an Internal
Service Fund, for the purpose of accumulating the funds necessary to replace the
City's fleet and major equipment. Annually, each department owning an eligible
vehicle or piece of large equipment contributes an amount equivalent to the
estimated cost to replace the item at the end of its useful life, as summarized in
the Vehicle/Equipment Replacement Schedule. Eligible assets funded through
the Vehicle/Equipment Replacement Schedule include vehicles and large
equipment items that have a useful life longer than three years and cost in excess
of$10,000.
2. Fund 325 — Technology Replacement Fund has been established as an Internal
Service Fund, for the purpose of accumulating the funds necessary to replace the
City's technology infrastructure (hardware and software). Annually, each
department owning an eligible technology-related asset contributes an amount
equivalent to the estimated cost to replace the item at the end of its useful life, as
summarized in the Technology Replacement Schedule. Eligible assets funded
through the Technology Replacement Schedule include those technology-related
assets that have a useful life longer than three years and cost in excess of$3,000.
VII. INVESTMENTS
A. Introduction
The intent of this Investment Policy is to establish the limits within which the City's
Investment Program will be conducted. Investment goals and objectives are defined.
Authorized investments and reporting requirements are identified. The monies
entrusted to the City Treasurer will be referred to as the "Fund" throughout the
remainder of this document.
B. Objectives
The investment policies and practices of the City of Temecula are based upon State law
and prudent money management.The primary goals of these policies include:
1. To protect the principal monies entrusted to this office. Safety of principal is the
foremost objective of the City of Temecula. Each investment transaction will
seek to ensure that capital losses are avoided, whether from securities default,
broker dealer default, or erosion of market value. The City will seek to preserve
principal by mitigating the two types of risk(credit risk and market risk).
a. Credit Risk - Defined as the risk of loss due to failure of the issuer of a
security, will be mitigated by investing only with issuers whose financial
strength and reputation can be verified to be the highest as rated by
nationally known rating agencies, and by diversifying the investment
portfolio so that the failure of any one issuer would not unduly harm the
City's cash flow.
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VII. INVESTMENTS (continued)
b. Market Risk -The risk of market value fluctuations due to overall changes in
the general level of interest rates, will be mitigated by (a) structuring the
portfolio so that securities mature earlier than or concurrent with the
timing of major cash outflows, thus eliminating the need to sell securities
prior to their maturity; (b) prohibiting the use of leverage and margin
accounts; and (c) prohibiting the taking of short positions — that is, selling
securities which the City does not own. It is explicitly recognized herein,
however, that in a diversified portfolio, occasional measured losses are
inevitable, and must be considered within the context of the overall
investment return.
2. To provide sufficient liquidity to meet normal operating and unexpected
expenditures. The portfolio will be structured with sufficient liquidity to allow the
City to meet expected cash requirements.This will be accomplished by structuring
the portfolio so that securities mature concurrent with cash needs to meet
anticipated demands. Since all possible cash demands cannot be anticipated, the
portfolio will maintain a liquidity buffer and invest primarily in securities with
active secondary and resale markets.
3. To ensure compliance with all Federal, State, and Local laws governing the
investment of monies under the control of the City Treasurer. The legal basis for
the City's investment activities is the City of Temecula Municipal Code, Chapter
3.04, Revenue and Finance, Fiscal Provisions Generally and Government Code
Sections 5922, 16429.1, 53600 to 53609, and 53630 to 53686, which include
parameters for authorized investments, report of investments and investment
authority.
4. To generate a maximum amount of investment income within the parameters of
prudent risk management and consistent with the above policies. The City's
investment portfolio will be designed to attain a market-average rate of return
through economic cycles. The market-average rate of return is defined as the
average return on three-month U.S. Treasury bills. Whenever possible, and
consistent with risk limitations and prudent investment principles, the Treasurer
will seek to augment returns above the market average rate of return.
The policy will also address risk management because it is such an integral part of
the investment policy. To concentrate only on maximizing return would be
dangerous. Therefore, policy issues will be directed to: 1) limiting the Fund's
exposure to each issue and issuer of debt, and 2) determining a minimum credit
requirement that firms must have in order to hold City money.
C. Scope
This investment policy applies to all funds under the control of the City Treasurer,
including but not limited to the general fund, special revenue funds, debt service funds,
capital improvement funds, trust funds and bond proceeds in the custody of the
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VII. INVESTMENTS (continued)
Treasurer and any other funds under his/her control. California Government Code
Section 53601(1) permits money from bond proceeds, obligations under a lease,
installment sales or other agreements to be invested in any security that meets the
statutory provisions governing the issuance of the bond or other agreements made by
the issuing agency. Furthermore, California Government Code Section 5922(d) provides
that notwithstanding any other provision of law, proceeds of bonds and any moneys set
aside and pledged to secure payment of the bonds or certain other contracts specified
in Section 5922, may be invested in securities or obligations described in the ordinance,
resolution, indenture, agreement, or other instrument providing for the issuance of the
bonds or the contract.
D. Investment Authority
The City of Temecula Municipal Code delegates to the City Treasurer the authority to
invest and reinvest moneys of the city, to sell or exchange securities, and to deposit
them and provide for their safekeeping. The City Treasurer is responsible for daily
management of the investment program, including:
1. Establishing procedures for operation consistent with the investment policy;
2. Approving daily investment transactions;
3. Developing projections of the City's cash requirements for operating needs;
4. Reviewing the liquidity position of the investment portfolio;
5. Ensuring that the City's cash position is consistent with operating requirements;
6. Preparing appropriate investment reports;
7. Developing, implementing and monitoring controls over investments;
8. Developing record keeping for investment transactions.
The City Treasurer may delegate investment authority to qualified and competent
officials and City employees such as the Revenue Manager.
All persons authorized to make investment decisions on behalf of the City are trustees
of the public funds and therefore fiduciaries subject to the following prudent investor
standard as defined in California Government Code Section 53600.3:
When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing
public funds, a trustee will act with care, skill, prudence, and diligence under the
circumstances then prevailing, including, but not limited to, the general economic
conditions and the anticipated needs of the agency, that a prudent person acting in a
like capacity and familiarity with those matters would use in the conduct of funds of a
like character and with like aims, to safeguard the principal and maintain the liquidity
needs of the agency. Within the limitations of this section and considering individual
investments as part of an overall strategy, investments may be acquired as authorized
by law.
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VII. INVESTMENTS (continued)
E. Safekeeping of Securities
To protect against potential losses by collapse of individual securities dealers, all
securities owned by the City, including collateral on repurchase agreements, will be held
in safekeeping by a third party bank trust department, acting as agent for the City under
the terms of a custody agreement executed by the bank and by the City. All securities
will be received and delivered using standard delivery versus payment procedures (i.e.,
the City's safekeeping agent will only release payment for a security after the security
has been properly delivered). This section is intended to comply with Government Code
Sections 53601 and 53608.
F. Reporting
The City Treasurer will render a monthly report to the City Manager and City Council
showing the type of investment, issuing institution, selling institution, date of maturity,
par and dollar amount of deposit, current market value for all securities, return on the
City's investment portfolio expressed as an annual percentage rate, yield to maturity,
cash flow information demonstrating that the City can meet its upcoming financial
obligations, and such data as may be required by the City Council. The report will also
state its relationship to this statement of investment policy, as directed under the Code.
The Treasurer will at least annually submit a recommended updated Investment Policy
to be reviewed and approved by the City Council. The City's investment reporting policy
meets or exceeds the requirements of Section 53646 of the California Government
Code.
G. Qualified Dealers
The City will transact investments only with banks, savings and loans, state-licensed
investment security broker-dealers, the State of California Local Agency Investment
Fund, or brokerage firms designated as primary government dealers by, and regularly
reporting to, the New York Federal Reserve Bank. Investment staff will investigate
dealers who wish to do business with the City in order to determine if they are
adequately capitalized, market securities appropriate to the City's needs, and are
recommended by managers of portfolios similar to the City's. The City's Broker/Dealer
Questionnaire will be used in this investigation.
The City will, at least annually, send a copy of the current investment policy to all
dealers approved to do business with the City. Confirmation of receipt of this policy will
be considered as evidence that the dealer understands the City's investment policies,
and intends to show the City only appropriate investments.
H. Authorized Investments
Investments will be made in the context of the "prudent investor" rule, which states:
Investments will be made with judgment and care,
under circumstances then prevailing, which persons of
prudence, discretion, and intelligence exercise in the
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VII. INVESTMENTS (continued)
management of their own affairs, not for speculation,
but for investment, considering the probable safety of
their capital as well as the probable income to be
derived.
The City is further governed by the California Government Code, Sections 5922,
16429.1, and 53600 et seq. Within the context of these limitations, the following
investments are authorized, as further limited herein:
1. United States Treasury Bills, Bonds, and Notes, or those for which the full faith
and credit of the United States are pledged for payment of principal and interest.
There is no limitation as to the percentage of the portfolio that can be invested in
this category. Maturity is not to exceed the projected dates of the City's cash
needs or five years,whichever is less.
2. Obligations issued by the Federal Farm Credit Bank System (FFCB), the Federal
Home Loan Bank Board (FHLB), the Federal Home Loan Mortgage Corporation
(FHLMC), the Federal National Mortgage Association (FNMA), and other United
States agency obligations with maturities of five years or less. Although there is no
percentage limitation on the dollar amount that can be invested in these issues,
the "prudent investor" rule will apply for a single agency name. Maturity is not to
exceed the projected dates of the City's cash needs or five years, whichever is
less.
3. Bills of exchange or time drafts drawn on and accepted by a commercial bank,
otherwise known as banker's acceptances. Banker's acceptances purchased may
not exceed 180 days to maturity or 40% of the market value of the portfolio. No
more than 10% of the market value of the portfolio may be invested in banker's
acceptances issued by any one bank.
4. Commercial paper ranking of the highest letter and number rating by a nationally
recognized statistical rating organization (NRSRO), and issued by a domestic
corporation having assets in excess of$500,000,000 and having an "A-1" or better
rating on its long-term debentures as provided by a NRSRO. Purchases of eligible
commercial paper may not exceed 15% of the market value of the portfolio. No
more than 10% of the market value of the portfolio may be invested in
commercial paper issued by any one corporation. The City may invest in no more
than 10% of a single corporation. The City may invest in no more than 10% of a
single corporation's commercial paper. Maturity is not to exceed 180 days.
5. Negotiable certificates of deposit issued by nationally or state-chartered banks or
state or federal savings and loan associations. Negotiable certificates of deposit
(NCDs) differ from other certificates of deposit by their deposit liquidity. They are
issued against funds deposited for specified periods of time and earn specified or
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VII. INVESTMENTS (continued)
variable rates of interest. NCDs are traded actively in secondary markets. When
feasible, an independent trading service will be used as part of the evaluation
process. Issuers must be rated "B" or better by Thomson Bank Watch or
equivalent rating service, or rated A-1 for deposits by Standard & Poors, or P-1 for
deposits by Moodys or comparably rated by a national rating agency.
Transactions in NCDs will not collectively exceed 30% of the total portfolio in
effect immediately after any such investment is made.
6. Repurchase Agreements. The City may invest in repurchase agreements with
banks and dealers with which the City has entered into a master repurchase
agreement which specifies terms and conditions of repurchase agreements.
Transactions will be limited to the primary dealers and the top banking
institutions according to the rating agency based on liquidity, profitability, and
financial strength. The maturity of repurchase agreements will not exceed thirty
days. The market value of securities used as collateral for repurchase agreements
will be monitored daily by the investment staff and will not be allowed to fall
below 102% of the value of the repurchase agreement plus the value of collateral
in excess of the value of the repurchase agreement. In order to conform with
provisions of the Federal Bankruptcy Code which provide for the liquidation of
securities held as collateral for repurchase agreements, the only securities
acceptable as collateral will be certificates of deposit, eligible bankers'
acceptances, or securities that are direct obligations of, or that are fully
guaranteed as to principal and interest by, the United States or any agency of the
United States. No more than 50% of the portfolio may be invested in repurchase
agreements, and a "perfected security interest" will always be maintained in the
securities subject to a repurchase agreement.
7. Local Agency Investment Fund. The City may invest in the Local Agency
Investment Fund (LAIF) established by the State Treasurer for the benefit of local
agencies up to the maximum permitted by State law.
8. Time Deposits. As to the deposits of non-surplus funds, the City may invest in
non-negotiable time deposits collateralized in accordance with the California
Government Code (including, but not limited to, entering into a contract with the
depository institution pursuant to California Government Code Section 53649) in
those banks and savings and loan associations that meet the requirements for
investment in negotiable certificates of deposit. Since time deposits are not liquid,
no more than 15% of the portfolio may be invested in this category. The
depository institution should have been in existence for at least five years. The
City may waive the first $100,000 of collateral security for such deposits if the
institution is insured pursuant to federal law.
In order to secure the uninsured portions of such deposits, an institution will
maintain at least 10% in excess of the total amount deposited. Real estate
mortgages may not be accepted as collateral.The maximum term for deposits will
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VII. INVESTMENTS (continued)
be one year. In general, the depository institution must have a minimum 6% net
worth to assets ratio or the minimum ratio established by the Comptroller of the
Currency. The depository institution's operation must have been profitable during
their last reporting period.
9. Money Market Funds. The City may invest in money market funds that invest
solely in U.S. Treasuries, obligations of the U.S. Treasury, and repurchase
agreements relating to such treasury obligations. To be eligible, the money
market fund must have attained the highest ranking available as evaluated by a
nationally recognized rating service and retained an investment advisor with not
less than five years' experience and that is registered with the SEC, and which
advisor has assets under management in excess of$500 million.
Except as otherwise noted, this list of authorized investments is intended to apply
to the investment of all operating and surplus funds. The investment of bond
proceeds will be governed by the permitted investments as specified in the official
statement for each bond issue.
I. Ineligible Investments
Investments not described herein, including, but not limited to, reverse repurchase
agreements, mutual funds (other than money market funds), zero coupon bonds,
inverse floaters, mortgage-derived securities, common stocks and corporate notes and
bonds are prohibited from use in the City's investment portfolio.
J. Swapping of Securities
A swap is the movement from one security to another and may be done for a variety of
reasons, such as to increase yield, lengthen or shorten maturities, to take a profit, or to
increase investment quality. The purchase transaction and the sale transaction must
each be recorded separately and any losses or gains on the sale must be recorded.
K. Portfolio Adjustments
Should an investment percentage-of-portfolio limitation be exceeded due to an incident
such as fluctuation in portfolio size, the affected securities may be held to maturity to
avoid losses. When no loss is indicated, the Treasurer will consider reconstructing the
portfolio basing his or her decision, in part, on the expected length of time the portfolio
will be unbalanced.
L. Policy Review
This investment policy will be reviewed at least annually to ensure its consistency with
the overall objectives of preservation of principal, liquidity, and return, and its relevance
to current law and financial and economic trends. The City Council will be responsible
for maintaining guidance over this investment policy to ensure that the City can adapt
readily to changing market conditions, and will approve any modification to the
investment policy prior to implementation.
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VII. INVESTMENTS (continued)
M. Ethics and Conflict of Interest
Officers and employees involved in the investment process will refrain from personal
business activity that conflicts with the proper execution of the investment program or
impairs their ability to make impartial investment decisions.
In addition, no funds will be invested in negotiable certificates of deposit issued by, or
non-negotiable time deposits under contract with a State or Federal credit union if a
member of the City Council or any person with investment decision making authority in
the administrative office, manager's office, budget office, auditor-controller's office, or
treasurer's office of the City also serves on the board of directors, or any committee
appointed by the board of directors, or the credit committee or the supervisory
committee of the State or Federal credit union issuing the negotiable certificates of
deposit or in which the non-negotiable time deposit is proposed to be deposited.
Additionally, officers and staff involved in the investment of public funds are required to
annually file a Fair Political Practices Commission Statement of Economic Interest form.
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VIII. CAPITAL FINANCING AND DEBT MANAGEMENT
A. Capital Financing
1. The City will consider the use of debt financing only for one-time capital
improvement projects and only under the following circumstances:
a. When the project's useful life will exceed the term of the financing;
b. When project revenues or specific resources will be sufficient to service the
long-term debt.
2. Debt financing will not be considered appropriate for any recurring purpose such
as current operating and maintenance expenditures. The issuance of short-term
instruments such as revenue, tax or bond anticipation notes is excluded from this
limitation. (See Investment Policy)
3. Capital improvements will be financed primarily through user fees, service
charges, assessments, special taxes or developer agreements when benefits can
be specifically attributed to users of the facility. Accordingly, development impact
fees should be created and implemented at levels sufficient to ensure that new
development pays its fair share of the cost of constructing necessary community
facilities.
4. Transportation related impact fees are a major funding source in financing
transportation system improvements. However, revenues from these fees are
subject to significant fluctuation based on the rate of new development.
Accordingly, the following guidelines will be followed in designing and building
projects funded with transportation impact fees:
a. The availability of transportation impact fees in funding a specific project
will be analyzed on a case-by-case basis as plans and specification or
contract awards are submitted for City Manager or Council approval.
b. If adequate funds are not available at that time, the Council will make one
of two determinations:
• Defer the project until funds are available;
• Based on the high-priority of the project, advance funds from the
General Fund, which will be reimbursed as soon as funds become
available. Repayment of General Fund advances will be the first use of
transportation impact fee funds when they become available.
5. The City will use the following criteria to evaluate pay-as-you-go versus long-term
financing in funding capital improvements:
a. Factors Favoring Pay-As-You-Go Financing:
• Current revenues and adequate fund balances are available or project
phasing can be accomplished;
• Existing debt levels adversely affect the City's credit rating;
• Market conditions are unstable or present difficulties in marketing.
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b. Factors Favoring Long Term Financing:
• Revenues available for debt service are deemed sufficient and reliable
so that long-term financings can be marketed with investment grade
credit ratings;
• The project securing the financing is of the type, which will support an
investment grade credit rating;
• Market conditions present favorable interest rates and demand for
City financings;
• A project is mandated by state or federal requirements, and resources
are insufficient or unavailable;
• The project is immediately required to meet or relieve capacity needs
and current resources are insufficient or unavailable.
B. Debt Management
1. The City will not obligate the General Fund to secure long-term financings except
when marketability can be significantly enhanced.
2. An internal feasibility analysis will be prepared for each long-term financing which
analyzes the impact on current and future budgets for debt service and
operations. This analysis will also address the reliability of revenues to support
debt service.
3. The City will generally conduct financings on a competitive basis. However,
negotiated financings may be used due to market volatility or the use of an
unusual or complex financing or security structure.
4. The City will seek an investment grade rating (Baa/BBB or greater) on any direct
debt and will seek credit enhancements such as letters of credit or insurance
when necessary for marketing purposes, availability and cost-effectiveness.
5. The City will monitor all forms of debt annually coincident with the City's Financial
Strategic Plan preparation and review process and report concerns and remedies,
if needed, to the Council.
6. The City will diligently monitor its compliance with bond covenants and ensure its
adherence to federal arbitrage regulations.
7. The City will maintain good, ongoing communications with bond rating agencies
about its financial condition. The City will follow a policy of full disclosure on every
financial report and bond prospectus (Official Statement).
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VIII. CAPITAL FINANCING AND DEBT MANAGEMENT
C. Debt Capacity
1. General Purpose Debt Capacity. The City will carefully monitor its levels of
general-purpose debt. Because our general purpose debt capacity is limited, it is
important that we only use general purpose debt financing for high-priority
projects where we cannot reasonably use other financing methods for two key
reasons:
a. Funds borrowed for a project today are not available to fund other projects
tomorrow;
b. Funds committed for debt repayment today are not available to fund
operations in the future. In evaluating debt capacity, general-purpose
annual debt service payments should generally not exceed 10% of General
Fund revenues; and in no case should they exceed 15%. Further, direct debt
will not exceed 2% of assessed valuation; and no more than 60% of capital
improvement outlays will be funded from long-term financings.
D. Independent Disclosure Counsel
The following criteria will be used on a case-by-case basis in determining whether the
City should retain the services of an independent disclosure counsel in conjunction with
specific project financings:
1. The City will generally not retain the services of an independent disclosure
counsel when all of the following circumstances are present:
a. The revenue source for repayment is under the management or control of
the City, such as general obligation bonds, revenue bonds, lease-revenue
bonds or certificates of participation;
b. The bonds will be rated or insured.
2. The City will consider retaining the services of an independent disclosure counsel
when one or more of following circumstances are present:
a. The financing will be negotiated, and the underwriter has not separately
engaged an underwriter's counsel for disclosure purposes;
b. The revenue source for repayment is not under the management or control
of the City, such as land-based assessment districts, tax allocation bonds or
conduit financings;
C. The bonds will not be rated or insured;
d. The City's financial advisor, bond counsel or underwriter recommends that
the City retain an independent disclosure counsel based on the
circumstances of the financing.
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BUDGET AND FISCAL POLICIES
VIII. CAPITAL FINANCING AND DEBT MANAGEMENT
E. Land-Based Financings
1. Public Purpose. There will be a clearly articulated public purpose in forming an
assessment or special tax district in financing public infrastructure improvements.
This should include a finding by the Council as to why this form of financing is
preferred over other funding options such as impact fees, reimbursement
agreements or direct developer responsibility for the improvements.
2. Eligible Improvements. Except as otherwise determined by the Council when
proceedings for district formation are commenced, preference in financing public
improvements through a special tax district will be given for those public
improvements that help achieve clearly identified community facility and
infrastructure goals in accordance with adopted facility and infrastructure plans as
set forth in key policy documents such as the General Plan, Specific Plan, Facility
or Infrastructure Master Plans, or Capital Improvement Plan.
Such improvements include study, design, construction and/or acquisition of:
a. Public safety facilities;
b. Major transportation system improvements, such as freeway interchanges;
bridges; intersection improvements; construction of new or widened
arterial or collector streets (including related landscaping and lighting);
sidewalks and other pedestrian paths; transit facilities; and bike paths;
C. Storm drainage, creek protection and flood protection improvements;
d. Parks,trails, community centers and other recreational facilities;
e. Open space;
f. Cultural and social service facilities;
g. Other governmental facilities and improvements such as offices,
information technology systems and telecommunication systems.
3. Active Role. Even though land-based financings may be a limited obligation of the
City, we will play an active role in managing the district. This means that the City
will select and retain the financing team, including the financial advisor, bond
counsel, trustee, appraiser, disclosure counsel, assessment engineer and
underwriter. Any costs incurred by the City in retaining these services will
generally be the responsibility of the property owners or developer, and will be
advanced via a deposit when an application is filed; or will be paid on a
contingency fee basis from the proceeds from the bonds.
4. Credit Quality. When a developer requests a district, the City will carefully
evaluate the applicant's financial plan and ability to carry the project, including
the payment of assessments and special taxes during build-out. This may include
detailed background, credit and lender checks, and the preparation of
independent appraisal reports and market absorption studies. For districts where
one property owner accounts for more than 25% of the annual debt service
obligation, a letter of credit further securing the financing may be required.
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BUDGET AND FISCAL POLICIES
VIII. CAPITAL FINANCING AND DEBT MANAGEMENT
5. Reserve Fund. A reserve fund should be established in the lesser amount of: the
maximum annual debt service; 125% of the annual average debt service; or 10%
of the bond proceeds.
6. Value-to-Debt Ratios. The minimum value- to-date ratio should generally be 4:1.
This means the value of the property in the district, with the public
improvements, should be at least four times the amount of the assessment or
special tax debt. In special circumstances, after conferring and receiving the
concurrence of the City's financial advisor and bond counsel that a lower
value-to-debt ratio is financially prudent under the circumstances; the City may
consider allowing a value-to-debt ratio of 3:1. The Council should make special
findings in this case.
7. Appraisal Methodology. Determination of value of property in the district will be
based upon the full cash value as shown on the ad valorem assessment roll or
upon an appraisal by an independent Member Appraisal Institute (MAI). The
definitions, standards and assumptions to be used for appraisals will be
determined by the City on a case-by-case basis, with input from City consultants
and district applicants, and by reference to relevant materials and information
promulgated by the State of California, including the Appraisal Standards for Land
Secured Financings prepared by the California Debt and Investment Advisory
Commission.
8. Capitalized Interest During Construction. Decisions to capitalize interest will be
made on case-by-case basis, with the intent that if allowed, it should improve the
credit quality of the bonds and reduce borrowing costs, benefiting both current
and future property owners.
9. Maximum Burden. Annual assessments (or special taxes in the case of Mello-Roos
or similar districts) should generally not exceed 1% of the sales price of the
property; and total property taxes, special assessments and special taxes
payments collected on the tax roll should generally not exceed 2%.
10. Benefit Apportionment. Assessments and special taxes will be apportioned
according to a formula that is clear, understandable, equitable and reasonably
related to the benefit received by, or burden attributed to, each parcel with
respect to its financed improvement. Any annual escalation factor should
generally not exceed 2%.
11. Special Tax District Administration. In the case of Mello-Roos or similar special tax
districts, the total maximum annual tax should not exceed 110% of annual debt
service. The rate and method of apportionment should include a back-up tax in
the event of significant changes from the initial development plan, and should
include procedures for prepayments.
12. Foreclosure Covenants. In managing administrative costs, the City will establish
minimum delinquency amounts per owner, and for the district as a whole, on a
case-by-case basis before initiating foreclosure proceedings.
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BUDGET AND FISCAL POLICIES
VIII. CAPITAL FINANCING AND DEBT MANAGEMENT
13. Disclosure to Bondholders. In general, each property owner who accounts for
more than 10% of the annual debt service or bonded indebtedness must provide
ongoing disclosure information annually as described under SEC Rule 15(c)-12.
14. Disclosure to Prospective Purchasers. Full disclosure about outstanding balances
and annual payments should be made by the seller to prospective buyers at the
time that the buyer bids on the property. It should not be deferred to after the
buyer has made the decision to purchase. When appropriate, applicants or
property owners may be required to provide the City with a disclosure plan.
F. Conduit Financings
1. The City will consider requests for conduit financing on a case-by-case basis using
the following criteria:
a. The City's bond counsel will review the terms of the financing, and render
an opinion that there will be no liability to the City in issuing the bonds on
behalf of the applicant;
b. There is a clearly articulated public purpose in providing the conduit
financing;
C. The applicant is capable of achieving this public purpose.
2. This means that the review of requests for conduit financing will generally be a
two-step process:
a. First asking the Council if they are interested in considering the request, and
establishing the ground rules for evaluating it;
b. And then returning with the results of this evaluation, and recommending
approval of appropriate financing documents if warranted.
This two-step approach ensures that the issues are clear for both the City and
applicant, and that key policy questions are answered.
3. The work scope necessary to address these issues will vary from request to
request, and will have to be determined on a case-by-case basis. Additionally, the
City should generally be fully reimbursed for our costs in evaluating the request;
however,this should also be determined on a case-by-case basis.
G. Refinancings
1. General Guidelines. Periodic reviews of all outstanding debt will be undertaken to
determine refinancing opportunities. Refinancings will be considered (within
federal tax law constraints) under the following conditions:
a. There is a net economic benefit;
b. It is needed to modernize covenants that are adversely affecting the City's
financial position or operations
C. The City wants to reduce the principal outstanding in order to achieve
future debt service savings, and it has available working capital to do so
from other sources.
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BUDGET AND FISCAL POLICIES
VIII. CAPITAL FINANCING AND DEBT MANAGEMENT
2. Standards for Economic Savings. In general, refinancings for economic savings will
be undertaken whenever net present value savings of at least five percent (5%) of
the refunded debt can be achieved.
a. Refinancings that produce net present value savings of less than five
percent will be considered on a case-by-case basis, provided that the
present value savings are at least three percent (3%)of the refunded debt.
b. Refinancings with savings of less than three percent (3%), or with negative
savings, will not be considered unless there is a compelling public policy
objective.
IX. INTERFUND TRANSFERS AND LOANS POLICY
A. Establishment of Various Funds
The City has established various funds to account for revenues whose use should be
restricted to certain activities. Accordingly, each fund exists as a separate financing
entity from other funds, with its own revenue sources, expenditures and fund equity.
B. Transfer between Funds
Any transfers between funds for operating purposes are set forth in the budget. These
operating transfers, under which financial resources are transferred from one fund to
another, are distinctly different from interfund borrowings, which are usually made for
temporary cash flow reasons, and are not intended to result in a transfer of financial
resources. In summary, interfund transfers result in a change in fund equity; interfund
borrowings do not, as the intent is to repay the loan in the near term.
C. Interfund Loans
Interfund loans may be appropriate whenever the loan is expected to be repaid within
the immediate future. The most common use of interfund loans is for grant programs,
where costs are incurred before drawdowns are initiated and received. Receipt of
funds is typically received shortly after the request for funds has been made.
X. APPROPRIATIONS LIMITATION
A. Adopting a Resolution
The Council will annually adopt a resolution establishing the City's appropriations limit
calculated in accordance with Article XIII-B of the Constitution of the State of California,
Section 7900 of the State of California Government Code, and any other voter approved
amendments or state legislation that affect the City's appropriations limit.
B. Supporting Documentation Available for Review
The supporting documentation used in calculating the City's appropriations limit and
projected appropriations subject to the limit will be available for public and Council
review at least fifteen days before Council consideration of a resolution to adopt an
appropriations limit. The Council will generally consider this resolution in connection
with final approval of the budget.
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BUDGET AND FISCAL POLICIES
X. APPROPRIATIONS LIMITATION (continued)
C. Calculating Appropriations
The City will strive to develop revenue sources, both new and existing, which are
considered non-tax proceeds, in calculating its appropriations subject to limitation.
D. Review of User Fees and Charges
The City will annually review user fees and charges and report to the Council the
amount of program subsidy, if any that is being provided by the General Fund. An
annual inflator is automatically calculated each year based on changes in the Consumer
Price Index.
E. Support of Legislation or Initiatives
The City will actively support legislation or initiatives sponsored or approved by League
of California Cities which would modify Article XIII-B of the Constitution in a manner
which would allow the City to retain projected tax revenues resulting from growth in the
local economy for use as determined by the Council.
F. Voter Approval to Amend Appropriation Limit
The City will seek voter approval to amend its appropriation limit at such time that tax
proceeds are in excess of allowable limits.
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1 City of Temecula
Fiscal Year 2015-16
IheHeart ofSouthern California Mid-Year Adjustments
Wine Country
EXHIBIT E
Salary Schedule B
Fiscal Year 2015-16 Mid-Year Budget Adjustments
City of Temecula
Salary Schedule 8
Effective February 9,2016
Salary Ste ps_l MCP Only
Class Family Level Title 10 15 20 25 30 35 40 45 50 55 60 65 70 75 80
ADMIN 4 Executive Assistant $4,315 $4,422 $4,533 $4,646 $4,762 $4,882 $5,004 $5,129 $5,257 $5,388 $5,523 $5,661 $5,803 $5,948 $6,096
ADMIN 4 Senior Administrative Assistant $4,107 $4,209 $4,315 $4,422 $4,533 $4,646 $4,762 $4,882 $5,004 $5,129 $5,257
ADMIN 3 Administrative Assistant $3,720 $3,813 $3,909 $4,007 $4,107 $4,209 $4,315 $4,422 $4,533 $4,646 $4,762 $4,882 $5,004 $5,129 $5,257
ADMIN 2 Senior Office Specialist $3,541 $3,630 $3,720 $3,813 $3,909 $4,007 $4,107 $4,209 $4,315 $4,422 $4,533 $4,646 $4,762 $4,882 $5,004
ADMIN 1 Office Specialist II $3,208 $3,288 $3,371 $3,455 $3,541 $3,630 $3,720 $3,813 $3,909 $4,007 $4,107 $4,209 $4,315 $4,422 $4,533
ADMIN 1 Office Specialist 1 $3,054 $3,130 $3,208 $3,288 $3,371 $3,455 $3,541 $3,630 $3,720 $3,813 $3,909 $4,007 $4,107 $4,209 $4,315
ANALYST 7 Principal Management Analyst $6,729 $6,8981 $7,070 $7,2471 $7,428 $7,6141 $7,804 $7,9991 $8,199 $8,4041 $8,614 $8,8291 $9,050 $9,2761 $9,508
ANALYST 6 Senior Management Analyst $6,096 $6,249 $6,405 $6,565 $6,729 $6,898 $7,070 $7,247 $7,428 $7,614 $7,804 $7,999 $8,199 $8,404 $8,614
ANALYST 5 Management Analyst $5,523 $5,661 $5,803 $5,948 $6,096 $6,249 $6,405 $6,565 $6,729 $6,898 $7,070 $7,247 $7,428 $7,614 $7,804
ANALYST 4 Management Assistant $4,107 $4,209 $4,315 $4,422 $4,533 $4,646 $4,762 $4,882 $5,004 $5,129 $5,257 $5,388 $5,523 $5,661 $5,803
ANALYST 3 Management Aide 111 $3,720 $3,813 $3,909 $4,007 $4,107 $4,209 $4,315 $4,422 $4,533 $4,646 $4,762 $4,882 $5,004 $5,129 $5,257
ANALYST 2 Management Aide 11 $3,371 $3,455 $3,541 $3,630 $3,720 $3,813 $3,909 $4,007 $4,107 $4,209 $4,315 $4,422 $4,533 $4,646 $4,762
ANALYST 1 Management Aide 1 $3,0541 $3,130 $3,208 $3,2881 $3,371 $3,455 $3,541 $3,630 $3,720 $3,813 $3,909 $4,007 $4,107 $4,209 $4,315
ANALYST 1 Intern $1,647 $1,688 $1,730 $1,774 $1,818 $1,8631 $1,910 $1,9581 $2,007 $2,0571 $2,108
CD 8 Director of Community Development $11,585 $11,875 $12,171 $12,476 $12,788 $13,107 $13,435 $13,771 $14,115 $14,468 $14,830 $15,200 $15,580 $15,970 $16,369
CD-BLDG 7 Building Official $9,276 $9,5081 $9,746 $9,990 $10,239 $10,495 $10,758 $11,027 $11,302 $11,585 $11,875 $12,171 $12,476 $12,788 $13,107
CD-BLDG 4 Field Supervisor-Building $7,428 $7,614 $7,804 $7,9991 $8,199 $8,404 $8,614 $8,829 $9,050 $9,276 $9,508
CD-BLDG 4 Plan Checker $7,070 $7,247 $7,428 $7,614 $7,804 $7,9991 $8,199 $8,4041 $8,614 $8,8291 $9,050
CD-BLDG 3 Senior Building Inspector $6,405 $6,565 $6,729 $6,898 $7,070 $7,247 $7,428 $7,614 $7,804 $7,999 $8,199
CD-BLDG 2 Building Inspector 11 $5,803 $5,948 $6,096 $6,249 $6,405 $6,565 $6,729 $6,898 $7,070 $7,247 $7,428
CD-BLDG 1 Building Inspector 1 $5,257 $5,388 $5,523 $5,661 $5,803 $5,948 $6,096 $6,249 $6,405 $6,565 $6,729
CD-CODE 4 Field Supervisor-Code Enforcement $5,803 $5,9481 $6,096 $6,2491 $6,405 $6,5651 $6,729 $6,898 $7,0701 $7,247 $7,428
CD-CODE 3 Senior Code Enforcement Officer $5,257 $5,388 $5,523 $5,661 $5,803 $5,948 $6,096 $6,249 $6,405 $6,565 $6,729
CD-CODE 2 Code Enforcement Officer 11 $4,762 $4,882 $5,004 $5,129 $5,257 $5,388 $5,523 $5,661 $5,803 $5,948 $6,096
CD-CODE 1 Code Enforcement Officer 1 $4,315 $4,422 $4,533 $4,646 $4,762 $4,882 $5,004 $5,129 $5,257 $5,388 $5,523
CD-PLAN 7 Planning Manager $8,4041 $8,614 $8,829 $9,0501 $9,276 $9,5081 $9,746 $9,9901$10,239 $10,4951$10,758 $11,0271$11,302 $11,585 $11,875
CD-PLAN 6 Principal Planner $7,614 $7,804 $7,999 $8,199 $8,404 $8,614 $8,829 $9,050 $9,276 $9,508 $9,746 $9,990 $10,239 $10,4951 $10,758
CD-PLAN 5 Senior Planner $6,898 $7,070 $7,247 $7,428 $7,614 $7,804 $7,999 $8,199 $8,404 $8,614 $8,829 $9,050 $9,276 $9,508 $9,746
CD-PLAN 4 Associate Planner 11 $6,249 $6,405 $6,565 $6,729 $6,898 $7,070 $7,247 $7,428 $7,614 $7,804 $7,999
CD-PLAN 3 Associate Planner 1 $5,661 $5,803 $5,948 $6,096 $6,249 $6,405 $6,565 $6,729 $6,898 $7,070 $7,247
CD-PLAN 2 Assistant Planner $5,129 $5,257 $5,388 $5,523 $5,661 $5,803 $5,948 $6,096 $6,249 $6,405 $6,565
CD-PLAN 1 Planning Technician 1 $4,6461 $4,7621 $4,8821 $5,004 $5,1291 $5,2571 $5,3881 5,523 $5,6611 $5,8031 $5,948
City of Temecula
Salary Schedule 8
Effective February 9,2016
Salary Steps MCP Only
Class Family Level Title 10 15 20 25 30 35 40 45 50 55 60 65 70 75 80
CD-SVCS 4 CommDev Processing Supervisor $5,5231 $5,661 $5,803 $5,9481 $6,096 $6,2491 $6,405 $6,5651 $6,729 $6,8981 $7,070
CD-SVCS 3 Senior CommDev Services Technician $5,004 $5,129 $5,257 $5,388 $5,523 $5,661 $5,803 $5,948 $6,096 $6,249 $6,405
CD-SVCS 2 CommDev Services Technician II $4,533 $4,646 $4,762 $4,882 $5,004 $5,129 $5,257 $5,388 $5,523 $5,661 $5,803
CD-SVCS 1 CommDev Services Technician 1 $4,107 $4,209 $4,315 $4,422 $4,533 $4,646 $4,762 $4,882 $5,004 $5,129 $5,257
CLERK 8 City Clerk $9,0501 $9,276 $9,5081 $9,746 $9,990 $10,239 $10,495 $10,758 $11,027 $11,302 $11,585 $11,875 $12,171 $12,476 $12,788
CLERK 7 Deputy City Clerk $6,249 $6,405 $6,565 $6,729 $6,898 $7,0701 $7,247 $7,4281 $7,614 $7,8041 $7,999 $8,1991 $8,404 $8,614 $8,829
CLERK 6 Records Manager $5,661 $5,803 $5,948 $6,096 $6,249 $6,405 $6,565 $6,729 $6,898 $7,070 $7,247 $7,428 $7,614 $7,804 $7,999
CLERK 4 Records Supervisor $4,422 $4,533 $4,646 $4,762 $4,882 $5,004 $5,129 $5,257 $5,388 $5,523 $5,661
CLERK 3 Senior Records Coordinator $4,007 $4,107 $4,209 $4,315 $4,422 $4,533 $4,646 $4,762 $4,882 $5,004 $5,129
CLERK 2 Records Coordinator $3,630 $3,720 $3,813 $3,9091 $4,007 $4,107 $4,209 $4,315 $4,422 $4,533 $4,646
CLERK 1 Records Technician $3,288 $3,371 $3,455 $3,541 $3,630 $3,720 $3,813 $3,909 $4,007 $4,107 $4,209
CM 8 Assistant City Manager $12,476 $12,788 $13,107 $13,435 $13,771 $14,1151$14,468 $14,8301$15,200 $15,5801$15,970 $16,3691$16,778 $17,198 $17,628
CM 7 Deputy City Manager $11,302 $11,585 $11,875 $12,171 $12,476 $12,788 $13,107 $13,435 $13,771 $14,115 $14,468 $14,830 $15,200 $15,580 $15,970
CM 6 Assistant to the City Manager $9,276 $9,508 $9,746 $9,9901$10,239 $10,495 $10,758 $11,027 $11,302 $11,585 $11,875 $12,171 $12,476 $12,788 $13,107
CM 5 Economic Development Manager $7,428 $7,614 $7,804 $7,999 $8,199 $8,404 $8,614 $8,829 $9,050 $9,276 $9,508 $9,746 $9,990 $10,239 $10,495
CSD 8 Director of Community Services $11,585 $11,8751$12,171 $12,476 $12,788 $13,1071$13,435 $13,7711$14,115 $14,4681$14,830 $15,2001$15,580 $15,970 $16,369
CSD 7 Assistant Director of Community Services $8,404 $8,614 $8,829 $9,050 $9,276 $9,508 $9,746 $9,990 $10,239 $10,495 $10,758 $11,027 $11,302 $11,5851 $11,875
CSD 6 Community Services Superintendent $7,614 $7,804 $7,999 $8,1991 $8,404 $8,614 $8,829 $9,050 $9,276 $9,508 $9,746 $9,990 $10,239 $10,495 $10,758
CSD 5 Community Services Manager $6,898 $7,070 $7,247 $7,428 $7,614 $7,804 $7,999 $8,199 $8,404 $8,614 $8,829 $9,050 $9,276 $9,508 $9,746
CSD 4 Community Services Supervisor 11 $5,129 $5,257 $5,388 $5,523 $5,661 $5,803 $5,948 $6,096 $6,249 $6,405 $6,565
CSD 4 Community Services Supervisor 1 $4,882 $5,004 $5,129 $5,257 $5,388 $5,523 $5,661 $5,803 $5,948 $6,096 $6,249
CSD 3 Community Services Coordinator 11 $4,4221 $4,533 $4,646 $4,762 $4,882 $5,0041 $5,129 $5,2571 $5,388 $5,5231 $5,661
CSD 3 Community Services Coordinator 1 $4,209 $4,315 $4,422 $4,533 $4,646 $4,762 $4,882 $5,004 $5,129 $5,257 $5,388
CSD 2 Community Services Specialist 11 $3,813 $3,909 $4,007 $4,1071 $4,209 $4,315 $4,422 $4,533 $4,646 $4,762 $4,882
CSD 2 Community Services Specialist 1 $3,630 $3,720 $3,813 $3,909 $4,007 $4,107 $4,209 $4,315 $4,422 $4,533 $4,646
CSD 1 Community Services Assistant $3,288 $3,371 $3,455 $3,541 $3,630 $3,720 $3,813 $3,909 $4,007 $4,107 $4,209
CSD-AQ 4 Aquatics Supervisor 11 $5,257 $5,3881 $5,523 $5,661 $5,803 $5,9481 $6,096 $6,2491 $6,405 $6,5651 $6,729
CSD-AQ 4 Aquatics Supervisor 1 $5,004 $5,129 $5,2571 $5,388 $5,523 $5,661 $5,803 $5,948 $6,096 $6,249 $6,405
CSD-AQ 3 Aquatics Coordinator $4,533 $4,646 $4,762 $4,882 $5,004 $5,129 $5,257 $5,388 $5,523 $5,661 $5,803
CSD-AQ 2 Lead Lifeguard $4,107 $4,209 $4,315 $4,422 $4,533 $4,646 $4,762 $4,882 $5,004 $5,129 $5,257
CSD-AQ 1 Senior Lifeguard $3,720 $3,813 $3,909 $4,007 $4,107 $4,209 $4,315 $4,422 $4,533 $4,646 $4,762
City of Temecula
Salary Schedule 8
Effective February 9,2016
Sal ` e MCP Only
Class Family Level Title 10 15 20 25 30 35 40 45 50 55 60 65 70 75 80
CSD-AQ 1 Lifeguard $3,541 $3,630 $3,720 $3,813 $3,909 $4,007 $4,107 $4,209 $4,315 $4,422 $4,533
CSD-RANGE 4 Supervising Park Ranger $5,257 $5,388 $5,523 $5,661 $5,803 $5,948 $6,096 $6,249 $6,405 $6,565 $6,729
CSD-RANGE 3 Park Ranger III $4,762 $4,882 $5,0041 $5,129 $5,257 $5,3881 $5,523 $5,661 $5,803 $5,948 $6,096
CSD-RANGE 2 Park Ranger II $4,315 $4,422 $4,533 $4,646 $4,762 $4,8821 $5,004 $5,129 $5,257 $5,388 $5,523
CSD-RANGE 1 Park Ranger 1 $3,909 $4,007 $4,107 $4,209 $4,315 $4,422 $4,533 $4,646 $4,762 $4,882 $5,004
CSD-THEATE 3 Theater Technical Coordinator 11 $4,422 $4,5331 $4,646 $4,7621 $4,882 $5,004 $5,129 $5,2571 $5,388 $5,5231 $5,661
CSD-THEATE 3 Theater Technical Coordinator 1 $4,209 $4,315 $4,422 $4,533 $4,646 $4,762 $4,882 $5,004 $5,129 $5,257 $5,388
CSD-THEATE 2 Theater Technical Specialist 11 $3,813 $3,909 $4,007 $4,107 $4,209 $4,3151 $4,422 $4,533 $4,646 $4,762 $4,882
CSD-THEATE 2 Theater Technical Specialist 1 $3,630 $3,720 $3,813 $3,909 $4,007 $4,107 $4,209 $4,315 $4,422 $4,533 $4,646
CSD-THEATE 1 Theater Technical Assistant $3,288 $3,371 $3,455 $3,541 $3,630 $3,720 $3,813 $3,909 $4,007 $4,107 $4,209
FIN 8 Director of Finance $11,5851$11,875 $12,171 $12,4761$12,788 $13,107 $13,435 $13,7711$14,115 $14,4681$14,830 $15,2001$15,580 $15,9701 $16,369
FIN 7 Assistant Director of Finance $8,199 $8,404 $8,614 $8,829 $9,050 $9,2761 $9,508 $9,746 $9,990 $10,239 $10,495 $10,758 $11,027 $11,302 $11,585
FIN 6 Fiscal Services Manager $7,428 $7,614 $7,804 $7,999 $8,199 $8,4041 $8,614 $8,829 $9,050 $9,276 $9,508 $9,746 $9,990 $10,239 $10,495
FIN-ACCTG 4 Senior Accountant $6,565 $6,7291 $6,898 $7,070 $7,247 $7,428 $7,614 $7,804 $7,9991 $8,199 $8,404 $8,614 $8,8291 $9,050 $9,276
FIN-ACCTG 3 Accountant 11 $5,948 $6,096 $6,249 $6,4051 $6,565 $6,729 $6,898 $7,070 $7,247 $7,428 $7,614 $7,804 $7,999 $8,199 $8,404
FIN-ACCTG 3 Accountant 1 $5,661 $5,803 $5,948 $6,096 $6,249 $6,405 $6,565 $6,729 $6,898 $7,070 $7,247 $7,428 $7,614 $7,804 $7,999
FIN-ACCTSU 4 Accounting Support Supervisor $5,661 $5,803 $5,948 $6,096 $6,249 $6,4051 $6,565 $6,729 $6,898 $7,070 $7,247 $7,428 $7,614 $7,804 $7,999
FIN-ACCTSU 3 Senior Accounting Technician $5,1291 $5,257 $5,388 $5,523 $5,661 $5,803 $5,948 $6,096 $6,249 $6,4051 $6,565
FIN-ACCTSU 2 Accounting Technician 11 $4,646 $4,762 $4,882 $5,0041 $5,129 $5,257 $5,388 $5,523 $5,661 $5,803 $5,948 $6,096 $6,249 $6,405 $6,565
FIN-ACCTSU 2 Accounting Technician 1 $4,422 $4,533 $4,646 $4,762 $4,882 $5,004 $5,129 $5,257 $5,388 $5,523 $5,661 $5,803 $5,948 $6,096 $6,249
FIN-ACCTSU 1 Accounting Assistant $4,007 $4,107 $4,209 $4,315 $4,422 $4,533 $4,646 $4,762 $4,882 $5,004 $5,129 $5,257 $5,388 $5,523 $5,661
FIN-ACCTSU 1 Cashier $4,007 $4,107 $4,209 $4,315 $4,422 $4,533 $4,646 $4,7621 $4,882 $5,004 $5,129
FIN-BUSLIC 4 Business License Supervisor $5,388 $5,523 $5,661 $5,803 $5,948 $6,096 $6,249 $6,405 $6,565 $6,729 $6,898
FIN-BUSLIC 3 Senior Business License Technician $4,882 $5,004 $5,129 $5,257 $5,388 $5,523 $5,661 $5,803 $5,948 $6,096 $6,249
FIN-BUSLIC 2 Business License Technician $4,422 $4,533 $4,646 $4,762 $4,882 $5,004 $5,129 $5,257 $5,388 $5,523 $5,661
FIN-BUSLIC 1 Business License Assistant $4,007 $4,107 $4,209 $4,315 $4,422 $4,533 $4,646 $4,762 $4,882 $5,004 $5,129
FIN-P/R 5 Payroll Manager 1 $6,249 $6,4051 $6,5651 $6,7291 $6,8981 $7,070 $7,247 $7,428 $7,6141 $7,804 $7,999 $8,199 $8,4041 $8,6141 $8,829
City of Temecula
Salary Schedule 8
Effective February 9,2016
Salary Steps MCP Only
Class Family Level Title 10 15 20 25 30 35 40 45 50 55 60 65 70 75 80
FIN-P/R 4 Payroll Administrator $5,661 $5,803 $5,948 $6,096 $6,249 $6,405 $6,565 $6,729 $6,898 $7,070 $7,247 $7,428 $7,614 $7,804 $7,999
FIN-P/R 4 Payroll Supervisor $5,388 $5,523 $5,661 $5,803 $5,948 $6,096 $6,249 $6,405 $6,565 $6,729 $6,898 $7,070 $7,247 $7,428 $7,614
FIN-P/R 3 Senior Payroll Coordinator $4,882 $5,004 $5,1291 $5,257 $5,3881 $5,523 $5,6611 $5,803 $5,9481 $6,096 $6,2491 $6,405 $6,5651 $6,729 $6,898
FIN-P/R 2 Payroll Coordinator $4,422 $4,533 $4,646 $4,762 $4,882 $5,004 $5,129 $5,257 $5,388 $5,523 $5,661 $5,803 $5,948 $6,096 $6,249
FIN-P/R 1 Payroll Technician $4,007 $4,107 $4,209 $4,315 $4,422 $4,533 $4,646 $4,762 $4,882 $5,004 $5,129 $5,257 $5,388 $5,523 $5,661
FIN-PURCH 5 Purchasing Manager $6,2491 $6,405 $6,565 $6,7291 $6,898 $7,0701 $7,247 $7,4281 $7,614 $7,804 $7,999 $8,1991 $8,404 $8,6141 $8,829
FIN-PURCH 4 Purchasing Supervisor $5,661 $5,803 $5,948 $6,096 $6,249 $6,405 $6,565 $6,729 $6,898 $7,0701 $7,247
FIN-PURCH 3 Senior Buyer $5,129 $5,257 $5,388 $5,523 $5,661 $5,803 $5,948 $6,096 $6,249 $6,405 $6,565
FIN-PURCH 2 Buyer II $4,646 $4,762 $4,882 $5,004 $5,129 $5,257 $5,388 $5,523 $5,661 $5,803 $5,948
FIN-PURCH 2 Buyer 1 $4,422 $4,533 $4,646 $4,762 $4,882 $5,004 $5,129 $5,257 $5,388 $5,523 $5,661
FIN-PURCH 1 Purchasing Assistant $4,007 $4,1071 $4,209 $4,315 $4,422 $4,533 $4,6461 $4,762 $4,882 $5,004 $5,129
FIRE 4 Field Supervisor-Fire $7,804 $7,999 $8,199 $8,4041 $8,614 $8,829 $9,050 $9,2761 $9,508 $9,7461 $9,990
FIRE 4 Senior Fire Inspector $7,428 $7,614 $7,804 $7,999 $8,199 $8,404 $8,614 $8,829 $9,050 $9,276 $9,508
FIRE 2 Fire Inspector 11 $6,729 $6,898 $7,070 $7,247 $7,428 $7,6141 $7,804 $7,999 $8,199 $8,404 $8,614
FIRE 1 Fire Inspector 1 $6,096 $6,249 $6,405 $6,565 $6,729 $6,8981 $7,070 $7,247 $7,428 $7,614 $7,804
HR 8 Director of HR/Risk Management $10,239 $10,4951$10,758 $11,0271$11,302 $11,585 $11,875 $12,1711$12,476 $12,7881$13,107 $13,4351$13,771 $14,1151 $14,468
HR 7 Assistant Director of HR/Risk Management $8,199 $8,404 $8,614 $8,829 $9,050 $9,276 $9,508 $9,746 $9,990 $10,239 $10,495 $10,758 $11,027 $11,302 $11,585
HR 6 HR Manager $7,428 $7,614 $7,804 $7,999 $8,199 $8,404 $8,614 $8,829 $9,050 $9,276 $9,508 $9,746 $9,990 $10,239 $10,495
HR 6 Risk Manager $7,428 $7,614 $7,804 $7,999 $8,199 $8,4041 $8,614 $8,829 $9,050 $9,276 $9,508 $9,746 $9,990 $10,239 $10,495
HR 4 HR Supervisor $5,523 $5,661 $5,803 $5,948 $6,096 $6,249 $6,405 $6,565 $6,729 $6,898 $7,070 $7,247 $7,428 $7,614 $7,804
HR 3 Senior HR Technician $5,004 $5,129 $5,257 $5,388 $5,523 $5,661 $5,803 $5,948 $6,096 $6,249 $6,405 $6,565 $6,729 $6,898 $7,070
HR 2 HR Technician 11 $4,533 $4,6461 $4,762 $4,8821 $5,004 $5,129 $5,2571 $5,388 $5,5231 $5,661 $5,803 $5,948 $6,0961 $6,249 $6,405
HR 2 HR Technician 1 $4,315 $4,422 $4,533 $4,646 $4,762 $4,882 $5,004 $5,129 $5,257 $5,388 $5,523 $5,661 $5,803 $5,948 $6,096
HR 1 HR Assistant $3,909 $4,007 $4,107 $4,209 $4,315 $4,422 $4,533 $4,646 $4,762 $4,882 $5,004 $5,129 $5,257 $5,388 $5,523
IT 8 Director of IT/Support Services $10,239 $10,495 $10,758 $11,027 $11,302 $11,585 $11,875 $12,1711$12,476 $12,7881$13,107 $13,435 $13,771 $14,1151 $14,468
IT 7 Assistant Director of IT/Support Services $8,829 $9,050 $9,2761 $9,508 $9,746 $9,990 $10,239 $10,495 $10,758 $11,027 $11,302 $11,585 $11,875 $12,171 $12,476
IT 6 IT Manager $7,999 $8,199 $8,404 $8,614 $8,829 $9,050 $9,276 $9,508 $9,746 $9,990 $10,239 $10,495 $10,758 $11,027 $11,302
IT 5 IT Administrator $7,247 $7,428 $7,614 $7,804 $7,999 $8,199 $8,404 $8,614 $8,829 $9,050 $9,276 $9,508 $9,746 $9,990 $10,239
IT 4 IT Supervisor $6,565 $6,729 $6,898 $7,070 $7,247 $7,428 $7,614 $7,804 $7,999 $8,199 $8,404
IT 3 Senior IT Specialist $5,948 $6,096 $6,249 $6,405 $6,565 $6,729 $6,8981 $7,070 $7,2471 $7,428 $7,6141 1
IT 2 IT Specialist 11 $5,3881 $5,5231 $5,661 $5,8031 $5,948 $6,096 $6,249 $6,4051 $6,565 $6,7291 $6,898
IT 2 IT Specialist 1 $5,1291 $5,2571 $5,3881 $5,5231 $5,661 $5,8031 $5,948 $6,0961 $6,249 $6,405 $6,565
IT 1 IT Technician 11 $4,6461 $4,7621 $4,8821 $5,0041 $5,129 $5,2571 $5,388 $5,5231 $5,661 $5,8031 $5,948
City of Temecula
Salary Schedule 8
Effective February 9,2016
Salary Ste s_A MCP Only
Class Family Level Title 10 15 20 25 30 35 40 45 50 55 60 65 70 75 80
IT 1 IT Technician 1 $4,422 $4,533 $4,646 $4,762 $4,882 $5,004 $5,129 $5,257 $5,388 $5,523 $5,661
PW 8 Director of Public Works/City Engineer $11,875 $12,171 $12,476 $12,788 $13,107 $13,435 $13,771 $14,115 $14,468 $14,830 $15,200 $15,580 $15,970 $16,369 $16,778
PW-CUST 2 Custodian 11 $2,766 $2,8361 $2,906 $2,9791 $3,054 $3,1301 $3,208 $3,288 $3,371 $3,455 $3,541
PW-CUST 1 Custodian 1 $2,506 $2,569 $2,633 $2,699 $2,766 $2,836 $2,906 $2,979 $3,054 $3,130 $3,208
PW-ENG 7 Engineering Manager $10,239 $10,495 $10,758 $11,027 $11,302 $11,585 $11,875 $12,1711$12,476 $12,7881$13,107 $13,4351$13,771 $14,1151 $14,468
PW-ENG 6 Principal Civil Engineer $9,2761 $9,508 $9,746 $9,990 $10,239 $10,495 $10,758 $11,027 $11,302 $11,585 $11,875 $12,171 $12,476 $12,788 $13,107
PW-ENG 5 Senior Civil Engineer $8,404 $8,614 $8,829 $9,050 $9,2761 $9,508 $9,746 $9,990 $10,239 $10,495 $10,758 $11,027 $11,302 $11,585 $11,875
PW-ENG 4 Associate Civil Engineer $7,428 $7,614 $7,804 $7,999 $8,199 $8,404 $8,614 $8,829 $9,050 $9,276 $9,508
PW-ENG 4 Associate Engineer 11 $7,070 $7,247 $7,428 $7,614 $7,804 $7,999 $8,199 $8,404 $8,614 $8,829 $9,050
PW-ENG 3 Associate Engineer 1 $6,405 $6,565 $6,729 $6,898 $7,070 $7,247 $7,428 $7,614 $7,804 $7,999 $8,199
PW-ENG 2 Assistant Engineer 11 $5,803 $5,948 $6,096 $6,249 $6,405 $6,565 $6,7291 $6,898 $7,0701 $7,247 $7,428
PW-ENG 2 Assistant Engineer 1 $5,523 $5,6611 $5,803 $5,9481 $6,096 $6,249 $6,405 $6,565 $6,729 $6,898 $7,070
PW-ENG 1 Engineering Technician 11 $5,004 $5,129 $5,257 $5,388 $5,523 $5,661 $5,803 $5,948 $6,096 $6,249 $6,405
PW-ENG 1 Engineering Technician 1 $4,762 $4,882 $5,004 $5,129 $5,257 $5,388 $5,523 $5,661 $5,803 $5,948 $6,096
PW-INSP 4 Construction Manager $7,070 $7,247 $7,428 $7,614 $7,804 $7,9991 $8,199 $8,404 $8,6141 $8,829 $9,050
PW-INSP 4 Supervising PW Inspector $5,803 $5,9481 $6,096 $6,2491 $6,405 $6,565 $6,729 $6,898 $7,070 $7,247 $7,428
PW-INSP 3 Senior PW Inspector $5,257 $5,388 $5,523 $5,661 $5,803 $5,948 $6,096 $6,249 $6,405 $6,565 $6,729
PW-INSP 2 PW Inspector 11 $4,762 $4,882 $5,004 $5,129 $5,257 $5,388 $5,523 $5,661 $5,803 $5,948 $6,096
PW-INSP 1 PW Inspector 1 $4,315 $4,422 $4,533 $4,646 $4,762 $4,882 $5,004 $5,129 $5,257 $5,3881 $5,523
PW-LANDS 5 Maintenance Supervisor-Landscape $6,729 $6,8981 $7,070 $7,2471 $7,428 $7,6141 $7,804 $7,999 $8,199 $8,404 $8,614 $8,8291 $9,050 $9,276 $9,508
PW-LANDS 4 Field Supervisor-Landscape $6,096 $6,249 $6,405 $6,565 $6,729 $6,898 $7,070 $7,247 $7,428 $7,614 $7,804
PW-LANDS 3 Senior Landscape Inspector $5,523 $5,661 $5,803 $5,948 $6,096 $6,249 $6,405 $6,565 $6,729 $6,898 $7,070
PW-LANDS 2 Landscape Inspector 11 $5,004 $5,129 $5,257 $5,388 $5,523 $5,661 $5,803 $5,9481 $6,096 $6,2491 $6,405
PW-LANDS 1 Landscape Inspector 1 $4,533 $4,646 $4,762 $4,882 $5,004 $5,129 $5,257 $5,388 $5,523 $5,661 $5,803
PW-MAINT 7 Maintenance Manager $7,614 $7,8041 $7,999 $8,1991 $8,404 $8,6141 $8,829 $9,050 $9,276 $9,508 $9,746 $9,9901$10,239 $10,4951 $10,758
PW-MAINT 6 Maintenance Superintendent $6,898 $7,070 $7,247 $7,428 $7,614 $7,804 $7,999 $8,199 $8,404 $8,614 $8,829 $9,050 $9,276 $9,508 $9,746
PW-MAINT 5 Maintenance Supervisor $6,249 $6,405 $6,565 $6,729 $6,898 $7,070 $7,247 $7, 7,6141 $7,8041 $7,999 $8,199 $8,404 $8,614 $8,829
PW-MAINT 4 Field Supervisor-Maintenance $4,882 $5,004 $5,129 $5,257 $5,388 $5,523 $5,661 $5,803 $5,9481 $6,0961 $6,249
PW-MAINT 3 Lead Maintenance Worker $4,422 $4,533 $4,646 $4,762 $4,882 $5,004 $5,129 $5,257 $5,3881 $5,5231 $5,661
City of Temecula
Salary Schedule 8
Effective February 9,2016
Salary Ste sd MCP Only
Class Family Level Title 10 15 20 25 30 35 40 45 50 55 60 65 70 75 80
PW-MAINT 2 Maintenance Worker II $4,007 $4,107 $4,209 $4,315 $4,422 $4,533 $4,646 $4,762 $4,882 $5,004 $5,129
PW-MAINT 1 Maintenance Worker I $3,630 $3,720 $3,813 $3,909 $4,007 $4,107 $4,209 $4,315 $4,422 $4,533 $4,646
PW-FACILITI 4 Field Supervisor-Facilities $5,257 $5,388 $5,523 $5,661 $5,803 $5,948 $6,096 $6,249 $6,405 $6,565 $6,729
PW-FACILITI 3 Lead Maintenance Worker-Facilities $4,762 $4,882 $5,004 $5,129 $5,257 $5,388 $5,523 $5,661 $5,803 $5,948 $6,096
PW-FACILITI 2 Maintenance Worker II-Facilities $4,315 $4,422 $4,533 $4,646 $4,762 $4,882 $5,004 $5,129 $5,257 $5,388 $5,523
PW-FACILITI 1 Maintenance Worker I-Facilities $3,909 $4,007 $4,107 $4,209 $4,315 $4,422 $4,533 $4,646 $4,762 $4,882 $5,004
PW-SIG 5 Maintenance Supervisor-Signal $7,6141 $7,804 $7,999 $8,1991 $8,404 $8,6141 $8,829 $9,0501 $9,276 $9,5081 $9,746 $9,9901$10,239 $10,4951 $10,758
PW-SIG 4 Field Supervisor-Signal $6,898 $7,070 $7,247 $7,428 $7,614 $7,804 $7,999 $8,199 $8,404 $8,614 $8,829
PW-SIG 3 Senior Signal Technician $6,249 $6,405 $6,565 $6,729 $6,898 $7,070 $7,247 $7,428 $7,614 $7,804 $7,999
PW-SIG 2 Signal Technician 11 $5,661 $5,803 $5,948 $6,096 $6,249 $6,405 $6,565 $6,729 $6,898 $7,070 $7,247
PW-SIG 2 Signal Technician 1 $5,388 $5,523 $5,661 $5,803 $5,948 $6,096 $6,249 $6,405 $6,565 $6,729 $6,898
SS 4 Support Services Supervisor 1 $3,9091 $4,0071 $4,1071 $4,2091 $4,3151 $4,4221 $4,5331 $4,6461 $4,7621 $4,8821 $5,004
SS 3 Senior Support Services Technician 1 $3,5411 $3,6301 $3,7201 $3,8131 $3,9091 $4,0071 $4,1071 $4,2091 $4,3151 $4,4221 $4,5331 1
SS 2 Support Services Technician 1 $3,2081 $3,2881 $3,3711 $3,4551 $3,5411 $3,6301 $3,7201 $3,8131 $3,9091 $4,0071 $4,1071 1
SS 1 Support Services Assistant 1 $2,9061 $2,9791 $3,0541 $3,1301 $3,2081 $3,2881 $3,3711 $3,4551 $3,5411 $3,6301 $3,7201 1
Item No . 6
Approvals
City Attorney
Finance Director
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Greg Butler, Assistant City Manager
DATE: February 9, 2016
SUBJECT: Authorize the City Manager to Process and Settle Workers' Compensation
Claims and Litigation
PREPARED BY: Robert Cardenas, Fiscal Services Manager
RECOMMENDATION: That the City Council adopt a resolution entitled:
RESOLUTION NO. 16-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA DELEGATING TO THE CITY MANAGER CERTAIN
AUTHORITY TO PROCESS AND SETTLE WORKERS'
COMPENSATION CLAIMS AND LITIGATION
BACKGROUND: As a cost saving measure, on June 24, 2014, the City
incorporated a $500,000 Self-Insured Retention (SIR) into the City's Workers' Compensation
insurance policy, and transitioned away from a first dollar of loss approach. Under the first
dollar of loss approach, the City's insurance carrier covered all costs associated with employee
related work injuries. However, with the incorporation of an SIR, the City is now required to
cover (or self-insure) the first $500,000 of each occurrence, with the insurance policy covering
costs in excess of$500,000.
Prior to incorporating an SIR into the City's Workers' Compensation insurance policy, the City's
first dollar of loss carrier processed and settled all Workers' Compensation claims and litigation.
However, with the incorporation of an SIR, the City is now required to process and settle all
Workers' Compensation claims and litigation. To facilitate this, the City utilizes the services of a
Workers' Compensation Third Party Administrator (TPA). Currently, all TPA settlement
recommendations are presented before the City Council (via closed session)for authorization to
allow the City Manager to settle claims at specified amounts.
In order to provide the prompt, efficient and economical handling and settlement of Workers'
Compensation claims against the City, this resolution authorizes the City Manager to take all
actions required for the processing, investigation and management of Workers' Compensation
claims filed against the City under the Workers' Compensation Law (Labor Code Section 3200
et. seq.) and any actions filed with the Workers' Compensation Appeals Board under the
Workers' Compensation Law, including without limitation the authority to contract with attorneys,
doctors, investigators, and other consultants as necessary to process claims. In addition, this
resolution authorizes the City Manager to settle, allow, compromise or pay any claim filed
against the City under the Workers' Compensation Law (Labor Code Section 3200 et. seq.) and
any actions filed with the Workers' Compensation Appeals Board under the Workers'
Compensation Law, in an amount not to exceed fifty thousand dollars ($50,000.00) per claim or
action. After comparing this settlement authority amount with the amounts adopted by other
regional municipalities, staff has deemed this amount to be sufficient and appropriate.
FISCAL IMPACT: No additional appropriation is requested, as adequate funds are
available within the current budget.
ATTACHMENTS: Resolution
RESOLUTION NO. 16-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA DELEGATING TO THE CITY MANAGER
CERTAIN AUTHORITY TO PROCESS AND SETTLE
WORKERS' COMPENSATION CLAIMS AND LITIGATION
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE
AS FOLLOWS:
Section 1. The City Council hereby finds, determines and declares that:
A. The City of Temecula is now legally self-insured for the payment of its
obligations under the Workers' Compensation Law, Labor Code Section 3200 et. seq.
B. The City Council desires to provide for the prompt, efficient and
economical handling and settlement of Workers' Compensation claims against the City
and therefore intends by this Resolution to delegate to the City Manager certain limited
authority for the settlement of these claims.
Section 2. The City Manager of the City of Temecula is hereby authorized to
take all actions required for the processing, investigation and management of Workers'
Compensation claims filed against the City under the Workers' Compensation Law,
Labor Code Section 3200 et. seq., and any actions filed with the Worker's
Compensation Appeals Board under the Workers' Compensation Law, including without
limitation the authority to contract with attorneys, doctors, investigator, and other
consultants as necessary to process the claims.
Section 3. The City Manager of the City of Temecula is hereby authorized to
settle, allow, compromise or pay any claim filed against the City under the Workers'
Compensation Law, Labor Code Section 3200 et. seq., and any actions filed with the
Workers' Compensation Appeals Board under the Workers' Compensation Law, in an
amount not to exceed fifty thousand dollars ($50,000.00) per claim or action, provided
however, that money to settle such claims and actions has been appropriated by the
City Council and money is available within such appropriation for the settlement,
allowance, compromise or payment of the claim or action by the City Manager.
Section 4. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this 9th day of February, 2016.
Michael S. Naggar, Mayor
ATTEST:
Randi Johl, City Clerk
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the
foregoing Resolution No. 16- was duly and regularly adopted by the City Council of the
City of Temecula at a meeting thereof held on the 9th day of February, 2016, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
Randi Johl, City Clerk
Item No . 7
Approvals
City Attorney
Finance Director
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Kevin Hawkins, Director of Community Services
DATE: February 9, 2016
SUBJECT: Approve the Sponsorship Agreement with Michelle's Place for the 2016 Reality
Rally, a Fundraiser Event for Michelle's Place
PREPARED BY: Dawn Adamiak, Recreation Supervisor
RECOMMENDATION: That the City Council approve the Sponsorship Agreement with
Michelle's Place for city-support costs, in the amount of $5,600 and in-kind promotional services
of$11,415, for the 2016 Reality Rally.
BACKGROUND: Staff received a sponsorship request from Michelle's Place to
provide city-support costs for the 2016 Reality Rally to be held on April 9, 2016. The Economic
Development Sub-Committee of the City Council (Then-Mayor Comerchero and Council
Member Edwards) met on April 7, 2015, to review the budget on this special event and
recommended continued support at the levels indicated in the staff report.
Reality Rally has been a popular event for the past 6 years, attracting thousands to the
fundraiser to benefit Michelle's Place. Michelle's Place is a local non-profit organization serving
the Temecula Valley, which provides emotional and educational support and facilitates breast
health care services for those touched with breast cancer.
The event includes a one-day Reality Rally Challenge Race throughout Old Town, a family-
friendly Reality Rally Festival including a Meet & Greet with reality stars, Photo Stations,
Carnival Games and a live Celebrity Chef Showcase where you can watch celebrity chefs
compete in timed culinary challenges. The challenge race will incorporate and highlight many of
the local attractions in Old Town Temecula including the Old Town Temecula Community
Theater and the Temecula Valley Museum. Celebrity Reality TV show contestants will be
invited to participate on teams and enjoy the amenities of Temecula during their weekend stay.
FISCAL IMPACT: The City-support costs of $5,600 and in-kind promotional services
of $11,415 are included in the Fiscal Year 2015-16 Operating Budget of the various supporting
departments.
ATTACHMENTS: Agreement
SPONSORSHIP AGREEMENT BETWEEN
THE CITY OF TEMECULA AND MICHELLE'S PLACE
THIS AGREEMENT is made and effective as of this 9t" day of February, 2016, by and
between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and
Michelle's Place, a California nonprofit corporation (hereinafter referred to as the "Nonprofit"). In
consideration of the mutual covenants, conditions and undertakings set forth herein, the parties
agree as follows:
1. RECITALS
This Agreement is made with respect to the following facts and purposes which each of the
parties acknowledge and agree are true and correct:
a. The Nonprofit shall operate the annual Reality Rally (hereinafter referred to as
the "Event") on April 9, 2016. The Event is a fundraiser for Michelle's Place and will take place in
Old Town Temecula.
b. The Event includes a one-day challenge type race throughout Old Town, an
evening festival and a celebrity chef showcase.
C. Alcohol will not be served.
d. The City desires to be a Co-Sponsor of the Event.
e. The Event will serve as a fundraiser with Michelle's Place, a local non-profit
organization servicing the Temecula Valley, which provides emotional and educational support for
those touched with breast cancer and facilitates breast health care services.
2. TERM
This Agreement shall commence on February 9, 2016, and shall remain and continue in
effect until tasks described herein are completed, but in no event later than June 30, 2016, unless
sooner terminated pursuant to the provisions of this Agreement.
3. CONSIDERATION
a. In exchange for providing the Nonprofit with in-kind city-support services
valued at an amount not to exceed Five Thousand Six Hundred Dollars and No Cents ($5,600.00)
and in-kind promotional services valued at an amount not to exceed Eleven Thousand Four Hundred
Fifteen Dollars and No Cents ($11,415.00), as listed in Exhibit B, the City of Temecula shall be
designated as a Co- Sponsor of the Event. As a Co-Sponsor the City shall receive sponsor benefits
as listed in Exhibit A.
4. WRITTEN REPORT
Within ninety (90) days after the conclusion of the Event, the Nonprofit shall prepare and
submit to the Assistant City Manager a written report evaluating the Event, its attendance, media
coverage, and description of the materials in which the City has listed as a Co-Sponsor. The report
shall also include samples of media, press clippings, flyers, pamphlets, etc., in a presentation
notebook format. In addition, complete financial statements including a balance sheet, income
statement and budget to actual comparison report of the Event must be included in such a written
report.
5. PERMITS
The Nonprofit shall file an application for a Special Event Permit with the City no later than
thirty (30) days prior to the first day of the Event. The City retains its governmental jurisdiction to
determine whether to issue the permits and the nature and scope of Conditions of Approval. The
Nonprofit shall comply with all conditions of approval for the Special Event Permit, or any other City-
issued permits. Failure to comply with the Conditions of Approval of such permits shall constitute a
default of this Agreement and is grounds for termination of this Agreement.
6. MEETING ATTENDANCE
The Nonprofit shall attend all City pre-event planning meetings and event recap meetings if
warranted.
7. INDEMNIFICATION
The Nonprofit shall indemnify, protect, defend and hold harmless the City of Temecula,
Temecula Community Services District, and/or the Successor Agency to the Temecula
Redevelopment Agency, its elected officials, officers, employees, volunteers, and representatives
from any and all suits, claims, demands, losses, defense costs or expenses, actions, liability or
damages of whatsoever kind and nature which the City of Temecula, Temecula Community Services
District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents
and employees may sustain or incur or which may be imposed upon them for injury to or death of
persons, or damage to property arising out of the Nonprofit's negligent or wrongful acts or omissions
arising out of or in any way related to the performance or non-performance of this Agreement.
8. INSURANCE
The Nonprofit shall secure and maintain from a State of California admitted insurance
company, pay for and maintain in full force and effect for the duration of this Agreement an
insurance policy of comprehensive general liability against claims for injuries to persons or damages
to property, which may arise from or in connection with the performance of the work hereunder by
April 1, 2016, its agents, representatives, or employees.
a. Minimum Scope of Insurance. Coverage shall be at least as broad as:
1) Insurance Services Office Commercial General Liability form No. CG
00 01 11 85 or 88.
2) Insurance Services Office Business Auto Coverage form CA 00 01 06
92 covering Automobile Liability, code 1 (any auto). If the Recipient owns no automobiles, a non-
owned auto endorsement to the General Liability policy described above is acceptable.
3) Worker's Compensation insurance as required by the State of
California and Employer's Liability Insurance. If the Recipient has no employees while performing
under this Agreement, worker's compensation insurance is not required, but Consultant shall
execute a declaration that it has no employees.
b. Minimum Limits of Insurance. Consultant shall maintain limits no less than:
1) General Liability: Two million ($2,000,000) per occurrence for bodily
injury, personal injury and property damage. If Commercial General Liability Insurance or other form
with a general aggregate limit is used, either the general aggregate limit shall apply separately to
this project/location or the general aggregate limit shall be twice the required occurrence limit.
2) Automobile Liability: One million ($1,000,000) per accident for bodily
injury and property damage.
3) Worker's Compensation as required by the State of California;
Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease.
C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured
retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000).
d. Other Insurance Provisions. The general liability and automobile liability
policies are to contain, or be endorsed to contain, the following provisions:
1) The City of Temecula, the Temecula Community Services District, the
Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and
volunteers are to be covered as insured's, as respects: liability arising out of activities performed by
or on behalf of the NonProfit; products and completed operations of the Recipient; premises owned,
occupied or used by the Nonprofit; or automobiles owned, leased, hired or borrowed by the
Nonprofit. The coverage shall contain no special limitations on the scope of protection afforded to
the City of Temecula, the Temecula Community Services District, the Successor Agency to the
Temecula Redevelopment Agency, their officers, officials, employees or volunteers.
2) For any claims related to this project, the Nonprofit's insurance
coverage shall be primary insurance as respects the City of Temecula, the Temecula Community
Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers,
officials, employees and volunteers. Any insurance or self-insured maintained by the City of
Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula
Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the
Consultant's insurance and shall not contribute with it.
3) Any failure to comply with reporting or other provisions of the policies
including breaches of warranties shall not affect coverage provided to the City, the Temecula
Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their
officers, officials, employees or volunteers.
4) The Nonprofit's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the limits of the insurer's
liability.
5) Each insurance policy required by this agreement shall be endorsed to
state: should the policy be canceled before the expiration date the issuing insurer will endeavor to
mail thirty (30) days prior written notice to the City.
6) If insurance coverage is canceled or, reduced in coverage or in limits
the Nonprofit shall within two (2) business days of notice from insurer phone, fax, and/or notify the
City via certified mail, return receipt requested of the changes to or cancellation of the policy.
e. Acceptability of Insurers. Insurance is to be placed with insurers with a
current A.M. Best rating of A-:VII or better, unless otherwise acceptable to the City. Self insurance
shall not be considered to comply with these insurance requirements.
f. Verification of Coverage. Nonproft shall furnish the City with original
endorsements effecting coverage required by this clause. The endorsements are to be signed by a
person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on
forms provided by the City. All endorsements are to be received and approved by the City before
work commences. As an alternative to the City's forms, the Nonprofit's insurer may provide
complete, certified copies of all required insurance policies, including endorsements affecting the
coverage required by these specifications.
9. GOVERNING LAW
The City and the Nonprofit understand and agree that the laws of the State of California shall
govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern
the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the
municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In
the event such litigation is filed by one party against the other to enforce its rights under this
Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to
reasonable attorney fees and litigation expenses for the relief granted.
10. LEGAL RESPONSIBILITIES
The Nonprofit shall keep itself informed of all local, State and Federal ordinances, laws and
regulations which in any manner affect those employed by it or in any way affect the performance of
its service pursuant to this Agreement. The Nonprofit shall at all times observe and comply with all
such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable
at law or in equity occasioned by failure of the Nonprofit to comply with this section.
11. ASSIGNMENT
The Nonprofit shall not assign the performance of this Agreement, nor any part thereof, nor
any monies due hereunder, without prior written consent of the City.
12. NOTICES
Any notices which either party may desire to give to the other party under this Agreement
must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable
document delivery service, such as but not limited to, Federal Express, that provides a receipt
showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage
prepaid, return receipt requested, addressed to the address of the party as set forth below or at any
other address as that party may later designate by Notice:
Mailing Address: City of Temecula
Attn: City Manager
41000 Main Street
Temecula, CA 92590
To Recipient: Michelle's Place
Attn: Kim Goodnough, Director
27645 Jefferson Avenue, Suite 117
Temecula, CA 92590-2345
15. INDEPENDENT CONTRACTOR
a. The Nonprofit shall at all times remain as to the City a wholly independent
contractor. The personnel performing the services under this Agreement on behalf of the Nonprofit
shall at all times be under the Nonprofit's exclusive direction and control. Neither City nor any of its
officers, employees, agents, or volunteers shall have control over the conduct of Recipient or any of
the Nonprofit's officers, employees, or agents except as set forth in this Agreement. The Nonprofit
shall not at any time or in any manner represent that it or any of its officers, employees or agents are
in any manner officers, employees or agents of the City. The Nonprofit shall not incur or have the
power to incur any debt, obligation or liability whatever against City, or bind City in any manner.
No employee benefits shall be available to the Nonprofit in connection with the performance of this
Agreement. Except for the fees paid to the Nonprofit as provided in the Agreement, City shall not
pay salaries, wages, or other compensation to the Nonprofit for performing services hereunder for
City. City shall not be liable for compensation or indemnification to the Nonprofit for injury or
sickness arising out of performing services hereunder.
16. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of
the parties described in this Agreement. All prior or contemporaneous agreements, understandings,
representations and statements, oral or written, are merged into this Agreement and shall be of no
further force or effect. Each party is entering into this Agreement based solely upon the
representations set forth herein and upon each party's own independent investigation of any and all
facts such party deems material.
17. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of the Nonprofit warrants and
represents that he or she has the authority to execute this Agreement on behalf of the Nonprofit and
has the authority to bind the Nonprofit to the performance of its obligations hereunder. The City
Manager is authorized to enter into an amendment on behalf of the City to make the following non-
substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non-
monetary changes in scope of work; (d) agreement termination.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF TEMECULA MICHELLE'S PLACE
(Two Signatures of corporate officers required unless
corporate documents authorize only one person to sign the
agreement on behalf of the corporation.)
By: By:
Michael S. Naggar, Mayor Kim Goodnough, Director
ATTEST:
By: By:
Randi Johl, City Clerk Marilyn Watson, President
APPROVED AS TO FORM:
By:
Peter M. Thorson, City Attorney NONPROFIT
Michelle's Place
Attn: Kim Goodnough
27645 Jefferson Ave, Suite 117
Temecula, CA 92590-2645
(951) 699-5455
PM Initials:�
Date:
EXHIBIT "A"
CITY OF TEMECULA'S SPONSORSHIP BENEFITS
CO-SPONSOR
Michelle's Place shall provide the following benefits and services for the citizens of the City of
Temecula:
• City of Temecula logo/name on advertisements
• City of Temecula name on all press releases
• City of Temecula logo/name on event poster
• City of Temecula logo/name on event flyers
• City of Temecula logo/name on event t-shirt
• Five (5) Reality Rally t-shirts
**Press Releases will be distributed to all local media, however, publication cannot be guaranteed.
Press Releases can also be provided to all sponsors for distribution to their clients, agents,
employees, etc.
EXHIBIT "B"
IN-KIND SERVICES
ESTIMATED VALUE OF CITY SUPPORT SERVICES AND COSTS
Based on the input from City departments we received estimated cost projections for the Reality
Rally. The following expenses can be anticipated for the event:
Police: $ 1,100.00
Fire: $ 1,000.00
Public Works: $ 2,500.00
Community Services: $ 2,500.00
TOTAL: 5 600.00
ESTIMATED VALUE OF PROMOTIONAL SERVICES
PROVIDED BY THE CITY OF TEMECULA
The estimated value for in-kind promotional assistance provided by The City of Temecula for the
Reality Rally is as follows:
Item Value
Auto Mall Marque $ 3,115.00
Appears approximately once every 4 '/ minutes
Cable Channel $ 5,100.00
Event slide appears approximately once per hour for 30 seconds
City Website $ 2,200.00
Event listing on the City of Temecula's event calendar
Promotional Poster 1,000.00
42X66 poster located in the concourse at the Civic Center
TOTAL VALUE: 11,415.00
Item No . 8
Approvals �-
City Attorney 11
Finance Director
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Kevin Hawkins, Director of Community Services
DATE: February 9, 2016
SUBJECT: Approve the Sponsorship Agreement with Temecula Valley Foundation for
Excellence in Education for the 2016 Taste of Temecula Valley
PREPARED BY: Dawn Adamiak, Recreation Supervisor
RECOMMENDATION: That the City Council approve the Sponsorship Agreement with
Temecula Valley Foundation for Excellence in Education for city-support costs, in the amount of
$6,700 and in-kind promotional services of$11,415, for the 2016 Taste of Temecula Valley.
BACKGROUND: Staff received a sponsorship request from Temecula Valley
Foundation for Excellence in Education to provide city-support costs for the 2016 Taste of
Temecula Valley to be held on April 29-30, 2016. The Economic Development Sub-Committee
of the City Council (then-Mayor Comerchero and Council Member Edwards) met on April 7,
2015, to review the budget on this special event and recommended continued support at the
levels indicated in the staff report.
Taste of Temecula Valley will serve as a fundraiser with the Temecula Valley Foundation for
Excellence in Education (TVFEE), a local non-profit organization whose mission is to assist
the Temecula Valley Unified School District with enhancing the teaching and learning
experience for students, through the donation of funds and resources from businesses and the
community. Their goal is to raise additional funds that will allow all schools within the Temecula
Valley Unified School District to support the offering of more Arts, Sciences and Technology in
the classroom. TVFEE also sponsors summer school enrichment programs and is working
closely with the school district to offer students an expanded summer enrichment curriculum.
Taste of Temecula Valley includes the opportunity for local restaurants, wineries,
microbreweries and vendors to showcase their establishments at a unique venue that is
designed to expose their products to new potential customers. Additionally, Taste of Temecula
Valley will include live entertainment and kids' activities throughout the scheduled event time.
The anticipated attendance is approximately 6,000 people.
FISCAL IMPACT: The City-support costs of $6,700 and in-kind promotional services
of $11,415 are included in the Fiscal Year 2015-16 Operating Budget of the various supporting
departments.
ATTACHMENTS: Agreement
SPONSORSHIP AGREEMENT BETWEEN
THE CITY OF TEMECULA AND TEMECULA VALLEY FOUNDATION
FOR EXCELLENCE IN EDUCATION
THIS AGREEMENT is made and effective as of this 9th day of February, 2016, by and between
the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and Temecula Valley
Foundation for Excellence in Education, a California nonprofit corporation (hereinafter referred to as the
"Nonprofit"). In consideration of the mutual covenants, conditions and undertakings set forth herein, the
parties agree as follows:
1. RECITALS
This Agreement is made with respect to the following facts and purposes which each of the
parties acknowledge and agree are true and correct:
a. The Nonprofit shall operate the Taste of Temecula Valley (hereinafter referred to
as the "Event") on April 29-30, 2016 The Event is a special event which is located in Old Town
Temecula.
b. The Event includes a Friday night VIP Dining and Concert experience, which
features local chefs and exclusive menu offerings from the area's finest restaurants. The family-friendly
Saturday event features menu selections from the best Southern California wineries, microbreweries
and specialty shops, live musice and kids' activities.
C. Alcohol will be served.
d. The City desires to be a Co-Sponsor of the Event.
e. The Event will serve as a fundraiser with Temecula Valley Foundation for
Excellence in Education, a local non-profit organization whose charitable work and contributions have
benefited youth in Temecula by providing summer school and after school programs for the Temecula
Valley Unified School District.
2. TERM
This Agreement shall commence on February 9, 2016, and shall remain and continue in effect
until tasks described herein are completed, but in no event later than June 30, 2016, unless sooner
terminated pursuant to the provisions of this Agreement.
3. CONSIDERATION
a. In exchange for providing the Nonprofit with in-kind city-support services valued
at an amount not to exceed Six Thousand Seven Hundred Dollars and No Cents ($6,700.00) and in-
kind promotional services valued at an amount not to exceed Eleven Thousand Four Hundred Fifteen
Dollars and No Cents ($11,415.00), as listed in Exhibit B, the City of Temecula shall be designated as
a Co-Sponsor of the Event. As a Co-Sponsor the City shall receive sponsor benefits as listed in
Exhibit A.
4. WRITTEN REPORT
Within ninety (90) days after the conclusion of the Event, the Nonprofit shall prepare and submit
to the Assistant City Manager a written report evaluating the Event, its attendance, media coverage,
and description of the materials in which the City has listed as a Co-Sponsor. The report shall also
include samples of media, press clippings, flyers, pamphlets, etc., in a presentation notebook format.
In addition, complete financial statements including a balance sheet, income statement and budget to
actual comparison report of the Event must be included in such a written report.
5. PERMITS
The Nonprofit shall file applications for a Special Event Permit with the City no later than thirty
(30) days prior to the first day of the Event. The City retains its governmental jurisdiction to determine
whether to issue the permits and the nature and scope of Conditions of Approval. The Nonprofit shall
comply with all conditions of approval for the Special Event Permit, or any other City-issued permits.
Failure to comply with the Conditions of Approval of such permits shall constitute a default of this
Agreement and is grounds for termination of this Agreement.
6. MEETING ATTENDANCE
The Nonprofit shall attend all City pre-event planning meetings and event recap meetings if
warranted.
7. INDEMNIFICATION
The Nonprofit shall indemnify, protect, defend and hold harmless the City of Temecula,
Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment
Agency, its elected officials, officers, employees, volunteers, and representatives from any and all suits,
claims, demands, losses, defense costs or expenses, actions, liability or damages of whatsoever kind
and nature which the City of Temecula, Temecula Community Services District, and/or the Successor
Agency to the Temecula Redevelopment Agency, its officers, agents and employees may sustain or
incur or which may be imposed upon them for injury to or death of persons, or damage to property
arising out of the Nonprofit's negligent or wrongful acts or omissions arising out of or in any way related
to the performance or non-performance of this Agreement.
8. INSURANCE
The Nonprofit shall secure and maintain from a State of California admitted insurance company,
pay for and maintain in full force and effect for the duration of this Agreement an insurance policy of
comprehensive general liability against claims for injuries to persons or damages to property, which
may arise from or in connection with the performance of the work hereunder by April 4, 2016, its
agents, representatives, or employees.
a. Minimum Scope of Insurance. Coverage shall be at least as broad as:
1) Insurance Services Office Commercial General Liability form No. CG 00
01 11 85 or 88.
2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92
covering Automobile Liability, code 1 (any auto). If the Recipient owns no automobiles, a non-owned
auto endorsement to the General Liability policy described above is acceptable.
3) Worker's Compensation insurance as required by the State of California
and Employer's Liability Insurance. If the Recipient has no employees while performing under this
Agreement, worker's compensation insurance is not required, but Consultant shall execute a
declaration that it has no employees.
4) Liquor Liability for bodily injury, personal injury and property damages.
b. Minimum Limits of Insurance. Consultant shall maintain limits no less than:
1) General Liability: Two million ($2,000,000) per occurrence for bodily
injury, personal injury and property damage. If Commercial General Liability Insurance or other form
with a general aggregate limit is used, either the general aggregate limit shall apply separately to this
project/location or the general aggregate limit shall be twice the required occurrence limit.
2) Automobile Liability: One million ($1,000,000) per accident for bodily
injury and property damage.
3) Worker's Compensation as required by the State of California; Employer's
Liability: One million dollars ($1,000,000) per accident for bodily injury or disease.
4) Liquor Liability: One million dollars ($1,000,000) combined single limit per
occurrence for bodily injury, personal injury and property damage.
C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured
retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000).
d. Other Insurance Provisions. The general liability and automobile liability policies
are to contain, or be endorsed to contain, the following provisions:
1) The City of Temecula, the Temecula Community Services District, the
Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and
volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or
on behalf of the NonProfit; products and completed operations of the Recipient; premises owned,
occupied or used by the Nonprofit; or automobiles owned, leased, hired or borrowed by the Nonprofit.
The coverage shall contain no special limitations on the scope of protection afforded to the City of
Temecula, the Temecula Community Services District, the Successor Agency to the Temecula
Redevelopment Agency, their officers, officials, employees or volunteers.
2) For any claims related to this project, the Nonprofit's insurance coverage
shall be primary insurance as respects the City of Temecula, the Temecula Community Services
District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials,
employees and volunteers. Any insurance or self-insured maintained by the City of Temecula,
Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment
Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance
and shall not contribute with it.
3) Any failure to comply with reporting or other provisions of the policies
including breaches of warranties shall not affect coverage provided to the City, the Temecula
Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their
officers, officials, employees or volunteers.
4) The Nonprofit's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
5) Each insurance policy required by this agreement shall be endorsed to
state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail
thirty (30) days prior written notice to the City.
6) If insurance coverage is canceled or, reduced in coverage or in limits the
Nonprofit shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via
certified mail, return receipt requested of the changes to or cancellation of the policy.
e. Acceptability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of A-:VII or better, unless otherwise acceptable to the City. Self insurance shall not be
considered to comply with these insurance requirements.
f. Verification of Coverage. Nonproft shall furnish the City with original
endorsements effecting coverage required by this clause. The endorsements are to be signed by a
person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms
provided by the City. All endorsements are to be received and approved by the City before work
commences. As an alternative to the City's forms, the Nonprofit's insurer may provide complete,
certified copies of all required insurance policies, including endorsements affecting the coverage
required by these specifications.
9. GOVERNING LAW
The City and the Nonprofit understand and agree that the laws of the State of California shall
govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the
interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the
municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In
the event such litigation is filed by one party against the other to enforce its rights under this
Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable
attorney fees and litigation expenses for the relief granted.
10. LEGAL RESPONSIBILITIES
The Nonprofit shall keep itself informed of all local, State and Federal ordinances, laws and
regulations which in any manner affect those employed by it or in any way affect the performance of its
service pursuant to this Agreement. The Nonprofit shall at all times observe and comply with all such
ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or
in equity occasioned by failure of the Nonprofit to comply with this section.
11. ASSIGNMENT
The Nonprofit shall not assign the performance of this Agreement, nor any part thereof, nor any
monies due hereunder, without prior written consent of the City.
12. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must
be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document
delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and
time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt
requested, addressed to the address of the party as set forth below or at any other address as that
party may later designate by Notice:
Mailing Address: City of Temecula
Attn: City Manager
41000 Main Street
Temecula, CA 92590
To Recipient: Temecula Valley Foundation for
Excellence in Education
Attn: Mark Katan
31350 Rancho Vista Road
Temecula, CA 92592
15. INDEPENDENT CONTRACTOR
a. The Nonprofit shall at all times remain as to the City a wholly independent
contractor. The personnel performing the services under this Agreement on behalf of the Nonprofit
shall at all times be under the Nonprofit's exclusive direction and control. Neither City nor any of its
officers, employees, agents, or volunteers shall have control over the conduct of Recipient or any of the
Nonprofit's officers, employees, or agents except as set forth in this Agreement. The Nonprofit shall not
at any time or in any manner represent that it or any of its officers, employees or agents are in any
manner officers, employees or agents of the City. The Nonprofit shall not incur or have the power to
incur any debt, obligation or liability whatever against City, or bind City in any manner.
No employee benefits shall be available to the Nonprofit in connection with the performance of this
Agreement. Except for the fees paid to the Nonprofit as provided in the Agreement, City shall not pay
salaries, wages, or other compensation to the Nonprofit for performing services hereunder for City. City
shall not be liable for compensation or indemnification to the Nonprofit for injury or sickness arising out
of performing services hereunder.
16. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the
parties described in this Agreement. All prior or contemporaneous agreements, understandings,
representations and statements, oral or written, are merged into this Agreement and shall be of no
further force or effect. Each party is entering into this Agreement based solely upon the
representations set forth herein and upon each party's own independent investigation of any and all
facts such party deems material.
17. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of the Nonprofit warrants and
represents that he or she has the authority to execute this Agreement on behalf of the Nonprofit and
has the authority to bind the Nonprofit to the performance of its obligations hereunder. The City
Manager is authorized to enter into an amendment on behalf of the City to make the following non-
substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non-monetary
changes in scope of work; (d) agreement termination.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF TEMECULA TEMECULA VALLEY FOUNDATION FOR
EXCELLENCE IN EDUCATION
(Two Signatures of corporate officers required unless
corporate documents authorize only one person to sign the
agreement on behalf of the corporation.)
By: By:
Michael S. Naggar, Mayor Mark Katan, Vice President Ways &
Means
ATTEST:
By: By:
Randi Johl, City Clerk Morris Myers, Board Member
APPROVED AS TO FORM:
By:
Peter M. Thorson, City Attorney NONPROFIT
Temecula Valley Foundation for Excellence
in Education
Attn: Mark Katan
31350 Rancho Vista Road
Temecula, CA 92592
Markk8ten@aol.com
Initial`s
Date:
EXHIBIT "A"
CITY OF TEMECULA'S SPONSORSHIP BENEFITS
CO-SPONSOR
Temecula Valley Foundation for Excellence in Education shall provide the following benefits and
services for the citizens of the City of Temecula:
• City of Temecula logo/name on advertisements
• City of Temecula name on all press releases
• City of Temecula logo/name on event poster
• City of Temecula logo/name on event flyers
• City of Temecula logo/name on event t-shirt
• Five (5) Taste of Temecula Valley t-shirts
**Press Releases will be distributed to all local media, however, publication cannot be guaranteed.
Press Releases can also be provided to all sponsors for distribution to their clients, agents,
employees, etc.
EXHIBIT "B"
IN-KIND SERVICES
ESTIMATED VALUE OF CITY SUPPORT SERVICES AND COSTS
Based on the input from City departments we received estimated cost projections for the Taste of
Temecula Valley event. The following expenses can be anticipated for the event:
Police: $ 1,500.00
Fire: $ 1,000.00
Public Works: $ 3,000.00
Community Services: $ 1,200.00
TOTAL: 6 700.00
ESTIMATED VALUE OF PROMOTIONAL SERVICES
PROVIDED BY THE CITY OF TEMECULA
The estimated value for in-kind promotional assistance provided by The City of Temecula for the Taste
of Temecula Valley is as follows:
Item Value
Auto Mall Marque $ 3,115.00
Appears approximately once every 4 '/ minutes
Cable Channel $ 5,100.00
Event slide appears approximately once per hour for 30 seconds
City Website $ 2,200.00
Event listing on the City of Temecula's event calendar
Promotional Poster $ 1,000.00
42X66 poster located in the concourse at the Civic Center
TOTAL VALUE: $ 11,415.00
Item No . 9
Approvals
City Attorney A�
Finance Director
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Kevin L. Hawkins, Director of Community Services
DATE: February 9, 2016
SUBJECT: Approve the Continuation of the Annual Planning and Implementation of the
Temecula Rod Run, Southern California's Premiere Car Show (At the
Recommendation of the Economic Development Committee Mayor Pro-Tem
Edwards and Council Member Comerchero)
PREPARED BY: Dawn Adamiak, Recreation Supervisor
RECOMMENDATION: That the City Council approve the continuation of the annual
planning and implementation of the Temecula Rod Run, Southern California's Premiere Car
Show to be managed by Community Services Department staff.
BACKGROUND: On July 23, 2013, (at the request of former Economic
Development Committee Members Roberts and Washington) the City Council approved the
planning and implementation of the 2014 Temecula Rod Run to be managed by City staff within
the Community Services Department. Given that this was the City's first Rod Run event as the
lead agency, a planning committee was formed with members from the Drifters Car Club and
the Old Town Temecula Association. Committee members met monthly at noticed meetings for
planning and open discussions. The 2014 Rod Run was held March 7-8, 2014, in Old Town
Temecula featuring 750 cars and was widely considered to be highly successful.
On July 8, 2014, the City Council approved the continued planning and implementation of the
2015 Temecula Rod Run to be managed solely by City special event staff within the Community
Services Department. The 2015 Rod Run was held March 6-7, 2015, with an overwhelmingly
positive response from participants, vendors, merchants, and the public. Participants
appreciated the new reserved parking and new vendor location. The event received particularly
positive feedback on the customer service provided by City staff.
On April 7, 2015 the Economic Development Committee (then-Mayor Comerchero and Council
Member Edwards) met and expressed their support of the annual Rod Run as one of
Temecula's signature events. As such, the committee recommended that the event be handled
in a similar fashion to the 4th of July Parade and events, Santa's Electric Light Parade, etc. with
the planning and implementation being managed by the City special events staff within the
Community Services Department, thereby eliminating the need to bring this item before the
Economic Development Committee yearly. Staff has been working diligently on the logistics for
the 2016 Rod Run scheduled for March 4-5, 2016. To date we have over 450 cars registered
on our way to capacity of 650. The City special events staff continues to work closely with the
Old Town Temecula Association, Visit Temecula Valley and numerous car clubs.
FISCAL IMPACT: Support costs including Fire, Police and Public Works totaling
approximately $63,000 will be appropriated in each Fiscal Year Annual Operating Budget.
ATTACHMENTS: None
Item No . 10
Approvals
City Attorney
Finance Director
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Curtis Brown, Division Chief
DATE: February 9, 2016
SUBJECT: Approve the Sponsorship Agreement with Trauma Intervention Program of
Southwest Riverside County, Inc. for Traumatic Incident Citizen Support
PREPARED BY: Becky Obmann, Administrative Assistant
RECOMMENDATION: That the City Council approve the Sponsorship Agreement with
Trauma Intervention Program of Southwest Riverside County, Inc., in the amount of $10,000, for
traumatic incident citizen support.
BACKGROUND: The Trauma Intervention Program, better known as TIP is a
national non-profit organization that provides counseling and assistance at incidents when Fire
and Police call upon them. Services include assistance to family members at an unexplained
death, assault, vehicle accident or any incident that the responding public safety officer deems
necessary. This program provides a needed service that will provide support to our Temecula
residents in a time of need.
TIP volunteers undergo a screening process prior to becoming accepted into the program.
Prerequisites include passing a Department of Justice background check and a clean driving
record. TIP volunteers also must be able to commit to three 12 hour shifts per month and cannot
begin work until they attend a 55-hour training program that includes a one-on-one interview
with the board, orientation, intense emotional training and a policies and procedures course.
A number of municipalites and organizations throughout Riverside County utilize the Trauma
Intervention Program, including the City of Murrieta, Canyon Lake, Lake Elsinore, Menifee and
Wildomar. TIP volunteers also provide support in the unincorporated areas of Riverside
County.
Police and Fire utilize TIP at incidents when life altering events take place. Because both
entities use TIP's services the Police and Fire Department will split fund this program providing
$5,000 each from their Fiscal Year 2015-16 operating budget.
FISCAL IMPACT: Total expenditure not to exceed $10,000. Adequate funds are
available in the Fiscal year 2015-16 Police and Fire Department budget.
ATTACHMENTS: Sponsorship Agreement
SPONSORSHIP AGREEMENT BETWEEN
THE CITY OF TEMECULA AND TRAUMA INTERVENTION
PROGRAM OF SOUTHWEST RIVERSIDE COUNTY, INC.
THIS AGREEMENT is made and effective as of this 9th day of February, 2016, by and
between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and
Trauma Intervention Program of Southwest Riverside County, Inc. , a California nonprofit
corporation (hereinafter referred to as the "Nonprofit"). In consideration of the mutual
covenants, conditions and undertakings set forth herein, the parties agree as follows:
1. RECITALS
This Agreement is made with respect to the following facts and purposes which each of
the parties acknowledge and agree are true and correct:
a. The Nonprofit shall be available to respond to emergencies upon being
contacted by the Fire Department, Police Department or City Authority. Availabilty shall be 24
hours a day, seven days a week. The Nonprofit will assist the citizens of Temecula at incidents
deemed necessary by the City which may include, but not limited to: a natural or unexplained
death; victims of violent crimes including rape, assault, robbery or burglary; victims displaced by
fire; disoriented or lonely elderly persons; people involved in vehicle accidents; survivors of
suicide and those that are distraught and seeking immediate support.
2. TERM
This Agreement shall commence on February 9, 2016, and shall remain and continue in
effect until tasks described herein are completed, but in no event later than June 30, 2016,
unless sooner terminated pursuant to the provisions of this Agreement.
3. CONSIDERATION
a. In exchange for providing support services in Fiscal Year 2015-16 the
City agrees to pay the the Nonprofit Ten Thousand Dollars and No Cents on or before March
31, 2016.
4. INDEMNIFICATION
The Nonprofit shall indemnify, protect, defend and hold harmless the City of Temecula,
Temecula Community Services District, and/or the Successor Agency to the Temecula
Redevelopment Agency, its elected officials, officers, employees, volunteers, and
representatives from any and all suits, claims, demands, losses, defense costs or expenses,
actions, liability or damages of whatsoever kind and nature which the City of Temecula,
Temecula Community Services District, and/or the Successor Agency to the Temecula
Redevelopment Agency, its officers, agents and employees may sustain or incur or which may
be imposed upon them for injury to or death of persons, or damage to property arising out of the
Nonprofit's negligent or wrongful acts or omissions arising out of or in any way related to the
performance or non-performance of this Agreement.
5. INSURANCE
The Nonprofit shall secure and maintain from a State of California admitted insurance
company, pay for and maintain in full force and effect for the duration of this Agreement an
insurance policy of comprehensive general liability against claims for injuries to persons or
damages to property, which may arise from or in connection with the performance of the work
hereunder by February 9, 2016, its agents, representatives, or employees.
a. Minimum Scope of Insurance. Coverage shall be at least as broad as:
1) Insurance Services Office Commercial General Liability form No.
CG 00 01 11 85 or 88.
2) Insurance Services Office Business Auto Coverage form CA 00 01
06 92 covering Automobile Liability, code 1 (any auto). If the Recipient owns no automobiles, a
non-owned auto endorsement to the General Liability policy described above is acceptable.
3) Worker's Compensation insurance as required by the State of
California and Employer's Liability Insurance. If the Recipient has no employees while
performing under this Agreement, worker's compensation insurance is not required, but
Consultant shall execute a declaration that it has no employees.
b. Minimum Limits of Insurance. Consultant shall maintain limits no less
than:
1) General Liability: Two million ($2,000,000) per occurrence for
bodily injury, personal injury and property damage. If Commercial General Liability Insurance or
other form with a general aggregate limit is used, either the general aggregate limit shall apply
separately to this project/location or the general aggregate limit shall be twice the required
occurrence limit.
2) Automobile Liability: One million ($1,000,000) per accident for
bodily injury and property damage.
3) Worker's Compensation insurance is required only if Nonprofit
employs any employees. Nonprofit warrants and represents to the City of Temecula, Temecula
Community Services District, and/or the Successor Agency to the Temecula Redevelopment
Agency that it has no employees and that it will obtain the required Worker's Compensation
Insurance upon the hiring of any employees.Worker's Compensation as required by the State of
California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or
disease.
C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured
retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000).
d. Other Insurance Provisions. The general liability and automobile liability
policies are to contain, or be endorsed to contain, the following provisions:
1) The City of Temecula, the Temecula Community Services District,
the Successor Agency to the Temecula Redevelopment Agency, their officers, officials,
employees and volunteers are to be covered as insured's, as respects: liability arising out of
activities performed by or on behalf of the NonProfit; products and completed operations of the
Recipient; premises owned, occupied or used by the Nonprofit; or automobiles owned, leased,
hired or borrowed by the Nonprofit. The coverage shall contain no special limitations on the
scope of protection afforded to the City of Temecula, the Temecula Community Services
District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials,
employees or volunteers.
2) For any claims related to this project, the Nonprofit's insurance
coverage shall be primary insurance as respects the City of Temecula, the Temecula
Community Services District, the Successor Agency to the Temecula Redevelopment Agency,
their officers, officials, employees and volunteers. Any insurance or self-insured maintained by
the City of Temecula, Temecula Community Services District, and/or the Successor Agency to
the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be
excess of the Consultant's insurance and shall not contribute with it.
3) Any failure to comply with reporting or other provisions of the
policies including breaches of warranties shall not affect coverage provided to the City, the
Temecula Community Services District, the Successor Agency to the Temecula Redevelopment
Agency, their officers, officials, employees or volunteers.
4) The Nonprofit's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the limits of the insurer's
liability.
5) Each insurance policy required by this agreement shall be
endorsed to state: should the policy be canceled before the expiration date the issuing insurer
will endeavor to mail thirty (30) days prior written notice to the City.
6) If insurance coverage is canceled or, reduced in coverage or in
limits the Nonprofit shall within two (2) business days of notice from insurer phone, fax, and/or
notify the City via certified mail, return receipt requested of the changes to or cancellation of the
policy.
e. Acceptability of Insurers. Insurance is to be placed with insurers with a
current A.M. Best rating of A-:VII or better, unless otherwise acceptable to the City. Self
insurance shall not be considered to comply with these insurance requirements.
f. Verification of Coverage. Nonproft shall furnish the City with original
endorsements effecting coverage required by this clause. The endorsements are to be signed
by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to
be on forms provided by the City. All endorsements are to be received and approved by the
City before work commences. As an alternative to the City's forms, the Nonprofit's insurer may
provide complete, certified copies of all required insurance policies, including endorsements
affecting the coverage required by these specifications.
6. GOVERNING LAW
The City and the Nonprofit understand and agree that the laws of the State of California
shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and
also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall
take place in the municipal, superior, or federal district court with geographic jurisdiction over
the City of Temecula. In the event such litigation is filed by one party against the other to
enforce its rights under this Agreement, the prevailing party, as determined by the Court's
judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief
granted.
7. LEGAL RESPONSIBILITIES
The Nonprofit shall keep itself informed of all local, State and Federal ordinances, laws
and regulations which in any manner affect those employed by it or in any way affect the
performance of its service pursuant to this Agreement. The Nonprofit shall at all times observe
and comply with all such ordinances, laws and regulations. The City, and its officers and
employees, shall not be liable at law or in equity occasioned by failure of the Nonprofit to comply
with this section.
8. ASSIGNMENT
The Nonprofit shall not assign the performance of this Agreement, nor any part thereof,
nor any monies due hereunder, without prior written consent of the City.
9. NOTICES
Any notices which either party may desire to give to the other party under this
Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a
reputable document delivery service, such as but not limited to, Federal Express, that provides
a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified
mail, postage prepaid, return receipt requested, addressed to the address of the party as set
forth below or at any other address as that party may later designate by Notice:
Mailing Address: City of Temecula
Attn: City Manager
41000 Main Street
Temecula, CA 92590
To Recipient: Trauma Intervention Program of Southwest
Riverside County, Inc.
Attn: Magda Stewart
PO Box 585
Murrieta, CA 92564
15. INDEPENDENT CONTRACTOR
a. The Nonprofit shall at all times remain as to the City a wholly independent
contractor. The personnel performing the services under this Agreement on behalf of the
Nonprofit shall at all times be under the Nonprofit's exclusive direction and control. Neither City
nor any of its officers, employees, agents, or volunteers shall have control over the conduct of
Recipient or any of the Nonprofit's officers, employees, or agents except as set forth in this
Agreement. The Nonprofit shall not at any time or in any manner represent that it or any of its
officers, employees or agents are in any manner officers, employees or agents of the City. The
Nonprofit shall not incur or have the power to incur any debt, obligation or liability whatever
against City, or bind City in any manner.
No employee benefits shall be available to the Nonprofit in connection with the performance of
this Agreement. Except for the fees paid to the Nonprofit as provided in the Agreement, City
shall not pay salaries, wages, or other compensation to the Nonprofit for performing services
hereunder for City. City shall not be liable for compensation or indemnification to the Nonprofit
for injury or sickness arising out of performing services hereunder.
16. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations
of the parties described in this Agreement. All prior or contemporaneous agreements,
understandings, representations and statements, oral or written, are merged into this
Agreement and shall be of no further force or effect. Each party is entering into this Agreement
based solely upon the representations set forth herein and upon each party's own independent
investigation of any and all facts such party deems material.
17. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of the Nonprofit warrants and
represents that he or she has the authority to execute this Agreement on behalf of the Nonprofit
and has the authority to bind the Nonprofit to the performance of its obligations hereunder. The
City Manager is authorized to enter into an amendment on behalf of the City to make the
following non-substantive modifications to the agreement: (a) name changes; (b) extension of
time; (c) non-monetary changes in scope of work; (d) agreement termination.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF TEMECULA Trauma Intervention of Southwest
Riverside County, Inc.
(Two Signatures of corporate officers required unless
corporate documents authorize only one person to sign the
agreement on behalf of the corporation.)
By: By:
Michael S. Naggar, Mayor Mike Norkin, Chairman of the Board
of Directors
ATTEST:
By: By:
Randi Johl, City Clerk Kim Joseph-Cousins, Treasurer,
Board of Directors
APPROVED AS TO FORM:
By:
Peter M. Thorson, City Attorney NONPROFIT
Trauma Intervention Program of Southwest
Riverside County, Inc.
Magda Stewart
PO Box 585, Murrieta, CA 92564
951-698-2453
magdaoftipswrc@gmail.com
PM Initials_�
Date:
Item No . 11
Approvals
City Attorney
Finance Director
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Thomas W. Garcia, Director of Public Works/City Engineer
DATE: February 9, 2016
SUBJECT: Grant Non-Exclusive Easements to Eastern Municipal Water District in
Connection with the Interstate 15 / State Route 79 South Ultimate Interchange,
PW04-08
PREPARED BY: Amer Attar, Principal Engineer
Avlin R. Odviar, Senior Engineer
RECOMMENDATION: That the City Council adopt a resolution entitled:
RESOLUTION NO. 16-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA GRANTING NON-EXCLUSIVE EASEMENTS TO
EASTERN MUNICIPAL WATER DISTRICT FOR THE
RELOCATION OF SEWER AND WATER FACILITIES IN
CONNECTION WITH THE INTERSTATE-15 / STATE ROUTE 79
SOUTH ULTIMATE INTERCHANGE, PW04-08 (ASSESSOR'S
PARCEL NUMBERS 922-210-057, 922-210-059, AND 922-210-
060)
BACKGROUND: In 2005, the City purchased land identified by Assessor's Parcel
Numbers (APN) 922-210-060 and 922-210-061, located at the southerly terminus of Old Town
Front Street, south of State Route 79 South. As purchased, the property includes several
easements for sewage transmission facilities and appurtenances in favor of the Eastern
Municipal Water District (EMWD).
Construction of the Interstate-15 / State Route 79 South Ultimate Interchange project (Project)
will place new freeway on- and off-ramps in areas which overlap the EMWD easements and its
facilities within the easements. These facilities must be relocated to comply with Caltrans'
policies of curtailing utility encroachments within State right of way. Accordingly, the City is
obliged to provide equivalent, replacement easements for the EMWD facilities to be relocated.
The proposed replacement easements span portions of City-owned lands including APNs 922-
210-057, 922-210-059, and 922-210-060. They are based on utility relocation plans designed
by the City and EMWD. The Grants of Easements provide rights in the proposed replacement
easements that are comparable and equivalent to those of the existing EMWD easements.
After the project has been constructed and EMWD has accepted the relocated sewer and water
facilities, EMWD will release the portions of its existing easements that were vacated by the
utility relocations. Since EMWD will not benefit by accepting the replacement easements and
releasing the existing easements, and since the City will not benefit from granting the
replacement easements and accepting the released easements, there will be no payments
exchanged between the parties in either of the transactions.
FISCAL IMPACT: There is no fiscal impact associated with adoption of the resolution
to grant Eastern Municipal Water District the non-exclusive easements.
ATTACHMENTS: 1. Resolution
2. Grant of Easement (APN 922-210-057, 059)
3. Grant of Easement (APN 922-210-060, 063)
4. Grant of Easement (APN 922-210-060, 063)
5. Project Description
6. Project Location
RESOLUTION NO. 16-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA GRANTING NON-EXCLUSIVE
EASEMENTS TO EASTERN MUNICIPAL WATER
DISTRICT FOR THE RELOCATION OF SEWER AND
WATER FACILITIES IN CONNECTION WITH THE
INTERSTATE-15 / STATE ROUTE 79 SOUTH ULTIMATE
INTERCHANGE, PW04-08 (ASSESSOR'S PARCEL
NUMBERS 922-210-057, 922-210-059, AND 922-210-060)
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE
AS FOLLOWS:
Section 1. Findings.
A. The City of Temecula is the sponsor and implementing agency for the
Interstate-15 / State Route 79 South Ultimate Interchange project (Project). The Project
proposes to modify freeway facilities, which are the jurisdiction of the State of California,
Department of Transportation (Caltrans).
B. The City of Temecula owns properties identified as Assessor's Parcel
Numbers 922-210-057, 922-210-059, 922-210-060, and 922-210-061, located at the
southerly terminus of Old Town Front Street, south of State Route 79 South.
C. The Eastern Municipal Water District (EMWD) owns and operates sewer
and water facilities within its easements recorded on APNs 922-210-060 and 922-210-
061.
D. The proposed Project will construct new freeway on- and off-ramps in
areas which overlap the EMWD facilities and easements.
E. Caltrans maintains policies to curtail utility encroachment within State right
of way.
F. As Project sponsor and implementing agency, the City must provide for
the relocation of the EMWD facilities which would be in conflict with the proposed State
right of way, per Caltrans policies on utility encroachment.
G. As Project sponsor and implementing agency, the City must provide for
replacement easements and rights for the relocated EMWD facilities. Such easements
and rights shall be equivalent in practice to the easements and rights being replaced.
H. The Grants of Easements have been prepared based on utility relocation
plans designed by the City and EMWD and in consideration of the terms and rights of
EMWD under the existing easements. The new easements span City-owned properties
identified as APNs 922-210-057, 922-210-059, and 922-210-060.
I. After completion of the Project, and EMWD acceptance of the relocated
sewer and water facilities, EMWD will release portions of its easements that were
vacated by the relocated sewer and water facilities.
Section 2. Approval of the Grants of Easements. The City Council of the
City of Temecula approves the Grants of Easements, granting to the Eastern Municipal
Water District non-exclusive easements and rights of way for sewer and water facilities
relocated as part of the Interstate-15 / State Route 79 South Ultimate Interchange
project.
Section 3. Certification. The City Clerk shall certify the adoption of this
resolution.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this 9th day of February, 2016.
Michael S. Naggar, Mayor
ATTEST:
Randi Johl, City Clerk
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the
foregoing Resolution No. 16- was duly and regularly adopted by the City Council of the
City of Temecula at a meeting thereof held on the 9th day of February, 2016, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
Randi Johl, City Clerk
Recording Requested by
Eastern Municipal Water District
After Recordation Return to:
Eastern Municipal Water District
2270 Trumble Road
Perris, CA 92570
Space Above This Line for Recorder's Use
ASSESSOR PARCEL NO(s). 922-210-057, 059 PROJECT NO. 12868
GRANT OF EASEMENT AND RIGHT OF WAY FOR UTILITY
PIPELINES AND APPURTENANCES
FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, the City of Temecula, a
municipal corporation (hereinafter referred to as "Grantor") does hereby grant to EASTERN MUNICIPAL
WATER DISTRICT, a municipal water district, its successors and assigns (hereinafter referred to a
"Grantee") a perpetual non-exclusive easement and right of way to construct, enlarge, reconstruct, remove
and replace, operate, inspect, maintain, repair, improve, and relocate, sewage transmission and collection
facilities, including, but not limited to, gravity pipelines, pressure pipelines, manholes, connections and
appurtenant equipment for the collection and transmission of sewage, in, on, over, under, upon, along,
through and across the property hereinafter described, together with reasonable right of access to and from
said easement for purposes of exercising the rights granted in said easement.
Said easement shall be in, under, over and across that certain property situated in the County of Riverside,
State of California, described as follows:
(See EXHIBITS "A"AND"B"ATTACHED HERETO AND MADE A PART HEREOF)
The foregoing easement shall include:
(a) The temporary use of such adjacent land of Grantor as is necessary to install the facilities
provided for under the term of the easement granted herein; and
(b) The right to enter upon and pass and repass over and along said strip or strips of land, and to
deposit tools, implements and other materials thereon by Grantee, its officers, agents and
employees, and by persons under contract to construct said pipeline or pipelines, and their
employees,whenever and wherever necessary for the purpose of exercising the rights herein
granted.
Grantor retains the right to the use of the land described herein except as to any use in derogation of the
easement contained herein, and specifically agrees that no trees shall be planted thereon and no buildings or
other structures of any kind will be placed, constructed or maintained over the real property described herein.
Any work by Grantor, or any one working through or under Grantor, affecting the surface or subsurface of
the ground subject to this easement shall be performed only after giving written notice by certified mail,
postage prepaid, addressed to Grantee at Grantee's office setting for the proposed changes in detail. Such
notice is to be given to the Grantee at least 15 business days prior to commencement of such work.
Notwithstanding the foregoing,the surface of the ground with respect to the distance from the ground surface
to the top of any pipes, as of the date of this easement, shall not be changed by any party other than Grantee,
if it results in:
Page 1 of 2
(a) Cutting"or removing the soil which leaves less than thirty six(36), inches of soil over the
top of the pipe; and
(b) "Hauling"in of soil of"filling"which will leave more than six(6) feet of soil over the top of
any pipe.
It is understood that the permanent easements and the rights of way above described shall be acquired subject
to the rights of the Grantor, Grantor's successors, heirs and assigns, to use the surface of the real property
within the boundaries of such easements and rights of way. It is understood that any use of the surface rights
by Grantor, and Grantor's successors, heirs and assigns, shall be deemed a continuing permissive use
allowed by Grantee, its successors, heirs and assigns, and each successor-in- interest of the Grantor, by
acceptance of a conveyance of said property or interest therein admits and agrees that any such use is a
continuing permissive use. It is understood that each and every right and privilege hereby granted is free and
alienable. Notwithstanding the foregoing, it is understood and agreed that this Grant of Easement shall not
be construed as a Grant of Fee Title.
Grantee, its successors and assigns, shall restore, or cause to be restored,the surface or subsurface of the real
property hereinabove described to the condition said property was in as of the time of performance of any
enlargement, construction, reconstruction, removal and replacement, operation, inspection, maintenance,
repair, improvement and relocation, and such reservation shall be performed with due diligence and dispatch.
IN WITNESS WHEREOF,this instrument has been executed this— day of
Day Month Year
GRANTOR
City of Temecula, a municipal corporation
By:
Michael S.Naggar,Mayor
Attest:
By:
Randi Johl, City Clerk
Approved as to form:
Richards,Watson& Gershon
By:
Peter M. Thorson, City Attorney
Page 2 of 2
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE§ 1189
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document.
State of California )
County of )
On before me, ,
Date Here Insert Name and Title of the Officer
personally appeared
Name(s)of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same in
his/her/their authorized capacity(ies),and that by his/her/their signature(s)on the instrument the person(s),
or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph
is true and correct.
WITNESS my hand and official seal.
Signature
Signature of Notary Public
Place Notary Seal Above
OPTIONAL
Though this section is optional, completing this information can deter alteration of the document or
fraudulent reattachment of this form to an unintended document.
Description of Attached Document
Title or Type of Document:
Document Date: Number of Pages:
Signer(s) Other Than Named Above:
Capacity(ies) Claimed by Signer(s)
Signer's Name: Signer's Name:
❑Corporate Officer — Title(s): ❑Corporate Officer — Title(s):
❑Partner — ❑ Limited ❑General ❑Partner — ❑ Limited ❑General
❑Individual ❑Attorney in Fact ❑Individual ❑Attorney in Fact
❑Trustee ❑Guardian or Conservator ❑Trustee ❑Guardian or Conservator
❑Other: ❑ Other:
Signer Is Representing: Signer Is Representing:
02015 National Notary Association •www.NationalNotary.org • 1-800-US NOTARY(1-800-876-6827) Item#5907
CERTIFICATE OF ACCEPTANCE
This is to certify that the interest in real property conveyed by a Grant of Easement dated 1 /2016
from the CITY OF TEMECULA, a municipal corporation to EASTERN MUNICIPAL WATER DISTRICT,
a public agency organized and existing under and by virtue of the Municipal Water District Law of 1911,
is hereby accepted by the undersigned officer or agent on behalf of the Board of Directors pursuant to
authority conferred by Resolution No. 80 of the Board of Directors adopted on January 14, 1953, and the
Grantee consents to the recordation thereof by its duly authorized officer or agent.
Dated: EASTERN MUNICIPAL WATER
DISTRICT, a public agency organized
and existing under and by virtue of the
Municipal Water District Law of 1911
By:
Sheila Zelaya, Board Secretary
APN(S): 922-210-057, 059
W.O.: 12868
RB:
Page 1 of 1
EXHIBIT "A"
EASTERN MUNICIPAL WATER DISTRICT
WATER AND ACCESS EASEMENT
W.O. 12868
APN: 922-210-057, 059
GRANTOR: THE CITY OF TEMECULA
a municipal corporation
LEGAL DESCRIPTION
THAT CERTAIN PARCEL OF LAND, IN THE CITY OF TEMECULA, COUNTY OF RIVERSIDE,
STATE OF CALIFORNIA, BEING A PORTION OF PARCEL "A" OF LOT LINE ADJUSTMENT
NO. PA98-0331 RECORDED NOVEMBER 14, 2000 AS INSTRUMENT NO. 2000-453433 OF
OFFICIAL RECORDS IN THE OFFICE OF THE COUNTY RECORDER OF SAID RIVERSIDE
COUNTY, DESCRIBED AS FOLLOWS:
COMMENCING AT THE WESTERLY TERMINUS OF THAT CERTAIN COURSE IN THE
GENERAL SOUTHERLY LINE OF PARCEL "A" OF SAID LOT LINE ADJUSTMENT NO. PA98-
0331, DESCRIBED AS HAVING A BEARING AND DISTANCE OF "SOUTH 82"44'46"WEST
214.20 FEET" ON SAID LOT LINE ADJUSTMENT;
THENCE ALONG SAID GENERAL SOUTHERLY LINE NORTH 82'42'10" EAST 6.49 FEET TO
THE TRUE POINT OF BEGINNING;
THENCE CONTINUING ON SAID GENERAL SOUTHERLY LINE NORTH 82'42'10" EAST 40.00
FEET;
THENCE LEAVING SAID GENERAL SOUTHERLY LINE NORTH 07"14'03"WEST 218.20 FEET
TO THE SOUTHERLY LINE OF PARCEL "B" OF THAT CERTAIN OFFER OF DEDICATION
RECORDED JUNE 20, 2001 AS INSTRUMENT NO. 2001-280976 OF OFFICIAL RECORDS, IN
THE OFFICE OF THE COUNTY RECORDER OF SAID RIVERSIDE COUNTY;
THENCE ALONG SAID SOUTHERLY LINE OF PARCEL "B" SOUTH 82°42'10"WEST 40.00
FEET:
THENCE LEAVING SAID SOUTHERLY LINE SOUTH 07`14'03" EAST 218.20 FEET TO THE
TRUE POINT OF BEGINNING.
CONTAINING: 8,728 SQUARE FEET, MORE OR LESS.
EXHIBIT"B"ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF.
THIS DESCRIPTION WAS PREPARED BY ME OR UNDER MY DIRECTION.
O�PL LAND S�
11 f Zo �5 ��,`�P•DUQU��9L�
HN R. DUQU TE, PLS 7566 DATE c4'off'
MY LICENSE EXPIRES 12/31/15 � No.7566 x
* Exp.12-31- 1
OF CPL\FOPS
1 of 1
50 25 0 50 100 150 EXHIBIT 99B"
WmmLxlLZZZZZwmmmmmLZZ--=
SCALE: 1"=50'
C-00�tR-IOM ----------------
OFFER CORDED CO
CATI
BASIS OF BEARINGS NOTE 6 20 20011
THE BASIS OF BEARINGS FOR THIS PLAT NO.
2001-280976
IS THE CALIFORNIA STATE PLANE
COORDINATE SYSTEM,
CCS83, ZONE 6, 3
BASED LOCALLY ON CONTROL STATIONS
"BILL", 'MAT2', AND *DVLS' NAD 83 DATA TABLE
(NSRS2007). ALL BEARINGS SHOWNON
BEA 82
LENGTH
THIS PLAT ARE GRID ALL DISTANCES EMWD WATER AND ACCESS EASEMENT
SHOWN ARE GROUND DiSTANCES UNLESS PROJECT SITE: .79 1 6.49 8728 S.F.)
SPECIFIED OTHERWISE. GRID DISTANCES 2 N82'42'TO'E
MAY BE OBTAINED BY MULTIPLYING THE
40.00
GROUND DISTANCE BY A COMBINATION 3 N82*4210"E 40.00 EXISTING EMWD EASEMENT
lt RECORDED 3/8/1990 AS INST.
FACTOR OF 0.99991477. yr'"Ty Lw p N NO. 1990-84404, O.R.
NOT TO SCALE vINDICATES RECORD DATA PER
N L.L.A. PA 98-0331 REC. 11/14/2000
PROPERTY DESCRIPTION INSTR. NO. 2000-0453433, O.R.
IN THE CITY OF TEMECULA, COUNTY OF RIVERSIDE, PCL 'A'
STATE OF CALIFORNIA BEING A PORTION OF THE PARCEL �jOLLA NO. PA98-0331 10D
"A" OF LOT LINE ADJUSTMENT NO. PA98-0331, 5D 0 11CD
RECORDED 11/14/2000 AS INTRUMENT NO. 2000-0453433 a 10
OFFICIAL RECORDS OF SAID RIVERSIDE COUNTY. REC. 11/14/2000 'to
c.' INST NO. 2000-0453433 O.R. 'k.
APR 922-210-057 6-0
I N 2119723.64
APN:922-210-059 11 E 6289396.03
44'46"E
4'46"E 214.20')
2 42'12"S
PREPARED UNDER THE
SUPERVISION OF:
L.S. 7586
EUXP.12/31/15
�aDJ R. DUQLblTTE L.S. 7566 A
EXPIRATION DATE: 12/31/15 e OF c
40810 COUNTY CENTER DR.,
SUITE 100
TEMECULA,CA 92591
PHONE:(951)67643042
I N T E R N A T 1 0 N A L MBAKERINTLCOM SECTION 13, T8S, R31N, SBM (PROTRACTED)
REVISIONS REFERENCES SCALE DATE EASTERN MUNICIPAL WATER DISTRICT y,D, 12868
DATE INITIAL DESCRIPTION APPIVI) PMB 200/100-102 DESIGNED MBI 09/15 RIVERSIDE COUNTY, CALIFORNIA
INST. NO. 1990-84404 O.R. DRAWN MBI 09/15 C.0.
INST. NO. 2001-280976 O.R. TRACED EMWD WATER AND ACCESS EASEMENT PLAT
INST. NO. 2000-453433 O.R. CHECKED PROPERTY OF: CGORD.
APPROVALS RECORDING DATA CITY OF TEMEaLA, A MUNICIPAL CORPORATION SHT.
INST. NO.
----JAPPROVED
ENGINEERING RIGHT OF WAY DATE, EMWD DATE RB-
Recording Requested by
Eastern Municipal Water District
After Recordation Return to:
Eastern Municipal Water District
2270 Trumble Road
Perris, CA 92570
Space Above This Line for Recorder's Use
ASSESSOR PARCEL NO(s). 922-210-060, 063 PROJECT NO. 12868
GRANT OF EASEMENT AND RIGHT OF WAY FOR UTILITY
PIPELINES AND APPURTENANCES
FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, the City of Temecula, a
municipal corporation (hereinafter referred to as "Grantor") does hereby grant to EASTERN MUNICIPAL
WATER DISTRICT, a municipal water district, its successors and assigns (hereinafter referred to a
"Grantee") a perpetual non-exclusive easement and right of way to construct, enlarge, reconstruct, remove
and replace, operate, inspect, maintain, repair, improve, and relocate, sewage transmission and collection
facilities, including, but not limited to, gravity pipelines, pressure pipelines, manholes, connections and
appurtenant equipment for the collection and transmission of sewage, in, on, over, under, upon, along,
through and across the property hereinafter described, together with reasonable right of access to and from
said easement for purposes of exercising the rights granted in said easement.
Said easement shall be in, under, over and across that certain property situated in the County of Riverside,
State of California, described as follows:
(See EXHIBITS "A"AND"B"ATTACHED HERETO AND MADE A PART HEREOF)
The foregoing easement shall include:
(a) The temporary use of such adjacent land of Grantor as is necessary to install the facilities
provided for under the term of the easement granted herein; and
(b) The right to enter upon and pass and repass over and along said strip or strips of land, and to
deposit tools, implements and other materials thereon by Grantee, its officers, agents and
employees, and by persons under contract to construct said pipeline or pipelines, and their
employees,whenever and wherever necessary for the purpose of exercising the rights herein
granted.
Grantor retains the right to the use of the land described herein except as to any use in derogation of the
easement contained herein, and specifically agrees that no trees shall be planted thereon and no buildings or
other structures of any kind will be placed, constructed or maintained over the real property described herein.
Any work by Grantor, or any one working through or under Grantor, affecting the surface or subsurface of
the ground subject to this easement shall be performed only after giving written notice by certified mail,
postage prepaid, addressed to Grantee at Grantee's office setting for the proposed changes in detail. Such
notice is to be given to the Grantee at least 15 business days prior to commencement of such work.
Notwithstanding the foregoing,the surface of the ground with respect to the distance from the ground surface
to the top of any pipes, as of the date of this easement, shall not be changed by any party other than Grantee,
if it results in:
Page 1 of 2
(a) Cutting"or removing the soil which leaves less than thirty six(36), inches of soil over the
top of the pipe; and
(b) "Hauling"in of soil of"filling"which will leave more than six(6) feet of soil over the top of
any pipe.
It is understood that the permanent easements and the rights of way above described shall be acquired subject
to the rights of the Grantor, Grantor's successors, heirs and assigns, to use the surface of the real property
within the boundaries of such easements and rights of way. It is understood that any use of the surface rights
by Grantor, and Grantor's successors, heirs and assigns, shall be deemed a continuing permissive use
allowed by Grantee, its successors, heirs and assigns, and each successor-in- interest of the Grantor, by
acceptance of a conveyance of said property or interest therein admits and agrees that any such use is a
continuing permissive use. It is understood that each and every right and privilege hereby granted is free and
alienable. Notwithstanding the foregoing, it is understood and agreed that this Grant of Easement shall not
be construed as a Grant of Fee Title.
Grantee, its successors and assigns, shall restore, or cause to be restored,the surface or subsurface of the real
property hereinabove described to the condition said property was in as of the time of performance of any
enlargement, construction, reconstruction, removal and replacement, operation, inspection, maintenance,
repair, improvement and relocation, and such reservation shall be performed with due diligence and dispatch.
IN WITNESS WHEREOF,this instrument has been executed this— day of
Day Month Year
GRANTOR
City of Temecula, a municipal corporation
By:
Michael S.Naggar,Mayor
Attest:
By:
Randi Johl, City Clerk
Approved as to form:
Richards,Watson& Gershon
By:
Peter M. Thorson, City Attorney
Page 2 of 2
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE§ 1189
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document.
State of California )
County of )
On before me, ,
Date Here Insert Name and Title of the Officer
personally appeared
Name(s)of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same in
his/her/their authorized capacity(ies),and that by his/her/their signature(s)on the instrument the person(s),
or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph
is true and correct.
WITNESS my hand and official seal.
Signature
Signature of Notary Public
Place Notary Seal Above
OPTIONAL
Though this section is optional, completing this information can deter alteration of the document or
fraudulent reattachment of this form to an unintended document.
Description of Attached Document
Title or Type of Document:
Document Date: Number of Pages:
Signer(s) Other Than Named Above:
Capacity(ies) Claimed by Signer(s)
Signer's Name: Signer's Name:
❑Corporate Officer — Title(s): ❑Corporate Officer — Title(s):
❑Partner — ❑ Limited ❑General ❑Partner — ❑ Limited ❑General
❑Individual ❑Attorney in Fact ❑Individual ❑Attorney in Fact
❑Trustee ❑Guardian or Conservator ❑Trustee ❑Guardian or Conservator
❑Other: ❑ Other:
Signer Is Representing: Signer Is Representing:
02015 National Notary Association •www.NationalNotary.org • 1-800-US NOTARY(1-800-876-6827) Item#5907
CERTIFICATE OF ACCEPTANCE
This is to certify that the interest inreal property conveyed byaGrant of Easement dated / /2016
from the CITY OF TE8NECULA, amunicipal corporation k> EASTERN MUNICIPAL WATER DISTRICT,
8public agency organized and existing under and byvirtue Ofthe Municipal Water District Law Of1011.
is hereby 8CC8pt8d by the undersigned Of5C8r Or 8Q8Ot OO behalf of the Board Of Directors pursuant to
authority conferred byResolution No. 8OOfthe Board OfDirectors adopted OOJanuary 14. 1053. and the
Grantee consents to the recordation thereof by its duly authorized officer or agent.
Dated: EASTERN MUNICIPAL WATER
DISTRICT, apublic agency organized
and existing under and byvirtue Ofthe
Municipal Water District Law Of1011
By:
Sh8i|8Z8|8y8. Board Secretary
APNk5\: H22-21U-UGU. UG3
WD.: 12868
RB: _____
EXHIBIT "A"
EASTERN MUNICIPAL WATER DISTRICT
WATER AND ACCESS EASEMENT
W.O. 12868
APN: 922-210-060, 063
GRANTOR: THE CITY OF TEMECULA
a municipal corporation
LEGAL DESCRIPTION
THAT CERTAIN PARCEL OF LAND, IN THE CITY OF TEMECULA, COUNTY OF RIVERSIDE,
STATE OF CALIFORNIA, BEING A PORTION OF THE "REMAINDER PARCEL" OF PARCEL
MAP NO. 28627-1, ON FILE IN BOOK 200, PAGES 100 THROUGH 102, INCLUSIVE, OF
PARCEL MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY,
DESCRIBED AS FOLLOWS:
COMMENCING AT THE WESTERLY TERMINUS OF THAT CERTAIN COURSE IN THE
GENERAL SOUTHERLY LINE OF PARCEL "A" OF LOT LINE ADJUSTMENT NO. PA98-0331
RECORDED NOVEMBER 14, 2000 AS INSTRUMENT NO. 2000-453433 OF OFFICIAL
RECORDS IN THE OFFICE OF THE COUNTY RECORDER OF SAID RIVERSIDE COUNTY,
DESCRIBED AS HAVING A BEARING AND DISTANCE OF "SOUTH 8244'46"WEST 214.20
FEET" ON SAID LOT LINE ADJUSTMENT;
THENCE ALONG SAID GENERAL SOUTHERLY LINE NORTH 82`42'10" EAST 6.49 FEET TO
THE TRUE POINT OF BEGINNING;
THENCE CONTINUING ON SAID GENERAL SOUTHERLY LINE NORTH 82042'10" EAST 40.00
FEET;
THENCE LEAVING SAID GENERAL SOUTHERLY LINE SOUTH 0714'03" EAST 21.62 FEET
TO THE BEGINNING OF A CURVE CONCAVE EASTERLY AND HAVING A RADIUS OF 45.00
FEET;
THENCE SOUTHERLY 12.16 FEET ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF
15'29'05"TO THE NORTHERLY LINE OF THAT CERTAIN EASTERN MUNICIPAL WATER
DISTRICT EASEMENT RECORDED MARCH 8, 1990 AS INSTRUMENT NO, 1990-84404, OF
SAID OFFICIAL RECORDS;
THENCE ALONG SAID NORTHERLY LINE SOUTH 73930'56" EAST 36.17 FEET TO THE
BEGINNING OF A NON-TANGENT CURVE CONCAVE EASTERLY HAVING A RADIUS OF
65.00 FEET, A RADIAL LINE OF SAID CURVE TO SAID POINT BEARS
SOUTH 58005'53"WEST;
THENCE LEAVING SAID NORTHERLY LINE NORTHERLY 27.98 FEET ALONG SAID CURVE
THROUGH A CENTRAL ANGLE OF 24°40'02';
THENCE NORTH 07014'03"WEST 12.27 FEET TO THE TRUE POINT OF BEGINNING;
CONTAINING: 1,437 SQUARE FEET, MORE OR LESS.
EXHIBIT"B"ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HE NDS
VUQU�c SLR
TFLIS DESCRIPTION WAS PREPARED BY ME OR UNDER MY DIRECTION. O
ii p 66
JO-WN R. DUQUET , PLS 7566 DATE Cr -' �4123�'
MY LICENSE EXPI ES 12/31/15 s xP �le�
1 of 1 �'�Te OF cP`�
I "'B"
50 25 0 50 100 150
EXHIBIT
..............
SCALE: 1"=50' -—-—-—-—-—-—-—-—-
RN BY-PASS
PC Co D 17
BASIS OF BEARINGS NOTE DED CpTIO
6 20 1 1
THE BASIS OF BEARINGS FOR THIS PLAT 01 280976
IS THE CALIFORNIA STATE PLANE
COORDINATE SYSTEM. CCS83, ZONE 6,
BASED LOCALLY ON CONTROL STATIONS
BILL-, -MAT2-, AND -DVLS- MAD 83 DATA TABLE
(NSRS2007). ALL BEARINGS SHOWNON
T S PLAT ARE GRID. ALL DISTANCES ?0
HI @ BEARING/DELTA RADIUS LENGTH
SHOWN ARE GROUND DISTANCES UNLESS EMWD WATER AND ACCESS EASEMENT
SPECIFIED OTHERWISE. GRID DISTANCES Pm�R"DMJECUT SITE 79 1 N82'42'10"E— 6.49' 1437 S.F.)
MAY BE OBTAINED BY MULTIPLYING THE
GROUND DISTANCE BY A COMBINATION 2 N82*42'10"E-- 40 7d0_'
FACTOR OF 0.99991477. 3 N07*14'03*W— 21.62' EXISTING EMWD EASEMENT
- RECORDED 3/8/1990 AS INST.
VrIpffy m" 4 A---15*29'05*45.00' 12.1�'f NO, 1990-84404, O.R.
tvT M SQUX 5 N73 30 56 El— 1 36.17'
1 6 1 INDICATES RECORD DATA PER
&--24'40'02-165.00' 1 27.98: L.L.A. PA 98-0331 REC. 11/14/2000
PROPERTY DESCRIPTION 1 7 1 N07-14-03-Wi— 1 12.27 R. NO. 2000-0453433, O.R.
IN THE CITY OF TEMECULA, COUNTY OF RIVERSIDE,
STATE OF CALIFORNIA BEING A PORTION OF THE
REMAINDER PARCEL OF PARCEL MAP NO. 28627-1, AS
SHOWN BY MAP ON FILE IN BOOK 200, PAGES 100
THROUGH 102, INCLUSIVE OF PARCEL MAPS, RECORDS
OF SAID RIVERSIDE COUNTY. 7 to
vo. 100'" @A. 1 1 C't
gi fj
mv. 11 N 2119723.64
\1 -F 214.20') E 6289396.03
APN: 922-210-063 (N82 44'46
�t LA#p 2 N82*42'101
3
PREPARED UNDER THE Q
SUPERVISION OF: & 4
L L.b. 6 A
tw 041� o/zalls INDER 5 1 1 PCL.
�IdHN R. DUtPETTE L.S. 7566
EXPIRATION DATE: OF Pm NO. 28627-1
12/31/15
P.M.
40810 COUNTY CENTER DR., 8 200 / 100-102
Michael Baker SUITE 100
TEMECULA,CA 92591
AM. 922-210--060
PHONE:(951)676-8042
I N T E R N A T 1 0 N A L MBAKERINTLCOM SECTION 13, TBS, R31W, SBM (PROTRACTED)
REVISIONS REFERENCES SCALE 1"=50' DATE EASTERN MUNICIPAL WATER DISTRICT v 0. 12868
NO. DATE INITIAL DESCRIPTION APP'VD PM1B 200/100-102 DESIGNED MBI 09/15 RIVERSIDE COUNTY, CALIFORNIA
INST. NO. 1990-84404 O.R. DRAWN MBI 09/15 C.0.
INST. NO. 1997-506047 O.R. TRACED EMWD WATER AND ACCESS EASDAENT PLAT
INST. NO. 2000-453433 O.R. CHECKED PROPERTY OF: cauRn.
APPROVALS RECORDING DATA CITY OF TEIECLLA, A MUNICIPAL CORPORATION S . 1 GF-L
Zi�
INST. Im, ----------—1 APPROVED
ENGINEERING RIGHT 13F WAY JDATE- EmwD --yA—TE RB-
Recording Requested by
Eastern Municipal Water District
After Recordation Return to:
Eastern Municipal Water District
2270 Trumble Road
Perris, CA 92570
Space Above This Line for Recorder's Use
ASSESSOR PARCEL NO(s). 922-210-060, 063 PROJECT NO. 12868
GRANT OF EASEMENT AND RIGHT OF WAY FOR UTILITY
PIPELINES AND APPURTENANCES
FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, the City of Temecula, a
municipal corporation (hereinafter referred to as "Grantor") does hereby grant to EASTERN MUNICIPAL
WATER DISTRICT, a municipal water district, its successors and assigns (hereinafter referred to a
"Grantee") a perpetual non-exclusive easement and right of way to construct, enlarge, reconstruct, remove
and replace, operate, inspect, maintain, repair, improve, and relocate, sewage transmission and collection
facilities, including, but not limited to, gravity pipelines, pressure pipelines, manholes, connections and
appurtenant equipment for the collection and transmission of sewage, in, on, over, under, upon, along,
through and across the property hereinafter described, together with reasonable right of access to and from
said easement for purposes of exercising the rights granted in said easement.
Said easement shall be in, under, over and across that certain property situated in the County of Riverside,
State of California, described as follows:
(See EXHIBITS "A"AND"B"ATTACHED HERETO AND MADE A PART HEREOF)
The foregoing easement shall include:
(a) The temporary use of such adjacent land of Grantor as is necessary to install the facilities
provided for under the term of the easement granted herein; and
(b) The right to enter upon and pass and repass over and along said strip or strips of land, and to
deposit tools, implements and other materials thereon by Grantee, its officers, agents and
employees, and by persons under contract to construct said pipeline or pipelines, and their
employees,whenever and wherever necessary for the purpose of exercising the rights herein
granted.
Grantor retains the right to the use of the land described herein except as to any use in derogation of the
easement contained herein, and specifically agrees that no trees shall be planted thereon and no buildings or
other structures of any kind will be placed, constructed or maintained over the real property described herein.
Any work by Grantor, or any one working through or under Grantor, affecting the surface or subsurface of
the ground subject to this easement shall be performed only after giving written notice by certified mail,
postage prepaid, addressed to Grantee at Grantee's office setting for the proposed changes in detail. Such
notice is to be given to the Grantee at least 15 business days prior to commencement of such work.
Notwithstanding the foregoing,the surface of the ground with respect to the distance from the ground surface
to the top of any pipes, as of the date of this easement, shall not be changed by any party other than Grantee,
if it results in:
Page 1 of 2
(a) Cutting"or removing the soil which leaves less than thirty six(36), inches of soil over the
top of the pipe; and
(b) "Hauling"in of soil of"filling"which will leave more than six(6) feet of soil over the top of
any pipe.
It is understood that the permanent easements and the rights of way above described shall be acquired subject
to the rights of the Grantor, Grantor's successors, heirs and assigns, to use the surface of the real property
within the boundaries of such easements and rights of way. It is understood that any use of the surface rights
by Grantor, and Grantor's successors, heirs and assigns, shall be deemed a continuing permissive use
allowed by Grantee, its successors, heirs and assigns, and each successor-in- interest of the Grantor, by
acceptance of a conveyance of said property or interest therein admits and agrees that any such use is a
continuing permissive use. It is understood that each and every right and privilege hereby granted is free and
alienable. Notwithstanding the foregoing, it is understood and agreed that this Grant of Easement shall not
be construed as a Grant of Fee Title.
Grantee, its successors and assigns, shall restore, or cause to be restored,the surface or subsurface of the real
property hereinabove described to the condition said property was in as of the time of performance of any
enlargement, construction, reconstruction, removal and replacement, operation, inspection, maintenance,
repair, improvement and relocation, and such reservation shall be performed with due diligence and dispatch.
IN WITNESS WHEREOF,this instrument has been executed this— day of
Day Month Year
GRANTOR
City of Temecula, a municipal corporation
By:
Michael S.Naggar,Mayor
Attest:
By:
Randi Johl, City Clerk
Approved as to form:
Richards,Watson& Gershon
By:
Peter M. Thorson, City Attorney
Page 2 of 2
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE§ 1189
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document.
State of California )
County of )
On before me, ,
Date Here Insert Name and Title of the Officer
personally appeared
Name(s)of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same in
his/her/their authorized capacity(ies),and that by his/her/their signature(s)on the instrument the person(s),
or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph
is true and correct.
WITNESS my hand and official seal.
Signature
Signature of Notary Public
Place Notary Seal Above
OPTIONAL
Though this section is optional, completing this information can deter alteration of the document or
fraudulent reattachment of this form to an unintended document.
Description of Attached Document
Title or Type of Document:
Document Date: Number of Pages:
Signer(s) Other Than Named Above:
Capacity(ies) Claimed by Signer(s)
Signer's Name: Signer's Name:
❑Corporate Officer — Title(s): ❑Corporate Officer — Title(s):
❑Partner — ❑ Limited ❑General ❑Partner — ❑ Limited ❑General
❑Individual ❑Attorney in Fact ❑Individual ❑Attorney in Fact
❑Trustee ❑Guardian or Conservator ❑Trustee ❑Guardian or Conservator
❑Other: ❑ Other:
Signer Is Representing: Signer Is Representing:
02015 National Notary Association •www.NationalNotary.org • 1-800-US NOTARY(1-800-876-6827) Item#5907
CERTIFICATE OF ACCEPTANCE
This is to certify that the interest inreal property conveyed byaGrant of Easement dated / /2016
from the CITY OF TE8NECULA, amunicipal corporation k> EASTERN MUNICIPAL WATER DISTRICT,
8public agency organized and existing under and byvirtue Ofthe Municipal Water District Law Of1011.
is hereby 8CC8pt8d by the undersigned Of5C8r Or 8Q8Ot OO behalf of the Board Of Directors pursuant to
authority conferred byResolution No. 8OOfthe Board OfDirectors adopted OOJanuary 14. 1053. and the
Grantee consents to the recordation thereof by its duly authorized officer or agent.
Dated: EASTERN MUNICIPAL WATER
DISTRICT, apublic agency organized
and existing under and byvirtue Ofthe
Municipal Water District Law Of1011
By:
Sh8i|8Z8|8y8. Board Secretary
APNk5\: H22-21U-UGU. UG3
WD.: 12868
RB: _____
EXHIBIT"A"
EASTERN MUNICIPAL WATER DISTRICT
SEWER,WATER, AND ACCESS EASEMENT
W.O. 12868
APN: 922-210-060, 063
GRANTOR: THE CITY OF TEMECULA
a municipal corporation
LEGAL DESCRIPTION
THAT CERTAIN PARCEL OF LAND, IN THE CITY OF TEMECULA, COUNTY OF RIVERSIDE,
STATE OF CALIFORNIA, BEING A PORTION OF THE "REMAINDER PARCEL" OF PARCEL
MAP NO. 28627-1 AS SHOWN BY MAP ON FILE IN BOOK 200, PAGES 100 THROUGH 102,
INCLUSIVE, OF PARCEL MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID
COUNTY, DESCRIBED AS FOLLOWS:
COMMENCING AT THE WESTERLY TERMINUS OF THAT CERTAIN COURSE IN THE
GENERAL SOUTHERLY LINE OF PARCEL "A" OF LOT LINE ADJUSTMENT NO. PA98-0331
RECORDED NOVEMBER 14, 2000 AS INSTRUMENT NO. 2000-453433 OF OFFICIAL
RECORDS IN THE OFFICE OF THE COUNTY RECORDER OF SAID RIVERSIDE COUNTY,
DESCRIBED AS HAVING A BEARING AND DISTANCE OF "SOUTH 82044'46"WEST 214.20
FEET" ON SAID LOT LINE ADJUSTMENT;
THENCE ALONG SAID GENERAL SOUTHERLY LINE NORTH 82042'10" EAST 46.49 FEET;
THENCE LEAVING SAID GENERAL SOUTHERLY LINE SOUTH 07014'03" EAST 21.62 FEET
TO THE BEGINNING OF A CURVE CONCAVE EASTERLY AND HAVING A RADIUS OF 45.00
FEET;
THENCE SOUTHERLY 12.16 FEET ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF
15029'05"TO THE NORTHERLY LINE OF THAT CERTAIN EASTERN MUNICIPAL WATER
DISTRICT EASEMENT RECORDED MARCH 8, 1990 AS INSTRUMENT NO. 1990-84404, OF
SAID OFFICIAL RECORDS;
THENCE NON-TANGENT FROM SAID CURVE SOUTH 20000'05" EAST 20.00 FEET TO THE
SOUTHERLY LINE OF SAID EASTERN MUNICIPAL WATER DISTRICT EASEMENT, SAID
POINT BEING THE TRUE POINT OF BEGINNING;
THENCE SOUTH 72017'50" EAST 116.83 FEET TO THE BEGINNING OF A TANGENT CURVE
CONCAVE SOUTHWESTERLY AND HAVING A RADIUS OF 50.00 FEET;
THENCE ALONG SAID CURVE SOUTHEASTERLY AND SOUTHERLY 62.21 FEET THROUGH
A CENTRAL ANGLE OF 71017'03";
THENCE TANGENT FROM SAID CURVE SOUTH 01°00'47" EAST 40.60 FEET TO THE
BEGINNING OF A TANGENT CURVE CONCAVE EASTERLY AND HAVING A RADIUS OF
326.06 FEET;
THENCE ALONG SAID CURVE SOUTHERLY 54.13 FEET THROUGH A CENTRAL ANGLE OF
09030'40"TO A POINT OF COMPOUND CURVATURE WITH A CURVE CONCAVE EASTERLY
HAVING A RADIUS OF 321.40 FEET, A RADIAL LINE OF SAID CURVE TO SAID POINT
BEARS NORTH 79028'33" EAST;
1 of 3
EASTERN MUNICIPAL WATER DISTRICT
EXHIBIT"A"—Sewer,Water, and Access Easement
APN: 922-210-060, 063
THENCE ALONG SAID CURVE SOUTHERLY AND SOUTHEASTERLY 273.41 FEET
THROUGH A CENTRAL ANGLE OF 48044'27';
THENCE TANGENT FROM SAID CURVE SOUTH 59015'54" EAST 520.90 FEET TO THE
BEGINNING OF A TANGENT CURVE CONCAVE SOUTHWESTERLY AND HAVING A RADIUS
OF 258.00 FEET;
THENCE ALONG SAID CURVE SOUTHEASTERLY 125.25 FEET THROUGH A CENTRAL
ANGLE OF 27048'54';
THENCE TANGENT FROM SAID CURVE SOUTH 31027'00" EAST 12.33 FEET TO THE
WESTERLY LINE OF SAID EASTERN MUNICIPAL WATER DISTRICT EASEMENT;
THENCE ALONG SAID WESTERLY LINE THE FOLLOWING COURSES:
SOUTH 16°39'51" EAST 172.64 FEET;
THENCE SOUTH 18016'18" EAST 44.06 FEET;
THENCE LEAVING SAID WESTERLY LINE NORTH 21052'39"WEST 185.15 FEET TO THE
BEGINNING OF A TANGENT CURVE CONCAVE SOUTHWESTERLY AND HAVING A RADIUS
OF 238.00 FEET;
THENCE ALONG SAID CURVE NORTHWESTERLY 155.30 FEET THROUGH A CENTRAL
ANGLE OF 37°23'15";
THENCE TANGENT FROM SAID CURVE NORTH 59015'54"WEST 520.90 FEET TO THE
BEGINNING OF A TANGENT CURVE CONCAVE NORTHEASTERLY AND HAVING A RADIUS
OF 341.40 FEET;
THENCE ALONG SAID CURVE NORTHWESTERLY 290.42 FEET THROUGH A CENTRAL
ANGLE OF 48044'27"TO A POINT OF COMPOUND CURVATURE WITH A CURVE CONCAVE
EASTERLY AND HAVING A RADIUS OF 346.06 FEET, A RADIAL LINE OF SAID CURVES
FROM SAID POINT BEARS NORTH 79028'33" EAST;
THENCE ALONG SAID CURVE NORTHERLY 57.45 FEET THROUGH A CENTRAL ANGLE OF
09°30'40';
THENCE TANGENT FROM SAID CURVE NORTH 01000'47"WEST 15.51 FEET TO THE
BEGINNING OF A TANGENT CURVE CONCAVE SOUTHWESTERLY AND HAVING A RADIUS
OF 65.00 FEET;
THENCE ALONG SAID CURVE NORTHWESTERLY 80.87 FEET THROUGH A CENTRAL
ANGLE OF 71017'03";
THENCE TANGENT FROM SAID CURVE NORTH 72017'50"WEST 91.76 FEET TO THE
BEGINNING OF A TANGENT CURVE CONCAVE NORTHEASTERLY AND HAVING A RADIUS
OF 65.00 FEET;
THENCE ALONG SAID CURVE NORTHERLY 23.66 FEET THROUGH A CENTRAL ANGLE OF
20051'28" TO SAID SOUTHERLY LINE OF SAID EASTERN MUNICIPAL WATER DISTRICT
EASEMENT;
THENCE ALONG SAID SOUTHERLY LINE NORTH 73030'32" EAST 28.01 FEET TO THE
TRUE POINT OF BEGINNING.
2 of 3
EASTERN MUNICIPAL WATER DISTRICT
EXHIBIT"A"—Sewer,Water, and Access Easement
APN: 922-210-060, 063
CONTAINING: 0.606 ACRES, MORE OR LESS.
EXHIBIT"B"ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF.
THIS DESCRIPTION WAS PREPARED BY ME OR UNDER MY DIRECTION.
�pC LAND S
11�21��15 DUp���gL�
J R. DUQUET , PLS 7566 DATE ,� r
LICENSE EXPIRES 12/31/15 ( 0 No.7566 m C)
Exp. 12-31- 155' *
�qlF OF C I\
3 of 3
'°° 0 '°° 200 300 EXHIBIT B TABLE
» ff A....,,,,.... BEARING/DELTA LENGTH RADIUS
M SCALE: 1"=100' ®- EMWD SEWER AND WATER EASEMENT 1 N82°42`10"E 46.49'
0 2 S07 14 03 E 21.62
(o.sas Ac)
4 205009055 45.00
E 20.0
EXISTING EMWD SEWER EASEMENT
RECORDED 3/8/1990 AS INST. 5 N72 17'50"W 116.83' —
O p(g� 99 NO. 1990-84404, O.R. 6 6=71 17'03 62.21 50.00'
N "� ° 2119 23.64 18 ( )- INDICATED RECORD DATA PER 7 N01°00'47"W 40.60' --
N 8 6=09°30'40" 54.13' 326.06
0) (N82°42'1 " E 6289 96.93 LLA PA98-0331, RECORDED 11/14/2000 9 6=48 44'27" 273.41` 321.40
:2 214.18 - . AS INST NO. 2000-0453533 O.R.
a- N82"42 10"E 10 S59 15`54"E 520.90' --
g 11 A7-2-7'48'54" 125.25' 258.00'
APR 922-210-060 12 S31 27'00"E 12.33'
13 S16 39`51 E 172.64 —
1 414 S18°16'18'E 44.06` --
a 4 5 15 N21'52'39"W 185.15' --
d P.
M. 200 j 100-102 16 6=37 23'15" 155.30' 238.00'
r 6 l7- 17 N59 15'54"W 520.90' —
18 6=48°44'27" 290.42' 341.40'
2 APR 922-210-060 10 19 6=09'3040 57.45 346.06'
REMAINDER PARCEL Zo N01 0047"W 15.51'
7 211 6=71°17'03" 80.87' 65.00'
1�7 22N72 17 50 W 91.76 —
REMA I NDER 19 8 PARCEL 23 '20 51-29w 23.66' 65.00'
24 1 N73°30'32"E 28.01'1 --
N79°28'33"E 1
X79°28 33"E _C l
PM NO. 28627 1 St t LA+Yp 8p Q `
P.M. 200 j 100-102 �s R. Dt�,
BASIS OF BEAR I NGS NOTE
THE BASIS OF BEARINGS FOR THIS PLAT PREPARED UNDER THE
IS THE CALIFORNIA STATE PLANE 18 SUPERVISION OF: * L m
COORDINATE SYSTEM, CCS83, ZONE 6, S 7586O
BASED LOCALLY ON CONTROL STATIONS
"BILL", "MAT2", AND "DVLS" NAD 83
(NSRS2007). ALL BEARINGS SHOWNON NLJ H R. DUOUETTE, LS lF OF CA<14�
THIS PLAT ARE GRID. ALL DISTANCES
SHOWN ARE (MOUND DISTANCES UNLESS EX IRATION DATE: 2/31/15 13
SPECIFIED OTHERWISE. GRID DISTANCES 1
MAY BE OBTAINED BY MULTIPLYING THEROW 1
FACTOROOIFSTANCE 0.999914 �COM8INATION PROPERTY DESCRIPTION N p phcN1 A
IN THE CITY OF TEMECULA, COUNTY OF RIVERSIDE, PROJECT SI g
40810 COUNTY CENTER DR., STATE OF CALIFORNIA BEING A PORTION OF THE
REMAINDER PARCEL OF PARCEL MAP NO. 28627-1, AS ,o
SUITE 100 15
Michael � � MOWN BY MAP ON FILE IN BOOK 20, PAGES 100
TEMECULA,CA 92591 THROUGH 102, INCLUSIVE OF PARCEL MAPS, RECORDS QI 14
PHONE:(951)676-8042 OF SAID RIVERSIDE COUNTY. yawry
I N T E R N A T I O N A L MBAKERINTL.COM MDT TO SCALE
SECTION 13 T8S R3W SBM PROTRACTED
REVISIONS REFERENCES SCALE 1'=100' DATE EASTERN MUNICIPAL WATER DISTRICT W,D, 12868
NO. DATE kNITIAL DESCRIPTION APP'VD PMB 200/100-102 DESIGNED MBI 10/15 RIVERSIDE COUNTY, CALIFORNIA
INST. NO. 1990-84404 O.R. DRAWN MBI 10/15 C.0.
INST. NO. 2000-453433 O.R. TRACED EM SEWER, WATER, AND ACCESS EAST PLAT
CHECKED PROPERTY OF: COORD.
APPROVALS RECORDING DATA CITY OF TEMECU f, A MUNICIPAL CORPORATION 1 1
SHT._OF
INST' NO. APPROVED
ENGINEERING RIGHT OF WAY DATE- ENWD DATE RB
�J'
(3"o .l
Q Capital Improvement Program
np.n.r,rsae c.rwA.e Fiscal Years 2016-20
INTERSTATE-151 STATE ROUTE 79 SOUTH ULTIMATE INTERCHANGE
Circulation Project
Project Description: This project includes right-of-way acquisition, design, and construction of a ramp system that will improve
access to Interstatel5 from Temecula Parkway/State Route 79 South. The interchange will accommodate traffic generated by future
development of the City's General Plan land use as well as regional traffic volume increases forecasted for the year 2037. This project
is crucial, as the projected traffic volume increases currently exceed the capacity of the existing interchange improvements
constructed by the Riverside County Transportation Department.
Benefit I Core Value: This project will improve circulation, freeway access, and level of service at the Interstate 15 and Temecula
Parkway t State Route 79 South intersection. In addition, this project satisfies the City's Core Value of Transportation Mobility and
Connectivity.
Project Status: The plans, specifications, and estimates package are currently being prepared for review by California Department
of Transportation(Caltrans). Acquisition was completed during FY 2013-14. Construction is scheduled to start during FY 2015-16.
Department: Public Works-Account No. 210.165.662 Level:
Project Cost: Prior Years FYE 2015 2015-16
Actual Carryover Adopted 2016-17 2017-18 2018-19 2019-20 Total Project
Expenditures Budget Appropriation Projected Projected Projected Projected Cost
Administration $ 589,258 $ 50,274 $ 216,000 $ 162,000 $ 108,000 $ 1,125,532
Acquisition $13,032,131 $ 187,010 $13,219,141
Construction $ 104,088 $13,759,244 $7,826,825 $3,759,467 $2,506,311 $27,955,935
Construction
Engineering $ 1,750,000 $1,750,000 $ 3,500,000
Design $ 3,837,457 $ 255,058 $ 4,092,515
MSHCP $ 753,000 $ 753,000
Totals $17,562,934 $1,245,342 $15,725,244 $9,738,825 $3,867,467 $2,506,311 $ - $50,646,123
Source of Funds: Prior Years FYE 2015 2015-16
Actual Carryover Adopted 2016-17 2017-18 2018-19 2019-20 Total Project
Expenditures Budget Appropriation Projected Projected Projected Projected Cost
CFD(Crowne Hill) $ 502,211 $ 502,211
Reimbursement/
Other(Morgan Hill) $ 1,190,582 $ 1,190,582
SAFETEA-LU $ 1,600,000 $ 1,600,000
Senate Bill 621 $10,018,141 $1,245,342 $ 2,966,503 $ 162,000 $ 62,837 $14,454,823
STP(RCTC)t') $ 7,158,741 $5,817,359 $12,976,100
TUMF(RCTCICETAP)t2) $ 4,452,000 $ 4,452,000
TUMF(RCTC/Region)(') $ 1,400,000 $ 4,000,000 $ 5,400,000
TUMF{wRCOG}(^) $3,759,466 $3,804,630 $2,506,311 $10,070,407
Total Funding: $17,562,934 $1,245,342 $15,725,244 $9,738,825 $3,867,467 $2,506,311 $50,646,123
Future Operation&
Maintenance Costs: 2015-16 2016-17 2017-18 2018-19 2019-20
$ 6,242L$ 6,367 $ 6,494
(1)Surface Transportation Program(STP)per RCTC call for Projects as approved by the Commission on January 8,2014($12,976,100.)
(2)TUMF{RCTC/Region}-Funding is pursuant to RCTC Agreement No.06-72-506{$4,452,000}
(3)TUMF(RCTC/CETAP)-Funding is pursuant to RCTC Agreement No. 11-72-041-00($5,400,000;$1,400,000 ROw;$4,000,000 CON).
(4)TUMF wRCOG 2014 Southwest Zone 5-Year Transportation Improvement Program(llP)adopted on January 6,2014($10,157,154).
immmmummommommommeim
Fiscal Years 2016-20 Capital Improvement Program
49
4 '
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7
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Item No . 12
Approvals A�—
City Attorney
Finance Director
City Manager (sf?
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Thomas W. Garcia, Director of Public Works/City Engineer
DATE: February 9, 2016
SUBJECT: Approve the First Amendment to the Agreement for Consultant Services with
Hall & Foreman, Inc. for the Design of the Library Parking – Phase II, PW13-09
PREPARED BY: Avlin R. Odviar, Senior Engineer–CIP
Kendra Hannah-Meistrell, Associate Engineer– CIP
RECOMMENDATION: That the City Council:
1. Approve the First Amendment to the Agreement for Consultant Services with Hall
& Foreman, Inc., in the amount of $67,500, for additional Design Services for the
Library Parking – Phase II, PW13-09;
2. Increase the City Manager's authority to approve Extra Work Authorizations by
$6,750, which is 10% of the Amendment amount.
BACKGROUND: On May 27, 2014, City Council approved a Professional Services
Agreement with Hall & Foreman, Inc. for the design of the Library Parking – Phase II. Additional
design work is necessary for the incorporation of a photovoltaic system, final design for the
upper parking lot reconfiguration, and additional environmental studies. Also included in this
First Amendment is the design work necessary for remediation of eroding areas adjacent to the
proposed parking lot. Staff has negotiated an equitable scope and fee for this work.
FISCAL IMPACT: The Library Parking – Phase II project is a Capital Improvement
Project funded with Development Impact Fees - Library. The design of the remediation of the
eroding areas will be funded with General Fund Contributions and Development Impact Fees –
Corporate Facilities through the City Facilities Rehabilitation project which is a Capital
Improvement Project. With the approval of the First Amendment, the resulting Agreement
amount will be $150,225, plus a total contingency amount of $15,022.50. Adequate funds are
available to fund the increase of$74,250 and no additional appropriation is necessary.
ATTACHMENTS: 1. First Amendment
2. Project Location
3. Project Description
FIRST AMENDMENT TO AGREEMENT BETWEEN
CITY OF TEMECULA AND HALL & FOREMAN, INC.
LIBRARY PARKING — PHASE II
THIS FIRST AMENDMENT is made and entered into as of February 9, 2016, by and
between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and
Hall & Foreman, Inc., a Corporation (hereinafter referred to as "Consultant"). In consideration
of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. This Amendment is made with the respect to the following facts and purposes:
a. On May 27, 2014, the City and Consultant entered into that certain
Agreement entitled "Agreement for Consultant Services," in the amount of$82,725.
b. The parties now desire to add scope of work, extend the term of the
agreement to June 30, 2017, increase the payment in the amount of $67,500, amend Section 4
of the Agreement entitled "Prevailing Wage", change the name of the Consultant, and to amend
the Agreement as set forth in this Amendment.
2. Section 1 of the Agreement entitled "TERM" is hereby amended to read as
follows:
"This Agreement shall remain and continue in effect until tasks herein
are completed, but in no event later than June 30, 2017 unless sooner
terminated pursuant to the provisions of this Agreement.
3. Section 5 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby
amended to read as follows:
The City agrees to pay Consultant monthly, in accordance with the
payment rates and schedules and terms set forth in Exhibit B, Payment
Rates and Schedule, attached hereto and incorporated herein by this
reference as though set forth in full, based upon actual time spent on the
above tasks. Any terms in Exhibit B, other than the payment rates and
schedule of payment, are null and void. The First Amendment amount
shall not exceed Sixty Seven Thousand Five Hundred Dollars
($67,500), for additional design services for a total Agreement amount of
One Hundred Fifty Thousand Two Hundred Twenty-Five Dollars
($150,225).
4. Section 4 of the Agreement entitled "Prevailing Wage" is hereby amended to
read as follows:
Prevailing Wage: Pursuant to the provisions of Section 1773 of the Labor
Code of the State of California, the City Council has obtained the general
prevailing rate of per diem wages and the general rate for holiday and
overtime work in this locality for each craft, classification, or type of
workman needed to execute this Agreement from the Director of the
Department of Industrial Relations. Copies may be obtained from the
California Department of Industrial Relations Internet website at
1
http://www.dir.ca.gov. Consultant shall provide a copy of prevailing wage
rates to any staff or sub-consultant hired, and shall pay the adopted
prevailing wage rates as a minimum. Consultant shall comply with the
provisions of Sections 1720, 1725.5, 1771.1(a), 1773.8, 1775, 1776,
1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions
of 1775 of the Labor Code, Consultant shall forfeit to the City, as a
penalty, the sum of $200.00 for each calendar day, or portion thereof, for
each laborer, worker, or mechanic employed, paid less than the stipulated
prevailing rates for any work done under this Agreement, by him or by
any sub-consultant under him, in violation of the provisions of the
Agreement. This project, work, or service will be subject to compliance
monitoring and enforcement by the Department of Industrial Relations
(DI R) pursuant to Labor Code Section 1771.4.
Registration with the Department of Industrial Relations: Registration with
the Department of Industrial Relations (DIR) is mandatory as a condition
for bidding, providing certain services, and working on a public works
project as specified in Labor Code Section 1771.1(a). Consultant and
any sub-consultants must be registered with the Department of Industrial
Relations to be qualified to bid, or provide a proposal and/or time and
material quote or be listed in a bid, proposal or quote, subject to the
requirements of Public Contract Code Section 4104; or engage in the
performance of any contract that is subject to Labor Code Section 1720 et
seq., unless currently registered and qualified to perform public work
pursuant to Labor Code Section 1725.5. Consultant and sub-consultants
will be required to provide proof of registration with the DIR. For more
information regarding registration with the Department of Industrial
Relations, refer to http://www.dir.ca.gov/Public-Works/PublicWorks.html.
5. Exhibit "A" and Exhibit "B" to the Agreement are hereby amended by adding
thereto the items set forth on Attachment "A" and Attachment "B" to this Amendment, which is
attached hereto and incorporated herein as though set forth in full.
6. All sections of the Agreement, and any prior Amendments that refer to the
Consultant as "Hall & Foreman, Inc." shall be changed to "David Evans and Associates, Inc."
pursuant to the name and ownership change of said company on November 1, 2015.
7. The Consultant shall furnish certificates of insurance and an IRS W-9 form
pursuant to the terms and conditions set forth in the Agreement, and any prior Amendments
pursuant to the name and ownership change of said company. Letter informing Company
Name Change and Ownership is set forth on Attachment "C" to this Amendment, which is
attached hereto and incorporated herein as though set forth in full.
8. Except for the changes specifically set forth herein, all other terms and conditions
of the Agreement shall remain in full force and effect.
2
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the
day and year first above written.
CITY OF TEMECULA DAVID EVANS AND ASSOCIATES, INC.
(Two Signatures of corporate officers required unless corporate
documents authorize only one person to sign the agreement on
behalf of the corporation.)
By: By:
Michael S. Naggar, Mayor John Hogan, CEO, Assistant Secretary
ATTEST:
By: By:
Randi Johl, City Clerk Mark Miner, Vice President
APPROVED AS TO FORM:
By:
Peter M. Thorson, City Attorney CONSULTANT
David Evans and Associates, Inc.
Gavin Powell
41951 Remington Avenue, Suite 220
Temecula, CA 92590-2553
Phone (951) 294-9346
gpowell@deainc.com
PM Initials:
Date:
3
ATTACHMENT A
Below and incorporated herein is the additional scope of work as provided by the Consultant:
Phase B — Final Design Services
Task 8—Air Quality Impact Analysis and Greenhouse Gas Emissions Impact Analysis
Provide Air Quality Impact Analysis as requested through Planning Department review
comments.
DEA's designated sub-consultant team will prepare a letter report that addresses the air
quality and GHG Initial Study CEQA thresholds and associated appendices pursuant to
the City of Temecula and South Coast Air Quality Management District's (SCAQMD)
requirements for the proposed Temecula Library Expansion project.
The enclosed scope of services has been prepared based on providing the preparation
of air quality and GHG initial study sections and associated appendices. This approach
is proposed since it would provide all of the air quality and GHG emissions calculations
that a stand-alone air report would provide and does not require a revised scope for the
entire project.
Specific tasks include:
a) Air Quality Impact Analysis
• Identify the existing air quality setting in the area.
• Identify applicable federal, state, and SCAQMD's rules and regulations and
identify current attainment status of federal and state standards, and current
SCAQMD attainment plans.
• Obtain existing air quality data from air quality monitoring stations within the
study area utilizing California Air Resources Board (CARB) data sources. Data
will be obtained for air pollutants, including ozone, carbon monoxide (CO),
nitrogen dioxide (NO2), PM10, and PM2.5.
• Identify thresholds of significance for the criteria pollutants and GHGs.
• Evaluate and quantify regional criteria pollutant emissions associated with each
phase of construction activities for the proposed project utilizing the CalEEMod
Model. If significant emission levels are found to be created from construction
activities, feasible mitigation will be developed and quantified.
• Evaluate local NOx, CO, PM10, and PM2.5 emissions associated with each
phase of construction activities from the proposed project at the nearest off-site
sensitive receptor utilizing the SCAQMD Look-Up Tables and the methodology
described in Localized Significance Threshold Methodology, prepared by
SCAQMD, July 2008. If significant local pollutant emission levels are found to be
created from construction activities, feasible mitigation will be developed and
quantified.
4
• Develop a worst-case operational trip generation rate from development of the
proposed project and utilize the CalEEMod to analyze operational criteria
pollutant emissions generated from the proposed project.
• Provide a qualitative odor analysis from the construction and ongoing operations
of the proposed project.
• Prepare an Air Quality Section for an Initial Study documenting the results of the
previous work tasks. Prepare an appendix that contains the CalEEMod printouts
and any other calculations printouts used in preparation of the Air Quality
Section.
b) Greenhouse Gas Emissions Impact Analysis
• Identify greenhouse gases (GHGs) and their associated impacts to global climate
change.
• Identify applicable international, federal, state, and SCAQMD rules and
regulations including the State greenhouse gas (GHG) regulations Assembly Bills
(AB) 32 and 1493, Senate Bills (SB) 32, 97, 107, 375, 527, 1368, and 1771, and
Executive Orders S-3-05 and S-14-08.
• Identify thresholds of significance for greenhouse gases. Evaluate and quantify
GHG emissions associated with each phase of construction activities for the
proposed project utilizing the CalEEMod Model and construction equipment
assumptions obtained from observations of other reservoir construction projects.
• Develop a worst-case operational trip generation rate from development of the
proposed project and utilize the CalEEMod to analyze operational GHG
emissions generated from the proposed project.
• Compare the construction-related and operation-related GHG emissions to all
applicable GHG emissions thresholds including AB 32 and SB 375, and
SCAQMD's draft GHG thresholds. If the GHG emissions exceed any applicable
thresholds, provide mitigation to reduce the GHG emissions to less than
significant.
• Determine if the proposed project would conflict with any applicable plan, policy
or regulation of an agency adopted for the purpose of reducing the emissions of
greenhouse gases.
• Prepare a Greenhouse Gas Emissions Section for an Initial Study documenting
the results of the previous work tasks. Prepare an appendix that contains the
CalEEMod printouts and any other calculations printouts used in preparation of
the Greenhouse Gas Emissions Section.
Assumptions
• The proposed fee includes the review of one set of governmental agency
comments, whether verbal or written, and revision of each section (if necessary).
If responses are required for additional governmental agency comments, the
responses and revision of each section will be billed on a time-and-material
basis.
5
• The proposed fee does not include attendance at public hearings/meetings,
which may be required to secure approval of the project. If these are required
and requested, attendance at meetings or hearings will be billed on a time-and-
material basis.
Deliverables
An electronic copy of the document in Microsoft Word and PDF formats.
Task 9— Include Additional Area in the Environmental Studies
Biological Report update of habitat acreage tables and project figures to include two (2)
natural drainage course areas within the vicinity of the project. These areas would also
be subject to the biological mitigation measures that are already in the report. The
cultural report will be updated and the new slope areas will be subject to the monitoring
requirements that are already in the cultural report.
Task 10 —Analysis and Improvement Plans for Washout Areas
Plan revisions to include analysis and improvements to resolve erosion of two (2)
drainage courses currently eroding the existing slope. Said drainage courses are
identified as Washout Area `A' and Washout Area `B' on the exhibit (attached below)
provided by the City at a project meeting held on April 01, 2015. Specific items included
with this task are:
1.) Processing of additional aerial topography capturing the added areas.
2.) Hydrology and Hydraulic Analysis of the two washout areas. Consultant will perform
Hydrology calculations based on Riverside County Flood Control and Water
Conservation District guidelines, with tributary areas being defined by the City's GIS
topography maps. Calculations will be performed for the 100-year storm event for the
existing condition only. Proposed improvements are not tributary to the subject
drainage courses, and therefore the proposed condition are not included with the
proposed Hydrology analysis.
3.) Update Improvement Plans and Specifications to include provisions for erosion
control measures throughout the washout areas as well as where the washout areas
terminate.
6
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Task 11 - Electrical/Lighting Plans Revisions
Revisions to Electrical/Lighting Plans to provide added elements as requested through
City of Temecula plan check comments. Added elements include:
1.) Separate conduit and pull-box system to account for power and
communication/security (high and low voltage) wiring.
2.) Provide provisions on light poles to accommodate future security camera
installations.
Task 12 — Final Design for the Existing Upper Parking Lot
Provide Final Design for improvements to the existing upper parking lot based on the
City preferred "Option 2" from the Temecula Library Site Circulation Analysis dated
January 20, 2015. This task will incorporate the related improvements into the new
parking lot contract documents for the City's use in bidding the project. Specific tasks
include:
1.) Demolition Plan,
2.) Entry Curb Realignment,
3.) Planter/Access Ramp Retrofit,
4.) Precise Grade and ADA Retrofit,
5.) Additional Field Survey, and
6.) Signing and Striping Plans.
Task 13 — Photovoltaic System Conceptual Design
Incorporate the conceptual design of a Photovoltaic (PV) system for the proposed
parking lot expansion area. It is anticipated the system will cover approximately 3,000
sq-ft. The conceptual design will be prepared with the intent of providing guidance and
parameters for the successful bidder to ultimately develop permitting and construction
documents for the photovoltaic system, and will include Specifications only. The
successful bidding Contractor will be responsible for the ultimate design of the
Photovoltaic System and related Carport Structure design. Included are the following
items:
Photovoltaic System Design —Bid Item Development and Support:
1. Kick-off Meeting: A kick-off meeting will help to ensure that the City's goals and
objectives are clearly understood at the outset. The kick-off meeting will finalize and
establish the scope of each of the following tasks: develop an implementation
schedule; review expectations; and obtain drawings and other materials that will be
required to complete the project.
2. Bid Specification and Bid Item Development: Whether purchasing a PV system
outright or through a PPA, the City will have the PV system on its property for twenty
years or more. Therefore it is very important to develop a comprehensive
specification and set of bid documents that clearly details City's performance
requirements and quality standards. The proposed specifications will:
a) Define the objectives of the City,
b) Describe the Scope of Work to be provided,
c) Establish quality standards,
8
d) Detail pre-construction and post construction submittal requirements,
e) Specify materials,
f) Detail installation standards,
g) Define the requirements of the Data Acquisition System, and
h) Outline commissioning and start-up requirements.
In addition to the specification, the City will want a set of submittal documents that each
bidder must include with the proposal. These documents may include Proposal Forms
and Price Sheets for each of the purchasing options. DEA's team will complete a draft of
these forms and incorporate them into the City' preferred format.
The provided scope of services includes one meeting via conference call with City staff
and DEA's Photovoltaic Design Specialist to review the bid item details and obtain City's
edits and input. Input from that meeting will be used to finalize the bid item.
3. Bidding Support: DEA's team will support the City throughout the bid process by
answering technical questions related to the Photovoltaic System.
4. Proposal Review and Evaluation: DEA's team will review the proposal of the low
bidder in detail specifically for Photovoltaic related items. Using our energy-output-
modeling tool we will estimate the value of the energy produced by the proposed
system. A life cycle cost analysis will be completed for the proposed system,
resulting in economic metrics that can be used to consider the proposal.
We will also identify and list other notable items related to the Photovoltaic System for
the proposal that should be considered in selecting the vendor. Often, proposals are
submitted with important information missing, or important information included that is
difficult to find. We have reviewed hundreds of proposals from dozens of vendors and
know where to find the important details.
Supplemental Geotechnical Report:
Provide a supplemental geotechnical report for the design and construction of the solar
carport structure, including recommendations for drilled shaft foundations.
Plan Revisions:
Task includes updates to the originating contract design elements which will include the
projects Precise Grading Plans and Electrical/Lighting Plans.
Task 14— Photovoltaic System Construction Support Services
Task includes construction support services for items related to the Photovoltaic
System(s) only (Task 06 described above). Does not include construction support
services for the design/construction elements included in the originating contract.
DEA's team will provide support to the City's team throughout the construction process,
including:
• Review of pre-construction submittals and drawings.
• Participation in weekly construction meetings via conference call.
• Response to Requests for Information.
• Review of change order requests.
• Review of payment applications.
9
Services provided under this task are proposed on a Time and Materials, Not To Exceed
basis. Services required beyond the defined scope of services and budget will be
considered additional services and subject to negotiation.
Phase C - Additional Reimbursable Allowance
Additional reimbursable allowance is requested in order to augment shortages for this
line item in the originating contract, and to include increases resulting from the above
described additional scope of services.
10
ATTACHMENT B
Below and incorporated herein is the additional pricing as provided by the Consultant:
Associated
Phase/Task Description Fee
Phase B-Final Design Services
Task 8 Air Quality Impact Analysis and Greenhouse Gas Emissions Impact Analysis $3,600
Task 9 Include Additional Area in the Environmental Studies $850
Task 10 Analysis and Improvement Plans for Washout Areas $6,450
Task 11 Electrical/Lighting Plans Revisions $2,300
Task 12 1 Final Design for the Existing Upper Parking Lot $8,700
Task 13 Photovoltaic System Conceptual Design $24,400
Task 14 Photovoltaic System Construction Support Services $19,400
Phase C-Additional Reimbursable Allowance $1,800
Total Additional Fee r$67,500
11
ATTACHMENT C
oNO=
DAVID EVANS
a,NoASSOCIATES INC.
January 19,2016
City of Temecula
Attention: Kendra Hannah-Meistrell
41000 Main Street
Temecula, CA 92950-2764
Re: City of Temecula-Professional Services Agreements
Dear Ms. Hannah-Meistrell:
Hall &Foreman, Inc. (HFI)merged with David Evans Enterprises, Inc., on August 1, 2014 and fully
integrated into David Evans and Associates, Inc. (DEA) as of November 1, 2015. As a result, the
change of the company name to David Evans and Associates, Inc. was completed on November 1,
2015.
David Evans and Associates, Inc. is an Oregon based company with a long history of land
development and infrastructure planning and design expertise in the transportation, water resources,
and energy businesses along with hydrographic and land survey specialties.As a combined company,
we will continue to work together to understand client needs, provide creative thinking, technical
excellence, and deliver extraordinary service. DEA has twenty offices throughout Oregon,
Washington, Idaho, California, Arizona, Colorado, Mississippi, and New York, and employs over
750 people. The merger of HFI and DEA will result in a total of ten office locations in California.
Please remit all payments to DEA using tax identification number 93-0661195. If you need DEA to
execute additional contract amendments confirming these changes, please contact Gavin Powell.
Please take a moment to check out DEA's website at www.deainc.com for more information about
our new company.
Sincerely,
David Evans and Associates, inc.
Erin F.Austin
General Counsel and Vice President
2100 Southwest River Parkway Portland Oregon 97201 Telephone: 503.223.6663 Facsimile: 503.223.2701
12
PARKINGLIBRARY
Other Projects
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LIBRARY PARKING - PHASE II
Infrastructure/Other Project
Project Description: This project includes the study, design, and construction of alternatives to provide additional parking for the
Temecula Library. Phase II covers the design and construction of an expansion of the current on-site parking facility. The Furniture,
Fixtures and Equipment (FF&E) covers camera system infrastructure, access control, Public Wi-Fi and other identified Information
Technology needs.
Benefit/Core Value: This project provides additional parking for library patrons, meetings, and special programs. In addition, this
project satisfies the City's Core Value of a Healthy and Livable City.
Project Status: Phase 11 Design started in FY 2013-14 and construction of the expansion started in FY 2015-16.
Department: Public Works/Temecula Community Services-Account No. 210.190.153 Level: II
Prior Years FYE 2015 2015-16
Project Cost: Actual Carryover Adopted 2016-17 2017-18 2018-19 2019-20 Total Project
Expenditures Budget Appropriation Projected Projected Projected Projected Cost
Administration $ 182,409 $ 108,383 $ 46,617 $ 337,409
Construction $ 230,160 $ 929,840 $ 825,040 $ 1,985,040
Construction
Engineering $ 4,208 $ 80,792 $ 85,000
Design/Environmental $ 110,884 $ 44,324 $ 89,792 $ 245,000
Fixtures/Furn/Equip $ 60,000 $ 60,000
MSHCP $ 45,000 $ 15,000 $ 60,000
Totals $ 527,661 $ 1,268,339 $ 976,449 $ - $ - $ - $ - $ 2,772,449
Prior Years FYE 2015 2015-16
Source Of Funds: Actual Carryover Adopted 2016-17 2017-18 2018-19 2019-20 Total Project
Expenditures Budget Appropriation Projected Projected Projected Projected Cost
General un
Contributions $ 37,628 $ 37,628
DIF(Library) $ 490,033 $ 1,218,339 $ 976,449 $ 2,684,821
DIF(Police Facilities) $ 50,000 $ 50,000
Total Funding: $ 527,661 $ 1,268,339 $ 976,449 $ - $ - $ - $ - $ 2,772,449
Future Operation & Maintenance
Costs: 2015-16 2016-17 2017-18 2018-19 2019-20
99
Item No . 13
Approvals
City Attorney
Finance Director
City Manager (Sr
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Thomas W. Garcia, Director of Public Works/City Engineer
DATE: February 9, 2016
SUBJECT: Receive and File Temporary Street Closure for 2016 Springfest Events
PREPARED BY: Mayra De La Torre, Senior Engineer
Steve Charette, Associate Engineer
RECOMMENDATION: That the City Council receive and file the following proposed
action by the City Manager:
Temporarily close certain streets for the following 2016 Springfest Events:
TEMECULA ROD RUN
REALITY RALLY
TASTE OF THE VALLEY
BACKGROUND: Three special events scheduled for March and April 2016
necessitate the physical closure of all or portions of certain streets within the Old Town area.
The closures are necessary to facilitate the events and protect participants and viewers.
The Eastern Municipal Water District Old Town Sewer Project currently under construction
along Old Town Front Street is anticipated to be complete prior to the Rod Run on March 4th. If,
however, the project has not been completed by this date, work will be suspended and
pavement temporarily restored for the event. The Sewer Project will not impact the other two
events in Old Town due to the location of the venues being at the Town Square Park (Mercedes
Street and Main Street).
The three events and the associated street closures are as follows:
1) TEMECULA ROD RUN — March 4th and 5th
The annual Spring Rod Run will be held March 4th and 5th in Old Town Temecula. Street
closures are scheduled as follows:
Old Town Front Street 4:00 p.m. to 8:30 p.m. on Friday, March 4th
from South Moreno Road to Second Street and
4:30 a.m. to 5:00 p.m. on Saturday, March 5th
Main Street 8:00 a.m. on Friday, March 4th
Old Town Front Street to Mercedes Street to
5:00 p.m. on Saturday, March 5th
Sixth, Fifth, Fourth, Third 4:00 p.m. on Friday, March 4th
from Mercedes Street to Murrieta Creek to
5:00 p.m. on Saturday, March 5th
The street closure location for the Temecula Rod Run event is shown on Exhibit "A" attached
hereto.
Show car parking will be at designated parking lots and along both sides of Old Town Front
Street also as shown on Exhibit "A."
Northbound and southbound traffic will detoured around the event via Mercedes Street. The
entire length of Mercedes Street will be open for the duration of the event starting Friday, March
4th at 4:00 p.m.
The Old Town Parking Garage will be open with ample free parking available to the public.
Access to the parking garage during the Rod Run from the north will be via Moreno Road to
Mercedes Street, and from the south via Old Town Front Street to Second Street to Mercedes
Street.
2) REALITY RALLY—April 8t" and 9t"
The annual Reality Rally event will be held April 8th and 9th at the Town Square. Street closures
are scheduled as follows:
Main Street 12:00 p.m. on Friday April 8th
from the easterly driveway edge of 28636 Old to
Town Front Street at Rosa's Cantina to 9th
Mercedes Street 12:00 midnight on Saturday, April 9
Mercedes Street 5:00 a.m. to 12:00 midnight
between Fourth Street and Third Street on
Saturday, April 9th
The street closure location for the Reality Rally even is shown on Exhibit "B" attached hereto.
3) TASTE OF TEMECULA—April 29th and 30th
The annual Taste of Temecula event will be held April 29th and 30th in the Town Square. Street
closures are scheduled as follows:
Main Street 5:00 a.m. on Friday, April 29th
from the easterly driveway edge of 28636 Old to
Town Front Street at Rosa's Cantina to
5:00 a.m. on Sunday, May 1St
Mercedes Street
Mercedes Street 5:00 a.m. on Friday, April 29th
between Fourth Street and Third Street to
5:00 a.m. on Sunday, May 1St
The street closure location for Taste of Temecula is shown on Exhibit "B" attached hereto.
Street closures are allowed by the California Vehicle Code upon approval by the local governing
body for certain conditions. Under Vehicle Code Section 21101, "Regulation of Highways," local
authorities, for those highways under their jurisdiction, may adopt rules and regulations by
ordinance or resolution for, among other instances, "temporary closing a portion of any street for
celebrations, parades, local special events, and other purposes, when, in the opinion of local
authorities having jurisdiction, the closing is necessary for the safety and protection of persons
who are to use that portion of the street during the temporary closing."
Chapter 12.12 of the Temecula Municipal Code, Parades and Special Events, provides
standards and procedures for special events on public streets, highways, sidewalks, or public
right of way and authorizes the City Council or City Manager to temporarily close streets, or
portions of streets, for these events.
FISCAL IMPACT: The costs of police services, as well as services provided by the
City Public Works Maintenance Division (for providing, placing and retrieving of necessary
warning and advisory devices), are appropriately budgeted within the City's operating budget.
ATTACHMENTS: Exhibit A —Temecula Rod Run Site Plan
Exhibit B —Springfest Street Closures
- — --��t...• Portable Toi ets(ADAAccessible)Trash Bins
RoadClosure
Public Parkin
TEMECULA ROD RUN 7 MY-OpR-Ay-CiFt
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-Event HeadquartersI V PQlmndnd
March 4, 2016 (4:00 PM —8:30 PM) CJ Incident Command Post(ICP) ! - ,_ L-1 2 777
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Handicap Parking
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Kid's World parking area to allow for ,� 4� rw�,..�. , Handicap 5armn _
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EXHIBIT `A'
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SPR/NGFEST STREET CLOSURES - 2016
(MAIN STREET AND MERCEDES STREET)
LEGEND
* REALITY RALL Y - APRIL 8 8 9 ll�� STREET CLOSURE
* TASTE OF TEMECULA - APRIL 29 To MA Y I ` BARRICADE
EXHIBI T 'B '
Item No . 14
Approvals i�-
City Attorney 11
Finance Director
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Thomas W. Garcia, Director of Public Works/City Engineer
DATE: February 9, 2016
SUBJECT: Approve the First Amendment to the Non-Exclusive Commodity Agreement with
McCain, Inc. for Traffic Signal Equipment
PREPARED BY: Jerry Gonzalez, Associate Engineer- Traffic
RECOMMENDATION: That the City Council approve the First Amendment to the Non-
Exclusive Commodity Agreement with McCain, Inc. increasing the Purchase Price amount by
$30,000, and extending of the Term of the Agreement.
BACKGROUND: On July, 1, 2015, a Non-Exclusive Commodity Agreement in the
amount of $30,000, was approved for the purchase of proprietary traffic signal equipment.
Since the Agreement amount did not exceed $30,000, the City Manager was authorized to
execute the agreement, which provides for one additional one year extension upon mutual
agreement by both parties. Under the Agreement, the needed traffic signal equipment items are
requested and a cost proposal is submitted for allocation from the appropriate corresponding
budget line item.
Staff is recommending an Agreement extension to June 30, 2017, and a Purchase Price
increase in the amount of$30,000, for a total Agreement amount of$60,000.
FISCAL IMPACT: Adequate funds are available in the Public Works Department,
Capital Improvement Program Account No. 210.165.680.5601.
ATTACHMENT: First Amendment
FIRST AMENDMENT TO NON-EXCLUSIVE COMMODITY AGREEMENT BETWEEN
CITY OF TEMECULA AND MCCAIN, INC.
TRAFFIC SIGNAL EQUIPMENT ENHANCEMENT PROGRAM - CITYWIDE
THIS FIRST AMENDMENT is made and entered into as of February 9, 2016, by and
between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and
McCain, Inc., a Corporation (hereinafter referred to as "Vendor"). In consideration of the
mutual covenants and conditions set forth herein, the parties agree as follows:
1. This Amendment is made with the respect to the following facts and purposes:
a. On July 1, 2015, the City and Vendor entered into that certain Agreement
entitled "Non-Exclusive Commodity Agreement for Traffic Signal Equipment Enhancement
Program - Citywide," in the amount of$30,000.00.
b. The parties now desire to extend the term of the agreement to June 30,
2017, increase the payment in the amount of $30,000.00, and to amend the Agreement as set
forth in this Amendment.
2. Section 1 of the Agreement entitled "TERM" is hereby amended to read as
follows:
This Agreement shall remain and continue in effect until tasks herein are
completed, but in no event later than June 30, 2017, unless sooner
terminated pursuant to the provisions of this Agreement.
3. Section 3 of the Agreement entitled "PURCHASE PRICE" is hereby amended to
read as follows:
The City agrees to pay Vendor for merchandise ordered and received in
accordance with the description and price list of merchandise set forth in
Exhibit A and incorporated herein by this reference. Any terms other
than the description and price list shown in Exhibit A, are null and void.
The First Amendment amount shall not exceed Thirty Thousand
Dollars ($30,000), for a total Agreement amount of Sixty Thousand
Dollars ($60,000).
4. Except for the changes specifically set forth herein, all other terms and conditions
of the Agreement shall remain in full force and effect.
1
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the
day and year first above written.
CITY OF TEMECULA MCCAIN, INC
(Two Signatures of corporate officers required unless corporate
documents authorize only one person to sign the agreement on
behalf of the corporation.)
By: By:
Michael S. Naggar, Mayor Christine Jersey, Corporate
Secretary/Chief Operations Officer
ATTEST:
By: By:
Randi Johl, City Clerk Jo Ann Mills, Vice President of Human
Resources
APPROVED AS TO FORM:
By:
Peter M. Thorson, City Attorney CONSULTANT:
McCain, Inc.
Attn: Jennifer Phelan
2365 Oak Ridge Way
Vista, Ca. 92081
760-734-5000
760-727-8184 Fax Number
Jennifer.phela@mccain-inc.com
PM Initials /-
Date: /��Y�
2
TEMECULA COMMUNITY
SERVICES DISTRICT
CONSENT CALENDAR
Item No . 15
ACTION MINUTES
January 26, 2016
City Council Chambers, 41000 Main Street, Temecula, California
TEMECULA COMMUNITY SERVICES DISTRICT MEETING
The Temecula Community Services District meeting convened at 7:29 PM
CALL TO ORDER: President Jeff Comerchero
ROLL CALL: DIRECTORS: Edwards, McCracken, Naggar, Rahn, Comerchero
CSD PUBLIC COMMENTS (None)
CSD CONSENT CALENDAR
10 Approve the Action Minutes of January 12, 2016 — Approved Staff Recommendation
(5-0) Director Naggar made the motion; it was seconded by Director McCracken;
and electronic vote reflected approval by Directors Edwards, McCracken, Naggar,
Rahn and Comerchero.
RECOMMENDATION:
10.1 That the Board of Directors approve the action minutes of January 12, 2016.
CSD DIRECTOR OF COMMUNITY SERVICES REPORT
CSD GENERAL MANAGER REPORT
CSD BOARD OF DIRECTORS REPORTS
CSD ADJOURNMENT
At 7:34 PM, the Community Services District meeting was formally adjourned to Tuesday,
February 9, 2016, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00
PM, City Council Chambers, 41000 Main Street, Temecula, California.
Jeff Comerchero, TCSD President
ATTEST:
Randi Johl, Secretary
[SEAL]
CSD Action Minutes 012616 1
Item No . 16
Approvals
City Attorney
Finance Director
City Manager (SY
TEMECULA COMMUNITY SERVICES DISTRICT
AGENDA REPORT
TO: Board of Directors
FROM: Aaron Adams, General Manager
DATE: February 9, 2016
SUBJECT: Approve Fiscal Year 2015-16 Mid-Year Budget Adjustments
PREPARED BY: Jennifer Hennessy, Finance Director
RECOMMENDATION: That the Board of Directors adopt a resolution entitled:
RESOLUTION NO. CSD 16-
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY
OF TEMECULA AMENDING THE FISCAL YEAR 2015-16
ANNUAL OPERATING BUDGETS
BACKGROUND: In accordance with Budget Policy II.B.-Interim Reporting, City staff
conducted a comprehensive Mid-Year review of its Annual Operating Budget. The purpose of the
review is to analyze revenue and expenditure trends to identify variances from the Adopted Budget and
ensure that TCSD maintains a healthy fiscal position.
The attached Exhibit A includes the Fiscal Year 2015-16 Mid-Year Budget schedules for TCSD City-
wide Operations Fund, five Service Level Funds, the Library Fund and the Intern Fellowship Fund.
Beginning FY15-16 FY15-16 FY15-16 FY15-16 Ending
Balance Current Mid-Year Revised Current Mid-Year Revised Balance
7/1/15 Revenues Adjustment Revenues Exp/Transfers Adjustment Exp/Transfers 6/30/16
Temecula Community Services District(TCSD)
Fund 190:Citywide Operations 371,408 8,947,362 (31,185) 8,916,177 8,988,194 20,462 9,008,656 278,929
Fund 192:Service Level B-Street Lighting 22,494 1,032,272 87 1,032,359 1,032,272 (30,000) 1,002,272 52,581
Funds 501-530:Service Level C-Landscape/Slope Maintenance 1,149,664 1,586,952 2,416 1,589,368 1,782,953 0 1,782,953 956,079
Fund 194:Service Level D-Refuse and Recycling 189,203 7,240,240 47,675 7,287,915 7,220,269 0 7,220,269 256,849
Fund 195:Service Level R-Road Maintenance 19,692 5,632 0 5,632 9,843 0 9,843 15,481
Fund 196:Service Level L-Harveston Lake Park Maintenance 288,876 237,334 200 237,534 244,617 0 244,617 281,793
Fund 197:Library 276,515 781,830 (22,900) 758,930 859,976 17,020 876,996 158,449
Fund 375:Intern Fellowship Program 662 19,645 0 19,645 19,645 0 19,645 662
Total Temecula Community Services District 2,318,514 19,851,267 (3,707) 19,847,560 20,157,769 7,482 20,165,251 2,000,823
Fund 190 - TCSD City-Wide Operations (Parks and Recreation)
Parks and Recreation activities are accounted for in the FY15-16
TCSD City-Wide Operations Fund (Fund 190). The Fund is Fund 190 TCSD Mid-Year
divided into 18 Divisions, representing a combination of Revenue Adjustment
programs and facilities operated by TCSD. Indoor Rentals $5,010
Investment Income $1,400
TCSD Revenues are projected to come in below the Miscellaneous Accounts -$767
Adopted Budget, primarily due to lower Special Events Administrative Citations -$1,200
revenue than originally forecasted as well as lower Special Skate Park -$2,000
Tax (Measure C) revenue due to fewer than expected new Special Tax(Measure C) -$14,761
homes being added to the tax roll. Partially offsetting these Special Events -$18,867
reductions are higher than anticipated revenue from Indoor Total TCSD Revenue -$31,185
Rentals and Investment Income.
TCSD Operational Expenditures across all divisions are $10,900 below the Adopted Budget due to
savings as a result of the recent retirement of a TCSD manager, offsetting the various Mid-Year
requests outlined in the table below.
Adjusted Revised
2015-2016 Mid-Year 2015-16
Account Description Budget Request Budget Justification
TCSD Non Departmental
190.180.999.5100 SALARIES&WAGES $745,010 -$61,014 $683,996 Salary savings from retirement to offset increases
190.180.999.5261 STAFF TRAINING/EDUCATION $1,224 $2,975 $4,199 Send TCSD staff to CPRS conferencefor training
190.180.999.5262 MILEAGE $306 $1,960 $2,266 Send TCSD staff to CPRS conference for training
190.180.999.5280 SISTER CITIES $11,600 $3,150 $14,750 Restore money used to buy Park Ranger Citation Books
Senior Center
190.181.999.5119 PART-TIME(PROJECT) $77,909 $3,260 $81,169 Additional support requested
190.181.999.5242 SMALL TOOLS/EQUIPMENT $0 $50 $50 Restore budget accidentally omitted for FY 15-16
190.181.999.5250 OTHER OUTSIDE SERVICES $0 $50 $50 Restore budget accidentally omitted for FY 15-16
190.181.999.5262 MILEAGE $0 $1,000 $1,000 Restore budget accidentally omitted for FY 15-16
CRC Operations
190.182.999.5243 UNIFORMS $306 $1,094 $1,400 Replace staffT-shirts and sweatshirts
Recreation
190.183.999.5370 SPECIAL EVENTS $324,571 $5,000 $329,571 Increased cost of light rentals for Christmas parade
History Museum Operations
190.185.999.5370 SPECIAL EVENTS $19,750 $4,500 $24,250 Supplies for Sam Hicks Memorial Park
Cultural Arts
190.190.999.5363 CITY PROMOTIONAL EVENTS $80,250 $19,400 $99,650 NYE grapes and additional cost of Special Events
Harveston Center Operations
190.192.164.5240 UTILITIES $13,750 $2,000 $15,750 Utility(Water&Electric)cost increases
Human Services
190.194.999.5369 SPECIAL NEEDS EVENTS $0 $1,500 $1,500 Youth symposium per Human Services SubCmte/Task
190.194.999.5350 EXCURSIONS $0 $2,875 $2,875 Transportation for excursion due to retirement of bus
TCSD Contract Classes
190.197.999.5220OFFICESUPPLIES $1,020 $2,500 $3,520 Upgraded technology for brochure
TCSD Park Rangers
190.198.999.5301 RECREATION SUPPLIES $0 $800 $800 Supplies for educational/outreach program
TCSD- •. 00
Total Maintenance costs across all TCSD divisions is increasing $31,362, primarily due to higher utility
costs associated with water rates and the recent change in how electricity is being charged at higher
rates during the daytime hours when the TCSD facilities are at their highest use. More efficient pool
equipment is yielding a $10,000 savings in utilities, partially offsetting the higher costs of water and
electric utilities.
Funds 192, 194, 195, 196 & 501-530 - Service Level Funds
There are five Service Levels within TCSD that provide a range of services to City residents. Mid-Year
revenue adjustments reflect additional Assessment revenue in Service Level D — Refuse and Recycling
of $47,075 and Service Level C — Landscape/Slope Maintenance of $365, as well as higher Investment
Income of $2,938 across most Service Level funds.
Mid-Year expenditure adjustments reflect a decrease of $30,000 in Service Level B — Street Lighting
due to a lower cost of providing street lighting services than anticipated. No other expenditure
adjustments are requested for the Service Level funds.
Fund 197 — Library Fund
The Library Fund reflects a decrease in revenue of $22,900 due to less library fines and fees collected
than anticipated due to the Smart Pay system being non-operational from October to December, as
well as overall attendance is lower than anticipated.
Mid-Year expenditures include a request of $17,020 to pay for higher utility and janitorial costs, as well
as the new Library Monument sign dedicated to former Council Member Ron Roberts.
Fund 375 — Intern Fellowship Fund
There are no Mid-Year Adjustments requested for this fund.
FISCAL IMPACT: The proposed Mid-Year adjustments will result in a decrease of $3,707 in
Community Services District revenue and an increase of $7,482 in Community Services District
appropriations.
ATTACHMENTS: 1. Resolution
2. Temecula Community Services District Fiscal Year 2015-16 Mid-Year
Budget
RESOLUTION NO. CSD 16-
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE TEMECULA COMMUNITY SERVICES DISTRICT OF
THE CITY OF TEMECULA AMENDING THE FISCAL YEAR
2015-16 ANNUAL OPERATING BUDGETS
THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES
DISTRICT OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. The purpose of this review is to conduct an analysis of revenues
and expenditures to ensure that the Temecula Community Services District (TCSD)
maintains a prudent and healthy fiscal position.
Section 2. That each year a midyear review is conducted of all Temecula
Community Services (TCSD) operating budgets.
Section 3. That the Mid-Year review has been completed and the
recommended adjustments are reflected in the schedules attached hereto as Exhibit A.
Section 4. That the Fiscal Year 2015-16 TCSD operating budgets are
amended in accordance with the attached schedules.
PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula
Community Services District of the City of Temecula this 9th day of February, 2016.
Jeff Comerchero, President
ATTEST:
Randi Johl, Secretary
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Randi Johl, Secretary of the Temecula Community Services District of the City of
Temecula, do hereby certify that the foregoing Resolution No. CSD 16- was duly and
regularly adopted by the Board of Directors of the Temecula Community Services District
of the City of Temecula at a meeting thereof held on the 9th day of February, 2016, by the
following vote:
AYES: BOARD MEMBERS:
NOES: BOARD MEMBERS:
ABSTAIN: BOARD MEMBERS:
ABSENT: BOARD MEMBERS:
Randi Johl, Secretary
1 City of Temecula
Fiscal Year 2015-16
IheHeart ofSouthern California Mid-Year Adjustments
Wine Country
EXHIBIT A
FY2015-16 Mid-Year Budgets:
- TCSD Citywide Operations
- Service level Funds
- library Fund
- Intern Fellowship Fund
Fiscal Year 2015-16 Mid-Year Budget Adjustments
jCity of Temecula
Fiscal Year 2015-16
Mid-Year Adjustments
TEMECULA COMMUNITY SERVICES DISTRICT-ALL FUNDS COMBINED
2015-16 Year to Date Proposed 2015-16
2014-15 Current Actuals Increase/ Revised Increase/
Description Actuals Budget 12/31/2015 (Decrease) Budget (Decrease)
Revenues by Fund
Prior Year Contractual Obligations - 0.0%
Fund 190 Citywide Operations 8,393,251 8,947,362 3,595,046 (31,185) 8,916,177 -0.3%
Fund 192 Service Level B 1,013,518 1,032,272 382,500 87 1,032,359 0.0%
Funds 501-530 Service Level C 1,595,463 1,586,952 10,743 2,416 1,589,368 0.2%
Fund 194 Service Level D 6,828,676 7,240,240 105,050 47,675 7,287,915 0.7%
Fund 195 Service Level R 5,686 5,632 113 - 5,632 0.0%
Fund 196 Service Level L 236,655 237,334 3,555 200 237,534 0.1%
Fund 197 Library 824,471 781,830 387,462 (22,900) 758,930 -2.9%
Fund 375 Intern Fellowship 12,010 19,645 12,548 19,645 0.0%
Total Revenues and Other Sources 18,909,730 19,851,267 4,497,017 (3,707) 19,847,560 0.0%
Expenditures by Fund
Fund 190 Citywide Operations 8,191,960 8,988,194 3,870,763 20,462 9,008,656 0.2%
Fund 192 Service Level B 1,023,509 1,032,272 405,037 (30,000) 1,002,272 -2.9%
Funds 501-530 Service Level C 1,653,691 1,782,953 580,202 1,782,953 0.0%
Fund 194 Service Level D 6,746,226 7,220,269 53,331 7,220,269 0.0%
Fund 195 Service Level R 2,756 9,843 - 9,843 0.0%
Fund 196 Service Level L 228,961 244,617 100,339 244,617 0.0%
Fund 197 Library 806,100 859,976 322,875 17,020 876,996 2.0%
Fund 375 Intern Fellowship 11,349 19,645 13,566 - 19,645 0.0%
Total Expenditures and Other Financing Uses 18,664,552 20,157,769 5,346,113 7,482 20,165,251 0.0%
Excess of Revenues Over(Under)Expenditures 245,178 (306,502) (849,096) (11,189) (317,691) 3.7%
Fund Balance,Beginning of Year 2,073,336 2,318,514 2,318,514 - 2,318,514 0.0%
Fund Balance,End of Year 2,318,514 2,012,012 1,469,418 (11,189) 2,000,823 -0.6%
Fund Description
The Temecula Community Services District is a separate governmental entity created to provide Parks and Recreation services as well as the
maintenance of parks and facilities,residential street lights,slopes,refuse and recycling, maintenance of rural roads,lake park maintenance,
library services and intern fellowship opportunities.
jCity of Temecula
Fiscal Year 2015-16
Mid-Year Adjustments
Fund: 190 CITYWIDE OPERATIONS
2015-16 Year to Date Proposed 2015-16
2014-15 Current Actuals Increase/ Revised Increase/
Description Actuals Budget 12/31/2015 (Decrease) Budget (Decrease)
Revenues by Department
Prior Year Contractual Obligations - 0.0%
General Operations 4,608,511 5,003,645 2,311,946 (1,748) 5,001,897 0.0%
Senior Center 84,178 83,628 6,423 826 84,454 1.0%
Community Recreation Center 234,197 319,546 75,475 (3,457) 316,089 -1.1%
Recreation 200,220 237,780 60,565 (11,159) 226,621 -4.7%
Temecula Community Center 73,545 87,122 25,091 (357) 86,765 -0.4%
Temecula History Museum 82,179 83,383 9,673 (292) 83,091 -0.4%
Aquatics 391,730 376,151 102,040 (1,297) 374,854 -0.3%
Sports 520,184 472,787 110,985 (1,082) 471,705 -0.2%
Temecula Children's Museum 204,517 181,350 77,578 (354) 180,996 -0.2%
Community Theater 612,482 650,563 196,795 (2,080) 648,483 -0.3%
Cultural Arts 85,040 98,698 2,369 (10,015) 88,683 -10.1%
Harveston Center 102,432 111,098 37,680 (308) 110,790 -0.3%
Civic Center Conference Center 60,526 44,984 22,210 2,882 47,866 6.4%
Human Services 47,213 46,703 6,343 214 46,917 0.5%
YMCA Facility - - 53 - - 0.0%
Jefferson Recreation Center 14,629 - 128 - 0.0%
Contract Classes 1,071,668 1,147,524 549,674 (1,758) 1,145,766 -0.2%
Park Rangers - 2,400 18 (1,200) 1,200
Total Revenues and Other Sources 8,393,251 8,947,362 3,595,046 (31,185) 8,916,177 -0.3%
Expenditures by Department
General Operations 1,740,569 2,480,018 883,289 (52,929) 2,427,089 -2.1%
Senior Center 327,234 296,236 146,569 4,360 300,596 1.5%
Community Recreation Center 626,761 825,775 374,805 17,492 843,267 2.1%
Recreation 687,264 667,618 349,252 5,000 672,618 0.7%
Temecula Community Center 196,496 213,560 93,574 3,372 216,932 1.6%
Temecula History Museum 284,483 316,474 138,306 11,950 328,424 3.8%
Aquatics 729,386 753,119 316,345 (10,000) 743,119 -1.3%
Sports 572,420 342,230 139,982 - 342,230 0.0%
Temecula Children's Museum 195,332 274,200 134,151 5,480 279,680 2.0%
Community Theater 1,188,368 1,145,606 544,555 6,662 1,152,268 0.6%
Cultural Arts 351,684 297,703 147,823 19,400 317,103 6.5%
Harveston Center 175,736 193,592 96,880 2,000 195,592 1.0%
Civic Center Conference Center 72,233 82,005 39,884 - 82,005 0.0%
Human Services 160,882 240,394 104,835 4,375 244,769 1.8%
YMCA Facility 9,629 22,000 3,312 - 22,000 0.0%
Jefferson Recreation Center 59,672 53,394 24,794 - 53,394 0.0%
Contract Classes 813,811 776,765 331,784 2,500 779,265 0.3%
Park Rangers - 7,505 623 800 8,305
Total Expenditures and Other Financing Uses 8,191,960 8,988,194 3,870,763 20,462 9,008,656 0.2%
Excess of Revenues Over(Under)Expenditures 201,291 (40,832) (275,717) (51,647) (92,479) 126.5%
Fund Balance,Beginning of Year 170,117 371,408 371,408 - 371,408 0.0%
Fund Balance,End of Year 371,408 330,576 95,691 (51,647) 278,929 -15.6%
Fund Description
Citywide Operations reflects the collection of the Special Tax(Measure C)charged to households for recreation programs as well as fees for
classes and activities. Accounts for facility operations, maintenance, and community recreation programs. Measure C was approved by
residents in 1997 at a rate of$74.44 per parcel for the purpose of maintaining the City's parks,recreation facilities,arerial street lighting and
traffic signals. The Special Tax revenue is allocated equally between TCSD and the General Fund to fund both recreation programs and parks
maintenance.
jCity of Temecula
Fiscal Year 2015-16
Mid-Year Adjustments
Fund: 192 SERVICE LEVEL B-STREET LIGHTING
2015-16 Year to Date Proposed 2015-16
2014-15 Current Actuals Increase/ Revised Increase/
Description Actuals Budget 12/31/2015 (Decrease) Budget (Decrease)
Revenues by Source
Licenses,Permits and Service Charges
Assessments 642,629 641,384 5,489 641,384 100.0%
Funding From General Fund 370,548 390,888 376,956 390,888 100.0%
Use of Money and Property
Investment Interest 341 - 55 87 87 0.0%
Total Revenues and Other Sources 1,013,518 1,032,272 382,500 87 1,032,359 0.0%
Expenditures by Category
Personnel 11,272 11,150 5,969 - 11,150 0.0%
Operations and Maintenance 1,012,237 1,021,122 399,068 (30,000) 991,122 -2.9%
Total Expenditures and Other Financing Uses 1,023,509 1,032,272 405,037 (30,000) 1,002,272 -2.9%
Excess of Revenues Over(Under)Expenditures (9,991) - (22,537) 30,087 30,087 0.0%
Fund Balance,Beginning of Year 32,485 22,494 22,494 - 22,494 0.0%
Fund Balance,End of Year 22,494 22,494 (43) 30,087 52,581 133.8%
Fund Description
Service Level B reflects the collection of benefit assessments charged to property owners.Service Level B includes only those parcels within
residential subdivisions that receive residential street lighting services. This service level includes operational, administrative, maintenance
and utility costs of residential street lights.
jCity of Temecula
Fiscal Year 2015-16
Mid-Year Adjustments
Funds: 501-530 SERVICE LEVEL C-LANDSCAPE/SLOPE MAINTENANCE
2015-16 Year to Date Proposed 2015-16
2014-15 Current Actuals Increase/ Revised Increase/
Description Actuals Budget 12/31/2015 (Decrease) Budget (Decrease)
Revenues by Source
Licenses,Permits and Service Charges
Assessments 1,589,902 1,584,493 8,734 365 1,584,858 0.0%
Use of Money and Property
Investment Interest 5,561 2,459 2,009 2,051 4,510 83.4%
Total Revenues and Other Sources 1,595,463 1,586,952 10,743 2,416 1,589,368 0.2%
Expenditures by Category
Personnel 123,762 120,687 63,377 120,687 0.0%
Operations and Maintenance 1,529,929 1,662,266 516,825 1,662,266 0.0%
Total Expenditures and Other Financing Uses 1,653,691 1,782,953 580,202 1,782,953 0.0%
Excess of Revenues Over(Under)Expenditures (58,228) (196,001) (569,459) 2,416 (193,585) -1.2%
Fund Balance,Beginning of Year 1,207,892 1,149,664 1,149,664 - 1,149,664 0.0%
Fund Balance,End of Year 1,149,664 953,663 580,205 2,416 956,079 0.3%
Fund Description
Service Level C Fund reflects the collection of benefit assessments charged to property owners for the purpose of providing perimeter
landscaping and slope maintenance throughout the City. Service Level C assesses only those parcels within residential subdivisions receiving
TCSD perimeter landscaping and slope maintenance and are separated into 32 zones. The rate levels for Zones 6 and 29, are subject to a
Consumer Price Index-Urban Consumers(CPI-U)annual inflator while all other rate levels will not increase. Zones 30-32 will not be assessed,
as the property owners have elected to have the landscaping maintained by the respective Homeowner's Associations(HOAs).
jCity of Temecula
Fiscal Year 2015-16
Mid-Year Adjustments
Fund: 194 SERVICE LEVEL D-REFUSE AND RECYCLING
2015-16 Year to Date Proposed 2015-16
2014-15 Current Actuals Increase/ Revised Increase/
Description Actuals Budget 12/31/2015 (Decrease) Budget (Decrease)
Revenues by Source
Licenses,Permits and Service Charges
Assessments 6,791,488 7,206,905 62,357 47,075 7,253,980 0.0%
Recycling Program 5,000 5,000 13,996 - 5,000 0.0%
Use of Money and Property -
Investment Interest 4,585 1,000 553 600 1,600 0.0%
Intergovernmental Revenues -
Grants 27,603 27,335 28,144 - 27,335 0.0%
Total Revenues and Other Sources 6,828,676 7,240,240 105,050 47,675 7,287,915 0.7%
Expenditures by Category
Personnel 94,972 98,013 51,245 98,013 0.0%
Operations and Maintenance 6,651,254 7,122,256 2,086 7,122,256 0.0%
Total Expenditures and Other Financing Uses 6,746,226 7,220,269 53,331 7,220,269 0.0%
Excess of Revenues Over(Under)Expenditures 82,450 19,971 51,719 47,675 67,646 238.7%
Fund Balance,Beginning of Year 106,753 189,203 189,203 - 189,203 0.0%
Fund Balance,End of Year 189,203 209,174 240,922 47,675 256,849 22.8%
Fund Description
Service Level D Fund is used to collect benefit assessments charged to property owners for the purpose of providing refuse collection,
recycling,and street sweeping throughout the City. In addition,Service Level D has received grants to increase recycling efforts Citywide.
jCity of Temecula
Fiscal Year 2015-16
Mid-Year Adjustments
Fund: 195 SERVICE LEVEL R-STREET/ROAD MAINTENANCE
2015-16 Year to Date Proposed 2015-16
2014-15 Current Actuals Increase/ Revised Increase/
Description Actuals Budget 12/31/2015 (Decrease) Budget (Decrease)
Revenues by Source
Licenses,Permits and Service Charges
Assessments 5,590 5,532 115 5,532 0.0%
Use of Money and Property
Investment Interest 96 100 (2) 100 0.0%
Total Revenues and Other Sources 5,686 5,632 113 5,632 0.0%
Expenditures by Category
Operations and Maintenance 2,756 9,843 - 9,843 0.0%
Total Expenditures and Other Financing Uses 2,756 9,843 - 9,843 0.0%
Excess of Revenues Over(Under)Expenditures 2,930 (4,211) 113 (4,211) 0.0%
Fund Balance,Beginning of Year 16,762 19,692 19,692 19,692 0.0%
Fund Balance,End of Year 19,692 15,481 19,805 15,481 0.0%
Fund Description
Service Level R Fund reflects the operational, administrative, construction and maintenance costs for certain unpaved roads that become
inaccessible after inclement weather. Zone R-1 provides service in the Nicolas/Liefer Road area. The maximum rate that can be charged for
Zone R-1 for an improved parcel is$115.26 and for an unimproved parcel is$57.62.
jCity of Temecula
Fiscal Year 2015-16
Mid-Year Adjustments
Fund: 196 SERVICE LEVEL L-HARVESTON LAKE PARK MAINTENANCE
2015-16 Year to Date Proposed 2015-16
2014-15 Current Actuals Increase/ Revised Increase/
Description Actuals Budget 12/31/2015 (Decrease) Budget (Decrease)
Revenues by Source
Licenses,Permits and Service Charges
Assessments 232,035 232,434 - 232,434 0.0%
Harveston Lake Boat Revenue 3,197 3,600 3,541 3,600 0.0%
Use of Money and Property
Investment Interest 1,423 1,300 14 200 1,500 15.4%
Total Revenues and Other Sources 236,655 237,334 3,555 200 237,534 0.1%
Expenditures by Category
Personnel 22,930 22,359 11,285 - 22,359 0.0%
Operations and Maintenance 206,031 222,258 89,054 222,258 0.0%
Total Expenditures and Other Financing Uses 228,961 244,617 100,339 244,617 0.0%
Excess of Revenues Over(Under)Expenditures 7,694 (7,283) (96,784) 200 (7,083) -2.7%
Fund Balance,Beginning of Year 281,182 288,876 288,876 - 288,876 0.0%
Fund Balance,End of Year 288,876 281,593 192,092 200 281,793 0.1%
Fund Description
Service Level L Fund reflects the benefit assessments charged to property owners for the purpose of maintaining the Harveston Lake Park.
Expenditures include operational,administrative and maintenance costs.
jCity of Temecula
Fiscal Year 2015-16
Mid-Year Adjustments
Fund: 197 LIBRARY FUND
2015-16 Year to Date Proposed 2015-16
2014-15 Current Actuals Increase/ Revised Increase/
Description Actuals Budget 12/31/2015 (Decrease) Budget (Decrease)
Revenues by Source
Prior Year Contractual Obligations 0.0%
Licenses,Permits and Service Charges -
Library Funding From General Fund 681,388 644,205 322,103 - 644,205 0.0%
Printing and Copies 33,451 30,000 15,045 (3,000) 27,000 -10.0%
Facilities Rentals 20,647 18,375 11,355 18,375 0.0%
Fines and Forfeitures -
Fines and Fees 85,189 85,000 37,131 (20,000) 65,000 -23.5%
Lost and Damaged Materials 2,642 2,550 1,989 - 2,550 0.0%
Use of Money and Property -
Investment Interest 1,152 1,700 (161) 100 1,800 5.9%
Miscellaneous Revenue -
Library Donations 2 - - - 0.0%
Total Revenues and Other Sources 824,471 781,830 387,462 (22,900) 758,930 -2.9%
Expenditures by Category
Personnel 48,380 48,700 21,552 - 48,700 0.0%
Operations and Maintenance 757,720 811,276 301,323 17,020 828,296 2.1%
Total Expenditures and Other Financing Uses 806,100 859,976 322,875 17,020 876,996 2.0%
Excess of Revenues Over(Under)Expenditures 18,371 (78,146) 64,587 (39,920) (118,066) 51.1%
Fund Balance,Beginning of Year 258,144 276,515 276,515 - 276,515 0.0%
Fund Balance,End of Year 276,515 198,369 341,102 (39,920) 158,449 -20.1%
Fund Description
Library Fund is used to account for the maintenance and operations of the Temecula Public Library on Pauba Road.
jCity of Temecula
Fiscal Year 2015-16
Mid-Year Adjustments
Fund: 375 INTERN FELLOWSHIP FUND
2015-16 Year to Date Proposed 2015-16
2014-15 Current Actuals Increase/ Revised Increase/
Description Actuals Budget 12/31/2015 (Decrease) Budget (Decrease)
Revenues by Source
Operating Transfers In
General Fund 12,000 19,645 12,552 19,645 0.0%
Use of Money and Property -
Investment Interest 10 - (4) 0.0%
Total Revenues and Other Sources 12,010 19,645 12,548 19,645 0.0%
Expenditures by Category
Personnel 11,349 19,645 13,566 19,645 0.0%
Operations and Maintenance - - - - 0.0%
Total Expenditures and Other Financing Uses 11,349 19,645 13,566 19,645 0.0%
Excess of Revenues Over(Under)Expenditures 661 - (1,018) - 0.0%
Fund Balance,Beginning of Year 1 662 662 662 0.0%
Fund Balance,End of Year 662 662 (356) 662 0.0%
Fund Description
Accounts for personnel expenditures for intern and fellowship employment opportunities. The City of Temecula Internship Program offers
part-time internships to high school and undergraduate college students. The internships are designed to expose students to the workings of
local city government. Internship positions are open year round in three sessions of 10 weeks (summer, fall, and spring). The City of
Temecula Fellowship Program is designed for undergraduate,graduate and post-graduate level students and allows individuals to work in
their areas of specialty/interest. Fellows gain valuable work experience, as well as the skills and knowledge that will enhance their job
prospects by working in a fast-paced,challenging environment.
SUCCESSOR AGENCY TO
THE TEMECULA
REDEVELOPMENT
AGENCY CONSENT
CALENDAR
Item No . 17
ACTION MINUTES
January 26, 2016
City Council Chambers, 41000 Main Street, Temecula, California
SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY MEETING
The Successor Agency to the Temecula Redevelopment Agency convened at 7:34 PM
CALL TO ORDER: Chairperson Michael S. Naggar
ROLL CALL: DIRECTORS: Comerchero, Edwards, McCracken, Rahn, Naggar
SARDA PUBLIC COMMENTS (None)
SARDA CONSENT CALENDAR
11 Approve Recognized Obligation Payment Schedule for the Period of July 1, 2016
through June 30, 2017 (ROPS 16-17) - Approved Staff Recommendation (5-0)
Director Comerchero made the motion; it was seconded by Director Edwards; and
electronic vote reflected approval by Directors Comerchero, Edwards,
McCracken, Rahn and Naggar.
RECOMMENDATION:
11.1 That the Board of Directors adopt a resolution entitled:
RESOLUTION NO. SARDA 16-01
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
SUCCESSOR AGENCY TO THE TEMECULA
REDEVELOPMENT AGENCY APPROVING A RECOGNIZED
OBLIGATION PAYMENT SCHEDULE FOR THE PERIOD OF
JULY 1, 2016 THROUGH JUNE 30, 2017 PURSUANT TO
HEALTH AND SAFETY CODE SECTION 34177 AND TAKING
CERTAIN ACTIONS IN CONNECTION THEREWITH
SARDA EXECUTIVE DIRECTOR REPORT
SARDA BOARD OF DIRECTORS REPORTS
SARDA Action Minutes 012616 1
SARDA ADJOURNMENT
At 7:35 PM, the Successor Agency to the Temecula Redevelopment Agency meeting was
formally adjourned to Tuesday, February 9, 2016, at 5:30 PM, for a Closed Session, with regular
session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula,
California.
Michael S. Naggar, SARDA Chair
ATTEST:
Randi Johl, Secretary
[SEAL]
SARDA Action Minutes 012616 2
CITY COUNCIL BUSINESS
Item No . 18
Approvals
City Attorney A�
Finance Director
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Luke Watson, Director of Community Development
DATE: February 9, 2016
SUBJECT: Review and Approve Request for Proposals (RFP) for an Affordable Housing
Development
PREPARED BY: Lynn Kelly-Lehner, Senior Management Analyst
RECOMMENDATION: That the City Council direct staff to release a request for proposals
(RFP)for an affordable housing development.
BACKGROUND: The Supportive Housing Subcommittee, at the time consisting of
Council Members Naggar and Washington, directed staff to draft an RFP to solicit project
proposals from interested developers for the construction of an affordable housing development.
In late 2015, the Successor Agency to the Redevelopment Agency obtained clearance from the
Department of Finance on the remaining affordable housing dollars that had been previously
"frozen" within the Affordable Housing Fund, gaining complete discretion on the entire affordable
housing dollars available to the City, in the amount of$12.4 million.
In conjunction with the current Supportive Housing Subcommittee, consisting of Mayor Naggar
and Council Member McCracken, staff has completed a draft RFP to solicit innovative
development proposals that address one or more of the following housing needs: seniors,
veterans, special needs, transitional, or supportive. Applicants with other housing need
specialties may also be considered. The RFP outlines requirements and includes potential City-
owned parcels that can be considered for development, but proposals will not be limited to City-
owned properties. Uptown Temecula would also be encouraged with the new, recently adopted
Specific Plan. Projects are encouraged to integrate a mix of uses, as well as market-rate units
into projects, where feasible.
By partnering with potential developers, the City is addressing the affordable housing goal of
assisting in the development of affordable housing outlined in the City's Housing Element.
FISCAL IMPACT: Upon the selection of preferred development partners, the City, as
the Housing Successor to the Redevelopment Agency, will enter into a Disposition and
Development Agreement or Owner Participation Agreement that will outline specific goals and
stipulations that must be met for the preferred developer to partner with the City for up to $12.4
million of affordable housing proceeds.
ATTACHMENTS: Draft Request for Proposals
February 10, 2016
To: Interested Developers
Re: Request for Proposals (RFP)
Affordable Housing Development Opportunity within the City of Temecula
Temecula, California
Greetings:
The City of Temecula as Housing Successor to the former Temecula Redevelopment Agency
(City) is soliciting development proposals from qualified developers for a development
opportunity within the City.
Enclosed with this letter is a Request for Proposals (RFP) that includes all of the following
pertinent information:
■ Description of potential development
■ Scope of development potential
■ Development proposal submission requirements
■ Review process and schedule
■ City and Housing Successor Agency owned properties
■ Pro Forma Templates
All proposals are to be submitted no later than 5:00 pm on May 10, 2016 to the:
City of Temecula as Housing Successor
41000 Main Street
Temecula, CA 92590
Attention: City Clerk
An electronic version of this RFP can be accessed via the City's website at:
www.citvoftemecula.org
Should you have questions regarding the development opportunity or this RFP, please direct
them to Luke Watson, at (951)694-6415, or via e-mail at Iuke.watson(a-)-cityoftemecula.org.
We look forward to discussing this development opportunity with you.
Sincerely,
Luke Watson
Community Development Director
AFFORDABLE HOUSING
DEVELOPMENT OPPORTUNITY
REQUEST FOR PROPOSALS
CITY OF TEMECULA AS HOUSING SUCESSOR TO TEMECULA
REDEVELOPMENT AGENCY
City of Temecula
February 10, 2016
TABLE OF CONTENTS
I. Introduction ......................................................................................................................3
II. Development Opportunity and City of Temecula...........................................................4
A. Development Opportunity..........................................................................................4
B. City of Temecula........................................................................................................7
III. RFP Submission Requirements ......................................................................................8
A. Development Entity....................................................................................................8
B. Financial Capacity .....................................................................................................8
C. Examples of Comparable Projects Completed or Underway......................................8
D. Proposed Development .............................................................................................9
IV. Review Process and Schedule........................................................................................9
A. Process .....................................................................................................................9
B. Schedule .................................................................................................................10
C. Criteria.....................................................................................................................10
D. RFP Submittals and Further Questions....................................................................12
V. Other Terms and Conditions .........................................................................................12
A. Responsibility of the City..........................................................................................12
B. Responsibility of the Developer................................................................................13
VI. Attachments............................................................................................... ....14
A-1. City of Temecula & City as Housing Successor Agency Owned
Properties.............................. ...................................................................................A-1
A-2. Pro Forma Template— New Construction..............................................................A-3
A-3. Pro Forma Template—Acquisition Rehabilitation. .................................................A-4
2
I. INTRODUCTION
The City of Temecula, as Housing Successor to the Temecula Redevelopment Agency
(City), is pleased to announce the release of this Request for Proposals (RFP) for an exciting
affordable housing development opportunity within the City of Temecula.
The purpose of this RFP is to describe the affordable housing development opportunity and
to solicit proposals from developers that are qualified and capable of developing a high-quality
affordable housing product. Once development proposals are received the City will then proceed
to interview developers with the objective of selecting a preferred development partner or partners
to enter into a Disposition and Development Agreement (DDA) or Owner Participation Agreement
(OPA).
Prospective developers are invited to submit development proposals to the City detailing
the proposed development, developer background as well as information on pertinent
qualifications, comparable project experience, project vision, conceptual architectural design, and
financing plan. The City intends to compile a shortlist of developers, conduct a series of
interviews, and ultimately select a preferred developer(s). The selected developer(s) will enter into
an Exclusive Negotiation Agreement (ENA) with the City while negotiating the terms of a DDA or
O PA.
6 .
�I
3
II. OVERVIEW OF DEVELOPMENT OPPORTUNITY AND CITY OF TEMECULA
A. Development Opportunity
The City is releasing this RFP in order to utilize $12.4 million in remaining affordable
housing Tax Allocation Bond proceeds. Projects are not required to make proposals utilizing all of
the available bond proceeds, as the City may entertain and accept more than one proposal.
The City seeks innovative proposals that not only provide affordable housing units but also
target particular housing needs within the community. Proposals should address one or more of
the following housing needs:
• Special Needs
• Veterans
• Seniors
• Housing First/Transitional / Supportive
• Other (applicants with other housing need specialties will be considered)
In addition to strong development description and presentations, successful proposals will
include a comprehensive plan for developing a service oriented ecosystem designed to support the
particular housing needs of residents residing in the development. If applicants intend to partner
with service organizations or non-profits, proposals should detail the structure of that partnership.
Applicants are encouraged to be creative in their approach.
The City owns sites that may potentially be considered as part of the City's contribution to
the project. These sites have mixed ownership between the Housing Successor and the City and
are outlined in the appendix of this RFP. If the Developer's proposal requires financial assistance
from the City in addition to land donation, the applicant should assume the income targeting
provisions of SB 341, specifically a minimum of 30% of the units must be affordable at 30% Area
Median Income (AMI), a maximum of 20% may be affordable between 60%-80% AMI, and no unit
rents may exceed 80% AMI. Projects are encouraged to integrate a mix of uses as well as
market-rate units into projects, where feasible.
The City recently adopted the Uptown Temecula Specific Plan which intends to transform a
suburban oriented commercial district into a urban mix-used environment, and while this funding
opportunity can be used anywhere within the City, proposals that do not wish to utilize City and
4
Housing Successor owned sites are encouraged to explore sites within the Uptown Temecula
Specific Plan area. Information regarding the Specific Plan and the Uptown Temecula Area can be
accessed at www.citvoftemecula.org
Each proposal shall include a detailed Business Plan and Financial Pro Forma Template
(attached to this RFP). The Business Plan will present the following terms:
• Project Description. Provide a general description of the project, highlighting bedroom and
income eligibility mixes, affordable versus market-rate, and senior housing versus
workforce/family units.
• Senior Position of Covenants. Covenants assuring ongoing affordability, enforceable by
the City, should be senior to any financing.
• Financial Terms. Provide explicit description of the estimated amount, structure, timing and
payback of the City's financial contribution to the project. This shall be fully supported by
the information provided in the Financial Pro Forma Template.
• Fees. Explain in detail the amounts proposed for Developer Fee, Developer Fee deferral,
and Limited and General Partner asset management fees.
• Tax Credits. Provide description of proposed tax credit structure (9% vs 4%) and estimated
number of rounds, if any, requested to apply for the 9% tax credits.
• Project Schedule. Present a critical path schedule for project completion including
methodology of due diligence including: acquisition of financing, formulation of
development concepts, community outreach, entitlements, pre-leasing, design, City
planning reviews, and construction schedule.
Financial Pro Forma Template can be found at www.citvoftemecula.org. The pro forma template
spreadsheets contain a number of tables and must be filled out completely. A separate Template
should be completed for each project component (i.e., 9% tax credit, 4% tax credit, and/or market-
rate).
5
Each Proposal shall include a Comprehensive Service and Support Plan. This plan will include:
• Detailed description of history and experience of service organization and or non-profit
organization partnering with developer and that organizations' mission and ultimate goal.
• Detailed description of specific housing needs being addressed.
• Identification of particular population being served by the development.
• List of services to be provided.
• If development housing options are not intended as permanent housing, a detailed
description of the plan to transition residents to permanent housing is required.
6
B. City of Temecula
The City of Temecula, branded as Southern California Wine Country, has award winning
schools, higher education opportunities, a vast array of parks and trails, diverse shopping/dining
options and beautiful residential communities. Over the past two decades, the City of Temecula
has evolved into an innovative and dynamic regional economic center for Southwest Riverside
County, all while retaining its small town feel and character and developing a world class quality of
life.
Centrally located CCUntY
Los Angeles Las Ange. �.O,Lt°o
between Los Angeles, OrangegOMin °on°,,
County and San Diego, - 1 PeimSprings
B1 Riverside 76 75 Min.
Temecula is part of the County
Is
T6
California Innovation hub -Hemet
Irvine
(IHub) and the San Diego 75 Min.. Oraage Esin vr.yvwe
Co My
Foreign Trade Zone. Rated 'S M
one of the top twenty least T me
expensive cities to do
suranu neo San i7iago
business in California by theCounty
Sa r•a ic'sc
1s
Kosmont-Rose Institute,
Temecula remains the ideal
,.i__, _ •San Diego
city for relocating, expanding, 0Temecula 50 M}n.
and developing a new project
in Southern California.
At 26 years old, Temecula is moving from building a City to sustaining a City, with strong
emphasis on infill development and new urbanism ideals. Strong investment in quality of life has
helped Temecula retain and attract both residents and quality jobs to ensure its economic
prosperity. Temecula strives to be a well-rounded community, while setting the stage for an
excellent quality of life for both residents and businesses. For detailed information regarding the
City please visit our website:
www.cityoftemecula.org/temecula/businesses
7
III. RFP SUBMISSION REQUIREMENTS
A. Development Entity
• Identify the development entity that would enter into exclusive negotiations with the
City, including any joint venture and limited partners to the extent known at this time.
Include design and engineering firms, project managers, contractors and sub-
contractors.
• Explain the role of each of the development partners.
• Name of the principal in charge.
• Identify legal counsel.
• Identify any litigation settled/ongoing for the previous five (5) years facing the
development entity, its principals and development partners.
B. Financial Capacity
• Describe the financial strength and capability of the development entity.
• Please submit any publicly available financial documentation, such as annual reports
that describe the company's or development entity's financial strength and capability.
C. Examples of Comparable Projects Completed or Underway
• Provide at least three (3) examples of comparable projects completed or underway by
principals of the developer team, and the role of that team member in the comparable
project.
• Describe the structure of comparable public/private partnerships.
• Describe how these comparable projects were financed.
• Provide references for each comparable project example.
8
D. Proposed Development
This section should demonstrate a cohesive vision for the project.
• Describe in a narrative one-page format the development concept and services
approach that is envisioned.
• Describe mix of income levels.
• Provide site plan, elevations and renderings of development concept.
• Present critical path schedule for project completion including methodology of due
diligence including: acquisition of financing, formulation of development concepts,
community outreach, entitlements, pre-leasing, design, City planning reviews, and
construction schedule.
• Provide financing plan and pro forma.
IV. REVIEW PROCESS AND SCHEDULE
A. Process
The City is requesting development proposals from developers with experience in
developing high quality, innovative affordable housing developments. After review of the
proposals, the City will schedule interviews with one or more development teams. Prior to the
interview, the City will notify development teams of the specific information that should be
provided during the interview (e.g., members of the development team, concept plan,
documentation on financial capability, etc.).
9
B. Schedule
The solicitation, receipt, and evaluation of development proposals, and the selection
process, is anticipated to observe the following approximate time schedule:
Mailing of RFP.......................................February 10, 2016
Submittal Deadline................................. May 10, 2016
Review by City (complete by).....................May 31, 2016
Interviews (week of)........................ ........ June 15, 2016
Recommendation to City Council.................July 15, 2016
C. Criteria
The City intends to select one or more development teams based on the following criteria:
documented comparable experience, development team interviews, evaluation of the
development team's past project performance, financial capability, proposed development
concept, financing plan, and other pertinent factors as presented in the applicant's proposal
and subsequent interviews.
The following is a guide to the criteria that will be used in evaluating development teams:
Development Team
■ Prior, recent, and relevant experience in developing and marketing this type of
project(s).
■ Qualifications of the development team and the key individuals proposed for
involvement in the development.
■ Experience with developing projects in a public/private partnership.
■ Service organization's experience setting up and operating similar facilities and
10
programs.
Financial Capability
■ Demonstrated ability to provide project funding (debt and equity), including current
relationships with major lenders and various financial institutions and past funding
experiences.
Proiect Architecture, Planning, and Design
■ Demonstration of architectural and urban design experience on projects similar in
quality, scale, and use to the proposed project.
■ Design experience with projects in a variety of urban settings.
■ Demonstrated experience in planning and designing projects sensitive to community
concerns.
■ Experience with development sites that incorporated innovative design and/or
overcame engineering constraints.
Proposed Development Concept
■ Demonstration of innovative and feasible approaches to development of the site(s).
■ Compatibility of proposed development concept, design features, and mix of uses within
existing neighborhood.
11
D. RFP Submittals and Further Questions
Interested developers should submit one (1) original hard copy, five (5) additional hard
copies and one (1) electronic copy of all materials. The submittal(s) should be limited to 20
pages plus attachments. Concise and focused responses are encouraged.
Proposals should be submitted no later than 5:00 pm on May 10, 2016, to the:
City of Temecula as Housing Successor
41000 Main Street
Temecula, CA 92590
Attention: City Clerk
General questions regarding the project and this RFP should also be directed to:
Luke Watson
Community Development Director
Luke.Watson(a-)_CityofTemecula.org
(P) 951-693-3956
(F) 951-693-3903
V. OTHER TERMS AND CONDITIONS
A. Responsibility of the City
The information in this RFP is intended to provide general information regarding the
development opportunity. This information is not intended or warranted to be a complete
statement of potential land use issues and/or procedures to which the developer may not be
subject, nor is this information intended to be a complete statement of all of the information the
developer may ultimately be required to submit.
All facts and opinions stated herein and in any additional information provided by the City,
its staff or its consultants, including but not limited to surveys, statistical and economic data,
and projections, are based on available information and no representation or warranty is made
with respect thereto.
12
This RFP does not commit the City to pay any costs incurred in the preparation of a
response. The City reserves the right to accept or reject any submission in part or in its
entirety. The City further reserves the right to request and obtain, from one or more of the
developers who submit proposals, supplementary information as may be necessary for the City
staff and/or its consultants to analyze the submission.
The City reserves the right to choose any number of qualified finalists. In addition, the City
reserves the right to issue written notice to all participants of any changes in the submission
schedule or other schedules, should the City determine, at its sole and absolute discretion, that
such changes are necessary. The proposing entity, by submitting a response to this RFP,
waives all rights to protest or seek any legal remedies whatsoever regarding any aspect of this
RFP. Finalists may be required to sign a hold harmless certification, at the City's option.
B. Responsibility of the Developer
The successful developer and the City will enter into a period of negotiations during which
time a definitive Disposition and Development Agreement (DDA) or Owner Participation
Agreement (OPA), and or other agreements as are necessary, will be negotiated. It will be the
responsibility of the developers to advise and consult with the City and its consultant team on
product definition during the entitlement phase and concurrently plan and design the project.
It will be the responsibility of the selected developer to undertake all site planning,
engineering, tentative and final mapping, and all other required entitlements for the proposed
development.
13
ATTACHMENTS
14
Attachment 1
City of Temecula
and
City of Temecula as Housing Successor Agency Owned Sites
(All City of Temecula as Housing Successor Agency sites have been
approved by the State Department of Finance as housing assets on the
Housing Asset List)
15
Diaz Road & Dendy Parkway (2 Lots)
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Parcel Number Acres Owner Zoning
909-370-050 10.9 City as Housing Successor PDO-10
909-370-049 10.27 City as Housing Successor PDO-10
21.17 TOTAL
16
28640 Pujol Street (2 Lots)
T:,-. ¢m nity Thenter Cold vvn C m 4dy Theca;.
i
Pennypirkle'S Workshop
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Parcel Number Acres Owner Zoning
922-053-021 .17 City as Housing Successor Old Town Specific Plan (SP-5)
922-053-020 .71 City as Housing Successor Old Town Specific Plan (SP-5)
.88 TOTAL
17
Ynez Road & Santiago Road
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7
Parcel Number Acres Owner Zoning
922-140-010 7.72 acres City of Temecula Very Low Density Residential (VL)
18
Wolf Valley Road & Danava Way
df
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Parcel Number Acres Owner Zoning
962-580-092 1.63 City of Temecula Wolf Creek Specific Plan (SP-12)
19
Rancho California & Diaz
- l \
\.ty
Parcel Number Acres Owner Zoning
921-020-089 3.64 City of Temecula Service Commercial (SC)
20
ATTACHMENT 2
Pro Forma Template
New Construction
NEW CONSTRUCTION
TABLE 1
PROJECT DESCRIPTION
AFFORDABLE HOUSING RFP
CITY OF TEMECULA
I. Site Address
II. Site Area Acres
III. Gross Building Area (GBA)
A. Residential - Rental -Affordable
Net Rentable Area SF
Common Areas/Circulation SF (1)
Total GBA- Residential - Rental -Affordable SF
B. Residential - Rental - Market-Rate
Net Rentable Area SF
Common Areas/Circulation SF (1)
Total GBA- Residential - Rental - Market-Rate SF
C. Commercial
Net Leasable Area SF
Common Areas/Circulation SF (1)
Total Gross Building Area -Commercial SF
D. Grand Total GBA SF
IV. Construction Type
V. Number of Stories(above grade) Stories
TABLE 1 CONTINUED ON NEXT PAGE 4
(1) Provide break-out of what is included and SF of each (community room, laundry, leasing office, circulation,etc.).
Page 1 of 11
NEW CONSTRUCTION
TABLE 1 (CONT-D.)
PROJECT DESCRIPTION
AFFORDABLE HOUSING RFP
CITY OF TEMECULA
VI. Unit Mix Average
Unit Size
A. Residential - Rental -Affordable
Studio Units SF
One Bedroom Units SF
Two Bedroom Units SF
Three Bedroom Units SF
Residential - Rental -Affordable Units SF
B. Residential - Rental - Market-Rate
Studio Units SF
One Bedroom Units SF
Two Bedroom Units SF
Three Bedroom Units SF
Total Residential - Rental - Market-Rate Units SF
C. Total/Average-All Units Units SF
VII. Affordability Mix
A. Market-Rate Units
B. Affordable Units Units
C. Total Units Units 100.0
VIII. Parking
A. Residential Parking Spaces (Type of Parking)
B. Commercial Parking Spaces (Type of Parking)
C. Total Parking Spaces
Page 2 of 11
NEW CONSTRUCTION
TABLE 2
ESTIMATED DEVELOPMENT COSTS
AFFORDABLE HOUSING RFP
CITY OF TEMECULA
Totals
I. Acquisition Costs
APN# / SF $
APN# / SF $
APN# / SF $
Total Acquisition Costs $
II. Direct Costs
Off-Site Improvements $
On-Site Improvements/Landscaping $
Remediation $
Parking $
Shell Construction - Residential - Rental $
Shell Construction - Commercial $
Tenant Improvements- Commercial $
Amenities/FF&E $
Contingency $
Total Direct Costs $
Please check the appropriate statement: Check box:
1. Prevailing wage requirements are included in the direct costs above.
2. Prevailing wages are not reflected in the direct costs above.
TABLE 2 CONTINUED ON NEXT PAGE 4
Page 3 of 11
NEW CONSTRUCTION
TABLE 2(CONT'D.)
ESTIMATED DEVELOPMENT COSTS
AFFORDABLE HOUSING RFP
CITY OF TEMECULA
Totals
III. Indirect Costs
Architecture & Engineering $
Permits & Fees $
Legal &Accounting $
Taxes & Insurance $
Developer Fee $
Marketing/Lease-Up- Residential $
Marketing/Lease-Up-Commercial $
Contingency $
Total Indirect Costs $
IV. Financing Costs
Loan Fees $
Interest During Construction $
Interest During Lease-Up $
TCAC Fees/Syndication Costs (1)
Operating Lease-Up/Reserves $
Total Financing Costs $
V. Total Development Costs $
(1) Applies to Low Income Housing Tax Credit(LIHTC) projects.
Page 4 of 11
NEW CONSTRUCTION
TABLE 3
NET OPERATING INCOME-RESIDENTIAL-RENTAL
AFFORDABLE HOUSING RFP
CITY OF TEMECULA
Average Net
Unit #of Monthly Total
Size SF Units Rent(1) Rent SF Annual
I. Residential Income-Affordable Units
Studio @ %AMI $ $ $
Studio @ %AMI $ $ $
Studio @ %AMI $ $ $
Studio @ %AMI $ $ $
Studio @ %AMI $ $ $
One Bedroom @ %AMI $ $ $
One Bedroom @ %AMI $ $ $
One Bedroom @ %AMI $ $ $
One Bedroom @ %AMI $ $ $
One Bedroom @ %AMI $ $ $
Two Bedroom @ %AMI $ $ $
Two Bedroom @ %AMI $ $ $
Two Bedroom @ %AMI $ $ $
Two Bedroom @ %AMI $ $ $
Two Bedroom @ %AMI $ $ $
Three Bedroom @ %AMI $ $ $
Three Bedroom @ %AMI $ $ $
Three Bedroom @ %AMI $ $ $
Three Bedroom @ %AMI $ $ $
Three Bedroom @ %AMI $ $ $
Total/Average Affordable Units $ $ $
II. Residential Income-Market-Rate Units
Studio @ Market-Rate $ $ $
One Bedroom @ Market-Rate $ $ $
Two Bedroom @ Market-Rate $ $ $
Three Bedroom @ Market-Rate $ $ $
Total/Average Market-Rate Units $ $ $
TABLE 3 CONTINUED ON NEXT PAGE 4
(1) If applicable, please provide source and break-out of utility profile.
Page 5 of 11
NEW CONSTRUCTION
TABLE 3(CONT'D.)
NET OPERATING INCOME-RESIDENTIAL-RENTAL
AFFORDABLE HOUSING RFP
CITY OF TEMECULA
III. Total Residential Income(I+II,above) $
Add: Other Income $ Unit/Month $
IV. Gross Scheduled Income(GSI) $
(Less)Vacancy % of GSI ( $ )
V. Effective Gross Income(EGI) $
VI. Operating Expenses
(Less) Operating Expenses $ Unit/Year(2) ( $ )
(Less) Replacement Reserves $ Unit/Year ( $ )
(Less) Property Taxes $ Unit/Year ( $ )
(Less) Services/Amenities $ Unit/Year ( $ )
Total Operating Expenses $ Unit/Year ( $ )
VII. Net Operating Income(NOI)- Residential-Rental $
(2) If different than Tax Credit Allocation Committee's(TCAC's) minimum, please provide break-out of expenses.
Page 6 of 11
NEW CONSTRUCTION
TABLE 4
NET OPERATING INCOME-COMMERCIAL
AFFORDABLE HOUSING RFP
CITY OF TEMECULA
Total
SF Rent SF Annual
I. Gross Scheduled Income(GSI)
Commercial Space A $ /SF/Month $
Commercial Space B $ /SF/Month $
Total/Average Commercial GSI $ /SF/Month $
II. Effective Gross Income (EGI)
(Less) Vacancy % of GSI $
Total Effective Gross Income $
III. Operating Expenses
(Less) Commercial Operating Expenses @ ( $ )
IV. Net Operating Income(NOI)-Commercial $
Page 7 of 11
NEW CONSTRUCTION
TABLE 5
FINANCING SURPLUS/(DEFICIT)
AFFORDABLE HOUSING RFP
CITY OF TEMECULA
Totals
I. Sources of Funds
Supportable Permanent Loan - Rental Residential (1) $
Supportable Permanent Loan -Commercial (2) $
Tax Credit Equity Investment (3) $
Deferred Developer Fee $
General Partner Equity Contribution (Affordable Housing) $
Equity Contribution (Market-Rate/Commercial) $
Income During Construction/Lease-Up $
Other: $
Other: $
Total Sources of Funds $
II. (Less) Development Costs (Table 2) ( $ )
III. Financing Surplus/(Deficit) $
TABLE 5 CONTINUED ON NEXT PAGE 4
(1) See next page for assumptions for calculation of the supportable permanent loan for residential.
(2) See next page for assumptions for calculation of the supportable permanent loan for commercial.
(3) See next page for assumptions for calculation of the tax credit equity investment.
Page 8 of 11
NEW CONSTRUCTION
TABLE 5 (CONT-D.)
FINANCING SURPLUS/(DEFICIT)
AFFORDABLE HOUSING RFP
CITY OF TEMECULA
Totals
(1) Rental Residential Supportable Permanent Loan Assumptions:
Net Operating Income $
Debt Service Coverage Ratio @
Interest Rate @
Term (Years) Years
Annual Debt Service $
(2) Commercial Supportable Permanent Loan Assumptions:
Net Operating Income $
Debt Service Coverage Ratio @
Interest Rate @
Term (Years) Years
Annual Debt Service $
(3) Tax Credit Assumptions:
Estimate of Eligible Basis:
Total Development Costs $
(Less) Ineligible Costs ( $ )
Eligible Basis $
Tax Credit Proceeds
Maximum Eligible Basis * $
(Less) Voluntary Adjustment in Basis ( $ )
Total Requested Unadjusted Basis $
Impacted Bonus Factor % $
Tax Credit Qualified Units/Applicable Factor % $
Tax Credit Rate % $
Total Tax Credits @ 10 $
Limited Partner Share % $
Present Market Value @ % $
* Please provide the break-out of eligible/ineligible development costs.
Page 9 of 11
TABLE NEW CONSTRUCTION
15-YEAR CASH FLOW PROJECTION
AFFORDABLE HOUSING RFP
CITY OF TEMECULA
Escalation 1 2 3 4 5 6 7 8
Retail Factor:
I. Gross Scheduled Income(GSI) % $ $ $ $ $ $ $ $
(Less)Vacancy % $ $ $ $ $ $ $ $
II. Effective Gross Income(EGI) $ $ $ $ $ $ $ $
(Less)Operating Expenses % $ $ $ $ $ $ $ $
III. Net Operating Income $ $ $ $ $ $ $ $
Residential
I. Gross Scheduled Income(GSI) % $ $ $ $ $ $ $ $
(Less)Vacancy % $ $ $ $ $ $ $ $
II. Effective Gross Income(EGI) $ $ $ $ $ $ $ $
Operating Expenses % $ $ $ $ $ $ $ $
Services/Amenities % $ $ $ $ $ $ $ $
Property Taxes % $ $ $ $ $ $ $ $
Monitoring Fee % $ $ $ $ $ $ $ $
Replacement Reserves % $ $ $ $ $ $ $ $
(Less)Total Operating Expenses $ $ $ $ $ $ $ $
III. Net Operating Income $ $ $ $ $ $ $ $
(Less)Debt Service $ $ $ $ $ $ $ $
IV. Residential Cash Flow $ $ $ $ $ $ $ $
V. (Less)Limited Partner Asset Mgmt.Fee % $ $ $ $ $ $ $ $
(Less)General Partner Asset Mgmt.Fee % $ $ $ $ $ $ $ $
Total Asset Management Fees $ $ $ $ $ $ $ $
VI. Net Residential Cash Flow $ $ $ $ $ $ $ $
VII. Total Project Cash Flow(Retail+Residential) $ $ $ $ $ $ $ $
VIII.Deferred Developer Fee Repayment
Beginning Balance $ $ $ $ $ $ $ $
Interest % $ $ $ $ $ $ $ $
(Less)Cash Flow Credit $ $ $ $ $ $ $ $
Ending Balance $ $ $ $ $ $ $ $
IX. Cash Flow Available for Distribution $ $ $ $ $ $ $ $
X. Cash Flow to City @ % $ $ $ $ $ $ $ $
Page 10 of 11
TABLE NEW CONSTRUCTION
15-YEAR CASH FLOW PROJECTION
AFFORDABLE HOUSING RFP
CITY OF TEMECULA
9 10 11 12 13 14 15
Retail
I. Gross Scheduled Income(GSI) $ $ $ $ $ $ $
(Less)Vacancy $ $ $ $ $ $ $
II. Effective Gross Income(EGI) $ $ $ $ $ $ $
(Less)Operating Expenses $ $ $ $ $ $ $
III. Net Operating Income $ $ $ $ $ $ $
Residential
I. Gross Scheduled Income(GSI) $ $ $ $ $ $ $
(Less)Vacancy $ $ $ $ $ $ $
II. Effective Gross Income(EGI) $ $ $ $ $ $ $
Operating Expenses $ $ $ $ $ $ $
Services/Amenities $ $ $ $ $ $ $
Property Taxes $ $ $ $ $ $ $
Monitoring Fee $ $ $ $ $ $ $
Replacement Reserves $ $ $ $ $ $ $
(Less)Total Operating Expenses $ $ $ $ $ $ $
III. Net Operating Income $ $ $ $ $ $ $
(Less)Debt Service $ $ $ $ $ $ $
IV. Residential Cash Flow $ $ $ $ $ $ $
V. (Less)Limited Partner Asset Mgmt.Fee $ $ $ $ $ $ $
(Less)General Partner Asset Mgmt.Fee $ $ $ $ $ $ $
Total Asset Management Fees $ $ $ $ $ $ $
VI. Net Residential Cash Flow $ $ $ $ $ $ $
VII.Total Project Cash Flow(Retail+Residential) $ $ $ $ $ $ $
VIII.Deferred Developer Fee Repayment
Beginning Balance $ $ $ $ $ $ $
Interest $ $ $ $ $ $ $
(Less)Cash Flow Credit $ $ $ $ $ $ $
Ending Balance $ $ $ $ $ $ $
IX. Cash Flow Available for Distribution $ $ $ $ $ $ $
X. Cash Flow to City @ $ $ $ $ $ $ $
Page 11 of 11
ATTACHMENT 3
Pro Forma Template
Acquisition/Rehabilitation
ACQUISITION/REHABILITATION
TABLE 1
PROJECT DESCRIPTION
AFFORDABLE HOUSING RFP
CITY OF TEMECULA
I. Site Address
II. Site Area Acres
III. Gross Building Area (GBA)
A. Residential - Rental -Affordable
Net Rentable Area SF
Common Areas/Circulation SF (1)
Total GBA- Residential - Rental -Affordable SF
B. Residential - Rental - Market-Rate
Net Rentable Area SF
Common Areas/Circulation SF (1)
Total GBA- Residential - Rental - Market-Rate SF
C. Commercial
Net Leasable Area SF
Common Areas/Circulation SF (1)
Total Gross Building Area -Commercial SF
D. Grand Total GBA SF
IV. Construction Type
V. Number of Stories(above grade) Stories
TABLE 1 CONTINUED ON NEXT PAGE 4
(1) Provide break-out of what is included and SF of each (community room, laundry, leasing office, circulation,etc.).
Page 1 of 11
ACQUISITION/REHABILITATION
TABLE 1 (CONT-D.)
PROJECT DESCRIPTION
AFFORDABLE HOUSING RFP
CITY OF TEMECULA
VI. Unit Mix Average
Unit Size
A. Residential - Rental -Affordable
Studio Units SF
One Bedroom Units SF
Two Bedroom Units SF
Three Bedroom Units SF
Residential - Rental -Affordable Units SF
B. Residential - Rental - Market-Rate
Studio Units SF
One Bedroom Units SF
Two Bedroom Units SF
Three Bedroom Units SF
Total Residential - Rental - Market-Rate Units SF
C. Total/Average-All Units Units SF
VII. Affordability Mix
A. Market-Rate Units
B. Affordable Units Units
C. Total Units Units 100.0
VIII. Parking
A. Residential Parking Spaces (Type of Parking)
B. Commercial Parking Spaces (Type of Parking)
C. Total Parking Spaces
Page 2 of 11
ACQUISITION/REHABILITATION
TABLE 2
ESTIMATED DEVELOPMENT COSTS
AFFORDABLE HOUSING RFP
CITY OF TEMECULA
Totals
I. Acquisition Costs
APN# / SF $
APN# / SF $
APN# / SF $
Total Acquisition Costs $
II. Direct Costs
Off-Site Improvements $
On-Site Improvements/Landscaping $
Remediation $
Parking $
Building Rehabilitation - Residential - Rental $
Building Rehabilitation - Commercial $
Tenant Improvements- Commercial $
Amenities/FF&E $
Contingency $
Total Direct Costs $
Please check the appropriate statement: Check box:
1. Prevailing wage requirements are included in the direct costs above.
2. Prevailing wages are not reflected in the direct costs above.
TABLE 2 CONTINUED ON NEXT PAGE 4
Page 3 of 11
ACQUISITION/REHABILITATION
TABLE 2(CONT'D.)
ESTIMATED DEVELOPMENT COSTS
AFFORDABLE HOUSING RFP
CITY OF TEMECULA
Totals
III. Indirect Costs
Architecture & Engineering $
Permits & Fees $
Legal &Accounting $
Taxes & Insurance $
Developer Fee $
Marketing/Lease-Up- Residential $
Marketing/Lease-Up-Commercial $
Contingency $
Total Indirect Costs $
IV. Financing Costs
Loan Fees $
Interest During Construction $
Interest During Lease-Up $
TCAC Fees/Syndication Costs (1)
Operating Lease-Up/Reserves $
Total Financing Costs $
V. Total Development Costs $
(1) Applies to Low Income Housing Tax Credit(LIHTC) projects.
Page 4 of 11
ACQUISITION/REHABILITATION
TABLE 3
NET OPERATING INCOME-RESIDENTIAL-RENTAL
AFFORDABLE HOUSING RFP
CITY OF TEMECULA
Average Net
Unit #of Monthly Total
Size SF Units Rent(1) Rent SF Annual
I. Residential Income-Affordable Units
Studio @ %AMI $ $ $
Studio @ %AMI $ $ $
Studio @ %AMI $ $ $
Studio @ %AMI $ $ $
Studio @ %AMI $ $ $
One Bedroom @ %AMI $ $ $
One Bedroom @ %AMI $ $ $
One Bedroom @ %AMI $ $ $
One Bedroom @ %AMI $ $ $
One Bedroom @ %AMI $ $ $
Two Bedroom @ %AMI $ $ $
Two Bedroom @ %AMI $ $ $
Two Bedroom @ %AMI $ $ $
Two Bedroom @ %AMI $ $ $
Two Bedroom @ %AMI $ $ $
Three Bedroom @ %AMI $ $ $
Three Bedroom @ %AMI $ $ $
Three Bedroom @ %AMI $ $ $
Three Bedroom @ %AMI $ $ $
Three Bedroom @ %AMI $ $ $
Total/Average Affordable Units $ $ $
II. Residential Income-Market-Rate Units
Studio @ Market-Rate $ $ $
One Bedroom @ Market-Rate $ $ $
Two Bedroom @ Market-Rate $ $ $
Three Bedroom @ Market-Rate $ $ $
Total/Average Market-Rate Units $ $ $
TABLE 3 CONTINUED ON NEXT PAGE 4
(1) If applicable, please provide source and break-out of utility profile.
Page 5 of 11
ACQUISITION/REHABILITATION
TABLE 3(CONT'D.)
NET OPERATING INCOME-RESIDENTIAL-RENTAL
AFFORDABLE HOUSING RFP
CITY OF TEMECULA
III. Total Residential Income(I+II,above) $
Add: Other Income $ Unit/Month $
IV. Gross Scheduled Income(GSI) $
(Less)Vacancy % of GSI ( $ )
V. Effective Gross Income(EGI) $
VI. Operating Expenses
(Less) Operating Expenses $ Unit/Year(2) ( $ )
(Less) Replacement Reserves $ Unit/Year ( $ )
(Less) Property Taxes $ Unit/Year ( $ )
(Less) Services/Amenities $ Unit/Year ( $ )
Total Operating Expenses $ Unit/Year ( $ )
VII. Net Operating Income(NOI)- Residential-Rental $
(2) If different than Tax Credit Allocation Committee's(TCAC's) minimum, please provide break-out of expenses.
Page 6 of 11
ACQUISITION/REHABILITATION
TABLE 4
NET OPERATING INCOME -COMMERCIAL
AFFORDABLE HOUSING RFP
CITY OF TEMECULA
Total
SF Rent SF Annual
I. Gross Scheduled Income (GSI)
Commercial Space A $ /SF/Month $
Commercial Space B $ /SF/Month $
Total/Average Commercial GSI $ /SF/Month $
II. Effective Gross Income (EGI)
(Less) Vacancy % of GSI $
Total Effective Gross Income $
III. Operating Expenses
(Less) Commercial Operating Expenses @ ( $ )
IV. Net Operating Income (NOI) -Commercial $
Page 7 of 11
ACQUISITION/REHABILITATION
TABLE 5
FINANCING SURPLUS/(DEFICIT)
AFFORDABLE HOUSING RFP
CITY OF TEMECULA
Totals
I. Sources of Funds
Supportable Permanent Loan - Rental Residential (1) $
Supportable Permanent Loan -Commercial (2) $
Tax Credit Equity Investment (3) $
Deferred Developer Fee $
General Partner Equity Contribution (Affordable Housing) $
Equity Contribution (Market-Rate/Commercial) $
Income During Construction/Lease-Up $
Other: $
Other: $
Total Sources of Funds $
II. (Less) Development Costs (Table 2) ( $ )
III. Financing Surplus/(Deficit) $
TABLE 5 CONTINUED ON NEXT PAGE 4
(1) See next page for assumptions for calculation of the supportable permanent loan for residential.
(2) See next page for assumptions for calculation of the supportable permanent loan for commercial.
(3) See next page for assumptions for calculation of the tax credit equity investment.
Page 8 of 11
ACQUISITION/REHABILITATION
TABLE 5 (CONT-D.)
FINANCING SURPLUS/(DEFICIT)
AFFORDABLE HOUSING RFP
CITY OF TEMECULA
Totals
(1) Rental Residential Supportable Permanent Loan Assumptions:
Net Operating Income $
Debt Service Coverage Ratio @
Interest Rate @
Term (Years) Years
Annual Debt Service $
(2) Commercial Supportable Permanent Loan Assumptions:
Net Operating Income $
Debt Service Coverage Ratio @
Interest Rate @
Term (Years) Years
Annual Debt Service $
(3) Tax Credit Assumptions:
Estimate of Eligible Basis
Total Development Costs $
(Less) Ineligible Costs ( $ )
Eligible Basis $
Acquisition Basis $
Rehabilitation Basis $
Eligible Basis
Tax Credit Proceeds
Maximum Eligible Basis * $
Acquisition Basis/Applicable Factor % $
Impacted Bonus Factor(Rehabilitation Basis) % $
Total Acquisition and Rehabilitation Basis $
Tax Credit Rate % $
Total Tax Credits @ 10 $
Limited Partner Share % $
Present Market Value @ % $
* Please provide the break-out of eligible/ineligible development costs.
Page 9 of 11
TABLE ACQUISITION/REHABILITATION
15-YEAR CASH FLOW PROJECTION
AFFORDABLE HOUSING RFP
CITY OF TEMECULA
Escalation 1 2 3 4 5 6 7 8
Retail Factor:
I. Gross Scheduled Income(GSI) % $ $ $ $ $ $ $ $
(Less)Vacancy % $ $ $ $ $ $ $ $
II. Effective Gross Income(EGI) $ $ $ $ $ $ $ $
(Less)Operating Expenses % $ $ $ $ $ $ $ $
III. Net Operating Income $ $ $ $ $ $ $ $
Residential
I. Gross Scheduled Income(GSI) % $ $ $ $ $ $ $ $
(Less)Vacancy % $ $ $ $ $ $ $ $
II. Effective Gross Income(EGI) $ $ $ $ $ $ $ $
Operating Expenses % $ $ $ $ $ $ $ $
Services/Amenities % $ $ $ $ $ $ $ $
Property Taxes % $ $ $ $ $ $ $ $
Monitoring Fee % $ $ $ $ $ $ $ $
Replacement Reserves % $ $ $ $ $ $ $ $
(Less)Total Operating Expenses $ $ $ $ $ $ $ $
III. Net Operating Income $ $ $ $ $ $ $ $
(Less)Debt Service $ $ $ $ $ $ $ $
IV. Residential Cash Flow $ $ $ $ $ $ $ $
V. (Less)Limited Partner Asset Mgmt.Fee % $ $ $ $ $ $ $ $
(Less)General Partner Asset Mgmt.Fee % $ $ $ $ $ $ $ $
Total Asset Management Fees $ $ $ $ $ $ $ $
VI. Net Residential Cash Flow $ $ $ $ $ $ $ $
VII. Total Project Cash Flow(Retail+Residential) $ $ $ $ $ $ $ $
VIII.Deferred Developer Fee Repayment
Beginning Balance $ $ $ $ $ $ $ $
Interest % $ $ $ $ $ $ $ $
(Less)Cash Flow Credit $ $ $ $ $ $ $ $
Ending Balance $ $ $ $ $ $ $ $
IX. Cash Flow Available for Distribution $ $ $ $ $ $ $ $
X. Cash Flow to City @ % $ $ $ $ $ $ $ $
Page 10 of 11
TABLE ACQUISITION/REHABILITATION
15-YEAR CASH FLOW PROJECTION
AFFORDABLE HOUSING RFP
CITY OF TEMECULA
9 10 11 12 13 14 15
Retail
I. Gross Scheduled Income(GSI) $ $ $ $ $ $ $
(Less)Vacancy $ $ $ $ $ $ $
II. Effective Gross Income(EGI) $ $ $ $ $ $ $
(Less)Operating Expenses $ $ $ $ $ $ $
III. Net Operating Income $ $ $ $ $ $ $
Residential
I. Gross Scheduled Income(GSI) $ $ $ $ $ $ $
(Less)Vacancy $ $ $ $ $ $ $
II. Effective Gross Income(EGI) $ $ $ $ $ $ $
Operating Expenses $ $ $ $ $ $ $
Services/Amenities $ $ $ $ $ $ $
Property Taxes $ $ $ $ $ $ $
Monitoring Fee $ $ $ $ $ $ $
Replacement Reserves $ $ $ $ $ $ $
(Less)Total Operating Expenses $ $ $ $ $ $ $
III. Net Operating Income $ $ $ $ $ $ $
(Less)Debt Service $ $ $ $ $ $ $
IV. Residential Cash Flow $ $ $ $ $ $ $
V. (Less)Limited Partner Asset Mgmt.Fee $ $ $ $ $ $ $
(Less)General Partner Asset Mgmt.Fee $ $ $ $ $ $ $
Total Asset Management Fees $ $ $ $ $ $ $
VI. Net Residential Cash Flow $ $ $ $ $ $ $
VII.Total Project Cash Flow(Retail+Residential) $ $ $ $ $ $ $
VIII.Deferred Developer Fee Repayment
Beginning Balance $ $ $ $ $ $ $
Interest $ $ $ $ $ $ $
(Less)Cash Flow Credit $ $ $ $ $ $ $
Ending Balance $ $ $ $ $ $ $
IX. Cash Flow Available for Distribution $ $ $ $ $ $ $
X. Cash Flow to City @ $ $ $ $ $ $ $
Page 11 of 11
REQUESTS TO SPEAK
City Council Meeting 02/09/16
REQUEST TO SPEAK
CITY OF TEMECULA
0 Date: 2— — ct
1 wish to speak on:
dPublic Comment CITY COUNCIL/ CSD/ SARDA/THA/TPFA (Circle One)
Subject. jpl/� Uy✓f
❑ Agenda Item No. For ❑ Against ❑
Request to Speak forms for Public Comments or items listed on the Consent Calendar must be submitted to the
City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council
Business items on the Agenda, a Request to Speak form must be submitted to the City Clerk prior to the City
Council addressing that item. The City Clerk will call your name when the matter comes up. Please go to the
podium and state your name for the record.
Name: 17""i��M /v(-c.
� Phone Number:
If you are representing an organization or group, please give the name:
-L�Ds
Please note that all information presented at a City Council meeting becomes public record.
All information provided is optional.
REQUEST TO SPEAK
`� CITY OF TEMECULA
1989 Date:
1 wish to speak on:
.r�j Public Comment CITY COUNCIL/ CSD / SARDA/THA/TPFA (Circle One)
Subject: if ner�(a f e1M cAoo /P ad &roas ICq
❑ Agenda Item No. For ❑ Against ❑
Request to Speak forms for Public Comments or items listed on the Consent Calendar must be submitted to the
City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council
Business items on the Agenda, a Request to Speak form must be submitted to the City Clerk arior to the City
Council addressing that item. The City Clerk will call your name when the matter comes up. Please go to the
podium and state your name for the record.
Name: �,JC'0��e_ ' �(, W �
Address: Phone Number:
If you are representing an organiza ion or group, please give the name: /
GC�
Please note that all information presented at a City C-6till meeting becomes public record.
All information provided is optional.
REQUEST TO SPEAK
CITY OF TEMECULA
�, 4
isse Date:
I wish to speak on:
,® Public Comment CITY COUNCIL/ CSD // SARDA/THA/TPFA (Circle One)
Subject: 1k� n1 �-C� ulrt \:COC au -A 1Q1j✓1e(A
❑ Agenda Item No. For ❑ Against
Request to Speak forms for Public Comments or items listed on the Consent Calendar must be submitted to the
City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council
Business items on the Agenda, a Request to Speak form must be submitted to the City Clerk prior to the City
Council addressing that item. The City Clerk will call your name when the matter comes up. Please go to the
podium and state your name for the record.
Name: '�)f�f.ZP1` V-'9R0 '6AC�N
Address: Phone Number:
If you are representing an organization or group, please give the name:
Please note that all information presented at a City Council meeting becomes public record.
All information provided is optional.
REQUEST TO SPEAK
CITY OF TEMECULA
�qgq Date:
1 wish to speak on:
Q' Public Comment CITY COUNCIL/CSD /SARDA Zrr /TPF CircleOne)
Subject: �r /yV� (moi
❑ Agenda Item No. For ❑ Against ❑
Request to Speak forms for Public Comments or items listed on the Consent Calendar must be submitted to the
City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council
Business items on the Agenda, a Request to Speak form must be submitted to the City Clerk prior to the City
Council addressing that item. The City Clerk will call your name when the matter comes up. Please go to the
podium and stateyRur name for the jecorcl, /
Name 1,�
Address: // Phone Number:�� ��
If you are representing an organization or group, please give the name:
Please note that all information presented at a City Council meeting becomes public record.
All information provided is optional.
REQUEST TO SPEAK
CITY OF TEMECULA / 1
,pry Date:
I wish to speak on:
0 Public Comment CITY COUNCIL/CSD / SARDA/THA/TPFA(Circle One)
Subject:
❑ Agenda Item No. For ❑ Against ❑
Request to Speak forms for Public Comments or items listed on the Consent Calendar must be submitted to the
City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council
Business items on the Agenda, a Request to Speak form must be submitted to the City Clerk prior to the City
Council addressing that item. The City Clerk will call your name when the matter comes up. Please go to the
podium and state your name
for the record.
Name: ) tq _) I-JWL) 9CAU
(
Please note that all information presented at a City Council meeting becomes public record.
All information provided is optional.
REQUEST TO SPEAK
CITY OF TEMECULA
19x9 Date:
I wish to speak on:
Public Comment CITY COUNCIL/ CSD/SARDA/THA/TPFA (Circle One)
Subject:
❑ Agenda Item No. For ❑ Against ❑
Request to Speak forms for Public Comments or items listed on the Consent Calendar must be submitted to the
City Clerk R[jE to the City Council commencing the Public Comment period. For all Public Hearing or Council
Business items on the Agenda, a Request to Speak form must be submitted to the City Clerk rior to the City
Council addressing that item. The City Clerk will call your name when the matter comes up. Please go to the
podium and state your name for the record.
Name: J)� K ���
AATv4gJ
Address: Phone Number:
If you are representing an organization or group, please give the name:
Please note that all information presented at a City Council meeting becomes public record.
All information provided is optional.