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Home My WebLink About061198 RDA Minutes MINUTES OF A SPECIAL MEETING OF THE TEMECULA REDEVELOPMENT AGENCY JUNE 11, 1998 A special meeting of the City of Temecula Redevelopment Agency was called to order at 6:21 P.M., at the City Council Chambers, 43200 Business Park Drive, Temecula, California. Chairman Lindemans presiding. ROLL CALL PRESENT: 5 AGENCY MEMBERS: Comerchero, Ford, Roberts, Stone, and Lindemans. ABSENT: 0 AGENCY MEMBER: None. Also present were Executive Director Bradley, City Attorney Thorson, and Acting City Clerk Jones. PUBLIC COMMFNTS None. CONS!=NT CA! IFNDAR 1. Minutes 1.1 Approve the minutes of May 26, 1998. MOTION: Agency Member Stone moved to approve Consent Calendar Item No.1. The motion was seconded by Agency Member Comerchero and voice vote reflected unanimous approval. At this time, the City Council reconvened. JOINT CITY COUNCIL/RIFDFVIFLOPMFNT AGI=NCY PUB! IC HFARIN~ 2. Award of Construction Contract for Old Town Streetscalve Project - Project No PW97-05 RECOMMENDATION: That the Redevelopment Agency: 2.1 Appropriate $1,800,000.00 of RDA Bond proceeds to the Redevelopment Agency (RDA) Capital Improvement Project Fund of the Old Town Streetscape Project - Project No. PW97-05; minutes. RDA\061198 1 Temecula Redevelm3ment Aaencv June 11. 1998 That the City Council: 2.2 Accept Mallcraft's request to withdraw their bid due to a clerical error conforming to Section 5103 of the Public Contract Code; 2.3 Award a construction contract for the Old Town Streetscape Project to Valley Crest Landscape, Inc., San Diego, CA, in the amount of $3,903,910.00 (contract after deleting bid additives totaling $387,705.00) and authorize the Mayor to execute the contract; 2.4 Authorize the City Manager to approve change orders not to exceed the contingency amount of $390,391.00 which is equal to 10% of the recommended contract amount. Housing and Redevelopment Manager Meyer presented the staff report (of record), noting that the bid was written to include the base work and several bid additives and that staff is recommending the approval of some bid additives but not all, advising that the arch entry monuments were pulled out of the bid. In response to Agency Member Comerchero, Housing and Redevelopment Manager Meyer advised that the cost of each arch entry monument will be $150,000.00. Viewing these entry monuments as essential to the entire project, Agency Member Comerchero, echoed by Chairman Lindemans, requested that these monuments be included in this project. Chairman Lindemans also requested that the ornamental crates and barrels at $25,000 and the graded trail (Paseo along the west side of Front Street from Moreno to Rancho California Road) at $208,000 be included in the project. Concurring with Chairman Lindemans, Housing and Redevelopment Manager Meyer noted that the graded trail would create a visual sense of entering Old Town. Viewing the entry monuments as a main feature, Agency Member Roberts as well relayed his desire to include them in this project and noted that the graded trail could be completed as a second phase. In response to Agency Member Roberts' concern with regard to the cost of the sound system, City Manager Bradley and Mr. Meyer provided clarification, noting that the speakers would be built into the poles and that the control panels, etc. will be secured in a building and, therefore, will be covered by insurance. Agency Member Ford relayed his support to include the arch entry monuments in this project. minutes.RDA\061198 2 Temecula Redevelopment Aaencv June 11. 1998 For Agency Member Ford, Finance Director Roberts provided clarification with regard to funding sources for the bid additives including the graded trail, advising that RDA bond proceeds initially intended for the Old Town Southside Parking Lot Project will be reduced by approximately $600,000.00 and utilized to cover the cost of the recommended additives. Although he initially questioned the feasibility of constructing the graded trail, Agency Member Comerchero advised that after clarification from the Finance Director, he would support the inclusion of this additive with this project. MOTIrON: Chairman Lindemans moved to appropriate $2,413,215.00 of RDA Bond proceeds to the Redevelopment Agency (RDA) Capital Improvement Project Fund of the Old Town Streetscape Project - Project No. PW97-05. The motion was seconded by Agency Member Ford and voice vote reflected unanimous approval with the excel~tion of Agency Member Stone who abstained. MOTION: Councilman Lindemans moved to accept Mallcraft's request to withdraw their bid due to a clerical error conforming to Section 5103 of the Public Contract Code; to award a construction contract for the Old Town Streetscape Project to Valley Crest Landscape, Inc., San Diego, CA, in the amount of $4,137,665.00 (contract after deleting bid additives totaling $153,950.00); to authorize the Mayor to execute the contract; to authorize the City Manager to approve change orders not to exceed the contingency amount $413,767.00 which is equal to 10% of the recommended contract amount. The motion was seconded by Councilman Ford and voice vote reflected unanimous approval with the excel~tion of Councilman Stone who abstained. City Attorney Thorson clarified that the additional additives would change the amounts of the initially proposed contract. At this time, the City Council recessed. FXFCUTIV!= I~IR!=CTOR'S RFPORT Because of the significant impact this project will have on the appearance of Old Town, Executive Director Bradley relayed his delight with the approval of this project. AR!=NCY Mr:MBI=RS' REPORTS In response to Chairman Lindemans' comment, it was noted by several Agency Members that meetings have been scheduled with Mr. Harry Clark in order to discuss the possibility of a 250- seat theater in Old Town. It was noted that once these meetings have concluded, the matter would be agendized for a City Council meeting for further discussion. minutes. RDA\061198 3 Temecula Radevelo~)ment Aaenc¥ June 11. 1998 AnJOURNM!=NT At 6:43 P.M., the Temecula Redevelopment Agency meeting was formally adjourned to Tuesday, June 16, 1998, at 7:00 P.M., City Council Chambers, 43200 Business Park Drive, Temecula, California. ans, Chairman ATTEST: ? Susan /V. Jones, CMC Ac~ti~ City Cle'r~?is._~ct Secretary [SEAL] minutes,RDA\061198 4