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HomeMy WebLinkAbout092998 CC MinutesMINUTES OF AN ADJOURNED REGULAR MEETING OF THE TEMECULA CITY COUNCIL SEPTEMBER 29, 1998 ROLL CALL Present: Councilmembers: Comerchero, Ford, Lindemans, Stone, and Roberrs. Absent: Councilmember: None. Councilman Stone ardved at approximately 4:45 P.M. ALLEGIANCE The audience was led in the Flag salute by Mayor Roberts. PUBLIC COMMENTS None. CITY COUNCIL REPORTS None. COUNCIL BUSINESS I Old Town Archways and Concrete Inlays - Project No. PW97-05 RECOMMENDATION: 1.1 Approval of contracts with engineers and contractors for installation of Old Town Archways and Concrete Inlays. Senior Engineer Hughes presented the staff report (as per agenda material), advising that Mr. Bob Mords has resigned from the Old Town Local Review Board and, therefore, will be able to provide services to the City, noting that his services are incorporated into the fabdcators contract and that the contractors have been informed that no construction will be permitted after November 15, 1998. Councilman Comerchero suggested that any work not completed by November 15, 1998, must be completed after store hours at no extra cost to the City. Both Mayor Roberts and Councilman Lindemans offered to serve on a subcommittee which would assist with regard to the finalization of the archway and inlay designs. Ms. Carol Marston, 30955 DePortola Road, relayed her dismay with the amount of monies expended on lie Old Town Improvement Project and expressed concern with regard to lie inlays, arches, and rounded curbs, which, in her opinion, have decreased the widli of lie street. MOTION: Councilman Comerchero moved to approve staff recommendation as amended requesting that any work not completed by November 15, 1998, shall be completed after store hours (defined as liat time when a majodty of lie merchants are closed) at no extra cost to the City. The motion was seconded by Councilman Lindemans and voice vote reflected unanimous approval (Councilman Stone had not yet arrived). 2 Old Town Streetscape Project, Contract Chan.cle Order No. 011 for Extra Work to Install Ground Level Electrical Outlets on the New StreetliGht Standards, Project No. PW97-05 RECOMMENDATION: 2.2 Approve Contract Change Order No. 011, for ground level outlets on the streetlight standards in lie Old Town, in lie amount of $24,951.55 and authorize lie Mayor to execute Change Order No. 011. Senior Engineer Hughes presented the staff report (as per agenda material), clarifying the inclusions associated with the proposed expenditure and liat lie proposed change order would not negatively impact the desired construction completion date of November 15, 1998. Applauding lie Council's efforts to revitalize Old Town, Mr. Tony Stanton, 43205 Business Park Ddve, relayed his involvement will a streetscape improvement project in Santa Monica. In light of lie various uses the proposed electrical outlets will provide, Mr. Stanton encouraged the City Councilmembers to approve the proposed request. In light of the speakers comments, Mayor Roberts relayed his support of lie request. MOTION: Councilman Lindemans moved to approve staff recommendation. The motion was seconded by Councilman Comerchero and voice vote reflected unanimous approval (Councilman Stone had not yet arrived). 3 Old Town Streetscape Proiect, Contract Chanc~e Order for Extra Work to Install Two Concrete Decorative Gateway Plazas and Four Concrete Intersections, Project No. PW97-05 ~' RECOMMENDATION: 3.1 Approve attached Contract Change Order No. 026 for the Old Town Concrete Decorative Gateway Plazas and Concrete Intersections, in lie amount of $197,051.00 and authorize the Mayor to execute lie Change Order. 2 3.2 Approve an additional $9,500.00 to require that the granite inlay work be performed at night. Senior Engineer Hughes provided the staff report (of record), advising that the contractor has stipulated the following issues in order to complete the project by November 15, 1998: must be able to work in two locations at a time which would include the entire closure of a street and/or intersection; that at the northern end of Old Town, such a closure would be in addition to the already anticipated 10 to 12 construction closure days. By way of overheads, City Council discussion ensued with regard to the design and location of the proposed project. The following issues of concern were raised by the Councilmembers: - approval would create additional hard closures (no traffic access); - project does not include any reinforcement for the concrete subbase; - no guarantee with regard to cracking/defects; - limited time schedule prohibits due diligence on the Council's part. It was the consensus of the City Council to defer this item to May 1999; at which time, one intersection at a time could be completed; that reinforcement in the concrete area be addressed; and that the Public/Traffic Safety Commission address the issue of oversized loads traveling on Front Street. Director of Public Works Kicak recommended that the potential impact of the high- ground water level be taken into consideration in the design of the proposed project. Councilman Lindemans requested that staff address the possibility of a one-way route through Old Town and, thereby, creating diagonal parking. In light of all approved change orders, including action taken this evening, and the potential action which will be taken in May of 1999, Senior Engineer Hughes, for Councilman Comerchero, advised that the entire project will not exceed its $5.4 million budget. MOTION: Councilman Lindemans moved to continue this item off calendar. The motion was seconded by Councilman Comerchero and voice vote reflected unanimous approval (Councilman Stone had not yet arrived). Councilman Lindemans thanked staff for their effort associated with this project. 4 Rancho California Off-ramp VVidenin~ RECOMMENDATION: 4.1 Oral report. Director of Public Works Kicak reviewed the project and its proposed design. Councilman Stone requested that staff determine the feasibility of having this project designed within the next eight weeks and its associated cost. Mr. Stone recommended that the City's consultant assist the City with expediting the project through the Caltrens approval process. Councilman Comerchero questioned whether this project would be expedited through Caltmns if it were labeled as an emergency basis. It was the consensus of the Council to receive and file the report. At 5:16 P.M., the City Council convened in Closed Session to discuss the following: Conference with City Attorney and legal counsel pursuant to Govemment Code Section 54956.9(a) with respect to one matter of existing litigation Involving the Skvtec vs. City of Temecula. CITY MANAGER'S REPORT No comments. CITY ATTORNEY'S REPORT City Attomey Thorson advised that there were no reportable actions taken in Closed Session and that City Council gave direction with respect to litigation. ADJOURNMENT At 5:47 P.M., Mayor Roberts formally adjourned the City Council meeting to Tuesday, October 13, 1998, at 7:00 P.M. on Roberts, Mayor ATTEST: Jones, CM~ [SEAL] 4