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061416 CC Agenda
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk(951)694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II] AGENDA TEMECULA CITY COUNCIL REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA JUNE 14, 2016— 7:00 PM At approximately 9:45 P.M., the City Council will determine which of the remaining agenda items can be considered and acted upon prior to 10:00 P.M. and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end at 10:00 P.M. 6:00 PM - The City Council will convene in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matters: Conference with Legal Counsel—Existing Litigation. The City Council will meet in Closed Session with the City Attorney pursuant to Government Code Section 54956.9(D)(1) with respect to the matter of pending litigation: Los Ranchitos Homeowners Association v. City of Temecula, Riverside County Superior Court No. RIC1512880. Next in Order: Ordinance: 16-06 Resolution: 16-30 CALL TO ORDER: Mayor Mike Naggar Prelude Music: Erin Lee Invocation: Sylvester Scott of Temecula Baha'i Community Flag Salute: To Be Announced ROLL CALL: Comerchero, Edwards, McCracken, Rahn, Naggar PRESENTATIONS/PROCLAMATIONS Presentation of Certificates of Achievement to Abby Reinke Elementary School 2016 Odyssey of the Mind Team Presentation of Certificate of Recognition to Riverside County Principal of the Year Marc Horton of Great Oak High School 1 PUBLIC COMMENTS A total of 30 minutes is provided for members of the public to address the City Council on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the City Council on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form may be filled out and filed with the City Clerk prior to the City Council addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or Council Business items on the agenda, a Request to Speak form may be filed with the City Clerk prior to the City Council addressing that item. Each speaker is limited to five minutes. CITY COUNCIL REPORTS Reports by the members of the City Council on matters not on the agenda will be made at this time. A total, not to exceed, 10 minutes will be devoted to these reports. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the City Council request specific items be removed from the Consent Calendar for separate action. 1 Waive Reading of Standard Ordinances and Resolutions RECOMMENDATION: 1.1 That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. 2 Approve the Action Minutes of May 24, 2016 and May 26, 2016 Budget Workshop RECOMMENDATION: 2.1 Approve the action minutes of May 24, 2016; 2.2 Approve the action minutes of the May 26, 2016 Budget Workshop. 3 Approve the List of Demands RECOMMENDATION: 3.1 That the City Council adopt a resolution entitled: 2 RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Approve the City Treasurer's Report as of April 30, 2016 RECOMMENDATION: 4.1 That the City Council approve and file the City Treasurer's Report as of April 30, 2016. 5 Approve Financial Statements for the 3rd Quarter Ended March 31, 2016 RECOMMENDATION: 5.1 That the City Council receive and file the Financial Statements for the 3rd Quarter March 31, 2016 6 Approve the First Amendment to the Agreement with Fairbank, Maslin, Maullin, Metz and Associates for Research and Community Outreach RECOMMENDATION: 6.1 That the City Council approve the First Amendment to the Agreement with Fairbank, Maslin, Maullin, Metz and Associates for research and community outreach. 7 Adopt Ordinance 16-05 to Adopt Development Code Amendment Establishing Performance Standards for Businesses Manufacturing Alcoholic Beverages with Retail Sales and a Tasting Room (Second Reading) RECOMMENDATION: 7.1 That the City Council adopt an ordinance entitled: ORDINANCE NO. 16-05 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING PORTIONS OF TITLE 17 (ZONING) OF THE TEMECULA MUNICIPAL CODE ESTABLISHING DEFINITIONS AND PERFORMANCE STANDARDS FOR USES INVOLVING THE MANUFACTURING OF ALCOHOLIC BEVERAGES WITH RETAIL SALES AND TASTING ROOMS, SUCH AS BREWERIES, DISTILLERIES, AND WINERIES AND FINDING THAT THIS ORDINANCE IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO CEQA GUIDELINES, SECTION 15061(B)(3) 3 8 Approve the First Amendment to the Agreement with Temecula Motorsports, Inc. for Temecula Police Motorcycle Repair and Maintenance for Fiscal Year 2015-16 RECOMMENDATION: 8.1 That the City Council approve the First Amendment to the Agreement with Temecula Motorsports, Inc., in the amount of $12,500, for Temecula Police motorcycle repair and maintenance, for a total agreement amount of $42,500 for Fiscal Year 2015-16. 9 Approve a Memorandum of Understanding Between the City of Temecula and Foundation for Senior Care for Transportation and Parking Lot Related Services at the Mary Phillips Senior Center RECOMMENDATION: 9.1 That the City Council approve the Memorandum of Understanding between the City of Temecula and Foundation for Senior Care for the provision of transportation services provided by the Foundation and utilizing the City facility, Mary Phillips Senior Center parking lot, as a connectivity destination for pick-up and drop-off of Foundation clients. 10 Approve the First Amendment to the Consultant Services Agreement with Helixstorm for Technology Services to Include but not Limited to Virtualization, Network, and System Administration RECOMMENDATION: 10.1 That the City Council approve the First Amendment to the Consultant Services Agreement with Helixstorm, in the amount of $100,000 for Technology-related services, for a total agreement amount of$200,000. 11 Approve the First Amendment to the Contractor Services Agreement with T&D Communications for Cabling Services RECOMMENDATION: 11.1 That the City Council approve the First Amendment to the Contractor Services Agreement with T&D Communications, in the amount of $10,000 for cabling services, for a total agreement amount of$40,000. 12 Approve the Fourth Amendment to the Minor Maintenance Agreement with Innovative Document Solutions for Fiscal Years 2015-16 through 2018-19 for Canon Copiers and Printers RECOMMENDATION: 12.1 Approve the Fourth Amendment to the Minor Maintenance Services Agreement with Innovative Document Solutions (IDS) to extend the Term to June 30, 2019; to increase the authorized annual contract amount for Fiscal Years 2015-16 through 2018-19 to $110,000; thereby, amending the total Agreement amount to $761,600; and to amend the Payment Rates and Schedule (Exhibit B); 4 12.2 Approve an additional appropriation to the Minor Maintenance Services Agreement in the amount of$20,000 for Fiscal Year 2015-16. 13 Approve Purchase and Installation Agreement and Related Budget Transfer with Bibliotheca for the SmartServe 1000 Self-Service Checkout Station at the Ronald H. Roberts Temecula Public Library RECOMMENDATION: 13.1 Approve Purchase and Installation Agreement with Bibliotheca in an amount not to exceed $30,000; 13.2 Approve a Budget Transfer of $4,652 from TCSD Operating Budget (190.180.999.5250) to the Information Technology — Library Operating Budget (320.620.999.5610), in accordance with Budget Policy II.C. 14 Approve Fiscal Year 2016-17 CR&R Schedule of Solid Waste and Recycling Rates Pursuant to Franchise Agreement with CR&R, Inc. RECOMMENDATION: 14.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING SOLID WASTE AND RECYCLING RATES FOR THE FISCAL YEAR 2016-17 15 Approve an Agreement with NRG EV Services LLC for the Installation of an Electric Vehicle Charging Station at Sixth Street Parking Lot RECOMMENDATION: 15.1 That the City Council approve the Charging Services Agreement between the City and NRG EV Services LLC ("EVgo") for the 6th Street Parking Lot and authorize the Mayor to execute it on behalf of the City. 16 Approve an Agreement with Inland Empire Property Services, Inc. for Weed Abatement Services for Fiscal Year 2015-16 RECOMMENDATION: 16.1 That the City Council approve an Agreement with Inland Empire Property Services, Inc., in the amount of$40,000, for Weed Abatement Services. 17 Award a Construction Contract to Los Angeles Traffic Signal Transportation, Inc. for the Winchester Road at Roripaugh Road Signal Modification, PW15-03 RECOMMENDATION: 17.1 Award a Construction Contract to Los Angeles Traffic Signal Transportation, Inc., in the amount of $85,800, for the Winchester Road at Roripaugh Road Signal Modification, PW15-03; 5 17.2 Authorize the City Manager to approve Change Orders not to exceed the contingency amount of$8,580, which is equal to 10% of the Contract amount; 17.3 Make a finding that the Winchester Road at Roripaugh Road Traffic Signal Modification is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. 18 Award a Construction Contract to Pavement Coatings Co. for the Annual Citywide Slurry Seal for Arterial Streets for Fiscal Year 2015-16, PW15-10 RECOMMENDATION: 18.1 Award a Construction Contract to Pavement Coatings Co., in the amount of $672,901.24, for the Annual Citywide Slurry Seal for Arterial Streets, for Fiscal Year 2015-16, PW15-10; 18.2 Authorize the City Manager to approve Contract Change Orders up to 10% of the contract amount, $67,290.12; 18.3 Make a finding that the Citywide Slurry Seal for Arterial Streets project is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. 19 Approve an Agreement with Aztec Landscaping, Inc. d/b/a Aztec Janitorial for Janitorial Services for Park Restrooms and Gazebo/Picnic Shelters for Fiscal Year 2016-17 RECOMMENDATION: 19.1 That the City Council approve an Agreement with Aztec Landscaping, Inc. d/b/a Aztec Janitorial, in the amount of $73,652.52, to provide Janitorial Services for Park Restrooms and Gazebo/Picnic Shelters for Fiscal Year 2016-17; 19.2 Authorize the City Manager to approve additional work not to exceed the contingency amount of $7,365.25, which is approximately 10% of the annual amount. 20 Approve a Three-Year Agreement with Excel Landscape, Inc. for Landscape Maintenance Services RECOMMENDATION: 20.1 Approve a Three-Year Agreement with Excel Landscape, Inc., in the amount of $2,358,869 annually, for a total three-year Agreement amount of $7,076,607, for Landscape Maintenance Services; 20.2 Authorize the City Manager to approve additional work not to exceed the annual contingency amount of$353,830.35, for a total three-year contingency amount of $1,061,491.05, which is approximately 15% of the Agreement amount. 6 21 Approve an Agreement with West Coast Arborists, Inc., for Citywide Tree Trimming Maintenance Services for Fiscal Year 2016-17 RECOMMENDATION: 21.1 That the City Council approve an Agreement with West Coast Arborists, Inc., in the amount of $500,000, to provide Citywide Tree Trimming Maintenance Services for Fiscal Year 2016-17. 22 Approve the First Amendment to the Agreement with McPeek's Dodge of Anaheim for the Purchase of Five Trucks for Fiscal Year 2015-16 RECOMMENDATION: 22.1 That the City Council approve the First Amendment to the Agreement with McPeek's Dodge of Anaheim, in the amount of $8,372.40, which represents sales tax on the five new trucks for Fiscal Year 2015-16. 23 Approve Amendments to Five Annual Agreements for Various On-Call Traffic Engineering-Related Services for Fiscal Year 2016-17 RECOMMENDATION: 23.1 That the City Council approve Amendments to Five Annual Agreements, in the amounts specified, for Various On-Call Traffic Engineering-Related Services for Fiscal Year 2016-17, as follows: Altec Industries, Inc. First Amendment $30,000 Counts Unlimited, Inc. First Amendment $30,000 Crosstown Electrical & Data, Inc. First Amendment $30,000 Pacific Striping, Inc. First Amendment $30,000 Willdan Engineering First Amendment $30,000 ******************** RECESS CITY COUNCIL MEETING TO SCHEDULED MEETINGS OF THE TEMECULA COMMUNITY SERVICES DISTRICT, THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, THE TEMECULA HOUSING AUTHORITY, AND THE TEMECULA PUBLIC FINANCING AUTHORITY ******************** 7 TEMECULA COMMUNITY SERVICES DISTRICT MEETING Next in Order: Ordinance: CSD 16-01 Resolution: CSD 16-02 CALL TO ORDER: President Jeff Comerchero ROLL CALL: DIRECTORS: Edwards, McCracken, Naggar, Rahn, Comerchero CSD PUBLIC COMMENTS A total of 30 minutes is provided for members of the public to address the Board of Directors on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the Board of Directors on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form may be filled out and filed with the City Clerk prior to the Board of Directors addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or District Business items on the agenda, a Request to Speak form may be filed with the City Clerk prior to the Board of Directors addressing that item. Each speaker is limited to five minutes. CSD CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Temecula Community Services District request specific items be removed from the Consent Calendar for separate action. 24 Approve the Action Minutes of May 24, 2016 RECOMMENDATION: 24.1 That the Board of Directors approve the action minutes of May 24, 2016. 25 Approve Financial Statements for the 3rd Quarter Ended March 31, 2016 RECOMMENDATION: 25.1 That the Board of Directors receive and file the Financial Statements for the 3rd Quarter Ended March 31, 2016 26 Approve an Agreement with VisionOne, Inc. for Theater Ticketing Software Services at the Old Town Temecula Community Theater for Fiscal Year 2016-17 RECOMMENDATION: 26.1 That the Board of Directors approve an Agreement with VisionOne, Inc. for ticketing software services for the Old Town Temecula Community Theater, for a three-year term and authorize annual payments not to exceed $40,000. 8 CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTORS REPORTS CSD ADJOURNMENT Next regular meeting: Tuesday, June 28, 2016, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. 9 SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY MEETING Next in Order: Ordinance: SARDA 16-01 Resolution: SARDA 16-02 CALL TO ORDER: Chairperson Mike Naggar ROLL CALL: DIRECTORS: Comerchero, Edwards, McCracken, Rahn, Naggar SARDA PUBLIC COMMENTS A total of 15 minutes is provided for members of the public to address the Board of Directors on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the Board of Directors on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form may be filled out and filed with the City Clerk prior to the Board of Directors addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or Agency Business items on the agenda, a Request to Speak form may be filed with the City Clerk prior to the Board of Directors addressing that item. Each speaker is limited to five minutes. SARDA CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Successor Agency to the Temecula Redevelopment Agency request specific items be removed from the Consent Calendar for separate action. 27 Receive and File Financial Statements for the 3rd Quarter Ended March 31, 2016 RECOMMENDATION: 27.1 That the Board of Directors receive and file Financial Statements for the 3rd Quarter Ended March 31, 2016 SARDA EXECUTIVE DIRECTOR REPORT SARDA BOARD OF DIRECTORS REPORTS SARDA ADJOURNMENT Next regular meeting: Tuesday, June 28, 2016, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. 10 TEMECULA PUBLIC FINANCING AUTHORITY MEETING Next in Order: Ordinance: TPFA 16-02 Resolution: TPFA 16-08 CALL TO ORDER: Chairperson Mike Naggar ROLL CALL: DIRECTORS: Comerchero, Edwards, McCracken, Rahn, Naggar PUBLIC COMMENTS A total of 15 minutes is provided for members of the public to address the Board of Directors on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the Board of Directors on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form may be filled out and filed with the City Clerk prior to the Board of Directors addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or Authority Business items on the agenda, a Request to Speak form may be filed with the City Clerk prior to the Board of Directors addressing that item. Each speaker is limited to five minutes. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Temecula Public Financing Authority request specific items be removed from the Consent Calendar for separate action. 28 Approve the Action Minutes of May 10, 2016 RECOMMENDATION: 28.1 That the Board of Directors approve the action minutes of May 10, 2016. TPFA EXECUTIVE DIRECTOR REPORT TPFA BOARD OF DIRECTORS REPORTS ADJOURNMENT Next regular meeting: Tuesday, June 28, 2016, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. 11 TEMECULA HOUSING AUTHORITY— No Meeting JOINT MEETING OF THE CITY COUNCIL, COMMUNITY SERVICES DISTRICT, AND SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY CALL TO ORDER: Chairperson Mike Naggar ROLL CALL: COUNCIL MEMBERS/DIRECTORS: Comerchero, Edwards, McCracken, Rahn, Naggar PUBLIC COMMENTS A total of 15 minutes is provided for members of the public to address the City Council/ Board of Directors on items that are not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the City Council/Board of Directors on a matter not listed on the agenda, a Request to Speak form may be filled out and filed with the City Clerk prior to the City Council/Board of Directors addressing Public Comments. Once the speaker is called to speak, please come forward and state your name for the record. For all Business items on the agenda, a Request to Speak form may be filed with the City Clerk prior to the City Council/Board of Directors addressing that item. Each speaker is limited to five minutes. 29 Approve Fiscal Years 2017-21 Capital Improvement Program (CIP) and Adopt Fiscal Year 2016-17 CIP and Annual Operating Budgets for the City of Temecula, the Temecula Community Services District (TCSD) and the Successor Agency to the Redevelopment Agency (SARDA) RECOMMENDATION: That the City Council/Board of Directors: 29.1 Adopt a resolution entitled: RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2017-2021 AND ADOPTING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2016-17 29.2 Adopt a resolution entitled: RESOLUTION NO. CSD 16- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA ADOPTING THE FISCAL YEAR 2016-17 PRELIMINARY ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS 12 29.3 Adopt a resolution entitled: RESOLUTION NO. SARDA 16- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING THE CAPITAL IMPROVEMENT PROGRAM FISCAL YEARS 2017-2021, ADOPTING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2016-17, ADOPTING THE FISCAL YEAR 2016-17 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS 29.4 Adopt a resolution entitled: RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING THE FISCAL YEAR 2016-17 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS 29.5 Adopt a resolution entitled: RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA REVISING THE SCHEDULE OF AUTHORIZED POSITIONS 29.6 Adopt a resolution entitled: RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2016-17 JOINT MEETING ADJOURNMENT RECONVENE TEMECULA CITY COUNCIL DEPARTMENTAL REPORTS 30 City Council Travel/Conference Report BOARD/COMMISSION REPORTS CITY MANAGER REPORT CITY ATTORNEY REPORT 13 ADJOURNMENT Next regular meeting: Tuesday, June 28, 2016, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. NOTICE TO THE PUBLIC The agenda packet (including staff reports and public Closed Session information)will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula) after 4:00 PM the Friday before the City Council meeting. At that time, the agenda packet may also be accessed on the City's website — www.cityoftemecula.org — and will be available for public viewing at the respective meeting. Supplemental material received after the posting of the Agenda Any supplemental material distributed to a majority of the City Council regarding any item on the agenda, after the posting of the agenda,will be available for public viewing in the Main Reception area at the Temecula Civic Center(41000 Main Street,Temecula, 8:00 AM—5:00 PM). In addition, such material will be made available on the City's website—www.cityoftemecula.org—and will be available for public review at the respective meeting. If you have questions regarding any item on the agenda for this meeting, please contact the City Clerk's Department, (951)694-6444. 14 PRESENTATIONS CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl, City Clerk DATE: June 14, 2016 SUBJECT: Presentation of Certificates of Achievement to Abby Reinke Elementary School 2016 Odyssey of the Mind Team PREPARED BY: Randi Johl, City Clerk RECOMMENDATION: None BACKGROUND: Odyssey of the Mind, an internationally recognized program for elementary through college-age students, encourages participants to learn problem solving skills utilizing trial and error methodology. The Abby Reinke Elementary School Odyssey of the Mind "Furs, Fins, Feathers and Friends" Team wrote, choreographed, and performed an original skit to deliver a social message about friendship and kindness. The team, representing their school, the City of Temecula, and the State of California, won First Place over-all and First Place in Style at the California State Tournament. The team of 3rd, 4th and 5th graders competed against 24 other California teams and went on to compete at the World Finals. We are very proud of the 2016 Odyssey of the Mind Team and are presenting them with Certificates of Achievement for their accomplishments. FISCAL IMPACT: None ATTACHMENTS: None City of Temecula Certificate of Recognition Presented on behalf of the City Council and the citizens of the City of Temecula to: Principal Marc Horton Of Great Oak High School Great Oak High School Principal Marc Horton was named 2016 Riverside County Principal of the Year. Principal Horton is praised for his capacity, motivation, and drive as an educational leader. He began his career as an elementary school teacher and has served as principal at elementary schools in the Temecula Valley and Hemet Unified School Districts. Principal Horton has performed in his role at Great Oak High School since 2013. We are grateful for Principal Horton's leadership and dedication to the youth in our community and we congratulate him on this prestigious award. IN WITNESS WHEREOF, I have hereunto affixed my hand and official seal this fourteenth day of June, 2016. Michael S. Naggar, Mayor Randi Johl, City Clerk CITY COUNCIL CONSENT Item No . 1 Approvals City Attorney A� Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl, City Clerk DATE: June 14, 2016 SUBJECT: Waive Reading of Standard Ordinances and Resolutions PREPARED BY: Randi Johl, City Clerk RECOMMENDATION: That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. BACKGROUND: The City of Temecula is a general law city formed under the laws of the State of California. With respect to adoption of ordinances and resolutions, the City adheres to the requirements set forth in the Government Code. Unless otherwise required, the full reading of the text of standard ordinances and resolutions is waived. FISCAL IMPACT: None ATTACHMENTS: None Item No . 2 ACTION MINUTES TEMECULA CITY COUNCIL REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA MAY 24, 2016— 7:00 PM 6:00 PM - The City Council convened in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matters: CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION, The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(1) with respect to the matter of pending litigation: Los Ranchitos Homeowners Association v. City of Temecula, Riverside County Superior Court No. RIC1512880. At 6:00 PM Mayor Naggar called the City Council meeting to order and recessed to Closed Session to consider the matters described on the Closed Session agenda. The City Council meeting convened at 7:01 PM CALL TO ORDER: Mayor Mike Naggar Prelude Music: Soren Crisell Invocation: Pastor Dave Cope of Calvary Chapel Bible Fellowship Flag Salute: John Hernandez ROLL CALL: Comerchero (absent), Edwards (absent), McCracken, Rahn, Naggar PRESENTATIONS/PROCLAMATIONS Presentation of Certificate of Recognition to John Hernandez and to the Temecula Valley Veterans of Foreign Wars (VFW) Post 4089 Presentation of Internship and Work Force Development Programs Update (At the Request of Mayor Naggar) PUBLIC COMMENTS The following individuals addressed the City Council: • Justin Reagle • Gina Boulton CITY COUNCIL REPORTS Action Minutes 052416 1 CONSENT CALENDAR 1 Waive Reading of Standard Ordinances and Resolutions — Approved Staff Recommendation (3-0, Council Member Comerchero and Council Member Edwards absent) Council Member Rahn made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members McCracken, Rahn and Naggar with Council Members Comerchero and Edwards absent. RECOMMENDATION: 1.1 That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. 2 Approve the Action Minutes of May 10, 2016 —Approved Staff Recommendation (3-0, Council Member Comerchero and Council Member Edwards absent) Council Member Rahn made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members McCracken, Rahn and Naggar with Council Members Comerchero and Edwards absent. RECOMMENDATION: 2.1 That the City Council approve the action minutes of May 10, 2016. 3 Approve the Cooperative Agreement with the County of Riverside to Provide Fire Protection, Fire Prevention, Rescue and Medical Emergency Services for Fiscal Year 2016-17 and 2017-18 — Approved Staff Recommendation (3-0, Council Member Comerchero and Council Member Edwards absent) Council Member Rahn made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members McCracken, Rahn and Naggar with Council Members Comerchero and Edwards absent. RECOMMENDATION: 3.1 That the City Council approve the Cooperative Agreement with the County of Riverside to provide fire protection, fire prevention, rescue and medical emergency services. 4 Appropriate Funds for TVE2 STEM and Youth Enrichment Program from WRCOG BEYOND Grant — Approved Staff Recommendation (3-0, Council Member Comerchero and Council Member Edwards absent) Council Member Rahn made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members McCracken, Rahn and Naggar with Council Members Comerchero and Edwards absent. RECOMMENDATION: 4.1 That the City Council appropriate $10,000 in Fiscal Year 2015-16 from the WRCOG BEYOND Framework Fund Grant to allow for the purchase of 30 Chromebooks/Charging Cart to be used for Youth Enrichment Summer Programming at TVE2. Action Minutes 052416 2 5 Approve an Agreement with the County of Riverside for Library Services at the Ronald H. Roberts Temecula Public Library — Approved Staff Recommendation (3-0, Council Member Comerchero and Council Member Edwards absent) Council Member Rahn made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members McCracken, Rahn and Naggar with Council Members Comerchero and Edwards absent. RECOMMENDATION: 5.1 That the City Council approve an Agreement with the County of Riverside, in the amount of $180,000 annually, for Library Services at the Ronald H. Roberts Temecula Public Library. 6 Approve an Agreement with Temecula Motorsports, Inc. for the Purchase of Equipment for Two Kawasaki Mule Utility Vehicles — Approved Staff Recommendation (3-0, Council Member Comerchero and Council Member Edwards absent) Council Member Rahn made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members McCracken, Rahn and Naggar with Council Members Comerchero and Edwards absent. RECOMMENDATION: 6.1 That the City Council approve an Agreement with Temecula Motorsports, Inc., in the amount of $31,984.86, for the purchase of two 2016 Kawasaki Mule Utility Vehicles. 7 Award a Construction Contract to Pavement Coatings Co. for the Pavement Rehabilitation Program — Temecula Parkway (Bedford Court to Pechanga Parkway), PW12-13 — Approved Staff Recommendation (3-0, Council Member Comerchero and Council Member Edwards absent) Council Member Rahn made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members McCracken, Rahn and Naggar with Council Members Comerchero and Edwards absent. RECOMMENDATION: 7.1 Award a Construction Contract to Pavement Coatings Co., in the amount of $233,974.03, for the Pavement Rehabilitation Program — Temecula Parkway (Bedford Court to Pechanga Parkway), PW12-13; 7.2 Authorize the City Manager to approve Change Orders not to exceed the contingency amount of $23,397.40, which is equal to 10% of the Contract amount; 7.3 Make a finding that the Pavement Rehabilitation Program — Temecula Parkway (Bedford Court to Pechanga Parkway) is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. Action Minutes 052416 3 8 Approve the First Amendment to the Non-Exclusive Commodity Agreement with JTB Supply Company, Inc. for the Purchase of Miscellaneous Traffic Signal Equipment — Approved Staff Recommendation (3-0, Council Member Comerchero and Council Member Edwards absent) Council Member Rahn made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members McCracken, Rahn and Naggar with Council Members Comerchero and Edwards absent. RECOMMENDATION: 8.1 That the City Council approve the First Amendment to the Non-Exclusive Commodity Agreement with JTB Supply Company, Inc., in the amount of $30,000, for the purchase of miscellaneous traffic signal equipment. RECESS At 7:37 PM, the City Council recessed and convened as the Temecula Community Services District Meeting. At 8:01 PM, the City Council resumed with the remainder of the City Council Agenda. RECONVENE TEMECULA CITY COUNCIL PUBLIC HEARING Mike Brewer addressed the City Council on Item 11. The following individuals addressed the City Council on Item 12: • Darlene Wetton • Steven Howl • Joan Sparkman • Jack Williams • Janet Scott • Gene Johnson • Melissa Schmidt • Cecile Belden • Pranov Kachhi M.D. • Jeff Wright • Jeff Tomaszewski • Abraham Feltus • Timothy Polsson • Alessandra Lemon 11 Adopt Development Code Amendment Establishing Performance Standards for Businesses Manufacturing Alcoholic Beverages with Retail Sales and a Tasting Room — Approved staff recommendation with the addition of direction to bring back the ordinance in two years for general City Council review and monitoring purposes. (3-0, Council Member Comerchero and Council Member Edwards absent) Council Member McCracken made the motion; it was seconded by Council Member Rahn; and electronic vote reflected approval by Council Members McCracken, Rahn and Naggar with Council Members Comerchero and Edwards absent. Action Minutes 052416 4 RECOMMENDATION: 11.1 That the City Council introduce and read by title only an ordinance entitled: ORDINANCE NO. 16-05 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING PORTIONS OF TITLE 17 (ZONING) OF THE TEMECULA MUNICIPAL CODE ESTABLISHING DEFINITIONS AND PERFORMANCE STANDARDS FOR USES INVOLVING THE MANUFACTURING OF ALCOHOLIC BEVERAGES WITH RETAIL SALES AND TASTING ROOMS, SUCH AS BREWERIES, DISTILLERIES, AND WINERIES AND FINDING THAT THIS ORDINANCE IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO CEQA GUIDELINES, SECTION 15061(B)(3) City Attorney Thorson introduced and read by title only Ordinance No. 16-05. 12 Approve a Maior Modification to the Temecula Valley Hospital Development Plan and Conditional Use Permit — Approved Staff Recommendation (3-0, Council Member Comerchero and Council Member Edwards absent) Council Member Naggar made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members McCracken, Rahn and Naggar with Council Members Comerchero and Edwards absent. RECOMMENDATION: 12.1 Adopt a resolution entitled: RESOLUTION NO. 16-28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA CERTIFYING THE RECIRCULATED SUPPLEMENTAL ENVIRONMENTAL IMPACT REPORT PREPARED FOR THE TEMECULA VALLEY HOSPITAL HELISTOP RELOCATION AND STORAGE BUILDING MAJOR MODIFICATION PROJECT, ADOPTING FINDINGS PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, ADOPTING A STATEMENT OF OVERRIDING CONSIDERATIONS, AND ADOPTING A MITIGATION MONITORING AND REPORTING PROGRAM IN CONNECTION THEREWITH FOR THE TEMECULA VALLEY HOSPITAL HELISTOP RELOCATION AND STORAGE BUILDING MAJOR MODIFICATION PROJECT ON THE 35.3 ACRE HOSPITAL SITE GENERALLY LOCATED ON THE NORTH SIDE OF TEMECULA PARKWAY, APPROXIMATELY 700 FEET WEST OF MARGARITA ROAD (APN 959-080-026) Action Minutes 052416 5 12.2 Adopt a resolution entitled: RESOLUTION NO. 16-29 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING PLANNING APPLICATION NO. PA13-0141, A MAJOR MODIFICATION TO A DEVELOPMENT PLAN (PA07-0200) AND CONDITIONAL USE PERMIT (PA07- 0202) FOR THE TEMECULA VALLEY HOSPITAL TO RELOCATE A PREVIOUSLY APPROVED HELISTOP TO TWO NEW LOCATIONS INCLUDING AN INTERIM LOCATION FOR USE DURING PRELIMINARY PROJECT PHASES AND A PERMANENT LOCATION ON THE ROOF OF A FUTURE HOSPITAL TOWER TO BE CONSTRUCTED DURING A LATER PHASE AND TO CONSTRUCT AN APPROXIMATELY 5,000 SQUARE FOOT SINGLE STORY STORAGE BUILDING FOR NON-HAZARDOUS MATERIAL STORAGE TO BE LOCATED AT THE SITE OF THE PREVIOUSLY APPROVED HELISTOP. THE 35.3 ACRE HOSPITAL SITE IS GENERALLY LOCATED ON THE NORTH SIDE OF TEMECULA PARKWAY, APPROXIMATELY 700 FEET WEST OF MARGARITA ROAD (APN 959-080-026) CITY COUNCIL BUSINESS 13 Appoint Members to the Planning Commission — Approved Staff Recommendation (3-0, Council Member Comerchero and Council Member Edwards absent) Council Member McCracken made the motion; it was seconded by Council Member Rahn; and electronic vote reflected approval by Council Members McCracken, Rahn and Naggar with Council Members Comerchero and Edwards absent. RECOMMENDATION: 13.1 That the City Council appoint two applicants, John Telesio and Gary Watts, to each serve a full three-year term on the Planning Commission through June 15, 2019. DEPARTMENTAL REPORTS 14 Community Development Monthly Report 15 Police Department Monthly Report 16 Public Works Department Monthly Report CITY MANAGER REPORT CITY ATTORNEY REPORT City Attorney Thorson reported there were no reportable actions in regards to the Closed Session items. Action Minutes 052416 6 BOARD/COMMISSION REPORTS ADJOURNMENT At 9:57 PM, the City Council meeting was formally adjourned to Thursday, May 26, 2016, at 8:30 AM, Civic Center—Conference Center, 41000 Main Street, Temecula, California. Next regular meeting: Tuesday, June 14, 2016, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. Michael S. Naggar, Mayor ATTEST: Randi Johl, City Clerk [SEAL] Action Minutes 052416 7 ACTION MINUTES TEMECULA CITY COUNCIL BUDGET WORKSHOP CONFERENCE CENTER 41000 MAIN STREET TEMECULA, CALIFORNIA MAY 26, 2016—8:30 AM CALL TO ORDER: Mayor Mike Naggar FLAG SALUTE: Community Services Commissioner Zak Schwank ROLL CALL: Comerchero, Edwards, McCracken, Rahn, Naggar The City Council Budget Workshop convened at 8:33 AM PUBLIC COMMENTS • Eamon McDonald • Chester Mordasini CITY COUNCIL BUSINESS 1 Review of the Proposed Fiscal Year 2016-17 Preliminary Annual Operation Budget RECOMMENDATION: 1.1 That the City Council review and discuss the proposed Fiscal Year 2016-17 Preliminary Annual Operating Budget and provide direction to staff as appropriate. 2 Review of the Proposed Fiscal Years 2017-21 Capital Improvement Program RECOMMENDATION: 2.1 That the City Council review and discuss the proposed Fiscal Years 2017-21 Capital Improvement Program (CIP) and provide direction to staff as appropriate. By way of PowerPoint presentation (on file in the City Clerk's office), City Manager Aaron Adams, Finance Director Jennifer Hennessy, Assistant City Manager Greg Butler, Community Services Director Kevin Hawkins, Community Development Luke Watson and City Clerk Randi Johl provided an overview of the proposed Fiscal Year 2016-17 Annual Operating Budget and Fiscal Years 2017- 21 Capital Improvement Program. The City Council provided general direction to finalize the annual operating budget and capital improvement program and present the same for formal adoption at the June 14, 2016 regularly scheduled City Council meeting. Action Minutes 052616 1 ADJOURNMENT At 10:49 AM, the City Council Budget Workshop was formally adjourned to Tuesday, June 14, 2016, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. Michael S. Naggar, Mayor ATTEST: Randi Johl, City Clerk [SEAL] Action Minutes 052616 2 Item No . 3 Approvals �- City Attorney 11 Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jennifer Hennessy, Finance Director DATE: June 14, 2016 SUBJECT: Approve the List of Demands PREPARED BY: Pascale Brown, Accounting Manager Jada Shafe, Accounting Technician II RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A BACKGROUND: All claims and demands are reported and summarized for review and approval by the City Council on a routine basis at each City Council meeting. The attached claims represent the paid claims and demands since the last City Council meeting. FISCAL IMPACT: All claims and demands were paid from appropriated funds or authorized resources of the City and have been recorded in accordance with the City's policies and procedures. ATTACHMENTS: 1. Resolution 2. List of Demands RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the following claims and demands as set forth in Exhibit A, on file in the office of the City Clerk, has been reviewed by the City Manager's Office and that the same are hereby allowed in the amount of $3,953,786.21. Section 2. The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 14th day of June, 2016. Michael S. Naggar, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 16- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 14th day of June, 2016, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk CITY OF TEMECULA LIST OF DEMANDS 04/28/2016 TOTAL CHECK RUN: $ 357,507.16 05/05/2016 TOTAL CHECK RUN: 658,055.68 05/12/2016 TOTAL CHECK RUN: 706,050.33 05/19/2016 TOTAL CHECK RUN: 1,008,684.40 05/26/2016 TOTAL CHECK RUN: 376,343.50 05/05/2016 TOTAL PAYROLL RUN: 444,080.41 05/19/2016 TOTAL PAYROLL RUN: 403,064.73 TOTAL LIST OF DEMANDS FOR 06/14/2016 COUNCIL MEETING: $3,953,786.21 DISBURSEMENTS BY FUND: CHECKS: CITY OF TEMECULA LIST OF DEMANDS 001 GENERAL FUND $ 1,770,606.20 135 BUSINESS INCUBATOR RESOURCE 4,423.00 140 COMMUNITY DEV BLOCK GRANT 42,634.34 150 AB 2766 FUND 1,704.90 165 AFFORDABLE HOUSING 9,352.98 190 TEMECULA COMMUNITY SERVICES DISTRICT 427,954.62 192 TCSD SERVICE LEVEL B STREET LIGHTS 78,596.03 194 TCSD SERVICE LEVEL D REFUSE RECYCLING 14,548.72 196 TCSD SERVICE LEVEL"L"LAKE PARK MAINT. 26,989.76 197 TEMECULA LIBRARY FUND 20,328.76 210 CAPITAL IMPROVEMENT PROJECTS FUND 239,665.85 277 CFD-RORIPAUGH 19,146.40 300 INSURANCE FUND 8,423.26 305 WORKER'S COMPENSATION 10,000.00 320 INFORMATION TECHNOLOGY 140,019.71 325 TECHNOLOGY REPLACEMENT FUND 49,497.39 330 CENTRAL SERVICES 34,735.18 340 FACILITIES 71,212.38 375 INTERN FELLOWSHIP FUND 277.20 472 CFD 01-2 HARVESTON A&B DEBT SERVICE 1,608.07 473 CFD 03-1 CROWNE HILL DEBT SERVICE FUND 1,608.07 474 AD03-4 JOHN WARNER ROAD DEBT SERVICE 1,109.32 475 CFD03-3 WOLF CREEK DEBT SERVICE FUND 1,608.07 476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 1,608.07 477 CFD 03-02 RORIPAUGH DEBT SERVICE FUND 2,578.21 501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 2,718.00 502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 2,052.63 503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 2,521.50 504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 502.18 505 SERVICE LEVEL"C'ZONE 5 SIGNET SERIES 2,906.12 506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 1,536.50 507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 1,773.16 508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 7,042.44 509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 218.20 510 SERVICE LEVEL"C'ZONE 10 MARTINIQUE 691.81 511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 156.08 512 SERVICE LEVEL"C'ZONE 12 VINTAGE HILLS 4,702.57 513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP. 2,772.13 514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 1,142.48 515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 672.89 516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 1,402.59 517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 176.03 518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 7,051.30 519 SERVICE LEVEL"C'ZONE 19 CHANTEMAR 13,220.04 520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 11,440.10 521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 13,064.42 522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 301.74 523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 401.72 524 SERVICE LEVEL"C"ZONE 24 HARVESTON 8,033.21 525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 2,359.11 526 SERVICE LEVEL"C'ZONE 26 GALLERYTRADITION 120.42 527 SERVICE LEVEL"C"ZONE 27 AVONDALE 590.15 528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 29,738.37 529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT 165.32 700 CERBT CALIFORNIA EE RETIREE-GASB45 6,931.37 $3,106,641.07 CITY OF TEMECULA LIST OF DEMANDS 001 GENERAL FUND $ 509,639.11 135 BUSINESS INCUBATOR RESOURCE 3,466.01 165 AFFORDABLE HOUSING 5,145.58 190 TEMECULA COMMUNITY SERVICES DISTRICT 191,971.52 192 TCSD SERVICE LEVEL B STREET LIGHTS 498.02 194 TCSD SERVICE LEVEL D REFUSE RECYCLING 4,249.46 196 TCSD SERVICE LEVEL"L"LAKE PARK MAINT 371.39 197 TEMECULA LIBRARY FUND 11837.15 300 INSURANCE FUND 4,571.45 320 INFORMATION TECHNOLOGY 47,978.76 330 SUPPORT SERVICES 11,829.51 340 FACILITIES 19,658.90 375 INTERN FELLOWSHIP FUND 1,491.62 472 CFD 01-2 HARVESTON A&B DEBT SERVICE 124.33 473 CFD 03-1 CROWNE HILL DEBT SERVICE FUND 124.33 474 AD03-4 JOHN WARNER ROAD DEBT SERVICE 124.33 475 CFD03-3 WOLF CREEK DEBT SERVICE FUND 124.33 476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 124.33 477 CFD 03-02 RORIPAUGH DEBT SERVICE FUND 746.00 501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 147.26 502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 98.89 503 SERVICE LEVEL"C'ZONE 3 RANCHO HIGHLANDS 117.14 504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 21.13 505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 237.32 506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 43.20 507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 60.87 508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 403.53 509 SERVICE LEVEL"C'ZONE 9 RANCHO SOLANA 4.55 510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 18.75 511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 12.15 512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 269.07 513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP. 57.55 514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 33.34 515 SERVICE LEVEL"C'ZONE 15 BARCLAY ESTATES 28.81 516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 67.19 517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 5.65 518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 249.45 519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 133.15 520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 361.85 521 SERVICE LEVEL"C'ZONE 21 VAIL RANCH 611.77 522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 14.46 523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 16.06 524 SERVICE LEVEL"C"ZONE 24 HARVESTON 344.28 525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 110.71 526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 4.92 527 SERVICE LEVEL"C'ZONE 27 AVONDALE 16.06 528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 507.67 529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT 6.86 700 CERBT CALIFORNIA EE RETIREE-GASB45 39,065.37 847,145.14 TOTAL BY FUND: $3,9537786.21 apChkLst Final Check List Page: 1 04/28/2016 9:28:16AM CITY OF TEMECULA Bank: union UNION BANK Check# Date Vendor Description Amount Paid Check Total 2955 04/27/2016 000246 PERS(EMPLOYEES' PERS RETIREMENT PAYMENT 39,483.62 39,483.62 RETIREMENT) 2962 04/27/2016 000444 INSTATAX(EDD) UNEMPLOYMENT TAX1STQTR2016 52,395.26 52,395.26 176586 04/28/2016 016764 ABM BUILDING SERVICES,LLC MAR16-JUN16 HVAC PREV MAINT 10,138.00 SVCS:VAR LO HVAC PREV MAINT SRVCS:CIVIC CENTE 1,422.00 HVAC REPAIR:RON ROBERTS LIBRARY 739.60 12,299.60 176587 04/28/2016 001916 ALBERTA WEBB ASSOCIATES P/E 3/26 SPECIAL TAX ADMIN:FIN 17,575.00 17,575.00 176588 04/28/2016 009374 ALLEGRO MUSICAL VENTURES PIANO TUNING& 185.00 MAINTENANCE:LIBRARY PIANO TUNING&MAINTENANCE:THEAT 185.00 PIANO TUNING&MAINTENANCE:THEAT 182.50 552.50 176589 04/28/2016 008351 AMERICAN CANCER SOCIETY FY 15/16 COMM.SVCS FUNDING 1,000.00 1,000.00 AWARD 176590 04/28/2016 004240 AMERICAN FORENSIC NURSES PHLEBOTOMY SRVCS:TEMECULA 847.60 (AFN) POLICE PHLEBOTOMY SRVCS:TEMECULA POLIC 241.90 1,089.50 176591 04/28/2016 004623 AQUA SOURCE INC Pool test reagents:Aquatics 248.68 248.68 176592 04/28/2016 001445 ASSISTANCE LEAGUE OF CDBG 2015-16 Sub-recipient(non profit) 7,892.00 7,892.00 TEMECULA 176593 04/28/2016 014718 BELLAMY,KRISTAANN TCSD INSTRUCTOR EARNINGS 117.60 117.60 176594 04/28/2016 004262 BIO-TOX LABORATORIES DRUG/ALCOHOL ANALYSIS:POLICE 2,222.00 DRUG/ALCOHOL ANALYSIS:POLICE 1,283.90 DRUG/ALCOHOL ANALYSIS:POLICE 580.00 4,085.90 176595 04/28/2016 018185 BLUEBEAM SOFTWARE,INC plan mark up software:Building&Safety 1,340.00 1,340.00 176596 04/28/2016 018551 BMW MOTORCYCLES OF vehicle maint&repair:temecula police 461.83 MURRIETA vehicle maint&repair:temecula police 294.30 vehicle maint&repair:temecula police 247.18 1,003.31 176597 04/28/2016 004248 CALIF DEPT OF MAR 16 FINGERPRINTING SVCS: 4,970.00 4,970.00 JUSTICE-ACCTING HR/PD/ECO DE 176598 04/28/2016 001267 CALIF DEPT OF MOTOR VEH REGISTRATION:POLICEATV'S 52.00 VEHICLES VEH REGISTRATION:POLICEATV'S 52.00 104.00 Page:1 apChkLst Final Check List Page: 2 04/28/2016 9:28:16AM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176599 04/28/2016 018865 CALVER,KENDALL REFUND:CREDITONACCT:TCSD 75.00 75.00 176600 04/28/2016 009640 CERTIFION CORPORATION MAR 16 ONLINE DATABASE 150.00 150.00 SUBSCRIPTION 176601 04/28/2016 000137 CHEVRON AND TEXACO MAR 16 CITY VEHICLES FUEL:POLICE 1,806.03 1,806.03 176602 04/28/2016 002945 CONSOLIDATED ELECTRICAL ELECTRICAL SUPPLIES:PARKING 383.13 DIST. GARAGE ELECTRICAL SUPPLIES: PARKING GARA 151.20 534.33 176603 04/28/2016 014835 CORNERSTONE CHRISTIAN REFUND:SEC DEP:RM 200.00 200.00 RENTAL:HARVESTO N 176604 04/28/2016 013379 COSSOU,CELINE TCSD INSTRUCTOR EARNINGS 259.00 TCSD INSTRUCTOR EARNINGS 252.00 511.00 176605 04/28/2016 001264 COSTCO TEMECULA#491 misc supplies:2016 every 15 min 348.07 348.07 176606 04/28/2016 010650 CRAFTSMEN PLUMBING& FACILITY MAINTENANCE:STA84 235.88 235.88 HVAC INC 176607 04/28/2016 001393 DATA TICKET,INC. MAR 16 PARKING CITATION 1,397.49 1,397.49 PROCESSINGPOLIC 176608 04/28/2016 002990 DAVID TURCH&ASSOCIATES MAR 16 FED LEGISLATIVE 3,500.00 3,500.00 CONSULTING SVCS: 176609 04/28/2016 017721 DAVIS,TIMOTHY B TCSD INSTRUCTOR EARNINGS 2,450.00 2,450.00 176610 04/28/2016 008943 DEPT OF GENERAL SERVICES TMS-CONST OF SPORTS AREA 1,693.20 1,693.20 (DGS) LIGHTING 176611 04/28/2016 003945 DIAMOND ENVIRONMENTAL PORTABLE RESTROOMS:GREAT OAK 52.80 52.80 SRVCS HS 176612 04/28/2016 004192 DOWNS ENERGY FUEL& FUEL FOR CITY VEHICLES:PUBLIC 462.98 LUBRICANTS WORKS FUEL FOR CITY VEHICLES:POLICE DEPT 37.28 500.26 176613 04/28/2016 002390 EASTERN MUNICIPAL WATER MAR WATER METER:39569 248.39 DIST SERAPHINA RD MAR WATER METER:MURR HOT SPRINC 86.97 MAR WATER METER:39656 DIEGO DR 75.49 MAR WATER METER:MURR HOT SPRINC 22.27 433.12 176614 04/28/2016 015090 EVAPCO PRODUCTS,INC. APR 16 MAI NT SVCS FOR WATER 550.00 550.00 SYSTEM:CIVIC Paget apChkLst Final Check List Page: 3 04/28/2016 9:28:16AM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176615 04/28/2016 015330 FAIR HOUSING COUNCIL CDGB 2015-16 Subrecipient-fair 385.58 385.58 176616 04/28/2016 000165 FEDERAL EXPRESS INC 3/28-4/05 EXP MAIL 289.67 SVCS:I T/CC/CI P/TCSD 04/07/16 EXP MAIL SVCS:CC/NPDES 31.20 320.87 176617 04/28/2016 014865 FREIZE UHLER,KIMBERLY UNIFORMS FOR CODE PLANNING 547.32 547.32 DEPT 176618 04/28/2016 016436 FRICK,TRACY REIMB:SUPPLIES NEEDED FOR POOL 87.07 87.07 176619 04/28/2016 001937 GALLS,LLC OXYGEN TANKS:AQUATICS 654.57 EQUIP:POLICE VOLUNTEERS 15.10 EQUIP:POLICE VOLUNTEERS 12.41 EQUIP:POLICE VOLUNTEERS 11.33 EQUIP:POLICE VOLUNTEERS 8.64 EQUIP:POLICE VOLUNTEERS 7.98 710.03 176620 04/28/2016 016549 GARCIA,DALE PRESENTATION:VIRTUAL TOUR OF 200.00 200.00 OLD TOWN 4 176621 04/28/2016 017866 GARDEN STATE FIREWORKS, FIREWORKS SHOW:4TH OF JULY 17,500.00 17,500.00 INC EVENT 176622 04/28/2016 000177 GLENNIES OFFICE PRODUCTS MAR 16 MISC OFC SUPPLIES:VAR 1,745.65 1,745.65 INC FIRE STATI 176623 04/28/2016 003792 GRAINGER FULL BODY HARNESS:CIVIC CENTER 139.32 139.32 176624 04/28/2016 015451 GREATAMERICA FINANCIAL APR'16 LEASE COPIES:CITY 520.09 520.09 SVCS HALL/OFF-SITE 176625 04/28/2016 003342 HABITAT FOR HUMANITY P/E 10/17/15 CDBG SUBRECIPIENT 2,161.21 P/E 02/13/16 CDBG SUBRECIPIENT 1,928.21 P/E 10/29/15 CDBG SUBRECIPIENT 894.29 P/E 11/02/15 CDBG SUBRECIPIENT 716.95 5,700.66 176626 04/28/2016 018864 HARVICK,JENNIFER REFUND:SEC DEP:RM RENTAL:TCC 200.00 200.00 176627 04/28/2016 018869 HARWE,PER REFUND:SEC DEP:RM RENTAL:MPSC 200.00 200.00 176628 04/28/2016 018870 HERNANDEZ,ANGELA REFUND:SEC DEP:RM RENTAL:TCC 100.00 100.00 176629 04/28/2016 017544 IPROMOTEU.COM INC UNIFORMS:THEATER STAFF 954.46 954.46 Page3 apChkLst Final Check List Page: 4 04/28/2016 9:28:16AM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176630 04/28/2016 004803 MAPLOGIC CORPORATION Map layout manager software 625.00 625.00 renewal:GIS 176631 04/28/2016 018174 MARMADUKE,INC. K-9 VETERINERY CARE:RUDY 703.60 703.60 176632 04/28/2016 018675 MDG ASSOCIATES,INC. MAR 16 CDBG ADMIN SVCS: 8,595.00 8,595.00 PLANNING 176633 04/28/2016 015259 MERCURY DISPOSAL HOUSEHOLD BATTERY RECYCLING 272.08 272.08 SYSTEMS,INC. PROGRAM 176634 04/28/2016 013443 MIDWEST TAPE LLC MISC.BOOKS,AUDIO,DVDS.:LIBRARY 43.19 43.19 176635 04/28/2016 000973 MIRACLE RECREATION PLAY EQUIP PART:KENT 1,258.55 1,258.55 EQUIPMENT HINTERGARDT PARK 176636 04/28/2016 004040 MORAMARCO,ANTHONY J. TCSD INSTRUCTOR EARNINGS 63.00 63.00 176637 04/28/2016 004490 MUSCO SPORTS LIGHTING INC REMOTE LIGHTING CONTRL:PARKS& 4,675.00 4,675.00 COURTS 176638 04/28/2016 004508 NAGGAR,MICHAELS. REIMB:ANTI-VIRUS SOFTWARE 142.80 142.80 176639 04/28/2016 003964 OFFICE DEPOT BUSINESS SVS MISC OFFICE SUPPLIES:FINANCE 33.60 33.60 DIV 176640 04/28/2016 018867 PACHECO,VERONICA REFUND:SEC DEP:RM 200.00 200.00 RENTAL:HARVESTO N 176641 04/28/2016 014494 R&R CONTROLS,INC HVAC CONTROL SYSTEM REPAIR:TCC 378.00 378.00 SAFE 176642 04/28/2016 000262 RANCHO CALIF WATER APR VAR WATER METERS:TCSD SVC 8,124.71 DISTRICT LEV C APR VAR WATER METERS:PW YMCA 546.85 MAR VAR WATER METERS:41951 MORA 511.02 MAR LNDSCP WATER METER:CALLE ELE 37.36 9,219.94 176643 04/28/2016 002654 RANCHO FORD LINCOLN VEHICLE REPAIR:FIRE 476.18 476.18 MERCURY 176644 04/28/2016 013632 RELIANCE CHURCH REFUND:SEC DEP:RM RENTAL:CONF 50.00 50.00 CTR A/B 176645 04/28/2016 017896 RESEARCH FOR LIFE REFUND:SEC DEP:RM 200.00 200.00 RENTAL:HARVESTO N Page-.4 apChkLst Final Check List Page: 5 04/28/2016 9:28:16AM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176646 04/28/2016 010777 RIVERSIDE CO EXECUTIVE APR-JUN ANIMAL SHELTERING SRVCS 39,236.97 39,236.97 OFFICE 176647 04/28/2016 001365 RIVERSIDE,COUNTY OF 6/1/16-5/31/17 RENEW PERMIT:CIVIC 784.00 784.00 CENTER 176648 04/28/2016 014591 ROLDAN COMPANIES,INC. VIDEO TAPING SRVCS:EVERY 15 MIN 1,754.06 1,754.06 PGRM 176649 04/28/2016 012251 ROTH,DONALD J. TCSD INSTRUCTOR EARNINGS 441.00 TCSD INSTRUCTOR EARNINGS 378.00 819.00 176650 04/28/2016 005329 SAFE ALTERNATIVE FOR 2015-16 CDBG SUBRECIPIENT 7,892.00 7,892.00 EVERYONE 176651 04/28/2016 000278 SAN DIEGO UNION TRIBUNE MAR PUBLIC NTCADS:CITY 1,101.96 1,101.96 CLERK/PLANNING 176652 04/28/2016 018012 SAUNDERS,CATHY TCSD INSTRUCTOR EARNINGS 252.00 TCSD INSTRUCTOR EARNINGS 252.00 TCSD INSTRUCTOR EARNINGS 252.00 TCSD INSTRUCTOR EARNINGS 252.00 TCSD INSTRUCTOR EARNINGS 252.00 TCSD INSTRUCTOR EARNINGS 126.00 1,386.00 176653 04/28/2016 001919 SENIOR CITIZENS SERVICE CDBG SUB RECIPIENT:ASSISTANCE 7,892.00 7,892.00 CENTER PGRM 176654 04/28/2016 018866 SISTERS OF TEMECULA REFUND:SEC DEP:RM RENTAL:TCC 200.00 200.00 VALLEY 176655 04/28/2016 000645 SMART&FINAL INC MISC SUPPLIES:MPSC PGRMS 443.59 443.59 176656 04/28/2016 000537 SO CALIF EDISON MAR 2-00-397-5059:33340 CAMINO 8,652.60 PIEDRA MAR-APR 2-27-560-0625:32380 DEERHOI 2,435.26 MAR 2-26-887-0789:40233 VILLAGERD 1,727.70 MAR 2-28-171-2620:40820 WINCHESTER 815.57 MAR 2-31-693-9784:26036 YNEZ RD TC1 401.85 MAR 2-30-296-9522:46679 PRIMROSE AVI 339.82 MAR 2-29-974-7568:26953 YNEZ RD TC1 146.43 MAR 2-33-237-4818:30499 RANCHO CAL 111.19 MAR 2-30-099-3847:29721 RYECREST 25.48 14,655.90 176657 04/28/2016 001212 SO CALIF GAS COMPANY MAR 055-475-6169-5:32380 159.51 DEERHOLLOW WAY MAR 015-575-0195-2:32211 WOLF VLY RC 116.85 276.36 176658 04/28/2016 000519 SOUTH COUNTY PEST PEST CONTROL SRVCS:WOLF CREEK 49.00 49.00 CONTROL INC PARK Pages apChkLst Final Check List Page: 6 04/28/2016 9:28:16AM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176659 04/28/2016 018860 SOUTHLAND MEDICAL SUPPLY FILL EMERG.OXYGEN TANKS: 150.00 150.00 INC AQUATICS 176660 04/28/2016 013387 SWEEPING UNLIMITED INC APR SWEEPING SVCS:PARKING 500.00 500.00 STRUCTURE 176661 04/28/2016 008804 SYMPROINC INVESTMENTINTEREST 5,450.00 5,450.00 SOFTWARE:FI NANCE 176662 04/28/2016 010924 T&D COMMUNICATIONS,INC. GENERAL CABLING SERVICES:CIVIC 3,908.39 3,908.39 CENTER 176663 04/28/2016 013357 TEAM EVANGELICAL 2015-16 CDBG SUBRECIPIENT 3,442.83 ASSISTANCE 2015-16 CDBG SUBRECIPIENT 2,761.70 6,204.53 176664 04/28/2016 004209 TEMECULA SUNRISE ROTARY APR-JUN BUS BENCH PLACEMENT& 2,512.50 2,512.50 FOUND. MAI NT:PW 176665 04/28/2016 003941 TEMECULA WINNELSON PLUMBING SUPPLIES:VARIOUS 1,096.61 COMPANY PARKS MISC PLUMBING SUPPLIES:CRC 32.09 PLUMBING SUPPLIES:VARIOUS PARKS 11.61 1,140.31 176666 04/28/2016 010276 TIME WARNER CABLE APR HIGH SPEED INTERNET:32211 120.30 120.30 WOLF VLY 176667 04/28/2016 000668 TIMMY D PRODUCTIONS INC DEPOSIT PMT:JULY 4,2016 EVENT 10,000.00 ANNOUNCING SRVCS:SSGT CARDIN 4/1 1,800.00 11,800.00 176668 04/28/2016 017565 TRAFFIC MANAGEMENT INC. MISC SAFETY SUPPLIES:PW STREET 2,830.68 2,830.68 MAINT 176669 04/28/2016 017885 TRANSAMERICAN MAILING& POSTAGE&MAILING:TCSD RATES& 11,726.09 11,726.09 CHRGS 176670 04/28/2016 017873 TROUT,GAYLE REFUND:SEC DEP:RM RENTAL:TCC 200.00 200.00 176671 04/28/2016 017579 U.S.HEALTHWORKS MEDICAL MEDICAL SCREENINGS:HR 100.00 100.00 176672 04/28/2016 002110 UNITED RENTALS NORTH MAINT SUPPLIES:PW STREET MAINT 265.10 AMERICA MISC EQUIP RENTALS:PW STREET MAIN 71.28 336.38 176673 04/28/2016 003730 WEST COAST ARBORISTS INC 3/16-31 TREE TRIMS/REMOVALS:WOLF 12,489.00 CRK SLO 3/16-31 TREE TRIM,PLNTG&REMVLS:C 3,450.00 3/16-31 TREE TRIMS/REMOVALS:CRC/RII 1,642.00 3/16-31 TREE TRIMMING/REMOVAL:VAR 1,102.00 3/16-31 EMERG TREE MAINT SRVCS:VAF 138.00 18,821.00 Pages apChkLst Final Check List Page: 7 04/28/2016 9:28:16AM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176674 04/28/2016 013286 WEST SAFETY SERVICES,INC. APR ENTERPRISE 911 SERVICE:IT 255.00 255.00 176675 04/28/2016 018868 WINE TOWN ROLLERS REF UND:FEES:HOCKEY TOURN.:CRC 120.00 120.00 Grand total for UNION BANK: 357,507.16 Page:7 apChkLst Final Check List Page: 8 04/28/2016 9:28:16AM CITY OF TEMECULA 92 checks in this report. Grand Total All Checks: 357,507.16 Page.8 apChkLst Final Check List Page: 1 05/05/2016 12:38:14PM CITY OF TEMECULA Bank: union UNION BANK Check# Date Vendor Description Amount Paid Check Total 2963 05/05/2016 010349 CALIF DEPT OF CHILD SUPPORT PAYMENT 1,128.45 1,128.45 SUPPORT 2964 05/05/2016 017429 COBRAADVANTAGE INC. FSA REIMBURSEMENT PAYMENT 5,461.00 5,461.00 2965 05/05/2016 000194 1 C M A RETIREMENT-PLAN I C M A RETIREMENT TRUST 457 9,481.43 9,481.43 303355 PAYMENT 2966 05/05/2016 000444 INSTATAX(EDD) STATE DISABILITY INS PAYMENT 23,221.47 23,221.47 2967 05/05/2016 000283 1NSTATAX(IRS) FEDERAL INCOME TAXES PAYMENT 83,978.24 83,978.24 2968 05/05/2016 001065 NATIONWIDE RETIREMENT NATIONWIDE RETIREMENT PAYMENT 11,983.85 11,983.85 SOLUTION 2969 05/05/2016 000389 NATIONWIDE RETIREMENT OBRA-PROJECT RETIREMENT 2,069.10 2,069.10 SOLUTION PAYMENT 2971 05/05/2016 000245 PERS-HEALTH INSUR PERS HEALTH INSURANCE PAYMENT 0.00 PREMIUM PERS HEALTH INSURANCE PAYMENT 102,715.44 PERS HEALTH INSURANCE PAYMENT 1,309.74 104,025.18 176676 05/05/2016 004594 2 HOT UNIFORMS INC ACTIVEWEAR&UNIFORMS:MEDICS 1,161.00 1,161.00 176677 05/05/2016 004973 ABACHERLI,LINDI TCSD INSTRUCTOR EARNINGS 525.00 525.00 176678 05/05/2016 016764 ABM BUILDING SERVICES,LLC HVAC REPAIR:PBSP SNACK BAR 461.80 461.80 176679 05/05/2016 001517 AETNA BEHAVIORAL HEALTH, MAY 16 EMPLOYEE ASSISTANCE 633.60 633.60 LLC PRGM 176680 05/05/2016 010904 AFECO INC EXTRACTOR SUPPLIES:STA 73 747.24 747.24 176681 05/05/2016 016450 AIR EXCHANGE,INC. PLYMOVENT REPAIR:STA 73 551.32 551.32 176682 05/05/2016 003951 ALL AMERICAN ASPHALT ASPHALT SUPPLIES:PW STREETS 517.41 517.41 DIVISION 176683 05/05/2016 006915 ALLIE'S PARTY EQUIPMENT RENTAL ITEMS:MOTHER'S DAY TEA 444.31 444.31 EVENT Page:1 apChkLst Final Check List Page: 2 05/05/2016 12:38:14PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176684 05/05/2016 000936 AMERICAN RED CROSS CERTIFICATION CARDS:AQUATICS 3,450.00 3,450.00 176685 05/05/2016 002187 ANIMAL FRIENDS OF THE FEB 16ANIMAL CONTROLSRVC:CITY 10,000.00 10,000.00 VALLEYS OF TEMEC 176686 05/05/2016 013950 AQUA CHILLOF SAN DIEGO MAY 16 DRINKING WATER SRVCS:INFO 28.35 TECH APR 16 DRINKING WATER SYSTEMS:CIV 184.14 APR 16 DRINKING WATER SYSTEMS:MP, 34.83 APR 16 DRINKING WATER SYSTEM SRV( 28.35 APR 16 DRINKING WATER SYSTEMS:JRA 28.35 304.02 176687 05/05/2016 018903 ARAUJO,KHAMPASONG REFUND:SEC DEP:RM 200.00 200.00 RENTAL:HARVESTO N 176688 05/05/2016 017149 B G P RECREATION,INC. TCSD INSTRUCTOR EARNINGS 423.91 TCSD INSTRUCTOR EARNINGS 448.99 872.90 176689 05/05/2016 018822 BAKER ELECTRIC INC. REFUND:PERMIT&INSPECT 113.76 113.76 FEES316-0338 176690 05/05/2016 006254 BALLET FOLKLORICO TCSD INSTRUCTOR EARNINGS 262.50 TCSD INSTRUCTOR EARNINGS 332.50 595.00 176691 05/05/2016 015592 BAMM PROMOTIONAL JACKETS:HISTORY MUSEUM 2,476.44 2,476.44 PRODUCTS,INC 176692 05/05/2016 018101 BARN STAGE COMPANY INC, STTLMNT:GENERATION NEXT 04/24/16 931.00 931.00 THE 176693 05/05/2016 014284 BLAKELY'S TRUCK SERVICE MISC FLEET&EQUIP SVCS:STREET 310.97 MAI NT MISC FLEET&EQUIP SVCS:STREET MAI 96.00 MISC FLEET&EQUIP SVCS:STREET MAI 96.00 MISC FLEET&EQUIP SVCS:STREET MAI 96.00 MISC FLEET&EQUIP SVCS:STREET MAI 80.00 678.97 176694 05/05/2016 012583 BLANCAY PRICE JAN 16 LDSCP PLAN CHECK&REVIEW 8,300.00 8,300.00 :PLANNI 176695 05/05/2016 018901 BUCHANAN,LAVETTA REFUND:SEC DEP:RM RENTAL:CRC 200.00 200.00 176696 05/05/2016 003138 CAL MAT ASPHALT SUPPLIES:PW ST MAI NT 340.74 340.74 176697 05/05/2016 016688 CALIFORNIA WATERSHED ENG JAN-MAR 16 DSGN SRVCS:FLOOD 20,901.45 20,901.45 CORP CNTRLCHAN 176698 05/05/2016 018828 CASC ENGINEERING AND Construction engineering srvcs:pw cip 5,700.00 5,700.00 Paget apChkLst Final Check List Page: 3 05/05/2016 12:38:14PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176699 05/05/2016 004462 CDW,LLC MONITORS:TEM PUB LIBRARY 3,654.55 WORKSTATION:TCSD 289.80 WORKSTATION:TCSD 1,735.40 5,679.75 176700 05/05/2016 018018 CHILDRESS,DEBBORA TCSD INSTRUCTOR EARNINGS 201.60 TCSD INSTRUCTOR EARNINGS 100.80 302.40 176701 05/05/2016 003997 COAST RECREATION INC REPLCMNT SLIDE:SERENA HILLS 1,934.24 1,934.24 PARK 176702 05/05/2016 017429 COBRAADVANTAGE INC. APR 16 FLEX PROCESSING FEES 153.00 153.00 176703 05/05/2016 004405 COMMUNITY HEALTH EMPLOYEE CHARITY DONATIONS 24.00 24.00 CHARITIES,C/O WELLS FARGO PAYMENT BANK 176704 05/05/2016 002945 CONSOLIDATED ELECTRICAL ELECTRICAL SUPPLIES:VAR 609.12 DIST. FACILITIES MISC ELECTRICAL SUPPLIES:HISTORY 210.60 ELECTRICAL SUPPLIES:VAR FACILITIES 772.20 ELECTRICAL SUPPLIES:HISTORY MUSE 19.09 1,611.01 176705 05/05/2016 013379 COSSOU,CELINE TCSD INSTRUCTOR EARNINGS 315.00 315.00 176706 05/05/2016 004329 COSTCO TEMECULA#491 MISC.SUPPLIES:HIGH HOPES PGRM 34.47 34.47 176707 05/05/2016 018491 CRONBERG PHOTOGRAPHY TCSD INSTRUCTOR EARNINGS 280.00 280.00 176708 05/05/2016 018872 CYBORG ZOMBIES FY 15-16 COMM SVC FUNDING 1,000.00 1,000.00 176709 05/05/2016 014580 DANCE THEATRE COLLECTIVE SETTLEMENT:DANCEXCHANGE 77.00 77.00 04/19/16 176710 05/05/2016 012600 DAVID EVANS&ASSOCIATES 2/28-3/26 DESIGN SRVCS:LIBRARY 2,524.01 2,524.01 INC PRKNG 176711 05/05/2016 003945 DIAMOND ENVIRONMENTAL PORTABLE RESTROOMS:LA SERENA 52.80 SRVCS WAY PORTABLE RESTROOMS:LONG CANYON 52.80 PORTABLE RESTROOMS:RIVERTON PAF 52.80 PORTABLE RESTROOMS:VAIL RANCH P 52.80 211.20 Page3 apChkLst Final Check List Page: 4 05/05/2016 12:38:14PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176712 05/05/2016 004192 DOWNS ENERGY FUEL& FUEL FOR CITY VEHICLES:PUBLIC 735.60 LUBRICANTS WORKS FUEL FOR CITY VEHICLES:PUBLIC WOF 681.46 FUEL FOR CITY VEHICLES:PW-TRAFFIC 234.50 FUEL FOR CITY VEHICLES:PUBLIC WOF 60.91 FUEL FOR CITY VEHICLES:PUBLIC WOF 77.60 FUEL FOR CITY VEHICLES:PARKS MAIN 603.93 FUEL FOR CITY VEHICLES:CODE ENF 113.99 FUEL FOR CITY VEHICLES:TCSD 22.83 FUEL FOR CITY VEHICLES:TCSD 511.41 3,042.23 176713 05/05/2016 004799 ECS IMAGING INC LASERFICHE ANNUAL SOFTWARE 16,548.95 16,548.95 RENEWAL 176714 05/05/2016 002528 EAGLE GRAPHIC CREATIONS business recognition plaques:eco dev 133.92 133.92 INC 176715 05/05/2016 004068 ECALDRE MANALILI-DE VILLA, TCSD INSTRUCTOR EARNINGS 122.50 AILEEN TCSD INSTRUCTOR EARNINGS 175.00 TCSD INSTRUCTOR EARNINGS 105.00 TCSD INSTRUCTOR EARNINGS 177.19 TCSD INSTRUCTOR EARNINGS 175.00 TCSD INSTRUCTOR EARNINGS 175.00 TCSD INSTRUCTOR EARNINGS 227.50 TCSD INSTRUCTOR EARNINGS 105.00 TCSD INSTRUCTOR EARNINGS 175.00 TCSD INSTRUCTOR EARNINGS 262.50 TCSD INSTRUCTOR EARNINGS 175.00 TCSD INSTRUCTOR EARNINGS 262.50 2,137.19 176716 05/05/2016 013367 ELECTRO INDUSTRIAL SUPPLY MISC SMALL TOOLS&EQUIP:PW 346.03 346.03 TRAFFIC 176717 05/05/2016 011202 EMH SPORTS USA,INC TCSD INSTRUCTOR EARNINGS 402.50 TCSD INSTRUCTOR EARNINGS 611.80 TCSD INSTRUCTOR EARNINGS 490.00 1,504.30 176718 05/05/2016 003171 EMPIRE ECONOMICS INC CONSULTING SRVCS:FINANCE DEPT 17,000.00 17,000.00 176719 05/05/2016 013430 ENERSPECT MEDICAL AED/CPR SUPPLIES:MEDICS 3,973.93 3,973.93 SOLUTIONS 176720 05/05/2016 000164 ESGIL CORPORATION FEB 16 BLDG PLAN REVIEW 15,613.70 SRVCS:B&S DEPT JAN 16 BLDG PLAN REVIEW SRVCS:B&S 18,085.50 33,699.20 176721 05/05/2016 001056 EXCEL LANDSCAPE,INC. park Idscp imprvmnts:hintergardt park 10,790.00 10,790.00 Page:4 apChkLst Final Check List Page: 5 05/05/2016 12:38:14PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176722 05/05/2016 017432 EYEMED VISION CARE VISION PLAN PAYMENT 860.49 860.49 176723 05/05/2016 017736 FEAST CALIFORNIA CAFE,LLC RFSHMNTS:MOTHER'S DAY TEA 590.00 590.00 EVENT 176724 05/05/2016 000165 FEDERAL EXPRESS INC 4/7-4/19 EXP MAIL SVCS:FIRE&TCSD 52.01 52.01 176725 05/05/2016 003747 FINEARTS NETWORK STTLMNT:"A SONG CYCLE" 1,960.12 1,960.12 4/22-5/1/2016 176726 05/05/2016 002982 FRANCHISE TAX BOARD SUPPORT PAYMENT 350.00 350.00 176727 05/05/2016 002982 FRANCHISE TAX BOARD SUPPORT PAYMENT 45.00 45.00 176728 05/05/2016 018858 FRONTIER CALIFORNIA,INC. APR INTERNET SVCS:TCC 129.99 APR INTERNET SVCS:CITY HALL 289.99 APR GENERAL USAGE:41000 MAIN ST 4,621.61 APR INTERNET SVCS:SENIOR CENTER 144.99 5,186.58 176729 05/05/2016 009097 FULL COMPASS SYSTEMS SOUND/LIGHTING&MISC SUPPLIES: 139.96 139.96 THEATER 176730 05/05/2016 016184 FUN EXPRESS,LLC MISC SUPPLIES:HIGH HOPES PGRM 140.66 140.66 176731 05/05/2016 010326 G E MOBILE WATER,INC APPARATUS MAINT SUPPLIES:STA 63.72 63.72 84/73 176732 05/05/2016 013076 GAUDET,YVONNE M. TCSD INSTRUCTOR EARNINGS 604.80 604.80 176733 05/05/2016 005405 GILLILAND,ROBIN REIMB:RFRSHMNTS FOR SISTER CITY 288.24 288.24 176734 05/05/2016 000177 GLENNIES OFFICE PRODUCTS MAR 16 MISC OFC 193.60 193.60 INC SUPPLIES:PLAN NI NG/CODE E 176735 05/05/2016 009608 GOLDEN VALLEY MUSIC SETTLEMENT:CLASSICS...MERCAPR 421.40 421.40 SOCIETY 2016 176736 05/05/2016 003792 GRAINGER MISC MAINTSUPPLIES:PW STREET 1,167.56 MAINT MISC MAINT SUPPLIES:PW STREET MAII 610.02 1,777.58 176737 05/05/2016 015451 GREATAMERICA FINANCIAL APR 16 LEASE FOR 6 788.42 SVCS COPIERS:LIBRARY APR 16 LEASE COPIERS:CITY HALL/OFF 289.44 APR 16 LEASE COPIERS:CITY HALL/TVE 1,341.71 2,419.57 Pages apChkLst Final Check List Page: 6 05/05/2016 12:38:14PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176738 05/05/2016 006250 HAZ MAT TRANS INC HAZMAT DISPOSAL&STORAGE 1,562.16 1,562.16 SVC:STREETS 176739 05/05/2016 002109 HD SUPPLY CONSTR.SUPPLY VARI MAINT SUPPLIES:STREET MAINT 614.60 614.60 LTD 176740 05/05/2016 000520 HDL COREN&CONE INC APR-JUN 16 CONSULTING 5,250.00 5,250.00 SRVCS:PROPERTY TAX 176741 05/05/2016 010210 HOME DEPOT SUPPLY INC, MISC MAINT.SUPPLIES CHILDREN'S 201.91 201.91 THE MUSEUM 176742 05/05/2016 018602 HORIZON SOLAR REFUND:PERMIT FEES:B15-3503 113.76 113.76 176743 05/05/2016 017226 IMSA CERTIFICATION MEMBERSHIP:BEARDSHEAR,JEFF 40.00 40.00 176744 05/05/2016 018783 INKHEAD,INC. Family First picture frames for 2016 3,354.60 3,354.60 176745 05/05/2016 006914 INNOVATIVE DOCUMENT MAR 16 COPIER MAINT REPAIR 6,926.29 SOLUTIONS USAGE:CITYWID MAR 16 COPIER MAINT REPAIR USAGE:( 947.57 7,873.86 176746 05/05/2016 012883 JACOB'S HOUSE INC EMPLOYEE CHARITY DONATIONS 40.00 40.00 PAYMENT 176747 05/05/2016 000820 K R W&ASSOCIATES ENG PLAN CHECK SRVCS:PW LAND 1,650.00 1,650.00 DEV 176748 05/05/2016 001091 KEYSER MARSTON JAN 16 CONSULTING 777.33 777.33 ASSOCIATES INC SRVCS:PLANNING 176749 05/05/2016 018902 KIWANIS CLUB OF TEMECULA REFUND:SEC DEP:KITCHEN 200.00 200.00 RENTAL:CRC 176750 05/05/2016 004062 KUSTOM SIGNALS INC TRAFFIC EQUIPMENT MAINTENANCE: 158.20 158.20 PW 176751 05/05/2016 009923 L SAASSOCIATES INC P/E 4/3/16 CONSULTING 3,508.90 3,508.90 SRVCS:RORIPAUGH 176752 05/05/2016 018500 LABOR READY SOUTHWEST, 04/09-04/15 TEMP HELP: 822.00 INC STREET&PARK MAINT 04/02-04/08 TEMP HELP:STREET&PARK 822.00 1,644.00 176753 05/05/2016 003726 LIFE ASSIST INC EMERGENCY MEDICAL EQUIP: 2,582.91 2,582.91 MEDICS Pages apChkLst Final Check List Page: 7 05/05/2016 12:38:14PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176754 05/05/2016 004230 LINCOLN EQUIPMENT INC MISC.SUPPLIES FOR 3 121.97 121.97 POOLS:AQUATICS 176755 05/05/2016 013982 MCI COMM SERVICE APR XXX-0346 GENERAL USAGE 28.97 APR XXX-0714 GEN USAGE:PD MALLAD 35.27 64.24 176756 05/05/2016 008610 MCR STAMPS PERFORMANCES:HIGH HOPES 25.00 25.00 PROGRAM 176757 05/05/2016 003782 MAIN STREET SIGNS misc sign supplies:pw street maint div 147.49 147.49 176758 05/05/2016 004141 MAINTEX INC CUSTODIAL SUPPLIES:CIVIC CENTER 99.27 MISC CUSTODIAL SUPPLIES:VAR PARK! 649.03 748.30 176759 05/05/2016 017427 MATCHETT,VIVIAN TCSD INSTRUCTOR EARNINGS 364.00 TCSD INSTRUCTOR EARNINGS 218.40 582.40 176760 05/05/2016 018314 MICHAEL BAKER INT'L INC. P/E 1/31/16 EIR:TEMECULA GATEWAY 5,936.25 PROJ P/E 2/28/16 EIR:TEMECULA GATEWAY PF 16,540.00 P/E 4/3/16 EIR:TEMECULA GATEWAY PR( 3,168.85 MAR 16 CEQA INITIAL STUDY:ART GAITA 16,159.22 MAR 16 ENG SRVCS:115/79S INTERCHG 4,153.66 45,957.98 176761 05/05/2016 013443 MIDWESTTAPE LLC MISC.BOOKS,AUDIO,DVDS.:LIBRARY 43.19 43.19 176762 05/05/2016 013827 MIKO MOUNTAINLION,INC. erosion control repairs:butterfield 9,804.50 9,804.50 176763 05/05/2016 012962 MILLER,MISTY TCSD INSTRUCTOR EARNINGS 252.00 TCSD INSTRUCTOR EARNINGS 420.00 672.00 176764 05/05/2016 004043 MISSION ELECTRIC SUPPLY, MISC ELECTRICAL SUPPLIES:VAR 132.52 INC PARKS MISC ELECTRICAL SUPPLIES:VAR PARK 162.97 misc electrical supplies:var facilities 126.82 422.31 176765 05/05/2016 004040 MORAMARCO,ANTHONY J. TCSD INSTRUCTOR EARNINGS 409.50 TCSD INSTRUCTOR EARNINGS 539.00 TCSD INSTRUCTOR EARNINGS 42.00 TCSD INSTRUCTOR EARNINGS 31.50 1,022.00 176766 05/05/2016 004490 MUSCO SPORTS LIGHTING INC LIGHTING CONTROL RADIO:TEM 927.39 927.39 MIDDLE SCHOOL 176767 05/05/2016 001986 MUZAK LLC MAY DISH NETWORK 140.85 PROGRAMING:FOC MAY DISH NETWORK PROGRAMING:MP! 62.01 202.86 176768 05/05/2016 002925 NAPAAUTO PARTS MISC PARTS&SUPPLIES:PW STREET 12.83 12.83 MAI NT Page:7 apChkLst Final Check List Page: 8 05/05/2016 12:38:14PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176769 05/05/2016 018402 NEWSMINDED,INC 2/28-3/25/16 NEWSPAPER 125.00 DELIVERY:MPSC 3/27-4/23/16 NEWSPAPER DELIVERY:MP: 125.00 250.00 176770 05/05/2016 014391 NICHOLS,KELLIE D. TCSD INSTRUCTOR EARNINGS 336.00 TCSD INSTRUCTOR EARNINGS 304.50 TCSD INSTRUCTOR EARNINGS 277.20 TCSD INSTRUCTOR EARNINGS 378.00 TCSD INSTRUCTOR EARNINGS 378.00 TCSD INSTRUCTOR EARNINGS 453.60 TCSD INSTRUCTOR EARNINGS 100.80 TCSD INSTRUCTOR EARNINGS 453.60 2,681.70 176771 05/05/2016 003964 OFFICE DEPOT BUSINESS SVS MISC OFFICE SUPPLIES:HR 122.20 122.20 DIV 176772 05/05/2016 002105 OLD TOWN TIRE&SERVICE CITY VEHICLE MAINT SVCS:PARKS 50.39 MAINT CITY VEHICLE MAI NT SVCS:PARKS MAIN 1,140.61 CITY VEHICLE MAI NIT SVCS:PARKS MAIN 98.64 1,289.64 176773 05/05/2016 002105 OLD TOWN TIRE&SERVICE CITY VEHICLE MAINT SVCS:TCSD 1,049.32 1,049.32 176774 05/05/2016 006134 OLDHAM,STEPHEN J. REIMB:PC 832 COURSE 04/11-04/15/16 275.40 275.40 176775 05/05/2016 017888 PACIFIC HYDROBLASTING INC exterior painting srvcs:history museum 9,827.00 9,827.00 176776 05/05/2016 000249 PETTY CASH PETTY CASH REIMBURSEMENT 682.15 682.15 176777 05/05/2016 006653 PLAYPOWER LT FARMINGTON PLAY EQUIP PARTS:TEMEKU HILLS 514.64 514.64 INC PARK 176778 05/05/2016 010338 POOL&ELECTRICAL POOL SUPPLIES&CHEMICALS:VAR 462.06 PRODUCTS INC SITES POOL SUPPLIES&CHEMICALS:VAR SIT 87.89 CHEMICALS&EQUIP:CITY POOLS 1,978.00 POOL SUPPLIES&CHEMICALS:CITY PC 313.63 2,841.58 176779 05/05/2016 005820 PRE-PAID LEGAL SERVICES PREPAID LEGAL SERVICES PAYMENT 384.70 384.70 INC 176780 05/05/2016 017431 PRINCIPAL LIFE INSURANCE DENTAL INSURANCE PAYMENT 8,076.32 8,076.32 CO 176781 05/05/2016 014957 PRN PRODUCTIONS COMEDY @ THE MERC 4/23 162.40 162.40 176782 05/05/2016 015580 R TURNER ASSOCIATES,LLC CUSTODIAL SUPPLIES:VAR 900.72 900.72 LOCATIONS Page.B apChkLst Final Check List Page: 9 05/05/2016 12:38:14PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176783 05/05/2016 018904 RAMOS,KARINA REFUND:SEC DEP:RM RENTAL:TCC 200.00 200.00 176784 05/05/2016 000262 RANCHO CALIF WATER APR VAR WATER METERS:FIRE STNS 291.28 DISTRICT APR VAR WATER METERS:TCSD SVC LE 9,786.10 APR WATER METER:30875 RANCHO VIS' 498.86 APR VAR WATER METERS:PW VARIOUS 2,053.01 12,629.25 176785 05/05/2016 003591 RENES COMMERCIAL WEED ABATEMENT:CITY MAI NT 9,250.00 9,250.00 MANAGEMENT CHANNELS 176786 05/05/2016 000418 RIVERSIDE CO CLERK& NTC OF EXEMPTION FILING FEE:TPFA 50.00 50.00 RECORDER 16-02 176787 05/05/2016 004822 RIVERSIDE TRANSITAGENCY MAR'16TRANSIT 1,704.90 1,704.90 AGRMNT:HARVESTON SHUTTLE 176788 05/05/2016 015214 ROBIN'S NEST DESSERTS REFRESHMENTS:MOTHERS DAY TEA 697.50 697.50 5/7 176789 05/05/2016 017549 ROSEN&ROSEN INDUSTRIES, SAFETY CLOTHING&EQUIP:PW 2,098.57 2,098.57 INC. STREET MAI NT 176790 05/05/2016 012251 ROTH,DONALD J. TCSD INSTRUCTOR EARNINGS 126.00 126.00 176791 05/05/2016 002226 RUSSO,MARYANNE TCSD INSTRUCTOR EARNINGS 504.00 504.00 176792 05/05/2016 009196 SACRAMENTO THEATRICAL THEATRICAL LIGHTING:THEATER 158.02 158.02 LIGHTING 176793 05/05/2016 017699 SARNOWSKI,SHAWNA,M PHOTOGRAPHY:CITYWIDE 1,650.00 1,650.00 PRESTON EVENTS/CEREMONIES 176794 05/05/2016 017113 SCHOLASTIC LIBRARY CHILDREN'S BOOKS:LIBRARY 656.17 656.17 PUBLISHING, 176795 05/05/2016 018885 SCHROEDER,DAVID RELEASE CLAIMS AGRMNT PAYMENT 646.00 646.00 176796 05/05/2016 013376 SECURITY SIGNAL DEVICES CONTROL SYS ACCESS:THEATER 139.00 139.00 INC 4/12/16 176797 05/05/2016 008529 SHERIFF'S CIVIL DIV- SUPPORT PAYMENT 100.00 100.00 CENTRAL 176798 05/05/2016 009213 SHERRY BERRY MUSIC JAZZ @ THE MERC 4/28 623.00 JAZZ @ THE MERC 4/21 647.00 1,270.00 Page9 apChkLst Final Check List Page: 10 05/05/2016 12:38:14PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176799 05/05/2016 013695 SHRED-IT US JV,LLC 4/19 DOC SHRED SRVCS:LIBRARY 16.54 4/19 DOC SHRED SRVCS:CRC 17.61 34.15 176800 05/05/2016 009746 SIGNS BY TOMORROW BANNERS FOR CITYWIDE CLEAN-UP 459.00 459.00 176801 05/05/2016 000645 SMART&FINAL INC MISC SUPPLIES:F/D DATE NIGHT 110.11 110.11 176802 05/05/2016 015235 SMOKE GUARD CALIFORNIA, FIRE CURTAINS INSP&MAI NT 1,500.00 1,500.00 INC. SVCS:CIVIC CT 176803 05/05/2016 000537 SO CALIF EDISON APR 2-34-624-4452:32131 S LOOP RD 290.75 LOT APR 2-21-981-4720:30153 TEM PKWY TPI 23.97 MAR 2-28-331-4847:32805 PAUBA RD LS3 104.25 APR 2-33-357-5785:44747 REDHAWK PKC 33.75 APR 2-35-164-3770:43487 BUTTERFIELD 27.41 APR 2-35-164-3663:42335 MEADOWS PKC 25.73 APR 2-35-164-3515:32932 LEENA WAY 25.99 APR 2-35-164-3242:44270 MEADOWS PKC 26.76 APR 2-28-904-7706:32329 OVERLAND TR 150.46 709.07 176804 05/05/2016 001212 SO CALIF GAS COMPANY APR 095-167-7907-2:30650 PAUBA RD 262.31 APR 125-244-2108-3:30600 PAUBA RD 206.62 468.93 176805 05/05/2016 002503 SOUTH COAST AIR QUALITY FY 15/16AQMD FEE:TVE2 122.53 FY 15/16AQMD FEE:FIRE STN 84 122.53 FY 15/16AQMD FEE:CRC 122.53 367.59 176806 05/05/2016 000519 SOUTH COUNTY PEST PEST CONTROL SRVCS:PBSP 70.00 CONTROL INC PEST CONTROL SRVCS:SKATE PARK 94.00 pest control srvcs:city right-of-ways 94.00 258.00 176810 05/05/2016 007762 STANDARD INSURANCE BASIC LIFE INSURANCE PAYMENT 7,824.27 7,824.27 COMPANY 176811 05/05/2016 012723 STANDARD INSURANCE VOLUNTARY SUPP LIFE INSURANCE 890.10 890.10 COMPANY PAYMENT Page:10 apChkLst Final Check List Page: 11 05/05/2016 12:38:14PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176812 05/05/2016 008337 STAPLES BUSINESS MISC OFFICE SUPPLIES:THEATER 42.65 ADVANTAGE MISC OFFICE SUPPLIES:LIBRARY 141.59 MISC OFFICE SUPPLIES:LIBRARY 221.59 Misc office supplies:Children's Museum 12.41 Misc office supplies:Children's Museum 15.03 MISC OFFICE SUPPLIES:PW LAND DEV 12.09 MISC OFFICE SUPPLIES:CITY MANAGER 85.74 MISC OFFICE SUPPLIES:CITY MANAGER 47.22 Misc office supplies:Children's Museum 13.49 Misc office supplies:Children's Museum 47.12 MISC OFFICE SUPPLIES:HISTORY MUSE 105.82 MISC OFFICE SUPPLIES:HUMAN SRVCS 41.50 MISC OFFICE SUPPLIES:CITY MANAGER 236.64 MISC OFFICE SUPPLIES:CITY MANAGER 13.81 MISC OFFICE SUPPLIES:CITY MANAGER 34.55 MISC OFFICE SUPPLIES:PW LAND DEV 26.81 MISC OFFICE SUPPLIES:LIBRARY 4.45 1,102.51 176813 05/05/2016 008023 STATER BROTHERS MARKETS REFRESHMENTS:ART EXHIBITIONS 5/6 355.94 355.94 176814 05/05/2016 016262 STEVE ADAMIAK GOLF TCSD INSTRUCTOR EARNINGS 420.00 INSTRUCTION TCSD INSTRUCTOR EARNINGS 224.00 TCSD INSTRUCTOR EARNINGS 420.00 TCSD INSTRUCTOR EARNINGS 175.00 TCSD INSTRUCTOR EARNINGS 392.00 TCSD INSTRUCTOR EARNINGS 420.00 2,051.00 176815 05/05/2016 001546 STRAIGHT LINE GLASS MAINT SUPPLIES:FIRE STN 84 25.92 25.92 176816 05/05/2016 010924 T&D COMMUNICATIONS,INC. INSTALL PORTS FOR WIFI:THEATER 2,773.81 2,773.81 176817 05/05/2016 001547 TEAMSTERS LOCAL 911 UNION DUES PAYMENT 4,775.00 4,775.00 176818 05/05/2016 005970 TEMECULA VALLEY PLAYERS GUYS&DOLLS 4/14-5/1 TICKET 15,975.75 15,975.75 SALES 176819 05/05/2016 003941 TEMECULA WINNELSON PLUMBING SUPPLIES:LIBRARY 188.19 188.19 COMPANY 176820 05/05/2016 003862 THYSSENKRUPP FIRE LIFE SAFETY TEST:PRKG 642.00 ELEVATOR.BRNCH 37 STRUCTURE FIRE LIFE SAFETY TEST-.CIVIC CENTER 642.00 1,284.00 176821 05/05/2016 010276 TIME WARNER CABLE MAY HIGH SPEED INTERNET:41000 4,265.04 4,265.04 MAIN ST Page:11 apChkLst Final Check List Page: 12 05/05/2016 12:38:14PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176822 05/05/2016 000668 TIMMY D PRODUCTIONS INC DJ SERVICES:LIGHT IT UP BLUE 425.00 DJ/ANNOUNCER:EASTER EGG HUNT 3/2 350.00 775.00 176823 05/05/2016 017430 TRANSAMERICA LIFE TRANSAMERICA ACCIDENT 2,873.04 2,873.04 INSURANCE CO ADVANTAGE PMT 176824 05/05/2016 000325 UNITED WAY EMPLOYEE CHARITY DONATIONS 5.00 5.00 PAYMENT 176825 05/05/2016 014850 VALLEY PRINTING SERVICES, Printing:photo inserts Family First pgrm 216.00 216.00 INC. 176826 05/05/2016 014848 VALUTEC CARD SOLUTIONS, MAR TICKETING SERVICES:THEATER 39.00 39.00 LLC 176827 05/05/2016 014486 VERIZON WIRELESS 3/16-4/15 BROADBAND 1,927.85 1,927.85 SVCS:CITYWI DE 176828 05/05/2016 018474 VIVINT SOLAR DEVELOPER REFUND:PERMIT&INSPECT 113.76 113.76 LLC FEES:B15-3461 176829 05/05/2016 006248 WALKER,JESSICA TCSD INSTRUCTOR EARNINGS 436.80 436.80 176830 05/05/2016 007987 WALMART MISC SUPPLIES:TCC 263.33 263.33 176831 05/05/2016 001881 WATER SAFETY PRODUCTS SUPPLIES:AQUATICS 1,253.47 1,253.47 INC 176832 05/05/2016 001342 WAXIE SANITARY SUPPLY INC MISC CUSTODIAL SUPPLIES:VAR 174.96 PARKS CUSTODIAL SUPPLIES:THEATER/PARK 743.82 MISC CUSTODIAL SUPPLIES:VAR PARK! 1,946.89 MISC CUSTODIALSUPPLIES:VAR CITY F. 2,019.70 MISC CUSTODIAL SUPPLIES:VAR PARK! 1,082.43 MISC CLEANING SUPPLIES:MPSC 74.47 CUSTODIAL SUPPLIES:PARKS/VARCITY 1,798.47 7,840.74 176833 05/05/2016 003730 WEST COAST ARBORISTS INC 4/1-15/16 ROW TRIMMING:CITYWIDE 22,498.00 22,498.00 176834 05/05/2016 018871 WONDER SCIENCE TCSD INSTRUCTOR EARNINGS 364.00 364.00 1001010 04/20/2016 018873 AGUIRRE,PAOLA REFUND:YOUTH LEADERSHIP 5.00 5.00 SYMPOSIUM 1001011 04/20/2016 018874 BEHRENS,EN-HUI REFUND:MUSIC FOR TODDLERS 48.00 48.00 2900.105 Page:12 apChkLst Final Check List Page: 13 05/05/2016 12:38:14PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 1001012 04/20/2016 018875 ED2GO/CENGAGE LEARNING REFUND:SEC DEP:RM RENTAL:CONF 150.00 150.00 CTR A/B 1001013 04/20/2016 008288 FALKNER,TRINA REFUND:PRACTICE TEST-ACT 10.00 10.00 9030.101 1001014 04/20/2016 018876 GEBUZA,KRISTINA REFUND:SKIP 9200.105 2.00 2.00 1001015 04/20/2016 018877 HETTIE,MISHA REFUND:BEAR CUB UNIV 4015.103 259.20 259.20 1001016 04/20/2016 018878 JUSTUS,BRENDAN REFUND:YOUTH LEADERSHIP 5.00 5.00 SYMPOSIUM 1001017 04/20/2016 018879 LARSON,GILLIAN REFUND:SEC DEP:RM RENTAL:CONF 150.00 150.00 CTR A/B 1001018 04/20/2016 016966 LEEPARK,JUNG REFUND:PRACTICETEST-ACT 10.00 10.00 9030.101 1001019 04/20/2016 018880 OLSON,PATTY REFUND:PRACTICE TEST-ACT 10.00 10.00 9030.101 1001020 04/20/2016 018881 PATEL,PARTH REFUND:ADULT LEARN TO SWIM 36.00 36.00 5001.102 1001021 04/20/2016 018882 RIGGS,CHARITY REFUND:PRACTICE TEST-ACT 20.00 20.00 9030.101 1001022 04/20/2016 018883 ROHRBACKER, BRIANNA REFUND:BEAR CUB UNIV 4010.103 152.00 152.00 1001023 04/20/2016 018356 YE,LIYU REFUND:MUSIC FOR YOUNG 65.00 65.00 CHILDREN 1001024 04/20/2016 018884 ZARAGOZA,FRANCISCO REFUND:YOUTH LEADERSHIP 5.00 5.00 SYMPOSIUM 1001025 04/21/2016 018886 DESIMONE,KRISTEN REFUND:YOUTH LEADERSHIP 10.00 10.00 SYMPOSIUM 1001026 04/21/2016 016966 LEEPARK,JUNG REFUND:PRACTICETEST-ACT 10.00 10.00 9030.101 1001027 04/21/2016 018887 MARTINEZ,FERNANDO REFUND:SEC DEP:PICNIC 200.00 200.00 RENTAL:RRSP Page:13 apChkLst Final Check List Page: 14 05/05/2016 12:38:14PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 1001028 04/21/2016 018773 O'CONNOR,TRACI REFUND:PRACTICETEST-ACT 10.00 10.00 9030.101 1001029 04/21/2016 018888 PAINE,JUSTYNE REFUND:YOUTH LEADERSHIP 5.00 5.00 SYMPOSIUM 1001030 04/28/2016 018585 BIERLE,SHAWN REFUND:PRACTICETEST-ACT 10.00 10.00 9030.101 1001031 04/28/2016 018865 CALVER,KENDALL REFUND:CREDITONACCT:TCSD 250.00 250.00 1001032 04/28/2016 018889 FLANAGAN,AUTUMN REFUND:SEC DEP:RM 200.00 200.00 RENTAL:HARVESTON 1001033 04/28/2016 018890 HORIZON SOLAR POWER REFUND:SEC DEP:RM RENTAL:CONF 150.00 150.00 CTR A/B 1001034 04/28/2016 018891 JIMENEZ,MELISSAACOSTA REFUND:YOUTH LEADERSHIP 5.00 5.00 SYMPOSIUM 1001035 04/28/2016 018892 KIRBY,LIORA REFUND:TEEN DAY CAMP 0406.201 110.00 110.00 1001036 04/28/2016 018893 LIMBAL,MISHELLE REFUND:BRIGHT START FOR KIDS 220.00 220.00 6000.103 1001037 04/28/2016 018894 MURPHY,NATHALIE REF UN D:BASKETBALL SKILLS INTERM 50.00 50.00 2310.106 1001038 04/28/2016 018895 NECOCHEA,KRISTI REFUND:PRACTICE TEST-ACT 10.00 10.00 9030.101 1001039 04/28/2016 018881 PATEL, PARTH REFUND:ADULT LEARN TO SWIM 90.00 90.00 5001.102 1001040 04/28/2016 018897 RANCHO ENDODONTICS REFUND:SEC DEP:RM RENTAL:CONF 150.00 150.00 CTR A/B 1001041 04/28/2016 013632 RELIANCE CHURCH REFUND:SEC DEP:RM RENTAL:CONF 100.00 100.00 CTR A/B 1001042 04/28/2016 018898 SCHAAF,KRISTEN REFUND:BEAR CUB UNIV 4010.103 190.00 190.00 1001043 04/28/2016 018899 WOODCOCK,ANGELA REFUND:SEC DEP:RM 200.00 200.00 RENTAL:HARVESTO N Grand total for UNION BANK: 658,055.68 Page:14 apChkLst Final Check List Page: 15 05/05/2016 12:38:14PM CITY OF TEMECULA 198 checks in this report. Grand Total All Checks: 658,055.68 Page:15 apChkLst Final Check List Page: 1 05/12/2016 12:55:02PM CITY OF TEMECULA Bank: union UNION BANK Check# Date Vendor Description Amount Paid Check Total 2970 05/10/2016 000246 PERS(EMPLOYEES' PERS RETIREMENT PAYMENT 39,946.61 39,946.61 RETIREMENT) 2972 05/10/2016 003347 FIRST BANKCARD CENTER 018911 DISCOUNT DANCE INC KH DANCE FLOORING FOR JRC 1,458.66 007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 31.06 007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 208.60 007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 87.43 007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 29.26 007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 13.11 007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 10.80 007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 28.35 007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 49.00 007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 298.12 007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 34.93 007282 AMAZON.COM,INC KHYOUTH LEADERSHIP SYMPOSIUM 170.97 PRIZES 018900 XSPLIT.COM MH 3 MONTH PREMIUM LICENSE FEE 24.95 000907 RANCHO TEMECULA CAR MH MAINTENANCE FOR IT TRUCK 54.99 WASH 002331 PEP BOYS INC MH LIGHT BULTS FOR ITTRUCK 6.47 016745 LYNDA.COM MH ANNUAL LICENSE FEE 375.00 018896 BALLY'S LAS VEGAS MH LODGING FOR HALL,JONATHAN 122.08 4/18-4/22 013851 STORM SOURCE,LLC MHAPPOINTMENT PLUS:IT 40.00 018862 STICKERSBANNERS.COM AA BACKDROP BANNER"FAMILY 597.49 FIRST" 015354 FACEBOOK.COM AA FACEBOOK PROMOTING CITY 42.84 GOVERNMENT 018663 STUTLER,ED AA LIFE SIZE CARDBOARD CUTOUT 124.99 MIKE 007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 31.30 003198 HOME DEPOT,THE KH LIGHT IT UP BLUE SUPPLIES 128.04 012152 J J KELLER&ASSOCIATES INC IG FMLA ESSENTIALS 582.12 SUBSCRIPTIONS-3 YRS 018923 VILLERE'S FLORIST IG SUNSHINE FUND 84.42 Page:1 apChkLst Final Check List Page: 2 05/12/2016 12:55:02PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 018924 IDENTRUST INC. IG SECURITY CERTIFICATE FOR IRS 119.00 ONLINE 018925 FIREHOUSE SUBS IG RFRSHMNTS:EOQ 03/10/15 968.79 017416 EAST MAIN ENTERPRISES IG STAMP REPLACEMENT PAD 14.62 007836 THINGS REMEMBERED IG EXECUTIVE RETREAT WORKSHOP 498.66 ITEMS 018926 TLF MICHAELS FLOWER IG SUNSHINE FUND 71.35 007836 THINGS REMEMBERED IG EXECUTIVE RETREAT WORKSHOP -249.32 ITEMS 007282 AMAZON.COM,INC IG MEMORY FOAM LUMBAR-CRAFT, 22.95 CHARLENE 017091 1800FLOWERS.COM IG SUNSHINE FUND 74.49 000515 TEMECULA VALLEY CHAMBER IG STATE OF THE CITY-CARDENAS, 40.00 OF ROBERTO 007282 AMAZON.COM,INC IG MEMORY FOAM LUMBAR-CRAFT, -22.95 CHARLENE 004905 LIEBERT,CASSIDY& IG WEBINAR TRAINING:NEGOTIATION 60.00 WHITMORE 018910 TRAF-SYS INC KH TEST&RETURN PEOPLE 50.00 COUNTING SYSTEM 015626 EVENTBRITE.COM KH 3RD DISTRICT SUMMIT 45.00 ATTENDANCE: 007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 22.07 007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 15.18 007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 111.13 007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 36.42 007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 28.09 006937 SOUTHWEST Al RLI NES GB AIRFARE:DAMKO CALED CONF 156.95 4/26-28 000293 STADIUM PIZZA INC GB BUS DEVELOPMENT SEMINAR 3/9 82.90 015639 REZA CAFE GB RFSHMNTS:FUTURE PHYSICIAN'S 68.16 PROGRAM 015626 EVENTBRITE.COM GB 3RD DIST SUMMIT: 180.00 WALKER/DAMKO/KITZERO 018861 EVONEXUS GB REGST:KITZEROW EVONEXUS 40.00 SEMINAR 3/31 006952 PAYPAL JH VERISIGN PAYFLOW PRO 69.80 TRANSACTION 000912 CITY CLERKS ASSN OF CALIF RO MEMBERSHIP DUES:JOHL-OLSON 295.00 &FLORES 000912 CITY CLERKS ASSN OF CALIF RO MEMBERSHIP DUES:RAMIREZ, 85.00 ERIKA Paget apChkLst Final Check List Page: 3 05/12/2016 12:55:02PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 005531 FRONT STREET BAR&GRILL RO RFRSHMENTS:COUNCIL CLOSED 191.72 SESSION 006952 PAYPAL KH VERISIGN PAYFLOW PRO 218.50 TRANSACTION 007282 AMAZON.COM,INC KH BOOKS&COLLECTIONS:LIBRARY 17.49 015626 EVENTBRITE.COM LW BASIC FAIR HOUSING TRAINING: 75.00 LEHNER 017096 ELECTRONIC DESIGN IG SUNSHINE FUND 74.49 SOLUTIONS 008736 YNEZ SUBWAY INC CB RFRSHMNTS:TEEN CERT 330.00 TRAINING 03/28 014163 JUAN POLLO CB RFRSHMNTS:CERT TRAINING 384.45 4/2/16 014163 JUAN POLLO CB RFRSHMNTS:CERT TRAINING 34.95 4/2/16 000751 SKILLPATH INC CB REGISTRATION:MGMT CLASS: 149.00 OBMANN,B. CB OVER THE LIMIT SURCHARGE 39.00 000515 TEMECULA VALLEY CHAMBER CB STATE OF THE CITY:WIGLE, 120.00 OF CREGUT, 017091 1800FLOWERS.COM IG SUNSHINE FUND 77.46 9,230.33 176835 05/09/2016 002185 U.S.POSTAL SERVICE POSTAGE:SMR/FALL'16 REC GUIDE 8,410.67 8,410.67 176836 05/12/2016 004802 ADLERHORST INTERNATIONAL Police k-9 training and equipment 48.60 INC Police k-9 training and equipment 316.68 365.28 176837 05/12/2016 004240 AMERICAN FORENSIC NURSES PHLEBOTOMY SRVCS:TEMECULA 326.66 (AFN) POLICE PHLEBOTOMY SRVCS:TEMECULA POLIC 822.84 1,149.50 176838 05/12/2016 001947 AMERIGAS PROPANE FUEL FOR CITY VEH:FIRE 582.95 582.95 DEPT 176839 05/12/2016 013950 AQUA CHILL OF SAN DIEGO APR 16 WATER SRVCS:POLICE 28.35 28.35 STOREFRONT OFC 176840 05/12/2016 004307 ARCH CHEMICALS,INC. APR WATER MAI NT 3,900.00 3,900.00 SRVCS:HARV/DUCK POND 176841 05/12/2016 017149 B G P RECREATION,INC. TCSD INSTRUCTOR EARNINGS 2,333.04 TCSD INSTRUCTOR EARNINGS 2,388.46 TCSD INSTRUCTOR EARNINGS 4,082.40 8,803.90 176842 05/12/2016 015592 BAMM PROMOTIONAL SHIRTS-SPORTS PROGRAMS 869.40 869.40 PRODUCTS,INC Page3 apChkLst Final Check List Page: 4 05/12/2016 12:55:02PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176843 05/12/2016 013482 BAS SECURITY APR 16 SECURITY SRVCS: 1,575.20 1,575.20 HARVESTON LAKE 176844 05/12/2016 014284 BLAKELY'S TRUCK SERVICE MISC FLEET&EQUIP SVCS:STREET 240.00 MAI NT MISC FLEET&EQUIP SVCS:STREET MAI 379.05 619.05 176845 05/12/2016 018551 BMW MOTORCYCLES OF vehicle maint&repair:temecula police 318.52 MURRIETA vehicle maint&repair:temecula police 408.00 vehicle maint&repair:temecula police 257.27 983.79 176846 05/12/2016 018408 BOB CALLAHAN'S POOL APR 16 POOL MAI NT SERVICES:CRC 1,050.00 1,050.00 SERVICE AND TES 176847 05/12/2016 009437 BRENNER FIELDER&ASSOC, SMALL MAI NT EQUIP:HARV LAKE 436.28 436.28 INC PARK 176848 05/12/2016 017115 BUREAU OF OFFICE APR 16 TRANSCRIPTION 35.40 35.40 SERVICES,INC SRVCS:TEMECULA POLI 176849 05/12/2016 000647 CALIF DEPT OF CONSUMER 7/1-6/30/17 ENGINEER LIC 115.00 115.00 AFFAIRS 54853:ATTAR, 176850 05/12/2016 000647 CALIF DEPT OF CONSUMER 7/1-6/30/17 ENG LIC 48213: 115.00 115.00 AFFAIRS DELATORRE,M. 176851 05/12/2016 004248 CALIF DEPT OF MAR 16 DOJ ALCOHOL ANALYSIS: 700.00 700.00 JUSTICE-ACCTING TEMECULA PD 176852 05/12/2016 001267 CALIF DEPT OF MOTOR PTI TRAILER SVC FEE:LIC 4HE1462 10.00 10.00 VEHICLES 176853 05/12/2016 018828 CASC ENGINEERING AND CONSULTING SRVCS:DPSS DEVELOP 2,273.25 2,273.25 PLAN 176854 05/12/2016 004462 CDW,LLC SMALLTOOLS&EQUIP:INFO TECH 215.96 SMALL TOOLS&EQUIP:LIBRARY 325.84 HP SWITCH RETURNED -1,025.21 SMALL TOOLS&EQUIP:INFO TECH 2,040.75 monitors:City Hall and off site 14,910.56 16,467.90 176855 05/12/2016 018913 COLLABORATIVE LEARNING REFUND:SEC DEP:RM RENTAL:CONF 112.50 112.50 CTR A/B 176856 05/12/2016 000442 COMPUTER ALERT SYSTEMS SVC CALL:SMOKE TEST ELEV 75.00 INSPECTION:MA SVC CALL:SMOKE TEST ELEV INSPECTI 75.00 SVC CALL:SMOKE TEST ELEV INSPECTI 75.00 SVC CALL:SMOKE TEST ELEV INSP:CIV 260.00 SVC CALL:SMOKE TEST ELEV INSP:OT 260.00 745.00 Page-.4 apChkLst Final Check List Page: 5 05/12/2016 12:55:02PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176857 05/12/2016 002945 CONSOLIDATED ELECTRICAL MISC ELECTRICAL SUPPLIES:6TH 162.00 162.00 DIST. STREET 176858 05/12/2016 014521 COSTAR GROUP MAY 16 WEB SUBSCRIPTION:ECO 415.00 415.00 INFORMATION,INC DEV 176859 05/12/2016 001264 COSTCO TEMECULA#491 MISC SUPPLIES:TCC/CERT 2,377.31 2,377.31 176860 05/12/2016 004329 COSTCO TEMECULA#491 MISC SUPPLIES:HIGH HOPES PGRM 160.22 160.22 176861 05/12/2016 010650 CRAFTSMEN PLUMBING& INSTALL WATER FOUNTAIN 1,392.00 HVAC INC PUMP:DUCK POND PLUMBING SERVICES:CRC 751.77 2,143.77 176862 05/12/2016 012734 CROWN CASTLE USA INC REFUND:BAL.ON ACCT:TRU 5037 8,971.84 8,971.84 176863 05/12/2016 015213 CYBER COMPUTERS,INC. RET'D PRINTER. ORIGINAL INV# -220.80 739896 MONITOR:TCSD 214.60 PC PURCHASE:INFO TECH 49,497.39 49,491.19 176864 05/12/2016 012600 DAVID EVANS&ASSOCIATES 11/29-12/26/15 CNSLTNG SVCS:PAVE 450.00 450.00 INC REHAB 176865 05/12/2016 016756 DOCTOR'S NUTRITIONAL K-9 FOOD-POLICE 53.75 53.75 PRODUCTS 176866 05/12/2016 004192 DOWNS ENERGY FUEL& FUEL FOR CITY VEHICLES:TCSD 413.78 LUBRICANTS FUEL FOR CITY VEHICLES:POLICE DEP' 71.60 FUEL FOR CITY VEHICLES:POLICE DEP' 61.27 FUEL FOR CITY VEHICLES:PUBLIC WOF 109.13 FUEL FOR CITY VEHICLES:PUBLIC WOF 150.41 FUEL FOR CITY VEHICLES:TRAFFIC DIV 230.41 FUEL FOR CITY VEHICLES:PUBLIC WOF 586.35 FUEL FOR CITY VEHICLES:PUBLIC WOF 681.69 FUEL FOR CITY VEHICLES:BUILDING 148.42 FUEL FOR CITY VEHICLES:CODE ENFOI 119.80 FUEL FOR CITY VEHICLES:BUILDING 241.77 2,814.63 176867 05/12/2016 002390 EASTERN MUNICIPAL WATER MAY WATER METER:32131 S LOOP RD 101.87 DIST BLDG MAY WATER METER:32131 S LOOP RD L 179.59 MAY WATER METER:32131 S LOOP RD D 44.07 325.53 176868 05/12/2016 004829 ELLISON WILSON ADVOCACY MAY 16 STATE LEGIS CONSULTING 3,500.00 3,500.00 LLC SVCS:CM 176869 05/12/2016 013430 ENERSPECT MEDICAL AED/CPR SUPPLIES:MEDICS 1,859.77 1,859.77 SOLUTIONS Page 5 apChkLst Final Check List Page: 6 05/12/2016 12:55:02PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176870 05/12/2016 011203 ENVIRONMENTAL CLEANING APR 16 RESTROOM MAI NT SVCS:PARK 5,637.00 5,637.00 MAI NT. 176872 05/12/2016 001056 EXCEL LANDSCAPE,INC. APR 16 LNDSCP MAI NT SVCS:VAR 9,993.13 LOCATIONS APR 16 LNDSCP MAI NT SVCS:VAR LOC/ 51,365.88 APR 16 LDSCP MAI NT SVCS:VARI PARK 18,094.70 APR 16 LNDSCP MAI NT SVCS:VAR LOC/ 48,525.10 IRRIGATION REPAIRS:VARIOUS PARKS 334.79 IRRIGATION REPAIRS:VARIOUS PARKS 193.49 IRRIGATION REPAIRS:VARIOUS PARKS 347.09 APR 16 LNDSCP MAI NT SVCS:VAR LOC/ 21,610.97 APR 16 LDSCP MAI NT SVCS:VAR LOCAT 34,844.87 185,310.02 176873 05/12/2016 009953 FEDERAL CLEANING MAY 16 JANITORIAL SRVCS:POLICE 854.50 854.50 CONTRACTORS MALL OFC 176874 05/12/2016 000165 FEDERAL EXPRESS INC 04/28/16 EXPRESS MAIL SVCS: 48.10 FINANCE 04/21-04/25 EXPRESS MAIL SVCS:CC/HF 65.47 113.57 176875 05/12/2016 004074 FRANCHISE MGMT SERVICES MISC SUPPLIES:MPSC 41.50 41.50 INC 176876 05/12/2016 014865 FREIZE UHLER,KIMBERLY Finance Dept Shirts 155.17 155.17 176877 05/12/2016 018858 FRONTIER CALIFORNIA,INC. APR INTERNET SVCS:C.MUSEUM, 128.49 GIFT SHOP APR INTERNET SVCS:LIBRARY 184.99 APR INTERNET SVCS:THEATER 150.82 APR GENERAL USAGE:41000 MAIN ST 2,312.51 APR INTERNET SVCS:SKATE PARK 39.95 APR XXX-1409 GEN USAGE:SR CTR,SKF 129.07 MAY XXX-1709 GENERAL USAGE:EOC 132.69 APR INTERNET SVCS:FIRE STN#73 100.77 MAY INTERNETSVCS:LIBRARY 11.01 MAY INTERNET SVCS:LI BRARY 11.01 3,201.31 176878 05/12/2016 009097 FULL COMPASS SYSTEMS MISCAUDIO EQUIP:CRC 205.29 205.29 176879 05/12/2016 003946 G T ENTERTAINMENT DJ/ANNOUNCING:FATHER/DAUGHTER 300.00 300.00 DATE NIGHT 176880 05/12/2016 001937 GALLS,LLC EQUIP:POLICE VOLUNTEERS 9.42 EQUIP:POLICE VOLUNTEERS 9.17 OXYGEN TANKS:AQUATICS 130.96 149.55 176881 05/12/2016 016552 GONZALES,MARKALLEN TCSD INSTRUCTOR EARNINGS 450.00 450.00 Pages apChkLst Final Check List Page: 7 05/12/2016 12:55:02PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176882 05/12/2016 003792 GRAINGER MISC MAINT SUPPLIES:PW STREET 215.52 215.52 MAINT 176883 05/12/2016 016131 GREEN GUARD SERVICES,INC KITCHEN HOOD EXHAUST CLEANING: 262.00 MPSC KITCHEN HOOD CLEANING:CRC 350.00 KITCHEN HOOD CLEANING:PBSP 450.00 1,062.00 176884 05/12/2016 002174 GROUP 1 PRODUCTIONS State of the City video srvcs:city 15,000.00 15,000.00 176885 05/12/2016 009950 HALL,JONATHAN REI MB:'16 NAB SHOW 4/18-4/21 980.30 980.30 176886 05/12/2016 000186 HANKS HARDWARE INC APR 16 MISC SUPPLIES:SKATE PARK& 274.51 CRC APR 16 MISC MAINT SUPPLIES:CIVIC CE 352.13 APR 16 MISC SMALL TOOLS&EQUIP:P� 322.96 APR 16 MISC SUPPLIES:SPORTS PGRM 397.28 APR 16 MISC MAINT SUPPLIES:IWTCM 31.27 APR 16 MISC MAINT SUPPLIES:OTTT 20.44 APR 16 MISC MAINT SUPPLIES:AQUATIC 265.30 APR 16 MISC MAINT SUPPLIES:MPSC 53.28 APR 16 MISC MAINT SUPPLIES:OLD TO% 30.00 APR 16 MISC MAINT SUPPLIES:LIBRARN 63.23 APR 16 MISC MAINT SUPPLIES:MAINT F. 24.59 APR 16 MAINT SUPPLIES:OLD TOWN PA 11.86 APR 16 MAINT SUPPLIES:PW STREET M 92.00 APR 16 MISC MAINTENANCE SUPPLIES: 33.46 APR 16 MAINT SUPPLIES:PW STREETS 1,628.43 APR 16 MISC MAINT SUPPLIES:CIVIC CE 4.72 3,605.46 176887 05/12/2016 013749 HELIXSTORM INC. IT INFRASTRUCTURE 1,025.00 SUPPORT:LIBRARY IT INFRASTRUCTURE SUPPORT:INFO TE 7,293.75 IT INFRASTRUCTURE SUPPORT:INFO TE 6,137.50 IT INFRASTRUCTURE SUPPORT:LIBRAR' 562.50 15,018.75 176888 05/12/2016 018921 HULL,LORI REFUND:LOST MATERIALS 14.98 14.98 RETURNED:LIBRARY 176889 05/12/2016 014386 INT'L NAMEPLATE U.S.,INC city of temecula police car decals 974.15 974.15 176890 05/12/2016 015358 KELLY PAPER COMPANY,INC. PAPER,BINDING&LAMINATING 1,596.88 1,596.88 SUPPLIES 176891 05/12/2016 001091 KEYSER MARSTON MAR 16 ALTAI R SPEC PLAN FISCAL 2,042.50 2,042.50 ASSOCIATES INC IMPACTAN 176892 05/12/2016 017118 KRACH,BREE B. THEATER SIGNAGE 194.40 194.40 Page-.7 apChkLst Final Check List Page: 8 05/12/2016 12:55:02PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176893 05/12/2016 018912 KTW INVESTMENTS,LLC REFUND:ENG REFUND DEP:LD14-2625 3,000.00 3,000.00 176894 05/12/2016 004062 KUSTOM SIGNALS INC Radar/Lidar repair and maintenance 282.63 Radar/Lidar repair and maintenance 250.60 533.23 176895 05/12/2016 018500 LABOR READY SOUTHWEST, 04/16-04/22 TEMP HELP: 822.00 822.00 INC STREET&PARK MAI NT 176896 05/12/2016 017946 LANDRUM,KAREN TCSD INSTRUCTOR EARNINGS 560.00 560.00 176897 05/12/2016 004412 LEANDER,KERRY D. TCSD INSTRUCTOR EARNINGS 472.50 472.50 176898 05/12/2016 018434 LEW EDWARDS GROUP,THE APR 16 CNSLTNG SRVCS:CITY 4,000.00 4,000.00 MANAGER'S OFFI 176899 05/12/2016 004905 LIEBERT,CASSIDY& MAR 16 HR LEGAL SVCS FOR 260.00 WHITMORE TE060-00001 MAR 16 HR LEGAL SVCS FOR TE060-00( 835.50 1,095.50 176900 05/12/2016 004230 LINCOLN EQUIPMENT INC MISC.SUPPLIES FOR 3 119.06 119.06 POOLS:AQUATICS 176901 05/12/2016 014772 LOTA,RAYMOND PHOTO BOOTH RENTAL: 698.00 698.00 DADDY/DAUGHTER SOCK 176902 05/12/2016 014365 MAILFINANCE,INC. 03/01-6/30/16 POSTAGE 1,210.68 1,210.68 METER:CENTRAL SVCS 176903 05/12/2016 003782 MAIN STREET SIGNS REPLACE SIGNS:PW LDSCP PARKS 1,388.66 DIV misc sign supplies:pw street maint div 566.19 misc sign supplies:pw street maint div 69.95 misc sign supplies:pw street maint div 366.77 2,391.57 176904 05/12/2016 000217 MARGARITA OFFICIALS ASSN APR 16 ADULT SOFTBALL OFFICIATING 4,477.00 4,477.00 SVCS 176905 05/12/2016 018174 MARMADUKE,INC. K-9 VETENARIAN CARE:RUDY 53.00 53.00 176906 05/12/2016 014392 MC COLLOUGH,JILL DENISE MAY 16 MAINT SVCS TO INTERIOR 500.00 PLANTS:CIV MAY 16 MAINT SVCS TO INTERIOR PLAN 200.00 700.00 176907 05/12/2016 013443 MIDWESTTAPE LLC MISC.BOOKS,AUDIO,DVDS.:LIBRARY 80.98 80.98 176908 05/12/2016 000973 MIRACLE RECREATION REPLCMNT TENSILE NET:LOMA LINDA 1,396.39 1,396.39 EQUIPMENT PARK Page.8 apChkLst Final Check List Page: 9 05/12/2016 12:55:02PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176909 05/12/2016 012264 MIRANDA,JULIO C. TCSD INSTRUCTOR EARNINGS 145.47 TCSD INSTRUCTOR EARNINGS 133.00 TCSD INSTRUCTOR EARNINGS 66.50 TCSD INSTRUCTOR EARNINGS 665.00 TCSD INSTRUCTOR EARNINGS 232.75 1,242.72 176910 05/12/2016 001067 MITY LITE INC CHAIR STORAGE RACKS:TCC 2,928.64 2,928.64 176911 05/12/2016 016445 MKB PRINTING& MISC.PRINTING SVS:TEMECULA 113.05 113.05 PROMOTIONAL INC POLICE 176912 05/12/2016 004040 MORAMARCO,ANTHONY J. T-SHIRTS:SPECIAL GAMES 2,631.74 2,631.74 176913 05/12/2016 001214 MORNINGSTAR LIGHT IT UP BLUE:CITY HALL 4,187.70 4,187.70 PRODUCTIONS,LLC 176914 05/12/2016 017861 MYTHOS TECHNOLOGY INC IT MONITORING SRVCS:TVE2 100.00 100.00 176915 05/12/2016 001323 NESTLE WATERS NORTH 3/23-4/22/16 DRINKING WATER SVC: 6.47 AMERICA TESC PO 3/23-4/22/16 DRINKING WATER SVC:HAR 23.03 3/23-4/22/16 DRINKING WATER SVC:LIBF 66.04 3/23-4/22/16 DRINKING WATER SVC:IWT 35.58 3/23-4/22/16 DRINKING WATER SVC:PBS 30.19 3/23-4/22/16 DRINKING WATER SVC:SKA 6.47 3/23-4/22/16 BOTTLED WATER SVC:COU 27.32 3/23-4/22/16 BOTTLED WATER SERVICE:' 40.36 3/23-4/22 DRINKING WATE SVC:CRC 116.88 3/23-4/22/16 DRINKING WATER SVC:TCC 32.51 3/23-4/22/16 DRINKING WATER SVC:OTT 45.63 3/23-4/22/16 DRINKING WATER SVC:FOC 105.44 3/23-4/22/16 DRINKING WATER SVC:TV/ 17.54 553.46 176916 05/12/2016 003964 OFFICE DEPOT BUSINESS SVS MISC OFFICE SUPPLIES:FINANCE 33.45 DIV MISC OFFICE SUPPLIES:FINANCE 132.68 MISC OFFICE SUPPLIES:FINANCE 15.01 181.14 176917 05/12/2016 014273 PARAGON PARTNERS LTD CREDIT:EXCEEDSAGRMNT -1,949.15 AMT/MURR CRK BRDG RELOCATION SRVCS:MURR CRK BRDG/ 7,825.59 5,876.44 176918 05/12/2016 018827 PARTYVILLE CENTRAL,INC, DEPOSIT:ORCHESTRA FOR ROCK 2,500.00 2,500.00 DBA DOLCE MUSICARTS LEGENDS 6/18 176919 05/12/2016 018908 PEREZ-FLORES LANDSCAPING REFUND:DUPL.PMT:BL#01660 35.00 REFUND:DUPL.PMT:BL#01660 1.00 36.00 Page9 apChkLst Final Check List Page: 10 05/12/2016 12:55:02PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176920 05/12/2016 006738 RANCHO COMMUNITY REFUND:ENG REFUND 87,500.00 87,500.00 CHURCH DEP:LD14-024GR,2619 176921 05/12/2016 000947 RANCHO REPROGRAPHICS REPRODUCTION SRVCS:PARK&RIDE 33.57 33.57 176922 05/12/2016 000907 RANCHO TEMECULA CAR MAR VEHICLE DETAILING 17.99 WASH SRVCS:POLICE FEB VEHICLE DETAILING 89.95 JAN VEHICLE DETAILING SRVCS:POLICE 10.50 118.44 176923 05/12/2016 002412 RICHARDS WATSON& MAR 2016 LEGAL SERVICES 59,804.74 59,804.74 GERSHON 176924 05/12/2016 014347 ROBERTS,PATRICIA G. TCSD INSTRUCTOR EARNINGS 262.50 TCSD INSTRUCTOR EARNINGS 262.50 525.00 176925 05/12/2016 013582 SAN DIEGUITO PUBLISHERS PRINTING SERVICES:W/S'16ACTIVITY 17,932.90 INC GUIDE PRINTING SERVICES:W/S'1 6 ACTIVITY C 1,411.42 19,344.32 176926 05/12/2016 009980 SANBORN,GWYNETH A. COUNTRY LIVE!@ THE MERC 5/7 852.00 852.00 176927 05/12/2016 009213 SHERRY BERRY MUSIC JAZZ @ THE MERC 5/5 632.00 632.00 176928 05/12/2016 004498 SIEMENS INDUSTRY,INC. APR TRAFFIC SIGNAL MAINT SRVCS: 3,038.46 3,038.46 PW Page:10 apChkLst Final Check List Page: 11 05/12/2016 12:55:02PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176930 05/12/2016 000537 SO CALIF EDISON APR 2-31-536-3226:28690 MERCEDES 1,181.24 ST APR 2-30-220-8749:45850 N WOLF CREEI 259.74 APR 2-29-953-8447:31738 WOLF VLY RD 25.01 APR 2-29-657-2332:45538 REDWOOD RD 25.15 APR 2-02-502-8077:43210 BUS PARK DR 338.72 APR 2-28-629-0507:30600 PAUBA RD 6,318.40 APR 2-31-404-6020:28771 OT FRONT ST 1,032.50 APR 2-35-403-6337:41375 MCCABE CT 691.15 APR 2-00-397-5042:43200 BUS PARK DR; 2,909.12 APR 2-29-223-8607:42035 2ND ST PED 660.19 APR 2-29-953-8082:31523 WOLF VLY RD 27.85 APR 2-29-953-8249:46497 WOLF CREEK 1 26.94 APR 2-36-641-3839:27498 ENTERPRISE C 29.12 APR 2-36-641-3912:27498 ENTERPRISE C 33.40 APR 2-31-419-2873:43000 HWY-395 27.15 APR 2-35-664-9053:29119 MARGARITA RC 154.41 APR 2-25-393-4681:41951 MORAGA RD 679.26 APR 2-00-397-5067:TCSD SVC LEV C 2,017.73 APR 2-29-224-0173:32364 OVERLAND TR 1,435.27 APR 2-29-295-3510:32211 WOLF VLY RD 969.35 APR 2-31-912-7494:28690 MERCEDES ST 1,434.63 APR 2-31-536-3655:41904 MAIN ST 221.90 APR 2-30-520-4414:32781 TEM PKWY LS; 1,249.36 APR 2-35-707-0010:33451 S HWY-79 PED 55.83 APR 2-31-536-3481:41902 MAIN ST 185.28 APR 2-31-282-0665:27407 DIAZ RD PED 28.16 APR 2-32-903-8293:41000 MAIN ST 12,710.01 APR 2-29-657-2787:41638 WINCHESTER 27.40 APR 2-29-807-1226:28077 DIAZ RD PED 27.26 APR 2-29-807-1093:28079 DIAZ RD PED 27.78 APR 2-29-933-3831:43230 BUS PARK DR 1,457.55 APR 2-31-031-2616:27991 DIAZ RD PED 28.16 APR 2-19-171-8568:28300 MERCEDES ST 356.80 APR 2-18-937-3152:28314 MERCEDES ST 525.38 APR 2-14-204-1615:30027 FRONT ST RDII 39.40 APR 2-02-351-4946:41845 6TH ST 969.33 APR 2-34-333-3589:41702 MAIN ST 28.89 38,214.82 Page:11 apChkLst Final Check List Page: 12 05/12/2016 12:55:02PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176931 05/12/2016 001212 SO CALIF GAS COMPANY APR 117-188-6393-6:32131 S LOOP RD 33.44 APR 091-085-1632-0:41951 MORAGA RD 1,716.70 FEB-APR 098-255-9828-8:YMCA 67.91 APR 028-025-1468-3:41375 MCCABE CT 22.46 APR 101-525-0950-0:28816 PUJOL ST 45.13 APR 133-040-7373-0:MAINT FAC 17.93 APR 101-525-1560-6:27415 ENTERPRISE 154.89 APR 055-461-2483-4:40135 VILLAGE RD 22.46 APR 026-671-2909-8:42051 MAIN ST 169.41 APR 181-383-8881-6:28314 MERCEDES S 63.28 APR 196-025-0344-3:42081 MAIN ST 43.64 APR 129-535-4236-7:41000 MAIN ST 1,151.67 APR 129-582-9784-3:43230 BUS PARK DF 14.30 APR 021-725-0775-4:41845 6TH ST 81.42 3,604.64 176932 05/12/2016 005786 SPRINT 3/26-4/25 CREDIT BILLING -1.99 ADJUSTMENT MAR 20-APR 19 BUS FUSION M2M:POLI 110.00 MAR 26-APR 25 CELLULAR USAGE/EQL 4,782.54 4,890.55 176933 05/12/2016 008337 STAPLES BUSINESS MISC OFFICE SUPPLIES:OLD TOWN 13.27 ADVANTAGE STOREFRONT MISC OFFICE SUPPLIES:MALL STOREFF 24.33 MISC OFFICE SUPPLIES:OLD TOWN STC 81.38 MISC OFFICE SUPPLIES:MALL STOREFFR 55.62 174.60 176934 05/12/2016 001505 STEFFEN,SUE REIMB:SUPPLIES/COUNCIL PHOTOS 100.96 100.96 176935 05/12/2016 018922 SWE,JAMES REFUND:PERMIT FEES:B16-0854 115.00 115.00 176936 05/12/2016 003677 TEMECULA MOTORSPORTS MOTORCYCLE 273.62 LLC REPAIR/MAINT:TEM.P.D. MOTORCYCLE REPAIR/MAINT:TEM.P.D. 160.40 MOTORCYCLE REPAIR/MAINT:TEM.P.D. 353.33 MOTORCYCLE REPAIR/MAINT:TEM.P.D. 353.33 MOTORCYCLE REPAIR/MAINT:TEM.P.D. 360.67 MOTORCYCLE REPAIR/MAINT:TEM.P.D. 489.60 MOTORCYCLE REPAIR/MAINT:TEM.P.D. 900.91 2,891.86 176937 05/12/2016 010276 TIME WARNER CABLE MAY HIGH SPEED INTERNET:LIBRARY 602.57 APR HIGH SPEED INTERNET:PD MALL 1.60 604.17 176938 05/12/2016 009709 U H S OF RANCHO SPRINGS, FEB ASSAULT EXAMS:POLICE 4,100.00 4,100.00 INC 176939 05/12/2016 017579 U.S.HEALTHWORKS MEDICAL APR MEDICAL SCREENINGS:HR 81.00 APR MEDICAL SCREENINGS:HR 86.00 167.00 176940 05/12/2016 002110 UNITED RENTALS NORTH MISC EQUIP RENTALS:PW STREET 90.43 90.43 AMERICA MAINT Page:12 apChkLst Final Check List Page: 13 05/12/2016 12:55:02PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176941 05/12/2016 014850 VALLEY PRINTING SERVICES, CLING LABELS:FAMILY FIRST 1,076.76 1,076.76 INC. INITIATIVE 176942 05/12/2016 011114 VERBANIC,CARL FOOD:'16 DADDY/DAUGHTER SOCK 1,060.00 1,060.00 HOP 176943 05/12/2016 018474 VIVINT SOLAR DEVELOPER REFUND:BUILDING FEES315-3914 113.76 113.76 LLC 176944 05/12/2016 003730 WEST COAST ARBORISTS INC TREE MAI NT SRVCS:PRESLEY SLOPE 840.00 840.00 176945 05/12/2016 013286 WEST SAFETY SERVICES,INC. MAY ENTERPRISE 911 SERVICE:IT 255.00 255.00 176946 05/12/2016 009512 WURMS JANITORIAL MAY JANITORIAL SVCS:CITY FACS 23,958.39 SERVICES,INC MAY JANITORIAL SRVCS:POLICE OLD TC 295.84 24,254.23 1001046 05/06/2016 018914 ARROYO,ANGELICA REFUND:SEC DEP:RM 200.00 200.00 RENTAL:HARVESTO N 1001047 05/06/2016 018915 BURLESON,ANTOINETTE REFUND:SEC DEP:RM RENTAL:TCC 200.00 200.00 1001048 05/06/2016 015933 CROSSROADS CHURCH REFUND:SEC DEP:PICNIC 200.00 200.00 RENTAL:HARVESTO N 1001049 05/06/2016 018916 GARDINER,JODI REFUND:SEC DEP:PICNIC 200.00 200.00 RENTAL:PALA PARK 1001050 05/06/2016 018917 GRAHAM,TELANA REFUND:SEC DEP:RM 200.00 200.00 RENTAL:HARVESTO N 1001051 05/06/2016 018918 JACKSON,ALEXANDER REFUND:SEC DEP:RM RENTAL:CRC 200.00 200.00 1001052 05/06/2016 018919 KAY,ALEXIS REFUND:YOUTH LEADERSHIP 5.00 5.00 SYMPOSIUM 1001053 05/06/2016 017221 SULLIVAN,ELENA REFUND:CLASSIC FRENCH DESSERT 37.00 37.00 SERIES 1001054 05/06/2016 018920 THOMPSON,SHIRL REFUND:ACRYLIC PAINTING 72.00 72.00 TECHNIQUES Grand total for UNION BANK: 706,050.33 Page:13 apChkLst Final Check List Page: 14 05/12/2016 12:55:02PM CITY OF TEMECULA 121 checks in this report. Grand Total All Checks: 706,050.33 Page:14 apChkLst Final Check List Page: 1 05/19/2016 10:21:06AM CITY OF TEMECULA Bank: union UNION BANK Check# Date Vendor Description Amount Paid Check Total 2973 05/15/2016 000621 WESTERN RIVERSIDE APR'16TUMF PAYMENT 314,959.38 314,959.38 COUNCI L OF 2974 05/19/2016 010349 CALIF DEPT OF CHILD SUPPORT PAYMENT 1,128.45 1,128.45 SUPPORT 2975 05/19/2016 000194 1 C M A RETIREMENT-PLAN I C M A RETIREMENT TRUST 457 8,289.68 8,289.68 303355 PAYMENT 2976 05/23/2016 000444 INSTATAX(EDD) STATE DISABILITY INS PAYMENT 22,248.54 22,248.54 2977 05/23/2016 000283 1NSTATAX(IRS) FEDERAL INCOME TAXES PAYMENT 80,411.36 80,411.36 2978 05/19/2016 000389 NATIONWIDE RETIREMENT OBRA-PROJECT RETIREMENT 2,159.24 2,159.24 SOLUTION PAYMENT 2979 05/19/2016 001065 NATIONWIDE RETIREMENT NATIONWIDE RETIREMENT PAYMENT 8,625.90 8,625.90 SOLUTION 176947 05/19/2016 004802 ADLERHORST INTERNATIONAL Police k-9 training and equipment 316.68 316.68 INC 176948 05/19/2016 004422 AMERICAN BATTERY SIGNAL BATTERIES: PW TRAFFIC 573.43 CORPORATION SM EQUIP BATTERIES:THEATER 216.84 790.27 176949 05/19/2016 004240 AMERICAN FORENSIC NURSES PHLEBOTOMY SRVCS:TEMECULA 1,248.00 (AFN) POLICE PHLEBOTOMY SRVCS:TEMECULA POLIC 887.60 PHLEBOTOMY SRVCS:TEMECULA POLIC 199.52 2,335.12 176950 05/19/2016 011304 AMEZCUA,MICHELLE REIMB:'16 TYLER CONNECT CONF 1,033.04 1,033.04 5/1-4 176951 05/19/2016 000101 APPLE ONE INC APR 16 TEMP STAFF SRVCS:CITY 5,427.50 5,427.50 CLERK/FIRE 176952 05/19/2016 001445 ASSISTANCE LEAGUE OF REFUND:SEC DEP:RM RENTAL:CONF 150.00 150.00 TEMECULA CTR A/B 176953 05/19/2016 004561 AUDIO EVOLUTION TAXES ON HOISTAND GAS LINE 689.06 689.06 MODIFICATION 176954 05/19/2016 008605 BONTERRA PSOMAS 3/4-3/31/16 ENVIRO MITIGATION SVCS 111.25 111.25 176955 05/19/2016 003138 CAL MAT ASPHALT SUPPLIES:PW ST MAI NT 377.25 377.25 Page:1 apChkLst Final Check List Page: 2 05/19/2016 10:21:06AM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176956 05/19/2016 004248 CALIF DEPT OF APR 16 FINGERPRINTING:ECO 4,279.00 4,279.00 JUSTICE-ACCTI NG DEV/HR/PD/TCS 176957 05/19/2016 009640 CERTIFION CORPORATION APR 16 ONLINE DATABASE 150.00 150.00 SUBSCRIPTION 176958 05/19/2016 004405 COMMUNITY HEALTH EMPLOYEE CHARITY DONATIONS 24.00 24.00 CHARITIES,C/O WELLS FARGO PAYMENT BANK 176959 05/19/2016 011922 CORELOGIC,INC. APR 16 WEB BASED SBSCRPTN FOR 235.00 REALQUEST MAR 16 WEB BASED SBSRIPTN FOR REj 251.50 486.50 176960 05/19/2016 004329 COSTCO TEMECULA#491 THEATER HOSPITALITY& 256.74 SUPPLIES:THEATER MISC SUPPLIES:ARTS CULTURE&EVEN 64.62 MISC.SUPPLIES:VAR TCSD EVENTS 103.04 MISC.SUPPLIES:HIGH HOPES PGRM 43.76 SUPPLIES:MOTHER'S DAY TEA EVENT:f 98.59 Misc supplies:Aquatics program 244.07 810.82 176961 05/19/2016 010650 CRAFTSMEN PLUMBING& PLUMBING SERVICES:FOC 263.48 HVACINC PLUMBING SRVCS:VAR PARK RESTROO 3,659.78 ICE MACHINE DIAGNOSTIC:CONF CENT 85.00 4,008.26 176962 05/19/2016 018491 CRONBERG PHOTOGRAPHY TCSD INSTRUCTOR EARNINGS 504.00 504.00 176963 05/19/2016 008533 DAMKO,CHRISTINE CALED 2016 CONFERENCE 4/26-28 224.53 224.53 176964 05/19/2016 010054 DANCE MAGAZINE,INC. 1-YEAR DANCE MAGAZINE RENEWAL: 34.95 34.95 THEATER 176965 05/19/2016 018850 DDH APPLE VALLEY APR 16 CONSTRUCTION OLD TOWN 2,346.50 2,346.50 CONSTRUCTION FRONT ST 176966 05/19/2016 018935 DELEON,GRACE REFUND:CREDITONACCT:TCSD 40.00 40.00 176967 05/19/2016 016756 DOCTOR'S NUTRITIONAL K-9 FOOD-POLICE 107.50 107.50 PRODUCTS 176968 05/19/2016 011292 ENVIRONMENTAL SCIENCE MAR 16 EIR:PROPOSED ALTAIR 370.00 ASSOC. SPECIFIC PLAN MAR 16 EIR:CYPRESS RIDGE DEVELOPP 12,663.01 13,033.01 176969 05/19/2016 018927 ESPARZA,ARMANDO AQUATIC FACILITY OPERATOR CERT: 299.99 299.99 Paget apChkLst Final Check List Page: 3 05/19/2016 10:21:06AM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176970 05/19/2016 001056 EXCEL LANDSCAPE,INC. REHAB PLANTING SRVCS:HARV LAKE 8,676.00 PARK IRRIGATION REPAIRS:VARIOUS PARKS 246.08 MISC IRRIGATION REPAIRS:VAR PARKS 123.41 MISC IRRIGATION REPAIRS:VAR PARKS 287.07 IRRIGATION REPAIRS:VARIOUS PARKS 165.16 REPLACE FOUNTAIN MOTOR:DUCK POI 2,231.71 REHAB PLANTING SRVCS:HARVESTON: 400.00 IRRIGATION REPAIRS:VARIOUS PARKS 236.22 IRRIGATION REPAIRS:VARIOUS PARKS 278.53 IRRIGATION REPAIRS:VARIOUS PARKS 171.50 IRRIGATION REPAIRS:VARIOUS PARKS 173.42 12,989.10 176971 05/19/2016 011145 FOSTER,JILL CHRISTINE TCSD INSTRUCTOR EARNINGS 2,156.00 TCSD INSTRUCTOR EARNINGS 960.40 TCSD INSTRUCTOR EARNINGS 4,272.10 7,388.50 176972 05/19/2016 002982 FRANCHISE TAX BOARD SUPPORT PAYMENT 350.00 350.00 176973 05/19/2016 002982 FRANCHISE TAX BOARD LEVY PAYMENT 80.85 80.85 176974 05/19/2016 002982 FRANCHISE TAX BOARD SUPPORT PAYMENT 45.00 45.00 176975 05/19/2016 016436 FRICK,TRACY VARIOUS MUSEUM SUPPLIES 304.50 304.50 176976 05/19/2016 018858 FRONTIER CALIFORNIA,INC. APR INTERNET SVCS:FIRE STN#95 119.49 MAY INTERNET SVCS:TCC 132.49 251.98 176977 05/19/2016 009097 FULL COMPASS SYSTEMS MISCAUDIO EQUIP:CRC 95.20 95.20 176978 05/19/2016 010326 G E MOBILE WATER,INC APPARATUS MAINT SUPPLIES:STA 89.92 89.92 84/73 176979 05/19/2016 001937 GALLS,LLC EQUIP:POLICE VOLUNTEERS 3.53 3.53 176980 05/19/2016 000177 GLENNIES OFFICE PRODUCTS APR 16 MISC OFFICE 131.91 INC SUPPLIES:INTERN/YOUTH AP 16 MISC OFC SUPPLIES:FOC&NPDE 140.48 APR 16 MISC OFFICE SUPPLIES-SPORT 243.00 APR 16 SMALL TOOLS/SUPPLIES:PUBLIC 634.39 APR 16 HARDWARE SUPPLIES:VAR FIRE 2,133.04 APR 16 OFFICE PROD UCTS:AQUATI CS 300.21 APR 16 MISC OFC SUPPLIES:INFO TECH 109.33 APR 16 MISC.OFC SUPPLIES-CITY CLE 100.77 3,793.13 Page3 apChkLst Final Check List Page: 4 05/19/2016 10:21:06AM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176981 05/19/2016 011640 GOALS COMMUNITY SVC GRANT FY 15/16 500.00 REFUND:SEC DEP:RM RENTAL:CRC 200.00 700.00 176982 05/19/2016 003792 GRAINGER ICE MACHINE:CONFERENCE CENTER 2,097.48 2,097.48 176983 05/19/2016 000186 HANKS HARDWARE INC APR 16 HARDWARE SUPPLIES:VAR 450.25 450.25 FIRE DEPTS 176984 05/19/2016 002109 HD SUPPLY CONSTR.SUPPLY MISC SUPPLIES:PW STREET MAI NT 194.47 194.47 LTD DIV 176985 05/19/2016 010210 HOME DEPOT SUPPLY INC, GENERATORS:TCC 3,585.87 3,585.87 THE 176986 05/19/2016 016903 HORIZON DISTRIBUTORS,INC. IRRIG CONTROLLERS:CAMPOS 10,725.31 10,725.31 VERDES SLOPE 176987 05/19/2016 016298 HORN CLINIC,THE SETTLEMENT:SPEAKEASY..MERC 327.60 327.60 5/14/16 176988 05/19/2016 016564 IMPACT TELECOM APR 800 SERVICES:CIVIC CENTER 56.03 56.03 176989 05/19/2016 018184 INLAND VLY BUS&COMM COMMUNITY SVC GRANT FY 15/16 1,000.00 1,000.00 FNDTN 176990 05/19/2016 018484 INSIGHT CONSULTING TRAFFIC SIGNAL EQUIP PURCH: PW 4,853.52 4,853.52 176991 05/19/2016 001407 INTER VALLEY POOL SUPPLY POOL CHEMICALS:VARSWIMMING 628.33 INC POOLS POOL CHEMICALS:VAR SWIMMING POO 650.95 1,279.28 176992 05/19/2016 010676 INTERWEST CONSULTING MAR 16 INSPCTN&PLAN CHECK 13,200.00 13,200.00 GROUP INC SRVCS:B&S 176993 05/19/2016 004115 K T U&ASSOCIATES MAR 16 TRAIL&BIKEWAY MASTER 1,327.00 1,327.00 PLAN 176994 05/19/2016 017730 KASHMERE FAMILY TRUST, JUN 16 FACILITY LEASE 5,307.84 5,307.84 THE PAYMENTS:HARVESTON 176995 05/19/2016 008456 KITZEROW,CHERYL REGISTRATION:DIST 12 SPRING CONF 49.00 49.00 5/14 176996 05/19/2016 004947 KOSS INTERNATIONAL CORP. Chalk supplies:2016 street painting 1,308.96 1,308.96 176997 05/19/2016 016110 LDCO,INC. RETENTION RELEASE:PW12-01 3,556.26 3,556.26 Page-.4 apChkLst Final Check List Page: 5 05/19/2016 10:21:06AM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 176998 05/19/2016 018936 MARTINEZ,ABIGAIL REFUND:LOSTMATERIALS 13.96 13.96 RETURNED:LIBRARY 176999 05/19/2016 000944 MCCAIN TRAFFIC SUPPLY INC TRAFFIC SFTWR MAINT 8,500.00 8,500.00 R E N E WA L:4/2016-3/201 177000 05/19/2016 017932 MENIFEE VALLEY CHAMBER REGISTRATION:STATE OF THE CITY 315.00 315.00 OF 6/16/16 177001 05/19/2016 015955 METRO FIRE&SAFETY,INC. fire ext srvcs&supplies:civic center 305.14 305.14 177002 05/19/2016 018314 MICHAEL BAKER INT'L INC. APR 16 ENGINEERING SRVCS:115/79S 2,929.48 INTERCH FEB 16 EIR:TEMECULA CREEK INN DVLF 12,720.22 MAR 16 EIR:TEMECULA CREEK INN DVLI 27,853.10 P/E 5/01/16 EIR:TEMECULA GATEWAY PF 9,620.00 P/E 04/03/16 ENG.SRVCS: SIDEWALKS— 4,522.21 57,645.01 177003 05/19/2016 013443 MIDWESTTAPE LLC MISC.BOOKS,AUDIO,DVDS.:LIBRARY 37.79 MISC.BOOKS,AUDIO,DVDS.:LIBRARY 16.19 53.98 177004 05/19/2016 012264 MIRANDA,JULIO C. TCSD INSTRUCTOR EARNINGS 157.50 157.50 177005 05/19/2016 001067 MITY LITE INC TABLES/CHAIRS/CHAIR RACKS:CRC 11,105.00 11,105.00 177006 05/19/2016 016445 MKB PRINTING& PRINTING:QUILT SHOW POSTCARDS 63.01 63.01 PROMOTIONAL INC 177007 05/19/2016 004040 MORAMARCO,ANTHONY J. DESIGN SERVICES:TCSDACTIVITY 1,800.00 GUIDE TCSD INSTRUCTOR EARNINGS 336.00 BANNERS:JRC 580.00 2,716.00 177008 05/19/2016 002925 NAPAAUTO PARTS AUTO PARTS&MISC SUPPLIES:STA 15.94 15.94 73 177009 05/19/2016 017864 NATURE WORKS SCULPTURE CREDIT MEMO:ADJ FOR RETENTION -77.50 INC PAYABLE PLAYGROUND EQUIP REPLACEMENT:CI 9,105.82 9,028.32 177010 05/19/2016 015164 NATURES IMAGE,INC APR 16 PECHANGA PKWY ENVRN 1,006.60 MITIGATION APR 16 ENVIRO MITIGATION:FVP OVERC 454.57 1,461.17 177011 05/19/2016 002292 OASIS VENDING COFFEE/KITCHEN SUPPLIES:CIVIC 431.46 CENTER KITCHEN&COFFEE SUPPLIES:MPSC 1,011.41 MISC KITCHEN SUPPLIES:FOC 199.49 1,642.36 Pages apChkLst Final Check List Page: 6 05/19/2016 10:21:06AM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 177012 05/19/2016 003964 OFFICE DEPOT BUSINESS SVS MISC OFFICE SUPPLIES:HR 88.45 DIV OFFICE SUPPLIES:CITY CLERK 92.56 LETTERHEAD STATIONARY:CM OFFICE 160.39 MISC OFFICE SUPPLIES:TCC 179.24 520.64 177013 05/19/2016 008871 ORIGINAL WATERMEN,INC. LIFEGUARD UNIFORMS:AQUATICS 2,640.95 2,640.95 177014 05/19/2016 013198 ORTENZO-HAYES,KRISTINE TCSD INSTRUCTOR EARNINGS 705.60 TCSD INSTRUCTOR EARNINGS 739.20 TCSD INSTRUCTOR EARNINGS 739.20 TCSD INSTRUCTOR EARNINGS 352.80 TCSD INSTRUCTOR EARNINGS 352.80 TCSD INSTRUCTOR EARNINGS 352.80 TCSD INSTRUCTOR EARNINGS 330.75 3,573.15 177015 05/19/2016 017888 PACIFIC HYDROBLASTING INC PAINT INTERIOR:YMCA 3,116.00 3,116.00 177016 05/19/2016 002800 PACIFIC STRIPING INC STRIPING SERVICES:PW TRAFFIC 1,772.10 1,772.10 177017 05/19/2016 010338 POOL&ELECTRICAL WATER CHEMICALS:MARG SPLASH 102.06 PRODUCTS INC PAD POOL CHEMICALS:CITY POOLS 418.18 520.24 177018 05/19/2016 014957 PRN PRODUCTIONS COMEDY @ THE MERC 5/13 53.20 53.20 177019 05/19/2016 012904 PRO ACTIVE FIRE DESIGN APR PLAN REVIEW SRVC: 6,676.40 6,676.40 PREVENTION 177020 05/19/2016 005075 PRUDENTIAL OVERALL APR UNIFORM SVCS/FLR MATS:PRKS 574.88 574.88 SUPPLY MNTC/C.C. 177021 05/19/2016 000262 RANCHO CALIF WATER MAY VAR WATER METERS:PW MAINT 215.99 DISTRICT MAY VAR WATER METERS:TCSD SVC LE 28,052.24 MAY VAR WATER METERS:PW FAC 3,639.52 MAY VAR WATER METERS:PW OLD TOW 669.88 MAY VAR WATER METERS:PW VARIOUS 716.69 MAY VAR WATER METERS:FIRE STNS 679.59 MAY VAR WATER METERS:PW CIP 220.08 MAY VAR WATER METERS:PW JRC 127.36 MAY VAR WATER METERS:PW CIP 447.48 MAY VAR WATER METERS:PW MAINT 166.87 34,935.70 177022 05/19/2016 013632 RELIANCE CHURCH REFUND:SEC DEP:RM RENTAL:CRC 200.00 200.00 Pages apChkLst Final Check List Page: 7 05/19/2016 10:21:06AM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 177023 05/19/2016 003591 RENES COMMERCIAL WEED ABATEMENT/EMERG 13,975.00 MANAGEMENT SPRAY:CITYWIDE MOWING/WEED ABATEMENT:CITY R-O-V 5,675.00 WEED ABATEMENT/EMERGSPRAY:CITY 2,035.00 21,685.00 177024 05/19/2016 000418 RIVERSIDE CO CLERK& RECORDING FEES:CFD 16-01 72.00 72.00 RECORDER RORIPAUGH PH2 177025 05/19/2016 001365 RIVERSIDE,COUNTY OF RENEW PERMIT:T.E.S.POOL 385.00 385.00 177026 05/19/2016 000277 S&S ARTS&CRAFTS INC MISC SUPPLIES:CRC 144.19 144.19 177027 05/19/2016 017699 SARNOWSKI,SHAWNA,M PHOTOGRAPHY:SPECIAL GAMES 2016 150.00 150.00 PRESTON 177028 05/19/2016 018012 SAUNDERS,CATHY TCSD INSTRUCTOR EARNINGS 252.00 TCSD INSTRUCTOR EARNINGS 126.00 TCSD INSTRUCTOR EARNINGS 252.00 TCSD INSTRUCTOR EARNINGS 252.00 TCSD INSTRUCTOR EARNINGS 252.00 TCSD INSTRUCTOR EARNINGS 252.00 1,386.00 177029 05/19/2016 013376 SECURITY SIGNAL DEVICES CONTROL SYS ACCESS:THEATER 123.31 123.31 INC 177030 05/19/2016 017365 SELSTAD,LONNIE DIXIELAND @ THE MERC 5/15 323.40 LEVY:DIXIELAND @ THE MERC 5/15 -80.85 242.55 177031 05/19/2016 008529 SHERIFF'S CIVIL DIV- SUPPORT PAYMENT 100.00 100.00 CENTRAL 177032 05/19/2016 009213 SHERRY BERRY MUSIC JAZZ @ THE MERC 5/12 569.00 569.00 177033 05/19/2016 013695 SHRED-IT US JV,LLC 4/28,DOC SHRED SRVCS:TEMECULA 16.54 POLICE 5/4,DOC SHRED SRVCS:TEMECULA POI 16.54 5/4,DOC SHRED SRVCS:CIVIC CENTER 63.00 96.08 177034 05/19/2016 009746 SIGNS BY TOMORROW SIGNAGE:SPECIAL GAMES 2016 175.91 PUBLIC NTC POSTING XX-1185:PLNG C( 191.40 PUBLIC NTC POSTING XX-1843-46:PLNC 148.20 PUBLIC NTC POSTING XX-1807:PLNG G 444.60 PUBLIC NTC POSTING XX-0141:PLNG C, 592.80 PUBLIC NTC POSTING XX-1898:PLNG C, 148.20 1,701.11 177035 05/19/2016 000645 SMART&FINAL INC SUPPLIES:AQUATICS 370.98 MISC SUPPLIES:VAR TCSD EVENTS 47.99 MISC SUPPLIES:HIGH HOPES PGRM 190.12 MISC SUPPLIES:ARTS CULTURE&EVEN 120.34 729.43 Page:7 apChkLst Final Check List Page: 8 05/19/2016 10:21:06AM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 177036 05/19/2016 018937 SMITH,WENDY REFUND:SEC DEP:RM 200.00 200.00 RENTAL:HARVESTON 177037 05/19/2016 000537 SO CALIF EDISON APR 2-31-936-3511:46488 PECHANGA 50.30 PKWY APR 2-35-421-1260:41955 5TH ST LS3 22.77 APR 2-29-657-2563:42902 BUTTERFIELD 201.04 APR 2-29-458-7548:32000 RANCHO CAL 288.88 APR 2-27-805-3194:42051 MAIN ST 3,184.18 APR 2-36-531-7916:44205 MAIN ST PED 166.43 APR 2-20-798-3248:42081 MAIN ST 1,250.62 APR 2-30-066-2889:30051 RANCHO VISTF 25.15 APR 2-02-351-5281:30875 RANCHO VISTF 3,502.53 APR 2-36-122-7820:31777 DEPORTOLA R 25.01 APR 2-25-350-5119:45602 REDHAWK PKV 25.92 APR 2-10-331-2153:28816 PUJOL ST 750.05 APR 2-33-777-1950:40135 VILLAGE RD 625.94 APR 2-30-608-9384:28582 HARVESTON D 409.81 APR 2-37-303-0485:27498 ENTERPRISE C 59.31 APR 2-29-479-2981:31454 TEM PKWY TC' 98.94 APR 2-29-974-7899:26953 YNEZ RD LS3 145.04 APR 2-01-202-7330:VARIOUS LS-1 ALLNII 78,330.02 APR 2-36-171-5626:BUTTERFIELD/LA SEI 130.49 APR 2-01-202-7603:VARIOUS LS-1 ALLNII 24,928.35 APR 2-31-031-2590:28301 RANCHO CAL 23.47 MAR 2-05-791-8807:31587 TEM PKWY LS: 8,689.35 122,933.60 177038 05/19/2016 002503 SOUTH COAST AIR QUALITY ANN'L OPERATING FEES:CRC 346.54 EMISSIONS FEES:CRC 121.44 467.98 177039 05/19/2016 000519 SOUTH COUNTY PEST PEST CONTROL SRVCS:O.A.T.C. 48.00 CONTROL INC PEST CONTROL SRVCS:STN 84 80.00 PEST CONTROL SRVCS:RRSP 94.00 PEST CONTROL SRVCS:REDHAWK DOC 94.00 316.00 177040 05/19/2016 018938 SOUTHERN CAL HOIST REPAIR HOIST INSTALL/CITY FEES:MURR CRK 3,360.00 3,360.00 BRIDGE 177041 05/19/2016 012652 SOUTHERN CALIFORNIA MAY GEN USAGE:0141,0839,2593,9306 566.60 566.60 177042 05/19/2016 010972 SPORTS FACILITIES GROUP BASKETBALL BACKSTOP MAINT:CRC 975.00 INC GYM ELECTRICAL REPAIR SRVC:CRC GYM R 1,925.00 2,900.00 177043 05/19/2016 000293 STADIUM PIZZA INC REFRESHMENTS:HUMAN SRVCS 104.38 104.38 PGRM Page:8 apChkLst Final Check List Page: 9 05/19/2016 10:21:06AM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 177044 05/19/2016 008337 STAPLES BUSINESS MISC OFFICE SUPPLIES:FINANCE 66.12 ADVANTAGE MISC OFFICE SUPPLIES:PW CIP 32.39 MISC OFFICE SUPPLIES:PW CIP 24.83 MISC OFFICE SUPPLIES:HISTORY MUSE 27.86 MISC OFFICE SUPPLIES:LIBRARY 267.22 MISC OFFICE SUPPLIES:LIBRARY 17.59 MISC OFFICE SUPPLIES:THEATER 106.54 CREDIT:OFFICE SUPPLIES/O.T.STOREFF -3.41 MISC OFFICE SUPPLIES:PW DEPTS 221.29 MISC OFFICE SUPPLIES:HISTORY MUSE 40.45 MISC OFFICE SUPPLIES:CRC 127.06 MISC OFFICE SUPPLIES:HISTORY MUSE 124.50 OFFICE SUPPLIES:STA 73 240.93 OFFICE SUPPLIES:STA 73 40.39 MISC OFFICE SUPPLIES:OLD TOWN STC 43.41 MISC OFFICE SUPPLIES:OLD TOWN STC 3.41 1,380.58 177045 05/19/2016 012789 STUART,JENNIFER SARAH TCSD INSTRUCTOR EARNINGS 4,669.58 4,669.58 177046 05/19/2016 018933 TEMECULA SALON SUITES REFUND:BUS LIC FEES:BL#038620 51.00 51.00 177047 05/19/2016 006305 TEMECULA SISTER CITY ASSN SISTER CITIES SPONSORSHIP 1,600.00 1,600.00 177048 05/19/2016 006529 TEMECULA VALLEY GARDEN REFUND:SEC DEP:RM RENTAL:CRC 200.00 200.00 CLUB 177049 05/19/2016 009194 TEMECULA VALLEY NEWS APR ADVERTISING:TEMECULA 257.76 257.76 PRESENTS 177050 05/19/2016 016311 TIERCE,NICHOLAS GRAPHIC DESIGN SERVICES: 2,925.00 2,925.00 THEATER 177051 05/19/2016 010276 TIME WARNER CABLE MAY HIGH SPEED INTERNET:32364 54.99 OVERLAND MAY HIGH SPEED INTERNET:COAX 28.43 83.42 177052 05/19/2016 017163 TRI POINTE HOMES,INC. REFUND:ENG GRAD DEP:LD13-036GR 50,000.00 50,000.00 177053 05/19/2016 009709 U H S OF RANCHO SPRINGS, APRASSAULT EXAMS:POLICE 1,800.00 1,800.00 INC 177054 05/19/2016 017579 U.S.HEALTHWORKS MEDICAL MEDICAL SCREENINGS:HR 997.00 997.00 177055 05/19/2016 007766 UNDERGROUND SERVICE APR UNDERGROUND UTILITY 169.50 169.50 ALERT LOCATOR:PWTRAF Page9 apChkLst Final Check List Page: 10 05/19/2016 10:21:06AM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 177056 05/19/2016 002110 UNITED RENTALS NORTH MISC EQUIP RENTALS:PW STREET 33.21 33.21 AMERICA MAINT 177057 05/19/2016 000325 UNITED WAY EMPLOYEE CHARITY DONATIONS 5.00 5.00 PAYMENT 177058 05/19/2016 004848 VERIZON APR LONG DISTANCE PHONE SVCS 4.29 4.29 177059 05/19/2016 009101 VISION ONE INC APR SHOWARE TICKETING 1,628.30 1,628.30 SRVCS:THEATER 177060 05/19/2016 007987 WALMART MISC SUPPLIES:SKATE PARK 125.93 MISCSUPPLIES:PENNYPICKLE EXHIBIT! 176.03 MISC SUPPLI ES:AQUATICS 960.56 MISC SUPPLI ES:AQUATICS 40.40 MISC RECREATION SUPPLIES:CRC 301.84 MISC RECREATION SUPPLIES:CRC 32.31 1,637.07 177061 05/19/2016 001342 WAXIE SANITARY SUPPLY INC CUSTODIAL 2,515.11 SUPPLI ES:THEATER/PARKS/TVE2 MISC CUSTODIAL SUPPLIES:VAR PARKS 327.94 CUSTODIAL SUPPLIES:LIBR/PARKS/C.C. 2,069.60 4,912.65 177062 05/19/2016 003730 WEST COAST ARBORISTS INC 4/1-15 TREE TRIMS/REMOVALS:WOLF 5,313.00 CRK SLOP 4/1-15 EMERG TREE MAINT SRVCS:VAR 252.00 4/1-15 TREE MAINT SERVICES:VAIL RAN, 770.00 4/1-15 TREE TIMMING&REMOVAL:VAR F 4,330.00 10,665.00 177063 05/19/2016 008402 WESTERN RIVERSIDE APR'16 MSHCP PAYMENT 57,435.80 57,435.80 COUNTY 177064 05/19/2016 000230 WILLDAN FINANCIAL FEB FISCAL IMPACTANALYSIS:TEM 9,680.00 9,680.00 SERVICES CRK INN 177065 05/19/2016 004567 WITCHER ELECTRIC LIGHTING SYSTEM REPAIRS:OLD 537.00 537.00 TOWN 177066 05/19/2016 018934 WOODS,LEVAR REFUND:SEC DEP:RM RENTAL:TCC 200.00 200.00 1001055 05/12/2016 018763 CAHA,WENDE REFUND:PRACTICE TEST-ACT 10.00 10.00 9030.101 1001056 05/12/2016 018929 CHONG,MIOK REFUND:SEC DEP:PICNIC 195.00 195.00 RENTAL:HARVESTON 1001057 05/12/2016 018929 CHONG,MIOK REFUND:PICNIC RENTAL:HARVESTON 60.00 60.00 Page:10 apChkLst Final Check List Page: 11 05/19/2016 10:21:06AM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 1001058 05/12/2016 018930 HALVORSEN,BRADLEY REFUND:SEC 150.00 150.00 DEP:AMPHITHEATER:CRC 1001059 05/12/2016 018930 HALVORSEN,BRADLEY REFUND:CREDIT:AMPHITHEATER:CRC 100.00 100.00 1001060 05/12/2016 018931 HARRIS,WILLIAM REFUND:SEC DEP:RM 150.00 150.00 RENTAL:HARVESTO N 1001061 05/12/2016 018931 HARRIS,WILLIAM REFUND:CREDIT:RM 460.00 460.00 RENTAL:HARVESTON 1001062 05/12/2016 018932 WOODMANCY,VICTORIA REFUND:CLASSIC FRENCH DESSERT 37.00 37.00 SERIES Grand total for UNION BANK: 1,008,684.40 Page:11 apChkLst Final Check List Page: 12 05/19/2016 10:21:06AM CITY OF TEMECULA 135 checks in this report. Grand Total All Checks: 008,684.40 Page:12 apChkLst Final Check List Page: 1 05/26/2016 1:00:50PM CITY OF TEMECULA Bank: union UNION BANK Check# Date Vendor Description Amount Paid Check Total 2980 05/25/2016 000246 PERS(EMPLOYEES' PERS RETIREMENT PAYMENT 39,295.46 39,295.46 RETIREMENT) 2981 05/23/2016 018098 ACME ADMINISTRATORS,INC WORKERS COMP CLAIM WITH ACME 10,000.00 10,000.00 177067 05/26/2016 016764 ABM BUILDING SERVICES,LLC HVAC PREV MAI NT SRVCS:CIVIC 423.95 CENTER HVAC PREV MAINT SRVCS:CIVIC CENTE 298.25 hvac prev maint srvcs:civic center— 1,103.00 EXHAUST FAN MAINT SRVC:PBSP SNAC 178.95 INSTALLED COMPRESSOR:THEATER 2,211.00 4,215.15 177068 05/26/2016 001517 AETNA BEHAVIORAL HEALTH, CREDIT BILLING ADJ:DEDUCT ONE -4.40 LLC JUN 16 EMPLOYEE ASSISTANCE PRGM 633.60 629.20 177069 05/26/2016 018730 AGHAPY GROUP INC. CONSTRUCTION OF PARK&RIDE:PW 112,730.45 112,730.45 177070 05/26/2016 018953 ALCARAZ,ANDREA REFUND:SEC DEP:PICNIC 200.00 200.00 RENTAL:HARVESTO N 177071 05/26/2016 003951 ALL AMERICAN ASPHALT ASPHALT SUPPLIES:PW STREETS 502.64 502.64 DIVISION 177072 05/26/2016 006915 ALLIE'S PARTY EQUIPMENT MISC.RENTALS:DADDY/DAUGHTER 151.78 151.78 DATE NIGHT 177073 05/26/2016 000936 AMERICAN RED CROSS CERTIFICATION CARDS:AQUATICS 105.00 105.00 177074 05/26/2016 004262 BIO-TOX LABORATORIES DRUG/ALCOHOL ANALYSIS:POLICE 776.00 DRUG/ALCOHOL ANALYSIS:POLICE 1,132.70 DRUG/ALCOHOL ANALYSIS:POLICE 1,724.50 3,633.20 177075 05/26/2016 017115 BUREAU OF OFFICE TRANSCRIPTION SRVCS:TEMECULA 28.20 28.20 SERVICES,INC POLICE 177076 05/26/2016 005321 CALIF ASSOC OF CODE '16 CACE MEMBERSHIP:BALL,DIANE 85.00 '16 CACE MEMBERSHIP:COLE,TOM 85.00 '16 CACE MEMBERSHIP:CHING,MARIA 85.00 255.00 177077 05/26/2016 005321 CALIF ASSOC OF CODE CA MOLD UPDATE-CHING,MARIA 15.00 CA MOLD UPDATE-COLE,TOM 15.00 30.00 177078 05/26/2016 000647 CALIF DEPT OF CONSUMER 7/1-6/30/17 ENG LIC 48279:GARCIA, 115.00 115.00 AFFAIRS TOM 177079 05/26/2016 000137 CHEVRON AND TEXACO APR 16 CITY VEHICLES FUEL:POLICE 1,669.41 1,669.41 Page:1 apChkLst Final Check List Page: 2 05/26/2016 1:00:50PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 177080 05/26/2016 000442 COMPUTER ALERT SYSTEMS SVC CALL:TEMECULA VLY 85.80 MUSEUM-CHAPEL SEC ALARM REPAIRS:TCC&TVM CHAP 600.00 685.80 177081 05/26/2016 002945 CONSOLIDATED ELECTRICAL electrical supplies:of parking garage 1,199.88 DIST. ELECTRICAL SUPPLIES:CIVIC CENTER 453.60 1,653.48 177082 05/26/2016 013379 COSSOU,CELINE TCSD INSTRUCTOR EARNINGS 259.00 TCSD INSTRUCTOR EARNINGS 140.00 TCSD INSTRUCTOR EARNINGS 157.50 556.50 177083 05/26/2016 004329 COSTCO TEMECULA#491 MISC.SUPPLIES:HIGH HOPES PGRM 445.97 445.97 177084 05/26/2016 017542 COX,KRISTI LYN TCSD INSTRUCTOR EARNINGS 336.00 TCSD INSTRUCTOR EARNINGS 403.20 739.20 177085 05/26/2016 014580 DANCE THEATRE COLLECTIVE SETTLEMENT:DANCEXCHANGE 66.50 66.50 05/17/16 177086 05/26/2016 001393 DATATICKET,INC. APR 16 PARKING CITATION 2,144.88 2,144.88 PROCESSING:POLIC 177087 05/26/2016 002990 DAVID TURCH&ASSOCIATES fed.legislaltive consuslting svcs:cm 3,500.00 3,500.00 177088 05/26/2016 003945 DIAMOND ENVIRONMENTAL PORTABLE RESTROOMS:VAIL RANCH 52.80 SRVCS PARK PORTABLE RESTROOMS:RIVERTON PAI 52.80 PORTABLE RESTROOMS:LONG CANYOI 52.80 PORTABLE RESTROOMS:LASERENA W, 52.80 211.20 177089 05/26/2016 016756 DOCTOR'S NUTRITIONAL K-9 FOOD-POLICE 82.80 82.80 PRODUCTS 177090 05/26/2016 004192 DOWNS ENERGY FUEL& FUEL FOR CITY VEHICLES:TCSD 428.64 LUBRICANTS FUEL FOR CITY VEHICLES:PLANNNIG/C 137.45 FUEL FOR CITY VEHICLES:TRAFFIC DIV 235.51 FUEL FOR CITY VEHICLES:BLDG INSPE, 126.47 FUEL FOR CITY VEHICLES:POLICE DEP' 40.05 FUEL FOR CITY VEHICLES:PUBLIC WOF 734.54 FUEL FOR CITY VEHICLES:PUBLIC WOF 622.79 2,325.45 177091 05/26/2016 002390 EASTERN MUNICIPAL WATER APR WATER METER:MURR HOT 37.52 DIST SPRINGS RD APR WATER METER:39656 DIEGO DR 62.17 APR WATER METER:MURR HOT SPRING 162.00 261.69 177092 05/26/2016 008704 EDWARDS,MARYANN REIMB:SCAG&CA CITIES 0.45 0.45 Paget apChkLst Final Check List Page: 3 05/26/2016 1:00:50PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 177093 05/26/2016 013367 ELECTRO INDUSTRIAL SUPPLY MISC SMALL TOOLS&EQUIP:PW 836.50 836.50 TRAFFIC 177094 05/26/2016 015090 EVAPCO PRODUCTS,INC. MAY 16 MAI NT SVCS WATER 550.00 550.00 SYSTEM:CVC CTR 177095 05/26/2016 012170 E-Z UP DIRECT.COM,LLC EZ UPS-TCC HI VIZ SHELTER WITH 3,228.01 3,228.01 STEEL FR 177096 05/26/2016 000165 FEDERAL EXPRESS INC 5/6-5/9 EXP MAIL SVCS:HR/CC/CIP 67.50 67.50 177097 05/26/2016 016436 FRICK,TRACY REIMB:MUSEUM&SENIOR CTR 187.20 187.20 SUPPLIES 177098 05/26/2016 018858 FRONTIER CALIFORNIA,INC. MAY GENERAL USAGE:41000 MAIN ST 4,492.16 MAY INTERNET SVCS:C.MUSEUM,GIFT 124.99 APR INTERNET SVCS:FIRE STN#73 100.77 MAY INTERNET SVCS:SENIOR CENTER 144.99 MAY GENERAL USAGE:41000 MAIN ST 2,307.61 MAY INTERNET SVCS:LI BRARY 184.99 MAY INTERNET SVCS:SR.CTR,SKATE P. 129.24 MAY INTERNET SVCS:CITY HALL 289.99 7,774.74 177099 05/26/2016 001937 GALLS,LLC EQUIP:POLICE VOLUNTEERS 86.32 POLICE EQUIP:TEMECULA PD SHOULD[ 1,033.56 POLICE EQUIP:TEMECULA PD SHOULD[ -699.53 EQUIP:POLICE VOLUNTEERS 35.50 EQUIP:POLICE VOLUNTEERS 23.65 EQUIP:POLICE VOLUNTEERS 21.58 EQUIP:POLICE VOLUNTEERS 36.70 EQUIP:POLICE VOLUNTEERS 14.04 551.82 177100 05/26/2016 000177 GLENNIES OFFICE PRODUCTS APR 16 MISC.OFFICE 338.34 338.34 INC SUPPLIES:PLANNING 177101 05/26/2016 009608 GOLDEN VALLEY MUSIC SETTLEMENT:CLASSICS...MERC MAY 560.70 560.70 SOCIETY 2016 177102 05/26/2016 003792 GRAINGER MAINTENANCE EQUIP:HARV LAKE 2,331.36 2,331.36 PARK 177103 05/26/2016 018949 GRANT,DANIELLE REFUND:SEC DEP:RM 200.00 200.00 RENTAL:HARVESTO N 177104 05/26/2016 015451 GREATAMERICA FINANCIAL MAY'16 LEASE COPIES:CITY 520.09 520.09 SVCS HALL/OFF-SITE Page3 apChkLst Final Check List Page: 4 05/26/2016 1:00:50PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 177105 05/26/2016 002109 HD SUPPLY CONSTR.SUPPLY MISC SUPPLIES:PW STREET MAINT 596.05 596.05 LTD DIV 177106 05/26/2016 017334 HOUSE OF AUTOMATION INC. install doors:detectors:parking garage 1,630.00 install doors:detectors:parking garage 420.00 install doors:detectors:parking garage 980.00 3,030.00 177107 05/26/2016 018747 HP ENTERPRISE COMPANY replacement of failed driver:lnfo Tech 849.99 849.99 177108 05/26/2016 014062 ID CARD GROUP PROXIMITY CARD SUPPLIES:HELP 75.30 75.30 DESK 177109 05/26/2016 006914 INNOVATIVE DOCUMENT plotter ink:Central Services 1,431.00 SOLUTIONS plotter ink:Central Services 110.10 APR 16 COPIER MAINT/REPAIR/USAGE:C 6,143.01 APR 16 COPIER MAINT/REPAIR/USAGE:C 1,680.51 9,364.62 177110 05/26/2016 004119 J T B SUPPLY COMPANY INC TRAFFIC LIGHT SUPPLIES:PW 4,681.20 4,681.20 TRAFFIC 177111 05/26/2016 018950 KELLEY,DEBORAH REIMB:SUPPLIES FOR CHILDREN'S 80.17 80.17 MUSEUM 177112 05/26/2016 001091 KEYSER MARSTON APR 16 PROPOSED ALTAIRAP FISCAL 365.00 ASSOCIATES INC IMPANA P/E 04/30/16 CONSULTING SRVCS:PLANI 1,616.21 1,981.21 177113 05/26/2016 017118 KRACH,BREE B. Awards and trophies for cultural art 222.48 222.48 177114 05/26/2016 018500 LABOR READY SOUTHWEST, 04/30-05/06 TEMP HELP:STREET& 822.00 822.00 INC PARK MAI 177115 05/26/2016 004412 LEANDER,KERRY D. TCSD INSTRUCTOR EARNINGS 210.00 TCSD INSTRUCTOR EARNINGS 714.00 TCSD INSTRUCTOR EARNINGS 420.00 TCSD INSTRUCTOR EARNINGS 227.50 TCSD INSTRUCTOR EARNINGS 227.50 TCSD INSTRUCTOR EARNINGS 638.40 2,437.40 Page:4 apChkLst Final Check List Page: 5 05/26/2016 1:00:50PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 177116 05/26/2016 011920 MASTER CONCEPTS LLC TCSD INSTRUCTOR EARNINGS 1,932.00 TCSD INSTRUCTOR EARNINGS 294.00 TCSD INSTRUCTOR EARNINGS 606.38 TCSD INSTRUCTOR EARNINGS 661.50 TCSD INSTRUCTOR EARNINGS 1,102.50 TCSD INSTRUCTOR EARNINGS 735.00 TCSD INSTRUCTOR EARNINGS 220.50 TCSD INSTRUCTOR EARNINGS 808.50 TCSD INSTRUCTOR EARNINGS 514.50 TCSD INSTRUCTOR EARNINGS 882.00 TCSD INSTRUCTOR EARNINGS 294.00 TCSD INSTRUCTOR EARNINGS 735.00 TCSD INSTRUCTOR EARNINGS 588.00 TCSD INSTRUCTOR EARNINGS 514.50 TCSD INSTRUCTOR EARNINGS 882.00 TCSD INSTRUCTOR EARNINGS 367.50 TCSD INSTRUCTOR EARNINGS 735.00 TCSD INSTRUCTOR EARNINGS 294.00 TCSD INSTRUCTOR EARNINGS 441.00 12,607.88 177117 05/26/2016 015259 MERCURY DISPOSAL HOUSEHOLD BATTERY RECYCLING 213.56 213.56 SYSTEMS,INC. PROGRAM 177118 05/26/2016 005690 MICHELLE'S PLACE WOMENS FY 15/16 COMMUNITY SERVICE 2,000.00 2,000.00 BREAST FUNDING 177119 05/26/2016 013443 MIDWEST TAPE LLC MISC.BOOKS,AUDIO,DVDS.:LIBRARY 274.12 274.12 177120 05/26/2016 000973 MIRACLE RECREATION VAR PARKS PLAYGROUND 30.26 30.26 EQUIPMENT EQUIPMENT 177121 05/26/2016 001868 MIYAMOTO-JURKOSKY,SUSAN TCSD INSTRUCTOR EARNINGS 369.60 ANN TCSD INSTRUCTOR EARNINGS 302.40 672.00 177122 05/26/2016 016445 MKB PRINTING& #10 WINDOW ENV.:BUSINESS 284.13 PROMOTIONAL INC LICENSE PINK ENVELOPES FOR BUSINESS LICE 154.44 BUSINESS CARDS:PATRON SVCS COOR 71.71 510.28 177123 05/26/2016 013965 MONOPRICE,INC. MISC SMALL TOOLS:IT HELP DESK& 65.25 65.25 AV 177124 05/26/2016 004040 MORAMARCO,ANTHONY J. STAFF SHIRTS:CRC/SKATE PARK 912.00 TCSD INSTRUCTOR EARNINGS 84.00 TCSD INSTRUCTOR EARNINGS 591.50 1,587.50 177125 05/26/2016 002727 MUNICIPAL MGMT MEMBESHIP DUES:LEHNER,LYNN 85.00 85.00 ASSOCIATION Pages apChkLst Final Check List Page: 6 05/26/2016 1:00:50PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 177126 05/26/2016 002925 NAPAAUTO PARTS MISC PARTS&SUPPLIES:PW STREET 52.19 MAI NT MISC PARTS&SUPPLIES:PW STREET M 92.46 MISC PARTS&SUPPLIES:PW STREET M 41.02 185.67 177127 05/26/2016 001323 NESTLE WATERS NORTH 4/9-5/8/16 DRINKING 16.56 16.56 AMERICA WATER:HARVESTON 177128 05/26/2016 002105 OLD TOWN TIRE&SERVICE CITY VEHICLE REPAIRS&MAINT.:B&S 50.39 PARK RANGER VEHICLE MAINTENANCE 95.00 PARK RANGER VEHICLE MAINTENANCE 419.99 565.38 177129 05/26/2016 018952 ON GUARD FIRE PROTECTION REFUND:INCORRECT FEE 902.00 902.00 CHARGED:F16-0616 177130 05/26/2016 017372 PHARIS,EVA REIMB:RFRSHMNTS&SUPPLIES FOR 61.83 61.83 CM OFC 177131 05/26/2016 010338 POOL&ELECTRICAL WATER CHEMICALS:MARG SPLASH 162.01 PRODUCTS INC PAD POOL CHEMICALS:VAR SWIMMING POC 653.82 815.83 177132 05/26/2016 013725 PROCRAFT INC GARAGE DOOR REPAIR:FIRE STN#92 95.00 GARAGE DOOR REPAIR:FIRE STN#84 95.00 GARAGE DOOR REPAIR:FIRE STN#84 142.50 332.50 177133 05/26/2016 005075 PRUDENTIAL OVERALL CREDIT:BILLINGADJ/HARVESTON -36.92 SUPPLY CNTR APR UNIFORM/MATS/TWL RENTALS:CIT` 818.44 781.52 177134 05/26/2016 014494 R&R CONTROLS,INC HVAC CONTROL SYS REPAIR:TCC 378.00 378.00 SAFE 177135 05/26/2016 000262 RANCHO CALIF WATER APR COMM WATER METER:28640 9.96 DISTRICT PUJOL ST APR VAR WATER METERS:41951 MORAC 370.03 APR LNDSCP WATER METER:CALLE ELE 56.60 MAY VAR WATER METERS:PW YMCA 719.81 MAY VAR WATER METERS:TCSD SVC LE 14,801.20 15,957.60 177136 05/26/2016 000907 RANCHO TEMECULA CAR APR CITY VEH DETAILING SVCS:B&S, 107.94 107.94 WASH FIRE,P 177137 05/26/2016 003591 RENES COMMERCIAL MOWING/WEED ABATEMENT:CITY 4,950.00 MANAGEMENT CHANNELS WEED ABATEMENT/EMERGSPRAY:CITY 8,975.00 13,925.00 177138 05/26/2016 010087 RIGGS&RIGGS INC CONSULTANT SVCS:APPRAISAL:CITY 2,700.00 2,700.00 OWNED PRO 177139 05/26/2016 001365 RIVERSIDE,COUNTY OF RENEW PERMIT:SNACK BAR:SAM 227.00 227.00 HICKS PARK Pages apChkLst Final Check List Page: 7 05/26/2016 1:00:50PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 177140 05/26/2016 001048 ROSAS CANTINA RESTAURANT REFRESHMENTS:SPEC NEEDS 690.40 690.40 PROM:H.HOPES 177141 05/26/2016 012251 ROTH,DONALD J. TCSD INSTRUCTOR EARNINGS 504.00 TCSD INSTRUCTOR EARNINGS 252.00 756.00 177142 05/26/2016 004274 SAFE&SECURE LOCKSMITH LOCKSMITH SVCS:YMCA 12.96 LOCKSMITH SVCS:PW CIP:FIRE STN 73 3,492.41 3,505.37 177143 05/26/2016 017424 SAMPLE,MARCIA REIMB:'16 TYLER CONNECT 840.17 840.17 CONVENTION 177144 05/26/2016 009980 SANBORN,GWYNETH A. COUNTRY LIVE!@ THE MERC 5/21 342.75 342.75 177145 05/26/2016 009213 SHERRY BERRY MUSIC JAZZ @ THE MERC 5/19 553.00 553.00 177146 05/26/2016 000537 SO CALIF EDISON APR 2-33-237-4818:30499 RANCHO CAL 96.19 APR 2-31-419-2659:26706 YNEZ RD TC1 121.96 APR 2-29-974-7568:26953 YNEZ RD TC1 131.68 APR 2-31-693-9784:26036 YNEZ RD TC1 361.95 APR 2-29-223-9571:30395 MURR HOT SP 53.66 APR 2-26-887-0789:40233 VILLAGE RD PI 1,631.03 APR-MAY 2-27-560-0625:32380 DEERHOL 2,286.35 APR 2-00-397-5059:33340 CAMINO PIEDF 8,125.55 APR 2-28-171-2620:40820 WINCHESTER 765.26 13,573.63 177147 05/26/2016 002503 SOUTH COAST AIR QUALITY JUL'15-JUN'16:AQMD FEE:TVE2 122.53 JUL'15-JUN'16:AQMD FEE:CIVIC CENTE 122.53 JUL'15-JUN'16:AQMD FEE:LIBRARY 122.53 367.59 177148 05/26/2016 000519 SOUTH COUNTY PEST pest control srvcs:var facilities- 958.00 CONTROL INC pest control srvcs:city right-of-ways 94.00 1,052.00 177149 05/26/2016 015648 STEIN,ANDREW FANNY PACKS:DAY CAMP 281.64 281.64 177150 05/26/2016 001546 STRAIGHT LINE GLASS REPLC LEAKY WINDOW:TEM VALLEY 10,583.95 10,583.95 MUSEUM 177151 05/26/2016 013387 SWEEPING UNLIMITED INC SWEEPING SVCS:PARKING 500.00 500.00 STRUCTURE 177152 05/26/2016 010191 TAYLOR,JUDY PERFORMANCE:W.CULTURAL 600.00 600.00 HERITAGE DAY 6/4 177153 05/26/2016 004260 TEMECULA STAMP& PLAN CHECK/COUNTER STAMPS:B&S 44.49 44.49 GRAPHICS Page:7 apChkLst Final Check List Page: 8 05/26/2016 1:00:50PM CITY OF TEMECULA Bank: union UNION BANK (Continued) Check# Date Vendor Description Amount Paid Check Total 177154 05/26/2016 000876 TEMECULA VALLEY BALLOON REFUND:SEC DEP:RM RENTAL:CONF 150.00 &WI NE CTR A/B SPONSORSHIP:TV BALLOON&WINE FE 30,000.00 30,150.00 177155 05/26/2016 003941 TEMECULA WINNELSON PLUMBING SUPPLIES:VARIOUS 1,096.61 1,096.61 COMPANY PARKS 177156 05/26/2016 010276 TIME WARNER CABLE MAY HIGH SPEED INTERNET:29119 592.41 MARGARITA MAY HIGH SPEED INTERNET:32211 WOLI 202.11 794.52 177157 05/26/2016 002702 U S POSTAL SERVICE JAN'16 POSTAGE METER DEPOSIT 2,555.60 2,555.60 177158 05/26/2016 017579 U.S.HEALTHWORKS MEDICAL MEDICAL SCREENINGS:HR 795.00 MEDICAL SCREENINGS:HR 86.00 881.00 177159 05/26/2016 001342 WAXIE SANITARY SUPPLY INC CUSTODIAL SUPPLIES:THEATER 1,186.22 small equip parts:birdsall sports park 753.25 1,939.47 177160 05/26/2016 000341 WILLDAN ASSOCIATES INC TRAFFIC ENGINEERING SVCS:PW 13,981.25 13,981.25 177161 05/26/2016 000230 WILLDAN FINANCIAL FISCAL IMPACTANALYSIS:TEM CREEK 1,510.00 SERVICES INN FISCAL IMPACTANALYSIS:TEM CREEK II 5,800.00 7,310.00 177162 05/26/2016 016305 YONKER,JOHN REIMB:UNIFORM SHIRTS 97.29 97.29 1001063 05/19/2016 018942 AYALA,MARICELA REFUND:SEC DEP:RM RENTAL:CRC 200.00 200.00 1001064 05/19/2016 018943 BESANA,KAREN REFUND:KARATE BEGINNING 3600.103 180.00 180.00 1001065 05/19/2016 018944 COTTER,JONATHAN REFUND:PICNIC RENTAL:MEADOWS 43.00 43.00 PARK 1001066 05/19/2016 018945 COY,JOSHUA REFUND:SEC DEP:RM RENTAL:TCC 200.00 200.00 1001067 05/19/2016 018946 GARCIA,MARCO POLO REFUND:SEC DEP:RM 200.00 200.00 RENTAL:HARVESTON 1001068 05/19/2016 018947 MONTEFORTE,PAUL REFUND:WSI CLASS 5002.406 225.00 225.00 1001069 05/19/2016 018948 SANTILLAN,MARIA REFUND:SEC DEP:RM 200.00 200.00 RENTAL:HARVESTO N 1001070 05/19/2016 018934 WOODS,LEVAR REFUND FEES:PATIO/RM RENTAL:TCC 75.00 75.00 Page.8 apChkLst Final Check List Page: 9 05/26/2016 1:00:50PM CITY OF TEMECULA Grand total for UNION BANK: 376,343.50 Page9 apChkLst Final Check List Page: 10 05/26/2016 1:00:50PM CITY OF TEMECULA 106 checks in this report. Grand Total All Checks: 376,343.50 Page:10 Item No . 4 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jennifer Hennessy, Finance Director DATE: June 14, 2016 SUBJECT: Approve the City Treasurer's Report as of April 30, 2016 PREPARED BY: Rudy J. Graciano, Revenue Manager RECOMMENDATION: That the City Council approve and file the City Treasurer's Report as April 30, 2016. BACKGROUND: Government Code Sections 53646 and 41004 require reports to the City Council regarding the City's investment portfolio, receipts, and disbursements respectively. Adequate funds will be available to meet budgeted and actual expenditures of the City for the next six months. Current market values are derived from the Local Agency Investment Fund (LAIF) reports, Union Bank of California trust and custody statements, and from US Bank trust statements. Attached is the City Treasurer's Report that provides this information. The City's investment portfolio is in compliance with the statement of investment policy and Government Code Sections 53601 and 53635 as of April 30, 2016. FISCAL IMPACT: None ATTACHMENTS: City Treasurer's Report as of April 30, 2016 1 City of Temecula City of Temecula, California 41000 Main Street f .- P.O. Box 9033 4 � Portfolio Management Temecula,CA 92590 ju+4 Portfolio Summary (951)6946430 �~ April 30, 2016 Par Market Book %of Days to YTM YTM Investments Value Value Value Portfolio Term Maturity 360 Equiv. 365 Equiv. Managed Pool Accounts 37,159,647.99 37,159,647.99 37,159,647.99 39.41 1 1 0.226 0229 Retention Escrow Account 600,454.08 600,454.08 600,454.08 0.64 1 1 0.000 0.000 Letter of Credit 1.00 1.00 1.00 0.00 1 1 0 000 0.000 Local Agency Investment Funds 31,536,372.86 31,542,788.72 31,536,372.86 33.45 1 1 0.518 0.525 Federal Agency Callable Securities 18,000,000.00 18,034,710.00 18,000,000.00 19.09 1,323 1,061 1.338 1.356 Federal Agency Bullet Securities 7,000,000.00 7,038,030.00 6,993,680.00 7.42 1,413 598 1.127 1.142 Investments 94,296,475.93 94,375,631.79 94,290,155.93 100.00% 358 248 0.601 0.610 Cash Passbook/Checking 3,193,251.89 3,193,251.89 3,193,251.89 1 1 0.000 0 000 (not included in yield calculations) Total Cash and Investments 97,489,727.82 97,568,883.68 97,483,407.82 358 248 0.601 0.610 Total Earnings April 30 Month Ending Fiscal Year To Date Current Year 46,417.90 408,881.48 Average Daily Balance 97,996,133.78 92,873,316.99 Effective Rate of Return 0.58% 0.53% Reporting period 04/01/2016-04/30/2016 Portfolio TEME CP Run Date:05131/2016-08:18 PM(PRF_PM1)7..3.0 Report Ver.7.3.5 City of Temecula, California Portfolio Management Page 1 Portfolio Details - Investments April 30, 2016 Average Purchase Stated YTM YTM Days to Maturity CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Managed Pool Accounts 122216003-2 CITY COP RE2 ASSURED GUARANTY 0.00 0.00 0.00 1.000 0.986 1.000 1 1453718479 WORKERS COMP BANK OF AMERICA MERRILL LYNC 07/01/2015 5,330.94 5,330.94 5,330.94 0.000 0.000 1 104348008-1 01-2 IMP 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 104348006-4 01-2 RESA2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 104348016-3 01-2 RESB2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 104348000-4 01-2 SPTAX2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94669911-2 03-1 ACQA2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94669921-3 03-1 ACQB3 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94669902-3 03-1 BOND3 First American Treasury 07/01/2015 0.00 0.00 0.00 0.000 0.000 1 94669906-3 03-1 RES A3 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94669916-2 03-1 RES B2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94669900-4 03-1 SPTAX1 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593011-2 03-2 ACQ 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593009-2 03-2 EMWD 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593007-2 03-2 IMP 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593016-4 03-2 LOC 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593010-2 03-2 PWADM2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593006-2 03-2 RES 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593000-3 03-2 SPTX2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 744727011-2 03-3 ACQ2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 744727002-2 03-3 BOND 2 First American Treasury 07/01/2015 0.00 0.00 0.00 0.000 0.000 1 744727007-2 03-3 CITY2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 744727009 03-3 EMWD 1 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 744727006-3 03-3 RES3 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 744727000-4 03-3 SP TX 4 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94686001-2 03-4 ADMIN2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94686005-1 03-4 PREP1 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94686000-1 03-4 RED1 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94686006-2 03-4 RES2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 786776002-2 03-6 BOND2 First American Treasury 07/01/2015 0.00 0.00 0.00 0.000 0.000 1 786776007-2 03-6 IMP2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 786776006-2 03-6 RES2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 786776000-3 03-6 SP TX3 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 95453510-2 88-12 BOND2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 95453518-4 88-12 GI4 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 122216003-4 CITY COP RE4 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 Portfolio TEME CP Run Date:05/31/2016-08:18 PM(PRF_PM2)7.3.0 Report Ver.7.3.5 City of Temecula, California Portfolio Management Page 2 Portfolio Details - Investments April 30, 2016 Average Purchase Stated YTM YTM Days to Maturity CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Managed Pool Accounts 122216008-3 CITY COPCIP2 First American Treasury 07/01/2015 0.00 0.00 0.00 0.000 0.000 1 122216000-2 CITY COPLPF2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94434160-1 RDA 02 INT1 First American Treasury 0.38 0.38 0.38 0.000 0.000 1 94434161-2 RDA 02 PRIN2 First American Treasury 0.59 0.59 0.59 0.000 0.000 1 107886011-2 RDA 06 B PRI First American Treasury 0.04 0.04 0.04 0.000 0.000 1 107886008-2 RDA 06 CIPA2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 107886001 RDA 06 PRIN First American Treasury 07/01/2015 0.30 0.30 0.30 0.000 0.000 1 107886000-2 RDA 06A INT2 First American Treasury 0.17 0.17 0.17 0.000 0.000 1 107886018-3 RDA 06B CIP3 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 107886010-2 RDA 06B INT2 First American Treasury 0.04 0.04 0.04 0.000 0.000 1 107886016-2 RDA 06B RES2 First American Treasury 202,120.06 202,120.06 202,120.06 0.010 0.010 0.010 1 107886030-2 RDA 07 CAPI2 First American Treasury 07/01/2015 0.00 0.00 0.00 0.000 0.000 1 107886027-2 RDA 07 ESC2 First American Treasury 07/01/2015 0.00 0.00 0.00 0.000 0.000 1 107886020-2 RDA 07 INT2 First American Treasury 0.26 0.26 0.26 0.000 0.000 1 107886021-2 RDA 07 PRINC First American Treasury 0.21 0.21 0.21 0.000 0.000 1 107886028-2 RDA 07 PROJ2 First American Treasury 209,706.24 209,706.24 209,706.24 0.010 0.010 0.010 1 107886026-2 RDA 07 RES2 First American Treasury 1,104,108.95 1,104,108.95 1,104,108.95 0.010 0.010 0.010 1 136343006 RDA 10 RSRV1 First American Treasury 1,263,945.26 1,263,945.26 1,263,945.26 0.010 0.010 0.010 1 136343008 RDA 10A Cl P2 First American Treasury 19,953.21 19,953.21 19,953.21 0.010 0.010 0.010 1 136343001-2 RDA 10A-INT1 First American Treasury 0.23 0.23 0.23 0.000 0.000 1 136343018-2 RDA 10B CIP2 First American Treasury 5,187,338.80 5,187,338.80 5,187,338.80 0.010 0.010 0.010 1 136343000-1 RDA 1013-INT1 First American Treasury 158,104.83 158,104.83 158,104.83 0.010 0.010 0.010 1 94432360-2 TCSD COP INT First American Treasury 07/01/2015 0.00 0.00 0.00 0.000 0.000 1 104348006-5 01-2 RESA11 Federated Tax Free Obligations 440,411.38 440,411.38 440,411.38 0.040 0.039 0.040 1 104348016-5 01-2 RES1311 Federated Tax Free Obligations 188,618.99 188,618.99 188,618.99 0.040 0.039 0.040 1 104348000-5 01-2 SPTAX11 Federated Tax Free Obligations 266,311.05 266,311.05 266,311.05 0.040 0.039 0.040 1 94669921-5 03-01 ACQ11 Federated Tax Free Obligations 1,754,148.46 1,754,148.46 1,754,148.46 0.040 0.039 0.040 1 94669911-5 03-01 ACQA11 Federated Tax Free Obligations 144.55 144.55 144.55 0.050 0.049 0.050 1 94669922-5 03-01 COI Federated Tax Free Obligations 07/01/2015 0.00 0.00 0.00 0.001 0.001 0.001 1 94669917-5 03-01 RES Federated Tax Free Obligations 07/01/2015 0.02 0.02 0.02 0.000 0.000 1 94669906-5 03-01 RESA11 Federated Tax Free Obligations 0.00 0.00 0.00 0.001 0.001 0.001 1 94669916-5 03-01 RESB11 Federated Tax Free Obligations 147,758.01 147,758.01 147,758.01 0.040 0.039 0.040 1 94669000-5 03-01 SPTAX11 Federated Tax Free Obligations 236,969.91 236,969.91 236,969.91 0.040 0.039 0.040 1 164741009-5 03-03 COI Federated Tax Free Obligations 07/01/2015 0.00 0.00 0.00 0.001 0.001 0.001 1 164741008-5 03-03 IMP Federated Tax Free Obligations 547,005.58 547,005.58 547,005.58 0.040 0.039 0.040 1 164741006-5 03-03 RES Federated Tax Free Obligations 388.93 388.93 388.93 0.050 0.049 0.050 1 Portfolio TEME CP Run Date:05/31/2016-08:18 PM(PRF_PM2)7.3.0 City of Temecula, California Portfolio Management Page 3 Portfolio Details - Investments April 30, 2016 Average Purchase Stated YTM YTM Days to Maturity CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Managed Pool Accounts 164741000-5 03-03 SPEC Federated Tax Free Obligations 564,472.68 564,472.68 564,472.68 0.040 0.039 0.040 1 164742009-5 03-06 COI Federated Tax Free Obligations 0.00 0.00 0.00 0.001 0.001 0.001 1 164742006-5 03-06 RES Federated Tax Free Obligations 07/01/2015 0.00 0.00 0.00 0.000 0.000 1 786776006-5 03-06 RES 11 Federated Tax Free Obligations 0.00 0.00 0.00 0.001 0.001 0.001 1 164742000-5 03-06 SPEC Federated Tax Free Obligations 85,579.52 85,579.52 85,579.52 0.040 0.039 0.040 1 786776000-5 03-06SPTAX11 Federated Tax Free Obligations 0.00 0.00 0.00 0.001 0.001 0.001 1 94669902-5 03-1 bond id Federated Tax Free Obligations 07/01/2015 0.00 0.00 0.00 0.000 0.000 1 793593011-5 03-2 ACQ11 Federated Tax Free Obligations 221,338.63 221,338.63 221,338.63 0.040 0.039 0.040 1 793593009-5 03-2 EMWD11 Federated Tax Free Obligations 1,098.27 1,098.27 1,098.27 0.050 0.049 0.050 1 793593016-5 03-2 LOC11 Federated Tax Free Obligations 142,071.47 142,071.47 142,071.47 0.040 0.039 0.040 1 793593010-5 03-2 PWADM11 Federated Tax Free Obligations 0.00 0.00 0.00 0.010 0.010 0.010 1 793593006-5 03-2 RES11 Federated Tax Free Obligations 0.00 0.00 0.00 0.010 0.010 0.010 1 793593000-5 03-2 SPTX Federated Tax Free Obligations 712,112.85 712,112.85 712,112.85 0.040 0.039 0.040 1 793593007-5 03-2-IMPR11 Federated Tax Free Obligations 1,144.95 1,144.95 1,144.95 0.040 0.039 0.040 1 744727006-5 03-3 RES11 Federated Tax Free Obligations 0.00 0.00 0.00 0.001 0.001 0.001 1 744727011-5 03-3ACQ11 Federated Tax Free Obligations 0.00 0.00 0.00 0.001 0.001 0.001 1 94686001-5 03-4 ADMIN11 Federated Tax Free Obligations 507.63 507.63 507.63 0.040 0.039 0.040 1 94686005-5 03-4 PREP11 Federated Tax Free Obligations 07/01/2015 0.00 0.00 0.00 0.000 0.000 1 94686000-5 03-4 RED11 Federated Tax Free Obligations 57,229.53 57,229.53 57,229.53 0.040 0.039 0.040 1 94686006-5 03-4 RES11 Federated Tax Free Obligations 65,503.55 65,503.55 65,503.55 0.040 0.039 0.040 1 744727000-5 03-SSPTAX11 Federated Tax Free Obligations 0.00 0.00 0.00 0.001 0.001 0.001 1 146161000-5 146161000-5 Federated Tax Free Obligations 07/01/2015 1.04 1.04 1.04 0.010 0.010 0.010 1 146161001-5 146161001-5 Federated Tax Free Obligations 0.24 0.24 0.24 0.000 0.000 1 146161008-5 RDA 11ACIP11 Federated Tax Free Obligations 7,273,901.33 7,273,901.33 7,273,901.33 0.040 0.039 0.040 1 146161009-5 RDA 11ACOI11 Federated Tax Free Obligations 07/01/2015 0.00 0.00 0.00 0.020 0.020 0.020 1 146161006-5 RDA 11RSRV11 Federated Tax Free Obligations 1,308,174.31 1,308,174.31 1,308,174.31 0.040 0.039 0.040 1 94432363 02001 Financial Security Assurance 07/01/2015 0.00 0.00 0.00 0.000 0.000 1 793593011-1 03-2-1 ACQUI CA Local Agency Investment Fun 11,473,178.88 11,473,178.88 11,473,178.88 0.525 0.518 0.525 1 793593009-1 03-2-1 EMWD CA Local Agency Investment Fun 0.00 0.00 0.00 0.525 0.518 0.525 1 793593007-1 03-2-1 IMPRO CA Local Agency Investment Fun 0.00 0.00 0.00 0.525 0.518 0.525 1 793593010-1 03-2-1 PW AD CA Local Agency Investment Fun 0.00 0.00 0.00 0.525 0.518 0.525 1 793593006-3 03-2-3 RESER CA Local Agency Investment Fun 3,520,963.72 3,520,963.72 3,520,963.72 0.525 0.518 0.525 1 122216008 CITY COP CIP CA Local Agency Investment Fun 0.00 0.00 0.00 0.525 0.518 0.525 1 122216003-1 CITY COP RE1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.525 0.518 0.525 1 107886008-1 RDA 06 CIP-1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.525 0.518 0.525 1 107886018-2 RDA 06 CIP-2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.525 0.518 0.525 1 Portfolio TEME CP Run Date:05/31/2016-08:18 PM(PRF_PM2)7.3.0 City of Temecula, California Portfolio Management Page 4 Portfolio Details - Investments April 30, 2016 Average Purchase Stated YTM YTM Days to Maturity CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Managed Pool Accounts 107886030-1 RDA 07 CAP-1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.525 0.518 0.525 1 107886027-1 RDA 07 ESC-1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.525 0.518 0.525 1 107886028-1 RDA 07 PRO-1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.525 0.518 0.525 1 107886026-1 RDA 07 RES-1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.525 0.518 0.525 1 107886006 RDA 06 RES A MBIA Surety Bond 1.00 1.00 1.00 0.000 0.000 1 94434166 RDA TABs RES MBIA Surety Bond 1.00 1.00 1.00 0.000 0.000 1 94669905-0 03-01 REF USBANK 07/01/2015 0.00 0.00 0.00 0.000 0.000 1 744727099-0 03-03 REF USBANK 07/01/2015 0.00 0.00 0.00 0.000 0.000 1 786776099-0 03-06 REF USBANK 07/01/2015 0.00 0.00 0.00 0.000 0.000 1 SYS95453516-1 95453516-1 USBANK 07/01/2015 0.00 0.00 0.00 0.000 0.000 1 Subtotal and Average 37,151,104.58 37,159,647.99 37,159,647.99 37,159,647.99 0.226 0.229 1 Retention Escrow Account 194012308-16 RJ NOBLE Bank of Sacramento 0.00 0.00 0.00 0.000 0.000 1 ARMY CORPS Army Corps Union Bank 600,454.08 600,454.08 600,454.08 0.000 0.000 1 SYSPI aza Prtnr PI aza Prtnr Wells Fargo Bank 0.00 0.00 0.00 0.000 0.000 1 PORTOLA TRRC Portola Trrc Wells Fargo Bank 0.00 0.00 0.00 0.000 0.000 1 39211000 Summerhouse Wells Fargo Bank 07/01/2015 0.00 0.00 0.00 0.000 0.000 1 Subtotal and Average 600,444.19 600,454.08 600,454.08 600,454.08 0.000 0.000 1 Letter of Credit 104348006-1 02008 ASSURANCE CO BOND INSURANCE 07/01/2015 1.00 1.00 1.00 0.000 0.000 1 Subtotal and Average 1.00 1.00 1.00 1.00 0.000 0.000 1 Local Agency Investment Funds 94669917-1 03-01-1 RES CA Local Agency Investment Fun 772,440.77 772,440.77 772,440.77 0.525 0.518 0.525 1 164742006-1 03-06 RES-1 CA Local Agency Investment Fun 308,976.30 308,976.30 308,976.30 0.525 0.518 0.525 1 94669911-1 03-1 ACQ A2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.525 0.518 0.525 1 94669921-1 03-1 ACQ B2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.525 0.518 0.525 1 744727011-1 03-3 ACQ 2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.525 0.518 0.525 1 744727007-1 03-3 CITY 2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.525 0.518 0.525 1 786776007-1 03-6 IMP 1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.525 0.518 0.525 1 164741006-1 0303-1 RES CA Local Agency Investment Fun 1,431,792.19 1,431,792.19 1,431,792.19 0.525 0.518 0.525 1 SYSCITY CITY CA Local Agency Investment Fun 2,738,977.03 2,739,582.51 2,738,977.03 0.525 0.518 0.525 1 SYSRDA RDA CA Local Agency Investment Fun 1,757.60 1,757.99 1,757.60 0.525 0.518 0.525 1 SYSRDA 10 DS 2 RDA 10 DS 2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.525 0.518 0.525 1 Portfolio TEME CP Run Date:05/31/2016-08:18 PM(PRF_PM2)7.3.0 City of Temecula, California Portfolio Management Page 5 Portfolio Details - Investments April 30, 2016 Average Purchase Stated YTM YTM Days to Maturity CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Local Agency Investment Funds SYSRDA 10A CIP1 RDA 10A CIP1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.525 0.518 0.525 1 136343018-1 RDA 10B CIP1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.525 0.518 0.525 1 SYSTCSD TCSD CA Local Agency Investment Fun 26,282,428.97 26,288,238.96 26,282,428.97 0.525 0.518 0.525 1 Subtotal and Average 31,516,468.74 31,536,372.86 31,542,788.72 31,536,372.86 0.518 0.525 1 Federal Agency Callable Securities 313OA3RY2 01201 Federal Home Loan Bank 12/30/2014 1,000,000.00 1,000,260.00 1,000,000.00 1.150 1.130 1.146 607 12/29/2017 313OA4G89 01207 Federal Home Loan Bank 03/24/2015 1,000,000.00 1,007,440.00 1,000,000.00 1.650 1.627 1.650 1,241 09/24/2019 313OA6BY2 01212 Federal Home Loan Bank 08/26/2015 1,000,000.00 1,000,300.00 1,000,000.00 1.250 1.233 1.250 969 12/26/2018 313OA6YN1 01215 Federal Home Loan Bank 01/27/2016 1,000,000.00 1,004,550.00 1,000,000.00 1.700 1.677 1.700 1,366 01/27/2020 3134G5JJ5 01198 Federal Home Loan Mtg Corp 09/29/2014 1,000,000.00 1,002,550.00 1,000,000.00 1.100 1.085 1.100 516 09/29/2017 3134G6Z97 01209 Federal Home Loan Mtg Corp 05/27/2015 1,000,000.00 1,000,110.00 1,000,000.00 1.250 1.230 1.247 848 08/27/2018 3134G67C1 01210 Federal Home Loan Mtg Corp 06/22/2015 1,000,000.00 1,000,690.00 1,000,000.00 1.200 1.184 1.200 782 06/22/2018 3134G8QB8 01219 Federal Home Loan Mtg Corp 03/29/2016 1,000,000.00 1,001,080.00 1,000,000.00 1.270 1.253 1.270 1,062 03/29/2019 3134G8PP8 01220 Federal Home Loan Mtg Corp 03/30/2016 1,000,000.00 1,002,930.00 1,000,000.00 1.500 1.486 1.506 1,613 09/30/2020 3136G2CE5 01203 Federal National Mtg Assn 01/30/2015 1,000,000.00 1,005,210.00 1,000,000.00 1.550 1.529 1.550 1,004 01/30/2019 3136G2D87 01204 Federal National Mtg Assn 02/13/2015 1,000,000.00 1,001,460.00 1,000,000.00 1.000 0.986 1.000 653 02/13/2018 3136G2EC7 01205 Federal National Mtg Assn 02/27/2015 1,000,000.00 1,000,910.00 1,000,000.00 1.300 1.282 1.300 1,032 02/27/2019 3136G2JY4 01208 Federal National Mtg Assn 05/27/2015 1,000,000.00 1,000,640.00 1,000,000.00 1.375 1.356 1.375 970 12/27/2018 3136G2UA3 01213 Federal National Mtg Assn 11/30/2015 1,000,000.00 1,001,530.00 1,000,000.00 1.350 1.332 1.350 943 11/30/2018 3136G2UN5 01214 Federal National Mtg Assn 11/30/2015 1,000,000.00 1,002,880.00 1,000,000.00 1.500 1.479 1.500 1,124 05/30/2019 3136G2WTO 01216 Federal National Mtg Assn 01/27/2016 1,000,000.00 1,001,110.00 1,000,000.00 1.450 1.430 1.450 1,366 01/27/2020 3136G2XH5 01217 Federal National Mtg Assn 02/24/2016 1,000,000.00 1,000,130.00 1,000,000.00 1.400 1.381 1.400 1,394 02/24/2020 3136G3CL7 01218 Federal National Mtg Assn 03/24/2016 1,000,000.00 1,000,930.00 1,000,000.00 1.420 1.401 1.420 1,607 09/24/2020 Subtotal and Average 18,000,000.00 18,000,000.00 18,034,710.00 18,000,000.00 1.338 1.356 1,061 Federal Agency Bullet Securities 31331KE55 01175 Federal Farm Credit Bank 10/06/2011 1,000,000.00 1,004,260.00 1,000,000.00 1.300 1.282 1.300 158 10/06/2016 3133EDNDO 01196 Federal Farm Credit Bank 06/11/2014 1,000,000.00 1,006,010.00 1,000,000.00 1.200 1.179 1.195 620 01/11/2018 3133EEHU7 01202 Federal Farm Credit Bank 01/14/2015 1,000,000.00 1,011,730.00 1,000,000.00 1.410 1.391 1.410 988 01/14/2019 313381DZ5 01193 Federal Home Loan Bank 11/28/2012 1,000,000.00 1,000,460.00 1,000,000.00 0.550 0.542 0.550 240 12/27/2016 313OA4AJ1 01206 Federal Home Loan Bank 02/27/2015 1,000,000.00 1,003,910.00 1,000,000.00 1.140 1.124 1.140 667 02/27/2018 313OA5MH9 01211 Federal Home Loan Bank 06/26/2015 1,000,000.00 1,010,010.00 1,000,000.00 1.360 1.341 1.360 969 12/26/2018 3135GOPQO 01194 Federal National Mtg Assn 11/26/2013 1,000,000.00 1,001,650.00 993,680.00 0.875 1.026 1.040 543 10/26/2017 Subtotal and Average 6,993,680.00 7,000,000.00 7,038,030.00 6,993,680.00 1.127 1.142 598 Portfolio TEME CP Run Date:05/31/2016-08:18 PM(PRF_PM2)7.3.0 City of Temecula, California Portfolio Management Page 6 Portfolio Details - Investments April 30, 2016 Average Purchase Stated YTM YTM Days to CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Total and Average 97,996,133.78 94,296,475.93 94,375,631.79 94,290,155.93 0.601 0.610 248 Portfolio TEME CP Run Date:05/31/2016-08:18 PM(PRF_PM2)7.3.0 City of Temecula, California Portfolio Management Page 7 Portfolio Details - Cash April 30, 2016 Average Purchase Stated YTM YTM Days to CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Retention Escrow Account 23303800 PCL CONST Wells Fargo Bank 07/01/2015 0.00 0.00 0.00 0.000 0.000 1 Passbook/Checking Accounts SYSPetty Cash Petty Cash City of Temecula 07/01/2015 3,110.00 3,110.00 3,110.00 0.000 0.000 1 SYSGen Ck Acct Gen Ck Acct Union Bank of California 3,180,089.55 3,180,089.55 3,180,089.55 0.000 0.000 1 SYSParking Ck PARKING Cl TA Union Bank of California 07/01/2015 10,052.34 10,052.34 10,052.34 0.000 0.000 1 Average Balance 0.00 1 Total Cash and Investments 97,996,133.78 97,489,727.82 97,568,883.68 97,483,407.82 0.601 0.610 248 Portfolio TEME CP Run Date:05/31/2016-08:18 PM(PRF_PM2)7.3.0 Cash and Investments Report CITY OF TEM ECU LA Through April 2016 Fund# Fund Name Beainnina Balance Receipts Disbursements Fund Total 001 GENERAL FUND $ 24,290,068.01 $ 5,694,517.37 $ 5,667,210.71 $ 24,317,374.67 100 STATE GAS TAX FUND 344.38 38.40 344.38 38.40 120 DEVELOPMENT IMPACT FUND 5,868,182.84 796,824.50 - 6,665,007.34 125 PEG PUBLIC EDUCATION&GOVERNMENT 79,240.19 140.92 1,474.76 77,906.35 135 BUSINESS INCUBATOR RESOURCE 46,965.85 4,036.42 31,669.87 19,332.40 140 COMMUNITY DEV BLOCK GRANT - 125,941.78 55,861.15 70,080.63 145 TEMECULA ENERGY EFFICIENCY ASSET TEAM 224,164.66 478.27 - 224,642.93 150 AB 2766 FUND 619,360.43 1,276.05 - 620,636.48 160 SUPPLEMENTAL LAW ENFORCEMENT SERVICES 15.60 8,362.09 8,377.69 - 161 LARRY ROBINSON REWARD 25,319.98 55.60 - 25,375.58 165 AFFORDABLE HOUSING 350,794.25 856.97 25,293.19 326,358.03 170 MEASURE A FUND 5,034,766.99 183,585.69 203,313.36 5,015,039.32 190 TEMECULA COMMUNITY SERVICES DISTRICT 2,148,762.41 218,177.49 1,738,258.17 628,681.73 192 TCSD SERVICE LEVEL"B"STREET LIGHTS 80,682.94 126.34 79,155.74 1,653.54 194 TCSD SERVICE LEVEL"D"REFUSE/RECYCLING 520,503.72 1,547.33 18,543.78 503,507.27 195 TCSD SERVICE LEVEL"R"STREET/ROAD MAINT 22,304.00 46.45 - 22,350.45 196 TCSD SERVICE LEVEL"L"LAKE PARK MAINT. 270,285.36 1,672.80 11,603.74 260,354.42 197 TEMECULA LIBRARY FUND 370,680.41 8,976.80 126,990.43 252,666.78 198 PUBLIC ART 7,643.60 9,802.45 - 17,446.05 210 CAPITAL IMPROVEMENT PROJECT FUND 11,550,306.99 24,152.18 494,038.73 11,080,420.44 273 CFD 03-1 CROWNE HILL IMPROVEMENT FUND 1,754,226.64 66.37 - 1,754,293.01 275 CFD 03-3 WOLF CREEK IMPROVEMENT FUND 546,984.89 20.69 - 547,005.58 277 CFD-RORIPAUGH 11,844,150.72 13,575.92 8,742.00 11,848,984.64 300 INSURANCE FUND 91,299.92 403,466.54 56,345.30 438,421.16 305 WORKER'S COMPENSATION 368,037.49 637.84 3,047.76 365,627.57 310 VEHICLES AND EQUIPMENT FUND 1,577,073.51 28,279.30 - 1,605,352.81 320 INFORMATION TECHNOLOGY 248,080.76 433,332.22 126,421.68 554,991.30 325 TECHNOLOGY REPLACEMENT FUND 223,025.06 58,468.25 84,593.41 196,899.90 330 CENTRAL SERVICES 367,387.35 110,965.74 41,438.48 436,914.61 340 FACILITIES 269,449.32 306,785.23 82,600.27 493,634.28 375 SUMMER YOUTH EMPLOYMENT PROGRAM - 7,892.08 2,369.12 5,522.96 380 SARDA DEBT SERVICE FUND 16,767,780.55 366.33 - 16,768,146.88 381 REDEVELOPMEN PROPERTY TAX TRUST 341,444.02 712.36 342,156.38 460 CFD 88-12 DEBT SERVICE FUND 88,998.95 195.48 - 89,194.43 472 CFD 01-2 HARVESTON A&B DEBT SERVICE 990,861.90 386.81 1,723.32 989,525.39 473 CFD 03-1 CROWNE HILL DEBT SERVICE FUND 1,312,333.60 1,363.14 1,723.32 1,311,973.42 474 AD 03-4 JOHN WARNER ROAD DEBT SERVICE 129,452.71 34.55 1,224.57 128,262.69 475 CFD 03-3 WOLF CREEK DEBT SERVICE FUND 2,423,634.85 3,520.42 1,723.32 2,425,431.95 476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 433,513.02 467.01 1,723.32 432,256.71 477 CFD 03-02 RORIPAUGH DEBT SERVICE FUND 5,705,520.38 7,541.90 5,449.71 5,707,612.57 501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 11,579.30 13.37 2,557.87 9,034.80 502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 64,879.02 126.87 1,836.15 63,169.74 503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 17,011.35 20.83 2,281.18 14,751.00 504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 2,738.93 4.13 363.51 2,379.55 505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 13,090.17 13.49 2,210.01 10,893.65 506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 27,873.12 51.03 1,058.43 26,865.72 507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 4,831.54 4.67 1,570.58 3,265.63 508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 48,549.05 59.78 6,669.66 41,939.17 509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 20,233.36 41.75 149.69 20,125.42 510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 6,640.75 11.64 482.86 6,169.53 511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 1,844.39 3.57 119.18 1,728.78 512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 45,093.39 67.94 3,830.47 41,330.86 513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP 9,919.18 10.85 1,888.17 8,041.86 514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 4,483.87 5.26 853.08 3,636.05 515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 2,289.66 2.76 640.13 1,652.29 516 SERVICE LEVEL"C"ZONE 16TRADEWINDS 28,175.93 125.13 989.37 27,311.69 517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 869.16 1.87 142.22 728.81 518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 32,833.94 42.92 5,466.16 27,410.70 519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 87,236.73 173.07 2,451.95 84,957.85 520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 109,680.52 195.07 9,852.49 100,023.10 521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 101,556.19 208.53 12,685.70 89,079.02 522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 1,321.51 1.85 255.98 1,067.38 523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 10,327.63 23.60 395.88 9,955.35 524 SERVICE LEVEL"C"ZONE 24 HARVESTON 47,472.17 63.64 7,526.51 40,009.30 525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 37,970.77 95.09 2,136.27 35,929.59 526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 1,791.43 3.58 88.86 1,706.15 527 SERVICE LEVEL"C"ZONE 27 AVONDALE 5,503.94 9.58 602.51 4,911.01 528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 308,954.36 590.90 24,383.44 285,161.82 529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT 837.85 0.93 135.70 703.08 530 SERVICE LEVEL"C"ZONE 30 FUTURE ZONES 33,789.51 74.22 - 33,863.73 Grand Total: $ 98,083,026.97 $ 8,460,742.00 $ 8,974,885.29 $ 97,568,883.68 Journal Entries completed after March's Treasurer's Report was issued are reflected in the Receipts/Disbursements columns. Item No . 5 Approvals City Attorney A� Finance Director City Manager (Sr CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jennifer Hennessy, Finance Director DATE: June 14, 2016 SUBJECT: Approve Financial Statements for the 3 d Quarter Ended March 31, 2016 PREPARED BY: Pascale Brown, Accounting Manager RECOMMENDATION: That the City Council receive and file the Financial Statements for the 3rd Quarter Ended March 31, 2016. BACKGROUND: The attached Financial Statements reflect the unaudited activity of the City for the 3rd Quarter Ended March 31, 2016. Please see the attached Financial Statements footnotes for an analytical review of financial activity for each of the various funds. FISCAL IMPACT: None ATTACHMENTS: 1. Quarterly Financial Report—Q3 Fiscal Year 2015-16 2. Combining Balance Sheet as of March 31, 2016. 3. Statement of Revenues, Expenditures and Changes in Fund Balance-Budget and Actual for the 3rd Quarter Ended March 31, 2016 (General Fund, Special Revenue Funds, Capital Improvement Fund, Debt Service Fund). 4. Combining Statement of Net Position as of March 31, 2016 5. Combining Statement of Revenues, Expenses and Changes in Net Position for the 3rd Quarter Ended March 31, 2016 (Internal Service Funds). 6. Statement of Net Position - Fiduciary Fund California Employee Retiree Benefit Trust (CERBT) Fund as of March 31, 2016. 7. Statement of Changes in Fiduciary Net Position — Fiduciary Fund (CERBT)for the 1 st Quarter Ended March 31, 2016. Ld—1411111111 7 ] r � Quarterly Financial Update Q Q3'2015-i6 The Heart of Southern California Wine Country Prepared by the City of Temecula Finance Department lune 14, 2016 FY15-16 3'15-16 % ' neral Fund Revenue Budget YTDActuals Received The attached reports summarize the financial s Tax 35,169,788 18,462,349 52% status of the City through March 31, 2016. The perty Tax 7,513,513 4,948,423 66% reports cover all City funds and the Temecula pertyTax in Iieu of VLF 7,074,919 3,537,460 50% Vehicle License Fees 43,947 43,947 100% Community Service District (TC$D). Transient Occupancy Tax 3,272,015 2,334,398 71% Measure C 1,907,046 1,030,249 549/o The narrative and charts below highlight current Gas Tax(Transfer In) 2,847,291 1,908,751 67% revenue and expenditure trends for the City's Total Tax Revenue 57,828,519 32,265,577 56% major funds and provide variance analyses Franchise Fees 3,775,680 2,568,009 68% compared to the Annual Budget. Departmental Revenue 4,410,455 3,380,471 77% Transfers In(excl.Gas Tax) 170,253 82,918 49% Reimbursements 2,202,330 1,506,380 68% Other 963,160 782,184 81% The General Fund is the primary operating fund Total Revenue 69,350,397 40,585,539 59% of the City, providing for public safety, public works, planning and development, building and Sales Tax revenue to date reflects receipts from safety, parks maintenance and general City July through December, plus two statutory administration. advances for the January — March sales period. Sales Tax is trending 9% higher than the prior REVENUE HIGHLIGHTS: year, due to steady growth in the Auto sector A total of 83% of General Fund revenue is compounded by a large one-time adjustment in generated by a variety of taxes, with the the prior year that artificially reduced the remaining 17% from user fees, franchise fees, comparison quarter. license fees, fines and reimbursements. The major tax revenues include Sales Tax, Property Property Tax & Property Tax In Lieu of Vehicle Tax, Measure C Special Tax and Gas Tax funds. License Fees are paid primarily in January and May of each year. Property Tax is trending Through the end of the third quarter of the higher than the previous year by 5.5% due to fiscal year, 59% of the Annual Budgeted higher home prices and the reassessment of revenue has been received. Per Government homes that received value reductions during Statutes, most of the City's major tax revenues the recession. are distributed in the latter half of the fiscal year. 1 � or 5UMMARY , . L FUND, Continued J Transient Occupancy Tax (TOT) revenue reflects payments from hotels/motels for July through March occupancy. Increases in both occupancy and hotel rates are both trending higher than anticipated in the Budget and TOT revenue is 7.4%higher through March 31s'than it was in the previous year. Measure C revenue is a voter-approved special tax specified for Recreation and Parks Maintenance expenditures. 50%of the tax is recorded in the General Fund and the other 50%is recorded in the TCSD Fund. It is received along with the Property Tax in January and May of each year. Franchise Fees are received from various utility companies, including Southern CA Gas, Southern CA Electric, CR&R, Verizon and Time Warner Cable Services. Payments are received periodically throughout the fiscal year, based on the individual franchise fee agreements, and are trending 0.5% higher than the previous year. Gas Tax Funds are receipted into a separate Special Revenue Fund, per State Law. Each fiscal quarter, these funds are transferred into the General Fund to offset the payments for eligible street and road maintenance costs charged to the Department of Public Works. EXPENDITURE HIGHLIGHTS: With 75%of the Budget year FY15-16 General Fund spent, total General Fund % Spent by Department Departments are trending As of 3/31/16 below their budget targets, with 70%of the Annual Animal Control Budget, excluding Fire encumbrances, spent through Police March 31St. Parks Maintenance Animal Control has spent over CIP Administration 75%of the Budget due to the Public Works annual debt service payment Land Development made in September, which Building&Safety covers the full fiscal year. Planning Human Resources All other General Fund Finance Departments' spending levels City Attorney are within their projected City Clerk Fiscal Year 2015-16 Annual Emergency Management Operating Budget. Economic Development City Manager Community Support City Council Q% 25% I F T . 2Page TCSD Revenue Through the third quarter of Fiscal Year 2015-16, a total of 71% of TCSD's revenue has been received. Measure C Special Tax is paid along with Property Taxes and is receipted in January and May of 2016. Recreation Funding Revenue is transferred in from the General Fund to cover expenditures through the third quarter and to offset the delay in receiving Measure C funds. Special Tax (Measure C) 1,852,879 988,114 53% Recreation Funding(General Fund) 4,601,783 3,451,337 75% Recreation Program 2,459,315 1,899,185 77% Investment Interest 2,200 5,533 252% TOTALREVENUES 8,916,177 6,344,169 71% TCSD Expenditures TCSD Operating Divisions have spent 66% of the their Annual Budget through the third quarter of the fisal year. The Recreation Programs Division is over the 75% mark due to the number of special events occuring through March. All other Divisions' spending trends are within their Budget targets. FY2015-16 TCSD Spent by Division As of 3/31/16 100% 75% 50'0 25% 0% oy pec ec h et cy 5jZ1ec 5 et ec ey P ec ey ia� Le Le o� C.e oy Qo 4 3 ire OQe NN°o c c c`�J �` P y�` \�� J��� °o wee 415 cap he cea ° �� ceo o° C. ey ete o� cea c�c �e�e deo e`�ea G Lr\a °Fc° �°°� e e 3Page . , Below is a summary of all City and TCSD Funds providing the unaudited Beginning Fund Balance as of July 1, 2015, the actual Revenue and Expenditure activity from July 1 to March 31, 2016, and the Ending Fund Balance as of March 31St. The Affordable Housing Fund and the Internal Service Funds' balance include non-spendable assets, such as loans receivable and fixed assets. Beginning Revenue& Expenditures& Ending Funds Balance Transfers In Transfers Out Balance General Fund 26,060,895 40,585,539 48,243,465 18,402,969 Special Revenue Funds Gas Tax 423,778 1,484,973 1,908,751 - Development Impact Fees 4,711,576 1,535,672 372,648 5,874,600 Public, Education&Gov't(PEG) - 79,315 1,475 77,840 Business Incubator 6,008 168,706 148,524 26,190 CDBG - 146,170 146,170 - TEAM 196,039 28,912 - 224,951 AB2766(Vehicle Subvention) 566,902 66,703 11,934 621,671 SLESF(Cops Grant) - 82,918 82,918 - Major Crimes Fund 25,276 136 25,412 Affordable Housing 10,372,826 364,769 215,189 10,522,406 Measure A 3,817,647 1,814,819 368,557 5,263,909 Capital Improvement Program 7,163,455 7,492,931 4,655,200 10,001,186 2011 Financing Lease - 1,602,844 1,602,844 - 27,800,028 14,868,868 9,514,210 32,638,165 Internal Service Funds Insurance 280,359 735,002 724,301 291,060 Workers'Comp 229,182 188,937 49,521 368,598 Vehicles&Equipment 1,907,683 108,972 99,067 1,917,588 Information Technology 38,222 1,616,697 1,619,298 35,621 Technology Replacement 1,227,948 155,487 155,486 1,227,949 Support Services 454,869 351,683 351,682 454,870 Facilities 464,452 954,609 936,111 482,950 4,529,022 4,111,387 3,935,466 4,778,636 TCSD Funds TCSD Operations 371,407 6,344,169 5,925,993 789,583 Service Level B(Street Lights) 22,495 713,494 655,041 80,948 Service Level C(Slope Maint.) 1,149,664 841,295 1,016,325 974,634 Service Level D(Refuse/Recycl) 189,203 3,854,143 3,447,230 596,116 Service Level R(Road Maint.) 19,692 2,850 154 22,388 Service Level L(Harveston Lake) 288,877 129,347 155,688 262,536 Library 276,517 579,935 560,403 296,049 P u b I i c A rt - 42,502 34,800 7,702 Intern Fellowship Program 662 15,476 8,341 7,797 2,318,517 12,523,211 11,803,975 3,037,753 Total of All Funds 60,708,462 72,089,005 73,497,116 58,857,523 4Page i - �A ►= r - Throughout the fiscal year, Finance tracks a number of economic indicators which help guide the development of the City's revenue forecasts. Below is a summary of the most recently available data for each indicator. Unemployment Rates serve as an indicator of the region's relative economic condition. Temecula's unemployment rate has steadily dropped since July 2015 as more residents gain employment. The rate has consistently remained below the County, State and National rates, as indicated in the chart below. As of April 2016,Temecula's unemployment rate was 4.1%compared to the County's rate of 5.7%. 2015-2016 Unemployment Rates 8.0 7.5 7.0 WW 6.5 —National d 6.0 —California a 5.5 —Riverside County 5.0 —Temecula 4.5 4.0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr Consumer Confidence Level The Consumer Confidence Index measures 104 consumers' outlook on the economy. On both the 102 National and State levels, this indicator shows a 100 98 declining consumer sentiment compared to last 96 fall. In spite of a relatively strong job market in 94 California, stock market corrections, low housing 92 90affordability and higher rents have negatively ss affected consumers' attitudes, causing a decline 86 Jul-Sep Jan 15 in this economic indicator. 84 16 National State The Consumer Price Index measures the Consumer Price Index year-over-year change in the prices of goods CPI-U All Urban Consumers 3.50% and services purchased for consumption by 3.009/o urban households. This economic indicator 2.505/6 is the most widely used measure of inflation. 2.00% 1.50% 1.00% As of April, the CPI is starting to rise again 0.5D•� due to higher prices in gasoline, fuel and 0.00% energy commodities. -0.50% Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr 2015---------------------------------------------------------- 2016-------------- —U.SCity Average —Riverside-Ontario-San Bernardino 51 Page in W3EW � ; � � " 2016 Facts at a Glance INFORMATION ► r City Population 109,06,E Median Age 34.5 Altitude 1,000-1,200 Feet Average Nousehold Income .$9,q,001 Area in Square Miles 37 Number of Registered Voters gq,,g5,q Parks/Park Acreage 401314 Acres Median Nome Price (fl pr'2076) .$435,000 Maintained Streets 374 Unemployment Rate (Hpr'2076) 4.70% Education Number of Jobs 50,493 Schools 32 Teachers 7,376 Students (K-72) 27,700 Number of 1,ibraries 2 Notels & Motels/Rooms 76/7524 ._ Public SaFety Number of Fire Stations 5 Fire Department Personnel 65 Number of Police Stations 3 Police Sworn OFFcers 707 Police Non-Sworn Personnel 35 a CITY 6OVERAIMENT Type of 6overnment General I-aw Form of 6overnment City Manager Date of Incorporation 72/07/7959 ���— Authorized Positions 755 V General Fund Operating Budget .$69,739,252 Expenditures Per Capita .$63441,11®� I' Public SaFety as % of General Fund 50% General Fund Reserves (25%) .$77,2&,q,573 Capital Improvement Program .$352,896,779 For more information regarding the City of Temecula: www•cityoFtemecula•org 957-694-6444 or 7-SSS-Temecula 6 � r CITY OF TEMECULA COMBINING BALANCE SHEET As of March 31,2016 Assembly Supplemental Public Community Temecula Bill 2766 Financing Business Law Temecula Affordable Capital General State Gas Development Education R Development Energy Motor Measure A Lease Civic Incubator Enforcement Major Crimes Housing Project TOTAL Fund Tax Fund Impact Fund Government Block Grant Efficiency Vehicle Fund Center and Fund Resource Fund Asset Team Subvention Services Reward Fund Fund Fund CRC Fund Fund ASSETS: Cash and Investments $24,639,139 $ - $ 5,876,092 $ 79,251 $ 24,876 $ - $ 224,496 $ 620,243 $ - $ 25,359 $ 336,707 $ 5,041,253 $11,143,971 $ - $ 48,011,387 Receivables 9,037,798 861 16,167 64 3,324 146,170 455 1,428 8,355 53 26,447,313 223,519 129,599 - 36,015,106 Due from Other Funds 97,181 - - - - - - - - - - - 44,978 - 142,159 Advances to SAR DA - - - - - - - - - - 5,250,954 - - - 5,250,954 Deposits 1,325 - - - - - - - - - - - - - 1,325 Prepaid-CalPERS 625,771 - - - - - - - - - - - - - 625,771 Inventory 3,058 - - - - - - - - - - - - - 3,058 Land Held for Resale 4,400,388 4,400,388 TOTAL ASSETS $34,404,272 $ 861 $ 5,892,259 $ 79,315 $ 28,200 $ 146,170 $ 224,951 $ 621,671 $ 8,355 $ 25,412 $36,435,362 $ 5,264,772 $11,318,548 $ - $ 94,450,148 LIABILITIES AND FUND BALANCES LIABILITIES: Due to Other Funds $ - $ 861 $ - $ - $ - $ 132,943 $ - $ - $ 8,355 $ - $ - $ - $ - $ - $ 142,159 Other Current Liabilities 11,021,401 - 17,659 1,475 2,010 13,227 - - - - 1,054 863 1,303,905 - 12,361,594 Deferred Revenue 4,979,902 25,911,902 13,457 30,905,261 TOTAL LIABILITIES 16,001,303 861 17,659 1,475 2,010 146,170 8,355 25,912,956 863 1,317,362 43,409,014 FUND BALANCES: Nonspendable: Advances to SAR DA - - - - - - - - - - - - - - - Deposits 1,325 - - - - - - - - - - - - - 1,325 Inventory 3,058 - - - - - - - - - - - - - 3,058 Land Held for Resale - - - - - - - - - - 4,400,388 - - - 4,400,388 Notes and Loans - - - - - - - - - - - - - - - Prepaid Costs 625,771 - - - - - - - - - - - - - 625,771 Restricted For: - - - - - - - - Community Development Projects - - - - - - - - - - 6,122,018 - - - 6,122,018 Capital Projects - - 5,874,600 77,840 - - - 621,671 - - - 5,263,909 - - 11,838,020 Debt Service - - - - - - - - - - - - - - - Business Incubator Project 295,045 - - - 26,190 - - - - - - - - - 321,235 Parks and Recreation - - - - - - - - - - - - - - - Public Works - - - - - - 224,951 - - - - - - 224,951 Reward - - - - - - - 25,412 - - - - 25,412 Committed To: - - Contractual Obligation- Encumbrances 1,366,998 - - - - - - - - - - - - - 1,366,998 Economic Uncertainty(20%) 13,827,850 - - - - - - - - - - - - - 13,827,850 Secondary Reserve(5%) 3,456,963 - - - - - - - - - - 3,456,963 Assigned To: - - - - - - Capital Projects 847,000 - - - - - - - - - - - 10,001,186 - 10,848,186 Pechanga-funded Police support 312,120 - - - - - - - - - - - - - 312,120 Unrealized Gains 250,000 - - - - - - - - - - - - - 250,000 Unassigned(1) (2,583,161) (2,583,161) TOTAL FUND BALANCES 18,402,969 5,874,600 77,840 26,190 224,951 621,671 25,412 10,522,406 5,263,909 10,001,186 51,041,134 TOTAL LIABILITIES and FUND BALANCES $34,404,272 $ 861 $ 5,892,259 $ 79,315 $ 28,200 $ 146,170 $ 224,951 $ 621,671 $ 8,355 $ 25,412 $36,435,362 $ 5,264,772 $11,318,548 $ - $ 94,450,148 NOTE:Balances are unaudited (1)The negative balance is due to the timing of revenues which are received in the 4th quarter of this fiscal year. 1 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERALFUND for the 3rd Quarter Ended March 31, 2016 Annual Total Percentage of Amended Activity Budget Budget REVENUES: Sales Tax-State $ 28,671,142 $ 17,078,193 60% (1) Sales Tax-Triple Flip 6,498,646 1,384,156 21% (2) Franchise Fees 3,775,680 2,568,009 68% Motor Vehicle In Lieu-State 43,947 43,947 100% Property Tax-Secured/Unsecured 6,399,397 4,263,392 67% (2) Property Tax in Lieu of VLF 7,074,919 3,537,460 50% (2) Property Tax Relief(Homeowner) 80,385 63,985 80% (2) Property Transfer Tax 878,731 539,267 61% Residual RPTTF Distribution 155,000 81,779 53% (2) Transient Occupancy Tax 3,272,015 2,334,398 71% Vehicle Code Fines 562,330 396,375 70% Development Services: Building &Safety 1,298,450 1,096,427 84% Fire 784,926 602,270 77% Land Development 1,014,737 700,172 69% Planning 867,422 675,139 78% Public Works-NPDES 3,506 3,698 105% Park Maintenance 1,907,046 1,030,249 54% (3) Police 441,414 302,765 69% Bids and Proposals 4,000 6,125 153% (4) Business Licenses 301,000 247,493 82% Investment (50,000) 21,421 -43% (5) Lease Income 13,260 9,946 75% Miscellaneous 21,000 20,058 96% Rental Income 71,340 53,616 75% Right of Way Advertising 40,230 27,150 67% Operating Transfers In SLESF 170,253 82,918 49% State Gas Tax 2,847,291 1,908,751 67% Reimbursements: CIP 2,098,579 1,318,087 63% Mandated Cost 71,251 71,251 100% Other 32,500 117,042 360% (6) TOTAL REVENUES $ 69,350,397 $ 40,585,539 59% Notes: (1) Sales Tax revenues for March are scheduled to be received by the end of May 2016. (2) Property taxes and "triple flip" revenues are scheduled to be received in January and May of this fiscal year. (3) Special assessment taxes for Park Maintenance is scheduled to be received in May of this fiscal year. (4) The variance in Bids and Proposals is due to more than anticipated bids received during this quarter. (5) The variance is due to the change in the fair value on investments,fluctuating interest rates, and improved cash flows. (6) The variance is due to reimbursements for settlement agreement received during this quarter. 2 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERALFUND for the 3rd Quarter Ended March 31, 2016 Annual Year-to-Date Year-to-Date Percentage Amended Activity Encumbrances Activity and of Budget Budget Encumbrances EXPENDITURES: City Council $ 458,521 $ 304,330 $ 4,148 $ 308,478 67% Community Support 88,000 62,560 - 62,560 71% City Manager 1,374,766 900,648 36,819 937,467 68% Economic Development 945,738 675,836 13,416 689,252 73% Emergency Management 115,981 80,050 - 80,050 69% City Clerk 1,039,765 711,498 10,894 722,392 69% City Attorney 735,726 452,795 - 452,795 62% Finance 2,268,553 1,531,404 60,310 1,591,714 70% Human Resources 701,004 457,590 18,733 476,323 68% Planning 2,085,646 1,287,647 91,726 1,379,373 66% Building&Safety 2,512,333 1,545,826 149,210 1,695,036 67% Land Development 1,457,664 1,008,986 8,166 1,017,152 70% Public Works 5,274,799 3,040,209 207,743 3,247,952 62% CIPAdministration 2,124,943 1,480,246 2,722 1,482,968 70% Parks Maintenance 3,819,294 2,398,663 475,499 2,874,162 75% Police 25,825,696 19,212,830 130,350 19,343,180 75% Fire 5,895,660 4,272,805 67,527 4,340,332 74% Animal Control 471,808 382,073 89,735 471,808 100% (1) Non Departmental Property Tax Admin 66,027 66,004 - 66,004 100% (2) Recreation Funding 5,636,876 4,311,447 4,311,447 76% Separation CAL Time Payout 100,000 - - 0% Classification Plan Transition 150,000 0% Stipend 97,902 0% Retiree Medical Contribution 512,617 355,266 355,266 69% PERS Replacement Benefit 90,260 90,257 90,257 100% (3) 2011 Financing Lease-Civic Center 2,137,266 1,602,844 - 1,602,844 75% TOTAL EXPENDITURES(excluding transfers) 65,986,845 46,231,814 1,366,998 47,598,812 72% Revenues Over/(Under) Expenditures 3,363,552 (5,646,275) Other Financing Sources/(Uses): Transfers Out (2,125,098) (2,011,651) Revenues Over/(Under) Expenditures and Other Financing Sources/(Uses) 1,238,454 (7,657,926) Beginning Fund Balance as of 7/01/2015 26,060,895 26,060,895 Ending Fund Balance as of 3/31/2016 $ 27,299,349 $ 18,402,969 Notes: (1) Animal Control expenditures for the entire fiscal year are encumbered per the agreement with Animal Friends of the Valleys and Riverside County. (2) Property Tax Admin fees are paid in January of this fiscal year when Property Tax revenues are received. (3) The payment to CalPERS for employee replacement benefit is due and paid in January of this fiscal year. 3 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL STATE GAS TAX FUND for the 3rd Quarter Ended March 31, 2016 Annual Total Percentage of Amended Activity Budget Budget REVENUES: Section 2103-2107 $ 2,419,513 $ 1,482,882 61% Investment Interest 4,000 2,091 52% (1) TOTAL REVENUES 2,423,513 1,484,973 61% Other Financing Sources(Uses): Transfers Out (2,847,291) (1,908,751) 67% Revenues Over/(Under) Expenditures and Other Financing Sources/(Uses) (423,778) (423,778) Beginning Fund Balance as of 7/01/2015 423,778 423,778 Ending Fund Balance as of 3/31/2016 $ - $ - Notes: (1) The variance is due to the change in the fair value on investments and fluctuating interest rates. 4 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL DEVELOPMENT IMPACT FEES FUND for the 3rd Quarter Ended March 31, 2016 Annual Total Percentage of Amended Activity Budget Budget REVENUES: Open Space $ 197,150 $ 45,730 23% Investment Interest - 28,118 0% Quimby 348,435 21,495 6% Street Improvements 2,016,746 693,803 34% Traffic Signals 288,740 97,556 34% Parks&Recreation 745,169 371,156 50% Corporate Facilities 228,952 97,008 42% Fire Protection 171,722 50,423 29% Library 205,426 99,496 48% Police 167,537 30,887 18% TOTAL REVENUES 4,369,877 1,535,672 35% (1) Other Financing Sources/(Uses): Transfers Out (10,591,170) (372,648) 4% (2) Revenues Over/(Under) Expenditures and Other Financing Sources/(Uses) (6,221,293) 1,163,024 Beginning Fund Balance as of 7/01/2015 4,711,576 4,711,576 Ending Fund Balance as of 3/31/2016 $ (1,509,717) $ 5,874,600 (3) Notes: (1)The variance in Development Impact Fees Fund (DIF)revenues is due to the timing of developers pulling permits,as the DIF fees are paid when permits are granted. (2)Transfers out for capital project expenditures are made on a reimbursement basis to the CIP fund after expenditures have been incurred. The timing of CIP expenditures has not occurred as anticipated in the budget. (3) The deficit balance in the Budget column is primarily attributed to several Capital Improvement Projects that are included in the current fiscal year budget that will be funded with future DIF revenues. 5 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL PUBLIC EDUCATION & GOVERNMENT FUND for the 3rd Quarter Ended March 31, 2016 Annual YTD Total Percentage of Amended Activity Encumbrances Activity Budget Budget REVENUES: PEG Fees Revenues $ 55,995 $ 76,177 $ - 76,177 136% (1) Investment Interest - 112 - 112 0% Reimbursements - 3,026 - 3,026 0% TOTAL REVENUES 55,995 79,315 - 79,315 142% EXPENDITURES: Operating Expenses 24,500 1,475 7,747 9,222 38% TOTAL EXPENDITURES 24,500 1,475 7,747 9,222 38% Revenues Over/(Under) Expenditures 31,495 77,840 Beginning Fund Balance as of 7/01/2015 - - Ending Fund Balance as of 3/31/2016 $ 31,495 $ 77,840 Notes: (1) The variance is due to more than anticipated revenues collected from the City's two cable franchisees for the construction of PEG access facilities. 6 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL BUSINESS INCUBATOR RESOURCE for the 3rd Quarter Ended March 31, 2016 Annual YTD Total Percentage Amended Encumbrances Activity Activity of Budget Budget REVENUES: Rental Income $ 34,585 $ 28,249 $ $ 28,249 82% Investment Interest 200 111 111 56% (1) Transfer In 187,127 140,346 140,346 75% TOTAL REVENUES 221,912 168,706 168,706 76% EXPENDITURES: Operating Expenditures 215,127 148,524 2,218 150,742 69% TOTAL EXPENDITURES 215,127 148,524 2,218 150,742 70% Revenues Over/(Under)Expenditures 6,785 20,182 Beginning Fund Balance as of 7/01/2015 6,008 6,008 Ending Fund Balance as of 3/31/2016 $ 12,793 $ 26,190 Notes: (1) The variance is due to the change in the fair value on investments and fluctuating interest rates. 7 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL COMMUNITY DEVELOPMENT BLOCK GRANT for the 3rd Quarter Ended March 31,2016 Annual YTD Percentage of Amended Activity Encumbrances Total Activity Budget Budget REVENUES: Grant Revenue $ 1,217,713 $ 146,170 $ $ 146,170 12% (1) TOTAL REVENUES 1,217,713 146,170 146,170 12% EXPENDITURES: Salaries and Wages 104,548 78,150 1,973 80,123 77% Other Outside Services 156,008 23,042 63,173 86,215 55% (2) TOTAL EXPENDITURES 260,556 101,192 65,146 166,338 39% Revenues Over/(Under)Expenditures 957,157 44,978 Other Financing Sources/(Uses): Transfers Out (957,157) (44,978) Revenues Over/(Under)Expenditures and Other Financing Sources/(Uses) Beginning Fund Balance as of 7/01/2015 Ending Fund Balance as of 3/31/2016 $ $ Notes: (1) CDBG Revenue is booked on a reimbursement basis as eligible expenditures occur. The construction project Sam Hicks Monument Playground Replacement and Old Town Sidewalks Improvement Project budgeted with CDBG Fund have not yet started. (2) The variance in other outside services is due to the timing of payment to sub-recipients. 8 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TEMECULA ENERGY EFFICIENCY ASSET MANAGEMENT TEAM for the 3rd Quarter Ended March 31,2016 Annual Total Percentage of Amended Activity Budget Budget REVENUES: Investment Interest $ 1,200 $ 1,136 95% (1) Reimbursements 29,600 27,776 94% TOTAL REVENUES 30,800 28,912 94% EXPENDITURES: Other Outside Services - - TOTAL EXPENDITURES - - Revenues Over/(Under)Expenditures and Other Financing Sources/(Uses) 30,800 28,912 Beginning Fund Balance as of 7/01/2015 196,039 196,039 Ending Fund Balance as of 3/31/2016 $ 226,839 $ 224,951 Notes: (1) The variance is due to the change in the fair value on investments and fluctuating interest rates. 9 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL ASSEMBLY BILL 2766 MOTOR VEHICLE SUBVENTION FUND for the 3rd Quarter Ended March 31, 2016 Annual Total Total Percentage of Amended Activity Encumbrances Activity Budget Budget REVENUES: AB 2766 $ 133,033 $ 63,634 $ $ 63,634 48% Investment Interest 3,000 3,069 3,069 102% (1) TOTAL REVENUES 136,033 66,703 66,703 49% EXPENDITURES: Other Outside Services 37,790 11,934 5,115 17,049 45% (2) TOTAL EXPENDITURES 37,790 11,934 5,115 17,049 45% Revenues Over/(Under)Expenditures 98,243 54,769 Other Financing Sources/(Uses): Transfers Out (655,693) - Revenues Over/(Under)Expenditures and Other Financing Sources/(Uses) (557,450) 54,769 Beginning Fund Balance as of 7/01/2015 566,902 566,902 Ending Fund Balance as of 3/31/2016 $ 9,452 $ 621,671 Notes: (1) The variance is due to the change in the fair value on investments and fluctuating interest rates. (2) The variance in other outside services is due to payment for clean Cities coalition membership dues have not been made yet. 10 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND (SLESF) for the 3rd Quarter Ended March 31, 2016 Annual Total Percentage of Amended Activity Budget Budget REVENUES: AB 3229-COPS $ 170,253 $ 82,870 49% (1) Investment Interest - 48 0% TOTAL REVENUES 170,253 82,918 49% Other Financing Sources(Uses): Transfers Out (170,253) (82,918) 49% (1) Revenues Over/(Under) Expenditures and Other Financing Sources/(Uses) - - Beginning Fund Balance as of 7/01/2015 - - Ending Fund Balance as of 3/31/2016 $ - $ - Notes: (1) Revenues from the State are expected to be received by June 2016. 11 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TEMECULA MAJOR CRIMES REWARD FUND for the 3rd Quarter Ended March 31, 2016 Annual Total Percentage of Amended Activity Budget Budget REVENUES: Investment Interest $ 100 $ 136 136% TOTALREVENUES 100 136 136% EXPENDITURES: Other Outside Services - - 0% TOTAL EXPENDITURES - 0% Revenues Over/(Under)Expenditures and Other Financing Sources/(Uses) 100 136 Beginning Fund Balance as of 7/01/2015 25,276 25,276 Ending Fund Balance as of 3/31/2016 $ 25,376 $ 25,412 (1) Notes: (1) A resolution of the City Council of the City of Temecula establishing the Temecula Major Crimes Reward Fund and Amending Resolution NOS.13-25 and 15-37. Resolution 13-25 A Resolution of the City Council of the City of Temecula providing for the establishment and distribution of a reward fund the persons who furnish information leading to the arrest and conviction of the person or persons who caused the death of Larry Robinson on March 22,2013.The Larry Robinson Murder Reward Fund shall be merged into the Temecula Major Crimes Reward Fund Resolution 15-37 The Justin Triplett Reward Fund should be merged into the Temecula Major Crime Reward Fund. 12 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL AFFORDABLE HOUSING FUND for the 3rd Quarter Ended March 31, 2016 Annual YTD Total Percentage Amended Activity Encumbrances Activity of Budget Budget REVENUES: Contributions to Agency Trust $ 250,000 $ 125,000 $ - $ 125,000 50% (1) Forgivable Loan Repayment 49,511 49,511 0% Investment Interest 300 1,853 - 1,853 618% (2) Loan Interest 2,552 3,268 - 3,268 128% Reimbursements/Miscellaneous 1,137 1,137 0% Rental Income 184,000 184,000 - 184,000 100% (3) Residual Receipt Payment 35,172 - - - 0% (4) TOTAL REVENUES 472,024 364,769 - 364,769 77% EXPENDITURES: OPERATING EXPENDITURES: Salaries&Benefits 262,042 141,589 - 141,589 54% Operating and Administrative Expenditures 240,395 73,600 21,375 94,975 40% TOTAL EXPENDITURES 502,437 215,189 21,375 236,564 47% (5) Revenues Over/(Under) Expenditures and Other Financing Sources/(Uses) (30,413) 149,580 Beginning Fund Balance as of 7/01/2015 10,372,826 10,372,826 Ending Fund Balance as of 3/31/2016 $ 10,342,413 $ 10,522,406 Notes: (1) Contribution to Agency Trust is schedule to be received in January and May of this fiscal year. (2) The variance is due to the change in the fair value on investments and fluctuating interest rates. (3) Accounts Receivable invoice to Temecula Gardens was processed for Rental income on Jan 2016, payment is expected to be received by June 2016. (4) Residual receipt payment from River Bank Village for 28500 Pujol Street, Senior Apartments was paid on May 23 2016. (5)The variance in operating expenditures is due to current vacancies and less than anticipated expenditures,encumbrances for economic consultant posted in the other outside services line item. 13 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL MEASURE A FUND for the 3rd Quarter Ended March 31, 2016 Annual Total Total Percentage Amended Activity Encumbrances Activity of Budget Budget REVENUES: Investment Interest $ 28,000 $ 22,932 $ - $ 22,932 82% Reimbursements - - - - 0% Measure"A" 2,743,679 1,791,887 - 1,791,887 65% TOTAL REVENUES 2,771,679 1,814,819 - 1,814,819 65% EXPENDITURES: Street Maintenance 1,764,595 298,557 232,187 530,744 30% (1) TOTAL EXPENDITURES 1,764,595 298,557 232,187 530,744 30% Revenues Over/(Under)Expenditures 1,007,084 1,516,262 Other Financing Sources/(Uses): Transfers Out (3,891,614) (70,000) Revenues Over/(Under)Expenditures and Other Financing Sources/(Uses) (2,884,530) 1,446,262 Beginning Fund Balance as of 7/01/2015 3,817,647 3,817,647 Ending Fund Balance as of 3/31/2016 $ 933,117 $ 5,263,909 Notes: (1) The variance is due to less than anticipated Routine Street Maintenance activities during this fiscal year. The remaining unspent budget will be reprogrammed to Fiscal Year 2016-17. 14 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL CAPITAL IMPROVEMENT PROJECTS FUND for the 3rd Quarter Ended March 31, 2016 Account Annual Year-to-Date Percentage Number Amended Activity Encumbrances Total Activity of Budget Budget REVENUE: Operating Transfers In $ 31,037,288 $ 2,208,034 $ - $ 2,208,034 7% Grants 10,709,681 151,838 - 151,838 1% Reimbursements/TUMF 9,584,978 88,049 - 88,049 1% Pechanga Intergovernmental Agreement 5,000,000 5,000,000 5,000,000 100% Investment Interest - 45,010 - 45,010 0% TOTAL REVENUE 56,331,947 7,492,931 - 7,492,931 13% (1) EXPENDITURES: Pechanga Parkway Environmental Mitigation 165-516 323,925 74,602 85,506 160,108 49% Pechanga Parkway Widening 165-530 5,000,000 46,519 - 46,519 1% Murrieta Creek Bridge/Overland Drive Extension to Diaz Road 165-602 2,828,440 86,852 149,824 236,676 8% Abbott Corporation Roadway Improvements 165-620 750,000 - - - 0% Medians and Parkway Citywide 165-622 143,000 143,000 - 143,000 100% Pavement Rehabilitation Program- Winchester Road 165-650 1,529,952 14,392 - 14,392 1% Pavement Rehabilitation Program- Citywide 165-655 5,799,845 297,652 241,806 539,458 9% Western Bypass Bridge Over Murrieta Creek 165-660 103,859 835 28,133 28,968 28% Interstate-15/State Route 79 South Ultimate Interchange 165-662 16,888,313 233,569 106,846 340,415 2% Flashing Beacons&Speed Advisory Signs 165-670 17,523 7,958 - 7,958 45% Traffic Signal Equipment Replacement Program-Citywide 165-680 187,422 75,867 9,945 85,812 46% Traffic Signal Installation-Citywide 165-682 309,598 41,513 - 41,513 13% City Facilities Rehabilitation 165-701 249,367 149,161 19,660 168,821 68% Bike Lane and Trail Program 165-703 442,746 20,485 8,246 28,731 6% Medians&Ornamental Pedestrian Barriers-Citywide 165-704 10,100 - - - 0% Citywide Sidewalks 165-708 167,263 34,191 8,786 42,977 26% 15 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL CAPITAL IMPROVEMENT PROJECTS FUND (continued) for the 3rd Quarter Ended March 31, 2016 Account Annual Year-to-Date Percentage Number Amended Activity Encumbrances Total Activity of Budget Budget EXPENDITURES-cont'd: Citywide Surveillance Cameras 165-711 804,000 - - - 0% Consolidate Update Evaluation Disable 165-713 350,000 - - - 0% Pauba Sidewalk 165-714 2,958 - - - 0% Citywide Storm Drain Improvements 165-715 297,131 37,682 14,844 52,526 18% French Valley Pkwy/1-15 Over-Crossing and Improvements-Phase 1 165-719 597,945 72,779 383,800 456,579 76% Butterfield Stage Road Extension 165-723 12,688,256 97,258 907 98,165 1% French Valley Pkwy/1-15 Over-Crossing and Improvements-Phase 11 165-726 4,912,624 136,571 2,148,935 2,285,506 47% Murrieta Creek Improvements 165-735 58,200 24,540 20,695 45,235 78% Santa Gertrudis Creek Pedestrian Bicycle Trail Extension Interconnect 165-739 147,921 287 - 287 0.2% Main Street Bridge Over Murrieta Creek Replacement 165-743 357,295 7,819 1,295 9,114 3% Temecula Park and Ride 165-747 2,247,134 161,476 24,876 186,352 8% Old Town Civic Center 165-751 62,495 22,525 - 22,525 36% Fire Station Roripaugh-Phase 11 165-753 11,337 - - - 0% TCC Renovation 165-754 8,168 - 8,168 8,168 100% Theater Remediation 165-756 1,739,305 1,261,175 146,964 1,408,139 81% Fire Station 73 Living Quarters Upgrade 165-757 995,841 945,573 37,747 983,320 99% YMCA Repair and Remediation 165-759 1,136,803 58,759 28,879 87,638 8% Developer Reimbursements 165-763 1,567,164 - - - 0% City Hall Exterior LED Lighting 165-764 67,482 20,282 - 20,282 30% EOC Emergency Operations Center Improvements 165-765 41,000 16,179 (2,664) 13,515 33% Old Town Sidewalks 165-766 360,000 17,566 36,900 54,466 15% Theater LED Lighting 165-767 30,600 28,205 - 28,205 92% 16 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL CAPITAL IMPROVEMENT PROJECTS FUND (continued) for the 3rd Quarter Ended March 31, 2016 Account Annual Year-to-Date Percentage Number Amended Activity Encumbrances Total Activity of Budget Budget EXPENDITURES-contV: Patricia Birdsall Synthetic Turf Replacement 190-119 375,000 - - 0% Playground Equipment Enhancement and Safety Surfacing 190-120 615,067 50 - 50 0% Teen Center 190-122 2,642 2,280 362 2,642 100% Children's Museum Enhancement 190-125 83,860 14,950 - 14,950 18% Flood Control Channel Reconstruction 190-127 569,526 115,228 154,789 270,017 47% Special Needs Playground 190-129 68,800 63,653 4,288 67,941 99% Parks Improvement Program 190-130 239,871 153,205 20,335 173,540 72% Sam Hicks Monument Park Playground Enhancement 190-132 464,445 120,974 194,117 315,091 68% Senior Citizen Outdoor Fitness Lot 190-133 8,063 - - - 0% Library Parking-Phase II 190-153 2,204,638 32,855 92,573 125,428 6% Ronald Reagan Sports Park Channel Silt Removal and Desilting Pond 190-187 128,105 16,733 48,403 65,136 51% TOTAL EXPENDITURES 67,995,029 4,655,200 4,024,965 8,680,165 13% (1) Revenues Over/(Under)Expenditures and Other Financing Sources/(Uses) (11,663,082) 2,837,731 Beginning Fund Balance as of 7/01/2015 7,163,455 7,163,455 Ending Fund Balance as of 3/31/2016 $ (4,499,627) $ 10,001,186 (2) Notes: (1) The variance is primarily due to the timing of project expenditures and revenues differing from that anticipated in the budget. (2) The deficit balance in the Budget column is primarily attributed to several Capital Improvement Projects that are included in the current fiscal year budget that will be funded with future DIF revenues. 17 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL 2011 FINANCING LEASE CIVIC CENTER AND CRC for the 3rd Quarter Ended March 31, 2016 Annual Total Percentage of Amended Activity Budget Budget REVENUES: 2011 Financing Lease Revenues $ 2,137,366 $ 1,602,844 75% TOTAL REVENUES 2,137,366 1,602,844 75% EXPENDITURES: Debt Service Principal 1,291,000 964,000 75% Debt Service Interest 846,366 638,844 75% TOTAL EXPENDITURES 2,137,366 1,602,844 75% Revenues Over/(Under) Expenditures - - Beginning Fund Balance as of 7/01/2015 - - Ending Fund Balance as of 3/31/2016 $ $ - 18 CITY OF TEMECULA COMBINING STATEMENT OF NET POSITION INTERNAL SERVICE FUNDS for the 3rd Quarter Ended March 31,2016 Insurance Workers' Vehicles and Information Technology Support Facilities Compensation Equipment Technology Replacement TOTAL Fund Fund Fund Fund Fund Services Fund Fund ASSETS: Cash and Investments $ 494,557 $ 368,462 $ 1,604,314 $ 681,162 $ 826,763 $ 478,090 $ 575,995 $ 5,029,343 Receivables 1,284 636 4,206 3,407 578 1,467 902 12,480 Prepaid Assets 136,896 - - - - - - 136,896 Property,Plant,and Equipment(net of accumulated depreciation) - - 309,068 481,121 102,667 - 892,856 TOTAL ASSETS 632,737 369,098 1,917,588 684,569 1,308,462 582,224 576,897 6,071,575 LIABILITIES AND NET POSITION LIABILITIES: Current Liabilities 341,677 500 648,948 80,513 53,808 93,947 1,219,393 Capital Leases Payable - - - - 73,546 - 73,546 TOTAL LIABILITIES 341,677 500 648,948 80,513 127,354 93,947 1,292,939 NET POSITION: TOTAL NET POSITION $ 291,060 $ 368,598 $ 1,917,588 $ 35,621 $ 1,227,949 $ 454,870 $ 482,950 $ 4,778,636 NOTE: Balances are unaudited 19 CITY OF TEMECULA COMBINING STATEMENT OF REVENUES, EXPENSES, and CHANGES IN NET POSITION INTERNAL SERVICE FUNDS for the 3rd Quarter Ended March 31,2016 Insurance Workers' Vehicles and Information Technology Support Facilities Compensation Equipment Technology Replacement TOTAL Fund Fund Fund Fund Fund Services Fund Fund REVENUES: Investment Interest $ 1,055 $ 1,437 $ 8,449 $ 1,087 $ 2,301 $ 2,191 $ 1,947 $ 18,467 Transfer In - 187,500 - - - - - 187,500 Charges for Services 733,947 - 100,523 1,615,610 153,186 349,492 952,662 3,905,420 TOTAL REVENUES 735,002 188,937 108,972 1,616,697 155,487 351,683 954,609 4,111,387 EXPENSES: Salaries and Wages 77,427 - - 986,586 - 236,583 385,620 1,686,216 Operating Expenses 646,874 49,521 632,712 75,947 550,491 1,955,545 Interest - - - - - 8,565 - 8,565 Depreciation - - 99,067 - 155,486 30,587 - 285,140 TOTAL EXPENSES 724,301 49,521 99,067 1,619,298 155,486 351,682 936,111 3,935,466 Revenues Over/(Under) Expenses 10,701 139,416 9,905 (2,601) 1 1 18,498 175,921 Net Position as of 7/01/2015 280,359 229,182 1,907,683 38,222 1,227,948 454,869 464,452 4,602,715 Net Position as of 3/31/2016 $ 291,060 $ 368,598 $ 1,917,588 $ 35,621 $ 1,227,949 $ 454,870 $ 482,950 $ 4,778,636 20 CITY OF TEMECULA STATEMENT OF NET POSITION - Fiduciary Fund CALIFORNIA EMPLOYEE RETIREE BENEFIT TRUST (CERBT) FUND for the 3rd Quarter Ended March 31, 2016 CERBTFUND ASSETS: Cash and Investments $ 5,528,805 TOTAL ASSETS 5,528,805 LIABILITIES: Accounts Payable - TOTAL LIABILITIES - NET POSITION: 5,528,805 Held in Trust for Retiree Benefits 5,528,805 TOTAL NET POSITION $ 5,528,805 NOTE: Balances are unaudited 21 CITY OF TEMECULA STATEMENT OF CHANGES IN FIDUCIARY NET POSITION - Fiduciary Fund CALIFORNIA EMPLOYEE RETIREE BENEFIT TRUSTFUND for the 3rd Quarter Ended March 31, 2016 CERBTFUND ADDITIONS CONTRIBUTIONS: Employer $ 355,266 Investment Earnings (84,982) TOTAL CONTRIBUTIONS 270,284 DEDUCTIONS: Benefits 361,116 TOTAL DEDUCTIONS 361,116 TOTAL ADDITIONS - Net Position as of 7/1/2015 5,619,637 Net Position as of 3/31/2016 $ 5,528,805 22 Item No . 6 Approvals City Attorney A?— Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl, City Clerk DATE: June 12, 2016 SUBJECT: Approve the First Amendment to the Agreement with Fairbank, Maslin, Maullin, Metz and Associates for Research and Community Outreach PREPARED BY: Randi Johl, City Clerk RECOMMENDATION: That the City Council approve the First Amendment to the Agreement with Fairbank, Maslin, Maullin, Metz and Associates for research and community outreach. BACKGROUND: At the May 2015 Budget Workshop, the City Council reviewed information regarding future fiscal challenges illustrated in the City's five-year projections. At the July 2015 meeting, the Council gave direction to engage, educate and solicit feedback from the community regarding its priorities for maintaining a high quality of life and essential services. In response to that direction, three community workshops were held and a professional, independent survey was conducted. Based on the results of that survey which were presented in October 2015, the Council gave additional direction to continue the ongoing community engagement effort and appointed Council Member Comerchero and Council Member Rahn to serve on the related subcommittee. The "Join the Conversation" effort was launched in January 2016 and is ongoing to the present day. The effort utilizes a variety of outreach methods to promote and encourage interaction with Temecula residents including, but not limited to, social media, email blasts, print media, Channel 3, community meetings, etc. The early trends from the response to this effort show that the Temecula community continues to value its high quality of life and wishes to maintain its essential services including public safety. In an effort to statistically verify the effectiveness of the community engagement process over the last six months, it is recommended that the Council approve the first amendment to said agreement for additional research and outreach services including a second professional, independent survey. It is anticipated that the results of the second survey will be provided to the City Council at the July 26, 2016 meeting. FISCAL IMPACT: This cost for this amendment is incorporated in the Fiscal Year 2015-16 City Manager's operating budget and will not exceed an amount of $30,000 for said Amendment, for a total Agreement amount not to exceed $60,000. ATTACHMENTS: First Amendment FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND FAIRBANK, MAKIN, MAULLIN, METZ &ASSOCIATES RESEARCH AND COMMUNITY OUTREACH THIS FIRST AMENDMENT is made and entered into as of June 14, 2016 by and between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and FAIRBANK, MASLIN, MAULLIN, METZ & ASSOCIATES, a California Corporation, (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with respect to the following facts and purposes: a. On August 5, 2015, the City and Consultant entered into an Agreement entitled "Agreement for Research and Community Outreach," in an amount not to exceed $30,000. b. The parties now desire to amend the original Scope of Services to include additional research and community outreach associated with the conduct of a second community prioritization survey, and amend the original payment for an additional amount not to exceed $30,000. 2. Section 2 of the Agreement entitled "Services" is hereby amended to include the following: The Consultant shall perform and conduct a second community prioritization survey utilizing the same or similar research methodology for services provided under the original Agreement, including survey pre- testing, sample selection and data analysis, and present the deliverables in substantially the same format to the City. 3. Section 4 of the Agreement entitled "Payment" is hereby amended to include the following: The City agrees to pay Consultant as billed an additional amount not to exceed $30,000, plus direct costs for meeting attendance, for those services specifically rendered and performed pursuant to this Amendment, for a total Agreement amount not to exceed $60,000. Said services shall be billed in two phases, one-half upon the execution and commencement of said services, and one-half upon receipt and presentation of completed survey results. 4. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA FAIRBANK, MASLIN, MAULLIN, METZ & ASSOCIATES By: By: Michael S. Naggar, Mayor David Metz, President ATTEST: By: By: Randi Johl, City Clerk Curtis Below, Senior Vice President APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT Fairbank, Maslin, Maullin, Metz &Associates Attention: John Fairbank 12100 Wilshire Boulevard, Suite 350 (310) 828-1183 Telephone (310)463-2230 john@fm3research.com PM Initial Date: qw 2 Item No . 7 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl, City Clerk DATE: June 14, 2016 SUBJECT: Adopt Ordinance 16-05 to Adopt Development Code Amendment Establishing Performance Standards for Businesses Manufacturing Alcoholic Beverages with Retail Sales and a Tasting Room (Second Reading) PREPARED BY: Randi Johl, City Clerk RECOMMENDATION: That the City Council adopt an ordinance entitled: ORDINANCE NO. 16-05 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING PORTIONS OF TITLE 17 (ZONING) OF THE TEMECULA MUNICIPAL CODE ESTABLISHING DEFINITIONS AND PERFORMANCE STANDARDS FOR USES INVOLVING THE MANUFACTURING OF ALCOHOLIC BEVERAGES WITH RETAIL SALES AND TASTING ROOMS, SUCH AS BREWERIES, DISTILLERIES, AND WINERIES AND FINDING THAT THIS ORDINANCE IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO CEQA GUIDELINES, SECTION 15061(13)(3) BACKGROUND: The City of Temecula is a general law city formed under the laws of the State of California. With respect to adoption of ordinances and resolutions, the City adheres to the requirements set forth in the Government Code. With the exception of urgency ordinances, Government Code Section 36934 requires two readings of standard ordinances more than five days apart. Ordinances must be read in full at the time of introduction or passage unless a motion waiving the reading is adopted by a majority of the City Council present. Ordinance No. 16-05 was first introduced at the regularly scheduled meeting of May 24, 2016. FISCAL IMPACT: None ATTACHMENTS: Ordinance ORDINANCE NO. 16-05 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING PORTIONS OF TITLE 17 (ZONING) OF THE TEMECULA MUNICIPAL CODE ESTABLISHING DEFINITIONS AND PERFORMANCE STANDARDS FOR USES INVOLVING THE MANUFACTURING OF ALCOHOLIC BEVERAGES WITH RETAIL SALES AND TASTING ROOMS, SUCH AS BREWERIES, DISTILLERIES, AND WINERIES AND FINDING THAT THIS ORDINANCE IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO CEQA GUIDELINES, SECTION 15061(13)(3) THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Purpose and Intent. Staff has been approached by microbreweries that operate in the City about extending their uses and hours of operation of the retail sales and tasting room. Additionally, staff has been approached about the establishment of a microdistillery within the City, which would also include retail sales and a tasting room as part of the facility. A review of the Temecula Municipal Code indicates that existing regulations pertaining to the manufacturing and sale of alcoholic beverages are not geared toward regulating the retail sales and the tasting room portion of these land use types. Section 2. Procedural Findings. The City Council of the City of Temecula does hereby find, determine and declare that: A. City staff identified the need to make revisions and clarifications to portions of Title 17 of the Temecula Municipal Code. B. The Planning Commission considered the proposed amendments to Title 17 of the Temecula Municipal Code ("Ordinance") on May 11, 2016 at a duly noticed public hearing as prescribed by law, at which time the City Staff and interested persons had an opportunity to provide public comment either in support of or opposition to this matter. C. At the conclusion of the Planning Commission hearing and after due consideration of all written and oral comments received, the Planning Commission adopted Resolution No. 16-14, recommending that the City Council adopt this Ordinance. D. On May 24, 2016, the City Council held a duly noticed public hearing, as prescribed by law, providing an opportunity for the public to comment on this Ordinance. Ords 16-05 1 The City Council considered all written and oral comments prior to its adoption of this Ordinance. E. All legal prerequisites to the adoption of this Ordinance have occurred. Section 3. Further Findings. The City Council, in approving the proposed Ordinance, hereby makes the following additional findings as required by Section 17.01.040 ("Relationship to General Plan") of the Temecula Municipal Code: A. The proposed amendments to Title 17 of the Temecula Municipal Code are allowed in the land use designations in which the uses are located, as shown on the land use map, or is described in the text of the General Plan because the Industrial Park land use designation supports the primary use of alcohol beverage manufacturing. The ancillary tasting room and live entertainment uses complement the primary manufacturing functionality of an alcohol beverage manufacturer. Additionally, retail use in the Industrial Park land use and Light Industrial designations is currently permitted. In the Service Commercial land use/zoning designations, manufacturing uses are permitted in the General Plan. B. The proposed amendments to Title 17 of the Temecula Municipal Code are in conformance with the goals, policies, programs and guidelines of the elements of the General Plan because the Economic Development and Land Use Elements of the General Plan contain goals, policies, programs and guidelines that support the proposed amendments. The Land Use element of the General Plan includes goals and policies that support diverse land uses. The Land Use element also encourages flexible zoning techniques in appropriate locations. The proposed amendments support the General Plan's desire to mix uses, and encourage flexible zoning. Land Use Goal 1 A diverse and integrated mix of residential, commercial, industrial, recreational, public and open space land uses. Policy 1.6 Encourage flexible zoning techniques in appropriate locations to encourage mixed use development, preserve natural features, achieve innovative site design, achieve a range of transition of densities, provide open space and recreation facilities, and/or provide necessary amenities and facilities. Land Use Implementation Program Number Three (LU-3) encourages the review and update of the Development Code to implement mixed uses. The proposed amendments fulfill the LU-3's desire to continuously review and update the code to help implement mixed-use land uses. Ords 16-05 2 LU-3 Development Code Update Review and update the Development Code to ensure consistency with the General Plan and to help implement mixed-use and rural preservation recommendations of the Land Use Element. The Economic Development element also identifies the desire to develop the Temecula Valley as a tourist destination. The proposed amendments support the goals of the Economic Development element's goals and policies by allowing alcohol beverage manufacturers to grow with more certainty and consistency. Consequently, more tourist venues could be available to enhance to overall desirability of Temecula. Economic Development Goal 6 A comprehensive, recognizable tourist destination, offering a range of attractions throughout and beyond the Planning Area. Policy 6.2 Support tourism venues, including commercial, recreational, convention, resort, and wine making activities that spotlight the desirability of and bring visitors to the Temecula Valley. C. The proposed amendments to Title 17 of the Temecula Municipal Code are consistent with the General Plan and all applicable provisions contained therein because the proposed amendments are allowed in the land-use designations in the General Plan and in conformance with the identified goals, policies, programs and guidelines as identified in the General Plan. Section 4. Environmental Findings. The City Council hereby finds that this Ordinance is exempt from the requirements of the California Environmental Quality Act ("CEQA") pursuant to Title 14 of the California Code of Regulations, Section 15061(b)(3) because it can be seen with certainty that there is no possibility that the proposed amendments to Title 17 of the Temecula Municipal Code may have a significant effect on the environment. The proposed amendments do not result in a significant increase in the intensity or density of any land use above what is currently allowed in accordance with the Temecula Municipal Code. These proposed amendments add performance standards to an existing allowable use, currently regulated through the issuance of a conditional use permit. As such, there is no possibility that the proposed amendments will have a significant effect on the environment. Section 5. Section 17.34.010 of Chapter 17.34 of Title 17 of the Temecula Municipal Code is hereby amended by adding the following definitions to read as follows.. Ords 16-05 3 "Alcoholic beverage manufacturing" means an establishment that produces or manufactures alcoholic beverages and is licensed by the Department of Alcoholic Beverage Control of the State of California. These type of establishments may (1) sell alcohol that is produced or manufactured on the alcoholic beverage manufacturer's licensed premises for On-Sale or Off-Sale consumption, (2) include accessory uses such as tours, specialty dinners, food pairings, retail sales, and/or on-site consumption, and (3) include tasting rooms. Typical uses include breweries, distilleries and wineries. "Tasting Room" means a separate area on the alcoholic beverage manufacturer's licensed premises maintained and operated by and for an alcoholic beverage manufacturer, wherein alcoholic beverages may be sold and served by an employee or designated representative of the alcoholic beverage manufacturer to consumers of legal drinking age for consumption on the alcoholic beverage manufacturer's licensed premises. Alcoholic beverages manufactured elsewhere may not be sold in the tasting room or on the alcoholic beverage manufacturer's licensed premises. A tasting room is, and at all times shall remain, an ancillary use to the alcoholic beverage manufacturing use." Section 6. Table 17.08.030 of Chapter 17.08 of Title 17 of the Temecula Municipal Code is hereby amended as follows: Add rows titled "Alcoholic beverage manufacturing" and "Alcoholic beverage manufacturing with live entertainment" and revise row titled "Restaurants with lounge or live entertainment" in Table 17.08.030 to read as follows: Table 17.08.030 Schedule of Permitted Uses Commercial/Office/Industrial Districts Description of Use INCI CC I HTISCIP01 BPI LI A Alcoholic beverage manufacturing - - - C - P P Alcoholic beverage manufacturing with live entertainment C - C C R Restaurants with lounge or live entertainment 1 - C C C - C C Notes: 1. Subject to the supplemental development standards contained in Chapter 17.10 of this code. Section 7. Section 17.10.020.8 of Chapter 17.10 of Title 17 of the Temecula Municipal Code is hereby amended by adding Subsection 11. Alcoholic Beverage Manufacturing" to read as follows: Ords 16-05 4 11. Alcoholic Beverage Manufacturing. a. Businesses manufacturing alcoholic beverages, which have a tasting room, but do not have a bona fide eating establishment (as defined by the California Department of Alcoholic Beverage Control) in conjunction with the manufacturing business, shall have the appropriate license from the California Department of Alcoholic Beverage Control and shall be operated according to all applicable state and local health and safety requirements and regulations. b. All businesses manufacturing alcoholic beverages shall comply with all land use regulations and site development standards of the zoning district in which they are located. C. All businesses manufacturing alcoholic beverages shall obtain a business license with the City as set forth in Title 5 of the Temecula Municipal Code. d. Prior to an employee selling or serving alcohol, the alcohol licensee or employer shall ensure that the employee has received Licensee Education on Alcohol and Drugs (L.E.A.D) training from the California Department of Alcoholic Beverage Control or similar training if available from the Temecula Police Department. e. An 8.5" x 11" (or larger) sign listing local transportation service providers and corresponding telephone numbers shall be posted at a conspicuous location within the building. f. The dispensing of alcohol may occur between the hours of 10:00 A.M. and 10:00 P.M., unless otherwise specified as part of a temporary use permit. g. On-site alcohol sales shall be limited to product manufactured on-site. h. There shall be no admission fee, cover charge, nor minimum purchase required. i. The retail area, including the tasting room, shall not exceed 15% of the total floor area of the business. The retail area shall not include the area where typical alcoholic beverage manufacturing functions occur. j. In addition to the retail area (tasting room), an outdoor patio area may be allowed, but may not exceed 50% of the total allowable retail area. k. The outdoor patio area must be secured, consistent with California Department of Alcoholic Beverage Control requirements. I. Signs shall be posted inside the building near the exit door of the tasting room and exit door of the outdoor seating area stating: "No alcohol allowed past this point." Ords 16-05 5 M. All alcoholic beverage manufacturing equipment and storage activities shall be located within a completely enclosed building within the Service Commercial (SC) Zoning District. n. An alcoholic beverage manufacturing facility shall meet the off-street parking requirements as set forth in Chapter 17.24 of the Temecula Municipal Code. For the purposes of calculating parking, the brewing areas shall be considered manufacturing, the cold and warm storage areas shall be considered warehousing, office space shall be considered office, and the tasting room and outdoor patio shall be considered retail. o. The display of alcoholic beverages shall not be located outside of a building or within five (5) feet of any public entrance to the building. P. There shall be no live entertainment, DJ's, or amplified sound on the alcoholic beverage manufacturer's licensed premises at any time without issuance of a conditional use permit or temporary use permit. q. The number of persons shall not exceed the maximum occupancy load as determined by the Temecula Fire Department. Signs indicating the occupant load shall be posted in a conspicuous place on an approved sign near the main exit from the room. r. The real property upon which an alcoholic beverage manufacturing use is operated shall be permanently maintained in an orderly fashion by the provision of regular landscape maintenance, removal of trash and debris, and removal of graffiti within forty eight (48) hours from the time of occurrence. S. Parking lots, driveways, circulation areas, aisles, passageways, recesses and grounds contiguous to buildings that contain an alcoholic beverage manufacturing use shall be illuminated and make clearly visible the presence of any person on or about the alcoholic beverage manufacturer's licensed premises during the hours of darkness as set forth in Section 17.08.070 and 17.24.050 of the Temecula Municipal Code. t. A security plan in a form satisfactory to the Temecula Police Department shall be submitted to and approved by the Temecula Police Department. The security plan shall be formulated to deter loitering, unlawful conduct of employees and patrons, to promote the safe and orderly assembly and movement of persons and vehicles, and to prevent disturbances to surrounding uses and the neighborhood by excessive noise created by patrons entering or leaving the alcoholic beverage manufacturer's licensed premises." Section 8. Severability. If any section, subsection, subdivision, paragraph, sentence, clause, or phrase of this Ordinance, or any part thereof, is for any reason held to be invalid, such invalidity shall not affect the validity of the remaining portions of this Ordinance or any part hereof. The City Council of the City of Temecula hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, Ords 16-05 6 clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared invalid. Section 9. Publication and Posting. The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same or a summary thereof, to be published and posted in the manner required by law. Section 10. Effective Date. This Ordinance shall take effect thirty days after its passage. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 14th day of June, 2016. Michael S. Naggar, Mayor ATTEST: Randi Johl, City Clerk [SEAL] Ords 16-05 7 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Ordinance No. 16-05 was duly introduced at a meeting of the City Council of the City of Temecula on the 24th day of May, 2016, and that thereafter, said Ordinance was duly adopted by the City Council of the City of Temecula at a meeting thereof held on the 14th day of June, 2016, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk Ords 16-05 8 Item No . 8 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jeff Kubel, Chief of Police DATE: June 14, 2016 SUBJECT: Approve the First Amendment to the Agreement with Temecula Motorsports, Inc. for Temecula Police Motorcycle Repair and Maintenance for Fiscal Year 2015-16 PREPARED BY: Greg Negron, Temecula Police Department Mary Vollmuth, Purchasing Manager RECOMMENDATION: That the City Council approve the First Amendment to the Agreement with Temecula Motorsports, Inc., in the amount of $12,500, for Temecula Police motorcycle repair and maintenance, for a total agreement amount of $42,500 for Fiscal Year 2015-16. BACKGROUND: Temecula Motorsports, Inc. currently provides repair and maintenance services for nine Police Honda motorcycles. Their business is located on Jefferson Avenue and has been providing excellent and responsive service to the Temecula Police Department and its motorcycle fleet for the past eight years. Eight motorcycles within the Temecula Police Department fleet have aged out of the warranty and repair period. Daily use and the aging of the motorcycles require increased routine maintenance and major repairs. Four of the Honda motorcycles are seven years old and four are five years old with odometer's exceeding 60-70,000 miles per motorcycle. During this fiscal year, three of the motorcycles required master brake cylinder re-builds along with one of these motorcycles requiring an alternator replacement. To maintain the dependable operation of the motorcycle fleet and standard of public and street safety, the First Amendment amount of $12,500 for repair and maintenance services is required for the remainder of the 2015-16 fiscal year. FISCAL IMPACT: Adequate funds exist in the Fiscal Year 2015-16 Police Department operating budget for the $12,500 agreement increase. ATTACHMENTS: First Amendment with Temecula Motorsports, Inc. FIRST AMENDMENT TO NON-EXCLUSIVE AGREEMENT FOR VEHICLE MAINTENANCE SERVICES BETWEEN CITY OF TEMECULA AND TEMECULA MOTORSPORTS, INC. FOR POLICE MOTORCYCLE REPAIR AND MAINTENANCE SERVICES THIS FIRST AMENDMENT is made and entered into as of June 14, 2016 by and between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and Temecula Motorsports, Inc., a Corporation (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On October 13, 2015, the City and Contractor entered into that certain Agreement entitled "Agreement for Non-Exclusive Vehicle Maintenance Services," in the amount of$30,000. b. The parties now desire to increase the payment in the amount of$12,500, and to amend the Agreement as set forth in this Amendment. 2. Section 4 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The First Amendment amount shall not exceed Twelve Thousand Five Hundred Dollars and No Cents ($12,500.00), for additional Temecula Police motorcycle repair and maintenance services for a total Agreement amount of Forty-Two Thousand Five Hundred Dollars and No Cents ($42,500.00). 3. Exhibit B to the Agreement is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 4. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA TEMECULA MOTORSPORTS, INC. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Michael S. Naggar, Mayor Jerry Gilding, President ATTEST: By: By: Randi Johl, City Clerk Phil Acton, Vice President APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR Temecula Motorsports, Inc. Attn: Robert Vegter 26860 Jefferson Avenue Murrieta, CA 92562 Phone: 951-698-4123 Fax: 951-698-4123 rvegter@calmsg.com PM Initialt�w Date: 2 ATTACHMENT A EXHIBIT B Cost shall be per warranty and/or the Contractor's written quote/estimate for service or repairs. All work and the quoted/estimated cost must be pre-approved by authorized City staff prior to performing the work or charging for services. All costs shall be based on warranty and/or actual parts and labor expense for service or repairs. In no event shall motorcycle maintenance and repair services exceed $42,500.00 for the total term of this Agreement as provided pursuant to Section 4 of this Agreement. The not to exceed amount listed herein is an estimated expenditure and this Agreement does not guarantee Contractor this amount in purchased services. 3 Item No . 9 Approvals City Attorney /411 vi _ Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Kevin Hawkins, Director of Community Services DATE: June 14, 2016 SUBJECT: Approve a Memorandum of Understanding Between the City of Temecula and Foundation for Senior Care for Transportation and Parking Lot Related Services at the Mary Phillips Senior Center PREPARED BY: Yvette Martinez, Sr. Recreation Coordinator RECOMMENDATION: That the City Council approve the Memorandum of Understanding between the City of Temecula and Foundation for Senior Care for the provision of transportation services provided by the Foundation and utilizing the City facility, Mary Phillips Senior Center parking lot, as a connectivity destination for pick-up and drop-off of Foundation clients. BACKGROUND: The City of Temecula incorporated in 1989 with a population of less than 30,000 residents and a senior population of less than 10%. The City has grown to over three times the size with a population of over 109,000, with a senior population of 25%. The City of Temecula recognizes the need to assist in providing services and amenities to enrich quality of life, provide information and education, and to support the emotional and physical needs of aging adults within our community. For the past 22 years, the Mary Phillips Senior Center (MPSC) has grown along with the community by providing hundreds of programs, activities, and services for aging adults and those with special needs. It is our goal to provide the commitment and leadership to identify their needs, access existing programs, develop tangible solutions and plan for the future. The facility has become a place to socialize and participate, earning a reputation as "The Place Where Friends Meet". Coinciding with the increase in the senior population, caregivers are experiencing a need for services provided by Adult Day Care Centers that is not currently met by MPSC. Adult day care centers are designed for aging adults who are isolated or can no longer manage independently by providing both mental and social stimulation for the seniors and a respite for caregivers. Currently, the nearest Adult Day Care Centers are in Fallbrook and Hemet. The Foundation for Senior Care provides care services, programs and resource information for the senior population in Northern San Diego and Southwest Riverside Counties; and operates an adult day care center located in Fallbrook. This center provides professional care and assistance for frail, disabled and memory impaired adults and is open from 9:00 am to 5:00 pm, Monday through Friday excluding "major" holidays observed by the Foundation (outlined in the attachment). To meet this need, The City and The Foundation for Senior Care wish to utilize the City facility, MPSC, as a pick-up/drop-off location offered to their clients needing transportation to the Foundation adult day care center located in Fallbrook on Tuesday and Thursday of each week, excluding holidays observed by both the Foundation and the City. The City operates the MPSC located at 41845 Sixth Street, Temecula, is open from 9:00 am to 5:00 pm, Monday through Friday excluding all City-observed holidays. According to the City of Temecula's Quality of Life Master Plan, "Transportation mobility means moving people and goods efficiently, safely and cost effectively throughout the community and regions by having transportation choices and well-planned networks. Connectivity means providing residents access to good jobs, housing, restaurant, recreation, shopping, medical facilities and services that make a city desirable and livable. It also means making sure that everyone has equal access to these assets." By granting the Foundation for Senior Care permission to utilize the MPSC parking lot as a connectivity destination within the designated area, the City will meet our sustainability goal of expanding public and private transportation options that improve the overall quality of life to seniors and caregiver, while achieving effective collaboration with relevant agencies to increase livability, improve productivity, provide opportunities for more healthy lifestyles, and provide increase access to services for all residents. FISCAL IMPACT: None ATTACHMENTS: Memorandum of Understanding between the City of Temecula and Foundation for Senior Care MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF TEMECULA AND FOUNDATION FOR SENIOR CARE This Memorandum of Understanding ("MOU") is made and effective as of June 14, 2016 between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and Foundation For Senior Care (hereinafter referred to as "Foundation"). 1. BACKGROUND The Foundation provides supervised care services, programs, and resource information for the senior population in identified communities of Northern San Diego and Southwest Riverside Counties; and operates an adult day care center located at 135 South Mission Road, Fallbrook CA, 92088. The Foundation adult day care center provides professional care and assistance for frail, physically challenged, and memory impaired adults. The center is open from 9:00 a.m. to 5:00 p.m. Monday-Friday excluding "major" holidays observed by the Foundation. The City operates the Mary Philips Senior Center located at 41845 Sixth Street, Temecula, CA 92590. The Mary Philips Senior Center is open from 9:00 a.m. to 5:00 p.m. Monday-Friday excluding all City observed holidays. The Foundation wishes to utilize City facility, Mary Philips Senior Center, as a pick- up/drop-off location offered to their clients needing transportation to the Foundation adult day care center located in Fallbrook on Tuesday and Thursday of each week, excluding holidays observed by both the Foundation and the City. 2. RECITALS The parties agree that this MOU is made with respect to the following facts and purposes: a. The purpose of this MOU is to document the obligations of the City and Foundation as they relate to the provision of transportation services provided by the Foundation and utilizing City facility, Mary Philips Senior Center parking lot, as a connectivity destination for pick-up and drop-off of Foundation clients. b. The City is the owner of certain real property in the City of Temecula, known as the Mary Philips Senior Center located at 41845 Sixth Street, Temecula CA 92590. C. The Foundation is a private organization for senior care and is offering to its client's transportation from the Mary Philips Senior Center parking lot to the Foundation Adult Day Care Center, located at 135 South Mission Road, Fallbrook CA 92088 with return service. The Foundation will offer this service to its clients on Tuesday and Thursday of each week, with a departure time of 9:00 a.m. and a return time between the hours of 4:00-4:30 p.m. d. The City is willing to grant permission to the Foundation to utilize the Mary Philips Senior Center parking lot as a connectivity destination within the designated area, outlined in horizontal lines, in Exhibit A attached hereto and incorporated herein as though set forth in full. e. The Foundation will not offer services on the Foundation's observed holidays as outlined in Exhibit B of this Agreement attached hereto and incorporated herein as though set forth in full. 1 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2015-16/Foundation For Senior Care/MOU.05.11.16 f. The Foundation acknowledges the Mary Philips Senior Center facility will not be open on Saturday, Sunday, or City observed holidays as outlined in Exhibit B of this Agreement attached hereto and incorporated herein as though set forth in full. The City facility schedule and holidays observed may change at any time. It shall be the Foundation's responsibility to verify if the Mary Philips Senior Center facility is open and the parking lot available on the dates Foundation will be utilizing the connectivity destination. g. The City acknowledges the Mary Philips Senior Center is a public facility and its restrooms and waiting area may be utilized by Foundation transportation clients. The Foundation shall ensure and communicate to its clients, their caretakers if applicable, and Foundation employees, volunteers, and staff that Foundation clients utilizing transportation services must be accompanied at all times. h. The Foundation warrants and represents the transportation program and its client participation is the sole responsibility and scheduling of the Foundation and the City has no participation in or responsibility to the program, scheduling requirements, or the well- being of any of the transportation participants. i. There shall be no cost to the Foundation for utilizing the Mary Philips Senior Center parking lot as a connectivity destination and the City shall have no oversight over the Foundation program(s) or any fees associated with the transportation services or any program and service offered or provided by the Foundation. 3. OBLIGATIONS 3.1 Obligations of the Foundation. The Foundation shall, a. Be solely responsible for staffing, scheduling, and providing transportation services to its clients. The Foundation acknowledges its clients may be frail, physically challenged, and/or memory impaired and warrants and represents that employees, volunteers, or any staff providing transportation services are fully responsible for their client's well-being and are adequately trained, licensed, and prepared according to prevailing professional standards in caring for their clients and providing services. b. Be solely responsible for determining the Class driver's license required per California Department of Motor Vehicle (DMV) policy for the type vehicle the Foundation utilizes for transportation services. The Foundation is also responsible for ensuring their employee(s), volunteer(s) or any staff or person assigned to provide transportation services has a valid State of California driver's license in good standing and is fit to drive. C. Be responsible for the maintenance and any mechanical needs of Foundation vehicle(s). d. Be solely responsible for all clients, employees, volunteers, staff and other participants utilizing and conducting the transportation services. The Foundation warrants and represents they are solely responsible for the well-being of their clients and no client shall not be left unattended at the Mary Philips Senior Center facility or parking lot prior to pick-up or after return drop-off. e. Clearly indicate within all Foundation client release documents, advertising, flyers, social media communications, website information and all collateral materials and outreach programs that the City has no affiliation with the Foundation, is not responsible for 2 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2015-16/Foundation For Senior Care/MOU.05.11.16 clients, and has no oversight of any Foundation programs, costs and fees, or transportation and other services provided. 3.2 Obligations of the City. The City shall, a. Provide to Foundation access to the Mary Philips Senior Center parking lot for utilization as a connectivity destination to pick-up and drop-off Foundation clients participating in their transportation services program on Tuesday and Thursday of each week, excluding any City and Foundation holidays or City special events. b. City will notify Foundation, in advance as knowingly possible, of inability to access parking lot on any day not already identified as a City holiday. 4. TERM a. This MOU shall commence on June 14, 2016 and shall remain and continue in effect until June 30, 2017. b. Renewal: The City and Foundation by mutual agreement may extend the term of this MOU by amendment. C. Termination: Either party may terminate this MOU with or without cause by giving thirty (30) days prior written notice to the other party, after which neither party will have any further obligation under this MOU, except that the indemnification provisions set forth below in Section 6. 5. CONTACT INFORMATION AND NOTICES a. The contact and notice information for the Foundation shall be: Contact: Foundation For Senior Care Staff 135 South Mission Road Fallbrook, CA 92088 Foundation E-Mail: fscP-foundationforseniorcare.org Foundation Phone Number: 760-723-7570 Notices: Foundation For Senior Care Attn: Rachel A. Mason Executive Director 135 South Mission Road Fallbrook, CA 92088 b. The contact and notice information for the City shall be: Contact: Mary Philips Senior Center Tracy Frick—Yvette Martinez—Caroline Shaw 41845 Sixth Street Temecula, CA 92590 Mary Philips Senior Center Phone Number: 951-694-6464 3 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2015-16/Foundation For Senior Care/MOU.05.11.16 Tracy Frick Phone Number: 951-694-6455 Yvette Martinez Phone Number: 951-693-3902 Caroline Shaw Phone Number: 951-694-6464 Notices: City of Temecula Attn: City Manager 41000 Main Street Temecula, CA 92590 6. INDEMNIFICATION The Foundation agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Foundation's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, or the acts or omissions of Foundation, its officers, employees, agents or contractors, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 7. INSURANCE REQUIREMENTS Foundation shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Foundation, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1. Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2. Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Foundation owns no automobiles, a non- owned auto endorsement to the General Liability policy described above is acceptable. 3. Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Foundation has no employees while performing under this Agreement, worker's compensation insurance is not required, but Foundation shall execute a declaration that it has no employees. b. Minimum Limits of Insurance. Foundation shall maintain limits no less than: 1. General Liability: Two Million Dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply 4 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2015-16/Foundation For Senior Care/MOU.05.11.16 separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: Two Million Dollars ($2,000,000) per accident for bodily injury and property damage. 3. Worker's Compensation as required by the State of California; Employer's Liability: One Million Dollars ($1,000,000) per accident for bodily injury or disease. C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Foundation; products and completed operations of the Foundation; premises owned, occupied or used by the Foundation; or automobiles owned, leased, hired or borrowed by the Foundation. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Foundation's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Foundation's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Foundation's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state in substantial conformance to the following: If the policy will be canceled before the expiration date the insurer will notify in writing to the City of such cancellation not less than thirty (30) days' prior to the cancellation effective date. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Foundation shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A-:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Foundation shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed 5 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2015-16/Foundation For Senior Care/MOU.05.11.16 by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Foundation's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 8. INDEPENDENT CONTRACTOR a. Foundation is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Foundation shall at all times be under Foundation's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Foundation or any of Foundation's officers, employees, or agents except as set forth in this Agreement. Foundation shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Foundation shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Foundation in connection with the performance of this Agreement. Except for the fees paid to Foundation as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Foundation for performing services hereunder for City. City shall not be liable for compensation or indemnification to Foundation for injury or sickness arising out of performing services hereunder. 9. ASSIGNMENT The Foundation shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Foundation's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Foundation. 10. LICENSES At all times during the term of this Agreement, Foundation shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 11. GOVERNING LAW The City and Foundation understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 6 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2015-16/Foundation For Senior Care/MOU.05.11.16 12. LEGAL RESPONSIBILITIES The Foundation shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Foundation shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Foundation to comply with this section. 13. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 14. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Foundation warrants and represents that he or she has the authority to execute this Agreement on behalf of the Foundation and has the authority to bind Foundation to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non-substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non-monetary changes in scope of work; (d) agreement termination. R:/Finance/Agreements/Finance Dept Agreements/Agreements 2015-16/Foundation For Senior Care/MOU.05.11.16 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA FOUNDATION FOR SENIOR CARE (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Michael S. Naggar, Mayor Rachel A. Mason, M.S.,M.A. Executive Director ATTEST: By: By: Randi Johl, City Clerk Robert Franz, Foundation President/ Senior Care Board of Directors APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney FOUNDATION Foundation for Senior Care Attn: Rachel A. Mason, M.S., M.A. Executive Director 135 South Mission Road Fallbrook, CA 92088 Phone: 760-723-7570 Cell Phone: 909-838-8071 E-Mail: mason@foundationforseniorcare.org PM Initials:� Date: a R:/Finance/Agreements/Finance Dept Agreements/Agreements 2015-16/Foundation For Senior Care/MOU.05.11.16 EXHIBIT A PARKING LOT MAP OF MARY PHILIPS SENIOR CENTER The Foundation for Senior Care is authorized to pick-up and drop-off their clients at the Mary Philips Senior Center parking lot on Tuesday and Thursday of each week, excluding any City and Foundation holidays or City special events within the designated area outlined in horizontal lines on the attached map attached hereto and incorporated herein as though set forth in full. Mary Phillips Senior Center I iz j low �j II ti a �4 9 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2015-16/Foundation For Senior Care/MOU.05.11.16 EXHIBIT B HOLIDAYS OBSERVED BY CITY AND FOUNDATION The Mary Philips Senior Center is open from 9:00 a.m. to 5:00 p.m. Monday-Friday excluding all City observed holidays. The Foundation center is open from 9:00 a.m. to 5:00 p.m. Monday- Friday excluding "major' holidays observed by the Foundation. The City and Foundation schedules are per the attached listing attached hereto and incorporated herein as though set forth in full. Foundation acknowledges the Mary Philips Senior Center facility and parking lot schedule may change at any time for any reason and City observed holidays may also change at any time. There are also occasions the City closes the Mary Philips Senior Center for special events. It shall be the Foundation's responsibility to verify the availability and schedule of the Mary Philips Senior Center on those dates Foundation will utilize the City facility parking lot for connectivity destination. 10 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2015-16/Foundation For Senior Care/MOU.05.11.16 CITY OF TEMECULA OBSERVED HOLIDAYS The City of Temecula observes the following holidays. If the holiday falls on a Saturday, the holiday is observed the Friday before the holiday date. If the holiday falls on a Sunday, the holiday is observed the Monday following the holiday date. '/ day — New Year's Eve Afternoon (Observed) New Year's Day Martin Luther King, Jr. Birthday President's Day Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Friday after Thanksgiving '/ day — Christmas Eve Afternoon (Observed) Christmas Day 11 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2015-16/Foundation For Senior Care/MOU.05.11.16 FOUNDATION FOR SENIOR CARE OBSERVED HOLIDAYS New Year's Day Martin Luther King, Jr. Birthday President's Day Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Friday after Thanksgiving Christmas Day 12 R:/Finance/Agreements/Finance Dept Agreements/Agreements 2015-16/Foundation For Senior Care/MOU.05.11.16 Item No . 10 Approvals City Attorney A�— Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Michael Heslin, Deputy Director of Information Technology DATE: June 14, 2016 SUBJECT: Approve the First Amendment to the Consultant Services Agreement with Helixstorm for Technology Services to Include but not Limited to Virtualization, Network, and System Administration PREPARED BY: Michaela Ballreich, Deputy Director of Support Services RECOMMENDATION: That the City Council approve the First Amendment to the Consultant Services Agreement with Helixstorm, in the amount of $100,000 for Technology- related services, for a total agreement amount of$200,000. BACKGROUND: In June 2015, the City entered into an agreement with Helixstorm for consulting services for the Civic Center and off-site facilities. This agreement will expire June 30, 2018. Helixstorm is a consulting firm that provides a high level of service / knowledge base which is expected and required to efficiently and effectively assist the IT Department with systems administration. The approval of the amendment will ensure continued support of those services provided by Helixstorm which primarily relate to technology related projects but not limited to the City's data center, remote sites, network (wired/wireless), general IT Consulting, and Systems Administration for the Civic Center and off-site facilities. The approval of this first amendment will solely provide the IT Department the spending approval if sufficient funds are budgeted within each fiscal year. Helixstorm is a local vendor located in the City. FISCAL IMPACT: Adequate funds have been budgeted in the Information Technology Operating Budget. ATTACHMENT: First Amendment FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND HELIXSTORM CONSULTANT SERVICES THIS FIRST AMENDMENT is made and entered into as of June 14, 2016, by and between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and HELIXSTORM, a corporation (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On June 23, 2015, the City and Consultant entered into that certain Agreement entitled "Agreement for Information Technology Infrastructure Support", in the amount of$100,000 b. The parties now desire to increase the contractual payment by $100,000 and to amend the Agreement as set forth in this Amendment. 2. Section 4 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The FIRST Amendment amount shall not exceed one hundred thousand dollars ($100,000), for additional Information Technology Infrastructure Support for a total Agreement amount of two hundred thousand dollars ($200,000.00). 3. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA HELIXSTORM (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Michael S. Naggar, Mayor Aaron Schneider, Principal ATTEST: By: By: Rand! Johl, City Clerk Eric Henry, CTO APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR: Helixstorm Attn: Aaron Schneider 41619 Margarita Road, Suite 200 Temecula. CA 92590 Initial L Da Date: 1 Item No . 11 Approvals City Attorney A� Finance Director City Manager (Sr CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Michael Heslin, Deputy Director of Information Technology DATE: June 14, 2016 SUBJECT: Approve the First Amendment to the Contractor Services Agreement with T&D Communications for Cabling Services PREPARED BY: Michaela Ballreich, Deputy Director of Support Services RECOMMENDATION: That the City Council approve the First Amendment to the Contractor Services Agreement with T&D Communications, in the amount of$10,000 for cabling services, for a total agreement amount of$40,000. BACKGROUND: In July 2013, the City entered into an agreement with T&D Communications for cabling services for the Civic City and off-site facilities. This agreement was in the amount of $30,000 and will expire June 30, 2016. To date, the City has nearly expended the approved $30,000. In order to finalize work that must be completed by June 30, 2016, approval of the proposed amendment is being requested. FISCAL IMPACT: Adequate funds have been budgeted in the Information Technology Operating Budget. ATTACHMENT: First Amendment FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND T&D COMMUNCIATIONS CABLING SERVICES THIS FIRST AMENDMENT is made and entered into as of June 14, 2016, by and between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and T&D COMMUNICATIONS, a corporation (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On July 1, 2013, the City and Contractor entered into that certain Agreement entitled "Agreement for Cabling Services", in the amount of $30,000.00. b. The parties now desire to increase the annual contractual payment by $10,000 and to amend the Agreement as set forth in this Amendment. 2. Section 5 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The FIRST Amendment amount shall not exceed ten thousand dollars ($10,000.00), for additional cabling services for a total Agreement amount of forty thousand dollars ($40,000.00). 3. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA T&D Communications (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Michael S. Naggar, Mayor Ernest Croan, President ATTEST: By: By: Randi Johl, City Clerk Patrick Croan, Vice President APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR: T&D Communications 12102 Severn Way Riverside, CA 92503 Attn: Patrick Croan PM Initials:t*P Date: 2 Item No . 12 Approvals City Attorney A� Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Michael Heslin, Deputy Director of Information Technology DATE: June 14, 2016 SUBJECT: Approve the Fourth Amendment to the Minor Maintenance Agreement with Innovative Document Solutions for Fiscal Years 2015-16 through 2018-19 for Canon Copiers and Printers PREPARED BY: Michaela Ballreich, Deputy Director of Support Services RECOMMENDATION: That the City Council: 1. Approve the Fourth Amendment to the Minor Maintenance Services Agreement with Innovative Document Solutions (IDS) to extend the Term to June 30, 2019; to increase the authorized annual contract amount for Fiscal Years 2015-16 through 2018-19 to $110,000; thereby, amending the total Agreement amount to $761,600; and to amend the Payment Rates and Schedule (Exhibit B); 2. Approve an additional appropriation to the Minor Maintenance Services Agreement in the amount of$20,000 for Fiscal Year 2015-16. BACKGROUND: In June 2011, after the completion of a formal Request for Proposal (RFP), the City Council approved an agreement with Innovative Document Solutions (IDS) for the maintenance/service/usage of the Canon copiers/printers for the Civic Center, the Library, and off-site facilities. The initial term of the Agreement was for five years with a three- year extension. The annual contract amount was $68,000 plus a 10% contingency for a total annual amount of $74,800 and for a five-year total not to exceed $374,000. The recommended action is to approve an amendment for the three-year extension through June 30, 2019. Over the life of this Agreement, there have been three previous amendments approved by the City Council. These amendments increased the annual contract amount due to increased usage by the City and changed the Payment Rates and Schedule (Exhibit B) by removing old copiers/printers from Exhibit B and adding newly and previously purchased Canon copiers/printers to Exhibit B. The proposed Fourth Amendment would extend the Term of the agreement to June 30, 2019, as was previously authorized in the originally executed agreement in June 2011; amend the Payment Rates and Schedule (Exhibit B); and increase the authorized annual contract amount. The need to increase the annual contract amount is solely based on the City's usage and increased printing volume; it is not due to an increase in maintenance/service/usage costs imposed by the vendor. The requested appropriation of $20,000 for Fiscal Year 2015-16 will ensure sufficient funds will be available for the anticipated monthly usage costs for May and June 2016. This monthly maintenance/service/usage cost includes associated costs for copiers/printers located at the Civic Center, the Library, and off-site facilities. The amendment of Exhibit B is to accurately reflect the City's current Canon copier/printer inventory. Innovative Document Solutions (IDS) is a Murrieta-based firm that is a Canon authorized dealer. IDS has provided exceptional service to the City. Prior to expiration of this three-year extension in 2019, if approved, the intent will be to complete a Request For Proposal (RFP) for the maintenance/service/usage costs for the Canon copiers/printers for the Civic Center, Library, off-site facilities, Police, and Fire Stations. FISCAL IMPACT: Additional appropriation of $20,000 for Fiscal Year 2015-16. Adequate funds for Fiscal Years 2016-17 through 2018-19 shall be programmed in the operating budgets. ATTACHMENT: Fourth Amendment FOURTH AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND INNOVATIVE DOCUMENT SOLUTIONS MAINTENANCE/SERVICE/USAGE FOR CANON COPIERS THIS FOURTH AMENDMENT is made and entered into as of June 14, 2016, by and between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and Innovative Document Solutions, a corporation (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows- 1. This Amendment is made with the respect to the following facts and purposes: a. On June 14, 2011, the City and Contractor entered into that certain Agreement entitled "Agreement for Minor Maintenance Services Between City of Temecula [and Innovative Document Solutions] Maintenance/Service/Usage for Canon Copiers", in the amount of $68,000 per year, plus contingency in the amount of 10%, for an annual amount of$74,800 per year and a total agreement amount of$374,000; b. On June 24, 2014, the City and Contractor entered into the First Amendment to that certain Agreement entitled "Agreement for Minor Maintenance Services between City of Temecula and Innovative Document Solutions Maintenance/Service/Usage for Canon Copiers" to increase the payment amount for fiscal year 2013-14 to $82,000, to increase the payment amount for fiscal year 2014-15 to $90,000, and to increase the payment amount for fiscal year 2015-16 to $90,000 and, thereby, amending the total Agreement amount to $411,600. C. On September 24, 2014, the City and Contractor entered into the Second Amendment to that certain Agreement entitled "Agreement for Minor Maintenance Services between City of Temecula and Innovative Document Solutions Maintenance/Service/Usage for Canon Copiers" to amend Exhibit B to accurately reflect the Canon Copiers serviced under the Agreement. d. On February 10, 2015, the City and Contractor entered into the Third Amendment to that certain Agreement entitled "Agreement for Minor Maintenance Services between the City of Temecula and Innovative Document Solutions Maintenance/Service/Usage for Canon Copiers" to amend the Payment Rates and Schedule (Exhibit B). e. The parties now desire to extend the Term of the agreement to June 30, 2019, amend Exhibit B, and increase the annual payment amount for fiscal years 2015-16 through 2018-19 to $110,000 for a total Agreement amount to $761,600 and amend the Agreement as set forth in this Amendment: 1. Section 1 of the Agreement entitled "TERM" is hereby amended to read as follows: This Agreement shall remain and continue to in effect until tasks herein are completed, but in no event later than June 30, 2019, unless sooner terminated pursuant to the provisions of this Agreement. 11086-0001\1744578v1.doc 2. Section 3 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: The City agrees to pay Contractor monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and voice. This Fourth Amendment amount shall not exceed one hundred ten thousand ($110,000) annually for a total Agreement amount of $761,600 for Canon Copier maintenance and usage. 3. Exhibit "B" (Payment Rates and Schedule) to the Agreement is hereby amended by adding thereto the items set forth on Attachment A to this Amendment which is attached hereto and incorporated herein as though set forth in full. 4. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 11086-0001\1744578v1.doc IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA INNOVATIVE DOCUMENT SOLUTIONS (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Michael S. Naggar, Mayor Kevin W. Heitritter, President ATTEST: By: By: Randi Johl, City Clerk Sandi Heitritter, Vice President APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR INNOVATIVE DOCUMENT SOLUTIONS Kevin Heitritter 26855 Jefferson Avenue Murrieta, CA 92562 951-676-8885 PM Initials:� Date: 11086-0001\1744578vl.doc ATTACHMENT A Exhibit "B" Copy Rate per Impression Color ID# Location Model# B/W Rate Rate 1 2585 Central Services 105+ 0.0069 2 4374 Central Services 7105 0.0069 3 4376 Central Services/Color 5051 0.01 0.068 4 4379 Central Services/Color 7065 0.01 0.068 5 5540 Unassigned 1025 0.019 6 4861 Lobby Reception 1025 0.019 7 4375 Com Dev Copy Room/Color 5051 0.01 0.068 8 4964 Plan Tech Counter 4051 0.01 9 5555 Inspector Area 4225 0.0069 10 4395 Com Dev Reception 1025 0.019 11 3665 Fire Copy Room 1023 0.019 12 4988 Unassigned 1025 0.019 13 4966 PW Copy Room/Color 5030 0.01 0.068 14 4963 PW CIP/Color 5030 0.01 0.068 15 4431 PW Reception 3225 0.0069 16 4397 Unassigned 1025 0.019 17 4380 Finance Copy Room/Color 5051 0.01 0.068 18 4955 IT Copy Room/Color 5051 0.01 0.068 19 4972 CSD Copy Room/Color 5030 0.01 0.068 20 4862 CSD Reception 1025 0.019 21 4965 CM/HR Color 5051 0.01 0.068 22 4394 CM Copy Room 1025 0.019 23 4378 Clerk Copy Room/Color 5051 0.01 0.068 24 5554 Records 4225 0.0069 25 5553 CRC Aquatics 4225 0.0069 26 5556 Children's Museum 4225 0.0069 27 5523 Community Theater/Color 2230 0.01 0.068 28 5525 Senior Center/Color 2230 0.01 0.068 29 5331 History Museum/Color 2230 0.01 0.068 30 5571 CRC Office/Color 5235 0.01 0.068 31 5078 Skate Park 1025 0.019 32 5397 JRC 1025 0.019 33 3423 Station 84 3045 0.0069 34 731 Station 95 2200 0.0069 35 5542 Station 92 1025 0.019 36 4396 Station 73 1025 0.019 37 5539 Old Town Store Front 1025 0.019 11086-0001\1744578v1.doc 38 5330 Southwest Station/Color 2230 0.01 0.068 39 5396 Promenade Storefront 1025 0.019 40 5073 FOC/Color 5235 0.01 0.068 41 5524 TCC/Color 2230 0.01 0.068 42 5779 Cashier 4225 0.0069 43 4973 TVE2 -Color 5030 0.01 0.068 44 5077 Library-Reference Counter 1025 0.019 45 5079 Library-I.L.L. Office 1025 0.019 46 5080 Library-Children's area 1025 0.019 47 5083 Library-Manager Office 1025 0.01 48 5084 Library-Reception 1025 0.01 49 5419 Library-Public Copier 4225 0.01 50 5541 Library-Genealogy 1025 0.01 51 5425 Library-Staff Workroom/Color 5235 0.01 0.068 52 5411 Library-Homework Center/Color 2230 0.01 0.065 53 5426 Library-Public 1 Printer/Color 5235 0.01 0.068 54 5429 Library-Public 2 Printer/ B&W 4225 0.01 55 5430 Library-Children's Workroom/Color 5235 0.01 0.068 The current rates will apply through the entirety of this five-year agreement as well as the three-year extension and will not increase.The current copy rates include all maintenance, parts, supplies (toner, drums, rollers, etc.) and labor required for the proper operation of the copiers/printers. 11086-0001\1744578v1.doc Item No . 13 Approvals City Attorney A� Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Michael Heslin, Deputy Director of Information Technology DATE: June 14, 2016 SUBJECT: Approve Purchase and Installation Agreement and Related Budget Transfer with Bibliotheca for the SmartServe 1000 Self-Service Checkout Station at the Ronald H. Roberts Temecula Public Library PREPARED BY: Michaela Ballreich, Deputy Director of Support Services RECOMMENDATION: That the City Council approve: 1. Approve Purchase and Installation Agreement with Bibliotheca in an amount not to exceed $30,000; 2. Approve a Budget Transfer of $4,652 from TCSD Operating Budget (190.180.999.5250) to the Information Technology — Library Operating Budget (320.620.999.5610), in accordance with Budget Policy II.C. BACKGROUND: In October of 2015, the City purchased new security gates and gate software from Bibliotheca for the Ronald H. Roberts Temecula Public Library. With the proposed purchase of the SmartServe 1000, the annual purchase amount from Bibliotheca will exceed a combined purchase of over $30,000; therefore, this item is before the City Council for approval. The purchase price for one SmartServe 1000 is $19,651.11, including tax, shipping, installation, and one-year warranty. The purchase and install of the SmartServe 1000 will further enhance a patron's experience, effectiveness, and efficiency at the Ronald H. Roberts Temecula Public Library by streamlining and expediting the patron's checkout and payment process. This freestanding self-service checkout station will be located in the Children's zone of the Library, which has the highest percentage of circulation transactions. The Library currently has two checkout stations which are nearly 10 years old and which do not provide the payment options to the patron as does the SmartServe 1000. FISCAL IMPACT: Adequate funds have been budgeted in the Fiscal Year 2015-16 Information Technology— Library Operating Budget. ATTACHMENT: Purchase and Installation Agreement PURCHASE AND INSTALLATION AGREEMENT BETWEEN CITY OF TEMECULA AND BIBLIOTHECA SMARTSERVE 1000 SELF-SERVICE CHECKOUT STATION - LIBRARY THIS AGREEMENT is made and effective as of June 14, 2016, between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and Bibliotheca, a Corporation (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on June 14, 2016, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2017, unless sooner terminated pursuant to the provisions of this Agreement. 2. PURCHASE AND SALE OF EQUIPMENT On and subject to the terms and conditions set forth in this Agreement and the Agreement Documents, Contractor agrees to manufacture, sell and install for the City one SmartServe 1000 Self- service Checkout Station for the Ronald H. Roberts Temecula Public Library as more particularly described in Exhibit A, Description of Equipment and or Scope of Work, attached hereto and incorporated herein as though set forth in full (hereafter "Equipment"). 3. PURCHASE/ INSTALLATION PRICE The Purchase Price which City agrees to pay to Contractor for the Equipment is Nineteen Thousand Six Hundred Fifty One and Eleven Cents ($19,651.11). The Purchase Price is final and shall be paid by City to Contractor in accordance with the following schedule: See attached Exhibit B. The City Manager may approve additional work up to ten percent (10%) of the amount of the Agreement, but in no event shall the total sum of the Agreement exceed Thirty Thousand Dollars and No Centers ($30,000.00), or the amount approved by City Council. Any additional work in excess of this amount shall be approved by the City Council. 4. SCOPE OF WORK Contractor shall manufacture and install the equipment as described in the Scope of Work, attached hereto and incorporated herein as Exhibit A ("Work"). Contractor shall provide and furnish all labor, materials, necessary tools, expendable equipment and all utility and transportation services required for the Work. All of said Work to be performed and materials to be furnished for the Work shall be in strict accordance with the specifications set forth in the Scope of Work. The Work shall be completed within the time set forth in the Scope of Work. Contractor shall not commence the Work until such time as directed by the City. 5. PREVAILING WAGES Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Agreement from the Director of the Department of Industrial Relations. Copies may be obtained from the California Department of Industrial Relations Internet website at http://www.dir.ca.gov. Contractor shall provide a copy of prevailing wage rates to any staff or sub- contractor hired, and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with the provisions of Sections 1720, 1725.5, 1771.1(a), 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Contractor shall forfeit to the City, as a penalty, the sum of $200.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Agreement, by him or by any subcontractor under him, in violation of the provisions of the Agreement. This project, work, or service will be subject to compliance monitoring and enforcement by the Department of Industrial Relations (DIR) pursuant to Labor Code Section 1771.4. 6. REGISTRATION WITH THE DEPARTMENT OF INDUSTRIAL RELATIONS Registration with the Department of Industrial Relations (DIR) is mandatory as a condition for bidding, providing certain services, and working on a public works project as specified in Labor Code Section 1771.1(a). Contractor and any subcontractors must be registered with the Department of Industrial Relations to be qualified to bid, or provide a proposal and/or time and material quote or be listed in a bid, proposal or quote, subject to the requirements of Public Contract Code Section 4104; or engage in the performance of any contract that is subject to Labor Code Section 1720 et seq., unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. Contractor and subcontractors will be required to provide proof of registration with the DIR. For more information regarding registration with the Department of Industrial Relations, refer to http://www.dir.ca.gov/Public-Works/PublicWorks.html 7. REPRESENTATIONS AND WARRANTIES OF VENDOR Contractor makes the following representations and warranties to City: a. Authority and Consents. Contractor has the right, power, legal capacity and authority to enter into and perform its obligations under this Agreement. No approvals or consents of any persons are necessary in connection with Contractor's execution, delivery, installation and performance of this Agreement, except for such as have been obtained on or prior to the date hereof. The execution, delivery, installation and performance of this Agreement by Contractor have been duly authorized by all necessary action on the part of Contractor and constitute the legal, valid and binding obligations of Contractor, enforceable against Contractor in accordance with their respective terms. b. Title and Operating Condition. Contractor has good and marketable title to all of the Equipment manufactured and installed. All of the Equipment are free and clear of any restrictions on or conditions to transfer or assignment, and City will acquire absolute title to all of the Equipment free and clear of mortgages, liens, pledges, charges, encumbrances, equities, claims, covenants, conditions and restrictions except for such as may be created or granted by City. All of the Equipment are in good operating condition, are free of any defects, and are in conformity with the specifications, descriptions, representations and warranties set forth in the Agreement Documents. Contractor is aware the City is purchasing the Equipment for use as security gates at the Temecula Public Library and that City is relying on Contractor's warranties that the Equipment is fit for this purpose and the ordinary purposes for which the Equipment is normally used. C. Full Disclosure. None of the representations and warranties made by Contractor in this Agreement contains or will contain any untrue statement of a material fact, or omits to state a material fact necessary to make the statements made, in light of the circumstances under which they were made, not misleading. 8. PERFORMANCE Contractor shall at all time faithfully, competently and to the best of his or her ability, experience, and talent perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Agreement. 9. CITY APPROVAL All labor, materials, tools, equipment, and services shall be furnished and work performed and completed subject to the approval of the City or its authorized representatives, and the quality of the workmanship shall be guaranteed for one year from date of acceptance. City shall inspect the Equipment at the time and place of delivery. Such inspection may include reasonable tests and use of the Equipment by City. If, in the determination of City, the Equipment fails to conform to the Agreement IN ANY MANNER OR RESPECT, City shall so notify Contractor within ten (10) days of delivery of the Equipment to City. Failing such notice, the Equipment shall be deemed accepted by City as of the date of receipt. 10. PLACE OF DELIVERY The Equipment shall be delivered to this location: Ronald H. Roberts Temecula Public Library, 30600 Pauba Road, Temecula, CA 92592 11. REJECTION In the event of such notice of non-conformity by City pursuant to the section entitled "City Approval' City may, at its option, (1) reject the whole of the Equipment and Installation, (2) accept the whole of the Equipment and Installation, or (3) accept any commercial unit or units of the Equipment and reject the remainder or the Installation. The exercise of any of the above options shall be "without prejudice" and with full reservation of any rights and remedies of City attendant upon a breach. In the event of such notice and election by City, City agrees to comply with all reasonable instructions of Contractor and, in the event that expenses are incurred by City in following such instructions, Contractor shall indemnify City in full for such expenses. 12. NO REPLACEMENT OF CURE This Agreement calls for strict compliance. Contractor expressly agrees that both the Equipment and Installation tendered and the tender itself will conform fully to the terms and conditions of the Agreement on the original tender. In the event of rejection by City of the whole of the Equipment or any part thereof pursuant to the Section entitled "Rejection" City may, but is not required to, accept any substitute performance from Vendor or engage in subsequent efforts to affect a cure of the original tender by Contractor. 13. INDEMNIFICATION The Contractor agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Contractor's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 14. AGREEMENT DOCUMENTS a. This Agreement includes the following documents, which are by this reference incorporated herein and made a part hereof: Equipment Description and/or Scope of Work attached hereto as Exhibit A. b. In the event any term or condition of the Agreement Documents conflicts with or is contradictory to any term or condition of the Agreement, the terms and conditions of this Agreement are controlling. C. In the event of a conflict in terms between this Agreement, the Request for Proposal (RFP) and/or the Contractor's response to the RFP, this Agreement shall prevail over the RFP and the Contractor's response to the RFP, and the RFP shall prevail over the Contractor's response to the RFP. 15. DEFAULT OF CONTRACTOR a. The Contractor's failure to comply with the provisions of this Agreement shall constitute a default. In the event the Contractor is in default for cause under the terms of this Agreement, the City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Contractor. If such failure by the Contractor to make progress in the performance of work hereunder arises out of causes beyond the Contractor's control, and without fault or negligence of the Contractor, it shall not be considered a default. b. If the City Manager or his delegate determines the Contractor is in default in the performance of any of the terms or conditions of this Agreement, it shall service the Contractor with written notice of the default. The Contractor shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event the Contractor fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 16. INSURANCE REQUIREMENTS Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Contractor owns no automobiles, a non-owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Contractor has no employees while performing under this Agreement, worker's compensation insurance is not required, but Contractor shall execute a declaration that it has no employees. b. Minimum Limits of Insurance. Contractor shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. C. Deductibles and Self-Insured Retentions. Any deductibles or self- insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Redevelopment Agency of the City of Temecula, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, occupied or used by the Contractor; or automobiles owned, leased, hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Redevelopment Agency of the City of Temecula, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Redevelopment Agency of the City of Temecula, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or Redevelopment Agency of the City of Temecula, its officers, officials, employees or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and the Redevelopment Agency of the City of Temecula, their officers, officials, employees or volunteers. 4) The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days' prior written notice to the City. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Contractor shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A-:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Contractor shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Contractor's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 17. SURVIVAL OF REPRESENTATIONS AND WARRANATIES All representations, warranties, covenants and agreements of the parties contained in this Agreement shall survive the execution, delivery, installation and performance of this Agreement. 18. LEGAL RESPONSIBILITIES The Contractor shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. 19. PROHIBITED INTEREST No officer, or employee of the City of Temecula shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor's sub-contractors for this project, during his/her tenure or for one year thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of the City of Temecula has any interest, whether contractual, non-contractual, financial or otherwise, in this transaction, or in the business of the Contractor or Contractor's sub-contractors on this project. Contractor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 20. INDEPENDENT CONTRACTOR a. Contractor is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents except as set forth in this Agreement. Contractor shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder. 21. ASSIGNMENT The Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Contractor's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Contractor. 22. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager 41000 Main Street Temecula, CA 92590 To Contractor: Bibliotheca Attn: Amber Thompson 3169 Holcomb Bridge Road, Suite 200 Norcross, GA 30071 23. GOVERNING LAW The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 24. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 25. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non-substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non-monetary changes in scope of work; (d) agreement termination. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA BIBLIOTHECA (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Michael S. Naggar, Mayor Joseph Al Coala, President North America ATTEST: By: By: Randi Johl, City Clerk Scott Hackstadt, Sr. Vice President Technology APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR Bibliotheca Amber Thompson 3169 Holcomb Bridge Road — Suite 200 Norcross, GA 30071 Phone: (877) 207-3127 ext. 161 www.bibliotheca.com PM Initials- Date: EXHIBIT A DESCRIPTION OF EQUIPMENT AND/OR SCOPE OF WORK Contractor recognizes and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City of Temecula and the Contractor for the purchase of one Smart Serve 1000 Self-service Checkout Station located at the Ronald H. Roberts Temecula Public Library. Work will include installing and maintenance services, and emergency call-out. The procedure for assigning work is set forth as follows: 1. The City Manager or his designee shall submit to Contractor a written "Request for Work". The Request for Work shall include a description of the work to be completed, the time for completion of the work, and the plans and specifications, if any, work. 2. Within five (5) business days of the date of the Request for Work, Contractor shall respond in writing to the Request for Work and advise the City Manager whether it can perform the work and specify the cost of material which will be required and the estimated cost of labor and equipment necessary to complete the work in accordance with the labor and equipment rates set forth in Exhibit "B" to this Agreement. 3. In the event emergency work is required, the City Manager may transmit the Request for Work orally to the Contractor. As soon as practical following the emergency, the Contractor and Director shall in good faith confirm in writing the scope of the emergency work undertaken. 4. Upon acceptance of the Contractor's response by the City Manager , the Contractor shall proceed with the work. The performance of the work shall be pursuant to the terms of this Agreement. EXHIBIT B PAYMENT RATE AND SCHEDULE Item ID Item Type Quantity Sale Price Sub Total SCK200001-000-US smartserveTM 1000 1 $12,059.350 $12,059.35 Freestanding Self-Checkout in White SCK200010-000-US smartserveTM 1000 Glass Side 1 $364.600 $364.60 Shelf SCK200028-001-US smartserveTM 1000 UCP iSelf 1 $3,652.350 $3,652.35 Chip&Pin/Contactless Payment SCK200014-001-US smartserveTM 1000 Coin&Bill 1 $3,126.350 $3,126.35 Payment SWR000004-000-US smartadminTM Software (Per 1 $577.500 $577.50 Single Connected Device) SHP000001-000-US Shipping, Handling,and 1 $615.000 $615.00 Administration Estimated sales tax(calculated at 8%) $1,295.48 shipping,installation,and one-year warranty Total $21,690.63 Discount: -$2,039.52 Total Due: $19,651.11 includes tax,shipping, installation, and warranty Item No . 14 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Luke Watson, Director of Community Development DATE: June 14, 2016 SUBJECT: Approve Fiscal Year 2016-17 CR&R Schedule of Solid Waste and Recycling Rates Pursuant to Franchise Agreement with CR&R, Inc. PREPARED BY: Dale West, Associate Planner RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING SOLID WASTE AND RECYCLING RATES FOR FISCAL YEAR 2016-17 BACKGROUND: Pursuant to Section 20.1-1 of the Franchise Agreement between the City of Temecula and CR&R Inc. for the "Collection, Transportation, Recycling, Composting, and Disposal of Solid Waste and Construction Debris and for Providing Temporary Bin/Roll-off Services" (Agreement), a rate survey is to be conducted to determine if the Grantee's rates for residential and commercial services are comparable to the rates for residential and commercial services in other cities within Western Riverside County. The first rate survey was conducted in 2003 for the purpose of establishing benchmark positions for both residential and commercial rates. The Agreement calls for the rate survey to be conducted every five years beginning in 2010. If necessary, the rates must be lowered to be no more than 5% above the established 2003 benchmark positions. Rates may be lowered as required by the survey; however, rates may never be increased based on the survey outcome. The outcome of the 2003 survey established a benchmark for residential rates at the third lowest, the 2-yard commercial bin at the fourth lowest, and the 3- and 4-yard commercial bins at the second lowest among the jurisdictions surveyed. The 2015 survey results showed that the CR&R residential and commercial rates are within the 5% threshold of the benchmark positions and therefore the rates will not be affected by the rate survey. The next rate survey will be conducted in 2020. Additionally, on April 14, 2015 the City Council unanimously approved the CR&R Residential Organics Recycling Program. Since the program was intended to begin implementation January 1, 2016, midway through the fiscal year, only half of this annual rate ($0.98 per parcel per month) was applied to the FY 2015-16 rate structure. Assessing half the monthly rate for the full year was necessary because the Riverside County Assessor's Office cannot assess rates mid fiscal year. However, due to construction delays of the CR&R Anaerobic Digestion Facility in Perris, program implementation did not commence until April of 2016. As a result, the residential rate for FY 2016-17 has been adjusted downward with fund balance to reflect the overcharge. Beginning in FY 2016-17, the full rate of $1.95 per parcel per month will be assessed to reflect a full year of implementation. Also, pursuant to the Agreement, the rates charged for refuse collection and recycling for residential and commercial services within the City of Temecula are subject to annual review and modification, based upon changes in the Consumer Price Index (CPI), and changes to the Riverside County landfill tipping fees. The methodology is outlined in the Agreement and is based on the previous year's rate multiplied by the CPI. The landfill tipping fee increase or decrease is a pass-through component of the rates as determined by the Riverside County Department of Waste Resources. For the Fiscal Year 2016-17 rate, the annual average (January— December) CPI as reported by the U.S. Department of Labor Bureau of Labor Statistics for the Los Angeles-Riverside-Orange Counties increased by 0.91%, compared to the annual average CPI in 2015. The Riverside County Department of Waste Resources increased their tipping fee for Fiscal Year 2016-17 by 2.04%. Based on the combination of an increase in CPI, an increase in landfill tipping fees, the adopted residential organics recycling program, and a reduction in fund balance for the overcharge in 2016, the residential rates will increase by approximately 3.8%, from the current rate of $259.72 to $269.60 per year. Commercial rates vary based on the bin size and frequency of collection, but are generally expected to increase by approximately 0.8%. New to the Fiscal Year 2016-17 solid waste and recycling rates, is the addition of commercial organics rates. With the passage of Assembly Bill 1826, beginning in 2016, businesses that generate a specified amount of organic waste per week are required to arrange for recycling services for that organic waste. To meet this State requirement, the Franchise Agreement was amended in October of 2015 to allow for CR&R to offer commercial organics recycling to its customers. The new rates for these programs include 2 and 3-yard bins for non-food establishments, and a 2-yard bin and 64 gallon cart for food establishments. These rates reflect the service haul rate plus the anaerobic digester rate, which are individual components of the currently approved Schedule of Rates and were used to derive at the proposed commercial organics recycling rates for Fiscal Year 2016-17. The attached Exhibit D from the Franchise Agreement between the City of Temecula and CR&R Inc., reflects the adjusted FY 2016-17 solid waste and recycling schedule of rates for collection services. If approved by the City Council, the rates will become effective July 1, 2016. FISCAL IMPACT: Solid waste and recycling services are paid for directly by the customers receiving the services. No additional costs will be incurred by the City of Temecula. ATTACHMENTS: 1. Resolution 2. Exhibit D — Schedule of Rates 3. Consumer Price Index— Bureau of Labor Statistics RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING SOLID WASTE AND RECYCLING RATES FOR FISCAL YEAR 2016-17 THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The City Council of the City of Temecula hereby finds, determines, and declares as follows: A. The City of Temecula and CR&R Incorporated entered into an exclusive solid waste Franchise Agreement on May 28, 1991, as amended on August 27, 1996, June 24, 1997, July 25, 2000, June 13, 2006, and October 2015 ("Franchise Agreement"), for the collection, transportation, recycling, composting, and disposal of solid waste and construction debris and for providing temporary bin/roll off services in the City. B. The Franchise Agreement specifically provides for annual rate adjustments based on certain predefined criteria, specifically the annual average change in Consumer Price Index ("CPI"), and changes to the County of Riverside landfill tipping fees. C. The Franchise Agreement further provides that a formula be used to calculate the rate adjustments on an annual basis using the following factors: 1. The annual average CPI from January through December of the previous fiscal year. For the 2015 calendar year, the CPI increased by 0.91% and will be applied to the Fiscal Year 2016-17 rate calculation. 2. The Riverside County Department of Waste Resources landfill tipping fee increased by 2.04% from the previous fiscal year and will be applied to the Fiscal Year 2016-17 rate calculation. D. The Franchise Agreement provides that the solid waste rate adjustments are to be adopted by the City Council by Resolution based upon the application of the formula set forth in the Franchise Agreement. Section 2. The Franchise Agreement provides that commercial customers shall have the option of diverting their organic waste through Food Waste and Green Waste Programs provided by CR&R. A. Commercial organic recycling rates have been established for food establishments and non-food establishments. New rates include 2 and 3-yard bins for non-food establishments, and a 2-yard bin and 64 gallon cart for food establishments. Section 3. The City of Temecula City Council approves the solid waste and recycling rate adjustments as shown in Exhibit D for Fiscal Year 2016-17, as set forth in the Franchise Agreement. Section 4. The City Clerk shall certify to the passage and adoption of the Resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 14th day of June, 2016. Michael S. Naggar, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 16- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 14th day of June, 2016, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk CITY OF TEMECULA EXHIBIT"D" Schedule of Rates (effective July 1,2016) 1 Mechanized single family detached residential collection,recycling,composting,transfer,and disposal grantee billing Monthly Rate: $ 20.29 Monthly AD Rate effective 07/01/2016 to 06/30/2017 $ 1.95 2 Mechanized single family detached residential collection,recycling,composting,transfer,and disposal parcel charge Monthly Rate: $ 20.29 Monthly AD Rate effective 07/01/2016 to 06/30/2017 $ 1.95 3 Mechanized single family detached residential additional refuse,and composting container grantee billing Monthly Rate: $ 8.94 4 Single family detached residential additional bulky item pick up-grantee billing Pick Up Rate: $ 10.55 5 Commercial.industrial,and multi-family residential refuse monthly bin rates(one 2 cubic yard bin)with the following pick ups per week: 1 x week $ 95.98 2 x week $ 190.23 3 x week $ 284.46 4 x week $ 378.69 5 x week $ 472.93 6 x week $ 567.15 7 x week $ 661.40 Compacted 2 Cubic Yard monthly rate: 2.5 x monthly rate 6 Commercial,industrial,and multi-family residential refuse monthly bin rates(one 3 cubic yard bin)with the following pick ups per week: 1 x week $ 110.26 2 x week $ 218.79 3 x week $ 327.33 4 x week $ 435.84 5 x week $ 544.36 6 x week $ 652.89 7 x week $ 761.42 Compacted 3 Cubic Yard monthly: 2.5 x monthly rate 7 Commercial,industrial,and multi-family residential recycling monthly bin rates(one 3 cubic yard bin)with the following pick ups per week: 1 x week $ 47.94 2 x week $ 95.90 3 x week $ 143.83 4 x week $ 191.77 5 x week $ 239.69 6 x week $ 287.64 7 x week $ 335.56 8 Commercial,industrial,and multi-family residential refuse monthly bin rates(one 4 cubic yard bin)with the following pick ups per week: 1 x week $ 124.59 2 x week $ 247.46 3 x week $ 370.31 4 x week $ 493.18 5 x week $ 616.03 6 x week $ 738.87 7 x week $ 861.76 Compacted 4 Cubic Yard monthly rate: 2.5 x monthly rate CITY OF TEMECULA EXHIBIT"D" Schedule of Rates (effective July 1,2016) 9 Commercial,industrial,and multi-family residential recyclinE monthly bin rates(one 4 cubic yard bin)with the following pick ups per week: 1 x week $ 63.47 2 x week $ 126.98 3 x week $ 190.44 4 x week $ 253.94 5 x week $ 317.42 6 x week $ 380.92 7 x week $ 444.37 10 Temporary 3 cubic yard bin rate: $ 97.04 11 Extra Temporary or Regular Service pick up: $ 52.56 per pick up (Includes all bin sizes 2,3 and 4 yards) 12 Redeliver and reinstatement rate: $ 39.73 per occurrence 13 Roll-off Delivery Fee: $ 69.29 per bin 14 Roll-off disposal rate: $ 224.37 + MRF/landfill/AD fee 15 Roll-off recycling rate: $ 224.37 plus market value 16 Roll-off compactor rate: $ 312.40 + MRF/landfill/AD fee 17 Roll-off recycling compactor rate: $ 312.40 plus market value 18 Scheduled Extra Green Waste pick up(up to 10 bags): $ 10.00 per pick up 19 Non-Scheduled Extra Green Waste pick up(up to 10 bags): $ 25.00 per pick up 20 E-Waste Pick up: no charge 21 "Hard to service"vehicle usage rate: no charge 22 "Hard to service"bin moving rate: no charge 23 Special bin lids(locking/CBL)rate: no charge 24 Deodorizing/replacing bin rate: no charge 25 Recycle Bin Contamination $ 45.95 26 MRF Fee: $ 47.55 per ton 27 C&D Fee: $ 47.55 per ton 28 Inert Disposal: $ 125.00 per load 29 AD Fee: $ 72.50 per ton 30 Extra Food Waste Pail $ 7.00 each CITY OF TEMECULA EXHIBIT"D" Schedule of Rates (effective July 1,2016) Commercial Organic AD Rates 31 Commercial,industrial,and multi-family residential non-food monthly bin rates(one 2 cubic yard bin)with the following pick ups per week: 1 x week $ 131.27 2 x week $ 261.61 3 x week $ 391.95 4 x week $ 522.27 5 x week $ 652.63 6 x week $ 782.95 7 x week $ 913.30 32 Commercial,industrial,and multi-family residential food monthly bin rates(one 2 cubic yard bin)with the following pick ups per week: 1 x week $ 194.05 2 x week $ 387.18 3 x week $ 580.30 4 x week $ 773.41 5 x week $ 966.55 6 x week $ 1,159.66 7 x week $ 1,352.79 33 Commercial,industrial,and multi-family residential non-food monthly bin rates(one 3 cubic yard bin)with the following pick ups per week: 1 x week $ 172.90 2 x week $ 344.88 3 x week $ 516.85 4 x week $ 688.82 5 x week $ 860.78 6 x week $ 1,032.76 7 x week $ 1,204.73 34 Commercial,industrial,and multi-family residential non-food monthly bin rates(64-gallon cart)with the following pick ups per week: 1 x week $ 36.13 2 x week $ 72.26 3 x week $ 108.39 4 x week $ 144.52 5 x week $ 180.65 6 x week $ 216.78 35 Commercial,industrial,and multi-family residential food monthly bin rates(64-gallon cart)with the following pick ups per week: 1 x week $ 48.46 2 x week $ 96.92 3 x week $ 145.38 4 x week $ 193.84 5 x week $ 242.30 6 x week $ 290.76 Bureau of Labor Statistics Data Page 1 of 1 A to Z Index I FAQs I About BLS I Contact Us Subscribe to E-mail Updates W Follow Us fr I What's New I Release Calendar I Blog Search BLS.gov Home I Subjects Data Tools I Publications I Economic Releases I Students I Beta Databases, Tables & Calculators by Subject FONT SIZE: Change Output Options: From: 2006 To: 2016 ❑include graphs ❑include annual averages More Formatting Options mfp� Data extracted on: May 12,2016(3:39:26 PM) Consumer Price Index-All Urban Consumers Series Id: CUURA421SA0 Not Seasonally Adjusted Area: Los Angeles-Riverside-Orange County, CA Item: All items Base Period: 1982-84=100 Download: IMAIM Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annual HALFS HALF2 2006 206.0 207.5 208.5 210.5 212.4 211.1 211.4 211.9 212.9 211.4 211.1 210.6 210.4 209.3 211.6 2007 212.584 214.760 216.500 217.845 218.596 217.273 217.454 217.330 217.697 218.696 219.943 219.373 217.338 216.260 218.416 2008 220.918 221.431 223.606 224.625 226.651 229.033 229.886 228.484 227.449 226.159 222.229 219.620 225.008 224.377 225.638 2009 220.719 221.439 221.376 221.693 222.522 223.906 224.010 224.507 225.226 225.264 224.317 223.643 223.219 221.943 224.495 2010 224.610 224.620 225.483 225.916 226.438 225.877 225.991 226.373 226.048 226.794 225.941 226.639 225.894 225.491 226.298 2011 228.652 229.729 232.241 233.319 233.367 232.328 231.303 231.833 233.022 233.049 232.731 231.567 231.928 231.606 232.251 2012 233.441 234.537 236.941 236.866 237.032 236.025 235.776 237.222 238.104 240.111 237.675 236.042 236.648 235.807 237.488 2013 238.015 239.753 239.995 239.043 239.346 239.223 238.920 239.219 239.611 239.940 238.677 238.742 239.207 239.229 239.185 2014 239.857 241.059 242.491 242.437 243.362 243.528 243.727 243.556 243.623 243.341 241.753 240.475 242.434 242.122 242.746 2015 239.724 241.297 243.738 243.569 246.093 245.459 247.066 246.328 245.431 245.812 245.711 245.357 244.632 243.313 245.951 2016 247.155 247.113 247.873 TOOLS CALCULATORS HELP INFO RESOURCES Areas at a Glance Inflation Help&Tutorials What's New I Inspector General(OIG) Industries at a Glance Location Quotient FAQs Careers @ BLS ^ Budget and Performance Economic Releases Injury And Illness Glossary Find It!DOL No Fear Act Databases&Tables About BLS Join our Mailing Lists Y USA.gov Maps Contact Us Linking&Copyright Info ^ Benefits.gov Disability.gov Freedom of Information Act I Privacy&Security Statement I Disclaimers I Customer Survey I Important Web Site Notices U.S.Bureau of Labor Statistics I Postal Square Building,2 Massachusetts Avenue,NE Washington,DC 20212-0001 www.bls.aov I Telephone: 1-202-691-5200 1 TDD: 1-800-877-8339 1 Contact Us http://data.bls.gov/cgi-bin/surveymost 05/12/2016 Item No . 15 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Luke Watson, Community Development Director DATE: June 14, 2016 SUBJECT: Approve an Agreement with NRG EV Services LLC for the Installation of an Electric Vehicle Charging Station at Sixth Street Parking Lot PREPARED BY: Dale West, Associate Planner RECOMMENDATION: That the City Council approve the Charging Services Agreement between the City and NRG EV Services LLC ("EVgo") for the 6th Street Parking Lot and authorize the Mayor to execute it on behalf of the City. BACKGROUND: The electric vehicle charging equipment and installation of equipment is paid for through funds received by the South Coast Air Quality Management District, as part of an agreement with the California Energy Commission. The agreement resolves outstanding litigation arising out of a long-term electricity contract entered into over a decade ago by a subsidiary of Dynegy, Inc., then a co-owner with NRG of a portfolio of power generating plants in California. NRG inherited responsibility for resolving this matter in 2006 when the company acquired Dynegy's 50% interest in the assets. NRG is investing approximately $100 million in the EVgo California charging network. The Charging Services Agreement allows for the installation of a separately metered pedestal and one DC fast charging station for electric vehicles at the Sixth Street Parking Lot in Old Town Temecula. EVgo will be the customer of record for the meter and will be responsible for all electricity costs, operation and maintenance of the charging station. The term of the agreement will be 7 years, with an automatically renew for successive one (1)-year periods. The EVgo fast charging station will complement the existing electric vehicle charging stations in the City by adding fast charging capabilities allowing drivers to add 50 miles of range in 15 minutes. FISCAL IMPACT: None. The cost of the electric vehicle charging station and installation costs are paid for through a grant received by the South Coast Air Quality Management District. Electricity, operation and maintenance costs of the charging station are paid for by EVgo. ATTACHMENTS: Agreement CHARGING SERVICES AGREEMENT (EVgo Public Network) Host:City of Temecula Sixth Street Parking Lot Agreement Date:June 14, 2016 This Charging Services Agreement ("Agreement") is entered into as of the Agreement Date by Host and NRG EV SERVICES LLC, a Delaware limited liability company ("EVgo"). Capitalized terms not defined herein shall have the meanings given to them in the attached Terms&Conditions, incorporated by reference herein. A. Premises Host Property: City of Temecula Sixth Street Parking Lot; Located at: 41952 6t"Street,Temecula, Ca. 92590 The location where the Charging Station(s) shall be installed at the Host Property(the "Premises") is shown on the attached Schedule I. B. Charging Services 1. Term. The term of this Agreement (as extended from time to time, the "Term") shall commence on the Agreement Date and continue until seven (7)years following the date of the Charging Stations are first operational (the "Commencement Date"). The Agreement will automatically renew for successive one (1)-year periods, unless terminated by either party upon at least thirty (30) days prior written notice. EVgo shall send to Host notice of the Commencement Date within a reasonable period following the occurrence of such date. 2. Charging Services. During the Term, EVgo shall provide the following services(the "Charging Services"): a. EVgo shall install, at its sole cost and expense: § [_1_] DC Fast Charging Station(s); § Related equipment, hardware, software, signage and supporting equipment and structures. The foregoing is collectively referred to as the "Charging Station(s)." b. EVgo shall be responsible for all operation and maintenance of the Charging Station(s). C. The Charging Station(s) shall be available to the public as part of EVgo's public network of EV charging stations. d. Drivers shall have access to the Premises twenty-four (24) hours per day, seven (7) days per week, and 365/366 days per year. EVgo and its employees, contractors, and vendors may, at any time during the Term, access the Premises and Host Property to maintain, inspect, repair, upgrade or replace any portion of the Charging Station(s). Access to the Premises shall not apply to times when special events are scheduled, such as but not limited to, the Farmer's Market, Rod Run,Santa's Parade, and July 4th Parade. 3. Electricity. EVgo shall be responsible for all electricity costs of the Charging Station(s). Unless otherwise agreed by the parties, EVgo shall, at its sole expense, ensure that the Charging Station(s) are separately-metered with EVgo as the customer of record for such meter. Neither Host nor EVgo has any responsibility or liability for interruption, curtailment, failure, or defect in the supply or character of utilities furnished to the Charging Station(s), unless the cause of the interruption is covered by the party's indemnity provided for in the Terms and Conditions. 4. Removal Upon Termination. Promptly following the expiration or termination of this Agreement, EVgo shall remove the Charging Stations and all of EVgo's other property associated with the Premises from the Host Property. C. Installation Activities. 1. Subject to the requirements of the Terms and Conditions, EVgo shall,at its sole cost and expense,conduct all installation activities (the "Installation Activities") required to support the installation and operation of the Charging Station(s) and Charging Services, including the hiring and coordination of all vendors and contractors;the installation of electrical equipment, utility lines, hardware,and software; site preparation,trenching, repaving, and landscaping. 2. On completion of the installation of the Charging Station(s), EVgo shall retain all ownership rights therein and shall have the right to remove all or a portion of the same at any time during the Term, whether or not said items are considered fixtures and attachments to the Premises under applicable laws. A Other Provisions.NONE. HOST: EVGO: CITY OF TEMECULA NRG EV SERVICES LLC, A municipal corporation a Delaware limited liability company Michael S.Naggar By: Mayor Name: Attest: Title: Randi Johl City Clerk Notice Address: Approved As to Form: 1000 North Post Oak Road,Suite 240 Houston,Texas 77055 Peter M.Thorson Attn:President City Attorney with a copy to: Notice Address: 1000 North Post Oak Road,Suite 240 Houston,Texas 77055 City of Temecula Attn:General Counsel 41000 Main Street Temecula,CA 92590 C w TERMS&CONDITIONS Host. For any amounts owed by Host to EVgo, EVgo shall invoice Host and Host shall pay such amounts within forty-five (45) days of receipt, A. GENERAL or the parties shall make other mutually acceptable payment arrangements. EVgo may net any amounts owed to it by Host against 1) Premises. any amounts it owes Host in determining payment amounts. a) During the Term (as defined in the Agreement), Host grants 6) Termination. to EVgo a non-exclusive license to use and occupy the Premises for, as applicable, the design, development, construction, installation, and a) This Agreement may be immediately terminated for cause by other activities set forth in the Agreement,including without limitation either party in the event of the following: the installation, operation, maintenance, repair, security, replacement, and removal of Charging Stations, signage and associated equipment i) Breaches. The other party breaches or fails to perform within the Premises. In addition, Host grants to EVgo the non-exclusive any of its obligations in any material respect, and such breach or right to use and occupy areas of the Host Property adjacent to the failure continues uncured for ten (10) business days after receipt Premises for the construction and installation of the Charging Stations, of written notice. and shall confine its operations strictly to those sites permitted by applicable law,ordinances,permits and Host. ii) Insolvency. The other party becomes insolvent or proceedings are instituted by or against it under any provision of b) Host shall cause the Premises to be maintained in a clean, any federal or state bankruptcy or insolvency laws. safe, and orderly condition, to at least the same standard as other areas at the Host Property that are under Host control are maintained. b) Within sixty(60) days following the termination or expiration Unless otherwise specified in the Agreement, Host shall take of this Agreement, EVgo shall remove its property associated with the reasonable measures to discourage and prevent anyone other than Premises from the Host Property. authorized EVgo Customers (defined below) from parking in the Premises. 7) Promotional Activities. During the Term of this Agreement, EVgo may promote the availability of the Charging Stations (to the extent 2) Charging Services. During the Term, EVgo shall provide the they are on EVgo's public network of EV charging stations) through Charging Services described in the Agreement. traditional and/or electronic media, including providing the address of the Host Property and a description thereof. No party shall use the a) Charging Stations on EVgo's public network shall be other party's trade or service marks, logos or other proprietary accessible to all EVgo subscribers and customers ("EVgo Customers"), materials without the prior written consent of the other party. who shall be charged in amounts reasonably determined by EVgo, which may change from time to time in EVgo's sole discretion.Charging g) Signage. Subject to Host's prior approval, EVgo may place EVgo- Stations not on public networks shall be accessible only to authorized branded signage within the Host Property and around the Premises at EVgo Customers in the manner determined by the parties and in EVgo's sole cost and subject to applicable laws and regulations. At no accordance with EVgo's product offerings. time may Host place any signage on EVgo property. b) Host will have access to the same customer support that 9) Installation Activities.The term "Installation Activities" shall refer EVgo generally provides to EVgo Customers, which includes phone to the installation activities described in the Agreement. support and attempted diagnosis of any technical issue encountered in using any Charging Station. The applicable customer support phone a) Before beginning the Installation Activities,EVgo shall provide number shall be displayed on or near each Charging Station. a copy of the construction schedule and installation plans to Host for its approval, which approval shall not be unreasonably delayed or 3) Operation and Maintenance. withheld. No work will begin until plans have been approved by Host and all applicable permits and certifications have been obtained. a) Subject to the terms and conditions of the Agreement, EVgo will operate the Charging Stations for the benefit of EVgo Customers b) For Installation Activities to be performed by EVgo, EVgo and shall use commercially reasonable efforts to maintain the Charging shall: Stations in good working order and repair. i) designate the contractors or other service providers and b) To the extent Host has actual knowledge of the same, Host be solely responsible for supervising such Installation Activities; shall promptly notify EVgo and, as appropriate, emergency response personnel regarding any malfunction of a Charging Station. ii) cause its designated contractors and service providers to obtain from governmental authorities all licenses, permits, or other 4) Taxes. EVgo is solely responsible for personal property taxes approvals (collectively, "Approvals") required to conduct such imposed on the Charging Stations. Each party is responsible for its own installations. Host will reasonably cooperate with EVgo's designated income,franchise and similar taxes. contractors and service providers as required to obtain such Approvals; 5) Method of Payment. For any amounts owed by EVgo to Host, on iii) bring on the Premises and permitted adjacent areas of or before the forty-fifth(45th)day following the applicable due date(or the Host Property only those materials and equipment that are being at the end of each calendar month in the case of monthly payments), used directly in the Installation Activities; EVgo shall make a payment to Host of such amount by check or wire transfer or other electronic method mutually agreed upon by EVgo and Rev.062915 iv) perform Installation Activities only during times and days Automobile Liability Insurance and Excess Liability Insurance, include acceptable to Host and in a manner so as to not unreasonably interfere Host as an additional insured with respect to liability arising out of with Host's business operations; EVgo's performance under this Agreement. EVgo shall consider its own insurance primary, and shall not seek contribution from similar v) not permit or suffer any mechanic's or materialmen's insurance being maintained by the Host as to the acts or omissions of liens to attach to the Premises. If such a lien attaches to the Premises, EVgo. EVgo shall remove or bond over such lien at EVgo's sole cost and expense, within twenty (20) days of EVgo receiving written notice 2) Host Insurance. During the Term, Host shall maintain in full force thereof from Host. and effect, at its cost and expense: (i) full replacement cost Property Insurance (written on an "all-risk/special perils" basis) for (1) the Host c) Host shall reasonably cooperate with EVgo to facilitate EVgo's Property and all improvements thereon (but excluding any EVgo Installation Activities, including the provision of electricity to the property); and (2) all personal property and trade fixtures owned by Charging Stations. With respect to any Installation Activities not Host located at the Host Property; and (ii) Commercial General Liability performed by EVgo or its agents, EVgo shall have no responsibility or Insurance, written on an occurrence basis, covering bodily injury liability for any such activities,including obtaining Approvals. (including death), personal injury, and property damage, with limits of not less than$1,000,000 per occurrence,$2,000,000 aggregate. B. REPRESENTATIONS,WARRANTIES&COVENANTS 3) Policy Requirements. The insurance policies required under 1) General. Each of Host and EVgo hereby represents and warrants Sections C(1) and fJ21 f21shall: (a) be issued by insurance companies to the other that, as of the Agreement Date: (a) it has all necessary licensed to do business in the state in which the Host Property is power and authority to execute, deliver, and perform its obligations located, with a general policyholder's ratings of at least "A-" and a hereunder; (b) the execution, delivery, and performance of this financial rating of at least "Class VIII," in the most current Best's Agreement have been duly authorized by all necessary action and do Insurance Reports available on the Agreement Date; if the Best's not violate any of the terms or conditions of its governing documents, ratings are changed or discontinued, the parties shall agree to a any contract to which it is a party, or any law, regulation, order, or comparable method of rating insurance companies; and (b) contain other legal determination applicable to it; (c)there is no pending or,to provisions whereby each party's insurers waive all rights of subrogation its knowledge, threatened litigation or proceeding that may adversely against the other party on each of the coverages required herein. From affect its ability to perform this Agreement; (d) it is duly organized and time to time upon request, each party shall provide the other with a validly existing under the laws of the jurisdiction of its organization; (e) certificate of insurance,evidencing the required coverages. this Agreement constitutes a legal, valid and binding obligation of such party,except as enforceability may be limited by applicable bankruptcy, 4) Intentionally Omitted. insolvency or similar laws affecting creditors' rights and by general principles of equity; and (f) at all times during the Term, it will comply 5) Casualty and Condemnation. If any portion of the Host Property with all federal, state, and local laws, rules, regulations (including, is damaged by fire or other casualty in a manner that adversely affects without limitation, all zoning ordinances and building codes) in EVgo's use of the Premises, then either party may, within thirty (30) performing its obligations under this Agreement. days of the date of such fire or other casualty elect to terminate this Agreement on written notice to the other party. If any portion of the 2) Consents and Approvals. Host further represents, warrants and Host Property is condemned or taken in any manner for a public or covenants that it has obtained or shall obtain prior to the quasipublic use that could adversely affect EVgo's use of the Premises, commencement of EVgo's Installation Activities or Charging Services then EVgo may elect to terminate this Agreement effective as of the any and all consents or approvals required in order for Host to grant date title to the condemned portion of the Host Property is transferred the rights and perform its obligations under this Agreement, and for to the condemning authority. EVgo to take the actions contemplated in this Agreement. D. INDEMNITY C. INSURANCE 1) Indemnification. Subject to Sections (C)4, and D(2) hereof, each 1) EVgo Insurance. party shall indemnify and hold harmless the other party and its Related Parties from and against all claims, demands, causes of action, a) During the Term, EVgo shall maintain in full force and effect, liabilities, costs, damages, losses, penalties, fines, judgments or at its cost and expense, the following coverages and amounts of expenses, including reasonable attorneys' fees and costs of collection insurance: (i) Statutory Worker's Compensation Insurance, and (collectively, "Losses") that arise out of or result from (i) any willful Employer's Liability limits of$1,000,000 per accident per employee; (ii) misconduct or negligence of such party or its Related Parties, (ii) any Commercial General Liability Insurance,written on an occurrence basis, breach by such party of its obligations, representations or warranties covering bodily injury (including death), personal injury, and property under this Agreement; and (iii) in the case of EVgo, the use of the damage, with limits of not less than $1,000,000 per occurrence, Premises by EVgo or its Related Parties,except to the extent arising out $2,000,000 aggregate; (iii)Automobile Liability with a combined single of or resulting from any willful misconduct or negligence of Host or its limit of$1,000,000; and (iv) $1,000,000 in excess liability coverage per Related Parties. occurrence,which coverage shall sit excess of the scheduled underlying General Liability, and Automobile Liability and Employer's Liability 2) Limitation of Liability. In no event shall either party be liable(in Insurance policies with exclusions that are no more broad that those contract or in tort, including negligence and strict liability) to such contained in the underlying policies. other party or its Related Parties for any special, indirect or consequential damages relating to this Agreement.The entire liability b) With respect EVgo's Commercial General Liability Insurance, of each party for any and all claims of any kind arising from or relating Rev.062915 to this Agreement will be subject in all cases to an affirmative 7) No Waiver. The failure of a party to insist on strict performance of obligation on the part of the other party to mitigate its damages. Each any provision of this Agreement does not constitute a waiver of or party's total liability to the other party and its Related Parties on an estoppel against asserting the right to require performance in the aggregate basis arising out of or in connection with this Agreement, future and a waiver or estoppel given in any one instance does not whether in contract or in tort,shall not exceed$1,000,000; provided constitute the same with respect to a later obligation or breach. that the foregoing limitation shall not apply with respect to: (i) indemnification obligations for third party claims(including any claim 8) Remedies. The rights and remedies provided by this Agreement of bodily or personal injury or death), or (ii) damages covered by are cumulative, and the use of any right or remedy by any party does insurance required to be maintained hereunder. not preclude or waive its right to use any or all other remedies. These rights and remedies are given in addition to any other rights a party E. MISCELLANEOUS may have under any applicable law,in equity or otherwise. 1) Notice. Any notice provided or permitted to be given under this 9) Force Maieure; Change in Law. Neither party is responsible for Agreement must be in writing and be served either by(i)deposit in the any delay or failure in performance of any part of this Agreement to the mail, addressed to the party to be notified, postage prepaid, and extent that delay or failure is caused by fire, flood, explosion, war, registered or certified, with a return receipt requested, or (ii) deposit embargo, government requirement, civil or military authority, act of with an internationally-recognized overnight delivery carrier, with God, act or omission of carriers or other similar causes beyond the notice of delivery to the recipient party. Notice given by registered or party's control. If any rule, directive, order, decision or law adversely certified mail or overnight carrier shall be deemed delivered and impacts the ability for EVgo to perform its obligations under this effective on the date of delivery shown on the return receipt or proof Agreement without becoming licensed or otherwise regulated by a of receipt. For purposes of notice the addresses of the parties shall be public utility commission or analogous agency in the relevant as set forth in the Agreement. Each party may change its address for jurisdiction, EVgo may,at its option,immediately suspend performance notice by giving notice thereof to the other party. under this Agreement and/or terminate this Agreement upon notice to Host and without penalty. 2) Assignment. This Agreement is binding on and inures to the benefit of the parties and their respective heirs, successors, assigns, 10) Attorneys' Fees. If either party institutes a suit against the other and personal representatives. In the event the Premises is transferred for violation of or to enforce any covenant, term or condition of this or Host ceases to have the requisite level of control over the Premises Agreement, the prevailing party shall be entitled to reimbursement of necessary to fulfill its obligations under this Agreement (each, a all of its costs and expenses, including, without limitation, reasonable "Transfer Event"), Host shall assign its rights and obligations under this attorneys'fees. Agreement to the person or entity which would be able to comply with Host's obligations following such Transfer Event. 11) No Third Party Beneficiaries. This Agreement does not confer any rights or remedies on any person other than the parties and their 3) No Agency Relationship. Nothing in this Agreement shall be respective successors and permitted assigns. deemed or construed to create a joint venture, partnership, fiduciary, or agency relationship between the parties for any purpose, and the 12) Integration; Amendments. This Agreement contains all employees of one party shall not be deemed to be the employees of agreements, promises and understandings between the parties, and the other party. Except as otherwise stated in this Agreement, neither that there are no verbal or oral agreements, promises or party has any right to act on behalf of the other, nor represent that it understandings between the parties. Any amendment, modification or has such right or authority. other change to this Agreement shall be ineffective unless made in a writing signed by the parties hereto. 4) Conflict;Severability. In any conflict between the Agreement and these Terms&Conditions, the Agreement shall control. If any term of 13) Counterparts. This Agreement may be executed in any number of this Agreement is held by any court of competent jurisdiction to be counterparts with the same effect as if all the parties had signed the invalid, such invalidity shall not invalidate the remainder of this same document. Agreement and this Agreement shall be construed and deemed reformed to the extent necessary to render valid such term and the 14) Construction. All documents or items attached to, or referred to rights and obligations of the parties shall be enforced accordingly. in, this Agreement are incorporated into this Agreement as fully as if stated within the body of this Agreement.Each party has cooperated in 5) Survival.The provisions of Sections A(6)(b), C(4), D, and E(6) shall the drafting, negotiation and preparation of this Agreement and survive termination of this Agreement. nothing herein shall be construed against either party on the basis of that party being the drafter of such language. 6) Governing Law; Waiver of Jury Trial. This Agreement shall be governed by and interpreted in accordance with the internal laws of the state where the Host Property is located without giving effect to conflict of law rules. The parties hereby waive any and all rights to request or require that a jury determine any fact, matter, dispute or litigation between them, or render any judgment or decision, in any way concerning this Agreement, and agree that any and all litigation between them arising from or in connection with this Agreement shall be determined by a judge sitting without a jury. Rev.062915 Schedule I Premises See attached drawing. 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(6261445-1445 CONDUIT RUN DC FAST CHARGER PRELIMINARY SITE PLAN Item No . 16 Approvals City Attorney Finance Director City Manager (SY CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Luke Watson, Director of Community Development DATE: June 14, 2016 SUBJECT: Approve an Agreement with Inland Empire Property Services, Inc. for Weed Abatement Services for Fiscal Year 2015-16 PREPARED BY: Lynn Kelly-Lehner, Senior Management Analyst RECOMMENDATION: That the City Council approve an Agreement with Inland Empire Property Services, Inc., in the amount of$40,000, for Weed Abatement Services. BACKGROUND: Each spring, the City of Temecula embarks on the process for the forced abatement of weeds in association with hazardous vegetation. Controlling excess vegetation is not only important to minimize fire hazards, but it can be a nuisance to the community. Inland Empire Property Services will ensure the removal of hazardous vegetation for parcel owners that are not in compliance with the Temecula Municipal Code Section 8.16.020, Duty to Abate Hazardous Vegetation. Affected property owners are notified, by certified mail, of their responsibility to abate their property in March. If the property owner has not complied with the request within approximately 30 days, a warrant is requested to force abatement on the property. Parcel owners in violation of the Municipal Code are billed to recover the costs of forced weed abatement services, plus an administrative fee. The City may place a lien on properties that do not remit payment to facilitate cost recovery for the services. The City issued a request for proposals for the provision of weed abatement services in March 2015. The City selected Inland Empire Property Services to perform weed abatement services. FISCAL IMPACT: Sufficient funds in the amount of$40,000 are budgeted in the Code Enforcement line item 001.162.611.5440 (Weed Abatement). ATTACHMENTS: Agreement AGREEMENT FOR CONTRACTOR SERVICES BETWEEN CITY OF TEMECULA AND INLAND EMPIRE PROPERTY SERVICES, INC. WEED ABATEMENT SERVICES THIS AGREEMENT is made and effective as of June 14, 2016, between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and Inland Empire Property Services, Inc. a Corporation (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on June 14, 2016, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2017, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES Contractor shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Contractor shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. 3. PERFORMANCE Contractor shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Agreement. 4. PREVAILING WAGES Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Agreement from the Director of the Department of Industrial Relations. Copies may be obtained from the California Department of Industrial Relations Internet website at http://www.dir.ca.gov. Contractor shall provide a copy of prevailing wage rates to any staff or sub-contractor hired, and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with the provisions of Sections 1720, 1725.5, 1771.1(a), 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Contractor shall forfeit to the City, as a penalty, the sum of $200.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Agreement, by him or by any subcontractor under him, in violation of the provisions of the Agreement. This project, work, or service will be subject to compliance monitoring and enforcement by the Department of Industrial Relations (DI R) pursuant to Labor Code Section 1771.4. 1 5. REGISTRATION WITH THE DEPARTMENT OF INDUSTRIAL RELATIONS Registration with the Department of Industrial Relations (DIR) is mandatory as a condition for bidding, providing certain services, and working on a public works project as specified in Labor Code Section 1771.1(a). Contractor and any subcontractors must be registered with the Department of Industrial Relations to be qualified to bid, or provide a proposal and/or time and material quote or be listed in a bid, proposal or quote, subject to the requirements of Public Contract Code Section 4104; or engage in the performance of any contract that is subject to Labor Code Section 1720 et seq., unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. Contractor and subcontractors will be required to provide proof of registration with the DIR. For more information regarding registration with the Department of Industrial Relations, refer to http://www.dir.ca.gov/Public-Works/PublicWorks.html 6. PAYMENT a. The City agrees to pay Contractor monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed Forty Thousand Dollars ($40,000.00), for the total term of the agreement unless additional payment is approved as provided in this Agreement. b. Contractor shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager . Contractor shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Contractor at the time City's written authorization is given to Contractor for the performance of said services. C. Contractor will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of Contractor's fees, it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Contractor shall provide receipts on all reimbursable expenses in excess of fifty dollars ($50) in such form as approved by the Director of Finance. 7. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Contractor at least ten (10) days prior written notice. Upon receipt of said notice, the Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Contractor the actual value of the work performed up to the time of termination, 2 provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Contractor will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 8. DEFAULT OF CONTRACTOR a. The Contractor's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Contractor. If such failure by the Contractor to make progress in the performance of work hereunder arises out of causes beyond the Contractor's control, and without fault or negligence of the Contractor, it shall not be considered a default. b. If the City Manager or his delegate determines that the Contractor is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Contractor with written notice of the default. The Contractor shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Contractor fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 9. OWNERSHIP OF DOCUMENTS a. Contractor shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Contractor shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Contractor. With respect to computer files containing data generated for the work, Contractor shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 10. INDEMNIFICATION The Contractor agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and 3 against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Contractor's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 11. INSURANCE REQUIREMENTS Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Contractor owns no automobiles, a non-owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. 4) Professional Liability Insurance shall be written on a policy form providing professional liability for the Contractor's profession. b. Minimum Limits of Insurance. Contractor shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. 4) Professional Liability Coverage: One Million Dollars ($1,000,000) per claim and in aggregate. C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 4 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, occupied or used by the Contractor; or automobiles owned, leased, hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state in substantial conformance to the following: If the policy will be canceled before the expiration date the insurer will notify in writing to the City of such cancellation not less than thirty (30) days' prior to the cancellation effective date. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Contractor shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A-:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Contractor shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Contractor's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 12. INDEPENDENT CONTRACTOR a. Contractor is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct 5 of Contractor or any of Contractor's officers, employees, or agents except as set forth in this Agreement. Contractor shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder. 13. LEGAL RESPONSIBILITIES The Contractor shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. 14. RELEASE OF INFORMATION a. All information gained by Contractor in performance of this Agreement shall be considered confidential and shall not be released by Contractor without City's prior written authorization. Contractor, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena. b. Contractor shall promptly notify City should Contractor, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Contractor and/or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. 15. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be 6 effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager 41000 Main Street Temecula, CA 92590 To Contractor: Inland Empire Property Services, Inc. Attn: Charles Maciel PO Box 9908 Moreno Valley, CA 92552 16. ASSIGNMENT The Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Contractor's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Contractor. 17. LICENSES At all times during the term of this Agreement, Contractor shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 18. GOVERNING LAW The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 19. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor's sub-contractors for this project, during his/her tenure or for one year thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non- contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Contractor or Contractor's sub-contractors on this project. Contractor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 7 20. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 21. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non-substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non-monetary changes in scope of work; (d) agreement termination. 8 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA INLAND EMPIRE PROPERTY SERVICES, INC. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Michael S. Naggar, Mayor Charles Maciel, President ATTEST: By: By: Randi Johl, City Clerk Serena Maciel, Chief Financial Officer APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR Inland Empire Property Services, Inc. Attn: Charles Maciel PO Box 9088 Moreno Valley, CA 92552 gotweeds@msn.com 951.924.6905 PM Initials- Date: L 9 EXHIBIT A Tasks to be Performed The specific elements (scope of work) of this service include: The contractor shall provide Weed abatement services to the City of Temecula in accordance with Exhibit A which consists of Part 1 Procedures, Part 2 Instructions, Conditions, and Legal Requirements. PART 1: PROCEDURES TRACTOR MOWING 1. General mowing of vegetative ground cover may be accomplished provided that an approved, heavy duty mower is used, and that the vegetation is cut to a distance of no higher than four (4") inches from the solid surface and as close to adjoining improvements as possible. Contractor shall mow at an appropriate speed to effectively mow the vegetation but not so fast that it knocks the weeds down permitting them to stand back up days later. 2. Operation and Maintenance — Tractor mowers will be operated by a qualified, cooperative, experienced operator. They will be operated and maintained in good condition by the contractor at his expense and on his own time. 3. Safety Shields —All tractor mowers are to be equipped with safety shields to prevent or reduce the throwing of rocks or other material that could result in injury or damage to private property. 4. Clean up of Streets and Sidewalks —All streets and sidewalks are to be left in a clean condition. Necessary tools for cleaning streets and sidewalks are to be available on the job site. The charge for this operation shall not be separate, but will be included in the unit price for cleaning the parcel. At a minimum, clean up shall be consistent with current NPDES regulations. 5. Discing Weed abatement by discing shall not be an approved method of hazardous vegetation removal. 6. Dust Control — During windy conditions, the firm shall postpone work until the wind subsides or watering is provided to minimize blowing dust. 7. Fire Fighting Safety Equipment — All tractors are to be equipped with an approved spark arrestor when not equipped with turbo charger and also an approved 2-1/2 gallon pressurized water type fire extinguisher and shovel. 8. Transport Truck — The transport truck for hauling the tractor and mower shall be of suitable size and horsepower to easily maneuver and negotiate all terrain traveled to reach the job sites. Transports should have a tilt type bed for easy loading and unloading. All equipment must meet highway specifications and safety regulations. 10 Trucks will be in good mechanical condition and will be operated and maintained at the expense of the firm and at a time before or after working hours. 9. Flagman — If required or necessary for any reason, the firm will furnish, at no expense to the City, flag persons for loading and unloading of equipment. EQUIPMENT - The primary equipment allowed for weed abatement will be tractors with mowers. The use of non-authorized equipment or methods will result in non-payment by the City. The Contractor shall furnish tractors, mowers, etc in all areas suitable to complete the job of mowing the property. The Contractor shall also provide transportation to and from the job sites for his equipment and all necessary fuel, etc. shall be furnished at his/her own expense. STANDARD FOR CLEARING The purpose of removal is for the reduction of fire and safety hazards and will be accomplished by turning under and mixing weeds with the soil or by mowing, hauling, trimming, and grubbing using manual labor or by any combination of methods that are approved and included in the scope of the contract. All clearing must meet the specifications of the Hazard Reduction Program and must be approved in writing by the Building Official or his designee. 1. Method of Clearing — Parcels of five (5) acres and less will be cleared completely. Where the acreage consists of more than five (5) continuous acres, a one hundred (100) foot wide strip shall be cleared at the perimeter of the property, and through the remainder of the property there shall not be any portion of land larger than two and one-half (2-1/2) acres which is not enclosed by itself within such a strip, which shall be a fire break. If the clearing is made in accordance with this standard, the payment will be based on fifty (50) percent of the total square footage of the parcel. It may be determined that only a portion of a parcel exceeding five (5) acres needs to be cleared to adequately provide the necessary fire protection to the surrounding improvements. In these cases, payment would be based on actual square footage mowed. The Building Official or his designee will make this determination when necessary. HAND CLEANING AND HAULING 1. General — Whenever it is impractical by reason of topography, location of trees, shrubbery, buildings, fences or type of vegetative cover to use a tractor mower and when authorized by the Building Official, or designee, the vegetation shall be removed or thinned by hand labor using hand labor type tools. Handcrews shall consist of not less than two people. Additional manpower may be used, however no additional compensation will be allowed. 2. Disposal of Cuttings — The excess accumulated material cut down by hand labor shall be disposed of by hauling the material to the nearest County landfill site, or an approved "clean green waste" compost facility. 3. Required Tools and Equipment — The contractor shall furnish all hand tools, power equipment and safety equipment necessary to accomplish the specified work. 4. Hauling Trimmings — Hauling of trimmings due to hand cleaning are considered one and of the same type of operation and therefore billing will be considered the same. 11 5. Type of Work Authorized — The amount of work and type of work to be performed shall be under the direction of, and only with, the authorization of the Building Official or designee. 6. Hand Cleaning Charges to Include Loading — Hand cleaning charges on parcels to be cleaned will include the loading of vegetative materials that are to be removed to the nearest landfill site or compost facility. Removal charges can be added if a landfill tipping fee receipt is presented with the billing. 7. Travel time to Landfill — Travel time to and from the landfill or compost facility shall not be charged. The contractor's charge for the truck are included as part of the rate. RUBBISH, REFUSE AND DIRT 1. General —Whenever it is impractical by reason of location of rubbish, refuse, and dirt to use a tractor mower and when authorize by the Building Official, the rubbish, refuse, and dirt shall be removed. The degree of removal to be accomplished on any parcel will be specified by the Building Official or designee. Definition of rubbish, refuse, and dirt are as follows, discarded asphalt and concrete, abandoned foundations, litter, trash, trees, piles of dirt; making clearing the parcel impossible. Contractor shall photograph the debris prior to removal and a second photograph shall show the trash in the haul away vehicle for comparison. Photographs shall show the date and Assessor's Parcel Number. Digital photographs are the only acceptable method of documentation. 2. Disposal of Rubbish, Refuse, and Dirt — The material shall be disposed of by hauling the material to the nearest County landfill site. 3. Required Tools and Equipment — The contractor shall furnish all equipment necessary to accomplish the specific work. 4. Charges: Rubbish, and Refuse — The charge for clearing of rubbish and refuse from a parcel will include the cleaning and loading of the materials that are to be removed to the landfill site and the hauling of the materials to the landfill site are considered one and of the same type of operation and therefore billing will be considered the same. 5. Travel Time to Landfill — Travel time to and from the landfill shall not be charged. This charge is included in the rate. 6. Exceptions — Any exceptions to the foregoing regulations will be at the discretion of the Building Official, or designee, should special circumstances exist. PART 2: INSTRUCTIONS, CONDITIONS, and LEGAL REQUIREMENTS 1. All services provided by the Contractor shall be performed in strict accordance with the City of Temecula Municipal Code 8.16 and Chapter 3 Section 304 of the California Fire Code Edition 2013, as adopted by Chapter 15.16 of the Temecula Municipal Code. 2. Contractor shall identify those services, if applicable, that will be out-sourced to a subcontractor. The prime Contractor will be responsible for verifying the qualifications and validity of all licenses, permits and quality of work for any out sourced work to sub-Contractors. The work shall be done in compliance with the most recent version of the Fire Code, adopted by 12 ordinance of the City Council. The prime Contractor is also responsible for paying its employees and any sub-Contractors the prime Contractor hires. 3. All worked performed shall be done in a prompt, thorough, lawful and professional manner. Contractor shall preform work in accordance with all applicable Federal, State and local laws, labor laws, rules, ordinances, regulations and permit conditions. Selected Contractor is also responsible for complying with all OSHA standards and COSHA standards and requirements. If Contractor outsources any work or job to a sub-Contractor, it will be the prime Contractors responsibility to ensure that all sub-Contractors meet the requirements as stated in this RFP. The contracting firm shall at all times take precautions (where necessary) to insure the protection of the public are met. The Contractor shall review and be familiar with the conditions of approval of the weed abatement permit issued by the Federal Fish and Wildlife Service related to weed abatement on sensitive habitats. 4. The contractor shall be an independent contractor, and nothing shall be construed to cause the Contractor to be deemed or represent itself as an agent or employee of the City. 5. The Contractor shall be excused from performance hereunder during the time and the extent that he/she is prevented from obtaining, delivering, repairing, or performing in the customary manner, by acts of God, fire, war, strike, and loss or shortage of transportation facilities. Contractor shall provide the City satisfactory evidence that non-performance is due to other than fault or negligence on the Contractors part. 6. The selected Contractor agrees to maintain a City of Temecula Business License for the duration of the contract. 7. All work shall be done by qualified personnel. Contractor shall provide copies of all Federal, State, County and City licenses or certificates required by this contract. 8. Contractor agrees that all service by the contractor shall be to the satisfaction of the City's Building Official. In the event that the Contractor defaults on performance of any of these requirements, then the City shall have the right to terminate this agreement upon thirty (30) days written notice delivered to the Contractor by certified mail or courier. The Contractor shall maintain the contract during the termination period. Termination of the contract will not relieve the Contractor of any liability to the City for damages sustained by the City because of any breach of contract by the Contractor, and the City may withhold any payments to the Contractor until such time as the exact amount of damages due the City from the Contractor is determined. 9. The City reserves the right to add or eliminate parcels and neighborhoods to the scope of work of the Weed Abatement Contract, as circumstances require. Contractor agrees pricing will be the same for any additional parcels. 10. The Contractor shall take clear and concise pictures of the area demonstrating need for abatement and shall submit photos to the Building Official along with billing summary/invoice. The photos will be taken immediately "before" and "after' abatement work is done and submitted to the department. If pictures do not show justification of charge, payment will not be made. Each picture shall include time and date picture was taken and reference the parcel number represented. Digital photographs are the only acceptable method of 13 documentation. Each "after" picture shall be taken from the same location as the "before" photo, and shall include some outstanding landmark. 11. The contractor shall not miss more than two (2) consecutive days or more than five (5) days out of a twenty (20) day period, when work has been assigned, regardless of the reasons (i.e., equipment failure, illness, etc.) 12. In case of default by the Contractor, the City may procure the work or services from an alternate firm. The City may deduct any excess cost from any unpaid balance due the assigned Contractor, or may bill for the same at the City's discretion. The prices paid by the City, in such events shall be considered the prevailing market price at the time of purchase. 13. The work, labor and/or materials which the contractor proposed to furnish to the City must comply in all respects with the appropriate equipment and safety regulations of all Federal, State and local regulatory commissions whether such equipment or safety features have been specifically outlined or required in these specifications or not. 14. Where there are locked gates to the property, the firm will be given instructions on how to enter the property. The firm will be responsible for any damage done not in accordance to given instructions. 15. All mowing or other services must be done during the hours of 7:00 a.m. to 5:00 p.m., Monday through Friday except City recognized holidays. The Contractor shall not charge a premium for rate for Saturday work. 16. Complaints —The contractor will be responsible for promptly answering inquiries and complaints of the Building Official or private property owners or citizens relative to any work, charges, damage or any other questions that may arise as a result of abatement operations by the contractor. 17. Operations may be suspended at any time by the Building Official, or his designee, until appropriate corrective measures are taken, if any, of the conditions set forth in this contract are found to exist. 18. Final Decisions — All scheduling of cleaning operations will be determined by the Building Official, or his designee. At any time during the cleaning operations, should a controversy arise as to the number of lots cleaned, the amounts of work done, or not to be done, or the size of parcels cleaned by the contractor, the matter will be studied and explained fully and the decision made by the Building Official, or his designee, shall be final. 19. Reports of Damage — The contractor will promptly notify the Building Official of any damage to private property as a result of abatement operations. 20. Transportation —All transportation of equipment and personnel to and from the job site will be arranged by the contractor. 21. Sanitary Facilities — The contractor shall be responsible for making available the sanitary facilities necessary for all his personnel. Aforementioned sanitary facilities shall meet the standards of State and local law. 22. Parking Equipment — The contractor shall make arrangements for parking sites 14 for his equipment at night and on Sundays or holidays. Equipment shall not be parked or stored on private property without the express permission of the property owner. 23. Removal of Private Property — Under no condition will the contractor or his agent or workmen remove any item or items from any private property except that which has been authorized by the Building Official, or his designee. 24. Operations — The contractor is required to provide sufficient operable equipment, replacements, and personnel during hazard abatement cleaning as deemed necessary by the Building Official, or his designee. Removal of any such equipment designated to the Abatement Program without an immediate replacement must be approved by the Building Official, or his designee. 25. Termination of Operations — Final authorization to terminate abatement operations will be made by the Building Official, or his designee. 26. Furnish Manpower and Equipment — The contractor shall furnish all supervision, labor, materials, equipment and tools such as, but not limited to tractors, trucks, mowers, whip hoes, rakes and other tools and equipment as required for the removal of weeds, debris and vegetative growth from parcels, within the City of Temecula. 27. Unauthorized Work — Payment will not be made to the contractor for work accomplished that was not authorized by the Building Official, or his designee. 28. Interpretation of Specifications — Should it appear that any matter relative to these specifications has not been sufficiently detailed or explained, the Contractor shall contact the Building Official for clarification. In the event that satisfaction has not been reached, the contractor may appeal to the Building Official, or his designee. 29. Error or Omission of Specifications — The contractor will not be allowed to take advantage of any error or omission in these specifications and plans. Full instructions will always be given by the Building Official or his designee, when such error or omission is discovered. 30. Supervision Furnished by Contractor — the Contractor, at his own expense shall be responsible for providing qualified Supervision in all areas of operations. All supervisors must be experienced and verbally capable of communicating with the Building Official, or his designee. The Supervisor will make necessary reports and work directly with the Building Official, or designee, and scheduling the work. 15 EXHIBIT B Payment Rates and Schedule BILLING RATES AND SCHEDULE OF FEES 2015 A) Weed Abatement • Mowing $125.00 Up to 1 Acre (does not include handwork) • Each Additional Acre $110.00 Per Acre or fraction thereafter (does not include handwork) • Parcels one quarter(0.25)Acre or less $145 per parcel (includes handwork) • Handwork—weed eating $45.00 Per Man Hour (work that cannot be performed with tractor along property edge fence lines) • Dust Control $125.00 Per Hour 4 Hour Minimum Plus Water Charges • Special Equipment S200.00 Per Hour (Bobcat; for slopes or other areas needing special equipment for clearing) • Dozer Work $600 Per Hour 4 Hour Minimum B) Clean up &Trash Removal • Trash Removal S105.00 Per Cubic Yard • Asphalt/Concrete Removal S125.00 Per Cubic Yard • Dump Fees Actual Receipt (Copy) • Bag of Trash S12.00 16 Billing Rates and Schedule of Fees Cont'd C) Pool Pumping • Pool/Spa Pumping S325.00 Includes pumping of 1 pool and/or 1 spa D) Securing/ board up of vacant/abandoned/substandard structures • Minimum Charge $150.00 • Small Window Under 2424 $75.00 • Standard Window Under 48x48 $90.00 • Large Window under 48x96 $100.00 • Jumbo Window under 96x96 $135.00 • Slider Window $135.00 • Pedestrian Door w/o hinges $100.00 • Pedestrian Door w/ hinges $135.00 • Garage Door Time and Material @$45.00 Per Man Hour E) Demolition and removal of Structures • Time and Materials F) Installation of Temporary fencing • Time and Materials G) Emergency Abatement of wells, septic tank systems, or excavations • Time and Materials H) Photographing and otherwise documenting work performed under the contract • CD of Digital Color Photos Included 1) Travel Costs • Not applicable. Except after 4:30pm —Time and a half, plus materials. J) Administrative Overhead costs related to this contract Included 17 • Invoice attached to a CD with the property address or APN#clearly marked. Billing Rates and Schedule of Fees Cont'd K) Other Services Provided—Tree Trimming S45 Per Hour Plus • Trimming of Tree 8' up from Ground $40.00 Per Cubic Yard (plus actual dump cost) • Trimming of Tree above 8' from Ground $45 Per Hour Plus $40.00 Per Cubic Yard (plus actual dump cost. plus Boom Lift rental cost) L) Fence Repair • Time and Materials $45.00 Per Man Hour • Key or combo lock for sec prop. S20.00 each M) Tire Clean up Vehicle Tire Removal $10.00 per tire Large Tire Removal $25.00 per tire Tractor/Farm Tire Removal $100.00 per tire Tire w/ Rim Tire charge Plus S7.00 18 Item No . 17 Approvals All City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Thomas W. Garcia, Director of Public Works/City Engineer DATE: June 14, 2016 SUBJECT: Award a Construction Contract to Los Angeles Traffic Signal Transportation, Inc. for the Winchester Road at Roripaugh Road Signal Modification, PW15-03 PREPARED BY: David McBride, Senior Engineer Chris White, Assistant Engineer RECOMMENDATION: That the City Council: 1. Award a Construction Contract to Los Angeles Traffic Signal Transportation, Inc., in the amount of $85,800, for the Winchester Road at Roripaugh Road Signal Modification, PW15-03; 2. Authorize the City Manager to approve Change Orders not to exceed the contingency amount of$8,580, which is equal to 10% of the Contract amount; 3. Make a finding that the Winchester Road at Roripaugh Road Traffic Signal Modification is exempt from Multiple Species Habitat Conservation Plan (MSHCP)fees. BACKGROUND: This project proposes to construct modifications to the existing traffic signal at Winchester Road and Roripaugh Road. The primary purpose of these modifications is to provide designated left turn movements from Roripaugh Road onto Winchester Road. Five bids were received and publicly opened on Tuesday, May 24, 2016. The results were as follows: 1. Los Angeles Traffic Signal Transportation, Inc. $ 85,800 2. SC Valley Engineering, Inc. $ 90,777 3. Traffic Development Services $105,000 4. DBX, Inc. $114,000 5. Traffic Loops Crackfilling, Inc. $118,300 Staff has reviewed the bid proposals, and found Los Angeles Traffic Signal Transportation, Inc. to be the lowest responsible bidder. Los Angeles Traffic Signal Transportation, Inc. has public contracting experience, and has completed similar projects for other public agencies in Southern California. The specifications call for a construction duration of twenty working days, which is an approximate one month duration. The Engineer's Estimate was $92,000. The Multiple Species Habitat Conservation Plan (MSHCP) is an element of the Riverside County Integrated Project (RCIP) to conserve open space, nature preserves and wildlife to be set aside in some areas. It is designed to protect over 150 species and conserve over 500,000 acres in Western Riverside County. The City of Temecula is a permittee to the MSHCP and as such is required to abide by the Regional Conservation Authority's (RCA) Fee Remittance and Collection Policy adopted by Resolution 07-04 on September 10, 2007. The RCA is a joint regional authority formed by the County and the Cities to provide primary policy direction for implementation of the MSHCP. Beginning July 1, 2008, the RCA required that locally funded Capital Improvement Projects contribute applicable MSHCP fees within ninety days of construction contract award. Fees outside the public right of way are calculated on a cost per acre of disturbed area basis, while fees for typical right-of-way improvements projects are 5% of construction costs. The Winchester Road at Roripaugh Road Signal Modification involves modifying an existing traffic signal on fully developed land and, therefore, the project is exempt from MSHCP fees. FISCAL IMPACT: This work is identified in the Traffic Signal Installation — Citywide project of the City's Capital Improvement Program (Cl P) budget for Fiscal Years 2016-20, and is funded with Development Impact Funds (DIF) Traffic Signals funds. There are sufficient funds in the project account 210.165.682 to construct the project. ATTACHMENTS: 1. Contract 2. Project Description 3. Project Location CITY OF TEMECULA, DEPARTMENT OF PUBLIC WORKS CONTRACT for WINCHESTER ROAD AT RORIPAUGH ROAD SIGNAL MODIFICATION PROJECT NO. PW15-03 THIS CONTRACT, made and entered into the 14th day of June, 2016, by and between the City of Temecula, a municipal corporation, hereinafter referred to as "City", and Los Angeles Traffic Signal Transportation, Inc., hereinafter referred to as "Contractor." WITNESSETH: That City and Contractor, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACT DOCUMENTS The complete Contract includes all of the Contract Documents, to wit: Notice Inviting Bids, Instructions to Bidders, Proposal, Performance Bond, Labor and Materials Bond, Plans and Specifications entitled WINCHESTER ROAD AT RORIPAUGH ROAD SIGNAL MODIFICATION, PROJECT NO. PW15-03, Insurance Forms, this Contract, and all modifications and amendments thereto, the State of California Standard Plans and Specifications, (latest edition), issued by the California Department of Transportation, where specifically referenced in the Plans, Special Provisions, and Technical Specifications, and the latest version of the Standard Specifications for Public Works Construction, including all supplements as written and promulgated by Public Works Standards, Inc. (hereinafter, "Standard Specifications") as amended by the General Specifications, Special Provisions, and Technical Specifications for WINCHESTER ROAD AT RORIPAUGH ROAD SIGNAL MODIFICATION, PROJECT NO. PW15-03. Copies of these Standard Specifications are available from the publisher: BNi Building News Division of BNi Publications, Inc. 990 Park Center Drive, Suite E Vista, CA 92081 (760) 734-1113 The Standard Specifications will control the general provisions, construction materials, and construction methods for this Contract except as amended by the General Specifications, Special Provisions, and Technical Specifications WINCHESTER ROAD AT RORIPAUGH ROAD SIGNAL MODIFICATION, PROJECT NO. PW15-03. In case of conflict between the Standard Specifications and the other Contract Documents, the other Contract Documents shall take precedence over, and be used in lieu of, such conflicting portions. Where the Contract Documents describe portions of the work in general terms, but not in complete detail, it is understood that the item is to be furnished and installed completed and in place and that only the best general practice is to be used. Unless otherwise specified, the Contractor shall furnish all labor, materials, tools, equipment, and incidentals, and do all the work involved in executing the Contract. The Contract Documents are complementary, and what is called for by anyone shall be as binding as if called for by all. Any conflict between this Contract and any other Contract Document shall be resolved in favor of this Contract. 2. SCOPE OF WORK Contractor shall perform everything required to be performed, shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the following: WINCHESTER ROAD AT RORIPAUGH ROAD SIGNAL MODIFICATION, PROJECT NO. PW15-03 All of said work to be performed and materials to be furnished shall be in strict accordance with the Drawings and Specifications and the provisions of the Contract Documents hereinabove enumerated and adopted by City. 3. CITY APPROVAL All labor, materials, tools, equipment, and services shall be furnished and work performed and completed under the direction and supervision, and subject to the approval of City or its authorized representatives. 4. CONTRACT AMOUNT AND SCHEDULE The City agrees to pay, and Contractor agrees to accept, in full payment for, the work agreed to be done, the sum of: EIGHTY FIVE THOUSAND EIGHT HUNDRED DOLLARS ($85,800), the total amount of the base bid. Contractor agrees to complete the work in a period not to exceed twenty (20) working days, commencing with delivery of a Notice to Proceed by City. Construction shall not commence until bonds and insurance are approved by City. 5. CHANGE ORDERS All change orders shall be approved by the City Council, except that the City Manager is hereby authorized by the City Council to make, by written order, changes or additions to the work in an amount not to exceed the contingency as established by the City Council. 6. PAYMENTS a. Lump Sum Bid Schedule: Before submittal of the first payment request, the Contractor shall submit to the Director of Public Works a schedule of values allocated to the various portions of the work, prepared in such form and supported by such data to substantiate its accuracy as the Director of Public Works may require. This schedule, as approved by the Director of Public Works, shall be used as the basis for reviewing the Contractor's payment requests. b. Unit Price Bid Schedule: Pursuant to Section 20104.50 of the Public Contract Code, within thirty (30) days after submission of a payment request to the City, the Contractor shall be paid a sum equal to 95% of the value of the work completed according to the bid schedule. Payment request forms shall be submitted on or about the thirtieth (30th) day of each successive month as the work progresses. The final payment, if unencumbered, or any part thereof unencumbered, shall be made sixty (60) days after acceptance of final payment and the Contractor filing a one-year Warranty and an Affidavit of Final Release with the City on forms provided by the City. C. Payment for Work Performed: Payments shall be made on demands drawn in the manner required by law, accompanied by a certificate signed by the City Manager, stating that the work for which payment is demanded has been performed in accordance with the terms of the Contract, and that the amount stated in the certificate is due under the terms of the Contract. Partial payments on the Contract price shall not be considered as an acceptance of any part of the work. d. Payment of Interest: Interest shall be paid on all undisputed payment requests not paid within thirty (30) days pursuant to Public Contract Code Section 20104.50. Public Contract Code Section 7107 is hereby incorporated by reference. 7. LIQUIDATED DAMAGES/ EXTENSION OF TIME a. Liquidated Damages: In accordance with Government Code Section 53069.85, Contractor agrees to forfeit and pay to City the sum of $1,000 per day for each calendar day completion is delayed beyond the time allowed pursuant to Paragraph 4 of this Contract. Such sum shall be deducted from any payments due to or to become due to Contractor. b. Extension of Time: Contractor will be granted an extension of time and will not be assessed liquidated damages for unforeseeable delays beyond the control of, and without the fault or negligence of the Contractor, including delays caused by City. Within ten (10) calendar days of the occurrence of such delay, Contractor shall give written notice to City. Within thirty (30) calendar days of the occurrence of the delay, Contractor shall provide written documentation sufficient to support its delay claim to City. Contractor's failure to provide such notice and documentation shall constitute Contractor's waiver, discharge, and release of such delay claims against City. 8. WAIVER OF CLAIMS On or before making each request for payment under Paragraph 6 above, Contractor shall submit to City, in writing, all claims for compensation as to work related to the payment. Unless the Contractor has disputed the amount of the payment, the acceptance by Contractor of each payment shall constitute a release of all claims against the City related to the payment. Contractor shall be required to execute an affidavit, release, and indemnity agreement with each claim for payment. 9. PREVAILING WAGES Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contract from the Director of the Department of Industrial Relations. Copies may be obtained from the California Department of Industrial Relations Internet website at .http://www.dir.ca.gov. Contractor shall provide a copy of prevailing wage rates to any staff or sub-contractor hired, and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with the provisions of Sections 1720, 1725.5, 1771.1(a), 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Contractor shall forfeit to the City, as a penalty, the sum of $200.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Contract, by him or by any subcontractor under him, in violation of the provisions of the Contract. This project, work, or service will be subject to compliance monitoring and enforcement by the Department of Industrial Relations (DI R) pursuant to Labor Code Section 1771.4. 10. TIME OF THE ESSENCE Time is of the essence in this contract. 11. INDEMNIFICATION All work covered by this Contract done at the site of construction or in preparing or delivering materials to the site shall be at the risk of Contractor alone. Contractor agrees to save, indemnify, hold harmless and defend the City of Temecula, Temecula Community Services District, and/or Successor Agency to the Temecula Redevelopment Agency, its officers, employees, and agents, against any and all liability, injuries, or death of persons (Contractor's employees included), and damage to property, arising directly or indirectly out of the obligations herein undertaken or out of the operations conducted by Contractor, save and except claims or litigations arising through the sole active negligence or sole willful misconduct of the City. The Contractor shall indemnify and be responsible for reimbursing the City for any and all costs incurred by the City as a result of Stop Notices filed against the project. The City shall deduct such costs from progress payments or final payments due to the Contractor. 12. GRATUITIES Contractor warrants that neither it nor any of its employees, agents, or representatives has offered or given any gratuities or promises to City's employees, agents, or representatives with a view toward securing this Contract or securing favorable treatment with respect thereto. 13. CONFLICT OF INTEREST Contractor warrants that none of its partners, members or shareholders are related by blood or marriage to any employee of the City who has participated in the development of the specifications or approval of this project or who will administer this project nor are they in any way financially associated with any City officer or employee, or any architect, engineer, or other preparers of the Drawings and Specifications for this project. Contractor further warrants that no person in its employ nor any person with an ownership interest in the Contractor has been employed by the City within one year of the date of the Notice Inviting Bids. 14. CONTRACTOR'S AFFIDAVIT After the completion of the work contemplated by this Contract, Contractor shall file with the City Manager, its affidavit stating that all workmen and persons employed, all firms supplying materials, and all subcontractors upon the Project have been paid in full, and that there are no claims outstanding against the Project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 15. NOTICE TO CITY OF LABOR DISPUTES Whenever the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of the Contract, Contractor shall immediately give notice thereof, including all relevant information with respect thereto, to City. 16. BOOKS AND RECORDS Contractor's books, records, and plans or such part thereof as may be engaged in the performance of this Contract, shall at all reasonable times be subject to inspection and audit by any authorized representative of the City. 17. INSPECTION The work shall be subject to inspection and testing by City and its authorized representatives during manufacture and construction and all other times and places, including without limitation, the plants of Contractor and any of its suppliers. Contractor shall provide all reasonable facilities and assistance for the safety and convenience of inspectors. All inspections and tests shall be performed in such manner as to not unduly delay the work. The work shall be subject to final inspection and acceptance notwithstanding any payments or other prior inspections. Such final inspection shall be made within a reasonable time after completion of the work. 18. DISCRIMINATION Contractor represents that it has not, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. 19. GOVERNING LAW The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Contract and also govern the interpretation of this Contract. Any litigation concerning this Contract shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event of litigation between the parties concerning this Contract, the prevailing party as determined by the Court, shall be entitled to actual and reasonable attorney fees and litigation costs incurred in the litigation. 20. PROHIBITED INTEREST No member, officer, or employee of the City of Temecula or of a local public body who has participated in the development of the specifications or approval of this project or will administer this project shall have any interest, direct or indirect, in the Contract or the proceeds thereof during his/her tenure or for one year thereafter. Furthermore, the Contractor covenants and agrees to their knowledge that no board member, officer or employee of the City of Temecula has any interest, whether contractual, non-contractual, financial or otherwise, in this transaction, or in the business of the contracting party other than the City of Temecula, and that if any such interest comes to the knowledge of either party at any time, a full and complete disclosure of all such information will be made, in writing, to the other party or parties, even if such interest would not be considered a conflict of interest under Article 4 (commencing with Section 1090) or Article 4.6 (commencing with Section 1220) of Division 4 of Title I of the Government Code of the State of California. 21. ADA REQUIREMENTS. By signing this Contract, Contractor certifies that the Contractor is in total compliance with the Americans with Disabilities Act of 1990, Public Law 101- 336, as amended. 22. WRITTEN NOTICE. Any written notice required to be given in any part of the Contract Documents shall be performed by depositing the same in the U.S. Mail, postage prepaid, directed to the address of the Contractor as set forth in the Contract Documents, and to the City addressed as follows: Mailing and Delivery Address: Thomas W. Garcia, PE Director of Public Works/City Engineer City of Temecula 41000 Main Street Temecula, CA 92590 IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed on the date first above written. DATED: CONTRACTOR: Los Angeles Traffic Signal Transportation, Inc. 1549 Poppy Peak Drive Pasadena, CA 91105 (909) 599-2201 Email: Yajairh@lasignal.com By: Raymond C. Morales, President DATED: CITY OF TEMECULA By: Michael S. Naggar, Mayor ATTEST: Randi Johl, City Clerk APPROVED AS TO FORM: Peter M. Thorson, City Attorney c4w 4 (e4�-e,64 Capital Improvement Program Fiscal Years 201640 TRAFFIC SIGNAL INSTALLATION - CITYWIDE Circulation Project Cost to Signal Location Complete Year Funding Source Winchester Road at Roripaugh Road Signal Mod. $ 75,000 2014-15 DIF(Traffic) Meadows Parkway atPauba Road* $ 242,500 2015-16 DIF(Traffic) Vail Ranch Parkway at Tehachapi Pass $ 295,000 2017-18 Unspecified De Portola Road at Campanula Way (East)* $ 260,000 2017-18 Unspecified Meadows Parkway at Leena Way* $ 242,000 2017-18 Unspecified Rancho Califonia Road at Temecula Ridge* $ 280,000 2017-18 Unspecified Rancho California Road at Tee Drive $ 295,000 2018-19 Unspecified Rancho California Road at Promenade Chardonnay $ 295,000 2018-19 Unspecified Meadows Parkway at Campanula Way (West)* $ 260,000 2019-20 Unspecified Butterfield Stage Road at Rancho Vista Road $ 295,000 2019-20 Unspecified Rancho Vista Road at Avenida de la Reina $ 270,000 2020-21 Unspecified Ynez Road at Rancho Way $ 280,000 2021-22 Unspecified $ 3,089,500 *DIF Traffic Developer Reimbursement Fiscal Year 2014-15 $ 75,000 Fiscal Year 2015-16 $ 242,500 Fiscal Year 2017-18 $ 1,077,000 Fiscal Year 2018-19 $ 590,000 Fiscal Year 2019-20 $ 555,000 Fiscal Year 2020-21 $ 270,000 Fiscal Year 2021-22 $ 280,000 TOTAL: $ 3,089,500 Fiscal Years 2016-20 Capital Improvement Program 74 i Capital Improvement Program Fiscal Years 2016-20 TRAFFIC SIGNAL INSTALLATION -CITYWIDE Circulation Project Project Description: This project includes the design, construction, installation and modification of traffic signals at various locations throughout the City including: Rancho California Road;Ynez Road; Butterfield Stage Road; Meadows Parkway;Winchester Road;and Redhawk Community The project also include reimbursement for developer installed traffic signals. Benefit/Core Value: This project improves traffic safety and circulation throughout the City. In addition, this project satisfies the City's Core Values of a Healthy and Livable City,A Safe and Prepared Community,and Transportation Mobility and Connectivity Project Status: A priority list of traffic signals has been developed.The traffic signals scheduled for installation will be designed and constructed in the scheduled fiscal year Reimbursements for developer installed traffic signals will be made as Development Impact Fee(DIF)traffic become available. Department: Public Works-Account No 210.165 682 Level: Prior Years FYE 2015 2015-16 Project Cost: Actual Carryover Adopted 2016-17 2017-18 2018-19 2019-20 Total Project Expenditures Budget Appropriation Projected Projected Projected Projected Cost Construction $ 75,000 $ 242,500 $1,077,000 $590,000 $1,105,000 $3,089,500 Totals $ $ 75.000 $ 242,500 $ - $1,077,000 $590,000 $1,105,000 T$3089500 Prior Years FYE 2015 2015-16 Source of Funds: Actual Carryover Adopted 2016-17 2017-18 2018-19 2019-20 Total Project Expenditures Budget Appropriation Projected Projected Projected Projected Cost DIF(Traffic Signals) $ 75,000 $ 242,500 $ 317,500 Unspecified' $1,077,000 $590.000 $1,105,000 $5 2.772:000 Total Funding: $ $ 75,000 $ 242,500 $ $1,077,000 1 $590.000 1 $1,105,000 $3,089,500 Future Operation& Maintenance Costs: 2015-16 2016-17 2017-18 2018-19 2019-20 $ 4,000 1 $ 8,000 1 $ 4,000 1 $ 8,000 'Project cannot be constructed until a funding source is identified Fiscal Years 2016-20 Capital Improvement Program 75 TEMECULA PW 15-03 Signal Modification t t�ir C -Whr" I`trrrc Legend Chaparral Hdgih school � Parcels Ci e' 0 ariiSr-d_ct Highways HWY �Drt�& INTERCHANGE tINTERSTATE OFFRAMP 06. , fs5 ONRAMP r USHWY �t-43nspor filt�or/C';` Street Names Parks S ❑ Schools 0 JP Hospitals Public Facilities City of Temecula Boundary Sphere of Influence ` fr Streets <all other values> r Lark Cts? COLLECTOR .,C FREEWAY ,. rr10 LIMITED SECONDARY ARTERIAL J LOCAL 1100 I71 Os MAJOR ARTERIAL .c1CCi�p- MODIFIED SECONDARY ARTERI, NO CLASSIFCATION ASSIGNED 1: 7,463 Notes 1,243.9 0 621.93 1,243.9 Feet This map is a user generated static output from an Internet mapping site and is for reference only.Data layers that appear on this map may or may not be WGS_1984_Web_Mercator_Auxiliary_Sphere accurate,current,or otherwise reliable. ©Latitude Geographics Group Ltd. THIS MAP IS NOT TO BE USED FOR NAVIGATION Item No . 18 Approvals City Attorney A� Finance Director City Manager (Sr CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Thomas W. Garcia, Director of Public Works/City Engineer DATE: June 14, 2016 SUBJECT: Award a Construction Contract to Pavement Coatings Co. for the Annual Citywide Slurry Seal for Arterial Streets for Fiscal Year 2015-16, PW15-10 PREPARED BY: David McBride, Senior Engineer- CIP Chris White, Assistant Engineer- CIP RECOMMENDATION: That the City Council: 1. Award a Construction Contract to Pavement Coatings Co., in the amount of $672,901.24, for the Annual Citywide Slurry Seal for Arterial Streets for Fiscal Year 2015-16, PW 15-10; 2. Authorize the City Manager to approve Contract Change Orders up to 10% of the contract amount, $67,290.12; 3. Make a finding that the Citywide Slurry Seal for Arterial Streets project is exempt from Multiple Species Habitat Conservation Plan (MSHCP)fees. BACKGROUND: On January 12, 2016, City Council approved the plans and specifications and authorized the Department of Public Works to solicit construction bids for the Citywide Slurry Seal for Arterial Streets, PW15-10. Citywide Slurry Seal is an annual project with a goal to prolong the useful life of the City's street network and avoid much more costly roadway rehabilitation measures (i.e., preventative maintenance). Ideally, each roadway segment would be slurried (maintained) in five to seven year cycles to minimize the overall cost to maintain the City's roadway network. The work involved in this project consists of the removal of existing striping/markings, cleaning/sealing large cracks, application of slurry seal, and subsequent restoration of striping and pavement markings. This year, the focus of the slurry program will be arterial streets. Street Maintenance staff has identified three arterial street segments that would most benefit from slurry seal preventative maintenance. These street segments are Jefferson Avenue (north City limit to Rancho California Road), Temecula Parkway (Pechanga Parkway to the east City limit), and Winchester Road (Ynez Road to Margarita Road). Five bids were received and publicly opened on Wednesday, May 25, 2016. The results were as follows: 1. Pavement Coatings Co. $672,901.24 2. All American Asphalt $747,232.20 3. Doug Martin Contracting Company, Inc. $901,703.64 4. American Asphalt South, Inc. $949,929.12 5 Roy Allen Slurry Seal, Inc. $955,723.16 Staff has reviewed the bid proposals and found Pavement Coatings Co. of Jurupa Valley, California, to be the lowest responsible bidder for this project. Pavement Coatings Co. has public contracting experience and has completed similar projects for the City and other public agencies in Southern California. The Engineer's Estimate for the project was $725,000. The project specifications allow for forty working days, which is an approximate duration of two months. The Multiple Species Habitat Conservation Plan (MSHCP) is an element of the Riverside County Integrated Project (RCIP) to conserve open space, nature preserves and wildlife to be set aside in some areas. It is designed to protect over 150 species and conserve over 500,000 acres in Western Riverside County. The City of Temecula is a permittee to the MSHCP and as such is required to abide by the Regional Conservation Authority's (RCA) Fee Remittance and Collection Policy adopted by Resolution 07-04 on September 10, 2007. The RCA is a joint regional authority formed by the County and the Cities to provide primary policy direction for implementation of the MSHCP. Since July 1, 2008 the RCA has required that locally funded Capital Improvement Projects contribute applicable MSHCP fees within 90-days of construction contract award. Fees outside the public right of way are calculated on a cost per acre of disturbed area basis, while fees for typical right-of-way improvements projects are 5% of construction costs. Projects funded by TUMF or Measure A are exempt from MSHCP fees, as those programs contribute directly to the MSHCP. The Citywide Slurry Seal for Arterial Streets project involves resurfacing of existing roadways, and, therefore, the project is exempt from MSHCP fees. FISCAL IMPACT: The Citywide Slurry Seal for Arterial Streets is included in the Fiscal Year 2015-16, Measure A Fund Operating Budget. Adequate funds are available for the Contract amount of $672,901.24, plus the 10% contingency amount of $67,290.12, for a total encumbrance of$740,191.36. ATTACHMENTS: 1. Contract 2. Arterial Street List 3. Location Maps CITY OF TEMECULA, DEPARTMENT OF PUBLIC WORKS CONTRACT for CITYWIDE SLURRY SEAL FOR ARTERIAL STREETS PROJECT NO. PW15-10 THIS CONTRACT, made and entered into the 14th day of June, 2016 by and between the City of Temecula, a municipal corporation, hereinafter referred to as "City", and Pavement Coatings Co., hereinafter referred to as "Contractor." WITNESSETH: That City and Contractor, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACT DOCUMENTS The complete Contract includes all of the Contract Documents, to wit: Notice Inviting Bids, Instructions to Bidders, Proposal, Performance Bond, Labor and Materials Bond, Plans and Specifications entitled CITYWIDE SLURRY SEAL FOR ARTERIAL STREETS, PROJECT NO. PW15-10, Insurance Forms, this Contract, and all modifications and amendments thereto, the State of California Standard Plans and Specifications, (latest edition), issued by the California Department of Transportation, where specifically referenced in the Plans, Special Provisions, and Technical Specifications, and the latest version of the Standard Specifications for Public Works Construction, including all supplements as written and promulgated by Public Works Standards, Inc. (hereinafter, "Standard Specifications") as amended by the General Specifications, Special Provisions, and Technical Specifications for CITYWIDE SLURRY SEAL FOR ARTERIAL STREETS, PROJECT NO. PW15-10. Copies of these Standard Specifications are available from the publisher: BNi Building News Division of BNi Publications, Inc. 990 Park Center Drive, Suite E Vista, CA 92081 (760) 734-1113 The Standard Specifications will control the general provisions, construction materials, and construction methods for this Contract except as amended by the General Specifications, Special Provisions, and Technical Specifications for CITYWIDE SLURRY SEAL FOR ARTERIAL STREETS, PROJECT NO. PW15-10. In case of conflict between the Standard Specifications and the other Contract Documents, the other Contract Documents shall take precedence over, and be used in lieu of, such conflicting portions. Where the Contract Documents describe portions of the work in general terms, but not in complete detail, it is understood that the item is to be furnished and installed completed and in place and that only the best general practice is to be used. Unless otherwise specified, the Contractor shall furnish all labor, materials, tools, equipment, and incidentals, and do all the work involved in executing the Contract. The Contract Documents are complementary, and what is called for by anyone shall be as binding as if called for by all. Any conflict between this Contract and any other Contract Document shall be resolved in favor of this Contract. 2. SCOPE OF WORK Contractor shall perform everything required to be performed, shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the following CITYWIDE SLURRY SEAL FOR ARTERIAL STREETS, PROJECT NO. PW15-10. All of said work to be performed and materials to be furnished shall be in strict accordance with the Drawings and Specifications and the provisions of the Contract Documents hereinabove enumerated and adopted by City. 3. CITY APPROVAL All labor, materials, tools, equipment, and services shall be furnished and work performed and completed under the direction and supervision, and subject to the approval of City or its authorized representatives. 4. CONTRACT AMOUNT AND SCHEDULE The City agrees to pay, and Contractor agrees to accept, in full payment for, the work agreed to be done, the sum of: Six Hundred Seventy-Two Thousand Nine Hundred and One DOLLARS AND Twenty-Four CENTS ($672,901.24), the total amount of the base bid. Contractor agrees to complete the work in a period not to exceed forty (40) working days, commencing with delivery of a Notice to Proceed by City. Construction shall not commence until bonds and insurance are approved by City. 5. CHANGE ORDERS All change orders shall be approved by the City Council, except that the City Manager is hereby authorized by the City Council to make, by written order, changes or additions to the work in an amount not to exceed the contingency as established by the City Council. 6. PAYMENTS a. Lump Sum Bid Schedule: Before submittal of the first payment request, the Contractor shall submit to the Director of Public Works a schedule of values allocated to the various portions of the work, prepared in such form and supported by such data to substantiate its accuracy as the Director of Public Works may require. This schedule, as approved by the Director of Public Works, shall be used as the basis for reviewing the Contractor's payment requests. b. Unit Price Bid Schedule: Pursuant to Section 20104.50 of the Public Contract Code, within thirty (30) days after submission of a payment request to the City, the Contractor shall be paid a sum equal to 95% of the value of the work completed according to the bid schedule. Payment request forms shall be submitted on or about the thirtieth (30th) day of each successive month as the work progresses. The final payment, if unencumbered, or any part thereof unencumbered, shall be made sixty (60) days after acceptance of final payment and the Contractor filing a one-year Warranty and an Affidavit of Final Release with the City on forms provided by the City. C. Payment for Work Performed: Payments shall be made on demands drawn in the manner required by law, accompanied by a certificate signed by the City Manager, stating that the work for which payment is demanded has been performed in accordance with the terms of the Contract, and that the amount stated in the certificate is due under the terms of the Contract. Partial payments on the Contract price shall not be considered as an acceptance of any part of the work. d. Payment of Interest: Interest shall be paid on all undisputed payment requests not paid within thirty (30) days pursuant to Public Contract Code Section 20104.50. Public Contract Code Section 7107 is hereby incorporated by reference. 7. LIQUIDATED DAMAGES/ EXTENSION OF TIME a. Liquidated Damages: In accordance with Government Code Section 53069.85, Contractor agrees to forfeit and pay to City the sum of $1,000 per day for each calendar day completion is delayed beyond the time allowed pursuant to Paragraph 4 of this Contract. Such sum shall be deducted from any payments due to or to become due to Contractor. b. Extension of Time: Contractor will be granted an extension of time and will not be assessed liquidated damages for unforeseeable delays beyond the control of, and without the fault or negligence of the Contractor, including delays caused by City. Within ten (10) calendar days of the occurrence of such delay, Contractor shall give written notice to City. Within thirty (30) calendar days of the occurrence of the delay, Contractor shall provide written documentation sufficient to support its delay claim to City. Contractor's failure to provide such notice and documentation shall constitute Contractor's waiver, discharge, and release of such delay claims against City. 8. WAIVER OF CLAIMS On or before making each request for payment under Paragraph 6 above, Contractor shall submit to City, in writing, all claims for compensation as to work related to the payment. Unless the Contractor has disputed the amount of the payment, the acceptance by Contractor of each payment shall constitute a release of all claims against the City related to the payment. Contractor shall be required to execute an affidavit, release, and indemnity agreement with each claim for payment. 9. PREVAILING WAGES Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contract from the Director of the Department of Industrial Relations. Copies may be obtained from the California Department of Industrial Relations Internet website at .http://www.dir.ca.gov. Contractor shall provide a copy of prevailing wage rates to any staff or sub-contractor hired, and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with the provisions of Sections 1720, 1725.5, 1771.1(a), 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Contractor shall forfeit to the City, as a penalty, the sum of $200.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Contract, by him or by any subcontractor under him, in violation of the provisions of the Contract. This project, work, or service will be subject to compliance monitoring and enforcement by the Department of Industrial Relations (DI R) pursuant to Labor Code Section 1771.4. 10. TIME OF THE ESSENCE Time is of the essence in this contract. 11. INDEMNIFICATION All work covered by this Contract done at the site of construction or in preparing or delivering materials to the site shall be at the risk of Contractor alone. Contractor agrees to save, indemnify, hold harmless and defend the City of Temecula, Temecula Community Services District, and/or Successor Agency to the Temecula Redevelopment Agency, its officers, employees, and agents, against any and all liability, injuries, or death of persons (Contractor's employees included), and damage to property, arising directly or indirectly out of the obligations herein undertaken or out of the operations conducted by Contractor, save and except claims or litigations arising through the sole active negligence or sole willful misconduct of the City. The Contractor shall indemnify and be responsible for reimbursing the City for any and all costs incurred by the City as a result of Stop Notices filed against the project. The City shall deduct such costs from progress payments or final payments due to the Contractor. The Contractor shall defend and indemnify (including the appointment of competent defense counsel) the City from any claims, demands, legal proceedings, writs of mandate, and the like, initiated by any third parties challenging the award of this Contract to the Contractor. 12. GRATUITIES Contractor warrants that neither it nor any of its employees, agents, or representatives has offered or given any gratuities or promises to City's employees, agents, or representatives with a view toward securing this Contract or securing favorable treatment with respect thereto. 13. CONFLICT OF INTEREST Contractor warrants that none of its partners, members or shareholders are related by blood or marriage to any employee of the City who has participated in the development of the specifications or approval of this project or who will administer this project nor are they in any way financially associated with any City officer or employee, or any architect, engineer, or other preparers of the Drawings and Specifications for this project. Contractor further warrants that no person in its employ nor any person with an ownership interest in the Contractor has been employed by the City within one year of the date of the Notice Inviting Bids. 14. CONTRACTOR'S AFFIDAVIT After the completion of the work contemplated by this Contract, Contractor shall file with the City Manager, its affidavit stating that all workmen and persons employed, all firms supplying materials, and all subcontractors upon the Project have been paid in full, and that there are no claims outstanding against the Project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 15. NOTICE TO CITY OF LABOR DISPUTES Whenever the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of the Contract, Contractor shall immediately give notice thereof, including all relevant information with respect thereto, to City. 16. BOOKS AND RECORDS Contractor's books, records, and plans or such part thereof as may be engaged in the performance of this Contract, shall at all reasonable times be subject to inspection and audit by any authorized representative of the City. 17. INSPECTION The work shall be subject to inspection and testing by City and its authorized representatives during manufacture and construction and all other times and places, including without limitation, the plants of Contractor and any of its suppliers. Contractor shall provide all reasonable facilities and assistance for the safety and convenience of inspectors. All inspections and tests shall be performed in such manner as to not unduly delay the work. The work shall be subject to final inspection and acceptance notwithstanding any payments or other prior inspections. Such final inspection shall be made within a reasonable time after completion of the work. 18. DISCRIMINATION Contractor represents that it has not, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. 19. GOVERNING LAW The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Contract and also govern the interpretation of this Contract. Any litigation concerning this Contract shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event of litigation between the parties concerning this Contract, the prevailing party as determined by the Court, shall be entitled to actual and reasonable attorney fees and litigation costs incurred in the litigation. 20. PROHIBITED INTEREST No member, officer, or employee of the City of Temecula or of a local public body who has participated in the development of the specifications or approval of this project or will administer this project shall have any interest, direct or indirect, in the Contract or the proceeds thereof during his/her tenure or for one year thereafter. Furthermore, the Contractor covenants and agrees to their knowledge that no board member, officer or employee of the City of Temecula has any interest, whether contractual, non-contractual, financial or otherwise, in this transaction, or in the business of the contracting party other than the City of Temecula, and that if any such interest comes to the knowledge of either party at any time, a full and complete disclosure of all such information will be made, in writing, to the other party or parties, even if such interest would not be considered a conflict of interest under Article 4 (commencing with Section 1090) or Article 4.6 (commencing with Section 1220) of Division 4 of Title I of the Government Code of the State of California. 21. ADA REQUIREMENTS By signing this Contract, Contractor certifies that the Contractor is in total compliance with the Americans with Disabilities Act of 1990, Public Law 101-336, as amended. 22. WRITTEN NOTICE Any written notice required to be given in any part of the Contract Documents shall be performed by depositing the same in the U.S. Mail, postage prepaid, directed to the address of the Contractor as set forth in the Contract Documents, and to the City addressed as follows: Mailing and Delivery Address: Thomas W. Garcia, PE Director of Public Works/City Engineer City of Temecula 41000 Main Street Temecula, CA 92590 IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed on the date first above written. DATED: CONTRACTOR: Pavement Coatings Co. 10240 San Sevaine Way Jurupa Valley, CA 91752 (714) 826-3011 By: Doug Ford President By: Thomas Mucenski Secretary (Signatures of two corporate officers required for Corporations) DATED: CITY OF TEMECULA By: Michael S. Naggar, Mayor ATTEST: Randi Johl, City Clerk APPROVED AS TO FORM: e Peter M. Thorson, City Attorney Citywide Slurry Seal — Arterials, PW 15-10 Street List 1.) Jefferson Avenue (North City Limits to Rancho California Road). 2.) Temecula Parkway (Pechanga Parkway to East City Limits). 3.) Winchester Road (Ynez Road to Margarita Road). 7uecreror Citywide Slurry Seal - Arterials, PW 15-10 - Jefferson 'iII.M Z EMECUL. �,v d. t�,�..��•� Avenue Legend [� Parcels Highways HWY INTERCHANGE tINTERSTATE OFFRAMP ONRAMP USHWYUSHWY Street Names Parks ❑ Schools JP Hospitals x Public Facilities City of Temecula Boundary Sphere of Influence Streets <all other values> <Null> COLLECTOR FREEWAY LIMITED SECONDARY ARTERIAL LOCAL MAJOR ARTERIAL MODIFIED SECONDARY ARTERI, NO CLASSIFCATION ASSIGNED NO1: 29,853 Notes 4." 4,975.4 0 2,487.71 4,975,4 Feet This map is a user generated static output from an Internet mapping site and is for reference only.Data layers that appear on this map may or may not be WGS_1984_Web_Mercator_Auxiliary_Sphere accurate,current,or otherwise reliable. ©Latitude Geographics Group Ltd. THIS MAP IS NOT TO BE USED FOR NAVIGATION �'- 711ECIryor Citywide Slurry Seal - Arterials, PW 15-10 -Temecula & TEMECULA Parkwav Legend [� Parcels Highways HWY INTERCHANGE tINTERSTATE t OFFRAMP ONRAMP USHWYUSHWY Street Names E] Parks E] Schools Hospitals — Public Facilities City of Temecula Boundary Sphere of Influence Streets <all other values> <Null> COLLECTOR FREEWAY 7 LIMITED SECONDARY ARTERIAL LOCAL MAJOR ARTERIAL MODIFIED SECONDARY ARTERI, NO CLASSIFCATION ASSIGNED 1: 29,853 Notes 4,975.4 0 2,487.71 4,975,4 Feet This map is a user generated static output from an Internet mapping site and is for reference only.Data layers that appear on this map may or may not be WGS_1984_Web_Mercator_Auxiliary_Sphere accurate,current,or otherwise reliable. ©Latitude Geographics Group Ltd. THIS MAP IS NOT TO BE USED FOR NAVIGATION 7uecreror Citywide Slurry Seal - Arterials, PW 15-10 - Winchester TEl'4�iECULA crfi v r. ..�r Road or Legend [l Parcels Highways HWY INTERCHANGE tINTERSTATE OFFRAMP ONRAMRAMP USHWY Street Names Pro Lmatk) ❑ Parks ❑ Schools P Hospitals Public Facilities City of Temecula Boundary Sphere of Influence Streets <all other values> <Null> COLLECTOR FREEWAY LIMITED SECONDARY ARTERIAL LOCAL MAJOR ARTERIAL MODIFIED SECONDARY ARTERI, NO CLASSIFCATION ASSIGNED - - 1: 14,926 - Notes 2,487.7 0 1,243.85 2,487.7 Feet This map is a user generated static output from an Internet mapping site and is for reference only.Data layers that appear on this map may or may not be WGS_1984_Web_Mercator_Auxiliary_Sphere accurate,current,or otherwise reliable. ©Latitude Geographics Group Ltd. THIS MAP IS NOT TO BE USED FOR NAVIGATION Item No . 19 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Thomas W. Garcia, Director of Public Works/City Engineer DATE: June 14, 2016 SUBJECT: Approve an Agreement with Aztec Landscaping, Inc. d/b/a Aztec Janitorial for Janitorial Services for Park Restrooms and Gazebo/Picnic Shelters for Fiscal Year 2016-17 PREPARED BY: Jerzy Kanigowski, Facility Services Manager RECOMMENDATION: That the City Council: 1. That the City Council approve an Agreement with Aztec Landscaping, Inc. d/b/a Aztec Janitorial, in the amount of $73,652.52, to provide Janitorial Services for Park Restrooms and Gazebo/Picnic Shelters for Fiscal Year 2016-17; 2. Authorize the City Manager to approve additional work not to exceed the contingency amount of $7,365.25, which is approximately 10% of the annual amount. BACKGROUND: On March 31, 2016, the Public Works Department Maintenance Division posted on the City of Temecula website a Request for Proposal (RFP) for janitorial services for park restrooms and gazebo/picnic shelters. A review panel was formed to provide a fair and thorough evaluation of the ten proposals that were submitted. After a thorough evaluation and rating process, it was determined that the Aztec Janitorial, Inc. was the highest ranking firm to provide janitorial services for park restrooms and gazebo/shelters. As a result, staff is recommending the approval of an agreement with Aztec Janitorial, Inc. for janitorial services for park restrooms and gazebo/shelters. FISCAL IMPACT: Adequate funds will be requested in the Department of Public Works, Maintenance Division, Fiscal Year 2016-17 Operating Budget. ATTACHMENT: Agreement AGREEMENT FOR MINOR MAINTENANCE SERVICES BETWEEN CITY OF TEMECULA AND AZTEC LANDSCAPING, INC. D/B/A AZTEC JANITORIAL JANITORIAL SERVICES FOR PARK RESTROOMS AND PICNIC GAZEBO/SHELTERS THIS AGREEMENT is made and effective as of June 14, 2016, between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Aztec Landscaping, Inc. d/b/a Aztec Janitorial, a Corporation (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on July 1, 2016, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2017, unless sooner terminated pursuant to the provisions of this Agreement. The City may, upon mutual agreement, extend the Agreement for four (4) additional one (1) year term(s). In no event shall the contract be extended beyond June 30, 2021. 2. SCOPE OF WORK Contractor shall perform all of the work described in the Scope of Work, attached hereto and incorporated herein as Exhibit A. ("Work"), and shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the Work. All of said Work to be performed and materials to be furnished for the Work shall be in strict accordance with the specifications set forth in the Scope of Work, Exhibit A. 3. PAYMENT a. The City agrees to pay Contractor monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed Seventy Three Thousand Six Hundred Fifty Two Dollars and Fifty Two Cents ($73,652.52) for the total term of this agreement unless additional payment is approved as provided in this Agreement. b. Contractor shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Contractor shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Contractor at the time City's written authorization is given to Contractor for the performance of said services. C. Contractor will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of Contractor's fees, I it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Contractor shall provide receipts on all reimbursable expenses in excess of fifty dollars ($50) in such form as approved by the Director of Finance. 4. PERFORMANCE Contractor shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Agreement. 5. CITY APPROVAL All labor, materials, tools, equipment, and services shall be furnished and work performed and completed subject to the approval of City or its authorized representatives. 6. WAIVER OF CLAIMS On or before making final request for payment under Paragraph 3 above, Contractor shall submit to City, in writing, all claims for compensation under or arising out of this Agreement. The acceptance by Contractor of the final payment shall constitute a waiver of all claims against City under or arising out of this Agreement, except those previously made in writing and request for payment. Contractor shall be required to execute an affidavit, release and indemnify Agreement with each claim for payment. 7. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Contractor at least ten (10) days prior written notice. Upon receipt of said notice, the Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Contractor the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Contractor will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 8. DEFAULT OF CONTRACTOR a. The Contractor's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Contractor. If such failure by the Contractor to make progress in the performance of work hereunder arises out of causes beyond the Contractor's control, and without fault or negligence of the Contractor, it shall not be considered a default. 2 b. If the City Manager or his delegate determines that the Contractor is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Contractor with written notice of the default. The Contractor shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Contractor fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 9. INDEMNIFICATION The Contractor agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Contractor's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 10. INSURANCE REQUIREMENTS Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Contractor owns no automobiles, a non-owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Contractor has no employees while performing under this Agreement, worker's compensation insurance is not required, but Contractor shall execute a declaration that it has no employees. b. Minimum Limits of Insurance. Contractor shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 3 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, occupied or used by the Contractor; or automobiles owned, leased, hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days' prior written notice to the City. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Contractor shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A-:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Contractor shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the 4 City before work commences. As an alternative to the City's forms, the Contractor's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. g. By executing this Agreement, Contractor hereby certifies: I am aware of the provision of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workman's Compensation or undertake self- insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract. 11. TIME OF THE ESSENCE Time is of the essence in this Agreement. 12. INDEPENDENT CONTRACTOR a. Contractor is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents except as set forth in this Agreement. Contractor shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder. 13. LEGAL RESPONSIBILITIES The Contractor shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. 14. CONTRACTOR'S INDEPENDENT INVESTIGATION No plea of ignorance of conditions that exist or that may hereafter exist or of conditions of difficulties that may be encountered in the execution of the work under this Agreement, as a result of failure to make the necessary independent examinations and investigations, and no plea of reliance on initial investigations or reports prepared by City for purposes of letting this 5 Agreement out to proposal will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill in every detail all requirements of this Agreement. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time. 15. CONTRACTOR'S AFFIDAVIT After the completion of the Work contemplated by this Agreement, Contractor shall file an affidavit with the City Manager stating that all workmen and persons employed, all firms supplying materials, and all subcontractors on the Work have been paid in full, and that there are no claims outstanding against the project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 16. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this Agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor's sub-contractors for this project, during his/her tenure or for one year thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non- contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Contractor or Contractor's sub-contractors on this project. Contractor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 17. BOOKS AND RECORDS Contractor's books, records, and plans or such part thereof as may be engaged in the performance of this Agreement, shall at all reasonable times be subject to inspection and audit by any authorized representative of the City. 18. UTILITY LOCATION City acknowledges its responsibilities with respect to locating utility facilities pursuant to California Government Code Section 4215. 19. REGIONAL NOTIFICATION CENTERS Contractor agrees to contact the appropriate regional notification center in accordance with Government Code Section 4215. 20. DISCRIMINATION Contractor represents that it has not, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. 6 21. WRITTEN NOTICE Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager 41000 Main Street Temecula, CA 92590 To Contractor: Aztec Landscaping, Inc. d/b/a Aztec Janitorial Contact Person: Maricela Grismer 7980 Lemon Grove Way Lemon Grove, CA 91945 22. ASSIGNMENT The Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Contractor's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Contractor. 23. LICENSES At all times during the term of this Agreement, Contractor shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 24. GOVERNING LAW The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 25. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into 7 this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 26. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non-substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non-monetary changes in scope of work; (d) agreement termination. 8 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA Aztec Landscaping, Inc. d/b/a Aztec Janitorial (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Michael S. Naggar, Mayor Genaro Garcia, President ATTEST: By: By: Randi Johl, City Clerk Maricela Grismer, V.P. of Operations APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR Aztec Landscaping, Inc. d/b/a Aztec Janitorial Contact Person: Maricela Grismer 7980 Lemon Grove Way Lemon Grove, CA 91945 Phone Number: (619) 464-3303 marcy@azteclandscaping.com PM Initials: Date: 9 EXHIBIT "A" SCOPE OF WORK Contractor recognizes and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City of Temecula and the Contractor, for the future janitorial services of restrooms and gazebo/picnic shelters at the various locations upon real and personal property of the City. Work will include maintenance services, and emergency call-out. The procedure for assigning work is set forth as follows: 1. The City Manager or his designee shall submit to Contractor a written "Request for Work". The Request for Work shall include a description of the work to be completed, the time for completion of the work, and the plans and specifications, if any, work. 2. Within five (5) business days of the date of the Request for Work, Contractor shall respond in writing to the Request for Work and advise the City Manager whether it can perform the work and specify the cost of material which will be required and the estimated cost of labor and equipment necessary to complete the work in accordance with the labor and equipment rates set forth in Exhibit "B" to this Agreement. 3. In the event emergency work is required, the City Manager may transmit the Request for Work orally to the Contractor. As soon as practical following the emergency, the Contractor and Director shall in good faith confirm in writing the scope of the emergency work undertaken. 4. Upon acceptance of the Contractor's response by the City Manager, the Contractor shall proceed with the work. The performance of the work shall be pursuant to the terms of this Agreement. SCOPE OF SERVICES: • The restrooms shall be maintained in a neat, clean, and sanitary condition on a daily basis. • Restrooms shall be serviced daily, 7 days a week, 365 days a year (including all holidays). • Clean and stock restrooms at the Community/Sports Parks between the hours of 10:00 p.m. and 6:00 a.m. • Clean and stock restrooms at the Neighborhood Parks between the hours of 8:30 p.m. and 6:00 a.m. • Clean and stock restrooms at other Facilities as indicated in the Fee Schedule (Exhibit F of the RFP) Neighborhood Parks between the hours of 8:30 p.m. and 6:00 a.m. • Gazebo/Picnic shelters at various parks as indicated in the Fee Schedule (Exhibit F of the RFP) shall be cleaned between the hours of 8:30 p.m. and 6:00 a.m. on Friday and Saturday nights and the following holidays: Memorial Day, Independence Day (July 4th), and Labor Day. 10 • Record and submit daily maintenance activities, vandalism, and graffiti on Restroom Maintenance Checklist (Exhibit E of the RFP) form to the City's Maintenance Supervisor or other designated person. • Keep and provide records as required by City representative. • Provide all necessary equipment, tools, chemicals, supplies, etc. necessary to perform specified work. • City to provide all paper products and trash container liners (toilet paper, seat covers, paper towels). Submit request for products weekly. • Perform all activities in a safe manner pursuant to requirements by OSHA, utilizing all personal safety items required to prevent accidents, illness or injury to maintenance personnel. • Some situations may require additional work to be performed to ensure the health and safety of the public. No additional compensation will be given for such work. • No unsafe condition shall be left without notification of City's authorized representative. SPECIFICATIONS: These specifications are minimum requirements for the maintenance of park restrooms and gazebo/picnic shelters. • Sweep restrooms and remove litter from interior and exterior of building (6 inches, including walkway at restroom entrance). To be performed daily. • Empty interior trash containers and replace liners. Washout containers and clean receptacles. To be performed daily. • Scrub and sanitize toilets, lavatories, and floor/wall areas adjacent and/or below fixtures. To be performed daily. • Wipe down all fixtures, removing water, dirt, stains, and any other incongruous substance. To be performed daily. • Remove dirt, stains, or other debris on walls, ceilings, and light fixtures. To be performed daily. • Stock all toilet paper, or other paper products. Fill all dispensers daily. To be performed daily. • Record on report form any graffiti and/or vandalism. To be performed daily. • Wash floors utilizing a low volume, high pressure nozzle or device. Squeegee excess water to floor drains. Remove any paper or other trash accumulated from this procedure. To be performed on Monday's and Friday's. • Wash floors and walls, using a pressure washer rated at a minimum of 2,200 psi. Use cleaning and disinfectant chemicals to remove odors. To be performed monthly. • Gazebo/Picnic tables and the concrete area under gazebo/picnic tables shall be hose, washed utilizing a low volume, high pressure nozzle or device, trash removed, trash cans emptied at/or near shelter, and any signs or party streamers removed. To be performed on Friday and Saturday nights and the following holidays: Memorial Day, Independence Day (July 4th), and Labor Day. 11 EXHIBIT "B" PAYMENT RATES AND SCHEDULE LOCATION ADDRESS PRICE PER PRICE PER MONTH YEAR RESTROOMS AT COMMUNITY/SPORTS PARKS (10:00 p.m. to 6:00 a.m.) HARVESTON COMMUNITY PARK- — 28582 Harveston Drive $193.59 $2,323.08 COMMUNITY ROOM HARVESTON COMMUNTY PARK— 28582 Harveston Drive $188.61 $2,263.32 SNACK BAR MARGARITA COMMUNTY PARK 29119 Margarita Road $191.52 $2,298.24 PALA COMMUNITY PARK 44900 Temecula Lane $191.93 $2,303.16 PALOMA DEL SOL PARK 32099 De Portola Road $188.61 $2,263.32 PATRICIA H. BIRDSALL SPORTS PARK— 31621 Deer Hollow $190.69 $2,288.28 SNACK BAR PATRICIA H. BIRDSALL SPORTS PARK— 31621 Deer Hollow $188.61 $2,263.32 PLAYGROUND RONALD REAGAN SPORTS PARK- 42775 Margarita Road $190.69 $2,288.28 NORTH/SOUTH FIELD RONALD REAGAN SPORTS PARK— 30875 Rancho Vista Road $188.61 $2,263.32 RANCHO VISTA FIELD RONALD REAGAN SPORTS PARK- 42569 Margarita Road $188.61 $2,263.32 TEMECULA SKATE PARK TEMEKU HILLS PARK— 31367 La Serena $190.69 $2,288.28 COMMUNITY ROOM SUBTOTAL: $2,092.16 $25,105.92 12 PAYMENT RATES AND SCHEDULE (continued) LOCATION ADDRESS PRICE PER PRICE PER MONTH YEAR RESTROOMS AT NEIGHBORHOOD PARKS (8:30 p.m. to 6:00 a.m.) CROWNE HILL PARK 33203 Old Kent Road $190.69 $2,288.28 HARVESTON LAKE PARK— 40233 Village Road $190.69 $2,288.28 BOAT HOUSE HARVESTON LAKE PARK— 40233 Village Road $191.93 $2,303.16 PLAYGROUND KENT HINTERGARDT MEMORIAL PARK 31465 Via Cordoba $188.61 $2,263.32 MEADOWS PARK 43110 Meadows Parkway $191.52 $2,298.24 PAUBA RIDGE PARK 33405 Pauba Road $191.52 $2,298.24 REDHAWK COMMUNITY PARK 44747 Redhawk Parkway $188.61 $2,263.32 SAM HICKS MONUMENT PARK 41970 Moreno Road $190.69 $2,288.28 SKY VIEW PARK 31991 Roripaugh Valley (Supplemental Service) Road $188.61 $2,263.32 WINCHESTER CREEK PARK 39950 Margarita Road $191.52 $2,298.24 WOLF CREEK PARK 45898 Wolf Creek Drive $190.69 $2,288.28 North SUBTOTAL: $2,095.08 $25,140.96 RESTROOMS AT OTHER FACILITIES (8:30 p.m. to 6:00 a.m.) 6th STREET PARKING LOT RESTROOM 41952 Sixth Street $188.69 $2,263.32 TEMECULA DUCK POND 28250 Ynez Road $190.69 $2,288.28 TEMECULA ELEMENTARY SCHOOL 41951 Moraga Road $188.61 $2,263.32 POOL SUBTOTAL: $567.91 $6,814.92 13 PAYMENT RATES AND SCHEDULE (continued) LOCATION ADDRESS PRICE PER PRICE PER MONTH YEAR GAZEBO/PICNIC SHELTERS (8:30 p.m. to 6:00 a.m.) CROWNE HILL PARK (1 shelter) 33203 Old Kent Road $72.01 $864.12 HARVESTON COMMUNITY PARK 28582 Harveston Drive $172.82 $2,073.84 (1 large shelter) HARVESTON LAKE PARK PLAYGROUND 40233 Village Road $115.21 $1,382.52 (2.5 shelters) HARVESTON LAKE PARK WEDDING 40233 Village Road $72.01 $864.12 GAZEBO (1 shelter) MARGARITA COMMUNITY PARK (2 29119 Margarita Road $100.81 $1,209.72 shelters) MEADOWS PARK (2 shelters) 43110 Meadows Parkway $100.81 $1,209.72 PALA COMMUNITY PARK (3 shelters) 44900 Temecula Lane $115.21 $1,382.52 PATRICIA H. BIRDSALL SPORTS PARK 31621 Deer Hollow Way $72.01 $864.12 (1 shelter at snack bar) PAUBA RIDGE PARK (2 shelters) 33405 Pauba Road $100.81 $1,209.72 RONALD REAGAN SPORTS PARK 41569 Margarita Road $72.01 $864.12 (1 shelter) SAM HICKS MONUMENT PARK 41970 Moreno Road $72.01 $864.12 (1 shelter) TEMECULA DUCK POND (1 shelter) 28250 Rancho California $72.01 $864.12 Road TEMEKU HILLS PAK (1 shelter) 31367 La Serena Way $72.01 $864.12 WINCHESTER CREEK PARK 39950 Margarita Road $100.81 $1,209.72 (2 shelters) WOLF CREEK (1 shelter) 45898 Wolf Creek Drive $72.01 $864.12 North SUBTOTAL: $1,382.56 $16,590.72 GRAND TOTAL: $6,137.71 $73,652.52 14 PAYMENT RATES AND SCHEDULE (continued) DESCRIPTION SCOPE OF WORK PRICE ADDITIONAL SERVICE ITEMS Maintain an additional park restroom, May be added to agreement as new facilities are constructed. More than one restroom $200.00 which will include men and women areas, building may be added during agreement item. totaling approximately 500 square feet to Maintain pursuant to Scope of Work and per month 900 square feet Specifications contained in this RFP Provide staff to clean and stock park restroom Provide supplemental restroom facilities (both men and women) at an hourly $35.00 maintenance services for special events rate and pursuant to Scope of Work and per hour Specifications contained in this RFP Provide specified general janitorial Provide general janitorial maintenance maintenance services, such as cleaning office 35.00 services area, kitchens, offices, or recreation building per hour restrooms, hallways, multipurpose room, etc. 15 Item No . 20 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Thomas W. Garcia, Director of Public Works/City Engineer DATE: June 14, 2016 SUBJECT: Approve a Three-Year Agreement with Excel Landscape, Inc. for Landscape Maintenance Services PREPARED BY: Jerzy Kanigowski, Facility Services Manager RECOMMENDATION: That the City Council: 1. Approve a Three-Year Agreement with Excel Landscape, Inc., in the amount of $2,358,869 annually, for a total three-year Agreement amount of $7,076,607, for Landscape Maintenance Services; 2. Authorize the City Manager to approve additional work not to exceed the annual contingency amount of $353,830.35, for a total three-year contingency amount of $1,061,491.05, which is approximately 15% of the Agreement amount. BACKGROUND: The City enters into landscape maintenance agreements to maintain the green belt areas, sports turf, shrubbery, and irrigation at neighborhood parks, medians, and slopes citywide. On January 25, 2016, the Public Works Department Maintenance Division posted a Request for Proposal (RFP) to provide landscape maintenance services via the City's online vendor and bid management system PlanetBids. A review panel was formed to review the three Proposals submitted. Based on a thorough evaluation process, Excel Landscape was determined to be the most qualified and cost effective proposal. Excel Landscape, Inc. is highly familiar with and recognized in the community, offers a wide range of optional specialized services, reliable staffing, and has provided excellent landscape maintenance services to the City of Temecula for several years at competitive pricing. As a result, staff recommends awarding a three-year Landscape Maintenance Services Agreement to Excel Landscape, Inc. for Neighborhood Parks, Median Islands, Sports Parks/School Sites, Community Facilities, Slope Areas (North and South). FISCAL IMPACT: Adequate funds will be included within the Fiscal Year 2016-17 Annual Operating Budget. For the remaining two fiscal years, funds will be adequately appropriated within the budget for landscape maintenance services. ATTACHMENT: Agreement AGREEMENT FOR MINOR MAINTENANCE SERVICES BETWEEN CITY OF TEMECULA AND EXCEL LANDSCAPE, INC. LANDSCAPE MAINTENANCE SERVICES THIS AGREEMENT is made and effective as of June 14, 2016, between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Excel Landscape, Inc., a Corporation (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on July 1, 2016, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2019 unless sooner terminated pursuant to the provisions of this Agreement. The City may, upon mutual agreement, extend the contract for three (3) additional one (1) year term(s). In no event shall the contract be extended beyond 2022. 2. SCOPE OF WORK Contractor shall perform all of the work described in the Scope of Work, attached hereto and incorporated herein as Exhibit A. ("Work"), and shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the Work. All of said Work to be performed and materials to be furnished for the Work shall be in strict accordance with the specifications set forth in the Scope of Work, Exhibit A. 3. PAYMENT a. The City agrees to pay Contractor monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed Two Million Three Hundred Fifty Eight Thousand Eight Hundred Sixty Nine Dollars ($2,358,869) annually, unless additional payment is approved as provided in this Agreement. b. Contractor shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Contractor shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Contractor at the time City's written authorization is given to Contractor for the performance of said services. C. Contractor will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of Contractor's fees, 1 it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Contractor shall provide receipts on all reimbursable expenses in excess of fifty dollars ($50) in such form as approved by the Director of Finance. 4. PERFORMANCE Contractor shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Agreement. 5. CITY APPROVAL All labor, materials, tools, equipment, and services shall be furnished and work performed and completed subject to the approval of City or its authorized representatives. 6. WAIVER OF CLAIMS On or before making final request for payment under Paragraph 3 above, Contractor shall submit to City, in writing, all claims for compensation under or arising out of this Agreement. The acceptance by Contractor of the final payment shall constitute a waiver of all claims against City under or arising out of this Agreement, except those previously made in writing and request for payment. Contractor shall be required to execute an affidavit, release and indemnify Agreement with each claim for payment. 7. PREVAILING WAGES Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Agreement from the Director of the Department of Industrial Relations. Copies may be obtained from the California Department of Industrial Relations Internet website at http://www.dir.ca.gov. Contractor shall provide a copy of prevailing wage rates to any staff or subcontractor hired, and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with the provisions of Sections 1720, 1725.5, 1771.1(a), 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Contractor shall forfeit to the City, as a penalty, the sum of $200.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Agreement, by him or by any subcontractor under him, in violation of the provisions of the Agreement. This project, work, or service will be subject to compliance monitoring and enforcement by the Department of Industrial Relations (DI R) pursuant to Labor Code Section 1771.4. 8. REGISTRATION WITH THE DEPARTMENT OF INDUSTRIAL RELATIONS Registration with the Department of Industrial Relations (DIR) is mandatory as a condition for bidding, providing certain services, and working on a public works project as specified in Labor Code Section 1771.1(a). Contractor and any subcontractors must be registered with the Department of Industrial Relations to be qualified to bid, or provide a 2 proposal and/or time and material quote or be listed in a bid, proposal or quote, subject to the requirements of Public Contract Code Section 4104; or engage in the performance of any contract that is subject to Labor Code Section 1720 et seq., unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. Contractor and subcontractors will be required to provide proof of registration with the DIR. For more information regarding registration with the Department of Industrial Relations, refer to http://www.dir.ca.gov/Public-Works/PublicWorks.html 9. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Contractor at least ten (10) days prior written notice. Upon receipt of said notice, the Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Contractor the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Contractor will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 10. DEFAULT OF CONTRACTOR a. The Contractor's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Contractor. If such failure by the Contractor to make progress in the performance of work hereunder arises out of causes beyond the Contractor's control, and without fault or negligence of the Contractor, it shall not be considered a default. b. If the City Manager or his delegate determines that the Contractor is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Contractor with written notice of the default. The Contractor shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Contractor fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 11. INDEMNIFICATION The Contractor agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of 3 Contractor's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 12. INSURANCE REQUIREMENTS Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. C. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Contractor owns no automobiles, a non-owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Contractor has no employees while performing under this Agreement, worker's compensation insurance is not required, but Contractor shall execute a declaration that it has no employees. d. Minimum Limits of Insurance. Contractor shall maintain limits no less than: 1) General Liability: Two million ($2,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. e. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars ($25,000). f. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, occupied or used by the Contractor; or automobiles owned, leased, hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4 2) For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days' prior written notice to the City. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Contractor shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. g. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A-:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. h. Verification of Coverage. Contractor shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City 's forms, the Contractor's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. g. By executing this Agreement, Contractor hereby certifies: I am aware of the provision of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workman's Compensation or undertake self- insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract. 13. TIME OF THE ESSENCE Time is of the essence in this Agreement. 5 14. INDEPENDENT CONTRACTOR a. Contractor is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents except as set forth in this Agreement. Contractor shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder. 15. LEGAL RESPONSIBILITIES The Contractor shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. 16. CONTRACTOR'S INDEPENDENT INVESTIGATION No plea of ignorance of conditions that exist or that may hereafter exist or of conditions of difficulties that may be encountered in the execution of the work under this Agreement, as a result of failure to make the necessary independent examinations and investigations, and no plea of reliance on initial investigations or reports prepared by City for purposes of letting this Agreement out to proposal will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill in every detail all requirements of this Agreement. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time. 17. CONTRACTOR'S AFFIDAVIT After the completion of the Work contemplated by this Agreement, Contractor shall file an affidavit with the City Manager stating that all workmen and persons employed, all firms supplying materials, and all subcontractors on the Work have been paid in full, and that there are no claims outstanding against the project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 18. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor's sub-contractors for this 6 project, during his/her tenure or for one year thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non- contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Contractor or Contractor's sub-contractors on this project. Contractor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 19. BOOKS AND RECORDS Contractor's books, records, and plans or such part thereof as may be engaged in the performance of this Agreement, shall at all reasonable times be subject to inspection and audit by any authorized representative of the City. 20. UTILITY LOCATION City acknowledges its responsibilities with respect to locating utility facilities pursuant to California Government Code Section 4215. 21. REGIONAL NOTIFICATION CENTERS Contractor agrees to contact the appropriate regional notification center in accordance with Government Code Section 4215. 22. DISCRIMINATION Contractor represents that it has not, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. 23. WRITTEN NOTICE Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager 41000 Main Street Temecula, CA 92590 To Contractor: Excel Landscape, Inc. Contact Person: Jose Alfaro P.O. Box 77995 Corona, CA 92877 7 24. ASSIGNMENT The Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Contractor's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Contractor. 25. LICENSES At all times during the term of this Agreement, Contractor shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 26. GOVERNING LAW The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 27. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 28. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non-substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non-monetary changes in scope of work; (d) agreement termination. 8 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA EXCEL LANDSCAPE, INC. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Michael S. Naggar, Mayor Jose Alfaro, President ATTEST: By: By: Randi Johl, City Clerk Josie C. Alfaro, Secretary/Treasurer APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR Excel Landscape, Inc. Contact Person: Jose Alfaro P.O. Box 77995 Corona, CA 92877 Phone Number: (951) 735-9650 Fax Number: (951) 735-0469 PM Initials: Date: C 9 EXHIBIT "A" SCOPE OF WORK Contractor recognizes and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City of Temecula and the Contractor, for the future repairs, and maintenance of landscape areas at the various locations upon real and personal property of the City. Work will include maintenance services, and emergency call-out. The procedure for assigning work is set forth as follows: 1. The City Manager or his designee shall submit to Contractor a written "Request for Work". The Request for Work shall include a description of the work to be completed, the time for completion of the work, and the plans and specifications, if any, work. 2. Within five (5) business days of the date of the Request for Work, Contractor shall respond in writing to the Request for Work and advise the City Manager whether it can perform the work and specify the cost of material which will be required and the estimated cost of labor and equipment necessary to complete the work in accordance with the labor and equipment rates set forth in Exhibit "B" to this Agreement. 3. In the event emergency work is required, the City Manager may transmit the Request for Work orally to the Contractor. As soon as practical following the emergency, the Contractor and Director shall in good faith confirm in writing the scope of the emergency work undertaken. 4. Upon acceptance of the Contractor's response by the City Manager, the Contractor shall proceed with the work. The performance of the work shall be pursuant to the terms of this Agreement. I. SCOPE OF SERVICES The work to be done consists of furnishing all materials, equipment, tools, labor and incidentals as required by the Agreement Documents for the above-stated services. The general items to include: General Landscape Maintenance Services, including labor, material, supplies and equipment as needed for maintenance of landscape area, plant material and irrigation equipment. Services to be performed in accordance with the City of Temecula General Landscape Maintenance Specifications (Specifications), which establish the scope, service level and frequency under which the Contractor will provide Landscape Maintenance Service (Service) at the designated facilities. Any extra work determined to be required under the scope of services of the agreement shall be awarded at the agreement price. 10 CITY OF TEMECULA Landscape Maintenance Services EXHIBIT "B" PAYMENT RATES AND SCHEDULE 11 CITY OF TEMECULA Landscape Maintenance Services SERVICE AREA PRICE SHEETS NEIGHBORHOOD PARKS SERVICE AREA Site No. Site Name Monthly Price Annual Price P-01 Veterans Park $1,794.23 $21,530.76 P-02 Sam Hicks Monument Park $1,545.47 18,545.64 P-03 Calle Aragon Park $296.39 $3,556.68 P-04 Bahia Vista Park $296.39 $3,556.68 P-05 Loma Linda Park $1,153.81 $13,845.72 P-06 Riverton Park $1,931.84 $23,182.08 P-07 John Magee Park $502.81 $6,033.72 P-09 Voorburg Park $396.96 $4,763.52 P-10 Nicolas Road Park $1,153.81 $13,845.72 P-11 Butterfield Stage Park $1,153.81 $13,845.72 P-12 Temecula Duck Pond $2,699.28 $32,391.36 P-13 Rotary Park $338.73 $4,064.76 P-14 Nakayama Park $349.32 $4,191.84 P-15 Winchester Creek Park $1,545.47 $18,545.64 P-16 Long Canyon Creek Park $1,492.54 $17,910.48 P-17 Vail Ranch Park $6,171.30 $74,055.60 P-18 Stephen Michael Linen Jr. Memorial $772.74 $9,272.88 Park P-19 Pablo Apis Park $772.74 $9,272.88 P-20 Crowne Hill Park $1,386.69 $16,640.28 P-21 Meadows Park $1,931.84 $23,182.08 P-22 Pauba Ridge Park $1,931.84 $23,182.08 P-23 Serena Hills Park $1,254.38 $15,052.28 P-24 Harveston Lake Park $3,493.19 $41.918.28 P-25 Sunset Park $635.13 $7,621.56 CITY OF TEMECULA Landscape Maintenance Services NEIGHBORHOOD PARKS SERVICE AREA (continued) Site No. Site Name Monthly Price Annual Price P-26 Paseo Gallante Park $698.64 $8,383.68 P-27 Temecula Creek Trail Park $1,778.35 $21,340.20 P-28 Redhawk Community Park $5,673.79 $68,085.48 P-29 Wolf Creek Trail Park $2,752.21 $33,026.52 P-30 Wolf Creek Park $2,328.79 $27,945.48 P-31 Skyview Park(Supplemental Service) $211.71 $2,540.52 SS-01 Via Eduardo Streetscape $238.18 $2,858.16 SS-02 La Serena Way Streetscape $222.29 $2,667.48 SS-03 Margarita ROW $740.98 $8,891.76 FC-01 Nada Lane $190.54 $2,286.48 T-01 Santa Gertrudis Trail $402.25 $4,827.00 T-02 Temecula Creek Village Trail $195.83 $2,349.96 T-03 Murrieta Creek Trail $1,079.71 $12,956.52 TOTAL $51,513.98 $618,167.76 Authorized Signature CITY OF TEMECULA Landscape Maintenance Services SERVICE AREA PRICE SHEETS (continued) MEDIANS SERVICE AREA Site No. Site Name Monthly Price Annual Price M-01 Rancho California Road Medians $995.03 $11,940.36 M-02 Ynez Road Medians $995.03 $11,940.36 M-03 Butterfield Stage Road Medians $1,249.08 $14,988.96 M-03 Butterfield Stage Road Median (North) $105.85 $1,270.20 (Supplemental Service M-04 Margarita Road Medians (North) $698.64 $8,383.68 M-05 Margarita Road Medians (South) $148.20 $1,778.40 M-06 Winchester Road at Jefferson Median $2,476.99 $29,723.88 M-07 Pechanga Parkway Medians $1,481.96 $17,783.52 M-08 Meadows Parkway Medians (North) $698.64 $8,383.68 M-09 Paseo Del Sol Medians $698.64 $8,383.68 M-10 Harveston Medians $2,388.07 $28,656.84 (Date Street/ Margarita Road) M-11 Jefferson Avenue Medians $148.20 $1,778.40 M-13 Redhawk Medians $984.44 $11,813.28 M-14 Temecula Parkway Medians $1,903.26 $22,839.12 M-15 Wolf Valley Road Median $74.10 $889.20 M-16 Diaz Road Median / Parkway $545.15 $6,541.80 M-17 Meadows Parkway Medians (South) $666.88 $8,002.56 M-18 Murrieta Hot Springs Road $476.34 $5,716.08 M-19 De Portola at Temecula Valley High $105.85 $1,270.20 School Interstate 15 On/Off Ramps FW-01 (Winchester Road, Rancho California $2,418.77 $29,025.24 Road, Temecula Parkway) TOTAL $19,259.12 $239,109.44 Authorized Signature CITY OF TEMECULA Landscape Maintenance Services SERVICE AREA PRICE SHEETS (continued) SPORTS PARKS/SCHOOL SITES SERVICE AREA Site No. Site Name Monthly Price Annual Price SP-01 Ronald Reagan Sports Park $10,748.44 $128,981.28 SP-02 Paloma Del Sol Park $4,392.95 $52,715.40 SP-03 Pala Community Park $2,736.33 $32,835.96 SP-04 Kent Hintergardt Park $4,160.07 $49,920.84 SP-05 Margarita Community Park $3,948.36 $47,380.32 SP-06 Temeku Hills Park $4,403.53 $52,842.36 SP-07 Harveston Community Park $7,714.65 $92,575.80 SP-08 Patricia H. Birdsall Sports Park $12,279.09 $147,349.08 SC-01 Temecula Middle School $423.42 $5,081.04 SC-02 Temecula Elementary School $423.42 $5,081.04 SC-03 James L. Day Middle School $423.42 $5,081.04 SC-04 Temecula Valley High School Tennis $561.03 $46,732.36 Courts SC-06 Vail Ranch Middle School $635.13 $7,621.56 SC-07 Paloma Elementary School $635.13 $7,621.56 SC-08 Pauba Valley Elementary School $423.42 $5,081.04 SC-09 Great Oak High School Tennis Courts $423.42 $5,081.04 SC-10 Earl Stanley Gardner Middle School $423.42 $5,081.04 TOTAL $54,755.23 $657,062.76 Authorized Signature CITY OF TEMECULA Landscape Maintenance Services SERVICE AREA PRICE SHEETS (continued) COMMUNITY FACILITIES SERVICE AREA Site No. Site Name Monthly Price Annual Price F-01 Community Recreation Center $1,905.38 $22,864.56 F-02 Mary Phillips Senior Center $635.13 $7,621.56 F-03 Facility Operation Center/TV2e $1,058.42 $12,702.48 F-04 Temecula Community Center $423.42 $5,081.04 F-05 Fire Station #84 $635.13 $7,621.56 F-06 Old Town Temecula $2,646.36 $31,756.32 F-10 Temecula Children's Museum $264.36 $3,175.68 F-12 Temecula Community Theater $105.85 $1,270.20 F-13 Temecula Public Library $1,058.54 $12,702.48 F-15 Wolf Creek Fire Station #92 $423.42 $5,081.04 F-17 Civic Center/Town Square $952.69 $11,432.28 F-18 Harveston Center $105.85 $1,270.20 F-19 Roripaugh Fire Station #95 $476.34 $5,716.08 F-20 Overland Administration Training $158.78 $1,905.36 Center F-22 Fire Station #73 $211.71 $2,540.52 F-31* Temecula Park and Ride $52.93 $635.13 (Supplemental Services TOTAL $11,114.71 $133,376.52 Authorized Signature CITY OF TEMECULA Landscape Maintenance Services SERVICE AREA PRICE SHEETS (continued) SLOPE SERVICE AREA (NORTH) Site No. Site Name Monthly Price Annual Price S-01 Saddlewood/Pavillion Point $2,191.18 $26,294.16 S-02 Winchester Creek I and 11 $1,481.96 $17,783.52 S-04 The Vineyards $423.42 $5,081.04 S-05 Signet Series $1,302.01 $15,624.12 S-06 Woodcrest Country $899.76 $10,797.12 S-07 Ridgeview $899.76 $10,797.12 S-09 Rancho Solana $79.39 $952.68 S-10 Martinique $264.64 $3,175.68 S-11 Meadowview Estates $79.39 $952.68 S-14 Mirada $497.51 $5,970.12 S-15 Barclay Estates $518.69 $6,224.28 S-17 Monte Vista $79.39 $952.68 S-18 Temeku Hills $4,445.88 $53,350.56 S-19 Campos Verde $2,222.94 $26,675.28 S-22 Sutton Place $169.37 $2,032.44 S-24 Harveston $5,821.98 $69,863.76 S-25 Serena Hills $1,799.52 $21,594.24 S-27 Avondale $317.56 $3,810.72 TOTAL $23,494.35 $281,932.20 Authorized Signature CITY OF TEMECULA Landscape Maintenance Services SERVICE AREA PRICE SHEETS (continued) SLOPE SERVICE AREA (SOUTH) Site No. Site Name Monthly Price Annual Price S-03 Rancho Highlands $1,587.81 $19,053.72 S-08 Village Grove $5,398.56 $64,782.72 S-12 Vintage Hills $3,175.63 $38,107.56 S-13 Presley (Veranda, Country Glen, $1,132.64 $13,591.68 Bridlevale) S-16 Tradewinds $952.69 $11,432.28 S-20 Crowne Hill $5,927.84 $71,134.08 S-21 Vail Ranch $9,738.59 $116,863.08 S-23 Pheasant Run $264.64 $3,175.68 S-26 Gallery Homes Tradition $158.78 $1,905.36 S-28 Wolf Creek $7,939.07 $95,268.84 S-29 Gallery Homes Portraits $158.78 $1,905.36 TOTAL $36,435.03 $437,220.36 Authorized Signature CITY OF TEMECULA Landscape Maintenance Services SERVICE AREA PRICE SHEETS (continued) NEW LANDSCAPE MAINTENANCE SERVICE AREA Site No. Site Name Monthly Price Annual Price per Square Foot per Square Foot 1 Sports Park Service Area (includes $.0125 $.15 ball field prep.) 2 Neighborhood Park Service Area $.0100 $.12 3 Slope Service Area $.0200 $.24 4 Median Service Area $.0200 $.24 5 Community Facility Service Area $.0200 $.24 6 Trail Service Area $.0080 $.096 Site No. Site Name Monthly Price Annual Price per Field per Field 1 Ball Field Preparation (single field i $975.00 $11,700.00 Monday-Friday includes trash removal 2 Ball field Preparation (single field/ $930.00 $11,160.00 Saturday and Sunday includes trash removal Authorized Signature CITY OF TEMECULA Landscape Maintenance Services LANDSCAPE MAINTENANCE EXTRA WORK PRICE SHEET TURF MAINTENANCE (All Turf Areas) Description Unit Cost Mowing (including bagging of clippings) $.004 sq. ft. Edging $.10 linear ft. String Trimming $.10 linear ft. Aerification (core 3") $.004 sq. ft. Aerification (deep tine 6") N/A sq. ft. Weed Removal (manual) $40.00 per man hr. Pest Control (manual) $40.00 per man hr. Fertilization (placement only) $.002 sq. ft. Materials (fertilizer, soil amends) 20% % mark-up GENERAL LANDSCAPE MAINTENANCE (Planters and Slope Areas) Description Unit Cost Edging (ground cover) $.30 linear ft. Trimming (shrubs, ground cover) $.04 sq. ft. Pruning Shrubs, Vines, Roses $.08 sq. ft. Pruning Trees (to 18') $60.00 each Weed Removal (manual) $40.00 per man hr. Pest Control (manual) $65.00 per man hr. Fertilization (placement only) $.003 sq. ft. Vegetation Removal $.040 sq. ft. Materials (fertilizer, soil amends) 20% % mark-up CITY OF TEMECULA Landscape Maintenance Services LANDSCAPE MAINTENANCE EXTRA WORK PRICE SHEET (continued) Plant Material (Installed All Areas) Description Unit Cost Annual Color (4" container) $2.00 each Ground Cover $22.00 flat One (1) Gallon $8.00 each Five (5) Gallon $22.00 each Fifteen (15) Gallon $90.00 each 24" Box Tree $245.00 each Seeded Turf $.15 sq. ft. Sodded Turf $1.25 sq. ft. Hydroseed $.12 sq. ft. Soil Preparation (existing area) $.20 sq. ft. Soil Preparation (new area) $.15 sq. ft. Wood Mulch $45.00 cu. yd. IRRIGATION SYSTEM MAINTENANCE Description Unit Cost Inspection $55.00 per hr. Repair (Main Line, Lateral Line, Sprinklers) $55.00 per hr. Parts 20% % mark-up GENERAL PEST CONTROL Description Unit Cost Written Recommendation by PCA $200.00 each Qualified Applicator (QAC) $75.00 per hr. Trained Applicator $45.00 per hr. Material 20% % mark-up Item No . 21 Approvals City Attorney /'�� Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Thomas W. Garcia, Director of Public Works/City Engineer DATE: June 14, 2016 SUBJECT: Approve an Agreement with West Coast Arborists, Inc., for Citywide Tree Trimming Maintenance Services for Fiscal Year 2016-17 PREPARED BY: Jerzy Kanigowski, Facility Services Manager RECOMMENDATION: That the City Council approve an Agreement with West Coast Arborists, Inc., in the amount of $500,000, to provide Citywide Tree Trimming Maintenance Services for Fiscal Year 2016-17. BACKGROUND: On March 29, 2016, the Public Works Department Maintenance Division posted on the City of Temecula website a Request for Proposal (RFP)for tree trimming maintenance services. A review panel was formed to provide a fair and thorough evaluation of the three proposals that were submitted. After a thorough evaluation and rating process, it was determined that the West Coast Arborists, Inc. was the highest ranking firm to provide City wide tree trimming maintenance services. As a result, staff is recommending the approval of an agreement with West Coast Arborists, Inc. for tree trimming maintenance services. FISCAL IMPACT: Adequate funds will be requested in the Department of Public Works, Maintenance Division Fiscal Year 2016-17 Operating Budget. ATTACHMENT: Agreement AGREEMENT FOR MINOR MAINTENANCE SERVICES BETWEEN CITY OF TEMECULA AND WEST COAST ARBORISTS, INC. CITYWIDE TREE TRIMMING MAINTENANCE SERVICES THIS AGREEMENT is made and effective as of June 14, 2016, between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and West Coast Arborists, Inc., a Corporation (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on July 1, 2016, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2017, unless sooner terminated pursuant to the provisions of this Agreement. The City may, upon mutual agreement, extend the contract for four (4) additional one (1) year term(s). In no event shall the contract be extended beyond June 30, 2021. 2. SCOPE OF WORK Contractor shall perform all of the work described in the Scope of Work, attached hereto and incorporated herein as Exhibit A. ("Work"), and shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the Work. All of said Work to be performed and materials to be furnished for the Work shall be in strict accordance with the specifications set forth in the Scope of Work, Exhibit A. 3. PAYMENT a. The City agrees to pay Contractor monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed Five Hundred Thousand Dollars ($500,000) for the total term of this agreement unless additional payment is approved as provided in this Agreement. b. Contractor shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Contractor shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Contractor at the time City's written authorization is given to Contractor for the performance of said services. C. Contractor will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of Contractor's fees, 1 it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Contractor shall provide receipts on all reimbursable expenses in excess of fifty dollars ($50) in such form as approved by the Director of Finance. 4. PERFORMANCE Contractor shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Agreement. 5. CITY APPROVAL All labor, materials, tools, equipment, and services shall be furnished and work performed and completed subject to the approval of City or its authorized representatives. 6. WAIVER OF CLAIMS On or before making final request for payment under Paragraph 3 above, Contractor shall submit to City, in writing, all claims for compensation under or arising out of this Agreement. The acceptance by Contractor of the final payment shall constitute a waiver of all claims against City under or arising out of this Agreement, except those previously made in writing and request for payment. Contractor shall be required to execute an affidavit, release and indemnify Agreement with each claim for payment. 7. PREVAILING WAGES Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Agreement from the Director of the Department of Industrial Relations. Copies may be obtained from the California Department of Industrial Relations Internet website at http://www.dir.ca.gov. Contractor shall provide a copy of prevailing wage rates to any staff or sub-contractor hired, and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with the provisions of Sections 1720, 1725.5, 1771.1(a), 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Contractor shall forfeit to the City, as a penalty, the sum of $200.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Agreement, by him or by any subcontractor under him, in violation of the provisions of the Agreement. This project, work, or service will be subject to compliance monitoring and enforcement by the Department of Industrial Relations (DI R) pursuant to Labor Code Section 1771.4. 8. REGISTRATION WITH THE DEPARTMENT OF INDUSTRIAL RELATIONS Registration with the Department of Industrial Relations (DIR) is mandatory as a condition for bidding, providing certain services, and working on a public works project as specified in Labor Code Section 1771.1(a). Contractor and any subcontractors must be registered with the Department of Industrial Relations to be qualified to bid, or provide a 2 proposal and/or time and material quote or be listed in a bid, proposal or quote, subject to the requirements of Public Contract Code Section 4104; or engage in the performance of any contract that is subject to Labor Code Section 1720 et seq., unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. Contractor and subcontractors will be required to provide proof of registration with the DIR. For more information regarding registration with the Department of Industrial Relations, refer to http://www.dir.ca.gov/Public-Works/PublicWorks.html 9. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Contractor at least ten (10) days prior written notice. Upon receipt of said notice, the Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Contractor the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Contractor will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 10. DEFAULT OF CONTRACTOR a. The Contractor's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Contractor. If such failure by the Contractor to make progress in the performance of work hereunder arises out of causes beyond the Contractor's control, and without fault or negligence of the Contractor, it shall not be considered a default. b. If the City Manager or his delegate determines that the Contractor is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Contractor with written notice of the default. The Contractor shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Contractor fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 11. INDEMNIFICATION The Contractor agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of 3 Contractor's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 12. INSURANCE REQUIREMENTS Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Contractor owns no automobiles, a non-owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Contractor has no employees while performing under this Agreement, worker's compensation insurance is not required, but Contractor shall execute a declaration that it has no employees. b. Minimum Limits of Insurance. Contractor shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, occupied or used by the Contractor; or automobiles owned, leased, hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4 2) For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days' prior written notice to the City. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Contractor shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A-:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Contractor shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City 's forms, the Contractor's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. g. By executing this Agreement, Contractor hereby certifies: I am aware of the provision of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workman's Compensation or undertake self- insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract. 13. TIME OF THE ESSENCE Time is of the essence in this Agreement. 5 14. INDEPENDENT CONTRACTOR a. Contractor is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents except as set forth in this Agreement. Contractor shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder. 15. LEGAL RESPONSIBILITIES The Contractor shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. 16. CONTRACTOR'S INDEPENDENT INVESTIGATION No plea of ignorance of conditions that exist or that may hereafter exist or of conditions of difficulties that may be encountered in the execution of the work under this Agreement, as a result of failure to make the necessary independent examinations and investigations, and no plea of reliance on initial investigations or reports prepared by City for purposes of letting this Agreement out to proposal will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill in every detail all requirements of this Agreement. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time. 17. CONTRACTOR'S AFFIDAVIT After the completion of the Work contemplated by this Agreement, Contractor shall file an affidavit with the City Manager stating that all workmen and persons employed, all firms supplying materials, and all subcontractors on the Work have been paid in full, and that there are no claims outstanding against the project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 18. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor's sub-contractors for this 6 project, during his/her tenure or for one year thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non- contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Contractor or Contractor's sub-contractors on this project. Contractor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 19. BOOKS AND RECORDS Contractor's books, records, and plans or such part thereof as may be engaged in the performance of this Agreement, shall at all reasonable times be subject to inspection and audit by any authorized representative of the City. 20. UTILITY LOCATION City acknowledges its responsibilities with respect to locating utility facilities pursuant to California Government Code Section 4215. 21. REGIONAL NOTIFICATION CENTERS Contractor agrees to contact the appropriate regional notification center in accordance with Government Code Section 4215. 22. DISCRIMINATION Contractor represents that it has not, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. 23. WRITTEN NOTICE Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager 41000 Main Street Temecula, CA 92590 To Contractor: West Coast Arborists, Inc. Contact Person: Patrick Mahoney 2200 E. Via Burton St. Anaheim, CA 92806 7 24. ASSIGNMENT The Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Contractor's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Contractor. 25. LICENSES At all times during the term of this Agreement, Contractor shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 26. GOVERNING LAW The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 27. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 28. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non-substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non-monetary changes in scope of work; (d) agreement termination. 8 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA WEST COAST ARBORISTS, INC. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Michael S. Naggar, Mayor Patrick Mahoney, President ATTEST: By: By: Randi Johl, City Clerk Richard Mahoney, Vice President APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR West Coast Arborists, Inc. Contact Person: Patrick Mahoney 2200 E. Via Burton Street Phone Number: (714) 991-1900 Fax Number: (714) 956-3745 PM Initials- Date: nitialsDate: 9 EXHIBIT "A" SCOPE OF WORK Contractor recognizes and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City of Temecula and the Contractor, for the future, tree trimming and maintenance services at the various locations upon real and personal property of the City. Work will include maintenance services, and emergency call-out. The procedure for assigning work is set forth as follows: 1. The City Manager or his designee shall submit to Contractor a written "Request for Work". The Request for Work shall include a description of the work to be completed, the time for completion of the work, and the plans and specifications, if any, work. 2. Within five (5) business days of the date of the Request for Work, Contractor shall respond in writing to the Request for Work and advise the City Manager whether it can perform the work and specify the cost of material which will be required and the estimated cost of labor and equipment necessary to complete the work in accordance with the labor and equipment rates set forth in Exhibit "B" to this Agreement. 3. In the event emergency work is required, the City Manager may transmit the Request for Work orally to the Contractor. As soon as practical following the emergency, the Contractor and Director shall in good faith confirm in writing the scope of the emergency work undertaken. 4. Upon acceptance of the Contractor's response by the City Manager, the Contractor shall proceed with the work. The performance of the work shall be pursuant to the terms of this Agreement. I. SCOPE OF SERVICES General Citywide tree trimming and maintenance services at the various locations upon real and personal property of the City. Services shall include tree trimming, tree and stump removals, root pruning, tree planting, and emergency call-out. These services are necessary to maintain approximately 45,000 trees within the City's boundaries. Required Qualifications • Contractor must hold a valid State of California Contractor's License Classification (C-61, C-49 and C-27). • Contractor must have full time, permanently employed staff trained and certified in the tree maintenance industry. • Contractor must submit to Director or designee a Quality Control upon recommendation for award of an agreement. The Quality Control Plan shall provide an effective and efficient means of identifying and correcting problems throughout 10 the entire scope of operations. This will include the staffing of an arborist, certified through the International Society of Arboriculture (ISA) for the entire length of the contract as Site Supervisor (current certification required). • Contractor must have satisfactorily completed at least five (5) separate and individual Southern California municipal tree trimming projects in the last five (5) years or provide evidence of comparable projects. Each project shall be of comparable size to the scope of this project. • Contractor must submit to the Director or designee a current OSHA certification of all aerial devices and the most recent California Highway Patrol Commercial Vehicle Inspection Report to be used during this project upon recommendation for award of an agreement. • Contractor must submit to the Director or designee for approval, a current Safety Manual meeting SB198 requirement for injury and illness prevention upon recommendation for award of an agreement. Pruning Standards and Specifications • All work shall conform to the American National Standards (ANSI) A300 Pruning Standards specifications. In all cases the City's authorized representative shall have complete and sole discretion in determining conformance and acceptability of trees trimmed by the contractor. Trimmed trees rejected by the City's Maintenance Superintendent shall be excluded from payment. • Tree Trimming will include structural pruning, crown raising, and crown cleaning. • Contractor shall comply with Standards of CAL OSHA and the American National Standard Institute (ANSI) Z133 Safety requirements. • Contractor shall provide and post "NO Parking" signs 72 hours in advance of the work and distribute written notices to affected residents of the pending work. Notices shall be printed on both sides, in English and Spanish. • Contractor shall endeavor to maintain good public relations at all times. The work shall be conducted in a manner, which will cause the least possible interference and annoyance to the public. Work shall be performed by competent, qualified and certified employees and supervised by an experienced supervisor in tree trimming operations. The contractor shall be responsible to see that private property and vehicles at work locations are not endangered or damaged during the course of work. • Contractor shall exercise precautions as necessary when working adjacent to aerial and subterranean utilities. In the event that aerial utility wires present a hazard to the contractor's personnel or others near the work site, work is to immediately cease and the appropriate utility company notified. Work shall then commence in accordance with instructions from the utility company. In the event that work causes excavation, the contractor is responsible for appropriate notification of Underground Service Alert (USA). • Trimming shall remove dead wood or weak, diseased, insect-infested, broken, low, or crossing limbs. Branches with an extremely narrow angle of attachments should normally be removed. The specific techniques employed shall be consistent with industry practice for the size and species of tree being trimmed. All dead, broken, 11 damaged, diseased or insect infested limbs shall be removed at the trunk or main branch. All cuts shall be made sufficiently close, %2 inch, to the parent stem so that healing can readily start under normal conditions. All limbs 2 inches or greater shall be undercut to prevent splitting. The remaining limbs and branches shall not be split or broken at the cut. All crossed, rubbing or problem limbs shall be removed unless removal will result in large gaps in the general outline of the tree. • No hooks, gaffs, spurs or climbers will be used by anyone employed for such trimming. Any vine plant growing on the trees shall be removed to ground level. • Final pruning cuts shall be made without leaving stubs. Cuts shall be made in a manner to promote fast callous growth. • Unless otherwise provided, trees are to be trimmed block by block, subject to the instructions of the Maintenance Superintendent or designee. • Contractor shall maintain at least one (1) bi-lingual English/Spanish speaking foreman, on-site at all times. • When trimming fungus, disease or fire blight infected limbs or fronds, all pruning tools shall be cleaned after each cut with alcohol or bleach. • Topping shall not be done without prior approval of the City. • The contractor shall be required to provide all traffic control required during any tree care operations. Should the work involve any high voltage lines the contractor shall be required to notify the responsible utility company. Street Tree Clearance Trimming • Trees shall be trimmed to provide a minimum clearance of fifteen (15) feet over the roadway and nine (9) feet over walkways. Trees shall also be trimmed to remove any obstruction around traffic control devices, traffic signs and streetlights. Clean up and removal of all trimmings shall be included at no additional charge. • The specific techniques employed shall be consistent with industry practice for the size and species of tree being trimmed. All dead, broken, damaged, diseased or insect infested limbs shall be removed at the trunk or main branch. All cuts shall be made sufficiently close, 1/2 inch, to the parent stem so that healing can readily start under normal conditions. All limbs 2 inches or greater shall be undercut to prevent splitting. The remaining limbs and branches shall not be split or broken at the cut. All crossed or rubbing limbs shall be removed unless removal will result in large gaps in the general outline of the tree. Street Tree Aesthetic Trimming • Street Tree Aesthetic trimming shall be performed on all trees located within the Public Right of Way. The Contractor will be given specific locations for aesthetic trimming by the Maintenance Superintendent or designee prior to any work being performed. Tree quantities for this type of trimming shall be determined and agreed upon prior to any work being performed. Clean up and removal of all trimmings shall be included at no additional charge. Trees designated for aesthetic trimming shall be trimmed, shaped and thinned. The trimming shall provide a symmetrical shape and aesthetically pleasing appearance typical of the species. In addition, trees shall be trimmed to provide a minimum 12 clearance of fifteen (15) feet over the roadway and nine (9) feet over walkways. Trees shall also be trimmed to remove any obstruction around traffic control devices, traffic signs and streetlights. Additional trimming shall be performed to mitigate any extreme effect of the clearance trimming and provide an acceptable aesthetic appearance. • The specific techniques employed shall be consistent with industry practice for the size and species of tree being trimmed. All dead, broken, damaged, diseased or insect infested limbs shall be removed at the trunk or main branch. All cuts shall be made sufficiently close 1/2 inch; to the parent stem so that healing can readily start under normal conditions. All limbs 2 inches or greater shall be undercut to prevent splitting. The remaining limbs and branches shall not be split or broken at the cut. All crossed or rubbing limbs shall be removed unless removal will result in large gaps in the general outline of the tree. All trees shall be thinned of smaller limbs to distribute the foliage evenly. Park/Slope Tree Aesthetic Trimming —Aerial Unit • Park/Slope Tree Aesthetic trimming will be performed on trees located out of the Public Right of Way that can be safely reached with an aerial unit. These trees are typically located within city parks, landscape maintenance districts (slope areas) and city facilities. The Contractor will be given specific locations for sites to be trimmed by the Maintenance Superintendent or designee prior to any work being performed. Tree quantities for this type of trimming shall be determined and agreed upon prior to any work being performed. Clean up and removal of all trimmings shall be included at no additional charge. • Trees designated for aesthetic trimming shall be trimmed, shaped and thinned. The trimming shall provide a symmetrical shape and aesthetically pleasing appearance typical of the species. In addition, trees shall be trimmed to provide a minimum clearance of fifteen (15) feet over the roadway and nine (9) feet over walkways (unless otherwise directed by the Public Works representative). Trees shall also be trimmed to remove any obstruction around traffic control devices, traffic signs and streetlights. Additional trimming shall be performed to mitigate any extreme effect of the clearance trimming and provide an acceptable aesthetic appearance. • The specific techniques employed shall be consistent with industry practice for the size and species of tree being trimmed. All dead, broken, damaged, diseased or insect infested limbs shall be removed at the trunk or main branch. All cuts shall be made sufficiently close 1/2 inch; to the parent stem so that healing can readily start under normal conditions. All limbs 2 inches or greater shall be undercut to prevent splitting. The remaining limbs and branches shall not be split or broken at the cut. All crossed or rubbing limbs shall be removed unless removal will result in large gaps in the general outline of the tree. All trees shall be thinned of smaller limbs to distribute the foliage evenly. Park/Slope Tree Aesthetic Trimming —Climber • Park/Slope Tree Aesthetic Trimming will be performed on trees located out of the Public Right of Way that cannot be safely reached with an aerial unit that must be climbed in order to complete the necessary trimming. These trees may be located within city parks, landscape maintenance districts (slope areas) and city facilities. These trees are typically located within the higher reaches of our landscape 13 maintenance districts (slope areas) as well as areas of city parks that do not allow large vehicle access. The Contractor will be given specific locations for sites to be trimmed by the Public Works Maintenance Superintendent or designee prior to any work being performed. Tree quantities for this type of trimming shall be determined and agreed upon prior to any work being performed. Clean up and removal of all trimmings shall be included at no additional charge. • Trees designated for aesthetic trimming shall be trimmed, shaped and thinned. The trimming shall provide a symmetrical shape and aesthetically pleasing appearance typical of the species. In addition, trees shall be trimmed to provide a minimum clearance of fifteen (15) feet over the roadway and nine (9) feet over walkways, unless otherwise directed by the Public Works representative. Trees shall also be trimmed to remove any obstruction around traffic control devices, traffic signs and streetlights. Additional trimming shall be performed to mitigate any extreme effect of the clearance trimming and provide an acceptable aesthetic appearance. • The specific techniques employed shall be consistent with industry practice for the size and species of tree being trimmed. All dead, broken, damaged, diseased or insect infested limbs shall be removed at the trunk or main branch. All cuts shall be made sufficiently close 1/2 inch; to the parent stem so that healing can readily start under normal conditions. All limbs 2 inches or greater shall be undercut to prevent splitting. The remaining limbs and branches shall not be split or broken at the cut. All crossed or rubbing limbs shall be removed unless removal will result in large gaps in the general outline of the tree. All trees shall be thinned of smaller limbs to distribute the foliage evenly. Palm Tree Trimming • Standard trim; remove all dead and live fronds to that the remaining healthy fronds are existing at an upward thirty (30) degree angle in relation to a horizontal plane at the head of the palm tree. All frond sheaths shall be removed along the entire length of the tree. Clean up and removal of all trimmings shall be included at no additional charge. Tree Removal • The trees to be removed will be marked in a manner determined by the Public Works Maintenance Superintendent or designee. Only those trees marked by the City shall be removed by the contractor. Clean up and removal of all trimmings shall be included at no additional charge. • Trees shall be felled in a manner consistent with industry practice with the primary emphasis on the safety of the public and the protection of adjacent property. • Stumps shall be ground to a minimum of twelve inches (12") below the level of the adjacent ground. Holes shall be filled with resulting mulch and raked level with the adjacent ground. All wood, debris and excess mulch shall be removed and the surrounding area shall be raked and/or swept clean. Note: if stump grinding does not follow within the same work day as removal, the tree trunk shall be left at five feet (5) above grade or a safety barricade shall be placed and maintained over the stump until the stump grinding in complete. • The contractor shall be responsible for contacting Underground Service Alert (USA) for the locating of underground utilities prior to stumping operations. 14 Root Pruning • Root pruning work will be specified on work orders to the contractor with specific street address and location, as well as, identifying root pruning along the sidewalk or curb or both. • Roots shall be pruned immediately adjacent to the edge of the sidewalk or curb or other improvement. Root pruning cuts shall be four inches (4") wide, eighteen inches (18") deep as measured from the top of sidewalk, curb or adjacent improvement and extended eight feet (8') in each direction from the centerline of the tree, ten feet (10') total length. Root barrier shall be Deep Root Panel Barrier or approved equal. • Root pruning equipment shall be specifically designed for this purpose with cutting teeth sharpened adequately to sever roots in a clean manner and equipped with padded tracks or rubber tires to prevent scraping or marking of sidewalks. • All cuts shall be backfilled immediately upon completion of root pruning and installation of root barrier if required at each location. Backfill material shall consist of dirt and/or mulch from root pruning and shall be free from rocks. All debris generated by these operations shall be immediately removed from the site and properly disposed of outside the right-of-way. Planting • Planting trees, including staking and installing ties, trunk guards, root barriers, to maximize tree health and survival. Provide trees and all materials and labor necessary for a complete and proper installation. New trees are to be installed in accordance with APWA Standard plans for Public Works construction details 520-2 and double staked per 518-2 double. Emergency/ "On Call" Work • Contractor shall be required to provide emergency/"on call" response to hanging limbs, wind damaged or downed trees. This may be at night or during storm or other bad weather conditions. The contractor will be given specific locations and the work to be done at each location via a telephone call from a City authorized representative. The contractor shall be required to start the work indicated within sixty (60) minutes of the initial telephone call and report back to the Public Works Department representative upon completion of the work specified. • The contractor is required to provide a 24-hour emergency phone number and/or pager number and names of a minimum of two (2) contact individuals within one week of award of an agreement. Should the phone number, pager number or contact person(s) change during the course of the agreement, it will be the responsibility of the contractor to notify the Public Works Department. In the event the contractor cannot be contacted or fails to respond, a penalty of $500.00 per incident may be deducted from future contractor payments. • The contractor shall be required to provide all traffic control required during any emergency operations. Should the work involve any high voltage lines the contractor shall be required to notify the responsible utility company. • Work performed under the emergency provision of this agreement shall be paid for on a time and materials basis. This shall include all labor, tools, equipment, disposal fees, and materials necessary for completing the emergency work. The contractor 15 shall supply a list of manpower and equipment rates to be charged, and a markup percentage for materials and other costs. This list is to be supplied upon recommendation of award of an agreement. Schedule of Work and Hours of Operation • Contractor will be required to commence work within ten (10) working days of award of an agreement. The contractor shall, prior to commencing work, submit and gain approval of a weekly work schedule indicating the order and location of work. • The general hours of operation shall be 9:00 a.m. to 3:00 p.m. on major streets and 7:30 a.m. to 4:00 p.m. on residential streets with respect to any chipping, cutting, or other operations generating harsh or unusual noise. The days of operation shall be Monday through Friday. No work shall be performed on Saturday or Sunday unless authorized by the City. • In addition, the contractor shall meet with the Public Works Department Maintenance Superintendent or his designee on a pre-scheduled monthly basis. Clean Up • Contractor shall clean all job sites when work is completed, including the raking of leaves, twigs, etc. from the lawns, and the sweeping of sidewalks and streets. • Each day's scheduled work shall be completed and cleaned up and under no circumstances shall any brush, leaves, debris or equipment be left on the street overnight. Contractor's equipment may be stored overnight, with advance approval, in the Public Works Maintenance yard; however, the Public Works Department will not be responsible for security of contractor's equipment. • Brush and debris shall be removed daily, sidewalks swept, lawns and medians raked, and gutters cleaned. • The Public Works Department Maintenance Superintendent, or authorized representative, shall be the sole judge as to the adequacy of the cleanup. Disposal of Materials or Debris • All tree branches, brush, tree trunks and other materials produced as a result of the contractors operations under this agreement become the property of the contractor and will be reduced, reused, recycled, and/or transformed. Any debris or materials requiring disposal shall not be deposited in a landfill. • Reducing will include, but is not limited to chipping, grinding, and/or shredding operations. Reusing will include, but is not limited to using chipped, ground, or shredded tree material as mulch. Recycling will include, but is not limited to chipped, ground, or shredded tree material used to produce compost. Transformation will include, but is not limited to, fire wood that is too large to be chipped, ground or shredded for use as mulch. Inspection • The Public Works Department Maintenance Superintendent, or an authorized representative, shall at all times, have access to the work and shall be furnished with every reasonable facility for ascertaining full knowledge respecting the progress, workmanship, and character of materials and equipment used and employed in the 16 work. The inspection of the work shall not relieve the contractor of any of his/her obligation to fulfill the agreement and/or complete the project described. Defective work shall be made good notwithstanding the fact that such defective work may have been previously overlooked by both Maintenance Superintendent's and/or the authorized Public Works Department representative and accepted for payment. Tree Trimming Program • Public notice of the tree trimming program will be supplied by the contractor with final approval by the Public Works Department Maintenance Superintendent. Tree Inventory Database • Contractor shall provide and maintain a computerized tree inventory system of all trees serviced for the City during the term of this agreement. The contractor shall provide the Public Works Department with a state of the art record keeping software system that allows the Public Works Department to monitor and maintain information regarding our urban forest maintenance program. The system shall provide detailed information which includes GPS location of trees, species, site information, work histories, service requests, and summary reports. The Public Works Department currently utilizes the Arbor Access tree inventory system. Special consideration will be given to contractors who utilize this system or can provide a compatible system. Pictures • Contractor is to supply, at no cost to the Public Works Department, pictures of "before" and "after" trimming that is suitable for reproduction when requested by the Public Works Department. Safety • Contractor shall conform to all Traffic Safety requirements and operating rules at all times while this agreement is in effect using Caltrans standards for safety and traffic control. • Contractor will be responsible for supplying and using all safety equipment necessary to close or delineate traffic lanes to through traffic. This is to include a high visibility solar Arrow Board with no exception. All traffic safety equipment must be approved for use, prior to utilization, by the City. • A traffic control plan will be submitted to the Public Works Department Maintenance Superintendent at least five (5) days prior to starting this agreement. • Illuminated arrow boards, sign standards, delineators and/or cones shall be used to identify work site for vehicular and pedestrian safety. Signs • Contractor shall equip each vehicle used in the City with signs that read, "Tree Maintenance Services Contractor for the City of Temecula." 17 EXHIBIT "B" PAYMENT RATES AND SCHEDULE CITY OF TEMECULA Request for Proposals(RFP)No.208 Citywide Tree Trimming and Maintenance Services FEE SCHEDULE ITEM NO. DESCRIPTION UOM FEE!PRICE 1. Street Tree Trimming(Clearance Trim) Each $29.00 2. Street Tree Aesthetic Trimming Each $59.00 3. Park/Slope Tree Aesthetic Trimming(Aerial Unit) Each $89,00 4. Park/Slope Tree Aesthetic Trimming(Climbing) Each $89.00 5. Palm Tree Trimming Each $45.00 6. Complete Tree and Stump Removal Diameter Inch $30.00 7. Complete Tree Removal Only Diameter Inch $25.00 8. Stump Removal Only Diameter Inch $10.00 9. Root Pruning with Root Barrier (10 feel length x Each $49.00 18 inches depth-deep root or equivalent) 10. Root Pruning without Root Barrier Each $49,00 Tree Planting: 11. 15 Gallon with Root Barrier Each $165.00 12. 15 Gallon without Root Barrier Each $155.00 13. 24 Inch Box with Root Barrier Each $320.00 14. 24 Inch Box without Root Barrier Each $295,00 15. Tree Watering Per Day $440.00 16. Crew Rental (3 men, aerial unit, dump truck and Per Hour $180.00 chipper) 17. Crew Rental (2 men, aerial unit, dump truck and Per Hour $120.00 chipper) 18. I Crew Rental(1 man) Per Hour $60.00 19. Emergency Work Call-Out (3 men, including all Per Hour necessary equipment, disposal fees, and zero $210.00 material mark-up Date:4/20/16 Signator of Aulho ized Officer Patr- k Maho e , President Print Name of Authorized Officer 42 18 EXHIBIT "B" (continued) PAYMENT RATES AND SCHEDULE CITY OF TEMECULA Request for Proposals(RFP)No.208 Citywide Tree Trimming and Maintenance Services ADDITIONAL PRICES DESCRIPTION UOM FEE/PRICE Arborist Services - Per Hour $120.00 Report Writing Specialty Equipment Per Hour $180.00 - Crane COOPERATIVE PURCHASING It is intended that any other public agency (e.g.,city, county district, public authority, public agency, municipality,and other political subdivision or public corporation)shall have the option to participate in any award made as a result of this solicitation at the same prices. The City shall incur no financial responsibility in connection with any purchase by another public agency.The public agency shall accept sole responsibility for placing orders and making payments to the vendor. 19 Item No . 22 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Thomas W. Garcia, Director of Public Works/City Engineer DATE: June 14, 2016 SUBJECT: Approve the First Amendment to the Agreement with McPeek's Dodge of Anaheim for the Purchase of Five Trucks for Fiscal Year 2015-16 PREPARED BY: Jerzy Kanigowski, Facility Services Manager RECOMMENDATION: That the City Council approve the First Amendment to the Agreement with McPeek's Dodge of Anaheim, in the amount of $8,372.40, which represents sales tax on the five new trucks for Fiscal Year 2015-16. BACKGROUND: At the May 10, 2016 City Council Meeting, the City Council approved the purchase of five new trucks from McPeek's Dodge of Anaheim, in the amount of $104,655. This bid amount was supposed to include all fees and taxes. On May 16, 2016 McPeek's Dodge's representive contacted the City reqarding their quote for the purchase of the five new trucks for Public Works. The representative informed the City that thier bid did not include sales tax in the amount of $8,372.40. Therefore, the total price, including taxes, for the five new trucks is actually $113,027.40. McPeek's Dodge of Anaheim is still the lowest bidder, including the sales tax of $8,372.24, and remains the lowest bidder even after applying the 5% local vendor preference. Therefore, staff is recommending approval of the First Amendment to the Agreement with McPeek's Dodge of Anaheim. FISCAL IMPACT: The purchase amount of the vehicles is included in the Vehicles and Equipment Replacement Fund, Account No. 310.1910 for Fiscal Year 2015-16. ATTACHMENT: First Amendment FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND MCPEEK'S DODGE OF ANAHEIM PURCHASE OF FIVE 2016 DODGE RAM 1500 5.71- HEMI V-8 TRUCKS THIS FIRST AMENDMENT is made and entered into as of June 14, 2016 by and between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and McPeek's Dodge of Anaheim (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On May 10, 2016, the City and Consultant entered into that certain Agreement entitled "Agreement for Purchase of Five 2016 Dodge Ram 1500 5.71- Hemi V-8 Trucks," in the amount of$104,655. b. The parties now desire to, increase the payment in the amount of $8,372.40, and to amend the Agreement as set forth in this Amendment. 2. Section 3 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: The City agrees to pay Consultant monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The First Amendment amount shall not exceed Eight Thousand Three Hundred Seventy Two Dollars and Forty Cents ($8,372.40) for sales tax for a total Agreement amount of One Hundred Thirteen Thousand Twenty Seven Dollars and Forty Cents ($113,027.40). 3. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA McPeek's Dodge of Anaheim (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Michael S. Naggar, Mayor Stewart Benjamin, General Manager ATTEST: By: By: Randi Johl, City Clerk Kevin Buzzard, Fleet Director APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT McPeek's Dodge of Anaheim Contact Person: Roger Boyle 1221 S Auto Center Drive Anaheim, CA 92806 Phone Number: (714) 254-2615 Fax Number: (714) 254-2614 rogerb@mcpeekdodge.com PM Initials: Date: L 2 Item No . 23 Approvals City Attorney Finance Director City Manager (Sr CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Thomas W. Garcia, Director of Public Works/City Engineer DATE: June 14, 2016 SUBJECT: Approve Amendments to Five Annual Agreements for Various On-Call Traffic Engineering-Related Services for Fiscal Year 2016-17 PREPARED BY: Jerry Gonzalez, Associate Engineer- Traffic RECOMMENDATION: That the City Council approve Amendments to Five Annual Agreements, in the amounts specified, for Various On-Call Traffic Engineering-Related Services for Fiscal Year 2016-17, as follows: Altec Industries, Inc. First Amendment $30,000 Counts Unlimited, Inc. First Amendment $30,000 Crosstown Electrical & Data, Inc. First Amendment $30,000 Pacific Striping, Inc. First Amendment $30,000 Willdan Engineering First Amendment $30,000 BACKGROUND: Annual Agreements were previously approved with the above listed firms to provide on-call services. The original agreements allow for term extension to provide continued services to the community for Fiscal Year 2016-17. During the fiscal year services are requested from each vendor as needed and purchase orders are processed accordingly for the corresponding operating budget accounts. FISCAL IMPACT: Adequate funds will be requested in the Department of Public Works, Traffic Division, Fiscal Year 2016-17 Operating Budget. ATTACHMENTS: 1. First Amendment with Altec Industries, Inc. 2. First Amendment with Counts Unlimited, Inc. 3. First Amendment with Crosstown Electrical & Data, Inc. 4. First Amendment with Pacific Striping, Inc. 5. First Amendment with Willdan Engineering FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND ALTEC INDUSTRIES, INC. VEHICLE REPAIR AND MAINTENANCE SERVICES THIS FIRST AMENDMENT is made and entered into as of June 14, 2016, by and between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and Altec Industries, Inc., a Corporation (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On July 1, 2015, the City and Contractor entered into that certain Agreement entitled "Agreement for Vehicle Repair and Maintenance Services," in the amount of $30,000. b. The parties now desire to extend the term of the agreement to June 30, 2017, increase the payment in the amount of$30,000, and to amend the Agreement as set forth in this Amendment. 2. Section 1 of the Agreement entitled "TERM" is hereby amended to read as follows: This Agreement shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2017, unless sooner terminated pursuant to the provisions of this Agreement. 3. Section 4 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The First Amendment amount shall not exceed Thirty Thousand Dollars ($30,000), for a total Agreement amount of Sixty Thousand Dollars ($60,000). 4. Exhibit "B" to the Agreement is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA ALTEC INDUSTRIES, INC. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Michael S. Naggar, Mayor Dave Masters, Vice President of Service Operations ATTEST: By: By: Randi Johl, City Clerk Rob Hunter, Senior Vice President Legal APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR Altec Industries, Inc. Attn: Katie Lyle 2106 South Riverside Road Saint Joseph, MO 64507 816-236-1285 816-596-3786 Cell e-mail: josh.hamilto@altec.com Initials: Date: L 2 ATTACHMENT A to First Amendment AWC. Service Group To: City of Temecula,ATTN:Jerry Gonzalez From: Josh Hamilton Date: 5/13/2016 Subject:AMENDMENT TO AGREEMENT FOR VEHICLE MAINTENANCE SERVICES Jerry, Below you will find our pricing proposal for the upcoming Amendment/Extension period of 7/1/16-- 6/30/17. If you have any questions please let me know. Thank you for the opportunity. Description of Service Hourly Rate • Scheduled Shop Service(Atec Pomona Service Center) $115.00 • Scheduled Mobile Service $130.00 • Emergency/After Hours Mobile Service $130.00 • Travel Charges(capped at 3 hours for Scheduled Service) $130.00 • EDF/Shop Supplies(per labor hour) $5.00 3 FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND COUNTS UNLIMITED, INC. CITYWIDE TRAFFIC COUNT DATA COLLECTION THIS FIRST AMENDMENT is made and entered into as of June 14, 2016, by and between City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Counts Unlimited, Inc., a Corporation (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On July 1, 2015, the City and Contractor entered into that certain Agreement entitled "Agreement for Contractor Services for Citywide Traffic Count Data Collection," in the amount of$30,000. b. The parties now desire to extend the term of the agreement to June 30, 2017, increase the payment in the amount of$30,000, and to amend the Agreement as set forth in this Amendment. 2. Section 1 of the Agreement entitled "TERM" is hereby amended to read as follows: This Agreement shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2017, unless sooner terminated pursuant to the provisions of this Agreement. 3. Section 4 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The First Amendment amount shall not exceed Thirty Thousand Dollars ($30,000), for a total Agreement amount of Sixty Thousand Dollars ($60,000). 4. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA COUNTS UNLIMITED, INC. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Michael S. Naggar, Mayor Barbara N. Sackett, Chief Executive Officer ATTEST: By: By: Randi Johl, City Clerk Stephen S. Sackett, Chief Financial Officer APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR Counts Unlimited, Inc. Barbara N. Sackett, Chief Executive Officer P.O. Box 1178 Corona, CA. 92878 951-268-6268 951-268-6267 Fax Number counts@countsunlimited.com Initials: Date: 2 FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND CROSSTOWN ELECTRICAL & DATA, INC. ON-CALL MAINTENANCE AND REPAIR OF CLOSED CIRCUIT TELEVISION CAMERAS AND COMMUNICATION EQUIPMENT THIS FIRST AMENDMENT is made and entered into as of June 14, 2016, by and between City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Crosstown Electrical & Data, Inc., a Corporation (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On July 1, 2015, the City and Contractor entered into that certain Agreement entitled "Agreement for Minor Maintenance Services for On-Call Maintenance and Repair of Closed Circuit Television Cameras and Communication Equipment," in the amount of $30,000. b. The parties now desire to extend the term of the agreement to June 30, 2017, increase the payment in the amount of$30,000, and to amend the Agreement as set forth in this Amendment. 2, Section 1 of the Agreement entitled "TERM" is hereby amended to read as follows: This Agreement shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2017, unless sooner terminated pursuant to the provisions of this Agreement. 3. Section 3 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The First Amendment amount shall not exceed Thirty Thousand Dollars ($30,000), for a total Agreement amount of Sixty Thousand Dollars ($60,000). 4. Exhibit "B" to the Agreement is hereby amended by adding thereto the items set forth on Attachment"A"to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA CROSSTOWN ELECTRICAL & DATA, INC. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Michael S. Naggar, Mayor David P. Heermance, Regional Director ATTEST: By: By: Rand! Johl, City Clerk Wendy M. Parker, Vice President APPROVED AS TO FORM: By: Peter M.Thorson, City Attorney CONTRACTOR Crosstown Electrical &Data, Inc. David P. Heermance 5463 Diaz Street Irwindale, CA. 91706 626-813-6693 626-813-6604 Fax Number dave@crosstowndata.com PM Initials:L Date: 2 ATTACHMENT A to First Amendment $a Electrical,_-"- 0aitn,Inc. June 1,2016 Quotation Number 16287 Mr. Jerry Gonzales City of Temecula Public Works Department 41000 Main Street City of Temecula,CA 92590 Dear Mr.Gonzales: Per your request,following is a proposal to provide on-call troubleshooting, repair, consultation,video switching and control, CCN Systems,and Communications Systems for the City of Temecula. Eight hours per day(07:00—3:30), Five Days per week(M-F)On-Call Service: Troubleshooting, repair,and splicing-$115.00 per man-hour,3 hour minimum, includes service truck,tools,safety gear, and test equipment Does not include fiber optic splicing, bucket truck or crane. Second technician on same service truck(when necessary)-$90.00 per man-hour Crosstown-owned 47' Bucket Truck-$25.00 per hour,3 hour minimum. Saturdays,Sundays,and Overtime(premium pay)not included. Paris, rental equipment—cost plus 15°x. Fiber Optic Splicing Technician with Splicing Van, OTDR, Fusion Splicer, and all related tools and equipment $140.00 per man-hour. We recommend establishing a not-to-exceed purchase order in the amount of$20,000 to cover this type of maintenance in the City of Temecula for approximately one year. This proposal is valid through December 31,2016. Please call me if you have any questions concerning this proposal. Sincerely, `avid" Yf."... David P. Heermance Regional Director Contractor's License Number 756309 DIR Registration No.1000000155 5463 Diaz Street,Irwindale,CA 91706 Phone:(626)813-6693 Fax(626)813-6604 3 FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND PACIFIC STRIPING, INC. ON-CALL STRIPING SERVICES FOR NEIGHBORHOOD TRAFFIC CALMING PROGRAM AND BICYCLE FACILITIES MASTER PLAN THIS FIRST AMENDMENT is made and entered into as of June 14, 2016, by and between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Pacific Striping, Inc., a Corporation (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On September 1, 2015, the City and Contractor entered into that certain Agreement entitled "Agreement for On-Call Striping Services for Neighborhood Traffic Calming Program and Bicycle Facilities Master Plan," in the amount of$30,000. b. The parties now desire to extend the term of the agreement to June 30, 2017, increase the payment in the amount of$30,000, and to amend the Agreement as set forth in this Amendment. 2. Section 1 of the Agreement entitled "TERM" is hereby amended to read as follows: This Agreement shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2017, unless sooner terminated pursuant to the provisions of this Agreement. 3. Section 6 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The First Amendment amount shall not exceed Thirty Thousand Dollars ($30,000), for a total Agreement amount of Sixty Thousand Dollars ($60,000). 4. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA PACIFIC STRIPING, INC. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Michael S. Naggar, Mayor Scott Fisher, President ATTEST: By: By: Randi Johl, City Clerk Greg Fisher, Secretary/Treasurer APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR Pacific Striping, Inc. Attn: Scott Fisher, President P.O. Box 1691 Whittier, CA. 90609 562-945-7805 pacstripe@gmail.com PM Initials: Date: 2 FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND WILLDAN ENGINEERING ON-CALL TRAFFIC ENGINEERING SERVICES THIS FIRST AMENDMENT is made and entered into as of June 14, 2016, by and between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Willdan Engineering, a Corporation (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On July 1, 2015, the City and Consultant entered into that certain Agreement entitled "Agreement for On-Call Traffic Engineering Services," in the amount of $30,000. b. The parties now desire to extend the term of the agreement to June 30, 2017, increase the payment in the amount of$30,000, and to amend the Agreement as set forth in this Amendment. 2. Section 1 of the Agreement entitled "TERM" is hereby amended to read as follows: "This Agreement shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2017, unless sooner terminated pursuant to the provisions of this Agreement. 3. Section 6 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: The City agrees to pay Consultant monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The First Amendment amount shall not exceed Thirty Thousand Dollars ($30,000), for a total Agreement amount of Sixty Thousand Dollars ($60,000). 4. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA WILLDAN ENGINEERING (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Michael S. Naggar, Mayor Lew Gluesing, Director of Engineering ATTEST: By: By: Randi Johl, City Clerk William C. Padgett, Senior Vice President APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT Willdan Engineering Lew Gluesing, Director of Engineering 13191 Crossroads Parkway N., Suite 405 Industry, CA 562-908-6200 562-695-2120 Fax Number Igluesing@willdan.com PM Initials Ce Date: 2 TEMECULA COMMUNITY SERVICES DISTRICT CONSENT Item No . 24 ACTION MINUTES May 24, 2016 City Council Chambers, 41000 Main Street, Temecula, California TEMECULA COMMUNITY SERVICES DISTRICT MEETING The Temecula Community Services District meeting convened at 7:37 PM CALL TO ORDER: President Jeff Comerchero ROLL CALL: DIRECTORS: Edwards (absent), McCracken, Naggar, Rahn, Comerchero (absent) CSD PUBLIC COMMENTS (None) CSD CONSENT CALENDAR 9 Approve the Action Minutes of May 10, 2016 —Approved Staff Recommendation (3-0, Director Comerchero and Director Edwards absent) Director Naggar made the motion; it was seconded by Director Rahn; and electronic vote reflected approval by Directors McCracken, Naggar and Rahn with Directors Comerchero and Edwards absent. RECOMMENDATION: 9.1 That the Board of Directors approve the action minutes of May 10, 2016. CSD BUSINESS 10 Receive and File Responsible Compassion Update (At the Request of the Human Services Adhoc Subcommittee of Mayor Naggar& Mayor Pro Tem Edwards) — Receive and file. RECOMMENDATION: 10.1 That the City Council receive and file this Responsible Compassion Update. CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTORS REPORTS CSD Action Minutes 052416 1 CSD ADJOURNMENT At 8:01 PM, the Community Services District meeting was formally adjourned to Tuesday, June 14, 2016, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. Jeff Comerchero, President ATTEST: Randi Johl, Secretary [SEAL] CSD Action Minutes 052416 2 Item No . 25 Approvals City Attorney Finance Director City Manager (S� TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Jennifer Hennessy, Finance Director DATE: June 14, 2016 SUBJECT: Approve Financial Statements for the 3rd Quarter Ended March 31, 2016 PREPARED BY: Pascale Brown, Accounting Manager RECOMMENDATION: That the Board of Directors receive and file the Financial Statements for the 3rd Quarter Ended March 31, 2016. BACKGROUND: The attached Financial Statements reflect the unaudited activity of the Temecula Community Services District for the 3rd Quarter Ended March 31, 2016. Please see the attached Financial Statements for an analytical review of financial activity. FISCAL IMPACT: None ATTACHMENTS: 1. Combining Balance Sheet as of March 31, 2016 2. Statement of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual for the 3rd Quarter Ended March 31, 2016. TEMECULA COMMUNITY SERVICES DISTRICT COMBINING BALANCE SHEET as of March 31, 2016 Parks& Service Service Level Service Level Recreation Level B C Slope D Refuse Street Lights Maintenance Recycling ASSETS: Cash and Investments $ 940,301 $ 80,712 $ 1,090,652 $ 521,005 Receivables 10,160 281 3,394 75,649 Due from Other Funds 52,059 - - - Deposit 4,994 - - - TOTAL ASSETS $ 1,007,514 $ 80,993 $ 1,094,046 $ 596,654 LIABILITIES AND FUND BALANCES: LIABILITIES: Other Current Liabilities $ 217,931 $ 45 $ 119,412 $ 538 TOTAL LIABILITIES 217,931 45 119,412 538 FUND BALANCES: Nonspendable: Deposits 4,994 - - - Restricted For: Community Services 401,404 80,948 716,787 592,851 Committed To: Contractual Obligations(Encumbrance) 383,185 - 257,847 3,265 TOTAL FUND BALANCES 789,583 80,948 974,634 596,116 TOTAL LIABILTIES and FUND BALANCES $ 1,007,514 $ 80,993 $ 1,094,046 $ 596,654 NOTE: Balances are unaudited 1 TEMECULA COMMUNITY SERVICES DISTRICT COMBINING BALANCE SHEET as of March 31, 2016 Service Level R Service Intern Street Road Level L Library Public Art Fellowship Total Maintenance Lake Park Program Maint. ASSETS: Cash and Investments $ 22,336 $ 270,652 $305,188 $ 7,683 $ 7,892 $3,246,421 Receivables 52 776 790 19 - 91,121 Due from Other Funds - - - - 52,059 Deposit - - - - 4,994 TOTAL ASSETS $ 22,388 $ 271,428 $305,978 $ 7,702 $ 7,892 $3,394,595 LIABILITIES AND FUND BALANCES: LIABILITIES: Other Current Liabilities $ - $ 8,892 $ 9,929 $ - $ 95 $ 356,842 TOTAL LIABILITIES 8,892 9,929 95 356,842 FUND BALANCES: Nonspendable: Deposits - - - - - 4,994 Restricted For: Community Services 22,388 224,381 218,648 7,702 7,797 2,265,204 Committed To: Contractual Obligations(Encumbrance) - 38,155 77,401 - - 759,853 TOTAL FUND BALANCES 22,388 262,536 296,049 7,702 7,797 3,037,753 TOTAL LIABILTIES and FUND BALANCES $ 22,388 $ 271,428 $305,978 $ 7,702 $ 7,892 $3,394,595 NOTE: Balances are unaudited 2 TEMECULA COMMUNITY SERVICES DISTRICT STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL CITYWIDE OPERATIONS for the 3rd Quarter Ended March 31, 2016 Annual Total % Amended YTD Activity Encumbrances Activity Budget Budget REVENUES: Special Tax(Measure C) $ 1,852,879 $ 988,114 $ - $ 988,114 53% (1) Recreation Funding(General Fund) 4,601,783 $ 3,451,337 - 3,451,337 75% Recreation Program 2,459,315 $ 1,899,185 - 1,899,185 77% Investment Interest 2,200 5,533 - 5,533 252% (2) TOTAL REVENUES 8,916,177 6,344,169 - 6,344,169 71% EXPENDITURES: General Operations 2,425,289 1,634,585 49,394 1,683,979 69% Senior Center 300,596 212,063 8,612 220,675 73% Community Recreation Center(CRC) 843,267 509,690 35,273 544,963 65% Recreation Programs 674,418 527,990 42,335 570,325 85% Temecula Community Center(TCC) 216,932 135,877 7,111 142,988 66% Museum 328,424 200,882 13,003 213,885 65% Aquatics 743,119 427,711 96,830 524,541 71% Sports 345,030 214,337 6,978 221,315 64% Children's Museum 279,680 192,320 9,043 201,363 72% Community Theater 1,152,268 813,799 62,932 876,731 76% Cultural Arts 317,103 191,395 16,709 208,104 66% Harveston Center 195,592 140,513 14,093 154,606 79% Conference Center 82,005 48,828 1,048 49,876 61% Human Services 244,769 150,647 11,439 162,086 66% Facility YMCA 22,000 5,540 - 5,540 25% Jefferson Recreation Center 53,394 36,063 4,963 41,026 77% Contract Classes 779,265 483,130 1,095 484,225 62% Park Rangers 5,505 623 2,327 2,950 54% TOTAL EXPENDITURES 9,008,656 5,925,993 383,185 6,309,178 70% Revenues Over/(Under) Expenditures and Transfers (92,479) 418,176 Beginning Fund Balance as of 7/01/2015 371,407 371,407 Ending Fund Balance as of 3/31/2016 $ 278,928 $ 789,583 NOTES: (1) Special assessment taxes are primarily received in January and May each fiscal year. (2) The variance is due to the change in the fair value on investments, fluctuating interest rates,and improved cash flows. 3 TEMECULA COMMUNITY SERVICES DISTRICT STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL SERVICE LEVEL B - RESIDENTIAL STREET LIGHTS for the 3rd Quarter Ended March 31, 2016 Annual Total YTD %of Amended Activity Budget Budget REVENUES: Assessments $ 641,384 $ 336,170 52% (1) Recreation Funding(General Fund) 390,888 376,956 96% (2) Investment Interest 87 368 423% (3) TOTAL REVENUES 1,032,359 713,494 69% EXPENDITURES: Salaries and Wages 11,150 8,737 78% Street Lighting Fees 977,352 635,541 65% Property Tax Admin Fees 13,770 10,763 78% TOTAL EXPENDITURES 1,002,272 655,041 65% Revenues Over/(Under) Expenditures 30,087 58,453 Beginning Fund Balance as of 7/01/2015 22,495 22,495 Ending Fund Balance as of 3/31/2016 $ 52,582 $ 80,948 NOTES: (1) Special assessment taxes are primarily received in January and May each fiscal year. (2) Contribution is funded based on operational needs of Service Level B activities. (3) The variance is due to the change in the fair value on investments,fluctuating interest rates,and improved cash flows. 4 TEMECULA COMMUNITY SERVICES DISTRICT STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL SERVICE LEVEL C - PERIMETER LANDSCAPING AND SLOPE MAINTENANCE for the 3rd Quarter Ended March 31, 2016 Annual Amended Total YTD Total %of Budget Activity Encumbrances Activity Budget REVENUES: Assessments $ 1,584,858 $ 831,376 $ $ 831,376 52% (1) Reimbursements - 4,237 4,237 (2) Investment Interest 4,510 5,682 5,682 126% (3) TOTAL REVENUES 1,589,368 841,295 841,295 53% EXPENDITURES: Zone 1 Saddlewood 45,248 26,377 6,183 32,560 72% Zone 2 Winchester Creek 80,690 19,515 13,011 32,526 40% Zone 3 Rancho Highlands 65,441 49,915 4,186 54,101 83% Zone 4 The Vineyards 7,790 4,519 893 5,412 69% Zone 5 Signet Series 40,043 26,043 3,712 29,755 74% Zone 6 Woodcrest Country 32,411 10,289 2,164 12,453 38% Zone 7 Ridgeview 20,451 12,983 2,921 15,904 78% Zone 8 Village Grove 131,241 84,669 17,770 102,439 78% Zone 9 Rancho Solana 10,971 1,580 155 1,735 16% Zone 10 Martinique 11,996 5,422 773 6,195 52% Zone 11 Meadowview 3,143 1,446 111 1,557 50% Zone 12 Vintage Hills 90,755 49,534 10,902 60,436 67% Zone 13 Presley Development 33,711 17,800 4,070 21,870 65% Zone 14 Morrison Homes 15,510 9,492 1,391 10,883 70% Zone 15 Barclay Estates 10,392 7,061 1,458 8,519 82% Zone 16 Tradewinds 67,611 57,144 2,437 59,581 88% Zone 17 Monte Vista 2,954 1,687 219 1,906 65% Zone 18 Temeku Hills 100,074 55,211 12,510 67,721 68% Zone 19 Chantemar 67,362 27,442 31,380 58,822 87% Zone 20 Crowne Hill 193,436 103,555 26,697 130,252 67% Zone 21 Vail Ranch 250,574 167,644 34,368 202,012 81% Zone 22 Sutton Place 4,703 2,785 486 3,271 70% Zone 23 Pheasent Run 8,985 6,009 750 6,759 75% Zone 24 Harveston 163,544 110,112 21,513 131,625 80% Zone 25 Serena Hills 67,749 35,858 13,076 48,934 72% Zone 26 Gallery Tradition 3,825 1,268 158 1,426 37% Zone 27 Avondale 9,042 5,939 885 6,824 75% Zone 28 Wolf Creek 236,492 112,633 43,375 156,008 66% Zone 29 Gallery Portrait 6,809 2,393 293 2,686 39% TOTAL EXPENDITURES 1,782,953 1,016,325 257,847 1,274,172 71% Revenues Over/(Under) Expenditures (193,585) (175,030) Beginning Fund Balance as of 7/01/2015 1,149,664 1,149,664 Ending Fund Balance as of 3/31/2016 $ 956,079 $ 974,634 NOTES: (1) Special assessment taxes are primarily received in January and May each fiscal year. (2) A reimbursement was received from SoCal Water Smart for a prior fiscal year service. (3) The variance is due to the change in the fair value on investments,fluctuating interest rates,and improved cash flows. 5 TEMECULA COMMUNITY SERVICES DISTRICT STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL SERVICE LEVEL D - REFUSE COLLECTION, RECYCLING & STREET SWEEPING for the 3rd Quarter Ended March 31, 2016 Annual Amended Total YTD Encumbrances Total % of Budget Budget Activity Activity REVENUES: Assessments $ 7,253,980 $ 3,803,624 $ $ 3,803,624 52% (1) Recycling Program/Grant 32,335 47,140 47,140 146% (2) Investment Interest 1,600 3,379 3,379 211% (3) TOTAL REVENUES 7,287,915 3,854,143 3,854,143 53% EXPENDITURES: Salaries and Wages 98,013 72,224 72,224 74% Department of Conservation Grant 59,768 - - 0% Refuse Hauling 7,002,738 3,359,979 3,359,979 48% Operating Expenditures 59,750 15,027 3,265 18,292 31% TOTAL EXPENDITURES 7,220,269 3,447,230 3,265 3,450,495 48% (4) Revenues Over/(Under)Expenditures 67,646 406,913 Beginning Fund Balance as of 7/01/2015 189,203 189,203 Ending Fund Balance as of 3/31/2016 $ 256,849 $ 596,116 NOTES: (1) Special assessment taxes are primarily received in January and May each fiscal year. (2) The variance is due to recycling grant program revenues received this quarter. (3) The variance is due to the change in the fair value on investments,fluctuating interest rates,and improved cash flows. (4) The variance in expenditures is due to the second payment to CR&R for refuse hauling services is not due until May 2016 when property taxes are received. 6 TEMECULA COMMUNITY SERVICES DISTRICT STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL SERVICE LEVEL R - STREETS AND ROADS for the 3rd Quarter Ended March 31, 2016 Annual Total YTD %of Amended Activity Budget Budget REVENUES: Assessments $ 5,532 $ 2,737 49% (1) Investment Interest 100 112 112% (2) TOTAL REVENUES 5,632 2,849 51% EXPENDITURES: Emergency Street Maintenance 9,690 - 0% Property Tax Admin Fees 153 153 100% TOTAL EXPENDITURES 9,843 153 2% (3) Revenues Over/(Under) Expenditures (4,211) 2,696 Beginning Fund Balance as of 7/01/2015 19,692 19,692 Ending Fund Balance as of 3/31/2016 $ 15,481 $ 22,388 NOTES: (1) Special assessment taxes are primarily received in January and May each fiscal year. (2) The variance is due to the change in the fair value on investment as well as fluctuating interest rates. (3) The variance is due to less than anticipated Emergency Street Maintenance repair during this fiscal year. 7 TEMECULA COMMUNITY SERVICES DISTRICT STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL SERVICE LEVEL L - LAKE PARK MAINTENANCE for the 3rd Quarter Ended March 31, 2016 Annual Amended Total YTD Total % of Budget Activity Encumbrances Activity Budget REVENUES: Assessments $ 232,434 $ 123,571 $ $ 123,571 53% (1) Harveston Lake Boat Fees 3,600 4,331 4,331 120% (2) Investment Interest 1,500 1,445 1,445 96% (3) TOTAL REVENUES 237,534 129,347 129,347 54% EXPENDITURES: Salaries and Wages 22,359 15,880 15,880 71% Operating Expenditures 222,258 139,808 38,155 177,963 80% TOTAL EXPENDITURES 244,617 155,688 38,155 193,843 79% Revenues Over/(Under)Expenditures (7,083) (26,341) Beginning Fund Balance as of 7/01/2015 288,877 288,877 Ending Fund Balance as of 9/30/015 $ 281,794 $ 262,536 NOTES: (1) Special assessment taxes are primarily received in January and May each fiscal year. (2) Lake Boat fees revenues are higher than anticipated for this fiscal year. (3) The variance is due to the change in the fair value on investment as well as fluctuating interest rates. 8 TEMECULA COMMUNITY SERVICES DISTRICT STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TEMECULA LIBRARY for the 3rd Quarter Ended March 31, 2016 Annual Total %of Amended YTD Activity Encumbrances Activity Budget Budget REVENUES: Library Services $ 135,825 $ 95,244 $ - $ 95,244 70% Recreation Funding(General Fund) 644,205 483,154 - 483,154 75% Investment Interest 1,800 1,537 - 1,537 85% TOTAL REVENUES 781,830 579,935 - 579,935 74% EXPENDITURES: Salaries and Wages 48,700 31,759 - 31,759 65% Operating Expenditures 828,296 528,644 77,401 606,045 73% TOTAL EXPENDITURES 876,996 560,403 77,401 637,804 73% Revenues Over/(Under)Expenditures (95,166) 19,532 Beginning Fund Balance as of 7/01/2015 276,517 276,517 Ending Fund Balance as of 3/31/2016 $ 181,351 $ 296,049 9 TEMECULA COMMUNITY SERVICES DISTRICT STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL PUBLIC ART for the 3rd Quarter Ended March 31, 2016 Annual Total YTD % of Amended Activity Budget Budget REVENUES: Public Art Revenues $ 26,108 $ 10,656 41% (1) Operating Transfer In 41,374 31,738 Investment Interest - 108 TOTAL REVENUES 67,482 42,502 63% EXPENDITURES: Operating Transfer Out 67,482 34,800 52% (2) TOTAL EXPENDITURES 67,482 34,800 52% Revenues Over/(Under) Expenditures - 7,702 Beginning Fund Balance as of 7/01/2015 - - Ending Fund Balance as of 3/31/2016 $ $ 7,702 NOTES: (1) The variance is due to less than anticipated revenues received during this quarter. (2) The Capital Improvement Project(CIP)"City Hall Exterior LED Lighting "Light it Up" project budgeted with this fund has been reprogrammed. 10 TEMECULA COMMUNITY SERVICES DISTRICT STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL INTERN FELLOWSHIP PROGRAM for the 3rd Quarter Ended March 31, 2016 Annual Total YTD %of Amended Activity Budget Budget REVENUES: Operating Transfers In(General Fund) $ 19,645 $ 15,479 79% Investment Interest - (3) 0% TOTAL REVENUES 19,645 15,476 79% EXPENDITURES: Salaries and Wages 19,645 8,341 42% (1) TOTAL EXPENDITURES 19,645 8,341 42% Revenues Over/(Under)Expenditures - 7,135 Beginning Fund Balance as of 7/01/2015 662 662 Ending Fund Balance as of 3/31/2016 $ 662 $ 7,797 NOTES: (1)The variance in salaries and wages is due to$7,892 was paid by Community Development Block Grant Just Add One Program. 11 Item No . 26 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Kevin Hawkins, Director of Community Services DATE: June 14, 2016 SUBJECT: Approve an Agreement with VisionOne, Inc. for Theater Ticketing Software Services at the Old Town Temecula Community Theater for Fiscal Year 2016-17 PREPARED BY: Bea Barnett, Theater Manager RECOMMENDATION: That the Board of Directors approve an Agreement with VisionOne, Inc. for ticketing software services for the Old Town Temecula Community Theater, for a three-year term and authorize annual payments not to exceed $40,000. BACKGROUND: On March 31, 2005, the City entered into a three-year agreement with Vision One for theater ticketing software services for the Old Town Temecula Community Theater. Payment to Vision One is based on the number of tickets sold through this software system. The original agreement authorization amount was for $30,000 for the three-year term. In January of 2008, the City Council authorized an additional $20,000 in appropriation to provide on-going ticketing services. In September of 2013, the City Council authorized an additional appropriation of $80,000 over a two-year term expiring June 30, 3015. In June of 2015, Vision One offered a one-year agreement with a flat monthly rate based on the prior three-year average with a 25% overall reduction in fees with the term ending June 30, 2016. In May of 2016, the City of Temecula conducted an RFP for Theater Ticketing on PlanetBids. The Temecula Community Services and Information Technology Department representatives met to evaluate the Theater ticketing software services proposals resulting in the selection of Vision One. The recommendation is to contract for a three-year term expiring on June 30, 2019. FISCAL IMPACT: Cost of theater ticketing software services for the Old Town Temecula Community Theater is $40,000 annually and this expense is offset in its entirety annually by the ticket sales fees. Sufficient funds are available in the proposed 2016-17 Fiscal Year expenditure account and will be budgeted in future years. ATTACHMENTS: Agreement AGREEMENT FOR CONSULTANT SERVICES BETWEEN TEMECULA COMMUNITY SERVICES DISTRICT AND VISION ONE, INC. THEATER TICKETING SOFTWARE AGREEMENT THIS AGREEMENT is made and effective as of June 14, 2016 between the Temecula Community Services District, a community services district (hereinafter referred to as "City"), and VisionOne, Inc., a Corporation, (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on July 1, 2016, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2019, unless sooner terminated pursuant to the provisions of this Agreement. The City may, upon mutual agreement, extend the contract for two (2) additional one (1) year terms. In no event shall the contract be extended beyond June 30, 2021. 2. SERVICES Consultant shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. 3. PERFORMANCE Consultant shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. PAYMENT a. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed Forty Thousand Dollars and No Cents ($40,000) annually for a total agreement amount of One Hundred Twenty Thousand Dollars and No Cents ($120,000) unless additional payment is approved as provided in this Agreement. b. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the General Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by General Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. 5. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 6. DEFAULT OF CONSULTANT a. The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. b. If the General Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 7. OWNERSHIP OF DOCUMENTS a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 8. INDEMNIFICATION The Consultant agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 9. INSURANCE REQUIREMENTS Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non-owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. b. Minimum Limits of Insurance. Consultant shall maintain limits no less than: 1) General Liability: One Million Dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.. 2) Worker's Compensation as required by the State of California; Employer's Liability: One Million Dollars ($1,000,000) per accident for bodily injury or disease. C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state in substantial conformance to the following: If the policy will be canceled before the expiration date the insurer will notify in writing to the City of such cancellation not less than thirty (30) days' prior to the cancellation effective date. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Consultant shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A-:VII or better, unless otherwise acceptable to the City. Self-insurance shall not be considered to comply with these insurance requirements. f. Verification of Coveracie. Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Consultant's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 10. INDEPENDENT CONTRACTOR a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 11. LEGAL RESPONSIBILITIES The Consultant shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section. 12. RELEASE OF INFORMATION a. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the General Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. b. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. 13. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: General Manager 41000 Main Street Temecula, CA 92590 To Consultant: VisionOne, Inc. 6781 N. Palm Ave., Ste. 120 Fresno, CA 93704 14. ASSIGNMENT The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant. 15. LICENSES At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 16. GOVERNING LAW The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 17. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Consultant, or Consultant's sub-contractors for this project, during his/her tenure or for one year thereafter. The Consultant hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non- contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Consultant or Consultant's sub-contractors on this project. Consultant further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 18. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 19. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. The General Manager is authorized to enter into an amendment on behalf of the City to make the following non-substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non-monetary changes in scope of work; (d) agreement termination. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. TEMECULA COMMUNITY SERVICES VisionOne, Inc. DISTRICT (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Jeff Comerchero, TCSD President Bruno Boehi, President ATTEST: By: By: Randi Johl, Secretary Steve Brown, Senior Vice President/ Secretary APPROVED AS TO FORM: By: Peter M.Thorson, General CONSULTANT Counsel VisionOne, Inc. 6781 N. Palm Ave., Ste. 120, Fresno, CA 93704 559.432.8000 phone 559.431.5082 fax www.ShoWare.com PM Initials: Date: r- EXHIBIT A Tasks to be Performed 1. SCOPE OF SERVICES A. The solution must be a comprehensive ticketing software solution fulfilling the following Minimum, Functional, and Technical requirements. Implementation must be able to begin by JUL 1, 2016 and must be complete by SEP 1, 2016. B. MINIMUM REQUIREMENTS Proposer's solution meets the following minimum requirements: i. Being utilized by at least three business or public entities in North America; in "Live" production use for not less than 6 plus months; and capable of managing ticketing and admissions for a client which has multiple venues with simultaneous events. ii. Capable of accommodating a potential volume of 75,000 tickets and 750 events annually. iii. Is a commercial off-the-shelf, integrated customer relationship management system with modules dedicated to ticketing, development, marketing, and reporting. iv. Capable of accommodating at least 50 simultaneous "master users" who will have the ability to access, add, edit and/or manipulate all data from the system's ticketing, development and marketing modules. v. Will allow the client to define user groups with varying security and access levels. vi. Capable of supporting all major operating systems (i.e. Windows, Apple, iPhone, Android, etc.) and current versions of commonly used browsers (e.g. IE, Safari, Firefox, and Chrome). vii. Responsive Design: Providing seamless access to the system from all major mobile devices (i.e. iPhones, iPads, Android phones, tablets, etc.). Pages render clearly so they are easy to view and navigate on smaller screens. C. FUNCTIONAL/TECHNICAL REQUIREMENTS Describe Proposer's approach to each requirement below. i. A comprehensive customer service plan with qualified technicians available 24 hours per day, 7 days per week. ii. Installation and implementation of a functionally-rich base product with minimal modifications and comprehensive on-site user training. iii. The capability to sell tickets via in-house ticket office, web and mobile environments, with a variety of discount options and pricing structures. iv. An online platform to allow patrons to package together ticket subscriptions that accommodate shows with various seating arrangements (i.e. both reserved and general admission events in the same subscription) and various pricing tiers. v. Detailed patron accounts that summarize patron ticketing and donation histories, as well as genre preferences, which update automatically and can be sorted by history and preference. Ability to merge duplicate customer accounts and delete unwanted accounts. vi. Multiple, customizable, user-friendly choose-your-own-seat seat maps. vii. Linkable up-sell options for online and mobile patrons. viii. Complete, real-time access control system to monitor venue attendance, including ticket scanners, bar coded tickets, and print-at-home tickets. ix. The ability to set and administer flexible and reasonable customer service fees and charges for ticket office and web sales, and the ability to waive such fees when needed (i.e. special offers). x. Comprehensive standard and customizable financial, marketing, and patron reporting options. All reports must be exportable in a variety of formats. A. Financial task management including event settlement, subscription settlement, daily operations settlement, online credit card authorization, exchanges, refunds, accounts receivables, and account credits. xii. Fully-integrated and customizable email marketing system which includes auto-confirm, know-before-you-go, thank you, and survey emails with customizable HTML including graphics, links and data syncing. Email component will have the ability to analyze opens, forwards, opt-outs, and click-throughs. xiii. Integrated social media interfaces to enable purchases, shares, and tracking. xiv. Integrated donor module with customizable campaigns, planned giving, and membership tracking capabilities. xv. Responsive and cross-browser integration with Theater's website in a manner that allows Theater staff to easily control and update content. xvi. Ability to accept City of Temecula Branding & Style to match TemeculaCa.gov for cohesive user experience xvii. Provide measures that prevent security breaches and access to confidential data collected and stored. In addition, provide immediate notification of any known or suspected breach and follow on investigation to assess breach and implement changes ti remove risk. xviii. Ensure full public accessibility with an ability to meet current and future open data standards. xix. Provide secure website that meets PCI standard guidelines on security, privacy, and accessibility. xx. Provide warranty on all services for 1-year following implementation. xxi. A hosted, web-based solution is required. Cloud Services hosted on U.S. West Coast server(s) or on Proponent's own domestic server(s) is required. The solution must be compatible with current City of Temecula infrastructure which consists of three key components: internet connectivity, workstations, and servers. Temecula operates in a Microsoft Windows environment. xxii. Identify additional capabilities Proponent believes may be valuable. Identify the resources that will be required for the implementation of the project including City staff and an estimate of hours. D. The Vendor must deliver to the City a new fully operational Ticketing Software based on the following additional mandatory desired requirements: 1 Provide all features and functionality that exist on current Ticket X System (Vendors are strongly encouraged to carefully review the Cit 's existing web presence at www,TemeculaTheater.or ). 2 Provide uniformity of design that is visually attractive, intuitive, and X easv to use. 3 Ability to have a homepage slideshow feature where fresh pictures X are display frequently. 4 Robust search capability (i.e. Google or similar look and feel and X functionality preferred). 5 Consistent dropdown menus on all pages, with the ability to change X the menus as needed. Ability to have sectionspecific menus. 6 Site map provided that auto updates to reflect webpage X add/change/deletes. 7 Printer-friendly page capability. X 8 Easy creation and management of data collection forms and X surveys and allow for data capture into database formats. 9 Ability to link to/from City systems, X 10 Ability to support Cit y blo (s)/Press Releases. X 11Abili to interface with social networkingsites. X 12 Design architecture allows the website to be rendered on older X devices and operating system within two seconds. 13 Provide header and footer and related support files based on site's X look and feel template to use with 3`d a websites. 14 Su port "breadcrumb" type navigation. X 15 Provide the ability to archive outdated documents and images, X 16 Provide telephone support with a 4 hour response from 8 AM —5 X PM PST Monday through Friday. 17 Provide emergency telephone support with 4 hour response from X 5:01 PM to 6:59 AM PST Monday— Friday and on weekends and holidays. Please state the holida s reco nized b _your firm. 18 Include verbiage which requests that the vendor disclose any X objections or exceptions that they may have with the City's SaaS Agreement (Exhibit B-2) or requirements being requested in the RFP. 19 Ability to set system to automatically update content upon approval X of edited page. 20 Ability to give a City staff member both edit and approval for their X designated areas of responsibility. 21 Automatic replication of navigation and menu changes to all related X pages with no additional data entry. _ 22 Provide spell-check and grammar correction functionality. X 23 Support viewing of video and/or photo galleries from City-provided X content or allow links to photo galleries and videos hosted on another site. 24 Allow content editors flexibility in determining size and position of X page features such as photographs- 25 Ability to add, change, and/or delete links between pages and/or to X other websites as needed, with no vendor intervention required. 26 Allow CMS to be accessible via external access. X 27 Provide a search engine solution that will support indexing of all I X contents within the CMS, as well as, external City website resources. 28 Ability to optimize uploaded pictures and graphic files for quickest X page loading. 29 Ability to publish and display photo-galleries and/or assets. F X 30 Comprehensive training and user help documentation. X 31 Provide development and test environments for use by Authorized X Users at no additional charge. 32 Identify additional capabilities Proponent believes maybe valuable. X EXHIBIT B Payment Rates and Schedule EXHIBIT A: PRICING FORM PRICING ov_RVIEW As the current solution in place at the City:)( Iemerula,the exis'sng pricing fees are proposed to remain u,eff(M throughout the now term agreement. No new installation, trairnng,or monthly costs are proposed. No equipment requirements or changes are proposed No Data Migration is proposed. No upgrade costs are proposed as upgraoes are rtlways included without charge CITY OF TEMECULA Temecula Theater Ticketing Software Pricing One-Time Costs Training $0.00 Installation $0.00 Optfori I: FLAT FEE Month' Cost $0.00 Ticket Office $0.20 Option II: Metered Pricing Printa@Home $0.00 Online $1.00 Cost/Evch $1,572.00 Scanners Quantity 0.00 Total 1 $0.00 BOCA Printers or any new Thermal Cost/Each $1,242.00Quantity $0.00 Ticket Printer equipment Total $0.00 - -Cost/Each: $85.00 Credit Card Readers -Quay. , 0,100 Total $0.00 Cost/Each $0.00 Shipping Cost Quantity 0.00 Total $0.00 Data Migration /Migrate Patron Information/Data Map Fee from previous CRM System I.Cost $0.00 INCLUDED SERVICES—GOOD DATA REPORTING ANALYTICS ShoWare and Good Data deliver real-tune business analytics and ticketing Intelligence through customizable dashboards and an easy to navigate Interface.ShoWare's latest software version seamlessly integrates this optional service with your ticketing system,enabling you to make powerful business decisions.Good Data also allows for reports to be scheduled for automatic delivery to your team at daily,weekly or monthly Intervals. ShoWare proposes to offer the Silver Level service to the City of Temecula at no charge for the term of our agreement. Additional levels may be considered at rates shown. Smote Alnn►al'Fee users molting Data Volume Report lavel Hours Development SilverWA O .. Up to 20OMb $175 p/h IVED Gold $3;5511 Up to 5 1 Up to 50", $154 p/h Platinum $4,750 unlimited 3 tip to IWOMb S13S p/h CUSTOM DEVELOPMENT Prop ci Hourlj Bate 711x,stoped and Quoted $200.00/hour SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY CONSENT Item No . 27 Approvals City Attorney Finance Director City Manager THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT TO: Executive Director/Board of Directors FROM: Jennifer Hennessy, Finance Director DATE: June 14, 2016 SUBJECT: Receive and File Financial Statements for the 3rd Quarter Ended March 31, 2016 PREPARED BY: Rudy J. Graciano, Revenue Manager RECOMMENDATION: That the Board of Directors receive and file the Financial Statements for the 3rd Quarter Ended March 31, 2016. BACKGROUND: The attached Financial Statements reflect the unaudited activity of the Successor Agency to the Temecula Redevelopment Agency for the 3rd Quarter ended March 31, 2016. Please see the attached Financial Statements for analytical review of financial activity. FISCAL IMPACT: None ATTACHMENTS: 1. Statement of Fiduciary Net Assets as of March 31, 2016. 2. Statement of Changes in Fiduciary Net Assets-for the 3rd Quarter Ended March 31, 2016. SARDA STATEMENT OF FIDUCIARY NET POSITION As of March 31, 2016 Successor Agency to the Former RDA ASSETS: Cash and Investments $ 382,733 Receivables 2,341 Land Held for Resale 98,484 Restricted Cash and Investments with Fiscal Agent 16,726,992 Land 3,819,108 Property, Plant, and Equipment (net of accumulated depreciation) 29,517,430 TOTAL ASSETS $ 50,547,088 LIABILITIES: Accounts Payable $ 20,000 Advances from City-SERAF 5,250,954 Accrued Interest Payable 911,271 Bonds Payable and Discount 82,992,400 TOTAL LIABILITIES 89,174,625 NET POSITION/(DEFICIT): TOTAL NET POSITION/(DEFICIT) (38,627,537) (1) Note: Amounts are unaudited (1) The deficit balance is primarily attributed to SARDA long term debt, which will be reduced when future revenues are received and matched with their annual debt service payments. 1 SARDA STATEMENT OF CHANGES IN FIDUCIARY NET POSITION For the 3rd Quarter Ending March 31 , 2016 Successor Agency to the Former RDA ADDITIONS: Investment Earnings $ 5,207 Reimbursement 317,719 Property Tax Distribution 3,071,869 TOTAL ADDITIONS 3,394,795 DEDUCTIONS: Abbott OPA 159,173 Affordable Housing Obligations 305,000 Debt Service - Interest 3,627,923 Depreciation 863,998 Operations 16,811 Contribution to City Housing Fund 125,000 TOTAL DEDUCTIONS 5,097,905 Change in Net Position (1,703,110) Net Position/(Deficit) as of July 1, 2015 (36,924,427) Net Position/(Deficit) as of March 31, 2016 $ (38,627,537) (1) Note: Amounts are unaudited (1) The deficit balance is primarily attributed to SARDA long term debt, which will be reduced when future revenues are received and matched with their annual debt service payments. 2 TEMECULA PUBLIC FINANCING AUTHORITY CONSENT Item No . 28 ACTION MINUTES TEMECULA CITY COUNCIL REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA MAY 10, 2016— 7:00 PM 5:30 PM - The City Council convened in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matters: 1. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(1) with respect to three matters of pending litigation: (1) Hill v. City of Temecula, Riverside County Superior Court No. RIC1501349; (2) Los Ranchitos Homeowners Association v. City of Temecula, Riverside County Superior Court No. RIC1512880; and (3) Scharpen Foundation v. Kamala Harris et al; Riverside County Superior Court No. RIC1514022. 2. CONFERENCE WITH LEGAL COUNSEL—POTENTIAL LITIGATION. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(2) with respect to one matter of potential litigation. A point has been reached where, in the opinion of the City Attorney, based on existing facts and circumstances, there is a significant exposure to litigation involving the City. At 5:30 PM Mayor Naggar called the City Council meeting to order and recessed to Closed Session to consider the matters described on the Closed Session agenda. The City Council meeting convened at 7:00 PM CALL TO ORDER: Mayor Mike Naggar Prelude Music: Michael May Invocation: Aaron Adams Flag Salute: Council Member Comerchero ROLL CALL: Comerchero, Edwards, McCracken, Rahn, Naggar PRESENTATIONS/PROCLAMATIONS Presentation of May is Mental Health Month Proclamation Presentation of National Public Works Week Proclamation Action Minutes 051016 1 PUBLIC COMMENTS The following individuals addressed the City Council: • Emily Padilla • Bernard Budney CITY COUNCIL REPORTS CONSENT CALENDAR 1 Waive Reading of Standard Ordinances and Resolutions - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 1.1 That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. 2 Approve the Action Minutes of April 26, 2016 - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 2.1 That the City Council approve the action minutes of April 26, 2016. 3 Approve the List of Demands - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 3.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16-26 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A Action Minutes 051016 2 4 Approve the City Treasurer's Report as of March 31, 2016 - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 4.1 That the City Council approve and file the City Treasurer's Report as of March 31, 2016. 5 Approve a Solar Power Purchase Agreement for the Purchase of Electrical Power for Various City Facilities from a Proposed Solar Power Generating Facility to be Constructed on a Portion of the Santa Margarita Ecological Reserve — Approved Staff Recommendation (4-0-1, Council Member Rahn abstained) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Member Edwards, McCracken, Naggar and Comerchero with Council Member Rahn abstaining due to his current employment with San Diego State University, past employment with the Santa Margarita Ecological Reserve and employment as lead researcher on the proposed solar initiative. RECOMMENDATION: 5.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16-27 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING A SOLAR POWER PURCHASE AGREEMENT WITH SMER RESEARCH 1, LLC, ALONG WITH A RELATED SUBLEASE AGREEMENT AND LICENSE AGREEMENT BETWEEN THE CITY AND SMER RESEARCH 1, LLC AND AN INTERCONNECTION AGREEMENT BETWEEN THE CITY AND SOUTHERN CALIFORNIA EDISON COMPANY AND FIND THE CITY'S ACTION EXEMPT FROM CEQA 6 Approve the Agreement for Consultant Services with Michael Baker International, for the Preparation of an Initial Study and Required CEQA Studies and Documents for the Proposed Generations Senior Housing Development - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 6.1 That the City Council approve the Agreement for Consultant Services with Michael Baker International, in the amount of $62,000, for the Preparation of an Initial Study and Required CEQA Studies and Documents for the Proposed Generations Senior Housing Development. Action Minutes 051016 3 7 Approve the Amendments to Annual Agreements for Various Maintenance and Repair Services Related to the HVAC System, Water Quality, Parking Lots, Excavation and General Contracting, Elevators, Roofing, Asphalt Paving and Parks, Plumbing, Electrical, Fencing, Facilities, Street Signs, and Weed Abatement for Fiscal Year 2016-17 - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 7.1 That the City Council approve the Amendments to the Annual Agreements in the amounts stated for Fiscal Year 2016-17 for routine maintenance and emergency services for various operational needs by the Department of Public Works, Maintenance Division. 8 Approve the Third Amendment to the Contract with Pacific Striping, Inc., for Citywide Repainting of Traffic Striping, PW13-04 - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 8.1 Approve the Third Amendment to the Contract with Pacific Striping, Inc., in the amount of$278,150, for Citywide Repainting of Traffic Striping, PW13-04; 8.2 Authorize the City Manager to approve additional work not to exceed the contingency amount of $51,850, which is approximately 18.6% of the annual amount. 9 Approve an Agreement with McPeek's Dodge of Anaheim for the Purchase of Five Trucks - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 9.1 That the City Council approve an Agreement with McPeek's Dodge of Anaheim, in the amount of $104,655, for the purchase of Five 2016 Dodge Ram 1500 5.71- HEMI V-8 Trucks. 10 Receive and File Temporary Street Closure for 2016 Summerfest Events - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. Action Minutes 051016 4 RECOMMENDATION: 10.1 That the City Council receive and file the following proposed action by the City Manager: Temporarily close certain streets for the following 2016 Summerfest Events: TEMECULA ART & STREET PAINTING FESTIVAL ROCK SYMPHONY 4TH OF JULY PARADE 4TH OF JULY FIREWORKS SHOW RECESS At 7:36 PM, the City Council recessed and convened as the Temecula Community Services District Meeting. At 7:38 PM, the Temecula Community Services District Meeting recessed and convened as the Joint City Council/Temecula Public Financing Authority Meeting. At 7:40 PM, the City Council resumed with the remainder of the City Council Agenda. JOINT CITY COUNCIL/TEMECULA PUBLIC FINANCING AUTHORITY MEETING CALL TO ORDER: Chairperson Mike Naggar ROLL CALL: DIRECTORS: Comerchero, Edwards, McCracken, Rahn, Naggar PUBLIC COMMENTS (None) CONSENT CALENDAR 15 Approve the Action Minutes of April 26, 2016 - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 15.1 That the Board of Directors approve the action minutes of April 26, 2016. 16 Adopt Ordinance No. TPFA 16-01 Levying Special Taxes within Temecula Public Financing Authority Community Facilities District No. 16-01 (Roripaugh Ranch Phase 21 (Second Reading) - Approved Staff Recommendation (3-0-2, Council Member Naggar and Council Member Comerchero abstained) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Edwards, McCracken and Rahn with Council Member Naggar and Council Member Comerchero abstaining. Council Member Naggar and Council Member Comerchero did not participate on Item 16 of the Joint City Council Temecula Public Financing Authority Agenda. Europa Vineyard Estates is located on approximately 290 acres southeasterly of Butterfield Stage Road and La Serena Way in unincorporated Riverside County. It has been owned by Temecula Vineyard Estates, LLC, and is adjacent to Butterfield Stage Road. Neither Council Member Naggar nor Council Member Comerchero has any direct investments or ownership interests in the Temecula Action Minutes 051016 5 Vineyard Estates, LLC. The managing member of Temecula Vineyard Estates, LLC, has been Mr. Daniel Stephenson. Council Member Naggar and Council Member Comerchero do, however, have ownership interests and are members other limited liability companies that are developing property outside of the City of Temecula in which Mr. Stephenson is also the managing member. Europa Vineyard Estates is, therefore, an "otherwise related business entity" for these officials within the meaning of § 18703.1 of the FPPC Regulations. Europa Vineyard Estates is now owned by an entity related to Temecula Vineyard Estates, LLC, Sirah Development Corporation, Inc., of which Council Member Comerchero is an officer. The proposed actions on Item 16 initiating new and restructured CFD bonds for the Roripaugh Ranch Project will have no material financial effect, indeed no effect, on Europa Vineyard Estates, or the owners of that Project, for the simple reason that the these actions do not change the Roripaugh Ranch Developers' obligation to construct the Phase 3 Improvements to Butterfield Stage Road from what has been required since approval of the original Development Agreement and Specific Plan in December 2002. This is consistent with the Fair Political Practices Commission Legal Staff's March 2008 opinion (A- 08-015) [Calixto Property] allowing Council Member Naggar and Council Member Comerchero's participation in a decision to acquire property located 372 feet south of Europa Villages Estates necessary for the construction of the Phase 3 Improvements. Additionally, the funding for the Phase 3 Improvements for Butterfield Stage Road has been in place since the Roripaugh Ranch Community Facilities District 03-02 issued community facilities district special tax bonds in April 2006. The City Attorney determined that Council Member Naggar and Council Member Comerchero may participate in the consideration of Item 16 of the Joint City Council/TPFA Agenda initiating a new and restructured CFD bonds for the Roripaugh Ranch Project. Council Member Naggar and Council Member Comerchero have, however, chose not to participate in these actions involving the new and restructured bonds and abstained from this item. RECOMMENDATION: 16.1 That the Board of Directors adopt an ordinance entitled: ORDINANCE NO. TPFA 16-01 AN ORDINANCE OF THE TEMECULA PUBLIC FINANCING AUTHORITY LEVYING SPECIAL TAXES WITHIN TEMECULA PUBLIC FINANCING AUTHORITY COMMUNITY FACILITIES DISTRICT NO. 16-01 (RORIPAUGH RANCH PHASE 2) TPFA EXECUTIVE DIRECTOR REPORT TPFA BOARD OF DIRECTORS REPORTS JOINT MEETING ADJOURNMENT SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY— No Meeting TEMECULA HOUSING AUTHORITY— No Meeting Action Minutes 051016 6 RECONVENE TEMECULA CITY COUNCIL DEPARTMENTAL REPORTS 17 City Council Travel/Conference Report CITY MANAGER REPORT CITY ATTORNEY REPORT City Attorney Thorson reported there were no reportable actions in regards to the Closed Session items. ADJOURNMENT At 7:47 PM, the City Council meeting was formally adjourned to Tuesday, May 24, 2016, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. Michael S. Naggar, Mayor ATTEST: Randi Johl, City Clerk [SEAL] Action Minutes 051016 7 JOINT MEETING OF THE CITY COUNCIL , COMMUNITY SERVICES DISTRICT, AND SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY Item No . 29 Approvals City Attorney Finance Director City Manager (Sr CITY OF TEMECULA/TEMECULA COMMUNITY SERVICES DISTRICT/ SARDA AGENDA REPORT TO: City Council/Board of Directors FROM: Aaron Adams, City Manager/General Manager/Executive Director DATE: June 14, 2016 SUBJECT: Approve Fiscal Years 2017-21 Capital Improvement Program (CIP) and Adopt Fiscal Year 2016-17 CIP and Annual Operating Budgets for the City of Temecula, the Temecula Community Services District (TCSD) and the Successor Agency to the Redevelopment Agency (SARDA) PREPARED BY: Jennifer Hennessy, Finance Director/Treasurer RECOMMENDATION: That the City Council/Board of Directors: 1. Adopt a resolution entitled: RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2017-2021 AND ADOPTING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2016-17 2. Adopt a resolution entitled: RESOLUTION NO. CSD 16- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA ADOPTING THE FISCAL YEAR 2016-17 PRELIMINARY ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS 1 3. Adopt a resolution entitled: RESOLUTION NO. SARDA 16- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING THE CAPITAL IMPROVEMENT PROGRAM FISCAL YEARS 2017-2021, ADOPTING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2016-17, ADOPTING THE FISCAL YEAR 2016-17 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS 4. Adopt a resolution entitled: RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING THE FISCAL YEAR 2016-17 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS 5. Adopt a resolution entitled: RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA REVISING THE SCHEDULE OF AUTHORIZED POSITIONS 6. Adopt a resolution entitled: RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2016-17 DISCUSSION: The City Council held a Budget Workshop on May 26, 2016 in which staff presented the Capital Improvement Program Budget for Fiscal Years 2017-21 and the Fiscal Year 2016-17 Preliminary Annual Operating Budget for the City, Temecula Community Services District (TCSD), and the Successor Agency to the Temecula Redevelopment Agency (SARDA). While there were no requested funding changes made at the Budget Workshop, there were several questions posed by the City Council for which the answers and/or status are noted below: 2 • What are the development thresholds that trigger the opening of the Roripaugh Ranch Fire Station No. 95 facility? o The Development Agreement does not specifically include a threshold to open the Fire Station, rather it is determined based on the Fire Department's deemed necessity as it relates to response times and adequate Fire services coverage. Based on the allowable building permits authorized for this development, the need for Station No. 95 to be operational due to residential population/response times is anticipated to occur in FY2020-21. • With the recent decline in Gas Tax revenues, can we add to our legislative platform the tracking of Gas Tax related bills that could impact City revenues? o Staff is in process of adding this to our annual legislative platform for tracking purposes. • Can we consider an Annual Fire Inspection program? o This program is currently being evaluated. • Can we continue to solicit corporate sponsorship opportunities for the seasonal ice rink and seek donations to contribute 50% towards the cost of a public safety memorial? o The Temecula Community Services Department is committed to continue building on the sponsorships received last year for the ice rink, and will assist in seeking donations for the public safety memorial. • Can we revisit the existing corporate sponsorship policy to address the 50% share requirement with the community support program? o This item will be brought to a future City Council Finance Committee meeting for review and consideration. • Can we explore construction phasing alternatives for the Teen Center Capital Improvement Project? o This option will be added to the Request for Proposals for this project when it is put out to bid. • Can we explain in writing the eligible uses for the various reserve funds (i.e. available fund balance, reserve for economic uncertainty, etc.)? o Staff will review the existing Budget Policy lll. Fund Balance and Reserves with the City Council Strategic Fiscal Planning Ad Hoc Subcommittee for further modifications/clarifications. Additionally, as follow up on the public comment regarding the City's Economic Development sponsorship of the Temecula Valley Balloon and Wine Festival; staff met with board members of the festival and was advised that 13 Temecula Valley Wineries participated in the festival, with additional smaller wineries participating in the food pairing portion of the festival. The balances noted by the speaker are accurate for the time taxes are filed, however cash balance fluctuates dramatically as expenses for the festival are incurred. As part of the City's sponsorship, biennial financial audits are required; an audit is being prepared for the 2016 festival and will be presented to the City later this year, prior to the City Council's consideration of the agreement for sponsoring the 2017 festival. 3 FISCAL YEARS 2017-2021 CAPITAL IMPROVEMENT PROGRAM (CIP) BACKGROUND: The CIP is the City of Temecula's plan for providing public improvements which exceed $30,000 in cost, have long-term life spans, and are non-recurring. The proposed CIP document serves as a planning tool for the coordination of financing and scheduling of all capital improvement projects over the next five years. A component of the City's plan includes the integration of the budget with the Quality of Life Master Plan (QLMP). All projects presented in the CIP are carefully programmed considering the City's QMLP to ensure the community's capital improvement needs are met both now and in the future. The framework for the CIP is further defined in the City's CIP fiscal policy to provide a structure within which fiscal decisions can be made and to optimize all available resources toward the accomplishment of the City's Core Values as defined in the QLMP. CIP Development: The bound document is presented for City Council review and comment as follows: • General Information • Revenue and Project Cost Summaries • Circulation Projects • Infrastructure/ Other Projects • Parks and Recreation Projects • SARDA/Housing Projects • Future Years Projects The proposed CIP is a culmination of several internal CIP review meetings, which incorporates previous City Council direction, and analyzes each project for feasibility, necessity, funding sources, and timing. All departments were involved in the process and contributed significantly to the discussions, resulting in a comprehensive proposed Five-Year Capital Improvement Program. Circulation Projects: There are nineteen (19) Circulation projects with projected costs totaling $299,177,754. The Circulation projects represent roughly 85% of total project cost included in the proposed CIP budget. The following projects are of significant interest and align with the City's Core Value of Transportation Mobility and Connectivity. • French Valley Parkway/Interstate-15 Over-Crossing and Interchange Improvements- Phase I and Phase II • Interstate-15/State Route 79 South Ultimate Interchange • Murrieta Creek Bridge and Overland Drive Extension to Diaz Road (Acquisition) • Pavement Rehabilitation Program —Citywide • Pechanga Parkway Widening • Traffic Signal Equipment Replacement Program- Citywide • Western Bypass Bridge Over Murrieta Creek • Ynez Road Improvements 4 Total funding for Circulation Projects in the coming fiscal year is $73,032,030 which includes $51,298,940 carried over from the current fiscal year and an additional appropriation of $21,733,090 in Fiscal Year 2016-17. All of these projects will provide a significant improvement on traffic circulation and, ultimately, the quality of life in the City. Infrastructure/ Other Projects: There are twenty three (23) Infrastructure/Other Projects with projected costs totaling $35,031,390. The following projects are of significant interest and aligns with the noted City's Core Values as follows: • Bike Lane and Trail Program (Transportation Mobility and Connectivity) • City Facilities Enhancement (A Healthy and Livable Community) • Citywide Sidewalks (Transportation Mobility and Connectivity and A Sustainable City) • Consolidate and Update Evaluation of Disabled Access to City Facilities, Programs and Public Right of Way (A Safe and Prepared Community and Accountable and Responsive City Covernment) • Emergency Operations Center Improvements (A Safe and Prepared Community) • Library Parking — Phase II (A Healthy and Livable Community and A Sustainable City) • Old Town Sidewalks Improvement Project (Transportation Mobility and Connectivity) • Sixth Street Sidewalks Improvements (Transportation Mobility and Connectivity) • Temecula Park and Ride (A Healthy and Livable Community and A Sustainable City) Total funding for Infrastructure / Other Projects in the coming fiscal year is $11,230,968 which includes $8,502,014 carried over from the current fiscal year and an additional appropriation of $2,728,954 in Fiscal Year 2016-17. Parks and Recreation Projects: There are six (6) Parks and Recreation projects with projected costs totaling $6,206,943. The following projects are of significant interest and aligns with the noted City's Core Value of A Healthy and Livable Community: • Children's Museum Enhancement Project • Flood Control Channel Reconstruction and Repair • Parks Improvement Program • Playground Equipment Enhancement and Safety Surfacing • Sam Hicks Monument Park Playground Enhancement Total funding for Park and Recreation projects in the coming fiscal year is $2,218,893 which includes $1,494,212 carried over from the current fiscal year and an additional appropriation of $724,681 in Fiscal Year 2016-17. SARDA/ Housing Projects: Total funding for Affordable Housing projects in the coming fiscal year is $12,480,632 which $5,207,187 is being carried over from Fiscal Year 2015-16 and is fully funded with available from 2010 Housing Tax Allocation Bonds (TABS). The remaining $7,273,445 is available from 2011 Housing Tax Allocation Bonds (TABS). A specific project or projects have not yet been identified. 5 Costs and Revenue Overview: Overall, the proposed Fiscal Years 2017-21 total projected cost are estimated at $352,896,719. A total of forty nine (49) projects are included in the program consisting of nineteen (19) Circulation Projects, twenty three (23) Infrastructure Projects, six (6) Parks and Recreation Projects, and one (1) SARDA/Housing Project. The following illustrates the estimated costs for each project classification: Type of Project Number of Cost of Projects Projects Circulation 19 $299,177,754 Infrastructure/ 23 35,031,390 Other Parks and 6 6,206,943 Recreation SA RDA/ 1 12,480,632 Housing TOTAL 49 $352,896,719 Revenue from various identified sources for the Five-Year Capital Improvement Program is projected to be $196,274,691. The City of Temecula five-year CIP is a project planning and delivery document which includes several projects with unidentified funding sources in the third, fourth, and fifth years of the five-year program, totaling $158,100,478. The City is continually exploring and applying for federal, state and regional funding opportunities to enable the delivery of these currently unfunded projects. The five-year CIP is updated annually and newly secured revenues are programmed toward prioritized projects that may be shown as unfunded at this time. Although total project costs for the entire five-year CIP is over $352,896,719, there is sufficient revenue secured to fund the estimated project cost through the first two years of the five-year program, with over $194,796,241 in funded projects. There are also Thirty (30) projects which currently do not fit into the five-year window of the CIP, but warrant consideration and review in this document. These projects are listed as Future Years and are listed by project type on page 151 of the attached CIP document. FISCAL YEAR 2016-2017 ANNUAL OPERATING BUDGET The City of Temecula has experienced solid economic growth over the past year, as illustrated by the indicators discussed below. • Current Population: 109,064, up 0.1% from 2015 (Source: State Department of Finance) • Median Age: 34.5 years old, up .5 from 2015 (Source: Nielson Report-2016) • Number of Households: 34,559, up 2% from 2015 (Source: Nielson Report-2016) • Average Household Income: $94,001, up 9.5% from 2015 (Source: Nielson Report-2016) • April Median Home Price: $435,000, up 8% from April 2015 (Source: Southwest Riverside County Association of Realtors) • Number of Jobs: 50,493, up 2.4% from 2015 (Source: EDD) 6 • March Unemployment Rate: Temecula: 4.2% (down from 4.5% from April 2015), Riverside County: 5.9%, CA: 5.6%, Nation: 5.1% (Source: EDD) Steady expansion of the City's economic base leads to growth in City revenues, which allows the City to continue to provide the high level of services citizens enjoy, as noted in a recent Citizen Opinion Survey stating that 93% of Temecula residents indicated they were satisfied with the City's municipal services. GENERALFUND OPERATING REVENUES Fiscal Year 2016-17 General Fund Revenue is projected to be flat compared to the prior fiscal year, due to a large one-time $3 million payment received in the prior year due to the end of the Sales Tax Triple Flip. Excluding this one-time payment, General Fund Revenue is projected to be 4.6% higher than the previous fiscal year. Total General Fund Revenue is projected to be $69,409,540 for the upcoming fiscal year, with the following major components: Franchise Fees Sales and Use Tax__ 6% Transient Occupancy Tax 50% 5% 4090*Special Tax(Measure C) 3% Licenses, Permits and Service Charges 6% Property Tax 11% Intergovernmental Other Revenues Revenue Operating Transfers In Reimbursements 11% 1% 3% 4% Sales and Use Tax: Total Sales Tax is projected to be $34,612,665 for FY16-17, which is a decrease of 1.6% from the prior year, due to the one-time receipt of approximately $3 million from the close out of the State's Triple Flip financing mechanism. Continued growth in all sectors of the economy is anticipated for the coming fiscal year. The City maintains a strong and diverse sales tax base by promoting economic development in areas such as manufacturing, light industrial, and retail businesses. Sales tax is one of the City's largest revenue sources, representing 50% of the total General Fund revenue. Temecula continues to exceed the State, County, and surrounding areas with respect to sales per capita, with approximately $27,400 per year, nearly double Riverside County's sales per capita. Property Tax: The Fiscal Year 2016-17 estimated Property Tax revenue of $7,684,429 represents approximately 11% of the total General Fund revenues. As property values increase, due to a stronger economy as well as the re-valuation of home values that were reduced during the Great Recession, Property Tax revenue is projected to increase by 2.3% in FY16-17. Intergovernmental: The Intergovernmental revenue category represents approximately 11% of the General Fund Revenues. The primary source of intergovernmental revenue is Property Tax in Lieu of Vehicle License Fees, which is projected to increase by 3.8% to a total of $7,391,297 in Fiscal Year 2016-17. This is based on an estimated increase in assessed valuations of property Citywide. Licenses, Permits, and Charges for Services: Due to the delay in two major development projects, this revenue source is projected to decrease by 1.2% from the prior year, with a total of $4,227,424 projected for Fiscal Year 2016-17. Franchise Fees: With a projected increase of 2.4%, this revenue source is expected to be $3,864,851, and represents fees collected from telephone, cable, natural gas, refuse collection, and electricity companies for use of the public right of way. This increase is attributed primarily to an anticipated increase in cable subscribers as well as refuse and recycling customers. Transient Occupancy Tax (TOT): The City collects an 8% tax on the amount of all transient (30 days or less) lodging rentals. TOT revenue is projected to be $3,540,414 in Fiscal Year 2016-17, increasing 8.2% over the prior year. This projection is based on current occupancy rates from existing hotel/motel rooms. Reimbursements: These include the transfer of funds from Capital Improvement Program (CIP) projects to offset administration costs charged to the General Fund. The FY16-17 projection of $2,855,780 includes a reimbursement from the Pechanga Tribe, per an Intergovernmental Agreement that includes funding for additional public safety related to their resort expansion. Parks/Lighting Services Special Tax (Measure C): This special tax is assessed to all real property owners at a fixed rate of $74.44 per parcel. It is used for the ongoing operation and maintenance of the City's parks and recreation facilities, recreational and community service programs, median landscaping, arterial street lights, and traffic signals. It is projected to be flat compared to the prior fiscal year. Use of Money and Property: The increase in the Use of Money and Property category reflects a $52,898 increase over the prior year due to losses experienced in the prior year which are not projected to continue. OPERATING EXPENDITURES General Fund operating expenditures are projected to be $69,139,252 in FY16-17, which is a $3.2 million, or 4.8%, increase over the prior fiscal year, due primarily to rising public safety contract costs. The City contracts with Riverside County to provide both Police and Fire services. Additionally, the Non-Departmental category reflects a new Sales Tax sharing agreement that goes into effect in FY16-17, in which the City reimburses a local business a portion of the Sales Tax generated by that business. The following chart illustrates the departmental share of total General Fund expenditures. 8 Fire 9% Animal Control �1% Non-Departmental 11% Police 40% dministration 15% Planning 3% Building&Safety 3% Land Development Parks Maint nce CIP Admin Public Works 2/ 5% 3% Police Services make up 40% of General Fund expenditures, with a total budget of $27,782,478 for FY16-17. This represents an increase of $2.0 million, or 7.6%, over the prior year due to a combination of rising labor costs per the County's union contacts and the implementation of a new County-wide public safety communications system, which costs the City approximately $500,000 per year. Despite the fact that Temecula is 9 officers below what is recommended for its population, service levels are projected to remain relatively unchanged, with 100.5 sworn officers, 19 Community Service Officers and 19 administrative support personnel located at the Southwest Police Station. Beginning in January 2017, per the Pechanga Tribe Intergovernmental Agreement, the City will increase its Police force by one additional patrol officer, funded by Pechanga. The following positions are recommended to remain unfunded, generating $924,000 in annual savings, until such time as revenue is sufficient to afford the restoration of the positions: o One motorcycle officer o One Accident Investigator o One Special Enforcement Team (SET) officer In addition to maintaining these vacant positions, the 50% cost sharing agreement with Temecula Unified School District for five School Resource Officers will remain in effect, saving the City an additional $356,000. Fire Services constitute 9% of General Fund expenditures, with a total budget of $6,011,237 projected for FY16-17, which is a $115,577, or 2%, increase over the prior year due to anticipated labor contract increases. The County contracts with Cal Fire to provide Fire Services, and Cal Fire is in ongoing labor negotiations with the State that began in July 2015. Staffing levels are projected to remain equal to the prior year, with the 4-person per fire engine model. The County has provided the City with an estimate of staffing costs for the ensuing two fiscal years, which aligns with the renewal of the Fires Services Cooperative Agreement. The total cost for Fire Services is estimated at $13.1 million annually, and is offset by an $8.3 million Fire Tax Credit. 9 Non-Safety Departments are projected to increase by $1,080,050 over the prior fiscal year, of which $308,755 is estimated for the Sales Tax Sharing Agreement and $135,000 is included for the 2016 Elections costs, which occur every two years. Recreation funding increased by 5.4% over the prior year, and the contribution to the Retiree Health account (for eligible employees hired before 2005) increased by $250,000 in order to pay down a portion of the unfunded liability associated with this trust fund. Operating Transfers Out total $1,891,018 for FY16-17, which is a reduction of $234,080 from the prior year. Transfers Out provides funding from the General Fund to the Capital Improvement Program and the Business Incubator Fund. Ending Fund Balance for the General Fund is estimated to be $25,886,506 for FY16-17. The Economic Uncertainty Reserve, which is equal to 20% of Operating Expenditures, is fully funded at $13,827,850. Also, the Secondary Reserve, which is equal to 5% of Operating Expenditures, is fully funded at $3,456,963. Because the Pechanga IGA requires payment in advance of services, $312,120 of fund balance is committed to future public safety expenditures. Another $847,000 is assigned for future Capital Projects, leaving $7,442,573 as unassigned (available) Fund Balance. SPECIAL REVENUE FUNDS Fund 100 — Gas Tax: Gas Tax revenue is projected to be $2,230,703 in FY16-17, which is a decrease of $192,810 from the prior year due to falling gasoline prices. Gas Tax funds are transferred to the General Fund to pay for street and road maintenance activities. For FY16-17, a total of $2,167,703 is projected to be transferred to the General Fund. Additionally, $63,000 is programmed to purchase a crack-sealing machine to be used for routine road maintenance. Fund 125 — Public, Education & Government (PEG) Fees Fund: This fund was established during the Mid-Year Update in FY15-16 and reflects the collection of a 1% fee collected by local cable operators for the sole purpose of supporting the access facilities and activities within the City. Total revenue is projected to be $308,768. The revenue is restricted for capital-related purchases and cannot be used to support operations. A total of $250,000 in technology purchases have been identified for FY16-17. Fund 135 — Business Incubator Resource Fund: Total revenue in the Business Incubator Fund comes from rental income and General Fund contributions. Total expenditures are projected to be $346,072. Beginning in FY16-17, Operations and Maintenance costs reflect the full cost of the Incubator facility, which is an increase of $141,902. Rental Income revenue is projected to be $35,700 and the transfer from the General Fund is $295,045. Additionally, a $5,000 grant is anticipated to be used to fund a youth enrichment summer program at the Business Incubator. Fund 140 — Community Development Block Grant Fund (CDBG): CDBG revenue and expenditures are projected to be $516,117 for FY16-17. Expenditures include the 20% allowance for Administrative Costs ($103,137), and 15% allocated to fund 9 outside agencies ($77,350) as part of the community based services program. Additionally, a total of $335,201 is allocated for Housing Activities and Public Facility projects, including the rehabilitation of Old Town Sidewalks, the completion of Sam Hicks Monument Park Playground, home maintenance and repairs for Habitat for Humanity, and Rotary Park rehabilitation. Fund 160 — Supplemental Law Enforcement Services (SLESF) Fund: Total revenue and expenditures are projected to be $171,000 for FY16-17. This fund accounts for the State grant allocated to cities to deliver front line law enforcement services. These funds supplement existing services and may not be used to supplant any existing law enforcement funding. 10 Fund 170 — Measure A Fund: Measure A is the City's allocation of the County of Riverside's additional one half percent sales tax for transportation. These monies are restricted for use on local streets. Revenues are expected to increase by 4% in FY16-17, totaling $2,883,427, due to an estimated increase in sales tax receipts throughout the County. These funds are first utilized to pay for street and road maintenance operations with the remaining funds transferred to the CIP for expenditure on eligible capital projects. For FY16-17, a total of $1,820,240 is programmed to be spent on operations, with $5,876,539 allocated to the CIP for the Pavement Management Program. INTERNAL SERVICE FUNDS Internal Service Funds are established to accumulate the costs of services that are provided to other City departments. The costs are allocated to those departments benefitting from the services. Fund 300 — Insurance Fund expenses of $889,014 are projected for FY16-17 to cover the costs of the City's liability and property insurance premiums and administration. Fund 305 — Workers' Compensation Fund expenses are projected to be $178,886 for FY16-17, which is a $41,656 increase over the prior year due to the segregation of the Workers' Compensation insurance premium from the Insurance Fund. Ending Fund Balance for this fund is projected to be $810,709, which more than covers the City's $500,000 Self-Insured Retention (SIR). The long-term goal for this fund is to accumulate three-times the SIR, or $1.5 million, to fall in line with industry recommendations. Fund 310 — Vehicles and Equipment Fund expenses in FY16-17 total $94,554, which reflect the annual replacement contribution for the assets within this fund. Ending Fund Balance for this fund is projected to be $1,934,850, of which $1,516,691 is considered spendable. Fund 320 — Information Technology Fund expenses are projected to increase over the prior by $304,476 primarily due to the annual lease of the City's Storage Array Network (SAN) which was installed in late FY15-16. Total expenses for this fund are projected to be $2,792,886. Fund 325 — Technology Replacement Fund expenses in this fund are projected to be $242,953 for FY16-17, which is a $73,877 decrease from the prior year due to several assets reaching the end of their depreciation cycle. The City is proposing to upgrade the Firewall and UPS Capacitor at the Library, upgrade the public WiFi and replace staff computers and monitors in accordance with the lifecycle replacement program. Fund 330 — Support Services Fund expenses are projected to decrease by 12% this year due to a reallocation of staff time to the Library Fund. Total expenses for FY16-17 are projected to be $463,059. Fund 340 — Facilities Fund expenditures reflect a 4.8% decrease with a total budget of $1,423,753 due to lower personnel and utility costs at the Civic Center. Fund 380 - SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY (SARDA) SARDA obligations are paid with Property Tax Increment dollars that were formerly allocated to the Redevelopment Agency. Expenditures for Fiscal Year 2016-17 total $7,855,058, of which $6,608,559 is dedicated to debt service payments of the outstanding Redevelopment Agency bonds. Another $1,246,499 is programmed for the payment of a Development Agreement obligation, Owner Participation Agreements and Agency administration. Any residual Property 11 Tax Increment revenue existing after the payment of SARDA obligations will be distributed to the various taxing entities within Riverside County, of which the City's General Fund is entitled to receive approximately 5% of any residual revenue. TEMECULA COMMUNITY SERVICES DISTRICT Total combined Revenue for TCSD Operations and Service Levels is projected to be $20,517,431, with Expenditures budgeted at $20,840,867. The Ending Fund Balance for the District is projected to be $1,675,586 for Fiscal Year 2016-17. Fund 190 —TCSD Operations Fiscal Year 2016-17 Operational Revenue is projected to be $9,261,101, which is 3.9% higher than the previous fiscal year, due to a higher contribution from the General Fund to cover increased operating costs within the District. Operating Expenditures are increasing by 5.2% compared to the prior year at $9,481,442, due to the rising costs of special events, contract classes and maintenance at the former YMCA building combined with step increases budgeted for Part-Time Project employees, which has not been budgeted in several years. A total of $35,000 in grant funds will be received to provide funding for Human Services programs ($15,000) and a sustainable landscaping project at the Temecula Museum ($20,000). These costs are offset by grant revenues to be received on a reimbursement basis. Ending Fund balance for TCSD is projected to be $56,788. Service Levels Fund 192 — Service Level B — Residential Street Lights revenue is projected to be $1,022,780. The rate charged to citizens cannot be increased without a two-thirds vote, so the General Fund provides a contribution of $381,396 to offset the costs in excess of assessment revenues within this Fund. Expenditures are projected to increase by 2.3% compared to the prior fiscal year. Ending Fund Balance is projected to be $50,000. Fund 501-530 — Service Level C — Landscape/Slope Maintenance revenue is projected to be $1,590,980, which is flat compared to the prior year. Expenditures are projected to be $1,543,825, a 13% decline compared to the prior year, as a result of less landscape rehabilitation programmed for the coming year. Ending Fund Balance is projected to be $1,003,234. Fund 194 — Service Level D — Refuse and Recycling revenue is projected to be $7,609,709, a 4.4% increase over the prior year. Expenditures are increasing by 6.5%, for a total of $7,691,515 due to increased service rates per the Franchise Agreement with CR&R combined with the implementation of the new residential organic recycling program. Ending Fund Balance is projected to be $175,043. Fund 195 — Service Level R — Street/Road Maintenance revenue is projected to be $5,632. Expenditures are projected to remain level with the prior year at $9,843, causing a $4,211 draw on available fund balance. Ending Fund Balance is projected to be $11,270. Fund 196 — Service Level L — Harveston Lake Park Maintenance revenue is projected to be $242,904, which is a 2.3% increase over the previous fiscal year. Expenditures are projected to increase by 0.3% to $245,445. Ending Fund Balance is projected to be $279,252. Fund 197 — Library Fund revenue is projected to be $764,467, which reflects a slight 0.7% increase over the prior year. Total Expenditures are projected to decrease by 6.2% due to lower internal service fund allocations related to technology, to $822,916. Ending Fund Balance is projected to be $100,000. 12 Fund 198 — Public Art Fund revenue is projected to be $19,858, with a corresponding fund transfer to the Development Impact Fee (DIF) Fund to be allocated towards Capital Projects. This fund previously was included with the DIF Fund, but was segregated out in FY16-17. Fund 375 — Intern Fellowship Fund activities are being consolidated into the Economic Development department within the General Fund. A fund transfer of $622 is programmed to close out this fund. 2016-17 AUTHORIZED STAFFING Total authorized positions for Fiscal Year 2016-17 totals 158.2, five of which are City Council members, with three unfunded positions. The unfunded positions include one Associate Planner position and two positions (Office Assistant and Recreation Supervisor) associated with the former YMCA facility which will be funded when the facility renovation is complete. As illustrated in the following table, the City has held its level of authorized staffing constant since 2012, despite the growth in development projects, special events and City services since the Great Recession. City of Temecula Authorized Positions 208.8 210.8 209.8 197.0 197.0 195.0 160.0 160.0 158.0 158.2 158.2 01 4Z�b O°' y0 �y yL y� y0 tih ti� ti1 JPO x.10 JPO J,LO J•10 -�,ti0 ,.10 ,,10 J•10 J•LO ,,10 FIVE YEAR FINANCIAL PROJECTION Pursuant to City policy, a five-year financial projection is developed as a part of the budget process to assist in long range responsible planning and policy development. The five-year forecast provides a tool to evaluate the ability of the City to fund proposed programs, operating costs, and meet the operational requirements of capital improvement projects in the future. For Fiscal Year 2016-17, General Fund revenues are projected to exceed expenditures by $270,288, both reserves will be fully funded at 25% of total expenditures, and the Ending Fund Balance is projected to be $25,886,506, of which $7,442,573 is considered unassigned, or available for future appropriation. Due to anticipated cost increases related to public safety, projected revenues are not expected to cover projected operating expenditures beginning in Fiscal Year 2017-18, creating a structural deficit within the General Fund. Police service costs are projected to increase by 51% over the ensuing five-years based on contract escalation related to union negotiations, the implementation of a new communications system and rising CalPERS retirement benefit rates. Police staffing will increase by one officer in January 2017, which will be funded by the 13 Pechanga Tribe as was negotiated as part of the Pechanga Resort expansion. Fire service costs are expected to increase by 77% over this same period, which includes the full staffing of Fire Station No. 95 in Fiscal Year 2020-21, as development of Roripaugh Ranch Phase 11 is projected to be underway. The value of long-range fiscal planning is to proactively alert decision makers early enough to course-correct, and implement the necessary measures to ensure long-term fiscal solvency. The City of Temecula is fortunate to have a strong revenue base, however the City is no longer in its expansion phase and future revenue growth is limited. In order to remain fiscally solvent, the City must address these rising public safety costs to ensure ongoing revenues are adequate to cover ongoing expenditures. As such, the City has joined other Riverside County cities that contract for Police Services to study alternative, more cost effective law enforcement delivery models. Additionally, City management staff has created several possible scenarios comprising expenditure reduction measures that will be necessary to balance the General Fund and ensure long-term fiscal solvency. COMMUNITY IMPACT: The most effective budgets are not shelf documents merely for City staff and the City Council to prepare, review and adopt, but comprehensive, living documents that reflect the community's priorities and vision. Over the past year, we have engaged the public on their desired service levels, which any adopted budget should reflect. It is clear that people live in Temecula because it offers a better quality of life than other cities in the valley. Yet this task is becoming harder. In the last five years alone, the State has taken $31 Million from the City's budget. While the City of Temecula has prided itself on its fiscal prudence, as the Five-Year Financial Projection indicates -- a structural budget deficit is in our future. Without an additional source of revenue, our high quality of life and essential services are at risk. With an additional revenue source, we can restore police officers and paramedics, and maintain service levels in the priority areas identified by our public, including 911 response times, school safety patrols, programs for the disabled and other services our community deserves and expects while providing for our City's continued long-term financial stability. FISCAL IMPACT: The specific fiscal impacts by Fund are noted above in the Discussion sections of this report. ATTACHMENTS: 1. Resolution - Approving the CIP for Fiscal Years 2017-21 and Adopting the CIP Budget for Fiscal Year 2016-17 2. Resolution - Adopting the Fiscal Year 2016-17 TCSD Preliminary Annual Operating Budget 3. Resolution — Approving the budget for SARDA CIP Fiscal Years 2017-21, Adopting the CIP budget for Fiscal Year 2016- 17, and Adopting the Fiscal Year 2016-17 Annual Operating Budget 4. Resolution - Adopting the Fiscal Year 2016-17 Annual Operating Budget 5. Resolution - Schedule Of Authorized Positions 6. Resolution - Appropriations Limit for Fiscal Year 2016-17 14 RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2017-21 AND ADOPTING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2016-17 THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Adoption of this Program is categorically exempt from environmental review under the California Environmental Quality Act (CEQA). Pursuant to Section 15262 of the State Guidelines for Implementation of CEQA, a project involving only feasibility or planning studies for possible future actions, which actions the City Council has not approved, adopted, or funded, does not require preparation of an EIR or Negative Declaration, but does require consideration of environmental factors. In reviewing this Program and conducting public hearings on it, the City Council has considered relevant environmental factors. This City Council, as the lead agency for environmental review, pursuant to the California Environmental Quality Act and the Guidelines promulgated there under (collectively "CEQA), has reviewed the scope and nature of this Capital Improvement Program and has concluded that the planning and prioritization process comprising this activity is not a project pursuant to CEQA because it does not order or authorize the commencement of any physical or other activity that would directly or indirectly have a significant effect upon the environment. The Capital Improvement Program merely establishes a listing of priority and allocates funds for the City to commence the necessary planning studies, including review pursuant to CEQA, at a future unspecified date. The future planning studies will be conducted at the earliest possible time so as to ensure thorough review pursuant to CEQA. Recognizing that the protection of the environment is a key factor in the quality of life within the City of Temecula and to further the City's strict adherence to both the spirit and letter of the law as regards to CEQA, this City Council has also considered this Capital Improvement Program as if it were a Project pursuant to CEQA. Reviewing this Program as a Project, this City Council concludes the Project would be exempt from review under CEQA, both pursuant to Section 15061(b)(3) and to the categorical exemption set forth in Section 15262 of CEQA. Section 15061(b)(3) would apply because it can be seen with certainty that this prioritizing and fund allocation program cannot and does not have the potential to cause a significant effect on the environment. No physical activity will occur until all required CEQA review is conducted at the time the physical improvements prioritized in the Program are undertaken. Section 15262 provides a categorical exemption to actions that are feasibility or planning studies related to possible future actions. This Council is aware of and has considered the current and relevant environmental factors as an integral component of the review of this Program. This Council, as lead agency, hereby determines and decides that the exemption provided in both Sections 15061(b)(3) and 15262 apply in the event this is deemed a Project pursuant to CEQA. Section 2. On June 1, 2016, the Planning Commission found the Capital Improvement Program consistent with the General Plan in accordance with Government Code Section 65401 of State Planning and Zoning Law. Section 3. The City Council hereby finds and declares that the requirements of Government Code Section 65402(a) shall not apply to: (1) the disposition of the remainder of a larger parcel which was acquired and used in part for street purposes; (2) acquisitions, dispositions, or abandonments for street widening; or (3) alignment projects, provided such dispositions for street purposes, acquisition, dispositions, or abandonments for street widening, or alignment projects are of a minor nature. Section 4. The City Council hereby finds that the acquisition of land necessary for the City of Temecula Capital Improvement Program Fiscal Years 2017-21 is consistent with the General Plan. Section 5. That a certain document now on file in the office of the City Clerk of the City of Temecula, entitled "City of Temecula Capital Improvement Program Fiscal Years 2017-21" include herein appropriations for Fiscal Year 2016-17, and are hereby adopted. The CIP appropriations for the Fiscal Year 2015-16 which have not been completed, encumbered, nor included in the Fiscal Years 2017-21 CIP, are hereby carried over for each applicable project to the Fiscal Year 2016-17. Certain Development Impact Fees from future revenue may be used to replace the expenditure of current capital reserve funds in the CIP. Section 6. That the following controls are hereby placed on the use and transfers of budget appropriations: A. No expenditures of funds shall be made unless there is an unencumbered appropriation available to cover the expenditure. B. The City Manager may authorize expenditures of funds in amounts up to $30,000. Any expenditure of funds in excess of $30,000 requires City Council action. C. The City Manager may approve change orders on Public Works contracts in amounts up to $30,000, if sufficient appropriated funds are available. D. The City Manager may authorize transfers up to $30,000 between approved Capital Improvement Program projects. E. Notwithstanding Section 6.13. above, pursuant to Section 3.32.050 of the Municipal Code, the City Manager may authorize Public Works contracts in amounts up to $30,000. Any expenditures of Public Works funds in excess of $30,000 require City Council action, except that the City Manager may approve change orders on Public Works contracts approved by the Council in amounts up to project contingency established by Council. Section 7. Certification: The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 14th day of June, 2016. Michael S. Naggar, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 16- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 14th day of June, 2016, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk RESOLUTION NO. CSD 16- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA ADOPTING THE FISCAL YEAR 2016-17 PRELIMINARY ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the Fiscal Year 2016-17 Temecula Community Services District (TCSD) Preliminary Operating Budget is hereby adopted. Section 2. That the following controls are hereby placed on the use and transfers of budget appropriations: A. No expenditure of funds shall be made unless there is an unencumbered appropriation available to cover the expenditure. B. The Department Director may prepare a transfer of appropriations within departmental budget accounts, with the approval of the General Manager. C. The Board of Directors must authorize transfers (appropriations) of funds from the Unreserved Fund Balance and transfers between departmental budget accounts. D. In accordance with City of Temecula Municipal Code Section 2.6.030, the General Manager shall administer the City personnel system. This General Manager is authorized to fix and alter the titles, compensation, and number of positions in the Schedule of Authorized Positions as needed, subject to the total personnel expenditure budget limitations approved by the Board of Directors. E. The General Manager may authorize expenditures of funds in amounts up to $30,000. Any expenditure of funds in excess of $30,000 requires Board of Directors action. F. The General Manager may authorize Public Works contracts in amounts up to $30,000. Any expenditures of Public Works funds in excess of $30,000 require Board of Directors action, except that the General Manager may approve change orders on Public Works contracts approved by the Board in amounts up to the project contingency established by the Board. G. Pursuant to Section 3.28.130 of the Municipal Code, the General Manager may authorize purchases of supplies and equipment in amounts up to $30,000. Any purchases of supplies and equipment in excess of $30,000 shall be awarded to the lowest responsible bidder pursuant to formal bid procedures and require City Council action, except that the General Manager may approve change orders on purchases of supplies and equipment approved by the Board in amounts up to the contingency established by Board. H. Pursuant to Section 3.28.250 of the Municipal Code, purchases of supplies and equipment of an estimated value of $30,000 or less, may be made by the purchasing agent in the open market pursuant to the procedure prescribed in Sections 3.28.260 through 3.28.280 and without observing the procedure prescribed in Sections 3.28.130 through 3.28.240; provided, however, that all bidding may be dispensed with for purchases of supplies and equipment having a total estimated value of $5,000 or less. I. Appropriations and Revenue Estimates for grant funded programs for Fiscal Year 2015-16 which have not been expended or encumbered, are hereby carried over for the applicable grant program to the Fiscal Year 2016-17. Section 3. The Finance Director is authorized to make temporary short term interfund loans between appropriate funds in order to cover short term cash needs caused by cash flow timing differences. These interfund loans must have an identified repayment source. Section 4. Outstanding encumbrances shown on the District books at June 30, 2016, are hereby appropriated for such contracts or obligations for Fiscal Year 2016-17. Section 5. There are numerous occasions when small dollar valued purchases must be made for or on behalf of the District; and it is appropriate that a petty cash fund be used to provide for the purchase of these smaller dollar valued items; now, therefore, the Board of Directors of the Temecula Community Services District of the City of Temecula does hereby resolve, determine, and order as follows: A. There is hereby established a renewable petty cash fund to be maintained in the Finance Department. B. The imprest balance amount of the petty cash fund shall be $3,000. C. Vouchers, receipts, or other evidence of payment shall be required before reimbursement shall be made from said petty cash fund, in such form as shall be required by Finance Director. Section 6. The Board Secretary shall certify adoption of the resolution. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula Community Services District of the City of Temecula this 14th day of June, 2016. Jeff Comerchero, President ATTEST: Randi Johl, Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, Secretary of the Temecula Community Services District of the City of Temecula, do hereby certify that the foregoing Resolution No. CSD - was duly and regularly adopted by the Board of Directors of the Temecula Community Services District of the City of Temecula at a meeting thereof held on the 14th day of June, 2016, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: ABSENT: BOARD MEMBERS: Randi Johl, Secretary RESOLUTION NO. SARDA 16- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING THE CAPITAL IMPROVEMENT PROGRAM FISCAL YEARS 2017-2021, ADOPTING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2016-17, ADOPTING THE FISCAL YEAR 2016-17 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Adoption of this Program is categorically exempt from environmental review under the California Environmental Quality Act (CEQA). Pursuant to Section 15262 of the State Guidelines for Implementation of CEQA, a project involving only feasibility or planning studies for possible future actions, which actions the City Council has not approved, adopted, or funded, does not require preparation of an EIR or Negative Declaration, but does require consideration of environmental factors. In reviewing this Program and conducting public hearings on it, the City Council has considered relevant environmental factors. This City Council, as the lead agency for environmental review, pursuant to the California Environmental Quality Act and the Guidelines promulgated there under (collectively "CEQA), has reviewed the scope and nature of this Capital Improvement Program and has concluded that the planning and prioritization process comprising this activity is not a project pursuant to CEQA because it does not order or authorize the commencement of any physical or other activity that would directly or indirectly have a significant effect upon the environment. The Capital Improvement Program merely establishes a listing of priority and allocates funds for the City to commence the necessary planning studies, including review pursuant to CEQA, at a future unspecified date. The future planning studies will be conducted at the earliest possible time so as to ensure thorough review pursuant to CEQA. Recognizing that the protection of the environment is a key factor in the quality of life within the City of Temecula and to further the City's strict adherence to both the spirit and letter of the law as regards to CEQA, this City Council has also considered this Capital Improvement Program as if it were a Project pursuant to CEQA. Reviewing this Program as an Project, this City Council concludes the Project would be exempt from review under CEQA, both pursuant to Section 15061(b)(3) and to the categorical exemption set forth in Section 15262 of CEQA. Section 15061(b)(3) would apply because it can be seen with certainty that this prioritizing and fund allocation program cannot and does not have the potential to cause a significant effect on the environment. No physical activity will occur until all required CEQA review is conducted at the time the physical improvements prioritized in the Program are undertaken. Section 15262 provides a categorical exemption to actions that are feasibility or planning studies related to possible future actions. This Council is aware of and has considered the current and relevant environmental factors as an integral component of the review of this Program. This Council, as lead agency, hereby determines and decides that the exemption provided in both Sections 15061(b)(3) and 15262 apply in the event this is deemed a Project pursuant to CEQA. Section 2. On June 1, 2016, the Planning Commission found the Capital Improvement Program consistent with the General Plan in accordance with Government Code Section 65401 of State Planning and Zoning Law. Section 3. The Board of Directors of the Successor Agency to the Temecula Redevelopment Agency hereby finds and declares that the requirements of Government Code Section 65402(a) shall not apply to: (1) the disposition of the remainder of a larger parcel which was acquired and used in part for street purposes; (2) acquisitions, dispositions, or abandonments for street widening; or (3) alignment projects, provided such dispositions for street purposes, acquisition, dispositions, or abandonments for street widening, or alignment projects are of a minor nature. Section 4. The Board of Directors of the Successor Agency to the Temecula Redevelopment Agency hereby finds that the acquisition of land necessary for the City of Temecula Capital Improvement Program FY 2017-21 is consistent with the General Plan. Section 5. That a certain document now on file in the office of the City Clerk of the City of Temecula, entitled "City of Temecula Capital Improvement Program Fiscal Years 2017-21" include herein appropriations for Fiscal Year 2016-17, is hereby adopted. The CIP appropriations for the Fiscal Year 2015-16 which have not been completed, encumbered, nor included in the Fiscal Years 2017-21 CIP, are hereby carried over for each applicable project to the Fiscal Year 2016-17. Section 6. That the following controls are hereby placed on the use and transfers of budget appropriations: A. No expenditures of funds shall be made unless there is an unencumbered appropriation available to cover the expenditure. B. The Executive Director may authorize expenditures of funds in amounts up to $30,000. Any expenditure of funds in excess of $30,000 requires Board of Directors action. C. The Executive Director may approve change orders on Public Works contracts in amounts up to $30,000, if sufficient appropriated funds are available. D. The Executive Director may authorize transfers up to $30,000 between approved Capital Improvement Program projects. E. Notwithstanding Section 7.B. above, pursuant to Section 3.32.050 of the Municipal Code, the Executive Director may authorize Public Works contracts in amounts up to $30,000. Any expenditures of Public Works funds in excess of $30,000 require City Council action, except that the Executive Director may approve change orders on Public Works contracts approved by the Council in amounts up to project contingency established by Council. Section 7. That the Fiscal Year 2016-17 SARDA operating budget is hereby adopted. Section 8. That the following controls are hereby placed on the use and transfers of budget appropriations: A. No expenditure of funds shall be made unless the Oversight Board of the Successor Agency to the Temecula Redevelopment Agency has adopted a resolution approving the Fiscal Year 2016-17 SARDA operating budget and the State Department of Finance has approved the expenditure on the Recognized Obligation Payment Schedule (ROPS), pursuant to Health and Safety Code Section 34177. B. The Department Director may prepare a transfer of appropriations within departmental budget accounts, with the approval of the Executive Director. C. In accordance with City of Temecula Municipal Code Section 2.6.030, the Executive Director shall administer the City personnel system. The Executive Director is authorized to fix and alter the titles, compensation, and number of positions in the Schedule of Authorized Positions as needed, subject to the total personnel expenditure budget limitations approved by the Agency Board. D. The Executive Director may authorize expenditures of funds in amounts up to $30,000. Any expenditure of funds in excess of $30,000 requires Agency Board action. E. The Executive Director may authorize Public Works contracts in amounts up to $30,000. Any expenditure of Public Works funds in excess of $30,000 require Agency Member action, except that the Executive Director may approve change orders on Public Works contracts approved by the Agency Board in amounts up to the project contingency established by the Agency Board. F. Pursuant to Section 3.28.130 of the Municipal Code, the Executive Director may authorize purchases of supplies and equipment in amounts up to $30,000. Any purchases of supplies and equipment in excess of $30,000 shall be awarded to the lowest responsible bidder pursuant to formal bid procedures and require Agency Board action, except that the Executive Director may approve change orders on purchases of supplies and equipment approved by the Agency Board in amounts up to the contingency established by Agency Board. G. Pursuant to Section 3.28.250 of the Municipal Code, purchases of supplies and equipment of an estimated value of $30,000 or less, may be made by the purchasing agent in the open market pursuant to the procedure prescribed in Sections 3.28.260 through 3.28.280 and without observing the procedure prescribed in Sections 3.28.130 through 3.28.240; provided, however, that all bidding may be dispensed with for purchases of supplies and equipment having a total estimated value of $5,000 or less. Section 9. The Finance Director is authorized to make temporary short term interfund loans between appropriate funds in order to cover short term cash needs caused by cash flow timing differences. These interfund loans must have an identified repayment source. Section 10. Outstanding encumbrances shown on the Agency books at June 307 2016, are hereby appropriated for such contracts or obligations for Fiscal Year 2016-17. Section 11. There are numerous occasions when small dollar valued purchases must be made for or on behalf of the Agency; and it is appropriate that a petty cash fund be used to provide for the purchase of these smaller dollar valued items; now, therefore, the Board of Directors of the Successor Agency to the Temecula Redevelopment Agency of the City of Temecula does hereby resolve, determine, and order as follows: A. There is hereby established a renewable petty cash fund to be maintained in the Accounting and Purchasing Department. B. The imprest balance amount of the petty cash fund shall be $3,000. C. Vouchers, receipts, or other evidence of payment shall be required before reimbursement shall be made from said petty cash fund, in such form as shall be required by Finance Director. Section 12. The Agency Secretary shall certify adoption of the resolution. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Successor Agency to the Temecula Redevelopment Agency this 14th day of June, 2016. Michael S. Naggar, Chair ATTEST: Randi Johl, Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, Secretary of the Successor Agency to the Temecula Redevelopment Agency, do hereby certify that the foregoing Resolution No. SARDA 16- was duly and regularly adopted by the Board of Directors of the Successor Agency to the Temecula Redevelopment Agency at a meeting thereof held on the 14th day of June, 2016, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: ABSENT: BOARD MEMBERS: Randi Johl, Secretary RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING THE FY 2016-17 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That certain document now on file in the office of the City Clerk of the City of Temecula entitled "City of Temecula Annual Operating Budget Fiscal Year 2016-17" is hereby adopted. Section 2. That the following controls are hereby placed on the use and transfers of budget appropriations: A. No expenditure of funds shall be made unless there is an unencumbered appropriation available to cover the expenditure. B. The Department Director may prepare a transfer of appropriations within departmental budget accounts, with the approval of the City Manager. C. The City Council must authorize transfers (appropriations) of funds from the Unreserved Fund Balance and transfers between departmental budget accounts. D. In accordance with City of Temecula Municipal Code Section 2.6.030, the City Manager shall administer the City personnel system. The City Manager is authorized to fix and alter the titles, compensation, and number of positions in the Schedule of Authorized Positions as needed, subject to the total personnel expenditure budget limitations approved by the City Council. E. The City Manager may authorize expenditures of funds in amounts up to $30,000. Any expenditure of funds in excess of $30,000 requires City Council action. F. Pursuant to Section 3.32.050 of the Municipal Code, the City Manager may authorize Public Works contracts in amounts up to $30,000. Any expenditure of Public Works funds in excess of $30,000 require City Council action, except that the City Manager may approve change orders on Public Works contracts approved by the Council in amounts up to the project contingency established by Council. G. Pursuant to Section 3.28.130 of the Municipal Code, the City Manager may authorize purchases of supplies and equipment in amounts up to $30,000. Any purchases of supplies and equipment in excess of $30,000 shall be awarded to the lowest responsible bidder pursuant to formal bid procedures and require City Council action, except that the City Manager may approve change orders on purchases of supplies and equipment approved by the Council in amounts up to the contingency established by Council. H. Pursuant to Section 3.28.250 of the Municipal Code, purchases of supplies and equipment of an estimated value of $30,000 or less, may be made by the purchasing agent in the open market pursuant to the procedure prescribed in Sections 3.28.260 through 3.28.280 and without observing the procedure prescribed in Sections 3.28.130 through 3.28.240; provided, however, that all bidding may be dispensed with for purchases of supplies and equipment having a total estimated value of $5,000 or less. I. Appropriations and Revenue estimates for grant funded programs for FY 2015-16 which have not been expended, encumbered or received, are hereby carried over for the applicable grant program to the subsequent fiscal year. J. Appropriations for the transfer of funds to the Capital Improvement Program for FY 2015-16 which have not been expended are hereby carried over to the subsequent fiscal year. Section 3. The Finance Director, in consultation with the City Manager, is delegated the authority to determine and define the amounts of those components of fund balance that are classified as "Assigned Fund Balance". Section 4. The Finance Director is authorized to make temporary short term interfund loans between appropriate funds in order to cover short term cash needs caused by cash flow timing differences. These interfund loans must have an identified repayment source. Section 5. Outstanding encumbrances shown on the City books at June 30, 2016, are hereby appropriated for such contracts or obligations for FY 2016-17. Section 6. There are numerous occasions when small dollar valued purchases must be made for or on behalf of the City; and it is appropriate that a petty cash fund be used to provide for the purchase of these smaller dollar valued items; now, therefore, the City Council of the City of Temecula does hereby resolve, determine, and order as follows.. A. There is hereby established a renewable petty cash fund to be maintained in the Finance Department. B. The imprest balance amount of the petty cash fund shall be $3,000. C. Vouchers, receipts, or other evidence of payment shall be required before reimbursement shall be made from said petty cash fund, in such form as shall be required by Director of Finance. Section 7. The City Clerk shall certify adoption of the resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 14th day of June, 2016. Michael S. Naggar, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 16- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 14th day of June, 2016, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA REVISING THE SCHEDULE OF AUTHORIZED POSITIONS THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The Schedule of Authorized Positions, attached hereto, is hereby adopted pursuant to Section 45001 of the California Government Code. Such list is attached to this Resolution and incorporated herein by this reference. Section 2. The Schedule of Authorized Positions shall become effective July 1, 2016, and may be, thereafter, amended. Section 3. The City Manager shall implement the attached Schedule of Authorized Positions and has the authority to select and appoint employees in accordance with the City's personnel policies. Section 4. In accordance with City of Temecula Municipal Code Section 2.6.030, the City Manager shall administer the City personnel system. This resolution specifically authorizes the City Manager to fix and alter the titles, compensation, and number of positions in the Schedule of Authorized Positions as needed, subject to the total personnel expenditure budget limitations approved by the City Council. Section 5. All prior resolutions and parts of this resolution in conflict with this Resolution are hereby rescinded. Section 6. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 14th day of June, 2016. Michael S. Naggar, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 16- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 14th day of June, 2016, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk City of Temecula Fiscal Year 2016-17 Annual Operating Budget W-Canny SCHEDULE OF AUTHORIZED POSITIONS FY2016-17 Salary Schedule A Salary Schedule B Exempt/ Number of Monthly Salary Monthly Salary Bargaining Non- Positions Minimum Maximum Minimum Maximum Unit' Exempt CITY COUNCIL Councilmember 5.0 860 N/A E City Council Subtotal: 5.0 CITY MANAGER City Manager 1.0 N/A 18,750 Contract E Assistant City Manager 1.0 12,253 17,254 Exec E Executive Assistant 1.0 5,050 7,110 MCP E Senior Management Analyst 1.0 6,751 9,506 MCP E City Manager Subtotal: 4.0 ECONOMIC DEVELOPMENT Economic Development Analyst 1 3.0 5,747 8,092 MCP E Administrative Assistant Confidential 1.0 3,822 5,380 MCP NE Economic Development Subtotal: 4.0 CITY CLERK Administrative Assistant 1.0 3,822 4,891 Rep NE City Clerk 1.0 9,058 12,753 Exec E Office Specialist 3.0 2,883 3,689 Rep NE Records Manager 1.0 4,993 7,074 MCP E City Clerk Subtotal: 6.0 HUMAN RESOURCES Office Specialist(Confidential) 1.0 2,883 4,073 MCP NE Human Resources Manager 1.0 7,428 10,495 MCP E Management Analyst 1.0 5,523 7,804 MCP E Human Resources Subtotal: 3.0 EMERGENCY MANAGEMENT Fiscal Services Manager 1.0 7,541 10,619 MCP E Emergency Management Subtotal: 1.0 FINANCE Finance Director 1.0 10,816 15,230 Exec E Administrative Assistant 1.0 3,822 4,891 Rep NE Revenue Manager 1.0 6,751 9,506 MCP E Senior Management Analyst 1.0 6,751 9,506 MCP E Accountant(Confidential) 1.0 4,918 6,951 MCP NE Accounting Assistant 1.0 3,181 4,071 Rep NE Accounting Assistant 1.0 4,007 5,129 Rep NE Accounting Manager 1.0 6,751 9,506 MCP E Accounting Specialist 1.0 3,680 4,707 Rep NE Accounting Technician 11 1.0 4,646 5,948 Rep NE Payroll Technician 1.0 4,007 5,661 MCP NE Business License Technician 1.0 4,422 5,661 Rep NE Purchasing Manager 1.0 6,249 8,829 MCP E Finance Subtotal: 13.0 INFORMATION TECHNOLOGY Director Information Technology 1.0 10,239 14,468 Exec E Information Technology Administrator 1.0 6,242 8,787 MCP E Information Technology Administrator 1.0 7,247 10,239 MCP E Information Technology Supervisor 1.0 6,565 8,404 Rep NE IT Specialist 1.0 5,113 6,545 Rep NE Senior IT Specialist 4.0 5,607 7,175 Rep NE Support Services Deputy Director Support Services 1.0 6,964 9,809 MCP E Office Specialist-AM 0.6 2,883 3,689 Rep NE Office Specialist-PM 0.6 2,883 3,689 Rep NE Central Services Coordinator 1.0 3,279 4,196 Rep NE Central Services Supervisor 1.0 3,842 4,948 Re NE Information Technology S btotal:1 13.2 1 of 3 City of Temecula Fiscal Year 2016-17 The Ne+rt of Sou:` - - Annual Operating Budget SCHEDULE OF AUTHORIZED POSITIONS FY2016-17 Salary Schedule A Salary Schedule B Exempt/ Number of Monthly Salary Monthly Salary Bargaining Non- Positions Minimum Maximum Minimum Maximum Unit` Exempt COMMUNITY DEVELOPMENT Administrative Assistant 1.0 3,822 4,891 Rep NE Community Development Director 1.0 10,816 15,230 Exec E Principal Management Analyst 1.0 6,729 9,508 MCP E SARDA/CDBG/Service Level D Associate Planner II 1.0 6,249 7,999 Rep NE Associate Planner- 1.0 5,608 7,177 Rep NE Planning Assistant Planner 1.0 4,945 6,331 Rep NE Associate Planner 1 1.0 5,661 7,247 Rep NE Community Development Tech 4.0 3,983 5,100 Rep NE Development Process Coordinator 1.0 5,081 6,504 Rep NE Principal Planner 1.0 7,614 10,758 MCP E Senior Planner 2.0 6,898 9,746 MCP E Building and Safety/Code Enforcement Building Inspector 11 4.0 4,818 6,168 Rep NE Building Official 1.0 8,626 12,222 MCP E Code Enforcement Officer 2.0 4,616 5,909 Rep NE Senior Code Enforcement Officer 1.0 5,257 6,729 Rep NE Senior Office Specialist 2.0 3,541 4,533 Rep NE Community Development Subtotal: 25.0 PUBLIC WORKS Administrative Assistant 1.0 3,822 4,891 Rep NE Public Works Director 1.0 11,253 15,844 Exec E CIP Administration Assistant Engineer 1.0 5,527 7,078 Rep NE Associate Engineer 3.0 6,500 8,319 Rep E Construction Manager 1.0 6,615 8,755 Rep E Principal Engineer 1.0 8,730 12,291 MCP E Senior Engineer 2.0 7,663 10,791 MCP E Senior Management Analyst 1.0 6,751 9,506 MCP E Senior Public Works Inspector 2.0 5,585 7,150 Rep NE Land Development Associate Engineer 3.0 6,500 8,319 Rep E Junior Engineer 1.0 4,296 5,500 Rep NE Office Specialist 1.0 2,883 3,689 Rep Public Works Inspector 1.0 4,857 6,218 Rep Senior Engineer 1.0 7,663 10,791 MCP E Senior Public Works Inspector 1.0 5,585 7,150 Rep NE Special Projects Engineer 1.0 6,500 8,319 Rep E Traffic Assistant Engineer 1.0 5,527 7,078 Rep NE Associate Engineer 1.0 6,500 8,319 Rep E Senior Office Specialist 1.0 3,289 4,210 Rep Senior Signal Technician 1.0 5,607 7,175 Rep NE Signal Technician 1.0 4,752 6,084 Rep NE Maintenance(Streets,Facilities,Parks) Custodian 1.0 2,861 3,662 Rep NE Custodian 1 1.0 2,506 3,208 Rep NE Facility Services Manager 1.0 4,868 6,234 MCP NE Landscape Inspector 1.0 4,059 5,192 Rep NE Lead Maintenance Worker 7.0 4,006 5,124 Rep NE Lead Maintenance Worker 1.0 4,422 5,661 Rep NE Maintenance Manager 1.0 7,715 10,580 MCP E Maintenance Superintendent-PW 2.0 6,888 9,699 MCP E Maintenance Worker 8.0 3,402 4,355 Rep NE Maintenance Worker 1 2.0 3,630 4,646 Rep NE Office Specialist 2.0 2,883 3,689 Rep Park/Landscape Maintenance Supervisor 1.0 5,607 7,894 MCP E Senior Landscape Inspector 1.0 4,664 5,971 Re NE Public Works Subtotal: 56.0 2of3 City of Temecula Fiscal Year 2016-17 [,he„e„o,so•;he, �,,;, Annual Operating Budget wine Canny SCHEDULE OF AUTHORIZED POSITIONS FY2016-17 Salary Schedule A Salary Schedule B Exempt/ Number of Monthly Salary Monthly Salary Bargaining Non- Positions Minimum Maximum Minimum Maximum Unit` Exempt FIRE Administrative Assistant 1.0 3,822 4,891 Rep NE Building Inspector II 1.0 4,818 6,168 Rep NE Community Development Tech 1.0 3,982 5,101 Rep NE Fire Subtotal: 3.0 COMMUNITY SERVICES Administrative Assistant 1.0 3,822 4,891 Rep NE Aquatics Supervisor 1.0 4,736 6,062 Rep NE Community Services Director 1.0 10,816 15,230 Exec E Community Services Supervisor II 1.0 5,129 6,565 Rep NE Museum Services Manager 1.0 4,868 6,234 Rep NE Office Specialist" 3.0 2,883 3,689 Rep NE Park Ranger 2.0 4,104 5,254 Rep NE Community Services Coordinator 1 1.0 4,209 5,388 Rep NE Recreation Coordinator 1.0 4,059 5,192 Rep NE Community Services Superintendent 1.0 7,614 10,758 MCP E Recreation Supervisor" 6.0 4,736 6,062 Rep NE Senior Management Analyst 1.0 6,751 9,506 MCP E Senior Recreation Coordinator 2.0 4,255 5,445 Rep NE Theater Manager 1.0 5,872 8,268 MCP E Theater Technical Coordinator 1.0 4,059 5,192 Rep NE Theater Technical Supervisor 1 1.0 4,255 5,445 Re NE Community Services Subtotal:j 25.0 Bargaining Units: Rep=Represented,MCP=Management/Confidential,Exec=Executive " Positions currently unfunded include(1)Associate Planner, (1)Office Specialist(TCSD),and(1)Recreation Supervisor(TCSD) The two TCSD positions are associated with the former YMCA facility and will remain unfunded until the facility has been remediated and is ready for operation. Total By Department Positions City Council 5.0 City Manager 4.0 Economic Development 4.0 City Clerk 6.0 Emergency Management 1.0 Human Resources 3.0 Finance 13.0 Information Technology 13.2 Community Development 25.0 Public Works 56.0 Fire 3.0 Community Services 25.0 Total of Authorized Positions: 158.2 Total of Authorized/Unfunded Positions: 3.0 3of3 RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE APPROPRIATIONS LIMIT FOR FY 2016-17 THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The Appropriations Limit will be calculated based on the changes in City population and California per capita personal income. Section 2. The Appropriations Limit for the City of Temecula for FY 2016-17, attached hereto, is hereby adopted. Section 3. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the office of the City Clerk. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 14th day of June 2016. Michael S. Naggar, Mayor ATTEST: Randi Johi, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johi, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 16- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 14th day of June, 2016, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk ' "' City of Temecula CFiscal Year 2016-17 're Heart©fS*A,ernC;, Annual Operating Budget W,10 GANN APPROPRIATIONS LIMIT Article XIIIB of the California State Constitution, more commonly referred to as the Gann Initiative or Gann Limit, was approved by California voters in November 1979, and placed limits on the amount of proceeds of taxes that state and local government agencies can receive and spend each year. For cities that incorporated after 1978-79 (such as the City of Temecula), the voters set the initial appropriations limit at the time of incorporation. Proposition 111 was approved by California voters in June 1990, which provided new adjustment formulas which make the appropriations limit more responsive to local growth issues. Each year the City Council must adopt by resolution the appropriations limit for the following year. Following is the calculation of the City's Gann Appropriations Limit for Fiscal Year 2016-17: Fiscal Year 2015-16 Appropriations Limits...................................................................$232,367,556 CityPopulation Growth ............................................................................................................1.18 Per Capita Personal Income Change.........................................................................................5.37 Fiscal Year 2016-17 Appropriations Limit.................................................................... ...$247,727,051 Appropriations subject to the limit in the Fiscal Year 2016-17 Budget total $55,120,202 which is $192,606,849 less than the computed limit. Additional appropriations to the budget funded by non-tax sources such as service charges, restricted revenues from other agencies, grants or beginning fund balances would be unaffected by the appropriations limit. However, any supplemental appropriations funded through increased tax sources would be subject to the appropriations limit and could not exceed the $192,606,849 variance indicated. Further, any overall actual receipts from tax sources greater than $192,606,849 from budget estimates will result in proceeds from taxes in excess of the City's appropriations limit, requiring refunds of the excess within the next two fiscal years or voter approval of an increase in the City's appropriations limit. Voter approval for an increase in the City's appropriations limit is not anticipated in the future due to the margin between the limit and tax revenue. $275,000,000 $250,000,000 $225,000,000 $200,000,000 $175,000,000 $150,000,000 $125,000,000 $100,000,000 — $75,000,000 $50,000,000 $25,000,000 $0 lip til ■Appropriations Subject to Limit Legal Limit Fiscal Year 2016-17 Annual Operating Budget DEPARTMENT REPORTS Item No . 30 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Council FROM: Aaron Adams, City Manager DATE: June 14, 2016 SUBJECT: City Council Travel/Conference Report PREPARED BY: Sue Steffen, Executive Assistant RECOMMENDATION: Receive and file. On May 22, 2016, Mayor Pro Tem Maryann Edwards and Council Member Jeff Comerchero traveled to Las Vegas, Nevada to attend the International Conference of Shopping Centers RECon 2016 Conference. ATTACHMENTS: Meeting Agenda Vegas,May 22 25, 2016 Las Las Vegas Convention Center & Westgate Hotel r In Reconnect with prosperity and profits at ICSC's RECon 2016! RECon is the world's largest retail real estate exhibition and conference and is a must-attend event for shopping center industry executives, retailers,financial companies,and product 14S RE - and service providers. If you're in the shopping center s industry,you can't afford to not attend RECon.When {� May 22 — 25, 2016 Las Vegas, NV over 36,000 of the best and brightest in the industry ` ,�, •.� Las Vegas Convention Center &Westgate Hotel come together,the opportunities are limitless. i SUNDAY I MAY 22 — PROFESSIONAL DEVELOPMENT DAY TUESDAY I MAY 24 9:30 am—12:30 pm Educational Sessions 8:00 am—5:00 pm Leasing Mall/Marketplace Mall/SPREE RECon 12:45—2:15 pm Opening Keynote Presentation and 9:00 am—12:00 pm Educational Sessions VIVA's Ceremony 12:30-2:00 pm Lunch and Keynote Presentation 2:30-5:00 pm Educational Sessions 2:30-5:30 pm Educational Sessions 5:30—7:00 pm U.S. MAXI Awards Ceremony 6:00-9:30 pm ICSC Foundation Gala Dinner WEDNESDAY I MAY 25 - 7:30—9:30 m -Opening Reception at XS Nightclub at Encore 8:00 am—2:00 pm Leasing Mall/Marketplace Mall/SPREE RECon P P g p 9 MONDAY I MAY 23 All Educational Sessions and Keynote Presentations to be held 8:00 am—5:00 pm Leasing Mall/Marketplace Mall/SPREE RECon in the Westgate Resort&Casino(formerly the LVH). 9:00 am—12:00 pm Educational Sessions Schedule is tentative and subject to change. 12:30-2:00 pm Lunch and Keynote Presentation _ 2:30—5:30 pm Educational Sessions REGISTRATION FEES STAND OUT IN THE CROWD � SPONSOR & ADVERTISE Full Program: EARLY BIRD ADVANCE ON-SITE Consider one of the numerous Sponsorship Packages which provide unparalleled Member*: $530 $570 $720 opportunities to put your company in front of 36,000 attendees.Deals and networking — Non-Member: $1,120 $1,120 $1,430 Student Member**: $50 $50 N/A don't just happen on the show floor,they happen after hours as well.The Opening Access to the Full Program includes two lunches,receptions,Professional Development Day(Sunday),education Reception at the XS Nightclub at Encore is an ideal venue to promote your company and and conference sessions on Monday and Tuesday,Leasing Mall,Marketplace Mall,and SPREE RECon, brand awareness and generate new prospects.Additional Sponsorship Opportunities *To qualify for the member rates,each registrant must bean ICSC member.A company membership does not entitle every include, Marketplace Mall Continental Breakfast, ICSC Foundation Gala Dinner,SPREE employee of that company to register at the member rates '*Students must register in advance to obtain the student rate.No student rates will be offered on-site. RECon, U.S. MAXI Awards, Diversity Reception and many more. Professional Development Day-Sunday, May 22: ADVANCE/ON-SITE: $250 Take advantage of a variety of Advertising Opportunities that will extend your reach. This fee is for the Professional Development Day on Sunday,including all conference and education Advertising Opportunities include,RECon Program Directory, RECon News(RECon- sessions.Those with Full Program Registration do NOT need to add on this fee,as it is included in your centric version of Shopping Centers Today),Digital Ads or"You Are Here" Locator registration fee.Those who have a free Exhibitor,Marketplace Mall,MAXI or SPREE RECon badge and Billboards throughout the Convention Center and Badge Mailer Inserts. would like to attend Professional Development Day sessions,must register for this option. Become a Member and Save on Registration! Let ICSC help you promote your Visit www.icsc.org/membership for more information about membership benefits and fees. company or product at the retail real REGISTRATION DEADLINES estate industry's premier event. For { December 11,2015 1 Early Bird Deadline-Members Save$40 more information on sponsorship or - + March 31,2016 1 Register and submit a photo by deadline to receive your badge in the mail. April 29,20161 Deadline to receive advance registration fee. advertising opportunities contact = May 21,20161 Registrations will be accepted on-site in Las Vegas. Rita Malek at+1 646 728 3539 HOW TO REGISTER or rmalekpicsc.org or visit F Visit www.icscrecon.org to register online or download the registration form to mail or fax to ICSC. www.icscrecon.org rt All attendees and exhibitors are required to have an ICSC-issued color photo badge for access to the Convention.To submit a photo,visit www.icsc.org/myicsc. GET MORE FOR LESS IN AN OFFICIAL HOTEL I onPeak(formerly Travel Planners)is the official hotel vendor for RECon.onPeak brings you unbeatable — rates at a variety of popular hotels.We have negotiated exclusive room discounts to help you save money on your trip.Plus,with no booking,change,or cancellation fees,it's never too early to reserve your rooms. To secure your accommodations,visit www.onpeak.com/recon or call+1 855 992 3353, r '' I'7 =y International Council of Shopping Centers 1221 Avenue of the Americas New York,NY 10020-1099 REcon May 22 — 25, 2016 Las Vegas, NV Las Vegas Convention Center&Westgate Hotel Thank You • Our - GLOBAL PARTNERS i. 1111h111 CUSHMAN & WAKEFIELD - 1 NORTH AMERICAN PARTNERS r� R PA "ry STARK .i�lTFL-RPRiSES REQUESTS TO SPEAK City Council Meeting 06/14/16 REQUEST TO SPEAK 1989 CITY OF TEMECULA Date: I wish to speak on: 0 . Public Commen CITY COUNCIL/CSD /SARDA/THA/TPFA (Circle One) Subject: ❑ Agenda Item No. For ❑ Against ❑ Request to Speak forms for Public Comments or items listed on the Consent Calendar must be submitted to the City Clerkrp IOr to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form must be submitted to the City Clerk R[lQ[ to the City Council addressing that item. The City Clerk will call your name when the matter comes up. Please go to the podium and ppstate your name for the record. Name: ¢Y� Address:' Phone Number: — If you are representing an organization or group, please give the name: Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. REQUEST TO SPEAK 1//llJJII II /// 1 CITY OF TEMECULA // I I wish to speak on: (/A l ( � � Date: � ❑ Public Comment CITY COUNCIL/CSD/SARDA/THA/TPFA(Circle One) Subject: 41 © Agenda Item No. I For ❑ Against ❑ Request to Speak forms for Public Comments or items listed on the Consent Calendar must be submitted to the City Clerk arior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form must be submitted to the City Clerk prior to the City Council addressing that item. The City Clerk will call your name when the matter comes up. Please go to the podiumand state your name for the record. Name(—, cc � (cc �- il ( ! Address: ,? } ��`�' Phone Number: I�u are representing an organization or group, please give theTame: !erns �12s ���P � I ( C , -) Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. REQUEST TO SPEAK CITY OF TEMECULA // L r 1989 Date: V �� Gr et4 I wish to speak on: ❑ Public Comment CITY COUNCIL/ CSD/SARDA/THA/TPFA (Circle One) Subject: ❑ Agenda Item No. For ❑ Against Request to Speak forms for Public Comments or items listed on the Consent Calendar must be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form must be submitted to the City Clerk prior to the City Council addressing that item. The City Clerk will call your name when the matter comes up. Please go to the podium andel state your name for the record. Name: �> I /� / JAc 0// (9 /,G� � ( Address: /'Phone Number: If you are representing an organizations or group, please give the name: 5C (t/r cr -(t 2 EN Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. DOCUMENTS SUBMITTED FOR THE RECORD