HomeMy WebLinkAbout16-33 CC Resolution RESOLUTION NO. 16-33
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA ADOPTING THE FY 2016-17 ANNUAL
OPERATING BUDGET AND ESTABLISHING CONTROLS
ON CHANGES IN APPROPRIATIONS
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE
AS FOLLOWS:
Section 1. That certain document now on file in the office of the City Clerk of
the City of Temecula entitled "City of Temecula Annual Operating Budget Fiscal Year
2016-17" is hereby adopted.
Section 2. That the following controls are hereby placed on the use and
transfers of budget appropriations:
A. No expenditure of funds shall be made unless there is an unencumbered
appropriation available to cover the expenditure.
B. The Department Director may prepare a transfer of appropriations within
departmental budget accounts, with the approval of the City Manager.
' C. The City Council must authorize transfers (appropriations) of funds from
the Unreserved Fund Balance and transfers between departmental budget accounts.
D. In accordance with City of Temecula Municipal Code Section 2.6.030, the
City Manager shall administer the City personnel system. The City Manager is
authorized to fix and alter the titles, compensation, and number of positions in the
Schedule of Authorized Positions as needed, subject to the total personnel expenditure
budget limitations approved by the City Council.
E. The City Manager may authorize expenditures of funds in amounts up to
$30,000. Any expenditure of funds in excess of $30,000 requires City Council action.
F. Pursuant to Section 3.32.050 of the Municipal Code, the City Manager
may authorize Public Works contracts in amounts up to $30,000. Any expenditure of
Public Works funds in excess of $30,000 require City Council action, except that the
City Manager may approve change orders on Public Works contracts approved by the
Council in amounts up to the project contingency established by Council.
G. Pursuant to Section 3.28.130 of the Municipal Code, the City Manager
may authorize purchases of supplies and equipment in amounts up to $30,000. Any
purchases of supplies and equipment in excess of $30,000 shall be awarded to the
lowest responsible bidder pursuant to formal bid procedures and require City Council
action, except that the City Manager may approve change orders on purchases of
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supplies and equipment approved by the Council in amounts up to the contingency
established by Council.
H. Pursuant to Section 3.28.250 of the Municipal Code, purchases of
supplies and equipment of an estimated value of $30,000 or less, may be made by the
purchasing agent in the open market pursuant to the procedure prescribed in Sections
3.28.260 through 3.28.280 and without observing the procedure prescribed in Sections
3.28.130 through 3.28.240; provided, however, that all bidding may be dispensed with
for purchases of supplies and equipment having a total estimated value of $5,000 or
less.
I. Appropriations and Revenue estimates for grant funded programs for FY
2015-16 which have not been expended, encumbered or received, are hereby carried
over for the applicable grant program to the subsequent fiscal year.
J. Appropriations for the transfer of funds to the Capital Improvement
Program for FY 2015-16 which have not been expended are hereby carried over to the
subsequent fiscal year.
Section 3. The Finance Director, in consultation with the City Manager, is
delegated the authority to determine and define the amounts of those components of
fund balance that are classified as "Assigned Fund Balance".
Section 4. The Finance Director is authorized to make temporary short term
interfund loans between appropriate funds in order to cover short term cash needs
caused by cash flow timing differences. These interfund loans must have an identified
repayment source.
Section 5. Outstanding encumbrances shown on the City books at June 30,
2016, are hereby appropriated for such contracts or obligations for FY 2016-17.
Section 6. There are numerous occasions when small dollar valued purchases
must be made for or on behalf of the City; and it is appropriate that a petty cash fund be
used to provide for the purchase of these smaller dollar valued items; now, therefore,
the City Council of the City of Temecula does hereby resolve, determine, and order as
follows:
A. There is hereby established a renewable petty cash fund to be maintained
in the Finance Department.
B. The imprest balance amount of the petty cash fund shall be $3,000.
C. Vouchers, receipts, or other evidence of payment shall be required before
reimbursement shall be made from said petty cash fund, in such form as shall be
required by Director of Finance.
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Section 7. The City Clerk shall certify adoption of the resolution.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this 14th day of June, 2016.
Mict ae S. Naggar, Mayor
ATTEST-
Rand ity Clerk
[SEAL]
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STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the
foregoing Resolution No. 16-33 was duly and regularly adopted by the City Council of the
City of Temecula at a meeting thereof held on the 14th day of June, 2016, by the following
vote:
AYES: 5 COUNCIL MEMBERS: Comerchero, Edwards, McCracken,
Rahn, Naggar
NOES: 0 COUNCIL MEMBERS: None
ABSTAIN: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
4::57
Randi Johl, City Clerk
Resos 16-33 4