HomeMy WebLinkAbout061416 Joint CC and TPFA Action Minutes ACTION MINUTES
TEMECULA CITY COUNCIL
REGULAR MEETING
CITY COUNCIL CHAMBERS
41000 MAIN STREET
TEMECULA, CALIFORNIA
JUNE 14, 2016—7:00 PM
6:00 PM - The City Council convened in Closed Session in the Canyons Conference Room on
the third floor of the Temecula City Hall concerning the following matters:
Conference with Legal Counsel—Existing Litigation. The City Council will meet in Closed
Session with the City Attorney pursuant to Government Code Section 54956.9(D)(1) with
respect to the matter of pending litigation: Los Ranchitos Homeowners Association v. City of
Temecula, Riverside County Superior Court No. RIC1512880.
At 6:00 PM Mayor Naggar called the City Council meeting to order and recessed to Closed
Session to consider the matters described on the Closed Session agenda.
The City Council meeting convened at 7:08 PM
CALL TO ORDER: Mayor Mike Naggar
Prelude Music: Erin Lee
Invocation: Sylvester Scott of Temecula Baha'i Community
Flag Salute: David Fahrion
ROLL CALL: Comerchero, Edwards, McCracken, Rahn, Naggar
PRESENTATIONS/PROCLAMATIONS
Presentation of Certificates of Achievement to Abby Reinke Elementary School 2016
Odyssey of the Mind Team
Presentation of Certificate of Recognition to Riverside County Principal of the Year Marc
Horton of Great Oak High School
PUBLIC COMMENTS
• Rebecca Weersing addressed the City Council.
CITY COUNCIL REPORTS
Action Minutes 061416 1
CONSENT CALENDAR
1 Waive Reading of Standard Ordinances and Resolutions - Approved Staff
Recommendation (5-0) Council Member Comerchero made the motion; it was
seconded by Council Member McCracken; and electronic vote reflected approval
by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar.
RECOMMENDATION:
1.1 That the City Council waive the reading of the text of all standard ordinances and
resolutions included in the agenda except as specifically required by the
Government Code.
2 Approve the Action Minutes of May 24. 2016 and May 26, 2016 Budget Workshop -
Approved Staff Recommendation (5-0) Council Member Comerchero made the
motion; it was seconded by Council Member McCracken; and electronic vote
reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn
and Naggar.
RECOMMENDATION:
2.1 Approve the action minutes of May 24, 2016;
2.2 Approve the action minutes of the May 26, 2016 Budget Workshop.
' 3 Approve the List of Demands - Approved Staff Recommendation (4-1) Council
Member Comerchero made the motion; it was seconded by Council Member
McCracken; and electronic vote reflected approval by Council Members
Comerchero, Edwards, McCracken and Rahn with Council Member Naggar
abstaining due to reimbursement, Check #176638 in the amount of $142, for City
related computer software.
RECOMMENDATION:
3.1 That the City Council adopt a resolution entitled:
RESOLUTION NO. 16-30
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS
AS SET FORTH IN EXHIBIT A
4 Approve the City Treasurer's Report as of April 30. 2016 - Approved Staff
Recommendation (5-0) Council Member Comerchero made the motion; it was
seconded by Council Member McCracken; and electronic vote reflected approval
by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar.
RECOMMENDATION:
' 4.1 That the City Council approve and file the City Treasurer's Report as of April 30,
2016.
Action Minutes 061416 2
5 Approve Financial Statements for the 3rd Quarter Ended March 31. 2016 - Approved
Staff Recommendation (5-0) Council Member Comerchero made the motion; it
was seconded by Council Member McCracken; and electronic vote reflected
approval by Council Members Comerchero, Edwards, McCracken, Rahn and
Naggar.
RECOMMENDATION:
5.1 That the City Council receive and file the Financial Statements for the 3rd
Quarter March 31, 2016
6 Approve the First Amendment to the Agreement with Fairbank. Maslin, Maullin, Metz
and Associates for Research and Community Outreach - Approved Staff
Recommendation (5-0) Council Member Comerchero made the motion; it was
seconded by Council Member McCracken; and electronic vote reflected approval
by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar.
RECOMMENDATION:
6.1 That the City Council approve the First Amendment to the Agreement with
Fairbank, Maslin, Maullin, Metz and Associates for research and community
outreach.
7 Adopt Ordinance 16-05 to Adopt Development Code Amendment Establishing
Performance Standards for Businesses Manufacturing Alcoholic Beverages with Retail
' Sales and a Tasting Room (Second Reading) - Approved Staff Recommendation
(5-0) Council Member Comerchero made the motion; it was seconded by Council
Member McCracken; and electronic vote reflected approval by Council Members
Comerchero, Edwards, McCracken, Rahn and Naggar.
RECOMMENDATION:
7.1 That the City Council adopt an ordinance entitled:
ORDINANCE NO. 16-05
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TEMECULA AMENDING PORTIONS OF TITLE 17 (ZONING)
OF THE TEMECULA MUNICIPAL CODE ESTABLISHING
DEFINITIONS AND PERFORMANCE STANDARDS FOR USES
INVOLVING THE MANUFACTURING OF ALCOHOLIC
BEVERAGES WITH RETAIL SALES AND TASTING ROOMS,
SUCH AS BREWERIES, DISTILLERIES, AND WINERIES AND
FINDING THAT THIS ORDINANCE IS EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT
TO CEQA GUIDELINES, SECTION 15061(B)(3)
Action Minutes 061416 3
8 Approve the First Amendment to the Agreement with Temecula Motorsports. Inc. for
Temecula Police Motorcycle Repair and Maintenance for Fiscal Year 2015-16 -
Approved Staff Recommendation (5-0) Council Member Comerchero made the
motion; it was seconded by Council Member McCracken; and electronic vote
reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn
and Nagger.
RECOMMENDATION:
8.1 That the City Council approve the First Amendment to the Agreement with
Temecula Motorsports, Inc., in the amount of $12,500, for Temecula Police
motorcycle repair and maintenance, for a total agreement amount of $42,500 for
Fiscal Year 2015-16.
9 Approve a Memorandum of Understanding Between the City of Temecula and
Foundation for Senior Care for Transportation and Parking Lot Related Services at the
Mary Phillips Senior Center - Approved Staff Recommendation (5-0) Council
Member Comerchero made the motion; it was seconded by Council Member
McCracken; and electronic vote reflected approval by Council Members
Comerchero, Edwards, McCracken, Rahn and Naggar.
RECOMMENDATION:
9.1 That the City Council approve the Memorandum of Understanding between the
City of Temecula and Foundation for Senior Care for the provision of
' transportation services provided by the Foundation and utilizing the City facility,
Mary Phillips Senior Center parking lot, as a connectivity destination for pick-up
and drop-off of Foundation clients.
10 Approve the First Amendment to the Consultant Services Agreement with Helixstorm for
Technology Services to Include but not Limited to Virtualization, Network. and System
Administration - Approved Staff Recommendation (5-0) Council Member
Comerchero made the motion; it was seconded by Council Member McCracken;
and electronic vote reflected approval by Council Members Comerchero,
Edwards, McCracken, Rahn and Naggar.
RECOMMENDATION:
10.1 That the City Council approve the First Amendment to the Consultant Services
Agreement with Helixstorm, in the amount of $100,000 for Technology-related
services, for a total agreement amount of$200,000.
11 Approve the First Amendment to the Contractor Services Agreement with T&D
Communications for Cabling Services - Approved Staff Recommendation (5-0)
Council Member Comerchero made the motion; it was seconded by Council
Member McCracken; and electronic vote reflected approval by Council Members
Comerchero, Edwards, McCracken, Rahn and Naggar.
RECOMMENDATION:
11.1 That the City Council approve the First Amendment to the Contractor Services
Agreement with T&D Communications, in the amount of $10,000 for cabling
services, for a total agreement amount of$40,000.
Action Minutes 061416 4
12 Approve the Fourth Amendment to the Minor Maintenance Agreement with Innovative
Document Solutions for Fiscal Years 2015-16 through 2018-19 for Canon Copiers and
Printers - Approved Staff Recommendation (5-0) Council Member Comerchero
made the motion; it was seconded by Council Member McCracken; and electronic
vote reflected approval by Council Members Comerchero, Edwards, McCracken,
Rahn and Naggar.
RECOMMENDATION:
12.1 Approve the Fourth Amendment to the Minor Maintenance Services Agreement
with Innovative Document Solutions (IDS) to extend the Term to June 30, 2019;
to increase the authorized annual contract amount for Fiscal Years 2015-16
through 2018-19 to $110,000; thereby, amending the total Agreement amount to
$761,600; and to amend the Payment Rates and Schedule (Exhibit B);
12.2 Approve an additional appropriation to the Minor Maintenance Services
Agreement in the amount of $20,000 for Fiscal Year 2015-16.
13 Approve Purchase and Installation Agreement and Related Budget Transfer
with Bibliotheca for the SmartServe 1000 Self-Service Checkout Station at the
Ronald H. Roberts Temecula Public Library - Approved Staff Recommendation (5-0)
Council Member Comerchero made the motion; it was seconded by Council
Member McCracken; and electronic vote reflected approval by Council Members
Comerchero, Edwards, McCracken, Rahn and Naggar.
' RECOMMENDATION:
13.1 Approve Purchase and Installation Agreement with Bibliotheca in an amount not
to exceed $30,000;
13.2 Approve a Budget Transfer of $4,652 from TCSD Operating Budget
(190.180.999.5250) to the Information Technology — Library Operating Budget
(320.620.999.5610), in accordance with Budget Policy II.C.
14 Approve Fiscal Year 2016-17 CR&R Schedule of Solid Waste and Recycling Rates
Pursuant to Franchise Agreement with CR&R. Inc. - Approved Staff Recommendation
(5-0) Council Member Comerchero made the motion; it was seconded by Council
Member McCracken; and electronic vote reflected approval by Council Members
Comerchero, Edwards, McCracken, Rahn and Naggar.
RECOMMENDATION:
14.1 That the City Council adopt a resolution entitled:
RESOLUTION NO. 16-31
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA APPROVING SOLID WASTE AND RECYCLING
RATES FOR THE FISCAL YEAR 2016-17
Action Minutes 061416 5
15 Approve an Agreement with NRG EV Services LLC for the Installation of an Electric
Vehicle Charqinq Station at Sixth Street Parking Lot - Approved Staff
' Recommendation (5-0) Council Member Comerchero made the motion; it was
seconded by Council Member McCracken; and electronic vote reflected approval
by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar.
RECOMMENDATION:
15.1 That the City Council approve the Charging Services Agreement between the
City and NRG EV Services LLC ("EVgo") for the 6th Street Parking Lot and
authorize the Mayor to execute it on behalf of the City.
16 Approve an Agreement with Inland Empire Property Services, Inc. for Weed Abatement
Services for Fiscal Year 2015-16 - Approved Staff Recommendation (5-0) Council
Member Comerchero made the motion; it was seconded by Council Member
McCracken; and electronic vote reflected approval by Council Members
Comerchero, Edwards, McCracken, Rahn and Naggar.
RECOMMENDATION:
16.1 That the City Council approve an Agreement with Inland Empire Property
Services, Inc., in the amount of$40,000, for Weed Abatement Services.
17 Award a Construction Contract to Los Angeles Traffic Signal Transportation. Inc. for the
Winchester Road at Roripaugh Road Signal Modification, PW15-03 - Approved Staff
' Recommendation (5-0) Council Member Comerchero made the motion; it was
seconded by Council Member McCracken; and electronic vote reflected approval
by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar.
RECOMMENDATION:
17.1 Award a Construction Contract to Los Angeles Traffic Signal Transportation, Inc.,
in the amount of $85,800, for the Winchester Road at Roripaugh Road Signal
Modification, PW15-03;
17.2 Authorize the City Manager to approve Change Orders not to exceed the
contingency amount of$8,580, which is equal to 10% of the Contract amount;
17.3 Make a finding that the Winchester Road at Roripaugh Road Traffic Signal
Modification is exempt from Multiple Species Habitat Conservation Plan
(MSHCP)fees.
18 Award a Construction Contract to Pavement Coatings Co. for the Annual Citywide Slurry
Seal for Arterial Streets for Fiscal Year 2015-16, PW15-10 - Approved Staff
Recommendation (5-0) Council Member Comerchero made the motion; it was
seconded by Council Member McCracken; and electronic vote reflected approval
by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar.
Action Minutes 061416 6
RECOMMENDATION:
' 18.1 Award a Construction Contract to Pavement Coatings Co., in the amount of
$672,901.24, for the Annual Citywide Slurry Seal for Arterial Streets, for Fiscal
Year 2015-16, PW 15-10;
18.2 Authorize the City Manager to approve Contract Change Orders up to 10% of
the contract amount, $67,290.12;
18.3 Make a finding that the Citywide Slurry Seal for Arterial Streets project is exempt
from Multiple Species Habitat Conservation Plan (MSHCP) fees.
19 Approve an Agreement with Aztec Landscaping, Inc. d/b/a Aztec Janitorial for Janitorial
Services for Park Restrooms and Gazebo/Picnic Shelters for Fiscal Year 2016-17 -
Approved Staff Recommendation (5-0) Council Member Comerchero made the
motion; it was seconded by Council Member McCracken; and electronic vote
reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn
and Naggar.
RECOMMENDATION:
19.1 That the City Council approve an Agreement with Aztec Landscaping, Inc. d/b/a
Aztec Janitorial, in the amount of $73,652.52, to provide Janitorial Services for
Park Restrooms and Gazebo/Picnic Shelters for Fiscal Year 2016-17;
' 19.2 Authorize the City Manager to approve additional work not to exceed the
contingency amount of $7,365.25, which is approximately 10% of the annual
amount.
20 Approve a Three-Year Agreement with Excel Landscape. Inc. for Landscape
Maintenance Services - Approved Staff Recommendation (5-0) Council Member
Comerchero made the motion; it was seconded by Council Member McCracken;
and electronic vote reflected approval by Council Members Comerchero,
Edwards, McCracken, Rahn and Naggar.
RECOMMENDATION:
20.1 Approve a Three-Year Agreement with Excel Landscape, Inc., in the amount of
$2,358,869 annually, for a total three-year Agreement amount of $7,076,607, for
Landscape Maintenance Services;
20.2 Authorize the City Manager to approve additional work not to exceed the annual
contingency amount of$353,830.35, for a total three-year contingency amount of
$1,061,491.05, which is approximately 15% of the Agreement amount.
Action Minutes 061416 7
21 Approve an Agreement with West Coast Arborists. Inc., for Citywide Tree Trimming
Maintenance Services for Fiscal Year 2016-17 - Approved Staff Recommendation
' (5-0) Council Member Comerchero made the motion; it was seconded by Council
Member McCracken; and electronic vote reflected approval by Council Members
Comerchero, Edwards, McCracken, Rahn and Naggar.
RECOMMENDATION:
21.1 That the City Council approve an Agreement with West Coast Arborists, Inc., in
the amount of $500,000, to provide Citywide Tree Trimming Maintenance
Services for Fiscal Year 2016-17.
22 Approve the First Amendment to the Agreement with McPeek's Dodge of Anaheim for
the Purchase of Five Trucks for Fiscal Year 2015-16 - Approved Staff
Recommendation (5-0) Council Member Comerchero made the motion; it was
seconded by Council Member McCracken; and electronic vote reflected approval
by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar.
RECOMMENDATION:
22.1 That the City Council approve the First Amendment to the Agreement with
McPeek's Dodge of Anaheim, in the amount of $8,372.40, which represents
sales tax on the five new trucks for Fiscal Year 2015-16.
23 Approve Amendments to Five Annual Agreements for Various On-Call Traffic
' Engineering-Related Services for Fiscal Year 2016-17 - Approved Staff
Recommendation (5-0) Council Member Comerchero made the motion; it was
seconded by Council Member McCracken; and electronic vote reflected approval
by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar.
RECOMMENDATION:
23.1 That the City Council approve Amendments to Five Annual Agreements, in the
amounts specified, for Various On-Call Traffic Engineering-Related Services for
Fiscal Year 2016-17, as follows:
Altec Industries, Inc. First Amendment $30,000
Counts Unlimited, Inc. First Amendment $30,000
Crosstown Electrical & Data, Inc. First Amendment $30,000
Pacific Striping, Inc. First Amendment $30,000
Willdan Engineering First Amendment $30,000
RECESS
At 7:46 PM, the City Council recessed and convened as the Temecula Community Services
District Meeting, the Successor Agency to the Temecula Redevelopment Agency Meeting and
' the Temecula Public Financing Authority Meeting. At 7:46 PM, the Temecula Public Financing
Authority Meeting recessed and convened as the Joint City Council, Community Services
District and Successor Agency to the Redevelopment Agency Meeting. At 8:48 PM, the joint
meeting adjourned and City Council resumed with the remainder of the City Council Agenda.
Action Minutes 061416 8
JOINT MEETING OF THE CITY COUNCIL, COMMUNITY SERVICES DISTRICT, AND
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
' CALL TO ORDER: Chairperson Mike Naggar
ROLL CALL: COUNCIL MEMBERS/DIRECTORS:
Comerchero, Edwards, McCracken, Rahn, Naggar
PUBLIC COMMENTS (None)
29 Approve Fiscal Years 2017-21 Capital Improvement Program (CIP) and Adopt Fiscal
Year 2016-17 CIP and Annual Operating Budgets for the City of Temecula, the
Temecula Community Services District (TCSD) and the Successor Agency to the
Redevelopment Agency (SARDA) - Approved Staff Recommendation (5-0) Council
Member Comerchero made the motion; it was seconded by Council Member
Edwards; and electronic vote reflected approval by Council Members
Comerchero, Edwards, McCracken, Rahn and Naggar.
RECOMMENDATION:
That the City Council/Board of Directors:
29.1 Adopt a resolution entitled:
RESOLUTION NO. 16-32
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA APPROVING THE CAPITAL IMPROVEMENT
PROGRAM FOR FISCAL YEARS 2017-2021 AND ADOPTING
THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR
FISCAL YEAR 2016-17
29.2 Adopt a resolution entitled:
RESOLUTION NO. CSD 16-03
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY
OF TEMECULA ADOPTING THE FISCAL YEAR 2016-17
PRELIMINARY ANNUAL OPERATING BUDGET AND
ESTABLISHING CONTROLS ON CHANGES IN
APPROPRIATIONS
Action Minutes 061416 9
29.3 Adopt a resolution entitled:
RESOLUTION NO. SARDA 16-02
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
SUCCESSOR AGENCY TO THE TEMECULA
REDEVELOPMENT AGENCY APPROVING THE CAPITAL
IMPROVEMENT PROGRAM FISCAL YEARS 2017-2021,
ADOPTING THE CAPITAL IMPROVEMENT PROGRAM
BUDGET FOR FISCAL YEAR 2016-17, ADOPTING THE
FISCAL YEAR 2016-17 ANNUAL OPERATING BUDGET AND
ESTABLISHING CONTROLS ON CHANGES IN
APPROPRIATIONS
29.4 Adopt a resolution entitled:
RESOLUTION NO. 16-33
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA ADOPTING THE FISCAL YEAR 2016-17
ANNUAL OPERATING BUDGET AND ESTABLISHING
CONTROLS ON CHANGES IN APPROPRIATIONS
29.5 Adopt a resolution entitled:
RESOLUTION NO. 16-34
' A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA REVISING THE SCHEDULE OF AUTHORIZED
POSITIONS
29.6 Adopt a resolution entitled:
RESOLUTION NO. 16-35
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA ESTABLISHING THE APPROPRIATIONS LIMIT
FOR FISCAL YEAR 2016-17
JOINT MEETING ADJOURNMENT
RECONVENE TEMECULA CITY COUNCIL
DEPARTMENTAL REPORTS
30 City Council Travel/Conference Report
BOARD/COMMISSION REPORTS
CITY MANAGER REPORT
Action Minutes 061416 10
I
CITY ATTORNEY REPORT
City Attorney Thorson reported there were no reportable actions in regards to the Closed
Session items.
ADJOURNMENT
At 8:49 PM, the City Council meeting was formally adjourned to Tuesday, June 28, 2016, at
5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council
Chambers, 41000 Main Street, Temecula, California.
ii/IehY/hY Y
Adjourned in Memory of the Orlando Victims
..........
Michael S. Nagga , Mayor
ATTEST:
' Ran Jo y Clerk
[SEAL]
Action Minutes 061416 11