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Home My WebLink About062816 CC Action Minutes ACTION MINUTES TEMECULA CITY COUNCIL REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA JUNE 28, 2016 – 7:00 PM 6:00 PM - The City Council convened in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matters: 1. CONFERENCE WITH LEGAL COUNSEL—PENDING LITIGATION. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(1) with respect to the following matter of pending litigation: Los Ranchitos Homeowners Association v. City of Temecula, Riverside County Superior Court No. RIC1512880. 2. CONFERENCE WITH LEGAL COUNSEL— PENDING LITIGATION. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(1) with respect to the following matter of pending litigation: Claim of Granite Construction Company for additional compensation for work on Main Street Bridge Over Murrieta Creek (Replacement), Project No. PW03-05. ' At 6:00 PM Mayor Naggar called the City Council meeting to order and recessed to Closed Session to consider the matters described on the Closed Session agenda. The City Council meeting convened at 7:01 PM. CALL TO ORDER: Mayor Mike Naggar Prelude Music: Min Ji Kim Invocation: Mayor Mike Naggar Flag Salute: County Supervisor Chuck Washington ROLL CALL: Comerchero (absent), Edwards, McCracken, Rahn, Naggar PRESENTATIONS/PROCLAMATIONS Presentation of Certificates of Achievement to Evan Bonnand, Richard Austin LaFleur, Gino Piccino, and Zachary Skinner of Troop #301 for Attaining Eagle Scout Rank Presentation of Certificates of Achievement to Invictus Games Participants Sarah Rudder and Eric Rodriquez Action Minutes 062816 1 PUBLIC COMMENTS The following individuals addressed the City Council: • Leland Mark • Michael Michael CITY COUNCIL REPORTS CONSENT CALENDAR 1 Waive Reading of Standard Ordinances and Resolutions — Approved Staff Recommendation (4-0, Council Member Comerchero absent) Council Member McCracken made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Edwards, McCracken, Rahn and Naggar with Council Member Comerchero absent. RECOMMENDATION: 1.1 That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. 2 Approve the Action Minutes and Joint Meeting Action Minutes of June 14, 2016 — ' Approved Staff Recommendation (4-0, Council Member Comerchero absent) Council Member McCracken made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Edwards, McCracken, Rahn and Naggar with Council Member Comerchero absent. RECOMMENDATION: 2.1 That the City Council approve the Action Minutes and Joint Meeting Action Minutes of June 14, 2016. 3 Approve the List of Demands — Approved Staff Recommendation (4-0, Council Member Comerchero absent) Council Member McCracken made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Edwards, McCracken, Rahn and Naggar with Council Member Comerchero absent. RECOMMENDATION: 3.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16-36 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A Action Minutes 062816 4 Adopt Resolutions Regarding the November 8, 2016 General Municipal Election — ' Approved Staff Recommendation (4-0, Council Member Comerchero absent) Council Member McCracken made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Edwards, McCracken, Rahn and Naggar with Council Member Comerchero absent. RECOMMENDATION: That the City Council adopt the following resolutions regarding the November 8, 2016 General Municipal Election: 4.1 Adopt a resolution entitled: RESOLUTION NO. 1637 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2016, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES 4.2 Adopt a resolution entitled: RESOLUTION NO. 16-38 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF RIVERSIDE TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2016 WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE 4.3 Adopt a resolution entitled: RESOLUTION NO. 16-39 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2016 1 Action Minutes 062816 3 4.4 Adopt a resolution entitled: ' RESOLUTION NO. 16-40 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA SETTING PRIORITIES FOR FILING WRITTEN ARGUMENT(S) AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS FOR ANY MEASURE(S) THAT MAY QUALIFY TO BE PLACED ON THE BALLOT FOR THE NOVEMBER 8, 2016 GENERAL MUNICIPAL ELECTION 4.5 Adopt a resolution entitled: RESOLUTION NO. 16-41 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA PROVIDING FOR THE CONDUCT OF A SPECIAL RUNOFF ELECTION FOR ELECTIVE OFFICES IN THE EVENT OF TIE VOTE AT ANY MUNICIPAL ELECTION 5 Approve Allocation for the County of Riverside. Information Technology Division for Emergency Radio Rental, Maintenance, and Repair for Temecula Police Motorcycle Fleet for Fiscal Year 2015-16 and 2016-17 — Approved Staff Recommendation (4-0, ' Council Member Comerchero absent) Council Member McCracken made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Edwards, McCracken, Rahn and Naggar with Council Member Comerchero absent. RECOMMENDATION: 5.1 That the City Council approve an allocation of funds to the County of Riverside, Information Technology Division, for the rental, maintenance and repair of City Police motorcycle fleet emergency radios in the amount of $38,000 for Fiscal Year 2015-16 and an allocation of $38,000 for Fiscal Year 2016-17. 6 Approve the Cumulative Purchase of Miscellaneous Materials and Supplies Anticipated to Exceed $30.000 per Vendor for Fiscal Year 2015-16 and Fiscal Year 2016-17 — Approved Staff Recommendation (4-0, Council Member Comerchero absent) Council Member McCracken made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Edwards, McCracken, Rahn and Naggar with Council Member Comerchero absent. RECOMMENDATION: Action Minutes 062816 a 6.1 MS-16 FY16-17 Vendor Amount Amount Descri tion of Purchases Hank's Hardware $80,000 $80,000 Miscellaneous hardware items Consolidated Electrical $40,000 $40000 Electrical equipment and supplies Grainger $40,000 $40,000 Miscellaneous facilities equipment Maintex $40,000 $40,000 Janitorial supplies 7 Approve the Four-Year Agreement with Animal Friends of the Valleys, Inc. for Animal Control Services — Approved Staff Recommendation (4-0, Council Member Comerchero absent) Council Member McCracken made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Edwards, McCracken, Rahn and Naggar with Council Member Comerchero absent. RECOMMENDATION: 7.1 That the City Council approve the Agreement with Animal Friends of the Valleys, Inc., in the amount of $120,000 annually, for animal control services within Temecula City limits, for a total four-year agreement amount of $480,000. 8 Approve the First Amendment to the Agreement with Vavrinek, Trine, Day & Co., LLP ' for Financial Audit Services for the Fiscal Years Ended June 30, 2016 and June 30 2017 — Approved Staff Recommendation (4-0, Council Member Comerchero absent) Council Member McCracken made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Edwards, McCracken, Rahn and Naggar with Council Member Comerchero absent. RECOMMENDATION: 8.1 That the City Council approve the First Amendment to the Agreement with Vavrinek, Trine, Day & Co., LLP in the amount of $93,839 for financial audit services for Fiscal Years ended June 30, 2016 and June 30, 2017, for a total agreement amount of$228,479. 9 Approve the Second Amendment to the Agreement with Chad Wohlford dba: Wohlford Consulting for Additional Cost Allocation Plan and User Fee Study Analysis for Fiscal Year 2015-16 — Approved Staff Recommendation (4-0, Council Member Comerchero absent) Council Member McCracken made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Edwards, McCracken, Rahn and Naggar with Council Member Comerchero absent. RECOMMENDATION: ' 9.1 That the City Council approve the Second Amendment to the Agreement with Chad Wohlford dba: Wohlford Consulting, in the amount of $15,863, for additional Cost Allocation Plan and User Fee Study analysis for a total agreement amount of $57,613. Action Minutes 062816 5 10 Approve Annual Renewal of Insurance Policies — Liability, Property, Automobile Physical Damage & Contractor's Equipment, Difference In Conditions (Earthquake and Flood), Excess Workers' Compensation, Crime, and Cyber Risk — Approved Staff Recommendation (4-0, Council Member Comerchero absent) Council Member McCracken made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Edwards, McCracken, Rahn and Naggar with Council Member Comerchero absent. RECOMMENDATION: 10.1 Approve the insurance policy renewal for Liability insurance with AIX Specialty Insurance Company, in the amount of $134,160, for the period of July 1, 2016 to July 1, 2017; 10.2 Approve the insurance policy renewal for Property insurance with American Home Assurance Company, in the amount of $89,803, for the period of July 1, 2016 to July 1, 2017; 10.3 Approve the insurance policy renewal for Auto Physical Damage & Contractor's Equipment insurance with Hanover Insurance Company (Hanover Insurance Companies), in the amount of $7,102, for the period of July 1, 2016 to July 1, 2017; 10.4 Approve the insurance policy renewal for Difference In Conditions (Earthquake ' and Flood) insurance with Empire Indemnity Insurance Company with participation from Ironshore Europe Limited, QBE Specialty Insurance Company, Ironshore Insurance Ltd, General Security Indemnity Cc of Arizona, Underwriters at Lloyd's, London, in the amount of $191,787, for the period of July 1, 2016 to July 1, 2017; 10.5 Approve the insurance policy renewal for Excess Workers' Compensation insurance with New York Marine and General Insurance Company (ProSight Specialty Group), in the amount of $48,263, for the period of July 1, 2016 to July 1, 2017; 10.6 Approve the insurance policy for Crime insurance with Hanover Insurance Company (Hanover Insurance Companies), in the amount of $2,832, for the period of July 1, 2016 to July 1, 2017; 10.7 Approve the insurance policy for Cyber Risk insurance with National Union Fire Insurance Company of Pittsburgh, PA, in the amount of $9,615, for the period of July 1, 2016 to July 1, 2017. 11 Approve an Agreement with Esgil Corporation for Plan Check Services for Fiscal Year 2016-17 — Approved Staff Recommendation (4-0, Council Member Comerchero absent) Council Member McCracken made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Edwards, McCracken, Rahn and Naggar with Council Member Comerchero absent. RECOMMENDATION: Action Minutes 062816 6 11.1 That the City Council approve the Agreement with Esgil Corporation, in the amount of $200,000, for Plan Check Services for Fiscal Year 2016-17. 12 Approve a Consultant Services Agreement with Blanca Y. Price for Landscape Plan Check and Inspection Services for Fiscal Year 2016-17 — Approved Staff Recommendation (4-0, Council Member Comerchero absent) Council Member McCracken made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Edwards, McCracken, Rahn and Naggar with Council Member Comerchero absent. RECOMMENDATION: 12.1 That the City Council approve a Consulting Services Agreement with Blanca Y. Price, in the amount of $150,000, to perform Landscape Plan Check and Inspection Services for Fiscal Year 2016-17. 13 Approve an Agreement with MDG Associates, Inc. for the Provision of Community Development Block Grant (CDBG) Administration Services — Approved Staff Recommendation (4-0, Council Member Comerchero absent) Council Member McCracken made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Edwards, McCracken, Rahn and Naggar with Council Member Comerchero absent. RECOMMENDATION 13.1 That the City Council approve an agreement with MDG Associates Inc., in the amount of $80,600, plus 10% contingency, for a total agreement of $88,660, for the provision of Community Development Block Grant (CDBG) Administration Services. 14 Approve the Second Amendment to the Agreement with Chicago Title Company for Title and Escrow Services for Fiscal Year 2016-17 — Approved Staff Recommendation (4-0, Council Member Comerchero absent) Council Member McCracken made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Edwards, McCracken, Rahn and Naggar with Council Member Comerchero absent. RECOMMENDATION: 14.1 That the City Council approve the Second Amendment to the Agreement with Chicago Title Company, in the amount of $30,000, to provide annual Title and Escrow Services for Fiscal Year 2016-17. 15 Approve the Amendments to Annual Agreements for Professional On-Call Services Required by the Department of Public Works Capital Improvements Projects (CIP) Division, for Fiscal Year 2016-17 — Approved Staff Recommendation (4-0, Council Member Comerchero absent) Council Member McCracken made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Edwards, McCracken, Rahn and Naggar with Council Member Comerchero absent. RECOMMENDATION: Action Minutes 062816 15.1 Property Acquisition Services Interwest Consulting Group, Inc. — First Amendment $60,000 Paragon Partners Ltd. — First Amendment $60,000 Geotechnical and Material Testing Services Construction Testing & Engineering, Inc. — First $100,000 Amendment Geocon West, Inc. — First Amendment $100,000 Leighton Consulting, Inc. — First Amendment $100,000 Engineering, Survey, and Environmental Services David Evans and Associates, Inc. — First Amendment $100,000 Dokken Engineering— First Amendment $100,000 Michael Baker International, Inc. — Second Amendment $100,000 16 Approve an Increase to the Contingency of the Main Street Bridge Over Murrieta Creek (Replacement). PW03-05 — Approved Staff Recommendation (3-0-1, Council Member Comerchero absent, Council Member Rahn abstained) Council Member McCracken made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Edwards, McCracken and Naggar with Council Member Comerchero absent and Council Member Rahn abstaining due to the fact he worked on this project prior to being elected to City Council. RECOMMENDATION. 16.1 Approve an increase to the contingency of the Main Street Bridge Over Murrieta Creek (Replacement), PW03-05, in the amount of $46,702.59, from the project construction account. 16.2 Increase the City Manager change order approval authority by the same amount ($46,702.59). 17 Receive and File Temporary Street Closure for The Gathering — A Cultural Night Concert Scheduled for August 21 2016 — Approved Staff Recommendation (4-0, Council Member Comerchero absent) Council Member McCracken made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Edwards, McCracken, Rahn and Naggar with Council Member Comerchero absent. RECOMMENDATION: Action Minutes 062816 8 17.1 That the City Council receive and file the following proposed action by the City Manager: Temporarily close certain streets for the following special event in Old Town: THE GATHERING — A CULTURAL NIGHT CONCERT RECESS At 7:33 PM, the City Council recessed and convened as the Temecula Community Services District Meeting and the Successor Agency to the Temecula Redevelopment Agency Meeting, At 7:44 PM, the City Council resumed with the remainder of the City Council Agenda. RECONVENE TEMECULA CITY COUNCIL PUBLIC HEARING 24 Approve Planning Application Number LR13-0001, Multi-Use Trails and Bikeways Master Plan Update — Approved Staff Recommendation (4-0, Council Member Comerchero absent) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Edwards, McCracken, Rahn and Naggar with Council Member Comerchero absent. RECOMMENDATION: ' 24.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16-42 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING LONG RANGE PLANNING APPLICATION NO. LR13-0001, MULTI-USE TRAILS AND BIKEWAYS MASTER PLAN UPDATE, AND MAKING A FINDING OF EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) SECTION 15262, FEASIBILITY AND PLANNING STUDIES • Rick Peoples and Larry Markham addressed the City Council on this item. 25 Adopt Updated Community Development Block Grant (CDBG) Citizen Participation Plan — Approved Staff Recommendation (4-0, Council Member Comerchero absent) Council Member Edwards made the motion; it was seconded by Council Member Rahn; and electronic vote reflected approval by Council Members Edwards, McCracken, Rahn and Naggar with Council Member Comerchero absent. RECOMMENDATION: 25.1 That the City Council adopt a resolution entitled: Action Minutes 062816 9 RESOLUTION NO. 16-43 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA TO ADOPT AN UPDATED CITIZEN PARTICIPATION PLAN SETTING FORTH THE CITY'S POLICIES AND PROCEDURES FOR CITIZEN PARTICIPATION IN THE COMMUNITY DEVELOPMENT BLOCK PROGRAM (CDBG) FIVE-YEAR CONSOLIDATED PLAN, ASSESSMENT OF FAIR HOUSING, ANNUAL ACTION PLANS, ANNUAL PERFORMANCE REPORTS, AND SUBSTANTIAL AMENDMENTS DEPARTMENTALREPORTS 26 Community Development Monthly Report 27 Police Department Monthly Report 28 Public Works Department Monthly Report BOARD/COMMISSION REPORTS CITY MANAGER REPORT ' CITY ATTORNEY REPORT City Attorney Thorson reported Council Member Rahn abstained on Closed Session Item 2 due to the fact he worked on the Main Street Bridge Over Murrieta Creek Project, PW03-05, prior to being elected to City Council. He also reported there were no reportable actions in regards to the Closed Session items. ADJOURNMENT At 8:45 PM, the City Council meeting was formally adjourned to Tuesday, July 12, 2016, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. Michael S. Naggar, Mayor A; Ran i Johl, City Clerk [SEAL] Action Minutes 062816 10