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Home My WebLink About031191 PRC Agenda AGENDA TEMECULA PARKS AND RECREATION COMMISSION REGULAR MEETING TO BE HELD A T RANCHO ELEMENTARY SCHOOL MARCH 11, 1991 7:00 P.M. CALL TO ORDER: Flag Salute Chairperson Kirby ROLL CALL: Brode, Harker, Hillin, Kirby, Nimeshein PUBLIC COMMENTS A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state vour name and ~ddresS. For all other agenda items, a "Request to Speak" form must be filed with the Parks and Recreation Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. PR/AGENDA/031191 1 03/05/91 COMMISSION BUSINESS 1. AI3x~roval of Minutes - February 11, 1991 RECOMMENDATION: 1.1 Approve minutes of February 11, 1991 Parks and Recreation Commission meeting as submitted. TCSD Organizational Chart DISCUSSION: 2. 1 Discuss current operations and responsibilities of the TCSD. S~orts Park Conceptual Master Plan RECOMMENDATION: 3. 1 Approve and recommend to the Board of Directors to approve the Sports Park Conceptual Master Plan. TCSD Assessment Audit for FY 1991-92 RECOMMENDATION: 4. 1 Approve and recommend to the Board of Directors to pursue an assessment audit for FY 1991-92. S~orts Park Renovation Projects DISCUSSION: 5. 1 Discuss status of renovation projects at Sports Park. COMMUNITY SERVICES DIRECTOR REPORT PARKS AND RECREATION COMMISSION REPORTS ADJOURNMENT Next regular meeting, April 8, 1991, 7:00 p.m., at Rancho Elementary School, 31530 La Serena Way, Temecula, California, 92390. PR/AGENDA/031191 2 03/05/91 ITEM NO. 1 MINUTES OF A REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION OF THE CITY OF TEMECULA FEBRUARY 11, 1991 A regular meeting of the Temecula Parks and Recreation Commission was called to order by Chairperson Kirby at Rancho Elementary School, 31530 La Serena Way, Temecula, California, 92390, at 7:00 P.M. PRESENT: 4 COMMISSIONERS: Brode, Harker, Nimeshein, Kirby ABSENT: 1 COMMISSIONERS: Hillin Also present were Community Services Director Shawn Nelson, and Administrative Secretary Kathleen Hughes. The pledge of allegiance was led by Chairperson Kirby. COMMISSION BUSINESS 1. APPROVAL OF THE MINUTES OF JANUARY :28. 1991 1.1 Recommendation to approve the minutes of January 28, 1991, as amended. COMMISSIONER HARKER moved to approve the minutes of January 28, 1991, seconded by COMMISSIONER BRODE. AYES: 3 COMMISSIONERS: Brode, Harker, Nimeshein ABSTAIN: 1 COMMISSIONER: Kirby NOES: 0 COMMISSIONERS: None ABSENT: 1 COMMISSIONER: Hillin BUDGET PREPARATION - FY 1991-91 2.1 Recommendation to authorize Purkiss-Rose to develop the city-wide Parks and Recreation Master Plan, which will be the Parks and Recreation element to the City's General Plan. SHAWN NELSON stated that the Master Plan Selection Committee, consisting of; Sal Munoz, Presidere; Dee Hillin, Commissioner; Gary Thornhill, Planning Director; Gary King, Park Development Coordinator; and, Shawn D. Nelson, Director of Community Services (with Commissioner Brode being absent), met on January 30, 1991, and interviewed the final four consultants for the development of the Parks and Recreation Master Plan. PRMIN02/11/91 -1- 02/22/91 Mr. Nelson proposed that a Technical Sub-Committee be formed, and suggested that a member of the Parks and Recreation Commission chair the Technical Sub-Committee. He stated that this chairperson will also need to be available to be on the General Plan Coordinating Committee. COMMISSIONER BRODE made a motion to authorize Purkiss-Rose to develop the city-wide Parks and Recreation Master Plan, which will be the Parks and Recreation element to the City's General Plan, and suggested that the representative from the Parks and Recreation Commission for the Technical Sub-Committee and for the General Plan Coordinating Committee be Chairperson Kirby, seconded by COMMISSIONER NIMESHEIN. AYES: 4 COMMISSIONERS: Brode, Harker, Nimeshein, Kirby NOES: 0 COMMISSIONERS: None ABSENT: 1 COMMISSIONER: Hillin TCSD RECREATION PROGRAM REPORT 3.1 Discuss the current and proposed recreation programs. SHAWN NELSON submitted a staff report. Discussion followed regarding upcoming recreation programs and events by Commissioners and Staff. TCSD MAINTENANCE REPORT 4.1 Discuss the current proposed maintenance projects. SHAWN NELSON submitted a staff report. Discussion followed regarding current and upcoming projects. ADJOURNMENT DATES FOR PARKS AND RECREATION COMMISSION MEETINGS 5.1 Recommendation to approve adjourning to the 2nd Monday of the month for Parks and Recreation Commission Meetings. COMMISSIONER BRODE moved to approve adjourning to the 2rid Monday of the month for Parks and Recreation Commission Meetings, seconded by COMMISSIONER HARKER. AYES: 4 COMMISSIONERS: Brode, Harker, Nimeshein, Kirby NOES: 0 COMMISSIONERS: None ABSENT: 1 COMMISSIONER: Hillin PRMIN02/11/91 -2- 02/22/91 COMMUNITY SERVICES DIRECTOR REPORT SHAWN NELSON provided an update on the following items: April 24 - 26, 1991, is the League of California Cities, Community Services Conference in Monterey, California, and the Parks and Recreation Commissioners are invited to attend. Mayor Pro Tem Pat Birdsall has been appointed liaison between the Board of Directors of the Temecula City Council and the Parks and Recreation Commission, and will be available for any comments, through any member of the Commission. The Over-The-Hill Football Game is set for Saturday, February 16, 1991 at 7:00 p.m., and some of the proceeds (estimated between $5,000.00 and $15,000.00) will benefit the Temecula Community Services District. The Sports Park Ball Field Lighting Project Phase I work began Friday, February 8, 1991, and are on schedule to meet the deadline. Bids will be available February 15, 1991, for Phase II of the Sports Park Ball Field Lighting Project. Plans and specifications are being prepared for the Restroom/Snack Bar Project at Sports Park. The plans should be completed by the end of February, and the project should be ready to go out to bid in March. The bid packets for the Community Development Block Grant of $120,000.00 for the curb and gutter work at Sam Hicks Monument Park ($50,000 from CDBG, and $70,000 from the City of Temecula), will be available February 15, 1991. We plan to award the contract in March, and to have the project completed by the end of May, 1991. We are in the process of ~nalizing the agreement with Woodcreek for the installation of the split rail fencing for the park site on La Serena Way. Our goal is to make this park site a functional park within forty-five (45) days. * Business cards are being ordered for all Parks and Recreation Commission members. PARKS AND RECREATION COMMISSION REPORTS COMMISSIONER BRODE stated that the Commission should commend Mr. Nelson and his entire staff for their superb performance. PRMIN02/11/91 -3- 02/22/91 ADJOURNMENT CHAIRPERSON HARKER made a motion to adjourn the meeting at 8:30 p.m., and schedule the next meeting at an alternate site to be determined at a later date, seconded by COMMISSIONER HARKER, and carried unanimously. Next scheduled meeting of the Temecula Parks and Recreation Commission will be held on Monday, March 11, 1991, 7:00 p.m., and will be scheduled at an alternate site to be determined at a later date. Chairman, Michael Kirby Secretary PRMIN02/11/91 -4- 02/22/91 ITEM NO. 2 TEMECUI. A COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: FROM: DATE: SUBJECT.' PARKS AND RECREATION COMMISSION SHAWN D. NELSON MARCH 11, 1991 TCSD ORGANIZATIONAL CHART DISCUSSION: The operations of the TCSD have expanded greatly since October 1, 1991. I would like to review the organizational chart and responsibilities associated with the TCSD. It is my intent to familiarize the Commission with the expanded role of our department and look ahead to future responsibilities. m ITEM NO. 3 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: PARKS AND RECREATION COMMISSION FROM: SHAWN D. NELSON DATE: MARCH 11, 1991 SUBJECT.' SPORTS PARK CONCEPTUAL MASTER PLAN RECOMMENDATION: That the Parks and Recreation Commission approve and recommend to the Board of Directors to approve the Sports Park Conceptual Master Plan. DISCUSSION: The purpose of the Conceptual Master Plan of Sports Park is to give the TCSD a development plan that can be phased as monies are available. The overall plan is conceptual in nature, and modifications can be made during the development of the construction drawings. This plan includes an overall schematic drawing of Sports Park, a development phasing plan, and a capital improvement budget. The total costs to implement the Capital Improvement Plan at Sports Park is estimated at $10 million. I have enclosed a reduced copy of the schematic drawing of Sports Park, a phasing plan, and a capital improvement budget for your review. CARDOZA DILALLO HARRINGTON 500 .~' 2,100 2,200 207,000 SF 10 FA 200 Client: City of Temecula C.D.~. #: 90-508 Mobilization 8t~nt ~rain Undei~zuunding Smd.e Re-Rc~ 94ale Pa~urbishmsnt Basin/pcnd Refurbisbammt CatCh Basins-Ps~kin~ 18" Diameter RCP ~rainline ~$ 5um~ Sun Lm~o Sun L~p Sun 60.00/LF Site Work Total 500,000. 400,000. 900,000. 110,000. 70,000. 54,000. 250,000. 8,500. 12,000. 2,304,500. FAX (7t4) 78e.7346 312,790 13,600 LF 2,235 3,250 3 EA 5,010 LF 5,090 400 1 1,510 LF 10 EA 1 EA 51,500 SF 10 EA 6,500 LF 2 EA 35 EA Aspbaltic Concrete Paving with Seal Coat inParkingLot Ccr~rete Curb and Guttgr al~g MmrcJarita Z~ad Play Area Ams~Lties Cc~e Yr~sCcip emcreteSwa/e Control Feace at Pool Br/dg,~.-30' ~ Culvert and~caserae~C emcreteAmphi_th~_,~- Seats BallfieldAmmities , Te~x~mz7 Constriction Fmcin~ at Street Per/meth~ Ovexh~ad 8~"uctu~ at Grcug 9icnic Az~a ~$ 1.5o/s~ 9,00/;.,,? 16,00/LF 16.00/LF 7. oo/za' 9,00/LF 17.50/LF 6 0 71,860,00/iR 4.00/sF ~0.00/EA n'~.eSum 500.00/EA $ 469,185. 3,000. 122,400. 35,760. 52,000. 189,000. 35,070. 45,810. 7,000. 55,000. 30,000. 54,360. 718,~00. 800,000. 206,000. 2,500. 17,875. 180,000. 17,500. Si.-'~A~ENIT/aB (E) 35 FA 1 EA 2,600 LF Te~x~rdry Fence Electrical for 7 Fields and Site 2ar~ I.D. Sign Driveway 75.00/EA $ 2,825. 5umpSun 25,000. Lu~o SUn 7,150. 6 0L~ Sum 1,000,000. , O0.O0/EA 12,000. 1,500.00/EA 1,500. $ 4,089,335. Site Amenties Total 1 ~ 1 EA 1 EA 1 EA Restroon/Snack Bar Facility @ $ Lump Sum Restroom F~e~{ty Lump S~ b~dntenance ~ge Lump Sum __ec-m-~ity Building LLw~. Sum 160,000, 120,000, 00,000. ,ooo,ooo. $ 2,480,000. PLAY $rm~T 17 EA 10 EA 105 ~A 20 ~A 10 EA 5 EA 5 EA Play Apparatus - 3 Areas @ $ ALLOW $ 1 50,000. Play B~uitmmmt Total $ 150,000. E~G. Litter Can Holders and @ $ and 32 C~__1 lc~ Cans Pic~Lc T~ ~ ~ ~t s~n~ama Fountain Sink Pl~nbing Accessories 35o.oo/m $ 650.00/EA 1,200.00/EA 750.00/F_A 2,200.00/EA 1,000.00/EA 725.00/EA Site Furniture Total 5,950. 6,500. 126,000. 15,000. 22,000. 5,000. 3,625. $ 184,075. 1,410,405 762,880 12 1 1 12 ,410,405 762,880 ,262,840 762,880 96,800 50,765 540 1,880 305 SF Soil Pre~./Weed Abatement ~ $ .20/SF SF Slope Weed mmtemsnt .15/~ SF .06/SF ~ ~~ .0,/8? SF .35/8? SF M~ Mix .06/SF EA 5 C~_!l~n Tr~e___~ - Slope Area 30.00/EA EA 15 r~]lon Trees 85.00/EA EA 24" B~x Trees 250.00/EA Planting Total 30 Calendar Day Plant Establishment @ $ .02/SF/M~t 60 Calendar Day Post Instal/ation @ $ .02/SF/MTM 10% CONTIN(m24CY 282,085. 11 4,435. 75,775. 45,775. 33,880. 3,050. 16,200. 159,800. 76,250. 807,250. 43,470. 121,970. $ 13,031,985. * BALI~IELD AMENITIES INCLUDE: BRICK DUST, BASES/PLATES, FENCING, Cardoza-DiLallo-Harrington has prepared this statement of probable constructic~ cost c~ the basis of the materials s~ecified on the drawings and its bast ~rofessicral Judgement and ex~eriemoe with the construction industry. The statement, however, represents assumptions and opinions of the construction market and contractor's methods of determining actual construction costs over which Cardoza-D~ra llo-Farringtcm has no control. ITEM NO. 4 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: FROM: DATE: SUBJECT.' PARKS AND RECREATION COMMISSION SHAWN D. NELSON MARCH 11, 1991 TCSD ASSESSMENT AUDIT FOR FY 1991-92 RECOMMENDATION: That the Parks and Recreation Commission approve and recommend to the Board of Directors to approve the TCSD Assessment Audit for FY 1991-92. FISCAL IMPACT.' Cost estimate for the assessment audit is $49,000.00, which will be paid in the FY 1991-92 assessment. DISCUSSION: The TCSD assessments for FY 1990-91 included erroneous parcel charges to property owners due to misinformation provided by the County of Riverside concerning parcel land uses. Further, the methodology inherited from the County to assess property owners for slope maintenance and street lighting services needs to be revised. It is therefore imperative to develop the TCSD assessments for FY 1991-92 based on accurate parcel information. The objective is to create a fair and equitable assessment based on benefit to individual property owners. The Assessment Audit will include an inventory of every parcel within the City boundaries to ensure accurate parcel land uses; development of a software program to administer the assessments and track any mid-year mergers, subdivisions, and apportionments; and prepare the levy tape for the FY 1991-92 tax roll. Once the system is established, staff will be able to monitor the assessments in house through the installed software system. ITEM NO. 5 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: FROM: DATE: SUBJECT.' PARKS AND RECREATION COMMISSION SHAWN D. NELSON MARCH 11, 1991 SPORTS PARK RENOVATION PROJECT DISCUSSION: Staff has been working diligently to renovate the North and South fields, and the upper Rancho Vista field at Sports Park to prepare for the upcoming Little League and Adult Softball program. The project includes expanding the infield area on the North and South fields to handle 90' bases for Senior League, and reduce the infield area on the upper Rancho Vista field to allow three (3) games to be played simultaneously in that area. The North and South fields are completed except for required aeration to the grass area. The sod has been added to the upper Rancho Vista field, and the removal of the side fencing to the field is the only item remaining for completion. I will use the Sports Park Conceptual Drawing to illustrate the project areas.