Loading...
HomeMy WebLinkAbout101491 PRC Agenda AGENDA TEMECULA PARKS AND RECREATION COMMISSION REGULAR MEETING TO BE HELD A T VAIL ELEMENTARY SCHOOL OCTOBER 14, 1991 7:00 PM CALL TO ORDER: Flag Salute Chairperson Kirby ROLL CALL: Brode, Harker, Hillin, Kirby, Nirneshein PUBLIC COMMENTS A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state vour name and address. For all other agenda items, a "Request to Speak" form must be flied with the Parks and Recreation Secretary before the item is addressed by the Commis- sion. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted bV one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. DIVISION REPORTS COMMISSION BUSINESS Approval of Minutes - September 9, 1991 RECOMMENDA T/ON: 1.1 Approve minutes of September Commission meeting as submitted. 9, 1991 Parks and Recreation Rose Garden Pro~3osal RECOMMENDATION: 2. I Continue Rose Garden Proposal off Calendar. SlTorts Park Restroom/Snack Bar Project DISCUSSION: 3. 1 Presentation by Rolfe Preisendanz concerning the Restroom/Snack Bar Project. Parks and Recreation Master Plan DISCUSSION: 4. I Presentation will be made by Steve Rose of Purkiss-Rose concerning the Parks and Recreation Master Plan Process. COMMUNITY SERVICES DIRECTOR REPORT PARKS AND RECREATION COMMISSION REPORTS ADJOURNMENT Next regular meeting, November 25, 1991,7:00 p.m., Vail Elementary School, 29915 Mira Loma Drive, Temecula, California, 92592. ITEM NO. 1 ITEM NO. 2 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: FROM: DATE: SUBJECT: PARKS AND RECREATION COMMISSION SHAWN D. NELSON OCTOBER 14, 1991 ROSE GARDEN PROPOSAL RECOMMENDATION: That the Parks and Recreation Commission: Continue this item off calendar. DISCUSSION: It has been requested by Johnson + Johnson Development Corporation to take this item off calendar at this time. ITEM NO. 3 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: FROM: DATE: SUBJECT: PARKS AND RECREATION COMMISSION SHAWN D. NELSON OCTOBER 14, 1991 SPORTS PARK RESTROOM/SNACK BAR PROJECT DISCUSSION: A presentation will be made by Rolfe Preisendanz, Development Assistant, concerning the Sports Park Restroom/Snack Bar Project. ITEM NO. 4 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: FROM: DATE: SUBJECT: PARKS AND RECREATION COMMISSION SHAWN D. NELSON OCTOBER 14, 1991 PARKS AND RECREATION MASTER PLAN DISCUSSION: A presentation will be made by Steve Rose from Purkiss- Rose concerning the status and process of the Parks and Recreation Master Plan. Mr. Rose will also discuss the intent of the first Community Workshop scheduled for Monday, October 28, 1991 at 7:00 p.m. at Vail Elementary School. Enclosed is a copy of the agenda of the Community Workshop for your review. CITY OF TEMECULA COMMUNIIY SERVICES COMPREHENSIVE MASTER PLAN WORKSHOP #1 AGENDA OUTLINE 7:00 p.m. 7:15 p.m. 7:30p.m. 8:10 p.m. 8:20 p.m. 8:50 p.m. 9:00 p.m. Introduction: Shawn Nelson A. Council, commission, staff and consultants B. Brief history of events Facilitator: Steve Rose A. Review the Parks and Recreation Master Plan process B. Review the workshop process Focus Session One Group I - Programs Group II - Sites and Facilities Group Ill - Recreation Trails Group IV - Operations Individual Group Presentations (3 minutes each) Focus Session Two Group I - Programs Group II - Sites and Facilities Group III - Recreation Trails Group IV - Operations Individual Group Presentations (3 minutes each) End of Workshop CITY OF TEMECULA COMMUNITY SERVICES COMPREHENSIVE MASTER PLAN WORKSHOP NO. 1 AGENDA FACILITATOR: STEVE ROSE, lANDSCAPE ARCHITECT AND PARK PLANNER Note to Participants: (Please read) The following agenda is designed to "synerlgize" issues, opportunities and constraints regarding parks, recreation and leisure activities in the community of Temecula. Since the principal ob'ective of the City is to establish a Comprehensive Plan, we should examine all aspects o~Jrecreation to the extent reasonable. To accomplish as much as possible, the workshop is organized into four (4) groups: Group I - Programs: Recreational and Leisure Activities, Programs and User Group Issues Group II - Sites and Facilities: Park Land, Sites, Facilities and Access Group III- Recreational Trails: Bicycles, Walking, Running and Equestrian Trail Network, Access and Easements Group IV - Operations: Operating Issues including Revenue and Non-revenue Producing Programs and Uses There are two (2) Focus Sessions for each group. The first session is for a general discussion of issues, su estions and ideas respective to the group assignments as defined later in this agenda. ~e second session is to organize, list and pfiofitize "issues" and/or "findings" as a consensus of the ~rou . Where there is no consensus on a particular issue, it should be so identified for addiuon~ evaluation and discussion. A group leader will be selected for each group. His or her job is to direct the group discusston, and take notes on the comments and issues being discussed. Also, the group leader will report his or her group's findings to the entire workshop in a 3-minute presentation after each focus session. It is essential that the workshop remain on schedule. We therefore ask that all participants be on time and prepared for a vigorous, exciting and constructive workshop. Your participation and knowledge is an important factor in preparing the comprehensive plan. Choose a group that you feel would be best suited to your interest or knowledge. The .facilitator may ask, however, that you participate in a different group if there are too many tn a particular group. Thank you for your participation and interest in this important community effort. 2 GROUP ASSIGNMENTS GROUP I - PROGRAMS: Focus Session One: "Lets' Spot The Issues (40 minutes) a) Take a few minutes to discuss types of recreation activities, programs and leisure pursuits that have occurred in the past and presently occur in the community of Temecula. List them and make notes of general comments offered by participants. b) Under the eneral headings of Passive Programs and Active Programs ~see attached definitions), discuss the relative importance of past and prosent programs in terms of apparent demand considering the community profile i.e., po ulation, age groups, ethnic mix, etc. Organize and list your findings under these ~eneral headings Passive and Active programs. Remember to mclude human and senior services. c) In the remaining portion of the session (allow at least 10 minutes) discuss and list the issues your group can identify with each or generally all the programs and activities identified. Example issues may be: * No facilities to support program requirements * Lack of program Instructors * Location not convenient * Causes noise impacts * Not well-advertised * Held wrong time of day, etc. * At the close of the focus session, the group leader will report the findings to the entire group (3 minutes). BREAK: A 15-minute break for all groups. Focus Session Two: Let's Rank The Issues (30 minutes) a) Based on the findings in the first focus session and input from other presentations, conduct a general discussion on what new recreation programs and activities are perceived to be needed or desirable in the community and what issues they may raise. List under the heading of New Programs and Issues. b) Now merge the findings of pro~r..ams and issues discussed in the first focus session with any additional programs or use activities. c) Of all the issues spotted, discuss those that may be the most important to address and in a descending order to the least important. Try to maintain a general consensus of the group, considering the community as a whole and priorities. (Allow a minimum of 10 minutes for drafting a valuing of issues.) 3 * At the close of the second session, the group leader will report the findings to the workshop (3 minutes). 4 GROUP II - SITES AND FACILITIES: Focus Session One: Let's Spot The Issues (40 minutes) a) Take a few minutes to review the map and list of facilities and sites 1 as they exist. Discuss the use of the s~tes in re ation to the facilities that are present, the size of the site and its location within the community. b) Review proposed park sites, their locations and proposed facilities. c) Taking each site (you choose the order) in succession, discuss the adequacy or deficiencies of the existing and proposed facilities, size and location. List those comments made by the group particip. ants in an organized manner. Try to maintain a consensus viewpoint. If there is no consensus on a particular site, facilities or location issues, note it down. * Group leader will report findings of the first focus session to the workshop (3 minutes). BREAK: A 15-minute break for all groups. Focus Session Two: What Do We Need (30 minutes) you feel are appropriate. If there are none, then proceed. b) Discuss ideas or concepts of making changes and improving the existing and proposed park sites and facilities. You may be as s ecific as you want; however, a general listing will be sufficient at t~;s time. c) Discuss the ideas or concepts of new or additional park sites, facilities and the general areas within the commumty where they shouM be located. You need not identify a specific location unless there is consensus that it should be considered as a "special location." * The group leader will report the findings to the workshop (3 minutes). GROUP III- RECREATIONAL TRAILS: Focus Session One: Let's Spot the Issues (40 minutes) a) Take a few minutes to discuss types of recreational trails and review the maps. Discuss the locations of the trails located within the community. b) Review proposed trails and their locations. c) Consider trail network, loop system and connection with park system and schools. * Group leader will report findings of the first focus session to the workshop (3 minutes). BREAK: A 15-minute break for all groups. Focus Session Two: What Do We Need? (30 minutes) a) Based on the findings of the initial focus session, review trail layouts. b) Discuss trail requirements. Review interlink of system and new opportunities as land is developed. c) Discuss new location and existing problem areas. Consider access, safety and design. Review any need to separate trails according to their use. * The group leader will report the findings to the workshop (3 minutes). 6 GROUP IV - OPERATIONS: Focus Session One: HowDo We Operate (40 minutes) a) Using the information provided, take a few minutes (10) to examine how the present parks and recreation programs and Sta~iinag and Organization * Budgets and Funding b) Discuss the existing operations of the community services departments' operations using the following as a guide and for listing your comments and findings: 1) Are there any apparent deficiencies in staffing? (discuss) 2) Are there an apparent deficiencies in advertising and promotion o~recreation programs and services in the community? 3) Are there any apparent deficiencies in maintenance and repair services? 4) Are there any apparent deficiencies in the schedulin and/or frequency of programs, events or activities provided~ 5) Are there any security and/or safety issues that need to be identified? 6) Are there any apparent problems with the way the Department is organized? 7) Other questions. Try to establish a consensus in your group on each of the elements you discuss and prepare an outline listing your findings of How Do We Operate and the key ~ssues you have spotted. * The group leader will report to the workshop (3 minutes). BREAK: A 15-minute break for all groups. Focus Session Two: How Should We Operate? (30 minutes) a) This session is an open discussion of ideas and concepts of how the department should operate to carry out its services to the community. For organization, try to stay within the following general subjects: 1. Organization and staffing. 2. Public services pro~ams vs revenue generating (enterprise) programs and actixqties offered. 3. Financin or funding ApproacEes: user fees, bonding, lease holds, grants, developer fees, general tax funding. 4. Rules and regulations for park use. 5. Other. b) Prepare a composite list of the ideas and concepts offered by participants in your roup and try to establish a consensus as to those concepts whic~ appear to have the most practical application to the community's needs. * The group leader will report to the workshop (3 minutes). MATERIALS PROVIDED: 1. Demo raphic profile 2. Parks Parcdities, recreation trails and site information 3. Operations and organizations information 4. Budgets and financing pro rams 5. Program categories and schedules 6. Maps, illustrations, data regarding parks and recreation activities 7. Pad and pencil YOU BRING: Your knowledge, community spirit and values related to recreation and leisure activity combined with a willingness to participate and listen to your neighbor's point of view. 9 CITY OF TEMECULA COMMUNITY SERVICES DEPARTMENT WORKSHOP NO. 1 ADDITIONAL INFORMATION DEFINITIONS FOR RECREATION ACTIVITIES, "PASSIVE" AND "ACTIVE" GENERAL: It has been said that "recreation is what happens to peo le in terms of self image, achievement or satisfaction." The application o~his broad definition to the City of Temecula's rural setting suggests that a recreational experience goes far beyond traditional public space and programs. Thus, any aspect of the community where individual freedom, diversity self- expression, challenge or enrichment can be experienced fulfills the basic meaning of the term recreation or leisure activity. The following su ests some organization of these activities in order to aid in communicating ~t~u hts or ideas concerning the issues and needs to be addressed in the wo~hop group(s) focus sessions. RECREATION EXPERIENCE ACTIVITY ACTIVE RECREATION Indoor and Outdoor: Free play and self-generated activities which may be individual or organized pursuits. Examples:Jumping, climbing, swinging, sliding, jogging, skateboarding volleyball, tetherball, tennis, hopscotch, croquet badminton; golf lawn bowling, basebail, ru~gby, soccer, footbail, ~eld hockey, 'lea;t~e basebail, basketball, bowhng, handball, squash, gymnastics. PASSIVE RECREATION Examples: Picnicking, dancing, fairs, restaurants, markets, watching sports, drama or artistic expression, listening to music or oratory, crafts, bazaars, table games, reading, observing, walking. Source: Adapted from Seymour M. Gold; Recreation Planning and Design. l0