Loading...
HomeMy WebLinkAbout120391 PRC AgendaAGENDA TEMECULA PARKS AND RECREATION COMMISSION ADJOURNED REGULAR MEETING TO BE HELD AT VAIL ELEMENTARY SCHOOL DECEMBER 3, 1991 7:00 PM CALL TO ORDER: Flag Salute Chairperson Harker ROLL CALL: Harker, Hillin, Kirby, Nimeshein, Walker PUBLIC COMMENTS A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speal<, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Parks and Recreation Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. 120391 .agn DIVISION REPORTS COMMISSION BUSINESS Youth/Teen Multi-Point Action Plan DISCUSSION: 1.1 Discuss the Youth/Teen Multi-Point Action recreation needs in the community. Plan to address youth Teen Council Policies and Procedures DISCUSSION: 2.1 Approve policies and procedures for the Teen Council. 2.2 Appoint one member from the Parks and Recreation Commission to serve on a committee with school officials for the selection of Teen Council members. COMMUNITY SERVICES DIRECTOR REPORT PARKS AND RECREATION COMMISSION REPORTS ADJOURNMENT Next regular meeting, January 13, 7:00 p.m., Vail Elementary School, 29915 Mira Loma Drive, Temecula, California, 92592. 120391.agn 2 ITEM NO. 1 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: PARKS AND RECREATION COMMISSION FROM: SHAWN D. NELSON DATE: DECEMBER 3,1991 SUBJECT: YOUTH/TEEN MULTI-POINT ACTION PLAN DISCUSSION: Discuss the Youth/Teen Multi-Point Action Plan prepared to address youth and teen recreation needs. Although approved by the Board, the plan needs to be reviewed and updated by the Parks and Recreation Commission and the Teen Council. Enclosed is the Youth/Teen Multi-Point Action Plan submitted to the Board of Directors on November 26, 1991 for your review. APPROVAL CITY ATTORNEY FINANCE OFFICER CITY OF TEMECULA AGENDA REPORT TO: BOARD OF DIRECTORS FROM: DAVID F. DIXON DATE: NOVEMBER 26, 1991 SUBJECT: YOUTH/TEEN MULTI-POINT ACTION PLAN PREPARED BY: SHAWN D. NELSON, COMMUNITY SERVICES DIRECTOR RECOMMENDATION: That the Board of Directors: Approve the Youth/Teen Multi-Point Action Plan to address the current recreation needs of youth ages 7 through 18. DISCUSSION: At the request of the City Council, staff has developed the attached Youth/Teen Multi-Point Action Plan. The purpose of this plan is to provide a step by step process through which youth and teen recreational programs and services may be implemented. This is particularly important during the interim period prior to the construction of the Community Recreation Center. This plan includes assessing youth/teen needs; developing an initial teen recreation program; formulating a Teen Council; establishing an interim Community Recreation Center; developing a monthly teen newsletter; and continuing with future parks and recreation facility plans. The initial teen recreation program will be based on the information derived from the teen survey. The recreation program will be refined and updated by the Teen Council and the Parks and Recreation Commission. A recommendation concerning establishing an interim facility will be reviewed by the Teen Council and the Parks and Recreation Commission before consideration by the City Council at the December 17, 1991 meeting. YOUTH/TEEN MULTI-POINT ACTION PLAN GOALS Address youth and teen needs and provide high quality, effective recreation programs and services. Provide opportunities to engage youth in positive social interaction. OBJECTIVES 2. 3. 4. 5. Assess / determine youth needs. Develop action plan. Develop comprehensive youth and teen programs and services. Identify and provide funding as necessary. Implement programs and services. ACTION Assessment of Youth/Teen Needs B. C. D. E. Evaluation of existing recreation programs (Exhibit A). Formulate and implement youth/teen survey (Exhibit B). Data and collection analysis (Exhibit C). Staff assessment of deficiencies (Exhibit D). Action taken: 1. Completed 11-22-91. Development of an Initial Recreation Program (Exhibit E) B. C. D. List specific programs based on survey information. List equipment and supplies necessary to provide programs. Develop budget and cost analysis for equipment and supplies. Action taken: 1. Completed 11-25-91. Formulate Teen Council (Teens Only) A. Hold special meeting of the Parks and Recreation Commission. 1. Develop appointment procedure, goals, guidelines, terms. B. Solicit applications for Teen Council. C. Selection of Teen Council. D. Hold initial meeting. E. Action taken: 1. Special Commission meeting - held on 12-3-91. 2. Develop procedures/goalsofTeen Council-completed by 12-3-91. 3. Solicit applications - completed by 12-6-91. 4. Select Teen Council - completed by 12-9-91. 5. Hold initial meeting - 12-12-91 Investigate Possible Locations for Interim Community Recreation Center A. Compile list of possible locations for interim facility. B. Evaluate interim facilities based on location and function. C. Reduce possible locations down to final option. D. Develop budget and cost analysis for developing the interim facility. E. Develop budget and cost analysis for staff and operating costs for the facility. F. Review/approval of facility by Teen Council/Parks and Recreation Commission. G. Bring recommendation to City Council for consideration. H. Action taken: 1. List of locations - completed 11-25-91. 2. Evaluate locations/reduce to final option - completed 12-6-91. 3. Develop budget for interim facility, operating costs - completed 12-6-91. 4. Facility review by Teen Council/Parks and Recreation Commission 5. 12-12-91. 6. Recommendation to City Council - 12-17-91. Establish Interim Community Recreation Center A. Improvements to facility (if necessary). B. Order equipment and supplies - partially paid by CRC Foundation. C. Recruit staff/volunteers. D. Implement initial recreation program. E. Action taken: 1. Improvements to facilities (if necessary) completed by 1-3-92. 2. Equipment and supplies - received by 1-3-92. 3. Recruit staff/volunteers - completed by 1-3-92. 4. Implement program - 1-6-92. Develop and Distribute Monthly Teen Newsletter A. Developed and distributed by Teen Council. B. Action taken: 1. First newsletter distributed in January, 1992. Continue with Parks and Recreation Facility Plans A. Construction of CRC - completed in 1993. B. Boys and Girls Club Program. C. Action taken: 1. Construction of CRC - completed in 1993. 2. Interim Boys and Girls Club - completed by 12-16-91. 3. Permanent Boys and Girls Club - depends on land acquisition. EXHIBIT "A" Existing City Youth Recreation Programs - Ages 6 to 18 years old Ao Youth Soccer - Temecula Valley Soccer Association B. Little League - Temecula Valley and Rancho California C, Youth Basketball - Temecula Valley Basketball Association D. Pop Warner - Temecula Valley Pop Warner E. Day Camp F. Tap Dance G. Tap/Jazz Dance H. Gymnastics I. Tot Gymnastics J. Taekwondo K. Water Color L. Modeling M. Teen Swim -Y- N, Paper Mache O. Basic Horsemanship P. Baton Y- Q. Personal Style ~ R. T-Shirt Painting S. Calligraphy T. Golf Instruction ~ U. Summer Teen Center V. Teen Night Swim W. Magic Mountain Trip ~ X. Pepsi Hot Shots ~ Y. Halloween Craft Classes Z. Halloween Haunted House ~ AA. Swim Lessons ~' BB. Open Swimming ~- CC. Explorer Scouts - Police Department Existing School Programs CC. High School Interscholastic Sports DD, Jr, High Intramural Sports EE. High School Clubs 1. Key Service 2. M.E.C.A. CIub 3. Earth Club 4. Dance Club 5. Art Club 6. CSF Achieve Club 7. Library Club 8. Ski Club FF. Middle School 1o Dance & Drama 2. Computer 3. Running 4. Comic & Card Club 5. Science - New Ventures 6, Crafts Clubs GG. T.V.S,D. After School Care - Elementary HH. Band, Drill Team, Cheerleaders, ROTC Private Existing Programs Ih Gymnastics 1. Tumble Jungle 2. Southern California Elite 3. Artistic Gymnastics JJ. Dance, Tap, Ballet 1. Artistic Dance 2. Fiz-ique Studio 3. Gold's Gym 4. Southern California Elite 5. Temecula Athletic Club 6. Vylanis Polynesian Dances KK. Self Defense 1. Temecula Valley Taekwondo 2. United States Karate LL. Boys Scouts MM. Girls Scouts NN. Youth Performing Arts - Show Biz Kids OO. We Can Do Play Activities PP. Batting Cage - The Hitting Place QQ. BMX Track RR. Teen Night Bowling - Pinky's SS, Movie Cinemas 1. Edwards Cinema 2. Temeku Cinema EXHIBIT "B" TEEN RECREATION SURVEY 1. Age If a teen center was developed, what types of programs and special events would you like to see? A. H. O. B. I. P. C. J. Q. D. K. R. E. L. S. F. M. T. G. N. U. Would you be able to attend the teen center if it wasn't close to your home or school? If a teen center was available with programs and activities that you liked, would you attend? 5. What types of equipment and games would you like to see in the teen center? What hours do you think the teen center should be open? (after school, weekends, evenings) Would you be interested in volunteering to develop a teen program? if so, please give you name and phone number EXHIBIT "C" RESULTS OF TEEN SURVEY Ages A. B. C. D. E. F. G. of Teen's Surveyed Age 13 4 Age 14- 3 Age 15 17 Ages 16 19 Age 17 36 Age 18 4 Age 19 _2 81 Types A. Dance B. Sports C. Bands D. Field Trips E. Exercise Room/ Dance Room F. Food G. Drama H. Arts I. Gymnastics J. Drug & Alcohol Awareness K. Tournaments L. D.J. M. Amateur Night N. Dance Contest O. Hang Out P. Singing/Choir Q. Pizza Party R. Movie Night S. Hot Lines T. Roll Playing U, Camping V. Career Night W. Modeling of Recreation Programs Desired 39 34 19 8 7 6 6 2 2 2 2 1 1 1 1 1 1 1 1 1 1 1 Would you be able to attend the teen center if it wasn't close to your home or school? Yes 60 No. 8 4. If a teen center was available with programs and activities that you liked, would you attend? Yes 65 No 0 Types A. B. C. D. E. F. G. H. 1. J. K. L. M. N. O. P. of Equipment Desired Pool Tables Stereo Video Games Ping Pong Miniature Golf Bean Bags T.V. Skating Roller Skate Ice Skate Malibu Grand Prix Air Hockey Couches Paints Juke Box Weights 41 21 21 12 7 4 3 4- 2 2 2 4 2 2 1 2 Desired hours of operation A. Weekdays majority said after school to 9:00 p.m. B. Weekends (Friday- Saturday) - 3:00 p.m. until 12 midnight Volunteer's 67 - Teenagers EXHIBIT "D" ASSESSMENT OF DEFICIENCIES The City of Temecula currently does not provide drop-in youth recreation programs and services due to a lack of facilities. Youth and teen recreation programs typically include the following: A. drop-in free or minimally priced after school recreational activities for youth and teens. B. drop-in summer programs for youth and teens. C. special recreation classes specifically designed for youth and teens. D. special events specifically designed youth and teens. E. facilities to accommodate youth and teen recreation activities and events. F. mechanism established for input from teens to the City. G. programs provided by the City to address the problems that youth and teens face on a daily basis. H. comprehensive youth and teen program developed to attract participation. It is recommended that the Boys and Girls Club of Temecula Valley provide drop-in recreation programs and activities for youth ages 7 to 12 years old. The Boys and Girls Club will begin an interim program at Margarita Middle School on December 16, 1991. They will meet three times per weeks end will provide pool tables, video games, and special events for these children. It is recommended that the City of Temecula provide drop-in recreation programs and activities to teenagers ages 13 to 18 years old. EXHIBIT "E" RECREATION PROGRAM Program Title Teen Center Purpose To provide young adults, ages 13-18 years of age a safe, well supervised environment to engage in recreational activities and positive social interaction. Hours of Operation A full-time facility School Year Monday - Thursday Friday - Saturday 3:00 p.m. - 9:00 p.m. 3:00 p.m. - 12:00 midnight Summer Monday- Friday Saturday 1:00 p.m. - 9:00 p.m. 4:00 a.m. - 12:00 midnight Program Content This program will provide teens with well supervised environment to participate in various recreational activities during afternoon, evening, and weekend hours. All activities will be free or minimally priced. Teens will take an active role in establishing the types of activities they desire. One full-time Recreation Coordinator and two part-time Recreation Assistants will implement the following types of activities. These activities will be offered based on the information supplied from a teen survey recently conducted. The recreation program will be updated based on input from the Teen Council and the Parks and Recreation Commission. Classes Vocal Band Drama ACtivities Self improvement workshop Job interview skills Field Trips: Golf - Zoo Knott's Berry Farm Farm Roller Skating Art Drawing T-Shirt Painting Crafts Teen Club etc... Dances/Contests Sporting Events - Basketball Flag Football Tournaments Caroms Table Tennis Billiards Foos Ball Music Room Counseling Tutoring Movies / Videos Guest Stars / Speakers Electronic Games Live Band Performance Ages 13 - 18 years of age. Seecial Provisions Contact School District to provide bus service from both middle schools to Teen Center daily. Proqram Promotional Methods 2. 3. 4. 5. Flyers (through schools) Radio Announcement/Live Radio Broadcasts Posters Press Releases Special Activities Staffing 1- Recreation Coordinator Pay range #1182, $1810. monthly Recreation Assistants Pay range #1101, 96.00 per hour 20 hours per week each EauiDment & SUPPlies Billiards Tables Foos Ball Table Carom Boards Pinball Machines Electronic Games Television (Large Screen) VCR Sports Equipment Craft Supplies Art Supplies Table Games Typewriter Office Supplies Table Tennis TEEN CENTER BUDGET Facility Staff 1 Recreation Coordinator 91810. per month X 12 months (Including benefits) 2 Recreation Assistants 20 hours/week each X 52 weeks L~ 96.0C/hour (existing staff) Total Staffing Equipment Billiards Table * Foos Ball Table * Carom Boards Pinball Machines * Electronic Games * Television * VCR * Sporting Goods Stereo System * Total Equipment Supplies Art and Craft Supplies Office Supplies Total Supplies Special Events/Excursions Sub Total ? 29,322.00 0 929,322.00 $1,600.00 500.00 1,000.00 1,000.00 6,000.00 1,900.00 500.00 1,000.00 2,000.00 $15,500.00 ~ 2,500.00 600.00 S 3,100.00 2,500.00 950,422.00 * Less Equipment Provided by CRC Foundation (913,500.00) Total Expenditures Excluding A Facility $36,922.00 ITEM NO. 2 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: FROM: DATE: SUBJECT: PARKS AND RECREATION COMMISSION SHAWN D. NELSON DECEMBER 3, 1991 TEEN COUNCIL POLICIES AND PROCEDURES RECOMMENDATION: That the Parks and Recreation Commission: 1. Approve policies and procedures for the Teen Council. Appoint one (1) Commission member to serve on a committee with school officials for the selection of Teen Council members. DISCUSSION: The Board of Directors approved the Youth/Teen Multi-Point Action Plan on November 26, 1991. The multi-point plan includes the formation and selection of a Teen Council by December 9, 1991. The first meeting of the Teen Council will be held on Thursday, December 12, 1991 at 5:00 p.m. at City Hall. Enclosed is the application form submitted to the school district for the Teen Council and the policies and procedures concerning operational guidelines for the Teen Council for your review. of Temecula Business Park Drive · Temecula, California 92590 Ronald J, Parks Mayor Patrlcla H, Birdsall Mayor Pro Tern Karel F. Llndemans CouncllrnemDer Peg Moore Councfirnernber J. Sal Muf~oz Councilmember Davl<l F. Dixon City Manager 1714) 694-1989 FAX 1714) 694-1999 December 2, 1991 Dear Faculty: The Community Services Department of the City of Temecula is now in the process of accepting applications from students interested in serving on the City of Temecula Teen Council. The Teen Council is being established to organize and assist in the implementation of an effective teen recreation and leisure service program. Students interested in serving on this committee need to complete the enclosed application form and return to the Administrative Office no later than Thursday, December 5, 1991. The applications will be reviewed by the Parks and Recreation Commission and School Officials. Appointments will be made on December 9, 1991, and the first Teen Council meeting will be held Thursday, December 12, 1991 at 5:00 p.m. at City Hall, 43174 Business Park Drive in Temecula. Students enthusiastic in organizing exciting teen programs and addressing the needs of teenagers are encouraged to apply. Thank you for your assistance in distributing the enclosed application, and we are looking forward to providing a comprehensive recreation program that will address the needs of our teenagers. Sincerely, wn'~D.~ Nelson Director of Community Services NAME: ADDRESS: CITY OF TEMECULA COMMUNITY SERVICES DEPARTMENT APPLICATION FOR TEEN COUNCIL PHONE: MESSAGE PHONE: SCHOOL EXTRA-CIRCULAR ACTIVITIES: HOBBIES AND INTERESTS: WHY ARE YOU INTERESTED IN SERVING ON THE TEEN COUNCIL? 1AForms\102591 Date Dept. CITY OF TEMECULA Policies and Procedures 12/3/91 Community Services Teen Council Operational Guidelines The Board of Directors (City Council) of the City of Temecula, recognizing the benefit of the community establishing a committee to provide input in developing a comprehensive teen recreation program, hereby establishes the Teen Council. This committee will be charged to serve as a sub-committee working directly with Community Services Staff. It will review proposed recreation programs and events, develop innovative recreation programs, and prepare a monthly teen newsletter to better inform teens on planned activities. GENERAL PROVISIONS 1. Number of Members. The Teen Council shall consist of eleven (11) members. Aaes of Members. All members must be between the ages of 13 to 18 years of age as of September 1 of each school year. Members must be enrolled in a public or private school in the City of Temecula and be a resident of the City. Members: ADoointment and Removal. Members of the Teen Council shall be appointed from a selection committee consisting of two (2) members from the Parks and Recreation Commission and representatives from the school district. A majority vote of the Parks and Recreation Commission may remove an appointee for good cause. Officers. The President, Vice-President, Secretary, Treasurer, and Commission Liaison shall be selected by a majority of the membership of the Teen Council for a one (1) year term. Term. The term of each Teen Council member shall be for one (1) year beginning October 1 through September 30 of each respective year. Policies and Procedures Administrative Pro. 12/3/91 Page 2 Vacancies. Vacancies on the Teen Council will be filled pursuant to the procedures stated in section 3 of the General Provisions. Meetings/Quorums. The meetings of the Teen Council will be scheduled on an "as needed" basis and at the specific request of the Director of Community Services. A quorum of five (5) members shall be required for the transaction of any business. The Commission Liaison shall attend and report the Teen Council recommendations to the Parks and Recreation Commission at their regularly scheduled meetings. Absence from meetinas. Should any member be absent from any three (3) consecutive meetings of the Teen Council without excuse acceptable to the Parks and Recreation Commission, that member shall vacate his/her seat on the Teen Council. The vacancy shall be filled in the same manner as section 3 of the General Provisions. Compensation. Unless otherwise required by law, Teen Council members shall receive no compensation.