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HomeMy WebLinkAbout011392 PRC AgendaAGENDA TEMECULA PARKS AND RECREATION COMMISSION ADJOURNED REGULAR MEETING TO BE HELD AT VAIL ELEMENTARY SCHOOL JANUARY 13, 1992 7:00 PM CALL TO ORDER: Flag Salute Chairperson Harker ROLL CALL: Harker, Hillin, Kirby, Nimeshein, Walker PUBLIC COMMENTS A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state vour name and address. For all other agenda items, a "Request to Speak" form must be filed with the Parks and Recreation Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. 011392.agn 010792 DIVISION REPORTS COMMISSION BUSINESS 1. Approval of Minutes 1.1 Approve minutes of November Commission meeting as submitted. 1.2 Approve minutes of December Commission meeting as submitted. Teen Recreation Program DISCUSSION: 2.1 25, 1991 Parks and Recreation 3, 1991 Parks and Recreation Status report will be given on the Teen Recreation Program. m Project Committee for the Community Recreation Center Project RECOMMENDATION: 3.1 Appoint two (2) Commissioners to serve on the Project Committee for the Community Recreation Center Project. Park Site on Pala Road RECOMMENDATION: 4.1 Appoint two (2) Commissioners to serve on a Selection Committee to review qualifications to provide design services for the Park Site on Pala Road. Parks and Recreation Master Plan 5.1 Status report will be given on the Parks and Recreation Master Plan. COMMUNITY SERVICES DIRECTOR REPORT PARKS AND RECREATION COMMISSION REPORTS 011392.agn 2 010792 ADJOURNMENT Next regular meeting, February 1 O, 1992, 7:00 p.m., Vail Elementary School, 29915 Mira Loma Drive, Temecula, California, 92592. 011392.agn 010792 3 ITEM NO. 1 ITEM NO. 1.1 ITEM NO. 1.1 MINUTES OF A REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION OF THE CITY OF TEMECULA NOVEMBER 25, 1991 A regular meeting of the Temecula Parks and Recreation Commission was called to order by Vice Chairperson Harker at Vail Elementary School, 29915 Mira Loma Drive, Temecula, California, 92592, at 7:00 p.m. Vice Chairperson Harker led in the flag salute. PRESENT: 4 COMMISSIONERS: Harker, Hillin, Nimeshein, Walker ABSENT: 0 COMMISSIONERS: Kirby Also present were Community Services Director Shawn Nelson; Recreation Superintendent Herman Parker, Maintenance Superintendent Bob Kast; and Administrative Secretary Kathleen Cassiere. DIVISION REPORTS o Mr. Nelson introduced the new Maintenance Superintendent, Bob Kast, of the Community Services Department. COMMISSION BUSINESS 1. APPROVAL OF THE MINUTES OF OCTOBER 14. 1991 1.1 Recommendation to approve minutes of October 14, 1991 meeting, as submitted. COMMISSIONER NIMESHEIN moved to approve the minutes of October 14, 1991, as submitted, seconded by COMMISSIONER WALKER. AYES: 3 COMMISSIONERS: Hillin, Nimeshein, Walker ABSENT: 1 COMMISSIONER: Kirby NOES: 0 COMMISSIONERS: None ABSTAIN: 1 COMMISSIONER: Harker ELECTIONS FOR CHAIRPERSON AND VICE CHAIRPERSON 2.1 Entertain motions from the Parks and Recreation Commission to elect a Chairperson for one year. COMMISSIONER WALKER nominated Vice Chairperson Harker for Chairperson, seconded by COMMISSIONER NIMESHEIN. PRMIN11/25/91 -1 - 12/23/91 2.2 AYES: 4 COMMISSIONERS: Harker, Hillin, Nimeshein, Walker ABSENT: 1 COMMISSIONER: Kirby NOES: 0 COMMISSIONERS: None Entertain motions from the Parks and Recreation Commission to elect a Vice Chairperson for one year. CHAIRPERSON HARKER nominated Commissioner Walker for Vice Chairperson, seconded by COMMISSIONER NIMESHEIN. AYES: 4 COMMISSIONERS: Harker, Hillin, Nimeshein, Walker ABSENT: 1 COMMISSIONER: Kirby NOES: 0 COMMISSIONERS: None ADVERTISING SIGNS AT RANCHO CALIFORNIA SPORTS PARK 3.1 At the request of Little League, a representative will discuss the use of Advertising Signs at Rancho California Sports Park. MR. NELSON gave a staff report related to what happened in the past concerning these advertising signs at Rancho California Sports Park. He also noted that this item was pot on the agenda at the request of a representative of Little League, but no one arrived to speak on the item. COMMISSIONER NIMESHEIN questioned the aesthetics of advertising at Rancho California Sports Park. MR. NELSON noted that the restriction of advertising signs at Rancho California Sports Park was a recommendation by the Parks and Recreation Commission and not a mandate. He asked the Commission to consider if the signs are appropriate at Rancho California Sports Park, and whether or not the value of these signs and the dollars raised from the signs offset the aesthetics of the park. CHAIRPERSON HARKER stated that Little League should work with the City to consider the concerns of the surrounding residents. However, she has never at any time felt that the signs should not be allowed. COMMISSIONER NIMESHEIN expressed concern that the City of Temecula does not receive monies from these advertising signs. He also felt that if we dispIay the advertising signs at Rancho California Sports Parks, that it may give the impression that the City of Temecula is endorsing the products advertised. PRMIN11/25/91 -2- 12t23/91 VICE CHAIRPERSON WALKER stated that she was sorry that no one from Little League artended the meeting, and no one is offering input from the public. However, she stated that she can understand that the Little League uses these advertisements to raise monies. She stated the signs should be aesthetically becoming to the park area. MR. NELSON stated that the City Staff can assure that any sign that will be installed will be reviewed by the Maintenance Superintendent prior to the installation to insure a professional looking sign. He stated that he does not feel that allo~ving these signs is an endorsement of any product. COMMISSIONER HILLIN stated that he wished a representative from Little League had attended because he has been accosted at the Rancho California Sports Park to do something about the advertising sign issue, and when the item has been added to the agenda, there is no representative from Little League in attendance. He stated that to make a decision correctly, the representatives of Little League owes the Commission the respect to attend the meeting. VICE CHAIRPERSON WALKER stated that the Commission should not be taking any action or making any recommendations regarding this issue until the Commission hears from the Little League representatives. She stated that apparently the representatives of Little League are not interested enough. She further stated that perhaps the Commission should take the position that until something is decided by the Commission, the Little League cannot use these signs. COMMISSIONER HILLIN stated that the last time the Parks and Recreation Commission met on this matter, they asked Chairperson Harker to write a letter to the Sports Council members. He asked what decision, if any, was reached at the Sports Council meeting following receipt of Vice Chairperson Harker's letter. HERMAN PARKER, Recreation Superintendent, stated that at that meeting he was directed to instruct to the Little League that they would no longer be able to put the signs up. He stated that the next year the Little League was instructed to consider using some kind of cloth sign or plywood sign that could be removed easily on a daily basis. COMMISSIONER NIMESHEIN stated that the Commission originally voted that we would not have these signs, and then recommended these alternatives to the signs. COMMISSIONER HILLIN stated that he went through the minutes and the agendas and there was no vote in there, the issue was not spelled out, and that the minutes do not clarify what was concluded in the meeting. CHAIRPERSON HARKER stated that she concurs with Commissioner Walker that we would like to discuss it with the representatives of Little League. MR. NELSON stated that it is apparent based upon what was submitted in writing to the Little League representatives, regardless of any verbal statements that was made to them, that the letter submitted to the Sports Council was written as a recommendation from the Commission. He stated that the general consensus of the Commission is, that the signs can be allowed but they PRMIN 11/25/91 -3- 12/23/91 must be installed appropriately and look aesthetically pleasing. He stated that staff will handle the issue directly without the need of bringing this item back to the Commission. CHAIRPERSON HARKER asked that the minutes reflect this discussion. CITY'S FIVE YEAR CAPITAL IMPROVEMENT PROGRAM 4.1 Mr. Nelson provided a staff report. He stated that the progress of the CIP plan depends on the economy and residential growth impact. COMMISSIONER HILLIN asked for clarification on the relation of the CIP plan approved by the Commission and the present state of the CIP plan. He stated that he did not remember anything regarding tennis court lights. MR. NELSON stated that in May we budgeted $225,000 in our original budget for tennis court lights at Temecula Valley High School, and that it was reported to the Commission at the time. VICE CHAIRPERSON WALKER did not recall any discussion regarding the funding of the lighting for all of the tennis courts at the High School. MR. NELSON stated that the Capital Improvement Plan (CIP) was discussed in great length by the Commission. The CIP is based on the sale of bonds to generate $5,000,000 plus the $2,000,000 for park acquisition through the Mello Roos CFD, which equals the $7,000,000 capital improvement plan. The Council also approved $250,000 within the normal operating budget for the installation of lights at the High School for the tennis court project. The discussion regarding the tennis court lights was included in explaining the budget, staffing, operational costs, and capital development. CHAIRPERSON HARKER stated that the amount of money budgeted for tennis court lights should be used for other needed improvements. MR. NELSON stated that the City Council had the same concerns about the project. It was felt by Council that tennis courts would be better served in our parks. He said that he will bring this item to the Commission for further discussion. VICE CHAIRPERSON WALKER made a motion that staff look into the tennis court lights and bring it back to the Commission on the agenda on the January 13, 1992 Commission Meeting, seconded by COMMISSIONER HILLIN. AYES: 4 COMMISSIONERS: Harker, Hillin, Nimeshein, Walker ABSENT: I COMMISSIONER: Kirby NOES: 0 COMMISSIONERS: None PRMIN11/25/91 -4- 12/23/91 5. PARKS AND RECREATION MASTER PLAN Mr. Nelson provided a staff report regarding the phone survey conducted by the consultant in reference to the Parks and Recreation Master Plan. 5.1 COMMISSIONER NIMESHEIN stated that it was striking to him that the survey showed high levels of request for playgrounds, tot lots, and passive green areas. He stated that the entire questionnaire was based to a large extent to active programs, and yet the passive items came up close to the top. He stated that it is something to be aware of. VICE CHAIRPERSON WALKER stated that she was very impressed with the survey, and was pleased to see that the Parks and Recreation Commission is attempting to voice the opinions of this community. MR. NELSON stated that the next Community Workshop for the Parks and Recreation Master Plan is scheduled for Thursday, December 5, 1991, at 7:00 p.m. at Vail School. COMMUNITY SERVICES DIRECTOR'S REPORT Staff is continuing to work on the Restroom/Snack Bar Project at Rancho California Sports Park, and it should be completed by the end of December, 1991. Mr. Nelson recommended that we schedule a special meeting on Tuesday, December 3, 1992 at 7:00 p.m. to discuss the implementation of a teen program within the City, and review the policies and procedures of the Teen Council. COMMISSIONER NIMESHEIN made a motion to adjourn the next regular meeting to a special meeting on Tuesday, December 3, 1992 to be held at Vail Elementary School, beginning at 7:00 p.m., seconded by VICE CHAIRPERSON WALKER. AYES: 4 COMMISSIONERS: Harker, Hillin, Nimeshein, Walker ABSENT: 1 COMMISSIONER: Kirby NOES: 0 COMMISSIONERS: None Mr. Nelson gave a report on the Commissioner's Cup to be held on December 7, 8, 14, and 15, 1991 at Rancho California Sports Park. PARKS AND RECREATION COMMISSION REPORTS COMMISSIONER NIMESHEIN, asked if the Commission will receive some information regarding the December 6, 1991 Legislative Breakfast meeting on Child Care. Staff responded affirmatively. PRMIN 11/25/91 -5- 12/23/91 VICE CHAIRPERSON WALKER stated her concern that Long Valley Wash is still in need of work (sludge needs cleared out) to avoid flooding of lower property areas. She asked if the City could do anything about it. MR. NELSON stated that the Long Valley Wash is a Public Works issue, and that he would pass her concerns on to that department at the City, and prepare some information to be brought back to the Parks and Recreation Commission. CIIAIRPERSON HARKER stated that the Rotary Club would like to take over the Riverton park site and work with the City to develop that area into a park as per the specifications of the City. Mr. Nelson explained the process it would have to go through the City Manager's Office. COMMISSIONER NIMESHEIN congratulated CHAIRPERSON HARKER and VICE CHAIRPERSON WALKER on their new appointments. ADJOURNMENT VICE CHAIRPERSON WALKER moved to adjourn the meeting at 8:30 p.m., seconded by COMMISSIONER N1MESHEIN. A special meeting of the Temecula Parks and Recreation Commission will be held on Tuesday, December 3, 1991, 7:00 p.m., at Vail Elementary School, 29915 Mira Loma Drive, Temecula. Chairman, Evelyn Harker Commission Secretary, Shawn D. Nelson PRMIN 11/25/91 -6- 12/23/91 ITEM N O. 1.2 MINUTES OF A SPECIAL MEETING OF THE PARKS AND RECREATION COMMISSION OF THE CITY OF TEMECULA DECEMBER 3, 1991 A special meeting of the Temecula Parks and Recreation Commission was called to order by Chairperson Harker at Vail Elementary School, 29915 Mira Loma Drive, Temecula, California, 92592, at 7:00 p.m. Chairperson Harker led in the flag salute. PRESENT: 4 COMMISSIONERS: Harker, Hillin, Nimeshein, Walker ABSENT: 0 COMMISSIONERS: Kirby Also present were Community Services Director Shawn Nelson; Recreation Superintendent Herman Parker, and Administrative Secretary Kathleen Cassiere. COMMISSION BUSINESS 1. YOUTH/TEEN MULTI-POINT ACTION PLAN 1.1 Discuss the Youth\Teen Multi-Point Action Plan to address youth recreation needs in the community. MR. NELSON provided a staff report, combined with a slide presentation of current and needed activities in the City of Temecula. He expressed the need for a facility to provide a drop in program for the youth and teens of the community. COMMISSIONER NIMESHEIN suggested the recreation programs and services provided be measured for effectiveness, and questioned who would prepare the teen newsletter. He stated that the newsletter should be regulated by City staff. He commended Mr. Nelson on a job well done regarding this project and his presentation. VICE CHAIRPERSON WALKER commended Mr. Nelson also, as did CHAIRPERSON HARKER. MR. NELSON stated that a lot of the credit should be directed toward Herman Parker, Recreation Superintendent for the City of Temecula; and Gary King, Development Services Administrator. PRMIN12/03/91 -1 - 1/3/92 2. TEEN COUNCIL POLICIES AND PROCEDURES 2.1 Approve policies and procedures for the Teen Council. MR. NELSON provided a staff report regarding staffs recommendations for the structure and functions of the Teen Council. Discussion followed regarding the Teen Council. It was agreed that the Teen Council shouId be able to provide input at Parks and Recreation Commission meetings on issues regarding the Teen Center. It was further recommended that the position of Treasurer be eliminated and that a quorum of seven members be present to conduct Teen Council meetings. COMMISSIONER NIMESHEIN moved to approve the policies and procedures of the Teen Council as corrected, seconded by VICE CHAIRPERSON WALKER. AYES: 4 COMMISSIONERS: Harker, Hillin, Nimeshein, Walker ABSENT: 1 COMMISSIONER: Kirby NOES: 0 COMMISSIONERS: None 2.2 Appoint one member from the Parks and Recreation Commission to serve on a committee with school officials for the selection of Teen Council members. THE COMMISSION appointed Commissioner Walker and Commissioner Nimeshein to serve on the Selection Committee for the Teen Council. COMMUNITY SERVICES DIRECTOR'S REPORT o Community Services Workshop II will be held on Thursday, 7:00 p.m., December 5, 1991. o Boys and Girls Club Opening Ceremony will be held on Friday, 3:00 p.m., December 6, at Margarita School. o City of Temecula 2nd Birthday Annual Open House will be held on Friday, 5:00 p.m. through 7:00 p.m., December 6th, at City Hall. PARKS AND RECREATION COMMISSION REPORTS COMMISSIONER NIMESHEIN asked if City Staff was attending the Valley Beat Grand Opening. COMMISSIONER HILLIN invited staff and Commissioners to the Rancho California Sports Park to observe the Commissioner's Cup activities beginning Saturday, December 7th, in the morning. PRMIN12/03/91 -2- 1/3/92 ADJOURNMENT COMMISSIONER WALKER moved to adjourn the meeting at 8:30 p.m., seconded by VICE CHAIRPERSON HARKER, The next meeting of the Temecula Parks and Recreation Commission will be held on Monday, January 13, 1992, 7:00 p.m., at Vail Elementary School, 29915 Mira Loma Drive, Temecuta. Chairman, Michael Kirby Commission Secretary, Shawn D. Nelson PRMI N 12/03/91 -3- 1/3/92 ITEM NO. 2 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: FROM: DATE: SUBJECT: PARKS AND RECREATION COMMISSION SHAWN D. NELSON JANUARY 13, 1992 TEEN RECREATION PROGRAM DISCUSSION: On December 6, 1991, Commissioners Claudia Walker and Jeff Nemishein met with representatives from the three high schools and two middle schools in Temecula to review applications and select members and alternates to serve on the Teen Council. The first Teen Council meeting was held on December 12, 1991. Topics of discussion at this meeting included reviewing various recreation programs that would be offered at the Teen Center, and recommending the type of location that would attract teens to higher levels of participation. The group was unanimous in their opinion that a site away from school would be more attractive to teens than using a school site during after school hours. On December 17, 1991, the City Council authorized the City Manager to negotiate a site in a commercial building at a cost not to exceed ~3,600.00 per month. The funds for the teen center were allocated from the tennis court project. Council directed staff to consider the tennis court project at a later date. On January 3, 1992, the City Manager's office successfully negotiated a lease for a Teen Recreation Center with representatives from the Southcreek Mall, 28780 Front Street in Temecula. The facility is approximately 4,400 sq. ft., and the rent is ~3,375.00 per month. Tenant improvements will include heating and air conditioning, electrical, plumbing, flooring, and ceiling improvements. Pay phones and bike racks will also be installed at the site. The tenant improvements are scheduled to be completed by the mid-part of February, and the teen program will begin shortly thereafter. Ms. Julie Crowe has been appointed as the Senior Recreation Services Coordinator responsible for implementing the teen recreation program. She will begin her tenure with the City on January 20, 1992. Enclosed is the December 17, 1991 agenda report concerning the Teen Recreation Center for your review. APPROVAL CITY ATTORNEY FINANCE OFFICER CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: BOARD OF DIRECTORS FROM: DAVID F. DIXON, CITY MANAGER DATE: DECEMBER 17,1991 SUBJECT: INTERIM COMMUNITY RECREATION CENTER PREPARED BY: SHAWN D. NELSON, COMMUNITY SERVICES DIRECTOR RECOMMENDATION: That the Board of Directors: Authorize City Manager to determine a location for the interim community recreation center and negotiate a lease agreement at a cost not to exceed 80.90 per sq. ft. including tenant improvements. DISCUSSION: The Board of Directors approved the Youth/Teen Multi-Point Action Plan on November 26, 1991, to address youth/teen needs and provide recreation programs and services. The plan includes assessing youth/teen needs; developing a initial teen recreation program; formulating a Teen Council; establishing an interim community recreation center; developing a monthly teen newsletter; and continuing with future parks and recreation facility plans. A Teen Council meeting was held on Thursday, December 12, 1991, to review the types of recreations programs and events that would interest teenagers, as well as a discussion concerning a facility that would accommodate these services. The Teen Council recommended that a site away from the schools would attract more teenagers to the program. It was felt that outdoor sports were not as important as having a facility away from school for activities and socialization. Staff has reviewed several locations to assess their compatibility with the teen recreation program i.e. size, location, interior improvements, parking, cost, These locations have been reduced to a final few. It is recommended that the City Manager determine a location and negotiate a final lease agreement for the facility by Friday, December 20, 1991. With tenant improvements, the facility would be scheduled to open on January 27, 1992. FISCAL IMPACT: Unencumbered funds exist in account 019-190-999-44- 5804 for tennis court lights at Temecula Valley High School. Staff recommends this project be reconsidered at a later date and transfer 847,850 from account #019-190- 999-44-5804 to appropriate accounts as required, YOUTH/TEEN MULTI-POINT ACTION PLAN GOALS Address youth and teen needs and provide high quality, effective recreation programs and services. Provide opportunities to engage youth in positive social interaction. OBJECTIVES 2. 3. 4. 5. Assess/determine youth needs. Develop action plan. Develop comprehensive youth and teen programs and services. Identify and provide funding as necessary. Implement programs and services. ACTION Assessment of Youth/Teen Needs B. C. D. E. Evaluation of existing recreation programs (Exhibit A). Formulate and implement youth/teen survey (Exhibit B). Data and collection analysis (Exhibit C). Staff assessment of deficiencies (Exhibit D). Action taken: 1. Completed 11-22-91. Development of an Initial Recreation Program (Exhibit E) B. C. D. List specific programs based on survey information. List equipment and supplies necessary to provide programs. Develop budget and cost analysis for equipment and supplies. Action taken: 1. Completed 11-25-91. Formulate Teen Council (Teens Only) C. D, E, Hold special meeting of the Parks and Recreation Commission. 1. Develop appointment procedure, goals, guidelines, terms. Solicit applications for Teen Council. Selection of Teen Council. Hold initial meeting. Action taken: 2. 3, 4. 5. Special Commission meeting - held on 12-3-91. Develop procedures/goals of Teen Council-completed by 12-3-91. Solicit applications - completed by 12-6-91. Select Teen Council - completed by 12-9-91. Hold initial meeting - 12-12-91. Investigate Possible Locations for Interim Community Recreation Center B. C. D. E. Ge Compile list of possible locations for interim facility. Evaluate interim facilities based on location and function. Reduce possible locations down to final option. Develop budget and cost analysis for developing the interim facility. Develop budget and cost analysis for staff and operating costs for the facility. Review/approval of facility by Teen Council/Parks and Recreation Commission. Bring recommendation to City Council for consideration. Action taken: 1. List of locations - completed 11-25-91. 2. Evaluate locations/reduce to final option - completed 12-6-91. 3. Develop budget for interim facility, operating costs - completed 12-6-91. 4. Facility review by Teen Council/Parks and Recreation Commission completed 12-12-91. 5. Recommendation to City Council - 12-17-91. Establish Interim Community Recreation Center B. C. D. E. Improvements to facility. Order equipment and supplies - partially paid by CRC Foundation. Recruit staff/volunteers. Implement initial recreation program. Action taken: 1. Improvements to facilities - completed by 1-20-92. 2. Equipment and supplies - received by 1-20-92. 3. Recruit staff/volunteers - completed 1-20-92. 4. Implement program - 1-27-92. Develop and Distribute Monthly Teen Newsletter Developed and distributed by Teen Council. Action taken: 1. First newsletter distributed in January, 1992. Continue with Parks and Recreation Facility Plans Construction of CRC - completed in 1993. Boys and Girls Club Program. Action taken: 1. Construction of CRC - completed in 1993. 2. Interim Boys and Girls Club - completed by 12-16-91. 3. Permanent Boys and Girls Club - depends on land acquisition. EXHIBIT "A" Existing City Youth Recreation Programs - Ages 6 to 18 years old A. Youth Soccer - Temecula Valley Soccer Association B. Little League - Temecula VaIley and Rancho California C. Youth Basketball - Temecula Valley Basketball Association D. Pop Warner - Temecula Valley Pop Warner E. Day Camp F. Tap Dance G. Tap/Jazz Dance H. Gymnastics I. Tot Gymnastics J. Taekwondo K. Water Color L. Modeling M. Teen Swim N. Paper Mache O. Basic Horsemanship P. Baton Q, Personal Style R. T-Shirt Painting S. Calligraphy T. Golf Instruction U. Summer Teen Center V. Teen Night Swim W. Magic Mountain Trip X. Pepsi Hot Shots Y. Halloween Craft Classes Z, Halloween Haunted House AA. Swim Lessons BB. Open Swimming CC. Explorer Scouts - Police Department Existing School Programs CC. High School Interscholastic Sports DD. Jr, High Intramural Sports EE. High School Clubs 1. Key Service 2. M.E.C.A. Club 3. Earth Club 4. Dance Club 5. Art Club 6, CSF Achieve Club 7. Library Club 8. Ski Club FF. Middle School 1. Dance & Drama 2. Computer 3. Running 4. Comic & Card Club 5. Science - New Ventures 6. Crafts Clubs GG. T.V.S.D. After School Care - Elementary HH. Band, Drill Team, Cheerleaders, ROTC Private Existing Programs II. Gymnastics 1. Tumble Jungle 2. Southern California Elite 3. Artistic Gymnastics JJ. Dance, Tap, Ballet 1. Artistic Dance 2. Fiz-ique Studio 3. Gold's Gym · 4. Southern California Elite 5. Temecula Athletic Club 6. Vylanis Polynesian Dances KK. Self Defense 1. Temecula Valley Taekwondo 2. United States Karate LL. Boys Scouts MM. Girls Scouts NN. Youth Performing Arts - Show Biz Kids 00. We Can Do Play Activities PP. Batting Cage - The Hitting Place QQ. BMX Track RR. Teen Night Bowling - Pinky's SS. Movie Cinemas 1. Edwards Cinema 2. Temeku Cinema EXHIBIT "B" TEEN RECREATION SURVEY 1. Age If a teen center was developed, what types of programs and special events would you like to see? A. H. O. B. I. P. C. J. Q. D. K. R. E. L. S. F. M. T. G. N. U. Would you be able to attend the teen center if it wasn't close to your home or school? If a teen center was available with programs and activities that you liked, would you attend? 5. What types of equipment and games would you like to see in the teen center? What hours do you think the teen center should be open? (after school, weekends, evenings) Would you be interested in volunteering to clevelop a teen program? If so, please give you name and phone number EXHIBIT "C" RESULTS OF TEEN SURVEY Ages of Teen's Surveyed A. Age 13 4 B, Age 14 3 C, Age 15 17 D. Ages 16 19 E. Age 17 36 F, Age 18 4 G. Age 19 2 81 Types of Recreation Programs Desired A. Dance 39 B. Sports 34 C, Bands 19 D. Field Trips 8 E. Exercise Room/ 7 Dance Room F. Food 6 G. Drama 6 H. Arts 4 I. Gymnastics 2 J. Drug & Alcohol 2 Awareness K. Tournaments 2 L. D.J. 2 M. Amateur Night 1 N. Dance Contest 1 O. Hang Out 1 P. Singing/Choir 1 Q. Pizza Party ! R. Movie Night 1 S. Hot Lines 1 T. Roll Playing 1 U. Camping 1 V. Career Night 1 W. Modeling 1 Would you be able to attend the teen center if it wasn't close to your home or school? Yes 60 No. 8 If a teen center was available with programs and activities that you liked, would you attend? Yes 65 No 0 Types A. 8. C. D. E. F. G. H. I. J, K. U M. N. O. P. of Equipment Desired Pool Tables Stereo Video Games Ping Pong Miniature Golf Bean Bags T.V. Skating Roller Skate Ice Skate Malibu Grand Prix Air Hockey Couches Paints Juke Box Weights 41 21 21 12 7 4 3 2 2 2 4 2 2 1 2 Desired hours of operation A. Weekdays majority said after school to 9:00 p.m. B. Weekends (Friday- Saturday) - 3:00 p.m. until 12 midnight 7. Vo]unteer's 67 - Teenagers EXHIBIT "D" ASSESSMENT OF DEFICIENCIES The City of Temecula currently does not provide drop-in youth recreation programs and services due to a lack of facilities. Youth and teen recreation programs typically include the following: A. drop-in free or minimally priced after school recreational activities for youth and teens. B. drop-in summer programs for youth and teens. C, special recreation classes specifically designed for youth and teens. D. special events specifically designed youth and teens. E. facilities to accommodate youth and teen recreation activities and events. F. mechanism established for input from teens to the City. G. programs provided by the City to address the problems that youth and teens face on a daily basis. H. comprehensive youth and teen program developed to attract participation. It is recommended .that the Boys and Girls Club of Temecula Valley provide drop-in recreation programs and activities for youth ages 7 to 12 years old. The Boys and Girls Club will begin an interim program at Margarita Middle School on December 16, 1991. They will meet three times per weeks and will provide pool tables, video games, and special events for these children. It is recommended that the City of Temecula provide drop-in recreation programs and activities to teenagers ages 13 to 18 years old. EXHIBIT "E" RECREATION PROGRAM ProcJram Title Teen Center Puroose To provide young adults, ages 13-18 years of age a safe, well supervised environment to engage in recreational activities and positive social interaction. Hours of Operation A full-time facility School Year Monday - Thursday Friday- Saturday 3:00 p.m. - 9:00 p.m. 3:00 p.m. - 11:00 p.m. Summer Monday- Friday Saturday 1:00 p.m. - 9:00 p.m. 4:00 p.m. - 11:00 p.m. Program Content This program will provide teens with a well supervised environment to participate in various recreational activities during afternoon, evening and weekend hours. All activities will be free or minimally priced. Teens will take an active role in establishing the types of activities they desire. One full-time Recreation Coordinator and two part-time Recreation Assistants will implement the following types of activities. These activities will be offered based on the information supplied from a teen survey recently conducted. The recreation program will be updated based on input from the Teen Council and the Parks and Recreation Commission. Classes Activities Vocal Band Drama Self improvement workshop Job interview skills Field Trips: - Golf RECREATION PROGRAM (con't) Classes ACtivities Art Drawing T-Shirt Painting Crafts Teen Club etc... - Zoo - Knott's Berry Farm - Farm - Roller Skating Dances/Contests Tournaments Caroms Table Tennis Billiards Foos Ball Music Room Counseling Tutoring Movies/Videos Guest Stars/Speakers Electronic Games Live Band Performances Aaes 13 - 18 years of age. Special Provisions Contact School District to provide bus service from both middle schools to Teen Center daily. Program Promotional Methods 2. 3. 4. 5. Flyers (through schools) Radio Announcement/Live Radio Broadcasts Posters Press Releases Special Activities Staffina Recreation Coordinator Pay range #1182, $1810. monthly Recreation Assistants Pay range #1101, $6.00 per hour 20 hours per week each Equipment & Supplies Billiard Tables Foos Ball Table Carom Boards Pinball Machines Electronic Games Television (Large Screen) VCR Craft Supplies Art Supplies Table Games Typewriter Office Supplies Table Tennis TEEN CENTER BUDGET (ending June 30, 1992) Facility (tenant improvements; lease; utilities) ,37,350.00 Total Facility 37,350.00 Staff I Recreation Coordinator ,1810. per month X 12 months (included in Mid-Year Budget) '17,200.00 2 Recreation Assistants 20 hours/week each X 52 weeks ~ ,6.00/hour (existing budget) 0.00 Total Staffing $17,200.00 Equipment Billiards Tables Foos Ball Table Carom Boards Ping Pong Tables Electronic Games Television VCR Sporting Goods Stereo System ,2,500.00 500.00 1,000.00 1,000.00 5,000.00 2,000.00 500.00 1,000.00 2,000.00 Total Equipment $15,500.00 Supplies Art and Craft Supplies Office Supplies/Furniture 2,500.00 3,500.00 Total Supplies $6,000.00 Special Events/Excursions ,2,500.00 Total Special Events/Excursions $2,500.00 Sub Total $78,550.00 * Less Equipment Provided by CRC Foundation ($13,500.00) Total Center Budget $65,050.00 TEEN CENTER BUDGET (Annual) Facility (tenant improvements; lease; utilities) Total Facility Staff I Recreation Coordinator 81810. per month X 12 months (included in Mid-Year Budget) 2 Recreation Assistants 20 hours/week each X 52 weeks @ 86.00/hour (existing budget) Total Staffing Equipment Miscellaneous Equipment Total Equipment Supplies Art and Craft Supplies Office Supplies Total Supplies Special Events/Excursions Total Special Events/Excursions $44,700.00 844,700.00 834,400.00 0.00 834,400.00 81,500.00 81,500.00 8 2,500.00 600.00 $3,100.00 82,500.00 $2,500.00 Total Center Budget 886,200.00 ITEM NO. 3 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: FROM: DATE: SUBJECT: PARKS AND RECREATION COMMISSION SHAWN Do NELSON JANUARY 13, 1992 PROJECT COMMITTEE FOR COMMUNITY RECREATION CENTER PROJECT RECOMMENDATION: That the Parks and Recreation Commission: Appoint two (2) Commissioners to serve on the Project Committee for the Community Recreation Center Project. DISCUSSION: A Request For Qualifications (RFQ) was released by the City to landscape architectural and architectural firms to provide schematic design drawings, construction documents, and project administration services for the Community Recreation Center Project. A Selection Committee consisting of Sal Munoz, Pat Birdsall, Evelyn Harker, and Gary Thornhill was formed to review and evaluate each firm's qualifications and make a recommendation concerning which firm should provide these services. This recommendation will be considered by the Board of Directors on January 14, 1992. Once a firm is appointed to provide these design services, a Project Committee consisting of representatives from the City Council, Parks and Recreation Commission, Planning Commission, and the Community Recreation Center Foundation will be formed to review the type of programs that will be offered in the Community Recreation Center (CRC) and how the floor plan would best facilitate those programs. The type and size of the community pool will also a part of those discussions. The information would be compiled and discussed in a joint meeting of the Parks and Recreation Commission, Planning Commission, and City Council. As a result of this meeting, preliminary schematic design drawings will be prepared that will be reviewed by the Parks and Recreation Commission, Planning Commission, and City Council. The total preliminary schematic review process is scheduled to completed in approximately four (4) months. ITEM NO. 4 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: FROM: DATE: SUBJECT: PARKS AND RECREATION COMMISSION SHAWN D. NELSON JANUARY 13, 1992 PARK SITE ON PALA ROAD RECOMMENDATION: That the Parks and Recreation Commission: Appoint two (2) Commissioners to serve on a Selection Committee to review the qualifications of prospective firms to provide design services for the Park Site on Pala Road. DISCUSSION: A Request For Qualifications (RFQ) was released by the City of Temecula to landscape architectural firms to provide schematic design drawings, construction documents, and project administration services for the Park Site on Pala Road. The Selection Committee will review and evaluate each firm's qualifications and invite the top firms for a formal interview process. After interviewing the final top firms, the Selection Committee will then rank the firms based on their qualifications and presentation. The City will then enter negotiations with the top ranked firm to determine a final scope of work and cost proposal. Enclosed is a copy of the RFQ released by the City for your review. January 13, 1992 REQUEST FOR QUALIFICATIONS The City of Temecula, Community Services Department, hereinafter referred to as the City, is inviting landscape architectural firms experienced with public community park projects to submit a statement of qualifications for the preparation of schematic design drawings and construction plans and specifications for a proposed 22+ acre park site (Exhibit "A") located on Paula Road within the City of Temecula. The purpose of this request is to reach agreement with a landscape architectural firm who will then provide the City of Temecula with construction documents necessary to facilitate a formal construction bid process. It is envisioned that the end result of this project will be used to construct a community park facility which may include multiple use play fields (i.e. soccer, softball, baseball, football) with lighting; group picnic areas; play areas (tot lots); trails (equestrian, nature, bike); maintenance equipment storage area; restroom/snackbar facilities; and parking. As a part of the project, a time table shall be prepared that will illustrate the preparation of design drawings and development of construction plans and specifications; advertisement of formal bids; award of construction contract; notice to proceed with construction; and completion of construction of each phase of the community park facilities. Construction estimates and a phasing plan for the construction of each section of the community park shall be prepared from the development of schematic conceptual plans through construction documents through construction of each phase of the community park project. Contents of Statement of Ouali~cations The prospective landscape architect shall provide the City with the following information: A description of the landscape architectural firm, organizational structure, location of principal offices, number of professional personnel and other pertinent information including the names and experience of all staff members who will work on the project. 2. Related project experience and client references. The name of the principal or project manager in the firm who will have direct and continued responsibility for the project. This person will be the City staff contact on all matters dealing with the project and will handle the day-to-day activities through to completion. An experience and project resume of all staff assigned to this project shall be included. Request For Qualifications January 13, 1992 Page Two The names of any outside consultants or subcontractors to be utilized, along with an experience and project resume. The prospective landscape architect shall provide the City with a detailed scope of work concerning the landscape architect's proposed approach to the project and the types of investigations the landscape architect proposes to undertake during the course of the project. The project description should be supported with information on the specific methodology the landscape architect will employ, the breadth and depth of the work plan, and the project's output. A time frame for the completion of the schematic conceptual plan of the community park project shall be included. Selection Criteria The City plans to consider the landscape architectural ~rm's experience with similar projects, the qualifications and number of staff available for the assignment, the outside consultants and associates to be retained, the firm's willingness and demonstrated ability to meet deadlines, and other areas pertinent to the project. A Selection Committee will review the qualifications submitted and request interviews from the top firms. Based on qualifications and presentation, the Selection Committee will rank the final firms. The City reserves the right to negotiate terms and scope of work with the highest ranked I'wra. If an agreement cannot be negotiated, the City reserves the right to renegotlate with any other finalist. Informational Documents Available A number of informational documents have been developed and are available for review at the City of Temecula, Community Services Department, 43174 Business Park Drive, Temeeula, California 92590. These documents include: 1. Capital Improvement Plan for the Community Services Department. 2. List of utilities in the City of Temecula. Request For Qualifications January 13, 1992 Page Three Insurance Provisions The landscape architect shall maintain in full force, during the term of the service contract, limits of insurance no less than: 1. General Liability: $1,000,000 combined single limit per occurrence for bodily injury and property damage. 2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. 3. Workers' Compensation and Employer's Liability: Workers' Compensation as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident. 4. Errors and Omissions Insurance: $1,000,000 per occurrence. 5. It is the landscape architect's responsibility to notify the City if there are any changes in insurance provisions that would impact the above requirements. Time Schedules The prospective landscape architect shall indicate the total time frame proposed to complete the schematic conceptual plans. The time required to complete each task identified in the architect's scope of work shall also be presented. This section, preferably, should be presented in graphic form. Five (5) copies of the Statement of Qualifications must be received by 5:00 p.m. on Friday. February 14, 1992 at: City of Temecula City Clerks Office 43174 Business Park Drive Temecula, California 92590 Request for Qualifications January 13, 1992 Page Four General Information Prior to submittal a pre-qualifications meeting will be conducted at the City of Temecula, City Hall, at 1:30 p.m. on Thursday, January 23, 1992 to address project related questions. It is suggested that all candidates responding to this RFQ attend. The submittal shall be signed by an authorized official of the landscape architectural firm. 3. The submittal shall be valid for a minimum of 90 days. 4. The City reserves the right to reject any and all submittaPs. Please provide us with any exceptions, additions or suggestions which will aid us in our selection process. The terms and scope of the contract will be determined on the basis of professional negotiations between the City and the prospective landscape architect. If the City and prospective landscape architect fail to reach a contractual agreement, the City may renegotiate with any other finalist. Please refer any questions regarding this Request For Qualifications to Grant Yams, Finance Department, at (714) 694-4343. Please refer any questions regarding the scope of this project to Gary King, Development Services at 694~6480. Sincerely, CITY OF TEMECULA Mark Ochenduszko Assistant City Manager ITEM NO. 5 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: FROM: DATE: SUBJECT: PARKS AND RECREATION COMMISSION SHAWN D. NELSON JANUARY 13, 1992 PARKS AND RECREATION MASTER PLAN DISCUSSION: A status report will be given concerning the Parks and Recreation Master Plan. The first draft of the master plan is expected to be submitted by the end of January, 1992.