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HomeMy WebLinkAbout021092 PRC AgendaAGENDA TEMECULA PARKS AND RECREATION COMMISSION ADJOURNED REGULAR MEETING TO BE HELD AT VAIL ELEMENTARY SCHOOL FEBRUARY 10, 1992 7:00 PM CALL TO ORDER: Flag Salute Chairperson Harker ROLL CALL: Harker, Hillin, Kirby, Nimeshein, Walker PUBLIC COMMENTS A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Parks and Recreation Secretary before the item is addressed by the Commission, There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. 021092.agn 020492 DIVISION REPORTS COMMISSION BUSINESS 1. Approval of Minutes 1.1 Approve minutes of January13, 1992 Parks and Recreation Commission meeting as submitted. 2. Teen Recreation Center DISCUSSION: 2.1 Status report will be given on the Teen Recreation Center. Senior Center RECOMMENDATION: 3.1 Appoint two (2) members to serve on a Project Committee for the Senior Center Project. Community Recreation Center Project DISCUSSION: 4.1 Discuss the status of the planning stages of the Community Recreation Center (CRC) Project. Capital Improvement Projects DISCUSSION: 5.1 Discuss the status of the Sports Park, Restroom/Snack Bar Project, the Park Site on Pala Road, and the Parks and Recreation Master Plan. Initial Bike Way Project DISCUSSION: 6.1 Discuss the status of the development of the Initial Bike Way Project. 021092.agn 020492 2 COMMUNITY SERVICES DIRECTOR REPORT PARKS AND RECREATION COMMISSION REPORTS ADJOURNMENT Next regular meeting, March 9, 1992, 7:00 p.m., Vail Elementary School, 29915 Mira Loma Drive, Temecu~a, California, 92592. 021092.agn 020492 3 ITEM NO. 1 MINUTES OF A SPECIAL MEETING OF THE PARKS AND RECREATION COMMISSION OF THE CITY OF TEMECULA JANUARY 13, 1992 A meeting of the Temecula Parks and Recreation Commission was called to order by Chairperson Harker at Vail Elementary School, 29915 Mira Loma Drive, Temecula, California, 92592, at 7:00 p.m. Chairperson Harker led in the flag salute. PRESENT: 5 COMMISSIONERS: Harker, Hillin, Kirby, Nimeshein, Walker Also present were Community Services Director Shawn Nelson; Development Services Administrator Gary King, Maintenance Superintendent Robert M. Kast, Recreation Superintendent Herman Parker, John Meyer Senior Planner, and Administrative Secretary Kathleen Cassiere. DIVISION REPORTS A division report and update was given by each Division Head representing the Community Services Department. COMMISSION BUSINESS 1. APPROVAL OF THE MINUTES OF NOVEMBER 25, 1991 1.1 Recommendation to approve minutes of November 25, 1991 meeting, as submitted. COMMISSIONER NIMESHEIN moved to approve the minutes of November 25, 1991, as corrected, seconded by VICE CHAIRPERSON WALKER. AYES: 4 COMMISSIONERS: Harker, Hillin, Nimeshein, Walker ABSTAIN: 1 COMMISSIONER: Kirby 1.2 Recommendation to approve minutes of December 3, 1991 meeting, as submitted. VICE CHAIRPERSON WALKER moved to approve the minutes of November 25, 1991, as corrected, seconded by COMMISSIONER HILLIN. AYES: 4 COMMISSIONERS: Harker, Hillin, Nimeshein, Walker ABSTAIN: 1 COMMISSIONER: Kirby PRMIN01 \13\92 -1 - 02/01/92 TEEN RECREATION PROGRAM 2.1 Status report will be given on the Teen Recreation Program. MR. NELSON provided a staff report regarding the status of the Teen Recreation Program. He also mentioned the new employment of Julie Ann Crowe who will be in charge of the Teen Recreation Program. PROJECT COMMITTEE FOR THE COMMUNITY RECREATION CENTER PROJECT 3.1 Appoint two (2) Commissioners to serve on the Project Committee for the Community Recreation Center Project. MR. NELSON provided a staff report, and stated that the City will be hiring a landscape architect to design the Community Recreation Center (CRC) Project. He recommended that two members be appointed to serve on the Project Committee for the CRC. COMMISSIONER HILLIN moved to nominate Commissioner Walker for the Committee, seconded by Commissioner Harker. AYES: 5 COMMISSIONERS: Harker, Hillin, Kirby, Nimeshein, Walker COMMISSIONER NIMESHEIN nominated Commissioner Harker for the Committee, seconded by Commissioner Hillin. AYES: 5 COMMISSIONERS: Harker, Hillin, Kirby, Nimeshein, Walker PARK SITE ON PALA ROAD 4.1 Appoint two (2) Commissioners to serve on a Selection Committee to review qualifications to provide design services for the Park Site on Pala Road. MR. NELSON provided a staff report. He reported that the City has released a Request for Qualifications (RFQ) to design and provide construction documents for the Park Site on Pala Road. He recommended that two Commissioners serve on the Selection Committee and follow by serving on the Project Committee for the Park Site on Pala Road. PRMIN01 \13\92 -2- 02/01/92 VICE CHAIRPERSON WALKER nominated Commissioner Hillin for the Committee, seconded by Commissioner Kirby. VICE CHAIRPERSON WALKER nominated Commissioner Nimeshein for the Committee, seconded by Commissioner Kirby. AYES: 5 COMMISSIONERS: Harker, Hillin, Kirby, Nimeshein, Walker PARKS AND RECREATION MASTER PLAN 5.1 Status report will be given on the Parks and Recreation Master Plan. MR. NELSON provided a staff report on the Parks and Recreation Master Plan Community Workshops. JOHN MEYER, Senior Planner of the Planning Department, City of Temecula provided information on the status of the General Plan and how it relates to the Master Plan. Technical Sub-Committees will be formed in various areas as it relates to the General Plan. MR. NELSON recommended that the Parks and Recreation Commission appoint one member from the Commission to serve on the Community Design Technical Sub Committee for the General Plan. CHAIRPERSON HARKER nominated Commissioner Nimeshein to serve on the Committee. A motion was made by COMMISSIONER HILLIN for Commissioner Nimeshein to serve on the General Plan Community Design Technical Sub Committee, seconded by VICE CHAIRPERSON WALKER. AYES: 5 COMMISSIONERS: Harker, Hillin, Kirby, Nimeshein, Walker COMMUNITY SERVICES DIRECTOR'S REPORT 0 o 0 0 Commission Badges have been received and distributed to Parks and Recreation Commissioners. The Restroom/Snack Bar Project is completed and will be operational once toilet paper dispensers are installed. An inspector was sent to Long Valley Wash from the Public Works Department. The Public Works Department will follow up with a letter to the Homeowners Association to clear the wash area because of flooding hazards. The assessment process is being reviewed and will be improved from last year. PRMIN01 \13\92 -3- 02/01/92 PARKS AND RECREATION COMMISSION REPORTS VICE CHAIRPERSON WALKER thanked the Commission for allowing her to work with Commissioner Nimeshein to make the selection of the Teen Council. COMMISSIONER HILLIN commended Lori Ann McGavran for her exemplary job performance in many areas, including her work during the Commissioner's Cup. He also stated the CYSA South was very complimentary of the facilities the City provided for the Commissioner's Cup. It was noticed by CYSA South that we need a fence in the upper South field area. Commissioner Hillin stated that if the "Rawhide" park land is developed, we may be able to bring not only the Commissioner's Cup back to Temecula, but also the State Cup. COMMISSIONER NIMESHEIN also commented on the outstanding quality of the teens interviewed for the Teen Council. CHAIRPERSON HARKER brought up a discussion on Valley Beat, the new teen dance facility. She commented that the street sweepers in Temecula sweep leaves down the water drains (culverts). Mr. Nelson stated that complaints relative street sweeping should be directed to the City Managers's office. and that he would follow up with Public Works regarding this matter. She stated that it has been a privilege to work with the Seniors Program and that Ruth Chesher is doing a fantastic job. ADJOURNMENT CHAIRPERSON HARKER adjourned the meeting at 7:47 p.m. The next meeting of the Temecula Parks and Recreation Commission will be held on Monday, February 10, 1992, 7:00 p.m., at Vail Elementary School, 29915 Mira Loma Drive, Temecula. Chairperson Evelyn Harker Commission Secretary, Shawn D. Nelson PRMIN01 \13\92 -4- 02/01/92 ITEM NO. 2 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: FROM: DATE: SUBJECT: PARKS AND RECREATION COMMISSION SHAWN D. NELSON FEBRUARY 10, 1992 TEEN RECREATION CENTER DISCUSSION: Status report will be given concerning the Teen Recreation Center. Also, the Teen Council has elected its new officers through September 30, 1993. The Teen Council will also be introduced to the Parks and Recreation Commission. Temecula Teen Council elects group officers · ORGANIZATION: Teen ' with Heather Frank, Temecula recreation program tops on '. Valley High, vice president. list o[ things to do ' ~ Danielle Nanigan of Temecula ~.Valley High is secretary, Ervin The Californian TEMECULA -- The city's newly form~d~T~e~ Council has' elected officers to help with the job of setting up a teen recre- ation program. - Fifteen teen-agers from Tem- ecula Valley High School, Ran- cho Vista High School, L'm~eld School, Margarita Middle School and Temecula Middle School sit on the council. Chad Augur of Temecula Val- ley High was e'lected president, '.Palencia of Temecula Valley High community rmison, Timo- thy Thompson of Lidield High special events coordinator (high school) and Lindsay Kunkle of Margarita Middle School special events coordinator (junior high). Officers will serve until Sept, 30, 1993. Teen Council members will help with publicity, recruitment, recreation activities, special - events, and newsletter writing · for the new center. - - CITY OF TEMECULA COMMUNITY SERVICES DEPARTMENT TEEN COUNCIL OFFICERS 1992 - 1993 PRESIDENT- Chad Augur- 676-4689 VICE PRESIDENT - Heather Frank - 699-0236 SECRETARY - Danielle Nanigian - 676-7588 COMMUNITY LIAISON - Ervin Palencia - 694-5409 SPECIAL EVENTS COORD. (H.S.) - Timothy Thompson - 698-5319 SPECIAL EVENTS COORD. (Jr. H.S.) - Lindsay Kunkle - 676-5173 CITY OF TEMECULA COMMUNITY SERVICES DEPARTMENT TEEN COUNCIL TEMECULA HIGH SCHOOL: Ervin Palencia Danielle Nanigian Heather Frank Gina Post Chad Augur RANCHO VISTA HIGH SCHOOL: Michele Chavez Summer Pacheco Silva Nourian LINFIELD HIGH SCHOOL: Kelly Bellini Peggy McMillan Timothy Thompson Amanda Daily MARGARITA MIDDLE SCHOOL: Lindsay Kunkle Grant Donahoe Jamila Harris Kari Kendall TEMECULA MIDDLE SCHOOL: DeAnn Rowan Jeff Kirkpatrick Amanda Foster CITY OF TEMECULA COMMUNITY SERVICES DEPARTMENT (CSD) TEEN COUNCIL OFFICERS RESPONSIBILITIES: President: Under the direct supervision of City staff: * Plan and conduct Teen Council meetings * With the assistance of the Teen Council Secretary, complete agenda prior to each Teen Council meeting * Attend public relation events as necessary * Prepare and present Teen program information to the Parks and Recreation Commission as requested Vice President: Under the direct supervision of City staff: * Establish, maintain and evaluate each Teen Council members attendance records * Assist in replacing Teen Council members as needed * Conduct Teen Council meetings in the absence of the President * Assist in publishing the monthly teen newsletter Secretary: Under the direct supervision of City staff: * Maintain the minutes of each teen council meeting * With the assistance of Teen Council President, complete agenda prior to each Teen Council meeting * Assist in publishing the monthly teen newsletter Community Liaison: Under the direct supervision of City staff: * Attend public relation events as needed * Develop and maintain interest, enthusiasm, and good relations with community residents and program participants * Assist in preparing publicity releases and speak to community groups/schools to promote participation Special Events Coordinators: (There will be one Jr. High Coordinator and one High School Coordinator) Under the direct supervision of City staff: * Coordinate special activities and/or events for the participants of the Temecula Teen Center * Develop fiyers and other promotional materials to promote special events and/or activities * Assist in publishing the monthly teen newsletter ITEM NO. 3 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: FROM: DATE: SUBJECT: PARKS AND RECREATION COMMISSION SHAWN D. NELSON FEBRUARY 10, 1992 SENIOR CENTER RECOMMENDATION: That the Parks and Recreation Commission: Appoint two (2) members to serve on a Project Committee for the Senior Center Project. DISCUSSION: On January 28, 1992, the City Council authorized the development of a Senior Center at the Old Town Facility (formerly the School District's Bus Barn Facility). The Old Town Facility (0.73 acre site with an approximate 4,600 square foot building is located adjacent to Sam Hicks Monument Park, behind the Fire Station in Old Town. The City Council appropriated $356,960 to rehabilitate the existing building for a Senior Center. This appropriation does not include any parking improvements that would be required. Staff will not know the costs associated with the adjacent parking lot until the parking area is designed. The City is in the process of hiring an architect to design the Senior Center. It is estimated that construction will be completed within six to eight months. Enclosed are copies of the parcel map of the site; the existing floor plan of the building; and the construction estimate from the City's Chief Building Official. POR. TEMECUI A RANCHO (PORo PAUBA L, AND a WATER CO ~ POR. RANCliO CAt, IF.) / / / I I I I I M.B, 81/L M.B II/5c M.B. 15/7 pM. 171/71-. lO'xlO'= I00 0 R ESTRooKI ~2 lO)<Io'= ioo ~3 22'x Iq'_- z_/18 25'x3o'-- 8~0 a ~5 7 'x ~': EG ~ ~ I0 C io'~ < io' > < 22' ) - IO ~I~LL U i,J tT Lq 8 ~F z'l DAYTON WALL H~A'TEP, .1~ I0 DAYTON WALL HEATER Roof P'lou N'r V TOTAL= q571a V < > OLD TOWN FACILITY - 28328 HERCEDES, TEMECULA INITIAL ANNUAL START-UP OPERATING ITEM COSTS COSTS GENERAL TAX SPECIAL TAX PARKING LEASE SECURITY PEST CONTROL ELECTRIC/GAS WATER TRASH CABLE TV TELEPHONE LANDSCAPE DESIGN COST FACILITY IMPROVEMENTS GROUNDS IMPROVEMENTS FF&E~S SUPPLIES MISC, REPAIRS 1,000 200 25 55 200 0 0 250 600 150 7,200 330 0 600 600 1,404 35,000 281,140 16,740 22,600 11,800 2,500 TOTAL $356,960 $25,434 ITEM NO. 4 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: FROM: DATE: SUBJECT: PARKS AND RECREATION COMMISSION SHAWN D. NELSON FEBRUARY 10, 1992 COMMUNITY RECREATION CENTER PROJECT DISCUSSION: The first Project Committee meeting concerning the Community Recreation Center Project was held on Monday, January 27, 1992. The purpose of the meeting was to provide a slide presentation concerning various community centers that have been built in Glendale, South Gate, Irvine, and Laguna Nigel. Committee members expressed concerns about making the facility as functional as possible without exceeding budget costs because of elaborate design and aesthetics. It was decided by the committee that the City should proceed with a functional, quality facility without fancy, high cost improvements. A follow up meeting will be held in four weeks to discuss the preliminary design phase. Once a preliminary design is developed, a combined meeting of the City Council and the Parks and Recreation Commission will be held. APPROVAL CITY ATTORNEY FINANCE OFFICER CITY MANAGER TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT BOARD OF DIRECTORS DAVID F. DIXON, CiTY MANAGER JANUARY 14, 1992 DESIGN SERVICES - COMMUNITY RECREATION CENTER PROJECT PREPARED BY: SHAWN D. NELSON, COMMUNITY SERVICES DIRECTOR RECOMMENDATION: That the Board of Directors: Award contract to RJM Design Group, Inc. to provide conceptual schematic design drawings, construction documents, and project administration for the Community Recreation Center Project which includes a recreation center, community pool, amphitheater, and parking improvements in the Rancho California Sports Park. Appoint two (2) members from the Board of Directors to serve on the Project Committee for the Community Recreation Center. DISCUSSION: A Request For Qualifications (RFQ) was released by the City to landscape architectural and architectural firms to provide schematic design drawings, construction documents, and project administration services for the Community Recreation Center Project. A Selection Committee consisting of Sal Munoz, Pat Birdsall, Evelyn Harker, and Gary Thornhill was formed to review and evaluate each firm's qualifications and invite the final top firms for a formal interview process. After interviewing the final top firms, the Selection Committee ranked the firms based on their qualifications. It was recommended by the Selection Committee that cost proposals be obtained from the top two (2) firms based on the scope of services to be provided. After reviewing the cost proposals of the top two (2) firms, the Selection Committee recommended that the City enter into negotiations with the top ranked firm, RJM Design Group, Inc., to determine a final scope of work and cost. City staff then negotiated a final scope of work at a time and material cost with a not to exceed amount for each phase. As a result of this process, the Selection Committee recommends RJM Design Group, Inc. to provide the design services for the Community Recreation Center Project based on their qualifications and cost effective proposal. Enclosed is the agreement with RJM Design Group, Inc. for your review. FISCAL IMPACT: Cost to provide these services will not exceed $320,080. The budget for the Community Recreation Center Project in the amount of $4,650,000 was approved by the Board of Directors on July 2, 1991. The source of funds will be the TCSD bond issue. Prior to issuance of the bonds, the TCSD operating fund will advance the cost of design up to $102,100. RJM DESIGN GROUP, INC. PLANNING AND LANDSCAPE ARCHITECTURE December 23, 1991 Mr. Mark Ochenduszko Assistant City Manager City Clerk's Office CRy of Temecula 43174 Business Park Drive Temecula, CA 92590 Re: REVISED PROPOSAL Dear Mr. Ochenduszko: Per our meeting on December 18, 1991, we are extremely pleased to submit our revised proposal for the preparation of schematic design drawing, and construction documents for Rancho California Sports Park. We believe that upon review of our revised proposal, you will find our approach custom tailored to the needs and desires required for the success of this exciting project. The design of community/recreation facilities, community pools, amphitheaters, sports facilities, and parks is a specialty of our team. Our association with LPA Architects and Ranpac Engineering Corporation provides a design team of experienced sports/recreation and park planners, architects, landscape architects, and engineers that meet your qualifications for a state-of-the-an-facility. The consultants selected wffi be directly involved in the schematic design and construction document preparation. Ranpac Engineering Corporation provides local civil engineering experts well acquainted with the City and specific development issues related to the Rancho California Sports Park site. We have organized our revised proposal to follow the outlined Scope of Services provided by the City. We have also suggested specific products and meetings to address each of the specific tasks. We suggest a formal city review approval of the schematic design phase prior to proceeding with construction documents. This wffi allow the City the opportunity to refine construction budget priorities and evaluate alternative implementation strategies. Our fees for the schematic design phase are based upon an estimate of the man-hours and disciplines required to provide the City with timely and cost effective design services. As we discussed, our revised scope of work assumes that a hydrology study, geotechnical analysis and topographic and boundary survey will be provided by the City of Temecula. As our Fee Summary indicates we are prepared to provide the services as ou~ined in the enclosed Scope of Work for the indicated amount of $320,080.00. 27285 LA5 RAMBLAS, SUITE 250 * MISSION VIF. JO. CA 92691 · (714) S82-7516 · FAX (714) 582-0429 We have submitted five (5) copies of our revised proposal. In response to Section II of the city's request for proposal, we have submitted our statement of qualifications for city review which include~ information on the personnel, qualifications and previous similar experience on behalf of subcontractors. If you require additional copies of this statement of qualifications, we will be happy to provide you with them at your request. In response to Section III, the city is curren~y a review agency to plans that Ranpat, our civil engineer, has prepared. Beyond that, our consultant team has not had nor is currently involved in any dealings with the City of Temecula. In conclusion, we are very excited and extremely enthused about potentially being selected as your design team. We view this opportunity as both an honor and a privilege, and lool( forward to our team's future consideration during the remainder of your consultant selection process. We would like to thank you for your time and consideration, and look forward to discussing this project with you in greater detail. Sincerely, RIM D~sign Group cc: g n REVISED HOURLY RATE/ALLOTTED HOURS SCHEDULE (NOTE: HOURS REFLECT MINIMUM FEES FROM FEE SCHEDULE) RJM Design Group, Inc. - Landscape Architecture/Planning Tifie Hourly Rate Hours Principal Landscape $88.00 246 Architect Landscape Architect 82.00 172 Project Manager 70.00 513 Senior Draftsperson 55.00 305 Word Processor 31.00 106 Total 1342 LPA - Architecture Title Hourly Rate Hours Principal $120.00 164 Senior Project 105.00 Manager 300 Professional 75.00 401 Professional Staff 68.00 361 Intermediate Staff 58.00 50 1276 Ranpac Engineering Corporation - Civil Engineering Title Hourly Rate Hours Senior Engineer $80.00 104 Associate Engineer 70.00 98 Senior Designer 65.00 273 Senior Delineator 50.00 137 Secretary 30.00 46 Total 658 Rowley International, Inc. - Aquatics Consultant Title Hourly Rate Principal $110.00 Project 68.00 Engineer/Architect Designer 54.00 Total Hours 37 176 114 327 John Von Szeleski & Associates - Performing Arts Consultant Title Hourly Rate Principal Consultant $1 I0.00 Project 65.00 Designer/Manager Design &Production 50.00 Drafting Technical/Clerical 35.00 Support Hours 23 10 10 2 R.W.R. Pascoe - Electrical Engineering Title Hourly Rate Hours Principal $110.00 11 Project Manager 75.00 120 CADD 40.00 110 Clerical 30.00 8 249 Tsuchiyama/Kaino - Mechanical Engineering Title Principals Associams Designers Draftsl~rsons Technical Typist Total Hourly Rate $130.00 95.00 60.00 35.00 35.00 Hours 6 58 65 65 6 200 Culp & Tanner - Structural Engineering Title Principals Project Engineers Engineers Draftsmen Total Hourly Rate $100.00 75.00 65.00 55.00 Hours 20 117 117 98 352 R.W. Smith - Kitchen Consultant Title Facility Design Consultant Draftsman Clerical Total Hourly Rate $95.00 45.00 35.00 Hours 10 60 10 80 ITEM NO. 5 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO; FROM: DATE: SUBJECT: PARKS AND RECREATION COMMISSION SHAWN D. NELSON FEBRUARY 10,1992 CAPITALIMPROVEMENT PROJECTS DISCUSSION: Status report will be given on the Sports Park Restroom/Snack Bar Project; Park site on Pala Road; and the Parks and Recreation Master Plan. ITEM NO. 6 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO; PARKS AND RECREATION COMMISSION FROM: SHAWN D. NELSON DATE: FEBRUARY 10,1992 SUBJECT: INITIAL BIKE WAY PROJECT DISCUSSION: The TCSD will pursue with the development of an initial bike way in the City of Temecula once the trails portion of the Master Plan is completed. The City received a grant of 921,800 from SB 821 funds to assist in the development of the initial bike way. The bike way will include a combination of painted bike lanes and signs. A report was submitted to the Commission in August of 1991 concerning the development of an initial bike way in the City. Staff was informed by Public Works that a complete city-wide bike plan had to completed before beginning development of the bike way. It is our goal to complete the bike way project by the end of June, 1992.