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HomeMy WebLinkAbout011193 PRC Agenda AGENDA TEMECULA PARKS AND RECREATION COMMISSION ADJOURNED REGULAR MEETING TO BE HELD AT TEMECULA CITY HALL JANUARY 11, 1993 7:00 PM CALL TO ORDER: Flag Salute Chairman Walker ROLL CALL: Walker, Harker, Hillin, Miller, Nimeshein PRESENTATIONS: Pat Roustan PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Parks and Recreation Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. 011193.agn 010593 DIVISION REPORTS COMMISSION BUSINESS e B ADDrOVal of Minutes 1.1 Approve minutes of December 14, 1992 Parks and Recreation Commission meeting as submitted. Winter Renovation at SpOrts Park DISCUSSION: 2.1 Discuss winter renovation program for the Rancho California Sports Park. Smoking Policy for City Parks DISCUSSION: 3.1 Discuss policies that pertain to smoking regulations in City parks. Joint Meetino with CiW Council and Parks and Recreation Commission DISCUSSION: 4.1 Discuss topics for a joint meeting with the City Council and the Parks and Recreation Commission. COMMUNITY SERVICES DIRECTOR REPORT PARKS AND RECREATION COMMISSION REPORTS ADJOURNMENT Next regular meeting will be February 8, 1993, 7:00 p.m., City of Temecula, City Hall, 43174 Business Park Drive, Temecula, California, 92590. 011193.agn 010593 2 ITEM NO. 1 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA PARKS AND RECREATION COMMISSION MONDAY, DECEMBER 14, 1992 A regular meeting of the City of Temecula Parks and Recreation Commission was called to order Monday, December 14, 1992, 7:00 P.M., at Tamecula City Hall, Main Conference Room, 43174 Business Park Drive, Temecula, California. The meeting was called to order by Chairman Claudia Walker. Chairman Walker led the flag salute. PRESENT: ABSENT: 5 COMMISSIONERS: Harker, Hillin, Miller, Nimeshein, Walker 0 COMMISSIONERS: None Also present were Director of Community Services Shawn Nelson, Recreation Superintendent Herman Parker, Development Services Administrator Gary King, Maintenance Superintendent Bruce Hartley and Minute Clerk Gall Zigler. PUBLIC COMMENT None DIVISION REPORTS Maintenance Superintendent Bruce Hartlay reported the following: * Winter improvements are underway at the north/south baseball fields. completed, staff will begin winter improvements on soccer fields. * Sports Park Tot Lot re-opened last week. # Once Irrigation improvements for the Avenida De La Reina park site are currently underway. Staff assisted in decorating City Hall for the holiday season. Recreation Superintendent Herman Parker reported the following: * Holiday Lights and Festive Sights program is currently in progress and is being well received by the community. Preliminary judging will be held Tuesday night and final judging on Thursday night followed by an awards ceremony Friday night at Toyota of Temecula. * Commissioner's Cup Soccer Championships was held this last weekend. PRCMIN12114/92 -1 * 12/23/92 PARKS AND RECREATION COMMISSION MINUTES DECEMBER 14. 1992 Approximately 125 to 150 participated in the Teddy Bear Tea. Breakfast with Santa and Snow Frolic scheduled for Saturday, December 19, 1992, 8:30 A.M. to 1:00 P.M. at Sam Hicks Park. Staff is expecting 200 to 300 participants. Phone Santa program begins December 15 - 17, late afternoons and December 22 - 23, early mornings, at City Hall. Elves workshop at Temecula Middle School, 3:30 P.M. - 5:00 P.M., ages 6 - 11 years. Teen Snow Trip to Wrightwood, scheduled for December 30, 1992, $45.00 for roundtrip ticket (includes lift tickets). Development Services Administrator Gary King provided a slide presentation on the renovations at Sam Hicks Monument Park. COMMISSION BUSINESS 1. Aooroval of Minutes 1.1 It was moved by Commissioner Harker, seconded by Commissioner Miller to approve the minutes of November 9, 1992. 1.2 The motion carried as follows: AYES: 5 COMMISSIONERS: Harker, Hillin, Miller, Nimeshein, Walker NOES: 0 COMMISSIONERS: None It was moved by Commissioner Nimeshein, seconded by Commissioner Harker to approve the minutes of November 13, 1992. The motion carried as follows: AYES: 5 COMMISSIONERS: Harker, Hillin, Miller, Nimeshein, Walker NOES: 0 COMMISSIONERS: None PRCMIN 12/14/92 -2- 12/23/92 PARKS AND RECREATION COMMISSION MINUTES 2, DECEMBER 14, 1992 Paloma Del Sol Park Master Plan Shawn Nelson presented the staff report and provided an overview of the design features of the park. Commissioner Harker expressed concern that the sale of alcoholic beverages not be permitted or a part of the commercial development adjacent to the park site. Commissioner Nimeshein asked staff to study the feasibility of a tot lot to be included in the design plan. It was moved by Chairman Walker, seconded by Commissioner Hillin to approve the Paloma Del Sol Park master plan. Commissioner Harker asked that the motion be amended to address her concerns regarding alcoholic beverages as part of the adjacent commercial development. Commissioner Nimeshein asked that the motion be amended to address his concerns regarding a tot lot. The motion was amended as follows: Approve the Paloma Del Sol Park master plan and forward a recommendation to the Planning Department and the Planning Commission that no alcoholic beverages be sold in the Community Neighborhood Commercial zone in Planning Areas No. 36 and No. I adjacent to the eight acre park site in Planning Area No. 37, and direct staff to investigate the feasibility of including a tot lot in the Master Plan, without changing the configuration of the existing fields. The motion was carried as follows: AYES: 5 COMMISSIONERS: Harker, Hillin, Miller, Nimeshein, Walker NOES: 0 COMMISSIONERS: None DOQ ReQulations In City Parks Herman Parker presented the staff report. Shawn Nelson stated that staff feels the existing ordinance is consistent and sufficient to provide safety for park users. P~CMIN 12/14/92 -;3- 12123/92 PARKS AND RECREATION COMMISSION MINUTES 4. DECEMBER 14,1992 Official Name of Parks and Recreation Commission Shawn Nelson presented the staff report. Commissioner Harker stated that after attending Community Services Seminars, she sees that the functions of the Commission includes much more than just parks. With human services, the opening of the teen center and the senior center, the name would be consistent with these services. It was moved by Commissioner Harker, seconded by Commissioner Hillin to recommend to the City Council that the Parks and Recreation Commission's name be changed to Community Services Commission, with no change in duties. The motion was carried as follows: AYES: 5 COMMISSIONERS: Harker, Hillin, Miller, Nimeshein, Walker NOES: 0 COMMISSIONERS: None COMMUNITY SERVICE DIRECTORS REPORT Shawn Nelson reported the following: Advised the Commission of a letter received by Officer Jim Stice of the Riverside County Sheriff's Department, commending Park Maintenance employees Steven Sterling and James Reed, who assisted the police department in recovering a stolen vehicle. * Reported on the Commissioner's Cup Soccer Finals held over the last two weekends. Council approved a change order for Phase I of the CRC for extra excavation. Council awarded contract for Phase II. * Council approved the Pala Road Park Master Plan. Councilmember Pat Birdsall was elected 1993 President of the Board of Directors, Jeff Stone was elected Vice President. Loma Linda Park and Riverton Park names were approved by the Board of Directors. Naming of Rawhide Park was continued. Commissioner Nimeshein suggested that the policy be changed to allow the Parks and Recreation Commission to submit additional names if a suggested park name has been turned down by the Board of Directors. PRCMIN 12/14/92 -4- 12123192 PARKS AND RECREATION COMMISSION MINUTES DECEMBER 14. 1992 Parks and Recreation Commissioner Reoorts Commissioner Hillin thanked the City and staff for the cooperation and efforts during the Commissioner's Cup Soccer Finals. Commissioner Hillin expressed his dismay with the lack of cooperation from the local merchants. Commissioner Harker suggested that a letter be sent to the Chamber of Commerce regarding this matter. Commissioner Harker advised that the Temecula Town Association and the Greek Orthodox Church will be providing a dinner to feed the poor from 11:30 A.M. to 2:30 P.M. on Sunday, December 20, 1992. Chairman Walker questioned the status of the letters to the families of the victims of the June 2, 1992 traffic accident. Shawn Nelson advised that the letter has been approved by the City Manager and will be mailed this week. Chairman Walker asked that a letter of appreciation to those who installed the plaque be awarded at the January meeting. Adjournment Chairman Walker declared the meeting adjourned at 8:55 P.M. The next meeting of the City of Temecula Parks and Recreation Commission will be held on Friday, December 18, 1992, 9:00 A.M., Temecula City Hall, 43174 Business Park Drive, Temecula, California. Chairman Claudia Walker Secretary PRCMIN 12/14192 -6- 12123/92 ITEM NO. 2 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: FROM: DATE: SUBJECT: PREPARED BY: PARKS AND RECREATION COMMISSION SHAWN D. NELSON ~ JANUARY 11, 1993 WINTER RENOVATION OF SPORTS PARK BRUCE A. HARTLEY, MAINTENANCE SUPERINTENDENT DISCUSSION: Renovation of the fields at the Rancho California Sports Park is already progressing. Irrigation improvements are nearing completion on the North/South baseball fields and are underway on the Upper South Soccer field. Verticutting and aerifying of the park began Monday, January 4, but has been rain delayed. Installation of sod and overseeding of bare areas on the Rancho Vista fields should be complete by the end of January. The same improvements to the Upper South soccer field should be completed by the first week of February. With the cooperation of the weather and the local sports leagues, the condition of the park will be noticeably improved by the end of March. The North/South baseball fields will be utilized heavily in January and February to accommodate soccer and baseball tryouts. This will modify the proposed renovations of that facility. Every effort will be made to reseed the bare areas on those fields at the end of January. We anticipate acceptable results with only minor damage from baseball during the germination of the new turf. Also, drainage issues are being addressed on the Rancho Vista fields in conjunction with the renovation of the turf. Costs are being prepared at this time to assess the feasibility of installing extensive drains. The drains would be installed prior to seeding the fields and may be pursued in two phases. A presentation will be given to explain the overall renovation process and the expected time table for completion. TO Shawn D. Nelson FROM: Bruce A. Hartley J~ Maintenance Superintendent DATE: December 10, 1992 DEC i 0 199;~ COM~'U:h l'Y SERVICES REFERENCE: WII~'rF,;,R RENOVATION OF SPORTS TURF As a result of the meeting held Monday, December 7, 1992, with Ron Jeanes, California Landscape, the following items were agreed upon for the Winter improvements at Rancho California Sports Park. NORTH/SOUTH BASEBALI. Frl~I.r~S The North/South fields will be verticut and aefified. Areas of the field that have thin or no tuff established wffi be overseeded with a blend of perennial ryegrass and common bermuda. 'These areas will be topdressed with either Recyc Inc. compost or steer manure. These tasks shall be provided at no additional cost to the City. All irrigation repairs or improvements shall be performed prior to the seeding and will be completed by City staff. Should scheduling conflicts prevent this plan from being implemented, other arrangements will be made to correct the problems on the fields at the earliest available date. UPPER SOUTH SOCCER Fr~.Ln The City will approve the purchase of Fescue sod, an mount to be determined (approximately $5000.00), to be installed by California Landscape at no additional cost. The field shall be aerified. Following aerifica~on, sod installation, and City provided irrigation improvements, the entire field shall be overseeded with a blend of Tall Fescue, perennial ryegrass, and common bermuda, or approved blend ff changes are recommended. Areas in excess of those covered under renovation, shall be compensated as an Extra Work item under the per square foot pric'mg in the contract. The City will supply approximately forty yards of Recyc Inc. compost at no charge to the Contractor for use in renovating this field. RANCHO VISTA The Rancho Vista fields shall be aerified prior to seeding. Sod wffi be provided by the City as stated above for installation into those areas specified by the Maintenance Superintendent to be the most important. Following installation Of the sod, overseeding will be performed using a Tuff Type Tall Fescue blend to be appruved by the Superintendent. Topdressing material may be steer manure as appwved by the Director or Recyc Inc. material. Gypsum and sulfur shall be applied to these fields as an Extra Work item during the renovation process. All bare areas in this portion of the park shall be reseeded, including slopes, walking paths, etc. City crews will assist with labor and equipment as needed to expedite the renovation process. The entire seeding process is targeted to be completed by the first week of February. This will provide six to seven weeks of growing time prior to baseball season. ff weather does not hamper this operation, we will look forward to California Landscape completing this work prior to the target date of completion. ITEM NO. 3 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: FROM: DATE: SUBJECT: PARKS AND RECREATION COMMISSION SHAWN D. NELSON ~ JANUARY 11, 1993 SMOKING POLICY FOR CITY PARKS DISCUSSION: At the December 14, 1993 Parks and Recreation Commission meeting, Commissioner Nimeshein requested that policies that pertain to smoking regulations in City Parks be agendized for the January 11, 1993 Commission meeting. Commissioner Nimeshein will present ideas for discussion that pertain to this issue. ITEM NO. 4 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: FROM: DATE: SUBJECT: PARKS AND RECREATION COMMISSION SHAWN D. NELSON ~c~ JANUARY 11, 1993 JOINT MEETING WITH CITY COUNCIL AND PARKS AND RECREATION COMMISSION DISCUSSION: At the December 14, 1992 Parks and Recreation Commission meeting, the Commission requested that a joint meeting with the City Council be scheduled to discuss various topics relating to recreation issues. It is recommended that the Commission discuss and determine relevant topics of importance to facilitate the preparation of an agenda for the joint meeting.