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HomeMy WebLinkAbout020893 PRC Agenda AGENDA TEMECULA PARKS AND RECREATION COMMISSION ADJOURNED REGULAR MEETING TO BE HELD AT TEMECULA CITY HALL FEBRUARY 8, 1993 7:00 PM CALL TO ORDER: Flag Salute Chairman Walker ROLL CALL: Walker, Harker, Hillin, Miller, Nimeshein PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Parks and Recreation Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. O20893.agn 020293 DIVISION REPORTS COMMISSION BUSINESS Approval of Minutes 1.1 Approve minutes of January 11, Commission meeting as submitted. 1993 Parks and Recreation Storm Damage Report RECOMMENDATION: 2.1 That the Parks and Recreation Commission receive and file storm damage report concerning City Parks and Recreation Facilities. Naming of the Park Site on Pala Road RECOMMENDATION: 3.1 That the Parks and Recreation Commission consider, and if desired, approve a name for the park site on Pala Road to be forwarded to the Board of Directors for consideration. Commissioner Workshop for the Temecula and Murrieta Parks and Recreation Commission DISCUSSION: 4.1 Commissioner workshop scheduled for March 19, 1993 in the main conference room at City Hall in Temecula. 020893,agn Joint Meeting with City Council and Parks and Recreation Commission DISCUSSION: 5.1 Discuss topics for a joint meeting with the City Council and the Parks and Recreation Commission. 020293 2 COMMUNITY SERVICES DIRECTOR REPORT PARKS AND RECREATION COMMISSION REPORTS ADJOURNMENT Next regular meeting will be March 8, 1993, 7:00 p.m., City of Temecula, City Hall, 43174 Business Park Drive, Temecula, California, 92590. 020893.agn 020293 3 ITEM NO. 1 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA PARKS AND RECREATION COMMISSION JANUARY 11, 1993 A regular meeting of the City of Temecula Parks and Recreation Commission was called to order Monday, January 11, 1993, 7:00 P.M., Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California. Chairman Claudia Walker called the meeting to order and led in the flag salute. PRESENT: 5 COMMISSIONERS: Harker, Hillin, Miller, Nimeshein, Walker ABSENT: 0 COMMISSIONERS: None Also present were Director of Community Services Shawn Nelson, Recreation Superintendent Herman Parker, Development Services Administrator Gary King, Maintenance Superintendent Bruce Hartlay and Minute Clerk Gall Zigler. PUBLIC COMMENT None DIVISION REPORTS Recreation Superintendent Herman Parker reported the following: The Pepsi Hot Shot program was concluded prior to Christmas. Eight finelists represented the City of Temecula at the Southern California area finals in South Gate. None of these finalists placed. The Recreation brochure is complete and currently being distributed throughout the City by direct mail. The Recreation Division is planning "Teen Fast 1993", an event to be held 3/20/93 - 3/28/93 and will consist of the following activities: Teen Dance Career Night Teen Barbecue Teen carnival at Sam Hick's Monument Park The Community Services Department is in the introductory phase of planning a July 4th fireworks show at the Sports Park. This event will be coordinated with Temacula Town Association's July 4th events. PRCMINI/11/93 -1- 1/28/93 PARKS AND RECREATION COMMISSION JANUARY 11, 1993 Maintenance Superintendent Bruce Hartley reported the following: * Maintenance crews assisted the Public Works Department in sand bagging along Front Street during the recent storms. Also worked on the Sports Park tot lot to preserve recent landscape renovations and made repairs on the upper field due to severe erosion. * Finalized bid for fencing and snack bar renovations at the North/South fields. * Rancho California Water District has approached the department with an interest in upgrading their pump station facility located at the Sports Park. Development Services Administrator Gary King reported the following: * The Department is preparing for the next steps in accepting slopes and parks into the TCSD. * Project employee is currently being recruited for a capital project manager position. * Staff is currently performing the master plan review for the Paloma Del Sol Park Site. * The Alhambra Group (landscape architect) is working on plans and specifications for the Riverton Park Site. * Development Services is finalizing the maintenance contract for the slopes and park sites to send out for bid. COMMISSION BUSINESS 1. Ai3Droval of Minutes It was moved by Commissioner Nimeshein, seconded by Commissioner Harker to approve the minutes of December 14, 1992 as mailed. The motion carried as follows: AYES: 5 COMMISSIONERS: Harker, Hillin, Miller, Nimeshein, Walker NOES: 0 COMMISSIONERS: None 2. Winter Renovations at S~orts Park Bruce Hartley presented the staff report detailing the various repairs and renovations to the Sports Park fields. P~CMINl/11/93 -2- 1/28/93 PARKS AND RECREATION COMMISSION 3. PRCMIN 1/11/93 JANUARY 11,1993 Smoking Policy for City Parks Shawn Nelson presented the staff report. Commissioner Nimeshein stated that he feels with all the information available on the health hazards of second hand smoke, especially the risk to young people, the City should create smoke free zones within the City parks. It was moved by Commissioner Nimeshein, seconded by Commissioner Harker to recommend to the Board of Directors that the City create all City parks and all City recreation (excluding the Northwest Sports Complex) facilities as smoke free zones inside and outside, The motion carried as follows: AYES: 5 COMMISSIONERS: Harker, Hillin, Miller, Nimeshein, Walker NOES: 0 COMMISSIONERS: None The Commission's decision to exclude the Northwest Sports Complex was based on the fact that there are several planned events which will be permitted to sell alcohol. Joint Meetina With City Council and Parks and Recreation Commission Shawn Nelson presented the staff report. The Commission stated the following are issues they would like addressed at the joint meeting: * Input from the Council as to what role they would like to see the Parks and Recreation Commission take. * Review the policy for naming park sites. * Provide an overview of what Community Services has done to date. * Meet all the new Commissioners and Councilmembers. * Priorities as stated by each Councilmember. After discussion, the Commission unanimously agreed that the Chairman should meet with the president of the Community Services District to discuss the role of the Commission. It was moved by Commissioner Harker, seconded by Commissioner Hillin to continue the joint meeting with City Council and Parks and Recreation Commission to the -3- 1/28/93 PARKS AND RECREATION COMMISSION JANUARY 11, 1993 February 8, 1993 Parks and Recreation Commission meeting to allow Chairman Walker to meet with President Birdsall and discuss the role of the Parks and Recreation Commission. The motion carried as follows: AYES: 5 COMMISSIONERS: NOES: 0 COMMISSIONERS: Harker, Hillin, Miller, Nimeshein, Walker None COMMUNITY SERVICES DIRECTOR REPORT Shawn Nelson advised the following items will be presented to the Council: January 11.1993 * Naming of the Pala Road Park Site. * Reduction of landscape bonds for Vintage Hills slopes. January 26. 1993 * Recommendation to approve the Master Plan for the Paloma Del Sol Park Site. * Name change from Parks and Recreation Commission to Community Services Commission. * Mid-year budget. * Modifications to Contract Agreements for the Loma Linda Park Site and Pala Road Site. Director Nelson provided an update on the following: * Phase I of Community Recreation Center is near completion, Phase II should commence at the end of this month, first of February. Anticipate a grand opening in Fall 1993. * The Senior Center is currently under construction. The City has not executed a lease agreement for the parking area. A grand opening in April 1993 is anticipated. * Joint City of Temecula and City of Murrieta Parks and Recreation Commission workshop tentatively scheduled for February 26, 1993, 9:00 A.M. to 3:30 P.M. After discussion, the Commission agreed that March 5, 1993 would be a better date. PARKS AND RECREATION COMMISSION REPORTS Chairman Walker recommended that the Parks and Recreation PRCMIN1/11/93 -4- Commission make a 1/28/93 PARKS AND RECREATION COMMISSION JANUARY 11, 1993 presentation to Monty Lesmeister at the February meeting for his rescue of the Wade family children during a fire of their family home. Commissioner Miller reported that after talking to area residents about what they would like to see at park sites, an interest was shown in the following activities: Handball Courts Tiny Tot Swimming Pool Trampoline Shawn Nelson advised that a extensive survey was done for the master plan and handball courts were not high on that list. He added that a tiny tot pool will be included at the CRC and a trampoline is being considered as additional equipment for the CRC. Commissioner Harker advised that there was no attendance at the dinner to feed the poor/homeless on December 20, 1992, provided by the Greek Orthodox Church. Commissioner Nimeshein recommended that the Commission establish some guidelines for presenting awards to individuals. Commissioner Walker commented on the poor condition of Ynez Road between Rancho California Road and Winchester Road and the potential safety hazard. Commissioner Walker questioned the status of an emergency shelter in the City to aide the homeless during extreme weather conditions. Shawn Nelson asked Commissioner Harker to contact the principals of the Pantry and find out what services they provide. ADJOURNMENT Chairman Walker declared the meeting adjourned at 8:50 P.M. The next regularly scheduled meeting of the City of Temecula Parks and Recreation Commission is scheduled for February 8, 1993, 7:00 P.M., Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California. Chairman Claudia Walker Secretary PRCMINI/11/93 -5- 1/28/93 ITEM NO. 2 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: FROM: DATE: PARKS AND RECREATION COMMISSION SHAWN D. NELSON ~ FEBRUARY 8, 1993 SUBJECT: STORM DAMAGE REPORT - CITY PARKS PREPARED BY: ~BRUCE A. HARTLEY, MAINTENANCE SUPERINTENDENT RECOMMENDATION: That the Parks and Recreation Commission: Receive and file storm damage report concerning City Parks and Recreation Facilities. DISCUSSION: In response to the recent storms, the Community Services Department has conducted inspections to determine the extent and nature of any damage to City owned or maintained property. The results were encouraging. Some minor erosion to City maintained slopes was found and no property was damaged or threatened. No damage was found on any median or park with the exception of the Rancho California Sports Park. Below I have listed those items that will require attention when the storms have subsided. Slopes above the Upper South Soccer field at the Rancho California Sports Park have severe erosion and will require regrading and landscape improvements for future stability. This has been identified as a project proposed for the next fiscal year. The tot-lot landscape improvements at Sports Park have not been damaged. The grading that was done in preparation for the winter was successful in preventing any damage, but will need to be repaired once the rains stop. The flood control channel in the park has silted in to the point that it will not adequately protect the park from future storms. This will require some tractor work to move the material to a more suitable area of the park. The slope areas throughout the City have some trees that fell that were not salvageable. These will be replanted when weather permits. The flood control channel in the Vintage Hills Development on Rancho California Road experienced a large deposition of sand as well as some damage to one area of rip-rap. The sand will be removed by California Landscape as an extra work item. The rip-rap may be repaired in the same manner. The access road to the Saddlewood slopes has some flood damage. The damage is about the same that occurs every winter and will be repaired by the Park Maintenance crew. The Community Recreation Center (CRC) construction project has come through the storms with little damage, According to the Public Works Department, the erosion that did occur will be repaired by the contractors at no additional cost to the City. FISCAL IMPACT: Sufficient funds are available within the existing budget to cover all maintenance repairs resulting from the recent rains. ITEM NO. 3 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: FROM: DATE: SUBJECT: PARKS AND RECREATION COMMISSION SHAWN D. NELSON FEBRUARY 8, 1993 NAMING OF THE PARK SITE ON PALA ROAD RECOMMENDATION: That the Parks and Recreation Commission: Consider, and if desired, approve a name for the park site on Pala Road to be forwarded to the Board of Directors for consideration. DISCUSSION: The park site on Pala Road is an approximate 28.6 acre community park located north of Pala Road and west of Loma Linda Drive. On November 9, 1992, the Parks and Recreation Commission approved and recommended to the Board of Directors the following name for this park site: 1. RAWHIDE PARK Further, at the December 8, 1992 Parks and Recreation Commission meeting, the Commission recommended that if the Board of Directors did not select the name "RAWHIDE PARK" for this site, the item be referred back to the commission so another name could be forwarded to the Board for consideration. At the January 12, 1993 Board of Directors meeting, the Board referred the naming of the park site on Pala Road back the Parks and Recreation Commission for further consideration. The Board recommended that staff investigate methods of involving more public input in the process. Since the January 12, 1993, staff had received several recommendations from members in the community regarding possible names for this park site, The following is a listing of the names that staff has received to date: 1. Palomino Park 2. Cutting Horse Park 3. Wild Horse Park 4. Bronco Park 5, Cattle Drive Park 6. Vaqueros Park 7. Stagecoach Park 8. Wagon Wheel Park 9. Fort Temecula Park 10. Old West Park 11. Rodeo Ranch Park 12. Pechenga Park 13. Indian Park 14. Eagle Park 15. Eagle Ranch Park 16. Vineyard Park 17. Granite Park 18. Wolfe Valley Park 19, Bear Mountain Park 20. Rainbow Canyon Park 21, Ponderosa Park 22, Recreation Park 23. Earle Stanley Gardner Park 24. Karel Lindemans Park 25. Vail Ranch Park The Commission may consider the above names or any other name desired for this park site. RESOLUTION NO. CSD 92-08 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT ADOPTING A POLICY FOR NAMING PARKS AND RECREATION FACILITIES WHEREAS, on April 23, 1991, the Board of Directors (the "Board") adopted a policy for naming parks and recreation facilities; and WHEREAS, the Community Services District and the Parks and Recreation Commission requests that the aforementioned policy be adopted by resolution; NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT DOES HEREBY, RESOLVE, DETERMINE AND ORDER AS FOLLOWS: Section 1. That the policy for naming parks and recreation facilities as set forth on Exhibit "A" is adopted establishing a uniform policy and procedure that identifies criteria for the naming of parks and recreation facilities. PASSED, APPROYED AND ADOFrED this 8th day of September, 1992. Ronald J. Parks, President ATTEST: Resos CSD 92-08 STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) SS CITY OF TEMECULA ) I, June S. Greek, City Clerk of the City of Temecula, HEREBY DO CERTIFY that the foregoing Resolution No. CSD 92-08 was duly adopted at a regular meeting of the City Council of the City of Temecula on the 8th day of September 1992 by the following roll call vote. AYES: 5 DIRECTORS: Birdsall, Moore, Lindemans, Mu~oz Parks, NOES: 0 DIRECTORS: None ABSENT: 0 DIRECTORS: None Resos CSD 92-08 EXhibit "A" TEMECULA COMMUNITY SERVICES DISTRICT Naming Parks and Recreation Facilities PURPOSE TO establish a uniform policy and procedure that identifies criteria for the naming of parks and recreation facilities. POLICY The Park and Recreation Commission will be responsible for the selection of names for parks and recreation facilities. Once a name is selected, it will be forwarded to the Board of Directors for ratification. Staff will be responsible for encouraging citizens and community organizations to suggest possible names that will then be forwarded to the Commission for consideration. At a minimum, each park and community building will be designated a name. Naming of specific areas within a park (garden, swimming pool, lake, ballfield, etc.) is acceptable but should be kept to a minimum to avoid confusion. No park shall be given a name which might be perceived as controversial by the community. All names selected shall be acceptable and meaningful to a majority of the neighborhood/community where the park or recreation facility is located. Priority in naming sites shall be given to geographical locations, historic significance or geologic features. No park shall,'be named for a person, except where an individual has made a significant financial contribution toward the acquisition and/or development of the park or facility, or has been an outstanding long-time connnunity leader who has supported open space and recreational activities. All park and recreation facilities will be designated a formal name within six months of acquisition or construction. All parks shall have an entrance sign. Buildings will have an entrance sign and a plaque inside the facility for name identification. The name of a park or recreation facility may be changed only after a hearing is held by the Commission to receive community input and direction. No name shall be changed unless there is significant justification and support by the community. RESPONSIBILITY Department Parks and Recreation Commission Department 2. 3. 4. ACTION Acquires a new park or recreation facility. Solicits possible names from community. Forwards suggested names to the Parks and Recreation Commission for consideration. Receives any additional community input. Selects a name for the new park or recreation facility. Forwards name to City Council for ratification. Installs the appropriate naming sign or plaque. 0 < // 0 0 0 0 0 ITEM NO. 4 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: FROM: DATE: SUBJECT: PARKS AND RECREATION COMMISSION SHAWN D. NELSON % FEBRUARY 8, 1993 COMMISSIONER WORKSHOP FOR THE TEMECULA AND MURRIETA PARKS AND RECREATION COMMISSION DISCUSSION: Staff has been able to schedule the California Association of Park and Recreation Commissioners and Board Members (CAPRCBM) Workshop with the Parks and Recreation Commissions of Temecula and Murrieta. The workshop is scheduled for Friday, March 19, 1993 from 8:30 a.m. to 3:30 p.m. and will be held in the Main Conference Room at City Hall in Temecula. I have enclosed a copy of the workshop agenda for your review. s r~ 90 (909) 694 1989 · FAX (909) 694 1999 CALIFORNIA ASSOCIATION OF PARK & RECREATION COMMISSIONERS & BOARD MEMBERS (CAPRCBM) COMMISSIONERS WORKSHOP AGENDA March 19, 1993 City of Temecula, City of Murrieta Parks and Recreation Commissioners 9:00 a.m. 9:15 a.m. 10:30 a.m. 10:45 a.m. 12:15 p.m. 1:30 p.m. 3:3O Introduction and Overview Role of Commissioner Agenda - Why? Difference - Commissioner and Staff Effective Meeting Break Commissioner & Park Development Process Research Ad Hoc Committees Staff Update Meetings Public Hearings Lunch City of Temecula Park Tour Close of Tour Patricia Crask, Past President, CAPRCBM and Director, So. Academy Workshops Patricia Crask, Past President, CAPRCBM Donna Rogera, Past President, CAPRCBM Patricia Crask, Past President, CAPRCBM Donna Rogers, Past President, CAPRCBM Shawn D. Nelson, Director Community Services Department City of Temecula ITEM NO. 5 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: FROM: DATE: SUBJECT: PARKS AND RECREATION COMMISSION SHAWN D. NELSON (~ FEBRUARY 8, 1993 JOINT MEETING WITH CITY COUNCIL/PARKS RECREATION COMMISSION AND DISCUSSION: At the January 11, 1993 Parks and Recreation Commission meeting, it was decided that Chairperson Claudia Walker would meet with President Pat Birdsall to discuss potential topics for a joint meeting with the City Council and Parks and Recreation Commission. Chairperson Walker will discuss the results of her meeting with President Birdsall.