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HomeMy WebLinkAbout110893 CSC Agenda AGENDA TEMECULA COMMUNITY SERVICES COMMISSION ADJOURNED REGULAR MEETING TO BE HELD AT TEMECULA CITY HALL NOVEMBER 8, 1993 7:00 PM CALL TO ORDER: ROLL CALL: PRESENTATIONS: PUBLIC COMMENTS: Flag Salute Chairman Nimeshein Comerchero, Harker, Miller, Nimeshein, Walker Claudia Walker A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. DIVISION REPORTS 110893,agn 110393 COMMISSION BUSINESS Aporoval of Minutes 1.1 Approve minutes of October 11, 1993 Community Services Commission meeting as submitted. Operational Policies, Regulations and Fee Schedule for Indoor Facility Public Use RECOMMENDATION: 2.1 Adopt Ordinance No. 93-_ amending Ordinance No. 91 ~37 pertaining to adopting park and recreational facility operational policies and regulations. 2.2 Adopt Resolution No. CSD 93-__ approving a revised fee schedule for the use of indoor recreational facilities. General Policies and Fees for Special Use Park Sites RECOMMENDATION: 3.1 Adopt Ordinance No. 93-__ establishing general policies for operating Special Use Park sites. 3.2 Adopt Resolution No. CSD 93- _ establishing a fee schedule for Special Use Park sites. Senior Council RECOMMENDATION: 4.1 Advise staff to seriously consider the establishment of a Senior Council in November, 1994 and form a sub-committee in September, 1994 to analyze the formation of a Senior Council. 110893.agn 110393 COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSION REPORTS ADJOURNMENT Next regular meeting will be December 13, 1993, 7:00 p.m., City of Temecula, City Hall, 43174 Business Park Drive, Temecula, California, 92590. 110893.agn 110393 3 ITEM NO. 1 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION OCTOBER 11, 1993 A regular meeting of the City of Temecula Community Services Commission was held on Monday, October 11,1993, 7:00 P.M., at Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California. PRESENT: 4 COMMISSIONERS: Comerchero, Miller, Nimeshein, Walker ABSENT: 1 COMMISSIONERS: Harker Also present were Director of Community Services Shawn Nelson, Parks and Recreation Superintendent Herman Parker, Maintenance Superintendent Bruce Hartley and Recording Secretary Gall Zigler. PRESENTATIONS Community Services Commissioner William D. Hillin was presented with a Certificate of Appreciation for his previous service on the Commission. SWEARING IN CEREMONY City Clerk June S. Greek delivered the oath of office to incoming Community Services Commissioner Jeff Comerchero. PUBLIC COMMENT None DIVISION REPORTS Director Nelson introduced Phyllis Ruse, Senior Management Analyst for the Community Services Department. Parks and Recreation Superintendent Herman Parker reported the following: The following Halloween festivities are planned: A Halloween Treats Class for 4 - 9 year olds, October 18, 1993, at the Temecula Town Association. A Teen Costume Dance to be held on October 23, 1993, 7:00 - 11:00 P.M., CSCMIN I 0/11/93 - 1 - 10/24/93 COMMUNITY SERVICES COMMISSION MINUTES OCTOBER 11, 1993 at the Teen Center. Trip to Knott's Scary Farm on October 29, 1993. There will be room for 14 teens, tickets are $27.00. A Senior Halloween Party to be held on October 29, 1993, from 12:30 - 2:00 P.M., at the Old Town Temecula Senior Center. Old Town Temecula Merchants Association will be sponsoring a Candy Carnival on October 30, 1993, 11:00 - 3:00 P.M., next to the Swing Inn Cafe in Old Town. The Punt, Pass and Kick Competition was completed three weeks ago and eight finalists will advance to the area finals in Colton during the month of November. The finalists will provide half-time entertainment at the Rams football game in December. Commissioner Nimeshein asked the status of the City of Temecula's Haunted House program. Superintendent Parker said the City would not be presenting a Haunted House this year because staff was unable to secure the use of a facility, free of charge, in the Old Town area. Maintenance Superintendent Bruce Hartley reported the following: Staff is continues to landscape the Old Town Temecula Senior Center. Staff has finalized the donation of climbing roses from the Temecula Rose Society for the front of the facility. John McGee Park is now under city maintenance. Kent Hindergardt Memorial Park will be under city maintenance at the end of the October. Paloma Del Sol Park will be under city maintenance at the first of November. Riverton Park is currently being graded. Boy Scout Eagle Projects: Plant 25 trees at Kent Hindergardt Memorial Park. Replanting the roses at Rancho Vista Road and Margarita. 1. ADoroval of Minutes It was moved by Commissioner Nimeshein, seconded by Commissioner Miller to CSCMIN 1 O/11/93 -2- 10/24/93 COMMUNITY SERVICES COMMISSION MINUTES approve the minutes of the September 13, 1993 meeting. The motion carried as follows: AYES: 3 COMMISSIONERS: Miller, Nimeshein, Walker NOES: 0 COMMISSIONERS: None ABSENT: 1 COMMISSIONERS: Harker ABSTAIN: 1 COMMISSIONERS: Comerchero OCTOBER 11,1993 Election of Chairperson and Vice Chairperson - Community Services Commission It was moved by Chairman Walker, seconded by Commissioner Miller to appoint Commissioner Nimeshein as Chairperson of the Community Services Commission to serve from November 1, 1993 to October 31, 1993. The motion carried as follows: AYES: NOES: ABSENT: 4 COMMISSIONERS: 0 COMMISSIONERS: 1 COMMISSIONERS: Comerchero, Miller, Nimeshein, Walker None Harker It was moved by Commissioner Nimeshein, seconded by Commissioner Comerchero to appoint Commissioner Miller as Vice Chairman of the Community Services Commissioner to serve from November 1, 1993 to October 31, 1993. The motion carried as follows: AYES: NOES: ABSENT: 4 COMMISSIONERS: 0 COMMISSIONERS: 1 COMMISSIONERS: Comerchero, Miller, Nimeshein, Walker None Harker Indoor Facility Use Ordinance No. 93 - Director Nelson presented the staff report. RECOMMENDATION: CSCMINIO/'I 1/93 -3- 10/24/93 COMMUNITY SERVICES COMMISSION MINUTES OCTOBER 11, 1993 3.1 Appoint a Commissioner to replace William Hillin as a committee member to assist staff in developing the Indoor Facility Use Ordinance. Commissioner Comerchero volunteered to participate on the committee. It was moved by Commissioner Miller, seconded by Commissioner Nimeshein to appoint Commissioner Comerchero. The motion carried as follows: AYES: NOES: ABSENT: 4 COMMISSIONERS: 0 COMMISSIONERS: 1 COMMISSIONERS: Comerchero, Miller, Nimeshein, Walker None Harker 3.2 It was moved by Commissioner Nimeshein, seconded by Commissioner Comerchero to approve staff recommendation as follows: Continue the adoption of Ordinance No. 93- and Resolution No. CSD 93- pertaining to park and recreation facility operational policies and fee schedules until November 8, 1993. The motion carried as follows: AYES: NOES: ABSENT: 4 COMMISSIONERS: 0 COMMISSIONERS: I COMMISSIONERS: Comerchero, Miller, Nimeshein, Walker None Harker CSCMIN10/11/93 Temecula Museum Director Nelson presented the staff report. Chairperson Walker stated she spoke with a member of the historical foundation who advised her the foundation has engaged the services of a company to assist them in their fund raising efforts. Director Nelson reported a fund raiser, held during the month of September at Councilmember Jeff Stone's home, raised ~8,000 for the museum. It was moved by Commissioner Nimeshein, seconded by Commissioner Miller to approve staff recommendation as follows: -4- 10/24/93 COMMUNITY SERVICES COMMISSION MINUTES RECOMMENDATION: 4.1 OCTOBER 11, 1993 Approve locating the Temecula Museum on Sam Hicks Monument Park and extend the construction provision in the City's lease with the Old Town Temecula Historical Museum Foundation to complete the first phase of the museum facility by January 1, 1996. The motion carried as follows: AYES: NOES: ABSENT: 4 COMMISSIONERS: 0 COMMISSIONERS: 1 COMMISSIONERS: 4.2 Comerchero, Miller, Nimeshein, Walker None Harker Appoint two members to serve on a Project Committee for the Sam Hicks Monument Park Improvement Project. It was moved by Commissioner Miller, seconded by Chairman Walker to appoint Commissioner Comerchero and Commissioner Nimeshein to the Project Committee. The motion carried as follows: 4 COMMISSIONERS: 0 COMMISSIONERS: 1 COMMISSIONERS: AYES: NOES: ABSENT: Comerchero, Miller, Nimeshein, Walker None Harker COMMUNITY SERVICES DIRECTOR REPORT Director Nelson reported the following: Director Nelson advised the Commission of a potential scheduling conflict between Youth Soccer and Pop Warner. The following items are on the TCSD agenda for October 12, 1993: Commercial Landscape Maintenance Request. Staff's recommendation is to continue maintaining residential properties. Award of contract for the 1994 Recreation Brochure. Grant Deed for Kent Hindergardt Memorial Park. CSCM IN 1 O/11/93 -5- 10/24/93 OCTOBER 11,1993 COMMUNITY SERVICES COMMISSION MINUTES Museum Award of contract for Pala Community Park. The issue of Flood Control and the Northwest Sports Complex. Grant Deed for Paloma Del Sol Park. Establish a hearing for the Solid Waste Management Program. Loma Linda Park Update: Staff is in the process of getting the lien removed on the remaining lots and staff has recently obtained a Notice of Access giving staff the ability to have the weeds cleared from these lots. COMMUNITY SERVICES COMMISSIONER REPORT Chairperson Walker thanked the Commission for appointing her as the 1993 chair and expressed her pleasure in serving as Chairperson. Commissioner Miller advised he would be presenting a report at the next meeting on the seminar he artended pertaining to trails. The Commission expressed their appreciation of the work which was done by Commissioner William D. Hillin. ADJOURNMENT Chairperson Walker declared the meeting adjourned at 7:50 P.M. The next regular meeting of the City of Temecula Community Services Commission will be held on Monday, November 8, 1993, 7:00 P.M. at the City of Temecula Main Conference Room, 43174 Business Park Drive, Temecula, California. Chairperson Claudia Walker Secretary CSCMIN10/11/93 -6- 10/24/93 ITEM NO. 2 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: FROM: DATE: SUBJECT: COMMUNITY SERVICES COMMISSION SHAWN D. NELSON NOVEMBER 8, 1993 OPERATIONAL POLICIES, REGULATIONS AND SCHEDULE FOR INDOOR FACILITY PUBLIC USE. FEE PREPARED BY: ~.HERMAN D. PARKER, RECREATION SUPERINTENDENT RECOMMENDATION: That the Community Services Commission: 1) Adopt Ordinance No. 93-__ amending Ordinance No. 91-37 pertaining to adopting park and recreational facility operational policies and regulations. 2) Adopt Resolution No. CSD 93-__ approving a revised fee schedule for the use of indoor recreational facilities. DISCUSSION: The Community Services Department has opened the doors of the new Old Town Temecula Senior Center and will soon hold the grand opening of the Temecula Community Recreation Center. These new facilities have stimulated several requests for reservations and facility rentals. The attached ordinance, amending Ordinance No. 91-37 establishes policies and regulations for indoor reserved use of the city's new facilities by the general public. The attached resolution adopts a fee schedule, by user group, for reserved use of indoor and group picnic facilities. These policies and fees shall govern all indoor city facilities and group picnic areas. Copies of Ordinance No. 91-37, the proposed ordinance amending No. 91-37 and the proposed resolution are attached for your review. 4DiAGENDAStindoor. pu EXHIBIT "A" City of Temecula Community Services Department I. Indoor Use Indoor Reserved Use: 1. All reserved use of public recreational facilities requires review and approval of a "Facility Request Form" by City staff. Facility Request Forms may be obtained at Temecula City Hall, located at 43174 Business Park Drive. Requests must be submitted at least ten (10) working days prior to the intended use to gumnrantee the use of the facility and all appropriate fees must be paid at the time of the request. If the request is submitted less than ten (10) working days prior to the date of use, a cashiers check or cash payment may be required. 2. Facility Use Permits shall be issued only to responsible adults, age 21 years or older, who must comply with all rules and regulations. Such person is responsible for payment of all applicable charges and must be present at the function for which use is authorized. 3. A refundable cleaning deposit of $200 may be required with the completed request and applicable fees, depending upon the use of indoor facilities. Upon receipt, the facility will be reserved for the applicant pending it's availability and review by City staff. The deposit will be returned if the facility is found to be in a condition similar to it being found immediately before the activity. The applicant may expect the returned deposit, or an appropriate portion thereof, within twenty (20) working days after the scheduled event. Should repairs to the facility be necessary that exceed the funds deposited, the City will hold the applicant financially responsible for such repairs. 4. No facility shall be scheduled more than six (6) months in advance. 5. Facilities are provided "as is" with limited support items. A preview of the facility will be encouraged before a request is submitted to ensure facilities meet applicant' s needs. 6. 50 % of the rental fees will be levied by the City if an applicant cancels a reservation within thirty (30) calendar days of the event. Resos326 3 7. Until the required Facility Request Form, cleaning deposit, rental fees, required insurance, and other requirements are received by the City, the City shall have the fight to cancel the applicants request. 8. The City retains the right to deny any building utilization request that is inconsistent with the goals and policies of the City Council of the City of Temecula and the Community Services Department. 9. The applicant is responsible for all set-up and clean-up. Necessary clean- up not performed by user will be conducted by the City and applicable costs will be assessed to the user's cleaning deposit. 10. All use is restricted to the day of rental. A facility will not be available for set-up the day before, or clean-up the day after use without additional fees. 11. User must comply with instructions of City employee(s) on duty or risk immediate eviction from public premises. All noise, music amplification, etc. must be kept at a reasonable sound level as determined by security or the staff person on duty. The City staff member may cancel a function at any time if persons involved in the function are not conducting themselves in a lawful manner and/or are causing damage to City property. The authorized applicant is responsible for the supervision and actions of those in attendance. 12. The City is not responsible for any lost or stolen articles. 13. No City equipment or furnishings shall be removed from the premises and no storage is available for usage. 14. Decorations must be approved prior to installation and must be removed immediately after event. No nails, tacks, tape or other materials considered harmful or defacing to building is permitted. 15. The City may require security personnel at applicant's expense on functions deemed necessary or in the best interest of the City. Resos.326 4 City of Temecula Community Services Department Fee Schedule INDOOR FACILITY USE GROUP I TCSD-sponsored or co-sponsored leisure and recreational activities. FACILITY: KITCHEN SMALL MEETING ROOM LARGE MEETING ROOM SMALL MULTI-PURPOSE ROOM LARGE MULTI-PURPOSE ROOM GYMNASIUM AMPHITHEAT~ SMALL PICNIC (49 PARTICIPANTS OR LESS) LARGE PICNIC (~0-100 PARTICIPANTS) No Charge No Charge No Charge No Charge No Charge No Charge No Charge No Charge No Charge Resos326 5 City of Temecula Community Services Department Fee Schedule INDOOR FACILITY USE GROUP H Youth groups conducting non-profit youth oriented sports activities, and non-profit athletic/civic organizations conducting community oriented leisure or sports activities. FACILITY: KITCHEN $ 5.00/3 Hour Min. $ 3.0 0 e a. add'l. hour SMALL MRF, TING ROOM LARGE MEETING ROOM $ 10.00/3 Hour Min. $ 15.00/3 Hour Min. $5.00 ea. add'l. hour $6.00 ea. add'l. hour SMALL MULTI-PURPOSE ROOM LARGE MULTI-PURPOSE ROOM $ 20.00/3 Hour Min. $ 25.00/3 Hour Min. $6.00 ea. add'l. hour $7.00 ea. add'l. hour GYMNASIUM $ 20.00/3 Hour Min. $5.00 ca. add'l. hour AMPHITHEATER: No Entry Fee Entry Fee $ 20.00/3 Hour Min. $ 75.00/3 Hour Min. $5.00ea. add'l. hour $20.00ea. add'l. hour SMALL PICNIC (49 PARTICIPANTS OR LESS) $ 15.00/4HourMin. $5.00ea. add'l. hour LARGE PICNIC (50-100 PARTICIPANTS) $ 25.00/4 Hour Min. $6.00 ea. add'l. hour Resos326 6 City of Temecula Community Services Department Fee Schedule INDOOR FACILITY USE GROUP HI Base standard rote for community users on a non-profit basis. FACILITY: Minimum 3 Hour Use KITCHEN $ 20.00/3 Hour Min. $7.00 ea. add'l. hour SMALL MEETING ROOM LARGE MEETING ROOM $ 25.00/3 Hour Min. $ 30.00/3 Hour Min. $ 8.00 ea. add'l. hour $10.00 ca. add'l. hour SMALL MULTI-PURPOSE ROOM LARGE MULTI-PURPOSE ROOM $ 75.00/3HourMin. $ 90.00/3 Hour Min. $15.00 ea. add'l. hour $20.00 ea. add'l. hour GYMNASIUM $ 100.00/3HourMin. $20.00 ea. add'l. hour AMPI-HTItEATER: No Entry Fee $ 100.00/3 Hour Min. $20.00 ca. add'l. hour SMALL PICNIC (49 PARTICIPANTS OR LESS) $ 30.00/4 Hour Min. $10.00 ea. add'l. hour LARGE PICNIC (50-100 PARTICIPANTS) $ 50.00/4 Hour Min. $12.00ea. add'l. hour Resos326 City of Temecula Community Services Department Fee Schedule INDOOR FACILITY USE GROUP IV Profit making, commercial businesses or non-resident individuals and organizations conducting activities that are for profit and are either open or closed to the public. FACILITY: KITCHEN SMALL MEETING ROOM LARGE MEETING ROOM SMALL MULTI-PURPOSE ROOM LARGE MULTI-PURPOSE ROOM GYMNASIUM AMPHITHEATER: No Entry Fee Entry Fee SMALL PICNIC (49 PARTICIPANTS OR LESS) LARGE PICNIC (50-100 PARTICIPANTS) $ 40.00/3 Hour Min. $ 50.00/3 Hour Min. $ 60.00/3 Hour Min. $ 150.00/3 Hour Min. $180.00/3 Hour Min. $200.00/3 Hour Min. $200.00/3 Hour Min. $375.00/3 Hour Min. $ 60.00/4 Hour Min. $100.00/4 Hour Min. $10.00 ca. add'l. hour $16.00 ea. add'l. hour $20.00 ea. add'l. hour $30.00 ea. add'l. hour $40.00 ea. add'l. hour $40.00 ea. add'l. hour $40.OOea. add'l. hour $45.00 ca. add'l. hour $20.00ea. add'l. hour $24.00 ca. add'l. Resos326 8 Fee Payment: 1I. Outdoor Use City of Temecula Community Services Department Fee Schedule OUTDOOR FACILITY USE The fees applicable to the use of facilities are contained herein and are due and payable at the TCSD office (72) hours prior to the use of that facility. GROUP I II II/ IV Softball/Baseball Field* No Field Preparation No Lights 0 0 0 12.00 Lighted 0 5.00 12.00 20.00 Soccer/Football Field* No Field Preparation No Lights 0 0 0 12.00 Lighted 0 5.00 12.00 20.00 Tournaments/Sports Clinics (per field per day) No Field Preparation 0 0 75.00 150.00 A $5.00 Administrative fee will be charged for processing refunds! Individuals who do not reside within the boundaries of the City of Temecula registering for a TCSD sponsored activity or facility will be subject to a $10.00 per person non-residency fee. Fees listed herein are on an hourly basis per group, per field unless otherwise noted. Resos326 9 RESOLUTION NO. CSD 93- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT APPROVING A REVISED FEE SCHEDULE FOR THE USE OF INDOOR RECREATION FACILITIES The City Council of the City of Temecula does resolve, determine and order as follows: WHEREAS, the City of Temecula desires to provide public access to indoor city recreation facilities; and, WHEREAS, to help defray costs associated with providing required staffing, utility costs, maintenance, and other services, it is necessary to establish fees to reimburse operational expenses; WHEREAS, pursuant to Resolution No. CSD 91-12, the District adopted a Fee Schedule; NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the Temecula Community Services District orders as follows: Section 1: The fee schedule for indoor facility use, established pursuant to Resolution No. CSD 91-12 is revised to read as attached hereto as Exhibit "A" . Section 2: The City Clerk shall certify the adoption of this resolution. APPROVED AND ADOFrED this __ day of ~, 1993. Patricia H. Birdsall, President ATrF. ST: June S. Greek, City Clerk [SEAL] STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) SS CITY OF TEMECULA ) I, June S. Greek, City Clerk of the City of Temecula DO HEI~F]tY CERTIFY that Resolution No. CSD 93~ was duly and regularly adopted by the City Council of the City of Temecula at a regular meeting thereof held on the __ day of __., 1993, by the following vote: AYES: 0 BOARD OF DIRECTORS: NOES: 0 BOARD OF DIRECTORS: ABSENT: 0 BOARD OF DIRECTORS: June S. Greek, City Clerk Resos326 2 ITEM NO. 3 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: FROM: DATE: SUBJECT: COMMUNITY SERVICES COMMISSION SHAWN D. NELSON NOVEMBER 8, 1993 GENERAL POLICIES AND FEES FOR SPECIAL USE PARK SITES PREPARED BY:~ HERMAN D. PARKER, RECREATION SUPERINTENDENT RECOMMENDATION: That the Community Services Commission: 1) Adopt Ordinance No. 93-__ establishing general policies for operating Special Use Park sites. 2) Adopt Resolution No. CSD 93- Park sites. establishing a fee schedule for Special Use DISCUSSION: The reserved use of Special Use Parks i.e., the Northwest Sports Complex will soon be scheduled through the Community Services Department of the City of Temecula. Persons or organizations interested in reserving use of the Northwest Sports Complex or other Special Use Park sites must first obtain approval from the Community Services Department. The following policies have been proposed by the City of Temecula Community Services Department to govern events of all kinds presented at the Northwest Sports Complex and all Special Use Parks by any organization or person. It sets forth the details, conditions and fees under which an organization or person, may present any enterprise display or entertainment on any part or portion of a Special Use Park site. This policy will not affect the existing lease that the City of Temecula has with Shoemaker Productions. The lease agreement with Shoemaker Productions is in effect to March 9, 1995, with the potential for two (2) one-year extensions. Attached for your review is a copy of Ordinance No. 93- 93- and Resolution No. CSD R.'~DiAgendaslSpusepk. Fee ORDINANCE NO. 93- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING GENERAL OPERATION POLICIES GOVERNING SPECIAL USE PARKS WHEREAS, The City Council of the City of Temecula has authority over the public parks and recreational facilities within the jurisdiction boundaries of the City of Temecula, and; WHEREAS, The Board of Directors may adopt regulations binding upon all persons governing the use of city parks and recreational facilities and property, and may deem a violation of any such regulation and misdemeanor, and; WHEREAS, The Board of Directors may identify Special Use Parks, and; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY ORDAIN AS FOLLOWS: Section 1. General Facility Rules and Regulations. A. All organizations or persons entering Special Use Park sites must follow the rules and regulations governing Parks and Recreation Facilities in Ordinance No. 91-37. B. All individuals shall be provided equal opportunity for the use of the Special Use Parks without regard to physical limitation, age, race, color, national origin, religion or sex. C. No person shall cause, permit, or allow any animal owned or possessed by Him/Her, or any animal in his care, custody, or control to be present in Special Use Parks except in the following conditions: 1. Equine animals being led or ridden under reasonable control upon any bridle paths, trails or arenas provided for such purposes. 2. Equine or other animals which are hitched or fastened at a place expressly designated for such purpose. 3. Dogs or cats when led by a cord or chain not more than six (6) feet long, or when confined within the interior of a vehicle. 4. Dogs which have been specially trained and are being used by blind or disabled persons to aid and guide them in their movements. 5. Small pets which are kept on the person of the possessor at all times. R;\D\Nwspprk,Ord 6. In connection with activities authorized in writing by the Director of Community Services. Fowls or animals tumed loose at the direction of the Director of Community Services. D. No person shall carry or discharge firearms, firecrackers, rockets, torpedoes, or other types of explosives, or carry or discharge any gun, pistol, sling shot or similar devices, any bows and arrows, or any other object capable of propelling a projectile. Fireworks or starter pistols may be permitted for special events only with formal approval from the Director of Community Services. E. No person shall cut, dig, or remove any wood, tuff, grass, soil, rock, sand, gravel, or fertilizer, unless approved by the Director of Community Services. F. No person shall kindle a fire except in fireplaces provided for that purpose or in barbecues, except by permission of the Director of Community Services. G. No person shall wash dishes, or empty salt water or other waste liquids, or leave garbage, cans, bottles, papers, or other refuse anywhere other than in the receptacles provided therefore. Section 2. The Sale and Consumption of Alcoholic Beverages. A. No person or organization shall sell or consume alcoholic beverages in Special Use Parks, unless formally approved by the Director of Community Services. B. Alcoholic beverages must be consumed in designated areas. C. A temporary license from the California Department of Alcoholic Beverage Control, $1,000,000.00 (one million) liquor liability insurance and liability insurance identifying the City of Temecula as additionally insured is also required. beverages. No person under the age of 21 (twenty-one) is permitted to consume alcoholic E. Security will be required for events in which alcohol is sold, as well as events where alcohol is not served. Section 3. Reservations. A. Any event or activity sponsored or co-sponsored by the City of Temecula shall have reservation precedence over any other interim event or activity that has requested the use of a Special Use Park. B. No event will be scheduled which is in conflict with another event. C. All event applications must be approved by the Director of Community Services. Any event which will place a major impact on the facility may be subject to Community Services Commission approval. D. An application for facility use must be completed, signed and submitted ninety (90) calendar days prior to the event date. E. All insurance requirements and fees must be submitted twenty (20) days prior to use. F. If the appropriate application, fees, deposits and insurance has not been received by the City within twenty (20) days prior to the event, the City reserves the right to cancel said event. G. The City reserves the right to enter and inspect park premises at any time. The user group is required to provide the City with appropriate information and credentials for such purposes. H. The City will not be responsible under any circumstances for the property or equipment of the user group or his/her exhibitors, concessionaire, employees or entertainment. I. The City reserves the right to refuse use of a park site if an event or activity is deemed unsuitable in natare, or may cause undue or unusual damage to the facilities. I. Events will be booked within a twelve (12) month period. Any event scheduled beyond a twelve (12) month period will be considered tentative unless a lease agreement has been approved by Community Services Commission. K. Retaining user groups in good standing with the City shall have first option for the use of facilities with corresponding days from year to year unless a separate lease agreement has been approved by the Community Services Commission. L. The scheduling of events on the following holidays will be considered on a case by case basis and at the discretion of the Community Services Director: Independence Day, Thanksgiving, day after Thanksgiving, Christmas Eve, Christmas, New Year' s Eve, New Year' s Day and Easter. R:\D\Nwspprk. Ord Section 4. Payment. A. All fees and deposits must be submitted to the City of Temecula prior to the user groups event. Should the user group fail to submit all required payments and insurance, the City reserves the right to cancel the reservation or event. B. Contracts of $ 2,500.00 or more require a 30% non-refundable deposit due ten (10) working days from the date the contract is issued. The full balance is due and must be paid thirty (30) days prior to the event. Contracts of less than $ 2,500.00 require a 50% non-refundable deposit due ten (10) working days from the date the contract is issued. The full balance is due and must be paid thirty (30) calendar days prior to the event. C. The terms "set-up" or "tear down" shall include the use of the facility for moving in and out equipment, and preparation of the facility for performance of an event or activity. The charge for these periods is 15% of the daily rental cost of the facility per day. This fee may be adjusted for Group Two user Groups. D. The charge for use of the facility shall apply to the periods of occupancy of the facility between the hours of 6:00 a.m. and 12:00 midnight. No event shall be permitted to continue after 12:00 midnight unless agreed in writing and approved by the Director of Community Services. E. All rental requests require a security deposit of 25 % of the daily facility rental to ensure the facility and equipment are left in good condition. Security deposits are a guarantee against loss, damage or maintenance required to restore the facility to the condition it was prior to the event. The user group is responsible for all clean-up, and failure to comply will result in the forfeiture of the deposit. F. A $ 25.00 fee will be charged on any check returned to the City for insufficient funds. The individual or organization shall then be required to pay all rental fees and deposits by cash, cashiers check or money order. G. All costs deemed necessary and incurred by the City on behalf of a user group will be billed. Section 5. Insurance. A. All user groups are required to provide the Director of Community Services with an original certificate of general liability insurance in the amount of one million dollars ($ 1,000,000.00) naming the City of Temecula as additionally insured. Liquor liability and Worker's Compensation Insurance may also be required. Section 6. General Compliances. A. User groups agree to comply with all applicable Governmental agencies ordinances and status; and to assume full responsibility for payment of all sales use and possessory interest taxes. Section 7. Effective Date. This ordinance shall be in full force and effect thirty (30) days after its passage. The City Clerk shall certify to the adoption of this Ordinance and cause copies of this Ordinance to be posted in three designated posting places. PASSED, APPROVED AND ADOPTED, this day of __, 1993. A'I'I'EST: J. Sal Munoz, Mayor June S. Greek, City Clerk [SEAL] (STATE OF CALIFORNIA) (COUNTY OF RIVERSIDE) ss (CITY OF TEIVIECULA) I, June S. Greek, City Clerk of the City of Temecula, California, do hereby certify that the foregoing Ordinance No. 93- was duly and regularly adopted by the City Council of the City of Temecula at a regular meeting thereof held on the day of __, 1993, by the following roll call vote: AYES: COLINCH ,MEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: June S. Greek, City Clerk RESOLUTION NO. CSD 93- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT APPROVING A FEE SCHEDULE FOR SPECIAL USE PARK SITES WHEREAS, the City of Temecula desires to provide public access to Special Use Park sites and recreation facilities; and WHEREAS, to help defray costs associated with providing required staffing, upkeep, maintenance, and other services, it is necessary to establish fees to reimburse operational expenses; WHEREAS, pursuant to Resolution No. CSD 91-12, the District adopted a Fee Schedule; NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT DOES HEREBY, RESOLVE, DETERMINE AND ORDER AS FOLLOWS: Section 1. The fee schedule for Special Use Park Sites, established pursuant to Resolution No. CSD 91-12 is revised to read as attached hereto as Exhibit "A". Section 2. The City Clerk shall certify the adoption of this Resolution. PASSED, APPROVED AND ADOPTED this day of , 1993. TEMECULA COMMUNITY SERVICES DISTRICT ATTEST: Patricia H. Birdsall, President June S. Greek, Secretary/City Clerk [SEAL] (STATE OF CALIFORNIA) (COUNTY OF RIVERSIDE) ss (CITY OF TEMECULA) I, June S. Greek, Secretary/City Clerk of the City of Temecula Community Services District, DO HERF~Y CERTIFY that the foregoing Resolution No. CSD 93- was duly adopted at a regular meeting of the Board of Directors of the Temecula Community Services District on the day of __, 1993, by the following roll call vote: AYES: DIRECTORS: NOES: DIRECTORS: ABSENT: DIRECTORS: ABSTAIN: DIRECTORS: June S. Greek, Secretary/City Clerk EXHIBIT "A" City of Temecula Community Services Department Fee Schedule Special Use Park Sites Group I TCSD-sponsored or co-sponsored leisure and recreational activities 6:00 a.m. to 12:00 midnight No Charge Group H Youth groups conducting non-profit youth oriented sports activities, and non-profit athletic/civic organizations conducting community oriented leisure or sports activities. 6:00 a.m. to 12:00 midnight $ 375.00 per day and any fees negotiated by contract. Group HI Base standard rote for community users on a non-profit basis. 6:00 a.m. to 12:00 midnight $ 525.00 per day and any fees negotiated by contract Group IV Profit making, commercial business or non-resident individuals and organizations conducting activities that are for profit and are either open or closed to the public. 6:00 a.m. to 12:00 midnight $ 900.00 per day and any fees negotiated by contract ITEM NO. 4 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: FROM: DATE: SUBJECT: COMMUNITY SERVICES COMMISSION SHAWN D. NELSON NOVEMBER 8, 1993 SENIOR COUNCIL PREPARED BY: ~~.ERMAN D. PARKER, RECREATION SUPERINTENDENT RECOMMENDATION: That the Community Services Commission: Advise staff to seriously consider the establishment of a Senior Council in November, 1994 and form a sub-committee in September, 1994 to analyze the formation of a Senior Council. DISCUSSION: The Old Town Temecula Senior Center is now open and operational, and attracting senior citizen attendance from all over the Temecula Valley. Seniors are able to participate in a variety of activities on a daily basis including a Senior Nutrition Program. To date, operations at the center have gone well. Staff is working and meeting with the senior population utilizing the facility on a regular basis. The seniors have been providing valuable input to staff regarding the types of programs and services they desire. Staff is committed to communicating and ensuring that all seniors are welcome to participate at the Old Town Temecula Senior Center. Staff would like to continue to implement programs, work with the seniors and observe all operations at the center for a twelve (12) month period. At the end of the twelve month period, staff will consider establishing a Senior Council. R:lDIAgendas~Snfcnc~