Loading...
HomeMy WebLinkAbout011094 CSC AgendaAGENDA TEMECULA COMMUNITY SERVICES COMMISSION ADJOURNED REGULAR MEETING TO BE HELD AT TEMECULA CITY HALL JANUARY 10, 1994 7:00 PM CALL TO ORDER: Flag Salute Chairman Nimeshein ROLL CALL: Comerchero, Harker, Miller, Nimeshein, Walker PRESENTATIONS: Chairman Nimeshein Temecula Valley Soccer Association Temecula Valley Club Soccer Community Recreation Center Foundation Ruth Chesher, City of Temecula PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. 011094,egn 010494 -1- DIVISION REPORTS COMMISSION BUSINESS Aooroval of Minutes 1.1 Approve minutes of November Commission meeting as submitted. 14, 1993 Community Services Boy Scouts Community Service Projects RECOMMENDATION: 2.1 Receive and file a report on the various park improvement projects completed by local Boy Scouts. Parks and Recreation Master Plan RECOMMENDATION: 3.1 Receive and file status report concerning the Parks and Recreation Master Plan for the City of Temecula. Capital Imorovement Projects RECOMMENDATION: 4.1 Receive and file status report concerning parks and recreation Capital Improvement Projects. O11094.agn -2- 010494 COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSION REPORTS ADJOURNMENT Next regular meeting will be February 14, 1994, 7:00 p.m., City of Temecula, City Hall, 43174 Business Park Drive, Temecula, California, 92590. 011094. agn 010494 -3- ITEM NO. 1 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION NOVEMBER 8, 1993 A regular meeting of the City of Temecula Community Services Commission was held on Monday, November 8, 1993, 7:00 P.M., at Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California. Chairman Jeff Nimeshein called the meeting to order. Commissioner Miller led the flag salute. PRESENT: 5 COMMISSIONERS: Comerchero, Harker, Miller, Walker, Nimeshein ABSENT: 0 COMMISSIONERS: None Also present were Director of Community Services Shawn Nelson, Parks and Recreation Superintendent Herman Parker, Maintenance Superintendent Bruce Hartley and Recording Secretary Gall Zigler. PRESENTATIONS Community Services Commission Chairman Jeff Nimeshein presented Commissioner Claudia Walker a Certificate of Appreciation for her service as Chairperson from October 1992 to October 1993. PUBLIC COMMENT None DIVISION REPORTS Parks and Recreation Superintendent Herman Parker reported the following activities for the holiday season: Holiday Lights and Festive Sights Electric Light Parade on Wednesday, December 1, 1993, 7:00 P.M., on Jefferson Avenue, between Del Rio and Via Montezuma. Holiday Lights and Festive Sights Home Decorating Contest Judging to be held on December 8, final judging on December 10, followed by a reception for the finalists on December 11, 7:00 P.M. at Toyota of Temecula. December 11, 1993, 8:15 A.M., Breakfast with Santa at Old Town Temecula Senior Center followed by the Snow Frolic at Sam Hicks Monument Park at 10:15 A.M. Santa phone calls at City Hall. COMMUNITY SERVICES COMMISSION MINUTES NOVEMBER 8, 1993 Kid Craft workshops on November 12, 1993 and December 16, 1993. In January, 1994, Community Services will be distributing the next Parks and Recreation brochure to cover January 1994 through June 1994. Maintenance Superintendent Bruce Hartley reported the following: Grading, sidewalks and irrigation have been installed at Riverton Park. The pic-nic shelters are currently under construction. The Community Services Department and Public Works Department have moved their equipment to the old Ramtek maintenance yard at First and Front Street. Boy Scouts projects currently underway are: Completed planting of six trees at Sports Park. Will be planting seven trees at Kent Hindergardt Memorial Park in the month of December. Roses installed this week at the Sports Park Memorial on the corner of Rancho Vista and Margarita Roads. Architect Dean Davidson and Senior Management Analyst Phyllis Ruse are working on the design plans for a restroom facility at Kent Hindergardt Memorial Park. Commissioner Claudia Walker asked the for a status of the park dedications. Director Nelson reported the following: Kent Hindergardt Memorial Park will be deeded over to the City of Temecula in January. Anticipated dedication of John McGee Park and Kent Hindergardt Memorial Park will be after the holidays. Paloma Del Sol Park is complete, however there is an outstanding issue with Kemper, related Assessment District 159, which is delaying the plans. Staff anticipates completion of Riverton Park by the end of the year followed by a ninety-day maintenance program and the final dedication to the City in April 1994. A pre-construction meeting is scheduled for Pala Community Park next week. Anticipate breaking ground within 45 days. The legal issues involving Phase II of Loma Linda Park should be resolved in the next 45 days. CSCMIN11/08/93 -2- 11/26/93 COMMUNITY SERVICES COMMISSION MINUTES NOVEMBER 8, 1993 Staff is planning for a late January or early February dedication ceremony for the Community Recreation Center. Director Nelson said he anticipates everything that is on line at this time will be dedicated by March 1994. Director Nelson reported on November 9, 1993, the Board of Directors will consider awarding design contracts for Sam Hicks Monument Park Improvement Project and the Rancho California Sports Park Improvement Project. COMMISSION BUSINESS 1. Aooroval of Minutes of October 11, 1993 Community Services Commission meetina It was moved by Commissioner Walker, seconded by Commissioner Comerchero to approve the minutes of October 11, 1993. The motion carried as follows: AYES: 5 COMMISSIONERS: Comerchero, Nimeshein NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None Harker, Miller, Walker, ODerational Policies, Regulations and Fee Schedule for Indoor Facility Public Use Director Nelson thanked sub-committee members Nimeshein and Comerchero for working on the fee schedule with staff. Recreation Superintendent Herman Parker presented the staff report. Commissioner Harker suggested when a homeowner reserves a room for a wedding reception, they be required to name the City as an additional insured on their homeowners insurance policy for the day of the event. It was moved by Commissioner Harker, seconded by Commissioner Walker to approve staff recommendation and direct staff to bring this item back for the Commission's review in six months: RECOMMENDATION: 2.1 Adopt Ordinance No. 93- amending Ordinance No. 91-37 pertaining to adopting park and recreational facility operational policies and regulations. CSCMIN11/08/93 -3- 11/28193 COMMUNITY SERVICES COMMISSION MINUTES CSCMIN11/O8/93 NOVEMBER 8, 1993 2.2 Adopt Resolution No. CSD 93- approving a revised fee schedule for the use of indoor recreational facilities. The motion carried as follows: AYES: 5 COMMISSIONERS: Comerchero, Harker, Miller, Walker, Nirneshein NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None General Policies and Fees for SDecial Use Park Sites Commissioner Harker stepped down due to a conflict of interest. Recreation Superintendent Herman Parker presented the staff report. Commissioner Comerchero suggested amending Section 3. (E) and (F) to read thirty (30) days. Staff concurred. Chairman Nimeshein recommended amending Section 3. (I) to read, ".....reserves the right to refuse or cancel use....". Staff concurred. Chairman Nimeshein suggested amending Section 3. (L) to read, "New Year's Eve, New Year's Day, Easter and/or other holidays." Staff concurred. Chairman Nimeshein asked for clarification of the security deposit fee under Section 4., Items (C) and (E). Staff suggested amending (E) to read, "...a security deposit of 25% of the one day facility rental fee....". Commissioner Walker suggested amending Section 4. (F) to read, "A $25.00 fee will be charged on any returned check ..... ". Evelyn Harker addressed the Commission with a concern that the City is not adequately covered under the Section entitled Insurance. Ms. Harker said she feels all vendors should be required to hold a temporary business license and name the City as additionally insured on their liability insurance policies. Commissioner Nimeshein expressed concern the City may discourage vendors by requiring additional fees for licenses, etc. Director Nelson said he would address these concerns with the City Attorney. Chairman Nimeshein suggested amending Section 5 (A) to read, "...naming the City of Temecula as additionally insured subject to review and approval." Staff concurred. -4- 11/26/93 COMMUNITY SERVICES COMMISSION MINUTES NOVEMBER 8, 1993 It was moved by Commissioner Comerchero, seconded by Commissioner Miller to approve staff recommendation as follows with minor modifications to the language as discussed: RECOMMENDATION: 3.1 Adopt Ordinance No. 9:3- Use Park sites. 3.2 Adopt Resolution No. CSD 93- Park sites. The motion carried as follows: establishing general policies for operating Special establishing a fee schedule for Special Use AYES: 4 COMMISSIONERS: Comerchero, Miller, Walker, Nimeshein NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None ABSTAIN: I COMMISSIONERS: Harker Senior Council Director Nelson summarized the staff report. Commissioner Harker said she is opposed to delaying this issue, She said she feels the formation of the sub-committee is important at this time. It was moved by Commissioner Walker, seconded by Commissioner Comerchero to approve staff recommendation as follows: RECOMMENDATION: Advise staff to consider the establishment of a Senior Council in November 1994 and form a sub-committee in September 1994 to analyze the formation of a Senior Council. 4.1 The motion carried as follows: AYES: NOES: ABSENT: Comerchero, Miller, Walker, Nimeshein Harker None 4 COMMISSIONERS: 1 COMMISSIONERS: 0 COMMISSIONERS: CSCMIN11/08/93 -5- 11/26193 COMMUNITY SERVICES COMMISSION MINUTES NOVEMBER 8, 1993 COMMUNITY SERVICES DIRECTOR'S REPORT Director Nelson advised the Commission of the February 1994 California Parks and Recreation Society general membership meeting in the City of Temecula to be titled "A Day In Temecula". He said that a tour of the City park facilities is scheduled. He reminded the Commissioners of the November 17, 1993 Commission Recognition Dinner at Temecula Creek Inn. COMMUNITY SERVICES COMMISSION REPORTS Commissioner Miller summarized his attendance at a recent California Parks and Recreation Society Conference in Cerritos on the Oak Creek Canyon, Whole Access Interpretive Trail. Commissioner Miller presented the Recording Secretary with literature to be copied and presented to each Commission member. Director Nelson advised the Commission the December agenda has no specific issues to be addressed and recommended the Commission may want to cancel the December meeting due to the holidays. It was moved by Commissioner Walker, seconded by Commissioner Harker to cancel the December 13, 1993 meeting of the Temecula Community Services Commission. The motion carried as follows: AYES: 5 NOES: 0 ABSENT: 0 ADJOURNMENT COMMISSIONERS: COMMISSIONERS: COMMISSIONERS: Comerchero, Harker, Miller, Walker, Nimeshein None None Chairman Nimeshein declared the meeting adjourned at 8:50 P.M. The December 13, 1993 Community Services Recreation Commission meeting has been canceled. CSCMIN11/08/93 -6- 11/26/93 COMMUNITY SERVICES COMMISSION MINUTES NOVEMBER 8, 1993 The next regular meeting of the City of Temecula Community Services Commission will be held on Monday, January 10, 1994, at Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California. Secretary Chairman Jeff Nimeshein CSCMINt 1/08/93 -7- 1 ~1/26/93 ITEM NO. 2 TEMECULA COMMUNITY SERVICES COMMISSION AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission Shawn D. Nelson, Director of Community Services January 10, 1994 Boy Scouts Community Service Projects PREPARED BY: ~ Bruce A. Hartley, Maintenance Superintendent RECOMMENDATION: That the Community Services Commission receive and file a report on the various park improvement projects completed by local Boy Scouts. BACKGROUND: During the past six months, several park improvement projects were completed by local Boy Scouts as community service projects to make a lasting contribution to the local community and earn either merit badges or attain the rank of Eagle Scout. The Community Services Commission was updated at previous meetings regarding each project as it was undertaken. This report will summarize the end result and the slides to be presented will offer a visual account of the many hours of volunteer efforts which haver yielded dramatic improvements to several of the City's parks. Listed below are the improvements and the individual Boy Scout responsible for coordinating the volunteers necessary to complete each project. Rancho California Sports Park: Jeremy Jones - Repaint North/South Restroom & Snackbar Tyson Stevens - Reroof & repaint dugouts North/South Ballfields Gavin Gersham - Tree planting Rancho Vista Fields Troop 337 - Repaint trail fencing at rose memorial Troop 337 - Build rose planter for memorial roses Loma Linda Park Mike Kirby - Landscape improvements Kent Hintergardt Memorial Park: Jason Jones - Tree planting project R:\B\AGENOAS\EAGLE.PRO 010594 ITEM NO. 3 TEMECULA COMMUNITY SERVICES COMMISSION AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission Shawn D. Nelson, Director of Community Services January 10, 1994 Parks and Recreation Master Plan RECOMMENDATION: That the Community Services Commission: Receive and file status report concerning the Parks and Recreation Master Plan for the City of Temecula. DISCUSSION: On November 23, 1993, the Board of Directors approved the Parks and Recreation Master Plan for the City of Temecula. As a component of the master plan document, the Board adopted a city standard of five (5) developed recreation acres/1000 population. On December 1, 1993, staff gave a presentation to the Board of Directors of the Temecula Valley Chamber of Commerce regarding the State of the City Address for 1993, as well as anticipated objectives for 1994. A presentation will be given to the Commission regarding the current status of parks and recreation facilities that will be completed in calendar year 1994 and how these parks and facilities relate to the Parks and Recreation Master Plan. ITEM NO. 4 TEMECULA COMMUNITY SERVICES COMMISSION AGENDA REPORT TO: FROM: DATE: Community Services Commission Shawn D. Nelson, Director of Community Services January 10, 1994 SUBJECT: Status Report Concerning Capital Improvement Projects ~.~ PREPARED BY: ~'-~Phyllis L. Ruse, Senior Management Analyst RECOMMENDATION: That the Community Services Commission: Receive and file status report concerning parks and recreation Capital Improvement Projects. BACKGROUND: The Community Services Department is currently working on several new capital improvement projects which are in varying stages of design or construction. As an update to the Commission on our progress, the projects and their status are as follows: LOMA LINDA PARK IMPROVEMENT PROJECT - PHASE II The second phase of the Loma Linda Park Project consists of landscaping, irrigation, picnic areas, seating, and pedestrian circulation for the final park parcels. The design plans are in the plan check stage and the Department expects to be able to go out to bid for construction in February, 1994. KENT HINTERGARDT MEMORIAL PARK IMPROVEMENT PROJECT The Department will be requesting that the City Council accept the grant and easement deeds from the developer for this park at the January 11, 1994 City Council meeting. Upon acceptance of the park, a dedication ceremony will be conducted on January 24, 1994 at 4:00 p.m. Also, the Department is proceeding with an improvement project for this park which consists of the construction of a restroom/snack bar facility. The architect's design is completed and we anticipate it will be submitted to plan check within the next week. The Department expects to be able to go out to bid for construction in February or March, 1994. SAM HICKS MONUMENT PARK IMPROVEMENT PROJECT A project committee made up of members of the City Council, Community Services Commission, Temecula Museum Foundation, Old Town Redevelopment Committee, Old Town Architectural Review Committee, Temecula Seniors, the design consultants, and City staff has been formed. The first committee meeting held in December 1993 was quite productive with all members sharing their visions for the ultimate park site improvements. This project is unique in that the Museum Foundation will be responsible for a portion of the project while the City will be working in partnership to complete the rest of the improvements. Recognizing that there are several user groups benefitring from this park, the committee identified several possible improvement elements to the undeveloped portion of the site as well as renovation of the existing park. The Museum Foundation will restore and renovate the church currently on the site and will be responsible for its ongoing maintenance. The Foundation will build a museum facility, the first phase estimated at approximately 6,000 square feet, a parking facility, and possibly an outdoor interpretire center. The committee is discussing other improvements to be made as part of the City's project. These elements include renovating the tot lot, circulation connecting all elements together, passive seating areas, rose and xeriscape gardens, outdoor senior activities areas, ADA access upgrades, restroom facility, bandstand, picnic facilities, and refurbished monument plaza area. The committee will meet again on January 18 at which time they will consider several schematic designs prepared by the City's design consultant and final elements will be selected. Although relative small, this park has the potential of meeting the recreational needs for many user groups and becoming a focal point in Old Town. RANCHO CALIFORNIA SPORTS PARK IMPROVEMENT PROJECT This project encompasses the ultimate improvements to the eastern portion of the Rancho California Sports Park. A project committee comprised of City Council members, Community Services Commissioners, skateboard enthusiasts, and City staff met in December, 1993 to discuss the various project elements and final layout of the improvements. The anticipated improvements include individual and group picnic areas, restroom, landscaping, circulation including creek crossings, parking facilities, and a skateboard facility. A project team is scheduled to participate in a "field trip" on January 7-8 to observe several northern park sites that currently operate skateboard facilities. A meeting open to the general public is scheduled for January 31 to consider the skateboard element exclusively. A final committee meeting will be scheduled sometime after the public meeting to finalize the conceptual design of all the improvements and the committee's recommendations which will then be presented to the Commission for approval or comment. RANCHO CALIFORNIA DESILTATION LAKE IMPROVEMENT PROJECT City staff is working with the Union for a River Greenbelt Environment (URGE) to improve the channel and detention basin near the Community Recreation Center to more effectively function as a desilting facility. URGE has already obtained $100,000 in grant funding for this project. On January 6, 1994, City Council members, URGE representatives and City staff will meet with the Project Manager from the State Department of Water Resources to tour the site, discuss the project objectives, and explore the possibility of additional funding. Staff issued a Request for Proposals for design of the improvements and is now in the process of reviewing and ranking the proposals received. The improved basin design should correct the problem of excessive siltation of the downstream lakes in the Village Lakes development. The request included in the scope of work, the improvement of the site as a passive recreational facility as well as a desiltation structure and requires a recommendation and schedule for ongoing maintenance of the facility. Upon final review of the consultants, staff anticipates making a recommendation to City Council for the award of a design contract at the second Council meeting in January. The final conceptual design for this project will be brought to the Community Services Commission for review and approval.