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HomeMy WebLinkAbout121294 CSC AgendaAGENDA TEMECULA COMMUNITY SERVICES COMMISSION ADJOURNED REGULAR MEETING TO BE HELD AT TEMECULA CITY HALL DECEMBER 12, 1994 CALL TO ORDER: Flag Salute Commissioner Nimeshein ROLL CALL: Comerchero, Miller, Soltysiak, Walker, Nimeshein PRESENTATIONS: Chairman Henry Miller Community Services Department Employee Community Services Commissioner Claudia Walker PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item net listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action, DIVISION REPORTS COMMISSION BUSINESS Aooroval of Minutes 1.1 Approval of the minutes of the October 10, 1994 Community Services Commission meeting as submitted. Term of Office for Commissioners RECOMMENDATION: 2.1 Receive and file report. Caoital Imorovement Status Reoort RECOMMENDATION: 3.1 That the Community Services Commission receive and file status report concerning Capital Improvement Projects. COMMUNITY SERVICES DIRECTOR REPORT COMMUNITY SERVICES COMMISSION ADJOURNMENT The next regular meeting of the City of Temecula Community Services Commission will be held on Monday, January 9, 1995, 7:00 P.M., Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California, 92590. ITEM NO. I MINUTES OF REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION MONDAY, OCTOBER 10, 1994 A regular meeting of the City of Temecula Community Services Commission was called to order on Monday, October 10, 1994, at 7:03 P.M., in the Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California. The meeting was called to order by Chairman Jeffery Nimeshein. Mayor Pro Tem Jeff Stone led the flag salute. PRESENT: 4 COMMISSIONERS: Comerchero, Miller, Soltysiak, Nimeshein ABSENT: I COMMISSIONERS: Walker Also present were Community Services Director Shawn Nelson, Recreation Superintendent Herman Parker, Maintenance Superintendent Bruce Hartley, Mayor Pro Tern Jeff Stone, and Recording Secretary Barbara Maltby. PRESENTATIONS The Community Services Commission recognized the efforts of the following: Commissioner Solysiak presented a Certificate of Appreciation to Temecula Pop Warner. Commissioner Miller presented a Certificate of Appreciation to City Employee Phyllis Ruse. Chairman Nimeshein declared a recess at 7:08 P.M. The meeting reconvened at 7:11 P.M. PUBLIC COMMENT None DIVISION REPORTS Maintenance Superintendent Bruce Hartley reported the following: Soccer field is back in operation. Slope above the Sports Park field has been finished and planted. City crews installed additional landscape and irrigation improvements on cut slopes, which saved the City several thousand dollars. Recreation Superintendent Herman Parker reported the following: The Third Annual Halloween "Chamber of Horrors" is scheduled for October 27, 28 and 29, 1994. Tickets are now on sale (928.00) for teens to go to Knotts Scary Farm scheduled for October 21, 1994. COMMUNITY SERVICES COMMISSION MINUTES OCTOBER 10, 1994 A Candy Carnival will be held Halloween night, October 31, 1994 at 5:00 P.M. The Senior Center will hold a Halloween Party and Costume Contest on October 31, 1994. COMMISSION BUSINESS 1. APPROVAL OF MINUTES Commissioner Comerchero said "recommend" should be amended to "investigate", Item No. 2, second paragraph. It was moved by Commissioner Comerchero, seconded by Commissioner Soltysiak to approve the minutes of September 12, 1994 Community Services Commission meeting as amended. The motion carried as follows: AYES: 3 COMMISSIONERS: Comerchero, Soltysiak, Nimeshein NOES: 0 COMMISSIONERS: None ABSENT: I COMMISSIONERS: Walker ABSTAIN: I COMMISSIONERS: Miller Commission Miller abstained due to his absence at the September 12, 1994 meeting. 2. ELECTION OF CHAIRPERSON AND VICE CHAIRPERSON 2.1 Elect a member from the Community Services Commission to serve as Chairperson from November 1, 1994 to October 31, 1995. It was moved by Commissioner Nimeshein and seconded by Commission Comerchero to appoint Commissioner Miller as Chairperson to serve from November 1, 1994 to October 31, 1995. The motion carried as follows: AYES: 4 COMMISSIONERS: Comerchero, Soltysiak, Nimeshein, Miller NOES: 0 COMMISSIONERS: None ABSENT: I COMMISSIONERS: Walker COMMUNITY SERVICES COMMISSION MINUTES OCTOBER 10, 1994 2.2 Elect a member from the Community Services Commission to serve as Vice Chairperson from November 1, 1994 to October 31, 1995. It was moved by Commissioner Miller and seconded by Commissioner Soltysiak to appoint Commissioner Comerchero as Vice Chairperson to serve from November 1, 1994 to October 31, 1995. The motion carried as follows: AYES: 4 COMMISSIONERS: Comerchero, Soltysiak, Nimeshein, Miller NOES: 0 COMMISSIONERS: None ABSENT: 1 COMMISSIONERS: Walker 3. YOUTH AT WORK PROGRAM Maintenance Superintendent Bruce Hartley presented the staff report, which highlighted the following: A pilot program consisting of two employees who have been working part- time has been in place for approximately two months. The City will expand the program as the need arises. Director Nelson suggested that both employees be invited to meet the Commission at a future meeting. 4. STATUS REPORT-CAPITALIMPROVEMENTPROJECTS Maintenance Superintendent Bruce Hartley presented the staff report which included a slide show of the following improvements: The Rancho California Sports Park Improvement Project including: soccer field improvements, channel improvements with Arizona crossing, slope repair project. The Kent Hintergardt Memorial Park Restroom Project and Recycled trail fencing. Pala Community Park including tennis courts and restroom facility. Loma Linda Park Phase II. Superintendent Hartley stated all projects are proceeding as scheduled. Director Nelson added the following: The Sam Hicks Monument Park and Museum Project is in its second plan check. COMMUNITY SERVICES COMMISSION MINUTES OCTOBER 10.1994 There are some outstanding issues associated with the cost estimates for the Sports Park Improvement Project. The designer will provide more information in November. The biological review is underway on the Sports Park Desiltation Lake Project. An RFQ is out on the Margarita Park Site with a submittal due Thursday, October 13, 1994. Commissioner Nimeshein inquired about taking a tour of the Sports Park. Director Nelson agreed to set up the tour. COMMUNITY SERVICES DIRECTOR REPORT Director Nelson reported the following: Next month the Commission will be discussing the Senior Council issue and term limits associated with the Commission and reviewing the Facility Use Agreement for the Temecula Middle School Lighting Project. A request will be on the City Council agenda tomorrow, October 11, 1994 to award contract services for the Parkview Master Plan. Staff will release an RFP for the recreation brochure. COMMUNITY SERVICES COMMISSION REPORTS Commission Miller said he was glad to see Temecula children received National coverage in the Parade Magazine. Commission Comerchero thanked Commissioner Nimeshein for his year of service as Chairman. Commissioner Nimeshein thanked Jeff Stone for coming to the meetings and that it was a privilege and honor to serve on the Community Services Commission. Mayor Pro Tem Jeff Stone thanked Commissioner Nimeshein for his dedicated service and welcomed Commission Miller as Chairman. COMMUNITY SERVICES COMMISSION MINUTES ADJOURNMENT Chairman Nimeshein declared the meeting adjourned at 8:07 P.M. The next regular meeting of the City of Temecula Community Services Commission will be held Monday, November 14, 1994, 7:00 P.M. at Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California. OCTOBER IO, 1994 Chairman Jeffrey Nimeshein Secretary ITEM NO. 2 TO: FROM: DATE: SUBJECT: TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT Community Services Commission Shawn D. Nelson, Director of Community Services December 12, 1994 Term of Office for Commissioners PREPARED BY: ~Herman D. Parker, Recreation Superintendent RECOMMENDATION: Receive and file report. DISCUSSION: In an effort to assess the appropriateness of the three (3) year term of office served by members of our Commission, staff recently began to investigate the term of office for Parks and Recreation/Community Services Commissioners who serve in neighboring cities. Staff began this investigation by contacting eight (8) cities in the area to determine the length of term for the members of their Parks and Recreation or Community Services Commissioners. The information staff received is as follows: CITY COMMISSIONER TERM OF OFFICE City of Moreno Valley City of Riverside City of Corona City of Lake Elsinore City of Perris City of Vista City of Rancho Cucamonga City of Escondido 3 years 4 years 4 years No Commission 3 years 3 years 4 years 2 years In an effort to gather more information on this topic, staff contacted Ms. Rosemary Forehand in Sacramento. Ms. Forehand is the Coordinator for the California Association of Parks and Recreation Commissioners and Board Members. Ms. Forehand did not have any written statistical information on this topic, however, she states, after several years of experience working on and for Commissions, she has found that Commissioner terms vary greatly from one city to another but generally are 3 to 4 years. In conclusion, the municipal code for the City of Temecula establishes a three (3) year term of office for Commissioners on all City Commissions. Staff did not find any information to indicate that the three (3) year term that our Community Services Commissioners serve was inappropriate or unusual. ITEM NO. 3 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: December 12, 1994 SUBJECT: Capital Improvement Status Report PREPARED BY:c~/Phyllis L. Ruse, Senior Management Analyst RECOMMENDATION: That the Community Services Commission receive and file status report concerning Capital Improvement Projects. DISCUSSION: On October 11, 1994, the City Council approved a design services contract with RJM Design Group for the master plan of the Parkview Fire Station Site. RJM conducted an all-day workshop on November 22, 1994, with representatives from the City Council, Community Services, Public Safety and Traffic, and Planning Commissions, Fire Department, interested residents, and staff. The workshop consisted of a discussion of opportunities and constraints offered by the site, a two hour walk of the site, and an afternoon session which encouraged group participation in a hands-on design exercise. It is anticipated that the first phase of construction will provide a fire station on the east side of the 15 Freeway. Other park amenities will be planned for future development. The Stephen's Kangaroo Rat Report indicates that SKR are present on approximately 2.6 acres of the site. Staff has requested that the Planning Department allow us a 2.6 acre take from the City's inventory of SKR mitigation habitat. Interviews for a landscape architect to act as design consultant for the master plan of the Margarita Road park site were conducted on December 6, 1994. Staff is currently negotiating the scope of work and compensation with the number one ranked firm and anticipates a finalized contract to be presented to the City Council for approval at the January 10, 1995 meeting. Development of this 20 acre site will provide additional active/passive 3arkland to the City's park system. Staff has also successfully negotiated a contract with Dream Engineering for design services for the field lighting project at Temecula Middle School. This contract will be taken to the City Council on December 13, 1994 for award. The project is scheduled to be completed and fields ready for play prior to September, 1995. Pala Road Park construction is progressing on schedule. It is estimated that the park is 35- 40% complete. Park amenities will include a restroom/snack bar, parking, tennis courts, basketball courts, softball diamonds, landscaping, and irrigation. The reimbursement agreement for road and sewer improvements and channel maintenance concerning this site will be considered by the City Council on December 13, 1994. Loma Linda Park Project - Phase II construction is complete and is in its maintenance period. Site amenities will be installed during the final 30 days of the maintenance period. Staff expects to accept the improvements in mid-January, 1995. The second phase will increase the parkland by approximately one acre and includes a tot lot, open play areas, picnic facilities, landscaping and irrigation. Construction of the restroom/snack bar at Kent Hintergardt Memorial Park is on schedule and nearing completion. The contractor has been given one additional week to compensate for the week he was asked to not work to allow for a soccer tournament at the park. The building should be ready for use early in January, 1995. Sam Hicks Monument Park plans are due back for final plan check by the end of December, 1994. The museum will be submitting their plan for the church renovations in December, as well. They anticipate bidding the church portion of their project and beginning construction in February. The City will bid our project when the museum begins their church construction. This will allow the museum to be substantially complete on the site prior to our construction commencing. The Rancho California Sports Park Improvement Project plans have been through second plan check and staff anticipates going to bid on this project in January, 1995. The City Council has directed staff to bid the lighting for the skateboard facility as an add alternate. Development of the 10 acre site will complete the improvements to the northeast corner of the Park at Rancho Vista and Margarita Roads. The improvements will include parking, picnic facilities, a roller hockey rink, a skateboard facility, restroom/concession building, landscaping and irrigation system. The biological study for the Rancho California Desiltation Lake is completed and has been reviewed by staff. Staff met with the consultant and reviewed the conceptual plan for removing the silt from the lake, constructing desilting structures, and ultimate park improvements for the site. The conceptual will be presented to the project committee and upon its recommendation, will be brought the to Community Services Commission for review and approval. Staff foresees the Parkview site and the desiltation lake development working together for a cooperative design theme.