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HomeMy WebLinkAbout100995 CSC AgendaAGENDA TEMECULA COMMUNITY SERVICES COMMISSION ADJOURNED REGULAR MEETING TO BE HELD AT TEMECULA CITY HALL Monday, October 9, 1995 7:00 P.M. CALL TO ORDER: Flag Salute Commissioner Nimeshein ROLL CALL: PRESENTATIONS: Comerchero, Nimeshein, Rund, Soltysiak, Miller John Norton, Recreation Assistant, Community Services Matt Wiechec, Landscape Inspector, Community Services PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item n~)~ listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. DIVISION REPORTS COMMISSION BUSINESS Aooroval of the Minutes RECOMMENDATION: 1.1 Approve the minutes of the September 11, 1995 Community Services Commission meeting. Election of Chairoerson and Vice Chairoerson RECOMMENDATION: 2.1 Elect a member from the Community Services Commission to serve as Chairperson from November 1, 1995 to October 31, 1996. 2.2 Elect a member from the Community Services Commission to serve as Vice Chairperson from November 1, 1995 to October 31, 1996. Maroarita Community Park Master Plan RECOMMENDATION: 3.1 Approve the master plan for Margarita Community Park. Duck Pond Imorovement Project Committee RECOMMENDATION:- 4.1 That the Community Services Commission appoint two members to serve on the project committee for the design of the improvements for the Duck Pond. COMMUNITY SERVICES DIRECTOR REPORT COMMUNITY SERVICES COMMISSION REPORT ADJOURNMENT The next regular meeting of the City of Temecula Community Services Commission will be held on Monday, November 13, 1995, 7:00 P.M., at Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California. ITEM NO. 1 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION Monday, September 11, 1995 A regular meeting of the City of Temecula Community Services Commission was called to order on Monday, September 11, 1995, 7:00 P.M., at Temecula City Hall Main Conference Room, 43174Business Park Drive, Temecula, California. The meeting was called to order by Chairman Henry Miller. Commissioner Comerchero led the flag salute. PRESENT: 5 COMMISSIONERS: Comerchero, Nimeshein, Rund, Soltysiak, Miller ABSENT: 0 COMMISSIONERS: None Also present were Community Services Director Shawn Nelson, Deputy Director Herman Parker, Maintenance Superintendent Bruce Hartley, and Administrative Secretary Gail Zigler. PRESENTATIONS The Community Services Commission presented Certificates of Appreciation to the following individuals for their service to the City of Temecula: Mike Wolff, City of Temecula Public Works Inspector Opal Hopcraft, City of Temecula Volunteer Glen Bohanan, City of Temecula Volunteer June Ehrlich, Cloud Nine Limo Director Nelson also thanked these individuals for their community involvement and service. Chairman Miller declared a recess at 7:10 P.M. The meeting reconvened at 7:12 P.M. DIVISION REPORTS Director Nelson introduced Herman Parker as the newly promoted Deputy Director of Community Services; Julie Pelletier as the newly promoted Recreation Superintendent; and Phyllis Ruse as the newly promoted Development Services Analyst. Maintenance Superintendent Bruce Hartley reported the following: The City of Temecula acquired "The Pond" as a new City park site on July 28, 1995. Staff completed tree trimming and splitting the irrigation. Staff has contacted a water quality company. The division is working with a biologist to discuss water and water fowl management. Alhambra Group will be preparing a COMMUNITY SERVICES COMMISSION SEPTEMBER 11, 1995 Master Plan. Maintenance staff worked diligently preparing Pala Community Park for the August 24, 1995, dedication ceremony. Construction of the following parks should be completed as follows: Butterfield Trail Park, anticipate opening late December 1995. Nicolas Road Perk, anticipate opening in October, 1995. Rotary Park, anticipate opening in late September, 1995. Staff coordinated the following Boy Scout Projects during July and August: John Magee Park, planted trees and installed picnic areas. Kent Hintergardt Memorial Park, placed a memorial plaque and monument. A roll-up window was installed in the snack bar at the North/South field at the Sports Park. Director Nelson advised the Commission that Kevin Harrington was promoted to Maintenance Supervisor and a part-time slope inspector was hired. Commissioner Nimeshein asked what problems, if any, the preliminary biological study shows. Bruce Hartley responded that the study identified some concerns regarding the algae content of the water and the quantity of water fowl on the site. Commissioner Soltysiak expressed a concern regarding the watering schedule at the Sports Park. He said the Rancho Vista Field was flooded for an early morning soccer game. Bruce Hartley stated the parks are contractor maintained, and staff will work with the contractor to resolve this issue. Development Services Administrator Phyllis Ruse reported the following: The Pala Community Park Dedication Ceremony was held on August 24, 1995. The contractors broke ground on the Rancho California Sports Park Improvement Project on July 5, 1995. The tot lot has been closed during the grading process. The improvements are scheduled for completion in February of 1996, followed by a 90 day maintenance period. The improvements include a skateboard park and a roller hockey rink. COMMUNITY SERVICES COMMISSION SEPTEMBER 11, 1995 The Temecula Middle School Lighting Project should be completed by the end of October, 1995. The contract for the Parkview Fire Station, proposed for the east side of Temecula, will go to the City Council on October 17, 1995. There will be an eight (8) month construction schedule. The project committee completed the Margarita Park Site Master Plan and staff will be bringing that to the Commission at the October meeting. Commissioner Comerchero asked when the tot lot at the Rancho California Sports Park would be open again. Phyllis Ruse said that staff anticipates re-opening the tot lot to the public in October. Commissioner Nimeshein asked the status of the Sam Hicks Monument Park project. Phyllis Ruse advised the Commission a problem arose during the bidding process and it was determined by the City Attorney to reject all bids and re-bid the project. Recreation Superintendent Julie Pelletier provided the following status report: The City's Aquatics Program officially ended August 25, 1995. The pool will remain open on the weekends, Wednesday nights for family swim night, and two mornings per week for lap swim. If the weather continues to be warm, the City will keep the pool open through October. Lorri Ann Amavisca was promoted to Recreation Supervisor. She will oversee the operation of the Community Recreation Center. John Vandenburg was recently promoted to Recreation Leader. He will meet with the Teen Council on a bi-monthly basis and oversee the activities at the gymnasium. A "Search For The Stars" talent night was held on September 2, 1995. There was approximately 125 people who attended the event. The general opinion from the participants was that they would like to have more of these events. The Summer Day Camp Program ended August 25th. There were five two week sessions, and an average of 40 participants during each session. Staff received several positive comments about the program throughout the summer. Current sports programs are adult volleyball, softball and basketball. Jeff Lawrence was recently promoted to Recreation Leader. He will oversee the Sports Program. COMMUNITY SERVICES COMMISSION The Old Town Temecula Senior Center is planning a two year anniversary program on September 25, 1995 at 11:00 A.M. A Community Services Volunteer Recognition Ceremony is planned for October 5, 1995 and will be held at the Community Recreation Center from 1:00 - 3:00 P.M. COMMISSION BUSINESS 1. Aooroval of the Minutes from the July 10.1995 and July 21,1995 Community Services Commission MeetinQs It was moved by Commissioner Nimeshein, seconded by Commissioner Comerchero to approve the minutes of the July 10, 1995 and July 21, 1995 Community Services Commission meetings as submitted. The motion carried as follows: AYES: NOES: ABSTAIN: ABSENT: 4 COMMISSIONERS: 0 COMMISSIONERS: I COMMISSIONERS: 0 COMMISSIONERS: SEPTEMBER 11,1995 Due to his absence at the July 10, 1995 Community Services Commission meeting, Commissioner Soltysiak abstained from approving the minutes. Rotary Park Lease Aareement Deputy Director Herman Parker presented the staff report. Commissioner Comerchero thanked the Temecula Town Association for the efforts in building a park on Pujol Street. Commissioner Comerchero asked if the City was protected in the event the property was subject to foreclosure. Deputy Director Parker stated he would address Commissioner Comerchero's concerns with the City Attorney. John Sterling, representing the Temecula Town Association, expressed the TTA's appreciation to the Rotary Club. Randy Fleming, representing the Rotary Clubs, thanked staff and the TTA for all their work on the project. Comerchero, Nimeshein, Rund, Miller None Soltysiak None COMMUNITY SERVICES COMMISSION SEPTEMBER 11, 1995 It was moved by Commissioner Comerchero, seconded by Commissioner Nimeshein to approve staff recommendation as follows: 2.1 Recommend that the City Council approve the Lease Agreement between the City of Temecula and the Temecula Town Association for the operation and maintenance of Rotary Park subject to the final approval by the City Attorney. Recommend the official name of this proposed park site be Rotary Park. 2.2 The motion carried as follows: AYES: 5 COMMISSIONERS: NOES: 0 COMMISSIONERS: ABSENT: 0 COMMISSIONERS: Namino of Newly Acouired Park Site Comerchero, Nimeshein, Rund, Soltysiak, Miller None None Deputy Director Herman Parker presented the staff report. Commissioner Comerchero said that he feels people are familiar with the park site as the Duck Pond and it should be called the "Duck Pond". Commissioner Nimeshein and Commissioner Soltysiak said they also feel the site should be named the "Duck Pond". Commissioner Rund suggested holding a contest to name the park site. Chairman Miller said he solicited approximately 100 individuals who expressed their support of naming the park site the "Duck Pond". It was moved by Commissioner Nimeshein, seconded by Commissioner Comerchero to recommend to the City Council the park site, commonly referred to as the "Duck Pond" be named "The Duck Pond", The motion carried as follows: AYES: 4 COMMISSIONERS: Comerchero, Nimeshein, Soltysiak, Miller NOES: I COMMISSIONERS: Rund ABSENT: 0 COMMISSIONERS: None COMMUNITY SERVICES COMMISSION COMMUNITY SERVICES DIRECTOR'S REPORT Director Nelson reported the following: Next month staff will bring forward a recommendation for two Commissioners to sit on a I~roject committee to master plan the duck pond site. Also, staff will bring to the Commission for review the master plan for Margarita Community Park. The dedication ceremony for Nicolas Park will be on October 19, 1995. At that time, there will also being a ribbon cutting ceremony at Voorburg Park. The following is a list of projects the department is currently working on: City Hall/Maintenance Yard Facility 6th Street Parking and Restroom facility, in conjunction with Temecula Shuttle's bus depot. SEPTEMBER11,1995 COMMUNITY SERVICES COMMISSION REPORT Commissioner Comerchero asked staff to place on the October agenda review of the fee schedule for the Community Recreation Center. Director Nelson stated the City is in the process of completing a user fee study and once completed, staff will bring that information to the Commission for review and discussion. Commissioner Nimeshein asked the status of a formation of the Senior Citizen Advisory Committee. Deputy Director Parker advised staff has not yet finalized this issue. He said staff contacted a similar committee acting in the City of Westminster, however their program operates differently than the program that is being proposed for the City of Temecula. Deputy Director Parker said he will be arranging a meeting with the City of Westminster committee and Irene Rogers and will be reporting back to the Commission the outcome of this meeting. Commissioner Soltysiak expressed some concern regarding Agenda Item 2 being presented to the Commission when the park is scheduled for grading already. Director Nelson advised Commissioner Soltysiak that the City is not involved in the construction of the park. The issue that was discussed by the Commission is the lease agreement between the City of Temecula and the Temecula Town Association. Director Nelson added that staff encouraged the Temecula Town Association not to move forward with their grading 131ans until the Lease Agreement was approved by the Commission and the City Council. COMMUNITY SERVICES COMMISSION ADJOURNMENT Chairman Miller declared the meeting adjourned at 9:00 P.M. The next regular meeting of the City of Temecula Community Services Commission will be held on Monday, October 9, 1995, 7:00 P.M., at Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California. SEPTEMBER 11, 1995 Chairman Henry Miller Secretary ITEM NO. 2 TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT Community Services Commission Shawn D. Nelson, Director of Community Services October 9, 1995 ELECTION OF CHAIRPERSON AND VICE CHAIRPERSON - COMMUNITY SERVICES COMMISSION PREPARED BY: Herman D. Parker, De~outy Director of Community Services ~). RECOMMENDATION: That the Community Services Commission: 1. Elect a member from the Community Services Commission to serve as Chairperson from November 1, 1995 to October 31, 1996. 2. Elect a member from the Community Services Commission to serve as Vice Chairperson from November 1, 1995 to October 31, 1996. DISCUSSION: The term of Chairperson and Vice Chairperson for the Community Services Commission is for one (1) year beginning November 1 and ending October 31 of any given year. Therefore, it is necessary for the Commission to select two members to serve as Chairperson and Vice Chairperson for the upcoming new term. ITEM NO. 3 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: Community Services Commission Shawn D. Nelson, Director of Community Services October 9, 1995 SUBJECT: Margarita Community Park, Master Plan PREPARED BY: Herman D. Parker, Deputy Director of Community Services ~-~). RECOMMENDATION: That the Community Services Commission: Approve the master plan for Margarita Community Park. BACKGROUND: In an effort to expand recreation and park facilities and opportunities for the citizens of Temecula, while also striving to accomplish goals identified in the Parks and Recreation Master Plan, the Community Services Department began the design process for Margarita Community Park. On February 14, 1995 the City Council awarded a design services agreement to The Alhambra Group to master plan Margarita Community Park. As part of the park design process, staff established a park design project committee. The committee consisted of City Council members, Community Services Commission members, City staff, school district representatives, and several community members who reside in close proximity to the park site. The park design project committee met on three separate occasions with Vincent DiDonato of the Alhambra Group, to review and discuss the park site's development, desired park amenities, and to agree upon a final master plan. At the final park design project committee meeting, it was apparent due to budget constraints, that the park's complete development would need to occur over a series of phases. The committee strongly supported a variety of park amenities in the master plan including ample parking, picnic areas, tot play areas, restroom facilities, tennis courts, a roller hockey area, open turfed areas, and the development of ballfields on the school district's property. If the master plan is approved by the Commission, staff will forward the master plan to the Board of Directors for final approval. Approval of plans and specifications, and authorization to solicit formal bids for the development of the park site will also be considered by the Board. ITEM NO. 4 CITY OF TEMECULA AGENDA REPORT FROM: DATE: Community Services Commission Shawn D. Nelson, Director of Community Services October 9, 1995 SUBJECT: Duck Pond Improvement Project Committee PREPARED BY:.~c~hyllis L. Ruse, Development Services Administrator RECOMMENDATION: That the Community Services Commission appoint two members to participate on the project committee for the design of the improvements at the Duck Pond. BACKGROUND: OnJuly28,1995,theCityclosedescrowontheDuckPondpropertylocated at the intersection of Rancho California and Ynez Roads. The City now has title to the property and is eager to move forward with the Master Plan for the site. A contract with the Alhambra Group was approved by the Board of Directors for the design and construction documents for improvements on the property. It is anticipated that the improvements will include picnicking facilities, landscaping, fencing, and parking facilities. The project committee will meet with the consultant to explore all potential site uses and amenities. FISCAL IMPACT: None.