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HomeMy WebLinkAbout031196 CSC AgendaAGENDA TEMECULA COMMUNITY SERVICES COMMISSION ADJOURNED REGULAR MEETING TO BE HELD AT TEMECULA CITY HALL Monday, March 11, 1996 7:00 P.M. CALL TO ORDER: Flag Salute Commissioner Henz ROLL CALL: Henz, Miller, Nimeshein, Comerchero PRESENTATIONS: Rich Soltysiak, Community Services Commissioner Lindsay Kunkle, President of the Teen Council PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. COMMUNITY SERVICES COMMISSION AGENDA DIVISION REPORTS MARCH 11, 1996 COMMISSION BUSINESS Aooroval of Minutes RECOMMENDATION: 1.1 Approve minutes of February 12, 1996 Community Services Commission meeting as submitted. Temecula Duck Pond Master Plan RECOMMENDATION: 2.1 That the Community Services Commission approve the Master Plan for the Temecula Duck Pond. Father's Day Car Show RECOMMENDATION: 3.1 Recieve and file. COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER REPORTS ADJOURNMENT The next regular meeting of the City of Temecula Community Services Commission will be held on Monday, April 8, 1996, 7:00 P.M., at Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California. ITEM NO. 1 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION MONDAY, FEBRUARY 12, 1996 A regular meeting of the City of Temecula Community Services Commission was held on Monday, February 12, 1996, 7:00 P.M., Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California. The meeting was called to order by Chairman Comerchero. Commissioner Soltysiak led the flag salute. PRESENT: 5 COMMISSIONERS: Henz, Miller, Nimeshein, Soltysiak, Comerchero ABSENT: 0 COMMISSIONERS: None Also present were Community Services Director Shawn Nelson, Deputy Director Herman Parker, Recreation Superintendent Julie Pelletier, Maintenance Superintendent Bruce Hartley and Administrative Secretary Gall Zigler. PRESENTATIONS The Community Services Commission presented a Certificate of Appreciation to the following individuals for outstanding service to the City of Temecula: PUBLIC COMMENT None Bill Rose, City of Temecula Volunteer Howard Chesher, Chesher's Custom Embroidery DIVISION REPORTS Recreation Superintendent Julie Pelletier reported the following: February 2, 1996, the Temecula Teen Council held a Search For the Stars Talent and Variety show. There were approximately 300 in attendance and 24 various talent performances. The Teen Council plans on holding this event on a regular basis. The City of Temecula has an upcoming excursion to a live taping of the television show "Hudson Street". Staff is currently working on the following events: COMMUNITY SERVICES COMMISSION FEBRUARY12,1996 Spring and Summer Aquatics Program Family Fun Night At The Community Recreation Center Two - day trips to the Date Festival Maintenance Superintendent Bruce Hartley reported the following: Staff anticipates the completion of turf renovations in February, at the following fields: Temecula Middle School North/South Fields Rancho Vista Fields Staff will be doing some repairs and preventative maintenance to the pool during February. The pool will open earlier this year for use by the Tritons swim team. Staff has been working on the renovations at Rotary Park. Additionally, staff assisted the Police Department in setting up the caboose as a office for the Community Based Policing Program. The contractor will be installing the new fencing at the Duck Pond at the end of the month. Staff anticipates the dedication of Butterfield Stage Park at the end of March, 1996. Sports Park improvements continue. The City will go out to bid for the Creek Restoration Project in March, 1996. The play structure equipment at John Magee Park will be relocated to Rotary Park once the new ADA play equipment is received for John Magee Park. Commissioner Miller asked if the 4-H Club completed the removal and relocation of the geese at the Temecula Duck Pond. Superintendent Hartley stated that the 4-H Club will be coordinating the removal and relocation of the geese over the next two weeks. Commissioner Soltysiak complemented staff on the turf renovations. He asked if staff is planning on constructing a stairway from Margarita Road down to the pit area. Superintendent Hartley advised that the City received a grant which will construct the landscaping and fencing along the sidewalks on Margarita Road. Bruce said staff discourages people from coming down the slopes, but they continue to use the slopes for access to that area. He added that he has requested a ramp be designed for that slope. COMMUNITY SERVICES COMMISSION FEBRUARY 12, 1996 COMMISSION BUSINESS Aot~rove the minutes of the January 8, 1996 Community Services Commission meetino as submitted. It was moved by Commissioner Miller, seconded by Commissioner Henz to approve the minutes of the January 8, 1996 Community Services Commission meeting as submitted. The motion carried as follows: AYES: 5 COMMISSIONERS: Henz, Miller, Nimeshein, Soltysiak, Comerchero NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None 2. Acouisition Aareement. Temecula Community Center Deputy Director Herman Parker presented the staff report. Deputy Director Parker advised the Commission the Temecula Town Association is requesting the facility's official name be "The Temecula Community Center". Commissioner Miller expressed concern about the gang activity in the area of the Temecula Community Center. Director Nelson advised the Commission that the City of Temecula Police Department will be running a "Problem Policing Program" out of the caboose at Rotary Park and there will be two Police Officers dedicated to that area of the City. Commissioner Nimeshein asked if the Temecuia Town Association would be maintaining a presence in the neighborhood. Deputy Director Parker advised that the Temecula Town Association has asked for permission to lease office space at the Temecula Community Center. He said that staff will look at the requirements to run the Human Service Programs and determine if there will be office space available to lease to the Temecula Town Association. Commissioner Soltysiak suggested that staff investigate the most appropriate method for a parcel split. He suggested amending paragraph 8(b) on Page 4 as follows, "It is further understood and agreed that City shall have sixty (60) days from the start escrow in which to complete ...... ". COMMUNITY SERVICES COMMISSION FEBRUARY 12, 1996 Commissioner Henz asked if the Temecula Town Association has experienced any problems as a result of being located in the Pujol Street area. John Sterling, General Manager of the Temecula Town Association, said that over the last four years there has been a decrease in the gang activity in the Pujol Street area. He added that the TTA donated use of the facility to the Temecula Police Department to hold a town hall meeting explaining the Problem Policing Program to the residents. It was moved by Commissioner Nimeshein, seconded by Commissioner Miller to Approve the Acquisition Agreement between the City of Temecula and the Temecula Town Association (TTA) to acquire the Temecula Community Center and adjacent property located at 28816 Pujol Street, as amended, and that the official name of the facility be the Temecula Community Center. The motion was carried as follows: AYES: 5 COMMISSIONERS: Henz, Miller, Nimeshein, Soltysiak, Comerchero NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None Acouisition AQreement. Winchester Creek Property Commissioner Rich Soltysiak stepped down due to a conflict of interest. Director Nelson presented the staff report. Director Nelson advised the Commission staff will be asking them to appoint two members of the Commission to serve on the master plan or project committee. Commissioner Henz asked how long it would take to acquire park land in this development through the normal dedication process. Director Nelson said that staff would not know when or if the development would be required to provide park land dedication. It was moved by Commissioner Nimeshein, seconded by Commissioner Henz to approve the Acquisition Agreement between the City of Temecula and Winchester Creek I LLC to acquire the 4.5 acre park site located east of Margarita Road, directly north of the Winchester Creek Development. COMMUNITY SERVICES COMMISSION The motion was carried as follows: AYES: NOES: ABSENT: ABSTAIN: 4 COMMISSIONERS: 0 COMMISSIONERS: 0 COMMISSIONERS: I COMMISSIONERS: COMMUNITY SERVICES DIRECTOR'S REPORT FEBRUARY 12, 1996 Henz, Miller, Nimeshein, Comerchero None None Soltysiak Director Nelson advised the Commission of the upcoming League of California Cities Community Services Conference, April 10 - 12, 1996, in Monterey, California. COMMUNITY SERVICES COMMISSIONER REPORTS Commissioner Miller advised he attended the Temecula Teen Council Search For The Stars event. He commended staff and the teens on the program. Commissioner Soltysiak asked if staff has given any consideration to developing the Northwest Sports Complex. Director Nelson stated that development of the Northwest Sports Complex will be addressed in the Capital Improvement Program. Commissioner Henz asked about the status of the Temeku Golf Course acquisition. Director Nelson advised that McMillin Development was the successful bidder on the golf course and they are considering operating the course themselves. ADJOURNMENT It was moved by Commissioner Henz, seconded by Commissioner Miller to adjourn at 9:05 P.M. The motion was unanimously carried. The next regular meeting of the City of Temecula Community Services Commission will be held on Monday, March 11, 1996, 7:00 P.M., Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California. Chairman Jeff Comerchero Secretary ITEM NO. 2 CITY OF TEMECULA AGENDA REPORT DATE: March 11, 1996 SUBJECT: Temecula Duck Pond Master Plan PREPARED BY: ~l'~'/Phyllis L. Ruse, Development Services Administrator RECOMMENDATION: That the Community Services Commission approve the Master Plan for the Temecula Duck Pond. BACKGROUND: On August 22, 1995, the Board of Directors awarded a design contract with The Alhambra Group for the preparation of a Master Plan for improvements at the Temecula Duck Pond. A project committee was established with representatives from the City Council, Community Services Commission, Oscar's Restaurant, biology and design consultants, and City staff. The project committee's first task was to identify the various potential user groups for the park and possible park activities. Special consideration was given to the health and well-being of the wildlife at the park as well as the safety of visitors to the park. The committee worked with Oscar's Restaurant representatives to coordinate fencing, parking, and good neighbor concerns. The committee was also interested in potential future uses of the property, such as, concerts on the green, Taste of the Valley and other events. At the conclusion of the third committee meeting held on February 20, 1996, all participants unanimously supported the proposed Master Plan. The Master Plan designates a circulation element around the pond with seating in various locations, a stabilized pond edge, a pond aeration system and fountain, site fencing with limited entry locations, a parking lot, a gazebo/bandstand, some limited picnic facilities, a restroom, security lighting, monumentation, landscaping and irrigation. The committee felt strongly that this park is a natural, tranquil site which is a focal point within the community. It was a high priority that the Master Plan retain those qualities and enhance the beauty and passive nature of the park. Therefore, it was strongly recommended that no banners or signs be allowed on the site. Staff has already begun some necessary renovations to the site. This work includes tree trimming, irrigation repairs, and fence replacement. A cross section of waterfowl was transported to California Department of Fish and Game for disease testing. The Four H Club sponsored a "goose round up" and most of the geese on the site have been successfully relocated to more appropriate habitation. The proposed Phase I improvements of the Master Plan include the fencing, stabilized pond edge, aeration, circulation and seating, monumentalion, landscaping, and irrigation renovations. Upon completion of these improvements, the committee feels the site will provide more adequate shelter for the waterfowl and present an inviting and relaxing park experience for our residents. ITEM NO. 3 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission Shawn D. Nelson, Director of Community Services March 11, 1996 Father's Day Car Show PREPARED BY: Bruce A. Hartley, Maintenance Superintendent RECOMMENDATION: That the Community Services Commission receive and file a report on the impacts of the Father's Day Car Show on the Rancho California Sports Park. BACKGROUND: For the past four years, the Temecula Valley Car Club has held its annual Father's Day Show on the turf at the Rancho California Sports Park. The car show has always been a successful event, drawing an estimated 2,500 people to view the approximately 250 vintage vehicles. With each event, the Maintenance Division has attempted to minimize the damage caused by the vehicles and spectators. In some years this was accomplished through the extra efforts of staff and the expenditure of funds to aerify and fertilize the turf and to construct ramps to assist in getting the vehicles onto the park. The greatest impacts have been the compaction of the soil by the vehicles, turf damage caused by the concentrated vehicular and spectator traffic, and the reduced watering that was required to accommodate the event, The event is always in mid-June when the temperatures are warm and the park is finishing the baseball season. The extraordinary efforts required to protect the park and prepare it for the Fourth of July festivities and the upcoming soccer season have not always been successful. The damage the car show does to the park is not entirely visible. As stated above, the vehicles cause the soil to become compacted in the park. Although aerification helps reduce this problem, the equipment will not penetrate to the depth necessary to mitigate the negative effects on root development and turf quality that the vehicles cause. This results in a summer of battling over-application of water to keep the grass cool during hot days. The excess water applied to keep the turf from burning increases the utility cost for the site and frequently creates wet conditions for soccer games, further damaging the fields. For the past two years the Car Show has made post-season tournament play very difficult to coordinate for the local little leagues due to the conflicts in fencing requirements for the two events. In the past, the leagues have either forgone post-season play or paid the additional cost to remove and reinstall the fences for their events. The additional damage caused by the removal and installation crews is significant. Again this activity requires irrigation to be off for several days to prevent equipment from gouging or sinking into the turf. The Sports Park has always provided an excellent venue for non-sporting events, such as the Fourth of July Fireworks Spectacular, the Arts Festival and outdoor concerts. The park is now home to the Community Services Department annual Fourth of July celebration. With each special event, the Maintenance Division must invest significant efforts to minimize the effects of these events. However, some impacts such as vehicles on the turf, create too many long term maintenance problems.