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HomeMy WebLinkAbout040896 CSC AgendaAGENDA TEMECULA COMMUNITY SERVICES COMMISSION ADJOURNED REGULAR MEETING TO BE HELD AT TEMECULA CITY HALL Monday, April 8, 1996 7:00 P.M. CALL TO ORDER: Flag Salute Cub Scout Pack 337 - Den 4 INTRODUCTION BY DIRECTOR: Incoming Commissioner Thomas W. Edwards ROLL CALL: Edwards, Henz, Miller, Nimeshein, Comerchero PRESENTATIONS: Lindsay Kunkle, President of the Teen Council PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Commission Secretary I;}efore the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. COMMUNITY SERVICES COMMISSION AGENDA DIVISION REPORTS APRIL 8. 1996 COMMISSION BUSINESS Approval of Minutes RECOMMENDATION: 1.1 Approve minutes of March 11, 1996 Community Services Commission meeting as submitted. Aoooint Vice Chairman - Community Services Commission RECOMMENDATION: 2.1 That the Community Services Commissions appoint one member to replace Rich Soltysiak as Vice Chairman of the Community Services Commission for the remainder of the term. Winchester Creek Park Project Desiqn Committee RECOMMENDATION: 3.1 That the Community Services Commission appoint two Commission members to serve on the Winchester Creek Park Project Design Committee. Review Goals - Parks and Recreation Master Plan RECOMMENDATION: 4.1 That the Community Services Commission review the goals of the Parks and Recreation Master Plan. COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSION AGENDA COMMUNITY SERVICES COMMISSIONER REPORTS ADJOURNMENT The next regular meeting of the City of Temecula Community Services Commission will be held on Monday, May 13, 1996, 7:00 P.M., at Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California. APRIL 8. 1996 ITEM NO. I MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION MONDAY, MARCH 11, 1996 A regular meeting of the City of Temecula Community Services Commission was held on Monday, March 11, 1996, 7:00 P.M., Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California. The meeting was called to order by Chairman Comerchero. Commissioner Henz led the flag salute. PRESENT: ABSENT: 4 COMMISSIONERS: Henz, Miller, Nimeshein, Comerchero 0 COMMISSIONERS: None Also present were Community Services Director Shawn Nelson, Deputy Director Herman Parker, Development Services Administrator Phyllis Ruse, Recreation Superintendent Julie Pelletier, Maintenance Superintendent Bruce Hartley and Administrative Secretary Gall Zigler. PRESENTATIONS The Community Services Commission presented a Certificate of Appreciation to the following individuals for outstanding service to the City of Temecula: Rich Soltysiak, Community Services Commissioner Rich Soltysiak resigned from the Community Services Commission upon being appointed to the City of Temecula Planning Commission. PUBLIC COMMENT None DIVISION REPORTS Maintenance Superintendent Bruce Hartley reported the following: Staff completed renovations to many of the athletic fields including the Sports Park. Opening Day for Little Leagues was held on Saturday, March 9, 1996. Staff completed renovations to the Community Recreation Center swimming pool and it is open to the Temecula Tritons swim team currently. Staff completed repairs to the Temecula Elementary School pool. The spring aquatics program will be operated at this facility. COMMUNITY SERVICES COMMISSION MARCH 11,1996 Staff completed renovations to the fencing at backstops at the North/South fields. The restroom remodeling project at the North/South fields will be advertised for bid before the end of the month. The contractor started removing and replacing the fencing at the Temecula Duck Pond. Staff anticipates completion of this project by the end of next week. The sign is under construction at this time. Superintendent Hartley stated that a lot of improvement to the Temecula Duck Pond will be seen in the next 6 to 8 weeks. He also advised the Commissioners that Oscars is starting the renovations to the restaurant site this week. Commissioner Miller asked if the wire mesh fencing will be used with the new fencing at the Temecula Duck Pond. Superintendent Hartley said the contractor will be installing new wire mesh along with the new fencing at the Temecula Duck Pond. Chairman Comerchero commended the maintenance staff on the excellent, maintained condition of the parks. Development Services Administrator Phyllis Ruse reported the following: The Rancho California Sports Park Improvement Project is nearing completion. The skateboard facility is currently in the process of being gunited. The two parking lots, which are a part of this project, will be available for use at the Annual July 4th Fireworks Spectacular. Sam Hicks Monument Park is currently under construction. The contractor has begun grading and trenching of the site. Renovations to St. Catherine's Church are near completion. Construction of the Parkview Fire Station is underway and on schedule. The first set of plans for the City Hall Tenant Improvements and the construction of the City Hall Maintenance Facility are due to staff at the end of this week. Staff anticipates going out to bid in April, 1996. Commissioner Henz asked what the proposed completion date for the Parkview Fire Station is. Phyllis Ruse responded that the anticipated opening of this fire station is October 1996. COMMUNITY SERVICES COMMISSION MARCH 11, 1996 Recreation Superintendent Julie Pelletier reported the following: Staff is currently working on the following: Hiring staff for the spring/summer aquatics program Compiling information on classes and programs for the Summer/Fall Guide To Leisure Activities The Community Services Department is accepting applications for the Spring Break Day Camp Program at the Community Recreation Center. There are 2 - two week sessions. Applications will be accepted for 45 participants in each two week session. Adult Softball Leagues will begin this week. Upcoming events: Senior Tri-City Bake Contest, March 18, 1996, held at the Old Town Temecula Senior Center Swing and Jitterbug Contest, March 31, 1996, held at the Temecula Community Recreation Center Easter Egg Hunts, April 6, 1996, held at the North/South fields at Temecula Sports Park and Paloma Del Sol Park. July 4th Star Spangled Extravaganza Chairman Comerchero discussed the public interest in last year's Halloween Costume Party and Candy Carnival. He commented that people were very patient while waiting in the long lines to get into the event and suggested instead of having a hot dog vendor selling hot dogs, the City could coordinate hot dog and soda sales at a discount. Commissioner Henz expressed concern regarding the liability of operating a skatepark and roller hockey facility. He questioned what guidelines for use have been established for the skateboard park and roller hockey rink. Director Nelson explained that staff has determined the success of the facilities will depend on the amount of claims the City receives. He stated that users of the skatepark will be required to sign a claims waiver and will be advised that they will be using the facility at their own risk. Director Nelson said a strict policy of required safety gear will be established and the facility will be staffed and signs will be posted. In addition, staff will establish policies and post signs regarding trespassing or graffiti. Director Nelson explained to the Commission that the City's Risk Agent has looked at the skatepark facility and outlined his concerns for staff to address. COMMUNITY SERVICES COMMISSION MARCH 11, 1996 COMMISSION BUSINESS Aoorove the minutes of the February 11.1996 Community Services Commission meeting as submitted. Commissioner Nimeshein noted an error on page 3, Item No. 2, fourth paragraph should read "....maintaining a presence in the facility". It was moved by Commissioner Henz, seconded by Commissioner Miller to approve the minutes of the February 11, 1996 Community Services Commission meeting as amended. The motion carried as follows: AYES: 4 COMMISSIONERS: Henz, Miller, Nimeshein, Comerchero NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None 2. Temecula Duck Pond Master Plan Development Services Administrator Phyllis Ruse presented the staff report. Landscape Architect Vince DiDonato, of the Alhambra Group, presented the master plan for the Temecula Duck Pond. Commissioner Miller asked how much water area will be lost by enlarging the islands to the pond. Vince DiDonato stated that it was not a significant amount. Commissioner Henz questioned if there were any picnic tables around the pond. Vince DiDonato explained the picnic tables were located around "the bowl" portion of the park and that park benches and receptacles were located around the pond. Commissioner Henz stated he was concerned that traffic would cut through the parking lot of the pond and the adjoining restaurant to bypass the traffic at corner of Ynez and Rancho California Roads. He said he had concerns with children maybe crossing from the parking lot to the pond, or the bowl area to the pond. Director Nelson said that if it is determined that this becomes a problem, staff can send a recommendation forward to the City's Traffic Engineer to look at installing speed humps in the parking lot to control speeds and possible elevate the concern of cut through traffic. COMMUNITY SERVICES COMMISSION MARCH 11, 1996 Commissioner Henz stated that bread is not the healthiest food for ducks and many people driving through town may not have any bread with them, therefore, he suggested staff look at placing small vending machines which disperse duck food at the park. Director Nelson said that staff would have a vandalism concern with regards to the vending machines. He stated staff will talk with the biologist and determine whether the bread poses a threat to the health of the ducks. He stated that staff could post signs recommending alternatives to bread for feeding the ducks at the site. Commissioner Henz suggested to staff that a crosswalk with a stop sign be designed from the picnic areas to the pond. Chairman Comerchero asked if staff is coordinating with the contractors of the Oscars project. Director Nelson stated that principals of Oscars were on the project design committee, however staff will arrange a meeting to discuss coordination of the two projects. Commissioner Henz suggested that the Temecula Duck Pond also be a educational site offering information about the environment, the water fowl, ecology, etc., through the use of kiosks placed around the pond site. Director Nelson added that the Elementary Schools could coordinate park outings and take a self-guided tour around the park site. Councilmember Jeff Stone suggested walkway lighting be incorporated into the pond site and accent lighting around the trees at the top of the "bowl" portion of the picnic area. Director Nelson advised the Commission that staff and the City Council has made a policy of not allowing advertising banners to be posted at this park site. He asked the Commission to support this policy. It was moved by Commissioner Nimeshein, seconded by Commissioner Henz to approve the Master Plan for the Temecula Duck Pond with the following recommendations: 1 ) a stop sign, crosswalk, and speed humps be implemented into the design for access from the picnic area to the pond area, 2) implement a interpretive kiosk program offering a self guided tour and information regarding the environment, water fowl, ecology, etc., 3) have biologist advise of the impacts to ducks if fed bread, 4) staff to coordinate construction of the pond improvements with the construction of Oscar's restaurant, 5) lighting to be installed as part of the fountain, walkway and perimeter trees on the southerly section of the property, 6) support a policy of allowing no temporary signs, banners, etc., to be posted on the COMMUNITY SERVICES COMMISSION premises. The motion carried as follows: AYES: 4 COMMISSIONERS: NOES: 0 COMMISSIONERS: ABSENT: 0 COMMISSIONERS: Father's Day Car Show MARCH 11,1996 Henz, Miller, Nimeshein, Comerchero None None Maintenance Superintendent Bruce Hartley presented the staff report. Commissioner Henz asked how much room is needed for the car show event. Superintendent Hartley said he is not sure of the space requirement, however their desire is to park the cars on turf as opposed to paved surfaces. Commissioner Henz suggested the new parking area at the Sports Park be offered as an alternative. Superintendent Hartley said he has offered that alternative to the car club for next years event. Commissioner Nimeshein stated that he feels the Commission has supported staff's concerns in the past regarding the issue of damages to turf as a result of vehicle traffic on the turf. DIRECTOR'S REPORT Director Nelson reported the following: The Temecula Duck Pond Master Plan will go forward to the Board of Directors on April 9, 1996. The Board of Directors will accept the Grant Deed on the La Serena property on March 26, 1996 or April 9, 1996. The City Council approved the acquisition agreement for the Temecula Community Center and the Winchester Creek Property. The City of Temecula received an Award of Excellence from the California Parks and Recreation Society for the 1995 Agency Showcase Awards for best single recreation brochure for the 1995 Summer/Fall Guide to Leisure Activities. COMMUNITY SERVICES COMMISSION MARCH 11, 1996 COMMUNITY SERVICES COMMISSIONER REPORTS Commissioner Nimeshein congratulated Commissioner Soltysiak on his appointment to the City of Temecula Planning Commission and complemented him on his term as the Community Services Commissioner. Chairman Comerchero advised that he was approached by a local Cub Scout Troop who would like to attend a Commission meeting and lead in the Pledge of Allegiance. Director Nelson suggested Chairman Comerchero invite them to attend the April meeting. Chairman Comerchero reminded Director Nelson that at the February Commission meeting he requested the Commission to appoint two members to serve on the Project Design Committee for the Winchester Creek Park, which the CommiSsion did not do in their recommendation. Director Nelson stated that he would make that an agenda item on the April 8, 1996 Community Services Commission agenda. ADJOURNMENT Chairman Comerchero declared the meeting adjourned at 9:05 P.M. The motion was unanimously carried. The next regular meeting of the City of Temecula Community Services Commission will be held on Monday, April 8, 1996, 7:00 P.M., Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California. Chairman Jeff Comerchero Secretary ITEM NO. 2 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission Shawn D. Nelson, Director of Community Services April 8, 1996 Appoint Vice Chairman - Community Services Commission PREPARED BY: Gail L. Zigler, Administrative Secretary RECOMMENDATION: That the Community Services Commission appoint one member to replace Rich Soltysiak as Vice Chairman of the Community Services Commission for the remainder of the term. BACKGROUND: Vice Chairman Rich Soltysiak, of the Community Services Commission, was recently appointed to the vacant seat on the City of Temecula Planning Commission. Commissioner Soltysiak's term as Vice Chairman will end on October 31, 1996. In the interim, it is necessary for the Community Services Commission to appoint one member to replace Commissioner Soltysiak as Vice Chairman. ITEM NO. 3 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission Shawn D. Nelson, Director of Community Services April 8, 1996 Winchester Creek Park Project Design Committee PREPARED BY: Gall L. Zigler, Administrative Secretary RECOMMENDATION: That the Community Services Commission appoint two members to serve on the Winchester Creek Park Project Design Committee. BACKGROUND: On February 27, 1996, the Board of Director approved the Acquisition Agreement between the City of Temecula and Winchester Hills I LLC for a 4.5 acre park site located East of Margarita Road and North of Rustic Glen Drive in the City of Temecula. The Alhambra Group has been chosen as the landscape architect for the project. The Community Services Department will be forming a project design committee with members of staff, the Community Services Commission, the City Council, the landscape architect and the public. Once the project design committee has been formed, a series of committee meetings will be held to master plan the park site. ITEM NO. 4 CITY OF TEMECULA AGENDA REPORT TO,' Community Services Commission FROM: Shawn D. Nelson, Director of Community Services DATE: April 8, 1996 SUBJECT: Amendment - Parks and Recreation Master Plan PREPARED BY: ~ Herman D. Parker, Deputy Director of Community Services RECOMMENDATION: That the Community Services Commission: Approve an amendment to the Goals and Objectives of the Parks and Recreation Master Plan. BACKGROUND: On February 27, 1996, the City Council approved an acquisition agreement between the City of Temecula and the Temecula Town Association (TTA), to acquire the Temecula Community Center located on Pujol Street in Old Town. Once acquired, the center is intended to assist the Community Services Department in facilitating the delivery of quality human service programs city-wide. It is the desire of the Community Services Department to begin implementing human service programs at the community center in September of 1996, Because the Community Services Department's responsibilities will also include the development and implementation of human service programs, staff is recommending the Community Goals of the Parks and Recreation Master Plan be amended to address human service needs in the community. Currently, the Community Goals are listed as follows: Community Goal #1: Provide a comprehensive and balanced neighborhood and community park system throughout Temecula. Master Plan Objectives: 1. Define the limitations of neighborhood and community parks. Divide City into two geographic areas and provide for an equal distribution of facilities in each area. 3. Maintain a ratio of five developed acres per 1,000 population. 4. Utilize school facilities by means of joint-use agreements. Develop a Capital Improvement Plan that identifies and prioritizes an orderly process for future development, 6. Condition residential development for park land dedication requirements. Community Goal #2: Provide a City-wide multi-trails system that includes bicycle, jogging and equestrian trails. Master Plan Objectives: 1. Develop joint-use agreements with private ownership and various public entities, i.e., utilities and flood contro~ agencies in order to establish right-of-access. 2. Develop trail development standards. 3. Provide for circulation opportunities for transportational and recreational uses. Community Goal #3: Provide a balanced recreation program that meets the needs of all age groups in the community. Master Plan Objectives: 1. Periodic update of recreation needs assessment. 2. Provide park and recreation facilities to address recreation needs. 3. Provide staff to organize recreation program involving both City personnel and community volunteers. Staff recommends that only Community Goal #3 be amended to read as follows: Community Goal #3 Provide a balanced recreation and human service program that meets the needs of all age groups in the community. Master Plan Objectives: 1. Periodic update of recreation and human service needs assessment, 2. Provide park and recreation facilities to address recreation and human service needs. 3. Provide staff to organize recreation and human service programs involving both City personnel and community volunteers. Because the Parks and Recreation Master Plan is a component of the City's General Plan, any amendments to the Parks and Recreation Master Plan require Planning Commission approval, City Council approval and a public hearing. With your approval of these recommended amendments, staff will begin the process to obtain all necessary approvals.