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HomeMy WebLinkAbout051396 CSC AgendaAGENDA TEMECULA COMMUNITY SERVICES COMMISSION ADJOURNED REGULAR MEETING TO BE HELD AT TEMECULA CITY HALL Monday, May 13, 1996 7:00 P.M, CALL TO ORDER: Flag Salute Commissioner Edwards ROLL CALL: Edwards, Henz, Miller, Nimeshein, Comerchero PRESENTATIONS: Marlene Zitzer, City of Temecula Resident PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each, If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. COMMUNITY SERVICF,~ COMMISSION AGENDA MAY 13, 19~6 DIVISION REPORTS COUNCIL BUSINESS Approval of Minutes RECOMMENDATION: 1.1 Approve minutes of April 8, 1996 Community Services Commission meeting. m Capital Improvement Program FY1997 - 2001 RECOMMENDATION: 2.1 Approve the Capital Improvement Program Projects for FY1996-97. Appoint Sports Council Representative RECOMMENDATION: 3.1 Appoint one member to replace Rich Soltysiak as Sports Council Representative for the Community Services Commission effective immediately. Community Services Conference Review RECOMMENDATION: 4.1 Receive and file. COMMUNITY SERVICF~ COMMISSION AGENDA MAY 1~ COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER REPORTS ADJOURNMENT The next regular meeting of the City of Temecula Community Services Commission will be held on Monday, June 10, 1996, 7:00 P.M., at Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California. ITEM NO. MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION MONDAY, APRIL 8, 1996 A regular meeting of the City of Temecula Community Services Commission was held on Monday, April 8, 1996, 7:00 P.M. Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California. The meeting was called to order by Chairman Comerchero. The flag salute was led by Cub Scout pack 337 - Den 4. Chairman Comerchero introduced the new incoming Commissioner Thomas W. Edwards Commissioner Edwards stated that he was pleased to sit on the Commission and enjoys the quality of life in Temecula. Commissioner Edwards said he is impressed by the many activities offered by the City of Temecula. PRESENT: 4 COMMISSIONERS: ABSENT: 0 COMMISSIONERS: Hertz, Miller, Nimeshein, Comerchero, Edwards None Also present were Community Services Director Shawn Nelson, Deputy Director Herman Parker, Maintenance Superintendent Bruce Hartley and substitute Recording Secretary Joan Price. PRFSENTATIONS The Community Services Commission presented a Certificate of Appreciation to Lindsay Kunkle, outgoing President of the Teen Council. Chairman Comerchero called for a recess at 7:07 P.M. The meeting was reconvened at 7:10 P.M. DIVISION REPORTS Deputy Director Herman Parker reported on the following: - Fire station/f84 is progressing well toward completion. - Community Services will hold the bid opening on the Sports Park Creek Restoration project on April 11 and the bid will be awarded on April 23, 1996. - The Easter Egg Hunt was very successful and accommodated between 1200 and 1400 participants at the Sports Park and 1000 participants at the Paloma Del Sol Park. An additional location will be added next year. - The Spring Bake contest will be held on Friday, April 12 at 10:00 A.M. at the CRC and a Senior Social Tea will follow at 1:00 P.M. - The Summer/Fall Recreation brochure will be created late in May or early June outlining the City's programs and activities. COMMUNITY SERVICES COMMISSION APRIL 8, 1996 Commissioner Miller asked if the Kent Hintergardt Park had been included in the Easter Egg Hunt. Deputy Director Parker responded that due to limited parking it had not been considered, Commissioner Comerchero asked about the Car Show previously held at the Sports Park. Deputy Director Parker responded that it is scheduled for Fathers Day at the Sports Park, but due to the damage to the grass area it will be re-located next year. Community Services Director Shawn Nelson commented that the new parking area will be an attractive alternative for future car shows. Maintenance Superintendent Bruce Hartley reported on the following: The ROTC at the High School is considering participation in an "Adopt A Street" Program on Rancho California Road; renovating the wood trail fencing; and painting the iron fence as a possible Eagle project. The following projects are in plan check: City Hall Margarita Park 6th Street Parking improvements Landscaping a slope area at Ynez Road and Rancho Vista Road Sam Hicks Monument Park Sports Park Improvements Hydroseeding the Duck Pond will occur in mid-Aprill Commissioner Miller reported that the Eucalyptus trees at the Pala Community Park are dead. Superintendent Hartley responded that several trees are under warranty and will be replaced by the contractor. Commissioner Miller reported that the lawn at John McGee Park was showing brown patches. Superintendent Hartley will check on this. Chairman Comerchero asked if the City was liable for the Skateboard facility and if security was in force. Shawn Nelson responded that the contractor held the primary responsibility but the City would always be considered as a responsible party. He stated that security was present at the site which was funded by the contractor for 50% and the City for the other 50%. Chairman Comerchero asked if security would be needed after the Skateboard facility was in operation. Shawn Nelson responded that once the fencing was completed, security personnel would be needed only during hours of operation. He also stated that the City will develop Rules and Regulations which prohibit after hours use and violators will be prosecuted by police. COMMUNITY SERVICES COMMISSION COMMISSION BUSINESS 1. APRIL 8. 1996 ADorove the Minutes of the March 11, 1996 Community Services Commission Meetino as Submitted. It was moved by Commissioner Henz, seconded by Commissioner Miller to approve the minutes of the March 11, 1996 Community Services Commission meeting as submitted. The motion carried as follows: AYES: 4 COMMISSIONERS: Henz, Miller, Nimeshein, Comerchero NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None ABSTAIN: 0 COMMISSIONERS: Edwards ADooint Vice Chairman - Community Services Commission Commissioner Nimeshein nominated and made the motion to approve Commissioner Henz as Vice Chairman, seconded by Commissioner Miller the nominations were closed. The motion carried as follows: AYES: 5 COMMISSIONERS: NOES: 0 COMMISSIONERS: ABSENT: 0 COMMISSIONERS: Henz, Miller, Nimeshein, Comerchero, Edwards None None Winchester Creek Park Proiect Desion Committee Community Services Director reported that the Acquisition Agreement would be received this week and as soon as escrow is opened, staff will move forward with the Master Plan and design. Commissioner Nimeshein made the motion to appoint Commissioners Comenchero and Hertz to the Winchester Creek Park Project Design Committee, seconded by Commissioner Edwards. COMMUNITY SERVICES COMMISSION APRIL 8. 1996 The motion carried as follows: AYES: 5 COMMISSIONERS: Henz, Miller, Nimeshein, Comerchero, Edwards NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None Review Goals - Parks and Recreation Master Plan Community Services Director Nelson presented the staff report and requested the Commission approve the recommended Amendment to the Goals and Objectives of the Master Plan. He summarized the request. He explained the expansion for a Human Service Program city-wide, will be included in the Master Plan beginning July 1, 1996. This will be funded from Block Grant funds. A survey will be taken in the Pujol area, La Serena area and in the apartments on Margarita Road as to what services are needed by the community. Results of the survey will be brought before the Commission in the summer, 1996. Goal #3 will be amended to include a Human Services component to the goals and objectives.. Commissioner Niemsheln commented that this was a good program for Temecula, he recommended that the word both be deleted from goal #3 and add and or. community agencies and arouos. Commissioner Henz expressed concern with including Human Services Program to Goal #3 and recommended that an additional Goal, number 4 - be developed to address the Human Services component. Community Services Director Shawn Nelson responded that the human service component will grow in time and to add Goal #4 may lead to community services taking on too much. His recommendation is to modify Goal #3 and review the Master Plan within three years when further modifications could be developed. Commissioner Henz stated that by creating Goal #4 future modifications could be avoided. Commissioner Niemshein applauded Commissioner Henz for his comments, although he recommends the program begin as soon as possible, due to the magnanimous project this could turn in to, COMMUNITY SERVICES COMMISSION APRIL 8. 1996 Commissioner Edwards stated that this could be a great benefit to the community and the City should not jump in before exploring what the community's needs are. Commissioner Henz asked for survey area clarification. Director Nelson responded that the survey is in conjunction with the Neighborhood One Program and the areas were targeted by Public Works. This is a 3 part program: 1 ) to improve esthetics by making housing affordable; 2) organizing a strong law enforcement program with hands-on approach to enforcement; 3) provide recreational and human service activities in the Pujol area especially. Commissioner Henz expressed concern for targeting these three areas and asked if services were to be provided to other areas as well. Commissioner Niemshein responded that the program facilitates a guideline for community services to interact with other agencies and the city acting as mediators with health services, and all other resources available to the program. These areas are a start as to where to concentrate the efforts now. Director Nelson stated that the survey is piggy backing on the Temecula One Program which developed the criteria for the selection of the targeted areas. Community Director Shawn Nelson presented additional rationale against the development of Goal No. 4, which staff felt this program should be a component of existing program and not out on its own. Staff is committed to keeping this focused and well managed. Commissioner Niemshein concurred with adding the word to #3 in goal 3 amended. Chairman Comerchero called for consensus of the Commission to amend Goal #3. It was moved by Commissioner Henz and seconded by Commissioner Miller to approve the amendment to Goal #3 to read: "Provide staff to organize recreation and human service programs involving City personnel, community agencies, community volunteers and/or groups." The motion carried as follows: AYES: 5 COMMISSIONERS: Henz, Miller, Nimeshein, Comerchero, Edwards NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None COMMUNITY SERVICES COMMISSION APRIL 8. 1996 DIRECTOR'S REPORT Community Services Director Shawn Nelson reported on the following. Packets have been delivered to Commissioners regarding the Community Services Conference which takes place this week and Shawn is available to answer any questions in the trip. A status update on the CIP Program will be brought before the Commission at the next meeting. If the Commissioners have any CIP items they wish to bring up, please report those at the next meeting. COMMISSIONER'S RFPORT Commissioner Henz wished to thank everyone for being elected as Vice-Chairperson. Commissioner Miller reported that last month Louis Wolfe, for his Eagle project cleaned out the grave site. He cut shrubberf, and pointed the fence. Commissioner Miller wishes to thank the staff for providing assistance in this project. There is another Eagle Scout that wishes to start where Louis left off and Commissioner Miller will keep staff posted; Commissioner Nimeshein commended Commissioner Miller for his work and conscientious effort with the Eagle Scout program. Chairman Comerchero also commended Commissioner Miller for the successful results he has achieved through these projects. Chairman Comerchero declared the meeting adjourned at 8:45 P.M. The motion was unanimously carried. The next regular scheduled meeting of the City of Temecula Community Services Commission will be held on Monday, May 13, 1996, 7:00 P.M., Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California. Chairman Jeff Comerchero Secretary ITEM NO. 2 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: Community Services Commission  ;~-Shawn D. Nelson, Director of Community Services June 10, 1996 SUBJECT: Capital Improvement Program Projects For FY 1996-97 RECOMMENDATION: That the Community Services Commission approve the Capital Improvement Program Projects for FY 1996-97. BACKGROUND: On an annual basis, the Community Services Commission reviews potential capital improvement program (CIP) projects for the upcoming fiscal year to determine priorities for park and recreation facility development. The attached list of capital projects is comprised of two types of projects: a) projects that are currently in progress, and b) proposed projects for the upcoming fiscal year. As illustrated by the attached list, staff is recommending that twelve (12) projects be approved by the Commission for inclusion in the CIP for:FY 1996-97. However, the Commission may consider other projects if desired. Once the priorities are approved, these projects will be forwarded to the City Council for final approval. FISCAL IMPACT: The final recommended park projects will be included in the City's CIP for FY 1996-97 to determine appropriate funding sources. Attachments: CIP Priority List C11· PRIORITY PARKS & RECREATION FACILITIES FY CURRENT PROJECTS FUNDING 1996-97 1996-97 1996-97 1996-97 1996-97 1996-97 1996-97 1996-97 1996-97 1996-97 1996-97 1996-97 5. 6. 7. 8. 9. 10. 11. 12. Rancho Ca/if. Sports Park DIF Improvement Project Margarita Community Park Sam Hicks Monument Park Improvement Project Sports Park Creek Restoration DIF/Grants ADA Improvements CDBG Temecula Duck Pond DIF Rancho California Sports Park RestroomsDIF Winchester Creek Park DIF Temecula Community Center Upgrades DIF Community Recreation Center DIF Improvements Margarita Sidewalk Project DIF Rancho California Sports Park ParkingDIF DIF/Quimby RDA/DIF 1,933,680 1,640,000 650,O00 350,000 161,500 312,500 30,000 703,125 50,000 150,000 200,000 168,750 INFRASTRUCTURE PROJECTS 1996.97 1. 1996.97 2. 1996-97 3. 1996-97 4. City Corporate Facilities GF/DIF City Maintenance Yard DIF Parkview Fire Station DIF 6th Street Parking and Restroom Project RDA 2,675,000 854,012 2,857,664 750,000 Definitions of Funding Terms: DIF: Development Impact Fees RDA: Redevelopment Agency Funds CDBG: Community Development Block Grant Funds Grants: State and Federal Grants Quimby: Parkland Dedication Fees GF: General Fund CIP PROJECTS COMPLETED FY 1995-96 1. Acquisition of Temecula Duck Pond 2. Pala Community Park 3. Nicolas Road Park 4. Voorburg Park 5. Temecula Middle School Lighting Project 6. Butterfield Stage Park 7. Acquisition of Temecula Community Center ITEM NO. 3 CITY OF TEMECULA AGENDA REPORT TO: ~ Community Services Commission FROM: Shawn D. Nelson, Director of Community Services DATE: May 13, 1996 SUBJECT: Appoint Sports Council Representative - Community Services Commission PREPARED BY: Julie Pelletier, Recreation Superintendent ~ RECOMMENDATION: That the Community Services Commission: Appoint one member to replace Rich Soltysiak as Sports Council Representative for the Community Services Commission effective immediately. BACKGROUND: Sports Council Representative Rich Soltysiak, of the Community Services Commission, was recently appointed to the vacant seat on the City of Temecula Planning Commission. Therefore, it is necessary for the Community Services Commission to appoint one member to replace Commissioner Soltysiak as Sports Council Representative. The Sports Council is an ad hoc committee that meets on a bi-annual basis. On occasion, an additional meeting may be scheduled if deemed necessary. ITEM NO. 4 CITY OF TEMECULA AGENDA REPORT TO: Community Services Commission DATE: 1 SUBJECT: Community Services Conference Review PREPARED BY: Shawn D. Nelson, Director of Community Services RECOMMENDATION: Receive and file report regarding the annual League of California Cities Community Services Conference in Monterey, California. BACKGROUND: On April 10, 1996, several members of the COmmunity Services Commission attended the annual League of California Cities Community Services Conference in Monterey, California. I have provided some notes from the conference that I felt were extremely beneficial to myself and our department. For those Commissioners who attended, I would appreciate hearing your comments regarding the main points from the conference, that you feel are beneficial to the City. May 7, 1M Puzzle solvers Self Activating - truly love their work Work for God A. Work is not suppose to be fun - but a trial *Stop trying to motivate - rather, provide dear expectations and performance feedback COMMUNITY SERVICES CONFERENCE APRIL 1996 COMMUNITY SERVICES CONFERENCE A. Improve Employee Productivity Clear Expectations Performance Feedback Allocate/control resources to accomplish expectations B. Promote Free Thinking - New Ideas Under 3 years of age - 480 laughs per day Adults - 15 laughs per day Overcoming self doubt A. For every one positive thought, there are seven negative thoughts Importance of positive attitude A. "Attitude is more important than facts" B. "It will make or break an organization, a church, a home" C. "Uffe is 10% of what happens to us and 90% of how we react to it!" D. A positive image of the future C. High Performing OrganiT~tions 1. Demonstrate the following: Vision and excitement Strong personal values Willingness to be inconvenienced Active commitment Strong advisory network Always learning Demands information Lead by example Say "Yes" - Not find ways to say '~No" D. Five Motivation Theories 1. Pay - Survival 2. Pay - Buy things (work for the weekends)