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HomeMy WebLinkAbout070896 CSC AgendaAGENDA TEMECULA COMMUNITY SERVICES COMMISSION ADJOURNED REGULAR MEETING TO BE HELD AT TEMECULA CITY HALL Monday, July 8, 1996 7:00 P.M. CALL TO ORDER: Flag Salute Commissioner Miller ROLL CALL: Edwards, Henz, Miller, Nimeshein, Comerchero PRESENTATIONS: Rrent Baker, City of Temecula Employee City Clerk's Department, Temecula City Hall Jose Mendoza, City of Temecula Project Employee Community Services Department, Temecula City Hall PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "'Request to Speak" form must be filed with the Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. R:~CSCAGEND\070896 7/1/96 COMMUNITY SERVICES COMMISSION AGENDA .1ULY 8, 1996 DIVISION REPORTS COMMISSION BUSINESS AI)proval of Minutes RECOMMENDATION: 1.1 Approve minutes of the June 10, 1996 Community Services Commission meeting. 2. License Agreement - Temecula Town Association RECOMMENDATION: 2~1 That the Community Services Commission approve the license agreement between the City of Temecula and the Temecula Town Association (TTA) for use of office space at the Temecula Community Center. 3. Cancellation of the August 12. 1996 Community Services Commission Meetin_o RECOMMENDATION: 3.1 That the Community Services Commission cancel the August 12, 1996 Commission meeting. COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER REPORTS R:\CSCAGEND\070896 7/1196 COMMUNITY SF~RVICFS COMMISSION AGENDA .IULY 8, 1996 ADJOURNMENT Adjourn to the regular meeting of the City of Temecula Community Services Commission to be held on Monday, September 9, 1996, 7:00 P.M., at Temecula City Hall, 43174 Business Park Drive, Temecula, California. ITEM NO. I MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION MONDAY, JUNE 10, 1996 A regular meeting of the City of Temecula Community Services Commission was held on Monday, June 10, 1996, 7:00 P.M. at the Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California. to order. Commissioner Henz led the flag salute. PRESENT: 5 COMMISSIONERS: ABSENT: 0 COMMISSIONERS: Chairman Comerchero called the meeting Edwards, Henz, Miller, Nimeshein, Comerchero None Also present were Community Services Director Shawn Nelson, Deputy Director Herman Parker, Development Services Administrator Phyllis Ruse, Maintenance Superintendent Bruce Hartley, Recreation Superintendent Julie Pelletier and Administrative Secretary Gall Zigler. PRESENTATIONS The Community Services Commission presented a Certificate of Appreciation to: Phillip Calendar - Temecula Old Town Senior Center Beth Marbury - Temecula Community Recreation Center DIVISION REPORTS Recreation Superintendent Julie Pelletier reported the following: Staff is preparing for the 4th of July festivities which include a parade through Old Town at 10:00 A.M., followed by live entertainment and food vendors at the Sports Park beginning at 1:00 P.M. The fireworks program will begin at 9:00 P.M. 1996 Summer/Fall Recreation brochures were mailed out to Temecula residents on June 1,1996. Summer Day Camp begins on June 17, 1996. Summer Swim Sessions begin on June 17, 1996. Staff is currently working on the skate park program and preparing for the June 27, 1996 dedication and grand opening ceremony. Councilmember Jeff Stone suggested the Community Services Commissioners be recognized in the City's annual 4th of July parade. Maintenance Superintendent Bruce Hartley reported the following: Staff is preparing the Temecula Skate Park for the dedication and grand opening on June 27, 1996. Staff is working on installing the fountain and aerators in the Duck Pond for the June 20, 1996 ribbon cutting ceremony. Rotary Park is nearing completion and will be ready for the park dedication ceremony on June 20, 1996. Construction of Nakayama Park is completed and the park is under 90 day maintenance. Sam Hicks Parks is still under construction. The creek restoration project is under construction. Commissioner Miller asked if the Creek Restoration Project will have any impact on the Grand Opening/Dedication Ceremony for the Temecula Skate Park. Superintendent Hartley stated that the project will have no impact on the Skate Park ceremony. Commissioner Nimeshein complemented Superintendent Hartley and staff on the condition of the Duck Pond. He questioned when the second part of the Phase I improvements will begin construction. Director Nelson advised that the City Council has directed staff to move forward with some of the second part of the Phase I improvements as well as Phase II. Commissioners Edwards and Henz also complimented staff on the condition of the Temecula Duck Pond. Development Services Administrator Phyllis Ruse reported the following: The first project committee meeting for Winchester Creek Park was held on May 28, 1996. The design consultant is working with the committee recommendations and will bring back the first draft plan at the next project committee meeting to be held sometime during the next few weeks. The Temecula Skate Park has been receiving a lot of interest from many other cities. Staff has been providing tours of the facility to those cities that have expressed an interest in seeing the project. A City employee skate day will be held on Sunday, June 23, 1996, 11:00 A.M. to 3:00 P.M. ADA upgrades should begin sometime in the near future. This work is considered rehabilitation and will not require a project committee. COUNCIL BUSINESS 1. Aol;)roval of Minutes 1.1 Approve the minutes of the May 13, 1996 Community Services Commission meeting. It was moved by Commissioner Edwards, seconded by Commissioner Henz to approve the minutes of the May 13, 1996 Community Services Commission meeting. The motion carried as follows: AYES: 5 COMMISSIONERS: Edwards, Henz, Miller, Nimeshein, Comerchero NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None TCSD Proposed Rates and Charges for Fiscal Year 1996-1997 Community Services Director Shawn Nelson presented the Temecula Community Services District Rates and Charges for FY1996-1997. This report was a receive and file and no action was taken. Skate Park Concessions Deputy Director Herman Parker presented the staff report. Commissioner Henz asked if The Hockey Zone will be providing skate rental. Deputy Director Parker said the concessionaire will not provide skate rental due to the limited amount of space available at the facility. Commissioner Edwards suggested that the concessionaire provide some minimum equipment repairs on site. Director Nelson advised the Commission that the City is purchasing a separate liability policy, separate and above the City's liability policy. It was moved by Commissioner Miller, seconded by Commissioner Henz to approve the exclusive agreement for the sales and rental of roller hockey, skateboarding and in-line skating equipment at the Temecula Skate Park. The motion carried as follows: AYES: 5 COMMISSIONERS: NOES: 0 COMMISSIONERS: ABSENT: 0 COMMISSIONERS: COMMUNITY SERVICES DIRECTOR'S REPORT Edwards, Henz, Miller, Nimeshein, Comerchero None None Director Nelson reminded the Commission that they are invited to the City Employee Skate Day, Sunday, June 23, 1996, 11:00 A.M. to 3:00 P.M., at the Temecula Skate Park. Director Nelson stated that in the past, the Old Town Merchants Association has provided a wild west show as part of the 4th of July parade. He said that there have been some comments made in a letter to the editor regarding the violence and its relation to the City. Director Nelson said that at this point in time, the City plans to move forward with this program. COMMISSIONER REPORTS Commissioner Henz noted that there was some discrepancies in the color coding of parks and facilities on the back of the recreation brochure. ADJOURNMENT It was moved by Commissioner Miller, seconded by Commissioner Henz to adjourn at 8:50 P.M. The motion was unanimously carried. The next regular meeting of the City of Temecula Community Services Commission will be held on Monday, July 8, 1996, 7:00 P.M., Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California. Chairman Jeff Comerchero Secretary ITEM NO. 2 CITY OF TEMECULA AGENDA REPORT Community Services Commission FROM: Shawn D. Nelson, Director of Community Services DATE: July 8, 1996 SUBJECT: License Agreement, Temecula Town Association PREPARED BY: Herman D. Parker, Deputy Director of Community Services RECOMMENDATION: That the Community Services Commission: Approve the License Agreement between the City of Temecula and the Temecula Town Association (TTA) for use of office space at the Temecula Community Center. BACKGROUND: On February 27, 1996, the City Council approved an acquisition agreement between the City of Temecula and the Temecula Town Association (TTA) to acquire the Temecula Community Center and adjacent property located at 28816 Pujol Street. The intent of the City is to acquire the Community Center to expand recreationat opportunities to the Old Town Temecula area and also coordinate and implement a variety of human service programs. The Temecula Town Association (TTA), the non-profit organization which currently own the Community Center, has requested continued use of office space at the site to house their operations, once the City acquires the property and facility. The attached proposed agreement, provides an outline for the TTA's continued use of office space at the Community Center. The agreement allows the TTA to continue to house their operations at the Temecula Community Center from the date the City takes possession of the property through February 29, 2000. The TTA would only utilize a specific portion of the Community Center which includes the special events office and conference room on the south end of the Community Center. These areas are highlighted in Exhibit A-1 of the proposed agreement. The facility would also be re-keyed to give the TTA access to only those areas of the facility they would utilize. In addition, the TTA would not be required to pay rent for the use of office space. In lieu of paying rent, the TTA will provide a front office receptionist for the Community Center who will provide receptionist and clerical support for City staff as well as TTA staff, from 8:00 a.m. to 5:00 p.m. Monday through Friday. This arrangement will greatly assist the City in addressing front office receptionist staff needs at the Community Center. This agreement has been reviewed by the TTA, and their input has been incorporated into the agreement. ATTACHMENT: Agreement LICENSE AGREEMENT BETWEEN THE CITY OF TEMECULA AND TOWN ASSOCIATION FOR USE OF REAL PROPERTY THIS LICENSE AGREEMENT is entered into by and between the City of Temecula, a municipal corporation ("City") and the Temecula Town Association, Inc, a California non-profit corporation ("Association") and is made as of , 1996. In consideration of the mutual agreements contained herein, the parties hereto agree as follows: 1. Recitals. This Agreement is made with respect to the following facts and for the following purposes which the parties hereto acknowledge as trae and correct: City is the owner of certain real property in the City of Temecula generally known as the Temecula Community Center located at 28816 Pujol Street, Temecula, and described on Exhibit A, attached hereto and incorporated by this reference (hereafter "Community Center"); The Association is a non-profit corporation which has provided recreational and community services for the Temecula area for 26 years, and will continue to provide such services to the community for the term of this Agreement; The Association has conducted its operations from offices within the Community Center; The City is in escrow to purchase the Community Center from the Association and this Agreement shall be effective upon the close of escrow for such purchase; and The Association desires to continue to use a portion of the Community Center for its offices on a temporary basis and the City is willing to allow this temporary use in recognition of the recreational and community services provided to the community by the Association. 2. Right to Use Portion of Community Center. City hereby grants a license to Association to use that portion of the Community Center described on Exhibit A, attached hereto and incorporated herein, for the Association' s offices COffice Space"), subject to the terms and conditions of this Agreement. The City shall have the Office Space re-keyed separately from the remainder of the Community Center. Association shall also be allowed to use a roll-off storage container on the Community Center property for storage with a size and location close to the building approved by the Director of Community Services. The City shall have the right to use the conference room which is a part of the Office Space so long as its use does not interfere with the use of the Office Space by the Association. The Association may use the auditorium and kitchen with the prior approval of the Director of Community Services. 3. Term of License to Use Office Space. Association shall have the right to use the Office Space pursuant to this Agreement from the date of the close of escrow on the City 's purchase of the Community Center until February 29, 2000. Association understand and acknowledges that the City will need to use the Office Space for its programs upon the expiration of this Agreement and will not amend this Agreement to extend its term. 4. Responsibilities of the Parties. Assoc'mtion shall not pay rent for the use of the Office Space. In lieu of paying rent, the Association shall provide a front office receptionist for the Community Center who will provide receptionist and clerical support for the City and the Association staff and operations from 8:00 a.m. to 5:00 p.m., Monday through Friday. City shall obtain the roll-off storage container for the Association at its sole cost and expense. Association shall maintain the Office Space in a neat and clean condition. 5. Indemnification. Each party shall defend, indemnify, assume all responsibility for and hold the other party, and its elected or appointed officers, directors and employees and volunteers, harmless from all costs (including attomeys fees and costs), claims, demands, liabilities, or judgments for injury or damage to property and injuries to persons, including death, which may be caused by any of the actions or inactions of the indemnifying party at the Community Center, whether such actions or inactions are caused or accomplished by indemnifying party or anyone directly or indirectly employed by or contracted with indemnifying party and whether such damage shall accrue or be discovered before or after termination of this Agreement. 6. Entire Agreement. This Agreement and any documents attached hereto or referred to herein integrate all terms and conditions mentioned herein or incidental hereto and supersede all oral or written negotiations and prior writing in respect to the subject matter hereof of this Agreement, except for that certain Purchase Agreement between the parties dated , 1996. 7. Taxes. Association shall pay all real property taxes, including possessory interest taxes, and general and special assessments which may be separately levied against the Office Space as a result of Association' s use of the area. 8. Interpretation. Each party had the full opportunity to participate in the drafting of this Agreement and, therefore, the Agreement shall not be interpreted against any party on the ground that the party drafted the Agreement or caused it to be prepared. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first above written. TEMECULA TOWN ASSOCIATION, a California Non-Profit Corporation By: President By: Secretary CITY OF TEMECULA Karal Lindemans Mayor ATTEST: June S. Greek City Clerk APPROVED AS TO FORM: Peter M. Thorson City Attorney EXItIBIT A DESCRIPTION OF AREA SUBJECT TO LICENSE .,,o. The "Office Space" which is the subject of this License and referenced in Paragraph 2 of this Agreement consists of the special events office and the conference room on the south end of the Community Center, which are depicted on the floor plan of the Community Center, attached hereto as Exhibit A-1. EXHIBIT A-1 TEMECIILA COMMUNITY CENTER R:~ziglergltta.agr ITEM NO. 3 TO: FROM: DATI:: SUBJECT: CITY OF TEMECULA AGENDA REPORT Community Services Commission Shawn D. Nelson, Director of Community Services July 3, 1996 Cancellation of the August 12, 1996 Meeting PREPARED BY: Gall L. Zigler, Administrative Secretary RECOMMENDATION: That the Community Services Commission: Cancel the August 12, 1996 Community Services Commission meeting and adjourn to the regular meeting of September 9, 1996. DISCUSSION: Due to conflicts with vacation schedules, etc., the Community Services Commission has canceled the August meeting in the past. If approved, the Community Services Commission will resume their regularly scheduled monthly meetings on September 9, 1996.