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HomeMy WebLinkAbout101496 CSC AgendaAGENDA CALL TO ORDER: ~CULA COMA,IUNiTY SERVICES COMA/HSSION ADJOURNED REGULAR MEETING TO BE HELD AT TEMECULA CITY HALL Monday, October 14, 1996 7:00 P.M. Flag Salute Commissioner Edwards ROLL CALL: Edwards, Henz, Miller, Nimeshein, Comerchero PRESENTATIONS: Theresa Raya, Day Camp Director 'Amy Cramer, Aquatics Manager Tom Cole, Landscape Inspector PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. R:t, CSCAGI~rD'~I014~6 10/10/96 COMMUNITY SERVICF,¢; COMMISSION AGENDA OCTOBER 14, 1996 DIVISION REPORTS COMMISSION BUSINESS 1. ADproval of Minutes RECOMMENDATION: 1.1 Approve minutes of the September 9, 1996 Community Services Commission meeting. 2. Agreement for Joint Use of Temecule Elementary School RECOMMENDATION: 2.1 The the Community Services Commission approve the agreement between the City of Temecula and the Temecula Valley Unified School District for joint use of a portion of Temecula Elementary School as part of Margarita Community Park. 3. Human Services and Recreation Programs at the Community Center RECOMMENDATION: 3.1 That the Community Services Commission receive and file the report regarding the human services and recreation program at the Temecula Community Center. R:~CSCAGI]qD\I014~6 10/10/96 COMMUNITY SERVICF~ COMMISSION AGENDA OCTOBER 14, 1996 4. Combine November/December Meeting November 25° 1996 RECOMMENDATION: 4.1 That the Community Services Commission combine the November 11, 1996, and December 9,1996 meetings, and schedule a meeting on November 25, 1996 and a Commission Park Tour on Friday, December 6, 1996. 5. Election of Chairl)erson and Vice Chairl)erson RECOMMENDATION: 5.1 That the Community Services Commission: 1. Elect a member from the Community Services Commission to serve as Chairperson from November 1, 1996 to October 31, 1997. 2. Elect a member from the Community Services Commission to serve as Vice Chairperson from November 1, 1996 to October 31, 1997. COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER REPORTS ADJOURNMENT Adjourn to the meeting of the City of Temecula Community Services Commission to be held on Monday, November 25, 1996, 7:00 P.M., at Temecula City Hall, 43174 Business Park Drive, Temecula, California. ITEM NO. I MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION MONDAY, SEPTEMBER 9, 1996 A regular meeting of the City of Temecula Community Services Commission was held on Monday, September 9, 1996, 7:00 P.M. at the Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California.. Chairman Comerchero called the meeting to order. Commissioner Miller led the flag salute. PRESENT: 4 COMMISSIONERS: ABSENT: 1 COMMISSIONERS: Edwards, Miller, Nimeshein, Comerchero Henz Also present were Community Services Director Shawn Nelson, Deputy Director Herman Parker, Development Services Administrator Phyllis Ruse, Maintenance Superintendent Bruce Hartley, Recreation Superintendent Julie Pelletier and Administrative Secretary Gall Zigler. PRESENTATIONS The Community Services Commission presented a Certificate of Appreciation to: City of Temecula Volunteers: PUBLIC COMMENTS None DIVISION REPORTS Mike Monteleone Gil Beaudoin Mike Theising Geoffrey Gaier Maintenance Superintendent Bruce Hartley reported the following: The aerators have been placed in the Temecula Duck Pond. The I~ond is in good condition. Staff in currently working on completing the ADA renovations and improvements at various park sites. Staff will be completing repairs and improvements to the Temecula Community Center during this month. The Brownie Scouts planted a tree at :~he Rancho California Sports Park Tot Lot. The Temecula Valley High School R.O.T.C. program will be cleaning up litter along the main roads in the City. After a meeting with Chairman Comerchero to discuss ideas in playground equipment, staff has developed a booklet on innovative playground equipment. Recreation Superintendent Julie Pelletier reported the following: Staff is winding down from the summer session and gearing up for the upcoming holiday season and the many festivities. Each session of summer day camp was sold out. There has been an interest from the community to see more day camp sessions as well as an extended swim program for off track students. The Temecula Skate Park is well publicized and the attendance is high, with the evening session being the most popular and usually sold out. Staff attributes that to hot summer weather. The Teen Council held a 'Search For The Stars" event on September 7, 1996. The event was very well organized and there was a great turnout. The second Family Fun Night was held on Friday, August 30, 1996, with approximately 80 - 90 people in attendance. Part of the program is to take a donation of one canned food item per person in attendance. The food is then turned over to the Community Pantry for distribution to the needy in the community. Commissioner Miller complimented staff on the Search for the Stars program. He expressed that he felt the event was very well organized, with a lot of good talent participating. Commissioner Miller asked if staff has considered putting together a boxing program. Supervisor Pelletier said that staff has not had a request for a boxing program however, she does know that it works well in other cities. Director Nelson confirmed that the City has not had a request for such a program. Commissioner Nimeshein asked how many participants are in a day camp session and is a year round day camp program warranted. Supervisor Pelletier advised that there are 45 openings for each two week day camp session. Julie said that as a municipality, the City is only allowed 12 weeks in a one year period to run a day camp program because the City is not licensed as a day camp provider. Commissioner Edwards asked for a update on the vendor at the Temecula Skate Park. Deputy Director Herman Parker said the vendor at the Temecula Skate Park is doing very well. He advised that the City received $600.00 from the vendor's proceeds from his first month of operations. Chairman Comerchero commended staff on the recreation programs overall. Development Services Administrator Phyllis Ruse reported the following: The Creek Restoration Project is nearing completion. Once the project completes the final walk through, there will be a 66 day maintenance period. Sam Hicks Monument Park landscape improvements are nearing completion. The museum has hired a contractor and they are in plan check. The Temecula Community Center is closing escrow at the end of this week. Maintenance staff will begin the renovations to the facility once escrow closes. Matthew Fagan of the City of Temecula Planning Department submitted the Temecula Skate Park for a Vintages & Vinegar Award and the City won a vintage award for this facility. Staff will be attending an awards banquet to receive the award. Commissioner Miller asked if the museum plan check will be complete before improvements to Sam Hicks Monument Park are complete. Phyllis advised that the museum project should be beginning construction approximately the same time Sam Hicks Monument Park is completed however, the museum project will be fenced off from the park site. COMMISSION BUSINESS 1. ADleroval of Minutes 1.1 Approve the minutes of the July 8, 1996 Community Services Commission meeting. It was moved by Commissioner Miller, seconded by Commissioner Nimeshein to approve the minutes of the July 8, 1996 Community Services Commission meeting, The motion carried as follows: AYES: 4 COMMISSIONERS: Edwards, Miller, Nimeshein. Comerchero NOES: 0 COMMISSIONERS: None ABSENT: I COMMISSIONERS: Henz Winchester Creek Park Master Plan Development Services Administrator Phyllis Ruse presented the staff report and an overview of the project. Landscape architect Vince DiDonato of the Alhambra Group provided an overview of the master plan and site analysis. Chairman Comerchero expressed a concern about the park site fronting on Margarita Road. He suggested staff look at perimeter fencing for the entire park site however, he wanted to make sure there is fencing along Margarita Road. Chairman Comerchero recommended that some type of shade material be erected over the tot lot areas. Director Nelson said the shade structures can be added to the construction budget at a minimal expense. It was moved by Commissioner Nimeshein, seconded by Commissioner Edwards to approve the master plan for the Winchester Creek Park project, with the addition of shade structures for the two tot lots, and along Margarita Road, and the remaining perimeter of the park if the budget allows. The motion carried as follows: AYES: 4 COMMISSIONERS: NOES: 0 COMMISSIONERS: ABSENT: I COMMISSIONERS: Edwards, Miller, Nimeshein, Comerchero None Henz COMMUNITY SERVICES DIRECTOR'S REPORT Director Nelson advised the Commission that the ground breaking ceremony for the 6th Street Parking/Restroom Project and the transportation depot, will be held on Friday, September 13, 1996, at 4:00 P.M. Director Nelson said staff is currently preparing for the upcoming Fox Initiative - Proposition 218. Staff and the City Attorney have attended workshops on this issue and will be preparing an analysis. Director Nelson said he will take forward a presentation to City Council on October 22, 1996, which will outline the potential implications of Proposition 218. Director Nelson advised he will bring forward a full presentation to the Commissioners at the November Commission meeting. Director Nelson advised that November 11, 1996 is the next regular Commission meeting and that falls on a legal holiday, therefore staff will bring forward a recommendation to reschedule the November Commission meeting. COMMISSIONER REPORTS Chairman Jeff Comerchero said he feels the Community Recreation Center amphitheater facility is being under utilized. He suggested that staff look at more art shows, talent shows, family fun nights, etc. Director Nelson said staff will look at more opportunities to use the facility for community events. ADJOURNMENT Chairman Comerchero declared the meeting adjourned at 8:38 P.M. The next regular meeting of the City of Temecula Community Services Commission will be held on Monday, October 14, 1996, 7:00 P.M., Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California. Chairman Jeff Comerchero Secretary ITEM NO. 2 CITY OF TEMECULA AGENDA REPORT TO: Community Services Commission FROM: Shawn D. Nelson, Director of Community Services DATE: October 14, 1996 SUBJECT: Agreement for Joint Use of Temecula Elementary School PREPARED BY: Herman D. Parker, Deputy Director of Community Services RECOMMENDATION: That the Community Services Commission: Approve the agreement between the City of Temecula and the Temecula Valley Unified School District for joint use of a portion of Temecula Elementary School as part of Margarita Community Park. BACKGROUND: As part of the Master Plan for Margarita Community Park, a 5.5 acre portion of Temecula Elementary School is proposed to be renovated and developed as part of the park site. The 5.5 acre portion of the school's property will be renovated as part of the development of the park site, to enhance public recreational opportunities for the community. The site could be used for public recreation on days and during hours when school is not in session. The Margarita Community Park Master Ran was approved by City Council on October 17, 1995 and approved by the Temecula Valley Unified School District, Board of Education on February 6, 1996. The proposed agreement between the City of Temecula and the Temecula Valley Unified School District (TVUSD) is for a term of twenty (20) years and will grant the city authorization to construct and install several improvements on the TVUSD's property at Temecula Elementary School. The improvements as specified in the Master Plan, will include the renovation of the existing ballfields to accommodate competitive softball and baseball league play and the installation of parking improvements adjacent to Margarita Road. The agreement will also enable the City to renovate the existing swimming pool as necessary, to accommodate public aquatic programs. The agreement requires the TVUSD to maintain and mow all turf areas, maintain all irrigation equipment, controllers and sprinklers. The TVUSD will maintain all parking lot areas adjacent to the athletic fields on Margarita Road. In addition, the TVUSD will renovate the athletic turf areas on an annual basis. In return for the maintenance and renovation of the athletic fields, the City will pay to TVUSD the sum of $6,500 annually. The City will provide all maintenance to infields, dugouts and backstops. All field prep, brick dust and mound mix will be provided by the City. The City will also maintain the swimming pool and bath house, and pay all utility costs associated with the pool operation. The addition of the two (2) proposed ballfields at Margarita Community Park will assist the City in meeting its increasing need for additional competitive league ballfields. Once this agreement is approved by the Community Services Commission, it is staffs intent to forward the agreement to the City Council for approval. AGREEMENT BETWEEN THE CITY OF TEMECULA AND TEMECULA VALLEY UNIFIED SCHOOL DISTRICT FOR THE JOINT USE OF A PORTION OF TEMECULA ELEMENTARY SCHOOL THIS AGREEMENT is made and entered into as of , 1996 by and between the City of Temecula, a municipal corporation ("City"), and the Temecula Valley Unified School District. In consideration of the mutual promises and covenants contained herein and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties do hereby agree as follows: 1. Recitals. This Agreement is entered into with respect to the following facts and for the following purposes, each of which is acknowledged as true and correct by the parties: Chapter 10 of Division 1 of the Education Code, commencing with Section 10900, authorizes public school districts and cities to cooperate with one another for the purpose of authorizing, promoting and conducting programs of community recreation which will contribute to the attainment of general recreational and educational objectives for children and adults of the State. In this regard, school districts and cities may enter into agreements with each other to aid and cooperate in carrying out these objectives. The governing body of any school district is authorized by these provisions to use the buildings, grounds, and equipment of the district, or any of them, to carry out the recreational and educational objectives, or may grant the use of any building, grounds, or equipment of the district to any other public authority for such purposes, whenever the use of the buildings, grounds, or equipment for community recreational purposes will not interfere with use of the buildings, grounds, and equipment for any other purpose of the public school system. Accordingly, the district is authorized to enter into the Agreement with the City; District is the owner of certain real property within the City of Temecula, known as Temecula Elementary School; wpdocs\boardXmargpar6\9-27-96 1 District and City desire to jointly develop and utilize a portion of Temecula Elementary School for park, recreational and education purposes benefiting the citizens of Temecula; and The portion of the Temecula Elementary School to be developed for these joint purposes is approximately five and a half (5.5) acres located on the Temecula Elementary School property adjacent to Margarita Community Park and is legally described and depicted on Exhibits A and B, attached hereto and incorporated herein by this reference (hereafter the "Property"). 2. Use of Prooerty as Park. District hereby grants to City a license to use the Property as a public park in accordance with the terms and restrictions as set forth in this Agreement. 3. Term of A~reement. The term of this Agreement shall be for a period of twenty (20) years beginning , 1996 and shall terminate ,2016; provided, however, that this Agreement may be amended at any time by mutual consent of both parties, on ninety (90) days notice hereafter upon either party giving written notice of its intention to so amend. 4. Apportionment of Use of Propertv bv City and District. The Property shall be used for school purposes as a part of the Temecula Elementary School by the District during the hours of 8:00 a.m. to 3:30 p.m., Monday through Friday except on School Holidays, and during such other hours as are required to carry out normal school purposes, including activities schedules pursuant to the district's calendar of events which shall be prepared prior to each year. At all other times, the Property shall be used for public park purposes by the City and subject to such park rules and regulations for the use of the park as the City may enact. 5. Improvement of the Property. The following improvements to the Property shall be constructed and installed by the City at its expense: The Property shall be developed and improved as specified in the Master Plan for Margarita Community Park, approved by the City Council of the City of Temecula on October 17, 1995, and approved by the Temecula Valley Unified School District, Board of Education on February 6, 1996, and on file in the office of the Director of Community Services of the City of Temecula; City shall comply with all applicable federal and state laws in connection with its construction and installation of the improvements, including the Field Act and the California Environmental Quality Act. wpdocs\boardXmargpar6\9-27-96 2 Parking improvements for 210 cars shall be constructed and installed north of the ball fields adjacent to Margarita Road and Margarita Community Park in accordance with parking lot standards specified in the Margarita Community Park Master Plan; The existing ball fields on the Property shall be renovated as necessary to accommodate competitive softball and baseball league play, coordination and approval determined by the Director of Community Services and the District; and The existing swimming pool and bath house shall be renovated as necessary to serve the community as a public aquatics facility offering aquatics programs and services all year, in coordination with Director of Community Services and the District. Following the installation and acceptance of the improvements by the City, the improvements installed shall become part of the real property and shall be owned by the District. 6. School District Maintenance Responsibilities. During the term of this Agreement, the District shall, at its sole expense, unless otherwise provided herein, perform the following maintenance on the Property and the improvements which currently exist upon it or which are to be constructed upon the Property pursuant to the terms of this Agreement, in accordance with reasonable maintenance standards and schedules as follows: Maintain and mow the athletic field turf on a weekly scheduled basis; Maintain all irrigation equipment, controllers and sprinkler heads, and repair and replace irrigation equipment or systems on athletic fields in a timely manner; Maintain the parking areas adjacent to the ball fields and swimming pool bath house which maintenance shall include, but not be limited to, regular maintenance, and slurry sealing and striping of the parking lot; Renovate the athletic ball fields on a yearly basis, to include turf repair, aeration, and fertilization; wpdocs\board\margpar6\9-27-96 3 7. City Maintenance Resnonsibilities. During the term of this agreement, the City shall, at its sole expense, perform the following maintenance on the Property and the improvements which currently exist upon it or which are to be constructed upon the Property pursuant to the terms of this Agreement, in acCOrdance with reasonable maintenance standards and schedules approved by the director of Community Services of the City and the District. Maintain the in~eld areas, dugouts and backstops of all ball fields; Provide brick dust and mound mix for infields as needed; c. Drag and water infields before City sponsored games as needed; Daily removal of trash and debris from ball fields areas when the City uses the Property; Pay to the District the sum of $6,500 on the first business day of August of each year of the term of this Agreement. This amount includes the annual field renovation costs. This sum may be increased annually by the increase of the consumer price index for all goods and services for the statistical area including the City of Temecula for the one year period preceding the anniversary date of this Agreement, which increase shall not exceed five (5%) of the previous year's fee." Provide all renovation, ongoing maintenance and upkeep of swimming pool, bath house, deck area, and perimeter fencing between or along school/park boundaries; Pay all utility costs associated with the operation of the swimming pool. Will maintain and irrigate all landscaped areas with the exception of athletic fields. 8. Indemnification City agrees to hold harmless, defend, and indemnify District against all actions, claims, or demands for injury, death, loss or damages, regardless of fault or cause, by anyone whomsoever (except where such injury, death, loss, or damage was solely due wpdocs\board\margpar6\9-27-96 4 to the negligent acts or omissions of District, its agents, servants, or employees), whenever such injury, death, loss or damage is a consequence of, or arises out of, or is incidental to, the use or maintenance of ilie Property by City or any other persons or parties (other than District) authorized to so use or maintain the Property by City pursuant to this Agreement. District agrees to hold harmless, defend, and indemnify City against all actions, claims, or demands for injury, death, loss, or damages, regardless of fault or cause, by anyone whomsoever (except where such injury, death, loss, or damage was solely due to the negligent acts or omissions of City, its agents, servants, or employees), whenever such injury, death, loss, or damage is a consequence of, or arises out of, or incidental to, the use or maintenance of the Property by District or any other persons or parties (other than City) authorized to so use the Property by District pursuant to this Agreement. 9. Defaults and Remedies Subject to the extensions of time set approved in writing by a party, failure or delay by either party to perform any term or provision of this Agreement constitutes a default under this Agreement. A party claiming a default (claimant) shall give written notice of default to the other party, specifying the default complained of. The claimant shall not institute proceedings against the other party nor be entitled to damages if the other party within fourteen (14) days from receipt of such notice immediately, with due diligence, commences to cure, correct or remedy such failure or delay and shall complete such cure, correction or remedy within thirty (30) days from the date of receipt of such notice. Such cure, correction and remedy shall include payment of any costs, expenses (including attorney fees) or damages incurred by the non-defaulting party resulting from the default or during the period of default. Except as otherwise expressly stated in this Agreement, the rights and remedies of the parties are cumulative, and the exercise by either party of one or more of such rights or remedies shall not wpdocs\boardXmargpar6\9-27-96 5 preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. Any failure or delays by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies, or deprive either such party of its right to institute and maintain any actions or proceedings which it may deem necessary to protect, assert or enforce any such rights or remedies. If a default is not fully cured by the defaulting parIf as provided in this Paragraph, the defaulting party shall be liable to the other party for any damages caused by such default, and the nondefaulting party may thereafter (but not before) commence an action for damages against the defaulting party with respect to such default. If a default under this Agreement is not fully cured by the defaulting party as provided in this Paragraph, the nondefaulting party at its option may thereafter (but not before) commence an action for specific performance of teams of this Agreement. In the event litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 10. Force Majeure. Except as otherwise expressly provided in this Agreement, if the performance of any act required by this Agreement to be performed by either District or City is prevented or delayed by reason of any act of God, strike, lockout, labor trouble, inability to secure materials, restrictive governmental laws or regulations, or any other cause (except fmancial inability) not the fault of the party required to perform the act, the time for performance of the act will be extended for a period equivalent to the period of delay and performance of the act during the period of delay will be excused. However, nothing contained in this Section shall excuse the prompt payment by a party as required by this Agreement or the performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act. wpdocs\board\margpar6\9-27-96 6 11. Notices to Parties. Written notices, demands and communications among the District and City, shall be sufficiently given by personal service or dispatched by registered or certified mail, postage prepaid, return receipt requested, to the principal offices of the District or City as follows: District: Temecula Valley Unified School District 31350 Rancho Vista Road Temecula, California 92592 Anention: Superintendent City: City of Temecula 43200 Business Park Drive Temecula, California 92590 Attention: City Manager Such written notices, demands and communications may be sent in the same manner to such other addresses as either party may from time to time designate by mail as provided in this Section. 12. Agreement Binding on Heirs and Successors. This Agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors, and lawful assigns of the parties hereto. 13. Assignment. Neither Party shall assign or transfer this Agreement or any portion thereof without the prior written consent of the other party. 14. Sole and Only A~reement. This Agreement constitutes the sole and only agreement between District and City respecting the joint use of the Property for school and park purposes. Any agreements or representations, either oral or written, respecting the Property or any other matter discussed in this Agreement not expressly set forth in this Agreement are null and void. 15. Time of Essence. Time is expressly declared to be of the essence of this Agreement. 16. Authority to Execute. Each party hereto expressly warrants and represents that he/she/they has/have the authority to execute this Agreement on behalf of wpdocs\board\margpar6\9-27-96 7 his/her/their governmental emity and warrants and represents that he/she/they have the authority to bind his/her/their entity to the performance of its obligations hereunder. 17. Insurance. Each part9' to this Agreement shall carry public liability insurance in a reasonable amount satisfactory to the other party to protect itself and the other party, its officers, agents, servants, and employees, against claims for damage to persons and/or property, including death, arising from that party's use of the Property as provided in this Agreement. The form of the insurance shall be satisfactory to the other party and may include self-insurance at levels acceptable to the ~other party. IN WITNESS WHEREOF this Agreement has been executed by the authorized representatives of the parties hereto. CITY OF TEMECULA TEMECULA VALLEY UNIFIED SCHOOL DISTRICT Karel S. Lindemans, Mayor Attest: President of School Board Attest: June S. Greek City Clerk Approved as to Form: Peter M. Thorson City Attorney Secretary to the School Board Approved as to Form: Counsel to District wpdocs\board\margpar6\9-27-96 8 I- ::.::::::- k~ / ........ "k//. ~z ,,/~. I1 ......: '\! · '-~ !!i'-.. -~ tI ..::~::.: ~ ~ ZD ~'~2 ,~'~9~C~a'~ ' ... ':~ '.'?; ~ ~ '..: 'q ~ 3 ~8 ~c. " .... 7& I, 0~' ITEM NO. 3 TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT Community Services Commission Shawn D. Nelson, Director of Community Services October 14, 1996 Human Services and Recreational Programs at the Temecula Community Center PREPARED BY: c0~Julie Crowe-Pelletier, Recreation Superintendent RECOMMENDATION: That the Community Services Commission: Receive and file report regarding the human services and recreation program at the Temecula Community Center. DISCUSSION: On September 13, 1996, the City of Temecula closed escrow and officially acquired the Temecula Community Center on Pujol Street in Old Town (formerly owned and operated by the Temecula Town Association}. Since acquisition, the Community Services Department has begun to develop human services programs, as well as, recreation opportunities to meet the needs of Temecula residents. The Community Services Department recommends that the human services component of the program includes, but is not limited to Health Fairs, Job Fairs, Blood Drives, Parenting Classes, English as a Second Language Classes (ESL), Alcoholics Anonymous (AA), Immunization Clinics (including flu shot clinics), and Health Education Programs. Staff is hopeful that a free lunch program will be available at this facility by the Summer of 1997. As staff continues to incorporate additional human services opportunities, there have been several County funded programs such as counseling services, legal assistance services, the Women and Infant Care Program (WIC), and energy assistance programs that are willing to offer literature, but due to lack of funding are currently unable to provide support staff at the Temecula Community Center. The proposed recreational opportunities offered may included Drop-In Recreation, Excursions, Youth Classes such as Mommy & Me and Children's Story Hour, Cooking Classes for youth and adults, Arts & Craft classes, Bingo, Sport Programs offered at the near-by Rotary Park, Dog Obedience classes, Special Events such as a Halloween Party, Pancake Breakfast, Cinco de Mayo Fiesta, Easter Egg Hunt, Father's Day Picnic, and Mother's Day Tea. Due to the close proximity of the Temecula Boy's and Girls Club, a significant number of programs offered at the Temecula Community Center will be offered to the youth ages 2-5 years of age and adults 18 years and older. This will enable the Boy's and Girl's Club to continue to target youth ages 6-18 years of age. Representatives of the Boy's and Girl's Club and City staff have discussed and agreed to co-sponsor a variety of special events and programs that will benefit the entire community.. A co-sponsored event will enable the greatest number of resources (i.e. staff, supplies, etd.) to be utilized and the greatest number of participants to be served. Recreation Supervisor, Irene Rogers, will be overseeing the daily operations of the Temecula Community Center. Her support staff will include Senior Recreation Leader, Veronica Rolon and three Recreation Assistants. Senior Recreation Leader, Veronica Rolon, does have the ability to speak, as well as, to write in Spanish, This will enable the Community Services Department to promote programs, and to inform citizen's that have a limited understanding of English. The hours of operation of the Temecula Community Center will be Monday, Wednesday, and Friday from 8:00 a.m. - 5:00 p.m. and Tuesday and Thursday from 8:00 a.m. - 9:00 p.m. Saturdays hours of operation will be from 8:00 a.m. - 1:00 p.m. As with each of the cities off- site facilities, the Temecula Community Center will be available for rental during non-operational hours to the general public. ITEM NO. ~ CITY OF TEMECULA AGENDA REPORT TO: Community Services Commission FROM: Shawn D. Nelson, Director of Community Services DATE: October 14, 1996 SUBJECT: Combine November and December Commission Meeting PREPARED BY: ~ Gall L. Ziglet, Administrative Secretary RECOMMENDATION: That the Community Services Commission combine the November 1996 and December 1996 Commission meetings and hold one Commission meeting on Monday, November 25, 1996 and a park tour on Friday, December 6, 1996. BACKGROUND: The Veteran's Holiday occurs on Monday, November 11, 1996, which is the regularly scheduled Community Services Commission meeting. Due to scheduling conflicts and the upcoming move into the new City Hall, it is recommended that the Community Services Commission cancel their regularly scheduled meeting of Monday, November 11, 1996, and the regularly scheduled meeting of Monday, December 9, 1996, and schedule a meeting for Monday, November 25, 1996, followed by a park tour on Friday, December 6, 1996. ITEM NO. 5 FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT Community Services Commission Shawn D. Nelson, Director of Community Services October 14, 1996 ELECTION OF CHAIRPERSON AND VICE CHAIRPERSON - COMMUNITY SERVICES COMMISSION RECOMMENDATION: That the Community Services Commission: Elect a member from the Community Services Commission to serve as Chairperson from November 1o 1996 to October 31, 1997. Elect a member from the Community Services Commission to serve as Vice Chairperson from November 1, 1996 to October 31, 1997. DISCUSSION: The term of Chairperson and Vice Chairperson for the Community Services Commission is for one (1) year beginning November I and ending October 31 of any given year. Therefore, it is necessary for the Commission to select two members to serve as Chairperson and Vice Chairperson for the upcoming new term.