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HomeMy WebLinkAbout041497 CSC AgendaAGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, APRIL 14, 1997 7:00 P.M. CALL TO ORDER: Chairman Jack Henz FLAG SALUTE: Commissioner Comerchero ROLL CALL: Comerchero, Edwards, Miller, Nimeshein, Henz PRESENTATIONS: Jeff Stone Jeff Comerchero Darrell Connerton The CRC Foundation Temecula Valley Chamber of Commerce PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state yOUF name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. COMMUNITY SERVICES COMMISSION MEETING APRIL 14, 1997 DIVISION REPORTS COMMISSION BUSINESS Approval of the Minutes RECOMMENDATION: 1.1 Approve the minutes of the March 10, 1997 Community Services Commission meeting. Temecula Valley Museum RECOMMENDATION: 2.1 Receive and file this report. Community Services District Levy Process RECOMMENDATION: 3.1 Receive and file this report on the Community Services District Levy Process. COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER REPORTS ADJOURNMENT Adjourn to the meeting of the City of Temecu[a Community Services Commission to be held on Monday, May 12, 1997, 7:00 P.M., at Temecula City Hall, 43200 Business Park Drive, Temecula, California. ITEM NO. MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES DEPARTMENT HELD MONDAY, MARCH 10, 1997 A regular meeting of the City of Temecula Community Services Commission was held on Monday, March 10, 1997, 7:00 P.M, at the Temecula City Hall, 43200 Business Park Drive, Temecula, California. The meeting was called to order by Chairman Jack Henz. Commissioner Nimeshein led the flag salute. PRESENT: 5 COMMISSIONERS: Comerchero, Edwards, Miller, Nimeshein, Henz ABSENT: 0 COMMISSIONERS: None Also present were Community Services Director Shawn Nelson, Deputy Director Herman Parker, Maintenance Superintendent Bruce Hartley, Development Services Administrator Phyllis Ruse and Administrative Secretary Gall Zigler. PRESENTATIONS The Community Services Commission presented a Certificate of Appreciation to: Tim McDermott, City of Temecula Finance Department PUBLIC COMMENTS None COMMUNITY SERVICES DIRECTOR'S REPORT Director Shawn Nelson reported on the outcome of the Measure C election held on March 4, 1997. Director Nelson thanked Commissioner Jeff Comerchero, Council member Jeff Stone, the Community Services Commission and staff for their help with the Yes on C campaign. Director Nelson advised the Commission that at the request of the Rancho Highlands Homeowners Association, staff will be preparing a staff report for the City Council to consider accepting the Rancho Highlands slope area for maintenance on the March 25, 1997 agenda. A mailed ballot will be sent to all the homeowners within the Rancho Highlands tract asking them to approve a fee for the maintenance of these slopes. Director Nelson reminded the Commission the League of California Cities Community Services Conference will be held April 10 and 11, in San Diego, California. R: \minates\031097. csd DIVISION REPORTS Development Services Administrator Phyllis Ruse reported the following: After three years of effort and work, the renovations to Sam Hicks Monument Park are complete and the park is open to the public. A ribbon cutting ceremony will be held at the end of March, 1997. The Temecula Valley Museum, which is located at Sam Hicks Monument Park, is moving forward with construction as well as the completion of the renovations to the chapel. A meeting was held with Vince DiDonato of the Alhambra Group and the following list provides a status on the park projects: ADA upgrades final construction documents will be submitted by April 1, 1997. Margarita Community Park will be submitted by mid April, 1997. Winchester Creek Park will be submitted by mid June, 1997, Phase II of the Temecula Duck Pond will be submitted by mid July, 1997. The Parkview Fire Station is nearing completion. The furniture has been ordered and the fire fighters are preparing for the move into the station. anticipated the fire station will be open by May 1, 1997. It is Maintenance Superintendent Bruce Hartley reported the following: Staff spent the last thirty (30) days completing the field renovations in preparation of opening day for Little League, which was held on March 8, 1997. The maintenance period was completed at Sam Hicks Monument Park and the park is now open to the public. The Parkview Fire Station is nearing completion. Staff has been inspecting the landscaping during construction of this project. Staff has demonstrated some lighting alternatives for the Temecula Duck Pond. Once staff gets a recommendation, the City will proceed with a lighting design for the park. COMMISSION BUSINESS 1. Ao0roval of the Minutes It was moved by Commissioner Comerchero, seconded by Commissioner Edwards to R:\minutes\O31097.csd approve the minutes of the February 10, 1997 Community Services Commission as prepared. The motion carried as follows: AYES: 5 COMMISSIONERS: NOES: 0 ABSENT: 0 COMMISSIONERS: COMMISSIONERS: Comerchero, Edwards, Miller, Nimeshein, Hertz None None m Location for the Arts Council Annual Concert on the Green Deputy Director Herman Parker presented the staff report. Commissioner Edwards reported the Arts Council will be moving forward with the annual Concert On The Green to be held September 29, 1997. Jerold Novotney, representing the Arts Council, reported the site which has been used in the past may not be available this fall to hold the annual concert on the green, therefore the Arts Council is requesting that the City consider allowing this annual event to be held at a City park facility until completion of the Phase II improvements to the Temecula Duck Pond, which includes a design for an outdoor amphitheater and open seating. Mr. Novotney said the Arts Council has held some preliminary discussions with staff to offer a three concert series during the summer. Commissioner Comerchero asked if the Embassy Suites site is not available to the Arts Council this year, which of the alternative park sites would be more desirable to the Board. Mr. Novotney said the Sports Park would be the Arts Council's location of choice for this annual event. Naming Policy for Trails Deputy Director Herman Parker presented the staff report. Commissioner Nimeshein said that many times in the past Commissioner Miller has discussed the importance of history in the City of Temecula, and has brought up on many occasions important people from the City's past and their contribution to the history of the City, He said he agrees that the City should start recognizing these individuals. R:\minutes\031097.csd Chairman Henz suggested the Commission hold a workshop on this issue and discuss upcoming parks, trails and facilities that need to be named or may need a name change. Deputy Director Herman Parker asked the Commission if there were any specific facilities the Commission feels needs to be named. Chairman Henz answered that the Commission would like to look at the trails within the City, Commissioner Nimeshein said the Commission could look at naming portions of the trail, however the trail itself would remain the same trail. Deputy Director Parker said staff will prepare a report with recommendations for the Commission's consideration. COMMUNITY SERVICES COMMISSIONER REPORTS Commissioner Edwards said he would like to applaud the citizens of Temecula for passing Measure C. He thanked Commissioner Jeff Comerchero and Council Member Jeff Stone for leading the Yes on Measure C campaign. Commissioner Miller said it was great to see the citizens of Temecula show their appreciation for their quality of life. Commissioner Nimeshein said he feels the passing of Measure C is a defining moment for the City. Commissioner Comerchero thanked the Commission and staff for their support during the Measure C campaign. Chairman Hertz thanked the citizens for passing Measure C, and he thanked staff for providing services in a dedicated manner. Additionally, he thanked Commissioner Jeff Comerchero and Council Member Jeff Stone for their leadership on the Yes on C campaign. ADJOURNMENT Chairman Hertz declared the meeting adjourned at 8:00 P.M. Chairman Jack Henz ITEM NO. 2 TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT Community Services Commission Shawn D. Nelson, Director of Community Services April 14, 1997 Temecula Valley Museum PREPARED BY: ~ Herman D. Parker, Deputy Director of Community Services RECOMMENDATION: That the Community Services Commission: Receive and file this report. BACKGROUND: At the February 10, 1997 Community Services Commission meeting, the Commission and staff briefly discussed the Temecula Valley Museum and the museums role as it relates to the preservation of local historic sites and the new museum site to soon open at Sam Hicks Monument Park. In an effort to clarify the role of the Temecula Valley Museum, the opening of their new facility, and their interest in the preservation of local historic landmarks, staff invited Mr. Rick Busenkell of the Temecula Valley Museum, to attend tonight's meeting. Mr. Busenkell will provide the Commission with a brief presentation regarding the museums goals, the opening of the new museum, and their interest in the preservation of local historic sites. ITEM NO. 3 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: Community Services Commission Shawn D. Nelson, Director of Community Services April 14, 1997 SUBJECT: Community Services District Levy Process PREPARED BY: ~jPhyllis L. Ruse, Development Services Administrator RECOMMENDATION: That the Community Services Commission receive and file the report on the Community Services District Levy Process. BACKGROUND: In response to the passage of Proposition 218 in November, 1996 and Temecula's Measure C in March, 1997, the Community Service District ("District") is implementing a modified levy process. Staff is working closely with the City Attorney and the City Clerk to assure that the District is in compliance with the new regulations and requirements to properly administer the levy process for the City special tax and the District rates and charges. TCSD Rates and Charges: Service Levels B, C, D, and R remain under Community Service District law. Service Level B provides for residential street lighting; Service Level C provides for residential slope maintenance; Service Level D provides for refuse, recycling, green waste and street sweeping services; and Service Level R provides for road maintenance. Following CSD law, staff will present a request to the Board of Directors on April 22, 1997 asking the Board to adopt a Resolution of Intention. This resolution accepts the levy report, sets forth anticipated rates and charges for each affected parcel, and sets a date and time for a public hearing not less that 14 days later. Notices of the public hearing will then be mailed to each affected property owner, indicating the anticipated charge to each parcel and the time and place of the public hearing. Staff will conduct a public workshop on May 7, 1997 to answer any questions that property owners may have. The public hearing will be conducted by the Board of Directors on May 13, 1997. At the close of the public hearing, the Board will vote to either adopt the rates and charges as shown in the levy report or to reduce them as appropriate. ProlTosed New or Increased Rates and Charges: In the event the TCSD proposes new or increased rates and charges for Service Levels B or C, the process is altered to allow for a mailed ballot. The Board of Directors must adopt a Resolution of Intention 45 days prior to the public hearing and notice all affected property owners of the proposed charge. If there is no majority protest at the time of the public hearing, the Board adopts a Resolution adopting election procedures and a Resolution to notice and call for an election. Mailed ballots are sent to all affected property owners and a date of not less than 45 days is set to close the election. If a majority of the returned ballots ratify the new or increased fee, it is passed. Service Levels D and R are specifically exempt from the ballot process, although they are still subject to the noticing and public hearing requirements. Special Tax: In the past, funds for parks and recreation operations and maintenance, arterial street lighting and median maintenance services were provided through the levy of TCSD Rates and Charges. With the passage of Proposition 218, the City sought a 2/3 majority vote allowing for the imposition of a special tax to fund these services. The citywide special tax, known as Measure C, was passed by the electorate and allows the City to collect the necessary funds on the property tax bill. The tax amount is capped at a maximum amount of $/74.44 per year per single family residence. Each year the City Council must approve a Resolution to Levy the Special Tax. The City Council may decide annually, based upon budget needs, to set the amount anywhere from $0 to the maximum of $74.44. This action must take place prior to the County Auditor- Controller's tax roll submission deadline in August of each year. Staff anticipates presenting a request to the Council to approve the Resolution to Levy the Special Tax in June, 1997 for operations in fiscal year 1997/98. Since the special tax is levied by the City, the TCSD and the City anticipate entering into a Cooperative Agreement on June 10, 1997. This agreement will provide for the transfer of the special tax to a specific TCSD fund and will authorize the TCSD to act on behalf of the City to administer the funds and provide the specified services.