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HomeMy WebLinkAbout090897 CSC AgendaAGENDA TEMECULA COM!MUN1TY SERVICES COMIVlIgSION TO BE HELD AT TEMECULA CITY HALL MONDAY, SEPTEMBER 8, 1997 7:00 P.M. CALL TO ORDER: Chairman Jack Henz FLAG SALUTE: Commissioner Comerchero ROLL CALL: Comerchero, Edwards, Miller, Nimeshein, Henz PRESENTATIONS: Bruce Hartley, Maintenance Superintendent Rick & Beverly Christianson, Temecula Trophy PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. R:\CSCAGEND~0~0897.CSC x August 28, 1997 COMMUNITY SERVICES COMMISSION MEETING SEPTEMBER 8, 1997 DIVISION REPORTS COMMISSION BUSINESS Apl)roval of the Minutes RECOMMENDATION: 1.1 Approve the minutes of the July 14, 1997 Community Services Commission meeting. Temecula Community Center Programs RECOMMENDATION: 2.1 Receive and file report. Museum Board Meeting RECOMMENDATION: 3.1 Receive and file report. COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER REPORTS ADJOURNMENT Adjourn to the meeting of the City of Temecula Community Services Commission to be held on Monday, October 13, 1997, 7:00 P.M., at Temecula City Hall, 43200 Business Park Drive, Temecula, California. ITEM NO. 1 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES DEPARTMENT HELD MONDAY, JULY 14, 1997 A regular meeting of the City of Temecula Community Services Commission was held on Monday, July 14, 1997, 7:00 P.M, at the Temecula City Hall, 43200 Business Park Drive, Temecula, California. The meeting was called to order by Chairman Jack Henz. Commissioner Edwards led the flag salute. PRESENT: 5 COMMISSIONERS: Comerchero, Edwards, Miller, Nimeshein, Henz ABSENT: 0 COMMISSIONERS: None Also present were Community Services Director Shawn Nelson, Deputy Director Herman Parker, Maintenance Superintendent Bruce Hartley, Recreation Superintendent Julie Pelletier, Development Services Administrator Phyllis Ruse and Administrative Secretary Gall Zigler. PRESENTATIONS The Community Services Commission presented a Certificate of Appreciation to: Temecula City Employees Terese Buckles Andrea Williarns PUBLIC COMMENTS None DIVISION REPORTS Maintenance Superintendent Bruce Hartley reported the following: Maintenance Staff assisted the Recreation Division with the preparations and presentation of the July 4th festivities. Landscape inspectors have been working closely with the contractors preparing the fields for the upcoming soccer season. The Duck Pond Lighting project will be completed this week with the installation of the tree lights at the monument corner and along Rancho California Road. Recreation Superintendent Julie Pelletier reported the following: The Recreation Division completed their largest event of the year, the July 4th parade COMMUNITY SERVICES COMMISSION JULY 14. 1997 and fireworks program. It is estimated 12,000 to 15,000 were in attendance at the parade, followed by approximately 20,000 in attendance for the fireworks program. Sunday, July 13, 1997 the first in a series of summer concerts in the park was held at Sam Hicks Monument Park. There was approximately 100 people in attendance. This program was co-sponsored by the Temecula Arts Council. Staff will begin planning for the annual December holiday events. Development Services Administrator Phyllis Ruse reported the following: The ADA project has completed plan check and it is anticipated this project will go out to bid in approximately two weeks. Winchester Creek Park is in the final plan check. Staff drafted a letter to all the Homeowner's Associations in Temecula asking for their assistance in reminding their property owners to not park on the street on trash collection day and street sweeping day. The City's franchise hauler CR&R is in the process of drafting a flier to be mailed to all single family residences in the City of Temecula reminding them not to park on the streets during trash pick-up and street sweeping days. Margarita Community Park is in final plan check. Commissioner Miller expressed a concern that the apartment complexes in the City are not participating in the recycling program. Phyllis Ruse explained the apartment complexes have an option to have a recycling bin, however the recycling programs usually does not work well in these areas. The refuse loads collected from large complexes such as apartments actually get routed to the Materials Recycling Center in Perris and these loads are actually sorted there. COMMISSION BUSINESS 1. ApOroval of the Minutes It was moved by Commissioner Miller, seconded by Commissioner Comerchero to approve the minutes of the June 9, 1997 Community Services Commission as prepared. COMMUNITY SERVICES COMMISSION JULY 14. 1997 The motion carried as follows: AYES: 5 COMMISSIONERS: Comerchero, Edwards, Miller, Nimeshein, Hertz NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None 2. Non- Residencv Fees end PerticiOation Deputy Director Herman Parker presented the staff report. Commissioner Nimeshein asked for an explanation of how the non-resident fee process works. Deputy Director Parker explained that individuals who are signing up to participate in an activity, recreation class, etc., are asked to show proof of residency. Those individuals who do not live within the Temecula city boundaries are required to pay an additional fee of $10.00 per person, per program. With regards to swim lesson registration, Saturday registrations are for Temecula City residents only, and all others participants are allowed to sign-p on the following Tuesday. During public swim, participants are asked to form two lines, one for residents and one for non-residents. The softball program registration is based on a point system per team. Due to the failure of the special tax in our neighboring cities, staff feels it is necessary to increase enforcement of the non-residency fee. Chairman Henz asked if the fees paid by the non-resident cover the cost of the programs they are participating in. Director Nelson said that 90% of the funding for parks and recreation programs is subsidized through the special tax and contributions by the General Fund. Less than 10% of the program costs are covered by the user fees. Scott Gray, 31794 Via Saltio, Temecula, a Redhawk resident, addressed the Commission with his protest of being denied the ability to play softball because he is a Redhawk resident. Mr. Gray stated his particular street has approximately four teams that play in the Temecula softball league. Mr. Gray said the teams have never been denied the ability to play softball in the Temecula league. Mr. Gray submitted a petition of 42 signatures from Redhawk residents protesting the fact that they are being rejected from the Fall Adult Softball League. Mr. Gray said the City's new policy is not allowing those teams that have played in the past to participate in the program. Commissioner Comerchero asked Mr. Gray what new policy he is referring to. Scott Gray said the new policy is that the Redhawk residents are not being allowed to COMMUNITY SERVICES COMMISSION JUI,Y 14. 1997 play based on the point system. He then said that the teams on Via Saltio were offered a spot to play on Saturday nights, but the team members cannot play on Saturday night. Chairman Henz said Mr. Gray first said that the Redhawk teams were kicked out of the league and now he is stating they have been offered the opportunity to play on Saturday nights, however they have turned down that offer. George Marshall, 31818 Via Saltio, Temecula, a Redhawk resident, said the Saturday night play time was offered to the Redhawk teams on Via Saltio, however he did not feel he could get any players out on a Saturday night. Director Nelson advised the Commission that staff is enforcing the non-resident fee policy which has always been in place. Director Nelson said the softball teams are moved into different time slots all the time, based how many teams are participating and how many points they have established. Director Nelson said staff is taking an active role in enforcing the non-resident fees more closely because of the failed special tax measures in Lake Elsinore, Murrieta and the Ortega Parks and Recreation District. Director Nelson said since the opening of Paloma Del Sol Park, the City has not had to turn a softball team away. He said the teams may choose not play in the time slot they were provided, but they are given the opportunity to play. George Marshall said the Redhawk teams are willing to pay the $10 fee. He said Murrieta and Lake Elsinore had a choice to maintain their parks and recreation programs and they turned it down. Redhawk and Vail Ranch have no choice. They only have the Temecula programs to participate in. Chairman Henz said it bothers him that Mr. Gray and Mr. Marshall have stated they were rejected and kicked off the Softball League program, when they were actually offered an opportunity to play on Saturday nights. Chairman Henz said he was sorry Mr. Gray and Mr. Marshall feel they cannot play on that night, and clarified that staff has indicated there are too many teams playing to give them the night of their choice. Chairman Henz said he feels if they do not take the time slot they have been offered, another team will take the time slot. 3. Cancellation of the August 11.1997 Community Services Commission Meeting Director Nelson presented the staff report. It was moved by Commissioner Comerchero, seconded by Commissioner Edwards to cancel the August 11, 1997 Community Services Commission meeting. The motion carried as follows: COMMUNITY SERVICES COMMISSION AYES: 5 COMMISSIONERS: NOES: 0 ABSENT: 0 COMMISSIONERS: COMMISSIONERS: JUI,Y 14. 1997 Comerchero, Edwards, Miller, Nimeshein, Hertz None None Community Services Djrector's Reoort Staff is planning a dedication for the 6th Street Parking Project on August 22, 1997 at 6:00 P.M. Community Services Commissioner Reoorts Commissioner Edwards said he and Commissioner Miller will meet with the Museum Board on Wednesday, July 16, 1997, and address a list of concerns they have outlined. Director Nelson said staff will place on the September 8, 1997 Commission agenda a discussion regarding the museum board meeting. Commissioner Comerchero said he attended the July 4th events held at Rotary Park. He said some of the residents in the area were commenting on the lack of shade at the parksite. He asked if staff to take these comments into consideration when looking at park plans. Commissioner Comerchero suggested a park bench with a shade structure or awning of some type might be appropriate. Adjournment Chairman Henz declared the meeting adjourned at 6:39 P.M. The next regular meeting of the Community Services Commission will be held on Monday, September 8, 1997, 7:00 P.M., at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula. Chairman Jack Henz Secretary ITEM NO. 2 CITY OF TEMECULA AGENDA REPORT FROM: DATE: SUBJECT: Community Services Commission Shawn D. Nelson, Director of Community Services September 8, 1997 Temecula Community Center Status Report PREPARED BY: Julie Pelletier, Recreation Superintendent RECOMMENDATION: That the Community Services Commission: Receive and file the Temecula Community Center Status Report. DISCUSSION: On September 13, 1996, the City of Temecula officially acquired the Temecula Community Center located on Pujol Street (formerly owned and operated by the Temecula Town Association). Throughout this past year, the Community Services Department has planned, programmed, and implemented human services programs, as well as, recreation opportunities to meet the needs of many Temecula residents. The human services programs implemented to date include, but are not limited to, English as a Second Language Classes (ESL), Alcoholics Anonymous (AA), Sign Language, H.E.A.P. (Heating and Energy Assistance Program) W.I.C. (Woman and Infant Care Program), and a Job Fair. The recreational opportunities offered to date include, but are not limited to, Drop-In Recreation, Wiggle Worms, Cooking Classes for youth and teens, Teen Night, Pizza Night, Teen Dances, Game Tournaments, and sports activities offered at nearby Rotary Park. Several Special Events have taken place such as the Halloween Party, the First Annual Cinco de Mayo Fiesta, and the Spring Egg Hunt. Recreation Supervisor, Irene Rogers, continues to oversee the daily operations of the Temecula Community Center. Her support staff includes Senior Recreation Leader, Andrea Willjams and three Recreation Assistants. We are fortunate to have two staff members that can speak/understand Spanish. This has enabled the Community Services Department to promote programs, and to inform citizens that have a limited understanding of English. The standard hours of operation of the Temecula Community Center are Monday, Wednesday, and Friday from 8:00 a.mo - 5:00 p.m. and Tuesday and Thursday from 8:00 a.m. - 9:00 p.m. The schedule is subject to change due to increased programming. As with each of the City's off-site facilities, the Temecula Community Center will be available for rental during non- operational hours to the general public. ITEM NO. 3 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission Shawn D. Nelson, Director of Community Services September 8, 1997 Museum Board Meeting PREPARED BY: RECOMMENDATION: Receive and file the report. DISCUSSION: Herman D. Parker, Deputy Director of Community Services That the Community Services Commission: At the July 14, 1997 Community Services Commission meeting, Commissioner Edwards stated that he and Commissioner Miller would be attending a Museum Board of Directors meeting on July 16, 1997 to ask the board members to address the Community Services Commission's concerns with regards to historical preservation in the community. Commissioner Edwards and Commissioner Miller will present an overview of their discussions with the Museum Board of Directors. R:~CSCAGJEND~MUSEUM