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HomeMy WebLinkAbout111097 CSC AgendaAGENDA TEMECULA COMMUNITY SERVICES CO1VIMIRSION TO BE HELD AT TEMECULA CITY HALL MONDAY, NOVEMBER 10, 1997 7:00 P.M. CALL TO ORDER: Chairman Tom Edwards FLAG SALUTE: Commissioner Henz ROLL CALL: Comerchero, Henz, Miller, Nimeshein, Edwards PRESENTATIONS: Bob Lopez, Southern California Edison Candice Adkisson - Flohr, City of Temecula Employee Jeff Comerchero - Community Services Commission PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak"' form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. R:'~CSCAGE~NDx, IlI097.CSC s November 6, 1997 DIVISION REPORTS COMMISSION BUSINESS Agl)roval of the Minutes RECOMMENDATION: 1.1 Approve the minutes of the October 13, 1997 Community Services Commission meeting. The Link Program RECOMMENDATION: 2.1 That the Community Services Commission receive and file this report. Financing for Senior Citizen Services RECOMMENDATION: 3.1 That the Community Services Commission receive and file this report. Cancellation of the December 8. 1997 Community Services Commission Meetin_o RECOMMENDATION: 4.1 That the Community Services Commission cancel the regularly scheduled meeting of December 8, 1997. Park Tour RECOMMENDATION: 5.1 That the Community Services Commission select a date and time for a park tour. i~\CSCAGEI~D\III097.CSC 2 November 6, 1997 COMMUNITY SF, RVICF^~ COMMISSION M~,F, TING NOVEMBER 10, 1997 COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER REPORTS ADJOURNMENT Adjourn to the Park Tour meeting of the City of Temecula Community Services Commission to be held on Friday, January 9, 1998, 8:30 A.M., at Temecula City Hall, 43200 Business Park Drive, Temecula, California. The next regularly scheduled meeting of the Community Services Commission will be held on Monday, January 12, 1998, 7:00 P.M., at Temecula City Hall, 43200 Business Park Drive, Temecula, California. R:\CSCAGEND~llI097.CSC 3 November 6, 1997 ITEM NO. 1 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES DEPARTMENT HELD MONDAY, OCTOBER 13, 1997 A regular meeting of the City of Temecula Community Services Commission was held on Monday, October 13, 1997, 7:00 P.M, at the Temecula City Hall, 43200 Business Park Drive, Temecula, California. The meeting was called to order by Chairman Jack Hertz. Commissioner Edwards led the flag salute. PRESENT: 5 COMMISSIONERS: Comerchero, Edwards, Miller, Nimeshein, Henz ABSENT: 0 COMMISSIONERS: None Also present were Community Services Director Shawn Nelson, Deputy Director Herman Parker, Recreation Superintendent Julie Pelletlet, Development Services Administrator Phyllis Ruse and Administrative Secretary Gall Zigler. PRESENTATIONS The Community Services Commission presented a Certificate of Appreciation to: Donna Vedra, City of Temecula Van Driver PUBLIC COMMENTS None DIVISION REPORTS Development Services Administrator Phyllis Ruse reported the following: Staff is working with Public Works to start removing the silt from the desilting basin in Rancho California Sports Park. The City has entered an agreement with a biologist to oversee the removal of the most recently deposited silt. This is a three year program. Murrieta Creek Pilot Park is a private entity and not a public project. The developer intends to dedicate to the City at a future date, therefore the project is going through the City plan check process. The park will consist of meandering sidewalks, picnic facilities, equestrian trail and walking path, and a small parking lot. The first plan check is in on the Margarita Sidewalk Project. This project consists of sidewalks, gutters, curbs, fencing and landscaping along Margarita , between Pauba and Rancho Vista Roads. Commissioner Miller asked for a status report on Margarita Community Park. Phyllis Ruse explained that Margarita Community Park is still in plan check with the State Architect. Staff anticipates this project will be out to bid in late November. Commissioner Nimeshein asked if the pilot park project is under construction. Director Nelson explained that this is a $300,000 to $400,000 project, however there us only $10,000 in funds available. He explained that staff feels the design is good and fits the overall scheme of the trail system. Recreation Superintendent Julie Pelletier reported the following: The first Skate Park competition was held on September 20, 1997. There were 50 participants and 250 spectators. She explained that there has been a request for more of these programs and staff will be looking at scheduling more of these events. Staff will be working on the Winter/Spring issue of the recreation brochure which will be mailed out to City of Temecula residents at the first of January, 1998. Julie advised the Commissioners there is a braille issue of the brochure at City Hall as well as a large print issue. The annual Halloween Spooktacular Event is scheduled for Friday, October 24, 1997, at the Temecula Skate Park Roller Hockey arena. There will be costume contests, screaming contests, scarecrow contests, coloring contests, a jolly jump, and carnival booths. Friday, October 31, 1997, the City has planned a Friday Fright Night at the Community Recreation Center. This event is planned as a Halloween alternative for those with smaller children who don't want to take their children out trick-or-treating. The Temecula Community Center is planning a Halloween evening event as well. The annual Volunteer Recognition event is scheduled for Thursday, October 30, 1997, 1:00 p.m. at the Temecula Community Recreation Center. The theme is "Your Magical Touch" and a magician will be providing the entertainment, and guests will be making their own banana splits. The annual Santa's Electric Light Parade is scheduled for Thursday, December 4, 1997, followed by the annual Holiday Lights and Festive Sights event on December 10, 1997. Commissioner Nimeshein asked how much it cost the City to prepare the recreation brochure. Julie Pelletier said there are two issues of the recreation brochure annually, and each issue costs approximately $15,000, plus an additional $2,000 for each issue to be mailed to the residents of the City of Temecula. Commissioner Nimeshein asked what kind of activities will be offered at the Friday Fright Night. Julie Pelletier explained the activities planned for that event include a costume contest, movie, pinata, arts and crafts, etc. Maintenance Superintendent Kevin Harrington reported the following: The maintenance division has implemented a stand-by call out program. The maintenance department staff will serve on the stand-by call out program on a rotation basis. The maintenance division is working on a preventative maintenance program, cleaning out storm drains, trimming trees, etc., in preparation of the anticipated El Nino weather conditions. The maintenance division staff coordinated the refurbishing of the entry monument signs with the Church of Later Day Saints and Outdoor Media Group. COMMISSION BUSINESS 1. Approval of the Minutes It was moved by Commissioner Edwards, seconded by Commissioner Miller to approve the minutes of the September 8, 1997 Community Services Commission as prepared. The motion carried as follows: AYES: NOES: ABSTAIN: 4 COMMISSIONERS: 0 COMMISSIONERS: I COMMISSIONERS: Comerchero, Edwards, Miller, Henz None Nimeshein Election of Chairperson and Vice Chairperson 2.1 Elect a member of the Community Services Commission to serve as Chairperson from November 1, 1997 to October 31, 1998. It was moved by Commissioner Comerchero, seconded by Commissioner Miller to appoint Commissioner Edwards as Chairperson of the Community Services from November 1, 1997 to October 31, 1998. The motion carried as follows: AYES: 5 COMMISSIONERS: Comerchero, Edwards, Miller, Nimeshein, Henz NOES: 0 COMMISSIONERS: None 2.2 Elect a member of the Community Services Commission to serve as Vice Chairperson of the Community Services Commission from November 1, 1997 to October 31, 1998. It was moved by Commissioner Edwards0 seconded by Commissioner Comerchero to appoint Commissioner Nimeshein as Vice Chairperson of the Community Services from November 1, 1997 to October 31, 1998. The motion carried as follows: AYES: 5 COMMISSIONERS: Comerchero, Edwards, Miller, Nimeshein, Hertz NOES: 0 COMMISSIONERS: None Cultural Arts Planning Committee Deputy Director Herman Parker' presented the staff report and asked for two members of the Commission to serve on the Cultural Arts Planning Committee. Commissioners Miller and Nimeshein volunteered to serve on the Cultural Arts Planning Committee. It was moved by Commissioner Comerchero, seconded by Commissioner Edwards to approve Commissioners Miller and Nimeshein to serve on the Cultural Arts Planning Committee. The motion carried as follows: AYES: 5 COMMISSIONERS: Comerchero, Edwards, Miller, Nimeshein, Hertz NOES: 0 COMMISSIONERS: None Winchester Creek Park Uodate Development Services Administrator Phyllis Ruse presented a report on the Winchester Creek Park project. This was a receive an file report. Community Services Director's Regort Director Nelson explained the Temeku Hills Golf Course resident green fee discount program. The proposed discount is $5.00 per player per round weekdays before 7:30 am and between 10:30 am and 12:30 pm; and, $7.00 per player per round weekends between 10:30 am and 12:30 pm. Director Nelson advised the Commission he will be speaking at the Ortega Parks and Recreation District Board meeting on Wednesday, October 15, 1997, regarding Proposition 218. Community Services Commissioner Reports Commissioner Miller advised the Commission he received a proclamation from the City Council on October 7, 1997, observing October 170 1997 as the bicentennial of Temecula. Commissioner Miller gave the plaque to staff to frame and hang at City Hall. Commissioner Edwards thanked the Commission for his nomination for Chairperson of the Community Services Commission. He congratulated Kevin Harrington on his promotion and welcomed him to the meetings. Commissioner Edwards congratulated Commissioner Miller on the receiving the Council's recognition of Temecula's bicentennial. Commissioner Miller thanked Commissioner Henz for his leadership as Chairperson of the Community Services Commission from November 1, 1997 to October 31, 1997. Commissioner Comerchero said he visited the Senior Services Center on Winchester Road and it became apparent they may need some help at this center. Commissioner Comerchero asked staff to agendize this item. Director Nelson said staff would put this item on the next agenda. Adjournment Chairman Henz declared the meeting adjourned at 8:35 P.M. The next regular meeting of the Community Services Commission will be held on Monday, November 10, 1997, 7:00 P.M., at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula. Secretary Chairman Jack Henz ITEM NO. 2 CITY OF TEMECULA AGENDA REPORT TO,' FROM: DATE: Community Services Commission Shawn D. Nelson, Director of Community Services November 10, 1997 SUBJECT: The Link Program PREPARED BY: Herman D. Parker, Deputy Director of Community Services RECOMMENDATION: report. That the Community Services Commission receive and file this BACKGROUND: In April, 1997 the Rancho - Temecula Area Woman's Club began providing volunteer receptionist services at the main entrance to City Hall. The Woman's Club has done an outstanding job greeting the public who visit City Hall and directing visitors to various City Departments. However, on Friday, October 31, 1997, the Woman#s Club expanded their volunteer efforts and held a kick-off celebration to introduce their new 'Link" program, a telephone 'help line" program serving the Temecula Valley. An oral presentation will be provided by staff to present the Commission with an overview of this exciting new human service program. R:\a~reports\link November 6, 1997 ITEM NO. 3 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission Shawn D. Nelson, Director of Community Services November 10, 1997 Financing for Senior Citizen Services PREPARED BY: RECOMMENDATION: report. r~_Herman D. Parker, Deputy Director of Community Services That the Community Services Commission receive and file this BACKGROUND: Senior citizen services are being offered in Temecula at two facilities; the Mary Phillips Senior Center and the Temecula Senior Services Center. Both facilities offer the community an array of quality senior citizen services including, recreation activities, human services and assistance programs. Funding to operate these facilities is provided by several sources. Staff will now provide you with a brief overview of the funding sources available for these facilities and services to operate. R:%a\reporti\$rlervlces November 3, 1997 ITEM NO. 4 FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT Community Services Commission Shawn D. Nelson, Director of Community Services November 1 O, 1997 Cancellation of the December 8, 1997 Meeting PREPARED BY: ~, RECOMMENDATION: Gail L. Zigler, Administrative Secretary That the Community Services Commission: Cancel the December 8, 1997 Community Services Commission meeting and adjourn to the regular meeting of January 12, 1998. DISCUSSION: Due to conflicts with vacation schedules and holiday events, the Community Services Commission has canceled the December meeting in the past. If approved, the Community Services Commission will resume their regularly scheduled monthly meetings on January 12, 1998. ITEM NO. 5 FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT Community Services Commission Shawn D. Nelson, Director of Community Services November 10, 1997 Community Services Commission Park Tour PREPARED BY: ~', RECOMMENDATION: annual park facility tour. Gaff L. Zigler, Administrative Secretary That the Community Services Commission select a date for the DISCUSSION: The Community Services Commission cancels the regularly scheduled December meeting due to conflicts with holiday vacations and events. However, the Commission selects a date to go on a park facility tour sometime during the month of December or January.