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HomeMy WebLinkAbout020998 CSC AgendaAGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, FEBRUARY 9, 1998 7:00 P.M. CALL TO ORDER: FLAG SALUTE: ROLL CALL: PRESENTATIONS: Chairman Tom Edwards Commissioner Nimeshein Henz, Mey|er, Miller, Nimeshein, Edwards Matthew Fagan, City of Temecula Special Presentation by the Community Services Director PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. I~\CSCAG~TD\020998.CSC t Februa~/5, 1998 COMMUNITY SERVICF-~ COMMISSION DIVISION REPORTS FF, BRUARY 9, 1998 COMMISSION BUSINESS Al~l)roval of the Minutes RECOMMENDATION: 1.1 Approve the minutes of the January 12, 1998 Community Services Commission meeting. Cultural Arts Master Plan 2.1 Receive and file report. Temecula Duck Pond RECOMMENDATION: 3.1 Review plans for Phase II tree planting and removal. 3.2 Review plans for Phase II bandstand/gazebo. 5 Concert on the Green - Sel)tember 19. 1998 4.1 Placed on the agenda at the request of Chairman Edwards, for discussion. COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER REPORTS COMMUNITY SERVICF~.~ COMMISSION FEBRUARY 9, 1998 ADJOURNMENT The next regularly scheduled meeting of the Community Services Commission will be held on Monday, March 9, 1998, 7:00 P.M., at Temecula City Hall, 43200 Business Park Drive, Temecula, California. ~\CSCAGI~ID\0'20998,CSC 3 Februa~5, 1998 ITEM NO. 1 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES DEPARTMENT HELD MONDAY, JANUARY 12, 1998 A regular meeting of the City of Temecula Community Services Commission was held on Monday, January 12, 1998 7:00 P.M., at the Temecula City Hall, 43200 Business Park Drive, Temecula, California. The meeting was called to order by Chairman Tom Edwards. Commissioner Miller led the flag salute. SWFARING IN CEREMONY In the absence of the City Clerk, June Greek, incoming Community Services Commissioner James Meyler was unofficially sworn in by Administrative Secretary Gall Zigler. PRESENT: 5 COMMISSIONERS: Henz, Meyler, Miller, Nimeshein, Edwards ABSENT: 0 COMMISSIONERS: None Also present were Community Services Director Shawn Nelson, Deputy Director Herman Parkar, Recreation Superintendent Julia Pelletier, Development Services Administrator Phyllis Ruse, Maintenance Superintendent Kevin Harrington and Administrative Secretary Gall Zigler. PRESENTATIONS The Community Services Commission presented a Certificate of Appreciation to: AI Crisp, Public Works Engineer, City of Temecula Dr. Swanson and John Baker, for their donation of an organ to the City of Temecula PUBLIC COMMENTS None DIVISION REPORTS Maintenance Superintendent Kevin Harrington reported the following: A year end pool maintenance program is complete at the Community Recreation Center. The tree light installation at the Temecula Duck Pond is complete. The Maintenance Division has hired a Facility Aide to work part-time and assist in the preparation of special meetings and conferences held at City facilities. The division assisted recreation staff with the 5th Annual Santa's Electric Light Parade. Recreation Superintendent Julie Pelletier reported the following: The 5th Annual Santa's Electric Ught Parade was held on Thursday, December 4, 1997, and was well attanded by the public. Staff received many positive comments. The Annual Holiday Ughts and Festive Sights was held on December 11 and December 13, 1997. Residences and local business participated in the event. Staff had to make some last minute changes due to the heavy winds and damage to some of the displays. 14 tons of snow was delivered to the CRC for the Annual Winter Wonderland festivities. There were approximately 700 children and adults who participated in the breakfast with Santa, craft fair and snow frolic. The City of Temecula Community Services Department will be receiving two Agency Showcase Awards at the CPRS Conference to be held in March 1998. The 1997 Fourth of July Fireworks Spectacular poster won 1st place and the Fourth of July logo won 2nd place. The 1998 Winter/Spring Guide to Leisure Activities has been mailed out to the public. Due to the increase in programs and contracted classes, this issue of the recreation brochure increased to 32 pages. Commissioner Meyler asked why the Guide to Leisure Activities is only mailed out twice a year and not quarterly. He expressed concern that residents would put the brochure aside and miss out on activities that take place in the months the brochure covers. Deputy Director Herman Parker explained that due to the cost of producing a quality brochure, it would not be financially feasible to distribute a quarterly issue. He said staff supplements the recreation guide with flyer advertisements of classes and special events that are posted and distributed at all the City's facilities, press releases, etc. Development Services Administrator Phyllis Ruse reported the following: Two park projects are currently out to bid. Margarita Community Park bid opening is scheduled for January 15, 1998, and Winchester Creek Park bid opening is scheduled for January 22, 1998. Projects currently under construction are the ADA Park Improvement Project. Rancho California Sports Park is the first of four, including John Magee Park, Calla Aragon Park and Veteran's Park to be completed. It is anticipated the improvement project at the Rancho California Sports Park will be complete by the end of February 1998. Projects currently in plan check are Temecula Duck Pond Phase II, Margarita Sidewalk Project, and the Temperature Control System at the Community Recreation Center. COMMISSION BUSINESS 1. Ai~provd of ~e Minutes It was moved by Commissioner Edwards, seconded by Commissioner Miller to approve the minutes of the November 10, 1997 Community Services Commission as prepared. The motion carried as follows: AYES: 4 COMMISSIONERS: Henz, Miller, Nimeshein, Edwards ABSTAIN: 1 COMMISSIONERS: Meyler NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None At the request of the Community Services Director, Chairman Edwards reordered the agenda and proceeded to Item No. 3. 3. TTA License Agreement - NWSC Deputy Director Herman Parker presented the staff report. Commissioner Meyler asked why the Commission is reviewing the agreement. Deputy Director Parker explained the property is presently owned by the Redevelopment Agency and by ordinance and resolution the City of Temecula Community Services Department has been using the site as a park site. This action is a renewal of that agreement. Commissioner Nimeshein asked if this property was the same property the Commission discussed building as soccer fields. Director Nelson told the Commission the City Council is currently focusing on traffic issues within the City and the master plan for this site has been pulled off the Capital Improvement Program (CIP) for some time. Since there is no money currently in the CIP for the next five years, the City feels this is an excellent opportunity for the TTA to continue to utilize the site for their special events, Commissioner Nimeshein asked if this agreement limits the availability of the site for use by other groups and/or organizations. Director Nelson said the agreement allows the City to utilize the site during the last two weeks of June of each year for other uses. Director Nelson said the City has a very good working relationship with the TTA therefore if the City wanted to co-sponsor an event, the TTA would be willing to work with the City. The motion carried as follows: AYES: NOES: ABSENT: 5 COMMISSIONERS: 0 COMMISSIONERS: 0 COMMISSIONERS: Henz, Meyler, Miller, Nimeshein, Edwards None None Commissioner Nimeshein said he feels the relationship between the City of Temecula and the Temecula Town Association is a very good partnership. 2. The Temecule Duck Pond Development Services Administrator Phyllis Ruse presented the staff report. Commissioner Meyler asked if the bandstand will be suitable for the annual Concert on the Green event. Phyllis said staff will verify the size of the bandstand/gazebo and the flat area surrounding it. Commissioner Hertz asked if staff anticipates the Eucalyptus trees at the corner of Ynez Road and Rancho California Road, will withstand the construction of road improvements. Phyllis said that staff anticipates these trees will come through the construction process well. Commissioner Henz asked about cut through traffic and safety for pedestrians using the crosswalk within the park. Phyllis said staff will look at a cross walk and/or speed undulation if this issue becomes a problem. Commissioner Nimeshein said when the Commission approved the plan originally, the Commission unanimously agreed that a stop sign should be installed at the cross walk to protect pedestrians who would be going back and forth between the two portions of the Temecula Duck Pond. Deputy Director Herman Parker said a stop sign can be added to the design. Commissioner Henz said the Commission would like to see stop signs placed at the crosswalk that links the two portions of the Temecula Duck Pond. Commissioner Henz asked staff for a status on the water fowl at the pond. Maintenance Superintendent Kevin Harrington said the City has an ongoing control mechanism in place. He added that this year has been particularly bad with regards to migrating water fowl. COMMUNITY SERVICES DIRECTOR'S REPORT None COMMUNITY SERVICES COMMISSIONER REPORTS None OFFICIAL SWEARING IN CEREMONY City Clerk June Greek administered the Official Oath of Office to Commissioner James Meyler. ADJOURNMENT Chairman Edwards declared the meeting adjourned at 8:22 P.M. The next regular meeting of the Community Services Commission will be held on Monday, February 9, 1998, 7:00 P.M., at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula. Secretary Chairman Tom Edwards ITEM NO. 2 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission Shawn D. Nelson, Director of Community Services February 9, 1998 Cultural Arts Master Plan, Status Report PREPARED BY: ~erman D. Parker, Deputy Director of Community Services RECOMMENDATION: That the Community Services Commission receive and file this report. BACKGROUND: In September 1997, at the request of City Council, the Community Services Department released a Request For Qualifications (RFQ) for qualified firms to submit a proposal to develop a Cultural Arts Master plan for the City of Temecula. It is the City's intent to develop a Cultural Arts Master Plan that will assess the City's cultural arts, both past and present, and establish a mission statement, goals and objectives for the continued enhancement of cultural arts in Temecula. It is envisioned that the Cultural Arts Master Plan will contain elements that include, at a minimum, community needs assessment, historical preservation; arts and education; and, a performing arts center, its location, and its funding. A total of five firms responded to the City's Request for Qualifications. Staff carefully reviewed each proposal submitted and selected three firms for an interview by a committee of staff and elected officials. At the conclusion of the interview process, the committee selected AMS Planning and Research Corporation of Petalurea, California, as the most qualified firm, Over the past several weeks, staff has worked with the City Attorney and AMS Planning and Research to develop an Agreement for Consultant Services and Scope of Services. The development of the Cultural Arts Master Plan by AMS Planning and Research will cost $50,000. Staff is confident that the agreement will enable the City and community to effectively develop a high quality Cultural Arts Master Plan. Staff will be forwarding the agreement to the City Council for approval on February 24, 1998. r:\ziglgrg\reports\AMSCSC ITEM NO. 3 TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT Community Services Commission Shawn D. Nelson, Director of Community Services February 9, 1998 Temecuia Duck Pond Improvement Project PREPARED BY: Phyllis L. Ruse, Development Services Administrator RECOMMENDATION: That the Community Services Commission: 1. Review plans for Phase II tree planting and removal. 2 Review plans for Phase II bandstand/gazebo. BACKGROUND: On January 12, 1998, staff made a brief presentation, updating the Commission on the design progress for the Temecula Duck Pond Improvement Project. At that time, questions concerning possible tree removal or relocation and space needs for future concerts were raised including the design of the bandstand/gazebo. Staff has researched these issues and will make a brief presentation addressing these concerns. ITEM NO. 4 CITY OF TEMECULA AGENDA REPORT TO; Community Services Commission FROM: Shawn D. Delson, Director of Community Services DATE: February 9, 1998 SUBJECT: Location for Concert on the Green PREPARED BY: ,-~erman D. Parker, Deputy Director of Community Services RECOMMENDATION: report. That the Community Services Commission receive and file this BACKGROUND: At the March 10, 1997 Community Services Commission meeting, the Commission discussed potential site locations for the upcoming "Concert on the Green" event. A copy of the staff report is attached for your review. At the request of Chairman Edwards, this item is open for further discussion. ATTACHMENT TO; FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT Community Services Commission Shawn D. Nelson, Director of Community Services March 10, 1997 Location for the Arts Council Annual Concert on the Green PREPARED BY: t~,Herman D. Parker, Deputy Director of Community Services RECOMMENDATION: That the Community Services Commission: Receive and file this report regarding a location for the Arts Council's Annual "Concert on the Green" event. BACKGROUND: In years past, the Arts Council has scheduled and held it's annual "Concert on the Green" on the open turf area adjacent to the Embassy Suites Hotel, at the corner of Rancho California Road and Ynez Road. As a result of this property recently being purchased and construction on the site scheduled to begin, the Arts Council must find a new location to host the "Concert on the Green" event. The event is scheduled for a Sunday afternoon in September 1997. In a proactive attempt to assist the Arts Council in identifying a new location for the event, staff has evaluated several city park sites as potential locations to host this years event. Adequate restroom facilities, ample parking, access to electrical service and facility use conflicts were all considered. Staff concluded that there are two (2) park sites that could adequately accommodate the event; the Rancho Vista Fields of the Rancho California Sports Park and Paloma Del Sol Park. Both of these facilities have ample parking, restroom facilities and should have no scheduling conflicts on a Sunday afternoon in September. The "Concert on the Green" event presents no facility use or ordinance conflicts and falls within the guidelines of our park use ordinance. As a result, staff would be pleased to work directly with the Arts Council to schedule and approve this annual community-wide special event. This item was placed on the agenda this month for discussion at the request of Commissioner Edwards who will provide us with additional comments,