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HomeMy WebLinkAbout012199 CC/CSD/RDA Jnt. Minutes MINUTES OF A JOINT TEMECULA CITY COUNCIL, COMMUNITY SERVICES DISTRICT, AND REDEVELOPMENT AGENCY WORKSHOP MEETING JANUARY 21, 1999 A joint meeting of the Temecula City Council, Community Services District, and Redevelopment Agency was called to order at 6:03 P.M. in the City Council Chambers, 43200 Business Park Drive, Temecula, California. Mayor Ford presiding. ROLL CALL Present: Councilmembers: Comerchero, Lindemans, Robeds, Stone*, and Ford. Absent: Councilmember: None. * - Councilman Stone arrived to the meeting at 6:12 P.M. PUBLIC COMMENTS No comments. CITY COUNCIL/COMMUNITY SERVICES DISTRICT/AND REDEVELOPMENT AGENCY REPORTS In light of a recent City Council discussion regarding the extension of Meadows Parkway, Councilman Lindemans requested that the matter be discussed this evening. No Council objection was noted with regard to discussing the Subsequent Need Item (as noted below). Agenda Item No. 2 was discussed out of order. 2 Acceptance of Grant of Easement for Traffic Si.Qnal EQuipment RECOMMENDATION: 2.1 That the City Council authorize consideration of this Item as a Subsequent Need Item pursuant to Government Code Section 54954.2 because the need to consider this Item arose after the agenda for this meeting was posted (although this Item was posted 48 hours prior to the meeting), and the City Coundl must act on this pdor to the close of escrow for the sale of the property which will occur pdor to the next meeting; 2.2 Adopt a resolution entitled: RESOLUTION NO. 99-04 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING A GRANT OF EASEMENT FOR TRAFFIC SIGNAL INSTALLATION, MODIFICATION, AND Minutes%012199 1 MAINTENANCE PURPOSES, INFRASTRUCTURE IMPROVEMENTS PROMENADE MALLPROJECT FACILITATING RELATING TO THE Deputy Director of Public Works Parks reviewed the staff report (as per agenda material), advising that title reports have been checked to verify owners of record. For Mayor Ford, City Attorney Thorson clarified that the Development Agreement with Forest City granted Forest City the authority to assign portions of the Agreement and that it had been anticipated that there would be other Forest City-related entities which would be holding title to certain portions of this property. MOTION: Councilman Lindemans moved to approve the staff recommendation. The motion was seconded by Councilman Comerchero and voice vote reflected unanimous approval with the exception of Mayor Pro Tern Stone who was absent. At this time, discussion followed with regard to Agenda Item No. 1. I Workshop Discussion on Capital Improvement Program Priorities RECOMMENDATION: 1.1 Provide Staff with direction as to project priorities; 1.2 Approve in concept a plan for staff resources for current construction projects. Acting City Manager Nelson reviewed the purpose of this Workshop, advising that a status report will presented of the current $52 million Capital Improvement Projects; that additional funding sources, which are currently not committed within the City's Capital Improvement Projects, will be identified; that unfunded Capital Improvement Projects will be presented for discussion ranging from Capital Projects, Public Facility Projects, and Redevelopment Projects; that staff will provide a recommended Work Plan as it relates to the Capital Improvement Projects which will then create the basis of discussion as to pdodtization; and that staff is requesting direction as to the Staffing Plan in order to expedite the forthcoming projects. Considering the available resources, Mr. Nelson commended the Public Works Depadment on an outstanding job. As per PowerPoint, Senior Engineer Hughes proceeded with the Traffic Project Status Report (copies of record), advising that a 24-hour work day for the Overland Drive Overcrossing project would require Caltrans' approval and that the contractor for this project has indicated an objection to a 24-hour work day. In light of Senior Engineer Hughes' comments, Mayor Pro Tern Stone requested that the 24- hour workday be further addressed to ensure the simultaneous completion of the Overcrossing and the Mall. Mr. Stone suggested that additional incentives be explored and offered to the contractor in order to provide for a 24-hour work day. Acting City Manager Nelson noted that he has discussed the Overcrossing with Mr. Bob Lopez, representing Southem California Edison, to ensure cooperation with the contractor of the project as to the relocation of Southern California Edison facilities as well as expeditious Minutes~01 2199 2 handling of the project and noted that staff will further pursue and discuss the possibility of incentives with the contractor in an effort to provide a 24-hour work day. Noting that the contractor relayed confidence that he would be able to complete the project within the specified time by working a 6:30 A.M. to 11:00 P.M. work schedule, Senior Engineer Hughes noted that staff will continue discussions with the contractor. To avoid any delays, Mr. Hughes advised that staff has been communicating with Southern California Edison as to the relocation of SCE facilities. In an effort to further expedite the project, Mr. Hughes informed the Councilmembers that staff has been exploring other measures to reduce the project time such as an alternative retaining wall design which would reduce the settlement period as well as the cost. Councilman Comerchero concurred with Mayor Pro Tem Stone to provide reasonable incentives to the contractor to provide a 24-hour work day. It was the consensus of the City Council to provide an update as to the status of this project. Senior Engineer Hughes continued with his presentation by reviewing the recently completed Capital Improvement Projects (CIP) and Capital Improvement Projects currently being administered by the Public Works Department (as per wdtten matedal of record). At this time, Finance Director Roberts provided information with regard to available funding sources which are currently not committed to the Redevelopment Agency or the City's General Fund and which could be utilized for various projects, advising that for Redevelopment, staff has identified $4.7 million comprised of $1.17 million of unallocated tax increments fund balance, $2.0 million proceeds from the sale of RDA property, and $1.57 million existing Capital Project Funds. In the General Fund, Finance Director Roberts advised that staff has identified $2.76 million of unallocated balance as of June 30, 1998, advising that in total approximately $7.5 million would be available for traffic, public facility, or Redevelopment projects. Of the recently completed Capital Improvement Projects, Senior Engineer Hughes noted that no overages, which would require City Council, have occurred and that the projects are being completed close the contract pdce. At this time, Acting City Manager Nelson introduced the next Agenda Item - Traffic Projects. By way of handouts, Deputy Director of Public Works Parks reviewed the Traffic Projects advising that they were divided into three categories as follows: · Category I - projects which could be completed prior to Mall opening --striping, signal modifications; · Category II - projects which could be completed within 6 to 24 months - minor roadway improvements - raised medians, road widening for right tum lanes, etc.; · Category III - projects which would required Capital Improvement Projects process and require additional right of way or major street improvement plans. Minutes~012199 Reviewing Category I in more detail, Mr. Parks advised that 27 projects were identified as a result of City Council input, staff input, and input from Mr. Bob Davis, noting that the estimated cost would be $250,000.00. City Attorney Thorson advised that Mayor Pro Tem Stone must abstain from issues regarding Old Town projects including the First Street Bridge. At this time, Senior Engineer Hughes further reviewed Category II projects (short-term projects within a 2- to 5-year timeframe - as per agenda matedal of record - as well as new transportation projects identified by City Council and new future transportation projects identified dudng the Circulation Element process. For Councilman Roberts, Senior Engineer Hughes provided clarification with regard to the cost associated with the redesignation of I-15 to Urban Freeway with Councilman Roberts suggesting that a letter be sent to the Riverside County Transportation Committee (RCTC), requesting specific clarification as to the process of obtaining this redesignation. Mr. Roberts advised that the Mayor of the City of Murdeta had noted no objection to such a redesignation. Mayor Ford requested that a letter be sent to the RCTC. Mr. Hughes proceeded with an overview of those unfunded transportation projects which would be the most financially viable projects and priodtized them as follows: · First Street Bridge · Diaz Road extension · Murdeta Creek Crossing - north of Winchester Road at Date Street of Cherry Street · Murdeta Creek Crossing - south of Winchester Road between Rancho California Road and Winchester Road · Diaz Road realignment at Rancho California Road · Pala Road Phase II · Ynez Road widening from Rancho California Road to La Paz Street · Pauba Road improvement- Phase II · Santiago Road extension to Margarita Road · Margarita Road widening from Pauba Road to Highway 79S At the January 20, 1999, joint Planning Commission/Traffic/Public Safety Commission meeting, Deputy City Manager Thomhill advised that the two Commissions reviewed the short-term projects and agreed with the forthcoming recommendation relative to these projects but made some modifications to the pdodtization. Mr. Thornhill clarified that the connection between Rainbow Canyon Road and Pala Road at the tribal property has been deleted and that staff will continue to investigate a connection between Rainbow Canyon Road and Pala Road but that it will not involve the tribal property. For Mayor Ford, Senior Engineer Hughes confirmed that the La Serena Way from Margarita Road to Meadows Parkway has been funded. By way of a worksheet, Assistant City Manager O'Grady reviewed the unfunded park and public facility projects which include projects in the current Capital Improvement Projects as well as future Capital Improvement Projects as well as projects in the Capital Improvement Projects but ones which have not been fully funded. Minutes~01 2199 4 Mr. O'Grady as well proceeded with a detailed overview of unfunded park projects such as Margadta Park Community Center, Northwest Sports Complex (noting that staff will investigate the Cathedral City park operations), and joint Cityrremecula Valley Unified School Distdct pool project. For Councilman Lindemans, Assistant City Manager O'Grady noted that financing alternatives will be explored for the Library as well as the Performing Arts Center. Advising that the Library Design Committee is proceeding with the design and location of the future library, Councilman Roberts noted that the design of such a fadlity or any fadlity for which funding is requested must be completed prior to the City being able to apply for Federal/State grants. Advising that Councilman Roberts, Mayor Ford, and he will be traveling to Washington in March to discuss several issues with the City's lobbyist including Library grants, Mayor Pro Tern Stone noted his preference to obtain grants to construct such a facility versus taxing the residents, advising that pdvate donors have indicated an interest to donate monies to a City of Temecula library. Acting City Manager Nelson advised that the Performing Arts Center was addressed in the City's Cultural Arts Center Master Plan and that this issue would be addressed by the City Council at the February 23, 1999, meeting. Recommending that Redevelopment Agency activities continue, Housing and Redevelopment Manager Meyer highlighted the following three areas: · Seismic retrofit of the Mercantile Building - now under Agency ownership · Existing Agency properties in Old Town to provide additional public parking · Continue the funding of the fac,,ade improvement program, land acquisition, and related revitalization activities. Referencing the previous comments, Mr. Meyer noted that staff would recommend that million be set aside for the continued renovation of Old Town. In light of the aforementioned discussion, Acting City Manager Nelson relayed staff's recommendation to utilize the identified uncommitted $7.5 million as follows with Deputy Director of Public Works Parks providing additional clarification: $2.0 million for Redevelopment Agency projects First Street Bddge Crossing - reviewed the importance of this project as it relates to the Circulation Element; advised of the three C, rossings at Murdeta Creek - Winchester Road, Rancho California Road, and Main Street; noted that Main Street is the only crossing into Old Town; that First Street Bridge would replace the Main Street bridge and provide an alternative route into the residential areas as well as provide a bypass of Front Street; that the construction of First Street Bddge will allow traffic to cross the freeway at Santiago Road and SR 79 and create more of a conduit from the industrial park to relieve traffic congestion at Rancho California Road and Ynez Road; that the project has been designed and that the City owns the necessary right-of way; that all Environmental clearances have been completed; and Minutes~0121 99 5 that the project, if approved, could go to bid and be completed within a two-year pedod. Category I - $250,000.00 Murdeta Creek Crossing - north and south - complete a feasibility study and have design completed. For Councilman Lindemans, Deputy Director of Public Works Parks noted that the construction of the First Street Bddge could, for the time being, be in lieu of constructing the Westem Bypass; advised that a study report for an interchange at Santiago Road would take approximately 2 to 3 years after which the design phase and the construction time would take approximately 4 to 5 years. Reiterating the need to complete the design phase pdor to the City obtaining any funding, Councilman Roberts spoke in support of constructing First Street Bddge. Although speaking in support of constructing the First Street Bddge, Councilman Comerchero noted that the City Council must consider how the constrUction of the project may potentially impact other projects such as extending Santiago Road to Margarita Road. In response to Mayor Ford, it was noted that if the City were to proceed with the First Street Bridge that associated striping, signage, and signalization at Santiago Road/First Street/Front Street has been incorporated into the project budget. Mayor Ford requested that the Diaz Road realignment be placed on the proposed Work Plan. For Councilman Comerchero, Acting City Manager Nelson noted that the requested $2.0 million for Redevelopment Agency which would cover seismic retrofit of the Mercantile Building, additional parking, and factade improvement program, land acquisition, and related revitalization activities. MOTION: Councilman Lindemans moved to approve an allocation of $2.0 million dollars to the Redevelopment Agency and $3.85 million for the construction of First Street Bddge. The motion was seconded by Councilman Comerchero and voice vote reflected unanimous approval with the exception of Mayor Pro Tem Stone who abstained. Because the environmental process for the Circulation Element has not been completed, Acting City Manager Nelson noted that the Council is not being requested to approve it this evening. Further addressing the north/south interception and impact it may have on the City of Muraleta, Acting City Manager Nelson encouraged creating an open dialogue with the neighboring City to ensure the understanding of the mutual benefits of working in together on such projects. Mr. Bob Davis further commented on the Diaz Road connection at Vincent Moraga Road and how such a connection would complement the First Street Bddge improvement. MOTION: Mayor Pro Tem Stone moved to approve the Category I projects in the amount of $250,000.00; approve the Murdeta Creek Crossing north in the amount of $700,000.00; approve the Murrieta Creek Crossing south in the amount of $700,000.00; approve the Diaz Road realignment in the amount of $810,000.00 (as it relates to RCTC funding); and approve the redesignation of I-15 to Urban Freeway. The motion was seconded by Councilman Comerchero and voice vote reflected unanimous approval. Minutes%012199 6 Councilman Lindemans requested that the extension of Meadows Parkway be addressed at the next City Council Workshop with Deputy Director Public Works Parks advising that Lennar had completed design plans to construct the extension; that the construction of this extension is to be split by Lennar and McMillan; that the construction schedule for this project reflects a completion date of two years. In order to cladfy the City Council's intent, at a previous meeting, with regard to Meadows Parkway, Acting City Manager Nelson suggested that the minutes as well as the videotape be reviewed and that the matter be discussed in more detail at the next City Council workshop. In light of the additionally approved projects (as noted above), it was requested that the City Council approve additional staffing as follows: · 4 City full/time employees I Senior Engineer I Associate Engineer 1 Assistant Engineer 1 Senior Public Works Inspector · 6 project employees It was noted that the associated costs to fund these positions would be funded in total for the next three years through the Capital Improvement budgets under Administrative Section and that the cost to the City would be less than if the City were to contract these services out. MOTION: Councilman Lindemans moved to approve staff's request for the additional staffing (as noted above). The motion was seconded by Councilman Roberts and voice vote reflected unanimous approval. In light of this evening's discussion and in light of the past and upcoming improvement projects, Councilman Comerchero apologized to the Public Works Department for not addressing the Department's staffing needs pdor to now and commended the Department on a job well done. Acting City Manager Nelson commended the City Council for addressing these difficult issues and relayed appreciation to the Council's for the support of the additional staffing needs. For Mayor Ford, Mr. Nelson noted that additional information would be provided to the Council at the next Workshop with regard to the redesignation of I-15 to Urban Freeway and that a letter would be sent to RCTC requesting additional clarification as to the redesignation process. Minutes~012199 7 ADJOURNMENT At 8:08 P.M., Mayor Ford formally adjourned the City Council meeting to Tuesday, January 26, 1999, at 7:00 P.M. Steven J. Ford, Mayor ATTEST: jones~'~H~, C~~'~ [SEAL] Minutes~012199 8