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HomeMy WebLinkAbout091498 CSC AgendaAGENDA TEMECULA COI~%IUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, SEPTEMBER 14, 1998 7:00 P.M. CALL TO ORDER: FLAG SALUTE: ROLL CALL: PRESENTATIONS: Chairman Tom Edwards Commissioner Henz Henz, Meyler, Miller, Nimeshein, Edwards Rancho Fruit Market Alan Shaw, D.N.A. Enterprises David Smith, City of Temecula Police Officer Jenni Huter, City of Temecula Employee PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. ~\CSCAGEND/091498 .CSC I September t O, 1998 DIVISION REPORTS COMMISSION BUSINESS Aooroval of the Minutes RECOMMENDATION: 1.1 Approve the minutes of the July 8, 1998 Community Services Commission meeting. ADA Imorovement Project Comlpletion RECOMMENDATION: 2.1 Receive and file. 3. Termination of Temecula Valley Museum Lease Aqreement RECOMMENDATION: 3.1 That the Community Services Commission receive and file the report on the termination of the Temecula Valley Museum Lease Agreement. COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER REPORTS ADJOURNMENT The next regularly scheduled meeting of the Community Services Commission will be held on Monday, October 12, 1998, 7:00 P.M., at Temecula City Hall, 43200 Business Park Drive, Temecula, California. ~%CSCAGEND/091498 .CSC 2 September 1 O, 1998 ITEM NO. 1 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION MONDAY, JULY 13, 1998 A regular meeting of the City of Temecula Community Services Commission was held on Monday, July 13, 1998, 7:00 P.M. at the Temecula City Hall, 43200 Business Park Drive, Temecula, California. The meeting was called to order by Commissioner Tom Edwards. PRESENT: 5 COMMISSIONERS: Henz, Meyler, Miller, Nimeshein, Edwards 0 COMMISSIONERS: None Also present were Director Herman Parker, Recreation Superintendent Julie Pelletier and Administrative Secretary Gail Zigler. PRESENTATIONS The Community Services Commission presented a Certification of Appreciation to the following: Mark and Mickey Evans KRTM Radio PUBLIC COMMENT None DIVISION REPORTS In the absence of the Development Services Administrator, Director Parker reported that Winchester Creek Park and Margarita Community Park continue to move forward in the construction process. In the absence of the Maintenance Superintendent, Director Parker reported that the air- conditioning units have been installed at the Community Recreation Center gymnasium. Recreation Superintendent Julie Pelletier reported the following: The July 4th Holiday events were a success. The parade, Sports Park activities and the Fireworks Extravaganza attracted a large crowd from Temecula and the surrounding communities. R:/csd/minutes/07/08/98 · The Summer Day Camp program is currently underway. Summer hours are in affect at the Community Recreation Center Pool. The Summer Swim Lesson program is also in affect. Chairman Edwards congratulated the staff on the summer/fall edition of the Guide to Leisure Activities. Commissioner Henz said he was very impressed with the July 4m activities that were offered to the community by the Community Recreation Department. Director Parker said the special events are City events and there are many departments and individuals who help make these events happen. He said the Police and Fire Departments, and Public Works should also be thanked. COMMISSION BUSINESS 1. Annroval of the Minutes It was moved by Commissioner Henz, seconded by Commissioner Meyler to approve the minutes of the June 8, 1998 Community Services Commission meeting. The motion carried as follows: AYES: 4 NOES: 0 ABSENT: 0 ABSTAIN: 1 COMMISSIONERS: Henz, Meyler, Miller, Nimeshein COMlVlISSIONERS: None COMMISSIONERS: None COMMISSIONERS: Edwards Sunday in the Park Program Recreation Superintendent Julie Pelletier presented the staff report. Maryanne Edward and Pat Comerchero, representing KicLzVoice, presented the Commission with an overview of the Sunday in the Park Program. They explained that event is designed with families in mind and will offer entertainment, music, arts, crafts, food, etc. R:/csd/minutes/07/08/98 Julie Pelletier said the City is assisting with advertising the events by distributing fliers to all the schools, press releases, etc. This item was receive and file. No action was taken. Joint Use Azreement for Lizhts at TVtlS Tennis Courts Director Herman Parker presented the staff report. Cara McMillen addressed the Commission with an overview of the USTA League Tennis program. She said that the Temecula League is growing and there is a lack of courts in the community. Debbie Martin, representing USTA, said that league has a need for court space for practice and tournaments. Commissioner Henz asked if the City has a tennis program. Director Parker said the City offers tennis lessons through the recreation brochure. The lessons are offered at Pala Community Park. Herman said the USTA is a national organization and the City will support them as part of the City' s program. Commissioner Edwards asked who will bare the burden of scheduling court time. Director Parker said the City will schedule the courts and provide the USTA with court time, as well allow for public use of the lighting tennis courts. Commissioner Henz asked if the City will assume any additional liability. Director Parker said not in general. He said the City currently operates two courts, with plans to build additional two courts in the f~ture. Commissioner Nimeshein asked if there are any conditions on the use of the courts. Director Parker said the tennis courts will be operated as any other City facility. The City's policy has been when a league is scheduled, they will be required to pay an additional $10 non-resident fee for participants who do not live in the City. Commissioner Meyler asked the City has other agreements like this in place. Director Parker answered yes; Temecula Middle School is an example. Commissioner Nimeshein expressed a concern about the City's long term relationship with the School District. He asked if there was a way for staff to go back and review the agreement in 4 to 5 years. R:/csd/minute~07/08/98 Director Parker said the City's contracts and agreements with the Temecula Valley Unified School District are mendable. He added that the City has a very good relationship with the School District and have never had a problem with going back to the School District to discuss issues. h was moved by Commissioner Henz, seconded by Commissioner Meyler to approve in substantial form, final form to be approved by City Manager and City Attorney, the agreement between the City of Temeeula and the Temecula Valley Unified School District (TVUSD) for joint use of the tennis courts at the Temecula Valley High School. The motion carried as follows: AYES: 5 COMMISSIONERS: Henz, Meyler, Miller, Nimeshein, Edwards NOES: 0 COMMISSIONERS: None ABSENT: 1 COMMISSIONERS: None Annoint One Commissioner To Serve on the Cultural Arts Master Plan Project Committee Director Parker presented the staff report. It was moved by Commissioner Henz, seconded by Commissioner Nimeshein to approve the appointment of Commissioner Meyler to the Cultural bats Master Plan Project Committee. The motion carried as follows: The motion carried as follows: AYES: 5 COMMISSIONERS: Henz, Meyler, Miller, Nimeshein, Edwards NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None Recognition Plaoue - Shawn D. Nelson Director Parker presented the staff report. It was moved by Commissioner Henz, seconded by Commissioner Nimeshein to approve the appointment of Commissioner Meyler to the Cultural Arts Master Plan Project Committee. The motion carried as follows: The motion was carded as follows: R:/csd/minutes/07/08/98 AYES: 5 COMMISSIONERS: Hertz, Meyler, Miller, Nimeshein, Edwards NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None 6. Cancel the August Meetins It was moved by Commissioner Nimeshein, seconded by Commissioner Hertz to cancel the meeting of August 10, 1998. The motion was carried as follows: AYES: 5 COMMISSIONERS: Henz, Meyler, Miller, Nimeshein, Edwards NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None COMMUNITY SERVICES DIRECTOR' S REPORT Director Parker thanked staff for assisting through his transition to Director of Community Services. He also thanked the Commission for their support and for their attendance at the July 4th Festivities. Director Parker reminded the Commissioners of the upcoming League of California Cities Community Services Conference, in Monterey, California on August 26, 27 and 28. Director Parker advised the Commission staff will bring forward a staff report in September or October about the installation of a teleeommunieations antenna at one of the City park sites. Commissioner Henz asked what is the purpose of the antenna. Director Parker said it is to help with cellular communications. COMMUNITY SERVICES COMMISSIONER REPORTS Commissioner Miller thanked staff for their efforts on the July 4m festivities. R:lcsd/minutes107/08/98 Commissioner Henz congratulated Herman Parker on his position as Director. He also thanked staff for the July 4m festivities. Commissioner Hertz asked about the status of the Duck Pond Project. Director Parker said the project is in final plan check and staff hopes to be out to bid in late July, early August. Commissioner Nimeshein congratulated Herman Parker on his position as Director. Commissioner Meyler congratulated Herman on his position as Director. ADJOURNMENT Chairman Edwards declared the meeting adjourned at 8:15 P.M. Chairman Tom Edwards Secretary R:/csd/minutes/07/08/98 ITEM NO. 2 CITY OF TEMECULA AGENDA REPORT TO.' Community Services Commission FROM: DATE: r~.4erman D. Parker, Director of Community Services September 14, 1998 SUBJECT: Americans with Disabilities Act Improvement Project Completion PREPARED BY: ~(/Phyllis L. Ruse, Development Services Administrator RECOMMENDATION: That the Community Services Commission receive and file the report on completion of the Americans with Disabilities Act Improvement Project. BACKGROUND: On August 11, 1998, the City Council accepted the completion of the Americans with Disabilities Act (ADA) Improvement Project. This project renovated four existing parks with the goal of making the park amenities accessible to disabled persons. The project was funded through a Community Development Block Grant and Development Impact Fees. The parks and their renovations were as follows: Veteran's Park: Concrete sidewalk/decomposed granite access to tot lot; all-access play surfaces for tot lot and swings; park benches; all-access picnic facilities; all-access drinking fountain. Calle Aragon Park: All-access play surface for tot lot; all-access picnic table; new play structure. John Magee Park New play structure installation; all-access play surface for tot lot; all-access picnic facilities, concrete sidewalk access to amenides. Rancho California Sports Park: Sidewalk and ramp access from the snack bar to ball fields 1, 2 and 6; all-access drinking fountain between fields 1 and 2; parking lot re-striping for handicapped parking; sidewalk from picnic shelter to the tot lot, pedestrian bridge and sidewalk from parking lot to tot lot. With the completion of these renovations, all of the City of Temecula's parks meet ADA guidelines. RUSEP\AGENDAS\ADA PARKIMPROVEMENTS ITEM NO. 3 TO; FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT Community Services Commission ~Herman Parker, Director of Community Services September 14, 1998 Termination of Temecula Valley Museum Lease Agreement PREPARED BY: Phyllis L. Ruse, Development Services Administrator RECOMMENDATION: That the Community Services Commission receive and file the report on the termination of the Temecula Valley Museum Lease Agreement. BACKGROUND: On August 23, 1994, the City and the Temecula Valley Museum, Inc., entered into a lease entitled "Amended and Restated Museum Lease Agreement by and between the City of Temecula and the Temecula Valley Museum, Inc." (the "Lease"). The Lease provides that the Corporation would construct a museum building of at least 6,100 square feet, construct an 1,800 square foot plaza, construct an outdoor interpretative area of 1,000 square feet, and renovate the historic St. Catherine's Church on property generally located at Sam Hick Monument Park at Moreno Road and Mercedes Street in the Old Town Area. The Lease further provides that the City would fund the work in the amount of $500,000 and that the work would be completed by January 1, 1996. At this time the renovation work on St. Catherine's church is complete and the work on the museum building is 90% complete. No invoices from the Museum Corporation for construction work are pending. The Project has suffered through many administrative and construction problems since commencement in 1994. City Staff has worked continuously and diligently with the Museum volunteers to resolve the problems and keep the Project on track for completion. As a result of these problems, the Museum Corporation was willing to voluntarily terminate its Lease with the City. On August 11, 1998, the City Council considered and approved the "Second Amendment to Amended and Restated Museum Lease, Terminating the Lease" with the Museum Corporation." Upon the termination of the Lease, the City obtained possession of the Property, the renovated St. Catherine's Church facility and the partially completed Museum Building. The City will need to complete construction of the Museum Building in order to preserve the work which has been completed and to provide for some use of this City asset. Staff is negotiating with the current contractor for the museum to enter into a contract with the City to complete the work. Staff will return to the City Council at a later date to request award of a construction contract to complete the Museum Building. The Museum currently operates St. Catherine's Church as a wedding chapel. There are several weddings already booked and scheduled through February, 1999. Staff will work with the Museum Board to continue reserving and renting the facility to the Museum for the purpose of conducting weddings. Staff will begin preparation of a plan for use of the Museum Building and will return to the Council with a report this Fall. At this point the Museum Corporation has a number of internal issues to resolve concerning the historic artifacts which it possesses. The Staff report will update the Council on this issue. ADDENDUM TO THE COMMUNITY SERVICES COMMISSION AGENDA OF SEPTEMBER 14, 1998 Commission Business 4. Temecula Duck Pond Master Plan RECOMMENOATION: 4.1 That the Community Services Commission receive and file this report. ITEM NO. 4 TO,' FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT Community Services Commission Herman Parker, Director of Community Services September 14, 1998 Temecula Duck Pond Master Plan PREPARED BY: Gall Zigler, Administrative Secretary RECOMMENDATION: report. That the Community Services Commission receive and file this BACKGROUND: Because the Community Services Commission reviewed and approved the master plan for the Temecula Duck Pond over one year ago, at the request of Chairman Tom Edwards, staff is bringing this item back to the Commission. The Community Services Commission and the City Council have approved the Temecula Duck Pond master plan. The project has been released for formal construction bid, bids have been received, and it is staff's intent to go forward with a recommendation to award a construction contract at the September 29, 1998, City Council meeting. The master plan for the Temecula Duck Pond includes the stabilization of the banks of the pond, parking improvements, a bandstand, restroom facility and open turf areas.