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121316 CC Agenda
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II] SUPPLEMENTAL CLOSED SESSION AGENDA TEMECULA CITY COUNCIL REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA DECEMBER 13, 2016 – 7:00 PM 5:30 PM - The City Council will convene in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matters: 3. CONFERENCE WITH LEGAL COUNSEL—POTENTIAL LITIGATION. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(2) with respect to one matter of potential litigation involving the Claim of Granite Construction Co. relating to the Main Street Bridge Over Murrieta Creek (Replacement) Project (PW03-05) pursuant to the Government Claims Act. A point has been reached where, in the opinion of the City Attorney, based on existing facts and circumstances, there is a significant exposure to litigation involving the City. Next regular meeting: Tuesday, January 10, 2017, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. NOTICE TO THE PUBLIC The agenda packet (including staff reports and public Closed Session information) will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula) after 4:00 PM the Friday before the City Council meeting. At that time, the agenda packet may also be accessed on the City's website — www.cityoftemecula.org — and will be available for public viewing at the respective meeting. Supplemental material received after the posting of the Agenda Any supplemental material distributed to a majority of the City Council regarding any item on the agenda, after the posting of the agenda, will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula, 8:00 AM — 5:00 PM). In addition, such material will be made available on the City's website — www.cityoftemecula.orq — and will be available for public review at the respective meeting. If you have questions regarding any item on the agenda for this meeting, please contact the City Clerk's Department, (951) 694- 6444. 1 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II] AGENDA TEMECULA CITY COUNCIL REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA DECEMBER 13, 2016 — 7:00 PM At approximately 9:45 P.M., the City Council will determine which of the remaining agenda items can be considered and acted upon prior to 10:00 P.M. and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end at 10:00 P.M. 5:30 PM - The City Council will convene in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matters: 1. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(1) with respect to two matters of pending litigation: (1) Aghapy Group v. City of Temecula, Riverside County Superior Court No. MCC1601065; and (2) Michael Hill v. City of Temecula, Riverside Superior Court No. RIC1501349. 2. Performance Evaluation—City Manager. Pursuant to Government Code Section 54957 to enable the City Council to evaluate the City Manager as required by his contract and to define goals and performance objectives. Next in Order: Ordinance: 16-12 Resolution: 16-71 CALL TO ORDER: Mayor Mike Naggar Prelude Music: Great Oak High School Choir Invocation: To Be Announced Flag Salute: To Be Announced ROLL CALL: Comerchero, Edwards, McCracken, Rahn, Naggar PRESENTATIONS/PROCLAMATIONS Presentation of Certificate of Appreciation to Susan Miyamoto Presentation by Western Riverside Council of Governments (WRCOG) for Regional Street Light Acquisition Program Presentation by Friends of the Folds of Honor to Folds of Honor for the Scholarship Program 1 PUBLIC COMMENTS A total of 30 minutes is provided for members of the public to address the City Council on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the City Council on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form may be filled out and filed with the City Clerk prior to the City Council addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or Council Business items on the agenda, a Request to Speak form may be filed with the City Clerk prior to the City Council addressing that item. Each speaker is limited to five minutes. CITY COUNCIL REPORTS Reports by the members of the City Council on matters not on the agenda will be made at this time. A total, not to exceed, 10 minutes will be devoted to these reports. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the City Council request specific items be removed from the Consent Calendar for separate action. 1 Waive Reading of Standard Ordinances and Resolutions RECOMMENDATION: 1.1 That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. 2 Approve the Action Minutes of November 15, 2016 RECOMMENDATION: 2.1 That the City Council approve the action minutes of November 15, 2016. 3 Approve the List of Demands RECOMMENDATION: 3.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 2 4 Approve the City Treasurer's Report as of October 31, 2016 RECOMMENDATION: 4.1 That the City Council approve and file the City Treasurer's Report as October 31, 2016. 5 Approve Financial Statements for the 1st Quarter Ended September 30, 2016 RECOMMENDATION: 5.1 Receive and file the Financial Statements for the 1st Quarter Ended September 30, 2016; 5.2 Approve an appropriation of $2,000 in Fund 160 Supplemental Law Enforcement Services Fund (SLESF) Transfer out. 6 Adopt Ordinance 16-11 Amending Title 17 of the Temecula Municipal Code to Add a New Article XV (Gateway to Temecula Planned Development Overlay District -14) to Chapter 17.22 to Revise the Zoning Designation from Professional Office (PO) to Planned Development Overlay 14 (PDO -14) on an 8.79 Acre Site Generally Located on the Northwest Corner of Temecula Parkway and La Paz Road (APN 922-170-014, 922-170-015, 922-170-013, and 922-170-012) (PA14-0167), and Amending the Temecula Zoning Map (Second Reading) RECOMMENDATION: 6.1 That the City Council adopt an ordinance entitled: ORDINANCE NO. 16-11 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING TITLE 17 (ZONING) OF THE TEMECULA MUNICIPAL CODE TO ADD A NEW ARTICLE XV (GATEWAY TO TEMECULA PLANNED DEVELOPMENT OVERLAY DISTRICT -14) TO CHAPTER 17.22 (PLANNED DEVELOPMENT OVERLAY ZONING DISTRICT) TO REVISE THE ZONING DESIGNATION FROM PROFESSIONAL OFFICE (PO) TO PLANNED DEVELOPMENT OVERLAY 14 (PDO -14) ON AN 8.79 ACRE SITE GENERALLY LOCATED ON THE NORTHWEST CORNER OF TEMECULA PARKWAY AND LA PAZ ROAD (APN 922-170-014, 922-170-015, 922-170-013, AND 922-170-012) (PA14-0167), AND AMENDING THE TEMECULA ZONING MAP 3 7 Approve Recommendation for Community Service Funding Program for Fiscal Year 2016-17 RECOMMENDATION: 7.1 That the City Council approve the Community Service Funding Ad Hoc Subcommittee's recommendation to allocate a total of $64,108 to fund 19 out of 26 grant applications received from nonprofit organizations for the Fiscal Year 2016-17 Community Service Funding Program. 8 Approve U.S. House of Representatives District Office Lease Amendment with Congressman Duncan Hunter at the Temecula Civic Center RECOMMENDATION: 8.1 That the City Council approve U.S. House of Representatives District Office Lease Amendment with Congressman Duncan Hunter to extend the lease term until January 2, 2019 at the Temecula Civic Center. 9 Approve a Subordination and Intercreditor Agreement Between the City of Temecula as Housing Successor and Citibank, N.A., Regarding the Madera Vista Apartments Located at 44155 Margarita Road RECOMMENDATION: 9.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA MAKING FINDINGS AND APPROVING SUBORDINATION AGREEMENTS WITH CITIBANK, N.A. AND THE COUNTY OF RIVERSIDE TO FACILITATE CITIBANK, N.A. AND COUNTY CONSTRUCTION LOANS FOR THE MADERA VISTA APARTMENTS DEVELOPMENT 10 Approve a Subordination Agreement Between the City of Temecula as Housing Successor and the County of Riverside Regarding the Madera Vista Apartments Located at 44155 Margarita Road RECOMMENDATION: 10.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA MAKING FINDINGS AND APPROVING SUBORDINATION AGREEMENTS WITH CITIBANK, N.A. AND THE COUNTY OF RIVERSIDE TO FACILITATE CITIBANK, N.A. AND COUNTY CONSTRUCTION LOANS FOR THE MADERA VISTA APARTMENTS DEVELOPMENT 4 11 Approve the Second Amendment to the Agreement for Consulting Services with Environmental Science Associates for an Environmental Impact Report for the Proposed Cypress Ridge Development RECOMMENDATION: 11.1 That the City Council approve the Second Amendment to the Agreement for Consultant Services with Environmental Science Associates, in the amount of $12,160, for a total agreement amount of $171,910, for the preparation of an Environmental Impact Report for the proposed Cypress Ridge Development. 12 Approve the Cooperative Agreement with the County of Riverside for the Administration, Design, and Construction of Rancho California Road Widening as Part of the Butterfield Stage Road — Phase III, PW15-11 RECOMMENDATION: 12.1 That the City Council approve the Cooperative Agreement with the County of Riverside for the administration, design, and construction of the Rancho California Road as part of the Butterfield Stage Road — Phase III, PW15-11. 13 Approve the Agreement for Purchase of Equipment with Crafco, Inc., for the Purchase of a Crack Sealing Machine RECOMMENDATION: 13.1 That the City Council approve the Agreement for Purchase of Equipment with Crafco, Inc., in the amount of $62,750.05, for the purchase of a Crack Sealing Machine for the Department of Public Works, Streets Maintenance Division. 14 Award a Construction Contract to L.C. Paving & Sealing, Inc., for the Ynez Road Sidewalk (Pauba Road to Portraits Lane), PW15-12 RECOMMENDATION: 14.1 Award a Construction Contract to L.C. Paving & Sealing, Inc., in the amount of $64,462, for Ynez Road Sidewalk (Pauba Road to Portraits Lane), PW15-12; 14.2 Authorize the City Manager to approve change orders not to exceed the contingency amount of $6,446.20, which is equal to 10% of the contract amount; 14.3 Make a finding that Ynez Road Sidewalk (Pauba Road to Portraits Lane), PW15-12, is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. 5 15 Adopt a Resolution Authorizing the Approval of Master Agreement No. 08-5459F15; an Agreement Between the City of Temecula (the Administering Agency) and the State (Caltrans) for Federal -Aid Projects) RECOMMENDATION: 15.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING THE CITY MANAGER TO EXECUTE THE MASTER AGREEMENT ADMINISTERING AGENCY -STATE AGREEMENT FOR FEDERAL -AID PROJECTS AND ALL PERTINENT PROGRAM SUPPLEMENT AGREEMENTS TO AGREEMENT NO. 08-5459F15 16 Reject All Bids for the Installation of Sam Hicks Monument Park Playground Enhancement, PW12-20 and Authorize the Department of Public Works to Re -advertise the Project for Bids RECOMMENDATION: 16.1 Reject all Construction Bids for the Installation of Sam Hicks Monument Park Playground Enhancement, PW12-20; 16.2 Authorize the Department of Public Works to re -advertise the Sam Hicks Monument Park Playground Enhancement, PW12-20 for Construction Bids. 17 Approve Plans and Specifications, and Authorize the Solicitation of Construction Bids for the Overland Drive Extension (Commerce Center Drive to Enterprise Circle West), PW16-06 RECOMMENDATION: 17.1 That the City Council approve the Plans and Specifications, and Authorize the Department of Public Works to Solicit Construction Bids for the Overland Drive Extension (Commerce Center Drive to Enterprise Circle West), PW16-06. ******************** RECESS CITY COUNCIL MEETING TO SCHEDULED MEETINGS OF THE TEMECULA COMMUNITY SERVICES DISTRICT, THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, THE TEMECULA HOUSING AUTHORITY, AND THE TEMECULA PUBLIC FINANCING AUTHORITY ******************** 6 TEMECULA COMMUNITY SERVICES DISTRICT MEETING Next in Order: Ordinance: CSD 16-01 Resolution: CSD 16-05 CALL TO ORDER: President Jeff Comerchero ROLL CALL: DIRECTORS: Edwards, McCracken, Naggar, Rahn, Comerchero CSD PUBLIC COMMENTS A total of 30 minutes is provided for members of the public to address the Board of Directors on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the Board of Directors on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form may be filled out and filed with the City Clerk prior to the Board of Directors addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or District Business items on the agenda, a Request to Speak form may be filed with the City Clerk prior to the Board of Directors addressing that item. Each speaker is limited to five minutes. CSD CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Temecula Community Services District request specific items be removed from the Consent Calendar for separate action. 18 Approve the Action Minutes of November 15, 2016 RECOMMENDATION: 18.1 That the Board of Directors approve the action minutes of November 15, 2016. 19 Approve Financial Statements for the 1st Quarter Ended September 30, 2016 RECOMMENDATION: 19.1 Receive and file the Financial Statements for the 1st Quarter Ended September 30, 2016; 19.2 Reduce the appropriation for Public Art Fund (198) Transfer out by $19,858 due to no project budgeted at this time. 7 CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTORS REPORTS CSD ADJOURNMENT Next regular meeting: Tuesday, January 10, 2017, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. 8 SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY MEETING Next in Order: Ordinance: SARDA 16-01 Resolution: SARDA 16-03 CALL TO ORDER: Chairperson Mike Naggar ROLL CALL: DIRECTORS: Comerchero, Edwards, McCracken, Rahn, Naggar SARDA PUBLIC COMMENTS A total of 15 minutes is provided for members of the public to address the Board of Directors on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the Board of Directors on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form may be filled out and filed with the City Clerk prior to the Board of Directors addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or Agency Business items on the agenda, a Request to Speak form may be filed with the City Clerk prior to the Board of Directors addressing that item. Each speaker is limited to five minutes. SARDA CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Successor Agency to the Temecula Redevelopment Agency request specific items be removed from the Consent Calendar for separate action. 20 Approve the Action Minutes of November 15, 2016 RECOMMENDATION: 20.1 That the Board of Directors approve the action minutes of November 15, 2016. 21 Receive and File Financial Statements for the 1st Quarter Ended September 30, 2016 RECOMMENDATION: 21.1 That the Board of Directors receive and file the Financial Statements for the 1st Quarter Ended September 30, 2016. 9 JOINT MEETING OF THE CITY COUNCIL/SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY BUSINESS 22 Approve a Disposition and Development Agreement for the Town Square Marketplace Development Between the Successor Agency to the Temecula Redevelopment Agency, the City of Temecula, and Town Square Marketplace Old Town, LLC. Located at APNs 922-360-004, 005, 006, 007 RECOMMENDATION: 22.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING A DISPOSITION AND DEVELOPMENT AGREEMENT BY AND AMONG THE CITY OF TEMECULA, SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, AND TOWN SQUARE MARKETPLACE OLD TOWN, LLC CONVEYING APPROXIMATELY ONE ACRE OF PROPERTY LOCATED ON MAIN STREET WEST OF MERCEDES STREET 22.2 That the Successor Agency to the Temecula Redevelopment Agency adopt a resolution entitled: RESOLUTION NO. SARDA 16- A RESOLUTION OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING A DISPOSITION AND DEVELOPMENT AGREEMENT BY AND AMONG THE CITY OF TEMECULA, SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, AND TOWN SQUARE MARKETPLACE OLD TOWN, LLC CONVEYING APPROXIMATELY ONE ACRE OF PROPERTY LOCATED ON MAIN STREET WEST OF MERCEDES STREET ADJOURNMENT OF JOINT MEETING SARDA EXECUTIVE DIRECTOR REPORT SARDA BOARD OF DIRECTORS REPORTS SARDA ADJOURNMENT Next regular meeting: Tuesday, January 10, 2017, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California 10 TEMECULA HOUSING AUTHORITY — No Meeting TEMECULA PUBLIC FINANCING AUTHORITY — No Meeting RECONVENE TEMECULA CITY COUNCIL PUBLIC HEARING Any person may submit written comments to the City Council before a public hearing or may appear and be heard in support of or in opposition to the approval of the project(s) at the time of the hearing. If you challenge any of the project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to, the public hearing. 23 Amendment and Adoption of the 2016 California Building Standards Codes RECOMMENDATION: 23.1 Adopt a resolution entitled: RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA MAKING EXPRESS FINDINGS AND DETERMINATIONS THAT MODIFICATIONS TO THE 2016 BUILDING, RESIDENTIAL, PLUMBING, MECHANICAL AND ELECTRICAL CODES, AS ADOPTED BY THE CITY OF TEMECULA, ARE REASONABLY NECESSARY BECAUSE OF LOCAL CLIMATIC, GEOLOGICAL AND/OR TOPOGRAPHICAL CONDITIONS 23.2 Introduce and read by title only an ordinance entitled: ORDINANCE NO. 16 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING SECTIONS 15.04.010 THROUGH 15.04.080, INCLUSIVE, OF THE TEMECULA MUNICIPAL CODE TO ADOPT BY REFERENCE THE 2016 EDITIONS OF THE CALIFORNIA BUILDING CODE; CALIFORNIA MECHANICAL CODE; CALIFORNIA PLUMBING CODE; CALIFORNIA ELECTRICAL CODE; CALIFORNIA ADMINISTRATIVE CODE; CALIFORNIA ENERGY CODE; CALIFORNIA GREEN BUILDING STANDARDS CODE; CALIFORNIA HISTORICAL BUILDING CODE; CALIFORNIA EXISTING BUILDING CODE; CALIFORNIA RESIDENTIAL CODE; AND CALIFORNIA REFERENCE STANDARDS CODE; TOGETHER WITH CERTAIN AMENDMENTS, ADDITIONS AND DELETIONS TO SAID CODES 11 23.3 Read by title only and adopt by a 4/5th vote the following urgency ordinance: ORDINANCE NO. 16 - AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING SECTIONS 15.04.010 THROUGH 15.04.080, INCLUSIVE, OF THE TEMECULA MUNICIPAL CODE TO ADOPT BY REFERENCE THE 2016 EDITIONS OF THE CALIFORNIA BUILDING CODE; CALIFORNIA MECHANICAL CODE; CALIFORNIA PLUMBING CODE; CALIFORNIA ELECTRICAL CODE; CALIFORNIA ADMINISTRATIVE CODE; CALIFORNIA ENERGY CODE; CALIFORNIA GREEN BUILDING STANDARDS CODE; CALIFORNIA HISTORICAL BUILDING CODE; CALIFORNIA EXISTING BUILDING CODE; CALIFORNIA RESIDENTIAL CODE; AND CALIFORNIA REFERENCE STANDARDS CODE; TOGETHER WITH CERTAIN AMENDMENTS, ADDITIONS AND DELETIONS TO SAID CODES AND DECLARING THE URGENCY THEREOF 24 Amendment and Adoption of the 2016 California Fire Code RECOMMENDATION: 24.1 Adopt a resolution entitled: RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA MAKING EXPRESS FINDINGS AND DETERMINATIONS THAT MODIFICATIONS TO THE CALIFORNIA FIRE CODE, 2016 EDITION, ARE REASONABLY NECESSARY BECAUSE OF LOCAL CLIMATIC, GEOLOGICAL AND/OR TOPOGRAPHICAL CONDITIONS 24.2 Introduce and read by title only an ordinance entitled: ORDINANCE NO. 16 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING BY REFERENCE THE 2016 EDITION OF THE CALIFORNIA FIRE CODE BASED ON THE 2015 INTERNATIONAL FIRE CODE, IN ITS ENTIRETY, REGULATING AND GOVERNING THE SAFEGUARD OF LIFE AND PROPERTY FROM FIRE AND EXPLOSION HAZARDS ARISING FROM THE STORAGE, HANDLING AND USE OF HAZARDOUS SUBSTANCES, MATERIALS AND DEVICES, AND FROM CONDITIONS HAZARDOUS TO LIFE OR PROPERTY IN THE OCCUPANCY OF BUILDINGS AND PREMISES IN THE CITY OF TEMECULA, INCLUDING CERTAIN AMENDMENTS, ADDITIONS, AND DELETIONS, AND PROVIDING FOR THE ISSUANCE OF PERMITS AND THE COLLECTION OF FEES 12 24.3 Read by title only and adopt by a 4/5th vote the following urgency ordinance: ORDINANCE NO. 16 - AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING BY REFERENCE THE 2016 EDITION OF THE CALIFORNIA FIRE CODE BASED ON THE 2015 INTERNATIONAL FIRE CODE, IN ITS ENTIRETY, REGULATING AND GOVERNING THE SAFEGUARD OF LIFE AND PROPERTY FROM FIRE AND EXPLOSION HAZARDS ARISING FROM THE STORAGE, HANDLING AND USE OF HAZARDOUS SUBSTANCES, MATERIALS AND DEVICES, AND FROM CONDITIONS HAZARDOUS TO LIFE OR PROPERTY IN THE OCCUPANCY OF BUILDINGS AND PREMISES IN THE CITY OF TEMECULA, INCLUDING CERTAIN AMENDMENTS, ADDITIONS, AND DELETIONS, AND PROVIDING FOR THE ISSUANCE OF PERMITS AND THE COLLECTION OF FEES, AND DECLARING THE URGENCY THEREOF JOINT MEETING OF THE CITY COUNCIL/TEMECULA COMMUNITY SERVICES DISTRICT BUSINESS 25 Accept the November 8, 2016 General Municipal Election Declaration of Results RECOMMENDATION: 25.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 8, 2016, DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW 26 Appointment of Mayor and Mayor Pro Tem for Calendar Year 2017 RECOMMENDATION: 26.1 Appoint the Mayor, effective January 1, 2017, to preside until December 31, 2017; 26.2 Appoint the Mayor Pro Tem, effective January 1, 2017, to hold this office until December 31, 2017. 13 27 Appointment of President and Vice -President of the Temecula Community Services District for Calendar Year 2017 RECOMMENDATION: 27.1 Appoint the President, effective January 1, 2017, to preside until December 31, 2017; 27.2 Appoint the Vice -President, effective January 1, 2017, to hold this office until December 31, 2017. ADJOURNMENT OF JOINT MEETING DEPARTMENTAL REPORTS 28 Community Development Department Monthly Report BOARD/COMMISSION REPORTS CITY MANAGER REPORT CITY ATTORNEY REPORT ADJOURNMENT Next regular meeting: Tuesday, January 10, 2017, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. NOTICE TO THE PUBLIC The agenda packet (including staff reports and public Closed Session information) will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula) after 4:00 PM the Friday before the City Council meeting. At that time, the agenda packet may also be accessed on the City's website — www.cityoftemecula.org — and will be available for public viewing at the respective meeting. Supplemental material received after the posting of the Agenda Any supplemental material distributed to a majority of the City Council regarding any item on the agenda, after the posting of the agenda, will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula, 8:00 AM — 5:00 PM). In addition, such material will be made available on the City's website — www.cityoftemecula.orq — and will be available for public review at the respective meeting. If you have questions regarding any item on the agenda for this meeting, please contact the City Clerk's Department, (951) 694- 6444. 14 CITY COUNCIL CONSENT Item No. 1 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl, City Clerk DATE: December 13, 2016 SUBJECT: Waive Reading of Standard Ordinances and Resolutions PREPARED BY: Randi Johl, City Clerk RECOMMENDATION: That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. BACKGROUND: The City of Temecula is a general law city formed under the laws of the State of California. With respect to adoption of ordinances and resolutions, the City adheres to the requirements set forth in the Government Code. Unless otherwise required, the full reading of the text of standard ordinances and resolutions is waived. FISCAL IMPACT: None ATTACHMENTS: None Item No. 2 ACTION MINUTES TEMECULA CITY COUNCIL ADJOURNED REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA NOVEMBER 15, 2016 — 7:00 PM 5:00 PM - The City Council convened in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matters: 1. Conference with Real Property Negotiators. The City Council will meet in closed session pursuant to Government Code Section 54956.8 regarding four parcels of real property owned by the City of Temecula, as successor to the assets of the Redevelopment Agency of the City of Temecula, consisting of approximately 1 acre (APN 922-360-004, 005, 006 & 007) located on Main Street at Mercedes Street in the City of Temecula. The parties to the negotiations for the potential sale of the property are: Marketplace Old Town, LLC (Truax Development) and the City of Temecula. Negotiators for the City of Temecula are: Aaron Adams, Greg Butler, and Luke Watson. Under negotiation are price and terms for the sale of the property. 2. Labor Negotiations. The City Council will meet in closed session with its designated representatives to discuss labor negotiations pursuant to Government Code Section 54957.6. The City's designated representatives are: City Manager Aaron Adams, City Attorney Peter Thorson, Assistant City Manager Greg Butler, Director of Finance Jennifer Hennessy, Human Resources Manager Isaac Garibay and Economic Development Analyst Charles Walker. The employee organization is the California Teamsters Public, Professional and Medical Employees Union Local 911. At 5:00 PM Mayor Naggar called the City Council meeting to order and recessed to Closed Session to consider the matters described on the Closed Session agenda. The City Council meeting convened at 7:00 PM CALL TO ORDER: Mayor Mike Naggar Prelude Music: Ben Schumann Invocation: Tracy Ham, President of Temecula Stake of The Church of Jesus Christ of Latter -Day Saints Flag Salute: Jack Williams ROLL CALL: Comerchero, Edwards, McCracken, Rahn, Naggar Action Minutes 111516 1 PRESENTATIONS/PROCLAMATIONS Presentation of Proclamation for the 16th Annual Community Candlelight Tribute Day Recognition of Temecula Valley Entrepreneur's Exchange 2 Graduate Companies — Inviscid Software and NZN Labs, Inc. Presentation of Proclamation for National Day of Giving (#GivingTuesday) PUBLIC COMMENTS The following individuals addressed the City Council: • Marie Hyth • Terry Bibbens • Tracy Ham CITY COUNCIL REPORTS CONSENT CALENDAR 1 Waive Reading of Standard Ordinances and Resolutions - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 1.1 That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. 2 Approve the Action Minutes of October 25, 2016 — Approved Staff Recommendation (4-0-1, Council Member Comerchero abstained) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Edwards, McCracken, Rahn and Naggar with Council Member Comerchero abstaining because he did not attend the October 25, 2016 City Council Meeting. RECOMMENDATION: 2.1 That the City Council approve the action minutes of October 25, 2016. Action Minutes 111516 2 3 Approve the List of Demands - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 3.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16-61 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Approve the City Treasurer's Report as of September 30, 2016 - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 4.1 That the City Council approve and file the City Treasurer's Report as of September 30, 2016. 5 Approve Financial Statements for the 4th Quarter Ended June 30, 2016 - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 5.1 Receive and file the Financial Statements for the 4th Quarter Ended June 30, 2016; 5.2 Approve a transfer of $2,000 from Finance department (001.140) to Animal Control department (001.172) to cover additional shelter operations expenses; 5.3 Approve an increase of $25,000 in revenues and an appropriation in Fund 160 Supplemental Law Enforcement Services Fund (SLESF) Transfer Out to General Fund Transfer In, due to additional receipt of grant revenue; 5.4 Approve an appropriation of 73,000 in the Insurance Fund 300 to cover additional claims. Action Minutes 111516 3 6 Adopt the 2016 Conflict of Interest Code - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 6.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16-62 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING THE CITY'S 2016 CONFLICT OF INTEREST CODE 7 Adopt Ordinance 16-10 Prohibiting the Possession, Distribution, and Sale of Synthetic Drugs and Declaring Such Action to be a Public Nuisance (Second Reading) - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 7.1 That the City Council adopt an ordinance entitled: ORDINANCE NO. 16-10 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADDING CHAPTER 8.56, PSYCHOACTIVE BATH SALTS, PSYCHOACTIVE HERBAL INCENSE, AND OTHER SYNTHETIC DRUGS TO THE TEMECULA MUNICIPAL CODE 8 Approve the Sponsorship and Economic Development Funding Agreement with the American Cancer Society, Inc. for the 24 Hour Relay for Life Event to be Held on May 20, 2017 - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 8.1 That the City Council approve the Sponsorship and Economic Development Funding Agreement with the American Cancer Society, Inc. for $500 cash and in-kind promotional services valued at $13,530, for the Relay for Life event being held May 20 - May 21, 2017 at Great Oak High School. Action Minutes 111516 4 9 Approve a Cooperative Agreement Between the City of Temecula and Non-profit Temecula Sunrise Rotary Club in Support of a Community Christmas Dinner - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 9.1 That the City Council approve the Cooperative Agreement between the City of Temecula and non-profit Temecula Sunrise Rotary Club, in the amount of $7,255 of in-kind services/costs, in support of a Community Christmas Dinner. 10 Approve the Agreement for Consultant Services with Falcon Engineering Services, Inc. for Interstate 15 / State Route 79 South Ultimate Interchange, PW04-08 - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 10.1 That the City Council approve the Agreement for Consultant Services with Falcon Engineering Services, Inc., in an amount not to exceed $3,015,147.60, to provide professional construction management services for the Interstate 15 / State Route 79 South Ultimate Interchange, PW04-08. 11 Approve Plans and Specifications, and Authorize the Solicitation of Construction Bids for Interstate 15 / State Route 79 South Ultimate Interchange, PW04-08 - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 11.1 That the City Council approve the Plans and Specifications, and authorize the Department of Public Works to solicit Construction Bids for the Interstate 15 / State Route 79 South Ultimate Interchange, PW04-08 (Project). 12 Approve the Agreement for Consultant Services with Michael Baker International, Inc. for the Interstate 15 / State Route 79 South Ultimate Interchange, PW04-08 - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 12.1 That the City Council approve the Agreement for Consultant Services with Michael Baker International, Inc., in an amount not to exceed $250,000, to provide engineering support during construction of the Interstate 15 / State Route 79 South Ultimate Interchange, PW04-08 (Project). Action Minutes 111516 5 13 Approve Substantially As to Form the Reimbursement Agreement between the City of Temecula and Western Riverside Council of Governments (WRCOG) for Construction Costs for the SR -79/I-15 South Overcrossing & Interchange, PW04-08 - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 13.1 Approve substantially as to form the Reimbursement Agreement between the City of Temecula and WRCOG, in the amount of $10,025,244, for Construction Costs for the SR -79/I-15 South Overcrossing & Interchange, PW04-08; 13.2 Authorize the City Manager to execute the Agreement. 14 Approve the Reimbursement Agreement Between the City of Temecula and Western Riverside Council of Governments (WRCOG) for Right of Way (ROVV) Acquisition Costs for the SR -79 Winchester Road/I-15 Interchange, as Part of the French Valley Parkway Interchange, PW16-01 - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 14.1 Approve the Reimbursement Agreement between the City of Temecula and WRCOG, in the amount of $1,925,000, for ROW Acquisition Costs for the SR -79 Winchester Road/I-15 Interchange, as part of the French Valley Parkway Interchange, PW16-01; 14.2 Authorize the City Manager to execute the Agreement. 15 Accept Improvements and File the Notice of Completion for the Old Town Front Street Pavement and Storm Drain Rehabilitation, PW12-14 - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 15.1 Accept the construction of the Old Town Front Street Pavement and Storm Drain Rehabilitation, PW12-14, as complete; 15.2 Direct the City Clerk to file and record the Notice of Completion, release the Performance Bond, and accept a one-year Maintenance Bond in the amount of 10% of the contract amount; 15.3 Release the Labor and Materials Bond seven months after filing the Notice of Completion, if no liens have been filed. Action Minutes 111516 6 RECESS RECONVENE TEMECULA CITY COUNCIL At 7:45 PM, the City Council recessed and convened as the Temecula Community Services District Meeting, the Successor Agency to the Temecula Redevelopment Agency Meeting and the Temecula Public Financing Authority Meeting. At 7:52 PM, the City Council resumed with the remainder of the City Council Agenda. PUBLIC HEARING The following individuals addressed the City Council on Item 21: • Jack Williams • Neal Zift • Jeff Tomaszewski 20 Approve Assembly Bill (AB) 1600 Financial Reports — Development Impact Fee Expenditures - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 20.1 That the City Council approve the AB 1600 Financial Reports for Fiscal Year Ending June 30, 2016. 21 Consider the Gateway to Temecula Proiect Including a General Plan Amendment; a Zone Change/Planned Development Overlay; a Tentative Parcel Map; a Development Plan for Four Commercial Structures; a Conditional Use Permit for a Drive-Thru Facility; a Conditional Use Permit for a Gas Station; a Sign Program; and a Development Plan for a Fitness Facility (Collectively the "Proiect"). The Proiect will Include an Environmental Impact Report with Mitigation Monitoring and Reporting Program and a Statement of Overriding Considerations. The Proiect is Generally Located at the Northwest Corner of La Paz Road and Temecula Parkway (Planning Application Nos. PA14-2858, PA14-0167, PA14-2708, PA14-2707, PA14-2710, PA14-2709, PA15-0985, and PA16-0090) Recommendation Items 21.1, 21.2, 21.4 21.5, 21.6, 21.7, 21.8 and 21.9 - Approved Recommendation (5-0) Council Member Edwards made the motion to include the recommended action as presented with the 2nd sign alternative; it was seconded by Council Member Comerchero; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. Recommendation Item 21.3 - Approved Staff Recommendation (5-0) Council Member Naggar made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. Action Minutes 111516 7 RECOMMENDATION: That the City Council conduct a Public Hearing and: 21.1 Adopt a resolution entitled: RESOLUTION NO. 16-63 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA CERTIFYING THE ENVIRONMENTAL IMPACT REPORT PREPARED FOR THE TEMECULA GATEWAY PROJECT, ADOPTING ENVIRONMENTAL FINDINGS PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, ADOPTING A STATEMENT OF OVERRIDING CONSIDERATIONS, AND ADOPTING A MITIGATION MONITORING AND REPORTING PROGRAM FOR THE TEMECULA GATEWAY PROJECT (APN 922-170-014, 922-170-015, 922-170-013, AND 922-170-012) 21.2 Adopt a resolution entitled: RESOLUTION NO. 16-64 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING A GENERAL PLAN AMENDMENT APPLICATION TO REVISE THE GENERAL PLAN DESIGNATIONS OF FOUR PARCELS FROM PROFESSIONAL OFFICE (PO) TO COMMUNITY COMMERCIAL (CC) (APN 922-170-014, 922-170-015, 922-170-013, AND 922-170-012) (PA14-2858) 21.3 Introduce and read by title only an ordinance entitled: ORDINANCE NO. 16-11 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING TITLE 17 (ZONING) OF THE TEMECULA MUNICIPAL CODE TO ADD A NEW ARTICLE XV (GATEWAY TO TEMECULA PLANNED DEVELOPMENT OVERLAY DISTRICT -14) TO CHAPTER 17.22 (PLANNED DEVELOPMENT OVERLAY ZONING DISTRICT) TO REVISE THE ZONING DESIGNATION FROM PROFESSIONAL OFFICE (PO) TO PLANNED DEVELOPMENT OVERLAY 14 (PDO -14) ON AN 8.79 ACRE SITE GENERALLY LOCATED ON THE NORTHWEST CORNER OF TEMECULA PARKWAY AND LA PAZ ROAD (APN 922-170-014, 922-170-015, 922-170-013, AND 922-170-012) (PA14-0167), AND AMENDING THE TEMECULA ZONING MAP City Attorney Thorson introduced and read by title only Ordinance No. 16-11. Action Minutes 111516 8 21.4 Adopt a resolution entitled: RESOLUTION NO. 16-65 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING TENTATIVE PARCEL MAP 36862 TO DIVIDE FOUR EXISTING PARCELS TOTALING 8.79 ACRES INTO SIX LOTS (WITH TWO LETTERED LOTS) ON THE NORTHWEST CORNER OF TEMECULA PARKWAY AND LA PAZ ROAD (APN 922-170-014, 922-170-015, 922-170-013, AND 922-170-012) (PA14-2708) 21.5 Adopt a resolution entitled: RESOLUTION NO. 16-66 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING A CONDITIONAL USE PERMIT FOR A GAS STATION WITH A CONVENIENCE STORE (INCLUDING THE SALE OF ALCOHOL PER ABC LICENSE TYPE 20) AND CAR WASH TO BE GENERALLY LOCATED ON THE NORTHWEST CORNER OF LA PAZ ROAD AND TEMECULA PARKWAY (APN 922-170-014, 922-170-015, 922-170-013, AND 922-170-012) (PA14-2709) 21.6 Adopt a resolution entitled: RESOLUTION NO. 16-67 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING A CONDITIONAL USE PERMIT TO ALLOW A DRIVE-THROUGH FOR A PROPOSED COFFEE SHOP GENERALLY LOCATED ON THE NORTHWEST CORNER OF LA PAZ ROAD AND TEMECULA PARKWAY (APN 922-170-014, 922-170-015, 922-170-013, AND 922-170-012) (PA14-2709) 21.7 Adopt a resolution entitled: RESOLUTION NO. 16-68 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING A DEVELOPMENT PLAN APPLICATION TO ALLOW FOR THE CONSTRUCTION OF AN APPROXIMATELY 37,000 SQUARE FOOT FITNESS FACILITY LOCATED ON THE TEMECULA GATEWAY PROJECT SITE, GENERALLY LOCATED ON THE NORTHWEST CORNER OF TEMECULA PARKWAY AND LA PAZ ROAD (APN 922-170-014, 922-170-015, 922-170-013, AND 922-170-012) (PA16-0090) Action Minutes 111516 9 21.8 Adopt a resolution entitled: RESOLUTION NO. 16-69 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING A DEVELOPMENT PLAN TO ALLOW FOR THE CONSTRUCTION OF FOUR COMMERCIAL BUILDINGS TOTALING APPROXIMATELY 23,666 SQUARE FEET. THE STRUCTURES WILL CONSIST OF A GAS STATION, A RETAIL STRUCTURE, OFFICE/RETAIL STRUCTURE, AND DRIVE-THROUGH RESTAURANT STRUCTURE. THE PROJECT IS GENERALLY LOCATED ON THE NORTHWEST CORNER OF LA PAZ ROAD AND TEMECULA PARKWAY (APN 922-170-014, 922-170-015, 922-170-013, AND 922-170-012) (PA14-2707) 21.9 Adopt a resolution entitled: RESOLUTION NO. 16-70 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING A SIGN PROGRAM FOR THE PROPOSED GATEWAY TO TEMECULA PROJECT GENERALLY LOCATED ON THE NORTHWEST CORNER OF LA PAZ ROAD AND TEMECULA PARKWAY (APN 922-170-014, 922-170-015, 922-170-013, AND 922-170-012) (PA15-0985) BOARD/COMMISSION REPORTS CITY MANAGER REPORT CITY ATTORNEY REPORT City Attorney Thorson stated there were no actions to report under the Brown Act in regards to the Closed Session items and that with respect to Closed Session Item 1, no actions are final until they are approved by the City Council in open session. Action Minutes 111516 10 ADJOURNMENT At 9:30 PM, the City Council meeting was formally adjourned to Tuesday, December 13, 2016, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. *** Adjourned in Honor of Linda Cole and Henry Marraffa *** Michael S. Naggar, Mayor ATTEST: Randi Johl, City Clerk [SEAL] Action Minutes 111516 11 Item No. 3 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jennifer Hennessy, Finance Director DATE: December 13, 2016 SUBJECT: Approve the List of Demands PREPARED BY: Pascale Brown, Accounting Manager Pam Espinoza, Accounting Specialist RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A BACKGROUND: All claims and demands are reported and summarized for review and approval by the City Council on a routine basis at each City Council meeting. The attached claims represent the paid claims and demands since the last City Council meeting. FISCAL IMPACT: All claims and demands were paid from appropriated funds or authorized resources of the City and have been recorded in accordance with the City's policies and procedures. ATTACHMENTS: 1. Resolution 2. List of Demands RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the following claims and demands as set forth in Exhibit A, on file in the office of the City Clerk, has been reviewed by the City Manager's Office and that the same are hereby allowed in the amount of $6,878,450.93. Section 2. The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 13th day of December, 2016. Michael S. Naggar, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 16- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 13th day of December, 2016, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk CITY OF TEMECULA LIST OF DEMANDS 11/03/2016 TOTAL CHECK RUN: $ 694,599.46 11/09/2016 TOTAL CHECK RUN: 408,290.68 11/17/2016 TOTAL CHECK RUN: 798,800.49 11/22/2016 TOTAL CHECK RUN: 811,417.84 12/01/2016 TOTAL CHECK RUN: 2,838,972.22 11/03/2016 TOTAL PAYROLL RUN: 447,405.39 11/17/2016 TOTAL PAYROLL RUN: 403,733.76 12/01/2016 TOTAL PAYROLL RUN: 475,231.09 TOTAL LIST OF DEMANDS FOR 12/13/2016 COUNCIL MEETING: $ 6,878,450.93 DISBURSEMENTS BY FUND: CHECKS: CITY OF TEMECULA LIST OF DEMANDS 001 GENERAL FUND $ 3,461,435.80 125 PEG PUBLIC EDUCATION & GOVERNMENT 1,079.99 135 BUSINESS INCUBATOR RESOURCE 3,957.05 140 COMMUNITY DEV BLOCK GRANT 4,503.16 150 AB 2766 FUND 3,890.94 165 AFFORDABLE HOUSING 7,552.78 190 TEMECULA COMMUNITY SERVICES DISTRICT 398,536.11 192 TCSD SERVICE LEVEL B STREET LIGHTS 72,545.41 194 TCSD SERVICE LEVEL D REFUSE RECYCLING 3,090.42 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 8,754.11 197 TEMECULA LIBRARY FUND 72,760.76 210 CAPITAL IMPROVEMENT PROJECTS FUND 402,064.31 277 CFD-RORIPAUGH 1,196.93 300 INSURANCE FUND 22,629.02 305 WORKER'S COMPENSATION 2,155.00 310 VEHICLE AND EQUIPMENT FUND 1,895.71 320 INFORMATION TECHNOLOGY 263,503.75 325 TECHNOLOGY REPLACEMENT FUND 26,258.14 330 CENTRAL SERVICES 23,749.57 340 FACILITIES 80,337.92 395 2011 FINANCING LEASE CIVIC CENTER & CRC 534,715.10 472 CFD 01-2 HARVESTON A&B DEBT SERVICE 116.04 473 CFD 03-1 CROWNE HILL DEBT SERVICE FUND 12,116.04 474 AD03-4 JOHN WARNER ROAD DEBT SERVICE 116.04 475 CFD03-3 WOLF CREEK DEBT SERVICE FUND 116.04 476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 116.04 477 CFD 03-02 RORIPAUGH DEBT SERVICE FUND 695.84 501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 5,352.85 502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 2,041.50 503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 2,314.46 504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 560.96 505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 2,418.82 506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 1,128.46 507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 1,585.37 508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 13,506.22 509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 158.44 510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 482.42 511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 161.89 512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 9,584.33 513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP. 2,765.50 514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 952.49 515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 610.43 516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 1,679.33 517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 161.44 518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 24,340.77 519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 2,671.34 520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 11,890.19 521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 13,112.44 522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 341.01 523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 503.00 524 SERVICE LEVEL"C"ZONE 24 HARVESTON 7,693.98 525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 2,873.22 526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 223.79 527 SERVICE LEVEL"C"ZONE 27 AVONDALE 3,299.39 528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 12,360.17 529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT 217.85 700 CERBT CALIFORNIA EE RETIREE-GASB45 17,200.61 $ 5,552,080.69 CITY OF TEMECULA LIST OF DEMANDS 001 GENERAL FUND $ 788,987.13 135 BUSINESS INCUBATOR RESOURCE 5,894.18 140 COMMUNITY DEV BLOCK GRANT 1,754.77 165 AFFORDABLE HOUSING 11,486.67 190 TEMECULA COMMUNITY SERVICES DISTRICT 286,786.22 192 TCSD SERVICE LEVEL B STREET LIGHTS 742.91 194 TCSD SERVICE LEVEL D REFUSE RECYCLING 6,571.42 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 546.49 197 TEMECULA LIBRARY FUND 2,916.92 300 INSURANCE FUND 8,132.34 320 INFORMATION TECHNOLOGY 78,727.47 330 SUPPORT SERVICES 10,125.04 340 FACILITIES 33,054.58 472 CFD 01-2 HARVESTON A&B DEBT SERVICE 186.42 473 CFD 03-1 CROWNE HILL DEBT SERVICE FUND 186.42 474 AD03-4 JOHN WARNER ROAD DEBT SERVICE 186.42 475 CFD03-3 WOLF CREEK DEBT SERVICE FUND 186.42 476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 186.42 477 CFD 03-02 RORIPAUGH DEBT SERVICE FUND 1,118.63 501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 218.23 502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 146.63 503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 173.50 504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 31.30 505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 351.68 506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 64.06 507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 90.07 508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 597.90 509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 6.79 510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 27.27 511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 18.06 512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 398.70 513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP. 85.15 514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 49.31 515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 42.71 516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 99.58 517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 8.41 518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 369.54 519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 197.35 520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 536.13 521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 907.29 522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 21.45 523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 23.84 524 SERVICE LEVEL"C"ZONE 24 HARVESTON 510.05 525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 164.15 526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 6.93 527 SERVICE LEVEL"C"ZONE 27 AVONDALE 23.84 528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 752.23 529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT 10.37 700 CERBT CALIFORNIA EE RETIREE-GASB45 82,660.85 1,326,370.24 TOTAL BY FUND: $ 6,878,450.93 apChkLst Final Check List Page: 1 11/03/2016 3:07:12PM CITY OF TEMECULA Bank : union UNION BANK Check # Date Vendor 3122 11/03/2016 010349 CALIF DEPT OF CHILD SUPPORT 3123 11/03/2016 017429 COBRAADVANTAGE INC. 3124 11/03/2016 000194 I CMA RETIREMENT -PLAN 303355 3125 11/03/2016 000444 INSTATAX (EDD) 3126 11/03/2016 000283 INSTATAX (IRS) 3127 11/03/2016 001065 NATIONWIDE RETIREMENT SOLUTION 3128 11/03/2016 000389 NATIONWIDE RETIREMENT SOLUTION 3129 11/03/2016 000245 PERS - HEALTH INSUR PREMIUM 3130 11/03/2016 000246 PERS (EMPLOYEES' RETIREMENT) 179768 11/03/2016 016764 ABM BUILDING SERVICES, LLC 179769 11/03/2016 004802 ADLERHORST INTERNATIONAL INC 179770 11/03/2016 015217 AIRGAS, INC. 179771 11/03/2016 009374 ALLEGRO MUSICAL VENTURES 179772 11/03/2016 019370 ALVARADO-GUTIERREZ, KIMBERLY 179773 11/03/2016 013015 ALWAYS RELIABLE BACKFLOW Description SUPPORT PAYMENT CHILD CARE REIMBURSEMENT FSA I CMA RETIREMENT TRUST 457 PAYMENT STATE TAXES PAYMENT FEDERAL INCOME TAXES PAYMENT NATIONWIDE RETIREMENT PAYMENT OBRA- PROJECT RETIREMENT PAYMENT PERS HEALTH INSURANCE PAYMENT BLUE SHIELD ACCESS PLUS PAYMENT PERS RETIREMENT PAYMENT REPLACE HVAC COMPRESSORS:CIV CENTER Purch of police service dog:tem police Dry ice for experiments:Pennypickle's Dry ice for experiments:Pennypickle's PIANO TUNING AND MAINT: LIBRARY REFUND:RETURNED LOST MATERIALS:LIBRARY BACKFLOW TESTS & MAINT: VAR MEDIANS BACKFLOW TESTS & MAINT SRVC:VAR F Amount Paid Check Total 1,128.45 5,896.00 9,992.92 23,371 61 84,882.97 11,610.09 2,241.22 104,185.60 0.00 39,875.65 5,460.00 71.55 4.55 3.99 185.00 12.99 27.00 1,128.45 5,896.00 9,992.92 23,371.61 84,882.97 11,610.09 2,241.22 104,185.60 39,875.65 5,460.00 71.55 8.54 185.00 12.99 1,350.00 1,377.00 Pagel apChkLst Final Check List Page: 2 11/03/2016 3:07:12PM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 179774 11/03/2016 007282 AMAZON.COM, INC Description Amount Paid Check Total BOOKS/COLLECTIONS:LI BRARY 86.49 BOOKS/COLLECTIONS:LI BRARY 15.93 BOOKS/COLLECTIONS:LI BRARY 39.24 BOOKS/COLLECTIONS:LI BRARY 187.52 BOOKS/COLLECTIONS:LI BRARY 18.76 BOOKS/COLLECTIONS: LI BRARY 12.95 BOOKS/COLLECTIONS:LI BRARY 117.68 478.57 179775 11/03/2016 004422 AMERICAN BATTERY FLATBED TRAILER BATTERY: FOC 85.86 85.86 CORPORATION 179776 11/03/2016 013950 AQUA CHILL OF SAN DIEGO OCT 16 MAINT SVCS DRINKING WATER: MPSC OCT 16 MAINT SVCS DRINKING WATER: OCT 16 MAINT SVCS DRINKING WATER: OCT 16 WATER SVCS:POLICE STOREFR SEP 16 MAINT SVCS DRINKING WATER: OCT 16 DRINKING WATER SRVCS:INFO - 179777 11/03/2016 017797 ARTHUR J. GALLAGHER & CO. AUDIT -ADDITIONAL PREMIUM: AUDITED 179778 11/03/2016 017149 B G P RECREATION, INC. TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS 34.83 28.35 184.14 28.35 28.35 28.35 332.37 1,155.00 1,155.00 670.60 458.15 499.80 2,822.40 1,724.80 4,410.00 10, 585.75 179779 11/03/2016 006254 BALLET FOLKLORICO TCSD INSTRUCTOR EARNINGS 306.25 TCSD INSTRUCTOR EARNINGS 350.00 656.25 179780 11/03/2016 015592 BAMM PROMOTIONAL SHIRTS:CRC 783.00 783.00 PRODUCTS, INC 179781 11/03/2016 017145 BOARD, MARGO TEAM PACE: HALLOWEEN ITEMS 125.68 125.68 179782 11/03/2016 003138 CAL MAT MISC ASPHALT SUPPLIES:PW STREET 163.08 163.08 MAINT 179783 11/03/2016 016688 CALIFORNIA WATERSHED ENG JUL 16 DESIGN SRVCS: FLOOD 8,026.70 8,026.70 CORP CONTROL CHANN 179784 11/03/2016 018828 CASC ENGINEERING AND SEP 16 CNSTRCTN ENGINEERING 1,750.00 1,750.00 SRVCS: PW CI 179785 11/03/2016 004462 CDW, LLC NVR UPGRADE:INFORMATION 21,535.30 21,535.30 TECHNOLOGY Paget apChkLst Final Check List Page: 3 11/03/2016 3:07:12PM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description Amount Paid Check Total 179786 11/03/2016 019373 CHAVEZ, ROSA REFUND:ENG GRAD DEP:LD14-2612 3,000.00 3,000.00 179787 11/03/2016 012627 CLEAR IMAGE ENTERPRISES WINDOW CLEANING SRVCS: FOC 300.00 300.00 INC 179788 11/03/2016 003997 COAST RECREATION INC PLAYGROUND EQUIP PARTS:WOLF 718.62 718.62 CRK PARK 179789 11/03/2016 004405 COMMUNITY HEALTH EMPLOYEE CHARITY DONATIONS 24.00 24.00 CHARITIES, C/O WELLS FARGO PAYMENT BANK 179790 11/03/2016 002945 CONSOLIDATED ELECTRICAL DIST. ELECTRICAL SUPPLIES: FOC 398.52 ELECTRICAL SUPPLIES: TVE2 1,062.72 ELECTRICAL SUPPLIES: VARIOUS PARK 331.56 179791 11/03/2016 001264 COSTCOTEMECULA#491 MISCSUPPLIES:FIRE TCC 289.97 179792 11/03/2016 004329 COSTCO TEMECULA #491 179793 11/03/2016 010650 CRAFTSMEN PLUMBING & HVAC INC SUPPLIES:HUMAN SVCS PROGRAMS & EVENTS MISC SUPPLIES:MPSC 68.47 213.07 PLUMBING SRVCS: CRC 310.00 PLUMBING SRVCS: THEATER install flush valves:var park restrooms 179794 11/03/2016 018247 DOKKEN ENGINEERING SEP 16 CONST MGMT SRVCS: PARK AND RIDE 179795 11/03/2016 004192 DOWNS ENERGY FUEL& LUBRICANTS FUEL FOR CITY VEHICLES: POLICE DEPT FUEL FOR CITY VEHICLES: TCSD FUEL FOR CITY VEHICLES:TRAFFIC DIV FUEL FOR CITY VEHICLES: PUBLIC WOF FUEL FOR CITY VEHICLES: PUBLIC WOF FUEL FOR CITY VEHICLES: BLDG INSPE FUEL FOR CITY VEHICLES: CODE ENFOI FUEL FOR CITY VEHICLES: PLANNING FUEL FOR CITY VEHICLES: LAND DEV 179796 11/03/2016 019293 E&F PET SUPPLIES INC K-9 FOOD & SUPPLIES:POLICE 179797 11/03/2016 011202 EMH SPORTS USA, INC TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS 179798 11/03/2016 001056 EXCEL LANDSCAPE, INC. REPAIR/REPLACE VALVE:STA 84 IRRIGATION REPAIRS: VARIOUS MEDIAN 1,094.01 12,900.00 55,298.00 91.47 1,792.80 289.97 281.54 14, 304.01 55,298.00 292.95 218.41 808.25 914.05 180.37 142.86 55.57 12.49 2,716.42 60.65 60.65 490.00 611.80 420.00 85.51 1,521.80 115.26 200.77 Page3 apChkLst Final Check List Page: 4 11/03/2016 3:07:12PM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description 179799 11/03/2016 017432 EYEMED VISION CARE VISION PLAN PAYMENT Amount Paid Check Total 880.37 880.37 179800 11/03/2016 000165 FEDERAL EXPRESS INC 10/14-10/17 EXP MAIL SVCS:TCSD & 66.91 66.91 CIP 179801 11/03/2016 019374 FERRANTE, MICHAEL REFUND:CREDITONACCT:TCSD 222.00 222.00 179802 11/03/2016 011145 FOSTER, JILL CHRISTINE TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS 179803 11/03/2016 002982 FRANCHISE TAX BOARD SUPPORT PAYMENT 179804 11/03/2016 017664 FRIENDS OF THE TEMECULA REFUND:SEC DEP:RM RENTAL:CONF CTR A/B 671.30 873.60 2,274.30 3,819.20 350.00 350.00 150.00 150.00 179805 11/03/2016 018858 FRONTIER CALIFORNIA, INC. OCT INTERNET SVCS:THEATER 129.99 129.99 179806 11/03/2016 016184 FUN EXPRESS, LLC SUPPLIES:MPSC 258.85 258.85 179807 11/03/2016 013076 GAUDET, YVONNE M. TCSD INSTRUCTOR EARNINGS 134.40 134.40 179808 11/03/2016 016552 GONZALES, MARK ALLEN TCSD INSTRUCTOR EARNINGS 540.00 540.00 179809 11/03/2016 015451 GREATAMERICA FINANCIAL SVCS OCT LEASE 16 COPIERS:CITY HALL/OFF-SITE OCT LEASE 16 COPIERS:CITY HALL/OFF OCT LEASE 16 COPIERS:LIBRARY 179810 11/03/2016 012185 HARMON, WILLIAM Z. Theater Performance: Nov. 4, 2016 1,341.71 289.44 788.42 2,419.57 3,304.00 3,304.00 179811 11/03/2016 002109 HD SUPPLY CONSTR. SUPPLY MISC SUPPLIES:PW STREET MAI NT 58.96 LTD DIV MISC SUPPLIES:PW STREET MAINT DIV 58.96 117.92 179812 11/03/2016 013749 HELIXSTORM INC. IT INFRASTRUCTURE SUPPORT:INFO 13,606.25 13,606.25 TECH 179813 11/03/2016 002126 HILLYARD FLOOR CARE GYM FLOOR RENOVATION SUPPLIES: SUPPLY CRC 1,492.73 1,492.73 179814 11/03/2016 010210 HOME DEPOT SUPPLY INC, SUPPLIES:MUSEUMS 163.68 163.68 THE Page:4 apChkLst 11/03/2016 3:07:12PM Final Check List CITY OF TEMECULA Page: 5 Bank : union UNION BANK Check # Date Vendor 179815 11/03/2016 003198 HOME DEPOT, THE 179816 11/03/2016 005449 I E F E A POST 860 179817 11/03/2016 010766 INLAND VALLEY SYMPHONY 179818 11/03/2016 001407 INTER VALLEY POOL SUPPLY INC 179819 11/03/2016 003296 INTL CODE COUNCIL 179820 11/03/2016 012883 JACOB'S HOUSE INC 179821 11/03/2016 001091 KEYSER MARSTON ASSOCIATES INC 179822 11/03/2016 017118 KRACH, BREE B. 179823 11/03/2016 000482 LEIGHTON CONSULTING INC 179824 11/03/2016 013982 MCI COMM SERVICE 179825 11/03/2016 003782 MAIN STREET SIGNS 179826 11/03/2016 007148 MARIE CALLENDER RESTAURANT 25 179827 11/03/2016 007148 MARIE CALLENDER RESTAURANT 25 179828 11/03/2016 018174 MARMADUKE, INC. (Continued) Description MISC MAINT SUPPLIES: OLD TOWN MISC MAINT SUPPLIES: OLD TOWN MISC MAINT SUPPLIES: OLD TOWN EXPLORER ACADEMY: VAR. FIRE EXPLORERS SYMPHONY PERFORMANCE 11/11 POOL SANITIZING CHEMICALS: VAR POOLS CODE BOOKS: PREVENTION CODE BOOKS FOR BLDG & SAFETY EMPLOYEE CHARITY DONATIONS PAYMENT Amount Paid Check Total P/E 9/30 FISCAL IMP ANALYSIS: CYPRESS RI P/E 7/31 FISCAL IMP ANALYSIS: CYPRESS RI NAME PLATE: TRAFFIC COMMISSION 9/5-"9/30 GEOTECH SRVCS FOR PARK & RIDE OCT XXX -0346 GENERAL USAGE OCT XXX -0714 GEN USAGE:PD MALL ALARM 79.49 125.00 125.00 975.00 6,000.00 556.47 109.62 62.64 40.00 11,367.50 1,015.00 21.60 26, 527.43 38.54 34.94 MISC SIGNS: CITY WIDE PARKS 339.00 signs and supplies:pw street maint div 130.21 signs and supplies:pw street maint div 112.21 THANKSGIVING FOOD DONATION:HIGH HOPES, 600.00 SKIP THANKSGIVING FOOD DONATION:HIGH HOPES, SKIP VET CARE:POLICE K-9 OFFICER RUDY VET SVCS:POLICE K-9:RUDY VET SVCS:POLICE K-9:RUDY VET SVCS:POLICE K-9:DAIKA VET SVCS:POLICE K-9:RUDY VET SVCS:POLICE K-9:RUDY VET SVCS:POLICE K-9 OFFICER:BORIS 50.00 0.72 32.50 49.50 1,192.20 241.00 131.55 120.92 329.49 975.00 6,000.00 556.47 172.26 40.00 12,382.50 21.60 26, 527.43 73.48 581.42 600.00 50.00 1,768.39 Page5 apChkLst Final Check List Page: 6 11/03/2016 3:07:12PM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 179829 11/03/2016 017427 MATCHETT, VIVIAN Description Amount Paid Check Total TCSD INSTRUCTOR EARNINGS 254.80 TCSD INSTRUCTOR EARNINGS 436.80 691.60 179830 11/03/2016 000944 MCCAIN TRAFFIC SUPPLY INC TRAFFIC SIGNAL EQUIP: PW TRAFFIC 1,234.45 1,234.45 179831 11/03/2016 015959 MEHEULA MUSIC PERFORMANCE:THEATER 2ND 10,000.00 10,000.00 PRODUCTIONS INSTALLMENT 179832 11/03/2016 013443 MIDWEST TAPE LLC Misc DVD's, books on CD, audio 179833 11/03/2016 013827 MIKO MOUNTAINLION, INC. accident:replace k -rail: de portola rd REPLACE DAMAGED GATE: LOW FLOW 87.70 87.70 9,200.00 1,500.00 10, 700.00 179834 11/03/2016 012962 MILLER, MISTY TCSD INSTRUCTOR EARNINGS 399.00 TCSD INSTRUCTOR EARNINGS 399.00 798.00 179835 11/03/2016 001067 MITY LITE INC MISC EQUIP CRC 1,394.69 1,394.69 179836 11/03/2016 016445 MKB PRINTING & PROMOTIONAL INC Printing srvcs:police business cards 244.14 MISC. PRINTING/BUSINESS CARDS: PLA BUSINESS CARDS:INFORMATION TECH 545.43 32.54 822.11 179837 11/03/2016 004040 MORAMARCO, ANTHONY J. TCSD INSTRUCTOR EARNINGS 56.00 TCSD INSTRUCTOR EARNINGS 472.50 TCSD INSTRUCTOR EARNINGS 770.00 1,298.50 179838 11/03/2016 001986 MUZAK LLC NOV DISH NETWORK 62.01 PROGRAMING:FOC NOV DISH NETWORK PROGRAMING:FOC 140.85 202.86 179839 11/03/2016 001323 NESTLE WATERS NORTH 9/23-10/22 BOTTLED WATER SVC: CITY 27.32 27.32 AMERICA COUNC 179840 11/03/2016 018402 NEWSMINDED, INC 8/14-9/10 NEWSPAPER 118.75 118.75 DELIVERY:MPSC 179841 11/03/2016 014391 NICHOLS, KELLIE D. TCSD INSTRUCTOR EARNINGS 257.60 TCSD INSTRUCTOR EARNINGS 277.20 179842 11/03/2016 003964 OFFICE DEPOT BUSINESS SVS OFFICE SUPPLIES:HR 4.01 DIV OFFICE SUPPLIES: HR OFFICE SUPPLIES: HR OFFICE SUPPLIES: HR OFFICE SUPPLIES: HR 179843 11/03/2016 015931 PAST PERFECT SOFTWARE, SOFTWARE RENEWAL& MAINT:TVM INC. 121.29 12.95 25.25 33.70 534.80 197.20 540.00 540.00 Page6 apChkLst Final Check List Page: 7 11/03/2016 3:07:12PM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description Amount Paid Check Total 179844 11/03/2016 010338 POOL & ELECTRICAL CHEMICAL SUPPLIES:SPLASH PARK 325.28 325.28 PRODUCTS INC 179845 11/03/2016 011549 POWER SPORTS UNLIMITED VEH MAI NT & REPAIR:POLICE 24.50 24.50 179846 11/03/2016 005820 PRE -PAID LEGAL SERVICES PREPAID LEGAL SERVICES PAYMENT 409.65 409.65 INC 179847 11/03/2016 000254 PRESS ENTERPRISE AUG ADVERTISING:FIT 5K/10K FUN 574.00 574.00 COMPANY INC RUN 179848 11/03/2016 017431 PRINCIPAL LIFE INSURANCE DENTAL INSURANCE PAYMENT CO 8,332.01 8,332.01 179849 11/03/2016 014957 PRN PRODUCTIONS SETTLEMENT:COMEDY @ THE MERC 229.60 229.60 10/29 179850 11/03/2016 000262 RANCHO CALIF WATER DISTRICT SEP VAR WATER METERS:PW VAR SITES SEP WATER METER:30875 RANCHO VIS" SEP VAR WATER METERS:TCSD SVC LE SEP VAR WATER METERS:FIRE STNS 179851 11/03/2016 000947 RANCHO REPROGRAPHICS REPROGRAPHIC SVCS:CIP PW12-15 2,823.77 542.90 17, 369.71 579.90 21,316.28 28.94 28.94 179852 11/03/2016 003591 RENES COMMERCIAL WEEDABATEMENT:CITY 2,214.00 2,214.00 MANAGEMENT RIGHT-OF-WAYS 179853 11/03/2016 002412 RICHARDS WATSON & SEPT 2016 LEGAL SERVICES GERSHON 179854 11/03/2016 001592 RIVERSIDE CO INFO EMERG RADIO RENTAL& TECHNOLOGY REPAIR:POLICE 179855 11/03/2016 004822 RIVERSIDE TRANSIT AGENCY SEP '16 TRANSIT AGRMNT:HARVESTON 74,032.63 74,032.63 2,839.80 2,839.80 1,945.47 1,945.47 179856 11/03/2016 012251 ROTH, DONALD J. TCSD INSTRUCTOR EARNINGS 122.50 122.50 179857 11/03/2016 002226 RUSSO, MARY ANNE TCSD INSTRUCTOR EARNINGS 661.50 661.50 179858 11/03/2016 016383 S & R TOWING TOWING SVCS:POLICE 342.00 342.00 179859 11/03/2016 009196 SACRAMENTO THEATRICAL SOUND/LIGHTING SUPPLIES:THEATER 322.00 322.00 LIGHTING Page:7 apChkLst Final Check List Page: 8 11/03/2016 3:07:12PM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 179860 11/03/2016 004274 SAFE & SECURE LOCKSMITH 179861 11/03/2016 017699 SARNOWSKI, SHAWNA, M PRESTON Description Amount Paid Check Total LOCKSMITH SERVICE:CRC 36.29 LOCKSMITH SERVICE:CRC 68.37 104.66 CREDIT:DUPL. PMT:INV#09112016 9/11 -150.00 PHOTOGRAPHY:ADMI N 150.00 PHOTOGRAPHY SVCS:ECON DEV 150.00 150.00 179862 11/03/2016 015457 SHAW HR CONSULTING, INC. CONSULTING SERVICES: HR 2,012.50 2,012.50 179863 11/03/2016 008529 SHERIFF'S CIVIL DIV - SUPPORT PAYMENT 100.00 100.00 CENTRAL 179864 11/03/2016 009213 SHERRY BERRY MUSIC SETTLEMENT: JAZZ @ THE MERC 499.80 499.80 10/27 179865 11/03/2016 013695 SHRED -IT US JV, LLC DOC SHRED SVCS:C. CLERK, POLICE 133.78 179866 11/03/2016 000537 SO CALIF EDISON 179867 11/03/2016 001212 SO CALIF GAS COMPANY DOCUMENT SHRED SVCS:POLICE OCT 2-34-624-4452:32131 S LOOP RD LOT OCT 2-35-164-3663:42335 MEADOWS PK' OCT 2-35-164-3515:32932 LEENA WAY OCT 2-35-164-3242:44270 MEADOWS PK' SEP 2-28-331-4847:32805 PAUBA RD LS3 OCT 2-21-981-4720:30153 TEM PKWY TPF OCT 2-28-904-7706:32329 OVERLAND TR SEP 2-30-099-3847:29721 RYECREST OCT 2-33-357-5785:44747 REDHAWK PK)d OCT 2-35-164-3770:43487 BUTTERFIELD SEP 2-00-397-5059:33340 CAMINO PIEDR OCT 098-255-9828-8:29119 MARGARITA RD SEP 125-244-2108-3:30600 PAUBA RD OCT 181-383-8881-6:28314 MERCEDES S OCT 196-025-0344-3:42081 MAIN ST OCT 021-725-0775-4:41845 6TH ST OCT 028-025-1468-3:41375 MCCABE CT OCT 026-671-2909-8:42051 MAIN ST OCT 101-525-0950-0:28816 PUJOL ST OCT 133-040-7373-0:43210 BUS PARK DF OCT 129-582-9784-3:43230 BUS PARK DF OCT 101-525-1560-6:27415 ENTERPRISE OCT 117-188-6393-6:32131 S LOOP RD SEP 095-167-7907-2:30650 PAUBA RD OCT 129-535-4236-7:41000 MAIN ST OCT 091-024-9300-5:30875 RANCHO V15- 17.37 151.15 770.15 24.60 24.62 25.60 100.98 20.13 137.48 24.22 40.24 26.13 8,813.83 13.32 47.76 19.19 5.38 68.70 18.12 43.95 17.03 17.03 27.81 79.47 27.32 130.04 602.60 1,454.32 10,007.98 2,572.04 Page8 apChkLst Final Check List Page: 9 11/03/2016 3:07:12PM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 179868 11/03/2016 000519 SOUTH COUNTY PEST CONTROL INC 179869 11/03/2016 005786 SPRINT 179873 11/03/2016 007762 STANDARD INSURANCE COMPANY 179874 11/03/2016 012723 STANDARD INSURANCE COMPANY 179875 11/03/2016 016262 STEVE ADAMIAK GOLF INSTRUCTION 179876 11/03/2016 001547 TEAMSTERS LOCAL911 179877 11/03/2016 010679 TEMECULAAUTO REPAIR/RADIATOR 179878 11/03/2016 017131 TEMECULA HILLS CHRISTIAN 179879 11/03/2016 003677 TEMECULA MOTORSPORTS LLC 179880 11/03/2016 003941 TEMECULA WINNELSON COMPANY 179881 11/03/2016 011352 THE RICHARD NIXON FOUNDATION 179882 11/03/2016 010276 TIME WARNER CABLE 179883 11/03/2016 000668 TIMMY D PRODUCTIONS INC 179884 11/03/2016 017430 TRANSAMERICA LIFE INSURANCE CO 179885 11/03/2016 002110 UNITED RENTALS NORTH AMERICA 179886 11/03/2016 000325 UNITED WAY Description PEST CONTROL:WOLF CREEK & BIRDSALL PARKS PEST CONTROL:WOLF CREEK & BIRDS 9/20 - 10/19 BUS FUSION M2M:POLICE BASIC LIFE INSURANCE PAYMENT VOLUNTARY SUPP LIFE INSURANCE PAYMENT TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS UNION DUES PAYMENT VEH MAINT& REPAIR:TCSD REFUND:SEC DEP:RM RENTAL:CRC FIRE UTV VEHICLES:MEDICS MOTORCYCLE REPAIR/MAINT:POLICE PLUMBING SUPPLIES:VAR PARKS NIXON LIBRARY TOUR NOV HIGH SPEED INTERNET:41000 MAIN ST NOV HIGH SPEED INTERNET:40820 WIN( SOUND, STAGE & LIGHTING SVCS:CULTURALAR TRANSAMERICA ACCIDENT ADVANTAG PAYMENT EQUIP RENTALS:PW STREET MAINT DIV EMPLOYEE CHARITY DONATIONS PAYMENT Amount Paid Check Total 49.00 118.00 110.00 167.00 110.00 8,033.60 8,033.60 966.56 966.56 630.00 840.00 504.00 224.00 2,198.00 4,803.00 4,803.00 1,167.82 1,167.82 200.00 200.00 1,257.57 618.67 1,876.24 385.40 385.40 595.00 595.00 4,285.51 1.60 4,287.11 750.00 750.00 2,968.46 2,968.46 276.48 276.48 5.00 5.00 Page9 apChkLst 11/03/2016 3:07:12PM Final Check List CITY OF TEMECULA Page: 10 Bank : union UNION BANK Check # Date Vendor 179887 11/03/2016 019292 VACATION VAN RENTAL 179888 11/03/2016 002658 VOLLMUTH, MARY 179889 11/03/2016 004861 VON RICHTER, POLLY 179890 11/03/2016 013010 WALKER, CHARLES 179891 11/03/2016 007987 WALMART 179892 11/03/2016 019375 WARD, ROSANNE 179893 11/03/2016 001342 WAXIE SANITARY SUPPLY INC 179894 11/03/2016 003730 WEST COASTARBORISTS INC 179895 11/03/2016 012343 WEST COAST PERFORMING 179896 11/03/2016 015199 VVINTER ADVERTISING AGENCY 179897 11/03/2016 004567 VVITCHER ELECTRIC 1001304 10/25/2016 018315 CHARITY FOR CHARITY 1001305 10/25/2016 019349 FRANSIK,AMBER 1001306 10/25/2016 019350 RAZICK, ALMA 1001307 10/25/2016 019351 SILHANOVA, ROMANA (Continued) Description VAN RENTAL:SISTER CITY VISIT 11/28-12/5 TEAM PACE:THANKSGIVING 11/20 2016 CALPERS EDUC FORUM 10/24-25 EE COMPUTER PURCHASE PRGM MISC SUPPLIES:CRC SUPPLIES:EXHIBITS/EXPERIMENTS:PPV REIMB: CALPERS CONF 10/24-10/26/16 CUSTODIAL SUPPLIES:CIVIC CENTER CUSTODIALSUPPLIES:CITY FACILITIES TREE TRIMS & REMOVALS:VILLAGES SLOPE EMERG TREE TRIMS & REMOVALS:SLOF TREE MAI NT SVCS:PHEASANT RUN SLO TREE TRIMMINGS:OLD TOWN TREE TRIMS & REMOVALS:ROW TREES SETTLEMENT:HELLO GORGEOUS 10/27 TEMECULA MAGAZINE:ECO DEV INSTALL ELECTRICAL CONTRL UNIT:DUCK POND REFUND:SEC DEP:RM RENTAL:CONF CTR A/B REFUND:CREDIT:PICNIC RENTAL:HARVESTON REFUND:BEAR CUB UNIV 4015.202 REFUND:GET SMART WITH ART 1325.205 1001308 10/26/2016 019366 ALLEGIANT HOSPICE INC REFUND:SEC DEP:RM RENTAL:CRC Amount Paid Check Total 1,305.00 250.00 104.34 1,691.42 145.76 156.37 297.08 30.40 1,453.78 850.00 725.00 89.00 475.00 575.00 2,537.13 350.00 848.60 150.00 140.00 360.00 52.00 1,305.00 250.00 104.34 1,691.42 302.13 297.08 1,484.18 2,714.00 2,537.13 350.00 848.60 150.00 140.00 360.00 52.00 200.00 200.00 Pagel 0 apChkLst Final Check List Page: 11 11/03/2016 3:07:12PM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description 1001309 10/26/2016 019367 BANDELIN, JESSICA REFUND:SEC DEP:RM RENTAL:TCC Amount Paid Check Total 200.00 200.00 1001310 10/26/2016 019368 DANIEL, TERRI REFUND:FROM MARKET TO PLATE 64.00 64.00 1620.203 1001311 10/26/2016 018767 DIONISIO, MARY ABIGAIL 1001312 10/26/2016 016498 HURLEY, JENNIE 1001313 10/26/2016 018253 LOPEZ, OSCAR 1001314 10/26/2016 018253 LOPEZ, OSCAR 1001315 10/26/2016 019369 RADOVICH, TIFFANY 1001316 10/26/2016 011510 CATO GEOSCIENCE INC REFUND:CREDIT ON ACCT:TCSD 5.00 5.00 REFUND:SEC DEP:RM RENTAL:CRC 200.00 200.00 REFUND:SEC DEP:RM RENTAL:TCC 200.00 200.00 REFUND:CREDIT FOR PATIO:TCC 75.00 75.00 REFUND:MISS CATHY'S TINY TOTS 64.00 64.00 1045.207 REFUND:LATE FEE:BUS LIC#026722 15.00 15.00 1001317 10/26/2016 019357 OREMOR OF TEMECULA LLC REFUND:LATE FEE:BUS LIC #041100 15.00 15.00 Grand total for UNION BANK: 694,599.46 Page:11 apChkLst Final Check List 11/03/2016 3:07:12PM CITY OF TEMECULA Page: 12 150 checks in this report. Grand Total All Checks: 694,599.46 Page:12 apChkLst 11/09/2016 10:57:28AM Final Check List CITY OF TEMECULA Page: 1 Bank : union UNION BANK Check # Date Vendor 3098 11/09/2016 000621 WESTERN RIVERSIDE COUNCIL OF 179898 11/09/2016 004973 ABACHERLI, LINDI 179899 11/09/2016 004802 ADLERHORST INTERNATIONAL INC 179900 11/09/2016 010905 ALLIED TRAFFIC & EQUIPMENT 179901 11/09/2016 004422 AMERICAN BATTERY CORPORATION 179902 11/09/2016 004240 AMERICAN FORENSIC NURSES (AFN) 179903 11/09/2016 000101 APPLE ONE INC 179904 11/09/2016 011954 BAKER & TAYLOR INC 179905 11/09/2016 013482 BAS SECURITY 179906 11/09/2016 015765 BEISTLE COMPANY, THE 179907 11/09/2016 005665 BLACK'S TOWING 179908 11/09/2016 012583 BLANCA PRICE 179909 11/09/2016 017973 BUSINESS CENTER CENTRAL, LLC 179910 11/09/2016 013265 CALIF BUILDING 179911 11/09/2016 000638 CALIF DEPT OF CONSERVATION Description OCT '16 TUMF PAYMENT TCSD INSTRUCTOR EARNINGS K-9 & HANDLER TRAINING:POLICE K-9 & HANDLER TRAINING:POLICE rental items -various events TRAFFIC SIGNAL EQUIPMENT:PW OCT DUI & DRUG SCREENINGS:POLICE OCT DUI & DRUG SCREENINGS:POLICE OCT 16 TEMP HELP: HR & CITY CLERK BOOK COLLECTIONS:LIBRARY BOOK COLLECTIONS:LIBRARY BOOK COLLECTIONS:LIBRARY BOOK COLLECTIONS:LIBRARY BOOK COLLECTIONS:LIBRARY BOOK COLLECTIONS:LIBRARY SECURITY THEATER & MPSC PUB ED MATERIALS: PREVENTION towing srvcs:temecula police OCT 16 LDSCP PLAN CHECK & INSP SVCSY SAFE DRIVER JACKET:S. RAYA & R. WOOD 2016 3RD QTR PMT:STRONG MOTION (JUL-SEP) 2016 3RD QTR PMT:STRONG MOTION (JUL-SEP) Amount Paid Check Total 41,214.85 455.00 21.60 25.92 510.00 569.59 127.14 994.74 3,063.56 118.60 59.70 635.31 20.43 1,942.57 2.40 501.20 2,210.99 225.00 10,288.50 172.78 835.00 41,214.85 455.00 47.52 510.00 569.59 1,121.88 3,063.56 2,779.01 501.20 2,210.99 225.00 10,288.50 172.78 835.00 3,160.44 3,160.44 Pagel apChkLst Final Check List Page: 2 11/09/2016 10:57:28AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description 179912 11/09/2016 004462 CDW, LLC ADOBE SOFTWARE RENEWAL:INFO TECH 179913 11/09/2016 009640 CERTIFION CORPORATION OCT 16 ONLINE DATABASE SUBSCR:POLICE 179914 11/09/2016 018018 CHILDRESS, DEBBORA Amount Paid Check Total 2,504.37 2,504.37 150.00 150.00 TCSD INSTRUCTOR EARNINGS 117.60 TCSD INSTRUCTOR EARNINGS 100.80 218.40 179915 11/09/2016 017429 COBRA ADVANTAGE INC. OCT '16 FLEX PROCESSING FEES 157.50 157.50 179916 11/09/2016 014521 COSTAR GROUP NOV 16 WEB SUBSCRIPTION:ECO DEV 433.67 433.67 INFORMATION, INC 179917 11/09/2016 001264 COSTCO TEMECULA#491 office supplies:lnformation Technology 65.68 65.68 179918 11/09/2016 018491 CRONBERG PHOTOGRAPHY TCSD INSTRUCTOR EARNINGS 280.00 280.00 179919 11/09/2016 000209 CROP PRODUCTION SERVICES EQUIPMENT MAINTENANCE: STA 12 15.27 REPAIR AND MAINTENANCE : STA92 179920 11/09/2016 004194 D L T SOLUTIONS, LLC AUTOCAD MAINT RENEWAL:PUBLIC WORKS 179921 11/09/2016 019381 DANERI, DOMINIC REFUND:OVERPAYMENT FOR ROD RUN 101.87 117.14 2,309.91 2,309.91 60.00 60.00 179922 11/09/2016 010461 DEMCO INC SUPPLIES:LIBRARY 246.28 246.28 179923 11/09/2016 019386 DIEGO, DOMINGA REFUND:SEC DEP:RM RENTAL:TCC 179924 11/09/2016 004192 DOWNS ENERGY FUEL& LUBRICANTS FUEL FOR CITY VEHICLES: PLAN & CODE ENF FUEL FOR CITY VEHICLES: BLDG INSPE FUEL FOR CITY VEHICLES: TRAFFIC DIV FUEL FOR CITY VEHICLES: PUBLIC WOF FUEL FOR CITY VEHICLES: TCSD FUEL FOR CITY VEHICLES: TCSD 200.00 200.00 105.21 211.60 221.37 192.80 32.04 580.66 179925 11/09/2016 002528 EAGLE GRAPHIC CREATIONS Business Recognition Plaques: Eco Dev 267.84 INC Business Recognition Plaques: Eco Dev 213.84 179926 11/09/2016 004829 ELLISON WILSON ADVOCACY NOV 16 STATE LOBBYING SERVICES 3,500.00 LLC 1,343.68 481.68 3,500.00 Paget apChkLst 11/09/2016 10:57:28AM Final Check List CITY OF TEMECULA Page: 3 Bank : union UNION BANK Check # Date Vendor 179927 11/09/2016 004111 EMPLOYMENT DEVELOPMENT DEPT 179928 11/09/2016 015966 ERGO SOLUTION INC 179929 11/09/2016 009953 FEDERAL CLEANING CONTRACTORS 179930 11/09/2016 000165 FEDERAL EXPRESS INC 179931 11/09/2016 018858 FRONTIER CALIFORNIA, INC. 179932 11/09/2016 009608 GOLDEN VALLEY MUSIC SOCIETY 179933 11/09/2016 003792 GRAINGER 179934 11/09/2016 000186 HANKS HARDWARE INC 179935 11/09/2016 002109 HD SUPPLY CONSTR. SUPPLY LTD 179936 11/09/2016 011049 HOSPICE OF THE VALLEY 179937 11/09/2016 018352 JAMES ELLIOTT ENTERTAINMENT, 179938 11/09/2016 010412 JOHNSON POWER SYSTEMS 179939 11/09/2016 015358 KELLY PAPER COMPANY, INC. 179940 11/09/2016 019380 KLN DEVELOPMENT (Continued) Description QTRLY CENSUS OF EMPLYMNT/WAGES REPORT ERGONOMIC EVAL& REPORT: CARDENAS, JAIME NOV 16 JANITORIAL SRVCS:POLICE MALL OFC 10/13-10/25 EXP MAIL SVCS: OCT HIGH SPEED INTERNET:FIRE STN #95 OCT GENERAL USAGE/SVCS:EOC OCT INTERNET SVCS:SKATE PARK OCT INTERNET SVCS:LIBRARY OCT INTERNET SVCS:LIBRARY SEP INTERNET SVCS:27415 ENTERPRIS STTLMNT: "PROKOFIEV 125" 11/5/16 MISC STAGE SUPPLIES: THEATER OCT 16 MISC SMALL TOOLS & EQUIP: PW TRAF OCT 16 HARDWARE SUPPLIES - VAR FIR POWER GENERATOR:INFO TECH '16 HALLOWEEN FAMILY CARNIVAL BOOTH OPS. ENTERTAINMENT: THEATER GENERATOR MAINTENANCE:STA 73 GENERATOR MAINTENANCE:STA 95 GENERATOR MAINTENANCE:STA 84 GENERATOR MAINTENANCE:STA 92 paper/binding/pckg supp:central services REFUND:APPLICATION CANCELLED:PA16-1359 Amount Paid Check Total 156.57 500.00 922.50 51.00 119.98 134.38 39.95 11.11 11.11 206.56 1,154.03 138.33 224.98 369.74 1,079.99 100.00 1,750.00 512.96 521.02 551.11 524.02 924.21 156.57 500.00 922.50 51.00 523.09 1,154.03 138.33 594.72 1,079.99 100.00 1,750.00 2,109.11 924.21 3,522.00 3,522.00 Page3 apChkLst 11/09/2016 10:57:28AM Final Check List CITY OF TEMECULA Page: 4 Bank : union UNION BANK Check # Date Vendor 179941 11/09/2016 017118 KRACH, BREE B. 179942 11/09/2016 013797 LA JOLLA BOOKING AGENCY 179943 11/09/2016 012370 LEADER PROMOTIONS INC 179944 11/09/2016 018434 LEW EDWARDS GROUP, THE 179945 11/09/2016 004905 LIEBERT, CASSIDY & WHITMORE 179946 11/09/2016 004230 LINCOLN EQUIPMENT INC 179947 11/09/2016 014796 LOWREY, BETSY 179948 11/09/2016 000217 MARGARITA OFFICIALS ASSN 179949 11/09/2016 015959 MEHEULA MUSIC PRODUCTIONS 179950 11/09/2016 015259 MERCURY DISPOSAL SYSTEMS, INC. 179951 11/09/2016 013443 MIDWEST TAPE LLC 179952 11/09/2016 012962 MILLER, MISTY 179953 11/09/2016 017089 MORRIS-HOPKINS, BROOKE 179954 11/09/2016 019302 MR. WORLDWIDE CATERING (Continued) Description AWARDS/PLAQUES: TCSD NAME PLATES FOR NEW COUNCIL MEM AWARDS:F.I.T. PROGRAM TROPHI ES/AWARDS:MPSC STTLMNT: "IN MY LIFE" 10/30/16 PROMO ITEMS:FIT FINALE OCT'16 CONSULTANT SVCS; CITY MANAGER SEP '16 CREDIT BILLING ADJ: PHONE CALL SEP'16 HR LEGAL SVCS FORTE060-00( EQUIPMENT:AQUATICS RFRSHMNTS: REG CANCER TASK FORCE MTG OCT '16 SOFTBALL OFFICIATING SVCS STTLMNT: "AMY HANAIALI" 11/2/16 Household battery recycling program. Misc DVD's, books on CD, audio Misc DVD's, books on CD, audio Misc DVD's, books on CD, audio TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS DINNER:VETERANS DAY EVENT Amount Paid Check Total 9.08 21.60 1,119.31 19.44 4,081.70 573.11 5,000.00 -26.00 104.00 325.31 164.36 3,996.00 215.77 268.28 70.17 122.35 88.76 308.00 63.00 451.50 336.00 385.00 462.00 294.00 787.50 1,169.43 4,081.70 573.11 5,000.00 78.00 325.31 164.36 3,996.00 215.77 268.28 281.28 822.50 1,477.00 787.50 179955 11/09/2016 000727 NATIONAL FIRE PROTECTION FIRE PREV WEEK SUPPLIES: 579.63 579.63 ASSN PREVENTION Page:4 apChkLst Final Check List Page: 5 11/09/2016 10:57:28AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description 179956 11/09/2016 018099 NATIONAL SAFETY DOT DRUG/ALCOHOL TESTING SVC: COMPLIANCE HR 179957 11/09/2016 001323 NESTLE WATERS NORTH AMERICA 179958 11/09/2016 014391 NICHOLS, KELLIE D. 179959 11/09/2016 010167 ODYSSEY POWER CORPORATION 179960 11/09/2016 007409 OLD TOWN DINING, LLC 9/23-10/22/16 BOTTLED WATER SVC - TVE2 9/23-10/22/16 DRINKING WATER: THEATE 9/23-10/22/16 DRINKING WATER:TVM 9/23-10/22/16 DRINKING WATER: FOC 9/23-10/22/16 DRINKING WATER: TCC 9/23-10/22/16 DRINKING WATER: CRC 9/23-10/22/16 DRINKING WATER: LIBRAR 9/23-10/22/16 DRINKING WATER: IVVTCM Amount Paid Check Total 198.90 198.90 40.36 41.15 21.22 70.81 28.90 63.37 77.66 27.50 370.97 TCSD INSTRUCTOR EARNINGS 319.20 TCSD INSTRUCTOR EARNINGS 285.60 TCSD INSTRUCTOR EARNINGS 319.20 TCSD INSTRUCTOR EARNINGS 67.20 TCSD INSTRUCTOR EARNINGS 300.30 1,291.50 FULL CAPACITOR & FAN 4,722.84 4,722.84 REPLACEMENTS-LIBRAR DEPOSIT:EMPL RECOGN LUNCHEON 1,883.25 1,883.25 12/14/16 179961 11/09/2016 013127 ON STAGE MUSICALS "SHERRY WILLIAMS BY REQUEST" 11/6/16 3,556.53 3,556.53 179962 11/09/2016 013198 ORTENZO-HAYES, KRISTI NE TCSD INSTRUCTOR EARNINGS 321.06 TCSD INSTRUCTOR EARNINGS 545.02 TCSD INSTRUCTOR EARNINGS 716.80 TCSD INSTRUCTOR EARNINGS 313.60 TCSD INSTRUCTOR EARNINGS 985.60 TCSD INSTRUCTOR EARNINGS 761.60 TCSD INSTRUCTOR EARNINGS 761.60 4,405.28 179963 11/09/2016 000254 PRESS ENTERPRISE SEPTADVERTISING:FIT 5K/10K FUN 462.00 462.00 COMPANY INC RUN 179964 11/09/2016 016596 REGENT INLAND JV LLC REFUND:EXT FILED IN 2,952.00 2,952.00 ERROR:PA16-1006 179965 11/09/2016 010777 RIVERSIDE CO EXECUTIVE FY 16/17 DEBT SRVC FEES:TEMECULA 184,819.00 OFFICE FY 16/17 SCFA MISC REIMB EXPENSES 875.13 185,694.13 179966 11/09/2016 004274 SAFE & SECURE LOCKSMITH LOCKSMITH SRVCS: LIBRARY 10.80 10.80 179967 11/09/2016 008404 SAFE CHECKS PAYROLL CHECKS:FINANCE 584.38 ACCTS PAYABLE CHECKS:FINANCE DEF 939.39 1,523.77 Page5 apChkLst Final Check List Page: 6 11/09/2016 10:57:28AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 179968 11/09/2016 009980 SANBORN, GWYNETHA. 179969 11/09/2016 009213 SHERRY BERRY MUSIC 179971 11/09/2016 000537 SO CALIF EDISON Description Amount Paid Check Total COUNTRY LIVE! @ THE MERC 11/5/16 548.00 548.00 JAZZ @ THE MERC 11/3/16 494.20 494.20 OCT2-36-641-3912:27498 ENTERPRISE 35.16 CIR W OCT 2-36-641-3839:27498 ENTERPRISE C 30.23 OCT2-30-520-4414:32781 TEM PKWY LS: 1,099.84 OCT 2-00-397-5042:43200 BUS PARK DR 3,598.57 OCT 2-29-657-2332:45538 REDWOOD RD 24.58 OCT 2-29-953-8447:31738 WOLF VLY RD 24.47 OCT 2-30-220-8749:45850 N WOLF CREEI 378.62 OCT 2-31-536-3226:28690 MERCEDES Si 1,461.44 OCT 2-32-903-8293:41000 MAIN ST 14,633.97 OCT 2-29-657-2787:41638 WINCHESTER 25.90 OCT 2-29-807-1093:28079 DIAZ RD PED 26.31 OCT 2-29-807-1226:28077 DIAZ RD PED 26.05 OCT 2-29-933-3831:43230 BUS PARK DR 1,753.60 OCT 2-19-171-8568:28300 MERCEDES Si 388.13 OCT 2-31-419-2873:43000 HVVY-395 25.66 OCT2-31-031-2616:27991 DIAZ RD PED 26.77 OCT 2-31-282-0665:27407 DIAZ RD PED 26.77 OCT 2-31-536-3481:41902 MAIN ST 158.94 OCT 2-31-536-3655:41904 MAIN ST 27.14 OCT 2-31-912-7494:28690 MERCEDES Si 1,732.53 OCT 2-34--333-3589:41702 MAIN ST 27.14 OCT 2-02-351-4946:41845 6TH ST 1,264.57 OCT 2-14-204-1615:30027 FRONT ST RDI, 43.16 OCT 2-18-937-31852:28314 MERCEDES S 680.76 OCT 2-35-664-9053:29119 MARGARITA RE 708.53 OCT 2-35-403-6337:41375 MCCABE CT 859.81 OCT 2-25-393-4681:41951 MORAGA RD 413.80 OCT 2-00-397-5067:TCSD SVC LEV C 2,100.25 OCT 2-29-295-3510:32211 WOLF VLY RD 1,246.54 OCT 2-29-224-0173:32364 OVERLAND TR 1,767.47 OCT 2-29-223-8607:42035 2ND ST PED 648.43 OCT 2-31-404-6020:28771 OT FRONT ST 1,091.30 OCT 2-02-502-8077:43210 BUS PARK DR 345.93 OCT 2-28-629-0507:30600 PAUBA RD 6,148.84 OCT 2-35-707-0010:33451 S HVVY-79 PED 54.79 OCT 2-29-953-8249:46497 WOLF CREEK I 26.60 OCT 2-29-953-8082:31523 WOLF VLY RD 27.50 42,960.10 179972 11/09/2016 001212 SO CALIF GAS COMPANY OCT 091-085-1632-0:41951 MORAGA 13.81 13.81 RD Page6 apChkLst Final Check List Page: 7 11/09/2016 10:57:28AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description 179973 11/09/2016 017381 SOUTHWEST CALIFORNIA '16 HALLOWEEN CARNIVAL STIPEND PAGEANTS 179974 11/09/2016 005786 SPRINT SEP 26 - OCT 25 CELLULAR USAGE/EQUIP Amount Paid Check Total 100.00 100.00 4,773.03 4,773.03 179975 11/09/2016 019018 SUNRUN INSTALLATION REFUND:BLDG FEES:B16-1509, 3089 229.44 229.44 179976 11/09/2016 004260 TEMECULA STAMP & INK STAMPS FOR PLANS: BLDG & GRAPHICS SAFETY 179977 11/09/2016 018193 THE BASEBALL LEGENDS, LLC REFUND:SEC DEP:BALL FIELD #1:PHBSP 179978 11/09/2016 010276 TIME WARNER CABLE 26.12 26.12 1,250.00 1,250.00 NOV HIGH SPEED INTERNET:COAX 32.41 NOV HIGH SPEED INTERNET:LIBRARY 599.19 631.60 179979 11/09/2016 002702 U S POSTAL SERVICE JUL '16 POSTAGE METER DEPOSIT 2,051.77 2,051.77 179980 11/09/2016 016094 VAVRINEK, TRINE, DAY & CO City Financial Statement Audit 15,530.00 15,530.00 LLP 179981 11/09/2016 014486 VERIZON WIRELESS 9/16-10/15 BROADBAND 1,965.09 1,965.09 SVCS:CITYWI DE 179982 11/09/2016 008402 WESTERN RIVERSIDE OCT '16 MSHCP PAYMENT 7,650.00 7,650.00 COUNTY 179983 11/09/2016 000230 WILLDAN FINANCIAL FEB FISCAL IMPACT ANALYSIS: TEM SERVICES CRK INN 179984 11/09/2016 018871 WONDER SCIENCE TCSD INSTRUCTOR EARNINGS 9,680.00 9,680.00 500.50 500.50 1001318 11/04/2016 019382 BHARADWAJ, RAHUL REFUND:TODDLERS CREATIVE 44.00 44.00 LEARNING 1001319 11/04/2016 019383 DAUGHTERS OF THE REFUND:SEC DEP:RM RENTAL:CONF AMERICAN CTRA/B 1001320 11/04/2016 019384 DIAMOND-GOLDBERG, MARSHALL 1001321 11/04/2016 019384 DIAMOND-GOLDBERG, MARSHALL 150.00 150.00 REFUND:TEM WINE & PAINT CLASS 10.00 10.00 REFUND:TEM WINE & PAINT CLASS 20.00 20.00 1001322 11/04/2016 019385 MCKOWN, LAUREN REFUND:CREDITONACCOUNT:TCSD 12.00 12.00 Page:7 apChkLst Final Check List Page: 8 11/09/2016 10:57:28AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description 1001323 11/04/2016 018662 SAGMAN, BETHE REFUND:BIGFOOT'S ART & PIZZA EVENT Amount Paid Check Total 10.00 10.00 Grand total for UNION BANK: 408,290.68 Page:8 apChkLst Final Check List 11/09/2016 10:57:28AM CITY OF TEMECULA Page: 9 93 checks in this report. Grand Total All Checks: 408,290.68 Page9 apChkLst Final Check List 11/17/2016 9:44:13AM CITY OF TEMECULA Page: 1 Bank : union UNION BANK Check # Date Vendor 3131 11/10/2016 006887 UNION BANK OF CALIFORNIA 005027 WYNDHAM HOTEL 000210 LEAGUE OF CALIF CITIES 014885 TEMECULA CATERING 019000 OMERTRI LLC, LAURENT'S LE COFFEE SHOP 018925 FIREHOUSE SUBS 016098 CULTIVATING GOOD, INC. 006952 PAY PAL 019302 MR. WORLDWIDE CATERING 001171 ORIENTAL TRADING COMPANY INC 001264 COSTCO TEMECULA #491 015354 FACEBOOK.COM 004238 MURRIETA, CITY OF 019000 OMERTRI LLC, LAURENT'S LE COFFEE SHOP 019365 THE BREAKFAST BAR 003633 FOOTHILL EASTERN TRANSPORTN. 010061 TEMECULA OLIVE OIL COMPANY 3132 11/10/2016 006887 UNION BANK OF CALIFORNIA 016384 CALIFORNIA INLAND 3133 11/10/2016 006887 UNION BANK OF CALIFORNIA 008668 WES FLOWERS 008668 WES FLOWERS 019359 PLAYBILL INC Description GB LATE FEE REVERSAL GB LATE FEE REVERSAL GB LEAGUE OF CA CITIES CONF 10/5-10/7 GB REGIST: LEAGUE OF CA CITIES CONF 10/5 GB RFRSHMNTS:CALED ECO DEV STRATEGIES GB RFRSHMNTS:CALED ECO DEV STRATEGIES GB RFRSHMNTS:PITCH PRACTICE EVENT GB RFRSHMNTS FOR COLLEGE FAIR GB AAF INLAND EMPIRE 2016 MEDIA AWARDS GB BALANCE DUE FOR EOQ SEPT 2016 GB SUPPLIES FOR WELLNESS FAIR GB SUPPLIES FOR WELLNESS FAIR GB ADVERTISING FOR TVE2 GB REGISTRATION: STATE OF THE CITY GB RFRSHMENTS FOR PIO MEETING GB RFRSHMNTS: LEAGUE OF CA CITIES CONF GB FASTRAK : LEAGUE OF CA CITIES CONF GB SUPPLY FOR SPEAKER: CALED STRATEGIES MM BOY SCOUT TAQUITZ DIST MTG 9/29 IG SUNSHINE FUND IG SUNSHINE FUND IG JOB POSTING ADVERTISING Amount Paid Check Total -30.00 -30.00 250.70 575.00 1,069.20 118.80 101.26 2,324.16 85.00 680.00 170.42 174.30 39.98 35.00 80.00 12.00 7.61 266.88 150.00 61.09 61.09 29.95 5,930.31 150.00 152.13 Pagel apChkLst Final Check List Page: 2 11/17/2016 9:44:13AM CITY OF TEMECULA Bank : union UNION BANK Check # Date Vendor 3134 11/10/2016 006887 UNION BANK OF CALIFORNIA 006692 SAM'S CLUB 015247 FAMOUS DAVE'S 012313 FRANKLIN COVEY COMPANY 017443 OPERATING CO.LLC MED.CUISINE 3135 11/10/2016 006887 UNION BANK OF CALIFORNIA 001060 HYATT 001060 HYATT 3136 11/10/2016 006887 UNION BANK OF CALIFORNIA 019361 THE QUEEN MARY 013703 LAKE ELSINORE VALLEY CHAMBER 3137 11/10/2016 006887 UNION BANK OF CALIFORNIA 001060 HYATT 004171 DOMINO'S PIZZA 007282 AMAZON.COM, INC 014214 NEWEGG.COM 019376 BATTERIES4SCANNERS.COM 013851 STORM SOURCE, LLC 3138 11/10/2016 006887 UNION BANK OF CALIFORNIA 008736 YNEZ SUBWAY INC 014163 JUAN POLLO 014115 GAMBLING COWBOY CHOPHOUSE, THE 000154 CSMFO 000154 CSMFO 014115 GAMBLING COWBOY CHOPHOUSE, THE 006952 PAY PAL (Continued) Description RO LATE FEE REVERSAL RO RFSHMNTS: CITY CNCL CLOSED SESSION RO RFSHMNTS: CITY CNCL CLOSED SESSION RO OFFICE SUPPLIES: CITY CLERK RO RFRSHMNTS: CITY CNCL CLOSED MTG 10/11 ME PARKING: LEAGUE OF CA CITIES 10/5 ME LODGING: LEAGUE OF CA CITIES MR LEAGUE OF CA CITIES ANNUAL CONF MR LAKE ELSINORE STATE OF THE CITY 9/29 MH LODGING: MISAC CONF 10/9-10/10 MH HALLOWEEN BEST GROUP COSTUME MH SFTWR MUSEUM: OREGON TRAIL 5TH MH ADAPTER FOR LIBRARY APPLE VGA MH BATTERY FOR SCANNER IN RECORDS MH APPOINTMENT PLUS:IT JH RFRSHMNTS: TEEN CERT ON 9/18 JH RFRSHMNTS: TEEN CERT ON 9/17 JH RFSHMNTS: CITY CNCL CLOSED SESSION JH BUDGETAWARDAPPLICATION JH BUDGETAWARDAPPLICATION JH RFSHMNTS: CITY CNCL CLOSED SESSION JH VERISIGN PAYFLOW PRO TRANSACTION Amount Paid Check Total -25.00 11.98 172.68 36.66 183.06 5.00 533.48 555.42 43.00 354.06 108.80 14.33 76.07 77.25 20.00 432.00 503.28 200.00 150.00 150.00 20.00 379.38 538.48 598.42 650.51 52.30 1,507.58 Paget apChkLst Final Check List 11/17/2016 9:44:13AM CITY OF TEMECULA Page: 3 Bank : union UNION BANK Check # Date Vendor 3139 11/10/2016 006887 UNION BANK OF CALIFORNIA 001060 HYATT 000747 AMERICAN PLANNING ASSOCIATION 000747 AMERICAN PLANNING ASSOCIATION 000747 AMERICAN PLANNING ASSOCIATION 008956 PANERA BREAD (Continued) Description MH LODGING: MISAC CONF 10/9-10/10 LW MEMBERSHIP: CARDENAS, JAIME LW '16 CONFERENCE: COOPER & ATKINS LW CONFERENCE REGISTRATION: CARDENAS, J. LW RFRSHMNTS: CITY CNCL WORKSHP: ALTAIR Amount Paid Check Total 64.00 295.00 925.00 575.00 125.63 1,984.63 Page3 apChkLst Final Check List 11/17/2016 9:44:13AM CITY OF TEMECULA Page: 4 Bank : union UNION BANK Check # Date Vendor 3140 11/10/2016 006887 UNION BANK OF CALIFORNIA 001365 RIVERSIDE, COUNTY OF 007282 AMAZON.COM, INC 007282 AMAZON.COM, INC 001171 ORIENTAL TRADING COMPANY INC 007282 AMAZON.COM, INC 019363 BALLET BARRE STORE 007282 AMAZON.COM, INC 007282 AMAZON.COM, INC 007282 AMAZON.COM, INC 017201 STATEFOODSAFETY.COM 017201 STATEFOODSAFETY.COM 007282 AMAZON.COM, INC 006952 PAY PAL 000152 CALIF PARKS & RECREATION SOC 007282 AMAZON.COM, INC 000210 LEAGUE OF CALIF CITIES 007282 AMAZON.COM, INC 001365 RIVERSIDE, COUNTY OF 007282 AMAZON.COM, INC 007282 AMAZON.COM, INC 007282 AMAZON.COM, INC 007282 AMAZON.COM, INC 019101 WINDOWTINT.COM (Continued) Description KH HEALTH PERMIT FEES: HATCH CHILE FESTI KH BOOKS/COLLECTIONS:LIBRARY KH BOOKS/COLLECTIONS:LIBRARY KH SUPPLIES FOR HALLOWEEN CARNIVAL KH BOOKS/COLLECTIONS:LIBRARY KH DANCE BARS FOR DANCE STUDIO KH LATE FEE REVERSAL KH BOOKS/COLLECTIONS:LIBRARY KH BOOKS/COLLECTIONS:LIBRARY KH BOOKS/COLLECTIONS:LIBRARY KH FOOD HANDLERS CARD: HUMAN SVCS KH FOOD HANDLERS CARD: HUMAN SVCS KH BOOKS/COLLECTIONS:LIBRARY KH VERISIGN PAYFLOW PRO TRANSACTION KH MEMBERSHIP RENEWAL: MARTINEZ, Y. KH BOOKS/COLLECTIONS:LIBRARY KH REGISTRATION FOR CONF: HAWKINS, K. KH BOOKS/COLLECTIONS:LIBRARY KH HEALTH PERMIT FEES: HATCH CHILE FESTI KH BOOKS/COLLECTIONS:LIBRARY KH BOOKS/COLLECTIONS:LIBRARY KH BOOKS/COLLECTIONS:LIBRARY KH BOOKS/COLLECTIONS:LIBRARY KH WINDOW TINT FOR MRC Amount Paid Check Total 12.21 10.57 148.47 105.60 52.22 429.85 -699.48 101.93 17.87 91.62 162.00 243.00 15.80 235.20 150.00 10.75 300.00 26.31 515.00 12.93 21.84 49.28 78.36 142.01 2,233.34 Page:4 apChkLst Final Check List Page: 5 11/17/2016 9:44:13AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description Amount Paid Check Total 3141 11/10/2016 006887 UNION BANK OF CALIFORNIA 019360 BRUSHFIRE KITCHEN AA PIO MTG WITH VARIOUS AGENCIES 691.10 008669 VONS AA RFRSHMNTS: MAYOR'S STATE OF 85.26 THE CITY 009720 STARBUCKS CORPORATION AA RFRSHMNTS: MAYORS STATE OF 95.70 THE CITY 010061 TEMECULA OLIVE OIL AA HANDOUTS FOR COLLEGE FAIR 107.95 COMPANY 008669 VONS AA RFRSHMNTS: HOA STATE OF THE 33.57 CITY 012881 4IMPRINT INC AA TUMBLERS: POLICE APPRECIATION 1,110.82 EVENT 008027 ISLANDS RESTAURANT AA RFRSHMNTS: LEAGUE OF CA 21.50 CITIES CONF 001060 HYATT AA RFRSHMNTS: LEAGUE OF CA 21.53 CITIES CONF 001060 HYATT AA LODGING : LEAGUE OF CA CITIES 539.48 CONF 000210 LEAGUE OF CALIF CITIES AA REGISTRATION : CONFERENCE 650.00 3,356.91 10/5-10/7 3142 11/17/2016 010349 CALIF DEPT OF CHILD SUPPORT PAYMENT 1,128.45 1,128.45 SUPPORT 3143 11/17/2016 000194 I CMA RETIREMENT -PLAN I CMA RETIREMENT TRUST 457 8,487.03 8,487.03 303355 PAYMENT 3144 11/17/2016 000444 INSTATAX (EDD) STATE TAXES PAYMENT 22,640.81 22,640.81 3145 11/17/2016 000283 INSTATAX (IRS) FEDERAL INCOME TAXES PAYMENT 82,646.36 82,646.36 3146 11/17/2016 001065 NATIONWIDE RETIREMENT NATIONWIDE RETIREMENT PAYMENT 8,449.24 8,449.24 SOLUTION 3147 11/17/2016 000389 NATIONWIDE RETIREMENT OBRA- PROJECT RETIREMENT 2,172.42 2,172.42 SOLUTION PAYMENT 3148 11/17/2016 000246 PERS (EMPLOYEES' PERS RETIREMENT PAYMENT 39,414.81 39,414.81 RETIREMENT) 179985 11/17/2016 016764 ABM BUILDING SERVICES, LLC CREDIT BILLINGADJ: INCORRECT BILLING REPLACE HVAC FUSE:THEATER PREV MAINT:HVAC UNITS:CIVIC CENTEF PREV MAINT:HVAC UNITS:CIVIC CENTEF JUL-OCT 16 HVAC PREV MAINT:VAR FAC -10.07 82.24 1,278.95 97.16 9,936.93 11,385.21 Pages apChkLst Final Check List Page: 6 11/17/2016 9:44:13AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 179986 11/17/2016 019307 ADVANCED AUTOMOTIVE SMOG 179987 11/17/2016 009787 ALTEC INDUSTRIES INC Description Amount Paid Check Total veh maint services:city service trucks 41.50 veh maint services:city service trucks veh maint services:city service trucks veh maint services:city service trucks veh maint services:city service trucks veh maint services:city service trucks SMOG TEST AND CERTIFICATION veh maint services:city service trucks veh maint services:city service trucks veh maint services:city service trucks veh maint services:city service trucks veh maint services:city service trucks veh maint services:city service trucks veh maint services:city service trucks veh maint services:city service trucks veh maint services:city service trucks 41.50 41.50 41.50 41.50 41.50 41.50 41.50 41.50 41.50 41.50 41.50 41.50 41.50 41.50 41.50 VEHICLE REPAIR & MAINT SRVCS: PW 482.50 VEHICLE REPAIR & MAINT SRVCS: PW 179988 11/17/2016 013015 ALWAYS RELIABLE BACKFLOW BACKFLOW REPAIRS: VARIOUS PARKS 179989 11/17/2016 004422 AMERICAN BATTERY TRAFFIC SIGNAL EQUIPMENT: PW CORPORATION TRAFFIC 179990 11/17/2016 004240 AMERICAN FORENSIC NURSES DEC 16 PHLEBOTOMY (AFN) SRVCS:TEMECULA POLICE 179991 11/17/2016 019387 ARC ELECTRIC INC REFUND:PERMIT & INSPECT FE ES: B 16-2277 179992 11/17/2016 004307 ARCH CHEMICALS, INC. OCT WATER QUALITY MAINT:HARV LAKE/DUCK 179993 11/17/2016 006300 ASSOCIATION OF AMERICAN MEMBERSHIP:J.DEGANGE 90003309 179994 11/17/2016 018941 AZTEC LANDSCAPING, INC. OCT 16 RESTROOM MAINT SRVCS:VAR PARKS 179995 11/17/2016 019395 BAHAI OF TEMECULA REFUND:SEC DEP:RM RENTAL:CRC 200.00 200.00 179996 11/17/2016 017788 BARTELASSOCIATES, LLC CONSULTING SRVCS:FINANCE DEPT 3,366.50 3,366.50 664.00 880.00 1,362.50 698.00 698.00 569.59 569.59 1,248.00 1,248.00 232.80 232.80 3,900.00 3,900.00 170.00 170.00 6,149.18 6,149.18 179997 11/17/2016 018408 BOB CALLAHAN'S POOL SERVICE OCT 16 MAINT SVCS FOR POOLS:CRC 1,050.00 1,050.00 & TES Page6 apChkLst Final Check List Page: 7 11/17/2016 9:44:13AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description 179998 11/17/2016 005292 BUTLER, GREG REIMB: CALPERA CONF 11/1-11/4/16 Amount Paid Check Total 21.31 21.31 179999 11/17/2016 003138 CAL MAT MISC ASPHALT SUPPLIES:PW STREET 122.87 122.87 MAINT 180000 11/17/2016 004248 CALIF DEPT OF OCT 16 DOJ FINGERPRINTING JUSTICE-ACCTING SVC:VAR DEPTS. 180001 11/17/2016 019402 CLERMONT, RISHANN PETTY CASH FOR SISTER CITY VISIT 5,524.00 5,524.00 1,575.00 1,575.00 180002 11/17/2016 004405 COMMUNITY HEALTH EMPLOYEE CHARITY DONATIONS 24.00 24.00 CHARITIES, C/O WELLS FARGO PAYMENT BANK 180003 11/17/2016 002945 CONSOLIDATED ELECTRICAL DIST. ELECTRICAL SUPPLIES: VARIOUS PARKS ELECTRICAL SUPPLIES: LIBRARY ELECTRICAL SUPPLIES: THEATER & 6TF ELECTRICAL SUPPLIES: VARIOUS PARK ELECTRICAL SUPPLIES: VARIOUS PARK 180004 11/17/2016 011922 CORELOGIC, INC. OCT'16 PROPERTY IDENTIFICATION SOFTWARE 180005 11/17/2016 013379 COSSOU, CELINE TCSD INSTRUCTOR EARNINGS 252.72 274.10 475.74 161.46 51.84 1,215.86 235.00 235.00 462.00 462.00 180006 11/17/2016 004329 COSTCO TEMECULA #491 MISC SUPPLIES: FALL FEST 58.44 COMMUNITY CONCE MISC SUPPLIES: ART OFF THE WALL 389.61 MISC SUPPLIES:THEATER HOSPITALITY 140.39 SUPPLIES:SPECIAL EVENTS 205.53 180007 11/17/2016 004524 CRAFCO INC -ABSOLUTE MACHINE RENTAL:ST MAINT DIV 648.00 ASPHALT 180008 11/17/2016 010650 CRAFTSMEN PLUMBING & HVAC INC 180009 11/17/2016 003945 DIAMOND ENVIRONMENTAL SRVCS 180010 11/17/2016 004192 DOWNS ENERGY FUEL& LUBRICANTS PLUMBING SRVCS:OLD TOWN 180.00 RESTROOMS PLUMBING SRVCS: CIVIC CENTER 242.50 PORTABLE RESTROOMS: LASERENA 55.88 WAY PORTABLE RESTROOMS: LONG CANYOI 55.88 PORTABLE RESTROOMS: GREAT OAK H 55.88 PORTABLE RESTROOMS: VAIL RANCH P 55.88 PORTABLE RESTROOMS: RIVERTON PAI 55.88 FUEL FOR CITY VEHICLES: PUBLIC 823.93 WORKS FUEL FOR CITY VEHICLES: PUBLIC WOF 818.88 FUEL FOR CITY VEHICLES: 44.79 793.97 648.00 422.50 279.40 1,687.60 Page:7 apChkLst Final Check List Page: 8 11/17/2016 9:44:13AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 180011 11/17/2016 002390 EASTERN MUNICIPAL WATER DIST 180012 11/17/2016 004068 ECALDRE MANALILI-DE VILLA, AILEEN Description OCT WATER METER:32131 S LOOP RD DCDA OCT WATER METER:32131 S LOOP RD B OCT WATER METER:32131 S LOOP RD L Amount Paid Check Total 45.65 111.22 572.29 729.16 TCSD INSTRUCTOR EARNINGS 122.50 TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS 180013 11/17/2016 013367 ELECTRO INDUSTRIAL SUPPLY MISC COMPUTER SUPPLIES:HELP DESK 180014 11/17/2016 000164 ESGIL CORPORATION SEP '16 PLAN CK SERVICES:COM DEV DEPT 180015 11/17/2016 015090 EVAPCO PRODUCTS, INC. NOV '16 CONDENSER WATER SYS MAINT: CIV C 175.00 227.50 105.00 192.50 280.00 157.50 245.00 245.00 192.50 175.00 157.50 2,275.00 29.11 29.11 21,023.54 21,023.54 566.50 566.50 apChkLst Final Check List Page: 9 11/17/2016 9:44:13AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 180016 11/17/2016 001056 EXCEL LANDSCAPE, INC. Description IRRIGATION REPAIRS: VARIOUS PARKS IRRIGATION REPAIRS: VARIOUS PARKS IRRIGATION REPAIRS: VARIOUS PARKS IRRIGATION REPAIRS: VARIOUS PARKS install irrig contrlr:temeku hills slope IRRIGATION REPAIRS: VARIOUS PARKS IRRIGATION REPAIRS: VARIOUS PARKS IRRIGATION REPAIRS: VARIOUS SLOPE; IRRIGATION REPAIRS: VARIOUS PARKS IRRIGATION REPAIRS: VARIOUS SLOPE: IRRIGATION REPAIRS: VARIOUS PARKS IRRIGATION REPAIRS: VARIOUS PARKS IRRIGATION REPAIRS: VARIOUS PARKS PLANT INSTALLATION:VOORBURG PARK INSTALL CHANNEL DRAIN: MARG PARK IRRIGATION REPAIRS: VARIOUS PARKS IRRIGATION REPAIRS: VARIOUS SLOPE: IRRIGATION REPAIR: PRESLEY IRRIGATION REPAIRS: VARIOUS PARKS IRRIGATION REPAIR: PRESLEY VAIL RAN INSTALL CONTRLR:AVONDALE LENNAR install watersmart contrlr:sportsparks INSTALL WATERSMART CONTRLER:LIBR INSTALL WATERSMART CONTROLR:OLD IRRIGATION REPAIR: PRESLEY IRRIGATION REPAIRS: VARIOUS PARKS IRRIGATION REPAIR: PRESLEY SLOPE IRRIGATION REPAIRS: VARIOUS PARKS install irrig contrllr:saddlewoodslope 180017 11/17/2016 015330 FAIR HOUSING COUNCIL SEP 16 FAIR HOUSING SRVCS:CDBG FUNDING 180018 11/17/2016 000165 FEDERAL EXPRESS INC 10/27-11/2 EXP MAIL SVC:CC/IT/TCSD/PW 180019 11/17/2016 016780 FIELDTURF USA, INC. fied maint srvcs: birdsall sports park 180020 11/17/2016 002982 FRANCHISE TAX BOARD SUPPORT PAYMENT Amount Paid Check Total 444.64 266.68 281.61 99.94 18, 319.02 166.46 194.97 303.94 204.37 105.53 310.06 99.94 281.22 2,000.00 1,729.20 77.82 77.82 77.82 68.65 166.46 2,617.06 83,510.51 5,234.12 7,851.18 278.53 115.73 278.53 266.68 2,617.06 128,045.55 1,457.24 1,457.24 228.46 228.46 12,400.00 12,400.00 150.00 150.00 180021 11/17/2016 018858 FRONTIER CALIFORNIA, INC. OCT INTERNET SVCS:C. MUSEUM, 124.99 GIFT SHOP OCT INTERNET SVCS: TCC 144.99 269.98 180022 11/17/2016 009097 FULL COMPASS SYSTEMS Sound/Lighting & Misc Supplies: Theater 172.97 Sound/Lighting & Misc Supplies: Theater 93.90 266.87 Page9 apChkLst Final Check List Page: 10 11/17/2016 9:44:13AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description 180023 11/17/2016 019396 GELLENTIEN, DIANA REFUND:PICNIC RENTAL:HARVESTON Amount Paid Check Total 55.00 55.00 180024 11/17/2016 019388 GET CLUE ROOM ESCAPE REFUND:PERMIT & INSPECT 259.00 259.00 FEES:B16-3561 180025 11/17/2016 000177 GLENNIES OFFICE PRODUCTS INC MISC OFFICE SUPPLIES: PW TRAFFIC OCT 16 MISC. OFFICE SUPPLIES:PREVE OCT '16 OFFICE SUPPLIES:BLDG & SAFE OCT 16 MISC. OFFICE SUPPLIES: FINANI OCT 16 MISC OFC SUPPLIES: CITY MGF OCT 16 OFFICE PRODUCTS:AQUATICS F 180026 11/17/2016 009608 GOLDEN VALLEY MUSIC SETTLEMENT:CLASSICS...MERC NOV SOCIETY 2016 180027 11/17/2016 003792 GRAINGER 140.76 395.00 12.00 72.32 312.28 222.68 1,155.04 329.70 329.70 MISC SAFETY SUPPLIES:PW STREET 353.47 MAINT MISC SAFETY SUPPLIES: PW STREET M/ 219.35 572.82 180028 11/17/2016 000186 HANKS HARDWARE INC OCT 16 MAINT SUPPLIES: AQUATICS 567.00 OCT 16 MAINT SUPPLIES: OLD TOWN 32.38 OCT 16 MAINT. SUPPLIES: MPSC 65.21 OCT 16 MAINT SUPPLIES: VARIOUS FACT 518.27 OCT 16 MAINT. SUPPLIES: IWTCM 245.47 OCT 16 MAINT.SUPPLIES: VARIOUS PARI 1,156.71 OCT 16 MAINT SUPPLIES:PW STREET M, 1,048.56 OCT 16 MAINT. SUPPLIES: OTTT 107.92 OCT 16 MAINT. SUPPLIES: CRC 134.35 OCT 16 MAINT SUPPLIES: TPL 274.18 OCT 16 MAINT SUPPLIES: CIVIC CENTEF 342.26 OCT 16 MAINT SUPPLIES: TVM 41.63 4,533.94 180029 11/17/2016 002109 HD SUPPLY CONSTR. SUPPLY MISC SUPPLIES:PW STREET MAI NT 128.06 128.06 LTD DIV 180030 11/17/2016 000520 HDL COREN & CONE INC OCT -DEC '16 PROP TAX CONSULTING: 5,250.00 5,250.00 FINANCE 180031 11/17/2016 014167 HELIO POWER, INC. SOLAR PANELS PREV MAINT: OT GARAGE 180032 11/17/2016 013749 HELIXSTORM INC. IT INFRASTRUCTURE SUPPORT:INFO TECH 180033 11/17/2016 016564 IMPACT TELECOM OCT 800 SERVICES:CIVIC CENTER 410.00 410.00 4,781.25 4,781.25 56.15 56.15 Page:10 apChkLst 11/17/2016 9:44:13AM Final Check List CITY OF TEMECULA Page: 11 Bank : union UNION BANK Check # Date Vendor 180034 11/17/2016 018184 INLAND VLY BUS & COMM FNDTN 180035 11/17/2016 001407 INTER VALLEY POOL SUPPLY INC 180036 11/17/2016 015673 JDS VIDEO & MEDIA PRODUCTIONS 180037 11/17/2016 010412 JOHNSON POWER SYSTEMS 180038 11/17/2016 000820 K R W & ASSOCIATES 180039 11/17/2016 001282 KNORR SYSTEMS INC 180040 11/17/2016 002634 LITELINES INC 180041 11/17/2016 003782 MAIN STREET SIGNS 180042 11/17/2016 004141 MAINTEX INC 180043 11/17/2016 002664 MARCO INDUSTRIES INC 180044 11/17/2016 019397 MARTINEZ, CONNI (Continued) Description FY 16-17 CSF- TEDX PRESENTATION POOL SANITIZING CHEMICALS: VAR POOLS VIDEO PRODUCTION FOR ECONOMIC PM EMERG GENERATORS: CIVIC CENTER PM EMERG GENERATORS: CRC PM EMERG GENERATORS: TVE2 PM EMERG GENERATORS: FOC PM EMERG GENERATORS: TPL ENG PLAN CHECK & REVIEW SRVCS: PW MISC POOL SUPPLIES - FOC REPLACE ST LIGHT POLE:MERCEDES ST signs and supplies:pw street maint div signs and supplies:pw street maint div MISC SIGNS: CITY WIDE PARKS CUSTODIAL SUPPLIES:VARIOUS PARK SITES CLEANING SUPPLIES: VARIOUS FACILITI CUSTODIAL SUPPLIES: TVE2 FLOOR CARE EQUIP PM:CIV CTR & GARAGE FLOOR CARE EQUIP PM:CIV CTR & GAR REFUND:SEC DEP:RM RENTAL:TCC 180045 11/17/2016 014392 MC COLLOUGH, JILL DENISE NOV 16 PLANTSCAPE SRVCS:LIBRARY NOV 16 PLANTSCAPE SRVCS:CIV CENTE Amount Paid Check Total 500.00 442.26 850.00 901.54 699.78 607.06 781.74 633.15 1,320.00 48.33 3,808.20 143.65 915.30 284.98 494.10 716.11 854.00 95.00 365.00 200.00 200.00 500.00 442.26 850.00 3,623.27 1,320.00 48.33 3,808.20 1,343.93 2,064.21 460.00 200.00 500.00 700.00 Page:11 apChkLst 11/17/2016 9:44:13AM Final Check List CITY OF TEMECULA Page: 12 Bank : union UNION BANK Check # Date Vendor 180046 11/17/2016 015955 METRO FIRE & SAFETY, INC. 180047 11/17/2016 018314 MICHAEL BAKER INT'L INC. 180048 11/17/2016 004951 MIKE'S PRECISION WELDING INC. 180049 11/17/2016 004040 MORAMARCO, ANTHONY J. 180050 11/17/2016 004490 MUSCO SPORTS LIGHTING INC 180051 11/17/2016 019019 MUSIC CONNECTION LLC 180052 11/17/2016 001323 NESTLE WATERS NORTH AMERICA 180053 11/17/2016 018402 NEWSMINDED, INC 180054 11/17/2016 003964 OFFICE DEPOT BUSINESS SVS DIV 180055 11/17/2016 002105 OLD TOWN TIRE & SERVICE (Continued) Description ANNUAL FIRE EXT SRVCS: OT PARKING GARAGE ANNUAL FIRE EXT SRVCS: TVE2 ANNUAL FIRE EXT SRVCS: HARVESTON ANNUAL FIRE EXT SRVCS: SNACK BARS ANNUAL FIRE EXT SRVCS: THEATER fire extinguisher & bracket: civ center ANNUAL FIRE EXT SRVCS: CIVIC CENTE ANNUAL FIRE EXT SRVCS: JRC ANNUAL FIRE EXT SRVCS: PUBLIC WOR 8/1-10/2/16 CONST.ENG SRVCS: PWCIP 6/1-10/2/16 ENG SRVCS:l15/79S I NTERCF WELDING REPAIR SRVCS: PALA PARK TCSD INSTRUCTOR EARNINGS outdoor lighting parts:tvhs tennis cts STTLMNT:SPEAKEASY...MERC 11/12/16 9/23-10/22/16 DRINKING WATER: PBSP 9/23-10/22/16 DRINKING WATER: SKATE I 9/23-10/22/16 DRINKING WATER: TESC P 9/23-10/22/16 DRINKING WATER: MRC 10/9-11/5 NEWSPAPER DELIVERY:MPSC OFFICE SUPPLIES: HR DEPT OFFICE SUPPLIES: HR DEPT OFFICE SUPPLIES: HR DEPT OFFICE SUPPLIES: HR DEPT OFFICE SUPPLIES: FINANCE OFFICE SUPPLIES: FINANCE OFFICE SUPPLIES: FINANCE OFFICE SUPPLIES: HR DEPT CITY VEHICLE MAINT SVCS:PARKS MAINT CITY VEHICLE MAINT SVCS:PW TRAFFIC CITY VEHICLE MAINT SVCS:PARKS MAIN CITY VEHICLE MAINT SVCS:PW STREET 180056 11/17/2016 002105 OLD TOWN TIRE & SERVICE CITY VEHICLE MAINT SVCS:TCSD Amount Paid Check Total 159.55 39.50 23.70 323.22 500.58 194.35 1,491.65 149.24 132.52 2,546.88 88,459.99 800.00 409.50 2,586.00 306.60 58.88 6.47 6.47 20.18 125.00 49.66 21.34 3.23 487.11 33.24 146.75 19.42 372.44 173.96 1,394.38 680.43 253.99 3,014.31 91,006.87 800.00 409.50 2,586.00 306.60 92.00 125.00 1,133.19 2,502.76 1,058.16 1,058.16 Page:12 apChkLst Final Check List Page: 13 11/17/2016 9:44:13AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description 180057 11/17/2016 002105 OLD TOWN TIRE & SERVICE CITY VEHICLE MAINT SVCS:BLDG & SAFETY 180058 11/17/2016 017888 PACIFIC HYDROBLASTING INC PRESSURE WASHING SRVCS: THEATER 180059 11/17/2016 019398 PANG, GOSANDY REFUND:SEC DEP:RM RENTAL:TCC Amount Paid Check Total 959.61 959.61 420.00 420.00 200.00 200.00 180060 11/17/2016 000249 PETTY CASH PETTY CASH REIMBURSEMENT 579.84 579.84 180061 11/17/2016 010338 POOL & ELECTRICAL PRODUCTS INC POOL SUPPLIES & CHEMICALS:VAR POOLS CHEMICAL SUPPLIES:SPLASH PARK 418.18 277.13 695.31 180062 11/17/2016 011549 POWER SPORTS UNLIMITED VEH MAINT & REPAIR:POLICE 397.76 VEH MAINT& REPAIR:POLICE 954.94 1,352.70 180063 11/17/2016 012904 PROACTIVE FIRE DESIGN OCT PLAN CHECK CONSULTANT: FIRE 10,005.60 10,005.60 PREV 180064 11/17/2016 003591 RENES COMMERCIAL WEED 9,250.00 9,250.00 MANAGEMENT ABATEMENT/CLEANUP:CITYWIDE CHNLS 180065 11/17/2016 014027 RIVERSIDE CO ECO DEV OCT -DEC '16 LIBRARY STAFFING AGENCY 41,860.00 41,860.00 180066 11/17/2016 004274 SAFE & SECURE LOCKSMITH LOCKSMITH SERVICE: CRC 127.00 180067 11/17/2016 017699 SARNOWSKI, SHAWNA, M LOCKSMITH SRVCS: HISTORY MUSEUM 10.80 137.80 PHOTOGRAPHY SRVCS:HALLOWEEN 150.00 150.00 PRESTON CARNIVAL 180068 11/17/2016 013376 SECURITY SIGNAL DEVICES REPAIR & MAINT OF SECURITY 899.32 INC SYSTEM 10/21 REPAIR & MAINT OF SECURITY SYSTEM 2,267.68 3,167.00 180069 11/17/2016 008529 SHERIFFS CIVIL DIV - SUPPORT PAYMENT 100.00 100.00 CENTRAL 180070 11/17/2016 009213 SHERRY BERRY MUSIC JAZZ @ THE MERC 11/10/16 180071 11/17/2016 009746 SIGNS BY TOMORROW PUBLIC NTC POSTING XX -1045,1410: PLNG PUBLIC NTC POSTING XX -0512: PLNG PUBLIC NTC POSTING XX -1344: PLNG PUBLIC NTC POSTING XX -0865,1375: PLI PUBLIC NTC POSTING XX -0975: PLNG PUBLIC NTC POSTING XX -1222: PLNG 483.70 483.70 426.00 213.00 213.00 213.00 213.00 213.00 1,491.00 Page:13 apChkLst Final Check List Page: 14 11/17/2016 9:44:13AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description 180072 11/17/2016 015235 SMOKE GUARD CALIFORNIA, elevator fire curtains maint: civic ctr INC. 180073 11/17/2016 000537 SO CALIF EDISON 180074 11/17/2016 000519 SOUTH COUNTY PEST CONTROL INC OCT 2-36-171-5626: B UTTERFI E LD/ LA SERENA OCT 2-02-351-5281:30875 RANCHO VISI/ OCT 2-01-202-7330:VARIOUS LS -1 ALLNI1 OCT 2-30-066-2889:30051 RANCHO VISI/ OCT 2-36-122-7820:31777 DEPORTOLA R OCT 2-25-350-5119:45602 REDHAWK PKV OCT 2-10-331-2153:28816 PUJOL ST OCT 2-39-043-8521:29028 OT FRONT ST OCT 2-29-458-7548:32000 RANCHO CAL OCT 2-05-791-8807:31587 TEM PKWY LS: OCT 2-31-031-2590:28301 RANCHO CAL OCT 2-29-479-2981:31454 TEM PKWY TC' OCT 2-20-798-3248:42081 MAIN ST OCT 2-37-303-0485:27498 ENTERPRISE C OCT 2-29-657-2563:42902 BUTTERFIELD OCT 2-35-421-1260:41955 4TH ST LS3 OCT 2-36-531-7916:44205 MAIN ST PED OCT 2-27-805-3194:42051 MAIN ST OCT 2-31-936-3511:46488 PECHANGA PK OCT 2-29-974-7899:26953 YNEZ RD LS3 Amount Paid Check Total 1,500.00 1,500.00 23,652.55 4,347.26 72,202.90 24.56 24.43 25.17 871.80 78.48 227.23 8,546.31 20.40 103.67 1,316.38 56.58 196.80 18.22 200.77 3,249.38 49.16 143.94 PEST CONTROL SRVCS: FIRE STN 84 80.00 OCT PEST CONTROL SRVCS: CITY FACII PEST CONTROL SRVCS: CAMPOS VERD PEST CONTROL SRVCS: CALLE TAHOE/f 180075 11/17/2016 012652 SOUTHERN CALIFORNIA NOV GEN USAGE:0141,0839,2593,9306 180076 11/17/2016 006559 SOUTHWESTERN RIVERSIDE REFUND:SEC DEP:RM RENTAL:TCC COUNTY 180077 11/17/2016 018844 STANTEC CONSULTING SEP DSGN SRVCS: BUTTERFIELD SERVICES STAGE RD PH 180078 11/17/2016 002366 STEAM SUPERIOR CARPET CARPET CLEANING SRVCS: CRC CLEANING 180079 11/17/2016 014541 STEVE'S TOWING, INC towing svcs - police 180080 11/17/2016 003840 STRONGS PAINTING PAINTING SRVC:HARVESTON SP PARK 890.00 94.00 94.00 562.14 200.00 10,159.16 100.00 115,355.99 1,158.00 562.14 200.00 10,159.16 100.00 450.00 450.00 6,000.00 6,000.00 Page:14 apChkLst Final Check List Page: 15 11/17/2016 9:44:13AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description 180081 11/17/2016 013331 STUDENT OF THE MONTH FY 16/17 COMMUNITY SERVICE PRGM, INC FUNDING Amount Paid Check Total 750.00 750.00 180082 11/17/2016 019018 SUNRUN INSTALLATION REFUND:BLDG FEES:B16-2030, 229.44 229.44 B16-2446 180083 11/17/2016 013357 TEAM EVANGELICAL FY 16/17 CDBG SUB -RECIPIENT PMT ASSISTANCE 1,924.30 1,924.30 180084 11/17/2016 003677 TEMECULA MOTORSPORTS FIRE UTV VEHICLES MAI NT: MEDICS 249.67 LLC MOTORCYCLE REPAIR/MAINT:TEM.P.D. 567.55 180085 11/17/2016 016311 TIERCE, NICHOLAS NOV GRAPHIC DESIGN 2,790.00 SRVCS:THEATER OCT GRAPHIC DESIGN SRVCS:THEATEF 2,610.00 180086 11/17/2016 000668 TIMMY D PRODUCTIONS INC SOUND & LIGHTING SRVCS:CULTURAL 4,294.50 ARTS 9/1 180087 11/17/2016 002452 TOP LINE INDUSTRIAL 180088 11/17/2016 013474 TOWN & COUNTRY TOWING PW EQUIP PARTS: STREET MAI NT 9.95 PW EQUIP PARTS: STREET MAI NT 817.22 5,400.00 4,294.50 10.65 20.60 towing srvcs: temecula police 160.00 towing srvcs: temecula police 180089 11/17/2016 009709 U H S OF RANCHO SPRINGS, OCT ASSAULT EXAMS:TEMECULA INC POLICE 180090 11/17/2016 002185 U.S. POSTAL SERVICE WTR/SPR'17TCSD BROCHURE MAILING 180091 11/17/2016 007766 UNDERGROUND SERVICE OCT UNDERGROUND UTILITY ALERT LOCATOR ALERTS: 75.00 235.00 1,800.00 1,800.00 8,450.26 8,450.26 172.50 172.50 180092 11/17/2016 000325 UNITED WAY EMPLOYEE CHARITY DONATIONS 5.00 5.00 PAYMENT 180093 11/17/2016 008977 VALLEY EVENTS, INC. RENTAL EQUIP:HALLOWEEN 2,859.00 2,859.00 CARNIVAL 10/28 180094 11/17/2016 009101 VISION ONE, INC. OCT SHOWARE TICKETING 1,967.20 1,967.20 SRVCS:THEATER 180095 11/17/2016 007987 WALMART SUPPLIES:CRC 262.02 SUPPLIES:TCC 74.63 336.65 180096 11/17/2016 003730 WEST COAST ARBORISTS INC EMERG TREE TRIMS & REMOVALS:SLOPES 2,025.00 2,025.00 Page:15 apChkLst Final Check List Page: 16 11/17/2016 9:44:13AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description 180097 11/17/2016 013286 WEST SAFETY SERVICES, INC. NOV ENTERPRISE 911 SVCS: IT 180098 11/17/2016 019399 WHITE, MADELYN REFUND:MISS CATHY'S TINY TOTS 1040.207 180099 11/17/2016 000341 WILLDANASSOCIATES INC SEP TRAFFIC ENG SRVCS: PW TRAFFIC Amount Paid Check Total 300.00 300.00 51.43 51.43 6,240.00 6,240.00 180100 11/17/2016 015199 WINTER ADVERTISING TEMECULA MAGAZINE: ECONOMIC 175.00 175.00 AGENCY DEV 180101 11/17/2016 004567 WITCHER ELECTRIC INSTALL OUTDOOR WALL LIGHTS: 760.00 760.00 CRC 180102 11/17/2016 009512 WURMS JANITORIAL SERVICES, INC 1001324 11/09/2016 019390 KHOZAM, MARGHRET NOV JANITORIAL SVCS: CITY FACS 23,093.92 NOV JANITORIAL SRVCS:POLICE OLD T( 295.84 REFUND:PICNIC RENTAL:RRSP 60.00 1001325 11/09/2016 019391 TAMBURRINO, TINA REFUND:SEC DEP:RM RENTAL:TCC 23,389.76 60.00 200.00 200.00 1001326 11/09/2016 019392 WOODROME, DOROTHY REFUND:BEGINNING GYMNASTICS 48.72 48.72 1710.205 1001327 11/10/2016 019400 ALL AMERICAN REFUND:DUPL. PMT:BUS LIC 031173 36.00 36.00 1001328 11/10/2016 019378 N Z N LABS INC. REFUND:LATE FEE:BUS LIC#036534 35.00 35.00 1001329 11/10/2016 019379 PENELOPE G. UNDERWOOD REFUND:LATE FEE:BUS LIC#026765 15.00 15.00 PSY D 1001330 11/10/2016 017277 TOWARD MAXIMUM REFUND:LATE FEE:BUS LIC#031830 35.00 35.00 INDEPENDENCE 1001331 11/10/2016 019401 XTREME WHOLESALE AUTO REFUND:LATE FEE:BUS LIC#029249 35.00 35.00 Grand total for UNION BANK: 798,800.49 Page:16 apChkLst Final Check List 11/17/2016 9:44:13AM CITY OF TEMECULA Page: 17 144 checks in this report. Grand Total All Checks: 798,800.49 Pagel 7 apChkLst Final Check List Page: 1 11/22/2016 11:37:07AM CITY OF TEMECULA Bank : union UNION BANK Check # Date Vendor Description Amount Paid Check Total 180103 11/17/2016 010210 HOME DEPOT SUPPLY INC, POINSETTIAS FOR CIVIC CENTER 483.24 483.24 THE 180104 11/22/2016 012898 AC NIELSEN CORPORATION DEMOGRAPIC REPORTS: ECON DEV 740.00 740.00 180105 11/22/2016 019307 ADVANCED AUTOMOTIVE veh maint services:city service trucks 41.50 41.50 SMOG 180106 11/22/2016 015217 AIRGAS, INC. Dry ice for experiments:Pennypickle's 18.53 18.53 180107 11/22/2016 009374 ALLEGRO MUSICAL VENTURES Piano tuning and maintenance:- 185.00 185.00 180108 11/22/2016 006915 ALLIE'S PARTY EQUIPMENT MISC RENTALS/SUPPLIES & 4.75 4.75 SRVCS:CSD 180109 11/22/2016 004240 AMERICAN FORENSIC NURSES PHLEBOTOMY SRVCS:TEMECULA 169.52 (AFN) POLICE PHLEBOTOMY SRVCS:TEMECULA POLIC 698.08 180110 11/22/2016 004262 BIO-TOX LABORATORIES 180111 11/22/2016 003138 CAL MAT 180112 11/22/2016 004248 CALIF DEPT OF 867.60 DRUG/ALCOHOL ANALYSIS:POLICE 2,242.70 DRUG/ALCOHOL ANALYSIS:POLICE 2,573.60 DRUG/ALCOHOL ANALYSIS:POLICE 308.00 5,124.30 MISC ASPHALT SUPPLIES:PW STREET 88.18 MAI NT MISC ASPHALT SUPPLIES:PW STREET N 445.81 533.99 OCT 16 DOJ ALCOHOL 700.00 700.00 JUSTICE-ACCTING ANALYSIS:TEMECULA PD 180113 11/22/2016 000137 CHEVRON AND TEXACO OCT 16 CITY VEHICLES FUEL: POLICE DEPT 180114 11/22/2016 018719 CM SCHOOL SUPPLY INC 180115 11/22/2016 003997 COAST RECREATION INC 180116 11/22/2016 002945 CONSOLIDATED ELECTRICAL DIST. 180117 11/22/2016 004329 COSTCO TEMECULA #491 1,534.34 1,534.34 SUPPLIES:EXHIBITS/EXPERIMENTS:PP 65.07 WS SUPPLIES:EXHIBITS/EXPERIMENTS:PPV 7.56 PLAYGROUND EQUIP PARTS:VAR 3,265.24 PARKS PLAYGROUND EQUIP PARTS:VAR PARK: 66.44 ELECTRICAL SUPPLIES: VARIOUS 537.84 PARKS ELECTRICAL SUPPLIES:VAR FACILITIES 502.20 ELECTRICAL SUPPLIES:VAR FACILITIES 72.63 3,331.68 52.92 1,092.96 MISC SUPPLIES:MPSC 98.61 MISC SUPPLIES:MPSC 128.90 227.51 Pagel apChkLst Final Check List Page: 2 11/22/2016 11:37:07AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 180118 11/22/2016 010650 CRAFTSMEN PLUMBING & HVAC INC Description INSTALL COMPRESSOR:THEATER SNACK BAR PLUMBING SRVC:TEMEKU HILLS:HARV Amount Paid Check Total 1,900.00 6,940.00 PLUMBING SRVCS:OLD TOWN RESTRO( 3,020.00 11,860.00 180119 11/22/2016 018491 CRONBERG PHOTOGRAPHY TCSD INSTRUCTOR EARNINGS 140.00 140.00 180120 11/22/2016 019403 CURINGA, CHARLES REFUND:BALADJ FOR 60.00 60.00 OVERPMT:86349 180121 11/22/2016 001393 DATA TICKET, INC. OCT 16 PARKING CITATION 766.85 766.85 PROCESSING:POLIC 180122 11/22/2016 018850 DDH APPLE VALLEY SEP 16 CNSTRCTN OLD TOWN FRONT CONSTRUCTION ST.: PW 180123 11/22/2016 004192 DOWNS ENERGY FUEL& LUBRICANTS FUEL FOR CITY VEHICLES: POLICE DEPT FUEL FOR CITY VEHICLES: TRAFFIC DIV FUEL FOR CITY VEHICLES: PUBLIC WOf FUEL FOR CITY VEHICLES: TCSD FUEL FOR CITY VEHICLES: PUBLIC WOF FUEL FOR CITY VEHICLES: BLDG I NSPE FUEL FOR CITY VEHICLES: CODE ENFOI 167,175.87 167,175.87 103.70 265.90 677.93 430.71 659.51 191.06 91.64 2,420.45 180124 11/22/2016 004827 ELROD FENCE COMPANY gate panel for dog kennel: tem police 524.28 524.28 180125 11/22/2016 001056 EXCEL LANDSCAPE, INC. NOV 16 LNDSCP MAI NT SRVCS: NORTH SLOPES NOV 16 LNDSCP MAINT SRVCS: SOUTH NOV 16 LNDSCP MAINT SRVC: VAR PARI NOV 16 LNDSCP MAINT SRVC: VAR PARI NOV 16 LNDSCP MAINT SRVC: VAR PARI NOV 16 LNDSCP MAINT SRVC: VAR FACI 180126 11/22/2016 000165 FEDERAL EXPRESS INC 11/8 EXP MAIL SVCS: CIP & TCSD 180127 11/22/2016 018954 FLINT TRADING, INC MAINT EQUIPMENT:PW STREEET MAINT DIV 180128 11/22/2016 011145 FOSTER, JILL CHRISTINE 180129 11/22/2016 018858 FRONTIER CALIFORNIA, INC. TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS NOV INTERNET SVCS:41000 MAIN ST NOV INTERNET SVCS:SENIOR CENTER NOV INTERNET SVCS:41000 MAIN ST NOV GENERAL USAGE:SR CTR, SKATE F NOV INTERNET SVCS:CITY HALL 21,564.33 34,054.66 48,665.00 51, 727.00 18,194.00 10,708.73 184,913.72 39.19 39.19 9,390.27 9,390.27 1,019.20 705.60 2,054.85 4,403.62 144.99 2,437.73 129.64 289.99 3,779.65 7,405.97 Paget apChkLst Final Check List Page: 3 11/22/2016 11:37:07AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 180130 11/22/2016 010326 G E MOBILE WATER, INC Description Amount Paid Check Total SOFT WATER SUPPLIES:STN 73 89.92 SOFT WATER SUPPLIES:STN 73 63.72 153.64 180131 11/22/2016 003792 GRAINGER MISC SAFETY SUPPLIES:PW STREET 49.63 MAINT MISC STAGE SUPPLIES: THEATER 439.05 180132 11/22/2016 015451 GREATAMERICA FINANCIAL NOV 16 LEASE 16 COPIERS:CITY 520.09 SVCS HALL/OFF-SI 180133 11/22/2016 002109 HD SUPPLY CONSTR. SUPPLY MISC SUPPLIES:PW STREET MAI NT LTD DIV 180134 11/22/2016 017334 HOUSE OF AUTOMATION INC. GATE & BAY DOOR MAINT: STA84 180135 11/22/2016 001407 INTER VALLEY POOL SUPPLY POOL SANITIZING CHEMICALS: VAR INC POOLS 180136 11/22/2016 004119 J T B SUPPLY COMPANY INC TRAFFIC SIGNAL EQUIPMENT: PW TRAFFIC 488.68 520.09 161.96 161.96 298.00 298.00 561.17 561.17 8,322.00 8,322.00 180137 11/22/2016 019193 JACKSON, MICHELLE REFUND:BALADJ FOR 305.00 305.00 OVERPMT:320972 180138 11/22/2016 019404 KARGANILLA, ANTHONY REFUND:BALADJ FOR VIOL. 305.00 305.00 DISMISSAL:87832 180139 11/22/2016 012243 LARUE, SARA EE COMPUTER LOAN PRGM: SENG, SARA 2,000.00 2,000.00 180140 11/22/2016 014796 LOWREY, BETSY REIMB: SUPPLIES FOR PECHANGA 266.49 266.49 PUESKA 180141 11/22/2016 003782 MAIN STREET SIGNS signs and supplies:pw street maint div signs and supplies:pw street maint div signs and supplies:pw street maint div 2,408.08 1,493.80 323.68 4,225.56 Page3 apChkLst 11/22/2016 11:37:07A M Final Check List CITY OF TEMECULA Page: 4 Bank : union UNION BANK Check # Date Vendor 180142 11/22/2016 011920 MASTER CONCEPTS LLC 180143 11/22/2016 018314 MICHAEL BAKER INT'L INC. 180144 11/22/2016 013443 MIDWEST TAPE LLC 180145 11/22/2016 012264 MIRANDA, JULIO C. 180146 11/22/2016 017956 MONOPRICE INC. 180147 11/22/2016 004040 MORAMARCO, ANTHONY J. 180148 11/22/2016 002925 NAPA AUTO PARTS (Continued) Description TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS 8/29-10/2 ENG SRVCS: SIDEWALKS OLD TOWN 8/29-10/5 DSGN SRVCS: YNEZ RD SIDEVV Misc DVD's, books on CD, audio Misc DVDs, books on CD, audio TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS audio visual supplies:Information Tech TCSD INSTRUCTOR EARNINGS AUTO PARTS & MISC SUPPLIES AUTO PARTS & MISC SUPPLIES AUTO PARTS & MISC SUPPLIES MISC SUPPLIES:PW STREET MAINT DIV MISC SUPPLIES:PW STREET MAINT DIV 180149 11/22/2016 000915 NATIONAL NOTARY E&O INSURANCE COVERAGE: ASSOCIATION ROBINSON, S. Amount Paid Check Total 1,038.10 597.18 964.69 735.00 220.50 294.00 1,102.50 1,176.00 744.18 367.50 514.50 514.50 367.50 588.00 1,529.50 514.50 735.00 514.50 808.50 661.50 514.50 661.50 4,907.72 754.32 49.77 44.39 146.91 523.25 764.75 113.92 378.00 -8.76 23.75 -14.99 48.30 104.50 15,163.65 5,662.04 94.16 1,434.91 113.92 378.00 152.80 98.00 98.00 Page:4 apChkLst Final Check List Page: 5 11/22/2016 11:37:07AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 180150 11/22/2016 002292 OASIS VENDING Description KITCHEN SUPPLIES:MPSC KITCHEN SUPPLIES:CIVIC CENTER KITCHEN SUPPLIES:FOC 180151 11/22/2016 003964 OFFICE DEPOT BUSINESS SVS OFFICE SUPPLIES:FINANCE DIV Amount Paid Check Total 762.84 302.00 83.10 19.41 1,147.94 OFFICE SUPPLIES:FINANCE 131.62 OFFICE SUPPLIES:HUMAN RESOURCES 29.47 OFFICE SUPPLIES:HUMAN RESOURCES 21.56 202.06 180152 11/22/2016 002105 OLD TOWN TIRE & SERVICE CITY VEHICLE MAINT SVCS:PW 40.00 STREET MAINT CITY VEHICLE MAINT SVCS:PW STREET 70.00 110.00 180153 11/22/2016 000249 PETTY CASH PETTY CASH REIMBURSEMENT 500.00 500.00 180154 11/22/2016 011549 POWER SPORTS UNLIMITED BMW MOTORCYCLE 28,116.97 PURCH:TEMECULA PD 180155 11/22/2016 014379 PROFESSIONAL IMAGE BANNER PROGRAM:ECON DEV 224.64 ADVERTISING 180156 11/22/2016 005075 PRUDENTIAL OVERALL SUPPLY OCT FLR MATS/UNIFORMS/TOWELS:CITY FACS CREDIT:BILLING ADJUSTMENT/PARKS M OCT FLR MATS/UNIFORMS/TOWELS:PRh 180157 11/22/2016 010652 QUALITY CODE PUBLISHING MUNICIPAL CODES SERVICES: CITY CLERK 180158 11/22/2016 000262 RANCHO CALIF WATER DISTRICT OCT COMM WATER METER:28640 PUJOL ST OCT VAR WATER METERS:TCSD SVC LE OCT VAR WATER METERS:TCSD SVC LE OCT VAR WATER METERS:PW JRC OCT VAR WATER METERS:PW CIP OCT VAR WATER METERS:PW MAI NT OCT VAR WATER METERS:PW-CIP OCT VAR WATER METERS:PW MAI NT OCT VAR WATER METERS:PW OLD TOW OCT VAR WATER METERS:PW FAC OCT VAR WATER METERS:PW VARIOUS OCT LNDSCP WATER METER:CALLE ELE OCT LNDSCP WATER METER:41951 MOF OCT VAR WATER METERS:PW YMCA OCT VAR WATER METERS:FIRE STNS 180159 11/22/2016 000353 RIVERSIDE CO AUDITOR OCT'16 PRKG CITATION ASSESSMENTS 938.85 -49.50 639.48 1,637.13 10.81 30, 772.66 15, 736.18 165.86 475.83 238.81 234.72 185.93 914.25 4,198.81 958.46 67.46 1,457.05 350.55 719.34 28,116.97 224.64 1,528.83 1,637.13 56,486.72 4,440.50 4,440.50 Pages apChkLst Final Check List Page: 6 11/22/2016 11:37:07AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description Amount Paid Check Total 180160 11/22/2016 000418 RIVERSIDE CO CLERK & LIEN REMOVAL RECORDING 36.00 36.00 RECORDER FEE:STOIBER 180161 11/22/2016 004822 RIVERSIDE TRANSIT AGENCY OCT TRANSIT AGRMNT:HARVESTON 1,945.47 1,945.47 SHUTTLE 180162 11/22/2016 012251 ROTH, DONALD J. TCSD INSTRUCTOR EARNINGS 567.00 TCSD INSTRUCTOR EARNINGS 567.00 180163 11/22/2016 009196 SACRAMENTO THEATRICAL SOUND/LIGHTING SUPPLIES: 80.52 LIGHTING THEATER 180164 11/22/2016 017699 SARNOWSKI, SHAWNA, M PRESTON 180165 11/22/2016 018012 SAUNDERS, CATHY PHOTOGRAPHY: TCSD ADMIN 150.00 PHOTOGRAPHY SRVCS:CULTURALART: PHOTOGRAPHY:T. MUSEUM 12/3/16 TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS 180166 11/22/2016 015364 SEASIDE ICE, LLC '16 ICE SKATING RINK PARTIAL PMT 150.00 150.00 318.00 336.00 196.00 336.00 336.00 196.00 20, 500.00 1,134.00 80.52 450.00 1,718.00 20, 500.00 180167 11/22/2016 000537 SO CALIF EDISON OCT 2-29-974-7568:26953 YNEZ RD TC1 134.06 OCT 2-33-237-4818:30499 RANCHO CAL E 107.99 OCT 2-31-419-2659:26706 YNEZ RD TC1 143.89 OCT 2-31-693-9784:26036 YNEZ RD TC1 364.40 OCT 2-29-223-9571:30395 MURR HOT SP 52.30 OCT 2-30-608-9384:28582 HARVESTON D 386.26 OCT 2-26-887-0789:40233 VILLAGE RD PE 1,463.01 OCT 2-00-397-5059:33340 CAMINO PIEDF 10,542.59 OCT 2-28-171-2620:40820 WINCHESTER 604.79 13,799.29 180168 11/22/2016 001212 SO CALIF GAS COMPANY OCT 015-575-0195-2:32211 WOLF VLY 96.55 RD OCT 055-475-6169-5:32380 DEERHOLL01, 199.08 295.63 180169 11/22/2016 019362 SOFTCHOICE CORPORATION Microsoft Ent license renewal:info tech 74,639.87 74,639.87 180170 11/22/2016 009969 SOFTWAREONE, INC. Microsoft True Up for 5th YR:Info Tech 10,910.68 10,910.68 180171 11/22/2016 002503 SOUTH COAST AIR QUALITY FY 16/17 EMISSIONS FEES: FOC 124.35 FY 16/17 OPERATING FEES: FOC 354.86 479.21 Page6 apChkLst Final Check List Page: 7 11/22/2016 11:37:07AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 180172 11/22/2016 000519 SOUTH COUNTY PEST CONTROL INC 180173 11/22/2016 008337 STAPLES BUSINESS ADVANTAGE Description PEST CONTROL SRVCS: HARVESTON PARK PEST CONTROL SRVCS: PALOMA DEL Si PEST CONTROL SRVCS: WOLF CREEK PEST CONTROL SRVCS: PBSP PEST CONTROL SRVCS: FIRE STN 73 Amount Paid Check Total 416.00 94.00 49.00 70.00 68.00 OFFICE SUPPLIES:FINANCE 84.50 OFFICE SUPPLIES:PD OLD TOWN OFFIC OFFICE SUPPLIES:PD MALL STOREFROI OFFICE SUPPLIES:CRC OFFICE SUPPLIES:TCSDADMIN OFFICE SUPPLIES:TCSDADMIN CREDIT/OFFICE SUPPLIES:CRC OFFICE SUPPLIES:CRC 45.72 348.29 104.32 36.69 23.75 -30.87 30.87 697.00 643.27 180174 11/22/2016 008677 TEMECULA SWIM CLUB REFUND:SEC DEP:MTG RMA/B:CRC 200.00 200.00 180175 11/22/2016 010046 TEMECULA VALLEY SEP'16 BUS. IMPRV DISTRICT 136,284.59 136,284.59 CONVENTION & ASMNTS 180176 11/22/2016 009176 TICKET ENVELOPE COMPANY WILL CALL ENVELOPES: THEATER 825.00 825.00 180177 11/22/2016 010276 TIME WARNER CABLE 180178 11/22/2016 018556 TRAUB, NORMAN A. NOV HIGH SPEED INTERNET:29119 348.33 MARGARITA NOV HIGH SPEED INTERNET:32364 OVE 54.99 403.32 SEP WORKPLACE INVESTIGATIONS: 706.53 HR AUG -SEP WORKPLACE INVESTIGATION: 2,802.00 3,508.53 180179 11/22/2016 017579 U.S. HEALTHWORKS MEDICAL Pre employ drug screenings:HR 313.00 Pre employ drug screenings:HR 141.00 Pre employ drug screenings:HR 50.00 Pre employ drug screenings:HR 55.00 559.00 180180 11/22/2016 002185 U.S. POSTAL SERVICE ANN'L PO BOX FEE: POLICE # 892050 480.00 480.00 180181 11/22/2016 001881 WATER SAFETY PRODUCTS POOL SUPPLIES:AQUATICS 207.00 207.00 INC 180182 11/22/2016 001342 WAXIE SANITARY SUPPLY INC CUSTODIAL SUPPLIES: CIVIC 1,494.32 1,494.32 CTR/PRKS/O.T. 1001332 11/18/2016 019405 CHECKOS, ROCHELLE REFUND:SEC DEP:RM RENTAL:TCC 200.00 200.00 1001333 11/18/2016 018198 COOLEY, JAMES REFUND:SEC 200.00 200.00 DEP:AMPHITHEATER:CRC Page:7 apChkLst Final Check List Page: 8 11/22/2016 11:37:07AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description 1001334 11/18/2016 018725 CROP PRODUCTION SERVICES REFUND:SEC DEP:RM RENTAL:CONF CTR A/B 1001335 11/18/2016 019406 DEANGELIS, JESSICA 1001336 11/18/2016 019407 GOEBEL,ANGELA 1001337 11/18/2016 019408 MATTHEWS, JOYCE 1001338 11/18/2016 019409 RANCHO CALIFORNIA 1001339 11/18/2016 018045 SANTOS, MARK Amount Paid Check Total 150.00 150.00 REFUND:SEC DEP:RM RENTAL:TCC 150.00 150.00 REFUND:U-JAM FITNESS 3500.205 10.00 10.00 REFUND:FROM MARKET TO PLATE 80.00 80.00 1620.203 REFUND:SEC DEP:RM RENTAL:CONF 150.00 150.00 CTR A/B REFUND:TENNIS LEVEL 7 1405.205 69.00 69.00 1001340 11/18/2016 019410 TEMECULA VALLEY CHURCH REFUND:SEC DEP:PICNIC RENTAL:PALA PARK 1001341 11/18/2016 019411 TEV -CDS REFUND:SEC DEP:RM RENTAL:TCC 200.00 200.00 200.00 200.00 1001342 11/18/2016 019412 TURNER, STEVE REFUND:KARATE 3640.203 184.00 184.00 Grand total for UNION BANK: 811,417.84 Page6 apChkLst Final Check List 11/22/2016 11:37:07AM CITY OF TEMECULA Page: 9 91 checks in this report. Grand Total All Checks: 811,417.84 Page9 apChkLst Final Check List Page: 1 12/01/2016 9:29:59AM CITY OF TEMECULA Bank : union UNION BANK Check # Date Vendor Description 3149 11/30/2016 014685 COMPASS BANK '11 REFUNDING 01/08 CERT PART DEBT SVC 3150 12/01/2016 010349 CALIF DEPT OF CHILD SUPPORT PAYMENT SUPPORT Amount Paid Check Total 534,715.10 534,715.10 1,128.45 1,128.45 3151 12/01/2016 017429 COBRAADVANTAGE INC. CHILD CARE REIMBURSEMENT FSA 5,896.00 5,896.00 PAYMENT 3152 12/01/2016 000194 I CMA RETIREMENT -PLAN I CMA RETIREMENT TRUST 457 9,937.92 9,937.92 303355 PAYMENT 3153 12/01/2016 000444 INSTATAX (EDD) STATE TAXES PAYMENT 29,628.82 29,628.82 3154 12/01/2016 000283 INSTATAX (IRS) FEDERAL INCOME TAXES PAYMENT 104,337.27 104,337.27 3155 12/01/2016 001065 NATIONWIDE RETIREMENT NATIONWIDE RETIREMENT PAYMENT 11,668.26 11,668.26 SOLUTION 3156 12/01/2016 000389 NATIONWIDE RETIREMENT OBRA- PROJECT RETIREMENT 1,995.48 1,995.48 SOLUTION PAYMENT 3157 12/01/2016 000245 PERS - HEALTH INSUR PREMIUM 3158 12/01/2016 000246 PERS (EMPLOYEES' PERS HEALTH INSURANCE PREMIUM 99,660.82 PAYMENT PERS HEALTH INSURANCE PAYMENT 0.00 99,660.82 PERS EMPLOYEE RETIREMENT 39,137.05 39,137.05 RETIREMENT) PAYMENT 180183 12/01/2016 001517 AETNA BEHAVIORAL HEALTH, DEC 16 EMPLOYEE ASSISTANCE 629.20 LLC PRGM DEBIT BILLING ADJ: ADD 3 PARTICIPANT 13.20 642.40 180184 12/01/2016 014170 AHERN RENTALS INC EQUIP RENTAL:DECORATE DUCK 1,377.60 1,377.60 POND TREE 180185 12/01/2016 015217 AIRGAS, INC. Dry ice for experiments:Pennypickle's 18.53 18.53 Pagel apChkLst Final Check List Page: 2 12/01/2016 9:29:59AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 180186 12/01/2016 007282 AMAZON.COM, INC Description Amount Paid Check Total BOOKS/COLLECTIONS: LI BRARY 30.46 BOOKS/COLLECTIONS: LI BRARY 30.46 BOOKS/COLLECTIONS: LI BRARY 15.93 BOOKS/COLLECTIONS:LIBRARY 25.96 BOOKS/COLLECTIONS: LI BRARY 67.56 BOOKS/COLLECTIONS: LI BRARY 70.02 BOOKS/COLLECTIONS: LI BRARY 9.33 BOOKS/COLLECTIONS: LI BRARY 89.40 BOOKS/COLLECTIONS: LI BRARY 52.16 BOOKS/COLLECTIONS: LI BRARY 32.60 BOOKS/COLLECTIONS: LI BRARY 15.93 BOOKS/COLLECTIONS:LIBRARY 18.31 BOOKS/COLLECTIONS: LI BRARY 12.65 BOOKS/COLLECTIONS: LI BRARY 80.58 BOOKS/COLLECTIONS: LI BRARY 15.93 BOOKS/COLLECTIONS: LI BRARY 13.94 BOOKS/COLLECTIONS: LI BRARY 44.55 625.77 180187 12/01/2016 002187 ANIMAL FRIENDS OF THE SEP ANIMAL CONTROL SRVCS:CITY 10,000.00 10,000.00 VALLEYS OF TEMECUL 180188 12/01/2016 011954 BAKER & TAYLOR INC BOOK COLLECTIONS:LIBRARY 1,318.45 BOOK COLLECTIONS:LIBRARY 180189 12/01/2016 014293 BIBLIOTHECA ITG, LLC SELF CHECK-OUT SYS:TEMECULA LIBRARY 180190 12/01/2016 014284 BLAKELY'S TRUCK SERVICE VEH &EQUIP MAINT SRVCS: PW STREET DIV VEH &EQUIP MAINT SRVCS: PW STREE1 VEH &EQUIP MAINT SRVCS: PW STREE1 180191 12/01/2016 004380 BOY SCOUTS OF AMERICA FY 16-17 CSF- DISTINGUISHED CITIZEN 180192 12/01/2016 017428 BSSAT CORPORATION Hot chocolate:Christmas tree lighting 66.63 1,385.08 19,651.11 19,651.11 423.69 1,297.88 182.60 1,904.17 1,300.00 1,300.00 372.60 372.60 180193 12/01/2016 003138 CALMAT MISCASPHALTSUPPLIES:PWSTREET 228.21 228.21 MAINT 180194 12/01/2016 018956 CHANNING BETE COMPANY CPR CLASS SUPPLIES: MEDICS INC 2,619.13 2,619.13 180195 12/01/2016 004405 COMMUNITY HEALTH EMPLOYEE CHARITY DONATIONS 24.00 24.00 CHARITIES, CIO WELLS FARGO PAYMENT BANK 180196 12/01/2016 000447 COMTRONIX INSTALL SIGN BOARD: PW TRUCK COMMUNICATIONS 1,895.71 1,895.71 Page2 apChkLst 12/01/2016 9:29:59AM Final Check List CITY OF TEMECULA Page: 3 Bank : union UNION BANK Check # Date Vendor 180197 12/01/2016 013379 COSSOU, CELINE 180198 12/01/2016 010650 CRAFTSMEN PLUMBING & HVAC INC 180199 12/01/2016 014580 DANCE THEATRE COLLECTIVE 180200 12/01/2016 005766 DATA BUSINESS SYSTEMS INC 180201 12/01/2016 018247 DOKKEN ENGINEERING 180202 12/01/2016 004192 DOWNS ENERGY FUEL& LUBRICANTS 180203 12/01/2016 002390 EASTERN MUNICIPAL WATER DIST 180204 12/01/2016 013367 ELECTRO INDUSTRIAL SUPPLY 180205 12/01/2016 015966 ERGO SOLUTION INC (Continued) Description TCSD INSTRUCTOR EARNINGS PLUMBING SRVCS: KENT HINTERGARDT PARK FACILITY MAINTENANCE: STA92 SOFT WATER SYSTEM: STA 73 INSTALL AUTO FLUSH VALVES: VAR PAR ice machine repair:birdsall sportspark PLUMBING SRVCS: CROWNE HILL PARK SETTLEMENT:DANCEXCHANGE 11/15 2016 - 1099 TAX FORMS: FINANCE DEPT CONSTMGMTSRVCS: PARK AND RIDE FUEL FOR CITY VEHICLES: INFO TECH FUEL FOR CITY VEHICLES: PUBLIC WOF FUEL FOR CITY VEHICLES: PUBLIC WOF FUEL FOR CITY VEHICLES: PUBLIC WOF FUEL FOR CITY VEHICLES: TCSD FUEL FOR CITY VEHICLES: BLDG INSPE FUEL FOR CITY VEHICLES: CODE ENFOI OCT WATER METER:39569 SERAPHINA RD OCT WATER METER:MURR HOT SPRING OCT WATER METER:39656 DIEGO DR OCT WATER METER:MURR HOT SPRING MISC COMPUTER SUPPLIES:HELP DESK ERGONOMIC EVAL& REPORT: MCATEER, BILL Amount Paid Check Total 392.00 155.00 447.11 4,020.00 14,190.00 700.00 155.00 126.00 318.34 7,552.00 30.98 159.19 572.90 471.50 152.59 167.61 105.43 330.94 50.66 64.39 26.82 62.53 500.00 392.00 19,667.11 126.00 318.34 7,552.00 1,660.20 472.81 62.53 500.00 180206 12/01/2016 018927 ESPARZA, ARMANDO AQUATIC FACILITY OPS CLASS: 4 1,199.96 1,199.96 EMPLOYEES 180207 12/01/2016 017432 EYEMED VISION CARE VISION PLAN PAYMENT 880.37 880.37 180208 12/01/2016 000165 FEDERAL EXPRESS INC 11/10-11/14 EXP MAIL SVCS: CIP & 31.14 31.14 CLERK 180209 12/01/2016 019416 FOWLER, RALPH REFUND:OVERPMT FOR ROD RUN 15.00 15.00 Page3 apChkLst Final Check List Page: 4 12/01/2016 9:29:59AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description 180210 12/01/2016 002982 FRANCHISE TAX BOARD SUPPORT PAYMENT Amount Paid Check Total 150.00 150.00 180211 12/01/2016 018858 FRONTIER CALIFORNIA, INC. OCT INTERNET SVCS:27415 103.87 ENTERPRISE NOV INTERNET SVCS: LIBRARY 184.99 180212 12/01/2016 016184 FUN EXPRESS, LLC SUPPLIES:HOLIDAY EVENT: SKIP/HIGH 337.50 HOPES 180213 12/01/2016 003792 GRAINGER MISC STAGE SUPPLIES: THEATER MISC STAGE SUPPLIES: THEATER MISC STAGE SUPPLIES: THEATER MISC SAFETY SUPPLIES:PW STREET M/ 180214 12/01/2016 015451 GREATAMERICA FINANCIAL NOV LEASE 16 COPIERS:LIBRARY SVCS 180215 12/01/2016 012129 HAVENS FOR THE ARTS STTLMNT: THE LION FOR WINTER 11/10-11/19 55.13 28.68 64.09 28.57 288.86 337.50 176.47 788.42 788.42 3,898.30 3,898.30 180216 12/01/2016 002109 HD SUPPLY CONSTR. SUPPLY MISC SUPPLIES:PW STREET MAI NT 284.70 LTD DIV MISC SUPPLIES:PW STREET MAINT DIV 58.93 180217 12/01/2016 006914 INNOVATIVE DOCUMENT OCT 16 COPIER 4,747.41 SOLUTIONS MAINT/REPAIR/USAGE:CITYWID OCT 16 COPIER MAINT/REPAIR/USAGE:C 615.95 180218 12/01/2016 000198 INTL COUNCIL OF SHOPPING ICSC MBRSHP RENEWAL:BUTLER, G. 50.00 180219 12/01/2016 012883 JACOB'S HOUSE INC EMPLOYEE CHARITY DONATIONS PAYMENT 180220 12/01/2016 001282 KNORR SYSTEMS INC PREV MAINT:LOCHINVAR CPN MODEL 1802 180221 12/01/2016 005569 LEARNING FOR LIFE RENEWAL PACKAGE: POST 0204 CORPORATION 180222 12/01/2016 013982 MCI COMM SERVICE 343.63 5,363.36 50.00 40.00 40.00 1,150.29 1,150.29 952.00 952.00 NOV XXX -0714 GEN USAGE:PD MALL 34.56 ALARM NOV XXX -0346 GENERAL USAGE 35.26 69.82 180223 12/01/2016 003782 MAIN STREET SIGNS MISC SIGNS: CITY WIDE PARKS 187.58 187.58 180224 12/01/2016 013826 MALL MEDIA INC misc supplies holiday events— 1,089.16 1,089.16 180225 12/01/2016 000217 MARGARITA OFFICIALS ASSN NOV 16 SOFTBALL OFFICIATING SVCS: 1,221.00 1,221.00 TCSD Page:4 apChkLst Final Check List Page: 5 12/01/2016 9:29:59AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description Amount Paid Check Total 180226 12/01/2016 019425 MARTINEZ, NAHUM REFUND:RETURNED LOST 13.95 13.95 MATERIALS:LIBRARY 180227 12/01/2016 013443 MIDWEST TAPE LLC Misc DVDs, books on CD, audio 35.75 35.75 180228 12/01/2016 004951 MIKE'S PRECISION WELDING ACCIDENT: REPAIR SIGN POST: 285.00 285.00 INC. LIBRARY 180229 12/01/2016 001868 MIYAMOTO-JURKOSKY, SUSAN TCSD INSTRUCTOR EARNINGS ANN 180230 12/01/2016 016445 MKB PRINTING & PROMOTIONAL INC 180231 12/01/2016 017956 MONOPRICE INC. 180232 12/01/2016 004040 MORAMARCO, ANTHONY J. 180233 12/01/2016 001986 MUZAK LLC 180234 12/01/2016 003964 OFFICE DEPOT BUSINESS SVS DIV 220.50 220.50 Window envelopes, #10 Finance 842.33 RETURN ENVELOPES, #9 PINK 369.90 audio visual supplies:Information Tech 20.95 design services:activity guide TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS 1,800.00 42.00 49.00 49.00 DEC DISH NETWORK 140.85 PROGRAMING:FOC DEC DISH NETWORK PROGRAMING:FO( 62.01 OFFICE SUPPLIES: FINANCE 11.33 OFFICE SUPPLIES: FINANCE 72.89 OFFICE SUPPLIES: FINANCE 1,212.23 20.95 1,940.00 202.86 128.84 213.06 180235 12/01/2016 002105 OLD TOWN TIRE & SERVICE CITY VEHICLE MAINT SVCS:CODE ENF 674.53 CITY VEHICLE MAINT SVCS:CODE ENF 180236 12/01/2016 002105 OLD TOWN TIRE & SERVICE CITY VEHICLE MAINT SVCS:BLDG & SAFETY 107.20 781.73 12.93 12.93 180237 12/01/2016 019424 ORTH,AGNES REFUND:CREDIT:RM RENTAL:CRC 120.00 120.00 180238 12/01/2016 005820 PRE -PAID LEGAL SERVICES PREPAID LEGAL SERVICES PAYMENT 361.80 361.80 INC 180239 12/01/2016 017431 PRINCIPAL LIFE INSURANCE DENTAL INSURANCE PAYMENT 8,275.31 8,275.31 CO 180240 12/01/2016 015580 RTURNERASSOCIATES, LLC CUSTODIAL SUPPLIES: PARKS 900.72 900.72 180241 12/01/2016 002072 RANCHO CALIF WATER ADDL PLAN CK FOR CONST WTR 2,000.00 2,000.00 DIST-FEES POC:ULT Page5 apChkLst Final Check List Page: 6 12/01/2016 9:29:59AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 180242 12/01/2016 000262 RANCHO CALIF WATER DISTRICT 180243 12/01/2016 004584 REGENCY LIGHTING 180244 12/01/2016 000406 RIVERSIDE CO SHERIFFS DEPT 180245 12/01/2016 012251 ROTH, DONALD J. 180246 12/01/2016 013582 SAN DIEGUITO PUBLISHERS INC 180247 12/01/2016 009980 SANBORN, GWYNETHA. 180248 12/01/2016 008529 SHERIFF'S CIVIL DIV - CENTRAL 180249 12/01/2016 009213 SHERRY BERRY MUSIC 180250 12/01/2016 000537 SO CALIF EDISON 180251 12/01/2016 001212 SO CALIF GAS COMPANY 180252 12/01/2016 019417 SOTELO, ROSIE 180253 12/01/2016 000519 SOUTH COUNTY PEST CONTROL INC 180254 12/01/2016 016257 SPICERS PAPER, INC. 180255 12/01/2016 005786 SPRINT 180256 12/01/2016 019418 ST. THOMAS THE HERMET Description NOV VAR WATER METERS:PW VARIOUS SITES NOV VAR WATER METERS:TCSD SVC LE OCT VAR WATER METERS:30875 RANCH NOV VAR WATER METERS:FIRE STNS Amount Paid Check Total 1,900.62 16,557.10 538.78 536.68 19,533.18 CHRISTMAS TREE LIGHTS: DUCK 563.34 563.34 POND 8/18/16-9/14/16 LAW ENFORCEMENT 1,761,278.57 1,761,278.57 TCSD INSTRUCTOR EARNINGS 171.50 171.50 PRINTING:ACTIVITY GUIDE WNTR/SPR 18,001.79 2017 PRI NTI NG:ACTIVITY GUIDE WNTR/SPR 2 1,613.04 19,614.83 COUNTRY LIVE! @ THE MERC 11/19/16 576.00 576.00 SUPPORT PAYMENT 100.00 100.00 JAZZ @ THE MERC 11/17/16 553.00 553.00 OCT 2-28-331-4847:32805 PAUBA RD 99.00 LS3 NOV 2-33-357-5785:44747 REDHWAWK P 39.61 OCT 2-30-099-3847:29721 RYECREST 25.75 OCT 2-30-296-9522:46679 PRIMROSE AVE 572.16 NOV 2-34-624-4452:32131 S LOOP RD LO 579.89 1,316.41 OCT 095-167-7907-2:30650 PAUBA RD 161.06 OCT 125-244-2108-3:30600 PAUBA RD 94.37 255.43 REFUND:SEC DEP:RM RENTAL:TCC 200.00 200.00 PEST CONTROL SRVCS: MARG 49.00 SPLASH PARK PEST CONTROL SRVCS: DUCK POND 49.00 98.00 WHITE COPY PAPER:CENTRAL 3,984.12 3,984.12 SERVICES 10/20 - 11/9 BUS FUSION M2M:POLICE 110.00 110.00 REFUND:SEC DEP:RM RENTAL:TCC 200.00 200.00 Page6 apChkLst Final Check List Page: 7 12/01/2016 9:29:59AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 180257 12/01/2016 000293 STADIUM PIZZA INC Description REFRESHMENTS:HUMAN SERVICES 11/10/16 REFRESHMENTS:HUMAN SERVICES 11/' SUPPLIES:SKATE PARK 11/15/16 180258 12/01/2016 019415 STANDARD & POOR'S ANALYTICAL SERVICES:CFD 03-1 FINANCIAL CROWNE HILL 180262 12/01/2016 007762 STANDARD INSURANCE BASIC LIFE INSURANCE PAYMENT COMPANY 180263 12/01/2016 012723 STANDARD INSURANCE VOLUNTARY SUPP LIFE INSURANCE COMPANY PAYMENT 180264 12/01/2016 013387 SWEEPING UNLIMITED INC NOV SWEEPING SRVCS: PARKING GARAGE 180265 12/01/2016 001547 TEAMSTERS LOCAL 911 UNION DUES PAYMENT 4,803.00 4,803.00 180266 12/01/2016 008298 TEMECULA VLY MOTHERS REFUND:SEC DEP:RM RENTAL:CRC 150.00 150.00 MULTIPLES Amount Paid Check Total 36.00 101.93 62.30 200.23 12,000.00 12,000.00 8,084.70 8,084.70 912.56 912.56 540.00 540.00 180267 12/01/2016 016311 TIERCE, NICHOLAS 180268 12/01/2016 010276 TIME WARNER CABLE GRAPHIC DESIGN SRVCS:ADMIN 495.00 495.00 PROJECTS NOV HIGH SPEED INTERNET:32211 WOLF VLY DEC HIGH SPEED INTERNET:41000 MAIN DEC HIGH SPEED INTERNET:40820 WIN( 180.65 4,198.87 1.60 4,381.12 180269 12/01/2016 017430 TRANSAMERICA LIFE TRANSAMERICA ACCIDENT 2,968.46 2,968.46 INSURANCE CO ADVANTAGE PAYMENT 180270 12/01/2016 000278 TRONC, INC. OCT LEGAL ADS: CITY 830.33 830.33 CLERK/PLNG/PW 180271 12/01/2016 000161 TYLER TECHNOLOGIES, INC 2017 EDEN RENEWAL:INFO TECH 44,973.61 44,973.61 180272 12/01/2016 000325 UNITED WAY EMPLOYEE CHARITY DONATIONS 5.00 5.00 PAYMENT 180273 12/01/2016 012549 UPODIUM VEHICLE MAINTENANCE: STA84 107.58 107.58 180274 12/01/2016 019414 VIVINT SOLAR 180275 12/01/2016 002658 VOLLMUTH, MARY REFUND:PERMIT & INSPECT 115.68 FEES:B16-3003 REFUND:PERMIT & INSPECT FEES:B16-; 115.68 TEAM PACE PRGM 12/15/16 250.00 231.36 250.00 Page:7 apChkLst Final Check List Page: 8 12/01/2016 9:29:59AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 180276 12/01/2016 018147 WADDLETON, JEFFREY L. 180277 12/01/2016 007987 WALMART 180278 12/01/2016 019256 WEST COAST TELCOM PRODUCTS 180279 12/01/2016 004567 WITCHER ELECTRIC Description Amount Paid Check Total DJ/ANNOUNCER SRVCS:TREE 390.00 LIGHTING DCK PND DJ/ANNOUNCER SRVCS:XMAS PARADE 995.00 1,385.00 SUPPLIES:SKATE PARK 225.76 SUPPLIES:CRC 93.38 SUPPLIES:CRC 194.01 EXHIBIT MAINT SUPPLI ES:T. MUSEUM 66.20 SUPPLIES:TCC 258.30 837.65 PURCH FOR REPAIR:STN 73 203.12 203.12 STREET LIGHT MAINT SRVCS: OLD 979.00 979.00 TOWN 180280 12/01/2016 017382 WOMEN ORGANIZING WOMEN FY 16/17 COMMUNITY SERVICE FUNDING 180281 12/01/2016 019419 WOODRUFF, ERICCA REFUND:THANKSGIVING KIDS CULINARY CAMP 280.00 280.00 70.00 70.00 Grand total for UNION BANK: 2,838,972.22 Page8 apChkLst Final Check List 12/01/2016 9:29:59AM CITY OF TEMECULA Page: 9 106 checks in this report. Grand Total All Checks: 2,838,972.22 Page9 Item No. 4 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jennifer Hennessy, Finance Director DATE: December 13, 2016 SUBJECT: Approve the City Treasurer's Report as of October 31, 2016 PREPARED BY: Rudy J. Graciano, Revenue Manager RECOMMENDATION: That the City Council approve and file the City Treasurer's Report as October 31, 2016. BACKGROUND: Government Code Sections 53646 and 41004 require reports to the City Council regarding the City's investment portfolio, receipts, and disbursements respectively. Adequate funds will be available to meet budgeted and actual expenditures of the City for the next six months. Current market values are derived from the Local Agency Investment Fund (LAIF) reports, Union Bank of California trust and custody statements, and from US Bank trust statements. Attached is the City Treasurer's Report that provides this information. The City's investment portfolio is in compliance with the statement of investment policy and Government Code Sections 53601 and 53635 as of October 31, 2016. FISCAL IMPACT: None ATTACHMENTS: City Treasurer's Report as of October 31, 2016 Investments City of Temecula, California Portfolio Management Portfolio Summary October 31, 2016 Par Market Value Value Book % of Value Portfolio City of Temecula 41000 Main Street P.O. Box 9033 Temecula, CA 92590 (951)694-6430 Days to YTM YTM Term Maturity 360 Equiv. 365 Equiv. Managed Pool Accounts Retention Escrow Account Letter of Credit Local Agency Investment Funds Federal Agency Callable Securities Federal Agency Bullet Securities Investments Cash Passbook/Checking (not included in yield calculations) Total Cash and Investments Total Earnings Current Year Average Daily Balance Effective Rate of Return 36,995,694.30 36,995,694.30 36,995,694.30 37.55 1 1 0.494 0.501 600,514.47 600,514.47 600,514.47 0.61 1 1 0.000 0.000 1.00 1.00 1.00 0.00 1 0.000 0 000 37,929,906.48 37,941,514.25 37,929,906.48 38.50 1 0.645 0 654 16,000,000.00 16,008,320.00 16,000,000.00 16 24 1,347 974 1.354 1.373 7,000,000.00 7,021,530.00 6,993,680.00 7.10 1,309 564 1.084 1.099 98,526,116.25 98,567,574.02 1,413, 049.31 98,519,796.25 100.00% 312 199 0.731 0.741 1,413,049.31 1,413,049.31 99,939,165.56 99,980,623.33 0.000 0 000 99,932,845.56 312 199 0.731 0.741 October 31 Month Ending Fiscal Year To Date 58,439.51 99,602,803.27 0.69% Reporting period 10/01/2016-10/31/2016 Run Date: 11/18/2016 - 10:05 252,735.58 109,653,405.55 0.68% Portfolio TEME CP PM (PRF_PM1) 7.3 0 Report Ver. 7 3 5 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments October 31, 2016 Page 1 Average Purchase Stated YTM YTM Days to Maturity Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Managed Pool Accounts 104348006-6 01-02RESA11 First Amer Govt Oblig Fund CI 08/01/2016 440,599.49 440,599.49 440,599.49 0.240 0.237 0.240 1 104348000-6 01-02SPTAX11 First Amer Govt Oblig Fund CI 53,709.53 53,709.53 53,709.53 0.240 0.237 0.240 1 104348016-6 01-2RESB11 First Amer Govt Oblig Fund CI 08/01/2016 188,699.56 188,699.56 188,699.56 0.240 0.237 0.240 1 164741008-6 03-03IMP First Amer Govt Oblig Fund CI 08/01/2016 300,982.41 300,982.41 300,982.41 0.240 0.237 0.240 1 164741006-6 03-03RES First Amer Govt Oblig Fund CI 08/01/2016 389.42 389.42 389.42 0.240 0.237 0.240 1 164741000-6 03-03SPEC First Amer Govt Oblig Fund CI 08/01/2016 195,753.03 195,753.03 195,753.03 0.240 0.237 0.240 1 164742000-6 03-06SPEC First Amer Govt Oblig Fund CI 07/01/2016 15,150.12 15,150.12 15,150.12 0.240 0.237 0.240 1 94669921-6 03-1ACQ11 First Amer Govt Oblig Fund CI 08/01/2016 1,073,461.83 1,073,461.83 1,073,461.83 0.240 0.237 0.240 1 94669911-6 03-1ACQA11 First Amer Govt Oblig Fund CI 08/01/2016 144.73 144.73 144.73 0.240 0.237 0.240 1 94669917-6 03-1 RES First Amer Govt Oblig Fund CI 08/01/2016 0.02 0.02 0.02 0.000 0.000 1 94669916-6 03-1RESB11 First Amer Govt Oblig Fund CI 08/01/2016 147,945.17 147,945.17 147,945.17 0.240 0.237 0.240 1 94669000-6 03-1SPTAX11 First Amer Govt Oblig Fund CI 08/01/2016 45,737.52 45,737.52 45,737.52 0.240 0.237 0.240 1 793593011-6 03-2ACQ11 First Amer Govt Oblig Fund CI 08/01/2016 42,319.21 42,319.21 42,319.21 0.240 0.237 0.240 1 793593009-6 03-2EMWD11 First Amer Govt Oblig Fund CI 08/01/2016 1,099.68 1,099.68 1,099.68 0.240 0.237 0.240 1 793593007-6 03-2IMPR11 First Amer Govt Oblig Fund CI 08/01/2016 1,146.41 1,146.41 1,146.41 0.240 0.237 0.240 1 793593016-6 03-2LOC11 First Amer Govt Oblig Fund CI 08/01/2016 142,252.19 142,252.19 142,252.19 0.240 0.237 0.240 1 793593000-6 03-2SPTX First Amer Govt Oblig Fund CI 08/01/2016 26,354.80 26,354.80 26,354.80 0.240 0.237 0.240 1 94686001-6 03-4ADMIN11 First Amer Govt Oblig Fund CI 08/01/2016 508.28 508.28 508.28 0.240 0.237 0.240 1 94686005-6 03-4PREP11 First Amer Govt Oblig Fund CI 08/01/2016 13.00 13.00 13.00 0.230 0.227 0.230 1 94686000-6 03-4RED11 First Amer Govt Oblig Fund CI 08/01/2016 7,321.00 7,321.00 7,321.00 0.240 0.237 0.240 1 94686006-6 03-4RES11 First Amer Govt Oblig Fund CI 08/01/2016 34,019.07 34,019.07 34,019.07 0.240 0.237 0.240 1 94434160-6 RDA-02INT First Amer Govt Oblig Fund CI 08/01/2016 0.95 0.95 0.95 0.000 0.000 1 94434161-6 RDA-02PRIN First Amer Govt Oblig Fund CI 08/01/2016 1.21 1.21 1.21 0.000 0.000 1 107886000-6 RDA-06AINT First Amer Govt Oblig Fund CI 08/01/2016 0.45 0.45 0.45 0.000 0.000 1 107886001-6 RDA06APRIN First Amer Govt Oblig Fund CI 07/01/2016 0.56 0.56 0.56 0.000 0.000 1 107886010-6 RDA06BINT First Amer Govt Oblig Fund CI 08/01/2016 0.02 0.02 0.02 0.000 0.000 1 107886011-6 RDA06BPRIN First Amer Govt Oblig Fund CI 08/01/2016 0.04 0.04 0.04 0.000 0.000 1 107886016-6 RDA06BRES First Amer Govt Oblig Fund CI 08/01/2016 202,162.43 202,162.43 202,162.43 0.240 0.237 0.240 1 107886020-6 RDA07INT First Amer Govt Oblig Fund CI 08/01/2016 0.13 0.13 0.13 0.000 0.000 1 107886021-6 RDA07PRIN First Amer Govt Oblig Fund CI 08/01/2016 0.21 0.21 0.21 0.000 0.000 1 107886028-6 RDA07PROJ First Amer Govt Oblig Fund CI 08/01/2016 209,756.49 209,756.49 209,756.49 0.240 0.237 0.240 1 107886026-6 RDAO7RES First Amer Govt Oblig Fund CI 08/01/2016 1,104,340.39 1,104,340.39 1,104,340.39 0.240 0.237 0.240 1 136343008-6 RDA10APROJ First Amer Govt Oblig Fund CI 07/01/2016 19,958.00 19,958.00 19,958.00 0.240 0.237 0.240 1 136343018-6 RDA10BPROJ First Amer Govt Oblig Fund CI 08/01/2016 5,188,581.99 5,188,581.99 5,188,581.99 0.240 0.237 0.240 1 136343000-6 RDA1OINT First Amer Govt Oblig Fund CI 08/01/2016 158,138.79 158,138.79 158,138.79 0.240 0.237 0.240 1 136343001-6 RDA1OPRIN First Amer Govt Oblig Fund CI 08/01/2016 0.47 0.47 0.47 0.000 0.000 1 Run Date: 11/18/2016 - 10:05 Portfolio TEME CP PM (PRF_PM2) 7.3.0 Report Ver. 7.3.5 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments October 31, 2016 Page 2 Average Purchase Stated YTM YTM Days to Maturity Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Managed Pool Accounts 136343006-6 RDA10RSRV First Amer Govt Oblig Fund CI 08/01/2016 1,264,210.00 1,264,210.00 1,264,210.00 0.240 0.237 0.240 1 146161000-6 RDA11AINT First Amer Govt Oblig Fund CI 08/01/2016 19.26 19.26 19.26 0.260 0.256 0.260 1 146161001-6 RDA11APRIN First Amer Govt Oblig Fund CI 08/01/2016 7.80 7.80 7.80 0.260 0.256 0.260 1 94669902-3 03-1 BOND3 First American Treasury 07/01/2016 0.00 0.00 0.00 0.000 0.000 1 94434160-1 RDA 02 INT1 First American Treasury 0.00 0.00 0.00 0.010 0.010 0.010 1 94434161-2 RDA 02 PRIN2 First American Treasury 0.00 0.00 0.00 0.010 0.010 0.010 1 136343018-2 RDA 10B CIP2 First American Treasury 0.00 0.00 0.00 0.010 0.010 0.010 1 146161008-3 RDA11APROJ Federated Institutional Tax Fr 08/01/2016 7,284,760.43 7,284,760.43 7,284,760.43 0.520 0.513 0.520 1 146161006-3 RDA11ARSRV Federated Institutional Tax Fr 08/01/2016 1,309,348.79 1,309,348.79 1,309,348.79 0.520 0.513 0.520 1 94669921-5 03-01 ACQ11 Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 94669911-5 03-01 ACQA11 Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 94669917-5 03-01 RES Federated Tax Free Obligations 07/01/2016 0.00 0.00 0.00 0.000 0.000 1 94669906-5 03-01 RESA11 Federated Tax Free Obligations 0.00 0.00 0.00 0.001 0.001 0.001 1 94669916-5 03-01 RESB11 Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 94669000-5 03-01 SPTAX11 Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 164742006-5 03-06 RES Federated Tax Free Obligations 07/01/2016 0.00 0.00 0.00 0.000 0.000 1 164742000-5 03-06 SPEC Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 94669902-5 03-lbond fd Federated Tax Free Obligations 07/01/2016 0.00 0.00 0.00 0.000 0.000 1 793593011-5 03-2 ACQ11 Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 793593009-5 03-2 EMWD11 Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 793593016-5 03-2 LOC1 1 Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 793593010-5 03-2 PWADM11 Federated Tax Free Obligations 0.00 0.00 0.00 0.010 0.010 0.010 1 793593006-5 03-2 RES11 Federated Tax Free Obligations 0.00 0.00 0.00 0.010 0.010 0.010 1 793593000-5 03-2 SPTX Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 793593007-5 03-2-IMPR11 Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 94686001-5 03-4 ADMIN11 Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 94686005-5 03-4 PREP11 Federated Tax Free Obligations 07/01/2016 0.00 0.00 0.00 0.000 0.000 1 94686006-5 03-4 RES11 Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 94669917-1 03-01-1 RES CA Local Agency Investment Fun 774,666.94 774,666.94 774,666.94 0.654 0.645 0.654 1 164742006-1 03-06 RES -1 CA Local Agency Investment Fun 309,866.77 309,866.77 309,866.77 0.654 0.645 0.654 1 94669911-1 03-1 ACQ A2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.654 0.645 0.654 1 94669921-1 03-1 ACQ B2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.654 0.645 0.654 1 793593011-1 03-2-1 ACQUI CA Local Agency Investment Fun 11,506,260.92 11,506,260.92 11,506,260.92 0.654 0.645 0.654 1 793593009-1 03-2-1 EMWD CA Local Agency Investment Fun 0.00 0.00 0.00 0.654 0.645 0.654 1 793593007-1 03-2-1 IMPRO CA Local Agency Investment Fun 0.00 0.00 0.00 0.654 0.645 0.654 1 793593010-1 03-2-1 PW AD CA Local Agency Investment Fun 0.00 0.00 0.00 0.654 0.645 0.654 1 Run Date: 11/18/2016 - 10:05 Portfolio TEME CP PM (PRF_PM2) 7.3.0 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments October 31, 2016 Page 3 Average Purchase Stated YTM YTM Days to Maturity Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Managed Pool Accounts 793593006-3 03-2-3 RESER CA Local Agency Investment Fun 3,510,084.20 3,510,084.20 3,510,084.20 0.654 0.645 0.654 1 744727011-1 03-3 ACQ 2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.654 0.645 0.654 1 164741006-1 0303-1 RES CA Local Agency Investment Fun 1,435,918.59 1,435,918.59 1,435,918.59 0.654 0.645 0.654 1 107886028-1 RDA 07 PRO -1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.654 0.645 0.654 1 107886026-1 RDA 07 RES -1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.654 0.645 0.654 1 136343018-1 RDA 10B CIP1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.654 0.645 0.654 1 107886006 RDA 06 RES A MBIA Surety Bond 1.00 1.00 1.00 0.000 0.000 1 94434166 RDA TABs RES MBIA Surety Bond 1.00 1.00 1.00 0.000 0.000 1 Subtotal and Average 36,980,476.79 36,995,694.30 36,995,694.30 36,995,694.30 0.494 0.501 1 Retention Escrow Account ARMY CORPS Army Corps Union Bank Subtotal and Average 600,514.47 600,504.89 600,514.47 600,514.47 600,514.47 600,514.47 600,514.47 0.000 0.000 1 0.000 0.000 1 Letter of Credit 104348006-1 02008 ASSURANCE CO BOND INSURANCE 07/01/2016 Subtotal and Average 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.000 0.000 1 0.000 0.000 1 Local Agency Investment Funds SYSCITY CITY CA Local Agency Investment Fun 8,063,393.01 8,065,860.67 8,063,393.01 0.654 0.645 0.654 1 SYSRDA RDA CA Local Agency Investment Fun 1,762.66 1,763.20 1,762.66 0.654 0.645 0.654 1 SYSTCSD TCSD CA Local Agency Investment Fun 29,864,750.81 29,873,890.38 29,864,750.81 0.654 0.645 0.654 1 Subtotal and Average 36,922,526.95 37,929,906.48 37,941,514.25 37,929,906.48 0.645 0.654 1 Federal Agency Callable Securities 3130A3RY2 01201 Federal Home Loan Bank 12/30/2014 1,000,000.00 1,000,040.00 1,000,000.00 1.150 1.130 1.146 423 12/29/2017 3130A4G89 01207 Federal Home Loan Bank 03/24/2015 1,000,000.00 1,004,290.00 1,000,000.00 1.650 1.627 1.650 1,057 09/24/2019 3130A6YN1 01215 Federal Home Loan Bank 01/27/2016 1,000,000.00 1,001,760.00 1,000,000.00 1.700 1.677 1.700 1,182 01/27/2020 3134G67C1 01210 Federal Home Loan Mtg Corp 06/22/2015 1,000,000.00 1,000,360.00 1,000,000.00 1.200 1.184 1.200 598 06/22/2018 3134G8QB8 01219 Federal Home Loan Mtg Corp 03/29/2016 1,000,000.00 1,000,490.00 1,000,000.00 1.270 1.253 1.270 878 03/29/2019 3134G8PP8 01220 Federal Home Loan Mtg Corp 03/30/2016 1,000,000.00 1,002,140.00 1,000,000.00 1.500 1.661 1.684 1,429 09/30/2020 3136G2CE5 01203 Federal National Mtg Assn 01/30/2015 1,000,000.00 1,002,010.00 1,000,000.00 1.550 1.529 1.550 820 01/30/2019 3136G2D87 01204 Federal National Mtg Assn 02/13/2015 1,000,000.00 1,000,530.00 1,000,000.00 1.000 0.986 1.000 469 02/13/2018 3136G2EC7 01205 Federal National Mtg Assn 02/27/2015 1,000,000.00 1,000,400.00 1,000,000.00 1.300 1.282 1.300 848 02/27/2019 3136G2UA3 01213 Federal National Mtg Assn 11/30/2015 1,000,000.00 1,000,330.00 1,000,000.00 1.350 1.332 1.350 759 11/30/2018 Run Date: 11/18/2016 - 10:05 Portfolio TEME CP PM (PRF_PM2) 7.3.0 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments October 31, 2016 Page 4 Average Purchase Stated YTM YTM Days to Maturity Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Federal Agency Callable Securities 3136G2UN5 01214 Federal National Mtg Assn 11/30/2015 1,000,000.00 1,000,420.00 1,000,000.00 1.500 1.479 1.500 940 05/30/2019 3136G2WT0 01216 Federal National Mtg Assn 01/27/2016 1,000,000.00 1,000,610.00 1,000,000.00 1.450 1.430 1.450 1,182 01/27/2020 3136G2XH5 01217 Federal National Mtg Assn 02/24/2016 1,000,000.00 1,000,290.00 1,000,000.00 1.400 1.381 1.400 1,210 02/24/2020 3136G3CL7 01218 Federal National Mtg Assn 03/24/2016 1,000,000.00 1,000,420.00 1,000,000.00 1.420 1.401 1.420 1,423 09/24/2020 3136G3TE5 01221 Federal National Mtg Assn 06/29/2016 1,000,000.00 998,500.00 1,000,000.00 1.250 1.233 1.250 1,336 06/29/2020 3136G3X59 01222 Federal National Mtg Assn 08/23/2016 1,000,000.00 995,730.00 1,000,000.00 1.100 1.085 1.100 1,025 08/23/2019 Subtotal and Average 16,000,000.00 16, 000, 0 00.00 16, 008, 3 20.00 16,000,000.00 1.354 1.373 974 Federal Agency Bullet Securities 3133EDND0 01196 Federal Farm Credit Bank 06/11/2014 1,000,000.00 1,003,750.00 1,000,000.00 1.200 1.179 1.195 436 01/11/2018 3133EEHU7 01202 Federal Farm Credit Bank 01/14/2015 1,000,000.00 1,009,330.00 1,000,000.00 1.410 1.391 1.410 804 01/14/2019 313381DZ5 01193 Federal Home Loan Bank 11/28/2012 1,000,000.00 1,000,340.00 1,000,000.00 0.550 0.542 0.550 56 12/27/2016 3130A4AJ1 01206 Federal Home Loan Bank 02/27/2015 1,000,000.00 1,002,910.00 1,000,000.00 1.140 1.124 1.140 483 02/27/2018 3130A5MH9 01211 Federal Home Loan Bank 06/26/2015 1,000,000.00 1,007,400.00 1,000,000.00 1.360 1.341 1.360 785 12/26/2018 3130A8ZV8 01223 Federal Home Loan Bank 08/23/2016 1,000,000.00 996,150.00 1,000,000.00 1.000 0.986 1.000 1,025 08/23/2019 3135G0PQ0 01194 Federal National Mtg Assn 11/26/2013 1,000,000.00 1,001,650.00 993,680.00 0.875 1.026 1.040 359 10/26/2017 Subtotal and Average 7,154,970.32 7,000,000.00 7,021,530.00 6,993,680.00 1.084 1.099 564 Total and Average Run Date: 11/18/2016 - 10:05 99,602,803.27 98,526,116.25 98,567,574.02 98,519,796.25 0.731 0.741 199 Portfolio TEME CP PM (PRF_PM2) 7.3.0 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Cash October 31, 2016 Average Purchase Stated YTM YTM Days to Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Page 5 Passbook/Checking Accounts 1453718479 WORKERS COMP BANK OF AMERICA MERRILL LYNC 07/01/2016 13,618.96 13,618.96 13,618.96 0.000 0.000 1 SYSPetty Cash Petty Cash City of Temecula 07/01/2016 3,061.00 3,061.00 3,061.00 0.000 0.000 1 SYSGen Ck Acct Gen Ck Acct Union Bank of California 1,389,750.35 1,389,750.35 1,389,750.35 0.000 0.000 1 SYSParking Ck PARKING CITA Union Bank of California 07/01/2016 6,619.00 6,619.00 6,619.00 0.000 0.000 1 Average Balance 0.00 1 Total Cash and Investments 99,602,803.27 Run Date: 11/18/2016 - 10:05 99,939,165.56 99,980,623.33 99,932,845.56 0.731 0.741 199 Portfolio TEME CP PM (PRF_PM2) 7.3.0 Fund # Fund Name Cash and Investments Report CITY OF TEMECULA Through October 2016 Beginning Balance Receipts Disbursements Fund Total 001 GENERAL FUND $ 30,275,676.97 $ 4,480,584.58 $ 7,482,043.64 $ 27,274,217.91 100 STATE GAS TAX FUND 572,263.85 199.05 572,263.85 199.05 120 DEVELOPMENT IMPACT FUND 7,393,291.97 162,313.13 - 7,555,605.10 125 PEG PUBLIC EDUCATION & GOVERNMENT 93,326.96 222.99 - 93,549.95 135 BUSINESS INCUBATOR RESOURCE 35,832.55 29,027.57 6,149.70 58,710.42 140 COMMUNITY DEV BLOCK GRANT 94,385.71 - 94,385.71 - 145 TEMECULA ENERGY EFFICIENCY ASSET TEAM 231,202.36 556.72 - 231,759.08 150 AB 2766 FUND 244,088.05 1,137.17 - 245,225.22 160 SUPPLEMENTAL LAW ENFORCEMENT SERVICES 95,238.48 58,279.23 95,247.94 58,269.77 161 LARRY ROBINSON REWARD 25,421.04 62.19 - 25,483.23 165 AFFORDABLE HOUSING 638,186.63 966.40 28,537.49 610,615.54 170 MEASURE A FUND 5,379,356.84 195,186.86 141,743.96 5,432,799.74 190 TEMECULA COMMUNITY SERVICES DISTRICT 461,788.16 885,247.54 554,139.71 792,895.99 194 TCSD SERVICE LEVEL "D" REFUSE/RECYCLING 331,521.16 59,627.15 11,439.47 379,708.84 195 TCSD SERVICE LEVEL "R" STREET/ROAD MAINT 22,384.11 372.64 - 22,756.75 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 276,921.67 265.00 15,068.44 262,118.23 197 TEMECULA LIBRARY FUND 253,644.09 108,162.40 64,474.29 297,332.20 198 PUBLIC ART 34,699.12 929.43 - 35,628.55 210 CAPITAL IMPROVEMENT PROJECT FUND 11,884,307.23 1,240,070.02 101,336.29 13,023,040.96 273 CFD 03-1 CROWNE HILL IMPROVEMENT FUND 1,073,266.37 340.19 - 1,073,606.56 275 CFD 03-3 WOLF CREEK IMPROVEMENT FUND 300,921.71 60.70 - 300,982.41 277 CFD-RORIPAUGH 11,604,139.58 17,753.72 4,079.56 11,617,813.74 300 INSURANCE FUND 97,503.10 187,636.27 33,272.65 251,866.72 305 WORKER'S COMPENSATION 343,119.88 198,507.42 30,179.53 511,447.77 310 VEHICLES AND EQUIPMENT FUND 1,503,382.49 29,303.50 2,902.00 1,529,783.99 320 INFORMATION TECHNOLOGY - 546,210.69 130,937.30 415,273.39 325 TECHNOLOGY REPLACEMENT FUND 299,852.61 100,238.04 23,319.90 376,770.75 330 CENTRAL SERVICES 386,283.71 100,662.57 25,436.38 461,509.90 340 FACILITIES 298,399.76 310,086.32 93,206.39 515,279.69 375 SUMMER YOUTH EMPLOYMENT PROGRAM 9,285.63 5.97 652.31 8,639.29 380 SARDA DEBT SERVICE FUND 13,223,324.10 5,336.38 11,055.00 13,217,605.48 381 REDEVELOPMEN PROPERTY TAX TRUST 3,183,153.96 1,708.25 - 3,184,862.21 460 CFD 88-12 DEBT SERVICE FUND 89,354.18 218.57 - 89,572.75 472 CFD 01-2 HARVESTON A&B DEBT SERVICE 760,895.04 354.03 5,604.73 755,644.34 473 CFD 03-1 CROWNE HILL DEBT SERVICE FUND 1,048,039.00 1,514.08 5,954.73 1,043,598.35 474 AD 03-4 JOHN WARNER ROAD DEBT SERVICE 44,592.37 12.65 2,538.08 42,066.94 475 CFD 03-3 WOLF CREEK DEBT SERVICE FUND 1,967,594.77 4,101.30 4,099.73 1,967,596.34 476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 357,128.06 504.36 4,195.72 353,436.70 477 CFD 03-02 RORIPAUGH DEBT SERVICE FUND 4,992,511.52 7,985.64 5,426.36 4,995,070.80 501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 10,924.04 13.80 5,213.83 5,724.01 502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 64,143.14 60.24 3,724.90 60,478.48 503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 7,231.67 12.40 4,338.55 2,905.52 504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 2,465.83 3.13 800.44 1,668.52 505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 4,753.79 229.41 4,983.20 - 506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 17,865.95 19.86 1,942.81 15,943.00 508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 43,900.61 56.60 18,211.44 25,745.77 509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 21,506.56 18.97 200.32 21,325.21 510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 7,394.65 7.58 821.08 6,581.15 511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 1,462.69 1.60 224.70 1,239.59 512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 48,344.44 55.86 11,377.36 37,022.94 513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP 8,565.71 11.48 3,291.64 5,285.55 514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 3,344.95 5.18 1,673.07 1,677.06 515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 1,846.45 2.98 1,161.41 688.02 516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 37,033.39 35.09 12,362.02 24,706.46 517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 775.80 0.96 256.85 519.91 518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 39,696.86 41.16 11,296.29 28,441.73 519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 70,660.50 67.77 4,860.02 65,868.25 520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 104,693.08 112.61 17,227.15 87,578.54 521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 111,544.21 127.60 25,469.25 86,202.56 522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 1,546.67 1.90 529.45 1,019.12 523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 11,698.07 11.03 707.59 11,001.51 524 SERVICE LEVEL"C"ZONE 24 HARVESTON 22,484.68 56.73 14,547.26 7,994.15 525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 35,404.00 37.11 4,971.93 30,469.18 526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 525.58 0.93 217.85 308.66 527 SERVICE LEVEL"C"ZONE 27 AVONDALE 7,088.53 6.83 1,236.43 5,858.93 528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 318,521.57 303.01 20,807.08 298,017.50 530 SERVICE LEVEL"C"ZONE 30 FUTURE ZONES 33,924.38 82.98 - $ 34,007.36 Grand Total: $ 100,965,632.59 $ 8,737,135.52 $ 9,722,144.78 $ 99,980,623.33 Journal Entries completed after September's Treasurer's Report was issued are reflected in the Receipts / Disbursements columns. Item No. 5 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jennifer Hennessy, Finance Director DATE: December 13, 2016 SUBJECT: Approve Financial Statements for the 1St Quarter Ended September 30, 2016 PREPARED BY: Pascale Brown, Accounting Manager RECOMMENDATION: That the City Council: 1. Receive and file the Financial Statements for the 1st Quarter Ended September 30, 2016; 2. Approve an appropriation of $2,000 in Fund 160 Supplemental Law Enforcement Services Fund (SLESF) Transfer out. BACKGROUND: The attached Financial Statements reflect the unaudited activity of the City for the 1st Quarter Ended September 30, 2016. Please see the attached Financial Statements footnotes for an analytical review of financial activity for each of the various funds. The appropriation is needed to balance the amount included in General Fund transfer in budget from SLESF. FISCAL IMPACT: Transfer out to the General Fund will increase by $2,000 to reflect additional funding available from the Supplemental Law Enforcement Services Fund (SLESF). ATTACHMENTS: 1. Quarterly Financial Update — Q1'2016-17 2. Combining Balance Sheet as of September 30, 2016. 3. Statement of Revenues, Expenditures and Changes in Fund Balance -Budget and Actual for the 1st Quarter Ended September 30, 2016 4. Combining Statement of Net Position as of September 30, 2016 5. Combining Statement of Revenues, Expenses and Changes in Net Position for the 1St Quarter Ended September 30, 2016 6. Statement of Net Position - Fiduciary Fund California Employee Retiree Benefit Trust (CERBT) Fund as of September 30, 2016. 7. Statement of Changes in Fiduciary Net Position — Fiduciary Fund (CERBT) for the 1St Quarter Ended September 30, 2016. Quarterly Financial Update Q1'2016-17 Prepared by the City of Temecula Finance Department The attached reports summarize the financial status of the City as of September 30, 2016. The reports cover all City funds and the Temecula Community Service District (TCSD). The narrative and charts below highlight current revenue and expenditure trends for the City's major funds and provide variance analyses compared to the Annual Budget. SUMMARY — GENERAL FUND The General Fund is the primary operating fund of the City, providing for public safety, public works, planning and development, building and safety, parks maintenance and general City administration. REVENUE HIGHLIGHTS: A total of 83% of General Fund revenue is generated by a variety of taxes, with the remaining 17% from user fees, franchise fees, license fees, fines and reimbursements. The major tax revenues include Sales Tax, Property Tax, Measure C Special Tax and Gas Tax funds. FY16-17 General Fund Revenue Total Tax Revenue 83% Franchise Fees 6% Reimb. Other) 4% 1% Departmental Revenue 6% Transfers In (excl. Gas Tax) o% j '441 41q The Heart of Southern California Wine Country December 13, 2016 Through the end of the first quarter of the fiscal year, only 13% of the Annual Budgeted revenue has been received. Per Government Statutes, most of the City's major tax revenues are distributed in the latter half of the fiscal year. 01'16-17 General Fund Revenue FY16-17 Budget YTD Actuals Received Sales Tax Property Tax Property Tax in lieu of VLF Vehicle License Fees Transient Occupancy Tax Measure C Gas Tax (Transfer In) Total Tax Revenue 34,612,665 7,684,429 7,347,303 43,994 3,540,414 1,905,466 2,167, 703 4,495,800 13% 594,475 8% 0% 0% 869,314 25% 21,501 1% 541,926 25% 57,301,974 6,523,016 11% Franchise Fees 3,864,951 616,661 16% Departmental Revenue 4,232,910 1,160,338 27% Transfers In (excl. Gas Tax) 173,000 58,300 34% Reimbursements 2,707,280 523,616 19% Other 1,015,327 143,157 14% Total Revenue 69,295,442 9,025,088 13% Sales Tax revenue to date reflects the receipt of the statutory advances for sales activity occurring from July 1 to September 30th. The final remittance of Sales Tax revenue for this quarter will be received in mid-December. Property Tax & Property Tax In Lieu of Vehicle License Fees are paid primarily in January and May of each year, therefore only a portion of the year's revenue has been received to date, including Property Transfer taxes related to home sales and Unsecured Property Tax payments. 1 Transient Occupancy Tax revenue reflects payments from hotels/motels for July through September occupancy. Increases in both occupancy and hotel rates are both trending higher than anticipated in the Budget. Based on the latest report from Visit Temecula Valley, July through September occupancy and average daily rents are up over the prior year by 5.5% and 2.2%, respectively. Measure C revenue is a voter -approved tax specified for Recreation and Parks Maintenance expenditures. 50% of the tax is recorded in the General Fund and the other 50% is recorded in the TCSD Fund. The majority of this revenue is received along with Property Tax, in January and May of each year. Franchise Fees are received from various utility companies, including Southern CA Gas, Southern CA Electric, CR&R, Frontier and Time Warner Cable Services. Payments are received periodically throughout the fiscal year, based on the individual franchise fee agreements. Gas Tax Funds are receipted into a separate Special Revenue Fund, per State Law. Each fiscal quarter, these funds are transferred into the General Fund to offset the payments for eligible street and road maintenance costs charged to the Department of Public Works. EXPENDITURE HIGHLIGHTS: With 25% of the Budget year spent, total General Fund Departments have exhausted 21% of the annual Budget, excluding encumbrances, indicating that departments are staying within their Budget through the first quarter of the fiscal year. FY16-17 General Fund % Spent by Department As of 9/30/16 Animal Control Fire Police Parks Maintenance CIP Administration Public Works Land Development Building & Safety Planning Human Resources Finance City Attorney City Clerk Emergency Management Economic Development City Manager Community Support City Council 0% NNW Economic Development spending exceeds 25% of the Budget year due to the annual payments to outside agencies as part of the ED Funding Program. Finance and Land Development have both spent 26% of their annual budget, due to higher consulting services in the first quarter as well as higher Internal Service Fund allocations. Community Support expenditures reflect the payments to outside non-profit agencies providing services to Temecula residents, as well as Council discretionary funding. The City Council will consider the funding levels for the FY16-17 CS Funding program at its December 13th Council meeting, and will be remitting the funding in the second quarter. All other General Fund Departments' spending levels are within their projected FY16-17 Annual Operating Budget. A 21 Page TCSD Revenue Through the first quarter of FY2016-17, a total of 22% of TCSD's revenue has been received. Special Tax (Measure C) is paid along with Property Taxes and will be receipted in January and May of 2017. Recreation Funding Revenue is transferred in from the General Fund to cover expenditures through the first quarter and to offset the delay in receiving Measure C funds. Special Tax (Measure C) 1,852,879 22,748 1% Recreation Funding(General Fund) 4,848,307 1,212,077 25% Recreation Program 2,558,915 811,588 32% Investment Interest 1,000 2,290 229% TOTAL REVENUES 9,261,101 2,048,703 22% TCSD Expenditures TCSD Operating Divisions have spent 24% of the their Annual Budget through the first quarter of the fisal year. The Community Recreation Center, Acquatics, Jefferson Recreation Center, Theater and Park Rangers are over the 25% mark due to the higher activity levels and contract class programming that is more heavily skewed toward the summer months. All other Divisions are within their Budget targets. 40% 35% 30% 25% 20% 15% 10% 5% 0% FY2016-17 TCSD % Spent by Division As of 9/30/16 o`' tec �et �`' pec �cc ���`' ,`' �F pec �`' pec ce`' CJP c.0 e`' cy �a,`�0 .ec Leo 0 Leo Jye 0Ja �Q0 Jye re "e. a\P Leo e<4• i� `eo `\ay5 no oQe �`Oc �\o� Qc \�J P h� \��� J\cc �0 ac �\oi a0� �� eta\ he edea ea��0 (Cs a�e� �Jo L �ece o� e`�ea `0��� Qa (,e'J.`�P se`s `J\ L° Lr\ Low L°� `y0 2 �• e e CPQ �e� >e' Wage SUMMARY - OTHER FUNDS Below is a summary of all City and TCSD Funds providing the unaudited Beginning Fund Balance as of July 1, 2016 the actual revenue and expenditure activity from July 1 to September 30, 2016, and the current Fiscal Year 2016-17 Ending Fund Balance. The Affordable Housing Fund and the Internal Service Funds' balance include non -spendable assets, such as loans receivable and fixed assets. I r Funds Beginning Revenue & Expenditures & Balance Transfers In Transfers Out Ending Balance General Fund 32,201,920 9,025,088 16,311,231 24,915,777 Special Revenue Funds Gas Tax - 553,165 541,926 11,239 Development Impact Fees 6,824,130 583,804 7,407,934 PEG 117,442 25,897 24,406 118,933 Business Incubator 44,598 85,488 67,966 62,120 CDBG - 28,900 28,900 - TEAM 231,416 671 232,087 AB2766 (Vehicle Subvention) 257,168 710 13,891 243,987 SLESF (Cops Grant) - 58,300 58,300 - Major Crimes Fund 25,463 57 25,520 Affordable Housing 10,642,007 39,447 65,433 10,616,021 Measure A 5,127,707 457,773 141,844 5,443,636 Capital Improvement Program 11,325,254 1,659,220 1,599,380 11,385,094 2011 Financing Lease - 534,991 534,991 - 27,800,028 4,028,423 3,077,037 35, 546, 571 Internal Service Funds Insurance 303,550 194,403 194,509 303,444 Workers' Comp 420,269 178,446 34,928 563,787 Vehicles & Equipment 1,919,662 28,935 24,628 1,923,969 Information Technology 38,191 758,247 758,259 38,179 Technology Replacement 1,227,951 100,511 37,297 1,291,165 Support Services 460,934 116,628 115,700 461,862 Facilities 494,794 338,757 340,167 493,384 4,529,022 1,715,927 1,505,488 5,075,790 TCSD Funds TCSD Operations 1,036,267 2,048,703 Service Level B (Street Lights) 90,658 100,459 Service Level C (Slope Maint.) 1,260,960 2,933 Service Level D (Refuse/Recycl) 468,211 60,180 Service Level R (Road Maint.) 22,428 368 Service Level L (Harveston Lake) 311,523 1,918 Library 276,669 196,147 PublicArt 28,207 6,602 Intern Fellowship Program 9,293 17 2,317,493 148,357 333,916 72,662 46,161 177,228 662 767,477 42,760 929,977 455,729 22,796 267,280 295,588 34,809 8,648 2,318,517 2,417,327 3,096,479 2,825,064 Total of All Funds 60,708,462 17,186,765 23,990,235 68,363,202 i • A 4'Page ECONOMIC INDICATORS Throughout the fiscal year, Finance tracks a number of economic indicators which help guide the development of the City's revenue forecasts. Below is a summary of the most recently available data for each indicator. 8.00% 6.00% 4.00% 2.00% 0.00% -2.00% 2016 Consumer Price Index CPI -U All Urban Consumers Jan Feb Mar Apr May Jun Jul Aug Sep Oct - U.S City Average - Riverside -Ontario -San Bernardino 110 105 100 95 90 85 Consumer Confidence Level 107.1 National 108.1 1 Q3' 16 7162' State Regular Gas Price (US SIG) 4.2: 3.95 3.7:1 3.45 3.19 2.94 2.69 2.44 2.19 1.94 1.69 55 8.0 7.5 7.0 6.5 y 6.0 d 5.5 5.0 4.5 4.0 2016 Unemployment Rates Jan Feb Mar Apr May Jun Jul Aug Sep Oct - National - California - Riverside County - Temecula Economic indicators at both the State and National levels show signs of economic strength. The Consumer Price Index indicates low prices and controlled inflation, and improving Unemployment Rates indicate more people are returning to work. The Consumer Confidence Index measures consumers' outlook on the economy. With the stock market at record highs combined with continued growth in employment, consumers have a more optimistic perspective. The recent decline in gas prices, illustrated in the chart below, helps boost consumer disposable income but will yield lower Sales Tax revenue on gasoline sales, impacting General Fund Revenue. Gasoline Prices 18 Month Average Retail Price Chart - Riverside - USA Average Regular Gas Price (US VG) 4.20 3.95 3.70 3.45 3.19 2.94 2.69 2.44 2.19 1.94 1.69 co 0) ch ti W 0) D 2015 SD n7 00 3 1� 0 55 1� rn Date {Month/Day) th 55 3 2016 -61 h1 0) Lh 5 h1 3 53 O ©2016 GasBuddy,com 51Page l 4 !MIMI -111 •' ''Ili1 1 it r I� r; !■ I Ili,i � r.� 2016 Facts at a Glance GENERAL. CITY INFORMATION City Population Altitude Area in Square Miles Parks/Park Acreage Maintained Streets Education Schools Teachers Students (K-72) Number of L.ibraries Notels & Motels/Rooms Public Safety Number of Fire Stations Fire Department Personnel Number of Police Stations Police Sworn Officers Police Non -Sworn Personnel 709,064 7,000-7,200 feet 37 40/374 Acres 374 32 7,376 2 7, 700 2 76/7,824 5 65 3 707 35 CITY GOVERNMENT Type of Government Form of Government Date of Incorporation Authorized Positions General Fund Operating Budget Expenditures Per Capita Public Safety as % of General Fund General Fund Reserves (25%) Capital Improvement Program li General L.aw City Manager 72/07/7989 758 $69,739,252 $634 50% $77,284,873 $352,896,779 DEMOGRAPHICS Median Age Average Household Income Median Household Income Number of Registered Voters Median Nome Price (Apr'2016) Unemployment Rate (Mar'2016) Number of Jobs 35 $94,007 $80, 366 52,889 $435,000 4.20% 50,493 For more information regarding the City of Temecula: www• cityoftemecula•org 957-694-6444 or 7 -888 -Temecula 6 CITY OF TEMECULA COMBINING BALANCE SHEET as of September 30, 2016 Public General State Gas Development Education & Fund Tax Fund Impact Fund Government Fund Business Incubator Resource Assembly Community Temecula Bill 2766 Development Energy Motor Block Grant Efficiency Vehicle Fund Asset Team Subvention Fund ASSETS: Cash and Investments $ 27,435,491 $ - $ 7,404,286 $ 93,468 $ 62,716 $ - $ 231,559 $ 244,962 Receivables 4,011,180 149,940 21,307 25,879 2,861 28,900 528 970 Due from Other Funds 202,130 - - - - - - - Advances to SARDA - - - - - Deposits 1,325 - - - - Prepaid-CaIPERS 2,332,105 - - - - Inventory 3,058 - - - - Land Held for Resale - - - - - TOTAL ASSETS $ 33,985,289 $ 149,940 $ 7,425,593 $ 119,347 $ 65,577 $ 28,900 $ 232,087 $ 245,932 LIABILITIES: Due to Other Funds Other Current Liabilities Unearned Revenue 7,443,359 1,111,753 $ 138,701 $ - $ 17,659 - $ - $ 5,120 $ 414 3,457 23,780 1,945 TOTAL LIABILITIES 8,555,112 DEFERRED INFLOWS OF RESOURCES: Unavailable Revenues TOTAL DEFERRED INFLOWS OF RESOURCES FUND BALANCES: 138,701 17,659 414 3,457 28,900 - 1,945 514,400 514,400 Nonspendable: Advances to SARDA - Deposits 1,325 Inventory 3,058 Land Held for Resale - Notes and Loans - Prepaid Costs 2,332,105 Restricted For: Community Development Projects - Capital Projects - - 7,407,934 848 - - - 243,987 Public Education - - - 118,085 Debt Service Business Incubator Project 221,284 - - - 62,120 Parks and Recreation Public Works - 11,239 - - - - 232,087 Reward Committed To: Contractual Obligation- Encumbrances bligation- Encumbrances 3,127,862 Economic Uncertainty (20%) 13,827,850 Secondary Reserve (5%) 3,456,963 Assigned To: Capital Projects - Pechanga-funded Police support - Unrealized Gains 3,350 Unassigned $ 1,941,980 TOTAL FUND BALANCES 24,915,777 11,239 7,407,934 118,933 62,120 - 232,087 243,987 TOTAL LIABILITIES, DEFERRED INFLOWS OF RESOURCES, and FUND BALANCES $ 33,985,289 $ 149,940 $ 7,425,593 $ 119,347 $ 65,577 $ 28,900 $ 232,087 $ 245,932 NOTE: Balances are unaudited 1 CITY OF TEMECULA COMBINING BALANCE SHEET as of September 30, 2016 Supplemental Law Temecula Affordable Enforcement Major Crimes Housing Services Reward Fund Fund Fund Measure A Fund Capital Project Fund Financing Lease Civic Center and CRC TOTAL ASSETS: Cash and Investments $ - $ 25,461 $ 619,249 $ 5,387,519 $ 13,097,665 $ $ 54,602,376 Receivables 58,309 59 26,440,851 234,207 188,868 - 31,163,859 Due from Other Funds - - - - - - 202,130 Advances to SARDA - - 5,250,954 - - - 5,250,954 Deposits - - - - - 1,325 Prepaid-CaIPERS - - - - - - 2,332,105 Inventory - - - - - 3,058 Land Held for Resale 4,400,388 - 4,400,388 TOTAL ASSETS $ 58,309 $ 25,520 $ 36,711,442 $ 5,621,726 $ 13,286,533 $ $ 97,956,195 LIABILITIES: Due to Other Funds Other Current Liabilities Uneamed Revenue $ 58,309 $ TOTAL LIABILITIES 58,309 $ - $ - $ - $ $ 202,130 6,787 142,607 1,741,924 - 9,381,932 - - - - 1,111,753 6,787 142,607 1,741,924 - 10,695,815 DEFERRED INFLOWS OF RESOURCES: Unavailable Revenues - - 26,088,634 35,483 159,515 - 26,798,032 TOTAL DEFERRED INFLOWS OF RESOURCES - - 26,088,634 35,483 159,515 - 26,798,032 FUND BALANCES: Nonspendable: Advances to SARDA - - - - - - - Deposits - - - - - - 1,325 Inventory - - - - - 3,058 Land Held for Resale - - 4,400,388 - - - 4,400,388 Notes and Loans - - - - - - Prepaid Costs - - - - - 2,332,105 Restricted For: - Community Development Projects - - 6,215,633 - 6,215,633 Capital Projects - - - 5,443,636 11,385,094 - 24,481,499 Public Education - - - - 118,085 Debt Service - - - - Business Incubator Project - - - - - - 283,404 Parks and Recreation - - - - - - - Public Works - - - - - 243,326 Reward - 25,520 - - - - 25,520 Committed To: Contractual Obligation - Encumbrances bligation- Encumbrances - - - - - - 3,127,862 Economic Uncertainty (20%) - - - - - - 13,827,850 Secondary Reserve (5%) - - - - - - 3,456,963 Assigned To: Capital Projects - - - - - - - Pechanga-funded Police support - - - - - - - Unrealized Gains - - - - - - 3,350 Unassigned - - - - - - 1,941,980 TOTAL FUND BALANCES - 25,520 10,616,021 5,443,636 11,385,094 - 60,462,348 TOTAL LIABILITIES, DEFERRED INFLOWS OF RESOURCES, and FUND BALANCES $ 58,309 $ 25,520 $ 36,711,442 $ 5,621,726 $ 13,286,533 $ - $ 97,956,195 NOTE: Balances are unaudited 2 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERAL FUND for the 1st Quarter Ended September 30, 2016 Annual Amended Budget Total Percentage Activity of Budget REVENUES: Sales Tax - State $ 34,612,665 $ 4,495,800 13% (1) Franchise Fees 3,864,951 616,661 16% Motor Vehicle In Lieu- State 43,994 - 0% (2) Property Tax- Secured/Unsecured 6,678,653 382,949 6% (3) Property Tax in Lieu of VLF 7,347,303 0% (3) Property Tax Relief (Homeowner) 83,600 0% (3) Property Transfer Tax 822,176 211,526 26% Residual RPTTF Distribution 100,000 - 0% (3) Transient Occupancy Tax 3,540,414 869,314 25% Vehicle Code Fines 560,111 126,393 23% Development Services: Building & Safety 1,368,470 420,715 31% Fire 772,281 192,738 25% Land Development 988,490 300,519 30% Planning 671,679 134,586 20% Public Works - NPDES 3,606 350 10% Park Maintenance 1,905,466 39,469 2% (4) Police 428,384 93,462 22% Bids and Proposals 6,800 100 1% (5) Business Licenses 300,000 19,434 6% (6) Investment - (35,250) 0% (7) Lease Income 13,260 2,835 21% Miscellaneous 18,430 4,692 25% Rental Income 72,624 18,157 25% Right of Way Advertising 37,440 5,760 15% SB1186 Collection State Fee 6,000 374 6% Operating Transfers In Intern Fellowship Fund 662 662 100% SLESF 173,000 58,300 34% State Gas Tax 2,167,703 541,926 25% Reimbursements: CIP 2,166,508 475,685 22% Mandated Cost 37,000 34,184 92% Pechanga IGA 451,272 - 0% (8) Other 52,500 13,747 26% TOTAL REVENUES $ 69,295,442 $ 9,025,088 13% Notes: (1) Sales Tax revenues for September are scheduled to be received by the end of December 2016. (2) Motor Vehicle In Lieu revenues are scheduled to be received by the end of this fiscal year. (3) Property taxes revenues are scheduled to be received in January and May of this fiscal year. (4) Special assessment taxes for Park Maintenance is scheduled to be received in January. (5) The variance in Bids and Proposals is due to less than anticipated bids received during this quarter. (6) Business License renewals will primarily start in January 2017. (7) The variance is due to the change in the fair value on investments and fluctuating interest rates. (8) Pechanga Intergovernmental Agreement revenues are schedule to be received by the end of this fiscal year. 3 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL GENERAL FUND for the 1st Quarter Ended September 30, 2016 Annual Year -to -Date Year -to -Date Percentage Amended Activity Encumbrances Activity and of Budget Budget Encumbrances EXPENDITURES: City Council $ 453,142 $ 109,002 $ 138 $ 109,140 24% Community Support 89,108 1,650 1,650 2% (1) City Manager 1,434,625 369,402 117,438 486,840 34% Economic Development 989,783 366,155 106,310 472,465 48% (2) Emergency Management 137,842 33,226 33,226 24% City Clerk 1,215,270 269,316 38,569 307,885 25% City Attorney 735,726 129,248 129,248 18% Finance 2,326,700 594,698 106,218 700,916 30% Human Resources 719,804 178,516 (2,955) 175,561 24% Planning 2,117,464 468,570 174,604 643,174 30% Building & Safety 2,416,190 614,962 187,487 802,449 33% Land Development 1,535,873 406,658 31,328 437,986 29% Public Works 5,596,581 1,118,281 289,698 1,407,979 25% CIPAdministration 2,166,508 516,526 4,407 520,933 24% Parks Maintenance 3,636,634 772,115 1,312,658 2,084,773 57% (2) Police 27,795,363 5,175,063 241,978 5,417,041 19% Fire 6,039,675 1,303,178 130,744 1,433,922 24% Animal Control 459,128 69,888 389,240 459,128 100.0% (2) Non Departmental Property Tax Admin 79,024 - - 0% (3) Recreation Funding 5,879,245 1,469,811 1,469,811 25% Stipend 250,000 - - 0% PHS/Medline Sales Tax Sharing 308,755 - - 0% Retiree Medical Contribution 762,617 140,241 140,241 18% PERS Replacement Benefit 72,067 0% (4) 2011 Financing Lease- Civic Center 2,140,222 534,991 534,991 25% TOTAL EXPENDITURES (excluding transfers) 69,357,346 14,641,497 3,127,862 17,769,359 26% Revenues Over/(Under) Expenditures (61,904) (5,616,409) Other Financing Sources/(Uses): Transfers Out (1,891,018) (1,669,734) Revenues Over/(Under) Expenditures and Other Financing Sources/(Uses) (1,952,922) (7,286,143) Beginning Fund Balance as of 7/01/2016 Ending Fund Balance as of 9/30/2016 32,201,920 32,201,920 $ 30,248,998 $ 24,915,777 Notes: (1) The Community Service Funding program is scheduled to be approved by Council in December to fund Non- profit organizations. (2) The variance in Economic Development, Park Maintenance and Animal Control expenditures is due to encumbrances for services that are recorded for the entire fiscal year. (3) Property Tax Admin fees are expected to paid by January 2017 when Property Tax revenues are received. (4) The payment to CALPERS for employee replacement benefit is due in January 2017. 4 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL STATE GAS TAX FUND for the 1st Quarter Ended September 30, 2016 Annual Total Percentage of Amended Activity Budget Budget REVENUES: Section 2103 - 2107 Investment Interest TOTAL REVENUES EXPENDITURES: Operating Expenses TOTAL EXPENDITURES $ 2,228,703 $ 552,719 25% 2,000 446 22% 2,230,703 553,165 25% 63,000 63,000 0% (1) 0% Other Financing Sources (Uses): Transfers Out (2,167,703) (541,926) 25% Revenues Over/(Under) Expenditures and Other Financing Sources/(Uses) Beginning Fund Balance as of 7/01/2016 Ending Fund Balance as of 9/30/2016 63,000 11,239 $ 63,000 $ 11,239 Notes: (1) The purchase of the equipment is scheduled in January 2017. 5 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL DEVELOPMENT IMPACT FEES FUND for the 1st Quarter Ended September 30, 2016 Annual Amended Budget Total Percentage of Activity Budget REVENUES: Open Space $ 127,055 $ 32,767 26% Investment Interest 16,473 0% Quimby 8,835 - 0% Street Improvements 2,306,132 180,064 8% Traffic Signals 326,708 25,551 8% Parks & Recreation 684,432 184,058 27% Corporate Facilities 226,586 32,137 14% Fire Protection 130,659 20,007 15% Library 182,296 49,024 27% Road/Median Improve (In Lieu) - 18,840 0% Police 126,800 24,883 20% TOTAL REVENUES 4,119,503 583,804 14% (1) Other Financing Sources/(Uses): Transfers Out (10,858,443) 0% (2) Revenues Over/(Under) Expenditures and Other Financing Sources/(Uses) Beginning Fund Balance as of 7/01/2016 Ending Fund Balance as of 9/30/2016 (6,738,940) 583,804 6,824,130 6,824,130 $ 85,190 $ 7,407,934 Notes: (1) The variance in Development Impact Fees Fund (DIF) revenues is due to the timing of developers pulling permits, as the DIF fees are paid when permits are granted. (2) Transfers out for capital project expenditures are made on a reimbursement basis to the CI P fund after expenditures have been incurred. The timing of CI P expenditures has not occurred as anticipated in the budget. 6 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL PUBLIC EDUCATION & GOVERNMENT FUND for the 1st Quarter Ended September 30, 2016 Annual YTD Total Percentage of Amended Activity Encumbrances Activity Budget Budget REVENUES: PEG Fees Revenues $ 308,368 $ 25,683 $ 25,683 Investment Interest 400 214 214 Reimbursements - - TOTAL REVENUES EXPENDITURES: Operating Expenses TOTAL EXPENDITURES Revenues Over/(Under) Expenditures 308,768 25,897 268,400 268,400 25,897 24,406 848 25,254 24,406 848 25,254 40,368 1,491 Beginning Fund Balance as of 7/01/2016 117,442 117,442 Ending Fund Balance as of 9/30/2016 Notes: (1) PEG revenues are expected to be received by the end of February. $ 157,810 $ 118,933 7 8% 0% 0% 8% 9% 9% CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL BUSINESS INCUBATOR RESOURCE for the 1st Quarter Ended September 30, 2016 Annual Amended Budget YTD Activity Encumbrances Total Percentage Activity of Budget REVENUES: Rental Income $ 35,700 $ 7,995 $ $ 7,995 22% Investment Interest 200 90 90 45% (1) Reimbursements/Grants 5,000 3,642 3,642 73% (2) Transfer In 295,045 73,761 73,761 25% TOTAL REVENUES 335,945 85,488 85,488 25% EXPENDITURES: Operating Expenditures 346,534 67,966 TOTAL EXPENDITURES 346,534 67,966 Revenues Over/(Under) Expenditures (10,589) 17,522 Beginning Fund Balance as of 7/01/2016 44,598 44,598 Ending Fund Balance as of 9/30/2016 $ 34,009 $ 62,120 4,806 4,806 Notes: (1) The variance is due to the change in the fair value on investments and fluctuating interest rates. (2) The variance is due to Beyond grant revenues received during this quarter. 8 72,772 20% 72,772 21% CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL COMMUNITY DEVELOPMENT BLOCK GRANT for the 1st Quarter Ended September 30, 2016 Annual YTD Percentage of Amended Activity Encumbrances Total Activity Budget Budget REVENUES: Grant Revenue $ 1,239,009 $ 28,900 $ $ 28,900 2% (1) TOTAL REVENUES 1,239,009 28,900 28,900 2% EXPENDITURES: Salaries and Wages 135,903 19,226 Other Outside Services 118,730 9,674 35,394 19,226 14% 45,068 38% (2) TOTAL EXPENDITURES 254,633 28,900 35,394 64,294 11% Revenues Over/(Under) Expenditures 984,376 Other Financing Sources/(Uses): Transfers Out (984,376) Revenues Over/(Under) Expenditures and Other Financing Sources/(Uses) Beginning Fund Balance as of 7/01/2016 Ending Fund Balance as of 9/30/2016 Notes: (1) CDBG Revenue is booked on a reimbursement basis as eligible expenditures occur. The construction project Sam Hicks Monument Playground Replacement and Old Town Sidewalks Improvement Project budgeted with CDBG Fund have started but not yet in construction. (2) The variance is due to encumbrances for services that are recorded for the entire fiscal year. 9 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TEMECULA ENERGY EFFICIENCY ASSET MANAGEMENT TEAM for the 1st Quarter Ended September 30, 2016 Annual Amended Budget Total Percentage of Activity Budget REVENUES: Investment Interest $ 1,300 $ 520 40% (1) Reimbursements 151 0% TOTAL REVENUES 1,300 671 52% EXPENDITURES: Other Outside Services TOTAL EXPENDITURES Revenues Over/(Under) Expenditures and Other Financing Sources/(Uses) Beginning Fund Balance as of 7/01/2016 Ending Fund Balance as of 9/30/2016 1,300 671 231,416 231,416 $ 232,716 $ 232,087 Notes: (1) The variance is due to the change in the fair value on investments and fluctuating interest rates. 10 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL ASSEMBLY BILL 2766 MOTOR VEHICLE SUBVENTION FUND for the 1st Quarter Ended September 30, 2016 Annual Amended Budget Total Total Percentage of Activity Activity Budget REVENUES: AB 2766 Investment Interest TOTAL REVENUES $ 135,719 $ 3,000 138,719 $ 0% 710 710 24% 710 710 1% (1) EXPENDITURES: Other Outside Services 40,390 13,891 15,564 39% (2) TOTAL EXPENDITURES 40,390 13,891 15,564 39% Revenues Over/(Under) Expenditures 98,329 (13,181) Other Financing Sources/(Uses): Transfers Out (232,112) Revenues Over/(Under) Expenditures and Other Financing Sources/(Uses) Beginning Fund Balance as of 7/01/2016 Ending Fund Balance as of 9/30/2016 (133,783) (13,181) 257,168 257,168 $ 123,385 $ 243,987 Notes: (1) The variance is due to the change in the fair value on investments and fluctuating interest rates. (2) The variance is due to encumbrances for services that are recorded for the entire fiscal year. 11 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND (SLESF) for the 1st Quarter Ended September 30, 2016 Annual Amended Budget Total Percentage of Activity Budget REVENUES: AB 3229 - COPS $ 171,000 $ 58,258 34% Investment Interest - 42 0% TOTAL REVENUES 171,000 58,300 34% Other Financing Sources (Uses): Transfers Out (171,000) (58,300) 34% Revenues Over/(Under) Expenditures and Other Financing Sources/(Uses) Beginning Fund Balance as of 7/01/2016 Ending Fund Balance as of 9/30/2016 12 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TEMECULA MAJOR CRIMES REWARD FUND for the 1st Quarter Ended September 30, 2016 Annual Amended Budget Total Percentage of Activity Budget REVENUES: Investment Interest $ 100 $ 57 57% TOTAL REVENUES 100 57 57% EXPENDITURES: Other Outside Services 0% TOTAL EXPENDITURES 0% Revenues Over/(Under) Expenditures and Other Financing Sources/(Uses) 100 57 Beginning Fund Balance as of 7/01/2016 25,463 25,463 Ending Fund Balance as of 9/30/2016 $ 25,563 $ 25,520 (1) Notes: (1) A resolution of the City Council of the City of Temecula establishing the Temecula Major Crimes Reward Fund and Amending Resolution NOS.13-25 and 15-37. Resolution 13-25 A Resolution of the City Council of the City of Temecula providing for the establishment and distribution of a reward fund to the persons who furnish information leading to the arrest and conviction of the person or persons who caused the death of Larry Robinson on March 22, 2013. The Larry Robinson Murder Reward Fund shall be merged into the Temecula Major Crimes Reward Fund. Resolution 15-37 The Justin Triplett Reward Fund should be merged into the Temecula Major Crime Reward Fund. 13 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL AFFORDABLE HOUSING FUND for the 1st Quarter Ended September 30, 2016 Annual YTD Total Percentage Amended Activity Encumbrances Activity of Budget Budget REVENUES: Contributions to Agency Trust $ 250,000 $ - $ - $ - 0% (1) Forgivable Loan Repayment - 36,837 36,837 0% Loan/Investment Interest/Misc 4,805 2,610 2,610 54% Rental Income 190,000 - 0% (2) Residual Receipt Payment 39,352 0% (2) TOTAL REVENUES 484,157 39,447 39,447 8% EXPENDITURES: OPERATING EXPENDITURES: Salaries & Benefits 165,877 41,072 41,072 25% Operating and Administrative Expenditures 227,344 24,361 23,652 48,013 21% TOTAL EXPENDITURES 393,221 65,433 23,652 89,085 23% Revenues Over/(Under) Expenditures and Other Financing Sources/(Uses) Beginning Fund Balance as of 7/01/2016 90,936 (25,986) 10,642,007 10,642,007 Ending Fund Balance as of 9/30/2016 $ 10,732,943 $ 10,616,021 Notes: (1) Contribution to Agency Trust is expected in January and May of this fiscal year when property tax payments are posted. (2) Temecula Gardens annual ground lease and residual receipt payment is expected to be received by the end of this fiscal year. 14 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL MEASURE A FUND for the 1st Quarter Ended September 30, 2016 Annual Amended Budget Total Activity Encumbrances Total Percentage Activity of Budget REVENUES: Investment Interest Measure "A" TOTAL REVENUES $ 30,000 $ 11,586 $ 2,853,427 446,187 2,883,427 457,773 $ 11,586 39% 446,187 16% 457,773 16% EXPENDITURES: Street Maintenance 1,820,240 141,844 974,505 1,116,349 61% (1) TOTAL EXPENDITURES 1,820,240 141,844 974,505 1,116,349 61% Revenues Over/(Under) Expenditures 1,063,187 315,929 Other Financing Sources/(Uses): Transfers Out (5,876,539) Revenues Over/(Under) Expenditures and Other Financing Sources/(Uses) (4,813,352) 315,929 Beginning Fund Balance as of 7/01/2016 Ending Fund Balance as of 9/30/2016 5,127,707 5,127,707 $ 314,355 $ 5,443,636 Notes: (1) The variance is due to encumbrances recorded for Routine Street Maintenance activities for the entire fiscal year. 15 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL CAPITAL IMPROVEMENT PROJECTS FUND for the 1st Quarter Ended September 30, 2016 Annual Account Year -to -Date Percentage Number Amended Activity Encumbrances Total Activity of Budget Budget REVENUE: Operating Transfers In $ 32,167,821 $ 1,595,973 $ Grants 18,496,072 Reimbursements / TUMF 21,146,492 37,185 Investment Interest 26,062 1,595,973 37,185 26,062 TOTAL REVENUE 71,810,385 1,659,220 EXPENDITURES: 1,659,220 5% 0% 0% 0% 2% (1) Pechanga Parkway Environmental Mitigation 165-516 164,222 9,298 69,978 79,276 48% Pechanga Parkway Widening 165-530 4,886,204 60,439 204,059 264,498 5% Ynez Road Improvements 165-535 419,451 - - 0% Fiber Optic Communication System 165-550 1,321,200 0% Sixth Street Sidewalk Improvements 165-555 92,557 0% Murrieta Creek Bridge / Overland Drive Extension to Diaz Road 165-602 2,568,042 314,603 143,948 458,551 18% Abbott Corporation Roadway Improvements 165-620 750,000 0% Medians and Parkway Citywide 165-622 122,906 - - 0% Murrieta Creek Bridge @ Overland 165-648 900,000 1,116 1,116 0% Pavement Rehabilitation Program - Winchester Road 165-650 1,515,481 1,992 1,992 0% Pavement Rehabilitation Program - Citywide 165-655 5,278,658 406,170 353,544 759,714 14% Western Bypass Bridge Over Murrieta Creek 165-660 64,394 478 478 1% Interstate -15 / State Route 79 South Ultimate Interchange 165-662 32,525,839 54,909 96,781 151,690 0% Flashing Beacons & Speed Advisory Signs 165-670 9,565 0% Traffic Signal Equipment Replacement Program -Citywide 165-680 66,128 6,535 59,887 66,422 100% Traffic Signal Installation -Citywide 165-682 535,677 27,714 90,959 118,673 22% City Facilities Rehabilitation 165-701 291,632 38,019 3,490 41,509 14% Bike Lane and Trail Program 165-703 454,863 - 6,919 6,919 2% Medians & Ornamental Pedestrian Barriers- Citywide 165-704 10,100 - - 0% Citywide Sidewalks 165-708 240,563 22,004 1,344 23,348 10% CIP 1 52,217,482 943,277 1,030,909 1,974,186 4% 16 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL CAPITAL IMPROVEMENT PROJECTS FUND (continued) for the 1st Quarter Ended September 30, 2016 Annual Account Year -to -Date Percentage Number Amended Activity Encumbrances Total Activity of Budget Budget EXPENDITURES - cont'd: Citywide Surveillance Cameras 165-711 804,000 0% Consolidate Update Evaluation Disable 165-713 400,000 - - 0% Citywide Storm Drain Improvements 165-715 20,528 2,886 17,643 20,529 100% French Valley Pkwy/I-15 Over -Crossing and Improvements- Phase I 165-719 185,362 6,499 47,552 54,051 29% Butterfield Stage Road Extension 165-723 12,632,239 73,683 18,017 91,700 1% French Valley Pkwy/I-15 Over -Crossing and Improvements- Phase II 165-726 7,083,400 27,075 8,132 35,207 0% Murrieta Creek Improvements 165-735 266,842 20,695 20,695 8% Santa Gertrudis Creek Pedestrian Bicycle Trail Extension Interconnect 165-739 147,634 - - 0.0% Temecula Park and Ride 165-747 1,530,963 468,764 1,047,695 1,516,459 99% Fire Station Roripaugh- Phase II 165-753 11,337 - - 0% Fire Station 73 Living Quarters Upgrade 165-757 302 302 302 100% YMCA Repair and Remediation 165-759 38,050 31,005 31,005 81% Developer Reimbursements 165-763 1,567,164 - - 0% EOC Emergency Operations Center Improvements 165-765 77,321 1,400 1,400 Old Town Sidewalks 165-766 525,096 16,749 7,733 24,482 Playground Equipment Enhancement and Safety Surfacing 190-120 988,671 14,125 - 14,125 1% Teen Center 190-122 362 - 362 362 100% Children's Museum Enhancement 190-125 68,910 0% Flood Control Channel Reconstruction 190-127 297,761 8,027 99,378 107,405 36% Parks Improvement Program 190-130 234,356 10,742 10,742 5% Sam Hicks Monument Park Playground Enhancement 190-132 387,579 19,501 184,790 204,291 53% Library Parking- Phase II 190-153 2,286,809 18,794 66,409 85,203 4% Ronald Reagan Sports Park Channel Silt Removal and Desilting Pond 190-187 36,683 36,683 36,683 100% 2% 5% TOTAL EXPENDITURES Revenues Over/(Under) Expenditures and Other Financing Sources/(Uses) 81,808,851 1,599,380 2,629,447 4,228,824 5% (1) (9,998,466) 59,840 Beginning Fund Balance as of 7/01/2016 11,325,254 11,325,254 Ending Fund Balance as of 9/30/2016 $ 1,326,788 $ 11,385,094 Notes: (1) The variance is primarily due to the timing of project expenditures and revenues differing from that anticipated in the budget. 17 CITY OF TEMECULA STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL 2011 FINANCING LEASE CIVIC CENTER AND CRC for the 1st Quarter Ended September 30, 2016 Annual Total Percentage of Amended Activity Budget Budget REVENUES: 2011 Financing Lease Revenues $ 2,140,222 $ 534,991 25% TOTAL REVENUES 2,140,222 534,991 25% EXPENDITURES: Debt Service Principal Debt Service Interest 1,343,000 331,000 25% 797,222 203,991 26% TOTAL EXPENDITURES 2,140,222 534,991 25% Revenues Over/(Under) Expenditures Beginning Fund Balance as of 7/01/2016 Ending Fund Balance as of 9/30/2016 18 CITY OF TEMECULA COMBINING STATEMENT OF NET POSITION INTERNAL SERVICE FUNDS As of September 30, 2016 Insurance Workers' Vehicles and Information Technology Support Facilities Compensation Equipment Technology Replacement Fund Services Fund Fund Fund Fund Fund Fund TOTAL ASSETS: Cash and Investments $ 284,868 $ 521,299 $ 1,531,358 $ 269,738 $ 811,360 $ 486,590 $ 607,993 $ 4,513,206 Receivables 1,482 827 4,511 1,820 1,139 2,895 1,056 13,730 Prepaid Assets 359,260 41,661 - - 400,921 Property, Plant, and Equipment (net of accumulated depreciation) 391,002 688,892 501,986 75,148 1,657,028 TOTAL ASSETS LIABILITIES AND NET POSITION LIABILITIES: Current Liabilities Capital Leases Payable TOTAL LIABILITIES NET POSITION: TOTAL NET POSITION 645,610 563,787 1,926,871 960,450 1,314,485 564,633 609,049 6,584,885 342,166 - 2,902 170,752 23,320 58,185 115,665 712,990 751,519 44,586 796,105 342,166 - 2,902 922,271 23,320 102,771 115,665 1,509,095 $ 303,444 $ 563,787 $ 1,923,969 $ 38,179 $ 1,291,165 $ 461,862 $ 493,384 $ 5,075,790 NOTE: Balances are unaudited 19 CITY OF TEMECULA COMBINING STATEMENT OF REVENUES, EXPENSES, and CHANGES IN NET POSITION INTERNAL SERVICE FUNDS for the 1st Quarter Ended September 30, 2016 Insurance Workers' Vehicles and Information Technology Support Facilities Compensation Equipment Technology Replacement Fund Services Fund Fund Fund Fund Fund Fund TOTAL REVENUES: Investment Interest $ 746 $ 855 $ 3,459 $ 65 $ 1,103 $ 927 $ 903 $ 8,058 Transfer In - - - ChargesforServices 193,657 177,591 25,476 758,182 99,408 115,701 337,854 1,707,869 TOTAL REVENUES 194,403 178,446 28,935 758,247 100,511 116,628 338,757 1,715,927 EXPENSES: Salaries and Wages Operating Expenses Interest Depreciation TOTAL EXPENSES 26,562 167,947 34,928 24,628 354,536 341,096 62,627 37,297 82,320 22,001 2,028 9,351 130,597 209,570 594,015 775,542 2,028 133,903 194,509 34,928 24,628 758,259 37,297 115,700 340,167 1,505,488 Revenues Over/(Under) Expenses (106) 143,518 4,307 (12) 63,214 928 (1,410) 210,439 Net Position as of 7/01/2016 Net Position as of 9/30/2016 303,550 420,269 1,919,662 38,191 1,227,951 460,934 494,794 4,865,351 $ 303,444 $ 563,787 $ 1,923,969 $ 38,179 $ 1,291,165 $ 461,862 $ 493,384 $ 5,075,790 20 CITY OF TEMECULA STATEMENT OF NET POSITION - Fiduciary Fund CALIFORNIA EMPLOYEE RETIREE BENEFIT TRUST (CERBT) FUND As of September 30, 2016 CERBT FUND ASSETS: Cash and Investments TOTAL ASSETS $ 5,889,784 5,889,784 LIABILITIES: Accounts Payable 47,526 TOTAL LIABILITIES 47,526 NET POSITION: 5,842,258 Held in Trust for Retiree Benefits 5,842,258 TOTAL NET POSITION $ 5,842,258 NOTE: Balances are unaudited 21 CITY OF TEMECULA STATEMENT OF CHANGES IN FIDUCIARY NET POSITION - Fiduciary Fund CALIFORNIA EMPLOYEE RETIREE BENEFIT TRUST FUND for the 1st Quarter Ended September 30, 2016 CERBT FUND ADDITIONS CONTRIBUTIONS: Employer $ 140,241 Investment Earnings 203,641 TOTAL CONTRIBUTIONS 343,882 DEDUCTIONS: Benefits 187,768 TOTAL DEDUCTIONS CHANGES IN NET POSITION Net Position as of 7/1/2016 Net Position as of 9/30/2016 22 187,768 156,114 5,686,144 $ 5,842,258 Item No. 6 Approvals City Attorney Mr— Finance � — Finance Director City Manager C.1 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl, City Clerk DATE: December 13, 2016 SUBJECT: Adopt Ordinance 16-11 Amending Title 17 of the Temecula Municipal Code to Add a New Article XV (Gateway to Temecula Planned Development Overlay District -14) to Chapter 17.22 to Revise the Zoning Designation from Professional Office (PO) to Planned Development Overlay 14 (PDO -14) on an 8.79 Acre Site Generally Located on the Northwest Corner of Temecula Parkway and La Paz Road (APN 922-170-014, 922-170-015, 922-170-013, and 922-170-012) (PA14-0167), and Amending the Temecula Zoning Map (Second Reading) PREPARED BY: Randi Johl, City Clerk RECOMMENDATION: That the City Council adopt an ordinance entitled: ORDINANCE NO. 16-11 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING TITLE 17 (ZONING) OF THE TEMECULA MUNICIPAL CODE TO ADD A NEW ARTICLE XV (GATEWAY TO TEMECULA PLANNED DEVELOPMENT OVERLAY DISTRICT -14) TO CHAPTER 17.22 (PLANNED DEVELOPMENT OVERLAY ZONING DISTRICT) TO REVISE THE ZONING DESIGNATION FROM PROFESSIONAL OFFICE (PO) TO PLANNED DEVELOPMENT OVERLAY 14 (PDO -14) ON AN 8.79 ACRE SITE GENERALLY LOCATED ON THE NORTHWEST CORNER OF TEMECULA PARKWAY AND LA PAZ ROAD (APN 922-170-014, 922-170-015, 922-170-013, AND 922-170-012) (PA14-0167), AND AMENDING THE TEMECULA ZONING MAP BACKGROUND: The City of Temecula is a general law city formed under the laws of the State of California. With respect to adoption of ordinances and resolutions, the City adheres to the requirements set forth in the Government Code. With the exception of urgency ordinances, Government Code Section 36934 requires two readings of standard ordinances more than five days apart. Ordinances must be read in full at the time of introduction or passage unless a motion waiving the reading is adopted by a majority of the City Council present. Ordinance No. 16-11 was first introduced at the regularly scheduled meeting of November 15, 2016. FISCAL IMPACT: None ATTACHMENTS: Ordinance ORDINANCE NO. 16-11 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING TITLE 17 (ZONING) OF THE TEMECULA MUNICIPAL CODE TO ADD A NEW ARTICLE XV (GATEWAY TO TEMECULA PLANNED DEVELOPMENT OVERLAY DISTRICT -14) TO CHAPTER 17.22 (PLANNED DEVELOPMENT OVERLAY ZONING DISTRICT) TO REVISE THE ZONING DESIGNATION FROM PROFESSIONAL OFFICE (PO) TO PLANNED DEVELOPMENT OVERLAY 14 (PDO -14) ON AN 8.79 ACRE SITE GENERALLY LOCATED ON THE NORTHWEST CORNER OF TEMECULA PARKWAY AND LA PAZ ROAD (APN 922-170-014, 922-170-015, 922-170-013, AND 922-170-012) (PA14-0167), AND AMENDING THE TEMECULA ZONING MAP THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Procedural Findings. The City Council of the City of Temecula does hereby find, determine and declare that: A. On July 24, 2014, Tony and Amir Dehbozorgi filed Planning Application No. PA14-0167, a Zone Change/Planned Development Overlay. On November 3, 2014, Tony and Amir Dehbozorgi filed Planning Application Nos. PA14-2708, a Tentative Parcel Map; PA14-2707, a Development Plan; and PA14-2709, a Conditional Use Permit for a gas station. On November 4, 2014, Tony and Amir Dehbozorgi filed Planning Application No. PA14-2710, a Conditional Use Permit for a drive-thru facility. On December 8, 2014, Tony and Amir Dehbozorgi filed Planning Application PA14- 2858, a General Plan Amendment. On July 2, 2015, Tony and Amir Dehbozorgi filed Planning Application PA15-0985, a Sign Program. On January 21, 2016, Sherrie Munroe, on behalf of B&P Oil Services, filed Planning Application PA16-0090, a Development Plan. These applications (collectively "Project") were filed in a manner in accord with the City of Temecula General Plan and Development Code. B. The Project was processed including, but not limited to, a public notice in the time and manner prescribed by State and local law, including the California Environmental Quality Act. C. An Environmental Impact Report (EIR), Mitigation Monitoring and Reporting Program, and Statement of Overriding Considerations were prepared for the Project in accordance with the California Environmental Quality Act and the California Environmental Quality Act Guidelines ("CEQA"). Thereafter, City staff circulated a Notice of Completion indicating the public comment period and intent to adopt the EIR as required by law. The public comment period commenced via the State Clearing House from May 31, 2016 through July 14, 2016. A Notice of Completion was also sent to adjacent property owners indicating a review period of May 31, 2016 through July 14, 2016. Copies of the documents have been available to public review and inspection at the offices of the Community Development Department, located at City Hall, 41000 Main Street, Temecula, California 92590; the Ronald H. Roberts Temecula Public Library located at 30600 Pauba Road; Temecula Grace Mellman Community Library located 41000 County Center Drive; and the City of Temecula website. D. On October 5, 2016, the Planning Commission considered a Final Environmental Impact Report; PA14-2858, a General Plan Amendment; Planning Application No. PA14-0167, a Zone Change and Planned Development Overlay; PA14- 2708, a Tentative Parcel Map; PA14-2709, a Conditional Use Permit for a gas station; PA14-2710, a Conditional Use Permit for a drive-thru facility; PA14-2707, a Development Plan; PA16-0090, a Development Plan; and PA15-0985, a Sign Program at a duly noticed public hearing as prescribed by law, at which time the City staff and interested persons had an opportunity to, and did testify either in support of or opposition to this matter. E. Following consideration of the entire record of information received at the public hearing, the Planning Commission adopted Resolution No. 16-27 recommending that the City Council certify the Final Environmental Impact Report for the Project, adopt a Statement of Overriding Considerations, and approve a Mitigation Monitoring Program for the Project. F. Following consideration of the entire record of information received at the public hearings and due consideration of the proposed Project, the Planning Commission adopted Resolution No. 16-29, an Ordinance of the City Council of the City of Temecula Amending Title 17 of the Temecula Zoning Code to revise the zoning designation from professional office (PO) to Planned Development Overlay 14 (PDO - 14) on a 8.79 acre site generally located on the northwest corner of Temecula Parkway and La Paz Road (APN 922-170-014, 922-170-015, 922-170-013, and 922-170-012) (PA14-0167), and Amending the Temecula Zoning Map. G. On November 15, 2016, the City Council of the City of Temecula considered the Project and the EIR, Mitigation Monitoring and Reporting Program, and Statement of Overriding Considerations, at a duly noticed public hearing at which time all interested persons had an opportunity to and did testify either in support or in opposition to this matter. The Council considered all the testimony and any comments received regarding the Project and the EIR, Mitigation Monitoring and Reporting Program, and Statement of Overriding Considerations prior to and at the public hearing. H. Following the public hearing, the Council adopted Resolution No. 16 - adopting the EIR, Mitigation Monitoring and Reporting Program, and Statement of Overriding Considerations. All legal preconditions to the adoption of this Resolution have occurred. Section 2. Legislative Findings. The City Council in approving the Zone Change hereby makes the following findings regarding the zone change: A. The proposed Ordinance is in conformance with the General Plan for Temecula and with all applicable requirements of State law and other Ordinances of the City; The proposed Zone Change/Planned Development Overlay Ordinance conforms to the City of Temecula General Plan Land Use Element. Furthermore, the proposed Zone Change/Planned Development Overlay Ordinance directly responds to Goal 1 Policies LU -1.1, LU -1.3, and LU -1.6 of the General Plan Land Use Element. In addition to employing the City's planned development overlay zoning district tool, the proposed project is also consistent with the above General Plan Land Use Element goals and policies in that it: provides a mix of community -serving commercial uses; has been planned and evaluated for consistency with the General Plan and its implementing programs (e.g., the planned development overlay zoning district); prescribes a unified commercial center rather than a strip mall; and has been designed to minimize impacts on surrounding land uses and infrastructure through required design guidelines, building orientation, circulation and access improvements, and other features and requirements of proposed Planned Development Overlay 14. Additionally, mitigation measures are identified in the EIR to further reduce the potential for impacts to surrounding uses and infrastructure. B. The proposed Ordinance is consistent with the Municipal Code and Development Code for the City of Temecula; The proposed Zone Change/Planned Development Overlay Ordinance is consistent with the existing General Plan land use designation for the project site. Planned Development Overlay 14 will establish the design and development framework for the project. As proposed and conditioned, the project design will be consistent with the General Plan and all applicable requirements of State Law and other Ordinances of the City. Section 3. Zoning Code Amendment. The City Council hereby amends Chapter 17.22 (PLANNED DEVELOPMENT OVERLAY ZONING DISTRICT (PDO-)) of Title 17 (Zoning) of the Temecula Municipal Code by adding a new Article XV, entitled "Gateway to Temecula Planned Development Overlay District 14" to read as provided in Exhibit A, attached to this Ordinance and incorporated herein as thought set forth in full. Section 4. Zoning Map Amendment. Based upon the findings contained in Section 2 of this Ordinance, the City Council hereby amends the Official Zoning Map of the City of Temecula to change the zoning classification for the property located on 8.79 acres generally located at the northwest corner of Temecula Parkway and La Paz Road (APN 922-170-012, 013, 014, 015) from Professional Office to Planned Development Overlay (Temecula Gateway Planned Development Overlay -14). The amended Zoning Map is attached as Exhibit "B" to this Ordinance and is incorporated herein by this reference as though set forth in full. Section 5. Consistency with General Plan. On November 15, 2016, the City Council adopted Resolution No. 16-29, which amended the Land Use Element Map of the Temecula General Plan to change the zoning designations from Professional Office to Planned Development Overlay 14. Therefore, the foregoing amendments outlined in this Ordinance are consistent with the goals and policies of the General Plan for the City of Temecula. Section 6. Severability. If any portion, provision, section, paragraph, sentence, or word of this Ordinance is rendered or declared to be invalid by any final court action in a court of competent jurisdiction, or by reason of any preemptive legislation, the remaining portions, provisions, sections, paragraphs, sentences, and words of this Ordinance shall remain in full force and effect and shall be interpreted by the court so as to give effect to such remaining portions of the Ordinance. Section 7. Effective Date. This Ordinance shall take effect thirty (30) days after its adoption. Section 8. Notice of Adoption. The City Clerk shall certify to the adoption of this Ordinance and cause it to be published in the manner required by law. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 13th day of December, 2016. Michael S. Naggar, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Ordinance No. 16-11 was duly introduced and placed upon its first reading at a meeting of the City Council of the City of Temecula on the 15th day of November, 2016, and that thereafter, said Ordinance was duly adopted by the City Council of the City of Temecula at a meeting thereof held on the 13th day of December, 2016, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk Gateway to Temecula PDO -14 Prepared For: City of Temecula 41000 Main Street Temecula, California 92590 951.694.6444 Property Owner: Pacific Real Estate B & P Oil Services 886 Oak Valley Parkway Beaumont, CA 92223 951.849.5055 Prepared By: Matthew Fagan Consulting Services, Inc. 42011 Avenida Vista Ladera Temecula, CA 92591 951.265.5428 Matthew Fagan Angie Douvres In conjunction with: Walt Allen Architect MDMG, Inc. The Alhambra Group August 2016 Gateway to Temecula Table of Contents 17.22.270 TITLE 5 17.22.272 PURPOSE 5 17.22.274 RELATIONSHIP WITH THE DEVELOPMENT CODE AND CITYWIDE DESIGN STANDARDS 5 17.22.276 USE REGULATIONS 5 17.22.278 PDO -14 DESIGN STANDARDS 9 17.22.280 PROJECT SETTING 14 A. Setting and Location 14 B. Existing Site Conditions 14 C. Surrounding Land Uses and Development 14 17.22.282 ARCHITECTURAL AND SITE DESIGN GUIDELINES 15 A. Architectural Design Guidelines 15 1. Overall Project Theme 15 2. Massing and Scale 15 3. Articulation of Design 16 4. Materials and Placement 17 5. Materials and Colors 24 6. Roof Forms and Materials 24 7. Storefronts, Windows and Doors 25 8. Balconies and Handrails 25 9. Exterior Stairs 25 10. Columns 26 B. General Site Design Guidelines 27 1. Building Plotting Concepts 27 2. Streetscapes 28 3. Vehicular Circulation 28 4. Pedestrian Circulation 29 5. Lighting 30 6. Water Quality Management Plan (WQMP) 35 7. Additional Site Design Parameters 35 a. Acoustic Buffers 35 b. Drive-thrus/Screening 35 c. Trash Enclosures 39 d. Service, Loading, and Equipment Areas 39 e. Mechanical Equipment & Vents 40 Planned Development Overlay (PDO -14) 1 Gateway to Temecula Table of Contents, continued 17.22.284 LANDSCAPE DESIGN STANDARDS 42 A. Landscape Elements 42 B. Streetscapes 44 1. Temecula Parkway 44 2. Gateway Drive 44 3. La Paz Road 44 4. Vallejo Avenue 45 C. Walls, Fences and Emergency Gate 56 D. Common Space Elements 62 Planned Development Overlay (PDO -14) 2 Gateway to Temecula List of Figures Figure 1 Overall Site Plan/PDO Planning Areas 12 Figure 2 Conceptual Grading 13 Figure 3 Building Form Guidelines 19 Figure 4a Materials, Finishes, and Details 20 Figure 4b Materials 21 Figure 4c Material Placement 22 Figure 5 Contemporary Details 23 Figure 6a Master Walkways and Pedestrian Linkages Pian 32 Figure 6b Decorative Paver Example 33 Figure 7 LED Canopy Light, LED Angled Reflector, LED Area Lights, and LED Wall Sconce 34 Figure 8 Drive-thrus 37 Figure 9 Drive-thru Screening 38 Figure 10 Trash Enclosures 41 Figure 11 Overall Landscape Plan 46 Figure 12 Plant Palette 47 Figure 13a Temecula Parkway Streetscape (West of Gateway Dive) 48 Figure 13b Temecula Parkway Streetscape (East of Gateway Drive) 49 Figure 14 Gateway Drive Streetscape/Project Entry 50 Figure 15a La Paz Road Streetscape and Corner Treatments at Temecula Parkway 51 Figure 15b La Paz Road Streetscape and Corner Treatments at Vallejo Avenue 52 Figure 16a Vallejo Avenue Streetscape Plan 53 Figure 16b Vallejo Avenue Streetscape Section 54 Figure 16c Vallejo Avenue Street View 55 Planned Development Overlay (PDO -14) 3 Gateway to Temecula List of Figures, continued Figure 17a Master Wall and Fence Plan 59 Figure 17b Wall and Fence Elevations 60 Figure 17c Vallejo Avenue Emergency Access Gate 61 Figure 18a Outdoor Gathering Area Plans 63 Figure 18b Outdoor Gathering Area Examples 64 Figure 18c Outdoor Furniture Examples 65 List of Tables Table 1 Schedule of Permitted Uses Table 2 Development Standards Gateway to Temecula PDO -14 7 10 Planned Development Overlay (PDO -14) 4 Gateway to Temecula 17.22.270 TITLE Section 17.22.270 through 17.22.284 shall be known as "PDO -14" (Gateway to Temecula Planned Development Overlay District). (Ord ) 17.22.272 PURPOSE The purpose of the Gateway to Temecula Planned Development Overlay District ("PDO - 14") is to permit creative mixtures of uses in smaller areas where a specific plan or the village center overlay is not appropriate. The planned development overlay zoning district is intended to provide a mechanism to allow for flexibility in the development regulations and design standards and to allow mixtures of uses and clustering of land uses that are traditionally prohibited by conventional zoning. Through this flexibility in standards, many of the objectives of the general plan can best be achieved. These requirements are intended to provide regulations for the development of a variety of local and tourist -serving commercial uses, as well as potential assisted living, in a comprehensive and cohesive manner. The Project will contain well developed development standards and design guidelines that will create an aesthetic entry statement on Temecula Parkway, and provide more than adequate buffers and screening to the existing, large -lot, single-family residential units on Vallejo Avenue, adjacent to the Project site. 17.22.274 RELATIONSHIP WITH THE DEVELOPMENT CODE AND CITYWIDE DESIGN STANDARDS A. The permitted uses for the Gateway to Temecula Planned Development Overlay District are described in Section 17.22.276. B. Except as modified by the provisions of Sections 17.22.278, 17.22.282, or 17.22.284, the following rules and regulations shall apply to all planning applications in this area: 1. The Citywide Design Guidelines that are in effect at the time an application is deemed complete. 2. The approval requirements contained in the Development Code that are in effect at the time the application is deemed complete. 3. Any other relevant rule, regulation or standard that is in effect at the time an application is deemed complete. (Ord. 07-03 § 3) 17.22.276 USE REGULATIONS The Gateway to Temecula Planned Development Overlay District (PDO -14) located north of Temecula Parkway at Bedford Court, northwesterly of La Paz Road, and southwesterly of Vallejo Avenue, is intended to provide for the development a variety of local and tourist -serving commercial development on approximately 8.82 acres. PDO -14 is designed with a common architectural, landscaping, monumentation and signage theme. PDO -14 will provide for a visually pleasing environment through adoption of supplemental performance standards that have been provided to ensure compatibility with the adjacent neighborhoods in terms of scale and will be integrated into the existing development fabric by means of architectural theming, as well as Planned Development Overlay (PDO -14) 5 Gateway to Temecula buffering and setback requirements that go beyond those permitted by the underlying zoning designation. Table 1, Schedule of Permitted Uses, depicts the permitted and conditionally permitted uses that are allowed in PDO -14. Permitted uses are shown as a "P," conditionally permitted uses are shown as a "C." This list shall apply to both PA1 and PA2 within PDO -14. Planned Development Overlay (PDO -14) 6 Gateway to Temecula Table 1 Schedule of Permitted Uses Description of Use PA1 & PA2 A Aerobics/dance/gvmnastics/martial arts (<5,000sf) P Antique sales P Apparel and accessory shops P Automobile service stations/car wash/convenience store' (not includina oil and lube or other repair shops) C B Bakery retail P Banks/financial' P Barber/beauty shops P Bicycle (sales. rental. services) P Bookstores P C Candy/confection P Clothing sales P Computer sales/service P Congregate care housing for the elderly2 P Convenience market (with the sale of alcoholic C beverages)' D Daycare centers P Delicatessen P Drug store/pharmacy P Dry cleaners P F Financial/insurance/real estate offices P Floor covering sales P Florist P G General merchandise/retail store (>10.000sf) C Grocery store. retail C H Health and exercise clubs P Health food store P Health care facility P Hotel P I Ice cream parlor P Interior decorating service P L Locksmith 1 P M Medical equipment sales/rental P 0 Office equipment/supplies/services Offices, administrative, corporate headquarters and professional services including, but not limited to, business law, medical, dental, veterinarian, chiropractic, architectural, engineering, real estate and insurance 1 P Planned Development Overlay (PDO -14) 7 Gateway to Temecula Table 1 Schedule of Permitted Uses Description of Use PA1 & PA2 P Parcel delivery services P Personal service shops P Pet grooming/pet shop P Photography studio P Postal services _ P R Restaurant with drive-thru/fast food C Restaurants and other eating establishments (with or without the sale of beer and wine)' P S Specialty market P Sports and recreation facility P Swimming pool supplies/equipment sales P T Tailor P W Wine tasting shop with or without product sale for off-site consumption (Department of Alcoholic Beverage Control Type 02 only) Wine tasting shop with or without product sale for off-site consumption (Department of Alcoholic Beverage Control License Types other than Type 02) C Notes: 1 Subject to the supplemental development standards contained in Chapter 17.10 of the City's Development Code. 2 Congregate care housing for the elderly shall use the residential performance and development standards for the high-density residential zone. Planned Development Overlay (PDO -14) 8 Gateway to Temecula 17.22.278 PDO -14 DESIGN STANDARDS PDO -14 has been divided into two (2) Planning Areas (PAs), as depicted on Figure 1, Overall Site Plan/PDO Planning Areas. These PAs have been established as a result of the existing and proposed topography on the site. Planning Area 1 (PA1) is approximately 4.5 acres in area, and will be located northwesterly of Gateway Drive. PA1 will be above the grade of SR79/Temecula Parkway, yet will continue to get lower than the Vallejo Avenue grade as the parcel moves northwesterly. Planning Area 2 (PA2) is approximately 4.32 acres in area, and will be located southeasterly of the "4th leg" extension of Bedford Court. The northerly extension of Bedford Court will be a Project entry, rather than a public street, and will be referred to as "Gateway Drive" in PDO -14. PA2 will be relatively close in grade to the existing roadways; however, the northwesterly portion of PA2 will be below the grade of Vallejo Avenue. Reference Figure 2, Conceptual Grading. PA1 and PA2 of PDO -14 shall comply with the development standards set forth in Table 2, Development Standards Gateway to Temecula PDO -14. Planned Development Overlay (PDO -14) 9 Gateway to Temecula Table 2 Development Standards Gateway to Temecula PDO -14 Development Standards PDO -14 LOT AREA PA1 West of Gateway Drive PA2 East of Gateway Drive Minimum gross area of site' 0.50 acres 0.50 acres Target floor area ration 0.60 0.50 Maximum floor area ratio with intensity bonus as per Section 17.08.050 of the City's Development Code 1.0 1.0 Front yard adjacent to a street: Arterial street Collector Local 25' 20' 10' 25' 20' 10' Yard adjacent to residentially zoned property 40' 40' Interior Side Yard _ 0' 0' Rear yard 10' 10' Accessory structure—Side/rear setback 5' 5' Full service car wash to closest residential structure N/A 15' 20' 25' 200' (minimum) 15' 20' 25' Minimum building separation: One story Two story Three stories or more Maximum height3 75' 35' Maximum percent of lot coverage 50% 50% Minimum required landscaped open space4 25% 25% Notes: 1 Does not include condominium parcels. 2 All projects proposing an increase in FAR beyond the target FAR are required to comply with the criteria described in Section 17.08.050(A) of the City's Development Code. 3 The height shall not exceed the maximum height as measured from finished pad grade, or no greater than two (2) stories, as visible from Vallejo Avenue, whichever is greater. 4 Minimum required landscaped open area does not include necessary planting within the right-of-way. Planned Development Overlay (PDO -14) 10 Gateway to Temecula PDO -14 Parking Requirements The following parking requirements shall apply to PDO -14: • 1 parking space/300 gross s.f.: All retail/commercial uses. Plus: o 1 parking space/75 s.f. (gross) for drive thru restaurant; and o 1 parking space/100 s.f. (gross) for full/quick service restaurants. Note: patios are not counted in the parking calculation. • Reciprocal access and parking shall be provided throughout PDO -14. A reciprocal access and parking agreement shall be approved by the City prior to the recordation of a final map. • Car wash: Tunnel parking required for maximum number of cars that can be in the tunnel at a time 5 spaces per car in tunnel. %2 of the spaces provided on drying side, and 1/2 spaces provided on entry side. In the event the use listed does not have a specific parking requirement, the Community Development Director shall have the authority to provide a consistency determination. Planned Development Overlay (PDO -14) 11 PDO -14 Gateway to Temecula R 1 if PlaninArea two (0"11- (4.3 ' AC Planing Area Ones--.�- -, (4.68 AC), `° a lat a 41i• • er*.`1"rirerw. _,--------------• r 1 OVERALL SITE PLAN/PDO PLANNNG AREAS - FIGURE 1 Page 12 PDO -14 Gateway to Temecula CONCEPTUAL GRADING - FIGURE 2 Page 13 Gateway to Temecula 17.22.280 PROJECT SETTING A. Setting and Location PDO -14 is comprised of approximately 8.82 acres located north of Temecula Parkway at Bedford Court, northwesterly of La Paz Road, and southwesterly of Vallejo Avenue. B. Existing Site Conditions The site is currently vacant and undeveloped. The westerly portion of the PDO -14 site has been graded, and soil was removed from the site as part of a "borrow" operation to provide soil for the AD159 SR79 roadway improvement. The remainder of the site has been additionally disturbed by the development of adjacent roadways (La Paz Road and Vallejo Avenue). C. Surrounding Land Uses and Development PDO -14 is bordered by Very Low Density housing to the north and west, (with Hope Lutheran Church currently occupying the parcel to the immediate west of the Project Site), vacant Professional Office designation to the east (which is slated to be a park- and-ride facility — source City of Temecula pp. 120-121 of CIP, FY 2014-2018), and both Highway Tourist Commercial and High Density Residential uses to the south. The PDO - 14 Project site is shown as the black bordered area in the aerial photo below. PDO Site and Surrounding Land Uses Planned Development Overlay (PDO -14) 14 Gateway to Temecula 17.22.282 ARCHITECTURAL AND SITE DESIGN GUIDELINES PDO -14 is located at one of the primary focal entry points to the City of Temecula, adjacent to the Interstate 15 (1-15) and Temecula Parkway intersection. Because PDO - 14 is located in such an important focal point to the City, careful consideration has been given to the architectural design guidelines. A. Architectural Design Guidelines 1. Overall Project Theme PDO -14 has a been designed with a Project theme of "Western Regional Ranch" with Eclectic Contemporary detailing and materials, as conceptualized in Figure 3, Building Form Guidelines, Figure 4a, Materials, Finishes, and Details, Figure 4b, Materials, Figure 4c, Material Placement, and Figure 5, Contemporary Details. Western Ranch architecture consisted of simple form buildings combined with lively storefronts, arcade, or gallery frontages. Common facade materials include vertical & horizontal siding, board and bat siding, heavy timber trellis, stucco, rusted steel, and metal roofing. The following are details that apply to the Project theme of "Western Regional Ranch" with Eclectic Contemporary detailing and materials. Additional details are also included in Section A.1 through A.8. When all of these architectural guidelines are utilized together, the "Gateway" essence of PDO -14 will be attained. Western Regional Ranch 2. Massing and Scale (Refer to Figure 3, Building Form Guidelines for Building Form and Articulation Guidelines). Building massing and scale should be sensitive to the existing built environment and shall be designed in a manner that compliments the existing development and the development within PDO -14. Structures within PA1 may be larger in scale and mass than those in PA2. Buildings within PA1 may be up to 75' in height (as measured from finished pad elevation, or no greater than two -stories, as viewed from Vallejo Avenue, whichever is greater) and their mass should not impede views from the existing homes located on Vallejo Avenue. Internal to the Project, buildings shall be sited in such a manner as to not impede, or seem to dominate, the adjacent buildings. Building forms shall be consistent with the guidelines established in Figure 3, Building Form Guidelines. Building designs shall utilize a basic building form. The basic building form shall be articulated by adding an additional form and a contemporary canopy. Buildings over 4,001 square feet shall assemble multiple basic building forms along with the required articulation and canopy structures. Planned Development Overlay (PDO -14) 15 Gateway to Temecula For buildings over 2 stories in height, the design shall employ the following additional measures, with the goal of reducing the overall massing, and perceived building size: • Varied massing above the 2nd floor (building offset from the primary vertical plane no less than 5' for a majority of the frontage). • Varied gabled roof forms & parapets to create articulated overall massing. • Additional architectural treatments shall include: o Additional material treatments. o Color variation. o Decorative gable vents. o Spandrel windows. o Specially shaped barge board and/or outriggers. o Additional architectural canopy treatments at parapets (see figure 5). o Enhanced decorative wall treatments (varied materials/colors for each basic building form). • Deep eaves & rakes (3' minimum overhang). • Window openings shall be varied and spaced such that an overall repetitive appearance is avoided. 3. Articulation of Design (Refer to Figure 3, Building Form Guidelines for Building Form and Articulation Guidelines). • The building design shall incorporate 360° architecture. • Architectural elements that add interest and character to the prescribed architectural styles, such as recessed windows and shade canopies, shall be provided. • High quality materials shall be used to create a look of permanence and a rustic nature within PDO -14. Variations in color and material consistent with the standards established in Figures 4a, Materials, Finishes, and Details, Figure 4b, Materials, and Figure 4c, Material Placement shall be utilized in order to create interest and reduce a monotonous appearance. • Fixtures and finishes will be selected for their contribution to the overall theme of the development. The building design shall incorporate 360° architecture, as depicted on Figure 3, Building Form Guidelines through Figure 5, Contemporary Details. 360° architecture means the appropriate articulation of all building facades, including variation in massing, roof forms, and wall planes, as well as surface articulation to create shadow patterns and massing shapes that contribute to a building's character. It is expected that the highest level of articulation will occur on the front facade and facades visible from streets; however, similar and complementary massing, materials, and details are encouraged to be incorporated into the other building elevations. The use of elements such as overhangs, trellises, and awnings will be used to lend character to the building. High quality materials shall be used to create a look of permanence within PDO -14. Variations in color and material will be used in order to create interest and reduce a monotonous appearance. Planned Development Overlay (PDO -1 4) 16 Gateway to Temecula 4. Materials & Placement (Refer to Figures 4a, Materials, Finishes, and Details, Figure 4b, Materials, and Figure 4c, Material Placement for Material Guidelines for Quality of Finish and Placement). The materials cited throughout this PDO are intended to function as guidelines. At the time of construction, a product of equal or superior quality may also be permitted based on materials available to the developer, provided they meet the original intent and as approved by the Planning Department. Exterior Wall Materials Exterior Wall materials shall have a rustic appearance. • Smooth finished stucco. Heavily textured stucco walls are not recommended unless it is used to recreate a cast in place concrete appearance (material samples shall be provided to the planning department prior to approval). • Board and batten wood siding. • Vertical wood siding. • Horizontal wood siding. • Native grey granite stone veneer, rock face finish. • Board formed cast in place concrete (heavily rusticated). Cementitious materials are permitted. Material finishes shall have a rustic appearance. Roofs Roofs shall have a rustic appearance. • Flashing, vents, pipes, and sheet metal are recommended to be located out of view of the public street, and colored to match the adjoining roof or wall material. • Roofs may be flat or sloped. Western false front parapet walls are permitted but require special materials & glazing placement. The visible portion of sloped roofs should be sheathed with a roofing material having texture meaningful at the pedestrian scale, such as standing seam metal roofing. • Roof form should be consistent and integrated into the building composition. • The roof should be designed to screen rooftop equipment from public view. • Roofs or parapet walls should wrap around the entire building. Parapet Walls • Parapet walls are an integral component of ranch architecture. In addition to providing visual screening of roof top equipment, they provide opportunity to establish an architectural character and display of signs. The integration of parapet walls into building design is permitted when employing the flat roof basic building form. Parapets shall conform to the following guidelines: o Parapet walls shall completely screen the roof behind and all roof -mounted equipment. o They shall be finished on any side visible from the street with materials compatible with those predominantly used on the building. Planned Development Overlay (PDO -14) 17 Gateway to Temecula o Parapet walls visible from rear or side yards shall be finished as above. However, they may utilize exterior plaster in lieu of wood siding. Design Elements • Gabled roof with either low or steep pitch. • Tall first floor ceiling. • Symmetrical placement of windows and doors, entrances with side and transom, lights, and porches. • Large eave and gable overhangs. • Simple building massing with required articulation as required in Figure 3, Building Form Guidelines. Eclectic Contemporary Elements • Shade structures. • Patio covers. • Decorative paving. • Glazing and door systems. • Roof screens. • Sign stanchions. • Stair screens. • Projecting window assemblies. Materials • Corten Steel (or equivalent) fascia. • Corten Steel (or equivalent) columns (pipe & square profile). Planned Development Overlay (PDO -14) 18 1. basic forms single low gable single steep gable flat roof w/ parapet 2a. form articulation 4,000 sf or less gabled forms cross -gable flat roof forms gable with tearrta PDO -14 Gateway to Temecula gable wr Tlal roof flat loot wi gable 2b. large articulated 4,001 sf or greater Ilat root wr curved {acade gable with cruse gable gable gut aide gable quixielunes 4,000 sf or less 1. Choose a basic form. 2. Articulate the basic forme. 4,001 sf ur greater 1 . Choose multiple basic forrns. 2 Articulate the basic forms. All Forms 3 Allocate approved materials on building forms (refer to Fig. 4a and 4b) 4. Choose contemporary canopy structure (refer to Fig. 5 for canopy choices) BUILDING FORM GUIDELINES - FIGURE 3 Page 19 Building Form Concepts PDO -14 Gateway to Temecula Building Form Details Varried Materials and Articulation Building Materials S1.10011I 5IUCCO SLURRY COAT Glass Block SLUMPSTONE CAST IN PLACE CONCRETE STUCCO FINISH Contemporary Canopy Structure Wood Casement Windows Heavy Timber Trellis, Exposed Gusset and Bolts, Oversized Free Standing Planters Green Wall Screen Articulated Openings Corten Steel (or E9uwalent) Stair Screen Standing Seam Metal Bat and Board Siding Horizontal Siding Roof MATERIALS, FINISHES, and DETAILS - FIGURE 4a Page 20 basic forms (all sizes) permitted overall finish (all materials shall appear rustic in nature) vertical board board & batt smooth stucco single low gable single steep gable • cementitlous matenal min 6" board exposure max. 12" board exposure • exposed Face rough sawn. =turned wood, medium to dark tone horizontal siding • cementioous material, batt exposure min 3.5° max 5.5" board exposure: min 6" max 12' vertical board • smooth finish board & batt PDO -14 Gateway to Temecula heavily rusticated stucco typica visible roofing rock face granite • heavy texture. to Imply board Famed cast in place concrete flat roof wl parapet • cernentitious materiel, min 6° board exposure max. 12" board exposure • exposed face rough sawn, reclaimed wood, medium to dark tone • cementiiious materia , min. 6' board exposure max. 12" board exposure • exposed face rough sawn, reclaimed wood, medium to dark tone • cernent4j t.*e matenal, batt exposure: min 3.5" max 55' board exposure: mkt 6" max 12' smooth stucco • smooth finish • native granite, extruded or raked joint running bond. common bond, or stretcher bond • native granite extruded or raked joint running bond, common bond. or stretcher bond MATERIALS - FIGURE 4b Page 21 Material 1: Vertical Board Material 2: Horizontal Siding Material 3: Board & Batt Material 4: Smooth Stucco A Example 1 primary material secondary material Example 2 PDO -14 Gateway to Temecula Guidelines: 1. A single material shall cover the majority of the proposed basic building form. 2. Articulated form (cross gable, gable with lean-to, gable with flat roof) shall be of contrasting material to basic building form material. 3. Additional materials and finishes shall be limited to stone wainscoting (2' max), steel canopy or screen structures, and window, door and eave trim or sign envelopes. These additional materials must be from the approved pallette. 4. When combining basic building forms each individual form shall have a distinct overall material. Repeating adjacent materials should be discouraged (see example 2). Material 5: Rock Face Granite fiMaterial 2 Material 1 Material 1 or 3 Material 2 or 4 w! wainscoat (Material 5) Material 1 or 3 MATERIAL PLACEMENT - FIGURE 4c Page 22 4, solid roof structure, torten steel fascia neavv timber trellis, exposed gusset ant bolts, overs;zed free standing planters open timber roof structure, corten steel fascia, corten pipe columns torten steel canopy & screen material PDO -14 Gateway to Temecula open corten steel structure, with square columns and fabric shade inserts Guidelines: 1. Select canopy structure 2. Apply to building form CONTEMPORARY DETAILS - FIGURE 5 Page 23 Gateway to Temecula 5. Materials and Colors A palette of materials and colors will provide character and identity for PDO -14. The following Guidelines shall be implemented: • Primary building colors shall use a combination of earth tones and light colors; bright colors shall be used sparingly. • Varied shades of colors shall be utilized to break up facades and should ideally feature darker -toned colors and materials at the base. • Accent colors and materials are acceptable if they are a complementary contrast with the surroundings and are used for creating interest. • Traditional materials, including stone, brick, concrete, precast concrete, metal, colored or split face block, and stucco, shall be used creatively to provide a sense of permanence. • The use of natural materials and textures as architectural accents is strongly encouraged. • High-quality and visually complementary manufactured materials also can be used for practical purposes (aesthetics, durability) and shall be of integral color of that specific material. • The following materials are strongly encouraged: o Vertical board and batten wood siding. o Vertical board wood siding. o Horizontal wood siding with horizontal "V" joint, horizontal channel joint shiplap. o Standing Seam Metal Roofing. o Stone. o Stucco. 6. Roof Forms and Materials The following Guidelines shall be implemented within PDO -14, as they pertain to roof forms and materials, and as depicted on Figure 3, Building Form Guidelines through Figure 5, Contemporary Details: Rooflines shall be articulated with shorter elements to reduce building mass. • Occasional sloped roof forms shall be introduced over special areas and special functions to create visual interest. • Designs should create interesting building masses by varying rooflines and by maximizing offsets to roof planes where possible. • Combining single -story elements with two-story elements is encouraged. • Flat roofs with parapet walls are acceptable but should also be used in combination with simple pitched gable, hip or shed roof forms. • Roofs or parapet walls should wrap around the portions of buildings that are visible from the public view. All roofing materials must meet appropriate standards. • Parapet walls shall utilize ornamental trim at the top, or utilize a heavily ornamented cornice. • Mechanical equipment on roofs shall be screened from view of highway, roadways with materials consistent with those of the building. The use of parapet walls is strongly encouraged. Planned Development Overlay (PDO -14) 24 Gateway to Temecula 7. Storefronts, Windows and Doors The storefront on the ground floor is a key element in creating a successful pedestrian environment. The following Guidelines shall be implemented within PDO -14 as they pertain to storefronts, windows and doors, and are depicted on Figure 3, Building Form Guidelines through Figure 5, Contemporary Details: • Wooden sash windows with decorative transom are recommended. • Storefront windows typically project out from wall surface and are multi -lite. • Window shutters are optional. • The glazed area of the storefront should be between 70% and 80% of the ground floor fagade. • The patterns of openings should correspond with the overall rhythm of the building and be in line with arcade and trellis openings. • Consideration should be taken to relate interior building design to pedestrian spaces through generous use of glazing in doors and windows. • Front doors and entrances to buildings shall be clearly defined and articulated by awnings, overhangs, and canopies and shall be easily recognizable from pedestrian and vehicular vantage points. • Other enhancements that are encouraged include: articulated windows and doorways, decorative treatments, accent trim or tile at doorways, banded windows to emphasize the horizontal, glazing which follows roof pitch, canvas awnings with complementary accent colors, and wrought iron accents. • Silver or dark bronze window or door frames, reflective glass, and metal awnings are all discouraged. 8. Balconies and Handrails The incorporation of balconies and porches as part of the architectural style shall be provided for both practical and aesthetic value. The following Guidelines shall be implemented within the PDO -14, as they pertain to balconies and handrails: • They shall be used to integrate indoor and outdoor spaces, as well as break up large wall masses, and offset floor setbacks. • Elements which will be allowed include, but not be limited to: covered porches and balconies, smooth stucco or wood, simple, clean, bold projections, wood trimmed details, veranda style balconies with open railings, and wrought iron railings. • Pipe railing is allowed, as long as it is demonstrated that it is consistent with the architectural style. 9. Exterior Stairs Simple, clean, bold projections of stairways are encouraged to complement the architectural massing and form of the buildings. The following Guidelines shall be implemented within PDO -14, as they pertain to exterior stairs: • Handrails shall be constructed of solid stucco walls, wrought iron, or decorative wood railing. Planned Development Overlay (PDO -14) 25 Gateway to Temecula • The use of clay tile or brick as tread, use of accent tile on riser, balustrades, and pilasters is encouraged. • Exposed, untreated metal railings and stairs are not permitted, unless it is demonstrated that it is consistent with the architectural style. • Visual screening of stairs when exterior to the building is encouraged. 10. Columns The following Guidelines shall be implemented within PDO -14, as they pertain to columns: • Columns incorporated as a structural or aesthetic design element shall convey a solid, durable image as expressed through bold forms. • Columns may be used as a freestanding form or as a support for pedestrian links. • Columns should be made of materials such as simple square posts. Columns are typically 6" x 6" lumber, tube steel, or stucco, which are decoratively shaped to depict a base, shaft and capital. • Decorative braced columns are recommended. • Exposed pipe columns and thin posts, such as metal pipe columns may be used if it is demonstrated that it is consistent with the architectural style. Planned Development Overlay (PDO -14) 26 Gateway to Temecula B. General Site Design Guidelines These general site design guidelines are not intended to restrict taste or preference, but are designed to foster harmony of development. Various site design elements elements/concepts shall be considered to create a high quality commercial development. In order to encourage a higher level of design direction and quality, the site design elements have been included in PDO -14 and are discussed in greater detail below: • Building Plotting Concepts. • Streetscapes. • Vehicular Circulation. • Pedestrian Circulation. • Lighting. • WQMP. Reference Figure 1, Overall Site Plan/PDO Planning Areas, as well as the Figures in the Section 17.22.284 (Landscape Design Standards) of PDO -14. 1. Building Plotting Concepts Commercial buildings should generally be oriented to take best advantage of visibility along Temecula Parkway and to provide additional separation and buffering opportunities to the adjacent, existing large -lot residential development on Vallejo Avenue. At a minimum, commercial buildings located within PDO -14 shall address a street or main drive lane, a required pedestrian path, a vertical landmark element, a small plaza or other focal point. Commercial buildings will be designed to locate high activity uses, such as restaurants and entertainment facilities, adjacent to pedestrian ways. Commercial buildings shall be oriented toward activity centers, shopping and entertainment areas, and gathering spaces. Non-commercial, or semi -residential uses shall be oriented in a "campus" type setting, yet should also relate to the overall project in terms of design theme, massing, scale, vehicular circulation and pedestrian circulation. Reference Figure 1, Overall Site Plan/PDO Planning Areas. Building masses should be articulated to avoid long straight building facades and create enclosed patios and pedestrian spaces where possible. Examples of ways to articulate commercial retail stores are: • Buildings should be designed to create smooth transitions in scale through the use of low and mid -rise building forms or through the use of terraced elevations. • Arcades and trellises can be used to connect buildings and enclose patios. • Vertical mass at residential edges should be minimized. The plotting of buildings shall take into account shade elements and maximize shade created by surrounding buildings. Planned Development Overlay (PDO -14) 27 Gateway to Temecula 2. Streetscapes PDO -14 shall be designed to allow adequate separation between parking and storefronts to allow for comfortable pedestrian spaces. The following concepts shall be incorporated for commercial buildings: • The front facade, along the face of the building, should be varied to provide visual interest. • Awnings shall be encouraged to promote interest and a human scale. • Loading zones shall be site planned to avoid exposure to adjacent streets, highways and residential uses. • Incorporating walls and fences can also be used to help screen areas. • Trash enclosures shall be planned in such a manner to minimize the exposure of such elements to sensitive adjacent uses. • Parking areas shall be planned in such a manner to allow for landscaping or low, decorative walls or a combination thereof. Where possible, buildings should be designed to separate service and delivery circulation from parking areas. 3. Vehicular Circulation Gateway Drive is the Project vehicular entry to PDO -14. Focal elements, which provide a sense of arrival, are incorporated into the design of the Project entry. These elements include, but are not limited to: enhanced landscaping, monumentation, and textured paving. Incorporation of these elements will ensure a sense of vehicular arrival to PDO -14. These elements are discussed in greater detail in Section 17.22.284 of this PDO. A gated access for emergency access only will be located on Vallejo Avenue. This access will be a minimum of 30' in width. Public image features, i.e. water fountains (only allowed with reclaimed or recycled water), or sculptural art, or dramatic landscape elements, i.e. tree masses, will be located at key focal points and will serve to enrich the gateway nature of PDO -14. • When planning the interior vehicular circulation and parking, a hierarchy should be developed to help with traffic flow; however, the top priority must be given to the pedestrian in the ultimate design. The needs of the pedestrian are further elaborated upon below. • Adequate areas for maneuvering, loading, and emergency vehicle access shall be accommodated on site. • Screening shall be provided for both aesthetic and functional (i.e., noise, odors) purposes. Landscaping shall be incorporated to soften the impact of paved areas. This will be accomplished through the use of elements such as, but not limited to: shading, accents and other green elements. This will be further detailed in the Landscape Design Standards Section of PDO -14. • Parking aisles shall be oriented perpendicular to complexes to allow for easy pedestrian walkways to access shopping. • Large parking lot areas should be divided into a series of smaller connected lots separated by additional landscaping. Planned Development Overlay (PDO -1 4) 28 Gateway to Temecula • Low freestanding walls incorporating simple, tasteful signage with pilasters, balustrades, finials and other embellishments are desirable around and within the parking areas to provide an aesthetic and screening purpose. • All driveway dimensions, with the exception of those adjacent to any mid -rise structures, shall be a minimum of 24' wide. Dimensions for driveways adjacent to mid -rise structures shall comply with Building Code requirements. Bike lanes, if required, are to be installed with any necessary street improvements at the time of construction. They shall conform to the City's Multi -Use Trails and Bikeways Master Plan. Hoop style bicycle racks will be provided on-site. Colors shall be brown or dark bronze to compliment the architectural style and racks are to be connected, as shown below. 4. Pedestrian Circulation A strong pedestrian circulation system, interconnected by walkways and sidewalks, hardscape, and landscape shall be provided in PDO -14. Parking shall not dominate the experience along any designated pedestrian path and off-street parking should be traversed by landscaped areas. Reference Figure 6a, Master Walkways and Pedestrian Linkages Plan. • Pedestrian access to and from PDO -14 is provided by sidewalks located along Temecula Parkway and La Paz Road. The sidewalk along Temecula Parkway, between the Project Entry and La Paz Road shall be curb adjacent and installed by the developer. • The sidewalk along Temecula Parkway between Gateway Drive and 1-15 is an existing, curb adjacent sidewalk. • An eight -foot (8') wide decomposed granite (D.G.) trail is proposed along Vallejo Avenue and will connect to a sidewalk on La Paz Road. The sidewalk along La Paz Road, as well as a crosswalk at the La Paz Road and Temecula Parkway intersection, will connect off-site sidewalks to an enhanced Project pedestrian entry at the corner of La Paz Road and Temecula Parkway. Planned Development Overlay (PDO -14) 29 Gateway to Temecula • Pedestrian access shall be provided from potential transit stops. • Pedestrian crossing distances at driveways shall be minimized. • Additionally, walkways shall meet the following minimum standards: • Whenever possible, walkways should follow an alignment that connects building entries and should be at least 6' wide. • Whenever connecting walkways pass through parking lots, these walkways should be at least 5' wide (excluding car overhangs) with trees planted at least every 36'. ■ Walkways/pedestrian crossings should consist of special pavers or scored concrete with modules that generally should not exceed 3' in width, but may be allowed if included in final landscape design plans. Reference Figure 6b, Decorative Paver Example. 5. Lighting Exterior lighting can provide safe and effective evening character illumination for the pedestrian and vehicular areas of roads, sidewalks, and walkways through PDO -14. Design should reflect the concept and character of the community through illumination level, light fixture type, finish color and location. There can be streetlights for roads and sidewalks, pedestrian lighting for walkways, building illumination and accent lighting on special architectural and landscape features. Vallejo Avenue Interface Special attention shall be paid to the interface of PDO -14 and the existing, Targe -lot residences on Vallejo Avenue. A variety of lighting methods shall be employed in order to retain the existing nighttime views of these residents. This can be accomplished through the following methods: • Prohibit streetlights on Vallejo Avenue. • At a maximum, use low-level bollards to illuminate the D.G. trail on Vallejo Avenue. • Use low level bollards on-site for portions of the Project site that are adjacent to Vallejo Avenue. • Fully shield all lights that are taller than bollards. Gas Station Fueling Canopy Another area that will need special attention would be the canopy that covers the gasoline fueling stations. In addition to the on-site lighting requirements listed below, all lighting shall comply with the following: • All lighting shall be fully recessed. • All lighting shall be contained within the footprint of the canopy. On-site lighting shall comply with the following: • The level of on-site lighting shall comply with any and all applicable requirements of the City of Temecula and the Mount Palomar Lighting Ordinance. • All exterior lighting fixtures shall be consistent with the architectural style for the building that it serves. Planned Development Overlay (PDO -1 4) 30 Gateway to Temecula • Lighting shall be low-voltage/high-efficiency whenever possible. • Streetlights shall be focused downward to ensure pedestrian safety and way finding. • Footpath lights are acceptable as a means to illuminate a secondary path. • Inset stairway and stair step lights are encouraged to ensure pedestrian safety and way -finding. • Building mounted lighting fixtures are encouraged to be selected and located to cast downward and be shielded to minimize glare. • Accent lighting shall emphasize special features such as fountains (only allowed with reclaimed or recycled water), sculptures, wall niches, signs, planters or accent trees for decorative effects. • Accent lighting shall be inconspicuous and durable. • Small scale accent lights such as LED based fixtures can serve for way -finding or be used themselves as special design elements. • Flashing, neon, moving, high-intensity or exposed light source type luminaries are not permitted. Refer to Figure 7, LED Canopy Light, LED Angled Reflector, LED Area Lights, and LED Wall Sconce. Planned Development Overlay (PDO -14) 31 PDO -14 Gateway to Temecula Valtelo_hatenue O 'r�[ai�a%� Q • .r - jrr `Jyr Accessible Concrete Walks D.G. Trail Existing City Sidewalk Walkway Legend MASTER WALKWAYS and PEDESTRIAN LINKAGES PLAN - FIGURE 6a Page 32 PDO -14 Gateway to Temecula • pida#314 Belgard - ECO DUBLIN, smooth, mechanical pattern, color: foundry (or equivalent) DECORATIVE PAVER EXAMPLE - FIGURE 6b Page 33 CANOPY LIGHT PDO -14 Gateway to Temecula LED CANOPY LIGHT, LED ANGLED REFLECTOR, LED AREA LIGHTS, and LED WALL SCONCE - FIGURE 7 Page 34 Gateway to Temecula 6. Water Quality Management Plan (WQMP) Ultimate design of PDO -14 will require compliance with City and State water quality requirements. Each implementing Project (i.e., Development Plan, Subdivision Map, or Conditional Use Permit) will require the preparation of a Water Quality Management Plan (WQMP). While it is known that a WQMP will be required, the exact nature and location of the WQMP components are not identified at this time. The following is a list of Best Management Practices (BMPs) that may be required for the subsequent development within PDO -14: • Filtration BMP. • Harvest & Use. • Self -Treated Areas. • Bio Retention Planters. • Porous Pavers. 7. Additional Site Design Parameters The following are additional site design considerations that will be required within PDO - 14: a. Acoustical Buffers Acoustical buffers will be required for any gas station use and any associated car wash facility. In order to reduce any noise impacts from these uses, to the adjacent residences on Vallejo Avenue, the following design features shall be required: • The gas pump canopy shall be located as far away from the Vallejo Avenue frontage as possible. • The convenience store of the gas station shall be located between the canopy and the Vallejo Avenue frontage. • All blowers associated with drying vehicles and vacuums used for cleaning interiors of vehicles shall be oriented away from Vallejo Avenue. • All blowers shall be internalized to the greatest extent possible. • Up to a 6' high block wall may be installed in the areas where the blowers and vacuums emit noise. • All noise emanating from the blowers and vacuums shall be lower than the City's threshold for noise. b. Drive-thru(s)/Screening Noise and light impacts from drive-thru operations within PDO -14 will be addressed through design and strategic siting of the noise and light generating activities. The following design features, as depicted on Figure 8, Drive-thrus, and Figure 9, Drive-thru Screening, shall be required: • All drive-thru lanes shall be oriented away from the Vallejo Avenue frontage. • All ordering boxes, speakers and drive lane lighting shall be away from the Vallejo Avenue frontage. Planned Development Overlay (PDO -14) 35 Gateway to Temecula • A maximum 4' high screen wall shall be required to prevent vehicle lights from impacting on -coming traffic on Temecula Parkway as well as to provide a screen wall are the pick-up window. Wall heights, lower than 4', may be permitted, provided they screen headlights, and final wall heights are supported by the Project's noise analysis. • Landscape screening shall be provided, in addition to the screen wall, in order to soften the effects of the wall and provide additional mitigation for noise and lighting impacts. • A pick up window canopy structure shall be provided. Canopies must be architecturally integrated and shall utilize similar materials as the other shade structures on site. Planned Development Overlay (PDO -14) 36 OilttCs101.04. ZION CROSS WALK )---'4=- , )1 It... V hiller(/ al lit.1 .. . CROSSWAL K OE TAIL +: • %•.. s p—E AILLLI IUJ) MENU BOARD PLAN PDO -14 Gateway to Temecula PICK-UP WINDOW PLAN PICK UP WINDOW CANOPY STRUCTURE P.CK UP WINDOW SCREEN WALL 4 PrCK-UP 1NINDOW SCREEN WALL PICK UP CAN POPY STRUCTURE 4DRIVE THU SCREEN WALL DRIVE-THRUS - FIGURE 8 Page 37 T' Radius at -� cap and comers —Basin —ROW TEMECULA PARKWAY -- Concrete Walk Stucco Joints 10' spacing (metal reglet) PDO -14 Gateway to Temecula PICK UP WINDOW CANOPY STRUCTURE BEYOND — 4' TALL SCREEN WALL, MENU SCREEN TREES 4' PICKUP WINDOW SCREEN WALL Santa Barbara Stucco Finish, smooth with hump and bump texture Color: Fintridge by Expo BOARD BEYOND 4' 0f S" Refer €,x Plan DRIVE-THRU SCREENING - FIGURE 9 Page 38 Gateway to Temecula c. Trash Enclosures The following design features, as depicted on Figure 10, Trash Enclosures, shall be required: • Trash enclosures should be separated from adjacent parking stalls with a minimum of 5' wide (interior clear dimension) planter and a 12" wide paved surface behind the curb to ensure adequate space is available for individuals to access a vehicle. • Trash/recycling containers should be large enough, placed frequently throughout the site, and collected frequently enough to handle the refuse generated by the Project. • Trash enclosures should be designed with similar finishes, materials, and details as listed in Section 17.22.282.A.2 and 17.22.282.A.4 (stone, brick, concrete, precast concrete, metal, colored or split face block, and stucco), and shall be screened with landscaping. • Chain link fencing and gates with wood slats are not allowed. • Enclosures should be unobtrusive and conveniently located for trash disposal by tenants and for collection service vehicles. • Where feasible, a pedestrian entrance to the trash enclosure should be provided so that Targe access doors do not have to be opened. • Enclosures should not be visible from primary entry drives. • Enclosures shall have a concrete apron onto which trash/recycling containers will be rolled for collection. • Enclosures shall be surrounded by planting areas on three sides with a vine along each wall, and shall have solid roof covers. • All trash enclosures shall comply with the City of Temecula requirements. d. Service, Loading, and Equipment Areas The following Guidelines shall be implemented within PDO -14 as they pertain to service, loading and equipment areas in order to ensure that these functional site items are integrated with a sense and respect of the surrounding aesthetic: 1. Storage for supplies, merchandise, and similar materials shall be prohibited on the roofs of any buildings. 2. Merchandise, material, and equipment are not permitted to be stored to a height greater than any adjacent wall, fence, or building. 3. Service, loading, and storage areas shall be separated from pedestrian and private automobile circulation. 4. Service areas, loading docks, and equipment areas shall be screened from views either by locating these uses within a building or by screening them with landscaping, walls, fences, or other architectural treatments. 5. Any outdoor display ancillary to the business being conducted within the building, may be permitted without a temporary use permit, provided that the display complies with the regulations contained within Section 17.10.020 K. of the Supplemental Development Standards of the City's Development Code. Planned Development Overlay (PDO -14) 39 Gateway to Temecula e. Mechanical Equipment & Vents • On-site mechanical equipment visible from buildings or public streets shall be screened. • Wall mounted mechanical equipment that protrudes more than six inches from the outer building wall shall be screened from view by structural features that are compatible with the architecture or the subject buildings. Wall mounted mechanical equipment that protrudes six inches or less from the outer building wall shall be designed to blend with the color and architectural design of the subject building. ■ Ground mounted mechanical equipment shall be screened from view by a decorative architectural structure or landscape screening that is compatible with the architecture and landscaping of the development site. Such screening devices shall be of a height equal to or greater than the height of the mechanical equipment being screened. • Roof flashing vents exposed to public view shall be painted or otherwise given a finish to match adjacent surfaces or concealed in a manner consistent with the building's appearance. Planned Development Overlay (PDO -14) 40 Wooden Slats at Gable Ends of Enclosure Plan Min. 4' Accessible Path tit' SIDE ELEVATION TYP. r yp�l���nn!! I ir5e netrat to Panting Roof Shall Slope to Allow Rahn Water to Drain Into an Area That Can Infiltrate the Runoff Smooth Stucco, FIIMridgs Metal Door Mth Decorative Wood Bats Bollard PDO -14 Gateway to Temecula rsh_ nciosre Dinsions Per oil Waste Hauler Requirements or Appropriate Leval df Service Concrete Service Apron Per Solid Waste Handier Requirements Solid Roof Shall Cover the Entire Trash Enclosure 4.•— _* —4- i— t v t r FRONT ELEVATION N • • S I° Z Dimension to Allow Dempster Lid to Open Without Obstruction TRASH ENCLOSURES - FIGURE 10 Page 41 Gateway to Temecula 17.22.284 LANDSCAPE DESIGN STANDARDS A. Landscape Elements Landscape of PDO -14 shall conform to Section 17.08.060 (Commercial/Office/Industrial Districts, Landscape Standards) of the City's Municipal Code. Figure 11, Overall Landscape Plan, and Figure 12, Plant Palette, have been developed to provide the guidance for the landscape theme for PDO -14. Landscaped areas proposed by the owner, including those in the City's right of way, shall be maintained by a Master Property Owner's Association, or designee. Landscape plans, consistent with Figures 11 and 12, shall be required as a part of any Development Plan or Conditional Use Permit for PDO -14 and shall include the following: • A combination of ornamental plants and the use of drought -tolerant plant materials. • Streetscape planted with a minimum 24" box specimen size street tree spaced at 30' on center spacing (maximum) with a combination of 5 -gallon and 1 -gallon shrubs and ground cover. • A Project entry designed to create an architectural statement as well as a landscape statement that reflects the landscape architectural character of PDO -14. • Common landscaped areas with appropriate shrubs, trees and ground cover and maintained by a Master Property Owner's Association for PDO -14. • An effort to preserve all existing Pine Trees located on the northeast boundary of the Project site. The following shall also be required as a part of any Development Plan or Conditional Use Permit for PDO -14: Sidewalks at building entries shall be a minimum of 6' wide where adjacent to head in parking to allow for car bumper overhang. Additionally a minimum landscape strip of 5' is required and shall be provided between a building and parking where there is no pedestrian space. Landscape finger islands shall be included to meet the criteria of (1) island for every (10) spaces. Landscape fingers in parking areas shall have a minimum 5' planting area with a monolithic poured 12" wide curb on both sides of the planter. Dual loaded parking stalls shall require tree diamond planters w/ 5'x5' clear planting area every 3 parking spaces in lieu of planting islands when the total run of spaces is less than 20. A minimum 5' wide landscape planting area shall be provided at the end of each parking isle with a monolithic poured 12" wide curb on the parking side of the planter only. See example below. Planned Development Overlay (PDO -14) 42 Gateway to Temecula T' • r . .4 . LANDSCAPING (TYP) 12° 6 6 • • PLAN MIN. 5' LANDSCAPING (TYP) PROFILE CONCRETE TO BE POURED MONOLITHICALLY 1r CONCRETE TO BE POURED MONOLITHICALLY 12 INCH STEP OUT CURS ,DETAIL NO SCALE Trees and shrubs shall be placed a minimum of 5' away from water meter, gas meter, or sewer laterals; a minimum of 10' away from utility poles; and a minimum of 8' away from fire hydrants and fire department sprinkler and standpipe connections. • Drip irrigation is required wherever possible. Overhead spray irrigation is not allowed within 24" of any non -permeable surface. Planned Development Overlay (PDO -14) 43 Gateway to Temecula B. Streetscapes The following text and figures describes the streetscapes contained in PDO -14. The streetscapes have been designed in a comprehensive manner to provide continuity within PDO -14 as well as compatibility with the existing, surrounding development. 1. Temecula Parkway The Temecula Parkway streetscape west of Gateway Drive is depicted on Figure 13a, Temecula Parkway Streetscape (West of Gateway Drive), and east of Gateway Drive on Figure 13b, Temecula Parkway Streetscape (East of Gateway Drive). Utilizing the Plant Palette (Figure 12), these streetscapes will be planted with an array of trees, shrubs and groundcovers. The portion west of Gateway Drive is above grade. The portion east of Gateway Drive is at grade; however, berming will be incorporated into this streetscape to complement the screen walls and landscaping. The existing landscaping and sidewalk, west of Gateway Drive will remain. • The sidewalk along Temecula Parkway between La Paz Road and 1-15 is existing with curb adjacent sidewalk. 2. Gateway Drive The Project entry is located on Gateway Drive, which takes access off of Temecula Parkway, immediately across from Bedford Court. The design of this entry is depicted on Figure 14, Gateway Drive Streetscape/Project Entry. This entry proposes multiple ingress and egress lanes, as well as a landscaped median. Focal elements, which provide a sense of arrival, are incorporated into the design of the Project entry. These elements include, but are not limited to: enhanced landscaping, monumentation, and textured paving. Incorporation of these elements will ensure a sense of vehicular arrival to PDO -14. Both sides of the Gateway Drive entry will include enhanced landscaping, which includes multiple layers of plantings of trees, shrubs and groundcover. Accent paving will be provided. 3. La Paz Road The La Paz Road streetscape is depicted on Figures 15a, La Paz Road Streetscape and Corner Treatments at Temecula Parkway and 15b, La Paz Road Streetscape and Corner Treatments at Vallejo Avenue. La Paz Road is at grade; however, berming will be incorporated into this streetscape to complement any screen walls and landscaping. Multiple layers of landscaping, including trees, shrubs and groundcovers will be installed on the La Paz Road streetscape. The sidewalk along La Paz Road, as well as a crosswalk at the La Paz Road and Temecula Parkway intersection, will connect off-site sidewalks to an enhanced Project pedestrian entry at the corner of La Paz Road and Temecula Parkway. The corner of Temecula Parkway and La Paz Road represents the primary pedestrian entry to PDO -14. Landscaping, monument signage, a sidewalk, and shade structures will be adjacent to this pedestrian entry. Three (3) separate shade structures will be located between the corner and along the walkway to the commercial retail in PA2. Each of these shade structures will tie into the overall gateway theme and will consist of Planned Development Overlay (PDO -1 4) 44 Gateway to Temecula the following: • 24" cube concrete seats. • 2' x 8' wood trellis framing, beyond fascia at 16" on center. • Large Spanish Style Pot, planted with vines that will grow into and over the trellis. • 10" Corten Steel (or equivalent) fascia. • 2' x 8' wood crossbrace at each end, with non-galvenized malleable washers. • Trellis wire at each end of the vine. 4. Vallejo Avenue The Vallejo Avenue Streetscape is depicted on Figure 16a, Vallejo Avenue Streetscape Plan, Figure 16b, Vallejo Avenue Street Section, and Figure 16c, Vallejo Avenue Street View. Vallejo Avenue is considered the Project's most sensitive edge, as this is the rear of PDO -14 and it abuts the existing, large -lot, single-family development. Special attention has been paid to this edge and its interface with the neighbors. PDO -14 does not show any additional roadway improvements, but rather, utilizes the right-of-way (ROW) as an expanded landscape area that will serve to soften and obscure views to the site. An eight -foot (8') wide decomposed granite (D.G.) trail is proposed along Vallejo Avenue and will connect to a sidewalk on La Paz Road. A gated access for emergency access only will be located on Vallejo Avenue. This access will be a minimum of 30' in width. Within this enhanced landscape area is: • Multiple layers of landscaping, both on site and within the ROW. • A berm (varied heights) that will provide a visual barrier to the site. • A wall (varied heights) that will be atop the berm and will provide additional aesthetic relief, as well as mitigation from any noise and light. • An eight -foot (8') wide D.G. trail. • A three-foot (3') high 2 rail fence. • Landscaping materials that will discourage potential gathering or loitering, such as sharkskin agave, or other approved species, as listed on Figure 12, Plant Palette. Planned Development Overlay (PDO -14) 45 / / / If 18 6' Wide Easement at Property Line 11 -6' Tubular Steel on 2' mound Wall on 2' mound PDO -14 Gateway to Temecula Existing Pine Trees to remain and 8' Wide o protect in place typ Fire Exiteate _ �r :� 701 1 AL ?1 _xistitlgR'faeait� N �} See Figure 12 for all tree and shrub botanical and common names All trees shall be planted to avoid the overhead power lines per the SCE clearance requirements. OVERALL LANDSCAPE PLAN - FIGURE 11 Page 46 PDO -14 Gateway to Temecula SYMBOL ABBREVIATION I BOTANICAL NAME COMMON NAME SIZE NUMBER REMARKS 'WATER USE 0• i�y{eF L� ,...iy (3 a t' —* "l r— �► NOT SHOWN NOT SHOWN TREES: ACA STE, ACACIA STENOPHYLLA SHOESTRING ACACIA 15 GAL. — DOUBLE STAKE / HEIGHT 8-10' , SPREAD 3'-4' MIN. L ARB. MAR. ARBUTUS MARINA ARBUTUS 24" BOX — DOUBLE STAKE / HEIGHT 8-10' , SPREAD 3'-4' MIN_ L CHI. TAS. CHITALPA TASHKENTENSIS FLOWERING CHITALPA 15G./ 24"B. — 15 GALLON ON SLOPES & 24" BOX STREET TREES L LAG. F. `T,' LAGERSTROEMIA FAUERI 'TUSCARORA' RED CRAPE MYRTLE 24" BOX — DOUBLE STAKE /HEIGHT 8-10' SPREAD 3'-4' MIN. L OLE E. 'S.H.' OLEA EUROPEA 'SWAN HILL' FRUITLESS OLIVE 24" BOX — DOUBLE STAKE /HEIGHT 8-10' , SPREAD 3'-4' MIN. L SUB. QUERCUS SUBER CORK OAK 36" BOX — DOUBLE STAKE / HEIGHT 10'-12 , SPREAD 5'-6' MIN. L PLA, A. 'B.G,' FLA, PLATANUS ACERIFOLIA 'BLOODGOOD' LONDON PLANE TREE 24" BOX — DOUBLE STAKE / HEIGHT 8-10' , SPREAD 3'-4' MIN. M SHRUBS: CAL V, 'LJ.' CALLISTEMON VIMINALIS 'LITTLE JOHN' DWARF BOTTLE BRUSH 5 GAL _ FLOWERING SHRUB @ 3' 0.C. L HES. PAR. HESPERALOE PARVIFLORA RED YUCCA 5 GAL — ACCENT SHRUB ® 3' 0.C. (ALSO USE IN POTS) L HET. ARB. HETEROMELES ARBUTIFOLIA TOYON 5 GAL — LARGE SCREEN SHRUB ® 5' 0.C. L ANA, FLA. ANAGOZANTHUS FLAVIDUS 'VELVET' KANGAROO PAWS 1 GAL — ACCENT SHRUB © 3' 0.0 (ALSO USE IN POTS) I PER. ATR. PEROVSKIA ATRIPLICIFOLIA RUSSIAN SAGE 5 GAL _ SCREEN SHRUB ® 5' 0 C. L AGA. 'S.' AGAVE 'SHARKSKIN' SHARKSKIN AGAVE 5 GAL — LARGE ACCENT SHRUB ® 5' O.C. (ALSO JSE IN POTS) L LEU. F 'G.C' LEUCOPHYLLUM FRUTICOSUM 'GR. CLOUD' TEXAS RANGER 5 GAL — LARGE SCREEN SHRUB 0 5' O.C. L ROS. 'G.C.R.' ROSA 'GREEN CARPET RED' RED GROUND COVER ROSE 1 GAL — ACCENT GROUNDCOVER 0 3' 0 C. (ALSO USE IN POTS) M SAL. GRE. SALVIA GREGGI AUTUMN SAGE 5 GAL _ ACCENT SHRUB ® 3' 0.C. L VINES: CLY. CAL. CLYTOSTOMA CALLESTEGIOIDES LAVENDER TRUMPET VINE 5 GAL — ATTACH TO WALL M 015, BUC. DISTICTUS BUCCINITORIUS RED TRUMPET VINE 5 GAL ATTACH TO WALL M FIC. REP, FICUS REPENS CREEPING FIG 5 GAL — ATTACH TO WALL M MULCH & GROUNDCOVER: WOOD MULCH FOREST BLEND WOOD MULCH MEDIUM GRIND WOOD MULCH 3" MAX. AS REO'D. 3" DEEP — INSTA_LED IN ALL SHRUB PLANTING AREAS TYP BAC. P. 'P.P' BACCHARIS PILULARIS 'PIDGEON POINT' PROSTRATE COYOTE BUSH 1 GAL — GROUNDCOVER TRIANGULAR SPACING € 5 0.C. L MYO. PAR. MYOPORUM PARVIFOLJUM PROSTRATE MYOPORUM 1 GAL — GROUNDCOVER TRIANGULAR SPACING ® 5 0 C L JUN. PAT. JUNCUS PATENS CALIFORNIA RUSH 1 GAL — GRASS — TRIANGULAR SPACING 0 3' 0.0 IN BASINS M PLANT PALETTE - FIGURE 12 Page 47 PDO -14 Gateway to Temecula E -.,.X k—� �� .'+.y '�.nT' \a etye, -, a �- R.Q.W. ..-. ...ti ..,•,.- ..-.-.1 ..� 0 rt 0 ti J A ;"� v I� rp.•.' .....ti „�„n .,-.� �+"'' +..w. ....+_... .... ak'.Wh - Existing Planting to Remain See Figure 12 for all tree and shrub botanical and common names Sidewalk Temecula Parkway TEMECULA PARKWAY STREETSCAPE (WEST of GATEWAY DRIVE) - FIGURE 13a Page 48 1. Building Screen Wall Screen Wall Bunting PDO -14 Gateway to Temecula - Screen Wall • Trellis Q Monument Sign R.O.W. skiAV Basin Concrete Walk Temecula Parkway See Figure 12 for all tree and shrub botanical and common names TEMECULA PARKWAY STREETSCAPE (EAST of GATEWAY DRIVE) - FIGURE 13b Page 49 fillialit. Ani - t.' t. +.', L_-1. N. 4 • • PDO -14 Gateway to Temecula See Figure 12 for all tree and shrub botanical and common names aryirrmp f:falk POS eC e Accent Paring GATEWAY DRIVE STREETSCAPE/ PROJECT ENTRY - FIGURE 14 Page 50 11 11 ExistingF�ine Trees toy er .3in 11 X111 53 1 Bcreen Wall BUILDING II T IR..YY, --- Monument sign Concrete Walk Shaded Seating Areas \ Concrete Walk k14 See Figure 12 for all tree and shrub botanical and common names YTRA{Kf) SEATING AREA PDO -14 Gateway to Temecula DRIVE THRU CANOPY STRUCTURE TALL BLOCK WALL BEYOND �:• TAN t DRIVE TNRU STALL DRIVE I NRU SCREANAIJA SCREEN WALL uT r1 NAIL FENCE DrFLULTR ]e Cr. C -r Carp Cat a e. w Cd- W.• SHADED SEATING AREAS ZXE Wo.J TM. Ironing e.F•rb ,.-c.r.. srw F r.r P0.1 A•Wb Frcr TYF a• Wood Fra.wws w Em., (..t VIM N•n- Gah ...,.r.w.r - TM. Wk.w CNA Vires LA PAZ ROAD STREETSCAPE and CORNER TREATMENTS at TEMECULA PARKWAY- FIGURE 15a Page 51 Vallejo Avenue ----- Ira PDO -14 Gateway to Temecula 8' Wide D.G. Trail 2 Rail Fence both 1 sides of Trail See Figure 12 for all tree and shrub botanical and common names Existing Trees to Remain Screen Wall Existing Tree to Remain Existing Tree to Remain Concrete Walk LA PAZ ROAD STREETSCAPE and CORNER TREATMENTS at VALLEJO AVENUE - FIGURE 15b Page 52 Vallejo Avenue Y — 2 Rail Fence PDO -14 Gateway to Temecula End of Wall and Start of T.S. Fence - Bike Path 8' Wide D.G. Trail 6' Wall on 2' mound 6' HighTubular Steel Fence on 2' mound See Figure 12 for all tree and shrub botanical and common names - Living Wall Height Varies VALLEJO AVENUE STREETSCAPE PLAN - FIGURE 16a Page 53 PARKING AREA PDO -14 Gateway to Temecula VALLEJO AVENUE BIKE PATH PARKWAY PLANTING 8' WIDE D.G. TRAIL 2 RAIL FENCE BOTH SIDES OF TRAIL MOUNDED PLANTING 6' HIGH WALL ON 2' MOUND. CHANGES TO 6' HIGH TUBULAR STEEL FENCE ON A 2' MOUND AT LOCATION SHOWN ON PLANS. VALLEJO AVENUE STREETSCAPE SECTION - FIGURE 16b Page 54 - 6' HIGH SCREEN WALL ON 2' MOUND LARGE EVERGREEN SHRUBS OLIVE TREE - OAK TREE ARBUTUS TREE BUILDING IN THE BACKGROUND 6' HIGH TUBULAR STEEL FENCE ON Z HIGH MOUND PDO -14 Gateway to Temecula VINES ATTACHED TO THE TUBULAR STEEL FENCE - 2 - 2 RAIL FENCE ON EACH EDGE OF D.G. TRAIL BUILDING ON THE PAD BELOW - 2 - 2 RAIL FENCE ON EACH EDGE OF D G. TRAIL STREET EDGE VALLEJO AVENUE STREET VIEW - FIGURE 16c Page 55 Gateway to Temecula C. Walls, Fences and Emergency Gate Walls provide edges, grade retention, spatial definition and privacy, but will also enhance the design character of PDO -14. Their design is encouraged to reflect the community environment through recalling historic wall design with materials, stone or masonry unit size and joinery. Materials, texture and color should be used to make walls visually interesting and compatible with the architectural and landscape architecture design. Walls and fences are particularly critical along the Project's most sensitive edge — Vallejo Avenue. Figure 17a, Master Wall and Fence Plan depicts the overall wall and fence concept for PDO -14. Figure 17a, Master Wall and Fence Plan shows the location for a variety of walls: • A 6' high wall along Vallejo Avenue. This wall rises from 6' on the mound to 8' at each side of the exit gate and shall connect to Building "D". • A 6' high tubular steel fence along Vallejo Avenue beginning at the termination of the 6' wall and continue to the west property line. Vines will be planted on the fence for additional screening. • A 4' high wall adjacent to drive-thrus (for screening). • A 3' high 2 rail fence along Vallejo Avenue on either side of the D.G. trail. • A planted "Tensar Sierra Slope Living Wall" shall be incorporated along the northwestern portion of the site. Typical design and aesthetic should be as depicted below. • A "Tensar Rock Wall" shall be incorporated adjacent to and southerly of Vallejo Ave. Typical design and aesthetic should be as depicted below. Tensar Sierra Slope Living Wall after installation. Planned Development Overlay (PDO -14) 56 Gateway to Temecula Tensar sierra slope Living vvall atter one year or growth. Tensar Rock Wall. Figure 17b, Wall and Fence Elevations depicts the elevations of walls and fencing not depicted above. Figure 17c, Vallejo Avenue Emergency Access Gate depicts the locked Planned Development Overlay (PDO -14) 57 Gateway to Temecula emergency access gate for PDO -14. This access will be a minimum of 30' in width and shall be equipped with a knox rapid entry system. • Fences and walls should be minimized along public and private street right-of-way. • Walls should be stepped to follow the terrain. • Landscaping should be used to soften walls. • Landscape materials will complement the architectural theme. • Stone veneer, masonry, block and wrought iron combinations are acceptable. • Wood fence material should be of the quality to stain so as to prevent rotting and weathering. • Walls may be covered with stucco in colors suitable to the architectural theme. • Stone surfaces may remain natural and unpainted. • Materials, colors and textures shall be varied to create interest and relieve visual monotony. • Barbed wire, wire, electrically charged fences, corrugated metal, chain link, and grape -stake fencing is prohibited. Planned Development Overlay (PDO -14) 58 Vallejo Avenue PDO -14 Gateway to Temecula Wall extends to 8' at the exit gate on both side¢ ollh ait 111/4 Wall Legend 8' High t exit gates 6' High Wall on a 2' Mound 4' High Wall 6' High Tubular Steel Fence on a 2' mound w/ vines 2 Rail Fence Living Wall MASTER WALL and FENCE PLAN - FIGURE 17a Page 59 SECTION Two Rail Fence (White) RC..,T •;.AIL SLOTS JN PC: STS AS - E(:'•i's. To ALL;Td'r F(- ELEV.ATI0IV CHANGES DET$'EEN -OST TYFICA.L. POLY POST 6'-C' C.C. 2"x5" POLY RAIL T'P NCRETE FOOTING. A.LL''r° "CLEAR FROM ENC OFtF')ST TP =CTT v PF G G\CPETE 9C)% PC2%GO,'A'r TEC NATIVE MATERIAL PT B' 0.0. x6" RAIL T FI\. GRD ELEVATION Note The two rail fence along Vallejo Avenue shall be 3' high fi-"16.3116" 5lumpslobe wall, 6tall lyp. from Vallejo Ave Apply medium aggregate stucco alanry *war Wndr. Sway Coro-Filntridge Py Expo Der-warpe lxnrll tilp, agVan Profile Color Septa by McNeal Wag beyond 5' rehab at 60'-75' Intervals Refer lo plan Rear Wall Elevation POMPOM N oonlar5 WIlWfe wNl!Stuff rel, Ayp"carly SC' 75' refer PDO -14 Gateway to Temecula 2" x 7" 'kEGALVA\IZE POST W/ DOVE Cee Ai : C : VAX. / 2" x 2' 3,1" AC.,LTINO 9n4CKETS T°P N— 1-3/2' 21A T 3 LA? STEEL TC' s fiCTTOY 1 ILS- REeCLJTION WITH HON 1 LIN F!C'. BUILDING BEYOND i!d" 1A x C" TJLLAR crow. °ICKET AT '-1 2" P.C. ANIIAEN I'�Z E'IRTX" Pa" FINISH Fl FSH I_RA:E 2' CC\TI\.'2LN C. TOFF WALL Tubular Steel Fence with Vines 4' TALL DRIVE THRU SCREEN WALL Refer to Figure 9 WALL and FENCE ELEVATIONS - FIGURE 17b Page 60 1'x1" GALV. STEEL MESH ® GATE 5/8" SQ. T.S. BARS -4" O.C. TYP, 1"x1-1/2" T.S. RAILS TOP, BTM. & SIDES TYP. CONCRETE CAP aA+M116. STEEL V—GROOVED, HIGH SPEED BALL BEARING WHEEL TYP. 3D'—O"± SQ. GATE RAIL TYP. MOUND TRANSITIONS TO GRADE TYPICAL BOTH SIDES Note: The gate shall be equipped with a knox rapid entry system PDO -14 Gateway to Temecula Tco 3/16" X 6" CONT. STL, PLATE CENTERED ON STL TUBES. WELD ALL AROUND TYP, T' Fi'.al Galvani. ed Steel Mach fcr Emergency Gen Brand Name. QUNKUN Material. Stainless Steel Model Number UK -9O9 or approved eourvalentl VALLEJO AVENUE EMERGENCY ACCESS GATE - FIGURE 17c Page 61 Gateway to Temecula D. Common Space Elements Figure 18a, Outdoor Gathering Area Plans, Figure 18b, Outdoor Gathering Area Examples, and Figure 18c, Outdoor Furniture Examples, depict the potential development of common space elements in PDO -14. The name and manufacturer of the element has been provided as a guideline. A product of equal, or superior quality may also be permitted. These areas will be located at several locations in PDO -14 for outside enjoyment of commercial spaces. These spaces may contain, at a minimum: • Enhanced colored concrete paving: o Pedestrian Path: Top cast # 3, saw cut joints © 72" on center each way, 45 degree orientation o Seating Areas: Top cast # 3, saw cut @ 36" on center each way, 45 degree orientation • Tables. • Chairs. • Benches. • Umbrellas or permanent shade structures. • Misters. • Covered walkways. • Trellis covered walkways. • Wine barrel or terra cotta planters. The retailer is free to add additional items as desired in order to enhance the outdoor space. Planned Development Overlay (PDO -14) 62 SITE PEDESTRIAN PATH - COLORED D E CORAT i VE CONCRETE TOP CAST •3JOINTSA OVERSIZED SPANISH 23 O.C. EACH WO STYLE TERRACOTTA PLANTER 5EATINC:.3H(:AS. COLOREDCOMCRETE PRIMO. TOP CAST 1 d. OECORATIvE .LOIN PATTERN, RNA' 0.0 EACH WAY PDO -14 Gateway to Temecula COVERED PAHO t L p emecula P irk 4V. Storied Seeing Anes Concrete Welk OUTDOOR GATHERING AREA PLANS - FIGURE 18a Page 63 TYPICAL TRELLIS STYLE COVERED WALKWAYS ENHANCED CONCRETE WINE BARREL PLANTERS PDO -14 Gateway to Temecula COVERED WALKWAYS AND OUTDOOR SEATING TYPICAL TRELLIS STYLE COVERINGS OUTDOOR GATHERING AREA EXAMPLES - FIGURE 18b Page 64 Bench P omenade Sft Surface Mount TYP. 1 k:" x;; RAT BAR STRAP, LA FT MS Gq [11\==IMM11:11livntm� (or approved equivalent) 2 [+!-] o.c. HELD ATTACfi®. —� M _i. '-�_"'.L .�""..-_^_^� = :. - _ .. _ -� _ _--._'-i^J-.T�_ _ •, _ J - TYP. 17 501 40 PIPE 96" Ell 4' bfmseating Aruba (or approved equivalent) PDO -14 Gateway to Temecula bfmseating Longport (or approved equivalent) table tops bfmseating (or approved equivalent) Abri OUTDOOR FURNITURE EXAMPLES - FIGURE 18c Page 65 EXHIBIT B AMENDED ZONING MAP/GENERAL PLAN LAND USE MAP Proposed General Plan Land Use Proposed Zoning Item No. 7 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Council FROM: Aaron Adams, City Manager DATE: December 13, 2016 SUBJECT: Approve Recommendation for Community Service Funding Program for Fiscal Year 2016-17 PREPARED BY: Betsy Lowrey, Senior Management Analyst RECOMMENDATION: That the City Council approve the Community Service Funding Ad Hoc Subcommittee's recommendation to allocate a total of $64,108 to fund 19 out of 26 grant applications received from nonprofit organizations for the Fiscal Year 2016-17 Community Service Funding Program. BACKGROUND: The City Council appointed Mayor Mike Naggar and Council Member Michael McCracken to the Fiscal Year 2016-17 Community Service Funding Ad Hoc Subcommittee to recommend grant fund allocations up to $5,000 per non-profit organization for programs that provide community services to the citizens of Temecula. The Community Service Funding Program adopted Fiscal Year 2016-17 budget is $64,108, inclusive of FY15-16 Rod Run proceeds. The Community Service Funding Program information was e-mailed to non-profit organizations in the Temecula Valley area including all community-based charities in the City's database. In addition, advertisements were sent to all contacts on the City's media list including local newspapers. The application and guidelines were also posted on the City's website and hard copies were made available at City Hall. A total of 26 applications from non-profit organizations were submitted to the City requesting a total of $122,500 in grant funding. The Ad Hoc Subcommittee, along with staff members, reviewed the requests for funding based on criteria previously adopted by the entire City Council to continue to support non-profit organizations who offer community -wide services such as food, clothing, shelter, and medical care. The Ad Hoc Subcommittee recommends that 19 organizations receive grant funding ranging from $1,268.84 to $4,768.84 each and totaling $64,108. FISCAL IMPACT: Funds are available in the Fiscal Year 2016-17 Community Service Funding line item budget in the amount of $64,108. ATTACHMENTS: 1. Fiscal Year 2016-17 Community Service Funding Program Ad Hoc Subcommittee Recommendation Spreadsheet 2. Fiscal Year 2016-17 Community Service Funding Program Applications CITY OF TEMECULA FY 2016-17 Community Service Funding Program Award Account No. 001-101-999-5267 1 NAME OF ORGANIZATION PROJECT DESCRIPTION (Summarized) FY 2014-15 AWARD FY2015-16 AWARD FY 2016-17 REQUEST Subcommittee Recommendatio ns 1 ASSISTANCE LEAGUE OF TEMECULA VALLEY (ALTV) Door Replacements - Replace the front doors at Assistance League Temecula Valley as the frame is disintegrating and becoming unstable, the glass is not energy efficient and the doors are not ADA compliant. $ 5,000 $5,000 $ 5,000 $ 4,768.82 CDBG Applicant Assistance League of Temecula Valley Operation School Bell Clothing and supplies for low income students (K-12) in TVUSD Shoes and clothes FY12-13 CDBG Award $11,400 FY13-14 CDBG Award $10,190 FY14-15 CDBG Award $16,321 FY15-16 CDBG Award $7;892 FY16-17 CDBG Award $8,283 2 BIRTH CHOICE OF TEMECULA Boutique & Client Services - Pregnancy Resource Center that provides client services and education, volunteer training and material goods through the Mom & Baby Boutique. Funding from this grant would go towards supporting (1) client services & volunteer training (brochures, supplies, water, medical care items for ultrasound and pregnancy testing, printed materials, volunteers training materials, misc office supplies), and (2) boutique & material resource services (such as hygiene kits). Did not apply FY 2014-15 $5,000 $ 5,000 $ 4,768.84 3 BOYS & GIRLS CLUB OF SOUTHWEST COUNTY Before/After School Transportation - Funding will be used for transportation costs such as fuel and maintenance (i.e. oil changes, brakes, etc.). $ 5,000 Did not apply FY 2015-16 $ 5,000 $ CDBG Applicant Boys & Girls Clubs of Southwest County Before and After School Care for Kids Before and after school care for underserved low-income youth Scholarships FY12-13 CDBG Award S11,400 FY13-14 CDBG Award S10,190 FY14-15 CDBG Award $16,321 FY15-16 CDBG Award $7,892 FY16-17 CDBG no request 1 2 NAME OF ORGANIZATION PROJECT DESCRIPTION (Summarized) FY 2014-15 AWARD FY2015-16 AWARD FY 2016-17 REQUEST Subcommittee Recommendatio ns 4 CALIFORNIA VFW MOTORCYCLE CLUB -EMPIRE Food Box Program - Provide food boxes for low income veterans, family, widows of veterans and current troops. One $25 food box feeds a family of four for one week. (Funding of $5,000 will serve 200 familes of four or over 800 people within the city for one week.) $ 1,500 $ 1,500 $ 5,000 $ 1,268.84 5 CANINE SUPPORT TEAMS, INC. Provide Service Dogs for Disabled - Raise, train & place Service Dogs, Certify dogs that disabled individuals already own. Funding will provide printed materials for training and CST branded vests, collar and leash, along with CST identification cards and document to support the client's ADA public access rights. Did not apply FY 2014-15 Did not apply FY 2015-16 $ 5,000 $ 2,268.84 CDBG Applicant Canlne Support Teams, Inc. Service Dogs for the Disabled provide service and assistance dogs to people with disabilities. Rent, travel, supplies FY12-13 CDBG no request FY13-14 CDBG no request FY14-15 CDBG no request FY15 16 CDBG no request FY16-17 CDBG Award $2,556 6 EXCEED, A WORKING SOLUTION Supports Employment for Developmentally Disabled Adults (18-65) - Funding will be used to purchase 5 CHROME BOOK Tablets (with Maintenance Agreements) for EXCEED Job Coaches Visiting Employed Temecula Clients. Did not apply FY 2014-15 Did not apply FY 2015-16 $ 5,000 2 3 NAME OF ORGANIZATION PROJECT DESCRIPTION (Summarized) FY 2014-15 AWARD FY2015-16 AWARD FY 2016-17 REQUEST Subcommittee Recommendatio ns 7 HABITAT FOR HUMANITY INLAND VALLEY A Brush with Kindness - Serves low income homeowners within the City of Temecula with minor home repair services. Funding to provide low income homeowners or renters within the City of Temecula free minor exterior home reparis such as: house painting, weed abatement, landscaping, trash abatement, fence installation, painting or repair, yardwork. $ 5,000 $ 1,500 $ 5,000 CDBG Applicant pp Habitat for Humanity Inland Valley Critical Home Maintenance and Repairs Program Major and minor home repairs far low income homeowners Salaries, rent, supplies, utility costs, travel, telephone FY12 13 CDBG no request FY13-14 CDBG 0 FY14-15 CDBG Award $26,223 FY15-16 CDBG Award $26,223 FY16-17 CDBG Award $25,000 8 HOSPICE OF THE VALLEYS Senior Assistance Program - Increase access to hospice care for those with little or no funding sources, provide support & assistance in meeting patient & family needs, provide bereavement services & support groups, provide caregiver support and pay for patients' unreimbursed items such as medication, medical equipment and supplies. $ 5,000 $ 5,000 $ 5,000 $ 4,768.84 CDBG Applicant Hospice of the Valleys Senior Assistance Program Provide direct costs of hospice care for senior citizens and severely disabled. salaries rens, equipment, supplies. FY12-13 CDBG no request FY13-14 CDBG no request FY14-15 CDBG no equest FY15-16 CDBG no request FY 16-17 CDBG 9 INTERNATIONAL BACCALAUREATE ADVANCED PLACEMENT (IBAP) TedX Youth - Pay for venue to hold TedX Youth Event (Production/Project Held June 3rd & 4th) as well as 1/4 of the costs for food, graphics, flyers that are not already provided. The event raises funds to set up scholarships for local high school students to pay for Advanced Placement & Int'I Baccalaureate Exams. Did not apply FY 2014-15 Did not apply FY 2015-16 $800-$1000 $ 3 4 NAME OF ORGANIZATION PROJECT DESCRIPTION (Summarized) FY 2014-15 AWARD FY2015-16 AWARD FY 2016-17 REQUEST Subcommittee Recommendatio ns 10 JACOB'S HOUSE Jacob's House, Inc. - Jacob's House provides lodging for families during a traumatic medical crisis. The number of families serviced is expanding and the current laundry room needs to be enlarged to make room for the purchase of a commercial washer and dryer. Declined Declined $ 5,000 $ 1,768.84 11 OUR NICHOLAS FOUNDATION Our Nicholas Foundation - Provide Afterschool Programs (Sports Events and Vocational Training). $ 5,000 $ 5,000 $ 5,000 $ 4,768.84 12 ROSE AGAIN FOUNDATION Kids of Summer/Kids Soar Program - Funds would be used to pay all or a portion of the fees charged to foster kids for extra curricular activities (sports, fitness, performing & visual arts, aquatics, camps, etc.). Rose Again Foundation negotiates reduced registration fees to allow grant money to stretch further. $ 2,000 $ 2,000 $ 5,000 $ 1,768.84 13 ROTARY CLUB OF TEMECULA FOUNDATION Holiday Food Baskets - Purchase food to supplement donated food which is distributed through the Thanksgiving & Christmas Holiday Basket Program. Purchase gift cards for teens and bike helmets for children to use with the refurbished & new bicycles provided by the program. $ 5,000 $ 5,000 $ 5,000 $ 4,768.84 4 5 NAME OF ORGANIZATION PROJECT DESCRIPTION (Summarized) FY 2014-15 AWARD FY2015-16 AWARD FY 2016-17 REQUEST Subcommittee Recommendatio ns 14 SAFE ALTERNATIVES FOR EVERYONE SAFE Youth and Growth - Purchase new computer equipment to replace equipment that is in disrepair and outdated to assist staff in providing youth violence prevention & domestic violence services. Did not apply FY 2014-15 Did not apply FY 2015-16 $ 5,000 $ 1,768.84 CDBG Applicant Safe Alternatives for Everyone, Inc. (SAFE) Creating Safe Families Provide emergency services to domestic violence victims - food, gas, clothing, case management, etc. Staff salaries FY12 13 CDBG Award $11,400 FY13 14 CDBG Award $10,190 FY14 15 CDBG Award $16,321 FY15 16 CDBG Award $7,892 FY16 17 CDBG Award $8;283 15 SANTA ROSA PLATEAU NATURE EDUCATION FOUNDATION Inspiring Environmental Stewardship in an Environmental Education Pathway 3rd Grade - Provide funding for 11 round trip bus trips for Third Grade Students. Approximately 46 bus trips are needed from TVUSD to the Reserve each year at an average of $225 per bus. Did not apply FY 2014-15 Did not apply FY 2015-16 $ 2,500 $ 16 SENIOR CITIZENS SERVICE CENTER OF THE TEMECULA RANCHO AREA Senior Citizens Center Food Bank - Purchase nutritious food for low income and homeless individuals and families. $ 5,000 $ 5,000 $ 5,000 $ 4,768.84 CDBG Applicant Senior Citizens Service Center Emergency Food/Temporary Assistance for Needy Families Provision of food and supplies to low-income families, seniors, and homeless Space casts (rent) and food products FY12-13 CDBG Award $11,400 FY13-14 CDBG Award $10,190 FY14-15 CDBG no request FY15-16 CDBG Award $7,892 FY16-17 CDBG Award $8,283 5 6 NAME OF ORGANIZATION PROJECT DESCRIPTION (Summarized) FY 2014-15 AWARD FY2015-16 AWARD FY 2016-17 REQUEST Subcommittee Recommendatio ns 17 SPECIAL OLYMPICS SOUTHERN CALIFORNIA TEMECULA VALLEY Special Olympics Programs for Temecula Valley - Special Olympics provides year-round sports training and competitions to children & adults with intellectual disabilities. Funds will be used for direct program costs including uniforms, transportation and facilities costs. All sports activities, equipment & uniforms are provided to the athletes at no charge. $ 2,500 $ 2,500 $ 5,000 $ 2,268.84 18 T.E.A.M. EVANGELICAL ASSISTANCE MINISTRIES Temecula Community Pantry - Purchase food and supplies to supplement donated items that are given to low income and homeless families, seniors and individuals. $ 2,500 $ 5,000 $ 5,000 $ 4,768.84 CDBG Applicant TEAM Evangelical Assistance Ministries of Rancho, Temecula, Murrieta Valleys Temecula Community Pantry Food, clothing, & counseling services to homeless and low income families. Utilities and telephone services FY12-13 CDBG no request FY13-14 CDBG $0 FY14-15 CDBG $0 FY15-16 CDBG Award $7,892 FY16-17 CDBG Award $8,283 19 TEMECULA SUNRISE ROTARY FOUNDATON (CHRISTMAS DINNER) Temecula Community Christmas Dinner - Purchase a 28 foot trailer with tie downs to store and transport equipment (Santa's Chair & Fireplace, large oven, pots & pans, shelving & supplies) used at the Mary Phillips Senior Center for the Dinner. Funds would supplement a Riverside County CID Grant and Rotary contribution. Did not apply FY 2014-15 Did not apply FY 2015-16 $ 5,000 20 TEMECULA VALLEY ROSE SOCIETY Education Structure - Because no trees are allowed on the property, funding is requested to provide for construction of a roofed structure that would shield approximately 50 people during educational classes and workshops. Did not apply FY 2014-15 Did not apply FY 2015-16 $ 5,000 21 THE ELIZABETH HOSPICE FOUNDATION Dedicated Computer Server - Funding will be used to purchase a dedicated computer server and ethernet switch for the Temecula Office which will allow for faster access to patient records, make it possible to implement teleconferencing and reduces the need for staff to travel to Escondido for meetings. Did not apply FY 2014-15 Declined $ 5,000 6 7 NAME OF ORGANIZATION PROJECT DESCRIPTION (Summarized) FY 2014-15 AWARD FY2015-16 AWARD FY 2016-17 REQUEST Subcommittee Recommendatio ns 22 THESSALONIKA FAMILY SERVICES (dba Rancho Damacitas) Rancho Damacitas Housing - Transitional housing program will allocate funds to cover housing costs & services for 2 former foster youth for 1 year at $2400 each. They will also provide them with education & employment assistance, guidance in developing mentoring relationships and assist with advice about appropriate lifestyle choices. Did not apply FY 2014-15 $ 1,000 $ 5,000 $ 1,768.84 23 TOWARD MAXIMUM INDEPENDENCE Emergency Supply Backpacks/Emergency Evacuation Chair - Purchase 63 Emergency Supply Kits for clients with developmental disabilities & their support staff who work & volunteer in the community. Also purchase an Emergency Evacuation Chair for Temecula Office in case someone in a wheelchair needs to be evacuated. Did not apply FY 2014-15 Did not apply FY 2015-16 $ 5,000 $ 1,768.84 24 VNW-CIRCLE OF CARE, INC. VNW-Circle of Care, Inc. - Distribute donated food items, groceries, and every day necessities to families. Did not apply FY 2014-15 Did not apply FY 2015-16 $ 5,000 $ 1,768.84 CDBG Applicant VW/ Circle of Care Circle of Care Food Ministry Provision of food and supplies to low-income families Consultant cnsultS, equipment, supplies, transportation FY12-13 CDBG no request FY13-14 CDBG Award S10,190 FY14-15 CDBG no request FY15-16 CDBG Award $7,892 FY16-17 CDBG Award S8,283 7 $ 122,500 8 $ 64,108 (TOTAL AVAILABLE BUDGET IS $64,108) NAME OF ORGANIZATION PROJECT DESCRIPTION (Summarized) FY 2014-15 AWARD FY2015-16 AWARD FY 2016-17 REQUEST Subcommittee Recommendatio ns 25 WOMENS BREAST CANCER RESOURCE CENTER (dba Michelle's Place) Breast Health Assistance Program - Provide free & low cost mammograms, ultrasounds and other diagnostic breast health services and guidance to uninsured and underinsured low income women who have symptom of breast cancer and a prescription for diagnostic services. A minimum of 20 women will receive diagnostic tests & financial support and at least 150 women will receive resources. Did not apply FY 2014-15 $5,000 $ 5,000 $ 4,768.84 CDBG Applicant Michelle's Place Breast Health Assistance Program Breast health services to un -insured, low income women. Salaries, diagnostic health services FY12-13 CABG no request FY13-14 CDBG no request FY14-15 CDBG no request FY15-16 CDBG no request FY16-17 CDBG Award $8,283 26 WOUNDED AMERICAN VETERANS EXPERIENCE SCUBA Waves Project - Hire professional dive instructors, dive masters, safety divers, first aid training instructors, provide transportation to dive sites, and purchase/maintain scuba gear for the benefit of disabled veterans. $4,800 $5,000 $5,000 $ 4,768.84 $ 122,500 8 $ 64,108 (TOTAL AVAILABLE BUDGET IS $64,108) City of Temecula 2016-17 CS Funding Program APPLICATION NO. 1 CITY OF TEMECULA FISCAL YEAR 2016-21117 COMMUNITY SERVICE FUNDING PROGRAM AP (Please Pont or Type) 2016-2017 Program Submission Deadline: Friday, Septem er 16, 20116 PROJECT/PROGRAM INFORMATION Amount Requested: $5000 _ (Maximum allowable $5,000 per Organization) Project/Program: Replace front doors at Assistance League Temecula Valley Project/Program Start Date: 11e1,5-.2916_Project/Program End Date: 1-15-2017 1 i(GANIZA. 111111 FON ORNIA.TION and GEOGRi C AREA SERVFD Name of Abbate nt Or, anizati ni Assistance League Temecula V- Hey Website:, 1,av 'fiernecuiavaiiey„assistanceleague.org Contact Paartio DOAC:3 ShZktman Tate/Position: VP of Finance. Contact Person's Email Al dress: MMIMMIN MailingaAddress: 28720 Via Monte:zunia, Tetatecula,CA 92590 Telephone: 951-69440-tft" Year Organization Founded:1989 Number 01 Paid Staff' - Number of Volunteers: 205 Geographic Area(s) the Organization Serves: Temecula and SoLithwest Riverside County Economic Development Region Geographic Area the Pr jeclProgram will Serve (NOTE: Com unity Service Funing Grant must axclusivatheabie u ned to serve 'Fomecula) Temecula„ facility_ site of ALTV,a28720 Vi Montezuma, Temecula, CA 92590 Include a physical dress of Project/Program (if different than Organization's Mailing site): Is this organization incorporated as a non-profit organization? Yes x No_ Of No, then it is ineligible 1 receive City Funding) Provide a copy of your stateme t or non-protit status from the State of Carliiirruid nd Most Recent IRS Form 990. IRS Form 990 is a, public record. Fr.,i,rm 990s for all charities iogistered in California are posted on the tetttorney General's wet; site The web site els offers a searchable database of California cheatties. Forre 990s for 501(c )(3) charities may, be found at GuideStar Date of incorporation as a nonpioflt:JL. Ji 1989 Federal identification number:MEM State identification number: 11111111111_ Submit and Attach Status Verification from internal Revenue. Services and Franchise Tax Board! (print out and attach Deductibllity Status') attach Entity Status Letter) Page 1 out and Has the organization or any with any personal business negotiations, investments, or the past 12 months? Yes members of the Board of Directors of the organization been involved transactions valued over $500 including any business transactions, interests in real property with a Temecula City Council Member during No x If Yes, briefly describe: Is a Temecula City Council Member a member of the Board of Directors or an Officer of the organization? Yes_ No x If Yes, provide Council Member's Name and title within the organization: This application has been authorized by the organization's: Executive Committee_ Board of Directors x Members -at -Large FINANCIAL STATEMENTS PLEASE ATTACH COPIES OF THE CURRENT BUDGET OF THE ORGANIZATION 1 FINANCIAL STATEMENTS (BALANCE STATEMENT AND INCOME STATEMENT). It does not require a CPA's audit, but please submit if available. MISSION STATEMENT Briefly describe the goals and objectives of your organization and community services it provides. . Operation School Balt): Schoolchildren (R-12) are able to select and purchase neve school clothing and shoes of their choosing free of charge at local department stores within the defined services areas of Temecula, Murrieta, Menifee, Lake Elsinore, Wildomar and Romoland. Chapters for Children: is a partnership of seven local Southern California Assistance League chapters who combine financial resources and the time and energy of ehapter volunteers to provide new school clothing to low income military families with dependentschool children stationed at Camp Pendleton.. Save Our Students (SOS): provides duffle bags filled with items for immediate hygiene needs and a change of clothing distributed to Head Start, State Preschool and Special Education Preschool classrooms. Operation Community Outreach: meets a range of community needs on a one-time basis. This program enables the organization to respond to emergency requests for goods and services in a flexible manner. Qperation Foster Youth facilitates collaboration with local foster care homes and foster family agencies to provide science in the form of the basic essentials of clothing and necessary supplies to foster family agencies for children entering the foster care system. Operation SHADES: provides financial literacy classes for targeted youth, ages 16-18. Classes are taught on-site at high school campuses as a full day financial conference. fperation C'.outtne Closet: gives high school foster youth al underprivileged students the opportunity to attend fornnai events in appropriate dresses by providing evening gowns and discounts on tuxedo rentals. Operation Bear' Hug: provides teddy bears to children svho are sick, traumatized or injured who visit local emergency rooms and other agencies that service the corrunurtity. Operation Nonprofit Partnerships: partneis with other community nonprofit organizations to assist in providing needed services to the community. Operation Scholarships: awards financial aid togcaduatuig high school seniors in our local districts. Chants are also awarded to district teachers to enable them to provide enrichment activities for their students. ASSISTEENSPy_Oui junior auxiliary encourages and provides volunteer opportunities for young people in grades 7- 12'..s istcens raise money to fund ongoing, philanthropic programs that benefit their community such as Operation Book Worm, Operation School Bell support, Community Outreach, Rewarding Positive Behavior, Finevest Festival, Rancho Damacitas and Peter Rabbit. Application Page 2 GRANT FUNDING PROJECT/PROGRAM DESCRIPTION NOTE: Receipts/invoices will be required to be submitted to the City to demonstrate that your organization used grant funding awarded by the City to support the project/program as described here. See Compliance Reporting Requirements on Application Page 6 for details. 1. Provide a brief description of the Project/Program (and its objectives) that the City of Temecula grant funding will be used to support. Assistance League of Temecula Valley has a facility located in Temecula, visited by thousands of shoppers taking advantage of the low prices available at the Thrift Shop and utilized by more than 20 nonprofit organizations for monthly meetings and special events. ALTV needs to replace the front doors due to (1) the frame is disintegrating and becoming unstable; (2) it only has 1 inch glass and is not energy efficient; (3) the doors swing -out and are not ADA compliant. ALTV requests grant funding from the City of Temecula to purchase and install a (1) bronze door frame; (2) dual pane glass for energy efficiency; and (3) electronic sliding doors to accommodate the ADA concrete compliant ramp outside door available for wheelchair and walker patrons. 2. Describe how your organization will use the funding awarded? include equipment or services that would be purchased and why. IF ALTV is awaarled monies., they would be applied to the following: Quoted: 1 Storefront Storefront 1 FSC -M Field Labor Note: Supply and install bi-parting double doors with stationary sidelights and transom. Electronic eye inside and out. Dual Pane glass with bronze frame; Stanley Dural Glude #2000 Warranty: 1 year labor Materials are per manufactures warranty. Insulated Glass has 2 year material warranty against failure from install date. All materials are custom made to specific site needs. Application Page 3 3.Explain how the grant funding will specifically benefit Temecula residents. Also, who is the target population and provide the estimated number of people expected to benefit from this Project/Program plus the number of volunteers involved. ALTV operates its offices, Thrift Shop and a Public Meeting room in a single 24,000 sq. foot site at 28720 Via Montezuma, Temecula, CA. In addition to providing the public with affordable shopping opportunities via the Thrift Shop and those in need with services provided by ALTV programs mentioned above, ALTV makes available its public meeting room and kitchen to more than 20 regional nonprofit organizations each month. Volunteers (205), thrift store shoppers (15,000 Temecula residents) and nonprofit organization members are able to shop and/or meet in a safe and comfortable environment. ALTV continues to upgrade its facility to meet all ADA compliance regulations and this fiscal year 2016-2017, ALTV' s Board of Directors has voted to replace the front -entry doors to the ALTV facility. Previously, a ramp was constructed along with railings outside of the current front doors to accommodate wheelchairs and walkers, but the swing -out doors were not able to be replaced at the time with electronic doors that slide open, allowing for wheelchairs and walkers to pass through easily. By replacing these doors we are ensuring the safety of our patrons, volunteers, members and community citizens, in addition to upgrading the facility doors and windows to dual -paned glass in ALTV's effort to become an energy efficient site. AppOication Page 4 FY 2015-16 COMPLIANCE REPORT — PART 1 OF 2 IF your organization is awarded Community Service Funding in FY2015-16, please submit this information by Friday September 9, 2016 If your organization was awarded Fiscal Year 2015-16 grant funding by the City of Temecula, all grant funds received must have been expended prior to June 30, 2016. In addition, all grant funds must be substantiated with proper back-up documentation. Failure to provide proper documentation may jeopardize any future funding. City of Temecula reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. If the funds are not expended in accordance with the approved purpose stated on the Application, the organization will be required to refund the amount of funds. To substantiate that Fiscal Year 2015-16 funds received from the City were expended appropriately, proper back-up documentation must be submitted to the City by Friday, September 9, 2016 to include the following: 1. Copies of invoices/receipts; and 2. For each invoice/receipt, provide a written narrative that explains each of the expenditures listed on the invoice/receipt. Attach the table shown below to each invoice/receipt (add more rows as needed for each expenditure listed on the invoice/receipt) This is not due until September 9, 2016. At that time, fill out table, attach receipts/invoices, and provide to City of Temecula, 41000 Main Street, Temecula, CA 92590 Attn: City Manager's Office by Friday, September 9, 2016. (Make additional copies or larger table if needed to explain all expenditures.) Organization: Assistance Leaque Temecula Valley, Project/Program Name: Ensure ADA compliance and safety for customers, visitors and ALTV volunteers when utilizin+: "Cam ; unit Meetin. Room Amount of Grant Funding Awarded: $5000 Date of Invoice/Receipt Must be dated between July 1, 2015 — June 30, 2016 1/23/2016 8/11/2015 Month and Year Grant Received from City: 11/2015 Describe the expenditure and the purpose of the expenditure MUST support Project/Program Description of Application Replacement of existing flooring with vinyl tile in the kitchen area serving the meeting room and facility. (1) Removal of 7 feet of broken handicap railing currently on the wall next to ramp and install new metal railin ; Explain how the expenditure specifically benefitted Temecula residents If names/addresses of Temecula beneficiaries are available, please attach 22 nonprofit organizations utilize ALTV community meeting room each month. Total Temecula Community Impact: 8,361 participants, 704 hours of room use annually; in addition ALTV monthly meetings are held in the room includes 60-70 Temecula members. Use of the kitchen area is provided to all organizations using the meeting room. This project provides safety for Temecula beneficiaries using the meeting room. Amount of Expenditure $1,875.00, $1,100.00 Note: Total payment amount includes (2) Add a second railing along the edge of the stage and the ramp, starting at podium and ending at the end of the ramp, total of 12 feet. (3) Bolt both railing to floor with six (6) support posts attached in a way that does not leave exposed bolts. Prune and reshape nine (9) CA Pepper trees along parking lot and roadway; hauling and clean-up. $350 for additional contracted work. This project improves the $2,050 safety of Temecula residents that are visiting ALTV by keeping debris at a minimum and maximizing on lighting. FY 2015-16 COMPLIANCE REPORT — PART 2 OF 2 IF your organization is awarded Community Service Funding in FY2015-16, please submit this information by Friday September 9, 2016 Organization; afet for st+ Ar n. 0 G Int Fund ng glue Temecula Valley Project/Progra d ALTV votuhteors who ;utilizin• o a d: $5000 P on aid Yea Line #Be for Piro a /Progra VARIOUS TYPES OF INCOME FOR THE SPECIFIC PROJECT/PROGRAM THAT WAS FUNDED BY COMMUNITY SERVICE FUNDING: Amount of money awarded and received from the City of Temecula Community Support Grant Cash contributed to Project/Program by the Applicant Organization Other funding already awarded In -Kind Match Amount or Volunteer Credit Hours e: Ens re AOA c r piLan e and. ooi nt I eceivel ity „ 111.201 5 VARIOUS TYPES OF EXPENSES FOR THE SPECIFIC PROJECT/PROGRAM THAT WAS FUNDED BY COMMUNITY SERVICE FUNDING: Staffing expense for Project/Program (this amount is ineligible to be funded by City's Grant; however please include) $998 (43 volunteer hours @ $23.22/hr) Equipment expense for Project/Program Food expense for Project/Program Marketing expense for Project/Program Supplies expense for Project/Program Facilities/Rent expense for Project/Program Other expense for Project/Program- Independent Contractors and ALN Volunteer hours -administration TOTAL FY 2016-2017 COMPLIANCE REPORTING REQUIREMENTS - PART 2 OF 2 Fill in the top row and the first two columns NOW to provide a budget of significant activities related to this FY 2016-2017 project/program. The last two columns are not due until September 8, 2017. Organization:A LTV Amount of Grant Funding Requested: RrojectlProgram Naive: FRONT DOOR REPLACEMENT Fiscal Year: 201B-2017 Litre It tins is Project/Progr; FY 2016-2017 VARIOUS TYPES OF INCOME FOR THE SPECIFIC PROJECT/PROGRAM: Budgeted Budgeted Revenues Expenses Actual Revenues Prowl& to City after Project/Program 3s [ompiete and Actua Expenses Provide* to City after Project/Program is Complete and 2 amber a, Amount of money requested from the City of Temecula Community Support Grant (Not to exceed $5,000) Cash contributed to Project/Program by the Applicant Organization Other funding already awarded In -Kind Match Amount or Volunteer Credit Hours VARIOUS TYPES OF EXPENSES FOR THE SPECIFIC PROJECT/PROGRAM: Staffing expense for Project/Program (this amount is ineligible to be funded by City's Grant; however please include) $5,000.00 $10,000.00 $13,730.00 Equipment expense for Project/Program- and Labor Food expense for Project/Program Marketing expense for Project/Program Supplies expense for Project/Program Facilities/Rent expense for Project/Program Other expense for Project/Program- includes costs for electrical, sealing, grout, painting TOTAL BUDGET FOR PROJECT/PROGRAM - $28,730 Application Page 7 SIGNATURE PAGE The applicant acknowledges and agrees to the following. • Is Subject to all Community Service Funding Program requirements including submittal deadlines and payment disbursements. • Every Community Service Funding application is considered individually and on its own merit. Awards will be given to organizations and activities that directly benefit the residents of Temecula. • Funding is not immediately available to the recipient; and requires an award letter signature. Please allow time for checks to be processed. • The awarding of Community Service Funding does not constitute an automatic annual allocation. • The recognition for Community Service Funding should accrue to the City of Temecula. • Community Service Funding must be spent as specified on the application and records may be requested by the City of Temecula to ensure the funds were used appropriately. • Community Service Funding grants will not be awarded or announced within the 60 days before an election in which an awarding Council Member is on the ballot. • The recipient shall provide a full accounting with documentation on the use of awarded funds. The recipient shall return to the City any funds not spent or documented per the signed agreement. We hereby certify the information contained in this application is true to the best of our knowledge and belief. PREPARED BY: Nonprofit Or 11 ant9 Grants SIGNATURE: n NAME and TITLE (Please Print or Type) PRESIDENT or AUTHORIZED OFFICER: Dorcas SVP of Finance NAME and TITLE (Please Print or Type) SIGNATURE: ORGANIZATION NAME: Assistance L TELEPHONE: 951-694-8018 DATE: .21:1417/11, (Month, Day, Year) que of Temecula Valley EMAIL ADDRESS: Application Page 8 Contractor License: 821172 - C17 Federal Tax 067: Andy's Glass & Window Co. 25751 Jefferson Ave Murrieta, CA 92562-6903 PH (951) 677-7421 FAX (951) 677-0383 P/O#: Taken By: Cynthia De La Cruz Installer: SalesRep. Bill To: RETAIL Cust State Tax ID: Cust Fed Tax ID: Ship Via: Adv. Code: Internet ASSISTANCE LEAGUE OF TEMECULA VALLEY 28720 VIA MONTEZUMA XJEFFERSON TEMECULA, CA 92590 Quote: Q57317 'Date: 91712016 ,Time: 04:33 PM Sold To: RETAIL Dorcas Shaktman (951) - DORCAS Qty Part Number Description 1 STOREFRONT Storefront 1 FSC -M Field Labor Note: Supply and install bi-parting double doors with stationary sidelights and transom. Electronic eye inside and out. Dual Pane glass with bronze frame, Stanley Dural Glude #2000 -1 FSC Charitable Contribution by Andy's Glass Estimates given prior to field inspection are only estimates. Quotes are valid for 30 days (or per mfg current promotional deadlines). CA Lien Law will be applied to all field service work. Not responsible for delay caused by manufacturers delays, strike, labor trouble or causes beyond our control. After completion of install, Andy's Glass is not responsible for any breakage or cracking. We strive to be competitive with our prices, therefore we can price match quotes that are of equal product. A copy of the price to match will need to be provided and considered upon owner's approval. Warranty: 1 year labor. Materials are per manufactures warranty. Insulated Glass: 2 year material warranty against failure from install date. All materials are custom made to your specific needs and we are unable to offer cancellations, refunds or credits after the order is placed. Verify your order is correct prior to signing the approvals as we desire your 100% satisfaction! approve this order for processing and agree to the above information and total price Customer Signature: X Date: f( o:- Sell Total $27,460.00 $13,730.00 ($13,730.00) (`} Sub Total: er;; ; J Jt $13,730.00 Tax: $0.00 Total: $13,730.00 ACCESS COVER EXTERIOR Job Name: Andy's Glass .irrieta Location : MURRIETA. CALIFORNIA Door Location : 1/4" 16] SHIM SPACE ELECTRIC SOLENOID LOCK DIRECTIONA1 MOTION SENSOR 6" 1152] STANGUARD C,E x t 45 4E..1, (..!1) • I .,.i : INTERIOR 2 (E) Ill '' - RECESSED 0_ 0 PANIC DEVICE .1 E•1 - W a FRAME WIDTH 4 1(2" [114] 0 7 _ eh ,-- V.EJ SEE cow / THRESHOLD /7 DETAILS LSECTIPN iJola 361 Product Qty: 1 Product : DURAGLIDE 2000 BP Date: Dec 31 2015 CJontrol , • - . • - - • ---Ji 1, 10 ELECTRICAL .1 ...r • • ___!:___. • ____,,,,,,,_i ••••14, ELEVATION VIEVV 168" 02611 PACKAGE VVIDTI l ,..- , STANDUARD ,e,,,SENSOR THRESHOLD INTERIOR EX I EltIOR UGLNCY L3kLAK.OUT SLEILIEING DOORS ONLY 'Sr 72 114' t1:836] PLAN VIEW DIREEeTIONAL MOTION 1 SENSOR EACH SIDE OF DOOR "SX' INTERIOR TERK)R 114'' 61 SHIM SPACE 1 3/4 [44] 'HEADER ABOVE City of Temecula 2016-17 CS Funding Program APPLICATION NO. 2 FISCAL Y R 201 6-20'I 7 CO 1 SERVICE C F DI C PROD' °NI APPLICATION (Please Print or Tvoe) 20164917 Program Submission DeadUUne Friday,' '...8e ern r° , 1 PROJECT/PROG A rk4 >tN FORNILATIO 1 Amount Requested: $ 5000 Project/Program Name: Birth Choice of Temecula Bout . ue and Client Services Project/Program Start Date:ttl ... 2016 Project/Program End Date: I the 2! (Maximum allowable $5,000 per Organization) NII,J,ATION INIF • PHIC AREA SERVED Name of Applicant Organization:_Birth Choice of Temecula _w _ Website: birthchoiceoftemecula.com. bct4life,orq__ Contact Name: Jane e K. Chun Title/Position: Executive Director Contact Person's Email Address contact a birthchoicetem.com & lanettechun(M2irthd comic:tem.com Mailing Address 41750 Winchester Rd. Suite 0, Temecula Ca. 92590 Telephone: (951) 296-3441 Number of Paid Staff: A , Geographic Area(s) the Organization Serves: Temec le Valley Year Organization Founded: 1989 Number of Volunteers:.._.. 28_ Geographic Area the Project/Program will Serve (NOTE: Community Service Funding Grant must exclusively be used to serve Temecula) Temecula Valley Include a physical address of Project/Program (if different than Organization's Mailing Address): Same Is this organization incorporated as a non-profit organization? Yes No__ (If No, then it is ineligible to receive City Funding) Provide a copy of your statement of non-profit status from the State of California and Most Recent IRS Form 990. IRS Form 990 is a public record. Form 990s for all charities registered in California are posted on the Attorney General's web site v wwa ca.faov. The web site also offers a searchable database of California charities. Form 990s for 501(c )(3) charities may be found at GuideStar !Aiww g is estar orq. Date of incorporation as a non-profit: 1990 Federal identification nurrrber. State identification number Submit and Attach Status Verification from Internal Revenue Services and Franchise Tax Board: 1. http://apps.irs, , ov/app?eOs// (print out and attach Deductibility Status) 2. https,//www.ftb.cagovionlineiseif serve entit Latus letter/index.asp„ (print out and attach Entity Status Letter) Application Page 1 Has the organization or any members of the Board of Directors of the organization been involved with any personal business transactions valued over $500 including any business transactions, negotiations, investments, or interests in real property with a Temecula City Council Member during the past 12 months? Yes _ No If Yes, briefly describe: Is a Temecula City Council Member a member of the Board of Directors or an Officer of the organization? Yes No If Yes, provide Council Member's Name and title within the organization: This application has been authorized by the organization's: Executive Committee Board of Directors Members -at -Large FINANCIAL STATEMENTS PLEASE ATTACH COPIES OF THE CURRENT BUDGET OF THE ORGANIZATION / FINANCIAL STATEMENTS (BALANCE STATEMENT AND INCOME STATEMENT). It does not require a CPA's audit, but please submit if available. MISSION STATEMENT Briefly describe the goals and objectives of your organization and community services it provides. See Addendum Mission Statement Application Page 2 GRANT FUNDING PROJECT/PROGRAM DESCRIPTION NOTE: Receipts/invoices will be required to be submitted to the City to demonstrate that your organization used grant funding awarded by the City to support the project/program as described here, See Compliance Reporting Requirements on Application Page 6 for details. 1. Provide a brief description of the Project/Program (and its objectives) that the City of Temecula grant funding will be used to support. See Addendum Pro ect Descri.tion 2. Describe how your organization will use the funding awarded? Include equipment or services that would be purchased and why. See Addendum Application Page 3 3. Explain how the grant funding will specifically benefit Temecula residents. Also, who is the target population and provide the estimated number of people expected to benefit from this Project/Program plus the number of volunteers involved. Application Page 4 Project Description Questions 1, 2 & 3 1. Provide a brief description of the Project/Program (and its objectives) that the City of Temecula grant funding will be used to support. As a pregnancy resource center to the Temecula Valley and surrounding areas, our main goal is to assist the women and families with advocacy and education in order that they may be able to make an informed decision regarding their pregnancy options when faced with an unplanned pregnancy. We then support these women and families with continued care and advocacy, education and when needed, material assistance for their children. 2. Describe how your organization will use the funding awarded? Include equipment or services that would be purchased and why. Funding from this grant would go towards supporting the following areas: 1. Client services and volunteer training. • The monies go toward client brochures, client supplies such as water, client medical care items for ultrasound and pregnancy testing, printing and printed materials, volunteers training materials for excellent client care, misc office supplies that are utilized to serve our clients. 2. Boutique and material resource services. • The monies go toward boutique needs such as hygiene kits filled with items our clients need for basic hygiene. Our boutique clients have many needs and when donations are not available we take from the grant to purchase such items. As a pregnancy resource center to the Temecula Valley and surrounding areas, our main goal is to assist the women and families with advocacy and education in order that they may be able to make an informed decision regarding their pregnancy options when faced with an unplanned pregnancy. We then support these women and families with continued care and advocacy, education and when needed, material assistance for their children. Material assistance is provided through the Mom and Baby Boutique, which can serve up to 150 clients per month with material goods and necessities for their children up to 24 months of age. Updated materials and trainings for our volunteers will be utilized as well as classes and workshops for our clients in order to assist them toward successful outcomes during their pregnancy and also afterward for parenting and healthy life choices. We will be using these funds to enhance our ability to assist with help and hope for the women and families in our community with an unplanned pregnancy. 3. Explain how the grant funding will specifically benefit Temecula residents. Also, who is the target population and provide the estimated number of people expected to benefit from this ProjectlProgram plus the number of volunteers involved. We are available primarily, to all Temecula Residents. One of our main goals is to be the Premiere Pregnancy Resource Center in our Community, thus bringing help and hope to its members so that they have a place to go to in crisis that can meet their needs through either our services or acting as a conduit to refer them to other amazing services offered in Temecula. Our services are meant to assist those located in the Temecula Valley but will also provide for those outside the area when in need. We range from month to month on our clientele but consistently the majority of our clients come from the Temecula Valley. It is safe to say that if we have a month with 125 clients, we can average that around 50% of them are from the Temecula Valley. Currently we have 25 volunteers for advocacy and material assistance and 4 volunteer nurses. This grant allows us to care for our client's needs and use it for their help as far as our Boutique and Advocacy services are concerned. We use these funds to take care of the needs of our clients as well as make sure that we can provide them advocacy through printed material and proper training of volunteers. Mission Statement Briefly describe the goals and objectives of your organization and community services it provides. Describe the ways your organization meets the criteria listed on page 2 of the CS Funding Policy. Birth Choice of Temecula is a Pregnancy Resource Center. We provide those who seek our assistance with the information and resources needed to make an informed decision regarding the viability and sustainability of current and/or future pregnancies, through a comprehensive program that utilizes client advocacy, options education, material resources and referrals to programs for assistance. Birth Choice of Temecula exists to offer hope and compassionate help to those affected by unplanned pregnancy. The objective is to have the advocates, educational resources, medical services and material assistance available to all who come to us for assistance with their unplanned pregnancy or pregnancy related needs. Criteria: A. Is the organization currently non-profit: Yes, Birth Choice of Temecula Inc. is a 501(c)3 Not For Profit Corporation B. Does the organization provide a service to the overall community? Yes, Birth Choice of Temecula provides no -cost pregnancy tests, client advocacy, the Mom and Baby Boutique, workshops and classes, options education, referrals to outside services and organizations that will be able to assist our clients with their needs outside of our scope of services. C. Is the size and make-up of the organization equipped to provide the program/service to the overall community? Yes, Birth Choice is staffed with an Executive Director, Assistant Director, Admin Assistant, Receptionist and Bookkeeper and more than 25 volunteers and 5 Nursing Staff. We are managed by a Board of Directors comprised of 9 members from a variety of educational, business and medical backgrounds. D. What is the public reaction to the group? The community has been very supportive and has rallied around us and our ministry. Many individuals, churches, businesses and other ministries are our donors and collaborate with us to provide effective community service. Our clients are relieved and comforted that we are available to them to assist in their time of great need. E. Does the organization have a high quality level of fiscal management? Yes, Birth Choice utilizes an accounting program that is monitored weekly by a bookkeeper. The Executive Director regularly oversees the use and management of all funds and provides the Board of Directors with regular reporting of finances. A yearly budget is developed and maintained as well as a monthly check up from the Treasurer of the Board of Directors. F. Is the group well organized to ensure longevity in the City of Temecula? Yes, Birth Choice has been in Temecula for over 25 years. We have well established relationships with our community and supporters. We have a Board of Directors that oversees our functionality as well as policies and procedures that guide our governance. G. Is there evidence of satisfactory service provided to the City's citizens? Yes, Birth Choice served 1600 clients in 2015 with 218 pregnancy tests given. We serve anywhere between 150 — 200 clients per month with material assistance and client advocacy. We have worked with Community Mission of Hope and several other churches and agencies to provide care for the clientele that need our services and vice versa. We provide gas and food cards, hygiene items as well as a "pak & play" portable crib for families who are without such basic needs. Our ministry reach is expanding throughout the Temecula area and is allowing us to service more women and families. H. Is the organization free from discrimination based on race, color, creed, nationality, sex, marital status or political affiliation? Yes, we are non -denominational and provide equal access to all of our services regardless of race, religion, creed, nationality, sex, marital status or political affiliation. I. Does the organization require attendance or participation in any political, religious or social activity? No J. Can the organization provide financial statements (prepared using an appropriate method of accounting) to demonstrate sound financial management? Yes, Birth Choice maintains monthly financial reporting to the Executive Director and Board of Directors, which is prepared by our bookkeeper. We file a 990 yearly and use Quick Books for our accounting software. K. Can the organization provide a budget for the fiscal year of request demonstrating cost- effectiveness? Yes, we establish and maintain a budget every year. L. Does the organization make its services available to all? Yes, services are available to anyone who seeks them out at no cost to them. M. Does the organization possess ongoing program evaluation tools? Yes, Birth Choice has established yearly goals and monitors their progress monthly. Determining the effectiveness of said goals is assessed yearly and then adjusted to ensure maximum potential for success. FY 2015-16 (PREVIOUS FISCAL YEAR) COMPLIANCE REPORT — PART 1 OF 2 IF your organization was awarded Community Service Funding in FY2015-16, please submit this information If your organization was awarded Fiscal Year 2015-16 grant funding by the City of Temecula, all grant funds received must have been expended prior to June 30, 2016. In addition, all grant funds must be substantiated with proper back-up documentation. Failure to provide proper documentation may jeopardize any future funding. City of Temecula reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. If the funds were not expended in accordance with the approved purpose stated on the Application, the organization will be required to refund the amount of funds. To substantiate that Fiscal Year 2015-16 funds received from the City were expended appropriately, proper back-up documentation must be submitted to the City by Friday, September 16, 2016 to include the following: 1. Copies of invoices/receipts; and 2. For each invoice/receipt, provide a written narrative that explains each of the expenditures listed on the invoice/receipt. Attach the table shown below to each invoice/receipt (add more rows as needed for each expenditure listed on the invoice/receipt) This is not due until September 8, 2017. At that time, fill out table, attach receipts/invoices, and provide to City of Temecula, 41000 Main Street, Temecula, CA 92590 Attn: City Manager's Office by Friday, September 8, 2017. (Make additional copies or larger table if needed to explain all expenditures.) Organization: eme uleoject/Program Name: Boutique and Client Services Amount of Grant Funding Awarded: 5000 Month and Year Grant Received from City: Dec 2015 Date of Invoice/Receipt Must be dated between July 1, 2015 — June 30, 2016 See Receipts Describe the expenditure and the purpose of the expenditure MUST support Project/Program Description of Application Printing and Leasing of Copier Water for clients Client Literature for education Hygiene Kits for clients Explain how the expenditure specifically benefitted Temecula residents If names/addresses of Temecula beneficiaries are available, please attach Cannot give any names of our clients. Privacy Protection. Office Supplies Hazardous Client Waste Boutique Supplies Application Page 5 Amount of Expenditure FY 2016-2017 COMPLIANCE REPORTING REQUIREMENTS - PART 2 OF 2 Fill in the top row and the first two columns NOW to provide a budget of significant activities related to this FY 2016-2017 project/program. The last two columns are not due until September 8, 2017. Organization: Birth Choice of Te ecu oject/Program Name: Boutique and Client Services Amount of Grant Funding Requested: 5000 Line Items for Project/Program FY 2016-2017 VARIOUS TYPES OF INCOME FOR THE SPECIFIC PROJECT/PROGRAM: Amount of money requested from the City of Temecula Community Support Grant (Not to exceed $5,000) Cash contributed to Project/Program by the Applicant Organization Other funding already awarded In -Kind Match Amount or Volunteer Credit Hours VARIOUS TYPES OF EXPENSES FOR THE SPECIFIC PROJECT/PROGRAM: Staffing expense for Project/Program (this amount is ineligible to be funded by City's Grant; however please include) Budgeted Revenues Fiscal Year: 2016-2017 Budgeted Expenses Actual Revenues Provide to City after Project/Program is complete and by Friday, September 8, 2017 Actual Expenses Provide to City after Project/Program is complete and by Friday, September 8, 2017 $30,000 Equipment expense for Project/Program Food expense for Project/Program Marketing expense for Project/Program Supplies expense for Project/Program Facilities/Rent expense for Project/Program Other expense for Project/Program TOTAL BUDGET FOR PROJECT/PROGRAM $ 241,110 ' $ 258,500 Application Page 7 SIGNATURE PAGE The applicant acknowledges and agrees to the following: • Is Subject to all Community Service Funding Program requirements including submittal deadlines and payment disbursements. • Every Community Service Funding application is considered individually and on its own merit. • Awards will be given to organizations and activities that directly benefit the residents of Temecula. a Funding is not immediately available to the recipient; and requires an award letter signature. Please allow time for checks to be processed. • The awarding of Community Service Funding does not constitute an automatic annual allocation. • The recognition for Community Service Funding should accrue to the City of Temecula. • Community Service Funding must be spent as specified on the application and records may be requested by the City of Temecula to ensure the funds were used appropriately. • Community Service Funding grants will not be awarded or announced within the 60 days before an election in which an awarding Council Member is on the ballot. • The recipient shall provide a full accounting with documentation on the use of awarded funds. The recipient shall return to the City any funds not spent or documented per the signed agreement. We hereby certify the information contained in this application is true to the best of our knowledge and belief. PREPARED BY: Janette K. Chun SIGNATURE_ NAME and TITLE (Please Print or Type) PRESIDENT or AUTHORIZED OFFICER: Janette K. Chun SIGNATURE; ORGANIZATION ME: 4irth NAME and TITLE (Please Print or Type) hoice of Temecula TELEPHONE: 951-296-3441 DATE: September, 6. 2016 (Month, Day, Year) EMAIL ADDRESS: contact@birthchoicetem.com Application Page 8 City of Temecula 2016-17 CS Funding Program APPLICATION NO. 3 CITY OF TEMECULA FISCAL YEAR 20 1 6-20 1 7 COMMUNITY SERVICE FUNDING PROGRAM APPLICATION (Please Print or Type) 2016.2017 Program Subrrtission D diiti 0 ea ne: F n ay October 281 2016 PROJECT/PROGRAM INFO 11, MATION Amount Requested: $ 5,000 (Maximum allowable $5,000 per Organization) Project/Program Name: Before and After-school Transportation Project/Program Start Date: AUfl 10, 2016 Project/Program End Date: j2016 ORGANIZATION INFO 1i 1 I ATION a d GEOG Name of Applicant Organization: Boys & Girls Club of Southwest Co Website: www.bocswc.ord Contact Name: Grant Anderson Contact Person's Email AddressprantacbCSWCQrQ , Mailing Address: PO Box 892349 Temecula CA nt C AREA SERVED Title/Position: CEO Telephone: 951-699-1526 Year Organization Founded: Number of Paid Staff: 36 Number of Volunteers: 50 Geographic Area(s) the Organization Serves: Temecula Murrieta and Lake Elsinore Geographic Area the Project/Program will Serve (NOTE: Community Service Funding Grant must exclusively be used to serve Temecula) Temecula Include a physical address of Project/Program (if different than Organization's Mailing Address): 31465 Via Cordoba Temecula CA 92592 Is this organization incorporated as a non-profit organization? Yes X ineligible to receive City Funding) No (If No, then it is Provide a copy of your statement of non-profit status from the State of California and Most Recent iRS Form 990. IRS Form 990 is a public record. Form 990s for all charities registered in California are posted on the Attorney General's web site wi,vw aq ca.gov. The web site also offers a searchable database of California charities. Form 990s for 501(c )(3) charities may be found at GuideStar www, Date of incorporation as a non-profit: 1996 \ Federal identification number: State identification number: Submit and Attach Status Verification from Internal Revenue Services and Franchise Tax Board: 1. nttp://asps.iirgoviffisp/eosi (print out and attach Deductibility Status) 2. littps://www,ftb,ca.ciovionlineiself serve entity status letterlinclekas2 (print out and attach Entity Status Letter) Application Page 1 Has the organization or any members of the Board of Directors of the organization been involved with any personal business transactions valued over $500 including any business transactions, negotiations, investments, or interests in real property with a Temecula City Council Member during the past 12 months? Yes No X If Yes, briefly describe: Is a Temecula City Council Member a member of the Board of Directors or an Officer of the organization? Yes No X If Yes, provide Council Member's Name and title within the organization: This application has been authorized by the organization's: ecutive ornmmtt " oa o erectors 1 em.ers-at- arge FINANCIAL STATEMENTS PLEASE ATTACH COPIES OF THE CURRENT BUDGET OF THE ORGANIZATION FINANCIAL STATEMENTS (BALANCE STATEMENT AND INCOME STATEMENT). It does not aril bie, MISSION STATEMENT Briefly describe the goals and objectives of your organization and community services it provides. Our mission is to ensure all young people reach their full potential as productive, caring, and responsible citizens. The Boys & Girls Club afterschool program is designed to ensure youth are academically successful, exhibit good character and citizenship, and live a healthy lifestyle. Our youth development strategy includes educational activities focusing on personal development. This sfrate• , .romotes a sense of belon in., use fulness, influence and competence. Activities are offered in the fol owiin+ areas: Character and Leadprshi= the Arts Health and Life skills Education and Technoloand Serfs and Recreation. The Club .fI• I Application Page 2 over 1 000 out h each ur GRANT FUNDING PROSECT/PROGRAM DESCRIPTION NOTE: Receipts/invaices will be required to be submitted to the City to demonstrate that your organization used grant funding awe the City to suppo3'i tht project/program as described here, See Compliance Reporting Requirements on Application Page S for detait de(f by 1. Provide a brief description of the Project/Program (and its objectives) that the City of Temecula grant funding will be used to support. Boys & Girls Club helps to fill the gap between school and home by providing before and after school care Before and after-school programs allow labor force participation by enabling parents to enter and remain in t avo orae. eycrr t. o vfous eCOnOMIC impact to parents is the peace of mind comes with knowing that their children are in a safe, positive place. The Boys & Girls Clubs of Southwest County's — Great Oak Clubhouse— is requesting funding to assist with costs associated with transportation of members to school from the Club in the morning and from schools to the Club in the afternoon. Our objective is to provide transportation for 75 youth to and/or from 12 Temecula schools per day. While at the Boys & Girls Club, our members are able to take advantage of programs led by youth development professionals in the areas of Character and Leadership, the Arts, Health and Life skills, Education and Technology, and Sports and Recreation. 2. Describe how your organization will use the funding awarded? Include equipment or services that would be purchased and why. The Boys & Girls Club of Southwest County's —is requesting a grant to provide before and after school transportation for youth attending our Great Oak Clubhouse in Temecula. The funding will he used for transportation, & ha Girls Club. Nof our members would not have access to the Boys & rls early 60% of our youth qualify for free or reduced lunch. Many of our parents are working in low wage jobs and cannot afford most before or after school programs. Furthermore, 1/3r`' of our children live in single parent households. If the Club was unable to provide transportation, these families would have few other options. Parents may have to choose between working fewer hours or not at all to ensure adequate supervision of their children or take the risk of their children being left home unattended and without access to • roductive activities at home. Application Page 3 3, Explain how the grant funding will specifically benefit Temecula residents. Also, who is the target population and provide the estimated number of people expected to benefit from this Project/Program plus the number of volunteers involved. The grant will only be used for transportation for youth living in Temecula and attending our Great Oak Clubhouse in Temecula. We estimate that 75 youth ages 6-12 per day will utilize our transportation services at our Great Oak Clubhouse per day. Although we do not have volunteers engaged in our transportation program, we estimate our youth to interact with 20 volunteers annually during the afterschool program. Application Page 4 FY 2015-16 (PREVIOUS FISCAL YEAR) COMPLIANCE REPORT — PART 1 OF 2 j your organization was awarded Community Service Funding in FY2015-16, please submit this information If your organization was awarded Fiscal Year 2015-16 grant funding by the City of Temecula, all grant funds received must have been expended prior to June 30, 2016. In addition, all grant funds must be substantiated with proper back-up documentation. Failure to provide proper documentation may jeopardize any future funding. City of Temecula reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. If the funds were not expended in accordance with the approved purpose stated on the Application, the organization will be required to refund the amount of funds. To substantiate that Fiscal Year 2015-16 funds received from the City were expended appropriately, proper back-up documentation must be submitted to the City by Friday, October 28, 2016 to include the following: 1. Copies of invoices/receipts; and 2. For each invoice/receipt, provide a written narrative that explains each of the expenditures listed on the invoice/receipt. Attach the table shown below to each invoice/receipt (add more rows as needed for each expenditure listed on the invoice/receipt) This is not due until September 8, 2017. At that time, fill out table, attach receipts/invoices, and provide to City of Temecula, 41000 Main Street, Temecula, CA 92590 Attn: City Manager's Office by Friday, September 8, 2017. (Make additional copies or larger table if needed to explain all expenditures.) Organization: Project/Program Name: Amount of Grant Funding Awarded: Month and Year Grant Received from City: Date of Invoice/Receipt Must be dated between July 1, 2015 — June 30, 2016 Describe the expenditure and the purpose of the expenditure MUST support Project/Program Description of Application Explain how the expenditure specifically benefitted Temecula residents If names/addresses of Temecula beneficiaries are available, please attach Amount of Expenditure Application Page 5 FY 2016-2017 COMPLIANCE REPORTING REQUIREMENTS - PART 1 OF 2 LE your organization is awarded Community Service Funding in FY2016-17, this information is not due until September 8, 2017 1. an If your organization is awarded Fiscal Year 2016-17 grant funding by the City of Temecula, all grant funds received must be expended prior to June 30, 2017. In addition, all grant funds must be substantiated with proper back-up documentation. Failure to provide proper documentation may jeopardize any future funding. City of Temecula reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. If the funds are not expended in accordance with the approved purpose stated on the Application, the organization will be required to refund the amount of funds. To substantiate that Fiscal Year 2016-17 funds received from the City were expended appropriately, proper back-up documentation must be submitted to the City by Friday, September 8, 2017 to include the following: 1. Copies of invoices/receipts; and 2. For each invoice/receipt, provide a written narrative that explains each of the expenditures listed on the invoice/receipt. Attach the table shown below to each invoice/receipt (add more rows as needed for each expenditure listed on the invoice/receipt) This is not due until September 8, 2017. At that time, fill out table, attach receipts/invoices, and provide to City by Friday, September 8, 2017. (Make additional copies or larger table if needed to explain all expenditures.) Organization: Project/Program Name: Amount of Grant Funding Awarded: Month ;and Year Grant Received from City: Date of Invoice/Receipt Must be dated between July 1, 2016 — June 30, 2017 IMUST Describe the expenditure and the purpose of the expenditure support Project/Program Description of Application Explain how the expenditure specifically benefitted Temecula residents If names/addresses of Temecula beneficiaries are available, please attach Amount of Expenditure I! _ Application Page 6 FY 2016-2017 COMPLIANCE REPORTING REQUIREMENTS - PART 2 OF 2 Fill in the top row and the first two columns NOW to provide a budget of significant activities related to this FY 2016-2017 project/program. The last two columns are not due until September 8, 2017. Organization: Boiris Club of Southwest County ProjectiProgra School Transportation Amount of Grant Funding Requested:. SO00 Line 1 Name: Before and After- Fiscal Year: 2070-2017 s or Project/Pro FY 2016-2017 VARIOUS TYPES OF INCOME FOR THE SPECIFIC PROJECT/PROGRAM: Budgeted'. Revenues Acitwll Revenues Provide to City. after Praj Program is complete' and bar Friday, September 8, 2017 Actual xpenses vide to OW roject/Prograin kx complete and by Friday; Member 8. Amount of money requested from the City of Temecula Community Support Grant (Not to exceed $5,000) Cash contributed to Project/Program by the Applicant Organization Other funding already awarded In -Kind Match Amount or Volunteer Credit Hours VARIOUS TYPES OF EXPENSES FOR THE SPECIFIC PROJECT/PROGRAM: Staffing expense for Project/Program (this amount is ineligible to be funded by City's Grant; however please include) Equipment expense for Project/Program Food expense for Project/Program Marketing expense for Project/Program Supplies expense for Project/Program Facilities/Rent expense for Project/Program Other expense for Project/Program $24,089 $56,468 $52,508 TOTAL BUDGET FOR PROJECT/PROGRAM $33,049 $85,557 $85,557 Application Page 7 SIGNATURE PAGE The applicant acknowledges and agrees to the following: Is Subject to all Community Service Funding Program requirements including submittal deadlines and payment disbursements. Every Community Service Funding application is considered individually and on its own merit. Awards will be given to organizations and activities that directly benefit the residents of Temecula. Funding is not immediately available to the recipient; and requires an award letter signature. Please allow time for checks to be processed. The awarding of Community Service Funding does not constitute an automatic annual allocation. The recognition for Community Service Funding should accrue to the City of Temecula. Community Service Funding must be spent as specified on the application and records may be requested by the City of Temecula to ensure the funds were used appropriately. Community Service Funding grants will not be awarded or announced within the 60 days before an election in which an awarding Council Member is on the ballot. The recipient shall provide a full accounting with documentation on the use of awarded funds. The recipient shall return to the City any funds not spent or documented per the signed agreement. We hereby certify the information contained in this application is true to the best of our knowledge and belief. PREPARED BY: Grant Anderson CEO NAME and TITLE (P. Print or Type) PRESIDENT or AUTHORIZED OFFICER: SIGNATURE: ORGANIZATION N 4,Wr: TELEPHONE: DATE: 2_ NAME and TIT tw (Please Print or Type) (Month, Day, Year) EMAIL ADDRESS: Application Page 8 City of Temecula 2016-17 CS Funding Program APPLICATION NO. 4 CITY OF TEMECULA FISCAL YEAR 2016 -2017 CO UNITY SERVICE FUNDING PROGRAM APPLICATIO (Please Print or Type) 2016-2017 Program Submission Deadline: Friday, September 16, 2016 PROJECT/PROGRAM 0 TION Amount Requested: $1900,00 (Maximum allowable $5,000 per Organization) Project/Program Name: Food Box Pro for Veterans and Families in Temecula Project/Program Start Date: 9-1-2016 Project/Program End Date: 9-1-2017 ORGANIZATION INFORMATION and GEOGRAPHIC AREA SERVED Name of Applicant Organization- California Veteransof Foreu n Wars Motorgyuji Website: www.vfwmotorcycleclub.org Contact Name: Kevin Bussdieker Title/Position: Community Outreach Director Contact Person's Email Address: Mailing Address: Telephone: Year Organizatiofl Founded: 2006 Number of Paid Staff: 0 Number of Volunteers: 60 Geographic Area(s) the Organization Serves: Temecula CA Geographic Area the Project/Program will Serve (NOTE: Community Service Funding Grant must exclusively be used to serve Temecula) Temecula, CA Include a physical address of Project/Program (if different than Organization's Mailing Address): Is this organization incorporated as a non-profit organization? Yes_X No (If No, then it is ineligible to receive City Funding) Provide a copy of your statement of non-profit status from the State of California and Most Recent IRS Form 990. IRS Form 990 is a public record. Form 990s for all charities registered in California are posted on the Attorney General's web site uv. The web site also offers a searchable database of California charities. Form 990s for 501(c )(3) charities may be found at GuideStar VV.APN t. 9511 - Date of incorporation as a non-profit: 2006 Federal identification number: State identification number: Submit and Attach Status Verification from Internal Revenue Services and Franchise Tax Board: 1. 110;idapps.irs,covipoplec)s/ (print out and attach Deductibility Status) 2. https;(iwww,ittLea.cloyipnlinels_e sprve fp)tity_,,status ie:(tertloclex.ap (print out and attach Entity Status Letter) Application Page 1 Has the organization or any members of the Board of Directors of the organization been involved with any personal business transactions valued over $500 including any business transactions, negotiations, investments, or interests in real property with a Temecula City Council Member during the past 12 months? Yes No l if Yes, briefly describe:. Is a Temecula City Council Member a member of the Board of Directors or an Officer of the organization? Yes No X If Yes, provide Council Memberas Name and title within the organization: This application has been authorized by the organization's: Executive Committee Board of Directors YES FINANCIAL STATEMENTS Members -at -Large PLEASE ATTACH COPIES OF THE CURRENT BUDGET OF THE ORGANIZATION / FINANCIAL STATEMENTS (BALANCE STATEMENT AND INCOME STATEMENT). It does not require a CPA's audit, but please submit if available. MISSION STATEMENT Briefly describe the goals and objectives of your organization and community services It provides. To foster camaraderie among United States veterans of overseas conflicts while serving our veterans, the military and our communities for educational and charitable purposes under section 501c3 of the Internal Revenue Code. Overall, the CA VFW MC mission is to make a difference in the lives of veterans and their families having a difficult time navigating the challenges of life after service. The Veterans of Foreign Wars Motorcycle Club (VFW MC) is a family oriented organization that is dedicated to the ideals of the Veterans of Foreign Wars of the United States, the enjoyment of motorcycle riding, and the comradeship of its members. Application Page 2 GRANT FUNIDING PROJECT/PROGRAM DESC.RLPTION NOTE. Receiptsiinvoiees will berequired to be submitted to the City to demonstrate that your organization used grant funding awarded by the City to support the project/program as described here. See Compliance Repotting Requirements on Application Page 6 for details. 1. Provide a brief description of the Project/Program (and its objectives) that the City of Temecula grant funding will be used to support. CA VFW Motorcycles Club's "Food Box Program" began in 2010 and feeds veterans, troops, widows and families in Temecula. In addition, CA VFW Motorcycle Club provides emergency financial aid when needed, home and vehicle repairs and maintenance, and supports Temecula's veteran families via our holiday program (trees and toy drive) as well as infant needs when necessary. 2. Describe how your organization will use the funding awarded? Include equipment or services that would be purchased and why. The "Food Box Program" was started in 2010 with the original goal to help feed retired Veterans in need who have a hard time leaving their homes with little income to afford nutritious food. With great success, we have expanded the initial core program to feed ALL Veterans or any Veteran family in need. In 2016, CA VFW MC fed over 6000 veterans and families and projects continued growth. Each food box feeds one family of four for one week, and food boxes are delivered regularly to those in need. Food is purchased from food banks as well as from Stater Brothers and if granted $5,000 we could potentially purchase 200 weeks of food and feed over 800 people in Temecula. Beneficiaries are any low income veteran, family, widows of veterans and current troops. The "Food Box Program", since 2010 has proven sustainability and is 95% funded by the CA VFW MC. Systems and processes are in place to track the number of food boxes and overall success of meeting our veteran's needs on a monthly and seasonal basis. Rising food prices are a part of life, as well as the need for healthier foods, and CA VFW MC is diligent in efforts to meet the dietary needs of families and elderly veterans who are in great need of nutritious foods. Application Page 3 Explain how the grant funding will specifically benefit Temecula residents. Also, who is the target population and provide the estimated number of people expected to benefit from this Project/Program plus the number of volunteers involved. Beneficiaries (target population) are any low income veteran, family, widows of veterans, and current troops. A grant of $5000.00 will serve 200 families of 4 or over 800 people within the city of Temecula for one week at $25.00 per food box (one food box feeds a family of four for one week). Over 60 volunteers are involved throughout the course of the year. Statement of Need: 45% of returning veterans and families are classified as low-income in Riverside County where their income is reserved first for rent and utilities necessitating a need for healthy food sources to compensate low income needs. Nationally, income levels have not increased for over 15 years as a result of the recession and veterans are particularly hit hard. By providing nutritious meals to vets and their families we serve an important need within our community. Stronger, healthier families are a cornerstone to strong communities like Temecula. By feeding our low income veterans and families we are able to support Temecula and show our respect and care for our veterans, while building stronger relationships and networks that veterans can rely upon in the future for resources and referrals. We are grateful for the support of the City of Temecula. Application Page 4 FY 2015-16 COMPLIANCE REPORT — PART 1 OF 2 CITY MANAGER'S IF your organization is awarded Community Service Funding in FY2015-16PFFICE please submit this information by Friday September 9, 2016 ECEWVE If your organization was awarded Fiscal Year 2015-16 grant funding by the City of Temecula, all grant funds received must have been expended prior to June 30, 2016. In addition, all grant funds must be substantiated with proper back-up documentation. Failure to provide proper documentation may jeopardize any future funding. City of Temecula reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. If the funds are not expended in accordance with the approved purpose stated on the Application, the organization will be required to refund the amount of funds. To substantiate that Fiscal Year 2015-16 funds received from the City were expended appropriately, proper back-up documentation must be submitted to the City by Friday, September 9, 2016 to include the following: 1. Copies of invoices/receipts; and 2. For each invoice/receipt, provide a written narrative that explains each of the expenditures listed on the invoice/receipt. Attach the table shown below to each invoice/receipt (add more rows as needed for each expenditure listed on the invoice/receipt) Ell—ds is not due until September 9, 2016. At that time, fill out table, attach receipts/invoices, and provide to City of Temecula, 41000 Main Street, Temecula, CA 92590 Attn: City Manager's Office by Friday, September 9, 2016, (Make additional copies or larger table if needed to explain all expenditures.) Organization: CA VFW MC®® Project/Prograr Amount of Grant Funding Awarded: _$1500.00 Date of Invoice/Receipt Must be dated between July 1, 2015 — June 30, 2016 Albertsons 4/01/16 Butcher Block 3/5/16 Bievenidos Western Eagle 11/15/15 Win Co Foods 03/18/16 Vons 10/12115 Fresh and Easy 5/21/15 Win Co Foods 01/24/16 Stater Brothers 6/11/16 Nae: "Food Box Program"a Month and Year Grant Received from City: 11/201 Describe the expenditure and the purpose of the expenditure MUST support Project/Program Description of Application Produce, Canned Foods, Meats, Foil and Roasters Butcher Block Meats Meats Food Box Vouchers Can Foods, Meats, Dry goods, Pastas Explain how the expenditure specifically benefitted Temecula residents If names/addresses of Temecula benei'i'claties are evattwlaie, please attach CA VFW MC Food Box Program serves low income veterans and families (Total $320 = > 148 meals served) Baked Goods, Produce Meats Pasta Can Foods, Meats, Dry goods, Pastas Breads, Canned Goods, Pastas, Meats Am•untof Expenditure $154.70 CA VFW MC Food Box Program serves low income veterans and families (Total $479 = > 229 meals served) CA VFW MC Food Box Program serves low income veterans and families (Total $945.84 = 454 meals serve ) Grand meal Total = 831 meals $132.44 x- $32.99 $320.13 — $250.00 $229.01 --- $479. +u1 $96.44 $27.91 316.06 $505.43 $9,, 5,84 ._ . IL!f FY 2015-16 COMPLIANCE REPORT -- PART 2 OF 2 IF your organization is awarded Community Service Funding in FY2015-16, please submit this information by Friday September 9, 2016 Organixalkiafl» CA.VFW MC Amount of Grant Funding Awaide Line Iters f!or Project/'P og 2015-2016 VARIOUS TYPES OF INCOME FOR THE SPECIFIC PROJECT/PROGRAM THAT WAS FUNDED BY COMMUNITY SERVICE FUNDING: Amount of money awarded and received from the City of Temecula Community Support Grant Cash contributed to Project/Program by the Applicant Organization Warne d Year Other funding already awarded In -Kind Match Amount or Volunteer Credit Hours VARIOUS TYPES OF EXPENSES FOR THE SPECIFIC PROJECT/PROGRAM THAT WAS FUNDED BY COMMUNITY SERVICE FUNDING: Staffing expense for Project/Program (this amount is ineligible to be funded by City's Grant; however please include) -at d Sox Progr rent Received from city: A toa1 Revehue Oda'her 9, 2016 1 Expense r"9,2 Equipment expense for Project/Program Food expense for Project/Program Marketing expense for Project/Program Supplies expense for Project/Program Facilities/Rent expense for Project/Program Other expense for Project/Program TOTAL $1500.00 $o $1,500.00 $1,500.00 FY 2016-2017 CC'LIANCE REPORTING REQUIRI L'NTS - PART 2 OF 2 Fill in the top row and the first two columns NOW to provide a budget of significant activities related to this FY 2016-2017 project/program. The last two columns are not due until September 8, 2017. aim Nara: F Ego c Program i al year: 2016-2017 x Program VARIOUS TYPES OF INCOME FOR THE SPECIFIC PROJECT/PROGRAM: id eted Actual `Ac penses Revenues pen Provide to City t"tivrde`ti' r Amount of money requested from the City of Temecula Community Support Grant (Not to exceed $5,000) Cash contributed to Project/Program by the Applicant Organization Other funding already awarded In -Kind Match Amount or Volunteer Credit Hours VARIOUS TYPES OF EXPENSES FOR THE SPECIFIC PROJECT/PROGRAM: Staffing expense for Project/Program (this amount is ineligible to be funded by City's Grant; however please include) Equipment expense for Project/Program Food expense for Project/Program Marketing expense for Project/Program Supplies expense for Project/Program Facilities/Rent expense for Project/Program Other expense for Project/Program TOTAL BUDGET FOR PROJECT/PROGRAM $ 1,500 $ 5,000 $ 15,000 $ 51,500 $ 51,500 $ Application Page 7 1 SIGNATURE PAGESIGNATURE PAGE The applicant acknowledges and agrees to the following: • Is Subject to all Community Service Funding Program requirements including submittal deadlines and payment disbursements. • Every Community Service Funding application is considered individually and on its own merit. • Awards will be given to organizations and activities that directly benefit the residents of Temecula. • Funding is not immediately available to the recipient; and requires an award letter signature. Please allow time fcsr checks to be processed. • The awarding of Community Service Funding does not constitute an automatic annual allocation. • The recognition for Community Service Funding should accrue to the City of Temecula. • Community Service Funding must be spent as specified on the application and records may be requested by the City of Temecula to ensure the funds were used appropriately. Community Service Funding grants will not be awarded or announced within the 60 days before an election in which an awarding Council Member is on the ballot. The recipient shall provide a full accounting with documentation on the use of awarded funds. The recipient shall return to the City any funds not spent or documented per the signed agreement. We hereby certify the information contained in this application is true to the best of our knowledge and belief. PREPARED BY: Non Profit Growth and Grants NAME and TITLE (Please Print or Type) Kevin Bussdieker Director of ._o SIGNATURE: PRESIDENT or AUTHORIZED OFFICER: NAME and TITLE (Please Print or Type) SIGNATURE: ORGANIZATION NAME: California Veterans of Foregin Wars Motorcycle Club TELEPHONE: DATE: EMAIL ADDRESS: (Month, Day, Year) City of Temecula 2016-17 CS Funding Program APP KATION NO. 5 CITY OF TEMECULA FISCAL YEAR 2016-2017 COMMUNITY SERVICE FUNDING PROGRAM APPLICATION (Please Print or Type) 2016-2017 Program Submission Deadline: Friday, September 16, 2016 PROJECT/PROGRAM INFORMATION Amount Requested: $ 5,000 (Maximum allowable $5,000 per Organization) Project/Program Name: Service Dogs for Disabled / Outside Certification Project/Program Start Date: Dec 1, 2016 Project/Program End Date: Nov 30, 2017 ORGANIZATION INFORMATION and GEOGRAPHIC AREA SERVED Name of Applicant Organization: Canine Support Teams, Inc Website: http://www.caninesupeortteams.orq/ Contact Name: Sally Winch Title/Position: Marketing & DeveloepTient Director Contact Person's Email Address r3, i ortt:s t Mailing Address: PO Box. 891781, Temecula, Cie 92589-1767 Telephone:,.9 1.301-3625 Year Organization Founded: 1989 Number of Paid Staff: 7 Number of Volunteers: >200 Geographic Area(s) the Organization Serves: Temecula & Murrieta Valleys, Inland Empire Geographic Area the Project/Program will Serve (NOTE: Community Service Funding Grant must exclusively be used to serve Temecula) Temecula Include a physical address of Project/Program (if different than Organization's Mailing Address), 28500 Scott Rd, Menifee CA 92584 _— Is this organization incorporated as a non-profit organization? Yes X No (If No, then it is ineligible to receive City Funding) Provide a copy of your statement of non-profit status from the State of California and Most Recent IRS Form 990. IRS Form 990 is a public record. Form 990s for all charities registered in California are posted on the Attorney General's web site vowvy.,=, aq p .gov. The web site also offers a searchable database of California charities. Form 990s for 501(c)(3) charities may be found at GuideStar yvsroa.c ict�rs}. Date of incorporation as a non- rofit: A ril 25 1995 ..__ Federal identification number: State identification number: Submit and Attach Status Verification from Internal Revenue Services and Franchise Tax Board: 1. htlp japo.n , gQvl piteasl (print out and attach Deductibility Status) 2. htips://www.ftb.ca g avionliners if serve entity status letteriin l x , s (print out and attach Entity Status Letter) Application Page 1 Has the organization or any members of the Board of Directors of the organization been involved with any personal business transactions valued over $500 including any business transactions, negotiations, investments, or interests in real property with a Temecula City Council Member during the past 12 months? Yes No X If Yes, briefly describe: Is a Temecula City Council Member a member of the Board of Directors or an Officer of the organization? Yes No X If Yes, provide Council Member's Name and title within the organization: This application has been authorized by the organization's: Executive Committee X Board of Directors FINANCIAL STATEMENTS Members -at -Large PLEASE ATTACH COPIES OF THE CURRENT BUDGET OF THE ORGANIZATION / FINANCIAL STATEMENTS (BALANCE STATEMENT AND INCOME STATEMENT). It does not require a CPA's audit, but please submit if available. MISSION STATEMENT Briefly describe the goals and objectives of your organization and community services it provides CanineSupport Teams' mission is to irovide s eciall trained dops to people with disabilities to su ort their e s nal 1 of ssional and occu :ional indeiendence. Canine sus sort Teams has been serving the Terriecula residents since its inception in 198Q. We adhere to the highest standards of hurnane training and treatment of cur dons. All our clients complete an extensive application which includes certification by their doctors. Our Servicgre AW, -compliant and Public Access Test -certified. Application Page 2 GRANT FUNDING PROJECT/PROGRAM DESCRIPTION NOTE: Receipts/invoices will be required to be submitted to the City to demonstrate that your organization used grant funding awarded by the City to support the project/program as described here. See Compliance Reporting Requirements on Application Page 6 for details. 1. Provide a brief description of the Project/Program (and its objectives) that the City of Temecula grant funding will be used to support. Our "Outside Certification" program works directly with disabled individuals to certify their own dogs as ADA Compliant, Public Access Test -certified Service Dogs. Although we specialize in raising, training and placing Service Dogs through our award winnini trainin 01 m am some clients alread have does that are suitable as Service Do s. U on o e sional tem rament assessment and evaluation; qualified dogs are accepted into the training program. Over 4-6 months of advanced training and task work with our professional trainers, the dogs obtain the necessary skills to meet the needs of their owners as Service Dogs. 2. Describe how your organization will use the funding awarded? Include equipment or services that would be purchased and why. Canine Support Teams will use the funds awarded to provide professional services to the disabled clients with their dogs. The clients will receive trainin and instruction on their ri hts and res.onsibthties as owners of Service Dogs. We willprovide printed materials for training and CST branded vests, collar and eash alon with CST identification cards and document to sus ort the clientsADA public access rights 3. Explain how the grant funding will specifically benefit Temecula residents. Also, who is the target population and provide the estimated number of people expected to benefit from this Project/Program plus the number of volunteers involved. Canine Support Teams serves disabled people in the entire southern California region and be ond. However due to our close • roximit and re • uirements for follow -u • and client care most of our clients are right here in and around Temecula. Application Page 3 FY 2016-2017 COMPLIANCE REPORTING REQUIREMENTS - PART 2 OF 2 Fill in the top row and the first two columns NOW to provide a budget of significant activities related to this FY 2016-2017 project/program. The last two columns are not due until September 8, 2017. VARIOUS TYPES OF INCOME FOR THE SPECIFIC PROJECT/PROGRAM: Amount of money requested from the City of Temecula Community Support Grant (Not to exceed $5,000) �.��....._ Cash contributed to Project/Program by the Applicant Organization Other funding already awarded In -Kind Match Amount or Volunteer Credit Hours OR VARIOUS TYPES OF EXPENSES FOR THE SPECIFIC PROJECT/PROGRAM: Staffing expense for Project/Program (this amount is ineligible to be funded by City's Grant; however please include) Equipment expense for Project/Program Food expense for Project/Program $16,800 $2,400 $200 Marketing expense for $ Pr ect/Program Supplies expense for Project/Program $400 Facilities/Rent expense for Project/Program Other expense for Project/Program TOTAL BUDGET FOR PROJECT/PROGRAM $2,000 $21,800 $21,800 Application Page 6 SIGNATURE PAGE The applicant acknowledges and agrees to the following: • Is Subject to all Community Service Funding Program requirements including submittal deadlines and payment disbursements. • Every Community Service Funding application is considered individually and on its own merit. • Awards will be given to organizations and activities that directly benefit the residents of Temecula. • Funding is not immediately available to the recipient; and requires an award letter signature. Please allow time for checks to be processed. • The awarding of Community Service Funding does not constitute an automatic annual allocation. • The recognition for Community Service Funding should accrue to the City ofTemecula. • Community Service Funding must be spent as specified on the application and records may be requested by the City of Temecula to ensure the funds were used appropriately. • Community Service Funding grants will not be awarded or announced within the 60 days before an election in which an awarding Council Member is on the ballot. • The recipient shall provide a full accounting with documentation on the use of awarded funds. The recipient shall return to the City any funds not spent or documented per the signed agreement. We hereby certify the information contained in this application is true to the best of our knowledge and belief. PREPARE SIG+,., ATUR. in , ar titin • ve/ •rn nt Dir c o4 NAME4d TITLE (Please Print or Type) PRESIT' ENT our AUTHORIZED oFF CER SIGN TIDRE, ORG TELE 1 o u re NAME and TITLE (Please Print or Type) NIZATICN NAME, HONE: 951-30 DATE: -3626 u�liine Support Te, ms Inc b r 16. 2''w! 1 ( oath, Er,'?AIL A ay, Year) nder CLQ DRESS: cs it ai d) anipesupporttoa ora Application Page 8 City of Temecula 2016-17 CS Funding Program APPLICATION NO. 6 CITY OF TEMECULA FISCAL YEAR 2016-2017 COMMUNITY SERVICE FUNDING PROGRAM APPLICATION (Please Print or Type) 2016-2017 Program Submission Deadline: Friday, September 16, 2016 PROJECT/PROGRAM INFORMATION Amount Requested: $ $5000 (Maximum allowable $5,000 per Organization) Project/Program Name: Supported Employment for Developmentally Disabled Adults (18-65) Project/Program Start Date:cz_Lgin Project/Program End Date: on-goinq ORGANIYATION INFORMATION and GEOGRAPHIC AREA SERVED Name of Applicant Organization: EXCEED, A Working Solution Website: www.wecgreed.org Contact Name: Lee Trisler, Exec.Dir._ Contact Person's Email Address tee Mailing Address: Title/Position: Ditector o_Deve1cprnent Telephone: 9517663659 Year Organization Founded: 1979 Number of Paid Staff: 162 Number of Volunteers: Geographic Area(s) the Organization Serves: Geographic Area the Project/Program will Serve (NOTE: Community Service Funding Grant must exclusively be used to serve Temecula) Temecula_ Include a physical address of Project/Program (if different than Organization's Mailing Address): Is this organization incorporated as a non-profit organization? Yes No (If No, then it is ineligible to receive City Funding) Provide a copy of your statement of non-profit status from the State of California and Most Recent IRS Form 990. IRS Form 990 is a public record. Form 990s for all charities registered in California are posted on the Attorney Geneles web site ;,; The web site also offers a searchable database or California charities. Form 990s for 501(c 0) chariti s May be found at GW • Star Date of incorporation as a non-profit: 1979 Federal identification number: State identification number:_111111111111 Submit and Attach Status Verification from Internal Revenue Services and Franchise Tax Board: • (print out and attach Deductibility Status) 2. online- - ' - . (print out and attach Entity Status Letter) Application Page 1 Has the organization or any members of the Board of Directors of the organization been involved with any personal business transactions valued over $500 including any business transactions, negotiations, investments, or interests in real property with a Temecula City Council Member duringthe past 12 months? Yes No_ x If Yes, briefly describe: Is a Temecula City Council Member a member of the Board of Directors or an Officer of the organization? Yes_No_ x If Yes, provide Council Member's Name and title within the organization:_ This application has been authorized by the organization's: Executive Committee: x Board of Directors: Members -at -Large PLEASE ATTACH COPIES OF THE CURRENT BUDGET OF THE ORGANIZATION 1 FINANCIAL STATEMENTS (BALANCE STATEMENT AND INCOME STATEMENT). It does not require a CPA's audit, but please submit if available. SEE ATTACHED MLSSION STATEMENT 1 Briefly describe the goals and objectives of your organization and community services it provides. Mission EXCEED, a division of Valley Resource Center, mission is to provide service and advocacy which creates choices and opportunities for adults (18-65) with developmental disabilities to reach their maximum potential. On May 4, 1981, Valley Resource Center received a Fant which helped to establish a facility in San Jacinto. In 1985, a second facility in Perris was opened, In 1987 EXCEED began placing clients in job positions at various businesses in the community. Locations: (1) Work Activity Center & Adult Development Center, 2050 Trumble Rd_, Perris, CA; (2)Work Activity Center & Adult Developmental Center,1285 N. Santa Fe, Hemet, CA; (3) Supported Employe ent,7893, Mission Grove Pkwy S., Suite C, Riverside, CA 92508; (4) Casa del Valle Residential, 789 E. Main St., San Jacinto, CA 92583 Community Sea ices Provided: In addition to the Supported Employment program described in this application under Program Description, EXCEED has two (2) Work Activity Centers that provide vocational training for persons that wish to develop marketable work skills. Clients have the opportunity to work on a variety of contracts including packaging, assembly, labeling, light manufacturing, and mailers from companies such as L.H. Dottie, Bradshaw International, The City of Hemet and Milgard Windows. In addition to specific work skills, the Work Activity Center program stresses the development of appropriate work habits and attitudes. Clients in this program spend their time in paid work and vocational skills training and work towards transitioning to the Supported Employment Program. The Adult Development Center provides basic living skills training, which assists clients in reaching their maximum level of independence and access into the community. Our curriculum includes self -advocacy, mobility training, money management, functional reading and writing, pre -vocational and daily living skills training. Casa del Valle Residential Program provides long-term housing, care and training to 14 adults with development disabilities in a 4,400 square foot, 7 bedroom facility on approximately 0.9 acres. Application Page 2 GRANT FUNDING PROJECT/PROGRAM DESCRIPTION (VOTE: Receipts/invoices will be required to be submitted to the City to demonstrate that your organization used grant funding awarded by the City to support the project/program as described here. See Compliance Reporting Requirements on Application Page 6 for details. 1. Provide a brief description of the Project/Program (and its objectives) that the City of Temecula grant funding will be used to support. The number of individuals with developmental disabilities in the community served by regional centers is expected to increase from 290,496 to 302,610 (FY) 2016-17, a 9.5% growth rate. Program Needs: EXCEED Supported Employment program works with developmentally disabled adults 018»65) and offers job matching and individual placements within the communities of Riverside County. When an inddual enters the program, a match of the client's skills to the appropriate work environment is made. Initially, a Job Coach is assigned to the individual to provide training. Clients receive on-going support as needed In order to maintain or enhance employment. Clients usually work 20 or more hours per week and earn competitive wages. Each client is assigned a coach and that coach may visit 2 to 3 times per month, conducting an assessment of job site, client job skills and addressing any other issues between client and employer. in addition EXCEED provides. Pre -Employment Skills Training to clients qualified for job placement. The training program covers nine different subject matters; for example, resume writing, interview techniques, professional dress code, employment benefits/social security, and are held monthly at five sites in Riverside County (costs for this training are not reimbursed by Dept. of Rehab); Job Trainers/Coaches need technological hardware and software such as tablets and laptops for the field, computers and software for job placementprojectors search and and ro actors and screens for training classes. Program intended Outcome: EXCEED's Supported Employment goal is to find jobs for all of EXCEED clients who are eligible and willing to work. Job Coaches work hard to assist and train clients and help them succeed at their places of employment. 148 developmentally disabled adults are in the Supported Employment program and working within the cities of Riverside County. Program Target Population and Number of People to benefit:: at or below poverty, low to moderate income, under -served, developmentally disabled (mental retardation, cerebral palsy, epilepsy, autism and other neurological handicapping conditions) in Riverside County. 140 clients are part of the Supported Employment program in Riverside, CA, 2. Describe how your organization will use the funding awarded? include equipment or services that would be purchased and why. EXCEED has 4 to 5 job coaches visiting employed clients in the City of Temecula, using their own vehicles and still managing paperwork in their vehicles. EXCEED requests funding for (5) wireless CHROME BOOK tablets (with maintenance agreements) to assist the job coaches in doing their job on the road. Vocational/Job Trainers visit employed clients in Tetnecula, sometimes 2 to 3 times a month, meet with the employer and management to confirm that policies and procedures are being followed, clear up and issues or misunderstandings, work with the employed client to assess their skill level and make recommendations to improve their skill levels. All information is client confidential, but must be reported to the Department of Rehab for reimbursement, therefore it must be accurate. 3. Explain how the grant funding will specifically benefit Temecula residents. Also, who is the target population and provide the estimated number of people expected to benefit from this Project/Program plus the number of volunteers involved. Curreriily, there ar.e 7 EXCEED clients of the supported employment pr exam working , in the City of Tenter Mala 3 female and 4 male. All of theta have been working at businesses like Wel- Mart, Del Taco, Food for Less, and Albertson's for more than 18 months and some up to 10 years. They find their own transportation to and from work, earn competitive wages, and each of them have an assigned EXCEED Job Coach, Application Page 3 FY 2016-2017 COMPLIANCE REPORTING REQUIREMENTS PART 2 OF 2 Fill in the top row and the est two columns NOW to provide a budget of significant activities related to this FY 2016-2017 project/program. The last two columns are not due until September 8, 2017. Drganization:EXCEED, A Working Solution_, Project/ProgramName: Supported Employment for developmentally disabled adults working in Temecula. Amount of Grant Funding Requested: $5,000.00 Line Items for Project/Program FY 2016-2017 VARIOUS TYPES OF INCOME FOR THE SPECIFIC PROJECT/PROGRAM: Amount of money requested from the City of Temecula Community Support Grant (Not to exceed $5,000) Cash contributed to Project/Program by the Applicant Organization- Donations Other funding already awarded -Corporate and foundation grants In -Kind Match Amount or Volunteer Credit Hours VARIOUS TYPES OF EXPENSES FOR THE SPECIFIC PROJECT/PROGRAM: Staffing expense for Project/Program (this amount is ineligible to be funded by City's Grant; however please include'. Budgeted Budgeted Revenues Expenses Actual Revenues Provide to City after Project/Program I$ complete and by Friday, September S, Actual Expenses Provide to City after project/Program is complete and by Friday, September8, 201.7 Equipment expense for Project/Program- includes purchase of CHROMEBOOKS and maintenance. Food expense for Project/Program Marketing expense for Project/Program Supplies expense for Project/Program Facilities/Rent expense for Project/Program Other expense for Project/Program- TOTAL BUDGET FOR PROJECT/PROGRAM Application Page 6 SIGNATURE PAGE The applicant acknowledges and agrees to the following: • Is Subject to all Community Service Funding Program requirements including submittal deadlines and payment disbursements. • Every Community Service Funding application is considered individually and on its own merit. • Awards will be given to organizations and activities that directly benefit the residents of Temecula. • Funding is not immediately available to the recipient; and requires an award letter signature. Please allow time for checks to be processed. • The awarding of Community Service Funding does not constitute an automatic annual allocation. • The recognition forCornmunity Service Funding should accrue to the City of Temecula. • Community Service Funding must be spent as specified on the application and records may be requested by the City of Temecula to ensure the funds were used appropriately. • Community Service Funding grants will not be awarded or announced within the 60 days before an election in which an awarding Council Member is on the ballot. • The recipient shall provide a full accounting with documentation on the use of awarded funds. The recipient shall return to the City any funds not spent or documented per the signed agreement. We hereby certify the information contained in this application is true to the best of our knowledge and belief. PREPARED BY: NONPROFIT GROWTH AND SIGNATtw,M'RE``; TS d TITLE Iaria Prim or T PRESIDENT or AUTHORIZED OFFICER..: Lee Trfs1er, SFr for of EXCE s Print or Tyl SIGNATU ORGANIZATION NAME: EXCEED, A Working Solution TELEPHONE: 951-766-8659 DATE: (Month, Day, Year) EMAIL ADDRESS: leotrisl Application Page 8 eexceed.or City of Temecula 2016-17 CS Funding Program APPLICATION NO. 7 CITY OF TEMECULA. FISCAL Y.A. 2016-2017 COSI UN SERVICE FUNDING PROGRAM APPLICATION (Please Print or Time) PROJECT/PROGRAM INFORMATION Amount Requested: $ 5,000 Project/Program Name: A Brush with Kindness Project/Program Start Date: January 1, 2017 (Maximum allowable $5,000 per Organization) Project/Program End Date: June 20, 2017 ORGANIZATION INFORMATION and GEOGRAPHIC AREA SERVED Name of Applicant Organization: Habitat for Humanity Inland Valley Website: www.habitativ.org Contact Name: Tammy Marine Title/Position: Executive Director Contact Person's Email Address tammyhabitativ.orcl Mailing Address: 27475 Ynez Road, #390, Temecula CA 92591 Telephone: 951-296-3362 Number of Paid Staff: 10 Geographic Area(s) the Organization Serves: City of Temecula Geographic Area the Project/Program will Serve (NOTE: Community Service Funding Grant must exclusively be used to serve Temecula) City of Temecula Include a physical address of Project/Program (if different than Organization's Mailing Address): 41615 Winchester Road, Suite 214, Temecula, CA 92590 Year Organization Founded: 1991 Number of Volunteers: 200 Is this organization incorporated as a non-profit organization? Yes x No (If No, then it is ineligible to receive City Funding) Provide a copy of your statement of non-profit status from the State of California and Most Recent IRS Form 990. IRS Form 990 is a public record. Form 990s for all charities registered in California are posted on the Attorney General's web site www.aq.ca.gov. The web site also offers a searchable database of California charities. Form 990s for 501 (c )(3) charities may be found at GuideStar www.quidestar.org. Date of incorporation as a non - Federal identification number:�I State identification number: rofit: October 21, 2001 Submit and Attach Status Verification from Internal Revenue Services and Franchise Tax Board: 1. http://apps,irs.gov/app/eos/ (print out and attach Deductibility Status) 2, htt)s://www.ftb.ca.■ov/online/self serve entit status letter/index.asp (print out and attach Entity Status Letter) Application Page 1 Has the organization or any members of the Board of Directors of the organization been involved with any personal business transactions valued over $500 including any business transactions, negotiations, investments, or interests in real property with a Temecula City Council Member during the past 12 months? Yes No x If Yes, briefly describe: Is a Temecula City Council Member a member of the Board of Directors or an Officer of the organization? Yes No x If Yes, provide Council Member's Name and title within the organization: This application has been authorized by the organization's: Executive Committee Board of Directors x Members -at -Large TFINANCIAL STATEMENTS PLEASE ATTACH COPIES OF THE CURRENT BUDGET OF THE ORGANIZATION / FINANCIAL STATEMENTS (BALANCE STATEMENT AND INCOME STATEMENT). It does not require a CPA's audit, but please submit if available. MISSION STATEMENT Briefly describe the goals and objectives of your organization and community services it provides. The mission of Habitat for Humanity Inland Valley is to facilitate the dream of homeownership as well as improve living conditions for those in the community. For the last 25 years, Habitat for Humanity IV has been furthering the worldwide Habitat goal of providing simple, affordable homes to qualified families in need. Our local affiliate is completely independent, and all resources help needy Inland Empire residents. Our home building program provides housing for carefully -selected, needy families. Through volunteer labor and donations of money and materials, simple affordable houses are built or rehabilitated. These homes are sold to selected partner families at no profit with no -interest loans and affordable mortgage payments. In turn, Habitat uses the payments towards building still more houses. Every year, we use our two repair programs - A Brush with Kindness and Critical Home Repairs - to help low-income families afford and complete necessary repairs in their homes. In Temecula, there is a strong need for this kind of repair support to keep neighborhoods affordable and well -manicured. Application Page 2 GRANT FUNDING PROJECT/PROGRAM DESCRIPTION NOTE: Receipts/invoices will be required to be submitted to the City to demonstrate that your organization used grant funding awarded by the City to support the project/program as described here. See Compliance Reporting Requirements on Application Page 6 for details. 1. Provide a brief description of the Project/Program (and its objectives) that the City of Temecula grant funding will be used to support. A Brush with Kindness provides materials and expertise necessary to utilize volunteers and staff to fix external defects in neighborhood homes. Homeowners are helped with vital repairs that are out of their affordability or ability range - or both. All participates are low-income homeowners or renters within the City of Temecula who are pre-screened for financial and/or physical need. This program serves senior citizens, those with physical disabilities, working families, veterans and the unemployed - all population groups for whom regular upkeep of their homes presents challenges. With these funds, we will provide the basic supplies needed for Temecula home repairs, such as lumber, nails, paint, concrete, shingles, siding, etc. ABWK is on-going, and funds will be used within 6 months of reciept. For this funding, we will serve any low-income homeowner within the City of Temecula with minor exterior home repair services. We will serve 10-15 individuals between 1/1/17-6/30/17 with 8-10 home repair projects. We estimate that 80-100 volunteers will provide 400-500 hours to improve the neighborhood appearance of housing tracts within the City of Temecula. Typical repairs include landscaping, weed abatement, exterior home painting, fencework, and other various minor repairs, 2. Describe how your organization will use the funding awarded? Include equipment or services that would be purchased and why. We would utilize funding to provide free exterior minor home repair to low-income homeowners within the City of Temecula. Projects would include minor exterior repairs such as: house painting, weed abatement, landscaping, trash abatement, fence installation, painting or repair, yardwork or other minor projects.. Application Page 3 Explain how the grant funding will specifically benefit Temecula residents. Also, who is the target population and provide the estimated number of people expected to benefit from this Project/Program plus the number of volunteers involved. This project is only available to Temecula residents, and will help keep neighborhoods beautiful and homeowners in stable, affordable housing. Many times simple repairs or improvements can cause struggling residents or families to quickly become financially unstable. With the ABWK program, homeowners can gain financial stability, resulting in better outcomes in other areas of their lives such as education, employment and increase quality of life. We will serve any low-income homeowner with the City of Temecula, however, we have seen an increased number of senior citizens and veterans benefit from our programs as they are on limited incomes. Application Page 4 FY 2015-16 (PREVIOUS FISCAL YEAR) COMPLIANCE REPORT — PART 1 OF 2 IF your organization was awarded Community Service Funding in FY2015-16, please submit this information If your organization was awarded Fiscal Year 2015-16 grant funding by the City of Temecula, all grant funds received must have been expended prior to June 30, 2016. In addition, all grant funds must be substantiated with proper back-up documentation. Failure to provide proper documentation may jeopardize any future funding. City of Temecula reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. If the funds were not expended in accordance with the approved purpose stated on the Application, the organization will be required to refund the amount of funds. To substantiate that Fiscal Year 2015-16 funds received from the City were expended appropriately, proper back-up documentation must be submitted to the City by Friday, September 16, 2016 to include the following: 1. Copies of invoices/receipts; and 2. For each invoice/receipt, provide a written narrative that explains each of the expenditures listed on the invoice/receipt. Attach the table shown below to each invoice/receipt (add more rows as needed for each expenditure listed on the invoice/receipt) This is not due until September 16, 2016. At that time, fill out table, attach recitiiptsilnuolccs, and provide to City of Temecula, 41000 Main Street, Temecula, CA 92590 Attn: City Manager's Office by Friday, September 16, 2016. (Make additional copies or larger table if needed to explain all expenditures.) Habitat for Humanity IV Pro A Brush with Kindness Organization: jectlProgram Name: Amount of Grant Funding Awarded: $1,500 Month anJ1,Year Grant Received from City: Nov 2015 Date of Invoice/Receipt Must be dated between July 1, 2015 —June 30, 2016 I Describe the expenditure and the purpose of the expenditure MUST support Project/Program Description of Application Explain how the expenditure specifically benefitted ' Temecula residents If names/addresses of Temecula beneficiaries are available, please attach Amount of Expenditure SEE ATTACHED Application Page 5 TEMECULA COMMUNITY SERVICE FUNDING PROGRAM - FY 2015-2016 - COMPLIANCE REPORTING EXPENSE SUMMARY Expenses: Job Supplies and Expense Hanks's Hardware $ 64.54 '' Hanks's Hardware $ 23.95 Hanks's Hardware $ 173.29 — Home Depot $ 414.10 =---- Joe's Joe's Hardware $ 53.62 Joe's Hardware $ 85.40,---- Joe's 5.40 .,Joe's Hardware $ 75.55 Total $ 890.45 Mileage Morris Pion Debbie Sanine $ 4.37 $ 21.82 — �d172 Total $ 26.19 Volunteer Supplies and Expenses Water - Costco $ Albertsons, Sam's Club, Starbucks \.1»3S $ Tri -Lakes - T-shirts $5.35 per $ Domino's - work day lunches $ Total $ Total Expenses Community Service Grant Funding 2015-2016 313t// � 3 95.90 100.24 291.58 50% of total 265.42 -- 753.14 1,669.78 1,500.00 r L 662 FY 2016-2017_COMPLIANCE REPORTING REQUIREMENTS - PART 1 OF 2 IF your organization is awarded Community Service Funding in FY2016-17, this information is not due until September 8, 2017 COMPLIANCE If your organization is awarded Fiscal Year 2016-17 grant funding by the City of Temecula, all grant funds received must be expended prior to June 30, 2017. In addition, all grant funds must be substantiated with proper back-up documentation. Failure to provide proper documentation may jeopardize any future funding. City of Temecula reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. If the funds are not expended in accordance with the approved purpose stated on the Application, the organization will be required to refund the amount of funds. To substantiate that Fiscal Year 2016-17 funds received from the City were expended appropriately, proper back-up documentation must be submitted to the City by Friday, September 8, 2017 to include the following: 1. Copies of invoices/receipts; and 2. For each invoice/receipt, provide a written narrative that explains each of the expenditures listed on the invoice/receipt. Attach the table shown below to each invoice/receipt (add more rows as needed for each expenditure listed on the invoice/receipt) This is not due until September 8, 2017. At that time, fill out table, attach receipts/invoices, and provide to City by Friday, September 8, 2017. (Make additional copies or larger table if needed to explain all expenditures.) Organization: Amount of Grant Funding Awarded: Project/Program Name: Month and Year Grant Received from City: Date of Invoice/Receipt Must be dated between July 1, 2016 —June 30, 2017 Describe the expenditure and the purpose of the expenditure MUST support Project/Program Description of Application Explain how the expenditure Amount of specifically benefitted Expenditure Temecula residents If names/addresses of Temecula beneficiaries are available, please attach Application Page 6 FY 2016-2017 COMPLIANCE REPORTING REQUIREMENTS - PART 2 OF 2 Fill in the top row and the first two columns NOW to provide a budget of significant activities related to this FY 2016-2017 project/program. The last two columns are not due until September 8, 2017. VARIOUS TYPES OF INCOME FOR THE SPECIFIC PROJECT/PROGRAM: Amount of money requested from the City of Temecula Community Support Grant (Not to exceed $5,000) Cash contributed to Project/Program by the Applicant Organization Other funding already awarded In -Kind Match Amount or Volunteer Credit Hours VARIOUS TYPES OF EXPENSES FOR THE SPECIFIC PROJECT/PROGRAM: Staffing expense for Project/Program (this amount is ineligible to be funded by City's Grant; however please include) Equipment expense for Project/Program Food expense for Project/Program Marketing expense for Project/Program Supplies expense for Project/Program Facilities/Rent expense for Project/Program Other expense for Project/Program TOTAL BUDGET FOR PROJECT/PROGRAM 5,000 $ 5,000 1,000 4,500 1,600 Application Page 7 17,500 SIGNATURE PAGE The applicant acknowledges and agrees to the following: • Is Subject to all Community Service Funding Program requirements including submittal deadlines and payment disbursements. • . Every Community Service Funding application is considered individually and on its own merit. ▪ Awards will be given to organizations and activities that directly benefit the residents of Temecula. • Funding is not immediately available to the recipient; and requires an award letter signature. Please allow time for checks to be processed. • The awarding of Community Service Funding does not constitute an automatic annual allocation. • The recognition for Community Service Funding should accrue to the City of Temecula. • Community Service Funding must be spent as specified on the application and records may be requested by the City of Temecula to ensure the funds were used appropriately. • Community Service Funding grants will not be awarded or announced within the 60 days before an election in which an awarding Council Member is on the ballot. • The recipient shall provide a full accounting with documentation on the use of awarded funds. The recipient shall return to the City any funds not spent or documented per the signed agreement. We hereby certify the information contained in this application is true to the best of our knowledge and belief. PREPARED BY: Tammy Marine, Executive Director NAME and TITLE (Please Print or Type) SIGNATURE: PRESIDENT or AUTHORIZED OFFICER: E and TITLE (Please Print or Type) SIGNATURE: ORGANIZATION NAME: Habitat for Humanity Inland Valley Tammy Marine, Executive Director TELEPHONE: 951-296-3362 DATE: September 14, 2016 (Month, Day, Year) EMAIL ADDRESS: tammy@habitativ.org Application Page 8 City of Temecula 2016-17 CS Funding Program APPLICATION NO. 8 CITY OF TFAVECULtk FISCAL YEAR 20 1 6-20 17 COMMUNITY SERVICE FUNDING PROG 1M APPLICATION (Please Print or Tvoe) PROJECT/PROGRAM INFORMATION Amount Requested: $ $5,000.00 (Maximum allowable $5,000 per Organization) Project/Program Name: Senior Assistance Program Project/Program Start Date: July 01, 2016 Project/Program End Date: June 30, 2017 ORGANIZATION INFORMATION and GEOGRAPHIC AREA SERVED Name of Applicant Organization: Hospice of the Valleys Website: www.Hos iceoftheValle sora Contact Name: Lynette Cvar Title/Position: 1, Contact Person's Email Address LCvarhovscorg Mailing Address; 25240 Hancock Ave. Suite 120, Murrieta, CA 92562 Telephone: (951) 200-7800 Year Organization Founded! 1982 Number of Paid Staff: 60 Number of Volunteers: 75 Geographic Area(s) the Organization Serves: SW Riverside County & Fallbrook Geographic Area the Project/Program will Serve (NOTE: Community Service Funding Grant must exclusively be used to serve Temecula) Temecula Include a physical address of Project/Program (if different than Organization's Mailing Address): Hospice care will be provided to residents residing in the city of Temecula Is this organization incorporated as a non-profit organization? Yes X No (If No, then it is ineligible to receive City Funding) Provide a copy of your statement of non-profit status from the State of California and Most Recent IRS Form 990. IRS Form 990 is a public record. Form 990s for all charities registered in California are posted an the Attorney General's web site www.ac.ca.00v. The web site also offers a searchable database of California charities. Form 990s for 501(c )(3) charities may be found at GuideStar www.guidestar,org. it:6/29/1983 Date of incorporation as a non -pr Federal identification number: State identification number: Submit and Attach Status Verification from Internal Revenue Services and Franchise Tax Board: 1. http:tiapps,irs.gov/appieds/ (print out and attach Deductibility Status) 2. tittps;llyvwvv,ftb.caelf serve entity status letter/index.asg (print out and attach Entity Status Letter) Application Page 1 GRANT FUNDING PROJECT/PROGRAM DESCRIPTION 1 NOTE: Receiptsrinvoices will be required to be submitted to the City to demonstrate that your organization used grant funding awarded by the City to support the project/program as described here. See Compliance Reporting Requirements on Application Page 6 for details. -el 1. Provide a brief description of the Project/Program (and its objectives) that the City of Temecula grant funding will be used to support. The Senior Assistance Program provides comprehensive hospice care to patients and families living in our service area. Our care includes home visits b • rt ci hers of our clinical team 'ain mann en en dwrable medical equipment, nttCbOflS medic.ation delivery. iucouUneiiCC,Sfl I lospice of the Valleys is also an invaluable resource to our patientsfamily members. We provide answers to many questions faced by family members at a very emotional and confusing time in their lives. Hospice of the Valleys helps famil members navi•ate end -of -life decisions and how to best mana e the remainingda s the have with their loved one. Once the patient has passed, we provide bereavement services for at least 13 months through phone calls, visits, bereavement su ort mailin s, and grief su •t /roil s at the May Philips Senior Center in Temecula, and an annual communit Memorial Service of Remembrance at the Temecula Public Library. id other needs that are unh. ue to each individual patient. 2. Describe how your organization will use the funding awarded? Include equipment or services that would be purchased and why. Funding will be used to: 1) increase access to hospice care for those with limited or no funding source; 2) enhance the experience of patients and families at end -of -life by providing tangible support and assistance ( n u members, in nicetir%111- eir neesisi 1)4 rovide kreaveinnUerts such as our grief support groups at the Mary Phillips Senior Center; 4) provide caregiver support; and 5) extend our ability to pay for patients to receive unreimbursed items such as medication delivery, durable medical equipment and medical supplies essential to providing the highest quality comfort care. The Senior Assistance Program exemplifies our long-term commitment to meeting the needs of our community. As a responsible steward of public funds, we continue ongoing efforts to strategically fundraise, work to grow and nurture our donor base, build new funding relationships and raise awareness for meeting the vital needs of patients and families at end -of -life in the city of Temecula. Application Page 3 3. Explain how the grant funding will specifically benefit Temecula residents. Also, who is the target population and provide the estimated number of people expected to benefit from this Project/Program plus the number of volunteers involved. Funds received from the City of Temecula will go directly toward the care of our patients living in Temecula. While most of our patients are senior citizens, Hospice of the Valleys cares for hospice patients of any age living in our service area. 20% of the 400 patients we care for annually reside in Temecula, therefore we estimate that 80 _patients will benefit from the Senior Assistance Program. Those who also benefit from our services are members of the community who attend our free, public grief support groups which are held every two weeks at the Mary Philips Senior Center, and who attend our annual Memorial Service of Remembrance Ternet uJa Public Library. Application Page 4 FY 2015-16 COMPLIANCE REPORT — PART 1 OF 2 IF your organization is awarded Community Service Funding in FY2015-16, please submit this information by Friday September 9, 2016 If your organization was awarder{ Fiscal Year 2015-16 grant funding by the City of Temecula, all grant funds received must have been expended prior to June 30, 2016. In addition, all grant funds must be substantiated with proper back-up documentation. Failure to provide proper documentation may jeopardize any future funding. City of Temecula reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. If the funds are not expended in accordance with the approved purpose stated on the Application, the organization will be required to refund the amount of funds. To substantiate that Fiscal Year 2015-16 funds received from the City were expended appropriately, proper back-up documentation must be submitted to the City by Friday, September 9, 2016 to include the following: 1. Copies of invoices/receipts; and 2. For each invoice/receipt, provide a written narrative that explains each of the expenditures listed on the invoice/receipt. Attach the table shown below to each invoice/receipt (add more rows as needed for each expenditure listed on the invoice/receipt) This is not due until September 9, 2016. At that time, fill out table, attach receipts/invoices, and provide to City of Temecula, 41000 Main Street, Temecula, CA 92590 Attn: City Manager's Office by Friday, September 9, 2016. (Make additional copies or larger table if needed to explain all expenditures.) Organization: Hospice of the Valleys Project/Program Name: Senior Assistance Program Amount of Grant Funding Awarded: $5,000.00 Month and Year Grant Received from City: September 2015 Date of InvoicelReceipt Must be dated between July 1, 2015 —June 30, 2016 07/01/2015 - 06/30/2016 Describe the expenditure and the purpose of the expenditure MUST support Project/Program Description of Application Bi -weekly grief support group at Mary Philips Senior Center. This support group is strictly funded by donations and coninnunity grants. 10/16/2015 II/01/2015 L07/01/2015-06/30/2016 07/01/2015-06/30-2016 Annual nremocial service of remernhrauce at the Temecula Public Library, hosted by our Directors of Spiritual Care & Social Work. Service is free, open to the public, and strictly tended by donations and a0 Ltrni 0 r r: tits ncontinence supplies tor patients. We are !not reimbursed for these supplies, hut our patients and their caregivers rely on them for roper hyteno and ease of care. vtedicanon delivery services. This unreirnburscd service is invaluable to our patients, With death of their loved one being imminent, the last thing a caregiver wants to do is leave their roved one's side in the middle of the night to pick up medication, Explain how the expenditure Amount of specifically benefitted Expenditure Temecula residents If names/addresses of Temecula beneficiaries are available, moose attach Navigating through grief and loss can be a difficult and confusing process. Our chaplain and social worker help those suffering with grief work through their emotions and teach them how to cope. Memorial services provide support to mourners, allows for the embracing of faith & beliefs about life & death, & is an opportunity to honor loved ones after death bicontinencc supplies keep patients comfortable, free of skin irritation, and redu4: the risk of skin wounds. 0 also makes taking care ofanother adult more manageable for th t.iL ver When death of a patient is imminent, the concern caregivers have is that the patient may die when they are not around. Medication delivery gives caregivers peace of mind as they slay by the patient's side. $7,304.94 $728.58 $6,874.80 $1,412.40 FY 2015-16 COMPLIANCE REPORT — PART 2 OF 2 IF your organization is awarded Community Service Funding in FY2015-16, please submit this information by Friday September 9, 2016 tnlnatlort: Hospice of the 1741leys. ProJedtfProgram Name: �• Senior Assistance Program Amount of Grant Funding Awarded:;sMonth and Year Grant Received from City: Line Items for lt►rojectIPro gr " 2o15-ZOWt VARIOUS TYPES OF INCOME FOR THE SPECIFIC PROJECT/PROGRAM THAT WAS FUNDED BY COMMUNITY SERVICE FUNDING: Amount of money awarded and received from the City of Temecula Community Support Grant Cash contributed to Project/Program by the Applicant Organization Other funding already awarded In -Kind Match Amount or Volunteer Credit Hours VARIOUS TYPES OF EXPENSES FOR THE SPECIFIC PROJECT/PROGRAM THAT WAS FUNDED BY COMMUNITY SERVICE FUNDING: Staffing expense for Project/Program (this amount is ineligible to be funded by City's Grant; however please include) Grief support groups and Memorial Service Equipment expense for Project/Program Actual Revenues Friday, September 9, 2016 Septenro Actual Expenses aptember 9, 2016 Food expense for Project/Program Marketing expense for Project/Program Supplies expense for Project/Program Incontinence supplies Facilities/Rent expense for Project/Program Other expense for Project/Program Medication delivery services TOTAL 0.00 0.00 6,874.80 0.00 1,412.40 16,320.72 $ 16,320.72 SIGNATURE PAGE The applicant acknowledges and agrees to the following: • Is Subject to all Community Service Funding Program requirements including submittal deadlines and payment disbursements. e Every Community Service Funding application is considered individually and on its own merit. p Awards will be given to organizations and activities that directly benefit the residents of Temecula. • Funding is not immediately available to the recipient; and requires an award letter signature. Please allow time for checks to be processed. • The awarding of Community Service Funding does not constitute an automatic annual allocation. ▪ The recognition for Community Service Funding should accrue to the City of Temecula. o Community Service Funding must be spent as specified on the application and records may be requested by the City of Temecula to ensure the funds were used appropriately. Community Service Funding grants will not be awarded or announced within the 60 days before an election in which an awarding Council Member is on the ballot. The recipient shall provide a full accounting with documentation on the use of awarded funds. The recipient shall return to the City any funds not spent or documented per the signed agreement. We hereby certify the information contained in this application is true to the best of our knowledge and belief. PREPARED BY: SIGNIATURE , Pamela Chaput, Development Coordinator PRESIDENT «Ir UTHORIZED OFIFIICIEIR SIGNATURE: RGANIZATION Please Print or Type) 14" C:Irnette Cvar, Chief Administrative Officer/CF NAME and TITLE (Please Print or Type) TELEPH®I' E: (951) 2"°""7"" ATEm 111 onth,. Day, Year) Iz : Valleys AIL ADDRESS:_L�'vrf�hu: Application Page 8 City of Temecula 2016-17 CS Funding Program APPLICATION NO. 9 crry OF TEMECULA FISCAL YEAR 2016.2017 UNITY SERVICE FUNDING PROG M APPLICATION (Phase Print nr Tyne) 2016=2017 Program Submission Deadline: Friday, September 16, 2016 PROJECT/PROGRAM INFORMATION Amount Requested: $ i t t000 Project/Program Name: T Project/Program Start Date: (Maximum allowable $5,000 per Organization) Project/Program End Date: (64•s{ --even f June 9" 2016 I erEnf is vne 3ra and Via 2016 ORGANIZATION INFORMATION and GEOGRAPHIC AREA SERVED Name of Applicant Organization: / Onytern4 hor 1 &lcc4'4urea4( /lutAyire1 Floc &feni) COALS Website: N//] Cv'(€nt-\ Contact Name: Pr /5It'f 7 'e, t Title/Position: to - pfNdea Contact Person's Email Address Mailing Address111111- - Telephone: Year Organization Founded: 20Ib Number of Paid Staff: 0 Number of Volunteers: VI_ Geographic Area(s) the Organization Serves_ _ t Geographic Area the Project/Program will Serve (NOTE: Community Service Funding Grant must e clu ivelv_be used to serve Temecula) Tes.2su tot, Include a physical address of Project/Program (if different than Organization's Mailing Address): 3I5 5 tr ./)o Vistri Rd.r Tcai u/ CA 01256/ 2 Is this organization incorporated as a non-profit organization? Yes "7 No (If No, then it is ineligible to receive City Funding) Provide a copy of your statement of non-profit status from the State of California and Most Recent IRS Form 990. IRS Form 990 is a public record. Form 990s for all charities registered in California are posted on the Attorney General's web site v1/4/,\AAt actr;a.tiioy. The web site also offers a searchable database of California charities. Form 990s for 501(c )(3) charities may be found at GuideStar Date of incorporation as a non rofit: Wovenl�� r 47 c)g Federal identification nurnber: State identification number Submit and Attach Status Verification from Internal Revenue Services and Franchise Tax Board. 1. l r,tt s ` Fi o (t.- c r _ leo. (print out and attach Deductibility Status) 2. haps:a/fwE�,��h,_rtb.cgApy/onl,irielscifrv..e _ e, L_ status AqtterlindelLasp. (print out and attach Entity Status Letter) Application Page 1 FINANCIAL STATEMENTS Has the organization or any members of the Board of Directors of the organization been involved with any personal business transactions valued over $500 including any business transactions, negotiations, investments, or interests in real property with a Temecula City Council Member during the past 12 months? Yes No If Yes, briefly describe: Is a Temecula City Council Member a member of the Board of Directors or an Officer of the organization? Yes No If Yes, provide Council Member's Name and title within the organization: This application has been authorized by the organization's: / Executive Committee _ Board of Directors Members -at -Large PLEASE ATTACH COPIES OF THE CURRENT BUDGET OF THE ORGANIZATION / FINANCIAL STATEMENTS (BALANCE STATEMENT AND INCOME STATEMENT). It does not require a CPA's audit, but please submit if available. MISSION STATEMENT Briefly describe the goals and objectives of your organization and community services it provides. 1 Yov a; re n am p ijsi +fir,, tvo► (e. d f +L mS -ft rvt + CO Application Page 2 GRANT FUNDING PROJECT/PROGRAM DESCRIPTION NOTE: Receipts/invoices will be required to be submitted to the City to demonstrate that your organization used grant funding awarded by the City to support the project/program as described here. See Compliance Reporting Requirements on Application Page 6 for details. 1. Provide a brief description of the Project/Program (and its objectives) that the City of Temecula grant funding will be used to support. Tht g4, 3" }"G T- 7; atim fo _ 1ar[c c,onveC cLk'6)'L.S. avla %%la , 1`L-1emurt w.d 't(121&&4ca.►,i►�l K � � tiu yfi rfa , `ket Out GWT1C i t L 4..1eejc;` o _t„fi'til :K TeAter.v jw C ,, r .r ► t r ±i � a R t u t7Vl lJ n trAe ( ' A 4 A - 'SOf 4 VenVed ij n+ iuf rte,_ bate& clik.e..4 2. Describe how your organization will use the funding awarded? Include equipment or services that would be purchased and why. e h( r to4.4. AtV is -+A io t far - Vcnv€ h }lna ��e^+ 1/x%1 i%1 1 W SLi►17b� QT�i (1 c \ova !'' , %MA' +4 1! b S �- akit Wit\ lar+1,1 CiA., a ; i I -ll -f , Application Page 3 3, Explain how the grant funding will specifically benefit Temecula residents. Also, who is the target population and provide the estimated number of people expected to benefit from this Project/Program plus the number of volunteers involved. 4het- dp YMatt {ode- -to hltc. ,,ktv�cr Application Page 4 FY 2016-2017 COMPLIANCE REPORTING REQUIREMENTS -PART 2 OF 2 Fill in the top row and the first two columns NOW to provide a budget of significant activities related to this FY 2016-2017 project/program. The last two columns are not due until September 8, 2017. z tion punt"c►t Gran' ri�;ttes' VARIOUS TYPES OF INCOME FOR THE SPECIFIC PROJECT/PROGRAM: Amount of money requested from the City of Temecula Community Support Grant (Not to exceed $5,000) Cash contributed to Project/Program by the Applicant Organization Other funding already awarded In -Kind Match Amount or Volunteer Credit Hours VARIOUS TYPES OF EXPENSES FOR THE SPECIFIC PROJECT/PROGRAM: Staffing expense for Project/Program (this amount is ineligible to be funded by City's Grant; however please include) Equipment expense for Project/Program Food expense for Project/Program Marketing expense for Project/Program Supplies expense for Project/Program Facilities/Rent expense for Project/Program Other expense for Project/Program TOTAL BUDGET FOR PROJECT/PROGRAM Application Page 7 SIGNATURE PAGE The applicant acknowledges and agrees to the following: • Is Subject to all Community Service Funding Program requirements including submittal deadlines and payment disbursements. • Every Community Service Funding application is considered individually and on its own merit. • Awards will be given to organizations and activities that directly benefit the residents of Temecula. • Funding is not immediately available to the recipient; and requires an award letter signature. Please allow time for checks to be processed. • The awarding of Community Service Funding does not constitute an automatic annual allocation. • The recognition for Community Service Funding should accrue to the City of Temecula. • Community Service Funding must be spent as specified on the application and records may be requested by the City of Temecula to ensure the funds were used appropriately. • Community Service Funding grants will not be awarded or announced within the 60 days before an election in which an awarding Council Member is on the ballot. • The recipient shall provide a full accounting with documentation on the use of awarded funds. The recipient shall return to the City any funds not spent or documented per the signed agreement. We hereby certify the information contained in this application is true to the best of our knowledge and belief. PREPARED BY: pIx ke era!' en NAME and TITLE (Please Print or Type) SIGNATURE; PRESIDENT or AUTHORIZED OFFICER tpiaanM, _ . _._._co n Ty ME and TITLE (Please Print or Type) SIGNATURE°„, ORGANIZATION NAME: To TELEPHONE: DATE: r r q, atoito (Month, Day, Year) EMAIL ADDRESS:_ Application Page 8 City of Temecula 2016-17 CS Funding Program APPLICATION NO. 10 CMC OF', CULA MSC YEAR 2016-2017 CO UNITY SERVICE FUNDING G OG M P„ICATION (Please Print or Tyne) 2016-2017 Program Submission Deadline: Friday, September 16 2016 PROJECT/P OG Amount Requested: $ 110 AM INFORMATI. N Project/Program Name: Project/Program Start Date: 1 60 RGANIZATION E RMATION Name of Applicant Organization:CI_ Website: Contact Name: Contact Person's Email Address Mailing Address:_f, (Maximum allowable $5,000 per Organization) Project/Program End Date:. GE G IC AREA SERVED Title/Position: Lin (-4P4 -t r. Telephone: rear Organization Founded: Number of Paid Number of Volunteers 2-0 - 6C• Geographic Area the Project/Program will Serve (NOTE: Community Service Funding, Grant must exclusively be used to serve Temecula) T e (r'ia S # r -e. =ti .y ' Include a physical address of Project/Program (if different than Organization's Mailing Address): '-',01-i Geographic Area(s) the Organization Serves: Is this organization incorporated as a nonprofit organization? Yes ineligible to receive City Funding) Provide a copy of your statement of nonprofit status from the State of California and Most (If No, then it is Recent IRS Form 990. IRS Form 990 is a public record. Form 990s for all charities registered in California are posted on the Attorney General's web site ,tiyivK E 4. The web site also offers a searchable database of California charities. Form 990s for 501( )(3) charities may be found at GuideStar r• Date of incorporation as a nonprofit:. Federal identification number:_ State identification number: Submit and Attach Status Verification from Internal Revenue Services and Franchise Tax Board: 1. t• 4,2_ (print out and attach Deductibility Status) 2. i.k.) 1'oiwr` .1111; t r_i:rnnf �.�it `ti`, n 'rm _� u; # tt ritncix c i, (print out and attach Entity Status Letter) Application Page 1 Has the organization or any members of the Board of Directors of the organization been involved with any personal business transactions valued over $500 including any business transactions, negotiations, investments, or interests in real property with a Temecula City Council Member during the past 12 months? Yes No X If Yes, briefly describe:. Is a Temecula City Council Member a member of the Board of Directors or an Officer of the organization? Yes No ) If Yes, provide Council Member's Name and title within the organization: This application has been authorized by the organization's: Executive Committee Board of Directors FINANCIAL STATEMENTS Members -at -Large PLEASE ATTACH COPIES OF THE CURRENT BUDGET OF THE ORGANIZATION / FINANCIAL STATEMENTS (BALANCE STATEMENT AND INCOME STATEMENT). It does not require a CPA's audit, but please submit if available. MISSION STATEMENT Briefly describe the goals a d objectives of your organization and community services it provides. Application Page 2 Jacob's ouse MISSION STATEMENT _.ENT Jacob's House is a home of refuge where families and loved ones of those hospitalized in traumatic medical need can find hope, comfort, peace and inspiration. We are a community resource dedicated to serve families in crisis. We do this by providing a shelter for physical, emotional and spiritual support. Board of Directors of Jacob's House, Inc. Founded 2007 GRANT FUNDING PROJECT/PROGRAM DESCRIPTION NOTE: Receipts/invoices will be required to be submitted to the City to demonstrate that your organization used grant funding awarded by the City to support the project/program as described here. See Compliance Reporting Requirements on Application Page 6 for details. Provide a brief description of the Project/Program (and its objectives) that the City of Temecula grant funding will be used to support. 2. Describe how your organization will use the funding awarded? Includq,, ipment or services that would be purchased and why. Application Page 3 3. Explain how the grant funding will specifically benefit Temecula residents. Also, who is the target population and provide the estimated nuu ber of people expected to benefit from this Project/Program plus the number of volunteers involved 7 Application Page 4 Attachment for Lity of Temecula Community Funding Grant Program Fiscal Year 2016-2017 1. Provide a brief description of the Project/Program Land its objectives) that the Cit of Temecula rant funding will be used to support. A. Because our city does not have adequate housing (temporary lodging, Tong -term lodging, nursing home, convalescent, re -habilitation homes, or hospice homes for persons in medical distress, we are sought out by persons/family members in dire need of lodging during the medical crisis event for OUR families and citizens; we are here to provide and serve in that area of need. B. This community resource is for me, for you, for every citizen in Temecula, who does not know what tomorrow may bring in the way of SUDDEN medical crisis. 2. Describe how your organization will use the funding awarded? Include ei merit or services that would be purchased and why, rN A. Jacob's House is now 1 'a long-term planning stage, where we find our current room capacity growing and providing more and more local resources to family members and citizens. B. We are serving 4 family units (14 heads on -a -pillow) per night stay. C. The most probable use of allocated funding, would be, the expansion of our current laundry room, which could be enlarged by pushing out one wall into the family room area. This would allow the purchase of a large commercial washer and dryer. 3. Explain h�� residents. AIs the nt: fin Hi will specifically benefit I� e targt population and provide th e 5 number 'if pe o ale x nefit from this Project/Prr the numb nit rs uu,ived. ecula �ut�d iLws A. Jacob's House, a healthcare hospitality house, provides LODGING for the family members of our community. The citizens who reside in Temecula, work in Temecula, and persons who shop, dine, and come Attachment for uty of Temecula Community Funding Grant Program Fiscal Year 2016-2017 to Temecula to find recreation and vacation, are the persons who we are serving. We serve them, when they are suddenly in our Hospital(s), in traumatic medical crisis. between life and death. B They have NO room in their homes for various reasons, to be able to accommodate their family members during their hospitalizations; they live in an apartment, a condominium, they have all their bedrooms spoken for by their children, or their bedrooms are not suitable for guests. They are not capable to providing a place to shower, sleep, or wait, to anyone, while the citizen is dying. C. Because we are a provider of lodging to ALL age groups, from new/young parents to elderly persons, our provision is desirable and necessary, to our citizens, who may not have been able to have a loved on by their deathbed. Additionally, because we do not ask for donations from our guests, they are able to be accommodated in our community, while the citizen is stabilizing, recuperating, or at end-of- life. We are able to be a resource to ALL age's citizens. Attachment for ..ity of Temecula Community Funding Grant Program Fiscal Year 2016-2017 CASE STORY:. Since taking in our first family in January 2014, we have served 250 family members for 2,000 guest night stays. The first family was an elderly couple, the Bunsen's (whose 52 year old daughter and a 20 year Temecula resident, had Stage 4 cancer with a 20 year old son and a 12 year old grandson), could not stay at their daughter's small cottage home. She was a productive citizen of Temecula, a single mother, whose home was not capable of providing lodging to her own parents. They were guests here at Jacob's House for approximately one month, until their daughter passed away. They were glad to be able to be by here during her last days. They loved the hospitality at Jacob's House, a relationship that was modeled after "Temecula Has Heart" and "Because Nice Matters". FACTOI DS: A. The Board of Directors has adopted a Capital Campaign a Strategic Plan and an Analysis to identify and prioritize our operations; (SWOC/ Strengths, Weaknesses Opportunities and Challenges) for the future of Jacob's House to serve our citizens and guests. B. The purpose and single most important statement from our Board of Directors is from our Mission Statement. We serve our citizens from a pre -established set of criteria: 1. Does the citizen have a severe of life threatening prognosis? 2. Does the citizen have a strong family support system, who must be available for the successful outcome of the medical crisis? 3. Does the citizen's family meet the basic prerequisites for House safety? 4. Who are our community partners? a. The Temecula Chamber b. The Temecula Garden Club c. Church Organizations (PREVIOUS FISCAL YEAR) COMPLIANCE REPORT — PART 1 OF 2 organization was awarded Community Service Funding in FY2015-16, please submit this information If your organization was awarded Fiscal Year 2015-16 grant funding by the City of Temecula, all grant funds receivedmust have been expended prior to June 30, 2016. In addition, all grant funds must be substantiated' with proper back-up documentation. Failure to provide proper documentation may jeopardize any future funding. City of Temecula reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. If the funds were not expended in accordance with the approved purpose stated on the Application, the organization will be required to refund the amount of funds. To substantiate that Fiscal Year 2015-16 funds received frorrl the City were expended appropriately, proper back-up documentation must be submitted to the City by Friday, September 16, 2016 to include the following: 1. Copies of invoices/receipts; and 2. For each invoice/receipt, provide a written narrative that explains each of the expenditures listed on the invoice/receipt. Attach the table shown below to each invoice/receipt (add more rows as needed for each expenditure listed on the invoice/receipt) This is not due until September 8, 2017 At that time, fill out table, attach receipts/invoices, and provide to City of Temecula, 41000 Main Street, Temecula, CA 92590 Attn: City Manager's Office by Friday, September 8, 2017. (Make additional copies or larger table if needed to explain all expenditures.) Organization: Project/Program Name: Amount of Grant Funding Awarded: Date of Invoice/Receipt Must be dated between July 1, 2015 —June 30, 2016 Month and Year Grant Received from City: Describe the expenditure and the purpose of the expenditure MUST support Project/Program Description of Application Explain how the ex uliture specifically ben - ed Temecula re dents If namesladdre: -*s of Temecula beneficiaries are availabl+ +Pease attache. Amount of Expenditure Application Page 5 FY Fv 6-2017 COMPLIANCE REPORTING REQUIREMENTS - PART 1 OF 2 ur organization is awarded Community Service Funding in FY2016-17, this information is not due until September 8, 2017 COMPUANCE If your organization is awarded Fiscal Year 2016-17 grant funding by the City of Temecula, all grant funds received must be expended prior to June 30, 2017. In addition, all grant funds must be substantiated with proper back-up documentation. Faure to provide proper documentation may jeopardize any future funding. City of Temecula reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. if the funds are not expended in accordance with the approved purpose stated on the Application, the organization will be required to refund the amount of funds. To substantiate that Fiscal Year 2016-17 funds received from the City were expended appropriately, proper back-up documentation must be submitted to the City by Friday, September 8, 2017 to include the following: 1. Copies of invoices/receipts; and 2. For each invoice/receipt, provide a written narrative that explains each of the expenditures listed on the invoice/receipt. Attach the table shown below to each invoice/receipt (add more rows as needed for each expenditure listed on the invoice/receipt) This is not due until September 8, 2017. At that time, fill out table, attach receipts/invoices, and provide to City by Friday, September 8, 2017. (Make additional copies or larger table if needed to explain all expenditures.) Organization: Amount of Grant Funding Awarded: Project/Program Name: Month and Year Grant Received from City: Date of Invoice/Receipt Must be dated between July 1, 2016 —June 30, 2017 Describe the expenditure and the purpose of the expenditure MUST support ProiectiProgram Description of Application Explain how the expen re Amount of specifically benefitt Expenditure Temecula reside' s If name/addre.S emectsla beneficiaries ttach are avaiiabl Application Page 6 FY 2016-2017 COMPLIANCE REPORTING REQUIREMENTS - PART 2 OF 2 Fill in the top row and the first two columns NOW to provide a budget of significant activities related to this FY 2016-2017 project/program. The last two columns are not due until September 8, 2017. Organization: Project/Program Name: Fiscal Year: 2016-2017 Amount of Grant Funding Requested: Line items for Project/Progra FY 2016-2017 VARIOUS TYPES OF INCOME FOR THE SPECIFIC PROJECT/PROGRAM: Amount of money requested from the City of Temecula Community Support Grant (Not to exceed $5,000) Cash contributed to Project/Program by the Applicant Organization Other funding already awarded In -Kind Match Amount or Volunteer Credit Fi urs aorko, . Budgeted Budgeted Actual Actual Revenues Expenses Revenues Expenses Provide to City Provide to CRY after after Projett/Progr Project/Program is complet nd is complete and by Frid by Fridat, S r 8, September 8, 2017 VARIOUS TYPES OF EXPENSES FOR TH SPECIFIC PROJECT/PROGRAM: Staffing expense for Project/Pro: 4m (this ajount is ineligible to be funded by City' rant; how' please include) Equipment expense fo roject/Progra Food expense for roject/Progra Marketing e sense for Pr lec Supplie expense for Project/Progra ities/Rent expense for Progra Other expense for Project/Pr am TOTAL BUDGET FOR PROJECT ROGRAM Application Page 7 The applicant acknowledges and agrees to the following: • Is Subject to all Community Service Funding Program requirements including submittal deadlines and payment disbursements. • Every Community Service Funding application is considered individually and on its own merit. • Awards will be given to organizations and activities that directly benefit the residents of Temecula. • Funding is not immediately available to the recipient; and requires an award letter signature. Please allow time for checks to be processed. • The awarding of Community Service Funding does not constitute an automatic annual allocation. • The recognition for Community Service Funding should accrue to the City of Temecula. • Community Service Funding must be spent as specified on the application and records may be requested by the City of Temecula to ensure the funds were used appropriately. • Community Service Funding grants will not be awarded or announced within the 60 days before an election in which an awarding Council Member is on the ballot. • The recipient shall provide a full accounting with documentation on the use of awarded funds. The recipient shall return to the City any funds not spent or documented per the signed agreement. We hereby certify the information contained in this application is true to the best of our knowledge and belief. PREPARED BY: SIGNATURE ITE (Please Print or Type) PRESIDENT or AUTHORIZED OFFICER: SIGNATURE: ORGANIZATION NAME: TELEPHONE: NAME and TITLE (Please Print or Type) DATE: EMAIL ADDRESS - Application Page 8 Fiscal Year 2016-2017 Community Service Funding Program CRITERIA A. Jacob's House, Inc. is a non-profit 501 (3) c. B. We provide a service to the entire community by providing for their families. We provide housing when arriving from out-of-town, in response to referrals from the Temecula Valley Hospital, medical community. Since the City of Temecula is a popular destination, often, there are no vacancies in our local hotels due to the various city activities. C. The size of our facility is adequate for the Mission of our organization at this time. Our occupancy is very transient, based on need (length of medical emergency) and referrals. In the past 3 years since opening for service, we have served 250+ families, for 2,000+ guest night stays. We are certain, expansion of our facility is eminent in the near future. D. We have multiple service clubs, churches, schools, troops, rotary clubs, philanthropists, and volunteers who are providing many needs for the operation of Jacob's House and the families. The size and make- up of the organization is adequate and growing. E. Public reaction to our non-profit is extremely positive. F. Our fiscal management is in the expert hands of local CPA, Mike Noon at Prudhomme Associates, Inc. G. The organization is structured to be available and be one of the City of Temecula's most significant resources available to infinity. H. Our service results have been praised by hospital staff via our two medical Board Members. Families have informed us of how grateful they are to have accommodations during medical crisis, and we have historical proof, by the THANK YOU notes, letters, and testimonials we receive. I. Attached is our Program Philosophy on discrimination. J. We do not require any political, religious, or social activity. K. Attached are our July 2016 Quick Book financials. L. Yes....a budget may be provided on request to by our Accountant. M. Yes per our Program Philosophy, we also have a Strategic Plan and SWOC (Stengths, Weakness, Opportunities, and Challenges) adopted by the Board of Directors, in order to keep our focus on continuous achievement and success. N. We belong to a national association, the Hospital Healthcare Network (HHN) which provides education, resource materials, and tools to provide ongoing program evaluation, resources, networking, and certification. Jacob's House — Hospital Hospitality House PROGRAM PHILOSOPHY: Every day people are in search of hope and healing for a loved one in medical crisis. People travel to and from distant places for cancer treatments, medical treatments, and surgery, to visit and support their loved ones who are hanging in the balance between life and death. Our goal is to serve a vast area of Southern California, the nation, and all parts of the world as a whole; from wherever anyone must travel to seek medical treatment for their loved one; to provide comfortable and convenient lodging is an essential for these people. This essential includes a life-long impact on theirpeace-of-mind, their finances, their extended relationships, and their faith. Jacob's House does not discriminate against anyone because of race, color, and creed, religious or political belief. We are open to all family mernbers of those who are hospitalized and in traumatic medical crisis and are in need of temporary housing during the darkest storms of life. We offer respite, love, hope, and inspiration by providing a home -away -from -home during the hospitalization period. At Jacob's House, a Hospital Hospitality House, we will provide not only an affordable place to stay by asking for a donation only; but a supportive, loving a'nd caring environment. The Jacob's House staff and volunteers will make it their primary rnission and goal to help create a home and family atmosphere for those in need of support, comfort, rest, peace and/or companionship. We will make it a place where those who enter through the doors, will leave knowing, though we may not have been able to change their destiny, we will have taken every possible step to impact their journey. On behalf of the Board of Directors of Jacob's House, Inc. Established 2007 Jacob's House Guest & Patient Data _ 00v,3o 20t c� lnu'av�+�k M EX PATIENT DATA er,,,0/6 ocd qac I, 2i A "heat" map showing the point of origin for U.S. patients. CUBA Ameba, A "heat' map showing the point of origin for Southern California based patients. Jacob's House Guest & Patient Data RAW PATIENT DATA D s ���� S4-utiS It 'MI AM. 2014 -Nr vtst-Ms • 16 patients from Temecula, CA Acworth GA 30101-4387 Aguanga CA 92536 Aguanga CA 92536 Aguanga CA 92536 Aguanga CA 92536-9570 Aguanga CA 92536 Anza CA 92539-9509 Anza CA 92539-0873 Anza CA 92539-1029 Anza CA 92539 Anza CA 92539-9404 Anza CA 92539 Beaumont CA 92223-7420 Brimfield IL 61517-9368 Buena Park CA 90621 Cape ME 04014-7296 Porpoise Carson CA 90745-5413 Chagrin Falls OH 44023-2741 Concord CA 94519-2251 Coolidge AZ 85128 Corona CA 92880-9287 Corona CA 92880-1286 Covina CA 91722-1217 Duarte CA 91010-3250 Edmond OK 73012 Edmonton AB T5R 5S7 EI Centro CA 92243-3927 Fallbrook CA 92028-2518 Fallbrook CA 92028-4315 Flowood MS 39232-6609 Garland TX 75044-2836 Healdsburg CA • 95448-8006 Heber CA 92249-9739 Hemet CA 92544-4617 Hemet CA 92545-4734 Hemet CA 92545-8704 Huntington CA 92648 Beach Inglewood CA 90303 La Habra CA 90631-6575 Jacob's House Guest & Patient Data Lake Elsinore CA 92530-4752 Lake Elsinore CA 92532 Las Vegas NV 89149 Long Beach CA 90802 Los Angeles CA 90032-3608 Los Angeles CA 90020-5005 Los Angeles CA ,90007 Los Angeles CA 90101 Los Angeles CA 90033 Maynooth County Kildare Mentone CA 92359 Moreno Valley Moreno CA 92553 Valley Murrieta CA 92562 Murrieta CA 92562-4325 Murrieta CA 92562-4313 Murrieta CA 92563-3712 Newport CA 92660-5433 Beach Newport CA 92660-0701 Beach Oceanside CA 92057-5104 Okeechobee FL 34974-6545 Pea Ridge AR 72751-3917 Peoria IL 61603-1448 Ramona CA 92065-3109 Salinas CA 93907 San Jacinto CA 92583-3206 San Jose CA 95138-1835 San Juan CA 92675-4628 Capistrano Scarborough ON M1V 2S5 Scottsdale AZ 85255 Scottsdale AZ 85266-4223 Simi Valley CA 93063-4531 Sun City CA 92586-2177 Sun City CA 92584-9475 Sun City CA 92586-2407 Sun City CA 92586 Temecula CA 92591-1992 Temecula CA 92592-5633 Temecula CA 92592-1315 Temecula CA 92591-7903 Jacob's House Guest & Patient Data Temecula CA 92592-9368 Temecula CA 92592 Temecula CA 92592 Temecula CA 92592 Temecula CA 92592-2812 Temecula CA 92591 Temecula CA 92591-2010 Temecula CA 92591-3841 Temecula CA 92592-9389 Temecula CA 92592-4372 Temecula CA 92591 Temecula CA 92591-4964 Tulsa OK 74129-7439 Turlock CA 95382-7269 Twin Peaks CA 92391-1323 Vallejo CA 94589-2450 Wildomar CA 92595-8343 Wildomar CA 92595-0815 Winchester CA 92596-9379 PATIENT DIAGNOSIS ACUTE PANCREATITUS ACUTE RENAL FAILURE ALCOHOL WITHDRAWL ALOC, ACUTE UTI, RENAL FALURE, HYPONATERMIA AMPUTATION/INFECTION ANOXIC BRAIN INJURY ASPIRATION,PNEUMONIA,PANCREATITUS BROKEN HIP/SURGERY CANCER CANCER CANCER CAR CRASH CARDIAC ISSUES CEREBAL PALSY, MR, AUTISM CHEST PAINS CRITICAL CRITICAL CRITICAL - ICU CVA DEMENTIA,AFIB,ETC. Jacob's House Guest & Patient Data DIRT BIKING ACCIDENT DYSNEA ELEVATED TROPONIN END STAGE COPD END STAGE LIVER CANCER END STAGE RENAL & LIVER FAILURE FRACTURED PELVIS GBM -4 GENERALIZED WEAKNESS HIM /INFLUENZA HEAD TRAUMA HEART SURGERY HEPATOXICITY HIP FRACTURE/CARDIAC ARREST ICU INTESTINAL OBSTRUCTION INTRACRANIAL BLEED INTRACRANIAL HEMMORAGE ISCHEMIC STROKE IV STEM1 KIDNEY FAILURE LOW HEMOGLOBIN LUNG CA C METS OPEN HEART SURGERY OPEN HEART SURGERY PACEMAKER SURGERY PANCREATITIS PREMATURE BABIES PREMATURE BABIES PREMATURE BIRTH PULMONARY EMBOLISM RESPITORY DISTRESS RESPITORY DISTRESS RESPITORY DISTRESS RESPITORY FAILURE SEPSIS SEPSIS, PNEUMONIA SEPSIS/PNA SEVERE BRAIN INJURY SIRS-PNA SQUENMOUS CELL CARCINOMA STAGE 4 CANCER STATUS EPILEPTICUS STATUS POST THORACOTOMY STEMI Jacob's House Guest & Patient Data STROKE/NOT EXPECTED TO SURVIVE SUB ARACHNOID HEMORRAGE SVT TERMINAL UNKNOWN HOSPITAL DATA Hospital Temecula Valley Hospital Rancho Ssrin«s Rady's @ Rancho Springa Inland Valley Other (Hernet, Escondido, etc.,) # of Patients 73 9 14 AVERAGE LENGTH OF STAY (FOR GUESTS) 8 nights TOTAL GUEST NIGHT STAYS 2,500 (and growing) NUMBER OF FAMILY MEMBERS SERVED 312 6 Jacob's House Guest & Patient Data WHERE OUR FAMILIES COME FROM City of Temecula 2016-17 CS Funding Program APPLICATION NO. 11 CITY OF TEMECULA FISCAL YE 2016-2017 COMMUNITY SERVICE FUNDING PROG (Please Print or TvtwJ 2016-201°m�: �^m� Friday, October 2 2016 PROJECT/PROGRAM INF � MATION � - - � ------- � allowable OOO�er{)rgmn�ahon> Amount Requested: $ 500000 /uvn+^. Organization) P �ec�ProgrmmN�nl�� OURN|CH0U\GFOUNDATION AFTER SCHOOL PROGRAMS �-" ONGOING Project/Program Gto�Date: IMMEDIATELY ProyaoVrno0ranlEnd Date: and�� �����Ky0C A�UA SERVED ������������mu�� �� OURN|CH{}LASFOUND/�lON NanneofAmn|�ant(]rgan�adon:_______ VV�8�OURN|�HOL\SFOUNDAT0NORS Website: ' Contact Name: MARK ANSELMO Title/Position: CO-FOUNDER Address Mailing Address: 31493 RANCHO PUEBLO RD, #205, TEMECULA, CA 92592 ---------- Year Organization 20O5 Telephone: ' ' - _ _ Nunmberof V�eare� 1n»+o|un Nu[O��rC�P�|� —�� Geographic Anaa��the {}r8anicm�onSemeo. TEK�ECULAVALLEY __ Geographic Area the e Project/Program will Serve (NOTE: Community Service Funding Grant must exc|.lz"kL- euaedtooarveTemecu|m)TEK8ECULA_ Include a physical addressof Project/Program (if different than Organization's Mailing Address): Is this organization incorporated as a non-profit organization? Yes X No__. (If No, then it is ineligible to receive City Funding) Provide a copy of your statement of non-profit status from the State of California and Most Recent IRS Form 990. IRS Form 900 is a public record. Form 890s for all charities registered in CG|iforOimoepoeted on the Attorney [ vv G���[��eb site y��v�&cz���. The - web site also offers a searchable databaseof California Ch@hhes, Form 990s for 501(t )(3) charities may be found at GuideStar erg,. 10/31/2011 AS ONF FOR AUTISM, INC Date of incorporation as a non-profit: Federal identification number: State identification number: Submit and Attach Status Verification from Internal Revenue Services and Franchise Tax Board: 1. (�hOtOUtGOd8�8ch Deductibility Status) ----------�� ��� (print out and 2. neiseif ==�___-__-_____ attach Entity Status Letter) Application Page 1 Has the organization or any members of the Board of Directors of the organization been involved with any personal business transactions valued over $500 including any business transactions, negotiations, investments, or interests in real property with a Temecula City Council Member during the past 12 months? Yes No X If Yes, briefly describe: Is a Temecula City Council Member a member of the Board of Directors or an Officer of the organization? Yes No X If Yes, provide Council Member's Name and title within the organization: This application has been authorized by the organization's: Executive Committee Board of Directors X Members -at -Large FINANCIAL STATEMENTS PLEASE ATTACH COPIES OF THE CURRENT BUDGET OF THE ORGANIZATION 1 FINANCIAL STATEMENTS (BALANCE STATEMENT AND INCOME STATEMENT). It does not require a CPA's audit, but please submit if available. MISSION STATEMENT Briefly describe the goals and objectives of your organization and community services it provides. TO PROVIDE SUPPORT TO THE LOCAL AUTISM COMMUNITY THROUGH SOCIAL AND PROGRAMS. Application Page 2 GRANT FUNDING PROJECT/PROGRAM DESCRIPTION NOTE: Receipts/invoices will be required to be submitted to the City to demonstrate that your organization used grant funding awarded by the City to support the project/program as described here. See Compliance Reporting Requirements on Application Page 6 for details. 1. Provide a brief description of the Project/Program (and its objectives) that the City of Temecula grant funding will be used to support. WE WILL USE THE FUNDING TO PROVIDE AFTER SCHOOL PROGRAMS THAT WILL INCLUDE SPORTS PROGRAMS, VOCATIONAL TRAINING, FAMILY EVENTS AND MORE. 2. Describe how your organization will use the funding awarded? Include equipment or services that would be purchased and why. WE WILL USE THE FUNDING TO PROVIDE UNIFORMS AND TROPHIES FOR SPORTS EVENTS, PROVIDE SOCIAL OPPORTUNITIES FOR FAMILIES AND PURCHASE EQUIPMENT FOR VOCATIONAL TRAINING. Application Page 3 3. Explain how the grant funding will specifically benefit Temecula residents. Also, who is the target population and provide the estimated number of people expected to benefit from this Project/Program plus the number of volunteers involved. OUR PROGRAMS ARE AVAILABLE TO TEMECULA RESIDENTS AT NO CHARGE. OUR TARGET POPULATION IS THE AUTISTIC COMMUNITY WHICH IS ESTIMATED TO IMPACT OVER 1000 HOUSEHOLDS IN THE TEMECULA VALLEY. Application Page 4 STG ATUR)l PAGE The applicant acknowledges and agrees to the following: • Is Subject to all Community Service Funding Program requirements including submittal deadlines and payment disbursements. • Every Community Service Funding application is considered individually and on its own merit. • Awards will be given to organizations and activities that directly benefit the residents of Temecula. • Funding is not immediately available to the recipient; and requires an award letter signature. Please allow time for checks to be processed. • The awarding of Community Service Funding does not constitute an automatic annual allocation. • The recognition for Community Service Funding should accrue to the City of Temecula. • Community Service Funding must be spent as specified on the application and records may be requested by the City of Temecula to ensure the funds were used appropriately. • Community Service Funding grants will not be awarded or announced within the 60 days before an election in which an awarding Council Member is on the ballot. • The recipient shall provide a full accounting with documentation on the use of awarded funds. The recipient shall return to the City any funds not spent or documented per the signed agreement. We hereby certify the information contained in this application is true to the best of our knowledge and belief. PREPARED BY: l SIGNATURE: NAME and TIT E (Please Print or Type) PRESIDENT or AUTHORIZED OFFICER: SIGNATURE: ORGANIZATION NAME: D"2 -- TELEPHONE: NAME and TITLE (Please 'rine or Type) DATE: 20 (Month, Day, Year) 't. EMAIL ADDRESS: Application Page 8 City of Temecula 2016-17 CS Funding Program APPLICATION NO. 12 ROSE AGAIN -FDL,...,4 0 August 12, 2016 City of Temecula Community Service Funding City Manager's Office Attn: Betsy Lowrey 41000 Main Street Temecula, CA 92590 Dear Betsy, Please find enclosed Rose Again Foundation's application for the fiscal year 2016-20'17 Community Service Funding Program. We thank the City of Temecula for the opportunity to apply for this grant and for your support over the previous two years. Your coniributions {lave irnproved the lives of local foster children and emancipated youth. These kids are our future teachers, nurses, entrepreneurs, leaders and philanthropists and with your support we have strengthened their character, confidence and ability to believe in themselves. it is Our pleasuie to serve them and we are grateful tor your support. With kind regards, Rhonda Reinke Executive Director Rose Again Foundation cc: Board of Directors 33353 Temecula Pim, Ste 104 PMB 224 1 Temecula, CA 92592 (951) 970-2518 RoseAgainfound3tion@grnail.com RoseAgalffoundation orq crrY FISCAL, YEAR20I 6-20 17 CO U SERVICE FUNDING FROG -. (Please Print or Tyne) PROJECT/PROGRAM INFORMATION Amount Requested: $ 5,000 (Maximum allowable $5,000 per Organization) Project/Program Name: _Kids of Surnmer / Kids Soar Program Project/Program Start Date: September 1, 2016 Project/Program End Date: August 31, 2017 ORGANIZATION INFORMATION and GEOGRAPHIC AREA SERVED Name of Applicant Organization: Rose A.ain Foundation Website: RoseAgainFoundation.orca Contact Name: Rhonda Reinke _ Title/Position: Contact Person's Email AddressRoseA ainFoundation •rrsail.corn Mailing Address: 33353 Temecula P 104, #224 Temecula CA 92592 Telephone: 951-970-2518 Year Organization Founded: 2013 Number of Paid Staff: ca Number of Volunteers: Geographic Area(s) the Organization Serves: Southwest RiversideCount Geographic Area the Project/Program will Serve (NOTE: CommunityService Funding Grant must exclusively be used to serve Temecula) Temecula foster children and emancipated foster youth Include a physical address of Project/Program (if different than Organization's Mailing Address): Locations include City Parks and Recreations and inde+endentbusinesses offerin. activities: Is this organization incorporated as a non-profit organization? Yes X No (If No, then it is ineligible to receive City Funding) Provide a copy of your statement of non-profit status from the State of California and Most Recent IRS Form 990. IRS Form 990 is a public record. Form 990s for all charities registered in California are posted on the Attorney General's web site www.ad.ca.gay. The web site also offers a searchable database of California charities. Form 990s for 501(c )(3) charities may be found at GuideStar www.quidestar.ord. Date of incorporation as a non-profit: Federal identification number: State identification number: Submit and Attach Status Verification from Internal Revenue Services and Franchise Tax Board: 1. http://apos.irs.gnv/app/eos/ (print out and attach Deductibility Status) 2. https:/www.fth,ca..0v/online/self serve enti status loiter/Index.as. (print out and attach Entity Status Letter) Application Page 1 Has the organization or any members of the Board of Directors of the organization been involved with any personal business transactions valued over $500 including any business transactions, negotiations, investments, or interests in real property with a Temecula City Council Member during the past 12 months? Yes_,_„ ,_ No_ ._v.._..._. If Yes, briefly describe: Is a Temecula City Council Member a member of the Board of Directors or an Officer of the organization? Yes No X If Yes, provide Council Member's Name and title within the organization: �._ This application has been authorized by the organization's: Executive Committee Board of Directors X Members -at -Large FINANCIAL STATEMENTS PLEASE ATTACH COPIES OF THE CURRENT BUDGET OF THE ORGANIZATION 1 FINANCIAL STATEMENTS (BALANCE STATEMENT AND INCOME STATEMENT). It does not require a CPA's audit, but please submit if available. MISSION STATEMENT Briefly describe the goals and objectives of your organization and community services it provides. Rose Again Foundation's •rima .urpose is to improve the lives of local foster children. Kids of Summer program: Financial assistance for 11.91212y the extra curricular activity of their choice. er children and emancipated youth Kids Soar «ro. rarn is an extention of Kids of Summer • rouidin• activities throu • hout the ear, Emergen kids who come with only the clothes on their backs. Speciai needs items may be requested. Bless the Children •ro•rarn: Holida •ifiin for foster children and emanci.aced A 11 lication for Aid: Financial assistance for a need s•ecific to a foster child thatwill im rove the health and/or well bein • of the child and is not otherwise bein • met. Application Page 2 GRANT FUNDING PROJECT[ RO 1M your �r ntfundiny awarded by i � , l�� �i�r1t'� nts rlizatkofl i NOTE: iitic,erptsllnvi�it.c�s will be r,�r�ulrec! to be sutsmktted to 1he3 Cityto demonstrate Application Pa � tea- details. the City to support #ha project/program t/program as described here. See Compliance 1. Provide a brief description of the Project/Program (and its objectives) that the City of Temecula grant funding will be used to support. Kids of Summer and Kids Soar program: offers financial assistance for foster children to take part in extra curricular activities like Sports and 'Fitness, Performing Arts,Visual Arts, Aquatics, nd Girls Clubs and Day or Week Cam„. Cit Enrichment ams School Activities Bo enjoy activities such as horse thera The activities rovide the kids an outlet for the the learn, achieve, build confidence and friendshi's and be in to trust and lau'h a®ain. and more alon side children with similar challef ain and sufferin the c within them, a Our Kids Soar ro ram is an extention of Kids of Sunt to allow the ho benefit e 2. Describe how your organization will use the funding awarded? Include equipment or services that would be purchased and why. No equipment is purchased by our foundation. We simply pay all ora portion of the fee charged for the foster kids to be able to take part in their chosen extra curricular activit Rose Again contacts those proving activities to negotiate reduced re • istration or acitivt, fees to stretch further and therefore serve more kids! Application Page 3 Explain how the grant -funding -will specifically benefit Temecula residents. Also, who is the target population and provide the estimated number of people expected to benefit from this Project/Program plus the number of volunteers involved. Our experience has shown that providing activities for these broken children hel•s irn•rove their health mentally and physically. The activities provide a healthy release for the anger and pain the carr Foster .arents re+ort their relationshi• with the kids irm+rove and often the kids do better in school. In addition the benefits of exercise and acitiv The City of Temecula, local businesses, Boys and Girls Clubs etc who offer the activities all benefit from the fees paid for the children to take part in the activities and rpo rams offered. are well documented. Application Page 4 COMPLIANCE REPORTING REQUIREMENTS - PART 1 OF 2 IF your organization is awarded Council -Member Community Service Funding, Submit this information within 60 days after Project/Program completion Compliance If your organization is awarded a Council Member Community Service Funding grant by the City of Temecula, all grant funds received must be substantiated with proper back-up documentation. Failure to provide proper documentation may jeopardize any future funding. City of Temecula reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. If the funds are not expended in accordance with the approved purpose stated on the Application, the organization will be required to refund the amount of funds. To substantiate that Fiscal Year 2016-17 funds received from the City were expended appropriately, proper back-up documentation must be submitted to the City within 60 days after Project/Program completion to include the following: 1. Copies of invoices/receipts; and 2. For each invoice/receipt, provide a written narrative that explains each of the expenditures listed on the invoice/receipt. Attach the table shown below to each invoice/receipt (add more rows as needed for each expenditure listed on the invoice/receipt) This is not due until 60 days after Project/Program completion. At that time, fill out table attach receipts/Invoices, and provide to City Manager's Office, Clty of Temecula, 41000 Main Street, Temecula, CA 92590. (Make additional copies or larger table if needed to explain all expenditures.) Organization: Rose Again Foundation Project/Program Name: Kids of Summer program Amount of Grant Funding Awarded: $2,000. Month and Year Grant Received from City: 12-1i7-2015 Date of Invoice/Receipt Describe the expenditure and the purpose of the expenditure MUST support Project/Program Description of Application Please see Attac ment "B" Explain how the expenditure Amount of specifically benefitted Expenditure Temecula -residents If names/addresses of Temecula beneficiaries are available. please attach Application Page 5 Attachment "B" RAF Kids of Summer program 2016 - All Cities Summary City of TEMECULA 70 kids served! $ 6.592,94 = Total funds dispersed to date for Kids of Summer 2016 S 10,8Q7.94 = Original cost of activities prior to negotiating fees and sponsorships $ 4,215.00 = Amount saved by negotiating fees and sponsorships 1 application outstanding - awaiting paid receipt totaling $175. (amount not included in funds dispersed total) City of MURRIETA 28 kids served! $ 2,507.48 = Total funds dispersed to date for Kids of Summer 2016 S 4.004.4$ = Original cost of activities prior to negotiating fees and sponsorships $ 1,497.00 = Amount saved by negotiating fees and sponsorships 6 applications outstanding - awaiting paid receipts totaling $ 795. (amount not included in funds dispersed total) City of WILDOMAR 2 kids served! $ 193. = Total funds dispersed to date for KOS 2016 $ 193. = Original cost of activities City of LAKE ELSINORE 6 kids served! $ 600. = Total funds dispersed to date for KOS 2016 $ 710. = Original cost of activities prior to negotiating fees and sponsorships $ 110. = Amount saved by negotiating fees and sponsorships $ 9,893.42 = Grand Total of funds dispersed for KOS 2016 as of August 25, 2016 $ 5,822.00 = Grand Total of funds saved by negotiating fees and sponsorships 106 = Grand total of kids served through our Kids of Summer program 2016! 2 = number of ineligible applications received within our service area 9 = number of applications received from outside our service area 117 = Total number of applications received for KOS 2016 Page 1 of 1 TEMECULA Child N. me RAF Kids of Summer 2016 Summary Ase M/F Residence Activit Amo nt Date Check # 8 M Temecula Genesis Hoops $ 80.00 6-19-16 1054 Flag Football $ 125.00 5-11-16 1043 Basketball $ 60.00 4-26-16 1041 10 F Temecula Genesis Hoops Flag Football Basketball $ 80.00 6-19-16 1054 $ 125.00 5-11-16 1043 $ 60.00 4-26-16 1041 10 M Temecula Genesis Hoops $ 80.00 6-19-16 1054 Flag Football $ 125.00 5-11-16 1043 Basketball $ 60.00 4-26-16 1041 13 F Temecula Cross Country / Track $ 200.00 6-21-16 1055 13 M Temecula Summer Enrichment camp $ 100.00 6-15-16 1051 9 F Temecula ICA activities $ 28.49 7-09-16 1065 6 M Temecula ICA activities $ 28.49 7-09-16 1065 14 M Temecula Summer Enrichment Camp $ 100.00 6-15-16 1051 17 M Temecula Summer Enrichment Camp $ 100.00 6-15-16 1051 8 F Temecula ICA activities $ 28.49 7-09-16 1065 9 M Temecula ICA activities $ 28.49 7-09-16 1065 11 M Temecula YMCA Camp $ 100.00 6-15-16 1051 10 M Temecula Swim Lessons $ 45.00 7-08-16 1063 2 of 3 RAF Kids of Summer 2016 Summary TEMECULA hU Name _ A•e I' IF Resid rice Activit < _ A o nt Paid date Check 10 M Temecula Swim Lessons # 2 $4 5.00 7-22-16 1071 Karate Camp $ 100.00 7-22-16 1071 6 M Temecula Swim Lesson # 1 $ 45.00 6-18-16 1053 Swim Lesson # 2 $ 45.00 7-08-16 1063 Swim Lesson # 3 $ 45.00 7-22-16 1071 Karate Camp $ 100.00 7-22-16 1071 5 M Temecula Swim Lesson # 1 $ 45.00 6-18-16 1053 Swim Lesson # 2 $ 45.00 7-08-16 1063 Swim Lesson # 3 $ 45.00 7-22-16 1071 Karate Camp $ 100.00 7-22-16 1071 12 M Temecula YMCA Camp $ 100.00 6-15-16 1051 4 F Temecula Gymnastics $ 70.00 5-20-16 1046 8 F Temecula Gymnastics $ 70.00 5-20-16 1046 6 F Temecula Gymnastics $ 70.00 5-20-16 1046 10 F Temecula Art Camp $ 80.00 7-07-16 1062 Gymnastics $ 66.00 7-07-16 1062 44 local foster/emancipated youth enjoyed Alpine Ropes Course 1 Zip Line ($54.20 ea) $2,385.00 6-15-16 1051 10 of the above 44 participated in other KOS activities and are counted only once in the total number of kids served. This camp encourages kids to challenge themselves while teaching them to trust others as they !earn to work together as a team. TEMECULA Kids of Sumer 2016 Expenses GRAND TOTAL Paid Out $6,592.94 3 of 3 Report: Statement of Activity Puuelwf2 Rose Again Foundation STATEMENT OF ACTIVITY June 12-30, 2016 Revenue 4000 Unrestricted Donations 4onoOne-Time Cash Gifts 4004 Charity Partnershps Total 4000 Unrestncted Donations 4010 Temporarily Restrctd Donations 4100 Fundraisers & Events 4102 Product Sales 4103 Aution Proceeds 41o4Raffle Ticket Sales 4105 Event Partnerships TOTAL JUN 12-30, 2016 JUL 2015 - JUN 2016 (YTD) 500.00 3�69.90 15,41 500,00 35.00 3,4-85.31 s.01&00 125.00 250.00 90.00 3,325.00 Total 4100 Fundraisers &svents 0.00 3,790.00 4200 Gra4.so0.uun�s _ _ Total Revenue $535.00 $20,785.31 Cost of Goods SokI 5010 Supplies & Materials ' Products &Events 5180 Program & Partnership Expenses 511nExtracurricular Activity Fees & Scholars mps 5115 Camps!Thps Scholarships 51zoC{vthing/Pmsona!items 5125 Club Fees 514oGifts &Recreation 51SnMedical Services & Suppiies 5170 Non -Professional Services 5180 Tultion Assistance Total 5100 Program & Partnership Expenses 4,446»0 10,901.51 Total Cost of Goods Sold $4,446.00 $16,901.51 0.00 3.858.00 7,167.00 440o0 773D0 5,566.01 174.00 /,590.32 4818 1,000.00 15080 575.00 Gross Profit ______ $ -3,811.00 53,88380 Expenditures 6V10Advertising �Promotions 25500 s04nComputer Huwr&Supplies 196,86 S045CmditCard/Pay Pal Fees 0,00 aonnDues &Subscriptions. 26.95 459,40 6120 Meai and Entertainment 144,17 6150 Postage & Shippin120.00 .00 6160 Rent or Lease 38.00 6190 Supplies & Printing 69030 6250 Website 1 Branding 207.99 _______.____ .Total Expenditures $26.95 $2,102.80 Net Operating Revenue $-3,s37.95 $1,731.00 Report: Statement of Activity Page 2 of 2 TOTAL JUN 12-30, 2016 JUL 2015 - JUN 2016 (YTD) Other Revenue 7000 Interest Income 1 Dividends 8.66 94.51 Total Other Revenue $8.66 $94.51 Net Other Revenue Net Revenue $8.66 $94.51 $ -3,929.29 $1,875.51 Saturday, Jul 09, 2016 05:34:54 PM PDT GMT -7 - Cash Basis COMPLIANCE REPORTING REQUIREMENTS _ PART 2 OF 2 Fill in the top row and the first two columns to provide a budget of significant activities Related to this project/program.: The last two columns are not due until 60 days after project/program is completed. Organization: Rose Again Foundation ProjectuProgram Name: Kids of Sumerprogram. Amount of Grant Funding Requested: $5,000, Line Items for Project/Program VARIOUS TYPES OF INCOME FOR THE SPECIFIC PROJECT/PROGRAM: 1Amount of money requested from the City of Temecula Community Support Grant (Not to exceed L$ 5,000) Cash contributed to Project/Program by the Applicant Organization Other funding already awarded In -Kind Match Amount or Volunteer Credit Hours Date: September 06, 2016 Budgeted Budgeted Actual Revenues Expenses Revenues Pr©vlde to City In 60 days Project/Program is rrlplete Actual Expenses Provide to City within CO days after Project/Prevam Is curr4 • Iete $ _. 3,750. VARIOUS TYPES OF EXPENSES FOR THE SPECIFIC PROJECT/PROGRAM: j Staffing expense for Project/Program (this amount is ineligible to be funded by City's Grant; however please include) Equipment expense for Project/Program I Food expense for Project/Program Marketing expense for Project/Program uppliesexpense pp expense for Project/Program Facilities/Rent expense for Project/Program Other expense for Project/Program TOTAL BUDGET FOR PROJECT/PROGRAM 9,750.00 9,750 Application Page 6 9,750. 9,750. 0.00 0.00 0.00 0.00 0.00 0.00 9,893.42 9,893.42 SIGN=ATURE PAGE The applicant acknowledges and agrees to the following: • Is Subject to all Community Service Funding Program requirements including submittal deadlines and payment disbursements. • Every Community Service Funding application is considered individually and on its own merit. • Awards will be given to organizations and activities that directly benefit the residents of Temecula. • Funding is not immediately available to the recipient; and requires an award letter signature. Please allow time for checks to be processed. • The awarding of Community Service Funding does not constitute an automatic annual allocation. • The recognition for Community Service Funding should accrue to the City of Temecula. • Community Service Funding must be spent as specified on the application and records may be requested by the City of Temecula to ensure the funds were used appropriately. • Community Service Funding grants will not be awarded or announced within the 60 days before an election in which an awarding Council Member is on the ballot. • The recipient shall provide a full accounting with documentation on the use of awarded funds. The recipient shall return to the City any funds not spent or documented per the signed agreement. We hereby certify the information contained in this application is true to the best of our knowledge and belief. PREPARED BY: Rhonda Reinke Executive Director NAME and TITLE (Please Print or Type) SIGNATURE:_ PRESIDENT or AUTHORIZED OFFICER: Natalie AMEPresident and TITLE (Please Print or Type) SIGNATURE ORGANIZATION NAME: Rose Again Foundation TELEPHONE: (951) 970-2518 EMAIL ADDRESS: Rose Aga inFoundation@gma V„cam DATE: August 12, 2016 (Month, Day, Year) Application Page 8 City of Temecula 2016-17 CS Funding Program APPLICATION NO. 13 C 0 DI CUM, FISC Y 2017 LCOMMUNITY SERVICE FUNDING PROG APP ATION (Pipase Print nr Tvnp) 2016- 2016-2017 Program Submission Dead ine: Friday, September 16, 2016 PROJECT/PROGRAM INFORMATION (Maximum allowable $5,000 per Organization) Amount Requested: $ 5,000. Project/Program Name, Holiday Baskets Project/Program Start Date:11.22.2016 Project/Program End Date: 12.26.2016 ORGANIZATION INFORMATION and GEOGRAPHIC AREA SERVED Name of Applicant Organization: Website: www.temecularotary.net Contact Name: JulieNgo Title/Position' President Contact Person's Email Address julie.ngo.quk7@statefarm.com Mailing Address:.____ P.O.Box 64, Temecula,CA. 92593 Rota Club Of Temecula Foundation Telephone: 951.6Q.5,2625_, Year Organization Founded: 1999 Number of Paid Staff: 1 Number of Volunteers:_ 200 Geographic Area(s) the Organization Serves:Temecula CityqacLunincorporated horset afeas Geographic Area the Project/Program will Serve (NOTE: Community Service Funding Grant must e)cclusivbe used to serve Temecula) Temecula Include a physical address of Project/Program (if different than Organization's Mailing Address): Is this organization incorporated as a non-profit organization? Yes__X No (If No, then it is ineligible to receive City Funding) Provide a copy of your statement of non-profit status from the State of California and Most Recent IRS Form 990. IRS Form 990 is a public record. Form 990s for all charities registered in California are posted on the Attorney General's web site vvv,y,,,,dcasuzi. The web site also offers a searchable database of California charities, Form 990s for 501(c )(3) charities may be found at GuideStar Date of incorporation aa non-profit: 5.4.1999 Federal identification number: _ State identification number: Submit and Attach Status Verification from Internal Revenue Services and Franchise Tax Board: (print out and attach Deductibility Status) 2. •(print out and attach Entity Status Letter) Application Page 1 Has the organization or any members of the Board of Qirectors of the organization been involved with any personal business transactions valued over $500 including any business transactions, negotiations, investments, or interests in real property with a Temecula City Council Member during the past 12 months? Yes No X If Yes, briefly describe: Is a Temecula City Council Member a member of the Board of Directors or an Officer of the organization? Yes No X If Yes, provide Council Member's Name and title within the organization: This application has been authorized by the organization's: Executive Committee X Board of Directors FINANCIAL STATEMENTS Members -at -Large PLEASE ATTACH COPIES OF THE CURRENT BUDGET OF THE ORGANIZATION / FINANCIAL STATEMENTS (BALANCE STATEMENT AND INCOME STATEMENT). It does not require a CPA's audit, but please submit if available. MISSION STATEMENT Briefly describe the goals and objectives of your organization and community services it provides, Rotary's Motto Is: "Service Above Self'. Our156 volunteers in the club have worked diligently to exemplify In our 40 years of service to the community we have provided many outreach and servrce projects. Here are Thanksgiving and Christmas Baskets: This will be our 18th year providing food during the holidays to families in need. Christmas Gifts and the Giving Christmas Tree Program; Last year through these combined outreach programs we provided Christmas gifts to over 345 children and some seniors. We never want to deny a child a gift. Military Family Support Program: coins collected at our coin funnel -at the mall provides resources to local military families that have been identified as having financial hardship. Items such as; baby essentials to newborns, and specialized care items for returning wounded veterans. Interact/RYLA/PRIDE: These are all youth service related programs that serve our local student population from Middle through High school They are specifically designed to teach our students the value of giving back through service,ieadership and community involvement. High School Scholarships: Each year we work with our local school district to identify students for coiiege scholarships. For the 2015-2016 academic year we gave $9,000. to local graduating seniors. Application Page 2 GRANT FUNDING PROJECT/PROGRAM DESCRIPTION NOTE: Receipts/invoices will be required to be submitted to the City to demonstrate that your organization used grant funding awarded by the City to support the project/program as described here. See Compliance Reporting Requirements on Application Page 6 for details. 1. Provide a brief description of the Project/Program (and its objectives) that the City of Temecula grant funding will be used to support. We partner with the Temecula Unified School District, Michelle's Place, SAFE and Oak Grove to identify families with financial needs. We then collect and deliver food to supply a full Thanksgiving meal. This includes: frozen turkey,canned goods,stuffing mix,potatoes,and a pumpkin pie.These families many times are the ones that "fall between the cracks" and who are not likely in the system (i.e.food stamps,public assistance) We feel supporting these particular families will make the biggest impact. The families are located within the city limits of Temecula,along the Murrieta and Winchester boarders or fall within the boarders of Temecula's horse and wine country communities. All the baskets are hand delivered by volunteers to their homes or to the agencies we work with, Distribution of the Christmas baskets uses the same process. However, at Christmas be deliver a ham to families and gifts to their children under the age of 18/still in school. Last year 212 families received Thanksgiving Baskets and 345 children received Christmas gifts. Approximately 200 volunteers identify,call,print maps,collect donations, pack and deliver the baskets to the families we serve. This is our 18th year for the Holiday Basket Program. 2. Describe how your organization will use the funding awarded? Include equipment or services that would be purchased and why. If awarded,we would use the entire $5000. to purchase additional food to supplement our donated food items that are distributed throu • h both the Thanksgiving and Christmas Holiday Basket program and to hel • cover the unmet needs for gifts for our teen aged family members (Target/Walmart gift cards). Many times it's this age group that tends to be forgotten during holiday gift giving. We also would use grant money to purchase age appropriate bike helmets for the used bicycles we refurbish a well as the new bikes that are donated.The bikes are distributed to children identified by our nonprofit partners and our holiday gift program,who requested a bike. Our club members oversee and organize this program. Lasyear over 60 bikes were donated and 28 helmets purchased for those children who did not already have a bike helmet. Application Page 3 3. Explain how the grant funding will specifically benefit Temecula residents. Also, who is the target population and provide the estimated number of people expected to benefit from this Project/Program plus the number of volunteers involved. Since we partner with the TVSD and other local service agencies within the city of Temecula, the families we assist are residents. Our focus are the families that can't stretch what they have any tighter during the holiday season. That could be a family on the brink of financial aid or an enlisted military family who can qualify for aid but would never ask. The need is great when you look at last year alone and the residents we served through the Thanksgiving and Christmas Baskets and the Christmas Gift Giving programs: 212 Thanksgiving Baskets, 345 • ifts to children, and Hams to ever famil . It takes over 200 dedicated volunteers to oversee and execute these programs.We believe it's "Service Above Self" that makes these programs happen. Application Page 4 FY 2015-16 (PREVIOUS FISCAL YEAR) COMPLIANCE REPORT --- PART 1 OF 2 IF your organization was awarded Community Service Funding in FY2015-16, please submit this information amour drganlzafon was awarded I-Isea •ear gran unding by The Clty of Iemecula, all grant funds received must have been expended prior to June 30, 2016. In addition, all grant funds must be substantiated with proper back-up documentation. Failure to provide proper documentation may jeopardize any future funding, City of Temecula reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. If the funds were not expended in accordance with the approved purpose stated on the Application, the organization will be required to refund the amount of funds. To substantiate that Fiscal Year 2015-16 funds received from the City were expended appropriately, proper back-up documentation must be submitted to the City by Friday, September 16, 2016 to include the following: 1. Copies of invoices/receipts; and 2. For each invoice/receipt, provide a written narrative that explains each of the expenditures listed on the invoice/receipt. Attach the table shown below to each invoice/receipt (add more rows as needed for each expenditure listed on the invoice/receipt) This is not due until September 8, 2017. At that time, fill out table, attach receipts/invoices, and provide to City of Temecula, 41000 Main Street, Temecula, CA 92590 Attn: City Manager's Office by Friday, September 8, 2017. (Make additional copies or larger table if needed to explain all expenditures.) Organization:_Rotary Club of Temecula Foundation_ Project/Program Name:_Holiday Baskets Amount of Grant Funding Awarded: _$5,000 11/2015 Date of Invoice/ Receipt Must be dated between July 1, 2015 —June 30, 2016 12/22/2015 - UHaul 112/11/15 - Walmart Month and Year Grant Received from City: 1 Describe the expenditure and the purpose of the expenditure ` MUST support Prolect/Program Description of Application U -Haul Truck Rental (to keep Hams cool and secure), used to transport refurbished bicycles and donated gifts. Misc. items needed to refurbish 75 bicycles. Explain how the Amount of l l expenditure specifically Expenditu 1 benefitted Temecula re 1 residents If names/addresses of Temecula beneficiaries are available, please attach All food, bicycles and 31.17 I donated items were given to Temecula area families 'for the Christmas holiday. [Bicycles were donated to 187.87 children in the Temecula 1 area as Christmas/Holiday , +gifts 12/22- WinCo Foods that were donated 1 Hams to supplement the l Given to Temecula families ; 275.09 turkeys 1 as part of the Christmas I gift/mail giveaway. , Application Page 5 12/18/15 — Dollar Tree 12/18/15- Walmart 112/21/15 - Vons Jags for gift cards Gift cards are attached to 52.92 each bicycle and for each teenager in the program. 400+ children were provided for. �---rvBags were used to deliver gifts to Temecula area children. Each child received his/her own bag Trash bags, used to organize and gather the donated toys 4 Gift Cards — last few families added to list Gift cards were attached to each bicycle and for each teenager in the program. 400+ children were provided for. i There are several rece'pts attached that were for Gift Cards from Walmart. Each gift card was in the amount of $30. Each receipt was a package of 25 gift cards. The total amount spend on gift i cards was 4,500. We over spent the total funds allotted from the grant which was back filled from Rotary Club donations. 29.10 340.00 12/18/15 - Walmart, Gift Cards Walmart transaction numbers are circled in orange • 02311 • 06283 • 02313 • 04350 • 06282 04351 — for use at Gift cards were attached to each bicycle and for each teenager in the program. 400+ children were provided for this last year. Application Page 6 750.00 750.00 750.00 750.00 750.00 750.00 FY 2016-2017 COMPLIANCE REPORTING REQUIREMENTS - PART 2 OF 2 Fill in the top row and the first two columns NOW to provide a budget of significant activities related to this FY 2016-2017 pr-ojectiprogram. The last two columns are not due until September 8, 2017. Organization: 'otary'ClubTern.Foundation Project/Program Name: Holiday Baskets Amount of Grant Funding Requested: $5,000. Line Items for Project/Program FY 2016-2017 VARIOUS TYPES OF INCOME FOR THE SPECIFIC PROJECT/PROGRAM: Amount of money requested from the City of Temecula Community Support Grant (Not to exceed $5,000) Cash contributed to Project/Program by the Applicant Organization Other funding already awarded Budgeted Revenues Fiscal Year: 2016-2017 Budgeted Actual Expenses Revenues Provide to City after Project/Program is complete and by Friday, September 8, 2017 Actual Expenses Provide to aty after Project/Program is complete and by Friday, September 8, 2017 In -Kind Match Amount or Volunteer Credit Hours VARIOUS TYPES OF EXPENSES FOR THE SPECIFIC PROJECT/PROGRAM: Staffing expense for Project/Program (this amount is ineligible to be funded by City's Grant; however please include) Equipment expense for Project/Program Food expense for Project/Program Marketing expense for Project/Program Supplies expense for Project/Program Facilities/Rent expense for Project/Program Other expense for Project/Program TOTAL BUDGET FOR PROJECT/PROGRAM $ 2,500. $ 2,200. $ 150. $ 1,000. $ 1,000, $ 6,000. $ 6,000. Application Page 7 $ 6,000. SIGNATURE PAGE The applicant aand agrees to the following: irenmentsindudin�subnm�ta|dead\inesand • |sSubject toaUCornonunbyService Funding Progrannrequ payment disbursements. Fundin��pp\ica�onisCnn�denadind�idua\k/�ndnnb�ovvnroeht. • EveryCunnrnum\y��r»:ce ' fTe |a. Awards vwi|\be given toorganizations andactivitVesthatdirect|ybenefitthermsidamtoo Temecula. • • Funding is not imimmediately available to the recipien; and requires an award tetter signature. Please allow time forchecks to be processed. • The awarding of Community Service Funding does not constitute an automatic annual allocation. • The recognition for Community Service Funding should accrue to the City of Temecula. t db • ComnmounityService Funding moustbespent asspecified onthe appUcatinnand records rnayberequese y the City of Temecula to ensure the funds were used appropriateY. | ti ComnnunityService Funding grants muU\not be avvardedorannounced xvithinthe 6Odays before aneen on iri which an awarding Council Mernber is on the baliot. � The recipient shall provide a full accounting with documentation on the use of awarded funds. The recipient shall return to the City any funds not spent or documented per the signed agreement. We hereby certify the information contained in this application is true to the best of our knowledge and belief. PREPARED BY: --� don, Community Service Director NAME and TITLE (Pease Print or Type) SIGNATURE -1_ _ PRESIDENT or President AUTHORIZED OFFICER: JulieNAME and TITLE (Please Print or Type) ORGANIZATION NAME: The Rotary Club Of Temecula DATE:TELEPHONE: 951.695.2625 September 13.2N8 (Month, DayYear) EMAIL ADDRESS' uUe.ngo.oua Application Page 8 2016-2017 Community Service Funding Application Required Attachments The Following supporting documents are for the Rotary Club Of Temecula Foundation: • IRS Status Verification • State Franchise Tax Board Status Verification • IRS Tax Exempt Letter • 990 -EZ Exempt Tax Form • Compliance Report Part#1- Invoices/Statements Supporting • Criteria #K- Balance Sheet and Profit & Loss Budget Performance • Criteria #L- Budget (2016-2017 Fiscal year) City of Temecula 2016-17 CS Funding Program APPLICATION NO. 14 Carol Wiles Founder Jan Duran „e'yrdfent`" Gary Y umaIfS Barbara ToIbh Secretory 1lrri Doryten+ erttus &2 rr' Seam Radden DdecF. or Jeff Kobel 17,6-ect..or Diane Bainbridge .�.,.t ��.t'1,.. �s,ca� Gary Allen Di;''ector In nn Markham Director June Earley 28910 Pu Temecula; c 951. 951587 Tax ID# 91 S Alternatives for Everyone ting Together To End Fan - September 16, 2016 Betsy Lowrey City of Temecula Community Service Funding 41000 Main Street, Temecula, CA 9.2590 Dear Ms. Lowrey, rnt Safe Alternatives for Everyone wouid like to sulhrit a application for your Community Service Funding Grant Attached you w U also find documentation regarding our organization. In the event you require additional inforrr at � , , _ or via phone nplease co t„pct me 1 „ 9OO. June Earley Executive Directo; SAFE A ter na ;ive`_ ft,r CTY OF TAM \n" AR 20 1 6-2017 CO MALILN , AG FROGRAM .NPPLIC> - P:nt or Type) mission Deadline: Jer 16, 2016 1 PROJECT/PROGR - _ .-2.,.d: $ - - )er Organization) . . _ r,... Project/Program (' - -: _.,,,, — f-)rojectiProgram - ___ ._.Jroject/Program End Date _12/31 /20: - 3A.Ni1ATION INFO .-i-e__ 'i'-,--4 '1, !IN and . - -.„ AREA -1.1 ......... . , .. .- • -. 11 t L.) f ga ilzlation. atatamitieSCEI.org June t.-. arley Title/Position. - - - - .._. _,.. . -. Email Address.-=,.--,wi. jr j) A. :, io 1 5:-.A, ,'4. .1';., l'-':'"-'-:.A.5''n .7 ,4. ''-•,:!:".5`;'',1 7-39eo_ - Staff, - Numb (0 the nyni-e+iii TerriE - _no a the Project'Program will Serve ( - id Grant rriusi. tc,1 serve Temecula) Temecali- , , ai address of ProjectiProgram (if di - Address): et, Temecui:-...-.1, CA 92590 lonincorporated as a non-profit cr eive Gity Funding) Pofit :nfrorn 5-Y1;'j• ; a :TV F01t' No, then It is ',Status Verification from ntermi Tax ,,oard„ (print outs print nut ,l'ICK! _h Entity StatLis Letter) -ion Page 1 Has the organization or any members of the Board of Directors of the organization been involved with any personal business transactions valued over $500 including any business transactions, negotiations, investments, or interests in real property with a Temecula City Council Member during the past 12 months? Yes No X If Yes, briefly describe: Is a Temecula City Council Member a member of the Board of Directors or an Officer of the organization? Yes No X If Yes, provide Council Member's Name and title within the organization. This application has been authorized by the organization's: Executive Committee Board of Directors FINANCIA Members -at -Large PLEASE ATTACH COPIES OF THE CURRENT BUDGET OF THE ORGANIZATION FINANCIAL. STATEMENTS (BALANCE STATEMENT AND INCOME STATEMENT). It does not require a CPA's audit, but please submit if available. MISSION STATEMEN Briefly describe the goals and objectives of your organization and community services it provides. Safe Alternatives for Everyone is committed to providing services for children, youth, and families who have experienced or are at risk of abuse and violence. SAFE has provided domestic violence services in the y the e �_. League Temecula Valle since 2001. SAFE is also the home of the Temecula and Murrieta Police ActivitiesF Our P.A.L. Program is dedicated to providing programs and activities which offer all kids an opportunity to participate with positive role models in a safe environment with caring adults. Application Page 2 fa - N PING 1)ESCRIPI7ION I) NOTE: Recei•. . pra.r4 City to . . plicqectfiYogrii.wri ,04,-.14:;41cati•oil for 1 Provide a Temecula (- 'rogram (and its objectives) that rt 11 support our dire equipment needs F- - Program, • n • nn. r • nr .n • nn— n •• • rn n for Middle School - - - _les SAFF's Girls Circle Program is i _ - - - - - - girls. The pug: - 3 is to encourage the development of confidence, an mary goal is to prevent our youth fro. perpetrators of domestic violence V - - _ - _ ige, confidence. _ ...... ._ and healthy relationships, their risks- - - - - - •) engage in ______ .. . _ • .._ _ , _ _ _ _ _..... _„.,„____ __,,_ _ _ _________. _ - - - - - hy relationships. This funding would - _ - - - )unci with support s as well Girls Cie helps dins 'Mill peers and n their lives Mans,' of the girls n oui - _ - - -•ehool and have ( 1 «1 " --,,•--;.,-...:.-.,2,..;;-.1!','i...,.!,..".:0: ,,Jvc,ILJ:d )0(,-,,,. p'‘,.Trc.:-J-1--a.s.,•::?.ci. ',•.:-.'in-.".1,/,Aty '','',..',, ,,.-6-',.• ';',..:,''',,,7, '''..,.,..,:,:- 1 .,.-o-',,),.0,,,31:e i..c, expand oLtr s". ..',;i f':',,. -,q ., ' :v: a, •.•,.:.,. •--.L'.",, - _ pror.,:tran')mng .....„...,.._.„,„ „ _.. ,,, „...„_.... „„.„.... ....-„„ ... • .„„.., . _ e a greater impact irl tt',,,,,:i. ;....:.',,,cornu,..'i.it.,,,, dol-nestio • -Jcation and I:e5dit of ac. vviU. 1 - • , I - ii.k......isperate need of vioience . . V Ilave 3. Explain how the grant funding will specifically benefit T nnecula residents. Also, who is the target population and provide the estimated number of people expected to benefit from this Project/Program plus the number of volunteers involved. Temecula residents will benefit from this grant funding because our Temecula PAL program serves Temecula residents, youth and families impacted by domestic violence. Our violence prevention program's goal is to keep youth out of the juvenile justice system and prevent youth from re -offending if they are already involved in youth court or probation. The target population for this grant is all youth enrolled in our PAL program ages 5-18 and we also provide support to their families. Some youth enrolled in our PAL program have parents that have received our domestic violence services. Our goal is to serve between 50 75 youth in this funding year. We will utilize between 15-20 throughout the year as well with a combination of adults, college students, and teens earning community service in our volunteer pool. Application Page 4 6-2017 COMPLIANCE REPC 'ART 2 OF 2 Fill in the top row and the 1 'ide lget of significant activities reh ctiprogram. The last two columns are 7. µµµµ µµ Project/P - _ - a-1zt-tCA, ht Funding Requested: 2016-2017 Line Items for P ;. Budgeted FY 201 Expenses Reve„rtues ' <, -., 1::=0.'1!:1''14-3'..?dm hy Ilidav, i ' S'aptember, 8, 2t117 1017 , - OF INCOME FOR THE SPE0 M A MO U t money' r quested 0M t'VrE. 0 unity Support Grant (Not to excee SOO h er r d :"."0hcxr.h., 'Ts 0.,0E, hh,F.s.. 11E", S !,P 'R (0j C'Et P R A Staffiixg (2 1Yr:)1 .i tci )-onLiecY. lis‹t •, '00 H • '' • nse tcr 1-,roietftiiH-o;:2-.r3.--n, Soo , ,, . „....„__. xpense for Priajeri.„/Program ,:, * , 4:' , • FOR PROJECT/PROGRAM ! 35. Apt_ SIGNATURE PAGE The applicant acknowledges and agrees to the following: • Is Subject to all Community Service Funding Program requirements including submittal deadlines and payment disbursements. • Every Community Service Funding application is considered individually and on its own merit. • Awards will be given to organizations and activities that directly benefit the residents of Temecula. • Funding is not immediately available to the recipient; and requires an award letter signature. Please allow time for checks to be processed. • The awarding of Community Service Funding does not constitute an automatic annual allocation. • The recognition for Community Service Funding should accrue to the City of Temecula. • Community Service Funding must be spent as specified on the application and records may be requested by the City of Temecula to ensure the funds were used appropriately. • Community Service Funding grants will not be awarded or announced within the 60 days before an election in which an awarding Council Member is on the ballot. • The recipient shall provide a full accounting with documentation on the use of awarded funds. The recipient shall return to the City any funds not spent or documented per the signed agreement. We hereby certify the information contained in this application is true to the best of our knowledge and belief. PREPARED SIGNATURE: Jun Ear ley - Executive Director NAME LE fP Print or T PRESIDENT or AUTHORIZED OFFICER.' SIGNATURE: ORGANIZATION NAME: TELEPHONE: 4 Lur(Ln.,_, NAME and TITLE (Please Print or Type) DATE: T� 20(c Month, Day, Year -0i EMAIL ADDRESS: Application Page 8 City of Temecula 2016-17 CS Funding Program APPLICATION NO. 15 1 CITY OF T EC FISCAL YEAR 2 MUNITY SERVICE FUN* ING (Please Print or Type) A 2016-2017 Program Submission Deadline: Friday, September 16, 2016 P CATION PROJECT/PROGRAM INFORMATION Arnount Reg Projec ProgramName:IrtaiyingStwirontnentai StewarOstip,in _ Envirommental tE;ducation e Project:4'1'0gram Start Date: Oct 10 2016 Project/Program End Date: Line 10 2017 M,,ximum allowable $5,000 per Organization) GANIZATION INF RMATION EOG HIC A A SERVED Name of Applicant Organization: Santa Rosa Piateau Nature. Education F d ebsite:www.srpf.orq C ntact Name: Gin er Greve Title/Position: Executiv Contact Person's Email Address 'n aiiing Address: P,,_OjioA _941 Murrieta 9366:1 Telephone: 909-732-2209 Year Organization Founded:.2003 Number of Paid Staff: 13 Number of Volunteers: 1,t0 Geographic Area(s) the Organization Serves:fiouttnlyest Riversi Geographic Area the Project/Program will Serve (NOTE: Community Service Funding Grant must exclusively be used to serve Temecula) qrnet ula Valley : students in WkilSiD include a physical address of Project/Program (if different than Organization's Mailing Address): 39400 Clinton Keith Road, NI nrieta 92562 • 11- 1 11 Directi r is this organization inc rporated as a non-profit organization? Yes No No, then it is ineiigibie to receive City Funding) Provide a copy of your statement of non-profit status from the State of California and Most Recent IRS Form 990„ IRS Form° 990 is a public record. Form 990s for all chanties registered in Cakfornia are posted on the ,At-tomey General's web site ',"y,i,,,,.„±,..g.,!;.;„a,gy;... The web site ;.also offers a searchable database of California charitie.)s.„ Forrn 990s for 501(c )(3) charities may be found at GuideStar Date of incorpor; - • - Federal identifict-i r _ - 1 , State identificativ.i ;- .Mav 3, 2003 Submit and Attach Status Verification from Internal Revenue Services and Franchise Tax Board: 1, htltzli,30.0,„if5,p(2,,lanoc2,(print out and attach Deductibility Status) a,govionlinelself .2r2-ty status k.)1„teritridex.asp (print out and aftach Entity Status Letter) Application Page 1 Has the organization or any members of the Board of Directors of the organization been involved with any personal business transactions valued over $500 including any business transactions, negotiations, investments, or interests in real property with a Temecula City Council Member during the past 12 months? Yes No X If Yes, briefly describe: Is a Temecula City Council Member a member of the Board of Directors or an Officer of the organization? Yes No X If Yes, provide Council Member's Name and title within the organization: This application has been authorized by the organization's: Executive Committee_. X Board of Directors X Members -at -Large FINANCIAL STATEMENTS /PLEASE ATTACH COPIES OF THE CURRENT BUDGET OF THE ORGANIZATION / 4'VINANCIAL STATEMENTS (BALANCE STATEMENT AND INCOME STATEMENT). It does not require a CPA's audit, but please submit if available. MISSION STATEMENT Briefly describe the goals and objectives of your organization and community services it provides. . Our Mission To educate and empower youth to appreciate, preserve and protect nature. Our Passion To reconnect a generation of youth to nature who have grown up in doors and isolated from nature. Our Promise / Our Goal Provide a learning pathway leading towards a life of environmental stewardship. Our Objective Inspire a young citizen to integrate environmental stewardship into their professional and community service goals. We are a place -based, outdoor and nature education provider providing classroom and teacher support to fulfill their environmental and nature science requirements. Our Environmental Education Pathway (EEP) program for grades 3-12 is aligned with EEI (Environmental Education Initiative), NGSS (Next Generation Science Standards) and STEM (Science, Technology, Engineering and Math) curriculum components. Our programs are also fun, full of adventure and provided at no cost to students. SRPNEF is the only non-profit nature education provider in the Temecula Valley/Southwest Riverside County area providing programs at no cost to classrooms. Application Page 2 GRANT FUNDING PROJECT/PROGRAM DESCRIPTION NOTEReceipts/invoices will be required to be submitted to the City to demonstrate that your organization used grant funding awarded by the City to support the project/program as described here. See Compliance Reporting Requirements on Application Page 6 for details. 1. Provide a brief description of the Project/Program (and its objectives) that the City of Temecula grant funding will be used to support. The Environmental Education Program (EEP) consists of six progressively more comprehensive nature education components: Third Grade Nature Education - The students' experience begins in their classroom, The classroom teacher prepares a lesson plan using the materials/curriculum outline provided by the SRPNEF discussing the habitats, animals and plants at the Reserve. Later they travel to the Reserve to participate in a three-hour outdoor education experience on various Reserve trails where they travel through the habitats they learned about in the classroom, and see and !earn the evidence of the animals and birds that live on the Reserve, They are also introduced to the human and historical history of the Reserve including the Native American influence. A pre -post quiz is written in conjunction with Calif. Dept. of Education's Elementary Science requirements, administered in the classroom and after their outdoor Reserve program to score increase in natured science knowledge. This program is conducted daily over eight months. Third Grade Nature Outre ch to Title 1 Schools — Title! schools are targeted with this Outreach program. Volunteer Docents travel to the classroom in advance of school's visit to the Reserve bringing with them a wide array of displays, artifacts, and hands- on activities. The students touch, smell, and study live plants and animal artifacts to prepare them for their trip to the Reserve. The Outreach program was designed to reach out to those schools and students who, because of funding, language or opportunity may have never beer) exposed or introduced to the animals. habitats or plants of the natural world. The pre -post quiz is also administered to each student. Conducted daily over eight months. 4th Grade Trouf in the Classroom ), Spanning aver a 4 -month period, students are introduced to the life cycle of trout with an emphasis an beginning to learn about the threatened Steelhead Trout. The TIC is part of the "watershed study" pathway of the EEP leading up to the full study of the Steelhead Trout's habitats in the middle and high school components of the EEP. With the assist of CalTrout, trout eggs are brought into the classrooms along with fish tanks and ancillary equipment purchased by SRPNEF. Teachers receive TIC training provided by SRPNEF, Students set up the tanks, learn about the quality of water needed, take care of the eggs and watch them become baby trout or 'fry?. They journal their experience. Baby trout are released into local protected watersheds including Diamond Valley Lake, Students are transported to the sites by district buses paid for by SRPNEF. 5" Grade Native Seed Bank Stud The program teaches students how to identify California native plants that are found on the Reserve, and earn the importance of native plants in habitats. Students harvest native plant seeds found on the Reserve and grow them back in their classrooms and transplant the mature plant hack on the Reserve. They complete a Seed Bank Study workbook teaching them how to collect data, documenting the watering schedule and progress of plant growth, their observations and reflections. They are introduced to the habitat restoration project on the Reserve and are mentored by the high school students from the Habitat Studies component of the program. Middle School Grassland Restoration - Students learn how environments and habitats become altered; how to identify a habitat on the Reserve that has been altered, how to develop a plan of restoration based on a scientific hypothesis and implement that plan. Students are introduced to field biology, ecology techniques and science terminology, They work in teams of 4 students off of control plots within the habitat. The same groups of students work on the plot over a period of seven months. Hi h School Habitat Studies and Restoration: Grassland and Watershed Habitats - Every two weeks Students are taught and perform advanced research and analysis skills associated with the restoration or one or more habitat sites on the Reserve, watersheds/creeks In Temecula Valley and at the Santa Margarita River. They will document, analyze and develop the science questions and prepare a report with their findings. They perform all of the field work and mentor students in the S grade seed bank study. The same groups of students work on the plot over a period of seven months. Approximately 8,500 students from 10 local school districts participate in the EEP. Programs are conducted at the Santa Rosa Plateau Ecological Reserve, in individual classrooms, in local creeks and watershed areas, and at the Santa Margarita Reserve. Students are bused or transported by van to the Reserve, creeks and watershed areas. Transportation is covered by the SRPNEF.Access and study of these sites is the result of collaboration with California Fish & Wildlife, Riverside County Regional Park & Open Space District, University of California Riverside Botany Department, Santa Margarita Reserve, CalTrout, and ten school districts in Southwest Riverside County. Application Page 3 2. Describe how your organization will use the funding awarded? Include equipment or services that would be purchased and why. This funding request targets the third grade classrooms/students in TVUSD. To ensure that as many students and classrooms can participate in the third grade components of the EEP as possible, SRPNEF covers the cost of all transportation, curriculum and outreach materials and equipment. One round trip district bus trip to the Reserve from Temecula schools can average $225 per bus (60 students per bus). Approximately 46 bus trips are needed from TVUSD to the Reserve each school year. This request is to cover the cost of 11 of those buses. (Total' number of buses from all school districts served by SRPNEF programs is approximately 142.) Total costs for the third grade components of the EEP for alt districts served = $47,500 Total cost for third grade transportation for TVUSD students = $2,475 Application Page 4 3. Explain how the grant funding will specifically benefit Temecula residents. Also, who is the target population and provide the estimated number of people expected to benefit from this Project/Program plus the number of volunteers involved. Approximately 660 students, and 22 classroom teachers in TVUSD will directly benefit from this funding as follows: 1. Students and classrooms are able to participate at no cost. 2. Teacher's are able to augment their environmental science requirements. 3. The school district does not bear the cost of transportation. 4. Students and teachers are introduced to a protected open space property and begin to learn and understand how humans both impact our natural environment and are also the protectors of it. The third grade program requires 10 volunteers each day, every week at the Reserve beginning in October to June and 12 volunteers per week who participate in the outreach to Title I schools. Approximately 1,120 individual volunteers, who are guided and trained by RivCoPark staff, to implement the third grade components of SRPNEF's Environmental Education Pathway. Application Page 5 FY 2015-16 (PREVIOUS FISCAL YEAR) COMPLIANCE REPORT — PART 1 OF 2 IF your organization was awarded Community Service Funding in FY2015-16, please submit this information If your organization was awarded Fiscal Year 2015-16 grant funding by the City of Temecula, all grant funds received must have been expended prior to June 30, 2016. In addition, all grant funds must be substantiated with proper back-up documentation. Failure to provide proper d•. mentation may jeopardize any future funding. City of Temecula reserves the right to conduct an dit and/or require additional back-up information to substantiate how funds received from the City re expended. If the fungi;, were not expended in accordance with the approved purpose stated on the Application, the organiz- 'on will be required to refund the amount of funds. To substantiate that Fiscal Year 2015-16 funds ceived from the City were expended appropriately, proper back-up documentation must be submiit-' to the City by Friday, September 16, 2016 to include the following:. 1. Copies of inv•;ces/receipts; and 2. For each invoih listed on the invoi more rows as needed ipt, provide a written narrative that explains each of the expenditures ceipt. Attach the table shown below to each invoice/receipt (add each expenditure listed on the invoice/receipt) rThis is not due until September 8, 2017. At that time, fill 92590 Attn: City Manager's Office by Friday, September 8, Organization le, attach receipts/Invoices, and provide to City of Temecula, 41000 Main Street, Temecula, CA (Make additional copies or larger table if needed to explain all expenditures.) Projt�c ogram Name: ;g th .Year Grant Received from City: Amount of Grant Funding Awarded: Date of Invoice/Receipt Must be dated between July 1, 2015 — June 30, 2016 Describe the expenditure the purpose of the expend MUST support Project/Program Description of Application d A/1� S his 4/V /, //7 fie" Explain how the expenditure specifically benefitted Temecula residents If names/addresses of Temecula beneficiaries re available please attach Application Page 6 Amount of Expenditure 2016-2017 COMPLI C REPO Fill in the top row ot the budget of significant activities rel The last two c i lu 1 REQUIREMENTS - PART 2 st columns NOW to provide s Y 2016-2017 project/progr il September 8, 2017. Organization Santa Rosa Plateau Nature Education Foundation Project/Program: inspiring Environmental Stewardship Amount of Grant Funding Requested: $2.500 VAR1 R 1 Line items for Project/Pro FY 2016-2017 m S T PES OF INCOME FOR THE S E !RC ROGRAM: 3rd Grade EEP / Amount of money requested from the City of Temecula Community Support Grant (Not to exceed $5,000) r Cash contributed to Project/Program by the Applicant Organization Other f nding already awarded in -Kind Match Amount or Volunteer Credit Hours VARlit US TYPES OF EXPENSES FOR THE SPECIFIC PROliECT/PROGRAM: ,44,,„„mauuit, Budgeted Revenues Actual Revenues Provide to City after Projet4Program is complete awl by Friday, September 8, 2011 Actual Expenses Provide to ci34, -after Prolect/Program is complete an0 by rdiy. SePtellIbef 8, Staffi g expense for Project/Program (this amount is ineligible to be funded by City's Grant; however pease include) E dipment expense for Proiect/Prograrn . Food expense for Project/ f'rogram Marketing expense for Project/Program Supplies expensefirr I a In Facilities/Rent expense for Project/Program Other expense for Project/Program - Transportation TOTAL BU c,ET FOR PROJECT/PROGRAM 2,5 $20,800 513,000 $11,200 $4,500 $3,000 $5,000 35,000 $47,500 $47,500 Application Page 8 SIGNATURE PAGE The applicant acknowledges and agrees to the following: • Is Subject to all Community Service Funding Program requirements including submittal deadlines and payment disbursements. • Every Community Service Funding application is considered individually and on its own merit. • Awards will be given to organizations and activities that directly benefit the residents ofTemecula. • Funding is not immediately available to the recipient; and requires an award letter signature. Please allow time for checks to be processed. • The awarding of Community Service Funding does not constitute an automatic annual allocation. • The recognition for Community Service Funding should accrue to the City ofTemecula. • Community Service Funding must be spent as specified on the application and records may be requested by the City of Temecula to ensure the funds were used appropriately. Community Service Funding grants will not be awarded or announced within the 60 days before an election in which an awarding Council Member is on the ballot. The recipient shall provide a full accounting with documentation on the use of awarded funds. The recipient shall return to the City any funds not spent or documented per the signed agreement. We hereby certify the information contained in this application is true to the best of our knowledge and belief. PREPARED BY: Girjoii^ Greaves Executive Director NAME and TITLE (Please Print or Type) SIGNATURE: PRESIDENT or AUTHORIZED OFFICER: Gu Ro r ;ero, President SIGNATURE: ORGANIZATION NAME: San : Rasa Plateau Nature Education Foundation EMAIL ADDRESS:A nger[c srpf.Qrq TELEPHONE: 909-732-2209 DATE: 9/13/2016 (Month, Day, Year) Application Page ' City of Temecula 2016-17 CS Funding Program APPLICATION NO. 16 COM U CITY OF TEMECULA FISCAL YEAR 20 'I - .,2017 S RVICE FIU'NHs ING PROG (Please Print nr Tvnn ) 2016-2017 Program Submission Deadline: Friday, September 16, 2016 Amount Requested: $ Project/Program Name: Project/Program Start Date: PROJECT/PROG iii M INI+O t` 7;7 TION ECEIVED CITY ,T'ANAGER'S OFFICE PLICATION (i' laximum allowable $5,000 per Organization) Project/Program End Date: '�►� f nT OR ryANIZATION INFORMATION a r d GE GRAFI C AREA SERVED Name of Applicant Organization:_ Website: L tt Contact Name: Contact Person's Email Addressl, Mailing Address: ay, Title/Position: Tele hone:_ p �� Year Organization Founded Number of Paid Staff: e Number of Volunteers Geographic Area(s) the Organization Serves: L.Community Geographic Area the Project/Program will Serve (NOTE: ty ervice Funding Grant must exclusively be used to serve Temecula) Include a physical address of Project/Program (if different than Organization's Mailing Address): Is this organization incorporated as a non-profit organization? Yes ineligible to receive City Funding) Provide a copy of your statement of non-profit status from the State of California and Most Recent IRS Form 990. IRS Form 990 is a public record, Form 990s for ail charities registered in California are posted on the Attorney General's web site f,fre s. ac ca., °,v The web site also offers a searchable database of California ch rifles. Form 990s for 501(c )(3) charities may be found at GuideStar • nvl���,�; (If No, then it is Date of incorporation as a non-profit: Federal identification number:_„µ. State identification number: Submit and Attach Status Verification from Interna! Revenue Services and Franchise Tax Board: 1. i .cf(.' , 'g , (print out and attach Deductibility Status) 2 f'}, h` ,A ft) ...;-a:=!w ^'ll i r i T Mill;' i;e (� �tC:2 ,0:-::,!,' (print out and attach Entity Status Letter) Application Page 1 Has the organization or any members of the Board of Directors of the organization been involved with any personal business transactions valued over $500 including any business transactions, negotiations, investments, or interests in real property with a Temecula City Council Member during the past 12 months? Yes No If Yes, briefly describe: Is a Temecula City Council Member a member of the Board of Directors or an Officer of the organization? Yes No organization: If Yes, provide Council Member's Name and title within the This application has been authorized by the organization's: Executive Committee Board of Directors X Members -at -Large FINANCIAL STATEMENTS PLEASE ATTACH COPIES OF THE CURRENT BUDGET OF THE ORGANIZATION / FINANCIAL STATEMENTS (BALANCE STATEMENT AND INCOME STATEMENT). It does not require a CPA's audit, but please submit if available. MISSION STATEMENT Briefly describe the goals and objectives of your organization and community services it provides. , Co/1J (:e4+\( s rn,c-rio/ i -t 1 a re, o v e c ;14-h h le -e. .; ' ,f a� rTe c®. -r /% ni /esr. 1 e - Application Page 2 GRANT FUND1 G PROJECT/PROG M DESC PTISN NOTE: Receipts/invoices wilt be required to be submitted to the City to demonstrate that your organization used grant funding awarded by the City to support the project/program as described here. See Compliance Reporting Requirements on Application Page 6 for details. 1. Provide a brief description of the Project/Program (and its objectives) that the City of Temecula grant funding will be used to support. 2. Describe how your organization will use the funding awarded? Include equipment or services that would be purchased and why. -7 lye •C ti frre,to vi --0 A 0, Application Page 3 3. Explain how the grant funding will specifically benefit Temecula residents. Also, who is the target population and provide the estimated number of people expected to benefit from this Project/Program plus the number of volunteers involved. t f4' need `i TLere are - W;/( be 4--o 01 7A of • hcome 19r n_elefs�. A pr�-Fel expe Do (/rte Application Page 4 MAR 1 0 2018 CITY MA FY 2015-16 COMPLIANCE REPORT — PART 1 OF 2 FF10E IF your organization is awarded Community Service Funding in FY2015-1 , please submit this information by Friday September 9, 2016 If your organization was awarded Fiscal Year 2015-16 grant funding by the City of Temecula, all grant funds received must have been expended prior to June 30, 2016. In addition, all grant funds must be substantiated with proper back-up documentation. Failure to provide proper documentation may jeopardize any future funding. City of Temecula reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. If the funds are not expended in accordance with the approved purpose stated on the Application, the organization will be required to refund the amount of funds. To substantiate that Fiscal Year 2015-16 funds received from the City were expended appropriately, proper back-up documentation must be submitted to the City by Friday, September 9, 2016 to include the following: 1. Copies of invoices/receipts; and 2. For each invoice/receipt, provide a written narrative that explains each of the expenditures listed on the invoice/receipt. Attach the table shown below to each invoice/receipt (add more rows as needed for each expenditure listed on the invoice/receipt) This is not due until September 9, 2016. At that time, fill out table, attach receipts/invoices, and provide to City of Temecula, 41000 Main Street, Temecula, CA 92590 Attn: City Manager's Office by Friday, September 9, 2016. (Make additional copies or larger table if needed to explain all expenditures.) Project/Program Name: " F , Organization: cr. €�F c c� �, � �.l � �" ! g � / �� i�J � ! #-,}s ��". �i Amount of Grant Funding Awarded: Date of Invoice/Receipt Must be dated between July 1, 2015 —June 30, 2016 Month a id Year Grant Received from City: i Describe the expenditure and the purpose of the expenditure MUST support Project/Program Description of Application . 1, Explain how the expenditure specifically benefitted Temecula residents If names/addresses of Temecula beneficiaries are available, please attach y rji'1L 'E i p hiec. �! CC �` ,r e 1 c rE ;z .),, e c v ic; Amount of Expenditure FY 2015-16 COMPLIANCE REPORT — PART 2 OF 2 IF your organization is awarded Community Service Funding in FY2015-16, please submit this information by Friday September 9, 2016 Yt1R tint of Grant Fundrnr A w rde{ Lien elerrsr Project/Prot FY 2015-2016 ues AExpenses VARIOUS TYPES OF INCOME FOR THE SPECIFIC PROJECT/PROGRAM THAT WAS FUNDED BY COMMUNITY SERVICE FUNDING: Amount of money awarded and received from the City of Temecula Community Support Grant Cash contributed to Project/Program by the Applicant Organization Other funding already awarded In -Kind Match Amount or Volunteer Credit Hours VARIOUS TYPES OF EXPENSES FOR THE SPECIFIC PROJECT/PROGRAM THAT WAS FUNDED BY COMMUNITY SERVICE FUNDING: Staffing expense for Project/Program (this amount is ineligible to be funded by City's Grant; however please include) Equipment expense for Project/Program Food expense for Project/Program Marketing expense for Project/Program Supplies expense for Project/Program Facilities/Rent expense for Project/Program Other expense for Project/Program TOTAL 0 l-,Oc)O 00c) 0 0 0 S rG iii AT I T"r PA G The applicant acknowledges and agrees to the following: • Is Subject to all Community Service Funding Program requirements including submittal deadlines and payment disbursements. • Every Community Service Funding application is considered individually and on its own merit. • Awards will be given to organizations and activities that directly benefit the residents of Temecula. • Funding is not immediately available to the recipient; and requires an award letter signature. Please allow time for checks to be processed. • The awarding of Community Service Funding does not constitute an automatic annual allocation. • The recognition for Community Service Funding should accrue to the City of Temecula. • Community Service Funding must be spent as specified on the application and records may be requested by the City of Temecula to ensure the funds were used appropriately. • Community Service Funding grants will not be awarded or announced within the 60 days before an election in which an awarding Council Member is on the ballot. • The recipient shall provide a full accounting with documentation on the use of awarded funds. The recipient shall return to the City any funds not spent or documented per the signed agreement. We hereby certify the information contained in this application is true to the best of our knowledge and belief. PREPARED BY: SIGNATURE:__ _ PRESIDENT or AUTHORIZED OFFICER: SIGNATURE: ORGANIZATION NAME: TELEPHONE: NAME nd TITLE (Please Print or Type) NAME and TITLE (Please Pr t or Type) e✓1f DATE: g s (Month, Day, Year) MAIL ADDRESS: C S'C f_ V er t vji. .7e /- Application Page 8 City of Temecula 2016-17 CS Funding Program APPLICATION NO. 17 CITY OF TEMECULA FISCAL YEAR 2016-2017 COMMUNITY SERVICE FUNDING PROGRAM APPLICATION 2016 -2017 Program Submission Deadline Friday, September 16, 2016 PROJECT/PROGRAM INFORMATION Amount Requested: $ 5,000 (Maximum allowable $5,000 per Organization) Project/Program Name: Special Olyrr€pcs programs in the city of Temecula (Valley) Project/Program Start Dat: 1/1/17 Project/Program End Date: 12/31/17 ORGANIZATION INFORMATION and GEOGRAPHIC AREA SERVED Name of Applicant Organization: S*ecial 01 Website: www.sosc.org/inlandempire Contact Name: Abbey Leffler m ics Southern California — Inland Emile Re • ion Title/Position: Regional Director Contact Person's Email Address: aleffler • sosc.or Mailing Address: 41880 Kalmia 'Street, #155, Murrieta, CA 92562 Telephone: (951) 703-6502 Number of Paid Staff Regional staff: 4 Program staff: 0 Year Organization Founded: 1969 Number of Volunteers Region -wide volunteers: 365 Program volunteers: 80 Geographic Area(s) the Organization Serves: San Bernardino & Riverside Counties Geographic Area the Project/Program will Serve (NOTE: Community Service Funding Grant must exclusively be used to serve Temecula): Temecula Valley specifically in the city of Temecula Include a physical address of Project/Program (if different than Organization's Mailing Address): 27475 Ynez Road. Ste. 174, Temecula CA 92591 Is this organization incorporated as a non-profit organization? Yes X No (If No, then it is ineligible to receive City Funding) Application Page 1 Provide a copy of your statement of non-profit status from the State of California and Most Recent IRS Form 990. IRS Form 990 is a public record. Form 990s for all charities registered in California are posted on the Attorney General's web site www.aq_ca.gov. The web site also offers a searchable database of California charities. Form 990s for 501(c )(3) charities may be found at GuideStar vww.g'uidestar orgI. Date of incorporation as a non-profit:11.,99._g_?y Federal identification number: State identification number: Submit and Attach Status Verification from Internal Revenue Services and Franchise Tax Board: 1. l'itt: ,L pps irs lovkapp/eo _t (print out and attach Deductibility Status) 2. 1~-itt w. lww ftb. a gov6pr line,sel t _ {� i y� k t is iptr rfind x. s (print out and attach Entity Status Letter) Has the organization or any members of the Board of Directors of the organization been involved with any personal business transactions valued over $500 including any business transactions, negotiations, investments, or interests in real property with a Temecula City Council Member during the past 12 months? Yes _.. No X If Yes, briefly describe: Is a Temecula City Council Member a member of the Board of Directors or an Officer of the organization? Yes NO X If Yes, provide Council Member's Name and title within the organization: This application has been authorized by the organization's: Executive Committee X Board of Directors X Members -at -Large _X FINANCIAL STATEMENTS V 2016 Budget — Special Olympics Southern California Inland Empire Region ✓ 2015 Form 990 m Special Olympics Southern California ✓ 2015 Audited Financial Statement — Special Olympics Southern California Application Page 2 MISSION STATEMENT Briefly describe the goals and objectives of your organization and community services it provides. The mission of Special Olympics Southern California SOSC is to ovide ear -rounds orts training and athletic competition in a variety_af Olympic -style sports for children and adults with intellectual disabilities (ID), giving them continuing opportunities to develop physical fitness, demonstrate courage, experience joy and partici ate in a sharin• of sifts skills and friendship with their families, other Special Olympics athletes and the communit S ecial 0I ics has a on established histo in the cit of Temecula where we have served individuals with ID for over a decade. OE o• rams n onl ovide individuals with ID with physical fitness and athletic competition. but also social interaction community involvement, and empowerment. Since 1969, community-based sports programs have thrived through relationshi•s with Local entities in the cit of Temecula, including The Legends Golf Course at Temeku Hills and Temecula Team Tennis. In 1986, partnership with the Temecula Police Department and California Hva Patrol was established to raise awareness and funds for local programs annually through the Law Enforce it Torch Run. The city of Temecula is a valued collaborative partner, promoting our movement of inclusion and acceptance for all in the community, as well as providinant fundino sus ort our +ro'rams since 2010, We are grateful for the support provided b he city of Temecula and we look forward to continuing this legacy, GRANT FUNDING PROJECT/PROGRAM DESCRIPTION 'NOTE: Receipts/invoices will be required to be submitted to the City to demonstrate that your organization used grant funding awarded by the City to support the project/program as described here. See Compliance Reporting Requirements on Application Pace 6 for details. 1. Provide a brief description of the Project/Program (and its objectives) that the City of Temecula grant funding will be used to support. Special Olympics enriches the lives of individuals with intellectual disabilities in Temecula Valley through the power of sports education, and bypromoting athlete health. We provide training and Application Page 3 competition o..ortunites in the s orts of uatics athletics track & field basketball. bocce, bowling, golf, soccer, softball, and tennis Athletes receive weekly sports instruction and training from volunteer coaches durin the fall and s.rin. seasons and teams attend local and regional competitions to showcase their skills. No one is ever turned away because of his or her disability and teams are formed based on age and ability level to create a positive experience for everypne. Through an -going participation in sport, our goal is to encourage healthy habits that will remain with athletes their entire lives. 2. Describe how your organization will use the funding awarded? Include equipment or services that would be purchased and why. A $5,000 grant will fund existing direct program costs including uniforms, transportation and facilities costs — our largest expenses for athletes in the city of Temecula. All sports activities, equipment, and uniforms are completely free for our athletes. We seek support from local entities such as the city of Temecula, Pechanga Resort & Casino, and Law Enforcement to allow us to continue to provide services at no cost. 3 Explain how the grant funding will specifically benefit Temecula residents. Also, who is the target population and provide the estimated number of people expected to benefit from this Project/Program plus the number of volunteers involved. Special 01 ics athletes within Temecula are com.riseci of the followin derno a hies: 68% male and 32% femaIe 38% ages 8-21, 62% age 22 or older. Over 80% of our athletes are classified as low income. The overwhelming majority of our athletes could not afford the costs associated with artici ation in s.orts 0 rams if fees were ch ed. In addition, S ecial 01 m.ics would not be able to ovide our ro ams in Temecula at no cost without the commitment and enthusiasm of the more than 80 volunteer sports coaches, assistants, and other supporters from the community. Special Olympics currently serves 221 children and adults with intellectual disabilities in Temecula Valley programs, with 44 athletes and their families living in or within 10 miles of the city of Temecula. Application Page 4 FY 2015-16 (PREVIOUS FISCAL YEAR) COMPLIANCE REPORT — PART 1 OF 2 IF your organization was awarded Community Service Funding in FY2015-16, please submit this information If your organization was awarded Fiscal Year 2015-16 grant funding by the City of Temecula, all grant funds received must have been expended prior to June 30, 2016. In addition, all grant funds must be substantiated with proper back-up documentation. Failure to provide proper documentation may jeopardize any future funding. City of Temecula reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. If the funds were not expended in accordance with the approved purpose stated on the Application, the organization will be required to refund the amount of funds. To substantiate that Fiscal Year 2015-16 funds received from the City were expended appropriately, proper back-up documentation must be submitted to the City by Friday, September 16, 2016 to include the following: 1. Copies of invoices/receipts; and 2. For each invoice/receipt, provide a written narrative that explains each of the expenditures listed on the invoice/receipt. Attach the table shown below to each invoice/receipt (add more rows as needed for each expenditure listed on the invoice/receipt) This is not due until September 8, 2017. At that time, fill out table, attach receipts/invoices, and provide to City of Temecula, 41000 Main Street, Temecula, CA 92590 Attn: City Manager's Office by Friday, September 8, 2017. (Make additional copies or larger table if needed to explain all expenditures.) Organization: Special Olympics Southern California — Inland Empire Project/Program Name: Special Olyriapigprograrns in the city of Temecula (Valley) Amount of Grant Funding Awarded: $2,500 Month and Year Grant Received from City: November 2015 Date odated ice/Receipt Describe the expenditure Explain how the expenditure Amount o Must and the purpose of the specifically benefitted Temecula Expenditure 2015 — June 30, 2016 expenditure residents MUST support Project/Program If names/addresses of Temecula Description of Application beneficiaries are available, please attach 9/30/15 6/10/16 Uniforms for Temecula bowling teams. Facility cost for the Temecula golf team at the Legends Golf Course. Funding provided 83 bowling athletes new Special Olympics polo shirts. Funding supported green fees for 13 athletes from Mar 17 — June 9 Application Page 5 $1,916.50 $650.00 Y 2016-2017 COMPLIANCE REPORTING REQUIREMENTS - PART 1 OF 2 IF your organization is awarded Community Service Funding in FY2016-17,. this information is not due until September 8, 2017 Compliance If your organization is awarded Fiscal Year 2016-17 grant funding by the City of Temecula, all grant funds received must be expended prior to June 30, 2017. In addition, all grant funds must be substantiated with proper back-up documentation. Failure to provide proper documentation may jeopardize any future funding. City of Temecula reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. If the funds are not expended in accordance with the approved purpose stated on the Application, the organization will be required to refund the amount of funds. To substantiate that Fiscal Year 2016-17 funds received from the City were expended appropriately, proper back-up documentation must be submitted to the City by Friday, September 8, 2017 to include the following: 1. Copies of invoices/receipts; and 2. For each invoice/receipt, provide a written narrative that explains each of the expenditures listed on the invoice/receipt. Attach the table shown below to each invoice/receipt (add more rows as needed for each expenditure listed on the invoice/receipt) This is not due until September 8, 2017, At that time, fill out table, attach receipts/invoices, and provide to City by Friday, September 8, 2017. (Make additional copies or larger table if needed to explain all expenditures.) Organization: Amount of Grant Funding Awarded: Project/Program Name: Month and Year Grant Received from City: Date of Invoice/Receipt Describe the expenditure and the purpose of the —June 30, 2017 expenditure MUST support Prolect/Program Description of Application Must be dated between July 1, 2016 Explain how the expenditure specifically benefitted Temecula residents If names/addresses of Temecula beneficiaries are available, please attach Amount of Expenditure FY 2016-2017 COMPLIANCE REPORTING REQUIREMENTS - PART 2 OF 2 Fill in the top row and the first two columns NOW to provide a budget of significant activities related to this FY 2016-2017 project/program. The last two columns are not due until September 8, 2017. Application Page 6 nization: $pre+ ai olynnpics Southern elifornie - Inland Empire Region projeet/Program Name: Special Olyri�pics Prrara s in the city of Terneula Amount of Grant Funding Requested: 00 Fiscal Year 2016-2017 Line Items for Prof Pro rn FY budgeted Revenues 2016-2017 VARIOUS TYPES OF INCOME FOR THE SPECIFIC PROJECT/PROGRAM:____ Amount of money requested from the City of Temecula Community Support Grant (Not to exceed $ 5,000) Cash contributed to Project/Program by the Applicant Organization Other funding already awarded In -Kind Match Amount or Volunteer Credit Hours VARIOUS TYPES OF EXPENSES FOR THE SPECIFIC PROJECT/PROGRAM: Staffing expense for Project/Program (this amount is ineligible to be funded by City's Grant; however please include) Equipment expense for Project/Program: sports equipment Budgeted Actual Actual trxperases Revenues opens# Food expense for Project/Program Marketing expense for Project/Program Supplies expense for Project/Program: uniforms Facilities/Rent expense for Project/Program Other expense for Project/Program: transportation TOTAL BUDGET FOR PROJECT/PROGRAM $ 5,000 $ 12,291 $ 5,500 $0 1,325 $ 230 $ 500 $ 16,446 $ 4,290 $ 22,791 $ 22,791 * Programs in the city of Temecula are led by a non -paid volunteers. No staffing expenses are incurred. Application Page 7 SIGNATURE PAGE The applicant acknowledges and agrees to the following: • Is Subject to all Community Service Funding Program requirements including submittal deadlines and payment disbursements. • Every Community Service Funding application is considered individually and on its own merit. • Awards will be given to organizations and activities that directly benefit the residents of Temecula. • Funding is not immediately available to the recipient; and requires an award letter signature. Please allow time for checks to be processed. • The awarding of Community Service Funding does not constitute an automatic annual allocation. • The recognition for Community Service Funding should accrue to the City of Temecula. • Community Service Funding must be spent as specified on the application and records may be requested by the City of Temecula to ensure the funds were used appropriately. • Community Service Funding grants will not be awarded or announced within the 60 days before an election in which an awarding Council Member is on the ballot. • The recipient shall provide a full accounting with documentation on the use of awarded funds. The recipient shall return to the City any funds not spent or documented per the signed agreement. We hereby certify the information contained in this application is true to the best of our knowledge and belief. PREPARED BY: Tran] N en. Mana'er Prosect Research & Grants NAME and TITLE (Please Print or Type) SIGNATURE: PRESIDENT or AUTHORIZED OFFICER: Bill Shumard, President & CEO NAME and TITLE (Please Print or Type) SIGNATURE: ORGANIZATION NAME: Special Olvrnpies Southern California TELEPHONE: (562) 502-1097 EMAIL ADDRESS: tn uyen ?_sosc.orc DATE: SQ (Month, Day, Year) City of Temecula2016-Funding CS Program APPLICATION NO. 18 FISC • R 201 6-2017 COMMUNITYSERVICE FUNDING PROG (Please Print or Time) PLICATION 2016-2017 Program Submission Deadline: Friday, September 16, 2016 Amount Requested: $ $5000.00 P • OJECT/PROGRAM INFORMATIO (Maximum allowable $5,000 per Organization) Project/Program Name: Temecula Community Pantry Project/Program Start Date: 7111/2016 _Project/Program End Date: 6/30/2017 RGANIZATI N INFO TION 11 11 7,EOG HIC SERVED Name of Applicant Organization:JEAM Evangelical Assistance Ministries Website: temeculapantry.com Contact Name: Randy Taylor Title/Position: President Contact Person's Email Address rendytaylonpatmlnc corn Mailing Address: 2922Pujol St. Temecula, Ca. 92590 Telephone:, 951-676-8022 ___Year Org - nizati• n Founded._ 1987 Number 0I Pd Staff None Number of Voki teers; 4 01 .11 A . Ge r phic re (s) the Organization Serves: Temecuia, iVlurrieta, Agu nga Ge•graphic Area the Project/Program will Serve (NOTE: Co unity Service Funding Grant must exclibe used to serve Temecula) Temecula Address): Addr Include a physic -al address of Project/Program (if different than Organizati n's armgl a -- is this organization incorporated as a non-profit organization? Yes o (if No, then it is ineligible to receive City Funding) Provide a copy of your statement of non-profit status from the State of California and Most Recent tlRS Form 990. IRS Form 990 is a public record. Form 990s for all charities registered in California are posted on the Attorney General's web site www.Agpaiiegy. The web site also offers a searchable database of California chares. Form 990s for 501(c )(3) charities may be found at OuideStar era„ Date of incorporation as a non - Federal identification number_ State identification number: wait: 2-19-1987 Submit and Attach Status Verification from Intern i Revenue Services and Franchise Tax Board: 1. trita.lioiii_s,goviiazdteiii_:eepe: (print out and attach Ded ctibiiity Status) 2. rittbe:iiiviiww,tib.ca,11 ovioniineeietlf eel vie statue_ letter/index aria (print out and attech Entity Status Letter) Application Page 1 Has the organization or any members of the Board of Directors of the organization been involved with any personal business transactions valued over $500 including any business transactions, negotiations, investments, or interests in real property with a Temecula City Council Member during the past 12 months? Yes No X If Yes, briefly describe: Is a Temecula City Council Member a member of the Board of Directors or an Officer of the organization? Yes No X If Yes, provide Council Members Name and title within the organization; This application has been authorized by the orgarti tions: Executive Committee Board of Directors X Members -at -Large FINANCIAL STATEMENTS PLEASE ATTACH COPIES OF THE CURRENT BUDGET OF THE ORGANIZATION l FINANCIAL STATEMENTS (BALANCE STATEMENT AND INCOME STATEMENT). It does not require a CPA's audit, but please submit if available. MISSION STATEMENT Briefly describe the goals and objectives of your organization and community services it provides. . SEE STATEMENT ATTACHED Application Page 2 TEMECULA COMMUNITY PANTRY £MISSION STATEMENT The Pantry was started in 1986 with the purpose of assisting the low-income and homeless in the Temecula Valley area by providing them with food, clothing and other donated items. The goal of the Pantry is to help strengthen the families and individuals who come to us for help. We assist thein by providing meals, clothing, items for personal hygiene, medical and dental referrals, housing and shelter referrals, bus tickets, etc. Clients are required to produce a picture I.D. showing they live in Temecula or Murrieta, proof of income and proof of ages of their children. 90% of our families live in Temecula. For the homeless, we provide warmth and comfort, as well as food and personal Items. We try to make them feel cared for as we listen, support emotionally, and help physically. When they are ready for help they come to us for referrals and we make the necessary calls to get them the help they need. We want to help the families become self-sufficient again. Many are unemployed for the first time in their lives. We provide them the food they need until their first checks and food stamps are available. They can come back to the Pantry any day and receive the breads, bakery items and fresh fruits and vegetables. If they need further help in an emergency they will get it. We try to help the whole family by providing Birthday Gifts, Christmas Gifts, and Easter Baskets to the children. Also, Back -to -School Backpacks and supplies are provided. No one who comes to the Pantry is asked about their political or religious beliefs. They are not asked about their sexual orientation and are only asked for their ethnicity as required by the CDBG grant. They are not asked to make any kind of monetary donation. The heart of the Pantry is its volunteers...they come from every walk of life and many are now helping the Pantry that once were getting help. We are a Christian organization, founded by three ministers who saw a need and filled it. Our command is to "Love your Neighbor as Yourself' .We hope that our actions reflect this. RAM' FUNDING PROJECT"/PROGRAM DESCRIPTION NOTE Recelill be required to be submitted to the City to demonstrate that your organization used grant funding awarded by the City to support the o program as described here. See Compliance Reporting Requirements on Application Page 6 for details. 1. Provide a brief description of the Project/Program (and its objectives) that the City of Temecula grant funding will be used to support. SEE STATEMENT ATTACHED 2. Describe how your organization will use the funding awarded? Include equipment or services that would be purchased and why. SEE STATEMENT ATTACHED Application Page 3 PRO CT DESC12.lPTION We supply food boxes, fresh food items, clothing and personal items to the extra low, very low and low income families, seniors and homeless in Temecula. We also assist those in need from Murrieta and Aguanga when their pantries are not open. Only Temecula clients receive food or supplies from this Grant funding. Those in need are referred to us by DPSS, Churches, Temecula Valley School District Temecula Police Dept., City of Temecula and prior clients. Our clients are asked for proof of residency, income and birth information on their children. We provide them with a food box with complete meals for 7 days, 3 meals a day according to family size. Then they can come back every Monday, Wednesday, and Friday for fresh food items donated by local stores, markets, growers, restaurants. In 2015, 475 families registered for food boxes of 21 complete meals. We distributed Thanksgiving boxes to 318 families and Christmas boxes to 308 families. We average 80 families a day that receive the food bags. The value of all food distributed was $507,837.00. In September of 2011 we began registering our clients using the CDBG forms. Since that time to 6/30/2016 we have registered 2222 families, singles, and homeless. 60% of our clients are families, seniors and singles and 40% are homeless. In Temecula, out of a population of 105,000, 15% of the families earn less than $25,000 a year. According to the City of Temecula website 11% of the population are living in poverty. Of singles, 54% have no work and 42% work part time. 67% live in apartments and we have 660 subsidized apartments units and 480 are within walking distance of the pantry. These are our clients. The average size of the families is 3.2 people. These families depend on our pantry. We have 48 senior housing units across the street from the pantry. These seniors live on Social Security. They rely on our fresh vegetables, breads, bakery items, deli items and other donated food we distribute on Monday, Wednesday and Friday. Overall, we have 135 Seniors register with us. We have 135 homeless who come in and out of the pantry during the year for breakfast, laundry use, food and clothing. They also receive counseling. We refer them for health assistance and for drug and alcohol rehab. We try to unite them with family if possible. According to the Homeless Count 55% receive no government assistance but Cal Fresh. If they are veterans we refer them to Temecula Vets Center for additional help. 30% have chronic diseases such as diabetes, heart trouble, seizures. USE OF FUNDING We would use this funding award for residents of Temecula who are registered with the Pantry. To qualify for our assistance they are required to provide us with their identification showing they reside in Temecula, copies of children's birth certificates, and proof of income. The funds would be used for families, seniors and singles who have homes in Temecula. We estimate we will have about 500 families, 900 individuals who will come to the Pantry for food boxes and fresh foods. Although we receive food and supplies from food drives we have to purchase items that we don't receive. Since so many of our clients live in Old Town we try to make sure they receive items they need but can't always get out to buy. One of our main uses of donated funds is the purchase of milk and eggs twice a month. Also we have to buy peanut butter, jelly, cereal, pasta, macaroni and cheese almost monthly. We purchase a lot of supplies...cleaning supplies and items we put into the family boxes...however, our priority is always food. 3. Explain how the grant funding will specifically benefit Temecula residents. Also, who is the target population and provide the estimated number of people expected to benefit from this Project/Program plus the number of volunteers involved. SEE STATEMENT ATTACHED Application Page 4 FUNDING BENEFITS We will use this funding for our residents of Temecula who are Extra low, Very low and Low income. In 2015/16 we helped 834 families, seniors, singles and homeless with food and other items. This grant would be used only for the families, seniors, and singles who live in Temecula and have cooking facilities. In 2015/16 we served 392 families, seniors and singles...925 Individuals. We estimate this will be about 500 families, 1200 individuals in year 2016/2017. Our greatest need is for food to supplement our food drives and our daily fresh food and deli items. Also we have to purchase food for our holiday boxes. We have to purchase supplies that we include in our boxes. Our boxes are meant to help new clients until they start receiving assistance. We include toilet paper, tooth paste, tooth brushes, deodorant, and other personal items for the ladies. We also purchase cleaning supplies and garbage bags for our own use. We are an all -volunteer organization with 40 full-time volunteers. Many of our volunteers have been with the Pantry for over 15 years. Our Board is made up of 6 members and 4 members of the Board are at the Pantry each day we are open. They provide counseling to families and homeless and oversee the intake and distribution of the donated food, clothing and other items. They also oversee the use of showers, laundry facility and feeding breakfast to the homeless. FY 2015-16 (PREVIOUS FISCAL YEAR) COMPLIANCE REPORT — PART 1 OF 2 IF your organization was awarded Community Service Funding in FY2015-16, please submit this information If your organization was awarded Fiscal Year 2015-16 grant funding by the City of Temecula, all grant funds received must have been expended prior to June 30, 2016. In addition, all grant funds must be substantiated with proper back-up documentation. Failure to provide proper documentation may jeopardize any future funding. City of Temecula reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. If the funds were not expended in accordance with the approved purpose stated on the Application, the organization will be required to refund the amount of funds. To substantiate that Fiscal Year 2015-16 funds received from the City were expended appropriately, proper back-up documentation must be submitted to the City by Friday, September 16, 2016 to include the following: 1. Copies of invoices/receipts; and 2. For each invoice/receipt, provide a written narrative that explains each of the expenditures listed on the invoice/receipt. Attach the table shown below to each invoice/receipt (add more rows as needed for each expenditure listed on the invoice/receipt) This is not due until September 8, 2017. At that time, fill out table, attach receipts/invoices, and provide to City of Temecula, 41000 Main Street, Temecula, CA 92590 Attn: City Manager's Office by Friday, September 8, 2017. (Make additional copies or larger table if needed to explain all expenditures.) Organization: r AM Evangelical Ministries Project/Program Name: Temecula Community Pantry Amount of Grant Funding Awarded: $5,000.00 Month and Year Grant Received from City: December 2015 Date of Invoice/Receipt Must be dated between July 1, 2015 —June 30, 2016 Describe the expenditure and the purpose of the expenditure , MUST support Project/Program Description of Application Explain how the expenditure specifically benefitted Temecula residents If names/addresses of Temecula beneficiaries are available, please attach Amount of ' Expenditure 11/21/15 Check # 3825 Food 4 Less 300 Pies for Thanksgiving @ 2.99 each 300 Pies 296 families from Temecula $897.00 (12.00) $885.04 12/21/15 Check # 3850 WalMart 175 Milk 175 Eggs 325 1/4 Ib. cubes Margarine For Christmas Boxes 294 families from Temecula received Christmas Boxes 175 of these items were in their boxes $1174.25 2/5/16 Check 3888 WalMart 100 Milk 100 Eggs Bi Monthly distribution of Milk and Eggs for Temecula Clients $460.60 3/21/16 Dr. card Food 4 Less 80 Jello 84 Canned Fruit 96 Frosing For Easter Boxes 185 Temecula families received these items in their boxes $309.63 Application Page 5 FY 2015-16 (PREVIOUS FISCAL YEAR) COMPLIANCE REPORT — PART 1 OF 2 IF your organization was awarded Community Service Funding in FY2015-16, please submit this information If your organization was awarded Fiscal Year 2015-16 grant funding by the City of Temecula, all grant funds received must have been expended prior to June 30, 2016. In addition, all grant funds must be substantiated with proper back-up documentation. Failure to provide proper documentation may jeopardize any future funding. City of Temecula reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. If the funds were not expended in accordance with the approved purpose stated on the Application, the organization will be required to refund the amount of funds.. To substantiate that Fiscal Year 2015-16 funds received from the City were expended appropriately, proper back-up documentation must be submitted to the City by Friday, September 16, 2016 to include the following: 1. Copies of invoices/receipts; and 2. For each invoice/receipt, provide a written n we that explains each of the expenditures listed on the invoice/receipt. Attach the table shown below to each invoice receipt (add more rows as needed for each expenditure listed on the invoice/receipt) nvoices, and provide to City of Temecula, 41000 Main Street, Te This is not due +nntel Ssipternber 8, 2017. At that time, fill out table. attach ' '� or lar r table 6 needed to explain all expenditures.) 92590 Attn: City Manager's Office by Friday, September 8, 2017. (Make additional copies ge Organization. wTEAM Evangelical Ministriesproject/program Name: Temecula Community Pantry ,... . Amount of Grant Funding Awarded: $5,000.00 Month and Year Grant Received from City: December 2015 Date of InvolcelReceipt Must be dated between July 1, 2016 —June 86, 2016 3f25/16 3941 WalMart 4/29/16 Check 3960 WalMart Describe the expenditure and the purpose of the expenditure MUST support ProlectiProgr Description of 200 Milk 200 eggs 200114 Ib_ margarine $5.61 each to 185 Temecula families Explain how the expenditure specifically benefftted Temecula residents it names/addresses of Temecula beneficiaries are available„ pease attach' 200 families received Easter boxes with milk,eggs,and margarine 185 families were from Temecula 100 Milk 100 Eggs Bi Monthly Milk and Egg Distribution for Temecula CNents 5/13/16 Check3970 WalMart 627116 Check 4000 Albertsons 100 Milk 100 Eggs 120 Cereal Boxes Q $250 per box Bi Monthly distribution of Milk and Eggs for Temecula Clients CA Amount of Expenditure $1122.00 (84.15) $1037.85 $417.00 To replace 120 Cereal l3oxes distributed from £1!2/3115 through 6/30/16 to Temecula families Application Page 5;7' $417.00 $300.00 $5001.33 (1.33) $5000.00 SIGNATURE PAGE The applicant acknowledges and agrees to the following: • Is Subject to all Community Service Funding Program requirements including submittal deadlines and payment disbursements. • Every Community Service Funding application is considered individually and on its own merit. • Awards will be given to organizations and activities that directly benefit the residents of Temecula. • Funding is not immediately available to the recipient; and requires an award letter signature. Please allow time for checks to be processed. • The awarding of Community Service Funding does not constitute an automatic annual allocation. • The recognition for Community Service Funding should accrue to the City of Temecula. • Community Service Funding must be spent as specified on the application and records may be requested by the City of Temecula to ensure the funds were used appropriately. • Community Service Funding grants will not be awarded or announced within the 60 days before an election in which an awarding Council Member is on the ballot. • The recipient shall provide a full accounting with documentation on the use of awarded funds. The recipient shall return to the City any funds not spent or documented per the signed agreement. We hereby certify the information contained in this application is true to the best of our knowledge and belief. PREPARED Carole Murphy , Treasurer NAME and TITLE (Please Print or Type) SIGNATURE: PRESIDENT or AUTHORIZED OFFICER: Pandy Taylor, President NAME and TITLE (Please Prin or Type SIGNATURE: ORGANIZATION NAME: TEAM Evangelical Assistance Ministries TELEPHONE: 951-676-8022 DATE: ` Z, (Ron Day, Year) EMAIL ADDRESS: randyt Application Page 8 at inc City of Temecula 2016-17 CS Funding Program APPLICATION NO. 19 flY OF TE FC 2016-2017 COMMUNITY SERVICE FUNDING PROG M A LICATION (Please Print or Tvoe) - ciriA n Dea e: 201 -2017 Program Submissi Friel yl Septe ser I 2 1 16 PROJECT/PROGRAM INFORMATI N Amount Requested. $ 00 • 4.‘2 _______(Maximum allowable $5,000 per Organization) Project/Program Name::_ 6„,o-o...41adit "D"'A/Ar s;•Q, Project/Program Start Date: -1‘iy,k;5 4. _Projec Program End Date: ORGANIZATION INFORMATION and GEO Name of Applicant Organization:_ i'="A zit Website: le2i/e-ceaA Contact Name:_ Contact Person's Email Address 44/ Mailing Address: t.) v p v•v. v•vi Telephone:_ Year Organization Founded: Number of Paid Staff: _ Number of Volunteers: ,,c,0,77W -34"0 Ari"),,e _Z771/ e VeffA, Geographic Area(s) the Organization Seives:_ ,,.4>e1,47/1 -1e)12_ Geographic Area the Project/Program will Serve (NOTE: Com unity Service Funding Grant must exclusiv_ely be used to serve Temecula) Include a physical address of Project/Program (if different than Organization s Mailing Address): 19/24141, 7:43.0 -fit/ is this organization incorporated as a non-profit organization? Yes.S. No (If No, then it is ineligible to receive City Funding) Provide a copy of you statement of non-profit status from the State of California andTot,,siet Recent IRS Form 990. IRS Form 990 is a public record, Form 990s for all charities registered in California are posted on the Ai:torney General's web site web site also offers a searchable database of California charities. Form 993s for 501(c )(3) charities may be found at GuideStar i)Elte of incorporatioio a nor -profit; Federal identlfication nurnbeE:, Si:ate iderl6ficati ni.ivnber_ Submit and Attach Status Verification from Internal Revenue Services and Franchise Tax Board1. : (print out and attach Deductibility Status) 2 (print out and attach Entity Status Letter) PHIC AREA SERVED Title/Position: :45e),42? Af 1-7,•0; Application Page 1 Has the organization or any members of the Board of Directors of the organization been involved with any personal business transactions valued over $500 including any business transactions, negotiations, investments, or interests in real property with a Temecula City Council Member during the past 12 months? YesP No If Yes, briefly describe: is a Temecula City Council organization? Yes No organization:____ ber a member of the Board of Directors or an Officer of the If Yes, provide Council Member's Name and title within the This application has been authorized by the organization's: Executive Committee Board of Directors Members -at -Large FINANCIAL STATEMENTS PLEASE ATTACH COPIES OF THE CURRENT BUDGET OF THE ORGANIZATION / FINANCIAL STATEMENTS (BALANCE STATEMENT AND INCOME STATEMENT). It does not require a CPA's audit, but please submit if available. MISSION STATEMENT Briefly describe the goals and objectives of your organization and community services it provides. 4 f Application Page 2 NOTE:GRANT FUNDING PROJECT/PROGRAM DESCRIPTION nding awarded Receipts/invoiceswill be required to be submitted = the City to demnstrateothat yorganization \theQty to support the project/program oo described ma mGooCvmpiamoeRoportingRe9u|rememonnApplicunonPoge 6hn�� 1. Provide a brief description of the Project/Program (ond its objectives) that the City of Temecula grant funding will be used to support. 2. Describe how your organization will use the funding awarded? include equipment or services that would be purchased and why. Application Page 3 3. Explain how the grant funding will specifically benefit Temecula residents. Also, who is the target population and provide the estimated number of people expected to benefit from this Project/Program plus the number of volunteers involved. z. Apphcation Page 4 Goals and Objectives of the Organization: Temecula Sunrise Rotary is an organization of business and professional persons that are united worldwide through Rotary International and provide humanitarian service, encourage high ethical standards in all vocations and help build goodwill and peace. This is exemplified in the official Rotary International Motto, "Service Above Self". Temecula Sunrise Rotary works with the local schools to provide a literacy program, the "Safety Town" workshop for local children, takes part in the Rotary Youth Leadership Awards camp, works with the local Interact Club (community service club) at Chaparral High School, provides college scholarships for local students, and organizes the Temecula Community Christmas Dinner in addition to other local community service projects. Description of the Project and Its Objectives: The Temecula Community Christmas Dinner has served the general community of Temecula residents and has been in existence for over 20 years. There is no paid staff. It is 100% organized and operated by volunteers. While this event is not based on financial need, there are many poor and homeless people that attend. Founder Buck Kemmis started the dinner to bring the community together on Christmas day. He realized that there were many people in the Temecula Valley that did not have friends or family with whom to spend Christmas day. This is an annual dinner that is held at the Mary Phillips Senior Center in Old Town Temecula. It is a completely free, fully cooked, sit-down dinner on Christmas day that is open to anyone in the community. This is not based solely on financial need, although there are many people who attend because of financial need. Anyone and everyone who would like to spend Christmas day with others is welcome. The purpose is to have dinner together and share community spirit with those who are alone for the holiday, whether they're young, old, rich or poor. Upon arrival, families and individuals are greeted at the door with a smile, a hug or a handshake by volunteers. Children attending get to meet Santa Claus, get their picture taken with Santa and, of course, he has a wrapped Christmas gift for them. It's a festive atmosphere with Christmas decorations, lots of smiles and hugs and everyone is made to feel that they are part of the family. Once seated in the dining room, the guests are served punch, coffee, or water and a holiday feast of roasted turkey, dressing, mashed potatoes and gravy, vegetables, rolls and dessert by volunteers. It is a family style dinner served on real plates with real silverware. How City of Temecula Grant Funds Will Be Used: In 2015, Buck decided to step down as Chairman of the event. To ensure that this wonderful gift to the community continues, three Temecula Rotaries are now organizing the event with Temecula Sunrise Rotary taking the lead. There is a large amount of equipment that is transported to and from the event each year, such as Santa's chair and fireplace, a Targe oven, pots and pans, shelving that holds a large amount of food and supplies used during the event, etc. Prior to Buck stepping down as Chairman, Buck used his personal trailer to transport and store all of the equipment between events. The trailer was his personal property; therefore we no longer have use of the trailer for future events. The equipment is currently stored in a storage unit in Temecula. All of the equipment will now have to be loaded into a truck and unloaded at the Mary Phillips Senior Center the week of Christmas and then reloaded and unloaded into a storage unit on Christmas night each year if we don't have a trailer. Temecula Sunrise Rotary would like to purchase at least a 28 foot trailer with tie downs to store and transport the equipment. The estimated cost of the trailer is $7,000 including tax and license. Ownership of the trailer would make set up and clean-up of the event much easier and less expensive, as we would not have to load and unload as many times and could eliminate the cost of renting a truck and storage. Sunrise Rotary Foundation received a $1,500 County of Riverside CID grant to fund a portion of the purchase. We are requesting a $5,000 grant from the City of Temecula to fund a portion of the purchase. Rotary Clubs would fund the $500 difference to complete the purchase. The funds requested under this grant represent a one-time cost for this annual event. The total cost to put on the event each year is approximately $10,000. The event has been funded through individual donations from the community, corporate donations and Rotary funds. Benefit to Temecula Residents and Volunteers: As stated earlier, everyone is welcome to participate in the event. Historically, approximately 2,000 people are impacted each year (1,700 served and 300 volunteers). Each year the dinner has grown. The Temecula Community Christmas Dinner serves approximately 1,700 meals. This includes approximately 200 meals that were delivered to homebound senior citizens and disabled persons that were not physically able to travel to the event site. Without this event, there would be many people in the community that would spend the holiday alone. One of the other large impacts is the number of local people that volunteer at the event. This event is unique in the fact that we have to turn away volunteers and assign short work shifts to maximize the number of community volunteers that can participate. We have over 300 volunteers. People look forward to serving their community and it has become a part of sharing the Christmas spirit for many families in the area. Compliance: Temecula Sunrise Rotary did NOT receive any FY 2015-2016 grant funding from the City of Temecula. FY 2016-2017 COMPL CE mi 0 ' TING REQUIREMENTS P • 'T 2 OF 2 Fill i the top row a i d t e first two columns NOW to provide a budget i f si ifica t activities relate to this FY 2016-2017 project/progra Tie last two colu is are iot due until September 8, 2017. Organization: - 'eh ‘.:5,11eZ,A/RASe— (1 Project/Program Name: 27:121e-e.'4,-e.e -5 7777 7.-),11/* Amount of Grant Funding Requested: Fiscal Year: 2016-2017 Line Items for Project/Program---- FY 2016-2017 VARIOUS TYPES OF INCOME FOR THE SPECIFIC PROJECT/PROGRAM: Amount of money requested from the City of Temecula Community Support Grant (Not to exceed $5,000) Cash contributed to Project/Program by the Cash contributed Organization Other funding already awarded In -Kind Match Amount or Volunteer Credit Hours Budgeted Budgeted Revenues Expenses Actual Revenues Provide to City after Project/Program is complete and by Friday, September 8, 2017 Actual Expenses Provide to City after Project/Program is complete and by Friday, September 8, 2017 1 VARIOUS TYPES OF EXPENSES FOR THE SPECIFIC PROJECT/PROGRAM: Staffing expense for Project/Program (this amount is ineligible to be funded by City's Grant; however Iplease include) • /?..ytte9,. • Equipment expense for Project/Program Food expense for Project/Program - rketing expense for Project/Program supplies expense for Project/Program Facilities/Rent expense for Project/Program Other expense for Project/Program TOTAL BUDGET FOR PROJECT/PRaGRAM ‘47 .--•"- .1/0' Application Page 7 SIGNATURE PAGE The applicant acknowledges and agrees to the following: • Is Subject to all Community Service Funding Program requirements including submittal deadlines and payment disbursements. Every Community Service Funding application is considered individually and on its own merit. • Awards will be given to organizations and activities that directly benefit the residents of Temecula. • Funding is not immediately available to the recipient; and requires an award letter signature. Please allow time for checks to be processed. • The awarding of Community Service Funding does not constitute an automatic annual allocation. • The recognition for Community Service Funding should accrue to the City of Temecula. • Community Service Funding must be spent as specified on the application and records may be requested by the City of Temecula to ensure the funds were used appropriately. • Community Service Funding grants will not be awarded or announced within the 60 days before an election in which an awarding Council Member is on the ballot. • The recipient shall provide a full accounting with documentation on the use of awarded funds. The recipient shall return to the City any funds not spent or documented per the signed agreement. We hereby certify the information contained in this application is true to the best of our knowledge and belief. PREPARED A E and TITLE (Please Print or Type) SIGNATU PRESIDENT or AUTHORIZED OFF SIGNATURE:4 p - ORGANIZATION NAIVE; 1; E TITL EMAi Application Page not q T Pe) L & City of Temecula 2016-17 CS Funding Program APPLICATION NO. 20 FUNDING PROGR (Please Print or Tvne) 2 APPLICATION 6-2017 Program Submission Deadline: Friday, September 1612016 PROJEC /PROGRAM INFO Amount Requested: 5,000.09 Project/Program Namec Project/Program St rt Date: .20.:La_Project/Prograrri End D te: February 1, 2017 11 11 ATION (Maximum allowable $5,000 per Org nization) ORGANIZATION INFO P' In. 'DON and G 'OG Name of Appli nt Organyzation:_ Temecula Valley Rose Society A HIC A EA SERVED Website: gi Contact Name:___aaher,ca_wear.siaG___ _ Title/Position: Co-Presideo Contact Person's Email Address__ temroses_agmaiinoin Maing Addresso faw,090161,„ . _ Telephone:_951-5952046 Year Organization Foundedn_ 1990_,,_ Nurn er of Paid Staff: 0 Number of Volunteers: 20 _ Geographic Area(s) the Organization Serves: Temecula and Murrleta _ Geographic Area the Project/Program will Serve (NOTE: Community Service Funding Grant must erluivelv_be used to serve Temecula) _ Temecula _ _ include a physical address of Project/Program Of different than Organization's Mang Address): 3092Jeciegiati Road, fernedula, CA 92592 Is this organization incorporated as a non- rofit organization? Yes No_ Of No, then it is ineligibie to receive City Funding) Provide a copy )f your statement of non-profit status from the State of California and Most Re,,cent IRS Form 990 IRS Form 990 is a public record. Form 990s for all chanties registeted in California are posted on the Attorney General's web site www.ag,cp.cigy. The web site ol&-e offens a searchable database of California charities, Form 990s for 501 charities may be found at GuideStar yinAnnni ltancru. Date of inco= Octcher 1990 _ Federal ider urobe nn, _ State identif- nu4i'har Submit and Attach Status Verification from internal Revenue Services and Franchise Tax Board: 1. h.q.Q :if app§ jrgszilappipoi;1 (print out and attach Deductibility Status) 2. ntips,inoiwyy,ftb..,,,inv.k:iiiiiii 3tatni; ielloqindox:,psn (print out and attach Entity Status Letter) Application Page 1 Has the organization r any mer bers of the IB ,ard of Directors of the organization en involvM .! with any pers gal uysiness t *nsactions valued giver $500 including any business transactions, negotiations, investments, or interests in real property with a Te ecala City Coun 1 Member during the past 12 months? Yes o X it Yes, briefly describe M Is •, Temecula City Council Memlr a m rnber of the card of Directors or an 0 lacer of the if Yes, provide Council IMemb-iris Name and title within the organa 'in? Yes No X arganizat This application has been authorized by the Executive Committee aniizatio s: f Directors NANC AT ", (( �i°mNTS Members -at -Large PLEASE ATTACH COPIES OF THE CURRENT BUDGET OF THE RGANIZATION / FINANCIAL, STATEMENTS (BALANCE STATEMENT AND INCOME STATEMENT). T).. IBt require a CPA's audit, but please submit if avail le. 'u b SStON STATE Ni r your org-nizatlon and .;rnunurity »eu°ls it provides,: of,the Ternecata,,Yglifiy Rase ; ey is r r F i u fil,+, cispuant F as ! ' € is "fie eta ie 4 ti'sg and the tis of CL e9ili rna t n i tal , id ,41.100 a proglarts at do � n_ 'Ia Public Liter ii_and atour Rose Haven,a .. Briefly describe the goals and objectives he ameciaden stud an culture irncludirsc, to_d lsi l• irds, butterities, and 9 • . be used in all hom ardent, also demonstrate conservation methods that can Application Page 2 PIG PROJECT 11' RI1 DESC im 11 11ON NOTE: Receipts/invoices will be required to be submitted to the City to demonstrate that your organization used grant funding awarded by the City to support the project/program as described here. See Compliance Rel • ling Requirements on Application Page 6 for details. 1. Provide a brief description of the Project/Program (and its objectives) that the City of Temecula grant funding will be used to support. The would be to construct a roofed shelter with open sides where educational classes and workshops can be conducted with protection from the sun and elements. Please note that no shade trees are allowed in the level area set aside for the project as tPe San Piev lttr 40.1Latilf ANI-12f.QP.RAVIDIdli5.M.Oir.S21.td-ktibeJAPAQ.Miritari-WAgilaiir 2. Describe how your organization will use the funding awarded? include equipment or senAces that would be purchased and why. 71 -re funding lbe used for shelter materials: steel posts set in concrete with a steei roof and includimall labor_ aii.d superyisio9 to insiall the xnateriA, siza woulEl Cepoic),qty@t_ely 30 x enough to accommodate fifty oeopie Application Page 3 Explain how the grant funding will specifically benefit Temecula residents. Also, who is the target population and provide the estimated number of people expected to benefit from this Project/Program plus the number of volunteers involved. Tirnijj 14+, * * a 0 I • 3" " , I ndin es .o* • $ • to Ito ild and thgjr (amities. and the public at lame. Also. our spec a _heiterest resp i e. The number v" clit t sur volu rs of 20 101' 11.61.0 6 • It; -i'-._. • " IA it _II 1 sted includin Ni ht of the Luminaries with the Ci Application Page 4 FY 2016-2017 COMPLIANCE REPORTING REQUIREMENTS - PART 2 OF 2 Fill in the top row and the first two columns NOW to provide a budget of significant activities related to this FY 2016-2017 project/program. The last two columns are not due until September 8, 2017. Organization. Temecula Valley Rose o. Project/Program Name: Education Structure unt of Grant Funding Requested: $5,000.00 Line Items for Pro + t/Progra FY 2016.2017' Fiscal Year: 2016-2017 Budgeted Actual Actual Expenses Revenues Expenses Ovide t Pre�vie ta' mpiete an plet and. y Friday, by Friday, e terns 8,September $. 2017_ VARIOUS TYPES OF INCOME FOR THE SPECIFIC PROJECT/PROGRAM: Amount of money requested from the City of Temecula Community Support Grant (Not to exceed $5,000) Cash contributed to Project/Program by the Applicant Organization .___..... . Other funding already awarded In -Kind Match Amount or Volunteer Credit Hours VARIOUS TYPES OF EXPENSES FOR THE SPECIFIC PROJECT/PROGRAM: Staffing expense for Project/Program (this amount is ineligible to be funded by City's Grant; however please include) Equipment expense for Project/Program Food expense for Project/Program Marketing expense for Project/Program $ 6447.00 Supplies expense for Project/Program 1,100.00 Facilities/Rent expense for Project/Program Other expense for Project/Program TOTAL BUDGET FOR PROJECT/PROGRAM $ 4,200.00 $ 11,747.00 Application Page 7 SIGNAT E PAGE The applicant acknowledges and agrees to the following: • Is Subject to all Community Service Funding Program requirements including submittal deadlines and payment disbursements. • Every Community Service Funding application is considered individually and on its own merit. • Awards will be given to organizations and activities that directly benefit the residents of Temecula. e Funding is not immediately available to the recipient; and requires an award letter signature. Please allow time for checks to be processed. The awarding of Community Service Funding does not constitute an automatic annual allocation. The recognition for Community Service Funding should accrue to the City of Temecula. • Community Service Funding must be spent as specified on the application and records may be requested by the City of Temecula to ensure the funds were used appropriately. Community Service Funding grants will not be awarded or announced within the 60 days before an election in which an awarding Council Member is on the ballot. The recipient shall provide a full accounting with documentation on the use of awarded funds. The recipient shall return to the City any funds not spent or documented per the signed agreement. We hereby certify the information contained in this application is true to the best of our knowledge and belief. PREPARED BY: Rebecca Weersing, Co -President NAME and TITLE (Please Print or Type) SIGNATURE: PRESIDENT or AUTHORIZED OFFICER: Ph , His BetNAME °anCo-d PresideLE nt (Please Print or Typ SIGNATURE: ORGANIZATION NAME: Tem TELEPHONE: 61-5K-7046 a Valle Rose i+ EMAIL ADDRESS: DATE:September 7, 2016 MonthDay,Year) , Application Page 8 f i ! mail.orn City of Temecula 2016-17 CS Funding Program APPLICATION NO. 21 City of Temecula -- Community City Manager's Office Attn: Betsy Lowrey 41000 Main Street Temecula, CA 92590 vice Funding OIANAG FFICE Dear Ms. Lowey, Thank you for considering the enclosed Community Service Funding Grant Application from The Elizabeth Hospice. This is a revised grant application to replace the one submitted before your original deadline on September 16. The Elizabeth Hospice, Inc. and The Elizabeth Hospice Foundation audited 990 statements for Fiscal Year 2014-15 are included with the application. The Elizabeth Hospice, Inc. and the Foundation merged during the most fiscal year ending June 30, 2016. The audited (consolidated) 990 for Fiscal Year 2015-16 will be available for distribution after our Board of Directors meet on December 1. I would be happy to forward a copy of 2015-16 990 to the City of Temecula upon request. Thank you again for considering our grant application ® and for your support to the City of Temecula. Sincerely, Vatei Campbell Grants Officer 760.796.3723 1 Vatei.Campbell@ehospice.org THE ELIZABETH hhospice.org ZA BLVD., SUITE # 1 30 I ESCON FREE 1.800.797 2050 CITY OF TEMECUIA FISCAL YEAR 20 1 6,20 17 COMMUNITY SERVICE FUNDING PROG APPLICATION 2016-2017 Program Submission Deadline: Friday, September 16 2016 PROJECT/PROGRAM INFORMATION Amount Requested: $ 5,000 Project/Program Name: Dedicated Computer Server for rojec g P t/Pro ram Start Date: 1/01/2017 (Maximum allowable $5,000 per Organization) Elizabeth Hospice Regional Office in Temecula Project/Program End Date: 06/30/2017 ORGANIZATION INFORMATION and GEOGRAPHIC AREA SERVED Name of Applicant Organization: The Elizabeth Hospice Website: www.elizabethhospice.org Contact Name: Vatei Campbell Titleipostion: Grants Officer Contact Person's Email Address vatei.campbell@ohospice.org Mailing Address: The Elizabeth Hospice, 500 La Terraza Blvd., Ste. 130, Escondido, CA 92025 Telephone: 789-737-2989 Year Organization Founded: 1978 Number of Paid Staff: 297 PT/FT (25+ in Temecula) Number of Volunteers: 280 (11 in Temecula) Geographic Area(s) the Organization Serves: South Riverside and San Diego Counties Geographic Area the Project/Program will Serve (NOTE: Community Service Funding Grant must exclusively_be used to serve Temecula) City of Temecula Include a physical address of Project/Program (if different than Organization's Mailing Address): 27450 Ynez Road, STE. 203, Temecula, CA 92591 Is this organization incorporated as a non-profit organization? Yes x No ineligible to receive City Funding) Provide a copy of your statement of non-profit status from the State of California and Most Recent IRS Form 990. IRS Form 990 is a public record. Form 990s for all charities registered in California are posted on the Attorney General's web site vwvw.act,ca.00v: The web site also offers a searchable database of California charities. Form 990s for 501(c )(3) charities may be found at GuideStar www.guidestar.org. (If No, then it is Date of incorporation as a non- irc.1978 Federal identification number: State identification numberallil._ Submit and Attach Status Verification from Internal Revenue Services and Franchise Tax Board: 1. http://aopsirs.gov/appieos/ (print out and attach Deductibility Status) 2. https://www.ftb.ca,goyfonlineisetf serve entity status letter/indexp (print out and attach Entity Status Letter) Application Page 1 Has the organization or any members of the Board of Directors of the organization been involved with any personal business transactions valued over $500 including any business transactions, negotiations, investments, or interests in real property with a Temecula City Council Member during the past 12 months? Yes No X If Yes, briefly describe: Is a Temecula City Council Member a member of the Board of Directors or an Officer of the organization? YesX No If Yes, provide Council Member's Name and title within the organization: Mayor Pro Tem Maryann Edwards a member of The Elizabeth Hospice Philanthropy Committee This application has been authorized by the organization's: Executive Committee x Board of Directors x FINANCIAL STATEMENTS Members -at -Large x LEASE ATTACH COPIES OF THE URRENT BUDGET OF THE RGANIZATION / INANCIAL STATEMENTS BALANCE STATEMENT AND INCOME STATEMENT). It oes not require a CPA's audit, but please submit if vailable. MISSION STATEMENT Briefly describe the goals and objectives of your organization and community services it provides. The mission of The Elizabeth Hospice is to enhance the quality of life for those nearing the end of life's journey and for grieve.emotional and spiritual needs of the patient as well as those who Wetake into consideration the medical, physical, the needs of their family. Our care extends to children and adults throughout San Diego County and into South Riverside County, serving more than 5,000 patients and their families annually and nearly 500 patients on any given day. We also have formal agreements to provide grief counseling to students and bereavement training to school professional in nine public school districts in San Diego County and South Riverside County communities. Our comprehensive programs and services focuses on: 1) Pain and symptom management; 2) Perinatal and Pediatric Hospice Care; 3) Palliative Care for those living with chronic or serious illness; 4) Veterans Services to meet the unique needs of our veterans; and 5) Bereavement and Counseling Programs for all ages for patients, their loved ones, and the community -at -large. Bereavement counselors and trained volunteer sprovide resources, esources,education, counseling, guidance, and support to help individuals experiencing grief through the physical p g g p ical changes, emotional challenges, and social adjustments that impact their s quality of life. Application Page 2 GRANT FUNDING PROJECT/PROGRAM DESCRIPTION NOTE: Receipts/invoices will be required to be submitted to the City to demonstrate that your organization used grant funding awarded by the City to support the project/program as described here. See Compliance Reporting Requirements on Application Page 6 for details. 1. Provide a brief description of the Project/Program (and its objectives) that the City of Temecula grant funding will be used to support. Our Temecula office opened in 2013 and the need for our services has grown steadily in the area since. We provide high quality support to all who need our service regardless of gender, age, ethnicity, religion, disease, insurance, ability to pay or type of death experienced. Integrated with our care are bereavement and counseling services for patients, their loved ones, and the community -at -large. As a result, our Temecula facilities need to expand to accommodate this growth. To meet the demand for our hospice and grief support services, clinical staff, administrative support, bereavement staff, and volunteers caring for patients and loved ones in the area use this office. Individual and group counseling also and census grows in South rou mservices are facilitated in the Temecula office. As the team Riverside County, technological improvements are necessary for the Temecula office in order to be effective in the region.. 2. Describe how your organization will use the funding awarded? Include equipment or services that would be purchased and why. This grant will be used to purchase a dedicated computer server and ethernet switch for our Temecula office. We currently rely on one central server out of our main office in Escondido. A server in the Temecula office will improve our internet connection and allow for faster access to patient records and other computer applications that are vital to timely patient and community response. Rapid internet access will also make it possible to implement teleconferencing which facilitates better communication and reduces the need for our Temecula team to travel to Escondido for meetings. This infrastructure improvement will contribute to a better work environment for staff and volunteers, improve service to the community, and ensure long-time sustainability. Application Page 3 3. Explain how the grant funding will specifically benefit Temecula residents. Also, who is the target population and provide the estimated number of people expected to benefit from this Project/Program plus the number of volunteers involved. Our impact in South Riverside County has grown rapidly since we began caring for patients in this area in 2014. In our first year, we cared for 10 patients from Temecula. Last year, Temecula (58 patients) accounted for 3% of our total patient census. Ninety-six loved ones from Temecula also received bereavement services or participated in individual or group counseling last year. There are three public school districts in the area with Targe concentrations of students from socio -economically disadvantaged families where The Elizabeth Hospice provides on campus grief support to K-12 students and where we train school professionals how to support bereaved students. Our grief support services also provide an opportunity for post -graduate students in Temecula to earn the hours necessary for licensure. It also is a way for them to specialize in this field. Volunteer opportunities continue to grow as the facility expands. Efforts to recruit more volunteers are increasing and ongoing. We currently have 11 volunteers servicing the area. The number of staff, counselors, counseling interns and volunteers operating in Temecula is expected to grow to 40 by the end of FY17. Application Page 4 ri—FY 2015-16 (PREVIOUS FISCAL YEAR) COMPLIANCE REPORT — PART 1 OF 2 IF your organization was awarded Community Service Funding in FY2015-16, please submit this information If your organization was awarded Fiscal Year 2015-16 grant funding by the City of Te$-necula, all grant funds received must have been expended prior to June 30, 2016. In addition, all grant funds must be substantiated with proper back-up documentation. Failure to provide proper documentation may jeopardize any future funding. City of Temecula reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. If the funds were not expended in accordance with the approved purpose stated on the Application, the organization will be required to refund the amount of funds. To substantiate that Fiscal Year 2015-16 funds received from the City were expended appropriately, proper back-up documentation must be submitted to the City by Friday, October 28, 2016 to include the following: 1. Copies of invoices/receipts; and 2. For each invoice/receipt, provide a written narrative that explains each of the expenditures listed on the invoice/receipt. Attach the table shown below to each invoice/receipt (add more rows as needed for each expenditure listed on the invoice/receipt) This is not due until September 8, 2017. At that time, fill out table, attach receipts/invoices, and provide to City of Temecula, 41000 Main Street, Temecula, CA 92590 Attn: City Manager's Office by Friday, September 8, 2017 (Make additional copies or larger table if needed to explain all expenditures.) Organization:311e e '2AL-t-.721-1,-, Project/Program Name: tLsPi Amount of Grant Funding Awarded: Month and Year Grant Received from City: Date of Invoice/Receipt Must be dated between July 1, 2015 —June 30, 2016 Describe the expenditure and the purpose of the expenditure MUST support Prolect/Program °ascription of Application Explain h w the expenditure ount of specifically benefitted Expenditure Temecula residents If names/addresses of Temecula beneficiaries are avaitabfe, pt.,:sse atOch Application Page 5 FY 2016-2017 COMPLIANCE REPORTING REQUIREMENTS - PART 1 OF 2 IF your organization is awarded Community Service Funding in FY2016-17., this information is not due until September 8, 2017 COMPLIANCE If your organization is awarded Fiscal Year 2016-17 gran funding by the City of Temecula, all grant funds received must be expended prior to June 30, 2017. h addition, all grant funds must be substantiated with proper hack -up documentation. Failure to provide proper documentation may jeopardize any future funding. City of Temecula reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. If the funds are not expended in accordance with the approved purpose stated on the Application, the organization will be required to refund the amount of funds. To substantiate that Fiscal Year 2016-17 funds received from the City were expended appropriately, proper back-up documentation must be submitted to the City by Friday, September 8, 2017 to include the following: 1. Copies of invoices/receipts; and 2. For each invoice/receipt, provide a written narrative that explains each of the expenditures listed on the invoice/receipt. Attach the table shown below to each invoice/receipt (add more rows as needed for each expenditure listed on the invoice/receipt) This is not due until September 8, 2017. At that time, fill out table, attach receipts/invoices, and provide to City by Friday, September 8, 2017. (Make additional copies or larger table if needed to explain all expenditures.) Organization: Project/Program Name: Amount of Grant Fundin Date of Invoice/Receipt Must be dated between July 1, 2016 —June 30, 2017 war s'r! ed: Month and Year Grant Receive from Explain how the expenditure Amount of specifically benefitted Expenditure Temecula residents If names/addresses of Temecula beneficiaries are available, please allath Describe the expenditure and the purpose of the expenditure MUSTsupport Prvieig/Program DescOPtion of Application Application Page 6 FY 2016-2017 COMPLIANCE REPORTING REQUIREMENTS - PART 2 OF 2 Fill in the top row and the first two columns NOW to provide a budget of significant activities related to this FY 2016-2017 project/program. The last two columns are not due until September 8, 2017. The Elizabeth Hospice. Dedicated Computer Server for Temecula Oltee Organization: Project/Program Name: Amount of Grant Funding Requested: '0 Fiscal Year: 20164017 Line Items for Project/Program FY 2016-2017 VARIOUS TYPES OF INCOME FOR THE SPECIFIC PROJECT/PROGRAM: Amount of money requested from the City of Temecula Community Support Grant (Not to exceed $5,000) Cash contributed to Project/Program by the Applicant Organization Other funding already awarded In -Kind Match Amount or Volunteer Credit Hours VARIOUS TYPES OF EXPENSES FOR THE SPECIFIC PROJECT/PROGRAM: Staffing expense for Project/Program (this amount is ineligible to be funded by City's Grant; however please include) Budgeted Revenues Expenses Revenges Expenses Provide to City provide to City atter ager Prole ram Pru i a carr is romptet tete and $ nday, by rrsday, S ptem r &, Septtmia�er 8, 1�7 2013 by` 5,000 10,524 $ 0 Equipment expense for Project/Program Food expense for Project/Program Marketing expense for Project/Program Supplies expense for Project/Program Facilities/Rent expense for Project/Program Other expense for Project/Program TOTAL BUDGET FOR PROJECT/PROGRAM 1,348,704 15,524 Application Page 7 38,097 $ 22,343 1,424,668 SIGNATUIZE PAGE The applicant acknowledges and agrees to the following: • Is Subject to all Community Service Funding Program requirements including submittal deadlines and payment disbursements. • Every Community Service Funding application is considered individually and on its own merit. • Awards will be given to organizations and activities that directly benefit the residents of Temecula. • Funding is not immediately available to the recipient; and requires an award letter signature. Please allow time for checks to be processed. • The awarding of Community Service Funding does not constitute an automatic annual allocation. • The recognition for Community Service Funding should accrue to the City of Temecula. • Community Service Funding must be spent as specified on the application and records may be requested by the City of Temecula to ensure the funds were used appropriately. Community Service Funding grants will not be awarded or announced within the 60 days before an election in which an awarding Council Member is on the ballot. • The recipient shall provide a full accounting with documentation on the use of awarded funds. The recipient shall return to the City any funds not spent or documented per the signed agreement. We hereby certify the information contained in this application is true to the best of our knowledge and belief. PREPARED Vafei Campbell, Grants Officer — NAME and TITLE (Please Print or T a SIGNATURE:i PRESIDENT or AUTHORIZED FACER:Jean Lo SIGNATURE ORGANIZATION N 1. -Russo, Chief Phillalnthlopy Officer NAME and TITLE (Pllease Print oir Type) Elizabeth Hospice TEIUEPEMAIL IDRESS: DATE: 10/24/2016 (Month, Day, Year) Application Page 8 Jean, trop-Russo@ehospice.org The Elizabeth Hospice rt G up Caen ar November 201 Our professionally trained Counselors and Volunteer Peer Support Facilitators are dedicated to helping families and individuals who are grieving. There is a suggested donation of $10. No reservation needed to attend. For more information, location and updates, call 800-797-2050 or email us at CCCeventgaehogpice.R_g,r . We update our printed schedule monthly. Please check our website www.elizabehospkc.0r for updates. Escondido — Center for Compassionate Care 930 Canterbury Place, Escondido 92025 Carlsbad — Center for Compassionate Care 5938 Priestly Dr„ Carlsbad 92008 San Diego - Humane Society 5500 Gaines St. r San Diego 92110 Companion pet visits are scheduled frequently Temecula — Center for Compassionate Care 27450 Ynez Road, Ste. 203, Temecula 92591 Bereaved Parents — Carlsbad 5938 Priestly Drive, Carlsbad 92008 Lullabies Lost — Escondido Death of a baby due to miscarriage, stillbirth, infant death, or S.I.D.S. 930 Canterbury Place, Escondido 92025 ft and 3 Thursdays 10:30am — 1200pm s 1tand 3 Tuesdays 10:30am — 1.2:00pm e and 3rd Tuesdays 6:30pm — 8:00pm • 1st and 3 Wednesdays 6:00pm — 7:30pm +ai Liz Bohn Anjou Parekh Heather Swezey Liz Bohn Heather Swezey Jon Steele Kathlyne Barnum 2 and 11"Wednesdays 6:00pm — 8:00pm 2nd and 4th Tuesdays 6:30pm — 8:30pm Kathlyne Barnum Thereza Powell Bharati Patwardhan liosho Malfavon Child Loss — San Diego Humane S4dety 5500 Gaines St., San Diego 92110 Companion pet visits arescheduled frequent' Parent Loss (For adults who have experienced the death of a parent) Miramar Unity Center 8999 Activity Road, San Diego 9212,6 iNuevo! Grupos de. Apoy. en Espaiiol para acluitos y niiios Escondido — Center for Compassionate Care 930 Canterbury Place, Escondido 92025 CENTER FOR COMPASSI' (7 2nd and 4 Thursdays 630pm m Ken Cunningham Krista Cheuk www.e Thursdays izabethhospice.org Bharati Patwardhan JrJosho Malfavon Anjou Parekh Tiffany Lewis )i00, CP. 92025 The Littles — (ages 3 — 6) & Concurrent Adult Group El mentary Ag ( ges 6-12) oncurrent Adult Group fiddles Age Group (ages 11 — 13) Concurrent Adult Group Teen Group (ages 13-17) & Concurrent Adult Group enry, Middle and High School c pus s th ughut San Diego and the Inland Empire al: for Details r LOS coming s.on to w loction: 2525 Camino Del RI South, Ste. 160 San Diego, CA 92108 "*1 • n request Melissa Lunardini 760-796-3705 Melissa Lunardini 760-796-3705 Pet Loss Group for ages 10 and •lder di• — Center for Compassionate Car Canterbury Place, Escondido 92S"25 • The Elizabeth Hospice 6:30 prn — 8:00 pm Christine Tomasello 760-737-2050 10.20.16 Quote Summary_734166876 Page 1 of 2 Date: 9/15/2016 QUOTATION Quote #: 734166870 Customer #: 58175604 Contract #: CustomerAgreement #: Quote Date: 09115/2016 Customer Name: ELIZABETH HOSPICE Thanks for choosing Dell! Your quote is detailed below: please review the quote for product and informational accuracy. If you find errors or desire certain changes please contact your sales professional as soon as possible. Sales Professional Information SALES REP: CHAZ E STEEN PHONE: 1800 - 4563355 Email Address: Chez Steen DELL. om Phone Ext: 5131061 GROUP: 1 QUANTITY: 1 SYSTEM PRICE: $3,500.02 GROUP TOTAL: $3,500.02 Description Quantity PowerEdge T330 Server (210-AFFQ) 1 PowerEdge T3301T130 Motherboard v2 (329-BCXF) 1 Dell Hardware Limited Warranty Plus On Site Service (806-2853) 1 ProSupport: Next Business Day Onsite Service After Problem Diagnosis, 3 Year (806-2909) 1 ProSupport: 7x24 HW / SW Tech Support and Assistance, 3 Year (806-2958) 1 Thank you choosing Dell ProSupport. For tech support, visit http://www.dell.com/support or 1 call 1-800- 945-3355 (989-3439) US Order (332-1286) 1 On -Site Installation Declined (900-9997) 1 Declined Remote Consulting Service (973-2426) 1 PowerEdge T330 Shipping (340-AQIY) 1 On -Board LOM 1GBE Dual Port (BCM5720 GbE LOM) (542-BBCQ) 1 iDRACB, Basic (385-BBIJ) 1 Chassis with up to 8, 3.5" Hot Plug Hard Drives (321-BBVL) 1 Security Bezel (325-BBLH) 1 Performance BIOS Settings (384-BBBL) 1 RAID 5 , H330/H730/H730P for SAS/SATA (780-BBUP) 1 PERC H330 Integrated RAID Controller (405-AAGI) 1 Intel Xeon E3-1220 v5 3.0GHz, 8M cache, 4C/4T, turbo (80W) (338-BIJF) 1 Standard Heatsink for PE T330 (412-AAHC) 1 8GB UDIMM, 2133MT/s, ECC (370-ACFV) 4 2133MT/s UDIMMs (370-ACIN) 1 Performance Optimized (370-AAIP) 1 4TB 7.2K RPM SATA 6Gbps 3.5in Hot -plug Hard Drive,13G (400-AEGJ) 4 No Systems Documentation, No OpenManage DVD Kit (631-AACK) 1 DVD -ROM, SATA, Internal (429-AAPT) 1 No Rack Rails, No Cable Management Arm, No Casters (770-BBCR) 1 Power Interface Board, T330 (406-BBKB) 1 Dual, Hot -plug, Redundant Power Supply (1+1), 495W (450-ADWQ) 1 C13 to C14, PDU Style, 12 AMP, 13 Feet (4m) Power Cord, North America (492-BBDG) file:///C:/Users/VOCampbell. TEH_DOMAIN/AppData/Local/Microsoft/Windows/Tempo... 9/16/2016 Quote Summary_734166870 Page 2 of 2 2 Internal Dual SD Module (330-BBCL) 1 Redundant SD Cards Enabled (385-BBCF) 1 8GB SD Card For IDSDM (385-BBHU) 1 8GB SD Card For IDSDM (385-BBHU) 1 No Operating System (619-ABVR) 1 No Media Required (421-5736) 1 VMware ESXi 6.0 U2 Embedded Image on Flash Media (634-BDXD) 1 *Total Purchase Price: $3,741.70 Product Subtotal: $3,500.02 Tax: $241.68 Shipping & Handling: $0.00 State Environmental Fee: $0.00 Shipping Method: STANDARD GROUND (* Amount denoted in $) Order this quote easily online through your 'Pre les_ pggo, or if you do not have Premier, using pt to, Order Statement of Conditions The information in this document is believed to be accurate. However, Dell assumes no responsibility for inaccuracies, errors, or omissions, and shall not be liable for direct, indirect, special, incidental, or consequential damages resulting from any such error or omission. Deli is not responsible for pricing or other errors, and reserves the right to cancel orders arising from such errors. Dell may make changes to this proposal including changes or updates to the products and services described, including pricing. without notice or obligation. This proposal is not intended to create a contractual relationship, Unless expressly agreed otherwise in a writing signed by the parties, all orders by ELIZABETH HOSPICE for Dell products and services shall be subject to Deli's Terms and Conditions of Sale -Direct, which can be found atwww.dell.comlterme, and which incorporate Dell's U.S. Return Policy, at est w_delll.comireturnpoijcv#total . Please read those. terms carefully and in their entirety, and note in particular that Dell EqualLogic and EqualLogic-branded products, DeiIIEMC and EMC -branded products. PowerVault MVML6000 tape libraries, non -Dell -branded enterprise products, enterprise software, and customized hardware or software products may not be returned at any time. Orders also shall be subject to the terms of any applicable service contract(s), which can be found at www.dell.comiservicecontracts, All information supplied to ELIZABETH HOSPICE for the purpose of this proposal is to be considered confidential information belonging to Dell. About Dell Dell Inc. listens to customers and delivers innovative technology and services they trust and value. Uniquely enabled by its direct business model. Dell is a leading global systems and services company and No. 34 on the Fortune 500. For more information, visit www.deil.carn. Privacy Policy Dell respects your privacy. Across our business, around the world, Dell will collect, store, and use customer information only to support and enhance our relationship with your organization, for example, to process your purchase, provide service and support, and share product, service, and company news and offerings with you. Dell does not sell your personal information. For a complete statement of our Global Privacy Policy,, please visit dell,c if Q . file:///C:/Users/VOCampbell.TEHDOMAIN/AppData/Local/Microsoft/Windows/Tempo... 9/16/2016 Def! Quote: 1021648910334e 1 - ELIZABETH HOSPICE Sates Person: Chaz Steen (1). Quote 1021648910334.1 ELIZABETH HOSPICE Salesperson Salesperson Name Chaz Steen Salesperson Email Chaz_Steen®DELL. com Salesperson Phone 18004563355 Salesperson Extension 5131061 Price Summary Description Dell Networking N2000 Series Switches DES - Dell Campus Networking - No Training Selected Quote Details Quote Date 09/08/2016 Quote Validity 10/08/2016 Solution ID Quantity 1 1 Billing Details Company Name ELIZABETH HOSPICE Customer Number 58175604 Phone Number 1 (760) 7372050 Address 500 LA TERRAZA BLVD STE 130 ESCONDIDO CA 92025-3876 US Unit Price Subtotal Price $1,655.00 $0.00 Subtotal Tax Shipping and Handling Environmental Fee Total $1,655.00 $0.00 $1,655.00 $127.36 $0.00 $0.00 $"1,782.36 Page 1 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Dell Quote: 1021648910334.1 - ELIZABETH HOSPICE Sales Person: Chaz Steen Dear Customer, Your quote is detailed below; please review the quote for product and information accuracy. If you find errors or desire changes, please contact me as soon as possible. Regards, Chaz Steen Order this quote easily online through your Premier pacrez, or if you do not have Premier, using Qg ote tp Order Product Details by Shipment Shipping Group 1 Shipping Contact: Shipping Phone No: Shipping via: Shipping Address: ROBERT BURGETT 1 (760) 5047000 Lowest Cost 500 LA TERRAZA BLVD STE 130 ESCONDIDO CA 92025-3876 US Description Dell Networking N2000 Series Switches Estimated Delivery Date: 09/16/2016 210-ABNW 450-ADYH 343-BBBQ 332-1286 966-2541 966-2543 966-2546 996-8029 973-2426 900-9997 Subtotal Tax Shipping and Handling Environmental Fee Total Dell Networking N2024P, L2, POE+, 24x 1GbE + 2x 10GbE SFP+ fixed ports, Stacking, 10 to PSU air, AC Power Cord, 125V, 13A, 6 Feet, C15 to NEMA 5-15P Dell Networking N2000/3000 Series User Guide US Order Dell Hardware Limited Warranty Initial Year Basic Hardware Services: Business Hours (5X10) Next Business Day Parts Delrvery Initial Year Lifetime Limited Hardware Warranty with Basic Hardware Service Next Business Day Parts Only on Your Network Switch Declined recommended ProSupport service - Call your Dell Sales Rep if Upgrade Needed Declined Remote Consulting Service On -Site Installation Declined $1,655.00 $127.36 $0.00 $0.00 $1,782.36 Quantity Unit Price Subtotal Price 1 $1,655.00 $1,655.00 1 1 1 1 1 1 1 1 1 -._y. Page 3 © 2014 Dell Inc, U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 8 Dell Quote: °10216489?0334. 1 - ELIZABETH HOSPICE Sales Person: Chaz Steen Description Quantity Unit Price Subtotal Price DES - Dell Campus Networking - No Training Selected Estimated Delivery Date: 09/15/2016 1 $0.00 $0.00 975-2188 Dell Education Services - Dell Campus Networking - 1 No Training Selected Page 4 0 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Matt Stop 8129, Round Rock, TX 786:82'. City of Temecula 2016-17 CS Funding Program APPLICATION NO. 22 September 7, 71)16 City of Temecula Co ant lit/ Service Funding City Manager's Office Attu Betsy ,ovvit ey 41000 Main Sti et f atie C. A 9-1'590 Thessaloula Fituitil,y, Services d/b/a Rancho DarliaCitaS en and Family Services is &die: ted to ending the cycle of child abuse by providing comprehensive cam ilind corn assion for abused and neglected children through life -enriching opportunities and strength based solution. focused programs and serviets, R 4ctiie 5( for Fkindin Rancho Damaeitas respectfithy re -quests a guilt awail in t iiinotiiit of $5,000 to pro%ide !Rupportive housing and services for four (4) 4'; mauciratcd foster youth in tia3 city of Temecula and mentor them in pursing continuing education and employment Thank you for your congideri4lori Sincerely, Piatkowski. Director of f.)evelopment hon.e (951 ) 30:27317 Rancho Datuaeitas attachments: 1..R.s -Determination letter 1-md Chanc!,e .ettex IRS FORlyil 990 Deductibility Status Entity Status 1.,caer FY 2016.2017 Origani zati o al Budgt Financial S tat ern ents (Am dit d) CITY OF TEMECU FISCAL YEAR 2016 017 COMMUNITY SERVICE FUNDING PROGR_ (Please Print or Type) 20 6-2017 Program Submission Deadline: Friday Sep ii,omber 16, 2016 R.0„01-1.".,CTIPIR.00GR..A.M INFO (RMATION r. Amount Requested: $ 5OOO (Maximum allowable $5,000 per Organization) Project,Prooram Name: RANCHO DAMACITA S-1DuHi ns far (( A After 18 Extended Foster Cam (AB ZAg1i,101f 10projectProgram Start Date:pi',Q.-947,g ProjectiProgram End Date: on-$a GANPL01..TION INFORMATION mr41° GEOGRAPHIC AREA, SERVED Name of Applicant Organization: •0211‘e s s afollik 01-0' arri 0 111.;0002.,y0t2,-1.-Lk&I 1•00:01an D arta 04c0Itg,% Website: syykl-4100-.4slicst.r.rg_ Contact Name: K1:ti01210gkc•cvs Title/Position: p ce.t.;-,11 or ffcid nip.) t Contadt PerSon's Etin Address_ Mailing Address: __T., -a,,yr3.26Ltel0j,020,11aA7020°7:001,,,,ILIEdilq,Atium95.100L0s•akty,nixbikixal.. "Telephone:_, t)1. 304723,17 Year Organization Founded: 1983 Number of IPaid Staff: 9:3 Number or VolunteersL:, Geographic :Area(s) the Organization !Serves: Geo_raphic Area Me ProjectiProgram will Serve (NOTE: Commurlity Service Funding Grant must excluisivelLbe used to serve Temecula) 38'X° N1.02 inclUde a pilySical addreSS PrOjediProgram (if ditrePont lliirOrgarrition'S Mailing Address): Mesa _Erie.1, Temile:001a., CA 92592 . ameem Is this organixation incorporated as a nonprofil organleation? Yes •): trlq.•• No, then ft is ineligible to receive City Funding) Provide a copy of your statmenl a non-profit staiLK; from the Z-..01ate of California and Recontff Forrn9•3C0t, lF<13 Form puhlic record. Form 99Cls for all charole0F,. registered in California are post-Bd on Morney 0:zieneral's wel. site • 1110 web site also over asearchal:Ad0,90.1abo':.eJWni charriles. Form 990s for- 5Crl(c'n`03 charities May be found At GudeStar - - iccilrPoration aR a nor -Profit . edification number.1.1111.111. - tification number: Status Verification from Internal R - _ --,L x Board: (print out and Entity Status Letter) .Appll at On Page 00 out and Has the organization or any members of the Board of Directors of the organization been involved with any personal business transactions valued over $500 including any business transactions, negotiations, investments, or interests in real property with a Temecula City Council Member duringthe past 12 months? YesNo_ x If Yes, briefly describe: Is a Temecula City Council Member a member of the Board of Directors or an Officer of the organization? Yes_No_ x If Yes, provide Council Member's Name and title within the organization:_ This application has been authorized by the organization's: Executive Committee: x Board of Directors: Members -at -Large PLEASE ATTACH COPIES OF THE CURRENT BUDGET OF THE ORGANIZATION / FINANCIAL STATEMENTS (BALANCE STATEMENT AND INCOME STATEMENT). It does not require a CPA'S audit, bid please submit if ai aiiable. SEE_ ATTA-_-HED hIISSION STATEMENT Briefly describe the goals and objectives of your organization and community services it provides. Mission of Rancho Damacitas Children and Family Services is to end the cycle of child abuse by providing comprehensive care and compassion for abused and neglected children and young adults through life -enriching opportunities and strength -based, solution -focused programs and services. Iht ssolam • 1 im1' Sen^ui s II . (dba Rancho Damacitas Children and Family Services) is a short-term residential Ireabuent center for children and teens living in foster care and children challenged with emolicnal and behavioral issues. It is licensed by California Department of Social Services. Rancho Damacitas has the capacity to care for up to 36 children and 8 emancipated young adults (18-21). On average Rancho Damacitas serves 120 foster youth each year with 80% of children moving into a low er level of placement or reunified with their families. Rancho Damacitas has utilized a successful " cottage model with24/7 supervisorial home parents' for 30 years on the residential campus which has six cottages (36 beds), and an assigned mentor to- supervise each of the two transitional living homes (8 beds) housing emancipated foster youth (18-21), in addition to six comprehensive programs strategically developed to address the gaps in services for current and transitioning foster youth. C1r1t ticpin _ Rancho- Damacitas is working to- obtain C..A .F accreditation as a Level 12 S'IRTC (short-term residential treatment center) mandated by state legislation AB403 2016, while maintaining high quality of care standards for children. Grua tienal Strate , c Matra h eti •.frit 2 16 -2 1 . *Obtains 3 -year accreditation from CART required fr Level 12 SIRTC thr•ouigb- organizational assessment and ideut t,iing efficiencies and effectiveness; .improve staff recruitment, staff retention and development; *improve organization's relationship with external stakeholders via marketing and communication strategies, in order to increase volunteer and community resources availableto meet foster youth needs; *increase fundraising development through grants, corporate sponsorships and major donor campaigns. Application Page otttttrrrsrit Sery ee„ v` r': Rancho Damacitas works with foster parents and homes in the City of Temecula, to first keep the foster child at residence and offer behavioral recommendations; in addition to accepting placement of foster youth referred by Department of Social Services or other agency. In additionRancho Damacitas leases apartment and homes for the emancipated foster youth transitional housing program and mentors participants to work, volunteer and/or pursue higher education in the City of Temecula. GRANT FUNDING PROJECT/PROGRAM DESCRIPTION NOTE: Receiptsfinvoices will be required to be submitted to the Cityto demonstrate that your organization used grant funding awarded by the City to support the project/program as described here, See Compliance Reporting Requirements on Application Page 6 for details.. 1. Provide a brief description of the Project/Program (and its objectives) that the City of Temecula grant funding will be used to support. RANCHO DAMACI AS—offers rrf'fordab a housing opportunities and specialized supportive servicer to ctepeardent and former foster youth that are between the ages of 16-21 (in care or extended catre) or are (18 21) per ' °C 4 flfler 18 -Extended Ftisierr Cure (A1112). With the supe brl Of ariE funds, we a1`*`- br'eaking the Cycle of poverty, hopelessness and homelessness by providing 1 eased apartments and/or homes in the City of Temecula that provide a structured and safe living environment, case management, Live -In Mentors for daily coaching and role- modeling, access to community resources and uniquely tailored services to meet our youth's individual needs and. goals. Youlh-cnnchi ient aetitiesand various cornmt:inity Ieadernhip opportimilies allow our youth to explore their unique interests and thrive in their pursuit of personal excellence. Through partnerships with committed members of vtu tzu Inc s corruntulit:y, recent; program success includes helping our high school graduate job -shadow with paid internships at: a local insurance agency. ,'o t Adtiit I. -She has plans to pursue hi� location and is making steady progress in other areas as well, including budgettnWmoney management, tpdahng her resume, developing her cooking skills, studying to take her driver 's permi t test and seeking optimal health and wellness. Yo nrn , Ad rIt _ `2 -Another young lady in the program is currently a senior iia hi r school and is on track to graduate this sumer. Demonstrating that our youth are resilient and seek opportunities to give hack to their conrinuiity, she is participating in her campus' ROTC program with plans to enlist in the U.S. Air Force_. She recently marched with her group in our local V4terans' Day Parade. She is thriving in the pagrarn and appreciates the fact that her apartment is within lust a few short minutes Falldng distance to her high school, Z. n,clto Drunacrtrls Transitional siartrril Hcitcit, Um Pr �7I°arra; views its participant: as valued stakeholders in their �s own success. The program requires youth to pay a porttorr of the rent, starting at. $2001mo., increasing by $ ,0 every three months and capping off at $400/aro, Youth are also e pectect to contribute to the monthlyutility bills, food supplies and transportation costs. A restricted savings account is established for each youth and a monthly incentive of S50 is deposited for youth wtio submit their rent on time. Youth inay not aCCeSS this reserve savings until they've exited the program. A program goal for each youth is to sale a nuturnum of $10,000 before leaving the program and program. p � goal r , to have a solid transition plan in place. Youth are encouraged to seek positive, healthy relationships and maintain steady progress toward achieving personal, professional and academic growth. itrlch w' i 7 clJn acct ati . j t i":ri1 i# t Hon in : "1" ' 'rt aftorycr n to•t•a " oil s ' 3 t m6i3'" O A Safe and Furnished Apartment or Home ▪ Financial Literacy 1 Money Management O Vocational Training and Career Planning (youth must be active in seeking etnployment) ,$ Independent Living Skills / Maintaining a Positive Environment ▪ Reduced Rent (tieredto increase as youth progress through program) w On-site. Live -In Mentors and Rancho Damacitas Support Team VI Academic Counseling and College Enrollment Assistance ce ■Access to Resources and Community Engagement (youth encouraged to volunteer) *Daily 1 Weekly Scheduling and Long-term Planning Assistance uHealth & Wellness counseling and community referrals for therapeutic support Application Page 4 2. Describe how your organization will use the funding awarded? Include equipment or services that would be purchased and why. RANCHO DAMACITAS transitional housing program will allocate the funds to coverthe followuig housing costs and services f or two (2) formerfaster youth (CA after t8-Extende-dFest er Care (AB12)) for one year, at approximately $2400 each per year. The foliowing services will beprovidcd: Education. assist with (ED requirements, evaluate WO School Credits, identify educational options and goals, prepare for academic assessments, and apply foi scholarships and financial aid; Empl owien1.; expl ore ernpl oyinent interests and opti ons, di scuss j ob placement and w ork readiness skills, provide information regarding job sources. assist with Job Application and Resume Developrperit, encourage participation in vocational training and volunteer programs, Permaneiit Coiinections:,tide youth in developing mentoring, relationships with appropriate adults, connect youth to culturally relevant community events and services; Health and.afety: assess youth's atiIity to make and practice appropriate lifestyle and preventative choices, provide referratsto appropriate health services, guide the transition to adult mental health services, assist with application process .for health care coverage and Food Stamps, help youth secure viable housing options foil owing emancipation, transitional housing referral s, completion of Food Stamp applications, and assist with extended Medi -Cal Coverage Application Process. 3. Explain how the grant funding will specifically benefit Tomectlikresider,ts. Also, who is the target population and provide the estimated number of people expected to benefit from this Project/Program plus the number of volunteers involved. Grant funding will specifically beite#it (2) emancipated foster youthladults living in the City of Temecula by providing housing, utilities and food. Emancipated fosteryouthiaduits are not eligible for government funding and are d.ependerifi on iijndiiig frofn private foundations and donors. Youth participates are expected to be proactive agents in pursuit of their personal and profe }si onal goats and to remain active through employment and!or higher education, Rancho Dainacitas holds youth accountable for making steady progress. Program goals include working with young leaders on matters of community. engagement, civic responsibility and volunteerism and encouraging thein to seek opportunities to give back to others in appreciation for all they have received. Rancho Danracitas staff challenge the youth to engage in the community and to uphold adult responsibilities, including contributing to rental payments and other daily living expenses. Over 25 volunteers participate in this prognrarnand work within the corntnuitity to provide funding and in-kind donations needed to subsidize housing and living necessities. Application Page 5 FY 2015-16 COMPLIANCE REPORT — PART 1 OF 2 IF your organization is awarded Community Service Funding in FY2015-16, please submit this information by Friday September 9, 2016 If your organization was awarded Fiscal Year 2015-16 grant funding by the City of Temecula, all grant funds received must have been expended prior to June 30, 2016. In addition, all grant funds must be substantiated with proper backup documentation. Failure to provide proper documentation may jeopardize any future funding. City of Temecula reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. If the funds are not expended in accordance with the approved purpose stated on the Application, the organization will be required to refund the amount of funds. To substantiate that Fiscal Year 2015-16 funds received from the City were expended appropriately, proper back-up documentation must be submitted to the City by Friday, September 9, 2016 to include the following: 1. Copies of invoices/receipts; and 2. For each invoice/receipt, provide a written narrative that explains each of the expenditures listed on the invoice/receipt. Attachthe table shown below to each invoice/receipt (add more rows as needed for each expenditure listed on the invoice/receipt) This is not due until September 9, 2016. At that time, fill out table, attach )eecipas/invokes, and provide to City of Temecula, 41000 Main Street, Temecula, CA 92590 Attn: City Manager's Office by Friday, September 9, 2016. (Make additional copies or larger table tff needed to explain all expenditures.) Organization: 16 Project/Program Name: I LC' 4-1"(1 Amount of Grant Funding Awarded: Month and Year Grant Received from Ci Date of Invoice/Receipt Must be dated between July 1, 2015 June 30, 2016 Describe the expenditure and the purpose of the expenditure MUST support Proj eottProgram Lloscrption of Application 2fZDIc 1-200 c-utfr 42-7g I (7, r\-k- evun 7 NA tiv • '2"2 - Explain how the expenditure Amount of specifically benefitted Expenditure Temecula residents If namesladdresses of Temecula beneficiaries are aysHable p!esse attach 2) 12, 'FP st-e t 6Lik, e s 191„Gi vis r4: )i-Ct r7, kt 62'3 tr) '- 1 '777,21'22'2''' •f. t er ' 621:712- t• :7;" , • It 7 7, , • 2:2‘i 0i2.' 2:-$T,1". S 9 "1-S—, c't • 2015-16 C IF your rg izatii i is aw leases uitt * 1 1111 I 11" L CE II. PO T -- ' ART 2 OF 2 rd Commu ity Service Fu WI g in FY2015-16, f t' by Fri ay Septe II ber 9, 2016 Organization:_PkCAA,_0 "111°` P 'ect/Program Name: A unt of Grant Fundin Awarded: C)C' Month and Year Grant Received fr L Line Items for Project/Pr gr m FY 2015-2016 VARIOUS TYPES OF INCOME FOR THE S ECIFIC PROJECT/PROGRAM THAT WAS FUNDEDY COMMUNITY SE VICE FUNDING: Amount of money awarded and received from the City of Temecula Community Support Grant _ Cas cnrbut • to Project/Program by the Applicant Organization Other fun no elf "11 ady awarded In -Kind Match Amount or Volunteer Credit Hours VR S STYRES OF EXPENSES FOR THE SPECIFIC P •JE /P fr RAM THAT WAS FUNDED BY COMMUNI snavicE FUMING: Sta ing expense for Project/Program (this amount is inekgibre t be funded by City's Grant; however please include) 1111 city: Niuv Actual evenues Act al Expenses Friday, September 9, 2016 September 9,2016 — — ment expense for Project/Program expense for Project/Program ar!th expense for Project/Program pplies expense for Project/Program NA:Rites/Rent expense for Project Program • Other expense for PojtfPr ova rn 1 ‘0-1 (..) • ca, --- ---- , TOTAL 0,41 , i FY 2016-2017 COMPLIANCE REPORTING REQUIREMENTS -- PART 2 OF 2 Fin in the top row and the first two columns NOW to provide a budget of significant activities related to this FY 2016-2017 proj a ct/program. The last two colattuls are not due until September 8, 2017. O-ganization:Rancho Damacitas, Project/Program Name: Rancho Damacitas-Emancipated Foster Youth After Care Housing/Services (Temecula Line Items for Project/Program FY 2016-2017 Amount of Grant Funding Requested: $5,000.00 Budgeted Budgeted Actual Revenues Expenses Revenues Provide to City after Pro)ect/ Program 15 complete and by Friday, September 8, 2 Actual Expenses Provide to City after Project/ Program is complete and by Prli;�ty, September 8, VARIOUS 1'YPE. f F' INC©M l`C]ii L PECIF PROJECT/PROGRAM: Amount of money requested from the City of 1 Temecula Community Support Grant (Not to exceed $5,000) Cash contributed to Project/Program by the Applicant Organization- Donations Other funding already awarded -Corporate and founda ion grants In -Kind Match Amount or Volunteer Credit Hours VARIOUS TYPES OF EXPENSES FOR THE SPECIFIC PROJECT/PROGRAM: (for home in Temecula) Staffing expense for Project/Program (this amount is i_ itiEtt;ib`iE fo be. ita[7:' d I City's :r;f-i r�E.:�.�.r:i y I:)LP: se include _ Equipmentexpense for Project/Program Food expense for Project/Program $5,000 $59,200 Marketing expense for Project/Program Supplies expense for Project/Program- Facilities/Rent expense for Project/Program Other expense for Project/Program- TOTAL BUDGET FOR PROJECT/PROGRAM $7,800 $115,350 $92501.00 Application Page 8 SIGNATURE PAGE The applicant acknowledges and agrees to the following: • Is Subject to all Community Service Funding Program requirements including submittal deadlines and payment disbursements. ▪ Every Community Service Funding application is considered individually and on its own merit_ • Awards will be given to organizations and activities that directly benefit the residents ofTemecula. • Funding is not immediately available to the recipient; and requires an award letter signature. Please allow time for checks to be processed: • The awarding of Community Service Funding does not constitute an automatic annual allocation. • The recognition forCommunity Service Funding should accruetothe City ofTemecula. Community Service Funding must be spent as specified on the application and records may be requested by the City ofTemecula to ensure the funds were used appropriately. Community Service Funding grants will not be awarded or announced within the 60 days before an election in which an awarding Council Member is on the ballot. 9 The recipient shall provide a full -accounting with documentation on the use Of a warded- funds. The- recipient herecipient shall return to the City anyfunds not spent or documented per the signed agreement. We hereby certify the information contained in this application is true to the best of our knowledge and belief. PREPARED MY: ';;.€3N sib �"`' R�` AN SIGNATURE: PRESIDENT or AUTHORIZED OFF1C SIGNATURE: ORGANIZATION NAME: THESSALO IKA P ILY SERVICESIDBA RANCHO DAMACITAS TELEPHONE:951.302.2317 E and TITLE (P ease ^ rint or Type) tkowski ir"o of ve neii NAME and TITLE (Please Print or Type DATE: EMAIL ADDRESS:,Kristi cb4kidst ISt.oiro (Month, Day, Year - Application Page City of Temecula 2016-17 CS Funding Program APPLICATION NO. 2'3 C I TE CULA, FISCAL. YEAR 20162017 COMMUNITY SERVICE FUNDING PROG APPLICATION (Please Print or Time) 2016-2017 Program Submission Deadline: Friday, September 16, 2016 PROJECT/PR G Amount Requested: $ $5,000 Project/Program Name l Emergency Supply Backp Project/Program Start Date. November 2016 II" ORGANIZATION INFORMA M INF RMATION (Maximum allowable $5,000 per Organization) cic /Emergency Evacuation Chair November 2016 _Project/Program End Date: N and GEOG PHIC AREA SERVED Name of Applicant Organization: Toward Maximum Independence Website: Aut 0 • Contact Name: ander Cohen ___—Title/Position.______-- Media Comm. & Corp. Relations Contact Person's Email Address_giorg . ___ Mailing Address:_az ik w _ 0# ..# 0 auite,311Q_San .41 Telephone: 858-467-0600 x '301 Year Organization Founded:_, 198.1 _ Number of Paid Staff: 279___ _ ,, Number of Volunteers: ,........7_.—...7,........._ J.....,_ — Geographic Area(s) the Organization Serves:___San Diego, Rim -side and filarial Counties _ Geographic Area the Project/Program will Serve (NOTE: Community Service Funding Grant must exclusivelybe used to serve Temecula) Include a physical address of Project/Program (if different than Organization's Mailing Address): L..11 ,,_. 107 Winchester (21, atlile_22e,_, ZtLejectiia, :Cisi__92,53,Q___ val. it* a, Is this organization incorporated as a non-profit organization? Yes_.X. No_ (If No, then it is ineligible to receive City Funding) Provide a copy of your statement of non-profit status from the State of California and Mast Recent IRS Form 990, IRS Form 990 is a public record. Form 990s for all, che!ities registered in California are poste,d on the Attorney General's web site wv,zd.acLca.g9,,,,, Th web site also offers a searchable database of California charities, Form 990s for 501(:: )(3) charities may be found et GuideS.ar Date of incorporation as a non-profit_ _I-23-86 Federal identification riumbi'._ State identification number Submit and Attach Status Verification from Internal Revenue Services and Franchise Tax Board. 1. littE/Lappsapirfeeis (print out and attach Deductibility Status) 2. 1242§L,Nyww.fti?,ca.covio0ifici-,-;eift serv9 en:Oty qatys IptttlfLindex,ask (print out and attach Entity Status Letter) Application Page 1 a H. l . J. K. L. M. N. 110 A. B. C. D: Submit the original Application to M.14.i`i't City of Temecula 'a Commurjty Service City Manager's Office Attre Betsy i::,..o'wrey 41000 Main Street Temecula, CA 92590 is the group well ipArganized to ensure longevity in the City of Temecula? is ther evidence wif satisfactory service pr•vided to the City's citiz ns? 1, the arg nization free from discrimination based on race, color, creed, nationality, sex, arital status, disability, religion, or political affiliation? Does the rganiz-tion require attendance or participation in any political, religious r social activity? Can the organization provide financial statements (prepared using an appropriate method of accounting) to demonstrate sound financial management? Can the organization provide a budget for the fiscal year of request demonstrating cost-effectiveness? Does the organization make its services avallabl to all? Does the organization possess ongoing program evaluation tools'? GRANTS LiadmAtiy,0 6 - Applications are available at City Hall and on the City's webite at: htt gwv.mt.ei ofternec r1 pgrreirpcnlalGov rrs�rsentlCit yLu Urfa mmurriiyi='undlnc A� fri� LAla ernbe 16 016 - Deadline for submitting applications. I\ +r nber 201Q- Award recipients will be announce• F id a Se tom e 2Qi ® Due date for submitting Compliance Reports including MPLIANCE REPORTING REQUIREMENTS on Application Involipts pages 6 and 7) Detach the Application from the Policy. Complete the Application, filling in all of the blanks, Secure any.. attachments with staples. Do not attacl more than us requested.. If you rave any questions pease contact S e tetter (951) 693-3959 Deliver` to; City of Temecula. Community Service Feeding City Manager's Office Atte; Betsy Lowrey 41000 Main Street Temecula, CA 92590 (951) 506-F100 or Betsy Has the organization or any with any persona i business negotiations, invest illents, or the past 12 months? Yes embizrs of the Board of Directors of the organization been involved transactions valued ver $500 including any business transactions, interests i real property with a Temecula City Council Me ber during Nox_ if Yes, briefly describe: is a Temecula City Council Member a member of the Board of Directors or an Officer of the organization? Yes No X If Yes, provide Council Member's Name and title within the organization This application has been authorized by the organization's: Executive Committee Board of Directors El MAN IA STATEMENTS Members -at -Large PLEASE ATTAC COPIES OF T E CU'ENT BUDGET OF THE ORGANIZATION / FINANCIAL STATE ENTS (; ALANC S ATEMENT AND INCOME STATEMENT). It d require a CPA's a It, but please submit if available. 1 MISSION STAILLMENT Bnefly describe the goals and objectives of your organization and corn unity services it provides. s not - 111 ___LULQ,uurataleala-Plovicle%*i72 tt L<P infori ed choices regarding how they live, work and function productively and independently in the in th onmnuni "mu has been transforming the lives of children and adults with developmental disabilities since 1981 and the caf and hard of hearing since 2000, We hip clients to live as independently as possible, have tha opportunity for real work for real pay, and provide chidren with a caring home. Application Page 2 GRANT FUNDING PROJECT/PROGRAM DESCRIPTION NOTE: Receipts/invoices will be required to be submitted to the City to demonstrate that your organization used grant funding awarded by the City to support the project/program as described here. See Compliance Reporting Requirements on Application Page 6 for details. 1. Provide a brief description of the Project/Program (and its objectives) that the City of Temecula grant funding will be used to support. Purchase emer•enc su lies and e•uipment for our clients with developmental disabilities and their support staff, 2. Describe how your organization will use the funding awarded? Include equipment or services that would be purchased and why. Purchase 63 Emer►enc Su+ •l Kits for TMI's clients with deveio«mental disabilities and thei staff who work and volunteer in the Temecula community. We would also purchase an Emergency Evacuation Chair for our Temecula office should someone in a wheelchair need to be evacuated. TMI currently serves 100 clients in our Integrated Work program, 17 in Supported Employment and 35 in Family Support Services. Our programs are growing each day Application Page 3 3. Explain how the grant funding will specifically benefit Tem residents. Also, who is the target population and provide the estimated number of people expected to benefit from this Project/Program plus the number of volunteers involved. The grant would directly benefit Temecula residents with developmental disabilities and their support staff. Should an emergency occur they will be well prepared to care for these individuals taking some of the burden off of emergency responders. Application Page 4 FY 2016-2017 COMPLIANCE REPORTING REQUIREMENTS - PART 2 OF 2 Fill in the top row and the first two columns NOW to provide a budget of significant activities related to this FY 2016-2017 project/program. The last two columns are not due until September 8, 2017. Organization: TMl Amount of Grant Funding Requested: Project/Program Name: EMergencY SuPPItesiequiPMent Line Items for Project/Program FY 2016-2017 VARIOUS TYPES OF PROJECT/PROGR COM1 F $5,000 Fiscal Year: 2 Actual Revenues Provrde to City her tcoject/Program compete and by Friday, September 8, 2 7 Actual Expenses Provide to City atter Project/Program is complete and t3y Friday, Z017 Dr t R THE SPECIFIC: Amount of money requ d from the City of Temecula Community Support Grant (Not to exceed $5,000) Cash contribute to Project/Prograrn by the Applicant Organization Other funding already awards In -Kind Match Amount or Volunteer Credit Hours VARIOUS TYPES SF EXP!SS FOR THE SPCWC PROJECT/PROGRAK Staffing expense f r Project/Program (this amount is ineligible to be funded by City's Grant; however please include) Equipment expense for Project/Prograrn Food expense for Project/ProF an ---- • — Marketing ex.pense for Project/Program plies expense for Projct/Program Facilities/Rent expense for Project/Program Other expense for Project Program TOTAL BUDGET Ei R PR CT/PI GRAM 0 1,424 0 0 3,59037 0 0 54.0437 ,000 Application Page 7 SIGNATURE PAGE The applicant acknowledges and agrees to the following: • Vs Subject to all Community Service Funding Program requirements including submittal deadlines and payment disbursements. • Every Community Service Funding application is considered individually and on its own merit. • Awards will be given to organizations and activities that directly benefit the residents of Temecula. ▪ Funding is not immediately available to the recipient; and requires an award letter signature Please allow time for checks to be processed. • The awarding of Community Service Funding does not constitute an automatic annual allocation. • The recognition for Community Service Funding should accrue to the City of Temecula. • Community Service Funding must be spent as specified on the application and records may be requested by the City of Temecula to ensure the funds were used appropriately. • Community Service Funding grants will not be awarded or announced within the 60 days before an election in which an awarding Council Member is on the ballot. The recipient shall provide a full accounting with documentation on the use of awarded funds. The recipient shall return to the City any funds not spent or documented per the signed agreement. We hereby certify the information contained in this application is true to the best of our knowledge and PREPARED SIGNATURE: and TITLE (Please Prin Type) PRESIDENT or jTh AUTHORIZED OFFICER: ' , r-1 NAME and TITLE (Please Print or T e) SIGNATURE: ORGANIZATION NAME:_ TELEPHONE - D A" ..— (Month, Day, EMAIL ADDRESS i r Application Page 8 fMERGENCYKITICOM Erriely. 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City of Temecula 2016-17 CS Funding Program APPLICATION NO. 24 City of Temecua airy Manger' s Office 41. 000 Main Street •Temectila•California 92590 TE.LEPHONE ( 951 ) 506 - 51 00 C nn nity Support Fu 111 CITY OF TEMECULA FISCAL YEAR 2016-2017 COMMUNITY SERVICE FUNDING PROGRAM APPLICATION (Please Print or Type) 2016-2017 Program Submission Deadline: Friday, October 28,2016 PR SEC ' GRAM INFORMATION Amount Requested: $ 5000.00 Project/Program Name' Food Distribution_ Project/Program Start Date: 07/1/2016 (Maximum allowable $5,000 per Organization) Project/Program End Date: 6/30/2017 OR ANIZATI N INF oA N and GEOGRAPHIC AREA SE VE Name of Applicant Organization: VNW-Circle of Care, Inc. Website: www.circleofcareministries.org Contact Name: TerriKm Title/Position: Director of Operation/Co-founder Contact Person's Email Address terri@circleofcareministries.org Mailing Address: 26090 Ynez Rd, Temecula, CA 92591 Telephone: 951 9733582 Year Organization Founded: 1999 Number of Paid Staff: 1 Number of Volunteers: 60 Geographic Area(s) the Organization Serves: Southwest Riverside County & City of San Bernadino Geographic Area the Project/Program will Serve (NOTE: Community Service Funding Grant must exclusively_be used to serve Temecula) City of Temecula Include a physical address of roject/Prograrn (if different than Organization's Mailing Address Is this organization incorporated as a nonprofit organization? YesX No_ ineligible to receive City Funding) then it is Provide a copy of your statement of non-profit status from the State of California and Most Recent IRS Forrn 990. IRS Forrn 990 is a public record. Form 990s for all charities resistered in California are posted on the Attorney General's web site:#y\,."4(1,j; The web site also offers a searchable database of California charities. Form 990s for 501(c )(3) charities may be found at GuideStar 'wwwcuidesta r... erg. Date of incorporation as a non-profit: October 31, 2003 Federal identification number: State identification number: Application Page 1 Submit and Attach Status Verification from Internal Revenue Services and Franchise Tax Board: 1. i ttp?;fta ks. it e?�,�r }haul (print out and attach Deductibility Status) 2. i tto , w,fiJ'tTA( fitt c._ra „ 'rignline' i _cerritity status letter ifdex op (print out and attach Entity Status Letter) Application Page 2 024671 IRS We Department of Treasury Internal Revenue Service Cincinnati OH 45999-0038 024671.442496.119769.18654 1 AV 0.391 373 'IIII'IIIh��IhII�IhIIIIII'�I'IIIIIIIIIIhhh1�III�IIIIIIIhhhhIIIII VNW CIRCLE OF CARE % CHARLES P KEIM 26090 YNEZ RD TEMECULA CA 92591-6000 hanged your mailing address We processed a request to change your address to the address shown above. If you didn't authorize Ian address change, please contact us irnmediatty.. What you need to know Additi aina1 information Notice Notice date Employer ID number To contact us Page 1 of 1 CP148A September 28, 2015 Phone 1-800-829-0115 What you need to do If the address change is correct, you don't need to do anything. If you didn't authorize a change of address, contact us immediately by calling the number listed above. If you prefer, you can write us at the address listed above; however, we can process your information more quickly if you call. Please include a copy of this notice with any written communication. If we find any issues with an account, we send a letter or notice to your address of record. We strongly caution any employer against changing the address of record to that of a payroll service provider or other third party as it may significantly limit the employer's ability to be informed of tax matters involving the business. The employer is ultimately responsible for depositing and paying all federal employment tax liabilities. For more information, visit www.irs.gov and search keywords, "Change of Address" or "Outsourcing Payroll Duties." • Visit vvvvw.irs.gov/cp118a. • For tax forms, instructions, and publications, visit www.irs.gov or call 1 -800 -TAX -FORM (1-800-829-3676). • Keep this notice for your records. If you need assistance, please don't hesitate to contact us. DEPARTMENT OF THE TREASURY INTERNAL REVENUE SERVICE PHILADELPHIA PA 19255-0023 VNW CIRCLE OF CARE CHARLES P KEIM 41975 WINCHESTER RD TEMECULA CA 92372 WE ASSIGNED YOU ,.i"" EMPLOYER 1 Date of this notice: 01-20-2004 ntification Number: Form: SS -4 Number of this notice: CP 575 E For assistance you may call us a 1-800-829-4933 IF YOU WRITE, ATTACH THE STUB OF THIS NOTICE. ENTIFIEATION NUMBER Thank you for applying for an Employer Identification Number (EIN). We assigned you EIN 73-1691246. This EIN will identify your business account, tax returns, and documents even if you have no employees. Please keep this notice in your permanent r cords. When filing tax documents, please use the label IRS provided. If that isn't possible, you should use your EIN and complete name and address shown above on all f deral tax forms, payments and related correspondence. If this information isn't crrect, please correct it using the tear off stub from this notice. Return it to us sd we can correct your account. If you use any variation of your name or EIN, it may cause a delay in processing and may result in incorrect information in your account. I also could cause you to be assigned more than one EIN. If you want to apply to receive a ruling or a determination letter recognizing your organization as tax exempt, and have not already done so, you should file Form 1 23/1024, Application for Recognition of Exemption, with the IRS Ohio Key District 0 Tice. Publication 557, Tax Exempt Status for Your Organization, is available at most IRS offices and has details on how you can apply . IMPORTANT REMINDERS: * Keep a copy of this notice in your permanent records. * Use this EIN and your name exactly as they appear above on all your federal tax forms. * Refer to this EIN on your tax related correspondence and documents. Thank you for your cooperation. STATE OF CALIFORNIA FRANCHISE TAX BOARD PO BOX 1286 RANCHO CORDOVA CA 95741-1286 July 27, 2007 VNW CIRCLE OF CARE INC PO BOX 218 TEMECULA CA 92593-0218 Purpose CHARITABLE Code Section : 23701d Form of Organization •Corporation Accounting Period Ending: December 31 Organization Number • In reply refer to 755:G :DI You are exempt from state franchise or income tax under the sectionof the Revenue and Taxation Code indicated above. This decision is based on information you submitted and assumes that your present operations continue unchanged or conform to those propgsed in your application. Any change in operation, character, or purpose of the organization must be reported immediately to this office so-thatwe may determine the effect on your exempt status. Any change of name ]or address must also be reported. In the event of a change in relevant statutory, administrative, judicial case law, a change in federal interpretation of federal law in cases where our opinion is based upon such an interpretation, or a change In the material facts or circumstances relating to your application upoh which this opinion is based, this opinion may no longer be apOlicable. It is your responsibility to be aware of these changes should they occur. This paragraph constitutes written advice, other than a chief counsel ruling, within the meaning of Revenue and Taxation Code Section 21012(a)(2). You may be required to file Form 199 (Exempt Organization Annual Information Return) on or before the 15th day of the 5th month (4 1/ months) after the close of your accounting period. Please see annual instructions with forms for requirements. You are not required to file state franchise or income tax returns Has the organization or any members of the Board of Directors of the organization been involved with any personal business transactions valued over $500 including any business transactions, negotiations, investments, or interests in real property with a Temecula City Council Member during the past 12 months? Yes No X If Yes, briefly describe: Is a Temecula City Council Member a member of the Board of Directors or an Officer of the organization? Yes No X If Yes, provide Council Member's Name and title within the organization: This application has been authorized by the organization's: Executive Committee Board of Directors X Members -at -Large FINANCIAL STATEMENTS PLEASE ATTACH COPIES OF THE CURRENT BUDGET OF THE ORGANIZATION FINANCIAL STATEMENTS (BALANCE STATEMENT AND INCOME STATEMENT). It does not require a CPA's audit, but please submit if available. MISSION STATEMENT Briefly describe the goals and objectives of your organization and community services it provides. . Our Mission is to tangibly help those in need. With the new laws being enforced to a greater degree, (not dumping food into the landfills), we are picking up good quality foods items all over the City of Temecula as well as the surrounding areas. We are in the business of not wasting good nutritious food items and recirculating these foods items into needy homes. Circle of Care has been doing this for many years and all volunteers are well trained in food handling and safety, to date we have not had any incidences of anyone having an adverse reaction due to food items we distributed. A hundred percent of food items distributed are from donations. Another segment of our mission is to instill hope, we do that by helping Temecula families with much needed groceries and other every day necessities and they in turn have funds to pay rents, mortgages, utilities, etc. This in turn helps with the economic security of our wonderful City. Application Page 3 GRANT FUNDING PROJECT/PROGRAM DESCRIPTION NOTE: Receipts/invoices will be required to be submitted to the City to demonstrate that your organization used grant funding awarded by the City to support the project/program as described here. See Compliance Reporting Requirements on Application Page 6 for details. 1. Provide a brief description of the Project/Program (and its objectives) that the City of Temecula grant funding will be used to support. Our program consists of capturing nutritious food items from local restaurants, grocery stores, big box stores and we partner with Feed the Children for the last 16 years. We distribute resources in a "Farmers Market" style. This gives us the minimum of waste, allows families to choose food items they need, for diet limitations or allergic situations, it also shows a degree of respect for our recipients. We are providing the local Business with annual tax deduction and helps them comply with the new environment laws and helps their bottom line. We collaborate with GHH Ministries for our transportation of groceries and man power. 2. Describe how your organization will use the funding awarded? Include equipment or services that would be purchased and why. Circle of Care would use these funds for daily_pperation cost fuel costs, maintenance of vehicle that we use exclusively and our Holiday Spirit 2016 program, In 2015 our Holiday SI'pirit Program provided gifts for 2200 childrerect to assist 2500 children this year, in which 774 are Temecula residents. We accomplished this thru the collaboration of residents, local businesses. Feed the Children, Tovs for Tots and private foundation giving. Our fuel cost are high as we have to go and pick_qp all donations and then due to a lot mileage we have high maintenance costs 3. Explain how the grant funding will specifically benefit Temecula residents. Also, who is the target population and provide the estimated number of people expected to benefit from this Project/Program plus the number of volunteers involved. Specifically, Temecula residents would benefit from this funding as we will have funds to continue serving. Many of our Temecula recipients are senior citizens, underemployed, single parents, female head of household families. These types of families stay with us long term and need help on a regular basis. The other types of families we see in Temecula are those families that need only short term help, due to living pay check to pay check and incurring one too many emergencies. Many of these families do not meet the qualifications of other non-profit or State assistance anywhere else in the City. With our help they are able to maintain family stability, which in turn is good for Temecula. We ex.ect to hel. 125T milies with this funding. We receive calls from families frequently that have been referred to us by WIC, schools. and Social Services while waiting for benefits to start. Application Page 5 FY 2015-16 (PREVIOUS FISCAL YEAR) COMPLIANCE REPORT — PART 1 OF 2 Iyouur organization was awarded Community Service Funding in FY2015-16, please submit this information If your organization was awarded Fiscal Year 2015-16 grant funding by the City of Temecula, all grant funds received must have been expended prior to June 30, 2016. In addition, all grant funds must be substantiated with proper back-up documentation. Failure to provide proper documentation may jeopardize any future funding. City of Temecula reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. If the funds were not expended in accordance with the approved purpose stated on the Application, the organization will be required to refund the amount of funds. To substantiate that Fiscal Year 2015- 16 funds received from the City were expended appropriately, proper back-up documentation must be submitted to the City by Friday, October 28, 2016 to include the following: 1. Copies of invoices/receipts; and 2. For each invoice/receipt, provide a written narrative that explains each of the expenditures listed on the invoice/receipt. Attach the table shown below to each invoice/receipt (add more rows as needed for each expenditure listed on the invoice/receipt) This is not due until September 8, 2017. At that time, fill out table, attach receipts/invoices, and provide to City of Temecula, 41000 Main Street, Temecula, CA 92590 Attn: City Manager's Office by Friday, September 8, 2017E (Make additional copies or larger table if needed to explain all expenditures.) Organization: Amount of Grant Funding Awarded: Date of Invoice/Receipt Must be dated between July 1, 2015 —June 30, 2016 Project/Program Name: Month tear Grant Received from City: Describe the expenditure and the purpose of the expenditure MUST support Project/Program Description of Application Explain how the expenditure Amount of specifically benefitted Expenditure Temecula residents If names/addresses of Temecula beneficiaries are available,lease attach Application Page 6 FY 2016-2017 COMPLIANCE REPORTING REQUIREMENTS - PART 1 OF 2 i�our organization is awarded Community Service Funding in FY2016-17, this information is not due until September 8, 2017 Compliance If your organization is awarded Fiscal Year 2016-17 grant funding by the City of Temecula, all grant funds r ceived must be expended prior to June 30, 2017. In addition, all grant funds must be substantiated with pober back-up documentation. Failure to provide proper documentation may jeopardize any future funding. ity of Temecula reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended, If the funds are not expended in accordance with the approved purpose stated on the Application, the o ganization will be required to refund the amount of funds. To substantiate that Fiscal Year 2016-17 funds r ceived from the City were expended appropriately, proper back-up documentation must be submitted to the City by Friday, September 8, 2017 to include the following_ 1. Copies of invoices/receipts; and 2. For each invoice/receipt, provide a written narrative that explains each of the expenditures listed on the invoice/receipt. Attach the table shown below to each invoice/receipt (add more rows as needed for each expenditure listed on the invoice/receipt) This is not due until September 8, 2017. At that time, fill out table, attach receipts/invoices, and provide to City by Friday, September 8, 2017. (Make additional copies or lar er table if needed to explain all expenditures.) Organiz ion: ProjetlProgram Name: Amount of Grant Funding Awarded: Month midyear Grant Received from City: Date of nvoice/Receipt Must be dat d between July 1, 2016 —June 30, 2 17 Describe the expenditure and the purpose of the expenditure MUST support ProjectlProgram Description of Application Explain how the expenditure specifically benefitted Temecula residents If names/addresses of Temecula beneficiaries are available, please attach Application Page 7 Amount of Expenditure FY 2016-2017 COMPLIANCE REPORTING REQUIREMENTS - PART 2 OF 2 Fill in the top row and the first two columns NOW to provide a budget of significant activities related to this FY 2016-2017 project/program. The last two- columns are not due until September 8, 2017. Organlzation: lW-Qircie of Cir! Amount of Grant Funding R que ten: _5000 ct Program Name: Food IDi tribl.Jti0n Fiscal Year: 2016-2017 Line Items for Project/PrOgra FY 2016-2017 Budgeted Expenses Actual Actual levenues Expenses Provide to City f rovide to Gty aFter air Project%p ogr m Presie t%Prt g is complete and #s compfete end Friday, by Fr4day, ptember 8, 5epter ober 8, VARIOUS TYPES OF INCOME FOR THE SPECIFIC PROJECT/PROGRAM: Amount of money requested from the City of Temecula Community Support Grant (Not to exceed $5,000) Cash contributed to Project/Program by the Applicant Organization Other funding already awarded $1000 $2000 In -Kind Match Amount or Volunteer Credit Hours $10,800 VARIOUS TYPES OF EXPENSES FOR THE SPECIFIC PROJECT/PROGRAM: Staffmexpense—for ... .M,g ex ense p nse f or Project/Program (this amount is ineligible to be funded by City's Grant; however please include) Equipment expense for Project/Program Food expense for Project/Program Marketing expense for Project/Program Supplies expense for Project/Program Facilities/Rent expense for Project/Program Other expense for Project/Program TOTAL BUDGET FOR PROJECT/PROGRAM Application Page 8 SIGNATURE PAGE The applicant acknowledges and agrees to the following: • Is Subject to all Community Service Funding Program requirements including submittal deadlines and payment disbursements. • Every Community Service Funding application is considered individually and on its own merit. • Awards will be given to organizations and activities that directly benefit the residents ofTemecula. Funding is not immediately available to the recipient; and requires an award letter signature. Please allow time for checks to be processed. • The awarding of Community Service Funding does not constitute an automatic annual allocation. • The recognition for Community Service Funding should accrue to the City ofTemecula. ▪ Community Service Funding must be spent as specified on the application and records may be requested by the City of Temecula to ensure the funds were used appropriately. Community Service Funding grants will not be awarded or announced within the 60 days before an election in which an awarding Council Member is on the ballot. The recipient shall provide a full accounting with documentation on the use of awarded funds. The recipient shall return to the City any funds not spent or documented per the signed agreement. We hereby certify the information contained in this application is true to the best of our knowledge and belief. PREPARED SIGNATURE: Terri Kelm„ —NraruT`(I' LE (Please Print or' Type) PRESIDENT or AUTHORIZED OFFICER:__ _CharlesKeirn, Treasurer IIAME and TITLE (Please Print or Type) SIGNATURE„ ORGANIZATION NA E: \I 'W''J-Circle or a `e, Inc. TEL IEPHONE ;,_9 ," x 3582 EMAIL ADDRESS'm DA IF O//21i Yea Application Page cfrcleofcareministries.org Circle of Care Balance Sheet As of June 30, 2016 ASSETS Current Assets Checking/Savings EFSP (Svgs) - 6047 Provident Bank Total Checking/Savings Total Current Assets Jun 30, 16 100.14 1,851.30 1,951.44 1,951.44 Fixed Assets Fixed Asset Accum Depr -5,312.00 Forklift 1,850.00 Furniture 6,000.00 Furniture and Equipment Other 1,413.03 Office Equipment 2,703.14 Total Fixed Assets 6,654.17 TOTAL ASSETS 8,605.61 LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities (care Program Cards Total Other Current Liabilities Total Current Liabilities 140.00 140.00 140.00 Total Liabilities 140.00 Equity Opening Balance Equity Retained Earnings Unrestricted Net Assets Net Income Total Equity -2,004.17 -19,003.76 30,136.66 -663.12 8,465.61 TOTAL LIABILITIES & EQUITY 8,605.61 Page Ordinary In Income Contrib e&Expense Ion Income GHH Donation HL D nation Cant ibution Income - Other Total Crintribution Income Circle of Care Profit & Loss July 2015 through June 2016 Feb 16 Mar 16 Apr 16 May 16 Jun 16 TOTAL 1,500.00 0.00 0.00 0.00 0.00 6,175.00 0.00 1,500.00 0.00 2,617.00 140.00 7,073.00 170.15 150.00 4,850.19 192.40 55.00 18,918.02 1,670.15 1,650.00 4,850.19 2,809.40 195.00 32,166.02 Grant Irot0.00 0.00 0.00 0.00 2,584.33 5,484.33 In -Kind onations Goo s 177,210.00 46,100.00 40,290.00 153,483.00 33,496.00 786,830.00 Servi es 49.00 49.00 49.00 951.08 49.00 1,539.08 Total In ind Donations 177,259.00 46,149.00 40,339.00 154,434.08 33,545.00 788,369.08 178,929.15 47,799.00 45,189.19 157,243.48 36,324.33 826,019.43 Total Ince Expense Bank Charges 0.00 0.00 0.00 0.00 0.00 65.00 Cell Phones 0.00 328.88 172.35 168.36 221.86 1,338.35 Donation 0.00 0.00 50.00 0.00 0.00 50.00 Equipm nt Purchase 0.00 0.00 0.00 921.00 0.00 2,796.00 Fees 0.00 0.00 1,004.09 0.00 0.00 1,133.79 Grant E pense 0.00 0.00 0.00 0.00 0.00 2,687.27 Grant Poli Toys 0.00 0.00 0.00 0.00 0.00 2,000.00 Groceries 0.00 0.00 21.10 0.00 0.00 71.10 In -Kind Grnation Good 177,210.00 46,100.00 40,290.00 153,483.00 33,496.00 786,830.00 Servs es 49.00 49.00 49.00 951.08 49.00 1,539.08 Total In -Kind Donation 177,259.00 46,149.00 --- --_ , 40,339.00 154,434.08 33,545.00 788,369.08 lnsuranc 0.00 0.00 776.00 0.00 0.00 776.00 Misc. Ex enses 0.00 0.00 59.00 0.00 0.00 1,391.98 Office S 'pplies 0.00 0.00 0.00 0.00 0.00 36.71 Payroll penses. Housipg Allowance 2,300.00 1,500.00 2,100.00 1,800.00 1,749.60 21,349.60 Total Payroll Expenses 2,300.00 1,500.00 2,100.00 1,800.00 1,749.60 21,349.60 Phone 0.00 0.00 0.00 0.00 0.00 91.39 Printing 0.00 0.00 0.00 0.00 0.00 156.92 Propane 0.00 0.00 0.00 0.00 0.00 17.53 Supplies 0.00 0.00 0.00 0.00 0.00 173.38 Taxes Paid 0.00 0.00 0.00 85.00 0.00 88.49 Unleaded Fuel 0.00 120.00 200.00 100.00 127.40 1,207.40 Vehicle Maintence 0.00 0.00 139.06 0.00 735.62 1,593.75 Void ` 0.00 0.00 0.00 0.00 0.00 0.00 Website f 9.99 9.99 9.99 9.99 9.99 182.95 Total Expense 179,568.99 48,107.87 44,870.59 157,518.43 36,389.47 825,576.69 -639.84 -308.87 318.60 -274.95 -65.14 442.74 Net Ordinary Intorne Other Income/Expense Other Income EFSP 0.02 0.02 0.02 0.02 0.02 0.14 Interest Income 0.14 0.12 0.61 0.12 0.14 4.79 Total Other Income 0.16 0.14 0.63 0.14 0.16 4.93 Net Other Income 0.16 0.14 0.63 0.14 0.16 4.93 :t Income -639.68 -308.73 319.23 -274.81 -64.98 447.67 X36 Page 2 a 11111111:- 1111111 I City of Temecula 41000 Main St Temecula, CA 92590 November 21, 2016 Re: Community Service Grant D6a r Betsy, Thank you for your call on Friday. Here are the answers to the questions. LI* /vapy wygil ty.rcirvputo 717t1 people per week, this number is consistent, during certain times of the year we can go up to about 850 pepple per week, we have distribution on Mondays, Tuesdays and Thursday every week in Temecula Al 26090 Ynez Rd, Temecula 92591 ithof we do eyac,gy ithen citizem ,:ortve The Temecula citizens arrive at 11:30 am all the food is displayed in a farmer's market fashion, in categories, the volunteers let each person know how much of each category to receive and the recipients get to choose what items they want to take home. We do this so families are getting the items they can actually eat and use, especially if they have health, allergy and dietary concerns. When the citizens arrive, VA,t pull a number from a bag and give it to the recipients, they write their names by the number that was pilled and that is how they go through the line, we call them by name in that order. Any clients that arrive late are added to the end of the list. We serve all the families that come on each day, no one is turned away. rn i J ics are allowed to receive assistance once a week, unless the only food they have to eat is what they are receiving from Circle of Care and then they are allowed to receive assistance twice a wee until their crisis is over. We have about 10 families in this category We do not do first come first served. In the last 1 f) yrs., we have been doing it this way as it solves many problems and everyone seems to appreciate this proces.,, obviously except the first-time people they are a little confused until we explain and then there is not a problem. The food items we receive are high in nutritional value, dairy produce, meats, eggs. Most days we let the families go thru a second time to receive more produce and bread. All is given without any demands of any kind and without any bias or discrimination. gives dignity to the parents and there are many happy tears from moms, dads and grand parents. We toll the recipients to please do not tell their children about us helping them . Many of the parents and especially the grandparents the have guardianship of their grandchildren that the only gills they have to giyo are the ones they receive from Circle of Care. We try to give 3 gifts to each child. We partner with Toys for Tots, Feed the Children, local schools and businesses have eoileaed to...s for us. It really is more blessed to give than receive, the volunteers love this time of the year In past years we (1MA: Shared toys with People Ilelping People and tithe! smaller 'rernecula non-prolit We are open daily but in Temecula only serve Mondays, Tuesdays and Thursdays. We assist once week unless the recipient does no have any food then twice a week. The only lolidays we lake off is Thanksgiving & Christmas and the Friday after Thanksgiving and the day , which does not. impact our -Femeettla recipients and the 4th of July. That is our Holiday schedule kir the year, I take phone calls 7 days a week and if there is an emergency and have the resources 1 can deliver food to a needy family either at their home or the hotel in some cases. Thank you to you and the City of Temecula for your continuous support and COneeril. RespeclIly, fern Director of fou der City of Temecula 2016-17 CS Funding Program APPLICATION NO. 25 CITY OF TEMECULA FISCAL ' 2O1 6.2017 CO UNITY SERVICE FUNDING PROG PLI O. (Please Print or Tyne) 2016-2017 Program Subm sS Friday3 Septembe Amount Requested: $ Project/Program Name: Project/Program Start Date: 6 PROJECT/PROGRAM INFORMATIN 5.000 (Maximum allowable $5,000 per Organization) ast Health Assistance Program_ January 1, 2017 Project/Program End Date: June 30 2017 GANIZATION INFORMATION and GEOGRA IPS IHIC A EA SERVED Name of Applicant Organization: Women's Breast Cancer Resource CenterWebsite„ Contact .Na e Kim w elles � ace.ar• Goodnough Title/Position: Executive Director Contact Person's Email Address gQodnQugLipnfichellesPlace.org Mailing Address: 27645 Jefferson Aver #117.. Temecula. CA 9?_590 Telephone:, 951-699-5455 Year Organization Founded: 2001 .. ....,�.� oeers;_ County Community Service Funding Grant must than Organization's Mailing Address): Number of Paid Staff: 9 Number of V Geographic Area(s) the Organization Serves' Riverside Geographic Area the Project/Program will Serve e ula (NcOTE: exclusivelbe used to serve Temecula) _ Include a physical address of Project/Program (if different lunt 65 Is this organization incorporated as a nonprofit organization? Yes x No (If No, then it is ineligible to receive City Funding) Provide a copy of your statement of non-profit status from the State of Calif°rrtie and Most Recent IRS Form 990. IRS Form 990 is a public record. Forth 990s for ati charities registered in California are posted on the Attorney General's web site: ywvdviLa .pia Flo . The web site also offers a searchable database of California charities. Form 990s for 501(= )(3) charities may be found at GuideStar www.c «idestar oxq. Date of incorporation as a nonprofit Federal identification number: State identification number:,___ Submit and Attach Status Verification from Internal Revenue Services and Franchise Tax Board: 1. http://apps.irs.gov/apL/eos/ (print out and attach Deductibility Status) 2. htttnsv//www,_itk .ck c ovfor�'line/sei+ serve entity st tis lett E/indt x as (print out and attach Entity Status Letter) Application Page 1 Has the organization or any members of the Board of Directors of the organization been involved with any personal business transactions valued over $500 including any business transactions, negotiations, investments, or interests in real property with a Temecula City Council Member during the past 12 months? Yes _ No x If Yes, briefly describe: Is a Temecula City Council Member a member of the Board of Directors or an Officer of the organization? Yes No x If Yes, provide Council Member's Name and title within the organization: This application has been authorized by the organization's: Executive Committee Board of Directors x FINANCIAL STATEMENTS PLEASE ATTACH COPIES OF THE CURRENT BUDGET OF THE ORGANIZATION 1 FINANCIAL STATEMENTS (BALANCE STATEMENT AND INCOME STATEMENT). It does not require a CPA's audit, but please submit if available. Members -at -Large MISSION STATEMENT Briefly describe the goals and objectives of your organization and community services it provides. . See Attached Application Page 2 GRANT FUNDING PROJECT/PROGRAM DESCRIPTION NOTE: Receipts/invoices will be required to be submitted to the City to demonstrate that your organization used grant funding awarded by the City to support the project/program as described here. See Compliance Reporting Requirements on Application Page 6 for details. 1. Provide a brief description of the Project/Program (and its objectives) that the City of Temecula grant funding will be used to support. See Attached 2. Describe how your organization will use the funding awarded? Include equipment or services that would be purchased and why. See Attached. Application Page 3 3, Explain how the grant funding will specifically benefit Temecula residents. Also who is the target population and provide the estimated number of people expected to benefit from this Project/Program plus the number of volunteers involved. See Attached. Application Page 4 Mission Statement Michelle's Place is a non-profit organization located in Temecula, facilitating breast health services, support and resources to women. As the only non-profit organization serving women's breast health needs in southern Riverside County, Michelle's Place serves any women needing access to quality screenings, treatment and support. Our mission statement is to empower individuals and families impacted by breast cancer through education and support services. As a non-profit agency, our organization relies on donations, grants and sponsorships to provide our services at no cost to our clients. Local support from individual private donors, businesses and local governments has historically funded our programs, indicating a high level of public support. Michelle's Place is a fiscally sound organization with conservative business practices designed for long-term program and agency sustainability. Our agency is governed by a Board of Directors made up of business professionals, community leaders, educators, health professionals and cancer survivors. Their breadth of experience, community involvement and guidance has developed Michelle's Place into an agency that is prepared and able to serve women needing breast health services. In addition, our Executive Director, Kim Goodnough, manages the day to day operations as well as secures partnerships, funding and relationships to steer the agency towards the future. Our program staff, which includes Jamie Goebel, Cheryl Lebowitz , Jess Young , Dina Duran, Mercedes Ruiz, Laura Lawrence, Ashlee Collins and Michele Brewer implement our programs, directly serve our clients and handle the administrative tasks necessary to make our agency run smoothly. Michelle's Place has grown significantly over the past few years, demonstrating both our community's need for quality breast health services and our community's positive response to our agency. In 2015, Michelle's Place provided over 12,000 services to nearly 1,800 women. Each year more women and families are seeking services through Michelle's Place because they have-no other option. We expect the number of women needing services to continue to rise, and our agency is committed to ensuring that every woman who has been touched by breast cancer, or who suspects breast cancer has access to breast health services, regardless of her ability to pay. Michelle's Place does not discriminate based on race, color, creed, nationality, sex, marital status, disability, religion or political affiliate, nor does our agency require attendance or participation in any political, religious or social activity. Project Description, The Breast Health Assistance program provides breast health resources, navigation, financial assistance and support to women and their families in Riverside County. One component of the Breast Health Assistance program is free and low-cost mammograms, ultrasounds and other diagnostic breast health services. Women who are uninsured, have a symptom of breast cancer and have a prescription for a diagnostic breast health service can apply for the program. Once accepted into the program a woman will receive guidance from one of our patient navigators who will ensure timely appointments and support through the process. As Michelle's Place continues to be one of the Inland Empire's solo providers for diagnostic services to uninsured women less than 40 years old, it is important for Michelle's Place to continue in administering this program. A primary objective of the Breast Health Assistance program is to be available to all clients of any age who need breast health services. The diagnostic program targets women who would otherwise fall through the cracks. These women include uninsured, underinsured women who are less than 40 years old and have a symptom of breast cancer. Although breast cancer is a disease affecting women primarily over the age of 40, a significant number of women under age 40 are affected in this region. Funding from the City of Temecula will directly benefit the residents of Temecula. A minimum of 20 women will receive diagnostic breast health services and or financial support. Additionally, at least 150 women will receive resources through our Patient Navigator. There is currently no resource available to uninsured, low-income women of Temecula Valley to receive breast health services. Michelle's Place is meeting that need. Through the generous support of our local practitioners and imaging facilities, Michelle's Place receives a significant discount on all services provided to the participants of the Breast Health Assistance Program. All fees are reimbursable at Medi -Cal rates or a 40% discount, whichever is lower. If any of the participants who receive a screening or diagnostic service are in need of additional tests, surgeon consult or biopsy, they will receive these services free through the Breast Health Assistance program. Additionally, women who are currently in breast cancer treatment and are struggling financially can apply for the Pink Ribbon Assistance Program. Through this program, women receive financial aid through grocery gift cards. Additionally, they receive navigation to other resources such as food banks, shelters, co -pay assistance, free legal services, transportation, etc. Past Project Benefits Michelle's Place is grateful for the ongoing support of the City of Temecula. Michelle's Place received $5,000 last year which served women through our Breast Health Assistance program providing life-saving diagnostic imagining services (mammograms, ultrasounds, etc.). Early detection can be the determining factor in survival, and these women would not have otherwise had access to diagnostic services. As a service provider based in Temecula, the majority of women seeking services through Michelle's Place are local residents, however we do not limit services based on geographical location. Any woman seeking services at Michelle's Place receives advice and services, when needed. FY 2015-16 (PREVIOUS FISCAL YEAR) COMPLIANCE REPORT — PART 1 OF 2 IF your organization was awarded Community Service Funding in FY2015-16, please submit this information If your organization was awarded. Fiscal Year 2015-16 grant funding by the City of Temecula, all grant funds received must have been expended prior to June 30, 2016. In addition, all grant funds must be substantiated with proper back-up documentation. Failure to provide proper documentation may jeopardize any future funding. City of Temecula reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. If the funds were not expended in accordance with the approved purpose stated on the Application, the organization will be required to refund the amount of funds. To substantiate that Fiscal Year 2015-16 funds received from the City were expended appropriately, proper back-up documentation must be submitted to the City by Friday, September 16, 2016 to include the following: 1. Copies of invoices/receipts; and 2. For each invoice/receipt, provide a written narrative that explains each of the expenditures listed on the invoice/receipt. Attach the table shown below to each invoice/receipt (add more rows as needed for each expenditure listed on the invoice/receipt) This is not due until September 8, 2017. At that time, fill out table, attach receipts/invoices, and provide to City of Temecula, 41000 Main Street, Temecula, CA 92590 Attn: City Manager's Office by Friday, September 8, 2017. (Make additional copies or larger table if needed to explain all expenditures.) Organization: Michelle's Place Project/Program Name: Breast Health Assistance Amount of Grant Funding Awarded:Wag_Month and Year Grant Received from City: 11/2015 Date of Invoice/Receipt Must be dated between July 1, 2015 — June 30, 2016 10/15/15 3/18/16 Describe the expenditure and the purpose of the expenditure MUST support Project/Program Description of Application Diagnostic Breast Health Services i.e. Mammograms, ulstrasound, Biopsy Diagnostic Breast Health Services i.e. mammograms, ultrasound, biopsy Explain how the expenditure specifically benefitted Temecula residents If names/addresses of Temecula beneficiaries are available, please attach Amount of Expenditure A total of 36 Temecula women were provided diagnostic breast health services, navigation and support. Application Page 5 2,525.00 — portion of invoice that is relevant to this grant $4,243 FY 2016-2017 COMPLIANCE REPORTING REQUIREMENTS - PART 2 OF 2 Fill in the top row and the first two columns NOW to provide a budget of significant activities related to this FY 2016-2017 project/program. The last two columns are not due until September 8, 2017. VARIOUS TYPES OF INCOME FOR THE SPECIFIC PROJECT/PROGRAM: Amount of money requested from the City of Temecula Community Support Grant (Not to exceed $5,000) Cash contributed to Project/Program by the Applicant Organization Other funding already awarded In -Kind Match Amount or Volunteer Credit Hours VARIOUS TYPES OF EXPENSES FOR THE SPECIFIC PROJECT/PROGRAM: Staffing expense for Project/Program (this amount is ineligible to be funded by City's Grant; however please include) 5,000 65,000 Equipment expense for Project/Program Food expense for Project/Program $ 72,000 7,200 56,000 Marketing expense for Project/Program Supplies expense for Project/Program 0 2,100 Facilities/Rent expense for Project/Program Other expense for Project/Program - Mammograms ultrasounds, MRI, Biopsy, Financial Assistance TOTAL BUDGET FOR PROJECT/PROGRAM $ 105,000 $ 149,200 Application Page 7 163,100 SIGNATURE PAGE The applicant acknowledges and agrees to the following: • Is Subject to all Community Service Funding Program requirements including submittal deadlines and payment disbursements. • Every Community Service Funding application is considered individually and on its own merit. • Awards will be given to organizations and activities that directly benefit the residents of Temecula. • Funding is not immediately available to the recipient; and requires an award letter signature. Please allow time for checks to be processed. • The awarding of Community Service Funding does not constitute an automatic annual allocation. • The recognition for Community Service Funding should accrue to the City of Temecula. • Community Service Funding must be spent as specified on the application and records may be requested by the City of Temecula to ensure the funds were used appropriately. • Community Service Funding grants will not be awarded or announced within the 60 days before an election in which an awarding Council Member is on the ballot. • The recipient shall provide a full accounting with documentation on the use of awarded funds. The recipient shall return to the City any funds not spent or documented per the signed agreement. We hereby certify the information contained in this application is true to the best of our knowledge and belief. PREPARED BY: SIGNATURE: Kirnberiy Goodough, Executive Director NAME and TITLE (Please Print or Type) PRESIDENT or AUTHORIZED OFFICER Marilyn Watson, President NAME and TITLE (Please Print or Type) SIGNATURE: ORGANIZATION NAME: Women's Breast Cancer Resource Center TELEPHONE: 951-699-5455 EMAIL ADDRESS:._ DATE: 08/22/16 (Month, Day, Year) Application Page 8 mwatson@michellesplace.org City of Temecula 2016-17 CS Funding Program APPLICATION NO. 26 cm OF TEMECULA FISCAL YEAR 20 I 6-20 I 7 COMMUNITY SERVICE FUNDING PROG M APPLICATION (Please Print or Tvoe) PROJECT/PROGRAM INFORMATION Amount Requested: $ 5000 (Maximum allowable $5,000 per Organization) Project/Program Name: Wounded American Veterans Experience SCUBA Project/Program Start Date: 10/1/2016 Project/Program End Date: 6/30/2017 LilORGANIZATION INFORMATION and GEOGRAPHIC AREA SERVED Name of Applicant Organization: WAVES Proiect, Inc Website: Contact Name: Contact Person's Email Address jia Mailing Address: 0 0 " 0 :.x T me Title/Position: Treasurer Ia. A 92593 Telephone: 951-233-1874 Number of Paid Staff: 0 Year Organization Founded: Number of Volunteers: 2g Geographic Area(s) the Organization Serves: Rivercirle,_SAn Rerrorti Geographic Area the Project/Program will Serve (NOTE: Community Service Funding Grant must exclusively be used to serve Temecula) Temecula Include a physical address of Project/Program (if different than Organization's Mailing Address): • 0 Is this organization incorporated as a non-profit organization? Yes X No (If No, then it is ineligible to receive City Funding) Provide a copy of your statement of non-profit status from the State of California and Most Recent IRS Form 990. IRS Form 990 is a public record. Form 990s for all charities registered in California are posted on the Attorney General's web site www.ag.ca.(10V. The web site also offers a searchable database of California charities. Form 990s for 501(c )(3) charities may be found at GuideStar www.ouidestar.orq. Date of incorporation as a non-profit: 9/25/2013 Federal identification number: State identification number: Submit and Attach Status Verification from Internal Revenue Services and Franchise Tax Board: 1. http://aopsirs.00viapp/eos4 (print out and attach Deductibility Status) 2. tos://wvvw.ftb.ca. ov/online/self serve entity status lettedindex.asp (print out and attach Entity Status Letter) Application Page 1 'es Has the organization or any members of the Board of Directors of the organization been involved with any personal business transactions valued over $500 including any business transactions, negotiations, investments, or interests in real property with a Temecula City Council Member during the past 12 months? Yes No X If Yes, briefly describe: Is a Temecula City Council Member a member of the Board of Directors or an Officer of the organization? Yes No X If Yes, provide Council Member's Name and title within the organization: This application has been authorized by the organization's: Executive Committee X Board of Directors FINANCIAL STATEMENTS Members -at -Large PLEASE ATTACH COPIES OF THE CURRENT BUDGET OF THE ORGANIZATION FINANCIAL STATEMENTS (BALANCE STATEMENT AND INCOME STATEMENT). It does not require a CPA's audit, but please submit if available. MISSION STATEMENT Briefly describe the goals and objectives of your organization and community services it provides. . The WAVES Prosect uses the benefits of scuba diving to assist rehabilitation of service connected disabilities including paralysis, amputations, brain injury and PTSD. The aquatic environment provides disabled veterans relief and comfort from their wounds and injures as their -body-uncle-Ewa _ e; .. ri - ; - , 9 -their -able boa i ' ve ddi - litiea-b ' friendships are forrned that instill confidence and camaraderie with the veterans. Family and relationship building are encouraged as part of the program that includes several days of dive �tr-ain+n � w _ w'G w . - - M �-4h eugh Wit. - t -tis- ye Scuba Diving classroom training (4 hrs.); Pool training (8 hours of pool dive training over 2 days); and 4 ocean dives (over 2 days). Each veteran is assigned 1 to 2 dive professionals depending -o _th-g amount of b d. -1. 9 "" * A • • N ■ s w r ' y e '. y. • ..w and if the diver successfully completes all of the required skills they are is certified as an Open Water Diver, Other levels are available such as Advanced Open Water Diver Member, €r -T- ter Scuba Diver, Gear_ to. - Application Page 2 GRANT FUNDING PROJECT/PROGRAM DESCRIPTION NOTE: Receipts/invoices will be required to be submitted to the City to demonstrate that your organization used grant funding awarded by the City to support the project/program as described here. See Compliance Reporting Requirements on Application Page 6 for details. 1. Provide a brief description of the Project/Program (and its objectives) that the City of Temecula grant funding will be used to support. Any vptera Y .,-cd_dis ...-:,, tion, PTP a at -y. ert, Pod/or hiind or those with non visible and emotional injuries are eligible. In fiscal year 2015-2016, 8 veterans located in Temecula were trained in scuba diving and either receive _( ss 112i ARAriCialti011 of Dive Instrtrt tors) or SSA ( are encouraged to invite a family member or friend to participate to encourage positive interaction with love • ones. e average cos per ve eran .u. sy eam is approxima e y • • •'L 1 �• •i/, • 111 w IC IS .••_• OS .6 001. Ongoing training and fun diving experiences and use of the required scuba equipment are provi•e• •raring e year or participants. 2. Describe how your organization will use the funding awarded? Include equipment or services that would be purchased and why. sportation of aoba div' On a continuous basis, equipment needs to be maintained, replaced or purchased. The focus o e veterans who have been trained in wit be •rov'.in• is a•vance_d s a training. This new training emphasizes diver safety, marine conservation and building • 6 11_ ' _e • .- safety divers, first aid training instructors, transportation to dive sites and equipment for maintaining scuba gear. Application Page 3 3. Explain how the grant funding will specifically benefit Temecula residents. Also, who is the target population and provide the estimated number of people expected to benefit from this Project/Program plus the number of volunteers involved. �► ■ - , ,� ■'' w+i w: Isla re irfnrats who qi atify fur mu` pmgrarn accounts for expenditures for each. We currently have a number of Temecula residents who have comp% It k e• e asic raining an• wou and bring in new members who reside in Temecula. rom e ongoing raining anac ivi ies, kind of so 'ha RrJi rtnriiy_ Application Page 4 FY 2015-16 COMPLIANCE REPORT — PART 1 OF 2 IF your organization is awarded Community Service Funding in FY2015-16, please submit this information by Friday September 9, 2016 If your organization was awarded Fiscal Year 2015-16 grant funding by the City of Temecula, all grant funds received must have been expended prior to June 30, 2016. In addition, all grant funds must be substantiated with proper back-up documentation. Failure to provide proper documentation may jeopardize any future funding. City of Temecula reserves the right to conduct an audit and/or require additional back-up information to substantiate how funds received from the City were expended. If the funds are not expended in accordance with the approved purpose stated on the Application, the organization will be required to refund the amount of funds. To substantiate that Fiscal Year 2015-16 funds received from the City were expended appropriately, proper back-up documentation must be submitted to the City by Friday, September 9, 2016 to include the following: 1. Copies of invoices/receipts; and 2. For each invoice/receipt, provide a written narrative that explains each of the expenditures listed on the invoice/receipt. Attach the table shown below to each invoice/receipt (add more rows as needed for each expenditure listed on the invoice/receipt) This is not due until September 9, 2016. At that time, fill out table, attach receipts/invoices, and provide to City of Temecula, 41000 Main Street, Temecula, CA 92590 Attn: City Manager's Office by Friday, September 9, 2016. (Make additional copies or larger table if needed to explain all expenditures.) Organization Amount of Grant Fuundin Date of Invoice/Receipt Must be dated between July 1, 2015 — June 30, 2016 Awara IIe rojectlProgram Name: Month and Year Grant Receive .i from Cite: Describe the expenditure and the purpose of the expenditure MUST support Project/Program Description of Application Explain how the expenditure Amount of specifically benefitted Expenditure Temecula residents If names/addresses of Temecula beneficiaries are available, please attach 1R.iti (AS, 00,00 O t C ry eLf ctCa 1rdg�-ciG� FY 2015-16 COMPLIANCE REPORT — PART 2 OF 2 IF your organization is awarded Community Service Funding in FY2015-16, please submit this information by Friday September 9, 2016 rOrari-i-zat'i—on: \,k,,\LAQ c4tci- Project/Program Name: IA X r Amount of Grant Funding Awarded: , Month and Year Grant Received from City: , LJIe (f.e... et, Line Items for Project/Program Actual Revenues Actual Expenses friday, September 9, 2016 Steniher 9, 2016 FY 2015-2016 VARIO S PES OF INCOME FOR THE SPECIFIC PROJE /PROGRAM THAT WAS FUNDE, BY COMMUNITY SERVICE FUNDING: 11 II Amount of money awarded and received from the City of Temecula Community Support Grant Cash contributed to Project/Program by the Applicant Organization Other funding already awar ed In -Kind Match Amount or Volunteer Credit Hours VARIOUS TYPES OF EXPENSES FOR THE SPECIFIC PROJECT/PROGRA TAT WAS FUNDED .Y COMMUNITY SERVICE FUNDI G: Staffing expense for Project/Program (this amount is ineligible to be funded by City's Grant; however please include) Equipment expense for Project/Program Food expense for Project/Program Marketing expense for Project/Program S p lies expense for Project/Prograrn Facilities/ ent expense for Project/Progra rn Other expense for Project/Program TOTAL SIGNATURE PAGE The applicant acknowledges and agrees to the following: a Is Subject to all Community Service Funding Program requirements including submittal deadlines and payment disbursements. • Every Community Service Funding application is considered individually and on its own merit. • Awards will be given to organizations and activities that directly benefit the residents of Temecula. • Funding is not immediately available to the recipient; and requires an award letter signature. Please allow time for checks to be processed. 6 The awarding of Community Service Funding does not constitute an automatic annual allocation. • The recognition for Community Service Funding should accrue to the City of Temecula. • Community Service Funding must be spent as specified on the application and records may be requested by the City of Temecula to ensure the funds were used appropriately. • Community Service Funding grants will not be awarded or announced within the 60 days before an election in which an awarding Council Member is on the ballot. • The recipient shall provide a full accounting with documentation on the use of awarded funds. The recipient shall return to the City any funds not spent or documented per the signed agreement. We hereby certify the information contained in this application is true to the best of our knowledge and belief. PREPARED r o i1 NAME and TITLE (Please Print or Type) SIGNATURE: PRESIDENT AUTHORIZE SIGNATURE: ORGANIZATI(! ^NN ,J !ate TELEPHONE: DATE: NAME and TITLE (Please Print or Type) h. y, Year EMAIL ADORES Application Page 8 Item No. 8 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Council FROM: Aaron Adams, City Manager DATE: December 13, 2016 SUBJECT: Approve U.S. House of Representatives District Office Lease Amendment with Congressman Duncan Hunter at the Temecula Civic Center PREPARED BY: Betsy Lowrey, Senior Management Analyst RECOMMENDATION: That the City Council approve U.S. House of Representatives District Office Lease Amendment with Congressman Duncan Hunter to extend the lease term until January 2, 2019 at the Temecula Civic Center. BACKGROUND: The current U.S. House of Representatives Congressional District boundaries became effective January 3, 2013 and designate Congressman Duncan Hunter, District 50, to represent approximately 80% of the City of Temecula and Congressman Ken Calvert, District 42, to represent approximately 20%. For the benefit of the citizens of Temecula to have easy access to Congressman Duncan Hunter, a lease was negotiated with Congressman Duncan Hunter's office for use of 457 square feet of office space within the Temecula Civic Center for a term that originally commenced on March 2, 2013 for two years, and was amended to extend the term through January 2, 2017. Members of the House of Representatives are considered for reelection every other year and, therefore, Congressional District Office Lease terms correspond accordingly. Congressman Hunter was re-elected on November 8, 2016, and wishes to extend the term of his Temecula office lease uninterrupted until January 2, 2019. The term of the Lease Amendment shall be twenty-four months, commencing on January 3, 2017 and terminating on January 2, 2019, which corresponds with the end Congressman Hunter's upcoming election term. A new Lease or Lease Amendment may be renegotiated upon re-election. FISCAL IMPACT: Office space rental revenue generated over the term of the 2 -year lease will total $2,400. ATTACHMENTS: 1. U.S. House of Representatives District Office Lease Amendment with Lease Attachment for the term January 2, 2017 — January 2, 2019 2. U.S. House of Representatives District Office Lease Amendment with Lease Attachment for the term January 2, 2015 — January 2, 2017 3. U.S. House of Representatives District Office Lease Agreement with Lease Attachment for the term March 2, 2013 — January 2, 2015 District Office Lease Anumement - instructions NO LEASE AMENDMENT OR ATTACHMENT CAN BE SIGNED BEFORE THEY HAVE BEEN APPROVED BY THE ADMINISTRATIVE COUNSEL. The term for a District Office Lease Amendment for the 115th Congress may not commence prior to January 3, 2017. Members should endeavor to lease space through the last da)of a conga essional term rather than the last day of a calendar year. For the 115th Congress, leases should end on January 2, 2019, not December 31, 2018. A. Section 1 has three blank lines to be filled in: 1. the term of the previous lease that is being amended or extended; 2. street address of office being leased; and 3. city, state and ZIP where office is being leased. B. Section 2 requires the new ending date (if the lease is going to be extended), which must be on or before January 2, 2019. If the lease is not going to be extended, write "N/A" in the space provided. C. Section 3 requires the monthly rent amount for the extended term, and if any other provision is changed, the blank space beneath Section 3 is provided for any changes or additions. If there are no other changes to your existing lease write "NONE" in the space provided. D. The Member/Member-Elect is required to personally sign the documents. E. A District Office Lease Attachment for the 115th Congress must accompany this District Office Lease Amendment ("Amendment"). F. Prior to either party signing an Amendment, the Member/Member-Elect must submit the proposed Amendment, accompanied by a copy of the District Office Lease Attachment for the 115`h Congress, to the Administrative Counsel for review and approval. If the proposed terms and conditions of the Amendment are determined to be in compliance with applicable law and House Rules and Regulations, the Administrative Counsel will notify the Member/Member- Elect that (s)he may proceed with the signing of the Amendment. Please submit the proposed Amendment and District Office Lease Attachment either by e-mail in PDF form (leases@mail.house.gov) or fax (202-225-6999). G. Once signed by both parties, the Amendment and District Office Lease Attachment must be submitted to the Administrative Counsel for final approval. They may be sent by email in PDF form or faxed to 202-225-6999. H. If approved, Administrative Counsel will send them to Finance so that payment can begin. If there are errors, you will be contacted and required to correct them before the Amendment is approved. I. If you have any additional questions about District Office Leases, please contact the Office of the Administrative Counsel by e-mail (leases@mail.house.gov). ?JS..{fouse of Representatives Washington, D.C. 20515 District Office Cease Amendment (Page 1 of 2 — 115th Congress) 1. Prior Lease Term. The undersigned Landlord ("Lessor") and Member of the U. S. House of Representatives ("Lessee") agree that they previously entered into a District Office Lease ("Lease") (along with the District Office Lease Attachment), which covered the period from March 2 , 2013 to January 2 , 2017 for the lease of office space located at 41000 Main Street in the city, state and ZIP of Temecula, CA 92590 2. Extended Term. If applicable, the above referenced Lease is extended through and including January 2 , 2019 . (This District Office Lease Amendment ("Amendment") may not provide for an extension beyond January 2, 2019, which is the end of the constitutional term of the 115`h Congress.) 3. Rent and Any Other Changes. The monthly rent for the extended term of the Lease shall now be 200.00 , All other provisions of the existing Lease shall remain unchanged and in full effect, except for the following additional terms, which are modified as indicated in the space below [If no additional terms are to be modified, write the word "NONE" below]. None. 4. District Office Lease Attachment for 115th Congress. This Amendment shall have no force and effect unless and until accompanied by an executed District Office Lease Attachment for the 115`h Congress and the District Office Lease Attachment for the 115`h Congress attached hereto supersedes and replaces any prior District Office Lease Attachment. 5. Counterparts. This Amendment may be executed in any number of counterparts and by facsimile copy, each of which shall be deemed to be an original but all of which together shall be deemed to be one and the same instrument. 6. Section Headings. The section headings of this Amendment are for convenience of reference only and shall not be deemed to limit or affect any of the provisions hereof. [Signature page follows.] V S../fouse of Representatives Washington, D.C. 20515 District Office Lease Amendment (Page 2 of 2 —115`h Congress) IN WITNESS WHEREOF, the parties have duly executed this District Office Lease Amendment as of the later date written below by the Lessor or the Lessee. City of Temecula, a Municipal Corporation By: Duncan D. Hunter Print Name of Lessor/Landlord/Company Print Name of Lessee Name: Title: ATTEST: BY: Lessor Signature Lessee Signature Date Date Randi Johl, City Clerk APPROVED AS TO FORM: BY: Peter Thorson, City Attorney This District Office Lease Amendment must be accompanied with an executed District Office Lease Attachment. District Office lease Attachment- Instructions The District Office Lease Attachment must accompany every Lease or District Office Lease Amendment that is submitted for a Member/Member-Elect's District Office. NO LEASE, AMENDMENT OR ATTACHMENT CAN BE SIGNED BEFORE THEY HAVE BEEN APPROVED BY THE ADMINISTRATIVE COUNSEL. The term of a District Office Lease or Amendment for the 115th Congress may not commence prior to January 3, 2017. Members should endeavor to lease space through the last day of a congressional term rather than the Last day of a calendar year. For the 115th Congress, leases should end on January 2, 2019, not December 31, 2018. A few things to keep in mind: A. The Member/Member-Elect is required to personally sign the documents. B. The Member/Member-Elect must indicate in Section A ("Lease Amenities") of the Attachment whether the proposed leased space will serve as a flagship district office. C. The Lessor must complete the amenities checklist in Section A ("Lease Amenities"), unless the checkbox at the top of the amenities checklist is marked to indicate that amenities are listed elsewhere in the Lease. D. Broadband/cable availability can be confirmed by visiting www.broadbandmap.gov and entering the address of the proposed leased space. E. Section B ("Additional Terms and Conditions") of the Attachment SHALL NOT have any provisions deleted or changed. F. Even if rent is zero, an Attachment is still required. G. Prior to either party signing a Lease or Amendment, the Member/Member-Elect must submit the proposed Lease or Amendment, accompanied by a copy of the Attachment, to the Administrative Counsel for review and approval. If the Administrative Counsel determines that the proposed terms and conditions of the Lease or Amendment are in compliance with applicable law and House Rules and Regulations, the Administrative Counsel will notify the Member/Member-Elect that (s)he may proceed with the execution of the Lease or Amendment. Please submit the proposed Lease or Amendment and Attachment either by e-mail in PDF form (leases@mail.house.gov) or by fax (202-225-6999). H. Once signed by both parties, the Lease or Amendment and the Attachment must be submitted to the Administrative Counsel for final approval. The Attachment should be submitted at the same time the Lease or Amendment is sent to the Administrative Counsel. They may be sent by email in PDF form or faxed to (202-225-6999). I. Without a properly signed and submitted Attachment, the Lease or Amendment cannot be approved and payments will not be made. The parties agree that any charges for default, early termination or cancellation of the Lease or Amendment which result from actions taken by or on behalf of the Lessee shall be the sole responsibility of the Lessee, and are not reimbursable from the Member's Representational Allowance. J. Lessor shall provide a copy of any assignment, estoppel certificate, notice of a bankruptcy or foreclosure, or notice of a sale or transfer of the leased premises to the Administrative Counsel by e-mail in PDF form (leases@mail.house.gov). ZJ.S.Jfouse of Representatives Washington, D.C. 20515 District Office Lease Attachment (Page 1 of 5 — 115th Congress) SECTION A (Lease Amenities) Section A designates whether the leased space will be the Member/Member-Elect's flagship (primary) office and sets forth the amenities provided by the Lessor to be included in the Lease. Except as noted below, the amenities listed are not required for all district offices. To be completed by the Member/Member-elect: [� The leased space will serve as my flagship (primary) District Office. The leased space will NOT serve as my flagship (primary) District Office. LI To be completed by the Lessor: o Amenities are separately listed elsewhere in the Lease. (The below checklist can be left blank if the above box is checked.) The Lease includes (please check and complete all that apply): (Items marked with an asterisk and in bold are required for all flagship offices of Freshman Members of the 115th Congress.) O * Broadband and/or Cable Access to the Leased Space (e.g. Comcast, Cox. Verizon, etc.). (Verify broadband access by entering the address of the leased space at www.broadbandnnatov) ❑ * Interior Wiring CAT 5e or Better within Leased Space. O Lockable Space for Networking Equipment. O Telephone Service Available. ❑ Parking. 0 Assigned Parking Spaces O Unassigned Parking Spaces O General Off -Street Parking on an As -Available Basis ❑ Utilities. Includes: O Janitorial Services. Frequency: O Trash Removal. Frequency: O Carpet Cleaning. Frequency: ❑ Window Washing. 0 Window Treatments. O Tenant Alterations Included In Rental Rate. O After Hours Building Access. ❑ Office Furnishings. Includes: ❑ Cable TV Accessible. If checked, Included in Rental Rate: 0 Yes 0 No ❑ Building Manager. 0 Onsite 0 On Call Contact Name: Phone Number: Email Address: Send completed forms to: Administrative Counsel, 217 Ford House Office Building, Washington, D.C. 20515. Copies may also be faxed to 202-225-6999. Print Form Save Form Clear Page v.S. Mouse of Representatives Washington, D.C. 20515 District Dice Lease Attachment (Page 2 of 5 — 115th Congress) SECTION B (Additional Terms and Conditions) 1. Incorporated District Office Lease Attachment. Lessor (Landlord) and Lessee (Member/Member-Elect of the U.S. House of Representatives) agree that this District Office Lease Attachment ("Attachment") is incorporated into and made part of the Lease ("Lease") and, if applicable, District Office Lease Amendment ("Amendment") to which it is attached. 2. Performance. Lessor expressly acknowledges that neither the U.S. House of Representatives (the "House") nor its Officers are liable for the performance of the Lease. Lessor further expressly acknowledges that payments made by the Chief Administrative Officer of the House (the "CAO") to Lessor to satisfy Lessee's rent obligations under the Lease — which payments are made solely on behalf of Lessee in support of his/her official and representational duties as a Member of the House — shall create no legal obligation or liability on the part of the CAO or the House whatsoever. Lessee shall be solely responsible for the performance of the Lease and Lessor expressly agrees to look solely to Lessee for such performance. 3. Modifications. Any amendment to the Lease must be in writing and signed by the Lessor and Lessee. Lessor and Lessee also understand and acknowledge that the Administrative Counsel for the CAO ("Administrative Counsel") must review and give approval of any amendment to the Lease prior to its execution. 4. Compliance with House Rules and Regulations. Lessor and Lessee understand and acknowledge that the Lease shall not be valid, and the CAO will not authorize the disbursement of funds to the Lessor, until the Administrative Counsel has reviewed the Lease to determine that it complies with the Rules of the House and the Regulations of the Committee on House Administration, and approved the Lease by signing the last page of this Attachment. 5. Payments. The Lease is a fixed term lease with monthly installments for which payment is due in arrears on or before the end of each calendar month. In the event of a payment dispute, Lessor agrees to contact the Office of Finance of the House at 202-225-7474 to attempt to resolve the dispute before contacting Lessee. 6. Void Provisions. Any provision in the Lease purporting to require the payment of a security deposit shall have no force or effect. Furthermore, any provision in the Lease purporting to vary the dollar amount of the rent specified in the Lease by any cost of living clause, operating expense clause, pro rata expense clause, escalation clause, or any other adjustment or measure during the term of the Lease shall have no force or effect. 7. Certain Charges. The parties agree that any charge for default, early termination or cancellation of the Lease which results from actions taken by or on behalf of the Lessee shall be the sole responsibility of the Lessee, and shall not be paid by the CAO on behalf of the Lessee. 8. Death, Resignation or Removal. In the event Lessee dies, resigns or is removed from office during the term of the Lease, the Clerk of the House may, at his or her sole option, either: (a) Send completed forms to: Administrative Counsel, 217 Ford House Office Building, Washington, D.C. 20515. Copies may also be faxed to 202-225-6999. `IJ.S..7fouse of Representatives Washington, D.C. 20515 District Office Lease Attachment (Page 3 of 5 — 115th Congress) terminate the Lease by giving thirty (30) days' prior written notice to Lessor; or (b) assume the obligation of the Lease and continue to occupy the premises for a period not to exceed sixty (60) days following the certification of the election of the Lessee's successor. In the event the Clerk elects to terminate the Lease, the commencement date of such thirty (30) day termination notice shall be the date such notice is delivered to the Lessor or, if mailed, the date on which such notice is postmarked. 9. Term. The term of the Lease may not exceed the constitutional term of the Congress to which the Lessee has been elected. The Lease may be signed by the Member -Elect before taking office. Should the Member -Elect not take office to serve as a Member of the 115`" Congress, the Lease will be considered null and void. 10. Early Termination. If either Lessor or Lessee terminates the Lease under the terms of the Lease, the terminating party agrees to promptly file a copy of any termination notice with the Office of Finance, U.S. House of Representatives, O'Neill Federal Building, Suite 3220, Attn: Levi Matthews, Washington, D.C. 20515, and with the Administrative Counsel by e-mail at leases@mail.house.gov. 11. Assignments. Lessor shall not have the right to assign (by operation of law or otherwise) any of its rights, interests and obligations under the Lease, in whole or in part, without providing thirty (30) days prior written notice to Lessee, and any such purported assignment without such notice shall be void. Lessor shall promptly file a copy of any such assignment notice with the Administrative Counsel by e-mail at leases@mail.house.gov. 12. Sale or Transfer of Leased Premises. Lessor shall provide thirty (30) days prior written notice to Lessee in the event (a) of any sale to a third party of any part of the leased premises, or (b) Lessor transfers or otherwise disposes of any of the leased premises, and provide documentation evidencing such sale or transfer in such notice. Lessor shall promptly file a copy of any such sale or transfer notice with the Administrative Counsel by e-mail at leases@mail.house.gov. 13. Bankruptcy and Foreclosure. In the event (a) Lessor is placed in bankruptcy proceedings (whether voluntarily or involuntarily), (b) the leased premises is foreclosed upon, or (c) of any similar occurrence, Lessor agrees to promptly notify Lessee in writing. Lessor shall promptly file a copy of any such notice with the Office of Finance, U.S. House of Representatives, O'Neill Federal Building, Suite 3220, Attn: Levi Matthews, Washington, D.C. 20515, and with the Administrative Counsel by e-mail at leases@mail.house.gov. 14. Estoppel Certificates. Lessee agrees to sign an estoppel certificate relating to the leased premises (usually used in instances when the Lessor is selling or refinancing the building) upon the request of the Lessor. Such an estoppel certificate shall require the review of the Administrative Counsel, prior to Lessee signing the estoppel certificate. Lessor shall promptly provide a copy of any such estoppel certificate to the Administrative Counsel by e-mail at leases@maiLhouse.gov. Send completed forms to: Administrative Counsel, 217 Ford House Office Building, Washington, D.C. 20515, Copies may also be faxed to 202-225-6999. V.S. Mouse of Representatives Washington, D.C. 20515 District Office Lease Attachment (Page 4 of 5 — 115th Congress) 15. Maintenance of Common Areas. Lessor agrees to maintain in good order, at its sole expense, all public and common areas of the building including, but not limited to, all sidewalks, parking areas, lobbies, elevators, escalators, entryways, exits, alleys and other like areas. 16. Maintenance of Structural Components. Lessor also agrees to maintain in good order, repair or replace as needed, at its sole expense, all structural and other components of the premises including, but not limited to, roofs, ceilings, walls (interior and exterior), floors, windows, doors, foundations, fixtures, and all mechanical, plumbing, electrical and air conditioning/heating systems or equipment (including window air conditioning units provided by the Lessor) serving the premises. 17. Lessor Liability for Failure to Maintain. Lessor shall be liable for any damage, either to persons or property, sustained by Lessee or any of his or her employees or guests, caused by Lessor's failure to fulfill its obligations under Sections 15 and 16. 18. Initial Alterations. Lessor shall make any initial alterations to the leased premises, as requested by Lessee and subject to Lessor's consent, which shall not be unreasonably withheld. The cost of such initial alterations shall be included in the annual rental rate. 19. Federal Tort Claims Act. Lessor agrees that the Federal Tort Claims Act, 28 U.S.C. §§ 2671- 80, satisfies any and all obligations on the part of the Lessee to purchase private liability insurance. Lessee shall not be required to provide any certificates of insurance to Lessor. 20. Limitation of Liability. Lessor agrees that neither Lessee nor the House nor any of the House's officers or employees will indemnify or hold harmless Lessor against any liability of Lessor to any third party that may arise during or as a result of the Lease or Lessee's tenancy. 21. Compliance with Laws. Lessor shall be solely responsible for complying with all applicable permitting and zoning ordinances or requirements, and with all local and state building codes, safety codes and handicap accessibility codes (including the Americans with Disabilities Act), both in the common areas of the building and the leased space of the Lessee. 22. Electronic Funds Transfer. Lessor agrees to accept monthly rent payments by Electronic Funds Transfer and agrees to provide the Office of Finance, U.S. House of Representatives, with all banking information necessary to facilitate such payments. 23. Refunds. Lessor shall promptly refund to the CAO, without formal demand, any payment made to the Lessor by the CAO for any period for which rent is not owed because the Lease has ended or been terminated. 24. Conflict. Should any provision of this Attachment be inconsistent with any provision of the attached Lease or attached Amendment, the provisions of this Attachment shall control, and those inconsistent provisions of the Lease or the Amendment shall have no force and effect to the extent of such inconsistency. Send completed forms to: Administrative Counsel, 217 Ford House Office Building, Washington, D.C. 20515. Copies may also be faxed to 202-225-6999. V.S. Mouse of Representatives Washington, D.C. 20515 District Office Lease Attachment (Page 5 of 5 — 115th Congress) 25. Construction. Unless the clear meaning requires otherwise, words of feminine, masculine or neuter gender include all other genders and, wherever appropriate, words in the singular include the plural and vice versa. 26. Fair Market Value. The Lease or Amendment is entered into at fair market value as the result of a bona fide, arms -length, marketplace transaction. The Lessor and Lessee certify that the parties are not relatives nor have had, or continue to have, a professional or legal relationship (except as a landlord and tenant). 27. District Certification. The Lessee certifies that the office space that is the subject of the Lease is located within the district the Lessee was elected to represent unless otherwise authorized by Regulations of the Committee on House Administration. 28. Counterparts. This Attachment may be executed in any number of counterparts and by facsimile copy, each of which shall be deemed to be an original but all of which together shall be deemed to be one and the same instrument. 29. Section Headings. The section headings of this Attachment are for convenience of reference only and shall not be deemed to limit or affect any of the provisions hereof. IN WITNESS WHEREOF, the parties have duly executed this District Office Lease Attachment as of the later date written below by the Lessor or the Lessee. City of Temecula, a Municipal Corporation Duncan D. Hunter Print Name of Lessor/Landlord Print Name of Lessee By: Lessor Signature Name: Title: Lessee Signature Date Date From the Member's Office, who is the point of contact for questions? Name Phone ( ) E-mail @mail.house.gov This District Office Lease Attachment and the attached Lease or Amendment have been reviewed and are approved, pursuant to Regulations of the Committee on House Administration. Signed (Administrative Counsel) Date 20 Send completed forms to: Administrative Counsel, 217 Ford House Office Building, Washington, D.C. 20515. Copies may also be fixed to 202-225-6999. ATTEST: APPROVED AS TO FORM: BY: BY: Randi Johl, City Clerk Peter Thorson, City Attorney V.S..7fouse of RRjpresentatrves Washington, D.C. 205 15 District flf a lei Amandnent (Page 102 —114°1 Congress) 1. Prior Lease Term. The undersigned Landlord ("Lessor") and Member of the U. S. House of Representatives ("Lessee") agree that they previously entered into a District Office Lease ("Lease") (along with the District Office Lease Attachment), which covered the period from March 2. 2013 to jar Liar/ 2, 2016 for the lease of office space located at 41000 Mein Street in the city, state and ZIP of Tem,cuia, CA 92691 1 2. Extended Tenn. If applicable, the above referenced Lease is extended through and including damson 2 20 ir . ('This District Office Lease Amendment ("Amendment") may not provide for an extension beyond January 2, 2017, which is the end of the constitutional term of the 1 14" Congress.) 3. Rent and Any Other Changes. The monthly rent for the extended term of the Lease shall now be 8200.00 . All other provisions of the existing Lease shall remain unchanged and in full effect, except for the following additional terms, which are modified as indicated in the space below [If no additional terms are to be modified, write the word "NONE" below]. None. 4. District Office Lease Attachment for 114`" Congress. This Amendment shall have no force and efface unless and until accompanied by an executed District Office Lease Attachment for the 1144 Congress and the District Office Lease Attachment for the 114" Congress attached hereto supersedes and replaces any prior District Office Lease Attachment. 5. Counterparts. This Amendment may be executed in any number of counterparts and by facsimile copy, each of which shall be deemed to be an original but all of which together shall be deemed to be one and the same instrument. 6. Section Heading. The section headings of this Amendment are for convenience of reference only and shall not be deemed to limit or affect any of the provisions hereof. [Signature page follows.] VS, 9,Couse trf 14presentatives Washington, D.C. 20515 DMrIot Offlea Lease Amo ent (Page 2 of 2 — tie"' Congress) IN WITNESS WHEREOF, the parties have duly executed this District Office Lease Amendment as of the later date written below by the Lessor or the Lessee. City of Temecula, a Municipal Corporation (By: Print Name of 1 odor/Landlord/Company Name: Title: Lessor Signature January 13, 2015 ATTEST: BY: `ice Ra �-O Icon, JD, MMC City Clerk, City of Temecula APPROVED AS TO FORM: BY: Date Peter Thorson, City Attorney LiZo/Dis- This District Office Lease Amendment must be accompanied with an executed District glee Lease Attachment. mstrrIct Offer f Attachment- Instruct The District Office Lease Attachment is a 4 -page document that must accompany every Lease or District Office Lease Amendment that is submitted for a Member/Member-Elect's District Office. NO LEASE, AMENDMENT OR ATTACHMENT CAN BE SIGNED BEFORE THEY HAVE BEEN APPROVED BY THE ADMINISTRATIVE COUNSEL. The term of a District Office Lease or Amendment for the 114" Congress may not commence prior to January 3, 2015. Members should endeavor to lease space through the last day of a congressional term rather than the last day of a calendar year. For the 114`` Congress, leases should end an January 2, 2017, not December 31, 2016. Four things are required: 1. the signature of the Landlord and date; 2. the signature of the Member/ Member -Elect of Congress and date; 3. contact information for the person in the Member/ Member -Elect's office whom we should call if there are any problems or questions (scheduler, etc.); and 4. the signature from the Office of the Administrative Counsel. A few things to keep in mind: A. The Member/ Member -Elect is required to personally sign the documents. B. The Attachment S1LALL NOT have any provisions deleted or changed. C. Even if rent is zero, an Attachment is still required. D. Prior to either party signing a Lease or Amendment, the Member/ Member -Elect must submit the proposed Lease or Amendment, accompanied by a copy of the Attachment, to the Administrative Counsel for review and approvai. If the Administrative Counsel determines that the proposed tarns and conditions of the Lease or Amendment are in compliance with applicable law and House Rules and Regulations, the Administrative Counsel will notify the Member/Member-Elect that (s)he may proceed with the execution of the Lease or Amendment. Please submit the proposed Lease or Amendment and Attachment either by e -mal l in PDF form (leases(cr�mail.house.gov) or by fax (202-225-6999). E. Once signed by both parties, the Lease or Amendment and the Attachment must be submitted to the Administrative Counsel for final approval. The Attachment should be submitted at the seine time the Lease or Amendment is sent to the Administrative Counsel. They may be sent by email in PDF form or faxed to (202.225.6999), but the originals still rnust be submitted by interoffice mail (217 Ford House Office Building, Washington, D. C, 205 15) after email ing or faxing. F. Without a properly signed and submitted Attachment, the Lease or Amendment cannot be approved and payments will not be nude. The parties agree that any charges for default, early termination or cancellation of the Lease or Amendment which result from actions taken by or on behalf of the Lessee shall be the sole responsibility of the 'Lessee, and are not reimbursable from the Member's Representational Allowance. G. Lessor shall provide a copy of any assienn:ent, estoppel certificate, notice of A bankruptcy or foreclosure, or notice of a sale or transfer of the leased premises to the Admitislrative Counsel by e-mail in PD1 farm (lenscs@tnaa.house.gov). V.S. 7fouse of Representatives Washington, D.C. 20515 pi irlet OMR !Bane Attachment (Page 1 of 4-114°' Congress) Incorporated District Office Lease Attachment. Lessor (Landlord) and Lessee (Member/Member-Elect of the U.S. 1 -louse of Representatives) agree that this District Office Lease Attachment ("Attachment") is incorporated into and made part of the Lease ("Lease") and, if applicable, District Office Lease Amendment ("Amendment") to which it is attached. 2. Performance. Lessor expressly acknowledges that neither the U.S. House of Representatives (the "House") nor its Officers are liable for the performance of the Lease. Lessor tether expressly acknowledges that payments made by the Chief Administrative Officer of the House (the "CAO") to Lessor to satisfy Lessee's tent obligations under the Lease — which payments are made solely on behalf of Lessee in support cif his/her official and representational duties as a Member of the House — shall create no legal obligation or liability on the part of the CAO or the House whatsoever. Lessee shall be solely responsible for the performance of the Lease and Lessor expressly agrees to look solely to Lessee for such performance. 3. Mod iflei 1tons. Any amendment to the Lease must be in writing and signed by the Lessor and Lessee. Lessor and Lessee also understand and acknowledge that the Administrative Counsel for the CAO ("Administrative Counsel") must review and give approval of any amendment to the Lease prior to its execution. 4. Compliance with House Rides and Regulations. Lessor and Lessee widerstand and acknowledge that the Lease shall not be valid, and the CAO will not authorize the disbursement of funds to the Lessor, until the Administrative Counsel has reviewed the Lease to determine that it complies with the Rules of the House and the Regulations of the Committee on House Administration, and approved the Lease by signing on page 4 of this Attachment. 5. Payments. The Lease is a fixed term lease with monthly installments for which payment is due in arrears on or before the end of each calendar month. In the event of a payment dispute, Lessor agrees to contact the Office of Finance of the House at 202-225-7474 to attempt to resolve the dispute before contacting Lessee. 6. Void Provisions. Any provision in the Lease purporting to require the payment of a security deposit shall have no force or effect, Furthermore, any provision in the Lease purporting to vary the dollar amount of the rent specified in the Lease by any cost of living clause, operating expense clause, pro rata expense clause, escalation clause, or any other adjustment or measure during the term of the Lease shall have no force or effect. • 7. Certain Charges. The parties agree that any charge for default, early termination or cancellation of the Lease which results from actions taken by or on behalf of the Lessee shall be the sole responsibility of the Lessee, and shall not be paid by the CAO on behalf of the Lessee. 8. Reath, Resignation or Removal. In the event I.essee dies, resigns or is removed from office during the term of the Lease, the Clerk of the !louse may, at his or her sole option, either: (a) terminate the Lease by giving thirty (30) days' prior written notice to Lessor; or (b) assume the obligation of the Lease and continue to occupy toe premises fora period not to exceed sixty (GO) days following the certification of the election of the Lessee's successor, In the event the Clerk elects to terminate the Lease, the commencement date of such thirty (30) day termination notice shall be the date such notice is delivered to the Lessor or, if mailed, the date on which such notice is postmarked. VS. Mouse of lZfpresentatives Washington, D.C. 20515 trtct Office lei Attachment (Page 2 of 4 — 114th Congress) 9. Term. The term of the Lease may not exceed the constitutional terns of the Congress to which the Lessee has been elected. The Lease may be signed by the Member -Elect before taking office. Should the Member -Elect not take office to serve as a Member of the 114'% Congress, the Lease will be considered null and void. 10. Early Termination. If either Lessor or Lessee terminates the Lease under the terms of the Lease, the terminating party agrees to promptly file a copy of any termination notice with the Office of Finance, U.S. House of Representatives, 13-245 Longworth (louse Office Building, Washington, D.C. 20515, and with the Administrative Counsel by e-mail at leases®mail.house.gov. 11. Assignments. Lessor shall not have the right to assign (by operation of law or otherwise) any of its rights, Interests and obligations under the Lease, in whole or in part, without providing thirty (30) days prior written notice to Lessee, and any such purported assignment without such notice shall be void. Lessor shall promptly file a copy of any such assignment notice with the Administrative Counsel by e-mail at leases@maiLhouse.gov. 12. Sale or Transfer of Leased Premises. Lessor shalt provide thirty (30) days prior written notice to Lessee in the event (a) of any sale to a third party of any part of the leased premises, or (b) Lessor transfers or otherwise disposes of any of the leased premises, and provide documentation evidencing such sale or transfer in such notice. Lessor shall promptly file a copy of any such sale or transfer notice with the Administrative Counsel by e-mail at leases®mail.house.gov. 13. Bankruptcy and Foreclosure. In the event (a) Lessor is placed in bankruptcy proceedings (whether voluntarily or involuntarily), (b) the leased premises is foreclosed upon, or (c) of any similar occurrence, Lessor agrees to promptly notify Lessee in writing. Lessor shall promptly tile a copy of any such notice with the Office of Finance, U.S_ House of Representatives, 13-245 Longworth House Office Building, Washington, D.C. 20515, and with the Administrative Counsel by e-mail at Ieasesmail.housc.gov. 14. Estoppel Certificates. Lessee agrees to sign an estoppel certificate relating to the leased premises (usually used in instances when the Lessor is selling or refinancing the building) upon the request of the Lessor. Such an estoppel certificate shall require the review of tic Administrative Counsel, prior to Lessee signing the estoppel certificate. Lessor shall promptly provide a copy of any such estoppel certificate to the Administralivc Counsel by e-mail at le,ases@mail.house.gov. 15. Maintenance of Common Areas. Lessor agrees to maintain in good order, at its sole expense, all public and common areas of the building including, but not limited to, all sidewalks, parking areas, lobbies, elevators, escalators, entryways, exits, alleys and other like areas, 16. Maintenance of Structural Components. Lessor also agrees to maintain in good order, repair or replace as needed, at its sole expense, all structural and other components of the premises Including, but not limited lo, roofs, ceilings, walls (interior and exterior), floors, windows, doors. foundations, fixtures, and all mechanical, plumbing, electrical and air conditioning/heating systems or equipment (including window air conditioning units provided by the Lessor) serving the premises. V.S. Rouse of qOpresentatives Washington. D.C. 20515 District OMB 1 Attachffint (Page 3 or 4 —1 l4'" Congress) 17. Lessor liability for Failure to Maintain. Lessor shall be liable for any damage, either to persons or property, sustained by Lessee or any of his or her employees or guests, caused by Lessor's failure to fulfill its obligations under$ectiong 15 and .i 18. Initial Alterations. Lessor shall make any initial alterations to the leased premises, as requested by Lessee and subject to Lessor's consent, which shall not he unreasonably withheld. The cost or such initial alterations shall be included in the annual rental rate. 19. Federal Tort Claims Act. Lessor agrees that the Federal Tort Claims Act, 28 U.S.C. §§ 2671- 80, satisfies any and all obligations on the part of the Lessee to purchase private liability insurance. Lessee shall not be required to provide any certificates of insurance to Lessor. 20. Limitation of Liability. Lessor agrees that neither Lessee nor the House nor any of the House's officers or employees will indemnify or hold harmless Lessor against any liability of Lessor to any thins party that may arise during or as a result of the Lease or Lessee's tenancy. 21. Compliance with Laws. Lessor shall be solely responsible for complying with all applicable permitting and zoning ordinances or requirements, and with all local and state building codes. safety codes and handicap accessibility codes (including the Americans with Disabilities Act), both in the common areas of the building and the leased space of the Lessee. 22. Electronic Funds Transfer. Lessor agrees to accept monthly rent payments by Electronic Funds Transfer and agrees to provide the Office of Finance, U.S. House of Representatives, with all banking information necessary to facilitate such payments. 23. Refunds. Lessor shall promptly refund to the CAO, without formal demand, any payment made to the Lessor by the CAO for any period for which rent is not owed because the Lease has ended or been terminated. 24. Conflict. Should any provision of this Attachment be inconsistent with any provision of the attached Lease or attached Amendment, the provisions of this Attachment shall control, and those inconsistent provisions of the Lease or the Amendment shall have no force and effect to the extent of such inconsistency. 25. Construction. Unless the clear meaning requires otherwise, words of feminine, masculine or neuter render include all other genders and, wherever appropriate, words in the singular include the plural and vice versa. 26. Fair Market Value. The Lease or Amendment is entered into at fair market value as the result of a bona fide, arrns-length, marketplace transaction. The Lessor and Lessee certify that the parties are not relatives nor have had, or continue to have, a professional or legal relationship (except as a landlord and tenant). 27. District Certification. The Lessee certifies that the office space that is the subject of the Lease Is located within the district the Lessec was elected to represent unless otherwise authorized by Regulations of the Committee on House Administration. 41 S. Mouse of Riprtsentativus Wiledngton, D.C. 20515 IMae tease lisnt (Pape 4 oto —114th CanQ esal 211. Counterparts. This Attachment may be executed in eny number of counterpart, and by facsimile copy, each of which shall be deemed to be an original but all of which together shall be deemed to be one and the same instrument. 29. Sudan Beadings. The section headings of this Attachment are for convenience of retbrence oaly and shall not be deemed to limit or affect any of the provisirms hereof. IN WITNESS WMEREOP, the parties have duly executed this DIM later date written below by the Lessor or the Lessee. Gay of Temecula, a Mmddpat Corporellon Print Nance of Less. •• • lord 7 /7 Al or ¢7$1° -Mare January 13, 2015 Date Lase Attachment as of the unter Leers 'motors Pram the .bee's 016(4, who la the point of coaled fur asT ���t •;36 Pkyene 'SGI L� .1(2;i or _ 6 ma+7lfo�o �s This Dlgrkt Office Lem Attachment and the attached Lasa or Amendment haw bean reviewed a ad are appror . . arftuant to Reputations oleo o Committee on Nouse Adailabtratlon. Signed ATTEST: BY: (Ad inIntauad eon, JD, Mtn City Clerk, City of Temecula APPROVED AS TO FOR: BY: Cowl) Peter Thorson, City Attorney Dew J 20 ,20 fs` A A2minisnaeivr Comm1 217217 Ford YoursOffirr 6rilaab>t. Irothingion. 0C 2411I.5. Copies luny &so br jrsed to 102-221099. District Office ice Loan Armand -- Instructions NO LEASE AMENDMENT OR ATTACHMENT CAN BE SIGNED BEFORE THEY HAVE BEEN APPROVED BY THE ADMINISTRATIVE COUNSEL. The term for a District Office Lease Amendment for the 114th Congress may not commence prior_ to Jannary 3, 2015. Members should endeavor to lease space through the iaat day of a congressional term rather than the last day of a calendar year. For the 1114'" Congress, leases should end on January 2, 2017, not December 31, 2016. A. Section I has three blank Tines to be tilled in: 1. the term of the previous lease that is being amended or extended; 2. street address of office being leased; and 3. city, state and ZIP where office is being leased. B. Section 2 requires the new ending date (if the lease is going to be extended), which must be on or before January 2, 2017. If the lease is not going to be extended, write "N/A" in the space provided. C. Section 3 requires the monthly rent amount for the extended term, and if any other provision is changed, the blank space beneath Section 3 is provided for any changes or additions. if there are no other changes to your existing lease write "NONE" in the space provided. D. The Member/Member-JJeet is required to perropally sign the documents. E. A District Office Lease Attachment for the no Congress must accompany this District Office Lease Amendment ("Amendment"). F. Prior to either party signing an Amendment, the Member/ Member -Elect must submit the proposed Amendment, accompanied by a copy of the District Office Lease Attachment for the 114`~ Congress, to the Administrative Counsel for review and approval. If the proposed terms and conditions of the Amendment are determined to be in compliance with applicable law and House Rules and Regulations, the Administrative Counsel will notify the MemberlMember- Elect that (s)he may proceed with the signing of the Amendment. Please submit the proposed Amendment and District Office Lease Attachment either by e-mail in PDF form (leases@mall.house.gov) or fax (202-225-6999). O. Once signed by both parties, the Amendment and District Office Lease Attachment must be submitted to the Administrative Counsel for final approval. They may be sent by email in PDF form or faxed to 202-225-6999, but the originals still must be submitted by inter office mail (217 Ford House Office Building, Washington, D.C. 20515) after emailing or faxing. 11. If approved, Administrative Counsel will send them to Finance so that payment can begin. if there are errors, you will be contacted and required to correct them before the Amendment is approved. 1. If you have any additional questions about District Office Leases, please contact the Office of the Administrative Cotmsel by e-mail (leases@inail.house.gov). /3-�V District office Lease — Instructions NO LEASE OR ATTACHMENT CAN BE SIGNED BEFORE THEY HAVE BEEN APPROVED BY THE ADMINISTRATIVE COUNSEL. The term for a District Office Lease for the 113`" Congress may not commence prior to January 3, 2013. Members should endeavor to lease space through the last day of a congressional term rather than the last day of a calendar year. For the 113'" Congress, leases should end on January 2, 2015, not December 31, 2014. • The preamble has three blank lines to be filled in: (1) Landlord's name; (2) Landlord's address; and (3) Member/Member-Elect's name. • Section 1 has three blank lines to be filled in: (1) Square footage of office that is being leased (optional); (2) Street address of office being leased; and (3) City, state and ZIP code where office is being leased. • Section 2 has four boxes that can be checked on whether any parking is included in the lease — two of the options each have a blank line to be filled in if the lease includes any assigned and/or unassigned parking spaces. • Section 3 has two blank lines to be filled in: (1) Date lease begins (must be on or after January 3, 2013); and (2) Date lease ends (must be on or before January 2, 2015). • Section 4 has one blank line for the monthly rent amount (write "zero" if no rent is to be paid). • Section 5 has one blank line — the number of days' notice required for either party to terminate the lease before the end of the term. A standard period is 30 days, but any figure is acceptable. If the lease may not be terminated early, enter "N/A" in this blank. • Sections 1-10, other than filling in the blanks, may not be altered or deleted. • Section 11 has space provided to list any additional lease provisions. Prior to either party signing a lease, the Member/ Member -Elect must submit the proposed lease, accompanied by a copy of the District Office Lease Attachment for the 113'" Congress, to the Administrative Counsel for review and approval. If the proposed terms and conditions of the lease are determined to be in compliance with applicable law and House Rules and Regulations, the Administrative Counsel will notify the Member/Member-Elect that (s)he may proceed with the signing of the lease. Please submit the proposed lease and District Office Lease Attachment either by e-mail in PDF form (leases@mail.house.gov) or fax (202-225-6999). • The Member/ Member -Elect is required to personally sign the documents. A signed and dated District Office Lease Attachment must accompany this lease. • Once signed by both parties, the Lease and the District Office Lease Attachment must be submitted to the Administrative Counsel for final approval. They may be sent by email in PDF form or faxed to 202-225-6999, but the originals still must be submitted by inter office mail (217 Ford House Office Building, Washington, D.C. 20515) after emailing or faxing. • If approved, Administrative Counsel will send them to Finance so that payment can begin. If there are errors, you will be contacted and required to correct them before the lease is approved. `v S.2fouse of Rpresentatives Washington, D.C. 20515 District OIflce Laasc (Page 1 of 2 —113th Congress) Pursuant to 2 U.S.C. § 57, and the Regulations of the Committee on House Administration (as modified from time to time by Committee Order) relating to office space in home districts, _ City of Temecula, a Munlclpal Corporation 41000 Main Street, Temecula, CA B2590 (Landlord's name) (landlord's street address, city, Mate, ZIP code ("Lessor"), and Duncan D. Hunter , a Member/Member-Elect of the U.S. House of Representatives ("Lessee"), agree as follows: 1. Location. Lessor shall lease to Lessee 457 square feet of office space located at 41000 Main Street (Office street address) in the city, state and ZIP code of Temecula, CA 92590 (Office clty, slate end ZIP) 2. Parking. The Lease includes (please check any and all that apply): ❑ parking spaces that are assigned ❑ parking spaces that are unassigned ¢1 General off-street parking on an as available basis ❑ No off-street parking 3. Term. Lessee shall have and hold the leased premises for the period beginning March 2 2013 and ending January 2 , 2015 . The term of this District Office Lease ("LEASE") may not exceed two years and [nay not extend beyond January 2, 2015, which is the end of the constitutional term of the Congress to which the Member is elected. 4. Rent. The monthly rent shall be $500,89 , and is payable in arrears on or before the last day of each calendar month. Rent payable under this LEASE shall be prorated on a daily basis for any fraction of a month of occupancy. 5. Early Termination. This Lease may be terminated by either party giving 30 days' prior written notice to the other party. The commencement date of such termination notice shall be the date such notice is delivered or, if mailed, the date such notice is postmarked. 6. Payments. During the term of this Lease, rent payments under Section 4 shall be remitted to the Lessor by the Chief Administrative Officer of the U.S. 1 -louse of Representatives ("CAO") on behalf of the Lessee. 7. District Office Lease Attachment for 113th Congress. The District Office Lease Attachment attached hereto is incorporated herein by reference, and this Lease shall have no force or effect unless and until accompanied by an executed District Office Lease Attachment for the 1 i 315 Congress. 8. Counterparts. This Lease may be executed in any number of counterparts and by facsimile copy, each of which shall be deemed to be an original but all of which together shall be deemed to be one and the same instrument. V.S. Mouse of gZepresentatives Washington, D.C. 20515 District Woo pease (Page 2 of 2 —113th Congress) 9. Section l read Ings. The section headings of this Lease are for convenience of reference only and shall not be deemed to limit or affect any of the provisions hereof. 10. Modifications. Any amendments, additions or modifications to this Lease inconsistent with Sections 1 through 2 above shall have no force or effect to the extent of such inconsistency. 11. Other. Additionally, the Lessor and the Lessee agree to the following: IN WITNESS WHEREOF, the parties have duly executed this District Office Lease as of the later date written below by the Lessor or the Lessee. City of Temecula, a Municipal Corporation Print Name (Lessor/Landlord) V.4-A.". essor Signature Michael S. Naggar, Mayor t /13 Date tone-, MMC City Clerk D. Hunter Print Name (Le Lessee Signature 2._ /2- 21 / Date is District Office Lease must be accompanied by an executed District Office Lease Attachment, AP OVED AS TO FORM: Peter M. Thorson, City A tt ney District Office Lease Attachment- Instructions The District Office Lease Attachment ("Attachment") is a four-page document that must accompany every Lease or District Office Lease Amendment ("Amendment") that is submitted for a Member/Member-Elect's District Office. NO LEASE, AMENDMENT OR ATTACHMENT CAN BE SIGNED BEFORE THEY HAVE BEEN APPROVED BY THE ADMINISTRATIVE COUNSEL. The term of a District Office Lease or Amendment for the 113"' Congress may not commence prior to January 3, 2013. Members should endeavor to lease space through the last day of a congressional term rather than the hist day of a calendar year. For the 113"' Congress, leases should end on January 2, 2015, not December 31, 2014. Four things are required: 1, The signature of the Landlord and date; 2. The signature of the Member/ Member -Elect of Congress and date; 3. Contact information for the person in the Member/ Member -Elect's office whom we should call if there are any problems or questions (scheduler, etc.); and 4. The signature from the Office of the Administrative Counsel. A few things to keep in mind: • The Member/ Member -Elect is required to personatly sign the documents. • The Attachment SHALL NOT have any provisions deleted or changed. • Even if rent is zero, an Attachment is still required. • Prior to either party signing a Lease or Amendment, the Member/ Member -Elect must submit the proposed Lease or Amendment, accompanied by a copy of the Attachment, to the Administrative Counsel for review and approval. If the Administrative Counsel determines that the proposed terms and conditions of the Lease or Amendment are in compliance with applicable law and House Rules and Regulations, the Administrative Counsel will notify the Member/Member-Elect that (s)he may proceed with the execution of the Lease or Amendment. Please submit the proposed Lease or Amendment and Attachment either by e-mail in PDF form (leases a mail,house.gov) or by fax (202-225-6999). • Once signed by both parties, the Lease or Amendment and the Attachment must be submitted to the Administrative Counsel for final approval. The Attachment should be submitted at the same time the Lease or Amendment is sent to the Administrative Counsel. They may be sent by email in PDF form or faxed to (202-225-6999), but the originals still must be submitted by interoffice mail (217 Ford House Office Building, Washington, D.C. 20515) after emailing or faxing. • Without a properly signed and submitted Attachment, the Lease or Amendment cannot be approved and payments will not be made. • The parties agree that any charges for default, early termination or cancellation of the Lease or Amendment which result from actions taken by or on behalf of the Lessee shall be the sole responsibility of the Lessee, and are not reimbursable from the Member's Representational Allowance. ZJ.S. 5-fouse of I&presentatives Washington, D.C. 20515 District Office Lease Attachment (Page 1 of 4 11e Congress) 1. Incorporated District Office Lease Attachment. Lessor (Landlord) and Lessee (Member/Member-Elect of the U.S. House of Representatives) agree that this District Office Lease Attachment ("Attachment") is incorporated into and made part of the Lease ("Lease") and, if applicable, District Office Lease Amendment ("Amendment") to which it is attached. 2. Performance. Lessor expressly acknowledges that neither the U.S. House of Representatives ("House") nor its Officers are liable for the performance of the Lease. Lessor further expressly acknowledges that payments made by the Chief Administrative Officer of the House ("CAO") to Lessor to satisfy Lessee's rent obligations under the Lease — which payments are made solely on behalf of Lessee in support of his/her official and representational duties as a Member of the House — shall create no legal obligation or liability on the part of the CAO or the blouse whatsoever. Lessee shall be solely responsible foss the performance of the Lease and Lessor expressly agrees to look solely to Lessee for such performance. 3. Modifications. Any amendment to the Lease must be in writing and signed by the Lessor and Lessee. Lessor and Lessee also understand and acknowledge that the Administrative Counsel for the CAO ("Administrative Counsel") must review and give approval of any amendment to the Lease prior to its execution. 4. Compliance with House Rules and Regulations. Lessor and Lessee understand and acknowledge that the Lease shall not be valid, and the CAO will not authorize the disbursement of funds to the Lessor, until the Administrative Counsel Itas reviewed the Lease to determine that it complies with the Rtiles of the House and the Regulations of the Committee on House Administration, and approved the Lease by signing on page 4 of this Attachment. 5. Payments. The Lease is a fixed term lease with monthly installments for which payment is due in arrears on or before the end of each calendar month. In the event of a payment dispute, Lessor agrees to contact the Office of Finance of the House at 202-225-7474 to attempt to resolve the dispute before contacting Lessee. 6. Void Provisions. Any provision in the Lease purporting to require the payment of a security deposit shall have no force or effect. Furthermore, any provision in the Lease purporting to vary the dollar amount of the rent specified in the Lease by any cost of living clause, operating expense clause, pro rata expense clause, escalation clause, or any other adjustment or measure during the term of the Lease shall have no force or effect. 7. Certain Charges. The parties agree that any charge for default, early termination or cancellation of the Lease which results from actions taken by or on behalf of the Lessee shall be the sole responsibility of the Lessee, and shall not be paid by the CAO on behalf of the Lessee. 8. Death, Resignation or Removal. In the event Lessee dies, resigns or is removed from office during the term of the Lease, the Clerk of the House may, at his or her sole option, either: (a) terminate the Lease by giving thirty (30) days' prior written notice to Lessor; or (b) assume the obligation of the Lease and continue to occupy the premises for a period not to exceed sixty (60) days following the certification of the election of the Lessee's successor. In the event the Clerk elects to terminate the Lease, the commencement date of such thirty (30) day termination notice shall be the date such notice is delivered to the Lessor or, if mailed, the date on which such notice is postmarked. 'v.S. J-i'ouse of Rpresentatives Washington, D.C. 20515 District Office Lease Attachment (Page 2 of 4 —113'h congress) 9. Term. The term of the Lease may not exceed the constitutional term of the Congress to which the Lessee has been elected. The Lease may be signed by the Member -Elect before taking office. Should the Member -Elect not take office to serve as a Member of the 113'h Congress, the Lease will be considered null and void. 10. Early Termination. If either Lessor or Lessee terminates the Lease under the terms of the Lease, the terminating party agrees to promptly file a copy of any termination notice with the Office of Finance, U.S. House of Representatives, B-245 Longworth House Office Building, Washington, D.C. 20515, and with the Administrative Counsel, Office of the Chief Administrative Officer, U.S. House of Representatives, 217 Ford House Office Building, Washington, D.C. 20515. 11. Notification upon Occurrence of Certain Events. Lessor agrees to promptly notify Lessee in writing in the event Lessor sells, transfers, or otherwise disposes of the leased premises; in the event Lessor is placed in bankruptcy proceedings (whether voluntarily or involuntarily); in the event the leased premises is foreclosed upon; or in the event of any similar occurrence. Lessee shall promptly file a copy of any such notice with the Office of Finance, U.S. House of Representatives, B-245 Longworth House Office Building, Washington, D.C. 20515. 12. Estoppel Certificates. Lessee agrees to sign an estoppel certificate relating to the leased premises (usually used in instances when the Lessor is selling or refinancing the building) upon the request of the Lessor. Such an estoppel certificate shall not require the review and approval of the Administrative Counsel. 13. Maintenance of Common Areas. Lessor agrees to maintain in good order, at its sole expense, all public and common areas of the building including, but not limited to, all sidewalks, parking areas, lobbies, elevators, escalators, entryways, exits, alleys and other like areas. 14. Maintenance of Structural Components. Lessor also agrees to maintain in good order, repair or replace as needed, at its sole expense, all structural and other components of the premises including, but not limited to, roofs, ceilings, walls (interior and exterior), floors, windows, doors, foundations, fixtures, and all mechanical, plumbing, electrical and air conditioning/heating systems or equipment (including window air conditioning units provided by the Lessor) serving the premises. 15. Lessor Liability for Failure to Maintain. Lessor shall be liable for any damage, either to persons or property, sustained by Lessee or any of his or her employees or guests, caused by Lessor's failure to fulfill its obligations under Sections 13 and 14. 16. initial Alterations. Lessor shall make any initial alterations to the leased premises, as requested by Lessee and subject to Lessor's consent, which shall not be unreasonably withheld. The cost of such initial alterations shall be included in the annual rental rate. 17. Federal Tort Claims Act. Lessor agrees that the Federal Tort Claims Act, 28 U.S.C. §§ 2671- 80, satisfies any and all obligations on the part of the Lessee to purchase private liability insurance. Lessee shall not be required to provide any certificates of insurance to Lessor. J{ouse of Wgpresentatives Washington, D.C. 20515 District Office Le o Attachment (Page 3 of b —1131h Congress) 18. Limitation of Liability. Lessor agrees that neither Lessee nor the House nor any of the House's officers or employees will indemnify or hold harmless Lessor against any liability of Lessor to any third party that may arise during or as a result of the Lease or Lessee's tenancy. 19. Compliance with Laws, Lessor shall be solely responsible for complying with all applicable permitting and zoning ordinances or requirements, and with all local and state building codes, safety codes and handicap accessibility codes (including the Americans with Disabilities Act), both in the common areas oldie building and the leased space of the Lessee. 20. Electronic Funds Transfer. Lessor agrees to accept monthly rent payments by Electronic Funds Transfer and agrees to provide the Office of Finance, U.S. House of Representatives, with all banking information necessary to facilitate such payments. 21, Refunds. Lessor shall promptly refund to the CAO, without formal demand, any payment made to the Lessor by the CAO for any period for which rent is not owed because the Lease has ended or been terminated. 22. Conflict. Should any provision of this Attachment be inconsistent with any provision of the attached Lease or attached Amendment, the provisions of this Attachment shall control, and those inconsistent provisions of the Lease or the Amendment shall have no force and effect to the extent of such inconsistency. 23, Construction. Unless the clear meaning requires otherwise, words of feminine, masculine or neuter gender include all other genders and, wherever appropriate, words in the singular include the plural and vice versa. 24. Fair Market Value. The Lease or Amendment is entered into at fair market value as the result of a bona fide, arms -length, marketplace transaction. The Lessor and Lessee certify that the parties are not relatives nor have had, or continue to have, a professional or legal relationship (except as a landlord and tenant). 25. District Certification. The Lessee certifies that the office space that is the subject of the Lease is located within the district the Lessee was elected to represent unless otherwise authorized by Regulations of the Committee on House Administration, 26. Counterparts. This Attachment may be executed in any number of counterparts and by facsimile copy, each of which shall be deemed to be an original but all of which together shall be deemed to be one and the same instrument. 27. Section Headings. The section headings of this Attachment are for convenience of reference only and shall not be deemed to limit or affect any of the provisions hereof. [Signature page follows.] U.S. NO= of pr'esentatives Washington, D.C. 20515 District Dice lease Attachment (Page 4 of 4 — t 131n Congress) IN WITNESS WHEREOF, the parties have duly executed this District Office Lease Attachment as of the later date written below by the Lessor or the Lessee, City of Temecula, a Municipal Corporation Print Name (Lessor) Lessor S?!naTure Michael S. Naggar, Mayor il3I1,3 Date From the Member's Office, who is the point of contact for questions? Name Phone [ ) _ E-mail Date Or mnil,housc.gov J This District Office Lease Attachment and the attached Lease or Amendment have been reviewed and are approved, pursuant to Regulations of the Committee on House Administration. Date 20 Signed ATTEST: (Administrative Counsel) y Clerk AP0 t AS TO FORM: By :1 ILII f Peter Thorson, City Attb ney Send completer forams to: Administrative Counsel 217 Ford House Office Building. Washington, D.0 20515. Copies may also be faxed to 202-225-6999 Item No. 9 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Luke Watson, Community Development Director DATE: December 13, 2016 SUBJECT: Approve a Subordination and Intercreditor Agreement Between the City of Temecula as Housing Successor and Citibank, N.A., Regarding the Madera Vista Apartments Located at 44155 Margarita Road RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA MAKING FINDINGS AND APPROVING SUBORDINATION AGREEMENTS WITH CITIBANK, N.A. AND THE COUNTY OF RIVERSIDE TO FACILITATE CITIBANK, N.A. AND COUNTY CONSTRUCTION LOANS FOR THE MADERA VISTA APARTMENTS DEVELOPMENT BACKGROUND: On September 22, 2009, the Board of Directors of the former Temecula Redevelopment Agency (RDA) approved Resolution No. RDA 09-07 approving the Owner Participation Agreement and Loan Agreement (OPA), between the RDA and the Summerhouse Housing Associates L.P. (Bridge Housing). The OPA provided that Bridge Housing would construct 110 affordable housing units, previously known as the Summerhouse Apartments, now known as the Madera Vista Apartments, on 5.21 acres located at 44155 Margarita Road (Project). In return for the construction of 110 affordable housing units, the RDA would provide affordable housing funds to Bridge Housing in the amount of $8,438,595 ($76,714 per unit). The OPA, and subsequent amendments, designated that affordable housing funds were to be used to purchase the site ($5,000,000), provide construction funding for 20 unit phase one ($2,358,333), and to pay down a portion of the construction loan on the 60 unit phase two ($1,080,262). The OPA required that the Bridge Housing seek other sources of financing, including tax credit financing, in order to fully fund the development. Phase one and phase two of the Madera Vista Apartments are complete and fully occupied. The final phase, phase three, which will consist of the last 30 of the total 110 units, has yet to be constructed. Bridge Housing has recently acquired financing commitments from Citibank and the County of Riverside to provide necessary construction funding to complete phase three. Both Citibank and the County's construction financing require that the City's Deed of Trust be subordinate to Citibank and the County's Deeds of Trust. The OPA always contemplated and made provision for the subordination of the City's Deed of Trust and Regulatory Agreement in order for the project to secure financing and complete construction. Upon approval of the Citibank and County Subordination Agreements, Bridge Housing will be in positon to close on both financing packages before the end of calendar year 2016. This timing positions Bridge Housing to fund and construct phase three of the development within the schedule of performance deadlines established in the OPA, as amended. Completion of phase three will thereby satisfy all of Bridge Housing's obligations contained in the OPA in relation to construction of the development. FISCAL IMPACT: A total of $8,438,595 in affordable housing funding has been obligated to the Project. These funds can only be used for the construction and preservation of affordable housing within the City of Temecula. All funds for the Project have been expended, and no further allocation of affordable housing funds has been requested or contemplated. ATTACHMENTS: 1. Subordination and Intercreditor Agreement between the City of Temecula as Housing Successor and Citibank, N.A., regarding the Madera Vista Apartments 2. Resolution 3. Draft Subordination Agreement between the City of Temecula as Housing Successor and the County of Riverside regarding the Madera Vista Apartments WHEN RECORDED MAIL TO: Citibank, N.A. Transaction Management Group/Post Closing 390 Greenwich Street, 2nd Floor New York, New York 10013 Attention: Tanya Jimenez Re: Madera Vista - Deal ID No. 23692 SUBORDINATION AND INTERCREDITOR AGREEMENT THIS SUBORDINATION AND INTERCREDITOR AGREEMENT (this "Agreement") dated as of December 1, 2016, is made by and between the CITY OF TEMECULA, a municipal corporation, as successor to the housing assets of the Redevelopment Agency of the City of Temecula ("Junior Lender"), and CITIBANK, N.A., a national banking association ("Senior Lender") and acknowledged by SUMMERHOUSE HOUSING 3, L.P., a California limited partnership ("Borrower"). The date of this Agreement as set forth above is for reference purposes only, and this Agreement will not be effective and binding until the Closing Date (as defined in the Loan Agreement). RECITALS: A. Borrower has applied to the California Municipal Finance Authority, a joint exercise of powers authority duly organized and existing under the laws of the State of California ("Governmental Lender"), for a loan (the "Senior Loan") for the acquisition, construction, development, equipping and/or operation of the Property (as hereinafter defined). B. The Senior Loan is evidenced by that certain Multifamily Note, dated as of the Closing Date, in the maximum principal amount of $5,865,050 made by Borrower payable to the order of Governmental Lender (the "Note") and that certain Borrower Loan Agreement, dated as of the date hereof, by and between Borrower and Governmental Lender (the "Borrower Loan Agreement"). C. The Senior Loan is secured by, among other things, that certain Multifamily Deed of Trust, Assignment of Rents, Security Agreement and Fixture Filing, dated as of the date hereof, executed by Borrower for the benefit of Governmental Lender (as the same may from time to time be extended, consolidated, substituted for, modified, increased, amended and supplemented, "Senior Security Instrument"), which Senior Security Instrument shall be recorded concurrently herewith in Riverside County, California ("Official Records") and encumbers the Property. D. Borrower requested that Senior Lender enter into that certain Funding Loan Agreement dated as of the date hereof, between Governmental Lender and Senior Lender, pursuant to which Senior Lender will make a loan to Governmental Lender (the "Funding LEGAL US W # 87553320.6 Load"), the proceeds of which will be used to make the Senior Loan pursuant to the Borrower Loan Agreement to Borrower. E. The Senior Note, the Senior Security Instrument and the Borrower Loan Agreement have each been assigned by Governmental Lender to Senior Lender to secure the Funding Loan. The Borrower and Senior Lender have entered into that certain Construction Funding Agreement dated as of the date hereof (the "Construction Funding Agreement") regarding the manner in which the improvements at the Property will be completed and paid for. F. Junior Lender has made a subordinate loan (the "Junior Loan") to Borrower in the original principal amount of $721,345, which Junior Loan is evidenced by that certain Promissory Note Secured by Deed of Trust dated as of April 1, 2013 made by Borrower to Junior Lender (the "Junior Note") and secured by, the Junior Security Instrument (as hereinafter defined) encumbering the Property. The Junior Loan has been advanced to Borrower pursuant to that certain Owner Participation and Loan Agreement dated as of September 22, 2009 by and between Summerhouse Housing Associates, L.P., a California limited partnership, and the Redevelopment Agency of the City of Temecula, as amended by that certain First Amendment to Owner Participation and Loan Agreement dated July 22, 2010, as amended by that certain Second Amendment to Owner Participation and Loan Agreement dated October 12, 2010, as amended by that certain Third Amendment to Owner Participation and Loan Agreement dated March 12, 2011, as amended by that certain Fourth Amendment to Owner Participation and Loan Agreement dated March 22, 2011, as amended by that certain Fifth Amendment to Owner Participation and Loan Agreement dated June 23, 2011, as amended by that certain Sixth Amendment to and Partial Assignment of Owner Participation and Loan Agreement dated April 1, 2013, as amended by that certain Seventh Amendment to Owner Participation and Loan Agreement dated March 10, 2015, and that certain Eighth Amendment to Owner Participation and Loan Agreement dated May 16, 2016 by and between Borrower and Junior Lender (as amended and assigned, the "Junior Loan Agreement"). G. As a condition to the making of the Senior Loan, Senior Lender requires that Junior Lender execute and deliver this Agreement. NOW, THEREFORE, for Ten Dollars ($10.00) and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, and to induce the making of the Senior Loan and to induce Senior Lender to consent to the Junior Loan and the Junior Security Instrument, Junior Lender hereby agrees as follows: 1. Definitions. Capitalized terms used but not defined in this Agreement shall have the meanings ascribed thereto in the Senior Security Instrument. As used in this Agreement, the terms set forth below shall have the respective meanings indicated: "Bankruptcy Proceeding" means any bankruptcy, reorganization, insolvency, composition, restructuring, dissolution, liquidation, receivership, assignment for the benefit of creditors, or custodianship action or proceeding under any federal or state law with respect to Borrower, any guarantor of any of the Senior Indebtedness, any of their respective properties, or any of their respective partners, members, officers, directors, or shareholders. LEGAL US W # 87553320.6 "Casualty" means the occurrence of damage to or loss of any of the Property by fire or other casualty. "Condemnation" means any proposed or actual condemnation or other taking, or conveyance in lieu thereof, of all or any part of the Property, whether direct or indirect. "Enforcement Action" means any exercise of any of Junior Lender's remedies under the Junior Security Instrument or any of the other Junior Loan Documents, including, without limitation, any of the following: (i) the acceleration of all or any part of the Junior Indebtedness, (ii) the commencement of any judicial or non judicial action of proceeding to enforce any obligation of Borrower under any of the Junior Loan Documents, collect any monies payable to Borrower or have a receiver appointed to collect any monies payable to Borrower, or foreclose the lien(s) created by the Junior Security Instrument, (iii) the filing or joining in the filing of any involuntary Bankruptcy Proceeding against Borrower or any person or entity which owns a direct or indirect interest in Borrower, (iv) the advertising of or commencement of any foreclosure or trustee's sale proceedings, (v) the exercise of any power of sale, (vi) the acceptance of a deed or assignment in lieu of foreclosure or sale, (vii) the collecting of Rents, (viii) the obtaining of or seeking of the appointment of a receiver, (ix) the seeking of default interest, (x) the taking of possession or control of any of the Property, (xi) the commencement of any suit or other legal, administrative, or arbitration proceeding based upon the Junior Note or any other of the Junior Loan Documents, (xii) the exercising of any banker's lien or rights of set- off or recoupment, or (xiii) the taking of any other enforcement action against Borrower, any other party liable for any of the Junior Indebtedness or obligated under any of the Junior Loan Documents, or the Property. "Enforcement Action Notice" means a written notice from Junior Lender to Senior Lender, given following a Junior Loan Default and the expiration of any notice or cure periods provided for such Junior Loan Default in the Junior Loan Documents, setting forth in reasonable detail the Enforcement Action proposed to be taken by Junior Lender. "Junior Indebtedness" means all indebtedness of any kind at any time evidenced or secured by, or arising under, the Junior Loan Documents, whether incurred, arising or accruing before or after the filing of any Bankruptcy Proceeding. "Junior Loan Default" means any act, failure to act, event, condition, or occurrence which constitutes, or which with the giving of notice or the passage of time, or both, would constitute, an "Event of Default" as defined in the Junior Security Instrument. "Junior Loan Documents" means, collectively, the Junior Note, the Junior Security Instrument, the Junior Loan Agreement, the Junior Regulatory Agreement and all other documents evidencing, securing or delivered in connection with the Junior Loan, all of which are listed on Exhibit B attached hereto, together with such modifications, amendments and supplements thereto as are approved in writing by Senior Lender prior to their execution. "Junior Regulatory Agreement" means that certain Amended and Restated Regulatory Agreement, Right of First Offer, and Purchase Option dated as of May 16, 2016, by Borrower and Junior Lender, recorded in the Official Records on June 7, 2016 as Instrument No. 2016 - LEGAL US W # 87553320.6 0231653, as the same may from time to time be extended, consolidated, substituted for, modified, amended or supplemented upon receipt of the consent of Senior Lender. "Junior Security Instrument" means that certain Deed of Trust With Assignment of Rents, Security Agreement, and Fixture Filing dated as of April 1, 2013, made by Borrower for the benefit of Junior Lender to secure the Junior Loan, recorded in the Official Records on April 5, 2013 as Instrument No. 2013-20130163320, as the same may from time to time be extended, consolidated, substituted for, modified, amended or supplemented upon receipt of the consent of Senior Lender. "Loan Agreement" means that certain Construction Funding Agreement, dated as of the date hereof, by and between Borrower and Senior Lender relating to the Senior Loan. "Loss Proceeds" means all monies received or to be received under any insurance policy, from any condemning authority, or from any other source, as a result of any Condemnation or Casualty. "Property" means (i) the land and improvements known or to be known as Madera Vista Phase 3 Apartments, located in the City of Temecula, Riverside County, California, which Property is more particularly described on Exhibit A attached hereto, and (ii) all furniture, fixtures and equipment located at such apartments and other property, accounts, deposits and rights and interests of Borrower encumbered by the Senior Security Instrument and/or the other Senior Loan Documents. "Senior Indebtedness" means all indebtedness of any kind at any time evidenced or secured by, or arising under, the Senior Loan Documents, whether incurred, arising or accruing before or after the filing of any Bankruptcy Proceeding. "Senior Loan Documents" means, collectively, the Senior Security Instrument, the Senior Note, the Loan Agreement and all of the other documents, instruments and agreements now or hereafter evidencing, securing or otherwise executed in connection with the Senior Loan, as the same may from time to time be extended, consolidated, substituted for, modified, increased, amended and supplemented in accordance with the provisions of this Agreement (excluding any amendments which require Junior Lender consent pursuant to Section 2(h) below to which Junior Lender has not consented). "Senior Loan Default" means any act, failure to act, event, condition, or occurrence which constitutes, or which with the giving of notice or the passage of time, or both, would constitute, an "Event of Default" as defined in the Senior Security Instrument. "Senior Note" means the Note, as defined by the Senior Security Instrument, as the same may from time to time be extended, consolidated, substituted for, modified, increased, amended and supplemented. "Senior Security Instrument" has the meaning set forth in the Recitals to this Agreement. LEGAL US W # 87553320.6 2. Junior Loan and Junior Loan Documents are Subordinate; Acts by Senior Lender do not Affect Subordination. (a) Junior Lender hereby covenants and agrees on behalf of itself and its successors and permitted assigns that the Junior Indebtedness is and shall at all times continue to be, subordinate, subject and inferior (in payment and priority) to the prior payment in full of the Senior Indebtedness, and that the liens, rights, payment interests, priority interests and security interests granted to Junior Lender in connection with the Junior Loan and under the Junior Loan Documents are, and are hereby expressly acknowledged to be in all respects and at all times, subject, subordinate and inferior in all respects to the liens, rights, payment, priority and security interests granted to Senior Lender under the Senior Loan and the Senior Loan Documents and the terms, covenants, conditions, operations and effects thereof. (b) Except as expressly set forth herein, repayment of the Junior Indebtedness, is and shall be postponed and subordinated to repayment in full of the Senior Loan. Prior to a Senior Loan Default (regardless of whether such Senior Loan Default occurs prior to or during the pendency of a Bankruptcy Proceeding), Junior Lender shall be entitled to receive and retain payments made pursuant to and in accordance with the terms of the Junior Loan Documents; provided, however, that no such payment is made more than ten (10) days in advance of the due date thereof. Junior Lender agrees that from and after such time as it has received from either Senior Lender or Borrower written notice that a Senior Loan Default then exists (which has not been expressly waived in writing by Senior Lender) or otherwise has actual knowledge of such a Senior Loan Default, Junior Lender shall not receive or accept any payments under the Junior Loan. If (i) Junior Lender receives any payment, property, or asset of any kind or in any form on account of the Junior Indebtedness (including, without limitation, any proceeds from any Enforcement Action) after a Senior Loan Default of which Junior Lender has actual knowledge or has been given notice of, or (ii) Junior Lender receives, voluntarily or involuntarily, by operation of law or otherwise, any payment, property, or asset in or in connection with any Bankruptcy Proceeding, such payment, property, or asset will be received and held in trust for Senior Lender. Junior Lender will promptly remit, in kind and properly endorsed as necessary, all such payments, properties, and assets to Senior Lender. Senior Lender shall apply any payment, asset, or property so received from Junior Lender to the Senior Indebtedness in such order, amount (with respect to any asset or property other than immediately available funds), and manner as Senior Lender shall determine in its sole and absolute discretion. (c) Without limiting the complete subordination of the Junior Indebtedness to the payment in full of the Senior Indebtedness, in any Bankruptcy Proceeding, upon any payment or distribution (whether in cash, property, securities, or otherwise) to creditors (i) the Senior Indebtedness shall first be paid in full in cash before Junior Lender shall be entitled to receive any payment or other distribution on account of or in respect of the Junior Indebtedness, and (ii) until all of the Senior Indebtedness is paid in full in cash, any payment or distribution to which Junior Lender would be entitled but for this Agreement (whether in cash, property, or other assets) shall be made to Senior Lender. LEGAL US W # 87553320.6 (d) The subordination of the Junior Indebtedness shall continue in the event that any payment under the Senior Loan Documents (whether by or on behalf of Borrower, as proceeds of security or enforcement of any right of set-off or otherwise) is for any reason repaid or returned to Borrower or its insolvent estate, or avoided, set aside or required to be paid to Borrower, a trustee, receiver or other similar party under any bankruptcy, insolvency, receivership or similar law. In such event, the Senior Indebtedness or part thereof originally intended to be satisfied shall be deemed to be reinstated and outstanding to the extent of any repayment, return, or other action, as if such payment on account of the Senior Indebtedness had not been made. (e) The subordination of the Junior Loan Documents and of the Junior Indebtedness shall apply and continue notwithstanding (i) the actual date and time of execution, delivery, recording, filing or perfection of the Senior Security Instrument and other Senior Loan Documents and of the Junior Security Instrument and other Junior Loan Documents, and (ii) the availability of any collateral to Senior Lender, including the availability of any collateral other than the Property. (f) By reason of, and without in any way limiting, the full subordination of the Junior Indebtedness and the Junior Loan Documents provided for in this Agreement, all rights and claims of Junior Lender under the Junior Security Instrument or under the Junior Loan Documents in or to the Property or any portion thereof, the proceeds thereof, the Leases thereof, the Rents, issues and profits therefrom, and the Loss Proceeds payable with respect thereto, are expressly subject and subordinate in all respects to the rights and claims of Senior Lender under the Senior Loan Documents in and to the Property or any portion thereof, the proceeds thereof, the Leases thereof, the Rents, issues and profits therefrom, and the Loss Proceeds payable with respect thereto. (g) If Junior Lender, by indemnification, subrogation or otherwise, shall acquire any lien, estate, right or other interest in any of the Property, that lien, estate, right or other interest shall be fully subject and subordinate to the receipt by Senior Lender of payment in full of the Senior Indebtedness, and to the Senior Loan Documents, to the same extent as the Junior Indebtedness and the Junior Loan Documents are subordinate pursuant to this Agreement. (h) Junior Lender hereby acknowledges and agrees that Senior Lender may, without the consent or approval of Junior Lender, agree with Borrower to extend, consolidate, modify, increase or amend any or all the Senior Loan Documents and otherwise act or fail to act with respect to any matter set forth in any Senior Loan Document (including, without limitation, the exercise of any rights or remedies, waiver, forbearance or delay in enforcing any rights or remedies, the declaration of acceleration, the declaration of defaults or events of default, the release, in whole or in part, of any collateral or other property, and any consent, approval or waiver), and all such extensions, consolidations, modifications, amendments acts and omissions shall not release, impair or otherwise affect Junior Lender' s obligations and agreements hereunder. Notwithstanding the foregoing, Senior Lender shall not, without the prior written consent of Junior Lender, amend the Senior Loan Documents to (i) increase the amount of the Senior Loan (other than in connection with protective advance), (ii) increase the interest LEGAL US W # 87553320.6 rate under the Senior Note, (iii) accelerate, other than upon a Senior Loan Default, the term of the Senior Loan, or (iv) materially increases the obligations of the Borrower under the Senior Loan Documents. 3. Junior Lender Agreements. (a) Without the prior written consent of Senior Lender in each instance, Junior Lender shall not (i) amend, modify, waive, extend, renew or replace any provision of any of the Junior Loan Documents, or (ii) pledge, assign, transfer, convey, or sell any interest in the Junior Indebtedness or any of the Junior Loan Documents; or (iii) accept any payment on account of the Junior Indebtedness other than a regularly scheduled payment of interest or principal and interest made not earlier than ten (10) days prior to the due date thereof; or (iv) take any action which has the effect of increasing the Junior Indebtedness; or (v) appear in, defend or bring any action in connection with the Property; or (vi) take any action concerning environmental matters affecting the Property. Regardless of any contrary provision in the Junior Loan Documents, Junior Lender shall not collect payments for the purpose of escrowing for any cost or expense related to the Property or for any portion of the Junior Indebtedness. (b) Junior Lender hereby agrees that Senior Lender may, at its option (but without any obligation to do so), at any time (including during the pendency of a Bankruptcy Proceeding), purchase the Junior Loan at par (and without liability for any prepayment premiums or liquidated damages set forth in the Junior Loan Documents). Such transfer and assignment of the Junior Loan shall be without representation or recourse, except that Junior Lender shall represent that it is the sole holder of the Junior Loan, that it has authority to assign and convey the Junior Loan Documents, that, to the best of its knowledge, there are no defaults or breaches under the Junior Loan Documents, and as to the total amount then outstanding under the Junior Loan. . Junior Lender shall give Senior Lender a concurrent copy of each notice of a Junior Loan Default, Enforcement Action Notice or other material notice given by Junior Lender under the Junior Loan Documents. Notwithstanding any contrary provision in the Junior Loan Documents, Senior Lender shall have the right, but shall not have any obligation, to cure any Junior Loan Default until ninety (90) days following Senior Lender's receipt of an Enforcement Action Notice given by Junior Lender as a consequence of the Junior Loan Default. Senior Lender shall not be subrogated to the rights of Junior Lender under the Junior Loan Documents by reason of Senior Lender having cured any Junior Loan Default. However, Junior Lender acknowledges that all amounts advanced or expended by Senior Lender to cure a Junior Loan Default shall be added to and become a part of the Senior Indebtedness pursuant to the terms of the Senior Security Instrument. (c) In the event and to the extent that each of Senior Lender and Junior Lender have under their respective loan documents certain approval or consent rights over the same subject matters (regardless of whether the obligations or rights are identical or substantially identical), Junior Lender agrees that Senior Lender shall exercise such approval rights on behalf of both Senior Lender and Junior Lender, and Junior Lender shall have no right to object to any such action or approval taken by Senior Lender and shall consent thereto and be bound thereby. Without limiting the generality of the LEGAL US W # 87553320.6 foregoing, Senior Lender shall have all approval, consent and oversight rights in connection with any insurance claims relating to the Property, any decisions regarding the use of insurance proceeds after a casualty loss or condemnation awards, the hiring or firing of property managers, or otherwise related in any way to the Property, and Junior Lender shall have no right to object to any such action or approval taken by Senior Lender and shall consent thereto and be bound thereby. (d) Junior Lender agrees that in any action commenced to enforce the obligation of Borrower to pay any portion of the Junior Indebtedness, the judgment shall not be enforceable personally against Borrower or Borrower's assets, and the recourse of Junior Lender for the collection of the Junior Indebtedness shall be limited to actions against the Property and the rents, profits, issues, products, and income from the Property. (e) Junior Lender shall not commence or join with any other creditor in commencing any Bankruptcy Proceeding involving Borrower, and Junior Lender shall not initiate and shall not be a party to any action, motion or request, in a Bankruptcy Proceeding involving any other person or entity, which seeks the consolidation of some or all of the assets of Borrower into such Bankruptcy Proceeding. In the event of any Bankruptcy Proceeding relating to Borrower or the Property or, in the event of any Bankruptcy Proceeding relating to any other person or entity into which (notwithstanding the covenant in the first sentence of this clause) the assets or interests of Borrower are consolidated, then in either event, the Senior Loan shall first be paid in full before Junior Lender shall be entitled to receive and retain any payment or distribution in respect to the Junior Loan. Junior Lender agrees that (i) Senior Lender shall receive all payments and distributions of every kind or character in respect of the Junior Loan to which Junior Lender would otherwise be entitled, but for the subordination provisions of this Agreement (including without limitation, any payments or distributions during the pendency of a Bankruptcy Proceeding involving Borrower or the Property), and (ii) the subordination of the Junior Loan and the Junior Loan Documents shall not be affected in any way by Senior Lender electing, under Section 1111(b) of the federal bankruptcy code, to have its claim treated as being a fully secured claim. In addition, Junior Lender hereby covenants and agrees that, in connection with a Bankruptcy Proceeding involving Borrower, neither Junior Lender nor any of its affiliates shall (i) make or participate in a loan facility to or for the benefit of Borrower on a basis that is senior to or pari passu with the liens and interests held by Senior Lender pursuant to the Senior Loan Documents, (ii) not vote affirmatively in favor of any plan of reorganization or liquidation unless Senior Lender has also voted affirmatively in favor of such plan, and (iii) not contest the continued accrual of interest on the Senior Indebtedness, in accordance with and at the rates specified in the Senior Loan Documents, both for periods before and for periods after the commencement of such Bankruptcy Proceedings. Junior Lender shall execute and deliver to Senior Lender powers of attorney, assignments or other instruments as may be requested by Senior Lender in order to enable it to exercise the above-described authority or powers with respect to any or all of the Junior Loan Documents, and to collect and receive any and all payments or distributions which may be payable or deliverable at any time upon or with respect to any of the Junior Loan Documents to Junior Lender. LEGAL US W # 87553320.6 (f) Junior Lender covenants and agrees that the effectiveness of this Agreement and the rights of Senior Lender hereunder shall be in no way impaired, affected, diminished or released by any renewal or extension of the time of payment of the Senior Loan, by any delay, forbearance, failure, neglect or refusal of Senior Lender in enforcing payment thereof or in enforcing the lien of or attempting to realize upon the Senior Loan Documents or any other security which may have been given or may hereafter be given for the Senior Loan, by any waiver or failure to exercise any right or remedy under the Senior Loan Documents, or by any other act or failure to act by Senior Lender. Junior Lender acknowledges that Senior Lender, at its sole option, may release all or any portion of the Property from the lien of the Senior Security Instrument, and may release or waive any guaranty, surety or indemnity providing additional collateral to Senior Lender, and Junior Lender hereby waives any legal or equitable right in respect of marshaling it might have, in connection with any release of all or any portion of the Property by Senior Lender, to require the separate sales of any portion of the Property or to require Senior Lender to exhaust its remedies against any portion of the Property or any other collateral before proceeding against any other portion of the Property or other collateral (including guarantees) for the Senior Loan. Senior Lender may pursue all rights and remedies available to it under the Senior Loan Documents, at law, or in equity, regardless of any Enforcement Action Notice or Enforcement Action by Junior Lender. At any time or from time to time and any number of times, without notice to Junior Lender and without affecting the liability of Junior Lender, (a) the time for payment of the Senior Indebtedness may be extended or the Senior Indebtedness may be renewed in whole or in part; (b) the time for Borrower's performance of or compliance with any covenant or agreement contained in the Senior Loan Documents, whether presently existing or hereinafter entered into, may be extended or such performance or compliance may be waived; (c) the maturity of the Senior Indebtedness may be accelerated as provided in the Senior Loan Documents; (d) any Senior Loan Document may be extended, consolidated, modified or amended by Senior Lender and Borrower in any respect, including, but not limited to, an increase in the principal amount; and (e) any security for the Senior Indebtedness may be modified, exchanged, surrendered or otherwise dealt with or additional security may be pledged or mortgaged for the Senior Indebtedness. If, after the occurrence of a Senior Loan Default, Senior Lender acquires title to any of the Property pursuant to a mortgage foreclosure conducted in accordance with applicable law, the lien, operation, and effect of the Junior Security Instrument and other Junior Loan Documents automatically shall terminate with respect to such Property upon Senior Lender's acquisition of title. (g) Junior Lender acknowledges that it entered into the transactions contemplated by the Junior Loan Documents and made the Junior Loan to Borrower without reliance upon any information or advice from Senior Lender. Junior Lender made its own underwriting analysis in connection with the Junior Loan, its own credit review of Borrower, and investigated all matters pertinent, in Junior Lender's judgment, to its determination to make the Junior Loan to Borrower. Junior Lender acknowledges that it is a sophisticated, experienced commercial lender, and was represented by competent counsel in connection with this Agreement. LEGAL US W # 87553320.6 (h) Junior Lender hereby represents and warrants that, as of the date hereof, the entire proceeds of the Junior Loan have been disbursed to Borrower. Junior Lender hereby further represents and warrants that: (i) Junior Lender is now the owner and holder of the Junior Loan Documents; (ii) the Junior Loan Documents are now in full force and effect; (iii) the Junior Loan Documents have not been modified or amended; (iv) no default or event which, with the passing of time or giving of notice would constitute a default, under the Junior Loan Documents has occurred; (v) the current outstanding principal balance of the Junior Indebtedness is $721,345; (vi) no scheduled monthly payments under the Junior Loan Documents have been or will be prepaid except with the prior written consent of Senior Lender; (vii) none of the rights of Junior Lender under any of the Junior Loan Documents are subject to the rights of any third parties, by way of subrogation, indemnification or otherwise; and (viii) there are no other Junior Loan Documents other than those listed on Exhibit B hereto. Borrower further represents and warrants that it has provided to Senior Lender a true, complete, and correct copy of all the Junior Loan Documents. 4. Standstill Agreement; Right to Cure Senior Loan Default. (a) Until such time as any of the Senior Indebtedness has been repaid in full and the Senior Security Instrument has been released and discharged, Junior Lender shall not without either the prior written consent of Senior Lender, which may be withheld in Senior Lender's sole and absolute discretion, or giving at least sixty (60) days' prior written notice of a default under the Junior Loan and Junior Lender's intent to exercise its remedies, take any Enforcement Action, including, without limitation, (i) accelerate the Junior Loan, (ii) exercise any of Junior Lender's remedies under the Junior Security Instrument or any of the other Junior Loan Documents (including, without limitation, the commencement of any judicial or non judicial action of proceeding (a) to enforce any obligation of Borrower under any of the Junior Loan Documents, (b) to collect any monies payable to Borrower, (c) to have a receiver appointed to collect any monies payable to Borrower; or (d) to foreclose the lien(s) created by the Junior Security Instrument) or (iii) file or join in the filing of any involuntary Bankruptcy Proceeding against Borrower or any person or entity which owns a direct or indirect interest in Borrower; provided, however, that such limitation on the remedies of Junior Lender shall not derogate or otherwise limit Junior Lender's rights, following an event of default under the Junior Loan Documents to (a) compute interest on all amounts due and payable under the Junior Loan at the default rate described in the Junior Loan Documents, (b) compute prepayment premiums and late charges, and (c) enforce against any person, other than Borrower and any guarantors or indemnitors under the Senior Loan Documents, any guaranty of the obligations of Borrower under the Junior Loan, and (d) seek specific performance to enforce covenants and agreements of Borrower relating to income, rent, or affordability restrictions contained in the Junior Regulatory Agreement. (b) Senior Lender shall, simultaneously with the sending of any notice of a Senior Loan Default to Borrower, send to Junior Lender a copy of said notice under the Senior Loan Documents; provided, however, failure to do so shall not affect the validity of such notice or any obligation of Borrower to Senior Lender and shall not affect the relative priorities between the Senior Loan and the Junior Loan as set forth herein. LEGAL US W # 87553320.6 Borrower covenants and agrees to forward to Junior Lender, within three (3) business days of Borrower's receipt thereof, a copy of any notice of a Senior Loan Default Borrower receives from Senior Lender. (c) Junior Lender shall have the right, but shall have no obligation, to cure any Senior Loan Default; provided, if Junior Lender shall elect to cure any such Default, it shall so notify Senior Lender and shall commence and complete such curing within any applicable notice or grace period, if any, as Borrower is permitted by the terms of the Senior Loan Documents to cure such Senior Loan Default. Junior Lender shall not be subrogated to the rights of Senior Lender under the Senior Loan Documents by reason of Junior Lender having cured any Senior Loan Default. However, Senior Lender acknowledges that, to the extent so provided in the Junior Loan Documents, amounts advanced or expended by Junior Lender to cure a Senior Loan Default may be added to and become a part of the Junior Indebtedness. (d) Junior Lender agrees that, notwithstanding any contrary provision contained in the Junior Loan Documents, a Senior Loan Default shall not constitute a default under the Junior Loan Documents if no other default occurred under the Junior Loan Documents. (e) Junior Lender acknowledges that any conveyance or other transfer of title to the Property pursuant to a foreclosure of the Junior Security Instrument (including a conveyance or other transfer of title pursuant to the exercise of a power of sale contained in the Junior Security Instrument), or any deed or assignment in lieu of foreclosure or similar arrangement, shall be subject to the transfer provisions of the Senior Loan Documents; and the person (including Junior Lender) who acquires title to the Property pursuant to the foreclosure proceeding (or pursuant to the exercise of a power of sale contained in the Junior Security Instrument) shall not be deemed to be automatically approved by Senior Lender. 5. Insurance. Junior Lender agrees that all original policies of insurance required pursuant to the Senior Security Instrument shall be held by Senior Lender. The preceding sentence shall not preclude Junior Lender from requiring that it be named as a loss payee, as its interest may appear, under all policies of property damage insurance maintained by Borrower with respect to the Property, provided such action does not affect the priority of payment of the proceeds of property damage insurance under the Senior Security Instrument, or that it be named as an additional insured under all policies of liability insurance maintained by Borrower with respect to the Property. 6. Default. Junior Lender and Borrower acknowledge and agree that a default by either such party under this Agreement shall, at the sole option of Senior Lender, constitute a default under the Senior Loan Documents. Each party hereto acknowledges that in the event any party fails to comply with its obligations hereunder, the other parties shall have all rights available at law and in equity, including the right to obtain specific performance of the obligations of such defaulting party and injunctive relief. No failure or delay on the part of any party hereto in exercising any right, power or remedy hereunder shall operate as a waiver LEGAL US W # 87553320.6 thereof, nor shall any single or partial exercise of any such right, power or remedy preclude any other or further exercise thereof or the exercise of any other right, power or remedy hereunder. 7. Enforcement Costs. Borrower and Junior Lender agree to reimburse Senior Lender for any and all costs and expenses (including reasonable attorneys' fees) incurred by Senior Lender in connection with enforcing its rights against Junior Lender under this Agreement. 8. Notices. Any notice which any party hereto may be required or may desire to give hereunder shall be deemed to have been given and shall be effective only if it is in writing and (i) delivered personally, (ii) mailed, postage prepaid, by United State registered or certified mail, return receipts requested, (iii) delivered by overnight express courier or (iv) sent by telecopier, in each instance addressed as follows: To Junior Lender: If to Senior Lender: With a copy to: Prior to the Conversion Date, with a copy to: City of Temecula 41000 Main St Temecula, CA 92590 Attention: City Manager Citibank, N.A. 390 Greenwich Street, 2nd Floor New York, New York 10013 Attention: Transaction Management Group Re: Madera Vista - Deal ID No. 23692 Facsimile: (212) 723-8209 Citibank, N.A. 325 East Hillcrest Drive, Suite 160 Thousand Oaks, California 91360 Attention: Operations Manager/Asset Manager Re: Madera Vista - Deal ID No. 23692 Facsimile: (805) 557-0924 Citibank, N.A. 390 Greenwich Street, 2nd Floor New York, New York 10013 Attention: Account Specialist Re: Madera Vista - Deal ID No. 23692 Facsimile: (212) 723-8209 Following the Conversion Citibank N.A. Date, with a copy to: c/o Berkadia Commercial Servicing Department 323 Norristown Road, Suite 300 Ambler, Pennsylvania 19002 Attention: Client Relations Manager Re: Madera Vista - Deal ID No. 23692 LEGAL US W # 87553320.6 And a copy of any notices of default sent to: Facsimile: (215) 328-0305 Citibank, N.A. 388 Greenwich Street New York, New York 10013 Attention: General Counsel's Office Re: Madera Vista - Deal ID No. 23692 Facsimile: (646) 291-5754 or at such other addresses or to the attention of such other persons as may from time to time be designated by the party to be addressed by written notice to the other in the manner herein provided. Notices, demands and requests given in the manner aforesaid shall be deemed sufficiently served or given for all purposes hereunder when received or when delivery is refused or when the same are returned to sender for failure to be called for. 9. WAIVER OF TRIAL BY JURY. TO THE MAXIMUM EXTENT PERMITTED UNDER APPLICABLE LAW, EACH OF THE PARTIES HERETO (A) COVENANTS AND AGREES NOT TO ELECT A TRIAL BY JURY WITH RESPECT TO ANY ISSUE ARISING OUT OF THIS AGREEMENT OR THE RELATIONSHIP BETWEEN THE PARTIES THAT IS TRIABLE OF RIGHT BY A JURY AND (B) WAIVES ANY RIGHT TO TRIAL BY JURY WITH RESPECT TO SUCH ISSUE TO THE EXTENT THAT ANY SUCH RIGHT EXISTS NOW OR IN THE FUTURE. THIS WAIVER OF RIGHT TO TRIAL BY JURY IS SEPARATELY GIVEN BY EACH PARTY, KNOWINGLY AND VOLUNTARILY WITH THE BENEFIT OF COMPETENT LEGAL COUNSEL. IF FOR ANY REASON THIS WAIVER IS DEEMED TO BE UNENFORCEABLE, ALL SUCH DISPUTES SHALL BE RESOLVED BY JUDICIAL REFERENCE PURSUANT TO THE PROVISIONS OF SECTION 43(J) OF THE SENIOR SECURITY INSTRUMENT. 10. Term. The term of this Agreement shall commence on the date hereof and shall continue until the earliest to occur of the following events: (i) the payment of all of the principal of, interest on and other amounts payable under the Senior Loan Documents; (ii) the payment of all of the principal of, interest on and other amounts payable under the Junior Loan Documents, other than by reason of payments which Junior Lender is obligated to remit to Senior Lender pursuant to the terms hereof; (iii) the acquisition by Senior Lender of title to the Property pursuant to a foreclosure, or a deed in lieu of foreclosure, of (or the exercise of a power of sale contained in) the Senior Security Instrument; or (iv) the acquisition by Junior Lender of title to the Property pursuant to a foreclosure, or a deed in lieu of foreclosure, of (or the exercise of a power of sale contained in) the Junior Security Instrument, but only if such acquisition of title does not violate any of the terms of this Agreement. LEGAL US W # 87553320.6 11. Miscellaneous. (a) Junior Lender shall, within ten (10) business days following a request from Senior Lender, provide Senior Lender with a written statement setting forth the then current outstanding principal balance of the Junior Loan, the aggregate accrued and unpaid interest under the Junior Loan, and stating whether, to the knowledge of Junior Lender, any default or event of default exists under the Junior Loan, and containing such other information with respect to the Junior Indebtedness as Senior Lender may require. Upon notice from Senior Lender from time to time, Junior Lender shall execute and deliver such additional instruments and documents, and shall take such actions, as are required by Senior Lender in order to further evidence or effectuate the provisions and intent of this Agreement. (b) This Agreement shall bind and inure to the benefit of all successors and assigns of Junior Lender and Senior Lender. Senior Lender may assign its interest in the Senior Loan Documents without notice to or consent of Junior Lender. Junior Lender may only assign its rights and interests hereunder following the prior written consent of Senior Lender, which consent may be withheld or conditioned in its sole and absolute discretion. (c) Senior Lender hereby consents to the Junior Loan and the Junior Loan Documents; provided, however, that this Agreement does not constitute an approval by Senior Lender of the terms of the Junior Loan Documents. Junior Lender hereby consents to the Senior Loan and the Senior Loan Documents; provided, however, that this Agreement does not constitute an approval by Junior Lender of the terms of the Senior Loan Documents. (d) This Agreement may be executed in multiple counterparts, each of which shall constitute an original document and all of which together shall constitute one agreement. (e) IN ALL RESPECTS, INCLUDING, WITHOUT LIMITATION, MATTERS OF CONSTRUCTION AND PERFORMANCE OF THIS AGREEMENT AND THE OBLIGATIONS ARISING HEREUNDER, THIS AGREEMENT HAS BEEN ENTERED INTO AND DELIVERED IN, AND SHALL BE CONSTRUED IN ACCORDANCE WITH AND GOVERNED BY, THE LAWS OF THE STATE WHERE THE PROPERTY IS LOCATED, WITHOUT GIVING EFFECT TO ANY PRINCIPLES OF CONFLICTS OF LAW. (f) Time is of the essence in the performance of every covenant and agreement contained in this Agreement. (g) If any provision or remedy set forth in this Agreement for any reason shall be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision or remedy of this Agreement and this Agreement shall be construed as if such invalid, illegal or unenforceable provision or LEGAL US W # 87553320.6 remedy had never been set forth herein, but only to the extent of such invalidity, illegality or unenforceability. (h) Each party hereto hereby represents and warrants that this Agreement has been duly authorized, executed and delivered by it and constitutes a legal, valid and binding agreement enforceable in all material respects in accordance with its terms. (i) Borrower hereby acknowledges and consents to the execution of this Agreement, and agrees to be bound by the provisions hereof that are applicable to Borrower. Solely as between Senior Lender and Junior Lender, all of the signatories below hereby agree that to the extent of any conflict between the terms and provisions of this Agreement and the terms and provisions of the Senior Loan Documents and/or the Junior Loan Documents respectively, the terms and provisions of this Agreement shall govern and control. By executing this Agreement in the place provided below, Borrower hereby (i) acknowledges the provisions hereof, (ii) agrees not to take any action inconsistent with Senior Lender's rights or Junior Lender's rights under this Agreement, (iii) waives and relinquishes to the maximum extent permitted by law any and all rights, defenses and claims now existing or hereinafter accruing relating to Junior Lender's forbearance from exercising any rights and remedies pursuant to Section 4 of this Agreement, including, without limitation, any defenses based on the statute of limitations or any equitable defenses, such as laches, and (iv) acknowledges and agrees that (A) this Agreement is entered into for the sole protection and benefit of Senior Lender and Junior Lender (and their respective successors, assigns and participants), and no other person (including Borrower) shall have any benefits, rights or remedies under or by reason of this Agreement, (B) nothing in this Agreement is intended, or shall be construed to, relieve or discharge the obligations or liabilities of any third party (including Borrower under the Senior Loan Documents and the Junior Loan Documents), (c) neither of them nor any of their affiliates shall be, or be deemed to be, beneficiaries of any of the provisions hereof or have any rights hereunder whatsoever, and (D) no provision of this Agreement is intended to, or shall be construed to, give any such third party (including Borrower) any right subrogating to the rights of, or action against, Senior Lender or Junior Lender. (j) No amendment, supplement, modification, waiver or termination of this Agreement shall be effective against any party unless such amendment, supplement, modification, waiver or termination is contained in a writing signed by such party. (k) No party other than Senior Lender and Junior Lender shall have any rights under, or be deemed a beneficiary of any of the provisions of, this Agreement. (1) Nothing herein or in any of the Senior Loan Documents or Junior Loan Documents shall be deemed to constitute Senior Lender as a joint venturer or partner of Junior Lender. 12. Attached Exhibits. LEGAL US W # 87553320.6 The following Exhibits are attached to this Agreement and are incorporated by reference herein as if more fully set forth in the text hereof: Exhibit A — Legal Description Exhibit B — Junior Loan Documents Exhibit C — Modifications to Subordination and Intercreditor Agreement The terms of this Agreement are modified and supplemented as set forth in said Exhibits. To the extent of any conflict or inconsistency between the terms of said Exhibits and the text of this Agreement, the terms of said Exhibits shall be controlling in all respects. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] LEGAL US W # 87553320.6 IN WITNESS WHEREOF, the undersigned have duly executed and delivered this Subordination and Intercreditor Agreement or caused this Subordination and Intercreditor Agreement to be duly executed and delivered by their respective authorized representatives as of the date first set forth above. JUNIOR LENDER: CITY OF TEMECULA, a municipal corporation By: Aaron Adams, City Manager ATTEST: Randi Johl MMC, City Clerk APPROVED AS TO FORM: RICHARDS, WATSON & GERSHON Bruce Galloway City Attorney S-1 LEGAL US W # 87553320 SENIOR LENDER: CITIBANK, N.A. By: Name: Title: S-2 LEGAL US_W # 87553320 ACKNOWLEDGED AND AGREED AS OF THE DATE FIRST SET FORTH ABOVE: BORROWER: SUMMERHOUSE HOUSING 3, L.P., a California limited partnership By: BRIDGE SC, LLC, a California limited liability company, its managing general partner By: BRIDGE Housing Corporation — Southern California, a California nonprofit public benefit corporation, its sole member/manager By: LEGAL US_W # 87553320 Kimberly McKay, Vice President S-3 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE COUNTY OF OF CALIFORNIA On before me, (here insert name and title of the officer), personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) LEGAL US W # 87553320.6 EXHIBIT A LEGAL DESCRIPTION Real property located in the County of Riverside, State of California, more particularly described as follows: PARCEL ONE: That certain parcel of land situated in the City of Temecula, County of Riverside, State of California, being that portion of Lot "B" of No. Tract 33891 as shown on the map recorded in Book 424, Pages 82 through 84, inclusive, of Maps in the Office of the County Recorder of said Riverside County, together with that portion of Parcel 1 of Parcel Map No. 36219 as shown on the map filed in Book 231, Page 58 through 60, inclusive of Parcel Maps in the Office of said Riverside County Recorder, described as follows: Commencing at the northeasterly corner of said Lot "B"; Thence along the easterly line of said Lot "B" South 16° 56' 06" East 91.99 feet to the easterly prolongation of the northerly line of Parcel 2 of said Parcel Map No. 36219; Thence along the easterly prolongation, said northerly line of Parcel 2 and the westerly prolongation of said northerly line South 73° 04' 07" West 562.85 feet to the westerly line of said Parcel 1; Thence along said westerly line North 09° 21' 50" West 92.83 feet to the the northwesterly corner of said Parcel 1; Thence along the northerly line of said Parcel 1 and the northerly line of sid Lot "B" North 73° 04' 17" East 550.62 to the Point of Beginning. Being Parcel B as shown on the Lot Line Adjustment No. PA13-0056, recorded April 1, 2013, Instrument No. 2013-0154092, in the Official Records of Riverside County. PARCEL TWO: Rights and Easements granted in that certain Reciprocal Easement, Joint Use and Maintenance Agreement dated April 2, 2013, and recorded April 4, 2013 as instrument No. 2013-161381, in the Official Records of Riverside County. APN: 959-080-033 (formerly portion of 959-080-023 & 959-080-024) LEGAL US W # 87553320.6 EXHIBIT B JUNIOR LOAN DOCUMENTS 1 Owner Participation and Loan Agreement dated as of September 22, 2009 by and between Summerhouse Housing Associates, L.P., a California limited partnership, and the Redevelopment Agency of the City of Temecula, as amended by that certain First Amendment to Owner Participation and Loan Agreement dated July 22, 2010, as amended by that certain Second Amendment to Owner Participation and Loan Agreement dated October 12, 2010, as amended by that certain Third Amendment to Owner Participation and Loan Agreement dated March 12, 2011, as amended by that certain Fourth Amendment to Owner Participation and Loan Agreement dated March 22, 2011, as amended by that certain Fifth Amendment to Owner Participation and Loan Agreement dated June 23, 2011, as amended by that certain Sixth Amendment to and Partial Assignment of Owner Participation and Loan Agreement dated April 1, 2013, as amended by that certain Seventh Amendment to Owner Participation and Loan Agreement dated March 10, 2015, and that certain Eighth Amendment to Owner Participation and Loan Agreement dated May 16, 2016 by and between Borrower and Junior Lender 2. Promissory Note Secured by Deed of Trust dated as of April 1, 2013 made by Borrower to Junior Lender in the amount of $721,345 3. Amended and Restated Regulatory Agreement, Right of First Offer, and Purchase Option dated as of May 16, 2016, by Borrower and Junior Lender, recorded in the Official Records on June 7, 2016 as Instrument No. 2016-0231653 4. Deed of Trust With Assignment of Rents, Security Agreement, and Fixture Filing dated as of April 1, 2013, made by Borrower for the benefit of Junior Lender, recorded in the Official Records on April 5, 2013 as Instrument No. 2013-0163320 5. Notice of Affordability Restrictions on Transfer of Property by and between Borrower and Junior Lender, recorded in the Official Records on April 5, 2013 as Instrument No. 2013-0163321 LEGAL US W # 87553320.6 EXHIBIT C MODIFICATIONS TO SUBORDINATION AND INTERCREDITOR AGREEMENT The following modifications are made to the text of the Agreement that precedes this Exhibit: None. Capitalized terms used and not defined herein shall have the respective meanings ascribed to them in the Agreement. LEGAL US W # 87553320.6 RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA MAKING FINDINGS AND APPROVING SUBORDINATION AGREEMENTS WITH CITIBANK, N.A. AND THE COUNTY OF RIVERSIDE TO FACILITATE CITIBANK, N.A. AND COUNTY CONSTRUCTION LOANS FOR THE MADERA VISTA APARTMENTs DEVELOPMENT WHEREAS, the former Temecula Redevelopment Agency ("RDA") entered into an Owner Participation and Loan Agreement with Summerhouse Housing Associates, L.P. dated September 22, 2009, which was amended eight times (the "OPA"), and the City has succeeded to the rights and obligations of the RDA under the OPA as the successor to the housing assets of the RDA. WHEREAS, Section 9.10 of the OPA authorizes the Executive Director of the RDA (now, the City Manager of the City as successor to RDA housing assets) to execute reasonable subordination agreements subordinating the existing deed of trust and regulatory agreement in favor of the RDA (now the City) to liens securing construction and permanent financing for the development of property that is subject to the OPA (the "Property"). WHEREAS, City staff and the City Attorney's office have negotiated both a subordination agreement with Citibank, N.A. (and have reviewed the Citibank loan documents referred to therein) and a subordination agreement with the County of Riverside (and have reviewed the County loan documents referred to therein), and have determined that: (i) loan documents for the Citibank and County loans constitute construction and permanent financing necessary to develop the Property in accordance with and as required by the OPA; (ii) both subordination agreements are reasonable; (iii) neither Citibank nor the County would make their loans without the Subordination Agreements being executed by the City in order to subordinate the City's deed of trust and regulatory agreement and related documents to the Citibank and County loan documents (including deeds of trust in favor of Citibank and the County securing such loans); and (iv) substantial comparable financing is not reasonably available without such subordination. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The City Council finds, determines and declares that an economically feasible alternative method of financing the development on terms and conditions substantially comparable to the terms and conditions of the proposed Citibank and County loans, but without subordination of the City's deed of trust, regulatory agreement, OPA and related documents is not reasonably available, and each of the subordination agreements contains a written commitment reasonably designed to protect the City's investment in the event of default (specifically a right of the City to cure a default on Citibank loan or the County loan). The foregoing findings are made under California Health and Safety Code Section 33334.14(a)(4) and 33334.14(a)(4)(A). Section 2. The City Council of the City of Temecula hereby approves that certain "Subordination and Intercreditor Agreement" with Citibank, N.A. and that certain [Subordination and Intercreditor Agreement] with the County (collectively, the "Subordination Agreements") in the forms attached hereto as Exhibit "A", but with such changes as may be approved by the City Manager as being necessary or convenient to effectuate the purposes of the Agreement. The City Manager is hereby authorized to execute the Subordination Agreements on behalf of the City. A copy of the final Subordination Agreement when executed by the Mayor and the other parties thereto, shall be placed on file in the Office of the City Clerk. Section 3. The City Manager (or his designee), is hereby authorized, on behalf of the City, to take all actions necessary and appropriate to carry out and implement the Agreements and to administer the City's obligations, responsibilities and duties to be performed under the Subordination Agreements and any related documents, including, but not limited to, the approval and execution on behalf of the City of escrow instructions and other implementing agreements and documents. Section 4. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 13th day of December, 2016. Michael S. Naggar, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 16- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 13th day of December, 2016, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk EXHIBIT "A" FORMS OF SUBORDINATION AGREEMENTS (Attached.) 11086-0184\2009893v 1. doc RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Temecula 41000 Main St. Temecula, CA 92590 Attention: City Manager No fee for recording pursuant to Government Code Section 27383 (SPACE ABOVE THIS LINE FOR RECORDER'S USE) SUBORDINATION AGREEMENT (Madera Vista Apartments Phase 3) NOTICE: THIS SUBORDINATION AGREEMENT RESULTS IN YOUR SECURITY INTEREST IN AND RESTRICTIVE COVENANTS AFFECTING THE PROPERTY BECOMING SUBJECT TO AND OF LOWER PRIORITY THAN THE LIEN OF SOME OTHER OR LATER SECURITY INSTRUMENT AND RESTRICTIVE COVENANTS. THIS SUBORDINATION AGREEMENT (the "Agreement") is made as of December , 2016 by and among the County of Riverside, a political subdivision of the State of California (the "County"), the City of Temecula, a municipal corporation, as successor to the housing assets of the Redevelopment Agency of the City of Temecula (the "City"), and Summerhouse Housing 3, L.P., a California limited partnership ("Borrower"). RECITALS A. Borrower owns that certain real property more particularly described Exhibit A, attached hereto and incorporated herein by this reference (the "Property"), together with the improvements to be constructed thereon which shall consist of a multifamily housing development composed of thirty (30) units of affordable housing to be known as Madera Vista Apartments Phase 3 (the "Development"). B. Borrower's predecessor in interest entered into that that certain Owner Participation and Loan Agreement dated as of September 22, 2009, by and between Summerhouse Housing Associates, L.P., a California limited partnership, and the Redevelopment Agency of the City of Temecula, as amended by that certain First Amendment to Owner Participation and Loan Agreement dated July 22, 2010, as amended by that certain Second Amendment to Owner Participation and Loan Agreement dated October 12, 2010, as amended by that certain Third Amendment to Owner Participation and Loan Agreement dated March 12, 2011, as amended by that certain Fourth Amendment to Owner Participation and Loan Agreement dated March 22, 2011, as amended by that certain Fifth Amendment to Owner Participation and Loan Agreement dated June 23, 2011, as amended by that certain Sixth Amendment to and Partial Assignment of 1 Subordination Agreement 144\225\1992535.6 Owner Participation and Loan Agreement dated April 1, 2013, as amended by that certain Seventh Amendment to Owner Participation and Loan Agreement dated March 10, 2015, and that certain Eighth Amendment to Owner Participation and Loan Agreement dated May 16, 2016, by and between Borrower and City (as amended and assigned, the "City Loan Agreement"), in connection with the loan to Borrower in the principal amount of Seven Hundred Twenty One Thousand Three Hundred Forty -Five Dollars ($721,345) (the "City Loan"). C. The City Loan is evidenced by that certain Promissory Note Secured by Deed of Trust dated as of April 1, 2013 (the "City Note"), and secured by that certain Deed of Trust With Assignment of Rents, Security Agreement, and Fixture Filing dated as of April 1, 2013, and recorded in the Official Records of Riverside County (the "Official Records") on April 5, 2013 as Instrument No. 2013-0163320 (the "City Deed of Trust"). In connection with the City Loan, Borrower also entered into a Notice of Affordability Restrictions on Transfer of Property, dated as of April 1, 2013, and recorded in the Official Records on April 5, 2013 as Instrument No. 2013-0163321 (the "City Notice") and an Amended and Restated Regulatory Agreement, Right of First Offer, and Purchase Option dated as of May 16, 2016, and recorded in the Official Records on June 7, 2016 as Instrument No. 2016-0231653 (the "City Regulatory Agreement"). The City Note, the City Deed of Trust, the City Notice, City Loan Agreement, and the City Regulatory Agreement are hereinafter collectively referred to as the "City Loan Documents". D. The County has agreed to make a loan of Neighborhood Stabilization Program ("NSP") funds to Borrower in the original principal amount of One Million Six Hundred Fifty Thousand Dollars ($1,650,000) (the "County Loan") in connection with the financing of the development and construction of the Development. E. In connection with the County Loan, concurrently herewith, Borrower has executed: (i) a Promissory Note (NSP Loan) in the amount of the County Loan in favor of County dated on or about the date hereof (the "County Note"); (ii) a Deed of Trust and Assignment of Rents, as trustor, naming the County as beneficiary and Old Republic Title Company, as trustee, dated on or about the date hereof and recorded concurrently herewith in the Official Records (the "County Deed of Trust"); and (iii) a Covenant Agreement (Madera Vista Apartments Phase 3) in favor of the County dated on or about the date hereof and recorded concurrently herewith in the Official Records (the "County Regulatory Agreement"). The County Loan Agreement, County Deed of Trust, County Note, and County Regulatory Agreement are hereinafter collectively referred to as the "County Loan Documents." The County Deed of Trust and the County Regulatory Agreement will be recorded against the Borrower's fee interest in the Property in the Official Records concurrently herewith. F. As a condition to funding the County Loan, the County requires, (i) that the County Loan and County Loan Documents are a lien or charge upon the Property prior and superior to the lien or charge of the City Loan and City Loan Documents, (ii) the City specifically subordinate the liens and charges of the City Loan and City Loan Documents to the lien and charges of the County Loan and County Loan Documents, and (iii) City and Borrower execute and deliver this Agreement. 2 Subordination Agreement 144\225\1992535.6 G. City is willing to specifically and unconditionally subordinate the City Loan and City Loan Documents such that the County Loan and County Loan Documents shall constitute a lien or charge upon the Property which is prior and superior to the liens or charges of the City Loan and City Loan Documents. NOW THEREFORE, for and in consideration of the foregoing recitals, which are incorporated into this Agreement by this reference, the mutual covenants and benefits contained herein, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto hereby agree as follows: 1. The County Loan and County Loan Documents shall at all times be prior and superior to the liens or charges of the City Loan and the City Loan Documents. The City Loan and City Loan Documents shall at all times be junior and are hereby subordinated to the County Loan and County Loan Documents. The County would not have made the County Loan without this Agreement. City intentionally and unconditionally waives, relinquishes and subordinates the lien, charge and encumbrance of the City Loan Documents in favor of the prior lien, charge and encumbrance of the County Loan Documents as set forth in this Paragraph 1, in favor of the County, and understands that in reliance upon, and in consideration of, the waiver, relinquishment and subordination set forth herein, specific loans and advances are being and will be made, and specific monetary and other obligations are being and will be entered into which would not be made or entered into but for the County's reliance upon this waiver, relinquishment and subordination. Borrower and the City each acknowledge and agree for the benefit of the County that the County Loan and County Loan Documents and any modifications thereof, but excluding any increase in the amount of the County Loan, an increase in the interest rate under the County Note, any renewals or extensions thereof, and any material increase in the obligations of the Borrower under the County Loan Documents, except for such modifications (i) that relate to protective advances, or (ii) have been approved in writing by the City which approval shall not be unreasonably conditioned, delayed or withheld, shall unconditionally be and at all times remain a lien or charge on the Property prior and superior to the rights of the City under the City Loan Documents. The City intentionally and unconditionally subordinates all of the City's right, title and interest in and to the City Loan and City Loan Documents to the lien or charge of the County Loan and County Loan Documents. 2. The County agrees that, upon the occurrence of a default under the County Loan Documents, the County shall: (a) concurrently with notifying Borrower of the occurrence of a default, notify the City of the occurrence of such default,—by delivering a notice to the City, at its address set forth on the first page of this Agreement; (b) permit the City to cure or correct any such default within ninety (90) calendar days after delivery of such notice to City; (c) accept all payments and all acts done by the City on behalf of Borrower within the cure period specified in Paragraph 2(b) above as though the same had been timely done 3 Subordination Agreement 144\225\1992535.6 and performed by Borrower, so that such acts and payments, provided they effect a cure, shall fully and totally cure and correct all such defaults, breaches, failures or refusals for all purposes; and (d) retain any rights it otherwise may have to record a notice of default, obtain a court appointed receiver and otherwise exercise the County's rights and remedies under the County Loan Documents during the above-mentioned cure period. 3. The parties hereto agree to cooperate with each other and perform any acts and execute, acknowledge and deliver any additional reasonable agreements, documents, or instruments that may be reasonably necessary or desirable to carry out the provisions or to effectuate the purpose of this Agreement. 4. Until such time as any of the County Loan has been repaid in full and the County Loan Documents have been released and discharged, the City shall not without the prior written consent of the County, which may be withheld in County's sole and absolute discretion, or giving at least sixty (60) days' prior written notice of a default under the City Loan and the City's intent to exercise its remedies, take any action to enforce its remedies under the City Loan Documents, including, without limitation (i) accelerate the City Loan, (ii) exercise any of City's remedies under the City Loan Documents (including, without limitation, the commencement of any judicial or non judicial action of proceeding (a) to enforce any obligation of Borrower under any of the City Loan Documents, (b) to collect any monies payable to Borrower, (c) to have a receiver appointed to collect any monies payable to Borrower; or (d) to foreclose the lien(s) created by the City Loan Documents, including, but not limited to the City Deed of Trust ), or (iii) file or join in the filing of any involuntary bankruptcy proceeding against Borrower or any person or entity which owns a direct or indirect interest in Borrower; provided, however, that such limitation on the remedies of the City shall not derogate or otherwise limit the City' s rights, following an event of default under the City Loan Documents to (a) compute interest on all amounts due and payable under the City Loan at the default rate described in the City Loan Documents, (b) compute prepayment premiums and late charges, (c) enforce against any person, other than Borrower and any guarantors or indemnitors under the County Loan Documents, any guaranty of the obligations of Borrower under the City Loan, and (d) seek specific performance to enforce covenants and agreements of Borrower relating to income, rent, or affordability restrictions contained in the City Regulatory Agreement. 5. If, subject to the terms of Sections 1 and 4 above, prior to any foreclosure sale of the Property under the County Deed of Trust, the City takes title to or possession of the Property and cures the outstanding curable defaults under the County Loan, if any, the County hereby agrees not to exercise any rights it may have to accelerate the County Loan by reason of the transfer of title or possession to the City, or if acceleration has already occurred, the County hereby agrees that it will reinstate the County Loan, as applicable, at that time, and agrees that it will recognize the City as borrower under the County Loan under the same terms and conditions of said County Loan, provided that: (i) the City expressly assumes all of Borrower's obligations under the County Loan Documents=that can be performed by the City; provided, however, the City shall not be obligated to assume any liability in connection with any fraudulent misrepresentation of Borrower, and (ii) the City provides the County with evidence reasonably satisfactory to the County that the City has authority to assume all of Borrower's obligations under County Loan Documents. 4 Subordination Agreement 144\225\1992535.6 6. If, subject to the terms of Sections 1 and 4 above, the City takes title to the Property and cures the outstanding defaults under the County Loan Documents, if any, subject to the prior written approval of the County in its reasonable discretion, the City shall have the right to transfer the Property to another nonprofit housing developer, and the County agrees that such transfer shall not constitute a default under the County Loan Documents, and the County shall not exercise any rights it may have to accelerate the County Loan as a result of such transfer. 7. The City agrees that, upon the occurrence of a default under the City Loan Documents, the City shall: (a) concurrently with notifying Borrower of the occurrence of a default, notify the County of the occurrence of such default, as applicable, by delivering a notice to the County , at its address set forth on the first page of this Agreement; (b) permit the County to cure or correct any such default within ninety (90) calendar days after delivery of such notice to County; and (c) accept all payments and all acts done by the County on behalf of Borrower within the cure period specified in this Paragraph 7(b) above as though the same had been timely done and performed by Borrower, so that such acts and payments, provided they effect a cure, shall fully and totally cure and correct all such defaults, breaches, failures or refusals for all purposes. 8. This Agreement shall be the whole and only agreement with regard to the priority and subordination of the County Loan, the County Loan Documents and the City Loan and the City Loan Documents, and shall supersede and cancel, but only insofar as would affect the priority among the loans and documents referred to hereinabove, any prior agreements as to such subordination including, but not limited to, those provisions, if any, contained in any of such loans and documents which provide for the subordination of the lien or charge thereof to another loan or loans, document or documents, deed or deeds of trust or to a mortgage or mortgages. This Agreement represents the entire agreement among the Parties on the subject matter hereof, and except as expressly provided herein, shall not be affected by reference to any other documents. Neither this Agreement nor any provision hereof may be changed, waived, discharged, or terminated orally, but such may be accomplished only by an instrument in writing signed by the party against whom enforcement of the change, waiver, discharge, or termination is sought. 9. All Notices provided for in this Agreement shall be deemed received when personally delivered, or two (2) days following mailing by certified mail, return receipt requested. All mailing shall be addressed to the respective parties at their addresses set forth below, or at such other address as each party may designate in writing: County: 144\225\1992535.6 County of Riverside c/o Housing Authority of the County of Riverside County 5555 Arlington Avenue, Riverside, CA 92504 Attention: John Aguilar 5 Subordination Agreement City: Borrower: City of Temecula 41000 Main St. Temecula, CA 92590 Attention: City Manager Summerhouse Housing 3, L.P. 600 California St., Suite 900 San Francisco, CA 94108 Attention: President/CEO 10. This Agreement shall be governed by and construed in accordance with the laws of the State of California. Any legal action related to the performance or interpretation of this Agreement shall be filed only in the Superior Court of the State of California located in Riverside, California, and the parties waive any provision of law providing for a change of venue to another location. If any of the provisions or terms of this Agreement shall for any reason be held invalid or unenforceable, such invalidity or unenforceability shall not affect any other of the terms hereof, and this Agreement shall be construed as if such unenforceable term had never been contained herein. 11. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original and all of which together shall constitute and be construed as one and the same instrument. 12. This Agreement shall be binding on and inure to the benefit of the legal representatives, heirs, successors and assigns of the parties. [REMAINDER OF PAGE INTENTIONALLY BLANK] [SIGNATURES ON FOLLOWING PAGE] 6 Subordination Agreement 144\225\1992535.6 IN WITNESS WHEREOF, the City, Borrower, and County have executed this Agreement as of the dates set forth below. BORROWER: SUMMERHOUSE HOUSING 3, L.P., a California limited partnership By: BRIDGE SC, LLC, a California limited liability company, its administrative general partner By: BRIDGE Housing Corporation — Southern California, its sole member/manager By: CITY: Kimberly McKay, Vice President CITY OF TEMECULA, a municipal corporation By: Aaron Adams, City Manager ATTEST: Randi Johl MMC, City Clerk City Attorney APPROVED AS TO FORM: RICHARDS, WATSON & GERSHON Bruce Galloway S-1 Subordination Agreement 144\225\1992535.6 COUNTY: COUNTY OF RIVERSIDE, a political subdivision of the State of California By: Date: Heidi Marshall, Assistant Director APPROVED AS TO FORM Gregory P. Priamos County Counsel By: Jhaila R. Brown Deputy County Counsel [SIGNATURES MUST BE NOTARIZED] S-2 Subordination Agreement 144\225\1992535.6 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF On personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify UNDER PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. , before me, ) ) , Notary Public, 144\225\1992535.6 Name: Notary Public S-3 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF On personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify UNDER PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. , before me, ) ) , Notary Public, 144\225\1992535.6 Name: Notary Public S-4 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF On personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify UNDER PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. , before me, ) ) , Notary Public, 144\225\1992535.6 Name: Notary Public S-5 EXHIBIT A LEGAL DESCRIPTION OF THE PROPERTY The land referred to in this Report is situated in the County of Riverside, City of Temecula, State of California, and is described as follows: PARCEL ONE: That certain parcel of land situated in the City of Temecula, County of Riverside, State of California, being that portion of Lot "B" of No. Tract 33891 as shown on the map recorded in Book 424, Pages 82 through 84, inclusive, of Maps in the Office of the County Recorder of said Riverside County, together with that portion of Parcel 1 of Parcel Map No. 36219 as shown on the map filed in Book 231, Page 58 through 60, inclusive of Parcel Maps in the Office of said Riverside County Recorder, described as follows: Commencing at the northeasterly corner of said Lot "B"; Thence along the easterly line of said Lot "B" South 16° 56' 06" East 91.99 feet to the easterly prolongation of the northerly line of Parcel 2 of said Parcel Map No. 36219; Thence along the easterly prolongation, said northerly line of Parcel 2 and the westerly prolongation of said northerly line South 73° 04' 07" West 562.85 feet to the westerly line of said Parcel 1; Thence along said westerly line North 09° 21' 50" West 92.83 feet to the northwesterly corner of sai d Parcel 1 Thence along the northerly line of said Parcel 1 and the northerly line of said Lot "B" North 73° 04' 17" East 550.62 to the Point of Beginning. Being Parcel B as shown on the Lot Line Adjustment No. PA13-0056, recorded April 1, 2013, Instrument No. 2013-0154092, in the Official Records of Riverside County. PARCEL TWO: Rights and Easements granted in that certain Reciprocal Easement, Joint Use and Maintenance Agreement dated April 2, 2013, and recorded April 4, 2013 as instrument No. 2013-161381, in the Official Records of Riverside County. APN: 959-080-033 (formerly portion of 959-080-023 & 959-080-024) A-1 144\225\1992535.6 Item No. 10 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Luke Watson, Community Development Director DATE: December 13, 2016 SUBJECT: Approve a Subordination Agreement Between the City of Temecula as Housing Successor and the County of Riverside Regarding the Madera Vista Apartments Located at 44155 Margarita Road RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA MAKING FINDINGS AND APPROVING SUBORDINATION AGREEMENTS WITH CITIBANK, N.A. AND THE COUNTY OF RIVERSIDE TO FACILITATE CITIBANK, N.A. AND COUNTY CONSTRUCTION LOANS FOR THE MADERA VISTA APARTMENTS DEVELOPMENT BACKGROUND: On September 22, 2009, the Board of Directors of the former Temecula Redevelopment Agency (RDA) approved Resolution No. RDA 09-07 approving the Owner Participation Agreement and Loan Agreement (OPA), between the RDA and the Summerhouse Housing Associates L.P. (Bridge Housing). The OPA provided that Bridge Housing would construct 110 affordable housing units, previously known as the Summerhouse Apartments, now known as the Madera Vista Apartments, on 5.21 acres located at 44155 Margarita Road (Project). In return for the construction of 110 affordable housing units, the RDA would provide affordable housing funds to Bridge Housing in the amount of $8,438,595 ($76,714 per unit). The OPA, and subsequent amendments, designated that affordable housing funds were to be used to purchase the site ($5,000,000), provide construction funding for 20 unit phase one ($2,358,333), and to pay down a portion of the construction loan on the 60 unit phase two ($1,080,262). The OPA required that the Bridge Housing seek other sources of financing, including tax credit financing, in order to fully fund the development. Phase one and phase two of the Madera Vista Apartments are complete and fully occupied. The final phase, phase three, which will consist of the last 30 of the total 110 units, has yet to be constructed. Bridge Housing has recently acquired financing commitments from Citibank and the County of Riverside to provide necessary construction funding to complete phase three. Both Citibank and the County's construction financing require that the City's Deed of Trust be subordinate to Citibank and the County's Deeds of Trust. The OPA always contemplated and made provision for the subordination of the City's Deed of Trust in order for the project to secure financing and complete construction. Upon approval of the Citibank and County Subordination Agreements, Bridge Housing will be in positon to close on both financing packages before the end of calendar year 2016. This timing positions Bridge Housing to fund and construct phase three of the development within the schedule of performance deadlines established in the OPA, as amended. Completion of phase three will thereby satisfy all of Bridge Housing's obligations contained in the OPA in relation to construction of the development. FISCAL IMPACT: A total of $8,438,595 in affordable housing funding has been obligated to the Project. These funds can only be used for the construction and preservation of affordable housing within the City of Temecula. All funds for the Project have been expended, and no further allocation of affordable housing funds has been requested or contemplated. ATTACHMENTS: 1. Draft Subordination Agreement between the City of Temecula as Housing Successor and the County of Riverside regarding the Madera Vista Apartments 2. Resolution 3. Subordination and Intercreditor Agreement between the City of Temecula as Housing Successor and Citibank, N.A., regarding the Madera Vista Apartments RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Temecula 41000 Main St. Temecula, CA 92590 Attention: City Manager No fee for recording pursuant to Government Code Section 27383 (SPACE ABOVE THIS LINE FOR RECORDER'S USE) SUBORDINATION AGREEMENT (Madera Vista Apartments Phase 3) NOTICE: THIS SUBORDINATION AGREEMENT RESULTS IN YOUR SECURITY INTEREST IN AND RESTRICTIVE COVENANTS AFFECTING THE PROPERTY BECOMING SUBJECT TO AND OF LOWER PRIORITY THAN THE LIEN OF SOME OTHER OR LATER SECURITY INSTRUMENT AND RESTRICTIVE COVENANTS. THIS SUBORDINATION AGREEMENT (the "Agreement") is made as of December , 2016 by and among the County of Riverside, a political subdivision of the State of California (the "County"), the City of Temecula, a municipal corporation, as successor to the housing assets of the Redevelopment Agency of the City of Temecula (the "City"), and Summerhouse Housing 3, L.P., a California limited partnership ("Borrower"). RECITALS A. Borrower owns that certain real property more particularly described Exhibit A, attached hereto and incorporated herein by this reference (the "Property"), together with the improvements to be constructed thereon which shall consist of a multifamily housing development composed of thirty (30) units of affordable housing to be known as Madera Vista Apartments Phase 3 (the "Development"). B. Borrower's predecessor in interest entered into that that certain Owner Participation and Loan Agreement dated as of September 22, 2009, by and between Summerhouse Housing Associates, L.P., a California limited partnership, and the Redevelopment Agency of the City of Temecula, as amended by that certain First Amendment to Owner Participation and Loan Agreement dated July 22, 2010, as amended by that certain Second Amendment to Owner Participation and Loan Agreement dated October 12, 2010, as amended by that certain Third Amendment to Owner Participation and Loan Agreement dated March 12, 2011, as amended by that certain Fourth Amendment to Owner Participation and Loan Agreement dated March 22, 2011, as amended by that certain Fifth Amendment to Owner Participation and Loan Agreement dated June 23, 2011, as amended by that certain Sixth Amendment to and Partial Assignment of 1 Subordination Agreement 144\225\1992535.6 Owner Participation and Loan Agreement dated April 1, 2013, as amended by that certain Seventh Amendment to Owner Participation and Loan Agreement dated March 10, 2015, and that certain Eighth Amendment to Owner Participation and Loan Agreement dated May 16, 2016, by and between Borrower and City (as amended and assigned, the "City Loan Agreement"), in connection with the loan to Borrower in the principal amount of Seven Hundred Twenty One Thousand Three Hundred Forty -Five Dollars ($721,345) (the "City Loan"). C. The City Loan is evidenced by that certain Promissory Note Secured by Deed of Trust dated as of April 1, 2013 (the "City Note"), and secured by that certain Deed of Trust With Assignment of Rents, Security Agreement, and Fixture Filing dated as of April 1, 2013, and recorded in the Official Records of Riverside County (the "Official Records") on April 5, 2013 as Instrument No. 2013-0163320 (the "City Deed of Trust"). In connection with the City Loan, Borrower also entered into a Notice of Affordability Restrictions on Transfer of Property, dated as of April 1, 2013, and recorded in the Official Records on April 5, 2013 as Instrument No. 2013-0163321 (the "City Notice") and an Amended and Restated Regulatory Agreement, Right of First Offer, and Purchase Option dated as of May 16, 2016, and recorded in the Official Records on June 7, 2016 as Instrument No. 2016-0231653 (the "City Regulatory Agreement"). The City Note, the City Deed of Trust, the City Notice, City Loan Agreement, and the City Regulatory Agreement are hereinafter collectively referred to as the "City Loan Documents". D. The County has agreed to make a loan of Neighborhood Stabilization Program ("NSP") funds to Borrower in the original principal amount of One Million Six Hundred Fifty Thousand Dollars ($1,650,000) (the "County Loan") in connection with the financing of the development and construction of the Development. E. In connection with the County Loan, concurrently herewith, Borrower has executed: (i) a Promissory Note (NSP Loan) in the amount of the County Loan in favor of County dated on or about the date hereof (the "County Note"); (ii) a Deed of Trust and Assignment of Rents, as trustor, naming the County as beneficiary and Old Republic Title Company, as trustee, dated on or about the date hereof and recorded concurrently herewith in the Official Records (the "County Deed of Trust"); and (iii) a Covenant Agreement (Madera Vista Apartments Phase 3) in favor of the County dated on or about the date hereof and recorded concurrently herewith in the Official Records (the "County Regulatory Agreement"). The County Loan Agreement, County Deed of Trust, County Note, and County Regulatory Agreement are hereinafter collectively referred to as the "County Loan Documents." The County Deed of Trust and the County Regulatory Agreement will be recorded against the Borrower's fee interest in the Property in the Official Records concurrently herewith. F. As a condition to funding the County Loan, the County requires, (i) that the County Loan and County Loan Documents are a lien or charge upon the Property prior and superior to the lien or charge of the City Loan and City Loan Documents, (ii) the City specifically subordinate the liens and charges of the City Loan and City Loan Documents to the lien and charges of the County Loan and County Loan Documents, and (iii) City and Borrower execute and deliver this Agreement. 2 Subordination Agreement 144\225\1992535.6 G. City is willing to specifically and unconditionally subordinate the City Loan and City Loan Documents such that the County Loan and County Loan Documents shall constitute a lien or charge upon the Property which is prior and superior to the liens or charges of the City Loan and City Loan Documents. NOW THEREFORE, for and in consideration of the foregoing recitals, which are incorporated into this Agreement by this reference, the mutual covenants and benefits contained herein, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto hereby agree as follows: 1. The County Loan and County Loan Documents shall at all times be prior and superior to the liens or charges of the City Loan and the City Loan Documents. The City Loan and City Loan Documents shall at all times be junior and are hereby subordinated to the County Loan and County Loan Documents. The County would not have made the County Loan without this Agreement. City intentionally and unconditionally waives, relinquishes and subordinates the lien, charge and encumbrance of the City Loan Documents in favor of the prior lien, charge and encumbrance of the County Loan Documents as set forth in this Paragraph 1, in favor of the County, and understands that in reliance upon, and in consideration of, the waiver, relinquishment and subordination set forth herein, specific loans and advances are being and will be made, and specific monetary and other obligations are being and will be entered into which would not be made or entered into but for the County's reliance upon this waiver, relinquishment and subordination. Borrower and the City each acknowledge and agree for the benefit of the County that the County Loan and County Loan Documents and any modifications thereof, but excluding any increase in the amount of the County Loan, an increase in the interest rate under the County Note, any renewals or extensions thereof, and any material increase in the obligations of the Borrower under the County Loan Documents, except for such modifications (i) that relate to protective advances, or (ii) have been approved in writing by the City which approval shall not be unreasonably conditioned, delayed or withheld, shall unconditionally be and at all times remain a lien or charge on the Property prior and superior to the rights of the City under the City Loan Documents. The City intentionally and unconditionally subordinates all of the City's right, title and interest in and to the City Loan and City Loan Documents to the lien or charge of the County Loan and County Loan Documents. 2. The County agrees that, upon the occurrence of a default under the County Loan Documents, the County shall: (a) concurrently with notifying Borrower of the occurrence of a default, notify the City of the occurrence of such default,—by delivering a notice to the City, at its address set forth on the first page of this Agreement; (b) permit the City to cure or correct any such default within ninety (90) calendar days after delivery of such notice to City; (c) accept all payments and all acts done by the City on behalf of Borrower within the cure period specified in Paragraph 2(b) above as though the same had been timely done 3 Subordination Agreement 144\225\1992535.6 and performed by Borrower, so that such acts and payments, provided they effect a cure, shall fully and totally cure and correct all such defaults, breaches, failures or refusals for all purposes; and (d) retain any rights it otherwise may have to record a notice of default, obtain a court appointed receiver and otherwise exercise the County's rights and remedies under the County Loan Documents during the above-mentioned cure period. 3. The parties hereto agree to cooperate with each other and perform any acts and execute, acknowledge and deliver any additional reasonable agreements, documents, or instruments that may be reasonably necessary or desirable to carry out the provisions or to effectuate the purpose of this Agreement. 4. Until such time as any of the County Loan has been repaid in full and the County Loan Documents have been released and discharged, the City shall not without the prior written consent of the County, which may be withheld in County's sole and absolute discretion, or giving at least sixty (60) days' prior written notice of a default under the City Loan and the City's intent to exercise its remedies, take any action to enforce its remedies under the City Loan Documents, including, without limitation (i) accelerate the City Loan, (ii) exercise any of City's remedies under the City Loan Documents (including, without limitation, the commencement of any judicial or non judicial action of proceeding (a) to enforce any obligation of Borrower under any of the City Loan Documents, (b) to collect any monies payable to Borrower, (c) to have a receiver appointed to collect any monies payable to Borrower; or (d) to foreclose the lien(s) created by the City Loan Documents, including, but not limited to the City Deed of Trust ), or (iii) file or join in the filing of any involuntary bankruptcy proceeding against Borrower or any person or entity which owns a direct or indirect interest in Borrower; provided, however, that such limitation on the remedies of the City shall not derogate or otherwise limit the City' s rights, following an event of default under the City Loan Documents to (a) compute interest on all amounts due and payable under the City Loan at the default rate described in the City Loan Documents, (b) compute prepayment premiums and late charges, (c) enforce against any person, other than Borrower and any guarantors or indemnitors under the County Loan Documents, any guaranty of the obligations of Borrower under the City Loan, and (d) seek specific performance to enforce covenants and agreements of Borrower relating to income, rent, or affordability restrictions contained in the City Regulatory Agreement. 5. If, subject to the terms of Sections 1 and 4 above, prior to any foreclosure sale of the Property under the County Deed of Trust, the City takes title to or possession of the Property and cures the outstanding curable defaults under the County Loan, if any, the County hereby agrees not to exercise any rights it may have to accelerate the County Loan by reason of the transfer of title or possession to the City, or if acceleration has already occurred, the County hereby agrees that it will reinstate the County Loan, as applicable, at that time, and agrees that it will recognize the City as borrower under the County Loan under the same terms and conditions of said County Loan, provided that: (i) the City expressly assumes all of Borrower's obligations under the County Loan Documents=that can be performed by the City; provided, however, the City shall not be obligated to assume any liability in connection with any fraudulent misrepresentation of Borrower, and (ii) the City provides the County with evidence reasonably satisfactory to the County that the City has authority to assume all of Borrower's obligations under County Loan Documents. 4 Subordination Agreement 144\225\1992535.6 6. If, subject to the terms of Sections 1 and 4 above, the City takes title to the Property and cures the outstanding defaults under the County Loan Documents, if any, subject to the prior written approval of the County in its reasonable discretion, the City shall have the right to transfer the Property to another nonprofit housing developer, and the County agrees that such transfer shall not constitute a default under the County Loan Documents, and the County shall not exercise any rights it may have to accelerate the County Loan as a result of such transfer. 7. The City agrees that, upon the occurrence of a default under the City Loan Documents, the City shall: (a) concurrently with notifying Borrower of the occurrence of a default, notify the County of the occurrence of such default, as applicable, by delivering a notice to the County , at its address set forth on the first page of this Agreement; (b) permit the County to cure or correct any such default within ninety (90) calendar days after delivery of such notice to County; and (c) accept all payments and all acts done by the County on behalf of Borrower within the cure period specified in this Paragraph 7(b) above as though the same had been timely done and performed by Borrower, so that such acts and payments, provided they effect a cure, shall fully and totally cure and correct all such defaults, breaches, failures or refusals for all purposes. 8. This Agreement shall be the whole and only agreement with regard to the priority and subordination of the County Loan, the County Loan Documents and the City Loan and the City Loan Documents, and shall supersede and cancel, but only insofar as would affect the priority among the loans and documents referred to hereinabove, any prior agreements as to such subordination including, but not limited to, those provisions, if any, contained in any of such loans and documents which provide for the subordination of the lien or charge thereof to another loan or loans, document or documents, deed or deeds of trust or to a mortgage or mortgages. This Agreement represents the entire agreement among the Parties on the subject matter hereof, and except as expressly provided herein, shall not be affected by reference to any other documents. Neither this Agreement nor any provision hereof may be changed, waived, discharged, or terminated orally, but such may be accomplished only by an instrument in writing signed by the party against whom enforcement of the change, waiver, discharge, or termination is sought. 9. All Notices provided for in this Agreement shall be deemed received when personally delivered, or two (2) days following mailing by certified mail, return receipt requested. All mailing shall be addressed to the respective parties at their addresses set forth below, or at such other address as each party may designate in writing: County: 144\225\1992535.6 County of Riverside c/o Housing Authority of the County of Riverside County 5555 Arlington Avenue, Riverside, CA 92504 Attention: John Aguilar 5 Subordination Agreement City: Borrower: City of Temecula 41000 Main St. Temecula, CA 92590 Attention: City Manager Summerhouse Housing 3, L.P. 600 California St., Suite 900 San Francisco, CA 94108 Attention: President/CEO 10. This Agreement shall be governed by and construed in accordance with the laws of the State of California. Any legal action related to the performance or interpretation of this Agreement shall be filed only in the Superior Court of the State of California located in Riverside, California, and the parties waive any provision of law providing for a change of venue to another location. If any of the provisions or terms of this Agreement shall for any reason be held invalid or unenforceable, such invalidity or unenforceability shall not affect any other of the terms hereof, and this Agreement shall be construed as if such unenforceable term had never been contained herein. 11. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original and all of which together shall constitute and be construed as one and the same instrument. 12. This Agreement shall be binding on and inure to the benefit of the legal representatives, heirs, successors and assigns of the parties. [REMAINDER OF PAGE INTENTIONALLY BLANK] [SIGNATURES ON FOLLOWING PAGE] 6 Subordination Agreement 144\225\1992535.6 IN WITNESS WHEREOF, the City, Borrower, and County have executed this Agreement as of the dates set forth below. BORROWER: SUMMERHOUSE HOUSING 3, L.P., a California limited partnership By: BRIDGE SC, LLC, a California limited liability company, its administrative general partner By: BRIDGE Housing Corporation — Southern California, its sole member/manager By: CITY: Kimberly McKay, Vice President CITY OF TEMECULA, a municipal corporation By: Aaron Adams, City Manager ATTEST: Randi Johl MMC, City Clerk City Attorney APPROVED AS TO FORM: RICHARDS, WATSON & GERSHON Bruce Galloway S-1 Subordination Agreement 144\225\1992535.6 COUNTY: COUNTY OF RIVERSIDE, a political subdivision of the State of California By: Date: Heidi Marshall, Assistant Director APPROVED AS TO FORM Gregory P. Priamos County Counsel By: Jhaila R. Brown Deputy County Counsel [SIGNATURES MUST BE NOTARIZED] S-2 Subordination Agreement 144\225\1992535.6 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF On personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify UNDER PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. , before me, ) ) , Notary Public, 144\225\1992535.6 Name: Notary Public S-3 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF On personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify UNDER PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. , before me, ) ) , Notary Public, 144\225\1992535.6 Name: Notary Public S-4 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF On personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify UNDER PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. , before me, ) ) , Notary Public, 144\225\1992535.6 Name: Notary Public S-5 EXHIBIT A LEGAL DESCRIPTION OF THE PROPERTY The land referred to in this Report is situated in the County of Riverside, City of Temecula, State of California, and is described as follows: PARCEL ONE: That certain parcel of land situated in the City of Temecula, County of Riverside, State of California, being that portion of Lot "B" of No. Tract 33891 as shown on the map recorded in Book 424, Pages 82 through 84, inclusive, of Maps in the Office of the County Recorder of said Riverside County, together with that portion of Parcel 1 of Parcel Map No. 36219 as shown on the map filed in Book 231, Page 58 through 60, inclusive of Parcel Maps in the Office of said Riverside County Recorder, described as follows: Commencing at the northeasterly corner of said Lot "B"; Thence along the easterly line of said Lot "B" South 16° 56' 06" East 91.99 feet to the easterly prolongation of the northerly line of Parcel 2 of said Parcel Map No. 36219; Thence along the easterly prolongation, said northerly line of Parcel 2 and the westerly prolongation of said northerly line South 73° 04' 07" West 562.85 feet to the westerly line of said Parcel 1; Thence along said westerly line North 09° 21' 50" West 92.83 feet to the northwesterly corner of sai d Parcel 1 Thence along the northerly line of said Parcel 1 and the northerly line of said Lot "B" North 73° 04' 17" East 550.62 to the Point of Beginning. Being Parcel B as shown on the Lot Line Adjustment No. PA13-0056, recorded April 1, 2013, Instrument No. 2013-0154092, in the Official Records of Riverside County. PARCEL TWO: Rights and Easements granted in that certain Reciprocal Easement, Joint Use and Maintenance Agreement dated April 2, 2013, and recorded April 4, 2013 as instrument No. 2013-161381, in the Official Records of Riverside County. APN: 959-080-033 (formerly portion of 959-080-023 & 959-080-024) A-1 144\225\1992535.6 RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA MAKING FINDINGS AND APPROVING SUBORDINATION AGREEMENTS WITH CITIBANK, N.A. AND THE COUNTY OF RIVERSIDE TO FACILITATE CITIBANK, N.A. AND COUNTY CONSTRUCTION LOANS FOR THE MADERA VISTA APARTMENTS DEVELOPMENT WHEREAS, the former Temecula Redevelopment Agency ("RDA") entered into an Owner Participation and Loan Agreement with Summerhouse Housing Associates, L.P. dated September 22, 2009, which was amended eight times (the "OPA"), and the City has succeeded to the rights and obligations of the RDA under the OPA as the successor to the housing assets of the RDA. WHEREAS, Section 9.10 of the OPA authorizes the Executive Director of the RDA (now, the City Manager of the City as successor to RDA housing assets) to execute reasonable subordination agreements subordinating the existing deed of trust and regulatory agreement in favor of the RDA (now the City) to liens securing construction and permanent financing for the development of property that is subject to the OPA (the "Property"). WHEREAS, City staff and the City Attorney's office have negotiated both a subordination agreement with Citibank, N.A. (and have reviewed the Citibank loan documents referred to therein) and a subordination agreement with the County of Riverside (and have reviewed the County loan documents referred to therein), and have determined that: (i) loan documents for the Citibank and County loans constitute construction and permanent financing necessary to develop the Property in accordance with and as required by the OPA; (ii) both subordination agreements are reasonable; (iii) neither Citibank nor the County would make their loans without the Subordination Agreements being executed by the City in order to subordinate the City's deed of trust and regulatory agreement and related documents to the Citibank and County loan documents (including deeds of trust in favor of Citibank and the County securing such loans); and (iv) substantial comparable financing is not reasonably available without such subordination. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The City Council finds, determines and declares that an economically feasible alternative method of financing the development on terms and conditions substantially comparable to the terms and conditions of the proposed Citibank and County loans, but without subordination of the City's deed of trust, regulatory agreement, OPA and related documents is not reasonably available, and each of the subordination agreements contains a written commitment reasonably designed to protect the City's investment in the event of default (specifically a right of the City to cure a default on Citibank loan or the County loan). The foregoing findings are made under California Health and Safety Code Section 33334.14(a)(4) and 33334.14(a)(4)(A). Section 2. The City Council of the City of Temecula hereby approves that certain "Subordination and Intercreditor Agreement" with Citibank, N.A. and that certain [Subordination and Intercreditor Agreement] with the County (collectively, the "Subordination Agreements") in the forms attached hereto as Exhibit "A", but with such changes as may be approved by the City Manager as being necessary or convenient to effectuate the purposes of the Agreement. The City Manager is hereby authorized to execute the Subordination Agreements on behalf of the City. A copy of the final Subordination Agreement when executed by the Mayor and the other parties thereto, shall be placed on file in the Office of the City Clerk. Section 3. The City Manager (or his designee), is hereby authorized, on behalf of the City, to take all actions necessary and appropriate to carry out and implement the Agreements and to administer the City's obligations, responsibilities and duties to be performed under the Subordination Agreements and any related documents, including, but not limited to, the approval and execution on behalf of the City of escrow instructions and other implementing agreements and documents. Section 4. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 13th day of December, 2016. Michael S. Naggar, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 16- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 13th day of December, 2016, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk EXHIBIT "A" FORMS OF SUBORDINATION AGREEMENTS (Attached.) WHEN RECORDED MAIL TO: Citibank, N.A. Transaction Management Group/Post Closing 390 Greenwich Street, 2nd Floor New York, New York 10013 Attention: Tanya Jimenez Re: Madera Vista - Deal ID No. 23692 SUBORDINATION AND INTERCREDITOR AGREEMENT THIS SUBORDINATION AND INTERCREDITOR AGREEMENT (this "Agreement") dated as of December 1, 2016, is made by and between the CITY OF TEMECULA, a municipal corporation, as successor to the housing assets of the Redevelopment Agency of the City of Temecula ("Junior Lender"), and CITIBANK, N.A., a national banking association ("Senior Lender") and acknowledged by SUMMERHOUSE HOUSING 3, L.P., a California limited partnership ("Borrower"). The date of this Agreement as set forth above is for reference purposes only, and this Agreement will not be effective and binding until the Closing Date (as defined in the Loan Agreement). RECITALS: A. Borrower has applied to the California Municipal Finance Authority, a joint exercise of powers authority duly organized and existing under the laws of the State of California ("Governmental Lender"), for a loan (the "Senior Loan") for the acquisition, construction, development, equipping and/or operation of the Property (as hereinafter defined). B. The Senior Loan is evidenced by that certain Multifamily Note, dated as of the Closing Date, in the maximum principal amount of $5,865,050 made by Borrower payable to the order of Governmental Lender (the "Note") and that certain Borrower Loan Agreement, dated as of the date hereof, by and between Borrower and Governmental Lender (the "Borrower Loan Agreement"). C. The Senior Loan is secured by, among other things, that certain Multifamily Deed of Trust, Assignment of Rents, Security Agreement and Fixture Filing, dated as of the date hereof, executed by Borrower for the benefit of Governmental Lender (as the same may from time to time be extended, consolidated, substituted for, modified, increased, amended and supplemented, "Senior Security Instrument"), which Senior Security Instrument shall be recorded concurrently herewith in Riverside County, California ("Official Records") and encumbers the Property. D. Borrower requested that Senior Lender enter into that certain Funding Loan Agreement dated as of the date hereof, between Governmental Lender and Senior Lender, pursuant to which Senior Lender will make a loan to Governmental Lender (the "Funding LEGAL US W # 87553320.6 Load"), the proceeds of which will be used to make the Senior Loan pursuant to the Borrower Loan Agreement to Borrower. E. The Senior Note, the Senior Security Instrument and the Borrower Loan Agreement have each been assigned by Governmental Lender to Senior Lender to secure the Funding Loan. The Borrower and Senior Lender have entered into that certain Construction Funding Agreement dated as of the date hereof (the "Construction Funding Agreement") regarding the manner in which the improvements at the Property will be completed and paid for. F. Junior Lender has made a subordinate loan (the "Junior Loan") to Borrower in the original principal amount of $721,345, which Junior Loan is evidenced by that certain Promissory Note Secured by Deed of Trust dated as of April 1, 2013 made by Borrower to Junior Lender (the "Junior Note") and secured by, the Junior Security Instrument (as hereinafter defined) encumbering the Property. The Junior Loan has been advanced to Borrower pursuant to that certain Owner Participation and Loan Agreement dated as of September 22, 2009 by and between Summerhouse Housing Associates, L.P., a California limited partnership, and the Redevelopment Agency of the City of Temecula, as amended by that certain First Amendment to Owner Participation and Loan Agreement dated July 22, 2010, as amended by that certain Second Amendment to Owner Participation and Loan Agreement dated October 12, 2010, as amended by that certain Third Amendment to Owner Participation and Loan Agreement dated March 12, 2011, as amended by that certain Fourth Amendment to Owner Participation and Loan Agreement dated March 22, 2011, as amended by that certain Fifth Amendment to Owner Participation and Loan Agreement dated June 23, 2011, as amended by that certain Sixth Amendment to and Partial Assignment of Owner Participation and Loan Agreement dated April 1, 2013, as amended by that certain Seventh Amendment to Owner Participation and Loan Agreement dated March 10, 2015, and that certain Eighth Amendment to Owner Participation and Loan Agreement dated May 16, 2016 by and between Borrower and Junior Lender (as amended and assigned, the "Junior Loan Agreement"). G. As a condition to the making of the Senior Loan, Senior Lender requires that Junior Lender execute and deliver this Agreement. NOW, THEREFORE, for Ten Dollars ($10.00) and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, and to induce the making of the Senior Loan and to induce Senior Lender to consent to the Junior Loan and the Junior Security Instrument, Junior Lender hereby agrees as follows: 1. Definitions. Capitalized terms used but not defined in this Agreement shall have the meanings ascribed thereto in the Senior Security Instrument. As used in this Agreement, the terms set forth below shall have the respective meanings indicated: "Bankruptcy Proceeding" means any bankruptcy, reorganization, insolvency, composition, restructuring, dissolution, liquidation, receivership, assignment for the benefit of creditors, or custodianship action or proceeding under any federal or state law with respect to Borrower, any guarantor of any of the Senior Indebtedness, any of their respective properties, or any of their respective partners, members, officers, directors, or shareholders. LEGAL US W # 87553320.6 "Casualty" means the occurrence of damage to or loss of any of the Property by fire or other casualty. "Condemnation" means any proposed or actual condemnation or other taking, or conveyance in lieu thereof, of all or any part of the Property, whether direct or indirect. "Enforcement Action" means any exercise of any of Junior Lender's remedies under the Junior Security Instrument or any of the other Junior Loan Documents, including, without limitation, any of the following: (i) the acceleration of all or any part of the Junior Indebtedness, (ii) the commencement of any judicial or non judicial action of proceeding to enforce any obligation of Borrower under any of the Junior Loan Documents, collect any monies payable to Borrower or have a receiver appointed to collect any monies payable to Borrower, or foreclose the lien(s) created by the Junior Security Instrument, (iii) the filing or joining in the filing of any involuntary Bankruptcy Proceeding against Borrower or any person or entity which owns a direct or indirect interest in Borrower, (iv) the advertising of or commencement of any foreclosure or trustee's sale proceedings, (v) the exercise of any power of sale, (vi) the acceptance of a deed or assignment in lieu of foreclosure or sale, (vii) the collecting of Rents, (viii) the obtaining of or seeking of the appointment of a receiver, (ix) the seeking of default interest, (x) the taking of possession or control of any of the Property, (xi) the commencement of any suit or other legal, administrative, or arbitration proceeding based upon the Junior Note or any other of the Junior Loan Documents, (xii) the exercising of any banker's lien or rights of set- off or recoupment, or (xiii) the taking of any other enforcement action against Borrower, any other party liable for any of the Junior Indebtedness or obligated under any of the Junior Loan Documents, or the Property. "Enforcement Action Notice" means a written notice from Junior Lender to Senior Lender, given following a Junior Loan Default and the expiration of any notice or cure periods provided for such Junior Loan Default in the Junior Loan Documents, setting forth in reasonable detail the Enforcement Action proposed to be taken by Junior Lender. "Junior Indebtedness" means all indebtedness of any kind at any time evidenced or secured by, or arising under, the Junior Loan Documents, whether incurred, arising or accruing before or after the filing of any Bankruptcy Proceeding. "Junior Loan Default" means any act, failure to act, event, condition, or occurrence which constitutes, or which with the giving of notice or the passage of time, or both, would constitute, an "Event of Default" as defined in the Junior Security Instrument. "Junior Loan Documents" means, collectively, the Junior Note, the Junior Security Instrument, the Junior Loan Agreement, the Junior Regulatory Agreement and all other documents evidencing, securing or delivered in connection with the Junior Loan, all of which are listed on Exhibit B attached hereto, together with such modifications, amendments and supplements thereto as are approved in writing by Senior Lender prior to their execution. "Junior Regulatory Agreement" means that certain Amended and Restated Regulatory Agreement, Right of First Offer, and Purchase Option dated as of May 16, 2016, by Borrower and Junior Lender, recorded in the Official Records on June 7, 2016 as Instrument No. 2016 - LEGAL US W # 87553320.6 0231653, as the same may from time to time be extended, consolidated, substituted for, modified, amended or supplemented upon receipt of the consent of Senior Lender. "Junior Security Instrument" means that certain Deed of Trust With Assignment of Rents, Security Agreement, and Fixture Filing dated as of April 1, 2013, made by Borrower for the benefit of Junior Lender to secure the Junior Loan, recorded in the Official Records on April 5, 2013 as Instrument No. 2013-20130163320, as the same may from time to time be extended, consolidated, substituted for, modified, amended or supplemented upon receipt of the consent of Senior Lender. "Loan Agreement" means that certain Construction Funding Agreement, dated as of the date hereof, by and between Borrower and Senior Lender relating to the Senior Loan. "Loss Proceeds" means all monies received or to be received under any insurance policy, from any condemning authority, or from any other source, as a result of any Condemnation or Casualty. "Property" means (i) the land and improvements known or to be known as Madera Vista Phase 3 Apartments, located in the City of Temecula, Riverside County, California, which Property is more particularly described on Exhibit A attached hereto, and (ii) all furniture, fixtures and equipment located at such apartments and other property, accounts, deposits and rights and interests of Borrower encumbered by the Senior Security Instrument and/or the other Senior Loan Documents. "Senior Indebtedness" means all indebtedness of any kind at any time evidenced or secured by, or arising under, the Senior Loan Documents, whether incurred, arising or accruing before or after the filing of any Bankruptcy Proceeding. "Senior Loan Documents" means, collectively, the Senior Security Instrument, the Senior Note, the Loan Agreement and all of the other documents, instruments and agreements now or hereafter evidencing, securing or otherwise executed in connection with the Senior Loan, as the same may from time to time be extended, consolidated, substituted for, modified, increased, amended and supplemented in accordance with the provisions of this Agreement (excluding any amendments which require Junior Lender consent pursuant to Section 2(h) below to which Junior Lender has not consented). "Senior Loan Default" means any act, failure to act, event, condition, or occurrence which constitutes, or which with the giving of notice or the passage of time, or both, would constitute, an "Event of Default" as defined in the Senior Security Instrument. "Senior Note" means the Note, as defined by the Senior Security Instrument, as the same may from time to time be extended, consolidated, substituted for, modified, increased, amended and supplemented. "Senior Security Instrument" has the meaning set forth in the Recitals to this Agreement. LEGAL US W # 87553320.6 2. Junior Loan and Junior Loan Documents are Subordinate; Acts by Senior Lender do not Affect Subordination. (a) Junior Lender hereby covenants and agrees on behalf of itself and its successors and permitted assigns that the Junior Indebtedness is and shall at all times continue to be, subordinate, subject and inferior (in payment and priority) to the prior payment in full of the Senior Indebtedness, and that the liens, rights, payment interests, priority interests and security interests granted to Junior Lender in connection with the Junior Loan and under the Junior Loan Documents are, and are hereby expressly acknowledged to be in all respects and at all times, subject, subordinate and inferior in all respects to the liens, rights, payment, priority and security interests granted to Senior Lender under the Senior Loan and the Senior Loan Documents and the terms, covenants, conditions, operations and effects thereof. (b) Except as expressly set forth herein, repayment of the Junior Indebtedness, is and shall be postponed and subordinated to repayment in full of the Senior Loan. Prior to a Senior Loan Default (regardless of whether such Senior Loan Default occurs prior to or during the pendency of a Bankruptcy Proceeding), Junior Lender shall be entitled to receive and retain payments made pursuant to and in accordance with the terms of the Junior Loan Documents; provided, however, that no such payment is made more than ten (10) days in advance of the due date thereof. Junior Lender agrees that from and after such time as it has received from either Senior Lender or Borrower written notice that a Senior Loan Default then exists (which has not been expressly waived in writing by Senior Lender) or otherwise has actual knowledge of such a Senior Loan Default, Junior Lender shall not receive or accept any payments under the Junior Loan. If (i) Junior Lender receives any payment, property, or asset of any kind or in any form on account of the Junior Indebtedness (including, without limitation, any proceeds from any Enforcement Action) after a Senior Loan Default of which Junior Lender has actual knowledge or has been given notice of, or (ii) Junior Lender receives, voluntarily or involuntarily, by operation of law or otherwise, any payment, property, or asset in or in connection with any Bankruptcy Proceeding, such payment, property, or asset will be received and held in trust for Senior Lender. Junior Lender will promptly remit, in kind and properly endorsed as necessary, all such payments, properties, and assets to Senior Lender. Senior Lender shall apply any payment, asset, or property so received from Junior Lender to the Senior Indebtedness in such order, amount (with respect to any asset or property other than immediately available funds), and manner as Senior Lender shall determine in its sole and absolute discretion. (c) Without limiting the complete subordination of the Junior Indebtedness to the payment in full of the Senior Indebtedness, in any Bankruptcy Proceeding, upon any payment or distribution (whether in cash, property, securities, or otherwise) to creditors (i) the Senior Indebtedness shall first be paid in full in cash before Junior Lender shall be entitled to receive any payment or other distribution on account of or in respect of the Junior Indebtedness, and (ii) until all of the Senior Indebtedness is paid in full in cash, any payment or distribution to which Junior Lender would be entitled but for this Agreement (whether in cash, property, or other assets) shall be made to Senior Lender. LEGAL US W # 87553320.6 (d) The subordination of the Junior Indebtedness shall continue in the event that any payment under the Senior Loan Documents (whether by or on behalf of Borrower, as proceeds of security or enforcement of any right of set-off or otherwise) is for any reason repaid or returned to Borrower or its insolvent estate, or avoided, set aside or required to be paid to Borrower, a trustee, receiver or other similar party under any bankruptcy, insolvency, receivership or similar law. In such event, the Senior Indebtedness or part thereof originally intended to be satisfied shall be deemed to be reinstated and outstanding to the extent of any repayment, return, or other action, as if such payment on account of the Senior Indebtedness had not been made. (e) The subordination of the Junior Loan Documents and of the Junior Indebtedness shall apply and continue notwithstanding (i) the actual date and time of execution, delivery, recording, filing or perfection of the Senior Security Instrument and other Senior Loan Documents and of the Junior Security Instrument and other Junior Loan Documents, and (ii) the availability of any collateral to Senior Lender, including the availability of any collateral other than the Property. (f) By reason of, and without in any way limiting, the full subordination of the Junior Indebtedness and the Junior Loan Documents provided for in this Agreement, all rights and claims of Junior Lender under the Junior Security Instrument or under the Junior Loan Documents in or to the Property or any portion thereof, the proceeds thereof, the Leases thereof, the Rents, issues and profits therefrom, and the Loss Proceeds payable with respect thereto, are expressly subject and subordinate in all respects to the rights and claims of Senior Lender under the Senior Loan Documents in and to the Property or any portion thereof, the proceeds thereof, the Leases thereof, the Rents, issues and profits therefrom, and the Loss Proceeds payable with respect thereto. (g) If Junior Lender, by indemnification, subrogation or otherwise, shall acquire any lien, estate, right or other interest in any of the Property, that lien, estate, right or other interest shall be fully subject and subordinate to the receipt by Senior Lender of payment in full of the Senior Indebtedness, and to the Senior Loan Documents, to the same extent as the Junior Indebtedness and the Junior Loan Documents are subordinate pursuant to this Agreement. (h) Junior Lender hereby acknowledges and agrees that Senior Lender may, without the consent or approval of Junior Lender, agree with Borrower to extend, consolidate, modify, increase or amend any or all the Senior Loan Documents and otherwise act or fail to act with respect to any matter set forth in any Senior Loan Document (including, without limitation, the exercise of any rights or remedies, waiver, forbearance or delay in enforcing any rights or remedies, the declaration of acceleration, the declaration of defaults or events of default, the release, in whole or in part, of any collateral or other property, and any consent, approval or waiver), and all such extensions, consolidations, modifications, amendments acts and omissions shall not release, impair or otherwise affect Junior Lender' s obligations and agreements hereunder. Notwithstanding the foregoing, Senior Lender shall not, without the prior written consent of Junior Lender, amend the Senior Loan Documents to (i) increase the amount of the Senior Loan (other than in connection with protective advance), (ii) increase the interest LEGAL US W # 87553320.6 rate under the Senior Note, (iii) accelerate, other than upon a Senior Loan Default, the term of the Senior Loan, or (iv) materially increases the obligations of the Borrower under the Senior Loan Documents. 3. Junior Lender Agreements. (a) Without the prior written consent of Senior Lender in each instance, Junior Lender shall not (i) amend, modify, waive, extend, renew or replace any provision of any of the Junior Loan Documents, or (ii) pledge, assign, transfer, convey, or sell any interest in the Junior Indebtedness or any of the Junior Loan Documents; or (iii) accept any payment on account of the Junior Indebtedness other than a regularly scheduled payment of interest or principal and interest made not earlier than ten (10) days prior to the due date thereof; or (iv) take any action which has the effect of increasing the Junior Indebtedness; or (v) appear in, defend or bring any action in connection with the Property; or (vi) take any action concerning environmental matters affecting the Property. Regardless of any contrary provision in the Junior Loan Documents, Junior Lender shall not collect payments for the purpose of escrowing for any cost or expense related to the Property or for any portion of the Junior Indebtedness. (b) Junior Lender hereby agrees that Senior Lender may, at its option (but without any obligation to do so), at any time (including during the pendency of a Bankruptcy Proceeding), purchase the Junior Loan at par (and without liability for any prepayment premiums or liquidated damages set forth in the Junior Loan Documents). Such transfer and assignment of the Junior Loan shall be without representation or recourse, except that Junior Lender shall represent that it is the sole holder of the Junior Loan, that it has authority to assign and convey the Junior Loan Documents, that, to the best of its knowledge, there are no defaults or breaches under the Junior Loan Documents, and as to the total amount then outstanding under the Junior Loan. . Junior Lender shall give Senior Lender a concurrent copy of each notice of a Junior Loan Default, Enforcement Action Notice or other material notice given by Junior Lender under the Junior Loan Documents. Notwithstanding any contrary provision in the Junior Loan Documents, Senior Lender shall have the right, but shall not have any obligation, to cure any Junior Loan Default until ninety (90) days following Senior Lender's receipt of an Enforcement Action Notice given by Junior Lender as a consequence of the Junior Loan Default. Senior Lender shall not be subrogated to the rights of Junior Lender under the Junior Loan Documents by reason of Senior Lender having cured any Junior Loan Default. However, Junior Lender acknowledges that all amounts advanced or expended by Senior Lender to cure a Junior Loan Default shall be added to and become a part of the Senior Indebtedness pursuant to the terms of the Senior Security Instrument. (c) In the event and to the extent that each of Senior Lender and Junior Lender have under their respective loan documents certain approval or consent rights over the same subject matters (regardless of whether the obligations or rights are identical or substantially identical), Junior Lender agrees that Senior Lender shall exercise such approval rights on behalf of both Senior Lender and Junior Lender, and Junior Lender shall have no right to object to any such action or approval taken by Senior Lender and shall consent thereto and be bound thereby. Without limiting the generality of the LEGAL US W # 87553320.6 foregoing, Senior Lender shall have all approval, consent and oversight rights in connection with any insurance claims relating to the Property, any decisions regarding the use of insurance proceeds after a casualty loss or condemnation awards, the hiring or firing of property managers, or otherwise related in any way to the Property, and Junior Lender shall have no right to object to any such action or approval taken by Senior Lender and shall consent thereto and be bound thereby. (d) Junior Lender agrees that in any action commenced to enforce the obligation of Borrower to pay any portion of the Junior Indebtedness, the judgment shall not be enforceable personally against Borrower or Borrower's assets, and the recourse of Junior Lender for the collection of the Junior Indebtedness shall be limited to actions against the Property and the rents, profits, issues, products, and income from the Property. (e) Junior Lender shall not commence or join with any other creditor in commencing any Bankruptcy Proceeding involving Borrower, and Junior Lender shall not initiate and shall not be a party to any action, motion or request, in a Bankruptcy Proceeding involving any other person or entity, which seeks the consolidation of some or all of the assets of Borrower into such Bankruptcy Proceeding. In the event of any Bankruptcy Proceeding relating to Borrower or the Property or, in the event of any Bankruptcy Proceeding relating to any other person or entity into which (notwithstanding the covenant in the first sentence of this clause) the assets or interests of Borrower are consolidated, then in either event, the Senior Loan shall first be paid in full before Junior Lender shall be entitled to receive and retain any payment or distribution in respect to the Junior Loan. Junior Lender agrees that (i) Senior Lender shall receive all payments and distributions of every kind or character in respect of the Junior Loan to which Junior Lender would otherwise be entitled, but for the subordination provisions of this Agreement (including without limitation, any payments or distributions during the pendency of a Bankruptcy Proceeding involving Borrower or the Property), and (ii) the subordination of the Junior Loan and the Junior Loan Documents shall not be affected in any way by Senior Lender electing, under Section 1111(b) of the federal bankruptcy code, to have its claim treated as being a fully secured claim. In addition, Junior Lender hereby covenants and agrees that, in connection with a Bankruptcy Proceeding involving Borrower, neither Junior Lender nor any of its affiliates shall (i) make or participate in a loan facility to or for the benefit of Borrower on a basis that is senior to or pari passu with the liens and interests held by Senior Lender pursuant to the Senior Loan Documents, (ii) not vote affirmatively in favor of any plan of reorganization or liquidation unless Senior Lender has also voted affirmatively in favor of such plan, and (iii) not contest the continued accrual of interest on the Senior Indebtedness, in accordance with and at the rates specified in the Senior Loan Documents, both for periods before and for periods after the commencement of such Bankruptcy Proceedings. Junior Lender shall execute and deliver to Senior Lender powers of attorney, assignments or other instruments as may be requested by Senior Lender in order to enable it to exercise the above-described authority or powers with respect to any or all of the Junior Loan Documents, and to collect and receive any and all payments or distributions which may be payable or deliverable at any time upon or with respect to any of the Junior Loan Documents to Junior Lender. LEGAL US W # 87553320.6 (f) Junior Lender covenants and agrees that the effectiveness of this Agreement and the rights of Senior Lender hereunder shall be in no way impaired, affected, diminished or released by any renewal or extension of the time of payment of the Senior Loan, by any delay, forbearance, failure, neglect or refusal of Senior Lender in enforcing payment thereof or in enforcing the lien of or attempting to realize upon the Senior Loan Documents or any other security which may have been given or may hereafter be given for the Senior Loan, by any waiver or failure to exercise any right or remedy under the Senior Loan Documents, or by any other act or failure to act by Senior Lender. Junior Lender acknowledges that Senior Lender, at its sole option, may release all or any portion of the Property from the lien of the Senior Security Instrument, and may release or waive any guaranty, surety or indemnity providing additional collateral to Senior Lender, and Junior Lender hereby waives any legal or equitable right in respect of marshaling it might have, in connection with any release of all or any portion of the Property by Senior Lender, to require the separate sales of any portion of the Property or to require Senior Lender to exhaust its remedies against any portion of the Property or any other collateral before proceeding against any other portion of the Property or other collateral (including guarantees) for the Senior Loan. Senior Lender may pursue all rights and remedies available to it under the Senior Loan Documents, at law, or in equity, regardless of any Enforcement Action Notice or Enforcement Action by Junior Lender. At any time or from time to time and any number of times, without notice to Junior Lender and without affecting the liability of Junior Lender, (a) the time for payment of the Senior Indebtedness may be extended or the Senior Indebtedness may be renewed in whole or in part; (b) the time for Borrower's performance of or compliance with any covenant or agreement contained in the Senior Loan Documents, whether presently existing or hereinafter entered into, may be extended or such performance or compliance may be waived; (c) the maturity of the Senior Indebtedness may be accelerated as provided in the Senior Loan Documents; (d) any Senior Loan Document may be extended, consolidated, modified or amended by Senior Lender and Borrower in any respect, including, but not limited to, an increase in the principal amount; and (e) any security for the Senior Indebtedness may be modified, exchanged, surrendered or otherwise dealt with or additional security may be pledged or mortgaged for the Senior Indebtedness. If, after the occurrence of a Senior Loan Default, Senior Lender acquires title to any of the Property pursuant to a mortgage foreclosure conducted in accordance with applicable law, the lien, operation, and effect of the Junior Security Instrument and other Junior Loan Documents automatically shall terminate with respect to such Property upon Senior Lender's acquisition of title. (g) Junior Lender acknowledges that it entered into the transactions contemplated by the Junior Loan Documents and made the Junior Loan to Borrower without reliance upon any information or advice from Senior Lender. Junior Lender made its own underwriting analysis in connection with the Junior Loan, its own credit review of Borrower, and investigated all matters pertinent, in Junior Lender's judgment, to its determination to make the Junior Loan to Borrower. Junior Lender acknowledges that it is a sophisticated, experienced commercial lender, and was represented by competent counsel in connection with this Agreement. LEGAL US W # 87553320.6 (h) Junior Lender hereby represents and warrants that, as of the date hereof, the entire proceeds of the Junior Loan have been disbursed to Borrower. Junior Lender hereby further represents and warrants that: (i) Junior Lender is now the owner and holder of the Junior Loan Documents; (ii) the Junior Loan Documents are now in full force and effect; (iii) the Junior Loan Documents have not been modified or amended; (iv) no default or event which, with the passing of time or giving of notice would constitute a default, under the Junior Loan Documents has occurred; (v) the current outstanding principal balance of the Junior Indebtedness is $721,345; (vi) no scheduled monthly payments under the Junior Loan Documents have been or will be prepaid except with the prior written consent of Senior Lender; (vii) none of the rights of Junior Lender under any of the Junior Loan Documents are subject to the rights of any third parties, by way of subrogation, indemnification or otherwise; and (viii) there are no other Junior Loan Documents other than those listed on Exhibit B hereto. Borrower further represents and warrants that it has provided to Senior Lender a true, complete, and correct copy of all the Junior Loan Documents. 4. Standstill Agreement; Right to Cure Senior Loan Default. (a) Until such time as any of the Senior Indebtedness has been repaid in full and the Senior Security Instrument has been released and discharged, Junior Lender shall not without either the prior written consent of Senior Lender, which may be withheld in Senior Lender's sole and absolute discretion, or giving at least sixty (60) days' prior written notice of a default under the Junior Loan and Junior Lender's intent to exercise its remedies, take any Enforcement Action, including, without limitation, (i) accelerate the Junior Loan, (ii) exercise any of Junior Lender's remedies under the Junior Security Instrument or any of the other Junior Loan Documents (including, without limitation, the commencement of any judicial or non judicial action of proceeding (a) to enforce any obligation of Borrower under any of the Junior Loan Documents, (b) to collect any monies payable to Borrower, (c) to have a receiver appointed to collect any monies payable to Borrower; or (d) to foreclose the lien(s) created by the Junior Security Instrument) or (iii) file or join in the filing of any involuntary Bankruptcy Proceeding against Borrower or any person or entity which owns a direct or indirect interest in Borrower; provided, however, that such limitation on the remedies of Junior Lender shall not derogate or otherwise limit Junior Lender's rights, following an event of default under the Junior Loan Documents to (a) compute interest on all amounts due and payable under the Junior Loan at the default rate described in the Junior Loan Documents, (b) compute prepayment premiums and late charges, and (c) enforce against any person, other than Borrower and any guarantors or indemnitors under the Senior Loan Documents, any guaranty of the obligations of Borrower under the Junior Loan, and (d) seek specific performance to enforce covenants and agreements of Borrower relating to income, rent, or affordability restrictions contained in the Junior Regulatory Agreement. (b) Senior Lender shall, simultaneously with the sending of any notice of a Senior Loan Default to Borrower, send to Junior Lender a copy of said notice under the Senior Loan Documents; provided, however, failure to do so shall not affect the validity of such notice or any obligation of Borrower to Senior Lender and shall not affect the relative priorities between the Senior Loan and the Junior Loan as set forth herein. LEGAL US W # 87553320.6 Borrower covenants and agrees to forward to Junior Lender, within three (3) business days of Borrower's receipt thereof, a copy of any notice of a Senior Loan Default Borrower receives from Senior Lender. (c) Junior Lender shall have the right, but shall have no obligation, to cure any Senior Loan Default; provided, if Junior Lender shall elect to cure any such Default, it shall so notify Senior Lender and shall commence and complete such curing within any applicable notice or grace period, if any, as Borrower is permitted by the terms of the Senior Loan Documents to cure such Senior Loan Default. Junior Lender shall not be subrogated to the rights of Senior Lender under the Senior Loan Documents by reason of Junior Lender having cured any Senior Loan Default. However, Senior Lender acknowledges that, to the extent so provided in the Junior Loan Documents, amounts advanced or expended by Junior Lender to cure a Senior Loan Default may be added to and become a part of the Junior Indebtedness. (d) Junior Lender agrees that, notwithstanding any contrary provision contained in the Junior Loan Documents, a Senior Loan Default shall not constitute a default under the Junior Loan Documents if no other default occurred under the Junior Loan Documents. (e) Junior Lender acknowledges that any conveyance or other transfer of title to the Property pursuant to a foreclosure of the Junior Security Instrument (including a conveyance or other transfer of title pursuant to the exercise of a power of sale contained in the Junior Security Instrument), or any deed or assignment in lieu of foreclosure or similar arrangement, shall be subject to the transfer provisions of the Senior Loan Documents; and the person (including Junior Lender) who acquires title to the Property pursuant to the foreclosure proceeding (or pursuant to the exercise of a power of sale contained in the Junior Security Instrument) shall not be deemed to be automatically approved by Senior Lender. 5. Insurance. Junior Lender agrees that all original policies of insurance required pursuant to the Senior Security Instrument shall be held by Senior Lender. The preceding sentence shall not preclude Junior Lender from requiring that it be named as a loss payee, as its interest may appear, under all policies of property damage insurance maintained by Borrower with respect to the Property, provided such action does not affect the priority of payment of the proceeds of property damage insurance under the Senior Security Instrument, or that it be named as an additional insured under all policies of liability insurance maintained by Borrower with respect to the Property. 6. Default. Junior Lender and Borrower acknowledge and agree that a default by either such party under this Agreement shall, at the sole option of Senior Lender, constitute a default under the Senior Loan Documents. Each party hereto acknowledges that in the event any party fails to comply with its obligations hereunder, the other parties shall have all rights available at law and in equity, including the right to obtain specific performance of the obligations of such defaulting party and injunctive relief. No failure or delay on the part of any party hereto in exercising any right, power or remedy hereunder shall operate as a waiver LEGAL US W # 87553320.6 thereof, nor shall any single or partial exercise of any such right, power or remedy preclude any other or further exercise thereof or the exercise of any other right, power or remedy hereunder. 7. Enforcement Costs. Borrower and Junior Lender agree to reimburse Senior Lender for any and all costs and expenses (including reasonable attorneys' fees) incurred by Senior Lender in connection with enforcing its rights against Junior Lender under this Agreement. 8. Notices. Any notice which any party hereto may be required or may desire to give hereunder shall be deemed to have been given and shall be effective only if it is in writing and (i) delivered personally, (ii) mailed, postage prepaid, by United State registered or certified mail, return receipts requested, (iii) delivered by overnight express courier or (iv) sent by telecopier, in each instance addressed as follows: To Junior Lender: If to Senior Lender: With a copy to: Prior to the Conversion Date, with a copy to: City of Temecula 41000 Main St Temecula, CA 92590 Attention: City Manager Citibank, N.A. 390 Greenwich Street, 2nd Floor New York, New York 10013 Attention: Transaction Management Group Re: Madera Vista - Deal ID No. 23692 Facsimile: (212) 723-8209 Citibank, N.A. 325 East Hillcrest Drive, Suite 160 Thousand Oaks, California 91360 Attention: Operations Manager/Asset Manager Re: Madera Vista - Deal ID No. 23692 Facsimile: (805) 557-0924 Citibank, N.A. 390 Greenwich Street, 2nd Floor New York, New York 10013 Attention: Account Specialist Re: Madera Vista - Deal ID No. 23692 Facsimile: (212) 723-8209 Following the Conversion Citibank N.A. Date, with a copy to: c/o Berkadia Commercial Servicing Department 323 Norristown Road, Suite 300 Ambler, Pennsylvania 19002 Attention: Client Relations Manager Re: Madera Vista - Deal ID No. 23692 LEGAL US W # 87553320.6 And a copy of any notices of default sent to: Facsimile: (215) 328-0305 Citibank, N.A. 388 Greenwich Street New York, New York 10013 Attention: General Counsel's Office Re: Madera Vista - Deal ID No. 23692 Facsimile: (646) 291-5754 or at such other addresses or to the attention of such other persons as may from time to time be designated by the party to be addressed by written notice to the other in the manner herein provided. Notices, demands and requests given in the manner aforesaid shall be deemed sufficiently served or given for all purposes hereunder when received or when delivery is refused or when the same are returned to sender for failure to be called for. 9. WAIVER OF TRIAL BY JURY. TO THE MAXIMUM EXTENT PERMITTED UNDER APPLICABLE LAW, EACH OF THE PARTIES HERETO (A) COVENANTS AND AGREES NOT TO ELECT A TRIAL BY JURY WITH RESPECT TO ANY ISSUE ARISING OUT OF THIS AGREEMENT OR THE RELATIONSHIP BETWEEN THE PARTIES THAT IS TRIABLE OF RIGHT BY A JURY AND (B) WAIVES ANY RIGHT TO TRIAL BY JURY WITH RESPECT TO SUCH ISSUE TO THE EXTENT THAT ANY SUCH RIGHT EXISTS NOW OR IN THE FUTURE. THIS WAIVER OF RIGHT TO TRIAL BY JURY IS SEPARATELY GIVEN BY EACH PARTY, KNOWINGLY AND VOLUNTARILY WITH THE BENEFIT OF COMPETENT LEGAL COUNSEL. IF FOR ANY REASON THIS WAIVER IS DEEMED TO BE UNENFORCEABLE, ALL SUCH DISPUTES SHALL BE RESOLVED BY JUDICIAL REFERENCE PURSUANT TO THE PROVISIONS OF SECTION 43(J) OF THE SENIOR SECURITY INSTRUMENT. 10. Term. The term of this Agreement shall commence on the date hereof and shall continue until the earliest to occur of the following events: (i) the payment of all of the principal of, interest on and other amounts payable under the Senior Loan Documents; (ii) the payment of all of the principal of, interest on and other amounts payable under the Junior Loan Documents, other than by reason of payments which Junior Lender is obligated to remit to Senior Lender pursuant to the terms hereof; (iii) the acquisition by Senior Lender of title to the Property pursuant to a foreclosure, or a deed in lieu of foreclosure, of (or the exercise of a power of sale contained in) the Senior Security Instrument; or (iv) the acquisition by Junior Lender of title to the Property pursuant to a foreclosure, or a deed in lieu of foreclosure, of (or the exercise of a power of sale contained in) the Junior Security Instrument, but only if such acquisition of title does not violate any of the terms of this Agreement. LEGAL US W # 87553320.6 11. Miscellaneous. (a) Junior Lender shall, within ten (10) business days following a request from Senior Lender, provide Senior Lender with a written statement setting forth the then current outstanding principal balance of the Junior Loan, the aggregate accrued and unpaid interest under the Junior Loan, and stating whether, to the knowledge of Junior Lender, any default or event of default exists under the Junior Loan, and containing such other information with respect to the Junior Indebtedness as Senior Lender may require. Upon notice from Senior Lender from time to time, Junior Lender shall execute and deliver such additional instruments and documents, and shall take such actions, as are required by Senior Lender in order to further evidence or effectuate the provisions and intent of this Agreement. (b) This Agreement shall bind and inure to the benefit of all successors and assigns of Junior Lender and Senior Lender. Senior Lender may assign its interest in the Senior Loan Documents without notice to or consent of Junior Lender. Junior Lender may only assign its rights and interests hereunder following the prior written consent of Senior Lender, which consent may be withheld or conditioned in its sole and absolute discretion. (c) Senior Lender hereby consents to the Junior Loan and the Junior Loan Documents; provided, however, that this Agreement does not constitute an approval by Senior Lender of the terms of the Junior Loan Documents. Junior Lender hereby consents to the Senior Loan and the Senior Loan Documents; provided, however, that this Agreement does not constitute an approval by Junior Lender of the terms of the Senior Loan Documents. (d) This Agreement may be executed in multiple counterparts, each of which shall constitute an original document and all of which together shall constitute one agreement. (e) IN ALL RESPECTS, INCLUDING, WITHOUT LIMITATION, MATTERS OF CONSTRUCTION AND PERFORMANCE OF THIS AGREEMENT AND THE OBLIGATIONS ARISING HEREUNDER, THIS AGREEMENT HAS BEEN ENTERED INTO AND DELIVERED IN, AND SHALL BE CONSTRUED IN ACCORDANCE WITH AND GOVERNED BY, THE LAWS OF THE STATE WHERE THE PROPERTY IS LOCATED, WITHOUT GIVING EFFECT TO ANY PRINCIPLES OF CONFLICTS OF LAW. (f) Time is of the essence in the performance of every covenant and agreement contained in this Agreement. (g) If any provision or remedy set forth in this Agreement for any reason shall be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision or remedy of this Agreement and this Agreement shall be construed as if such invalid, illegal or unenforceable provision or LEGAL US W # 87553320.6 remedy had never been set forth herein, but only to the extent of such invalidity, illegality or unenforceability. (h) Each party hereto hereby represents and warrants that this Agreement has been duly authorized, executed and delivered by it and constitutes a legal, valid and binding agreement enforceable in all material respects in accordance with its terms. (i) Borrower hereby acknowledges and consents to the execution of this Agreement, and agrees to be bound by the provisions hereof that are applicable to Borrower. Solely as between Senior Lender and Junior Lender, all of the signatories below hereby agree that to the extent of any conflict between the terms and provisions of this Agreement and the terms and provisions of the Senior Loan Documents and/or the Junior Loan Documents respectively, the terms and provisions of this Agreement shall govern and control. By executing this Agreement in the place provided below, Borrower hereby (i) acknowledges the provisions hereof, (ii) agrees not to take any action inconsistent with Senior Lender's rights or Junior Lender's rights under this Agreement, (iii) waives and relinquishes to the maximum extent permitted by law any and all rights, defenses and claims now existing or hereinafter accruing relating to Junior Lender's forbearance from exercising any rights and remedies pursuant to Section 4 of this Agreement, including, without limitation, any defenses based on the statute of limitations or any equitable defenses, such as laches, and (iv) acknowledges and agrees that (A) this Agreement is entered into for the sole protection and benefit of Senior Lender and Junior Lender (and their respective successors, assigns and participants), and no other person (including Borrower) shall have any benefits, rights or remedies under or by reason of this Agreement, (B) nothing in this Agreement is intended, or shall be construed to, relieve or discharge the obligations or liabilities of any third party (including Borrower under the Senior Loan Documents and the Junior Loan Documents), (c) neither of them nor any of their affiliates shall be, or be deemed to be, beneficiaries of any of the provisions hereof or have any rights hereunder whatsoever, and (D) no provision of this Agreement is intended to, or shall be construed to, give any such third party (including Borrower) any right subrogating to the rights of, or action against, Senior Lender or Junior Lender. (j) No amendment, supplement, modification, waiver or termination of this Agreement shall be effective against any party unless such amendment, supplement, modification, waiver or termination is contained in a writing signed by such party. (k) No party other than Senior Lender and Junior Lender shall have any rights under, or be deemed a beneficiary of any of the provisions of, this Agreement. (1) Nothing herein or in any of the Senior Loan Documents or Junior Loan Documents shall be deemed to constitute Senior Lender as a joint venturer or partner of Junior Lender. 12. Attached Exhibits. LEGAL US W # 87553320.6 The following Exhibits are attached to this Agreement and are incorporated by reference herein as if more fully set forth in the text hereof: Exhibit A — Legal Description Exhibit B — Junior Loan Documents Exhibit C — Modifications to Subordination and Intercreditor Agreement The terms of this Agreement are modified and supplemented as set forth in said Exhibits. To the extent of any conflict or inconsistency between the terms of said Exhibits and the text of this Agreement, the terms of said Exhibits shall be controlling in all respects. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] LEGAL US W # 87553320.6 IN WITNESS WHEREOF, the undersigned have duly executed and delivered this Subordination and Intercreditor Agreement or caused this Subordination and Intercreditor Agreement to be duly executed and delivered by their respective authorized representatives as of the date first set forth above. JUNIOR LENDER: CITY OF TEMECULA, a municipal corporation By: Aaron Adams, City Manager ATTEST: Randi Johl MMC, City Clerk APPROVED AS TO FORM: RICHARDS, WATSON & GERSHON Bruce Galloway City Attorney S-1 LEGAL US W # 87553320 SENIOR LENDER: CITIBANK, N.A. By: Name: Title: S-2 LEGAL US_W # 87553320 ACKNOWLEDGED AND AGREED AS OF THE DATE FIRST SET FORTH ABOVE: BORROWER: SUMMERHOUSE HOUSING 3, L.P., a California limited partnership By: BRIDGE SC, LLC, a California limited liability company, its managing general partner By: BRIDGE Housing Corporation — Southern California, a California nonprofit public benefit corporation, its sole member/manager By: LEGAL US_W # 87553320 Kimberly McKay, Vice President S-3 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE COUNTY OF OF CALIFORNIA On before me, (here insert name and title of the officer), personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) LEGAL US W # 87553320.6 EXHIBIT A LEGAL DESCRIPTION Real property located in the County of Riverside, State of California, more particularly described as follows: PARCEL ONE: That certain parcel of land situated in the City of Temecula, County of Riverside, State of California, being that portion of Lot "B" of No. Tract 33891 as shown on the map recorded in Book 424, Pages 82 through 84, inclusive, of Maps in the Office of the County Recorder of said Riverside County, together with that portion of Parcel 1 of Parcel Map No. 36219 as shown on the map filed in Book 231, Page 58 through 60, inclusive of Parcel Maps in the Office of said Riverside County Recorder, described as follows: Commencing at the northeasterly corner of said Lot "B"; Thence along the easterly line of said Lot "B" South 16° 56' 06" East 91.99 feet to the easterly prolongation of the northerly line of Parcel 2 of said Parcel Map No. 36219; Thence along the easterly prolongation, said northerly line of Parcel 2 and the westerly prolongation of said northerly line South 73° 04' 07" West 562.85 feet to the westerly line of said Parcel 1; Thence along said westerly line North 09° 21' 50" West 92.83 feet to the the northwesterly corner of said Parcel 1; Thence along the northerly line of said Parcel 1 and the northerly line of sid Lot "B" North 73° 04' 17" East 550.62 to the Point of Beginning. Being Parcel B as shown on the Lot Line Adjustment No. PA13-0056, recorded April 1, 2013, Instrument No. 2013-0154092, in the Official Records of Riverside County. PARCEL TWO: Rights and Easements granted in that certain Reciprocal Easement, Joint Use and Maintenance Agreement dated April 2, 2013, and recorded April 4, 2013 as instrument No. 2013-161381, in the Official Records of Riverside County. APN: 959-080-033 (formerly portion of 959-080-023 & 959-080-024) LEGAL US W # 87553320.6 EXHIBIT B JUNIOR LOAN DOCUMENTS 1 Owner Participation and Loan Agreement dated as of September 22, 2009 by and between Summerhouse Housing Associates, L.P., a California limited partnership, and the Redevelopment Agency of the City of Temecula, as amended by that certain First Amendment to Owner Participation and Loan Agreement dated July 22, 2010, as amended by that certain Second Amendment to Owner Participation and Loan Agreement dated October 12, 2010, as amended by that certain Third Amendment to Owner Participation and Loan Agreement dated March 12, 2011, as amended by that certain Fourth Amendment to Owner Participation and Loan Agreement dated March 22, 2011, as amended by that certain Fifth Amendment to Owner Participation and Loan Agreement dated June 23, 2011, as amended by that certain Sixth Amendment to and Partial Assignment of Owner Participation and Loan Agreement dated April 1, 2013, as amended by that certain Seventh Amendment to Owner Participation and Loan Agreement dated March 10, 2015, and that certain Eighth Amendment to Owner Participation and Loan Agreement dated May 16, 2016 by and between Borrower and Junior Lender 2. Promissory Note Secured by Deed of Trust dated as of April 1, 2013 made by Borrower to Junior Lender in the amount of $721,345 3. Amended and Restated Regulatory Agreement, Right of First Offer, and Purchase Option dated as of May 16, 2016, by Borrower and Junior Lender, recorded in the Official Records on June 7, 2016 as Instrument No. 2016-0231653 4. Deed of Trust With Assignment of Rents, Security Agreement, and Fixture Filing dated as of April 1, 2013, made by Borrower for the benefit of Junior Lender, recorded in the Official Records on April 5, 2013 as Instrument No. 2013-0163320 5. Notice of Affordability Restrictions on Transfer of Property by and between Borrower and Junior Lender, recorded in the Official Records on April 5, 2013 as Instrument No. 2013-0163321 LEGAL US W # 87553320.6 EXHIBIT C MODIFICATIONS TO SUBORDINATION AND INTERCREDITOR AGREEMENT The following modifications are made to the text of the Agreement that precedes this Exhibit: None. Capitalized terms used and not defined herein shall have the respective meanings ascribed to them in the Agreement. LEGAL US W # 87553320.6 Item No. 11 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Luke Watson, Director of Community Development DATE: December 13, 2016 SUBJECT: Approve the Second Amendment to the Agreement for Consulting Services with Environmental Science Associates for an Environmental Impact Report for the Proposed Cypress Ridge Development PREPARED BY: Lynn Kelly -Lehner, Principal Management Analyst RECOMMENDATION: That the City Council approve the Second Amendment to the Agreement for Consultant Services with Environmental Science Associates, in the amount of $12,160, for a total agreement amount of $171,910, for the preparation of an Environmental Impact Report for the proposed Cypress Ridge Development. BACKGROUND: The City is currently processing a Development Plan to allow for the construction of a 245 unit multi -family development, generally located on the northeast corner of Pechanga Parkway and Loma Linda Road. To complete the necessary environmental review for the proposed Cypress Ridge Development, as required by the California Environmental Quality Act (CEQA), ESA will analyze and address impacts to the following environmental factors: • Air Quality • Biological Resources and MSHCP Consistency • Greenhouse Gas Emissions • Cultural Resources • Noise • Traffic and Circulation The second amendment to the agreement is necessary to conduct additional traffic analyses requested by the City as well as update the greenhouse gas analysis to make consistent with recent CEQA litigation versus the City of Ukiah. FISCAL IMPACT: There is no fiscal impact to the City. Sufficient funds have been deposited by the applicant to cover the costs of the Environmental Impact Report. ATTACHMENTS: Second Amendment SECOND AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND ENVIRONMENTAL SCIENCE ASSOCIATES ENVIRONMENTAL IMPACT REPORT FOR PROPOSED CYPRESS RIDGE DEVELOPMENT THIS SECOND AMENDMENT is made and entered into as of December 13, 2016 by and between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Environmental Science Associates, a Corporation, (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On March 22, 2016, the City and Consultant entered into that certain Agreement entitled "Agreement for Environmental Impact Report for Proposed Cypress Ridge Development," in the amount of $152,850. b. On August 9, 2016, the City and Consultant entered into the First Amendment to that certain Agreement entitled "Agreement for Environmental Impact Report for Proposed Cypress Ridge Development," to add scope of work, and to increase the payment in the amount of $6,900. c. The parties now desire to add scope of work, increase the payment in the amount of $12,160, and to amend the Agreement as set forth in this Amendment. 2. Section 4 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: The City agrees to pay Consultant monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The SECOND Amendment amount shall not exceed twelve thousand one hundred sixty dollars ($12,160.00), for additional traffic and energy analyses for a total Agreement amount of one hundred seventy one thousand nine hundred ten dollars ($171,910). 3. Exhibits A and B to the Agreement are hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 4. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA ENVIRONMENTAL SCIENCE ASSOCIATES (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Michael S. Naggar, Mayor Bobbette Biddulph, Senior Vice President ATTEST: By: By: Randi Johl, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT Eric Ruby, Senior Vice President Environmental Science Associates Attn: Danielle Griffith 550 West C Street Suite 750 San Diego, CA 92101 619.719.4200 dgriffith@esassoc.com 2 ATTACHMENT A Exhibits A and B Attached hereto and incorporated herein is the additional scope of work and additional pricing as provided by the Consultant. The total additional scope of work is $12,160. 3 ESA September 13, 2016 Eric Jones Planning Department City of Temecula 41000 Main Street Temecula, CA 92590 550 West C Street Suite 750 San Diego, CA 92101 619.719.4200 p-oie 619.719.4201 a SUBJECT: Request to Amend the Consulting Services Agreement dated March 22, 2016 between the City of Temecula and ESA for the Cypress Ridge EIR to Include Additional Traffic Study Information Dear Eric: www.esassoc.com Fehr & Peers was retained by ESA to complete a traffic study as part of the Cypress Ridge EIR. In the review of the traffic study, the City Traffic Engineer has requested Fehr & Peers perform the following additions to the study: 1) Add the intersection of La Paz and Temecula Parkway to the analysis; 2) Revise the analysis assumptions at two intersections under 2018 and 2035 scenarios; and 3) Update bike network text based on recently adopted Bike Master Plan. SCHEDULE Fehr & Peers will perform the aforementioned tasks within three weeks of receipt of the intersection counts at La Paz and Temecula Parkway. This scope assumes the City will provide the intersection counts at La Paz and Temecula Parkway. COST The fee for the above scope of work is $7,000. Thank you for your consideration of this request. Sincerely, LtCr- Danielle Danielle T. Griffith Senior Managing Associate 4 r ESA October 5, 2016 Eric Jones Planning Department City of Temecula 41000 Main Street Temecula, CA 92590 550 West C Street Suite 750 San Diego, CA 92101 619 719.4200 phone 619 719 4201 fax www esassoc.com SUBJECT: Request to Amend the Consulting Services Agreement dated March 22, 2016 between the City of Temecula and ESA for the Cypress Ridge EIR to Include an Energy Consumption Analysis Dear Eric: In accordance with recent court cases law Ukiah Citizens for Safety First v. City of Ukiah, 248 Cal.App.4th 256 (2016), it has been determined that the EIR is required to analyze the proposed project's energy impacts under Appendix F of the CEQA Guidelines. Appendix F of the CEQA Guidelines states that a project EIR should consider, to the extent relevant and applicable, the potentially significant energy implications of a proposed project including, "energy consuming equipment and processes which will be used during construction, operation and/or removal of the project. If appropriate, this discussion should consider the energy intensiveness of materials and equipment required for the project" (CEQA Guidelines, Appendix F (LI)(A)(1)). Further, Appendix F notes an EIR should consider whether the project involves "Unavoidable Adverse Effect" such as "wasteful, inefficient and unnecessary consumption of energy during the project construction, operation maintenance and/or removal that cannot be feasibly mitigated" (Guidelines, Appendix F (ll)(F). This energy analysis was not included in the original Consulting Services Agreement dated March 22, 2016. Please advise if ESA should include an Energy Analysis consistent with the Ukiah decision referenced above. SCHEDULE ESA will perform the aforementioned tasks within two weeks from an issuance of a Notice to Proceed from the City. COST The tee for the above scope of work is $5,160. Thank you for your consideration of this request. Sincerely, Danielle T. Griffith Senior Managing Associate 5 Item No. 12 Approvals City Attorney Finance Director City Manager -.! CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Thomas, Interim Director of Public Works DATE: December 13, 2016 SUBJECT: Approve the Cooperative Agreement with the County of Riverside for the Administration, Design, and Construction of Rancho California Road Widening as Part of the Butterfield Stage Road — Phase 111, PW15-11 PREPARED BY: Amer Attar, Principal Engineer Avlin R. Odviar, Senior Engineer RECOMMENDATION: That the City Council approve the Cooperative Agreement with the County of Riverside for the administration, design, and construction of the Rancho California Road as part of the Butterfield Stage Road — Phase 111, PW 15-11. BACKGROUND: The City is the lead agency for the Butterfield Stage Road Extension project, which will widen and/or construct Butterfield Stage Road to its ultimate width between Rancho California Road and Murrieta Hot Springs Road. The project is segmented into three phases. The stretch from La Serena Way to Murrieta Hot Springs Road was constructed under Phases I and 11. Phase 111 includes the balance of project improvements for the southerly and final leg, Rancho California Road to La Serena Way. At present, the Rancho California Road westbound approach to the intersection at Butterfield Stage Road consists of two lanes (one dedicated left-hand turn lane and one combination lane for through and right hand turn movements). As part of Phase 111, this approach will be widened to accommodate one additional through -lane. The three lane configuration would extend approximately 250 feet back from the intersection limit line (see Exhibit), a design distance based primarily on traffic studies prepared for the Butterfield Stage Road Extension project. The County of Riverside (County) has expressed a desire to increase storage capacity by extending the length of widening along Rancho California Road to Avenida Biona (see Exhibit). In doing so, there is a potential to increase the length of the three lane configuration by 500 feet. The City and County agree that this extension would further reduce traffic delays. However, since this modification is beyond the design parameters established by the traffic studies, it cannot be implemented under the project's source fund (CFD — Roripaugh Ranch). The subject Cooperative Agreement (Agreement) memorializes the mutual understandings between the City and County with respect to the design and construction of the modification to extend the length of widening along Rancho California Road, referred to as the "Widening" within the Agreement. Generally, the City will administer, design, and construct the Widening, and the County will reimburse the City actual costs associated with the Widening. The estimated total Widening cost is $123,200. The Agreement has been prepared and reviewed collaboratively by the staff and legal counsels of the City and County. The County approved and executed the Agreement on August 23, 2016 and filed a Notice of Exemption for the Widening on August 25, 2016. The Agreement is ready for City approval and execution. FISCAL IMPACT: The Butterfield Stage Road — Phase III is part of the Butterfield Stage Road Extension project included in the City's Capital Improvement Program for Fiscal Years 2017-21. With approval of the Agreement, the County will pay for actual costs incurred so there is no fiscal impact to the project. ATTACHMENTS: 1. Cooperative Agreement 2. Minutes of the Board of Supervisors 3. County of Riverside Notice of Exemption 4. Exhibit 5. Project Description Contract No. /401"- 6'*r00( Riverside Co. Transportation COOPERATIVE AGREEMENT Rancho California Road Widening This Cooperative Agreement (AGREEMENT) is entered into by and between the County of Riverside (COUNTY) and the City of Temecula (CITY) for the development and implementation of certain roadway improvements on Rancho California Road located within the jurisdictional boundaries of the COUNTY. COUNTY and CITY are sometimes hereinafter referred to individually as "PARTY" and collectively as "PARTIES". RECITALS A. Pursuant to the Amended and Restated Acquisition Agreement for Roripaugh Ranch Community Facilities District (CFD) No. 03-02, the CITY shall construct Butterfield Stage Road (BSR) Phase III improvements, hereinafter called "PROJECT." The CITY will construct the PROJECT in accordance with the Joint Community Facilities Agreement ("JCFA") dated January 4, 2005 between the CITY and COUNTY due to the fact that the west half of Butterfield Stage Road is within the CITY and the east half is within the COUNTY in an unincorporated Wine Country area of Riverside County. A vicinity map is attached as Exhibit B. The PROJECT includes constructing Butterfield Stage Road from the terminus of BSR Phase II (i.e., approximately 1,000 feet south of La Serena) to Rancho California Road and traffic signal modifications/improvements at Butterfield Stage Road and Rancho California Road to include transitioning road work and signage and striping at BSR south of Rancho California Road and at Rancho California Road east of BSR in COUNTY. C. COUNTY now desires CITY to extend the proposed pavement widening of the PROJECT by approximately 500 linear feet of variable width paving along the westbound traffic side of Rancho California Road approaching Butterfield Stage Road. The purpose of this AUG 232016.yam -1- additional paving is to increase the vehicle stacking length on the westbound approach to the intersection at Butterfield Stage Road by about 520 linear feet between Armada Place and Avenida Biona (existing driveway to Hart Winery) (the "WIDENING"). Combining the two projects would promote construction efficiencies and cost savings and minimize the inconvenience to the traveling public. D. CITY is willing to add the WIDENING work to the PROJECT as an alternate bid item to the PROJECT's construction bid package, provided it does not delay the CITY's bid schedule for the PROJECT. E. COUNTY will reimburse CITY for the actual costs associated with the WIDENING work, including, but not limited to administrative, design and construction costs under the terms of this AGREEMENT and in the amount provided in Table III -1, herein. F. The purpose of this AGREEMENT is to memorialize the mutual understandings by and between the PARTIES with respect to the design and construction of the WIDENING work and the COUNTY's financial responsibility for the WIDENING work. TERMS NOW THEREFORE, in consideration of the mutual promises contained herein, the PARTIES hereto agree as follows: SECTION 1 CITY shall: 1. Prepare the necessary alternate bid item documents for the WIDENING work for inclusion into the PROJECT bid package, based on a concept plan supplied by COUNTY, provided the addition of the WIDENING plans do not delay the CITY' s bid schedule for the PROJECT. -2- 2. Coordinate with and obtain concurrence from COUNTY on the final alternate bid item plans for the WIDENING work. 3. Provide COUNTY with written notice that CITY has awarded a public works construction contract for the PROJECT, which includes the WIDENING work, as long as the bid amount does not exceed the amount provided in Table III -1 herein. The written notice to COUNTY shall include the Contractor's actual bid amounts for the WIDENING, setting forth herein the original bid amount. 4. Notify COUNTY at least ten (10) working days prior to conducting the pre - construction meeting, if applicable. 5. Invoice COUNTY (attn.: Alan French) for the actual costs associated with the WIDENING work, including, but not limited to administrative, design and construction costs on a monthly basis. 6. Furnish all construction inspection, survey and materials testing services necessary to construct the WIDENING work. 7. Keep an accurate accounting of all design and construction costs for the WIDENING work. The final accounting of construction costs shall include a detailed breakdown of all costs, including but not limited to payment vouchers, COUNTY approved change orders and other such construction contract documents as may be necessary to establish the COUNTY'S actual cost for the WIDENING work. 8. Adhere to the JCFA requirements as it relates to work associated with the WIDENING work (i.e., liability insurance coverage, construction standards, inspection requirements, Cal/OSHA safety regulations, pre -construction meeting, construction schedule, etc.). - 3 - 9. Require CITY' s prime construction contractor(s) to include COUNTY as additional insureds under the liability insurance coverage for work performed within COUNTY jurisdiction, and also require its construction contractor(s) to include COUNTY as a third party beneficiary of any and all warranties of the contractor's work with regard to work performed within COUNTY jurisdiction. 10. Not permit any change to, or modification of, the approved WIDENING plans without the prior written permission and consent of COUNTY. 11. Within two (2) weeks of completing the construction work associated with the WIDENING, provide COUNTY with written notice that said work is substantially complete and requesting that COUNTY conduct a final inspection of the WIDENING work. 12. Upon CITY's acceptance of the PROJECT construction as complete, provide COUNTY with a copy of the CITY's Notice of Completion and a reproducible copy of "As - Built" record drawing plans for the work within COUNTY jurisdiction. 13. Ensure that Contractor accepts ownership and sole responsibility for the operation and maintenance of work associated with the WIDENING work until such time as COUNTY accepts ownership and responsibility for operation and maintenance of the WIDENING work. SECTION II COUNTY shall: 1. Provide CITY a concept plan of the proposed WIDENING to be used by the CITY in preparing the necessary alternate bid documents for inclusion into the PROJECT bid package. 2. As the Responsible Agency, prepare a notice of exemption from California Environmental Quality Act ("CEQA") for the WIDENING work. 3. Warrant and represent to CITY that all proposed WIDENING work is within the existing road right of way of the COUNTY. -4- 4. Pay within 45 calendar days of receipt all invoices submitted by CITY for actual costs and expenses incurred by CITY in administering the construction contract for the WIDENING work. 5. Issue, at no cost to CITY or its contractor(s), upon proper application by the CITY or CITY's contractor(s), an encroachment permit to construct the facilities associated with the WIDENING work within COUNTY rights of way. 6. Inspect the construction of the work associated with the WIDENING and provide any comments to CITY personnel, who shall be solely responsible for all quality control communications with CITY'S contractor(s) during the construction of said work. 7. Review any construction change order submittals applicable to the WIDENING work. COUNTY will notify CITY within seven (7) calendar days following receipt of such submittals regarding COUNTY's approval or disapproval of such change orders. COUNTY shall not unreasonably disapprove construction change orders. 8. Upon receipt of CITY's written notice that the work associated with the WIDENING is substantially complete as set forth in Section I herein, conduct a final inspection of the WIDENING work. 9. Upon COUNTY's determination that the WIDENING is satisfactorily complete, provide CITY with a written Notice of Final Acceptance. 10. Accept ownership and sole responsibility for the operation and maintenance of the WIDENING upon receipt of CITY's written Notice of Completion and a reproducible copy of "As -Built" record drawing plans for the WIDENING. SECTION III It is further mutually agreed: 1. The cost estimate for the WIDENING work is as follows in Table III -1: -5- TABLE III -1 WIDENING Cost Estimate Item Cost Estimate Admin, Design and Construction Support $13,000 Construction $99,000 Contingency (10%) $11,200 Total WIDENING Cost $123,200 2. Should unforeseen circumstances arise, which result in an increase of the WIDENING costs above the estimated amount stated in Table III -1, upon mutual agreement and approval by both PARTIES as being necessary for the completion of the WIDENING work, COUNTY shall be responsible for said additional WIDENING costs. 3. Ownership and title to all materials, equipment and appurtenances installed and accepted by the COUNTY for the WIDENING shall be vested with and the responsibility of the COUNTY. 4. Utility relocations are not anticipated to be needed for the construction of the WIDENING work. However, in the event any unforeseen existing public and/or private utility facilities conflict with the WIDENING, the COUNTY, in consultation with CITY, shall make all necessary arrangements with owners of such facilities for their protection, relocation, or removal, provided the additional utilities work does not adversely impact the PROJECT's construction schedule or if costs for the additional utilities work make the WIDENING infeasible at this time. 5. If applicable, COUNTY shall order the relocation of all utilities installed by permit or franchise within COUNTY rights of way, which conflict with the construction of the WIDENING and which must be relocated at the utility owner's expense. Furthermore, if applicable, COUNTY shall require the utility owner and/or utility owner's contractors performing the relocation work within COUNTY's right of way to obtain a COUNTY -6- encroachment permit prior to the performance of said relocation work. In the case that any utility companies are determined to have prior rights, the cost of relocating utilities for the WIDENING work shall be included in the WIDENING costs and borne by the COUNTY, if applicable. 6. Except as otherwise provided herein, all construction work involved with the WIDENING shall be inspected by the CITY, and shall not be deemed complete until approved and accepted as complete by CITY. 7. Each PARTY, as to any claim or liability arising out of any act or omission with reference to any work to be performed by or authority delegated to such PARTY as a result of this AGREEMENT, shall save, defend, indemnify and hold harmless the other PARTY and its officers, elected officials, employees and agents from all liability for death or injury to person, or damage to property, or claim therefor. This section shall survive any termination of this AGREEMENT. 8. In the event of any arbitration, action or suit brought by either PARTY against the other PARTY by reason of any breach on the part of the other PARTY or any of the covenants and agreements set forth in this AGREEMENT, or any other dispute between the PARTIES concerning this AGREEMENT, the prevailing PARTY in any such action or dispute, by a final judgment or arbitration award, shall be entitled to have and recover from the other PARTY all costs and expenses or claims, including but not limited to, attorney's fees and expert witness fees. This section shall survive any termination of this AGREEMENT. 9. This AGREEMENT is made and entered into for the sole protection and benefit of the PARTIES hereto. No other person or entity shall have any right or action based upon the provisions of this AGREEMENT. 10. The PARTIES hereto each pledge to cooperate in regard to the operation and maintenance of their respective facilities as set forth herein and to discharge their respective -7- maintenance responsibilities in an expeditious fashion so as to avoid the creation of any nuisance condition or undue maintenance impact upon the others' facilities. 11. All notices, demands, invoices, and other communications required or permitted hereunder shall be in writing and delivered to the following addresses or such other addresses as the PARTIES may designate: CITY OF TEMECULA COUNTY OF RIVERSIDE 41000 Main Street 4080 Lemon Street, 8 Floor Temecula, CA 92590 Riverside, CA 92501 Attn: Patrick Thomas Attn: Transportation Department Interim Director of Public Works 12. If any provision in this AGREEMENT is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way. 13. This AGREEMENT is to be construed in accordance with the laws of the State of California. 14. The PARTIES hereto shall not assign this AGREEMENT without the written consent of the other PARTIES. 15. Any action at law or in equity brought by any of the PARTIES hereto for the purpose of enforcing a right or rights provided by this AGREEMENT shall be tried in a court of competent jurisdiction in the County of Riverside, State of California, and the PARTIES hereto waive all provisions of law providing for a change of venue in such proceedings to any other county. 16. This AGREEMENT is the result of negotiations between the PARTIES hereto, and the advice and assistance of their respective counsel. The fact that this AGREEMENT was prepared as a matter of convenience by either PARTY shall have no import or significance. Any uncertainty or ambiguity in this AGREEMENT shall not be construed against the PARTY that prepared it in its final form. -8- 17. Any waiver by either PARTY or any breach by any other party of any provision of this AGREEMENT shall not be construed to be a waiver of any subsequent or other breach of the same or any other provision hereof. Failure on the part of either PARTY to require from any other party exact, full and complete compliance with any of the provisions of this AGREEMENT shall not be construed as in any manner changing the terms hereof, or estopping the PARTIES from enforcing this AGREEMENT. 18. This AGREEMENT is intended by the PARTIES as a final recognition of their understanding with respect to the subject matter hereof and as a complete and exclusive statement of the terms and conditions thereof and supersedes any and all prior and contemporaneous agreements and understandings, oral and written, in connection therewith. This AGREEMENT may be changed or modified only upon the written consent of the PARTIES hereto. 19. This AGREEMENT may be executed in one or more counterparts and when a counterpart shall have been signed by each PARTY hereto, each shall be deemed an original, but all of which constitute one and the same instrument. 1/ 1/ 9 IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on AUG 232016• Date COUNTY OF RIVERSIDE RECOMMENDED FOR APPROVAL: By PATRICIA ROMO Director of Transportation APPROVED AS TO FORM: GREGORY P. PRIAMOS County Counsel By /44.h. GAT gig (iv eputy APPROVAL• By JO ys. BEN efT, Chairman Cou ty of Riverside Board of Supervisors ATTEST: KECIA HARPER-IHEM Clerk of the Board By - 10 - Deputy (SEAL) CITY OF TEMECULA RECOMMENDED FOR APPROVAL: APPROVAL: I3 Patrick Thomas Interim Director of Public Works By MICHAEL S. NAGGAR Mayor APPROVED AS TO FORM: ATTEST: I3y By PETER THORSON City Attorney RANDI JOHL City Clerk (SEAL) -11- C.� MURRIETA T=7S, R=2W, S=33 SBM VICINITY MAP NOT TO SCALE Exhibit A I 80 GS DAD - y l CITY OF TEMECULA RANCMO -12- y4.041 --I N. LOOP s BUTTERFIELD COUNTY OF ▪ RIVERSIDE PROJECT LOCATION SUBMITTAL TO THE BOARD OF SUPERVISORS COUNTY OF RIVERSIDE, STATE OF CALIFORNIA j 7nC FROM: TLMA — Transportation Department SUBMITTAL DATE: August 2, 2016 SUBJECT: Approval of the Cooperative Agreement between the County of Riverside and the City of Temecula for the Pavement Widening on Rancho California Road. 3rd District; [$123,200 — Total Cost]; Local Funds 100% CEQA EXEMPT - RECOMMENDED MOTION: That the Board of Supervisors: 1. Find that the Pavement Widening on Rancho California Road is exempt from the California Environmental Quality Act (CEQA) pursuant to State Guidelines Section 15301 (b) review for exemption); and 2. Approve the Cooperative Agreement between the County of Riverside (County) and the City of Temecula for the Pavement Widening on Rancho California Road; and 3. Authorize the Chairman of the Board to execute the same; and Patricia Romo Director of Transportation FINANCIAL DATA COST NET COUNTY COST Current Fiscal Year: $ 123,200 Next Fiscal Year: 0 Total e 123,200 Ongoing Cost: POLICY/CONSENT (Per Exec. Office) 0 0 0 $ 0 SOURCE OF FUNDS: Gas Tax (HUTA) (100%). There are no General Funds used in this project. C.E.O. RECOMMENDATION: County Executive Office Signature Consent ❑ Policy Budget Adjustment: No For Fiscal Year: 2016/2017 ❑ Positions Added ❑ Change Order MINUTES OF THE BOARD OF SUPERVISORS On motion of Supervisor Benoit, seconded by Supervisor Jeffries and duly carried by unanimous vote, IT WAS ORDERED that the above matter is approved as recommended. Ayes: Nays: Absent: Date: xc: Jeffries, Tavaglione, Washington, Benoit and Ashley None None August 23, 2016 Transp., Recorder Prev. Agn. Ref.: District: 3 Agenda Number: Kecia Harper -Them Cler By. Depi 3-70 SUBMITTAL TO THE BOARD OF SUPERVISORS, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA FORM 11: Approva of the Gooperative Agreement between the County of Riverside and the City of Temecula for the Pavement Widening on Rancho California Road. 3m District; [$123.200 — Total Cost]; Local Funds 100% CEQA EXEMPT. DATE: August 2, 2016 PAGE: 2 of 2 RECOMMENDED MOTION: (Continued) 4. Direct the Clerk of the Board to deliver the Notice of Exemption to the Office of the County Clerk for filing within five (5) working days of this Board hearing. BACKGROUND: Summary The City of Temecula (City) is planning to construct street improvements along Rancho California Road and Butterfield Stage Road, including traffic signal modifications at the intersection of these two roads in the Wine Country area. A portion of the work on Rancho California Road is within the unincorporated County area. The project includes improvements to the intersection of Butterfield Stage Road and Rancho California Road, which include right and left turn pockets, traffic signal modifications and the addition of a westbound lane on Rancho California Road easterly of Butterfield Stage Road for about 580 feet. The County desires the City to extend the limits of the additional westbound lane on Rancho California Road by an additional 520 feet to Avenida Biona. This additional widening to accommodate two westbound lanes is needed due to the increased traffic and is expected to reduce traffic delays for residents and visitors of the area. Rancho California Road in the vicinity of the intersection of Butterfield Stage Road is experiencing traffic congestion and delays. Increasing the vehicle stacking length on the westbound approach to this intersection will significantly help to reduce those traffic delays. In accordance with CEQA Guidelines Section 15301(b)this projectdoen not have the potential for causing a significant effect on the environment, The proposed pavement widening of Rancho California Road provides minor road improvements and alterations to existing road facilities where negligible expansion of an existing use will occur. As a result, there is no possibility that the pje(tvviUhaveasignific8nf8fhactontheenvironrnant o'"8CtNuOnber C0-0082 Impact on Residents and Businesses The proposed public facilities will substantially help to reduce traffic delays on Rancho California Road. Combining the City's and County's projects would promote construction efficiencies and help minimize the inconvenience to the traveling public. SUPPLEMENTAL: Additional Fiscal Information There are no County General Funds used in this project. The proposed additional widening is expected to be $123,200 and will be paid with Gas Tax funds. ATTACHMENTS: Vicinity/Boundary Map Cooperative Agreement Notice of Exemption DAI E.ST� City of _Murrieta r f NORT •H LOOP RD PROJECT LOCATION City of Temecula �o. County Of Riverside -1 �' - � rr% -4 o i 0 m 73 DE PORTOLA RD !.l RANCHO CALIFORNIA ROAD WIDENING PROJECT Location Map 0 0.2 0.4 0.8 vLN eonaCzly, appro.., nwnrowarwHa Wnnneew lon. co.*, soumorewN ms need e<amy May th,aompnw.nnent .Me peuse, ene noNubn leaenpry a ee raw.M.mMaaw Mlenap.Myused n pre... rwwa IeemeeeyeneaeeNh�enN Ma nlaroepaiMMly amsuwn any of RIV CiPrks gtttive posting COUNTY OF RIVERSIDE TR ANVSPOR TA TION AND LAND MANAGEMENT AGENCY -la nrirmnsportation Department ted t 4 :s�uf• . NOTICE OF EXEMPTION Juan C Perez, P.E., T.E. Director of Transportation August 8, 2016 PROJECT TITLE: Rancho California Road and Butterfield Stage Road Intersection Improvements PROJECT SPONSOR: Riverside County Transportation Department PROJECT LOCATION: Located in Western Riverside County, Rancho California Community SUPERVISORIAL DISTRICT: Third PROJECT DESCRIPTION: The City of Temecula is planning to construct street improvements along Ranch California Road and Butterfield Stage Road, including traffic signal modifications at the intersection of these two roads in the Wine Country area. The centerline of Butterfield Stage Road is the City/County line, with the City of Temecula on the west side and the unincorporated County to the east. The County has been working with the City of Temecula to extend the proposed widening of the City's project by approximately 500 linear feet of variable width paving along the westbound traffic side of Rancho California Road approaching Butterfield Stage Road. This additional paving is designed to increase the vehicle stacking length by extending the proposed second lane on the westbound approach to the intersection at Butterfield Stage Road by about 520 linear feet between Armada Place and Avenida Biona. Rancho California Road in the vicinity of the intersection of Butterfield Stage Road is experiencing tremendous traffic congestion and delays. Increasing the vehicle stacking length on the westbound approach to this intersection will significantly help to reduce those traffic delays. Combining the County's proposed pavement widening with the City's project would promote construction efficiencies and cost savings and help minimize the inconvenience to the traveling public as compared to having two separate projects being constructed at two different times. REASONS WHY PROJECT IS EXEMPT: In accordance with CEQA Guidelines Section 15301(b), this project does not have the potential for causing a significant effect on the environment. The proposed pavement widening of Rancho California Road provides minor road improvements and alterations to existing road facilities where negligible expansion of an existing use will occur. As a result, there is no possibility that the project will have a significant effect on the environment. Signed: UL(7.2-)-e-V ZI4fled:$11Y Russell Williams, Environmental Division Manager AUG 2 3 2016 3--11) 3525 14th Street • Riverside, CA 92501 (951) 955-6800. FAX (951) 955-3164 4-1 i Pi • • • • . • .•S'• •• •. -. •.•- • ...e • • • a.••. • •• +• • • • -ter V/ • • • , .•. • : • . �•••-•• _ • -•• 4 A. • • • i • •,•• A-� • • a • • • 4 • • • • PROJECT: Butterfield Stage Road — Phase III. PW15-11 SUBJECT: Approval of the Cooperative Agreement with the County of Riverside for Rancho California Road Widening DATE: December 13, 2016 2017-18 $ 19,484 2019-20 $ 20,271 Capital Improvement Program Fiscal Years 2017-21 BUTTERFIELD STAGE ROAD EXTENSION Circulation Project Project Description: This project includes the complete design and construction of four lanes on Butterfield Stage Road (from Rancho California Road to Murrieta Hot Springs Road), four lanes on Murrieta Hot Springs Road (from Butterfield Stage Road to the City limits), and two lanes on Calle Chapos (from Butterfield Stage Road to Walcott Road), totaling approximately 3.2 miles of road. Benefit / Core Value: This project improves traffic circulation by providing a crucial north and south arterial road on the eastern side of the City. In addition, this project satisfies the City's Core Values of Transportation Mobility and Connectivity. Project Status: Phase I and Phase II of this project (Murrieta Hot Springs Road to La Serene) have been completed. Phase III (La Serena to Rancho California Road) is scheduled to be completed during Fiscal Year 2016-17. Department: Public Works - Account No. 210.165.723 PW09-02 Level: I Project Cost: Prior Years Actual Expenditures FYE 2016 Carryover Budget 2016-17 Adopted 2017-18 2018-19 2019-20 Appropriation Projected Projected Projected 2020-21 Projected and Future Years Total Project Cost Administration $ 1,963,522 $ 200,000 $ 13,000 $ 2,176,522 Acquisition $15,006,728 $ 2,051,322 $ 17,058,050 Construction $13,027,660 $ 9,871,740 $ 110,200 $ 23,009,600 Construction $ 590,028 $ 590,028 Engineering $ 409,867 $ 29,132 $ 438,999 Design/Environmental $ 608,379 $ 280,525 $ 888,904 Utilities $ 86 $ 914 $ 1,000 Totals $31,016,242 $12,433,633 $ 123,200 $ - $ - $ - $ - $ 43,573,075 Source of Funds: Prior Years Actual Expenditures FYE 2016 2016-17 Carryover Adopted 2017-18 2018-19 2019-20 2020-21 Total Project Budget Appropriation Projected Projected Projected Projected Cost CFD (Roripaugh Ranch) Reimbursement/Other r $29,555,616 $11,672,921 $ 41,228,537 (EMWD) $ 10,965 $ 10,965 Reimbursement/Other (RCWD) $ 590,028 $ 590,028 Reimbursement/Other (Shea Homes) $ 3,124 $ 170,684 $ 173,808 Reimbursement/Other (SCE) $ 8,537 $ 8,537 Reimbursement/Other (County of Riverside) $ 123,200 $ 123,200 TUMF $ 1,438,000 $ 1,438,000 Total Funding: $31,016,242 $12,433,633 $ 123,200 $ - $ - $ - $ - $ 43,573,075 Future Operation & Maintenance Costs: 2016-17 $ 19,102 2018-19 $ 19,874 2020-21 $ 20,677 Note: Assumes that only minor right-of-way acquisitions would be necessary and that all major right-of-way dedications are voluntary. Fiscal Years 2017-21 Capital Improvement Program 37 Item No. 13 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Thomas, Interim Director of Public Works DATE: December 13, 2016 SUBJECT: Approve the Agreement for Purchase of Equipment with Crafco, Inc., for the Purchase of a Crack Sealing Machine PREPARED BY: Rodney Tidwell, Street Maintenance Supervisor Julie Tarrant, Sr. Management Analyst RECOMMENDATION: That the City Council approve the Agreement for Purchase of Equipment with Crafco, Inc., in the amount of $62,750.05, for the purchase of a Crack Sealing Machine for the Department of Public Works, Streets Maintenance Division. BACKGROUND: The Fiscal Year 2016-17 Annual Operating Budget identifies funding from Gas Tax Revenues for the purchase of a Crack Seal Machine. Utilizing Gas Tax Revenues for this purchase will necessitate that it be used exclusively for city street and road purposes; including, but not limited to crack filling/sealing and asphalt repairs, affecting the public right-of-way. Based on a needs assessment and prioritization outlined in the Citywide Pavement Rehabilitation Program, it was determined that the best and most effective method of maintaining the city roadways is to own and operate a crack sealing machine. Over the past calendar year the Streets Maintenance team had the opportunity to test crack sealing machines from two different manufacturers. The first machine tested was manufactured by Seal Master. It was apparent the machine had operational issues and multiple technical problems. Although priced within the budget available, the Seal Master machine was determined to not meet the city's needs. The second machine tested, manufactured by Crafco, Inc. met all of the city's needs and also included two options not offered by Seal Master. Crafco, Inc. originally quoted $66,398.86, which exceeded the budget amount. Following negotiations, Crafco, Inc., offered new pricing in the amount of $62,750.05 with hitch and trailer connection, including the optional heat lance and auxiliary equipment. Crafco, Inc. offered the best and most efficient equipment along with the lowest cost proposal. FISCAL IMPACT: The purchase of the equipment is included in the Capital Outlay Requests as part of the Fiscal Year 2016-17 Annual Operating Budget and is funded with State Gas tax Revenues, Account No. 100.164.999.5606. ATTACHMENT: Agreement for Purchase of Equipment AGREEMENT FOR PURCHASE OF EQUIPMENT BETWEEN CITY OF TEMECULA AND CRAFCO, INC. CRACK SEAL/FILL MACHINE FOR STREET MAINTENANCE THIS AGREEMENT is made and effective as of December 13, 2016, between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Crafco, Inc., a corporation (hereinafter referred to as "Vendor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on December 13, 2016, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2017, unless sooner terminated pursuant to the provisions of this Agreement. 2. PURCHASE AND SALE OF EQUIPMENT On and subject to the terms and conditions set forth in this Agreement and the Agreement Documents, Vendor agrees to sell and deliver to City a Crack Seal/Fill Machine, as more particularly described in Exhibit A, Description of Equipment / Scope of Work (hereafter "Equipment"), attached hereto and incorporated herein as though set forth in full. 3. PURCHASE PRICE The Purchase Price which City agrees to pay to Vendor for the Equipment is Sixty Two Thousand Seven Hundred Fifty Dollars and Five Cents ($62,750.05). The Purchase Price is final and shall be paid by City to Vendor in accordance with the attached Quote. 4. REPRESENTATION AND WARRANTIES OF VENDOR Vendor makes the following representations and warranties to City: a. Authority and Consents. Vendor has the right, power, legal capacity and authority to enter into and perform its obligations under this Agreement. No approvals or consents of any persons are necessary in connection with Vendor's execution, delivery and performance of this Agreement, except for such as have been obtained on or prior to the date hereof. The execution, delivery and performance of this Agreement by Vendor have been duly authorized by all necessary action on the part of Vendor and constitute the legal, valid and binding obligations of Vendor, enforceable against Vendor in accordance with their respective terms. b. Title, License and Operating Condition. Vendor has good and marketable title to all of the Equipment. All of the Equipment is free and clear of any restrictions on or conditions to transfer or assignment, and City will acquire absolute title to all of the Equipment free and clear of mortgages, liens, pledges, charges, encumbrances, equities, claims, covenants, conditions and restrictions except for such as may be created or granted by City. All of the Equipment is in good operating condition, is free of any defects, and is in conformity with 1 the specifications, descriptions, representations and warranties set forth in the Agreement Documents. Vendor is aware that City is purchasing the Equipment for use as a crack sealer/filler for pavement, and that City is relying on the warranties of the Vendor that the Equipment is fit for this purpose and the ordinary purposes for which the Equipment is normally used. c. Full Disclosure. None of the representations and warranties made by Vendor in this Agreement contains or will contain any untrue statements of a material fact, or omits to state a material fact necessary to make the statements made, in light of the circumstances under which they were made, not misleading. 5. TIME OF DELIVERY The date and time of delivery of the Equipment shall be within thirty (30) days from the date the Purchase Order is issued and provided to the Vendor. Vendor shall coordinate the delivery of the equipment with the City's Director of Public Works. 6. PLACE OF DELIVERY The Equipment shall be delivered to the following location: City of Temecula Field Operations Center (FOC) 43230 Business Park Dr. Temecula, CA 92590 7. TITLE AND RISK OF LOSS Title to and the risk of loss, damage and destruction of the Equipment shall remain with the Vendor until after inspection and acceptance of the Equipment by City. 8. INSPECTION AND ACCEPTANCE City shall inspect the Equipment at the time and place of delivery. Such inspection may include reasonable tests and use of the Equipment by City. If, in the determination of City, the Equipment fails to conform to the Agreement IN ANY MANNER OR RESPECT, City shall so notify Vendor within ten (10) days of delivery of the Equipment to City. Failing such notice, the Equipment shall be deemed accepted by City as of the date of receipt. 9. REJECTION In the event of such notice of non -conformity by City pursuant to the section entitled "Acceptance" above, City may, at its option, (1) reject the whole of the Equipment, (2) accept the whole of the Equipment, or (3) accept any commercial unit or units of the Equipment and reject the remainder. The exercise of any of the above options shall be "without prejudice" and with full reservation of any rights and remedies of City attendant upon a breach. In the event of such notice and election by City, City agrees to comply with all reasonable instructions of Vendor and, in the event that expenses are incurred by City in following such instructions, Vendor shall indemnify City in full for such expenses. 2 10. NO REPLACEMENTS OF CURE This Agreement calls for strict compliance. Vendor expressly agrees that both the Software tendered and the tender itself will conform fully to the terms and conditions of the Agreement on the original tender. In the event of rejection by City of the whole of the Software or any part thereof pursuant to the section entitled "Rejection" above, City may, but is not required to, accept any substitute performance from Vendor or engage in subsequent efforts to affect a cure of the original tender by Vendor. 11. INDEMNIFICATION Vendor agrees to defend, indemnify, protect, and hold harmless, the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, and its officers, officials, employees, agents, and volunteers, from and against any and all claims, demands, losses, defense costs or expenses, actions, liability or damages of any kind and nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees, and volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Vendor's negligent or wrongful acts or omissions arising out of or in any way related to the Work or the Vendor's performance or non-performance of this Agreement, excepting only liability out of the sole negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 12. AGREEMENT DOCUMENTS a. This Agreement includes the Quote (Exhibit A), which is by this reference incorporated herein and made a part hereof. b. In the event any term or condition of the Agreement Documents conflicts with or is contradictory to any term or condition of the Agreement, the terms and conditions of this Agreement are controlling. 13. REMEDIES The remedies and rights conferred on the City by this Agreement are in addition to and cumulative with all other remedies and rights accorded the City under law or equity. 14. SURVIVAL OF RERESENTATIONS AND WARRANTIES All representations, warranties, covenants and agreements of the parties contained in this Agreement shall survive the execution, delivery and performance of this Agreement. 15. LEGAL RESPONSIBILITIES The Vendor shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Vendor shall at all times observe and comply with all such laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Vendor to comply with this section. 3 16. ASSIGNMENT The Vendor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. This Agreement shall be binding on, and shall inure to the benefit of, the parties to it and their respective heirs, legal representatives, successors and assigns. Upon termination of the Agreement, Vendor's sole compensation shall be payment for actual equipment received. 17. SEVERABILITY If any provision of this Agreement is held invalid or unenforceable by any court of final jurisdiction, it is the intent of the parties that all other provisions of this Agreement be construed to remain fully valid, enforceable, and binding on the parties. 18. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this Agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Vendor, or Vendor's subcontractors for this project, during his/her tenure or for one year thereafter. The Vendor hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this Agreement or its approval has any interest, whether contractual, non -contractual, financial or otherwise, in this transaction, the proceeds thereof or in the business of the Vendor or Vendor's subcontractors on this project. Vendor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 19. ENTIRE AGREEMENT; MODIFICATION; WAIVER This Agreement constitutes the entire agreement between the parties pertaining to the subject matter hereof and thereof and supersedes all prior and contemporaneous agreements, representations and understandings of the parties, whether oral or written. No supplement, modification or amendment of this Agreement or the Agreement Documents shall be binding unless executed in writing by all the parties. No waiver of any of the provisions of this Agreement or the Agreement Documents shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any waiver constitute a continuing waiver. No waiver shall be binding unless executed in writing by the party making the waiver. 20. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. 4 Mailing Address: City of Temecula Attn: City Manager 41000 Main Street Temecula, CA 92590 To Consultant: Crafco, Inc. Rob Manriquez 14142 Whittram Ave. Fontana, CA 92235 21. EFFECTS OF HEADINGS The subject headings of the sections and subsections of this Agreement are included for convenience only and shall not affect or be considered in the construction or interpretation of any of its provisions. 22. GOVERNING LAW This Agreement shall be construed in accordance with, and governed by, the laws of the State of California as applied to contracts that are executed and performed entirely in California. The City and Vendor understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 23. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of the Vendor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Vendor and has the authority to bind the Vendor to the performance of its obligation hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. 5 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA CRAFCO, INC. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Michael S. Naggar, Mayor ATTEST: By: By: Randi Johl, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney VENDOR Jim Chehovits, Vice President Brian Price, Vice President Crafco, Inc. Attn: Rob Manriquez 14142 Whittram Ave. Fontana, CA 92235 909-238-8416 or 602-276-0406 rob.manriquez@crafco.com 6 PM Initials:0o Date: EXHIBIT A DESCRIPTION OF EQUIPMENT Vendor recognizes and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City of Temecula and the Vendor, for the purchase of goods or services. The procedure for ordering goods or requesting services is set forth as follows: 1. The City Manager or his designee shall submit to Vendor a written "Request for Order/Services". The Request for Order/Services shall include a description of the items to be purchased or the services to be completed, the time for delivery or completion of the services, and the plans and specifications for goods and equipment, if any. 2. Within five (5) business days of the date of the Request for Order/Services, Vendor shall respond in writing to the Request for Order/Services and advise the City Manager or his designee whether the goods are available or services can be performed, along with the cost and estimated delivery or start of services. 3. In the event an emergency or service is required, the City Manager or his designee may transmit the Request for Order/Services orally to the Vendor. As soon as practical following the emergency, the Vendor and City designee shall in good faith confirm in writing the scope of the emergency order submitted or services undertaken. 4. Upon acceptance of the Vendor's response by the Executive Director or his designee the Vendor shall proceed with the order or begin services. The acceptance of the goods and/or performance of the services shall be pursuant to the terms of this Agreement. 7 IMPODINC AN ERGON 6 COMPANY 14142 Wiittr-am Ave. Fontana, CA 92335 (909) 822-6822 (800) 762-3748 FAX: (909) 822-2762 QUOTE # AAAQ16830-02 Date Quoted 11/7/2016 EXPIRATION DATE 12/15/2016 Quote To: Account Code; Ship To: City of Temecula Rodney Tidwell 41000 Main Street Temecula, CA 92590 United States of America Phone: 951-693-3963 Fax: 951-302-4179 Email: rodney.tidwell@cityoftemecula.org Project Titre: Bid Date: Bid Number: Project Start Date: Ship Before: 12/15/2016 Quote Effective Dates: 10/28/2016 TO 12/15/2016 City of Temecula 43230 Business Park Dr. PO Box 9033 Temecula, CA 92590 United States of Am erica Rodney Tidwell 951-693-3963 Terms: F.O.B.: Ship Via: Salesman Code: Quoted By: Region Code: Estimated Time to Ship After Receipt of Order: Quoted at time of order Customer: City of Temecula Project Title: Part # Description 45500 SS125DC 70CFM TURBO ENG REV E 20014 3" PINTLE HITCH REV.D 24074 6 WIRE TRAILER CONN. REV B. 20120 HITCH EXT ASSBLY 18" RVC 26058 10# FIRE EXT. W/COVER REV.B 26059 FIRE EXT. BRKT REV.A 26119 3/8 HOOK W/SAFETY LATCH REV.A 27030 HOSE REEL , BLACK RO 45599 INSULATED ENG. COVER RVA 45660 HEAT LANCE HI-VELCTY W/60'HSE RO Unit EA EA 1 EA 1 EA 1 EA 1 EA 1 EA 2 EA 1 EA 1 EA 1 Qty. 1 rodney.tidwell@cityoftemecula.org NET 30 ORIGIN/PREPAID/CHARGED BACK Truck/Common Carrier Rob Manriquez WR4- Rob Manriquez Quote Number AAAQ16830-02 Date 11-07-16 Quote Price $51,606.9000 $128.5200 $58.3020 $558.0000 $216.0000 $85.5000 $58.5000 $733.5000 $1,575.0000 $2,699.1000 Ext. Price $51,606.9000 $128.5200 $58.3020 $558.0000 $216.0000 $85.5000 $117.0000 $733.5000 $1,575.0000 $2,699.1000 COMMENTS: Training and 1 Year Warranty provided upon delivery FOB Chandler, CA 2 weeks ARO 11107/16 16:56:26 We value your business. 8 Sales Tax Sub Total Shipping Charges Total $4, 622.22 $57,777.82 $350.00 $62,750.05 Page 1 of 2 1 of 2 Customer: City of Temecula Project Title: Quote Number AAAQ16830-02 Date 11-07-16 Part # Description Unit Qty. Quote Price Ext. Price Revision #1: Remove options Revision #2: Update pricing NOTE: For Terms and Conditions of purchases go to: www.crafco.com/Terms-of-Sale.pdf Quantities may be limited at Crafco's discretion. Pricing and availability are subject to change without notice. Pricing does not include applicable taxes. Tax exemption forms must be on file prior to invoicing. Unpaid sales tax will be reported to State and Local tax authorities. Extension is net after terms. FOB DEFINITIONS: O/PPD/NC Origin/Prepaid/No Charge - Crafco will pay all shipping charges. O/COL Origin/Collect - Freight charges will be collected by the freight carrier at the delivery point. 0/PPD/CB Origin/Prepaid/Charge Back - Crafco will pay the shipping charges and charge it to the customer including drop charges and other charges that apply. 0/PPD/Fixed/CB Origin/Prepaid/Charge Back - Crafco has quoted a fixed freight cost that will be added to the invoice plus drop charges that apply. THIRD PARTY - Freight charges are billed direct by the freight company to an account set up by the customer. Customer responsible for unloading all deliveries. Minimum 4 pallet orders of HP patching material, cold pour loop sealant and any hot pour sealants or adhesives are delivered free of charge. Less than 4 pallet orders incur a $200 delivery charge. Delivery is to one location within Los Angeles, San Diego, Orange, and Imperial, western Riverside, and western San Bernardino Counties. Locations in Eastern Riverside and San Bernardino Counties beyond the radius of Palm Desert, Twenty-nine Palms and Barstow will incur an additional $200 delivery charge on all orders, i.e. if customer has 4 pallet minimum order. the freight charge would be $200, if customer has less than 4 pallet minimum order the freight charge would be $400. Other Counties will be quoted a delivery rate for each order. For Delivery to one location within Ventura and Santa Barbara Counties Minimum 5 pallet orders of HP patching material, cold pour loop sealant and any hot pour sealants or adhesives are delivered free of charge. Less than 5 pallet orders incur a $200 delivery charge.. Minimum 6 pallet orders of SC800 or Perma Repair cold patch materials are delivered free of charge. Less than 6 pallet orders incur a $200 delivery charge. Delivery is to one location within Los Angeles, San Diego, Orange, Imperial, Riverside, Ventura and Santa Barbara Counties. Other Counties will be quoted a delivery rate for each order. Minimum 3 drums (150 gal.) or thirty 5 -gallon pails (150 gal.) orders of silicone sealant delivered free of charge. Less than 150 gallon orders incur a $200 delivery charge. Delivery is to one location within Los Angeles, San Diego, Orange, Imperial, Riverside and San Bernardino Counties. Other Counties will be quoted a delivery rate for each order. Pavement Preservation Products Restocking Policy Crafco will only accept the return of products that have been authorized in writing in advance. To obtain authorization contact your customer service representative. A written authorization will be faxed or emailed to you. A copy of the RETURN AUTHORIZATION must accompany the material being returned. Not all products are returnable. Products that have a shelf life or are considered made to order or special order may not be returned. No used parts may be returned. All returns are subject to restocking charges. All products returned must be in the original packaging and be in good and salable condition. Crafco reserves the right to charge repackaging charges in addition to restocking charges. Restocking Charges PARTS (*) 15% EQUIPMENT Non Returnable SEALANT(*) 25% SILICONE Non Returnable GEOCOMPOSITES Non Returnable MASTIC (*) 25% POLYPATCH (*) 25% TECHCRETE (*) 25% OTHER STANDARD INVENTORIED ITEMS (*) 25% CUSTOMER IS RESPONSIBLE FOR ALL SHIPPING COSTS ON RETURNED MATERIALS. (*) Not all purchases are returnable. Any part or product that is non-standard or obsolete is not returnable. Request information on the acceptability for returns for any specific product when ordering. 11/07/16 16:56:26 We value your business. 9 Page 2 of 2 2 of 2 Item No. 14 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Thomas, Interim Director of Public Works DATE: December 13, 2016 SUBJECT: Award a Construction Contract to L.C. Paving & Sealing, Inc., for the Ynez Road Sidewalk (Pauba Road to Portraits Lane), PW15-12 PREPARED BY: Amer Attar, Principal Engineer Chris White, Assistant Engineer - CIP RECOMMENDATION: That the City Council: 1. Award a Construction Contract to L.C. Paving & Sealing, Inc., in the amount of $64,462, for Ynez Road Sidewalk (Pauba Road to Portraits Lane), PW 15-12; 2. Authorize the City Manager to approve change orders not to exceed the contingency amount of $6,446.20, which is equal to 10% of the contract amount; 3. Make a finding that Ynez Road Sidewalk (Pauba Road to Portraits Lane), PW15-12, is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. BACKGROUND: The project consists of installing a sidewalk along the easterly side of Ynez Road, from Pauba Road to Portraits Lane. The Improvements also include constructing, curb and gutter, ADA ramp, and removing and relocated an existing fence section. On July 26, 2016, City Council approved the plans and specifications and authorized staff to solicit construction bids. On Monday, November 28, 2016, nine bids were electronically opened and publicly posted on PlanetBids. The results were as follows: Base Bid 1. L.C. Paving & Sealing, Inc. $64,462.00 2. Haitbrink Asphalt Paving, Inc. $64,888.50 3. Jesse Rand Construction $69,379.50 4. S&H Civilworks $76,350.00 5. CT&T Concrete Paving $77,385.00 6. Above All Names Construction Services, Inc. $85,585.00 7. All American Asphalt $89,145.00 8. Red Hawk Fence and Environmental Services $93,000.00 9. EBS General Engineering, Inc. $95,779.50 Staff has reviewed the bid proposals and found L.C. Paving & Sealing, Inc. to be the lowest responsible bidder. L.C. Paving & Sealing, Inc. has successfully completed similar projects for public agencies. The Engineer's Estimate for the project is $70,000.00. The project's duration is 45 working days, which is two months and one week. The Multiple Species Habitat Conservation Plan (MSHCP) is an element of the Riverside County Integrated Project (RCIP) to conserve open space, nature preserves and wildlife to be set aside in some areas. It is designed to protect over 150 species and conserve over 500,000 acres in Western Riverside County. The City of Temecula is a permittee to the MSHCP and as such is required to abide by the Regional Conservation Authority's (RCA) Fee Remittance and Collection Policy adopted by Resolution 07-04 on September 10, 2007. The RCA is a joint regional authority formed by the County and the Cities to provide primary policy direction for implementation of the MSHCP. Beginning July 1, 2008, the RCA required that locally funded Capital Improvement Projects contribute applicable MSHCP fees within 90 -days of construction contract award. Fees outside the public right of way are calculated on a cost per acre of disturbed area basis, while fees for typical right of way improvements projects are 5% of construction costs. Projects funded by TUMF or Measure A are exempt from MSHCP fees, as those programs contribute directly to the MSHCP. The Ynez Road Sidewalk project consists of constructing improvements within the existing right of way. There is no new disturbed area, thus, the project is exempt from MHSCP fees. FISCAL IMPACT: The Citywide Sidewalks is included in the City's Capital Improvement Program (CIP) Budget for Fiscal Years 2017-21. The project with the highest priority based on the available funds, in accordance with the Citywide Sidewalks Study previously completed is the Ynez Road Sidewalk (Pauba Road to Portraits Lane) project. The Citywide Sidewalks project is funded with General Fund Contributions. Sufficient funds are available within Account No. 210.165.708.5804, for the contract amount of $64,462.00, plus the 10% contingency amount of $6,446.20, for a total encumbrance of $70,908.20. ATTACHMENTS: 1. Contract 2. Project Description 3. Project Location CITY OF TEMECULA, DEPARTMENT OF PUBLIC WORKS CONTRACT for YNEZ ROAD SIDEWALK (PAUBA ROAD TO PORTRAITS LANE) PROJECT NO. PW15-12 THIS CONTRACT, made and entered into the 13th day of December, 2016 by and between the City of Temecula, a municipal corporation, hereinafter referred to as "City", and L.C. Paving & Sealing, Inc., hereinafter referred to as "Contractor." WITNESSETH: That City and Contractor, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACT DOCUMENTS The complete Contract includes all of the Contract Documents, to wit: Notice Inviting Bids, Instructions to Bidders, Proposal, Performance Bond, Labor and Materials Bond, Plans and Specifications entitled YNEZ ROAD SIDEWALK (PAUBA ROAD TO PORTRAITS LANE), PROJECT NO. PW15-12, Insurance Forms, this Contract, and all modifications and amendments thereto, the State of California Standard Plans and Specifications, (latest edition), issued by the California Department of Transportation, where specifically referenced in the Plans, Special Provisions, and Technical Specifications, and the latest version of the Standard Specifications for Public Works Construction, including all supplements as written and promulgated by Public Works Standards, Inc. (hereinafter, "Standard Specifications") as amended by the General Specifications, Special Provisions, and Technical Specifications for YNEZ ROAD SIDEWALK (PAUBA ROAD TO PORTRAITS LANE), PROJECT NO. PW15-12. Copies of these Standard Specifications are available from the publisher: BNi Building News Division of BNi Publications, Inc. 990 Park Center Drive, Suite E Vista, CA 92081 (760) 734-1113 The Standard Specifications will control the general provisions, construction materials, and construction methods for this Contract except as amended by the General Specifications, Special Provisions, and Technical Specifications for YNEZ ROAD SIDEWALK (PAUBA ROAD TO PORTRAITS LANE), PROJECT NO. PW15-12. In case of conflict between the Standard Specifications and the other Contract Documents, the other Contract Documents shall take precedence over, and be used in lieu of, such conflicting portions. Where the Contract Documents describe portions of the work in general terms, but not in complete detail, it is understood that the item is to be furnished and installed completed and in place and that only the best general practice is to be used. Unless otherwise specified, the Contractor shall furnish all labor, materials, tools, equipment, and incidentals, and do all the work involved in executing the Contract. The Contract Documents are complementary, and what is called for by anyone shall be as binding as if called for by all. Any conflict between this Contract and any other Contract Document shall be resolved in favor of this Contract. 2. SCOPE OF WORK Contractor shall perform everything required to be performed, shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the following: YNEZ ROAD SIDEWALK (PAUBA ROAD TO PORTRAITS LANE), PROJECT NO. PW15-12. All of said work to be performed and materials to be furnished shall be in strict accordance with the Drawings and Specifications and the provisions of the Contract Documents hereinabove enumerated and adopted by City. 3. CITY APPROVAL All labor, materials, tools, equipment, and services shall be furnished and work performed and completed under the direction and supervision, and subject to the approval of City or its authorized representatives. 4. CONTRACT AMOUNT AND SCHEDULE The City agrees to pay, and Contractor agrees to accept, in full payment for, the work agreed to be done, the sum of: Sixty -Four Thousand Four Hundred Sixty -Two DOLLARS AND NO CENTS ($64,462.00), the total amount of the base bid. Contractor agrees to complete the work in a period not to exceed 45 working days, commencing with delivery of a Notice to Proceed by City. Construction shall not commence until bonds and insurance are approved by City. 5. CHANGE ORDERS All change orders shall be approved by the City Council, except that the City Manager is hereby authorized by the City Council to make, by written order, changes or additions to the work in an amount not to exceed the contingency as established by the City Council. 6. PAYMENTS a. Lump Sum Bid Schedule: Before submittal of the first payment request, the Contractor shall submit to the Director of Public Works a schedule of values allocated to the various portions of the work, prepared in such form and supported by such data to substantiate its accuracy as the Director of Public Works may require. This schedule, as approved by the Director of Public Works, shall be used as the basis for reviewing the Contractor's payment requests. b. Unit Price Bid Schedule: Pursuant to Section 20104.50 of the Public Contract Code, within thirty (30) days after submission of a payment request to the City, the Contractor shall be paid a sum equal to 95% of the value of the work completed according to the bid schedule. Payment request forms shall be submitted on or about the thirtieth (30th) day of each successive month as the work progresses. The final payment, if unencumbered, or any part thereof unencumbered, shall be made sixty (60) days after acceptance of final payment and the Contractor filing a one-year Warranty and an Affidavit of Final Release with the City on forms provided by the City. c. Payment for Work Performed: Payments shall be made on demands drawn in the manner required by law, accompanied by a certificate signed by the City Manager, stating that the work for which payment is demanded has been performed in accordance with the terms of the Contract, and that the amount stated in the certificate is due under the terms of the Contract. Partial payments on the Contract price shall not be considered as an acceptance of any part of the work. d. Payment of Interest: Interest shall be paid on all undisputed payment requests not paid within thirty (30) days pursuant to Public Contract Code Section 20104.50. Public Contract Code Section 7107 is hereby incorporated by reference. 7 LIQUIDATED DAMAGES / EXTENSION OF TIME a. Liquidated Damages: In accordance with Government Code Section 53069.85, Contractor agrees to forfeit and pay to City the sum of $1,000 per day for each calendar day completion is delayed beyond the time allowed pursuant to Paragraph 4 of this Contract. Such sum shall be deducted from any payments due to or to become due to Contractor. b. Extension of Time: Contractor will be granted an extension of time and will not be assessed liquidated damages for unforeseeable delays beyond the control of, and without the fault or negligence of the Contractor, including delays caused by City. Within ten (10) calendar days of the occurrence of such delay, Contractor shall give written notice to City. Within thirty (30) calendar days of the occurrence of the delay, Contractor shall provide written documentation sufficient to support its delay claim to City. Contractor's failure to provide such notice and documentation shall constitute Contractor's waiver, discharge, and release of such delay claims against City. 8. WAIVER OF CLAIMS On or before making each request for payment under Paragraph 6 above, Contractor shall submit to City, in writing, all claims for compensation as to work related to the payment. Unless the Contractor has disputed the amount of the payment, the acceptance by Contractor of each payment shall constitute a release of all claims against the City related to the payment. Contractor shall be required to execute an affidavit, release, and indemnity agreement with each claim for payment. 9. PREVAILING WAGES Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contract from the Director of the Department of Industrial Relations. Copies may be obtained from the California Department of Industrial Relations Internet website at http://www.dir.ca.qov. Contractor shall provide a copy of prevailing wage rates to any staff or subcontractor hired, and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with the provisions of Sections 1720, 1720.9, 1725.5, 1771.1(a), 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Contractor shall forfeit to the City, as a penalty, the sum of $200.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Contract, by him or by any subcontractor under him, in violation of the provisions of the Contract. This project, work, or service will be subject to compliance monitoring and enforcement by the Department of Industrial Relations (DI R) pursuant to Labor Code Section 1771.4. 10. TIME OF THE ESSENCE Time is of the essence in this contract. 11. INDEMNIFICATION All work covered by this Contract done at the site of construction or in preparing or delivering materials to the site shall be at the risk of Contractor alone. Contractor agrees to save, indemnify, hold harmless and defend the City of Temecula, Temecula Community Services District, and/or Successor Agency to the Temecula Redevelopment Agency, its officers, employees, and agents, against any and all liability, injuries, or death of persons (Contractor's employees included), and damage to property, arising directly or indirectly out of the obligations herein undertaken or out of the operations conducted by Contractor, save and except claims or litigations arising through the sole active negligence or sole willful misconduct of the City. The Contractor shall indemnify and be responsible for reimbursing the City for any and all costs incurred by the City as a result of Stop Notices filed against the project. The City shall deduct such costs from progress payments or final payments due to the Contractor. 12. GRATUITIES Contractor warrants that neither it nor any of its employees, agents, or representatives has offered or given any gratuities or promises to City's employees, agents, or representatives with a view toward securing this Contract or securing favorable treatment with respect thereto. 13. CONFLICT OF INTEREST Contractor warrants that none of its partners, members or shareholders are related by blood or marriage to any employee of the City who has participated in the development of the specifications or approval of this project or who will administer this project nor are they in any way financially associated with any City officer or employee, or any architect, engineer, or other preparers of the Drawings and Specifications for this project. Contractor further warrants that no person in its employ nor any person with an ownership interest in the Contractor has been employed by the City within one year of the date of the Notice Inviting Bids. 14. CONTRACTOR'S AFFIDAVIT After the completion of the work contemplated by this Contract, Contractor shall file with the City Manager, its affidavit stating that all workmen and persons employed, all firms supplying materials, and all subcontractors upon the Project have been paid in full, and that there are no claims outstanding against the Project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 15. NOTICE TO CITY OF LABOR DISPUTES Whenever the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of the Contract, Contractor shall immediately give notice thereof, including all relevant information with respect thereto, to City. 16. BOOKS AND RECORDS Contractor's books, records, and plans or such part thereof as may be engaged in the performance of this Contract, shall at all reasonable times be subject to inspection and audit by any authorized representative of the City. 17. INSPECTION The work shall be subject to inspection and testing by City and its authorized representatives during manufacture and construction and all other times and places, including without limitation, the plants of Contractor and any of its suppliers. Contractor shall provide all reasonable facilities and assistance for the safety and convenience of inspectors. All inspections and tests shall be performed in such manner as to not unduly delay the work. The work shall be subject to final inspection and acceptance notwithstanding any payments or other prior inspections. Such final inspection shall be made within a reasonable time after completion of the work. 18. DISCRIMINATION Contractor represents that it has not, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. 19. GOVERNING LAW The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Contract and also govern the interpretation of this Contract. 20. PROHIBITED INTEREST No member, officer, or employee of the City of Temecula or of a local public body who has participated in the development of the specifications or approval of this project or will administer this project shall have any interest, direct or indirect, in the Contract or the proceeds thereof during his/her tenure or for one year thereafter. Furthermore, the Contractor covenants and agrees to their knowledge that no board member, officer or employee of the City of Temecula has any interest, whether contractual, non -contractual, financial or otherwise, in this transaction, or in the business of the contracting party other than the City of Temecula, and that if any such interest comes to the knowledge of either party at any time, a full and complete disclosure of all such information will be made, in writing, to the other party or parties, even if such interest would not be considered a conflict of interest under Article 4 (commencing with Section 1090) or Article 4.6 (commencing with Section 1220) of Division 4 of Title I of the Government Code of the State of California. 21. ADA REQUIREMENTS. By signing this Contract, Contractor certifies that the Contractor is in total compliance with the Americans with Disabilities Act of 1990, Public Law 101- 336, as amended. 22. WRITTEN NOTICE. Any written notice required to be given in any part of the Contract Documents shall be performed by depositing the same in the U.S. Mail, postage prepaid, directed to the address of the Contractor as set forth in the Contract Documents, and to the City addressed as follows: Mailing and Delivery Address: Patrick Thomas Interim Director of Public Works City of Temecula 41000 Main Street Temecula, CA 92590 IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed on the date first above written. DATED: CONTRACTOR: L.C. Paving & Sealing, Inc. 996 Borden Road San Marcos, Ca. 92069 (760) 752-1743 Jose@LCPaving.com By: Jose Salinas Print or type NAME Pres., Sec., Treas. and Mgr. Print or type TITLE By: Print or type NAME Print or type TITLE (Signatures of two corporate officers required for Corporations) DATED: CITY OF TEMECULA By: Michael S. Naggar, Mayor ATTEST: Randi Johl, City Clerk APPROVED AS TO FORM: Peter M. Thorson, City Attorney 1 2019-20 2017-18 ThoFteartelSouthornCal&mia V.4,1e0stimry Capital Improvement Program Fiscal Years 2017-21 CITYWIDE SIDEWALKS Infrastructure / Other Project Project Description: This project will include the construction of sidewalks at various locations throughout the City. Benefit / Core Value: This project will provide walking surfaces for pedestrians. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity and A Sustainable City. Project Status: A study to identify areas with missing sidewalks and prioritize them is being finalized. Based on the study and the available resources sidewalks will be constructed in the selected areas. Department: Public Works - Account No. 210.165.708 PW15-12 Level: I Project Cost: Prior Years Actual Expenditures FYE 2016 Carryover Budget 2016-17 Adopted Appropriation 2017-18 Projected 2018-19 Projected 2019-20 Projected 2020-21 Projected and Future Total Project Years Cost Administration 23,172 $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 98,172 Construction 97,932 $ 120,674 $ 90,000 $ 90,000 $ 90,000 $ 90,000 $ 480,674 Construction $125,000 $125,000 $125,000 $ 375,000 Engineering 97,932 $ 10,000 $ 5,000 - $ 5,000 $ 5,000 $ 5,000 $ 30,000 Design 74,760 $ 6,394 $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 141,154 Totals 97,932 $ 152,068 $ 125,000 - $125,000 $125,000 $125,000 $ 750,000 Prior Years Source of Funds: Actual Expenditures FYE 2016 Carryover Budget 2016-17 Adopted 2017-18 2018-19 2019-20 2020-21 Appropriation Projected Projected Projected Projected Total Project Cost General Fund Contributions 97,932 $ 152,068 $ 125,000 $ 375,000 Unspecified* $125,000 $125,000 $125,000 $ 375,000 Total Funding: 97,932 $ 152,068 $ 125,000 - $125,000 $125,000 $125,000 $ 750,000 Future Operation & Maintenance Costs 2016-17 'Project cannot be constructed until a funding source is identified. 2018-19 2020-21 Fiscal Years 2017-21 Capital Improvement Project 95 "" TETHF CITY OF MECULA PW 15-12 Ynez Road Sidewalk liok \ v ditt ##\ # . +11P4 /4 04, „ Silt II� I;KIAVE1II Legend D City Parcels lit illii r,411,,0 lammThir chi ailla amiii MN i ifik, t_ LA__,„ ko. ,,\ up a • vP' aft* � �w kill*°Sil Qom, ilk MOE�f�E ,�c IP _it_ iiaireilheog -,t, vivitilV # 467,.* • • . 4410 sAll, pp4`dti 110 4mr., 01*.ileipli fri +a O ��w N�'FP , -�p0 _ nem iii.N 0 375 750 1125 ft.Scale: 1:3,855 110- Map center: 6290464, 2125386 This map is a user generated static output from an Internet mapping site and is for general reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION. Item No. 15 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Thomas, Interim Director of Public Works DATE: December 13, 2016 SUBJECT: Adopt a Resolution Authorizing the Approval of Master Agreement No. 08-5459F15; an Agreement Between the City of Temecula (the Administering Agency) and the State (Caltrans) for Federal -Aid Projects PREPARED BY: Julie Tarrant, Sr. Management Analyst RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING THE CITY MANAGER TO EXECUTE THE MASTER AGREEMENT ADMINISTERING AGENCY -STATE AGREEMENT FOR FEDERAL -AID PROJECTS AND ALL PERTINENT PROGRAM SUPPLEMENT AGREEMENTS TO AGREEMENT NO. 08-5459F15 BACKGROUND: On November 18, 2008 the City Council passed, approved and adopted a resolution to authorize the City Manager to execute the Master Agreement Administering Agency -State Agreement and all pertinent Program Supplement Agreements for Federal -Aid Projects. The Master Agreement has now been revised to incorporate various changes in regulations and policies. Due to the changes with the Master Agreement it is necessary to submit an updated certified authorizing resolution approving the new Administering Agency -State Agreement for Federal -Aid Projects, and all pertinent Program Supplement Agreements to Agreement No. 08- 5459-F15. The Master Agreement establishes terms and conditions applicable to the Administering Agency when receiving federal funds for a designated Project facility and to the subsequent operation and maintenance of that completed facility. FISCAL IMPACT: If the signed Agreements are not received by the Department (Caltrans) within 90 days of request, funds will be disencumbered and/or deobligated. No invoices for reimbursement can be processed until the agreements are fully executed. ATTACHMENTS: 1. Resolution 2. Copy Master Agreement Administering Agency -State Agreement for Federal -Aid Projects, Agreement No. 08-5459F15 3. Copy of Program Supplement No. F017 for I-15/SR 79 South Ultimate Interchange RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING THE CITY MANAGER TO EXECUTE THE MASTER AGREEMENT ADMINISTERING AGENCY -STATE AGREEMENT FOR FEDERAL -AID PROJECTS AND ALL PERTINENT PROGRAM SUPPLEMENT AGREEMENTS TO AGREEMENT NO. 08-5459F15 THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The Congress of the United States has enacted the Intermodal Surface Transportation Efficiency Act (ISTEA) of 1991 and subsequent Transportation Authorization Bills to fund transportation programs. Section 2. The Legislature of the State of California has enacted legislation by which certain federal -aid funds may be made available for use on local transportation related projects of public entities qualified to act as recipients of these federal -aid funds in accordance with the intent of federal law. Section 3. Before federal funds will be made available for a specific program project, Administering Agency and State are required to enter into an agreement to establish terms and conditions applicable to the Administering Agency when receiving federal funds for a designated Project facility and to the subsequent operation and maintenance of that completed facility. Section 4. That the City Manager is authorized to execute the Master Agreement Administering Agency -State Agreement for Federal -Aid Projects. Section 5. That the City Manager is authorized to execute all Program Supplement Agreements to the Administering Agency -State Agreement No. 08- 5459F15. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 13th day of December, 2016. Michael S. Naggar, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 16- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 13th day of December, 2016, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk MASTER AGREEMENT ADMINISTERING AGENCY -STATE AGREEMENT FOR FEDERAL -AID PROJECTS 08 City of Temecula District Administering Agency Agreement No. 08-5459F15 This AGREEMENT, is entered into effective this day of . 20 , by and between City of Temecula, hereinafter referred to as "ADMINISTERING AGENCY," and the State of California, acting by and through its Department of Transportation (Caltrans), hereinafter referred to as "STATE", and together referred to as "PARTIES" or individually as a "PARTY." RECITALS: 1. WHEREAS, the Congress of the United States has enacted the Intermodal Surface Transportation Efficiency Act (ISTEA) of 1991 and subsequent Transportation Authorization Bills to fund transportation programs; and 2. WHEREAS, the Legislature of the State of California has enacted legislation by which certain federal -aid funds may be made available for use on local transportation related projects of public entities qualified to act as recipients of these federal -aid funds in accordance with the intent of federal law; and 3. WHEREAS, before federal funds will be made available for a specific program project, ADMINISTERING AGENCY and STATE are required to enter into an agreement to establish terms and conditions applicable to the ADMINISTERING AGENCY when receiving federal funds for a designated PROJECT facility and to the subsequent operation and maintenance of that completed facility. NOW, THEREFORE, the PARTIES agree as follows: Page 1 of 26 ARTICLE I - PROJECT ADMINISTRATION 1. This AGREEMENT shall have no force or effect with respect to any program project unless and until a project -specific "Authorization/Agreement Summary", herein referred to as "E-76" document, is approved by STATE and the Federal Highway Administration (FHWA). 2. The term "PROJECT", as used herein, means that authorized transportation related project and related activities financed in part with federal -aid funds as more fully -described in an "Authorization/ Agreement Summary" or "Amendment/Modification Summary", herein referred to as "E-76" or "E-76 (AMOD)" document authorized by STATE and the Federal Highway Administration (FHWA). 3. The E -76/E-76 (AMOD) shall designate the party responsible for implementing PROJECT, type of work and location of PROJECT. 4. The PROGRAM SUPPLEMENT sets out special covenants as a condition for the ADMINISTERING AGENCY to receive federal -aid funds from/through STATE for designated PROJECT. The PROGRAM SUPPLEMENT shall also show these federal funds that have been initially encumbered for PROJECT along with the matching funds to be provided by ADMINISTERING AGENCY and/or others. Execution of PROGRAM SUPPLEMENT by the PARTIES shall cause ADMINISTERING AGENCY to adopt all of the terms of this AGREEMENT as though fully set forth therein in the PROGRAM SUPPLEMENT. Unless otherwise expressly delegated in a resolution by the governing body of ADMINISTERING AGENCY, and with written concurrence by STATE, the PROGRAM SUPPLEMENT shall be approved and managed by the governing body of ADMINISTERING AGENCY. 5. ADMINISTERING AGENCY agrees to execute and return each project -specific PROGRAM SUPPLEMENT within ninety (90) days of receipt. The PARTIES agree that STATE may suspend future authorizations/obligations and invoice payments for any on-going or future federal -aid project performed by ADMINISTERING AGENCY if any project -specific PROGRAM SUPPLEMENT is not returned within that ninety (90) day period unless otherwise agreed by STATE in writing. 6. ADMINISTERING AGENCY further agrees, as a condition to the release and payment of federal funds encumbered for the PROJECT described in each PROGRAM SUPPLEMENT, to comply with the terms and conditions of this AGREEMENT and all of the agreed-upon Special Covenants or Remarks incorporated within the PROGRAM SUPPLEMENT, and Cooperative/Contribution Agreement where appropriate, defining and identifying the nature of the specific PROJECT. 7. Federal, state and matching funds will not participate in PROJECT work performed in advance of the approval of the E-76 or E-76 (AMOD), unless otherwise stated in the executed project - specific PROGRAM SUPPLEMENT. ADMINISTERING AGENCY agrees that it will only proceed with the work authorized for that specific phase(s) on the project -specific E-76 or E-76 (AMOD). ADMINISTERING AGENCY further agrees to not proceed with future phases of PROJECT prior to receiving an E-76 (AMOD) from STATE for that phase(s) unless no further federal funds are needed or for those future phase(s). Page 2 of 26 8. That PROJECT or portions thereof, must be included in a federally approved Federal Statewide Transportation Improvement Program (FSTIP) prior to ADMINISTERING AGENCY submitting the "Request for Authorization". 9. ADMINISTERING AGENCY shall conform to all state statutes, regulations and procedures (including those set forth in the Local Assistance Procedures Manual and the Local Assistance Program Guidelines, hereafter collectively referred to as "LOCAL ASSISTANCE PROCEDURES") relating to the federal -aid program, all Title 23 Code of Federal Regulation (CFR) and 2 CFR part 200 federal requirements, and all applicable federal laws, regulations, and policy and procedural or instructional memoranda, unless otherwise specifically waived as designated in the executed project -specific PROGRAM SUPPLEMENT. 10. If PROJECT is not on STATE -owned right of way, PROJECT shall be constructed in accordance with LOCAL ASSISTANCE PROCEDURES that describes minimum statewide design standards for local agency streets and roads. LOCAL ASSISTANCE PROCEDURES for projects off the National Highway System (NHS) allow STATE to accept either the STATE's minimum statewide design standards or the approved geometric design standards of ADMINISTERING AGENCY. Additionally, for projects off the NHS, STATE will accept ADMINISTERING AGENCY - approved standard specifications, standard plans, materials sampling and testing quality assurance programs that meet the conditions described in the then current LOCAL ASSISTANCE PROCEDURES. 11. If PROJECT involves work within or partially within STATE -owned right-of-way, that PROJECT shall also be subject to compliance with the policies, procedures and standards of the STATE Project Development Procedures Manual and Highway Design Manual and, where appropriate, an executed Cooperative Agreement between STATE and ADMINISTERING AGENCY that outlines the PROJECT responsibilities and respective obligations of the PARTIES. ADMINISTERING AGENCY and its contractors shall each obtain an encroachment permit through STATE prior to commencing any work within STATE rights of way or work which affects STATE facilities. 12. When PROJECT is not on the State Highway System but includes work to be performed by a railroad, the contract for such work shall be prepared by ADMINISTERING AGENCY or by STATE, as the PARTIES may hereafter agree. In either event, ADMINISTERING AGENCY shall enter into an agreement with the railroad providing for future maintenance of protective devices or other facilities installed under the contract. 13. If PROJECT is using STATE funds, the Department of General Services, Division of the State Architect, or its designee, shall review the contract PS&E for the construction of buildings, structures, sidewalks, curbs and related facilities for accessibility and usability. ADMINISTERING AGENCY shall not award a PROJECT construction contract for these types of improvements until the State Architect has issued written approval stating that the PROJECT plans and specifications comply with the provisions of sections 4450 and 4454 of the California Government Code, if applicable. Further requirements and guidance are provided in Title 24 of the California Code of Regulations. 14. ADMINISTERING AGENCY will advertise, award and administer PROJECT in accordance with the current LOCAL ASSISTANCE PROCEDURES unless otherwise stated in the executed project -specific PROGRAM SUPPLEMENT. Page 3 of 26 15. ADMINISTERING AGENCY shall provide or arrange for adequate supervision and inspection of each PROJECT. While consultants may perform supervision and inspection work for PROJECT with a fully qualified and licensed engineer, ADMINISTERING AGENCY shall provide a full-time employee to be in responsible charge of each PROJECT who is not a consultant. 16. ADMINISTERING AGENCY shall submit PROJECT -specific contract award documents to STATE's District Local Assistance Engineer within sixty (60) days after contract award. A copy of the award documents shall also be included with the submittal of the first invoice for a construction contract by ADMINISTERING AGENCY. 17. ADMINISTERING AGENCY shall submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure by ADMINISTERING AGENCY to submit a "Report of Expenditures" within one hundred eighty (180) days of project completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current LOCAL ASSISTANCE PROCEDURES. 18. ADMINISTERING AGENCY shall comply with: (i) section 504 of the Rehabilitation Act of 1973 which prohibits discrimination on the basis of disability in federally assisted programs; (ii) the Americans with Disabilities Act (ADA) of 1990 which prohibits discrimination on the basis of disability irrespective of funding; and (iii) all applicable regulations and guidelines issued pursuant to both the Rehabilitation Act and the ADA. 19. The Congress of the United States, the Legislature of the State of California and the Governor of the State of California, each within their respective jurisdictions, have prescribed certain nondiscrimination requirements with respect to contract and other work financed with public funds. ADMINISTERING AGENCY agrees to comply with the requirements of the FAIR EMPLOYMENT PRACTICES ADDENDUM (Exhibit A attached hereto) and the NONDISCRIMINATION ASSURANCES (Exhibit B attached hereto). ADMINISTERING AGENCY further agrees that any agreement entered into by ADMINISTERING AGENCY with a third party for performance of PROJECT -related work shall incorporate Exhibits A and B (with third party's name replacing ADMINISTERING AGENCY) as essential parts of such agreement to be enforced by that third party as verified by ADMINISTERING AGENCY. Page 4 of 26 ARTICLE II - RIGHTS OF WAY 1. No contract for the construction of a federal -aid PROJECT shall be awarded until all necessary rights of way have been secured. Prior to the advertising for construction of PROJECT, ADMINISTERING AGENCY shall certify and, upon request, shall furnish STATE with evidence that all necessary rights of way are available for construction purposes or will be available by the time of award of the construction contract. 2. ADMINISTERING AGENCY agrees to indemnify and hold STATE harmless from any liability that may result in the event the right of way for a PROJECT, including, but not limited to, being clear as certified or if said right of way is found to contain hazardous materials requiring treatment or removal to remediate in accordance with Federal and State laws. The furnishing of right of way as provided for herein includes, in addition to all real property required for the PROJECT, title free and clear of obstructions and encumbrances affecting PROJECT and the payment, as required by applicable law, of relocation costs and damages to remainder real property not actually taken but injuriously affected by PROJECT. ADMINISTERING AGENCY shall pay, from its own non- matching funds, any costs which arise out of delays to the construction of PROJECT because utility facilities have not been timely removed or relocated, or because rights of way were not available to ADMINISTERING AGENCY for the orderly prosecution of PROJECT work. 3. Subject to STATE approval and such supervision as is required by LOCAL ASSISTANCE PROCEDURES over ADMINISTERING AGENCY's right of way acquisition procedures, ADMINISTERING AGENCY may claim reimbursement from federal funds for expenditures incurred in purchasing only the necessary rights of way needed for the PROJECT after crediting PROJECT with the fair market value of any excess property retained and not disposed of by ADMINISTERING AGENCY. 4. When real property rights are to be acquired by ADMINISTERING AGENCY for a PROJECT, said ADMINISTERING AGENCY must carry out that acquisition in compliance with all applicable State and Federal laws and regulations, in accordance with State procedures as published in State's current LOCAL ASSISTANCE PROCEDURES and STATE's Right -of -Way Manual, subject to STATE oversight to ensure that the completed work is acceptable under the Federal Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended. 5. Whether or not federal -aid is to be requested for right of way, should ADMINISTERING AGENCY, in acquiring right of way for PROJECT, displace an individual, family, business, farm operation, or non-profit organization, relocation payments and services will be provided as set forth in 49 CFR, Part 24. The public will be adequately informed of the relocation payments and services which will be available, and, to the greatest extent practicable, no person lawfully occupying real property shall be required to move from his/her dwelling or to move his/her business or farm operation without at least ninety (90) days written notice from ADMINISTERING AGENCY. ADMINISTERING AGENCY will provide STATE with specific assurances, on each portion of the PROJECT, that no person will be displaced until comparable decent, safe and sanitary replacement housing is available within a reasonable period of time prior to displacement, and that ADMINISTERING AGENCY's relocation program is realistic and adequate to provide orderly, timely and efficient relocation of PROJECT -displaced persons as provided in 49 CFR, Part 24. Page 5 of 26 6. ADMINISTERING AGENCY shall, along with recording the deed or instrument evidencing title in the name of the ADMINISTERING AGENCY or their assignee, also record an Agreement Declaring Restrictive Covenants (ADRC) as a separate document incorporating the assurances included within Exhibits A and B and Appendices A, B, C and D of this AGREEMENT, as appropriate. Page 6 of 26 ARTICLE III - MAINTENANCE AND MANAGEMENT 1. ADMINISTERING AGENCY will maintain and operate the property acquired, developed, constructed, rehabilitated, or restored by PROJECT for its intended public use until such time as the parties might amend this AGREEMENT to otherwise provide. With the approval of STATE, ADMINISTERING AGENCY or its successors in interest in the PROJECT property may transfer this obligation and responsibility to maintain and operate PROJECT property for that intended public purpose to another public entity. 2. Upon ADMINISTERING AGENCY's acceptance of the completed federal -aid construction contract or upon contractor being relieved of the responsibility for maintaining and protecting PROJECT, ADMINISTERING AGENCY will be responsible for the maintenance, ownership, liability, and the expense thereof, for PROJECT in a manner satisfactory to the authorized representatives of STATE and FHWA and if PROJECT falls within the jurisdictional limits of another Agency or Agencies, it is the duty of ADMINISTERING AGENCY to facilitate a separate maintenance agreement(s) between itself and the other jurisdictional Agency or Agencies providing for the operation, maintenance, ownership and liability of PROJECT. Until those agreements are executed, ADMINISTERING AGENCY will be responsible for all PROJECT operations, maintenance, ownership and liability in a manner satisfactory to the authorized representatives of STATE and FHWA. If, within ninety (90) days after receipt of notice from STATE that a PROJECT, or any portion thereof, is not being properly operated and maintained and ADMINISTERING AGENCY has not satisfactorily remedied the conditions complained of, the approval of future federal -aid projects of ADMINISTERING AGENCY will be withheld until the PROJECT shall have been put in a condition of operation and maintenance satisfactory to STATE and FHWA. The provisions of this section shall not apply to a PROJECT that has been vacated through due process of law with STATE's concurrence. 3. PROJECT and its facilities shall be maintained by an adequate and well-trained staff of engineers and/or such other professionals and technicians as PROJECT reasonably requires. Said operations and maintenance staff may be employees of ADMINISTERING AGENCY, another unit of government, or a contractor under agreement with ADMINISTERING AGENCY. All maintenance will be performed at regular intervals or as required for efficient operation of the complete PROJECT improvements. Page 7 of 26 ARTICLE IV - FISCAL PROVISIONS 1. All contractual obligations of STATE are subject to the appropriation of resources by the Legislature and the allocation of resources by the California Transportation Commission (CTC). 2. STATE'S financial commitment of federal funds will occur only upon the execution of this AGREEMENT, the authorization of the project -specific E-76 or E-76 (AMOD), the execution of each project -specific PROGRAM SUPPLEMENT, and STATE's approved finance letter. 3. ADMINISTERING AGENCY may submit signed invoices in arrears for reimbursement of participating PROJECT costs on a regular basis once the project -specific PROGRAM SUPPLEMENT has been executed by STATE. 4. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six (6) months commencing after the funds are encumbered on either the project -specific PROGRAM SUPPLEMENT or through a project -specific finance letter approved by STATE. STATE reserves the right to suspend future authorizations/obligations, and invoice payments for any on-going or future federal -aid project by ADMINISTERING AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six (6) month period. 5. Invoices shall be submitted on ADMINISTERING AGENCY letterhead that includes the address of ADMINISTERING AGENCY and shall be formatted in accordance with LOCAL ASSISTANCE PROCEDURES. 6. ADMINISTERING AGENCY must have at least one copy of supporting backup documentation for costs incurred and claimed for reimbursement by ADMINISTERING AGENCY. ADMINISTERING AGENCY agrees to submit supporting backup documentation with invoices if requested by State. Acceptable backup documentation includes, but is not limited to, agency's progress payment to the contractors, copies of cancelled checks showing amounts made payable to vendors and contractors, and/or a computerized summary of PROJECT costs. 7. Payments to ADMINISTERING AGENCY can only be released by STATE as reimbursement of actual allowable PROJECT costs already incurred and paid for by ADMINISTERING AGENCY. 8. Indirect Cost Allocation Plans/Indirect Cost Rate Proposals (ICAP/ICRP), Central Service Cost Allocation Plans and related documentation are to be prepared and provided to STATE (Caltrans Audits & Investigations) for review and approval prior to ADMINISTERING AGENCY seeking reimbursement of indirect costs incurred within each fiscal year being claimed for State and federal reimbursement. ICAPs/ICRPs must be prepared in accordance with the requirements set forth in 2 CFR, Part 200, Chapter 5 of the Local Assistance Procedural Manual, and the ICAP/ICRP approval procedures established by STATE. 9. Once PROJECT has been awarded, STATE reserves the right to de -obligate any excess federal funds from the construction phase of PROJECT if the contract award amount is less than the obligated amount, as shown on the PROJECT E-76 or E-76 (AMOD). 10. STATE will withhold the greater of either two (2) percent of the total of all federal funds encumbered for each PROGRAM SUPPLEMENT or $40,000 until ADMINISTERING AGENCY submits the Final Report of Expenditures for each completed PROGRAM SUPPLEMENT PROJECT. Page 8 of 26 11. The estimated total cost of PROJECT, the amount of federal funds obligated, and the required matching funds may be adjusted by mutual consent of the PARTIES hereto with a finance letter, a detailed estimate, if required, and approved E-76 (AMOD). Federal -aid funding may be increased to cover PROJECT cost increases only if such funds are available and FHWA concurs with that increase. 12. When additional federal -aid funds are not available, ADMINISTERING AGENCY agrees that the payment of federal funds will be limited to the amounts authorized on the PROJECT specific E-76 / E-76 (AMOD) and agrees that any increases in PROJECT costs must be defrayed with ADMINISTERING AGENCY's own funds. 13. ADMINISTERING AGENCY shall use its own non-federal funds to finance the local share of eligible costs and all expenditures or contract items ruled ineligible for financing with federal funds. STATE shall make the determination of ADMINISTERING AGENCY's cost eligibility for federal fund financing of PROJECT costs. 14. ADMINISTERING AGENCY will reimburse STATE for STATE's share of costs for work performed by STATE at the request of ADMINISTERING AGENCY. STATE's costs shall include overhead assessments in accordance with section 8755.1 of the State Administrative Manual. 15. Federal and state funds allocated from the State Transportation Improvement Program (STIP) are subject to the timely use of funds provisions enacted by Senate Bill 45, approved in 1997, and subsequent STIP Guidelines and State procedures approved by the CTC and STATE. 16. Federal funds encumbered for PROJECT are available for liquidation for a period of six (6) years from the beginning of the State fiscal year the funds were appropriated in the State Budget. State funds encumbered for PROJECT are available for liquidation only for six (6) years from the beginning of the State fiscal year the funds were appropriated in the State Budget. Federal or state funds not liquidated within these periods will be reverted unless a Cooperative Work Agreement (CWA) is submitted by ADMINISTERING AGENCY and approved by the California Department of Finance (per Government Code section 16304). The exact date of fund reversion will be reflected in the STATE signed finance letter for PROJECT. 17. Payments to ADMINISTERING AGENCY for PROJECT -related travel and subsistence (per diem) expenses of ADMINISTERING AGENCY forces and its contractors and subcontractors claimed for reimbursement or as local match credit shall not exceed rates authorized to be paid rank and file STATE employees under current State Department of Personnel Administration (DPA) rules. If the rates invoiced by ADMINISTERING AGENCY are in excess of DPA rates, ADMINISTERING AGENCY is responsible for the cost difference, and any overpayments inadvertently paid by STATE shall be reimbursed to STATE by ADMINISTERING AGENCY on demand within thirty (30) days of such invoice. 18. ADMINISTERING AGENCY agrees to comply with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards. 19. ADMINISTERING AGENCY agrees, and will assure that its contractors and subcontractors will be obligated to agree, that Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allowability of individual PROJECT cost items. Page 9 of 26 20. Every sub -recipient receiving PROJECT funds under this AGREEMENT shall comply with 2 CFR, Part 200, 23 CFR, 48 CFR Chapter 1, Part 31, Local Assistance Procedures, Public Contract Code (PCC) 10300-10334 (procurement of goods), PCC 10335-10381 (non -A&E services), and other applicable STATE and FEDERAL regulations. 21. Any PROJECT costs for which ADMINISTERING AGENCY has received payment or credit that are determined by subsequent audit to be unallowable under 2 CFR, Part 200, 23 CFR, 48 CFR, Chapter 1, Part 31, and other applicable STATE and FEDERAL regulations, are subject to repayment by ADMINISTERING AGENCY to STATE. 22. Should ADMINISTERING AGENCY fail to refund any moneys due upon written demand by STATE as provided hereunder or should ADMINISTERING AGENCY breach this AGREEMENT by failing to complete PROJECT without adequate justification and approval by STATE, then, within thirty 30 days of demand, or within such other period as may be agreed to in writing between the PARTIES, STATE, acting through the State Controller, the State Treasurer, or any other public entity or agency, may withhold or demand a transfer of an amount equal to the amount paid by or owed to STATE from future apportionments, or any other funds due ADMINISTERING AGENCY from the Highway Users Tax Fund or any other sources of funds, and/or may withhold approval of future ADMINISTERING AGENCY federal -aid projects. 23. Should ADMINISTERING AGENCY be declared to be in breach of this AGREEMENT or otherwise in default thereof by STATE, and if ADMINISTERING AGENCY is constituted as a joint powers authority, special district, or any other public entity not directly receiving funds through the State Controller, STATE is authorized to obtain reimbursement from whatever sources of funding are available, including the withholding or transfer of funds, pursuant to Article IV - 22, from those constituent entities comprising a joint powers authority or by bringing of an action against ADMINISTERING AGENCY or its constituent member entities, to recover all funds provided by STATE hereunder. 24. ADMINISTERING AGENCY acknowledges that the signatory party represents the ADMINISTERING AGENCY and further warrants that there is nothing within a Joint Powers Agreement, by which ADMINISTERING AGENCY was created, if any exists, that would restrict or otherwise limit STATE's ability to recover State funds improperly spent by ADMINISTERING AGENCY in contravention of the terms of this AGREEMENT. Page 10 of 26 ARTICLE V AUDITS, THIRD PARTY CONTRACTING, RECORDS RETENTION AND REPORTS 1. STATE reserves the right to conduct technical and financial audits of PROJECT work and records and ADMINISTERING AGENCY agrees, and shall require its contractors and subcontractors to agree, to cooperate with STATE by making all appropriate and relevant PROJECT records available for audit and copying as required by paragraph three (3) of ARTICLE V. 2. ADMINISTERING AGENCY, its contractors and subcontractors shall establish and maintain a financial management system and records that properly accumulate and segregate reasonable, allowable, and allocable incurred PROJECT costs and matching funds by line item for the PROJECT. The financial management system of ADMINISTERING AGENCY, its contractors and all subcontractors shall conform to Generally Accepted Accounting Principles, enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices sent to or paid by STATE. 3. ADMINISTERING AGENCY, ADMINISTERING AGENCY's contractors and subcontractors, and STATE shall each maintain and make available for inspection and audit by STATE, the California State Auditor, or any duly authorized representative of STATE or the United States all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts and ADMINISTERING AGENCY shall furnish copies thereof if requested. All of the above referenced parties shall make such AGREEMENT, PROGRAM SUPPLEMENT and contract materials available at their respective offices at all reasonable times during the entire PROJECT period and for three (3) years from the date of submission of the final expenditure report by the STATE to the FHWA. 4. ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act of 2 CFR 200 if it expends $750,000 or more in Federal Funds in a single fiscal year. The Federal Funds received under a PROGRAM SUPPLEMENT are a part of the Catalogue of Federal Domestic Assistance (CFDA) 20.205. 5. ADMINISTERING AGENCY agrees to include all PROGRAM SUPPLEMENTS adopting the terms of this AGREEMENT in the schedule of projects to be examined in ADMINISTERING AGENCY's annual audit and in the schedule of projects to be examined under its single audit prepared in accordance with 2 CFR, Part 200. 6. ADMINISTERING AGENCY shall not award a non -A&E contract over $5,000, construction contract over $10,000, or other contracts over $25,000 (excluding professional service contracts of the type which are required to be procured in accordance with Government Code sections 4525 (d), (e) and (f)) on the basis of a noncompetitive negotiation for work to be performed under this AGREEMENT without the prior written approval of STATE. Contracts awarded by ADMINISTERING AGENCY, if intended as local match credit, must meet the requirements set forth in this AGREEMENT regarding local match funds. Page 11 of 26 7. Any subcontract entered into by ADMINISTERING AGENCY as a result of this AGREEMENT shall contain provisions 5, 6, 17, 19 and 20 of ARTICLE IV, FISCAL PROVISIONS, and provisions 1, 2, and 3 of this ARTICLE V, AUDITS, THIRD -PARTY CONTRACTING RECORDS RETENTION AND REPORTS. 8. To be eligible for local match credit, ADMINISTERING AGENCY must ensure that local match funds used for a PROJECT meet the fiscal provisions requirements outlined in ARTICLE IV in the same manner as required of all other PROJECT expenditures. 9. In addition to the above, the pre -award requirements of third -party contractor/consultants with ADMINISTERING AGENCY should be consistent with the LOCAL ASSISTANCE PROCEDURES. Page 12 of 26 ARTICLE VI - FEDERAL LOBBYING ACTIVITIES CERTIFICATION 1. By execution of this AGREEMENT, ADMINISTERING AGENCY certifies, to the best of the signatory officer's knowledge and belief, that: A. No federal or state appropriated funds have been paid or will be paid, by or on behalf of ADMINISTERING AGENCY, to any person for influencing or attempting to influence an officer or employee of any STATE or federal agency, a member of the State Legislature or United States Congress, an officer or employee of the Legislature or Congress, or any employee of a Member of the Legislature or Congress in connection with the awarding of any STATE or federal contract, including this AGREEMENT, the making of any STATE or federal loan, the entering into of any cooperative contract, and the extension, continuation, renewal, amendment, or modification of any STATE or federal contract, grant, loan, or cooperative contract. B. If any funds other than federal appropriated funds have been paid, or will be paid, to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of Congress, an officer or employee of Congress or an employee of a member of Congress in connection with this AGREEMENT, grant, local, or cooperative contract, ADMINISTERING AGENCY shall complete and submit Standard Form -LLL, "Disclosure Form to Rep Lobbying," in accordance with the form instructions. C. This certification is a material representation of fact upon which reliance was placed when this AGREEMENT and each PROGRAM SUPPLEMENT was or will be made or entered into. Submission of this certification is a prerequisite for making or entering into this AGREEMENT imposed by Section 1352, Title 31, United States Code. Any party who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 2. ADMINISTERING AGENCY also agrees by signing this AGREEMENT that the language of this certification will be included in all lower tier sub -agreements which exceed $100,000 and that all such sub -recipients shall certify and disclose accordingly. Page 13 of 26 ARTICLE VII - MISCELLANEOUS PROVISIONS 1. ADMINISTERING AGENCY agrees to use all state funds reimbursed hereunder only for transportation purposes that are in conformance with Article XIX of the California State Constitution and the relevant Federal Regulations. 2. This AGREEMENT is subject to any additional restrictions, limitations, conditions, or any statute enacted by the State Legislature or adopted by the CTC that may affect the provisions, terms, or funding of this AGREEMENT in any manner. 3. ADMINISTERING AGENCY and the officers and employees of ADMINISTERING AGENCY, when engaged in the performance of this AGREEMENT, shall act in an independent capacity and not as officers, employees or agents of STATE or the federal government. 4. Each project -specific E-76 or E-76 (AMOD), PROGRAM SUPPLEMENT and Finance Letter shall separately establish the terms and funding limits for each described PROJECT funded under the AGREEMENT. No federal or state funds are obligated against this AGREEMENT. 5. ADMINISTERING AGENCY certifies that neither ADMINISTERING AGENCY nor its principals are suspended or debarred at the time of the execution of this AGREEMENT. ADMINISTERING AGENCY agrees that it will notify STATE immediately in the event a suspension or a debarment occurs after the execution of this AGREEMENT. 6. ADMINISTERING AGENCY warrants, by execution of this AGREEMENT, that no person or selling agency has been employed or retained to solicit or secure this AGREEMENT upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by ADMINISTERING AGENCY for the purpose of securing business. For breach or violation of this warranty, STATE has the right to annul this AGREEMENT without liability, pay only for the value of the work actually performed, or in STATE's discretion, to deduct from the price of consideration, or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee. 7. In accordance with Public Contract Code section 10296, ADMINISTERING AGENCY hereby certifies under penalty of perjury that no more than one final unappealable finding of contempt of court by a federal court has been issued against ADMINISTERING AGENCY within the immediate preceding two (2) year period because of ADMINISTERING AGENCY's failure to comply with an order of a federal court that orders ADMINISTERING AGENCY to comply with an order of the National Labor Relations Board. 8. ADMINISTERING AGENCY shall disclose any financial, business, or other relationship with STATE, FHWA or Federal Transit Administration (FTA) that may have an impact upon the outcome of this AGREEMENT. ADMINISTERING AGENCY shall also list current contractors who may have a financial interest in the outcome of this AGREEMENT. 9. ADMINISTERING AGENCY hereby certifies that it does not have nor shall it acquire any financial or business interest that would conflict with the performance of PROJECT under this AGREEMENT. Page 14 of 26 10. ADMINISTERING AGENCY warrants that this AGREEMENT was not obtained or secured through rebates, kickbacks or other unlawful consideration either promised or paid to any STATE employee. For breach or violation of this warranty, STATE shall have the right, in its discretion, to terminate this AGREEMENT without liability, to pay only for the work actually performed, or to deduct from the PROGRAM SUPPLEMENT price or otherwise recover the full amount of such rebate, kickback, or other unlawful consideration. 11. Any dispute concerning a question of fact arising under this AGREEMENT that is not disposed of by agreement shall be decided by the STATE's Contract Officer who may consider any written or verbal evidence submitted by ADMINISTERING AGENCY. The decision of the Contract Officer, issued in writing, shall be conclusive and binding on the PARTIES on all questions of fact considered and determined by the Contract Officer. 12. Neither the pending of a dispute nor its consideration by the Contract Officer will excuse ADMINISTERING AGENCY from full and timely performance in accordance with the terms of this AGREEMENT. 13. Neither ADMINISTERING AGENCY nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by STATE, under or in connection with any work, authority or jurisdiction arising under this AGREEMENT. It is understood and agreed that STATE shall fully defend, indemnify and save harmless the ADMINISTERING AGENCY and all of its officers and employees from all claims, suits or actions of every name, kind and description brought forth under, including, but not limited to, tortious, contractual, inverse condemnation and other theories or assertions of liability occurring by reason of anything done or omitted to be done by STATE under this AGREEMENT. 14. Neither STATE nor any officer or employee thereof shall be responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by ADMINISTERING AGENCY under, or in connection with, any work, authority or jurisdiction arising under this AGREEMENT. It is understood and agreed that ADMINISTERING AGENCY shall fully defend, indemnify and save harmless STATE and all of its officers and employees from all claims, suits or actions of every name, kind and description brought forth under, including, but not limited to, tortious, contractual, inverse condemnation or other theories or assertions of liability occurring by reason of anything done or omitted to be done by ADMINISTERING AGENCY under this AGREEMENT. 15. STATE reserves the right to terminate funding for any PROJECT upon written notice to ADMINISTERING AGENCY in the event that ADMINISTERING AGENCY fails to proceed with PROJECT work in accordance with the project -specific PROGRAM SUPPLEMENT, the bonding requirements if applicable, or otherwise violates the conditions of this AGREEMENT and/or PROGRAM SUPPLEMENT, or the funding allocation such that substantial performance is significantly endangered. Page 15 of 26 16. No termination shall become effective if, within thirty (30) days after receipt of a Notice of Termination, ADMINISTERING AGENCY either cures the default involved or, if not reasonably susceptible of cure within said thirty (30) day period, ADMINISTERING AGENCY proceeds thereafter to complete the cure in a manner and time line acceptable to STATE. Any such termination shall be accomplished by delivery to ADMINISTERING AGENCY of a Notice of Termination, which notice shall become effective not less than thirty (30) days after receipt, specifying the reason for the termination, the extent to which funding of work under this AGREEMENT is terminated and the date upon which such termination becomes effective, if beyond thirty (30) days after receipt. During the period before the effective termination date, ADMINISTERING AGENCY and STATE shall meet to attempt to resolve any dispute. In the event of such termination, STATE may proceed with the PROJECT work in a manner deemed proper by STATE. If STATE terminates funding for PROJECT with ADMINISTERING AGENCY, STATE shall pay ADMINISTERING AGENCY the sum due ADMINISTERING AGENCY under the PROGRAM SUPPLEMENT and/or STATE approved finance letter prior to termination, provided, however, ADMINISTERING AGENCY is not in default of the terms and conditions of this AGREEMENT or the project -specific PROGRAM SUPPLEMENT and that the cost of PROJECT completion to STATE shall first be deducted from any sum due ADMINISTERING AGENCY. 17. In case of inconsistency or conflicts with the terms of this AGREEMENT and that of a project - specific PROGRAM SUPPLEMENT, the terms stated in that PROGRAM SUPPLEMENT shall prevail over those in this AGREEMENT. 18. Without the written consent of STATE, this AGREEMENT is not assignable by ADMINISTERING AGENCY either in whole or in part. 19. No alteration or variation of the terms of this AGREEMENT shall be valid unless made in writing and signed by the PARTIES, and no oral understanding or agreement not incorporated herein shall be binding on any of the PARTIES. IN WITNESS WHEREOF, the PARTIES have executed this AGREEMENT by their duly authorized officers. STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION City of Temecula By By Chief, Office of Project Implementation Division of Local Assistance City of Temecula Representative Name & Title (Authorized Governing Body Representative) Date Date Page 16 of 26 EXHIBIT A FAIR EMPLOYMENT PRACTICES ADDENDUM 1. In the performance of this Agreement, ADMINISTERING AGENCY will not discriminate against any employee for employment because of race, color, sex, sexual orientation, religion, ancestry or national origin, physical disability, medical condition, marital status, political affiliation, family and medical care leave, pregnancy leave, or disability leave. ADMINISTERING AGENCY will take affirmative action to ensure that employees are treated during employment without regard to their race, sex, sexual orientation, color, religion, ancestry, or national origin, physical disability, medical condition, marital status, political affiliation, family and medical care leave, pregnancy leave, or disability leave. Such action shall include, but not be limited to, the following: employment; upgrading; demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. ADMINISTERING AGENCY shall post in conspicuous places, available to employees for employment, notices to be provided by STATE setting forth the provisions of this Fair Employment section. 2. ADMINISTERING AGENCY, its contractor(s) and all subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Government Code Section 1290-0 et seq.), and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, Section 12900(a -f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations are incorporated into this AGREEMENT by reference and made a part hereof as if set forth in full. Each of the ADMINISTERING AGENCY'S contractors and all subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreements, as appropriate. 3. ADMINISTERING AGENCY shall include the nondiscrimination and compliance provisions of this clause in all contracts and subcontracts to perform work under this AGREEMENT. 4. ADMINISTERING AGENCY will permit access to the records of employment, employment advertisements, application forms, and other pertinent data and records by STATE, the State Fair Employment and Housing Commission, or any other agency of the State of California designated by STATE, for the purposes of investigation to ascertain compliance with the Fair Employment section of this Agreement. 5. Remedies for Willful Violation: (a) STATE may determine a willful violation of the Fair Employment provision to have occurred upon receipt of a final judgment to that effect from a court in an action to which ADMINISTERING AGENCY was a party, or upon receipt of a written notice from the Fair Employment and Housing Commission that it has investigated and determined that ADMINISTERING AGENCY has violated the Fair Employment Practices Act and had issued an order under Labor Code Section 1426 which has become final or has obtained an injunction under Labor Code Section 1429. Page 17 of 26 (b) For willful violation of this Fair Employment Provision, STATE shall have the right to terminate this Agreement either in whole or in part, and any loss or damage sustained by STATE in securing the goods or services thereunder shall be borne and paid for by ADMINISTERING AGENCY and by the surety under the performance bond, if any, and STATE may deduct from any moneys due or thereafter may become due to ADMINISTERING AGENCY, the difference between the price named in the Agreement and the actual cost thereof to STATE to cure ADMINISTERING AGENCY's breach of this Agreement. Page 18 of 26 EXHIBIT B NONDISCRIMINATION ASSURANCES ADMINISTERING AGENCY HEREBY AGREES THAT, as a condition to receiving any federal financial assistance from the STATE, acting for the U.S. Department of Transportation, it will comply with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d-42 U.S.C. 2000d-4 (hereinafter referred to as the ACT), and all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, "Nondiscrimination in Federally -Assisted Programs of the Department of Transportation - Effectuation of Title VI of the Civil Rights Act of 1964" (hereinafter referred to as the REGULATIONS), the Federal -aid Highway Act of 1973, and other pertinent directives, to the end that in accordance with the ACT, REGULATIONS, and other pertinent directives, no person in the United States shall, on the grounds of race, color, sex, national origin, religion, age or disability, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which ADMINISTERING AGENCY receives federal financial assistance from the Federal Department of Transportation. ADMINISTERING AGENCY HEREBY GIVES ASSURANCE THAT ADMINISTERING AGENCY will promptly take any measures necessary to effectuate this agreement. This assurance is required by subsection 21.7(a) (1) of the REGULATIONS. More specifically, and without limiting the above general assurance, ADMINISTERING AGENCY hereby gives the following specific assurances with respect to its federal -aid Program: 1. That ADMINISTERING AGENCY agrees that each "program" and each "facility" as defined in subsections 21.23 (e) and 21.23 (b) of the REGULATIONS, will be (with regard to a "program") conducted, or will be (with regard to a "facility") operated in compliance with all requirements imposed by, or pursuant to, the REGULATIONS. 2. That ADMINISTERING AGENCY shall insert the following notification in all solicitations for bids for work or material subject to the REGULATIONS made in connection with the federal -aid Program and, in adapted form, in all proposals for negotiated agreements: ADMINISTERING AGENCY hereby notifies all bidders that it will affirmatively insure that in any agreement entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, national origin, religion, age, or disability in consideration for an award. 3. That ADMINISTERING AGENCY shall insert the clauses of Appendix A of this assurance in every agreement subject to the ACT and the REGULATIONS. 4. That the clauses of Appendix B of this Assurance shall be included as a covenant running with the land, in any deed effecting a transfer of real property, structures, or improvements thereon, or interest therein. Page 19 of 26 5. That where ADMINISTERING AGENCY receives federal financial assistance to construct a facility, or part of a facility, the Assurance shall extend to the entire facility and facilities operated in connection therewith. 6. That where ADMINISTERING AGENCY receives federal financial assistance in the form, or for the acquisition, of real property or an interest in real property, the Assurance shall extend to rights to space on, over, or under such property. 7. That ADMINISTERING AGENCY shall include the appropriate clauses set forth in Appendix C and D of this Assurance, as a covenant running with the land, in any future deeds, leases, permits, licenses, and similar agreements entered into by the ADMINISTERING AGENCY with other parties: Appendix C; (a) for the subsequent transfer of real property acquired or improved under the federal -aid Program; and Appendix D; (b) for the construction or use of or access to space on, over, or under real property acquired, or improved under the federal -aid Program. 8. That this assurance obligates ADMINISTERING AGENCY for the period during which federal financial assistance is extended to the program, except where the federal financial assistance is to provide, or is in the form of, personal property or real property or interest therein, or structures, or improvements thereon, in which case the assurance obligates ADMINISTERING AGENCY or any transferee for the longer of the following periods: (a) the period during which the property is used for a purpose for which the federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or (b) the period during which ADMINISTERING AGENCY retains ownership or possession of the property. 9. That ADMINISTERING AGENCY shall provide for such methods of administration for the program as are found by the U.S. Secretary of Transportation, or the official to whom he delegates specific authority, to give reasonable guarantee that ADMINISTERING AGENCY, other recipients, sub -grantees, applicants, sub -applicants, transferees, successors in interest, and other participants of federal financial assistance under such program will comply with all requirements imposed by, or pursuant to, the ACT, the REGULATIONS, this Assurance and the Agreement. 10. That ADMINISTERING AGENCY agrees that the United States and the State of California have a right to seek judicial enforcement with regard to any matter arising under the ACT, the REGULATIONS, and this Assurance. Page 20 of 26 11. ADMINISTERING AGENCY shall not discriminate on the basis of race, religion, age, disability, color, national origin or sex in 'the award and performance of any STATE assisted contract or in the administration on its DBE Program or the requirements of 49 CFR Part 26. ADMINISTERING AGENCY shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure non- discrimination in the award and administration of STATE assisted contracts. ADMINISTERING AGENCY'S DBE Implementation Agreement is incorporated by reference in this AGREEMENT. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement. Upon notification to the recipient of its failure to carry out its approved DBE Implementation Agreement, STATE may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 USC 1001 and/or the Program Fraud Civil Remedies Act of 1985 (31 USC 3801 et seq.) THESE ASSURANCES are given in consideration of and for the purpose of obtaining any and all federal grants, loans, agreements, property, discounts or other federal financial assistance extended after the date hereof to ADMINISTERING AGENCY by STATE, acting for the U.S. Department of Transportation, and is binding on ADMINISTERING AGENCY, other recipients, subgrantees, applicants, sub -applicants, transferees, successors in interest and other participants in the federal -aid Highway Program. Page 21 of 26 APPENDIX A TO EXHIBIT B During the performance of this Agreement, ADMINISTERING AGENCY, for itself, its assignees and successors in interest (hereinafter collectively referred to as ADMINISTERING AGENCY) agrees as follows: (1) Compliance with Regulations: ADMINISTERING AGENCY shall comply with the regulations relative to nondiscrimination in federally assisted programs of the Department of Transportation, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the REGULATIONS), which are herein incorporated by reference and made a part of this agreement. (2) Nondiscrimination: ADMINISTERING AGENCY, with regard to the work performed by it during the AGREEMENT, shall not discriminate on the grounds of race, color, sex, national origin, religion, age, or disability in the selection and retention of sub -applicants, including procurements of materials and leases of equipment. ADMINISTERING AGENCY shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the REGULATIONS, including employment practices when the agreement covers a program set forth in Appendix B of the REGULATIONS. (3) Solicitations for Sub -agreements, Including Procurements of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by ADMINISTERING AGENCY for work to be performed under a Sub -agreement, including procurements of materials or leases of equipment, each potential sub -applicant or supplier shall be notified by ADMINISTERING AGENCY of the ADMINISTERING AGENCY's obligations under this Agreement and the REGULATIONS relative to nondiscrimination on the grounds of race, color, or national origin. (4) Information and Reports: ADMINISTERING AGENCY shall provide all information and reports required by the REGULATIONS, or directives issued pursuant thereto, and shall permit access to ADMINISTERING AGENCY's books, records, accounts, other sources of information, and its facilities as may be determined by STATE or FHWA to be pertinent to ascertain compliance with such REGULATIONS or directives. Where any information required of ADMINISTERING AGENCY is in the exclusive possession of another who fails or refuses to furnish this information, ADMINISTERING AGENCY shall so certify to STATE or the FHWA as appropriate, and shall set forth what efforts ADMINISTERING AGENCY has made to obtain the information. (5) Sanctions for Noncompliance: In the event of ADMINISTERING AGENCY's noncompliance with the nondiscrimination provisions of this agreement, STATE shall impose such agreement sanctions as it or the FHWA may determine to be appropriate, including, but not limited to: (a) withholding of payments to ADMINISTERING AGENCY under the Agreement within a reasonable period of time, not to exceed 90 days; and/or (b) cancellation, termination or suspension of the Agreement, in whole or in part. Page 22 of 26 (6) Incorporation of Provisions: ADMINISTERING AGENCY shall include the provisions of paragraphs (1) through (6) in every sub -agreement, including procurements of materials and leases of equipment, unless exempt by the REGULATIONS, or directives issued pursuant thereto. ADMINISTERING AGENCY shall take such action with respect to any sub -agreement or procurement as STATE or FHWA may direct as a means of enforcing such provisions including sanctions for noncompliance, provided, however, that, in the event ADMINISTERING AGENCY becomes involved in, or is threatened with, litigation with a sub -applicant or supplier as a result of such direction, ADMINISTERING AGENCY may request STATE enter into such litigation to protect the interests of STATE, and, in addition, ADMINISTERING AGENCY may request the United States to enter into such litigation to protect the interests of the United States. APPENDIX B TO EXHIBIT B Page 23 of 26 The following clauses shall be included in any and all deeds effecting or recording the transfer of PROJECT real property, structures or improvements thereon, or interest therein from the United States. (GRANTING CLAUSE) NOW, THEREFORE, the U.S. Department of Transportation, as authorized by law, and upon the condition that ADMINISTERING AGENCY will accept title to the lands and maintain the project constructed thereon, in accordance with Title 23, United States Code, the Regulations for the Administration of federal -aid for Highways and the policies and procedures prescribed by the Federal Highway Administration of the Department of Transportation and, also in accordance with and in compliance with the Regulations pertaining to and effectuating the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252; 42 U.S.C. 2000d to 2000d-4), does hereby remise, release, quitclaim and convey unto the ADMINISTERING AGENCY all the right, title, and interest of the U.S. Department of Transportation in, and to, said lands described in Exhibit "A" attached hereto and made a part hereof. (HABENDUM CLAUSE) TO HAVE AND TO HOLD said lands and interests therein unto ADMINISTERING AGENCY and its successors forever, subject, however, to the covenant, conditions, restrictions and reservations herein contained as follows, which will remain in effect for the period during which the real property or structures are used for a purpose for which federal financial assistance is extended or for another purpose involving the provision of similar services or benefits and shall be binding on ADMINISTERING AGENCY, its successors and assigns. ADMINISTERING AGENCY, in consideration of the conveyance of said lands and interests in lands, does hereby covenant and agree as a covenant running with the land for itself, its successors and assigns, (1) that no person shall on the grounds of race, color, sex, national origin, religion, age or disability, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination with regard to any facility located wholly or in part on, over, or under such lands hereby conveyed (;) (and) * (2) that ADMINISTERING AGENCY shall use the lands and interests in lands so conveyed, in compliance with all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Non-discrimination in federally -assisted programs of the Department of Transportation - Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations may be amended (;) and (3) that in the event of breach of any of the above-mentioned nondiscrimination conditions, the U.S. Department of Transportation shall have a right to re-enter said lands and facilities on said land, and the above-described land and facilities shall thereon revert to and vest in and become the absolute property of the U.S. Department of Transportation and its assigns as such interest existed prior to this deed.* * Reverter clause and related language to be used only when it is determined that such a clause is necessary in order to effectuate the purposes of Title VI of the Civil Rights Act of 1964. Page 24 of 26 APPENDIX C TO EXHIBIT B The following clauses shall be included in any and all deeds, licenses, leases, permits, or similar instruments entered into by ADMINISTERING AGENCY, pursuant to the provisions of Assurance 7(a) of Exhibit B. The grantee (licensee, lessee, permittee, etc., as appropriate) for himself, his heirs, personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree (in the case of deeds and leases add "as covenant running with the land") that in the event facilities are constructed, maintained, or otherwise operated on the said property described in this (deed, license, lease, permit, etc.) for a purpose for which a U.S. Department of Transportation program or activity is extended or for another purpose involving the provision of similar services or benefits, the (grantee, licensee, lessee, permittee, etc.), shall maintain and operate such facilities and services in compliance with all other requirements imposed pursuant to Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of Secretary, Part 21, Nondiscrimination in federally -assisted programs of the Department of Transportation - Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations may be amended. (Include in licenses, leases, permits, etc.)* That in the event of breach of any of the above nondiscrimination covenants, ADMINISTERING AGENCY shall have the right to terminate the (license, lease, permit etc.) and to re-enter and repossess said land and the facilities thereon, and hold the same as if said (license, lease, permit, etc.) had never been made or issued. (Include in deeds)* That in the event of breach of any of the above nondiscrimination covenants, ADMINISTERING AGENCY shall have the right to re-enter said land and facilities thereon, and the above- described lands and facilities shall thereupon revert to and vest in and become the absolute property of ADMINISTERING AGENCY and its assigns. * Reverter clause and related language to be used only when it is determined that such a clause is necessary in order to effectuate the purposes of Title VI of the Civil Rights Act of 1964. Page 25 of 26 APPENDIX D TO EXHIBIT B The following shall be included in all deeds, licenses, leases, permits, or similar agreements entered into by the ADMINISTERING AGENCY, pursuant to the provisions of Assurance 7 (b) of Exhibit B. The grantee (licensee, lessee, permittee, etc., as appropriate) for himself, his personal representatives, successors in interest and assigns, as a part of the consideration hereof, does hereby covenant and agree (in the case of deeds, and leases add "as a covenant running with the land") that: (1) no person on the ground of race, color, sex, national origin, religion, age or disability, shall be excluded from participation in, denied the benefits of, or otherwise subjected to discrimination in the use of said facilities; (2) that in the construction of any improvements on, over, or under such land and the furnishing of services thereon, no person on the ground of race, color, sex, national origin, religion, age or disability shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination; and (3) that the (grantee, licensee, lessee, permittee, etc.,) shall use the premises in compliance with the Regulations. (Include in licenses, leases, permits, etc.)* That in the event of breach of any of the above nondiscrimination covenants, ADMINISTERING AGENCY shall have the right to terminate the (license, lease, permit, etc.) and to re-enter and repossess said land and the facilities thereon, and hold the same as if said (license, lease, permit, etc.) had never been made or issued. (Include in deeds)* That in the event of breach of any of the above nondiscrimination covenants, ADMINISTERING AGENCY shall have the right to re-enter said land and facilities thereon, and the above- described lands and facilities shall thereupon revert to and vest in and become the absolute property of ADMINISTERING AGENCY, and its assigns. * Reverter clause and related language to be used only when it is determined that such a clause is necessary in order to effectuate the purposes of Title VI of the Civil Rights Act of 1964. Page 26 of 26 PROGRAM SUPPLEMENT NO. F017 to ADMINISTERING AGENCY -STATE AGREEMENT FOR FEDERAL -AID PROJECTS NO 08-5459F15 Adv Project ID Date: 0815000165 Location: Project Number: E.A. Number: Locode: October 14, 2016 08-RIV-15-TMCA STPLU LN -5459(025) 5459 This Program Supplement hereby adopts and incorporates the Administering Agency -State Agreement for Federal Aid which was entered into between the Administering Agency and the State on and is subject to all the terms and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the Administering Agency on (See copy attached). The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived from sources noted below obligated to this PROJECT, the Administering Agency accepts and will comply with the special covenants or remarks set forth on the following pages. PROJECT LOCATION: I-15/SR 79 interchange from 0.4 miles south of SR 79 to 0.6 miles north of the I-15/SR 79 separation in the City of Temecula TYPE OF WORK: Interchange ramp improvements LENGTH: 1.0(MILES) Estimated Cost Federal Funds Matching Funds $32,461,072 00 CITY OF TEMECULA HY10 M23E Z230 M230 LY10 $273,751.00 $5,657,537.00 $4,390,943.00 $2,927,520.00 $1,166,088.50 LOCAL $18,045,232.5 OTHER STATE OF CALIFORNIA Department of Transportation By - By Title Chief, Office of Project Implementation Division of Local Assistance Date $0.00 Attest Date I hereby certify upon my per Accounting Officer Chapter nal knowledge that budgeted funds are available for this encumbrance: Date /OM /240 Statutes Item Year $14.415.839.50 Program BC Category Fund Source AMOUNT Program Supplement 08 -5459F15 -F017- ISTEA Page 1 of 6 STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION PROGRAM SUPPLMENT AND CERTIFICATION FORM PSCF (REV 01/2010) P age_t_01_1_ TO: STATE CONTROLLER'S OFFICE Claims Audits 3301 "C" Street, Rm 404 Sacramento, CA 95816 I)A"tE PREPARED: 10/19/2016 PROJECT NUMBER: 0815000165 REQUISITION NUMBER / CONTRACT NUMBER: RQS - 2660- 081700000173- 1 FROM: Department of Transportation SUBJECT: Encumbrance Document VENDOR / LOCAL AGENCY: CITY OF TEMECULA $14,415,839.50 PROCUREMENT TYPE: Local Assistance CHAPTER 10 STATUTES 2015 ITEM 2660-102-0890 YEAR 2015-2016 PEC / PECT 20.30.010.680 TASK / SUBTASK AMOUNT $1,439,839.50 2620 / 0420 10 2015 2660-102-0890 2015-2016 20.30.010.810 2620 / 0400 $12,976,000.00 TOTAL CONTRACT AMOUNT $14,415,839.50 ADA NoticeFor individuals with sensory disabilities, this document is available in alternate rormats. For information, call (915) 654-6410 of TDD (916) -3880 or write Records and Forms Management, 1120 N. Street, MS -89, Sacramento, CA 95814 08-RIV-15-TMCA 10/14/2016 STPLU LN -5459(025) SPECIAL COVENANTS OR REMARKS This project shall be administered by the ADMINISTERING AGENCY as stipulated under Cooperative Agreement #08-1515, as amended. Nothing in this agreement shall be construed or interpreted to supercede any of the requirements in said Cooperative Agreement. 2. A. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the current published Local Assistance Procedures Manual. B. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s). C. STATE and ADMINISTERING AGENCY agree that any additional funds which might be made available by future Federal obligations will be encumbered on this PROJECT by use of a STATE -approved "Authorization to Proceed" and Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration. D. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer within 60 days of project contract award and prior to the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract. Failure to do so will cause a delay in the State processing invoices for the construction phase. Attention is directed to Section 15.7 "Award Package" of the Local Assistance Procedures Manual. E. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six months commencing after the funds are encumbered for each phase by the execution of this Project Program Supplement Agreement, or by STATE's approval of an applicable Finance Letter. STATE reserves the right to suspend future authorizations/obligations for Federal aid projects, or encumbrances for State funded projects, as well as to suspend invoice payments for any on-going or future project by ADMINISTERING AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six-month period. If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY agrees to submit for each phase a written explanation of the absence of PROJECT activity along with target billing date and target billing amount. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing Program Supplement 08 -5459F15 -F017- ISTEA Page 2 of 6 08-RIV-15-TMCA 10/14/2016 STPLULN-5459(025) SPECIAL COVENANTS OR REMARKS sanctions upon ADMINISTERING AGENCY in accordance with the current Local Assistance Procedures Manual. F. Administering Agency shall not discriminate on the basis of race, religion, age, disability, color, national origin, or sex in the award and performance of any Federal - assisted contract or in the administration of its DBE Program Implementation Agreement. The Administering Agency shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of Federal -assisted contracts. The Administering Agency's DBE Implementation Agreement is incorporated by reference in this Agreement. Implementation of the DBE Implementation Agreement, including but not limited to timely reporting of DBE commitments and utilization, is a legal obligation and failure to carry out its terms shall be treated as a violation of this Agreement. Upon notification to the Administering Agency of its failure to carry out its DBE Implementation Agreement, the State may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). G. Any State and Federal funds that may have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date shown on the State approved project finance letter. Per Government Code Section 16304, all project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested by the ADMINISTERING AGENCY and approved by the California Department of Finance. ADMINISTERING AGENCY should ensure that invoices are submitted to the District Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's Office and the Department of Finance; in order for payment to be made, the last date the District Local Assistance Engineer can forward an invoice for payment to the Department's Local Programs Accounting Office for reimbursable work for funds that are going to revert at the end of a particular fiscal year is May 15th of the particular fiscal year. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement involving applicable funds that is not received by the Department's Local Programs Accounting Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid. These unexpended funds will be irrevocably reverted by the Department's Division of Accounting on the applicable fund Reversion Date. H. As a condition for receiving federal -aid highway funds for the PROJECT, the Administering Agency certifies that NO members of the elected board, council, or other key decision makers are on the Federal Government Exclusion List. Exclusions can be found at www.sam.gov. Program Supplement 08 -5459F15 -F017- ISTEA Page 3 of 6 08-RIV-15-TMCA 10/14/2016 STPLU LN -5459(025) SPECIAL COVENANTS OR REMARKS 3. A. ADMINISTERING AGENCY shall conform to all State statutes, regulations and procedures (including those set forth in the Local Assistance Procedures Manual and the Local Assistance Program Guidelines, hereafter collectively referred to as "LOCAL ASSISTANCE PROCEDURES") relating to the federal -aid program, all Title 23 Code of Federal Regulation (CFR) and 2 CFR Part 200 federal requirements, and all applicable federal laws, regulations, and policy and procedural or instructional memoranda, unless otherwise specifically waived as designated in the executed project -specific PROGRAM SUPPLEMENT. B. Invoices shall be submitted on ADMINISTERING AGENCY letterhead that includes the address of ADMINISTERING AGENCY and shall be formatted in accordance with LOCAL ASSISTANCE PROCEDURES. C. ADMINISTERING AGENCY must have at least one copy of supporting backup documentation for costs incurred and claimed for reimbursement by ADMINISTERING AGENCY. ADMINISTERING AGENCY agrees to submit supporting backup documentation with invoices if requested by State. Acceptable backup documentation includes, but is not limited to, agency's progress payment to the contractors, copies of cancelled checks showing amounts made payable to vendors and contractors, and/or a computerized summary of PROJECT costs. D. Indirect Cost Allocation Plan/Indirect Cost Rate Proposals (ICAP/ICRP), Central Service Cost Allocation Plans and related documentation are to be prepared and provided to STATE (Caltrans Audits & Investigations) for review and approval prior to ADMINISTERING AGENCY seeking reimbursement of indirect costs incurred within each fiscal year being claimed for State and federal reimbursement. ICAPs/ICRPs must be prepared in accordance with the requirements set forth in 2 CFR, Part 200, Chapter 5 of the Local Assistance Procedural Manual, and the ICAP/ICRP approval procedures established by STATE. E. STATE will withhold the greater of either two (2) percent of the total of all federal funds encumbered for each PROGRAM SUPPLEMENT or $40,000 until ADMINISTERING AGENCY submits the Final Report of Expenditures for each completed PROGRAM SUPPLEMENT PROJECT. F. Payments to ADMINISTERING AGENCY for PROJECT -related travel and subsistence (per diem) expenses of ADMINISTERING AGENCY forces and its contractors and subcontractors claimed for reimbursement or as local match credit shall not exceed rates authorized to be paid rank and file STATE employees under current State Department of Personnel Administration (DPA) rules. If the rates invoiced by ADMINISTERING AGENCY are in excess of DPA rates, ADMINISTERING AGENCY is responsible for the cost difference, and any overpayments inadvertently paid by STATE shall be reimbursed to STATE by ADMINISTERING AGENCY on demand within thirty (30) days of such invoice. G. ADMINISTERING AGENCY agrees to comply with 2 CFR, Part 200, Uniform Program Supplement 08 -5459F15 -F017- ISTEA Page 4 of 6 08-RIV-15-TMCA 10/14/2016 STPLULN-5459(025) SPECIAL COVENANTS OR REMARKS Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards, H. ADMINISTERING AGENCY agrees, and will assure that its contractors and subcontractors will be obligated to agree, that Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allowability of individual PROJECT cost items. I. Every sub -recipient receiving PROJECT funds under this AGREEMENT shall comply with 2 CFR, Part 200, 23 CFR, 48 CFR Chapter 1, Part 31, Local Assistance Procedures, Public Contract Code (PCC) 10300-10334 (procurement of goods), PCC 10335-10381 (non -A&E services), and other applicable STATE and FEDERAL regulations. J. Any PROJECT costs for which ADMINISTERING AGENCY has received payment or credit that are determined by subsequent audit to be unallowable under 2 CFR, Part 200, 23 CFR, 48 CFR, Chapter 1, Part 31, and other applicable STATE and FEDERAL regulations, are subject to repayment by ADMINISTERING AGENCY to STATE. K. STATE reserves the right to conduct technical and financial audits of PROJECT WORK and records and ADMINISTERING AGENCY agrees, and shall require its contractors and subcontractors to agree, to cooperate with STATE by making all appropriate and relevant PROJECT records available for audit and copying as required by the following paragraph: ADMINISTERING AGENCY, ADMINISTERING AGENCY'S contractors and subcontractors, and STATE shall each maintain and make available for inspection and audit by STATE, the California State Auditor, or any duly authorized representative of STATE or the United States all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts and ADMINISTERING AGENCY shall furnish copies thereof if requested. All of the above referenced parties shall make such AGREEMENT, PROGRAM SUPPLEMENT, and contract materials available at their respective offices at all reasonable times during the entire PROJECT period and for three (3) years from the date of submission of the final expenditure report by the STATE to the FHWA. L. ADMINISTERING AGENCY, its contractors and subcontractors shall establish and maintain a financial management system and records that properly accumulate and segregate reasonable, allowable, and allocable incurred PROJECT costs and matching funds by line item for the PROJECT. The financial management system of ADMINISTERING AGENCY, its contractors and all subcontractors shall conform to Generally Accepted Accounting Principles, enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices set to or paid by STATE. M. ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act of 2 CFR 200 if it expends $750,000 or more in Federal Funds in a single fiscal Program Supplement 08 -5459F15 -F017- ISTEA Page 5 of 6 08-RIV-15-TMCA 10/14/2016 STPLULN-5459(025) SPECIAL COVENANTS OR REMARKS year of the Catalogue of Federal Domestic Assistance. N. ADMINISTERING AGENCY agrees to include all PROGRAM SUPPLEMENTS adopting the terms of this AGREEMENT in the schedule of projects to be examined in ADMINISTERING AGENCY's annual audit and in the schedule of projects to be examined under its single audit prepared in accordance with 2 CFR, Part 200. O. ADMINISTERING AGENCY shall not award a non -A&E contract over $5,000, construction contracts over $10,000, or other contracts over $25,000 [excluding professional service contracts of the type which are required to be procured in accordance with Government Code sections 4525 (d), (e) and (f)] on the basis of a noncompetitive negotiation for work to be performed under this AGREEMENT without the prior written approval of STATE. Contracts awarded by ADMINISTERING AGENCY, if intended as local match credit, must meet the requirements set forth in this AGREEMENT regarding local match funds. P. Any subcontract entered into by ADMINISTERING AGENCY as a result of this AGREEMENT shall contain provisions B, C, F, H, I, K, and L under Section 2 of this agreement. Program Supplement 08 -5459F15 -F017- ISTEA Page 6 of 6 Item No. 16 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Thomas, Interim Director of Public Works DATE: December 13, 2016 SUBJECT: Reject All Bids for the Installation of Sam Hicks Monument Park Playground Enhancement, PW12-20 and Authorize the Department of Public Works to Re -advertise the Project for Bids PREPARED BY: Avlin R. Odviar, Senior Engineer — CIP William Becerra, Associate Engineer —CIP RECOMMENDATION: That the City Council: 1. Reject all Construction Bids for the Installation of Sam Hicks Monument Park Playground Enhancement, PW12-20; 2. Authorize the Department of Public Works to re -advertise the Sam Hicks Monument Park Playground Enhancement, PW12-20 for Construction Bids. BACKGROUND: The Sam Hicks Monument Park Playground Enhancement project, included in the City's five-year Capital Improvement Program, will replace an existing playground, constructed in 1994, with a local history themed playground. The proposed work includes: design, purchase, custom fabrication, and installation of a new playground intended for children between the ages of 2-5 and 5-12. The first phase of this project provided approval of a Purchase Agreement with Nature Works on April 28, 2015 that initiated the design and fabrication of the custom components within the playground. This second phase of the project will provide for the delivery and installation by a qualified playground contractor. On Monday, November 28, 2016, two bids were electronically opened and publicly posted on the City's on-line bidding service, PlanetBids. The results were as follows: 1. Jesse Rand Construction 2. Red Hawk Services $113,410 $197,850 Staff has deemed the bids submitted by Jesse Rand Construction as non-responsive due to the fact that it was for a different project. Also, the bid submitted by Red Hawk Services was deemed as non-responsive because the contractor did not submit many of the required federal documents listed in the Project Specifications, "Notice Inviting Bids," Section 13. The project's primary funding source is Community Development Block Grant (CDBG) funds. Staff discussed the Red Hawk Services noncompliance with the Notice Inviting Bids by not submitting many of the required federal documents with the City's CDBG consultant. He opined that this omission is material to the bid under CDBG guidelines and the bid must be deemed non-responsive. Due to this fact, the project must be rebid. Prior to rebidding the project, Staff will solicit input from general contractors who downloaded the bid documents but did not submit a bid for the project regarding methods to increase bidders' involvement. Additionally, Staff will contact Red Hawk Services regarding their omission of federal documents. Staff plans to use the contractors' input to update the contract documents, if deemed necessary, to realize greater interest from bidders. FISCAL IMPACT: The Sam Hicks Monument Park Playground Enhancement project is identified in the City's Capital Improvement Program (CIP) budget for Fiscal Years 2017-21, and is funded with Community Development Block Grant (CDBG) funds and Development Impact Fees (Police Facilities). Based on the bid received, input from a contractor who missed the deadline to upload his bid, the possible work to update the bid documents, and the additional administration time to rebid the project, there is a potential for needing additional funds for construction. The potential amount needed and the source of funds cannot be determined at this time. The project will not be awarded unless the possible fund needed are identified. ATTACHMENTS: 1. Project Location Map 2. Project Description SAM HICKS MONUMENT PARK PLAYGROUND ENHANCEMENT Parks and Recreation Project Location Aerial Data - March 2010 0 100 200 Feet 400 132 The 4rar- n! Srr0:he rn Cclenrnla W.re C.cunvx Capital Improvement Program Fiscal Years 2017-21 SAM HICKS MONUMENT PARK PLAYGROUND ENHANCEMENT Parks and Recreation Project Project Description: This project includes the purchase and installation of a new innovative play area with a historical theme to replace the existing equipment, including removal of old equipment and installation of new resurfacing according to ADA Guidelines. The Furniture, Fixtures and Equipment (FF&E) covers camera system infrastructure, access control, Public Wi-Fi and other identified Information Technology needs. Benefit / Core Value: This project provides an enhanced play environment and improved access for disabled. In addition, this project satisfies the City's Core Value of a Healthy and Livable City. Project Status: This project is estimated to be completed by the end of Fiscal Year 2017-18. Department: Temecula Community Services - Account No. 210.190.132 PW12-20 Level: Project Cost: Prior Years Actual Expenditures FYE 2016 Carryover Budget 2016-17 Adopted 2017-18 2018-19 Appropriation Projected Projected 2020-21 Projected 2019-20 and Future Total Project Projected Years Cost Administration $ 101,816 $ 26,877 $ 64,681 $ 193,374 Construction $ 172,453 $ 332,298 $ 504,751 Design $ 444 $ 15,000 $ 64,681 $ - $ - $ - $ - $ 15,444 Totals $ 274,713 $ 374,175 $ 64,681 $ - $ - $ - $ - $ 713,569 Source of Funds: Prior Years FYE 2016 2016-17 Actual Carryover Adopted 2017-18 2018-19 2019-20 2020-21 Total Project Expenditures B udget Appropriation Projected Projected Projected Projected Cost CDBG $ 274,713 $ 339,175 $ 64,681 $ 678,569 DIF (Police Facilities) $ 35,000 $ 35,000 Total Funding: $ 274,713 $ 374,175 $ 64,681 $ - $ - $ - $ - $ 713,569 Future Operation & Maintenance Costs: 2016-17 2017-18 2018-19 2019-20 2020-21 $ 5,100 $ 5,202 $ 5,306 $ 5,412 1 Fiscal Years 2017-21 Capital Improvement Program 133 Item No. 17 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Thomas, Interim Director of Public Works DATE: December 13, 2016 SUBJECT: Approve Plans and Specifications, and Authorize the Solicitation of Construction Bids for the Overland Drive Extension (Commerce Center Drive to Enterprise Circle West), PW16-06 PREPARED BY: Amer Attar, Principal Engineer Jon Salazar, Associate Engineer RECOMMENDATION: That the City Council approve the Plans and Specifications, and Authorize the Department of Public Works to Solicit Construction Bids for the Overland Drive Extension (Commerce Center Drive to Enterprise Circle West), PW16-06. BACKGROUND: The project will consist of the demolition of two existing buildings; extending Overland Drive to connect Commerce Center Drive and Enterprise Circle West, including removal and relocation of existing utilities, grading, construction of roadway pavement section, sidewalk and ADA ramps, traffic signing and striping, and landscaping and irrigation. The project plans and specifications are complete and the project is ready to be advertised for construction bids. The contract documents are available for review in the office of the Director of Public Works. The Engineer's estimate for the project is $1,108,500. The Specifications allow for one hundred twenty working days, which is six months. A Mitigated Negative Declaration (MND) was prepared for this project pursuant to the provisions of the California Environmental Quality Act (CEQA). The City Council adopted the MND at its September 10, 2013 meeting. The Notice of Determination was filed with the County of Riverside on October 29, 2013 in compliance with the provisions of Section 21152 of the Public Resource Code. FISCAL IMPACT: The Overland Drive Extension (Commerce Center Drive Enterprise Circle West) is identified in the City's Capital Improvement Program Budget for Fiscal Year 2017-21. It is funded with DIF (Street Improvement) funds and General Fund contributions. Adequate funds are available in the project accounts to construct the project. ATTACHMENTS: 1. Project Description 2. Project Location Capital Improvement Program Fiscal Years 2017-21 OVERLAND DRIVE EXTENSION (COMMERCE CENTER DRIVE TO WEST OF ENTERPRISE CIRCLE) Circulation Project Project Description: This project includes the design and construction of the extension of Overland Drive from Commerce Center Drive to Murrieta Creek, just west of Enterprise Circle West. This project also includes environmental studies, acquisition of right of way, new road improvements, and installation of new traffic signals at Overland Drive intersections with Enterprise Circle West, and Commerce Center Drive. Benefit / Core Value: This project improves traffic circulation and access to Overland Drive freeway over -crossing. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Project Status: The design of the project is and the environmental document are complete. The City is working on finalizing all right of way acquisitions. Department: Public Works - Account No. 210.165.602 Level: I Project Cost: Prior Years Actual Expenditures FYE 2016 2016-17 Carryover Adopted 2017-18 Budget Appropriation Projected 2018-19 Projected 2019-20 2020-21 Total Project Projected Projected Cost Administration $ 385,361 $ 231,094 $ 616,455 Acquisition $ 4,669,010 $ 700,000 $ 5,369,010 Construction $ 59,596 $ 1,538,456 $ 1,598,052 Construction $ 59,060 $ 59,060 Engineering $ 1,000 $ 64,582 $ - $ - $ - $ - $ - $ 65,582 Design/Environmental $ 680,570 $ 73,491 $ 754,061 Utilities $ 20,187 $ 20,187 Totals $ 5,815,724 $ 2,607,623 $ - $ - $ - $ - $ - $ 8,423,347 Source of Funds: Prior Years Actual Expenditures FYE 2016 2016-17 Carryover Adopted 2017-18 Budget Appropriation Projected 2018-19 Projected 2019-20 2020-21 Total Project Projected Projected Cost General Fund Contributions $ 235,422 $ 235,422 DIF (Street Improvements) $ 5,521,242 $ 2,607,623 $ 8,128,865 Reimbursement/Other $ 59,060 $ 59,060 Total Funding: $ 5,815,724 $ 2,607,623 $ - $ - $ - $ - $ - $ 8,423,347 Future Operation & Maintenance Costs: 2016-17 2017-18 2018-19 2019-20 2020-21 $ 1,061 $ 1,082 $ 1,104 $ 1,126 Fiscal Years 2017-21 Capital Improvement Program 55 OVERLAND DRIVE EXTENSION (COMMERCE CENTER TO WEST OF ENTERPRISE CIRCLE) Circulation Project Location Aerial Data - 2015 0 125 250 Feet 500 54 TEMECULA COMMUNITY SERVICES DISTRICT CONSENT Item No. 18 ACTION MINUTES November 15, 2016 City Council Chambers, 41000 Main Street, Temecula, California TEMECULA COMMUNITY SERVICES DISTRICT MEETING The Temecula Community Services District meeting convened at 7:45 PM CALL TO ORDER: President Jeff Comerchero ROLL CALL: DIRECTORS: Edwards, McCracken, Naggar, Rahn, Comerchero CSD PUBLIC COMMENTS (None) CSD CONSENT CALENDAR 16 Approve the Action Minutes of October 25, 2016 — Approved Staff Recommendation (4-0-1, Director Comerchero abstained) Director Naggar made the motion; it was seconded by Director Edwards; and electronic vote reflected approval by Directors Edwards, McCracken, Naggar and Rahn with Director Comerchero abstaining because he did not attend the October 25, 2016 CSD Meeting. RECOMMENDATION: 16.1 That the Board of Directors approve the action minutes of October 25, 2016. 17 Approve Financial Statements for the 4th Quarter Ended June 30, 2016 - Approved Staff Recommendation (5-0) Director Naggar made the motion; it was seconded by Director Edwards; and electronic vote reflected approval by Directors Edwards, McCracken, Naggar, Rahn and Comerchero. RECOMMENDATION: 17.1 That the Board of Directors receive and file the Financial Statements for the 4th Quarter Ended June 30, 2016. CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTORS REPORTS CSD Action Minutes 111516 1 CSD ADJOURNMENT At 7:50 PM, the Community Services District meeting was formally adjourned to Tuesday, December 13, 2016, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. Jeff Comerchero, President ATTEST: Randi Johl, Secretary [SEAL] CSD Action Minutes 111516 2 Item No. 19 TO: FROM: DATE: SUBJECT: Approvals City Attorney Finance Director City Manager ..!e. TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT General Manager/Board of Directors Jennifer Hennessy, Finance Director December 13, 2016 Approve Financial Statements for the 1st Quarter Ended September 30, 2016 PREPARED BY: RECOMMENDATION: Pascale Brown, Accounting Manager That the Board of Directors 1. Receive and file the Financial Statements for the 1st Quarter Ended September 30, 2016. 2. Reduce the appropriation for Public Art Fund (198) Transfer out by $19,858 due to no project budgeted at this time. BACKGROUND: The attached Financial Statements reflect the unaudited activity of the Temecula Community Services District for the 1st Quarter Ended September 30, 2016. Please see the attached Financial Statements for an analytical review of financial activity. The transfer out reduction is needed due to no project budgeted at this time with Public art Fund. FISCAL IMPACT: The available fund balance in the Public Art Fund will increase by $19,858, as there are no capital projects currently identified for this funding source. ATTACHMENTS: 1. Combining Balance Sheet as of September 30, 2016 2. Statement of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual for the 1st Quarter Ended September 30, 2016. TEMECULA COMMUNITY SERVICES DISTRICT COMBINING BALANCE SHEET as of September 30, 2016 Parks & Recreation Service Service Level Service Level Level B C Slope D Refuse Street Lights Maintenance Recycling ASSETS: Cash and Investments $ 1,108,325 $ 38,032 $ 1,033,277 $ 326,793 Receivables 50,728 5,098 4,084 132,388 Due from Other Funds 6,018 Deposit TOTAL ASSETS $ 1,165,071 $ 43,130 $ 1,037,361 $ 459,181 LIABILITIES: Other Current Liabilities $ 378,955 $ 370 $ 107,384 $ 3,452 Unearned Revenue 18,639 TOTAL LIABILITIES 397,594 370 107,384 3,452 DEFERRED INFLOWS OF RESOURCES: Unavailable Revenues TOTAL DEFERRED INFLOWS OF RESOURCES FUND BALANCES: Nonspendable: Deposits Restricted For: Community Services 767,477 42,760 386,768 455,729 Committed To: Contractual Obligations (Encumbrance) 543,209 TOTAL FUND BALANCES TOTAL LIABILITIES, DEFERRED INFLOWS OF RESOURCES, and FUND BALANCES NOTE: Balances are unaudited 767,477 42,760 929,977 455,729 $ 1,165,071 $ 43,130 $ 1,037,361 $ 459,181 1 TEMECULA COMMUNITY SERVICES DISTRICT COMBINING BALANCE SHEET as of September 30, 2016 Service Level R Street Road Maintenance Service Level L Lake Park Maint. Intern Library Public Art Fellowship Total Program ASSETS: Cash and Investments $ 22,420 $ 276,516 $ 352,025 $ 34,736 $ 8,633 $ 3,200,757 Receivables 376 930 871 73 15 194,563 Due from Other Funds - - - - 6,018 Deposit - - - - - TOTAL ASSETS LIABILITIES: Other Current Liabilities Unearned Revenue TOTAL LIABILITIES DEFERRED INFLOWS OF RESOURCES: Unavailable Revenues TOTAL DEFERRED INFLOWS OF RESOURCES FUND BALANCES: Nonspendable: Deposits Restricted For: Community Services Committed To: Contractual Obligations (Encumbrance) TOTAL FUND BALANCES $ 22,796 $ 277,446 $ 352,896 $ 34,809 $ 8,648 $ 3,401,338 $ - $ 10,166 $ 57,308 $ - $ - $ 557,635 - - - - 18,639 10,166 57,308 - 576,274 22,796 193,151 232,091 34,809 8,648 2,144,229 74,129 63,497 680,835 22,796 267,280 295,588 34,809 8,648 2,825,064 TOTAL LIABILITIES, DEFERRED INFLOWS OF RESOURCES, and FUND BALANCES $ 22,796 $ 277,446 $ 352,896 $ 34,809 $ 8,648 $ 3,401,338 NOTE: Balances are unaudited 2 TEMECULA COMMUNITY SERVICES DISTRICT STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL CITYWIDE OPERATIONS for the 1st Quarter Ended September 30, 2016 Annual Amended YTD Activity Encumbrances Budget Total Activity Budget REVENUES: Special Tax (Measure C) $ 1,852,879 $ 22,748 $ - $ 22,748 1% (1) Recreation Funding(General Fund) 4,848,307 $ 1,212,077 1,212,077 25% Recreation Program 2,558,915 $ 811,588 811,588 32% Investment Interest 1,000 2,290 2,290 229% (2) TOTAL REVENUES 9,261,101 EXPENDITURES: 2,048,703 2,048,703 22% General Operations 2,478,848 600,375 42,018 642,393 26% Senior Center 312,273 53,561 27,230 80,791 26% Community Recreation Center (CRC) 870,194 261,057 87,344 348,401 40% Recreation Programs 691,294 154,639 167,670 322,309 47% Temecula Community Center (TCC) 254,558 57,211 16,748 73,959 29% Museum 356,351 80,481 20,946 101,427 28% Aquatics 796,356 238,916 105,423 344,339 43% Sports 330,419 81,256 38,960 120,216 36% Children's Museum 298,555 68,670 24,135 92,805 31% Community Theater 1,207,822 314,092 155,359 469,451 39% Cultural Arts 337,658 83,313 30,283 113,596 34% Conference Center 140,704 29,019 29,019 21% Human Services 263,573 51,257 17,471 68,728 26% Facility YMCA 118,364 15,952 7,992 23,944 20% Jefferson Recreation Center 29,382 8,119 7,711 15,830 54% Contract Classes 772,027 160,827 904 161,731 21% Park Rangers 227,164 58,748 2,885 61,633 27% TOTAL EXPENDITURES Revenues Over/(Under) Expenditures and Transfers Beginning Fund Balance as of 7/01/2016 9,485,542 2,317,493 753,079 3,070,572 32% (3) (224,441) (268,790) 1,036,267 1,036,267 Ending Fund Balance as of 9/30/2016 $ 811,826 $ 767,477 NOTES: (1) Special assessment taxes are primarily received in January and May each fiscal year. (2) The variance is due to the change in the fair value on investments, fluctuating interest rates, and improved cash flows. (3) The variance in expenditures is due to encumbrances that are recorded for the entire year. 3 TEMECULA COMMUNITY SERVICES DISTRICT STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL SERVICE LEVEL B - RESIDENTIAL STREET LIGHTS for the 1st Quarter Ended September 30, 2016 Annual Amended Budget Total YTD Total % of Activity Activity Budget REVENUES: Assessments $ 641,384 $ 4,963 $ 4,963 1% (1) Recreation Funding(General Fund) 381,396 95,349 $ 95,349 25% Investment Interest 147 $ 147 100% (2) TOTAL REVENUES 1,022,780 EXPENDITURES: 100,459 100,459 10% Salaries and Wages 11,592 4,112 4,112 35% Street Lighting Fees 1,000,000 144,245 144,245 14% Property Tax Admin Fees 13,770 0% (1) TOTAL EXPENDITURES 1,025,362 Revenues Over/(Under) Expenditures Beginning Fund Balance as of 7/01/2016 Ending Fund Balance as of 9/30/2016 148,357 148,357 14% (2,582) (47,898) 90,658 90,658 $ 88,076 $ 42,760 NOTES: (1) Special assessment taxes are primarily received in January and May each fiscal year and Property Tax admin fees are paid around the same time. (2) The variance is due to the change in the fair value on investments, fluctuating interest rates, and improved cash flows. 4 TEMECULA COMMUNITY SERVICES DISTRICT STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL SERVICE LEVEL C - PERIMETER LANDSCAPING AND SLOPE MAINTENANCE for the 1st Quarter Ended September 30, 2016 Annual Amended Budget Total YTD Activity Encumbrances Total % of Activity Budget REVENUES: Assessments Investment Interest $ 1,585,107 $ 5,873 2,933 TOTAL REVENUES 1,590,980 2,933 50% (2) 2,933 - 2,933 0% EXPENDITURES: Zone 1 Saddlewood 42,926 6,382 21,166 27,548 64% Zone 2 Winchester Creek 42,374 6,968 17,393 24,361 57% Zone 3 Rancho Highlands 37,038 10,096 12,558 22,654 61% Zone 4 The Vineyards 7,910 1,569 2,682 4,251 54% Zone 5 Signet Series 38,612 10,164 10,572 20,736 54% Zone 6 Woodcrest Country 24,010 3,823 6,492 10,315 43% Zone 7 Ridgeview 21,255 4,424 7,650 12,074 57% Zone 8 Village Grove 127,368 31,684 48,837 80,521 63% Zone 9 Rancho Solana 5,044 472 465 937 19% Zone 10 Martinique 9,706 1,780 2,250 4,030 42% Zone 11 Meadowview 2,551 447 333 780 31% Zone 12 Vintage Hills 88,549 23,167 27,222 50,389 57% Zone 13 Presley Development 32,650 7,218 9,630 16,848 52% Zone 14 Morrison Homes 14,995 3,544 4,169 7,713 51% Zone 15 Barclay Estates 10,098 1,917 4,374 6,291 62% Zone 16 Tradewinds 37,470 14,585 7,546 22,131 59% Zone 17 Monte Vista 2,466 495 657 1,152 47% Zone 18 Temeku Hills 96,967 2,963 55,847 58,810 61% Zone 19 Chantemar 54,258 9,000 16,785 25,785 48% Zone 20 Crowne Hill 176,615 31,629 50,192 81,821 46% Zone 21 Vail Ranch 227,132 51,482 91,216 142,698 63% Zone 22 Sutton Place 4,665 905 1,440 2,345 50% Zone 23 Pheasent Run 8,275 1,520 3,150 4,670 56% Zone 24 Harveston 155,291 51,050 51,436 102,486 66% Zone 25 Serena Hills 43,665 10,671 15,023 25,694 59% Zone 26 Gallery Tradition 2,490 432 473 905 36% Zone 27 Avondale 8,993 (84) 5,273 5,189 58% Zone 28 Wolf Creek 217,126 45,106 67,500 112,606 52% Zone 29 Gallery Portrait 3,325 507 878 1,385 42% TOTAL EXPENDITURES 1,543,824 Revenues Over/(Under) Expenditures Beginning Fund Balance as of 7/01/2016 Ending Fund Balance as of 9/30/2016 333,916 543,209 47,156 (330,983) 1,260,960 1,260,960 $ 1,308,116 $ 929,977 877,125 57% (3) NOTES: (1) Special assessment taxes are primarily received in January and May each fiscal year. (2) The variance is due to the change in the fair value on investments, fluctuating interest rates, and improved cash flows. (3) The variance in expenditures is due to encumbrances that are recorded for the entire year. 5 TEMECULA COMMUNITY SERVICES DISTRICT STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL SERVICE LEVEL D - REFUSE COLLECTION, RECYCLING & STREET SWEEPING for the 1st Quarter Ended September 30, 2016 Annual Amended Budget Total YTD Activity Encumbrances Total %U of Budget Activity REVENUES: Assessments $ 7,576,018 $ 59,338 $ $ 59,338 1% (1) Recycling Program/Grant 32,691 0% (2) Investment Interest 1,000 842 842 84% (3) TOTAL REVENUES 7,609,709 60,180 60,180 1% EXPENDITURES: Salaries and Wages Department of Conservation Grant Refuse Hauling Operating Expenditures 103,212 27,764 27,764 27% 74,054 44,015 44,015 59% 7,499,862 0% 59,750 883 12,872 13,755 23% TOTAL EXPENDITURES 7,736,878 72,662 12,872 85,534 1% (4) Revenues Over/(Under) Expenditures (127,169) (12,482) Beginning Fund Balance as of 7/01/2016 468,211 468,211 Ending Fund Balance as of 9/30/2016 $ 341,042 $ 455,729 NOTES: (1) Special assessment taxes are primarily received in January and May each fiscal year. (2) The variance is due to recycling grant program revenues not being received this quarter. (3) The variance is due to the change in the fair value on investments, fluctuating interest rates, and improved cash flows. (4) The variance in expenditures is due to the first payment to CR&R for refuse hauling services is not due until January 2017. 6 TEMECULA COMMUNITY SERVICES DISTRICT STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL SERVICE LEVEL R - STREETS AND ROADS for the 1st Quarter Ended September 30, 2016 Annual Amended Budget Total YTD Total % of Activity Activity Budget REVENUES: Assessments Investment Interest $ 5,532 $ 317 317 6% (1) 100 51 51 51% (2) TOTAL REVENUES 5,632 368 368 EXPENDITURES: Emergency Street Maintenance 9,690 Property Tax Admin Fees 153 TOTAL EXPENDITURES 9,843 Revenues Over/(Under) Expenditures (4,211) 368 Beginning Fund Balance as of 7/01/2016 22,428 22,428 Ending Fund Balance as of 9/30/2016 $ 18,217 $ 22,796 NOTES: (1) Special assessment taxes are primarily received in January and May each fiscal year. (2) The variance is due to the change in the fair value on investment as well as fluctuating interest rates. (3) The variance is due to less than anticipated Emergency Street Maintenance repair during this quarter. 7 7% 0% 0% 0% (3) TEMECULA COMMUNITY SERVICES DISTRICT STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL SERVICE LEVEL L - LAKE PARK MAINTENANCE for the 1st Quarter Ended September 30, 2016 Annual Amended Budget REVENUES: Total YTD Activity Encumbrances Total % of Activity Budget Assessments $ 237,104 $ - $ - $ 0% (1) Harveston Lake Boat Fees 4,300 1,224 - 1,224 28% Investment Interest 1,500 694 - 694 46% (2) TOTAL REVENUES 242,904 1,918 - 1,918 1% EXPENDITURES: Salaries and Wages Operating Expenditures TOTAL EXPENDITURES Revenues Over/(Under) Expenditures Beginning Fund Balance as of 7/01/2016 Ending Fund Balance as of 9/30/2016 23,187 3,669 - 3,669 16% 222,258 42,492 74,129 116,621 52% 245,445 46,161 74,129 120,290 49% (3) (2,541) (44,243) 311,523 311,523 $ 308,982 $ 267,280 NOTES: (1) Special assessment taxes are primarily received in January and May each fiscal year. (2) The variance is due to the change in the fair value on investment as well as fluctuating interest rates. (3) The variance in expenditures is due to encumbrances that are recorded for landscape maintenance services for the entire fiscal year. 8 TEMECULA COMMUNITY SERVICES DISTRICT STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL TEMECULA LIBRARY for the 1st Quarter Ended September 30, 2016 Annual Total YTD Total % of Amended Encumbrances Budget Activity Activity Budget REVENUES: Library Services $ 112,925 $ 33,094 $ - $ 33,094 29% Recreation Funding(General Fund) 649,542 162,386 162,386 25% Investment Interest 2,000 667 667 33% TOTAL REVENUES EXPENDITURES: 764,467 196,147 196,147 26% Salaries and Wages 50,706 15,013 15,013 30% Operating Expenditures 772,210 162,215 63,497 225,712 29% TOTAL EXPENDITURES 822,916 177,228 63,497 240,725 29% Revenues Over/(Under) Expenditures (58,449) 18,919 Beginning Fund Balance as of 7/01/2016 276,669 276,669 Ending Fund Balance as of 9/30/2016 $ 218,220 $ 295,588 9 TEMECULA COMMUNITY SERVICES DISTRICT STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL PUBLIC ART for the 1st Quarter Ended September 30, 2016 Annual Amended Budget Total YTD Total % of Activity Activity Budget REVENUES: Public Art Revenues Investment Interest $ 19,858 $ 6,528 $ 6,528 33% 74 74 100% (1) TOTAL REVENUES 19,858 6,602 6,602 33% Other Financing Sources (Uses): Operating Transfer Out 19,858 0% (2) Revenues Over/(Under) Expenditures and Other Financing Sources/(Uses) 6,602 Beginning Fund Balance as of 7/01/2016 28,207 28,207 Ending Fund Balance as of 9/30/2016 $ 28,207 $ 34,809 NOTES: (1) The variance is due to the change in the fair value on investments, fluctuating interest rates, and and improved cash flows. (2) The Capital Improvement Project (CIP) "City Hall Exterior LED Lighting "Light it Up" project budgeted with this fund has been reprogrammed. 10 TEMECULA COMMUNITY SERVICES DISTRICT STATEMENT OF REVENUES, EXPENDITURES, and CHANGES IN FUND BALANCE - BUDGET AND ACTUAL INTERN FELLOWSHIP PROGRAM for the 1st Quarter Ended September 30, 2016 Annual Total YTD Total % of Amended Activity Activity Budget Budget REVENUES: Investment Interest $ - $ 17 $ 17 0% (1) TOTAL REVENUES 17 17 0% Other Financing Sources (Uses): Operating Transfer Out 662 662 662 100% (2) Revenues Over/(Under) Expenditures and Other Financing Sources/(Uses) (662) (645) Beginning Fund Balance as of 7/01/2016 9,293 9,293 Ending Fund Balance as of 9/30/2016 $ 8,631 $ 8,648 NOTES: (1) The variance is due to the change in the fair value on investments, fluctuating interest rates, and improved cash flows. and improved cash flows. (2) The variance is due to operating transfer out was completed for the entire fiscal year. 11 SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY CONSENT Item No. 20 ACTION MINUTES November 15, 2016 City Council Chambers, 41000 Main Street, Temecula, California SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY MEETING The Successor Agency to the Temecula Redevelopment Agency convened at 7:50 PM CALL TO ORDER: Chairperson Mike Naggar ROLL CALL: DIRECTORS: Comerchero, Edwards, McCracken, Rahn, Naggar SARDA PUBLIC COMMENTS (None) SARDA CONSENT CALENDAR 18 Approve Financial Statements for the 4th Quarter Ended June 30, 2016 - Approved Staff Recommendation (5-0) Director Comerchero made the motion; it was seconded by Director McCracken; and electronic vote reflected approval by Directors Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 18.1 That the Board of Directors receive and file the Financial Statements for the 4th Quarter Ended June 30, 2016. SARDA EXECUTIVE DIRECTOR REPORT SARDA BOARD OF DIRECTORS REPORTS SARDA ADJOURNMENT At 7:51 PM, the Successor Agency to the Temecula Redevelopment Agency meeting was formally adjourned to Tuesday, December 13, 2016, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. Michael S. Naggar, Chair ATTEST: Randi Johl, Secretary [SEAL] SARDA Action Minutes 111516 1 Item No. 21 Approvals City Attorney Finance Director City Manager THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT TO: Executive Director/Board of Directors FROM: Jennifer Hennessy, Finance Director DATE: December 13, 2016 SUBJECT: Receive and file Financial Statements for the 1st Quarter Ended September 30, 2016 PREPARED BY: Rudy J. Graciano, Revenue Manager RECOMMENDATION: That the Board of Directors receive and file the Financial Statements for the 1st Quarter Ended September 30, 2016. BACKGROUND: The attached Financial Statements reflect the unaudited activity of the Successor Agency to the Temecula Redevelopment Agency for the 1st Quarter ended September 30, 2016. Please see the attached Financial Statements for analytical review of financial activity. FISCAL IMPACT: None ATTACHMENTS: 1. Statement of Fiduciary Net Assets as of September 30, 2016. 2. Statement of Changes in Fiduciary Net Assets -for the 1st Quarter Ended September 30, 2016. SARDA STATEMENT OF FIDUCIARY NET POSITION As of September 30, 2016 Successor Agency to the Former RDA ASSETS: Cash and Investments $ 16,407,720 Receivables 2,875 Land Held for Resale 98,484 Land 3,819,108 Property, Plant, and Equipment (net of accumulated depreciation) 28,906,431 TOTAL ASSETS $ 49,234,618 LIABILITIES: Accounts Payable Advances from City-SERAF Accrued Interest Payable Bonds Payable and Discount 31,055 5,250,954 899,525 81,545,170 TOTAL LIABILITIES 87,726,704 NET POSITION/(DEFICIT): TOTAL NET POSITION/(DEFICIT) $ (38,492,086) (1) Note: Amounts are unaudited (1) The deficit balance is primarily attributed to SARDA long term debt, which will be reduced when future revenues are received and matched with their annual debt service payments. 1 SARDA STATEMENT OF CHANGES IN FIDUCIARY NET POSITION For the 1st Quarter Ending September 30, 2016 ADDITIONS: Investment Earnings Reimbursement DEDUCTIONS: Successor Agency to the Former RDA $ 5,826 158,102 TOTAL ADDITIONS 163,928 Affordable Housing Obligations 305,000 Debt Service - Interest 1,193,024 Depreciation 294,999 Operations 11,055 TOTAL DEDUCTIONS 1,804,078 Change in Net Position Net Position/(Deficit) as of July 1, 2016 Net Position/(Deficit) as of September 30, 2016 Note: Amounts are unaudited (1,640,150) (36,851,936) $ (38,492,086) (1) (1) The deficit balance is primarily attributed to SARDA long term debt, which will be reduced when future revenues are received and matched with their annual debt service payments. 2 JOINT CITY COUNCIL/ SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY BUSINESS Item No. 22 TO: FROM: DATE: SUBJECT: Approvals City Attorney Finance Director City Manager CITY OF TEMECULA/SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT City Manager/City Council Executive Director/Board of Directors Luke Watson, Community Development Director December 13, 2016 Approve a Disposition and Development Agreement for the Town Square Marketplace Development Between the Successor Agency to the Temecula Redevelopment Agency, the City of Temecula, and Town Square Marketplace Old Town, LLC. Located at APNs 922-360-004, 005, 006, 007 RECOMMENDATION: 1. That the City Council adopt a resolution entitled: RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING A DISPOSITION AND DEVELOPMENT AGREEMENT BY AND AMONG THE CITY OF TEMECULA, SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, AND TOWN SQUARE MARKETPLACE OLD TOWN, LLC CONVEYING APPROXIMATELY ONE ACRE OF PROPERTY LOCATED ON MAIN STREET WEST OF MERCEDES STREET 2. That the Successor Agency to the Temecula Redevelopment Agency resolution entitled: RESOLUTION NO. SARDA 16- A RESOLUTION OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING A DISPOSITION AND DEVELOPMENT AGREEMENT BY AND AMONG THE CITY OF TEMECULA, SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, AND TOWN SQUARE MARKETPLACE OLD TOWN, LLC CONVEYING APPROXIMATELY ONE ACRE OF PROPERTY LOCATED ON MAIN STREET WEST OF MERCEDES STREET adopt a BACKGROUND: The Subject Property, also known as the Town Square Marketplace (TSMP), is considered the third and final phase of the overall Civic Center development. The Subject Property consists of the vacant pads flanking the Town Square Park to the north and south. The TSMP is generally envisioned as a commercial mixed-use development that will complement the Civic Center and Town Square Park. In March 2014, staff met the Civic Center Subcommittee (Subcommittee), then consisting of Council Members Comerchero and Roberts (retired), to discuss and receive direction on the future development of the TSMP. On March 11, 2014, the City issued a Request for Interest (RFI) to solicit interest from qualified firms for the development of the TSMP, at the direction of the Subcommittee. Four (4) firms responded to the RFI and, after an initial review, the Subcommittee recommended that three of the applicants should move on to be interviewed. On August 14, 2014, the Subcommittee, along with staff, conducted interviews of the three applicants. After thorough and productive interviews the Subcommittee unanimously chose Truax Development as the preferred candidate to enter into an Exclusive Negotiating Agreement. DISPOSITION AND DEVELOPMENT AGREEMENT (DDA) TERMS: Since being selected as the preferred developer, Staff, the Subcommittee, now consisting of Mayor Naggar and Council member Comerchero, and the Truax team have worked to reach terms for the disposition and development of the TSMP site. These terms provide for sale of the property and the development of a three-story (max) mixed-use commercial development. The concept drawings for the development are attached to this report and included in the draft DDA. The table below represents the major terms that have been agreed to by both parties: Purchase Price Due Diligence Period Schedule of Performance Deposit Based on Fair Market Value appraisal to be commissioned post DDA approval 3 months after opening of escrow - Due Diligence (3 months from opening of escrow) - Entitlement phase (6 months from opening of escrow) - $50K at opening of Escrow - $50K at end of Due Diligence - Applicable towards purchase price 6 8 Scope of Development Public Restrooms Electrical Infrastructure Upgrades City Retains Right To Approve/Deny Sale of Project Post -Closing 9 Close of Escrow Up to 3 -story mixed use commercial building Developer to build public restrooms — City to maintain inside of restrooms, developer to maintain exterior - Developer to construct - City reimburse for cost up to amount of City's proceeds from sale of Site City can approve/deny sale of development up to issuance of Certificate of Occu ancy _ The earlier of Developer receiving City entitlement approvals or one year form i approval of DDA FISCAL IMPACT: If the DDA is approved, the Subject Property will be sold to Truax Development and the proceeds of the sale would disbursed to all taxing agencies that receive property tax receipts. The TSMP site is a former Redevelopment Agency owned property. Due to the dissolution of the Redevelopment Agency in 2012, the site was subsequently transferred to the Successor Agency to the Temecula Redevelopment Agency. Legislation pertaining to the dissolution of Redevelopment required the Successor Agency to produce a Long Range Property Management Plan (LRPMP), in which the Successor Agency was required to identify any former non -housing properties that were still owned by the Successor Agency and how the Successor Agency intended on develop and or dispose of the properties. The LRPMP identified the TSMP site as "Retained for Future Development". This designation allowed the Successor Agency to retain the property until such time as the site could be sold for future development deemed appropriate for the Successor Agency and City. While the site was purchased with funds sourced solely from the former Temecula Redevelopment Agency, the Redevelopment dissolution law requires that when former Redevelopment Agency properties are sold, the proceeds of the sale must be divided up amongst the taxing entities that received property tax based on their proportionate share of each property tax dollar collected. Based on the proportionate share (approximately 5%) of each property tax dollar collected by the County of Riverside, the proceeds of the sale of the TSMP site that would be disbursed back to the City is estimated at $150,000. Further, the Redevelopment dissolution law requires that the site be sold at fair market value (FMV). If the site is not sold at FMV, then the Successor Agency must negotiate Compensation Agreements with each individual taxing entity receiving property tax. The Successor Agency is proposing to sell the property at FMV and thus is not required to enter into Compensation Agreements with the taxing entities. ATTACHMENTS: 1. Draft Disposition and Development Agreement 2. Concept Drawings 3. City Council Resolution 4. SARDA Resolution DISPOSITION AND DEVELOPMENT AGREEMENT by and among the SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, and the CITY OF TEMECULA, a municipal corporation and TOWN SQUARE MARKETPLACE OLD TOWN, LLC, a California limited liability company 11086-0187\ 1877268v6.doc DISPOSITION AND DEVELOPMENT AGREEMENT THIS DISPOSITION AND DEVELOPMENT AGREEMENT (the "Agreement") is dated as of December 13, 2016, and is entered into by and among the SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY (the "Successor Agency"), the CITY OF TEMECULA, a municipal corporation ("City") and TOWN SQUARE MARKETPLACE OLD TOWN, LLC, a California limited liability company ("Developer"). City and Successor Agency shall deliver to Developer a fully executed original of this Agreement within two (2) business days after this Agreement is executed by the City and the Successor Agency. RECITALS A. City as Successor Agency owns the land described on Exhibit "A" and improvements thereon (the "Property"). B. The Property is listed in the Long Range Property Management Plan of the City as Successor Agency as a "retain for future development property" that must be conveyed to the City before it can be conveyed to a developer. C. Developer desires to acquire the Property from City for the purpose of developing a commercial project with assorted shops and restaurants (the "Project"). AGREEMENT NOW, THEREFORE, in consideration of the above recitals and of the mutual covenants contained in this Agreement, the parties hereto agree as follows: 1. DEFINITIONS. 1.1 Definitions. The following capitalized terms used in this Agreement shall have the meanings set forth below: 1.1.1 "Agreement" means this Disposition and Development Agreement. 1.1.2 "Appraisal" and "Appraisal Update" are defined in Section 2.1. 1.1.3 "Approved Title Exceptions" is defined in Section 2.4.1. 1.1.4 "Building Permit" means, collectively, any and all permits necessary to grade the Land and construct the Project that would be issued by the City. 1.1.5 "City" means the City of Temecula, a municipal corporation. 1.1.6 "City Manager" means the City Manager of the City (currently Aaron Adams). 1.1.7 "Close of Escrow" is defined in Section 2.3. -1- 11086-0187\ 1877268v6.doc 1.1.8 "Construction Contract" is defined in Section 3.3. 1.1.9 "Construction Loan" is defined in Section 3.4. 1.1.10 "Default" is defined in Section 5.1. 1.1.11 "Deposit" is defined in Section 2.2. 1.1.12 "Disapproved Title Exceptions" is defined in Section 2.4.1. 1.1.13 "Escrow" is defined in Section 2.3. 1.1.14 "Escrow Holder" means Chicago Title Company World Circle, Suite 230, Temecula, CA 92590; Marie Hessom, Escrow Schwiebert, Vice President: Phone (951) 676-3695; Fax: (951) 695-2339. 1.1.15 "Executive Director" means the Executive Director Successor Agency (currently Aaron Adams). 1.1.16 "FIRPTA Affidavit" is defined in Section 2.9.1.3. 1.1.17 "Force Majeure Delay" is defined in Section 5.7. 1.1.18 "General Contractor" is defined in Section 3.3. 1.1.19 "Grant Deed" is defined in Section 2.4.2. at One Better Officer; Tom of the City as 1.1.20 "Hazardous Materials" means any chemical, material or substance now or hereafter defined as or included in the definition of hazardous substances, hazardous wastes, hazardous materials, extremely hazardous waste, restricted hazardous waste, toxic substances, pollutant or contaminant, imminently hazardous chemical substance or mixture, hazardous air pollutant, toxic pollutant, or words of similar import under any local, state or federal law or under the regulations adopted or publications promulgated pursuant thereto applicable to the Land, including, without limitation: the Comprehensive Environmental Response, Compensation and Liability Act of 1980, 42 U.S.C. 9601, et seq. ("CERCLA"); the Hazardous Materials Transportation Act, as amended, 49 U.S.C. 1801, et seq.; the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251, et seq.; and the Resource Conservation and Recovery Act of 1976, 42 U.S.C. 6901, et seq. ("RCRA") The term Hazardous Materials shall also include any of the following: any and all toxic or hazardous substances, materials or wastes listed in the United States Department of Transportation Table (49 CFR 172.101) or by the Environmental Protection City as hazardous substances (40 CFR. Part 302) and in any and all amendments thereto in effect as of the Close of Escrow Date; oil, petroleum, petroleum products (including, without limitation, crude oil or any fraction thereof), natural gas, natural gas liquids, liquefied natural gas or synthetic gas usable for fuel, not otherwise designated as a hazardous substance under CERCLA; any substance which is toxic, explosive, corrosive, reactive, flammable, infectious or radioactive (including any source, special nuclear or by product material as defined at 42 U.S.C. 2011, et seq.), carcinogenic, mutagenic, or otherwise hazardous and is or becomes regulated by any governmental authority; asbestos in any form; urea formaldehyde foam insulation; transformers or other equipment which contain dielectric fluid -2- 11086-0187\ 1877268v6.doc containing levels of polychlorinated byphenyls; radon gas; or any other chemical, material or substance (i) which poses a hazard to the Land, to adjacent properties, or to persons on or about the Land, (ii) which causes the Land to be in violation of any of the aforementioned laws or regulations, or (iii) the presence of which on or in the Land requires investigation, reporting or remediation under any such laws or regulations. 1.1.21 "Holder" is defined in Section 4.2. 1.1.22 "Improvements" means all buildings, landscaping, infrastructure, utilities, and other improvements to be built on the Land, as described in the Scope of Development. 1.1.23 "Land" means the land described on Exhibit "A" attached hereto. 1.1.24 "Party" means any party to this Agreement, and "Parties" means all parties to this Agreement. 1.1.25 "Permitted Exceptions" is defined in Section 2.4.2. 1.1.26 "Plans and Specifications" means all drawings, landscaping and grading plans, engineering drawings, final construction drawings, and any other plans or specifications for construction of the Project. 1.1.27 "Project" means the Land and Improvements. 1.1.28 "Purchase Price" is defined in Section 2.1. 1.1.29 "Released Parties" is defined in Section 2.8.3. 1.1.30 "Schedule of Performance" means the schedule attached hereto as Exhibit "B". 1.1.31 "Title Company" shall mean the Escrow Holder (i.e., the Title Company and the Escrow Holder are the same). 1.1.32 "Transfer" is defined in Section 4.1.1. 1.1.33 "Transferee" is defined in Section 4.1.2. 1.1.34 "Withholding Affidavit" is defined in Section 2.8.1.2. 2. PURCHASE AND SALE OF THE PROPERTY; PURCHASE PRICE; DEPOSIT. 2.1 Purchase and Sale; Purchase Price. In accordance with and subject to the terms and conditions hereinafter set forth, the Successor Agency agrees to convey and sell the Land to the City, which in turn agrees to substantially concurrently convey and sell the Land to Developer, and Developer agrees to purchase the Land from the City. The purchase price for the Land to be paid by the City to the City as Successor Agency, and paid by Developer (the -3- 11086-0187\ 1877268v6.doc "Purchase Price") shall be the fair market value of the Land based on an appraisal ("Appraisal") (or appraisal update, hereinafter referred to as "Appraisal Update") obtained by City as Successor Agency from a reputable MAI appraiser at City as Successor Agency's cost that shall be ordered at the time City has accepted Developer's development plan submittal for the Project as complete for processing as specified in the Schedule of Performance with the intent that it be dated no earlier than six (6) months prior to the Closing Date. Notwithstanding anything to the contrary contained herein, the Close of Escrow shall not occur until such time as the Closing Conditions, as defined in Sections 2.5 and 2.6 hereof, have been satisfied or expressly waived in writing. 2.2 Deposits. Within ten (10) business days after the date this Agreement is fully executed and delivered to Developer, the Developer shall deposit the sum of FIFTY THOUSAND AND NO/100 DOLLARS ($50,000.00) with Escrow Holder (together with all interest thereon, the "Initial Deposit"). On or before the date that is ninety (90) days after the date of this Agreement, Owner shall deposit an additional FIFTY THOUSAND AND NO/100 DOLLARS ($50,000.00) with Escrow Holder (together with all interest thereon, the "Subsequent Deposit"). The Initial Deposit and Subsequent Deposit are hereinafter collectively referred to as the "Deposit". The Deposit shall be held by Escrow Holder in an interest bearing account. The Deposit shall be credited to the Purchase Price at the Close of Escrow. In the event the Close of Escrow does not occur due to a default by Developer, the Deposit shall be delivered to and retained by the City as liquidated damages for such default. If this Agreement is terminated by Developer pursuant to its terms prior to the Close of Escrow, then the Deposit shall be returned to Developer. DEVELOPER AND AGENCY AGREE THAT BASED UPON THE CIRCUMSTANCES NOW EXISTING, KNOWN AND UNKNOWN, IT WOULD BE IMPRACTICAL OR EXTREMELY DIFFICULT TO ESTABLISH AGENCY'S DAMAGES BY REASON OF A DEFAULT BY DEVELOPER PRIOR TO THE CLOSE OF ESCROW. ACCORDINGLY, DEVELOPER AND AGENCY AGREE THAT IN THE EVENT OF A DEFAULT BY DEVELOPER PRIOR TO THE CLOSE OF ESCROW, AGENCY SHALL BE ENTITLED TO THE DEPOSIT AS LIQUIDATED DAMAGES. Developer Initials: City Initials: 2.3 Opening and Closing of Escrow; City Manager Extension. Within three (3) business days after the date this Agreement is fully executed and delivered to Developer, the Parties shall deposit with Escrow Holder a fully executed duplicate original of this Agreement as the initial escrow instructions for the Escrow, and shall cause an escrow (the "Escrow") to be opened with Escrow Holder for the sale of the Property by the City to Developer. The City and Developer shall provide such additional instructions as shall be necessary and consistent with this Agreement. The Close of Escrow is conditioned upon the satisfaction (or written waiver) of the conditions set forth in Sections 2.5 and 2.6. Escrow must close (the "Close of Escrow") on or before the date that is one (1) calendar year after the date of this Agreement, subject to one (1) written extension by the City Manager for up to six (6) months. If the Close of Escrow does not occur by such date (as it may have been so extended), then any party not then in default may terminate this Agreement by written notice to the other and all the funds and documents deposited with Escrow Agent shall be promptly refunded or returned, as the case may be, by Escrow Agent to the depositing party, except that all escrow and title cancellation fees shall be paid by Developer. -4- 11086-0187\ 1877268v6.doc 2.4 Condition of Title; Title Insurance. 2.4.1 Title Review; Survey. Upon City's delivery to Developer of a copy of this fully executed Agreement, City shall obtain a preliminary title report for the Property (the "PTR") from the Title Company and shall deliver it (or cause it to be delivered to) Developer at rjackson@truaxdevelopment.com which shall include hyperlinks to copies of the title exception documents. Developer shall have thirty (30) days after delivery of the PTR to Developer to review and approve or disapprove any title exceptions in the PTR, and notify City in writing of any such title exceptions to which Developer objects. Upon the execution of this Agreement, Developer shall cause an ALTA survey ("Survey") to be performed within thirty (30) days and shall promptly deliver a copy of the Survey to the City together with any objections (if any) to any title exceptions shown on the Survey. City shall have ten (10) business days after delivery by Developer to City of a written objection to a title exception to notify Developer in writing that City will: (a) remove one or more of the applicable exception(s) or cause them to be removed by the end of the Due Diligence Period (as defined in Section 2.7.2 below) or reasonably insured over by the Title Company; (b) decline to remove exceptions (or to cause them to be reasonably insured). Failure by City to so notify Developer shall be deemed to be City's election not to remove or otherwise address the applicable title exception(s). If City notifies Developer that City will remove (or cause to be removed) one or more of such title exceptions, then City shall do so on or before the Close of Escrow (unless this Agreement is terminated by Developer under this Section or Section 2.7.2 below). If City fails to so notify Developer as to any exception, or declines to remove or insure over title exceptions, then Developer may terminate this Agreement by written notice to City. If Developer fails to so terminate this Agreement, Developer shall be deemed to have approved and accepted the applicable title exceptions (which, together with any title exceptions approved or created by Developer, are hereinafter referred to as the "Approved Title Exceptions"). As used herein, the term "Disapproved Title Exceptions" shall mean any title exceptions that City has agreed to remove, cause to be removed or cause to be "insured over". 2.4.2 Permitted Exceptions. At the Close of Escrow, the Successor Agency shall convey title to the Land to the City (by a deed with a Certificate of Acceptance from City, duly executed and acknowledged), and then City shall convey title to the Land to Developer by grant deed in the form attached hereto as Exhibit "D" (the "Grant Deed"). Title to the Land shall be conveyed subject to: (i) non delinquent current real property taxes and assessments not yet due for the tax year during which the conveyance occurs, (ii) all Approved Title Exceptions, and (iii) the terms of this Disposition and Development Agreement, as referenced in the Grant Deed (collectively, the "Permitted Exceptions"). 2.5 City Conditions to Close of Escrow. The obligation of the Successor Agency and City to close Escrow shall be subject to the satisfaction (or express written waiver by the City Manager) of each of the following conditions (collectively, the "City Conditions"): 2.5.1 The Developer shall have submitted to the City Manager a description of the legal and ownership structure of the Developer and any assignee (and its organizational documents) and the Executive Director shall have approved such entity and documents. -5- 11086-0187\ 1877268v6.doc 2.5.2 The City Planning Commission and the City Council shall have issued their written approval of Developer's application for a development plan for the Project. The development plan shall be based on and consistent with the concept drawing attached hereto as Exhibit "C-1". 2.5.3 The Oversight Board of the Successor Agency shall have approved this Agreement. 2.6 Developer Conditions to Close of Escrow. The obligations of the Developer to close escrow shall be subject to the satisfaction (or waiver by Developer) of the following conditions (the "Developer Conditions"): 2.6.1 There shall have been no change to the physical condition of the Property and no new title exceptions after the date of the PTR that, in either case, would materially and adversely affect the development, use or operation of the Project. 2.6.2 City's removal (or Title Company's reasonably insuring over) all Disapproved Title Exceptions. 2.6.3 The representations and warranties of the City contained in this Agreement being true and correct. 2.6.4 The delivery by City of all documents and funds required to be delivered pursuant to Section 2.9 hereof. 2.6.5 The Title Company shall have committed to issue at the Close of Escrow an owner's Title Insurance Policy, with any extended coverage and endorsements requested by Developer, showing fee simple title to the Land vested in Developer (or Developer's assignee as permitted by this Agreement), subject only to the Permitted Exceptions. 2.6.6 City shall have performed, observed and complied with all covenants, agreements and conditions required by this Agreement to be performed, observed and complied with on its part prior to or as of the Close of Escrow. 2.6.7 The City Planning Commission and the City Council shall have issued to Developer their written approval of Developer's application for a development plan for the Project. 2.7 Costs; Escrow Holder Settlement Statement. 2.7.1 Developer shall be solely responsible for all costs and expenses related to the Survey, the costs of extended title insurance coverage and any title insurance endorsements (other than those obtained by City to "insure -over" a title exception), and fifty percent (50%) of the Escrow fees. The Successor Agency, or the City shall be responsible for the other fifty percent (50%) of the Escrow Fees, the costs of the standard Owner's policy of title insurance, documentary transfer taxes, and any endorsements obtained to "insure -over" title exceptions. -6- 11086-0187\ 1877268v6.doc 2.7.2 Escrow Holder is authorized on the Close of Escrow to pay and charge the Developer for any fees, charges and costs payable under Section 2.6.1 as set forth on the settlement statements approved by the Parties. Before such payments are made, Escrow Holder shall notify the City and Developer of the fees, charges, and costs necessary to close under the Escrow, by delivering draft settlement statements to the Parties for their mutual approval. 2.8 Condition of the Property. 2.8.1 "As -Is" Sale. Developer acknowledges and agrees that, except as expressly set forth herein, Developer is acquiring the Land in its "AS IS" condition, WITH ALL FAULTS, IF ANY, AND, EXCEPT AS EXPRESSLY SET FORTH HEREIN, WITHOUT ANY WARRANTY, EXPRESS OR IMPLIED and neither City nor City as Successor Agency nor any of the agents, representatives, officers, or employees of either of them have made any representations or warranties, direct or indirect, oral or written, express or implied, to Developer or any agents, representatives, or employees of Developer with respect to the condition of the Land, its fitness for any particular purpose, or its compliance with any laws, and Developer is not aware of and does not rely upon any such representation to any other party. Except as expressly set forth herein, neither City nor City as Successor Agency nor any of the representatives of either of them is making or shall be deemed to have made any express or implied representation or warranty, of any kind or nature, as to (a) the physical, legal or financial status of the Land, (b) the Land's compliance with applicable laws, (c) the accuracy or completeness of any information or data provided or to be provided, or (d) any other matter relating to the Land. 2.8.2 Delivery of Document by City; Inspections by Developer; Due Diligence Period. Within ten (10) business days after the date of this Agreement, City as Successor Agency and City shall deliver to Developer copies of all material, non -privileged documents in their possession that pertain to the Property (the "Documents"). Upon the execution of this Agreement until the date that is ninety (90) days after the date of this Agreement (the "Due Diligence Period"), Developer and its contractors and consultants who are designated in writing to City ("Developer Designee's") shall have the right to enter onto the Property (without disturbing any occupants thereof) for the purpose of performing the Survey, hazardous materials inspections, soils inspections and other physical inspections and investigations; provided, however, that: (a) Developer shall deliver copies of all inspection reports to City; (b) no inspections or investigations shall damage the Property or any improvements thereon or shall be "invasive" unless the City has received a plan describing the scope of the inspection or investigation and has approved such plan in writing, which approval shall not be unreasonably withheld; (c) Developer shall immediately repair all damage caused by or related to its inspections; and (d) neither Developer nor any of Developer's Designees shall enter the Property unless Developer has provided City reasonable written evidence (such as insurance certificates and/or copies of policies) that the activities of Developer and the Developer Designees are covered by reasonable liability insurance naming City as Successor Agency as an additional insured. Developer shall defend, indemnify and hold City as Successor Agency harmless from and against any and all claims, liabilities, losses, damages, costs and expenses (including, without limitation, attorneys' fees and cost) resulting from the entry onto the Property for such purposes or for purposes of performing the Survey. If Developer disapproves to any condition of the Property or any Document, then Developer may terminate -7- 11086-0187\ 1877268v6.doc this Agreement by written notice to City given on or prior to the end of the Due Diligence Period that describes the basis for the disapproval. 2.8.3 Releases and Waivers. Developer acknowledges and agrees that in the event Developer does not approve of the condition of the Property under Section 2.8.2, Developer's sole right and remedy shall be to terminate this Agreement under and in accordance with Section 2.8.2. Consequently, Developer hereby waives any and all objections to or complaints regarding the Land and its condition, including, but not limited to, federal, state or common law based actions and any private right of action under state and federal law to which the Land is or may be subject, including, but not limited to, CERCLA (as defined in Section 1.1.20), RCRA (as defined in Section 1.1.20), physical characteristics and existing conditions, including, without limitation, structural and geologic conditions, subsurface soil and water conditions and solid and hazardous waste and Hazardous Materials on, under, adjacent to or otherwise affecting the Land. Developer further hereby assumes the risk of changes in applicable laws and regulations relating to past, present and future environmental conditions on the Land and the risk that adverse physical characteristics and conditions, including, without limitation, the presence of Hazardous Materials or other contaminants, may not have been revealed by its investigations. Developer and anyone claiming by, through or under Developer also hereby waives its right to recover from and fully and irrevocably releases Successor Agency and City and their council members, board members, employees, officers, directors, representatives, agents, servants, attorneys, successors and assigns ("Released Parties") from any and all claims, responsibility and/or liability that it may now have or hereafter acquire against any of the Released Parties for any costs, loss, liability, damage, expenses, demand, action or cause of action arising from or related to (i) the condition (including any defects, errors, omissions or other conditions, latent or otherwise, and the presence in the soil, air, structures and surface and subsurface waters of materials or substances that have been or may in the future be determined to be Hazardous Materials or otherwise toxic, hazardous, undesirable or subject to regulation and that may need to be specially treated, handled and/or removed from the Land under current or future federal, state and local laws regulations or guidelines), valuation, salability or utility of the Land, or its suitability for any purpose whatsoever, and (ii) any information furnished by the Released Parties under or in connection with this Agreement. This release includes claims of which Developer is presently unaware or which Developer does not presently suspect to exist which, if known by Developer, would materially affect Developer's release to City or Successor Agency. Developer specifically waives the provision of California Civil Code Section 1542, which provides as follows: "A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS WHICH THE CREDITOR DOES NOT KNOW OR EXPECT TO EXIST IN HIS FAVOR AT THE TIME OF EXECUTING THE RELEASE, WHICH IF KNOWN TO HIM MUST HAVE MATERIALLY AFFECTED THE SETTLEMENT WITH THE DEBTOR." In this connection and to the extent permitted by law, Developer hereby agrees, represents and warrants that Developer realizes and acknowledges that factual matters now unknown to it may have given or may hereafter give rise to causes of action, claims, demands, -8- 11086-0187\ 1877268v6.doc debts, controversies, damages, costs, losses and expenses which are presently unknown, unanticipated and unsuspected, and Developer further agrees, represents and warrants that the waivers and releases herein have been negotiated and agreed upon in light of that realization and that Developer nevertheless hereby intends to release, discharge and acquit Released Parties from any such unknown causes of action, claims, demands, debts, controversies, damages, costs, losses and expenses which might in any way be included as a material portion of the consideration given to City by Developer in exchange for City's performance hereunder. Developer hereby agrees that, if at any time after the Close of Escrow any third party or any governmental agency seeks to hold Developer responsible for the presence of, or any loss, cost or damage associated with, Hazardous Materials in, on, above or beneath the Land or emanating therefrom, then Developer waives any rights it may have against Successor Agency or City in connection therewith, including, without limitation, under CERCLA (as defined in Section 1.1.19 and Developer agrees that it shall not (i) implead the City or Successor Agency, (ii) bring a contribution action or similar action against City or Successor Agency, or (iii) attempt in any way to hold them responsible with respect to any such matter. The provisions of this Section 2.8.3 shall survive the Close of Escrow. City and Successor Agency have given Developer material concessions regarding this transaction in exchange for Developer agreeing to the provisions of this Section 2.8.3. City and Developer have each initialed this Section 2.8.3 to further indicate their awareness and acceptance of each and every provision hereof. CITY'S AND SUCCESSOR DEVELOPER'S INITIALS AGENCY'S INITIALS 2.8.4 Environmental Indemnity. From or after the Close of Escrow, Developer shall indemnify, protect, defend and hold harmless the City, the Successor Agency, and their officials, officers, attorneys, employees, consultants, agents and representatives, from and against any and all claims, liabilities, suits, losses, costs, expenses and damages, including but not limited to attorneys' fees and costs, arising directly or indirectly out of any claim for loss or damage to any property, including the Land, injuries to or death of persons, or for the cost of cleaning up the Land and removing Hazardous Materials or toxic substances, materials and waste therefrom, by reason of contamination or adverse effects on the environment, or by reason of any statutes, ordinances, orders, rules or regulations of any governmental entity or agency requiring the clean up of any Hazardous Materials caused by or resulting from any Hazardous Material, or toxic substances or waste existing on or under, any portion of the Land acquired by Developer. 2.9 Deposits into Escrow by City and City as Successor Agency. 2.9.1 The City and the Successor Agency hereby covenant and agree to deliver to Escrow Holder prior to the Close of Escrow the following instruments and documents, the delivery of each of which shall be a condition of the Close of Escrow: 2.9.1.1 A deed conveying the property from the Successor Agency to the City, duly executed and acknowledged by the Successor Agency; -9- 11086-0187\ 1877268v6.doc 2.9.1.2 A Certificate of Acceptance for such deed, duly executed by City and acknowledged; 2.9.1.3 A Grant Deed and Covenants/Restrictions duly executed and acknowledged by the City, in the form attached hereto as Exhibit "D". 2.9.1.4 If required by Escrow Holder, affidavits contemplated by California Revenue and Taxation Code 590 ("Withholding Affidavit"); 2.9.1.5 If required by Escrow Holder, Certifications of Non Foreign Status in accordance with I.R.C. Section 1445 (the "FIRPTA Certificate'); 2.9.1.6 Such proof of the Successor Agency's and City's authority and authorization to enter into this transaction as the Title Company may reasonably require in order to issue Developer's policy of title insurance. 2.10 Deposits into Escrow by Developer. 2.10.1 The Developer hereby covenants and agrees to deliver to Escrow Holder prior to the Close of Escrow the following instruments and documents duly executed and acknowledged where appropriate, the delivery of each of which shall be a condition of the Close of Escrow: 2.10.1.1 The Purchase Price less the Deposit, plus Buyer's share of closing costs, the cost of obtaining an ALTA title policy and costs of any endorsements desired by Buyer. 2.11 Authorization to Record Documents and Disburse Funds. Escrow Holder is hereby authorized to record the documents and disburse the funds and documents called for hereunder upon the Close of Escrow, provided each of the following conditions has then been fulfilled: (i) The Title Company can issue in favor of Developer an owner's Policy of Title Insurance, with liability equal to the Purchase Price (or such lesser amount as shall have been requested by Developer), showing the Land vested in Developer subject only to the Permitted Title Exceptions. (ii) The City, Successor Agency and Developer shall have deposited in Escrow the documents and funds required pursuant to Sections 2.9 and 2.10, and Developer shall have deposited in Escrow the Purchase Price. (iii) The City, Successor Agency and Developer have confirmed to Escrow Holder that all City Conditions and Developer Conditions have been satisfied or expressly waived in writing by the Party benefited thereby. Unless otherwise instructed in writing, Escrow Holder is authorized to record at the Close of Escrow any instrument delivered through this Escrow if necessary or proper for issuance of Developer's title insurance policy. -10- 11086-0187\ 1877268v6.doc 2.12 Escrow's Closing Actions. On the Close of Escrow, Escrow Holder shall: 2.12.1 Record the deed to the City (with the Certificate of Acceptance), and then the Grant Deed to Developer in the Official Records of Riverside County; 2.12.2 Issue the Title Policy (or cause the Title Company to issue the Title Policy); 2.12.3 Prorate assessments, rents, and other charges as of the Close of Escrow in accordance with the settlement statements approved by the Parties and pay the costs shown thereon; 2.12.4 From funds deposited by Developer, pay the Purchase Price as directed by the City and Successor Agency (less costs payable by City as shown on the approved Settlement Statement), and return any excess to Developer; 2.12.5 Prepare and deliver to both Developer and the City one signed copy of Escrow Holder's settlement statement showing all receipts and disbursements of the Escrow; and 2.12.6 If applicable, deliver the FIRPTA Certificates and the Withholding Affidavits to Developer. 3. DEVELOPMENT COVENANTS. 3.1 Development of the Project. Developer shall develop and construct the Improvements on the Land in accordance with the approved Development Plan, all requirements of any and all applicable federal, state and local laws, rules and regulations (including any conditions of approval required by the City in its governmental capacity), the Plans and Specifications, all applicable permits, and all other terms, conditions and requirements of this Agreement. Developer shall provide the City with written, detailed progress reports, as reasonably requested by the City, regarding the status of the construction of the Improvements. 3.2 Costs of Entitlement, Development and Construction. The Developer agrees that all costs, expenses and fees associated with the development and construction of the Project including the costs for developing and constructing the Improvements thereon (including, but not limited to, the land acquisition costs and governmental permits and approvals) shall be borne by Developer. 3.3 Local, State and Federal Laws. Developer shall carry out the construction of the Improvements on the Land in conformity with all applicable federal, state and local laws, including all applicable federal and state occupation, safety and health standards. 3.4 City and Other Governmental City Permits and Approvals. Before commencement of construction or development of any work of improvement on the Land, Developer shall (at Developer's expense) secure, or cause to be secured, any and all permits which may be required by the City or any other governmental agency having jurisdiction over such construction or development. -11- 11086-0187\ 1877268v6.doc 3.5 No Discrimination During Construction. Developer, for itself and its successors and assigns, agrees that it shall not discriminate against any employee or applicant for employment because of age, sex, marital status, race, handicap, color, religion, creed, ancestry, or national origin in the construction of the Improvements. 3.6 Taxes, Assessments, Encumbrances and Liens. Developer shall pay when due all real property taxes and assessments assessed or levied on portions of the Land from time to time owned by Developer, commencing immediately after closing of the land acquisition. 3.7 No Agency Created. In performing this Agreement, Developer is an independent contractor and not the agent of the City. The City is not an agent of Developer. The City shall not have any responsibility whatsoever for payment to any contractor or supplier of Developer or its contractors. Developer shall not have any responsibility whatsoever for payment to any contractor or supplier of the City. 3.8 Reimbursement by City for Portions of Public Improvement Costs. Within twenty (20) days after the issuance of a Certificate of Occupancy for the Project and Developer's delivery to City of reasonable evidence of the Reimbursement Costs (as hereinafter defined), City shall reimburse Developer for the costs incurred by Developer to construct the electrical infrastructure and public bathroom improvements for the City park that are described on Exhibit "C"; the construction of which is a condition of approval by City of the Project entitlements and/or permits ("Reimbursable Costs"); however, the amount of the reimbursement shall not exceed the City's share, as a so-called "taxing entity", of the proceeds of the sale of the Land to the Developer under this Agreement. 4. LIMITATIONS ON TRANSFERS AND SECURITY INTERESTS. 4.1 Restriction on Transfer of Developer's Rights and Obligations. Prior to issuance of a Final Certificate of Occupancy for the entire Project, Developer shall not sell, assign, transfer, mortgage, lease (except for space leases conditioned upon Project completion), hypothecate, or convey (collectively, a "Transfer") the Project or any part thereof or any of Developer's rights or obligations hereunder, or agree to do so, or transfer fifty percent (50%) or more of the ownership interests in Developer in a single transaction or series of transactions, without the City's prior written consent, which consent may be granted or withheld in the City's sole and absolute discretion, except for the execution of one or more deeds of trust and related instruments securing Developer's construction loan, a conveyance of the Land resulting from the foreclosure thereof (or a deed in lieu of such a foreclosure). Developer acknowledges that the identity of Developer is of particular concern to the City, and it is because of Developer's identity that the City has entered into this Agreement with Developer. Except for any Transferee approved by the City pursuant to this Section 4.1, and except for any Holder (defined in Section 4.2) that has taken possession of the Land, no voluntary or involuntary successor in interest of Developer shall acquire any rights or powers under this Agreement prior to the issuance of a final Certificate of Occupancy for the entire Project. Prior to the issuance of a final Certificate of Occupancy for the entire Project, no transfer or assignment of Developer's interest hereunder without the City's prior written approval shall be deemed to release Developer from the obligations of Developer hereunder. -12- 11086-0187\ 1877268v6.doc 4.2 Holders of Deeds of Trust. Notwithstanding any provisions of Section 4.2 to the contrary, Developer shall have the right to hypothecate its interest in the Land and the Project pursuant to one or more deeds of trust from an institutional lender, for the purpose of securing loans of funds to be used for financing the direct and indirect costs of the Project (including land development costs, reasonable and customary developer fees, loan fees and costs, and other normal and customary project costs), or for refinancing the construction financing with permanent financing. Any institutional lender of record holding any such deed of trust, whose name and address shall have been provided by Developer to City referred to herein as a "Holder." 4.3 Rights of Holders. The City shall deliver a copy of any notice or demand to Developer concerning any breach or default by Developer under this Agreement to each Holder who has previously made a written request to the City for special notice hereunder. Any notice of breach or default by Developer shall not be effective against any such Holder unless given to such Holder. Such Holder shall have the right at its option to cure or remedy any such default and to add the cost thereof to the secured debt and the lien of its security interest. If such breach or default can only be remedied or cured by such Holder upon obtaining possession, such Holder may remedy or cure such breach or default within a reasonable period of time after obtaining possession, provided such Holder seeks possession with diligence through a receiver or foreclosure. Such Holder shall not undertake or continue the construction or completion of the Improvements beyond the extent necessary to conserve or complete the Improvements. Any Holder completing the Improvements must assume all rights and obligations of Developer under this Agreement and shall then be entitled, upon written request made to the City, to a Certificate of Completion from the City. 4.4 Noninterference with Holders. The provisions of this Agreement do not limit the right of Holders (a) to foreclose or otherwise enforce any mortgage, deed of trust, or other security instrument encumbering all or any portion of the Land, and the Improvements thereon, (b) to pursue any remedies for the enforcement of any pledge or lien encumbering such portions of the Land, or (c) to accept, or cause its nominee to accept, a deed or other conveyance in lieu of foreclosure or other realization. In the event of (i) a foreclosure sale under any such mortgage, deed of trust or other lien or encumbrance, (ii) a sale pursuant to any power of sale contained in any such mortgage or deed of trust, or (iii) a deed or other conveyance in lieu of any such sale, the purchaser or purchasers and their successors and assigns, and such portions of the Land shall be, and shall continue to be, subject to all of the conditions, restrictions and covenants of all documents and instruments recorded pursuant to this Agreement, including, without limitation, the restrictions set forth in the grant deed on such property from the City to Developer. The City agrees to execute such further documentation regarding the rights of any Holder as is customary with respect to construction or permanent financing, as the case may be, to the extent that such documentation is reasonably requested by any Holder and is reasonably approved by the City Manager. 5. DEFAULT, REMEDIES AND TERMINATION. 5.1 Defaults. The occurrence of any or all of the following shall constitute a default ("Default") under this Agreement: -13- 11086-0187\ 1877268v6.doc 5.1.1 Developer's failure to perform its obligations on a timely basis as contained in the Schedule of Performance (as extended pursuant to Section 5.7), or any breach of this Agreement by any Party involving the payment of money, and the continuance of such breach for a period of ten (10) days after the non defaulting Party has given written notice to the defaulting Party; 5.1.2 Except as otherwise provided in Section 5.1.1 hereof, a breach of any material term of this Agreement by any Party not involving the payment of money and failure of such Party to cure such breach within thirty (30) days after the non defaulting Party has given written notice to the defaulting Party; provided, however, if such breach is not reasonably curable within such thirty (30) day period, then such Party shall be deemed in Default only if such Party does not commence to cure such breach within such thirty (30) day period and thereafter fails to diligently prosecute such breach to completion; 5.1.3 Developer's violation of Section 4.1; 5.1.4 Filing of a petition in bankruptcy by or against any Party or appointment of a receiver or trustee of any property of any Party, or an assignment by any Party for the benefit of creditors, or adjudication that such Party is insolvent by a court, and the failure of such Party to cause such petition, appointment, or assignment to be removed or discharged within ninety (90) days; or 5.1.5 The failure to comply with any of the requirements of Section 6 below. 5.1.6 Remedies. In the event of a Default by any Party prior to the Close of Escrow, the nondefaulting Party shall have the right to terminate this Agreement (provided it is not in Default of its obligation under this Agreement), by delivering written notice thereof to the defaulting Party. In any event, each such Party may seek against the other defaulting Party any available remedies at law or equity, including but not limited to, the right to receive damages (excluding damages for lost profits) or to pursue an action for specific performance or injunctive relief. 5.2 No Speculation. Sections 4.1 and 5.1.3 are to be interpreted in light of the fact that the City will convey the Land to Developer for development and operation of the Project thereon and not for speculation in undeveloped land or for construction of different improvements. 5.3 No Personal Liability. No representative, agent, attorney, consultant, or employee of the City as Successor Agency or the City shall personally be liable to the Developer or any successor in interest of Developer, in the event of any Default or breach by the City or the City as Successor Agency, or for any amount which may become due to Developer or any successor in interest, on any obligation under the terms of this Agreement. 5.4 Rights and Remedies are Cumulative. The rights and remedies of the parties are cumulative, and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same time or different times, of any other rights or remedies for the same default or any other default by the non -defaulting Party; provided, -14- 11086-0187\ 1877268v6.doc however, that liquidated damages specified herein shall constitute the sole damages recoverable for the default giving rise to such liquidated damages. 5.5 Inaction Not a Waiver of Default. Any failures or delays by either Party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies, or deprive either such Party of its rights to institute and maintain any actions or proceedings which it may deem necessary to protect, assert or enforce any such rights or remedies. The acceptance by a Party of less than the full amount due from the other party shall not constitute a waiver of such Party's right to demand and receive the full amount due, unless such Party executes and delivers a specific accord and satisfaction agreement. 6. INSURANCE; INDEMNITY. 6.1 Insurance. 6.1.1 Before commencement of any demolition or construction work by Developer on any portion of the Land owned by Developer, Developer shall obtain and maintain in force until completion of such work (i) "all risk" builder's risk insurance, including coverage for vandalism and malicious mischief, in a form and amount and with a company reasonably acceptable to the City, and (ii) workers' compensation insurance covering all persons employed by Developer in connection with work on the Project, or any portion thereof. During the construction of Improvements on any portion of the Land by Developer, such builder's risk insurance shall cover improvements in place and all material and equipment at the job site furnished under contract, but shall exclude contractors', subcontractors', and construction managers' tools and equipment and property owned by contractors' and subcontractors' employees. 6.1.2 Each architect and each engineer engaged by Developer shall provide professional liability insurance with a limit of liability of at least One Million Dollars ($1,000,000.00). 6.1.3 Developer shall also furnish or cause to be furnished to the City evidence satisfactory to the City that any contractor with whom it has contracted for the performance of work on the Land or otherwise pursuant to this Agreement carries workers' compensation insurance as required by law. 6.1.4 With respect to each policy of insurance required above, Developer and each of Developer's general contractors, engineers and architects shall furnish to the City a certificate on the insurance carrier's form setting forth the general provisions of the insurance coverage promptly after written request by City showing the City and Successor Agency as additional insureds. The certificate shall also be furnished by Developer prior to commencement of construction of any Improvements. 6.1.5 All such policies required by this Section shall contain (i) language to the effect that the policies cannot be cancelled or materially changed except after thirty (30) days' written notice by the insurer to the City, and (ii) a waiver of the insurer of all rights of -15- 11086-0187\ 1877268v6.doc subrogation against the City and the other additional insureds. All such insurance shall have deductibility limits which shall be commercially reasonable. 6.2 Indemnity. From and after the execution of this Agreement, Developer hereby agrees to indemnify, defend, protect, and hold harmless the City, the Successor Agency and their agents, employees, representatives, council members, board members, consultants, and officers from and against all losses, liabilities, claims, damages (including foreseeable or unforeseeable consequential damages), penalties, fines, forfeitures, costs and expenses (including all reasonable out of pocket litigation costs and reasonable attorneys' fees) and demands of any nature whatsoever, related directly or indirectly to, or arising out of or in connection with: (i) the validity of this Agreement; (ii) the development and construction by Developer of the Improvements on the Land or the use, ownership, management, occupancy, or possession of the Land during Developer's period of ownership of the Land, (iii) any breach or Default by Developer hereunder (subject to any liquidated damages provisions otherwise contained in this Agreement), or (iv) any of Developer's activities on the Land (or the activities of Developer's agents, employees, lessees, representatives, licensees, guests, invitees, contractors, subcontractors, or independent contractors on the Land), regardless of whether such losses and liabilities shall accrue or are discovered before or after termination or expiration of this Agreement, except to the extent such losses or liabilities are caused by the gross negligence or willful misconduct of the City or Successor Agency. The City may in its discretion, and at their own cost, participate in the defense of any legal action naming the City. The provisions of this Section shall survive the Close of Escrow or the termination of this Agreement. 7. REPRESENTATIONS AND WARRANTIES. 7.1 Developer Representations. Developer represents and warrants to the City as of the date of this Agreement and as of the Close of Escrow that: (i) Developer is a limited liability company validly existing and in good standing under the laws of the State of California. (ii) Developer has duly authorized the execution and performance of this Agreement and the execution and performance of all of the closing documents set forth herein. (iii) Developer's execution and performance of this Agreement and the closing documents will not violate any provision of the Developer's operating/LLC agreement or any deed of trust, lease, contract, agreement, instrument, order, judgment or decree by which Developer is bound. -16- 11086-0187\ 1877268v6.doc (iv) The Developer has not engaged a broker with respect to the purchase of the Land contemplated herein. 7.2 City Representation. The City and the Successor Agency hereby represent and warrant to the Developer that they have not engaged a broker with respect to the purchase of the Land as contemplated herein. 8. GENERAL PROVISIONS. 8.1 Notices. All notices and demands shall be given in writing by certified mail, postage prepaid, and return receipt requested, or by reputable overnight messenger. Notices shall be considered given upon the earlier of (a) one business day following deposit or delivery with a nationally recognized overnight courier delivery charges prepaid, or (b) upon delivery or attempted delivery as shown on the return receipt if sent by certified mail. Notices shall be addressed as provided below for the respective Party; provided that if any Party gives notice in writing of a change of name or address, notices to such Party shall thereafter be given as demanded in that notice: The City or Successor Agency: Developer: City of Temecula 41000 Main Street Temecula, CA 92590 Attn: City Manager Marketplace Old Town LLC c/o Truax Developments 41923 Second Street Temecula, CA 92590 Attn: Bernard L. Truax, II 8.2 Construction. The Parties agree that each Party and its counsel have reviewed and revised this Agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting Party shall not apply in the interpretation of this Agreement or any amendments or exhibits thereto. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the Parties. 8.3 Interpretation. In this Agreement the neuter gender includes the feminine and masculine, and singular number includes the plural, and the words "person" and "party" include corporation, partnership, firm, trust, or association where ever the context so requires. Unless otherwise required by a specific provision of this Agreement, time hereunder is to be computed by excluding the first day and including the last day. If the date for performance falls on a Saturday, Sunday, or legal holiday, the date for performance shall be extended to the next business day. All references in this Agreement to a number of days in which either party shall have to consent approve or perform shall mean calendar days unless specifically stated to be business days. 8.4 Time of the Essence. Time is of the essence of this Agreement. -17- 11086-0187\ 1877268v6.doc 8.5 Warranty Against Payment of Consideration for Agreement. Developer warrants that it has not paid or given, and will not pay or give, to any third person, any money or other consideration for obtaining this Agreement, other than normal costs of conducting business and costs of professional services such as architects, engineers and attorneys. 8.6 Attorneys' Fees. If any Party brings an action to enforce the terms hereof or declare its rights hereunder, the prevailing Party in any such action shall be entitled to its reasonable attorneys' fees to be paid by the losing Party as fixed by the court. If the City is made a party to any litigation instituted by or against Developer or to any litigation attacking the validity of this Agreement, then Developer shall indemnify and defend the City against, and save them harmless from, all costs, expenses (including reasonable attorneys' fees), claims, liabilities, damages and losses incurred by the City in connection with such litigation provided, however, that in no event shall the Developer be obligated to pay any damages awarded to any person or entity that result from the gross negligence or willful misconduct of the City. 8.7 Entire Agreement. This Agreement, together with all attachments and exhibits hereto, and all agreements executed pursuant hereto, constitutes the entire understanding and agreement of the Parties. This Agreement integrates all of the terms and conditions mentioned herein or incidental hereto, and supersedes all negotiations or previous agreements between the Parties with respect to the subject matter hereof. 8.8 Severability. Each and every provision of this Agreement is, and shall be construed to be, a separate and independent covenant and agreement. If any term or provision of this Agreement or the application thereof shall to any extent be held to be invalid or unenforceable, the remainder of this Agreement, or the application of such term or provision to circumstances other than those to which it is invalid or unenforceable, shall not be affected hereby, and each term and provision of this Agreement shall be valid and shall be enforced to the extent permitted by law. 8.9 No Third Party Beneficiaries. This Agreement is made and entered into for the sole benefit of the Parties, and there are no third party beneficiaries of this Agreement. No other person shall have any right of action based upon any provision of this Agreement. 8.10 Governing Law; Jurisdiction; Service of Process. This Agreement and the rights of the Parties shall be governed by California law. The Parties consent to the exclusive jurisdiction of the California Superior Court for the County of Riverside. If any legal action is commenced by Developer against the City, or by City against Developer, service of process on the City shall be made by personal service upon the executive director or secretary of the City, or in such other manner as may be provided by law. If any legal action is commenced by City against Developer, service of process on Developer shall be made by personal service on Charles X. Delgado, 41923 Second Street, Suite 403, Temecula, CA 92590, or in such other manner as may be provided by law. 8.11 Survival. The provisions hereof shall not merge into, but rather shall survive, any conveyance hereunder (including, without limitation, the delivery and recordation of the Grant Deed) and the delivery of all consideration. -18- 11086-0187\ 1877268v6.doc 8.12 City Actions. In addition to any provisions of this Agreement that gives the City Manager the authority to make decisions and grant approvals, the City hereby authorizes the City Manager (and the City as Successor Agency hereby authorizes the Executive Director) to deliver such approvals, consents as are contemplated by this Agreement, waive requirements under this Agreement, and modify this Agreement (including agreeing to reasonable extension of the deadline for the Close of Escrow), on behalf of the City or City as Successor Agency, respectively, provided that the applicable approval, consent, waiver or modification is not substantial (i.e., does not change the fundamental business transaction, as determined by the City Manager/Executive Director in his reasonable discretion). 8.13 Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed as original but all of which together shall constitute one and the same instrument. 8.14 Electronic Delivery. This executed Agreement may be delivered electronically by email/PDF to luke.watson@cityoftemecula.org for the City and for the City as Successor Agency and to rjackson@truaxdevelopment.com for the Developer. IN WITNESS WHEREOF, the Parties hereto have entered into this Agreement as of the day and year first above written. DEVELOPER: CITY: TOWN SQUARE MARKETPLACE OLD CITY OF TEMECULA TOWN LLC, a California limited liability company By: BIIAJ, LLC, a California limited liability company Managing Member By: Bernard L. Truax II, Manager 11086-0187\ 1877268x6. doc By: Print Name: Title: Mayor ATTEST: Randi Johl, City Clerk APPROVED AS TO FORM: By: -19- Bruce Galloway of Richards, Watson & Gershon, counsel to City SUCCESSOR AGENCY: SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY By: Print Name: Title: -20- 11086-0187\ 1877268v6.doc EXHIBIT "A" LEGAL DESCRIPTION OF LAND Real property in the City of Temecula, County of Riverside, State of California, described as follows: THOSE CERTAIN PARCELS OF LAND SITUATED IN THE CITY OF TEMECULA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, BEING PARCELS 4, 5, 6 AND 7, OF OFFICIAL MAP, AS FILED IN BOOK 1, AT PAGES 20 THROUGH 22, INCLUSIVE, OF OFFICIAL MAPS, IN THE OFFICE OF THE COUNTY RECORDER, COUNTY OF RIVERSIDE, AS FILED MAY 20, 2008, AS INSTRUMENT NO. 2008-270686 OF OFFICIAL RECORDS. A-1 11086-0187\ 1877268v6.doc EXHIBIT "B" SCHEDULE OF PERFORMANCE This Schedule of Performance requires the submission of plans or other documents at specific times. Some of the submissions are not described in the text of the Agreement. Such plans or other documents, as submitted, must be complete and adequate for review by the City or other applicable governmental entity when submitted. Prior to the time set forth for each particular submission, the Developer shall consult with City staff informally as necessary concerning such submission in order to assure that such submission will be complete and in a proper form within the time for submission set forth herein. Action Date / Deadline 1. Opening of Escrow. The Parties shall Within three (3) business days after the execution and delivery of the DDA. open escrow with the Escrow Holder. 2. Developer Deposit. The Developer shall Within ten (10) business days after the execution and delivery of the DDA. deposit the Developer Deposit with Escrow Holder. 3. Submission of Org Docs/Structure. Condition to Close of Escrow. Developer shall have submitted organizational documents to the city and they shall have been approved by the City Manager. 4. Submission and Approval of Condition to Close of Escrow. Development Application. Developer shall submit a complete Development Application to City for the Project, and it shall have been approved by the Planning Commission and the City Council. 5. Close of Escrow. The Developer shall No later than one (1) calendar year after date of this Agreement, subject to extension by the City Manager under Section 2.3. purchase the Land from the City. B-1 11086-0187\ 1877268v6.doc EXHIBIT "C" DESCRIPTION OF ELECTRICAL INFRASTRUCTURE AND PUBLIC BATHROOM IMPROVEMENTS Electrical Infrastructure: Developer to incorporate a separate 3-phase 480 -volt 600 amp service to provide power to the Town Square for special events. Feeder pipe/conduit system shall be installed from the electrical service to the Town Square. Installation of a separate meter. Bathroom Improvements: Developer to construct two (2) externally accessible public restrooms. One male restroom and one female restroom. The male restroom shall include one toilet stall, one urinal and one sink. The female restroom will include two toilet stalls and one sink. A concept drawing for the project, showing the proposed 3 -story building, is attached hereto as Exhibit "C-1". D-1 11086-0187\ 1877268v6.doc EXHIBIT "C-1" CONCEPT DRAWINGS (Attached.) D-2 11086-0187\ 1877268v6.doc 5111',101001win II41O ,PIfll ;Wir^tIA'U\ t!Li \‘, 5111',101001win II41O ,PIfll IPA 4 r pt 11 Ynun a161 SI'4t1:11,.11.1,!11r�� Rill" !1:1�11�111u 1� a EXHIBIT "D" FORM OF GRANT DEED RECORDING REQUESTED BY, AND WHEN RECORDED RETURN TO, AND MAIL TAX STATEMENTS TO: Town Square Marketplace Old Town LLC c/o Truax Developments 41923 Second Street Temecula, CA 92590 Attn; Bernard L. Truax, II APN(s): 922-360-004-6, 005-7, 006-8 and 007-9 Space above for Recorder's Use) Exempt From Recording Fee Per Government Code Section 27383 Documentary transfer tax is $ based on the full value of the property conveyed. GRANT DEED AND COVENANTS/RESTRICTIONS The undersigned grantor(s) declare(s): FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, the CITY OF TEMECULA "Grantor") hereby GRANTS to TOWN SQUARE MARKETPLACE OLD TOWN LLC, a California limited liability company ("Grantee") the land (the "Land") located in the City of Temecula, County of Riverside, State of California described on Exhibit "A". SUBJECT TO, all matters of record. 1. This grant of the Land is subject to the terms of a Disposition and Development Agreement entered into by and between Grantor and Grantee dated as of , 2016 (the "Agreement") the terms of which are incorporated herein by reference (and which include maintenance covenants, as well as the matters described in Section 2, 3 and 4 below). A copy of the Agreement is available for public inspection at the offices of the Grantor at 41000 Main Street, Temecula, California 92590. 2. The public bathrooms described in the Agreement (to be constructed by Grantee) shall remain open and available to the public. Grantor shall, at Grantor's cost, clean the bathrooms once a day, subject to delays beyond the control of Grantor, and shall maintain and repair the inside of the bathrooms. 3. The Grantee covenants, for itself and its successors and assigns, that there shall be no sale, transfer, assignment, conveyance, lease, pledge or encumbrance of the DDA, or the Land D-5 11086-0187\ 1877268v6.doc and the Improvements thereon or any part thereof, or of ownership interests in the Grantee in violation of the DDA, which contains restrictions on the assignment of the DDA, the transfer of interests in the Land, and any such sale, transfer, assignment, conveyance, lease, pledge or encumbrance that violates the DDA shall be ineffective and void. 4. Grantee agrees as follows: (a) The Grantee covenants and agrees that Grantee shall not discriminate against or segregate any person or group of persons on account of any basis listed in subdivision (a) and (d) of Section 12955 of the Government Code, as those bases are defined in Sections 12926, 12926.1, subdivision (m) and paragraph (1) of subdivision (p) of Section 12955 and Section 12955.2 of the Government Code, in the sale, lease, sublease, transfer, use, occupancy, tenure or enjoyment of the Property, nor shall the Grantee establish or permit any practice or practices of discrimination or segregation with reference to the selection, location, number, use or occupancy of tenants, lessees, subtenants, sublessees or vendees in the property herein conveyed. The foregoing covenant shall run with the land. (b) Notwithstanding paragraph (a), with respect to familial status, paragraph (a) shall not be construed to apply to housing for older persons, as defined in Section 12955.9 of the Government Code. With respect to familial status, nothing in paragraph (1) shall be construed to affect Sections 51.2, 51.3, 51.4, 51.10, 51.11, and 799.5 of the Civil Code, relating to housing for senior citizens. Subdivision (d) of Section 51 and Section 1360 of the Civil Code and subdivisions (n), (o), and (p) of Section 12955 of the Government Code shall apply to paragraph (a). (c) All deeds, leases or contracts made or entered into by the Grantee, its successors or assigns, as to any portion of the Property shall contain therein the following language: (1) In deeds: "(A) Grantee herein covenants by and for itself, its successors and assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of any basis listed in subdivision (a) and (d) of Section 12955 of the Government Code, as those bases are defined in Sections 12926, 12926.1, subdivision (m) and paragraph (1) of subdivision (p) of Section 12955 and Section 12955.2 of the Government Code, in the sale, lease, sublease, transfer, use, occupancy, tenure or enjoyment of the property herein conveyed, nor shall the grantee or any person claiming under or through the grantee, establish or permit any practice or practices of discrimination or segregation with reference to the selection, location, number, use or occupancy of tenants, lessees, subtenants, sublessees or vendees in the property herein conveyed. The foregoing covenant shall run with the land. (B) Notwithstanding paragraph (A), with respect to familial status, paragraph (1) shall not be construed to apply to housing for older persons, as defined in Section 12955.9 of the Government Code. With respect to familial status, nothing in paragraph (A) shall be construed to affect Sections 51.2, 51.3, 51.4, 51.10, 51.11, and 799.5 of the Civil Code, relating to housing for senior citizens. Subdivision (d) of Section 51 and Section 1360 of the D-6 11086-0187\ 1877268v6.doc Civil Code and subdivisions (n), (o), and (p) of Section 12955 of the Government Code shall apply to paragraph (A)." (2) In leases: "(A) Lessee herein covenants by and for itself, its successors and assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of any basis listed in subdivision (a) and (d) of Section 12955 of the Government Code, as those bases are defined in Sections 12926, 12926.1, subdivision (m) and paragraph (1) of subdivision (p) of Section 12955 and Section 12955.2 of the Government Code in the leasing, subleasing, transferring, use, occupancy, tenure or enjoyment of the premises herein leased nor shall the lessee or any person claiming under or through the lessee, establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use or occupancy of tenants, lessees, sublessees, subtenants, or vendees in the premises herein leased. (B) Notwithstanding paragraph (A), with respect to familial status, paragraph (1) shall not be construed to apply to housing for older persons, as defined in Section 12955.9 of the Government Code. With respect to familial status, nothing in paragraph (A) shall be construed to affect Sections 51.2, 51.3, 51.4, 51.10, 51.11, and 799.5 of the Civil Code, relating to housing for senior citizens. Subdivision (d) of Section 51 and Section 1360 of the Civil Code and subdivisions (n), (o), and (p) of Section 12955 of the Government Code shall apply to paragraph (A)." (3) In contracts with respect to the sale, lease, sublease, transfer, use, or occupancy, of the Property: "(A) There shall be no discrimination against or segregation of, any person or group of persons on account of any basis listed in subdivision (a) and (d) of Section 12955 of the Government Code, as those bases are defined in Sections 12926, 12926.1, subdivision (m) and paragraph (1) of subdivision (p) of Section 12955 and Section 12955.2 of the Government Code in the sale, lease, sublease, transfer, use, occupancy, tenure or enjoyment of the property nor shall the transferee or any person claiming under or through the transferee establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use or occupancy of tenants, lessees, subtenants, sublessees or vendees of the land. (B) Notwithstanding paragraph (A), with respect to familial status, paragraph (1) shall not be construed to apply to housing for older persons, as defined in Section 12955.9 of the Government Code. With respect to familial status, nothing in paragraph (A) shall be construed to affect Sections 51.2, 51.3, 51.4, 51.10, 51.11, and 799.5 of the Civil Code, relating to housing for senior citizens. Subdivision (d) of Section 51 and Section 1360 of the Civil Code and subdivisions (n), (o), and (p) of Section 12955 of the Government Code shall apply to paragraph (A)." 5. All covenants contained in this Grant Deed shall run with the land and shall be binding for the benefit of Grantor and its successors and assigns and such covenants shall run in D-7 11086-0187\ 1877268v6.doc favor of the Grantor and for the entire period during which the covenants shall be in force and effect, without regard to whether the Grantor is or remains an owner of any land adjacent to the Land or interest in such adjacent land or any other land. The Grantor, in the event of any breach of any such covenants, shall have the right to exercise all of the rights and remedies available under the Agreement or at law or in equity. The covenants contained in this Grant Deed shall be for the benefit of and shall be enforceable only by the Grantor and its successors and assigns. IN WITNESS WHEREOF, the undersigned has executed this Grant Deed as of the date set forth below. Dated: 201 CITY OF TEMECULA By: Print Name: Title: ATTEST: City Clerk D-8 11086-0187\ 1877268v6.doc A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Riverside On , before me, (insert name and title of the officer) Notary Public, personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) D-9 11086-0187\ 1877268v6.doc EXHIBIT "A" TO GRANT DEED AND COVENANTS/RESTRICTIONS Real property in the City of Temecula, County of Riverside, State of California, described as follows: THOSE CERTAIN PARCELS OF LAND SITUATED IN THE CITY OF TEMECULA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, BEING PARCELS 4, 5, 6 AND 7, OF OFFICIAL MAP, AS FILED IN BOOK 1, AT PAGES 20 THROUGH 22, INCLUSIVE, OF OFFICIAL MAPS, IN THE OFFICE OF THE COUNTY RECORDER, COUNTY OF RIVERSIDE, AS FILED MAY 20, 2008, AS INSTRUMENT NO. 2008-270686 OF OFFICIAL RECORDS. D-10 11086-0187\ 1877268v6.doc TABLE OF CONTENTS Page 1 DEFINITIONS 1 1.1 Definitions 1 2. PURCHASE AND SALE OF THE PROPERTY; PURCHASE PRICE; DEPOSIT 3 2.1 Purchase and Sale; Purchase Price 3 2.2 Deposits 4 2.3 Opening and Closing of Escrow; City Manager Extension 4 2.4 Condition of Title; Title Insurance 5 2.5 City Conditions to Close of Escrow 5 2.6 Developer Conditions to Close of Escrow 6 2.7 Costs; Escrow Holder Settlement Statement 6 2.8 Condition of the Property 7 2.9 Deposits into Escrow by City and City as Successor Agency 9 2.10 Deposits into Escrow by Developer 10 2.11 Authorization to Record Documents and Disburse Funds 10 2.12 Escrow's Closing Actions 11 3. DEVELOPMENT COVENANTS 11 3.1 Development of the Project 11 3.2 Costs of Entitlement, Development and Construction 11 3.3 Local, State and Federal Laws 11 3.4 City and Other Governmental City Permits and Approvals 11 3.5 No Discrimination During Construction 12 3.6 Taxes, Assessments, Encumbrances and Liens 12 3.7 No Agency Created 12 3.8 Reimbursement by City for Portions of Public Improvement Costs 12 -i- 11086-0187\ 1877268v6.doc TABLE OF CONTENTS (cont.) Page 4. LIMITATIONS ON TRANSFERS AND SECURITY INTERESTS 12 4.1 Restriction on Transfer of Developer's Rights and Obligations 12 4.2 Holders of Deeds of Trust 13 4.3 Rights of Holders 13 4.4 Noninterference with Holders 13 5. DEFAULT, REMEDIES AND TERMINATION 13 5.1 Defaults 13 5.1.6 Remedies 14 5.2 No Speculation 14 5.3 No Personal Liability 14 5.4 Rights and Remedies are Cumulative 14 5.5 Inaction Not a Waiver of Default 15 6. INSURANCE; INDEMNITY 15 6.1 Insurance 15 6.2 Indemnity 16 7 REPRESENTATIONS AND WARRANTIES 16 7.1 Developer Representations 16 7.2 City Representation 17 8. GENERAL PROVISIONS 17 8.1 Notices 17 8.2 Construction 17 8.3 Interpretation 17 8.4 Time of the Essence 17 8.5 Warranty Against Payment of Consideration for Agreement 18 11086-0187\ 1877268v6.doc TABLE OF CONTENTS (cont.) Page 8.6 Attorneys' Fees 18 8.7 Entire Agreement 18 8.8 Severability 18 8.9 No Third Party Beneficiaries 18 8.10 Governing Law; Jurisdiction; Service of Process 18 8.11 Survival 18 8.12 City Actions 19 8.13 Counterparts 19 8.14 Electronic Delivery 19 TABLE OF EXHIBITS EXHIBIT "A" LEGAL DESCRIPTION OF LAND EXHIBIT "B" SCHEDULE OF PERFORMANCE EXHIBIT "C" ELECTRICAL INFRASTRUCTURE, PUBLIC BATHROOM IMPROVEMENTS AND SITE PLAN EXHIBIT "D" FORM OF GRANT DEED (City to Developer) 11086-0187\ 1877268v6.doc 46110 7:0, I AI-ti:t4 ;A\ "ramommair . 1711111 - \ N‘ \ riUli Ofill \ ‘, $‘, 0 ' \'' ‘" ..." . s . • _limmuiatil own 1 , 0.4 °arao�.:ILI m A aid, h '1 ,kik. CI ILO" - 011111•111 Ilift1111 � �11 �PM\ 11 RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING A DISPOSITION AND DEVELOPMENT AGREEMENT BY AND AMONG THE CITY OF TEMECULA, SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, AND TOWN SQUARE MARKETPLACE OLD TOWN, LLC CONVEYING APPROXIMATELY ONE ACRE OF PROPERTY LOCATED ON MAIN STREET WEST OF MERCEDES STREET THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Recitals (a) This Resolution provides for the approval of that certain agreement entitled "Disposition and Development Agreement by and among the City of Temecula, Successor Agency to the Temecula Redevelopment Agency, and Town Square Marketplace Old Town, LLC" ("Agreement"). With respect to the Successor Agency to the Temecula Redevelopment ("Successor Agency"), the Agreement pertains to the Successor Agency's conveyance of four parcels of real property composed of approximately one acre and located at the intersection of Main Street and Mercedes Street across from City Hall and legally described in the Agreement. (b) The Property is addressed in the Successor Agency's Long Range Property Management Plan ("LRPMP"). The LRPMP was approved on February 25, 2014 by Resolution No. SARDA 14-02 of the Successor Agency. The LRPMP was approved by the Oversight Board of the Successor Agency to the Temecula Redevelopment Agency on February 26, 2014 by Resolution No. OB SARDA 14-02. The LRPMP was approved by the California Department of Finance (the "DOF") on March 12, 2014. The LRPMP provides that the Property will be transferred to the City of Temecula (the "City") and retained for future development pursuant to Health and Safety Code Section 34180. (c) The Agreement will provide for the formal conveyance of the Property from the Successor Agency to the City as provided in the LRPMP and then to the developer and purchaser of the Property, Town Square Marketplace Old Town LLC, a California limited liability company ("Developer"), as further contemplated by the LRPMP. 1 (d) The City Council has duly considered all terms and conditions of the proposed Agreement and believes that the Agreement is in the best interests of the Successor Agency and the City of Temecula, and the health, safety, and welfare of their residents, and in accord with the public purposes and provisions of applicable State and local law requirements. (e) The Agreement has been reviewed with respect to applicability of the California Environmental Quality Act ("CEQA"), the State CEQA Guidelines (California Code of Regulations, Title 14, Sections 15000 et seq., hereafter the "Guidelines"), and the City's environmental guidelines. The Board of Directors has determined that this Agreement is not a "project" for purposes of CEQA, as that term is defined by Guidelines Section 15378, because this Agreement will not result in a direct or indirect physical change in the environment. The Agreement provides that Development of the Property will be subject to City approval of land use entitlements wherein the specific impacts of any development will be evaluated in light of the Old Town Specific Plan, applicable zoning ordinances and CEQA. (f) While it was contemplated that, in conjunction with the Successor Agency's transfer of the Property to the City, the City would make payments to affected taxing entities (the "Compensation") pursuant to compensation agreements, the DOF has pronounced that no such compensation agreement would be necessary if the Compensation is equal to the fair market value for the Property and City remits the Compensation (or causes the Compensation to be remitted) to the Riverside County Auditor -Controller (the "County Auditor -Controller") for distribution to the affected taxing entities. (g) The purchase price for the conveyance of the land to the Developer will be an amount that is not less than fair market value based upon an appraisal by a qualified appraiser (h) All legal prerequisites to the adoption of this Resolution and approval of the Agreement have occurred. Section 2. Approval of Agreement. The City Council hereby approves that certain agreement entitled "Disposition and Development Agreement by and among the City of Temecula, Successor Agency to the Temecula Redevelopment Agency, and Town Square Marketplace Old Town, LLC" ("Agreement"), with such changes as may be mutually agreed upon by Developer and the City Manager as are in substantial conformance with the form of the Agreement on file in the Office of the City Clerk. The Mayor is hereby authorized to execute the Agreement on behalf of the Successor Agency. A copy of the final Agreement, when executed by the Mayor, shall be placed on file in the Office of the City Clerk. 2 Section 3. Distribution of Proceeds of Sale. The City shall remit (or cause to be remitted) to the County Auditor -Controller, either concurrently with or promptly after the closing of Property transfer pursuant to the Agreement, an amount equal to the Purchase Price, for the County Auditor -Controller to distribute to the affected taxing entities. Section 4. City Manager's Authority. The Executive Director (or his designee), is hereby authorized, on behalf of the City, to take all actions necessary and convenient to carry out and implement the Agreement, and to administer the City's obligations, responsibilities and duties to be performed under the Agreement, including but not limited to, approval of title reports, approval or waiver of conditions precedent to closing, approval of extensions of time for fulfillment of obligations, enter into agreements with appraisers, approval of escrow instructions and other similar agreements and documents as contemplated by or described in the Agreement or as necessary and convenient to implement and effectuate the transfer to the Property as described and provided in the Agreement, and execution and acceptance of grant deeds or quit claim deeds on behalf of City. Section 5. Certification. The City Clerk shall certify the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 13th day of December, 2016. ATTEST: Randi Johl, City Clerk [SEAL] 3 Michael S. Naggar, Mayor STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, the City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No.16- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 13th day of December, 2016, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: 4 Randi Johl, City Clerk RESOLUTION NO. SARDA 16- A RESOLUTION OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING A DISPOSITION AND DEVELOPMENT AGREEMENT BY AND AMONG THE CITY OF TEMECULA, SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, AND TOWN SQUARE MARKETPLACE OLD TOWN, LLC CONVEYING APPROXIMATELY ONE ACRE OF PROPERTY LOCATED ON MAIN STREET WEST OF MERCEDES STREET THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Recitals (a) This Resolution provides for the approval of that certain agreement entitled "Disposition and Development Agreement by and among the City of Temecula, Successor Agency to the Temecula Redevelopment Agency, and Town Square Marketplace Old Town, LLC" ("Agreement"). With respect to the Successor Agency to the Temecula Redevelopment ("Successor Agency"), the Agreement pertains to the Successor Agency's conveyance of four parcels of real property composed of approximately one acre and located at the intersection of Main Street and Mercedes Street across from City Hall and legally described in the Agreement. (b) The Property is addressed in the Successor Agency's Long Range Property Management Plan ("LRPMP"). The LRPMP was approved on February 25, 2014 by Resolution No. SARDA 14-02 of the Successor Agency. The LRPMP was approved by the Oversight Board of the Successor Agency to the Temecula Redevelopment Agency on February 26, 2014 by Resolution No. OB SARDA 14-02. The LRPMP was approved by the California Department of Finance (the "DOF") on March 12, 2014. The LRPMP provides that the Property will be transferred to the City of Temecula (the "City") and retained for future development pursuant to Health and Safety Code Section 34180. (c) The Agreement will provide for the formal conveyance of the Property from the Successor Agency to the City as provided in the LRPMP and then to the developer and purchaser of the Property, Town Square Marketplace Old Town LLC, a California limited liability company ("Developer"), as further contemplated by the LRPMP. 1 (d) The Board of Directors has duly considered all terms and conditions of the proposed Agreement and believes that the Agreement is in the best interests of the Successor Agency and City of Temecula, and the health, safety, and welfare of their residents, and in accord with the public purposes and provisions of applicable State and local law requirements. (e) The Agreement has been reviewed with respect to applicability of the California Environmental Quality Act ("CEQA"), the State CEQA Guidelines (California Code of Regulations, Title 14, Sections 15000 et seq., hereafter the "Guidelines"), and the City's environmental guidelines. The Board of Directors has determined that this Agreement is not a "project" for purposes of CEQA, as that term is defined by Guidelines Section 15378, because this Agreement will not result in a direct or indirect physical change in the environment. The Agreement provides that Development of the Property will be subject to City approval of land use entitlements wherein the specific impacts of any development will be evaluated in light of the Old Town Specific Plan, applicable zoning ordinances and CEQA. (f) While it was contemplated that, in conjunction with the Successor Agency's transfer of the Property to the City, the City would make payments to affected taxing entities (the "Compensation") pursuant to compensation agreements, the DOF has pronounced that no such compensation agreement would be necessary if the Compensation is equal to the fair market value for the Property and City remits the Compensation (or causes the Compensation to be remitted) to the Riverside County Auditor -Controller (the "County Auditor -Controller") for distribution to the affected taxing entities. (g) The purchase price for the conveyance of the land to the Developer will be an amount that is not less than fair market value based upon an appraisal by a qualified appraiser (h) The City shall remit (or cause to be remitted) to the County Auditor - Controller, either concurrently with or promptly after the closing of Property transfer pursuant to the Agreement, an amount equal to the Purchase Price, for the County Auditor -Controller to distribute to the affected taxing entities. (i) All legal prerequisites to the adoption of this Resolution and approval of the Agreement have occurred. Section 2. Approval of Agreement. The Board of Directors of the Successor Agency to the Temecula Redevelopment Agency ("Successor Agency") hereby approves that certain agreement entitled "Disposition and Development Agreement by and among the City of Temecula, Successor Agency to the Temecula Redevelopment Agency, and Town Square Marketplace Old Town, LLC" ("Agreement"), with such changes as may be mutually agreed upon by Developer and the Executive Director as are in substantial conformance with the form of the Agreement on file in the Office of the City Clerk/Secretary. The Chairperson is hereby authorized to execute the Agreement on behalf of the Successor Agency. A copy of the final Agreement, when 2 executed by the Chairperson, shall be placed on file in the Office of the City Clerk/Secretary. Section 3. Executive Director's Authority. The Executive Director (or his designee), is hereby authorized, on behalf of the Successor Agency, to take all actions necessary and convenient to carry out and implement the Agreement, and to administer the Successor Agency's obligations, responsibilities and duties to be performed under the Agreement, including but not limited to, approval of title reports, approval or waiver of conditions precedent to closing, approval of extensions of time for fulfillment of obligations, enter into agreements with appraisers, approval of escrow instructions and other similar agreements and documents as contemplated by or described in the Agreement or as necessary and convenient to implement and effectuate the transfer to the Property as described and provided in the Agreement, and execution of grant deeds or quitclaim deeds on behalf of Successor Agency. Section 4. Certification. The City Clerk/Secretary shall certify the adoption of this Resolution PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Successor Agency to the Temecula Redevelopment Agency this 13th day of December, 2016. ATTEST: Randi Johl, Secretary [SEAL] 3 Michael S. Naggar, Chair STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, Secretary of the Successor Agency to the Temecula Redevelopment Agency, do hereby certify that the foregoing Resolution No. SARDA 16- was duly and regularly adopted by the Board of Directors of the Successor Agency to the Temecula Redevelopment Agency at a meeting thereof held on the 13th day of December, 2016, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: ABSENT: BOARD MEMBERS: 4 Randi Johl, Secretary CITY COUNCIL PUBLIC HEARING Item No. 23 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Luke Watson, Community Development Director DATE: December 13, 2016 SUBJECT: Amendment and Adoption of the 2016 California Building Standards Codes RECOMMENDATION: That the City Council: 1. Adopt a resolution entitled: RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA MAKING EXPRESS FINDINGS AND DETERMINATIONS THAT MODIFICATIONS TO THE 2016 BUILDING, RESIDENTIAL, PLUMBING, MECHANICAL AND ELECTRICAL CODES, AS ADOPTED BY THE CITY OF TEMECULA, ARE REASONABLY NECESSARY BECAUSE OF LOCAL CLIMATIC, GEOLOGICAL AND/OR TOPOGRAPHICAL CONDITIONS 2. Introduce and read by title only an ordinance entitled: ORDINANCE NO. 16 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING SECTIONS 15.04.010 THROUGH 15.04.080, INCLUSIVE, OF THE TEMECULA MUNICIPAL CODE TO ADOPT BY REFERENCE THE 2016 EDITIONS OF THE CALIFORNIA BUILDING CODE; CALIFORNIA MECHANICAL CODE; CALIFORNIA PLUMBING CODE; CALIFORNIA ELECTRICAL CODE; CALIFORNIA ADMINISTRATIVE CODE; CALIFORNIA ENERGY CODE; CALIFORNIA GREEN BUILDING STANDARDS CODE; CALIFORNIA HISTORICAL BUILDING CODE; CALIFORNIA EXISTING BUILDING CODE; CALIFORNIA RESIDENTIAL CODE; AND CALIFORNIA REFERENCE STANDARDS CODE; TOGETHER WITH CERTAIN AMENDMENTS, ADDITIONS AND DELETIONS TO SAID CODES 3. Read by title only and adopt by a 4/5th vote the following urgency ordinance: ORDINANCE NO. 16 - AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING SECTIONS 15.04.010 THROUGH 15.04.080, INCLUSIVE, OF THE TEMECULA MUNICIPAL CODE TO ADOPT BY REFERENCE THE 2016 EDITIONS OF THE CALIFORNIA BUILDING CODE; CALIFORNIA MECHANICAL CODE; CALIFORNIA PLUMBING CODE; CALIFORNIA ELECTRICAL CODE; CALIFORNIA ADMINISTRATIVE CODE; CALIFORNIA ENERGY CODE; CALIFORNIA GREEN BUILDING STANDARDS CODE; CALIFORNIA HISTORICAL BUILDING CODE; CALIFORNIA EXISTING BUILDING CODE; CALIFORNIA RESIDENTIAL CODE; AND CALIFORNIA REFERENCE STANDARDS CODE; TOGETHER WITH CERTAIN AMENDMENTS, ADDITIONS AND DELETIONS TO SAID CODES AND DECLARING THE URGENCY THEREOF BACKGROUND: The adoption of the most current California Building Standards Code is important for the public health, safety, and welfare of the community. The Building Standards Code enforced by local jurisdictions in the State of California are reviewed, amended, and adopted by the Building Standards Commission on a three (3) year code adoption cycle. Upon the adoption and publication of the State Codes, each local jurisdiction has a period of 180 days to further modify these codes with more stringent local amendments based upon local geographical, topographical, or climatic conditions, before the State Code provisions become applicable. Because of the State mandated adoption date of January 1, 2017, the California Building Standards Code ordinances are presented as an urgency ordinance. FISCAL IMPACT: There is no fiscal impact. ATTACHMENTS: 1. Resolution 2. Ordinance (Building Standards Code) 3. Urgency Ordinance (Building Standards Code) RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA MAKING EXPRESS FINDINGS AND DETERMINATIONS THAT MODIFICATIONS TO THE 2016 CALIFORNIA BUILDING, RESIDENTIAL, PLUMBING, MECHANICAL AND ELECTRICAL CODES, AS ADOPTED BY THE CITY OF TEMECULA, ARE REASONABLY NECESSARY BECAUSE OF LOCAL CLIMATIC, GEOLOGICAL AND/OR TOPOGRAPHICAL CONDITIONS THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. Recitals. A. Certain model and uniform codes, including building standards therein, are adopted and amended by the State of California in the 2016 California Building Standards Code and, on January 1, 2017, will become applicable in the City, subject to amendments made by the City pursuant to Health and Safety Code Sections 17958.5 and/or 18941.5. B. The Health and Safety Code Sections referenced in Recital (i), above, permit local amendments to building standards adopted by the State, based upon express findings that such amendments are reasonably necessary due to local climatic, geological and/or topographical conditions. C. Generally, Riverside County and the City of Temecula have an arid climate. Annual rainfall varies from 3 inches in Blythe to over 33 inches in Pine Cove. Hot, dry Santa Ana winds are common to areas within Riverside County. These winds constitute a contributing factor, which causes small fires originating in high-density development presently being constructed in the City of Temecula, which spread quickly and create the need for an increased level of fire protection. This added protection, including but not limited to on-site protection, will supplement normal Fire Department response available in new development, and provide immediate fire protection for life and safety of multiple -occupancy occupants during fire occurrence. D. The City is located in an area near geological high seismic activity. Due to the degree of the City's urbanization and close proximity to major fault lines, the risk of structural damage and loss of life due to ground shaking is considerable. During a major earthquake, emergency resources would be extremely taxed, and the ability to respond to such emergencies would be complicated. Local standards in excess of statewide minimums will assist in reducing risks associated with earthquakes and the consequent disruption of traffic flow. E. Traffic and circulation congestion in urban areas often place Fire Department response time to emergencies at risk. This condition makes the need for enhanced on-site protection for property occupants necessary. F. All legal prerequisites to the adoption of this Resolution have occurred SECTION 2. RESOLUTION. A. The facts set forth in the Recitals, Section 1 of this Resolution, are true and correct. B. The City Council of the City of Temecula desires to modify certain building standards in the 2016 California Building Code, 2016 California Mechanical Code, 2016 California Plumbing Code, and 2016 California Electrical Code, as adopted by the City of Temecula. As required by law, the City Council hereby expressly finds as follows: (i) Based upon the local climatic, geological, and topographical conditions described in Recital C, D, E above, the City Council finds that the modifications to the 2016 California Building Code ("CBC"), as reflected in Temecula Municipal Code ("TMC") 15.04.020; CBC Sections 105.2, 105.3, 105.5, 110.3.6, 111.1, 114.4.1, 501.2, 903.2, 1505.1, 1907A.2, 3109.4.1; 2016 California Residential Code as reflected in TMC 15.04.030; ("CRC") Appendices A, B, C, D, E, F, G, H, I, J, K, L, M, N, 0, P, Q, R, S, T, U, V and W; 2016 California Electrical Code ("CEC") as reflected in TMC 15.04.040; CEC Sections 90.4, 90.8, 110.5, Table 300.5, 334.10, 690.4(A); 2016 California Mechanical Code ("CMC"), as reflected in TMC 15.04.050; CMC Sections 106.3, 504.1; and the 2016 California Plumbing Code ("CPC"), as reflected in TMC 15.04.060; CPC Sections 106.3, 104.5, 211.0, 719.5, 1213.1, 1211.7, as contained in Ordinance No. 16-_ and Urgency Ordinance No. 16-_ are reasonably necessary in order to protect and preserve the public health, safety, and welfare as justified in Recitals C, D and E. (ii) Said Building Code amendments are reasonably necessary in that they will serve to provide greater protection based upon the conditions as described in Recitals C and D. (iii) Said Residential Code amendments are reasonably necessary in that they will serve to provide greater protection based upon the conditions as described in Recitals C, D and E. (iv) Said Plumbing Code amendments are reasonably necessary in order to provide and preserve public health and safety based upon the conditions as described in Recitals C and D. (v) Said Electrical Code amendments are reasonably necessary in order to provide and preserve public health and safety based upon the conditions as described in Recitals C and D. (vi) Said Mechanical Code amendments are reasonably necessary in order to provide and preserve public health and safety based upon the conditions as described in Recitals C and D. SECTION 3. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this resolution is for any reason held to be invalid, such invalidity shall not affect the validity of the remaining portions of this resolution. The City Council of the City of Temecula hereby declares that it would have passed each section, subsection, subdivision , paragraph, sentence, clause or phrase hereof, irrespective of the fact that nay one or more sections, subsections, subdivision, paragraphs, sentences, clauses or phrases be declared invalid. SECTION 4. The City Clerk shall, and is hereby directed to, file a copy of this resolution, together with a copy of Ordinance No. 16-_ and Urgency Ordinance No. 16-_ with the State Building Standards commission, as required by California Health and Safety Code Section 17958.7. SECTION 5. The City Clerk shall certify to the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 13th day of December, 2016. Michael S. Naggar, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 16 -_was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 13th day of December 2016, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk ORDINANCE NO. 16 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING SECTIONS 15.04.010 THROUGH 15.04.080, INCLUSIVE, OF THE TEMECULA MUNICIPAL CODE TO ADOPT BY REFERENCE THE 2016 EDITIONS OF THE CALIFORNIA BUILDING CODE; CALIFORNIA MECHANICAL CODE; CALIFORNIA PLUMBING CODE; CALIFORNIA ELECTRICAL CODE; CALIFORNIA ADMINISTRATIVE CODE; CALIFORNIA ENERGY CODE; CALIFORNIA GREEN BUILDING STANDARDS CODE; CALIFORNIA HISTORICAL BUILDING CODE; CALIFORNIA EXISTING BUILDING CODE; CALIFORNIA RESIDENTIAL CODE; AND CALIFORNIA REFERENCE STANDARDS CODE; TOGETHER WITH CERTAIN AMENDMENTS, ADDITIONS AND DELETIONS TO SAID CODES THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Sections 15.04.010 through 15.04.080 of Chapter 15.04 Construction Codes of Title 15 (Building and Construction) of the Temecula Municipal Code are hereby deleted. New Sections 15.04.010 through 15.04.080 are hereby added to Chapter 15.04 to read as follows: "15.04.010 Codes adopted. Except as hereinafter provided in this Chapter, the following codes are adopted by reference as the Building Codes of the City of Temecula: A. California Building Code, 2016 Edition, Volumes 1 and 2 (Part 2 of Title 24 of the California Code of Regulations), including, Appendix C -Agricultural Buildings, and Appendix F — Rodent Proofing; B. California Historical Building Code, 2016 Edition (Part 8 of Title 24 of the California Code of Regulations); C. California Existing Building Code, 2016 Edition (Part 10 of Title 24 of the California Code of Regulations); D. California Electrical Code, 2016 Edition (Part 3 of Title 24 of the California Code of Regulations); E. California Mechanical Code, 2016 Edition (Part 4 of Title 24 of the California Code of Regulations); F. California Plumbing Code, 2016 Edition (Part 5 of Title 24 of the California Code of Regulations); G. California Administrative Code, 2016 Edition (Part 1 of Title 24 of the California Code of Regulations); H. California Energy Code, 2016 Edition (Part 6 of Title 24 of the California Code of Regulations), I. California Green Building Standards Code, 2016 Edition (Part 11 of Title 24 of the California Code of Regulations), including Appendix A4 Residential Voluntary Measures, Appendix A5 Non Residential Voluntary Measures. J. California Reference Standards Code, 2016 Edition (Part 12 of Title 24 of the California Code of Regulations), K. California Residential Code, 2016 Edition (Part 2.5 of Title 24 of the California Code of Regulations). including Appendix J, Existing Building and Structures, and Appendix 0 Gray Water Recycling System. A copy of each of the above codes shall be maintained in the office of City Clerk and shall be made available for public inspection while such codes are in force. 15.04.020 California Building Code. The following amendments, additions and deletions are made to the California Building Code, 2016 Edition, as adopted by this Chapter. A. Section 105.2 is hereby amended by modifying subsection 4 under Building, to read as follows: 4. Retaining walls that are not over three (3) feet in height unless supporting a sloped surcharge and garden walls not over four (4) feet in height, measured from the top of footing to top of wall or impounding flammable Class 1, Class 11 or III -A liquids. B. Section 105.3 is hereby amended by adding Subsection 8 to read as follows: 8. All contractors and their subcontractors must have current and valid city business licenses. C. Section 105.5 is amended to read as follows: Expiration: Every permit issued by the Building Official under the provisions of this code shall expire by limitation and become null and void if the building or work authorized by such permit is not commenced within 180 days from the date of such permit, or if the building or work authorized by such permit is suspended or abandoned at any time after the work is commenced for a period of 180 days. Before such work can be recommenced a new permit shall first be obtained by reinstatement of the permit and the fee therefore shall be one half the amount required for reinstating the permit for such work. When changes to any applicable codes have been adopted, the permit may only be renewed after a review has been made to certify that any new code requirements have been incorporated into the plans and a new full permit fee has been paid. D. Section 110.3.6 is amended to read as follows: 110.3.6 Fire- and smoke -resistant penetrations. Protection of joints and penetrations in fire resistance -rated assemblies shall not be concealed from view until inspected for all designed fire protection. Required fire seals/fire barriers in fire assemblies at fire-resistant penetrations shall be installed and certified by a third party, state of California licensed fireproofing company and certification of compliance shall be provided for building official's final approval. E. Section 111.1 is hereby amended by adding the following: To ensure appropriate continued use of any occupied space the building official will issue a new Certificate of Occupancy upon any change of tenant at the fee rates established by resolution of the City Council. F. Section 114.4.1 is hereby added to read as follows: Civil Penalty. Any person, firm or corporation who shall proceed with or commence work for which a permit is required by these building and construction regulations without first having obtained such permit shall, if subsequently permitted to obtain a permit therefore, pay double the fee fixed for such work. The original permit fee shall be for issuance of the permit and the balance shall be a civil penalty. This provision shall not apply to emergency work when it shall be proved to the satisfaction of the building official that such work was urgently necessary and that it was not practical to obtain a permit before commencement of the work. In all such cases a permit must be secured as soon as it is practicable to do so, and if there is an unreasonable delay in securing the required permit, the civil penalty as provided in this section shall be charged. In no event shall such civil penalty exceed the permit fee plus five hundred dollars. The civil penalty provided in this section shall be in addition to any other fines and remedies prescribed elsewhere in this code. The payment of such fees and fine shall not relieve any person from fully complying with the requirements of these building and construction regulations in the execution of the work. G. Section 501.2 is hereby amended by adding the following: Numbers or addresses for commercial and industrial buildings shall be maintained a minimum of twelve (12) inches in height facing the street or front of the building. Numbers or addresses in the Tourist Retail Core (TRC) of the Old Town Specific Plan, shall be a minimum of eight (8) inches in height. All suites must have a minimum of six (6) inch high letters on both front and rear doors. Residential usages must have as a minimum four (4) inch high letters. All letters must be placed upon a contrasting background. H. Section 903.2 is hereby amended to read as follows: 903.2 Where required. In all new buildings and structures which are 3,600 square feet or greater, an approved automatic sprinkler system shall be provided regardless of occupancy classification. Where the Sections 903.2.1 — 903.2.19 of the California Fire Code require more restrictive requirements than those listed below, the more restrictive requirement shall take precedence. In addition the following is required for existing buildings/structures: A. 1. All new tenants and new occupancies hereafter constructed, which exceeds 3,600 square feet shall have an approved automatic fire sprinkler system installed throughout therein. 2. All existing occupancies to which additions are made, where either the addition itself or the building and the addition in total exceeds 3,600 square feet, shall have an approved automatic fire sprinkler system installed throughout therein. 3. Change of use or occupancy that exceeds 3,600 square feet shall have an approved automatic fire sprinkler system installed throughout therein. B. Exception: Unless required elsewhere in this code or the California Fire Code, automatic fire sprinkler systems shall not be required for the following: 1. Detached Group U occupancies used for agricultural or livestock purposes, less than 5,500 square feet, and having setback distances of 50 feet or more from the property line and other buildings. 2. Detached non-combustible equestrian arena shade canopies that are open on all sides and used for riding only - no commercial, assembly or storage uses. 3. Detached fabric or non-combustible shade structures that are open on all sides and used to shade playground equipment, temporary storage of vehicles and dining areas with no cooking. 4. Detached Group U occupancy greenhouses less than 5,500 square feet. 5. Where determined by the Fire Chief that no major life safety hazard exists, and the fuel load does not pose a significant threat to firefighter safety or to other structures or property, automatic fire sprinklers may be exempted. C. One- and two-family dwellings shall have an automatic fire sprinkler system regardless of square footage in accordance with the California Residential Code. Fire sprinkler systems shall be installed in mobile homes, manufactured homes and multifamily manufactured homes with two dwelling units in accordance with Title 25 of the California Code of Regulations. The following exceptions in the California Fire Code shall not be allowed: a. Exception in Section 903.2.3 b. Exception 2 in Section 903.2.11.3 I. Section 1505.1 is hereby amended by adding the following: The roof covering or roofing assembly on any structure regulated by this Code within the Historical District Overlay, generally known as the Old Town Temecula Historical Preservation District, shall not be less than a Class C roofing assembly. J. Section 1907A.2 is hereby added to read as follows: Additional requirements. Slab Dowels in all occupancies, slab connection from existing slabs to new construction shall be placed at a minimum twenty-four (24) inches on center with reinforcing steel of one half inch minimum diameter, eight (8) inches in length. Embedment to existing shall be a minimum of six (6) inches. K. Section 3109.4.1 is hereby amended to read as follows: Barrier height and clearances. Every outdoor swimming pool shall be provided with a barrier that shall be installed, inspected and approved prior to plastering or filling with water. The top of the barrier shall be at least sixty (60) inches above grade measured on the side the barrier that faces away from the swimming pool. The maximum vertical clearance at the bottom of the barrier may be increased to four (4) inches (102 mm) when the grade is a solid surface such as a concrete deck, or when the barrier is mounted on top of the above ground pool structure. When barriers have horizontal members space less than forty-five (45) inches (1143 mm) apart, the horizontal members shall be placed on the pool side of the barrier. Any decorative design work on the side away from the swimming pool, such as protrusions, indentations away from the swimming pool, such as protrusions, indentations or cutouts which render the barrier easily climbable, is prohibited. L. The following Appendices are deleted in their entirety from the California Building Code: Appendices A, B, D, E, G, H, 1, J and K. M. Chapter 29 is deleted in its entirety from the California Building Code. 15.04.030 California Residential Code. The following Appendices are deleted in their entirety from the 2016 California Residential Code, Title 24, Part 2.5: Appendices A, B, C, D, E, F, G, H, 1 J, K, L, M, N, P, Q, R,S, T, U,V, and W. 15.04.040 California Electrical Code. The following amendments, additions and deletions are made to the California Electrical Code, 2016 Edition, as adopted by this Chapter. A. Section 90.4 is hereby amended by adding the following: Violations and violation penalties are subject to Sections 15.02.060 and Chapter 1.20 of this Municipal Code. For commercial projects an electrical contractor shall be responsible for obtaining permits for electrical work performed. B. Section 90.8 is hereby amended by adding the following: Accessory uses or other building, or signs, separately located on the same lot or premises shall have connecting conductors run underground. (Agricultural area excepted.) Where spare circuit protective devices are provided or space for future circuit protective devices are provided on the bus in any flush or semi -flush mounted panel, then raceways of sufficient capacity to permit utilization of such space or spaces shall be provided to an approved accessible location. Circuits for electric vehicle charging stations shall meet all the requirements of CEC Article 625. Residential garages shall have a minimum three quarter (3/4) inch metal flex conduit ran from meter box to the garage fire wall and terminated in a metal box at forty-two (42) inches above finished floor for future electric vehicle charging station. All residential electrical applications shall provide two (2) future expansion conduits from the meter box, one each stubbed to an approved, accessible upper and lower location. C. Section 110.5 is hereby amended by adding the following: Notwithstanding any provision to the contrary, no aluminum conductors smaller than #6 A.W.G. shall be used. D. CEC Table 300.5, Location of Wiring Method or Circuit - `Under a building' is hereby amended to read as follows: 'Six (6) inches beneath the concrete slab', in all corresponding columns. E. Section 334.10 is hereby amended to read as follows: Uses Permitted. Type NM, Type NMC, and Type NMS cables shall be permitted to be used in the following: 1) One and two-family dwellings. 2) Multi -family dwellings permitted to be types III, IV, and V construction except as prohibited in Section 334.12. No type NM, NMC, or NMS, or non-metallic sheathed cable (Romex) usage in commercial applications regardless of mixed-use occupancy. F. Section 690.4 (A) is hereby amended to read as follows: (A) Solar Photovoltaic Systems. Solar Photovoltaic Systems shall only be installed by registered California Contractors License Board entities with a valid A, B, C-10 or C-46 contractor license or the property owner. Valid copies of the entity's City of Temecula Business License and California Contractors License Board license shall be submitted on the plans. The current carrying conductors of all sources of energy *shall be designed to de - energize, and remain de -energized, from their respective source of energy generation when the utility -supplied service's main breaker is opened (set to the "off" position) on the electrical system being energized by the aforementioned sources of energy. *For purposed of this section, "sources of energy" includes alternating current, solar, wind, and fuel cell. The point where the current carrying conductors are to be de -energized and remain de - energized shall be immediately adjacent to the point of energy generation or immediately adjacent to a combiner box, if so equipped. This shall apply to all electrical system installations, regardless of location of conductors inside or outside of any structures. Solar systems not installed on roofs — Foundation and/or footings size plans and substantiating design calculations shall be submitted showing supporting member sizes, dimensions, materials and the loads which will be imposed on the foundation or footings. Where the supporting framework of the modules or arrays is shown as part of the laboratory approved system, design calculations will not be required for the supporting framework of the modules or arrays provided they are included in the approved listing. 15.04.050 California Mechanical Code. The following amendments, additions and deletions are made to the California Mechanical Code, 2016 Edition, as adopted by this Chapter. A. Section 106.3 is hereby amended to read as follows: 106.3 Penalties. Violations and violation penalties are subject to Section 15.02.060 and Chapter 1.20 of this Municipal Code. B. Section 104.5 is hereby deleted in its entirety and superseded by Sections 15.02.010 through 15.02.080 of this Municipal Code, expressly incorporated herein by reference. All references in the California Mechanical Code to fees, fee schedules, or fee tables shall mean the fee schedule as established by Resolution of the City Council in accordance with Section 15.02.010 herein. C. Section 504.1 is hereby amended by adding the following: Aluminum flex ducts are not permitted to be installed horizontally in rooms that produce steam. An angle greater than forty-five degrees from the vertical is considered a horizontal run. 15.04.060 California Plumbing Code. The following amendments, additions and deletions are made to the California Plumbing Code, 2016 Edition, as adopted by this Chapter: A. Section 106.3 of Chapter 1 is amended to read as follows: 106.3 Penalties. Violations and violation penalties are subject to Section 15.02.060 and Chapter 1.20 of this Municipal Code. B. Section 104.5 of Chapter 1 is deleted in its entirety and superseded by Sections 15.02.010 through 15.02.050 of this Municipal Code, expressly incorporated herein by reference. All references in the California Plumbing Code to fees, fee schedules, or fee tables shall mean the fee schedule as established by resolution of the City Council in accordance with Section 15.02.010 herein. C. Section 211.0, definition of `indirect waste pipe', is hereby amended to read as follows: Indirect Waste Pipe. An indirect waste pipe is a pipe that does not connect directly with the drainage system but conveys liquid wastes by discharging through an approved air gap into a plumbing fixture, interceptor or receptacle which is directly connected to the drainage system. D. Section 719.5 is hereby amended to read as follows: 719.5 Access. Cleanouts installed under concrete or asphalt paving shall be made accessible by yard boxes, or by extending flush in paving with a "brass cap" or other approved material for installation where subject to vehicular traffic. E. Section 1213.1 is hereby amended by adding the following: Testing of gas piping two (2) inches or greater or exceeding twenty (20) feet in length shall require a thirty (30) minute test witnessed by the jurisdiction. Such test shall be sixty (60) p.s.i. All welded pipe shall be graph tested for twenty-four (24) hours at sixty (60) p.s.i. witnessed by the jurisdiction. No gas tests shall be performed at less than ten (10) p.s.i and at not less than fifteen (15) minutes witnessed by the jurisdiction. F Section 1211.7 is hereby amended by adding the following: The installation of Seismic Gas Shutoff Valves shall comply with the following requirements: 1. Be installed by a contractor licensed in the appropriate classification by the State of California. Exception: Seismic gas shutoff valves may be installed by a gas utility provided a permit is obtained and the valves are installed and approved in accordance with this section. 2. Be mounted rigidly to the exterior of the building or structure containing the fuel gas piping. Exception: This requirement need not apply if the Building Department determines that the seismic gas shutoff valve has been tested and listed for an alternate method of installation. 3. Be listed by an approved testing laboratory and certified by the Office of the State Architect. 4. Be approved by the Building and Safety Department. 5. Have thirty (30) year warranty, which warrants that the valve is free from defects, and will continue to properly operate for thirty (30) years from the date of installation. 6. Where seismic gas shutoff valves are installed as required by this section, they shall be maintained for the life of the building or structure or be replaced with a valve complying with the requirements of this section. G. The following chapters are adopted in their entirety from the 2016 California Plumbing Code: Chapter 13, Health Care Facilities and Medical Gas and Vacuum Systems; Chapter 16A, Non -Potable Water Reuse Systems. H. The following appendices are adopted in their entirety from the 2016 California Plumbing Code: Appendix A, Recommended Rules for Sizing the Water Supply System; Appendix B, Explanatory Notes on Combination Waste and Vent Systems; Appendix D, Sizing Storm Water Drainage; Appendix G, Gray Water Systems; Appendix!, Installation Standards; Appendix H, Private Sewage Disposal Systems I. The following appendix and Chapter are deleted in their entirety from the 2016 California Plumbing Code: Chapter 14, Firestop Protection; and Appendix C, Alternate Plumbing Systems. 15.04.070 Penalties for violation of Chapter 15.04. Any person, firm, partnership, or corporation violating any provision or failing to comply with any of the requirements of this Chapter or any of the Codes hereby adopted, shall be subject to the penalties set forth in Chapters 1.20, 1.21 and 1.24 of the Temecula Municipal Code. Each and every person, firm, partnership, or corporation shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this Chapter or the Codes hereby adopted is committed, continued or permitted by such person, firm, partnership or corporation, and shall be deemed punishable therefore as provided in this Chapter. 15.04.080 Civil remedies available. The violation of any of the provisions of this Chapter or any of the Codes hereby adopted shall constitute a nuisance and may be abated by the City through civil process by means of restraining order, preliminary or permanent injunction or in any other manner provided by law for the abatement of such nuisances." Section 2. Severability. The City Council declares that, should any provision, section, paragraph, sentence or word of this Ordinance or the Codes hereby adopted be rendered or declared invalid by any final court action in a court of competent jurisdiction, or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences and words of this Ordinance and the Codes hereby adopted shall remain in full force and effect. Section 3. The City Clerk of the City of Temecula shall certify to the passage and adoption of this Ordinance and shall cause the same or a summary thereof to be published and posted in the manner required by law. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 10th day of January, 2017. Michael S. Naggar, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl , City Clerk of the City of Temecula, do hereby certify that the foregoing Ordinance No. 16- was duly introduced and placed upon its first reading at a meeting of the City Council of the City of Temecula on the 13th day of December, 2016, and that thereafter, said Ordinance was duly adopted by the City Council of the City of Temecula at a meeting thereof held on the 10th day of January, 2017, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk ORDINANCE NO. 16 - AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING SECTIONS 15.04.010 THROUGH 15.04.080, INCLUSIVE, OF THE TEMECULA MUNICIPAL CODE TO ADOPT BY REFERENCE THE 2016 EDITIONS OF THE CALIFORNIA BUILDING CODE; CALIFORNIA MECHANICAL CODE; CALIFORNIA PLUMBING CODE; CALIFORNIA ELECTRICAL CODE; CALIFORNIA ADMINISTRATIVE CODE; CALIFORNIA ENERGY CODE; CALIFORNIA GREEN BUILDING STANDARDS CODE; CALIFORNIA HISTORICAL BUILDING CODE; CALIFORNIA EXISTING BUILDING CODE; CALIFORNIA RESIDENTIAL CODE; AND CALIFORNIA REFERENCE STANDARDS CODE; TOGETHER WITH CERTAIN AMENDMENTS, ADDITIONS AND DELETIONS TO SAID CODES AND DECLARING THE URGENCY THEREOF THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Sections 15.04.010 through 15.04.080 of Chapter 15.04 Construction Codes of Title 15 (Building and Construction) of the Temecula Municipal Code are hereby deleted. New Sections 15.04.010 through 15.04.080 are hereby added to Chapter 15.04 to read as follows: "15.04.010 Codes adopted. Except as hereinafter provided in this Chapter, the following codes are adopted by reference as the Building Codes of the City of Temecula: A. California Building Code, 2016 Edition, Volumes 1 and 2 (Part 2 of Title 24 of the California Code of Regulations), including, Appendix C -Agricultural Buildings, and Appendix F — Rodent Proofing; B. California Historical Building Code, 2016 Edition (Part 8 of Title 24 of the California Code of Regulations); C. California Existing Building Code, 2016 Edition (Part 10 of Title 24 of the California Code of Regulations); D. California Electrical Code, 2016 Edition (Part 3 of Title 24 of the California Code of Regulations); E. California Mechanical Code, 2016 Edition (Part 4 of Title 24 of the California Code of Regulations); F. California Plumbing Code, 2016 Edition (Part 5 of Title 24 of the California Code of Regulations); G. California Administrative Code, 2016 Edition (Part 1 of Title 24 of the California Code of Regulations); H. California Energy Code, 2016 Edition (Part 6 of Title 24 of the California Code of Regulations), I. California Green Building Standards Code, 2016 Edition (Part 11 of Title 24 of the California Code of Regulations), including Appendix A4 Residential Voluntary Measures, Appendix A5 Non Residential Voluntary Measures. J. California Reference Standards Code, 2016 Edition (Part 12 of Title 24 of the California Code of Regulations), K. California Residential Code, 2016 Edition (Part 2.5 of Title 24 of the California Code of Regulations). including Appendix J, Existing Building and Structures, and Appendix 0 Gray Water Recycling System. A copy of each of the above codes shall be maintained in the office of City Clerk and shall be made available for public inspection while such codes are in force. 15.04.020 California Building Code. The following amendments, additions and deletions are made to the California Building Code, 2016 Edition, as adopted by this Chapter. A. Section 105.2 is hereby amended by modifying subsection 4 under Building, to read as follows: 4. Retaining walls that are not over three (3) feet in height unless supporting a sloped surcharge and garden walls not over four (4) feet in height, measured from the top of footing to top of wall or impounding flammable Class 1, Class 11 or III -A liquids. B. Section 105.3 is hereby amended by adding Subsection 8 to read as follows: 8. All contractors and their subcontractors must have current and valid city business licenses. C. Section 105.5 is amended to read as follows: Expiration: Every permit issued by the Building Official under the provisions of this code shall expire by limitation and become null and void if the building or work authorized by such permit is not commenced within 180 days from the date of such permit, or if the building or work authorized by such permit is suspended or abandoned at any time after the work is commenced for a period of 180 days. Before such work can be recommenced a new permit shall first be obtained by reinstatement of the permit and the fee therefore shall be one half the amount required for reinstating the permit for such work. When changes to any applicable codes have been adopted, the permit may only be renewed after a review has been made to certify that any new code requirements have been incorporated into the plans and a new full permit fee has been paid. D. Section 110.3.6 is amended to read as follows: 110.3.6 Fire- and smoke -resistant penetrations. Protection of joints and penetrations in fire resistance -rated assemblies shall not be concealed from view until inspected for all designed fire protection. Required fire seals/fire barriers in fire assemblies at fire-resistant penetrations shall be installed and certified by a third party, state of California licensed fireproofing company and certification of compliance shall be provided for building official's final approval. E. Section 111.1 is hereby amended by adding the following: To ensure appropriate continued use of any occupied space the building official will issue a new Certificate of Occupancy upon any change of tenant at the fee rates established by resolution of the City Council. F. Section 114.4.1 is hereby added to read as follows: Civil Penalty. Any person, firm or corporation who shall proceed with or commence work for which a permit is required by these building and construction regulations without first having obtained such permit shall, if subsequently permitted to obtain a permit therefore, pay double the fee fixed for such work. The original permit fee shall be for issuance of the permit and the balance shall be a civil penalty. This provision shall not apply to emergency work when it shall be proved to the satisfaction of the building official that such work was urgently necessary and that it was not practical to obtain a permit before commencement of the work. In all such cases a permit must be secured as soon as it is practicable to do so, and if there is an unreasonable delay in securing the required permit, the civil penalty as provided in this section shall be charged. In no event shall such civil penalty exceed the permit fee plus five hundred dollars. The civil penalty provided in this section shall be in addition to any other fines and remedies prescribed elsewhere in this code. The payment of such fees and fine shall not relieve any person from fully complying with the requirements of these building and construction regulations in the execution of the work. G. Section 501.2 is hereby amended by adding the following: Numbers or addresses for commercial and industrial buildings shall be maintained a minimum of twelve (12) inches in height facing the street or front of the building. Numbers or addresses in the Tourist Retail Core (TRC) of the Old Town Specific Plan, shall be a minimum of eight (8) inches in height. All suites must have a minimum of six (6) inch high letters on both front and rear doors. Residential usages must have as a minimum four (4) inch high letters. All letters must be placed upon a contrasting background. H. Section 903.2 is hereby amended to read as follows: 903.2 Where required. In all new buildings and structures which are 3,600 square feet or greater, an approved automatic sprinkler system shall be provided regardless of occupancy classification. Where the Sections 903.2.1 — 903.2.19 of the California Fire Code require more restrictive requirements than those listed below, the more restrictive requirement shall take precedence. In addition the following is required for existing buildings/structures: A. 1. All new tenants and new occupancies hereafter constructed, which exceeds 3,600 square feet shall have an approved automatic fire sprinkler system installed throughout therein. 2. All existing occupancies to which additions are made, where either the addition itself or the building and the addition in total exceeds 3,600 square feet, shall have an approved automatic fire sprinkler system installed throughout therein. 3. Change of use or occupancy that exceeds 3,600 square feet shall have an approved automatic fire sprinkler system installed throughout therein. B. Exception: Unless required elsewhere in this code or the California Fire Code, automatic fire sprinkler systems shall not be required for the following: 1. Detached Group U occupancies used for agricultural or livestock purposes, less than 5,500 square feet, and having setback distances of 50 feet or more from the property line and other buildings. 2. Detached non-combustible equestrian arena shade canopies that are open on all sides and used for riding only - no commercial, assembly or storage uses. 3. Detached fabric or non-combustible shade structures that are open on all sides and used to shade playground equipment, temporary storage of vehicles and dining areas with no cooking. 4. Detached Group U occupancy greenhouses less than 5,500 square feet. 5. Where determined by the Fire Chief that no major life safety hazard exists, and the fuel load does not pose a significant threat to firefighter safety or to other structures or property, automatic fire sprinklers may be exempted. C. One- and two-family dwellings shall have an automatic fire sprinkler system regardless of square footage in accordance with the California Residential Code. Fire sprinkler systems shall be installed in mobile homes, manufactured homes and multifamily manufactured homes with two dwelling units in accordance with Title 25 of the California Code of Regulations. The following exceptions in the California Fire Code shall not be allowed: a. Exception in Section 903.2.3 b. Exception 2 in Section 903.2.11.3 I. Section 1505.1 is hereby amended by adding the following: The roof covering or roofing assembly on any structure regulated by this Code within the Historical District Overlay, generally known as the Old Town Temecula Historical Preservation District, shall not be less than a Class C roofing assembly. J. Section 1907A.2 is hereby added to read as follows: Additional requirements. Slab Dowels in all occupancies, slab connection from existing slabs to new construction shall be placed at a minimum twenty-four (24) inches on center with reinforcing steel of one half inch minimum diameter, eight (8) inches in length. Embedment to existing shall be a minimum of six (6) inches. K. Section 3109.4.1 is hereby amended to read as follows: Barrier height and clearances. Every outdoor swimming pool shall be provided with a barrier that shall be installed, inspected and approved prior to plastering or filling with water. The top of the barrier shall be at least sixty (60) inches above grade measured on the side the barrier that faces away from the swimming pool. The maximum vertical clearance at the bottom of the barrier may be increased to four (4) inches (102 mm) when the grade is a solid surface such as a concrete deck, or when the barrier is mounted on top of the above ground pool structure. When barriers have horizontal members space less than forty-five (45) inches (1143 mm) apart, the horizontal members shall be placed on the pool side of the barrier. Any decorative design work on the side away from the swimming pool, such as protrusions, indentations away from the swimming pool, such as protrusions, indentations or cutouts which render the barrier easily climbable, is prohibited. L. The following Appendices are deleted in their entirety from the California Building Code: Appendices A, B, D, E, G, H, 1, J and K. M. Chapter 29 is deleted in its entirety from the California Building Code. 15.04.030 California Residential Code. The following Appendices are deleted in their entirety from the 2016 California Residential Code, Title 24, Part 2.5: Appendices A, B, C, D, E, F, G, H, 1 J, K, L, M, N, P, Q, R,S, T, U,V, and W. 15.04.040 California Electrical Code. The following amendments, additions and deletions are made to the California Electrical Code, 2016 Edition, as adopted by this Chapter. A. Section 90.4 is hereby amended by adding the following: Violations and violation penalties are subject to Sections 15.02.060 and Chapter 1.20 of this Municipal Code. For commercial projects an electrical contractor shall be responsible for obtaining permits for electrical work performed. B. Section 90.8 is hereby amended by adding the following: Accessory uses or other building, or signs, separately located on the same lot or premises shall have connecting conductors run underground. (Agricultural area excepted.) Where spare circuit protective devices are provided or space for future circuit protective devices are provided on the bus in any flush or semi -flush mounted panel, then raceways of sufficient capacity to permit utilization of such space or spaces shall be provided to an approved accessible location. Circuits for electric vehicle charging stations shall meet all the requirements of CEC Article 625. Residential garages shall have a minimum three quarter (3/4) inch metal flex conduit ran from meter box to the garage fire wall and terminated in a metal box at forty-two (42) inches above finished floor for future electric vehicle charging station. All residential electrical applications shall provide two (2) future expansion conduits from the meter box, one each stubbed to an approved, accessible upper and lower location. C. Section 110.5 is hereby amended by adding the following: Notwithstanding any provision to the contrary, no aluminum conductors smaller than #6 A.W.G. shall be used. D. CEC Table 300.5, Location of Wiring Method or Circuit - `Under a building' is hereby amended to read as follows: 'Six (6) inches beneath the concrete slab', in all corresponding columns. E. Section 334.10 is hereby amended to read as follows: Uses Permitted. Type NM, Type NMC, and Type NMS cables shall be permitted to be used in the following: 1) One and two-family dwellings. 2) Multi -family dwellings permitted to be types III, IV, and V construction except as prohibited in Section 334.12. No type NM, NMC, or NMS, or non-metallic sheathed cable (Romex) usage in commercial applications regardless of mixed-use occupancy. F. Section 690.4 (A) is hereby amended to read as follows: (A) Solar Photovoltaic Systems. Solar Photovoltaic Systems shall only be installed by registered California Contractors License Board entities with a valid A, B, C-10 or C-46 contractor license or the property owner. Valid copies of the entity's City of Temecula Business License and California Contractors License Board license shall be submitted on the plans. The current carrying conductors of all sources of energy *shall be designed to de - energize, and remain de -energized, from their respective source of energy generation when the utility -supplied service's main breaker is opened (set to the "off" position) on the electrical system being energized by the aforementioned sources of energy. *For purposed of this section, "sources of energy" includes alternating current, solar, wind, and fuel cell. The point where the current carrying conductors are to be de -energized and remain de - energized shall be immediately adjacent to the point of energy generation or immediately adjacent to a combiner box, if so equipped. This shall apply to all electrical system installations, regardless of location of conductors inside or outside of any structures. Solar systems not installed on roofs — Foundation and/or footings size plans and substantiating design calculations shall be submitted showing supporting member sizes, dimensions, materials and the loads which will be imposed on the foundation or footings. Where the supporting framework of the modules or arrays is shown as part of the laboratory approved system, design calculations will not be required for the supporting framework of the modules or arrays provided they are included in the approved listing. 15.04.050 California Mechanical Code. The following amendments, additions and deletions are made to the California Mechanical Code, 2016 Edition, as adopted by this Chapter. A. Section 106.3 is hereby amended to read as follows: 106.3 Penalties. Violations and violation penalties are subject to Section 15.02.060 and Chapter 1.20 of this Municipal Code. B. Section 104.5 is hereby deleted in its entirety and superseded by Sections 15.02.010 through 15.02.080 of this Municipal Code, expressly incorporated herein by reference. All references in the California Mechanical Code to fees, fee schedules, or fee tables shall mean the fee schedule as established by Resolution of the City Council in accordance with Section 15.02.010 herein. C. Section 504.1 is hereby amended by adding the following: Aluminum flex ducts are not permitted to be installed horizontally in rooms that produce steam. An angle greater than forty-five degrees from the vertical is considered a horizontal run. 15.04.060 California Plumbing Code. The following amendments, additions and deletions are made to the California Plumbing Code, 2016 Edition, as adopted by this Chapter: A. Section 106.3 of Chapter 1 is amended to read as follows: 106.3 Penalties. Violations and violation penalties are subject to Section 15.02.060 and Chapter 1.20 of this Municipal Code. B. Section 104.5 of Chapter 1 is deleted in its entirety and superseded by Sections 15.02.010 through 15.02.050 of this Municipal Code, expressly incorporated herein by reference. All references in the California Plumbing Code to fees, fee schedules, or fee tables shall mean the fee schedule as established by resolution of the City Council in accordance with Section 15.02.010 herein. C. Section 211.0, definition of `indirect waste pipe', is hereby amended to read as follows: Indirect Waste Pipe. An indirect waste pipe is a pipe that does not connect directly with the drainage system but conveys liquid wastes by discharging through an approved air gap into a plumbing fixture, interceptor or receptacle which is directly connected to the drainage system. D. Section 719.5 is hereby amended to read as follows: 719.5 Access. Cleanouts installed under concrete or asphalt paving shall be made accessible by yard boxes, or by extending flush in paving with a "brass cap" or other approved material for installation where subject to vehicular traffic. E. Section 1213.1 is hereby amended by adding the following: Testing of gas piping two (2) inches or greater or exceeding twenty (20) feet in length shall require a thirty (30) minute test witnessed by the jurisdiction. Such test shall be sixty (60) p.s.i. All welded pipe shall be graph tested for twenty-four (24) hours at sixty (60) p.s.i. witnessed by the jurisdiction. No gas tests shall be performed at less than ten (10) p.s.i and at not less than fifteen (15) minutes witnessed by the jurisdiction. F. Section 1211.7 is hereby amended by adding the following: The installation of Seismic Gas Shutoff Valves shall comply with the following requirements: 1. Be installed by a contractor licensed in the appropriate classification by the State of California. Exception: Seismic gas shutoff valves may be installed by a gas utility provided a permit is obtained and the valves are installed and approved in accordance with this section. 2. Be mounted rigidly to the exterior of the building or structure containing the fuel gas piping. Exception: This requirement need not apply if the Building Department determines that the seismic gas shutoff valve has been tested and listed for an alternate method of installation. 3. Be listed by an approved testing laboratory and certified by the Office of the State Architect. 4. Be approved by the Building and Safety Department. 5. Have thirty (30) year warranty, which warrants that the valve is free from defects, and will continue to properly operate for thirty (30) years from the date of installation. 6. Where seismic gas shutoff valves are installed as required by this section, they shall be maintained for the life of the building or structure or be replaced with a valve complying with the requirements of this section. G. The following chapters are adopted in their entirety from the 2016 California Plumbing Code: Chapter 13, Health Care Facilities and Medical Gas and Vacuum Systems; Chapter 16A, Non -Potable Water Reuse Systems. H. The following appendices are adopted in their entirety from the 2016 California Plumbing Code: Appendix A, Recommended Rules for Sizing the Water Supply System; Appendix B, Explanatory Notes on Combination Waste and Vent Systems; Appendix D, Sizing Storm Water Drainage; Appendix G, Gray Water Systems; Appendix I, Installation Standards; Appendix H, Private Sewage Disposal Systems The following appendix and Chapter are deleted in their entirety from the 2016 California Plumbing Code: Chapter 14, Firestop Protection; and Appendix C, Alternate Plumbing Systems. 15.04.070 Penalties for violation of Chapter 15.04. Any person, firm, partnership, or corporation violating any provision or failing to comply with any of the requirements of this Chapter or any of the Codes hereby adopted, shall be subject to the penalties set forth in Chapters 1.20, 1.21 and 1.24 of the Temecula Municipal Code. Each and every person, firm, partnership, or corporation shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this Chapter or the Codes hereby adopted is committed, continued or permitted by such person, firm, partnership or corporation, and shall be deemed punishable therefore as provided in this Chapter. 15.04.080 Civil remedies available. The violation of any of the provisions of this Chapter or any of the Codes hereby adopted shall constitute a nuisance and may be abated by the City through civil process by means of restraining order, preliminary or permanent injunction or in any other manner provided by law for the abatement of such nuisances." Section 2. Severability. The City Council declares that, should any provision, section, paragraph, sentence or word of this Ordinance or the Codes hereby adopted be rendered or declared invalid by any final court action in a court of competent jurisdiction, or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences and words of this Ordinance and the Codes hereby adopted shall remain in full force and effect. Section 3. Urgency. The City Council finds that it is necessary, for the immediate preservation of the public health, safety and welfare, that this Ordinance take effect immediately. In the absence of immediate effectiveness, the 2016 California Building Standards Code will take effect on January 1, 2017, while the amendments to the California Building Standards Code adopted herein and providing greater protection to the public health, safety and welfare, will not become effective until after said date, unless the California Building Standards Code and amendments to building standards therein, as set forth herein, are adopted by ordinance. Such a delay in adoption of more protective building standards, which are primarily designed to protect the health, safety, and welfare of persons within the City of Temecula, would result in less stringent building standards being operative and would constitute an immediate threat to the public health, safety and welfare until the new standards take effect. Therefore, the City Council adopts this Ordinance effective immediately and operative on January 1, 2017. Section 4. The City Clerk of the City of Temecula shall certify to the passage and adoption of this Ordinance and shall cause the same or a summary thereof to be published and posted in the manner required by law. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 13th day of December, 2016. Michael S. Naggar, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl , City Clerk of the City of Temecula, do hereby certify that the foregoing Ordinance No. 16-_ was duly adopted and passed as an urgency ordinance at a meeting of the City Council on the 13th day of December, 2016, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk Item No. 24 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Charlie Dehart, Fire Chief DATE: December 13, 2016 SUBJECT: Amendment and Adoption of the 2016 California Fire Code RECOMMENDATION: That the City Council: 1. Adopt a resolution entitled: RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA MAKING EXPRESS FINDINGS AND DETERMINATIONS THAT MODIFICATIONS TO THE CALIFORNIA FIRE CODE, 2016 EDITION, ARE REASONABLY NECESSARY BECAUSE OF LOCAL CLIMATIC, GEOLOGICAL AND/OR TOPOGRAPHICAL CONDITIONS 2. Introduce and read by title only an ordinance entitled: ORDINANCE NO. 16 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING BY REFERENCE THE 2016 EDITION OF THE CALIFORNIA FIRE CODE BASED ON THE 2015 INTERNATIONAL FIRE CODE, IN ITS ENTIRETY, REGULATING AND GOVERNING THE SAFEGUARD OF LIFE AND PROPERTY FROM FIRE AND EXPLOSION HAZARDS ARISING FROM THE STORAGE, HANDLING AND USE OF HAZARDOUS SUBSTANCES, MATERIALS AND DEVICES, AND FROM CONDITIONS HAZARDOUS TO LIFE OR PROPERTY IN THE OCCUPANCY OF BUILDINGS AND PREMISES IN THE CITY OF TEMECULA, INCLUDING CERTAIN AMENDMENTS, ADDITIONS, AND DELETIONS, AND PROVIDING FOR THE ISSUANCE OF PERMITS AND THE COLLECTION OF FEES 3. Read by title only and adopt by a 4/5th vote the following urgency ordinance: ORDINANCE NO. 16 - AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING BY REFERENCE THE 2016 EDITION OF THE CALIFORNIA FIRE CODE BASED ON THE 2015 INTERNATIONAL FIRE CODE, IN ITS ENTIRETY, REGULATING AND GOVERNING THE SAFEGUARD OF LIFE AND PROPERTY FROM FIRE AND EXPLOSION HAZARDS ARISING FROM THE STORAGE, HANDLING AND USE OF HAZARDOUS SUBSTANCES, MATERIALS AND DEVICES, AND FROM CONDITIONS HAZARDOUS TO LIFE OR PROPERTY IN THE OCCUPANCY OF BUILDINGS AND PREMISES IN THE CITY OF TEMECULA, INCLUDING CERTAIN AMENDMENTS, ADDITIONS, AND DELETIONS, AND PROVIDING FOR THE ISSUANCE OF PERMITS AND THE COLLECTION OF FEES, AND DECLARING THE URGENCY THEREOF BACKGROUND: The adoption of the most current California Fire Code is important for the public health, safety, and welfare of the community. The fire code enforced by local jurisdictions in the State of California are reviewed, amended, and adopted by the Building Standards Commission on a three (3) year code adoption cycle. Upon the adoption and publication of the State Codes, each local jurisdiction has a period of 180 days to further modify these Codes with more stringent local amendments based upon local geographical, topographical, or climatic conditions, before the State Code provisions become applicable. The proposed fire ordinance proposes some local amendments. Many of the provisions in this ordinance are substantially the same as previous provisions of the current Municipal Code. FISCAL IMPACT: There is no fiscal impact. ATTACHMENTS: 1. Resolution 2. Ordinance (Fire Code) 3. Urgency Ordinance (Fire Code) RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA MAKING EXPRESS FINDINGS AND DETERMINATIONS THAT MODIFICATIONS TO THE CALIFORNIA FIRE CODE, 2016 EDITION, ARE REASONABLY NECESSARY BECAUSE OF LOCAL CLIMATIC, GEOLOGICAL AND/OR TOPOGRAPHICAL CONDITIONS THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY FIND AND RESOLVE AS FOLLOWS: SECTION 1. Recitals A. Certain building standards and other related model codes are adopted by the State of California in the California Building Standards Code and become applicable in the City unless amended by the City pursuant to Health and Safety Code Sections 17958.7 and 18941.5. B. Health and Safety Code Section 17958.7 authorizes the City Council to make reasonably necessary changes or modifications to the State adopted building codes, including the California Fire Code, based on local climatic, geological or topographical conditions. C. The Fire Chief of the City of Temecula has determined and recommended that the modifications to the California Fire Code, 2016 Edition, contained herein, are reasonably necessary due to such local conditions. SECTION 2. Local Conditions The City Council of the City of Temecula hereby expressly finds that the amendments and modifications to the California Fire Code, CCR Title 24 Part 9, 2016 edition, contained in Ordinance No. 16-_ regarding Section 15.16.020 Amendments as follows: Scope and Administration (A), Definitions (B), Fire Service Features (C), Building Services and Systems (D), Fire Protection Systems (E), High Piled Combustible Storage (F), Requirements for Wildland-Urban Interface Fire Areas (G), and Appendices (H), are reasonably necessary due to specific, local climatic, geological and/or topographical conditions as follows: A. Climatic Conditions: Generally Riverside County and the City of Temecula have an arid climate. Annual rainfall varies from 3 inches in Blythe to over 33 inches in Pine Cove. Hot, dry Santa Ana winds are common to areas within Riverside County. These winds constitute a contributing factor, which causes small fires originating in high-density development presently being constructed in the County of Riverside and the City of Temecula, which spread quickly and create the need for an increased level of fire protection. This added protection, including, but not limited to on-site protection, will supplement normal Fire Department response available in new development, and provide immediate fire protection for life and safety of multiple -occupancy occupants during fire occurrence. B. Topographical Conditions: Traffic and circulation congested in urban areas often place Fire Department response time to emergencies at risk. This condition makes the need for enhanced on-site protection for property occupants necessary. C. Geological Conditions: The City of Temecula is located in an area near high seismic activity. Because of the degree of the City's urbanization and close proximity to major fault lines, the risk of structural damage and loss of life due to ground shaking is considerable. During a major earthquake, emergency resources would be extremely taxed, and the ability to respond to such emergencies would be complicated. Local standards in excess of statewide minimums will assist in reducing risks associated with earthquakes and the consequent disruption of traffic flow. SECTION 3. Specific Amendments and References to Findings Local climatic, geological and topographic conditions impact fire prevention efforts, and the frequency, spread, acceleration, intensity and size of fire involving buildings in this community. Further, they impact potential damage to all structures from earthquake and subsequent fire. Therefore, it is found to be reasonably necessary that provisions of the California Fire Code be modified to mitigate the effects of the above conditions. California Health and Safety Code Section 17958.7 require that each modification or change to a building standard be expressly marked and identified as to which each finding refers. Therefore, the City Council finds that the following table sets forth 2016 California Fire Code provisions constituting building standards that have been modified pursuant to Ordinance No. 16-_ and Urgency Ordinance No. 16-_], and the associated local climatic, geological and topographical conditions described above in Section 2 supporting modification. CFC Section added or amended: Specific Finding -- Climatic (C) , Topographical (T) and/or Geological (G) Condition 2016 CODE SECTION TITLE/SUBJECT FINDINGS: C, T, G 101.4 Severability Administrative 102.5 Application of the residential code C,T & G 103.4 Liability Administrative 104.1.1 Authority of the Fire Chief and Fire Department Administrative 104.12 Authority of the Fire Chief to close hazardous fire areas Administrative 108.1 Board of Appeals established Administrative 113.2 Schedule of Permit Fees Administrative 113.6 Cost Recovery Administrative 202 Fire Chief Administrative 503.2.1 Dimensions Administrative 503.2.2 Authority Administrative 503.2.5 Dead Ends Administrative 503.6.1 Automatic opener Administrative 503.7 Loading areas and passenger drop-offs Administrative 505.1 Address Identification Administrative 507.5.7 Fire hydrant size and outlets C & G 507.5.8 Fire hydrant street marker C, T & G 508.1 General C, T & G 508.1.1 Location and Access C, T & G 508.1.3 Exception C, T & G 508.1.6 Exception C, T & G 508.1.8 Fire command center Identification C, T & G 509.3 Fire sprinkler system riser room C 606.10.1.2 Manual operation T & G 901.2.2 As-Built/Revised Documents C, T & G 903.2 Where required (automatic sprinkler systems) C, T & G 903.3.5.3 Hydraulically calculated systems C & T 904.2.2.1 Extinguishing system monitoring requirements T 907.1.6 Fire Alarm Control Panel (FACP) C 907.1.7 Notification device C & G 3204.2.1 Minimum requirements for client leased or occupant C, T & G 4904.3 High Fire Hazard Severity Zone Maps Administrative Appendix B, B105.2 Buildings other than one and two family dwellings C, T & G Appendix C, C103.1 Hydrant spacing C, T & G SECTION 4. The City Clerk shall certify the adoption of this Resolution and cause a certified copy of the same and Ordinance No. 16-_ to be forwarded to the California Building Standards Commission. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 13th day of December, 2016. Michael S. Naggar, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 16-_ duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 13th day of December, 2016, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk ORDINANCE NO. 16 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING BY REFERENCE THE 2016 EDITION OF THE CALIFORNIA FIRE CODE BASED ON THE 2015 INTERNATIONAL FIRE CODE, IN ITS ENTIRETY, REGULATING AND GOVERNING THE SAFEGUARD OF LIFE AND PROPERTY FROM FIRE AND EXPLOSION HAZARDS ARISING FROM THE STORAGE, HANDLING AND USE OF HAZARDOUS SUBSTANCES, MATERIALS AND DEVICES, AND FROM CONDITIONS HAZARDOUS TO LIFE OR PROPERTY IN THE OCCUPANCY OF BUILDINGS AND PREMISES IN THE CITY OF TEMECULA, INCLUDING CERTAIN AMENDMENTS, ADDITIONS, AND DELETIONS, AND PROVIDING FOR THE ISSUANCE OF PERMITS AND THE COLLECTION OF FEES THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Chapter 15.16 of the Temecula Municipal Code, including all provisions of all codes adopted by reference therein, is hereby repealed provided, however, that such repeal shall not affect or excuse any violation occurring prior to the effective date of this Ordinance. A new Chapter 15.16 is hereby added to Title 15 of the Temecula Municipal Code to read as follows: "Chapter 15.16 FIRE CODE 15.16.010 Code adopted. The City of Temecula hereby adopts by reference the California Fire Code, 2016 Edition, as set forth in Part 9 of Title 24 of the California Code of Regulations, except as stated in this Section or as amended below in Section 15.16.020 of this Ordinance, all of the provisions and appendices of the 2016 California Fire Code, inclusive of all of the inclusions and exclusions set forth in each chapter's matrix, are hereby adopted and shall apply to the City of Temecula. In addition, the following provisions that are excluded in the 2016 California Fire Code are hereby adopted: Chapter 1, Division II of the California Fire Code is hereby adopted, except that Section 103.2 and 108.3 and 109.4 are not adopted, and Chapters 3, 25, and Sections 403.12, 503, 510.2, and 1103.2 are adopted. 15.16.020 Amendments. The following amendments, additions, and deletions are made to the California Fire Code, 2016 Edition, as adopted by this Chapter: A. CHAPTER 1 SCOPE AND ADMINISTRATION Section 101.4 is amended to read as follows: 101.4 Severability. If any provision, clause, sentence or paragraph of this ordinance or the application thereof to any person or circumstances shall be held invalid, such invalidity shall not affect the other provisions of this ordinance which can be given effect without the invalid provision or application, and to this end, the provisions of this ordinance are hereby declared to be severable. Section 102.5 is amended to read as follows: 102.5 Application of Residential Code. Where structures are designed and constructed in accordance with the California Residential Code, the provisions of this code shall apply as follows: 1. Construction and design provisions of this code pertaining to the exterior of the structure shall apply including, but not limited to, premises identification, fire apparatus access and water supplies. Where interior or exterior systems or devices are installed, construction permits required by Section 105.7 of this code shall apply. 2. Administrative, operational and maintenance provisions of this code shall apply. 3. Automatic fire sprinkler system requirements of this code shall apply to detached accessory buildings 3,600 square feet or greater in accordance with Section 903.2. The provisions contained in Section 903.2.18 of the California Fire Code or Section R309.6 of the California Residential Code may be used for the design of the automatic fire sprinkler system for detached private garages. Section 103.4 is amended to read as follows: 103.4 Liability. Any liability against Riverside County or any officer or employee for damages resulting from the discharge of their duties shall be as provided by law. Section 104.1.1 is added to read as follows: 104.1.1 Authority of the Fire Chief and Fire Department. 1. The Fire Chief is authorized and directed to enforce all applicable State fire laws and provisions of this ordinance and to perform such duties as directed by the City Council. 2. The Fire Chief is authorized to administer, interpret and enforce this ordinance. Under the Fire Chief's direction, the Riverside County Fire Department is authorized to enforce ordinances of the City of Temecula pertaining to the following: 2.1. The prevention of fires. 2.2. The suppression or extinguishment of dangerous or hazardous fires. 2.3. The storage, use and handling of hazardous materials. 2.4. The installation and maintenance of automatic, manual and other private fire alarm systems and fire extinguishing equipment. 2.5. The maintenance and regulation of fire escapes. 2.6. The maintenance of fire protection and the elimination of fire hazards on land, in buildings, structures and other property, including those under construction. 2.7. The maintenance of means of egress. 2.8. The investigation of the cause, origin and circumstances of fire and unauthorized releases of hazardous materials. 3. The following persons are hereby authorized to interpret and enforce the provisions of this ordinance and to make arrests and issue citations as authorized by law: 3.1. The Unit Chief, Peace Officers and Public Officers of the California Department of Forestry and Fire Protection. 3.2. The Fire Chief, Peace Officers and Public Officers of the Riverside County Fire Department. 3.3. The Riverside County Sheriff and any deputy sheriff. 3.4. The Police Chief and any police officer of any city served by the Riverside County Fire Department. 3.5. Officers of the California Highway Patrol. 3.6. Code Officers of the City of Temecula Code Enforcement Department. 3.7. Peace Officers of the California Department of Parks and Recreation. 3.8. The law enforcement officer of the Federal Bureau of Land Management. Section 104.12 is added to read as follows: 104.12 Authority of the Fire Chief to close hazardous fire areas. Except upon National Forest Land, the Fire Chief is authorized to determine and announce the closure of any hazardous fire area or portion thereof. Any closure by the Fire Chief for a period of more than fifteen (15) calendar days must be approved by the City Council within fifteen (15) calendar days of the Fire Chief's original order of closure. Upon such closure, no person shall go in or be upon any hazardous fire area, except upon the public roadways and inhabited areas. During such closure, the Fire Chief shall erect and maintain at all entrances to the closed area sufficient signs giving notice of closure. This section shall not prohibit residents or owners of private property within any closed area, or their invitees, from going in or being upon their lands. This section shall not apply to any entry, in the course of duty, by a peace officer, duly authorized public officer or fire department personnel. For the purpose of this section, "hazardous fire area" shall mean public or private land that is covered with grass, grain, brush or forest and situated in a location that makes suppression difficult, resulting in great damage. Such areas are designated on Hazardous Fire Area maps filed with the office of the Fire Chief. Section 108.1 is deleted and replaced as follows: 108.1 Board of appeals established. The Board of Appeals shall be the City Manager. If he or she determines an outside board is needed, he or she shall designate an outside hearing officer to hear the appeal. The Fire Chief shall be notified of any appeal and the Fire Chief or designee shall be in attendance at the appeal hearing. Depending on the subject of the appeal, specialized expertise may be solicited, at the expense of the applicant, for the purpose of providing input to the Appeals Board. Section 113.2 of the California Fire Code is deleted in its entirety and replaced with the following: 113.2 Schedule of permit fees. Fees for services and permits shall be as set forth in the City of Temecula fee schedule. Section 113.6 is added to read as follows: 113.6 Cost recovery. Fire suppression, investigation, rescue or emergency medical costs are recoverable in accordance with Health and Safety Code Sections 13009 and 13009.1, as may be amended from time to time. Additionally, any person who negligently, intentionally or in violation of law causes an emergency response, including, but not limited to, a traffic accident, spill of toxic or flammable fluids or chemicals is liable for the costs of securing such emergency, including those costs pursuant to Government Code Section 53150 et seq., as may be amended from time to time. Any expense incurred by the Riverside County Fire Department for securing such emergency shall constitute a debt of such person and shall be collectable by Riverside County in the same manner as in the case of an obligation under contract, express or implied. B. CHAPTER 2 DEFINITIONS SECTION 202 — GENERAL DEFINITIONS is amended as follows: Definitions to be added: FIRE CHIEF OR CHIEF. The Fire Chief of Riverside County or the Fire Chief's designee C. CHAPTER 5 FIRE SERVICE FEATURES Section 503.2.1 is amended to read as follows: 503.2.1 Dimensions. Fire apparatus access roads shall have an unobstructed width of not less than 24 -feet, for single family dwellings, multifamily, commercial, and industrial development, with an unobstructed vertical clearance of not less than 13 -feet 6 -inches. Exception: New custom home lot driveway access shall be a minimum of 20 -feet in width. Section 503.2.2 deleted in its entirety and replaced with the following: 503.2.2 Authority. The fire code official shall be the only authority authorized to designate fire apparatus access roads and fire lanes and to modify the minimum fire lane access widths for fire or rescue operations. Section 503.2.5 is amended to read as follows: 503.2.5 Dead ends. Dead-end fire apparatus access roads in excess of 150 -feet in length shall be provided with an approved area for turning around fire apparatus. The maximum length of a dead end road or cul-de-sac shall not exceed 1320 feet, if exceeded then a second access point is required for fire access. Section 503.6.1 is added to read as follows: 503.6.1 Automatic opener. New motorized gates shall be provided with means to be automatically opened remotely by emergency vehicle in accordance with Riverside County Fire Department Standards and Policies, as may be amended from time to time. Exception: Gates serving individual one- and two-family dwelling parcels. Section 503.7 is added to read as follows: 503.7 Loading areas and passenger drop-off areas. On private properties, where fire apparatus access roads are utilized for loading or unloading or utilized for passenger drop-off or pick-up, an additional eight (8) feet of width shall be added to the minimum required width for the fire apparatus access road. Section 505.1 is amended to read as follows: 505.1 Address identification. New and existing buildings shall have approved address numbers, building numbers or approved building identification placed in a position that is plainly legible and visible from the street or road fronting the property. These numbers shall contrast with their background. Where required by the fire code official, address numbers shall be provided in additional approved locations to facilitate emergency response. Where access is by means of a private road and the building cannot be viewed from the public way, a monument, pole or other sign or means shall be used to identify the structure. Commercial, multi -family residential and industrial buildings shall have a minimum of twelve (12) inch numbers with suite numbers being a minimum of six (6) inches in size. All suites shall have a minimum of six (6) inch high letters and/or numbers on both the front and rear doors. Single family residences and multi -family residential units shall have four (4) inch letters and/or numbers, as approved by the Fire Prevention Bureau. Address numbers shall be maintained. EXCEPTION: Building address numbers within the Tourist Retail Core (TRC) of the Old Town Specific Plan, are permitted to be a minimum of eight (8) inches in size. Sections 507.5.7 is added to read as follows: 507.5.7 Fire hydrant size and outlets. As determined by the fire code official, fire hydrant sizes and outlets shall be based on the following: 1. Super Hydrant Standard — one (1) four (4) inch outlet and two (2) two and one half (2 1/2) inch outlet. 2. Super Hydrant Enhanced — two (2) four (4) inch outlet and one (1) two and one half (2 1/2) inch outlet. Section 507.5.8 is added to read as follows: 507.5.8 Fire hydrant street marker. Fire hydrant locations shall be identified by the installation of reflective markers (blue dots). Any hydrant marker damaged or removed during the course of street construction or repair shall be immediately replaced by the contractor, developer or person responsible for removal or damage. Section 508.1 is amended to read as follows: 508.1 General. Where required by other sections of this code and in all buildings classified as high-rise buildings by the California Building Code, in buildings greater than 300,000 square feet in area and in Group 1-2 occupancies having occupied floors located more than 75 feet above the lowest level of fire department vehicle access, a fire command center for fire department operations shall be provided and comply with Sections 508.1.1 through 508.1.8. Section 508.1.1 of the California Fire Code is deleted in its entirety and replaced with the following: 508.1.1 Location and access. The fire command center shall be located adjacent to the main lobby and shall be accessible from fire department vehicular access or as approved by the fire code official. The room shall have direct access from the building exterior at the lowest level of fire department access. Section 508.1.3 is amended by adding the following: Exception: A fire command center solely required because a building is greater than 300,000 square feet in area shall be a minimum of 96 square feet (9 m2) with a minimum dimension of 8 feet (2438mm). Section 508.1.6 is amended by adding the following: Exception: A fire command center solely required because a building is greater than 300,000 square feet in area shall comply with NFPA 72 and contain the features set forth in Section 508.1.6 subsections 5, 8, 10, 12, 13 and 14. The features set forth in Section 508.1.6 subsections 1, 2, 3, 4, 6, 7, 9, 11, 15, 16, 17, 18 and 19 shall be required when such building contains systems or functions related to these features. Section 508.1.8 is added to read as follows: 508.1.8 Fire command center identification. The fire command center shall be identified by a permanent easily visible sign stating "Fire Dept. Command Center," located on the door to the fire command center. Section 509.3 is added to read as follows: 509.3 Fire sprinkler system riser room. Fire sprinkler risers shall not be obstructed in any manner. The fire system riser(s) is to be provided with eighteen (18) inch clearance to each side and to the front of the system riser. Access shall be provided by means of an exterior door with the minimum dimensions two (2) feet six (6) inches wide by six (6) feet eight (8) inches tall. The fire system riser room shall house the fire sprinkler riser(s) and main fire alarm control panel and not share with any other equipment (i.e. mechanical, electrical, etc.). D. CHAPTER 6 BUILDING SERVICES AND SYSTEMS Section 606.10.1.2 is amended to read as follows: Section 606.10.1.2 Manual operation. When required by the fire code official, automatic crossover valves shall be capable of manual operation. The manual valve shall be located in an approved location immediately outside of the machinery room in a secure metal box or equivalent and marked as Emergency Controls. E. CHAPTER 9 FIRE PROTECTION SYSTEMS Section 901.2.2 is added to read as follows: 901.2.2 As-built/Revised documents. Three (3) sets of as-built/revised drawings shall be submitted to the fire department for approval prior to final of any permits. Redlines are not considered as-builts/revised plans. Section 903.2 of the California Fire Code is deleted in its entirety and replaced with the following: 903.2 Where required. In all new buildings and structures which are 3,600 square feet or greater, an approved automatic sprinkler system shall be provided regardless of occupancy classification. Where the Sections 903.2.1 — 903.2.19 of the California Fire Code require more restrictive requirements than those listed below, the more restrictive requirement shall take precedence. In addition the following is required for existing buildings/structures: A. 1. All new tenants and new occupancies hereafter constructed, which exceeds 3,600 square feet shall have an approved automatic fire sprinkler system installed throughout therein. 2. All existing occupancies to which additions are made, where either the addition itself or the building and the addition in total exceeds 3,600 square feet, shall have an approved automatic fire sprinkler system installed throughout therein. 3. Change of use or occupancy that exceeds 3,600 square feet shall have an approved automatic fire sprinkler system installed throughout therein. B. Exception: Unless required elsewhere in this code or the California Building Code, automatic fire sprinkler systems shall not be required for the following: 1. Detached Group U occupancies used for agricultural or livestock purposes, less than 5,500 square feet, and having setback distances of 50 feet or more from the property line and other buildings. 2. Detached non-combustible equestrian arena shade canopies that are open on all sides and used for riding only - no commercial, assembly or storage uses. 3. Detached fabric or non-combustible shade structures that are open on all sides and used to shade playground equipment, temporary storage of vehicles and dining areas with no cooking. 4. Detached Group U occupancy greenhouses less than 5,500 square feet. 5. Where determined by the Fire Chief that no major life safety hazard exists, and the fuel load does not pose a significant threat to firefighter safety or to other structures or property, automatic fire sprinklers may be exempted. C. One- and two-family dwellings shall have an automatic fire sprinkler system regardless of square footage in accordance with the California Residential Code. Fire sprinkler systems shall be installed in mobile homes, manufactured homes and multifamily manufactured homes with two dwelling units in accordance with Title 25 of the California Code of Regulations. The following exceptions in the California Fire Code shall not be allowed: a. Exception in Section 903.2.3 b. Exception 2 in Section 903.2.11.3 Section 903.3.5.3 is added to read as follows: 903.3.5.3 Hydraulically calculated systems. The design of hydraulically calculated fire sprinkler systems shall not exceed 90% of the water supply capacity. Section 904.2.2.1 is added to read as follows: 904.2.2.1 Extinguishing system monitoring requirements. All automatic fire - extinguishing systems will be required to be monitored by the fire alarm/sprinkler monitoring system. If a fire alarm/sprinkler monitoring system is not present, one will be required to be installed to provide monitoring for the automatic fire - extinguishing system. Sections 907.1.6 and 907.1.7 are added to read as follows: 907.1.6 Fire alarm control panel (FACP). The main fire alarm control panel shall be located in the same room as, and sharing the same access as the fire sprinkler riser. The FACP shall have a minimum 36 inches of face clearance and 6 inches side clearance from any other wall or equipment. 907.1.7 Notification device. New tenant spaces and new occupancy buildings shall require alarm notification devices. For multi -tenant buildings, an alarm notification device shall be placed in each tenant suite. For existing buildings with new tenants an alarm notification device shall be required in each tenant space. For existing buildings that are not equipped with a fire alarm system or sprinkler monitoring system, new tenants or owners shall be required to install the appropriate type of alarm system. F. CHAPTER 32 HIGH PILED COMBUSTIBLE STORAGE Section 3204.2.1 is added to read as follows: 3204.2.1 Minimum requirements for client leased or occupant owned warehouses. Designs of an automatic sprinkler system for client leased or occupant owned buildings containing high pile storage shall be based on the requirements of NFPA 13. The responsible fire protection engineer shall perform a survey of the building to determine commodity classification, storage configuration, building height and other information related to the development of an appropriate sprinkler system design. The fire protection engineer shall also make reasonable efforts to meet with the building owner or operator to understand seasonal or customer related fluctuations to the stored commodities, storage height, and configuration. The sprinkler design shall be based on the most demanding requirements determined through the onsite survey and discussions with the building owner or operator. The technical report shall describe the basis for determining the commodity and sprinkler design selection, how the commodities will be isolated or separated, and include referenced design document(s), including NFPA 13 or the current applicable factory mutual data sheets. If a specific fire test is used as the basis of design, a copy of the fire test report shall be provided at the time of plan review. G. CHAPTER 49 REQUIREMENTS FOR WILDLAND-URBAN INTERFACE FIRE AREAS. Section 4904.3 is added to read as follows: 4904.3 High Fire Hazard Severity Zone Maps. In accordance with Government Code Sections 51175 through 51189, Very High Fire Hazard Severity Zones are designated as shown on a map titled Very High Fire Hazard Severity Zones, dated December 24, 2009 and retained on file at the office of the Fire Chief, which supersedes other maps previously adopted by Riverside County designating high fire hazard areas. H. APPENDICES Appendix B Table B105.2 of the California Fire Code is amended to read as follows: TABLE B105.2 REQUIRED FIRE -FLOW FOR BUILDINGS OTHER THAN ONE- AND TWO-FAMILY DWELLINGS, GROUP R-3 AND R-4 BUILDINGS AND TOWNHOUSES AUTOMATIC SPRINKLER SYSTEM (Design Standard) MINIMUM FIRE -FLOW (gallons per minute) FLOW DURATION (hours) No automatic sprinkler system Value in Table B105.1(2) Duration in Table B105.1(2) Section 903.3.1.1 of the California Fire Code 50% of the value in Table B105.1(2)a Duration in Table B105.1(2) at the reduced flow rate Section 903.3.1.2 of the California Fire Code 50% of the value in Table B105.1(2)b Duration in Table B105.1(2) at the reduced flow rate For SI: 1 gallon per minute = 3.785 L/m. a. The reduced fire -flow shall be not less than 1,000 gallons per minute. b. The reduced fire -flow shall be not less than 1,500 gallons per minute. Appendix C Section C103.1 of the California Fire Code is deleted in its entirety and replaced with the following: C103.1 Hydrant spacing. Fire apparatus access roads and public streets providing required access to buildings in accordance with Section 503 of the International Fire Code shall be provided with one or more fire hydrants, as determined by Section C102.1. Where more than one fire hydrant is required, the distance between required fire hydrants shall be in accordance with Sections C103.2 and C103.3. Fire hydrants shall be provided at street intersections. 15.16.030 Penalties for violation. It shall be unlawful for any person, firm, corporation or association of persons to violate any provision of this Chapter, or to violate the provisions of any permit granted pursuant to this Chapter. Any person, firm, corporation or association of persons violating any provision of this Chapter or the provisions of any permit granted pursuant to this Chapter, shall be deemed guilty of a misdemeanor unless specifically designated as an infraction. Such person or entity shall be deemed guilty of a separate offense for each and every day or portion thereof during which any violation of any of the provisions of this Chapter or the provisions of any permit granted pursuant to this Chapter, is committed, continued, or permitted. Violations shall be punishable as provided in Chapters 1.20, 1.21, and 1.24 of the Temecula Municipal Code. Payment of any fine or penalty herein shall not relieve a person or entity from the responsibility for correcting the violation. 15.16.040 Civil Remedies Available. The violation of any of the provisions of this Chapter shall constitute a nuisance and may be abated by the City through civil process by means of restraining order, preliminary or permanent injunction or in any other manner provided by law for the abatement of such nuisances." Section 2. Severability. If any provision of this Ordinance or the application thereof to any person or circumstances is held invalid, such invalidity shall not affect other provisions or applications of the Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are severable. This City Council hereby declares that it would have adopted this Ordinance irrespective of the invalidity of any particular portion thereof and intends that the invalid portions should be severed and the balance of the Ordinance be enforced. Section 3. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published as required by law. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 10th day of January, 2017. Michael S. Naggar, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Ordinance No. 16- was duly introduced and placed upon its first reading at a meeting of the City Council of the City of Temecula on the 13th day of December, 2016, and that thereafter, said Ordinance was duly adopted by the City Council of the City of Temecula at a meeting thereof held on the 10th day of January, 2017, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk ORDINANCE NO. 16 - AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING BY REFERENCE THE 2016 EDITION OF THE CALIFORNIA FIRE CODE BASED ON THE 2015 INTERNATIONAL FIRE CODE, IN ITS ENTIRETY, REGULATING AND GOVERNING THE SAFEGUARD OF LIFE AND PROPERTY FROM FIRE AND EXPLOSION HAZARDS ARISING FROM THE STORAGE, HANDLING AND USE OF HAZARDOUS SUBSTANCES, MATERIALS AND DEVICES, AND FROM CONDITIONS HAZARDOUS TO LIFE OR PROPERTY IN THE OCCUPANCY OF BUILDINGS AND PREMISES IN THE CITY OF TEMECULA, INCLUDING CERTAIN AMENDMENTS, ADDITIONS, AND DELETIONS, AND PROVIDING FOR THE ISSUANCE OF PERMITS AND THE COLLECTION OF FEES, AND DECLARING THE URGENCY THEREOF THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Chapter 15.16 of the Temecula Municipal Code, including all provisions of all codes adopted by reference therein, is hereby repealed provided, however, that such repeal shall not affect or excuse any violation occurring prior to the effective date of this Ordinance. A new Chapter 15.16 is hereby added to Title 15 of the Temecula Municipal Code to read as follows: "Chapter 15.16 FIRE CODE 15.16.010 Code adopted. The City of Temecula hereby adopts by reference the California Fire Code, 2016 Edition, as set forth in Part 9 of Title 24 of the California Code of Regulations, except as stated in this Section or as amended below in Section 15.16.020 of this Ordinance, all of the provisions and appendices of the 2016 California Fire Code, inclusive of all of the inclusions and exclusions set forth in each chapter's matrix, are hereby adopted and shall apply to the City of Temecula. In addition, the following provisions that are excluded in the 2016 California Fire Code are hereby adopted: Chapter 1, Division II of the California Fire Code is hereby adopted, except that Section 103.2 and 108.3 and 109.4 are not adopted, and Chapters 3, 25, and Sections 403.12, 503, 510.2, and 1103.2 are adopted. 15.16.020 Amendments. The following amendments, additions, and deletions are made to the California Fire Code, 2016 Edition, as adopted by this Chapter: A. CHAPTER 1 SCOPE AND ADMINISTRATION Section 101.4 is amended to read as follows: 101.4 Severability. If any provision, clause, sentence or paragraph of this ordinance or the application thereof to any person or circumstances shall be held invalid, such invalidity shall not affect the other provisions of this ordinance which can be given effect without the invalid provision or application, and to this end, the provisions of this ordinance are hereby declared to be severable. Section 102.5 is amended to read as follows: 102.5 Application of Residential Code. Where structures are designed and constructed in accordance with the California Residential Code, the provisions of this code shall apply as follows: 1. Construction and design provisions of this code pertaining to the exterior of the structure shall apply including, but not limited to, premises identification, fire apparatus access and water supplies. Where interior or exterior systems or devices are installed, construction permits required by Section 105.7 of this code shall apply. 2. Administrative, operational and maintenance provisions of this code shall apply. 3. Automatic fire sprinkler system requirements of this code shall apply to detached accessory buildings 3,600 square feet or greater in accordance with Section 903.2. The provisions contained in Section 903.2.18 of the California Fire Code or Section R309.6 of the California Residential Code may be used for the design of the automatic fire sprinkler system for detached private garages. Section 103.4 is amended to read as follows: 103.4 Liability. Any liability against Riverside County or any officer or employee for damages resulting from the discharge of their duties shall be as provided by law. Section 104.1.1 is added to read as follows: 104.1.1 Authority of the Fire Chief and Fire Department. 1. The Fire Chief is authorized and directed to enforce all applicable State fire laws and provisions of this ordinance and to perform such duties as directed by the City Council. 2. The Fire Chief is authorized to administer, interpret and enforce this ordinance. Under the Fire Chief's direction, the Riverside County Fire Department is authorized to enforce ordinances of the City of Temecula pertaining to the following: 2.1. The prevention of fires. 2.2. The suppression or extinguishment of dangerous or hazardous fires. 2.3. The storage, use and handling of hazardous materials. 2.4. The installation and maintenance of automatic, manual and other private fire alarm systems and fire extinguishing equipment. 2.5. The maintenance and regulation of fire escapes. 2.6. The maintenance of fire protection and the elimination of fire hazards on land, in buildings, structures and other property, including those under construction. 2.7. The maintenance of means of egress. 2.8. The investigation of the cause, origin and circumstances of fire and unauthorized releases of hazardous materials. 3. The following persons are hereby authorized to interpret and enforce the provisions of this ordinance and to make arrests and issue citations as authorized by law: 3.1. The Unit Chief, Peace Officers and Public Officers of the California Department of Forestry and Fire Protection. 3.2. The Fire Chief, Peace Officers and Public Officers of the Riverside County Fire Department. 3.3. The Riverside County Sheriff and any deputy sheriff. 3.4. The Police Chief and any police officer of any city served by the Riverside County Fire Department. 3.5. Officers of the California Highway Patrol. 3.6. Code Officers of the City of Temecula Code Enforcement Department. 3.7. Peace Officers of the California Department of Parks and Recreation. 3.8. The law enforcement officer of the Federal Bureau of Land Management. Section 104.12 is added to read as follows: 104.12 Authority of the Fire Chief to close hazardous fire areas. Except upon National Forest Land, the Fire Chief is authorized to determine and announce the closure of any hazardous fire area or portion thereof. Any closure by the Fire Chief for a period of more than fifteen (15) calendar days must be approved by the City Council within fifteen (15) calendar days of the Fire Chief's original order of closure. Upon such closure, no person shall go in or be upon any hazardous fire area, except upon the public roadways and inhabited areas. During such closure, the Fire Chief shall erect and maintain at all entrances to the closed area sufficient signs giving notice of closure. This section shall not prohibit residents or owners of private property within any closed area, or their invitees, from going in or being upon their lands. This section shall not apply to any entry, in the course of duty, by a peace officer, duly authorized public officer or fire department personnel. For the purpose of this section, "hazardous fire area" shall mean public or private land that is covered with grass, grain, brush or forest and situated in a location that makes suppression difficult, resulting in great damage. Such areas are designated on Hazardous Fire Area maps filed with the office of the Fire Chief. Section 108.1 is deleted and replaced as follows: 108.1 Board of appeals established. The Board of Appeals shall be the City Manager. If he or she determines an outside board is needed, he or she shall designate an outside hearing officer to hear the appeal. The Fire Chief shall be notified of any appeal and the Fire Chief or designee shall be in attendance at the appeal hearing. Depending on the subject of the appeal, specialized expertise may be solicited, at the expense of the applicant, for the purpose of providing input to the Appeals Board. Section 113.2 of the California Fire Code is deleted in its entirety and replaced with the following: 113.2 Schedule of permit fees. Fees for services and permits shall be as set forth in the City of Temecula fee schedule. Section 113.6 is added to read as follows: 113.6 Cost recovery. Fire suppression, investigation, rescue or emergency medical costs are recoverable in accordance with Health and Safety Code Sections 13009 and 13009.1, as may be amended from time to time. Additionally, any person who negligently, intentionally or in violation of law causes an emergency response, including, but not limited to, a traffic accident, spill of toxic or flammable fluids or chemicals is liable for the costs of securing such emergency, including those costs pursuant to Government Code Section 53150 et seq., as may be amended from time to time. Any expense incurred by the Riverside County Fire Department for securing such emergency shall constitute a debt of such person and shall be collectable by Riverside County in the same manner as in the case of an obligation under contract, express or implied. B. CHAPTER 2 DEFINITIONS SECTION 202 — GENERAL DEFINITIONS is amended as follows: Definitions to be added: FIRE CHIEF OR CHIEF. The Fire Chief of Riverside County or the Fire Chief's designee C. CHAPTER 5 FIRE SERVICE FEATURES Section 503.2.1 is amended to read as follows: 503.2.1 Dimensions. Fire apparatus access roads shall have an unobstructed width of not less than 24 -feet, for single family dwellings, multifamily, commercial, and industrial development, with an unobstructed vertical clearance of not less than 13 -feet 6 -inches. Exception: New custom home lot driveway access shall be a minimum of 20 -feet in width. Section 503.2.2 deleted in its entirety and replaced with the following: 503.2.2 Authority. The fire code official shall be the only authority authorized to designate fire apparatus access roads and fire lanes and to modify the minimum fire lane access widths for fire or rescue operations. Section 503.2.5 is amended to read as follows: 503.2.5 Dead ends. Dead-end fire apparatus access roads in excess of 150 -feet in length shall be provided with an approved area for turning around fire apparatus. The maximum length of a dead end road or cul-de-sac shall not exceed 1320 feet, if exceeded then a second access point is required for fire access. Section 503.6.1 is added to read as follows: 503.6.1 Automatic opener. New motorized gates shall be provided with means to be automatically opened remotely by emergency vehicle in accordance with Riverside County Fire Department Standards and Policies, as may be amended from time to time. Exception: Gates serving individual one- and two-family dwelling parcels. Section 503.7 is added to read as follows: 503.7 Loading areas and passenger drop-off areas. On private properties, where fire apparatus access roads are utilized for loading or unloading or utilized for passenger drop-off or pick-up, an additional eight (8) feet of width shall be added to the minimum required width for the fire apparatus access road. Section 505.1 is amended to read as follows: 505.1 Address identification. New and existing buildings shall have approved address numbers, building numbers or approved building identification placed in a position that is plainly legible and visible from the street or road fronting the property. These numbers shall contrast with their background. Where required by the fire code official, address numbers shall be provided in additional approved locations to facilitate emergency response. Where access is by means of a private road and the building cannot be viewed from the public way, a monument, pole or other sign or means shall be used to identify the structure. Commercial, multi -family residential and industrial buildings shall have a minimum of twelve (12) inch numbers with suite numbers being a minimum of six (6) inches in size. All suites shall have a minimum of six (6) inch high letters and/or numbers on both the front and rear doors. Single family residences and multi -family residential units shall have four (4) inch letters and/or numbers, as approved by the Fire Prevention Bureau. Address numbers shall be maintained. EXCEPTION: Building address numbers within the Tourist Retail Core (TRC) of the Old Town Specific Plan, are permitted to be a minimum of eight (8) inches in size. Sections 507.5.7 is added to read as follows: 507.5.7 Fire hydrant size and outlets. As determined by the fire code official, fire hydrant sizes and outlets shall be based on the following: 1. Super Hydrant Standard — one (1) four (4) inch outlet and two (2) two and one half (2 1/2) inch outlet. 2. Super Hydrant Enhanced — two (2) four (4) inch outlet and one (1) two and one half (2 1/2) inch outlet. Section 507.5.8 is added to read as follows: 507.5.8 Fire hydrant street marker. Fire hydrant locations shall be identified by the installation of reflective markers (blue dots). Any hydrant marker damaged or removed during the course of street construction or repair shall be immediately replaced by the contractor, developer or person responsible for removal or damage. Section 508.1 is amended to read as follows: 508.1 General. Where required by other sections of this code and in all buildings classified as high-rise buildings by the California Building Code, in buildings greater than 300,000 square feet in area and in Group 1-2 occupancies having occupied floors located more than 75 feet above the lowest level of fire department vehicle access, a fire command center for fire department operations shall be provided and comply with Sections 508.1.1 through 508.1.8. Section 508.1.1 of the California Fire Code is deleted in its entirety and replaced with the following: 508.1.1 Location and access. The fire command center shall be located adjacent to the main lobby and shall be accessible from fire department vehicular access or as approved by the fire code official. The room shall have direct access from the building exterior at the lowest level of fire department access. Section 508.1.3 is amended by adding the following: Exception: A fire command center solely required because a building is greater than 300,000 square feet in area shall be a minimum of 96 square feet (9 m2) with a minimum dimension of 8 feet (2438mm). Section 508.1.6 is amended by adding the following: Exception: A fire command center solely required because a building is greater than 300,000 square feet in area shall comply with NFPA 72 and contain the features set forth in Section 508.1.6 subsections 5, 8, 10, 12, 13 and 14. The features set forth in Section 508.1.6 subsections 1, 2, 3, 4, 6, 7, 9, 11, 15, 16, 17, 18 and 19 shall be required when such building contains systems or functions related to these features. Section 508.1.8 is added to read as follows: 508.1.8 Fire command center identification. The fire command center shall be identified by a permanent easily visible sign stating "Fire Dept. Command Center," located on the door to the fire command center. Section 509.3 is added to read as follows: 509.3 Fire sprinkler system riser room. Fire sprinkler risers shall not be obstructed in any manner. The fire system riser(s) is to be provided with eighteen (18) inch clearance to each side and to the front of the system riser. Access shall be provided by means of an exterior door with the minimum dimensions two (2) feet six (6) inches wide by six (6) feet eight (8) inches tall. The fire system riser room shall house the fire sprinkler riser(s) and main fire alarm control panel and not share with any other equipment (i.e. mechanical, electrical, etc.). D. CHAPTER 6 BUILDING SERVICES AND SYSTEMS Section 606.10.1.2 is amended to read as follows: Section 606.10.1.2 Manual operation. When required by the fire code official, automatic crossover valves shall be capable of manual operation. The manual valve shall be located in an approved location immediately outside of the machinery room in a secure metal box or equivalent and marked as Emergency Controls. E. CHAPTER 9 FIRE PROTECTION SYSTEMS Section 901.2.2 is added to read as follows: 901.2.2 As-built/Revised documents. Three (3) sets of as-built/revised drawings shall be submitted to the fire department for approval prior to final of any permits. Redlines are not considered as-builts/revised plans. Section 903.2 of the California Fire Code is deleted in its entirety and replaced with the following: 903.2 Where required. In all new buildings and structures which are 3,600 square feet or greater, an approved automatic sprinkler system shall be provided regardless of occupancy classification. Where the Sections 903.2.1 — 903.2.19 of the California Fire Code require more restrictive requirements than those listed below, the more restrictive requirement shall take precedence. In addition the following is required for existing buildings/structures: A. 1. All new tenants and new occupancies hereafter constructed, which exceeds 3,600 square feet shall have an approved automatic fire sprinkler system installed throughout therein. 2. All existing occupancies to which additions are made, where either the addition itself or the building and the addition in total exceeds 3,600 square feet, shall have an approved automatic fire sprinkler system installed throughout therein. 3. Change of use or occupancy that exceeds 3,600 square feet shall have an approved automatic fire sprinkler system installed throughout therein. B. Exception: Unless required elsewhere in this code or the California Building Code, automatic fire sprinkler systems shall not be required for the following: 1. Detached Group U occupancies used for agricultural or livestock purposes, less than 5,500 square feet, and having setback distances of 50 feet or more from the property line and other buildings. 2. Detached non-combustible equestrian arena shade canopies that are open on all sides and used for riding only - no commercial, assembly or storage uses. 3. Detached fabric or non-combustible shade structures that are open on all sides and used to shade playground equipment, temporary storage of vehicles and dining areas with no cooking. 4. Detached Group U occupancy greenhouses less than 5,500 square feet. 5. Where determined by the Fire Chief that no major life safety hazard exists, and the fuel load does not pose a significant threat to firefighter safety or to other structures or property, automatic fire sprinklers may be exempted. C. One- and two-family dwellings shall have an automatic fire sprinkler system regardless of square footage in accordance with the California Residential Code. Fire sprinkler systems shall be installed in mobile homes, manufactured homes and multifamily manufactured homes with two dwelling units in accordance with Title 25 of the California Code of Regulations. The following exceptions in the California Fire Code shall not be allowed: a. Exception in Section 903.2.3 b. Exception 2 in Section 903.2.11.3 Section 903.3.5.3 is added to read as follows: 903.3.5.3 Hydraulically calculated systems. The design of hydraulically calculated fire sprinkler systems shall not exceed 90% of the water supply capacity. Section 904.2.2.1 is added to read as follows: 904.2.2.1 Extinguishing system monitoring requirements. All automatic fire - extinguishing systems will be required to be monitored by the fire alarm/sprinkler monitoring system. If a fire alarm/sprinkler monitoring system is not present, one will be required to be installed to provide monitoring for the automatic fire - extinguishing system. Sections 907.1.6 and 907.1.7 are added to read as follows: 907.1.6 Fire alarm control panel (FACP). The main fire alarm control panel shall be located in the same room as, and sharing the same access as the fire sprinkler riser. The FACP shall have a minimum 36 inches of face clearance and 6 inches side clearance from any other wall or equipment. 907.1.7 Notification device. New tenant spaces and new occupancy buildings shall require alarm notification devices. For multi -tenant buildings, an alarm notification device shall be placed in each tenant suite. For existing buildings with new tenants an alarm notification device shall be required in each tenant space. For existing buildings that are not equipped with a fire alarm system or sprinkler monitoring system, new tenants or owners shall be required to install the appropriate type of alarm system. F. CHAPTER 32 HIGH PILED COMBUSTIBLE STORAGE Section 3204.2.1 is added to read as follows: 3204.2.1 Minimum requirements for client leased or occupant owned warehouses. Designs of an automatic sprinkler system for client leased or occupant owned buildings containing high pile storage shall be based on the requirements of NFPA 13. The responsible fire protection engineer shall perform a survey of the building to determine commodity classification, storage configuration, building height and other information related to the development of an appropriate sprinkler system design. The fire protection engineer shall also make reasonable efforts to meet with the building owner or operator to understand seasonal or customer related fluctuations to the stored commodities, storage height, and configuration. The sprinkler design shall be based on the most demanding requirements determined through the onsite survey and discussions with the building owner or operator. The technical report shall describe the basis for determining the commodity and sprinkler design selection, how the commodities will be isolated or separated, and include referenced design document(s), including NFPA 13 or the current applicable factory mutual data sheets. If a specific fire test is used as the basis of design, a copy of the fire test report shall be provided at the time of plan review. G. CHAPTER 49 REQUIREMENTS FOR WILDLAND-URBAN INTERFACE FIRE AREAS. Section 4904.3 is added to read as follows: 4904.3 High Fire Hazard Severity Zone Maps. In accordance with Government Code Sections 51175 through 51189, Very High Fire Hazard Severity Zones are designated as shown on a map titled Very High Fire Hazard Severity Zones, dated December 24, 2009 and retained on file at the office of the Fire Chief, which supersedes other maps previously adopted by Riverside County designating high fire hazard areas. H. APPENDICES Appendix B Table B105.2 of the California Fire Code is amended to read as follows: TABLE B105.2 REQUIRED FIRE -FLOW FOR BUILDINGS OTHER THAN ONE- AND TWO-FAMILY DWELLINGS, GROUP R-3 AND R-4 BUILDINGS AND TOWNHOUSES AUTOMATIC SPRINKLER SYSTEM (Design Standard) MINIMUM FIRE -FLOW (gallons per minute) FLOW DURATION (hours) No automatic sprinkler system Value in Table B105.1(2) Duration in Table B105.1(2) Section 903.3.1.1 of the California Fire Code 50% of the value in Table B105.1(2)a Duration in Table B105.1(2) at the reduced flow rate Section 903.3.1.2 of the California Fire Code 50% of the value in Table B105.1(2)b Duration in Table B105.1(2) at the reduced flow rate For SI: 1 gallon per minute = 3.785 L/m. a. The reduced fire -flow shall be not less than 1,000 gallons per minute. b. The reduced fire -flow shall be not less than 1,500 gallons per minute. Appendix C Section C103.1 of the California Fire Code is deleted in its entirety and replaced with the following: C103.1 Hydrant spacing. Fire apparatus access roads and public streets providing required access to buildings in accordance with Section 503 of the International Fire Code shall be provided with one or more fire hydrants, as determined by Section C102.1. Where more than one fire hydrant is required, the distance between required fire hydrants shall be in accordance with Sections C103.2 and C103.3. Fire hydrants shall be provided at street intersections. 15.16.030 Penalties for violation. It shall be unlawful for any person, firm, corporation or association of persons to violate any provision of this Chapter, or to violate the provisions of any permit granted pursuant to this Chapter. Any person, firm, corporation or association of persons violating any provision of this Chapter or the provisions of any permit granted pursuant to this Chapter, shall be deemed guilty of a misdemeanor unless specifically designated as an infraction. Such person or entity shall be deemed guilty of a separate offense for each and every day or portion thereof during which any violation of any of the provisions of this Chapter or the provisions of any permit granted pursuant to this Chapter, is committed, continued, or permitted. Violations shall be punishable as provided in Chapters 1.20, 1.21, and 1.24 of the Temecula Municipal Code. Payment of any fine or penalty herein shall not relieve a person or entity from the responsibility for correcting the violation. 15.16.040 Civil Remedies Available. The violation of any of the provisions of this Chapter shall constitute a nuisance and may be abated by the City through civil process by means of restraining order, preliminary or permanent injunction or in any other manner provided by law for the abatement of such nuisances." Section 2. Severability. If any provision of this Ordinance or the application thereof to any person or circumstances is held invalid, such invalidity shall not affect other provisions or applications of the Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are severable. This City Council hereby declares that it would have adopted this Ordinance irrespective of the invalidity of any particular portion thereof and intends that the invalid portions should be severed and the balance of the Ordinance be enforced. Section 3. Urgency. The City Council finds that it is necessary, for the immediate preservation of the public health, safety and welfare, that this Ordinance take effect immediately. In the absence of immediate effectiveness, the 2016 California Fire Code ("CFC") will take effect on January 1, 2017, while the amendments to the CFC adopted herein and providing greater protection to the public health, safety and welfare, will not become effective until after said date, unless the CFC and amendments to building standards therein, as set forth herein, are adopted by urgency ordinance. Such a delay in adoption of more protective building standards, which are primarily designed to protect the health, safety and welfare of persons within the City of Temecula, would result in less stringent building standards being operative and would constitute an immediate threat to the public health, safety and welfare until the new standards take effect. Therefore, the City Council adopts this Ordinance as an urgency ordinance, effective immediately and operative on January 1, 2017. Section 4. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published as required by law. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 13th day of December, 2016. Michael S. Naggar, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Ordinance No. 16- was duly adopted and passed as an urgency ordinance at a meeting of the City Council on the 13th day of December, 2016, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Randi Johl, City Clerk JOINT CITY COUNCIL/ TEMECULA COMMUNITY SERVICES DISTRICT Item No. 25 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl, City Clerk DATE: December 13, 2016 SUBJECT: Accept the November 8, 2016 General Municipal Election Declaration of Results PREPARED BY: Randi Johl, City Clerk RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 8, 2016, DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW BACKGROUND: The City of Temecula held its general municipal election on November 8, 2016 for the purposes of filling two (2) full-term City Council member seats and for one ballot measure. For all purposes, the election was conducted in accordance with the Elections Code of the State of California. In addition to reciting facts related to the canvass of returns and certification of results, the attached resolution formalizes the process of declaring the results of the aforementioned election pursuant to Elections Code Section 10263, 10264 and 10265. It is therefore recommended that the City Council adopt the above -referenced resolution, direct the City Clerk to administer the Oath of Office to the newly -elected City Council members and present the Certificates of Election, recognize outgoing officers and reorganize the City Council and Community Services District accordingly. FISCAL IMPACT: The actual cost of the election will be determined upon receipt of the final invoice from the Riverside County Registrar of the Voters. Based on an initial estimate received from the Registrar, $174,000 was budgeted for the election in the current fiscal year. ATTACHMENTS: Resolution RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 8, 2016, DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW WHEREAS, a General Municipal Election was held and conducted in the City of Temecula, California, on Tuesday, November 8, 2016, as required by law; and WHEREAS, notice of the election was given in time, form and manner as provided by law; that voting precincts were properly established; that election officers were appointed and that in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California for the holding of elections in general law cities; and WHEREAS, the Riverside County Registrar of Voters canvassed the returns of the election and has certified the results to this City Council, the results are received, attached and made a part hereof as "Exhibit A". NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TEMECULA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. That the whole number of votes (ballots) cast in the precincts was 16,214. That the whole number of vote by mail voter ballots cast in the City was 26,679, making a total of 42,893 votes (ballots) cast in the City. Section 2. That the names of the persons voted for at the election for Member of the City Council are as follows: James "Stew" Stewart Adam A. Ruiz Mike Naggar James Cooley Angel Garcia Jeff Frichner Skylar Tempel Michael McCracken Ron Bradley That the measure voted upon at the election is as follows: Measure S 1 Section 3. That the number of votes given at each precinct and the number of votes given in the city to each of the persons above named for the respective offices for which the persons were candidates, and for and against the measure, were as listed in Exhibit "A" attached. Section 4. The City Council does declare and determine as follows: That James "Stew" Stewart and Mike Naggar were each elected as a Member of the City Council for a full term of four years each. That as a result of the election, a majority of the voters voting on Measure S did vote in favor of it, and that the measure was carried, and shall be deemed adopted and ratified. Section 5. The City Clerk shall enter on the records of the City Council of the City, a statement of the result of the election, showing: (1) The whole number of votes (ballots) cast in the City; (2) The names of the persons voted for; (3) The measure voted upon; (4) For what office each person was voted for; (5) The number of votes given at each precinct to each person, and for and against each measure; (6) The total number of votes given to each person, and for and against each measure. Section 6. That the City Clerk shall immediately make and deliver to each of the persons so elected a Certificate of Election signed by the City Clerk and authenticated; that the City Clerk shall also administer to each person elected the Oath of Office prescribed in the Constitution of the State of California and shall have them subscribed to it and file it in the office of the City Clerk. Each and all of the persons so elected shall then be inducted into the respective office to which they have been elected. Section 7. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 13th day of December, 2016. ATTEST: Randi Johl, City Clerk 2 Michael S. Naggar, Mayor STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 16- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 13th day of December, 2013, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk 3 REBECCA SPENCER Registrar of Voters OF R/ o/ � V ,9 REGISTRAR OF VOTERS COUNTY OF RIVERSIDE ART TINOCO Assistant Registrar of Voters CERTIFICATE OF REGISTRAR OF VOTERS TO THE RESULTS OF THE CANVASS OF ELECTION RETURNS State of California ) ) ss. County of Riverside ) 1, REBECCA SPENCER, Registrar of Voters of said County, do hereby certify that, in pursuance of the provisions of Sections 15301, 15372, and 15374 of the California Elections Code, and the resolution adopted by the City Council, I did canvass the returns of the votes cast on November 8, 2016, as part of the Consolidated Presidential General Election in the CITY OF TEMECULA and I further certify that the statement of votes cast, to which this certificate is attached, shows the whole number of votes for each candidate for elective office and for and against each measure at said election, in said City, and in each precinct therein, and that the totals as shown for said election are full, true, and correct. Dated this 6th day of December 2016. REBECCA SPENCER Registrar of Voters Leticia Flores Elections Coordinator 2724 Gateway Drivel Riverside, CA 92507-0918 (951) 486-7200 1 TTY (951) 697-8966 1 FAX (951) 486-7272 www. votei nfo. net 12/06/16 6:09 PM November 8,2016 RIVERSIDE COUNTY Statement of Vote CONSOLIDATED PRESIDENTIAL ELECTION 301 of 1043 100091 NO PARTY PREFERENCE CITY OF TEMECULA - COUNCIL MEMBER Registration Ballots Cast Turnout (%) JAMES "STEW' STEWART ADAM A. RUIZ MIKE NAGGAR JAMES COOLEY ANGEL GARCIA JEFF FRICHNER SKYLAR TEMPEL MICHAEL MCCRACKEN RON BRADLEY 33001 TEMECULA 750 207 27.60 25 20 65 26 39 11 5 23 22 33001 - Vote by Mail Reporting 750 327 43.60 65 51 123 40 74 35 16 34 42 33012 TEMECULA 1786 542 30.35 97 98 213 84 47 38 28 42 62 33012 - Vote by Mail Reporting 1786 940 52.63 146 192 397 130 100 96 39 95 139 33013 TEMECULA 2845 803 28.22 162 169 264 123 101 54 20 88 87 33013 - Vote by Mail Reporting 2845 1462 51.39 326 305 588 167 205 124 66 215 244 33023 TEMECULA 0 0 0.00 0 0 0 0 0 0 0 0 0 33023 - Vote by Mail Reporting 0 0 0.00 0 0 0 0 0 0 0 0 0 33024 TEMECULA 2108 740 35.10 199 161 286 99 74 48 22 50 93 33024 - Vote by Mail Reporting 2108 1061 50.33 301 192 428 142 119 83 52 119 177 33027 TEMECULA 2571 739 28.74 191 161 255 112 75 42 21 68 89 33027- Vote by Mail Reporting 2571 1311 50.99 383 317 531 162 160 93 52 150 230 33028 TEMECULA 992 276 27.82 90 43 118 42 19 11 5 22 29 33028- Vote by Mail Reporting 992 545 54.94 170 117 223 61 59 31 18 53 127 33029 TEMECULA 359 86 23.96 30 12 39 13 13 6 5 9 15 33029 - Vote by Mail Reporting 359 207 57.66 85 29 90 21 22 13 10 15 50 33032 TEMECULA 1245 416 33.41 105 92 155 46 56 18 16 32 52 33032 - Vote by Mail Reporting 1245 606 48.67 164 94 267 80 63 42 37 77 101 33036 TEMECULA 1648 511 31.01 144 68 175 80 72 34 20 37 58 33036 - Vote by Mail Reporting 1648 732 44.42 174 132 302 98 117 66 42 79 107 33038 TEMECULA 2379 742 31.19 228 137 309 80 62 47 17 58 108 33038 - Vote by Mail Reporting 2379 1330 55.91 409 219 597 137 90 90 48 173 328 33040 TEMECULA 1420 439 30.92 156 86 200 37 37 13 12 30 54 33040 - Vote by Mail Reporting 1420 768 54.08 270 136 372 56 62 51 22 70 186 33044 TEMECULA 2689 812 30.20 185 150 349 89 69 65 48 79 143 33044 - Vote by Mail Reporting 2689 1448 53.85 371 292 617 167 143 125 71 174 314 33045 TEMECULA 1673 464 27.73 115 63 167 64 58 29 31 29 53 33045 - Vote by Mail Reporting 1673 771 46.08 185 142 327 111 93 65 38 78 123 33049 TEMECULA 1668 543 32.55 188 98 200 54 67 33 24 51 68 33049 - Vote by Mail Reporting 1668 859 51.50 284 143 385 82 102 53 33 93 170 33054 TEMECULA 1413 408 28.87 161 71 165 38 36 16 17 27 52 33054 - Vote by Mail Reporting 1413 791 55.98 266 125 376 82 72 47 30 102 160 33058 TEMECULA 2066 674 32.62 163 118 279 76 61 42 18 70 81 33058 - Vote by Mail Reporting 2066 968 46.85 259 136 403 118 120 71 55 136 151 33059 TEMECULA 2651 749 28.25 160 127 333 82 69 46 21 64 94 33059 - Vote by Mail Reporting 2651 1450 54.70 301 211 624 184 161 126 56 203 264 33061 TEMECULA 1226 391 31.89 83 57 163 32 28 15 19 66 45 33061 - Vote by Mail Reporting 1226 605 49.35 144 82 259 72 61 41 23 128 104 33062 TEMECULA. 1886 596 31.60 139 105 241 53 60 42 19 78 85 33062 - Vote by Mail Reporting 1886 985 52.23 199 159 477 105 107 69 47 168 169 33067 TEMECULA 2278 827 36.30 229 101 366 96 74 53 21 71 101 33067 - Vote by Mail Reporting 2278 1133 49.74 309 205 511 129 107 80 51 130 206 33069 TEMECULA 2295 734 31.98 188 128. 285 62 101 59 53 58 95 33069 - Vote by Mail Reporting 2295 1078 46.97 240 161 433 136 157 96 67 118 207 33073 TEMECULA 1266 352 27.80 85 48 137 47 43 17 17 22 35 33073 - Vote by Mail Reporting 1266 588 46.45 145 90 228 86 89 57 39 48 90 33077 TEMECULA 1718 546 31.78 114 64 230 74 64 29 27 55 67 33077 - Vote by Mail Reporting 1718 829 48.25 227 112 359 106 96 66 40 100 149 33078 TEMECULA 2044 614 30.04 127 103 270 72 77 40 21. 63 78 33078 - Vote by Mail Reporting 2044 994 48.63 180 150 461 157 132 87 43 132 154 33082 TEMECULA 1253 418 33.36 108 46 183 44 50 27 10 41 58 33082 - Vote by Mail Reporting 1253 610 48.68 139 93 229 79 80 48 28 88 102 33083 TEMECULA 1158 333 28.76 79 53 146 38 32 12 8 25 33 33083- Vote by Mail Reporting 1158 612 52.85 142 107 260 78 84 38 9 59 148 33087 TEMECULA 1148 335 29.18 65 48 131 27 45 27 8 36 39 33087- Vote by Mail Reporting 1148 584 50.87 138 100 279 69 69 40 23 80 91 33090 TEMECULA 1774 603 33.99 125 80 224 85 93 32 19 88 70 33090- Vote by Mail Reporting 1774 858 48.37 164 121 349 112 105 60 36 112 142 33092 TEMECULA 2795 776 27.76 148 102 358 122 77 45 26 98 65 33092- Vote by Mail Reporting 2795 1426 51.02 224 188 723 220 194 109 69 218 231 33097 TEMECULA 1758 538 30.60 126 89 178 70 53 39 20 37 73 12/06/16 6:09 PM November 8,2016 RIVERSIDE COUNTY Statement of Vote CONSOLIDATED PRESIDENTIAL ELECTION 302 of 1043 100091 NO PARTY PREFERENCE CITY OF TEMECULA - COUNCIL MEMBER Registration Ballots Cast Turnout (%) JAMES "STEW" STEWART ADAM A. RUIZ MIKE NAGGAR JAMES COOLEY ANGEL GARCIA JEFF FRICHNER SKYLAR TEMPEL MICHAEL MCCRACKEN RON BRADLEY 33097 - Vote by Mail Reporting 1758 801 45.56 201 153 305 123 106 67 32 80 154 33099 TEMECULA 0 0 0.00 0 0 0 0 0 0 0 0 0 33099 - Vote by Mail Reporting 0 0 0.00 0 0 0 0 0 0 0 0 0 Precinct Totals 52862 16214 30.67 4015 2698 6484 1967 1752 990 598 1517 2004 Vote by Mail Reporting Totals 52862 26679 50.47 6611 4554 11523 3310 3149 2069 1192 3327 4860 Grand Totals 52862 42893 81.14 10626 7252 18007 5277 4901 3059 1790 4844 6864 RIVERSIDE 52862 42893 81.14 10626 7252 18007 5277 4901 3059 1790 4844 6864 42nd Congressional District 10661 8712 81.72 2180 1796 3432 1156 994 639 338 926 1342 50th Congressional District 42201 34181 81.00 8446 5456 14575 4121 3907 2420 1452 3918 5522 28th Senatorial District 52862 42893 81.14 10626 7252. 18007 5277 4901 3059 1790 4844 6864 75th Assembly District 52862 42893 81.14 10626 7252 18007 5277 4901 3059 1790 4844 6864 St Board of Equalization 4th Distri 52862 42893 81.14 10626 7252 18007 5277 4901 3059 1790 4844 6864 3rd Supervisorial District 52862 42893 81.14 10626 7252 18007 5277 4901 3059 1790 4844 6864 City of Temecula 52862 42893 81.14 10626 7252 18007 5277 4901 3059 1790 4844 6864 12/06/16 6:11 PM November 8,2016 RIVERSIDE COUNTY Statement of Vote CONSOLIDATED PRESIDENTIAL ELECTION 1015 of 1043 140136 NO PARTY PREFERENCE MEASURE S -CITY OF TEMECULA Registration Ballots Cast Turnout (%) w >- 0 z 33001 TEMECULA 750 207 27.60 115 60 33001 - Vote by Mail Reporting 750 327 43.60 198 95 33012 TEMECULA 1786 542 30.35 270 204 33012 - Vote by Mail Reporting 1786 940 52.63 505 358 33013 TEMECULA 2845 803 28.22 385 302 33013 - Vote by Mail Reporting 2845 1462 51.39 784 536 33023 TEMECULA 0 0 0.00 0 0 33023 - Vote by Mail Reporting 0 0 0.00 0 0 33024 TEMECULA 2108 740 35.10 279 371 33024 - Vote by Mail Reporting 2108 1061 50.33 505 473 33027 TEMECULA 2571 739 28.74 332 298 33027 - Vote by Mail Reporting 2571 1311 50.99 613 606 33028 TEMECULA 992 276 27.82 104 142 33028 - Vote by Mail Reporting 992 545 54.94 231 263 33029 TEMECULA 359 86 23.96 31 49 33029 - Vote by Mail Reporting 359 207 57.66 76 110 33032 TEMECULA 1245 416 33.41 184 168 33032 - Vote by Mail Reporting 1245 606 48.67 284 281 33036 TEMECULA 1648 511 31.01 252 192 33036 - Vote by Mail Reporting 1648 732 44.42 371 312 33038 TEMECULA 2379 742 31.19 267 386 33038 - Vote by Mail Reporting 2379 1330 55.91 611 623 33040 TEMECULA 1420 439 30.92 181 206 33040 - Vote by Mail Reporting 1420 768 54.08 338 383 33044 TEMECULA 2689 812 30.20 274 413 33044 - Vote by Mail Reporting 2689 1448 53.85 553 782 33045 TEMECULA 1673 464 27.73 210 192 33045 - Vote by Mail Reporting 1673 771 46.08 402 309 33049 TEMECULA 1668 543 32.55 207 276 33049 - Vote by Mail Reporting 1668 859 51.50 372 424 33054 TEMECULA 1413 408 28.87 139 232 33054 - Vote by Mail Reporting 1413 791 55.98 309 422 33058 TEMECULA 2066 674 32.62 307 276 33058 - Vote by Mail Reporting 2066 968 46.85 459 436 33059 TEMECULA 2651 749 28.25 314 329 33059 - Vote by Mail Reporting 2651 1450 54.70 721 614 33061 TEMECULA 1226 391 31.89 159 160 33061 - Vote by Mail Reporting 1226 605 49.35 287 274 33062 TEMECULA 1886 596 31.60 236 271 33062 - Vote by Mail Reporting 1886 985 52.23 468 459 33067 TEMECULA 2278 827 36.30 353 370 33067 - Vote by Mail Reporting 2278 1133 49.74 498 549 33069 TEMECULA 2295 734 31.98 294 332 33069 - Vote by Mail Reporting 2295 1078 46.97 508 469 33073 TEMECULA 1266 352 27.80 184 129 33073 - Vote by Mail Reporting 1266 588 46.45 305 234 33077 TEMECULA 1718 546 31.78 238 231 33077 - Vote by Mail Reporting 1718 829 48.25 389 365 33078 TEMECULA 2044 614 30.04 268 256 33078 - Vote by Mail Reporting 2044 994 48.63 472 438 33082 TEMECULA 1253 418 33.36 192 192 33082 - Vote by Mail Reporting 1253 610 48.68 302 266 33083 TEMECULA 1158 333 28.76 137 144 33083 - Vote by Mail Reporting 1158 612 52.85 297 272 33087 TEMECULA 1148 335 29.18 151 139 33087 - Vote by Mail Reporting 1148 584 50.87 291 241 33090 TEMECULA 1774 603 33.99 289 257 33090 - Vote by Mail Reporting 1774 858 48.37 455 344 33092 TEMECULA 2795 776 27.76 382 294 33092 - Vote by Mail Reporting 2795 1426 51.02 707 585 33097 TEMECULA 1758 538 30.60 267 197 12/06/16 6:11 PM November 8,2016 RIVERSIDE COUNTY Statement of Vote CONSOLIDATED PRESIDENTIAL ELECTION 1016 of 1043 140136 NO PARTY PREFERENCE MEASURE S -CITY OF TEMECULA Registration Ballots Cast 0 c o t-- w z 33097 - Vote by Mail Reporting 1758 801 45.56 399 344 33099 TEMECULA 0 0 0.00 0 0 33099 - Vote by Mail Reporting 0 0 0.00 0 0 Precinct Totals 52862 16214 30.67 7001 7068 Vote by Mail Reporting Totals 52862 26679 50.47 12710 11867 Grand Totals 52862 42893 81.14 19711 18935 RIVERSIDE 52862 42893 81.14 19711 18935 42nd Congressional District 10661 8712 81.72 4115 3712 50th Congressional District 42201 34181 81.00 15596 15223 28th Senatorial District 52862 42893 81.14 19711 18935 75th Assembly District 52862 42893 81.14 19711 18935 St Board of Equalization 4th Distri 52862 42893 81.14 19711 18935 3rd Supervisorial District 52862 42893 81.14 19711 18935 City of Temecula 52862 42893 81.14 19711 18935 Item No. 26 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl, City Clerk DATE: December 13, 2016 SUBJECT: Appointment of Mayor and Mayor Pro Tem for Calendar Year 2017 PREPARED BY: Randi Johl, City Clerk RECOMMENDATION: That the City Council: 1. Appoint the Mayor, effective January 1, 2017, to preside until December 31, 2017; 2. Appoint the Mayor Pro Tem, effective January 1, 2017, to hold this office until December 31, 2017. BACKGROUND: The City Council appoints a member to serve as Mayor and Mayor Pro Tem annually. These appointments are effective January 1, 2017. The newly appointed Mayor and Mayor Pro Tem will preside through calendar year 2017. FISCAL IMPACT: None ATTACHMENTS: None Item No. 27 Approvals City Attorney Finance Director City Manager TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Randi Johl, City Clerk DATE: December 13, 2016 SUBJECT: Appointment of President and Vice -President of the Temecula Community Services District for Calendar Year 2017 PREPARED BY: Randi Johl, City Clerk RECOMMENDATION: That the Board of Directors: 1. Appoint the President, effective January 1, 2017, to preside until December 31, 2017; 2. Appoint the Vice -President, effective January 1, 2017, to hold this office until December 31, 2017. BACKGROUND: The Temecula Community Services District Board of Directors appoints a member to serve as President and Vice President annually. These appointments are effective January 1, 2017. The newly appointed President and Vice President will preside through calendar year 2017. FISCAL IMPACT: None ATTACHMENTS: None DEPARTMENT REPORTS Item No. 28 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Luke Watson, Community Development Director DATE: December 13, 2016 SUBJECT: Community Development Department Monthly Report PREPARED BY: Lynn Kelly -Lehner, Principal Management Analyst RECOMMENDATION: Receive and file. CURRENT PLANNING ACTIVITIES New Cases: In October, Planning received 32 new applications, including 6 pre -applications, and conducted 1 Public Hearings. A detailed account of current planning activities is attached to this report. Old Town Boutique Hotel: On February 18, 2016, staff received an application for a Development Plan to construct a five -story 155,630 square foot hotel. The 151 room hotel will extend the entire length of 3rd Street between Old Town Front Street and Mercedes. A six -story parking structure for hotel valet parking will be located directly across 3rd Street. Amenities include restaurant and retail space, meeting and banquet rooms, and a pool. A Supplemental Environmental Impact Report will be prepared by ESA. (JONES) Audi Dealership: On February 18, 2015, staff received a pre- application for a 37,000 square foot Audi dealership to be located on Temecula Center Drive, adjacent to 1-15 and south of the existing Mercedes-Benz of Temecula dealership. A Development Plan application was filed for the project on April 6, 2015. A community meeting was held with the Harveston community on March 25, 2015 and approximately 20 Harveston residents attended the meeting and were positive about the addition of the Audi dealership to the community. A Supplemental EIR was available for public review from July 20, through September 8, 2015. A second community meeting was held with Harveston residents on August 13, 2015, to discuss the findings of the Supplemental EIR. The Planning Commission approved Audi on October21, 2015. Construction began on April 26, 2016, and is anticipated to be completed in March 2017. (FISK) Temecula Gateway: On November 3, 2014, staff received applications related to the proposed Temecula Gateway project. The proposed project will consist of a Planned Development Overlay/Zone Change and General Plan Amendment to change the General Plan designation to Community Commercial and the zoning designation to Planned Development Overlay 14, a Tentative Parcel Map to allow for the creation of seven lots from four, a Development Plan to allow for the construction of four commercial buildings totaling approximately 23,666 square feet, a Conditional Use Permit to allow for an automobile service station with a corresponding car wash and convenience store that will serve alcohol, a Conditional Use Permit to allow fora drive-thru for a restaurant. The City has entered into an agreement with Michael Baker International to conduct an Environmental Impact Report. The project was heard by the Planning Commission on October 5, 2016. The Commission recommended City Council Approval. The project is anticipated to go before the City Council on November 15, 2016. (JONES) Cypress Ridge: On December 21, 2015, staff received an application for a Development Plan to construct 245 market rate residential units in the form of duplex, triplex, attached and detached cluster units. The project will be located on the northeast corner of Pechanga Parkway and Loma Linda Road. The project also includes a Tentative Tract Map (for condo purposes), Zone Change/Planned Development Overlay, and a General Plan Amendment. A fiscal impact analysis (FIA) and EIR are currently underway. The applicant is proposing to upgrade Pala Park to include amenities and play equipment for special needs. (JONES) Altair Specific Plan: On November 12, 2013, City Council approved an Entitlement Processing Agreement with Ambient Communities (Developer) to process extensive land use entitlements for the 270 acre property located west of Old Town including General Plan Amendment, Specific Plan, Subdivision Maps, Development Agreement, and Environmental Impact Report (EIR). Ambient Communities is proposing a mixed-use development comprised of residential single-family and multi -family units, as well as retail/commercial, open space, and institutional uses. Staff is currently reviewing a Multiple Species Habitat Conservation Plan (MSHCP) Consistency Report and has prepared an Initial Study. Keyser Marston Associates has prepared a fiscal impact analysis for the project. Staff is working through environmental issues associated with the MSHCP and wildlife corridors and negotiating a Development Agreement. A Draft EIR, prepared by ESA, was circulated, and the comment period ended on June 17, 2016. A Planning Commission workshop was held on June 6, 2016, and a City Council Workshop was held on July 28, 2016. Staff was directed to work with wildlife agencies to address adjacent wildlife corridors and mountain lion movement. A second City Council Workshop was held on September 27, 2016. Ambient Communities presented an increase to the voluntary conservation features from $500,000 to $850,000 for land acquisitions and engineering feasibility studies for a wildlife crossing. Staff is working on the EIR response to written comments, and details in the Development Agreement. Staff anticipates taking the project to the City Council during the first quarter of 2017. (PETERS) Temecula Creek Inn (TCI) Specific Plan: JC Resorts is proposing a General Plan Amendment, Specific Plan, Tentative Tract Map, and Development Plan for a hotel expansion at Temecula Creek Inn. This project also includes a Fiscal Impact Analysis to evaluate the project's potential impacts on the City's General Fund. Since 2008, the Developer has modified the site plan and project description to address concerns regarding site layout, number of units, traffic impacts, cultural resources, potential Development Agreement, and timing of the hotel expansion. As a result of the changes, the applicant completed a pre -application to make a final determination on the site plan and project description. The final project description includes 385 single-family dwelling units, reducing the current 27 -hole golf course to an 18 -hole golf course, on 305 acres located on Rainbow Canyon Road. The Specific Plan proposes five Planning Areas: Planning Area 1 includes an expansion of the existing hotel by 99 rooms from 128 to 227 guest rooms, and the addition of a spa and banquet facilities totaling 153,837 square feet. Planning Areas 2-4 accommodate the 385 single family homes. Planning Area 5 consists of the golf course. Staff is reviewing a draft fiscal impact analysis. A Draft EIR is anticipated to be circulated in late 2016. (PETERS) LONG RANGE PLANNING Uptown Temecula Specific Plan: The Uptown Temecula Specific Plan Area encompasses approximately 560 acres and is located north of Rancho California Road, west of Interstate 15, south of Cherry Street, and east of Diaz Road. The Specific Plan is based upon the eight visioning recommendations of the community and as directed by the Jefferson Corridor Ad Hoc Subcommittee. The Specific Plan was adopted by the City Council along with the certification of the Final EIR on November 17, 2015. Staff is developing the scope of work for the Request for Proposal for the Streetscape Beautification Plan for the Specific Plan area. (WEST) SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY & AFFORDABLE HOUSING Town Square Marketplace: On January 13, 2015, City Council entered into an Exclusive Negotiating Agreement (ENA) with Truax Development (Truax) to negotiate the disposition and development of the two, currently Successor Agency owned, vacant lots in front of the Civic Center, flanking the Town Square Park on the north and south sides of Main Street. On June 23, 2015, City Council extended the term of the ENA for an additional six months. While both Truax Development and the City have been negotiating in good faith, the complexities of the project require the ENA be extended to allow for the completion of additional work. Upon agreeing to terms, the City and Truax envision drafting a disposition and development agreement that will be brought back before the Council for approval. The second amendment to the Exclusive Negotiating Agreement was approved by City Council on March 8th to extend the term of the agreement. (WATSON) Affordable Housing RFP: The Supportive Housing Subcommittee, formerly Council Members Naggar and Washington, directed staff to issue an RFP to solicit project proposals from interested developers for the construction of an affordable housing development. In late 2015, the Successor Agency obtained clearance from the Department of Finance on the remaining affordable housing dollars that had been previously "frozen" within the Affordable Housing Fund, gaining discretion on $12.4 million of affordable housing funds. In conjunction with the current Supportive Housing Subcommittee, now consisting of Mayor Naggar and Council Member McCracken, staff issued an RFP to solicit development proposals that address one or more of the following housing needs: seniors, veterans, special needs, transitional, or supportive. The RFP includes potential City -owned parcels that can be considered for development, but proposals will not be limited to City -owned properties. Uptown Temecula is also encouraged with the recently adopted Specific Plan. Projects are encouraged to integrate a mix of uses, as well as market -rate units into projects. The RFP closed on May 16th and the City received 20 proposals from interested developers. Keyser Marston Associates, who assisted in the development of the pro forma templates utilized in the RFP, assisted staff in the review and analysis of the proposals. Staff will present the proposals to the Supportive Housing Subcommittee in late 2016 before scheduling interviews with potential developers. KMA will also prepare interview questions and participate in the developer interviews. (WATSON, LEHNER) Recognized Obligation Payment Schedule: As part of the ongoing wind -down of the former Temecula Redevelopment Agency, the Successor Agency (SARDA) is required to complete a Recognized Obligation Payment Schedule (ROPS) outlining the financial and debt obligations of the former Redevelopment Agency. Based on the outstanding obligations that are due, SARDA makes requests from the Property Tax Trust Fund to make the appropriate payments. On March 2, 2015, the Oversight Board resolution approving ROPS 15- 16A was delivered to the California State Department of Finance, the California State Controller, and the Riverside County Auditor Controller. The ROPS 15-16B was approved by the SARDA Oversight Board in September 2015. The ROPS 2016-17 was approved by both the SARDA Board and the Oversight Board in January. The 2016-17 Annual Budget was approved on June 22, 2016. (WATSON, LEHNER) Affordable Housing Overlay and Density Bonus Ordinance: The City Council adopted the 2014-2021 General Plan Housing Element Update on January 28, 2014, and the City received certification from the State Department of Housing and Community Development (HCD) on March 10, 2014. A project processing schedule has been prepared for the Affordable Housing Overlay and Density Bonus Ordinances as required by Programs 1 and 4 of the Housing Element. The Code Amendment will also encompass land use updates as required by Program 3. The project is in the initial planning phase. Staff is currently conducting research and anticipates completing the ordinance for adoption in 2017. (WEST) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CDBG Consolidated Plan and Assessment of Fair Housing: Every five years, the City, as an Entitlement City, is required to prepare an updated Consolidated Plan (ConPlan) and Assessment of Fair Housing (AFH). The ConPlan and AFH process is designed to help local jurisdictions assess their affordable housing and community development needs. The City entered into an agreement with MDG Associates on January 26, 2016 for preparation of the ConPlan. Three public workshops were held in conjunction with this process — two on June 29, 2016, and a third on July 30, 2016. A survey was created to assess resident and stakeholder input regarding fair housing. The public had the opportunity to review the AFH for 30 days from August 27 through September 27, 2016. The City Council approved the Assessment of Fair Housing on September 27, and it was submitted to HUD for review on October 3. The Consolidated Plan is due to HUD May 17, 2017 and becomes effective July 1, 2017 and will cover through June 30, 2022. (LEHNER) CDBG Administration: The City will receive $515,688 in CDBG grant funding for Fiscal Year 2016-17. Staff held two community and technical workshops for applicants on December 7, 2015. The application period for the 2016-17 fiscal year was open from December 1 through December 17, 2015. Staff reviewed 14 applications for eligibility and presented them to the Finance Subcommittee for recommendations on February 9, 2016. City Council approved the Annual Action Plan on April 26, 2016 and staff submitted the plan to HUD. Funding will be allocated as detailed below. (LEHNER) CDBG Public Service Programs Organization Fair Housing Council Assistance League of Temecula Valley Safe Alternatives for Everyone (SAFE) Senior Citizens Service Center VNW Circle of Care TEAM Evangelical Assistance Ministries Community Mission of Hope Michelle's Place Canine Support Teams, Inc. Program Name Comprehensive Fair Housing Program Operation School Bell Creating Safe Families Emergency Food/Temp. Assistance Circle of Care Food Ministry Temecula Community Pantry Inclement Weather Shelter Breast Health Assistance Program Service Dogs for the Disabled Subtotal Public Service Program Funds Recommended Recommendation $16,810 $8,283 $8,283 $8,283 $8,283 $8,283 $8,283 $8,283 $2,556 $77,350 CDBG Housing Activities and Public Facilities Projects Organization Habitat for Humanity Inland Valley City of Temecula City of Temecula City of Temecula City of Temecula Program Name Critical Home Maintenance and Repairs Sam Hicks Monument Park Playground Rotary Park Rehabilitation Old Town Sidewalk Rehabilitation Temecula Community Center Rehab Subtotal Public Facilities and Housing Activities Funds Recommended Recommendation $25,000 $64,681 $25,000 $220,520 backup $335,201 CDBG Administrative Costs City of Temecula Subtotal Administration Costs Recommended A dminist rat ion $103,137 $103,137 TOTAL 2016-17 CDBG RECOMMENDED ALLOCATION $515,688 ENERGY & CONSERVATION Temecula Energy Efficiency Management (TEEM) Fund: The TEEM Fund is a self-sustaining fund that utilizes rebate incentives while also re -directing annual utility cost savings from energy efficiency projects into the fund. City Council established the fund in June 2013, with an initial deposit of $119,728.90 in SCE and SCG rebates. As energy efficiency projects are completed, rebates are deposited into the fund for future energy efficiency project. (WEST) Western Riverside Energy Leadership Partnership: This Partnership, consisting of eleven Western Riverside Council of Government (WRCOG) member cities, Southern California Edison (SCE), and Southern California Gas (SCG), provides incentives for participants to develop energy efficiency programs. Staff is currently working with NRG EV Services to install an electric vehicle charging station in the 6th Street Parking Lot. The charging station will complement the existing charging stations in the 6th Street Parking Lot and the Civic Center Parking Garage, by adding fast charging capabilities allowing drivers to add 50 miles of range in 15 minutes. (WEST) Solid Waste and Recycling Program: Staff manages the City's Solid Waste and Recycling Agreement with CR&R and acts as a liaison between the City, CR&R, and their customers. City staff and CR&R coordinate two Citywide Clean-up events each year for residents to dispose of household waste and large miscellaneous items that do not fit into the standard residential trash receptacle. The Fall Citywide Clean-up was held on October 29, 2016 at Chaparral High School. Staff also assists with outreach for the Riverside County Mobile Household Hazardous Waste Collection events and the Backyard Composting Workshops. The next Riverside County Mobile Household Hazardous Waste Collection event will be in early 2017. (WEST) BUILDING & SAFETY Building and Safety statistics for October 2016 are highlighted below. Building and Safety Statistics - September 2016 Permits 286 Single Family Residential Units 8 Photovoltaic 61 Tenant Improvements 19 Non Construction C of 0 19 Inspections 1,696 Inspections Per Day 80.76 Inspections Per Person Per Day 20.19 Visitors to Counter 772 New Commercial/Tenant Improvements Uptown Temecula Auto Spa (New) — 28111 Jefferson Avenue Triple Beverage — 26479 Ynez Road America's Best Contacts and Eyeglasses — 40810 Winchester Road Non -Construction Certificate of Occupancy Dr. Ahmed M. Naji DDS — 41790 Winchester Road Pho Ha Restaurant — 27536 Ynez Road CODE ENFORCEMENT During the month of October, Code Enforcement responded to 54 web complaints. In addition, the division opened 123 code cases and forwarded 30 referrals to Public Works, Police, Animal Control, and Fire. Code Enforcement assisted 40 people at the Community Development Counter. Detailed Code Enforcement case activity can be found in the following chart: Type of Code Case Total Abandoned or Inoperable Vehicle 8 Vacant Home / Property Maintenance / Rodent/ Mold 17 Business or Home Occupation w/o license/CUP 28 Trash and Debris / Dumping 5 Overgrown Vegetation / Weeds / Fire Hazard 3 Green Pool / Vector Control 3 Graffiti 4 Noise/Nuisance/Animal Control 0 Trailer / RV Stored/Boat/Parking 8 Construction w/o Permit/Building Code 10 Encroach Public ROW / Trash Cans 19 Other / Homeless Encampment 0 Signs Pulled - Violations 13 Public Safety & Health 5 Total Number of Cases 123 Foreclosure Tracking: Code Enforcement works with the local real estate community to monitor foreclosures, defaults and real estate owned properties. The following charts demonstrate the past six months of activities in Temecula. Residential Foreclosure Tracking Commercial Foreclosure Tracking May June July August September October 2016 2016 2016 2016 2016 2016 DEFAULT 78 82 80 82 74 81 FORECLOSED 66 62 63 64 56 60 REO 70 58 62 61 61 61 TOTALS 214 202 205 207 191 202 Commercial Foreclosure Tracking ATTACHMENT: Current Planning Activity Report May June July August September October 2016 2016 2016 2016 2016 2016 DEFAULT 1 1 0 0 0 0 FORECLOSED 0 0 0 0 0 0 2REO 11 11 11 12 12 13 TOTALS 12 12 11 12 12 13 ATTACHMENT: Current Planning Activity Report PLANNING ACTIVITY REPORT Assigned Planner PA Number Project Name APN Apply Date Approval Date Applicant Business Company Name Phone Owner Status PA16-1322 944-333-031 Jaime Cardenas 10/03/2016 10/03/2016 Li Ma Approved Case Title / Description: Custom Rubber & Plastic Products (Home Occupation) PA16-1323 Jaime Cardenas 10/03/2016 10/03/2016 Matthew Long Approved Case Title / Description: TropiCali Pool Services, LLC (Home Occupation) PA16-1329 955-193-005 Jaime Cardenas 10/04/2016 10/04/2016 Kathleen Jolly Approved Case Title / Description: Katalyst Bar Services (Home Occupation) PA16-1333 910-290-014 James Atkins 10/04/2016 Case Title / Description: Hospitality Car Wash Shade Work Minor Modification: A Minor Modification to allow for a shade structure to be installed at an existing car wash located at 40495 Winchester Road. Paul Toor (951) 296-9448 Paul Toor Void PA16-1334 910-290-014 Brandon Rabidou 10/04/2016 10/20/2016 Paul Toor Case Title / Description: Hospitality Car Wash Minor Modification (Planning Review Only): A Minor Modification (Planning Review Only) to allow a shade structure to be installed at an existing car wash located at 40495 Winchester Road. (951) 296-9448 Paul Toor Approved PA16-1335 922-036-043 Brandon Rabidou 10/04/2016 Case Title / Description: Temecula Valley Valet TUP: a Temporary Use Permit to allow for valet parking services to be provided in Old Town Temecula. The use proposed use will utilize existing lots in Old Town for the purpose of storing cars the choose to use the service. The valet service will be provided Thursdays through Sundays and will include one (1) full-time manager conducting on-site operations with various other 'runners' as needed depending on the level of business. Kristian Giordano (909) 303-7804 Plan Review PA16-1340 940-310-030 Scott Cooper 10/05/2016 10/11/2016 Pam Danoff Case Title / Description: 43500 Ridge Park Minor Mod: A Minor Modification (Planning Review Only) to enlarge an existing door, enlarge the main entrance to accomodate automatic double doors, and add an exterior door. The project is located at 43500 Ridge Park Drive (714) 504-3444 M &A Approved Page 1 of 10 Assigned Planner Approval Business PA Number Project Name APN Apply Date Date Applicant Company Name Phone Owner Status PA16-1342 960-010-026 Scott Cooper 10/05/2016 Case Title / Description: Savers Donation site MOD: a Minor Modification for a Savers Donation drop site to allow for the installation of a single trailer and bin to be located in two (2) parking space within the Red Hawk Town Center parking lot. The donation drop site will be open 7 -days a week from 8:30 a.m. to 6:00 p.m. and employ 3 persons on rotating shifts. The site is located at the southeast corner of Temecula Parkway and Redhawk Parkway. Christy Fitzgerald (425) 919-7327 REDHAWK TOWNE CENTER II Plan Review PA16-1343 910-300-005 Scott Cooper 10/05/2016 Christy Fitzgerald (425) 919-7327 KIMCO PALM Plan Review PLAZA Case Title / Description: Savers Donation site MOD: a Minor Modification for a Savers Donation drop site to allow for the installation of a single trailer and bin to be located in two (2) parking space within the Palm Plaza shopping center parking lot. The donation drop site will be open 7 -days a week from 8:30 a.m. to 6:00 p.m. and employ 3 persons on rotating shifts. The site is located at the southwest corner of Winchester Road and Ynez Road. PA16-1344 921-281-011 Scott Cooper 10/05/2016 11/17/2016 Anthony Bennett Case Title / Description: Brainy Actz Escape Room CUP: A Conditional Use Permit for the operation of Brainy Actz, an escape room business within existing commercial suites located at 28481 Rancho California Rd., Suites 104, 105, and 108 (858) 531-7763 GGG Approved Partnership PA16-1345 922-160-001 Dale West Case Title / Description: Western Herbal and Nutrition (Home Occupation) 10/05/2016 10/05/2016 Isaura Miller Approved PA16-1346 921-330-033 Dale West Case Title / Description: Found Web Creative (Home Occupation) 10/05/2016 10/05/2016 Eric Santana Approved PA16-1347 957-201-025 Dale West 10/06/2016 10/06/2016 Ryan Quill Case Title / Description: Capricho Breez (Home Occupation) (951) 296-8606 Approved PA16-1349 957-733-008 Jaime Cardenas 10/06/2016 DeArmond DeArmond (951) 302-5995 BARBARA Corrections Construction Inc Construction Inc JARVIS Case Title / Description: Jarvis Residence California Room: Minor Modification (Planning Review Only) for proposed California Room in the rear yard. PA16-1350 922-190-001 10/06/2016 Dennis Grimes Plan Review Case Title / Description: Turning Point Treatment Center, Inc. (Home Occupation) Page 2 of 10 Assigned Planner Approval Business PA Number Project Name APN Apply Date Date Applicant Company Name Phone Owner Status PA16-1356 961-080-023 Brandon Rabidou 10/07/2016 Barry Scripps AFTER HOURS PRODUCTION S Case Title / Description: Red Hawk Car Wash Minor Modification (Planning Review Only): A Minor Modification (Planning Review Only) to allow an existing wash bay to provide a full service wash option for customers (1 employee). The project is located at 31883 via Rio. Plan Review PA16-1358 James Atkins 10/07/2016 10/07/2016 Daniela Badescu (213) 925-4005 Approved Case Title / Description: Senior Nest L L C (Home Occupation) PA16-1359 921-040-014 Brandon Rabidou 10/07/2016 Case Title / Description: All Brands Auto Minor Conditional Use Permit: A Minor Conditional Use Permit to allow indoor auto sales at an existing light industrial site located at 43154 Via Dos Picos. Michelle Chavez (951) 699-1370 KLN DEV Cancelled PA16-1360 916-340-004 Scott Cooper 10/07/2016 10/07/2016 Amanda Bogers Approved Case Title / Description: Sound Academics (Home Occupation) PA16-1362 922-044-009 Scott Cooper 10/10/2016 Case Title / Description: Swing Inn Cafe CUP: A Conditional Use Permit to allow for the existing Swing Inn Cafe restaurant to upgrade their liquor license from a Type 41 ABC License (On -Sale Beer and Wine) to a Type 47 ABC License (On Sale General — Eating Place), located at 28676 Old Town Front St. Randy Rauton (951) 252-3400 Kenneth Plan Review Rauton PA16-1363 922-044-009 Scott Cooper 10/10/2016 Case Title / Description: Swing Inn Cafe MOD: A Minor Modification for Swing Inn to construct an approximately 50'x18' outdoor patio with a 36" high barrier located at 28676 Old Town Front Street. Randy Rauton (951) 252-3400 Kenneth Plan Review Rauton PA16-1371 Case Title / Description: Pro Creations 919-230-003 Jaime Cardenas 10/11/2016 10/11/2016 Kim Kolodzi Approved PA16-1372 960-020-046 Brandon Rabidou 10/11/2016 Henry Lee Hanshaw Plan Review Development Compancy 2015 LLC Case Title / Description: Mahlon Vail Lot Line Adjustment: A lot line adjustment to re -configure APNs 960-020-046 and 960-020-047 (Parcel 3 & 4 PM 30177, PM 204-55-57) Page 3 of 10 Assigned Planner Approval Business PA Number Project Name APN Apply Date Date Applicant Company Name Phone Owner Status PA16-1375 961-290-002 Brandon Rabidou 10/12/2016 Case Title / Description: Parker Medical Minor Exception: A Minor Exception for Parker Medical Center to reduce the required landscape requirement at 44605 Avenida de Missiones Michael Bastian (951) 302-2600 PARKER Hearing MEDICAL CENTER PA16-1379 916-421-015 Matt Peters Case Title / Description: Jenny Dong (Home Occupation) 10/13/2016 10/13/2016 Jenny Dong Approved PA16-1380 953-450-027 Matt Peters 10/13/2016 10/13/2016 Cheri Ruiz Case Title / Description: Cheri Rancour Ruiz (CR) PSVM (Home Occupation) Approved PA16-1384 961-456-055 Jaime Cardenas 10/13/2016 10/14/2016 Kelsey Smith Approved Case Title / Description: Kelsey Rae Designs (Home Occupation) PA16-1386 Jaime Cardenas 10/13/2016 10/18/2016 Alexis Szedlacsek Case Title / Description: The Fudge Foundry (Home Occupation) (951) 219-3988 Approved PA16-1395 965-021-024 Jaime Cardenas 10/14/2016 10/14/2016 Mitush Vartikyan Approved Case Title / Description: Rhino Underground Incorporated (Home Occupation) PA16-1396 953-121-002 Jaime Cardenas 10/14/2016 10/27/2016 Case Title / Description: Macias Residence Minor Modification: a 438 square -foot guest house consisting of two bedrooms, one bathroom, a kitchenette and a living/dining room for the Macias Residence located at 30869 Calle Pina Colada. HOREB H Approved MACIAS PA16-1399 922-024-014 Brandon Rabidou 10/14/2016 Bradley Trevithick 5th & Mercedes Case Title / Description: Goat and Vine MOD: A Minor Modification (Planning Review Only) to increase the size of the outdoor canopy and add fencing around outdoor seating area for the Goat and Vine located at 41911 5th Street Suite 100 Out PA16-1401 944-100-017 Brandon Rabidou 10/14/2016 10/20/2016 Christine Pollero Case Title / Description: Pollero MOD: A Minor Modification (Planning Review Only) to add 493 square feet to an existing single family residence located at 42801 Las Violettas (951) 265-8768 Christine Approved Pollero Page 4 of 10 Assigned Planner Approval Business PA Number Project Name APN Apply Date Date Applicant Company Name Phone Owner Status PA16-1405 Jaime Cardenas 10/17/2016 10/17/2016 Eddison Nguyen Case Title / Description: Eddison AC (Home Occupation) (858) 518-1810 Approved PA16-1407 922-321-007 Jaime Cardenas 10/17/2016 10/17/2016 Danielle Glover Case Title / Description: Danielle Glover (Home Occupation) (661) 874-3733 Approved PA16-1408 961-073-012 Jaime Cardenas 10/17/2016 10/19/2016 Hour Lim Approved Case Title / Description: Nature's Goods Pet Supply (Home Occupation) PA16-1410 944-060-006 Brandon Rabidou 10/17/2016 Mohamad (323) 874-8000 MIRA LOMA Hearing Younes RECOVERY, LLC Case Title / Description: Rancho Vista Village ME: a Minor Exception to allow for the Rancho Vista Village community to reduce setbacks for Lot 22 adjacent to B Street. The reduction will permit placement of a plan to be located 8'-11' from the street as opposed to the required 10 -foot setback. The change amounts to an 11% reduction which is within the 15% maximum allowed with a Minor Exception. Rancho Vista Village is located at the northeast corner of Mira Loma Road and Rancho Vista Road. PA16-1413 909-252-002 Jaime Cardenas 10/18/2016 Doris Hess (818) 439-9539 Christie Prop Plan Review Case Title / Description: Relentless Brewing 2017 Series TUP: a Major Temporary Use Permit to allow for Relentless Brewing Company to conduct six (6) events during the 2017 calendar year. The events will be single day events scheduled on 1/28/17, 6/24/17, 7/29/17, 8/26/17, 9/24/17, and 10/8/17. The site is located at 42030 Avenida Alvarado. PA16-1414 944-121-047 Jaime Cardenas 10/18/2016 10/18/2016 Constantin Approved Chirica Case Title / Description: Constant Power Electric Co PA16-1418 959-410-002 Brandon Rabidou 10/19/2016 11/01/2016 Matt Clark Case Title / Description: Blaze Pizza Patio MOD: A Minor Modification (Planning Review Only) to renovate and expand an existing outdoor patio by 186 square feet at 32240 Temecula Parkway Suite B102-103 (714) 928-1166 Lahaina Approved Partners PA16-1419 953-022-012 Jaime Cardenas 10/19/2016 10/19/2016 Trevor Duggan Case Title / Description: Window Cleaning Pros (Home Occupation) (951) 772-3198 Approved Page 5 of 10 Assigned Planner Approval Business PA Number Project Name APN Apply Date Date Applicant Company Name Phone Owner Status PA16-1421 921-452-041 Jaime Cardenas 10/19/2016 10/19/2016 DAVID JARMAN Approved Case Title / Description: Shimmer Sugar Cookie Shack PA16-1422 916-350-004 Jaime Cardenas 10/19/2016 10/20/2016 Erin Thompson Approved Case Title / Description: Erin Thompson Piano (Home Occupation) PA16-1425 944-370-001 Eric Jones 10/19/2016 Bart Buchalter (909) 354-5365 Temecula Plan Review Village Dev Case Title / Description: PDO -5 Zone Change/PDO Amendment: A Zone Change/PDO Amendment to allow revisions to the existing PDO -5 Use Matrix. The project is generally located on the south side of Rancho California Road, 150ft west of Cosmic Drive. PA16-1426 944-370-005 Eric Jones 10/19/2016 Bart Buchalter (818) 266-7871 Temecula Plan Review Village Dev Case Title / Description: Temecula Village Retail Center Development Plan: A Development Plan to allow for the construction of a 65,100 square foot commercial center consisting of nine buildings and one pad. The project is located on the southside of Rancho California Road, 150ft west of Cosmic Drive. PA16-1427 944-370-008 Eric Jones 10/19/2016 Bart Buchalter (818) 266-7871 Temecula Plan Review Village Dev Case Title / Description: Temecula Village Apartments Community Development Plan: A Development Plan to allow for the construction of 160 unit apartment community located within the existing PDO -5 on the southside of Rancho California Road, 150 ft west of Cosmic Drive. PA16-1428 957-731-006 Jaime Cardenas 10/19/2016 10/19/2016 Sadiki Ellis Case Title / Description: Snap That Photo Booth (Home Occupation) (951) 234-9712 Approved PA16-1429 954-392-003 Jaime Cardenas 10/20/2016 10/20/2016 Gary Austin Case Title / Description: Blue Moon Life (Home Occupation) (951) 775-7952 Approved PA16-1431 955-050-011 Jaime Cardenas 10/20/2016 10/20/2016 Lisa Platts Case Title / Description: Lisa Platts Designs (Home Occupation) (951) 506-5383 Approved PA16-1434 922-331-014 Jaime Cardenas 10/20/2016 10/20/2016 James Schimmel Approved Case Title / Description: Element Builders (Home Occupation) Page 6 of 10 Assigned Planner Approval Business PA Number Project Name APN Apply Date Date Applicant Company Name Phone Owner Status PA16-1435 953-410-022 Scott Cooper 10/21/2016 10/21/2016 Luis Gonzalez Case Title / Description: Temecula Life (Home Occupation) (619) 322-5499 CLAIRE Approved LAWSON PA16-1437 960-010-044 Jaime Cardenas 10/21/2016 Case Title / Description: Vail Headquarters Haunted House TUP: A Temporary Use Permit for a haunted house / boy scout fundraiser at Vail Ranch Headquarters on October 29th and 30th from 12:00 p.m. to 7:00 p.m. Gina Cannella (951) 395-0904 VAIL Plan Review HEADQUARTE RS PA16-1438 959-422-052 Scott Cooper 10/21/2016 10/21/2016 Robert Morrow Approved Case Title / Description: Advance Guard Services (AGS) Inc. (Home Occupation) PA16-1440 921-661-017 Jaime Cardenas 10/21/2016 10/21/2016 Mathew Approved Mohammad Case Title / Description: Mallak Clothing (Home Occupation) PA16-1441 961-102-013 Case Title / Description: Tralain Rox James Atkins 10/24/2016 Tralain Hoffman Plan Review PA16-1443 921-760-012 Scott Cooper 10/24/2016 10/26/2016 Timothy Bosworth Case Title / Description: Novell Building Solar MOD: A Minor Modification (Planning Review Only) to allow for the installation of 113 roof mounted solar panels on an existing commercial building located at 29748 Rancho California Road Ben Novell Approved PA16-1444 910-363-003 Case Title / Description: A Better Choice-Coparenting (Home Occupation) 10/24/2016 10/24/2016 Theresa Kiesau Approved PA16-1445 953-532-014 Jaime Cardenas 10/24/2016 11/10/2016 Elisa Wery Approved Case Title / Description: Temecula Air Shuttle, LLC (Home Occupation) PA16-1450 922-044-020 Eric Jones 10/25/2016 Bernard Truax II Case Title / Description: Truax Hotel Tentative Parcel Map: A Tentative Parcel Map to convert two existing parcels into one. The project is generally located on the north side of 3rd Street, between Main Street and Mercedes (951) 290-1000 Pascoe Managerment LTD Partnership Plan Review Page 7 of 10 Assigned Planner Approval Business PA Number Project Name APN Apply Date Date Applicant Company Name Phone Owner Status PA16-1451 922-043-002 Eric Jones 10/25/2016 Bernard Truax II (951) 290-1000 Plan Review Case Title / Description: Truax Hotel Tentative Parcel Map: A Tentative Parcel Map to merger eight parcels into one to allow development of hotel. The project is generally located on the south side of 3rd Street between Front Street and Mercedes Street. PA16-1452 961-312-008 Jaime Cardenas 10/25/2016 10/25/2016 Bo Aragon Jr. Approved Case Title / Description: Aragon Government Contract Consultants LLC (Home Occupation) PA16-1453 919-462-004 Jaime Cardenas 10/25/2016 11/08/2016 Christopher Approved Engel Case Title / Description: Class Act Photo Booth (Home Occupation) PA16-1455 921-320-062 Scott Cooper 10/26/2016 10/31/2016 John Dykes (951) 925-8010 C21 Temecula Approved Case Title / Description: Century 21 MOD (Planning Review Only): A Minor Modification (Planning Review Only) to a previously approved Modification (PA15-1803) to update window locations, exterior materials, doors, and facades to reflect design changes required by the renovation of the building located at 29400 Rancho California Road PA16-1456 Brandon Rabidou 10/26/2016 10/26/2016 Alyssa Coelho Approved Case Title / Description: Lionheart Creations (Home Occupation) PA16-1458 909-270-044 Brandon Rabidou 10/26/2016 11/15/2016 Danny Madden Case Title / Description: A.I. Plastic Surgery MOD: A Minor Modification (Planning Review Only) to demolish and relocate an existing trash enclosure and remove 516 square feet of the existing building located at 27345 Jefferson Ave (951) 453-4030 6915 Approved RUTGERS DR PA16-1460 960-030-016 Jaime Cardenas 10/26/2016 Case Title / Description: A zoning verification letter for the Vail Ranch Retail Cernter with the following Assessor's Parcel Numbers: 960-030- 016, -017, -018, -019, -020, -021, & -022. Amanda Roe (800) 344-2944 CANYON Plan Review ext 4604 CAHAN VAIL PA16-1463 945-040-013 Jaime Cardenas 10/27/2016 10/27/2016 Sharon Mayberry Case Title / Description: Rock Rose Apothecary (Home Occupation) (951) 265-8504 David Approved Mayberry Page 8 of 10 Assigned Planner Approval Business PA Number Project Name APN Apply Date Date Applicant Company Name Phone Owner Status PA16-1468 919-350-017 Matt Peters 10/27/2016 Regent Inland JV, Regent Inland JV, Regent Nicolas Plan Review LLC LLC Case Title / Description: Arbor Vista Landscape: Planning Application for Landscaping Tracking Purposes (previously approved under PA12-0133). 73 PA16-1469 959-080-026 10/27/2016 Michael Fontana TEMECULA Plan Review VALLEY HOSPITAL INC Case Title / Description: Temecula Valley Hospital Helistop Landscape: Planning application for construciton landscape plan tracking purposes for the Temecula Valley Hospital helistop (approved under PA13-0141) PA16-1472 Jaime Cardenas 10/28/2016 10/28/2016 Ryan Deeds Case Title / Description: Lock &Alert Systems (Home Occupation) (951) 294-4321 Approved PA16-1473 954-261-003 Brandon Rabidou 10/28/2016 10/28/2016 Breanna Sweet Case Title / Description: Lularoe Breanna Sweet (Home Occupation) (909) 921-4977 JASON Approved SWEET PA16-1475 955-301-007 Jaime Cardenas 10/31/2016 10/31/2016 Sean Murray Approved Case Title / Description: Sean Murray Broker (Home Occupation) PREAPP16-132 921-320-053 Scott Cooper 10/03/2016 10/20/2016 Jennifer Steen (714) 705-1340 Dayton Hudson Completed 5 Corp. Case Title / Description: Target Modification Pre -App: A Pre -Application for Target to enclose the garden area, add an additional 1,000 square feet of retail area and make modifications to the exterior including colors, materials, and signage. The project is located at 29676 Rancho California Drive. PREAPP16-138 961-410-008 Brandon Rabidou 10/13/2016 Tom Utman (949) 640-6420 Navy Federal Cancelled 3 Credit Union Case Title / Description: Fast 5 Xpress: a pre -application for Fast 5 Xpress carwash. The carwash will be a hybrid facility where the patron remains in their vehicle through the entire wash. The facility offers free vacuum stations for use if desired. There will be three (3) members of staff on site at all times at various locations. The hours of operation are expected to be between 7:00 a.m. to 8:00 p.m. daily. The site is located at the southwest corner of Temecula Parkway and Jedediah Smith Road behind the existing In -N -Out. Page 9 of 10 Assigned Planner Approval Business PA Number Project Name APN Apply Date Date Applicant Company Name Phone Owner Status PREAPP16-138 8 922-130-018 Scott Cooper 10/13/2016 Case Title / Description: Sun City Senior: a pre -application for a development plan to allow for the construction and operation of a 21,890 sq. ft. senior care facility. The proposal will reuse the existing building adjacent to Santiago Road and remove the existing buildings between the exiting auto salvage yard and church and construct a new structure. The site is located south of Santiago Road, east of 1-15 at 29275 Santiago Road. Gordon Mize (951) 455-4504 Void PREAPP16-141 909-251-006 Brandon Rabidou 10/17/2016 10/28/2016 Payman Rouhani 1 Case Title / Description: Empire Auto LLC Pre -app: A pre -application for Empire Auto to assemble, store, sell, and show classic cars at a site located at 42143 Avenida Alvarado Suite 1A Hecht Family Completed LTD Partnership PREAPP16-147 910-284-005 Brandon Rabidou 10/31/2016 11/21/2016 Nathan Killian 8 Case Title / Description: Mobile MRI Facility Pre -App: A Pre -Application for a mobile MRI facility at 40967 Winchester Road. (562) 659-4408 Plan Review PREAPP16-148 4 910-330-014 Brandon Rabidou 10/31/2016 11/21/2016 Chris Costanzo Union Bank Completed Case Title / Description: Hometown Buffet Redevelopment: Redevelopment of the former Hometown Buffet site to include an express car wash and a drive-thru restrauant. Page 10 of 10 REQUESTS TO SPEAK City Council Meeting 12/13/16 I wish to spealyon: REQUEST TO SPEAK CITY OF TEMECULA Date: Ili 151 +,b Public Comment CITY COUNCIL / CSD / SARDA / THA / TPFA (Circle One) vv/t&, Subject: Agenda Item No. For n Against Request to Speak forms for Public Comments or items listed on the Consent Calendar must be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form must be submitted to the City Clerk prior to the City Council addressing that item. The City Clerk will call your name when the matter comes up. Please go to the podium and state your name for the record. Name: V1 [3 pLVlCat,V Address: _ Phone Number:( If you are representing an organization or group, please give the name: Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. REQUEST TO SPEAK CITY OF TEMECULA Date: /4/4 / I wish to speak on: Public Comment CITY COUNCIL / CSD / SARDA / THA / TPFA (Circle One) Subject: A-cMa C\c(c; % A[G Agenda Item No. For Against Request to Speak forms for Public Comments or items listed on the Consent Calendar must be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form must be submitted to the City Clerk prior to the City Council addressing that item. The City Clerk will call your name when the matter comes up. Please go to the podium nand state your name for the record. Name: Pao 1-Pyr�Gar.K o� TG( Address: Phone Number: If you are representing an organization or group, please give the name: V �`2 fi c-Ok'PS NC,[1 C( to‘( (pct (Q(4.4(M vt N t r7 GVID Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. I wish to speak on: Subject: REQUEST TO SPEAK CITY OF TEMECULA Date: Public Comment CITY COUNCIL / CSD / SARDA / THA / TPFA (Circle One) , (--) e, 1?)20/6 Agenda Item No. For Against n Request to Speak forms for Public Comments or items listed on the Consent Calendar must be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form must be submitted to the City Clerk prior to the City Council addressing that item. The City Clerk will call your name when the matter comes up. Please go to the podium and state your name for the recprd re --4 Name: Address: Phone Number: ` If you are representing an organization or group, please give the name: soc (e/y-- rr)177 Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. I wish to speak on: REQUEST TO SPEAK CITY OF TEMECULA Date: Public Comment CITY COUNCIL / CSD / SARDA / THA / TPFA (Circle One) Subject: Agenda Item No. For Against Request to Speak forms for Public Comments or items listed on the Consent Calendar must be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form must be submitted to the City Clerk prior to the City Council addressing that item. The City Clerk will call your name when the matter comes up. Please go to the podium and state your name for the record. Name: � V� Address: Phone Number: If you are representing an organization or group, please give the name: Please note that all information presented at a City Council meeting becomes public record. All information provided is optional.