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011017 CC Agenda
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II] AGENDA TEMECULA CITY COUNCIL REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA JANUARY 10, 2017 — 7:00 PM At approximately 9:45 P.M., the City Council will determine which of the remaining agenda items can be considered and acted upon prior to 10:00 P.M. and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end at 10:00 P.M. 5:30 PM - The City Council will convene in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matters: 1. Conference with Real Property Negotiators. The City Council will meet in closed session pursuant to Government Code Section 54956.8 regarding real property owned by the Temecula West Village, LLC, consisting of approximately 55 acres located west of Interstate 15 and southwesterly of Temecula Parkway and Camino Estribo in the City of Temecula. The property is also known as the "South Parcel (Civic Use)" parcel within the proposed Altair Specific Plan and shown on Figure 2-2 of the Draft Environmental Impact Report for the Altair Specific Plan and related entitlements. The parties to the negotiations for the potential sale of the property to the City are: Temecula West Village, LLC, and the City of Temecula. Negotiators for the City of Temecula are: Aaron Adams, Peter Thorson, Greg Butler, and Luke Watson. Under negotiation are price and terms for the City's acquisition of the property. 2. City Manager Annual Performance Evaluation. The City Council will meet in closed session pursuant to Government Code Section 54957 to evaluate the performance of the City Manager and establish goals and performance objectives for the next year as required by the City Manager's Employment Agreement and pursuant to Government Code Section 54957.6 to meet with its designated representatives, Mayor Maryann Edwards and City Attorney Peter Thorson, to provide direction to the designated representatives concerning the negotiation of changes, if any, to salary, compensation and/or benefits for the unrepresented employee position of City Manager. Any such changes would be approved by the Council as an Agenda Item in open session at a regular Council Meeting. 3. Labor Negotiations. The City Council will meet in closed session with its designated representatives to discuss labor negotiations pursuant to Government Code Section 54957.6. The City's designated representatives are: City Manager Aaron Adams, City Attorney Peter Thorson, Assistant City Manager Greg Butler, Director of Finance Jennifer Hennessy, Human Resources Manager Isaac Garibay and Economic Development Analyst Charles Walker. The employee organization is the California Teamsters Public, Professional and Medical Employees Union Local 911. 1 Next in Order: Ordinance: 17-01 Resolution: 17-01 CALL TO ORDER: Mayor Maryann Edwards Prelude Music: Susan Miyamoto Invocation: To Be Announced Flag Salute: To Be Announced ROLL CALL: Comerchero, Naggar, Rahn, Stewart, Edwards PRESENTATIONS/PROCLAMATIONS Presentation to Incoming/Outgoing Mayor and TCSD President Presentation of 10 -Year Service Pin to Bob Hagel and 5 -Year Service Pin to Robert (Skip) Carter Presentation of Certificate of Recognition to Rancho Christian High School California State Champions Football Team and Coaches PUBLIC COMMENTS A total of 30 minutes is provided for members of the public to address the City Council on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the City Council on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form may be filled out and filed with the City Clerk prior to the City Council addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or Council Business items on the agenda, a Request to Speak form may be filed with the City Clerk prior to the City Council addressing that item. Each speaker is limited to five minutes. CITY COUNCIL REPORTS Reports by the members of the City Council on matters not on the agenda will be made at this time. A total, not to exceed, 10 minutes will be devoted to these reports. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the City Council request specific items be removed from the Consent Calendar for separate action. 2 1 Waive Reading of Standard Ordinances and Resolutions RECOMMENDATION: 1.1 That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. 2 Approve the Action Minutes of December 13, 2016 RECOMMENDATION: 2.1 Approve the City Council, Joint Meeting of the City Council/Temecula Community Services District, and Joint Meeting of the City Council/Successor Agency to the Temecula Redevelopment Agency action minutes of December 13, 2016. 3 Approve the List of Demands RECOMMENDATION: 3.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Approve the City Treasurer's Report as of November 30, 2016 RECOMMENDATION: 4.1 That the City Council approve and file the City Treasurer's Report as of November 30, 2016. 5 Approve Annual Citywide Records Retention Schedule and Records Destruction RECOMMENDATION: 5.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING REVISIONS TO THE ESTABLISHED CITYWIDE RECORDS RETENTION SCHEDULE, THEREBY AMENDING AND RESTATING THE RECORDS RETENTION POLICY, AND APPROVING THE DESTRUCTION OF CERTAIN RECORDS 3 6 Approve Annual Boards and Commissions Handbook for Calendar Year 2017 RECOMMENDATION: 6.1 That the City Council approve the annual Boards and Commissions Handbook for calendar year 2017. 7 Approve Annual Legislative Platform for Calendar Year 2017 RECOMMENDATION: 7.1 That the City Council approve the annual Legislative Platform for calendar year 2017. 8 Award a Consultant Services Agreement with Triad Consulting & System Design Group, LLC for Design, Vendor Selection, and Proiect Management Services for a Surveillance System RECOMMENDATION: 8.1 Award a three-year Consultant Services Agreement with Triad Consulting & System Design Group, LLC, in an amount not to exceed $153,150, for Design, Vendor Selection, and Project Management Services for a Surveillance System; 8.2 Authorize the City Manager to approve Contract Change Orders up to 10% of the contract amount of $15,315. 9 Adopt Resolutions and Authorize Execution of Related Agreements and Documents for the Implementation of a Local Transaction and Use Tax (Measure S) RECOMMENDATION: 9.1 Adopt a resolution entitled: RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING THE MAYOR TO EXECUTE AGREEMENTS WITH THE STATE BOARD OF EQUALIZATION FOR IMPLEMENTATION OF A LOCAL TRANSACTIONS AND USE TAX 9.2 Adopt a resolution entitled: RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING THE EXAMINATION OF TRANSACTIONS (SALES) AND USE TAX RECORDS 4 9.3 Adopt a resolution entitled: RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING THE CITY MANAGER TO EXECUTE ON BEHALF OF THE CITY CERTAIN AGREEMENTS AND DOCUMENTS WITH THE STATE BOARD OF EQUALIZATION FOR IMPLEMENTATION OF A LOCAL TRANSACTIONS AND USE TAX ******************** RECESS CITY COUNCIL MEETING TO SCHEDULED MEETINGS OF THE TEMECULA COMMUNITY SERVICES DISTRICT, THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, THE TEMECULA HOUSING AUTHORITY, AND THE TEMECULA PUBLIC FINANCING AUTHORITY ******************** 5 TEMECULA COMMUNITY SERVICES DISTRICT MEETING Next in Order: Ordinance: CSD 17-01 Resolution: CSD 17-01 CALL TO ORDER: President Jeff Comerchero ROLL CALL: DIRECTORS: Edwards, Naggar, Rahn, Stewart, Comerchero CSD PUBLIC COMMENTS A total of 30 minutes is provided for members of the public to address the Board of Directors on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the Board of Directors on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form may be filled out and filed with the City Clerk prior to the Board of Directors addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or District Business items on the agenda, a Request to Speak form may be filed with the City Clerk prior to the Board of Directors addressing that item. Each speaker is limited to five minutes. CSD CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Temecula Community Services District request specific items be removed from the Consent Calendar for separate action. 10 Approve the Action Minutes of December 13, 2016 RECOMMENDATION: 10.1 Approve the action minutes and of December 13, 2016; 10.2 Approve the Joint Meeting of the City Council/Temecula Community Services District action minutes of December 13, 2016. CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTORS REPORTS CSD ADJOURNMENT Next regular meeting: Tuesday, January 24, 2017, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. 6 SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY MEETING Next in Order: Ordinance: SARDA 17-01 Resolution: SARDA 17-01 CALL TO ORDER: Chairperson Maryann Edwards ROLL CALL: DIRECTORS: Comerchero, Naggar, Rahn, Stewart, Edwards SARDA PUBLIC COMMENTS A total of 15 minutes is provided for members of the public to address the Board of Directors on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the Board of Directors on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form may be filled out and filed with the City Clerk prior to the Board of Directors addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or Agency Business items on the agenda, a Request to Speak form may be filed with the City Clerk prior to the Board of Directors addressing that item. Each speaker is limited to five minutes. SARDA CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Successor Agency to the Temecula Redevelopment Agency request specific items be removed from the Consent Calendar for separate action. 11 Approve the Action Minutes of December 13, 2016 RECOMMENDATION: 11.1 Approve the action minutes of December 13, 2016; 11.2 Approve the Joint Meeting of the City Council/Successor Agency to the Temecula Redevelopment Agency action minutes of December 13, 2016. SARDA EXECUTIVE DIRECTOR REPORT SARDA BOARD OF DIRECTORS REPORTS SARDA ADJOURNMENT Next regular meeting: Tuesday, January 24, 2017, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. 7 TEMECULA PUBLIC FINANCING AUTHORITY MEETING Next in Order: Ordinance: TPFA 17-01 Resolution: TPFA 17-01 CALL TO ORDER: Chairperson Maryann Edwards ROLL CALL: DIRECTORS: Comerchero, Naggar, Rahn, Stewart, Edwards TPFA PUBLIC COMMENTS A total of 15 minutes is provided for members of the public to address the Board of Directors on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the Board of Directors on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form may be filled out and filed with the City Clerk prior to the Board of Directors addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or Authority Business items on the agenda, a Request to Speak form may be filed with the City Clerk prior to the Board of Directors addressing that item. Each speaker is limited to five minutes. TPFA BUSINESS 12 Temecula Public Financing Authority Community Facilities District No. 16-01 (Roripaugh Ranch Phase 2) 2017 Special Tax Bonds — Random Selection of Board Member to Achieve a Quorum of Four for Consideration of Approval of Issuance of the 2017 Bonds RECOMMENDATION: 12.1 The Secretary of Board shall randomly select either Board Member Comerchero or Board Member Naggar in order to achieve a four -member quorum of the Temecula Public Financing Authority ("Authority") Board of Directors required consider the approval of the issuance of the Temecula Public Financing Authority Community Facilities District No. 16-01 (Roripaugh Ranch Phase 2) 2017 Special Tax Bonds ("2017 Bonds") and for all matters relating to approval of the Butterfield Stage Road Phase 3 public improvement project by the Authority Board of Directors that may require a four-fifths vote of the Board. TPFA EXECUTIVE DIRECTOR REPORT TPFA BOARD OF DIRECTORS REPORTS TPFA ADJOURNMENT Next regular meeting: Tuesday, January 24, 2017, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. 8 TEMECULA HOUSING AUTHORITY — No Meeting RECONVENE TEMECULA CITY COUNCIL PUBLIC HEARING Any person may submit written comments to the City Council before a public hearing or may appear and be heard in support of or in opposition to the approval of the project(s) at the time of the hearing. If you challenge any of the project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to, the public hearing. 13 Amend and Adopt the 2016 California Building Codes RECOMMENDATION: 13.1 That the City Council adopt the Ordinance introduced on December 13, 2016: ORDINANCE NO. 16-12 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING SECTIONS 15.04.010 THROUGH 15.04.080, INCLUSIVE, OF THE TEMECULA MUNICIPAL CODE TO ADOPT BY REFERENCE THE 2016 EDITIONS OF THE CALIFORNIA BUILDING CODE; CALIFORNIA MECHANICAL CODE; CALIFORNIA PLUMBING CODE; CALIFORNIA ELECTRICAL CODE; CALIFORNIA ADMINISTRATIVE CODE; CALIFORNIA ENERGY CODE; CALIFORNIA GREEN BUILDING STANDARDS CODE; CALIFORNIA HISTORICAL BUILDING CODE; CALIFORNIA EXISTING BUILDING CODE; CALIFORNIA RESIDENTIAL CODE; AND CALIFORNIA REFERENCE STANDARDS CODE; TOGETHER WITH CERTAIN AMENDMENTS, ADDITIONS AND DELETIONS TO SAID CODES 14 Amend and Adopt the 2016 California Fire Code RECOMMENDATION: 14.1 That the City Council adopt the Ordinance introduced on December 13, 2016: ORDINANCE NO. 16-14 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING BY REFERENCE THE 2016 EDITION OF THE CALIFORNIA FIRE CODE BASED ON THE 2015 INTERNATIONAL FIRE CODE, IN ITS ENTIRETY, REGULATING AND GOVERNING THE SAFEGUARD OF LIFE AND PROPERTY FROM FIRE AND EXPLOSION HAZARDS ARISING FROM THE STORAGE, HANDLING AND USE OF HAZARDOUS SUBSTANCES, MATERIALS AND DEVICES, AND FROM CONDITIONS HAZARDOUS TO LIFE OR PROPERTY IN THE OCCUPANCY OF BUILDINGS AND PREMISES IN THE CITY OF TEMECULA, INCLUDING 9 CERTAIN AMENDMENTS, ADDITIONS, AND DELETIONS, AND PROVIDING FOR THE ISSUANCE OF PERMITS AND THE COLLECTION OF FEES 15 Consider Planning Application PA16-1657, a Major Modification Application to Allow Revisions to a Previously Approved Car Wash Generally Located at the Northwest corner of Jefferson Avenue and Del Rio Road at 28111 Jefferson Avenue RECOMMENDATION: 15.1 That the City Council consider a resolution entitled: RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING PLANNING APPLICATION PA16-1657, A MAJOR MODIFICATION APPLICATION TO ALLOW REVISIONS TO A RECENTLY APPROVED CAR WASH GENERALLY LOCATED AT THE NORTHWEST CORNER OF JEFFERSON AVENUE AND DEL RIO ROAD AT 28111 JEFFERSON AVENUE (APN: 921-060-006) CITY COUNCIL BUSINESS 16 Amend the Agreement for Law Enforcement Services Between the City of Temecula and the County of Riverside Funding an Additional 11 Sworn Officers RECOMMENDATION: 16.1 Approve the Amendment to the Agreement for Law Enforcement Services between the City of Temecula and the County of Riverside (Agreement), adjusting the police officer count; 16.2 Approve an Appropriation of $895,115 to the Police Department FY2016-17 Operating Budget, for salaries, benefits, training and equipment costs related to the additional police officer positions (for three months). 17 Selection of 2017 City Council Committees RECOMMENDATION: 17.1 That the City Council consider and appoint members to serve on various City Council Committees for calendar year 2017. 10 JOINT MEETING OF THE CITY COUNCIL, PLANNING COMMISSION AND OLD TOWN LOCAL REVIEW BOARD 18 Conduct Annual Joint Meeting Between the City Council and the Planning Commission RECOMMENDATION: 18.1 That the City Council conduct the annual joint meeting between the City Council and the Planning Commission. 19 Conduct Annual Joint Meeting Between the City Council and the Old Town Local Review Board RECOMMENDATION: 19.1 That the City Council conduct the annual joint meeting between the City Council and the Old Town Local Review Board. BOARD/COMMISSION REPORTS CITY MANAGER REPORT CITY ATTORNEY REPORT ADJOURNMENT Next regular meeting: Tuesday, January 24, 2017, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. NOTICE TO THE PUBLIC The agenda packet (including staff reports and public Closed Session information) will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula) after 4:00 PM the Friday before the City Council meeting. At that time, the agenda packet may also be accessed on the City's website — www.cityoftemecula.org — and will be available for public viewing at the respective meeting. Supplemental material received after the posting of the Agenda Any supplemental material distributed to a majority of the City Council regarding any item on the agenda, after the posting of the agenda, will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula, 8:00 AM — 5:00 PM). In addition, such material will be made available on the City's website — www.cityoftemecula.org — and will be available for public review at the respective meeting. If you have questions regarding any item on the agenda for this meeting, please contact the City Clerk's Department, (951) 694- 6444. 11 PRESENTATIONS City of Temecula Certificate of Achievement Presented on behalf of the City Council and the Citizens of the City of Temecula to: Rancho Christian High School California State Champions Football Team The City of Temecula congratulates the Rancho Christian High School football team on their outstanding accomplishment and effort in earning the Division 6-AA California State Champions title. The Eagles also won the titles of Southern California Regional Champions and CIF Section Champions. We are proud of the Rancho Christian High School football team's dedication and talent and we wish them continued success in the sport of football and with their future endeavors. IN WITNESS WHEREOF, I have hereunto affixed my hand and official seal this tenth day of January, 2017. Maryann Edwards, Mayor Randi Johl, City Clerk City of Temecula Certificate of Achievement Presented on behalf of the City Council and the Citizens of the City of Temecula to: Rancho Christian High School California State Champions Football Team Coaches The City of Temecula congratulates the outstanding Rancho Christian High School football team coaches whose efforts guided the team to earn the Division 6-AA California State Champions title. The Eagles also won the titles of Southern California Regional Champions and CIF Section Champions. We would like to thank the coaches of the Rancho Christian High School football team for their leadership and dedication to these young athletes and acknowledge their contributions to their lives and to the City of Temecula. IN WITNESS WHEREOF, I have hereunto affixed my hand and official seal this tenth day of January, 2017. Maryann Edwards, Mayor Randi Johl, City Clerk CITY COUNCIL CONSENT Item No. 1 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl, City Clerk DATE: January 10, 2017 SUBJECT: Waive Reading of Standard Ordinances and Resolutions PREPARED BY: Randi Johl, City Clerk RECOMMENDATION: That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. BACKGROUND: The City of Temecula is a general law city formed under the laws of the State of California. With respect to adoption of ordinances and resolutions, the City adheres to the requirements set forth in the Government Code. Unless otherwise required, the full reading of the text of standard ordinances and resolutions is waived. FISCAL IMPACT: None ATTACHMENTS: None Item No. 2 ACTION MINUTES TEMECULA CITY COUNCIL REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA DECEMBER 13, 2016 – 7:00 PM 5:30 PM - The City Council convened in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matters: 1. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(1) with respect to two matters of pending litigation: (1) Aghapy Group v. City of Temecula, Riverside County Superior Court No. MCC1601065; and (2) Michael Hill v. City of Temecula, Riverside Superior Court No. RIC1501349. 2. Performance Evaluation—City Manager. Pursuant to Government Code Section 54957 to enable the City Council to evaluate the City Manager as required by his contract and to define goals and performance objectives. 3. CONFERENCE WITH LEGAL COUNSEL—POTENTIAL LITIGATION. (Supplemental Item) The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(2) with respect to one matter of potential litigation involving the Claim of Granite Construction Co. relating to the Main Street Bridge Over Murrieta Creek (Replacement) Project (PW03-05) pursuant to the Government Claims Act. A point has been reached where, in the opinion of the City Attorney, based on existing facts and circumstances, there is a significant exposure to litigation involving the City. At 5:30 PM Mayor Naggar called the City Council meeting to order and recessed to Closed Session to consider the matters described on the Closed Session agenda. The City Council meeting convened at 7:01 PM CALL TO ORDER: Mayor Mike Naggar Prelude Music: Great Oak High School Choir Invocation: Aaron Adams Flag Salute: Council Member McCracken ROLL CALL: Comerchero, Edwards, McCracken, Rahn, Naggar Action Minutes 121316 1 PRESENTATIONS/PROCLAMATIONS Presentation of Certificate of Appreciation to Susan Miyamoto Presentation by Western Riverside Council of Governments (WRCOG) for Regional Street Light Acquisition Program Presentation by Friends of the Folds of Honor to Folds of Honor for the Scholarship Program PUBLIC COMMENTS The following individuals addressed the City Council: • Teri Biancardo • Daniel Bracamonter • PT Rothschild CITY COUNCIL REPORTS CONSENT CALENDAR 1 Waive Reading of Standard Ordinances and Resolutions - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 1.1 That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. 2 Approve the Action Minutes of November 15, 2016 - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 2.1 That the City Council approve the action minutes of November 15, 2016. Action Minutes 121316 2 3 Approve the List of Demands - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 3.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16-71 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Approve the City Treasurer's Report as of October 31, 2016 - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 4.1 That the City Council approve and file the City Treasurer's Report as October 31, 2016. 5 Approve Financial Statements for the 1st Quarter Ended September 30, 2016 - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 5.1 Receive and file the Financial Statements for the 1st Quarter Ended September 30, 2016; 5.2 Approve an appropriation of $2,000 in Fund 160 Supplemental Law Enforcement Services Fund (SLESF) Transfer out. 6 Adopt Ordinance 16-11 Amending Title 17 of the Temecula Municipal Code to Add a New Article XV (Gateway to Temecula Planned Development Overlay District -14) to Chapter 17.22 to Revise the Zoning Designation from Professional Office (PO) to Planned Development Overlay 14 (PDO -14) on an 8.79 Acre Site Generally Located on the Northwest Corner of Temecula Parkway and La Paz Road (APN 922-170-014, 922-170-015, 922-170-013, and 922-170-012) (PA14-0167), and Amending the Temecula Zoning Map (Second Reading) - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. Action Minutes 121316 3 RECOMMENDATION: 6.1 That the City Council adopt an ordinance entitled: ORDINANCE NO. 16-11 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING TITLE 17 (ZONING) OF THE TEMECULA MUNICIPAL CODE TO ADD A NEW ARTICLE XV (GATEWAY TO TEMECULA PLANNED DEVELOPMENT OVERLAY DISTRICT -14) TO CHAPTER 17.22 (PLANNED DEVELOPMENT OVERLAY ZONING DISTRICT) TO REVISE THE ZONING DESIGNATION FROM PROFESSIONAL OFFICE (PO) TO PLANNED DEVELOPMENT OVERLAY 14 (PDO -14) ON AN 8.79 ACRE SITE GENERALLY LOCATED ON THE NORTHWEST CORNER OF TEMECULA PARKWAY AND LA PAZ ROAD (APN 922-170-014, 922-170-015, 922-170-013, AND 922-170-012) (PA14-0167), AND AMENDING THE TEMECULA ZONING MAP 7 Approve Recommendation for Community Service Funding Program for Fiscal Year 2016-17 - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 7.1 That the City Council approve the Community Service Funding Ad Hoc Subcommittee's recommendation to allocate a total of $64,108 to fund 19 out of 26 grant applications received from nonprofit organizations for the Fiscal Year 2016-17 Community Service Funding Program. 8 Approve U.S. House of Representatives District Office Lease Amendment with Congressman Duncan Hunter at the Temecula Civic Center - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 8.1 That the City Council approve U.S. House of Representatives District Office Lease Amendment with Congressman Duncan Hunter to extend the lease term until January 2, 2019 at the Temecula Civic Center. Action Minutes 121316 4 9 Approve a Subordination and Intercreditor Agreement Between the City of Temecula as Housing Successor and Citibank, N.A., Regarding the Madera Vista Apartments Located at 44155 Margarita Road - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 9.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16-72 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA MAKING FINDINGS AND APPROVING SUBORDINATION AGREEMENTS WITH CITIBANK, N.A. AND THE COUNTY OF RIVERSIDE TO FACILITATE CITIBANK, N.A. AND COUNTY CONSTRUCTION LOANS FOR THE MADERA VISTA APARTMENTS DEVELOPMENT 10 Approve a Subordination Agreement Between the City of Temecula as Housing Successor and the County of Riverside Regarding the Madera Vista Apartments Located at 44155 Margarita Road - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 10.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16-73 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA MAKING FINDINGS AND APPROVING SUBORDINATION AGREEMENTS WITH CITIBANK, N.A. AND THE COUNTY OF RIVERSIDE TO FACILITATE CITIBANK, N.A. AND COUNTY CONSTRUCTION LOANS FOR THE MADERA VISTA APARTMENTS DEVELOPMENT 11 Approve the Second Amendment to the Agreement for Consulting Services with Environmental Science Associates for an Environmental Impact Report for the Proposed Cypress Ridge Development - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 11.1 That the City Council approve the Second Amendment to the Agreement for Consultant Services with Environmental Science Associates, in the amount of $12,160, for a total agreement amount of $171,910, for the preparation of an Environmental Impact Report for the proposed Cypress Ridge Development. Action Minutes 121316 5 12 Approve the Cooperative Agreement with the County of Riverside for the Administration, Design, and Construction of Rancho California Road Widening as Part of the Butterfield Stage Road — Phase III, PW15-11 - Approved Staff Recommendation (3-0-2, Council Member Comerchero and Council Member Naggar abstained) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Edwards, McCracken and Rahn with Council Member Comerchero and Council Member Naggar abstaining. RECOMMENDATION: 12.1 That the City Council approve the Cooperative Agreement with the County of Riverside for the administration, design, and construction of the Rancho California Road as part of the Butterfield Stage Road — Phase III, PW15-11. 13 Approve the Agreement for Purchase of Equipment with Crafco, Inc., for the Purchase of a Crack Sealing Machine - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 13.1 That the City Council approve the Agreement for Purchase of Equipment with Crafco, Inc., in the amount of $62,750.05, for the purchase of a Crack Sealing Machine for the Department of Public Works, Streets Maintenance Division. 14 Award a Construction Contract to L.C. Paving & Sealing, Inc., for the Ynez Road Sidewalk (Pauba Road to Portraits Lane), PW15-12 - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 14.1 Award a Construction Contract to L.C. Paving & Sealing, Inc., in the amount of $64,462, for Ynez Road Sidewalk (Pauba Road to Portraits Lane), PW15-12; 14.2 Authorize the City Manager to approve change orders not to exceed the contingency amount of $6,446.20, which is equal to 10% of the contract amount; 14.3 Make a finding that Ynez Road Sidewalk (Pauba Road to Portraits Lane), PW15-12, is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. Action Minutes 121316 6 15 Adopt a Resolution Authorizing the Approval of Master Agreement No. 08-5459F15; an Agreement Between the City of Temecula (the Administering Agency) and the State (Caltrans) for Federal -Aid Projects) - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 15.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16-74 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING THE CITY MANAGER TO EXECUTE THE MASTER AGREEMENT ADMINISTERING AGENCY -STATE AGREEMENT FOR FEDERAL -AID PROJECTS AND ALL PERTINENT PROGRAM SUPPLEMENT AGREEMENTS TO AGREEMENT NO. 08-5459F15 16 Reject All Bids for the Installation of Sam Hicks Monument Park Playground Enhancement, PW12-20 and Authorize the Department of Public Works to Re -advertise the Project for Bids - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 16.1 Reject all Construction Bids for the Installation of Sam Hicks Monument Park Playground Enhancement, PW12-20; 16.2 Authorize the Department of Public Works to re -advertise the Sam Hicks Monument Park Playground Enhancement, PW12-20 for Construction Bids. 17 Approve Plans and Specifications, and Authorize the Solicitation of Construction Bids for the Overland Drive Extension (Commerce Center Drive to Enterprise Circle West), PW16-06 - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 17.1 That the City Council approve the Plans and Specifications, and Authorize the Department of Public Works to Solicit Construction Bids for the Overland Drive Extension (Commerce Center Drive to Enterprise Circle West), PW16-06. Action Minutes 121316 7 RECESS At 8:03 PM, the City Council recessed and convened as the Temecula Community Services District Meeting and the Successor Agency to the Temecula Redevelopment Agency Meeting. At 8:38 PM, the City Council resumed with the remainder of the City Council Agenda. JOINT MEETING OF THE CITY COUNCIL/SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY BUSINESS 22 Approve a Disposition and Development Agreement for the Town Square Marketplace Development Between the Successor Agency to the Temecula Redevelopment Agency, the City of Temecula, and Town Square Marketplace Old Town, LLC. Located at APNs 922-360-004, 005, 006, 007 - Approved Staff Recommendation (5-0) Council Member Naggar made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 22.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16-75 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING A DISPOSITION AND DEVELOPMENT AGREEMENT BY AND AMONG THE CITY OF TEMECULA, SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, AND TOWN SQUARE MARKETPLACE OLD TOWN, LLC CONVEYING APPROXIMATELY ONE ACRE OF PROPERTY LOCATED ON MAIN STREET WEST OF MERCEDES STREET 22.2 That the Successor Agency to the Temecula Redevelopment Agency adopt a resolution entitled: RESOLUTION NO. SARDA 16-04 A RESOLUTION OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING A DISPOSITION AND DEVELOPMENT AGREEMENT BY AND AMONG THE CITY OF TEMECULA, SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, AND TOWN SQUARE MARKETPLACE OLD TOWN, LLC CONVEYING APPROXIMATELY ONE ACRE OF PROPERTY LOCATED ON MAIN STREET WEST OF MERCEDES STREET ADJOURNMENT OF JOINT MEETING RECONVENE TEMECULA CITY COUNCIL Action Minutes 121316 8 PUBLIC HEARING 23 Amendment and Adoption of the 2016 California Building Standards Codes - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 23.1 Adopt a resolution entitled: RESOLUTION NO. 16-76 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA MAKING EXPRESS FINDINGS AND DETERMINATIONS THAT MODIFICATIONS TO THE 2016 BUILDING, RESIDENTIAL, PLUMBING, MECHANICAL AND ELECTRICAL CODES, AS ADOPTED BY THE CITY OF TEMECULA, ARE REASONABLY NECESSARY BECAUSE OF LOCAL CLIMATIC, GEOLOGICAL AND/OR TOPOGRAPHICAL CONDITIONS 23.2 Introduce and read by title only an ordinance entitled: ORDINANCE NO. 16-12 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING SECTIONS 15.04.010 THROUGH 15.04.080, INCLUSIVE, OF THE TEMECULA MUNICIPAL CODE TO ADOPT BY REFERENCE THE 2016 EDITIONS OF THE CALIFORNIA BUILDING CODE; CALIFORNIA MECHANICAL CODE; CALIFORNIA PLUMBING CODE; CALIFORNIA ELECTRICAL CODE; CALIFORNIA ADMINISTRATIVE CODE; CALIFORNIA ENERGY CODE; CALIFORNIA GREEN BUILDING STANDARDS CODE; CALIFORNIA HISTORICAL BUILDING CODE; CALIFORNIA EXISTING BUILDING CODE; CALIFORNIA RESIDENTIAL CODE; AND CALIFORNIA REFERENCE STANDARDS CODE; TOGETHER WITH CERTAIN AMENDMENTS, ADDITIONS AND DELETIONS TO SAID CODES Action Minutes 121316 9 23.3 Read by title only and adopt by a 4/5th vote the following urgency ordinance: ORDINANCE NO. 16-13 AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING SECTIONS 15.04.010 THROUGH 15.04.080, INCLUSIVE, OF THE TEMECULA MUNICIPAL CODE TO ADOPT BY REFERENCE THE 2016 EDITIONS OF THE CALIFORNIA BUILDING CODE; CALIFORNIA MECHANICAL CODE; CALIFORNIA PLUMBING CODE; CALIFORNIA ELECTRICAL CODE; CALIFORNIA ADMINISTRATIVE CODE; CALIFORNIA ENERGY CODE; CALIFORNIA GREEN BUILDING STANDARDS CODE; CALIFORNIA HISTORICAL BUILDING CODE; CALIFORNIA EXISTING BUILDING CODE; CALIFORNIA RESIDENTIAL CODE; AND CALIFORNIA REFERENCE STANDARDS CODE; TOGETHER WITH CERTAIN AMENDMENTS, ADDITIONS AND DELETIONS TO SAID CODES AND DECLARING THE URGENCY THEREOF 24 Amendment and Adoption of the 2016 California Fire Code - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 24.1 Adopt a resolution entitled: RESOLUTION NO. 16-77 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA MAKING EXPRESS FINDINGS AND DETERMINATIONS THAT MODIFICATIONS TO THE CALIFORNIA FIRE CODE, 2016 EDITION, ARE REASONABLY NECESSARY BECAUSE OF LOCAL CLIMATIC, GEOLOGICAL AND/OR TOPOGRAPHICAL CONDITIONS Action Minutes 121316 10 24.2 Introduce and read by title only an ordinance entitled: ORDINANCE NO. 16-14 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING BY REFERENCE THE 2016 EDITION OF THE CALIFORNIA FIRE CODE BASED ON THE 2015 INTERNATIONAL FIRE CODE, IN ITS ENTIRETY, REGULATING AND GOVERNING THE SAFEGUARD OF LIFE AND PROPERTY FROM FIRE AND EXPLOSION HAZARDS ARISING FROM THE STORAGE, HANDLING AND USE OF HAZARDOUS SUBSTANCES, MATERIALS AND DEVICES, AND FROM CONDITIONS HAZARDOUS TO LIFE OR PROPERTY IN THE OCCUPANCY OF BUILDINGS AND PREMISES IN THE CITY OF TEMECULA, INCLUDING CERTAIN AMENDMENTS, ADDITIONS, AND DELETIONS, AND PROVIDING FOR THE ISSUANCE OF PERMITS AND THE COLLECTION OF FEES 24.3 Read by title only and adopt by a 4/5th vote the following urgency ordinance: ORDINANCE NO. 16-15 AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING BY REFERENCE THE 2016 EDITION OF THE CALIFORNIA FIRE CODE BASED ON THE 2015 INTERNATIONAL FIRE CODE, IN ITS ENTIRETY, REGULATING AND GOVERNING THE SAFEGUARD OF LIFE AND PROPERTY FROM FIRE AND EXPLOSION HAZARDS ARISING FROM THE STORAGE, HANDLING AND USE OF HAZARDOUS SUBSTANCES, MATERIALS AND DEVICES, AND FROM CONDITIONS HAZARDOUS TO LIFE OR PROPERTY IN THE OCCUPANCY OF BUILDINGS AND PREMISES IN THE CITY OF TEMECULA, INCLUDING CERTAIN AMENDMENTS, ADDITIONS, AND DELETIONS, AND PROVIDING FOR THE ISSUANCE OF PERMITS AND THE COLLECTION OF FEES, AND DECLARING THE URGENCY THEREOF Action Minutes 121316 11 JOINT MEETING OF THE CITY COUNCIL/TEMECULA COMMUNITY SERVICES DISTRICT BUSINESS • Wayne Hall addressed the City Council on Item 25 25 Accept the November 8, 2016 General Municipal Election Declaration of Results - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member Rahn; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 25.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16-78 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 8, 2016, DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW 26 Appointment of Mayor and Mayor Pro Tem for Calendar Year 2017 - Approved Staff Recommendation (5-0) Council Member Naggar made the motion to appoint Council Member Edwards as Mayor and Council Member Rahn as Mayor Pro Tem; it was seconded by Council Member Comerchero; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 26.1 Appoint the Mayor, effective January 1, 2017, to preside until December 31, 2017; 26.2 Appoint the Mayor Pro Tem, effective January 1, 2017, to hold this office until December 31, 2017. 27 Appointment of President and Vice -President of the Temecula Community Services District for Calendar Year 2017 - Approved Staff Recommendation (5-0) Director Naggar made the motion to appoint Director Comerchero as President and Director Stewart as Vice -President; it was seconded by Director Edwards; and electronic vote reflected approval by Directors Edwards, McCracken, Naggar, Rahn and Comerchero. RECOMMENDATION: 27.1 Appoint the President, effective January 1, 2017, to preside until December 31, 2017; 27.2 Appoint the Vice -President, effective January 1, 2017, to hold this office until December 31, 2017. Action Minutes 121316 12 ADJOURNMENT OF JOINT MEETING DEPARTMENTAL REPORTS 28 Community Development Department Monthly Report BOARD/COMMISSION REPORTS CITY MANAGER REPORT CITY ATTORNEY REPORT The City attorney made the following report on actions taken in closed session. The City Council by a vote of 4-0, with Council Member Rahn absent, approved a settlement of the Hill v. Temecula case in the amount of $27,500 and authorized the City Manager to approve the settlement documents. The City Council by a vote of 4-0, with Council Member Rahn absent, authorized the City Attorney's Office to: (1) defend the City in the Aghapy Group, Inc. v. Temecula, lawsuit; and (2) file a cross-complaint for damages and declaratory relief against Aghapy Group, Inc., and Allied World, the performance and payment bond surety. The City Council by a vote of 4-0, with Council Member Rahn absent, approved a settlement with Granite Construction Co. in the amount of $395,000 with respect to the Claim of Granite Construction Co., that will be reimbursed by the State, and authorized the City Manager to execute the change order and agreements to implement this settlement. Council Member Rahn joined the closed session at 6:10 pm for the City Manager's evaluation item. No other reportable actions were taken. ADJOURNMENT At 9:38 PM, the City Council meeting was formally adjourned to Tuesday, January 10, 2017, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. Michael S. Naggar, Mayor ATTEST: Randi Johl, City Clerk [SEAL] Action Minutes 121316 13 Item No. 3 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jennifer Hennessy, Finance Director DATE: January 10, 2017 SUBJECT: Approve the List of Demands PREPARED BY: Pascale Brown, Accounting Manager Jada Shafe, Accounting Technician II RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A BACKGROUND: All claims and demands are reported and summarized for review and approval by the City Council on a routine basis at each City Council meeting. The attached claims represent the paid claims and demands since the last City Council meeting. FISCAL IMPACT: All claims and demands were paid from appropriated funds or authorized resources of the City and have been recorded in accordance with the City's policies and procedures. ATTACHMENTS: 1. Resolution 2. List of Demands RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the following claims and demands as set forth in Exhibit A, on file in the office of the City Clerk, has been reviewed by the City Manager's Office and that the same are hereby allowed in the amount of $5,613,795.98. Section 2. The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 10th day of January, 2017. Maryann Edwards, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 17- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 10th day of January, 2017, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk CITY OF TEMECULA LIST OF DEMANDS 12/08/2016 TOTAL CHECK RUN $ 1,712,560.83 12/15/2016 TOTAL CHECK RUN 3,460,183.07 12/08/2016 TOTAL PAYROLL RUN: 20,677.05 12/15/2016 TOTAL PAYROLL RUN: 420,375.03 TOTAL LIST OF DEMANDS FOR 01/10/2017 COUNCIL MEETING: $ 5,613,795.98 DISBURSEMENTS BY FUND: CHECKS: CITY OF TEMECULA LIST OF DEMANDS 001 GENERAL FUND $ 3,384,390.14 125 PEG PUBLIC EDUCATION & GOVERNMENT 32,015.39 135 BUSINESS INCUBATOR RESOURCE 1,301.15 140 COMMUNITY DEV BLOCK GRANT 3,771.53 165 AFFORDABLE HOUSING 5,173.61 190 TEMECULA COMMUNITY SERVICES DISTRICT 233,574.04 192 TCSD SERVICE LEVEL B STREET LIGHTS 92.71 194 TCSD SERVICE LEVEL D REFUSE RECYCLING 960.55 196 TCSD SERVICE LEVEL 'Z" LAKE PARK MAINT. 4,020.48 197 TEMECULA LIBRARY FUND 11,506.50 210 CAPITAL IMPROVEMENT PROJECTS FUND 537,825.86 277 CFD-RORIPAUGH 351.00 300 INSURANCE FUND 10,159.88 305 WORKER'S COMPENSATION 5,000.00 320 INFORMATION TECHNOLOGY 41,639.15 330 CENTRAL SERVICES 4,866.16 340 FACIL1TIES 38,413.58 380 SARDA DEBT SERVICE FUND 848,812.03 472 CFD 01-2 HARVESTON A&B DEBT SERVICE 18.04 473 CFD 03-1 CROWNS HILL DEBT SERVICE FUND 2,205.04 474 AD03-4 JOHN WARNER ROAD DEBT SERVICE 18.04 475 C11)03-3 WOLF CREEK DEBT SERVICE FUND 18.04 476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 18.04 477 CFD 03-02 RORIPAUGH DEBT SERVICE FUND 108.29 501 SERVICE LEVEL"C'ZONE 1 SADDLEWOOD 89.79 502 SERVICE LEVEL"C'ZONE 2 WINCHESTER CREEK 97.96 503 SERVICE LEVEL"C'ZONE 3 RANCHO HIGHLANDS 112.95 504 SERVICE LEVEL"C'ZONE 4 THE VINEYARDS 29.42 505 SERVICE LEVEL"C'ZONE 5 SIGNET SERIES 165.09 506 SERVICE LEVEL"C'ZONE 6 WOODCREST COUNTRY 35.71 507 SERVICE LEVEL"C'ZONE 7 RIDGEVIEW 64.56 508 SERVICE LEVEL"C'ZONE 8 VILLAGE GROVE 328.09 509 SERVICE LEVEL"C'ZONE 9 RANCHO SOLANA 24.53 510 SERVICE LEVEL"C'ZONE 10 MARTINIQUE 28.48 511 SERVICE LEVEL"C'ZONE 11 MEADOWVIEW 27.08 512 SERVICE LEVEL"C'ZONE 12 VINTAGE HILLS 265.90 513 SERVICE LEVEL"C'ZONE 13 PRESLEY DEVELOP. 159.15 514 SERVICE LEVEL"C'ZONE 14 MORRISON HOMES 80.17 515 SERVICE LEVEL"C'ZONE 15 BARCLAY ESTATES 31.16 516 SERVICE LEVEL"C'ZONE 16 TRADEWINDS 980.98 517 SERVICE LEVEL"C'ZONE 17 MONTE VISTA 25.28 518 SERVICE LEVEL"C'ZONE 18 TEMEKU HILLS 215.06 519 SERVICE LEVEL"C'ZONE 19 CHANTEMAR 96.47 520 SERVICE LEVEL"C'ZONE 20 CROWNE HILL 254.65 521 SERVICE LEVEL"C'ZONE 21 VAIL RANCH 1,961.97 522 SERVICE LEVEL"C'ZONE 22 SUTTON PLACE 28.90 523 SERVICE LEVEL"C'ZONE 23 PHEASINT RUN 28.18 524 SERVICE LEVEL"C'ZONE 24 HARVESTON 566.47 525 SERVICE LEVEL"C'ZONE 25 SERENA HILLS 51.57 526 SERVICE LEVEL"C'ZONE 26 GALLERYTRADITION 25.20 527 SERVICE LEVEL"C'ZONE 27 AVONDALE 33.94 528 SERVICE LEVEL"C'ZONE 28 WOLF CREEK 673.98 529 SERVICE LEVEL"C'ZONE 29 GALLERY PORTRAIT 1.96 $ 5,172,743.90 CITY OF TEMECULA LIST OF DEMANDS 001 GENERAL FUND $ 269,406.15 135 BUSINESS INCUBATOR RESOURCE 1,738.21 140 COMMUNITY DEV BLOCK GRANT 464.38 165 AFFORDABLE HOUSING 3,390.97 190 TEMECULA COMMUNITY SERVICES DISTRI 111,123.01 192 TCSD SERVICE LEVEL B STREET LIGHTS 255.28 194 TCSD SERVICE LEVEL D REFUSE RECYCLING 2,843.88 196 TCSD SERVICE LEVEL '1," LAKE PARK MAINT 184.98 197 TEMECULA LIBRARY FUND 1,146.32 300 INSURANCE FUND 1,871.88 320 INFORMATION TECHNOLOGY 28,542.23 330 CENTRAL SERVICES 3,586.08 340 FACILITIES 13,494.66 472 CFD 01-2 HARVESTON A&B DEBT SERVICE 62.22 473 CFD 03-1 CROWNE HILL DEBT SERVICE FUND 62.22 474 AD03-4 JOHN WARNER ROAD DEBT SERVICE 62.22 475 CFD03-3 WOLF CREEK DEBT SERVICE FUND 62.22 476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 62.22 477 CFD 03-02 RORIPAUGH DEBT SERVICE FUND 373.29 501 SERVICE LEVEL"C'ZONE 1 SADDLEWOOD 85.35 502 SERVICE LEVEL"C'ZONE 2 WINCHESTER CRE 57.35 503 SERVICE LEVEL"C'ZONE 3 RANCHO HIGHLAND 68.10 504 SERVICE LEVEL"C'ZONE 4 THE VINEYARDS 12.23 505 SERVICE LEVEL"C'ZONE 5 SIGNET SERIES 137.51 506 SERVICE LEVEL"C'ZONE 6 WOODCREST COU 25.07 507 SERVICE LEVEL"C'ZONE 7 RIDGEVIEW 35.27 508 SERVICE LEVEL"C'ZONE 8 VILLAGE GROVE 233.84 509 SERVICE LEVEL"C'ZONE 9 RANCHO SOLANA 2.63 510 SERVICE LEVEL"C'ZONE 10 MARTINIQUE 10.73 511 SERVICE LEVEL"C'ZONE 11 MEADOWVIEW 7.04 512 SERVICE LEVEL"C'ZONE 12 VINTAGE HILLS 155.81 513 SERVICE LEVEL"C'ZONE 13 PRESLEY DEVELO 33.34 514 SERVICE LEVEL"C'ZONE 14 MORRISON HOME 19.24 515 SERVICE LEVEL"C'ZONE 15 BARCLAY ESTAT 16.67 516 SERVICE LEVEL"C'ZONE 16 TRADEWINDS 38.92 517 SERVICE LEVEL"C'ZONE 17 MONTE VISTA 3.19 518 SERVICE LEVEL"C'ZONE 18 TEMEKU HILLS 144.54 519 SERVICE LEVEL"C'ZONE 19 CHANTEMAR 77.24 520 SERVICE LEVEL"C'ZONE 20 CROWNE HILL 209.67 521 SERVICE LEVEL"C'ZONE 21 VAIL RANCH 354.61 522 SERVICE LEVEL"C'ZONE 22 SUTTON PLACE 8.38 523 SERVICE LEVEL"C'ZONE 23 PHEASENT RUN 9.30 524 SERVICE LEVEL"C'ZONE 24 HARVESTON 199.40 525 SERVICE LEVEL"C'ZONE 25 SERENA HILLS 64.19 526 SERVICE LEVEL"C'ZONE 26 GALLERYTRADITI 2.70 527 SERVICE LEVEL"C'ZONE 27 AVONDALE 9.30 528 SERVICE LEVEL"C'ZONE 28 WOLF CREEK 294.10 529 SERVICE LEVEL"C'ZONE 29 GALLERY PORTR 3.94 441,052.08 TOTAL BY FUND: $ 5,613,795.98 apChkLst Final Check List Page: 1 12/08/2016 9:05:59AM CITY OF TEMECULA Bank : union UNION BANK Check # Date Vendor 3159 12/08/2016 005460 U S BANK 3160 12/08/2016 005460 U S BANK Description '07 RDA BONDS DEBT SRVC PMT '06 RDA TABS SERIES A DEBT SRVC PMT 3161 12/08/2016 000444 INSTATAX (EDD) STATE INCOME TAXES PAYMENT 417.62 417.62 3162 12/08/2016 000283 INSTATAX (IRS) FEDERAL INCOME TAXES PAYMENT 2,379.24 2,379.24 Amount Paid Check Total 717,308.86 717,308.86 131,503.17 131,503.17 180282 12/08/2016 004973 ABACHERLI, LINDI TCSD INSTRUCTOR EARNINGS 140.00 140.00 180283 12/08/2016 004802 ADLERHORST INTERNATIONAL Training & equipment:Police K-9 unit 175.00 175.00 INC 180284 12/08/2016 019075 ADORAMA INC 180285 12/08/2016 014170 AHERN RENTALS INC 180286 12/08/2016 006915 ALLIE'S PARTY EQUIPMENT 180287 12/08/2016 009787 ALTEC INDUSTRIES INC MISCA/V SUPPLIES:PEG EQUIPMENT 542.00 CAMERAS, TRIPODS & MEDIA:PEG EQUI 379.75 CAMERAS, TRIPODS & MEDIA:PEG EQUI 42.00 CAMERAS, TRIPODS & MEDIA:PEG EQUI 314.99 CAMERAS, TRIPODS & MEDIA:PEG EQUI 3,219.50 WIRELESS VIDEO TRANSCEIVER:PEG E 5,525.00 10,023.24 EQUIP REPAIR SRVCS: THEATER 540.19 540.19 MISC RENTALS/SUPPLIES & 435.55 435.55 SRVCS:CSD Vehicle repair & maint srvcs: pw 1,062.69 1,062.69 180288 12/08/2016 004240 AMERICAN FORENSIC NURSES PHLEBOTOMY SRVCS:TEMECULA 550.94 (AFN) POLICE PHLEBOTOMY SRVCS:TEMECULA POLIC 84.76 635.70 180289 12/08/2016 019430 AMERICAS YOUTH REFUND:SEC DEP:RM RENTAL:MPSC 200.00 200.00 180290 12/08/2016 013950 AQUA CHILL OF SAN DIEGO NOV 16 DRINKING WATER SRVCS:INFO TECH NOV 16 MAINT SVC DRINKING WATER: Iv NOV 16 MAINT SVCS DRINKING WATER: NOV 16 MAINT SVCS DRINKING WATER: NOV 16 MAINT SVCS DRINKING WATER: NOV 16 WATER SVCS:POLICE STOREFR 180291 12/08/2016 004307 ARCH CHEMICALS, INC. NOV WATER QUALITY MAINT:HARV LAKE/DUCK 28.35 34.83 184.14 28.35 28.35 28.35 332.37 3,900.00 3,900.00 Pagel apChkLst Final Check List Page: 2 12/08/2016 9:05:59AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 180292 12/08/2016 017149 B G P RECREATION, INC. 180293 12/08/2016 006254 BALLET FOLKLORICO 180294 12/08/2016 015592 BAMM PROMOTIONAL PRODUCTS, INC 180295 12/08/2016 018101 BARN STAGE COMPANY INC, THE 180296 12/08/2016 008013 BOSTRE-LE, ANNIE 180297 12/08/2016 013318 CARDENAS, ROBERT 180298 12/08/2016 000131 CARL WARREN & COMPANY INC 180299 12/08/2016 018828 CASC ENGINEERING AND 180300 12/08/2016 004462 CDW, LLC 180301 12/08/2016 018018 CHILDRESS, DEBBORA 180302 12/08/2016 003997 COAST RECREATION INC 180303 12/08/2016 014520 COLD STAR, INC 180304 12/08/2016 009905 COMPRISE TECHNOLOGIES INC 180305 12/08/2016 000442 COMPUTER ALERT SYSTEMS Description TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TOTE BAGS:SISTER CITY VISIT STTLMNT:SPOTLIGHTAT THE MERC 11/27/16 EE COMPUTER PURCHASE PROGRAM EE COMPUTER PURCHASE PROGRAM OCT 16 CLAIM ADJUSTER SERVICES: RISK MGM OCT 16 CNSTRCTN ENG SRVCS: PW CIP DESKTOP, LAPTOPS & MONITOR:COMM SERV TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS REPLCMNT EQUIP:VAIL RANCH PARK CREDIT BILLING ADJ: EXCEEDED QUOTI SNOW:WINTER WONDERLAND 2016 SOFTWARE RENEWAL:TEM PUB LIBRARY REPLACE DUCT DETECTOR:PARKING GARAGE 180306 12/08/2016 012353 CONSTRUCTION TESTING 10/24-10/30 PROJ INSP SVCS: OVERLAND DR. Amount Paid Check Total 2,822.40 1,724.80 4,410.00 628.95 499.80 499.80 10, 585.75 385.00 385.00 770.00 401.51 401.51 588.00 588.00 875.99 875.99 1,650.97 1,650.97 3,249.50 3,249.50 1,400.00 1,400.00 4,092.48 4,092.48 117.60 100.80 218.40 10, 500.20 -399.60 10,100.60 7,532.46 7,532.46 11,456.06 11,456.06 431.40 431.40 8,630.00 8,630.00 Paget apChkLst 12/08/2016 9:05:59AM Final Check List CITY OF TEMECULA Page: 3 Bank : union UNION BANK Check # Date Vendor 180307 12/08/2016 014521 COSTAR GROUP INFORMATION, INC 180308 12/08/2016 004329 COSTCO TEMECULA #491 180309 12/08/2016 010650 CRAFTSMEN PLUMBING & HVAC INC 180310 12/08/2016 011870 CRIME SCENE STERI-CLEAN, LLC 180311 12/08/2016 018491 CRONBERG PHOTOGRAPHY 180312 12/08/2016 008810 CROSSTOWN ELECTRICAL& DATA 180313 12/08/2016 012614 DBX, INC. 180314 12/08/2016 003945 DIAMOND ENVIRONMENTAL SRVCS 180315 12/08/2016 004192 DOWNS ENERGY FUEL& LUBRICANTS 180316 12/08/2016 019293 E&F PET SUPPLIES INC 180317 12/08/2016 004829 ELLISON WILSON ADVOCACY LLC 180318 12/08/2016 011292 ENVIRONMENTAL SCIENCE ASSOC. (Continued) Description DEC 16 WEB SUBSCRIPTION:ECO DEV SUPPLIES:SITER CITIES VISIT SUPPLIES:SPECIAL EVENTS SUPPLIES:HUMAN SVCS PRGRMS & EVE FACILITY MAINTENANCE: STA84 PLUMBING: PULLED TRAP AND RAN CAE PLUMBING SRVCS: RON ROBERTS LIBR PLUMBING: REMOVED WASTE KITCHEN INSTALL PRESSURE REGULATOR: RRSF PLUMB: CLEAR GARBAGE DISPOSAL Sit BIO-HARZARD CLEAN-UP:TEMECULA POLICE TCSD INSTRUCTOR EARNINGS Traffic equip maint & repair srvcs: pw TRAFFIC POLE REPAIRS: TEM PKWY & JEDEDIA TRAFFIC SIGNAL REPAIRS: YNEZ & TOW TRAFFIC SIGNAL REPAIRS: TEM PKWY 8 PORTABLE RESTROOMS:LONG CANYON PARK PORTABLE RESTROOMS:VAIL RANCH P/ PORTABLE RESTROOMS:RIVERTON PAF PORTABLE RESTROOMS:LA SERENA WF FUEL FOR CITY VEHICLES: POLICE DEPT FUEL FOR CITY VEHICLES: TRAFFIC DIV k-9 food & supplies-temecula police DEC 16 STATE LOBBYING SVCS SEP 16 EIR:PROPOSEDALTAIR SPECIFIC PLAN Amount Paid Check Total 433.67 130.12 69.95 167.40 350.00 185.00 584.52 211.05 1,527.62 210.00 750.00 112.00 1,743.00 18,000.00 18,000.00 9,932.00 55.88 55.88 55.88 55.88 68.51 131.06 134.89 3,500.00 433.67 367.47 3,068.19 750.00 112.00 1,743.00 45,932.00 223.52 199.57 134.89 3,500.00 4,833.28 4,833.28 Page3 apChkLst Final Check List Page: 4 12/08/2016 9:05:59AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 180319 12/08/2016 001056 EXCEL LANDSCAPE, INC. Description IRRIGATION REPAIRS: VARIOUS PARKS IRRIGATION REPAIRS: VARIOUS PARKS IRRIGATION REPAIRS: VARIOUS PARKS IRRIGATION REPAIRS: VARIOUS PARKS IRRIGATION REPAIRS: VARIOUS PARKS IRRIGATION REPAIRS: VARIOUS PARKS 180320 12/08/2016 009953 FEDERAL CLEANING DEC 16 JANITORIAL SRVCS:POLICE CONTRACTORS MALL OFFI 180321 12/08/2016 002982 FRANCHISE TAX BOARD LEVY C# 546961500 Amount Paid Check Total 270.14 166.46 104.89 234.43 166.46 248.90 1,191.28 922.50 922.50 31.58 31.58 180322 12/08/2016 018858 FRONTIER CALIFORNIA, INC. NOV INTERNET SVCS:THEATER 129.99 129.99 180323 12/08/2016 016184 FUN EXPRESS, LLC 180324 12/08/2016 007866 G C S SUPPLIES INC Supplies:Human Services 30.09 programs/events Supplies:Human Services programs/events 317.82 MISC TONER & INK FOR 2,030.70 PRI NTERS:CIVIC 347.91 2,030.70 180325 12/08/2016 003946 G T ENTERTAINMENT DJ/MC:WINTER WONDERLAND 400.00 400.00 180326 12/08/2016 014115 GAMBLING COWBOY COUNCIL REORGANIZATION 1,107.20 1,107.20 CHOPHOUSE, THE RECEPTION 12/13 180327 12/08/2016 013076 GAUDET, YVONNE M. TCSD INSTRUCTOR EARNINGS 302.40 302.40 180328 12/08/2016 014716 GETTLER, RISA PERFORMANCE:LIBRARY 12/14/16 150.00 150.00 180329 12/08/2016 009608 GOLDEN VALLEY MUSIC SETTLEMENT:CLASSICAL CHRISTMAS 2,936.09 2,936.09 SOCIETY 12/3 180330 12/08/2016 016477 GONZALEZ, SALVADOR CNOATRAINING INSTITUTE 11/17-22 394.88 394.88 180331 12/08/2016 015451 GREATAMERICA FINANCIAL NOV LEASE 16 COPIERS:CITY 289.44 SVCS HALL/OFF-SITE NOV LEASE 16 COPIERS:CITY HALL/OFF 1,341.71 180332 12/08/2016 019174 HAITBRINKASPHALT PAVING, PAVEMENT REHAB OF OVERLAND DR: 202,732.59 INC PWCIP 1,631.15 202,732.59 Page4 apChkLst Final Check List Page: 5 12/08/2016 9:05:59AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description Amount Paid Check Total 180333 12/08/2016 000186 HANKS HARDWARE INC NOV 16 MAINT SUPPLIES: STREET 919.72 MAINT DIV NOV 16 MAINT. SUPPLIES: LIBRARY 78.08 NOV 16 MISC MAINT SUPPLIES: MPSC 3.84 NOV 16 MISC MAINT SUPPLIES: OTTT 168.91 NOV 16 MAINT SUPPLIES: AQUATICS 574.54 NOV 16 MISC SMALL TOOLS & EQUIP: T 59.57 NOV 16 EQUIPMENT:SPORTS 402.28 2,206.94 180334 12/08/2016 009693 INLAND VALLEY CLASSICAL STTLMNT: NUTCRACKER BALLET 8,026.63 8,026.63 BALLET 11/25-11/27 180335 12/08/2016 000198 INTL COUNCIL OF SHOPPING ICSC MBRSHP 50.00 50.00 RENEWAL:COMERCHERO, J. 180336 12/08/2016 015673 JDS VIDEO & MEDIA VIDEO PRODUCTION FOR ECO DEV 850.00 850.00 PRODUCTIONS 180337 12/08/2016 012945 LABELLE- MARVIN INC MATERIAL TESTING SRVCS: PW CI 9,695.00 9,695.00 180338 12/08/2016 000482 LEIGHTON CONSULTING INC SWA#2 BUTTERFIELD STG PH 2,810.00 2,810.00 III:PW15-11 180339 12/08/2016 004905 LIEBERT, CASSIDY & OCT HR LEGAL SVCS FOR 911.00 911.00 WHITMORE TE060-00001 180340 12/08/2016 014365 MAILFINANCE, INC. 12/14-3/13/17 POSTAGE 1,218.17 1,218.17 METER:LEASE 180341 12/08/2016 004141 MAINTEX INC CUSTODIAL SUPPLIES:VARIOUS PARK 329.67 329.67 SITES 180342 12/08/2016 017427 MATCHETT, VIVIAN TCSD INSTRUCTOR EARNINGS 254.80 TCSD INSTRUCTOR EARNINGS 436.80 691.60 180343 12/08/2016 018314 MICHAEL BAKER INT'L INC. 8/29-10/2 DSGN SVCS: PECHANGA 44,346.65 PKWY 8/1-8/28/16 DSIGN SVCS: PECHANGA PK 42,599.66 10/3-10/30 DSGN SVCS: I-15/SR 79 SCUT 15,128.24 10/3-10/30 ENGINEERING SRVCS: SIDEV\ 1,485.10 EIR:TEMECULA CREEK INN DEVELOPME 3,500.92 107,060.57 180344 12/08/2016 013443 MIDWEST TAPE LLC Misc DVD's, books on CD, audio 44.39 44.39 180345 12/08/2016 012962 MILLER, MISTY TCSD INSTRUCTOR EARNINGS 345.80 TCSD INSTRUCTOR EARNINGS 292.60 638.40 180346 12/08/2016 001868 MIYAMOTO-JURKOSKY, SUSAN TCSD INSTRUCTOR EARNINGS 315.00 ANN TCSD INSTRUCTOR EARNINGS 220.50 535.50 Pages apChkLst Final Check List Page: 6 12/08/2016 9:05:59AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 180347 12/08/2016 004040 MORAMARCO, ANTHONY J. Description TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS Graphic design:Sam Hicks Park Amount Paid Check Total 378.00 770.00 250.00 1,398.00 180348 12/08/2016 017861 MYTHOS TECHNOLOGY INC SEP 16 IT MONITORING SRVCS: TVE2 100.00 NOV 16 IT MONITORING SRVCS: TVE2 100.00 DEC 16 IT MONITORING SRVCS: TVE2 100.00 OCT 16 IT MONITORING SRVCS: TVE2 100.00 400.00 180349 12/08/2016 015164 NATURES IMAGE, INC OCT 16 ENVIRO MITIGATION:FVP 454.57 OVERCROSSIN OCT 16 PECHANGA PKWY ENVIRON MIT 1,006.60 1,461.17 180350 12/08/2016 001323 NESTLE WATERS NORTH 10/23-11/22 WATER DLVRY SVCS: CITY 27.32 27.32 AMERICA COUNC 180351 12/08/2016 014391 NICHOLS, KELLIE D. TCSD INSTRUCTOR EARNINGS 319.20 319.20 180352 12/08/2016 010334 OBMANN, REBECCA REIMB:SUPPLIES FOR ECON DEV 68.45 68.45 180353 12/08/2016 003964 OFFICE DEPOT BUSINESS SVS DIV OFFICE SUPPLIES:HUMAN RESOURCES OFFICE SUPPLIES:HUMAN RESOURCES 180354 12/08/2016 007409 OLD TOWN DINING, LLC BALANCE DUE EOQ LUNCHEON 12/14/16 11.86 22.01 1,883.25 33.87 1,883.25 180355 12/08/2016 017888 PACIFIC HYDROBLASTING INC STEAM CLEANING:OLD TOWN 2,800.00 WALKWAYS 11/30 PRESSURE WASHING SRVCS: THEATER 420.00 3,220.00 180356 12/08/2016 015923 PCMG APPLE MAC MINIS:MOBILE STUDIO 1,962.40 1,962.40 EVENT CART 180357 12/08/2016 017399 PEGUERO, LILLEANN REFUND:SEC DEP:RM 100.00 100.00 RENTAL:HARVESTON 180358 12/08/2016 010338 POOL & ELECTRICAL POOL SUPPLIES & CHEMICALS:VAR 64.27 PRODUCTS INC POOLS POOL SUPPLIES & CHEMICALS:VAR POC 418.18 POOL SUPPLIES & CHEMICALS:VAR POC 82.74 180359 12/08/2016 014957 PRN PRODUCTIONS COMEDY @ THE MERC 11/26/16 277.20 180360 12/08/2016 013725 PROCRAFT INC PARTION WALLS PREV MAINT:VAR FACILITIES 180361 12/08/2016 009066 RADAR SHOP INC, THE LIDAR SERVICE REPAIR -TEM POLICE LIDAR SERVICE REPAIR -TEM POLICE LIDAR SERVICE REPAIR -TEM POLICE 565.19 277.20 10,261.00 10,261.00 196.50 229.00 196.50 622.00 Page6 apChkLst 12/08/2016 9:05:59AM Final Check List CITY OF TEMECULA Page: 7 Bank : union UNION BANK Check # Date Vendor 180362 12/08/2016 002176 RANCHO CALIF BUS PK ASSOC 180363 12/08/2016 000907 RANCHO TEMECULA CAR WASH 180364 12/08/2016 003591 RENES COMMERCIAL MANAGEMENT 180365 12/08/2016 002412 RICHARDS WATSON & GERSHON 180366 12/08/2016 001592 RIVERSIDE CO INFO TECHNOLOGY 180367 12/08/2016 000406 RIVERSIDE CO SHERIFFS DEPT 180368 12/08/2016 009196 SACRAMENTO THEATRICAL LIGHTING 180369 12/08/2016 019094 SAN JACINTO, CITY OF 180370 12/08/2016 009980 SANBORN, GWYNETH A. 180371 12/08/2016 017699 SARNOWSKI, SHAWNA, M PRESTON 180372 12/08/2016 017365 SELSTAD, LONNIE 180373 12/08/2016 009213 SHERRY BERRY MUSIC 180374 12/08/2016 013695 SHRED -IT US JV, LLC 180375 12/08/2016 018784 SKYTECH MEDIA SOLUTIONS INC (Continued) Description JAN -MAR BUS.PRKASSN DUES: TVE2 JAN -MAR BUS.PRKASSN DUES: DIAZ RE JAN -MAR BUS.PRKASSN DUES: FOC SEP VEH DETAILING SRVCS: POLICE/CSD/PREV AUG VEH DETAILING SRVCS: POLICE/C: WEED ABATEMENT: CITY RIGHT-OF-WAYS OCT 2016 LEGAL SERVICES OCT EMERG RADIO RENTAL & REPAIR:PD SEP -OCT COURT SRVCS:YOUTH COURT SOUND/LIGHTING SUPPLIES: THEATER POLICE SERVICES JPA FEASIBILITY STUDY COUNTRY LIVE! @ THE MERC 12/3/16 PHOTO SRVCS:PECHANGA PU'ESKA MTN DAYS PHOTO SRVCS:SENIOR APPREC. DINNE PHOTOGRAPHY SRVCS:PARADE 12/2 DIXIELAND @ THE MERC 11/20/16 JAZZ @ THE MERC 12/1/16 DOCUMENT SHRED SRVCS:CITY CLERK/POLICE DOCUMENT SHRED SRVCS:TEMECULA I MOBILE STUDIO EVENT CART:PEG EQUIP MOBILE STUDIO EVENT CART:PEG EQUI Amount Paid Check Total 2,234.14 2,033.07 1,843.17 125.93 107.94 2,890.00 60,889.13 2,839.80 455.61 532.43 2,777.78 553.50 150.00 150.00 150.00 94.72 607.00 116.49 17.37 4,802.20 14,222.43 6,110.38 233.87 2,890.00 60,889.13 2,839.80 455.61 532.43 2,777.78 553.50 450.00 94.72 607.00 133.86 19,024.63 Page:7 apChkLst Final Check List Page: 8 12/08/2016 9:05:59AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 180376 12/08/2016 000537 SO CALIF EDISON 180377 12/08/2016 001212 SO CALIF GAS COMPANY 180378 12/08/2016 000519 SOUTH COUNTY PEST CONTROL INC Description NOV 2-32-903-8293:41000 MAIN ST NOV 2-29-657-2787:41638 WINCHESTER NOV 2-29-807-1093:28079 DIAZ RD PED NOV 2-29-807-1226:28077 DIAZ RD PED NOV 2-29-933-3831:43230 BUS PARK DR NOV 2-19-171-8568:28300 MERCEDES Si NOV 2-36-641-3912:27498 ENTERPRISE C NOV 2-36-641-3839:27498 ENTERPRISE C NOV 2-28-904-7706:32329 OVERLAND TR NOV 2-21-981-4720:30153 TEM PKWY TPI NOV 2-30-520-4414:32781 TEM PKWY LS: NOV 2-31-536-3655:41904 MAIN ST NOV 2-31-912-7494:28690 MERCEDES Si NOV 2-34-333-3589:41702 MAI N ST NOV 2-35-164-3242:44270 MEADOWS PK NOV 2-35-164-3515:32932 LEENA WAY NOV 2-3663:42335 MEADOWS PKWY NOV 2-35-164-3770:43487 BUTTERFIELD NOV 2-25-393-4681:41951 MORAGA RD NOV 2-35-403-6337:41375 MCCABE CT NOV 2-35-664-9053:29119 MARGARITA RI NOV 2-31-419-2873:43000 HVVY-395 NOV 2-31-031-2616:27991 DIAZ RD PED NOV 2-31-282-0665:27407 DIAZ RD PED NOV 2-31-536-3481:41902 MAIN ST NOV 2-29-224-0173:32364 OVERLAND TR NOV 2-02-351-4946:41845 6TH ST NOV 2-14-204-1615:30027 FRONT ST RDI NOV 2-18-937-3152:28314 MERCEDES Si NOV 101-525-1560-6:27415 ENTERPRISE CIR NOV 117-188-6393-6:32131 S LOOP RD NOV 091-024-9300-5:30875 RANCHO VIS" NOV 101-525-0950-0:28816 PUJOL ST NOV 026-671-2909-8:42051 MAIN ST NOV 028-025-1468-3:41375 MCCABE CT NOV 021-725-0775-4:41845 6TH ST NOV 181-383-8881-6:28314 MERCEDES S NOV 196-025-0344-3:42081 MAIN ST NOV 129-535-4236-7:41000 MAIN ST NOV 129-582-9784-3:43230 BUS PARK DF NOV 133-040-7373-0:43210 BUS PARK DF NOV 098-255-9828-8:29119 MARGARITA NOV 091-085-1632-0:41951 MORAGA RD Amount Paid Check Total 13,077.63 23.40 23.78 23.77 1,474.47 583.52 32.30 31.25 142.28 21.08 1,033.15 24.59 1,316.18 24.59 25.45 24.57 24.57 25.97 407.79 684.02 589.24 23.27 24.14 24.14 144.50 1,440.52 915.67 33.57 493.53 119.51 29.04 2,121.53 24.32 78.32 20.08 82.55 26.44 23.29 937.02 64.55 19.03 15.29 16.34 22, 712.94 3,577.31 NOV PEST CONTROL SRVCS: VAR 822.00 FACILITIES PEST CONTROL SRVCS:PALOMA DEL SC 54.00 876.00 Page6 apChkLst Final Check List Page: 9 12/08/2016 9:05:59AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description Amount Paid Check Total 180379 12/08/2016 009379 SOUTHWEST WOMEN'S PERFORMANCE:COMMUNITY 400.00 400.00 CHORUS SING -ALONG 12/10 180380 12/08/2016 010972 SPORTS FACILITIES GROUP BASKETBALL STRUCT REPAIR: CRC INC GYM 180381 12/08/2016 012789 STUART, JENNIFER SARAH TCSD INSTRUCTOR EARNINGS 7,300.00 7,300.00 6,397.33 6,397.33 180382 12/08/2016 003677 TEMECULA MOTORSPORTS MOTORCYCLE 381.23 381.23 LLC REPAIR/MAINT:TEM.P.D. 180383 12/08/2016 009948 TEMECULA PERFORMING MADAGASCAR: A LIVE MUSICAL 3,999.06 3,999.06 ARTS CO ADVENTURE 180384 12/08/2016 000515 TEMECULA VALLEY CHAMBER FY16/17 3RD QTR OPERATING OF AGRMNTPMT 180385 12/08/2016 016311 TIERCE, NICHOLAS GRAPHIC DESIGN SERVICES:THEATER 180386 12/08/2016 010276 TIME WARNER CABLE DEC HIGH SPEED INTERNET:LIBRARY 180387 12/08/2016 000668 TIMMY D PRODUCTIONS INC SOUND, STAGE & LIGHTING SRVCS:PARADE 12/ 180388 12/08/2016 002702 U S POSTAL SERVICE AUG '16 POSTAGE METER DEPOSIT 180389 12/08/2016 017579 U.S. HEALTHWORKS MEDICAL NOV PRE EMPLOY DRUG SCREENINGS:HR 33,750.00 33,750.00 2,880.00 2,880.00 595.33 595.33 1,850.00 1,850.00 1,840.25 1,840.25 230.00 230.00 180390 12/08/2016 007766 UNDERGROUND SERVICE NOV UNDERGROUND UTILITY 117.00 117.00 ALERT LOCATOR ALERTS: 180391 12/08/2016 002110 UNITED RENTALS NORTH EQUIP RENTALS: PW STREET MAINT 17.82 17.82 AMERICA 180392 12/08/2016 012549 UPODIUM VEHICLE MAI NT SUPPLIES: STA 12 64.69 64.69 180393 12/08/2016 014486 VERIZON WIRELESS 10/16-11/15 BROADBAND 1,965.21 1,965.21 SVCS:CITYWI DE 180394 12/08/2016 012936 WALKER, JOSIE RELEASE CLAIMS SETTLEMENT 1,021.54 1,021.54 PAYMENT Page9 apChkLst Final Check List Page: 10 12/08/2016 9:05:59AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description 180395 12/08/2016 003730 WEST COASTARBORISTS INC 11/1-15 TREE TRIMS/REMOVALS:PKS & MEDIAN 11/1-15 TREE TRIMS & REMOVALS:HARV 180396 12/08/2016 004567 WITCHER ELECTRIC 11/1-15 R.O.W. TREE TRIMS & REMOVAL: ELECTRICAL MAI NT SRVCS: DUCK POND INSTALL 50 AMP BREAKER: JRC STREET LIGHT MAI NT SRVCS: OLD TOW Amount Paid Check Total 5,020.00 300.00 4,375.00 9,695.00 1,860.00 450.00 1,882.00 4,192.00 180397 12/08/2016 018871 WONDER SCIENCE TCSD INSTRUCTOR EARNINGS 500.50 180398 12/08/2016 005101 WOODSIDE HOMES OF CALIF. REIMB:BALANCE COA:PW-27.A.II.1 122,905.62 INC. 180399 12/08/2016 009512 WURMS JANITORIAL SERVICES, INC 500.50 122,905.62 DEC JANITORIAL SRVCS:VAR 23,093.92 FACILITIES DEC JANITORIAL SRVCS:POLICE OLD T( 295.84 23,389.76 Grand total for UNION BANK: 1,712,560.83 Page:10 apChkLst Final Check List 12/08/2016 9:05:59AM CITY OF TEMECULA Page: 11 122 checks in this report. Grand Total All Checks: 1,712,560.83 Page:11 apChkLst Final Check List Page: 1 12/15/2016 9:42:18AM CITY OF TEMECULA Bank : union UNION BANK Check # Date Vendor 3163 12/09/2016 006887 UNION BANK OF CALIFORNIA Description Amount Paid Check Total 017956 MONOPRICE INC. CD USB ADAPTER & USB FOR MEDICS 27.96 27.96 (PAD 3164 12/09/2016 006887 UNION BANK OF CALIFORNIA 019431 WPY LW MURRIETA STATE OF CITY: WATSON/LEHNER 3165 12/09/2016 006887 UNION BANK OF CALIFORNIA 007047 OLIVE GARDEN RO CITY CNCL CLOSED SESSION MTG 10/25 3166 12/09/2016 006887 UNION BANK OF CALIFORNIA 015626 EVENTBRITE.COM 014583 PALUMBO'S RISTORANTE, LLC 3167 12/09/2016 006887 UNION BANK OF CALIFORNIA AA MURRIETA STATE OF THE CITY: AA & BL AA RTA SW -T MTG HOSTED BY M. EDWARDS 70.00 70.00 162.54 162.54 70.00 192.24 012085 (STOCK INT'L INC. KH IMAGES FOR W/S REC GUIDE 229.00 018978 PIZZA FACTORY KH RFRSHMNTS FOR HALLOWEEN 204.74 CARNIVAL 006952 PAY PAL KH VERISIGN PAYFLOW PRO 157.50 TRANSACTION 262.24 005697 COMMISSIONER OF PATENTS KH PENNYPICKLE'S TRADEMARK APP 225.00 816.24 AND FEE Pagel apChkLst Final Check List Page: 2 12/15/2016 9:42:18AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 3168 12/09/2016 006887 UNION BANK OF CALIFORNIA Description Amount Paid Check Total 006952 PAY PAL JH VERISIGN PAYFLOW PRO 98.00 TRANSACTION 018470 MONTEREY DOWNTOWN JH CALPERAANNUAL CONF 11/1-11/5 10.00 GARAGES 009833 DISNEYLAND RESORTS 009720 STARBUCKS CORPORATION 019427 BRITANNIAARMS OF MONTEREY 018470 MONTEREY DOWNTOWN GARAGES 019267 MONTEREY PLAZA HOTEL& SPA 007034 HERTZ RENT -A -CAR 000175 GOVERNMENT FINANCE OFFICERS 000154 CSMFO 000154 CSMFO 009833 DISNEYLAND RESORTS 009833 DISNEYLAND RESORTS JH LODGING '17 LCWANNUALCONF 226.98 JH CALPERAANNUAL CONF 11/1-11/5 7.00 JH CALPERAANNUAL CONF 11/1-11/5 15.56 JH CALPERAANNUAL CONF 11/1-11/5 8.00 JH CALPERAANNUAL CONF 11/1-11/5 489.00 JH CALPERAANNUAL CONF 11/1-11/5 155.73 JH BUDGET TRAINING SESSION: 85.00 JONES, S. JH MEMBERSHIP RENEWAL: JONES, 110.00 SHAWN JH INLAND CHARTER MTG: JONES, 40.00 SHAWN JH LODGING '17 LCWANNUAL CONF 226.98 JH LODGING '17 LCWANNUAL CONF 226.98 1,699.23 Paget apChkLst 12/15/2016 9:42:18AM Final Check List CITY OF TEMECULA Page: 3 Bank : union UNION BANK Check # Date Vendor 3169 12/09/2016 006887 UNION BANK OF CALIFORNIA 014630 MCDONALD'S 019435 BAY MART PETROLEUM 002283 EMBASSY SUITES HOTEL 018583 WHICH WICH 010061 TEMECULA OLIVE OIL COMPANY 014885 TEMECULA CATERING 014885 TEMECULA CATERING 014885 TEMECULA CATERING 015354 FACEBOOK.COM 019433 CAFE LA STRADA 019264 BREAM, BERT 019434 FIRESTONE WALKER BREWING 017860 MURRIETA CHAMBER OF COMMERCE 3170 12/09/2016 006887 UNION BANK OF CALIFORNIA 007282 AMAZON.COM, INC 012170 E -Z UP DIRECT.COM, LLC 019426 WHOLESALESCANNERS.COM 007088 PARADIGM IMAGING GROUP 013851 STORM SOURCE, LLC 013851 STORM SOURCE, LLC (Continued) Description GB CALPELRA CONF 11/1-11/4/16 GB CALPELRA CONF 11/1-11/4/16 GB LODGING: ENV.LEADERSHIP: KITZEROW, C GB PITCH PRACTICE LUNCH: TVE2 GB BROKER AWARDS AND HANDOUTS GB RFRSHMNTS: BROKER BREAKFAST MTG 11/8 GB CALED ECO DEV STRATEGIES GB CALED ECO DEV STRATEGIES GB FACEBOOKADS: TVE2 GB CALPELRA CONF 11/1-11/4/16 GB LODGING: CALPELRA CONF 11/1-11/4/16 GB CALPELRA CONF 11/1-11/4/16 GB MURRIETA CHAMBER OF COMMER: ECO LOOK MH ADAPTER FOR TESTING A/V FOR CONF ROOM MH CANOPY FORA/V EQUIP AT CITY EVENTS MH SCANNER REPLACEMENT PARTS FOR CITY MH SCANNER REPLACEMENT PARTS FOR CITY MH YEARLY RENEWAL FOR APPT PLUS MH APPOINTMENT PLUS:IT Amount Paid Check Total 3.82 34.40 122.29 120.00 336.00 940.80 97.20 97.20 20.00 5.66 690.00 35.00 40.00 322.92 837.87 120.84 638.67 643.00 20.00 2,542.37 2,583.30 Page3 apChkLst Final Check List Page: 4 12/15/2016 9:42:18AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 3171 12/09/2016 006887 UNION BANK OF CALIFORNIA 019420 FRS SPECTRA INC 008668 WES FLOWERS 019421 CALL -FUSION 019422 ROADRUNNER FLORIST 017300 ADOBE.COM 019423 THE POSY PEDDLEY, LLC 009833 DISNEYLAND RESORTS 004905 LIEBERT, CASSIDY & WHITMORE 017118 KRACH, BREE B. 3172 12/15/2016 010349 CALIF DEPT OF CHILD SUPPORT 3173 12/15/2016 000194 I CMA RETIREMENT -PLAN 303355 3174 12/15/2016 000444 INSTATAX (EDD) 3175 12/15/2016 000283 INSTATAX (IRS) 3176 12/15/2016 001065 NATIONWIDE RETIREMENT SOLUTION 3177 12/15/2016 000389 NATIONWIDE RETIREMENT SOLUTION 3178 12/15/2016 000246 PERS (EMPLOYEES' RETIREMENT) 3179 12/15/2016 000621 WESTERN RIVERSIDE COUNCIL OF 180400 12/15/2016 007186 AB MAILING SOLUTIONS 180401 12/15/2016 010851 ADAMIAK, DAWN 180402 12/15/2016 019075 ADORAMA INC Description IG OFC SUPPLIES: STAMPS FOR HR IG SUNSHINE FUND IG TRAINING WEBINAR FOR HEALTH PLANS: IG IG SUNSHINE FUND IG SUBSCRIPTION: 1 YR ACROBAT PRO DC: IG IG SUNSHINE FUND IG LODGING '17 LCWANNUALCONF IG TRAINING '17 LCWANNUAL CONF IG RECOGNITION PLAQUES FOR HR LOBBY SUPPORT PAYMENT I CMA RETIREMENT TRUST 457 PAYMENT STATE INCOME TAXES PAYMENT FEDERAL INCOME TAXES PAYMENT NATIONWIDE RETIREMENT PAYMENT OBRA- PROJECT RETIREMENT PAYMENT PERS EMPLOYEE RETIREMENT PAYMENT NOV '16TUMF PAYMENT MAILING SRVCS:THEATER 2016-2017 REIMB:SUPPLIES:SANTA'S ELECTRIC PARADE COOKIES FOR BREAKFAST WITH SANTA CAMERAS, TRIPODS & MEDIA:PEG EQUIP Amount Paid Check Total 30.78 61.09 209.00 73.74 179.88 53.94 226.98 1,500.00 544.32 2,879.73 1,128.45 1,128.45 7,702.03 7,702.03 23,684.39 23,684.39 85,335.77 85,335.77 7,990.90 7,990.90 2,529.40 2,529.40 39,146.81 39,146.81 33,085.59 33,085.59 1,330.00 1,330.00 132.65 557.83 690.48 167.25 167.25 Page:4 apChkLst Final Check List Page: 5 12/15/2016 9:42:18AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 180403 12/15/2016 009374 ALLEGRO MUSICAL VENTURES 180404 12/15/2016 004240 AMERICAN FORENSIC NURSES (AFN) 180405 12/15/2016 018941 AZTEC LANDSCAPING, INC. 180406 12/15/2016 011954 BAKER & TAYLOR INC 180407 12/15/2016 013482 BAS SECURITY 180408 12/15/2016 012583 BLANCA PRICE 180409 12/15/2016 018408 BOB CALLAHAN'S POOL SERVICE 180410 12/15/2016 005889 BROWN, PASCALE 180411 12/15/2016 018538 BUCHANON, WILLIE 180412 12/15/2016 003138 CAL MAT 180413 12/15/2016 004248 CALIF DEPT OF JUSTICE-ACCTING 180414 12/15/2016 000152 CALIF PARKS & RECREATION SOC 180415 12/15/2016 018828 CASC ENGINEERING AND 180416 12/15/2016 009640 CERTIFION CORPORATION 180417 12/15/2016 003775 CHAPARRAL HIGH SCHOOL 180418 12/15/2016 019448 CHAVEZ, CANDY Description PIANO TUNING AND MAINTENANCE:THEATER PHLEBOTOMY SRVCS:TEMECULA POLICE PHLEBOTOMY SRVCS:TEMECULA POLIC NOV 16 RESTROOM MAINT SRVCS:VAR PARKS BOOK COLLECTIONS:LIBRARY BOOK COLLECTIONS:LIBRARY SECURITY SERVICES:THEATER SEP 16 LDSCP PLAN CHECK & INSP SVCS NOV 16 MAINT SVCS FOR POOLS:CRC & TES REFUND:SEC DEP:RM RENTAL:TCC REFUND:SEC DEP:RM RENTAL:CONF CTR A/B MISCASPHALT SUPPLIES:PW STREET MAINT JUL & AUG DOJ ALCOHOL ANALYSIS: PD JAN, APR & MAY DOJ ALCOHOLANALYSI MEMBERSHIP RENEWAL: RUSSO, ERICA PREP CEQA DOCS:PRECISION STORAGE PREP CEQA DOCS:PRECISION STORAGI PREP CEQA DOCS:PRECISION STORAGI PREP CEQA DOCS:PRECISION STORAGI NOV 16 ONLINE DATABASE SBSCRPTN - POLICE '16 SANTA'S ELECTRIC LIGHT PARADE REFUND:SEC DEP:RM RENTAL:TCC Amount Paid Check Total 185.00 845.22 211.90 6,149.18 294.69 44.91 883.20 16,265.78 1,135.00 200.00 150.00 92.91 175.00 105.00 150.00 9,524.39 1,902.96 2,975.00 1,495.00 150.00 300.00 185.00 1,057.12 6,149.18 339.60 883.20 16,265.78 1,135.00 200.00 150.00 92.91 280.00 150.00 15,897.35 150.00 300.00 200.00 200.00 Pages apChkLst Final Check List Page: 6 12/15/2016 9:42:18AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 180419 12/15/2016 018018 CHILDRESS, DEBBORA 180420 12/15/2016 018719 CM SCHOOL SUPPLY INC Description Amount Paid Check Total TCSD INSTRUCTOR EARNINGS 117.60 TCSD INSTRUCTOR EARNINGS SUPPLIES:EXHIBITS/EXPERIMENTS:PP WS SUPPLI ES:EXHI BITS/EXPERIMENTS:PPV 100.80 218.40 25.01 11.83 SUPPLIES:EXHIBITS/EXPERIMENTS:PPV 97.58 134.42 180421 12/15/2016 017429 COBRA ADVANTAGE INC. NOV 16 FLEX PROCESSING FEES 162.00 162.00 180422 12/15/2016 018396 COLLABORATIVE LEARNING REFUND:SEC DEP:RM RENTAL:TCC 200.00 200.00 180423 12/15/2016 004405 COMMUNITY HEALTH EMPLOYEE CHARITY DONATIONS 24.00 24.00 CHARITIES, CIO WELLS FARGO PAYMENT BANK 180424 12/15/2016 002945 CONSOLIDATED ELECTRICAL MISC ELECT SUPPLIES: CRC 156.60 DIST. ELECTRICAL SUPPLIES: VARIOUS PARK 54.00 ELECTRICAL SUPPLIES: LIBRARY 180425 12/15/2016 012353 CONSTRUCTION TESTING PROJECT INSPECTION SRVCS: PW CIP 226.80 437.40 20,790.00 20,790.00 180426 12/15/2016 011922 CORELOGIC, INC. NOV 16 PROPERTY IDENTIFICATION 257.00 257.00 SOFTWARE 180427 12/15/2016 004329 COSTCO TEMECULA #491 SUPPLIES:CRC 229.01 MISC SUPPLIES:TV MUSEUM 112.03 SUPPLIES:HUMAN SVCS PROGRAMS &I 186.03 527.07 180428 12/15/2016 016724 CRAFT, CHARLENE REIMB:DEC EOQ LUNCHEON & GIFT 237.96 237.96 CARDS 180429 12/15/2016 010650 CRAFTSMEN PLUMBING & HVAC INC PLUMBING SRVCS: BIRDSALLSPORT PARK FACILITY MAINTENANCE: STA95 180.00 861.15 PLUMBING SRVCS: SIXTH ST RESTROOI 225.00 1,266.15 180430 12/15/2016 000209 CROP PRODUCTION SERVICES MAINT SUPPLIES: PW STREET MAINT 56.14 56.14 DIV 180431 12/15/2016 014580 DANCE THEATRE COLLECTIVE ADV PAYMENT: THEATER PERF: JUNE 12,000.00 12,000.00 3-4, 201 180432 12/15/2016 018850 DDH APPLE VALLEY RET RELEASE: PW12-14 CONSTRUCTION 46,404.15 46,404.15 Page6 apChkLst Final Check List Page: 7 12/15/2016 9:42:18AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 180433 12/15/2016 003945 DIAMOND ENVIRONMENTAL SRVCS Description PORTABLE RESTROOMS: BREAKFAST WITH SANTA PORTABLE RESTROOMS: ELECTRIC LIG PORTABLE RESTROOMS: GREAT OAK H PORTABLE RESTROOMS: ELECTRIC LIG PORTABLE RESTROOMS: ELECTRIC LIG 180434 12/15/2016 013939 DOROTHY MCELHINNEY '16 SANTA'S ELECTRIC LIGHT PARADE MIDDLE SCH. 180435 12/15/2016 004192 DOWNS ENERGY FUEL& Amount Paid Check Total 97.20 1,373.20 55.88 2,950.00 1,435.00 5,911.28 200.00 200.00 FUEL FOR CITY VEHICLES: TRAFFIC 149.53 LUBRICANTS DIV 180436 12/15/2016 016839 EHS INTERNATIONAL, INC. 180437 12/15/2016 013430 ENERSPECT MEDICAL SOLUTIONS FUEL FOR CITY VEHICLES: PUBLIC WOF FUEL FOR CITY VEHICLES: PUBLIC WOF FUEL FOR CITY VEHICLES: PUBLIC WOF FUEL FOR CITY VEHICLES: CODE ENFOI FUEL FOR CITY VEHICLES: POLICE DEP' FUEL FOR CITY VEHICLES: TCSD FUEL FOR CITY VEHICLES: TCSD FUEL FOR CITY VEHICLES: BLDG INSPEI 580.27 496.48 186.34 76.87 61.10 262.10 56.81 117.83 1,987.33 SAFETY CONSULTANT: RISK 1,500.00 MANAGEMENT SAFETY CONSULTANT: RISK MANAGEME 3,500.00 5,000.00 MEDICAL EQUIPMENT: MEDICS 1,361.25 1,361.25 180438 12/15/2016 004836 EWING IRRIGATION MOUNDING CLAY: SPORT PARK PRODUCTS INC BALLFIELDS 180439 12/15/2016 001056 EXCEL LANDSCAPE, INC. 1,582.42 1,582.42 IRRIGATION REPAIRS: VAIL RANCH 166.46 SLOPES IRRIGATION REPAIRS: TEMEKU HILLS P/ 356.42 IRRIGATION REPAIRS: BIRDSALL PARK 378.47 IRRIGATION REPAIRS: HARVESTON 166.46 IRRIGATION REPAIRS: SOLANA 293.43 LDSCP ENCHANCEMENT:BIRDSALLSP F 3,500.00 LDSP REPAIRS:ACCIDENT:CROWNE HILI 2,050.00 IRRIGATION REPAIRS: CIVIC CENTER 166.46 IRRIGATION REPAIR: VAIL RANCH 296.76 REPAIR BROKEN IRRIGATION: VAIL RANI 77.82 REPAIR BROKEN IRRIGATION: VAIL RANI 60.58 REPAIR BROKEN IRRIGATION: WOLF CR 307.54 IRRIGATION REPAIRS: RONALD REAGAN 389.19 IRRIGATION REPAIRS: RED HAWK PARK 77.82 REPLACE BACKFLOW: TRADEWINDS SL 914.16 install root barrier: vail ranch slope 336.00 IRRIGATION REPAIR: VAIL RANCH SLOPE 355.41 REPLACE BATTERY: VAIL RANCH 292.20 10,185.18 Page:7 apChkLst Final Check List Page: 8 12/15/2016 9:42:18AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description 180440 12/15/2016 003747 FINE ARTS NETWORK TICKET SALES ADV:NUTCRACKER BALLET 180441 12/15/2016 002982 FRANCHISE TAX BOARD SUPPORT PAYMENT 180442 12/15/2016 014865 FREIZE UHLER, KIMBERLY PROMOTIONAL ITEMS: ECON DEV 180443 12/15/2016 018858 FRONTIER CALIFORNIA, INC. NOV INTERNET SVCS:FIRE STN #95 NOV INTERNET SVCS:C. MUSEUM, GIFT NOV GENERAL USAGE/SVCS:EOC NOV INTERNET SVCS:SKATE PARK NOV INTERNET SVCS:LIBRARY NOV INTERNET SVCS:LIBRARY 180444 12/15/2016 009097 FULL COMPASS SYSTEMS SOUND/LIGHTING & MISC SUPPLIES:THEATER Amount Paid Check Total 10,000.00 10,000.00 150.00 150.00 1,012.06 1,012.06 119.72 124.99 133.39 39.95 11.11 11.11 440.27 1,055.24 1,055.24 180445 12/15/2016 003946 G T ENTERTAINMENT DJ/ANNOUNCING: FAMILY ICE 350.00 SKATING NIGHT DJ/ANNOUNCING: SANTA'S ELECTRIC Pi 350.00 DJ/ANNOUNCING: BREAKFAST WITH SA 350.00 1,050.00 180446 12/15/2016 000177 GLENNIES OFFICE PRODUCTS NOV 16 MISC. OFFICE SUPPLIES: 221.63 221.63 INC FINANCE 180447 12/15/2016 011640 GOALS ELECTRIC LIGHT PARADE BAND 300.00 300.00 STIPEND 12/2 180448 12/15/2016 009608 GOLDEN VALLEY MUSIC STTLMNT: CANDELIGHTS CLASSICS 1,627.50 1,627.50 SOCIETY 180449 12/15/2016 016552 GONZALES, MARK ALLEN TCSD INSTRUCTOR EARNINGS 540.00 540.00 180450 12/15/2016 003792 GRAINGER MISC SAFETY SUPPLIES:PW STREET 69.98 69.98 MAINT 180451 12/15/2016 000186 HANKS HARDWARE INC NOV MISC MAINT SUPPLIE: CIVIC CENTER MAINTENANCE SUPPLIES:TVM NOV 16 MISC MAINT SUPPLIES: CRC NOV 16 MAINT SUPPLIES: CHILDREN'S I\ NOV 16 HRDWR SUPPLIES: VAR FIRE SI NOV 16 MAINTE SUPPLIES: VARIOUS PA 180452 12/15/2016 019377 HOME SCIENCE TOOLS Museum science materials:Children's 448.07 74.35 228.65 281.19 574.44 960.89 2,567.59 181.25 181.25 Page6 apChkLst Final Check List Page: 9 12/15/2016 9:42:18AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description 180453 12/15/2016 001407 INTER VALLEY POOL SUPPLY POOL SANITIZING CHEMICALS: VAR INC POOLS 180454 12/15/2016 001282 KNORR SYSTEMS INC PREV MAINT POOL EQUIP: TES AND CRC SWIMMING POOL MAINT SUPPLIES: CRC WATER MAI NT SUPPLIES: SPLASH PAD Amount Paid Check Total 456.52 456.52 1,762.96 55.05 478.32 2,296.33 180455 12/15/2016 017946 LANDRUM, KAREN TCSD INSTRUCTOR EARNINGS 492.92 492.92 180456 12/15/2016 018675 MDG ASSOCIATES, INC. OCT '16 CDBG ADMIN SVCS 3,595.00 3,595.00 180457 12/15/2016 019449 MERIT FRAMING REFUND:SEC DEP:RM RENTAL:TCC 200.00 200.00 180458 12/15/2016 015955 METRO FIRE & SAFETY, INC. FIRE EXTINGUISHER MAINT:B&S DEPT 163.73 FIRE EXT SERVICES: PW & PARKS 183.52 347.25 180459 12/15/2016 013443 MIDWEST TAPE LLC Misc DVD's, books on CD, audio 22.79 22.79 180460 12/15/2016 016445 MKB PRINTING & BUSINESS CARDS- ECON DEV 139.29 139.29 PROMOTIONAL INC 180461 12/15/2016 019019 MUSIC CONNECTION LLC STTLMNT: SPEAKEASY AT THE MERC 325.50 325.50 12/10 180462 12/15/2016 002925 NAPA AUTO PARTS MISC SUPPLIES: PURPLES POWER 26.99 26.99 CAR WASH 180463 12/15/2016 001323 NESTLE WATERS NORTH NOV 16 BOTTLED WATER SERVICES - AMERICA TVE2 10/23-11/22/16 DRINKING WATER: MRC 10/23-11/22/16 DRINKING WATER: TES PC 10/23-11/22/16 DRINKING WATER: OTTT 10/23-11/22/16 DRINKING WATER: CRC 10/23-11/22/16 DRINKING WATER: TPL 10/23-11/22/16 DRINKING WATER: PBSP 10/23-11/22/16 DRINKING WATER: SKATE 10/23-11/22/16 DRINKING WATER: FOC 10/23-11/22/16 DRINKING WATER: IWTCN 10/23-11/22/16 DRINKING WATER: TCC 10/23-11/22/16 DRINKING WATER: TVM 40.36 34.06 6.47 42.05 118.03 103.64 51.74 6.47 100.57 23.03 23.96 21.22 571.60 Page9 apChkLst 12/15/2016 9:42:18AM Final Check List CITY OF TEMECULA Page: 10 Bank : union UNION BANK Check # Date Vendor 180464 12/15/2016 014391 NICHOLS, KELLIE D. 180465 12/15/2016 016585 PACIFIC PLAY SYSTEMS, INC. 180466 12/15/2016 018461 PACIFIC PRODUCTS & SERVICE LLC 180467 12/15/2016 007197 PALOMA VALLEY HIGH SCHOOL 180468 12/15/2016 019334 PARK CONSULTING GROUP, INC 180469 12/15/2016 005075 PRUDENTIAL OVERALL SUPPLY 180470 12/15/2016 002072 RANCHO CALIF WATER DIST-FEES 180471 12/15/2016 003591 RENES COMMERCIAL MANAGEMENT 180472 12/15/2016 000267 RIVERSIDE CO FIRE DEPARTMENT 180473 12/15/2016 000406 RIVERSIDE CO SHERIFFS DEPT 180474 12/15/2016 002226 RUSSO, MARY ANNE 180475 12/15/2016 015364 SEASIDE ICE, LLC 180476 12/15/2016 015457 SHAW HR CONSULTING, INC. (Continued) Description TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS PLAYGROUND EQUIP PARTS: MARG PARK SIGN POLES: PW STREET MAINT AREAS ELECTRIC LIGHT PARADE BAND STIPEND 12/2 NOV CONSULTING & ENTERPRISE SRVCS: I.T. OCT FLR MATS/UNI FORMS/TOWE LS: PRKS MNTC/C OVERALL WINNER, ELECTRIC LIGHT PARADE 12 WEEDABATEMENT:CITY MAINTAINED LOTS WEEDABATEMENT:VAR CITY CHANNEL; CLEAN UP CREW:HOLIDAY PARADE 12/2 FPARC-TM, 232527, 16/17, Q1 9/15/16-10/12/16 LAW ENFORCEMENT TCSD INSTRUCTOR EARNINGS FAMILY ICE SKATING NIGHT 12/8/16 JUL-SEP CONSULTING SERVICES: HR Amount Paid Check Total 300.30 224.00 319.20 285.60 319.20 67.20 300.30 319.20 285.60 319.20 67.20 157.94 4,252.75 300.00 8,937.50 538.63 200.00 12,690.00 7,975.00 2,975.00 1,048,754.44 1,804,254.27 731.50 380.00 3,418.30 2,807.00 157.94 4,252.75 300.00 8,937.50 538.63 200.00 23,640.00 1,048,754.44 1,804,254.27 731.50 380.00 3,418.30 Pagel 0 apChkLst Final Check List Page: 11 12/15/2016 9:42:18AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 180477 12/15/2016 008529 SHERIFF'S CIVIL DIV - CENTRAL 180478 12/15/2016 009213 SHERRY BERRY MUSIC 180479 12/15/2016 003506 SHIVELA MIDDLE SCHOOL BAND 180480 12/15/2016 009746 SIGNS BY TOMORROW Description Amount Paid Check Total SUPPORT PAYMENT 100.00 100.00 JAZZ @ THE MERC 12/8/16 553.00 553.00 ELECTRIC LIGHT PARADE BAND 200.00 200.00 STIPEND 12/2 NOV PUBLIC NTCS POSTING XX-0063:PLNG NOV PUBLIC NTCS POSTING XX-1502:PL NOV PUBLIC NTCS POSTING XX-1034:PL NOV PUBLIC NTCS POSTING XX-1904:PL NOV PUBLIC NTCS POSTING XX-1017:PL 180481 12/15/2016 015674 SJ LINKING SYSTEMS RADIO RENTALS:HOLIDAY PARADE 12/2 180483 12/15/2016 000537 SO CALIF EDISON 213.00 426.00 213.00 213.00 213.00 1,278.00 1,055.00 1,055.00 NOV 2-29-223-8607:42035 2ND ST PED 576.32 NOV 2-00-397-5042:43200 BUS PARK DR 2,618.29 NOV 2-29-953-8082:31523 WOLF VLY RD 30.09 NOV 2-39-043-8521:29028 OT FRONT ST 72.20 NOV 2-29-657-2563:42902 BUTTERFIELD 216.17 NOV 2-29-458-7548:32000 RANCHO CAL 227.56 NOV 2-28-629-0507:30600 PAUBA RD 5,493.02 NOV 2-29-657-2332:45538 REDWOOD RD 26.94 NOV 2-29-953-8447:31738 WOLF VLY RD 26.80 NOV 2-30-220-8749:45850 N WOLF CREE 422.26 NOV 2-27-805-3194:42051 MAIN ST 3,038.75 NOV 2-35-421-1260:41955 4TH ST LS3 17.94 NOV 2-36-531-7916:44205 MAIN ST PED 207.09 NOV 2-02-502-8077:43210 BUS PARK DR 229.11 NOV 2-31-936-3511:46488 PECHANGA PK 53.85 NOV 2-31-404-6020:28771 OT FRONT ST 1,248.74 NOV 2-29-295-3510:32211 WOLF VLY RD 994.05 NOV 2-29-953-8249:46497 WOLF CREEK 29.08 NOV 2-35-707-0010:33451 S HVVY-79 PED 50.31 NOV 2-37-303-0485:27498 ENTERPRISE ( 56.65 NOV 2-31-031-2590:28301 RANCHO CAL 20.71 NOV 2-00-397-5067:TCSD SVC LEVEL C 2,013.38 NOV 2-31-536-3226:28690 MERCEDES Sl 1,219.93 180484 12/15/2016 000282 SO CALIF MUNICIPAL ATHLETIC SCMAF BRONZE MBRSHP:JW/MW/GW/JL 180485 12/15/2016 000519 SOUTH COUNTY PEST CONTROL INC 18,889.24 130.00 130.00 PEST CONTROL SRVCS:MPSC 94.00 PEST CONTROL SRVCS:THEATER PEST CONTROL SRVCS:CALLE ARAGON 94.00 94.00 282.00 Page:11 apChkLst Final Check List Page: 12 12/15/2016 9:42:18AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description 180486 12/15/2016 012652 SOUTHERN CALIFORNIA DEC GEN USAGE:0141,0839,2593,9306 180487 12/15/2016 009379 SOUTHWEST WOMEN'S 17TH ANN'L CHRISTMAS IN THE AIR CHORUS 12/3-4 180488 12/15/2016 005786 SPRINT OCT 26 - NOV 25 CELLULAR USAGE/EQUIP 180489 12/15/2016 008337 STAPLES BUSINESS ADVANTAGE Amount Paid Check Total 562.72 562.72 748.16 748.16 5,020.96 5,020.96 OFFICE SUPPLIES:THEATER 99.00 OFFICE SUPPLIES:HUMAN SERVICES 45.41 REC SUPPLIES:CRC 49.67 CREDIT/OFFICE SUPPLIES:CENTRAL SR -179.28 OFFICE SUPPLIES:CENTRAL SRVCES 179.28 OFFICE SUPPLIES:FRONT RECEPTION C 49.37 OFFICE SUPPLIES:PD OLD TOWN OFFIC 9.67 OFFICE SUPPLIES:PD OLD TOWN OFFIC 35.09 OFFICE SUPPLIES:TCSDADMIN 47.68 OFFICE SUPPLIES:TCSDADMIN 147.95 483.84 180490 12/15/2016 003000 STATE WATER RESOURCE 7/1/16-6/30/17 NPDES MS4 PERMIT FEE 37,416.00 37,416.00 CONTROL 180491 12/15/2016 015648 STEIN, ANDREW MISC SUPPLIES:VAR CSD SPECIAL 2,121.80 2,121.80 EVENTS 180492 12/15/2016 010703 STEWART, JAMES REIMB:EQUIPMENT 938.52 938.52 180493 12/15/2016 003840 STRONGS PAINTING PAINTING SRVC:HARVESTON SPORTS 6,000.00 6,000.00 PARK 180494 12/15/2016 019439 TAN, TIMOTHY REFUND:ENG GRAD DEP:LD14-2636 3,000.00 3,000.00 180495 12/15/2016 010679 TEMECULA AUTO VEH MAI NT& REPAIR:TCSD 3,305.34 3,305.34 REPAIR/RADIATOR 180496 12/15/2016 003677 TEMECULA MOTORSPORTS MOTORCYCLE 165.39 LLC REPAIR/MAINT:TEM.P.D. MOTORCYCLE REPAIR/MAINT:TEM.P.D. 381.23 MOTORCYCLE REPAIR/MAINT:TEM.P.D. 167.76 714.38 180497 12/15/2016 004260 TEMECULA STAMP & INK STAMPS FOR PLANS:BLDG & 18.62 GRAPHICS SAFETY INK STAMPS FOR PLANS:BLDG & SAFET 51.41 70.03 180498 12/15/2016 004209 TEMECULA SUNRISE ROTARY 2ND QTR BUS BENCH PLACEMENT & 2,512.50 2,512.50 FOUND. MAINT Page:12 apChkLst Final Check List Page: 13 12/15/2016 9:42:18AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description 180499 12/15/2016 000311 TEMECULA VALLEY HIGH ELECTRIC LIGHT PARADE BAND SCHOOL STIPEND 12/2 180500 12/15/2016 005970 TEMECULA VALLEY PLAYERS "A CHRISTMAS CAROL" 12/1-11/16 180501 12/15/2016 003508 THOMPSON MIDDLE SCHOOL ELECTRIC LIGHT PARADE BAND STIPEND 12/2 180502 12/15/2016 018515 TIME IS CREEPING UP REFUND:SEC DEP:RM RENTAL:CONF CTR A/B 180503 12/15/2016 010276 TIME WARNER CABLE DEC HIGH SPEED INTERNET:COAX 180504 12/15/2016 009709 U H S OF RANCHO SPRINGS, NOV ASSAULT EXAMS:TEMECULA INC POLICE 180506 12/15/2016 002702 U S POSTAL SERVICE NOV '16 POSTAGE METER DEPOSIT SEPT '16 POSTAGE METER DEPOSIT OCT '16 POSTAGE METER DEPOSIT 180507 12/15/2016 002185 U.S. POSTAL SERVICE POSTAGE FOR THEATER MID-SEASON MAILER Amount Paid Check Total 300.00 300.00 33,440.99 33,440.99 200.00 200.00 150.00 150.00 32.41 32.41 3,200.00 3,200.00 3,304.53 1,767.64 3,264.87 8,337.04 5,335.03 5,335.03 180508 12/15/2016 000325 UNITED WAY EMPLOYEE CHARITY DONATIONS 5.00 5.00 PAYMENT 180509 12/15/2016 008977 VALLEY EVENTS, INC. RENTAL EQUIP:HOLIDAY PARADE 12/2 3,195.00 3,195.00 180510 12/15/2016 014848 VALUTEC CARD SOLUTIONS, OCT TICKETING SERVICES: THEATER 39.00 39.00 LLC 180511 12/15/2016 016094 VAVRINEK, TRINE, DAY & CO CITY FINANCIAL STATEMENT AUDIT 7,000.00 7,000.00 LLP 180512 12/15/2016 009101 VISION ONE, INC. NOV SHOWARE TICKETING 4,035.80 4,035.80 SRVCS:THEATER 180513 12/15/2016 018514 VISTA VERDE MIDDLE SCHOOL ELECTRIC LIGHT PARADE BAND 200.00 200.00 STIPEND 12/2 180514 12/15/2016 003730 WEST COAST ARBORISTS INC 11/1-15 TREE TRIMMING SRVCS: OLD TOWN 11/1-15 TREE TRIMS/REMOVALS:PKS,ME 11/1-15 TREE TRIMMING SRVCS: OLD TC 180515 12/15/2016 003835 WEST COAST SAFETY SUPPLY PARTS & SUPPLIES:PW CATCH BASIN CO. CREW 2,661.00 5,050.00 280.00 7,991.00 280.30 280.30 Page:13 apChkLst Final Check List Page: 14 12/15/2016 9:42:18AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description 180516 12/15/2016 008402 WESTERN RIVERSIDE NOV '16 MSHCP PAYMENT COUNTY 180517 12/15/2016 000341 WILLDAN ASSOCIATES INC OCT ENG SRVCS: PW TRAFFIC 180518 12/15/2016 004567 WITCHER ELECTRIC ELECTRICAL REPAIR SRVCS: PALOMA DEL SOL ELECTRICAL REPAIR SRVCS: VAR PARK, ELECTRICAL REPAIR SRVCS: GOHS TEN REPLACE LIGHT POLE:MERCEDES Amount Paid Check Total 1,992.00 1,992.00 3,744.00 3,744.00 365.00 86.00 320.00 1,135.00 1,906.00 180519 12/15/2016 019429 ZARB, JULIE M. OR MICHAEL D. REFUND:SEC DEP:RM RENTAL:TCC 150.00 150.00 1001343 12/05/2016 019441 BANUELOS, GRASIELA REFUND:SEC DEP:RM RENTAL:CRC 200.00 200.00 1001344 12/05/2016 019442 FRONTIER CONSULTING REFUND:SEC DEP:PICNIC 200.00 200.00 ASSOCIATES RENTAL:HARVESTON 1001345 12/05/2016 019443 MARTIN, NELLY REFUND:CREDIT:PICNIC 48.00 48.00 RENTAL:MEADOWS PARK 1001346 12/05/2016 019444 U.S. BANK REFUND:SEC DEP:RM RENTAL:TCC 200.00 200.00 1001347 12/05/2016 019445 COTTON ON USA INC 1001348 12/05/2016 019413 OREQ CORPORATION 1001349 12/08/2016 019446 DALL, BOBBI 1001350 12/08/2016 019447 RIOS, MELISSA 1001351 12/08/2016 004873 TEMECULA VALLEY HISTORICAL REFUND:DUPL. PMT:BUS LIC 036255 36.00 36.00 REFUND:DUPL. PMT:BUS LIC 015939 36.00 36.00 REFUND:SWEETTREATS BAKING 90.00 90.00 1650.101 REFUND:'TWAS THE LIGHTS BEFORE 34.00 34.00 CHRISTMAS REFUND:SEC DEP:RM RENTAL:CONF 150.00 150.00 CTR A/B Grand total for UNION BANK: 3,460,183.07 Page:14 apChkLst Final Check List 12/15/2016 9:42:18AM CITY OF TEMECULA Page: 15 144 checks in this report. Grand Total All Checks: 3,460,183.07 Page:15 Item No. 4 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jennifer Hennessy, Finance Director DATE: January 10, 2017 SUBJECT: Approve the City Treasurer's Report as of November 30, 2016 PREPARED BY: Rudy J. Graciano, Revenue Manager RECOMMENDATION: That the City Council approve and file the City Treasurer's Report as of November 30, 2016. BACKGROUND: Government Code Sections 53646 and 41004 require reports to the City Council regarding the City's investment portfolio, receipts, and disbursements respectively. Adequate funds will be available to meet budgeted and actual expenditures of the City for the next six months. Current market values are derived from the Local Agency Investment Fund (LAIF) reports, Union Bank of California trust and custody statements, and from US Bank trust statements. Attached is the City Treasurer's Report that provides this information. The City's investment portfolio is in compliance with the statement of investment policy and Government Code Sections 53601 and 53635 as of November 30, 2016. FISCAL IMPACT: None ATTACHMENTS: City Treasurer's Report as of November 30, 2016 Investments City of Temecula, California Portfolio Management Portfolio Summary November 30, 2016 Par Market Value Value Book % of Value Portfolio Term City of Temecula 41000 Main Street P.O. Box 9033 Temecula, CA 92590 (951)694-6430 Days to YTM YTM Maturity 360 Equiv. 365 Equiv. Managed Pool Accounts 36,901,919.48 36,901,919.48 36,901,919.48 37.49 1 1 0.541 0.549 Retention Escrow Account 600,524.70 600,524.70 600,524.70 0.61 1 1 0.000 0.000 Letter of Credit 1.00 1.00 1 00 0.00 1 1 0.000 0.000 Local Agency Investment Funds 37,929,906.48 37,941,514.25 37,929,906.48 38.54 1 1 0.669 0.678 Federal Agency Callable Securities 15,000,000 00 14,925,510.00 15,000,000.00 15.24 1,327 946 1.323 1.341 Federal Agency Bullet Securities 8,000,000 00 7,989,315.00 7,993,680.00 8.12 1,282 603 1.084 1 099 Investments Cash Passbook/Checking (not included in yield calculations) Total Cash and Investments 98,432,351.66 98,358,784.43 98,426,031.66 100.00% 307 194 0.750 0.761 2,719,425.81 2,719,425.81 2,719,425.81 101,151, 777.47 101, 078, 210.24 Total Earnings November 30 Month Ending Fiscal Year To Date 0.000 0.000 101,145,457.47 307 194 0.750 0.761 Current Year Average Daily Balance Effective Rate of Return 60,481.04 100,339,478.89 0.73% Reporting period 11/01/2016-11/30/2016 Run Date: 12/15/2016 - 09:55 315,732.81 107,827,145.42 0.70% Portfolio TEME CP PM (PRF_PM1) 7 3 0 Report Ver 7 3.5 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments November 30, 2016 Page 1 Average Purchase Stated YTM YTM Days to Maturity Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Managed Pool Accounts 104348006-6 01-02RESA11 First Amer Govt Oblig Fund CI 08/01/2016 440,690.67 440,690.67 440,690.67 0.250 0.247 0.250 1 104348000-6 01-02SPTAX11 First Amer Govt Oblig Fund CI 53,720.65 53,720.65 53,720.65 0.250 0.247 0.250 1 104348016-6 01-2RESB11 First Amer Govt Oblig Fund CI 08/01/2016 188,738.61 188,738.61 188,738.61 0.250 0.247 0.250 1 164741008-6 03-03IMP First Amer Govt Oblig Fund CI 08/01/2016 301,044.70 301,044.70 301,044.70 0.250 0.247 0.250 1 164741006-6 03-03RES First Amer Govt Oblig Fund CI 08/01/2016 389.50 389.50 389.50 0.250 0.247 0.250 1 164741000-6 03-03SPEC First Amer Govt Oblig Fund CI 08/01/2016 195,793.54 195,793.54 195,793.54 0.250 0.247 0.250 1 164742000-6 03-06SPEC First Amer Govt Oblig Fund CI 07/01/2016 15,153.26 15,153.26 15,153.26 0.250 0.247 0.250 1 94669921-6 03-1ACQ11 First Amer Govt Oblig Fund CI 08/01/2016 972,928.80 972,928.80 972,928.80 0.250 0.247 0.250 1 94669911-6 03-1ACQA11 First Amer Govt Oblig Fund CI 08/01/2016 144.76 144.76 144.76 0.250 0.247 0.250 1 94669917-6 03-1 RES First Amer Govt Oblig Fund CI 08/01/2016 0.02 0.02 0.02 0.000 0.000 1 94669916-6 03-1RESB11 First Amer Govt Oblig Fund CI 08/01/2016 147,975.79 147,975.79 147,975.79 0.250 0.247 0.250 1 94669000-6 03-1SPTAX11 First Amer Govt Oblig Fund CI 08/01/2016 45,746.99 45,746.99 45,746.99 0.250 0.247 0.250 1 793593011-6 03-2ACQ11 First Amer Govt Oblig Fund CI 08/01/2016 42,327.97 42,327.97 42,327.97 0.250 0.247 0.250 1 793593009-6 03-2EMWD11 First Amer Govt Oblig Fund CI 08/01/2016 1,099.91 1,099.91 1,099.91 0.250 0.247 0.250 1 793593007-6 03-2IMPR11 First Amer Govt Oblig Fund CI 08/01/2016 1,146.65 1,146.65 1,146.65 0.250 0.247 0.250 1 793593016-6 03-2LOC11 First Amer Govt Oblig Fund CI 08/01/2016 142,281.63 142,281.63 142,281.63 0.250 0.247 0.250 1 793593000-6 03-2SPTX First Amer Govt Oblig Fund CI 08/01/2016 26,360.25 26,360.25 26,360.25 0.250 0.247 0.250 1 94686001-6 03-4ADMIN11 First Amer Govt Oblig Fund CI 08/01/2016 508.39 508.39 508.39 0.250 0.247 0.250 1 94686005-6 03-4PREP11 First Amer Govt Oblig Fund CI 08/01/2016 13.00 13.00 13.00 0.230 0.227 0.230 1 94686000-6 03-4RED11 First Amer Govt Oblig Fund CI 08/01/2016 7,322.52 7,322.52 7,322.52 0.250 0.247 0.250 1 94686006-6 03-4RES11 First Amer Govt Oblig Fund CI 08/01/2016 34,026.11 34,026.11 34,026.11 0.250 0.247 0.250 1 94434160-6 RDA-02INT First Amer Govt Oblig Fund CI 08/01/2016 0.95 0.95 0.95 0.000 0.000 1 94434161-6 RDA-02PRIN First Amer Govt Oblig Fund CI 08/01/2016 1.21 1.21 1.21 0.000 0.000 1 107886000-6 RDA-06AINT First Amer Govt Oblig Fund CI 08/01/2016 0.45 0.45 0.45 0.000 0.000 1 107886001-6 RDA06APRIN First Amer Govt Oblig Fund CI 07/01/2016 0.56 0.56 0.56 0.000 0.000 1 107886010-6 RDA06BINT First Amer Govt Oblig Fund CI 08/01/2016 0.02 0.02 0.02 0.000 0.000 1 107886011-6 RDA06BPRIN First Amer Govt Oblig Fund CI 08/01/2016 0.04 0.04 0.04 0.000 0.000 1 107886016-6 RDA06BRES First Amer Govt Oblig Fund CI 08/01/2016 202,204.27 202,204.27 202,204.27 0.250 0.247 0.250 1 107886020-6 RDA07INT First Amer Govt Oblig Fund CI 08/01/2016 0.13 0.13 0.13 0.000 0.000 1 107886021-6 RDA07PRIN First Amer Govt Oblig Fund CI 08/01/2016 0.21 0.21 0.21 0.000 0.000 1 107886028-6 RDA07PROJ First Amer Govt Oblig Fund CI 08/01/2016 209,799.90 209,799.90 209,799.90 0.250 0.247 0.250 1 107886026-6 RDAO7RES First Amer Govt Oblig Fund CI 08/01/2016 1,104,568.93 1,104,568.93 1,104,568.93 0.250 0.247 0.250 1 136343008-6 RDA10APROJ First Amer Govt Oblig Fund CI 07/01/2016 19,962.13 19,962.13 19,962.13 0.250 0.247 0.250 1 136343018-6 RDA10BPROJ First Amer Govt Oblig Fund CI 08/01/2016 5,189,655.76 5,189,655.76 5,189,655.76 0.250 0.247 0.250 1 136343000-6 RDA1OINT First Amer Govt Oblig Fund CI 08/01/2016 158,171.52 158,171.52 158,171.52 0.250 0.247 0.250 1 136343001-6 RDA1OPRIN First Amer Govt Oblig Fund CI 08/01/2016 0.47 0.47 0.47 0.000 0.000 1 Run Date: 12/15/2016 - 09:55 Portfolio TEME CP PM (PRF_PM2) 7.3.0 Report Ver. 7.3.5 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments November 30, 2016 Page 2 Average Purchase Stated YTM YTM Days to Maturity Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Managed Pool Accounts 136343006-6 RDA1ORSRV First Amer Govt Oblig Fund CI 08/01/2016 1,264,471.63 1,264,471.63 1,264,471.63 0.250 0.247 0.250 1 146161000-6 RDA11AINT First Amer Govt Oblig Fund CI 08/01/2016 19.26 19.26 19.26 0.260 0.256 0.260 1 146161001-6 RDA11APRIN First Amer Govt Oblig Fund CI 08/01/2016 7.80 7.80 7.80 0.260 0.256 0.260 1 94669902-3 03-1 BOND3 First American Treasury 07/01/2016 0.00 0.00 0.00 0.000 0.000 1 94434160-1 RDA 02 INT1 First American Treasury 0.00 0.00 0.00 0.010 0.010 0.010 1 94434161-2 RDA 02 PRIN2 First American Treasury 0.00 0.00 0.00 0.010 0.010 0.010 1 136343018-2 RDA 10B CIP2 First American Treasury 0.00 0.00 0.00 0.010 0.010 0.010 1 146161008-3 RDA11APROJ Federated Institutional Tax Fr 08/01/2016 7,288,771.39 7,288,771.39 7,288,771.39 0.660 0.651 0.660 1 146161006-3 RDA11ARSRV Federated Institutional Tax Fr 08/01/2016 1,310,069.71 1,310,069.71 1,310,069.71 0.660 0.651 0.660 1 94669921-5 03-01 ACQ11 Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 94669911-5 03-01 ACQA11 Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 94669917-5 03-01 RES Federated Tax Free Obligations 07/01/2016 0.00 0.00 0.00 0.000 0.000 1 94669906-5 03-01 RESA11 Federated Tax Free Obligations 0.00 0.00 0.00 0.001 0.001 0.001 1 94669916-5 03-01 RESB11 Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 94669000-5 03-01 SPTAX11 Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 164742006-5 03-06 RES Federated Tax Free Obligations 07/01/2016 0.00 0.00 0.00 0.000 0.000 1 164742000-5 03-06 SPEC Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 94669902-5 03-1bond fd Federated Tax Free Obligations 07/01/2016 0.00 0.00 0.00 0.000 0.000 1 793593011-5 03-2 ACQ11 Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 793593009-5 03-2 EMWD11 Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 793593016-5 03-2 LOC1 1 Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 793593010-5 03-2 PWADM11 Federated Tax Free Obligations 0.00 0.00 0.00 0.010 0.010 0.010 1 793593006-5 03-2 RES11 Federated Tax Free Obligations 0.00 0.00 0.00 0.010 0.010 0.010 1 793593000-5 03-2 SPTX Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 793593007-5 03-2-IMPR11 Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 94686001-5 03-4 ADMIN11 Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 94686005-5 03-4 PREP11 Federated Tax Free Obligations 07/01/2016 0.00 0.00 0.00 0.000 0.000 1 94686006-5 03-4 RES11 Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 94669917-1 03-01-1 RES CA Local Agency Investment Fun 774,666.94 774,666.94 774,666.94 0.678 0.669 0.678 1 164742006-1 03-06 RES -1 CA Local Agency Investment Fun 309,866.77 309,866.77 309,866.77 0.678 0.669 0.678 1 94669911-1 03-1 ACQ A2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.678 0.669 0.678 1 94669921-1 03-1 ACQ B2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.678 0.669 0.678 1 793593011-1 03-2-1 ACQUI CA Local Agency Investment Fun 11,506,260.92 11,506,260.92 11,506,260.92 0.678 0.669 0.678 1 793593009-1 03-2-1 EMWD CA Local Agency Investment Fun 0.00 0.00 0.00 0.678 0.669 0.678 1 793593007-1 03-2-1 IMPRO CA Local Agency Investment Fun 0.00 0.00 0.00 0.678 0.669 0.678 1 793593010-1 03-2-1 PW AD CA Local Agency Investment Fun 0.00 0.00 0.00 0.678 0.669 0.678 1 Run Date: 12/15/2016 - 09:55 Portfolio TEME CP PM (PRF_PM2) 7.3.0 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments November 30, 2016 Page 3 Average Purchase Stated YTM YTM Days to Maturity Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Managed Pool Accounts 793593006-3 03-2-3 RESER CA Local Agency Investment Fun 3,510,084.20 3,510,084.20 3,510,084.20 0.678 0.669 0.678 1 744727011-1 03-3 ACQ 2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.678 0.669 0.678 1 164741006-1 0303-1 RES CA Local Agency Investment Fun 1,435,918.59 1,435,918.59 1,435,918.59 0.678 0.669 0.678 1 107886028-1 RDA 07 PRO -1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.678 0.669 0.678 1 107886026-1 RDA 07 RES -1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.678 0.669 0.678 1 136343018-1 RDA 10B CIP1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.678 0.669 0.678 1 107886006 RDA 06 RES A MBIA Surety Bond 1.00 1.00 1.00 0.000 0.000 1 94434166 RDA TABs RES MBIA Surety Bond 1.00 1.00 1.00 0.000 0.000 1 Subtotal and Average 36,958,781.40 36, 901,919.48 36,901,919.48 36,901,919.48 0.541 0.549 1 Retention Escrow Account ARMY CORPS Army Corps Union Bank Subtotal and Average 600,524.70 600,514.81 600,524.70 600,524.70 600,524.70 600,524.70 600,524.70 0.000 0.000 1 0.000 0.000 1 Letter of Credit 104348006-1 02008 ASSURANCE CO BOND INSURANCE 07/01/2016 Subtotal and Average 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.000 0.000 1 0.000 0.000 1 Local Agency Investment Funds SYSCITY CITY CA Local Agency Investment Fun 8,063,393.01 8,065,860.67 8,063,393.01 0.678 0.669 0.678 1 SYSRDA RDA CA Local Agency Investment Fun 1,762.66 1,763.20 1,762.66 0.678 0.669 0.678 1 SYSTCSD TCSD CA Local Agency Investment Fun 29,864,750.81 29,873,890.38 29,864,750.81 0.678 0.669 0.678 1 Subtotal and Average 37,929,906.48 37,929,906.48 37,941,514.25 37,929,906.48 0.669 0.678 1 Federal Agency Callable Securities 3130A3RY2 01201 Federal Home Loan Bank 12/30/2014 1,000,000.00 997,440.00 1,000,000.00 1.150 1.130 1.146 393 12/29/2017 3130A4G89 01207 Federal Home Loan Bank 03/24/2015 1,000,000.00 1,002,220.00 1,000,000.00 1.650 1.627 1.650 1,027 09/24/2019 3130A6YN1 01215 Federal Home Loan Bank 01/27/2016 1,000,000.00 1,000,730.00 1,000,000.00 1.700 1.677 1.700 1,152 01/27/2020 3134G67C1 01210 Federal Home Loan Mtg Corp 06/22/2015 1,000,000.00 996,780.00 1,000,000.00 1.200 1.184 1.200 568 06/22/2018 3134G8QB8 01219 Federal Home Loan Mtg Corp 03/29/2016 1,000,000.00 996,700.00 1,000,000.00 1.270 1.253 1.270 848 03/29/2019 3134G8PP8 01220 Federal Home Loan Mtg Corp 03/30/2016 1,000,000.00 999,740.00 1,000,000.00 1.500 1.661 1.684 1,399 09/30/2020 3134GAXX7 01224 Federal Home Loan Mtg Corp 11/30/2016 1,000,000.00 996,300.00 1,000,000.00 1.000 0.986 1.000 729 11/30/2018 3136G2CE5 01203 Federal National Mtg Assn 01/30/2015 1,000,000.00 1,000,910.00 1,000,000.00 1.550 1.529 1.550 790 01/30/2019 3136G2D87 01204 Federal National Mtg Assn 02/13/2015 1,000,000.00 999,070.00 1,000,000.00 1.000 0.986 1.000 439 02/13/2018 3136G2EC7 01205 Federal National Mtg Assn 02/27/2015 1,000,000.00 996,910.00 1,000,000.00 1.300 1.282 1.300 818 02/27/2019 Run Date: 12/15/2016 - 09:55 Portfolio TEME CP PM (PRF_PM2) 7.3.0 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments November 30, 2016 Page 4 Average Purchase Stated YTM YTM Days to Maturity Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Federal Agency Callable Securities 3136G2WT0 01216 Federal National Mtg Assn 01/27/2016 1,000,000.00 996,530.00 1,000,000.00 1.450 1.430 1.450 1,152 01/27/2020 3136G2XH5 01217 Federal National Mtg Assn 02/24/2016 1,000,000.00 991,540.00 1,000,000.00 1.400 1.381 1.400 1,180 02/24/2020 3136G3CL7 01218 Federal National Mtg Assn 03/24/2016 1,000,000.00 984,580.00 1,000,000.00 1.420 1.401 1.420 1,393 09/24/2020 3136G3TE5 01221 Federal National Mtg Assn 06/29/2016 1,000,000.00 980,320.00 1,000,000.00 1.250 1.233 1.250 1,306 06/29/2020 3136G3X59 01222 Federal National Mtg Assn 08/23/2016 1,000,000.00 985,740.00 1,000,000.00 1.100 1.085 1.100 995 08/23/2019 Subtotal and Average 15,966,666.67 15, 000, 0 00.00 14, 925, 510.00 15, 000, 000.00 1.323 1.341 946 Federal Agency Bullet Securities 3133EDNDO 01196 Federal Farm Credit Bank 06/11/2014 1,000,000.00 1,000,670.00 1,000,000.00 1.200 1.179 1.195 406 01/11/2018 3133EEHU7 01202 Federal Farm Credit Bank 01/14/2015 1,000,000.00 1,003,620.00 1,000,000.00 1.410 1.391 1.410 774 01/14/2019 3133EGJ30 01225 Federal Farm Credit Bank 11/18/2016 1,000,000.00 997,355.00 1,000,000.00 1.100 1.085 1.100 1,082 11/18/2019 313381DZ5 01193 Federal Home Loan Bank 11/28/2012 1,000,000.00 1,000,130.00 1,000,000.00 0.550 0.542 0.550 26 12/27/2016 3130A4AJ1 01206 Federal Home Loan Bank 02/27/2015 1,000,000.00 999,580.00 1,000,000.00 1.140 1.124 1.140 453 02/27/2018 3130A5MH9 01211 Federal Home Loan Bank 06/26/2015 1,000,000.00 1,001,880.00 1,000,000.00 1.360 1.341 1.360 755 12/26/2018 3130A8ZV8 01223 Federal Home Loan Bank 08/23/2016 1,000,000.00 986,120.00 1,000,000.00 1.000 0.986 1.000 995 08/23/2019 3135G0PQ0 01194 Federal National Mtg Assn 11/26/2013 1,000,000.00 999,960.00 993,680.00 0.875 1.026 1.040 329 10/26/2017 Subtotal and Average 7,427,013.33 8,000,000.00 7,989,315.00 7,993,680.00 1.084 1.099 603 Total and Average Run Date: 12/15/2016 - 09:55 100,339,478.89 98,432,351.66 98,358,784.43 98,426,031.66 0.750 0.761 194 Portfolio TEME CP PM (PRF_PM2) 7.3.0 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Cash November 30, 2016 Average Purchase Stated YTM YTM Days to Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Page 5 Passbook/Checking Accounts 1453718479 WORKERS COMP BANK OF AMERICA MERRILL LYNC 07/01/2016 11,411.13 11,411.13 11,411.13 0.000 0.000 1 SYSPetty Cash Petty Cash City of Temecula 07/01/2016 3,061.00 3,061.00 3,061.00 0.000 0.000 1 SYSGen Ck Acct Gen Ck Acct Union Bank of California 2,696,793.18 2,696,793.18 2,696,793.18 0.000 0.000 1 SYSParking Ck PARKING CITA Union Bank of California 07/01/2016 8,160.50 8,160.50 8,160.50 0.000 0.000 1 Average Balance 0.00 1 Total Cash and Investments 100,339,478.89 Run Date: 12/15/2016 - 09:55 101,151, 777.47 101,078, 210.24 101,145,457.47 0.750 0.761 194 Portfolio TEME CP PM (PRF_PM2) 7.3.0 Fund # Fund Name Cash and Investments Report CITY OF TEMECULA Through November 2016 Beginning Balance Receipts Disbursements Fund Total 001 GENERAL FUND $ 27,253,189.52 $ 8,537,739.20 $ 6,959,050.62 $ 28,831,878.10 100 STATE GAS TAX FUND 199.05 334,934.60 - 335,133.65 120 DEVELOPMENT IMPACT FUND 7,555,605.10 26,290.68 - 7,581,895.78 125 PEG PUBLIC EDUCATION & GOVERNMENT 93,549.95 25,683.31 1,079.99 118,153.27 135 BUSINESS INCUBATOR RESOURCE 58,710.42 925.00 6,917.79 52,717.63 145 TEMECULA ENERGY EFFICIENCY ASSET TEAM 231,759.08 - - 231,759.08 150 AB 2766 FUND 245,225.22 - 3,890.94 241,334.28 160 SUPPLEMENTAL LAW ENFORCEMENT SERVICES 58,269.77 8,342.79 - 66,612.56 161 LARRY ROBINSON REWARD 25,483.23 - - 25,483.23 165 AFFORDABLE HOUSING 610,615.54 416.92 11,457.50 599,574.96 170 MEASURE A FUND 5,432,799.74 245,228.89 - 5,678,028.63 190 TEMECULA COMMUNITY SERVICES DISTRICT 792,895.99 270,495.20 562,056.55 501,334.64 194 TCSD SERVICE LEVEL "D" REFUSE/RECYCLING 379,708.84 12,555.14 6,538.60 385,725.38 195 TCSD SERVICE LEVEL "R" STREET/ROAD MAINT 22,756.75 - - 22,756.75 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 262,118.23 1,442.56 8,877.01 254,683.78 197 TEMECULA LIBRARY FUND 297,332.20 10,471.82 70,456.81 237,347.21 198 PUBLIC ART 35,628.55 1,686.91 - 37,315.46 210 CAPITAL IMPROVEMENT PROJECT FUND 13,023,040.96 125,233.36 386,741.31 12,761,533.01 273 CFD 03-1 CROWNE HILL IMPROVEMENT FUND 1,073,606.56 222.18 100,755.18 973,073.56 275 CFD 03-3 WOLF CREEK IMPROVEMENT FUND 300,982.41 62.29 - 301,044.70 277 CFD-RORIPAUGH 11,617,813.74 9.23 1,196.93 11,616,626.04 300 INSURANCE FUND 251,866.72 - 24,113.83 227,752.89 305 WORKER'S COMPENSATION 511,447.77 60.87 3,862.83 507,645.81 310 VEHICLES AND EQUIPMENT FUND 1,529,783.99 - - 1,529,783.99 320 INFORMATION TECHNOLOGY 415,273.39 84,709.73 499,983.12 - 325 TECHNOLOGY REPLACEMENT FUND 376,770.75 411,693.14 110,964.87 677,499.02 330 CENTRAL SERVICES 461,509.90 - 17,326.19 444,183.71 340 FACILITIES 515,279.69 10.07 95,883.32 419,406.44 375 SUMMER YOUTH EMPLOYMENT PROGRAM 8,639.29 - - 8,639.29 380 SARDA DEBT SERVICE FUND 13,217,605.48 6,417.93 - 13,224,023.41 381 REDEVELOPMEN PROPERTY TAX TRUST 3,184,862.21 - - 3,184,862.21 460 CFD 88-12 DEBT SERVICE FUND 89,572.75 - - 89,572.75 472 CFD 01-2 HARVESTON A&B DEBT SERVICE 755,644.34 141.35 197.85 755,587.84 473 CFD 03-1 CROWNE HILL DEBT SERVICE FUND 1,043,598.35 40.09 197.85 1,043,440.59 474 AD 03-4 JOHN WARNER ROAD DEBT SERVICE 42,066.94 8.67 197.85 41,877.76 475 CFD 03-3 WOLF CREEK DEBT SERVICE FUND 1,967,596.34 40.59 197.85 1,967,439.08 476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 353,436.70 3.14 197.85 353,241.99 477 CFD 03-02 RORIPAUGH DEBT SERVICE FUND 4,995,070.80 34.89 1,187.01 4,993,918.68 501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 5,724.01 - 5,432.16 291.85 502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 60,478.48 - 2,094.89 58,383.59 503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 2,905.52 - 2,377.88 527.64 504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 1,668.52 - 572.26 1,096.26 506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 15,943.00 - 1,125.98 14,817.02 508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 25,745.77 - 10,829.52 14,916.25 509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 21,325.21 - 161.14 21,164.07 510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 6,581.15 - 492.41 6,088.74 511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 1,239.59 - 168.49 1,071.10 512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 37,022.94 - 6,490.57 30,532.37 513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP 5,285.55 - 2,796.35 2,489.20 514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 1,677.06 - 970.41 706.65 515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 688.02 - 561.60 126.42 516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 24,706.46 - 1,417.37 23,289.09 517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 519.91 - 164.51 355.40 518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 28,441.73 - 24,475.14 3,966.59 519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 65,868.25 - 2,743.07 63,125.18 520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 87,578.54 - 9,178.38 78,400.16 521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 86,202.56 - 13,443.33 72,759.23 522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 1,019.12 - 348.80 670.32 523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 11,001.51 - 511.72 10,489.79 524 SERVICE LEVEL"C"ZONE 24 HARVESTON 7,994.15 - 7,879.82 114.33 525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 30,469.18 54.10 2,987.07 27,536.21 526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 308.66 - 175.60 133.06 527 SERVICE LEVEL"C"ZONE 27 AVONDALE 5,858.93 - 2,977.17 2,881.76 528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 298,017.50 - 12,634.06 285,383.44 530 SERVICE LEVEL"C"ZONE 30 FUTURE ZONES 34,007.36 - - 34,007.36 Grand Total: $ 99,959,594.94 $ 10,104,954.65 $ 8,986,339.35 $101,078,210.24 Journal Entries completed after October's Treasurer's Report was issued are reflected in the Receipts ! Disbursements columns. Item No. 5 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl, City Clerk DATE: January 10, 2017 SUBJECT: Approve Annual Citywide Records Retention Schedule and Records Destruction PREPARED BY: Randi Johl, City Clerk RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING REVISIONS TO THE ESTABLISHED CITYWIDE RECORDS RETENTION SCHEDULE, THEREBY AMENDING AND RESTATING THE RECORDS RETENTION POLICY, AND APPROVING THE DESTRUCTION OF CERTAIN RECORDS BACKGROUND: The citywide Records Management Program ("Program") is based on state and federal laws and agency guidelines governing public records. The Records Retention Schedule ("Schedule") is a key element of this program. The objective of the program and schedule is to administer and preserve records vital to the operation of the City and to lawfully dispose of records that have served their usefulness. Program components include the retention schedule, records destruction, technology storage and retrieval, and related policies and procedures. The schedule is a comprehensive listing of records created or maintained by the City, that includes the length of time each record is retained and the legal retention authority. The Electronic Document Management System ("EDMS") is a part of the overall program. The City uses Laserfiche as its EDMS to store its official records electronically. The purpose of the EDMS policy is to ensure the City's EDMS meets the definition of a Trusted System as set forth in Government Code Sections 12168.7 and 34090.5, and is in compliance with regulations developed by the Secretary of State to use in recording, storing, and reproducing permanent and nonpermanent documents or records in electronic media, so that every reproduction of a record from the EDMS will be deemed to be a copy of an original record. Documents already imaged and identified within various records series of the schedule are destroyed in accordance with policy. Permanent imaging of these records complies with the requirements of state and federal laws. Proposed revisions to the schedule are based upon an annual survey of departments. Revisions reflect changes in records ownership, operational needs and changes in applicable records management law. Government Code Section 34090 requires legislative approval for said destruction, along with City Attorney review and Department Director authorization. The City Attorney consents to the destruction of the proposed records by way of approval of this report and attachments and signature on the corresponding resolution. Assuming the City Council approves the proposed destruction Department Directors will also sign off on the request for destruction of records prior to actual destruction. In addition to the descriptions set forth in Exhibit A, bar code records also identify each record retained and/or destroyed by the City. Therefore, staff recommends that the City Council approve the annual retention schedule and records destruction. FISCAL IMPACT: The costs associated with the program are contained in the annual operating budget for the City Clerk Department. ATTACHMENTS: 1. Resolution Regarding Records Retention Schedule 2. Exhibit A — Records Retention Schedule 3. Exhibit B — Request for Destruction of Records 4. Exhibit C — Electronic Document Management System Policy RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING REVISIONS TO THE ESTABLISHED CITYWIDE RECORDS RETENTION SCHEDULE, THEREBY AMENDING AND RESTATING THE RECORDS RETENTION POLICY, AND APPROVING THE DESTRUCTION OF CERTAIN RECORDS WHEREAS, the Records Retention Schedule is a key element of the Records Management Program for the City of Temecula in administering and preserving records vital to the operation of the City and for legally disposing of records that have served their usefulness. WHEREAS, the Records Retention Schedule, attached hereto as Exhibit A, is a living, breathing document changing periodically based on the ongoing operational needs of the City. WHEREAS, Section 34090 et seq. of the California Government Code authorizes the destruction of City records upon approval of the legislative body of the City and with written consent of the City Attorney, provided that the records do not fall within certain specified categories, and are not less than two years old; and WHEREAS, the records described in Exhibit B and incorporated herein by this reference are more than two years old, are not subject to litigation hold, and are not otherwise required to be kept by the City by statute and therefore meet the criteria for destruction set forth in Government Code Section 34090 et seq.; and WHEREAS, in addition to the description of records provided in Exhibit B, bar code scans identify each record retained and/or destroyed by the City. THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The "City of Temecula Uniform Filing System Guide Records Retention Schedule" is hereby amended and restatated as set forth on Exhibit A. Section 2. The City Clerk or her designee is authorized to destroy the records described on Exhibit B. Resos 17- 1 Section 3. The City Attorney's signature on this resolution shall serve as evidence of his written consent to the destruction of the records described on Exhibit B. The City Attorney hereby consents to the destruction of the records described on Exhibit B. Peter M. Thorson City Attorney Section 4. The City Clerk shall certify to the passage and adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 10th day of January, 2017. Maryann Edwards, Mayor ATTEST: Randi Johl, City Clerk [SEAL] Resos 17- 2 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 17- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 10th day of January, 2017, by the following vote: AYES: 0 COUNCIL MEMBERS: NOES: 0 COUNCIL MEMBERS: ABSTAIN: 0 COUNCIL MEMBERS: ABSENT: 0 COUNCIL MEMBERS: Randi Johl, City Clerk Resos 17- 3 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 100 GENERAL ADMINISTRATIVE FILES 100-01 Mission Statement HR Y P GC 34090 Keep originals for historical purposes Permanent 100-02 Policies and Procedures (City Wide) HR Y P GC 34090 Keep originals for historical purposes Permanent 101 CORRESPONDENCE CONTROL FILES 101-01 Chronological and General Correspondence Files ALL N C + 2 GC 34090 2014 and prior 101-02 Mail Log ALL N C + 2 GC 34090 2014 and prior 101-03 Telephone Record Books ALL N C + 2 GC 34090 2014 and prior 101-04 Suspense /Tickler Files ALL N C + 2 GC 34090 2014 and prior 101-05 Mailing Requests ALL N C + 2 GC 34090 2014 and prior 101-06 Calendars, Appointment Books, Scheduling C + 2 GC 34090 2014 and prior 200 PLANNING, BUDGET & PROGRAMMING FILES 201 EMERGENCY PLANNING FILES 201-01 Emergency Planning Files HR, IT Y US +2 GC34090 Until Superseded +2 201-02 Emergency Reporting Files Y P GC 34090 Permanent 201-03 Civil Disturbance & Riot Files HR Y P GC 34090 Permanent 201-04 Disaster Reporting Files HR Y P GC 34090 Permanent 201-05 Civil Defense/Terrorism Planning Files HR Y P GC 34090 Permanent 201-06 Emergency Communications Files (Includes 911) HR Y P GC 6254 Permanent 201-07 Community Resources HR N US GC 6254 Until Superseded 201-08 Emergency Management Training HR Y R US + 2 GC 6254 Until Superseded 202 ORGANIZATION PLANNING FILES 202-01 Organization Planning (City of Temecula) HR Y C + 2 See 504-06 for Charts 2014 and prior LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 1 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 203 CITY PLANNING FILES 203-01 Tentative Map Files/Tentative Tract Maps PLG, PW Y P GC 34090; H & S 19850; GC 4003; GC 4004 Permanent 203-02 Tentative Parcel Map Files PLG, PW Y P GC 34090; H & S 19850; GC 4003; GC 4004 Permanent 203-03 Zone Change Files PLG Y P GC 34090; H&S19850; GC 4003; GC 4004 Permanent 203-04 Variance Files PLG ' Y P GC 34090; H & S 19850; GC 4003; GC 4004 Permanent 203-07 Temporary Use Permit CSD, PLG N C + 2 GC 34090d Master and Major TUP's See 203-48 2014 and prior 203-08 Conditional Use Permit Files PLG Y P GC 34090 H & S 19850; GC 4003; GC 4004 Permanent 203-10 Modifications (includes minor, major, review) PLG i Y P GC 34090 H & S 19850; GC 4003; GC 4004 Permanent 203-11 General Plan/Development Code and Amendments PLG Y P GC 34090 Permanent 203-12 Lot Line Adjustment CC, PLG,PW Y P GC 34090 Permanent 203-13 Environmental Initial Study, Environmental Impact Report and Environmental PLG Y P GC 34090 Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 2 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) Assessments 203-15 Comprehensive Sign Program PLG Y P GC 34090 Permanent 203-16 Temporary Signs PLG N C + 2 GC 34090d 2014 and prior 203-17 Sign Permit PLG Y P GC 34090 Permanent 203-19 Parcel Merger CC, PLG, PW Y P GC 34090 Permanent 203-20 Home Occupation Permit PLG Y P GC 34090 Permanent 203-21 Specific Plans/Specific Plan Amendments PLG Y P GC 34090 Permanent 203-22 Certificate of Compliance CC, PLG, PW Y P GC 34090 Permanent 203-23 Waivers of Final Map PLG Y P GC 34090 Permanent 203-24 Development Plans PLG, PW Y P GC 34090 Permanent 203-25 Second Unit Permit PLG Y P GC 34090 Permanent 203-28 Development Agreements PLG Y P GC 34090 Permanent 203-31 Landscape Agreements/Bonds/Plans PLG Y P GC 34090 Permanent 203-32 Appeals PLG N C +2 GC 34090 2014 and prior 203-35 Massage Establishment/Technician PLG N P GC 34090 Permanent 203-36 Findings of Public Convenience or Necessity PLG Y P GC 34090 Permanent 203-37 Development Impact Fee Reduction PLG Y P GC 34090 Permanent 203-38 Extension of Time PLG Y P GC 34090 Permanent 203-39 Habitat Acquisition Negotiations Strategy (HANS) PLG Y P GC 34090 Permanent 203-40 Minor Exception PLG Y P GC 34090 Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 3 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 203-41 Model Home Complex PLG Y P GC 34090 Permanent 203-42 Pre -Application Review PLG Y P GC 34090 Permanent 203-43 Residential Tract Product Review PLG Y P GC 34090 Permanent 203-44 Vendors License PLG Y P GC 34090 Permanent 203-45 Wireless Antenna Facility PLG Y P GC 34090 Permanent 203-46 Long Range Planning Projects PLG Y P GC 34090 Permanent 203-47 Certificate of Historical Appropriateness PLG Y P GC 34090 Permanent 203-48 Master/ Major Temporary Use Permits and Special Events Permanent 204 COMPUTER APPLICATIONS & DIRECTORIES 204-01 Computer Files IT Y P GC 34090 Permanent 204-06 Council Meeting Media CC, IT N P GC 34090 Permanent 204-07 Meeting Audio Recordings ALL N C + 2 GC 34090 2014 and prior 205 BUDGET FILES 205-01 Budget Working Paper Files ALL N C + 2 GC 34090 2014 and prior 205-02 Proposed Budget ALL N C + 2 GC 34090 2014 and prior 205-03 Approved Budget FIN Y P GC 34090 Permanent 205-04 Budget Adjustments FIN Y P GC 34090 Permanent 205-09 Capital Improvement Program Budget FIN Y P GC 34090 Permanent 205-11 GANN Appropriation Limit FIN Y P GC 34090 Permanent 205-13 State Budget Information FIN N C + 2 GC 34090 2014 and prior LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 4 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 206 REPORTING FILES 206-02 Comprehensive Annual Financial Reports (CAFR) FIN Y P GC 34090 Permanent 206-04 State Controller's Report (City) FIN Y P GC 34090 Permanent 206-05 Street Report (City) FIN Y P GC 34090 Permanent 206-06 Statement of Indebtedness (RDA) FIN Y P GC 34090 Permanent 206-07 State Controller's Report (RDA) FIN Y P GC 34090 Permanent 206-08 State Controller's Report (TCSD) FIN Y P GC 34090 Permanent 207 COST ANALYSIS STUDIES 207-01 Cost Analysis Studies Files FIN Y P Permanent 208 REDEVELOPMENT 208-01 Redevelopment Plan PLG Y P GC 34090 Permanent 208-02 Redevelopment Projects PLG Y P GC 34090 Permanent 208-03 Redevelopment Programs PLG Y P GC 34090 Permanent 208-04 Housing Programs PLG Y P GC 34090 Permanent 208-05 Housing Projects PLG Y P GC 34090 Permanent 208-06 Owner Participation Rules PLG N US GC 34090 Until Superseded 208-07 Relocation Assistance, Rules & Guidelines PLG N US GC 34090 Until Superseded 209 PROGRAM FILES 209-01 Community Services Funding Program CM Y P GC 34090 Permanent 209-02 Community Development Block Grants (CDBG) PLG N P GC 34090; 7 CFR 3016.42 Permanent 300 MANAGEMENT FILES 301 DEPARTMENTAL MANAGEMENT FILES LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 5 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 301-02 Conference and Meetings ALL N US GC 6254 Until Superseded 301-03 Departmental Procedures ALL N US GC 6254 Until Superseded 302 REPORTS MANAGEMENT FILES 303 FORMS MANAGEMENT FILES 303-01 Forms ALL N US GC 6254 Until Superseded 304 RECORDS MANAGEMENT FILES 304-01 Filing Systems & Procedures (Includes TUFFS) CC N US GC 6254 Until Superseded 304-02 Department Inventories and Worksheets CC Y P GC 6254 Permanent 304-03 Records Destruction Authorization Files and Certificates CC Y P GC 6254 Permanent 304-05 Imaging/Micrographics Program CC N US GC 6254 Until Superseded 304-06 Department Transfer Lists CC Y P GC 6254 Permanent 304-07 Retention Schedules CC N P GC 6254 Permanent 305 RISK MANAGEMENT 305-01 Insurance CC Y P GC 34090 Permanent 305-02 Claims CC, FIN, HR N 3 AS GC 34090 Also see section 704-13 2014 and prior years after settled 400 ACCOUNTING, PAYROLL & RETIREMENT 401 ACCOUNTING & REVENUE FILES Also see Section 409 401-03 General Ledger File/AJE/BJE FIN N P 4AA GC 34090 CCP337 General Ledger Permanent Journal entries 4AA FY11/12 and prior 401-06 Accounts Payable FIN N 4 AA GC 34090 FY11/12 and prior 401-07 Accounts Receivable FIN N 4 AA GC 34090 FY11/12 and prior 401-10 Demands & Warrants FIN Y P Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 6 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 401-11 Encumbrance Files FIN N 4 AA GC 34090 FY11/12 and prior 401-13 List of Demands FIN N 4 AA GC 34090 FY11/12 and prior 401-14 Petty Cash Files FIN Y 4 AA GC 34090 FY11/12 and prior 401-16 Sales Tax FIN N 4 AA GC 34090 Also see 409-11 FY11/12 and prior 401-18 Master Chart of Accounts FIN Y P GC 34090 Permanent 401-19 Quarterly Financial Statements FIN Y 7AA GC 34090 & CCP 337 FY09/10 and prior 401-20 State Revenues FIN Y P GC 34090 Permanent 401-21 Fiscal Analysis FIN Y P GC 34090 Permanent 401-25 Vouchers and Voucher Register (Cash Disbursement Journal) FIN 4 AA GC 34090 FY11/12 and prior 401-35 Internal Service Funds FIN N 4 AA GC 34090 FY11/12 and prior 401-36 Capital Improvement Program (CIP) FIN Y P GC 34090 Permanent 401-37 Asset Management Inventory FIN Y P GC 34090 Permanent 402 RECEIPTS & BILLING FILES 402-02 Daily Cash Receipts FIN N 4 AA GC 34090 FY11/12 and prior 402-05 Permits and Permit Fees FIN Y P GC 34090 Permanent 402-06 Business Licenses FIN N 41 AT 4AC/10 AC Renewals & Address Changes 4 AC Applications 10 AC 4 Years After Termination Closed/10 GC 34090 Years After Closed 403 CITY BANKING FILES 403-01 Bank Deposit Files FIN N 4 AA GC 34090 FY11/12 and prior 403-02 Bank Statements FIN N 4 AA GC 34090 FY11/12 and prior LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 7 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 403-03 Check Stubs, CancelledNoided Checks FIN N 5 AA GC 34090 Includes payroll, cancelled & voided checks FY 10/11 and prior 403-04 Signature Cards & Authority FIN N 5 AA GC 34090 FY 10/11 and prior 403-05 Banking Service Files FIN N 3 AT GC 34090 3 Years After Termination 403-06 Bank Reconciliation FIN N 4 AA GC 34090 FY11/12 and prior 403-07 Bank Proposals FIN N C + 2 GC 34090 2014 and prior 403-08 NP Checks (Numerical Listing) FIN N 4 AA GC 34090 FY11/12 and prior 404 PAYROLL FILES 404-01 Payroll Files, IRS Forms W EDD, FIN N GC 34090 CFR 1627.3 2012 and prior (W2's, -4's, 941, 1099, etc.) 404-02 Payroll Deductions/Benefit Reports FIN N C + 2/P GC 34090 P29 CFR 1627.3 Payroll Deductions C + 2 Benefit Reports Permanent 2014 and prior/Permanent 404-03 Payroll System Reports FIN N 6 AA GC 34090 FY09/10 and prior 404-04 Time Sheets FIN N 6 AA GC 34090 FY09/10 and prior 404-06 Vacation & Sick Leave FIN, HR N 4 AA GC 34090 FY11/12 and prior 404-07 Deferred Compensation FIN, HR N P GC 34090 29 CFR 1627.3 Permanent 404-09 Unemployment Compensation Files FIN, HR N 5 AT GC 34090 5 Years After Termination 404-14 PERS — Payroll Reports FIN, HR N P 29 CFR 1627.3 Permanent '10'1 15 Copics of Employcc Paychccks & Dircct Deposit Stubs 5 A 'IAA FY 09/10 10/11 GC -34099 and prior 404-16 Workers Compensation FIN/HR N 5 AT GC 34090 5 Years After Termination 405 BOND FILES 405-01 Bond Issue Files Y P 53921 & Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 8 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) CCP 337.5 405-09 Bonds, Development and Performance Y P 53921 & CCP 337.5 Permanent 405-11 Redevelopment Agency Y P 53921 & CCP337.5 Permanent 405-12 Temecula Community Services District CSD Y P 53921 & CCP337.5 Permanent 405-13 Industrial Development Authority Y P 53921 & CCP337.5 Permanent 405-16 Bonds Other CC Y P 53921 & CCPcc7.5 Permanent 406 AUDIT FILES 406-07 City Annual Audit FIN Y P GC 34090 Permanent 406-08 Single Audit FIN Y P GC 34090 Permanent 406-09 Redevelopment Agency FIN Y P GC 34090 Permanent 406-10 Riverside County Transportation Commission FIN Y P GC 34090 Permanent 406-11 Other FIN Y P GC 34090 Permanent 407 RETIREMENT FILES 407-01 Individual Vested Interest Records FIN Y P GC 34090 Permanent 407-02 Deferred Compensation Files FIN Y P GC 34090 Permanent 407-03 Retirement Reports Files FIN Y P GC 34090 Permanent 407-04 Retirement Correspondence and Information (PERS) FIN Y P GC 34090 Permanent 407-05 Disability Retirement FIN Y P GC 34090 Permanent 408 INVESTMENTS FILES LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 9 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 408-04 Certificates of Deposit Information FIN Y P GC 34090 Permanent 408-05 Investment Information Files FIN N 4 AA GC 34090 FY11/12 and prior 408-06 Monthly Treasurer's Report FIN Y P GC 34090 Permanent 408-07 Administration FIN N 4 AA GC 34090 FY11/12 and prior 408-09 Brokers/Dealers FIN N C + 2 GC 34090 2014 and prior 408-10 State of California Local Agency Investment Fund (LAIF) FIN N 4 AA GC 34090 FY11/12 and prior 408-11 Bank Investment Agreement FIN Y P GC 34090 Permanent 409 REVENUE & TAXATION Also see Section 401 409-01 Administration FIN N 4 AA GC 34090 FY11/12 and prior 409-04 User Fee Studies FIN Y P GC 34090 Permanent 409-05 Development Impact Fees FIN Y P GC 34090 Permanent 409-06 Franchise Fees FIN Y P GC 34090 Permanent 409-07 Fee Schedules FIN Y P GC 34090 Permanent 409-10 Property Tax FIN N P GC 34090 Permanent 409-11 Sales Tax FIN N P GC 34090 Also see 401-16 Permanent 409-12 Transient Occupancy Tax (TOT) FIN N 4 AA GC 34090 FY11/12 and prior 409-15 TCSD Fees FIN Y P GC 34090 Permanent 409-16 Documentary Transfer Tax FIN N 4 AA GC 34090 FY11/12 and prior 409-17 Temecula Public Financing Corporation FIN Y P GC34090 Permanent 409-18 Grants FIN Y P GC 34090 Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 10 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 409-23 Gas Tax FIN N 4 AA GC 34090 FY11/12 and prior 409-24 Vehicle Impound Fee FIN Y P GC 34090 Permanent 409-25 Development Agreement Fees FIN Y P GC 34090 Permanent 409-27 Jarvis Prop 218 FIN Y P GC 34090 Permanent 409-28 County Revenues, Other FIN Y P GC 34090 Permanent 409-29 State Revenues, Other FIN Y P GC 34090 Permanent 409-30 Measure A FIN Y P GC 34090 Permanent 409-31 Parking Legal Citations FIN N 4AC GC 34090 4 Years After Closed 410 ECONOMIC DEVELOPMENT 410-01 Loans & Incentives ED Y P GC 34090 Permanent 410-02 Studies/Research/Demographics ED Y P GC 34090 Permanent 410-03 Meetings/Seminars/Conferences/ Showcases ED N C + 2 GC 34090 2014 and prior 410-04 Economic Development Committees & Other Agencies ED Y P GC 34090 Permanent 410-05 Temecula Businesses ED N US GC 34090 Until Superseded 410-06 Business Development/Projects ED N US GC 34090 Until Superseded 410-07 Sponsorship & Funding Requests ED N US GC 34090 Until Superseded 500 PERSONNEL, SALARY & BENEFITS, CLASSIFICATION, RECRUITMENT, TESTING, TRAINING, MEDICAL, COMPLIANCE, SAFETY, INCINTIVES & AWARDS 501 PERSONNEL RECORDS 501-01 Individual Personnel Folders HR N SL S + 10 GC 34090, 12946 2006 and prior upon separation if closed LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 11 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 501-02 Personnel Policy File HR Y P GC 34090 Historical Value Permanent 502 SALARY & BENEFITS 502-01 Employee Benefit Plans HR Y P GC 34090 Permanent 502-02 Salary Survey Files HR Y US GC 34090 Historical value Until Superseded 502-04 Salary Schedules HR Y P GC 34090 Historical value Permanent 502-07 Management Compensation Plan HR Y P GC 34090 Permanent 503 PERSONNEL CLASSIFICATION FILES 503-01 Classification Specifications HR Y P GC 34090 Historical value Permanent 504 PERSONNEL MANAGEMENT FILES 504-06 Organization Charts HR Y US GC 34090 Until Superseded 504-07 Grievances, Complaints and Investigations HR AS + 30 GC 34090 PC832.5 30 Years After Settled 505 RECRUITMENT 505-01 Recruitment File HR N AC + 3 GC 34090 2013 and prior if closed 505-02 Department of Motor Vehicles Driving Records (DMV) HR N AT + 3 GC 34090 2013 and prior after termination 505-04 Employment Eligibility Verification HR N AT + 3 GC 34090 2013 and prior after termination 505-06 Job Applications HR N C + 3 29 CFR 1627.3 2013 and prior 505-08 Recruitment Consultants HR N AC + 3 GC 34090 2013 and prior if closed 507 TRAINING FILES 507-03 Employee Training HR N P GC 34090 Permanent 508 WORKERS COMP 508-02 Workers Compensation HR Y AT + 30 CCR 14311; 15400.2; CA Labor Code 30 Years After Termination LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 12 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 110-139.6 508-04 Workers Compensation (litigated) HR Y P AT+30 CCR 14311; 15400.2; CA Labor Code 110-139.6 Permanent 509 COMPLIANCE FILES 509-05 Compliance Reports (EED, SCO, OSHA, etc.) HR Y P GC 34090 Permanent 510 SAFETY FILES 510-01 Safety Reports/Minutes HR Y P GC 34090 Permanent 510-02 Accident/Safety Investigation Files (OSHA, etc.) HR N P GC 34090 Permanent 510-03 Safety Manual HR N P GC 34090 Permanent 510-05 Department of Transportation DOT Program HR Y P GC 34090 Permanent 511 INCENTIVE AND SERVICE AWARDS 511-01 Employee Recognition HR Y P GC 34090 Permanent 511-02 City Sponsored Employee Activities (Team PACE) HR N C + 2 GC 34090 2014 and prior 600 PURCHASING, CONTRACTING, EQUIPMENT AND SERVICE FILES 601 PURCHASING FILES 601-01 Purchase Orders FIN N 4 AA GC 34090 FY11/12 and prior 601-02 Product, Services, Catalogs FIN N C + 2 GC 34090 2014 and prior 601-03 Bid Files CC N P Successful 4 Unsuccessful CCP 337.5 Successful Permanent and filed with contract; Unsuccessful 4 years Permanent Successful;2013 and prior Unsuccessful 601-04 Authorization to Purchase other than Bid FIN N US GC 6254 Until Superseded 601-05 Department Requisition File FIN N 5AA GC 34090 FY 10/11 and prior 601-06 Purchasing Policy and Procedures FIN N US Until Superseded LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 13 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 6254 601-08 Vendors Lists FIN N D/NR GC 34090 Destroy when no longer relevant 601-09 Lease/Purchasing Files FIN Y P GC 34090 Permanent 601-10 Administration FIN N US GC 34090 Until Superseded 601-13 Credit Applications FIN N 4 AA GC 34090 FY11/12 and prior 601-15 RFQ's/RFP's ALL N 3 Successful 2 Unsuccessful GC 34090 2014 and prior Successful; 2012 and prior Unsuccessful 601-16 Consultant Information FIN N C + 2 GC 34090 2014 and prior 602 CONTRACTS & AGREEMENTS 602-00 Contracts & Agreements CC Y P GC 34090 Permanent 602-01 Franchises CC Y P GC 34090 Permanent 602-02 Contracts and Agreements General Correspondence CC Y C + 2 GC 34090 2014 and prior 602-03 Lease Agreements CC Y P GC 34090 Permanent 602-04 Planning Agreements CC Y P GC 34090 Permanent 603 INVENTORY SUPPLY FILES & FIXED ASSETS 603-01 Master Inventory of Equipment FIN, IT Y P GC 34090 Permanent 603-02 Fuel Records File (Gasoline, Oil, etc.) FIN N C + 2 GC 34090 2014 and prior 603-03 Vehicle Registration Records FIN N L GC 34090 VC 9900 Title transfers when vehicle sold Permanent 603-04 Inventory of Supplies FIN Y P GC 34090 Permanent 603-05 Vehicle Maintenance Policy N US GC 34090 Until Superseded 604 SALVAGE AND SURPLUS SALES LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 14 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 604-01 Salvage and Surplus Sales FIN N C +S 2 AD GC 34090 2013 and prior after disposition 605 PUBLICATION AND PRINTING FILES 605-01 Proof of Publication CC Y C + 3 GC 34090, CCP 343, 349 GC 911.2 2013 and prior 605-02 Minority Publication List CC Y P GC 34090 Permanent 606 EQUIPMENT LOG, SERVICE RECORDS and WORK ORDERS 606-01 Equipment Instruction and Information ALL N C + 2 AD GC 34090 2014 and prior after disposition 606-02 Equipment Log Book Files ALL N C + 2 AD GC 34090 2014 and prior after disposition 606-03 Equipment Service Records & Equipment Maintenance ALL N C + 2 AD GC 34090 2014 and prior after disposition 606-04 Work Orders and Service Requests PW N C + 2 GC 34090 2014 and prior 607 SERVICES CONTRACTED 607-01 Service Agreements Y P GC 34090 Permanent 607-02 Misc. Mechanics Lien & Stop Notices Y P GC 34090 Permanent 700 LEGISLATIVE, ELECTIONS & LEGAL FILES 701 LEGISLATIVE FILES 701-01 Council Reference Papers/Meetings CC Y P GC 34090 Permanent 701-02 City Council Agendas CC Y P GC 34090 Permanent 701-03 Board, Committee, Commission &Agency Agendas CC Y P GC 34090 Permanent 701-04 Ordinance Files CC Y P GC 34090 Originals may not be destroyed; image for reference purposes only Permanent 701-05 Council Resolutions CC Y P GC 34090 Originals may not be destroyed; image for reference purposes only Permanent 701-06 Board, Committee, Commission & Agency Minutes CC Y P GC 34090 Originals may not be destroyed; image for reference purposes only Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 15 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 701-07 Board, Committee, Commission & Agency Ordinances CC Y P GC 34090 Originals may not be destroyed; image for reference purposes only Permanent 701-08 Board, Committee, Commission & Agency Resolutions CC Y P GC 34090 Originals may not be destroyed; image for reference purposes only Permanent 701-09 Board, Committee, Commission & Agency Reference Papers, Applications, Appointments & Resignations CC Y P Successful C + 2 Unsuccessful GC 34090 Successful permanent for historical purposes; Unsuccessful 3 years Permanent Successful/2014 and prior Unsuccessful 701-10 Council Minutes CC Y P GC 34090 Originals may not be destroyed; image for reference purposes only Permanent 701-11 State Legislative Information & Correspondence (includes Brown Act) CC N C + 2 GC 6254 2014 and prior 701-12 Federal Legislative Information & Correspondence (GFOA) CC N C + 2 GC 34090 2014 and prior 701-13 Legislative Studies, Analysis, Mandates and Districts CC Y P GC 34090 Permanent 701-14 Municipal Code CC Y P GC 34090 Replace superseded sepies pages; Code and Insertion Guides permanent Permanent 701-15 Rancho California Water District Resolutions, Ordinances & Minutes CC Y P GC 34090 Permanent 701-16 Meeting Notifications & Public Hearings CC Y C + 2 GC 34090 2014 and prior 701-17 Certificates, Presentations & Proclamations CC N C + 2 GC 34090 Historical value 2014 and prior 701-18 City Seal/Logo CC Y P GC 34090 Permanent 701-19 City of Temecula Incorporation CC Y P GC 34090 Historical value Permanent 701-20 City Council/Commission Recordings CC N P GC 34090 City Council policy Permanent 701-22 City Council Vacancy & History of Elected Officials CC Y P GC 34090 Do not destroy original Permanent 702 ELECTION FILES 702-00 Election Reference Papers CC N E + 2 GC 34090 2014 and prior 702-01 Oaths of Office CC Y T + 6 GC 34090, 29 USC 1113 Termination + 6 702-02 Election Operational Files CC Y P Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 16 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 702-03 Election Statistics Files CC Y P GC 34090 Permanent 702-04 Election Ballots (Miscellaneous) CC Y P GC 34090 Sample ballot retained permanently Permanent 702-06 Nomination Petition Files CC Y P EC 17100 Permanent 702-07 Election Historical Files CC Y P GC 34090 Historical Permanent 702-08 Campaign Statements FPPC Form 400 Series & 501 CC Y P/E +7 5 GC81009 (b) GC81009 (c) Elected permanent Non -Elected Election + 7 5 Misc. Individuals/Committees C + 7 (Must Retain in Paper Form for 2 Years) Elected - Permanent Non -Elected 2010 prior 702-10 Annexation, Consolidation & Boundary Files CC Y P GC 34090 Permanent 702-11 Initiatives, Referendum and Recall General Correspondence CC Y C + 2 GC 34090 2014 and prior 702-12 Initiatives, Referendum and Recall Petitions CC Y CL + 8 months EC 17200, 17400; GC 7253.5 EC14700 + GC3756:8 April 2016 and prior 702-13 AB 1234 Ethics Training 5Y After Training GC 53235.2 5 Years After Training 2010 and prior 703 LEGAL 703-01 Request for Records CC Y CL + 2 GC 34090 2014 and prior if closed 703-02 Legalized Gambling Files CC Y P GC 34090 Permanent 703-03 Litigation Against City CC, FIN Y P GC 34090 Permanent 703-06 Bankruptcy Filings/Foreclosure Notices CC Y P GC 34090 Permanent 703-08 Subpoenas CC N C + 2 GC 34090 2014 and prior 703-09 Litigation by City CC Y P GC 34090 Permanent 704 LEGAL AFFAIRS FILES 704-02 Notice of Violation Files CE N P Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 17 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 704-03 Notice To Comply Files CC, CE Y P GC 34090 Permanent 704-04 Affidavits Files CC N CL +5 GC 34090 2012 and prior 704-05 Judgment Files CC Y P GC 34090 Permanent 704-06 Rent Control CC Y P GC 34090 Permanent 704-07 Statements of Economic Interest FPPC Form 700 CC N AX C+7 E+5 GC 81009(e)(f)(g) _ 2010 and prior after ;...; ..; 2041 , C + 7 Employees & Non -Elected C + 4 Elected (Originals filed with FPPC) Must Retain in Paper Form for 2 Years and prior non olested 8-7 GC 87200 C + 4 704-08 Conflict of Interest Code CC Y P GC 34090.7 Permanent 704-09 Garnishment & Levies CC Y P GC 34090 Permanent 704-10 Code Enforcement Citations/Liens CC N 3 AS/P GC 34090 Liens Permanent Citations 2013 after settled; liens permanent 704-12 City Attorney Correspondence (General) /Closed Session Materials ALL Y C + 2 GC 34090 2014 and prior 704-13 Claims Against the City CC N 3 AS GC 34090 2013 and prior after settled 704-15 Notary Public Certification File CC Y P GC 34090 Permanent 704-18 Moratoriums CC Y P GC 34090 Permanent 704-19 Miscellaneous Petitions/Protests (See 702- 12 for election petitions) CC N C + 2 GC 34090, 50115 2014 and prior 704-22 FPPC Form 800 Series CC Y C + 7 GC 34090, GC 81009 Must Retain in Paper Form for 2 Years 2010 and prior 705 ASSESSMENT/SPECIAL DISTRICTS 705-01 Assessment/Special Districts Y P GC 34090 Permanent 705-02 AD 159 Y P Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 18 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 705-03 AD 161 Y P GC 34090 Permanent 705-05 Temecula Community Services District CSD Y P GC 34090 Permanent 705-07 Redevelopment Agency Y P GC 34090 Permanent 705-09 CSA 143 Y P GC 34090 Permanent 705-11 AD 155 Y P GC 34090 Permanent 705-12 Industrial Development Authority (IDA) Y P GC 34090 Permanent 800 ENGINEERING, CONSTRUCTION, BUILDING AND CAPITAL PROJECTS 801 GENERAL ENGINEERING 801-00 Reference Papers PW Y P GC 34090 Permanent 801-01 Improvement Plans—Water PW Y P GC 34090 Permanent 801-02 Improvement Plans — Sewer PW Y P GC 34090 Permanent 801-03 Improvement Plans — Storm Drain PW Y P GC 34090 Permanent 801-04 Improvement Plans — Street (All Weather Access) PW Y P GC 34090 Permanent 801-05 Grading Plans PW Y P GC 34090 Permanent 802 ENGINEERING AND CONSTRUCTION PERMITS 802-01 Excavation Permits PW Y P GC 34090 Permanent 802-02 Grading Permits PW Y P GC 34090 Permanent 802-05 Encroachment Permits PW Y P GC 34090 Permanent 802-07 Right of Entry CE, PW Y P GC 34090 Permanent 802-08 Flood Plain Development Permits PW Y P Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 19 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 803 MAP FILES 803-01 Final Tract Maps PW Y P GC 34090 Permanent 803-02 Final Parcel Maps PW Y P GC 34090 Permanent 805 BUILDING PLANS, PERMITS AND SPECIFICATIONS 805-00 Reference Papers BS Y P GC 34090 Permanent 805-01 Sewer Specifications BS Y P GC 34090 Permanent 805-03 Landscape Specifications PLG Y P GC 34090 Permanent 805-04 Regional Standard Drawings and Specifications for Public Works PW Y P GC 34090 Permanent 805-06 Building Codes BS Y P GC 34090 Permanent 805-07 Building Permits BS Y P GC 34090 Permanent 805-08 Building Plans BS Y P GC 34090 H & S 19850 For life of structure Permanent 806 CAPITAL PROJECTS 806-01 5 -Year Plan Y P GC 34090 Permanent 806-02 10 -Year Plan Y P GC 34090 Permanent 806-03 Project Planning Reference Papers Y P GC 34090 Permanent 806-04 Projects in Progress CM Y P GC 34090 Permanent 806-05 Completed Projects PW Y P GC 34090 Permanent 807 INSPECTION FILES 807-01 Inspectors Daily Reports CSD, BS, PW Y P GC 34090 Permanent 807-02 Billboard and Sign Files BS Y P GC 34090 Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 20 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 807-03 Deputy Inspectors/City Fee Required BS Y P GC 34090 Permanent 807-04 Confidential Investigations N P GC 34090 Permanent 900 LABOR RELATIONS FILES 901-00 Labor Relations HR Y P GC 34090 Permanent 901-01 Meet and Confer HR Y P GC 34090 Permanent 901-02 Memorandum of Understanding HR Y P GC 34090 Permanent 901-05 Employee Organization Files HR Y P GC 34090 Permanent 1000 RIGHT-OF-WAY, BOUNDARY AND PROPERTY FILES 1001 RIGHT-OF-WAY FILES 1001-01 Easements Granted BY City CC Y P GC 34090 Permanent 1001-02 Easements Granted BY County CC Y P GC 34090 Permanent 1001-03 Irrevocable Offers of Dedication (I.O.D.) CC Y P GC 34090 Permanent 1001-04 Encroachment Files Y P GC 34090 Permanent 1001-05 Quitclaims CC Y P GC 34090 Permanent 1001-06 Easement Grant TO City CC Y P GC 34090 Permanent 1002 PROPERTY FILES 1002-01 Property Acquisition Files CC Y P GC 34090 Permanent 1002-02 Property Lease Files CC Y P GC 34090 Permanent 1002-03 Property Sale Files CC Y P GC 34090 Permanent 1002-04 Address Change Y P GC 34090 Permanent 1002-05 Geographical Site Names/Signs Y P GC 34090 Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 21 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 1002-06 Vacations Y P GC 34090 Permanent 1002-07 Annexations CC, CM, PLG Y P GC 34090 Permanent 1002-08 Property Management Y P GC 34090 Permanent 1002-09 Archaeological Sites Y P GC 34090 Permanent 1002-10 Eminent Domain Acquisition Y P GC 34090 Permanent 1002-11 Appraisals Y P GC 34090 Permanent 1003 BOUNDARY FILES 1003-01 Boundary Description PLG Y P GC 34090 Permanent 1003-02 Sphere of Influence PLG Y P GC 34090 Permanent 1100 PUBLIC SERVICES AND PUBLIC RELATIONS 1110 STREET MAINTENANCE AND IMPROVEMENT FILES 1110-01 Street Improvement PW Y P GC 34090 Permanent 1110-02 Off -Site Plans (Ramps, Sidewalks, Curbs, etc.) PW Y P GC 34090 Permanent 1110-03 Bridges PW Y P GC 34090 Permanent 1110-04 Street Planning PW Y P GC 34090 Permanent 1110-05 Street Maintenance and Repairs PW N 3 GC 34090 1110-06 Striping (Crosswalks, Bike Lanes, etc.) PW Y P GC 34090 Permanent 1110-07 Street Names and Signs PW Y P GC 34090 Permanent 1110-08 Street Furniture (Bus Benches, etc.) PW Y P GC 34090 Permanent 1110-09 State Highways & Freeways PW Y P GC 34090 Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 22 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 1110-10 Street Inventory PW Y P GC 34090 Permanent 1110-11 Medians PW Y P GC 34090 Permanent 1110-12 Slopes PW Y P GC 34090 Permanent 1110-13 Street Numbering Y P GC 34090 Permanent 1110-14 Detour Plans PW Y P GC 34090 Permanent 1120 STREET LIGHTING FILES 1120-01 Street Lighting Assessment Files PW Y P GC 34090 Permanent 1120-02 Street Lighting Maintenance Files PW N C + 2 GC 34090 2014 and prior 1120-03 Street Lighting Information & Reference Papers PW Y P GC 34090 Permanent 1130 SPECIAL SERVICES FILES 1130-01 Volunteer Program CSD N C + 2 GC 34090 2014 and prior 1130-02 Work Exchange Programs (Court Referral) N C + 2 GC 34090 2014 and prior 1130-03 Contribution Programs N C + 2 GC 34090 2014 and prior 1130-04 Special Events Permits CSD N C + 2 GC 34090 2014 and prior 1140 RESEARCH, STUDIES & SPECIAL PROJECTS 1140-01 Economic Development Y P GC 34090 Permanent 1140-02 Misc. Studies/Surveys Y P GC 34090 Permanent 1141 SPECIAL STUDIES FILES 1141-01 Flood Control Studies PW Y P GC 34090 Permanent 1141-02 Demographic & Statistical Studies Y P GC 34090 Permanent 1141-03 Wastewater Reclamation Studies Y P GC 34090 Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 23 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 1141-04 Water Studies Y P GC 34090 Permanent 1141-05 Personnel Studies Y P GC 34090 Permanent 1141-06 Capital Improvement Studies Y P GC 34090 Permanent 1141-07 Finance Studies Y P GC 34090 Permanent 1141-08 Parking Studies Y P GC 34090 Permanent 1141-09 Research and Studies: General Y P GC 34090 Permanent 1141-10 Special Projects Studies Y P GC 34090 Permanent 1150 ANIMAL CONTROL FILES 1150-01 Animal Control Correspondence CE, CM N C + 2 GC 34090 2014 and prior 1150-02 Animal Inoculations/Licensing N C + 2 GC 34090 2014 and prior 1150-03 Animal Control Legal Citation Hearings CE, CM N C + 2 GC 34090 2014 and prior 1150-04 Wild and Exotic Animals N C + 2 GC 34090 2014 and prior 1150-05 Animal Control Facilities Y P GC 34090 Permanent 1160 TRAFFIC CONTROL AND PARKING 1160-01 Traffic Control Files PW Y P GC 34090 Permanent 1160-02 Traffic Studies and Surveys PW Y P GC 34090 Permanent 1160-04 Traffic Requests — Public Inquiry PW Y P GC 34090 Permanent 1160-06 Traffic Consultants PW Y C + 5 GC 34090 2012 and prior 1161 TRAFFIC MAPS 1161-01 Topographical Traffic Maps Y P GC 34090 Permanent 1161-02 Street Maps Y P GC 34090 Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 24 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 1161-03 Speed Survey Y P GC 34090 Permanent 1162 TRAFFIC SIGNAL FILES 1162-01 Traffic Signals PW Y L GC 34090 Life of signal Life 1162-02 Traffic Signal Maintenance PW Y L GC 34090 Life of signal Life 1162-03 Red Light Enforcement (Cameras, etc.) PW N L GC 34090 Life of equipment Life 1163 PARKING FILES 1163-01 Parking Permits and Control N US GC 34090 Until Superseded 1163-02 Curb Zone Files (Red, Green, Striping, etc.) N US GC 34090 Until Superseded 1163-03 Off -Street Parking N US GC 34090 Until Superseded 1170 SANITATION, SEWERS & STORMDRAINS 1170-01 Sewer Services, General N US GC 34090 Until Superseded 1170-02 Deposits, Refunds and Rates N US GC 34090 Until Superseded 1170-03 Sewer System Maintenance N US GC 34090 Until Superseded 1170-04 Solid Waste Management N US GC 34090 Until Superseded 1170-05 Drainage Correspondence N US GC 34090 Until Superseded 1170-06 Septic System N US GC 34090 Until Superseded 1170-07 Refuse Collection/Haulers N US GC 34090 Until Superseded 1170-08 Sewage Treatment/Water Reclamation N US GC 34090 Until Superseded 1170-09 Storm Drains and Flood Control N US GC 34090 Until Superseded 1170-10 Sewer Facilities N US GC 34090 Until Superseded 1170-11 Sewer District Annexation N US GC 34090 Until Superseded LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 25 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 1170-12 Sewer Capacity N US GC 34090 Until Superseded 1170-13 Sewer Connections/Applications N US GC 34090 Until Superseded 1180 PUBLIC RELATIONS FILES 1180-01 Public Relations Reference Papers Y P GC 34090 Historical value Permanent 1180-02 News Clippings N P GC 34090 Keep only selected clippings for historical value Permanent 1180-03 Public Inquiry and Complaints (Except Consumer) ALL N 2 AS GC 34090, 945.6 CCP338, 342 201'1 2015 and prior after settled 1180-04 Press Releases ALL N C + 2 GC 34090 Selected releases for historical value 2014 and prior 1180-05 Community Relations CM Y P GC 34090 Permanent 1180-06 Public Ceremony Files CM Y P GC 34090 Historical value Permanent 1180-07 Professional Organization Files Y P GC 34090 Historical value Permanent 1180-08 Public Questionnaires CM, CSD Y P GC 34090 Historical value Permanent 1180-09 Municipal Newsletter CM Y P GC 34090 Historical value Permanent 1180-10 Donations TO the City CM, CSD Y P GC 34090 Historical value Permanent 1180-11 Organizations and Clubs, General CM, CSD Y P GC 34090 Historical value Permanent 1180-12 Community Education CSD Y P GC 34090 Historical value Permanent 1180-13 Special Events CM, CSD Y P GC 34090 Historical value Permanent 1180-14 City Promotional Campaign CSD Y P GC 34090 Historical value Permanent 1180-15 Donations FROM the City CM Y P GC 34090 Historical value Permanent 1180-16 Sister City Program CM, CSD Y P GC 34090 Historical value Permanent 1180-17 Flags and Emblems CM Y P Historical value Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 26 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 1180-18 City Publications & Brochures CSD Y P GC 34090 Historical value Permanent 1180-19 Photographs CSD N P GC 34090 Historical value Permanent 1180-20 Speeches CM N P GC 34090 Historical value Permanent 1200 PUBLIC UTILITIES, COMMUNICATIONS, AND TRANSPORTION FILES 1201 GENERAL UTILITIES FILES 1201-01 Public Utilities Commission Y P GC 34090 Permanent 1201-02 Underground Utilities Y P GC 34090 Permanent 1202 GAS AND ELECTRIC FILES 1202-01 Franchise Files Y P GC 34090 Permanent 1202-02 Rules, Regulations, Rates & Correspondence N C + 2 GC 34090 2014 and prior 1202-03 Easements Granted TO Southern California Edison Y P GC 34090 Permanent 1202-04 Facilities Y P GC 34090 Permanent 1204 WATER SERVICE FILES 1204-01 Water Services, General N C + 2 GC 34090 2014 and prior 1204-02 Water Meters N C + 2 GC 34090 2014 and prior 1204-03 Water Service Application N C + 2 GC 34090 2014 and prior 1204-04 Water Service Application — Temporary N C + 2 GC 34090 2014 and prior 1204-05 Deposits, Refunds and Rates N C + 2 GC 34090 2014 and prior 1204-06 Water System Maintenance N C + 2 GC 34090 2014 and prior 1204-07 Water Conservation — Consumption N C + 2 GC 34090 2014 and prior 1204-08 Water Mains N P Historical value Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 27 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 1204-09 Reservoirs and Dams N P GC 34090 Historical value Permanent 1205 TELEPHONE FILES 1205-01 General Telephone IT N C + 2 GC 34090 2014 and prior 1205-02 Cellular Telephone IT N C + 2 GC 34090 2014 and prior 1205-03 Pacific Bell IT N C + 2 GC 34090 2014 and prior 1205-04 Communication Facilities IT N C + 2 GC 34090 2014 and prior 1206 CABLE TELEVISION FILES 1206-01 Cable TV Reference Papers IT N C + 2 GC 34090 2014 and prior 1206-02 Cable TV Franchise IT Y P GC 34090 Permanent 1207 TRANSPORTATION FILES 1207-01 Transit Service Reference Papers/Reports CSD Y P GC 34090 Permanent 1207-02 Dial -A -Ride Y P GC 34090 Permanent 1207-03 County Transportation System Y P GC 34090 Permanent 1207-04 Cal Trans Ride Sharing Y P GC 34090 Permanent 1207-05 Regional Issues Y P GC 34090 Permanent 1207-06 Airports/Airport Issues CM Y P GC 34090 Permanent 1207-07 City Bus Routes N C + 2 GC 34090 2014 and prior 1207-08 Taxi Service N C + 2 GC 34090 2014 and prior 1207-09 Horse Drawn Vehicles N C + 2 GC 34090 2014 and prior 1300 PUBLIC SAFETY FILES 1301 PUBLIC SAFETY 1301-01 Law Enforcement CM Y P Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 28 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 1301-02 Public Safety, General CE, CM N C + 2 GC 34090 2014 and prior 1301-03 Crime Reports N C + 3 GC 34090 2013 and prior 1301-04 Sheriff's Department Quarterly Reports Y P GC 34090 Permanent 1301-05 Alarm Systems N C + 2 GC 34090 2014 and prior 1301-06 Vehicle Code Enforcement CE N C + 2 GC 34090 2014 and prior 1301-07 Crossing Guard File N C + 2 GC 34090 2014 and prior 1301-08 Abandoned Vehicles & Houses CE N C + 2 GC 34090 2014 and prior 1301-09 Juvenile Anti -Delinquency Programs N C + 2 GC 34090 2014 and prior 1301-10 Accident Reports CSD, HR Y P GC 34090 Permanent 1301-11 Substance Abuse N C + 2 GC 34090 2014 and prior 1301-12 Fire Arm License/Permits N P GC 34090 Permanent 1301-13 Border Patrol CC, CM N C + 2 GC 34090 2014 and prior 1302 FIRE DEPARTMENT 1302-02 Emergency Medical Service CC Y P GC 34090 Permanent 1302-04 Fire Department Correspondence CC Y C + 2 GC 34090 2014 and prior 1302-06 Fire Department Facilities CC Y P GC 34090 Permanent 1302-08 Fire Permit Files FP Y P GC 34090 Permanent 1400 PARKS, RECREATION, ENVIRONMENTAL AND EDUCATION FILES 1401 PARKS AND FACILITIES 1401-00 Community Service Rules & Regulations CSD Y P Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 29 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) (Council Adopted) GC 34090 1401-01 Parks Reports, Studies & Regulations CSD Y P GC 34090 Permanent 1401-02 Parks Sites PW Y P GC 34090 Historical value Permanent 1401-03 Park Donations CSD Y P GC 34090 Historical value Permanent 1401-04 Recreation Centers & Sites CSD Y P GC 34090 Historical value Permanent 1401-05 Recreation Centers Reports & Studies CSD Y P GC 34090 Permanent 1401-06 City Hall Reports and Studies PW Y P GC 34090 Permanent 1401-07 City Hall Construction/Capital Improvements PW Y P GC 34090 Permanent 1401-08 City Hall Facilities PW Y P GC 34090 Permanent 1401-09 Senior Center CSD Y P GC 34090 Permanent 1401-10 Recreation Forms (Liability Waivers, Activity Registrations, Park/Facility Rentals, Sign -In Sheets, Rosters, Parental Consent, Registration Receipt, Vendor Application, etc.) CSD N C + 2 GC 34090 2014 and prior 1402 CULTURAL RECREATION FILES 1402-01 Performing Arts CSD Y P GC 34090 Permanent 1402-02 Library CSD Y P GC 34090 Permanent 1402-03 Museums CSD Y P GC 34090 Permanent 1402-04 Tourism & Visitors Center Y P GC 34090 Permanent 1402-05 Cultural Reports and Studies CSD Y P GC 34090 Permanent 1403 ENVIRONMENTAL FILES 1403-01 Community Design Manual Y P GC 34090 Permanent 1403-02 Proposed Landscaping Guidelines Y P Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 30 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 1403-03 Air Pollution/Air Element Y P GC 34090 Permanent 1403-04 Archaeological Surveys Y P GC 34090 Permanent 1403-05 Hazardous Waste and Materials Y C + 10 CAL OSHA; 40 CFR 122.21 2006 and prior 1403-06 Weed Abatement CE N CL + 2 GC 34090 2014 and prior if closed 1403-07 Resource Conservation Areas Y P GC 34090 Permanent 1403-08 Energy Conservation Y P GC 34090 Permanent 1403-09 City -Wide Clean-up Campaigns Y P GC 34090 Permanent 1403-10 Noise Pollution Y P GC 34090 Permanent 1403-11 Tree Trimming and Removal Y P GC 34090 Permanent 1403-12 Recycling Y P GC 34090 Permanent 1403-13 Safe Drinking Water Act Y P GC 34090 Permanent 1403-14 Congestion Management Y P GC 34090 Permanent 1403-15 Stephen's Kangaroo Rat Mitigation Y P GC 34090 Permanent 1403-16 Multi -Species Habitat Conservation Plan Y P GC 34090 Permanent 1403-17 CEQA Y P GC 34090 Permanent 1403-18 Landfills Y P GC 34090 Permanent 1403-19 Erosion Control Plans Y P GC 34090 Permanent 1403-20 Earthquake Standards/Hazardous Buildings Y P GC 34090 Permanent 1403-21 Mining Projects Y P Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 31 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 1403-22 Federal Endangered Species Act (FESA) Y P GC 34090 Permanent 1403-23 Santa Ana Watershed Project Authority Y P GC 34090 Permanent 1403-24 Environmental Pests Y P GC 34090 Permanent 1404 PHYSICAL RECREATION FILES 1404-01 Lake Oriented Sports CSD N C + 2 GC 34090 2014 and prior 1404-02 Equipment Rental CSD N C + 2 GC 34090 2014 and prior 1404-03 Recreation Programs CSD N C + 2 GC 34090 2014 and prior 1404-04 Golf Courses Y P GC 34090 Permanent 1404-05 Trails, Hiking, Biking, Equestrian CSD Y P GC 34090 Permanent 1404-06 Parades CSD N C + 2 GC 34090 Also see Special Events 1180-13 2014 and prior 1404-07 Skateboarding/Rollerblading CSD N C + 2 GC 34090 2014 and prior 1405 EDUCATION FILES 1405-01 Temecula Valley Unified School District N C + 2 GC 34090 2014 and prior 1405-02 Universities, College & Higher Education N C + 2 GC 34090 2014 and prior 1405-03 Private & Christian Schools N C + 2 GC 34090 2014 and prior 1405-04 High Schools N C + 2 GC 34090 2014 and prior 1405-05 Murrieta Unified School District N C + 2 GC 34090 2014 and prior 1500 GOVERNMENT ORGANIZATIONS AND OFFICES: INTERNATIONAL, NATIONAL AND LOCAL 1500-02 International City Managers Association (ICMA) N C + 2 GC 34090 2014 and prior 1500-03 InternationalNs. Sister Cities Organization CM, CSD N C + 2 2014 and prior LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 32 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 1500-04 Technical Advisory Committee — March Air Force N C + 2 GC 34090 2014 and prior 1501 UNITED STATES OFFICES AND ORGANIZATIONS 1501-00 Intergovernmental Agency & Organization Reference Papers N C +2 GC 34090 2014 and prior 1501-01 U.S. Department of Transportation N C +2 GC 34090 2014 and prior 1501-02 U.S. Department of Commerce -Bureau of Census N C + 2 GC 34090 2014 and prior 1501-03 U.S. Post Office N C + 2 GC 34090 2014 and prior 1501-04 National Flood Insurance Program N C + 2 GC 34090 2014 and prior 1501-05 Internal Revenue Service N C + 2 GC 34090 2014 and prior 1501-06 Department of Interior N C + 2 GC 34090 2014 and prior 1501-07 Federal Communications Commission N C + 2 GC 34090 2014 and prior 1501-08 Federal Budget N C + 2 GC 34090 2014 and prior 1501-09 Equal Employment Opportunity (EEOC) N C + 2 GC 34090 2014 and prior 1501-10 Federal Emergency Management Agency (FEMA) N C + 2 GC 34090 2014 and prior 1501-11 Environmental Protection Agency N C + 2 GC 34090 2014 and prior 1501-12 All American Cities N C +2 GC 34090 2014 and prior 1501-13 NAFTA N C +2 GC 34090 2014 and prior 1501-14 GFOA (Government Finance Officers Association) N C + 2 GC 34090 2014 and prior 1502 CALIFORNIA OFFICES AND ORGANIZATIONS 1502-01 Department of Real Estate N C + 2 GC 34090 2014 and prior LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 33 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 1502-02 Air Resources Board N C + 2 GC 34090 2014 and prior 1502-03 Alcoholic Beverage Control N C + 2 GC 34090 2014 and prior 1502-04 Board of Equalization N C + 2 GC 34090 2014 and prior 1502-05 Fair Political Practices Commission N C + 2 GC 34090 2014 and prior 1502-06 Highway Patrol N C + 2 GC 34090 2014 and prior 1502-07 Public Employees Retirement N C + 2 GC 34090 2014 and prior 1502-08 Department of Forestry N C + 2 GC 34090 2014 and prior 1502-09 Department of Industrial Relations/Prevailing Wage N C + 2 GC 34090 2014 and prior 1502-10 Land Commission N C + 2 GC 34090 2014 and prior 1502-11 Fish and Game N C + 2 GC 34090 2014 and prior 1502-12 General Services N C + 2 GC 34090 2014 and prior 1502-13 Controller N C + 2 GC 34090 2014 and prior 1502-14 Department of Motor Vehicles CE N C + 2 GC 34090 2014 and prior 1502-15 California Conservation Corps. N C + 2 GC 34090 2014 and prior 1502-16 Office of Planning & Research — Newsletter N C + 2 GC 34090 2014 and prior 1502-17 Department of Transportation N C + 2 GC 34090 2014 and prior 1502-18 Transportation Commission N C + 2 GC 34090 2014 and prior 1502-19 California Parks & Recreation Society CSD N C + 2 GC 34090 2014 and prior 1502-20 Workers Compensation Insurance N C + 2 GC 34090 2014 and prior 1502-21 Debt Advisory Commission (AB 1192) N C + 2 2014 and prior LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 34 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 1502-22 California Energy Commission N C +2 GC 34090 2014 and prior 1502-23 Office of Management & Budget N C + 2 GC 34090 2014 and prior 1502-24 Secretary of State N C + 2 GC 34090 2014 and prior 1502-25 Industrial Development Financing Advisory Committee N C + 2 GC 34090 2014 and prior 1502-26 State Department of Health N C + 2 GC 34090 2014 and prior 1502-27 State Water Resources Commission & Control Board N C + 2 GC 34090 2014 and prior 1502-28 Municipal Business Tax Association N C + 2 GC 34090 2014 and prior 1502-29 Housing and Community Development N C + 2 GC 34090 2014 and prior 1502-30 Office of Criminal Justice Planning N C + 2 GC 34090 2014 and prior 1502-31 Employment Development Department N C + 2 GC 34090 2014 and prior 1502-32 Water Quality Control Board N C + 2 GC 34090 2014 and prior 1502-33 Geology & Mining Board N C + 2 GC 34090 2014 and prior 1502-34 Department of Finance N C + 2 GC 34090 2014 and prior 1502-35 Bureau of Automotive Repairs N C + 2 GC 34090 2014 and prior 1502-36 Wildlife Conservation Board N C + 2 GC 34090 2014 and prior 1502-37 California Department of Commerce N C + 2 GC 34090 2014 and prior 1502-38 3CMA (City -County Communications & Marketing) N C + 2 GC 34090 2014 and prior 1502-39 California Association for Local Economic Development (CALED) N C + 2 GC 34090 2014 and prior 1502-40 California Redevelopment Association (CRA) N C + 2 GC 34090 2014 and prior LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 35 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 1502-41 California Contract Cities Association N C + 2 GC 34090 2014 and prior 1502-42 CSMFO (California Society of Municipal Finance Officers) N C + 2 GC 34090 2014 and prior 1502-43 CMBTA (California Municipal Business Tax Association) N C + 2 GC 34090 2014 and prior 1502-44 CAPPO (California Association of Purchasing Professionals Assc.) N C + 2 GC 34090 2014 and prior 1502-45 State Transportation Improvement Program (STIP) N C + 2 GC 34090 2014 and prior 1502-46 Board of Governors N C + 2 GC 34090 2014 and prior 1503 REGIONAL ORGANIZATIONS 1503-00 LAFCO — Local Agency Formation Commission N C + 2 GC 34090 2014 and prior 1503-01 Intergovernmental Training & Development N C + 2 GC 34090 2014 and prior 1503-02 Water Agencies Associations N C + 2 GC 34090 2014 and prior 1503-03 Mayors & Councilmembars of Riverside County N C + 2 GC 34090 2014 and prior 1503-04 ARJIS (Area Regional Justice Information System) N C + 2 GC 34090 2014 and prior 1503-05 Southern California Joint Powers Insurance Authority N C + 2 GC 34090 2014 and prior 1503-06 League of California Cities and National League of Cities N C + 2 GC 34090 2014 and prior 1503-07 Metropolitan Water District of Southern California N C + 2 GC 34090 2014 and prior 1503-08 WRCOG (Western Riverside Council of Governments) N C + 2 GC 34090 2014 and prior 1503-09 Inland Empire Relocation Group N C + 2 GC 34090 2014 and prior 1503-10 SWRCoCC (Southwest Riverside County Care Coalition) N C + 2 GC 34090 2014 and prior 1503-11 SCAG (Southern California Association of Governments) N C + 2 GC 34090 2014 and prior 1503-12 Airport Land Use Commission N C + 2 2014 and prior LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 36 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 1503-13 CARE (Coalition for a Reasonable Environment) N C + 2 GC 34090 2014 and prior 1503-14 CVAG (Coachella Valley Association of Governments) N C + 2 GC 34090 2014 and prior 1503-15 SANDAG (San Diego Association of Governments) N C + 2 GC 34090 2014 and prior 1504 RIVERSIDE COUNTY FILES 1504-01 Riverside County Correspondence, General N C + 2 GC 34090 2014 and prior 1504-02 Assessor N C + 2 GC 34090 2014 and prior 1504-03 Auditor and Controller N C + 2 GC 34090 2014 and prior 1504-04 Board of Supervisors N C + 2 GC 34090 2014 and prior 1504-05 Office of Disaster Preparedness N C + 2 GC 34090 2014 and prior 1504-06 Flood Control/Water Conservation District N C + 2 GC 34090 2014 and prior 1504-07 Housing and Community Development Department N C + 2 GC 34090 2014 and prior 1504-08 Public Works Department N C + 2 GC 34090 2014 and prior 1504-09 Registrar of Voters N C + 2 GC 34090 2014 and prior 1504-10 Sheriff N C + 2 GC 34090 2014 and prior 1504-11 Traffic Advisory Commission N C + 2 GC 34090 2014 and prior 1504-12 Treasurer — Tax Collector N C + 2 GC 34090 2014 and prior 1504-13 Public Health Services N C + 2 GC 34090 2014 and prior 1504-14 Department of Transportation N C + 2 GC 34090 2014 and prior 1504-15 Department of Animal Control N C + 2 GC 34090 2014 and prior 1504-16 Economic Development Program N C + 2 2014 and prior LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 37 Exhibit A CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE Adopted by CC Resolution No. January 10, 2017 CC Meeting RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 1504-17 Planning & Land Use N C + 2 GC 34090 2014 and prior 1504-18 General Services N C + 2 GC 34090 2014 and prior 1504-19 County Recorder & Clerk N C + 2 GC 34090 2014 and prior 1504-20 Social Services N C + 2 GC 34090 2014 and prior 1504-21 Library System N C + 2 GC 34090 2014 and prior 1504-22 Parks and Recreation N C + 2 GC 34090 2014 and prior 1504-23 Waste Management N C + 2 GC 34090 2014 and prior 1504-24 Centennial N C + 2 GC 34090 2014 and prior 1504-25 Riverside Operational Area Organization N C + 2 GC 34090 2014 and prior 1504-26 County Courts N C + 2 GC 34090 2014 and prior 1504-27 Riverside County Abandoned Vehicle Service Authority (AVA) CE N C + 2 GC 34090 2014 and prior LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT D/NR DESTROY WHEN NO LONGER RELEVANT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED S SEPERATION AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED T TERM 38 Exhibit B CITY OF TEMECULA 2017 Annual Records Destruction ALL DEPARTMENTS: RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) RETENTION & LEGAL CITATION DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS 101-01 Chronological Files and General Correspondence Files ALL Current + 2 GC 34090 General Correspondence 2014 and prior 101-02 Mail Log ALL Current + 2 GC 34090 Logs 2014 and prior 101-03 Telephone Record Books ALL Current + 2 GC 34090 Books, notes 2014 and prior 101-04 Suspense Files ALL Current + 2 GC 34090 General Correspondence 2014 and prior 101-05 Mailing Requests ALL Current + 2 GC 34090 General Correspondence, requests 2014 and prior 101-06 Calendars, Appointment Books, Scheduling ALL Current +2 GC 34090 General Correspondence, logs, books 204-07 Meeting Audio Recordings ALL Current + 2 GC 34090 Meeting audio 2014 and prior 205-01 Budget Working Paper Files ALL Current + 2 GC 34090 Drafts, general correspondence, working papers 2014 and prior 205-02 Proposed Budget ALL Current + 2 GC 34090 Proposed budget documents 2014 and prior 601-15 RFQ's/RFP's ALL 3 Successful 2 Unsuccessful GC 34090 Requests for Quotes/Proposals, supporting documents, lists, logs 2014 and prior Successful; 2012 and prior Unsuccessful 606-01 Equipment Instruction and Information ALL Current + 2 After Disposition GC 34090 Booklets, information, instructions 2014 and prior after disposition 606-02 Equipment Log Book Files ALL Current + 2 After Disposition GC 34090 Logs 2014 and prior after disposition 606-03 Equipment Service Records & Equipment Maintenance ALL Current + 2 After Disposition GC 34090 Service and/or maintenance records 2014 and prior after disposition 704-12 City Attorney Correspondence (General) /Closed Session Materials ALL Current + 2 GC 34090 General Correspondence 2014 and prior 1180-03 Public Inquiry and Complaints (Except Consumer) ALL 2 After Settled GC 34090 Complaints and inquiries 2015 and prior after settled 1180-04 Press Releases ALL Current + 2 GC 34090 Press Release copies, General Correspondence 2014 and prior CITY CLERK DEPARTMENT: RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) RETENTION & LEGAL CITATION DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS 305-02 Claims CC, FIN 3 After Settled GC 34090 Claims, general correspondence, supporting documents 2014 and prior years after settled 1 601-03 Bid Files CC 4 Unsuccessful CCP 337.5 Unsuccessful bids, general correspondence and supporting documents 2013 and prior Unsuccessful 602-02 Contracts and Agreements General Correspondence CC Current + 2 GC 34090 General Correspondence 2014 and prior 605-01 Proof of Publication CC Current + 3 GC 34090 Proof of Publication for notices of public hearings, inviting bids, meeting notices, election notices, nominees for public office, proposed mitigated negative declaration, workshops, unclaimed funds, positions available, rates & charges, public review, intent to release funds, etc. 2013 and prior 701-09 Board, Committee, Commission & Agency Reference Papers, Applications, Appointments & Resignations CC P Successful Current + 2 Unsuccessful GC 34090 Unsuccessful applications, general correspondence, reports, resumes Permanent Successful/2014 and prior Unsuccessful 701-11 State Legislative Information & General Correspondence (Includes Brown Act) CC Current + 2 GC 6254 General Correspondence and reference papers 2014 and prior 701-12 Federal Legislative Information & General Correspondence (GFOA) CC Current+ 2 GC 34090 General Correspondence and reference papers 2014 and prior 701-16 Meeting Notifications & Public Hearings CC Current + 2 GC 34090 Notices, reference papers 2014 and prior 701-17 Certificates, Presentations & Proclamations CC Current+ 2 GC 34090 Certificate copies, logs, proclamation copies, notes, reference papers 2014 and prior 702-00 Election Reference Papers CC Election + 2 GC 34090 Reference papers 2014 and prior 702-01 Oaths of Office CC T + 6 GC 34090, 29 USC 1113 Oaths, reference papers, general correspondence 2011 and prior after termination 702-08 Campaign Statements CC Elected - P Non -Elected + 7 GC 81009(b) General Correspondence Elected Permanent; Non—elected 2010 & prior 702-11 Initiatives, Referendum and Recall Petitions General Correspondence CC Current + 2 GC 34090 General Correspondence 2014 and prior 702-12 Initiatives, Referendum and Recall Petitions CC Closed + 8 months EC 17200, 17400; GC 7253.5 EC14700 + GC3756:8 General Correspondence, petitions, statements by proponents, certificates, receipts, tally of votes, notice of intention, requests to prepare ballot title and summary, flyers April 2016 and prior 702-13 AB 1234 Ethics Training CC SYearsAfter Training GC 53235.2 Certificates 5 Years After Training 703-01 Request for Records CC Closed + 2 GC 34090 General Correspondence, records requests 2014 and prior 703-08 Subpoenas CC Current + 2 GC 34090 Subpoenas for records/appearance and general correspondence 2014 and prior 704-04 Affidavits Files CC Closed + 5 GC 34090 Affidavits of deliveries, mailings and postings 2012 and prior 704-07 Statements of Economic Interest CC Current +7 Election + 5 81009(e) 81009(b) General Correspondence, FPPC forms, lists 2010 and prior after termination; 2012 and prior non -elected 704-10 Code Enforcement Citations/Liens CC 3 After Settled GC 34090 Citations (Liens Permanent) Citations 2013 after settled; liens permanent 704-13 Claims Against the City CC 3 After Settled GC 34090 Claims, general correspondence, supporting documents, logs 2013 and prior years after settled 704-19 Miscellaneous Petitions/Protests CC Current + 2 GC 6253, 50115 General Correspondence, petitions/protests 2014 and prior 704-22 FPPC Form 800 Series CC C + 7 Forms, general correspondence 2010 and prior 2 CITY MANAGER/ECONOMIC DEVELOPMENT: RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) GC 34090, GC 81009 DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS 1301-13 Border Patrol CC, CM Current + 2 GC 34090 General Correspondence, reference papers 2014 and prior CITY MANAGER/ECONOMIC DEVELOPMENT: RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) RETENTION & LEGAL CITATION DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS 410-03 Meetings/Seminars/Conferences/Showcases ED Current + 2 GC 34090 Logs, General Correspondence, reference papers 2014 and prior 1150-01 Animal Control General Correspondence CE, CM Current+ 2 GC 34090 General Correspondence 2014 and prior 1150-03 Animal Control Legal Citation Hearings CE, CM Current + 2 GC 34090 General Correspondence, notes, reference papers, recordings 2014 and prior 1301-02 Public Safety, General CE, CM Current + 2 GC 34090 General Correspondence, reference papers 2014 and prior 1301-13 Border Patrol CC, CM Current + 2 GC 34090 General Correspondence, reference papers 2014 and prior 1500-03 International/vs. Sister Cities Organization CM, CSD Current + 2 GC 34090 Travel docs and related purchases 2014 and prior COMMUNITY SERVICES DEPARTMENT: RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) RETENTION & LEGAL CITATION DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS 203-07 Temporary Use Permit CSD, PLG Current + 2 GC 34090d Application, corresponding paperwork, permits 2014 and prior 1130-01 Volunteer Program CSD Current + 2 GC 34090 Applications, general correspondence, reference papers 2014 and prior 1130-04 Special Events Permits CSD Current + 2 GC 34090 Applications, general correspondence, reference papers 2014 and prior 1401-10 Recreation Forms (Liability Waivers, Activity Registrations,Park/Facility Rentals, Sign -In Sheets, Rosters, Parental Consent, Registration Receipt, Vendor Application,etc.) CSD Current + 2 GC 34090 Applications, general correspondence, forms, lists, logs, receipts 2014 and prior 1404-01 Lake Oriented Sports CSD Current + 2 GC 34090 General Correspondence, lists, logs, reference papers 2014 and prior 1404-02 Equipment Rental CSD Current + 2 GC 34090 General Correspondence, lists, logs, reference papers 2014 and prior 1404-03 Recreation Programs CSD Current + 2 GC 34090 General Correspondence, lists, logs, reference papers 2014 and prior 1404-06 Parades CSD Current + 2 GC 34090 General Correspondence, lists, logs, reference papers 2014 and prior 1404-07 Skateboarding/Rollerblading CSD Current + 2 GC 34090 General Correspondence, lists, logs, reference papers 2014 and prior 1500-03 International/vs. Sister Cities Organization CM, CSD Current + 2 GC 34090 Travel documents and related purchases 2014 and prior 3 COMMUNITY DEVELOPMENT DEPARTMENT: RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) RETENTION & LEGAL CITATION DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS 203-07 Minor Temporary Use Permit CSD, PLG, PW Current + 2 GC 34090d Application, permit and corresponding paperwork 2014 and prior 203-16 Temporary Signs PLG Current + 2 GC 34090d Application, permit and corresponding paperwork 2014 and prior 203-32 Appeals PLG Current + 2 GC 34090 Appeal and corresponding paperwork 2014 and prior 1150-01 Animal Control General Correspondence CE, CM Current + 2 GC 34090 General Correspondence 2014 and prior 1150-03 Animal Control Legal Citation Hearings CE, CM Current + 2 GC 34090 Hearing documents 2014 and prior 1301-02 Public Safety, General CE, CM Current + 2 GC 34090 General Correspondence, lists, logs, reference papers 2014 and prior 1301-06 Vehicle Code Enforcement CE Current + 2 GC 34090 General Correspondence, lists, logs, notices, reference papers, corresponding paperwork 2014 and prior 1301-08 Abandoned Vehicles & Houses CE Current + 2 GC 34090 General Correspondence, lists, logs, notices, reference papers, corresponding paperwork 2014 and prior 1403-06 Weed Abatement CE Closed + 2 GC 34090 General Correspondence, lists, logs, notices, reference papers, corresponding paperwork 2014 and prior if closed FINANCE DEPARTMENT: RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) RETENTION & LEGAL CITATION DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS 205-13 State Budget Information FIN Current + 2 GC 34090 General Correspondence, reference papers 2014 and prior 305-02 Claims CC, FIN, HR 3 Years After Settled GC 34090 Claims, general correspondence, supporting documents 2014 and prior years after settled 401-03 General Ledger File/AJE/BJE FIN 4 Years After Audit GC 34090 Accounting, revenue documents (Only Journal Entries/GL Permanent) FY11/12 and prior 401-06 Accounts Payable FIN 4 Years After Audit GC 34090 Check copies, invoices, lists, reports, supporting documents FY11/12 and prior 401-07 Accounts Receivable FIN 4 Years After Audit GC 34090 Receivables, lists, receipts, reports, supporting documents FY11/12 and prior 401-11 Encumbrance Files FIN 4 Years After Audit GC 34090 Electronic files FY11/12 and prior 401-13 List of Demands FIN 4 Years After Audit GC 34090 Lists FY11/12 and prior 401-14 Petty Cash Files FIN 4 Years After Audit GC 34090 Receipts, lists, log FY11/12 and prior 401-16 Sales Tax FIN 4 Years After Audit GC 34090 Remittances, wire information, statements FY11/12 and prior 401-19 Financial Statements FIN 7 Years After Audit GC 34090 & CCP 337 CAFR Reports FY09/10and prior 401-25 Vouchers and Voucher Register (Cash Disbursement Journal) FIN 4 Years After Audit GC 34090 NP Checks, invoices FY11/12 and prior 401-35 Internal Service Funds FIN 4 Years After Audit Quarterly Journal Reports FY11/12 and prior 4 5 GC 34090 402-02 Daily Cash Receipts FIN 4 Years After Audit GC 34090 Receipts, reports FY11/12 and prior 402-06 Business Licenses FIN 4 After Closed/ 10 After Closed GC 34090 Renewals/Address Changes and supporting documentation 4 AC Applications 10 AC 2013 and prior after closed; 2006 and prior after closed 403-01 Bank Deposit Files FIN 4 Years After Audit GC 34090 Deposit slips and supporting documents FY11/12 and prior 403-02 Bank Statements FIN 4 Years After Audit GC 34090 Statements FY11/12 and prior 403-03 Check Stubs, CancelledNoided Checks FIN 5 Years After Audit GC 34090 Payroll, cancelled & voided checks FY 10/11 and prior 403-04 Signature Cards & Authority FIN 5 Years After Audit GC 34090 Logs FY 10/11 and prior 403-05 Banking Service Files FIN 3 Years After Termination GC 34090 Agreements, contacts 2014 and prior if terminated 403-06 Bank Reconciliation FIN 4 Years After Audit GC 34090 Statements, reconciliations, summaries, disbursements FY11/12 and prior 403-07 Bank Proposals FIN Current + 2 GC 34090 Proposals 2014 and prior 403-08 NP Checks FIN 4 Years After Audit GC 34090 Check copies, invoices, lists, supporting documents FY11/12 and prior 404-01 IRS Forms (W2's, W -4's, EDD, 941, 1099, etc.) FIN C +4 IRS Forms 2013 and prior 404-02 Payroll Deductions FIN Current + 2 GC 34090 P29 CFR 1627.3 Payroll Deductions only; Benefit Reports Permanent 2014 and prior 404-03 Payroll System Reports FIN 6 Years After Audit GC 34090 Pay period summaries FY09/10 and prior 404-04 Time Sheets FIN 6 Years After Audit GC 34090 Timesheets FY09/10 and prior 404-06 Vacation & Sick Leave FIN, HR 4 Years After Audit GC 34090 Time Off Requests FY09/10 and prior 404-09 Unemployment Compensation Files FIN, HR 5 Years After Termination GC 34090 Unemployment Tax Files 2012 and prior if terminated 404-16 Workers Compensation FIN, HR 5 Years After Termination GC 34090 Employee Works Comp Payroll Files 2012 and prior if terminated 408-05 Investment Information Files FIN 4 Years After Audit GC 34090 Investment Portfolios FY11/12 and prior 408-07 Administration FIN 4 Years After Audit GC 34090 Investment Documents FY11/12 and prior 408-09 Brokers/Dealers FIN Current + 2 GC 34090 Bond Issuance 2014 and prior 408-10 State of California Local Agency Investment Fund (LAI F) FIN 4 Years After Audit GC 34090 Investment Forms FY11/12 and prior 409-01 Administration FIN 4 Years After Audit GC 34090 Revenue Documents FY11/12 and prior 409-12 Transient Occupancy Tax (TOT) FIN 4 Years After Audit GC 34090 Remittance Packets/Receipts FY11/12 and prior 409-16 Documentary Transfer Tax FIN 4 Years After Audit GC 34090 Revenue Files FY11/12 and prior 409-23 Gas Tax FIN 4 Years After Audit Bank Statements, Remittance Notices FY11/12 and prior 5 HUMAN RESOURCES DEPARTMENT: RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) GC 34090 DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS 409-31 Parking Legal Citations FIN 4 Years After Closed GC 34090 Citations, general correspondence, lists, logs FY11/12 and prior if closed 601-01 Purchase Orders FIN 4 Years After Audit GC 34090 Purchase orders and supporting documents FY11/12 and prior 601-02 Product Services, Catalogs FIN Current + 2 GC 34090 Catalogs 2014 and prior 601-05 Department Requisition File FIN 5 Years After Audit GC 34090 Purchase Order Requisition Files FY 10/11 and prior 601-13 Credit Applications FIN 4 Years After Audit GC 34090 Applications FY11/12 and prior 601-16 Consultant Information FIN Current + 2 GC 34090 Reference papers 2014 and prior 603-02 Fuel Records File (Gasoline, Oil, etc.) FIN Current+ 2 GC 34090 City vehicle fuel records 2014 and prior 604-01 Salvage and Surplus Sales FIN Current + 2 Years After Disposition GC 34090 Lists, logs, reference papers, salvage/surplus items and equipment 2013 and prior after disposition HUMAN RESOURCES DEPARTMENT: RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) RETENTION & LEGAL CITATION DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS 202-01 Organization Planning (City of Temecula) HR Current + 2 GC 34090 General Correspondence, reports, research documents 2014 and prior 305-02 Claims CC, FIN, HR 3 Years After Settled GC 34090 Claims, general correspondence, supporting documents 2014 and prior years after settled 404-06 Vacation & Sick Leave FIN, HR 4 Years After Audit GC 34090 General Correspondence, medical reports, request forms FY11/12 and prior 404-09 Unemployment Compensation Files FIN, HR 5 Years After Termination GC 34090 Claim forms, general correspondence 2012 and prior if terminated 404-16 Workers Compensation FIN, HR 5 Years After Termination GC 34090 Claim forms, general correspondence, medical reports 2012 and prior if terminated 501-01 Individual Personnel Folders HR Seperation + 10 GC 34090 Benefit elections, general correspondence, evaluations, new hire paperwork, personnel actions, training certificates 2006 and prior if seperated 505-01 Recruitment File HR After Closed + 3 GC 34090 Applications, resumes, lists, logs, examination materials, examination answer sheets, job bulletins 2013 and prior if closed 505-02 Department of Motor Vehicles Driving Records (DMV) HR After Termination + 3 GC 34090 Driving record reports 2013 and prior if terminated 505-04 Employment eligibility Verification HR After Termination + 3 GC 34090 Form 1-9 certification and supporting documentation 2013 and prior if terminated 505-06 Job Applications HR Current + 3 29 CFR 1627.3 Applications, general correspondence, resumes 2013 and prior 505-08 Recruitment Consultants HR After Closed + 3 GC 34090 Agreement, scope of work, work product, reports 2013 and prior if closed 511-02 City Sponsored Employee Activities (Team PACE) HR Current + 2 GC 34090 Reference papers, notes 2014 and prior 6 INFORMATION TECHNOLOGY DEPARTMENT: RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) RETENTION & LEGAL CITATION DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS 1205-01 General Telephone IT Current + 2 GC 34090 General Correspondence, lists, logs, notices, reference papers, corresponding paperwork 2014 and prior 1205-02 Cellular Telephone IT Current + 2 GC 34090 General Correspondence, lists, logs, notices, reference papers, corresponding paperwork 2014 and prior 1205-03 Pacific Bell IT Current + 2 GC 34090 General Correspondence, lists, logs, notices, reference papers, corresponding paperwork 2014 and prior 1205-04 Communication Facilities IT Current + 2 GC 34090 General Correspondence, lists, logs, notices, reference papers, corresponding paperwork 2014 and prior 1206-01 Cable TV Reference Papers IT Current + 2 GC 34090 General Correspondence, lists, logs, notices, reference papers, corresponding paperwork 2014 and prior PUBLIC WORKS DEPARTMENT: RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) RETENTION & LEGAL CITATION DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS 606-04 Work Orders and Service Requests PW Current + 2 GC 34090 Work orders, services requests and related paperwork 2014 and prior 1110-05 Street Maintenance and Repairs PW 3 GC 34090 Logs, reference papers 2014 and prior 1120-02 Street Lighting Maintenance Files PW Current + 2 GC 34090 Logs, reference papers 2014 and prior 1160-06 Traffic Consultants PW Current + 5 GC 34090 General Correspondence, reference papers 2012 and prior 1403-05 Hazardous Waste and Materials Current + 10 CAL OSHA; 40 CFR 122.21 General Correspondence, reference papers, logs, reports 2006 and prior MISC./OTHER: RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) RETENTION & LEGAL CITATION DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS 1100 PUBLIC SERVICES AND PUBLIC RELATIONS 1130-02 Work Exchange Programs (Court Referral) Current + 2 GC 34090 General Correspondence, reference papers 2014 and prior 1130-03 Contribution Programs Current + 2 GC 34090 General Correspondence, reference papers 2014 and prior 1150-02 Animal Inoculations/Licensing Current + 2 GC 34090 General Correspondence, reference papers 2014 and prior 1150-04 Wild and Exotic Animals Current + 2 GC 34090 General Correspondence, reference papers 2014 and prior 1200 PUBLIC UTILITIES, COMMUNICATIONS, AND TRANSPORTATION 1202-02 Rules, Regulations, Rates & General Correspondence Current + 2 GC 34090 General Correspondence, reference papers 2014 and prior 7 RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) RETENTION & LEGAL CITATION DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS 1204-01 Water Services, General Current + 2 GC 34090 General Correspondence, reference papers 2014 and prior 1204-02 Water Meters Current + 2 GC 34090 General Correspondence, reference papers 2014 and prior 1204-03 Water Service Application Current + 2 GC 34090 General Correspondence, reference papers 2014 and prior 1204-04 Water Service Application — Temporary Current + 2 GC 34090 General Correspondence, reference papers 2014 and prior 1204-05 Deposits, Refunds and Rates Current + 2 GC 34090 General Correspondence, reference papers 2014 and prior 1204-06 Water System Maintenance Current + 2 GC 34090 General Correspondence, reference papers 2014 and prior 1204-07 Water Conservation — Consumption Current + 2 GC 34090 General Correspondence, reference papers 2014 and prior 1207-07 City Bus Routes Current + 2 GC 34090 General Correspondence, reference papers 2014 and prior 1207-08 Taxi Service Current + 2 GC 34090 General Correspondence, reference papers 2014 and prior 1207-09 Horse Drawn Vehicles Current + 2 GC 34090 General Correspondence, reference papers 2014 and prior 1300 PUBLIC SAFETY 1301-03 Crime Reports C + 3 GC 34090 General Correspondence, reference papers 2013 and prior 1301-05 Alarm Systems Current + 2 GC 34090 General Correspondence, reference papers 2014 and prior 1301-07 Crossing Guard File C + 2 GC 34090 General Correspondence, reference papers 2014 and prior 1301-09 Juvenile Anti -Delinquency Programs Current + 2 GC 34090 General Correspondence, reference papers 2014 and prior 1301-11 Substance Abuse Current + 2 GC 34090 General Correspondence, reference papers 2014 and prior 1400 PARKS, RECREATION, ENVIRONMENTAL AND EDUCATION 1403-05 Hazardous Waste and Materials C + 10 CAL OSHA; 40 CFR 122.21 General Correspondence, flyers, mailings, notices, publications, etc. 2006 and prior 1405-01 Temecula Valley Unified School District Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1405-02 Universities, College & Higher Education Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1405-03 Private & Christian Schools Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1405-04 High Schools Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1405-05 Murrieta Unified School District Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1500 GOVERNMENT ORGANIZATION AND OFFICES: INTERNATIONAL, NATIONAL AND LOCAL General Correspondence, flyers, mailings, notices, publications, etc. 1500-02 International City Managers Association (ICMA) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1500-04 Technical Advisory Committee — March Air Force Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 8 RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) RETENTION & LEGAL CITATION DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS 1501-00 Intergovernmental Agency & Organization Reference Papers Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1501-01 U.S. Department of Transportation Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1501-02 U.S. Department of Commerce -Bureau of Census Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1501-03 U.S. Post Office Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1501-04 National Flood Insurance Program Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1501-05 Internal Revenue Service Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1501-06 Department of Interior Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1501-07 Federal Communications Commission Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1501-08 Federal Budget Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1501-09 Equal Employment Opportunity (EEOC) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1501-10 Federal Emergency Management Agency (FEMA) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1501-11 Environmental Protection Agency Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1501-12 All American Cities Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1501-13 NAFTA Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1501-14 GFOA (Government Finance Officers Association) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-01 Department of Real Estate Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-02 Air Resources Board Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-03 Alcoholic Beverage Control Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-04 Board of Equalization Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-05 Fair Political Practices Commission Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-06 Highway Patrol Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-07 Public Employees Retirement Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-08 Department of Forestry Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-09 Department of Industrial Relations/Prevailing Wage Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-10 Land Commission Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-11 Fish and Game Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 9 RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) RETENTION & LEGAL CITATION DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS 1502-12 General Services Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-13 Controller Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-14 Department of Motor Vehicles Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-15 California Conservation Corps. Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-16 Office of Planning & Research — Newsletter Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-17 Department of Transportation Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-18 Transportation Commission Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-19 California Parks & Recreation Society Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-20 Workers Compensation Insurance Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-21 Debt Advisory Commission (AB 1192) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-22 California Energy Commission Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-23 Office of Management & Budget Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-24 Secretary of State Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-25 Industrial Development Financing Advisory Committee Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-26 State Department of Health Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-27 State Water Resources Commission & Control Board Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-28 Municipal Business Tax Association Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-29 Housing and Community Development Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-30 Office of Criminal Justice Planning Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-31 Employment Development Department Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-32 Water Quality Control Board Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-33 Geology & Mining Board Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-34 Department of Finance Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-35 Bureau of Automotive Repairs Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-36 Wildlife Conservation Board Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-37 California Department of Commerce Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 10 RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) RETENTION & LEGAL CITATION DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS 1502-38 3CMA (City -County Communications & Marketing) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-39 California Association for Local Economic Development (CALED) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-40 California Redevelopment Association (CRA) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-41 California Contract Cities Association Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-42 CSMFO (California Society of Municipal Finance Officers) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-43 CMBTA (California Municipal Business Tax Association) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-44 CAPPO (California Association of Purchasing Professionals Assc.) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-45 State Transportation Improvement Program (STIP) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1502-46 Board of Governors Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1503-00 LAFCO — Local Agency Formation Commission Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1503-01 Intergovernmental Training & Development Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1503-02 Water Agencies Associations Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1503-03 Mayors & Councilmembers of Riverside County Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1503-04 ARJIS (Area Regional Justice Information System) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1503-05 Southern California Joint Powers Insurance Authority Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1503-06 League of California Cities and National League of Cities Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1503-07 Metropolitan Water District of Southern California Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1503-08 WRCOG (Western Riverside Council of Governments) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1503-09 Inland Empire Relocation Group Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1503-10 SWRCoCC (Southwest Riverside County Care Coalition) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1503-11 SCAG (Southern California Association of Governments) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1503-12 Airport Land Use Commission Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1503-13 CARE (Coalition for a Reasonable Environment) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1503-14 CVAG (Coachella Valley Association of Governments) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1503-15 SANDAG (San Diego Association of Governments) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1504-01 Riverside County General Correspondence, General Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 11 RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) RETENTION & LEGAL CITATION DOCUMENTIRECORD TYPE RETENTION DATES OF RECORDS 1504-02 Assessor Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1504-03 Auditor and Controller Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1504-04 Board of Supervisors Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1504-05 Office of Disaster Preparedness Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1504-06 Flood Control/Water Conservation District Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1504-07 Housing and Community Development Department Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1504-08 Public Works Department Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1504-09 Registrar of Voters Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1504-10 Sheriff Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1504-11 Traffic Advisory Commission Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1504-12 Treasurer — Tax Collector Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1504-13 Public Health Services Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1504-14 Department of Transportation Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1504-15 Department of Animal Control Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1504-16 Economic Development Program Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1504-17 Planning & Land Use Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1504-18 General Services Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1504-19 County Recorder & Clerk Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1504-20 Social Services Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1504-21 Library System Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1504-22 Parks and Recreation Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1504-23 Waste Management Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1504-24 Centennial Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1504-25 Riverside Operational Area Organization Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1504-26 County Courts Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 1504-27 Riverside County Abandoned Vehicle Service Authority (AVA) Current + 2 GC 34090 General Correspondence, flyers, mailings, notices, publications, etc. 2014 and prior 12 In accordance with the City of Temecula Records Retention Schedule approved by City Council (CC Resolution No. 17 - ), the City records, documents, instruments, books or papers, described and listed above, have reached or exceeded the legal retention period, are permanently imaged, do not have a litigation hold, and are otherwise no longer required to be retained by the City. The department records are retained in accordance with applicable federal and state laws as set forth in the City of Temecula's current retention schedule. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and the City Attorney, these records will be properly destroyed or disposed of. RECORDS WITH A PERMANENT RETENTION: Authorization to destroy permanent records after imaging as listed on the current retention schedule: (Historical documents, vital records, documents involved in litigation or pending audit will not be destroyed). • Imaging and indexing of these records have been quality checked; • Images have been stored in the City's Imaging System; • The imaged record becomes the official original record of the City and will be held in accordance of the City's Retention Schedule DEPARTMENT DIRECTOR APPROVAL: Signature Date City Manager Community Services Director Finance Director Director of Public Works/City Engineer Community Development Director Human Resources Manager Director of Information Technology/Support Services CITY ATTORNEY/CITY CLERK APPROVAL: Signature Date City Clerk City Attorney I hereby certify that the records described above have been destroyed in accordance with the City's current Retention Schedule. Records were destroyed by a third party vendor and the Certificate of Destruction is attached. DESTRUCTION COMPLETED BY: Signature Date Records Manager 13 Y�)1,i1��tiv �i CITY OF TEMECULA PROCEDURES FOR ,�''o.s'1989 ELECTRONIC DOCUMENT MANAGEMENT SYSTEM (EDMS) POLICY', (January 2016) I. Purpose The City uses Laserfiche as its Electronic Document Management System (EDMS) to store official records of the City electronically. These official records may have originally existed as paper and/or electronic records. The purpose of this policy is to ensure the City's EDMS meets the definition of a Trusted System as set forth in California Government Code Sections 12168.7 and 34090.5, and is in compliance with regulations developed by the Secretary of State (SOS) to use in recording, storing, and reproducing permanent and nonpermanent documents or records in electronic media, so that every reproduction of a record from the EDMS will be deemed to be a copy of an original record. This policy documents the business practices that will be implemented to ensure that the process for converting and storing paper records in the EDMS complies with California state law. It has been designed and prepared in accordance with Al IM (Association for Information and Image Management) Guidelines Sections 6.2 and 6.17. An additional purpose of this policy is to permit the City, pursuant to California Government Code Section 34090.5, to destroy original paper records, documents, instruments, books, and papers ("paper records") once those paper records have been stored into the EDMS in compliance with the procedures set forth in this policy California Government Code Section 34090.5 sets forth that if a record series can be produced electronically and proper archival methods are set in place, the original may be destroyed, with the exception of those documents that are required to be kept permanently in their original form as outlined in the City's retention schedule. This process will reduce storage boxes and storage space costs, as well as bring the City's records management program into compliance with the law. 11. Objectives • To provide citizens access to public documents; • To assist in the transparency of public government documents; • To utilize state of the art security for database management of the City's permanent documents; • To provide accurate and efficient archival research capabilities and document retrieval; • To provide disaster recovery capabilities; • To facilitate organizational access to final records in the most efficient and effective manner. 1 This policy regarding trustworthy official electronic record preservation applies to all City departments that via the City Clerk's Office: • Create or store electronic documents as the official records of the City; • Intend on destroying the original hardcopy and maintaining the electronic documents as the official records of the City; and/or • Maintain electronically originated documents as the official records of the City. Staff shall not destroy: • Official records that are expressly required by law to be filed and preserved; and/or • Official records that are required by law to be retained in hardcopy format. This policy shall not be construed to allow a department to maintain such official records electronically in place of the original hardcopy. III. Definitions A. "AIIM" means the Association for Information and Image Management. B. "AIIM Guidelines" means the recommended practice report produced by AIIM and known as "AIIM ARP1-2009 Analysis, Selection, and Implementation of Electronic Document Management Systems (EDMS)," approved June 5, 2009. C. "DPI" and "PPI" means and refer to dots per inch and pixels per inch, respectively. The terms may be used interchangeably. D. "EDMS" means Electronic Document Management System and is a computer system designed to store and track electronic documents. E. "Electronically originated records" include any record created without first having originated in hard copy format. It includes all documents or records generated through electronic submissions. F "Indexing" means inputting descriptions and other information about an imaged document into a template to help with the search and retrieval process. G. "Laserfiche" document imaging software is utilized by the City as the EDMS to store official records of the City electronically. H. "Lossless compression method" means a compression method by which data are compressed by efficient coding of the information in the image and where the reconstructed image contains the same amount of information as the original data. "OCR" or "Optical Character Recognition" means the mechanical or electronic translation of scanned images of handwritten, typewritten or printed text into machine -encoded text by means of an optical scanner and specialized software. 2 J. "Official Records" shall include official documents or official records that are: 1) defined as such in applicable statutes and in the business practices of the City for retaining said documents or records; 2) identified in the City Records Retention Schedule. K. "PDF" or "Portable Document Format" is an open standard for document exchange. This file format is used for representing documents in a manner independent of application software, hardware, and operating systems. Each PDF file encapsulates a complete description of a fixed -layout flat document, including the text, fonts, graphics, and other information needed to display it. L. "PDF/A" or "Portable Document Format/Archival" is an electronic file format whereby documents are self-contained allowing them to be reproduced with all the document coding embedded within the file. It is a file format for the long-term archiving of electronic documents. It is based on the PDF Reference Version 1.4 from Adobe Systems Inc. (implemented in Adobe Acrobat 5 and latest versions). M. "Records hold" or "legal hold" refers to the duty to preserve and not delete any records, electronic or otherwise, that are potentially relevant to any of the following in which the City may be involved: a reasonably anticipated claim or litigation, an ongoing claim or litigation, a pending employee grievance, a pending regulatory or governmental investigation, a pending subpoena, a pending Public Records Act request, or a pending audit. N. "Records Management" is a Division of the City Clerk Department. O. "Snapshot" is the proprietary name of a Laserfiche module that converts electronic documents to TIFF format. Snapshot may be run as a stand-alone program or may be integrated into Laserfiche. P "TIFF" or "Tagged image file format" is a bitmapped graphics file format developed by Aldus and Microsoft that handles monochrome, gray scale, 8 -and 24 -bit color. Files use the .TIF and .TIFF extensions. Q. "Trusted system" is defined in California Government Code 12168.7 and means "a combination of techniques, policies, and procedures for which there is no plausible scenario in which a document retrieved from or reproduced by the system could differ substantially from the document that is originally stored." R. "Working Folder" is the folder where temporary documents are placed and where modifications and deletions are allowed once their purpose has been served. These documents are not documents identified as official records. S. "WORM storage device" is a data storage technology that allows information to be written to a drive a single time and prevents the drive from erasing the data. WORM stands for write once, read many, and WORM storage devices are intentionally not rewritable, because they are especially intended to store data that the user does not want to erase accidentally. 3 IV. Records Retention Policy Compliance A. The Electronic Document Management System (EDMS) shall comply with the Records Retention Schedule for City Records of the City of Temecula as approved by the City Council. B. Paper records scanned and stored in the EDMS approved for destruction will be destroyed in compliance with the City's Records Retention and Destruction Resolution. Prior to records destruction, the responsible department head(s) shall sign the Records Destruction Authorization (Form A) approving the destruction, and submit the form to the City Clerk's Office for final approval and signature by the City Clerk and City Attorney. Once all approvals and signatures have been obtained for such destruction in accordance with state law and the City's current Records Retention and Destruction Resolution, the records may be destroyed. (See attached "Form A") The Records Manager shall sign Form A once approved records are destroyed. C. Record Holds: When notified by the City Attorney and/or the City Clerk's Office that a "records hold" or "legal hold" is in place, or when City staff reasonably anticipates that a claim or litigation may ensue, staff shall tag the potentially relevant records in the EDMS, using a unique tag assigned by the City Clerk, so that potentially relevant records are retained beyond their destruction date and not destroyed. V. Procedure for Converting and Storing Paper Records in the EDMS A. The City Clerk is the City official responsible for oversight of the EDMS. The City Clerk's Office shall provide assistance and guidance to other City departments to ensure that the intent of this administrative policy is carried out and that the EDMS serves as a trusted system for storage and reproduction of City records that originated in paper format. Official permanent records should never be retained on local or internal drives. B. Conversion and Storing of Paper Records 1. All records scheduled for permanent retention shall be converted and stored in the EDMS. 2. The City Clerk's office shall work with each City department to prioritize their records for conversion and storage in the EDMS. 3. Records without a permanent and/or scheduled retention pursuant to the City's retention policy shall not be placed in the EDMS. Unless a draft is being retained as a City record, preliminary drafts should not be stored into the EDMS. 4. City Clerk Staff is responsible for converting and storing all permanent City records into the EDMS. 4 C. Scanning of Paper Original Records 1. Scanned images shall be a true copy of archival quality. 2. City Clerk Staff shall be the only staff scanning permanent documents into the EDMS. 3. Files that contain confidential/attorney client privileged documents must be scanned and filed separately from the public documents within that file. A `Confidential/Attorney Client Privilege' folder must be created and the documents must be scanned into that folder with limited access to assigned staff. This will ensure confidential documents are not released to the public during review of an electronic document. Attorney/Client Privilege folders are created for each department and are defined accessible to that particular folder. 4. City Clerk Staff shall check the scans for legibility, readability, completeness, page counts and confirm that document pages were scanned in the proper sequence, and re-scan poor quality images and missing pages, and correct page sequencing if necessary. The number of pages shall be written on the outside of the paper file/document to ensure the original document pages matches the pages electronically scanned. Blank pages shall not be included in the scanning process. 5. Documents shall be imaged in a method that ensures they are reproducible in their original form matching both size and color. In most cases, solid color paper such as invoices shall be scanned in black and white. Any use of highlighting, or color descriptors shall be scanned in color. 6. Notes and annotations deemed significant must be retained pursuant to federal law, state law, or the City's current Records Retention and Destruction Resolution, shall be scanned and managed as a part of the electronic record. a) Loose notes to be included in the scanned document will be placed in order at the back of the document before scanning. b) Any page containing sticky or otherwise attached note(s) will be copied with the notes in place. Before scanning, a photocopy of the page with the note(s) in place will be made, and then scanned with the notes removed from the original document. In this way, the City will retain both a clean copy of the document, and a copy of the page with note(s) in place. 7. Staff may employ a digitized record enhancement technique which is commonly used in scanning software, including but not limited to deskew, despeckle, crop, and rotate; provided, however, that staff shall not use an enhancement technique if it alters the content that exists in an original record. 5 8. An electronic sticky note shall be utilized to describe any discrepancies with original copies such as: • Dark photocopies — Original copy dark and unreadable. • Light ink on photocopies — Original ink light and unreadable. • Crooked photocopies — Original photocopy crooked. • Missing pages — Original document missing pages. 9. All pages shall be rotated right side up for viewing purposes. 10. As transferred documents are scanned the box shall be marked with provided color coding stickers representing the following: ... , � IScGreen Large iviaps Scannea Red/Quality Checked D. Naming electronic documents. Naming conventions are critical and must be followed to ensure document consistency and accuracy. All electronic documents shall be named. E. Indexing A template will be used to gather the relevant information about each record. The indexed information will be used to facilitate document search and sort capabilities. 1. The information attached to each record shall include at least its subject name. 2. City Clerk Staff shall input the information required for each record unless otherwise directed by the City Clerk or Records Manager. F. Optical Character Recognition 1. Optical Character Recognition (OCR) will be performed on every predominantly text -based document scanned into the EDMS. G. Volume New documents shall be scanned into their assigned department Laserfiche volume. H. Quality Control and Assurance 1. Imaged records will be verified as accurate and complete before finalizing their placement in the EDMS . City Clerk Staff shall review and verify that each image of each page of the record is a true and accurate copy of the original record that can be reproduced from the electronic record with full legibility, and that the indexing is accurate. Images shall be checked for document name, legible images, paper size scanned, the number of pages, blank pages, and page rotation. 2. Staff shall not quality check their own scans. Scans shall be quality checked by a staff person other than the staff member who originally 6 scanned the electronic document. 3. Poor quality images shall be rescanned. If an accurate and fully legible electronic record cannot be made from the original paper record, then the electronic record shall be noted utilizing an electronic sticky note as referenced in scanning section above. The original paper record shall be retained and appropriately filed so that it is preserved. The electronic record shall be appropriately tagged in the EDMS to indicate the file location of the paper original. 4. Documents that do not pass the quality checking process shall be returned for scanning and returned to quality checking after corrections have been made. Documents needing corrections shall be pointed out by sticky note and page number of document requiring correction. 5. Once the box of documents pass the quality checking stage, the box shall be staged in the Records Managers Office for final preparation. A florescent green `FOR DESTRUCTION' sticker shall be placed above the box barcode and the barcode number shall be added to the working destruction lists and staged offsite for the approved yearly destruction. The boxes of documents are destroyed upon yearly destruction approval. Paper Record Destruction 1. All scanned documents shall be retained until the digitized image and indexing is verified as accurate and complete. (See above "Quality Control and Assurance"). 2. Once the digitized image and indexing are verified as accurate and complete, and that the document can be reproduced with full legibility, the paper record may be destroyed with the consent of the Department Head and the City Clerk, which consent shall be in writing utilizing the Authorization to Destroy Paper Records After Imaging & Storing in the EDMS, however: a) No paper record designated as a vital and/or historical record shall be destroyed. The City Clerk, in consultation with the City Attorney's office, shall identify those classes of records that are vital and/or historical records. Vital and/or historical records, at a minimum, shall include: (1) Minutes of the meeting of any legislative body of the City; (2) City Ordinances; (3) Resolutions of any legislative body of the City; (4) Records affecting the title to real property or liens, including any record recorded with the Riverside County Recorder's office. b) No page of a paper record that has been scanned and stored in the EDMS shall be destroyed if any page cannot be reproduced with full legibility. Every irreproducible page shall be permanently preserved in a manner that will afford easy reference. J. Destruction of Records after Reproduction: In accordance with Government Code Section 34090.5, the City may without written approval of the City Council or the written approval of the City Attorney, cause the public record/document to be destroyed, if all of the following conditions are met: 1. The public record, paper, or document is photographed, microphotographed, reproduced by electronically recorded video images on magnetic surfaces, recorded in the electronic data processing system, recorded on optical disk, reproduced on film or any other medium that is a trusted system and that does not permit additions, deletions, or changes to the original document, or reproduced on film, optical disk, or any other medium in compliance with Government Code Section 12168.7 for recording of permanent records or nonpermanent records; 2. The device used to reproduce the public record, paper, or document on film, optical disk, or any other medium is one which accurately and legibly reproduces the original thereof in all details and that does not permit additions, deletions, or changes to the original document text and images; 3. The photographs, microphotographs, or other reproductions on film, optical disk, or any other medium are made as accessible for public reference as the original records were; 4. A true copy of archival quality of the film, optical disk, or any other medium reproductions shall be kept in a safe and separate place for security purposes; 5. No page of any public record, paper, document or and part thereof, shall be destroyed if any page cannot be reproduced with full legibility. Every page that cannot be satisfactorily reproduced shall be permanently preserved in the same manner as a similar public record; 6. Every reproduction shall be deemed to be an original record and a transcript, exemplification, or certified copy of any reproduction shall be deemed to be a transcript, exemplification, or certified copy of the original; 7 The Custodian of Records shall cause a declaration to be prepared for the reproduction of an original public record contemplated to be destroyed that states with respect to the reproduced record that: 8 a) The reproduced record has been destroyed prior to destruction; b) The reproduction is a true and correct copy of the original document; c) The reproduction was made under the direction or control of a City Director or Records Manager; and d) The reproduction went through the quality control process; 8. The declaration shall be contained within the image or array of images of the reproduction and shall be signed by the City employee responsible for supervision of the reproduction; 9. If reproduction of the original public record is made and preserved, and if the necessary declaration is completed as set forth above, the original public record may be destroyed without reference to the retention periods set forth in these regulations and the Records Retention Schedule; and 10. Compliance with these procedures ensures that every reproduction is deemed an original record. VI. Procedure for Storing Electronically Originated Records in EDMS A. City records that exist electronically may be stored in the EDMS if they can be converted electronically to TIFF Group IV format. 1. Conversion should be performed with a minimum 300 DPI and adjusted higher on an individual record basis to provide accurate and complete reproduction. For image files in other formats, such as JPEG, BMP, or GIF, the resolution should be adjusted to closely match the DPI of the original image file. 2. Conversion, using Snapshot or another approved program, may be performed. 3. If an electronic record cannot be converted to TIFF Group IV format, such records should be printed and the instructions followed for converting and storing a paper record. 4. If electronic submissions for maps, design plans, or other architectural drawings will be accepted from the public with the intent of storing the record in the EDMS, such submissions shall be of the highest possible resolution and quality in Adobe Acrobat PDF format, with a minimum 400 DPI. B. Records that do not have a permanent retention shall not be scanned and placed in the EDMS. Unless a draft is being retained as a City record, preliminary drafts should not be stored into the EDMS. 9 C. City Clerk Staff is responsible for converting and storing permanent records and indexing that department's electronic records into the EDMS. The information attached to each record through indexing will include at least its name, date, and retention period. D. Optical Character Recognition Optical Character Recognition (OCR) will be performed on every predominantly text -based electronic document converted and stored into the EDMS. E. Quality Control and Assurance Once an electronic record is converted and stored in the EDMS, City Clerk Staff shall review and verify that each image of each page of the record is a true and accurate copy of the original electronic record that can be reproduced from the EDMS record with full legibility, and that the indexing is accurate. F. Duplicates Stored on City Server Once an electronic record is converted and stored in the EDMS, the electronic record on the City's server may be deleted as a duplicate. VII. System Configuration and Backup Technology A. User Access 1. The EDMS resides on a dedicated server within the City's secure network. The Records Manager or the IT Specialist is responsible for granting user rights to access the EDMS . Access will be assigned using granular permissions based on a user's role within the organization. User roles include: a) IT Specialist: only with the permission or absence of the Records Manager, assign user permissions to view, search, add, edit, delete and print information. b) Records Manager: assigns user permissions to view, search, add, edit, delete and print information. c) Department Representative: view, search, print information. d) Scanning Technician: view, search, add, print and enter template information. e) User: view, search and print only. 2. Employees shall only access the system using their assigned login and password. Log in names and passwords are assigned by the Records Manager via Information Technology. Access rights, permissions, and security shall be linked to an individual user's login and password. Employees must read and understand the City of Temecula's document imaging policies prior to using the EDMS. 10 3. All imaged documents reflect a creation date, modification date and name of staff person who created or last modified the document. B. Image Format and File Compression 1. File Format In compliance with AIIM Guidelines Section 5.4.1.4, the EDMS will use Tagged Image File Format (TIFF) ITU Group 4, with no proprietary header information, for records stored in the EDMS. The EDMS will allow users with proper security privileges to convert the TIFF images into PDF/A file format when needed. Images exported from the EDMS will be non -modifiable. 2. Document Image Compression In compliance with AIIM Guidelines Section 5.4.2.4, the EDMS will use lossless image compression technology supporting ITU TIFF Group 4, ensuring the document quality is not compromised through compression. 3. Resolution The minimum resolution level for standard business documents shall be 300 DPI/PPI. Where image files in other formats, such as JPEG, BMP, or GIF, are converted to TIFF, the resolution shall be adjusted to closely match the DPI of the original image file. C. C. Laserfiche Technology and Backup Procedures The City has selected Laserfiche as its EDMS. LaserFiche is an archive and retrieval system intended for storage and retrieval of final documents. All permanent imaged documents are secured by Laserfiche Audit Trail to maintain the security of imaged documents and monitor records for compliance. Backup CD's are utilized monthly which cannot be altered and provides equivalent archive and disaster recovery capabilities of microfilm. These policies establish the legal permissibility of records stored in LaserFiche and it is critical that this process is correctly followed. Permanent official documents should not be stored on any other type of software or retained on local or internal drives for full compliance. This will ensure the integrity of the records management program. Any exceptions to these policies must be approved in advance by the City Clerk or Records Manager. Any issues affecting databases or system integration will be referred to IT for their determination. 1. The Laserfiche System is comprised of three main components: the Laserfiche Application Server, the Database Server, and the File Server. See attached diagram. a) Laserfiche Application Server stores the application software for Laserfiche. b) Database Server stores the information relating to each TIFF image saved in Laserfiche. 11 c) File Server stores the TIFF images of the electronic records. 2. Storage and Backup a) The File Server, with the stored TIFF images, is on a WORM storage device. In compliance with AIIM Guidelines Section 5.3.3(c), one copy of each electronic record is written to a backup WORM storage device, which does not permit unauthorized additions, deletions or changes to the original document. These backup copies are stored and maintained in a secure off-site location. b) Backups of the Database Server will be completed in accordance with a schedule established by Information Technology, at least weekly, and stored off-site in a secure location. c) The Laserfiche Server does not need to be backed up, as it can be easily regenerated from the database and the backup volumes. 3. In compliance with AIIM Guidelines Section 5.3.3(a), the EDMS utilizes both hardware and media storage methodologies to prevent unauthorized additions, modifications or deletions during the approved record retention period of the stored information. a) TIFF images of electronic records are stored to a read-only WORM storage device. The security software includes password protection to prevent unauthorized deletion of any data and creates a database audit trail. b) Laserfiche Secure Recycle Bin (1) The EDMS shall be configured to use a Secure Recycle Bin in which deleted documents retain their original security. (2) Records placed in the Secure Recycle Bin may be reinstated or purged from the system. Only the Records Manager may perform these actions. 4. Laserfiche Audit Trail In compliance with AIIM Guidelines Section 5.3.3(b), the EDMS uses an independent audit process to ensure that there is no plausible way for electronically stored information to be modified, altered, or deleted during the approved record retention period of the stored information. a) The audit trail security system and encryption software prevents modifications; user access permitting modifications is limited and managed by audit trail security. 12 (1) City Clerk Staff is authorized to delete or modify files during the scanning and quality control process. Explicit rights must be assigned by the Records Manager before a user is authorized to delete or modify files. (2) A record is made of any modifications made to the audit trail or to other electronic files. (3) The audit trail cannot be modified or tampered with by the Systems Administrator. b) The audit trail shall be configured to track basic events in the repository that involve accessing, modifying or exporting data. Basic events include: (1) Login and logout (2) Creating, editing, printing or deleting documents (3) Creating, editing or deleting templates, fields and annotations (4) Adding security tags (5) Exporting documents, volumes or briefcases (6) Sending documents to the Recycling Bin What are the different components of Laserfiche architecture? Volume Storage Web Link Web Access Volume Storage Laserfiche Server Laserfiche Full -Text Indexing and Search (LFFTS) LF Client Workflow Database Management System (DBMS) The Laserfiche server is the key relay station. It acts like a traffic cop, transferring requests from the client/user applications to the database server and back to the client. In addition, some of the other things it does are: • Merges search results. • Determines the columns to display. • Checks user security. Laserfiche Full Text Search Service (LFFTS) It contains all of the searchable text. There is one LFFTS catalog per repository. Laserfiche SQL Database • Microsoft SQL Server 2008 R2 14 FORM A CITY OF TEMECULA Records Destruction Authorization In accordance with the City of Temecula Records Retention Schedule approved by City Council on January 12, 2016 (CC Resolution No. 16-02), the City records, documents, instruments, books or papers, described and listed above, have reached or exceeded the legal retention period, are permanently imaged, do not have a litigation hold, and are otherwise no longer required to be retained by the City. The department records are retained in accordance with applicable federal and state laws as set forth in the City of Temecula's current retention schedule. In accordance with the City's Records Management Program, with the consent of the Department Head, and upon written approval of the City Clerk and the City Attorney, these records will be properly destroyed or disposed of. RECORDS WITH A PERMANENT RETENTION: Authorization to destroy permanent records after imaging as listed on the current retention schedule: (Historical documents, vital records, documents involved in litigation or pending audit will not be destroyed). AI Imaging and indexing of these records have been quality checked; AI Images have been stored in the City's Imaging System; AI The imaged record becomes the official original record of the City and will be held in accordance of the City's Retention Schedule DEPARTMENT DIRECTOR APPROVAL: Signature Date City Manager Community Services Director Finance Director Director of Public Works/City Engineer Director of Community Development Senior Human Resources Analyst Deputy Director of Information Technology CITY ATTORNEY/CITY CLERK APPROVAL: Signature Date City Clerk City Attorney I hereby certify that the records described above have been destroyed in accordance with the City's current Retention Schedule. Records were destroyed by a third party vendor and the Certificate of Destruction is attached. DESTRUCTION COMPLETED BY: Signature Date Records Manager 15 Item No. 6 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl, City Clerk DATE: January 10, 2017 SUBJECT: Approve Annual Boards and Commissions Handbook for Calendar Year 2017 PREPARED BY: Randi Johl, City Clerk RECOMMENDATION: That the City Council approve the annual Boards and Commissions Handbook for calendar year 2017. BACKGROUND: The City Council first approved the Boards and Commissions Handbook on February 26, 1991. The handbook was subsequently amended on April 25, 2006 to include additional appointment guidelines. On December 9, 2014, the City Council approved a wholesale update to the handbook to reflect changes in the law, current practices and procedures, and the general role and authority of board and commission members. The handbook is brought to the City Council annually at the beginning of each year ensuring that the document remains current while providing the City Council with an opportunity to consider any additional changes that may be desired. There are no substantive changes proposed to the 2017 handbook. Minor administrative changes include reference to the year and name/title changes for Council and staff. The 2017 Boards and Commissions Handbook will be distributed electronically to the City Council, Board and Commission Members and staff after final approval by the City Council. FISCAL IMPACT: None ATTACHMENTS: Handbook City of Temecula Boards and Commissions Handbook W H 17% 1 } ( J' 1989 / 414. i N EV* C)1i4? i9 Updated January 10, 2017 TABLE OF CONTENTS Section 1 Letter of Welcome Section 2 Role & Authority Section 3 Policies and Procedures Section 4 Relevant Municipal Code Sections ection 5 AB 1234 Ethics Training Section 6 Statement of Economic Interest Section 7... Summary of Conflict of Interest Laws (CD) Section 8 Summary of Brown Act Laws (CD) Section 9 Summary of Public Records Laws (CD) Section 10 Resource List SECTION 1 City of Temecula 41000 Main Street • Temecula, CA 92590 Phone (951) 694-6444 • Fax (951) 694-6449 • www.cityoftemecula.org Dear Board or Commissioner Member: On behalf of the City Council and the citizens of Temecula, welcome to your new or continuing role in the community. The City of Temecula is fortunate to have dedicated citizens like you who are willing to share their experience and knowledge through service on a City board or commission. The mission statement for the City of Temecula reads as follows: "The mission of the City of Temecula is to maintain a safe, secure, clean, healthy, and orderly community; to balance the utilization of open space, parks, trail facilities, quality jobs, public transportation, diverse housing, and adequate infrastructure; and to enhance and revitalize historic areas. The City will encourage programs for all age groups, utilize its human resources, and preserve its natural resources while stimulating technology, promoting commerce, and utilizing sound fiscal policy. It is the City Council's resolve that this mission will instill a sense of pride and accomplishment in its citizens and that the City will be known as a progressive, innovative, balanced, and environmentally sensitive community." As a board or commission member, you will play an important role in the achievement of this mission. Your ideas and advice on a variety of City issues will assist the City Council in fulfilling its responsibilities to our citizens. In addition, your service will give you an opportunity to increase your knowledge about municipal government operations and you will see the results of your work with fellow members put into action by the City Council, City Manager and City departments. Thank you for accepting this responsibility and challenge. Your service to our community is greatly appreciated. We hope that you will find your service as a board or commission to be both enjoyable and rewarding. Sincerely, Maryann Edwards Mayor SECTION 2 THE COMMISSIONER'S ROLE AND AUTHORITY The primary role of the City boards and commissions is to encourage increased public input and citizen participation in the determination of City policies and procedures. City boards and commissions are not involved in the administration or operation of City departments. Board and commission members may not direct administrative staff to initiate programs, conduct major studies, or establish official policy without the approval of the City Council. However, City staff members are available to provide general staff assistance to boards and commissions. Despite boards and commissions differing tasks, all share some basic responsibilities. Members need to stay informed on subjects of interest to their specific board or commission. The City Council of the City of Temecula encourages and provides opportunities for continuing education to assist the members of City boards and commissions in the conduct of their duties. Conscientious attendance is also a fundamental responsibility, as irregular attendance lessens one's ability to study all aspects of items under consideration. Three unexcused, consecutive absences constitute a vacancy of office. Upon appointment to a board or commission, staff from the City Clerk's department will provide a formalized orientation to provide a thorough review of the Boards and Commissions Handbook; including the Brown Act and conflicts of interest. A more detailed orientation related to specific board and commission issues will be addressed by the lead department. Each member of a board or commission is encouraged to: • Occasionally attend City Council meetings • Attend another board or commission meeting to better understand roles and develop relationships • Make presentations at board or commission meetings • Participate in subcommittee opportunities • Participate in a board or commission self-assessment once a year All members are expected to regularly attend their respective board or commission meetings, and attend and support City special events. Community Services Commissioners are also expected to regularly visit all park sites and City facilities being mindful of their intended service to the public. CS Commissioners are encouraged to be engaged with a "license to be creative". Planning Commissioners are also expected to have a firm understanding of the City's General Plan, the Zoning Code, and Standard Conditions of Approval. They are encouraged to visit properties that have submitted applications or are pending review. Planning Commissioners need to disclose their visits and observations at the public hearing on the matter in order so that the applicant has the opportunity to comment on whatever the Planning Commissioner may have observed. Old Town Local Review Board Members are also expected to have an understanding of the General Plan, as well as the Old Town Specific Plan, be familiar with the history of Old Town and regularly visit Old Town facilities. Public/Traffic Safety Commissioners are also expected to exercise vigilance for traffic/safety hazards and reporting of graffiti; be proactive with respect to public safety and emergency management; become familiar with neighborhoods and communities; occasionally volunteer at DUI check points; and perform periodic inspections of and visits to City facilities. Incoming board and commissioner members are encouraged to utilize the following checklist in their first year of service to help them get more acquainted with the City, its values, operational structure, and their board or commission's primary area of focus: All Board or Commission Members: ✓ Attend at least four City Council Meetings ✓ Attend City Sponsored Special Events (i.e., Fourth of July Parade/Fireworks Celebration, Holiday Parade, Ribbon Cuttings/Dedication Ceremonies, etc.) ✓ Meet with the City Council Commission/Board Liaison to Review Role and Expectations ✓ Meet with the City Manager and/or Assistant City Manager to Review current City Priorities ✓ Meet with the City Clerk and/or Designee to Review Disclosure Filing and Ethics Training Requirements ✓ Attend an HOA Meeting ✓ Visit the Saturday Morning Old Town Farmer's Market Community Services Commission: ✓ Visit each of the City's Park Sites ✓ Visit each of the City's Community Service Facilities Planning Commission ✓ Attend a City Council Meeting that Includes an Item Pertaining to Planning Commission Review ✓ Visit a development project approved within the past two years to review how the Conditions of Approval are being implemented and report back to the Commission Old Town Local Review Board ✓ Attend Two or More Old Town Temecula Association (OTTA) Meetings ✓ Visit the Temecula History Museum ✓ Attend a Planning Commission Meeting that Includes an Item Pertaining to Old Town Public/Traffic Safety ✓ Observe a DUI check point ✓ Visit each Fire Station ✓ Visit the Southwest Justice Center ✓ Visit Each Police Storefront/Substation RULES AND REGULATIONS FOR CITIZEN MEMBERS It is not appropriate for individual members to present their personal views or recommendations as representing the board or commission unless such body has voted to approve such action. Members expressing views not approved by the majority of the board or commission should indicate their opinions are viewed as "private citizens." Individual opinions must be identified as such. Public statements should not include promises that may be construed to be binding on the Committee, City Council, or City staff. When making a public statement, members should indicate that board or commission actions are recommendations and that final action will be taken by the City Council. 2 Planning Commissioners should not express any views on projects that will come before the Planning Commission. The Planning Commission must provide due process for the applicants and this requires that Planning Commissions not express any bias or views on a project until all of the information on a project is presented to the Planning Commission at the public hearing and the applicant and the public have expressed their views on the project. Board or commission members may be selected on the basis of representing defined groups; however, each member should represent the overall "public good" and not an exclusive group or special interest. GUIDELINES, QUALITIES, AND ATTRIBUTES OF AN EFFECTIVE BOARD OR COMMISSION MEMBER • Be an informed citizen (knowledgeable about local affairs). • Have a good rapport with citizens. • Have a genuine concern for the community as a whole. • Be a good listener. • Relate well to other people, including other board or commission members. The success or failure of board or commission efforts may be dependent upon the degree of cooperation evident among the individual members of the body. • Serve in another capacity prior to board or commission service (i.e. volunteer groups, non-profit organizations, service clubs, etc.) • Have the ability to accept decisions not of one's own personal view if that is the will of the majority. • In addition, each member should keep in mind these important points: Show respect for another's viewpoint. • Allow others adequate time to fully present their views before making comments. ` Be open and honest. ▪ Make new members welcome and help them become acquainted with their duties. ▪ Strive to minimize political action among members. ROLE, AUTHORITY, AND STAFFING OF BOARDS AND COMMISSIONS The City Council is empowered to establish boards and commissions and to appoint members to assist the City Council in the conduct of City business. Members usually represent a cross-section of the community. No member of any board or commission shall be a City employee, nor shall any person be a member of more than one board or commission at any one time. The primary role of any City board or commission member is to review and make recommendations to the City Council on matters within their scope of responsibility and to promote increased public input and citizen participation in the determination of City policies and program implementation. 3 The specific role of City boards and commissions is to serve in an advisory capacity to the City Council, focusing attention on specific program areas of the City. The City Council may authorize certain "Commissions" to take final actions in prescribed areas. For example, the Planning Commission is authorized to grant final approval of certain projects and is required to provide a recommendation to the City Council on other projects. In addition, staff may bring various projects to a board or commission for their review before taking that matter to the City Council for final approval. Boards and commissions serve as a principal reviewing body for specific matters referred to them by the City Council. All decisions, however, are subject to review by the City Council. Board and commission members are empowered by an appointment of the City Council and should represent the general interest of the City as whole and not specific program areas and their special interest groups. The City Council will appoint one Council Member to serve as Council Liaison to a particular board or commission. This Council person will be available to the board and commission members for individual consultation throughout the year. The Council liaison will attend at least one board or commission meeting annually to provide the board or commission opportunity to seek Council Liaison direction as a sitting body. Joint Meetings and Regular Reports to the City Council Each Board and/or Commission shall meet jointly with the City Council annually at a regularly scheduled City Council meeting as follows: 1St Meeting in January — Planning Commission and Old Town Local Review Board 2"d Meeting in January -- Community Services Commission 1St Meeting in February — Public Traffic / Safety Commission The annual joint meeting schedule may be adjusted from time to time depending upon the operational and organizational needs of the City and staff to include time sensitive items on the agenda. During the annual joint meeting, each board and/or commission shall provide an overview of the previous year highlights, anticipated activities for the upcoming year, and take further direction from the City Council as necessary. In addition to the report at the annual joint meeting, the Commission Members present at each City Council meeting shall provide a verbal report on the status of their respective commission as a routine item on the regular agenda of one City Council meeting of every month. Appointments and Removals Chapter 2.40.050 of the Temecula Municipal Code, City Commissions Generally provides that appointments are subject to the approval of a majority of the City Council. A majority of the City Council may remove an appointee for good cause. The following guidelines may be used in the appointment of board and commission members: • Formal interview process with the Mayor and Council Liaison with standard core questions for both new candidates and incumbents. • Letters of recommendation and/or references with the application process are encouraged. • The Council Liaison will be encouraged to attend board or commission meetings to develop an overview of the incumbent board or commission member's performance. 4 • Absentee record of all board or commission members will become part of the incumbent performance review, with the understanding that if three absences occur within a 12 month period, the Council Liaison to that board or commission will be notified for further review. If these absences are not acceptable to the Council Liaison, a recommendation to the City Council will be made by the liaison for removal from the board or commission. This is in addition to the existing ordinance which stipulates that should any board or commission member be absent from any three consecutive meetings of the commission, without excuse acceptable to the City Council, that member shall vacate his or her seat on the commission. Additional guidelines for consideration of candidates who have served two full terms and apply for subsequent terms. Consideration of these candidates will be given only under the following guidelines: • The incumbent shall have served as Chair or Vice -Chair of their respective Board or Commission. • The incumbent shall have served on at least one sub -committee, or special project, of their respective Board or Commission. Rules of Procedure/Bv-Laws Rules of procedure or by-laws for the proper conduct of business should be adopted. Organization and Officers As set forth in the by-laws, there shall be an annual election of a chairperson and vice -chairperson. The position of chairperson and vice -chairperson should be rotated among members on an annual basis. The Chairperson The Chairperson is the key to the entire group process. The Chairperson must balance being strong enough to make certain the meeting is conducted in an orderly fashion and democratic enough to use the power and authority of the position wisely. The Chairperson's ability to handle meetings will have a significant impact on morale, operation, and effectiveness. The Chairperson must make sure that discussions do not get sidetracked on minor issues and must have the ability to see the "whole picture". The most important duty of the Chairperson lies in his/her ability to find a common ground and achieve workable compromises if appropriate. The Chairperson must be able to represent the entire group to the City Council and community groups. Minutes Minutes shall be taken for all board and commission meetings. The Council has provided that these minutes shall be "action minutes" and not "verbatim" which briefly describe the issues and actions taken. Minority opinions of members may also be recorded in the minutes if desired. Comments by all members on every agenda item cannot practicably be included in the minutes. Also, members abstaining for legal conflict of interest requirements are required to state their reason for recordation in the minutes. Minutes must be approved at a subsequent meeting and then become part of the City's official records in the office of the City Clerk. 5 Development and Review of Board and Commission Goals and Department Policies The City of Temecula prepares and operates on an annual budget cycle. Boards and commissions are encouraged to annually review and comment on department programs and capital projects that may be related to their scope of interest. This evaluation is intended to focus attention on the overall program and service priorities and board and commission objectives; and is not intended to be an evaluation of the administration or operation of City departments. Involvement in Administrative Matters Boards and commissions should not become involved in the administrative or operational matters of City departments unless specifically provided in the prescribed powers and duties. Members may not direct staff to initiate major programs, conduct large studies or establish department policy without approval of the City Council. City staff assigned to furnish staff services shall be available to provide general staff assistance, such as preparation of agenda materials, general review of department programs and activities, to perform limited studies, program reviews and other services of a general staff nature. Boards and commissions may not establish department work programs or determine department program priorities unless specifically authorized in their prescribed powers and duties. The responsibility for setting policy and allocating City resources rests properly with the City's duly elected representatives, the City Council, and cannot be delegated to an outside group, however capable and interested it might be. Communication with the City Council To avoid possible compromising situations, during a City Council meeting the invitation to individual board or commission members to address the Council on matters relating to their official capacity rests solely with the City Council. It should be emphasized that when asked to address the Council on a matter, the member should represent the viewpoint of the board or commission as a whole (not a personal opinion); unless a proper qualification is made. Working with Other Members Members should make every effort to uphold their reputation for honesty, fairness, and openness with the citizens of the community. Each group will undoubtedly consist of diverse personalities; it is important that the board or commission work together to accomplish common goals. Working with Staff Board or commission members are individually appointed by the City Council. City staff assigned to work with the groups report to the City Manager, who in turn, reports to the City Council. A department director or administrator usually arranges staff support for each group. If a board or commission member wishes to initiate a project that requires in depth staff involvement, it is necessary for the project to be placed on the board or commission agenda for discussion and recommendation to the City Council that the project be authorized. Staff may begin preparing the necessary reports and studies after the City Council has authorized the project. Providing in depth staff support may require operational adjustments. Members are encouraged to be cognizant of the time involved on the part of staff in preparing requested studies and reports. Individuals should make every attempt to clarify differences and make certain that clear communication is taking place. The public meeting should not be used to express anger or disagreement. If differences cannot be resolved by this method, the Councilmember serving as Board or Commission Liaison and/or City Manager should be consulted to resolve the matter. 6 Staff Reports to Council on Board or Commission Actions On occasion, staff will be required to prepare an agenda report on either a board or commission action or appeal for City Council review. The staff member should present both the staff position and the board or commission's position in the report. The majority and minority viewpoints of the board or commission members should also be presented in the staff report. It is the desire of the City Council to have an opportunity to hear and consider all sides of an issue and alternative recommendations to assist in their decision-making process. Procedure for Handling Public or Appeal Hearings In some instances, commissions will have to conduct a public hearing, either on a major issue of concern to the community or on a permit application or appeal of a staff decision. It is recommended that the procedure established by the City Attorney be followed at all times during the conduct of these types of hearings. Legal Assistance Some boards or commissions require the presence of a City Attorney. When there is doubt concerning the legality of an issue, the attorney should advise members as to the legality of the proposed action. Great care must be taken in the maintenance of records of the proceedings. The direction of the City Attorney should be followed closely. When in doubt about the legality of a procedure, the board or commission should refrain from additional discussion and decision making until the legal opinion is rendered. If necessary, a hearing may be continued until matters can be clarified. The attorney must control the circumstances surrounding a particular matter since he/she may be required to defend the action in court. Council Review of Action Most actions and recommendations of boards or commissions may be appealed to the City Council for review and approval. Certain actions are final with the commission with no right of appeal. Public Appearance of Members When a board or commission member appears in a non -official, non -representative capacity before any public or private body, the member shall not identify or disclose his/her membership on a board or commission. If a question of membership arises, the member shall indicate that he/she is appealing and speaking only as an individual. There are significant legal restrictions on the ability of a board or commission member to appear before any board or commission of the City, and particularly his or her own board or commission. The City Attorney should be consulted in advance of any such appearance. Members should take particular care to comply with provisions of the Brown Act that governs open public ,meetings. While the staff provides the appropriate notice and agendas for board and commission meetings, individual members need to be careful that they do not discuss City business with other board or commission members, either together or one at at time, outside of a properly noticed public meeting. A summary of the major provisions and requirements of the Ralph M. Brown Act is included in this handbook. Board or Commission Members Running for Elective Office Members of the City's boards or commissions shall be permitted to retain membership on such appointive bodies while seeking any elective office. Members of appointive bodies shall not, however, use the meetings, functions or activities of such bodies for purposes of campaigning for elective office. There are also significant conflict of interest rules relating to campaign contributions to a board or commission member who is running for any elective office. Unlike members of the City Council, campaign contributions to board or commission members are considered as income and the conflict of interest rules apply to any board or commission actions involving a campaign contributor. These rules are described in the Conflict of Interest Handbook and the City Attorney should be consulted by any board or commission member who decides to run for any elective office. Board or Commission Positions on Ballot Proposals and Legislation Boards and commissions may review and make recommendations to the City Council on ballot proposals and legislation. The City Council shall review all such recommendations. Board or commission members shall only represent the majority position of the City Council on such matters unless speaking as an individual or indicating a minority opinion. 8 Purpose: CITY OF TEMECULA City Clerk's Office PROCEDURES FOR BOARDS AND COMMISSIONS The City of Temecula has one board (Old Town Local Review Board) and three commissions (Community Services Commission, Planning Commission, and Public/Traffic Safety Commission). The Municipal Code of the City of Temecula contains general provisions which govern the City's commissions. Chapter 2.40 is City Commissions and relates to the Planning Commission, Chapter 2.44 is Public/Traffic Commission, and Chapter 2.48 is Community Services Commission. The Planning Commission is also subject to statutory provisions pursuant to law. This document generally governs the City Clerk's office procedures regarding boards and commissions. 1. COMMUNITY SERVICES COMMISSION • The Community Services Commission meets on the second Monday of each month. The meetings are held at 6:00 PM in the Council Chambers at City Hall. The Community Services Commission reviews and makes recommendations to the City Council concerning the Parks and Recreation Element of the General Plan and works with the Temecula School District, other City Departments, and community groups to provide parks and recreation services and programs for the community. Members of this commission are required to be a resident of the City of Temecula and a registered voter. The terms are three years each with staggering expiration dates. 2. PLANNING COMMISSION • The Planning Commission meets on the first and third Wednesday of each month. The meetings are held at 6:00 PM in the Council Chambers at City Hall. The Planning Commission serves as the designated planning agency for the City of Temecula and considers current planning matters such as subdivisions, specific plans, zone changes, plot plans and conducts public hearings as required by law. The Commission is also charged with preparation of the General Plan of the City and advising the City Council on all matters concerning City planning. Members of this commission are required to be a resident of the City of Temecula and a registered voter. The terms are three years each with staggering expiration dates. 3. PUBLIC/TRAFFIC SAFETY COMMISSION • The Public/Traffic Safety Commission meets on the fourth Thursday of each month. The meetings are held at 6:00 PM in the Council Chambers at City Hall. The Public/Traffic Safety Commission makes recommendations to the City Council on traffic matters within the City such as speed zones, stop signs and signals, pavement markings, traffic design and engineering. The Commission also recommends traffic enforcement measures and coordinates City activities with the CHP, Sheriff, County Road Department, and other regional traffic management and planning agencies. In addition, the commission makes recommendations to the City Council concerning law enforcement, fire suppression and prevention, and disaster planning for the City of Temecula. Members of this commission are required to be a resident of the City of Temecula and a registered voter. The terms are three years each with staggering expiration dates. 4. OLD TOWN LOCAL REVIEW BOARD • The Old Town Local Review Board meets on the second Monday of each month. The meetings are held at 9:00 AM in the Great Oak Conference Room at City Hall. The Old Town Local Review Board is established by the Old Town Specific Plan and has responsibility for serving as an advisory resource to all agencies of the City in matters pertaining to the historic significance and related architectural themes of the historic district. The board is also charged with encouraging public understanding and appreciation of the unique architectural, environmental, and cultural heritage of the district through educational and interpretive programs. Members of this board are required to be a registered voter. The terms are three years each with staggering expiration dates. 5. APPOINTMENT OF BOARD AND COMMISSION MEMBERS • The City Council is the appointing body for the City's board and commissions. When a vacancy occurs, whether it is by expiration of term, resignation or other circumstance, the City Council shall fill that vacancy through appointment. o Scheduled Vacancy - Three months prior to a board or commission term expiring, a notice shall be published in a local newspaper of general circulation and posted at the City's designated posting locations (Temecula Library, Chamber of Commerce and Civic Center) pursuant to the Government Code. In addition, the vacancy shall be advertised on the City's website and PEG Channel. Flyers shall be available in the City Hall lobby and distributed at various City -affiliated events. Email lists, such as Constant Contact, press releases and social media shall also be used to promote the vacancy. o Unscheduled Vacancy - In the event of an unscheduled vacancy, occurring by resignation or other circumstance, the "Special Notice of Vacancy" shall be immediately posted and published pursuant to Government Code 54974. In addition, the unscheduled vacancy shall be advertised utilizing the same methods as identified above for scheduled vacancies. • Unless otherwise indicated, a vacancy shall be advertised for no less than a thirty (30) day period from the date of publication. • If multiple vacancies occur on a board or commission within sixty (60) days of one another, the City Council may at its discretion consider those vacancies jointly without readvertisement. • The City Clerk shall provide incumbent commission member(s) with a notification letter advising of the upcoming expiration and inviting them to reapply. 2 • Applications received will be processed in the following manner: o Completed applications shall be submitted on the Application for Commission and Board Appointment, which will be available and accepted in the City Clerk's Office until the closing date as indicated on the notice. o The City Clerk will provide a non -redacted set of qualified applications to the subcommittee of two council members, consisting of the mayor and the commission liaison for that particular commission, identifying the dates the recommendation is due and the City Council meeting at which the appointment will be considered. A non -redacted courtesy copy of all applications shall also be sent to the entire City Council. The subcommittee may conduct applicant interviews as they deem appropriate. The recommendation of the ad hoc subcommittee is then presented as an agenda item at a City Council Meeting where a majority vote is required for appointment. o The general timeline for scheduled vacancies is as follows: June Vacancy March 1st April 1st May 1st May June Notice of Vacancy is Posted, Published and Advertised Application Packet to Subcommittee for Recommendation Recommendation Received from City Council Recommendation Considered/Appointment Made at 2nd City Council Meeting in May New Board or Commission Member Seated at Board/Commission Meeting Following Expiration of Prior Term October Vacancy July 1St Notice of Vacancy is Posted, Published and Advertised August 1st Application Packet to Subcommittee for Recommendation September 1st Recommendation Received from City Council September Recommendation Considered/Appointment Made at 2nd City Council Meeting in September October New Board or Commission Member Seated at Board/Commission Meeting Following Expiration of Prior Term • After the appointment is made, the City Clerk shall send a congratulatory letter to the new member(s) and coordinate new member orientation. The City Clerk shall also send a letter to the unsuccessful applicants notifying them of the appointment and inviting them to reapply for future vacancies. The City Clerk shall swear in the new member(s) at the next regularly scheduled board or commission, present a Certificate of Appointment and have the new member(s) sign an Oath of Affirmation. • If an incumbent applies and is not reappointed, the City Clerk shall send a letter to the unsuccessful incumbent notifying them of the new appointment and inviting them to the next regularly scheduled City Council meeting for presentation of a Certificate of Appreciation thanking them for their service to the City. If desired, the Certificate of Appreciation may also be mailed to the incumbent. 3 6. ORIENTATION OF NEW BOARD OR COMMISSION MEMBERS • Each new board or commission member shall receive a new member orientation. The orientation shall be coordinated through the City Clerk and include the following: o City Manager / City Council — Welcome on Behalf of the City and City Council o City Clerk — General Review of Commission Handbook, Review and Completion of Statement of Economic Interests (Form 700), Review of AB 1234 Ethics Training Requirements o Human Resources — Review and Completion of Personnel -Related Materials o City Department for Board/Commission — Introduction to Relevant Staff Members, Overview of Meetings and Board/Commission Makeup, Review of Pending Topics that Fall Under the General Jurisdiction of the Specific Board or Commission 7. REMOVAL OF BOARD AND COMMISSION MEMBERS • The City's Municipal Code, specifically Section 2.40.050, governs the removal process for any board or commission member and specifically states that a majority of the City Council may remove an appointee for good cause. In addition, under Section 2.40.090, a position is declared vacant when a member is absent from three consecutive meetings without excuse. 8. ANNUAL POSTING OF COMMISSIONERS • Pursuant to Government Code Section 54972 (Maddy Act), on or before December 31 of each year, the City Clerk's office shall prepare and post the Local Appointments List. The list shall be posted on the City Hall posting board and on the City's website. The list shall be periodically updated to reflect the appointment of new board and commission members. 9. TRAINING FOR BOARD AND COMMISSION MEMBERS • From time to time the City Clerk shall coordinate a citywide boards and commissions training in conjunction with the City Council, City Manager, City Attorney and Department Directors who serve as liaisons to the respective board and commissions. The training may cover a variety of topics, including but not limited to, the Commission Handbook, AB 1234 ethics training, conflicts of interest, Brown Act, and board and commission member roles. The training shall be noticed pursuant to the Brown Act. 10. RECOGNITION OF BOARD AND COMMISSION MEMBERS • The City Clerk's office shall coordinate an annual recognition event for board and commission members. Typically, the event shall occur in October and be held at the Conference Center. Procedure No.: 014 Last Revised: January 2016 4 SECTION 4 RELEVANT MUNICIPAL CODE SECTIONS (Current as oflanuary 2016) Chapter 2.40 CITY COMMISSIONS GENERALLY 2.40.010 Commission established. There shall be established within the city a planning commission. For purposes of state planning law, the planning commission shall serve as the planning agency, unless another official or body is specifically designated to perform that function or make a particular decision as provided by ordinance of the city. Division of land use decisionmaking authority shall be as set forth in Ordinance No. 92-14. The city council may establish by ordinance and resolution such other commissions as it deems necessary. (Ord. 93-04 § 10: Ord. 90-02 § 1 (2.06.010)) 2.40.020 Number of members. Unless otherwise specifically provided, each commission shall consist of five members. (Ord. 90-02 § 1 (2.06.010)) 2.40.030 Qualifications. Unless otherwise specifically provided by law, or by ordinance or resolution of the city council, all members of commissions of the city shall, at all times during their incumbencies, be bona fide residents and registered voters of the city. No member of any commission shall be a city employee, nor shall any person be a member of more than one commission at any one time. (Ord. 96-08 § 2: Ord. 90-02 § 1 (2.06.030)) 2.40.040 Applications. The city clerk shall maintain all applications submitted to the city for commission positions for a period of two years. (Ord. 90-02 § 1 (2.06.040)) 2.40.050 Members—Appointment and removal. Members of each commission shall be nominated by an ad hoc committee of two council members subject to the approval of a majority of the city council. A majority of the council may remove an appointee for good cause. The chairperson and vice -chairperson of each commission shall be selected by a majority of the membership of that commission. (Ord. 2000-08 § 2: Ord. 90-02 § 1 (2.06.050)) 2.40.060 Term. The term of each commission member shall be three years with staggered terms. Initially, all five members may be selected at once. In order to achieve staggered terms, one member shall be appointed for a term of three years; two for terms of two years; and two for terms of one year; such terms to be determined by drawing lots. At the completion of any term, a commission member may be reappointed pursuant to the procedures set forth in Section 2.40.050. (Ord. 90-02 § 1 (2.06.060)) 2.40.070 Vacancies. If vacancies in any commission occur, other than by expiration of term, such vacancies shall be filled by appointment for the unexpired portion of the term. (Ord. 90-02 § 1 (2.06.070)) 2.40.080 Meetings/quorum. The city council shall establish meeting schedules for each commission by resolution. A quorum of three shall be required for the transaction of any business. (Ord. 90-02 § 1 (2.40.080)) 2.40.090 Absence from meetings. Should any commission member be absent from any three consecutive meetings of the commission, without excuse acceptable to the city council, that member shall vacate his or her seat on the commission. The vacancy shall be filled in the same manner as any other vacancy. (Ord. 90-02 § 1 (2.06.090)) 2.40.100 Compensation. City commissioners shall receive monthly compensation as follows: Planning commission Public traffic/safety commission Community services commission $50.00/meeting attended 50.00/meeting attended 50.00/meeting attended (Ord. 01-12 § 1: Ord. 01-11 § 1: Ord. 01-05 § 2, 2001: Ord. 99-09 § 1: Ord. 96-09 § 2: Ord. 90-02 § 1 (2.06.100)) Chapter 2.44 PUBLIC/TRAFFIC SAFETY COMMISSION 2.44.010 Established. Pursuant to Section 2.40.010, there is created an advisory commission to the cityy council which shall be known as the Temecula public/traffic safety commission. (Ord. 93-18 § 1 (12.01.010): Ord. 92-17 § 1 (12.01.010)) 2.44.020 Composition and membership. The public/traffic safety commission shall consist of five members appointed by the city council pursuant to Section 2.40.050. No officers or employees of the city or person under an employment contract subject to the jurisdiction of the city council shall be members of such commission. (Ord. 93-18 § 1 (12.01.020): Ord. 92-17 § 1 (12.01.020)) 2.44.030 Terms of office. Terms of office for public/traffic safety commissioners shall be three years with staggered terms. Initially, all five members may be selected at once. In order to achieve staggered terms, one member shall be appointed for a term of one year; two members for terms of two years; and two members for terms of one year, such terms to be determined by the drawing of lots. At the completion of any term a commission member may be reappointed pursuant to the procedures set forth in Section 2.40.050. (Ord. 93-18 § 1 (12.01.030): Ord. 92-17 § 1 (12.01-.030)) 2.44.040 Time and place of meetings. The public/traffic safety commission shall establish a regular date, time and place for commission meetings, which shall be open to the public. Such meetings shall occur no less frequently than once a month. (Ord. 93-18 § 1 (12.01.050): Ord. 92-17 § 1 (12.01.050)) 2.44.050 Powers and duties. The public/traffic safety commission shall advise the city council on all matters subject to the jurisdiction of the council pertaining to the public and traffic safety. The duties of the public/traffic safety commission shall be established by resolution of the city council. (Ord. 93-18 § 1 (12.01.060): Ord. 92-17 § 1 (12.01.060)) 2.44.060 Public hearings. Whenever the commission determines, by a two-thirds majority of those members present, that its deliberations with respect to a particular matter or matters would be substantially aided by the presentation of testimony from the citizens of the city, or of a certain area of the city, the commission may direct a public hearing be held concerning such matter or matters. Notice of such a hearing shall be provided by publication in a newspaper of general circulation published in the city, and/or by posting the same in at least three public places, not later than seven days prior to the date of the hearing. Such hearings shall be conducted in accordance with the rules established for the conduct of hearings before the city council unless the council, by resolution, shall otherwise provide. (Ord. 93-18 § 1 (12.01.070): Ord. 92-17 § 1 (12.01.070)) 2.44.070 Staff assistance. The city manager shall ensure that adequate staff will be allocated to provide necessary technical and clerical assistance to the commission. (Ord. 93-18 § 1 (12.01.040): Ord. 92-17 § 1 (12.01.040)) Chapter 2.48 COMMUNITY SERVICES COMMISSION 2.48.010 Established. There is established a Temecula community services commission. (Ord. 93-06 § 1 (13.01.010): Ord. 90- 05§1(13.10.010)) 2.48.020 Time and place of meetings. The time and place of the meetings of the Temecula community services commission shall be established by resolution of the commission. (Ord. 93-06 § 1 (13.01.020): Ord. 90-05 § 1 (13.01.020)) 2.48.030 Powers and duties. The duties of the Temecula community services commission shall be established by resolution of the city council. (Ord. 93-06 § 1 (13.01.030): Ord. 90-05 § 1 (13.01.030)) SECTION 5 1 INSTITUTE FOR LOCAL GOVERNMENT PUBLIC SERVICE ETHICS State Ethics Training Requirements For Local Officials: Frequently Asked Questions (FAQs) 9/04/12 Edition Overview of Requirement 1. What requirements does AB 1234 create regarding ethics training for local officials? The basic thrust of AB 1234 is to require covered officials (see next question) to take two hours of training in ethics principes and laws every two years. I Who's Covered 2. Who must receive mandatory ethics training? Basically the requirement applies to those elected or appointed officials who are compensated for their service or reimbursed for their expenses.2 The specific trigger for this requirement is whether the agency either compensates or reimburses expenses for members of any of its Brown Act covered bodies; if it does, then all elected and appointed "local agency officials" (as defined) must receive this training.; "Local agency official" means any member of a legislative body or any elected local agency official who receives compensation or expense reimbursemcnt.4 "Local agency" means "a city, county, city and county, charter city, charter county, charter city and county, or special district." S Thus the training requirement does not include agencies an which local officials serve (for example, redevelopment agency governing boards or joint powers agencies), although many such officials will likely be covered by virtue of their status with cities, counties and special districts. Note that it also does not include school districts. Note that local agencies also have the option of requiring certain employees to receive this train rng .', 1400 K Street, Suite 205 • Sacramento, CA 95814 • 916.658.8208 F 916.444.7535 • www.ca-Ilg.org State Ethics Training Requirements For Local Officials: FAQs September 2012 3. What If an agency has a number of board members and commissioners who could theoretically get reimbursed for such expenses but as a practical matter haven't been for a long time? Determining whether such officials should receive such training involves a judgment call in consultation with one's agency attorney. Some agencies are rethinking whether they want to reimburse the members of all their commissioners and board members or be more selective. Another consideration is whether the nature of such officials' duties are such that the official would benefit from such training and the agency would benefit from having this official be trained (in terms of reducing the likelihood of missteps). Another approach is for an agency to identify all commissioners and board members that have been reimbursed and/or compensated in the past year and notify them of their need to receive training. For others who haven't been reimbursed and/or compensated, the expense reimbursement forms required by AB 1234' could include an advisory which alerts board members and commissioners of the need to get training if they are seeking reimbursement for expenses. 4. What about those who serve on multiple local agency bodies? The official only has to satisfy the requirement once (within one year of taking office and every two years after that). Institute for Local Govemment www,ca•Ila.orq 2 State Ethics Training Requirements For Local Officials: FAQs September 2012 5. Can AB 1234's ethics training requirements constitutionally apply to charter cities? Many city attorneys are not convinced that AB 1234 contains the necessary findings to make it applicable to charter cities, although the h!tI purports to apply to charter cities by including charter cities within the definition of local ager :y. However, a number of charter cities already have such training programs and/or think they would be helpful and hence, are voluntarily complying with the spirit of AB 1234. Such an approach may reflect well on a city and city officials should the local media inquire about city officials' compliance with AB 1234. Timing and Deadline Issues 6. By when must an official receive such training and how often again after that? • Officials in Service as of January 1, 2006. Except for officials whose term of office ends before January 1, 2007, those in office on January 1, 2006 must receive the training before January I, 2007.1° After that, they must receive the training at least once every two years. 1i Officials whose term of office ends before January 9, 2007 were excused. t2 • Those Beginning Service After January 1, 2006. Those who enter office after January 1, 2006 must receive the training within a year of starting their service. They must then receive the training every two years after that. 13 Reasonable attorneys disagree how the "every two years" requirement should be interpreted. One interpretation would be that, if an official received the required training on May 15, 2011, the official would need to receive training again on or before May 14, 2013, Another would be that this same official satisfied the requirement in 2011 and needs to again satisfy the requirement in 2013. Institute for Local Govemment www.caiig.Qrq 3 State Ethics Training Requirements For Local Officials: FAQs September 2012 Compliance and Enforcement 7. How do officials demonstrate compliance with the mandatory ethics requirements? When local ag.ency officials receive the training, they will be given proof of participation. 14 Copies of these certificates must be provided w the agency's custodian of records and maintained as public records subject to disclosure to the media, the public and others for at least five years.15 8. What is the enforcement mechanism to assure that local officials receive such training? The new law is directory; there is no specific penalty for failing to complete the required training.14 Presumably there will be a periodic public records requests by the media, candidates and others to verify which officials have and have not met the requirements. 17 Local agencies are using a variety of techniques to encourage compliance. Options include: 1. Circulate a List of Complying and Non -complying Officials within the Agency. Putting who has (and who has not) complied in writing along with a reminder that the agency is expecting media and other inquiries may be one way to encourage compliance. This list can be circulated to officials with a thank you to those who have satisfied the requirement and a list of options for compliance for those who have not. 2. Create a Financial Penalty. Another option for encouraging compliance is to adopt a policy that officials who have not complied with their AB 1234 training requirements will not be eligible to have their expenses reimbursed. 3. Make Compliance a Condition of Agency Service for Appointees. In situations where the non-compliant official is an appointee, a local policy could provide the appointment be either rescinded or that the non- complying individual is ineligible for re -appointment. 4. Post Certificates on Agency's Website. The agency can post scans of those within the agency who have complied with the requirement, which also lets the media and the public know how the official satisfied the training. Institute for Local Govemrnent www.ca•llo.org 4 State Ethics Training Requirements For Local Officials: FAGS September 2012 Content Issues, Options for Satisfying the Requirement and Trainer Qualifications 9. Where can local officials get this training? Local agencies must provide covered officials with a list of options for satisfying this requirement at least once a year." The training can occur in-person, online or on a self -study basis (read materials and take a test)) 9 Agencies are not required to provide the training themselves, although a number may choose to do so. A variety of organizations offer such training (including law firms and nonprofit organizations). In addition, there are self -study materials available from the Institute for Local Government's website Ig.orgiA 131234conipliance) as well as a free online course at littn_lliocaletltics.fppc.sa,gov or lu :/Jwww.Incalcthics.fnpe.ca.gc v that the Institute developed in collaboration with the FPPC. The Institute also has materials for in-house counsel and others who are interested in offering such training. 10. How do people or organizations become certified as AB 1234 ethics trainers? Strictly speaking, they don't. The Attorney General and FPPC have adopted guidelines for course curriculum accuracy and sufficiency, but there is no trainer - certification requirement.2° The Attorney General's guidelines require that the ethics law portion of AB 1234 training be given only by attorneys licensed to practice law in California and knowledgeable about California's ethics laws. 11. What issues must AB 1234 ethics training programs address? The training must cover general ethics principles relating to public service and ethics Iaws.21 "Ethics laws" are defined as including:T2 • Laws relating to personal financial gain by public officials (including bribery and conflict of interest laws); • Laws relating to office -holder perks, including gifts and travel restrictions, personal and political use of public resources and prohibitions against gifts of public funds; Institute for Local Govemment www.ga-ilo,org State Ethics Training Requirements For Local Officials: FAQs Sen[ember 2012 • Governmental transparency laws, including financial disclosure requirements and open government laws (the Brown Act and Public Records Act); • Law relating to fair processes, including fair contracting requirements, common law bias requirements and due process. The Institute has materials to address these issues. The ILG resources can be found at ivww.ca iIs .orgj AB] 234conil,ha meg. Given the breadth of the subjects that need to be covered, the goal of the training cannot be to teach Iocal officials the law in each of these areas. Instead the goal needs to be to acquaint local officials with the fact that there are laws that govern their behavior in each of these areas, to motivate officials to comply with such laws (among other things by explaining the consequences of missteps) and to alert them on when they need to seek the advice of qualified legal counsel when issues arise with respect to such laws. Note that the Attorney General's Guidelines allow those who have taken the initial overview course to go deeper into certain aspects of ethics law in subsequent compliance efforts. 2 12. Can I get State Bar minimum continuing legal education (MCLE) credit for attending AB 1234 training? Yes. A13 1234 training is eligible for MCLE participatory credit 24 provided the training complies with MCLE requirements. It is not, however, eligible for MCLE legal ethnics credit.!5 Brown Act Compliance 13. Must an AB 1234 training session that will be attended by a quorum of a legislative body comply with the Brown Act? The consensus appears to be that the Brown Act applies and therefore, the meeting must be open to the public and properly noticed. The Brown Act requires regular "meetings" of"legislative bodies" of local public agencies be open and public.26 A "meeting" is "any congregation of a majority of the members of a legislative body at the same time and place to hear, discuss, or deliberate upon any item that is within the subject matter jurisdiction of the legislative body or the local agency to which it pertains."21 Theoretically, it is possible for a majority of the members of a legislative body to attend an AB 1234 training session without triggering the Brown Act provided that they neither hear Institute for Local Govemment www.ca-Ito.orq _ 6 State Ethics Training Requirements For Local Officials: FAQs September 2012 nor discuss any topic that arguably comes within the legislative body's subject matter jurisdiction. The goal of AB 1234 training, however, is to acquaint local officials with the laws that govem their behavior and motivate them to comply with such laws. In light of this goal, it is highly likely that training attendees will ask questions related to matters within the legislative body's subject matter jurisdiction. Accordingly, the Institute believes that the best course of action is to comply with the Brown Act. Note that AB 1234 training that occurs at conference sessions are subject to the conference session exception to the Brows! Act. 28 Cal. Gov't Code § 53235(a), (b), a The language is potentinlly confusing on this point. The new law says that ifa total agency provides any type of compensation or reimbursement for members of its legislative bodies, then all "focal agency officials" must receive training. See Cal. Gov't Code § 53235(a). But the definition of "local agency official" means "any member of a local agency legislative body or any elected official who receives any type of compensation ...or reimbursement for actual and necessary expenses incurred in the performance of official dutis." See Cal. Gov't Code § 53234(c)(I), Cal. Gov't Code § 53235(a) ("If a local agency provides any type of compensation, salary, or stipend to a member of a legislative body, or provides reimbursement for actual and necessary expenses incurred by a member of a legislative body in the performance of official duties, then all local agency officials shall receive training in ethics pursuant to this article"); § 53234(a) (defining Legislative body by reference to the Brown Act, Government Code section 54052). ' Ca1. Gov't Code § 53234(c)(1). s Cal. C)ov't Code § 53234(h). Cal. Gov't CotIe § 53234(c)(2). ' Cal. Gov't Code 4 53232.3(a). =See Cal. Ciov't Cote § 53235.1(c). "Cal. Gov't Code § 53234(h), "" See Cal. Gov't Code § 53235.1 (a). Ir See Cal. Gov't Cote § 53235.1(a). 12 Cal. Gov't Code 4 53235.1(a). "SW Cal. Gov't Code § 53235.1(1». The law requires that subsequent training occur "at least once every two yeas" Some agencies interpret this to mean that training may occur in successive two year periods, not necessarily before the two year anniversary of the last training. This is an arca where substantial compliance based an the spirit of Ilio law should he sufficient. "; Cal. Gov't Code § 53235.I(e). Is Cal. Gov't Code § 53235.2. t"C:al. Gov't Code § 532.35.2. Is Note: in addition to maintaining records on compliance with the minimum standards imposed by AB I234, local agencies may also want to maintain records of any additional training local agency officials received. This will enable those inquiring to ascertain the agency's and individual's full scope of' commitment to understanding the ethical and legal obligations associated with public service. le Cal. Gov't Code § 53235(1). 19 C iiI. Gov't Code § 53235(d). 2e See Cal. Govt Code § 53235(c). The FPPC adopted it's guidelines as a regulation20 and the Attorney General issued General Guidelines an Curs Accuracy and Sufficiency, which are available on the Department ofJusticewebsite: Jtftn'lf4sa ,IEJtc.cn.0_Vctlticsietht lac _guide final,odf. A summary of the state's guidelines for training is also available at v_w.ca-iiu.orgiAQl23_4portlttLlanee. Institute for Local Govemment vmv.ce-llg.org 7 State Ethics Trek)In2 Requirements For Local Officials: FAQs September 2012 21 Cal- Gov't Code § 53235(b). 22 CaI. Gov't Code § 53234(d). 23 See Attorney General Guidelines, bottom of page 3, available at it 111).imaktcil gov°sitv.pslkey II3ic%'cllUl 3' Slaty Bar's response to an inquiry by 1hr Institute, November 6, 2006. ss Id. 26 Cal. Gov't Code § 54953. 27 CaI. Gov't Code § 54952.2 (emphasis added). 28 CaI. Gov't Code § 54952.2(c)(2) (Conference must be open to the public and attendees must be mindful ofrestrictions on discussing items with colleagues). Institute for Local Govemment www.ca-ifo.orn 8 SECTION 6 2015/2016 Statement of Economic Interests Form 700 A Public Document Also available on the FPPC website: • Form 700 in Excel format • Reference Pamphlet for Form 700 California Fair Political Practices Commission 428 J Street, Suite 620 • Sacramento, CA 95814 Email Advice: advice@fppc.ca.gov Toll-free advice line: 1 (866) ASK-FPPC • 1 (866) 275-3772 Telephone: (916) 322-5660 • Website: www.fppc.ca.gov December 2015 UW+x'z New Gifts of Travel Effective January 1, 2016, if an individual receives a travel payment that is a reportable gift, he or she must disclose the travel destination. (See the Schedule E instructions for information about other details that must be disclosed.) This applies to travel taken on or after January 1, 2016. An individual who is filing a 2015 annual statement is not required to disclose the travel destination, but may do so. t(14 must file: • Elected and appointed officials and candidates listed in Government Code Section 87200 • Employees, appointed officials, and consultants filing pursuant to a conflict of interest code ("code filers"). Obtain your disclosure categories, which describe the interests you must report, from your agency; they are not part of the Form 700 • Candidates running for local elective offices that are designated in a conflict of interest code (e.g., county sheriffs, city clerks, school board trustees, and water board members) • Members of newly created boards and commissions not yet covered under a conflict of interest code • Employees in newly created positions of existing agencies See Reference Pamphlet, page 3, at www.fppc.ca.gov. 14/44e to file: 87200 Filers State offices Judicial offices Retired Judges County offices City offices Multi -County offices • Your agency • The clerk of your court • Directly with FPPC • Your county filing official • Your city clerk • Your agency Code Filers — State and Local Officials, Employees, and Consultants Designated in a Conflict of Interest Code: File with your agency, board, or commission unless otherwise specified in your agency's conflict of interest code (e.g., Legislative staff files directly with FPPC). In most cases, the agency, board, or commission will retain the statements. Members of Boards and Commissions of Newly Created Agencies: File with your newly created agency or with your agency's code reviewing body. Employees in Newly Created Positions of Existing Agencies: File with your agency or with your agency's code reviewing body. See Reference Pamphlet, page 3. Candidates: File with your local elections office. How to file: The Form 700 is available at www.fppc.ca.gov. Form 700 schedules are also available in Excel format. All statements must have an original "wet" signature or be duly authorized by your filing officer to file electronically under Government Code Section 87500.2. Instructions, examples, FAQs, and a reference pamphlet are available to help answer your questions. latt. to file: Annual Statements • March 1, 2016 Elected State Officers Judges and Court Commissioners State Board and Commission Members listed in Government Code Section 87200 • April 1, 2016 - Most other filers Individuals filing under conflict of interest codes in city and county jurisdictions should verify the annual filing date with their local filing officers. Statements postmarked by the filing deadline are considered filed on time. Assuming Office and Leaving Office Statements Most filers file within 30 days of assuming or leaving office or within 30 days of the effective date of a newly adopted or amended conflict of interest code. Exception: If you assumed office between October 1, 2015, and December 31, 2015, and filed an assuming office statement, you are not required to file an annual statement until March 1, 2017, or April 3, 2017, whichever is applicable. The annual statement will cover the day after you assumed office through December 31, 2016. See Reference Pamphlet, pages 6 and 7, for additional exceptions. Candidate Statements File no later than the final filing date for the declaration of candidacy or nomination documents. Amendments Statements may be amended at any time. You are only required to amend the schedule that needs to be revised. It is not necessary to amend the entire filed form. Obtain amendment schedules at www.fppc.ca.gov. There is no provision for filing deadline extensions unless the filer is serving in active military duty. Statements of 30 pages or less may be faxed by the deadline as long as the originally signed paper version is sent by first class mail to the filing official within 24 hours. Introduction The Political Reform Act (Gov. Code Sections 81000- 91014) requires most state and local government officials and employees to publicly disclose their personal assets and income. They also must disqualify themselves from participating in decisions that may affect their personal economic interests. The Fair Political Practices Commission (FPPC) is the state agency responsible for issuing the attached Statement of Economic Interests, Form 700, and for interpreting the law's provisions. Gift Prohibition Gifts received by most state and local officials, employees, and candidates are subject to a limit. For years 2015-2016, the limit is $460 from a single source during a calendar year. In addition, state officials, state candidates, and certain state employees are subject to a $10 limit per calendar month on gifts from lobbyists and lobbying firms registered with the Secretary of State. See Reference Pamphlet, page 10. State and local officials and employees should check with their agency to determine if other restrictions apply. Disqualification Public officials are, under certain circumstances, required to disqualify themselves from making, participating in, or attempting to influence governmental decisions that will affect their economic interests. This may include interests they are not required to disclose (i.e., a personal residence is often not reportable, but may be disqualifying). Specific disqualification requirements apply to 87200 filers (e.g., city councilmembers, members of boards of supervisors, planning commissioners, etc.). These officials must publicly identify the economic interest that creates a conflict of interest and leave the room before a discussion or vote takes place at a public meeting. For more information, consult Government Code Section 87105, Regulation 18707, and the Guide to Recognizing Conflicts of Interest at www.fppc.ca.gov. Honorarium Ban Most state and local officials, employees, and candidates are prohibited from accepting an honorarium for any speech given, article published, or attendance at a conference, convention, meeting, or like gathering. See Reference Pamphlet, page 10. Loan Restrictions Certain state and local officials are subject to restrictions on loans. See Reference Pamphlet, page 14. Post -Governmental Employment There are restrictions on representing clients or employers before former agencies. The provisions apply to elected state officials, most state employees, local elected officials, county chief administrative officers, city managers, including the chief administrator of a city, and general managers or chief administrators of local special districts and JPAs. The FPPC website has fact sheets explaining the provisions. Late Filing The filing officer who retains originally -signed or electronically filed statements of economic interests may impose on an individual a fine for any statement that is filed late. The fine is $10 per day up to a maximum of $100. Late filing penalties may be reduced or waived under certain circumstances. Persons who fail to timely file their Form 700 may be referred to the FPPC's Enforcement Division (and, in some cases, to the Attorney General or district attorney) for investigation and possible prosecution. In addition to the late filing penalties, a fine of up to $5,000 per violation may be imposed. For assistance concerning reporting, prohibitions, and restrictions under the Act: • Email questions to advice@fppc.ca.gov. • Call the FPPC toll-free at (866) 275-3772. Form 700 is a Public Document Public Access Must Be Provided Statements of Economic Interests are public documents. The filing officer must permit any member of the public to inspect and receive a copy of any statement. • Statements must be available as soon as possible during the agency's regular business hours, but in any event not later than the second business day after the statement is received. Access to the Form 700 is not subject to the Public Records Act procedures. • No conditions may be placed on persons seeking access to the forms. • No information or identification may be required from persons seeking access. • Reproduction fees of no more than 10 cents per page may be charged. FPPC Form 700 (2015/2016) FPPC Advice Email: advice@fppc.ca.gov FPPC Toll -Free Helpline: 866/275-3772 www.fppc.ca.gov Introduction Types of Form 700 Filings Assuming Office Statement: If you are a newly appointed official or are newly employed in a position designated, or that will be designated, in a state or local agency's conflict of interest code, your assuming office date is the date you were sworn in or otherwise authorized to serve in the position. If you are a newly elected official, your assuming office date is the date you were sworn in. • Investments, interests in real property, and business positions held on the date you assumed the office or position must be reported. In addition, income (including loans, gifts, and travel payments) received during the 12 months prior to the date you assumed the office or position is reportable. For positions subject to confirmation by the State Senate or the Commission on Judicial Performance, your assuming office date is the date you were appointed or nominated to the position. Example: Maria Lopez was nominated by the Governor to serve on a state agency board that is subject to state Senate confirmation. The assuming office date is the date Maria's nomination is submitted to the Senate. Maria must report investments, interests in real property, and business positions she holds on that date, and income (including loans, gifts, and travel payments) received during the 12 months prior to that date. If your office or position has been added to a newly adopted or newly amended conflict of interest code, use the effective date of the code or amendment, whichever is applicable. Investments, interests in real property, and business positions held on the effective date of the code or amendment must be reported. In addition, income (including loans, gifts, and travel payments) received during the 12 months prior to the effective date of the code or amendment is reportable. Annual Statement: Generally, the period covered is January 1, 2015, through December 31, 2015. If the period covered by the statement is different than January 1, 2015, through December 31, 2015, (for example, you assumed office between October 1, 2014, and December 31, 2014 or you are combining statements), you must specify the period covered. • Investments, interests in real property, business positions held, and income (including loans, gifts, and travel payments) received during the period covered by the statement must be reported. Do not change the preprinted dates on Schedules A-1, A-2, and B unless you are required to report the acquisition or disposition of an interest that did not occur in 2015. • If your disclosure category changes during a reporting period, disclose under the old category until the effective date of the conflict of interest code amendment and disclose under the new disclosure category through the end of the reporting period. Leaving Office Statement: Generally, the period covered is January 1, 2015, through the date you stopped performing the duties of your position. If the period covered differs from January 1, 2015, through the date you stopped performing the duties of your position (for example, you assumed office between October 1, 2014, and December 31, 2014, or you are combining statements), the period covered must be specified. The reporting period can cover parts of two calendar years. • Investments, interests in real property, business positions held, and income (including loans, gifts, and travel payments) received during the period covered by the statement must be reported. Do not change the preprinted dates on Schedules A-1, A-2, and B unless you are required to report the acquisition or disposition of an interest that did not occur in 2015. Candidate Statement: If you are filing a statement in connection with your candidacy for state or local office, investments, interests in real property, and business positions held on the date of filing your declaration of candidacy must be reported. In addition, income (including loans, gifts, and travel payments) received during the 12 months prior to the date of filing your declaration of candidacy is reportable. Do not change the preprinted dates on Schedules A-1, A-2, and B. Candidates running for local elective offices (e.g., county sheriffs, city clerks, school board trustees, or water district board members) must file candidate statements, as required by the conflict of interest code for the elected position. The code may be obtained from the agency of the elected position. Amendments: If you discover errors or omissions on any statement, file an amendment as soon as possible. You are only required to amend the schedule that needs to be revised; it is not necessary to refile the entire form. Obtain amendment schedules from the FPPC website at www.fppc.ca.gov. FPPC Form 700 (2015/2016) FPPC Advice Email: advice@fppc.ca.gov FPPC Toll -Free Helpline: 866/275-3772 www.fppc.ca.gov Types of Statements Instructions Cover Page Enter your name, mailing address, and daytime telephone number in the spaces provided. Because the Form 700 is a public document, you may list your business/office address instead of your home address. Part 1. Office, Agency, or Court • Enter the name of the office sought or held, or the agency or court. Consultants must enter the public agency name rather than their private firm's name. (Examples: State Assembly; Board of Supervisors; Office of the Mayor; Department of Finance; Hope County Superior Court) • Indicate the name of your division, board, or district, if applicable. (Examples: Division of Waste Management; Board of Accountancy; District 45). Do not use acronyms. • Enter your position title. (Examples: Director; Chief Counsel; City Council Member; Staff Services Analyst) • If you hold multiple positions (i.e., a city council member who also is a member of a county board or commission), you may be required to file statements with each agency. To simplify your filing obligations, you may complete an expanded statement. • To do this, enter the name of the other agency(ies) with which you are required to file and your position title(s) in the space provided. Do not use acronyms. Attach an additional sheet if necessary. Complete one statement covering the disclosure requirements for all positions. Each copy must contain an original signature. Therefore, before signing the statement, make a copy for each agency. Sign each copy with an original signature and file with each agency. If you assume or leave a position after a filing deadline, you must complete a separate statement. For example, a city council member who assumes a position with a county special district after the April 1 annual filing deadline must file a separate assuming office statement. In subsequent years, the city council member may expand his or her annual filing to include both positions. Example: Scott Baker is a city council member for the City of Lincoln and a board member for the Camp Far West Irrigation District — a multi -county agency that covers Placer and Yuba counties. Scott will complete one Form 700 using full disclosure (as required for the city position) and covering interests in both Placer and Yuba counties (as required for the multi -county position) and list both positions on the Cover Page. Before signing the statement, Scott will make a copy and sign both statements. One statement will be filed with City of Lincoln and the other will be filed with Camp Far West Irrigation District. Both will contain an original signature. Part 2. Jurisdiction of Office • Check the box indicating the jurisdiction of your agency and, if applicable, identify the jurisdiction. Judges, judicial candidates, and court commissioners have statewide jurisdiction. All other filers should review the Reference Pamphlet, page 13, to determine their jurisdiction. • If your agency is a multi -county office, list each county in which your agency has jurisdiction. • If your agency is not a state office, court, county office, city office, or multi -county office (e.g., school districts, special districts and JPAs), check the "other" box and enter the county or city in which the agency has jurisdiction. Example: This filer is a member of a water district board with jurisdiction in portions of Yuba and Sutter Counties. Part 3. Type of Statement 1 Office, Agency, or Court Agency Nana (Do nor use acronyms) Feather Rimer ilrr M Gn District D.P. &MI Degalmem NOM. it sOrcabe N/A Wu Apra. Board Member • 11 ring ler malpe positrons, lot befog or on an Wachner, A9encyN/A (Do nor use acronyms) Poston 1 Jurtsdletlon of OBIco iCna .r n..: an. bap) D Shale ©Muh Cady Yuba & Suter Counties 0 A Oge or Court Commosoner (Stales/0e Ju sd ton) EC my 1 p Cay of 0 Other Check at least one box. The period covered by a statement is determined by the type of statement you are filing. If you are completing a 2015 annual statement, do not change the pre-printed dates to reflect 2016. Your annual statement is used for reporting the previous year's economic interests. Economic interests for your annual filing covering January 1, 2016, through December 31, 2016, will be disclosed on your statement filed in 2017. See Reference Pamphlet, page 4. Combining Statements: Certain types of statements may be combined. For example, if you leave office after January 1, but before the deadline for filing your annual statement, you may combine your annual and leaving office statements. File by the earliest deadline. Consult your filing officer or the FPPC. Part 4. Schedule Summary • Complete the Schedule Summary after you have reviewed each schedule to determine if you have reportable interests. • Enter the total number of completed pages including the cover page and either check the box for each schedule you use to disclose interests; or if you have nothing to disclose on any schedule, check the "No reportable interests" box. Please do not attach any blank schedules. Part 5. Verification Complete the verification by signing the statement and entering the date signed. All statements must have an original "wet" signature or be duly authorized by your filing officer to file electronically under Government Code Section 87500.2. Instructions, examples, FAQs, and a reference pamphlet are available to help answer your questions. When you sign your statement, you are stating, under penalty of perjury, that it is true and correct. Only the filer has authority to sign the statement. An unsigned statement is not considered filed and you may be subject to late filing penalties. FPPC Form 700 (2015/2016) FPPC Advice Email: advice@fppc.ca.gov FPPC Toll -Free Helpline: 866/275-3772 www.fppc.ca.gov Instructions —1 CALIFORNIA FORM 700 FAIR POLITICAL PRACTICES COMMISSION A PUBLIC DOCUMENT Please type or print in ink. STATEMENT OF ECONOMIC INTERESTS COVER PAGE Date Initial Filing Received Dual Use Only NAME OF FILER (LAST) (FIRST) (MIDDLE) 1. Office, Agency, or Court Agency Name (Do not use acronyms) Division, Board, Department, District, if applicable Your Position ► If filing for multiple positions, list below or on an attachment. (Do not use acronyms) Agency: Position 2. Jurisdiction of Office (Check at least one box) ❑ State ❑ Judge or Court Commissioner (Statewide Jurisdiction) ❑ Multi -County ❑ County of ❑ City of ❑ Other 3. Type of Statement (Check at least one box) ❑ Annual: The period covered is January 1, 2015, through ❑ Leaving Office: Date Left December 31, 2015. (Check one) -or- The period covered is , through 0 The period covered is January 1, 2015, through the date of December 31, 2015. -or- leaving office. ❑ Assuming Office: Date assumed 0 The period covered is , through the date of leaving office. ❑ Candidate: Election year and office sought, if different than Part 1 4. Schedule Summary (must complete) ► Total number of pages including this cover page: Schedules attached ❑ Schedule A-1 - Investments — schedule attached ❑ Schedule A-2 - Investments — schedule attached ❑ Schedule B - Real Property — schedule attached -or- O None - No reportable interests on any schedule 5. Verification ❑ Schedule C - Income, Loans, & Business Positions — schedule attached ❑ Schedule D - Income — Gifts — schedule attached 0 Schedule E • Income — Gifts — Travel Payments — schedule attached MAILING ADDRESS STREET (Business or Agency Address Recommended - Public Document) CITY STATE ZIP CODE DAYTIME TELEPHONE NUMBER ( ) E-MAIL ADDRESS I have used all reasonable diligence in preparing this statement. I have reviewed this statement and to the best of my knowledge the information contained herein and in any attached schedules is true and complete. I acknowledge this is a public document. I certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Date Signed Signature (month, day, year) (File the originally signed statement with your filing official.) FPPC Form 700 (2015/2016) FPPC Advice Email: advice@fppc.ca.gov FPPC Toll -Free Helpline: 866/275-3772 www.fppc.ca.gov Which Schedule Do I Use? Common Reportable Interests Schedule A-1 Schedule A-2 Schedule B Schedule C Schedule D Schedule E Stocks, including those held in an IRA or a 401K Business entities (including certain independent contracting), sole proprietorships, partnerships, LLCs, corporations, and trusts Rental property in the jurisdiction Non-governmental salaries of public official and spouse/registered domestic partner Gifts from businesses (such as tickets to sporting or entertainment events) Travel payments from third parties (not your employer) Common Non -Reportable Interests Schedule A-1 Schedule A-2 Schedule B Schedule C Schedule D Schedule E Insurance policies, government bonds, diversified mutual funds, certain funds similar to diversified mutual funds (such as exchange traded funds) and investments held in certain retirement accounts. See Reference Pamphlet, page 13, for detailed information. (Regulation 18237) Savings and checking accounts and annuities A residence used exclusively as a personal residence (such as a home or vacation cabin) Governmental salary (such as a school district) Gifts from family members Travel paid by your government agency Remember: ✓ Mark the "No reportable interests" box on Part 4 of the Schedule Summary on the Cover Page if you determine you have nothing to disclose and file the Cover Page only. Make sure you carefully read all instructions to ensure proper reporting. ✓ The Form 700 is a public document. ✓ Most individuals must consult their agency's conflict of interest code for reportable interests. ✓ Most individuals file the Form 700 with their agencies. FPPC Form 700 (2015/2016) FPPC Advice Email: advice@fppc.ca.gov FPPC Toll -Free Helpline: 866/275-3772 www.fppc.ca.gov Instructions - 3 Questions and Answers General Q. What is the reporting period for disclosing interests on an assuming office statement or a candidate statement? A. On an assuming office statement, disclose all reportable investments, interests in real property, and business positions held on the date you assumed office. In addition, you must disclose income (including loans, gifts and travel payments) received during the 12 months prior to the date you assumed office. On a candidate statement, disclose all reportable investments, interests in real property, and business positions held on the date you file your declaration of candidacy. You must also disclose income (including loans, gifts and travel payments) received during the 12 months prior to the date you file your declaration of candidacy. Q. I hold two other board positions in addition to my position with the county. Must I file three statements of economic interests? A. Yes, three are required. However, you may complete one statement listing the county and the two boards on the Cover Page or an attachment as the agencies for which you will be filing. Report your economic interests using the largest jurisdiction and highest disclosure requirements assigned to you by the three agencies. Make two copies of the entire statement before signing it, sign each copy with an original signature, and distribute one original to the county and to each of the two boards. Remember to complete separate statements for positions that you leave or assume during the year. Q. I am a department head who recently began acting as city manager. Should I file as the city manager? A. Yes. File an assuming office statement as city manager. Persons serving as "acting," "interim," or "alternate" must file as if they hold the position because they are or may be performing the duties of the position. Q. As a designated employee, I left one state agency to work for another state agency. Must I file a leaving office statement? A. Yes. You may also need to file an assuming office statement for the new agency. Q. My spouse and I are currently separated and in the process of obtaining a divorce. Must I still report my spouse's income, investments, and interests in real property? A. Yes. A public official must continue to report a spouse's economic interests until such time as dissolution of marriage proceedings is final. However, if a separate property agreement has been reached prior to that time, your estranged spouse's income may not have to be reported. Contact the FPPC for more information. Investment Disclosure Q. I have an investment interest in shares of stock in a company that does not have an office in my jurisdiction. Must I still disclose my investment interest in this company? A. Probably. The definition of "doing business in the jurisdiction" is not limited to whether the business has an office or physical location in your jurisdiction. See Reference Pamphlet, page 13. Q. My spouse and I have a living trust. The trust holds rental property in my jurisdiction, our primary residence, and investments in diversified mutual funds. I have full disclosure. How is this trust disclosed? A. Disclose the name of the trust, the rental property and its income on Schedule A-2. Your primary residence and investments in diversified mutual funds registered with the SEC are not reportable. Q. I am required to report all investments. I have an IRA that contains stocks through an account managed by a brokerage firm. Must I disclose these stocks even though they are held in an IRA and I did not decide which stocks to purchase? A. Yes. Disclose on Schedule A-1 or A-2 any stock worth $2,000 or more in a business entity located in or doing business in your jurisdiction. FPPC Form 700 (2015/2016) FPPC Advice Email: advice@fppc.ca.gov FPPC Toll -Free Helpline: 866/275-3772 www.fppc.ca.gov Instructions — 4 Questions and Answers Continued Q. I am the sole owner of my business, an S -Corporation. I believe that the nature of the business is such that it cannot be said to have any "fair market value" because it has no assets. I operate the corporation under an agreement with a large insurance company. My contract does not have resale value because of its nature as a personal services contract. Must I report the fair market value for my business on Schedule A-2 of the Form 700? A. Yes. Even if there are no tangible assets, intangible assets, such as relationships with companies and clients are commonly sold to qualified professionals. The "fair market value" is often quantified for other purposes, such as marital dissolutions or estate planning. In addition, the IRS presumes that "personal services corporations" have a fair market value. A professional "book of business" and the associated goodwill that generates income are not without a determinable value. The Form 700 does not require a precise fair market value; it is only necessary to check a box indicating the broad range within which the value falls. Q. I own stock in IBM and must report this investment on Schedule A-1. I initially purchased this stock in the early 1990s; however, I am constantly buying and selling shares. Must I note these dates in the "Acquired" and "Disposed" fields? A. No. You must only report dates in the "Acquired" or "Disposed" fields when, during the reporting period, you initially purchase a reportable investment worth $2,000 or more or when you dispose of the entire investment. You are not required to track the partial trading of an investment. Q. On last year's filing I reported stock in Encoe valued at $2,000 - $10,000. Late last year the value of this stock fell below and remains at less than $2,000. How should this be reported on this year's statement? A. You are not required to report an investment if the value was less than $2,000 during the entire reporting period. However, because a disposed date is not required for stocks that fall below $2,000, you may want to report the stock and note in the "comments" section that the value fell below $2,000. This would be for informational purposes only; it is not a requirement. Q. We have a Section 529 account set up to save money for our son's college education. Is this reportable? A. If the Section 529 account contains reportable interests (e.g., common stock valued at $2,000 or more), those interests are reportable (not the actual Section 529 account). If the account contains solely mutual funds, then nothing is reported. Income Disclosure Q. I reported a business entity on Schedule A-2. Clients of my business are located in several states. Must I report all clients from whom my pro rata share of income is $10,000 or more on Schedule A-2, Part 3? A. No, only the clients located in or doing business on a regular basis in your jurisdiction must be disclosed. Q. I believe I am not required to disclose the names of clients from whom my pro rata share of income is $10,000 or more on Schedule A-2 because of their right to privacy. Is there an exception for reporting clients' names? A. Regulation 18740 provides a procedure for requesting an exemption to allow a client's name not to be disclosed if disclosure of the name would violate a legally recognized privilege under California or Federal law. This regulation may be obtained from our website at www.fppc.ca.gov. See Reference Pamphlet, page 14. Q. I am sole owner of a private law practice that is not reportable based on my limited disclosure category. However, some of the sources of income to my law practice are from reportable sources. Do I have to disclose this income? A. Yes, even though the law practice is not reportable, reportable sources of income to the law practice of $10,000 or more must be disclosed. This information would be disclosed on Schedule C with a note in the "comments" section indicating that the business entity is not a reportable investment. The note would be for informational purposes only; it is not a requirement. FPPC Form 700 (2015/2016) FPPC Advice Email: advice@fppc.ca.gov FPPC Toll -Free Helpline: 866/275-3772 www.fppc.ca.gov Instructions — 5 Questions and Answers Continued Q. I am the sole owner of my business. Where do I disclose my income - on Schedule A-2 or Schedule C? A. Sources of income to a business in which you have an ownership interest of 10% or greater are disclosed on Schedule A-2. See Reference Pamphlet, page 8, for the definition of "business entity." Q. My husband is a partner in a four -person firm where all of his business is based on his own billings and collections from various clients. How do I report my community property interest in this business and the income generated in this manner? A. If your husband's investment in the firm is 10% or greater, disclose 100% of his share of the business on Schedule A-2, Part 1 and 50% of his income on Schedule A-2, Parts 2 and 3. For example, a client of your husband's must be a source of at least $20,000 during the reporting period before the client's name is reported. Q. How do I disclose my spouse's or registered domestic partner's salary? A. Report the name of the employer as a source of income on Schedule C. Q. I am a doctor. For purposes of reporting $10,000 sources of income on Schedule A-2, Part 3, are the patients or their insurance carriers considered sources of income? A. If your patients exercise sufficient control by selecting you instead of other doctors, then your patients, rather than their insurance carriers, are sources of income to you. See Reference Pamphlet, page 14, for additional information. Q. I received a loan from my grandfather to purchase my home. Is this loan reportable? A. No. Loans received from family members are not reportable. Q. Many years ago, I loaned my parents several thousand dollars, which they paid back this year. Do I need to report this loan repayment on my Form 700? A. No. Payments received on a loan made to a family member are not reportable. Real Property Disclosure Q. During this reporting period we switched our principal place of residence into a rental. I have full disclosure and the property is located in my agency's jurisdiction, so it is now reportable. Because I have not reported this property before, do I need to show an "acquired" date? A. No, you are not required to show an "acquired" date because you previously owned the property. However, you may want to note in the "comments" section that the property was not previously reported because it was used exclusively as your residence. This would be for informational purposes only; it is not a requirement. Q. My daughter is buying her first home and I am the co- signer on the loan. I won't occupy the home, but my daughter will. The home is located in my agency's jurisdiction. Must I report this property? A. No. Property occupied by a family member is not reportable as long as you are not receiving rental income or using the property for business purposes. Gift Disclosure Q. If I received a reportable gift of two tickets to a concert valued at $100 each, but gave the tickets to a friend because I could not attend the concert, do I have any reporting obligations? A. Yes. Since you accepted the gift and exercised discretion and control of the use of the tickets, you must disclose the gift on Schedule D. Q. Mary and Joe Benson, a married couple, want to give a piece of artwork to a county supervisor. Is each spouse considered a separate source for purposes of the gift limit and disclosure? A. Yes, each spouse may make a gift valued at the gift limit during a calendar year. For example, during 2015 the gift limit was $460, so the Bensons may have given the supervisor artwork valued at no more than $920. The supervisor must identify Joe and Mary Benson as the sources of the gift. FPPC Form 700 (2015/2016) FPPC Advice Email: advice@fppc.ca.gov FPPC Toll -Free Helpline: 866/275-3772 www.fppc.ca.gov Instructions — 6 Questions and Answers Continued Q. I am a Form 700 filer with full disclosure. Our agency holds a holiday raffle to raise funds for a local charity. I bought $10 worth of raffle tickets and won a gift basket valued at $120. The gift basket was donated by Doug Brewer, a citizen in our city. At the same event, I bought raffle tickets for, and won a quilt valued at $70. The quilt was donated by a coworker. Are these reportable gifts? A. Because the gift basket was donated by an outside source (not an agency employee), you have received a reportable gift valued at $110 (the value of the basket less the consideration paid). The source of the gift is Doug Brewer and the agency is disclosed as the intermediary. Because the quilt was donated by an employee of your agency, it is not a reportable gift. Q. My agency is responsible for disbursing grants. An applicant (501(c)(3) organization) met with agency employees to present its application. At this meeting, the applicant provided food and beverages. Would the food and beverages be considered gifts to the employees? These employees are designated in our agency's conflict of interest code and the applicant is a reportable source of income under the code. A. Yes. If the value of the food and beverages consumed by any one filer, plus any other gifts received from the same source during the reporting period total $50 or more, the food and beverages would be reported using the fair market value and would be subject to the gift limit. Q. I received free admission to an educational conference related to my official duties. Part of the conference fees included a round of golf. Is the value of the golf considered informational material? A. No. The value of personal benefits, such as golf, attendance at a concert, or sporting event, are gifts subject to reporting and limits. FPPC Form 700 (2015/2016) FPPC Advice Email: advice@fppc.ca.gov FPPC Toll -Free Helpline: 866/275-3772 www.fppc.ca.gov Instructions — 7 Instructions — Schedules A-1 and A-2 Investments "Investment" means a financial interest in any business entity (including a consulting business or other independent contracting business) that is located in, doing business in, planning to do business in, or that has done business during the previous two years in your agency's jurisdiction in which you, your spouse or registered domestic partner, or your dependent children had a direct, indirect, or beneficial interest totaling $2,000 or more at any time during the reporting period. See Reference Pamphlet, page 13. Reportable investments include: • Stocks, bonds, warrants, and options, including those held in margin or brokerage accounts and managed investment funds (See Reference Pamphlet, page 13.) • Sole proprietorships • Your own business or your spouse's or registered domestic partner's business (See Reference Pamphlet, page 8, for the definition of "business entity.") • Your spouse's or registered domestic partner's investments even if they are legally separate property • Partnerships (e.g., a law firm or family farm) • Investments in reportable business entities held in a retirement account (See Reference Pamphlet, page 15.) • If you, your spouse or registered domestic partner, and dependent children together had a 10% or greater ownership interest in a business entity or trust (including a living trust), you must disclose investments held by the business entity or trust. See Reference Pamphlet, page 15, for more information on disclosing trusts. • Business trusts You are not required to disclose: • Insurance policies, government bonds, diversified mutual funds, certain funds similar to diversified mutual funds (such as exchange traded funds) and investments held in certain retirement accounts. See Reference Pamphlet, page 13, for detailed information. (Regulation 18237) • Bank accounts, savings accounts, money market accounts and certificates of deposits • Insurance policies • Annuities • Commodities • Shares in a credit union • Government bonds (including municipal bonds) • Retirement accounts invested in non -reportable interests (e.g., insurance policies, mutual funds, or government bonds) (See Reference Pamphlet, page 15.) Reminders • Do you know your agency's jurisdiction? • Did you hold investments at any time during the period covered by this statement? • Code filers — your disclosure categories may only require disclosure of specific investments. • Government defined -benefit pension plans (such as CaIPERS and CaISTRS plans) • Certain interests held in a blind trust (See Reference Pamphlet, page 16.) Use Schedule A-1 to report ownership of less than 10% (e.g., stock). Schedule C (Income) may also be required if the investment is not a stock or corporate bond. See second example below. Use Schedule A-2 to report ownership of 10% or greater (e.g., a sole proprietorship). To Complete Schedule A-1: Do not attach brokerage or financial statements. • Disclose the name of the business entity. • Provide a general description of the business activity of the entity (e.g., pharmaceuticals, computers, automobile manufacturing, or communications). • Check the box indicating the highest fair market value of your investment during the reporting period. If you are filing a candidate or an assuming office statement, indicate the fair market value on the filing date or the date you took office, respectively. • Identify the nature of your investment (e.g., stocks, warrants, options, or bonds). • An acquired or disposed of date is only required if you initially acquired or entirely disposed of the investment interest during the reporting period. The date of a stock dividend reinvestment or partial disposal is not required. Generally, these dates will not apply if you are filing a candidate or an assuming office statement. Examples: John Smith holds a state agency position. His conflict of interest code requires full disclosure of investments. John must disclose his stock holdings of $2,000 or more in any company that is located in or does business in California, as well as those stocks held by his spouse or registered domestic partner and dependent children. Susan Jones is a city council member. She has a 4% interest, worth $5,000, in a limited partnership located in the city. Susan must disclose the partnership on Schedule A-1 and income of $500 or more received from the partnership on Schedule C. FPPC Form 700 (2015/2016) FPPC Advice Email: advice@fppc.ca.gov FPPC Toll -Free Helpline: 866/275-3772 www.fppc.ca.gov Instructions — 8 SCHEDULE A-1 Investments Stocks, Bonds, and Other Interests (Ownership Interest is Less Than 10%) Do not attach brokerage or financial statements. ► NAME OF BUSINESS ENTITY GENERAL DESCRIPTION OF THIS BUSINESS FAIR MARKET VALUE ❑ $2,000 - $10,000 0 $100,001 - $1,000,000 ❑ $10,001 - $100,000 ❑ Over $1,000,000 NATURE OF INVESTMENT ❑ Stock ❑ Other (Describe) ❑ Partnership 0 Income Received of $0 - $499 0 Income Received of $500 or More (Report on Schedule C) IF APPLICABLE, LIST DATE: 15 15 ACQUIRED DISPOSED ► NAME OF BUSINESS ENTITY GENERAL DESCRIPTION OF THIS BUSINESS FAIR MARKET VALUE ❑ $2,000 - $10,000 ❑ $100,001 - $1,000,000 ❑ $10,001 - $100,000 ❑ Over $1,000,000 NATURE OF INVESTMENT ❑ Stock ❑ Other (Describe) ❑ Partnership 0 Income Received of $0 - $499 0 Income Received of $500 or More (Report on Schedule C) IF APPLICABLE, LIST DATE: 15 ACQUIRED DISPOSED ► NAME OF BUSINESS ENTITY GENERAL DESCRIPTION OF THIS BUSINESS FAIR MARKET VALUE ❑ $2,000 - $10,000 O $100,001 - $1,000,000 ❑ $10,001 - $100,000 ❑ Over $1,000,000 NATURE OF INVESTMENT ❑ Stock ❑ Other (Describe) ❑ Partnership 0 Income Received of $0 - $499 0 Income Received of $500 or More (Report on Schedule C) IF APPLICABLE, LIST DATE: ACQUIRED DISPOSED CALIFORNIA FORM 700 FAIR POLITICAL PRACTICES COMMISSION Name ► NAME OF BUSINESS ENTITY GENERAL DESCRIPTION OF THIS BUSINESS FAIR MARKET VALUE ❑ $2,000 - $10,000 ❑ 8100,001 - $1,000,000 ❑ $10,001 - $100,000 ❑ Over $1,000,000 NATURE OF INVESTMENT ❑ Stock ❑ Other (Describe) ❑ Partnership 0 Income Received of $0 - $499 0 Income Received of $500 or More (Report on Schedule C) IF APPLICABLE, LIST DATE: / 15 ACQUIRED DISPOSED ► NAME OF BUSINESS ENTITY GENERAL DESCRIPTION OF THIS BUSINESS FAIR MARKET VALUE ❑ $2,000 - $10,000 O $100,001 - $1,000,000 ❑ $10,001 - $100,000 ❑ Over $1,000,000 NATURE OF INVESTMENT ❑ Stock ❑ Other (Describe) O Partnership 0 Income Received of $0 - $499 0 Income Received of $500 or More (Report on Schedule C) IF APPLICABLE, LIST DATE: 15 /_j15 ACQUIRED DISPOSED ► NAME OF BUSINESS ENTITY GENERAL DESCRIPTION OF THIS BUSINESS FAIR MARKET VALUE ❑ $2,000 - $10,000 0 $100,001 - $1,000,000 ❑ $10,001 - $100,000 O Over $1,000,000 NATURE OF INVESTMENT ❑ Stock ❑ Other (Describe) ❑ Partnership 0 Income Received of $0 - $499 0 Income Received of $500 or More (Report on Schedule C) IF APPLICABLE, LIST DATE: 15 I 115 ACQUIRED DISPOSED Comments: FPPC Form 700 (2015/2016) Sch. A-1 FPPC Advice Email: advice@fppc.ca.gov FPPC Toll -Free Helpline: 866/275-3772 www.fppc.ca.gov Instructions — Schedule A-2 Investments, Income, and Assets of Business Entities/Trusts Use Schedule A-2 to report investments in a business entity (including a consulting business or other independent contracting business) or trust (including a living trust) in which you, your spouse or registered domestic partner, and your dependent children, together or separately, had a 10% or greater interest, totaling $2,000 or more, during the reporting period and which is located in, doing business in, planning to do business in, or which has done business during the previous two years in your agency's jurisdiction. See Reference Pamphlet, page 13. A trust located outside your agency's jurisdiction is reportable if it holds assets that are located in or doing business in the jurisdiction. Do not report a trust that contains non -reportable interests. For example, a trust containing only your personal residence not used in whole or in part as a business, your savings account, and some municipal bonds, is not reportable. Also report on Schedule A-2 investments and real property held by that entity or trust if your pro rata share of the investment or real property interest was $2,000 or more during the reporting period. To Complete Schedule A-2: Part 1. Disclose the name and address of the business entity or trust. If you are reporting an interest in a business entity, check "Business Entity" and complete the box as follows: • Provide a general description of the business activity of the entity. • Check the box indicating the highest fair market value of your investment during the reporting period. • If you initially acquired or entirely disposed of this interest during the reporting period, enter the date acquired or disposed. • Identify the nature of your investment. • Disclose the job title or business position you held with the entity, if any (i.e., if you were a director, officer, partner, trustee, employee, or held any position of management). A business position held by your spouse is not reportable. Part 2. Check the box indicating your pro rata share of the gross income received by the business entity or trust. This amount includes your pro rata share of the gross income from the business entity or trust, as well as your community property interest in your spouse's or registered domestic partner's share. Gross income is the total amount of income before deducting expenses, losses, or taxes. Part 3. Disclose the name of each source of income that is located in, doing business in, planning to do business in, or that has done business during the previous two years in your agency's jurisdiction, as follows: • Disclose each source of income and outstanding loan to the business entity or trust identified in Part 1 if your pro rata share of the gross income (including your community property interest in your spouse's or registered domestic partner's share) to the business entity or trust from that source was $10,000 or more during the reporting period. See Reference Pamphlet, page 11, for examples. Income from governmental sources may be reportable if not considered salary. See Regulation 18232. Loans from commercial lending institutions made in the lender's regular course of business on terms available to members of the public without regard to your official status are not reportable. • Disclose each individual or entity that was a source of commission income of $10,000 or more during the reporting period through the business entity identified in Part 1. See Reference Pamphlet, page 8, for an explanation of commission income. You may be required to disclose sources of income located outside your jurisdiction. For example, you may have a client who resides outside your jurisdiction who does business on a regular basis with you. Such a client, if a reportable source of $10,000 or more, must be disclosed. Mark "None" if you do not have any reportable $10,000 sources of income to disclose. Using phrases such as "various clients" or "not disclosing sources pursuant to attorney-client privilege" may trigger a request for an amendment to your statement. See Reference Pamphlet, page 14, for details about requesting an exemption from disclosing privileged information. Part 4. Report any investments or interests in real property held or leased by the entity or trust identified in Part 1 if your pro rata share of the interest held was $2,000 or more during the reporting period. Attach additional schedules or use FPPC's Form 700 Excel spreadsheet if needed. • Check the applicable box identifying the interest held as real property or an investment. • If investment, provide the name and description of the business entity. • If real property, report the precise location (e.g., an assessor's parcel number or address). • Check the box indicating the highest fair market value of your interest in the real property or investment during the reporting period. (Report the fair market value of the portion of your residence claimed as a tax deduction if you are utilizing your residence for business purposes.) • Identify the nature of your interest. • Enter the date acquired or disposed only if you initially acquired or entirely disposed of your interest in the property or investment during the reporting period. FPPC Form 700 (2015/2016) FPPC Advice Email: advice@fppc.ca.gov FPPC Toll -Free Helpline: 866/275-3772 www.fppc.ca.gov Instructions —10 ► 4. INVESTMENTS AND INTERESTS IN REAL PROPERTY HELD OR LEASED BY THE BUSINESS ENTITY OR TRUST SCHEDULE A-2 Investments, Income, and Assets of Business Entities/Trusts (Ownership Interest is 10% or Greater) ► 1. BUSINESS ENTITY OR TRUST Name Address (Business Address Acceptable) Check one 0 Trust, go to 2 0 Business Entity, complete the box, then go to 2 GENERAL DESCRIPTION OF THIS BUSINESS FAIR MARKET VALUE fi $0 - $1,999 $2,000 - $10,000 E $10,001 - $100,000 Er� $100,001 - $1,000,000 f Over $1,000,000 IF APPLICABLE, LIST DATE: NATURE OF INVESTMENT ❑ Partnership ❑ Sole Proprietorship 15 / /15 ACQUIRED DISPOSED Other YOUR BUSINESS POSITION . • ' ' 0 S INCOME RECEIVED (INCLUDE YOUR PRO RATA SHARE OF THE GROSS INCOME IQ THE ENTITY/TRUST) • $0 - $499 • $10,001 - $100,000 • $500 - $1,000 • OVER $100,000 • $1,001 - $10,000 ► 3. LIST THE NAME OF EACH REPORTABLE SINGLE SOURCE OF INCOME OF 510,000 OR MORE ,hath a scp,,,,ie sheet ,f necessary,) • None or ❑ Names listed below ► 4. INVESTMENTS AND INTERESTS IN REAL PROPERTY HELD OR LEASED _U THE BUSINESS ENTITY OR TRUST Check one box: • INVESTMENT • REAL PROPERTY Name of Business Entity, if Investment, gr Assessor's Parcel Number or Street Address of Real Property Description of Business Activity 91 City or Other Precise Location of Real Property FAIR MARKET VALUE IF APPLICABLE, LIST DATE: • $2,000 - $10,000 • $1o,001 - $100,000 / / 15 / / 15 • sioo,00i - $1,000,000 ACQUIRED DISPOSED • Over $1,000,000 NATURE OF INTEREST • Property Ownership/Deed of Trust • Stock • Partnership • Leasehold • Other Yrs remaining • Check box if additional schedules reporting investments or real property are attached Comments' - CALIFORNIA FORM 700 FAIR POLITICAL PRACTICES COMMISSION Name ► 1. BUSINESS ENTITY OR TRUST Name Address (Business Address Acceptable) Check one 0 Trust, go to 2 ❑ Business Entity, complete the box, then go to 2 GENERAL DESCRIPTION OF THIS BUSINESS FAIR MARKET VALUE 0 $0 - $1,999 ❑ $2,000 - $10,000 ❑ sio,00i - $100,000 ❑ $100,001 - $1,000,000 ❑ Over $1,000,000 IF APPLICABLE, LIST DATE: 15 / /15 ACQUIRED DISPOSED NATURE OF INVESTMENT ❑ Partnership ❑ Sole Proprietorship ❑ Other YOUR BUSINESS POSITION 2. IDENTIFY THE GROSS INCOME RECEIVED (INCLUDE YOUR PRO RATA SHARE OF THE GROSS INCOME IQ THE ENTITY/TRUST) ❑ $0 - $499 0 $500 - $1,000 0 $1,001 - $10,000 ❑ $10,001 - $100,000 ❑ OVER $100,000 ► 3. LIST THE NAME OF EACH REPORTABLE SINGLE SOURCE OF INCOME OF 510.000 OR MORE (Attach a separate sheet if necessary.) ❑ None or Names listed below Check one bax ❑ INVESTMENT ❑ REAL PROPERTY Name of Business Entity, if Investment, gr Assessor's Parcel Number or Street Address of Real Property Description of Business Activity gr City or Other Precise Location of Real Property FAIR MARKET VALUE IF APPLICABLE, LIST DATE: ❑ $2,000 - $10,000 0 $10,001 - $100,000 / / 15 ❑ stoo,00i - $1,000,000 ACQUIRED DISPOSED ❑ Over $1,000,000 NATURE OF INTEREST ❑ Property Ownership/Deed of Trust ❑ Stock ❑ Partnership ❑ Leasehold ❑ Other - Yrs remarhng ❑ Check box if additional schedules reporting investments or real property are attached FPPC Form 700 (2015/2016) Sch. A-2 FPPC Advice Email: advice@fppc.ca.gov FPPC Toll -Free Helpline: 866/275-3772 www.fppc.ca.gov Instructions — Schedule B Interests in Real Property Report interests in real property located in your agency's jurisdiction in which you, your spouse or registered domestic partner, or your dependent children had a direct, indirect, or beneficial interest totaling $2,000 or more any time during the reporting period. See Reference Pamphlet, page 13. Interests in real property include: • An ownership interest (including a beneficial ownership interest) • A deed of trust, easement, or option to acquire property • A leasehold interest (See Reference Pamphlet, page 14.) • A mining lease • An interest in real property held in a retirement account (See Reference Pamphlet, page 15.) • An interest in real property held by a business entity or trust in which you, your spouse or registered domestic partner, and your dependent children together had a 10% or greater ownership interest (Report on Schedule A-2.) • Your spouse's or registered domestic partner's interests in real property that are legally held separately by him or her You are flat required to report: • A residence, such as a home or vacation cabin, used exclusively as a personal residence (However, a residence in which you rent out a room or for which you claim a business deduction may be reportable. If reportable, report the fair market value of the portion claimed as a tax deduction.) Please note: A non -reportable residence can still be grounds for a conflict of interest and may be disqualifying. • Interests in real property held through a blind trust (See Reference Pamphlet, page 16, for exceptions.) To Complete Schedule B: Report the precise location (e.g., an assessor's parcel number or address) of the real property. Check the box indicating the fair market value of your interest in the property (regardless of what you owe on the property). Enter the date acquired or disposed only if you initially acquired or entirely disposed of your interest in the property during the reporting period. Identify the nature of your interest. If it is a leasehold, disclose the number of years remaining on the lease. If you received rental income, check the box indicating the gross amount you received. If you had a 10% or greater interest in real property and received rental income, list the name of the source(s) if your pro rata share of the gross income from any single Reminders • Income and loans already reported on Schedule B are not also required to be reported on Schedule C. • Real property already reported on Schedule A-2, Part 4 is not also required to be reported on Schedule B. • Code filers — do your disclosure categories require disclosure of real property? tenant was $10,000 or more during the reporting period. If you received a total of $10,000 or more from two or more tenants acting in concert (in most cases, this will apply to married couples), disclose the name of each tenant. Otherwise, mark "None." • Loans from a private lender that total $500 or more and are secured by real property may be reportable. Loans from commercial lending institutions made in the lender's regular course of business on terms available to members of the public without regard to your official status are not reportable. When reporting a loan: - Provide the name and address of the lender. Describe the lender's business activity. Disclose the interest rate and term of the loan. For variable interest rate loans, disclose the conditions of the loan (e.g., Prime + 2) or the average interest rate paid during the reporting period. The term of a loan is the total number of months or years given for repayment of the loan at the time the loan was established. Check the box indicating the highest balance of the loan during the reporting period. Identify a guarantor, if applicable. If you have more than one reportable loan on a single piece of real property, report the additional loan(s) on Schedule C. Example: Joe Nelson is a city planning commissioner. Joe received rental income of $12,000 during the reporting period from a single tenant who rented property Joe owned in the city's jurisdiction. If Joe had received the $12,000 from two or more tenants, the tenants' names would not be required as long as no single tenant paid $10,000 or more. A married couple would be considered a single tenant. 460074th Shad o• spm Fal aM.E1 WISE ❑ MmmofMMnaoo ®naacen-Op.aea p Orr Mlmaea 41441114C I.E.0120 ▪ Off•/D.1.1 r11=1 o L 1.1.• F APPUCAKE LE. 011E: Aelalm oa..aee Elml — F..AI.it 1.1:01CP,.. a — ..ATV ❑P -S ❑Msm-Mt.., oat -Mame �.aare-Mame DOWER 4lm0124 COMM Cr WIC. WOW- ■r. —. am r.r. aar�rr. 11 r Is a sr."amnia r Elmae 13enry Wra MME Cr CUMIN. Aare® Mr—A•d AelIY) 7.171 Blue 64y lwaj;$aomaramto .mn A�n ,... Flarr.aP al Owner MEWS. RUE ° olae IEIW Or.w.r 15 1k515 NUR..+1 Wynn rum. •aPmfrae)mow ❑Mao -ham ❑ et. -poem ® Mem -Mane ❑ OVER Mame ❑ o..r..,r... FPPC Form 700 (2015/2016) FPPC Advice Email: advice@fppc.ca.gov FPPC Toll -Free Helpline: 866/275-3772 www.fppc.ca.gov Instructions —12 SCHEDULE B Interests in Real Property (Including Rental Income) ASSESSOR'S PARCEL NUMBER OR STREET ADDRESS CITY FAIR MARKET VALUE IF APPLICABLE, LIST DATE • $2,000 - $10,000 • $10,001 - $100,000 / / 15 ___I_I 15 • $100,001 - $1,000,000 ACQUIRED DISPOSED • Over $1,000,000 NATURE OF INTEREST • Ownership/Deed of Trust • Easement • Leasehold Yrs remaining Other IF RENTAL PROPERTY, GROSS INCOME RECEIVED • $0 - $499 • $500 - $1,000 • $1,001 - $10,000 • $10,001 - $100,000 • OVER $100,000 SOURCES OF RENTAL INCOME: If you own a 10% or greater interest, list the name of each tenant that is a single source of income of $10,000 or more. NI None CALIFORNIA FORM 700 FAIR POLITICAL PRACTICES COMMISSION Name ► ASSESSOR'S PARCEL NUMBER OR STREET ADDRESS CITY FAIR MARKET VALUE IF APPLICABLE, LIST DATE: • $2,000 - $10,000 • $10,001 - $100,000 / / 15 _i_/ 15 • $100,001 - $1,000,000 ACQUIRED DISPOSED • Over $1,000,000 NATURE OF INTEREST • Ownership/Deed of Trust • Easement ❑ Leasehold • Yrs remaining Other IF RENTAL PROPERTY, GROSS INCOME RECEIVED • $0 - $499 • $500 - $1,000 • $1,001 - $10,000 • $10,001 - $100,000 • OVER $100,000 SOURCES OF RENTAL INCOME: If you own a 10% or greater interest, list the name of each tenant that is a single source of income of $10,000 or more. • None * You are not required to report loans from commercial lending institutions made in the lender's regular course of business on terms available to members of the public without regard to your official status. Personal loans and loans received not in a lender's regular course of business must be disclosed as follows: NAME OF LENDER* ADDRESS (Business Address Acceptable) BUSINESS ACTIVITY, IF ANY, OF LENDER INTEREST RATE TERM (Months/Years) Ok ❑ None HIGHEST BALANCE DURING REPORTING PERIOD ❑ $500 - $1,000 ❑ $1,001 - $10,000 ❑ $10,001 - $100,000 ❑ OVER $100,000 ❑ Guarantor, if applicable NAME OF LENDER* ADDRESS (Business Address Acceptable) BUSINESS ACTIVITY, IF ANY, OF LENDER INTEREST RATE TERM (Months/Years) ❑ None HIGHEST BALANCE DURING REPORTING PERIOD ❑ $500 - 81,000 0 $10,001 - $100,000 ❑ Guarantor, if applicable ❑ $1,001 - $10,000 0 OVER $100,000 Comments• FPPC Form 700 (2015/2016) Sch. B FPPC Advice Email: advice@fppc.ca.gov FPPC Toll -Free Helpline: 866/275-3772 www.fppc.ca.gov Instructions — Schedule C Income, Loans, & Business Positions (Income Other Than Gifts and Travel Payments) Reporting Income: Report the source and amount of gross income of $500 or more you received during the reporting period. Gross income is the total amount of income before deducting expenses, losses, or taxes and includes loans other than loans from a commercial lending institution. See Reference Pamphlet, page 11. You must also report the source of income to your spouse or registered domestic partner if your community property share was $500 or more during the reporting period. A source of income must be reported only if the source is located in, doing business in, planning to do business in, or has done business during the previous two years in your agency's jurisdiction. See Reference Pamphlet, page 13, for more information about doing business in the jurisdiction. Reportable sources of income may be further limited by your disclosure category located in your agency's conflict of interest code. Reporting Business Positions: You must report your job title with each reportable business entity even if you received no income during the reporting period. Use the comments section to indicate that no income was received. Commonly reportable income and loans include: • Salary/wages, per diem, and reimbursement for expenses including travel payments provided by your employer • Community property interest (50%) in your spouse's or registered domestic partner's income - report the employer's name and all other required information • Income from investment interests, such as partnerships, reported on Schedule A-1 • Commission income not required to be reported on Schedule A-2 (See Reference Pamphlet, page 8.) • Gross income from any sale, including the sale of a house or car (Report your pro rata share of the total sale price.) • Rental income not required to be reported on Schedule B • Prizes or awards not disclosed as gifts • Payments received on loans you made to others • An honorarium received prior to becoming a public official (See Reference Pamphlet, page 10, concerning your ability to receive future honoraria.) • Incentive compensation (See Reference Pamphlet, page 12.) Reminders • Code filers — your disclosure categories may not require disclosure of all sources of income. • If you or your spouse or registered domestic partner are self-employed, report the business entity on Schedule A-2. • Do not disclose on Schedule C income, loans, or business positions already reported on Schedules A-2 or B. You are f14't required to report: • Salary, reimbursement for expenses or per diem, or social security, disability, or other similar benefit payments received by you or your spouse or registered domestic partner from a federal, state, or local government agency. • Stock dividends and income from the sale of stock unless the source can be identified. • Income from a PERS retirement account. See Reference Pamphlet, page 11, for more exceptions to income reporting. To Complete Schedule C: Part 1. Income Received/Business Position Disclosure • Disclose the name and address of each source of income or each business entity with which you held a business position. • Provide a general description of the business activity if the source is a business entity. • Check the box indicating the amount of gross income received. • Identify the consideration for which the income was received. • For income from commission sales, check the box indicating the gross income received and list the name of each source of commission income of $10,000 or more. See Reference Pamphlet, page 8. Note: If you receive commission income on a regular basis or have an ownership interest of 10% or more, you must disclose the business entity and the income on Schedule A-2. • Disclose the job title or business position, if any, that you held with the business entity, even if you did not receive income during the reporting period. Part 2. Loans Received or Outstanding During the Reporting Period • Provide the name and address of the lender. • Provide a general description of the business activity if the lender is a business entity. • Check the box indicating the highest balance of the loan during the reporting period. • Disclose the interest rate and the term of the loan. For variable interest rate loans, disclose the conditions of the loan (e.g., Prime + 2) or the average interest rate paid during the reporting period. The term of the loan is the total number of months or years given for repayment of the loan at the time the loan was entered into. • Identify the security, if any, for the loan. FPPC Form 700 (2015/2016) FPPC Advice Email: advice@fppc.ca.gov FPPC Toll -Free Helpline: 866/275-3772 www.fppc.ca.gov Instructions —14 SCHEDULE C Income, Loans, & Business Positions (Other than Gifts and Travel Payments) ► 1. INCOME RECEIVED NAME OF SOURCE OF INCOME ADDRESS (Business Address Acceptable) BUSINESS ACTIVITY, IF ANY, OF SOURCE YOUR BUSINESS POSITION GROSS INCOME RECEIVED ❑ $500 - $1,000 ❑ $1,00i - $1Qoo0 ❑ $10,001 - $100,000 ❑ OVER $100,000 CONSIDERATION FOR WHICH INCOME WAS RECEIVED ❑ Salary ❑ Spouse's or registered domestic partner's income (For self-employed use Schedule A-2 ) E Partnership (Less than 10% ownership For 10% or greater use Schedule A-2 ) ❑ Sale of (Real property, car, boat, etc.) O Loan repayment ❑ Commission or ❑ Rental Income, list each source of $10,000 or more (Describe) ► 1. INCOME RECEIVED CALIFORNIA FORM 700 FAIR POLITICAL PRACTICES COMMISSION Name NAME OF SOURCE OF INCOME ADDRESS (Business Address Acceptable) BUSINESS ACTIVITY, IF ANY, OF SOURCE YOUR BUSINESS POSITION GROSS INCOME RECEIVED ❑ $500 - $1,000 ❑ $10,001 - 5100,000 0 $1,001 - $10,000 ❑ OVER $100,000 CONSIDERATION FOR WHICH INCOME WAS RECEIVED p Salary ❑ Spouse's or registered domestic partner's income (For self-employed use Schedule A-2.) ❑ Partnership (Less than 10% ownership. For 10% or greater use Schedule A-2.) ❑ Sale of (Real property, car, boat, etc.) ❑ Loan repayment ❑ Commission or ❑ Rental Income, list each source of $10,000 or more (Describe) ❑ Other ❑ Other (Describe) (Describe) ► 2. LOANS RECEIVED OR OUTSTANDING DURING THE REPORTING PERIOD * You are not required to report loans from commercial lending institutions, or any indebtedness created as part of a retail installment or credit card transaction, made in the lender's regular course of business on terms available to members of the public without regard to your official status. Personal loans and loans received not in a lender's regular course of business must be disclosed as follows: NAME OF LENDER' ADDRESS (Business Address Acceptable) BUSINESS ACTIVITY, IF ANY, OF LENDER HIGHEST BALANCE DURING REPORTING PERIOD ❑ $500 - 51,000 E $1,00i - $10,000 0 $10,001 - $100,000 ❑ OVER $100,000 INTEREST RATE TERM (Months/Years) ❑ None SECURITY FOR LOAN ❑ None ❑ Personal residence ❑ Real Property Street address City ❑ Guarantor ❑ Other (Describe) Comments• FPPC Form 700 (2015/2016) Sch. C FPPC Advice Email: advice@fppc.ca.gov FPPC Toll -Free Helpline: 866/275-3772 www.fppc.ca.gov Instructions — Schedule D Income — Gifts A gift is anything of value for which you have not provided equal or greater consideration to the donor. A gift is reportable if its fair market value is $50 or more. In addition, multiple gifts totaling $50 or more received during the reporting period from a single source must be reported. It is the acceptance of a gift, not the ultimate use to which it is put, that imposes your reporting obligation. Except as noted below, you must report a gift even if you never used it or if you gave it away to another person. If the exact amount of a gift is unknown, you must make a good faith estimate of the item's fair market value. Listing the value of a gift as "over $50" or "value unknown" is not adequate disclosure. In addition, if you received a gift through an intermediary, you must disclose the name, address, and business activity of both the donor and the intermediary. You may indicate an intermediary either in the "source" field after the name or in the "comments" section at the bottom of Schedule D. Commonly reportable gifts include: • Tickets/passes to sporting or entertainment events • Tickets/passes to amusement parks • Parking passes not used for official agency business • Food, beverages, and accommodations, including those provided in direct connection with your attendance at a convention, conference, meeting, social event, meal, or like gathering • Rebates/discounts not made in the regular course of business to members of the public without regard to official status • Wedding gifts (See Reference Pamphlet, page 16) • An honorarium received prior to assuming office (You may report an honorarium as income on Schedule C, rather than as a gift on Schedule D, if you provided services of equal or greater value than the payment received. See Reference Pamphlet, page 10, regarding your ability to receive future honoraria.) • Transportation and lodging (See Schedule E.) • Forgiveness of a loan received by you You are ngl required to disclose: • Gifts that were not used and that, within 30 days after receipt, were returned to the donor or delivered to a charitable organization or government agency without Reminders • Gifts from a single source are subject to a $460 limit. See Reference Pamphlet, page 10. • Code filers — you only need to report gifts from reportable sources. Gift Tracking Mobile Application • FPPC has created a gift tracking app for mobile devices that helps filers track gifts and provides a quick and easy way to upload the information to the Form 700. Visit FPPC's website to download the app. being claimed by you as a charitable contribution for tax purposes • Gifts from your spouse or registered domestic partner, child, parent, grandparent, grandchild, brother, sister, and certain other famly members (See Regulation 18942 for a complete list.). The exception does not apply if the donor was acting as an agent or intermediary for a reportable source who was the true donor. • Gifts of similar value exchanged between you and an individual, other than a lobbyist registered to lobby your state agency, on holidays, birthdays, or similar occasions • Gifts of informational material provided to assist you in the performance of your official duties (e.g., books, pamphlets, reports, calendars, periodicals, or educational seminars) • A monetary bequest or inheritance (However, inherited investments or real property may be reportable on other schedules.) • Personalized plaques or trophies with an individual value of less than $250 • Campaign contributions • Up to two tickets, for your own use, to attend a fundraiser for a campaign committee or candidate, or to a fundraiser for an organization exempt from taxation under Section 501(c)(3) of the Internal Revenue Code. The ticket must be received from the organization or committee holding the fundraiser. • Gifts given to members of your immediate family if the source has an established relationship with the family member and there is no evidence to suggest the donor had a purpose to influence you. (See Regulation 18943.) • Free admission, food, and nominal items (such as a pen, pencil, mouse pad, note pad or similar item) available to all attendees, at the event at which the official makes a speech (as defined in Regulation 18950(b)(2)), so long as the admission is provided by the person who organizes the event. • Any other payment not identified above, that would otherwise meet the definition of gift, where the payment is made by an individual who is not a lobbyist registered to lobby the official's state agency, where it is clear that the gift was made because of an existing personal or business relationship unrelated to the official's position and there is no evidence whatsoever at the time the gift is made to suggest the donor had a purpose to influence you. To Complete Schedule D: • Disclose the full name (not an acronym), address, and, if a business entity, the business activity of the source. • Provide the date (month, day, and year) of receipt, and disclose the fair market value and description of the gift. FPPC Form 700 (2015/2016) FPPC Advice Email: advice@fppc.ca.gov FPPC Toll -Free Helpline: 866/275-3772 www.fppc.ca.gov Instructions —16 SCHEDULE D Income — Gifts ► NAME OF SOURCE (Not an Acronym) ADDRESS (Business Address Acceptable) BUSINESS ACTIVITY, IF ANY, OF SOURCE DATE (mm/dd/yy) VALUE DESCRIPTION OF GIFT(S) ► NAME OF SOURCE (Not an Acronym) ADDRESS (Business Address Acceptable) BUSINESS ACTIVITY, IF ANY, OF SOURCE DATE (mm/dd/yy) VALUE 11_ $ I 1 $ _1—/_ $ DESCRIPTION OF GIFT(S) O. NAME OF SOURCE (Not an Acronym) ADDRESS (Business Address Acceptable) BUSINESS ACTIVITY, IF ANY, OF SOURCE DATE (mm/dd/yy) VALUE —1_ DESCRIPTION OF GIFT(S) CALIFORNIA FORM 700 FAIR POLITICAL PRACTICES COMMISSION Name P. NAME OF SOURCE (Not an Acronym) ADDRESS (Business Address Acceptable) BUSINESS ACTIVITY, IF ANY, OF SOURCE DATE (mm/dd/yy) VALUE DESCRIPTION OF GIFT(S) J—J $ _1—/_ s ► NAME OF SOURCE (Not an Acronym) ADDRESS (Business Address Acceptable) BUSINESS ACTIVITY, IF ANY, OF SOURCE DATE (mm/dd/yy) VALUE DESCRIPTION OF GIFT(S) I 1 $ -/_/_ $ ► NAME OF SOURCE (Not an Acronym) ADDRESS (Business Address Acceptable) BUSINESS ACTIVITY, IF ANY, OF SOURCE DATE (mm/dd/yy) VALUE DESCRIPTION OF GIFT(S) 1 _I. $ —1_1 $ —/� Comments: FPPC Form 700 (2015/2016) Sch. D FPPC Advice Email: advice@fppc.ca.gov FPPC Toll -Free Helpline: 866/275-3772 www.fppc.ca.gov Instructions — Schedule E Travel Payments, Advances, and Reimbursements Travel payments reportable on Schedule E include advances and reimbursements for travel and related expenses, including lodging and meals. Gifts of travel may be subject to the gift limit. In addition, certain travel payments are reportable gifts, but are not subject to the gift limit. To avoid possible misinterpretation or the perception that you have received a gift in excess of the gift limit, you may wish to provide a specific description of the purpose of your travel. See the FPPC fact sheet entitled "Limitations and Restrictions on Gifts, Honoraria, Travel, and Loans" at www.fppc.ca.gov. You are ngt required to disclose: • Travel payments received from any state, local, or federal government agency for which you provided services equal or greater in value than the payments received, such as reimbursement for travel on agency business from your government agency employer. • A payment for travel from another local, state, or federal government agency and related per diem expenses when the travel is for education, training or other inter -agency programs or purposes. • Travel payments received from your employer in the normal course of your employment that are included in the income reported on Schedule C. • A travel payment that was received from a non-profit entity exempt from taxation under Internal Revenue Code Section 501(c)(3) for which you provided equal or greater consideration, such as reimbursement for travel on business for a 501(c)(3) organization for which you are a board member. Note: Certain travel payments may not be reportable if reported on Form 801 by your agency. To Complete Schedule E: • Disclose the full name (not an acronym) and address of the source of the travel payment. • Identify the business activity if the source is a business entity. • Check the box to identify the payment as a gift or income, report the amount, and disclose the date(s). Travel payments are gifts if you did not provide services that were equal to or greater in value than the payments received. You must disclose gifts totaling $50 or more from a single source during the period covered by the statement. When reporting travel payments that are gifts, you must provide a description of the gift and the date(s) received. If the travel occurred on or after January 1, 2016, you must also disclose the travel destination. Travel payments are income if you provided services that were equal to or greater in value than the payments received. You must disclose income totaling $500 or more from a single source during the period covered by the statement. You have the burden of proving the payments are income rather than gifts. When reporting travel payments as income, you must describe the services you provided in exchange for the payment. You are not required to disclose the date(s) for travel payments that are income. Example: City council member Rick Chandler is the chairman of a 501 (c)(6) trade association and the association pays for Rick's travel to attend its meetings. Because Rick is deemed to be providing equal or greater consideration for the travel payment by virtue of serving on the board, this payment may be reported as income. Payments for Rick to attend other events for which he is not providing services are likely considered gifts. • NAME OF SOURCE Health Services Trade Association ADORESS (& AAess Address Acceptable) 1230 K Street, Ste. 610 CITY AND STATE Sacramento, CA BUSINESS ACTIVITY. IF ANY. OF SOURCE Association of Healthcare Workers DATE(SI:- AMT 5_ 501 .5531 aee.00 TYPE OF PAYMENT )must check one) ❑ GA ® Ineame DESCRIPTION: Travel reimbursement for board meeting FPPC Form 700 (2015/2016) FPPC Advice Email: advice@fppc.ca.gov FPPC Toll -Free Helpline: 866/275-3772 www.fppc.ca.gov Instructions -18 SCHEDULE E Income — Gifts Travel Payments, Advances, and Reimbursements CALIFORNIA FORM 700 FAIR POLITICAL PRACTICES COMMISSION Name • Mark either the gift or income box. • Mark the "501(c)(3)" box for a travel payment received from a nonprofit 501(c)(3) organization or the "Speech" box if you made a speech or participated in a panel. These payments are not subject to the $460 gift limit, but may result in a disqualifying conflict of interest. • For gifts of travel that occurred on or after January 1, 2016, provide the travel destination. P. NAME OF SOURCE (Not an Acronym) ADDRESS (Business Address Acceptable) CITY AND STATE ❑ 501 (c)(3) or DESCRIBE BUSINESS ACTIVITY, IF ANY, OF SOURCE DATE(S) -/- - AMT: $ (If gift) ► MUST CHECK ONE: ❑ Gift -or- ❑ Income O Made a Speech/Participated in a Panel O Other - Provide Description I. If Gift, Provide Travel Destination ► NAME OF SOURCE (Not an Acronym) ADDRESS (Business Address Acceptable) CITY AND STATE ❑ 501 (c)(3) or DESCRIBE BUSINESS ACTIVITY, IF ANY, OF SOURCE DATE(S): _J_/ - I / AMT: (If gift) ► MUST CHECK ONE: ❑ Gift -or- ❑ Income O Made a Speech/Participated in a Panel O Other - Provide Description ► If Gift, Provide Travel Destination ► NAME OF SOURCE (Not an Acronym) ADDRESS (Business Address Acceptable) CITY AND STATE ❑ 501 (c)(3) or DESCRIBE BUSINESS ACTIVITY, IF ANY, OF SOURCE DATE(S): - AMT: $ (If gift) ► MUST CHECK ONE: ❑ Gift -or- ❑ Income O Made a Speech/Participated in a Panel O Other - Provide Description P. If Gift, Provide Travel Destination ► NAME OF SOURCE (Not an Acronym) ADDRESS (Business Address Acceptable) CITY AND STATE ❑ 501 (c)(3) or DESCRIBE BUSINESS ACTIVITY, IF ANY, OF SOURCE DATE(S): - AMT: $ (If gift) ► MUST CHECK ONE: ❑ Gift -or- ❑ Income O Made a Speech/Participated in a Panel Q Other - Provide Description ► If Gift, Provide Travel Destination Comments: FPPC Form 700 (2015/2016) Sch. E FPPC Advice Email: advice@fppc.ca.gov FPPC Toll -Free Helpline: 866/275-3772 www.fppc.ca.gov SECTION 7 Section 7 - This portion of the handbook is provided electronically on DVD INkv RICHARDS WATSON GERSHON re ATTORNEYS AT LAW - A PROFESSIONAL CORPORATION 44. 007 .440. MeV i REPRESENTING CALIFORNIA CITIES AND PUBLIC AND PRIVATE ENTITIES SINCE 1954 CONFLICTS OF INTEREST HANDBOOK Summary of the Major Provisions and Requirements of the Principal Conflicts of Interest Laws Updated with Changes Effective January 1, 2016 Section 8 This portion of the handbook is provided electronically on DVD. ItIIY RICHARDS WATSON GERSHON wir ATTORNEYS AT LAW - A PROFESSIONAL CORPORATION 441eff REPRESENTING CALIFORNIA CITIES AND PUBLIC AND PRIVATE ENTITIES SINCE 1954 RALPH M. BROWN ACT HANDBOOK Summary of the Major Provisions and Requirements of The Ralph M. Brown Act • Text of the Ralph M. Brown Act • Updated with Changes Effective January 1, 2016 SECTION 9 Section 9 - This portion of the handbook is provided electronically on DVD. Iltia RICHARDS WATSON GERSHON I ATTORNEYS AT LAW - A PROFESSIONAL CORPORATION REPRESENTING CALIFORNIA CITIES AND PUBLIC AND PRIVATE ENTITIES SINCE 1954 7 414 4`' PUBLIC RECORDS ACT HANDBOOK Summary of the Major Provisions and Requirements of the Public Records Act and Related Topics • Electronic Records • Text of the Public Records Act • Updated with Changes Effective January 1, 2016 SECTION 10 CITY OF TEMECULA 41000 Main Street Temecula, California 92590 Reception Desk Phone: (951) 694-6444 Mayor/City Council Phone: (951) 506-5100 Website: http://www.temeculaca.gov RESOURCE LIST COUNCIL MEMBERS Maryann Edwards Mayor (maryann.edwards@temeculaca.gov) Matt E. Rahn Mayor Pro Tempore (matt.rahn@temeculaca.gov) Jeff Comerchero Council Member (jeff.comerchero@temeculaca.gov) Michael S. Naggar Council Member (mike.naggar@temeculaca.gov) James Stewart Council Member (james.stewart@temeculaca.gov) EXECUTIVE STAFF Aaron Adams Greg Butler Randi Johl Jennifer Hennessy Kevin Hawkins Patrick Thomas Luke Watson Mike Heslin Isaac Garibay Peter M. Thorson Jeff Kubel Charlie Dehart City Manager (506-5100) (aaron.adams@temeculaca.gov) Assistant City Manager (693-3961) (greg.butler@temeculaca.gov) City Clerk (694-6444) (randi.johl@temeculaca.gov) Director of Finance (694-6430)(ennifer.hennessy@temeculaca.gov) Director Community Services (694-6480) (kevin.hawkins@temeculaca.gov) Interim Public Works Director (694-6432) (patrick.thomas@temeculaca.gov) Director of Community Development (694-6400) (luke.watson@temeculaca.gov) Director of Information Technology/Support Services (308-6300) (mike.heslin@temeculaca.gov) Human Resources Manager (694-6490) (isaac.garibay@temeculaca.gov) City Attorney Richards, Watson & Gershon 355 South Grand Avenue, 40th Floor Los Angeles, California 90071-3101 Phone: (213) 626-8484 Chief of Police P. O. Box 892050, Temecula 92589 30755-A Auld Road, Murrieta 92563 Office: (951) 696-3000 Non -Emergency: (800) 950-2444 Division Fire Chief City of Temecula Fire Services 41000 Main Street, Temecula, CA 92590 Phone: 951-694-6405 Station #12 (Mercedes) 676-2161, Station #73 (Enterprise Circle W.) 699-4517, Station #83 (Sky Canyon) 696-0962, Station #84 (Pauba) 693-0683, Station #92 (Wolf Valley) 302-1497 Item No. 7 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl, City Clerk DATE: January 10, 2017 SUBJECT: Approve Annual Legislative Platform for Calendar Year 2017 PREPARED BY: Randi Johl, City Clerk RECOMMENDATION: That the City Council approve the annual Legislative Platform for calendar year 2017. BACKGROUND: On May 12, 2015, the City Council approved the City's first Legislative Platform. The Platform is a compilation of general and City -specific policy statements. The general policy statements reflect commonly -accepted positions on matters pertaining to local governance of cities in the State of California. The City -specific policy statements reflect positions that the City of Temecula has directly and collectively taken in the past. All policy statements in the Platform are consistent with the policies outlined in the City of Temecula's governing documents (i.e., General Plan, Specific Plan, Quality of Life Master Plan, Trails and Bikeways Master Plan, Youth Master Plan, etc.) The Platform is adopted annually by the City Council at the beginning of each year and reflects legislative changes and positions taken in the prior year. The previous year was the second year of a two-year session and there were no substantive changes to the legislative platform. The Platform is distributed to the City's lobbyists annually after adoption. FISCAL IMPACT: None ATTACHMENTS: 2017 Legislative Platform Or TEji c <0" 1989 CITY OF TEMECULA 2017 STATE AND FEDERAL LEGISLATIVE PLATFORM Approved: January 10, 2017 The Legislative Platform is a tool to protect and promote the City's interests on priority issues and legislative/regulatory matters that may impact the City at the state and federal level. The guiding principles and policy statements below allow City staff and legislative advocates to address legislative and regulatory issues in a timely and directed manner, without precluding City Council consideration of additional legislative matters arising throughout the year. This platform supplements existing City Council established goals and policies in various documents including the City's General Plan and Quality of Life Master Plan (QLMP). GUIDING PRINCIPLES Preservation of Local Control Support measures that preserve and protect the City's general law powers and duties to enact legislation and policy direction concerning local affairs. Oppose measures that preempt local authority. II. Promotion of Fiscal Stability Support measures that promote fiscal stability, predictability, and financial independence. Support measures that preserve and promote the City's revenue base. Oppose measures that mandate costs with no guarantee of local reimbursement or offsetting benefit. Oppose measures that shift local funds to the county, state or federal government, without offsetting benefit. III. Support Funding Opportunities Support measures that allow the City to compete for its fair share of regional, state and federal funding including competitive grants and other funding programs. Support measures that promote dedicated funding streams at the regional, state and federal levels allowing the City to maximize local revenues, offset and leverage capital expenditures, and maintain City goals and standards. 1 POLICY STATEMENTS ADMINISTRATIVE SERVICES General Area of Review: Elections, Ralph M. Brown Act, Public Records Act, Political Reform Act, conflict of interest, insurance, tort reform and open and transparent government. General Policy Statements: • Supports legislation that recognizes the need to conduct the public's business in public. • Support legislation to allow alternative methods of meeting public notice requirements and enhancing them through the use of cost effective and innovative, technology friendly methods of communication. • Support legislation to improve and streamline the Political Reform Act and its implementation through regulations. • Support legislation that would allow a city presented with an allegation of a violation of the California Voter Rights Act (CVRA) to address the allegation before any person may file a lawsuit related to the alleged violation. • Support legislation to reduce unnecessary and costly procedures for conducting a municipal election. • Oppose legislation that mandates costly and unnecessary procedures related to the election process. • Support legislation providing city councils more flexibility to fill city council vacancies including extending the appointment period to fill a vacancy. • Support legislation to allow cities to conduct mail ballot elections when appropriate to reduce the cost of elections and increase voter turnout. • Support legislation that limits the exposure of local governments to lawsuits related to liability, including unimproved natural conditions and design immunity. City -Specific Policy Statements: • Resolution No. 03-22 — Support legislation that preserves the ability of public agencies to have a meaningful invocation as a free speech right during public meetings. • Resolution No. 04-41 — Oppose legislation that would prohibit or limit the ability of local government to conduct Closed Session consistent with the Ralph M. Brown Act. • Resolution No. 05-88 — Support legislation and funding that preserves and protects local authority over cable and video services ensuring the ability of local governments to meet their public, educational and government (PEG) access needs. • Resolution No. 09-50 — Support legislation that allows legal notices to be published electronically on the City's website. • Resolution No. 09-71 — Support legislation to apply the Ralph M. Brown Act to the State Legislature, including provisions requiring advance notice and publication of matters to be voted upon. • Resolution No. 11-49 — Support legislation that provides the City with an ability to be represented by one congressional district. • Resolution No. 12-40 — Support legislation to assist California businesses to comply with the Americans with Disability Act without frivolous lawsuits. • Minute Order (3/10/15) — Oppose legislation that broadly mandates district -based election systems in cities without analyzing the specific needs of a community. (2015 — Oppose AB 278 (Hernandez): District Based Elections) 2 COMMUNITY SERVICES General Area of Review: Parks, recreation, libraries, cultural arts, youth, community and human services programs. General Policy Statements: • Support legislation and funding for the development and preservation of open space consistent with the City's General Plan, Trails and Bikeways Master Plan and other related policies. • Support legislation and funding for the construction, rehabilitation and maintenance of public facilities, parks and open space. • Support legislation and funding for overall youth programs consistent with the City's Youth Master Plan. • Support legislation and funding for policies and programs that promote the overall health and wellness of families, veterans, seniors and youth in the City. • Support legislation and funding for youth -related prevention and intervention programs, including after school educational and recreational programs. City -Specific Policy Statements: • Resolution Nos. 99-88 and 06-38 — Support legislation and funding for the construction and improvement of community libraries and the program services provided at library facilities. • Resolution No. 00-02 — Support legislation and funding for state and local park projects and allow urban areas to expand recreation facilities to serve youth, seniors and families. • Resolution No. 08-76 — Support legislation and funding to provide assistance to Vietnam veterans exposed to Agent Orange. • Resolution No. 09-80 — Oppose legislation that would bar or severely limit physician - owned hospitals or otherwise negatively impact health care access in our region. • Resolution No. 11-36 — Support legislation that extends qualified immunity to local public agencies that operate public skateboarding parks indefinitely. • Resolution No. 11-48 — Oppose legislation increasing notification requirements for cities that want to opt out of the county free library system to outsource the administration and operation of their libraries to a private for profit company. • Resolution No. 11-69 — Support legislation requiring private insurance companies to cover autism treatment. • Minute Order (6/10/14 and 3/10/15) — Support legislation that provides greater opportunities for higher education learning in the City. (2015 — Support AB 288 (Holden): College and Career Access Partnerships) EMPLOYEE RELATIONS General Area of Review: Labor relations, employee relations and other matters related to human resources. 3 General Policy Statements: • Support legislation that increases local control and limits additional financial burdens related to employee relations and collective bargaining that can be appropriately negotiated at the bargaining table. City -Specific Policy Statements: • Resolution No. 97-77 — Support legislation that preserves the ability of local, regional and state government to contract with private firms on a competitive basis to design projects. ENVIRONMENTAL QUALITY General Area of Review: Air, water and water quality, climate change, CEQA, integrated waste management, hazardous materials, coastal issues, and utilities. General Policy Statements: • Support legislation and funding to create a sustainable and stable water supply, encourage conservation of water resources and reduce urban runoff pollution. • Support legislation and funding for renewable energy and advanced technologies that reduce energy use while providing a public benefit that is greater than the cost of compliance. • Support legislation and funding for local government energy efficiency and renewable energy programs. • Support legislation and funding for recyclable materials markets while maintaining local authority and flexibility to regulate solid waste and recyclables. City -Specific Policy Statements: • Resolution No. 95-37 — Support legislation that provides adequate safeguards to ensure conservation of threatened and endangered wildlife resources while balancing significant quality of life and financial impacts on local communities. • Resolution Nos. 96-126 and 97-59 — Support legislation and funding for flood control and prevention programs, including those that affect Murrieta Creek and Temecula Creek. • Resolution Nos. 98-36 and 08-78 — Support legislation and funding for the development of new technology to promote clean fuel and combat air pollution while providing a public benefit that is greater than the cost of compliance. • Resolution No. 99-49 — Support legislation and funding for a safe, clean and reliable water supply for California. • Resolution No. 08-77 — Support legislation that reduces emissions from marine vessels affecting air quality while providing a public benefit greater than the cost of compliance. • Resolution No. 11-81 — Support legislation to expand wilderness areas that enhance local tourism and improve recreational opportunities for future generations. HOUSING, COMMUNITY, ECONOMIC DEVELOPMENT 4 General Area of Review: Land use, development, annexation and incorporation, building standards, economic development, redevelopment and enterprise zones, mobile home and sign regulations. General Policy Statements: • Support legislation and funding to strengthen the capability of local agencies to prepare, adopt and implement plans for responsible growth, development, zoning, and annexations. • Support legislation and funding for the adoption of effective state building codes to promote community building safety and mitigation of natural hazards. • Support legislation and funding for the adoption of effective and clear green building standards in the California Building Code while providing a public benefit that is greater than the cost of compliance. • Support legislation and funding programs that promotes the development and enhancement of safe, affordable, and accessible housing within the City for all economic segments of the population. • Support legislation and funding for improvements to housing element law to provide clear processes and flexibility to allow regional cooperation and establish realistic housing goals and performance standards. • Support legislation that promotes the fair and effective distribution of State infrastructure bond funds consistent with the needs of diverse local cities. • Support funding mechanisms that encourage and facilitate infrastructure development and economic development. • Support legislation that streamlines the redevelopment dissolution process with consistency and equitability. • Support legislation to retain existing fees on telecommunications services and for public, educational and governmental channels. • Oppose legislation to restrict the authority of cities to zone and plan for the deployment of telecommunications infrastructure. • Support legislation that promotes the ability of cities to maintain and manage the public right-of-way and receive compensation for its use. City -Specific Policy Statements: • Resolution No. 96-53 — Oppose legislation to prohibit the concurrent sale of fuel and alcohol negatively impacting local businesses. • Resolution No. 04-44 — Oppose legislation that limits the ability of local government to determine conditions for approval for local projects and transfers local land use authority to the State. • Resolution No. 04-83 — Support legislation exempting hot air balloons from PUC regulations that require accident liability insurance as commercial air operators and aircraft. • Resolution No. 10-64 — Support legislation that permits the shipment of wine directly to consumers without discrimination between in-state and out-of-state wine producers. • Resolution No. 12-66 — Support legislation prohibiting bulk sales of real estate owned properties by the FHFA to investors converting them into rental properties. • Minute Order (8/23/11) — Oppose legislation for quarry projects within the City's boundaries or sphere of influence. 5 PUBLIC SAFETY General Area of Review: Law enforcement, fire and life safety, emergency communications, emergency services, disaster preparedness, Indian gaming, and nuisance abatement. General Policy Statements: • Support legislation to provide a greater share of and increased latitude to spend asset forfeiture funds. • Support legislation to improve local law enforcement, fire suppression and prevention, hazardous materials mitigation, rescue, emergency medical services, and disaster preparedness. • Support legislation to reimburse the City for overtime costs paid to public safety personnel who are required to appear in State and/or County courts. • Support legislation to grant state and federal funding to supplement local law enforcement to increase staffing, equipment and capital improvements to maintain public safety. • Support legislation and funding to provide law enforcement/public safety agencies greater access to wireless communication necessary to support a national wireless broadband network capable of use by any public safety entity to serve and protect communities throughout the nation. • Support legislation and funding that promotes comprehensive and effective drug and alcohol education and rehabilitation programs. • Support legislation and funding to assist local law enforcement to reduce crimes related to illicit drugs, burglary, and assault, including domestic violence, and sobriety and driver's license checkpoints. • Support legislation to prohibit the manufacture, import, sale and use of dangerous synthetic substances that mimic marijuana, methamphetamine and heroin. • Support legislation that prevents juvenile access to alcohol and illegal drugs. • Support legislation to deter drivers from operating motor vehicles while under the influence of alcohol and drugs. • Oppose legislation to expand "early release" for low-risk serious and violent offenders without an increase in sustained funding to ensure responsible supervision by parole agents and for local agencies that provide post -release supervision. • Support legislation that provides frontline funding for police services associated with the "early release" of state prisoners as a result of state -mandated criminal justice realignment provisions. • Support legislation and funding to strengthen and enforce legal protections for all individuals who are victims of crime, including minors and victims of family violence and sexual assault. • Support legislation to maintain or increase funding for shelters, victim advocacy, trauma and crisis counseling and related mental health services, to assist victims of violent crime, especially minors and victims of family violence and sexual assault. • Support legislation and funding to coordinate homeland security programs, training and emergency response efforts among federal, state, and local governments with clearly defined roles and responsibilities. 6 • Support legislation and funding for Urban Area Security Initiative ("UASI") and other funding initiatives administered by the Department of Homeland Security to enhance the City's ability to respond to regional or national threats. • Support legislation and funding to secure adequate frequencies and communications systems for multi jurisdictional connectivity for public safety and protect the frequencies from intrusion. • Support legislation to increase Emergency Management Performance grant funding retaining flexibility in use of funds for emergency preparedness training, disaster events and disaster communication efforts. • Support legislation and funding to treat and assist the needs of at -risk juvenile offenders and juveniles placed on court-ordered formal probation. • Support legislation and funding for programs that protect youth from tobacco, alcohol and drug use, and related prevention and intervention programs including gang prevention and after-school programs. City -Specific Policy Statements: • Resolution No. 97-87 — Support legislation and funding to promote and preserve the ability of local government to control public safety issues in their communities. (2015 — Oppose AB 718 (Chu): Vehicle Use for Human Habitation) • Resolution No. 02-71 — Support legislation and funding for the Emergency Alert System to inform the public of Amber Alerts and related information. • Resolution Nos. 02-73 and 04-22 — Support legislation and funding for public dissemination of information by the Department of Justice pursuant to Megan's Law. • Resolution No. 06-17 — Support legislation and funding to improve interactions between wireless service providers and law enforcement during emergency situations. • Minute Order (9/22/92) — Support legislation that provides municipal immunity for high speed pursuits. • Minute Order (1/11/94) — Support legislation that strengthens anti -pornography laws. • Minute Order (8/9/94) — Support legislation and funding for graffiti abatement programs. REVENUE AND TAXATION General Area of Review: Finance administration, taxation reform, general and special revenue and revenue sources at the federal, state and local levels. General Policy Statements: • Support legislation and funding for the preservation and enhancement of the City's ability to generate and retain sales and use tax revenue, and local point-of-sale revenue allocations. • Oppose legislation to reduce or remove tax-exempt status of municipal bonds. • Oppose legislation to alter the manner by which transient occupancy taxes are calculated and collected to the City's detriment. • Support legislation and funding that preserves and enhances a positive business climate and maintains and grows the business tax base. City -Specific Policy Statements: 7 • Resolution No. 91-26 — Support legislation that limits the ability to redistribute existing revenue sources amongst schools, cities, counties and special districts as a solution to address service levels. • Resolution No. 95-90 — Support legislation that ensures the equitable distribution of sales tax revenue between the state and local government, specifically cities. • Resolution No. 96-62 — Oppose legislation that restricts cities from generating new development revenues and erodes revenue generation and taxing authority of local government. • Resolution No. 02-26 — Oppose legislation limiting the ability of cities to decide how sales tax revenues are distributed for local vital and essential services, including police and fire protection, street repair and lighting, libraries, parks and other services. • Resolution No. 03-27 — Support legislation that preserves the ability to allocate revenue from the Indian Gaming Special Distribution Fund to local governments impacted by tribal gaming. • Resolution Nos. 91-41, 03-137, 08-82 and 10-22 — Support legislation that requires voter approval before the state can appropriate local tax funds to fund state operations and responsibilities or outwardly prohibits the borrowing or taking of such funds. • Resolution No. 04-64 — Oppose legislation diluting the amount of funds to counties and cities to mitigate impacts from tribal gaming. • Resolution Nos. 02-123 and 12-67 — Support legislation and funding that enhances or preserves current level of Vehicle License Fees (VLF) and protects VLF allocation to newly incorporated cities and cities with inhabited annexations that rely on VLF revenues. • Resolution No. 10-56 — Support legislation that provides tax benefits as an incentive for people to utilize public transit to commute to work. • Resolution Nos. 11-15 and 12-26 — Support legislation and funding that provides alternatives to the dissolution of redevelopment agencies in California. TRANSPORTATION, COMMUNICATION AND PUBLIC WORKS General Area of Review: Transportation, construction, telecommunications and general public works related areas. General Policy Statements: • Support legislation to ensure the City receives its fair share of transportation revenue and increase funding for local transportation and transit programs and projects. • Support legislation to protect dedicated transportation -related tax revenues and enhance the ability of local agencies to finance local transportation programs and facilities, including the gas tax and bond funds. • Support legislation that gives priority to self-help and "super" self-help counties when allocating bond funding and other transportation funding mechanisms. • Support legislation to improve access and funding to public transportation. • Support legislation and funding mechanisms that support and encourage the use of transit and non -motorized transportation. • Support legislation that enhances the safety of city streets and arterials for vehicular, bicycle, and pedestrian traffic. • Support legislation that will reduce traffic congestion and support regional transportation programs. 8 • Support legislation and funding opportunities for upgrades and/or separations for at - grade crossings. • Support legislation that increases local flexibility in the allocation of transportation capital funds. • Support legislation that encourages the use of design -build methods to facilitate a faster, stream -lined approach to project delivery. • Oppose legislation to eliminate or restrict the use of Riverside County State Improvement Transportation Funds, federal transportation funding, Measure A, or Gas Tax funding for local transportation projects City -Specific Policy Statements: • Resolution No. 90-56 — Support legislation that creates flexibility for the use of all available State revenues for the maintenance and improvement of highway and mass transit projects without reducing funds for other state programs. • Resolution No. 97-79 — Support legislation and funding that ensures trucks entering and traveling through California meet U.S. safety and environmental standards. • Resolution No. 99-66 — Support legislation to allow state and local government agencies to use private architects and engineers thereby supporting the Fair Competition and Taxpayer Savings Act. • Resolution No. 04-23 — Oppose legislation that will limit or impose restrictions on the City compromising its ability to properly control, operate and maintain SR 79N and SR 79S. • Resolution No. 04-54 — Support legislation and funding for federal transportation infrastructure and programs. (2015 — Support SB 16 (Beall): Transportation Funding) • Resolution No. 04-127 — Support legislation and funding to improve local, state and federal infrastructure including highways, bridges, railways, transit systems, airports, harbors, water, and wastewater systems. • Resolution 09-36 — Support legislation and funding for the Federal Safe Routes to School (SRTS) program pursuant to the Safe, Accountable, Flexible, Efficient Transportation Equity Act, including funding for crossing guards, engineering improvements around schools, traffic calming measures, improved street crossings, sidewalks, bike lanes, and walkways to create safer routes to school. • Resolution No. 07-26 — Support legislation providing expedited review of projects by the Department of Transportation where local funds have been contributed towards a state highway project by local or regional agencies. • Minute Order (3/25/14) — Support legislation and funding that provides for bicycle and pedestrian infrastructure. 9 Item No. 8 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Michael Heslin, Director of Information Technology & Support Services DATE: January 10, 2017 SUBJECT: Award a Consultant Services Agreement with Triad Consulting & System Design Group, LLC for Design, Vendor Selection, and Project Management Services for a Surveillance System RECOMMENDATION: That the City Council: 1. Award a three-year Consultant Services Agreement with Triad Consulting & System Design Group, LLC, in an amount not to exceed $153,150, for Design, Vendor Selection, and Project Management Services for a Surveillance System; 2. Authorize the City Manager to approve Contract Change Orders up to 10% of the contract amount of $15,315. BACKGROUND: The consultant will conduct a comprehensive review of the existing equipment and related systems to identify effectiveness and any deficiencies within the current system(s) and processes. The City's existing camera systems consists of 143 cameras at eight public facilities and over 20 traffic intersections. The existing systems operate on multiple software systems, retention policies, and networks. The consultant will develop a strategic plan to utilize existing cameras and standardize the surveillance system software to better meet the citywide needs and to improve upon its business practices. In addition, the consultant will evaluate and design camera systems at 12 identified public facilities where new cameras will need to be installed and integrated into the new system. Design specifications for a complete, optimized, separate survelliance network will be developed along with contract requirements for managed services and full system support. Working with the City, the consultant will assist in the surveillance system vendor selection and provide project management services. On November 18, 2016, the City solicited a Request for Proposal (RFP) via the City's online bidding system, PlanetBids. On December 2, 2016, a total of six vendors submitted a responsive proposal. The most qualified bidder was Triad Consulting & System Design Group, LLC, from Corona, California, in the amount of $153,150. The solicitation did include the Local Vendor Preference Ordinance language as adopted in July 2012. There were no local bidders. FISCAL IMPACT: Adequate funds have been budgeted in the Capital Improvement Program Fiscal Years 2017-2021. ATTACHMENTS: Agreement AGREEMENT FOR CONSULTANT SERVICES BETWEEN CITY OF TEMECULA AND TRIAD CONSULTING & SYSTEM DESIGN GROUP, LLC DESIGN, VENDOR SELECTION, AND PROJECT MANAGEMENT SERVICES FOR A SURVEILLANCE SYSTEM THIS AGREEMENT is made and effective as of January 10, 2017, between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Triad Consulting & System Design Group, a Corporation (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on January 10, 2017, and shall remain and continue in effect until tasks described herein are completed, but in no event later than January 10, 2020, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES Consultant shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. 3. PERFORMANCE Consultant shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. PAYMENT a. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed Hundred Fifty -Three Thousand, One Hundred Fifty Dollars and No Cents ($153,150.00), plus 10% Contingency if applicable of Fifteen Thousand Three Hundred Fifteen Dollars and No Cents ($15,315.00) for a total Agreement amount of One Hundred Sixty -Eight Thousand, Four Hundred Sixty -Five Dollars and no cents ($168,465.00) for the total term of this agreement unless additional payment is approved as provided in this Agreement. b. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager . Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. The City Manager may approve additional work up to ten percent (10%) of the amount of the Agreement as approved by City Council. Any additional work in excess of this amount shall be approved by the City Council. c. Consultant will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the City disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of Fifty Dollars ($50) in such form as approved by the Director of Finance. 5. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 6. DEFAULT OF CONSULTANT a. The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. b. If the City Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 7. OWNERSHIP OF DOCUMENTS a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 8. INDEMNIFICATION The Consultant agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 9. INSURANCE REQUIREMENTS Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. a. broad as: 00 01 11 85 or 88. Minimum Scope of Insurance. Coverage shall be at least as 1) Insurance Services Office Commercial General Liability form No. CG 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Consultant has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. 4) Professional Liability Insurance shall be written on a policy form providing professional liability for the Consultant's profession. b. Minimum Limits of Insurance. Consultant shall maintain limits no less than: 1) General Liability: One Million Dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One Million Dollars ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One Million Dollars ($1,000,000) per accident for bodily injury or disease. 4) Professional Liability Coverage: One Million Dollars ($1,000,000) per claim and in aggregate. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state in substantial conformance to the following: If the policy will be canceled before the expiration date the insurer will notify in writing to the City of such cancellation not Tess than thirty (30) days' prior to the cancellation effective date. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Consultant shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Consultant's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 10. INDEPENDENT CONTRACTOR a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 11. LEGAL RESPONSIBILITIES The Consultant shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section. 12. RELEASE OF INFORMATION a. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. b. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. 13. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: To Consultant: 14. ASSIGNMENT City of Temecula Attn: City Manager 41000 Main Street Temecula, CA 92590 Triad Consulting & System Design Group, LLC Attn: Gregory W. Brandon 2925 Mira Vista Way Corona, CA 92881 The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant. 15. LICENSES At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 16. GOVERNING LAW The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 17. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Consultant, or Consultant's sub -contractors for this project, during his/her tenure or for one year thereafter. The Consultant hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Consultant or Consultant's sub -contractors on this project. Consultant further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 18. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 19. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA TRIAD CONSULTING & SYSTEM DESIGN GROUP, LLC (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Maryann Edwards, Mayor Gregory Brandon, Principal ATTEST: By: By: Randi Johl, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT Michael Ulwelling, Managing Director Triad Consulting & System Design Group, LLC Gregory Brandon 2925 Mira Vista Way Corona, CA 92881 Phone: (949) 943-9422 gbrandon@triadsdg.com PM Initials: Date: EXHIBIT A Tasks to be Performed The specific elements (scope of work) of this service include: I. SCOPE OF SERVICES A. The Proponent shall conduct a comprehensive review of the existing equipment and related systems to identify effectiveness and any deficiencies within the current system(s) and processes. B. The Proponent shall evaluate the City's support to existing cameras on multiple software systems, retention policies, and HP networks. City cameras currently reside on Lenel LNVR\Skypoint, Ocularis, Leverage, and Surveillix NVR. The City has five (5) recorders in different locations with capacity based retention. C. The Proponent shall develop a plan to utilize existing cameras and standardize the surveillance system software to better meet the citywide needs and to improve upon its business practices. Existing cameras provide service to traffic intersections, city facilities, and parks. Below is a listing of existing camera locations. Facility Carreras Site Address Pat Birdsall Sports Park Temecula Library Temecula Parking Structure Community Recreation Center Margarita Recreation Center (MRC) Children's Museum Civic Center Traffic Cameras Field Operations Center 10 32380 Deer Hollow Way 11 30600 Pauba Rd. 21 41000 Main St. 1 30875 Rancho Vista Rd. 10 29119 Margarita Rd. 3 42081 Main St. 51 41000 Main St. 29 Temecula City Limits 7 43200 Business Park Dr. D. The Proponent shall evaluate and design camera systems locations below where new cameras will need to be installed and integrated into the new system. The initial identified sites are a starting point for future expansion. Not all future sites have been identified, but will be contained within the geographical boundaries of the City of Temecula. Facility Future Library Parking Expansion Old Town Theater Temecula Community Center Future Sam Hicks Playground Future Temecula Park and Ride Margarita Park Special Needs Playground Future Senior Citizen Fitness Lot CRC camera expansion Reagan Sports Park Skate Park Duck Pond Cameras unk unk unk unk none unk unk unk unk unk unk unk Site Address 30600 Pauba Rd. 42051 Main St. 28816 Pujol St. 28314 Mercedes St. 30100 Temecula Pkwy. 29119 Margarita Rd. 29119 Margarita Rd. 29119 Margarita Rd. 30875 Rancho Vista Rd. 30875 Rancho Vista Rd. 30875 Rancho Vista Rd. 28250 Ynez Rd. E. The Capital Improvement Program (CIP) Citywide Surveillance Cameras Project is Development Impact Fee (DIF) funded with nearly one-third of the $1,187,500 sunsetting on June 30, 2017. The Proponent shall ensure the City meets this deadline and does not lose any funds. The Proponent services shall also be paid from the CIP thereby reducing the amount sunsetting June 30, 2017. F. Evaluation of Current System(s) and Processes i. The Proponent shall interview all staff relevant to the current system and other associated systems to assess the requirements of the new system and to identify opportunities for the integration from other applications. ii. The Proponent shall review, evaluate and document the existing business processes and requirements associated with the current system and all other associated applications or other potential applications currently being used by the City or being considered by the City. iii. The Proponent, following the business process review, shall make recommendations on how the City's business processes and policies can be improved and incorporate these recommendations within the selection process of the replacement system. iv. Following the interviews with staff and the business process review, the Proponent shall prepare: 1. A City needs assessment 2. A retention and storage policy 3. Functional requirements for the standardized software 4. Design specifications for a complete optimized separate surveillance network 5. Contract requirements for managed services / full system support 6. Design drawings of new and existing camera locations 7. A written strategic plan\master plan A. Prepare RFP Document and perform Bid Solicitation i. Utilizing the information obtained, the Proponent shall create technical and functional requirements and design specifications. ii. The Proponent shall prepare a list of all potential vendors. iii. The Proponent shall prepare vendor evaluation criteria. iv. The Proponent shall prepare the RFP document and establish deadlines for submittal. B. Perform Vendor Evaluation and Selection i. The Proponent shall coordinate the City in the RFP review process. ii. The Proponent shall coordinate and facilitate on-site presentations, demonstrations and interviews with the short-listed vendors under final consideration. iii. The Proponent shall facilitate the City in the selection of the vendor. iv. Once the vendor has been selected, the Proponent shall provide all project management services. C. Contract Negotiations i. The Proponent shall assist the City in its contract negotiations with the selected vendor. D. Project Management i. The Proponent shall provide project management services through the implementation process, based on the scope of work and plan provided by the vendor. ii. The Proponent shall provide a project plan and schedule which shall include a kick off meeting and a method to identify milestones and communicate statuses. iii. The Proponent shall develop a quality control plan outlining how the project results will be tested in order to verify that the system implementation meets the project scope. This plan shall provide for tests at designated critical times during the project. iv. The Proponent shall review, manage, and approve any change orders if deemed necessary. v. Upon completion of the project the Proponent shall provide a report to the City that the successfully implemented system is operational pursuant to established scope of work and the terms of the contract. vi. The Proponent shall perform project management and expend required funds by sunset date. The first due date will be June 30, 2017. Future dates will be identified in assessment. The Proponent services and the new citywide surveillance system will both be funded by the CIP. E. Project Schedule Proponent begin Services January 17, 2017 Design Phase 'Vendor Selection Phase February 2017 Vendor Begin Services March 2017 April — May 2017 WORK PLAN Triad Consulting proposes to perform the following tasks for the City of Temecula project Design, Vendor Selection, and Project Management for a Citywide Surveillance System: DEMONSTRATES UNDERSTANDING THAT: Existing System and Process Review Phase A Meet with City of Temecula project stakeholders to review project scope, objectives, and video surveillance system requirements. Triad Consulting recommends that potential stakeholders include personnel from all departments that are operationally impacted by the expansion of video surveillance (such as PD, IT, and public works) so that we will a) understand the use of the video scene parameters that City wishes to capture (i.e. Is the video imagery used for surveillance, forensics, facial recognition, etc.) to determine the number of pixels per foot of the horizontal field-of-view (FOV) required, b) what it is the available bandwidth at each location and any IT standards that need to be adhered to in design, and c) integration, maintenance, implementation, operational concerns in selecting the most -cost effective solution that meets the City's requirements. Triad Consulting expects to have up to four meetings with various stakeholder groups to fully define system requirements. B. Review Relevant Reference Documents (as available). Documentation that Triad Consulting would like to review prior to field surveys include: the City's policies and procedures as they relate to video surveillance as well as security in general; as - built drawings of the existing video surveillance systems; floor plans, site plans, or aerial photos of proposed new locations. C. Prepare for and conduct detailed site surveys to confirm camera locations, sight lines, fields of view, and available power at existing and proposed new facilities and locations. To expedite this task, senior system engineer and project manager Jerry Buck, PSP will survey the existing facilities while senior system engineer Dave Skusek, PSP and associate designer Danny Lopez will survey the proposed new facilities. Because of the additional information that must be gathered and notated the proposed new sites require a two -person assessment team. D. Conduct a nighttime site survey of the proposed new locations to verify acceptable nighttime lighting conditions. E Conduct product research and develop options and alternatives for the video surveillance systems that cost effectively meet the requirements of the City. F. Prepare a needs analysis report containing functional requirements and operational enhancements recommended for the expansion of video surveillance into a Citywide surveillance system. Design Phase A Triad Consulting will begin this phase with a meeting to receive of the needs analysis report review comments. B. Prepare fully integrated technical specifications, drawings including device locations, fields of view, mounting details, and single line diagrams (in AutoCAD format). Prepare implementation cost estimates of project designs. D. Conduct design review meeting of design documents. E Prepare list of potential vendors and vendor evaluation criteria. F. Prepare RFP documentation and submittal deadline. G During design process create an electronic security master plan to provide City with a strategic road map for the type of technology and systems to be implemented. Vendor Evaluation and Selection A. Coordinate with the City in the RFP review process. B. Coordinate and act as City's subject matter expert in vendor short-list interviews. C. Provide recommendations on the most favorable vendor. D. Assist the City in contract negotiations with the vendor. Project Management A Schedule and lead pre -construction meeting including a review with vendor project manager of requirements contained in technical specifications including sections pertaining to project schedule and milestones, submittal package and shop drawing submission, system network security protocols, system testing obligations, and as -built drawing requirements. B. Schedule and lead weekly progress meeting with vendor project managers and associated City stakeholders. O Review of vendor material submittal and shop drawing package, to verify conformance with RFP bid documents. D. Respond to requests for information and change order request E Monitor video surveillance system installation with periodic on-site observation visits. If discovered, Triad Consulting will notify the City of any vendor failure to meet the project performance requirements. F. Observe final acceptance testing and develop a test punch list. Re -testing beyond reasonable punch list items that may become necessary due to failure of the system to operate properly, or caused by incomplete installation at the time testing is scheduled may be treated as extra services. G Review contractor provided as -built information for quality. H. Provide the City with a project close-out report documenting operational status of the video surveillance system. EXHIBIT B Payment Rates and Schedule See Attached Payment Schedule and Hourly Rate Sheet. CITY OF TEMECULA - Exhibit B DESIGN, VENDOR SELECTION, AND PROJECT MANAGEMENT SERVICES FOR A CITYWIDE SURVEILLIANCE SYSTEM PRICING SHEET Name of Company: TRIAD ITEM DESCRIPTION HERE Description Extended Price Perform Review of Existing City Assets, Procedures, and Policies $39,030.00 - Review of the existing equipment and related systems - Evaluate existing system and cameras - Additional associated Cost Delivery of $69.040.00 - City needs assessment - Retention and storage policy - Functional requirements for the standardized software - Design specifications for a surveillance network - Contract requirements for managed services/system support - Design drawings of new and existing camera locations - Written strategic plan\master plan Prepare RFP Document and perform Bid Solicitation $0.00 Perform Vendor Evaluation and Selection $8,020.00 Contract Negotiations $0.00 Project Management $37,060.00 Additional Costs associated with the System - Please itemize $0.00 -We have created support spread sheets that detail price by task and staff. - Support spreadsheets can be found after this form. Subtotal $153,150.00 Sales Tax (9%) CA Electronic Waste Recycling Fee Delivery Fees Total Price (This is the price to enter into PlanetBids) A $153,150.00 TRIAD CONSULTING ENGINEERING FEE ESTIMATE DETAILED ENGINEERING FEE ESTIMATE BASIC ENGINEERING SERVICES PROJECT SUMMARY 4.„4,0t, TRIAD CONSULTING SYSTEM DESIGN GROUP (ENGINEERING PHASE DESCRIPTION STAFF ASSIGNMENTS PRINCIPAL Hourly Rate $190 SR. SECURITY CONSULTANT Hourly Rate $170 PM/SR. SYSTEM ENGINEER Hourly Rate $160 SR. SYSTEM ENGINEER Hourly Rate $160 Hourly Rate $135 ASSOCIATE DESIGNER Hourly Rate $100 TECHICAL SERVICES Hourly Rate $90 CORDINA T ION ADMIN Hourly Rate S60 PHASE HOURS PHASE COST EVALUATION OF SYSTEMS & PROCESSES 22 23 83 76 0 55 0 0 259 39030 DESIGN DRAWINGS AND SPEC DEVELOPMENT 32 0 88 96 0 200 0 0 _ 416 55520 ELECTRONIC SECURITY MASTER PLAN 8 48 _ 12 12 0 0_ 0 0 80 13520 PROJECT MANAGEMENT 14 0 78 112 0 40 0 0 244 37060 RFP PACKAGEJPROPOSAL EVALIINTERVIEWNENDOR SELECT 6 0 31 12 0 0 0 0 49 8.020 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL HOURS 82 71 292 308 0 295 0 0 1048 TOTAL COST $15.5801 $12.070 $46.720 $49.280 $0 $29.500 $0 $0 $153,150 $153.150 Page 1 of 1 CONFIDENTIAL INFORMATION 12/20/2016 Item No. 9 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jennifer Hennessy, Finance Director DATE: January 10, 2017 SUBJECT: Adopt Resolutions and Authorize Execution of Related Agreements and Documents for the Implementation of a Local Transaction and Use Tax (Measure S) PREPARED BY: Jennifer Hennessy, Finance Director RECOMMENDATION: That the City Council: 1. Adopt a resolution entitled: RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING THE MAYOR TO EXECUTE AGREEMENTS WITH THE STATE BOARD OF EQUALIZATION FOR IMPLEMENTATION OF A LOCAL TRANSACTIONS AND USE TAX 2. Adopt a resolution entitled: RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING THE EXAMINATION OF TRANSACTIONS (SALES) AND USE TAX RECORDS 3. Adopt a resolution entitled: RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING THE CITY MANAGER TO EXECUTE ON BEHALF OF THE CITY CERTAIN AGREEMENTS AND DOCUMENTS WITH THE STATE BOARD OF EQUALIZATION FOR IMPLEMENTATION OF A LOCAL TRANSACTIONS AND USE TAX BACKGROUND: On November 8, 2016, the voters of the City of Temecula passed and adopted Ordinance No. 16-06, imposing a Transactions and Use Tax (Measure S) to be administered by the State Board of Equalization (SBOE). Effective April 1, 2017, Measure S imposes a 1.0% transactions tax on the gross receipts of any retailer from the sale of tangible personal property sold within the city limits. In addition, an excise tax of 1% is imposed on the storage, use or other consumption in the City of tangible personal property purchased from any retailer. As noted in Section 3.18.040 of the Ordinance, the City shall contract with the SBOE to perform all functions incident to the administration and operation of Measure S. The attached Resolution authorizes the Mayor to execute all necessary agreements and documentation required by the SBOE. Additionally, Section 7056 of the Revenue and Taxation Code sets forth certain requirements and conditions for the disclosure of SBOE records and establishes criminal penalties for the unlawful disclosure of information contained in or derived from, the transactions and use tax records. The attached Resolution authorizes the following staff positions and consultants to have access to the confidential sales and use tax information, as necessary to perform their specific government function: • City Manager • Assistant City Manager • Finance Director • Revenue Manager • Budget Manager • Economic Development Analyst • HdL Companies The City utilizes the services of HdL Companies to provide sales and use tax auditing and consulting. HdL Companies monitors and analyzes sales and use tax revenue for the City, ensuring that tax receipts are allocated correctly. FISCAL IMPACT: Measure S is estimated to generate approximately $23 million in discretionary City revenue per year. ATTACHMENTS: 1. Resolution Authorizing Mayor to Execute Agreements 2. Resolution Authorizing Examination of Transactions (Sales) and Use Tax Records 3. Resolution Authorizing City Manager to Execute Agreement and Documents RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING THE MAYOR TO EXECUTE AGREEMENTS WITH THE STATE BOARD OF EQUALIZATION FOR IMPLEMENTATION OF A LOCAL TRANSACTIONS AND USE TAX THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, on July 26, 2016, the City Council approved Resolution No. 16-48 which called an election for November 8, 2016 and submitted to the voters at that election Ordinance No. 16-06 amending the City Municipal Code and providing for a local transactions and use tax; and WHEREAS, the State Board of Equalization (Board) administers and collects the transactions and use taxes for all applicable jurisdictions within the state; and WHEREAS, the Board will be responsible to administer and collect the transactions and use tax for the City; and WHEREAS, the Board requires that the City enter into a "Preparatory Agreement" and an "Administration Agreement" prior to implementation of said taxes, and Whereas, the Board requires that the City Council authorize the agreements; NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Temecula that the "Preparatory Agreement" attached as Exhibit A and the "Administrative Agreement" attached as Exhibit B are hereby approved and the Mayor is hereby authorized to execute each agreement. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 10th day of January, 2017. Maryann Edwards, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 17- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 10th day of January, 2017, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk EXHIBIT A AGREEMENT FOR PREPARATION TO ADMINISTER AND OPERATE CITY'S TRANSACTIONS AND USE TAX ORDINANCE In order to prepare to administer a transactions and use tax ordinance adopted in accordance with the provision of Part 1.6 (commencing with Section 7251) of Division 2 of the Revenue and Taxation Code, the City of , hereinafter called City, and the STATE BOARD OF EQUALIZATION, hereinafter called Board, do agree as follows: 1. The Board agrees to enter into work to prepare to administer and operate a transactions and use tax in conformity with Part 1.6 of Division 2 of the Revenue and Taxation Code which has been approved by a majority of the electors of the City and whose ordinance has been adopted by the City. 2. City agrees to pay to the Board at the times and in the amounts hereinafter specified all of the Board's costs for preparatory work necessary to administer the City's transactions and use tax ordinance. The Board's costs for preparatory work include costs of developing procedures, programming for data processing, developing and adopting appropriate regulations, designing and printing forms, developing instructions for the Board's staff and for taxpayers, and other appropriate and necessary preparatory costs to administer a transactions and use tax ordinance. These costs shall include both direct and indirect costs as specified in Section 11256 of the Government Code. 3. Preparatory costs may be accounted for in a manner which conforms to the internal accounting and personnel records currently maintained by the Board. The billings for costs may be presented in summary form. Detailed records of preparatory costs will be retained for audit and verification by the City. 4. Any dispute as to the amount of preparatory costs incurred by the Board shall be referred to the State Director of Finance for resolution, and the Director's decision shall be final. 5. Preparatory costs incurred by the Board shall be billed by the Board periodically, with the final billing within a reasonable time after the operative date of the ordinance. City shall pay to the Board the amount of such costs on or before the last day of the next succeeding month following the month when the billing is received. 6. The amount to be paid by City for the Board's preparatory costs shall not exceed one hundred seventy-five thousand dollars ($175,000) (Revenue and Taxation Code Section 7272.) 1 7. Communications and notices may be sent by first class United States mail. Communications and notices to be sent to the Board shall be addressed to: State Board of Equalization P.O. Box 942879, MIC: 27 Sacramento, California 94279-0027 Attention: Administrator, Local Revenue Branch Communications and notices to be sent to City shall be addressed to: 8. The date of this agreement is the date on which it is approved by the Department of General Services. This agreement shall continue in effect until the preparatory work necessary to administer City's transactions and use tax ordinance has been completed and the Board has received all payments due from City under the terms of this agreement. CITY OF STATE BOARD OF EQUALIZATION By By (Signature) Administrator (Typed Name) (Title) (Rev. 11/16) 2 EXHIBIT B AGREEMENT FOR STATE ADMINISTRATION OF CITY TRANSACTIONS AND USE TAXES The City Council of the City of has adopted, and the voters of the City of (hereafter called "City" or "District") have approved by the required majority vote, the City of Transactions and Use Tax Ordinance (hereafter called "Ordinance"), a copy of which is attached hereto. To carry out the provisions of Part 1.6 of Division 2 of the Revenue and Taxation Code and the Ordinance, the State Board of Equalization, (hereinafter called the `Board") and the City do agree as follows: ARTICLE I DEFINITIONS Unless the context requires otherwise, wherever the following terms appear in the Agreement, they shall be interpreted to mean the following: 1. "District taxes" shall mean the transactions and use taxes, penalties, and interest imposed under an ordinance specifically authorized by Revenue and Taxation code Section , and in compliance with Part 1.6, Division 2 of the Revenue and Taxation Code. 2. "City Ordinance" shall mean the City's Transactions and Use Tax Ordinance referred to above and attached hereto, Ordinance No. , as amended from time to time, or as deemed to be amended from time to time pursuant to Revenue and Taxation Code Section 7262.2. ARTICLE II ADMINISTRATION AND COLLECTION OF CITY TAXES A. Administration. The Board and City agree that the Board shall perform exclusively all functions incident to the administration and operation of the City Ordinance. B. Other Applicable Laws. City agrees that all provisions of law applicable to the administration and operation of the State Sales and Use Tax Law which are not inconsistent with Part 1.6 of Division 2 of the Revenue and Taxation Code shall be applicable to the administration and operation of the City Ordinance. City agrees that money collected pursuant to the City Ordinance may be deposited into the State Treasury to the credit of the Retail Sales Tax Fund and may be drawn from that Fund for any authorized purpose, including making refunds, compensating and reimbursing the Board pursuant to Article IV of this Agreement, and transmitting to City the amount to which City is entitled. C. Transmittal of money. 1. For the period during which the tax is in effect, and except as otherwise provided herein, all district taxes collected under the provisions of the City Ordinance shall be transmitted to City periodically as promptly as feasible, but not less often than twice in each calendar quarter. 2. For periods subsequent to the expiration date of the tax whether by City's self-imposed limits or by final judgment of any court of the State of California holding that City's ordinance is invalid or void, all district taxes collected under the provisions of the City Ordinance shall be transmitted to City not less than once in each calendar quarter. 3. Transmittals may be made by mail or electronic funds transfer to an account of the City designated and authorized by the City. A statement shall be furnished at least quarterly indicating the amounts withheld pursuant to Article IV of this Agreement. D. Rules. The Board shall prescribe and adopt such rules and regulations as in its judgment are necessary or desirable for the administration and operation of the City Ordinance and the distribution of the district taxes collected thereunder. E. Preference. Unless the payor instructs otherwise, and except as otherwise provided in this Agreement, the Board shall give no preference in applying money received for state sales and use taxes, state -administered local sales and use taxes, and district transactions and use taxes owed by a taxpayer, but shall apply moneys collected to the satisfaction of the claims of the State, cities, counties, cities and counties, redevelopment agencies, other districts, and City as their interests appear. (Rev. 11-16) 2 F. Security. The Board agrees that any security which it hereafter requires to be furnished by taxpayers under the State Sales and Use Tax Law will be upon such terms that it also will be available for the payment of the claims of City for district taxes owing to it as its interest appears. The Board shall not be required to change the terms of any security now held by it, and City shall not participate in any security now held by the Board. G. Records of the Board. When requested by resolution of the legislative body of the City under section 7056 of the Revenue and Taxation Code, the Board agrees to permit authorized personnel of the City to examine the records of the Board, including the name, address, and account number of each seller holding a seller's permit with a registered business location in the City, pertaining to the ascertainment of transactions and use taxes collected for the City. Information obtained by the City from examination of the Board's records shall be used by the City only for purposes related to the collection of transactions and use taxes by the Board pursuant to this Agreement. H. Annexation. City agrees that the Board shall not be required to give effect to an annexation, for the purpose of collecting, allocating, and distributing District transactions and use taxes, earlier than the first day of the calendar quarter which commences not less than two months after notice to the Board. The notice shall include the name of the county or counties annexed to the extended City boundary. In the event the City shall annex an area, the boundaries of which are not coterminous with a county or counties, the notice shall include a description of the area annexed and two maps of the City showing the area annexed and the location address of the property nearest to the extended City boundary on each side of every street or road crossing the boundary. ARTICLE III ALLOCATION OF TAX A. Allocation. In the administration of the Board's contracts with all districts that impose transactions and use taxes imposed under ordinances, which comply with Part 1.6 of Division 2 of the Revenue and Taxation Code: (Rev. 11-16) 3 1. Any payment not identified as being in payment of liability owing to a designated district or districts may be apportioned among the districts as their interest appear, or, in the discretion of the Board, to all districts with which the Board has contracted using ratios reflected by the distribution of district taxes collected from all taxpayers. 2. All district taxes collected as a result of determinations or billings made by the Board, and all amounts refunded or credited may be distributed or charged to the respective districts in the same ratio as the taxpayer's self -declared district taxes for the period for which the determination, billing, refund or credit applies. B. Vehicles, Vessels, and Aircraft. For the purpose of allocating use tax with respect to vehicles, vessels, or aircraft, the address of the registered owner appearing on the application for registration or on the certificate of ownership may be used by the Board in determining the place of use. ARTICLE IV COMPENSATION The City agrees to pay to the Board as the Board's cost of administering the City Ordinance such amount as is provided for by law. Such amounts shall be deducted from the taxes collected by the Board for the City. ARTICLE V MISCELLANEOUS PROVISIONS A. Communications. Communications and notices may be sent by first class United States mail to the addresses listed below, or to such other addresses as the parties may from time to time designate. A notification is complete when deposited in the mail. (Rev. 11-16) 4 Communications and notices to be sent to the Board shall be addressed to: State Board of Equalization P.O. Box 942879, MIC: 27 Sacramento, California 94279-0027 Attention: Administrator Local Revenue Branch Communications and notices to be sent to the City shall be addressed to: Unless otherwise directed, transmittals of payment of District transactions and use taxes will be sent to the address above. B. Term. The date of this Agreement is the date on which it is approved by the Department of General Services. The Agreement shall take effect on April 1, 2017. This Agreement shall continue until December 31 next following the expiration date of the City Ordinance, and shall thereafter be renewed automatically from year to year until the Board completes all work necessary to the administration of the City Ordinance and has received and disbursed all payments due under that Ordinance. C. Notice of Repeal of Ordinance. City shall give the Board written notice of the repeal of the City Ordinance not less than 110 days prior to the operative date of the repeal. (Rev. 11-16) 5 ARTICLE VI ADMINISTRATION OF TAXES IF THE ORDINANCE IS CHALLENGED AS BEING INVALID A. Impoundment of funds. 1. When a legal action is begun challenging the validity of the imposition of the tax, the City shall deposit in an interest-bearing escrow account, any proceeds transmitted to it under Article II. C., until a court of competent jurisdiction renders a final and non -appealable judgment that the tax is valid. 2. If the tax is determined to be unconstitutional or otherwise invalid, the City shall transmit to the Board the moneys retained in escrow, including any accumulated interest, within ten days of the judgment of the trial court in the litigation awarding costs and fees becoming final and non - appealable. B. Costs of administration. Should a final judgment be entered in any court of the State of California, holding that City's Ordinance is invalid or void, and requiring a rebate or refund to taxpayers of any taxes collected under the terms of this Agreement, the parties mutually agree that: 1. Board may retain all payments made by City to Board to prepare to administer the City Ordinance. 2. City will pay to Board and allow Board to retain Board's cost of administering the City Ordinance in the amounts set forth in Article IV of this Agreement. 3. City will pay to Board or to the State of California the amount of any taxes plus interest and penalties, if any, that Board or the State of California may be required to rebate or refund to taxpayers. (Rev. 11-16) 6 4. City will pay to Board its costs for rebating or refunding such taxes, interest, or penalties. Board's costs shall include its additional cost for developing procedures for processing the rebates or refunds, its costs of actually making these refunds, designing and printing forms, and developing instructions for Board's staff for use in making these rebates or refunds and any other costs incurred by Board which are reasonably appropriate or necessary to make those rebates or refunds. These costs shall include Board's direct and indirect costs as specified by Section 11256 of the Government Code. 5. Costs may be accounted for in a manner, which conforms to the internal accounting, and personnel records currently maintained by the Board. The billings for such costs may be presented in summary form. Detailed records will be retained for audit and verification by City. 6. Any dispute as to the amount of costs incurred by Board in refunding taxes shall be referred to the State Director of Finance for resolution and the Director's decision shall be final. 7. Costs incurred by Board in connection with such refunds shall be billed by Board on or before the 25th day of the second month following the month in which the judgment of a court of the State of California holding City's Ordinance invalid or void becomes final. Thereafter Board shall bill City on or before the 25th of each month for all costs incurred by Board for the preceding calendar month. City shall pay to Board the amount of such costs on or before the last day of the succeeding month and shall pay to Board the total amount of taxes, interest, and penalties refunded or paid to taxpayers, together with Board costs incurred in making those refunds. CITY OF STATE BOARD OF EQUALIZATION By By (Signature) Administrator (Typed Name) (Title) (Rev. 11-16) 7 RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING THE EXAMINATION OF TRANSACTIONS (SALES) AND USE TAX RECORDS THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, pursuant to Ordinance No. 16-06 of the City of Temecula hereinafter called District and Section 7270 of the Revenue and Taxation Code, the District entered into a contract with the State Board of Equalization to perform all functions incident to the administration and operation of the Transactions and Use Tax Ordinance; and WHEREAS, the District deems it desirable and necessary for authorized representatives of the District to examine confidential transactions and use tax records of the State Board of Equalization pertaining to transactions and use taxes collected by the Board for the District pursuant to that contract; and WHEREAS, Section 7056 of the Revenue and Taxation Code sets forth certain requirements and conditions for the disclosure of Board of Equalization records and establishes criminal penalties for the unlawful disclosure of information contained in or derived from, the transactions and use tax records of the Board; NOW, THEREFORE IT IS RESOLVED AND ORDERED AS FOLLOWS: Section 1. That the City Manager, Assistant City Manager, Finance Director, Revenue Manager, Budget Manager and Economic Development Analysts or other officer or employee of the District designated in writing by the City Manager to the State Board of Equalization (hereafter referred to as Board) is hereby appointed to represent the District with authority to examine transactions and use tax records of the Board pertaining to transactions and use taxes collected for the District by the Board pursuant to the contract between the District and the Board. The information obtained by examination of Board records shall be used only for purposes related to the collection of the District's transactions and use taxes by the Board pursuant to the contract. Section 2. That the City Manager, Assistant City Manager, Finance Director, Revenue Manager, Budget Manager and Economic Development Analysts or other officer or employee of the District designated in writing by the City Manager to the Board of Equalization is hereby appointed to represent the District with authority to examine those transactions and use tax records of the Board for purposes related to the following governmental functions of the District: a) City Management b) Financial/Budget Planning c) Economic Development The information obtained by examination of Board records shall be used only for those governmental functions of the District listed above. Section 3. That HdL Companies is hereby designated to examine the transactions and use tax records of the Board of Equalization pertaining to transactions and use taxes collected for the District by the Board. The person or entity designated by this section meets all of the following conditions: a) has an existing contract with the District to examine those transactions and use tax records; b) is required by that contract to disclose information contained in, or derived from those transactions and use tax records only to the officer or employee authorized under Section 1 (or Section 2) of this resolution to examine the information; c) is prohibited by that contract from performing consulting services for a retailer during the term of that contract; d) is prohibited by that contract from retaining the information contained in, or derived from those transactions and use tax records after that contract has expired. BE IT FURTHER RESOLVED that the information obtained by examination of Board records shall be used only for purposes related to the collection of District's transactions and use taxes by the Board pursuant to the contracts between the District and Board. Section 4. That this resolution supersedes all prior transactions and use tax resolutions of the City of Temecula adopted pursuant to subdivision (b) of Revenue and Taxation Section 7056. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 10th day of January, 2017. Maryann Edwards, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 17- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 10th day of January, 2017, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING THE CITY MANAGER TO EXECUTE ON BEHALF OF THE CITY CERTAIN AGREEMENTS AND DOCUMENTS WITH THE STATE BOARD OF EQUALIZATION FOR IMPLEMENTATION OF A LOCAL TRANSACTIONS AND USE TAX THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, on November 8, 2016, the voters of the City of Temecula approved Ordinance No. 16-06 amending the City Municipal Code and providing for a local transactions and use tax; and WHEREAS, the State Board of Equalization (Board) administers and collects the transactions and use taxes for all applicable jurisdictions within the state; and WHEREAS, the Board will be responsible to administer and collect the transactions and use tax for the City; and WHEREAS, the Board requires that a designated City official execute on behalf of the City certain documents and agreements prior to implementation of said taxes. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Temecula hereby authorizes the City Manager of the City of Temecula to execute on behalf of the City the following agreements and documents: 1. Jurisdiction Contact Form, Notifications and Appeals designating the City Manager and Director of Finance as the Primary and Secondary Contacts for the City; 2. Local Revenue Branch Contact Form; 3. EFT Authorization Agreement for Local Jurisdiction; and 4. Registration/Allocation Media Request. NOW, THEREFORE, BE IT FURTHER RESOLVED THAT City Council authorizes and designates the City Manager and Director of Finance as the Primary and Secondary Contacts for the City for the Jurisdiction Contact Form, Notifications and Appeals NOW, THEREFORE, BE IT FURTHER RESOLVED THAT City Council authorize the City Manager to take all necessary actions, to enter into such further agreements and execute on behalf of the City such documents as are necessary or convenient to implement the transactions and use tax ordinance and implement the administration of the collection of the transactions and use tax with the State Board of Equalization. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 10th day of January, 2017. Maryann Edwards, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 17- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 10th day of January, 2017, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk TEMECULA COMMUNITY SERVICES DISTRICT CONSENT Item No. 10 ACTION MINUTES December 13, 2016 City Council Chambers, 41000 Main Street, Temecula, California TEMECULA COMMUNITY SERVICES DISTRICT MEETING The Temecula Community Services District meeting convened at 8:03 PM CALL TO ORDER: President Jeff Comerchero ROLL CALL: DIRECTORS: Edwards, McCracken, Naggar, Rahn, Comerchero CSD PUBLIC COMMENTS (None) CSD CONSENT CALENDAR 18 Approve the Action Minutes of November 15, 2016 - Approved Staff Recommendation (5-0) Director Edwards made the motion; it was seconded by Director Rahn; and electronic vote reflected approval by Directors Edwards, McCracken, Naggar, Rahn and Comerchero. RECOMMENDATION: 18.1 That the Board of Directors approve the action minutes of November 15, 2016. 19 Approve Financial Statements for the 1st Quarter Ended September 30, 2016 - Approved Staff Recommendation (5-0) Director Edwards made the motion; it was seconded by Director Rahn; and electronic vote reflected approval by Directors Edwards, McCracken, Naggar, Rahn and Comerchero. RECOMMENDATION: 19.1 Receive and file the Financial Statements for the 1st Quarter Ended September 30, 2016; 19.2 Reduce the appropriation for Public Art Fund (198) Transfer out by $19,858 due to no project budgeted at this time. CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTORS REPORTS CSD Action Minutes 121316 1 CSD ADJOURNMENT At 8:06 PM, the Community Services District meeting was formally adjourned to Tuesday, January 10, 2017, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. Jeff Comerchero, President ATTEST: Randi Johl, Secretary [SEAL] CSD Action Minutes 121316 2 ACTION MINUTES TEMECULA CITY COUNCIL REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA DECEMBER 13, 2016 – 7:00 PM 5:30 PM - The City Council convened in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matters: 1. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(1) with respect to two matters of pending litigation: (1) Aghapy Group v. City of Temecula, Riverside County Superior Court No. MCC1601065; and (2) Michael Hill v. City of Temecula, Riverside Superior Court No. RIC1501349. 2. Performance Evaluation—City Manager. Pursuant to Government Code Section 54957 to enable the City Council to evaluate the City Manager as required by his contract and to define goals and performance objectives. 3. CONFERENCE WITH LEGAL COUNSEL—POTENTIAL LITIGATION. (Supplemental Item) The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(2) with respect to one matter of potential litigation involving the Claim of Granite Construction Co. relating to the Main Street Bridge Over Murrieta Creek (Replacement) Project (PW03-05) pursuant to the Government Claims Act. A point has been reached where, in the opinion of the City Attorney, based on existing facts and circumstances, there is a significant exposure to litigation involving the City. At 5:30 PM Mayor Naggar called the City Council meeting to order and recessed to Closed Session to consider the matters described on the Closed Session agenda. The City Council meeting convened at 7:01 PM CALL TO ORDER: Mayor Mike Naggar Prelude Music: Great Oak High School Choir Invocation: Aaron Adams Flag Salute: Council Member McCracken ROLL CALL: Comerchero, Edwards, McCracken, Rahn, Naggar Action Minutes 121316 1 PRESENTATIONS/PROCLAMATIONS Presentation of Certificate of Appreciation to Susan Miyamoto Presentation by Western Riverside Council of Governments (WRCOG) for Regional Street Light Acquisition Program Presentation by Friends of the Folds of Honor to Folds of Honor for the Scholarship Program PUBLIC COMMENTS The following individuals addressed the City Council: • Teri Biancardo • Daniel Bracamonter • PT Rothschild CITY COUNCIL REPORTS CONSENT CALENDAR 1 Waive Reading of Standard Ordinances and Resolutions - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 1.1 That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. 2 Approve the Action Minutes of November 15, 2016 - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 2.1 That the City Council approve the action minutes of November 15, 2016. Action Minutes 121316 2 3 Approve the List of Demands - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 3.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16-71 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Approve the City Treasurer's Report as of October 31, 2016 - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 4.1 That the City Council approve and file the City Treasurer's Report as October 31, 2016. 5 Approve Financial Statements for the 1st Quarter Ended September 30, 2016 - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 5.1 Receive and file the Financial Statements for the 1st Quarter Ended September 30, 2016; 5.2 Approve an appropriation of $2,000 in Fund 160 Supplemental Law Enforcement Services Fund (SLESF) Transfer out. 6 Adopt Ordinance 16-11 Amending Title 17 of the Temecula Municipal Code to Add a New Article XV (Gateway to Temecula Planned Development Overlay District -14) to Chapter 17.22 to Revise the Zoning Designation from Professional Office (PO) to Planned Development Overlay 14 (PDO -14) on an 8.79 Acre Site Generally Located on the Northwest Corner of Temecula Parkway and La Paz Road (APN 922-170-014, 922-170-015, 922-170-013, and 922-170-012) (PA14-0167), and Amending the Temecula Zoning Map (Second Reading) - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. Action Minutes 121316 3 RECOMMENDATION: 6.1 That the City Council adopt an ordinance entitled: ORDINANCE NO. 16-11 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING TITLE 17 (ZONING) OF THE TEMECULA MUNICIPAL CODE TO ADD A NEW ARTICLE XV (GATEWAY TO TEMECULA PLANNED DEVELOPMENT OVERLAY DISTRICT -14) TO CHAPTER 17.22 (PLANNED DEVELOPMENT OVERLAY ZONING DISTRICT) TO REVISE THE ZONING DESIGNATION FROM PROFESSIONAL OFFICE (PO) TO PLANNED DEVELOPMENT OVERLAY 14 (PDO -14) ON AN 8.79 ACRE SITE GENERALLY LOCATED ON THE NORTHWEST CORNER OF TEMECULA PARKWAY AND LA PAZ ROAD (APN 922-170-014, 922-170-015, 922-170-013, AND 922-170-012) (PA14-0167), AND AMENDING THE TEMECULA ZONING MAP 7 Approve Recommendation for Community Service Funding Program for Fiscal Year 2016-17 - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 7.1 That the City Council approve the Community Service Funding Ad Hoc Subcommittee's recommendation to allocate a total of $64,108 to fund 19 out of 26 grant applications received from nonprofit organizations for the Fiscal Year 2016-17 Community Service Funding Program. 8 Approve U.S. House of Representatives District Office Lease Amendment with Congressman Duncan Hunter at the Temecula Civic Center - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 8.1 That the City Council approve U.S. House of Representatives District Office Lease Amendment with Congressman Duncan Hunter to extend the lease term until January 2, 2019 at the Temecula Civic Center. Action Minutes 121316 4 9 Approve a Subordination and Intercreditor Agreement Between the City of Temecula as Housing Successor and Citibank, N.A., Regarding the Madera Vista Apartments Located at 44155 Margarita Road - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 9.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16-72 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA MAKING FINDINGS AND APPROVING SUBORDINATION AGREEMENTS WITH CITIBANK, N.A. AND THE COUNTY OF RIVERSIDE TO FACILITATE CITIBANK, N.A. AND COUNTY CONSTRUCTION LOANS FOR THE MADERA VISTA APARTMENTS DEVELOPMENT 10 Approve a Subordination Agreement Between the City of Temecula as Housing Successor and the County of Riverside Regarding the Madera Vista Apartments Located at 44155 Margarita Road - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 10.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16-73 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA MAKING FINDINGS AND APPROVING SUBORDINATION AGREEMENTS WITH CITIBANK, N.A. AND THE COUNTY OF RIVERSIDE TO FACILITATE CITIBANK, N.A. AND COUNTY CONSTRUCTION LOANS FOR THE MADERA VISTA APARTMENTS DEVELOPMENT 11 Approve the Second Amendment to the Agreement for Consulting Services with Environmental Science Associates for an Environmental Impact Report for the Proposed Cypress Ridge Development - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 11.1 That the City Council approve the Second Amendment to the Agreement for Consultant Services with Environmental Science Associates, in the amount of $12,160, for a total agreement amount of $171,910, for the preparation of an Environmental Impact Report for the proposed Cypress Ridge Development. Action Minutes 121316 5 12 Approve the Cooperative Agreement with the County of Riverside for the Administration, Design, and Construction of Rancho California Road Widening as Part of the Butterfield Stage Road — Phase III, PW15-11 - Approved Staff Recommendation (3-0-2, Council Member Comerchero and Council Member Naggar abstained) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Edwards, McCracken and Rahn with Council Member Comerchero and Council Member Naggar abstaining. RECOMMENDATION: 12.1 That the City Council approve the Cooperative Agreement with the County of Riverside for the administration, design, and construction of the Rancho California Road as part of the Butterfield Stage Road — Phase III, PW15-11. 13 Approve the Agreement for Purchase of Equipment with Crafco, Inc., for the Purchase of a Crack Sealing Machine - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 13.1 That the City Council approve the Agreement for Purchase of Equipment with Crafco, Inc., in the amount of $62,750.05, for the purchase of a Crack Sealing Machine for the Department of Public Works, Streets Maintenance Division. 14 Award a Construction Contract to L.C. Paving & Sealing, Inc., for the Ynez Road Sidewalk (Pauba Road to Portraits Lane), PW15-12 - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 14.1 Award a Construction Contract to L.C. Paving & Sealing, Inc., in the amount of $64,462, for Ynez Road Sidewalk (Pauba Road to Portraits Lane), PW15-12; 14.2 Authorize the City Manager to approve change orders not to exceed the contingency amount of $6,446.20, which is equal to 10% of the contract amount; 14.3 Make a finding that Ynez Road Sidewalk (Pauba Road to Portraits Lane), PW15-12, is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. Action Minutes 121316 6 15 Adopt a Resolution Authorizing the Approval of Master Agreement No. 08-5459F15; an Agreement Between the City of Temecula (the Administering Agency) and the State (Caltrans) for Federal -Aid Projects) - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 15.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16-74 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING THE CITY MANAGER TO EXECUTE THE MASTER AGREEMENT ADMINISTERING AGENCY -STATE AGREEMENT FOR FEDERAL -AID PROJECTS AND ALL PERTINENT PROGRAM SUPPLEMENT AGREEMENTS TO AGREEMENT NO. 08-5459F15 16 Reject All Bids for the Installation of Sam Hicks Monument Park Playground Enhancement, PW12-20 and Authorize the Department of Public Works to Re -advertise the Project for Bids - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 16.1 Reject all Construction Bids for the Installation of Sam Hicks Monument Park Playground Enhancement, PW12-20; 16.2 Authorize the Department of Public Works to re -advertise the Sam Hicks Monument Park Playground Enhancement, PW12-20 for Construction Bids. 17 Approve Plans and Specifications, and Authorize the Solicitation of Construction Bids for the Overland Drive Extension (Commerce Center Drive to Enterprise Circle West), PW16-06 - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 17.1 That the City Council approve the Plans and Specifications, and Authorize the Department of Public Works to Solicit Construction Bids for the Overland Drive Extension (Commerce Center Drive to Enterprise Circle West), PW16-06. Action Minutes 121316 7 RECESS At 8:03 PM, the City Council recessed and convened as the Temecula Community Services District Meeting and the Successor Agency to the Temecula Redevelopment Agency Meeting. At 8:38 PM, the City Council resumed with the remainder of the City Council Agenda. JOINT MEETING OF THE CITY COUNCIL/SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY BUSINESS 22 Approve a Disposition and Development Agreement for the Town Square Marketplace Development Between the Successor Agency to the Temecula Redevelopment Agency, the City of Temecula, and Town Square Marketplace Old Town, LLC. Located at APNs 922-360-004, 005, 006, 007 - Approved Staff Recommendation (5-0) Council Member Naggar made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 22.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16-75 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING A DISPOSITION AND DEVELOPMENT AGREEMENT BY AND AMONG THE CITY OF TEMECULA, SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, AND TOWN SQUARE MARKETPLACE OLD TOWN, LLC CONVEYING APPROXIMATELY ONE ACRE OF PROPERTY LOCATED ON MAIN STREET WEST OF MERCEDES STREET 22.2 That the Successor Agency to the Temecula Redevelopment Agency adopt a resolution entitled: RESOLUTION NO. SARDA 16-04 A RESOLUTION OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING A DISPOSITION AND DEVELOPMENT AGREEMENT BY AND AMONG THE CITY OF TEMECULA, SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, AND TOWN SQUARE MARKETPLACE OLD TOWN, LLC CONVEYING APPROXIMATELY ONE ACRE OF PROPERTY LOCATED ON MAIN STREET WEST OF MERCEDES STREET ADJOURNMENT OF JOINT MEETING RECONVENE TEMECULA CITY COUNCIL Action Minutes 121316 8 PUBLIC HEARING 23 Amendment and Adoption of the 2016 California Building Standards Codes - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 23.1 Adopt a resolution entitled: RESOLUTION NO. 16-76 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA MAKING EXPRESS FINDINGS AND DETERMINATIONS THAT MODIFICATIONS TO THE 2016 BUILDING, RESIDENTIAL, PLUMBING, MECHANICAL AND ELECTRICAL CODES, AS ADOPTED BY THE CITY OF TEMECULA, ARE REASONABLY NECESSARY BECAUSE OF LOCAL CLIMATIC, GEOLOGICAL AND/OR TOPOGRAPHICAL CONDITIONS 23.2 Introduce and read by title only an ordinance entitled: ORDINANCE NO. 16-12 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING SECTIONS 15.04.010 THROUGH 15.04.080, INCLUSIVE, OF THE TEMECULA MUNICIPAL CODE TO ADOPT BY REFERENCE THE 2016 EDITIONS OF THE CALIFORNIA BUILDING CODE; CALIFORNIA MECHANICAL CODE; CALIFORNIA PLUMBING CODE; CALIFORNIA ELECTRICAL CODE; CALIFORNIA ADMINISTRATIVE CODE; CALIFORNIA ENERGY CODE; CALIFORNIA GREEN BUILDING STANDARDS CODE; CALIFORNIA HISTORICAL BUILDING CODE; CALIFORNIA EXISTING BUILDING CODE; CALIFORNIA RESIDENTIAL CODE; AND CALIFORNIA REFERENCE STANDARDS CODE; TOGETHER WITH CERTAIN AMENDMENTS, ADDITIONS AND DELETIONS TO SAID CODES Action Minutes 121316 9 23.3 Read by title only and adopt by a 4/5th vote the following urgency ordinance: ORDINANCE NO. 16-13 AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING SECTIONS 15.04.010 THROUGH 15.04.080, INCLUSIVE, OF THE TEMECULA MUNICIPAL CODE TO ADOPT BY REFERENCE THE 2016 EDITIONS OF THE CALIFORNIA BUILDING CODE; CALIFORNIA MECHANICAL CODE; CALIFORNIA PLUMBING CODE; CALIFORNIA ELECTRICAL CODE; CALIFORNIA ADMINISTRATIVE CODE; CALIFORNIA ENERGY CODE; CALIFORNIA GREEN BUILDING STANDARDS CODE; CALIFORNIA HISTORICAL BUILDING CODE; CALIFORNIA EXISTING BUILDING CODE; CALIFORNIA RESIDENTIAL CODE; AND CALIFORNIA REFERENCE STANDARDS CODE; TOGETHER WITH CERTAIN AMENDMENTS, ADDITIONS AND DELETIONS TO SAID CODES AND DECLARING THE URGENCY THEREOF 24 Amendment and Adoption of the 2016 California Fire Code - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 24.1 Adopt a resolution entitled: RESOLUTION NO. 16-77 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA MAKING EXPRESS FINDINGS AND DETERMINATIONS THAT MODIFICATIONS TO THE CALIFORNIA FIRE CODE, 2016 EDITION, ARE REASONABLY NECESSARY BECAUSE OF LOCAL CLIMATIC, GEOLOGICAL AND/OR TOPOGRAPHICAL CONDITIONS Action Minutes 121316 10 24.2 Introduce and read by title only an ordinance entitled: ORDINANCE NO. 16-14 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING BY REFERENCE THE 2016 EDITION OF THE CALIFORNIA FIRE CODE BASED ON THE 2015 INTERNATIONAL FIRE CODE, IN ITS ENTIRETY, REGULATING AND GOVERNING THE SAFEGUARD OF LIFE AND PROPERTY FROM FIRE AND EXPLOSION HAZARDS ARISING FROM THE STORAGE, HANDLING AND USE OF HAZARDOUS SUBSTANCES, MATERIALS AND DEVICES, AND FROM CONDITIONS HAZARDOUS TO LIFE OR PROPERTY IN THE OCCUPANCY OF BUILDINGS AND PREMISES IN THE CITY OF TEMECULA, INCLUDING CERTAIN AMENDMENTS, ADDITIONS, AND DELETIONS, AND PROVIDING FOR THE ISSUANCE OF PERMITS AND THE COLLECTION OF FEES 24.3 Read by title only and adopt by a 4/5th vote the following urgency ordinance: ORDINANCE NO. 16-15 AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING BY REFERENCE THE 2016 EDITION OF THE CALIFORNIA FIRE CODE BASED ON THE 2015 INTERNATIONAL FIRE CODE, IN ITS ENTIRETY, REGULATING AND GOVERNING THE SAFEGUARD OF LIFE AND PROPERTY FROM FIRE AND EXPLOSION HAZARDS ARISING FROM THE STORAGE, HANDLING AND USE OF HAZARDOUS SUBSTANCES, MATERIALS AND DEVICES, AND FROM CONDITIONS HAZARDOUS TO LIFE OR PROPERTY IN THE OCCUPANCY OF BUILDINGS AND PREMISES IN THE CITY OF TEMECULA, INCLUDING CERTAIN AMENDMENTS, ADDITIONS, AND DELETIONS, AND PROVIDING FOR THE ISSUANCE OF PERMITS AND THE COLLECTION OF FEES, AND DECLARING THE URGENCY THEREOF Action Minutes 121316 11 JOINT MEETING OF THE CITY COUNCIL/TEMECULA COMMUNITY SERVICES DISTRICT BUSINESS • Wayne Hall addressed the City Council on Item 25 25 Accept the November 8, 2016 General Municipal Election Declaration of Results - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member Rahn; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 25.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16-78 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 8, 2016, DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW 26 Appointment of Mayor and Mayor Pro Tem for Calendar Year 2017 - Approved Staff Recommendation (5-0) Council Member Naggar made the motion to appoint Council Member Edwards as Mayor and Council Member Rahn as Mayor Pro Tem; it was seconded by Council Member Comerchero; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 26.1 Appoint the Mayor, effective January 1, 2017, to preside until December 31, 2017; 26.2 Appoint the Mayor Pro Tem, effective January 1, 2017, to hold this office until December 31, 2017. 27 Appointment of President and Vice -President of the Temecula Community Services District for Calendar Year 2017 - Approved Staff Recommendation (5-0) Director Naggar made the motion to appoint Director Comerchero as President and Director Stewart as Vice -President; it was seconded by Director Edwards; and electronic vote reflected approval by Directors Edwards, McCracken, Naggar, Rahn and Comerchero. RECOMMENDATION: 27.1 Appoint the President, effective January 1, 2017, to preside until December 31, 2017; 27.2 Appoint the Vice -President, effective January 1, 2017, to hold this office until December 31, 2017. Action Minutes 121316 12 ADJOURNMENT OF JOINT MEETING DEPARTMENTAL REPORTS 28 Community Development Department Monthly Report BOARD/COMMISSION REPORTS CITY MANAGER REPORT CITY ATTORNEY REPORT The City attorney made the following report on actions taken in closed session. The City Council by a vote of 4-0, with Council Member Rahn absent, approved a settlement of the Hill v. Temecula case in the amount of $27,500 and authorized the City Manager to approve the settlement documents. The City Council by a vote of 4-0, with Council Member Rahn absent, authorized the City Attorney's Office to: (1) defend the City in the Aghapy Group, Inc. v. Temecula, lawsuit; and (2) file a cross-complaint for damages and declaratory relief against Aghapy Group, Inc., and Allied World, the performance and payment bond surety. The City Council by a vote of 4-0, with Council Member Rahn absent, approved a settlement with Granite Construction Co. in the amount of $395,000 with respect to the Claim of Granite Construction Co., that will be reimbursed by the State, and authorized the City Manager to execute the change order and agreements to implement this settlement. Council Member Rahn joined the closed session at 6:10 pm for the City Manager's evaluation item. No other reportable actions were taken. ADJOURNMENT At 9:38 PM, the City Council meeting was formally adjourned to Tuesday, January 10, 2017, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. Michael S. Naggar, Mayor ATTEST: Randi Johl, City Clerk [SEAL] Action Minutes 121316 13 SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY CONSENT Item No. 11 ACTION MINUTES December 13, 2016 City Council Chambers, 41000 Main Street, Temecula, California SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY MEETING The Successor Agency to the Temecula Redevelopment Agency convened at 8:06 PM CALL TO ORDER: Chairperson Mike Naggar ROLL CALL: DIRECTORS: Comerchero, Edwards, McCracken, Rahn, Naggar SARDA PUBLIC COMMENTS (None) SARDA CONSENT CALENDAR 20 Approve the Action Minutes of November 15, 2016 - Approved Staff Recommendation (5-0) Director Comerchero made the motion; it was seconded by Director Rahn; and electronic vote reflected approval by Directors Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 20.1 That the Board of Directors approve the action minutes of November 15, 2016. 21 Receive and File Financial Statements for the 1st Quarter Ended September 30, 2016 - Approved Staff Recommendation (5-0) Director Comerchero made the motion; it was seconded by Director Rahn; and electronic vote reflected approval by Directors Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 21.1 That the Board of Directors receive and file the Financial Statements for the 1st Quarter Ended September 30, 2016. SARDA Action Minutes 121316 1 SARDA EXECUTIVE DIRECTOR REPORT SARDA BOARD OF DIRECTORS REPORTS SARDA ADJOURNMENT At 8:38 PM, the Successor Agency to the Temecula Redevelopment Agency meeting was formally adjourned to Tuesday, January 10, 2017, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. Michael S. Naggar, Chair ATTEST: Randi Johl, Secretary [SEAL] SARDA Action Minutes 121316 2 ACTION MINUTES TEMECULA CITY COUNCIL REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA DECEMBER 13, 2016 – 7:00 PM 5:30 PM - The City Council convened in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matters: 1. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(1) with respect to two matters of pending litigation: (1) Aghapy Group v. City of Temecula, Riverside County Superior Court No. MCC1601065; and (2) Michael Hill v. City of Temecula, Riverside Superior Court No. RIC1501349. 2. Performance Evaluation—City Manager. Pursuant to Government Code Section 54957 to enable the City Council to evaluate the City Manager as required by his contract and to define goals and performance objectives. 3. CONFERENCE WITH LEGAL COUNSEL—POTENTIAL LITIGATION. (Supplemental Item) The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(2) with respect to one matter of potential litigation involving the Claim of Granite Construction Co. relating to the Main Street Bridge Over Murrieta Creek (Replacement) Project (PW03-05) pursuant to the Government Claims Act. A point has been reached where, in the opinion of the City Attorney, based on existing facts and circumstances, there is a significant exposure to litigation involving the City. At 5:30 PM Mayor Naggar called the City Council meeting to order and recessed to Closed Session to consider the matters described on the Closed Session agenda. The City Council meeting convened at 7:01 PM CALL TO ORDER: Mayor Mike Naggar Prelude Music: Great Oak High School Choir Invocation: Aaron Adams Flag Salute: Council Member McCracken ROLL CALL: Comerchero, Edwards, McCracken, Rahn, Naggar Action Minutes 121316 1 PRESENTATIONS/PROCLAMATIONS Presentation of Certificate of Appreciation to Susan Miyamoto Presentation by Western Riverside Council of Governments (WRCOG) for Regional Street Light Acquisition Program Presentation by Friends of the Folds of Honor to Folds of Honor for the Scholarship Program PUBLIC COMMENTS The following individuals addressed the City Council: • Teri Biancardo • Daniel Bracamonter • PT Rothschild CITY COUNCIL REPORTS CONSENT CALENDAR 1 Waive Reading of Standard Ordinances and Resolutions - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 1.1 That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. 2 Approve the Action Minutes of November 15, 2016 - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 2.1 That the City Council approve the action minutes of November 15, 2016. Action Minutes 121316 2 3 Approve the List of Demands - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 3.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16-71 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Approve the City Treasurer's Report as of October 31, 2016 - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 4.1 That the City Council approve and file the City Treasurer's Report as October 31, 2016. 5 Approve Financial Statements for the 1st Quarter Ended September 30, 2016 - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 5.1 Receive and file the Financial Statements for the 1st Quarter Ended September 30, 2016; 5.2 Approve an appropriation of $2,000 in Fund 160 Supplemental Law Enforcement Services Fund (SLESF) Transfer out. 6 Adopt Ordinance 16-11 Amending Title 17 of the Temecula Municipal Code to Add a New Article XV (Gateway to Temecula Planned Development Overlay District -14) to Chapter 17.22 to Revise the Zoning Designation from Professional Office (PO) to Planned Development Overlay 14 (PDO -14) on an 8.79 Acre Site Generally Located on the Northwest Corner of Temecula Parkway and La Paz Road (APN 922-170-014, 922-170-015, 922-170-013, and 922-170-012) (PA14-0167), and Amending the Temecula Zoning Map (Second Reading) - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. Action Minutes 121316 3 RECOMMENDATION: 6.1 That the City Council adopt an ordinance entitled: ORDINANCE NO. 16-11 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING TITLE 17 (ZONING) OF THE TEMECULA MUNICIPAL CODE TO ADD A NEW ARTICLE XV (GATEWAY TO TEMECULA PLANNED DEVELOPMENT OVERLAY DISTRICT -14) TO CHAPTER 17.22 (PLANNED DEVELOPMENT OVERLAY ZONING DISTRICT) TO REVISE THE ZONING DESIGNATION FROM PROFESSIONAL OFFICE (PO) TO PLANNED DEVELOPMENT OVERLAY 14 (PDO -14) ON AN 8.79 ACRE SITE GENERALLY LOCATED ON THE NORTHWEST CORNER OF TEMECULA PARKWAY AND LA PAZ ROAD (APN 922-170-014, 922-170-015, 922-170-013, AND 922-170-012) (PA14-0167), AND AMENDING THE TEMECULA ZONING MAP 7 Approve Recommendation for Community Service Funding Program for Fiscal Year 2016-17 - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 7.1 That the City Council approve the Community Service Funding Ad Hoc Subcommittee's recommendation to allocate a total of $64,108 to fund 19 out of 26 grant applications received from nonprofit organizations for the Fiscal Year 2016-17 Community Service Funding Program. 8 Approve U.S. House of Representatives District Office Lease Amendment with Congressman Duncan Hunter at the Temecula Civic Center - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 8.1 That the City Council approve U.S. House of Representatives District Office Lease Amendment with Congressman Duncan Hunter to extend the lease term until January 2, 2019 at the Temecula Civic Center. Action Minutes 121316 4 9 Approve a Subordination and Intercreditor Agreement Between the City of Temecula as Housing Successor and Citibank, N.A., Regarding the Madera Vista Apartments Located at 44155 Margarita Road - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 9.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16-72 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA MAKING FINDINGS AND APPROVING SUBORDINATION AGREEMENTS WITH CITIBANK, N.A. AND THE COUNTY OF RIVERSIDE TO FACILITATE CITIBANK, N.A. AND COUNTY CONSTRUCTION LOANS FOR THE MADERA VISTA APARTMENTS DEVELOPMENT 10 Approve a Subordination Agreement Between the City of Temecula as Housing Successor and the County of Riverside Regarding the Madera Vista Apartments Located at 44155 Margarita Road - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 10.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16-73 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA MAKING FINDINGS AND APPROVING SUBORDINATION AGREEMENTS WITH CITIBANK, N.A. AND THE COUNTY OF RIVERSIDE TO FACILITATE CITIBANK, N.A. AND COUNTY CONSTRUCTION LOANS FOR THE MADERA VISTA APARTMENTS DEVELOPMENT 11 Approve the Second Amendment to the Agreement for Consulting Services with Environmental Science Associates for an Environmental Impact Report for the Proposed Cypress Ridge Development - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 11.1 That the City Council approve the Second Amendment to the Agreement for Consultant Services with Environmental Science Associates, in the amount of $12,160, for a total agreement amount of $171,910, for the preparation of an Environmental Impact Report for the proposed Cypress Ridge Development. Action Minutes 121316 5 12 Approve the Cooperative Agreement with the County of Riverside for the Administration, Design, and Construction of Rancho California Road Widening as Part of the Butterfield Stage Road — Phase III, PW15-11 - Approved Staff Recommendation (3-0-2, Council Member Comerchero and Council Member Naggar abstained) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Edwards, McCracken and Rahn with Council Member Comerchero and Council Member Naggar abstaining. RECOMMENDATION: 12.1 That the City Council approve the Cooperative Agreement with the County of Riverside for the administration, design, and construction of the Rancho California Road as part of the Butterfield Stage Road — Phase III, PW15-11. 13 Approve the Agreement for Purchase of Equipment with Crafco, Inc., for the Purchase of a Crack Sealing Machine - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 13.1 That the City Council approve the Agreement for Purchase of Equipment with Crafco, Inc., in the amount of $62,750.05, for the purchase of a Crack Sealing Machine for the Department of Public Works, Streets Maintenance Division. 14 Award a Construction Contract to L.C. Paving & Sealing, Inc., for the Ynez Road Sidewalk (Pauba Road to Portraits Lane), PW15-12 - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 14.1 Award a Construction Contract to L.C. Paving & Sealing, Inc., in the amount of $64,462, for Ynez Road Sidewalk (Pauba Road to Portraits Lane), PW15-12; 14.2 Authorize the City Manager to approve change orders not to exceed the contingency amount of $6,446.20, which is equal to 10% of the contract amount; 14.3 Make a finding that Ynez Road Sidewalk (Pauba Road to Portraits Lane), PW15-12, is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. Action Minutes 121316 6 15 Adopt a Resolution Authorizing the Approval of Master Agreement No. 08-5459F15; an Agreement Between the City of Temecula (the Administering Agency) and the State (Caltrans) for Federal -Aid Projects) - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 15.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16-74 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING THE CITY MANAGER TO EXECUTE THE MASTER AGREEMENT ADMINISTERING AGENCY -STATE AGREEMENT FOR FEDERAL -AID PROJECTS AND ALL PERTINENT PROGRAM SUPPLEMENT AGREEMENTS TO AGREEMENT NO. 08-5459F15 16 Reject All Bids for the Installation of Sam Hicks Monument Park Playground Enhancement, PW12-20 and Authorize the Department of Public Works to Re -advertise the Project for Bids - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 16.1 Reject all Construction Bids for the Installation of Sam Hicks Monument Park Playground Enhancement, PW12-20; 16.2 Authorize the Department of Public Works to re -advertise the Sam Hicks Monument Park Playground Enhancement, PW12-20 for Construction Bids. 17 Approve Plans and Specifications, and Authorize the Solicitation of Construction Bids for the Overland Drive Extension (Commerce Center Drive to Enterprise Circle West), PW16-06 - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 17.1 That the City Council approve the Plans and Specifications, and Authorize the Department of Public Works to Solicit Construction Bids for the Overland Drive Extension (Commerce Center Drive to Enterprise Circle West), PW16-06. Action Minutes 121316 7 RECESS At 8:03 PM, the City Council recessed and convened as the Temecula Community Services District Meeting and the Successor Agency to the Temecula Redevelopment Agency Meeting. At 8:38 PM, the City Council resumed with the remainder of the City Council Agenda. JOINT MEETING OF THE CITY COUNCIL/SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY BUSINESS 22 Approve a Disposition and Development Agreement for the Town Square Marketplace Development Between the Successor Agency to the Temecula Redevelopment Agency, the City of Temecula, and Town Square Marketplace Old Town, LLC. Located at APNs 922-360-004, 005, 006, 007 - Approved Staff Recommendation (5-0) Council Member Naggar made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 22.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16-75 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING A DISPOSITION AND DEVELOPMENT AGREEMENT BY AND AMONG THE CITY OF TEMECULA, SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, AND TOWN SQUARE MARKETPLACE OLD TOWN, LLC CONVEYING APPROXIMATELY ONE ACRE OF PROPERTY LOCATED ON MAIN STREET WEST OF MERCEDES STREET 22.2 That the Successor Agency to the Temecula Redevelopment Agency adopt a resolution entitled: RESOLUTION NO. SARDA 16-04 A RESOLUTION OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING A DISPOSITION AND DEVELOPMENT AGREEMENT BY AND AMONG THE CITY OF TEMECULA, SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, AND TOWN SQUARE MARKETPLACE OLD TOWN, LLC CONVEYING APPROXIMATELY ONE ACRE OF PROPERTY LOCATED ON MAIN STREET WEST OF MERCEDES STREET ADJOURNMENT OF JOINT MEETING RECONVENE TEMECULA CITY COUNCIL Action Minutes 121316 8 PUBLIC HEARING 23 Amendment and Adoption of the 2016 California Building Standards Codes - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 23.1 Adopt a resolution entitled: RESOLUTION NO. 16-76 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA MAKING EXPRESS FINDINGS AND DETERMINATIONS THAT MODIFICATIONS TO THE 2016 BUILDING, RESIDENTIAL, PLUMBING, MECHANICAL AND ELECTRICAL CODES, AS ADOPTED BY THE CITY OF TEMECULA, ARE REASONABLY NECESSARY BECAUSE OF LOCAL CLIMATIC, GEOLOGICAL AND/OR TOPOGRAPHICAL CONDITIONS 23.2 Introduce and read by title only an ordinance entitled: ORDINANCE NO. 16-12 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING SECTIONS 15.04.010 THROUGH 15.04.080, INCLUSIVE, OF THE TEMECULA MUNICIPAL CODE TO ADOPT BY REFERENCE THE 2016 EDITIONS OF THE CALIFORNIA BUILDING CODE; CALIFORNIA MECHANICAL CODE; CALIFORNIA PLUMBING CODE; CALIFORNIA ELECTRICAL CODE; CALIFORNIA ADMINISTRATIVE CODE; CALIFORNIA ENERGY CODE; CALIFORNIA GREEN BUILDING STANDARDS CODE; CALIFORNIA HISTORICAL BUILDING CODE; CALIFORNIA EXISTING BUILDING CODE; CALIFORNIA RESIDENTIAL CODE; AND CALIFORNIA REFERENCE STANDARDS CODE; TOGETHER WITH CERTAIN AMENDMENTS, ADDITIONS AND DELETIONS TO SAID CODES Action Minutes 121316 9 23.3 Read by title only and adopt by a 4/5th vote the following urgency ordinance: ORDINANCE NO. 16-13 AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING SECTIONS 15.04.010 THROUGH 15.04.080, INCLUSIVE, OF THE TEMECULA MUNICIPAL CODE TO ADOPT BY REFERENCE THE 2016 EDITIONS OF THE CALIFORNIA BUILDING CODE; CALIFORNIA MECHANICAL CODE; CALIFORNIA PLUMBING CODE; CALIFORNIA ELECTRICAL CODE; CALIFORNIA ADMINISTRATIVE CODE; CALIFORNIA ENERGY CODE; CALIFORNIA GREEN BUILDING STANDARDS CODE; CALIFORNIA HISTORICAL BUILDING CODE; CALIFORNIA EXISTING BUILDING CODE; CALIFORNIA RESIDENTIAL CODE; AND CALIFORNIA REFERENCE STANDARDS CODE; TOGETHER WITH CERTAIN AMENDMENTS, ADDITIONS AND DELETIONS TO SAID CODES AND DECLARING THE URGENCY THEREOF 24 Amendment and Adoption of the 2016 California Fire Code - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 24.1 Adopt a resolution entitled: RESOLUTION NO. 16-77 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA MAKING EXPRESS FINDINGS AND DETERMINATIONS THAT MODIFICATIONS TO THE CALIFORNIA FIRE CODE, 2016 EDITION, ARE REASONABLY NECESSARY BECAUSE OF LOCAL CLIMATIC, GEOLOGICAL AND/OR TOPOGRAPHICAL CONDITIONS Action Minutes 121316 10 24.2 Introduce and read by title only an ordinance entitled: ORDINANCE NO. 16-14 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING BY REFERENCE THE 2016 EDITION OF THE CALIFORNIA FIRE CODE BASED ON THE 2015 INTERNATIONAL FIRE CODE, IN ITS ENTIRETY, REGULATING AND GOVERNING THE SAFEGUARD OF LIFE AND PROPERTY FROM FIRE AND EXPLOSION HAZARDS ARISING FROM THE STORAGE, HANDLING AND USE OF HAZARDOUS SUBSTANCES, MATERIALS AND DEVICES, AND FROM CONDITIONS HAZARDOUS TO LIFE OR PROPERTY IN THE OCCUPANCY OF BUILDINGS AND PREMISES IN THE CITY OF TEMECULA, INCLUDING CERTAIN AMENDMENTS, ADDITIONS, AND DELETIONS, AND PROVIDING FOR THE ISSUANCE OF PERMITS AND THE COLLECTION OF FEES 24.3 Read by title only and adopt by a 4/5th vote the following urgency ordinance: ORDINANCE NO. 16-15 AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING BY REFERENCE THE 2016 EDITION OF THE CALIFORNIA FIRE CODE BASED ON THE 2015 INTERNATIONAL FIRE CODE, IN ITS ENTIRETY, REGULATING AND GOVERNING THE SAFEGUARD OF LIFE AND PROPERTY FROM FIRE AND EXPLOSION HAZARDS ARISING FROM THE STORAGE, HANDLING AND USE OF HAZARDOUS SUBSTANCES, MATERIALS AND DEVICES, AND FROM CONDITIONS HAZARDOUS TO LIFE OR PROPERTY IN THE OCCUPANCY OF BUILDINGS AND PREMISES IN THE CITY OF TEMECULA, INCLUDING CERTAIN AMENDMENTS, ADDITIONS, AND DELETIONS, AND PROVIDING FOR THE ISSUANCE OF PERMITS AND THE COLLECTION OF FEES, AND DECLARING THE URGENCY THEREOF Action Minutes 121316 11 JOINT MEETING OF THE CITY COUNCIL/TEMECULA COMMUNITY SERVICES DISTRICT BUSINESS • Wayne Hall addressed the City Council on Item 25 25 Accept the November 8, 2016 General Municipal Election Declaration of Results - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Council Member Rahn; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 25.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16-78 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 8, 2016, DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW 26 Appointment of Mayor and Mayor Pro Tem for Calendar Year 2017 - Approved Staff Recommendation (5-0) Council Member Naggar made the motion to appoint Council Member Edwards as Mayor and Council Member Rahn as Mayor Pro Tem; it was seconded by Council Member Comerchero; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 26.1 Appoint the Mayor, effective January 1, 2017, to preside until December 31, 2017; 26.2 Appoint the Mayor Pro Tem, effective January 1, 2017, to hold this office until December 31, 2017. 27 Appointment of President and Vice -President of the Temecula Community Services District for Calendar Year 2017 - Approved Staff Recommendation (5-0) Director Naggar made the motion to appoint Director Comerchero as President and Director Stewart as Vice -President; it was seconded by Director Edwards; and electronic vote reflected approval by Directors Edwards, McCracken, Naggar, Rahn and Comerchero. RECOMMENDATION: 27.1 Appoint the President, effective January 1, 2017, to preside until December 31, 2017; 27.2 Appoint the Vice -President, effective January 1, 2017, to hold this office until December 31, 2017. Action Minutes 121316 12 ADJOURNMENT OF JOINT MEETING DEPARTMENTAL REPORTS 28 Community Development Department Monthly Report BOARD/COMMISSION REPORTS CITY MANAGER REPORT CITY ATTORNEY REPORT The City attorney made the following report on actions taken in closed session. The City Council by a vote of 4-0, with Council Member Rahn absent, approved a settlement of the Hill v. Temecula case in the amount of $27,500 and authorized the City Manager to approve the settlement documents. The City Council by a vote of 4-0, with Council Member Rahn absent, authorized the City Attorney's Office to: (1) defend the City in the Aghapy Group, Inc. v. Temecula, lawsuit; and (2) file a cross-complaint for damages and declaratory relief against Aghapy Group, Inc., and Allied World, the performance and payment bond surety. The City Council by a vote of 4-0, with Council Member Rahn absent, approved a settlement with Granite Construction Co. in the amount of $395,000 with respect to the Claim of Granite Construction Co., that will be reimbursed by the State, and authorized the City Manager to execute the change order and agreements to implement this settlement. Council Member Rahn joined the closed session at 6:10 pm for the City Manager's evaluation item. No other reportable actions were taken. ADJOURNMENT At 9:38 PM, the City Council meeting was formally adjourned to Tuesday, January 10, 2017, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. Michael S. Naggar, Mayor ATTEST: Randi Johl, City Clerk [SEAL] Action Minutes 121316 13 TEMECULA PUBLIC FINANCING AUTHORITY BUSINESS Item No. 12 Approvals City Attorney Finance Director City Manager TEMECULA PUBLIC FINANCING AUTHORITY AGENDA REPORT TO: Members of the Board of Directors and Executive Director FROM: Greg Butler, Assistant Executive Director DATE: January 10, 2017 SUBJECT: Temecula Public Financing Authority Community Facilities District No. 16-01 (Roripaugh Ranch Phase 2) 2017 Special Tax Bonds — Random Selection of Board Member to Achieve a Quorum of Four for Consideration of Approval of Issuance of the 2017 Bonds PREPARED BY: Peter M. Thorson, General Counsel RECOMMENDATION: The Secretary of Board shall randomly select either Board Member Comerchero or Board Member Naggar in order to achieve a four -member quorum of the Temecula Public Financing Authority ("Authority") Board of Directors required consider the approval of the issuance of the Temecula Public Financing Authority Community Facilities District No. 16-01 (Roripaugh Ranch Phase 2) 2017 Special Tax Bonds ("2017 Bonds") and for all matters relating to approval of the Butterfield Stage Road Phase 3 public improvement project by the Authority Board of Directors that may require a four-fifths vote of the Board. BACKGROUND: Board Member Comerchero and Board Member Naggar have an "economic relationship" with the Managing Member of Europa Vineyard Estates. This property is adjacent to Butterfield Stage Road Phase 3. This section of Butterfield Stage Road could be constructed with proceeds of the 2017 Bonds. Board Member Comerchero and Board Member Naggar did not participate in any of the preliminary actions related to the formation of Community Facilities District No. 16-01 (Roripaugh Ranch Phase 2) (the "CFD") or the approval the 2017 Bonds because of this economic relationship. However, the actual approval of the issuance of the 2017 Bonds requires a four-fifths vote of Authority Board of Directors as required by Government Code Section 53345.8(c). Therefore, either Board Member Comerchero or Board Member Naggar will need to be randomly selected in order to provide a four member quorum to consider approval of the issuance of the 2017 Bonds. This procedure is specifically authorized by Section 18705 of the Fair Political Practices Commission (FPPC") Regulations. Relationship of Butterfield Stage Road Phase 3 to the Roripaugh Ranch Project The Roripaugh Ranch Specific Plan and Development Agreement were approved by the City Council in December 2002 and have been amended several times. The Specific Plan and Development Agreement provide for the widening and improvement of Butterfield Stage Road from Murrieta Hot Springs Road to Rancho California Road. The improvements have been completed from Murrieta Hot Springs Road to La Serena Way. The final segment, Phase 3, is from La Serena Way to Rancho California Road. It is expected to be constructed in 2017. Butterfield Stage Road has been part of the public improvements for the Roripaugh Ranch Project from its approval by the City Council in 2002. Funding for Butterfield Stage Road Phase 3 is currently available from the proceeds of the Temecula Public Financing Authority Community Facilities District No. 03-02 (Roripaugh Ranch) 2006 Special Tax Bonds issued in April of 2006 ("2006 Bonds"). The Temecula Public Financing Authority ("Authority") intends to issue Temecula Public Financing Authority Community Facilities District No. 16-01 (Roripaugh Ranch Phase 2) 2017 Special Tax Bonds ("2017 Bonds) to provide additional financing for public improvements necessitated by the development of Roripaugh Ranch. The expected use of the proceeds of the proposed 2017 Bonds will include funding for Butterfield Stage Road Phase 3, however, some of the funds for its construction will be carried over from the proceeds of the 2006 Bonds. Potential Conflicts of Interest of Board Member Comerchero and Board Member Naggar Arising from Butterfield Stage Road Phase 3 and the adjacent Europa Vineyard Estates Project Europa Vineyard Estates is located on approximately 290 acres southesterly of Butterfield Stage Road and La Serena Way in unincorporated Riverside County. Its westerly boarder is adjacent to Butterfield Stage Road south of La Serena Way on the border of the City of Temecula. Europa Vineyard Estates had been owned by Temecula Vineyard Estates, LLC. Europa Vineyard Estates is now owned by an entity related to Temecula Vineyard Estates, LLC, Sirah Vineyard Development Corporation. Board Member Comerchero is the President of Sirah Vineyard Development Corporation. Neither Board Member Comerchero nor Board Member Naggar has any direct investments or ownership interests in the Europa Vineyard Estates Project, Temecula Vineyard Estates, LLC or Sirah Vineyard Development Corporation. The managing member of Temecula Vineyard Estates, LLC, has been Mr. Daniel Stephenson. Board Member Comerchero and Board Member Naggar, however, each have ownership interests and are members other limited liability companies that are developing property outside of the City of Temecula and in which Mr. Stephenson is also the managing member. The Europa Vineyard Estates Project, Temecula Vineyard Estates, LLC, and Sirah Development Corporation are, therefore, "otherwise related business entities" for Board Member Comerchero and Board Member Naggar within the meaning of § 18700.2 of the FPPC Regulations. The proposed action needed for approval of the 2017 Bonds for the Roripaugh Ranch Project will have no material financial effect on the Europa Vineyard Estates Project, or the owners of that Project. Approval of the issuance of the 2017 Bonds will not increase or decrease or otherwise change the Roripaugh Ranch Developers' obligation to construct the Phase 3 Improvements to Butterfield Stage Road from what has been continuously required since approval of the Development Agreement and Specific Plan in December 2002. Additionally, the funding for the Phase 3 Improvements for Butterfield Stage Road adjacent to Europa Vineyard Estates has been in place since the issuance of the 2006 Bonds in April of 2006. The owners of Europa Vineyard Estates Project will, however, need to widen and improve Butterfield Stage Road adjacent to the westerly boundary of Europa Vineyard Estates if Butterfield Stage Road is not otherwise widened by the time certificates of occupancy are to be issued for 80% of the lots in Europa Vineyard Estates. Procedure for Random Selection Pursuant to Section 18705 of the Fair Political Practices Commission Regulations The approval of the issuance of the proposed 2017 Bonds will require an affirmative vote of four-fifths of the members of the Authority Board of Directors as required by Government Code Section 53345.8 (c) because the value of the property in the CFD that will be subject to the special tax to pay debt service on the 2017 Bonds is not at least three times the expected principal amount of the 2017 Bonds to be sold. Therefore, in order to achieve a quorum of four Members of the Authority Board of Directors, it is necessary to randomly select either Board Member Comerchero or Board Member Naggar to achieve the required quorum. In the event potential conflict of interest will prevent a legislative body from achieving a quorum for the transaction of business, Section 18705 of the Fair Political Practices Commission Regulations specifically authorizes the random selection of one or more members of a legislative body that would have a financial interest in a decision to participate in that decision if necessary to achieve a quorum of the legislative body. Three members of the Board of Directors of the Temecula Public Financing Authority generally constitute a quorum for the transaction of business. However, approval of the issuance of the 2017 Bonds require approval an affirmative vote of four of the five members of the Authority Board of Directors pursuant to Government Code Section 53345.8. Therefore, if two members have a potential conflict of interest, one will need to be randomly selected under procedures specified in Section 18705 of the FPPC Regulations to participate in the decisions with respect to the 2017 Bonds. A copy of Section 18705 is attached. The following procedures under Section 18705 of the Fair Political Practices Commission Regulations will be used for the random selection of a Board Member to achieve the required quorum for approval of the 2017 Bonds: 1. The random selection process will occur as a public session agenda item at the January 10, 2017 regular meeting of Authority Board of Director's meeting. 2. This Agenda Report includes a description of the nature of the economic interest of the members, the business entities involved, and a description of the circumstances in which the conflict might arise as required by Section 18705. 3. The Secretary will stand in front of the public audience, with the Deputy Secretary as a witness, and place the names of Board Member Comerchero and Board Member Naggar on individual pieces of paper into a clear bowl and folded so that their names are not visible or otherwise identifiable. 4. The Secretary will announce that she will draw the name of one of these Board Members from the bowl and that the Board Member whose name is drawn will be deemed randomly selected to participate in all matters of Authority Board of Directors related to the 2017 Bonds or Butterfield Stage Road Phase 3 when four affirmative votes of the Board are required. 5. The Secretary will draw a piece of paper from the bowl and announce the name of the member selected to participate in all matters of Authority Board of Directors related to the 2017 Bonds or Butterfield Stage Road Phase 3 when four affirmative votes of the Board are required. 6. The Secretary will specifically record in the official minutes of Authority Board of Directors a description of the process employed and the name of the Board Member randomly selected to participate. 7. The Board Member randomly selected will then be entitled to participate in all actions of the Authority Board of Directors actions related to the 2017 Bonds or Butterfield Stage Road Phase 3 when four affirmative votes are required in order to approve an authority Board Action related thereto. FISCAL IMPACT: None ATTACHMENTS: Section 18705 of the Fair Political Practices Commission Regulations (Regulations of the Fair Political Practices Commission, Title 2, Division 6, California Code of Regulations.) § 18705. Legally Required Participation. (a) A public official who has a financial interest in a decision may establish that he or she is legally required to make or to participate in the making of a governmental decision within the meaning of Section 87101 only if there exists no alternative source of decision consistent with the purposes and terms of the statute authorizing the decision. (b) Whenever a public official who has a financial interest in a decision is legally required to make or to participate in making such a decision, he or she shall state the existence of the potential conflict as follows: (1) The public official shall disclose the existence of the conflict and describe with particularity the nature of the economic interest. "Particularity" as used in this regulation shall be satisfied if the official discloses: (A) whether the conflict involves an investment, business position, interest in real property, or the receipt of income, loans, or gifts; (B) if the interest is an investment, the name of the business entity in which each investment is held; if the interest is a business position, a general description of the business activity in which the business entity is engaged; if the interest is real property, the address or another indication of the location of the property, unless the property is the official's principal or personal residence, in which case the official shall disclose this fact. For income, loans or gifts, the official shall disclose the person or entity that is the source. (2) The public official or another officer or employee of the agency shall give a summary description of the circumstances under which he or she believes the conflict may arise. 1 (3) Either the public official or another officer or employee of the agency shall disclose the legal basis for concluding that there is no alternative source of decision. (4) The disclosures required by this regulation shall be made in the following manner: (A) If the governmental decision is made during an open session of a public meeting, the disclosures shall be made orally before the decision is made, by either the public official or by another officer or employee of the agency. The information contained in the disclosures shall be made part of the official public record either as a part of the minutes of the meeting or as a writing filed with the agency. The writing shall be prepared by the public official and/or any officer or employee and shall be placed in a public file of the agency within 30 days after the meeting; or (B) If the governmental decision is made during a closed session of a public meeting, the disclosures shall be made orally during the open session either before the body goes into closed session or immediately after the closed session. The information contained in the disclosures shall be made part of the official public record either as a part of the minutes of the meeting or as a writing filed with the agency. The writing shall be prepared by the public official and/or any officer or employee and shall be placed in a public file of the agency within 30 days after the meeting; or (C) If the government decision is made or participated in other than during the open or closed session of a public meeting, the disclosures shall be made in writing and made part of the official public record, either by the public official and/or by another officer or employee of the agency. The writing shall be filed with the public official's appointing authority or supervisor and shall be placed in a public file within 30 days after the public official makes or participates in the decision. Where the public official has no appointing authority or supervisor, the disclosure(s) 2 shall be made in writing and filed with the agency official who maintains the records of the agency's statements of economic interests, or other designated office for the maintenance of such disclosures, within 30 days of the making of or participating in the decision. (c) This regulation shall be construed narrowly, and shall: (1) Not be construed to permit an official, who is otherwise disqualified under Section 87100, to vote to break a tie. (2) Not be construed to allow a member of any public agency, who is otherwise disqualified under Section 87100, to vote if a quorum can be convened of other members of the agency who are not disqualified under Section 87100, whether or not such other members are actually present at the time of the disqualification. (3) Require participation by the smallest number of officials with a conflict that are "legally required" in order for the decision to be made. A random means of selection may be used to select only the number of officials needed. When an official is selected, he or she is selected for the duration of the proceedings in all related matters until his or her participation is no longer legally required, or the need for invoking the exception no longer exists. (d) For purposes of this section, a "quorum" shall constitute the minimum number of members required to conduct business and when the vote of a super majority is required to adopt an item, the "quorum" shall be that minimum number of members needed for that adoption. COMMENT: Nothing in the provisions of subsection (b)(4)(B) is intended to cause an agency or public official to reveal the confidences of a closed session contemplated by law. For example, under the Brown Act (Sections 54950 et seq.) a city council may enter a closed session to discuss personnel matters and need not publicly disclose the name of the employee who is the subject of the meeting. (Section 54957.) This regulation does not require a city council person who is 3 legally required to participate in that closed session to disclose that employee's name when the council member makes the record required by this regulation. Note: Authority cited: Section 83112, Government Code. Reference: Sections 81002, 81003 and 87101, Government Code. HISTORY 1. New section filed 1-24-78; effective thirtieth day thereafter (Register 78, No. 4). 2. Amendment filed 6-4-82; effective thirtieth day thereafter (Register 82, No. 23). 3. Repealer and new section filed 11-23-98; operative 11-23-98 pursuant to the 1974 version of Government Code section 11380.2 and title 2, California Code of Regulations, section 18312(d) and (e) (Register 98, No. 48). 4. Editorial correction of History 3 (Register 2000, No. 25). 5. New subsection (b)(1) designator, repealer of subsection (c)(1), and subsection renumbering filed 1-17-2001; operative 2-1-2001. Submitted to OAL for filing pursuant to Fair Political Practices Commission v. Office of Administrative Law, 3 Civil C010924, California Court of Appeal, Third Appellate District, nonpublished decision, April 27, 1992 (FPPC regulations only subject to 1974 Administrative Procedure Act rulemaking requirements) (Register 2001, No. 3). 6. Amendment filed 10-11-2005; operative 11-10-2005 (Register 2005, No. 41). 7. Amendment of section heading and section filed 2-2-2015; operative 3-4-2015 pursuant to title 2, section 18312(e)(1) of the California Code of Regulations. Submitted to OAL for filing and printing pursuant to Fair Political Practices Commission v. Office of Administrative Law, 3 Civil C010924, California Court of Appeal, Third Appellate District, nonpublished decision, April 27, 1992 (FPPC regulations only subject to 1974 Administrative Procedure Act rulemaking requirements and not subject to procedural or substantive review by OAL) (Register 2015, 4 No. 6). 8. Change without regulatory effect renumbering former section 18705 to section 18702 and renumbering former section 18708 to section 18705, including amendment of section, filed 4-27-2015. Submitted to OAL for filing pursuant to Fair Political Practices Commission v. Office of Administrative Law, 3 Civil C010924, California Court of Appeal, Third Appellate District, nonpublished decision, April 27, 1992 (FPPC regulations only subject to 1974 Administrative Procedure Act rulemaking requirements and not subject to procedural or substantive review by OAL) (Register 2015, No. 18). 5 CITY COUNCIL PUBLIC HEARING Item No. 13 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Luke Watson, Director, Community Development DATE: January 10, 2017 SUBJECT: Amend and Adopt the 2016 California Building Codes RECOMMENDATION: That the City Council adopt the Ordinance introduced on December 13, 2016: ORDINANCE NO. 16-12 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING SECTIONS 15.04.010 THROUGH 15.04.080, INCLUSIVE, OF THE TEMECULA MUNICIPAL CODE TO ADOPT BY REFERENCE THE 2016 EDITIONS OF THE CALIFORNIA BUILDING CODE; CALIFORNIA MECHANICAL CODE; CALIFORNIA PLUMBING CODE; CALIFORNIA ELECTRICAL CODE; CALIFORNIA ADMINISTRATIVE CODE; CALIFORNIA ENERGY CODE; CALIFORNIA GREEN BUILDING STANDARDS CODE; CALIFORNIA HISTORICAL BUILDING CODE; CALIFORNIA EXISTING BUILDING CODE; CALIFORNIA RESIDENTIAL CODE; AND CALIFORNIA REFERENCE STANDARDS CODE; TOGETHER WITH CERTAIN AMENDMENTS, ADDITIONS AND DELETIONS TO SAID CODES BACKGROUND: The adoption of the most current California Building Code is important for the public health, safety, and welfare of the community. The Building Codes enforced by local jurisdictions in the State of California are reviewed, amended, and adopted by the Building Standards Commission on a three (3) year code adoption cycle. Upon the adoption and publication of the State Codes, each local jurisdiction has a period of 180 days to further modify these codes with more stringent local amendments based upon local geographical, topographical, or climatic conditions, before the State Code provisions become applicable. FISCAL IMPACT: None ATTACHMENTS: Ordinance ORDINANCE NO. 16-12 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING SECTIONS 15.04.010 THROUGH 15.04.080, INCLUSIVE, OF THE TEMECULA MUNICIPAL CODE TO ADOPT BY REFERENCE THE 2016 EDITIONS OF THE CALIFORNIA BUILDING CODE; CALIFORNIA MECHANICAL CODE; CALIFORNIA PLUMBING CODE; CALIFORNIA ELECTRICAL CODE; CALIFORNIA ADMINISTRATIVE CODE; CALIFORNIA ENERGY CODE; CALIFORNIA GREEN BUILDING STANDARDS CODE; CALIFORNIA HISTORICAL BUILDING CODE; CALIFORNIA EXISTING BUILDING CODE; CALIFORNIA RESIDENTIAL CODE; AND CALIFORNIA REFERENCE STANDARDS CODE; TOGETHER WITH CERTAIN AMENDMENTS, ADDITIONS AND DELETIONS TO SAID CODES THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Sections 15.04.010 through 15.04.080 of Chapter 15.04 Construction Codes of Title 15 (Building and Construction) of the Temecula Municipal Code are hereby deleted. New Sections 15.04.010 through 15.04.080 are hereby added to Chapter 15.04 to read as follows: "15.04.010 Codes adopted. Except as hereinafter provided in this Chapter, the following codes are adopted by reference as the Building Codes of the City of Temecula: A. California Building Code, 2016 Edition, Volumes 1 and 2 (Part 2 of Title 24 of the California Code of Regulations), including, Appendix C -Agricultural Buildings, and Appendix F — Rodent Proofing; B. California Historical Building Code, 2016 Edition (Part 8 of Title 24 of the California Code of Regulations); C. California Existing Building Code, 2016 Edition (Part 10 of Title 24 of the California Code of Regulations); D. California Electrical Code, 2016 Edition (Part 3 of Title 24 of the California Code of Regulations); E. California Mechanical Code, 2016 Edition (Part 4 of Title 24 of the California Code of Regulations); F. California Plumbing Code, 2016 Edition (Part 5 of Title 24 of the California Code of Regulations); G. California Administrative Code, 2016 Edition (Part 1 of Title 24 of the California Code of Regulations); H. California Energy Code, 2016 Edition (Part 6 of Title 24 of the California Code of Regulations), I. California Green Building Standards Code, 2016 Edition (Part 11 of Title 24 of the California Code of Regulations), including Appendix A4 Residential Voluntary Measures, Appendix A5 Non Residential Voluntary Measures. J. California Reference Standards Code, 2016 Edition (Part 12 of Title 24 of the California Code of Regulations), K. California Residential Code, 2016 Edition (Part 2.5 of Title 24 of the California Code of Regulations). including Appendix J, Existing Building and Structures, and Appendix 0 Gray Water Recycling System. A copy of each of the above codes shall be maintained in the office of City Clerk and shall be made available for public inspection while such codes are in force. 15.04.020 California Building Code. The following amendments, additions and deletions are made to the California Building Code, 2016 Edition, as adopted by this Chapter. A. Section 105.2 is hereby amended by modifying subsection 4 under Building, to read as follows: 4. Retaining walls that are not over three (3) feet in height unless supporting a sloped surcharge and garden walls not over four (4) feet in height, measured from the top of footing to top of wall or impounding flammable Class 1, Class 11 or III -A liquids. B. Section 105.3 is hereby amended by adding Subsection 8 to read as follows: 8. All contractors and their subcontractors must have current and valid city business licenses. C. Section 105.5 is amended to read as follows: Expiration: Every permit issued by the Building Official under the provisions of this code shall expire by limitation and become null and void if the building or work authorized by such permit is not commenced within 180 days from the date of such permit, or if the building or work authorized by such permit is suspended or abandoned at any time after the work is commenced for a period of 180 days. Before such work can be recommenced a new permit shall first be obtained by reinstatement of the permit and the fee therefore shall be one half the amount required for reinstating the permit for such work. When changes to any applicable codes have been adopted, the permit may only be renewed after a review has been made to certify that any new code requirements have been incorporated into the plans and a new full permit fee has been paid. D. Section 110.3.6 is amended to read as follows: 110.3.6 Fire- and smoke -resistant penetrations. Protection of joints and penetrations in fire resistance -rated assemblies shall not be concealed from view until inspected for all designed fire protection. Required fire seals/fire barriers in fire assemblies at fire-resistant penetrations shall be installed and certified by a third party, state of California licensed fireproofing company and certification of compliance shall be provided for building official's final approval. E. Section 111.1 is hereby amended by adding the following: To ensure appropriate continued use of any occupied space the building official will issue a new Certificate of Occupancy upon any change of tenant at the fee rates established by resolution of the City Council. F. Section 114.4.1 is hereby added to read as follows: Civil Penalty. Any person, firm or corporation who shall proceed with or commence work for which a permit is required by these building and construction regulations without first having obtained such permit shall, if subsequently permitted to obtain a permit therefore, pay double the fee fixed for such work. The original permit fee shall be for issuance of the permit and the balance shall be a civil penalty. This provision shall not apply to emergency work when it shall be proved to the satisfaction of the building official that such work was urgently necessary and that it was not practical to obtain a permit before commencement of the work. In all such cases a permit must be secured as soon as it is practicable to do so, and if there is an unreasonable delay in securing the required permit, the civil penalty as provided in this section shall be charged. In no event shall such civil penalty exceed the permit fee plus five hundred dollars. The civil penalty provided in this section shall be in addition to any other fines and remedies prescribed elsewhere in this code. The payment of such fees and fine shall not relieve any person from fully complying with the requirements of these building and construction regulations in the execution of the work. G. Section 501.2 is hereby amended by adding the following: Numbers or addresses for commercial and industrial buildings shall be maintained a minimum of twelve (12) inches in height facing the street or front of the building. Numbers or addresses in the Tourist Retail Core (TRC) of the Old Town Specific Plan, shall be a minimum of eight (8) inches in height. All suites must have a minimum of six (6) inch high letters on both front and rear doors. Residential usages must have as a minimum four (4) inch high letters. All letters must be placed upon a contrasting background. H. Section 903.2 is hereby amended to read as follows: 903.2 Where required. In all new buildings and structures which are 3,600 square feet or greater, an approved automatic sprinkler system shall be provided regardless of occupancy classification. Where the Sections 903.2.1 — 903.2.19 of the California Fire Code require more restrictive requirements than those listed below, the more restrictive requirement shall take precedence. In addition the following is required for existing buildings/structures: A. 1. All new tenants and new occupancies hereafter constructed, which exceeds 3,600 square feet shall have an approved automatic fire sprinkler system installed throughout therein. 2. All existing occupancies to which additions are made, where either the addition itself or the building and the addition in total exceeds 3,600 square feet, shall have an approved automatic fire sprinkler system installed throughout therein. 3. Change of use or occupancy that exceeds 3,600 square feet shall have an approved automatic fire sprinkler system installed throughout therein. B. Exception: Unless required elsewhere in this code or the California Fire Code, automatic fire sprinkler systems shall not be required for the following: 1. Detached Group U occupancies used for agricultural or livestock purposes, less than 5,500 square feet, and having setback distances of 50 feet or more from the property line and other buildings. 2. Detached non-combustible equestrian arena shade canopies that are open on all sides and used for riding only - no commercial, assembly or storage uses. 3. Detached fabric or non-combustible shade structures that are open on all sides and used to shade playground equipment, temporary storage of vehicles and dining areas with no cooking. 4. Detached Group U occupancy greenhouses less than 5,500 square feet. 5. Where determined by the Fire Chief that no major life safety hazard exists, and the fuel load does not pose a significant threat to firefighter safety or to other structures or property, automatic fire sprinklers may be exempted. C. One- and two-family dwellings shall have an automatic fire sprinkler system regardless of square footage in accordance with the California Residential Code. Fire sprinkler systems shall be installed in mobile homes, manufactured homes and multifamily manufactured homes with two dwelling units in accordance with Title 25 of the California Code of Regulations. The following exceptions in the California Fire Code shall not be allowed: a. Exception in Section 903.2.3 b. Exception 2 in Section 903.2.11.3 I. Section 1505.1 is hereby amended by adding the following: The roof covering or roofing assembly on any structure regulated by this Code within the Historical District Overlay, generally known as the Old Town Temecula Historical Preservation District, shall not be less than a Class C roofing assembly. J. Section 1907A.2 is hereby added to read as follows: Additional requirements. Slab Dowels in all occupancies, slab connection from existing slabs to new construction shall be placed at a minimum twenty-four (24) inches on center with reinforcing steel of one half inch minimum diameter, eight (8) inches in length. Embedment to existing shall be a minimum of six (6) inches. K. Section 3109.4.1 is hereby amended to read as follows: Barrier height and clearances. Every outdoor swimming pool shall be provided with a barrier that shall be installed, inspected and approved prior to plastering or filling with water. The top of the barrier shall be at least sixty (60) inches above grade measured on the side the barrier that faces away from the swimming pool. The maximum vertical clearance at the bottom of the barrier may be increased to four (4) inches (102 mm) when the grade is a solid surface such as a concrete deck, or when the barrier is mounted on top of the above ground pool structure. When barriers have horizontal members space less than forty-five (45) inches (1143 mm) apart, the horizontal members shall be placed on the pool side of the barrier. Any decorative design work on the side away from the swimming pool, such as protrusions, indentations away from the swimming pool, such as protrusions, indentations or cutouts which render the barrier easily climbable, is prohibited. L. The following Appendices are deleted in their entirety from the California Building Code: Appendices A, B, D, E, G, H, 1, J and K. M. Chapter 29 is deleted in its entirety from the California Building Code. 15.04.030 California Residential Code. The following Appendices are deleted in their entirety from the 2016 California Residential Code, Title 24, Part 2.5: Appendices A, B, C, D, E, F, G, H, 1 J, K, L, M, N, P, Q, R,S, T, U,V, and W. 15.04.040 California Electrical Code. The following amendments, additions and deletions are made to the California Electrical Code, 2016 Edition, as adopted by this Chapter. A. Section 90.4 is hereby amended by adding the following: Violations and violation penalties are subject to Sections 15.02.060 and Chapter 1.20 of this Municipal Code. For commercial projects an electrical contractor shall be responsible for obtaining permits for electrical work performed. B. Section 90.8 is hereby amended by adding the following: Accessory uses or other building, or signs, separately located on the same lot or premises shall have connecting conductors run underground. (Agricultural area excepted.) Where spare circuit protective devices are provided or space for future circuit protective devices are provided on the bus in any flush or semi -flush mounted panel, then raceways of sufficient capacity to permit utilization of such space or spaces shall be provided to an approved accessible location. Circuits for electric vehicle charging stations shall meet all the requirements of CEC Article 625. Residential garages shall have a minimum three quarter (3/4) inch metal flex conduit ran from meter box to the garage fire wall and terminated in a metal box at forty-two (42) inches above finished floor for future electric vehicle charging station. All residential electrical applications shall provide two (2) future expansion conduits from the meter box, one each stubbed to an approved, accessible upper and lower location. C. Section 110.5 is hereby amended by adding the following: Notwithstanding any provision to the contrary, no aluminum conductors smaller than #6 A.W.G. shall be used. D. CEC Table 300.5, Location of Wiring Method or Circuit - `Under a building' is hereby amended to read as follows: 'Six (6) inches beneath the concrete slab', in all corresponding columns. E. Section 334.10 is hereby amended to read as follows: Uses Permitted. Type NM, Type NMC, and Type NMS cables shall be permitted to be used in the following: 1) One and two-family dwellings. 2) Multi -family dwellings permitted to be types III, IV, and V construction except as prohibited in Section 334.12. No type NM, NMC, or NMS, or non-metallic sheathed cable (Romex) usage in commercial applications regardless of mixed-use occupancy. F. Section 690.4 (A) is hereby amended to read as follows: (A) Solar Photovoltaic Systems. Solar Photovoltaic Systems shall only be installed by registered California Contractors License Board entities with a valid A, B, C-10 or C-46 contractor license or the property owner. Valid copies of the entity's City of Temecula Business License and California Contractors License Board license shall be submitted on the plans. The current carrying conductors of all sources of energy *shall be designed to de - energize, and remain de -energized, from their respective source of energy generation when the utility -supplied service's main breaker is opened (set to the "off" position) on the electrical system being energized by the aforementioned sources of energy. *For purposed of this section, "sources of energy" includes alternating current, solar, wind, and fuel cell. The point where the current carrying conductors are to be de -energized and remain de - energized shall be immediately adjacent to the point of energy generation or immediately adjacent to a combiner box, if so equipped. This shall apply to all electrical system installations, regardless of location of conductors inside or outside of any structures. Solar systems not installed on roofs — Foundation and/or footings size plans and substantiating design calculations shall be submitted showing supporting member sizes, dimensions, materials and the loads which will be imposed on the foundation or footings. Where the supporting framework of the modules or arrays is shown as part of the laboratory approved system, design calculations will not be required for the supporting framework of the modules or arrays provided they are included in the approved listing. 15.04.050 California Mechanical Code. The following amendments, additions and deletions are made to the California Mechanical Code, 2016 Edition, as adopted by this Chapter. A. Section 106.3 is hereby amended to read as follows: 106.3 Penalties. Violations and violation penalties are subject to Section 15.02.060 and Chapter 1.20 of this Municipal Code. B. Section 104.5 is hereby deleted in its entirety and superseded by Sections 15.02.010 through 15.02.080 of this Municipal Code, expressly incorporated herein by reference. All references in the California Mechanical Code to fees, fee schedules, or fee tables shall mean the fee schedule as established by Resolution of the City Council in accordance with Section 15.02.010 herein. C. Section 504.1 is hereby amended by adding the following: Aluminum flex ducts are not permitted to be installed horizontally in rooms that produce steam. An angle greater than forty-five degrees from the vertical is considered a horizontal run. 15.04.060 California Plumbing Code. The following amendments, additions and deletions are made to the California Plumbing Code, 2016 Edition, as adopted by this Chapter: A. Section 106.3 of Chapter 1 is amended to read as follows: 106.3 Penalties. Violations and violation penalties are subject to Section 15.02.060 and Chapter 1.20 of this Municipal Code. B. Section 104.5 of Chapter 1 is deleted in its entirety and superseded by Sections 15.02.010 through 15.02.050 of this Municipal Code, expressly incorporated herein by reference. All references in the California Plumbing Code to fees, fee schedules, or fee tables shall mean the fee schedule as established by resolution of the City Council in accordance with Section 15.02.010 herein. C. Section 211.0, definition of `indirect waste pipe', is hereby amended to read as follows: Indirect Waste Pipe. An indirect waste pipe is a pipe that does not connect directly with the drainage system but conveys liquid wastes by discharging through an approved air gap into a plumbing fixture, interceptor or receptacle which is directly connected to the drainage system. D. Section 719.5 is hereby amended to read as follows: 719.5 Access. Cleanouts installed under concrete or asphalt paving shall be made accessible by yard boxes, or by extending flush in paving with a "brass cap" or other approved material for installation where subject to vehicular traffic. E. Section 1213.1 is hereby amended by adding the following: Testing of gas piping two (2) inches or greater or exceeding twenty (20) feet in length shall require a thirty (30) minute test witnessed by the jurisdiction. Such test shall be sixty (60) p.s.i. All welded pipe shall be graph tested for twenty-four (24) hours at sixty (60) p.s.i. witnessed by the jurisdiction. No gas tests shall be performed at less than ten (10) p.s.i and at not less than fifteen (15) minutes witnessed by the jurisdiction. F Section 1211.7 is hereby amended by adding the following: The installation of Seismic Gas Shutoff Valves shall comply with the following requirements: 1. Be installed by a contractor licensed in the appropriate classification by the State of California. Exception: Seismic gas shutoff valves may be installed by a gas utility provided a permit is obtained and the valves are installed and approved in accordance with this section. 2. Be mounted rigidly to the exterior of the building or structure containing the fuel gas piping. Exception: This requirement need not apply if the Building Department determines that the seismic gas shutoff valve has been tested and listed for an alternate method of installation. 3. Be listed by an approved testing laboratory and certified by the Office of the State Architect. 4. Be approved by the Building and Safety Department. 5. Have thirty (30) year warranty, which warrants that the valve is free from defects, and will continue to properly operate for thirty (30) years from the date of installation. 6. Where seismic gas shutoff valves are installed as required by this section, they shall be maintained for the life of the building or structure or be replaced with a valve complying with the requirements of this section. G. The following chapters are adopted in their entirety from the 2016 California Plumbing Code: Chapter 13, Health Care Facilities and Medical Gas and Vacuum Systems; Chapter 16A, Non -Potable Water Reuse Systems. H. The following appendices are adopted in their entirety from the 2016 California Plumbing Code: Appendix A, Recommended Rules for Sizing the Water Supply System; Appendix B, Explanatory Notes on Combination Waste and Vent Systems; Appendix D, Sizing Storm Water Drainage; Appendix G, Gray Water Systems; Appendix!, Installation Standards; Appendix H, Private Sewage Disposal Systems I. The following appendix and Chapter are deleted in their entirety from the 2016 California Plumbing Code: Chapter 14, Firestop Protection; and Appendix C, Alternate Plumbing Systems. 15.04.070 Penalties for violation of Chapter 15.04. Any person, firm, partnership, or corporation violating any provision or failing to comply with any of the requirements of this Chapter or any of the Codes hereby adopted, shall be subject to the penalties set forth in Chapters 1.20, 1.21 and 1.24 of the Temecula Municipal Code. Each and every person, firm, partnership, or corporation shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this Chapter or the Codes hereby adopted is committed, continued or permitted by such person, firm, partnership or corporation, and shall be deemed punishable therefore as provided in this Chapter. 15.04.080 Civil remedies available. The violation of any of the provisions of this Chapter or any of the Codes hereby adopted shall constitute a nuisance and may be abated by the City through civil process by means of restraining order, preliminary or permanent injunction or in any other manner provided by law for the abatement of such nuisances." Section 2. Severability. The City Council declares that, should any provision, section, paragraph, sentence or word of this Ordinance or the Codes hereby adopted be rendered or declared invalid by any final court action in a court of competent jurisdiction, or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences and words of this Ordinance and the Codes hereby adopted shall remain in full force and effect. Section 3. The City Clerk of the City of Temecula shall certify to the passage and adoption of this Ordinance and shall cause the same or a summary thereof to be published and posted in the manner required by law. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 10th day of January, 2017. Maryann Edwards, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl , City Clerk of the City of Temecula, do hereby certify that the foregoing Ordinance No. 16-12 was duly introduced and placed upon its first reading at a meeting of the City Council of the City of Temecula on the 13th day of December, 2016, and that thereafter, said Ordinance was duly adopted by the City Council of the City of Temecula at a meeting thereof held on the 10th day of January, 2017, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk Item No. 14 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Charlie Dehart, Fire Chief DATE: January 10, 2017 SUBJECT: Amend and Adopt the 2016 California Fire Code PREPARED BY: Elsa Wigle, Assistant Fire Marshal RECOMMENDATION: That the City Council adopt the Ordinance introduced on December 13, 2016: ORDINANCE NO. 16-14 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING BY REFERENCE THE 2016 EDITION OF THE CALIFORNIA FIRE CODE BASED ON THE 2015 INTERNATIONAL FIRE CODE, IN ITS ENTIRETY, REGULATING AND GOVERNING THE SAFEGUARD OF LIFE AND PROPERTY FROM FIRE AND EXPLOSION HAZARDS ARISING FROM THE STORAGE, HANDLING AND USE OF HAZARDOUS SUBSTANCES, MATERIALS AND DEVICES, AND FROM CONDITIONS HAZARDOUS TO LIFE OR PROPERTY IN THE OCCUPANCY OF BUILDINGS AND PREMISES IN THE CITY OF TEMECULA, INCLUDING CERTAIN AMENDMENTS, ADDITIONS, AND DELETIONS, AND PROVIDING FOR THE ISSUANCE OF PERMITS AND THE COLLECTION OF FEES BACKGROUND: In accordance with the requirements of State law, and in order to maintain appropriate standards and regulations pertaining to the protection of life and property from fire and explosion, it is now necessary to incorporate within the Temecula Municipal Code, the 2016 Edition of the California Fire Code, as set forth in Part 9 of Title 24 of the California Code of Regulations, inclusive of all of the inclusions and exclusions set forth in each chapter's matrix. This Code shall constitute the Fire Code of the City of Temecula. The Ordinance adopts regulations dealing with the various aspects of administration of said Fire Code including, but not limited to, its scope of application, alternative materials and methods, applicable standards, enforcement of said Code by designated officials, appeals of determinations by the Fire Chief and permit fees pursuant to said Code. The Code, together with certain amendments, additions and deletions, generally deals with all aspects of safeguarding life and property, establishes fire and panic safety-related building regulations, and specific regulations pertaining to the hazards of fire and explosion arising from the storage, handling and use of hazardous substances, materials and devices. Further, the Fire Code of the City of Temecula, together with the amendments, additions and deletions set forth in the Ordinance, establish regulations to safeguard life and property from hazardous conditions in the use or occupancy of buildings or premises within the City of Temecula. The Ordinance provides that violations of the Ordinance may be enforced pursuant to the enforcement provisions set forth in Title 1 of the Temecula Municipal Code, including the use of civil remedies. A certified copy of the entirety of the text of Ordinance No. 16-14, together with a copy of the 2016 California Fire Code, shall be maintained in the office of the City Clerk, 41000 Main Street, Temecula, California, and shall be made available for public inspection. FISCAL IMPACT: There is no fiscal impact. ATTACHMENTS: Ordinance (Fire Code) ORDINANCE NO. 16-14 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING BY REFERENCE THE 2016 EDITION OF THE CALIFORNIA FIRE CODE BASED ON THE 2015 INTERNATIONAL FIRE CODE, IN ITS ENTIRETY, REGULATING AND GOVERNING THE SAFEGUARD OF LIFE AND PROPERTY FROM FIRE AND EXPLOSION HAZARDS ARISING FROM THE STORAGE, HANDLING AND USE OF HAZARDOUS SUBSTANCES, MATERIALS AND DEVICES, AND FROM CONDITIONS HAZARDOUS TO LIFE OR PROPERTY IN THE OCCUPANCY OF BUILDINGS AND PREMISES IN THE CITY OF TEMECULA, INCLUDING CERTAIN AMENDMENTS, ADDITIONS, AND DELETIONS, AND PROVIDING FOR THE ISSUANCE OF PERMITS AND THE COLLECTION OF FEES THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Chapter 15.16 of the Temecula Municipal Code, including all provisions of all codes adopted by reference therein, is hereby repealed provided, however, that such repeal shall not affect or excuse any violation occurring prior to the effective date of this Ordinance. A new Chapter 15.16 is hereby added to Title 15 of the Temecula Municipal Code to read as follows: "Chapter 15.16 FIRE CODE 15.16.010 Code adopted. The City of Temecula hereby adopts by reference the California Fire Code, 2016 Edition, as set forth in Part 9 of Title 24 of the California Code of Regulations, except as stated in this Section or as amended below in Section 15.16.020 of this Ordinance, all of the provisions and appendices of the 2016 California Fire Code, inclusive of all of the inclusions and exclusions set forth in each chapter's matrix, are hereby adopted and shall apply to the City of Temecula. In addition, the following provisions that are excluded in the 2016 California Fire Code are hereby adopted: Chapter 1, Division II of the California Fire Code is hereby adopted, except that Section 103.2 and 108.3 and 109.4 are not adopted, and Chapters 3, 25, and Sections 403.12, 503, 510.2, and 1103.2 are adopted. 15.16.020 Amendments. The following amendments, additions, and deletions are made to the California Fire Code, 2016 Edition, as adopted by this Chapter: A. CHAPTER 1 SCOPE AND ADMINISTRATION Section 101.4 is amended to read as follows: 101.4 Severability. If any provision, clause, sentence or paragraph of this ordinance or the application thereof to any person or circumstances shall be held invalid, such invalidity shall not affect the other provisions of this ordinance which can be given effect without the invalid provision or application, and to this end, the provisions of this ordinance are hereby declared to be severable. Section 102.5 is amended to read as follows: 102.5 Application of Residential Code. Where structures are designed and constructed in accordance with the California Residential Code, the provisions of this code shall apply as follows: 1. Construction and design provisions of this code pertaining to the exterior of the structure shall apply including, but not limited to, premises identification, fire apparatus access and water supplies. Where interior or exterior systems or devices are installed, construction permits required by Section 105.7 of this code shall apply. 2. Administrative, operational and maintenance provisions of this code shall apply. 3. Automatic fire sprinkler system requirements of this code shall apply to detached accessory buildings 3,600 square feet or greater in accordance with Section 903.2. The provisions contained in Section 903.2.18 of the California Fire Code or Section R309.6 of the California Residential Code may be used for the design of the automatic fire sprinkler system for detached private garages. Section 103.4 is amended to read as follows: 103.4 Liability. Any liability against Riverside County or any officer or employee for damages resulting from the discharge of their duties shall be as provided by law. Section 104.1.1 is added to read as follows: 104.1.1 Authority of the Fire Chief and Fire Department. 1. The Fire Chief is authorized and directed to enforce all applicable State fire laws and provisions of this ordinance and to perform such duties as directed by the City Council. 2. The Fire Chief is authorized to administer, interpret and enforce this ordinance. Under the Fire Chief's direction, the Riverside County Fire Department is authorized to enforce ordinances of the City of Temecula pertaining to the following: 2.1. The prevention of fires. 2.2. The suppression or extinguishment of dangerous or hazardous fires. 2.3. The storage, use and handling of hazardous materials. 2.4. The installation and maintenance of automatic, manual and other private fire alarm systems and fire extinguishing equipment. 2.5. The maintenance and regulation of fire escapes. 2.6. The maintenance of fire protection and the elimination of fire hazards on land, in buildings, structures and other property, including those under construction. 2.7. The maintenance of means of egress. 2.8. The investigation of the cause, origin and circumstances of fire and unauthorized releases of hazardous materials. 3. The following persons are hereby authorized to interpret and enforce the provisions of this ordinance and to make arrests and issue citations as authorized by law: 3.1. The Unit Chief, Peace Officers and Public Officers of the California Department of Forestry and Fire Protection. 3.2. The Fire Chief, Peace Officers and Public Officers of the Riverside County Fire Department. 3.3. The Riverside County Sheriff and any deputy sheriff. 3.4. The Police Chief and any police officer of any city served by the Riverside County Fire Department. 3.5. Officers of the California Highway Patrol. 3.6. Code Officers of the City of Temecula Code Enforcement Department. 3.7. Peace Officers of the California Department of Parks and Recreation. 3.8. The law enforcement officer of the Federal Bureau of Land Management. Section 104.12 is added to read as follows: 104.12 Authority of the Fire Chief to close hazardous fire areas. Except upon National Forest Land, the Fire Chief is authorized to determine and announce the closure of any hazardous fire area or portion thereof. Any closure by the Fire Chief for a period of more than fifteen (15) calendar days must be approved by the City Council within fifteen (15) calendar days of the Fire Chief's original order of closure. Upon such closure, no person shall go in or be upon any hazardous fire area, except upon the public roadways and inhabited areas. During such closure, the Fire Chief shall erect and maintain at all entrances to the closed area sufficient signs giving notice of closure. This section shall not prohibit residents or owners of private property within any closed area, or their invitees, from going in or being upon their lands. This section shall not apply to any entry, in the course of duty, by a peace officer, duly authorized public officer or fire department personnel. For the purpose of this section, "hazardous fire area" shall mean public or private land that is covered with grass, grain, brush or forest and situated in a location that makes suppression difficult, resulting in great damage. Such areas are designated on Hazardous Fire Area maps filed with the office of the Fire Chief. Section 108.1 is deleted and replaced as follows: 108.1 Board of appeals established. The Board of Appeals shall be the City Manager. If he or she determines an outside board is needed, he or she shall designate an outside hearing officer to hear the appeal. The Fire Chief shall be notified of any appeal and the Fire Chief or designee shall be in attendance at the appeal hearing. Depending on the subject of the appeal, specialized expertise may be solicited, at the expense of the applicant, for the purpose of providing input to the Appeals Board. Section 113.2 of the California Fire Code is deleted in its entirety and replaced with the following: 113.2 Schedule of permit fees. Fees for services and permits shall be as set forth in the City of Temecula fee schedule. Section 113.6 is added to read as follows: 113.6 Cost recovery. Fire suppression, investigation, rescue or emergency medical costs are recoverable in accordance with Health and Safety Code Sections 13009 and 13009.1, as may be amended from time to time. Additionally, any person who negligently, intentionally or in violation of law causes an emergency response, including, but not limited to, a traffic accident, spill of toxic or flammable fluids or chemicals is liable for the costs of securing such emergency, including those costs pursuant to Government Code Section 53150 et seq., as may be amended from time to time. Any expense incurred by the Riverside County Fire Department for securing such emergency shall constitute a debt of such person and shall be collectable by Riverside County in the same manner as in the case of an obligation under contract, express or implied. B. CHAPTER 2 DEFINITIONS SECTION 202 — GENERAL DEFINITIONS is amended as follows: Definitions to be added: FIRE CHIEF OR CHIEF. The Fire Chief of Riverside County or the Fire Chief's designee C. CHAPTER 5 FIRE SERVICE FEATURES Section 503.2.1 is amended to read as follows: 503.2.1 Dimensions. Fire apparatus access roads shall have an unobstructed width of not less than 24 -feet, for single family dwellings, multifamily, commercial, and industrial development, with an unobstructed vertical clearance of not less than 13 -feet 6 -inches. Exception: New custom home lot driveway access shall be a minimum of 20 -feet in width. Section 503.2.2 deleted in its entirety and replaced with the following: 503.2.2 Authority. The fire code official shall be the only authority authorized to designate fire apparatus access roads and fire lanes and to modify the minimum fire lane access widths for fire or rescue operations. Section 503.2.5 is amended to read as follows: 503.2.5 Dead ends. Dead-end fire apparatus access roads in excess of 150 -feet in length shall be provided with an approved area for turning around fire apparatus. The maximum length of a dead end road or cul-de-sac shall not exceed 1320 feet, if exceeded then a second access point is required for fire access. Section 503.6.1 is added to read as follows: 503.6.1 Automatic opener. New motorized gates shall be provided with means to be automatically opened remotely by emergency vehicle in accordance with Riverside County Fire Department Standards and Policies, as may be amended from time to time. Exception: Gates serving individual one- and two-family dwelling parcels. Section 503.7 is added to read as follows: 503.7 Loading areas and passenger drop-off areas. On private properties, where fire apparatus access roads are utilized for loading or unloading or utilized for passenger drop-off or pick-up, an additional eight (8) feet of width shall be added to the minimum required width for the fire apparatus access road. Section 505.1 is amended to read as follows: 505.1 Address identification. New and existing buildings shall have approved address numbers, building numbers or approved building identification placed in a position that is plainly legible and visible from the street or road fronting the property. These numbers shall contrast with their background. Where required by the fire code official, address numbers shall be provided in additional approved locations to facilitate emergency response. Where access is by means of a private road and the building cannot be viewed from the public way, a monument, pole or other sign or means shall be used to identify the structure. Commercial, multi -family residential and industrial buildings shall have a minimum of twelve (12) inch numbers with suite numbers being a minimum of six (6) inches in size. All suites shall have a minimum of six (6) inch high letters and/or numbers on both the front and rear doors. Single family residences and multi -family residential units shall have four (4) inch letters and/or numbers, as approved by the Fire Prevention Bureau. Address numbers shall be maintained. EXCEPTION: Building address numbers within the Tourist Retail Core (TRC) of the Old Town Specific Plan, are permitted to be a minimum of eight (8) inches in size. Sections 507.5.7 is added to read as follows: 507.5.7 Fire hydrant size and outlets. As determined by the fire code official, fire hydrant sizes and outlets shall be based on the following: 1. Super Hydrant Standard — one (1) four (4) inch outlet and two (2) two and one half (2 1/2) inch outlet. 2. Super Hydrant Enhanced — two (2) four (4) inch outlet and one (1) two and one half (2 1/2) inch outlet. Section 507.5.8 is added to read as follows: 507.5.8 Fire hydrant street marker. Fire hydrant locations shall be identified by the installation of reflective markers (blue dots). Any hydrant marker damaged or removed during the course of street construction or repair shall be immediately replaced by the contractor, developer or person responsible for removal or damage. Section 508.1 is amended to read as follows: 508.1 General. Where required by other sections of this code and in all buildings classified as high-rise buildings by the California Building Code, in buildings greater than 300,000 square feet in area and in Group 1-2 occupancies having occupied floors located more than 75 feet above the lowest level of fire department vehicle access, a fire command center for fire department operations shall be provided and comply with Sections 508.1.1 through 508.1.8. Section 508.1.1 of the California Fire Code is deleted in its entirety and replaced with the following: 508.1.1 Location and access. The fire command center shall be located adjacent to the main lobby and shall be accessible from fire department vehicular access or as approved by the fire code official. The room shall have direct access from the building exterior at the lowest level of fire department access. Section 508.1.3 is amended by adding the following: Exception: A fire command center solely required because a building is greater than 300,000 square feet in area shall be a minimum of 96 square feet (9 m2) with a minimum dimension of 8 feet (2438mm). Section 508.1.6 is amended by adding the following: Exception: A fire command center solely required because a building is greater than 300,000 square feet in area shall comply with NFPA 72 and contain the features set forth in Section 508.1.6 subsections 5, 8, 10, 12, 13 and 14. The features set forth in Section 508.1.6 subsections 1, 2, 3, 4, 6, 7, 9, 11, 15, 16, 17, 18 and 19 shall be required when such building contains systems or functions related to these features. Section 508.1.8 is added to read as follows: 508.1.8 Fire command center identification. The fire command center shall be identified by a permanent easily visible sign stating "Fire Dept. Command Center," located on the door to the fire command center. Section 509.3 is added to read as follows: 509.3 Fire sprinkler system riser room. Fire sprinkler risers shall not be obstructed in any manner. The fire system riser(s) is to be provided with eighteen (18) inch clearance to each side and to the front of the system riser. Access shall be provided by means of an exterior door with the minimum dimensions two (2) feet six (6) inches wide by six (6) feet eight (8) inches tall. The fire system riser room shall house the fire sprinkler riser(s) and main fire alarm control panel and not share with any other equipment (i.e. mechanical, electrical, etc.). D. CHAPTER 6 BUILDING SERVICES AND SYSTEMS Section 606.10.1.2 is amended to read as follows: Section 606.10.1.2 Manual operation. When required by the fire code official, automatic crossover valves shall be capable of manual operation. The manual valve shall be located in an approved location immediately outside of the machinery room in a secure metal box or equivalent and marked as Emergency Controls. E. CHAPTER 9 FIRE PROTECTION SYSTEMS Section 901.2.2 is added to read as follows: 901.2.2 As-built/Revised documents. Three (3) sets of as-built/revised drawings shall be submitted to the fire department for approval prior to final of any permits. Redlines are not considered as-builts/revised plans. Section 903.2 of the California Fire Code is deleted in its entirety and replaced with the following: 903.2 Where required. In all new buildings and structures which are 3,600 square feet or greater, an approved automatic sprinkler system shall be provided regardless of occupancy classification. Where the Sections 903.2.1 — 903.2.19 of the California Fire Code require more restrictive requirements than those listed below, the more restrictive requirement shall take precedence. In addition the following is required for existing buildings/structures: A. 1. All new tenants and new occupancies hereafter constructed, which exceeds 3,600 square feet shall have an approved automatic fire sprinkler system installed throughout therein. 2. All existing occupancies to which additions are made, where either the addition itself or the building and the addition in total exceeds 3,600 square feet, shall have an approved automatic fire sprinkler system installed throughout therein. 3. Change of use or occupancy that exceeds 3,600 square feet shall have an approved automatic fire sprinkler system installed throughout therein. B. Exception: Unless required elsewhere in this code or the California Building Code, automatic fire sprinkler systems shall not be required for the following: 1. Detached Group U occupancies used for agricultural or livestock purposes, less than 5,500 square feet, and having setback distances of 50 feet or more from the property line and other buildings. 2. Detached non-combustible equestrian arena shade canopies that are open on all sides and used for riding only - no commercial, assembly or storage uses. 3. Detached fabric or non-combustible shade structures that are open on all sides and used to shade playground equipment, temporary storage of vehicles and dining areas with no cooking. 4. Detached Group U occupancy greenhouses less than 5,500 square feet. 5. Where determined by the Fire Chief that no major life safety hazard exists, and the fuel load does not pose a significant threat to firefighter safety or to other structures or property, automatic fire sprinklers may be exempted. C. One- and two-family dwellings shall have an automatic fire sprinkler system regardless of square footage in accordance with the California Residential Code. Fire sprinkler systems shall be installed in mobile homes, manufactured homes and multifamily manufactured homes with two dwelling units in accordance with Title 25 of the California Code of Regulations. The following exceptions in the California Fire Code shall not be allowed: a. Exception in Section 903.2.3 b. Exception 2 in Section 903.2.11.3 Section 903.3.5.3 is added to read as follows: 903.3.5.3 Hydraulically calculated systems. The design of hydraulically calculated fire sprinkler systems shall not exceed 90% of the water supply capacity. Section 904.2.2.1 is added to read as follows: 904.2.2.1 Extinguishing system monitoring requirements. All automatic fire - extinguishing systems will be required to be monitored by the fire alarm/sprinkler monitoring system. If a fire alarm/sprinkler monitoring system is not present, one will be required to be installed to provide monitoring for the automatic fire - extinguishing system. Sections 907.1.6 and 907.1.7 are added to read as follows: 907.1.6 Fire alarm control panel (FACP). The main fire alarm control panel shall be located in the same room as, and sharing the same access as the fire sprinkler riser. The FACP shall have a minimum 36 inches of face clearance and 6 inches side clearance from any other wall or equipment. 907.1.7 Notification device. New tenant spaces and new occupancy buildings shall require alarm notification devices. For multi -tenant buildings, an alarm notification device shall be placed in each tenant suite. For existing buildings with new tenants an alarm notification device shall be required in each tenant space. For existing buildings that are not equipped with a fire alarm system or sprinkler monitoring system, new tenants or owners shall be required to install the appropriate type of alarm system. F. CHAPTER 32 HIGH PILED COMBUSTIBLE STORAGE Section 3204.2.1 is added to read as follows: 3204.2.1 Minimum requirements for client leased or occupant owned warehouses. Designs of an automatic sprinkler system for client leased or occupant owned buildings containing high pile storage shall be based on the requirements of NFPA 13. The responsible fire protection engineer shall perform a survey of the building to determine commodity classification, storage configuration, building height and other information related to the development of an appropriate sprinkler system design. The fire protection engineer shall also make reasonable efforts to meet with the building owner or operator to understand seasonal or customer related fluctuations to the stored commodities, storage height, and configuration. The sprinkler design shall be based on the most demanding requirements determined through the onsite survey and discussions with the building owner or operator. The technical report shall describe the basis for determining the commodity and sprinkler design selection, how the commodities will be isolated or separated, and include referenced design document(s), including NFPA 13 or the current applicable factory mutual data sheets. If a specific fire test is used as the basis of design, a copy of the fire test report shall be provided at the time of plan review. G. CHAPTER 49 REQUIREMENTS FOR WILDLAND-URBAN INTERFACE FIRE AREAS. Section 4904.3 is added to read as follows: 4904.3 High Fire Hazard Severity Zone Maps. In accordance with Government Code Sections 51175 through 51189, Very High Fire Hazard Severity Zones are designated as shown on a map titled Very High Fire Hazard Severity Zones, dated December 24, 2009 and retained on file at the office of the Fire Chief, which supersedes other maps previously adopted by Riverside County designating high fire hazard areas. H. APPENDICES Appendix B Table B105.2 of the California Fire Code is amended to read as follows: TABLE B105.2 REQUIRED FIRE -FLOW FOR BUILDINGS OTHER THAN ONE- AND TWO-FAMILY DWELLINGS, GROUP R-3 AND R-4 BUILDINGS AND TOWNHOUSES AUTOMATIC SPRINKLER SYSTEM (Design Standard) MINIMUM FIRE -FLOW (gallons per minute) FLOW DURATION (hours) No automatic sprinkler system Value in Table B105.1(2) Duration in Table B105.1(2) Section 903.3.1.1 of the California Fire Code 50% of the value in Table B105.1(2)a Duration in Table B105.1(2) at the reduced flow rate Section 903.3.1.2 of the California Fire Code 50% of the value in Table B105.1(2)b Duration in Table B105.1(2) at the reduced flow rate For SI: 1 gallon per minute = 3.785 L/m. a. The reduced fire -flow shall be not less than 1,000 gallons per minute. b. The reduced fire -flow shall be not less than 1,500 gallons per minute. Appendix C Section C103.1 of the California Fire Code is deleted in its entirety and replaced with the following: C103.1 Hydrant spacing. Fire apparatus access roads and public streets providing required access to buildings in accordance with Section 503 of the International Fire Code shall be provided with one or more fire hydrants, as determined by Section C102.1. Where more than one fire hydrant is required, the distance between required fire hydrants shall be in accordance with Sections C103.2 and C103.3. Fire hydrants shall be provided at street intersections. 15.16.030 Penalties for violation. It shall be unlawful for any person, firm, corporation or association of persons to violate any provision of this Chapter, or to violate the provisions of any permit granted pursuant to this Chapter. Any person, firm, corporation or association of persons violating any provision of this Chapter or the provisions of any permit granted pursuant to this Chapter, shall be deemed guilty of a misdemeanor unless specifically designated as an infraction. Such person or entity shall be deemed guilty of a separate offense for each and every day or portion thereof during which any violation of any of the provisions of this Chapter or the provisions of any permit granted pursuant to this Chapter, is committed, continued, or permitted. Violations shall be punishable as provided in Chapters 1.20, 1.21, and 1.24 of the Temecula Municipal Code. Payment of any fine or penalty herein shall not relieve a person or entity from the responsibility for correcting the violation. 15.16.040 Civil Remedies Available. The violation of any of the provisions of this Chapter shall constitute a nuisance and may be abated by the City through civil process by means of restraining order, preliminary or permanent injunction or in any other manner provided by law for the abatement of such nuisances." Section 2. Severability. If any provision of this Ordinance or the application thereof to any person or circumstances is held invalid, such invalidity shall not affect other provisions or applications of the Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are severable. This City Council hereby declares that it would have adopted this Ordinance irrespective of the invalidity of any particular portion thereof and intends that the invalid portions should be severed and the balance of the Ordinance be enforced. Section 3. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published as required by law. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 10th day of January, 2017. Maryann Edwards, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Ordinance No. 16-14 was duly introduced and placed upon its first reading at a meeting of the City Council of the City of Temecula on the 13th day of December, 2016, and that thereafter, said Ordinance was duly adopted by the City Council of the City of Temecula at a meeting thereof held on the 10th day of January, 2017, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk Item No. 15 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Luke Watson, Community Development Director DATE: January 10, 2017 SUBJECT: Consider Planning Application PA16-1657, a Major Modification Application to Allow Revisions to a Previously Approved Car Wash Generally Located at the Northwest Corner of Jefferson Avenue and Del Rio Road at 28111 Jefferson Avenue PREPARED BY: Eric Jones, Associate Planner RECOMMENDATION: That the City Council consider a resolution entitled: RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING PLANNING APPLICATION PA16-1657, A MAJOR MODIFICATION APPLICATION TO ALLOW REVISIONS TO A RECENTLY APPROVED CAR WASH GENERALLY LOCATED AT THE NORTHWEST CORNER OF JEFFERSON AVENUE AND DEL RIO ROAD AT 28111 JEFFERSON AVENUE (APN: 921-060-006) BACKGROUND: The Uptown Temecula Auto Spa project site is located within the recently adopted Uptown Temecula Specific Plan. On April 28, 2015 an urgency interim Ordinance designed to prohibit certain land uses and construction in the Uptown Temecula Specific Plan until the Plan was adopted. Without such an ordinance, land uses, buildings or structures could be established, commenced, or constructed in a manner inconsistent with, and which could impede the implementation of the Specific Plan. Maintaining a balance of land uses and public space is vital to the accomplishment of the purposes and goals of the proposed Specific Plan. The proposed ordinance prohibited the following uses and buildings in Uptown Temecula during the time it was in effect: 1. Any new use that is not permitted by right, as identified in Table 17.08.030 of Title 17 of the Temecula Municipal Code, within the current zoning designation, and is not permitted by right as identified in Table 3-9 Land Use Matrix of the draft Uptown Temecula Specific Plan shall be allowed; 2. Any new building or structure with a floor area ratio (FAR) of greater than 0.30 within the Community Commercial, Highway Tourism or Service Commercial zoning districts, or a FAR of greater than 0.40 within the Business Park or Light Industrial zoning districts; and 3. Any new building or structure with a height greater than 40 feet within the Light Industrial zoning district, a height greater than 50 feet in the Business Park, Service Commercial or Community Commercial zoning districts, or a height greater than 75 feet within the Highway Tourism zoning district; A Development Plan and Minor Conditional Use Permit for the Uptown Temecula Auto Spa were submitted on April 8, 2015. The project would have been subject to the moratorium. However, the City Council granted the project an exemption from the moratorium. This exemption was granted because of the high quality architectural design and materials that would be used for the project. As a result, the project completed the entitlement process and was recommended for approval by the Planning Commission on November 18, 2015, and received City Council approval on January 26, 2016. On December 12, 2016 staff received a Major Modification Application to revise the architecture and materials for the project. Before and after 3D renderings of these changes can be found in the reduced plans section of this report. Below is a summary of the proposed revisions: 1. Vacuum Stations/Shade Structures — The originally approved solid shade structures over the drying stations were designed to support solar panels. The applicant has indicated that solar will not be part of the project at this time. Therefore these structures have been modified and are proposed to include a sunshade fabric cover instead of a solid cover. The covers over the entrance kiosks are proposed to incorporate a revised solid design to protect this equipment. 2. Towers and Dome — The applicant has proposed to revise the towers by removing the previously approved glass and using louvered venting instead. The applicant has indicated that this revision will reduce the potential for glare and will provide additional venting for the attic space. The applicant also states that this change will also assist with maintenance. The applicant has also proposed to revise the material and colors of the dome on the south tower. The approved dome would have been a tile mosaic made up of four different tile colors. The revised version would consist of a custom built fiberglass structure with the same size and shape as the originally approved tile and grout pattern. The visual appearance as proposed will now resemble a copper or metal dome instead of a tile mosaic. 3. Wainscoting — The project was originally approved with tile surrounding the main windows, trash enclosure, decorative detailing on the west elevation, and just below the main tower. The tile is also located in a few other accent locations on the structure. The applicant proposed to replace this tile with wainscoting containing contrasting stucco. 4. Monument Sign — The originally approved monument sign has been revised to incorporate the existing concreate wall. The new design would modify the placement of landscaping for the project. The revised sign would be raised by 36 inches when compared to the originally approved version. FISCAL IMPACT: None ATTACHMENTS: 1. Vicinity Map 2. Plan Reductions 3. City Council Modification Resolution 4. Draft Conditions of Approval 5. Applicant Letter 6. January 26, 2016 City Council Staff Report 7. Notice of Public Hearing VICINITY OR AERIAL MAP 0 zoo 400 800 Feet PLAN REDUCTIONS „.•F rr /// / / ., !!/1. ■ _ r f f Wirt . I1TE DATAR. 21111 JEFFERSON k..r uecrw ore ASA R21.0.6oo. ELII.R. 1.x61. ... q ...PI 6.66111 I4..Mw.RaM IMIllf 4.11110 MIR M151 k j (., a y i ° .! UPTOWN TEMECULA AUTO 5PA =L4 �1,119:91 ! i kali! 28111 JEFFERSON AVENUE fl 10 2 i��s�`, F KpOHM OEM •m ,Rn:n Exo ofoRE r+ I xnn rR.sx Ewc osxRE�rn[o � HEE sx ENCLOSURE s carrIg 73°:1'3 if I1..nI.RE! ,dam...RAMO AR.4 420 SS 1116 .NDSCAPF AR. 10411.16 F 2216 // ® // a r/ •A J�• k ...' --w.�_ • e e +=moi EAH.0 .0 U. VACANT VW. EOM .. .. TTT .61 WOO nv�sea UDE. 1ADA vncr 75�■ )„.,-,_.. 41 I ,. -- Jt' ! ' _ 14 MM. SPACE MOH. HCLUDIN41 0. ” `mom RK n�R ASTERN MUNCEAL WAHR DETECT �` rF E RM.S �< <n,.oRx„Fo.on CHF SPHERE TEMECULA AN.XATION DATE JUL 12 2007 cm eouRwRr. SANTA .ROAREA PROPOSALS xor..rruu.0 E MAMMA ; LLEE M.RRLn=EMEN.R LEGAL DESCRIPTION not o00 0„ of ,r r 1, l r , +�, ti r ���o' ® jib .� ay _iii .� .....• _ 11fj f Aa r.. ^ 7�• ii 4 �` 4m � � 1 I I1� . - y R I • ' s., p ,� :;�� •_ =: y s *� �'YF ,. �.E �,a�Ems.�, . Km IE.ITP4 14 ��.wu a�.s W W. trim RFFRGN Mune FMMbY.f.e, MUM C62•040. :'twfW,MlM ...0..eow..mW,.Ecoga a R.cww, usiungs ..• 11r lit . -a r+a -iii aa_u.�sctv. a ' +# .......�.r.e.. 2.��' '+.v.. �y�,' .+•6.0 •�rt...t.• I y .. y : w ^.ix: r i,...._•-r,•—,-„,.. 'x'. -p... ;" EASTERN M,r.nL WA,ER oc,RKr E=ALECa..n.a. xc e•"'�.e- ..-. .. g a M1.. J. { i• . i. 0• r moi, ,. Zfz eonr ii&ERN cARH. GAS co VEZC'NxFl leml AV-2M 1.1E212 .. ZE:9,. ADDITIONAL NOTES ,.. iie 17117 �ti�� �S1R� O - — 0 _ -- gs _ - - - -----� - - - - JEFFERSON AVENUE \\ y ALL PROP., WEE. FASEAM.. A. luLDINGS °' AND PROPOSED. ARE SHOWN on,xESEE PLAN `R"Q v1GNln MAP _ r......:--......", 1Ni! ARCHITECTUAL SITE PLAN KEYED NOTES•EMPIRE M 11 ©Q IPHEGMSIGNAL EUIDEYSEPARATE EA_ O WULFOAM!AMONG DETAIL IWAS .2 O 1MEM FRIRGLEIREVEAL CONTROL...RSVP OI IEgcpouurn.eeOOEOCRo'rTI" 00 WORMED O WULFOAµMOULDNGOVAL 121A32 O ROOF SERE, SEE OVAL 13/AS.O O IRO ROOF DUAL SEE sin LD O OUTDOORSCONAE WHS.. TYPICAL SEE ELECIRICAL O WUIFOAM MOULDPJG DEIAL 13/532 O ILEDETALSEE NA. O LOUNGE DOOR AWNING SEE MAL 10/A50 .60 re,,tr"OMSEu RooF WRHNERGVSS TRE MDSAIC PANMNSPE O WUIPogµ MOUIENG DUAL 14/Al2 O GUARD RAILS SEE COAL VAS O OLOUNGE IOWA VAC SCREENS SEE DUAL el230 ROOF PRCNSI2ttPICA15[E ROOFPHANgI) O DESIGN GROUP.. ril O O MUA0AA MOULOINGO3A115/AL2 O ROOF OVERHANG TYPICAL DUAL SEE C/AI) MAINGNO ARVEM,SEF 7.a...oAL PUNS CP O E%RDRDOOR AND WMOW SYSTEM DOOR SEE DOOR SCHOOL/ a SNfEIA]] O MUIFOAM MOO.. 0ESAL l e/AL2 O APO fMRYY 000,SNgLL 1E wALLFD AT Ar f f O WEEP SCREEDTYPICALSEE DMA LAS.0 I SfECWNIY FRF Capf PC3evAl YLLSIL1Y..LRna�A SIE'91yN9irNMYMf OVERfLOW, PROVIDE wq➢ESR OJ ER/SSSWPPER PER O DE1Nfµµ OREDIIAL.WLN21e Af z'at- WUIfOAMMOULDAGDflAL IIM.L3 O EXIfRICR ORECTGNu 11Gx1eJG SPJ M.uNwr SseNyRRswel O VENOM PAA M6 IEE NOSE IO E/ 11 O —.vv.— �L ®� -- co O WUIfOAM MOULO.IG DUAL WARS ME Sari DECORATIVE O 2 GAUGE ROOFFUfHNG. AfA1SROOf TRAHaOGPE PAN Ro O M000.1MOULONG MAL I WAS 0 O Z FRAME WIDOW FRAME COLOR ICN RROLND.G AAIWAL COLOR Q0 O MUIFOAMAu3UL0NG DELLO/A52 O MVO. MOUIDNC OflMIvlAS2 O ROWER CLOCK SEE DflALI^_A5.0 O 1211'ae'd'EMU.. LOWERS PA.rt TO MATCH SURROLHI.O.G Q 5055.MAI NOTE II AI 1 O MuIFOAµ mom.. Oflu1WALz O WM UIFOAMOULD. DEAL 20/ARE .777.. OU AMMO.LMOMO RASE CLIP ...I A OC WTNW NA DIA UPTOWNJEFFERSON gi imago a1 AUTO SPA 0 Io ii.c ii i.. 7 LOS ANGELES. CA 90049II5E0 ROAD ---I ladi=kommeek. IP, �N AUTO SP E _ — —.. ["`.1 p ,I>� '.• PCi�t __ �_ - _ _ _ r— R 0 c 0p c(AIPA.S.„ _ .- _ 'r ... � .. -"} _ - ` ._ _.-GBW611@ '_ i \T f- E D , N O •.. .:�� _._—_. a' AiliMMEL. 7) _ C O -- 111 ■1 1 -t 2 ; '- 58u� �. @ i� +' { . ' .. Y <>.� ■ I �,. 0� -- - ' W h V W d N . _. ` } Y I� �f` iL� 1 1L+ + '� T/ I7 `T T tT •• y'rJ � 'l ���� � fy i'kF 7 T/ Tl `T fL"M' E.*' lTZ 1''1 ��i 0 � m (._' !® Q ' ! i,+ ! I��. F�� 7 1�\ � � --� r�� f� F�� Ty4 O N - LISEIEE c- h 5EE 552 FOR AMMAN. nacn OP.Rrawea 4e IF + \ ELM=RatiF:1L11i l' .VE E WN j 4gt EXTERIOR FINISHES; u4E = OREM APPLIED FPGHSYSIVA SA R)/e'S1u0!UMBRA SNCCOEULIOMF[GID ' roaH1OVERnEI21 AUTNPROVDECOEJIROI,ONSSASSHOWN EXTERIOR PAINTS• eTh G COLORTfRRACOTRA ALNCOWUNTLLDE DICI OAMEPAHRA OW JIDPENMILIO/. Roi.00WEEDIUIIEGENO) 4wLRnHw ROROOFMAIENAI COS COLOR, OVER UNDERUTM1EM LOR:SPECFY R0eYY5Z1N - = OgRRVPARtI u3e'd�+wlr IeP M yr I EAER GUST TILE MOAN CEA 5 s/ ICIRM)0) 9BERR VN E Q ARNflRONG1POROOFNG o 2S.I ;;`o;o 01;3,7w1105051201 0 ■.: �7. I 4 – – cf 6% te t ' r r 49 m agic 0= - �` a_yr, `74 ` 1 /• �:1 ` r4 F a T3 .. Cidimil E a: —_` , F� i A■�� e � EN E m i .,.. M• jEt i w r p D 91 I� +b O U� r— , j r I § a` �,�-+ - + �\ rse. . i—.___.. 1 —'y- fr -1 Ali G E �: I`� orratma as max. SLIVA111181 igill. i -. e^)1 EE N 2 ROR AMMON. V'.� _ �J R ARCH DR.Ys1GNS ..: � -) [: : 1I: :15/1V LI.I ,.\lUil, A-2.0ci KEYED NOTES. O SIGNAGE UNDER SEPARATE PERMT A O N01 USED O OUTDOORSCONOE 1F1.11. SEE ELECTRICAL TYPICAL ARY0UOOM 10(201AS5 GOME ROOF WIT TIE PATRRN SE[ASSL OR00F c IYPICNSff ROD/ PIAN Al S MOWWOWSYSUEM 000R SEE 000R SCHEDULE 0 O VRTUZ PRO l'T".MA,OIRASSSCUPPFR PER ORFWAL IL1PLL lc AFF.IYPICAl O NSULFDPM MOULDING DEM 5/032 O 0111FOAM MOULDNG DTA 9/N2 lO0 2SULFOAM MOULONG DEM. 10/AS] • 1U110M5 MOULONG OETN /1/032 O I SULFOAIA MOULONGDEFAL I2/AS2 1'YUIFOAM MOULDING DEAL 10052 O MULFOAM MOUIONG ODN 1005.2 • 0101FOAM MOULDNG OnN 15/5.2 • IOULFOAM MOULDNG DEIN INAS 2 .1 LEI. 111 + 1 FBICIK E;I.L•A'.1 L H13: DRRL.I 5251 ._ 7,5 RIULFOAMMOULONG DEIN/1/052 O NSUFOAM MOULDING DTA INAS2 O N1UD0014 MOULDNG DEIN I9/AS 2 • INSUNOAM MOULDING 3E09 50/AS 2 O 1' REIN FRY PIGLET REVEAL CONTROL JOM rTP O ROOFSPRE SEE DUAL 1003.0 OTLE DEIN SEE I/05.0 O /0092/2241 M01944 Dmi p 100FOARnwc E DI L 11 erA1. =SW'. FXCOOSP NN1...61ALIE0AlM F FF O TREMOR DRECTIONAl LILTING 5PJM UT.. ^_s Eq.. S TM O TIUIE STEEL DECORATIVE FRAME MATCH WINDOW FRAME COLOR O TOWER CLOCK. see DERV 12,50 O HTCH.Iir. LANYARD SASE cue AODF¢503PIAY ITNHEWM 0 PNCWMYfPE CODE PCR01� O TO ROOF OETNIE20250 O LOUNGE DOOR AWia1G SEE MALT/MD O LOUNGE TOWER VENT SCREWS SEE DEIN O/As0 OWA O WEEP SCREED TYPICAL seE DEIN LASO OCLEAN. PRODUCT DISPENSER SEE CARWASH NUTT., O 2400109500FFV.s1Y1O4TNL0 00(150N50DM PANTTO O T TU EE""D5µ OSC(Ya 0/(255ADE0VIREMEWHPANT Q AMNTOWER ITASE LOUVER fFAtiii'1 t1 Y: ILA -EX I L. L t'. t 111 1 YALE EXTERIOR FINISHES; BIERECI MIEN WJIEB MHO OREM. APPLIED WISH YFM FIPIO`COILA O E.1U`RuF.cVNTRWTI LAM PROVIDE N MAROON BROWN IRREEND NO100/ ELSIO/ 00002 TERRACOTTA WU TO ROOF MATERIAL C-03 STUCCO COLOR.. OM UNDDELTMENT 1120020/0 . IICHOCTOR TO PRONE SUBMIT.) SEE SELECTFORCE, PLAT. WRYER SEE SIERT. 11 ARMSTRONGIPO ROOFING EXTERIOR PAINTS. nDouiofN:ioMEM' MEM YP DARK. PDRal I202/20v) ....07.5,DESFRT VALLEY ICI IA1P51.v2ONSPINTAFr110A 01551 rriprrrr Dr816N GROUP.. ryy a Fa�w I��w�irALrs WAYNF RIZ DIAL DBA UPTOWN JEFFERSON AUTO SPA 11590 BELLAGIO ROAD LOS ANGELES CA 50049 fl$1R55Nr1R� r.mtw.�.L �wW ■ ma.1 A SIDE ELEVAIL0.N Icy jL',.CUL'd .1N INC EIZONC FLEV A(ION I -1(J • 1 V -0J4 A 4,4^4,4 44 I1 .1S -T.• 4Ml ALLNICu:l I'LAx 1114% CLEIStMICE T 2 KEYED NOTES. 0 MOA. p VACUUMAWL« O SUN SHADE FARRIC,ORE,' S"OPWERIIX PLUS OR EQUAL OVACUUM TRASH COLLECTOR ® II.NEDTRuN Cox AWCHAWR.Q c., O AWEAJG POSTLGGARON O AWF.OSCONCF QOM. SFEELECTRCAI O PACUUMLIE HOLSIER AIOAA FP. E =BIM MUSHES: .-a OI FINISH SYSTEM O PMT1APO STUCCOLLAHABRA STUCCOELALTOMERIC SAND FINISP)OPER PROVIDE CONTRSHO WN Q EAGLE ROOF CLAY TILE.144ONT BLEND) COLOR TERRACOTTA MAROON BROWN BLEHO NO ma B ERIUDCE CCP. TEESMEL STM OMG SUMMED, ROOF 'COLONIAL RELY OVER FELT BUSTER ROOF UNDERLAY.. EXTERIOR PAINTS: - KI.AWU,TO...04 CI- �u: PPupU RnYYSv1uR FAOTN, Of3ERT VALLEY O COR OIFT T YN IPNARK S(O ICI LOSI TNO m L•L •.TLOT 1 EKON r LLI.L ArIGIS L]'Ay-c1:UT 'J El 11 :+ [EA) D Ll l EA.', lSOL LS'nkAli,M1'AC1Jt:hS,h1VNI.NGj MUNI SALM% AMIN: T4:E SFER-.nC- EMPIRE DEfi1GN GROUP.� LOP WAYNE"BUZ KNAL AUTO SPA 11SPO BELIAGIO ROAD A LOS ANGELES CA SOWS SOLAR ALINING EXTERIOR ELEVATIONS A-2.2 la LANDSCAPE SCREEN - ENLARGED EI.l \ .VfI(\.--�} KEYED NOTES; 54,...1 mom WO-41mm w+RNO 0Rr.AUWwE01JODIeL+DOEPJIupSe hKit, O I2WOAM DOME ROOF WIIMR2 MDSAC O .0011.73.1114 PAY-A1.1•14K01JLa& ASP OEXIRDRDOORAroW OOWSYSRM DOOR SEE DOOR SCMEDILE OO 0 oovtOREOLLLMALLI M740BRi S =MIR PER O ReuSO.N11®LY➢I4 GGK a,. O EJ4YaA4 AIGP.OERO Gem%NU IOD 2UIwAM MOW.. DUAL IO/NR O MULFOMA MOULDNGGfTALII/ASR • MUIIOMANOWT. On. 10/85 O MUIFOMAMOUIq.DEMI. IUAS2 O MUIFOAM MOULD. ORAL WASA O MULIOAM MONDE. OSA! ILA52 IOL MUIFOAM MOULD. INAS1 MITA IPTAXOR. lar, tfr I.o.W MTF LAaDGCMEG PUMPLSEf 1MOSCME J WIHwdIPl DRVMFG LANDSCAPE SCREEN - sc.1. 1,-1,- 374.1 r 1-, - LANDSCAPE SCREEN - IUNNL'.L .X11 • IiLEV AI ION L..\RC LD ELEVATION O MRFOAM MOULDS. DE IAL I]/A. 'G° wu+aw lApumAa LlpAL WART MUI/OMAMOUIDE. OEM. 19/A52 MUNOAM MOULOI. DUAL 20/A52 ROI 1-MRMMY RGLErREVEM CONTROL JOM re O ROO,SPRE. SEE D[IAL 11/MD 0 REDETAL5E1/ASA POS L AND SCREENING DE LV1. 0 ROOF OVMHM. TYPICAL DUN, SEE CM]] RAPD Y PE COUNTY MU CODE PCRMNMIwJE2295929 O MUM OREC43.1 SIJ M.Un29 ?S dep. Jveal O 2liaf51FR DECORAIWEMAAl MATCH WWOWFRAX( COLOR 0 IOWi9 CLOCK.S& DErAL 12810 IRICHCIE, UNIMD USE CIA Ew1r ntapf0 b MLDE 64a1 nDGIESY XO C LANDSCAPE SCREEN - TC.NNLL ENTRY -E .EVA DEIN SCALE JAE, •1 L" 0 Iv Rc,119.0 070.CO1 FUx Inn MICK. S.ErMROOP DUAL SEER/M0 0 SvrCEtlOw A.lucfp lSEW .Me O LOUNGE TOWER VEM SCREWS SEE IXIAL WASC 0 NA O WEEP SCAM 1YPR:AL SEE OEIALWe50 CLWSL MOM. OLMan, SEE CAYWISHEOUPIe2 O 1WCIH.SEMR I ZArAllal,WAnlsmOLa, PAM ID ERIALcaoR 0 wREM MGM L. Rom. Wel IEIEWWK. NOT MIMEO.s! SIIIKTURAL WEEoO.= • WJDSCME AREA SEL UNDSCNEMN EXTERIOR FINISHES; MEd$ ZEN OVER APPLE° RAH SYSTEM ,ver]/W SIOCCOIU1WPSTUCCO-BA51OAERICSMO R6pOVER 147/4UlH PROAM CONTROL JOU. M SHOWN EAGLE LW( ILE R®MONIRIEro1,CaOR1ER..... N MOWN 11.0 TIO mu HO DGE CURVED IMPAUHSWONG SEAM MFiALROOF 'COLON. RED-OV[R P11IUSTER ROOFU DERUYMEN TCP -C-1 JEN15' g eprAER ntrogagisLu1EER,Igvpfnn 11 EXTERIOR PAINTS• tt �` 1 CI R]LII]AADLS TA%NJLLOBV IRPDARLPEARW KIRAA]U'06EDVAWlY- nie.KTABA�'� Fauf ISKStpt ipeCAR4WEIL1I1 wDKE LSEEE'I:NIIS Et NTE E.\c.1.EI"1 AI1 RL45 4•. L nn.Re120.®Roc I.DREIF J FararOccimI E.N0 ON W NORERa.N WHIN=COE 1A-NDSCAPE FICHE ET UES IOU. ELIv.\lluN SCALE 411.1.1. EMPIRE DESIGN GROUPER 1 Beal WAYNE"BUR ANAL DBA UPTOWN 1EF1 95094 AUTO SPA 11560 BELLAGIO ROAD LOS ANGELES, CA 90049 PERGOLA EXTERIOR ELEVATIONS KEYED NOTES' ® YRICM.IVtCI0.544P.0E.54011.74.. Q w.wnmeew x..00 JODI.L.wu1R OUi000RSCOHE SIGH. TYPICAL O IHUSF5A'4 DOME 0002 WIN TLE MOSAIC C) ROOS PITCH ISISPICAL SEE ROOF PLAN AI 7 O IsIPORAND WINOW SYSTEM DOOR SEE DOORSCHED1LE 0DETAILI/AI 7ORIG..I IIK4.t 22 J2tnai Lo.en Per O NSULFOM MOULDNO DUAL WAS POWDER coq ED µUNNUM E WYHi STA C Off FROM 1MCe6e Mw.Otl.uww cPTOIYN'1'f.:MECUL/R SI(,AGE O .SUIFOAM MOULONG DENS 9/A52 O .CULFOAM MOULONG DETAIL 1O/AS O OOULFOAMMOULD..DE190/MAS 2 • Y9UL1OMMou1DNG DEIAL ILAS+_ • IMULFDM MOULD.. DE120 /2/A32 .RUOo M MOULD.. DETAIL 115/A3.2 O PMUSEDM MOULDING DETAIL /6/AS2 54 O 269ULFOAM MOULDNG DEM. II/AS2 • IF.1AB4.A..leA 3C2IL WAR • 119/150904 Mou1ONc DELAY 19/952 O flWW .. MUM. 0 ROOF SPIRE. SEE OETAYIS/ASO MEMORY ROLES REVEAL CONTROL TONT4YP O lY DETAIL SEE I/ASO 0 GUARD MI5, SEEDEIALIASA O ROOF OVERHANG TYPICAL DUAL SEE C/AI2 ®AI.1.0{.1.2¢1.111044,11t12 A4lc.fr 0015009 DREC1.0NALLO5NG. SP/ N• un0n. .4..3 201 0 = 55151M -155505.5•1555.61-1441.4.05.151..f arm 0 TOWER CLOCK SEE DUNS 12.30 O M.SC., LANYARDE/SE CIR Ly14291P4414 ,4 1-19 64.41IloL•1/'•! 35405 Mltr .0024 IFFAIRI 3,10N Liy II NT I'11LAViI T 1041(551) N,IONLNIFN 1 ELLA Al 04 >4R3 ill+.1, 1 0 IPERDO MUFRE00DEPC0IDIGPUY 60941000. 0 orAMAIN:u1n2069 0 LOUNGE DOOR AW IMG SEE DETAIL/0A30 O LOUNGE TOWER VENTSCREEIS. SEE DUAL 5/ASO aCS,nR SaD4,F ED. COMPACTOR TO INSTALL ROOF ILE O" WEEP SCREED TYPICAL SEE DETAIL 3/A30 OCLEAN.. PRODUCTv 0.50E CARWA4H EOURMENT ONC AT C o1. PAPA TO 0 6 u AE CED WRE MESH PAM LANDSCAPE AREA 20UMISCAPE PLAN EXTERIOR FINISHES; I..'"'LL` I ET't,tLnnilu'd"RA s1LICcou,.s1OMERICSAM MANIJOVEEAMETAL LATH PROVIDE CONTROL MIDI . SHOWN FNSWS 041..1.1.00.• 10.1 0.14.4 .4.1 1)CTERIOR PAINTS• COLICI6061.1.MAN SPECIN1!l001 ;,I= EE090 0 0 922/201 IC10.7 :DESERT VALLEY Ki./ReiSonowTY.YHi1Ma1'109200002099 .,..1f..11MK a0.011e.05.1004 Wau(00 REPIWN/ NC. MINT MO .4E51. PPS. CONCRETE RETAINING WALL (T0 REMN2/ EMPIRE 1! DESIGN GROUP.., WAYNE`BUI MAL DBA UPTOWN JEFFERSON AUTO SPA 11560 BELIAGIO ROAD LO5 ANGELES CA 90049 J DIME DESIGN 0110UP 4061 Wirahingtou A'e. Murrieta (I)6�-1410 (MODIFICATION REQUEST) UPTOWN TEMECULA AUTO SPA F.1)0+04254 - Imo REVISIONS NINI/DD/YY ..14[0. KENuskIM COVER SHEET 4 PROPOSED PREVIOUSLY APPROVED FOR DESCRIPTION SEE WRITTEN LETTER ITEM #i (MODIFICATION REQUEST) UPTOWN TEMECULA AUTO SPA EMPIRE DESIGN GROUP Q4S61 Washington Avc, MI441i014 (9513-146 1490 EDG#04254 - UTAS 7l4fl,ut VACUUM STATION ENHANCEMENTS 1 a I_! REVISIONS O PROPOSED PREVIOUSLY APPROVED FOR DESCRIPTION SEE WRITTEN LETTER ITEM #i N 0 (MODIFICATION REQUEST) UPTOWN TEMECULA AUTO SPA REVISIONS J MM/DO/YY u REMARKS FlalTDATIL EMPIRE DESIGN GROUP EDO#04254-[FPAS — __A.._ ,, 4362 WmhinEwn Are., Mnnen 0150.96.144❑ VACUUM STATION ENHANCEMENTS N 0 co O (MODIFICATION REQUEST) UPTOWN TEMECULA AUTO SPA REVISIONS x MinVirr ww i UMW .�� EMPIRE DESIGN 11ROUP EDG#ogz54-UTAS 248611WuxLjii�on +b.-. Murrieta OW -696-1490 TOWER AND WAINSCOT ENHANCEMENTS __r -._i.,.,. _ 6 co O PROPOSED PREVIOUSLY APPROVED FOR DESCRIPTION SEE WRITTEN LETTER ITEM #3 A =i NPIRE DESIGN 6ROUP 24.1361 Wa.shireglurt Axe, Murrieta (9521-69+ (MODIFICATION REQUEST) UPTOWN TEMECULA AUTO SPA ED<Io o F,4 - UTAS TOWER AND WAINSCOT ENHANCEMENTS REVISIONS MIC MUTT ILEX/0610 PIA1111% 0 PROPOSED PREVIOUSLY APPROVED FOR DESCRIPTION SEE WRITTEN LETTER ITEM *3 J EMPIRE DESIGN IRROUP 24861 WasithWun Am. Murritn (51)-496-1490. (MODIFICATION REQUEST) UPTOWN TEMECULA AUTO SPA EDGg 04254 - UTAS TOWER AND WAINSCOT ENHANCEMENTS scomorry REVISIONS P.INARL5 PROPOSED PREVIOUSLY APPROVED FOR DESCRIPTION SEE WRITTEN LETTER ITEM #4 J EMPIRE DESIGN GROUP Y4$bt L 4aalsmgisn Ave., Murrieta (ygtj494-t,iytt (MODIFICATION REQUEST) UPTOWN TEMECULA AUTO SPA EDG1n4 54-LTIAS MONUMENT SIGN REVISIONS rumwn GSR PROPOSED PREVIOUSLY APPROVED FOR DESCRIPTION SEE WRITTEN LETTER ITEM #4 J (MODIFICATION REQUEST) UPTOWNTEMECULAAUTOSPA REVISIONS yWPU,n .)0/.6 �'� IIAi, �rornsx EMPIRE DESIGN CIROUP Bim= vT MONUMENT SIGN r-_�__ sg85,Wnxhingan Ave.,Murriete(g5i]-646•,ggn PROPOSED 14841 J EMPIRE DESIGN GROUP Wn+4ingtvn Ave.„ 9iurriHa 19Si7�496• Wyu PREVIOUSLY APPROVED FOR DESCRIPTION SEE WRITTEN LETTER ITEM #4 (MODIFICATION REQUEST) UPTOWN TEMECULA AUTO SPA E DG#04254 - UTAS MONUMENT SIGN REVISIONS 11$110-11,17 =uu1rm J .f nO1DATD IZINIAU3 co o RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING PLANNING APPLICATION PA16-1657, A MAJOR MODIFICATION APPLICATION TO ALLOW REVISIONS TO A RECENTLY APPROVED CAR WASH GENERALLY LOCATED AT THE NORTHWEST CORNER OF JEFFERSON AVENUE AND DEL RIO ROAD AT 28111 JEFFERSON AVENUE (APN: 921-060-006) THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Procedural Findings. The City Council of the City of Temecula does hereby find, determine and declare that: A. The City Council, at a regular meeting, considered the Application and environmental review on January 10, 2017, at a duly noticed public hearing as prescribed by law, at which time the City staff and interested persons had an opportunity to and did testify either in support or in opposition to this matter. B. At the conclusion of the City Council hearing and after due consideration of the testimony, the City Council approved Planning Application No. PA16-1657 subject to and based upon the findings set forth hereunder. C. All legal preconditions to the adoption of the Resolution have occurred. Section 2. Further Findings. The City Council, in approving the Application hereby finds, determines and declares that: Modifications, Development Code Section 17.05.030.E A. The proposed use is in conformance with the general plan for Temecula and with all applicable requirements of State law and other Ordinances of the City. The modification will allow for architectural revisions to a previously approved Development Plan. The use will remain as originally approved and therefore will still meet all applicable requirements of State law and other Ordinances of the City. B. The overall development of the land is designed for the protection of the public health, safety, and general welfare. The modification will only allow for architectural revisions to a previously approved project. All requirements related to the public health, safety, and general welfare that have been reviewed and approved under the original approval remain valid with this modification. Section 3. Environmental Findings. The City Council hereby makes the following environmental findings and determinations in connection with the approval of the Development Plan Application: A. In accordance with the California Environmental Quality Act, the proposed project has been deemed to be categorically exempt from further environmental review (Section 15332, Class 32, In -Fill Development Projects); The modification will allow for revisions to a previously approved development plan. The project is within City limits on a site smaller than 5 acres and has been found to be consistent with the General Plan and all applicable Zoning regulations. The project site is a former gas station on a project site surrounded by commercial development. Utilities are available for the use. The site has no value as habitat for endangered, rare, or threatened species. The use is allowed in the governing zoning district upon approval of a Conditional Use Permit and will not result in any significant effects relating to traffic, noise, air quality, or water quality. Section 4. Approival with Conditions. The City Council of the City of Temecula hereby approves Planning Application No. PA16-1657, a Major Modification application to allow revisions to a previously approved car wash generally located at the northwest corner of Jefferson Avenue and Del Rio Road at 28111 Jefferson Avenue subject to the Conditions of Approval set forth on Exhibit A, attached hereto, and incorporated herein by this reference. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 10th day of January, 2017. Maryann Edwards, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 17- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 10th day of January, 2017, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk DRAFT CONDITIONS OF APPROVAL EXHIBIT A CITY OF TEMECULA DRAFT CONDITIONS OF APPROVAL Planning Application No.: PA16-1657 Project Description: Uptown Auto Spa Major Modification: A Major Modification application to allow revisions to a recently approved car wash generally located at the northwest corner of Jefferson Avenue and Del Rio Road at 28111 Jefferson Avenue Assessor's Parcel No.: 921-060-006 MSHCP Category: Commercial DIF Category: Retail Commercial TUMF Category: Retail Commercial Quimby Category: N/A (Non -Residential Project) Approval Date: January 10, 2017 Expiration Date: January 10, 2019 PLANNING DIVISION General Requirements 1. Indemnification of the City. The applicant and owner of the real property subject to this condition shall hereby agree to indemnify, protect, hold harmless, and defend the City and its attorneys from any and all claims, actions, awards, judgments, or proceedings against the City to attack, set aside, annul, or seek monetary damages resulting, directly or indirectly, from any action in furtherance of and the approval of the City, or any agency or instrumentality thereof, advisory agency, appeal board or legislative body including actions approved by the voters of the City, concerning the Planning Application. The City shall be deemed for purposes of this condition, to include any agency or instrumentality thereof, or any of its elected or appointed officials, officers, employees, consultants, contractors, legal counsel, and agents. City shall promptly notify both the applicant and landowner of any claim, action, or proceeding to which this condition is applicable and shall further cooperate fully in the defense of the action. The City reserves the right to take any and all action the City deems to be in the best interest of the City and its citizens in regards to such defense. 2. Expiration. This approval shall be used within 2 years of the approval date; otherwise, it shall become null and void. Use means the beginning of substantial construction contemplated by this approval within the two year period, which is thereafter diligently pursued to completion, or the beginning of substantial utilization contemplated by this approval, or use of a property in conformance with a Conditional Use Permit. 3. Time Extension. The Director of Community Development may, upon an application being filed prior to expiration, and for good cause, grant a time extension of up to three (3) one-year extensions of time, one year at a time. 4. Conformance with Approved Plans. The development of the premises shall substantially conform to the approved site plan and elevations contained on file with the Planning Division. 5. Graffiti. All graffiti shall be removed within 24 hours on telecommunication towers, equipment, walls, or other structures. 6. Water Quality and Drainage. Other than stormwater, it is illegal to allow liquids, gels, powders, sediment, fertilizers, landscape debris, and waste from entering the storm drain system or from leaving the property. To ensure compliance with this Condition of Approval: a. Spills and leaks shall be cleaned up immediately. b. Do not maintain, or repair vehicles onsite. c. Do not hose down parking areas, sidewalks, alleys, or gutters. d. Ensure that all materials and products stored outside are protected from rain. e. Ensure all trash bins are covered at all times. 7. Materials and Colors. The Conditions of Approval specified in this resolution, to the extent specific items, materials, equipment, techniques, finishes or similar matters are specified, shall be deemed satisfied by City staffs prior approval of the use or utilization of an item, material, equipment, finish or technique that City staff determines to be the substantial equivalent of that required by the Conditions of Approval. Staff may elect to reject the request to substitute, in which case the real party in interest may appeal, after payment of the regular cost of an appeal, the decision to the Planning Commission for its decision. Vacuum Stations/Shade Structures: Sun Shade Fabric Kiosk Stations: Seam Metal Roof, Colonial Red Towers and Dome: Louvard Venting in place of windows, Dome to be constructed of fiberglass with coper finish. Wainscoting: Stucco, Desert Valley 8. Modifications or Revisions. The permittee shall obtain City approval for any modifications or revisions to the approval of this project. 9. Previous Conditions of Approval. All previous Conditions of Approval from PA15-0520 and PA15-0521 shall remain in full effect unless superseded herein. Prior to Release of Power, Building Occupancy or Any Use Allowed by This Permit 10. Compliance with Conditions of Approval. All of the foregoing conditions shall be complied with prior to occupancy or any use allowed by this permit. APPLICANT LETTER Uptown Temecula Auto Spa 11560 Bellagio Road Los Angeles, CA 90049 December 12, 2016 Dear Mayor Naggar and Honorable Members of the City Council: Pursuant to our Modification Application, we are hereby requesting the following modifications to our previously -approved plans. Below is a brief outline of the proposed modifications, which are depicted in an exhibit comparing the proposed plans to the previously approved plans: 1) Vacuum Stations/Shade Structures: Although solar was initially considered as part of the project, solar experts have advised that solar is not beneficial at this time and additional studies are necessary (experts suggest monitoring power usage and solar exposure for 18 months and then make a recommendation for solar). Accordingly, solar is not being constructed at this time and the design of the vacuum and shade structures have been modified accordingly (the custom designed and engineered solar structures are not needed). Note that solar was not included on the building plans which were approved by the City as a part of the plan check process. With the removal of the solar from the vacuum stations and shade structures, the vacuum and shade structures have been revised accordingly with purpose-built structures that match the existing architecture and style. Uptown Temecula Auto Spa management will continue to monitor advances in alternative power and plan to incorporate its use as soon as practicable. 2) Towers and Dome: The design of the towers has been updated to make the use of the louvard venting consistent throughout both towers by removing the glass windows and replacing them with louvard venting. This change is consistent with the Spanish Colonial Revival architecture style of the building and reduces the potential for glare coming from the tower windows, provides additional venting for the tower attic space and is superior for maintenance and upkeep purposes. The treatment, as proposed, is consistent with the Spanish Colonial Revival architecture style of the building as well as the design of City Hall. Although minor modifications have been proposed to the dome and tower, due to their height from street level, modifications will either be barely visible or not visible at all, with most changes at 32 to 50 feet from ground level. From street level, changes would be even less visible. Modifications to the dome relate only to the materials and design. The proposed dome is a custom built fiberglass (FRP) structure with the same size and shape as the tile and grout pattern originally approved by City Council. However, as modified, the visual appearance will be that of a copper or metal dome rather than the tiled mosaic. As designed, the dome will patina with {40190033;3}1 age as it is sprayed with liquid metal and then polished to create the design. This new material will last longer than the materials previously proposed and will look better over time than the mosaic design previously approved. In addition, as currently proposed, the design proposes a "U" representing "Uptown Temecula," creating an additional unique, elegant and tasteful architectural design feature to the building serving at the gateway into the Uptown Temecula area. 3) Wainscoting Accented wainscoting is proposed instead of tile surrounding the carwash, trash enclosure and monument sign. The wainscoting is consistent with the architectural style and will be longer lasting and superior for upkeep purposes. Ultimately most of the area will be covered by landscaping. 4) Monument Sign: The existing 36' block wall will be retained. Accordingly, the entire sign has been raised by 36", which increases visibility of the sign. We hope that the City Council will approve these modification requests, as without them, the continued construction of the Auto Spa will not be financially feasible. Sincerely, Wayne 'Buz' Knyal Managing Member, Uptown Temecula Auto Spa {40190033;3}2 JANAURY 26, 2016 CITY COUNCIL REPORT TO: FROM: DATE: SUBJECT: Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT City Manager/City Council Luke Watson, Director of Community Development January 26, 2016 Approve Planning Application Number PA15-0520 & Development Plan and Conditional Use Permit to Allow for the Operation of a 4,285 Square Foot Car Wash Generally Northwest Corner of Jefferson Avenue and Del Rio Road at Avenue PA15-0521, a Construction and Located on the 28111 Jefferson PREPARED BY: Eric Jones, Associate Planner RECOMMENDATION: That the City Council conduct a Public Hearing and: 1. Adopt a resolution entitled: RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING PLANNING APPLICATION NO. PA15-0520, A DEVELOPMENT PLAN TO ALLOW FOR THE CONSTRUCTION OF AN APPROXIMATELY 4,285 SQUARE FOOT CAR WASH GENERALLY LOCATED ON THE NORTHWEST CORNER OF JEFFERSON AVENUE AND DEL RIO ROAD AT 28111 JEFFERSON AVENUE, AND MAKING A FINDING OF EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) (APN 921-060-006) 2. Adopt a resolution entitled: RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING PLANNING APPLICATION NO. PA15-0521, A CONDITIONAL USE PERMIT TO ALLOW FOR THE OPERATION OF AN APPROXIMATELY 4,285 SQUARE FOOT CAR WASH GENERALLY LOCATED ON THE NORTHWEST CORNER OF JEFFERSON AVENUE AND DEL RIO ROAD AT 28111 JEFFERSON AVENUE, AND MAKING A FINDING OF EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) (APN 921-060-006) BACKGROUND: On April 18, 2015, Wayne Knyal, through his representative Lisa Kolieb of Gersham Savage, submitted Planning Application Nos. PA15-0520 and PA15-0521. The applications consisted of a Development Plan and a Conditional Use Permit to allow for the construction and operation of a 4,285 square foot express car wash on the northwest corner of Jefferson Avenue and Del Rio Road. The project is located within the Uptown Temecula Specific Plan Area. On June 9, 2015, the City Council passed an Urgency Ordinance to temporarily prohibit certain uses and construction in the proposed Uptown Temecula Specific Plan area until approval of the Specific Plan (December 8, 2015). Several exemptions to the prohibition were included in the ordinance. One exemption indicated that projects submitted and deemed complete on or before April 28, 2015 could continue through the process provided they were ultimately reviewed by the City Council. The applications for this project were submitted before this date. The project is consistent with the code requirements in place at the time of submittal. The car wash is located adjacent to the intersection of Jefferson Avenue and Del Rio Road and vehicular ingress and egress is provided on both these streets. The site plan depicts an area adjacent to this intersection for a monument sign. The purpose of this sign is to announce the site and surrounding area as being part of the Uptown Jefferson Specific Plan. The City is still determining the design of the monument sign and it will be reviewed under a separate permit once the design phase is complete. The car wash is based on a self-service model with no individual wash bays. Staff calculated parking requirements based on the 2.5 spaces per wash bay requirement in the Development Code and applied it to the number of cars that can be washed at any one time. The car wash can accept up to four cars at once. Therefore the number of required parking spaces is ten. The applicant has provided nineteen spaces. The covered parking spaces will feature solar arrays. The applicant was required to file a Conditional Use Permit for the project. This permit will govern the operational aspects of the project. Standard hours of operation for the project will be from 7:00 a.m. until 9:00 p.m. seven days a week. Washes will be completed in three minutes or Tess. The facility will be supervised by three employees per shift. These employees will include a manager or assistant manager and two customer service attendants. The project was heard at the November 18, 2015 Planning Commission Hearing. The Commission voted unanimously (4-0-1, one commission seat vacant) to provide a recommendation of approval to the City Council. FISCAL IMPACT: None ATTACHMENTS: 1. City Council Development Plan Resolution 2. City Council Conditional Use Permit Resolution 3. Planning Commission Staff Report 4. Notice of Public Hearing RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING PLANNING APPLICATION NO. PA15-0520, A DEVELOPMENT PLAN TO ALLOW FOR THE CONSTRUCTION OF AN APPROXIMATELY 4,285 SQUARE FOOT CAR WASH GENERALLY LOCATED ON THE NORTHWEST CORNER OF JEFFERSON AVENUE AND DEL RIO ROAD AT 28111 JEFFERSON AVENUE, AND MAKING A FINDING OF EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) (APN 921-060- 006) THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Procedural Findings. The City Council of the City of Temecula does hereby find, determine and declare that: A. The Planning Commission, at a regular meeting, considered the Application and environmental review on November 18, 2015, at a duly noticed public hearing as prescribed by law, at which time the City staff and interested persons had an opportunity to and did testify either in support or in opposition to this matter. At the conclusion of the Planning Commission hearing and after due consideration of the testimony, the Planning Commission adopted Resolution 15-31 recommending that the City Council approve Planning Application PA15-0520. B. The City Council, at a regular meeting, considered the Application and environmental review on January 26, 2016, at a duly noticed public hearing as prescribed by law, at which time the City staff and interested persons had an opportunity to and did testify either in support or in opposition to this matter. C. At the conclusion of the City Council hearing and after due consideration of the testimony, the City Council approved Planning Application No. PA15-0520 subject to and based upon the findings set forth hereunder. D. All legal preconditions to the adoption of the Resolution have occurred. Section 2. Further Findings. The City Council, in approving the Application hereby finds, determines and declares that: Development Plan, Development Code Section 17.05.010.E A. The proposed use is in conformance with the General Plan for Temecula and with all applicable requirements of State law and other Ordinances of the City; The use is permitted in the Community Commercial zoning designation upon the approval of a Conditional Use Permit. The project has also been evaluated to ensure compliance with other requirements of the General Plan for Temecula and with all applicable requirements of State law and other Ordinances of the City including the recently adopted Urgency Ordinance governing the Uptown Jefferson Specific Plan Area. B. The overall development of the land is designed for the protection of the public health, safety, and general welfare. The project has been reviewed and conditioned to maintain compliance with the Development, Fire, and Building Codes. These codes contain provisions that ensure for the public health, safety, and general welfare. No adverse impacts are anticipated. Section 3. Environmental Findings. The City Council hereby makes the following environmental findings and determinations in connection with the approval of the Development Plan Application: A. In accordance with the California Environmental Quality Act, the proposed project has been deemed to be categorically exempt from further environmental review (Section 15332, Class 32, In -Fill Development Projects); The project is within City limits on a site smaller than 5 acres and has been found to be consistent with the General Plan and all applicable Zoning regulations. The project site is a former gas station on a project site surrounded by commercial development. Utilities are available for the use. The site has no value as habitat for endangered, rare, or threatened species. The use is allowed in the governing zoning district upon approval of a Conditional Use Permit and will not result in any significant effects relating to traffic, noise, air quality, or water quality. Section 4. Conditions. The City Council of the City of Temecula recommends approval of Planning Application No. PA15-0520, a Development Plan to allow for the construction of an approximately 4,285 square footage car wash generally located on the northwest corner of Jefferson Avenue and Del Rio Road at 28111 Jefferson Avenue, subject to the Conditions of Approval set forth on Exhibit A of the Planning Commission staff report. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 26th day of January, 2016. Michael S. Naggar, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 16- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 26th day of January, 2016, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk RESOLUTION NO. 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING PLANNING APPLICATION NO. PA15-0521, A CONDITIONAL USE PERMIT TO ALLOW FOR THE OPERATION OF AN APPROXIMATELY 4,285 SQUARE FOOT CAR WASH GENERALLY LOCATED ON THE NORTHWEST CORNER OF JEFFERSON AVENUE AND DEL RIO ROAD AT 28111 JEFFERSON AVENUE, AND MAKING A FINDING OF EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) (APN 921-060- 006) THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Procedural Findings. The City Council of the City of Temecula does hereby find, determine and declare that: A. The Planning Commission, at a regular meeting, considered the Application and environmental review on November 18, 2015, at a duly noticed public hearing as prescribed by law, at which time the City staff and interested persons had an opportunity to and did testify either in support or in opposition to this matter. At the conclusion of the Planning Commission hearing and after due consideration of the testimony, the Planning Commission adopted Resolution 15-32 recommending that the City Council approve Planning Application PA15-0521. B. The City Council, at a regular meeting, considered the Application and environmental review on January 26, 2016, at a duly noticed public hearing as prescribed by law, at which time the City staff and interested persons had an opportunity to and did testify either in support or in opposition to this matter. C. At the conclusion of the City Council hearing and after due consideration of the testimony, the City Council approved Planning Application No. PA15-0521 subject to and based upon the findings set forth hereunder. D. All legal preconditions to the adoption of the Resolution have occurred. Section 2. Further Findings. The City Council, in approving the Application hereby finds, determines and declares that: Conditional Use Permit, Development Code Section 17.04.010.E A. The proposed conditional use is consistent with the general plan and the development code. The proposed use is permitted by the General Plan and Development Code upon approval of a Conditional Use Permit. B. The proposed conditional use is compatible with the nature, condition and development of adjacent uses, buildings and structures and the proposed conditional use will not adversely affect the adjacent uses, buildings or structures. The proposed use will be surrounded by Community Commercial, Service Commercial, and Highway Tourist uses. Therefore, the use is compatible with the nature, condition and development of adjacent uses, buildings and structures and the proposed conditional use will not adversely affect the adjacent uses, buildings or structures. C. The site for a proposed conditional use is adequate in size and shape to accommodate the yards, walls, fences, parking and loading facilities, buffer areas, landscaping, and other development features prescribed in this development code and required by the Planning Commission and Council in order to integrate the use with other uses in the neighborhood. The site has been reviewed and determined to be adequate in size and shape to accommodate the yards, walls, fences, parking and loading facilities, buffer areas, landscaping, and other development features prescribed in the Development Code and required by the Planning Commission and City Council in order to integrate the use with other uses in the neighborhood. D. The nature of the proposed conditional use is not detrimental to the health, safety and general welfare of the community. The conditional use has been reviewed in order to ensure compliance with all requirements of the Development, Building, and Fire Codes. These codes contain provisions designed to ensure the health, safety, and general welfare of the community. No negative impacts are anticipated. E. That the decision to approve, conditionally approve, or deny the application for a conditional use permit be based on substantial evidence in view of the record as a whole before the City Council. The decision to conditionally approve the applications will be based on substantial evidence in view of the record as a whole before the City Council. Section 3. Environmental Findings. The City Council hereby makes the following environmental findings and determinations in connection with the approval of the Conditional Use Permit Application: A. In accordance with the California Environmental Quality Act, the proposed project has been deemed to be categorically exempt from further environmental review (Section 15332, Class 32, In -Fill Development Projects); The project is within city limits on a site smaller than 5 acres and has been found to be consistent with the General Plan and all applicable Zoning regulations. The project site is a former gas station on a project site surrounded by commercial development. Utilities are available for the use. The site has no value as habitat for endangered, rare, or threatened species. The use is allowed in the governing zoning district upon approval of a Conditional Use Permit and will not result in any significant effects relating to traffic, noise, air quality, or water quality. Section 4. Conditions. The City Council of the City of Temecula approves Planning Application No. PA15-0521, a Conditional Use Permit to allow for the operation of an approximately 4,285 square footage car wash generally located on the northwest corner of Jefferson Avenue and Del Rio Road at 28111 Jefferson Avenue, subject to the Conditions of Approval set forth on Exhibit A of the Planning Commission staff report. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 26th day of January, 2016. Michael S. Naggar, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA } COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 16- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 26th day of January, 2016, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk STAFF REPORT — PLANNING CITY OF TEMECULA PLANNING COMMISSION DATE OF MEETING: November 18, 2015 TO: Planning Commission Chairperson and members of the Planning Commission FROM: Luke Watson, Director of Community Development PREPARED BY: Eric Jones, Case Planner PROJECT Planning Application Number PA15-0520 & PA15-0521, a SUMMARY: Development Plan and Conditional Use Permit to allow for the construction and operation of a 4,285 square foot car wash generally located on the northwest corner of Jefferson Avenue and Del Rio Road at 28111 Jefferson Avenue RECOMMENDATION: Adopt a Resolution recommending City Council approval of the project subject to Conditions of Approval CEQA: Categorically Exempt Section 15332, Class 32, In -Fill Development Projects PROJECT DATA SUMMARY Name of Applicant: Lisa Kolieb of Gresham Savage on behalf of Wayne Knyal General Plan Designation: Community Commercial (CC) Zoning Designation: Community Commercial (CC) Existing Conditions/ Land Use: Lot Area: Site: Vacant Land / Community Commercial (CC) North: Existing Commercial Uses / Community Commercial (CC) South: Intersection of Del Rio Road and Jefferson Avenue, Existing Service Commercial Uses / Service Commercial (SC) East: Jefferson Avenue, Existing Highway Tourist Uses / Highway Tourist (HT) West: Del Rio Road, Existing Service Commercial Uses / Service Commercial (SC) Existing/Proposed Min/Max Allowable or Required 1.69 Acres Proposed 0.69 Acres Minimum R:\CITY COUNCIL REPORTS\2016\011216\PA15-0520 PA15-0521 (ej)\PC 111815 Staff Report\STAFF REPORT.docxl Total Floor Area/Ratio: 0.06 Proposed 0.30 Maximum Landscape Area/Coverage: 23% Proposed 20% Minimum Parking Required/Provided: 19 Provided 10 Required BACKGROUND SUMMARY On April 18, 2015, Wayne Knyal, through his representative Lisa Kolieb of Gersham Savage, submitted Planning Application Nos. PA15-0520 and PA15-0521. The applications consisted of a Development Plan and a Conditional Use Permit to allow for the construction and operation of a 4,285 square foot express car wash on the northwest corner of Jefferson Avenue and Del Rio Road. This express car wash is unique in the sense that vehicles will still move through the facility on a track but vacuuming is performed in self-service stations. The project is located within the Uptown Jefferson Specific Plan Area. On June 9, 2015 the City Council passed an Urgency Ordinance to temporarily prohibit certain uses and construction in the proposed Uptown Jefferson Specific Plan area until approval of the Specific Plan. Several exemptions to the prohibition were included in the ordinance. One exemption indicated that projects submitted and deemed complete on or before April 28, 2015 could continue through the process provided they were ultimately reviewed by the City Council. The applications for this project were submitted before this date and the project will ultimately be reviewed by the City Council at a public hearing. Staff has worked with the applicant to ensure that all concerns have been addressed, and the applicant concurs with the recommended Conditions of Approval. ANALYSIS Site Plan The car wash consists of a one-story 4,285 square foot structure. The structure is located adjacent to the intersection of Jefferson Avenue and Del Rio Road. The site plan depicts an area adjacent to this intersection for a monument sign. The purpose of this sign is to announce the site and surrounding area as being part of the Uptown Jefferson Specific Plan. The City is still determining the design of the monument sign and it will be reviewed under a separate permit once the design phase is complete. A Condition of Approval (No. 50) has been added to ensure this occurs. Two vehicular ingress and egress locations have been provided. The first is located off Jefferson Avenue and the second is located off Del Rio Road. These entrances will lead vehicles to a screened queuing area along Del Rio Road and the covered parking spaces that feature vacuum stations. These parking stalls are located internal to the site. Decorative paving is included at each vehicular entrance. The car wash is based on a self-service model with no individual wash bays. Staff calculated parking requirements based on the 2.5 spaces per wash bay requirement in the Development Code and applied it to the number of cars that can be washed at any one time. The car wash R:\CITY COUNCIL REPORTS\2016\011216\PA15-0520 PA15-0521 (ej)\PC 111815 Staff Report\STAFF REPORT.docx2 can accept up to four cars at once. Therefore the number of required parking spaces is ten. The applicant has provided nineteen spaces. The covered parking spaces will feature solar arrays. Architecture The project will feature architecture in the Spanish Colonial Revival style. Elements indicative of this style include, but are not limited to: • Roof spires • Arched openings with trim • Tile roofing • Wall sconces • Overhangs with molded details Each of these elements can be found on the proposed structure. A dome will cover the main entrance into the car wash. This dome will be capped with a tile mosaic. The project will also feature windows along Jefferson Avenue. The purpose of these windows is to allow natural light to enter into the facility. The applicant has indicated that these windows will be comprised of acid etched glass. The etched glass will allow light into the wash tunnel while ensuring no public view of the car wash equipment. Landscaping The project will feature a variety of plant materials to soften the visual impacts of the structure and covered parking stalls. There will be approximately twenty-two feet of landscaping between the structure and Jefferson Avenue and approximately eighteen feet of landscaping between shade structure in the queuing area and Del Rio Road. Trees in 36" and 24" box sizes will be included in these areas as well as other parts of the project site. Plants used for the project include, but are not limited to: • Fruitless Olive Trees • Red Crepe Myrtle • Red Kangaroo Paws • Red Trumpet Vine Conditional Use Permit The applicant was required to file a Conditional Use Permit for the project. This permit will govern the operational aspects of the project. Standard hours of operation for the project will be from 7:00 a.m. until 9:00 p.m. seven days a week. Washes will be completed in three minutes or less. The facility will be supervised by three employees per shift. These employees will include a manager or assistant manager and two customer service attendants. LEGAL NOTICING REQUIREMENTS Notice of the public hearing was published in the U -T San Diego on November 6, 2015 and mailed to the property owners within the required 600 -foot radius. R:\CITY COUNCIL REPORTS\2016\011216\PA15-0520 PA15-0521 (ej)\PC 111815 Staff Report\STAFF REPORT.docx3 ENVIRONMENTAL DETERMINATION In accordance with the California Environmental Quality Act, the proposed project has been deemed to be categorically exempt from further environmental review (Section 15332, Class 32, In -Fill Development Projects. The project is within City limits on a site smaller than 5 acres and has been found to be consistent with the General Plan and all applicable Zoning regulations. The project site is a former gas station on a project site surrounded by commercial development. Utiiities are available for the use. The site has no value as habitat for endangered, rare, or threatened species. The use is allowed in the governing zoning district upon approval of a Conditional Use Permit and will not result in any significant effects relating to traffic, noise, air quality, or water quality. FINDINGS Development Plan (Section 17.05.010.E) 1. The proposed use is in conformance with the General Plan for Temecula and with all applicable requirements of State law and other Ordinances of the City. The use is permitted in the Community Commercial zoning designation upon the approval of a Conditional Use Permit. The project has also been evaluated to ensure compliance with other requirements of the General Plan for Temecula and with all applicable requirements of State law and other Ordinances of the City including the recently adopted Urgency Ordinance governing the Uptown Jefferson Specific Plan Area. 2. The overall development of the land is designed for the protection of the public health, safety, and general welfare. The project has been reviewed and conditioned to maintain compliance with the Development, Fire, and Building Codes. These codes contain provisions that ensure for the public health, safety, and general welfare. No adverse impacts are anticipated. Conditional Use Permit (Section 17.04.010.E) 1. The proposed conditional use is consistent with the General Plan and the Development Code. The proposed use is permitted by the General Plan and Development Code upon approval of a Conditional Use Permit. 2. The proposed conditional use is compatible with the nature, condition and development of adjacent uses, buildings and structures and the proposed conditional use will not adversely affect the adjacent uses, buildings or structures. R:\CITY COUNCIL REPORTS \2016\011216\PA15-0520 PA15-0521 (ej)\PC 111815 Staff Report\STAFF REPORT.docx4 The proposed use will be surrounded by Community Commercial, Service Commercial, and Highway Tourist uses. Therefore, the use is compatible with the nature, condition and development of adjacent uses, buildings and structures and the proposed conditional use will not adversely affect the adjacent uses, buildings or structures. 3. The site for a proposed conditional use is adequate in size and shape to accommodate the yards, walls, fences, parking and loading facilities, buffer areas, landscaping, and other development features prescribed in this development code and required by the Planning Commission or Council in order to integrate the use with other uses in the neighborhood. The site has been reviewed and determined to be adequate in size and shape to accommodate the yards, walls, fences, parking and loading facilities, buffer areas, landscaping, and other development features prescribed in the Development Code and required by the Planning Commission and City Council in order to integrate the use with other uses in the neighborhood. 4. The nature of the proposed conditional use is not detrimental to the health, safety and general welfare of the community. The conditional use has been reviewed in order to ensure compliance with all requirements of the Development, Building, and Fire Codes. These codes contain provisions designed to ensure the health, safety, and general welfare of the community. No negative impacts are anticipated. 5. That the decision to approve, conditionally approve, or deny the application for a Conditional Use Permit be based on substantial evidence in view of the record as a whole before the City Council. The decision to conditionally approve the applications will be based on substantial evidence in view of the record as a whole before the City Council. ATTACHMENTS Vicinity Map Plan Reductions Development Plan Resolution Exhibit A - Draft Conditions of Approval Conditional Use Permit Resolution Exhibit A — Draft Conditions of Approval Statement of Operations Notice of Public Hearing R:\CITY COUNCIL REPORTS \2016\011216\PA15-0520 PA15-0521 (ej)\PC 111815 Staff Report\STAFF REPORT.docx5 VICINITY MAP 844, ",p/r SINGLE-0A0‘.- 0 INGLE OD ! 0 200 400 800 Feel givA tiT rqq Ls �d�sfi 11 �1 11 Project Site 0000 c PLAN REDUCTIONS IA / ‘WI5I � EMPIRE'\ DESIGN GROUP.. '4°Ae' ,...en.x Pf•.. 1 .r ------------........- m.v �����L;.,,,.cam + 0.6.o o ^n. of " 71 1 r -7 _ , + SECTION 6-B A-A WAYNE5ECTION "BUZei Sia leir-r-r ......--�, !c /-d IQ r � ,r oisrA• a i Mme;: m M o .4IC-1 0/ el i 41" NVit = � UPTOWN TEMECULA AUTO SPA 28111 JEFFERSON AVENUE TEMECULA, CA 92590 Ann ...2.44 201101NCALICANA GAS COMPANY iH. ...,u i.s.l eirana.eaor. .rur�. .orov.0 ._i.n,c.e�E 1104. • I ` •• / x %'/ '1�_ Ih r_I '�+�-_� � � 1ll:_i�41�l11����.,- _ w R.. •-... 1-..... «�, w� = �.Ao rwarr`nc M •.EK 4..... ..x.w WUu .�... x a��il./ PROJECT OWNER /APPLICANTWAYNE • fir. .r.EY,K ►N. ��.ss. PtcPc4a• 448 0 NM 111.-11111.-1011 asp lr _...._ �\ •. .d v r' • 4” r HA 04./ L2•010ve:AFFE.c.4 A/110 112,../A1A03 WOAD IMOK .e..I.r....,.,,c..^ ARCHITECT / APPIJCANTS REP. _ -�� fir:. }.yi. a ...„n .Q..�-,.s.'�.. J `� - - 7 $' _ —-- _ _ JEFFERSON AVENUE - \\ MARVA CAM. 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OAP A naa 1a R a pal IC al PS 42A MS M00 mal N POO NO In w was Pe .. n PRI NAP Firs a ▪ al 1¢N pa • m S AaEraw. all! DR =MIRO Or IMM iia RA .111•rt DPM AEE•( CITY OF TEMECULA 1 f SHEET INDEX ImINA LD14 - XXXGR BUILDING ANO SAFETY asp �•. w W pope AN. mon PRELIMINARY GRADING PLAN "UPTOWN JEFFERSON AUTO SPA' 25111 JEFFERSON AVENUE, 1EPECla/. Ge MP / / • / 'Yr • E -t I; ,;p ' IVs 'A. aigapM ROM M F. 10 — wcar pk- JEFF EK siCA VENUE 't — ot. r.40r 400 b DEMOLITION NOTES nwew . =a v PACs N.E. OW i MEW O msa p.m. �f ar ii .—ai Dow i Mi!6®t WEL Dow. Ito mow w main Qeta i ani O lei Mol LEGEND & QUANTITIES 11 MOO v. Lf. iu ,s V. 1 L. .-.-2; GRAPHIC SCALE OMNI ti•w— tm•Ram.e t_ -t-- +•nns • bl! •C MMC REMOVAL LD14.XXXGR BUILDING AND SAFETY CMLIML xcci^ 04 *WAD 40140019 . a /0910.11116cram as /art a® MLR 1.4 CITY OF TEMECULA DEMOLITION PLAN ''UPTOWN JEFFERSON AUTO SPA^ pills /com 4o. AYY44{. sc+ecws n. s QUO Vmm.04 .0.1C COO RiEm• al r �3 F -- ✓ .may �w. � CONSTRUCTION NOTE8 QQ o�a•C46 PAM .r amllm O owMWt146.— 6$ a;10 O omu IMAM 100019086 O1 Amac1r NNE 09mow R moo a owl• 0 Nat.-aa1.1V Y.a11 0 .01. OW WOK moo SAF IOFu aconow woo o mos IA) O. Emu• ammo A6 No all CO .9w• pcoma era mom A. am= Poo ®a6aCl lnFQ®[R aau 1900 sIDm1Am-a ®swoon.1 ar Nam 6011[.10 tla Pow RCn. A 0a.../a,] "a 0's u .Os Os01L . oo 19. as No 0 6m1 r m 10-s10 ms¢ ono ma aa) aw Oa 10. sac non 2417 p6 R6 ON mu WT rm. so. WI aMl a oar• ®amama ra 7o -Or wornl9 ml ® comma' worts f1 A Oa.A a 461 • 11 Glu r o• .al 1.4Os Ala Gal RC rT 108110 .a1• oanocw 000 Not OW v oma. ®1.sL 1=1L41rt or 011 Pi MIA M. ®w.O4L'C o ss or WC 71.1002-50 +e mOgn[magErt 16 I I II id. ;wear SECTION C.0 1 1w. A m 16 .,661 L �� Nr 040. IMO JEFFEg$. N AVENUE NOTE 711 wx WAS+Oirr. ST. ,= men mora; ►5 rr; 1 GRAPHIC SCALE Rf-L No wan P.P.,- an.twaft 0 lrr.V 11,11-- 11/3/1! worm, at ax— d.a on o924 Aa ..ma CITY OF TEMECULA LDI4-XXXGR BUILDING AND SAFETY ammo PRELIMINARY GRADING PLAN "UPTOWN JEFFERSON AUTO SPA" 28111 ,EFFE%0. AWOA]E Maim,. CA 92290 O 24224' CATCH BASIN DETAIL J.• 4 4•.R. 111p °a xiSa --mr hM wR 1..'7,Z x00007.= d COn_ POLO POOR YO � o.u.2.i >a 00 u TT ATTTat .m u ITT. 0 .c . .emu' t.a011..L AMAMI] a. a VETS . . rai? OR ai Nei *ass [*O. l.ta ~�a TIC ITto0 NOW SLOL: ✓ IWO. RUT WO y14• �,i... 9 •YP} v. (0 0.100 alrot-ZO .00 L �I ADA PA.. SAM 9UGr ! r DN !RLLC90 PAfR Or +� D*ar.ismUO»w - /r u' J, = �4� L• TO 00001. SAX=ALMWS VC RECIAATPCMS SOLVE MOW PACLOPT SCO DO fix' 0 nd 20 =.1a 2 ub4LaYN GfW. 6 WYR P.aat Mon* Or.. WLFr PAIX.WI ° PAINTED ACCESSIBLE PARKING EMBLEM AND STRIPING 0 ACCESSIBLE PARIIING SIGN P4CLSS Oaa:p A irr0. �LPS..a.,.10307 ._3 NAM 2. SETE • 01. 70 DE ix:,u.m x.1x 7e • •2 6E PROMOTED -ltd. CONCKA rrer.OWE IMNE .l =AC 000.TT .xok%T 22 0,, 001 -;as O 12" CHANNEL DRAIN DETAIL rcL.ro s...;1 N▪ TT 001 01 0.0 • Mw4 '4 �-�, PARKING STRIPING LJ ., /J .ea..c..w •-WV• 18- WIDE "STEP-OFF— CONCRETE rro- 10001 o.0 6 Cwa • n 18" CURS OPENING c.m aw 0004 w s...mau f=r..— IVans F a BIGRETENTION DETAIL G ., , POST INDICATOR/FIRE DEPT. CONNECTION DETAIL .,1 DMJ AYE n E Prsarr =mc ung.'w L4L1) 2ie.`ae 21.0 2 Ads D0c,�CT PVT . ssrLa rule nubs as ooEs v.. s u.rlEo °TRUNCATED DOME DETAILS amOLVID T GCE an Lvux - 4 n a.rn.2, +ai 45M 170W. 2 a: '4PM. V. No rallerral Mara 0 WHEEL STOP DETAIL tiJ LD14-XXXGR CITY OF TEMECULA BUILDING AND SAFETY "olln .c• slydroirle- DETAIL SHEET 'UPTOWN JEFFERSON AUTO SPA" 24111 JEFFERSON 2x[)00 1DAE ULA CA 02590 .0.00100i.Naa LW OTT wn. • ` T a onl.tnwsa.w.x. - 0 TP . 111111111.111111 O 24224' CATCH BASIN DETAIL J.• 4 4•.R. 111p °a xiSa --mr hM wR 1..'7,Z x00007.= d COn_ POLO POOR YO � o.u.2.i >a 00 u TT ATTTat .m u ITT. 0 .c . .emu' t.a011..L AMAMI] a. a VETS . . rai? OR ai Nei *ass [*O. l.ta ~�a TIC ITto0 NOW SLOL: ✓ IWO. RUT WO y14• �,i... 9 •YP} v. (0 0.100 alrot-ZO .00 L �I ADA PA.. SAM 9UGr ! r DN !RLLC90 PAfR Or +� D*ar.ismUO»w - /r u' J, = �4� L• TO 00001. SAX=ALMWS VC RECIAATPCMS SOLVE MOW PACLOPT SCO DO fix' 0 nd 20 =.1a 2 ub4LaYN GfW. 6 WYR P.aat Mon* Or.. WLFr PAIX.WI ° PAINTED ACCESSIBLE PARKING EMBLEM AND STRIPING 0 ACCESSIBLE PARIIING SIGN P4CLSS Oaa:p A irr0. �LPS..a.,.10307 ._3 NAM 2. SETE • 01. 70 DE ix:,u.m x.1x 7e • •2 6E PROMOTED -ltd. CONCKA rrer.OWE IMNE .l =AC 000.TT .xok%T 22 0,, 001 -;as O 12" CHANNEL DRAIN DETAIL rcL.ro s...;1 N▪ TT 001 01 0.0 • Mw4 '4 �-�, PARKING STRIPING LJ ., /J .ea..c..w •-WV• 18- WIDE "STEP-OFF— CONCRETE rro- 10001 o.0 6 Cwa • n 18" CURS OPENING c.m aw 0004 w s...mau f=r..— IVans F a BIGRETENTION DETAIL G ., , POST INDICATOR/FIRE DEPT. CONNECTION DETAIL .,1 DMJ AYE n E Prsarr =mc ung.'w L4L1) 2ie.`ae 21.0 2 Ads D0c,�CT PVT . ssrLa rule nubs as ooEs v.. s u.rlEo °TRUNCATED DOME DETAILS amOLVID T GCE an Lvux - 4 n a.rn.2, +ai 45M 170W. 2 a: '4PM. V. No rallerral Mara 0 WHEEL STOP DETAIL tiJ LD14-XXXGR CITY OF TEMECULA BUILDING AND SAFETY "olln .c• slydroirle- DETAIL SHEET 'UPTOWN JEFFERSON AUTO SPA" 24111 JEFFERSON 2x[)00 1DAE ULA CA 02590 4 • Lire `f r LEGEND: la. Oa AO as ®O 2140 4421.-. -® 0244 ARA 444.4 2!..2414 I II 1 EROSION CONTROL CONSTRUCTION NOTES O .Wl 2421 O2 am 24 •.b lam 10 am.® © fon 244144 gam - Ffasem Q ®fume. mo moa ma a1 raw - nmaftl m nal•A eam =W d 4.1140 0Y 1Orl•daY .Omlli.a MOW i .414400 .0 a Bmam, xucRu O Mu fsE Oaf '.1444 O 04 i1 RNA 12 R1.lam. QUANTITIES EI Y-7 TYPICAL PROTECTION F'OR AREA WWII INLET maim 1a 4 ILA I.1742 11044 9241. Q STREET SANDBAG DETAIL L �aC 1t'C n. i I - S = = s = � 2 t = - . iw434 190 adacc :Lon WI lir 4101414-141.4C JEFFERSON AVENUE 41, --130 = = 5 4 Yf Ldw 4.440066 V STASILIZEO CONSTRUCTZQN ENTRANCE .13 G1 6C .41 -- SMISRengiisalv 1144 4++,..- .104 *ONO• W EROSION L. SEDIMENT CONTROL NOTES Ice ` aro 1142 c ,R •oma a 4.04 4.4.4 ..a C ' •4.1 ar42f41 .- 44a,6mod Geo 1.30114 .l 011 4.001 ..114. C.•1b .LILY L 1A-2104 hob a4 •r. 410141. 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Ix 040m1L4. .1. a Oma 0r.1410.05111 AR 4.4V52 .+4 444 40 Ibanal 214. 140.03,34. 1 11 44.4.14: 0.2/32.Ism 4.000330 an. • al C..110.4 I .4344 1340 0 fir 100. onctc Ca14 a a4.4. 000.9041410.440*44-2 0 " 414 i 4.494 *41444nin4 15. .4 4..+,n1414cm4 air, 4.410.44..1. 41-44 007.40:11.. 44f.epb M! aO a 1141 P... 4•i 0:40 ai44 41 444- 4005 AA 1 a. 1ono2 .442.444110 a Won na A. '211.3 044 4. 4114, •44!410 11 0-04149 w. .441344 x.04-~ 414 0.51.100... 4, 4an 4 1iry MI&Ala o.. r.r -is AM m 04. an, .rn 144.0 an 0.0:0 41400 400 aloM66r2 Far 4.aA.4 00340 fit 02 01 0.4.23.4 01 laaa.114P.M M.g f fit 4*LC m� RRaf ■ 5 1^11. ARM&ORf4}.a14 wi alet14 -q la.I ._144'.444. wa4411Cf6 owe.. 00 Rirr..o.a. 2 ad= bl a¢ ...v. mo.14..4wr. 114+4 A.as{ !.42.34 W •e fax 4.MM. 2.2410 Ren. 47x• 14¢2.414. 14VG.4E fit 4240 ft IR no. 111.4 a OA..4.rt e ark morel M AHI 5000111.410 4214 .o tam - 11141 x wears 14210.4 !014414! 4: 044...0 1111111.1., 1 4014@ 44121tl4 Kr. 4..04 440 a 44.03 - 621 eta.. 44040 4.•41.. R 0014 It 484. , al F e .214.1:721 a0. •te 428 *442141.ua 44 1[la® •it MINIM 5010.34 ate �lf300. 4 51410E3302.f44t. 4004.00 M1111% MS Ima.a FOS 14. 0144 4% 241414 5.441.4.246 4 ..101 -10.44 IMO =CM .2:51.111 ACM011 Ma.% .1114 T4R 8 .-1122. rtA �.....0044 4.1 41X2 •1.84? -4[24112.11 pan pry411fl- 4 1210.00 u Mad r .a 124x4. As 4•u 2112 if mu 441124 do. 101144444t.21c oak 402 IliiIfo 44 Oft. 4784 44.11• foolS aa MO 4 R41b1 C4r.1 0 r P. YS RCM M1' am 11182014.M5W 11 la. -5 • 01a1.alFem. A... 0,310.12 F eam all >< '1.4. 1045144:1x 6 MX. 141 Ger. 6 .4 x44.41 m.w .1t .4101¢4 414..14. a0 lob- = ar 1a1 2444 8 r0. 1.rt.a11Lt.42440.3402. .110 210.4010 4'046/0�' 1.4. 1 134.4 1.240-4. 410111 - .0443. iu442.0.a •at04-114..04.wetase.2 en 10 IA 414 14444104-G..1f 041 Rada A. 4 •W? G-Ia1 .4 1ode eta.. 03.4.4.4.410. 14.4e IX4R1_arl 44•=3 to ch. 4 . •01-a 4420 ..al1.4. aO::ana 005 540 l Rod now.912.4 20144'18 0414120 2111/111 MAI Oa TOL• Q .4.414 a 011 010031 WPC 4.a W 111my181mR 1 a 00aa11.1 112 }ale 1s 94[ MEM • RAI 10 2 22414 2 02040 }fx.ci 11 R11at' O1 •! 12-2410'21'..0 8 244 MOM. 114.1 1M11. -0.101141011011M11. -0.1011M11.-0.1011410110121 10 al4aK 414 m2 IN LAMa if ®OMS 34 P.a. com.-004. 0144.1.0 24.0 . 30.2 4440 51•113404414.04.41.20.0. 2 1 o[Ys.. ~4S. i4�1.6/.i410. 2.11K.. CCC anl1 4- 0 aTi �laGit 8/8 ode 1114144bat.cm af1 t r1+144 .. e9f fl 01 a2.4:1.1411.102.40.41012424.•.4121 ,4.I 1c•a 4400 . As me n11a 14 14 asst=144 ma IA 042 00 2 1...84 mmml • aR.a.ltsf2'o a • 40* 41 n6 52Ia12. PIYa11It of MEC MIL Oil R21ION WW1 NOWT. 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PA15-0520, A DEVELOPMENT PLAN TO ALLOW FOR THE CONSTRUCTION OF AN APPROXIMATELY 4,285 SQUARE FOOT CAR WASH GENERALLY LOCATED ON THE NORTHWEST CORNER OF JEFFERSON AVENUE AND DEL RIO ROAD AT 28111 JEFFERSON AVENUE, AND MAKING A FINDING OF EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) (APN 921-060-006) Section 1. Procedural Findings. The Planning Commission of the City of Temecula does hereby find, determine and declare that: A. On April 18, 2015, Lisa Kolieb of Wayne Knyal/Gresham Savage, filed Planning Application No. PA15-0520, a Development Plan Application in a manner in accord with the City of Temecula General Plan and Development Code. B. The Application was processed including, but not limited to a public notice, in the time and manner prescribed by State and local law. C. The Planning Commission, at a regular meeting, considered the Application and environmental review on November 18, 2015, at a duly noticed public hearing as prescribed by law, at which time the City staff and interested persons had an opportunity to and did testify either in support or in opposition to this matter. D. At the conclusion of the Planning Commission hearing and after due consideration of the testimony, the Planning Commission approved Planning Application No. PA15-0520 subject to and based upon the findings set forth hereunder. E. All legal preconditions to the adoption of the Resolution have occurred. Section 2. Further Findings. The Planning Commission, in approving the Application hereby finds, determines and declares that: Development Plan, Development Code Section 17.05.010.E A. The proposed use is in conformance with the General Plan for Temecula and with all applicable requirements of State law and other Ordinances of the City; The use is permitted in the Community Commercial zoning designation upon the approval of a Conditional Use Permit. The project has also been evaluated to ensure compliance with other requirements of the General Plan for Temecula and with all applicable requirements of State law and other Ordinances of the X:\Planning\2015\PA15-0520 Buz's 3 Minute Carwash DP\Planning\Hearing\Resolution Development Plan.docx City including the recently adopted Urgency Ordinance governing the Uptown Jefferson Specific Plan Area. B. The overall development of the land is designed for the protection of the public health, safety, and general welfare. The project has been reviewed and conditioned to maintain compliance with the Development, Fire, and Building Codes. These codes contain provisions that ensure for the public health, safety, and general welfare. No adverse impacts are anticipated. Section 3. Environmental Findings. The Planning Commission hereby makes the following environmental findings and determinations in connection with the approval of the Conditional Use Permit Application: A. In accordance with the California Environmental Quality Act, the proposed project has been deemed to be categorically exempt from further environmental review (Section 15332, Class 32, In -Fill Development Projects); The project is within City limits on a site smaller than 5 acres and has been found to be consistent with the General Plan and all applicable Zoning regulations. The project site is a former gas station on a project site surrounded by commercial development. Utilities are available for the use. The site has no value as habitat for endangered, rare, or threatened species. The use is allowed in the governing zoning district upon approval of a Conditional Use Permit and will not result in any significant effects relating to traffic, noise, air quality, or water quality. Section 4. Conditions. The Planning Commission of the City of Temecula recommends approval of Planning Application No. PA15-0520, a Development Plan to allow for the construction of an approximately 4,285 square footage car wash generally located on the northwest corner of Jefferson Avenue and Del Rio Road at 28111 Jefferson Avenue, subject to the Conditions of Approval set forth on Exhibit A, attached hereto, and incorporated herein by this reference. X:\Planning\2015\PA15-0520 Buz's 3 Minute Carwash DP\Planning\Hearing\Resolution Development Plan.docx Section 5. PASSED, APPROVED AND ADOPTED by the City of Temecula Planning Commission this 18th day of November, 2015. ATTEST: Luke Watson Secretary [SEAL] STATE OF CALIFORNIA COUNTY OF RIVERSIDE CITY OF TEMECULA ) )ss ) Lanae Turley-Trejo, Chairperson I, Luke Watson, Secretary of the Temecula Planning Commission, do hereby certify that the forgoing PC Resolution No. 15- was duly and regularly adopted by the Planning Commission of the City of Temecula at a regular meeting thereof held on the 18th day of November, 2015, by the following vote: AYES: PLANNING COMMISSIONERS: NOES PLANNING COMMISSIONERS: ABSENT: PLANNING COMMISSIONERS: ABSTAIN: PLANNING COMMISSIONERS: Luke Watson Secretary X:\Planning\2015\PA15-0520 Buz's 3 Minute Carwash DP\Planning\Hearing\Resolution Development Plan.docx EXHIBIT A DRAFT DEVELOPMENT PLAN CONDITIONS OF APPROVAL Planning Application No.: Project Description: Assessor's Parcel No.: MSHCP Category: DIF Category: TUMF Category: Quimby Category: Approval Date: Expiration Date: PLANNING DIVISION Within 48 Hours of the Approval EXHIBIT A CITY OF TEMECULA DRAFT CONDITIONS OF APPROVAL PA15-0520 Uptown Jefferson Auto Spa Development Plan: A Development Plan application to allow for a 4,644 square foot carwash generally located on the northwest intersection of Jefferson Avenue and Del Rio Road (APN:921-060-006) (Related Application: Conditional Use Permit PA15-0521) 921-060-006 Commercial Retail Commercial Retail Commercial N/A (Non -Residential Project) November 18, 2015 November 18, 2017 1. Filing Notice of Exemption. The applicant/developer shall deliver to the Planning Division a cashiers check or money order made payable to the County Clerk in the amount of Fifty Dollars ($50.00) for the County administrative fee, to enable the City to file the Notice of Exemption as provided under Public Resources Code Section 21152 and California Code of Regulations Section 15062. If within said 48-hour period the applicant/ developer has not delivered to the Planning Division the check as required above, the approval for the project granted shall be void by reason of failure of condition (Fish and Wildlife Code Section 711.4(c)). General Requirements 2. Indemnification of the City. The applicant and owner of the real property subject to this condition shall hereby agree to indemnify, protect, hold harmless, and defend the City with Legal Counsel of the City's own selection from any and all claims, actions, awards, judgments, or proceedings against the City to attack, set aside, annul, or seek monetary damages resulting, directly or indirectly, from any action in furtherance of and the approval of the City, or any agency or instrumentality thereof, advisory agency, appeal board or legislative body including actions approved by the voters of the City, concerning the Planning Application. The City shall be deemed for purposes of this condition, to include any agency or instrumentality thereof, or any of its elected or appointed officials, officers, employees, consultants, contractors, legal counsel, and agents. City shall promptly notify both the applicant and landowner of any claim, action, or proceeding to which this condition is applicable and shall further cooperate fully in the defense of the action. The City reserves the right to take any and all action the City deems to be in the best interest of the City and its citizens in regards to such defense. 3. Expiration. This approval shall be used within two years of the approval date; otherwise, it shall become null and void. By use is meant the beginning of substantial construction contemplated by this approval within the two year period, which is thereafter diligently pursued to completion, or the beginning of substantial utilization contemplated by this approval, or use of a property in conformance with a Conditional Use Permit. 4. Time Extension. The Director of Community Development may, upon an application being filed prior to expiration, and for good cause, grant a time extension of up to three (3) one-year extensions of time, one year at a time. 5. Conformance with Approved Plans. The development of the premises shall substantially conform to the approved site plan and elevations contained on file with the Planning Division. 6. Signage Permits. A separate building permit shall be required for all signage. 7 Landscape Maintenance. Landscaping installed for the project shall be continuously maintained to the reasonable satisfaction of the Director of Community Development. If it is determined that the landscaping is not being maintained, the Director of Community Development shall have the authority to require the property owner to bring the landscaping into conformance with the approved landscape plan. The continued maintenance of all landscaped areas shall be the responsibility of the developer or any successors in interest. 8. Graffiti. All graffiti shall be removed within 24 hours on telecommunication towers, equipment, walls, or other structures. 9. Burrowing Owl Study Submittal. A Burrowing Owl Study shall be submitted prior to plan check approval for the grading permit. 10. Water Quality and Drainage. Other than stormwater, it is illegal to allow liquids, gels, powders, sediment, fertilizers, landscape debris, and waste from entering the storm drain system or from leaving the property. To ensure compliance with this Condition of Approval: a. Spills and leaks shall be cleaned up immediately. b. Do not maintain or repair vehicles onsite. c. Do not hose down parking areas, sidewalks, alleys, or gutters. d. Ensure that all materials and products stored outside are protected from rain. e. Ensure all trash bins are covered at all times. 11. Paint inspection. The applicant shall paint a three -foot -by -three-foot section of the building for Planning Division inspection, prior to commencing painting of the building. 12. Photographic Prints. The applicant shall submit to the Planning Division for permanent filing two 8" X 10" glossy photographic color prints of the approved color and materials board and the colored architectural elevations. All labels on the color and materials board and elevations shall be readable on the photographic prints. 13. Ma Lanais and Colors. The Conditions of Approval specified in this resolution, to the extent specific items, materials, equipment, techniques, finishes or similar matters are specified, shall be deemed satisfied by City staffs prior approval of the use or utilization of an item, material, equipment, finish or technique that City staff determines to be the substantial equivalent of that required by the Conditions of Approval. Staff may elect to reject the request to substitute, in which case the real party in interest may appeal, after payment of the regular cost of an appeal, the decision to the Planning Commission for its decision. Materials and Colors: Main Wall Stucco - La Habra Stucco (Elastomeric Sand Finish), Color Indian Legend No. A0083 Accent Wall Stucco - La Habra Stucco (Elastomeric Sand Finish), Color Desert Valley No. A0767 Roof - Eagle Roof Clay Tile (Piedmont Blend), Color Terracotta, Maroon, Brown Blend No. 3636 Precast Elements - Valori PreCast, Color Blanco Tile Veneer - Bedrosians Tile Veneer, Colors Bleu, Vert, Ecru Tower Roof - Tile Mosaic 14. Modifications or Revisions. The permittee shall obtain City approval for any modifications or revisions to the approval of this project. 15. Trash Enclosures. The trash enclosures shall be Targe enough to accommodate a recycling bin, as well as regular solid waste containers. 16. Trash Enclosures. Trash enclosures shall be provided to house all trash receptacles utilized on the site. These shall be clearly labeled on the site plan. 17. Covered Trash Encloslires. All trash enclosures on site shall include a solid cover and the construction plans shall include all details of the trash enclosures, including the solid cover. 18. Construction and Demolition Debris. The developer shall contact the City's franchised solid waste hauler for disposal of construction and demolition debris and shall provide the Planning Division verification of arrangements made with the City's franchise solid waste hauler for disposal of construction and demolition debris. Only the City's franchisee may haul demolition and construction debris. 19. Public Art Ordinance. The applicant shall comply with the requirements of the City's Public Art Ordinance as defined in Section 5.08 of the Temecula Municipal Code. 20. Property Maintenance. All parkways, including within the right-of-way, entryway median, landscaping, walls, fencing, recreational facilities, and on-site lighting shall be maintained by the property owner or maintenance association. Prior to Issuance of Grading Permit 21. Placement of Transformer. Provide the Planning Division with a copy of the underground water plans and electrical plans for verification of proper placement of transformer(s) and double detector check valves prior to final agreement with the utility companies. 22. Placement of Double Detector Check Valves. Double detector check valves shall be installed at locations that minimize their visibility from the public right-of-way, subject to review and approval by the Director of Community Development. 23. Archaeological/Cultural Resources Grading Note. The following shall be included in the Notes Section of the Grading Plan: "If at any time during excavation/construction of the site, archaeological/cultural resources, or any artifacts or other objects which reasonably appears to be evidence of cultural or archaeological resource are discovered, the property owner shall immediately advise the City of such and the City shall cause all further excavation or other disturbance of the affected area to immediately cease. The Director of Community Development at his/her sole discretion may require the property owner to deposit a sum of money it deems reasonably necessary to allow the City to consult and/or authorize an independent, fully qualified specialist to inspect the site at no cost to the City, in order to assess the significance of the find. Upon determining that the discovery is not an archaeological/ cultural resource, the Director of Community Development shall notify the property owner of such determination and shall authorize the resumption of work. Upon determining that the discovery is an archaeological/cultural resource, the Director of Community Development shall notify the property owner that no further excavation or development may take place until a mitigation plan or other corrective measures have been approved by the Director of Community Development." 24. Cultural Resources Treatment Agreement. The developer is required to enter into a Cultural Resources Treatment Agreement with the Pechanga Tribe. This Agreement will address the treatment and disposition of cultural resources and human remains that may be impacted as a result of the development of the project, as well as provisions for tribal monitors. 25. Discovery of Cultural Resources. The following shall be included in the Notes Section of the Grading Plan: "If cultural resources are discovered during the project construction (inadvertent discoveries), all work in the area of the find shall cease, and a qualified archaeologist and representatives of the Pechanga Tribe shall be retained by the project sponsor to investigate the find, and make recommendations as to treatment and mitigation." 26. Archaeological Monitoring of Cultural Resources. The following shall be included in the Notes Section of the Grading Plan: "A qualified archaeological monitor will be present and will have the authority to stop and redirect grading activities, in consultation with the Pechanga Tribe and their designated monitors, to evaluate the significance of any archaeological resources discovered on the property." 27. Tribal Monitoring of Cultural Resources. The following shall be included in the Notes Section of the Grading Plan: "Tribal monitors from the Pechanga Tribe shall be allowed to monitor all grading, excavation and groundbreaking activities, including all archaeological surveys, testing, and studies, to be compensated by the developer." 28. Relinquishment of Cultural Resources. The following shall be included in the Notes Section of the Grading Plan: "The landowner agrees to relinquish ownership of all cultural resources, including all archaeological artifacts that are found on the project area, to the Pechanga Tribe for proper treatment and disposition." 29. Preservation of Sacred Sites. The following shall be included in the Notes Section of the Grading Plan: "All sacred sites are to be avoided and preserved." 30. MSHCP Pre -Construction Survey. A 30 -day preconstruction survey, in accordance with MSHCP guidelines and survey protocol, shall be conducted prior to ground disturbance. The results of the 30 -day preconstruction survey shall be submitted to the Planning Division prior to scheduling the pre -grading meeting with Public Works. 31. Burrowing Owl Grading Note. The following shall be included in the Notes Section of the Grading Plan: "No grubbing/clearing of the site shall occur prior to scheduling the pre -grading meeting with Public Works. All project sites containing suitable habitat for burrowing owls, whether owls were found or not, require a 30 -day preconstruction survey that shall be conducted within 30 days prior to ground disturbance to avoid direct take of burrowing owls. If the results of the survey indicate that no burrowing owls are present on-site, then the project may move forward with grading, upon Planning Division approval. If burrowing owls are found to be present or nesting on-site during the preconstruction survey, then the following recommendations must be adhered to: Exclusion and relocation activities may not occur during the breeding season, which is defined as March 1 through August 31, with the following exception: From March 1 through March 15 and from August 1 through August 31 exclusion and relocation activities may take place if it is proven to the City and appropriate regulatory agencies (if any) that egg laying or chick rearing is not taking place. This determination must be made by a qualified biologist." 32. Rough Grading Plans. A copy of the Rough Grading Plans shall be submitted and approved by the Planning Division. Prior to Issuance of Building Permit 33. Parking Area Landscaping. The Landscaping and Irrigation Plans shall provide a minimum five-foot wide planter to be installed at the perimeter of all parking areas. Curbs, walkways, etc. are not to infringe on this area. 34. Transportation Uniform Mitigation Fee (TUMF). The City of Temecula adopted an ordinance on March 31, 2003 to collect fees for a Riverside County area wide Transportation Uniform Mitigation Fee (TUMF). This project is subject to payment of these fees at the time of building permit issuance. The fees are subject to the provisions of Chapter 15.08 of the Temecula Municipal Code and the fee schedule in effect at the time of building permit issuance. 35. Downspouts. All downspouts shall be internalized. 36. Development Impact Fee_(DIF). The developer shall comply with the provisions of Title 15, Chapter 15.06 of the Temecula Municipal Code and all its resolutions by paying the appropriate City fee. 37. Photornetric Pian. The applicant shall submit a photometric plan, including the parking lot, to the Planning Division, which meets the requirements of the Development Code and the Riverside County Palomar Lighting Ordinance 655. The parking lot light standards shall be placed in such a way as to not adversely affect the growth potential of the parking lot trees. 38. Construction Landscaping and irrigation Plans. Four (4) copies of Construction Landscaping and Irrigation Plans shall be reviewed and approved by the Planning Division. These plans shall be submitted as a separate submittal, not as part of the building plans or other plan set. These plans shall conform to the approved conceptual landscape plan, or as amended by these conditions. The location, number, height and spread, water usage or KC value, genus, species, and container size of the plants shall be shown. The plans shall be consistent with the Water Efficient Ordinance and Water Storage Contingency Pian per the Rancho California Water District. The plans shall be accompanied by the appropriate filing fee (per the City of Temecula Fee Schedule at time of submittal) and one copy of the approved Grading Plan. 39. Landscaping Site Inspections. The Landscaping and Irrigation Plans shall include a note stating, "Three landscape site inspections are required. The first inspection will be conducted at installation of irrigation while trenches are open. This will verify that irrigation equipment and layout is per plan specifications and details. Any adjustments or discrepancies in actual conditions will be addressed at this time and will require an approval to continue. Where applicable, a mainline pressure check will also be conducted. This will verify that the irrigation mainline is capable of being pressurized to 150 psi for a minimum period of two hours without loss of pressure. The second inspection will verify that all irrigation systems are operating properly, and to verify that all plantings have been installed consistent with the approved construction landscape plans. The third inspection will verify property landscape maintenance for release of the one-year landscape maintenance bond." The applicant/owner shall contact the Planning Division to schedule inspections. 40. Agronomic Soils Report. The Landscaping and Irrigation Plans shall include a note on the plans stating, "The contractor shall provide two copies of an agronomic soils report at the first irrigation inspection." 41. Water Usage Calculations. The Landscaping and Irrigation Plans shall include water usage calculations per Chapter 17.32 of the Development Code (Water Efficient Ordinance), the total cost estimate of plantings and irrigation (in accordance with approved plan). Applicant shall use evapotranspiration (ETo) factor of 0.70 for calculating the maximum allowable water budget. 42. Landscape Maintenance Program. A landscape maintenance program shall be submitted to the Planning Division for approval. The landscape maintenance program shall detail the proper maintenance of all proposed plant materials to assure proper growth and landscape development for the long-term esthetics of the property. The approved maintenance program shall be provided to the landscape maintenance contractor who shall be responsible to carry out the detailed program. 43. Specifications of Landscape Maintenance Program. Specifications of the landscape maintenance program shall indicate, "Three landscape site inspections are required. The first inspection will be conducted at installation of irrigation while trenches are open. This will verify that irrigation equipment and layout is per plan specifications and details. Any adjustments or discrepancies in actual conditions will be addressed at this time and will require an approval to continue. Where applicable, a mainline pressure check will also be conducted. This will verify that the irrigation mainline is capable of being pressurized to 150 psi for a minimum period of two hours without loss of pressure. The second inspection will verify that all irrigation systems are operating properly, and to verify that all plantings have been installed consistent with the approved construction landscape plans. The third inspection will verify property landscape maintenance for release of the one-year landscape maintenance bond." The applicant/owner shall contact the Planning Division to schedule inspections. 44. Irrigation. The landscaping plans shall include automatic irrigation for all landscaped areas and complete screening of all ground mounted equipment from view of the public from streets and adjacent property for (private common areas; front yards and slopes within individual lots; shrub planting to completely screen perimeter walls adjacent to a public right-of-way equal to 66 feet or larger; and, all landscaping excluding City maintained areas and front yard landscaping which shall include, but may not be limited to, private slopes and common areas). Choose those that apply 45. Hardscaping. The landscape plans shall include all hardscaping for equestrian trails and pedestrian trails within private common areas. 46. Precise Grading Plans. Precise Grading Plans shall be consistent with the approved rough grading plans including all structural setback measurements. 47. Building Construction Plans For Outdoor Areas. Building Construction Plans shall include detailed outdoor areas (including but not limited to trellises, decorative furniture, fountains, hardscape, etc.) to match the style of the building subject to the approval of the Director of Community Development. 48. Utility Screening. All utilities shall be screened from public view. Landscape construction drawings shall show and label all utilities and provide appropriate screening. Provide a three-foot clear zone around fire check detectors as required by the Fire Department before starting the screen. Group utilities together in order to reduce intrusion. Screening of utilities is not to look like an after -thought. Plan planting beds and design around utilities. Locate all light poles on plans and ensure that there are no conflicts with trees. 49. Monument Sign. The Uptown Temecula Monument Sign shall not be installed until a design has been finalized by the city. The sign will be reviewed and approved under a sperate permit. The applicant shall continue to reserve the space called out for the sign on the approved plans. Prior to Release of Power, Building Occupancy or Any Use Allowed by This Permit 50. Screening of Loading Areas. The applicant shall be required to screen all loading areas and roof mounted mechanical equipment from view of the adjacent residences and public right-of-ways. If upon final inspection it is determined that any mechanical equipment, roof equipment or backs of building parapet walls are visible from any portion of the public right-of-way adjacent to the project site, the developer shall provide screening by constructing a sloping tile covered mansard roof element or other screening reviewed and approved by the Director of Community Development. 51. Landscape installation Consistent with Construction Plans. All required landscape planting and irrigation shall have been installed consistent with the approved construction plans and shall be in a condition acceptable to the Director of Community Development. The plants shall be healthy and free of weeds, disease, or pests. The irrigation system shall be properly constructed and in good working order. 52. Performance Securities. Performance securities, in amounts to be determined by the Director of Community Development, to guarantee the maintenance of the plantings in accordance with the approved construction landscape and irrigation plan, shall be filed with the Planning Division for a period of one year from final Certificate of Occupancy. After that year, if the landscaping and irrigation system have been maintained in a condition satisfactory to the Director of Community Development, the bond shall be released upon request by the applicant. 53. Installation of Site Improvements. All site improvements, including but not limited to, parking areas and striping shall be installed. 54. Compliance with Conditions of Approval. All of the foregoing conditions shall be complied with prior to occupancy or any use allowed by this permit. Outside Agencies 55. Flood Protection. Flood protection shall be provided in accordance with the Riverside County Flood Control Districts transmittal dated July 29, 2015, a copy of which is attached. The fee is made payable to the Riverside County Flood Control Water District by either a cashier's check or money order, prior to the issuance of a grading permit (unless deferred to a later date by the District), based upon the prevailing area drainage plan fee. 56. Compliance with EMWD. The applicant shall comply with the recommendations set forth in the Eastern Municipal Water District's transmittal dated July 30, 2015, a copy of which is attached. 57. Compliance with RCWD. The applicant shall comply with the recommendations set forth in the Rancho California Water District's transmittal dated August 13, 2015, a copy of which is attached. 58. Gerieral. The applicant shall comply with the requirements set forth by the Pechanga Band of Luiseno Indians in their letter dated August 13, 2015. PUBLIC WORKS DEPARTMENT General Requirements 59. Conditions of Approval. The developer shall comply with all Conditions of Approval, the Engineering and Construction Manual and all City codes/standards at no cost to any governmental agency. 60. Entitlement Approval. The developer shall comply with the approved site plan, the conceptual Water Quality Management Plan (WQMP) and other relevant documents approved during entitlement. Any significant omission to the representation of site conditions may require the plans to be resubmitted for further review and revision. 61. Precise Grading Permit. A precise grading permit for on site improvements (outside of public right-of-way) shall be obtained from Public Works. 62. Haul Route Permit. A haul route permit may be required when soils are moved on public roadways to or from a grading site. The developer/contractor is to verify if the permit is required. If so, he shall comply with all conditions and requirements per the City's Engineering and Construction Manual and as directed by Public Works. 63. Encroachment Permits. Prior to commencement of any applicable construction, encroachment permit(s) are required; and shall be obtained from Public Works for public offsite improvements. 64. Street Improvement Plans. The developer shall submit public/private street improvement plans for review and approval by Public Works. The plans shall be in compliance with Caltrans and City codes/standards; and shall include, but not limited to, plans and profiles showing existing topography, existing/proposed utilities, proposed centerline, top of curb and flowline grades. 65. Right -of -Way Dedications. All easements and/or right-of-way dedications shall be offered to the public or other appropriate agency and shall continue in force until the City accepts or abandons such offers. All dedications shall be free from all encumbrances as approved by Public Works. 66. Signing & Striping Plan. A signing & striping plan, designed by a registered civil engineer per the latest edition of Caltrans MUTCD standards, shall be included with the street improvement plans for approval. 67. Vehicular/Traffic Movement Restrictions. The developer shall comply with the following vehicular movements restrictions: a. The future access onto Jefferson Avenue shall be restricted to a right-in/right-out movement. Prior to Issuance of a Grading Permit 68. Environmental Constraint Sheet (ECS). The developer shall comply with all constraints per the recorded ECS with any underlying maps related to the subject property. 69. Right -of -Way dedication. Corner property line cut off shall be at the intersection of Jefferson Avenue and Del Rio Road per Riverside County Standard No. 805. 70. Grading/Erosion & Sediment Control Pian. The developer shall submit a grading/erosion & sediment control plan(s) to be reviewed and approved by Public Works. All plans shall be coordinated for consistency with adjacent projects and existing improvements contiguous to the site. The approved plan shall include all final WQMP water quality facilities and all construction -phase pollution -prevention controls to adequately address non -permitted runoff. Refer to the City's Engineering & Construction Manual at: http://www.cityoftemecula.org/Temecula/Government/PublicWorks/engineeringconstmanual.htm 71. Erosion & Sediment Control Securities. The developer shall comply with the provisions of Chapter 24, Section 18.24.140 of the Temecula Municipal Code by posting security and entering into an agreement to guarantee the erosion & sediment control improvements. 72. NPDES General Permit Compliance. The developer shall obtain project coverage under the State National Pollutant Discharge Elimination System (NPDES) General Permit for Construction Activities and shall provide the following: a. A copy of the Waste Discharge Identification Number (WDID) issued by the State Water Resources Control Board (SWRCB); b. The project's Risk Level (RL) determination number; and c. The name, contact information and certification number of the Qualified SWPPP Developer (QSD) Pursuant to the State Water Resources Control Board (SWRCB) requirements and City's storm water ordinance, a Storm Water Pollution Prevention Plan (SWPPP) shall be generated and submitted to the Board. Throughout the project duration, the SWPPP shall be routinely updated and readily available (onsite) to the State and City. Review www.cabmphandbooks.com for SWPPP guidelines. Refer to the following link: http://www.waterboa rds.ca. gov/water_issues/programs/stormwater/construction. shtml 73. Water Quality Management Plan (WQMP) and O&M Agreement. The developer shall submit a final WQMP (prepared by a registered professional engineer) with the initial grading plan submittal, based on the conceptual WQMP from the entitlement process. It must receive acceptance by Public Works. A copy of the final project -specific WQMP must be kept onsite at all times. In addition, a completed WQMP Operation and Maintenance (O&M) Agreement shall be submitted for review,and approval. Upon approval from City staff, the applicant shall record the O&M agreement at the County Recorder's Office in Temecula. Refer to the WQMP template and agreement link below: http://www.cityoftemecula.org/Temecula/Govemment/PublicWorks/WQMPandNPDES/W QMP.htm 74. Drainage. All applicable drainage shall be depicted on the grading plan and properly accommodated with onsite drainage improvements and water quality facilities, which shall be privately maintained. Alterations to existing drainage patterns or concentration and/or diverting flows is not allowed unless the developer constructs adequate drainage improvements and obtains the necessary permissions from the downstream property owners. All drainage leaving the site shall be conveyed into a public storm drain system, if possible. The creation of new cross lot drainage is not permitted. 75. Drainage Study. A drainage study shall be prepared by a registered civil engineer and submitted to Public Works with the initial grading plan check in accordance with City, Riverside County and engineering standards. The study shall identify storm water runoff quantities (to mitigate the 100 -year storm event) from the development of this site and upstream of the site. It shall identify all existing or proposed offsite or onsite, public or private, drainage facilities intended to discharge this runoff. Runoff shall be conveyed to an adequate outfall capable of receiving the storm water runoff without damage to public or private property. The study shall include a capacity analysis verifying the adequacy of all facilities. Any upgrading or upsizing of drainage facilities necessary to convey the storm water runoff shall be provided as part of development of this project. 76. Floodplain Development. The developer shall comply with the provisions of Title 15, Chapter 15.12 of the Temecula Municipal Code, the Developer shall demonstrate that the project complies with this Chapter. A Flood Plain Development Permit is required prior to issuance of any permit. 77. Soils Report. A soils report, prepared by a registered soil or civil engineer, shall be submitted to Public Works with the initial grading plan submittal. The report shall address the site's soil conditions and provide recommendations for the construction of engineered structures and preliminary pavement sections. 78. Letter of Permission/Easement. The developer shall obtain documents (letters of permission or easements) for any offsite work performed on adjoining properties. The document's format is as directed by, and shall be submitted to, Public Works for acceptance. The document information shall be noted on the approved grading plan. 79. Sight Distance. The developer shall limit landscaping in the corner cut-off area of all street intersections and adjacent to driveways to provide for minimum sight distance and visibility. Prior to Issuance of Encroachment Permit(s) 80. Public Utility Agency Work. The developer shall submit all relevant documentation due to encroaching within City right-of-way; and is responsible for any associated costs and for making arrangements with each applicable public utility agency. 81. Traffic Control Plans. A construction area traffic control plan (TCP) will be required for lane closures and detours or other disruptions to traffic circulation; and shall be reviewed and approved by Public Works. The TCP shall be designed by a registered civil or traffic engineer in conformance with the latest edition of the Caltrans Manual on Uniform Traffic Control Devices (MUTCD) and City standards. 82. Improvement Plans. All improvement plans (including but not limited to street, storm drain, traffic) shall be reviewed and approved by Public Works. 83. Street Trenching. All street trenches shall conform to City Standard No. 407; refer to the City's Paving Notes. Prior to Issuance of Building Permit(s) 84. Construction of Street Improvements. All street improvement plans shall be approved by Public Works. The developer shall start construction of all public and/or private street improvements, as outlined below, in accordance to the City's General Plan/Circulation Element and corresponding City standards. All street improvement designs shall provide adequate right-of-way and pavement transitions per Caltrans' standards to join existing street improvements. a. Jefferson Avenue (Major Arterial (4 lanes divided) Highway Standard No. 101 — 100' R/W) to include installation of paving, curb and gutter, sidewalk, streetlights, drainage facilities, signing and striping, utilities (including but not limited to water and sewer). b. Del Rio Road (Collector (2 lanes undivided) Standard No. 103A — 78' RNV) to include installation paving, curb and gutter, sidewalk, streetlights, drainage facilities, signing and striping and utilities (including but not limited to water and sewer). 85. Street Lights. The developer shall submit a completed SCE street light application, an approved SCE Streetlight Plan and pay the advanced energy fees. If not obtaining a building permit, this shall be done prior to installation of additional street lighting. All costs associated with the relocation of any existing street lights shall be paid by the developer. 86. Certifications. Certifications are required from the registered civil engineer -of -record certifying the building pad elevation(s) per the approved plans and from the soil's engineer -of -record certifying compaction of the building pad(s). Prior to Issuance of a Certificate of Occupancy 87. Completion of Improvements. The developer shall complete all work per the approved plans and Conditions of Approval to the satisfaction of the City Engineer. This includes all on site work (including water quality facilities), public improvements and the executed WQMP Operation and Maintenance agreement. 88. Utility Agency Clearances. The developer shall receive written clearance from applicable utility agencies (i.e., Rancho California and Eastern Municipal Water Districts, etc.) for the completion of their respective facilities and provide to Public Works. 89. Replacement of Damaged Improvements/Monuments. Any appurtenance damaged or broken during development shall be repaired or removed and replaced to the satisfaction of Public Works. Any survey monuments damaged or destroyed shall be reset per City Standards by a qualified professional pursuant to the California Business and Professional Code Section 8771. 90. Certifications. All necessary certifications and clearances from engineers, utility companies and public agencies shall be submitted as required by Public Works. BUILDING AND SAFETY DIVISION General Requirements 91. Final Building and Safety Conditions. Final Building and Safety conditions will be addressed when building construction plans are submitted to Building and Safety for review. These conditions will be based on occupancy, use, the California Building Code (CBC), and related codes which are enforced at the time of building plan submittal. 92. Compliance with Code. All design components shall comply with applicable provisions of the 2013 edition of the California Building, Plumbing and Mechanical Codes; 2013 California Electrical Code; California Administrative Code, 2013 California Energy Codes, 2013 California Green Building Standards, California Title 24 Disabled Access Regulations, and City of Temecula Municipal Code. 93. Disabled Access. Applicant shall provide details of all applicable disabled access provisions and building setbacks on plans to include: a. All ground floor units to be adaptable. b. Disabled access from the public way to the main entrance of the building. c. Van accessible parking located as close as possible to the main entry. d. Path of accessibility from parking to furthest point of improvement. e. Path of travel from public right-of-way to all public areas on site, such as club house, trash enclose tot lots and picnic areas. 94. County of Riverside Mount Palomar Ordinance. Applicant shall submit, at time of plan review, a complete exterior site lighting plan showing compliance with County of Riverside Mount Palomar Ordinance Number 655 for the regulation of light pollution. All streetlights and other outdoor lighting shall be shown on electrical plans submitted to the Building and Safety Division. Any outside lighting shall be hooded and aimed not to shine directly upon adjoining property or public rights-of-way. 95. Street Addressing. Applicant must obtain street addressing for all proposed buildings by requesting street addressing and submitting a site plan for commercial or multi -family residential projects or a recorded final map for single-family residential projects. 96. Clearance from TVUSD. A receipt or clearance letter from the Temecula Valley Unified School District shall be submitted to the Building and Safety Department to ensure the payment or exemption from School Mitigation Fees. 97. Obtain Approvals Prior to Construction. Applicant must obtain all building plans and permit approvals prior to commencement of any construction work. 98. Obtaining Separate Approvals and Permits. Trash enclosures, patio covers, light standards, and any block walls will require separate approvals and permits. 99. Demolition. Demolition permits require separate approvals and permits. 100. Sewer and Water Plan Approvals. On-site sewer and water plans will require separate approvals and permits. 101. Hours of Construction. Signage shall be prominently posted at the entrance to the project, indicating the hours of construction, as allowed by the City of Temecula Municipal Ordinance 9.20.060, for any site within one-quarter mile of an occupied residence. The permitted hours of construction are Monday through Saturday from 7:00 a.m. to 6:30 p.m. No work is permitted on Sundays and nationally recognized Government Holidays. 102. House Electrical Meter. Provide a house electrical meter to provide power for the operation of exterior lighting, irrigation pedestals and fire alarm systems for each building on the site. Developments with single user buildings shall clearly show on the plans how the operation of exterior lighting and fire alarm systems when a house meter is not specifically proposed. At Plan Review Submittal 103. Submitting Plans and Calculations. Applicant must submit to Building and Safety four (4) complete sets of plans and two (2) sets of supporting calculations for review and approval including: a. An electrical plan including load calculations and panel schedule, plumbing schematic, and mechanical plan applicable to scope of work. b. A Sound Transmission Control Study in accordance with the provisions of the Section 1207, of the 2013 edition of the California Building Code. c. A precise grading plan to verify accessibility for persons with disabilities. d. Truss calculations that have been stamped by the engineer of record of the building and the truss manufacturer engineer. Prior to Issuance of Grading Permit(s) 104. Onsite Water and Sewer Plans. Onsite water and sewer plans, submitted separately from the building plans, shall be submitted to Building and Safety for review and approval. 105. Demolition Permits. A demolition permit shall be obtained if there is an existing structure to be removed as part of the project. Prior to Issuance of Building Permit(s) 106. Plans Require Stamp of Registered Professional. Applicant shall provide appropriate stamp of a registered professional with original signature on the plans. Prior to Beginning of Construction 107. Pre -Construction Meeting. A pre -construction meeting is required with the building inspector prior to the start of the building construction. FIRE PREVENTION General Requirements 108. Fire Hydrants. The Fire Prevention Bureau is required to set minimum fire hydrant distances per CFC Appendix C. Standard fire hydrants (6" x 4" x (2) 2 1/2" outlets) shall be located on fire access roads and adjacent public streets. For all Commercial projects hydrants shall be spaced at 350 feet apart, and shall be located no more than 210 feet from any point on the street or Fire Department access road(s) frontage to a hydrant. The required fire flow shall be available from any adjacent hydrant(s) in the system, both public and private for this project. Verification from Rancho California Water Agency will be required to ensure that the required fire flow will be met with the existing public fire hydrants and proposed private fire hydrants. If fire flow cannot be met, then additional fire hydrants may be required. (CFC Appendix C and Temecula City Ordinance 15.16.020) 109. Fire Hydrant Clearance. As required by the California Fire Code, when any portion of the facility or building hereafter constructed or moved into or within the jurisdiction is more than 400 feet from a hydrant on a fire apparatus road, as measured by an approved route around the exterior of the facility or building, on-site fire hydrants and mains shall be provided where required by the fire code official. (CFC Chapter 5) 110. Fire Dept. Plan Review. Final fire and life safety conditions will be addressed when building plans are reviewed by the Fire Prevention Bureau. These conditions will be based on occupancy, use, the California Building Code (CBC), California Fire Code (CFC), and related codes which are in force at the time of building plan submittal. 111. Fire Flow. The Fire Prevention Bureau is required to set a minimum fire flow for the remodel or construction of all commercial buildings per CFC Appendix B. The developer shall provide for this project, a water system capable of delivering 4,000 GPM at 20 -PSI residual operating pressure for a 4 -hour duration for commercial projects. The fire flow as given above has taken into account all information as provided. (CFC Appendix B and Temecula City Ordinance 15.16.020) Prior to Issuance of Grading Permits) 112. Access Road Widths. Fire Department vehicle access roads shall have an unobstructed width of not less than 24 feet and an unobstructed vertical clearance of not less than 13 feet 6 inches (CFC Chapter 5 and City Ordinance 15.16.020). 113. Two Point Access. This development shall maintain two points of access, via all-weather surface roads, as approved by the Fire Prevention Bureau (CFC Chapter 5). 114. All Weather Access Roads. Fire apparatus access roads shall be designed and maintained to support the imposed loads of fire apparatus and shall be with a surface to provide all-weather driving capabilities. Access roads shall be 80,000 lbs. GVW with a minimum of AC thickness of .25 feet. In accordance with Section 3310.1, prior to building construction, all locations where structures are to be built shall have fire apparatus access roads. (CFC Chapter 5 and City Ordinance 15.16.020) 115. Gradient Of Access Roads. The gradient for fire apparatus access roads shall not exceed 15 percent (CFC Chapter 5 and City Ordinance 15.16.020). 116. Access Road Widths. Fire Department vehicle access roads shall have an unobstructed width of not less than 24 feet and an unobstructed vertical clearance of not less than 13 feet 6 inches (CFC Chapter 5 and City Ordinance 15.16.020). 117. Fire Dept. Turnaround. Dead end roadways and streets in excess of 150 feet which have not been completed shall have a tumaround capable of accommodating fire apparatus (CFC Chapter 5 and City Ordinance 15.16.020). Prior to Issuance of Building Permit(s) 118. Required Submittals (Fire Underground Water). The developer shall furnish three copies of the water system plans to the Fire Prevention Bureau for approval prior to installation for all private water systems pertaining to the fire service loop. Plans shall be signed by a registered civil engineer, contain a Fire Prevention Bureau approval signature block, and conform to hydrant type, location, spacing and minimum fire flow standards. Hydraulic calculations will be required with the underground submittal to ensure fire flow requirements are being met for the on-site hydrants. The plans must be submitted and approved prior to building permit being issued (CFC Chapter 33 and Chapter 5). 119. Required Submittals (Fire Sprinkler Systems). Fire sprinkler plans shall be submitted to the Fire Prevention Bureau for approval. Three sets of sprinkler plans must be submitted by the installing contractor to the Fire Prevention Bureau. These plans must be submitted prior to the issuance of building permit. 120. Required Submittals (Fire Alarm Systems). Fire alarm plans shall be submitted to the Fire Prevention Bureau for approval. Three sets of alarm plans must be submitted by the installing contractor to the Fire Prevention Bureau. The fire alarm system is required to have a dedicated circuit from the house panel. These plans must be submitted prior to the issuance of building permit. Prior to Issuance of Certificate of Occupancy 121. Hydrant Verification. Hydrant locations shall be identified by the installation of reflective markers (blue dots) (City Ordinance 15.16.020). 122. Knox. Box. A "Knox -Box" shall be provided. The Knox -Box shall be installed a minimum of six feet in height and be located to the right side of the fire riser sprinkler room (CFC Chapter 5). 123. Addressing. New buildings shall have approved address numbers, building numbers or approved building identification placed in a position that is plainly legible and visible from the street or road fronting the property. These numbers shall contrast with their background. Commercial buildings shall have a minimum of 12 -inch numbers with suite numbers being a minimum of six inches in size. All suites shall have a minimum of 6 -inch high letters and/or numbers on both the front and rear doors. (CFC Chapter 5 and City Ordinance 15.16.020). 124. Site pian. The applicant shall prepare and submit to the Fire Department for approval, a site plan designating fire lanes with appropriate lane painting and/or signs (CFC Chapter 5). POLICE DEPARTMENT General Requirements 125. Landscape Height. The applicant shall ensure all landscaping surrounding all buildings are kept at a height of no more than three feet or below the ground floor window sills. Plants, hedges and shrubbery shall be defensible plants to deter would-be intruders from breaking into the buildings utilizing lower level windows. 126. Tree Pruning. The applicant shall ensure all trees surrounding all building rooftops be kept at a distance to deter roof accessibility by "would-be burglars." Since trees also act as a natural ladder, the branches must be pruned to have a six-foot clearance from the buildings. 127. Berm Height. Berms shall not exceed three feet in height. 128. Parking Lot Lighting. All parking lot lighting shall be energy saving and minimized after hours of darkness and in compliance with Title 24, Part 6, of the California Code of Regulations. 129. Exterior Door Lighting. All exterior doors shall have a vandal resistant light fixture installed above the door. The doors shall be illuminated with a minimum one -foot candle illumination at ground level, evenly dispersed. 130. Exterior Building Lighting. All lighting affixed to the exterior of buildings shall be wall mounted light fixtures to provide sufficient lighting during hours of darkness. 131. Outdoor Lighting During Non -Business Hours. The applicant shall comply with the Governor's order to address the power crisis. This order became effective March 18, 2001 calling for a substantial reduction from businesses to cut usage during non -business hours. The order, in part, states, "All California retail establishments, including, but not limited to, shopping centers, auto malls and dealerships, shall substantially reduce maximum outdoor lighting capability during non -business hours except as necessary for the health and safety of the public, employees or property." Failure to comply with this order following a warning by law enforcement officials shall be punishable as a misdemeanor with a fine not to exceed $1,000 in accordance with Title 24, Part 6, of the California Code of Regulations. 132. Commercial or institution Grade Hardware. All doors, windows, locking mechanisms, hinges, and other miscellaneous hardware shall be commercial or institution grade. 133. Graffiti Removal. Any graffiti painted or marked upon the buildings must be removed or painted over within 24 hours of being discovered. Report all such crimes to the Temecula Police 24-hour dispatch Center at (951) 696 -HELP. 134. Alarm System. Upon completion of construction, the buildings shall have a monitored alarm system installed and monitored 24 hours a day by a designated private alarm company to notify the Temecula Police Department of any intrusion. All multi -tenant offices/suites/businesses located within a specific building shall have their own alarm system. This condition is not applicable if the business is opened 24/7. 135. Roof Hatches. All roof hatches shall be painted "International Orange." 136. Rooftop Addressing. The construction plans shall indicate the application of painted rooftop addressing plotted on a nine -inch grid pattern with 45 -inch tall numerals spaced nine inches apart. The numerals shall be painted with a standard nine -inch paint roller using fluorescent yellow paint applied over a contrasting background. The address shall be oriented to the street and placed as closely as possible to the edge of the building closest to the street. 137. Public Telephones. Any public telephones located on the exterior of the buildings shall be placed in a well -lit, highly visible area, and installed with a "call -out only" feature to deter loitering. This feature is not required for public telephones installed within the interior of the buildings. 138. Disable Parking. All disabled parking stalls on the premises shall be marked in accordance with Section 22511.8 of the California Vehicle Code. 139. Employee Training. Employee training regarding retail/credit card theft, citizens' arrest procedures, personal safety, business security, shoplifting or any other related crime prevention training procedures is also available through the Crime Prevention Unit. 140. Consumption of Alcoholic Beverages in Public Prohibited. The applicant shall comply with Temecula Municipal Code Section 9.14.010, Consumption of Alcoholic Beverages in Public Prohibited. 141. Crime Prevention Through Environmental Design. Crime prevention through environmental design as developed by the National Crime Prevention Institute (NCPI) supports the concept that "the proper design and effective use of the built environment can lead to a reduction in the fear and incidence of crime and an improvement in the quality of life." The nine primary strategies that support this concept are included as conditions below: a. Provide clear border definition of controlled space. Examples of border definition may include fences, shrubbery or signs in exterior areas. Within a building, the arrangement of furniture and color definition can serve as a means of identifying controlled space. b. Provide clearly marked transitional zones. Persons need to be able to identify when they are moving from public to semi-public to private space. c. Gathering or congregating areas to be located or designated in locations where there is good surveillance and access control. d. Place safe activities in unsafe locations. Safe activities attract normal users to a location and subsequently render the location Tess attractive to abnormal users due to observation and possible intervention. e. Place unsafe activities in safe locations. Placing unsafe activities in areas of natural surveillance or controlled access will help overcome risk and make the users of the areas feel safer. f. Redesign the use of space to provide natural barriers. Separate activities that may conflict with each other (outdoor basketball court and children's play area, for example) by distance, natural terrain or other functions to avoid such conflict. g. Improve scheduling of space. The timing in the use of space can reduce the risk for normal users and cause abnormal users to be of greater risk of surveillance and intervention. h. Redesign space to increase the perception of natural surveillance. Abnormal users need to be award of the risk of detection and possible intervention. Windows and clear Tines -of -sight serve to provide such a perception of surveillance. i. Overcome distance and isolation. This strategy may be accomplished through improved communications (portable two-way radios, for example) and design efficiencies, such as the location of restrooms in a public building. 142. Business Security Survey. Businesses desiring a business security survey of their location can contact the Crime Prevention and Plans Unit of the Temecula Police Department at (951) 695-2773. 143. Questions Reciarding Conditions. Any questions regarding these conditions should be directed to the Temecula Police Department Crime Prevention and Plans Unit at (951) 695-2773. WARREN D. WILLIAMS General Manager -Chief Engineer RIVERSIDE COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT July 29, 2015 City of Temecula Planning Department Post Office Box 9033 Temecula, California 92589-9033 Attention: Eric Jones Ladies and Gentlemen: Re: PA 15-0520 1995 MARKET STRI•;FT RIVERSIDE, CA 92501 951 955 1200 FAX 951.788.9965 www.rctlood,org 171788 AUG - 4 2015 The District does not normally recommend conditions for land divisions or other land use cases in incorporated cities. The District also does not plan check city land use cases, or provide State Division of Real Estate letters or other flood hazard reports for such cases. District comments/recommendations for such cases are normally limited to items of specific interest to the District including District Master Drainage Klan facilities, other regional flood control and drainage facilities which could be considered a logical component or extension of a master plan system, and District Area Drainage Plan fees (development mitigation fees). In addition, information of a general nature is provided. The District has not reviewed the proposed project in detail and the following comment(s) do not in any way constitute or imply District approval or endorsement of the proposed project with respect to flood hazard, public health and safety or any other such issue: 1. This project would not be impacted by District Master Drainage Plan facilities nor are other facilities of regional interest proposed. 2. This project is located within the limits of the District's Murrieta Creek/Temecula Valley Area Drainage Plan for which drainage fees have been adopted; applicable fees should be paid by cashier's check or money order only to the Flood. Control District or City prior to issuance of grading permits. Fees to be paid should be at the rate in effect at the time of issuance of the actual permit. GENERAL INFORMATION This project may require a National Pollutant Discharge Elimination System (NPDES) permit from the State Water Resources Control Board. Clearance for grading, recordation or other fmal approval should not be given until the City has determined that the project has been granted a permit or is shown to be exempt. if this project involves a Federal Emergency Management Agency (FEMA) mapped floodplain, then the City should require the applicant to provide all studies. calculations. plans and other information required to meet FEMA requirements. and should further require that the applicant obtain a Conditional Letter of Map Revision (CLOMR) prior to grading, recordation or other finaI approval attic project, and a Letter of Map Revision (LOMR) prior to occupancy. If a natural watercourse or mapped floodplain is impacted by this project, the City should require the applicant to obtain a Section 1602 Agreement from the California Department of Fish and Game and a Clean Water Act Section 404 Permit from the U.S. Arniy Corps of Engineers, or written correspondence from these agencies indicating the project is exempt from these requirements. A Clean Water Act Section 401 Water Quality Certification may be required from the local California Regional Water Quality Control Board prior to issuarice of the Corps 404 permit. Very truly yours, HENRY OLIVO Engineering Project Manager c: Riverside County Planning Department Attn; Kristi Lovelady SKM:blm Board of Directors President Randy A. Record Vice President David J. Slawson Directors Joseph J. Kuchler, CPA Philip E. Paule Ronald W. Sullivan General Manager Paul D. Jones II, P.E. Treasurer Joseph J. Kuchler, CPA Chairman of the Board The Metropolitan Water District of So. Calif Randy A. Record Legal Counsel Lemieux & O'Neill July 30, 2015 EASTERN MUNICIPAL WATER DISTRICT SINCE (950 EMPIRE DESIGN GROUP 24861 WASHINGTON AVE MURRIETA, CA 92562 Dear EMPIRE DESIGN GROUP: Re: SAN53 — Will Serve APN 921-060-006 — Uptown Jefferson Auto Spa Eastern Municipal Water District (EMWD) is willing to provide sewer service to the subject project. The provisions of service are contingent upon the developer completing the necessary arrangements in accordance with EMWD rules and regulations. EMWD expects the developer to provide proper notification when a water demand assessment is required pursuant to Senate Bill 221 and/or 610. EMWD expects the developer to coordinate with the approving agency for the proper notification. Further arrangements for the service from EMWD may also Include plan check, facility construction, inspection, jurisdictional annexation, and payment of financial participation charges. The developer is advised to contact EMWD's New Business Development Department early in the entitlement process to determine the necessary arrangements for service, and to receive direction on the preparation of a facility Plan -of -Service, which is required prior to final engineering. EMWD's ability to serve is subject to limiting conditions, such as regulatory requirements, legal issues, or conditions beyond EMWD's control. Expiration - one year from date of issue Thank you for your cooperation in serving our mutual customers. If you have any questions, please call me at (951) 928-3777, extension 4309. Sincerely, Edmund Chew Civil Engineering Associate II New Business Development Eastern Municipal Mailing Address. Post Office Box 8300 Perris, CA 92572-8300 Telephone: (951) 928-3777 Fax: (951) 928-6177 Location: 2270 Trumble Road Perris, CA 92570 Internet: www,ernwd.org 5-1 SECTION A -A rJ • ! 1 •. SECTION ■-I ARCHITECTUAL SITE PLAN SECTION C -C JEFFERSON AVENUE ��-tip .• a • YfCIlDTY DATA LEGAL RESCEUPTION PRO,ECT OWNER I APPLICANT ARCfnE$s ApPue*NT REP, PROJECT TEAM T -I `+1 DRAWING Ra -t ¢nl rIIt IF 111KS1 cin cKour- I1 irx WAYNE "BUZ" KNYAL c CL Chin '�w O e ZeO oZ< inOcJ w W � 0 Li! 11- U 1.11- ON I t T . 744 411,111R MI RAM AS 1 L171i IIl7 E Il II t11l1i t (. 1f l Ir D1y 11t ft l• Pool rl nl Directors John E. Hoagland President James "Stew" Stewart Si Voce I'n:si dont Stephen .1. Corona Ben R. Drake Lisa D. Merman William E. Plummer Roger C'. Ziemer O crier: rs .Matthew G. Stone General\lanager Richard S. Williamson, 1' E Assistant Crneral anorr•r, Jeffrey D. Armstrong CFO%Treasurcr Fred F. Edgeromh, MPA Dvnr+nr of Opera tons & Maintenunet Andrew L. Webster, S.P, ( hof linginnet Kelli E. Garcia l)isi act Secretary James B. Gilpin Best Bcsl & Krieger LLP General Counsel August 13, 2015 Eric Jones City of Temecula 41000 Main Street Temecula, CA 92590 SUBJECT: WATER AVAILABILITY UPTOWN JEFFERSON AUTO SPA 28111 JEFFERSON AVENUE; CASE/PLAN NUMBER PA15-0520; LOT NO. 9 OF TRACT MAP NO. 3751; APN 921-060-006 [AGRICARE PROPERTIES, LLC] Dear Mr. Jones: Please be advised that the above -referenced project/property is located within the service boundaries of Rancho California Water District (RCWD/District). The subject project/property fronts an existing 16 -inch diameter water pipeline (1305 Pressure Zone) within Del Rio Road, and an existing 24 -inch diameter water pipeline (1305 Pressure Zone) within Jefferson Avenue. Water service to the subject project/property exists (under Account No. 3004247, Location No. 2003346). Additions or modifications to water service arrangements are subject to the Rules and Regulations (governing) Water System Facilities and Service, as well as the completion of financial arrangements between RCWD and the property owner. Where private on-site water facilities (for water service, fire service, irrigation, or other purpose) will cross or will be shared amongst multiple lots/project units (only by special variance of the Rules and Regulations), and/or where such `common' facilities will be owned and maintained by a Property Owners' Association, RCWD requires execution and recordation of a Reciprocal Easement and Maintenance Agreement or equivalent document of covenants, codes, and restrictions. Water availability is contingent upon the property owner(s) signing an Agency Agreement that assigns water management rights, if any, to RCWD. In addition, water availability is subject to water supply shortage contingency measures in effect (pursuant to RCWD's Water Shortage Contingency Plan or other applicable ordinances and policy), and/or the adoption of a required Water Supply Assessment for the development, as determined by the Lead Agency. Rancho California Water District 121:15 Winchester Rodd • Post Office Hex 9017 • Temecula, Cain' ma 92589-9917 • 19511'296 69911 • FAX 1951) 291i-90110 Letter to Eric Jones/City of Temecula August 13, 2015 Page Two In accordance with Resolution 2007-10-5, the project/property will be required to use recycled water for all landscape irrigation, which should be noted as a condition for any subsequent development plans. Recycled water service, therefore, would he available upon construction of any required on-site and/or off-site recycled water facilities and the completion of financial arrangements between RCWD and the property owner. Requirements for the use of recycled water are available from RCWD. As soon as feasible, and prior to the preparation of California Environmental Quality Act (CEQA) documents, the project proponent should contact RCWD for a determination of existing water system capability, based upon project -specific demands and/or fire flow requirements, as well as a determination of proposed water facilities configuration , If new facilities are required for service, fire protection, or other purposes, the project proponent should contact RCWD for an assessment of project -specific fees and requirements. Please note that separate water meters will be required for all landscape irrigation. Sewer service to the subject project/property, if available, would be provided by Eastern Municipal Water District. If no sewer service is currently available to the subject project/property, all proposed waste discharge systems must comply with the State Water Resources Control Board and/or health department requirements. If you should have any questions or need additional information, please contact an Engineering Services Representative at the District office at (951) 296-6900. Sincerely, RANCHO CALIFORNIA WATER DISTRICT Kim Kcrckhoff Engineering Services Representative r e Corey Wallace, Engineering Manager-CIP & Development Phillip Dauben, Associate Engineer Heath McMahon, Construction Contracts Manager Corry Smith, Engineering Services Supervisor Valerie Salampessy, Empire Design Group, Inc. 1SACK. hab0301F450TEC; Rancho California O'a ter 13 f rici I', 1.�.� 6l m ii ••�r.•i h:�,.i rl 9017 • 1 z0'•1 925x19 9111 (W•11 leu; 49r1n I• tri •9" VIA E -Mail and USPS Mr. Eric Jones Associate Planner City of Temecula Planning Department 41000 Main Street Temecula, CA 92590 FECI-IANGA CULTURAL RESOURCES Temecula Band of Luiseno Mission Indians Post Office. Box 2183 • Temecula, CA 92593 Telephone (951) 308-9295 • Fax (951) 506-9491 August 13, 2015 AUG 1 2iii5 Chairperson: Mary Bear Magee Vice Chairperson: Darlene Miranda Committee Members: Evie Gerber Bridgett Barcello Maxwell Richard B. Scearce, 111 Neal Ibanez Michael Vasquez Director: Gary DuBois Coordinator: Paul Macarro Planning Specialist: Tuba Ebro Ozdil Cultural Analyst: Anna Hoover Re: Pechanga Tribe Commcnts Conccrning Buz's 3 Minute Carwash Development Plan; PA15-0520; PA15-0521 Dear Mr. Jones; This comment letter is submitted by the Pechanga Band of Luiseno Indians (hereinafter, "the Tribe"), a federally recognized Indian tribe and sovereign government, in response to a request for information by the City. The Tribe formally requests, pursuant to Public Resources Code §21092.2, to be notified and involved in the entire CEQA environmental review process for the duration of the above referenced project (the "Project"). If you have not done so already, please add the Tribe to your distribution Iist(s) for public notices and circulation of all documents pertaining to this Project. The Tribe further requests to be directly notified of all public hearings and scheduled approvals concerning this Project. Please also incorporate these comments into the record of approval for this Project. Tribe submits these comments concerning the Project's potential impacts to cultural resources and to assist the City in developing appropriate avoidance and preservation standards to protect and preserve sensitive and important cultural resources that may be impacted by the proposed Development. The Tribe understands that the site was previously graded and a Notice of Exemption will be filed; however, because there is no map confirming what areas were graded to which depth, it is impossible at this stage to determine which sections of the Project was graded below the 1 -foot level. As such, we request tribal and archaeological monitoring during all earthmoving activities, excluding concrete and ac paving removal. We also request tribal and archaeological monitoring during utility trenching for this Project, if it should occur. Sacred Is The Duty Trusted Unto Our Care And With Honor We Rise To The Need Pechanga Comment Letter to the City of Temecula Re: Pechanga Tribe Comments for Buz's 3 Minute Carwash August 13, 2015 Page 2 PROJECT MITIGATION MEASURES The Tribe understand that the Property has been subject to previous disturbance, as the Project site lies within a culturally sensitive area of Payomkawichum territory. The Tribe believes that there is a possibility for the recovery of subsurface resources during earthmoving activities. At this time, the Tribe asks that, at a minimum, the City include the following as conditions of approval. COA 1 Prior to beginning project construction, the Project Applicant shall retain a Riverside County qualified archaeological monitor to monitor all ground -disturbing activities in an effort to identify any unknown archaeological resources. Any newly discovered cultural resource deposits shall be subject to a cultural resources evaluation. COA 2 At least 30 days prior to beginning project construction, the Project Applicant shall contact the Pechanga Tribe to notify the Tribe of grading, excavation and the monitoring program, and to develop a Cultural Resources Treatment and Monitoring Agreement between the Applicant/Developer and the Tribe. The Agreement shall address the treatment of known cultural resources, the designation, responsibilities, and participation of professional Native American Tribal monitors during grading, excavation and ground disturbing activities; project grading and development scheduling; terms of compensation for the monitors; and treatment and final disposition of any cultural resources, sacred sites, and human remains discovered on the site. COA 3 Prior to beginning project construction, the Project Archaeologist shall file a pre - grading report with the City of Temecula (if required by the City) to document the proposed methodology for grading activity observation which will be determined in consultation with the Pechanga Tribe. Said methodology shall include the requirement for a qualified archaeological monitor to be present and to have the authority to stop and redirect grading activities. In accordance with the agreement required in MM 2, the archaeological monitor's authority to stop and redirect grading will be exercised in consultation with the Pechanga Tribe in order to evaluate the significance of any archaeological resources discovered on the property. Tribal and archaeological monitors shall be allowed to monitor all grading, excavation and groundbreaking activities, and shall also have the authority to stop and redirect grading activities. Pechanga Cultural Resources • Temecula Band of Luiseiio Mission Indians Post Office Box 2183 • Temecula, CA 92592 Sacred Ls The Duty Trusted Unto Our Care And With Honor We Rise To The Need Pechanga Comment Letter to the City of Temecula Re: Pechanga Tribe Comments for Buz's 3 Minute Carwash August 13, 2015 Page 3 COA 4 If human remains are encountered, California Health and Safety Code Section 7050.5 states that no further disturbance shall occur until the Riverside County Coroner has made the necessary findings as to origin. Further, pursuant to California Public Resources Code Section 5097.98(b) remains shall be left in place and free from disturbance until a final decision as to the treatment and disposition has been made. If the Riverside County Coroner determines the remains to be Native American, the Native American Heritage Commission must be contacted within 24 hours. The Native American Heritage Commission must then immediately identify the "most likely descendant(s)" of receiving notification of the discovery. The most likely descendant(s) shall then make recommendations within 48 hours, and engage in consultations concerning the treatment of the remains as provided in Public Resources Code 5097.98 and the Treatment Agreement described in MM 2. COA 5 All cultural materials, that are collected during the grading monitoring program , with the exception of sacred items, burial goods and human remains which will be addressed in the Treatment Agreement required in MM2 shall be tribally curated according to the current professional repository standards. The collections and associated records shall be transferred, including title, to the Pechanga Tribe's curation facility which meets the standards set forth in 36 CRF 79 for federal repositories. All sacred sites, should they be encountered within the projcct area, shall be avoided and preserved as the preferred mitigation, if feasible. COA 6 If inadvertent discoveries of subsurface archaeological/cultural resources are discovered during grading, the Developer, the project archaeologist, and the Tribe shall assess the significance of such resources and shall meet and confer regarding the mitigation for such resources. Pursuant to Calif. Pub. Res. Code § 21083.2(b) avoidance is the preferred method of preservation for archaeological resources. If the Developer, the project archaeologist and the Tribe cannot agree on the significance or the mitigation for such resources, these issues will be presented to the Planning Director for decision. The Planning Director shall make the determination based on the provisions of the California Environmental Quality Act with respect to archaeological resources and shall take into account the religious beliefs, customs, and practices of the Tribe. Notwithstanding any other rights available under the law, the decision of the Planning Director shall be appealable to the Planning Commission and/or City Council. The Tribe reserves the right to fully participate in the environmental review process, as well as to provide further comment on the Project's impacts to cultural resources and potential mitigation for such impacts. Pechanga Cultural Resources • Temecula Band of Luiseno Mission Indians Post Office Box 2183 • Temecula, CA 92592 Sacred Is The Duty Trusted Unto Our Care And With Honor We Rise To The Need Pechanga Comment Letter to the City of Temecula Re: Pechanga Tribe Comments for Buz's 3 Minute Carwash August 13, 2015 Page 4 The Pechanga Tribe looks forward to working together with the City of Temecula in protecting the invaluable Luiseno cultural resources found in the Project area. Please contact me at 951.770.8113 or at eozdil@pechanga-nsn.gov once you have had a chance to review these comments. Thank you. ( Sirrocey.,� Tuba Ebru Ozdil Planning Specialist cc: Pechanga Office of the General Counsel Pechanga Cultural Resources • Temecula Band of Luiseno Mission Indians Post Office Box 2183 • Temecula, CA 92592 Sacred Is The Duty Trusted Unto Our Care And With Honor We Rise To The Need PC CONDITIONAL USE PERMIT DRAFT RESOLUTION PC RESOLUTION NO. 15- A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF TEMECULA RECOMENDING APPROVAL OF PLANNING APPLICATION NO. PA15-0521, A CONDITIONAL USE PERMIT TO ALLOW FOR THE OPERATION OF AN APPROXIMATELY 4,285 SQUARE FOOT CAR WASH GENERALLY LOCATED ON THE NORTHWEST CORNER OF JEFFERSON AVENUE AND DEL RIO ROAD AT 28111 JEFFERSON AVENUE, AND MAKING A FINDING OF EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) (APN 921-060-006) Section 1. Procedural Findings. The Planning Commission of the City of Temecula does hereby find, determine and declare that: A. On April 18, 2015, Lisa Kolieb of Wayne Knyal/Gresham Savage, filed Planning Application No. PA15-0521, a Conditional Use Permit Application in a manner in accord with the City of Temecula General Plan and Development Code. B. The Application was processed including, but not limited to a public notice, in the time and manner prescribed by State and local law. C. The Planning Commission, at a regular meeting, considered the Application and environmental review on November 18, 2015, at a duly noticed public hearing as prescribed by law, at which time the City staff and interested persons had an opportunity to and did testify either in support or in opposition to this matter. D. At the conclusion of the Planning Commission hearing and after due consideration of the testimony, the Planning Commission approved Planning Application No. PA15-0521 subject to and based upon the findings set forth hereunder. E. All legal preconditions to the adoption of the Resolution have occurred. Section 2. Further Findings. The Planning Commission, in approving the Application hereby finds, determines and declares that: Conditional Use Permit, Development Code Section 17.04.010.E A. The proposed conditional use is consistent with the general plan and the development code. The proposed use is permitted by the General Plan and Development Code upon approval of a Conditional Use Permit. X:\Planning120151PA15-0520 Buz's 3 Minute Carwash DP\Planning\Hearing\Resolution Minor Conditional Use Permit - Copy.docx B. The proposed conditional use is compatible with the nature, condition and development of adjacent uses, buildings and structures and the proposed conditional use will not adversely affect the adjacent uses, buildings or structures. The proposed use will be surrounded by Community Commercial, Service Commercial, and Highway Tourist uses. Therefore, the use is compatible with the nature, condition and development of adjacent uses, buildings and structures and the proposed conditional use will not adversely affect the adjacent uses, buildings or structures. C. The site for a proposed conditional use is adequate in size and shape to accommodate the yards, walls, fences, parking and loading facilities, buffer areas, landscaping, and other development features prescribed in this development code and required by the Planning Commission or Council in order to integrate the use with other uses in the neighborhood. The site has been reviewed and determined to be adequate in size and shape to accommodate the yards, walls, fences, parking and loading facilities, buffer areas, landscaping, and other development features prescribed in the Development Code and required by the Planning Commission and City Council in order to integrate the use with other uses in the neighborhood. D. The nature of the proposed conditional use is not detrimental to the health, safety and general welfare of the community. The conditional use has been reviewed in order to ensure compliance with all requirements of the Development, Building, and Fire Codes. These codes contain provisions designed to ensure the health, safety, and general welfare of the community. No negative impacts are anticipated. E. That the decision to approve, conditionally approve, or deny the application for a conditional use permit be based on substantial evidence in view of the record as a whole before the City Council. The decision to conditionally approve the applications will be based on substantial evidence in view of the record as a whole before the City Council. Section 3. Environmental Findings. The Planning Commission hereby makes the following environmental findings and determinations in connection with the approval of the Conditional Use Permit Application: A. In accordance with the California Environmental Quality Act, the proposed project has been deemed to be categorically exempt from further environmental review (Section 15332, Class 32, In -Fill Development Projects); X:\Planning\2015\PA15-0520 Buz's 3 Minute Carwash DP\Planning\Hearing\Resolution Minor Conditional Use Permit - Copy.docx The project is within city limits on a site smaller than 5 acres and has been found to be consistent with the General Plan and all applicable Zoning regulations. The project site is a former gas station on a project site surrounded by commercial development. Utilities are available for the use. The site has no value as habitat for endangered, rare, or threatened species. The use is allowed in the governing zoning district upon approval of a Conditional Use Permit and will not result in any significant effects relating to traffic, noise, air quality, or water quality. Section 4. Conditions. The Planning Commission of the City of Temecula recommends approval of Planning Application No. PA15-0521, a Conditional Use Permit to allow for the operation of an approximately 4,285 square footage car wash generally located on the northwest corner of Jefferson Avenue and Del Rio Road at 28111 Jefferson Avenue, subject to the Conditions of Approval set forth on Exhibit A, attached hereto, and incorporated herein by this reference. X:\Planning\2015\PA15-0520 Buz's 3 Minute Carwash DP\Planning\Hearing\ResolutIon Minor Conditional Use Permit - Copy.docx Section 5. PASSED, APPROVED AND ADOPTED by the City of Temecula Planning Commission this 18th day of November, 2015. Lanae Turley-Trejo, Chairman ATTEST: Luke Watson Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE )ss CITY OF TEMECULA ) I, Luke Watson, Secretary of the Temecula Planning Commission, do hereby certify that the forgoing PC Resolution No. was duly and regularly adopted by the Planning Commission of the City of Temecula at a regular meeting thereof held on the 18th day of November, 2015, by the following vote: AYES: PLANNING COMMISSIONERS: NOES: PLANNING COMMISSIONERS: ABSENT: PLANNING COMMISSIONERS: ABSTAIN: PLANNING COMMISSIONERS: Luke Watson Secretary X:\Planning\2015\PA15-0520 Buz's 3 Minute Carwash DP\Planning\Hearing\Resolution Minor Conditional Use Permit - Copy,docx EXHIBIT A DRAFT CONDITIONAL USE PERMIT CONDITIONS OF APPROVAL Planning Application No.: Project Description: Assessor's Parcel No.: MSHCP Category: DIF Category: TUMF Category: Quimby Category: Approval Date: Expiration Date: PLANNING DIVISION General Requirements EXHIBIT A CITY OF TEMECULA DRAFT CONDITIONS OF APPROVAL PA15-0521 Uptown Temecula Auto Spa Conditional Use Permit: A Conditional Use Permit application to allow for the operation of a car wash generally located on the northwest corner of Jefferson Avenue and Del Rio Road (APN: 921-060-006) (Related application: Development Plan PA15-0520) 921-060-006 Commercial Retail Commercial Retail Commercial N/A (Non -Residential Project) November 18, 2015 November 18, 2017 Indemnification of the City. The applicant and owner of the real property subject to this condition shall hereby agree to indemnify, protect, hold harmless, and defend the City with Legal Counsel of the City's own selection from any and all claims, actions, awards, judgments, or proceedings against the City to attack, set aside, annul, or seek monetary damages resulting, directly or indirectly, from any action in furtherance of and the approval of the City, or any agency or instrumentality thereof, advisory agency, appeal board or legislative body including actions approved by the voters of the City, concerning the Planning Application. The City shall be deemed for purposes of this condition, to include any agency or instrumentality thereof, or any of its elected or appointed officials, officers, employees, consultants, contractors, legal counsel, and agents. City shall promptly notify both the applicant and landowner of any claim, action, or proceeding to which this condition is applicable and shall further cooperate fully in the defense of the action. The City reserves the right to take any and all action the City deems to be in the best interest of the City and its citizens in regards to such defense. 2. Expiration. This approval shall be used within two years of the approval date; otherwise, it shall become null and void. By use is meant the beginning of substantial construction contemplated by this approval within the two year period, which is thereafter diligently pursued to completion, or the beginning of substantial utilization contemplated by this approval, or use of a property in conformance with a Conditional Use Permit. 3. Time Extension. The Director of Community Development may, upon an application being filed prior to expiration, and for good cause, grant a time extension of up to three (3) one-year extensions of time, one year at a time. 4. Conformance with Approved Plans. The development of the premises shall substantially conform to the approved site plan and elevations contained on file with the Planning Division. 5. Signage Permits. A separate building permit shall be required for all signage. 6. Landscape Maintenance. Landscaping installed for the project shall be continuously maintained to the reasonable satisfaction of the Director of Community Development. If it is determined that the landscaping is not being maintained, the Director of Community Development shall have the authority to require the property owner to bring the landscaping into conformance with the approved landscape plan. The continued maintenance of all landscaped areas shall be the responsibility of the developer or any successors in interest. 7. Gra[htr. All graffiti shall be removed within 24 hours on telecommunication towers, equipment, walls, or other structures. 8. Water Quality and Drainage. Other than stormwater, it is illegal to allow liquids, gels, powders, sediment, fertilizers, landscape debris, and waste from entering the storm drain system or from leaving the property. To ensure compliance with this Condition of Approval: a. Spills and leaks shall be cleaned up immediately. b. Do not maintain or repair vehicles onsite. c. Do not hose down parking areas, sidewalks, alleys, or gutters. d. Ensure that all materials and products stored outside are protected from rain. e. Ensure all trash bins are covered at all times. 9. Modifications or Revisions. The permittee shall obtain City approval for any modifications or revisions to the approval of this project. 10. Statement of Operations. The applicant shall comply with their Statement of Operations dated submitted on April 18, 2015, on file with the Planning Division, unless superseded by these Conditions of Approval. 11. Revocation of CUP. This Conditional Use Permit may be revoked pursuant to Section 17.03.080 of the City's Development Code. 12. City Review and Modification of CUP. The City, its Director of Community Development, Planning Commission, and City Council retain and reserve the right and jurisdiction to review and modify this Conditional Use Permit (including the Conditions of Approval) based on changed circumstances. Changed circumstances include, but are not limited to, the modification of business, a change in scope, emphasis, size of nature of the business, and the expansion, alteration, reconfiguration or change of use. The reservation of right to review any Conditional Use Permit granted or approved or conditionally approved hereunder by the City, its Director of Community Development, Planning Commission and City Council is in addition to, and not in -lieu of, the right of the City, its Director of Community Development, Planning Commission, and City Council to review, revoke or modify any Conditional Use Permit approved or conditionally approved hereunder for any violations of the conditions imposed on such Conditional Use Permit or for the maintenance of any nuisance condition or other code violation thereon. Prior to Release of Power, Building Occupancy or Any Use Allowed by This Permit 13. Complier=.ce with Conditions of Approval. All of the foregoing conditions shall be complied with prior to occupancy or any use allowed by this permit. FIRE PREVENTION General Requirements 14. Fire Hydrants. The Fire Prevention Bureau is required to set minimum fire hydrant distances per CFC Appendix C. Standard fire hydrants (6" x 4" x (2) 2 1/2" outlets) shall be located on fire access roads and adjacent public streets. For all Commercial and multi -family projects hydrants shall be spaced at 350 feet apart, and shall be located no more than 210 feet from any point on the street or Fire Department access road(s) frontage to a hydrant. The required fire flow shall be available from any adjacent hydrant(s) in the system. The fire line may be required to be a looped system. The upgrade of existing fire hydrants may be required (CFC Appendix C and Temecula City Ordinance 15.16.020). 15. Fire Hydrant Clearance. As required by the California Fire Code, when any portion of the facility or building hereafter constructed or moved into or within the jurisdiction is more than 400 feet from a hydrant on a fire apparatus road, as measured by an approved route around the exterior of the facility or building, on-site fire hydrants and mains shall be provided where required by the fire code official. (CFC Chapter 5) 16. Fire Dept. Plan Review. Final fire and life safety conditions will be addressed when building plans are reviewed by the Fire Prevention Bureau. These conditions will be based on occupancy, use, the California Building Code (CBC), California Fire Code (CFC), and related codes which are in force at the time of building plan submittal. 17. Fire Flow. The Fire Prevention Bureau is required to set a minimum fire flow for the remodel or construction of all commercial and residential buildings per CFC Appendix B. The developer shall provide for this project, a water system capable of delivering 4,000 GPM at 20 -PSI residual operating pressure for a 4 -hour duration for commercial projects. The fire flow as given above has taken into account all information as provided. (CFC Appendix B and Temecula City Ordinance 15.16.020). Prior to Issuance of Grading Permit(s) 18. Access Road Widths. Fire Department vehicle access roads shall have an unobstructed width of not less than 24 feet and an unobstructed vertical clearance of not less than 13 feet 6 inches (CFC Chapter 5 and City Ordinance 15.16.020). 19. Two Point Access. This development shall maintain two points of access, via all-weather surface roads, as approved by the Fire Prevention Bureau (CFC Chapter 5). 20. All Weather Access Roads. Fire apparatus access roads shall be designed and maintained to support the imposed loads of fire apparatus and shall be with a surface to provide all-weather driving capabilities. Access roads shall be 80,000 lbs. GVW with a minimum of AC thickness of .25 feet. In accordance with Section 3310.1, prior to building construction, all locations where structures are to be built shall have fire apparatus access roads. (CFC Chapter 5 and City Ordinance 15.16.020) 21. Gradient Of Access Roads. The gradient for fire apparatus access roads shall not exceed 15 percent (CFC Chapter 5 and City Ordinance 15.16.020). Prior to Issuance of Building Permit(s) 22. Required Submittals (Fire Underground Water). The developer shall furnish three copies of the water system plans to the Fire Prevention Bureau for approval prior to installation for all private water systems pertaining to the fire service loop. Plans shall be signed by a registered civil engineer, contain a Fire Prevention Bureau approval signature block, and conform to hydrant type, location, spacing and minimum fire flow standards. Hydraulic calculations will be required with the underground submittal to ensure fire flow requirements are being met for the on-site hydrants. The plans must be submitted and approved prior to building permit being issued (CFC Chapter 33 and Chapter 5). 23. Required Submittals (Fire Sprinkler Systems). Fire sprinkler plans shall be submitted to the Fire Prevention Bureau for approval. Three sets of sprinkler plans must be submitted by the installing contractor to the Fire Prevention Bureau. These plans must be submitted prior to the issuance of building permit. 24. Required Submittals (Fire Alarm Systems). Fire alarm plans shall be submitted to the Fire Prevention Bureau for approval. Three sets of alarm plans must be submitted by the installing contractor to the Fire Prevention Bureau. The fire alarm system is required to have a dedicated circuit from the house panel. These plans must be submitted prior to the issuance of building permit. Prior to Issuance of Certificate of Occupancy 25. Gates and Access. All manual and electronic gates on required Fire Department access roads or gates obstructing Fire Department building access shall be provided with the Knox Rapid entry system for emergency access by fire fighting personnel (CFC Chapter 5). 26. Hydrant Verification. Hydrant locations shall be identified by the installation of reflective markers (blue dots) (City Ordinance 15.16.020). 27. Knox Box. A "Knox-Box" shall be provided. The Knox-Box shall be installed a minimum of six feet in height and be located to the right side of the fire riser sprinkler room (CFC Chapter 5). 28. Addressing. New and existing buildings shall have approved address numbers, building numbers or approved building identification placed in a position that is plainly legible and visible from the street or road fronting the property. These numbers shall contrast with their background. Commercial, multi-family residential and industrial buildings shall have a minimum of 12-inch numbers with suite numbers being a minimum of six inches in size. All suites shall have a minimum of 6-inch high letters and/or numbers on both the front and rear doors. Single family residences and multi-family residential units shall have 4-inch letters and/or numbers, as approved by the Fire Prevention Bureau (CFC Chapter 5 and City Ordinance 15.16.020). 29. Site Plan. The applicant shall prepare and submit to the Fire Department for approval, a site plan designating fire lanes with appropriate lane painting and/or signs (CFC Chapter 5). STATEMENT OF OPERATIONS UPTOWN TEMECULA AUTO SPA Statement of Operations Uptown Temecula Auto Spa is a fully automated car wash which will be supervised by three employees per shift including a manager or assistant manager and two customer service attendants. Standard hours of operation will be from 7:00 am until 9:00 pm seven days per week. Although only 10 parking are required, 19 parking spaces will be provided, which includes 17 vacuum spaces, including 1 ADA space, and 2 standard parking spaces for employees. Uptown Temecula Auto Spa will have room to stack cars at multiple automated attendants with about three to four cars lengths between the auto attendant and the conveyor entrance. The site is engineered for optimum traffic flow, with proper turning radii making the customer's approach easy and unchallenging, capable of cleaning 80 cars per hour or more. Based upon the typical number of customers at similar locations throughout the United States, the Auto Spa expects to have an average of 300 customers per day. As a result of the efficiency of the car wash equipment, the site is engineered to ensure a customer wait time of five minutes or less—regardless of whether there are two or ten customers in the queue. The Auto Spa will offer a fully automated Tunnel Wash where customers will determine what services they want and pay at the automated pay stations, will enter when the gate opens, progress through the tunnel where the wash services (including on-line extras) will be performed in 3 minutes or less. Regardless of the wash service or any extras selected, the wash service takes the same time to deliver. Customers can then choose to exit the facility or go to the free self-service vacuum stations to vacuum the interior of their cars. The wash equipment will be a conveyorized, mechanical system using state-of-the-art friction and high pressure wash equipment. The drying system will use forced -air drying as well as the new textile drying system. The wash - solutions will be managed by a computer control, closed-loop process. All aspects of the sales and delivery process will be controlled by state-of-the-art computer system. The wash process will be one of application of cleaning surfactants to the vehicle surface, soil loosening by both friction and high pressure wash equipment; rinsing and application of surface protectants and then drying. The Auto Spa uses eco -friendly wash solution specifically formulated to not impact the environment. The wash solutions consist of soaps, conditioners, and polymer waxes. All wash solutions will be stored within the equipment room of the car wash and locked up when the car wash is closed. No hazardous materials will be used or stored onsite. 2 UPTOWN TEMECULA AUTO SPA Live surveillance cameras will be strategically placed to provide real-time observations by the home office for both security and operational assistance. State-of-the-art computer systems will monitor the equipment operation and notify on-site management and centralized service of any equipment malfunction. Approval of the Project will benefit the community. The strength and foundation of an express car wash is the ability to supply a convenient, consistent, fast, easy and predictable value to its customers. While express car washing is not new, innovations in equipment, chemicals, cleaning media, and philosophy are. Express washing is a well-planned and engineered program proven to provide high levels of customer satisfaction, reduced water usage, "cleaner" water usage and easier operation. The ruling principle behind the express model is to provide a convenient, low cost, efficient and high quality car wash, as well as free access to vacuums. Express customers may opt for "extra" on-line services including tire shine, triple foam, or other on-line services offered by the automated attendant without experiencing the un - welcomed, pressured sales pitch of the human sales attendant. Customers whose cars are filled with sensitive work materials, a sleeping baby, groceries or other items, which, in a full service car wash would require their removal and/or storage prior to having their car washed, find the express far less intrusive and a more comfortable service arrangement. Exterior and full service car wash models are very different, with express car washes being comparable to the automated car washes found at many automobile service stations. With a full service car wash, customers must exit their vehicle and wait in waiting area while a car wash employee washes and dries their car. Full service car washes also typically have a separate area for detailing and more specialized wash services. The full service carwash is complete when all the employees finish touching the car up at the exit end after the wash process has been completed. Typical wait times can be around 30 minutes. To the contrary, with an express wash the customer rides through the wash tunnel in their vehicle, and unless the customer decides to vacuum the interior of the vehicle in one of the self-service vacuum bays, he or she never leaves the vehicle. The express wash is completely automated and performed by equipment in the wash tunnel, and is complete as the vehicle exits the tunnel. Customers who do not use the vacuum service are in and out in less than 5 minutes. 3 K437-000 -- 1556724 4 NOTICE OF PUBLIC HEARING Case No: Applicant: Proposal: Notice of Public Hearing A PUBLIC HEARING has been scheduled before the City of Temecula PLANNING COMMISSION to consider the matter described below: Environmental: Case Planner: Place of Hearing: Date of Hearing: Time of Hearing: PA15-0520 & PA15-0521 Lisa Kolieb A Development Plan and Conditional Use Permit to allow for the construction and operation of an approximately 4,285 square foot car wash generally located on the northwest corner of Jefferson Avenue and Del Rio Road at 28111 Jefferson Avenue In accordance with the California Environmental Quality Act (CEQA), the proposed project is exempt from further environmental review and a Notice of Exemption will be adopted in compliance with CEQA (Section 15332, Class 32, In -Fill Development Projects) Eric Jones, (951) 506-5115 City of Temecula, Council Chambers November 18, 2015 6:00 p.m. The agenda packet (including staff reports) will be available for viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula) after 4:00 p.m. the Friday before the Planning Commission Meeting. At that time, the packet may also be accessed on the City's website — wwEw.cityofternecu,i.i.orrq. Any Supplemental Material distributed to a majority of the Commission regarding any item on the Agenda, after the posting of the Agenda, will be available for public review in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula), 8:00 a.m. — 5:00 p.m. In addition, such material will be made available on the City's website — www catycfteniecula.orq — and will be available for public review at the respective meeting. If you have any questions regarding any item of business on the Agenda for this meeting, please call the Community Development Department, (951) 694-6400. NOTICE OF PUBLIC HEARING Case Nos: Applicant: Proposal: Environmental: Case Planner: Place of Hearing: Date of Hearing: Time of Hearing: Notice of Public Hearing A PUBLIC HEARING has been scheduled before the City of Temecula CITY COUNCIL to consider the matter described below: PA16-1657 Wayne Knyal A Major Modification to allow architectural revisions to a previously approved car wash generally located at the northwest corner of Jefferson Avenue and Del Rio Road at 28111 Jefferson Avenue In accordance with the California Environmental Quality Act (CEQA), the proposed project is exempt from further environmental review and a Notice of Exemption will be adopted in compliance with CEQA (Section 15332, Class 32, In -Fill Development Projects) Eric Jones, (951) 506-5115 City of Temecula, Council Chambers January 10, 2017 7:00 p.m. The agenda packet (including staff reports) will be available for viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula) after 4:00 p.m. the Friday before the Planning Commission Meeting. At that time, the packet may also be accessed on the City's website — TenieculaCA.c ov. Any Supplemental Material distributed to a majority of the Commission regarding any item on the Agenda, after the posting of the Agenda, will be available for public review in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula), 8:00 a.m. — 5:00 p.m. In addition, such material will be made available on the City's website — TerneculaCA.gov — and will be available for public review at the respective meeting. If you have any questions regarding any item of business on the Agenda for this meeting, please call the Community Development Department, (951) 694-6400. X:\Planning\2015\PA15-0520 Buz's 3 Minute Carwash DP\Planning\Modification Application\CC NOPH.docx CITY COUNCIL BUSINESS Item No. 16 TO: FROM: DATE: SUBJECT: Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT City Manager/City Council Jennifer Hennessy, Finance Director Jeff Kubel, Chief of Police January 10, 2017 Amend the Agreement for Law Enforcement Services Between the City of Temecula and the County of Riverside Funding an Additional 11 Sworn Officers PREPARED BY: Jennifer Hennessy, Finance Director RECOMMENDATION: That the City Council: 1. Approve the Amendment to the Agreement for Law Enforcement Services between the City of Temecula and the County of Riverside (Agreement), adjusting the police officer count; 2. Approve an Appropriation of $895,115 to the Police Department FY2016-17 Operating Budget, for salaries, benefits, training and equipment costs related to the additional police officer positions (for three months). BACKGROUND: With the passage of Measure S on November 8, 2016, a local 1% Sales Tax will be enacted on April 1, 2017 in order to maintain 9-1-1 emergency response times, prevent cuts to local paramedic, police, fire protection, school safety patrols, youth/after- school, senior, disabled services, improve freeway interchanges, reduce traffic and provide for other general services. It is anticipated that approximately $5.75 million in Measure S revenue will be generated this fiscal year (April 1 — June 30). In Fiscal Year 2008-09, the City had 108 sworn police officers. Due to budget constraints, police staffing levels have steadily declined since that time, despite an increasing population. Currently, the City employs 100 sworn officers, which is estimated to be ten officers below desired levels. New revenue generated by the passage of Measure S allows the City to fully staff the Police Department. The following three positions, which have been held vacant for budgetary savings, are recommended to be filled, effective April 1, 2017, coinciding with the initiation of Measure S revenue collections: • 1 Special Enforcement Team (SET) Officer • 1 Motorcycle Officer • 1 Accident Investigator Additionally, the following sworn positions are recommended to be added to the Agreement, based on operational needs, effective April 1, 2017: • 4 Patrol Officers (increasing patrol coverage from 180 hours/day to 200 hours) • 2 Problem -Oriented -Policing (POP) Team/Homeless Outreach Team Officers • 1 Motorcycle Officer (to increase red-light running enforcement) The existing Agreement includes two non -sworn Community Service Officer I positions which have been vacant for over five years. As part of this Amendment, these two vacant positions will be removed from Attachment A of the Agreement. In addition to the ten new sworn officers, the amended Agreement also includes one new officer, funded solely by Pechanga, pursuant to Section 3.3.b of the Intergovernmental Agreement (IGA) between the Pechanga Band of Luiseno Indians and the City of Temecula, as mitigation related to the expansion of the Pechanga Resort and Casino. The IGA stipulates that funding for one additional Police Officer shall be provided by the Tribe beginning January 2017 through the life of the Tribe's Compact with the State (currently December 31, 2030). The Pechanga funded officer will be dedicated to the southern portion of Temecula, in the vicinity of the Pechanga Resort and Casino. Additional costs related to the newly added positions include two motorcycles, training and uniforms. It is anticipated, however, that several officers will be internal transfers, thus saving on training and uniform expenses. With the addition of the officers funded by Measure S, the City's police force will be aligned with the ratio of 1 officer per 1000 residents as described in the City's General Plan. Once approved by the City Council, the amended agreement will be forwarded to the Riverside County Board of Supervisors for County approval. FISCAL IMPACT: The estimated annual cost of 10 police officer positions is $3,080,455. For Fiscal Year 2016-17, it is anticipated the positions will be filled April 1, 2017, creating a fiscal impact of $770,114, to be funded by Measure S. Equipment and training cost estimates include $125,000 to cover the costs of two new motorcycles, uniforms and training. The additional officer funded by Pechanga was previously reflected in the FY2016-17 Police Department Operating Budget, with a cost of $144,500. ATTACHMENTS: Amended Agreement for Law Enforcement Services Between the City of Temecula and the County of Riverside FIRST AMENDMENT TO AGREEMENT FOR LAW ENFORCEMENT SERVICES BETWEEN COUNTY OF RIVERSIDE AND CITY OF TEMECULA IT IS MUTUALLY AGREED that the Agreement for Law Enforcement Services between the County of Riverside, a political subdivision of the State of California, on behalf of the Riverside County Sheriffs Department, and the City of Temecula, a General Law City, approved by the Board of Supervisors on April 5, 2016, for services effective July 1, 2015 through June 30, 2020, is hereby amended in the following respects, and all other terms and conditions of the Agreement remain in full force and effect: Attachment A is amended to read as follows: ATTACHMENT A CITY OF TEMECULA LEVEL OF SERVICE Average Patrol Services 200 supported hours per day. (Equivalent of forty-one (41) Deputy Sheriff positions @ 1,780 annual productive hours per position standard.) Dedicated Positions Two (2) Sheriff's Lieutenant positions Three (3) Sheriffs Sergeant positions Five (5) Deputy Sheriff (fully supported) positions - Special Enforcement Team Four (4) Deputy Sheriff (fully supported) positions - Mall Officers Seventeen (17) Deputy Sheriff (fully supported) positions - Traffic/Motorcycle Team Eight (8) Deputy Sheriff (fully supported) positions - POP Team Two (2) Deputy Sheriff (fully supported) positions - K-9 Deputies One (1) Deputy Sheriff (fully supported) position - Pechanga Intergovernmental Agreement One (1) Deputy Sheriff (unsupported) position - Gang Task Force Two and One Half (2.5) Deputy Sheriff (unsupported) positions - School Resource Officers (year-round) Seventeen (17) Community Service Officer II positions Two (2) Community Service Officer I positions IN WITNESS WHEREOF, the City of Temecula, by minute order or resolution duly adopted by its City Council, has caused this Agreement to be signed by its Mayor and attested and sealed by its Clerk, and the County of Riverside, by order of its Board of Supervisors, has caused this Agreement to be subscribed by the Chairman of said Board and sealed and attested by the Clerk of said Board, all on the dates indicated below. Dated: ATTEST: Name Title By: Dated: ATTEST: Kecia Harper-Ihem Clerk of the Board By: Deputy CITY OF TEMECULA By: Maryann Edwards, Mayor COUNTY OF RIVERSIDE By: John Tavaglione, Chairman Riverside County Board of Supervisors Item No. 17 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl, City Clerk DATE: January 10, 2017 SUBJECT: Selection of 2017 City Council Committees RECOMMENDATION: That the City Council consider and appoint members to serve on various City Council Committees for calendar year 2017. BACKGROUND: The City Council annually appoints members of its legislative body to serve as liaisons to City commissions, external organizations, standing committees and ad hoc subcommittees. Each year the City Council Committee Assignments List is reviewed and revised for the upcoming calendar year. The Council Members appointed will serve through December 31, 2017. For appointments to external organizations that include a stipend, Form 806 will be completed and posted pursuant to the regulation requirements of the Fair Political Practices Commission. Proposed revisions to the attached list are reflected in highlight and strikeout. Revisions associated with the deletion and/or reformulation of committees is based on the completion of projects and/or changes to the scope of committees for organizational need. It is recommended that the City Council review the proposed changes and provide staff direction as they deem appropriate. FISCAL IMPACT: None ATTACHMENT: City Council Committee Assignments List 1 2046 2017 CITY COUNCIL COMMITTEE ASSIGNMENTS Commission Liaison (One Member) Current Member Community Services Commission TBD Old Town Local Review Board Rahn Planning Commission Naggar Public/Traffic Safety Commission Edwards Standing Committees (Two Members) Current Members Arts and Cultural Affairs Committee Comerchero, Edwards City Sustainability Program Committee Naggar, Rahn E -Government and Temecula Outreach Committee Edwards, TBD Economic Development Committee Comerchero, Edwards Old Town Steering Committee Naggar, Rahn Finance Committee Edwards, Naggar Infrastructure Beautification Committee Edwards, Naggar Joint City Council/TVUSD Committee Edwards, TBD Murrieta/Temecula Committee Naggar, TBD Parks, Recreation and Community Services Committee Comerchero, TBD Public Works Committee Edwards, Naggar Southwest Cities Coalition Committee Edwards, Rahn Youth, Family and Health Regional Task Force Edwards, Naggar Regional Cancer Treatment Task Force (Term Ends 1/2018) Edwards, Naggar Representative Assignments (External Organizations - Does not include stipend) Current Member(s) Animal Shelter Liaison/JPA Representative Edwards League of California Cities — Voting Delegate Rahn, (Alternate Edwards) National League of Cities — Voting Delegate Comerchero, (Alternate Edwards) Pechanga Tribal Council Representatives Comerchero, Naggar Rancho California Water District Liaison Comerchero, (Alternate Rahn) Riverside County Child Safety Commission / School District Liaison Edwards Temecula Sister City Liaison TBD Representative Assignments (External Organizations — May include stipend) Current Member(s) RCA Representative Edwards, (Alternate TBD) Riverside County Habitat Conservation Agency Board Rahn, (Alternate Edwards) Riverside County Transportation Commission Naggar, (Alternate TBD) Riverside Transit Agency Representative Edwards, (Alternate Rahn) WRCOG Executive Committee and Zone Committee Naggar, (Alternate TBD) Last updated 1/10/2017 Ad Hoc Subcommittees (Two members) Current Members Altair Property Ad Hoc Subcommittee Comerchero, Naggar Civic Center Concert Ad Hoc Subcommittcc Comerchero, TBD Community / Fiscal Outreach Ad Hoc Subcommittcc Comerchero, Rahn Community Service Funding Ad Hoc Subcommittee Naggar, TBD Diaz Property Ad Hoc Subcommittee Comerchero, Naggar French Valley Parkway Interchange Ad Hoc Subcommittee Comerchero, Naggar Higher Education Ad Hoc Subcommittee Rahn, TBD Hospital Ad Hoc Subcommittee Naggar, TBD Human Services Ad Hoc Subcommittee Naggar, Edwards Inclusive Play Structure Ad Hoc Subcommittcc Naggar, Comerchero Infill Land Use and Project Review Ad Hoc Subcommittee Naggar, Comerchero Jefferson Corridor Uptown Temecula Ad Hoc Subcommittee Comerchero, TBD Luxury Car Dealership Ad Hoc Subcommittee Rahn, TBD Madera Vista Development Ad Hoc Subcommittcc Rahn, TBD Marijuana Ad Hoc Subcommittee TBD Military Ad Hoc Subcommittee Comerchero, TBD Murrieta Creek Project Ad Hoc Subcommittee Edwards, Naggar Old Town Civic Center Ad Hoc Subcommittee Comerchero, Naggar Promenade in Temecula Ad Hoc Subcommittee Comerchero, Edwards Public Safety Recognition Ad Hoc Subcommittee Naggar, Rahn Quality of Life / Youth Master Plan Ad Hoc Subcommittcc Naggar, TBD Roripaugh Ranch Ad Hoc Subcommittee Comerchero, Edwards Strategic Fiscal Planning Ad Hoc Subcommittee Comerchero, Edwards Supportive Housing/Services Ad Hoc Subcommittee Naggar, TBD Teen Village Ad Hoc Subcommittee Comerchero, TBD Temecula Creek Inn Ad Hoc Subcommittee Comerchero, Naggar TVE2 (Small Business Incubator) Ad Hoc Subcommittee Comerchero, TBD Trails / Open Space Ad Hoc Subcommittee Naggar, Rahn Wall of Honor Ad Hoc Subcommittee Comerchero, Edwards Winchester Hills Ad Hoc Subcommittee Comerchero, Naggar Ad Hoc Subcommittees are formed for a specific limited purpose and operate for a limited time until its purposes are fulfilled ("ad hoc") as opposed to "standing committees" that have continuing subject matter jurisdiction. The descriptions of the purposes and duration of the ad hoc subcommittees are as follows: AD HOC SUBCOMMITTEE DESCRIPTIONS: Altair Property Ad Hoc Subcommittee — This subcommittee will provide staff direction on development options for the property located west of Pujol below the western escarpment. Development on this property would include the construction of the Western By -Pass Corridor and has potential for an "in town" residential neighborhood adjacent to Old Town. The term of this subcommittee is through the completion of the development and disposition of the property. Last updated 1/10/2017 recommendations that involve proposed and planned large concerts to be held within the Civic Center property including the Town Square and Civic Quad area in 2016. Community / Fiscal Outreach Ad Hoc Subcommittee This subcommittee will provide direction subcommittee is through the completion of the program. Community Service Funding Ad Hoc Subcommittee — This subcommittee reviews funding applications from various non-profit organizations requesting Community Service funding for the year. This subcommittee will meet in September/October 2016 2017 and will make specific recommendations to the City Council for fiscal year 2016 17 2017-2018 Community Service funding. Diaz Property Ad Hoc Subcommittee — This subcommittee is responsible for evaluating and negotiating terms and conditions associated with the disposition and development of the Agency owned property located at the North West Corner of Diaz Road and Dendy Parkway. The term of this subcommittee is through the completion of the development or disposition of the property. French Valley Parkway Interchange Ad Hoc Subcommittee — This subcommittee shall work with representatives from Caltrans, Federal Highways, and elected officials at the city, state, and federal levels. The term of this subcommittee is through the completion of the construction of the interchange project. Higher Education Ad Hoc Subcommittee — This subcommittee is responsible for attracting and facilitating the development of a higher education facility and programs in the City of Temecula. The subcommittee will report back to the City Council on its recommendation by December 2016 2017 with more frequent updates as may be necessary. Hospital Ad Hoc Subcommittee — This subcommittee was formed to facilitate new hospital development in Temecula. It is anticipated that this subcommittee will need to continue through 2016 2017. Human Services Ad Hoc Subcommittee This subcommittee will evaluate the currcnt services and programs involving special needs, homelessness, senior citizens and healthy subcommittee will make recommendations to City Council on opportunities to enhance these services for Fiscal Year 2016 2017 2017 2018. The subcommittee will report back on its recommendations to the City Council by December 2016 2017 with morc frequent updates as may be necessary. This subcommittee will evaluate services and programs related to special needs, homelessness, senior citizens and mental health awareness to identify non-profit stakeholders to enhance and coordinate delivery of these services. This subcommittee will also review funding associated with these programs and services for Fiscal Year 2017-2018 and report back on its recommendations to the City Council by December 2017. recommendations and direction involving inclusive play structures within the City. The subcommittee will report back on its recommendations to the City Council by December 2016 with more frequent updates as may be necessary. Last updated 1/10/2017 Infill Land Use and Project Review Ad Hoc Subcommittee — This subcommittee will work closely with staff and the consultant retained to prepare and finalize the City's Infill land -use evaluation/report and economic viability recommendations. City Council has given staff direction to identify existing vacant in -fill development sites throughout the City and to work with the Subcommittee to determine if the existing zoning and General Plan designations are appropriate, and if not, what potential land use changes should be recommended to the full City Council. Staff has initiated the research on this project and plans to meet with the Subcommittee in 2016 2017. Jefferson Corridor Uptown Temecula Ad Hoc Subcommittee — City Council has given staff direction to analyze the redevelopment of the Jefferson Corridor Uptown Temecula, the City's first commercial district. This subcommittee will provide staff with direction as we analyze the potential for an urbanized extension of Old Town including increased commercial and corporate office opportunities as well as mixed use residential development and the initial implementation of the Uptown Temecula Specific Plan and the In -Lieu Road Fee. The term of this subcommittee is through December 2017 for the initial implementation efforts for the Uptown Temecula Specific Plan. In addition, marketing, aR8 branding and streetscape standards efforts associated with the Uptown Temecula Specific Plan are currently underway and are anticipated to be completed in 2016 2017. Luxury Car Dealership Ad Hoc Subcommittee — This subcommittee is responsible for the attraction of luxury car dealerships to our community. Auto sales represent a large percentage of sales tax revenue to the City and the expansion and attraction of dealerships will preserve a revenue stream to maintain City services. The subcommittee will report back to the City Council on its recommendations by December 2016 2017. Madera Vista Develo ment Ad Hoc Subcommittee This subcommittee provides policy direction to staff regarding the Madera Vista Affordable Housing Development which has one remaining phase left for construction. There are milestones as this project proceeds that may necessitate direction from the subcommittee during 2016. Marijuana Ad Hoc Subcommittee — This subcommittee will provide direction and guidance related to the study and implementation of local legislative authority associated with the recent passage of Proposition 64. This subcommittee will report back to the City Council on its recommendations by December 2017. Military Ad Hoc Subcommittee This subcommittee will work with the Veterans of Foreign Wars military with special projects and community outreach. This subcommittee will meet on an as needed basis and will report back to the City Council with appropriate recommendations in 2016 2017. This subcommittee will work with the Veterans of Foreign Wars (VFVV) to develop and construct the Fallen Heroes Memorial. The term of this subcommittee is through the completion of the project. Murrieta Creek Project Ad Hoc Subcommittee — This subcommittee will provide direction and recommendations that involve the Army Corps of Engineers Project that improves Murrieta Creek to provide added flood protection. The term of this subcommittee is through the completion of the Murrieta Creek Improvement Project. Last updated 1/10/2017 Old Town Civic Center Ad Hoc Subcommittee — This subcommittee is responsible for evaluating and negotiating terms and conditions associated with the disposition and development of the Agency owned property located adjacent to the Town Square along Main Street in Old Town. The term of this subcommittee is through the completion of the adjacent properties. Promenade in Temecula Ad Hoc Subcommittee - This subcommittee would provide direction and review of any potential development applications associated with the City's regional mall in 2016 2017. This Subcommittee will meet on an as -needed basis and will report back to the City Council with appropriate recommendations by December 2016 2017. Public Safety Recognition Ad Hoc Subcommittee — This subcommittee will provide staff direction on efforts to support and recognize law enforcement throughout the community, through events such as the proposed Blue Ribbon Campaign to be held in September/October 2016 2017, as well as the construction of a public safety memorial as referenced in the existing CI P. The term of this subcommittee is through the completion of the construction of the public safety memorial. Quality of Life and Youth Mastcr Plans Ad Hoc Subcommittcc This cubcommittcc will cvaluatc the 5 year progress of thc 2010 Quality of Lifc Mastcr Plan goals; rccommcnd cdits to thc staff and the community to implement phases of the Youth Master Plan. This subcommittee will . _ appropriate recommendations near the end of the calendar year. Roripaugh Ranch Ad Hoc Subcommittee — This subcommittee will monitor and report on the issues affecting the Roripaugh Ranch Community Facility District Bonds, and development issues affecting the Roripaugh Ranch Project. The term of this subcommittee is through the completion of the Roripaugh Ranch Project. Strategic Fiscal Planning Ad Hoc Subcommittee This subcommittee will evaluate existing that address challenges facing the City as the transitions from a growth phase into a maintenance phase. The term of this subcommittee is through the completion of the fiscal policy review and update. This subcommittee will develop fiscal policies and strategies related to new revenue streams realized in 2017, broadly applicable throughout various locations in the City, and make recommendations related to the same. The term of this subcommittee is through the completion of the development of the new policies. Supportive Housing/Services Ad Hoc Subcommittee This subcommittcc, cupportcd by thc City's Housing staff, will work to identify and implement solutions to provide both housing and supportive services (i.e. food banks, job training, ctc.) for familics and individuals who mcct thc subcommittee will work with staff to identify and implement solutions to provide both housing and supportive services for families and individuals who meet the criteria of Extremely Low, Very Low and Low Income by evaluating affordable housing development opportunities utilizing remaining affordable housing bond proceeds. The subcommittee will review and make recommendations regarding the Request for Proposals for Affordable Housing in 2017 and provide a report back to the City Council by December 2017. Last updated 1/10/2017 Teen Village Ad Hoc Subcommittee — This subcommittee will work with staff to explore concepts for a teen village, utilizing public/private partnerships. This subcommittee will meet on an as need basis and report back to the City Council with appropriate recommendations in 2016 2017. Temecula Creek Inn (TCI) Ad Hoc Subcommittee - This Subcommittee will work with staff and developer on the site plan, circulation improvements associated with a proposed addition to the resort property. This term of this subcommittee is through the completion of the Temecula Creek Inn project. TVE2 (Small Business Incubator) Ad Hoc Subcommittee This subcommittee will work on programs to accelerate the successful development of entrepreneurial companies through an subcommittee, supported by the City's Economic Development staff, will help formulate a plan to grow the City -sponsored small business incubator by the end of Fiscal Year 2016 2017. This subcommittee will evaluate policies and procedures related to incubator use and application selection. This subcommittee will also review applications from developing entrepreneurs for incubator use and selection in 2017 and make related recommendations to the City Council by December 2017. Trails and Open Space Ad Hoc Subcommittee — This subcommittee will provide direction and input on the efforts underway to enhance existing trails, complete trail connections, as well as consider additional possible trail ways for multi-purpose uses including equestrian, pedestrian, and cycling. This subcommittee also provides staff direction on potential annexations of areas within the City's Sphere of Influence and potential purchase of permanent open space property similar to property purchased along the escarpment west of the City limit which was purchased by the City and deeded to the RCA. It is anticipated that this subcommittee will need to continue through 2016 2017. Wall of Honor Ad Hoc Subcommittee — This subcommittee will work with staff to make recommendations regarding community members who have made significant contributions to the City of Temecula in 2016 2017. This subcommittee is needed on an on-going basis to potentially recognize outstanding citizens. Winchester Hills Ad Hoc Subcommittee — This Subcommittee will work with staff and the property owner, to provide direction on potential land use proposals for this approximately 100 acre vacant property at the intersection of Date/Ynez Streets. The site will be bisected by the proposed French Valley Interchange project. The site is currently zoned for Service Commercial land uses. The property owner has indicated a desire to consider mixed-use development on the site which would necessitate an amendment to the Harveston Specific Plan and the Winchester Hills Development Agreement. The term of this subcommittee is through the disposition of the property. Last updated 1/10/2017 JOINT MEETING OF THE CITY COUNCIL, PLANNING COMMISSION, AND OLD TOWN LOCAL REVIEW BOARD Item No. 18 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl, City Clerk DATE: January 10, 2017 SUBJECT: Conduct Annual Joint Meeting Between the City Council and the Planning Commission PREPARED BY: Randi Johl, City Clerk RECOMMENDATION: That the City Council conduct the annual joint meeting between the City Council and the Planning Commission. BACKGROUND: On January 26, 2016 the City Council approved an amendment to the role and authority of Board and Commission Members, as set forth in the Board and Commission Handbook, to include annual joint meetings between the City Council and each board and/or commission. At the annual joint meeting, each board and/or commission will provide a brief overview of the previous year highlights, anticipated activities for the upcoming year, and take further direction from the City Council as necessary. The schedule for the 2017 annual joint meetings is as follows: Planning Commission (January 10, 2017), Old Town Local Review Board (January 10, 2017), Community Services Commission (January 24, 2017) and Public Traffic/Safety Commission (February 14, 2017). FISCAL IMPACT: None ATTACHMENTS: None Item No. 19 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl, City Clerk DATE: January 10, 2017 SUBJECT: Conduct Annual Joint Meeting Between the City Council and the Old Town Local Review Board PREPARED BY: Randi Johl, City Clerk RECOMMENDATION: That the City Council conduct the annual joint meeting between the City Council and the Old Town Local Review Board. BACKGROUND: On January 26, 2016 the City Council approved an amendment to the role and authority of Board and Commission Members, as set forth in the Board and Commission Handbook, to include annual joint meetings between the City Council and each board and/or commission. At the annual joint meeting, each board and/or commission will provide a brief overview of the previous year highlights, anticipated activities for the upcoming year, and take further direction from the City Council as necessary. The schedule for the 2017 annual joint meetings is as follows: Planning Commission (January 10, 2017), Old Town Local Review Board (January 10, 2017), Community Services Commission (January 24, 2017) and Public Traffic/Safety Commission (February 14, 2017). FISCAL IMPACT: None ATTACHMENTS: None REQUESTS TO SPEAK City Council Meeting 01/10/17 REQUEST TO SPEAK CITY OF TEMECULA Date: i9Ni J of 20 l 7 I wish to speak on: F/ Public Comment CITY COUNCIL / CSD / SARDA / THA / TPFA (Circle One) Subject: 0\00/R) I) t c 1) c=Tt1ZA&_ S vP?o2T 6 i v P Agenda Item No. For Against Request to Speak forms for Public Comments or items listed on the Consent Calendar must be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form must be submitted to the City Clerk prior to the City Council addressing that item. The City Clerk will call your name when the matter comes up. Please go to the podium and state your name for the record. Name: P)C11e/ inc c%LAC15� l'J Address: Phone Number: If you are representing an organization or group, please give the name: �/ 1 r: AI✓S -7-607E Cut,4 11 4 t Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. I wish to speak on: REQUEST TO SPEAK CITY OF TEMECULA Date: /' CON Public Comment CITY COUNCIL / C D / SARDA / THA / TPFA (Circle One) Agenda Item No. For n Against Subject: Request to Speak forms for Public Comments or items listed on the Consent Calendar must be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form must be submitted to the City Clerk prior to the City Council addressing that item. The City Clerk will call your name when the matter comes up. Please go to the podium and s your name for the'record. Name: ,. /240-(6 / (///2r Address: Phone Number: If you are representing an organization or group, please give the name: ©cEac (0 , f io c. , Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. REQUEST TO SPEAK CITY OF TEMECULA Date: I wish to speak on: PjF7Public Comment CITY COUNCIL / CSD / SARDA / THA / TPFA (Circle One) Subject: M/0_0( Glc J u % LC7P a 70,) /04M-« du ct Agenda Item No. For ❑ Against Request to Speak forms for Public Comments or items listed on the Consent Calendar must be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form must be submitted to the City Clerk prior to the City Council addressing that item. The City Clerk will call your name when the matter comes up. Please go to the podium and state your name for the record. Name: (.-24^utcz✓ d 73,0--81,1`e-r Address: If you are representing an organization or group, please give the name: Phone Number: ( Please note that all information presented at a City Council meeting becomes public record. All information provided is optional.