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HomeMy WebLinkAbout12b. Progress Meetings VANI R • • PROGRESS MEETING MINUTES Meeting#: 76 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: September 22, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.13 Time: 10:00 a.m. Enclosure: None Attendees: David McBride, City of Bruce Beers,City of Kevin Terry,Tovey Shultz Temecula Temecula Construction, Inc. (TSCI) Larry Campbell,Vanir Construction Mgmt. (VCM) Meeting # Item# Description Due Action 76 1.0 Approval Of Previous Meeting Minutes: 1.76 There were no additions or corrections to the N/A Info minutes of Weekly Progress Meeting 75. 2.0 Construction Progress Update: Painting of doors, door frames, and walls is ongoing. Installation of casework, carpet at the balcony, and installation of electrical and fire alarm finishes and devices is ongoing. Installation of A/V wiring and termination is substantially complete with testing in progress. Installation of the stage floor will be complete today and finishing of wood trim and painting of repairs in the audience chamber is in progress. 2.76 Installation of cladding at the elevator tower is N/A Info ongoing and concrete pavers under covered walkways were sealed yesterday afternoon. Final inspection of the Mercantile Building was completed and signed off on Tuesday by the Fire Marshal and final inspection by the Building Department is scheduled for later this afternoon. Correction of punch list items is substantially complete in the scene shop, production office, and Drooerb, stora e. 3.0 Technical Concerns: Schedule Review: Tovey Shultz' 3-week look- ahead schedule was reviewed during the course of 3a.76 the meeting: N/A Info Mercantile Building: The Mercantile Building is substantially complete. Page 1 of 6 VAN I R PROGRESS MEETING MINUTE• Meeting#: 76 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 76 3.0 Technical Concerns: (continued) Schedule Review: (continued) Main Theater Building: Re-painting of walls, doors, and trim to repair trade damage will continue into early next week. The Fire Marshal has been scheduled for four hours daily 3a.76 beginning Monday to final the building for certificate of occupancy. All outstanding work required for certificate of occupancy is scheduled to be complete by the end of the day Tuesday, 9/27. Installation of landscaping will continue and will not hold up certificate of occupancy if not complete. Following discussion, TSCI advised that there are no issues foreseen as problems that require 3a.64b assistance from the City of Temecula. Based upon N/A Closed that discussion, D. McBride advised that the requested narrative is no longer required. 07.07.05 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 154 submittals (including 3b.76 resubmittals) have been received to date. At this N/A Info date, there are no submittals outstanding 3c Request For Information Status Review: A review of VCM's RFI log reflects 511 RFI's 3c.76 (including revisions) have been submitted to date. N/A Info There are no RFI's outstanding. 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.76 Both of these items have been included in N/A Info revio sly approved change orders. 3d.1 Architect's Supplemental Instructions 3d.1.76 Nineteen Architect's Supplemental Instructions N/A Info ASI have been issued as of this date. 3d.2 Construction Bulletins Thirty Construction Bulletins have been issued. 3d.2.75 Of the thirty, 18 are in previously approved or 09/30/05 TSCINCM pending change orders. Three have been superseded and 9 are pending negotiation. Page 2 of 6 VANIR F 503 VAN I R •OGRESS MEETING MINUTE• Meeting#: 76 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting# Item # Description Due Action 76 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders 3e.1.74 Change Order Nos. 13 and 14 have been N/A Info approved by the City Manager. 3e.2 Proposed Change Orders Two hundred four potential change requests have been identified. Of those, 80 have been incorporated into executed change orders, 19 3e.2.75 have been rejected, 44 are pending negotiation, 09/16/05 TSCl/VCNA 40 have been voided, and 21 are pending pricing. There was no discussion of this Item during the course of the meeting. 09/22/05 3e.3 Disputed Items TSCI has identified nine of the rejected change 3e.3.72 order requests and one proposed settlement as N/A Info potential dispute items. 3f Payment Status Review: 3f.76 TSCI's draft payment request #19 has been 10/15/05 City of forwarded to the City of Temecula for payment. Temecula 3g Notice Of Non Conformance Status: There is one outstanding correction notice issued by the Fire Marshal. Corrections are 3g.76 being made and will be complete by the middle 09/28/05 TSCI of next week. 3h As Built Status Review: 3h.76 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. 3i Safety Items: Safety items are discussed formally at the Weekly Foreman's Meeting held every Tuesday. Those 3i.76 that are observed between meetings are discussed N/A Info and immediately corrected. There are no outstanding safe issues at this time. 4.0 Testing/Inspection: Paving was inspected by City of Temecula Public Works Inspectors and the Building Inspector stops 4.75 by on a daily basis. The Mercantile Building was N/A Info inspected by the Fire Marshal on Tuesday, 9/20/05 and signed off for occupancy. Page 3 Of 6 VANIR F 503 VAN I R VROGRESS MEETING MINUTE• Meeting#: 76 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting# Item # Description Due Action 5.0 New Business: Decking at Mercantile Bldg: Following discussion, it was determined that pressure treated material is 5.51c. not required and a credit for the pressure treating 03/24/05 TSCI should be submitted since the original plans required pressure treated material. Plaques for Donor Wall: There was discussion regarding the plaques for the donor wall. TSCI obtained preliminary pricing for the donor plaques. The pricing received in significantly in excess of the donations for the plaques. B. Beers will contact the Theater Foundation and attempt to have cast bronze plaques approved. (07/14/05) Following discussion, it was determined that TSCI will ask its sign contractor for recommendations on resolving this issue. (07/21/05) TSCI fumished information on a number of websites offering donor plaques. B. Beers noted that there is an upcoming 5.59a meeting with the Theater Foundation to further discuss the 10/03/05 TSCI type of plaque to be selected. (08/11/05) A design manual containing miscellaneous samples of etched and cast plaques was reviewed during the course of .the meeting. It was determined that the cast plaque with raised letters in the better application for the donor wall. A list of contributors was provided by B. Beers. TSCI will obtain comparison pricing between the etched and cast plaques. Donor plaques have been ordered and will be installed prior to the theater opening. (09/22/05) Savings by Design: D. McBride noted that Southern California Edison Company has indicated that significant demand savings are available with the reduction of lighting requirements. TSCI noted that it has contacted each of its relevant subcontractors to obtain information. L. Campbell will follow up with FSY to obtain the required information. A copy of Tri Citi Electric's response was provided to D. 5.64d McBride. FSY comments remain outstanding. (06.30.05) 07/07/05 FSY FSY and its electrical consultant were directed to work directly with SCE to come up with changes necessary to capture incentives and long term savings. To date, FSY and N.A. Cohen Group appears to be uninterested in making any changes. (Revised 07125105) FSY advised that current electrical drawings were forwarded to SCE yesterday by the electrical engineer, N.A. Cohen Group. (07/28.05) FSY forwarded an e-mail from SCE yesterday. It appears that this issue is close to resolution. 08/18/05 Page 4 of 6 VANIR F 503 VAN I R 9ROGRESS MEETING MINUTES• Meeting#: 76 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting# Item # Description Due Action Area Smoke Detectors at Mercantile Building: B. Beers questioned the status to the final resolution of the smoke detectors at the Mercantile Building. FSY was instructed to delete the area smoke detectors, include the duct smoke detector as originally designed, and submit to the City of Temecula Building Department for approval. 76 5.67b FSY advised that the revised mechanical plans were 08/29/05 VCM submitted to the City on Monday,07/25/05. (07/28/05) FSY advised that required corrections were resubmitted to the City of Temecula earlier today. (08/18/05). VCM will follow up with the Fire Department plan reviewer as to the status of this submittal. (08/25/05) Revised drawings have been approved with the condition that HVAC tests must be conducted by an Independent third partv. Access to area below Platform at Audience Chamber: TSCI noted that there is no access shown for the area below the platform seating at the audience chamber and that this area contains a great deal of conduit and ducting. Following a field 5.67c review, it was determined that an access panel will N/A. Info be installed in Electrical Closet 107A and the access will be reflected on the as-built drawings. In response to D. McBride's question regarding the cost of this work,TSCI advised that the cost will be minimal. 07/28/05 Veneklausen AN changes: See previous meeting minutes for a full discussion of this issue. Kevin Terry advised that Tovey Shultz will be meeting daily with the Markus lead person and Tri Citi Electric to discuss issues and assure that Markus is not being delayed. (08/18/05) The additional conduit required at the Technical Director and 5.68a Theater Managers offices to accommodate intercom, speaker Daily TSCI control, and cable TV connections are being installed at this time. There are no other issues delaying work for Markus at this time. (08/25/05) TSCI is meeting with Markus on a daily basis. At this fime there are no issues delaying Markus'progress. (09/01/05) TSCI is meeting with Markus on a daily basis. At this time there are no issues delaying Markus'progress. 09/08/05 Fall arrest at ladders: W. Van Vechten asked who is providing fall protection for ladders to the grid 5.72a iron. B. Beers noted that this is not included in the N/A Info contract for construction and will be purchased by TCSD. Page 5 of 6 VANIR F 503 VAN I R IROGUSS MEETING MINUTE• Meeting#: 76 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Operations Manual for lighting control: B. Beers noted that the operations manual for the lighting control is still outstanding and requested that a copy be provided in order that production personnel can become familiar with the controls prior to the first scheduled performance. 76 5.74a N/A Info Wm. Van Vechten advised that he has learned that the O&M manual is in the box with the lighting control which is presently in the scene shop. (09/08/05) Wm. Van Vechten advised that he now has the O&M manual for the lighting control. This item will be deleted from future meeting agendas. 09/22/05 These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM In writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely nature Name: Larry E. Campbell Title: Project Manager Page 6 of 6 - VANIR F 503 VANIR R R PROGRESS MEETING MINUTES Meeting#: 75 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: September 8, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.B Time: 10:00 a.m. Enclosure: None Attendees: Wm.Van Vechten, City of Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz Temecula Construction, Inc. (TSCI) Construction, Inc. (TSCI) Larry Campbell,Vanir Construction Mgmt. (VCM) Meeting # Item # Description Due Action 75 1.0 Approval Of Previous Meeting Minutes: 1.75 There were no additions or corrections to the minutes of Weekly Progress Meeting 74. N/A Info 2.0 Construction Progress Update: Installation of cedar siding, both on the exterior of the building and in the audience chamber is substantially complete. Painting of doors, door frames, and walls is ongoing. Installation of casework, carpet at the balcony, and installation of electrical and fire alarm finishes and devices is ongoing. Installation of AN wiring and termination of wires is continuing. Interior finishes at the Mercantile Buildings are substantially complete with remaining work at the corbels and ticket booth to be completed tomorrow Painting of the Mercantile improvements is ongoing. Installation of flooring in the Mercantile will be completed today with finishing of the floor scheduled to begin 2.75 tomorrow. Wood doors and finish hardware is N/A Info being installed. Installation of theater seats has resumed and is scheduled to be complete today. Installation of cladding at the elevator tower is in progress and concrete pavers under covered walkways are expected to be complete tomorrow. Paving for the parking lot has been completed although some areas of repair are required. The sliding door at the dance studio has been installed and fire alarm terminations and testing are in progress. Punch list items are being corrected in the scene shop, production office, and property storage. Page 1 of 8 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 75 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 75 3.0 Technical Concerns: Schedule Review: Tovey Shultz' 3-week look- ahead schedule was reviewed during the course of the meeting: Mercantile Building: Installation of bars and glass at the ticket windows is scheduled to be complete tomorrow and finishing of the wood flooring will begin tomorrow and require four days to complete. Lighting fixtures are scheduled to be delivered Monday, 9/12, with installation beginning as soon as finishing of the flooring is complete. 3a.75 Main Theater Building: N/A Info Painting of walls, doors, and trim will continue over the next week. Installation of lighting, plumbing, and fire alarm devices and trim will continue as will installation and rigging of AN cable and equipment. Installation of stage flooring will begin tomorrow and be completed by mid-week. The operable partition for the classrooms is scheduled to be delivered on Monday. Installation of landscaping will begin tomorrow and continue into next week. Testing of AN systems is scheduled to begin Monday, 9/19. Following discussion, TSCI advised that there are no issues foreseen as problems that require 3a.64b assistance from the City of Temecula. Based upon N/A Closed that discussion, D. McBride advised that the requested narrative is no longer required. 07.07.05 3b Submittal Status Review: VCM's submittal log was reviewed during the 3b.75 course of the meeting. 154 submittals (including N/A Info resubmittals) have been received to date. At this date, there are no submittals outstanding 3c Request For Information Status Review: A review of VCM's RFI log reflects 504 RFI's 3c.75 (including revisions) have been submitted to date. 09/12/05 FSY There is one RFI's outstanding (RFI 451) which has been outstanding for fifteen days. Page 2 of 8 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 75 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 75 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.75 Both of these items have been included in N/A Info previously approved change orders. 3d.1 Architect's Supplemental Instructions Eighteen Architect's Supplemental Instructions 3d.1.75 (ASI) have been issued as of this date. N/A Info 3d.2 Construction Bulletins Thirty Construction Bulletins have been issued. Of the thirty, 18 are in previously approved or 3d.2.75 pending change orders. Three have been 09/16/05 TSCINCM superseded and 9 are pending negotiation. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order Nos. 13 and 14 have been 3e.1.74 approved by the City Manager. N/A Info 3e.2 Proposed Change Orders Two hundred four potential change requests have been identified. Of those, 80 have been incorporated into executed change orders, 19 3e.2.75 have been rejected, 44 are pending negotiation, 09/16/05 TSCINCM 40 have been voided, and 21 are pending pricing. 3e.3 Disputed Items TSCI has identified nine of the rejected change 3e.3.72 order requests and one proposed settlement as N/A Info potential dispute items. 3f Payment Status Review: 3f.74 TSCI's draft payment request #19 will be 09/01/05 TSCINCM reviewed following the meeting. 3g Notice Of Non Conformance Status: There are no outstanding correction notices at 3g.75 this date. N/A Info Page 3 of 8 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTE• Meeting#: 75 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 75 3h As Built Status Review: Revisions are being posted on a regular basis 3h.75 and are prerequisite to inspections. N/A Info 3i Safety Items: Safety items are discussed formally at the Weekly Foreman's Meeting held every Tuesday. Those 3i.75 that are observed between meetings are discussed N/A Info and immediately corrected. There are no outstanding safety issues at this time. 4.0 Testing/Inspection: Paving was inspected by City of Temecula Public 4.75 Works Inspectors and the Building Inspector stops N/A Info by on a daily basis. 5.0 New Business: Decking at Mercantile Bldg: Following discussion, it was determined that pressure treated material is not required and a credit for the pressure treating 5.51c. should be submitted since the original plans 03/24/05 TSCI required pressure treated material. Plaques for Donor Wall: There was discussion regarding the plaques for the donor wall. TSCI obtained preliminary pricing for the donor plaques. The pricing received in significantly in excess of the donations for the plaques. B. Beers will contact the Theater Foundation and attempt to have cast bronze plaques approved. (07/14/05) Following discussion, it was determined that TSCI will ask its sign contractor for recommendations on resolving this issue. (07/21/05) TSCI furnished information on a number of websites offering 5.59a donor plaques. B. Beers noted that there is an upcoming 09/08/05 TSCI meeting with the Theater Foundation to further discuss the type of plaque to be selected. (08/11/05) A design manual containing miscellaneous samples of etched and cast plaques was reviewed during the course of the meeting. It was determined that the cast plaque with raised letters in the better application for the donor wall. A list of contributors was provided by B. Beers. TSCI will obtain comparison pricing between the etched and cast plaques. Page 4 of 8 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTE• Meeting#: 75 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Savings by Design: D. McBride noted that Southern California Edison Company has indicated that significant demand savings are available with the reduction of lighting requirements. TSCI noted that it has contacted each of its relevant subcontractors to obtain information. L. Campbell will follow up with FSY to obtain the required information. A copy of Tri Citi Electric's response was provided to D. 75 5.64d McBride. FSY comments remain outstanding.(06.30.05) 07/07/05 FSY FSY and its electrical consultant were directed to work directly with SCE to come up with changes necessary to capture incentives and long term savings. To date, FSY and N.A. Cohen Group appears to be uninterested in making any changes. (Revised 07125105) FSY advised that current electrical drawings were forwarded to SCE yesterday by the electrical engineer, N.A. Cohen Group. (07/28.05) FSY forwarded an e-mail from SCE yesterday. It appears that this issue is close to resolution. 08/18/05 Area Smoke Detectors at Mercantile Building: B. Beers questioned the status to the final resolution of the smoke detectors at the Mercantile Building. FSY was instructed to delete the area smoke detectors, include the duct smoke detector as originally designed, and submit to the City of Temecula Building Department for approval. 5.67b FSY advised that the revised mechanical plans were 08/29/05 VCM submitted to the City on Monday, 07/25/05. (07/28/05) FSY advised that required corrections were resubmitted to the City of Temecula earlier today. (08/18/05). VCM will follow up with the Fire Department plan reviewer as to the status of this submittal. (08/25/05) Revised drawings have been approved with the condition that HVAC tests must be conducted by an independent third party. Access to area below Platform at Audience Chamber: TSCI noted that there is no access 5.67c shown for the area below the platform seating at N/A Info the audience chamber and that this area contains a great deal of conduit and ducting. Access to area below Platform at Audience Chamber: (continued) Following a field review, it was determined that an 5.67c access panel will be installed in Electrical Closet 107A and the access will be reflected on the as- built drawings. In response to D. McBride's question regarding the cost of this work,TSCI advised that the cost will be minimal. 07/28/05 Page 5 of 8 VANIR F 503 VANIR PROGRESS MEETING MINUTES• Meeting#: 75 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Veneklausen AN changes: See previous meeting minutes for a full discussion of this issue. Revisions to Veneklausen's design and Markus' pricing are ongoing. (08/04/05) While it appears that pricing issues have been sorted out, D. McBride noted that it is imperative that all equipment has been ordered. Markus Audio has not returned phone calls but a schedule submitted by Markus reflects that all system installation will be complete by 9/2/05. TSCI will follow up with Markus to assure that all equipment has been ordered. (08/11105) 5.68a Kevin Terry advised that Tovey Shultz will be meeting daily Daily TSCI with the Markus lead person and Tri Citi Electric to discuss issues and assure that Markus is not being delayed. (08/18/05) The additional conduit required at the Technical Director and Theater Managers offices to accommodate intercom, speaker control, and cable TV connections are being installed at this time. There are no other issues delaying work for Markus at this time. (08/25/05) TSCI is meeting with Markus on a daily basis. At this time there are no issues delaying Markus' progress. (09101105) TSCI is meeting with Markus on a daily basis. At this time there are no issues delaying Markus' progress. 09/08/05 Occupancy of Scene Shop and Mercantile Building: It was explained to W. Van Vechten and B. Beers (TCSD) again that occupancy of the scene shop and Mercantile Building is dependent on a completed certificate of occupancy by the Building Department. Further, it was explained that the project will be substantially complete by the middle/end of August and TCSD may be able to utilize, but not occupy, the space when the 5.68b buildings are substantially complete. This will be N/A Info impacted by delays in construction and may not be allowed by the rules and regulations of the City's Building Department. The certificate of occupancy is anticipated in early to mid September 2005. Bruce Beers noted that ticket sales are slated to begin on September 15 and noted that occupancy of the Mercantile Building would be an asset. D. McBride noted that a formal Certificate of Occupancy must be obtained prior to allowing access to the public. 09/01/05 Sound panels at cross-over balcony: Concern has previously been expressed regarding space for 5.68d seating at the cross-over balcony. There was N/A Info discussion regarding whether or not the sound panels at the rear wall should be reduced in size. Page 6 of 8 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTE• Meeting#: 75 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Sound panels at cross-over balcony: (continued) Following field measurements performed by W. 75 5.68d Van Vechten and B. Beers after the meeting, N/A Info construction management staff was instructed by TSCD not to change the size of the sound panels. Framing of side balconies: The response to RFI 427 as provided by FSY Architects indicated that balconies are not framed in accordance with the design intent. Following extensive discussion, it was determined that the balconies will remain as 5.68e constructed and the back wall of the lower balcony N/A Info will be painted black. The back wall of the lower balcony shall be painted gray to match the other walls in the audience chamber rather than black as previously stated. (07/28/05) Cap at removable handrail: W. Van Vechten asked if the cap at the removable rail has been revised as the revised Veneklausen drawings reflect a clip to hold speakers. TSCI to review and advise. Markus Audio has requested a sample of the wood 5.69a hand rail in order to design the added hanger clips. Complete Info A sample of the cap at the removable handrail was provided to Markus yesterday, 9/07/05. This issue will be deleted from future meeting discussion. (09/08105) Fall arrest at ladders: W. Van Vechten asked who is providing fall protection for ladders to the grid 5.72a iron. B. Beers noted that this is not included in the N/A Info contract for construction and will be purchased by TCSD. Capacity of ladder to Grid Iron: W. Van Vechten noted that he is attempting to purchase fall protection for the ladder to the Grid Iron and noted that the ladder must have a capacity of 3,500 Ibs. FSY to review whether or not a cage is included in the contract for this ladder as well as the capacity 5.73a of the ladder. N/A Info A quick calculation based upon the %-inch diameter rung and 36ksi yield strength of the steel reflects that the capacity of the ladder (approx. 20.25 k) greatly exceeds the requirement for the fall protection. This issue will be deleted from future meeting discussion. (09/01/05) Page 7 of 8 VANIR F 503 VAN 1 R `OGRESS MEETING MINUTES Meeting#: 75 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Operations Manual for lighting control: B. Beers noted that the operations manual for the lighting control is still outstanding and requested that a copy be provided in order that production 5.74a personnel can become familiar with the controls N/A Info prior to the first scheduled performance. Wm. Van Vechten advised that he has learned that the O&M manual is in the box with the lighting control which is presently in the scene shop. 09/08/05 These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, ig ature Name: Larry E. Campbell Title: Project Manager Page 8 of 8 VANIR F 503 VANIR 0 0 PROGRESS MEETING MINUTES Meeting#: 74 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: September 1, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File # 15.13 Time: 10:00 a.m. Enclosure: None Attendees: David McBride, City of Bruce Beers, City of Kevin Terry,Tovey Shultz Temecula Temecula Construction, Inc. (TSCI) Ed Deleeuw,Tovey Shultz Larry Campbell,Vanir Construction, Inc. (TSCI) Construction Mgmt. (VCM) Meeting # Item # Description Due Action 74 1.0 Approval Of Previous Meeting Minutes: 1.74 There were no additions or corrections to the minutes of Weekly Progress Meeting 73. N/A Info 2.0 Construction Progress Update: Exposed aggregate concrete flatwork was completed during the past week. Installation of cedar siding, both on the exterior of the building and in the audience chamber, has resumed and is ongoing. Painting of doors, door frames, and walls is ongoing. Installation of casework, carpet at the balcony, and installation of electrical and fire alarm finishes and devices is ongoing. Installation of AN wiring and termination of wires is continuing. Ceiling tile is has been installed at the control booth, amp room, and light locks. The trellis at the east property wall of the Mercantile Building has been installed and the decking completed. Interior finishes at the Mercantile Buildings are 2.74 substantially complete with installation of the N/A Info granite counter tops and completion of the ticket booth remaining. Painting of the Mercantile improvements is scheduled for next week. Installation of flooring in the Mercantile is in progress and will be completed following the Labor Day special event in the front of the building. Finish hardware is being installed today making the building totally lockable. Theater rigging is substantially complete as is the installation of the lighting controls. Theater seats have been installed with seating on the variable platform and Row F remaining. Carpet is in progress in the balcony. Page 1 of 9 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 74 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 74 2.0 Construction Progress Update: (continued) The Liebert air conditioning unit for the electrical room is in progress and inspection of the elevator by the State of California is currently being performed. Installation of the variable platform is scheduled for later today. The scene shop has been turned over for use by 2.74 the theater operations personnel although some punch list items remain to be completed. Installation of the reduced pressure backflow preventer for the domestic water service has been inspected and signed off by Rancho California Water District allowing for water service to the project. 3.0 Technical Concerns: Schedule Review: Tovey Shultz' 3-week look- ahead schedule was reviewed during the course of the meeting: Mercantile Building: Installation of granite counter tops and bars at the ticket windows will occur next week. Installation of recycled wood flooring will be completed during the next week. Installation of lighting fixtures is expected to begin late next week. Main Theater Building: Painting of walls, doors, and trim will continue over 3a.74 the next week. Exterior wood siding will continue N/A Info as will installation of siding at the audience chamber. Installation of lighting, plumbing, and fire alarm devices and trim will continue as will installation and rigging of AN cable and equipment. Installation of stage flooring began this week and it was determined that some corrective work is required for the concrete substrate. The sliding door at the dance studio is scheduled for installation tomorrow. Installation of paver tiles will begin tomorrow and continue into next week. Work on the fountain is scheduled to begin tomorrow. Page 2 of 9 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 74 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Following discussion, TSCI advised that there are no issues foreseen as problems that require assistance from the City of Temecula. Based upon 74 3a.64b that discussion, D. McBride advised that the N/A Closed requested narrative is no longer required. (07.07.05) 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 154 submittals (including 3b.74 resubmittais) have been received to date. At this 09/07/05 FSY date, one submittal is outstanding and has only been outstanding for two days. 3c Request For Information Status Review: A review of VCM's RFI log reflects 504 RFI's (including revisions) have been submitted to date. 3c.74 There are two RFI's outstanding; neither of 09/06/05 FSY which have been outstanding for ten days or more. 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.74 Both of these items have been included in N/A Info previously approved change orders. 3d.1 Architect's Supplemental Instructions Eighteen Architect's Supplemental Instructions 3d.1.74 (ASI) have been issued as of this date. N/A Info 3d.2 Construction Bulletins Thirty Construction Bulletins have been issued. Of the thirty, 18 are in previously approved or 3d.2.74 pending change orders. Three have been 07/28/05 TSCINCIVI superseded, 7 are pending negotiation, and 2 are pending pricing. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order Nos. 13 and 14 have been 3e.1.74 approved by the City Manager. N/A Info Page 3 of 9 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 74 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 74 3e.2 Proposed Change Orders Two hundred potential change requests have been identified. Of those, 80 have been incorporated into executed change orders, 19 3e.2.74 have been rejected, 42 are pending negotiation, 09/09/05 TSCl/VCM 40 have been voided, and 19 are pending pricing. 3e.3 Disputed Items TSCI has identified nine of the rejected change 3e.3.72 order requests and one proposed settlement as N/A Info potential dispute items. 3f Payment Status Review: 3f.74 TSCI's draft payment request #19 will be 09/01/05 TSCINCM reviewed following the meeting. 3g Notice Of Non Conformance Status: There are no outstanding correction notices at 3g.74 this date. N/A Info 3h As Built Status Review: Revisions are being posted on a regular basis 3h.74 N/A Info and are prerequisite to inspections. 3i Safety Items: Safety items are discussed formally at the Weekly Foreman's Meeting held every Tuesday. Those 3i.74 that are observed between meetings are discussed N/A Info and immediately corrected. There are no outstanding safety issues at this time. 4.0 Testing/Inspection: Sub grade and base course compaction has been tested by Kleinfelder during the past week and 4.74 State of California inspection of the elevator is N/A Info currently in progress. 5.0 New Business: Decking at Mercantile Bldg: Following discussion, it was determined that pressure treated material is 5.51c. not required and a credit for the pressure treating 03/24/05 TSCI should be submitted since the original plans required pressure treated material. Page 4 of 9 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 74 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Preservative for exterior siding: See previous meeting minutes for full discussion of this issue. 74 5.58a L. Campbell provided information derived from the N/A Info Western Red Cedar Lumber Institute for the preservation and protection of cedar siding to D. McBride. This issue will be deleted from future meeting discussion. (09101/05) Plaques for Donor Wall: There was discussion regarding the plaques for the donor wall. TSCI obtained preliminary pricing for the donor plaques. The pricing received in significantly in excess of the donations for the plaques. B. Beers will contact the Theater Foundation and attempt to have cast bronze plaques approved. (07/14/05) Following discussion, it was determined that TSCI will ask its sign contractor for recommendations on resolving this issue. (07/21/05) TSCI furnished information on a number of websites offering 5.59a donor plaques. B. Beers noted that there is an upcoming 09/08/05 TSCI meeting with the Theater Foundation to further discuss the type of plaque to be selected. (08/11/05) A design manual containing miscellaneous samples of etched and cast plaques was reviewed during the course of the meeting. It was determined that the cast plaque with raised letters in the better application for the donor wall. A list of contributors was provided by B. Beers. TSCI will obtain comparison pricing between the etched and cast plaques. Balcony Fall Protection: Following a review of the pricing for the fall protection at the balcony, it was determined that the system as designed in too expensive. Following discussion, it was determined that the project team will work together to determine a cost effective method to provide fall protection affixed to the back wall. It was determined that eye bolts will be installed at 10'-0" o.c. at 6'-6" AFF. TSCI will submit the proposed bolt size and 5.64b. backing for approval. (07/14/05) N/A Info TSCI provided a sketch of the proposed fall protection during the course of the meeting. VCM will forward to the structural engineer for review and approval. (08/11/05) TSCI's sketch was forwarded to ENA Group and copied to FSY via facsimile on Saturday,8/13/05. Following discussion it was determined that this issue will be deleted from future meeting discussion. (09/01/05) Page 5 of 9 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 74 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Savings by Design: D. McBride noted that Southern California Edison Company has indicated that significant demand savings are available with the reduction of lighting requirements. TSCI noted that it has contacted each of its relevant subcontractors to obtain information. L. Campbell will follow up with FSY to obtain the required information. A copy of Tri Citi Electric's response was provided to D. McBride. FSY comments remain outstanding. (06.30.05) 74 5.64d FSY and its electrical consultant were directed to work directly 07/07/05 FSY with SCE to come up with changes necessary to capture incentives and long term savings. To date, FSY and N.A. Cohen Group appears to be uninterested in making any changes. (Revised 07125105) FSY advised that current electrical drawings were forwarded to SCE yesterday by the electrical engineer, N.A. Cohen Group. (07/28.05) FSY forwarded an e-mail from SCE yesterday. It appears that this issue is close to resolution. (08/18/05) Operating Chain at Roll Up Door 112/2: B. Beers requested that the operating chain for the roll up 5.67a door at the stage be raised one bolt. N/A Info This work has been completed and this issue will be deleted from future meeting discussion. 09101/05 Area Smoke Detectors at Mercantile Building: B. Beers questioned the status to the final resolution of the smoke detectors at the Mercantile Building. FSY was instructed to delete the area smoke detectors, include the duct smoke detector as originally designed, and submit to the City of Temecula Building Department for approval. FSY advised that the revised mechanical plans were 5.67b submitted to the City on Monday, 07/25/05. (07/28/05) 08/29/05 VCM FSY advised that required corrections were resubmitted to the City of Temecula earlier today. (08/18105). VCM will follow up with the Fire Department plan reviewer as to the status of this submittal. (08/25/05) Revised drawings have been approved with the condition that HVAC tests must be conducted by an independent third party. Access to area below Platform at Audience Chamber: TSCI noted that there is no access 5.67c shown for the area below the platform seating at N/A Info the audience chamber and that this area contains a great deal of conduit and ducting. Page 6 of 9 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 74 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Access to area below Platform at Audience Chamber: (continued) Following a field review, it was determined that an 5.67c access panel will be installed in Electrical Closet 107A and the access will be reflected on the as- built drawings. In response to D. McBride's question regarding the cost of this work, TSCI advised that the cost will be minimal. 07/28/05 Veneklausen AN changes: See previous meeting minutes for a full discussion of this issue. Revisions to Veneklausen's design and Markus' pricing are ongoing. (08/04/05) While it appears that pricing issues have been sorted out, D. McBride noted that it is imperative that all equipment has been ordered. Markus Audio has not returned phone calls but a schedule submitted by Markus reflects that all system installation will be complete by 9/2/05. TSCI will follow up with Markus to assure that all equipment has been ordered. 5.68a (08/11/05) Daily TSCI Kevin Terry advised that Tovey Shultz will be meeting daily with the Markus lead person and Tri Citi Electric to discuss issues and assure that Markus is not being delayed. (08/18/05) The additional conduit required at the Technical Director and Theater Managers offices to accommodate intercom, speaker control, and cable TV connections are being installed at this time. There are no other issues delaying work for Markus at this time. (08/25/05) TSCI is meeting with Markus on a daily basis. At this time there are no issues delaying Markus' progress. 09/01105 Occupancy of Scene Shop and Mercantile Building: It was explained to W. Van Vechten and B. Beers (TCSD) again that occupancy of the scene shop and Mercantile Building is dependent on a completed certificate of occupancy by the Building Department. Further, it was explained that the project will be substantially complete by the middle/end of August and TCSD may be able to utilize, but not occupy, the space when the 5.68b buildings are substantially complete. This will be N/A Info impacted by delays in construction and may not be allowed by the rules and regulations of the City's Building Department. The certificate of occupancy is anticipated in early to mid September 2005. Bruce Beers noted that ticket sales are slated to begin on September 15 and noted that occupancy of the Mercantile Building would be an asset. D. McBride noted that a formal Certificate of Occupancy must be obtained prior to allowing access to the public. 09/01/05 Page 7 of 9 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 74 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Sound panels at cross-over balcony: Concern has previously been expressed regarding space for seating at the cross-over balcony. There was discussion regarding whether or not the sound 73 5.68d panels at the rear wall should be reduced in size. N/A Info Following field measurements performed by W. Van Vechten and B. Beers after the meeting, construction management staff was instructed by TSCD not to change the size of the sound panels. Framing of side balconies: The response to RFI 427 as provided by FSY Architects indicated that balconies are not framed in accordance with the design intent. Following extensive discussion, it was determined that the balconies will remain as 5.68e constructed and the back wall of the lower balcony N/A Info will be painted black. The back wall of the lower balcony shall be painted gray to match the other walls in the audience chamber rather than black as previously stated. (07/28/05) Cap at removable handrail: W. Van Vechten asked if the cap at the removable rail has been revised as the revised Veneklausen drawings reflect a clip to 5.69a hold speakers. TSCI to review and advise. 08/01/05 TSCI Markus Audio has requested a sample of the wood hand rail in order to design the added hanger clips. Fall arrest at ladders: W. Van Vechten asked who is providing fall protection for ladders to the grid 5.72a iron. B. Beers noted that this is not included in the N/A Info contract for construction and will be purchased by TCSD. Capacity of ladder to Grid Iron: W. Van Vechten noted that he is attempting to purchase fall protection for the ladder to the Grid Iron and noted that the ladder must have a capacity of 3,500 lbs. FSY to review whether or not a cage is included in 5.73a the contract for this ladder as well as the capacity N/A Info of the ladder. A quick calculation based upon the %-inch diameter rung and 36ksi yield strength of the steel reflects that the capacity of the ladder (approx. 20.25 k) greatly exceeds the requirement for the fall protection. This issue will be deleted from future meeting discussion. 09/01/05 Page 8 of 9 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 74 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Labor Day Event: D. McBride noted that an event has been scheduled for Saturday, 09/03/05 on Main Street that will involve the use of a portion of the Mercantile Bldg. VCM will provide TSCI an e- mail detailing the steps that must to taken to 5.73b accommodate this event. N/A Info Temporary handrails were inspected by Rich Johnston, Sr. Building Inspector, earlier this morning. Minor corrections were requested that will be complete by the end of the day today. This item will be deleted from future meeting discussion. 09/01/05 Operations Manual for lighting control: B. Beers noted that the operations manual for the lighting control is still outstanding and requested that a 5.74a 09I07/05 TSCI copy be provided in order that production personnel can become familiar with the controls prior to the first scheduled performance. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely S' nature Name: Larry E. Campbell Title: Project Manager Page 9 of 9 VANIR F 503 VANIR 0 PROGRESS MEETING MINUTES Meeting#: 73 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: August 25, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.B Time: 10:00 a.m. Enclosure: None Attendees: David McBride,City of Bruce Beers,City of William Van Vechten, City of Temecula Temecula Temecula Steve Tovey,Tovey Shultz Kevin Terry,Tovey Shultz Arturo Yanez, FSY Larry Campbell,Vanir Construction Inc. (TSCI) Construction, Inc. (TSCI) Architects(FSY) Construction Mgmt. (VCM) Meeting # Item # Description Due Action 73 1.0 Approval Of Previous Meeting Minutes: 1.73 There were no additions or corrections to the minutes of Weekly Progress Meeting 72. N/A Info 2.0 Construction Progress Update: Concrete for fountain, steps at the dance studio, planter walls, and sub slab for the paver tiles has been placed and rebar installed for the concrete flatwork. Painting of corridors, door frames, and walls is ongoing. Room signage is being installed currently. Installation of casework, carpet at the audience chamber, and sound panels at the rear of the audience chamber has been ongoing. Installation of AN wiring and termination of wires is ongoing. The glass for the control booth was installed yesterday and ceiling tile is currently being installed such that both the control booth and amp rooms will be dust free by the end of the week. 2.73 Permanent power was connected last Friday and N/A Info installation of lighting, electrical fixtures, and fire alarm devices is in progress. Light bars and handrails are being installed and theater seats are currently being unloaded and layout is in progress. Installation of finishes at the Mercantile Building is continuing and should be complete by the middle of next week. The electrical and painting subcontractors are continuing to work 10-hour days during the week and additional electricians are scheduled to begin Monday, 8/29. Page 1 of 9 VAN 1 R 4PROGRESS MEETING MINUTE• Meeting#: 73 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 73 3.0 Technical Concerns: Schedule Review: Tovey Shultz' 3-week look- ahead schedule was reviewed during the course of the meeting: Mercantile Building: Installation of interior finishes and installation of door hardware will continue into next week. Flooring material has arrived and will be installed beginning early next week and working from the rear of the building toward the front. Main Theater Building: Painting of walls, doors, and trim will continue over the next week. Installation of theater rigging is 3a.73 substantially complete. Exterior wood siding will N/A Info continue as will installation of siding at the audience chamber. Installation of lighting, plumbing, and fire alarm devices and trim will continue as will installation and rigging of AN cable and equipment. Carpeting of the audience chamber will continue into the middle of next week as will the installation of theater seating. Installation of stage flooring will begin tomorrow and continue into next week. Installation of the remaining sound panels at the rear of the audience chamber should be completed by weeks end. The sliding door at the dance studio is scheduled for installation next week. Following discussion, TSCI advised that there are no issues foreseen as problems that require assistance from the City of Temecula. Based upon 3a.64b that discussion, D. McBride advised that the N/A Closed requested narrative is no longer required. (07.07.05) 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 153 submittals (including 3b.72 resubmittals) have been received to date. At this 08/29/05 FSY date, three submittals remain outstanding with none outstanding in excess of ten days. Page 2 of 9 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 73 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 73 3c Request For Information Status Review: A review of VCM's RFI log reflects 503 RFI's (including revisions) have been submitted to date. 3c.73 There are two RFI's outstanding; neither of 08/26/05 FSY which have been outstanding for ten days or more. 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.73 Both of these items have been included in N/A Info previously approved change orders. 3d.1 Architect's Supplemental Instructions Eighteen Architect's Supplemental Instructions 3d.1.73 (ASI) have been issued as of this date. N/A Info 3d.2 Construction Bulletins Thirty Construction Bulletins have been issued. Of the thirty, 18 are in previously approved or 3d.2.73 pending change orders. Three have been 07/28/05 TSCINCM superseded, 7 are pending negotiation, and 2 are pending pricing. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order Nos. 13 and 14 have been forwarded to TSCI for signature.3e.1.72 K.Terry advised that Change Order Nos. 13 and 14 were N/A Info signed by TSCI earlier today. (08/18/05) 3e.2 Proposed Change Orders One hundred ninety nine potential change requests have been identified. Of those, 80 have been incorporated into executed change 3e.2.73 orders, 19 have been rejected, 40 are pending 09/02/05 TSCINCM negotiation, 40 have been voided, and 20 are pending pricing. 3e.3 Disputed Items TSCI has identified nine of the rejected change 3e.3.72 order requests and one proposed settlement as potential dispute items. Page 3 of 9 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTE• Meeting#: 73 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item# Description Due Action 73 3f Payment Status Review: TSCI's payment request #18 was forwarded to City of 3f.70 the City of Temecula for processing on 8/3/05. 909/03/05 Temecula 3g Notice Of Non Conformance Status: There are no outstanding correction notices at 3g.73 this date. N/A Info 3h As Built Status Review: Revisions are being posted on a regular basis 3h.73 and are prerequisite to inspections. N/A Info 3i Safety Items: Safety items are discussed formally at the Weekly Foreman's Meeting held every Tuesday. Those 3i.73 that are observed between meetings are discussed N/A Info and immediately corrected. There are no outstandinq safety issues at this time. 4.0 Testing/Inspection: Rough electrical and electrical panel make up was inspected and signed off by the Building 4.73 Department this week. Fire Marshal inspection N/A Info of fire alarm wiring is scheduled for later today. 5.0 New Business: Decking at Mercantile Bldg: Following discussion, it was determined that pressure treated material is 5.51C. not required and a credit for the pressure treating 03/24/05 TSCI should be submitted since the original plans required pressure treated material. Preservative for exterior siding: Art Yanez noted that, after reconsideration, perhaps a clear preservative should be applied to the exterior wood siding. FSY stated that preservatives may cause cupping but offered nothing more than that 5.58a statement. D. McBride explained that the City of 08/12/05 FSY Temecula expects FSY to report on the economics/aesthetics of preserving, staining (or both) and comment on the frequency and cost of these applications versus doing nothing at all. Page 4 of 9 VANIR F 503 VAN 1 R IROGIIESS MEETING MINUTES• Meeting#: 73 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Preservative for exterior siding (continued): L. Campbell met with Mike McEachron to discuss preservation of the wood siding. McEachron is of the opinion that the application of a preservative at this point results in a long term maintenance issue. McEachron noted that a preservative would only penetrate the wood to a depth of about 1132 inch and would need to reapplied every two to three years. He did not think that application of a preservative (either clear or semi-transparent) would prevent cupping and expansion/shrinkage since the 73 5.58a material would not be applied to all four sides of the 09/01/05 VCM material Steve Tovey disagreed with McEachron's position and stated that the wood should be cleaned by pressure washing, have an application of citric acid applied to even out the color, be again pressure washed, and have either a clear of semi-transparent preservative applied. Tovey suggested reviewing the recommendations posted on the Redwood/Cedar Institute web site. VCM will review the suggested web site for recommendations. Plaques for Donor Wall: There was discussion regarding the plaques for the donor wall. TSCI obtained preliminary pricing for the donor plaques. The pricing received in significantly in excess of the donations for the plaques. B. Beers will contact the Theater Foundation and attempt to have cast bronze plaques approved. (07/14/05) 5.59a Following discussion, it was determined that TSCI will ask its 08/17/05 TCSD sign contractor for recommendations on resolving this issue. (07/21/05) TSCI furnished information on a number of websites offering donor plaques. B. Beers noted that there is an upcoming meeting with the Theater Foundation to further discuss the type of plaque to be selected. 08/11/05 Balcony Fall Protection: Following a review of the pricing for the fall protection at the balcony, it was determined that the system as designed in too expensive. Following discussion, it was determined that the project team will work together to determine a cost effective method to provide fall protection affixed to the back wall. It was determined that eye bolts will be installed at 10'-0" o.c. 72 5.64b. at 6'-6" AFF. TSCI will submit the proposed bolt size and 08/15/05 ENA/FSY backing for approval. (07/14105) TSCI provided a sketch of the proposed fall protection during the course of the meeting. VCM will forward to the structural engineer for review and approval. (08/11/05) TSCI's sketch was forwarded to ENA Group and copied to FSY via facsimile on Saturday, 8/13105. Page 5 of 9 VANIR F 503 VAN 1 R 'PROGRESS MEETING MINUTES• Meeting#: 73 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Savings by Design: D. McBride noted that Southern California Edison Company has indicated that significant demand savings are available with the reduction of lighting requirements. TSCI noted that it has contacted each of its relevant subcontractors to obtain information. L. Campbell will follow up with FSY to obtain the required information. A copy of Tri Citi Electric's response was provided to D. McBride. FSY comments remain outstanding.(06.30.05) 73 5.64d FSY and its electrical consultant were directed to work directly 07/07/05 FSY with SCE to came up with changes necessary to capture incentives and long term savings. To date, FSY and N.A. Cohen Group appears to be uninterested in making any changes. (Revised 07125105) FSY advised that current electrical drawings were forwarded to SCE yesterday by the electrical engineer, N.A. Cohen Group. (07/28.05) FSY forwarded an e-mail from SCE yesterday. It appears that this issue is close to resolution. (08/18/05) Operating Chain at Roll Up Door 112/2: B. Beers 5.67a requested that the operating chain for the roll up 07/22/05 TSCI door at the stage be raised one bolt. Area Smoke Detectors at Mercantile Building: B. Beers questioned the status to the final resolution of the smoke detectors at the Mercantile Building. FSY was instructed to delete the area smoke detectors, include the duct smoke detector as originally designed, and submit to the City of 5.67b Temecula Building Department for approval. 08/29/05 VCM FSY advised that the revised mechanical plans were submitted to the City on Monday,07/25/05. (07/28/05) FSY advised that required corrections were resubmitted to the City of Temecula earlier today. (08/18/05). VCM will follow up with the Fire Department plan reviewer as to the status of this submittal. 08/25/05 Access to area below Platform at Audience Chamber: TSCI noted that there is no access shown for the area below the platform seating at the audience chamber and that this area contains a great deal of conduit and ducting. Following a field 5.67c review, it was determined that an access panel will N/A Info be installed in Electrical Closet 107A and the access will be reflected on the as-built drawings. In response to D. McBride's question regarding the cost of this work,TSCI advised that the cost will be minimal.(07/28/05) Page 6 of 9 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTE• Meeting#: 73 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Veneklausen AN changes: See previous meeting minutes for a full discussion of this issue. Revisions to Veneklausen's design and Markus' pricing are ongoing. (08/04/05) While it appears that pricing issues have been sorted out, D. McBride noted that it is imperative that all equipment has been ordered. Markus Audio has not returned phone calls but a schedule submitted by Markus reflects that all system installation will be complete by 9/2/05. TSCI will follow up with 5.68a Markus to assure that all equipment has been ordered. Daily TSCI (08/11/05) Kevin Terry advised that Tovey Shultz will be meeting daily with the Markus lead person and Tri Citi Electric to discuss issues and assure that Markus is not being delayed. (08/18/05) The additional conduit required at the Technical Director and Theater Managers offices to accommodate intercom, speaker control, and cable TV connections are being installed at this time. There are no other issues delaying work for Markus at this time.(08/25105) Occupancy of Scene Shop and Mercantile Building: It was explained to W. Van Vechten and B. Beers (TCSD) again that occupancy of the scene shop and Mercantile Building is dependent on a completed certificate of occupancy by the Building Department. Further, it was explained that the project will be substantially complete by the 5.68b middle/end of August and TCSD may be able to N/A Info utilize, but not occupy, the space when the buildings are substantially complete. This will be impacted by delays in construction and may not be allowed by the rules and regulations of the City's Building Department. The certificate of occupancy is anticipated in early to mid September 2005. Application for permanent power: See previous meeting minutes for full discussion: Inspection by the Fire Marshal is currently scheduled for . Tuesday, 8/16/05. Fire Sprinklers and site fire lines were signed off by the Fire 5.68c Marshal Wednesday, 08117/05. All required signatures from Closed Info the City of Temecula were obtained by TSCI this morning. Once notified by the City, SCE will turn on permanent power. (08/18/05) Permanent power was connected on Friday 08/19105. This issue will be deleted from future meeting discussion. (08/25/05) Page 7 of 9 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTE• Meeting#: 73 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Sound panels at cross-over balcony: Concern has previously been expressed regarding space for seating at the cross-over balcony. There was discussion regarding whether or not the sound 73 5.68d panels at the rear wall should be reduced in size. N/A Info Following field measurements performed by W. Van Vechten and B. Beers after the meeting, construction management staff was instructed by TSCD not to change the size of the sound panels. Framing of side balconies: The response to RFI 427 as provided by FSY Architects indicated that balconies are not framed in accordance with the design intent. Following extensive discussion, it was determined that the balconies will remain as 5.68e constructed and the back wall of the lower balcony N/A Info will be painted black. The back wall of the lower balcony shall be painted gray to match the other walls in the audience chamber rather than black as previously stated. (07/28/05) Cap at removable handrail: W. Van Vechten asked if the cap at the removable rail has been revised as the revised Veneklausen drawings reflect a clip to 5.69a hold speakers. TSCI to review and advise. 08/01/05 TSCI Markus Audio has requested a sample of the wood hand rail in order to design the added hanger clips. Fall arrest at ladders: W. Van Vechten asked who is providing fall protection for ladders to the grid 5.72a iron. B. Beers noted that this is not included in the N/A Info contract for construction and will be purchased by TCSD. Capacity of ladder to Grid Iron: W. Van Vechten noted that he is attempting to purchase fall protection for the ladder to the Grid Iron and noted 5.73a that the ladder must have a capacity of 3,500 lbs. 08/29/05 FSY FSY to review whether or not a cage is included in the contract for this ladder as well as the capacity of the ladder. Labor Day Event: D. McBride noted that an event has been scheduled for Saturday, 09/03/05 on 5.73b Main Street that will involve the use of a portion of 08/26/05 VCM the Mercantile Bldg. VCM will provide TSCI an e- mail detailing the steps that must to taken to accommodate this event. Page 8 of 9 VANIR F 503 VAN I R PROGRESS MEETING MINUTES Meeting#: 73 Owner: City of Temecula Project: Old Town Temecula Community Theater These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely4_� Sig ature Name: Larry E. ampbell Title: Project Manager Page 9 of 9 VANIR F 503 VANIR PROGRESS MEETING MINUTES Meeting#: 72 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: August 18, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File # 15.13 Time: 10:00 a.m. Enclosure: None Attendees: Greg Butler, City of David McBride, City of Bruce Beers,City of Temecula Temecula Temecula William Van Vechten,City of Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz Larry Campbell, Vanir Temecula Construction, Inc. (TSCI) Construction, Inc(TSCI) Construction Mgmt. (VCM) Meeting # Item # Description Due Action 72 1.0 Approval Of Previous Meeting Minutes: 1.72 There were no additions or corrections to the minutes of Weekly Progress Meeting 71. N/A Info 2.0 Construction Progress Update: Installation of exterior siding and trim has resumed during the week and taping and sanding of drywall has been ongoing. Painting in the audience chamber and scene shop has been ongoing and installation of exterior lights and electrical trim is in progress. Installation of theater rigging and installation of AN wiring and rigging for speakers is continuing. Installation of siding within the 2.72 audience chamber has been curtailed pending N/A Info receipt of additional material. The sound baffles have been completed. Exterior doors are being installed along with door hardware. Plumbing for the fountain is currently being installed and grading and forming for exterior concrete flatwork is in progress. The electrical and painting subcontractors are continuing to work 10-hour days during the week. 72 3.0 Technical Concerns: Schedule Review: Tovey Shultz' 3-week look- ahead schedule was reviewed during the course of the meeting: 3a.72a Mercantile Building: N/A Info Installation of interior finishes and installation of doors will resume Monday, 8/22/05. Flooring material has arrived and will be installed following work by the finish trades. Page 1 of 8 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 72 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 72 3.0 Technical Concerns: 3a.72a Schedule Review (continued) Main Theater Building: Painting of audience chamber walls will continue over the next week. Installation of theater rigging will continue. Exterior wood siding will continue as will installation of siding at the audience chamber dependent upon receipt of ordered cedar siding scheduled to be delivered Thursday, 8/25. Installation of lighting and plumbing fixtures and trim will continue as will installation and rigging of AN cable and equipment. Carpeting of the steps in the audience chamber is scheduled to begin tomorrow, 8/19/05 and installation of theater seating (originally scheduled to begin the week of 8/15/05) will begin Tuesday, 8/23/05. The window for the sound booth is scheduled to be installed next week. Installation of sound panels at the rear of the audience chamber is scheduled for Saturday, 8/20. The sliding door at the dance studio is scheduled for installation next week as is installation of metal cladding at the elevator tower. HVAC startup is scheduled for Tuesday, 8/23/05. Following discussion, TSCI advised that there are no issues foreseen as problems that require assistance from the City of Temecula. Based upon 3a.64b that discussion, D. McBride advised that the N/A Closed requested narrative is no longer required. (07.07.05) 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 152 submittals (including 3b.72 resubmittals) have been received to date. At this 08/22/05 FSY date, two submittals remain outstanding with none outstanding in excess of ten days. 3c Request For Information Status Review: A review of VCM's RFI log reflects 495 RFI's (including revisions) have been submitted to date. 3c.72 There are two RFI's outstanding; neither of 08/22/05 FSY which have been outstanding for ten days or more. Page 2 of 8 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 72 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 72 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.72 Both of these items have been included in N/A Info previously approved change orders. 3d.1 Architect's Supplemental Instructions Eighteen Architect's Supplemental Instructions 3d.1.72 (ASI) have been issued as of this date. N/A Info 3d.2 Construction Bulletins Thirty Construction Bulletins have been issued. Of the thirty, 18 are in previously approved or 3d.2.72 pending change orders. Three have been 07/28/05 TSCINCM superseded, 7 are pending negotiation, and 2 are pending pricing. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order Nos. 13 and 14 have been 3e.1.72 forwarded to TSCI for signature. N/A Info K.Terry advised that Change Order Nos. 13 and 14 were signed by TSCI earlier today. 08/18/05 3e.2 Proposed Change Orders One hundred ninety four potential change requests have been identified. Of those, 80 3e.2.72 have been incorporated into executed change orders, 19 have been rejected, 39 are pending os/25/os TSCl/VCM negotiation, 39 have been voided, and 17 are pending pricing. 3e.3 Disputed Items TSCI has identified ten of the rejected change 3e.3.72 order requests and one proposed settlement as potential dispute items. 3f Payment Status Review: TSCI's payment request #18 was forwarded to 3f.70 the City of Temecula for processing on 8/3/05. 909/03/05 City of Temecula 3g Notice Of Non Conformance Status: There are no outstanding correction notices at 3g.72 this date. N/A Info Page 3 of 8 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 72 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 72 3h As Built Status Review: Revisions are being posted on a regular basis 3h.72 and are prerequisite to inspections. N/A Info 3i Safety Items: Safety items are discussed formally at the Weekly Foreman's Meeting held every Tuesday. Those 3i.72 that are observed between meetings are discussed N/A Info and immediately corrected. There are no outstanding safety issues at this time. 4.0 Testing/Inspection: Fire sprinkler and site fire lines were inspected 4.72 and signed off by the Fire Marshal yesterday, N/A Info 8/17/05. 5.0 New Business: Decking at Mercantile Bldg: Following discussion, it was determined that pressure treated material is 5.51c. not required and a credit for the pressure treating 03/24/05 TSCI should be submitted since the original plans required pressure treated material. Preservative for exterior siding: Art Yanez noted that, after reconsideration, perhaps a clear preservative should be applied to the exterior wood siding. FSY stated that preservatives may cause cupping but offered nothing more than that 5.58a statement. D. McBride explained that the City of 08/12/05 FSY Temecula expects FSY to report on the economics/aesthetics of preserving, staining (or both) and comment on the frequency and cost of these applications versus doing nothing at all. Plaques for Donor Wall: There was discussion regarding the plaques for the donor wall. TSCI obtained preliminary pricing for the donor plaques. The pricing received in significantly in excess of the donations for the plaques. B. Beers will contact the Theater Foundation and attempt to have cast bronze plaques approved. (07/14/05) 72 5.59a Following discussion, it was determined that TSCI will ask its 08/17/05 TCSD sign contractor for recommendations on resolving this issue. (07/21/05) TSCI furnished information on a number of websites offering donor plaques. B. Beers noted that there is an upcoming meeting with the Theater Foundation to further discuss the type of plaque to be selected. 08111/05 Page 4 of 8 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 72 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Balcony Fall Protection: Following a review of the pricing for the fall protection at the balcony, it was determined that the system as designed in too expensive. Following discussion, it was determined that the project team will work together to determine a cost effective method to provide fall 72 5.64b. protection affixed to the back wall. 08/12/05 VCM It was determined that eye bolts will be installed at 10'-0" o.c. at 6'-6" AFF. TSCI will submit the proposed bolt size and backing for approval. (07/14/05) TSCI provided a sketch of the proposed fall protection during the course of the meeting. VCM will forward to the structural engineer for review and approval. (08/11/05) Savings by Design: D. McBride noted that Southern California Edison Company has indicated that significant demand savings are available with the reduction of lighting requirements. TSCI noted that it has contacted each of its relevant subcontractors to obtain information. L. Campbell will follow up with FSY to obtain the required information. A copy of Tri Citi Electric's response was provided to D. McBride. FSY comments remain outstanding. (06.30.05) 5.64d FSY and its electrical consultant were directed to work directly 07/07/05 FSY with SCE to come up with changes necessary to capture incentives and long term savings. To date, FSY and N.A. Cohen Group appears to be uninterested in making any changes. (Revised 07/25/05) FSY advised that current electrical drawings were forwarded to SCE yesterday by the electrical engineer, N.A. Cohen Group. (07/28.05) FSY forwarded an e-mail from SCE yesterday. It appears that this issue is close to resolution. (08118/05) Operating Chain at Roll Up Door 112/2: B. Beers 5.67a requested that the operating chain for the roll up 07/22/05 TSCI door at the stage be raised one bolt. Area Smoke Detectors at Mercantile Building: B. Beers questioned the status to the final resolution of the smoke detectors at the Mercantile Building. FSY was instructed to delete the area smoke detectors, include the duct smoke detector 5.67b as originally designed, and submit to the City of 07/21/05 FSY Temecula Building Department for approval. FSY advised that the revised mechanical plans were submitted to the City on Monday, 07/25/05. (07/28/05) FSY advised that required corrections were resubmitted to the City of Temecula earlier today. 08/18/05 . Page 5 of 8 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 72 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Access to area below Platform at Audience Chamber: TSCI noted that there is no access shown for the area below the platform seating at the audience chamber and that this area contains a great deal of conduit and ducting. Following a field 72 5.67c review, it was determined that an access panel will N/A Info be installed in Electrical Closet 107A and the access will be reflected on the as-built drawings. In response to D. McBride's question regarding the cost of this work, TSCI advised that the cost will be minimal. 07/28/05 Veneklausen AN changes: See previous meeting minutes for a full discussion of this issue. Revisions to Veneklausen's design and Markus' pricing are ongoing. (08/04/05) While it appears that pricing issues have been sorted out, D. McBride noted that it is imperative that all equipment has been 5.68a ordered. Markus Audio has not returned phone calls but a Daily TSCI schedule submitted by Markus reflects that all system installation will be complete by 9/2/05. TSCI will follow up with Markus to assure that all equipment has been ordered. (08/11/05) Kevin Terry advised that Tovey Shultz will be meeting daily with the Markus lead person and Tri Citi Electric to discuss issues and assure that Markus is not being delayed. 08/18/05 Occupancy of Scene Shop and Mercantile Building: It was explained to W. Van Vechten and B. Beers (TCSD) again that occupancy of the scene shop and Mercantile Building is dependent on a completed certificate of occupancy by the Building Department. Further, it was explained that 5.68b the project will be substantially complete by the N/A Info middle/end of August and TCSD may be able to utilize, but not occupy, the space when the buildings are substantially complete. This will be impacted by delays in construction and may not be allowed by the rules and regulations of the City's Building Department. The certificate of occupancy is anticipated in early to mid September 2005. Application for permanent power: See previous meeting minutes for full discussion: Inspection by the Fire Marshal is currently scheduled for Tuesday, 8/16105. 5.68c Fire Sprinklers and site fire lines were signed off by the N/A Info Fire Marshal Wednesday, 08/17/05. All required signatures from the City of Temecula were obtained by TSCI this morning. Once notified by the City, SCE will turn on permanent power. 08/18/05 Page 6 of 8 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 72 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Mee 9 + Sound panels at cross-over balcony: Concern has previously been expressed regarding space for seating at the cross-over balcony. There was discussion regarding whether or not the sound 72 5.68d panels at the rear wall should be reduced in size. N/A Info Following field measurements performed by W. Van Vechten and B. Beers after the meeting, construction management staff was instructed by TSCD not to change the size of the sound panels. Framing of side balconies: The response to RFI 427 as provided by FSY Architects indicated that balconies are not framed in accordance with the design intent. Following extensive discussion, it was determined that the balconies will remain as 5.68e constructed and the back wall of the lower balcony N/A Info will be painted black. The back wall of the lower balcony shall be painted gray to match the other walls in the audience chamber rather than black as previously stated. (07/28/05) Cap at removable handrail: W. Van Vechten asked if the cap at the removable rail has been revised as the revised Veneklausen drawings reflect a clip to 5.69a hold speakers. TSCI to review and advise. 08/01/05 TSCI Markus Audio has requested a sample of the wood hand rail in order to design the added hanger clips. Fall arrest at ladders: W. Van Vechten asked who is providing fall protection for ladders to the grid 5.72a iron. B. Beers noted that this is not included in the N/A Info contract for construction and will be purchased by TCSD. Page 7 of 8 VANIR F 503 VAN 1 R IROGUSS MEETING MINUTE Meeting#: 72 Owner: City of Temecula Project: Old Town Temecula Community Theater These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, �� nature Name: Larry E. Campbell Title: Project Manager Page 8 of 8 VANIR F 503 VANIR PROGRESS MEETING MINUTES Meeting#: 71 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: August 11, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.6 Time: 10:00 a.m. Enclosure: None Attendees: David McBride,City of Bruce Beers,City of William Van Vechten, City of Temecula Temecula Temecula Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz Larry Campbell,Vanir Construction, Inc. (TSCI) Construction, Inc(TSCI) Construction Mgmt. (VCM) Meeting # Item # Description Due Action 71 1.0 Approval Of Previous Meeting Minutes: 1.71 There were no additions or corrections to the minutes of Weekly Progress Meeting 70. N/A Info 2.0 Construction Progress Update: Framing activities have been directed toward construction of stairs, handrails, and the trellis at Deck 214. It was noted that cedar siding is becoming difficult to obtain and installation of siding will resume once the pending order is received. Drywall at the audience chamber walls and sides of the sound baffles is being taped and sanded. HVAC ducting at the audience chamber and Mercantile Building is continuing and painting of walls in the audience chamber and exterior doors and frames is ongoing. Electrical rough in, making up of panels, connections to switchgear and installation of lighting fixtures are ongoing. Installation of theater rigging and fire curtain and 2.71 installation of A wiring is continuing with AN N/A Info N rigging beginning today. Installation of finishes in the audience chamber is continuing. Finishes at the Mercantile Building are continuing as is the installation of door and window casing. Fire sprinklers have been installed at stairs and decks. Work on the elevator is continuing and ladders and rails are being installed. Grading of the parking lot is substantially complete and installation of irrigation sleeves is in progress. At this date, the electrical and painting subcontractors are working 10-hour days during the week and manpower has been increased. Page 1 of 8 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 71 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 71 3.0 Technical Concerns: Schedule Review: Tovey Shultz' 3-week look- ahead schedule was reviewed during the course of the meeting: Mercantile Building: Installation of the store front, handrails, doors, new windows, and interior finishes will continue through the next week. Main Theater Building: Painting of audience chamber walls will continue over the next week. Installation of theater rigging will continue. Installation of the elevator is in progress and will continue for the next week. 3a.71 a Exterior wood siding will continue as will installation N/A Info of siding at the audience chamber dependent upon receipt of ordered cedar siding. Installation of lighting and plumbing fixtures will continue as will installation and rigging of AN cable and equipment. Carpeting of the steps is scheduled to begin next week and installation of theater seating (originally scheduled to begin the week of 8/15/05) has been delayed until 8/23/05 to allow for the completion of painting and siding installation. The window for the sound booth is scheduled to be installed next week. Fire Marshal inspection is scheduled for Tuesday, 8/16/05, and is the primary sign-off required for permanent power. Following discussion, TSCI advised that there are no issues foreseen as problems that require assistance from the City of Temecula. Based upon 3a.64b that discussion, D. McBride advised that the N/A Closed requested narrative is no longer required. (07.07.05) 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 152 submittals (including 3b.71 resubmittals) have been received to date. At this 08115/05 FSY date, two submittals remain outstanding with none outstanding in excess of ten days. Page 2 of 8 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 71 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 70 3c Request For Information Status Review: A review of VCM's RFI log reflects 493 RFI's (including revisions) have been submitted to date. 3c.71 There are two RFI's outstanding; neither of 08/15/05 FSY which have been outstanding for ten days or more. 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.71 Both of these items have been included in N/A Info previously approved change orders. 3d.1 Architect's Supplemental Instructions 3d.1.71 Eighteen Architect's Supplemental Instructions N/A Info ASI have been issued as of this date. 3d.2 Construction Bulletins Thirty Construction Bulletins have been issued. Of the thirty, 18 are in previously approved or 3d.2.71 pending change orders. Three have been 07/28/05 TSCINCM superseded, 7 are pending negotiation, and 2 are pending pricing. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order Nos. 13 and 14 have been 3e.1.71 forwarded to TSCI for signature. 08/15/05 TSCI 3e.2 Proposed Change Orders One hundred ninety two potential change requests have been identified. Of those, 80 have been incorporated into executed or 3e.2.71 pending change orders, 19 have been rejected, 08/18/05 TSCINCM 36 are pending negotiation, 38 have been voided, and 19 are pending pricing. 3e.3 Disputed Items TSCI has identified ten of the rejected change order requests as potential dispute items. Although the proposed settlement of one 3e.3.71 additional change order request has been noted N/A Info as disputed by the applicable subcontractor, no official notice has been received. Page 3 of 8 VANIR f 503 VAN 1 R PROGRESS MEETING MINUTE• Meeting#: 71 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 71 3f Payment Status Review: TSCI's payment request #18 was forwarded to 3f.70 the City of Temecula for processing on 8/3/05. 909/03/05 City of Temecula 3g Notice Of Non Conformance Status: There are no outstanding correction notices at 3g.71 this date. N/A Info 3h As Built Status Review: Revisions are being posted on a regular basis 3h.71 and are prerequisite to inspections. NIA Info 3i Safety Items: Safety items are discussed formally at the Weekly Foreman's Meeting held every Tuesday. Those 3i.71 that are observed between meetings are discussed N/A Info and immediately corrected. There are no outstanding safety issues at this time. 4.0 Testing/Inspection: Rough electrical and water supply lines for the 4.71 fountain were inspected by Building and Safety N/A Info on Wednesday, 8/10/05. 5.0 New Business: Decking at Mercantile Bldg: Following discussion, it was determined that pressure treated material is 5.51c. not required and a credit for the pressure treating 03/24/05 TSCI should be submitted since the original plans required pressure treated material. Preservative for exterior siding: Art Yanez noted that, after reconsideration, perhaps a clear preservative should be applied to the exterior wood . siding. FSY stated that preservatives may cause cupping but offered nothing more than that 5.58a statement. D. McBride explained that the City of 08/12/05 FSY Temecula expects FSY to report on the economics/aesthetics of preserving, staining (or both) and comment on the frequency and cost of these applications versus doing nothing at all. Page 4 of 8 VANIR F 503 VAN 1 R IROGRESS MEETING MINUTES Meeting#: 71 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Plaques for Donor Wall: There was discussion regarding the plaques for the donor wall. TSCI obtained preliminary pricing for the donor plaques. The pricing received in significantly in excess of the donations for the plaques. B. Beers will contact the Theater Foundation and attempt to have cast bronze plaques approved. (07/14/05) Following discussion, it was determined that TSCI will ask its 71 5.59a sign contractor for recommendations on resolving this issue. 08/17/05 TCSD (07/21/05) TSCI furnished information on a number of websites offering donor plaques. B. Beers noted that there is an upcoming meeting with the Theater Foundation to further discuss the type of plaque to be selected. (08/11/05) Balcony Fall Protection: Following a review of the pricing for the fall protection at the balcony, it was determined that the system as designed in too expensive. Following discussion, it was determined that the project team will work together to determine a cost effective method to provide fall 5.64b. protection affixed to the back wall. 08/12/05 VCM It was determined that eye bolts will be installed at 10'-0" o.c. at 6'-6" AFF. TSCI will submit the proposed bolt size and backing for approval. (07/14/05) TSCI provided a sketch of the proposed fall protection during the course of the meeting. VCM will forward to the structural engineer for review and approval. (08111/05) Savings by Design: D. McBride noted that Southern California Edison Company has indicated that significant demand savings are available with the reduction of lighting requirements. TSCI noted that it has contacted each of its relevant subcontractors to obtain information. L. Campbell will follow up with FSY to obtain the required information. 5.64d A copy of Tri Citi Electric's response was provided to D. 07/07/05 FSY McBride. FSY comments remain outstanding. (06.30.05) FSY and its electrical consultant were directed to work directly with SCE to come up with changes necessary to capture incentives and long term savings. To date, FSY and N.A. Cohen Group appears to be uninterested in making any changes. (Revised 07125105) FSY advised that current electrical drawings were forwarded to SCE yesterday by the electrical engineer, N.A. Cohen Group. (07/28.05) Page 5 of 8 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 71 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Operating Chain at Roll Up Door 112/2: B. Beers 5.67a requested that the operating chain for the roll up 07/22/05 TSCI door at the stage be raised one bolt. Area Smoke Detectors at Mercantile Building: B. Beers questioned the status to the final resolution of the smoke detectors at the Mercantile Building. FSY was instructed to delete the area 5.67b smoke detectors, include the duct smoke detector 07/21/05 FSY as originally designed, and submit to the City of Temecula Building Department for approval. FSY advised that the revised mechanical plans were submitted to the City on Monday,07/25/05. 07/28/05 Access to area below Platform at Audience Chamber: TSCI noted that there is no access shown for the area below the platform seating at the audience chamber and that this area contains a great deal of conduit and ducting. Following a field 5.67c review, it was determined that an access panel will N/A Info be installed in Electrical Closet 107A and the access will be reflected on the as-built drawings. In response to D. McBride's question regarding the cost of this work, TSCI advised that the cost will be minimal. 07/28/05 Veneklausen AN changes: See previous meeting minutes for a full discussion of this issue. Revisions to Veneklausen's design and Markus' pricing are ongoing. (08/04/05) 5.68a While it appears that pricing issues have been sorted out, 08/11/05 TSCI D. McBride noted that it is imperative that all equipment has been ordered. Markus Audio has not returned phone calls but a schedule submitted by Markus reflects that all system installation will be complete by 9/2/05. TSCI will follow up with Markus to assure that all equipment has been ordered. 08/11/05 Occupancy of Scene Shop and Mercantile Building: It was explained to W. Van Vechten and B. Beers (TCSD) again that occupancy of the scene shop and Mercantile Building is dependent on a completed certificate of occupancy by the Building Department. Further, it was explained that 5.68b the project will be substantially complete by the N/A Info middle/end of August and TCSD may be able to utilize, but not occupy, the space when the buildings are substantially complete. This will be impacted by delays in construction and may not be allowed by the rules and regulations of the City's Building Department. The certificate of occupancy is anticipated in early to mid September 2005. Page 6 of 8 VANIR F 503 - VAN 1 R •ROGRESS MEETING MINUTES Meeting#: 71 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Application for permanent power: TSCI requested information regarding the application for permanent power. Following discussion, TSCI was advised to discuss the particulars with Building & Safety Inspector, Bob Henderson. 5.68c The application for permanent power was submitted last 08/16/05 TSCI Friday, 07/29/05. Inspection for sign-off for permanent power is scheduled with Building&Safety tomorrow. (08/04/05) Inspection by the Fire Marshal is currently scheduled for Tuesday,8116105. Sound panels at cross-over balcony: Concern has previously been expressed regarding space for seating at the cross-over balcony. There was discussion regarding whether or not the sound 5.68d panels at the rear wall should be reduced in size. N/A Info Following field measurements performed by W. Van Vechten and B. Beers after the meeting, construction management staff was instructed by TSCD not to change the size of the sound panels. Framing of side balconies: The response to RFI 427 as provided by FSY Architects indicated that balconies are not framed in accordance with the design intent. Following extensive discussion, it was determined that the balconies will remain as 5.68e constructed and the back wall of the lower balcony N/A Info will be painted black. The back wall of the lower balcony shall be painted gray to match the other walls in the audience chamber rather than black as previously stated. (07128105) Cap at removable handrail: W. Van Vechten asked if the cap at the removable rail has been revised as the revised Veneklausen drawings reflect a clip to 5.69a hold speakers. TSCI to review and advise. 08/01/05 TSCI Markus Audio has requested a sample of the wood hand rail in order to design the added hanger clips. Page 7 of 8 VANIR F 503 VAN 1 R IROGRESS MEETING MINUTES Meeting#: 71 Owner: City of Temecula Project: Old Town Temecula Community Theater These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, ���� 7 7 � tiia ure Name: Larry E. Campbell Title: Project Manager Page 8 of 8 VANIR F 503 VANIR PROGRESS MEETING MINUTES Meeting#: 70 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: August 4, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.B Time: 10:00 a.m. Enclosure: None Attendees: David McBride, City of Bruce Beers, City of William Van Vechten, City of Temecula Temecula Temecula Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz Sean Park, FSY Architects Larry Campbell,Vanir Construction, Inc. (TSCI) Construction, Inc(TSCI) (FSY) Construction Mgmt. (VCM) Meeting # Item # Description Due Action 70 1.0 Approval Of Previous Meeting Minutes: The Minutes of Meeting No. 69 are corrected to read as follows: Item 5.58a: Delete the second and third sentences and add: FSY stated that preservatives may cause cupping but offered nothing more than that statement. D. McBride explained that the City of Temecula expects FSY to report 1.70 on the economics/aesthetics of preserving, staining (or both) and comment on the frequency and cost of these N/A Info applications versus doing nothing at all. Item 5.68a: Paragraph 2: Revise `TSCI"to read "TCSD". Item 5.69a: ADD: Markus Audio has requested a sample of the wood hand rail in order to design the added hanger clips. 2.0 Construction Progress Update: Siding installation at the south side of the theater is continuing. Framing for the overhangs at the classroom windows is complete and framing for the stair at the elevator is in progress as is framing for the property wall fences. Drywall installation is substantially complete and taping is continuing. HVAC ducting at the audience chamber and 2.70 Mercantile Building is continuing and painting of N/A Info walls in the audience chamber and ceiling of the Mercantile Building is ongoing. Electrical rough in, making up of panels, connections to switchgear and installation of lighting fixtures are ongoing. Installation of theater rigging and installation of AN wiring is continuing. Installation of finishes in the audience chamber is continuing as is the installation of casework throughout. Page 1 of 8 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 70 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 70 2.0 Construction Progress Update: (continued) Installation of the elevator is continuing and is approximately ninety percent complete. Installation 2.70 of the storefront, doors, and handrails is in progress at the Mercantile Building and installation of curbs and gutters will be complete today. 3.0 Technical Concerns: Schedule Review: Tovey Shultz' 3-week look- ahead schedule was reviewed during the course of the meeting: Mercantile Buildinq: Installation of the store front, handrails, doors, new windows, and interior finishes will continue through the next week. Painting of the ceiling will be complete today and painting of walls is scheduled to begin tomorrow. Main Theater Buildinq: 3a.70a Painting of audience chamber walls will continue N/A Info over the next few weeks. Installation of theater rigging will continue. Installation of the elevator is in progress and will continue for the next week. Wood flooring for the Dance Studio will continue into next week. Exterior wood siding will continue as will installation of siding at the audience chamber. Installation of lighting and plumbing fixtures will continue as will installation of AN cable and accessories. Carpeting of the steps is scheduled to begin the week of 8/8/05 and installation of theater seating is scheduled to begin the week of 8/15/05. Following discussion, TSCI advised that there are no issues foreseen as problems that require 3a.64b assistance from the City of Temecula. Based upon N/A Closed that discussion, D. McBride advised that the requested narrative is no longer required. 07.07.05 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 151 submittals (including 3b.70 resubmittals) have been received to date. At this 08/08/05 FSY date, two submittals remain outstanding of which one has been outstanding in excess of ten days. Page 2 of 8 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTE• Meeting#: 70 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 70 3c Request For Information Status Review: A review of VCM's RFI log reflects 490 RFI's 3c.70 (including revisions) have been submitted to date. 08/08/05 FSY There are three RFI's outstanding; all submitted within the last two days. 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.70 Both of these items have been included in N/A Info previously approved change orders. 3d.1 Architect's Supplemental Instructions 3d.1.70 Eighteen Architect's Supplemental Instructions N/A Info (ASh have been issued as of this date. 3d.2 Construction Bulletins Thirty Construction Bulletins have been issued. Of the thirty, 18 are in previously approved or 3d.2.69 pending change orders. Three have been 07/28/05 TSCINCM superseded, 7 are pending negotiation, and 2 are pending pricing. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders The draft of Change Order No. 14 containing 3e.1.69 thirteen proposed change orders was forwarded 08/05/05 City of to D. McBride yesterday, 7/27/05. Temecula 3e.2 Proposed Change Orders One hundred eighty nine potential change requests have been identified. Of those, 80 have been incorporated into executed or 3e.2.69 pending change orders, 19 have been rejected, 08/05/05 TSCINCM 33 are pending negotiation, 38 have been voided, and 19 are pending pricing. 3e.3 Disputed Items TSCI has identified ten of the rejected change 3e.3.70 order requests as potential dispute items. N/A Info 3f Payment Status Review: 3f.70 TSCI's payment request #18 was forwarded to 909/03/05 City of the City of Temecula for processing on 8/3/05. Temecula Page 3 of 8 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 70 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 70 3g Notice Of Non Conformance Status: 3 70 There are no outstanding correction notices at N/A Info S this date. 3h As Built Status Review: Revisions are being posted on a regular basis 3h.70 and are prerequisite to inspections. N/A Info 3i Safety Items: Safety items are discussed formally at the Weekly Foreman's Meeting held every Tuesday. Those 3i.70 that are observed between meetings are discussed N/A Info and immediately corrected. There are no outstanding safety issues at this time. 4.0 Testing/Inspection: Inspection of the electrical system was conducted by Building and Safety on 4.70 Wednesday, 8/3/05 for purposes of permanent 08/06/05 TSCI power. Minor corrections are required and reins ection is scheduled for tomorrow. 5.0 New Business: Decking at Mercantile Bldg: Following discussion, it was determined that pressure treated material is 5.51c. not required and a credit for the pressure treating 03/24/05 TSCI should be submitted since the original plans required pressure treated material. Preservative for exterior siding: Art Yanez noted that, after reconsideration, perhaps a clear preservative should be applied to the exterior wood siding. FSY stated that preservatives may cause cupping but offered nothing more than that 5.58a statement. D. McBride explained that the City of 08/12/05 FSY Temecula expects FSY to report on the economics/aesthetics of preserving, staining (or both) and comment on the frequency and cost of these applications versus doing nothing at all. Plaques for Donor Wall: There was discussion regarding the plaques for the donor wall. TSCI obtained preliminary pricing for the donor plaques. The pricing received in significantly in excess of the donations for 5.59a the plaques. B. Beers will contact the Theater Foundation and 07/28/05 TSCI attempt to have cast bronze plaques approved. (07/14/05) Following discussion, it was determined that TSCI will ask its sign contractor for recommendations on resolving this issue. 07/21/05 Page 4 of 8 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTE• Meeting#: 70 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Balcony Fall Protection: Following a review of the pricing for the fall protection at the balcony, it was determined that the system as designed in too expensive. Following discussion, it was 70 5.64b. determined that the project team will work together 07/21/05 TSCI to determine a cost effective method to provide fall protection affixed to the back wall. It was determined that eye bolts will be installed at 10'-0" o.c. at 6'-6" AFF. TSCI will submit the proposed bolt size and backing for approval. 07/14/05 Theatrical Systems: A review of the schedule reflects that theatrical lighting, theatrical rigging, and AN systems will be operational by mid-August. D. McBride requested that copies of all related 5.64c submittals be provided to Bruce Beers and that Info Closed relevant O&M manuals be submitted by early August. O&M Manuals for various items including theatrical lighting, lighting control, and theatrical rigging and draperies were provided to TCSD this date. 08105/05 Savings by Design: D. McBride noted that Southern California Edison Company has indicated that significant demand savings are available with the reduction of lighting requirements. TSCI noted that it has contacted each of its relevant subcontractors to obtain information. L. Campbell will follow up with FSY to obtain the required information. 5.64d A copy of Tri Citi Electric's response was provided to D. 07/07/05 FSY McBride. FSY comments remain outstanding. (06.30.05) FSY and its electrical consultant were directed to work directly with SCE to come up with changes necessary to capture incentives and long term savings. To date, FSY and N.A. Cohen Group appears to be uninterested in making any changes. (Revised 07125105) FSY advised that current electrical drawings were forwarded to SCE yesterday by the electrical engineer, N.A. Cohen Group. 07/28.05 Installation of new Mercantile storefront: D. McBride noted that while the new storefront is scheduled to be installed the week of July 251", he needs notice prior to the actual start of installation 5.66a due to the sensitivity surrounding this issue. N/A Closed TSCI advised that the revised date for the start of the storefront installation is Wednesday,08/03/05. (07/28/05) Storefront installation began yesterday, 813105, and is continuing. This item will be deleted from future meeting discussion. 08/04/05 Page 5 of 8 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTE• Meeting#: 70 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Operating Chain at Roll Up Door 112/2: B. Beers 5.67a requested that the operating chain for the roll up 07/22/05 TSCI door at the stage be raised one bolt. TSCI concurred. Area Smoke Detectors at Mercantile Building: B. Beers questioned the status to the final resolution of the smoke detectors at the Mercantile Building. FSY was instructed to delete the area 5.67b smoke detectors, include the duct smoke detector 07/21/05 FSY as originally designed, and submit to the City of Temecula Building Department for approval. FSY advised that the revised mechanical plans were submitted to the City on Monday,07125/05. 07/28/05 Access to area below Platform at Audience Chamber: TSCI noted that there is no access shown for the area below the platform seating at the audience chamber and that this area contains a great deal of conduit and ducting. Following a field 5.67c review, it was determined that an access panel will N/A Info be installed in Electrical Closet 107A and the access will be reflected on the as-built drawings. In response to D. McBride's question regarding the cost of this work, TSCI advised that the cost will be minimal. 07/28/05 Veneklausen AN changes: D. McBride expressed deep concern for the project schedule because Veneklausen is failing to complete their plan revisions and equipment changes (of which construction management was unaware) in a timely manner. W. Van Vechten and B. Beers assured the group that they will take responsibility for the AN changes and delays. D. McBride agreed that the AN issues are solely their responsibility but that delays are not. D. McBride directed Beers and Van Vechten to finalize the AN Beers/Van 5.68a changes as soon as possible and advised that 07/28/05 Vechten Veneklausen and Markus Audio need to be prompted to complete their work in a timely manner. An email received from Markus Audio reflects numerous questions and issues resulting from the revised drawings. TCSD advised that a conference call between Veneklausen, Markus, and TCSD is scheduled for 4:00 p.m. today to attempt to resolve issues. D. McBride advised that the entire construction management team should be advised of the outcome of the conference call. (07/28/05) Revisions to Veneklausen's design and Markus' pricing are ongoing. 08/04/05 Page 6 of 8 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 70 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Occupancy of Scene Shop and Mercantile Building: It was explained to W. Van Vechten and B. Beers (TCSD) again that occupancy of the scene shop and Mercantile Building is dependent on a completed certificate of occupancy by the Building Department. Further, it was explained that the project will be substantially complete by the 70 5.68b middle/end of August and TCSD may be able to N/A Info utilize, but not occupy, the space when the buildings are substantially complete. This will be impacted by delays in construction and may not be allowed by the rules and regulations of the City's Building Department. The certificate of occupancy is anticipated in early to mid September 2005. Application for permanent power: TSCI requested information regarding the application for permanent power. Following discussion, TSCI was advised to discuss the particulars with Building & Safety Inspector, Bob Henderson. 5.68C 08/05/05 TSCI The application for permanent power was submitted last Friday, 07/29/05. Inspection for sign-off for permanent power is scheduled with Building & Safety tomorrow. (08/04105) Sound panels at cross-over balcony: Concern has previously been expressed regarding space for seating at the cross-over balcony. There was discussion regarding whether or not the sound 5.68d panels at the rear wall should be reduced in size. N/A Info Following field measurements performed by W. Van Vechten and B. Beers after the meeting, construction management staff was instructed by TSCD not to change the size of the sound panels. Framing of side balconies: The response to RFI 427 as provided by FSY Architects indicated that balconies are not framed in accordance with the design intent. Following extensive discussion, it was determined that the balconies will remain as 5.68e constructed and the back wall of the lower balcony N/A Info will be painted black. The back wall of the lower balcony shall be painted gray to match the other walls in the audience chamber rather than black as previously stated. 07128/05 Page 7 of 8 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 70 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Cap at removable handrail: W. Van Vechten asked if the cap at the removable rail has been revised as the revised Veneklausen drawings reflect a clip to 70 5.69a hold speakers. TSCI to review and advise. 08/01/05 TSCI Markus Audio has requested a sample of the wood hand rail in order to design the added hanger clips. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, i lure Name: Larry E. Campbell Title: Project Manager Page 8 of 8 VANIR F 503 • Page 1 of 1 Larry Campbell From: David McBride [David.McBride@cityoftemecula.org] Sent: Monday, August 01, 2005 9i20 AM To: Larry Campbell Subject: RE: Progress Meeting Minutes -Old Town Community Theater Good morning Larry: Comments: 5.58a: Delete all past first sentence and add the following: FSY stated preservatives may cause cupping; but offered nothing more than that statement. D. McBride explained that we (City) expects FSY to report on the economics/aesthetics of preserving, staining or both and comment on frequency/cost of these applications versus doing nothing at all. 5.68a Last bolded portion, 2nd sentence I think you mean TCSD not TSCI. 5.69a Note that Markus has requested a sample of the hand railing in order to design there clips. David From: Larry Campbell [mailto:Larry.Campbell@Vanir.com] Sent: Friday, July 29, 2005 11:30 AM To: David McBride; Bruce Beers; William Van Vechten; 'Arturo Yanez'; 'Sean Park'; 'Kevint'; Ed Deleeuw (EdDeleeuw@toveyshultz.com); 'Dave Anderson' Subject: Progress Meeting Minutes - Old Town Community Theater Gentlemen: Attached are minutes of Weekly Progress Meeting 69 held yesterday, 07.28.05. If there are comments, questions, or corrections required, please call me., Project Director Vanir Construction Management,Inc 8/1/2005 VANIR R PROGRESS MEETING MINUTES Meeting #: 69 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: July 28, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.13 Time: 10:00 a.m. Enclosure: None Attendees: David McBride, City of Bruce Beers, City of William Van Vechten, City of Temecula Temecula Temecula Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz Sean Park, FSY Architects Larry Campbell,Vanir Construction, Inc. (TSCI) Construction, Inc(TSCI) (FSY) Construction Mgmt. (VCM) Meeting # Item # Description Due Action 69 1.0 Approval Of Previous Meeting Minutes: 1.69 There were no corrections or additions to the N/A Info Minutes of Meeting No. 68. 2.0 Construction Progress Update: Installation of decking at the Mercantile walkways and siding installation at the south side of the theater is continuing. Framing for the overhang at the front of the Mercantile Building is substantially complete with installation of corbels and "gingerbread" remaining. Drywall is being installed at stair #2 and on the baffles in the audience chamber and drywall taping is in progress throughout. HVAC ducting at the audience chamber and Mercantile Building is continuing and painting of walls in the audience chamber is ongoing. The wheel chair lift has been installed 2.69 with minor pick up work remaining. Electrical N/A Info rough in, making up of panels, connections to switchgear, and installation of lighting fixtures is ongoing. Installation of built up roofing at the elevator tower, stair #1, and covered walkways is in progress today as is installation of lightweight concrete at the cross over deck. Grading of the parking lot and flat areas is substantially complete. Framing for miscellaneous railings is in progress and installation of flashing is ongoing. Siding installation at the audience chamber began this week. 3.0 Technical Concerns: Schedule Review: Tovey Shultz' 3-week look- 3a ahead schedule was reviewed during the course of the meeting: Page 7 of 9 VAN 1 R PROGRESS MEETING MINUTES* Meeting#: 69 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 69 3a Schedule Review: (continued) Mercantile Building: Installation of the store front (originally scheduled to begin Wednesday, 07/27/05) will begin Wednesday, 08/03/05. Painting of the ceiling and walls is scheduled to begin early next week. Main Theater Building: Painting of audience chamber walls will continue over the next few weeks. Installation of theater 3a.69a rigging will continue. Installation of the elevator is N/A Info In progress and will continue for the next week. Wood flooring for the Dance Studio will continue into next week. Exterior wood siding will continue as will installation of siding at the audience chamber. Installation of lighting and plumbing fixtures will continue as will installation of AN cable and accessories. Carpeting of the steps is scheduled to begin the week of 8/8/05 and installation of theater seating is scheduled to begin the week of 8/15/05. Following discussion, TSCI advised that there are no issues foreseen as problems that require 3a.64b assistance from the City of Temecula. Based upon N/A Closed that discussion, D. McBride advised that the requested narrative is no longer required. 07.07.05 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 150 submittals (including resubmittals) have been received to date. At this date, only submittal 71 (fountain shop drawings) remains outstanding and has been outstanding in excess of ten days. Submittal #72 (infill at guardrails) was submitted 3b.69 and reviewed during the course of the meeting. 07/22/05 FSY The samples, as submitted have a 2"x2" frame. The drawing prepared by the architect reflects a V x 2" frame. Following discussion, it was determined that the frame should be as designed and the %" back bar shall be added as reflected in the architect's drawing. The entire assembly shall be galvanized following fabrication. Page 2 of 9 VANIR F 503 VAN 1 R `PROGRESS MEETING MINUTES• Meeting#: 69 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 69 3c Request For Information Status Review: A review of VCM's RFI log reflects 484 RFI's (including revisions) have been submitted to date. There are four RFI's outstanding; two of which will be answered by VCM later today. 3c.69 RFI 414 (fan coil unit at the electrical room) has 08/04/05 FSY been outstanding in excess of ten days. Following discussion, TSCI advised that they will make the fan coil fit in the space provided and that RFI 414 should be voided. 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.69 Both of these items have been included in N/A Info previously approved change orders. 3d.1 Architect's Supplemental Instructions 3d.1.69 Seventeen Architect's Supplemental Instructions N/A Info ASI have been issued as of this date. 3d.2 Construction Bulletins Thirty Construction Bulletins have been issued. Of the thirty, 18 are in previously approved or 3d.2.69 pending change orders. Three have been 07/28/05 TSCINCM superseded, 7 are pending negotiation, and 2 are pending pricing. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders The draft of Change Order No. 14 containing City of 3e.1.69 thirteen proposed change orders was forwarded 08/05/05 Temecula to D. McBride yesterday, 7/27/05. 3e.2 Proposed Change Orders One hundred eighty four potential change requests have been identified. Of those, 80 have been incorporated into executed or 3e.2.69 pending change orders, 17 have been rejected, 08/05/05 TSCINCM 33 are pending negotiation, 38 have been voided, and 16 are pending pricing. Page 3 of 9 VANIR F 503 VAN 1 R •OGRESS MEETING MINUTES• Meeting#: 69 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item# Description Due Action 69 3e.3 Disputed Items TSCI has identified nine of the rejected change 3e.3.54 order requests as potential dispute items. N/A Info 3f Payment Status Review: 3f.69 TSCI's draft payment request #18 will be N/A Info reviewed following the meeting. 3g Notice Of Non Conformance Status: 3 69 There are no outstanding correction notices at N/A Info g' this date. 3h As Built Status Review: Revisions are being posted on a regular basis 3h.69 and are prerequisite to inspections. N/A Info 31 Safety Items: Safety items are discussed formally at the Weekly Foreman's Meeting held every Tuesday. Those 3i.69 that are observed between meetings are discussed N/A Info and immediately corrected. There are no outstanding safety issues at this time. 4.0 Testing/Inspection: There has been inspection of the fire sprinkler 4.69 system by the Fire Department during the past 08/05/05 TSCI week. Miscellaneous corrections are required. 5.0 New Business: Decking at Mercantile Bldg: Following discussion, it was determined that pressure treated material is 5.51c. not required and a credit for the pressure treating 03/24/05 TSCI should be submitted since the original plans required pressure treated material. Preservative for exterior siding: Art Yanez noted that, after reconsideration, perhaps a clear preservative should be applied to the exterior wood siding. TSCI noted that application of a 5.58a preservative to one side of the siding may increase Closed Info the likelihood of cupping. FSY will follow up with the Cedar Institute to determine the ramifications of preservative application at this stage of construction. Page 4 of 9 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 69 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Plaques for Donor Wall: There was discussion regarding the plaques for the donor wall. TSCI obtained preliminary pricing for the donor plaques. The pricing received in significantly in excess of the donations for 69 5.59a the plaques. B. Beers will contact the Theater Foundation and 07/28/05 TSCI attempt to have cast bronze plaques approved. (07/14/05) Following discussion, it was determined that TSCI will ask its sign contractor for recommendations on resolving this issue. (07/21105) Balcony Fall Protection: Following a review of the pricing for the fall protection at the balcony, it was determined that the system as designed in too expensive. Following discussion, it was determined that the project team will work together 5.64b. to determine a cost effective method to provide fall 07/21/05 TSCI protection affixed to the back wall. It was determined that eye bolts will be installed at 10'-0" o.c. at 6'-6" AFF. TSCI will submit the proposed bolt size and backing for approval. (07114105) Theatrical Systems: A review of the schedule reflects that theatrical lighting, theatrical rigging, and AN systems will be operational by mid-August. 5.64c D. McBride requested that copies of all related 08/01/05 TSCI submittals be provided to Bruce Beers and that relevant O&M manuals be submitted by early August. Savings by Design: D. McBride noted that Southern California Edison Company has indicated that significant demand savings are available with the reduction of lighting requirements. TSCI noted that it has contacted each of its relevant subcontractors to obtain information. L. Campbell will follow up with FSY to obtain the required information. A copy of Tri Citi Electric's response was provided to D. 5.64d McBride. FSY comments remain outstanding. (06.30.05) 07/07/05 FSY FSY and its electrical consultant were directed to work directly with SCE to come up with changes necessary to capture incentives and long term savings. To date, FSY and N.A. Cohen Group appears to be uninterested in making any changes. (Revised 07125105) FSY advised that current electrical drawings were forwarded to SCE yesterday by the electrical engineer, N.A. Cohen Group. (07/28.05) Page 5 of 9 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 69 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Threshold at Property Storage (Room 114): B. Beers requested that the threshold at Room 114 be deleted to allow easy movement of a piano into and out of the room. 69 5.65a N/A Closed TSCI advised that there is no threshold at this door. Therefore, this issue is resolved and will be deleted from future meeting discussion. (07/28/05) Connections between outriggers @ Catwalk#3: B. Beers noted that there is no connecting rod between the light outriggers at Catwalk #3 and noted that pipe connections between outriggers is required for light placement. FSY stated that the connections are reflected in the drawings. FSY will review the plans and advise where this connection 5.65b is reflected. N/A Closed FSY was advised that if it cannot show the referenced connections, a bulletin needs to be issued and that time is of the essence. (07/14/05) Architect's Supplemental Instruction 17 was issued Monday, 07/25/05. This issue will be deleted from future meeting discussion. (07128/05) Revised landscape drawings @ Mercantile: See previous meeting minutes for a full discussion of this issue. Following discussion, D. McBride advised that he will e-mail Mike Elliott regarding this issue. (07.07.05) A preliminary sketch of the proposed changes was received prior to the meeting. FSY to detail what is being removed and 5.65c what is being added. (07/14/05) 07/29/05 VCM A preconstruction meeting was held with TCSD, Mike Elliott, and the landscape contractor on Monday, 07/25/05. It was agreed that as-built drawings will be submitted in accordance with Field Report #1 issued by Mike Elliott. A copy of the Field Report will be forwarded to FSY for record. This item will be deleted from future meeting discussion. (07/28105) Installation of new Mercantile storefront: D. McBride noted that while the new storefront is scheduled to be installed the week of July 251", he 5.66a needs notice prior to the actual start of installation N/A Info due to the sensitivity surrounding this issue. TSCI advised that the revised date for the start of the storefront installation is Wednesday,08103/05. 07/28105 Page 6 of 9 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 69 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Operating Chain at Roll Up Door 112/2: B. Beers 5.67a requested that the operating chain for the roll up 07/22/05 TSCI door at the stage be raised one bolt. TSCI concurred. Area Smoke Detectors at Mercantile Building: B. Beers questioned the status to the final resolution of the smoke detectors at the Mercantile Building. FSY was instructed to delete the area 5.67b smoke detectors, include the duct smoke detector 07/21/05 FSY as originally designed, and submit to the City of Temecula Building Department for approval. FSY advised that the revised mechanical plans were submitted to the City on Monday,07125105. 07/28105 Access to area below Platform at Audience Chamber: TSCI noted that there is no access shown for the area below the platform seating at the audience chamber and that this area contains a great deal of conduit and ducting. Following a field 5.67c review, it was determined that an access panel will N/A Info be installed in Electrical Closet 107A and the access will be reflected on the as-built drawings. In response to D. McBride's question regarding the cost of this work, TSCI advised that the cost will be minimal. 07128/05 Veneklausen AN changes: D. McBride expressed deep concern for the project schedule because Veneklausen is failing to complete their plan revisions and equipment changes (of which construction management was unaware) in a timely manner. W. Van Vechten and B. Beers assured the group that they will take responsibility for the AN changes and delays. D. McBride agreed that the AN issues are solely their responsibility but that delays are not. D. McBride 5.68a directed Beers and Van Vechten to finalize the AN 07/28/05 Beers/Van changes as soon as possible and advised that Vechten Veneklausen and Markus Audio need to be prompted to complete their work in a timely manner. An email received from Markus Audio reflects numerous questions and issues resulting from the revised drawings. TSCI advised that a conference call between Veneklausen, Markus, and TSCI is scheduled for 4:00 p.m. today to attempt to resolve issues. D. McBride advised that the entire construction management team should be advised of the outcome of the conference call. 07/28/05 Page 7 of 9 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 69 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Occupancy of Scene Shop and Mercantile Building: It was explained to W. Van Vechten and B. Beers (TCSD) again that occupancy of the scene shop and Mercantile Building is dependent on a completed certificate of occupancy by the Building Department. Further, it was explained that the project will be substantially complete by the 69 5.68b middle/end of August and TCSD may be able to N/A Info utilize, but not occupy, the space when the buildings are substantially complete. This will be impacted by delays in construction and may not be allowed by the rules and regulations of the City's Building Department. The certificate of occupancy is anticipated in early to mid September 2005. Application for permanent power: TSCI requested information regarding the application for permanent 5.68c power. Following discussion, TSCI was advised to 07/28/05 TSCI discuss the particulars with Building & Safety Inspector, Bob Henderson. Sound panels at cross-over balcony: Concern has previously been expressed regarding space for seating at the cross-over balcony. There was discussion regarding whether or not the sound 5.68d panels at the rear wall should be reduced in size. N/A Info Following field measurements performed by W. Van Vechten and B. Beers after the meeting, construction management staff was instructed by TSCD not to change the size of the sound panels. Framing of side balconies: The response to RFI 427 as provided by FSY Architects indicated that balconies are not framed in accordance with the design intent. Following extensive discussion, it was determined that the balconies will remain as 5.68e constructed and the back wall of the lower balcony N/A Info will be painted black. The back wall of the lower balcony shall be painted gray to match the other walls in the audience chamber rather than black as previously stated. 07/28/05 Cap at removable handrail: W. Van Vechten asked 5.69a if the cap at the removable rail has been revised as 08/01/05 TSCI the revised Veneklausen drawings reflect a clip to hold speakers. TSCI to review and advise. Page 8 of 9 VANIR F 503 VAN 1 R `PROGRESS MEETING MINUTES• Meeting#: 69 Owner: City of Temecula Project: Old Town Temecula Community Theater These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, ''� / S nature Name: Larry E. Campbell Title: Project Manager Page 9 of 9 VANIR F 503 VANIR PROGRESS MEETING MINUTES Meeting#: 68 REVISED_ __.___._.__._.___ ....... Owner: _City_of Temecula_ Project: Old Town Temecula Community Theater Date: July 21, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.13 Time: 10:00 a.m. Enclosure: None Attendees: David McBride, City of Bruce Beers, City of William Van Vechten, City of Temecula Temecula Temecula Ed Deleeuw,Tovey Shultz Larry Campbell, Vanir Construction, Inc(TSCI) Construction Mgmt. (VCM) Meeting # Item# Description Due Action 68 1.0 Approval Of Previous Meeting Minutes: 1.68 There were no corrections or additions to the N/A Info Minutes of Meeting No. 67. 2.0 Construction Progress Update: Framing for the overhang at cross-over gallery C310 is complete and installation of roofing is in progress. Plywood on the platform seating area in the audience chamber is ongoing and installation of siding on the south side of the building is continuing. Stair #2 has been framed and framing for the overhang at the front of the Mercantile Building is in progress. Installation of tile for the restrooms, dressing rooms and concession is 2.68 complete. Drywall installation at the audience N/A Info chamber and taping of drywall throughout is ongoing. Installation of the elevator is continuing as is installation of theatrical rigging. Installation of HVAC ducting at the audience chamber is continuing. Painting of the walls in the audience chamber is ongoing. Main electrical feeds are being installed as well as wiring for the audio/visual systems. Installation of flooring at the dance studio began yesterday and is continuing. 3.0 Technical Concerns: 3a Schedule Review: Tovey Shultz' 3-week look-ahead schedule was reviewed during the course of the meeting. Mercantile Building: 3a.68a Framing of. the canopy at the entrance to the N/A Info building is scheduled to be complete this week. Installation of the store front is scheduled to begin Wednesday, 07/27/05. Page 1 of 7 VAN 1 R IROGRESS MEETING MINUTES Meeting#: 68 REVISED Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 68 3a Schedule Review: (continued) Main Theater Building: Framing and drywall installation for the audience chamber platform will continue. Painting of audience chamber walls, stage area, and scene shop will continue over the next few weeks. Installation of theater rigging will continue. Installation of the elevator is in progress and will 3a.68a continue for the next two weeks. Excavation and N/A Info disposal of surplus dirt from the site will continue to be followed by grading of the parking lot. Wood flooring for the Dance Studio will continue for the next two weeks. Exterior wood decking, overhangs, and siding will continue over the next two weeks. The wheel chair lift will be installed next week. Installation of theater seats, scheduled to begin 08/08/05 has been delayed until 08/15/05. Following discussion, TSCI advised that there are no issues foreseen as problems that require 3a.64b assistance from the City of Temecula. Based upon N/A Closed that discussion, D. McBride advised that the requested narrative is no longer required. 07.07.05 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 149 submittals (including 3b.68 resubmittals) have been received to date. At this 07/22/05 FSY date, only submittal 71 (fountain shop drawings) remains outstanding. There are no submittals outstanding in excess of ten days. 3c Request For Information Status Review: A review of VCM's RFI log reflects 475 RFI's 3c.68 (including revisions) have been submitted to date. 07/25/05 FSY There are currently two RFI's outstanding; none in excess of ten days. 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.68 Both of these items have been included in N/A Info previously approved change orders. 3d.1 Architect's Supplemental Instructions Sixteen Architect's Supplemental Instructions 3d.1.68 ASI have been issued as of this date. N/A Info Page 2 of 7 VANIR F 503 VAN 1 R IROGRESS MEETING MINUTES Meeting#: 68 REVISED Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item# Description Due Action 68 3d.2 Construction Bulletins Thirty Construction Bulletins have been issued. Of the thirty, 18 are in previously approved or 3d.2.68 pending change orders. Three have been 07/28/05 TSCINCM superseded, 7 are pending negotiation, and 2 are pending pricing. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Three proposals for flashing additions have City of 3e.1.68 been forwarded to D. McBride for inclusion into 07/29/05 Temecula CO 13. 3e.2 Proposed Change Orders One hundred eighty four potential change requests have been identified. Of those, 80 have been incorporated into executed or 3e.2.68 pending change orders, 16 have been rejected, 07/29/05 TSCINCM 34 are pending negotiation, 39 have been voided, and 16 are pending pricing. 3e.3 Disputed Items TSCI has identified nine of the rejected change 3e.3.54 order requests as potential dispute items. N/A Info 3f Payment Status Review: 3f.67 Payment request #17 was forwarded to the City 08/OS/05 City of of Temecula for payment on 07/08/05. Temecula 3g Notice Of Non Conformance Status: 3 68 There are no outstanding correction notices at N/A Info g this date. 3h As Built Status Review: Revisions are being posted on a regular basis 3h.68 and are prerequisite to inspections. N/A Info 31 Safety Items: Safety items are discussed formally at the Weekly Foreman's Meeting held every Tuesday. Those 3i.68 that are observed between meetings are discussed N/A Info and immediately corrected. There are no outstanding safety issues at this time. Page 3 of 7 VANIR F 503 VANIR PROGRESS MEETING MINUTES Meeting#: 68 REVISED Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 68 4.0 Testing/Inspection: 4.68 There have been no inspections during the past N/A Info week. 5.0 New Business: Decking at Mercantile Bldg: Following discussion, it was determined that pressure treated material is 5.51c. not required and a credit for the pressure treating 03/24/05 TSCI should be submitted since the original plans required pressure treated material. Preservative for exterior siding: Art Yanez noted that, after reconsideration, perhaps a clear preservative should be applied to the exterior wood siding. TSCI noted that application of a 5.58a preservative to one side of the siding may increase Closed Info the likelihood of cupping. FSY will follow up with the Cedar Institute to determine the ramifications of preservative application at this stage of construction. Plaques for Donor Wall: There was discussion regarding the plaques for the donor wall. TSCI obtained preliminary pricing for the donor plaques.The pricing received in significantly in excess of the donations for 5.59a the plaques. B. Beers will contact the Theater Foundation and 07/28/05 TSCI attempt to have cast bronze plaques approved. (07/14/05) Following discussion, it was determined that TSCI will ask its sign contractor for recommendations on resolving this issue. (07/21105) Balcony Fall Protection: Following a review of the pricing for the fall protection at the balcony, it was determined that the system as designed in too expensive. Following discussion, it was determined that the project team will work together 5.64b. to determine a cost effective method to provide fall 07/21/05 TSCI protection affixed to the back wall. It was determined that eye bolts will be installed at 10'-0" o.c. at 6'-6" AFF. TSCI will submit the proposed bolt size and backing for approval. 07/14/05 Theatrical Systems: A review of the schedule reflects that theatrical lighting, theatrical rigging, and AN systems will be operational by mid-August. 5.64c D. McBride requested that copies of all related 08/01/05 TSCI submittals be provided to Bruce Beers and that relevant O&M manuals be submitted by early August. Page 4 of 7 VANIR F 503 VAN 1 R IROGRESS MEETING MINUTES Meeting#: 68 REVISED Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Savings by Design: D. McBride noted that Southern California Edison Company has indicated that significant demand savings are available with the reduction of lighting requirements. TSCI noted that it has contacted each of its relevant subcontractors to obtain information. L. Campbell will follow up with FSY to obtain the required 68 5.64d information. 07/07/05 FSY A copy of Tri Citi Electric's response was provided to D. McBride. FSY comments remain outstanding. (06.30.05) FSY and its electrical consultant were directed to work directly with SCE to come up with changes necessary to capture incentives and long term savings. To date, FSY and N.A. Cohen Group appears to be uninterested in making any changes. Revised 07/25/05 Threshold at Property Storage (Room 114): B. Beers requested that the threshold at Room 114 5.65a be deleted to allow easy movement of a piano into 07/07/05 TSCI and out of the room. Connections between outriggers @ Catwalk #3: B. Beers noted that there is no connecting rod between the light outriggers at Catwalk #3 and noted that pipe connections between outriggers is required for light placement. FSY stated that the 5.65b connections are reflected in the drawings. FSY will 07/18/05 FSY review the plans and advise where this connection is reflected. FSY was advised that if it cannot show the referenced connections,a bulletin needs to be issued and that time is of the essence. 07/14/05 Revised landscape drawings @ Mercantile: See previous meeting minutes for a full discussion of this issue. Following discussion, D. McBride advised that he will e-mail 5.65c Mike Elliott regarding this issue. (07.07.05) 07/21/05 FSY A preliminary sketch of the proposed changes was received prior to the meeting. FSY to detail what is being removed and what is being added. (07114/05) Installation of new Mercantile storefront: D. McBride noted that while the new storefront is 5.66a scheduled to be installed the week of July 251h, he As Req'd TSCI needs notice prior to the actual start of installation due to the sensitivity surrounding this issue. Page 5 of 7 VANIR F 503 i VAN 1 R 41ROGRESS MEETING MINUTES• Meeting#: 68 REVISED Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Operating Chain at Roll Up Door 112/2: B. Beers requested that the operating chain for the roll up 68 5.67a door at the stage be raised one bolt. TSCI 07/22/05 TSCI concurred. Area Smoke Detectors at Mercantile Building: B. Beers questioned the status to the final resolution of the smoke detectors at the Mercantile 5.67b Building. FSY was instructed to delete the area 7/21/05 FSY smoke detectors, include the duct smoke detector as originally designed, and submit to the City of Temecula Building Department for approval. Access to area below Platform at Audience Chamber: TSCI noted that there is no access shown for the area below the platform seating at 5.67c the audience chamber and that this area contains a N/A Info great deal of conduit and ducting. Following a field review, it was determined that an access panel will be installed in Electrical Closet 107A and the access will be reflected on the as-built drawings. Veneklausen AN changes: D. McBride expressed deep concern for the project schedule because Veneklausen is failing to complete their plan revisions and equipment changes (of which construction management was unaware) in a timely manner. W Van Vechten and B. Beers assured the group that they will take responsibility Beers/Van 5.68a for the AN changes and delays. D. McBride 7/21/05 Vechten agreed that the AN issues are solely their responsibility but that delays are not. D. McBride directed Beers and Van Vechten to finalize the AN changes as soon as possible and advised that Veneklausen and Markus Audio need to be prompted to complete their work in a timely manner. Revised 07/25/05 Occupancy of Scene Shop and Mercantile Building: It was explained to W. Van Vechten and B. Beers (TCSD) again that occupancy of the scene shop and Mercantile Building is dependent on a completed certificate of occupancy by the 5.68b Building Department. Further, it was explained that N/A Info the project will be substantially complete by the middle%nd of August and TCSD maybe able to utilize, but not occupy, the space when the buildings are substantially complete. Page 6 of 7 VANIR F 503 VANIR IROGRESS MEETING MINUTES Meeting#: 68 REVISED Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # . Item # Description Due Action Occupancy of Scene Shop and Mercantile Building: (continued) This will be impacted by delays in construction and 68 5.68b may not be allowed by the rules and regulations of the City's Building Department. The certificate of occupancy is anticipated in early to mid September 2005. Revised 07125105 Application for permanent power: TSCI requested information regarding the application for permanent 5.68c power. Following discussion, TSCI was advised to 7/28/05 TSCI discuss the particulars with Building & Safety Inspector, Bob Henderson. Sound panels at cross-over balcony: Concern has previously been expressed regarding space for seating at the cross-over balcony. There was discussion regarding whether or not the sound 5.68d panels at the rear wall should be reduced in size. N/A Info Following field measurements performed by W. Van Vechten and B. Beers after the meeting, construction management staff was instructed by TSCD not to change the size of the sound panels. Revised 07125105) Framing of side balconies: The response to RFI 427 as provided by FSY Architects indicated that balconies are not framed in accordance with the 5.68e design intent. Following extensive discussion, it N/A Info was determined that the balconies will remain as constructed and the back wall of the lower balcony will be painted black. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, �_��` g tore Name. Larry E. Campbell Title: Project Manager Page 7 of 7 VANIR F 503 Page 1 of 2 Larry Campbell From: David McBride [David.McBride@cityoftemecula.org] Sent: Monday, July 25, 2005 10:24 AM To: Larry Campbell Subject: RE: Meeting Minutes - Old Town Temecula Community Theater Larry: Comments/corrections: 5.64d (add) FSY and their electrical consultant were directed to work with SCE directly to come up with changes necessary to capture incentives and long term savings. To date FSY/consultant appears to be uninterested to changing anything. 5.65b Since time is of the essence, what can we do to move this along? 5.67c What is the cost impact of this? 5.68a (replace with): Veneklasen AN changes: D. McBride expressed deep concern for the project's schedule because Veneklasen is failing to complete their plan revisions and equipment changes (which construction management was unaware of) in a timely manner. Further, Markus Audio will not order the AN equipment until the revisions are complete. WVV and BB assured the group that they will take responsibility for the AN changes and for delays. D. McBride agreed that the AN issues are solely their responsibility but that delays are not. D. McBride directed BB and WVV fore the need to finalize the AN changes as soon as possible and that Veneklasen and Markus need to be prompted to complete their work in a timely manner. 5.68b and 5.68c: (combine into one) It was explained to WVV and BB (TSCD), again, that occupancy of the scene shop and Mercantile building was dependent on a completed certificate of occupancy by the Building Department. Further, it was explained the project would be substantially complete by the middle/end of August and that WVV and BB may be able to utilize, but not occupy, the space in the middle when substantially complete but this will be impacted by delays in construction and may not be allowed by the rules and regulations of the City's Building Department. Certificate of occupancy is anticipated in early to mid September of 2005. 5.69e: (revise third sentence): Following field measurements, performed by WVV and BB, after the meeting. Construction management staff was instructed by WVV and BB not to change the size of the sound panels. David From: Larry Campbell [mailto:Larry.Campbell@Vanir.com] Sent: Friday, July 22, 2005 8:05 AM To: David McBride; Bruce Beers; William Van Vechten; 'Dave Anderson'; Yevint'; Ed Deleeuw (EdDeleeuw@toveyshultz.com); 'Arturo Yanez'; 'Sean Park' Subject: Meeting Minutes - Old Town Temecula Community Theater Gentlemen, Please find attached minutes of Weekly Progress Meeting 68 held yesterday, 07/21/05. If there are comments, questions, or corrections required, please call me. &"*E.C'am p6dt Project Director Vanir Construction Management, Inc 7/28/2005 VANIR 0 PROGRESS MEETING MINUTES Meeting#: 68 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: July 21, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.13 Time: 10:00 a.m. Enclosure: None Attendees: David McBride, City of Bruce Beers,City of William Van Vechten, City of Temecula Temecula Temecula Ed Deleeuw,Tovey Shultz Larry Campbell,Vanir Construction, Inc (TSCI) Construction Mgmt. (VCM) Meeting # Item # Description Due Action 68 1.0 Approval Of Previous Meeting Minutes: 1.68 There were no corrections or additions to the N/A Info Minutes of Meeting No. 67. 2.0 Construction Progress Update: Framing for the overhang at cross-over gallery C310 is complete and installation of roofing is in progress. Plywood on the platform seating area in the audience chamber is ongoing and installation of siding on the south side of the building is continuing. Stair #2 has been framed and framing for the overhang at the front of the Mercantile Building is in progress. Installation of tile for the restrooms, dressing rooms and concession is 2.68 complete. Drywall installation at the audience N/A Info chamber and taping of drywall throughout is ongoing. Installation of the elevator is continuing as is installation of theatrical rigging. Installation of HVAC ducting at the audience chamber is continuing. Painting of the walls in the audience chamber is ongoing. Main electrical feeds are being installed as well as wiring for the audio/visual systems. Installation of flooring at the dance studio began yesterday and is continuing. 3.0 Technical Concerns: 3a Schedule Review: Tovey Shultz' 3-week look-ahead schedule was reviewed during the course of the meeting. Mercantile Buildinq: 3a.68a Framing of the canopy at the entrance to the N/A Info building is scheduled to be complete this week. Installation of the store front is scheduled to begin Wednesday, 07/27/05. Page 1 of 7 VAN 1 R IROGRESS MEETING MINUTES• Meeting#: 68 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 68 3a Schedule Review: (continued) Main Theater Building: Framing and drywall installation for the audience chamber platform will continue. Painting of audience chamber walls, stage area, and scene shop will continue over the next few weeks. Installation of theater rigging will continue. Installation of the elevator is in progress and will 3a.68a continue for the next two weeks. Excavation and N/A Info disposal of surplus dirt from the site will continue to be followed by grading of the parking lot. Wood flooring for the Dance Studio will continue for the next two weeks. Exterior wood decking, overhangs, and siding will continue over the next two weeks. The wheel chair lift will be installed next week. Installation of theater seats, scheduled to begin 08/08/05 has been delayed until 08/15/05. Following discussion, TSCI advised that there are no issues foreseen as problems that require 3a.64b assistance from the City of Temecula. Based upon N/A Closed that discussion, D. McBride advised that the requested narrative is no longer required. 07.07.05 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 149 submittals (including 3b.68 resubmittals) have been received to date. At this 07/22/05 FSY date, only submittal 71 (fountain shop drawings) remains outstanding. There are no submittals outstanding in excess of ten days. 3c Request For Information Status Review: A review of VCM's RFI log reflects 475 RFI's 3c.68 (including revisions) have been submitted to date. 07/25/05 FSY There are currently two RFI's outstanding; none in excess of ten days. 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.68 Both of these items have been included in N/A Info previously approved change orders. 3d.1 Architect's Supplemental Instructions 3d.1.68 Sixteen Architect's Supplemental Instructions N/A Info ASI have been issued as of this date. Page 2 of 7 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 68 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 68 3d.2 Construction Bulletins Thirty Construction Bulletins have been issued. Of the thirty, 18 are in previously approved or 3d.2.68 pending change orders. Three have been 07/28/05 TSCINCM superseded, 7 are pending negotiation, and 2 are pending pricing. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Three proposals for flashing additions have 3e.1.68 been forwarded to D. McBride for inclusion into 07/29/05 City of CO 13. Temecula 3e.2 Proposed Change Orders One hundred eighty four potential change requests have been identified. Of those, 80 have been incorporated into executed or 3e.2.68 pending change orders, 16 have been rejected, 07/29/05 TSCINCM 34 are pending negotiation, 39 have been voided, and 16 are pending pricing. 3e.3 Disputed Items TSCI has identified nine of the rejected change 3e.3.54 order requests as potential dispute items. N/A Info 3f Payment Status Review: 3f.67 Payment request #17 was forwarded to the City 08/08/05 City of of Temecula for payment on 07/08/05. Temecula 3g Notice Of Non Conformance Status: 3 68 There are no outstanding correction notices at N/A Info g' this date. 3h As Built Status Review: Revisions are being posted on a regular basis 3h.68 and are prerequisite to inspections. N/A Info 3i Safety Items: Safety items are discussed formally at the Weekly Foreman's Meeting held every Tuesday. Those 3i.68 that are observed between meetings are discussed N/A Info and immediately corrected. There are no outstanding safety issues at this time. Page 3 of 7 VANIR F 503 VAN 1 R VROGRESS MEETING MINUTES Meeting#: 68 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 68 4.0 Testing/Inspection: 4.68 There have been no inspections during the past N/A Info week. 5.0 New Business: Decking at Mercantile Bldg: Following discussion, it was determined that pressure treated material is 5.51 c. not required and a credit for the pressure treating 03/24/05 TSCI should be submitted since the original plans required pressure treated material. Preservative for exterior siding: Art Yanez noted that, after reconsideration, perhaps a clear preservative should be applied to the exterior wood siding. TSCI noted that application of a 5.58a preservative to one side of the siding may increase Closed Info the likelihood of cupping. FSY will follow up with the Cedar Institute to determine the ramifications of preservative application at this stage of construction. Plaques for Donor Wall: There was discussion regarding the plaques for the donor wall. TSCI obtained preliminary pricing for the donor plaques.The pricing received in significantly in excess of the donations for 5.59a the plaques. B. Beers will contact the Theater Foundation and 07/28/05 TSCI attempt to have cast bronze plaques approved. (07/14/05) Following discussion, it was determined that TSCI will ask its sign contractor for recommendations on resolving this issue. (07/21/05) Balcony Fall Protection: Following a review of the pricing for the fall protection at the balcony, it was determined that the system as designed in too expensive. Following discussion, it was determined that the project team will work together 5.64b. to determine a cost effective method to provide fall 07/21/05 TSCI protection affixed to the back wall. It was determined that eye bolts will be installed at 10'-0" o.c. at 6'-6" AFF. TSCI will submit the proposed bolt size and backing for approval. 07/14/05 Theatrical Systems: A review of the schedule reflects that theatrical lighting, theatrical rigging, and AN systems will be operational by mid-August. 5.64c D. McBride requested that copies of all related 08/01/05 TSCI submittals be provided to Bruce Beers and that relevant O&M manuals be submitted by early August. Page 4 of 7 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting #: 68 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Savings by Design: D. McBride noted that Southern California Edison Company has indicated that significant demand savings are available with the reduction of lighting requirements. TSCI noted that it has contacted each of its relevant 68 5.64d subcontractors to obtain information. L. Campbell 07/07/05 FSY will follow up with FSY to obtain the required information. A copy of Tri Citi Electric's response was provided to D. McBride. FSY comments remain outstanding. 06.30.05 Threshold at Property Storage (Room 114): B. Beers requested that the threshold at Room 114 5.65a be deleted to allow easy movement of a piano into 07/07/05 TSCI and out of the room. Connections between outriggers @ Catwalk #3: B. Beers noted that there is no connecting rod between the light outriggers at Catwalk #3 and noted that pipe connections between outriggers is required for light placement. FSY stated that the 5.65b connections are reflected in the drawings. FSY will 07/18/05 FSY review the plans and advise where this connection is reflected. FSY was advised that if it cannot show the referenced connections,a bulletin needs to be issued and that time is of the essence. 07/14/05 Revised landscape drawings @ Mercantile: See previous meeting minutes for a full discussion of this issue. Following discussion, D. McBride advised that he will e-mail 5.65c Mike Elliott regarding this issue. (07.07.05) 07/21/05 FSY A preliminary sketch of the proposed changes was received prior to the meeting. FSY to detail what is being removed and what is being added. 07/14/05 Installation of new Mercantile storefront: D. McBride noted that while the new storefront is 5.66a scheduled to be installed the week of July 251h, he As Req'd TSCI needs notice prior to the actual start of installation due to the sensitivity surrounding this issue. Operating Chain at Roll Up Door 112/2: B. Beers requested that the operating chain for the roll up 5.67a door at the stage be raised one bolt. TSCI 07/22/05 TSCI concurred. Page 5 of 7 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting #: 68 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Area Smoke Detectors at Mercantile Building: B. Beers questioned the status to the final resolution of the smoke detectors at the Mercantile 68 5.67b Building. FSY was instructed to delete the area 7/21/05 FSY smoke detectors, include the duct smoke detector as originally designed, and submit to the City of Temecula Building Department for approval. Access to area below Platform at Audience Chamber: TSCI noted that there is no access shown for the area below the platform seating at the audience chamber and that this area contains a 5.67c great deal of conduit and ducting. Following a field N/A Info review, it was determined that an access panel will be installed in Electrical Closet 107A and the access will be reflected on the as-built drawings. Veneklausen AN changes: W. Van Vechten advised that revised drawings reflecting AN changes being prepared by Veneklausen will be provided to TSCI today. Van Vechten and B. Beers assured the group that these changes have Beers/Van 5.68a no cost or time impact to project completion. D. 7/21/05 Vechten McBride asked that Beers and Van Vechten contract Veneklausen to have the PDF file reflecting the changes be e-mailed to him today in order that they may be printed out and early review begun. Occupancy of Scene Shop: Wm. Van Vechten asked when the City might have partial occupancy 5.68b of the Scene Shop in order to begin storing N/A Info materials. As presently scheduled, the scene shop will be available for material storage the week of August 22, subject to site conditions. Occupancy of Mercantile Building: Wm. Van Vechten asked when the City might have partial occupancy of the Mercantile Building. D. McBride 5.68c stated that the Mercantile Building will be available N/A Info for use by the theater upon receipt of the Certificate of Occupancy that is anticipated to be issued in mid-September. Application for permanent power: TSCI requested information regarding the application for permanent 5.68d power. Following discussion, TSCI was advised to 7/28/05 TSCI discuss the particulars with Building & Safety Inspector, Bob Henderson. Page 6 of 7 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 68 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Sound panels at cross-over balcony: Concern has previously been expressed regarding space for seating at the cross-over balcony. There was discussion regarding whether or not the sound 68 5.68e panels at the rear wall should be reduced in size. N/A Info Following field measurements after the meeting, it was determined that the sound panels will be installed as designed and no changes are necessary. Framing of side balconies: The response to RFI 427 as provided by FSY Architects indicated that balconies are not framed in accordance with the 5.68f design intent. Following extensive discussion, it N/A Info was determined that the balconies will remain as constructed and the back wall of the lower balcony will be painted black. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely%�j471iure � Name: Larry E. Campbell Title: Project Manager Page 7 of 7 VANIR F 503 VANIR 0 PROGRESS MEETING MINUTES Meeting #: 67 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: July 14, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.13 Time: 10:00 a.m. Enclosure: None Attendees: Bruce Beers, City of William Van Vechten, City of Steve Tovey,Tovey Shultz Temecula Temecula Construction, Inc. (TSCI) Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz Sean Park, FSY Architects Larry Campbell,Vanir Construction, Inc(TSCI) Construction, Inc (TSCI) (FSY) Construction Mgmt. (VCM) Meeting # Item # Description Due Action 67 1.0 Approval Of Previous Meeting Minutes: 1.67 There were no corrections or additions to the Minutes of Meeting No. 66. N/A Info 2.0 Construction Progress Update: Miscellaneous framing, framing pick up work, and framing for the new offices in the Mercantile Bldg has been ongoing. Electrical, plumbing and fire sprinkler rough in the audience chamber and electrical rough in at the Mercantile Building is ongoing. Installation of corrugated metal roofing at the audience chamber the dance studio and scene shop are substantially complete. Painting at the stage, audience chamber, and scene shop is ongoing. Installation of tile for the restrooms, dressing rooms and concession is in progress. Drywall installation at the audience chamber and framing of the platform is ongoing. Installation of 2.66 N/A Info the elevator is ongoing and will continue for the next two weeks. Installation of theatrical rigging is ongoing and will continue for the next several weeks. Installation of HVAC ducting at the Mercantile Building and audience chamber is continuing. Wrapping of columns at the Mercantile Building is continuing. The wheel chair lift has been delivered and grading to export surplus material is in progress. Miscellaneous inspections by the Building & Safety Department have occurred this week. Page 1 of 7 VAN 1 R IROGRESS MEETING MINUTES Meeting#: 67 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 67 3.0 Technical Concerns: 3a Schedule Review: Tovey Shultz' 3-week look-ahead schedule was reviewed during the course of the meeting. Main Theater Building: Framing and drywall installation for the audience chamber platform is in progress and will continue into next week. Painting of audience chamber walls, stage area, and scene shop will continue over the next few weeks. Installation of theater rigging will continue. Installation of the elevator is in progress and will continue for the next two weeks. Excavation and disposal of surplus dirt from the site will continue to be followed by grading 3a.67a of the parking lot. Wood flooring for the Dance N/A Info Studio, previously scheduled to begin Wednesday, 07/13/05, has been postponed to Monday, 07/18/05. Exterior wood decking, overhangs, and siding will continue over the next two weeks. Mercantile Building: Installation of drywall for the interior improvements will continue through next week. Wrapping of columns will continue into next week and framing of the canopy at the entrance to the building is scheduled to begin tomorrow, 07/15/05. Installation of wood frames and doors is scheduled to begin Monday, 07/18/05. 3a Schedule Review: (continued) Following discussion, TSCI advised that there are no issues foreseen as problems that require 3a.64b assistance from the City of Temecula. Based upon N/A Closed that discussion, D. McBride advised that the requested narrative is no longer required. 07.07.05 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 149 submittals (including resubmittals) have been received to date. At this 3b.67 date, there are two submittals outstanding. 07/22/05 FSY Submittal 69D, Mercantile Panel LCC, was returned during the course of the meeting. There are no submittals outstanding in excess of ten days. Page 2 of 7 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 67 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 67 3c Request For Information Status Review: A review of VCM's RFI log reflects 475 RFI's 3c.67 (including revisions) have been submitted to date. 07/18/05 FSY There are currently two RFI's outstanding; none in excess of ten days. 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.67 Both of these items have been included in N/A Info previously approved change orders. 3d.1 Architect's Supplemental Instructions Sixteen Architect's Supplemental Instructions 3d.1.67 (ASI) have been issued as of this date. All are NIA Info in approved or pending change orders with the exception of ASI 16 issued yesterday, 07/13/05. 3d.2 Construction Bulletins Thirty Construction Bulletins have been issued. Of the thirty, 18 are in previously approved or 3d.2.67 pending change orders. Three have been 07/21/05 TSCl/VCIv1 superseded, 7 are pending negotiation, and 2 are pendinq pricing. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Remaining proposals for flashing additions that have been delaying the processing of CO 13 3e.1.66 were received immediately prior to the meeting 07/15/05 VCM/TSCI today and are currently being evaluated for entitlement. 3e.2 Proposed Change Orders One hundred eighty three potential change requests, have been identified. Of those, 78 have been incorporated into executed or 3e.2.66 pending change orders, 13 have been rejected, 07/22/05 TSCl/VCM 36 are pending negotiation, 39 have been voided, and 17 are pending pricing. 3e.3 Disputed Items TSCI has identified nine of the rejected change 3e.3.54 order requests as potential dispute items. N/A Info Page 3 of 7 VANIR F 503 VAN 1 R IROGRESS MEETING MINUTES• Meeting #: 67 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 67 3f Payment Status Review: 3f.67 Payment request #17 was forwarded to the City 08/08/05 City of of Temecula for payment on 07/08/05. Temecula 3g Notice Of Non Conformance Status: 3 67 There are no outstanding correction notices at N/A Info g' this date. 3h As Built Status Review: Revisions are being posted on a regular basis 3h.67 and are prerequisite to inspections. N/A Info 3i Safety Items: Safety items are discussed formally at the Weekly Foreman's Meeting held every Tuesday. Those 3i.67 that are observed between meetings are discussed N/A Info and immediately corrected. There are no outstanding safety issues at this time. 4.0 Testing/Inspection: Fire taping, drywall installation, and rough 4.67 electrical and plumbing have been inspected N/A Info and signed off during the week by Bldg & Safety Inspector Bob Henderson. 5.0 New Business: Decking at Mercantile Bldg: Following discussion, it was determined that pressure treated material is 5.51c. not required and a credit for the pressure treating 03/24/05 TSCI should be submitted since the original plans required pressure treated material. Preservative for exterior siding: Art Yanez noted that, after reconsideration, perhaps a clear preservative should be applied to the exterior wood siding. TSCI noted that application of a 5.58a preservative to one side of the siding may increase Closed Info the likelihood of cupping. FSY will follow up with the Cedar Institute to determine the ramifications of preservative application at this stage of construction. Plaques for Donor Wall: There was discussion regarding the plaques for the donor wall. TSCI obtained preliminary pricing for the donor plaques. 5.59a The pricing received in significantly in excess of the 07/21/05 B. Beers donations for the plaques. B. Beers will contact the Theater Foundation and attempt to have cast bronze plaques approved. (07/14/05) Page 4 of 7 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTE• Meeting#: 67 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item# Description Due Action Screen Wall at Corridor 215: TSCI noted that the wall screening mechanical equipment at Corridor 215 allows easy access to the roof of the Dance Studio. Following discussion, it was determined that VCM will follow up with FSY. 67 5.62a. This issue was followed up in the field following the N/A Closed meeting. FSY to review and advise. (06.09.05) Bulletin No. 30 was issued today to address this issue. This item will be deleted from future meeting discussion. Balcony Fall Protection: Following a review of the pricing for the fall protection at the balcony, it was determined that the system as designed in too expensive. Following discussion, it was determined that the project team will work together 5.64b. to determine a cost effective method to provide fall 07/21/05 TSCI protection affixed to the back wall. It was determined that eye bolts will be installed at 10'-0" o.c. at 6'-6" AFF. TSCI will submit the proposed bolt size and backing for approval. (07114/05) Theatrical systems: A review of the schedule reflects that theatrical lighting, theatrical rigging, and AN systems will be operational by mid-August. 5.64c. D. McBride requested that copies of all related 08/01/05 TSCI submittals be provided Bruce Beers and that relevant O&M manuals be submitted in early August. Savings by Design: D. McBride noted that Southern California Edison Company has indicated that significant demand savings are available with the reduction of lighting requirements. TSCI noted that it has contacted each of its relevant 5.64d subcontractors to obtain information. L. Campbell 07/07/05 FSY will follow up with FSY to obtain the required information. A copy of Tri Citi Electric's response was provided to D. McBride. FSY comments remain outstanding. (06.30.05) Threshold at Property Storage (Room 114): B. Beers requested that the threshold at Room 114 5.65a be deleted to allow easy movement of a piano into 07/07/05 TSCI and out of the room. Page 5 of 7 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 67 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Connections between outriggers @ Catwalk #3: B. Beers noted that there is no connecting rod between the light outriggers at Catwalk #3 and noted that pipe connections between outriggers is required for light placement. FSY stated that the 67 5.65b connections are reflected in the drawings. FSY will 07/18/05 FSY review the plans and advise where this connection is reflected. FSY was advised that if it cannot show the referenced connections, a bulletin needs to be issued and that time is of the essence. 07/14/05 Revised landscape drawings @ Mercantile: See previous meeting minutes for a full discussion of this issue. 5.65c Following discussion, D. McBride advised that he will e-mail 07/21/05 FSY Mike Elliott regarding this issue. (07,07.05) A preliminary sketch of the proposed changes was received prior to the meeting. FSY to detail what is being removed and what is being added. 07114/05 Installation of new Mercantile storefront: D. McBride noted that while the new storefront is 5.66a scheduled to be installed the week of July 251h, he As Req'd TSCI needs notice prior to the actual start of installation due to the sensitivity surrounding this issue. Operating Chain at Roll Up Door 112/2: B. Beers 5.67a requested that the operating chain for the roll up 07/22/05 TSCI door at the stage be raised one bolt. TSCI concurred. Area Smoke Detectors at Mercantile Building: B. Beers questioned the status to the final resolution of the smoke detectors at the Mercantile 5.671b Building. FSY was instructed to delete the area 7/21/05 FSY smoke detectors, include the duct smoke detector as originally designed, and submit to the City of Temecula Building Department for approval. Access to area below Platform at Audience Chamber: TSCI noted that there is no access shown for the area below the platform seating at 5.67c the audience chamber and that this area contains a N/A Info great deal of conduit and ducting. Following a field review, it was determined that an access panel will be installed in Electrical Closet 107A and the access will be reflected on the as-built drawings. Page 6 of 7 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 67 Owner: City of Temecula Project: Old Town Temecula Community Theater These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, _ ,� i ature Name: Larry E. Campbell Title: Project Manager Page 7 of 7 VANIR F 503 VANIR PROGRESS MEETING MINUTES Meeting#: _66_...................... ...... Owner: City of Temecula Project: Old Town Temecula Community Theater Date: July 7, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.8 Time: 10:00 a.m. Enclosure: None Attendees: David McBride, City of Bruce Beers, City of William Van Vechten, City of Temecula Temecula Temecula Kevin Terry, Tovey Shultz Ed Deleeuw, Tovey Shultz Larry Campbell,Vanir Construction, Inc(TSCI) Construction, Inc(TSCI) Construction Mgmt. (VCM) Meeting # Item # Description Due Action 66 1.0 Approval Of Previous Meeting Minutes: 1.66 There were no corrections or additions to the Minutes of Meeting No. 65. N/A Info 2.0 Construction Progress Update: Miscellaneous framing, framing pick up work, and framing for the new offices in the Mercantile Bldg has been ongoing. Electrical, plumbing and fire sprinkler rough in the audience chamber is ongoing and electrical rough in at the Mercantile Building is in progress. Installation of corrugated metal roofing at the audience chamber is substantially complete and roofing of the dance studio is in progress. Painting at the stage and audience chamber is ongoing. Installation of tile for the restrooms is in progress. Drywall installation at the audience chamber is ongoing and installation of exterior doors is in progress. Installation of the 2.66 elevator began Tuesday, 07.05.05 and will N/A Info continue for the next two weeks. Installation of theatrical rigging is ongoing and will continue for the next several weeks. Installation of HVAC ducting is in progress at the Mercantile Building and roofing repair is being done today. Wrapping of columns at the Mercantile Building began earlier this week and is continuing. The new moment frame at the Mercantile Building is complete and U/T testing was performed on Tuesday, 07.05.05. Miscellaneous inspections by the Building & Safety Department have occurred this week. Page 1 of 7 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 66 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 66 3.0 Technical Concerns: 3a Schedule Review: 3a.66a Tovey Shultz' 3-week look-ahead schedule was reviewed during the course of the meeting. Main Theater Building: Framing of the audience chamber platform is in progress and installation of rear acoustical panels and trim is scheduled to begin Tuesday, 7/12. Taping of drywall at the audience chamber will continue and painting of audience chamber walls is scheduled to begin Monday, 7/11. Installation of corrugated metal roofing and gutters will continue for the next two weeks as will installation of theater rigging. Installation of the elevator is in progress and will continue for the next two weeks. Installation of rollup doors is scheduled for tomorrow, 07.08.05. Excavation and disposal of N/A Info surplus dirt from the site is scheduled to begin Monday, 7/11, with grading of the parking lot scheduled to begin the following week. Wood flooring for the Dance Studio is scheduled to begin Wednesday, 07/13/05. Exterior wood decking, trellis, overhangs, and siding will continue over the next two weeks. Mercantile Buildinq: Installation of drywall for the interior improvements is scheduled to begin Monday, 7/11. Wrapping of columns will continue into next week and framing of the canopy at the entrance to the building is scheduled to begin next week. Installation of wood frames and doors in scheduled to begin Thursday, 07/14/05. TSCI's schedule update for the period ended 05.31.05 has been received and indicates a project completion date of September 16, 2005. Following discussion, D. McBride asked that TSCI provide a narrative to explain the extension in the completion date from August 22 to September 16. Bruce 3a.64b. Beers indicated that concerts are currently scheduled for Wednesday, 9/28/05 and Saturday, 10/1/05. TSCI provided a schedule reflecting installation of lighting fixtures for the Mercantile Building beginning 8/30/05 and continuing for two weeks with punch list scheduled for 9/13. The requested narrative remains outstanding. 06.30.05 Page 2 of 7 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 66 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 66 3a Schedule Review: (continued) Following discussion,TSCI advised that there are no issues foreseen as problems that require assistance from 3a.64b the City of Temecula. Based upon that discussion, D. N/A Closed McBride advised that the requested narrative is no longer required. 07.07.05 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 147 submittals (including 3b.66 resubmittals) have been received to date. At this 07/12/05 FSY date, there is one submittal, submitted prior to the meeting, outstanding. 3c Request For Information Status Review: A review of VCM's RFI log reflects 467 RFI's 3c.66 (including revisions) have been submitted to date. 07/12/05 FSY There are currently two RFI's outstanding; none in excess of ten days. 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.66 Both of these items have been included in N/A Info previously approved change orders. 3d.1 Architect's Supplemental Instructions i Fifteen Architect's Supplemental Instructions 3d.1.66 (AS]) have been issued as of this date. All of N/A Info the fifteen are in approved or pending change orders. 3d.2 Construction Bulletins Twenty nine Construction Bulletins have been issued. Of the twenty nine, 18 are in previously 3d.2.66 approved or pending change orders. Three 07/14/05 TSCl/VCM have been superseded, 7 are pending negotiation, and 1 is pending pricing. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Remaining proposals for flashing additions that have been delaying the processing of CO 13 3e.1.66 were received immediately prior to the meeting 07/14/05 VCM today and are currently being evaluated for entitlement. Page 3 of 7 VANIR F 503 3f.65 the meeting rsui io make necessary-. vriv�aivo-- — — corrections and submit for processing. 3g Notice Of Non Conformance Status: There are no outstanding correction notices at N/A Info 3g.66 this date. 3h As Built Status Review: Revisions are being posted on a regular basis 3h.66 N/A Info and are prerequisite to inspections. 3i Safety Items: Safety items are discussed formally at the Weekly Foreman's Meeting held every Tuesday. Those 3i.66 that are observed between meetings are discussed N/A Info and immediately corrected. There are no outstanding saf ty issues at this time. 4.0 Testing/Inspection: Fire taping, drywall installation, and rough electrical and plumbing have been inspected and signed off during the week by Bldg & Safety 4.66 Inspector Paul Zuna. Welding of the new N/A Info moment frame at the Mercantile Building was U/T inspected and approved by Kleinfelder Buring the week. 5.0 New Business: Decking at Mercantile Bldg: Following discussion, it was determined that pressure treated material is 5.51 C. not required and a credit for the pressure treating 03/24/05 TSCI should be submitted since the original plans required pressure treated material. Page 4 of 7 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 66 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Preservative for exterior siding: Art Yanez noted that, after reconsideration, perhaps a clear preservative should be applied to the exterior wood siding. TSCI noted that application of a 65 5.58a preservative to one side of the siding may increase Closed Info the likelihood of cupping. FSY will follow up with the Cedar Institute to determine the ramifications of preservative application at this stage of construction. Plaques for Donor Wall: There was discussion regarding the plaques for the donor wall. FSY will follow up with additional details sufficient to obtain 5.59a mock-ups and pricing for the plaques. 6/30/05 TSCl/FSY TSCI and FSY will contact various vendors to obtain pricing for the donor plaques. (05.26.05) Screen Wall at Corridor 215: TSCI noted that the wall screening mechanical equipment at Corridor 215 allows easy access to the roof of the Dance Studio. Following discussion, it was determined 5.62a. that VCM will follow up with FSY. 06/13/05 FSY This issue was followed up in the field following the meeting. FSY to review and advise. (06.09.05) Balcony Fall Protection: Following a review of the pricing for the fall protection at the balcony, it was determined that the system as designed in too 5.64b. expensive. Following discussion, it was 08/01/05 All determined that the project team will work together to determine a cost effective method to provide fall protection affixed to the back wall. Theatrical systems: A review of the schedule reflects that theatrical lighting, theatrical rigging, and AN systems will be operational by mid-August. 5.64c. D. McBride requested that copies of all related 08/01/05 TSCI submittals be provided Bruce Beers and that relevant O&M manuals be submitted in early August. Savings by Design: D. McBride noted that 5.64d Southern California Edison Company has indicated that significant demand savings are available with the reduction of lighting requirements. Page 5 of 7 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 66 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Savings by Design: (continued) TSCI noted that it has contacted each of its relevant subcontractors to obtain information. L. 65 5.64d Campbell will follow up with FSY to obtain the 07/07/05 FSY required information. A copy of Tri Citi Electric's response was provided to D. McBride. FSY comments remain outstanding. 06.30.05 Threshold at Property Storage (Room 114): 5.65a B. Beers requested that the threshold at Room 114 07/07/05 TSCI be deleted to allow easy movement of a piano into and out of the room. Connections between outriggers @ Catwalk#3: B. Beers noted that there is no connecting rod between the light outriggers at Catwalk#3 and 5.65b noted that pipe connections between outriggers is 07/05/05 FSY required for light placement. FSY stated that the connections are reflected in the drawings. FSY will review the plans and advise where this connection is reflected. Revised landscape drawings @ Mercantile: K. Terry noted that revised landscape drawings for the west side of the Mercantile Bldg have not been received and questioned whether or not these drawings need to be reviewed by TSCD. A. Yanez advised that revised drawings will be forwarded 5.65c Tuesday, 07/07. D. McBride suggested that either 07/14/05 D. McBride TSCI or FSY contact Mike Elliott (TCSD) to determine if a formal review is required or whether as-built drawings might be acceptable. Following discussion, D. McBride advised that he will e- mail Mike Elliott regarding this issue. 07.07.05 Installation of new Mercantile storefront: D. McBride noted that while the new storefront is 5.66a scheduled to be installed the week of July 251h, he As Req'd TSCI needs notice prior to the actual start of installation due to the sensitivity surrounding this issue. Page 6 of 7 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 66 Owner: City of Temecula Project: Old Town Temecula Community Theater These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, _f_ ig lure Name: Larry E. Campbell Title: Project Manager Page 7 of 7 VANIR F 503 VANIR PROGRESS MEETING MINUTES Meeting#: 65 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: June 30, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.13 Time: 10:00 a.m. Enclosure: None Attendees: David McBride, City of Bruce Beers,City of William Van Vechten, City of Temecula Temecula Temecula Steve Tovey, Tovey Shultz Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz Arturo Yanez, FSY Architects, Construction, Inc. (TSCI) Construction, Inc(TSCI) Construction, Inc(TSCI) (FSY) Larry Campbell,Vanir Construction Mgmt. (VCM) Meeting # Item # Description Due Action 65 1.0 Approval Of Previous Meeting Minutes: 1.65 There were no corrections or additions to the Minutes of Meeting No. 64. NIA Info 2.0 Construction Progress Update: Miscellaneous framing and framing pick up work has been ongoing during the last two weeks and framing for the new offices in the Mercantile Bldg is in progress. Electrical, plumbing and fire sprinkler rough in the audience chamber is ongoing. Installation of corrugated metal roofing is in progress at the audience chamber. Roofing for the fly tower is complete. Painting of the restrooms and offices at the classroom building is complete and painting at the stage in ongoing. Installation of tile for the restrooms began on Tuesday, 6/28/05. Drywall installation at the audience chamber is in 2.65 progress as is installation of insulation. Framing N/A Info for the overhang at the second floor level is in progress and door frames are being installed throughout. Installation of HVAC ducting is ongoing. Installation of the new steel moment frame at the Mercantile Bldg is substantially complete with UT inspection of the welding scheduled for Tuesday, 7/5. Underground conduit and vault for the electrical feed to the project has been completed. Installation of fire sprinklers is substantially complete with some minor pick up work to be completed. Installation of theatrical rigging began Tuesday, 6/28/05. Page 1 of 6 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 65 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 65 3.0 Technical Concerns: 3a Schedule Review: 3a.65a Tovey Shultz' 3-week look-ahead schedule was reviewed during the course of the meeting. Main Theater Building: Layout for framing of the audience chamber platform is in progress and installation will begin Tuesday, 7/5. Installation of baffles at the balcony is scheduled to begin Tuesday, 7/5 as is taping of drywall at the audience chamber. Painting of audience chamber walls is scheduled to begin Monday, 7/11. Installation of corrugated metal roofing and gutters will continue for the next three weeks as will installation of theater rigging. Installation of the elevator will begin Tuesday, 7/5 along with installation of rollup doors. Excavation and disposal of surplus dirt from the site is scheduled to begin Monday, 7/11, with grading of N/A Info the parking lot scheduled to begin the following week. Installation of acoustical panels at the audience chamber is currently scheduled to begin Monday, 7/18. Mercantile Building: Installation of the new moment frame will be complete early next week with U/T inspection of the welds scheduled for Tuesday, 7/5. Framing of walls and stairs will continue through next week with installation of drywall scheduled to begin Monday, 7/11. Repair of the roof is scheduled for next week with the installation of roof top ducting scheduled to begin Monday 7/11. TSCI's schedule update for the period ended 05.31.05 has been received and indicates a project completion date of September 16, 2005. Following discussion, D. McBride asked that TSCI provide a narrative to explain the extension in the completion date from August 22 to September 16. Bruce 3a.64b. Beers indicated that concerts are currently 06/23/05 TSCI scheduled for Wednesday, 9/28/05 and Saturday, 10/1/05. TSCI provided a schedule reflecting installation of lighting fixtures for the Mercantile Building beginning 8/30105 and continuing for two weeks with punch list scheduled for 9/13. The requested narrative remains outstanding. 06.30.05 Page 2 of 6 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 65 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 146 submittals (including 65 3b.65 resubmittals) have been received to date. At this N/A Info date, there are no submittals outstanding. 3c Request For Information Status Review: A review of VCM's RFI log reflects 461 RFI's (including revisions) have been submitted to date. 3c.65 There are currently two RFI's outstanding that 07/01/05 FSY were submitted late yesterday. 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.65 Both of these items have been included in N/A Info previously approved change orders. 3d.1 Architect's Supplemental Instructions Fifteen Architect's Supplemental Instructions (ASI) have been issued as of this date. All of 3d.1.65 the fifteen are in approved or pending change N/A Info orders. 3d.2 Construction Bulletins Twenty eight Construction Bulletins have been issued. Of the twenty eight, 18 are in previously 3d.2.65 approved or pending change orders. Three 07/08/05 TSCINCM have been superseded, 7 are pending negotiation. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Orders 11 and 12 have been mailed to TSCI for signature. Change Order No. 13 has been drafted and is being held until it is determined that all flashing issues have been 3e.1.63 addressed. 06/23/05 TSCI Change Order Nos. 11 and 12 have been signed by the City of Temecula.(06.30.05) Page 3 of 6 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTE• Meeting#: 65 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 65 3e.2 Proposed Change Orders One hundred sixty six potential change requests have been identified. Of those, 80 have been 3e.2.65 incorporated into executed or pending change 07/08/05 TSCINCM orders, 12 have been rejected, 22 are pending negotiation, 37 have been voided, and 16 are pending pricing. 3e.3 Disputed Items 3e.3.54 TSCI has identified nine of the rejected change order requests as potential dispute items. N/A Info 3f Payment Status Review: Draft payment request#17 was reviewed prior to 3f.65 the meeting. TSCI to make necessary 07/05/05 TSCI corrections and submit for processing. 3g Notice Of Non Conformance Status: 3 65 There are no outstanding correction notices at N/A Info g' this date. 3h As Built Status Review: Revisions are being posted on a regular basis 3h.65 and are prerequisite to inspections. N/A Info 31 Safety Items: Safety items are discussed formally at the Weekly Foreman's Meeting held every Tuesday. Those 3i.65 that are observed between meetings are discussed N/A Info and immediately corrected. There are no outstanding safety issues at this time. 4.0 Testing/Inspection: Fire taping, drywall installation, and rough electrical and plumbing have been inspected 4.65 and signed off during the week by Bldg & Safety N/A Info Inspection Bob Henderson. 5.0 New Business: Decking at Mercantile Bldg: Following discussion, it was determined that pressure treated material is 5.51 c. not required and a credit for the pressure treating 03/24/05 TSCI should be submitted since the original plans required pressure treated material. Page 4 of 6 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 65 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Preservative for exterior siding: Art Yanez noted that, after reconsideration, perhaps a clear preservative should be applied to the exterior wood siding. TSCI noted that application of a 65 5.58a preservative to one side of the siding may increase Closed Info the likelihood of cupping. FSY will follow up with the Cedar Institute to determine the ramifications of preservative application at this stage of construction. Plaques for Donor Wall: There was discussion regarding the plaques for the donor wall. FSY will follow up with additional details sufficient to obtain 5.59a mock-ups and pricing for the plaques. 6/30/05 TSCl/FSY TSCI and FSY will contact various vendors to obtain pricing for the donor plaques. (05.26.05) Screen Wall at Corridor 215: TSCI noted that the wall screening mechanical equipment at Corridor 215 allows easy access to the roof of the Dance Studio. Following discussion, it was determined 5.62a. that VCM will follow up with FSY. 06/13/05 FSY This issue was followed up in the field following the meeting. FSY to review and advise. (06.09.05) Balcony Fall Protection: Following a review of the pricing for the fall protection at the balcony, it was determined that the system as designed in too 5.64b. expensive. Following discussion, it was 06/30/05 All determined that the project team will work together to determine a cost effective method to provide fall protection affixed to the back wall. Theatrical systems: A review of the schedule reflects that theatrical lighting, theatrical rigging, and AN systems will be operational by mid-August. 5.64c. D. McBride requested that copies of all related 0g/01/05 TSCI submittals be provided Bruce Beers and that relevant O&M manuals be submitted in early August. Savings by Design: D. McBride noted that 5.64d Southern'California Edison Company has indicated that significant demand savings are available with the reduction of lighting requirements. Page 5 of 6 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 65 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Savings by Design: (continued) TSCI noted that it has contacted each of its relevant subcontractors to obtain information. L. 65 5.64d Campbell will follow up with FSY to obtain the 07/07/05 FSY required information. A copy of Tri Citi Electric's response was provided to D. McBride. FSY comments remain outstanding. 06.30.05 Threshold at Property Storage (Room 114): 5.65a B. Beers requested that the threshold at Room 114 07/07/05 TSCI be deleted to allow easy movement of a piano into and out of the room. Connections between outriggers @ Catwalk #3: B. Beers noted that there is no connecting rod between the light outriggers at Catwalk #3 and 5.65b noted that pipe connections between outriggers is 07/05/05 FSY required for light placement. FSY stated that the connections are reflected in the drawings. FSY will review the plans and advise where this connection is reflected. Revised landscape drawings @ Mercantile: K. Terry noted that revised landscape drawings for the west side of the Mercantile Bldg have not been received and questioned whether or not these 5.65c drawings need to be reviewed by TSCD. A. Yanez 07/07/05 TSCl/FSY advised that revised drawings will be forwarded Tuesday, 07107. D. McBride suggested that either TSCI or FSY contact Mike Elliott (TCSD) to determine if a formal review is required or whether as-built drawings might be acceptable. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, �gn ure Name: Larry E. Campbell Title: Project Manager Page 6 of 6 VANIR F 503 VANIR 0 0 PROGRESS MEETING MINUTES Meeting#: 64 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: June 16, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.6 Time: 10:00 a.m. Enclosure: None Attendees: David McBride, City of Bruce Beers,City of Kevin Terry,Tovey Shultz Temecula Temecula Construction, Inc(TSCI) Ed Deleeuw,Tovey Shultz Larry Campbell,Vanir Construction, Inc(TSCI) Construction Mgmt. (VCM) Meeting # Item # Description Due Action 64 1.0 Approval Of Previous Meeting Minutes: 1.64 There were no corrections or additions to the Minutes of Meeting No. 63. N/A Info 2.0 Construction Progress Update: Miscellaneous framing and framing pick up work has been ongoing during the last week. Installation of siding at the scene shop is complete and siding installation at the east wall of the audience chamber is in progress. Electrical, plumbing and fire sprinkler rough in the audience chamber is ongoing. Installation of gas piping is ongoing as is the installation of sleeving for the gas line at the east side of the Mercantile Building. Metal flashing at the steel members is ongoing with some small areas to be complete next week. Painting of the restrooms and offices is in progress. Drywall installation at the stage area and audience chamber is in progress as is installation of 2.64 insulation. Installation of HVAC equipment in the N/A Info scene shop and miscellaneous ducting is ongoing. The extension of the planter wall at the east side of the Mercantile Bldg. has been completed and installation of the brick fascia at the concession building will be complete today. Irrigation lines at the Mercantile Building have been roughed in. The stem wall at the south side of the Mercantile Bldg. has been cut to allow installation of the new steel beam and demolition of the existing floor is in progress. Miscellaneous masonry repair to the front of the Mercantile Building is in progress. Smoke hatches are currently being installed and corrugated roofing is being set on the roofs. Page 1 of 6 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 64 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 64 3.0 Technical Concerns: 3a Schedule Review: 3a.64a Tovey Shultz' 3-week look-ahead schedule was reviewed during the course of the meeting. Main Theater Building: Miscellaneous framing and pick up work and installation of siding will continue through month end. Wall insulation and drywall at the audience chamber will continue through month end. Electrical rough in to the control booth will continue through next week. Painting of the fly tower walls will begin tomorrow and continue through next week. Installation of corrugated metal roofing will begin tomorrow and continue through the end of next week. Removal of interior and exterior scaffolding will begin Monday, 6/20 allowing for the start of framing of the audience chamber platform. Installation of theatrical rigging is scheduled to N/A Info begin Monday, 6/27/05 as is painting of the audience chamber walls. Baffles are being installed and will continue through the end of the week. Installation of mortar bed and tile is scheduled to begin Monday, 06/20/05 and continue through month end. Mercantile Building: Miscellaneous demolition will continue through next week with electrical rough in beneath the floor scheduled to be complete by the end of the week. Sheathing of the floor is scheduled to begin Monday, 6/20/05, with the start of framing and installation of the new structural steel elements scheduled to begin Monday, 6/27/05. TSCI's schedule update for the period ended 05.31.05 has been received and indicates a project completion date of September 16, 2005. Following discussion, D. McBride asked that TSCI provide a 3a.64b. narrative to explain the extension in the completion 06/23/05 TSCI date from August 22 to September 16. Bruce Beers indicated that concerts are currently scheduled for Wednesday, 9/28/05 and Saturday, 10/1/05. Page 2 of 6 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 64 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 143 submittals (including 64 3b.64 resubmittals) have been received to date. At this 06/20/05 FSY date, four submittals remain outstanding of which two have been outstanding in excess of ten days. 3c Request For Information Status Review: A review of VCM's RFI log reflects 450 RFI's (including revisions) have been submitted to date. 3c.64 There are currently six RFI's outstanding; all 06/20/05 FSY submitted earlier today. 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.64 Both of these items have been included in N/A Info previously approved change orders. 3d.1 Architect's Supplemental Instructions Fifteen Architect's Supplemental Instructions 3d.1.64 (ASI) have been issued as of this date. All of 06/09/05 TSCINCM the fifteen are in approved or pending change orders. 3d.2 Construction Bulletins Twenty eight Construction Bulletins have been issued. Of the twenty eight, 18 are in previously 3d.2.64 approved or pending change orders. Three 06/23/05 TSCINCM have been superseded, 7 are pending negotiation. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Orders 11 and 12 have been mailed to TSCI for signature. Change Order No. 13 has been drafted and is being held until it is determined that all flashing issues have been 3e.1.63 addressed. 06/13/05 TSCI Change Order Nos. 11 and 12 have been signed by TSCI and returned to the City for execution. 06.16.05 Page 3 of 6 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTE• Meeting#: 64 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 64 3e.2 Proposed Change Orders One hundred fifty six potential change requests have been identified. Of those, 80 have been 3e.2.64 incorporated into executed or pending change 06/23/05 TSCINCM orders, 12 have been rejected, 15 are pending negotiation, 35 have been voided, and 14 are pending pricing. 3e.3 Disputed Items 3e.3.54 TSCI has identified nine of the rejected change order requests as potential dispute items. N/A Info 3f Payment Status Review: Payment Request#15 was forwarded to the City City of 3f.62 of Temecula today for processing. (6/2/05) 06/30/05 Temecula 3g Notice Of Non Conformance Status: 3 64 There are no outstanding correction notices at N/A Info g" this date. 3h As Built Status Review: Revisions are being posted on a regular basis 3h.64 and are prerequisite to inspections. N/A Info 3i Safety Items: Safety items are discussed formally at the Weekly Foreman's Meeting held every Tuesday. Those 3i.64 that are observed between meetings are discussed N/A Info and immediately corrected. There are no outstanding safety issues at this time. 4.0 Testing/Inspection: Fire taping, drywall installation, and rough electrical and plumbing have been inspected 4.64 and signed off during the week by Bldg & Safety N/A Info Inspection Bob Henderson. 5.0 New Business: Decking at Mercantile Bldg: Following discussion, it was determined that pressure treated material is 5.51c. not required and a credit for the pressure treating 03/24/05 TSCI should be submitted since the original plans required pressure treated material. Page 4 of 6 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTE• Meeting#: 64 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Preservative for exterior siding: Art Yanez noted that, after reconsideration, perhaps a clear preservative should be applied to the exterior wood siding. TSCI noted that application of a 64 5.58a preservative to one side of the siding may increase Closed Info the likelihood of cupping. FSY will follow up with the Cedar Institute to determine the ramifications of preservative application at this stage of construction. Plaques for Donor Wall: There was discussion regarding the plaques for the donor wall. FSY will follow up with additional details sufficient to obtain 5.59a mock-ups and pricing for the plaques. 6/30/05 TSCl/FSY TSCI and FSY will contact various vendors to obtain pricing for the donor plaques. 05.26.05 Transformer rack at electrical room: TSCI asked if the wood for the transformer rack at the electrical room should be fire treated. VCM will follow up with Bldg. & Safety Inspector Bob Henderson. Still awaiting response from Mr. Henderson (05.26.05) 5.59c Closed Info VCM will follow up this question with FSY. (06.02.05) Based upon a smaller sized battery cabinet, transformer TA can be floor mounted eliminating the need for the transformer rack. This item is complete and will be deleted from future meeting discussion. 06.16.05 Screen Wall at Corridor 215: TSCI noted that the wall screening mechanical equipment at Corridor 215 allows easy access to the roof of the Dance 5.62a. Studio. Following discussion, it was determined 06/13/05 FSY that VCM will follow up with FSY. This issue was followed up in the field following the meeting. FSY to review and advise. 06.09.05 Sound baffle conflicts: TSCI noted that conflicts exist with the sound baffles at the catwalk and light bar supports. Following discussion, it was determined that the sound baffles at the catwalk 5.64a will be lowered 6-inches. At the light bar supports, N/A Info spacing between baffles will be increased to 8- inches and light bar supports will be extended to 18-inches. Page 5 of 6 VANIR F 503 VAN 1 R VROGRES MEETING MINUTES• Meeting#: 64 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Balcony Fall Protection: Following a review of the pricing for the fall protection at the balcony, it was determined that the system as designed in too 64 5.64b. expensive. Following discussion, it was 06/30/05 All determined that the project team will work together to determine a cost effective method to provide fall protection affixed to the back wall. Theatrical systems: A review of the schedule reflects that theatrical lighting, theatrical rigging, and AN systems will be operational by mid-August. 5.64c. D. McBride requested that copies of all related 08/01/05 TSCI submittals be provided Bruce Beers and that relevant O&M manuals be submitted in early August. Savings by Design: D. McBride noted that Southern California Edison Company has indicated that significant demand savings are available with 5.64d the reduction of lighting requirements. TSCI noted 6/23/05 VCM/TSCI that it has contacted each of its relevant subcontractors to obtain information. L. Campbell will follow up with FSY to obtain the required information. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, /��'j`% �tur / / Sig ature Name: Larry E. Campbell Title: Project Manager Page 6 of 6 VANIR F 503 VANIR 0 PROGRESS MEETING MINUTES Meeting#: 63 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: June 9, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File # 15.6 Time: 10:00 a.m. Enclosure: None Attendees: David McBride, City of Bruce Beers, City of Arturo Yanez, FSY Architects Temecula Temecula (FSY) Steve Tovey, Tovey Shultz Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz Larry Campbell,Vanir Construction, Inc. (TSCI) Construction, Inc (TSCI) Construction, Inc (TSCI) Construction Mgmt. (VCM) Meeting # Item # Description Due Action 63 1.0 Approval Of Previous Meeting Minutes: 1.63 There were no corrections or additions to the N/A Info Minutes of Meeting No. 62. 2.0 Construction Progress Update: Framing of the balcony, amp room, and dimmer room is substantially complete. Installation of siding at the fly tower and scene shop is ongoing. Framing for the covered walkway connecting the buildings is in progress. Electrical, plumbing and fire sprinkler rough in the audience chamber and stage area is ongoing. Installation of gas piping is 2.63 ongoing. Metal flashing at the steel members is N/A Info ongoing and expected to be complete by the end of the week. Painting of the audience chamber ceiling is in progress. Drywall installation at the stage area and audience chamber is in progress and drywall taping at the first floor of the classroom building is being done today. Concrete placement for the footing for the planter wall at the west side of the Mercantile Bldg. is scheduled for later today. 3.0 Technical Concerns: 3a Schedule Review: 3a.63a Tovey Shultz' 3-week look-ahead schedule was reviewed during the course of the meeting. Main Theater Building: Framing for the audience chamber will be substantially complete by the end of the week as N/A Info will electrical and fire sprinkler rough-in within the audience chamber and stage area. Drywall is essentially complete at the stage area and will progress in the audience chamber beginning Monday, 6/13 and continuing through month end. Page t of 5 VAN 1 R •ROGRESS MEETING MINUTES Meeting#: 63 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 63 3a. Schedule Review (Continued) Main Theater Building (continued) Painting of the audience chamber ceiling will be complete tomorrow and painting will begin in the restrooms on Monday, 6/13. Baffles are being finished in the shop and installation is scheduled to begin Wednesday, 06.15.05 to be followed by the removal of the interior scaffolding. Installation of metal gutters and corrugated roofing is scheduled to begin Wednesday, 06/15. 3a.63a Mercantile Building: N/A Info Concrete placement for the footings for the new interior walls is scheduled for tomorrow, 6/10. Saw cutting for the concrete stem wall, new door opening, and ticket window opening is scheduled for Saturday, 6/11. Under floor electrical rough in will begin tomorrow 6/10, and continue through next week. Sheathing of the floor and installation of the structural steel is scheduled to begin Monday, 6/20, with wall framing to begin the following Monday, 6/27. TSCI's schedule update for the period ended 03.31.05 was reviewed and comments provided to TSCI yesterday, 04.06.05. The schedule as submitted reflects project completion September 5, 2005, 31 days beyond the contract completion date. There was discussion regarding increasing manpower and working of extended hours to meet the contract completion date. It was also stated 3a.54b. that work in the Mercantile Building must be 06/09/05 TSCI completed within the same time frame. K. Terry advised that TSCI's schedule update reflecting work through 04.29.05 will be submitted Tuesday, 05.03.05. (04.28.05) VCM review comments of the 4.29.05 schedule update are expected Monday,05.09.05. (05.05.05) VCM review comments were forwarded to TSCI yesterday, 05.11.05 and indicated minor corrections required. 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 139 submittals (including 3b.63 resubmittals) have been received to date. At this 06/10/05 FSY date, two submittals remain outstanding. Both of the outstanding submittals have been outstanding in excess of ten days. Page 2 of 5 VANIR F 503 VAN 1 R •ROGRESS MEETING MINUTE• Meeting#: 63 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 63 3c Request For Information Status Review: A review of VCM's RFI log reflects 444 RFI's (including revisions) have been submitted to date. There are currently eight RFI's outstanding. RFI 3c.63 372, relating to the overhang at the front of the 06/13/05 FSY building has been outstanding for 30 days and is critical to the completion of framing in this area. 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.63 Both of these items have been included in N/A Info revio sly approved change orders. 3d.1 Architect's Supplemental Instructions Fifteen Architect's Supplemental Instructions 3d.1.63 (ASI) have been issued as of this date. Of the 06/09/05 TSCINCNI fifteen, 9 are in approved or pending change orders. 6 are awaiting pricing. 3d.2 Construction Bulletins Twenty seven Construction Bulletins have been issued. Of the twenty seven, 18 are in 3d.2.63 previously approved or pending change orders. 06/09/05 TSCl/VCM Three have been superseded, 3 are pending negotiation and 3 are being priced. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Orders 11 and 12 have been mailed to TSCI for signature. Change Order No. 13 has 3e.1.63 been drafted and is being held until it is 06/13/05 TSCI determined that all flashing issues have been addressed. 3e.2 Proposed Change Orders One hundred forty nine potential change requests have been identified. Of those, 68 3e.2.63 have been incorporated into executed or 06/16/05 TSCINCM pending change orders, 12 have been rejected, 22 are pending negotiation, 37 have been voided, and 10 are pending pricing. 3e.3 Disputed Items 3e.3.54 TSCI has identified nine of the rejected change N/A Info order requests as potential dispute items. Page 3 of 5 VANIR F 503 VAN 1 R •ROGRESS MEETING MINUTES Meeting#: 63 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 63 3f Payment Status Review: TSCI's draft Payment Request #15 was reviewed following the meeting. TSCI to make 3f.62 corrections and submit for processing. os/3o/o5 City of Temecula Payment Request #15 was forwarded to the City of Temecula today for processing. 3g Notice Of Non Conformance Status: 3 62 There are no outstanding correction notices at N/A Info S this date. 3h As Built Status Review: Revisions are being posted on a regular basis 3h.62 and are prerequisite to inspections. N/A Info 3i Safety Items: Safety items are discussed formally at the Weekly Foreman's Meeting held every Tuesday. Those 3i.62 that are observed between meetings are discussed N/A Info and immediately corrected. There are no outstanding safety issues at this time. 4.0 Testing/Inspection: Fire taping, drywall installation, and rough electrical and plumbing have been inspected 4.62 and signed off during the week by Bldg & Safety N/A Info Inspection Bob Henderson. 5.0 New Business: Decking at Mercantile Bldg: Following discussion, it was determined that pressure treated material is 5.51 c. not required and a credit for the pressure treating 03/24/05 TSCI should be submitted since the original plans required pressure treated material. Preservative for exterior siding: Art Yanez noted that, after reconsideration, perhaps a clear preservative should be applied to the exterior wood siding. TSCI noted that application of a 5.58a preservative to one side of the siding may increase Closed Info the likelihood of cupping. FSY will follow up with the Cedar Institute to determine the ramifications of preservative application at this stage of construction. Page 4 of 5 VANIR F 503 VAN 1 R •ROGRESS MEETING MINUTE? Meeting#: 63 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Plaques for Donor Wall: There was discussion regarding the plaques for the donor wall. FSY will follow up with additional details sufficient to obtain 63 5.59a mock-ups and pricing for the plaques. 6/30/05 TSCl/FSY TSCI and FSY will contact various vendors to obtain pricing for the donor plaques. 05.26.05 Transformer rack at electrical room: TSCI asked if the wood for the transformer rack at the electrical room should be fire treated. VCM will follow up 5.59c with Bldg. & Safety Inspector Bob Henderson. 6/03/05 VCM Still awaiting response from Mr. Henderson(05.26.05) VCM will follow up this question with FSY. 06.02.05 Screen Wall at Corridor 215: TSCI noted that the wall screening mechanical equipment at Corridor 215 allows easy access to the roof of the Dance 5.62a. Studio. Following discussion, it was determined 06/13/05 FSY that VCM will follow up with FSY. This issue was followed up in the field following the meeting. FSY to review and advise. 06.09.05 These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. if anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely i a ur Name: Larry E. Campbell Title: Project Manager Page 5 of 5 VANIR F 503 VANIR 0 0 PROGRESS MEETING MINUTES Meeting#: 62 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: June 2, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.B Time: 10:00 a.m. Enclosure: None Attendees: David McBride, City of Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz Temecula Construction, Inc(TSCI) Construction, Inc(TSCI) Larry Campbell, Vanir Construction Mgmt. (VCM) Meeting # Item # Description Due Action 62 1.0 Approval Of Previous Meeting Minutes: 1.62 There were no corrections or additions to the N/A Info Minutes of Meeting No. 61. 2.0 Construction Progress Update: Framing of the balcony, amp room, and dimmer room has continued along with the installation of siding at the fly tower and classroom building. Electrical rough in the audience chamber and stage area is ongoing. Showers have been set in the restrooms and installation of gas piping is 2.62 ongoing. Metal flashing at the steel members is N/A Info ongoing and expected to be complete early next week. Installation of HVAC ducting and fire sprinkler lines at the audience chamber and stage area is in progress as is installation of insulation and drywall at scene shop and stage area. Paint preparation at the audience chamber ceiling is in progress. 3.0 Technical Concerns: 3a Schedule Review: Tovey Shultz' 3-week look-ahead schedule was reviewed during the course of the meeting. Framing for the audience chamber will continue through next week as will electrical and fire sprinkler rough in. Painting of the audience 3a.62a. chamber ceiling will begin tomorrow and continue N/A Info into next week. Installation of baffles is scheduled to begin Thursday, 06.09.05 to be followed by the removal of the interior scaffolding. Installation of insulation and drywall at the audience chamber is scheduled to be in Monda , 06.13.05. Page i of 5 VAN 1 R •ROGRESS MEETING MINUTES Meeting#: 62 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 62 3a. Schedule Review (Continued) Flashing will continue at the fly tower into next week to be followed by the installation of metal gutters and corrugated metal roofing. Rough electrical under the floor of the Mercantile Building 3a.62a is scheduled to begin Monday, 06.06.05 along with N/A Info the forming of the interior footings. Concrete for the interior footing is scheduled for Friday, 06.10.05 to be followed by erection of the new columns for the moment frame on Monday, 06.20.05. TSCI's schedule update for the period ended 03.31.05 was reviewed and comments provided to TSCI yesterday, 04.06.05. The schedule as submitted reflects project completion September 5, 2005, 31 days beyond the contract completion date. There was discussion regarding increasing manpower and working of extended hours to meet the contract completion date. It was also stated 3a.54b. that work in the Mercantile Building must be 06/09/05 TSCI completed within the same�time frame. K. Terry advised that TSCI's schedule update reflecting work through 04.29.05 will be submitted Tuesday, 05.03.05. (04.28.05) VCM review comments of the 4.29.05 schedule update are expected Monday,05.09.05. (05.05.05) VCM review comments were forwarded to TSCI yesterday, 05.11.05 and indicated minor corrections required. 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 139 submittals (including 3b.62 resubmittals) have been received to date. At this 06/07/05 FSY date, four submittals remain outstanding. None of the outstanding submittals have been outstanding in excess of ten days. 3c Request For Information Status Review: A review of VCM's RFI log reflects 435 RFI's (including revisions) have been submitted to date. There are currently four RFI's outstanding. RFI 3c.62 372, relating to the overhang at the front of the 06/03/05 FSY building has been outstanding for 23 days and is critical to the completion of framing in this area. Page 2 of 5 VANIR F 503 VAN 1 R •ROGRESS MEETING MINUTES Meeting#: 62 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item# Description Due Action 62 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.62 Both of these items have been included in N/A Info revio sly approved change orders. 3d.1 Architect's Supplemental Instructions Fifteen Architect's Supplemental Instructions 3d.1.62 (ASI) have been issued as of this date. Of the 06/09/05 TSCINCM fifteen, 9 are in approved or pending change orders. 6 are awaiting pricing. 3d.2 Construction Bulletins Twenty seven Construction Bulletins have been issued. Of the twenty seven, 18 are in 3d.2.62 previously approved or pending change orders. 06/09/05 TSCINCM Three have been superseded, 3 are pending negotiation and 3 are being priced. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders CO #10 has been executed by TSCI and the City. Change Orders 11 and 12 have been 3e.1.62 drafted and will be mailed to TSCI for signature. 06/03/05 TSCI Change Order No. 13 has been drafted and is being held until it is determined that all flashing issues have been addressed. 3e.2 Proposed Change Orders One hundred forty five potential change requests have been identified. Of those, 68 3e.2.62 have been incorporated into executed or 06/09/05 TSCINCM pending change orders, 12 have been rejected, 14 are pending negotiation, 33 have been voided, and 19 are pending pricing. 3e.3 Disputed Items 3e.3.54 TSCI has identified nine of the rejected change N/A Info order requests as potential dispute items. 3f Payment Status Review: TSCI's draft Payment Request #15 was reviewed following the meeting. TSCI to make O6/30I05 3f.62 corrections and submit for processing. City of Payment Request #15 was forwarded to the City of Temecula Temecula today for processing. Page 3 of 5 VANIR F 503 VAN 1 R •ROGRESS MEETING MINUTES Meeting#: 62 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 62 3g Notice Of Non Conformance Status: 3 .62 There are no outstanding correction notices at N/A Info g this date. 3h As Built Status Review: Revisions are being posted on a regular basis 3h.62 and are prerequisite to inspections. N/A Info 31 Safety Items: Safety items are discussed formally at the Weekly Foreman's Meeting held every Tuesday. Those 3i.62 that are observed between meetings are discussed N/A Info and immediately corrected. There are no outstanding safety issues at this time. 4.0 Testing/Inspection: Fire taping, drywall installation, and rough electrical and plumbing have been inspected 4.62 and signed off during the week by Bldg & Safety N/A Info Inspection Bob Henderson. 5.0 New Business: Decorative benches: Following discussion, it was determined that the City of Temecula will make a decision and provide direction. David McBride advised that the City has selected the benches 5.51 a to be used. FSY Architects is determining the layout for the O6/03I05 VCM selected benches. (04.21.05) Bulletin 27A was reviewed and will be issued to TSCI for pricing tomorrow,06.03.05. This item will be deleted from future meeting discussion. (06.02.05) Decking at Mercantile Bldg: Following discussion, it was determined that pressure treated material is 5.51 c. not required and a credit for the pressure treating 03/24/05 TSCI should be submitted since the original plans required pressure treated material. Preservative for exterior siding: Art Yanez noted that, after reconsideration, perhaps a clear preservative should be applied to the exterior wood siding. TSCI noted that application of a 5.58a preservative to one side of the siding may increase Closed Info the likelihood of cupping. FSY will follow up with the Cedar Institute to determine the ramifications of preservative application at this stage of construction. Page 4 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 62 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Plaques for Donor Wall: There was discussion regarding the plaques for the donor wall. FSY will follow up with additional details sufficient to obtain 62 5.59a mock-ups and pricing for the plaques. 6/30/05 TSCl/FSY TSCI and FSY will contact various vendors to obtain pricing for the donor plaques. 05.26.05 Transformer rack at electrical room: TSCI asked if the wood for the transformer rack at the electrical room should be fire treated. VCM will follow up 5.59c with Bldg. & Safety Inspector Bob Henderson. 6/03/05 VCM Still awaiting response from Mr. Henderson (05.26.05) VCM will follow up this question with FSY. 06.02.05 Screen Wall at Corridor 215: TSCI noted that the wall screening mechanical equipment at Corridor 5.62a. 215 allows easy access to the roof of the Dance 06/03/05 VCM Studio. Following discussion, it was determined that VCM will follow up with FSY. Water Feature: TSCI noted that it has received a quote for the water feature with a note that added 5.62b. design work is required. Following discussion, it N/A Info was determined that the water feature will be constructed per plan. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a hue and accurate record of the meeting. Sincerely, ature Name: Larry E. Campbell Title: Project Manager Page 5 of 5 VANIR F 503 VAN 1R 0 PROGRESS MEETING MINUTES Meeting#: -61 -_----------------..------------ -- ---- ------------ Owner: City of Temecula Project: Old Town Temecula Community Theater Date: May 26, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.B Time: 10:00 a.m. Enclosure: None Attendees: David McBride, City of Bruce Beers, City of Kevin Terry,Tovey Shultz Temecula Temecula Construction, Inc(TSCI) Ed Deleeuw,Tovey Shultz Sean Park, FSY Architects Larry Campbell,Vanir Construction, Inc(TSCI) (FSY) Construction Mgmt. (VCM) Meeting # Item # Description Due Action 61 1.0 Approval Of Previous Meeting Minutes: 1.61 There were no corrections or additions to the N/A Info Minutes of Meeting No. 60. 2.0 Construction Progress Update: Framing of the audience chamber, elevator tower, and west overhang at the Mercantile Building has continued. Electrical rough in the audience chamber and stage area is ongoing. Plumbing of gas lines to HVAC units and miscellaneous plumbing pick up work is ongoing. Metal flashing at the steel members is ongoing. Installation of 2.61 HVAC ducting and fire sprinkler lines at the N/A Info audience chamber and stage area is in progress as is installation of insulation at scene shop and stage area. Miscellaneous door frames have been installed. Installation and taping of drywall at the scene shop and stage area is ongoing and excavation of footings for the interior renovations at the Mercantile Building is in progress. 3.0 Technical Concerns: 3a Schedule Review: Tovey Shultz' 3-week look-ahead schedule was reviewed during the course of the meeting. Framing for the audience chamber will continue through next week as will electrical and fire 3a.61a. sprinkler rough in. Painting of the audience N/A Info chamber ceiling is tentatively scheduled to begin Wednesday, 06.01.05 to be followed by installation of baffles. Page i of 5 VAN 1 R •OGRESS MEETING MINUTES• Meeting#: 61 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 61 3a. Schedule Review (Continued) Flashing will continue at the fly tower through next week to be followed by the installation of vapor 3a.61a barrier and siding. Metal gutters and corrugated N/A Info metal roofing are scheduled to begin Monday, 06.06.05 TSCI's schedule update for the period ended 03.31.05 was reviewed and comments provided to TSCI yesterday, 04.06.05. The schedule as submitted reflects project completion September 5, 2005, 31 days beyond the contract completion date. There was discussion regarding increasing manpower and working of extended hours to meet the contract completion date. It was also stated 3a.54b. that work in the Mercantile Building must be 06/02/05 TSCI completed within the same time frame. K. Terry advised that TSCI's schedule update reflecting work through 04.29.05 will be submitted Tuesday, 05.03.05. (04.28.05) VCM review comments of the 4.29.05 schedule update are expected Monday, 05.09.05. (05.05.05) VCM review comments were forwarded to TSCI yesterday, 05.11.05 and indicated minor corrections required. 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 139 submittals (including resubmittals) have been received to date. At this 3b.61 date, three submittals remain outstanding. All os/02/OS FSY three outstanding submittals have been submitted within the last week. 3c Request For Information Status Review: A review of VCM's RFI log reflects 433 RFI's (including revisions) have been submitted to date. There are currently eight RFI's outstanding, the 3c.61 longest outstanding of which is 17 days. RFI 05/31/05 FSY 372, relating to the overhang at the front of the building has been outstanding for 16 days and is critical to the completion of framing in this area. 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.60 Both of these items have been included in N/A Info previously approved change orders. Page 2 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 61 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 61 3d.1 Architect's Supplemental Instructions Fifteen Architect's Supplemental Instructions 3d.1.61 (ASI) have been issued as of this date. Of the 06/02/05 TSCINCM fifteen, 9 are in approved or pending change orders. 6 are awaiting pricing. 3d.2 Construction Bulletins Twenty seven Construction Bulletins have been issued. Of the twenty seven, 18 are in 3d.2.61 previously approved or pending change orders. 06/02/05 TSCINCM Three have been superseded, 3 are pending negotiation and 3 are being priced. 3e Change Order/Proposed Change Order Status: .3e.1 Change Orders CO #10 has been executed by TSCI and 3e.1.61 returned to the City for processing. It was N/A Info determined that CO #10 can be included in TSCI's payment request#15. 3e.2 Proposed Change Orders One hundred thirty eight potential change requests have been identified. Of those, 68 3e.2.61 have been incorporated into executed or 06/02/05 TSCINCM pending change orders, 12 have been rejected, 13 are pending negotiation, 33 have been voided, and 12 are pending pricing. 3e.3 Disputed Items 3e.3.54 TSCI has identified nine of the rejected change N/A Info order requests as potential dispute items. 3f Payment Status Review: TSCI's draft Payment Request #15 .was 3f.61 reviewed following the meeting. TSCI to make 05/31/05 City of corrections and submit for processing. Temecula 3g Notice Of Non Conformance Status: 3 .61 There are no outstanding correction notices at this date. N/A Info g 3h As Built Status Review: Revisions are being posted on a regular basis 3h.61 and are prerequisite to inspections. N/A Info Page 3 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 61 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item# Description Due Action 61 3i Safety Items: Safety items are discussed formally at the Weekly Foreman's Meeting held every Tuesday. Those 3i.61 that are observed between meetings are discussed N/A Info and immediately corrected. There are no outstanding safety issues at this time. 4.0 Testing/Inspection- Fire taping, drywall installation, and rough 4.60 electrical and plumbing have been inspected N/A Info and signed off during the week by Bldg & Safety Inspection Bob Henderson. 5.0 New Business: Decorative benches: Following discussion, it was determined that the City of Temecula will 5.51a make a decision and provide direction. 04/29/05 FSY David McBride advised that the City has selected the benches to be used. FSY Architects is determining the la out for the selected b enches 1AJ.21.05 Decking at Mercantile Bldg: Following discussion, it was determined that pressure treated material is 5.51 c. not required and a credit for the pressure treating 03/24/05 TSCI should be submitted since the original plans required pressure treated material. Preservative for exterior siding: Art Yanez noted that, after reconsideration, perhaps a clear preservative should be applied to the exterior wood siding. TSCI noted that application of a 5.58a preservative to one side of the siding may increase Closed Info the likelihood of cupping. FSY will follow up with the Cedar Institute to determine the ramifications of preservative application at this stage of construction. Plaques for Donor Wall: There was discussion regarding the plaques for the donor wall. FSY will follow up with additional details sufficient to obtain 5.59a mock-ups and pricing for the plaques. 6/30/05 TSCI TSCI will contact various vendors to obtain pricing for the donor plaques. 05.26.05 Transformer rack at electrical room: TSCI asked if the wood for the transformer rack at the electrical 5.59c room should be fire treated. VCM will follow up 5/31/05 City of with Bldg. & Safety Inspector Bob Henderson. Temecula Still awaiting response from Mr. Henderson 05.26.05 Page 4 of 5 VANIR F 503 VANIR •OGRESS MEETING MINUTES• Meeting#: 61 Owner: City of Temecula Project: Old Town Temecula Community Theater These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, tEampbell gnature Name: La Title: Project Manager Page 5 of 5 VANIR F 503 VANIR 0 0 PROGRESS MEETING MINUTES Meeting#: 60 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: May 19, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.13 Time: 10:00 a.m. Enclosure: None Attendees: David McBride, City of Steve Tovey,Tovey Shultz Ed Deleeuw,Tovey Shultz Temecula Construction, Inc(TSCI) Construction, Inc(TSCI) Larry Campbell,Vanir Construction Mgmt. (VCM) Meeting # Item # Description Due Action 60 1.0 Approval Of Previous Meeting Minutes: 1.60 There were no corrections or additions to the N/A Info Minutes of Meeting No. 59. 2.0 Construction Progress Update: Framing of the audience chamber, elevator tower, and west overhang at the Mercantile Building has continued. Electrical rough in the audience chamber and stage area is ongoing. Plumbing of gas lines to HVAC units and miscellaneous plumbing pick up work is ongoing. Metal flashing is 2.60 ongoing. Installation of HVAC ducting and fire N/A Info sprinkler lines at the audience chamber and stage area is in progress as is installation of insulation at ceilings and walls at the classroom building and dance studio. Plaster scratch coat has been applied at the concession building. 3.0 Technical Concerns: 3a Schedule Review: Tovey Shultz' 3-week look-ahead schedule was reviewed during the course of the meeting. Framing for the audience chamber will continue through next week while electrical rough in and fire sprinkler installation is this area is expected to be 3a.60a. substantially complete by the end of this week. N/A Info HVAC duct in the audience chamber is expected to continue through the middle of next week. Painting of the audience chamber ceiling is tentatively scheduled to begin Monday, 05.23.05 to be followed by installation of baffles. Page 1 of 5 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 60 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item# Description Due Action 60 3a. Schedule Review (Continued) Flashing will continue at the fly tower through the end of this week to be followed by the installation 3a.60a of vapor barrier and siding. Metal gutters and N/A Info corrugated metal roofing are scheduled to begin late next week. TSCI's schedule update for the period ended 03.31.05 was reviewed and comments provided to TSCI yesterday, 04.06.05. The schedule as submitted reflects project completion September 5, 2005, 31 days beyond the contract completion date. There was discussion regarding increasing manpower and working of extended hours to meet the contract completion date. It was also stated 3a.54b. that work in the Mercantile Building must be 06/02/05 TSCI completed within the same time frame. K. Terry advised that TSCI's schedule update reflecting work through 04.29.05 will be submitted Tuesday, 05.03.05. (04.28.05) VCM review comments of the 4.29.05 schedule update are expected Monday, 05.09.05. (05.05.05) VCM review comments were forwarded to TSCI yesterday, 05.11.05 and indicated minor corrections required. 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 137 submittals (including resubmittals) have been received to date. At this 3b.60 date, three submittals remain outstanding. The 05/26/05 FSY longest outstanding submittal has been outstanding for one week. 3c Request For Information Status Review: A review of VCM's RFI log reflects 424 RFI's (including revisions) have been submitted to date. 3c.60 There are currently five RFI's outstanding, the 05/26/05 FSY longest outstanding of which is 10 days. 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.60 Both of these items have been included in N/A Info previously approved change orders. Page 2 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTE• Meeting#: 60 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 60 3d.1 Architect's Supplemental Instructions Fifteen Architect's Supplemental Instructions 3d.1.60 (ASI) have been issued as of this date. Of the 05/26/05 TSCINCM fifteen, 9 are in approved or pending change orders. 6 are awaiting pricing. 3d.2 Construction Bulletins Twenty seven Construction Bulletins have been issued. Of the twenty seven, 18 are in 3d.2.60 previously approved or pending change orders. 05/26/05 TSCINCM Three have been superseded, 3 are pending negotiation and 3 are being priced. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders David McBride advised that Change Order No. 10 has been drafted and is ready to be mailed to TSCI for signature. 3e.1.59 05/26/05 TSCI TSCI acknowledged receipt of CO#10. TSCI is waiting for K Terry to return from vacation to review prior to signing. 05.19.05 3e.2 Proposed Change Orders One hundred thirty six potential change requests have been identified. Of those, 68 have been 3e.2.60 incorporated into executed or pending change orders, 12 have been rejected, 11 are pending 05/26/05 TSCINCM negotiation, 33 have been voided, and 12 are pending pricing. 3e.3 Disputed Items 3e.3.54 TSCI has identified nine of the rejected change N/A Info order requests as potential dispute items. 3f Payment Status Review: TSCI's draft Payment Request #14 was reviewed prior to the meeting. TSCI to make 3f.57 corrections and submit for processing. 06/06/05 City of Payment Request No. 14 has been forwarded to the Temecula City of Temecula for processing and payment. 05.05.05 3g Notice Of Non Conformance Status: 3 60 There are no outstanding correction notices at N/A Info g' this date. Page 3 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 60 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 60 3h As Built Status Review: 3h.60 Revisions are being posted on a regular basis and are prerequisite to inspections. N/A Info 31 Safety Items: Safety items are discussed formally at the Weekly Foreman's Meeting held every Tuesday. Those 3i.60 that are observed between meetings are discussed NIA Info and immediately corrected. There are no outstanding safety issues at this time. 4.0 Testing/Inspection: Fire taping and drywall installation was inspected and signed off during the week by 4.60 Bldg & Safety Inspection Bob Henderson. N/A Info Kleinfelder was on site to inspect epoxy at the Mercantile Building. 5.0 New Business: Decorative benches: Following discussion, it was determined that the City of Temecula will 5.51a make a decision and provide direction. 04/29/05 FSY David McBride advised that the City has selected the benches to be used. FSY Architects is determining the layout for the selected benches. 04.21.05 Decking at Mercantile Bldg: Following discussion, it was determined that pressure treated material is 5.51c. not required and a credit for the pressure treating 03/24/05 TSCI should be submitted since the original plans required pressure treated material. Preservative for exterior siding: Art Yanez noted that, after reconsideration, perhaps a clear preservative should be applied to the exterior wood siding. TSCI noted that application of a 5.58a preservative to one side of the siding may increase 05/12/05 FSY the likelihood of cupping. FSY will follow up with the Cedar Institute to determine the ramifications of preservative application at this stage of construction. Plaques for Donor Wall: There was discussion 5.59a regarding the plaques for the donor wall. FSY will 5/17/05 FSY follow up with additional details sufficient to obtain mock-ups and pricing for the plaques. Transformer rack at electrical room: TSCI asked if 5.59c the wood for the transformer rack at the electrical 5/13/05 VCM room should be fire treated. VCM will follow up with Bldg. & Safety Inspector Bob Henderson. Page 4 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 60 Owner: City of Temecula Project: Old Town Temecula Community Theater These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely i nature Name: Larry E. Campbell _ Title: Project Manager Page 5 of 5 VANIR F 503 r . VANIR 0 PROGRESS MEETING MINUTES Meeting #: 59 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: May 12, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.13 Time: 10:00 a.m. Enclosure: None David McBride, City of Bruce Beers,City of Ed Deleeuw,Tovey Shultz Attendees: Temecula Temecula Construction, Inc(TSCI) Scan Park, FSY Architects Larry Campbell,Vanir (FSY) Construction Mgmt. (VCM) Meeting # Item # Description Due Action 59 1.0 Approval Of Previous Meeting Minutes: 1.59 There were no corrections or additions to the Minutes of Meeting No. 58. N/A Info 2.0 Construction Progress Update: Framing of the audience chamber and elevator shaft and installation of miscellaneous backing has continued. Electrical rough in the audience chamber, including panel installation, is ongoing. Plumbing of gas lines to HVAC units and miscellaneous plumbing pick up work is ongoing. Metal flashing is ongoing. Baffle hangers are being installed and installation of exterior plywood at the 2.59 fly tower is in progress. Installation of HVAC N/A Info ducting at the Classroom Building is in progress as is installation of insulation at ceilings and walls. Lathing has been completed at the concession building in preparation for plaster. Concrete was placed in Fourth Street during the week and layout and demolition has begun at the Mercantile Bldg. 3.0 Technical Concerns: 3a Schedule Review: Tovey Shultz' 3-week look-ahead schedule was reviewed during the course of the meeting. Framing for the audience chamber will continue through next week as will electrical rough in at the 3a.59a. audience chamber. Installation of audience N/A Info chamber fire sprinkler lines will continue through the end of this week to be followed by installation of HVAC ductwork. Page 1 of 5 r , VAN 1 R 4PROGRESS MEETING MINUTES Meeting#: 59 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 59 3a. Schedule Review (Continued) Painting of the audience chamber ceiling is tentatively scheduled to begin Monday, 05.23.05 to be followed by installation of baffles. Drywall installation, plywood, and flashing will continue at the fly tower. Framing of roof overhangs and 3a.59a framing for the elevator tower will continue through N/A Info next week. Installation of the vapor barrier at the fly tower is scheduled to begin Thursday, 05.19.05 to be followed by the installation of siding. Metal gutters and corrugated metal roofing are scheduled to begin Monday, 05.23.05. TSCI's schedule update for the period ended 03.31.05 was reviewed and comments provided to TSCI yesterday, 04.06.05. The schedule as submitted reflects project completion September 5, 2005, 31 days beyond the contract completion date. There was discussion regarding increasing manpower and working of extended hours to meet the contract completion date. It was also stated 3a.54b. that work in the Mercantile Building must be 06/02/05 TSCI completed within the same time frame. K. Terry advised that TSCI's schedule update reflecting work through 04.29.05 will be submitted Tuesday, 05.03.05. (04.28.05) VCM review comments of the 4.29.05 schedule update are expected Monday,05.09.05. (05.05.05) VCM review comments were forwarded to TSCI yesterday, 05.11.05 and indicated minor corrections required. 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 135 submittals (including 3b.58 resubmittals) have been received to date. At this 05/26/05 FSY date, one submittal, submitted during the course of the meeting is outstanding. 3c Request For Information Status Review: A review of VCM's RFI log reflects 419 RFI's (including revisions) have been submitted to date. 3c.58 There are currently five RFI's outstanding, the 05/19/05 FSY longest outstanding of which is 3 days. Page 2 of 5 VANIR F 503 VAN 1 R 'PROGRESS MEETING MINUTES Meeting#: 59 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 59 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.59 Both of these items have been included in N/A Info revio sly approved change orders. 3d.1 Architect's Supplemental Instructions Fifteen Architect's Supplemental Instructions 3d.1.59 (ASI) have been issued as of this date. Of the 05/26/05 TSCINCM fifteen, 9 are in approved or pending change orders. 6 are awaiting pricing. 3d.2 Construction Bulletins Twenty seven Construction Bulletins have been issued. Of the twenty seven, 18 are in 3d.2.59 previously approved or pending change orders. 05/26/05 TSCINCM Three have been superseded, 3 are pending negotiation and 3 are being priced. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders David McBride advised that Change Order No. 3e.1.59 10 has been drafted and is ready to be mailed to N/A Info TSCI for signature. 3e.2 Proposed Change Orders One hundred thirty six potential change requests have been identified. Of those, 69 have been 3e.2.59 incorporated into executed or pending change 05/26/05 TSCINCM orders, 9 have been rejected, 6 are pending negotiation, 32 have been voided, and 20 are pending pricing. 3e.3 Disputed Items 3e.3.54 TSCI has identified nine of the rejected change N/A Info order requests as potential dispute items. 3f Payment Status Review: TSCI's draft Payment Request #14 was reviewed prior to the meeting. TSCI to make 3f.57 corrections and submit for processing. 06/06/05 City of Payment Request No. 14 has been forwarded to the Temecula City of Temecula for processing and payment. 05.05.05 3g Notice Of Non Conformance Status: 3 58 There are no outstanding correction notices at this date. N/A Info g Page 3 of 5 VANIR F 503 VAN 1 R 41ROGRESS MEETING MINUTES Meeting#: 59 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 59 3h As Built Status Review: Revisions are being posted on a regular basis 3h.59 and are prerequisite to inspections. N/A Info 3i Safety Items: Safety items are discussed formally at the Weekly Foreman's Meeting held every Tuesday. Those 3i.59 that are observed between meetings are discussed N/A Info and immediately corrected. There are no outstandinq safety issues at this time. 4.0 Testing/Inspection: Exterior drywall and rough electrical installation 4.59 was inspected and signed off during the week by N/A Info Bldg & Safety Inspection Bob Henderson. 5.0 New Business: Decorative benches: Following discussion, it was determined that the City of Temecula will make a decision and provide direction. 5.51a 04/29/05 FSY David McBride advised that the City has selected the benches to be used. FSY Architects is determining the layout for the selected benches. 04.21.05 Decking at Mercantile Bldg: Following discussion, it was determined that pressure treated material is 5.51 c. not required and a credit for the pressure treating 03/24/05 TSCI should be submitted since the original plans required pressure treated material. Preservative for exterior siding: Art Yanez noted that, after reconsideration, perhaps a clear preservative should be applied to the exterior wood siding. TSCI noted that application of a 5.58a preservative to one side of the siding may increase 05/12/05 FSY the likelihood of cupping. FSY will follow up with the Cedar Institute to determine the ramifications of preservative application at this stage of construction. Plaques for Donor Wall: There was discussion 5.59a regarding the plaques for the donor wall. FSY will 5/17/05 FSY follow up with additional details sufficient to obtain mock-ups and pricing for the plaques. Sound insulation at restrooms: TSCI noted that no sound insulation is shown in restroom walls. 5.59b Following discussion, it was determined at the N/A Info walls will be constructed per plan. Page 4 of 5 VANIR F 503 VAN 1 R 4PROGRESS MEETING MINUTES Meeting#: 59 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Transformer rack at electrical room: TSCI asked if 59 5.59c the wood for the transformer rack at the electrical 5/13/05 VCM room should be fire treated. VCM will follow up with Bldg. & Safety Inspector Bob Henderson. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely l' " --._ .. ............ nature Name: Larry . Campbell _ Title: Project Manager Page 5 of 5 VANIR F 503 VANIR 0 PROGRESS MEETING MINUTES Meeting #: 58 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: May 5, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File # 15.13 Time: 10:00 a.m. Enclosure: None Attendees: David McBride, City of Bruce Beers, City of Steve Tovey,Tovey Shultz Temecula Temecula Construction, Inc. (TSCI) Kevin Terry, Tovey Shultz Ed Deleeuw,Tovey Shultz Larry Campbell,Vanir Arturo Yanez, FSY Architects Construction, Inc(TSCI) Construction, Inc (TSCI) Construction Mgmt. (VCM) (FSY) Meeting # Item # Description Due Action 58 1.0 Approval Of Previous Meeting Minutes: 1.58 There were no corrections or additions to the N/A Info Minutes of Meeting No. 57. 2.0 Construction Progress Update: Framing of the audience chamber and roof overhang has continued. Electrical rough in the stage area, Scene Shop, and audience chamber, including panel installation, is ongoing. Plumbing 2.57 rough in and miscellaneous plumbing pick up work N/A Info is ongoing. Metal flashing is ongoing. The elevator tower has been erected. Baffle hangers are being installed and installation of exterior drywall at the fly tower and concession building is ongoing. 3.0 Technical Concerns: 3a Schedule Review: Tovey Shultz' 3-week look-ahead schedule was reviewed during the course of the meeting. Framing for the audience chamber will continue through next week as will the installation of exterior drywall at the fly tower. Erection of scaffolding at the Concession Building is in progress and lath and plaster are scheduled for 3a.57a. 05.09.05. Installation of HVAC duct at the N/A Info audience chamber is scheduled to begin 05.09.05 and continue for approximately two weeks. Plywood at the exterior of the fly loft is scheduled to begin tomorrow to be followed by installation of siding. Rough electrical inspection is scheduled for tomorrow. Page 1 of 6 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 58 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 58 3a. Schedule Review (Continued) TSCI's schedule update for the period ended 03.31.05 was reviewed and comments provided to TSCI yesterday, 04.06.05. The schedule as submitted reflects project completion September 5, 2005, 31 days beyond the contract completion date. There was discussion regarding increasing manpower and working of extended hours to meet 3a.54b. the contract completion date. It was also stated 05/09/05 VCM that work in the Mercantile Building must be completed within the same time frame. K. Terry advised that TSCI's schedule update reflecting work through 04.29.05 will be submitted Tuesday, 05.03.05. (04.28.05) VCM review comments of the 4.29.05 schedule update are expected Monday, 05.09.05. (05.05.05) 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 134 submittals (including 3b.58 resubmittals) have been received to date. At this 05/11/05 FSY date, three submittals are outstanding. None of the three have been outstanding in excess of two weeks. 3c Request For Information Status Review: A review of VCM's RFI log reflects 412 RFI's 3c.58 (including revisions) have been submitted to date. N/A Info There are current) no RFI's outstanding. 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.58 Both of these items have been included in N/A Info revio sly approved change orders. 3d.1 Architect's Supplemental Instructions Fourteen Architect's Supplemental Instructions 3d.1.58 (ASI) have been issued as of this date. Of the 05/11/05 TSCl/VCM fourteen, 9 are in approved or pending change orders. 5 are awaiting pricing. 3d.2 Construction Bulletins Twenty six Construction Bulletins have been issued. Of the twenty six, 13 are in previously 3d.2.58 approved or pending change orders. Three 05/11/05 TSCl/VCM have been superseded, 6 are pending negotiation and 4 are being priced. Page 2 of 6 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 58 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 58 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders David McBride advised that Change Order No. 3e.1.56 10 is being reserved exclusively for the tenant N/A Info improvements at the Mercantile Building. 3e.2 Proposed Change Orders One hundred thirty potential change requests have been identified. Of those, 59 have been 3e.2.58 incorporated into executed or pending change 05/11/05 TSCl/VCM orders, 9 have been rejected, 13 are pending negotiation, 33 have been voided, and 16 are pending pricing. 3e.3 Disputed Items 3e.3.54 TSCI has identified nine of the rejected change N/A Info order requests as potential dispute items. 3f Payment Status Review: TSCI's draft Payment Request #14 was reviewed prior to the meeting. TSCI to make 3f.57 corrections and submit for processing. 06/06/05 City of Payment Request No. 14 has been forwarded to the Temecula City of Temecula for processing and payment. 05.05.05 3g Notice Of Non Conformance Status: 3 58 There are no outstanding correction notices at N/A Info g this date. 3h As Built Status Review: Revisions are being posted on a regular basis 3h.58 and are prerequisite to inspections. N/A Info 31 Safety Items: Safety items are discussed formally at the Weekly Foreman's Meeting held every Tuesday. Those 3i.58 that are observed between meetings are discussed N/A Info and immediately corrected. There are no outstanding safety issues at this time. 4.0 Testing/Inspection: There has been no testing or inspections 4.58 performed since the last meeting. N/A Info Page 3 of 6 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 58 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 5.0 New Business: Mercantile Building Interior Renovations: See previous meeting minutes for full discussion. TSCI's pricing for the tenant improvement work has been received. Following review of TSCI's proposal, additional items of work have been requested. Revised pricing is due from TSCI prior to the close of business Monday, 05.02.05. 5.25b (04.28.05) N/A Closed Following discussion, it was determined that the flooring material will be V-8"width, laid in the NIS direction. This item will be deleted from future meeting discussion. (05.05.05) Fall prevention points at the balcony level: FSY will review railings required to prevent falls at the balcony level and issue a bulletin reflecting those railings required. Bulletin No.24 was received from FSY on 02.23.05. Following discussion during the meeting,this bulletin requires revision for type of protection and location. (02.24.05) 5.47b The response received to RFI 332 indicates that the response 05/06/05 VCM also addressed Bulletin No. 24. In that questions remain, VCM will follow up with FSY and ENA Group to clarify. (04.28.05) Revised Bulletin No.24 was discussed during the meeting and accepted by the City of Temecula. Bulletin 24R will be issued to TSCI tomorrow,05.06.05. This item is complete and will be deleted from future meeting agendas. (05.05.05) Trench patches @ Fourth Street: D. McBride noted that trench patches in Fourth Street have deteriorated and need to be addressed. TSCI noted that installation of the Muzak conduit was expected to begin. TSCI will obtain trench plates in order for 5.50b this work to begin. (03.31.05) N/A Closed TSCI advised that concrete placed for the repair of Fourth Street is scheduled to begin 05.04.05. (04.21.05) Concrete is scheduled for 7:00 a.m.,tomorrow,05.06.05. This item is complete and will be deleted from future meeting agendas. (05.05.05) Decorative benches: Following discussion, it was determined that the City of Temecula will make a decision and provide direction. 5.51 a 04/29/05 FSY David McBride advised that the City has selected the benches to be used. FSY Architects is determining the layout for the selected benches. 04.21.05 Page 4 of 6 VANIR F 503 VAN 1 R •PROGRESS MEETING MINUTES Meeting#: 58 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Artesian Fountain: TSCI advised that the fountain will not work properly as designed. Following discussion, it was determined that TSCI will review alternative designs that fall within the budget. Following brief discussion, it was determined that FSY will follow up with the Landscape Architect. (04.07.05) David McBride advised that Robert Morris is interested in 5.51 b. constructing the fountain. VCM will follow up with Morris to N/A Closed determine whether the fountain can be constructed as designed and solicit other concepts for the required fountain. TSCI advised that it has sent RFP's to a number of local fountain contractors and will forward the information once it is received. (04.21.05) Following discussion during the course of the meeting, it was determined that the fountain will be built per plan. This item will be deleted from future meeting agendas. (05.05.05) Decking at Mercantile Bldg: Following discussion, it was determined that pressure treated material is 5.51 c. not required and a credit for the pressure treating 03/24/05 TSCI should be submitted since the original plans required pressure treated material. Telephone/data conduits: Bruce Beers advised that some revisions have been made regarding telephone and data outlet locations. D. McBride will review the layout and provide new sketches. 5.56a A meeting was held this morning with Bruce Beers and 05/06/05 VCM City of Temecula IS personnel. The only additional outlet required that has not already been indicated by bulletins, it a telephone outlet for a wall mounted telephone at the right side of the stage. VCM will confirm with a memo. 05.05.05 Transformer Rack Design: TSCI advised that the required design for the rack to hold the transformer to be wall mounted has not been received. VCM to follow up with FSY and ENA Group. VCM participated in a conference call with FSY and ENA 5.56b Group regarding this issue. Following conversation during the 05/05/05 FSY course of the meeting,TSCI and VCM will determine with Bldg. &Safety whether one of the two entrances to the electrical room can be eliminated thereby alleviating the requirement to stack transformers. FSY indicated that a sketch will be issued later today. 05.05.05 Page 5 of 6 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 58 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Preservative for exterior siding: Art Yanez noted that, after reconsideration, perhaps a clear preservative should be applied to the exterior wood siding. TSCI noted that application of a 58 5.58a preservative to one side of the siding may increase 05/12/05 FSY the likelihood of cupping. FSY will follow up with the Cedar Institute to determine the ramifications of preservative application at this stage of construction. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Si nature Name: Larry E. Campbell Title: Project Manager Page 6 of 6 VANIR F 503 VANIR • PROGRESS MEETING MINUTES Meeting #: 57 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: April 28, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File # 15.13 Time: 10:00 a.m. Enclosure: None Attendees: David McBride, City of Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz Temecula Construction, Inc(TSCI) Construction, Inc(TSCI) Larry Campbell,Vanir Construction Mgmt. (VCM) Meeting # Item # Description Due Action 57 1.0 Approval Of Previous Meeting Minutes: 1.57 There were no corrections or additions to the N/A Info Minutes of Meeting No. 56. 2.0 Construction Progress Update: Framing of the fly loft, audience chamber and roof overhang has continued. Electrical rough in the stage area, Scene Shop, and audience chamber, including panel installation, is ongoing and backfill and grouting of electrical and hydraulic lines between the buildings is complete. Plumbing 2.57 rough in and miscellaneous plumbing pick up work N/A Info is ongoing. Metal flashing and installation of HVAC lines at the Classroom Building are ongoing. Drywall has been installed behind electrical panels. Framing for the overhang and walkway on the west side of the Mercantile Building has progressed intermittently. 3.0 Technical Concerns: 3a Schedule Review: Tovey Shultz' 3-week look-ahead schedule was reviewed during the course of the meeting. Framing for the audience chamber will continue for the next two weeks. Installation of the elevator tower, initially scheduled for today, is scheduled for 3a.57a. tomorrow. Exterior drywall at the Concession N/A Info Building, Scene Shop and fly tower is scheduled to begin Monday, 05.02.05, with lath and plaster scheduled for 05.09.05. Installation of HVAC duct at the audience chamber is scheduled to begin Wednesday, 05.04.05 and rough electrical inspection is scheduled for Friday, 05.06.05. Page 1 of 6 VAN 1 R ?ROGRESS MEETING MINUTES* Meeting#: 57 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 56 3a. Schedule Review (Continued) Drywall (one side) is scheduled to begin 05.09.05 with installation of plywood at the fly tower scheduled to begin Wednesday, 05.04.05. Installation of wall insulation is scheduled to begin 3a.57a Monday, 05.09.05. There was discussion 05/05/05 TSCI regarding the need to either increase crew sizes or work extended hours in order to meet the current contract completion date. TSCI will meet with the framing superintendent to resolve this concern. TSCI's schedule update for the period ended 03.31.05 was reviewed and comments provided to TSCI yesterday, 04.06.05. The schedule as submitted reflects project completion September 5, 2005, 31 days beyond the contract completion date. There was discussion regarding increasing manpower and working of extended hours to meet 3a.54b. the contract completion date. It was also stated 05/03/05 TSCI that work in the Mercantile Building must be completed within the same time frame. K. Terry advised that TSCI's schedule update reflecting work through 04.29.05 will be submitted Tuesday, 05.03.05. (04.28.05) 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 131 submittals (including 3b.57 resubmittals) have been received to date. At this 05/05/05 FSY date, one submittal is outstanding. 3c Request For Information Status Review: A review of VCM's RFI log reflects 412 RFI's 3c.57 (including revisions) have been submitted to date. N/A Info There are current) no RFI's outstanding. 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.57 Both of these items have been included in N/A Info revio sly approved change orders. 3d.1 Architect's Supplemental Instructions Fourteen Architect's Supplemental Instructions 3d.1.57 (AS]) have been issued as of this date. Of the 05/06/05 TSCINCM fourteen, 9 are in approved or pending change orders. 5 are awaiting pricing. Page 2 of 6 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTE• Meeting#: 57 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 57 3d.2 Construction Bulletins Twenty six Construction Bulletins have been issued. Of the twenty six, 13 are in previously 3d.2.57 approved or pending change orders. Three 05/06/05 TSCINCM have been superseded, 6 are pending negotiation and 4 are being priced. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders David McBride advised that Change Order No. 3e.1.56 10 is being reserved exclusively for the tenant N/A Info improvements at the Mercantile Building. 3e.2 Proposed Change Orders One hundred twenty two potential change requests have been identified. Of those, 58 3e.2.57 have been incorporated into executed or 05/06/05 TSCINCM pending change orders, 8 have been rejected, 6 are pending negotiation, 33 have been voided, and 17 are pending pricing. 3e.3 Disputed Items 3e.3.54 TSCI has identified nine of the rejected change N/A Info order requests as potential dispute items. 3f Payment Status Review: TSCI's draft Payment Request #14 was 3f.57 reviewed prior to the meeting. TSCI to make 05/03/05 TSCI corrections and submit for processing. 3g Notice Of Non Conformance Status: 3 57 There are no outstanding correction notices at N/A Info g' this date. 3h As Built Status Review: Revisions are being posted on a regular basis 3h.57 and are prerequisite to inspections. N/A Info 3i Safety Items: Safety items are discussed formally at the Weekly Foreman's Meeting held every Tuesday. Those 3i.57 that are observed between meetings are discussed N/A Info and immediately corrected. There are no outstanding safety issues at this time. Page 3 of 6 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTE• Meeting#: 57 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 57 4.0 Testing/Inspection: 4.57 There has been no testing or inspections N/A Info performed since the last meeting. 5.0 New Business: Mercantile Building Interior Renovations: See previous meeting minutes for full discussion. Design concept and final design proposal were approved by the City Council on 02.08.05. Design development is in progress. (02.10.05) S. Park advised that drawings have been sent to the various consultants with submission of plans to the Building Department scheduled for month end. (03.10.05) Plans for the interior renovations were submitted to Building & 5.25b Safety Tuesday,04.05.05. 05/02/05 TSCI Plans for the interior renovations were provided to TSCI on Tuesday,04.12.05 with pricing to be submitted prior to the close of business Monday, 04.25.05 (04.14.05) TSCI's pricing for the tenant improvement work has been received. Following review of TSCI's proposal,additional items of work have been requested. Revised pricing is due from TSCI prior to the close of business Monday, 05.02.05. (04.28.05) Fall prevention points at the balcony level: FSY will review railings required to prevent falls at the balcony level and issue a bulletin reflecting those railings required. Bulletin No. 24 was received from FSY on 02.23.05. Following 5.47b discussion during the meeting,this bulletin requires revision 04/29/05 VCM for type of protection and location. (02.24.05) The response received to RFI 332 indicates that the response also addressed Bulletin No.24. In that questions remain,VCM will follow up with FSY and ENA Group to clarify. (04.28.05) Trench patches @ Fourth Street: D. McBride noted that trench patches in Fourth Street have deteriorated and need to be addressed. TSCI noted that installation of the Muzak conduit was 5.50b expected to begin. TSCI will obtain trench plates in order for 05/06/05 TSCI this work to begin. (03.31.05) TSCI advised that concrete placed for the repair of Fourth Street is scheduled to begin 05.04.05. (04.21.05) Page 4 of 6 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 57 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Decorative benches: Following discussion, it was determined that the City of Temecula will make a decision and provide direction. 57 5.51a 04/29/05 FSY David McBride advised that the City has selected the benches to be used. FSY Architects is determining the layout for the selected benches. 04.21.05 Artesian Fountain: TSCI advised that the fountain will not work properly as designed. Following discussion, it was determined that TSCI will review alternative designs that fall within the budget. Following brief discussion, it was determined that FSY will follow up with the Landscape Architect. (04.07.05) 5.51 b. 04/14/05 FSY David McBride advised that Robert Morris is interested in constructing the fountain. VCM will follow up with Morris to determine whether the fountain can be constructed as designed and solicit other concepts for the required fountain. TSCI advised that it has sent RFP's to a number of local fountain contractors and will forward the information once it is received. (04.21.05) Decking at Mercantile Bldg: Following discussion, it was determined that pressure treated material is 5.51 c. not required and a credit for the pressure treating 03/24/05 TSCI should be submitted since the original plans required pressure treated material. Telephone/data conduits: Bruce Beers advised that some revisions have been made regarding City of 5.56a telephone and data outlet locations. D. McBride o4/28/OS Temecula will review the layout and provide new sketches. Transformer Rack Design: TSCI advised that the required design for the rack to hold the transformer to be wall mounted has not been received. VCM to follow up with FSY and ENA Group. 5.56b VCM participated in a conference call with FSY and ENA 04/29/05 TSCINCM Group regarding this issue. Following conversation during the course of the meeting,TSCI and VCM will determine with Bldg.&Safety whether one of the two entrances to the electrical room can be eliminated thereby alleviating the requirement to stack transformers. Page 5 of 6 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 57 Owner: City of Temecula Project: Old Town Temecula Community Theater These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, _ + ign lure Name: Larry E. Campbell Title: Project Manager Page 6 of 6 VANIR F 503 VANIR r PROGRESS MEETING MINUTES Meeting#: 56 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: April 21, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.B Time: 10:00 a.m. Enclosure: None Attendees: David McBride, City of Bruce Beers, City of Kevin Terry,Tovey Shultz Temecula Temecula Construction, Inc(TSCI) Ed Deleeuw,Tovey Shultz Larry Campbell,Vanir Construction, Inc (TSCI) Construction Mgmt. (VCM) Meeting # Item # Description Due Action 56 1.0 Approval Of Previous Meeting Minutes: 1.56 There were no corrections or additions to the N/A Info Minutes of Meeting No. 55. 2.0 Construction Progress Update: Framing of the fly loft and layout for framing at the audience chamber has continued as has installation of cedar siding at the Classroom Building and construction of Stair No. 5. Scaffolding has been erected for the fly tower and audience chamber. Electrical rough in stage area Scene Shop is ongoing and rough-in of electrical 2.56 and hydraulic lines between the buildings is in N/A Info progress. Plumbing rough in and miscellaneous plumbing pick up work is ongoing. Metal flashing is ongoing and installation of roofing felt at the scene shop and fly tower is complete. The Muzak conduit has been installed in Fourth Street and the planter area on Front St. Construction of the overhang on the west side of the Mercantile Building is in progress. 3.0 Technical Concerns: 3a Schedule Review: Tovey Shultz' 3-week look-ahead schedule was reviewed during the course of the meeting. Exterior siding will continue for the next four weeks as will framing for the fly loft and audience 3a.56a. chamber. Installation of the elevator tower is N/A Info scheduled to begin 04.25.05. Exterior drywall at the Concession Building, Scene Shop and fly tower is scheduled to begin Wednesday, 04.27.05, with lath and plaster scheduled for 05.02.05. Page 1 of 5 VAN 1 R IROGRESS MEETING MINUTES Meeting#: 56 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 56 3a. Schedule Review (Continued) Drywall (one side) is scheduled to begin 05.04.05 as is installation of plywood at the fly tower. Rough 3a.56a electrical inspection is scheduled for 05.06.05 with N/A Info installation of wall insulation to between 05.09.05. TSCI's schedule update for the period ended 03.31.05 was reviewed and comments provided to TSCI yesterday, 04.06.05. The schedule as submitted reflects project completion September 5, 2005, 31 days beyond the contract completion 3a.54b. date. There was discussion regarding increasing N/A Info manpower and working of extended hours to meet the contract completion date. It was also stated that work in the Mercantile Building must be completed within the same time frame. 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 130 submittals (including 3b.56 resubminais) have been received to date. At this N/A Info date, there are no submittals outstanding. 3c Request For Information Status Review: A review of VCM's RFI log reflects 411 RFI's 3c.56 (including revisions) have been submitted to date. 4 04/25/05 FSY RFI's are outstanding. Of the four, only RFI 332 has been outstanding in excess of two weeks. 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.56 Both of these items have been included in N/A Info previously approved change orders. 3d.1 Architect's Supplemental Instructions Fourteen Architect's Supplemental Instructions 3d.1.56 (ASI) have been issued as of this date. Of the 04/28/05 TSCINCM fourteen, 9 are in approved or pending change orders. 5 are awaiting pricing. 55 3d.2 Construction Bulletins Twenty six Construction Bulletins have been issued. Of the twenty six, 13 are in previously 3d.2.55 approved or pending change orders. Three 04/21/05 TSCINCM have been superseded, 6 are pending negotiation and 4 are being priced. Page 2 of 5 VANIR F 503 VAN 1 R •OGRESS MEETING MINUTE• Meeting#: 56 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 56 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders David McBride advised that Change Order No. 3e.1.56 10 is being reserved exclusively for the tenant N/A Info Improvements at the Mercantile Building. 3e.2 Proposed Change Orders One hundred twenty two potential change requests have been identified. Of those, 58 have been incorporated into executed or 3e.2.56 pending change orders, 8 have been rejected, 3 04/29/05 TSCl/VCM are pending negotiation, 33 have been voided, and 20 are pending pricing. 3e.3 Disputed Items TSCI has identified nine of the rejected change 3e.3.54 order requests as potential dispute items. N/A Info 3f Payment Status Review: Payment Request No. 13 is being processed by City of 3f.55 the City of Temecula. 05/04/05 Temecula 3g Notice Of Non Conformance Status: There are no outstanding correction notices at 3g.56 this date. N/A Info 3h As Built Status Review: Revisions are being posted on a regular basis 3h.56 and are prerequisite to inspections. N/A Info 3i Safety Items: Safety items are discussed formally at the Weekly Foreman's Meeting held every Tuesday. Those 3i.56 that are observed between meetings are discussed N/A Info and immediately corrected. There are no outstanding safety issues at this time. 4.0 Testing/Inspection: 4.55 There has been no testing or inspections N/A Info performed this week. Page 3 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 56 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item# Description Due Action 56 5.0 New Business: Mercantile Building Interior Renovations: See previous meeting minutes for full discussion. Design concept and final design proposal were approved by the City Council on 02.08.05. Design development is in progress. (02.10.05) S. Park advised that drawings have been sent to the various 5.25b consultants with submission of plans to the Building 04/25/05 TSCI Department scheduled for month end. (03.10.05) Plans for the interior renovations were submitted to Building& Safety Tuesday, 04.05.05. Plans for the interior renovations were provided to TSCI on Tuesday, 04.12.05 with pricing to be submitted prior to the close of business Monday,04.25.05 04.14.05 Fall prevention points at the balcony level: FSY will review railings required to prevent falls at the balcony level and issue a bulletin reflecting 5.47b those railings required. 02/28/05 FSY Bulletin No.24 was received from FSY on 02.23.05. Following discussion during the meeting,this bulletin requires revision for type of protection and location. 02.24.05 Trench patches @ Fourth Street: D. McBride noted that trench patches in Fourth Street have deteriorated and need to be addressed. 5.50b TSCI noted that installation of the Muzak conduit was OS/06/05 TSCI expected to begin. TSCI will obtain trench plates in order for this work to begin. (03.31.05) TSCI advised that concrete placed for the repair of Fourth Street is scheduled to begin 05.04.05. (04.21.05) Decorative benches: Following discussion, it was determined that the City of Temecula will make a decision and provide direction. 5.51 a 04/29/05 FSY David McBride advised that the City has selected the benches to be used. FSY Architects is determining the layout for the selected benches. 04.21.05 Artesian Fountain: TSCI advised that the fountain will not work properly as designed. Following discussion, it was determined that 5.51 b. TSCI will review alternative designs that fall 04/14/05 FSY within the budget. Following brief discussion, it was determined that FSY will follow up with the Landscape Architect. (04.07.05) Page 4 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 56 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Artesian Fountain: (Continued) David McBride advised that Robert Morris is interested in 05/06/05 VCM constructing the fountain. VCM will follow up with Morris to determine whether the fountain can be constructed as 56 5.51 b designed and solicit other concepts for the required fountain. TSCI advised that it has sent RFP's to a number of local 05/06/05 TSCI fountain contractors and will forward the information once it is received. 04.21.05 Decking at Mercantile Bldg: Following discussion, it was determined that pressure treated material is 5.51 c. not required and a credit for the pressure treating 03/24/05 TSCI should be submitted since the original plans required pressure treated material. Telephone/data conduits: Bruce Beers advised 5.56a that some revisions have been made regarding 04/28/05 City of telephone and data outlet locations. D. McBride Temecula will review the layout and provide new sketches. Transformer Rack Design: TSCI advised that the 5.56b required design for the rack to hold the transformer 04/28/05 VCM to be wall mounted has not been received. VCM to follow up with FSY and ENA Group. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Isign6ture Name: Larry E. Campbell Title: Project Manager Page 5 of 5 VANIR F 503 VANIR 0 PROGRESS MEETING MINUTES Meeting #: 55 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: April 14, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File # 15.13 Time: 10:00 a.m. Enclosure: None Attendees: David McBride, City of Bruce Beers, City of Sean Park, FSY Architects Temecula Temecula (FSY) Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz Larry Campbell,Vanir Construction, Inc(TSCI) Construction, Inc(TSCI) Construction Mgmt. (VCM) Meeting # Item # Description Due Action 55 1.0 Approval Of Previous Meeting Minutes: 1.55 There were no corrections or additions to the N/A Info Minutes of Meeting No. 54. 2.0 Construction Progress Update: Framing of the fly loft and installation of cedar siding at the Dance Studio and Classroom Building continued. Rough in of sub-slab power, lighting, and AN at the Audience Chamber and electrical rough in at the Scene Shop and Classroom 2.55 Building continued over the past week. Rough-in N/A Info for plumbing and fire sprinklers at the Scene Shop is complete and has been inspected by Building & Safety. Concrete for the stage and audience chamber has been completed and installation of the added storm drainage at the Mercantile Building is virtually complete. 3.0 Technical Concerns: 3a Schedule Review: Tovey Shultz' 3-week look-ahead schedule was reviewed during the course of the meeting. Grading and installation of drains for the Mercantile Building will continue through next week. Exterior siding at the Classroom Building, Dance Studio, and Scene Shop will continue for the next two 3a.55a. weeks as will framing for the fly loft and audience N/A Info chamber. Scaffolding will be erected on the interior and exterior of the fly loft and audience chamber next week. Installation of hydraulic lines and electrical feed between building is scheduled to begin Monday, 04.18.05. Installation of the elevator tower is expected to begin 04.25.05. Page 1 of 5 VAN 1 R 'PROGRESS MEETING MINUTES• Meeting#: 55 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 55 3a. Schedule Review (Continued) Rough electrical inspection is tentatively scheduled for Friday, 04.22.05 after which installation of 3a.55a drywall will begin. Installation of exterior drywall N/A Info lath and plaster at the Concession Building is scheduled for Monday 04.25.05. TSCI's schedule update for the period ended 03.31.05 was reviewed and comments provided to TSCI yesterday, 04.06.05. The schedule as submitted reflects project completion September 5, 3a.54b. 2005, 31 days beyond the contract completion N/A Info date. There was discussion regarding increasing manpower and working of extended hours to meet the contract completion date. It was also stated that work in the Mercantile Building must be completed within the same time frame. 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 130 submittals (including resubmittals) have been received to date. At this 3b.55 date, there are two submittals outstanding; both 04/19/05 FSY of which have been outstanding in excess of two weeks with Submittal 65R (Irrigation) the longest outstanding at 35 days. 3c Request For Information Status Review: VCM's RFI log was reviewed during the course of the meeting. 392 RFI's (including revisions) have been submitted to date. 11 RFI's are 3c.55 outstanding. Of the eleven, 2 have been 04/19/05 FSY outstanding in excess of two weeks and 7 were submitted yesterday. RFI 322 requesting carpet colors is the longest outstanding at 42 days. 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.55 Both of these items have been included in N/A Info previously approved change orders. 3d.1 Architect's Supplemental Instructions Thirteen Architect's Supplemental Instructions 3d.1.55 (AS]) have been issued as of this date. Of the 04/21/05 TSCINCM thirteen, 9 are in approved or pending change orders. 4 are awaiting pricing. Page 2 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 55 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 55 3d.2 Construction Bulletins Twenty six Construction Bulletins have been issued. Of the twenty six, 13 are in previously 3d.2.55 approved or pending change orders. Three 04/21/05 TSCINCnA have been superseded, 6 are pending negotiation and 4 are being priced. 3e Change Order/Proposed Change Order Status: 3eA Change Orders 3e.1.55 Change Order No. 9 was signed by TSCI and N/A Info returned to the City for processing. 3e.2 Proposed Change Orders One hundred twelve potential change requests have been identified. Of those, 58 have been 3e.2.54 incorporated into executed or pending change 04/15/05 TSCINCM orders, 8 have been rejected, 2 are pending negotiation, 32 have been voided, and 12 are pending pricing. 3e.3 Disputed Items 3e.3.54 TSCI has identified nine of the rejected change N/A Info order requests as potential dispute items. 3f Payment Status Review: 3f.55 Payment Request No. 13 is being processed by 05/04/05 City of the City of Temecula. Temecula 3g Notice Of Non Conformance Status: 3 55 There are no outstanding correction notices at N/A Info S this date. 3h As Built Status Review: Revisions are being posted on a regular basis 3h.55 and are prerequisite to inspections. N/A Info 3i Safety Items: Safety items are discussed formally at the Weekly Foreman's Meeting held every Tuesday. Those 3i.54 that are observed between meetings are discussed N/A l Info and immediately corrected. There are no outstanding safety issues at this time. 4.0 Testing/Inspection- Inspection of underground electrical and rebar at 4.55 the stage area and audience chamber was N/A Info conducted by Bldg. & Safety this week. Page 3 of 5 VANIR F 503 VANIR PROGRESS MEETING MINUTES• Meeting#: 55 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 55 5.0 New Business: Mercantile Building Interior Renovations: See previous meeting minutes for full discussion. Design concept and final design proposal were approved by the City Council on 02.08.05. Design development is in progress. (02.10.05) S. Park advised that drawings have been sent to the various 5.25b consultants with submission of plans to the Building 04/25/05 TSCI Department scheduled for month end. (03.10.05) Plans for the interior renovations were submitted to Building& Safety Tuesday, 04.05.05. Plans for the interior renovations were provided to TSCI on Tuesday,04.19.05 with pricing to be submitted prior to the close of business Monday,04.25.05 04.14.05 Fall prevention points at the balcony level: FSY will review railings required to prevent falls at the balcony level and issue a bulletin reflecting those railings required. 5.47b 02/28/05 FSY Bulletin No.24 was received from FSY on 02.23.05. Following discussion during the meeting,this bulletin requires revision for type of protection and location. 02.24.05 Trench patches @ Fourth Street: D. McBride noted that trench patches in Fourth Street have 5.50b deteriorated and need to be addressed. 04/04/05 TSCI TSCI noted that installation of the Muzak conduit was expected to begin. TSCI will obtain trench plates in order for this work to begin. 03.31.05 Decorative benches: Following discussion, it 5.51a was determined that the City of Temecula will 03/24/05 City of make a decision and provide direction. Temecula Artesian Fountain: TSCI advised that the fountain will not work properly as designed. Following discussion, it was determined that 5.51b. TSCI will review alternative designs that fall 04/14/05 FSY within the budget. Following brief discussion, it was determined that FSY will follow up with the Landscape Architect. (04.07.05) Decking at Mercantile Bldg: Following discussion, it was determined that pressure 5.51c. treated material is not required and a credit for 03/24/05 TSCI the pressure treating should be submitted since the original plans required pressure treated material. Page 4 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 55 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Framing for smoke hatch: FSY noted that the framing for the smoke hatch extends above the peak of the roof at the fly loft. Following 55 5.54b discussion it was determined that the framing N/A Info will be lowered. FSY will provide a revise detail. ASI 13 was issued Tuesday,04.12.05. 04.14.05 Early Occupancy: There was discussion regarding early occupancy of portions of the project by theater technical staff. It was determined that permanent equipment can not 5.54c be moved into the project prior to receipt of the N/A Info Certificate of Occupancy but technical staff working within the project will be accommodated in so far as possible without interruption to the contractors activities. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, IS ig lure Name: Larry E. ampt ell Title: Project Manager Page 5 of 5 VANIR F 503 VANIR PROGRESS MEETING MINUTES Meeting#: 54 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: March 31, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.13 Time: 10:00 a.m. Enclosure: None Attendees: David McBride, City of Bruce Beers, City of Arturo Yanez, FSY Architects Temecula Temecula (FSY) Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz Larry Campbell,Vanir Construction, Inc (TSCI) Construction, Inc(TSCI) Construction Mgmt. (VCM) Meeting # Item # Description Due Action 54 1.0 Approval Of Previous Meeting Minutes: 1.54 There were no corrections or additions to the N/A Info Minutes of Meeting No. 53. 2.0 Construction Progress Update: Roof sheathing for the Scene Shop, framing of the fly loft and installation of cedar siding at the Dance Studio and Classroom Building continued. Rough in of sub-slab power, lighting, and A/V at the Audience Chamber and electrical rough in at the Scene Shop and Classroom Building continued over the past week. Rough-in for plumbing and fire Info 2.54 sprinklers at the Scene Shop is essentially N/A complete. Rigid insulation has been installed at the roof of the Scene Shop and installation of vapor barrier at the Classroom Building and north wall of the Scene Shop is complete. Installation of rebar and preparation for concrete for the stage and audience chamber has been ongoing. 3.0 Technical Concerns: 3a Schedule Review: Tovey Shultz' 3-week look-ahead schedule was reviewed during the course of the meeting. Electrical underground rough in for slabs is expected to be complete tomorrow and concrete 3a.54a. for the stage slab and ramps in the audience N/A Info chamber will be complete tomorrow. Concrete for the audience chamber slab is scheduled for Tuesday, 04.12.05. Grading and installation of drains for the Mercantile Building will continue through next week Page 1 of 6 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 54 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 54 3a. Schedule Review (Continued) Framing inspection and electrical rough in inspections are currently scheduled for next Wednesday. Wall insulation and exterior drywall 3a.54a are scheduled to begin Monday, 04.18.05 and lath N/A Info and plaster at the Concession Building is scheduled for Monday 04.25.05. TSCI's schedule update for the period ended 03.31.05 was reviewed and comments provided to TSCI yesterday, 04.06.05. The schedule as submitted reflects project completion September 5, 2005, 31 days beyond the contract completion 3a.54b. date. There was discussion regarding increasing N/A Info manpower and working of extended hours to meet the contract completion date. It was also stated that work in the Mercantile Building must be completed within the same time frame. 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 130 submittals (including resubmittals) have been received to date. At this 3b.54 date, there are four submittals outstanding. Of 04/12/05 FSY the fours, two have been outstanding in excess of two weeks with Submittal 65R (Irrigation) the longest outstanding at 28 days. 3c Request For Information Status Review: VCM's RFI log was reviewed during the course of the meeting. 386 RFI's (including revisions) have been submitted to date. 6 RFI's are outstanding. Of the six, 4 have been outstanding in excess of 3c.54 two weeks. RFI 322 requesting carpet colors is 04/11/05 FSY the longest outstanding at 35 days. RFI Nos. 319R (Detail relating to fire rated corridors) and 335 (Details for rigging beams) as being critical that were identified last week as being critical by TSCI remain outstanding. 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.54 Both of these items have been included in N/A Info previously approved change orders. Page 2 of 6 VANIR F 503 VAN 1 R IROGRES MEETING MINUTES• Meeting#: 54 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 54 3d.1 Architect's Supplemental Instructions Twelve Architect's Supplemental Instructions (ASI) have been issued as of this date. Of the 3d.1.54 twelve, 8 are in approved or pending change 04/11/05 TSCINCM orders. 1 reflects corrective work required and 3 are awaiting pricing. 3d.2 Construction Bulletins Twenty five Construction Bulletins have been issued. Of the twenty five, 13 are in previously 3d.2.54 approved or pending change orders. Three 04/13/05 TSCINCM have been superseded, 4 are pending negotiation and 5 are being priced. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders 3e.1.54 Change Order No. 9 was mailed to TSCI for 04/11/05 TSCI signature Tuesday, 04.05.05. 3e.2 Proposed Change Orders One hundred twelve potential change requests have been identified. Of those, 58 have been 3e.2.54 incorporated into executed or pending change 04/15/05 TSCINCM orders, 8 have been rejected, 2 are pending negotiation, 32 have been voided, and 12 are pending pricing. 3e.3 Disputed Items 3e.3.54 TSCI has identified nine of the rejected change order requests as potential dispute items. N/A Info 3f Payment Status Review: TSCI's draft Payment Request No. 13 was reviewed on Monday, 03.28.05. TSCI to make corrections and submit for processing. City of 3f.53 05/04/05 Temecula Payment Request No. 13 was forwarded to the City of Temecula for processing Monday,04.04.05 3g Notice Of Non Conformance Status: There are no outstanding correction notices at 3g.54 this date. N/A Info Page 3 of 6 VANIR F 503 VAN 1 R VROGRESS MEETING MINUTES Meeting#: 54 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 54 3h As Built Status Review: Revisions are being posted on a regular basis 3h.54 and are prerequisite to inspections. N/A Info 3i Safety Items: Safety items are discussed formally at the Weekly 3i.54 Foreman's Meeting held every Tuesday. There are NIA Info no outstanding safely issues at this time. 4.0 Testing/Inspection: Inspection of underground electrical at the stage 4.54 area and audience chamber was conducted by N/A Info Bldg. & Safety this week. 5.0 New Business: Mercantile Building Interior Renovations: See previous meeting minutes for full discussion. Design concept and final design proposal were approved by the City Council on 02.08.05. Design development is in progress. (02.10.05) 5.25b N/A Info S. Park advised that drawings have been sent to the various consultants with submission of plans to the Building Department scheduled for month end. (03.10.05) Plans for the interior renovations were submitted to Building &Safety Tuesday,04.05.05. Fall prevention points at the balcony level: FSY will review railings required to prevent falls at the balcony level and issue a bulletin reflecting 5.47b those railings required. 02/28/05 FSY Bulletin No.24 was received from FSY on 02.23.05. Following discussion during the meeting,this bulletin requires revision for type of protection and location. 02.24.05 Counter height at Concession: See previous meeting minutes for full discussion. TSCI questioned FSY's response to RFI 336. Following discussion,TSCI will follow up with Cookson Door to determine whether or not a price increase will be incurred by extending the door 8"following which a revised RFI response 5.50a will be provided lowering the entire counter. (03.31.05) N/A Info Based upon the price for extending the door, it was decided that the head of the opening will be dropped to maintain the 5'-0" clear opening and the roll down door will remain unchanged. (04.07.05) Page 4 of 6 VANIR F 503 VAN 1 R IROGRESS MEETING MINUTES Meeting#: 54 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 54 5.0 New Business: (Continued) Trench patches @ Fourth Street: D. McBride noted that trench patches in Fourth Street have 5.50b deteriorated and need to be addressed. 04/04/05 TSCI TSCI noted that installation of the Muzak conduit was expected to begin. TSCI will obtain trench plates in order for this work to begin. 03.31.05 Decorative benches: Following discussion, it City of 5.51a was determined that the City of Temecula will 03/24/05 Temecula make a decision and provide direction. Artesian Fountain: TSCI advised that the fountain will not work properly as designed. Following discussion, it was determined that 5.51b. TSCI will review alternative designs that fall 04/14/05 FSY within the budget. Following brief discussion, it was determined that FSY will follow up with the Landscape Architect. 04.07.05 Decking at Mercantile Bldg: TSCI noted that Bldg. & Safety Inspector, Bob Henderson, advised that framing member within 6" of soil are to be pressure treated. In that the framing members are above 6", TSCI asked if pressure 5.51c. treated material is necessary. Following 03/24/05 TSCI discussion, it was determined that pressure treated material is not required and a credit for the pressure treating should be submitted since the original plans required pressure treated material. Flashing at Gable Ends of Dance Studio: FSY 5.54a confirmed that no flashing is required at the N/A Info gable ends of the Dance Studio where siding changes from horizontal to vertical. Framing for smoke hatch: FSY noted that the framing for the smoke hatch extends above the 5.54b peak of the roof at the fly loft. Following 04/11/05 FSY discussion it was determined that the framing will be lowered. FSY will provide a revise detail. Early Occupancy: There was discussion regarding early occupancy of portions of the project by theater technical staff. It was determined that permanent equipment can not 5.54c be moved into the project prior to receipt of the N/A Info Certificate of Occupancy but technical staff working within the project will be accommodated in so far as possible without interruption to the contractors activities. Page 5 of 6 VANIR F 503 VAN 1 R VROGRESS MEETING MINUTE Meeting#: 54 Owner: City of Temecula Project: Old Town Temecula Community Theater These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, 1� i ature Name: Larry E. Campbell Title: Project Manager Page 6 of 6 VANIR F 503 VANIR 0 PROGRESS MEETING MINUTES Meeting#: 53 Owner. City of Temecula Project: Old Town Temecula Community Theater Date: March 31, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.B Time: 10:00 a.m. Enclosure: None Attendees: David McBride, City of Bruce Beers,City of Steve Tovey,Tovey Shultz Temecula Temecula Construction, Inc (TSCI) Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz Larry Campbell,Vanir Construction, Inc(TSCI) Construction, Inc(TSCI) Construction Mgmt. (VCM) Meeting # Item # Description Due Action 53 1.0 Approval Of Previous Meeting Minutes: 1.53 There were no corrections or additions to the N/A Info Minutes of Meeting No. 52. 2.0 Construction Progress Update: Framing for the Scene Shop and installation of cedar siding at the Restroom/Concession Building continued. Rough in of sub-slab power, lighting, and AN at the Audience Chamber and electrical rough in at the Scene Shop and Classroom Building continued over the past week. Rough-in for plumbing and fire sprinklers at the Scene Shop Info 2.53 and gas piping at the Classroom, Concession, and N/A Restroom Building is ongoing. Installation of vapor barrier is in progress at the Classroom Building and installation of siding for the Dance Studio and Classroom Building is beginning today. Installation of slab edge form and setting up for slab concrete placement at the stage area and audience chamber is in progress. 3.0 Technical Concerns: 3a Schedule Review: Tovey Shultz' 3-week look-ahead schedule was reviewed during the course of the meeting. Rigid insulation for the Scene Shop roof is scheduled for tomorrow. Framing for the north wall of the fly 3a.53a. tower and installation of siding will continue. N/A Info Underground electrical rough-in for interior slabs will be essentially complete tomorrow. Rough-in of electrical, plumbing, fire sprinkler and HVAC for the Scene Shop will continue. Installation of exterior vapor barrier will continue through next week. Page 1 of 5 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 53 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 53 3a. Schedule Review (Continued) Framing and rough electrical inspections are tentatively scheduled for mid to late next week. 3a.53a Similarly, concrete for the stage and audience N/A Info chamber slabs is tentatively scheduled for late next week. TSCI's schedule update for the period ended 02.28.05 will be submitted early next week. (03.03.05) TSCI's schedule update for the period through March 2, 2005 was received and is being reviewed. (03.03.05) 3a.50b. Schedule review comments are expected tomorrow and will be 03/31/05 TSCI forwarded to TSCI. (03.10.05) VCM review comments were forwarded to TSCI yesterday, 03.23.05 with required corrections noted. (03.24.05) 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 126 submittals (including resubmittals) have been received to date. At this date, there are two submittals outstanding. Submittal 65R (Irrigation) has been outstanding for two weeks. Questions regarding two items in 3b.53 this submittal were forwarded to the City of 03/30/05 FSY Temecula for clarification during the course of the meeting. Two copies of the irrigation submittal were provided to the City of Temecula(TCSD)for review. (03.31.05) 3c Request For Information Status Review: VCM's RFI log was reviewed during the course of the meeting. 382 RFI's (including revisions) have been submitted to date. 7 RFI's are outstanding. Of the seven, 4 have been outstanding in 3c.53 excess of two weeks. RFI 320 requesting 04/04/05 FSY details for waterproofing the telephone closet is the longest outstanding at 37 days. TSCI also identified RFI Nos. 319R (Detail relating to fire rated corridors) and 335 (Details for rigging beams) as being critical. 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.53 Both of these items have been included in N/A Info previously approved change orders. Page 2 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 53 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 53 3d.1 Architect's Supplemental Instructions Twelve Architect's Supplemental Instructions (ASI) have been issued as of this date. Of the 3d.1.53 twelve, 8 are in approved or pending change 04/06/05 TSCINCM orders. 1 reflects corrective work required and 3 are awaiting pricing. 3d.2 Construction Bulletins Twenty four Construction Bulletins have been issued. Of the twenty four, 10 are in previously 3d.2.53 approved or pending change orders. Three 04/06/05 TSCINCM have been superseded, 6 are pending negotiation and five are being priced. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order No. 9 incorporating 12 change order requests has been drafted and forwarded to the City of Temecula for review and 3e.1.53 processing. 04/07/05 City Temecula CO 9 has been reviewed by D. McBride and will be mailed to TSCI for signature next week. 03.31.05 3e.2 Proposed Change Orders One hundred eleven potential change requests have been identified. Of those, 50 have been 3e.2.52 incorporated into executed or pending Change 04/08/05 TSCINCM Orders, 7 have been rejected, 16 are pending negotiation, 30 have been voided, and 8 are pending pricing. 3e.3 Disputed Items 3e.3.46 TSCI has identified six of the rejected change N/A Info order requests as potential dispute items. 3f Payment Status Review: TSCI's draft Payment Request No. 13 was 3f.53 reviewed on Monday, 03.28.05. TSCI to make 04/01/05 TSCI corrections and submit for processing. 3g Notice Of Non Conformance Status: There are no outstanding correction notices at 3g.53 this date. N/A Info Page 3 of 5 VANIR F 503 VAN 1 R •PROGRESS MEETING MINUTES• Meeting#: 53 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 53 3h As Built Status Review: 3h.53 Revisions are being posted on a regular basis and are prerequisite to inspections. N/A Info 3i Safety Items: Safety items are discussed formally at the Weekly 3i.53 Foreman's Meeting held every Tuesday. There are N/A Info no outstanding safety issues at this time. 4.0 Testing/Inspection: Inspection of underground electrical at the stage 4.53 area and audience chamber was conducted by N/A Info Bldg. & Safety this week. 5.0 New Business: Mercantile Building Interior Renovations: See previous meeting minutes for full discussion. Design concept and final design proposal were approved by the City Council on 02.08.05. Design development is in 5.25b progress. (02.10.05) 03/31/05 FSY S. Park advised that drawings have been sent to the various consultants with submission of plans to the Building Department scheduled for month end. 03.10.05 Fall prevention points at the balcony level: FSY will review railings required to prevent falls at the balcony level and issue a bulletin reflecting 5.47b those railings required. 02/28/05 FSY Bulletin No. 24 was received from FSY on 02.23.05. Following discussion during the meeting,this bulletin requires revision for type of protection and location. 02.24.05 Counter height at Concession: TSCI questioned whether the counter height at the Concession Bldg (currently shown at 3'-6") should be at 2'- 10" to meet ADA requirements. Following discussion, it was determined that this issue will be raised with the Building Inspector. Following discussion, Building & Safety Inspector Bob 5.50a Henderson advised that the counters should be at 2'-10"to 04/04/05 TSCI comply with ADA requirements. (03.17.05) TSCI questioned FSY's response to RFI 336. Following discussion,TSCI will follow up with Cookson Door to determine whether or not a price increase will be incurred by extending the door 8" following which a revised RFI response will be provided lowering the entire counter. 03.31.05 Page 4 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 53 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 53 5.0 New Business: (Continued) Trench patches @ Fourth Street: D. McBride noted that trench patches in Fourth Street have deteriorated and need to be addressed. 5.50b 04/04/05 TSCI TSCI noted that installation of the Muzak conduit was expected to begin. TSCI will obtain trench plates in order for this work to begin. 03.31.05 Decorative benches: Following discussion, it 5.51a was determined that the City of Temecula will 03/24/05 City of make a decision and provide direction. Temecula Artesian Fountain: TSCI advised that the fountain will not work properly as designed. 5.51b. Following discussion, it was determined that 03/24/05 TSCI TSCI will review alternative designs that fall within the budget. Decking at Mercantile Bldg: TSCI noted that Bldg. & Safety Inspector, Bob Henderson, advised that framing member within 6" of soil are to be pressure treated. In that the framing members are above 6", TSCI asked if pressure 5.51c. treated material is necessary. Following 03/24/05 TSCI discussion, it was determined that pressure treated material is not required and a credit for the pressure treating should be submitted since the original plans required pressure treated material. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, g ure Name: Larry E. ampbell Title: Project Manager Page 5 of 5 VANIR F 503 VANIR 0 9 PROGRESS MEETING MINUTES Meeting #: 52 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: March 24, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File # 15.6 Time: 10:00 a.m. Enclosure: None Attendees: David McBride, City of Bruce Beers, City of Temecula Temecula Martin Betz, City of Temecula Ed Deleeuw,Tovey Shultz Kevin Terry, Tovey Shultz Sean Park, FSY Architects Larry Campbell,Vanir Construction, Inc (TSCI) Construction, Inc(TSCI) (FSY) Construction Mgmt. (VCM) Meeting # Item # Description Due Action 52 1.0 Approval Of Previous Meeting Minutes: 1.52 There were no corrections or additions to the N/A Info Minutes of Meeting No. 51. 2.0 Construction Progress Update: Framing for the Scene Shop continued and the installation of cedar siding at the Restroom/Concession Building began today. Rough in of sub-slab power, lighting, and AN at the Audience Chamber is in progress and electrical rough in at the Scene Shop has begun. Hollow metal door frame installation has continued at the Classroom Building and Scene Shop. Rough-in for Info 2.52 plumbing at the Scene Shop and gas piping at the N/A Classroom, Concession, and Restroom Building is in progress. CMU walls have been grouted and some wall backfill has been accomplished. Vapor barrier and flashing have been installed the Concession/Restroom Building and framing for the stage is in progress. Installation of lightweight concrete for the Classrooms in presently in progress. 3.0 Technical Concerns: 3a Schedule Review: Tovey Shultz' 3-week look-ahead schedule was reviewed during the course of the meeting. Framing for the Scene Shop and installation of 3a.52a. siding will continue. Underground electrical rough- N/A Info in for interior slabs will continue through the end of next week. Rough-in of electrical and plumbing for the Scene Shop will continue and HVAC at the Scene Shop is scheduled to begin Monday, 03/28. Page 1 of 5 VAN 1 R •OGRESS MEETING MINUTES• Meeting#: 52 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 52 3a. Schedule Review (Continued) Framing inspection is tentatively scheduled for Wednesday, 03.30.05 and rough electrical 3a.52a inspection for 03.31.05. Drilling for the elevator N/A Info cylinder is scheduled for Monday, 03.28.05 and concrete for the stage area tentatively scheduled for Friday, 04.01.05. TSCI's schedule update for the period ended 02.28.05 will be submitted early next week. (03.03.05) TSCI's schedule update for the period through March 2, 2005 was received and is being reviewed. (03.03.05) 3a.50b. Schedule review comments are expected tomorrow and will be 03/31/05 TSCI forwarded to TSCI. (03.10.05) VCM review comments were forwarded to TSCI yesterday, 03.23.05 with required corrections noted. (03.24.05) 31b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 126 submittals (including resubmittals) have been received to date. At this date, there are two submittals outstanding. 3b.52 Submittal 65R (Irrigation) has been outstanding 03/30/05 FSY for two weeks. Questions regarding two items in this submittal were forwarded to the City of Temecula for clarification during the course of the meeting. 3c Request For Information Status Review: VCM's RFI log was reviewed during the course of the meeting. 380 RFI's (including revisions) have been submitted to date. 9 RFI's are outstanding. 3c.52 Of the nine, 3 have been outstanding in excess 03/30/05 FSY of two weeks. RFI 320 requesting details for waterproofing the telephone closet is the longest outstanding at 31 days. 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.52 Both of these items have been included in N/A Info previously approved change orders. 3d.1 Architect's Supplemental Instructions Twelve Architect's Supplemental Instructions (ASI) have been issued as of this date. Of the 3d.1.52 twelve, 8 are in approved or pending change 03/31/05 TSCl/VCM orders. 1 reflects corrective work required and 3 are awaiting pricing. Page 2 of 5 VANIR r 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 52 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 52 3d.2 Construction Bulletins Twenty four Construction Bulletins have been issued. Of the twenty four, 10 are in previously 3d.2.52 approved or pending change orders. Three 03/31/05 TSCINCM have been superseded, 1 is pending A/E revision and nine are being priced. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order No. 9 incorporating 12 change order requests has been drafted and forwarded City of 3e.1.52 to the City of Temecula for review and 03/31/05 Temecula processing. 3e.2 Proposed Change Orders One hundred eleven potential change requests have been identified. Of those, pricing for 71 has been submitted. Of the 71 submitted, 53 have been incorporated into executed or pending Change Orders, 7 have been rejected, 3e.2.52 4 have been rescinded and 7 are pending 03/31/05 TSCINCM negotiation. 26 of the 109 have been voided and 14 of the 109 potential changes are pending pricing. 3e.3 Disputed Items TSCI has identified six of the rejected change 3e.3.46 order requests as potential dispute items. N/A Info 3f Payment Status Review: 3f.50 TSCI's Payment Request No. 12 is being 04/04/05 City of processed by the City of Temecula. Temecula 3g Notice Of Non Conformance Status: 3 51 There are no outstanding correction notices at N/A Info g this date. 3h As Built Status Review: Revisions are being posted on a regular basis 3h.51 and are prerequisite to inspections. N/A Info Page 3 of 5 VANIR F 503 VAN 1 R •OGRESS MEETING MINUTES• Meeting#: 52 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 52 3i Safety Items: Safety items are discussed formally at the Weekly 3i.52 Foreman's Meeting held every Tuesday. There are N/A Info no outstanding safety issues at this time. 4.0 Testing/Inspection: Kleinfelder has been on site during the past 4.52 week for grout inspection. N/A Info 5.0 New Business: Mercantile Building Interior Renovations: See previous meeting minutes for full discussion. Design concept and final design proposal were approved by 5.25b the City Council on 02.08.05. Design development is in 03/31/05 FSY progress. (02.10.05) S. Park advised that drawings have been sent to the various consultants with submission of plans to the Building Department scheduled for month end. 03.10.05 Fall prevention points at the balcony level: FSY will review railings required to prevent falls at the balcony level and issue a bulletin reflecting 5.47b those railings required. 02/28/05 FSY Bulletin No.24 was received from FSY on 02.23.05. Following discussion during the meeting,this bulletin requires revision for type of protection and location. 02.24.05 Counter height at Concession: TSCI questioned whether the counter height at the Concession Bldg (currently shown at 3'-6") should be at 2'- 10" to meet ADA requirements. Following 5.50a discussion, it was determined that this issue will 03/24/05 FSY be raised with the Building Inspector. Following discussion, Building&Safety Inspector Bob Henderson advised that the counters should be at T-10" to comply with ADA requirements. 03.17.05 Trench patches @ Fourth Street: D. McBride 5.50b noted that trench patches in Fourth Street have 03/14/05 TSCI deteriorated and need to be addressed. Decorative benches: Following discussion, it 5.51a was determined that the City of Temecula will 03/24/05 City of make a decision and provide direction. Temecula Artesian Fountain: TSCI advised that the fountain will not work properly as designed. 5.51b. Following discussion, it was determined that 03/24/05 TSCI TSCI will review alternative designs that fall within the budget. Page 4 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 52 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 52 5.0 New Business: (Continued) Decking at Mercantile Bldg: TSCI noted that Bldg. & Safety Inspector, Bob Henderson, advised that framing member within 6" of soil are to be pressure treated. In that the framing members are above 6", TSCI asked if pressure 5.51c. treated material is necessary. Following 03/24/05 TSCI discussion, it was determined that pressure treated material is not required and a credit for the pressure treating should be submitted since the original plans required pressure treated material. Siding Joints: TSCI noted that the drawings indicate that the cedar siding members butt together in a straight line. Concern was expressed regarding the potential for leaks resulting from this installation. It was noted that with changes in weather, the joints will open due to shrinkage of the cedar and that the material 5.51d will have a tendency to warp and cup. TSCI N/A Info questioned whether a t-flashing should be installed at the butt joints. VCM will follow up with FSY to ascertain the design intent. Following several discussions with FSY it was determined at siding will be butted without flashing with a 1/8 inch gap at the butt joint. 03.24.05 Utilities to Mercantile Bldg: VCM questioned whether or not water and gas stub-outs to the Mercantile Building are still required given the new use of the space. Following discussion, it 5.51e was determined that these utility stub-outs will N/A Info be installed. Pricing for installation of gas and water to the Mercantile Building is included in Change Order No.9 03.24.05 These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. /n the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, i/ �g ure Name: Larry E. Campbell Title: Project Manager Page 5 of 5 VANIR F 503 VANIR 0 0 PROGRESS MEETING MINUTES Meeting#: 51 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: March 17, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.13 Time: 10:00 a.m. Enclosure: None Attendees: David McBride, City of Bruce Beers, City of Steve Tovey,Tovey Shultz Temecula Temecula Construction, Inc. (TSCI) Ed Deleeuw,Tovey Shultz Kevin Terry,Tovey Shultz Larry Campbell,Vanir Construction, Inc(TSCI) Construction, Inc(TSCI) Construction Mgmt. (VCM) Meeting # Item # Description Due Action 51 1.0 Approval Of Previous Meeting Minutes: 1.51 There were no corrections or additions to the N/A Info Minutes of Meeting No. 50. 2.0 Construction Progress Update: Framing for the Scene Shop and Corridor 113 continued as has the installation of tongue and groove sheathing at the Restroom/Concession Building. Rough in of sub-slab power, lighting, and AN at the Stage Area has continued Hollow metal door frames are being installed at the Restroom, Info 2.51 Concession, and Classroom Buildings. Installation N/A of gas and water piping between buildings is in progress with Building Department inspection scheduled for later today. Backfill of walls, grading, and removal of excess dirt are in progress and grouting of CMU walls at the donor and dancer walls is in progress. 3.0 Technical Concerns: 3a Schedule Review: Tovey Shultz' 3-week look-ahead schedule was reviewed during the course of the meeting. Framing for the Scene Shop and Corridor 113 will continue through the next week as will the installation of hollow metal door frames. 3a.51 a. Underground electrical rough-in for interior slabs N/A Info will continue through the end of next week. Concrete for the orchestra pit slab and ramp walls is scheduled for tomorrow. Rough-in of electrical, plumbing, and HVAC at the Scene Shop is scheduled to begin Monday, 03/21 and continue for the next two weeks. Page 1 of 5 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 51 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 51 3a. Schedule Review (Continued) Metal flashing at the roofs is scheduled to begin Monday, 03.21.05 and continue through the week. 3a.50a Installation of exterior vapor barrier is scheduled to N/A Info begin Monday, 03.21.05 to be followed by the installation of wall insulation. TSCI's schedule update for the period ended 02.28.05 will be submitted early next week. (03.03.05) TSCI's schedule update for the period through March 2, 2005 3a.50b. was received and is being reviewed. (03.03.05) 03/11/OS VCM Schedule review comments are expected tomorrow and will be forwarded to TSCI. 03.10.05 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 125 submittals (including 3b.51 resubmittals) have been received to date. As this 03/23/05 FSY date, there are four submittals outstanding all of which have been outstanding less than two weeks. 3c Request For Information Status Review: VCM's RFI log was reviewed during the course of the meeting. 372 RFI's (including revisions) have been submitted to date. 10 RFI's are 3c.51 outstanding. Of the ten, 4 have been 03/23/05 FSY outstanding in excess of two weeks. RFI 296 requesting details for display cases is the longest outstanding at 66 days. 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.51 Both of these items have been included in N/A Info previously approved change orders. 3d.1 Architect's Supplemental Instructions Twelve Architect's Supplemental Instructions (ASI) have been issued as of this date. Of the 3d.1.51 twelve, 8 are in approved or pending change 03124/05 TSCINCM orders. 1 reflects corrective work required and 3 are awaiting pricing. 3d.2 Construction Bulletins Twenty four Construction Bulletins have been issued. Of the twenty four, 10 are in previously 3d.2.51 approved or pending change orders. Three 3/25/05 TSCINCM have been superseded, 1 is pending A/E revision and nine are being priced. Page 2 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTE Meeting#: 51 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 51 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order No. 8 reflecting payment for costs 3e.1.49 incurred by B&A Construction for channel work N/A Info has been executed by TSCI and the City of Temecula. 3e.2 Proposed Change Orders One hundred nine potential change requests have been identified. Of those, pricing for 69 has been submitted. Of the 69 submitted, 51 have been incorporated into executed or 3e.2.51 pending Change Orders, 7 have been rejected, 03/25/05 TSCINCM 4 have been rescinded and 7 are pending negotiation. 26 of the 109 have been voided and 14 of the 109 potential changes are pending pricing. 3e.3 Disputed Items TSCI has identified six of the rejected change 3e.3.46 order requests as potential dispute items. N/A Info 3f Payment Status Review: 3f.50 TSCI's Payment Request No. 12 is being 04/04/05 City of processed by the City of Temecula. Temecula 3g Notice Of Non Conformance Status: 3 51 There are no outstanding correction notices at N/A Info g this date. 3h As Built Status Review: Revisions are being posted on a regular basis 3h.51 and are prerequisite to inspections. N/A Info 50 31 Safety Items: Safety items are discussed formally at the Weekly 3i.50 Foreman's Meeting held every Tuesday. There are N/A Info no outstanding safety issues at this time. 4.0 Testing/Inspection: Kleinfelder has been on site during the past 4.50 week for masonry inspection. N/A Info Page 3 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 51 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 51 5.0 New Business: Mercantile Building Interior Renovations: See previous meeting minutes for full discussion. Design concept and final design proposal were approved by 5.25b the City Council on 02.08.05. Design development is in 03/31/05 FSY progress. (02.10.05) S. Park advised that drawings have been sent to the various consultants with submission of plans to the Building Department scheduled for month end. 03.10.05 Fall prevention points at the balcony level: FSY will review railings required to prevent falls at the balcony level and issue a bulletin reflecting 5.47b those railings required. 02/28/05 FSY Bulletin No.24 was received from FSY on 02.23.05. Following discussion during the meeting,this bulletin requires revision for type of protection and location. 02.24.05 Counter height at Concession: TSCI questioned whether the counter height at the Concession Bldg (currently shown at T-6") should be at 2'- 10" to meet ADA requirements. Following 5.50a discussion, it was determined that this issue will 03/24/05 FSY be raised with the Building Inspector. Following discussion, Building &Safety Inspector Bob Henderson advised that the counters should be at T-10" to comply with ADA requirements. 03.17.05 Trench patches @ Fourth Street: D. McBride 5.50b noted that trench patches in Fourth Street has 03/14/05 TSCI deteriorated and need to be addressed. Decorative benches: Following discussion, it City of 5.51a was determined that the City of Temecula will 03/24/05 Temecula make a decision and provide direction. . Artesian Fountain: TSCI advised that the fountain will not work properly as designed. 5.51 b. Following discussion, it was determined that 03/24/05 TSCI TSCI will review alternative designs that fall within the budget. Decking at Mercantile Bldg: TSCI noted that Bldg. & Safety Inspector, Bob Henderson, advised that framing member within 6" of soil are to be pressure treated. In that the framing members are above 6", TSCI asked if pressure 5.51c. treated material is necessary. Following 03/24/05 TSCI discussion, it was determined that pressure treated material is not required and a credit for the pressure treating should be submitted since the original plans required pressure treated material. Page 4 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 51 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 51 5.0 New Business: (Continued) Siding Joints: TSCI noted that the drawings indicate that the cedar siding members butt together in a straight line. Concern was expressed regarding the potential for leaks resulting from this installation. It was noted that 5.51d with changes in weather, the joints will open due 03/18/05 VCM to shrinkage of the cedar and that the material will have a tendency to warp and cup. TSCI questioned whether a t-flashing should be installed at the butt joints. VCM will follow up with FSY to ascertain the design intent. Utilities to Mercantile Bldg: VCM questioned whether or not water and gas stub-outs to the 5.51e Mercantile Building are still required given the N/A Info new use of the space. Following discussion, it was determined that these utility stub-outs will be installed. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, atur� Name: Larry E. Campbell Title: Project Manager Page 5 of 5 VANIR F 503 VANIR • R PROGRESS MEETING MINUTES Meeting#: 50 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: March 10, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.13 Time: 10:00 a.m. Enclosure: None Attendees: David McBride, City of Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz Temecula Construction, Inc(TSCI) Construction, Inc(TSCI) Sean Park, FSY Architects Larry Campbell,Vanir (FSY) Construction Mgmt. (VCM) Meeting # Item # Description Due Action 50 1.0 Approval Of Previous Meeting Minutes: 1.50 There were no corrections or additions to the N/A Info Minutes of Meeting No. 49. 2.0 Construction Progress Update: Framing for the Scene Shop has continued and framing for Corridor 113 is in progress. Installation of the tongue and groove sheathing at the Restroom/Concession Building overhang is in progress. The rough in of power, lighting, and fire alarm at the Classroom Building has continued and excavation for sub-slab electrical at the stage area began today. Rigid insulation has been installed at Info 2.50 the Fly loft, plywood doubled and roofing felt is N/A scheduled to begin tomorrow. Built-up roofing has been installed at the Classroom, Restroom, and Concession Buildings. Installation of the cap sheet for the Restroom/Concession Building is scheduled for tomorrow. Work on critical path activities resumed today with the excavation of the sub-slab electrical at the Stage area and the backfill of CMU walls at the Audience Chamber and property walls. 3.0 Technical Concerns: 3a Schedule Review: Tovey Shultz' 3-week look-ahead schedule was reviewed during the course of the meeting. Framing for the Scene Shop and Corridor 113 will 3a.50a. continue through next. The installation of built-up N/A Info roofing for the high roof at the Fly loft will also continue through next Friday. Underground electrical rough-in for interior slabs will continue through the end of next week. Page 1 of 5 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 50 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 50 3a. Schedule Review (Continued) Masonry walls for the donor and dancer walls will resume on Monday, 03.14.05 and is scheduled to continue for the next two weeks. Layout, forming, and preparation for interior slabs is scheduled to begin tomorrow, 03.11.05 with concrete placement 3a.50a scheduled for the week of 03.21.05. Metal flashing N/A Info at the roofs is scheduled to begin Monday, 03.14.05 and continue through the week. Rough-in of electrical, plumbing, and HVAC at the Scene Shop will begin on Monday, 03.14.05 and continue for an estimated two week period. TSCI's schedule update for the period ended 02.28.05 will be submitted early next week. (03.03.05) TSCI's schedule update for the period through March 2, 2005 3a.50b. was received and is being reviewed. (03.03.05) 03/11/05 VCM Schedule review comments are expected tomorrow and will be forwarded to TSCI. 03.10.05 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 124 submittals (including 3b.50 resubmittals) have been received to date. As this 03/4/05 FSY date, there are three submittals outstanding that were forwarded to the A/E during the course of the meeting. 3c Request For Information Status Review: VCM's RFI log was reviewed during the course of the meeting. 362 RFI's (including revisions) have been submitted to date. 5 RFI's are outstanding. 3c.50 Of the five, 1 has been outstanding in excess of 03/14/05 FSY two weeks. RFI 296 requesting details for display cases is the longest outstanding at 59 days. 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.50 Both of these items have been included in N/A Info previously approved change orders. 3d.1 Architect's Supplemental Instructions Twelve Architect's Supplemental Instructions (ASI) have been issued as of this date. Of the 3d.1.50 twelve, 8 are in approved or pending change 03/18/05 TSCl/VCM orders. 1 reflects corrective work required and 3 are awaiting pricing. Page 2 of 5 VANIR F 503 VAN 1 R •OGRESS MEETING MINUTES• Meeting#: 50 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 3d.2 Construction Bulletins Twenty four Construction Bulletins have been issued. Of the twenty four, 10 are in previously 3d.2.50 approved or pending change orders. Three 3/18/05 TSCINCM have been superseded, 1 is pending A/E revision and nine are being priced. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order No. 8 reflecting payment for costs incurred by B&A Construction for channel work 3e.1.49 has been executed by TSCI and the City of N/A Info Temecula. 3e.2 Proposed Change Orders One hundred seven potential change requests have been identified. Of those, pricing for 82 has been submitted. Of the 82 submitted, 43 have been incorporated into executed or 3e.2.50 pending Change Orders, 9 have been rejected, 03/18/05 TSCINCM 1 has been rescinded, 13 have been voided and 6 are pending negotiation. 11 of the COR's identified have been voided prior to submission. 14 of the 107 potential changes are pending pricing. 3e.3 Disputed Items TSCI has identified six of the rejected change 3e.3.46 order requests as potential dispute items. N/A Info 3f Payment Status Review: 3f.50 TSCi's Payment Request No. 12 is being 04/04/05 City of processed by the City of Temecula. Temecula 3g Notice Of Non Conformance Status: 3 50 There are no outstanding correction notices at N/A Info S this date. 3h As Built Status Review: Revisions are being posted on a regular basis 3h.50 and are prerequisite to inspections. N/A Info Page 3 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 50 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 50 3i Safety Items: Safety items are discussed formally at the Weekly 3i.50 Foreman's Meeting held every Tuesday. There are N/A Info no outstanding safety issues at this time. 4.0 Testing/Inspection: Kleinfelder has been on site during the past 4.50 week for soils inspection. N/A Info 5.0 New Business: Mercantile Building Interior Renovations: See previous meeting minutes for full discussion. Design concept and final design proposal were approved by the City Council on 02.08.05. Design development is in 5.25b progress. (02.10.05) 03/31/05 FSY S. Park advised that drawings have been sent to the various consultants with submission of plans to the Building Department scheduled for month end. (03.10.05) Fall prevention points at the balcony level: FSY will review railings required to prevent falls at the balcony level and issue a bulletin reflecting those railings required. 5.47b 02/28/05 FSY Bulletin No.24 was received from FSY on 02.23.05. Following discussion during the meeting,this bulletin requires revision for type of protection and location. (02.24.05) Counter height at Concession: TSCI questioned whether the counter height at the Concession Bldg (currently shown at 3'-6") should be at 2'- 5.50a 10" to meet ADA requirements. Following 03/17/05 TSCI discussion, it was determined that this issue will be raised with the Building Inspector. Trench patches @ Fourth Street: D. McBride 5.50b noted that trench patches in Fourth Street has 03/14/05 TSCI deteriorated and need to be addressed. Page 4 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTE• Meeting#: 50 Owner: City of Temecula Project: Old Town Temecula Community Theater These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, g ure Name: Larry E. ampbell Title: Project Manager Page 5 of 5 VANIR F 503 VANIR + r PROGRESS MEETING MINUTES Meeting#: 49 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: March 3, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.B Time: 10:00 a.m. Enclosure: None Attendees: Bruce Beers,City of Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz Temecula Construction, Inc(TSCI) Construction, Inc (TSCI) Arturo Yanez, FSY Larry Campbell, Vanir Architects(FSY) Construction Mgmt. (VCM) Meeting # Item # Description Due Action 49 1.0 Approval Of Previous Meeting Minutes: 1.49 There were no corrections or additions to the N/A Info Minutes of Meeting No. 48. 2.0 Construction Progress Update: Framing for the Scene Shop has continued as has the rough in of power, lighting, and fire alarm at the 2nd floor of the Classroom Building. Installation of windows at the Classroom Building occurred on Monday. CMU walls at the elevator pit have been 2.49 constructed and grouted and waterproofing is in N/A Info progress. Rigid insulation has been installed at the Audience Chamber, plywood doubled and roofing felt is presently being installed. There has been no work performed on critical path activities since the last meeting due to rain and wet, muddy conditions. 3.0 Technical Concerns: 3a Schedule Review: Tovey Shultz' 3-week look-ahead schedule was presented and reviewed during the course of the meeting. Framing will continue for the next several weeks. Backfill of masonry walls, scheduled to begin on 03.07.05 began today. Similarly, installation of rigid insulation at the Audience 3a.49a Chamber began yesterday as did the doubling of N/A Info plywood for the roof with installation of roofing felt starting today. Installation of hollow metal frames is scheduled to begin 03.07.05 as is underground electrical at the stage area. Waterproofing of the elevator pit is currently in progress. Built-up roofing on the low roofs is scheduled for Monday. Page 1 of 5 VAN I R OPROGRESS MEETING MINUTE• Meeting#: 49 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 49 3a. Schedule Review (Continued) TSCI's monthly schedule update for the period ended 01/31/054 was received 02/02/05. The schedule update reflects project completion July 14, 2005; approximately two weeks beyond the current contract completion date. 3a.45b. The critical path as reflected by this schedule update is 03/09/05 TSCI through the work in the Audience Chamber. This work has been delayed during the week due to muddy conditions preventing the backfill of masonry walls, and grading and sand placement for the slab on grade. (02.17.05) TSCI's schedule update for the period ended 02.28.05 will be submitted early next week. (03.03.05) 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 120 submittals (including resubmittals) have been received to date. The 3b.49 three outstanding submittals were returned N/A Info during the course of the meeting. At this date, there are no outstanding submittals. 3c Request For Information Status Review: VCM's RFI log was reviewed during the course of the meeting. 357 RFI's (including revisions) have been Submitted to date. 3 RFI's are outstanding. 3c.49 Of the three, 2 have been outstanding in excess 03/07/05 FSv of two weeks. RFI 296 requesting details for display cases is the longest outstanding at 52 days. 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.49 Both of these items have been included in N/A Info previously approved change orders. 3d.1 Architect's Supplemental Instructions Twelve Architect's Supplemental Instructions (ASI) have been issued as of this date. Of the 3d.1.49 twelve, 8 are in approved or pending change 03/11/05 TSCINCM orders. 1 remains to be negotiated and 3 are awaiting pricing. Page 2 of 5 VANIR F 503 VAN I R PROGRESS MEETING MINUTES• Meeting#: 49 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 49 3d.2 Construction Bulletins Twenty three Construction Bulletins have been issued. Of the twenty three, 8 are included in previously approved change orders. Three of the twenty-three are in pending Change Order 3d.2.49 No. 9 and are being revised, Four have been 3/11/05 TSCINCM submitted for review and approval, and eight are being priced. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order No. 8 reflecting payment for costs 3e.1.49 incurred by B&A Construction for channel work 03/04/05 TSCI has been mailed to TSCI for signature. 3e.2 Proposed Change Orders One hundred four potential change requests have been identified. Of those, pricing for 62 has been submitted. Of the 62 submitted, 38 have been incorporated into executed or pending Change Orders, 6 have been rejected, 3e.2.49 1 has been rescinded, and 17 are pending 03/11/05 TSCINCM negotiation. 27 of the COR's identified have been voided. 15 of the 104 potential changes are pending pricing. 3e.3 Disputed Items 3e.3.46 TSCI has identified six of the rejected change N/A Info order requests as potential dispute items. 3f Payment Status Review: 3f.49 TSCI's Payment Request No. 12 was forwarded 04/04/05 City of to the City of Temecula for processing today. Temecula 3g Notice Of Non Conformance Status: 3 .49 There are no outstanding correction notices at N/A Info g this date. 3h As Built Status Review: 3h.49 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. Page 3 Of 5 VANIR F 503 VAN i R PROGRESS MEETING MINUTES• Meeting#: 49 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 49 3i Safety Items: Safety items are discussed formally at the Weekly 3i.49 Foreman's Meeting held every Tuesday. There are N/A Info no outstanding safety issues at this time. 4.0 Testing/Inspection: Kleinfelder has been on site during the past 4.49 week for masonry inspection. N/A Info 5.0 New Business: Mercantile Building Interior Renovations: See previous meeting minutes for full discussion. 5.25b Design concept and final design proposal were approved by 03/10/05 FSY the City Council on 02.08.05. Design development is in progress. (02.10.05) Fall prevention points at the balcony level: FSY will review railings required to prevent falls at the balcony level and issue a bulletin reflecting those railings required. 5.47b 02/28/05 FSY Bulletin No.24 was received from FSY on 02.23.05. Following discussion during the meeting,this bulletin requires revision for type of protection and location. (02.24.05) Roll up door at Concession: The contract drawings reflect the height of the roll-up door at the Concession Bldg. as 5-0". During the submittal process, the height of the door was 5.49a changed to 6'-2". Following discussion N/A Info regarding ceilings heights, it was agreed that the door will remain at 5"-0" per the contract drawings. Quarry Tile: TSCI advised that the quarry tile shown in the finish schedule is 8"xW. The 5.49b selected tile color is only available in 6"x6". N/A Info Following discussion, FSY concurred that 6"x6" is acceptable. Page 4 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 49 Owner: City of Temecula Project: Old Town Temecula Community Theater These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, S' ature Name: LarrZECampbell Title: Project Manager Page 5 of 5 VANIR F 503 VANIR R PROGRESS MEETING MINUTES Meeting#: 48 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: February 24, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.B Time: 10:00 a.m. Enclosure: None Attendees: David McBride, City of Bruce Beers, City of Kevin Terry,Tovey Shultz Temecula Temecula Construction, Inc(TSCI) Ed Deleeuw,Tovey Shultz Larry Campbell,Vanir Construction, Inc (TSCI) Construction Mgmt. (VCM) Meeting # Item # Description Due Action 48 1.0 Approval Of Previous Meeting Minutes: 1.48 There were no corrections or additions to the N/A Info Minutes of Meeting No. 47. 2.0 Construction Progress Update: Framing for the Scene Shop and construction of the covered walkway at the Restroom/Concession Building resumed today as did the rough in of power, lighting, and fire alarm at the 2ntl floor of the Info 2.48 Classroom Building. There has been no other N/A work performed on critical path activities since the last meeting due to rain and wet, muddy conditions. 3.0 Technical Concerns: 3a Schedule Review: Tovey Shultz' 3-week look-ahead schedule was presented and reviewed during the course of the meeting. Framing will continue for the next several weeks. Installation of masonry walls will resume on Monday however, the backfill of masonry walls will be delayed for approximately another week to allow for drying. Installation of sub-slab electrical is 3a.48a scheduled to begin Monday. Installation of hollow N/A Info metal frames is scheduled to begin 03.07.05 as is the installation of rigid insulation at the Audience Chamber and the installation of built up roofing at the low roofs. Waterproofing of the elevator pit is tentatively scheduled to begin 03.07.05 and work on the orchestra pit and stage slabs is tentatively scheduled to begin 03.14.05. Page 1 of 5 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 48 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 48 3a. Schedule Review (Continued) TSCI's monthly schedule update for the period ended 01/31/054 was received 02/02/05. The schedule update reflects project completion July 14, 2005; approximately two weeks beyond the current contract completion date. 3a.45b. The critical path as reflected by this schedule update is N/A Info through the work in the Audience Chamber. This work has been delayed during the week due to muddy conditions preventing the backfill of masonry walls, and grading and sand placement for the slab on grade. (02.17.05) 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 120 submittals (including resubmihals) have been received to date. At this 3b.48 date, 3 submittals remain outstanding. 02/28/05 FSY Submittal No. 52B, Waterproofing Substitution, has been outstanding for 43 days. 3c Request For Information Status Review: VCM's RFI log was reviewed during the course of the meeting. 356 RFI's (including revisions) have been submitted to date. 4 RFI's are outstanding. Of the four, 3 have been outstanding in excess 3c.48 of two weeks. RFI 296 requesting details for 02/28/05 FSY display cases is the longest outstanding at 45 days. 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.48 Both of these items have been included in N/A Info previously approved change orders. 3d.1 Architect's Supplemental Instructions Twelve Architect's Supplemental Instructions (ASI) have been issued as of this date. Of the 3d.1.48 twelve, 8 are in approved or pending change 2/25/05 TSCINCM orders. 1 remains to be negotiated and 3 are awaiting pricing. Page 2 of 5 VANIR F 503 VAN 1 R •OGRESS MEETING MINUTES• Meeting#: 48 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 48 3d.2 Construction Bulletins Twenty three Construction Bulletins have been issued. Of the twenty three, 8 are included in previously approved change orders. Three of 3d.2.48 the twenty are in pending Change Order No. 9 3/04/05 TSCINCM and are being revised, Two have been submitted for review and approval, and eight are being priced. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order No. 8 has been drafted and was forwarded to the City of Temecula Monday, 01.10.05 for review and processing. Change Order No. 8 was returned to TSCl/FSY for 3e.1.42 revision and repricing of some items on 01.19.05. 03/04/05 TSCI Supplemental drawings and/or clarifications are being prepared by FSY. (02.03.05) Change Order No. 8 reflecting payment for costs incurred by B&A Construction for channel work has been mailed to TSCI for signature. 02.24.05 3e.2 Proposed Change Orders One hundred two potential change requests have been identified. Of those, pricing for 61 has been submitted. Of the 61 submitted, 38 have been incorporated into executed or 3e.2.48 pending Change Orders, 6 have been rejected, 03/04/05 TSCINCM 1 has been rescinded, 15 are pending negotiation and 1 is being re-priced. 24 of the COR's identified have been voided. 17 of the 102 potential changes are pending pricing. 3e.3 Disputed Items TSCI has identified six of the rejected change 3e.3.46 order requests as potential dispute items. N/A Info 3f Payment Status Review: TSCI's draft Payment Request No. 12 was 3f.48 reviewed following the meeting. TSCI to make 03/038/05 TSCI corrections and submit for processing. Page 3 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 48 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 48 3g Notice Of Non Conformance Status: 3 48 There are no outstanding correction notices at N/A Info g this date. 3h As Built Status Review: Revisions are being posted on a regular basis 3h.48 and are prerequisite to inspections. N/A Info 3i Safety Items: 3i.48 There are no outstanding safety issues at this time. N/A Info 4.0 Testing/Inspection: 4.48 Kleinfelder has not been on site during the past N/A Info week due to weather conditions. 5.0 New Business: Mercantile Building Interior Renovations: See previous meeting minutes for full discussion. Dean Lee advised that he has received the schematic design and a fee proposal is being prepared. (01.20.05) 5.25b D. McBride advised that the design concept and final design 03/03/05 FSY proposal is scheduled for City Council action on Tuesday, 02/08/05. (02.03.05) Design concept and final design proposal were approved by the City Council on 02.08.05. Design development is in progress. 02.10.05 Waterproofing at decks: There was discussion regarding waterproofing of decks. FSY will review and advise the type and location of waterproofing required. 5.47a Following discussion, it was determined that Deck-O-Tex 02/22/05 FSY will be added to the decks to provide the waterproofing required and the area drains will be changed accordingly. This item will be deleted from future meeting discussion. (02.24.05) Fall prevention points at the balcony level: FSY will review railings required to prevent falls at the balcony level and issue a bulletin reflecting those railings required. 5.47b 02/28/05 FSY Bulletin No. 24 was received from FSY on 02.23.05. Following discussion during the meeting,this bulletin requires revision for type of protection and location. (02.24.05) Page 4 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 48 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Wood cap for railings. The response to RFI 303 reversed the type of wood cap at railings in the Audience Chamber. Following discussion, it was 48 5.48a determined that the round cap as depicted in detail 02/25/05 VCM 1/A5.10 is the preferred cap to be used throughout the Audience Chamber. VCM will advise FSY of this decision. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, / re Name: Larry E. Campbell Title: Project Manager Page 5 of 5 VANIR F 503 VANIR i PROGRESS MEETING MINUTES Meeting#: 47 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: February 17, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.B Time: 10:00 a.m. Enclosure: None Attendees: David McBride, City of Bruce Beers,City of Steve Tovey,Tovey Shultz Temecula Temecula Construction, Inc. (TSCI) Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz Arturo Yanez, FSY Dean Lee, FSY Architects (FSY) Construction, Inc(TSCI) Construction, Inc (TSCI) Architects(FSY) Sean Park, FSY Architects Armineh Gharibans, ENA Larry Campbell,Vanir (FSY) Group(ENA) Construction Mgmt. (VCM) Meeting # Item # Description Due Action 47 1.0 Approval Of Previous Meeting Minutes: 1.47 There were no corrections or additions to the N/A Info Minutes of Meeting No. 46. 2.0 Construction Progress Update: Framing for the Scene Shop and construction of the covered walkway at the Restroom/Concession Building has continued. Rigid insulation and roofing felt has been installed at the Dance Studio. Construction of masonry walls at the Audience Chamber, property walls, and trash enclosure has Info 2.47 continued and the first lift of the walls has been N/A grouted. Rough in of power, lighting, and fire alarm at the 2°d floor of the Classroom Building is continuing. Campbell Certified has installed missing bolts and begun cold galvanizing of welds. 3.0 Technical Concerns: 3a Schedule Review: Tovey Shultz' 3-week look-ahead schedule was presented and reviewed during the course of the meeting. Framing will continue for the next several weeks. Installation of masonry walls will continue through next week. Backfill of masonry walls is 3a.47a scheduled to begin on Monday as is installation of N/A Info built-up roofing at the flat roofs. Installation of sub- slab electrical is scheduled to begin Monday to be followed by grading, sand placement, rebar installation and template installation for the stage and orchestra pit. Installation of hollow metal frames is scheduled to begin 02.28.05. Page t of 5 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 47 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 47 3a. Schedule Review (Continued) TSCI's monthly schedule update for the period ended 01/31/054 was received 02/02/05. The schedule update reflects project completion July 14, 2005; approximately two weeks beyond the current contract completion date. 3a.45b. The critical path as reflected by this schedule update is N/A Info through the work in the Audience Chamber. This work has been delayed during the week due to muddy conditions preventing the backfill of masonry walls, and grading and sand placement for the slab on grade. (02.17.05) 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 120 submittals (including resubmittals) have been received to date. At this date, 6 submittals remain outstanding. 3b.47 Submittal No. 52B, Waterproofing Substitution, 02/22/05 FSY and Submittal No. 63, Dura Tex Hardboard have all been outstanding for 36 days. Submittal Nos. 64 and 65 were returned during the course of the meeting. 3c Request For Information Status Review: VCM's RFI log was reviewed during the course of the meeting. 355 RFI's (including revisions) have been submitted to date. 7 RFI's are outstanding. 3c.47 Of the seven, 3 have been outstanding in 02/21/05 FSY excess of two weeks. RFI 296 requesting details for display cases is the longest outstanding at 38 days. 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.47 Both of these items have been included in N/A Info revio sly approved change orders. 3d.1 Architect's Supplemental Instructions Twelve Architect's Supplemental Instructions (ASI) have been issued as of this date. Of the 3d.1.47 twelve, 8 are in approved or pending change 2/25/05 TSCINCM orders. 1 remains to be negotiated and 3 are awaiting pricing. Page 2 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 47 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 3d.2 Construction Bulletins Twenty two Construction Bulletins have been issued. Of the twenty two, 8 are included in previously approved change orders. Three of 47 3d.2.47 the twenty are in pending Change Order No. 8 2/25/05 TSCINCM and are being revised, Two have been submitted for review and approval, and seven are being priced. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order No. 8 has been drafted and was forwarded to the City of Temecula Monday, 01.10.05 for review and processing. 3e.1.42 02/25/05 FSY/TSCI Change Order No. 8 was returned to TSCl/FSY for revision and repricing of some items on 01.19.05. Supplemental drawings and/or clarifications are being prepared by FSY. 02.03.05 3e.2 Proposed Change Orders One hundred potential change requests have been identified. Of those, pricing for 59 has been submitted. Of the 59 submitted, 38 have been incorporated into executed or pending 3e.2.47 Change Orders, 6 have been rejected, 1 has 02/25/05 TSCINCM been rescinded, 11 are pending negotiation and 3 are being re-priced. 24 of the COR's identified have been voided. 17 of the 100 potential changes are pending pricing. 3e.3 Disputed Items 3e.3.46 TSCI has identified six of the rejected change N/A Info order requests as potential dispute items. 3f Payment Status Review: TSCI's Payment Request No. 11 was reviewed 3f.46 and forwarded to the City of Temecula for 03/08/05 City of payment on February 8. Temecula 3g Notice Of Non Conformance Status: 3g'47 There are no outstanding correction notices at N/A Info this date. Page 3 of 5 VANIR F 503 VANIR PROGRESS MEETING MINUTES• Meeting#: 47 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 47 3h As Built Status Review: Revisions are being posted on a regular basis 3h.47 and are prerequisite to inspections. NIA Info 3i Safety Items: 3i.47 There are no outstanding safety issues at this time. N/A Info 4.0 Testing/Inspection: Kleinfelder has been on site during the past 4.46 week for masonry inspection. N/A Info 5.0 New Business: Mercantile Building Interior Renovations: See previous meeting minutes for full discussion. This work will be incorporated with pending revisions to the Mercantile Building interior renovations. (12.02.04) A revised schematic design for the interior renovations is being undertaken by Bruce Beers. (01,06.05) Dean Lee advised that he has received the schematic design 5.25b and a fee proposal is being prepared. (01.20.05) 03/03/05 FSY D. McBride advised that the design concept and final design proposal is scheduled for City Council action on Tuesday, 02/08/05. (02.03.05) Design concept and final design proposal were approved by the City Council on 02.08.05. Design development is in progress. Signage Revisions: Bruce Beers requested a list of room names. FSY noted that the names are shown both on the floor plan and finish scheduled. Beers will review and determine whether or not signage changes are required. Bruce Beers will provide a list of signs to be revised and/or deleted. This list will be reviewed by David McBride for compliance with applicable codes. (01.27.05) 5.43a N/A Info Bruce Beers provided a list of room name changes during the course of the meeting. This list will be reviewed by D. McBride, FSY, and the Building Department as required,and direction provided. (02.03.05) Bulletin No.23, reflecting signage changes,was presented by FSY Architects during the course of the meeting. This item will be deleted from future meeting discussion. (02.17.05) Page 4 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 47 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Fall Protection for Ladder to Grid: B. Beers questioned whether a fall cage or fall arrest system is included for the ladder to the grid. VCM will follow up with FSY to address this issue. 47 5.44a N/A Info TSCI was directed to provide pricing for a fall arrest system. (02.03.05) TSCI COR#100 reflecting pricing for fall protection was received during the course of the meeting. This item will be deleted from future meeting discussion. 02.17.05 Waterproofing at decks: There was discussion 5.47a regarding waterproofing of decks. FSY will 02/22/05 FSY review and advise the type and location of waterproofing required. Fall prevention points at the balcony level: FSY 5.47b will review railings required to prevent falls at the 02/22/05 FSY balcony level and issue a bulletin reflecting those railings required. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, �jnature Name: Larry E. Campbell _ Title: Project Manager Page 5 of 5 VANIR F 503 VANIR 0 0 PROGRESS MEETING MINUTES Meeting#: 46 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: February 10, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File # 15.6 Time: 10:00 a.m. Enclosure: None Attendees: David McBride, City of Bruce Beers, City of Kevin Terry,Tovey Shultz Temecula Temecula Construction, Inc(TSCI) Ed Deleeuw,Tovey Shultz Larry Campbell,Vanir Construction, Inc(TSCI) Construction Mgmt. (VCM) Meeting # Item # Description Due Action 46 1.0 Approval Of Previous Meeting Minutes: 1.46 There were no corrections or additions to the N/A Info Minutes of Meeting No. 45. 2.0 Construction Progress Update: Roof framing at the Fly Loft, framing for the Scene Shop, and construction of the covered walkway at the Restroom/Concession Building has continued. Plumbing rough-in has continued. Reinforcement for ramp wall footings is complete and concrete placement is in progress. Construction of masonry Info 2.46 walls at the Audience Chamber and property walls N/A has continued and grouting in masonry walls is scheduled for tomorrow, weather permitting. Installation of windows for the Dance Studio and Classroom Building has begun and installation of rigid insulation is in progress at the Dance Studio. 3.0 Technical Concerns: 3a Schedule Review: Tovey Shultz' 3-week look-ahead schedule was presented and reviewed during the course of the meeting. Framing will continue for the next several weeks. Installation of masonry walls will continue through next week. Rigid insulation for the roofs will continue for the next two weeks followed by the 3a.46a doubling up of plywood on the roofs. Grading, N/A Info sand placement, rebar installation and template installation for the stage and orchestra pit has begun and will continue for the next two weeks. Backfill of masonry walls is scheduled to begin mid to late next week. Page 1 of 5 VAN 1 R •OGRESS MEETING MINUTES• Meeting#: 46 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 46 3a. Schedule Review (Continued) TSCI's monthly schedule update for the period ended 01/31/054 was received 02/02/05. The schedule update reflects project completion July 3a.45b. 14, 2005; approximately two weeks beyond the 02/10/05 VCM current contract completion date. 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 119 submittals (including resubmlttais) have been received to date. At this 3b.46 date, 5 submittals remain outstanding. 02/15/05 FSY Submittal No. 52B, Waterproofing Substitution, Submittal No. 63, Dura Tex Hardboard, and Submittal No. 64, Paint Sample Brush-outs have all been outstanding for 29 days. 3c Request For Information Status Review: VCM's RFI log was reviewed during the course of the meeting. 354 RFI's (including revisions) have been submitted to date. 6 RFI's are outstanding. 3c.46 Of the six, 3 have been outstanding in excess of 02/14/05 FSY two weeks. RFI 296 requesting details for display cases is the longest outstanding at 31 days. 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.46 Both of these items have been included in N/A Info previously approved change orders. 3d.1 Architect's Supplemental Instructions Twelve Architect's Supplemental Instructions (ASI) have been issued as of this date. Of the 3d.1.45 twelve, 8 are in approved or pending change 2/10/05 TSCINCM orders. 1 remains to be negotiated and 3 are awaiting pricing. 3d.2 Construction Bulletins Twenty two Construction Bulletins have been issued. Of the twenty two, 8 are included in previously approved change orders. Three of 3d.2.46 the twenty are in pending Change Order No. 8 2/170/05 TSCINCM and are being revised, Two have been submitted for review and approval, and seven are being priced. Page 2 of 5 VANIR F 503 VANIR •OGRESS MEETING MINUTES• Meeting#: 46 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 46 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order No. 8 has been drafted and was forwarded to the City of Temecula Monday, 01.10.05 for review and processing. 3e.1.42 02/10/05 FSY/TSCI Change Order No. 8 was returned to TSCl/FSY for revision and repricing of some items on 01.19.05. Supplemental drawings and/or clarifications are being prepared by FSY. 02.03.05 3e.2 Proposed Change Orders Ninety eight potential change requests have been identified. Of those, pricing for 67 has been submitted. Of those 67, 45 have been incorporated into executed or pending Change 3e.2.46 Orders, 10 have been rejected, 1 has been 02/17/05 TSCINCM rescinded, and 11 are pending negotiation. 18 of the COR's identified have been voided. 13 of the 98 potential changes are pending pricing. 3e.3 Disputed Items 3e.3.46 TSCI has identified six of the rejected change order requests as potential dispute items. N/A Info 3f Payment Status Review: TSCI's Payment Request No. 11 was reviewed 3f.46 forwarded to the City of Temecula for payment 03/08/05 City of on February 8. Temecula 3g Notice Of Non Conformance Status: 3 46 There are no outstanding correction notices at N/A Info g' this date. 3h As Built Status Review: Revisions are being posted on a regular basis 3h.46 and are prerequisite to inspections. N/A Info 3i Safety Items: 3i.46 There are no outstanding safety issues at this time. N/A Info 4.0 Testing/Inspection: Kleinfelder has been on site during the past 4.46 week for soils and mason ins ection. N/A Info Page 3 of 5 VANIR F 503 VAN 1 R •OGRESS MEETING MINUTES• Meeting#: 46 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 46 5.0 New Business: See previous meeting minutes for ongoing discussion. It has been determined that granite steps at the Dance Studio will be replaced by lightly sandblasted concrete. TSCI is to 59.23b Provide alternate cost proposals utilizing the granite on site N/A Info with wood integrated for seating panels per e-mail direction from D. McBride dated 01.28.05. (02.03.05) This item will be deleted from future meeting discussion 02.10.05 Mercantile Building Interior Renovations: See previous meeting minutes for full discussion. This work will be incorporated with pending revisions to the Mercantile Building interior renovations. (12.02.04) A revised schematic design for the interior renovations is being undertaken by Bruce Beers. (01.06.05) Dean Lee advised that he has received the schematic design 5.25b and a fee proposal is being prepared. (01.20.05) 03/03/05 FSY D. McBride advised that the design concept and final design proposal is scheduled for City Council action on Tuesday, 02/08/05. (02.03.05) Design concept and final design proposal were approved by the City Council on 02.08.05. Design development is in progress. Wheel Chair Lift: 5.32a See previous meeting minutes for full discussion. 02/25/05 TSCI Bulletin No. 22 was issued 02.07.05. 02.10.05 Signage Revisions: Bruce Beers requested a list of room names. FSY noted that the names are shown both on the floor plan and finish scheduled. Beers will review and determine whether or not signage changes are required. 5.43a Bruce Beers will provide a list of signs to be revised and/or 02/17/05 FSY deleted. This list will be reviewed by David McBride for compliance with applicable codes. (01.27.05) Bruce Beers provided a list of room name changes during the course of the meeting. This list will be reviewed by D. McBride, FSY, and the Building Department as required, and direction provided. 02.03.05 Mezzanine Occupancy: Bruce Beers inquired as to the maximum number of seats allowable at the mezzanine level. FSY to review and advise. 5.43b N/A Info A review of the Code Analysis reflects the maximum seats at 49. This item will be deleted from future meeting discussion. 02.10.05 Page 4 of 5 VANIR F 503 VAN 1 R •OGRESS MEETING MINUTES Meeting#: 46 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Fall Protection for Ladder to Grid: B. Beers questioned whether a fall cage or fall arrest system is included for the ladder to the grid. 46 5.44a VCM will follow up with FSY to address this 02/10/05 TSCI issue. TSCI was directed to provide pricing for a fall arrest system. 02.03.05 Dissolution of Turnkey Forces: D. McBride questioned the schedule impact that may result from the bankruptcy of the electrical subcontractor, Turnkey Forces. TSCI advised that it met with an alternate subcontractor this morning and should know the impact, if any, that may result from the loss of Turnkey within the next two weeks. 5.44b N/A Info TSCI advised that it is working with two firms to obtain pricing for completing the work. It is intended that a new electrical firm will be onsite by next Monday. (02.03.05) TSCI advised that Tri-Citi Electric began work today. The employees will be carried on TSCI payroll until such time as Tri-Citi can obtain bonding and Workers Compensation Insurance. This item will be deleted from future meeting agendas. 02.10.05 These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, ign re Name: Larry E. Campbell Title: Project Manager Page 5 of 5 VANIR F 503 VANIR 0 PROGRESS MEETING MINUTES Meeting#: 45 Owner: itY of Temecula Project: Old Town Temecula Community Theater Date: February 03, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.6 Time: 10:00 a.m. Enclosure: None Attendees: David McBride, City of Bruce Beers, City of Kevin Terry,Tovey Shultz Temecula Temecula Construction, Inc(TSCI) Ed Deleeuw,Tovey Shultz Dean Lee, FSY Architects Larry Campbell,Vanir Construction, Inc (TSCI) (FSY) Construction Mgmt. (VCM) Meeting # Item # Description Due Action 45 1.0 Approval Of Previous Meeting Minutes: The Minutes of Meeting No. 44 are corrected as follows: Item 3e.1.42: Change Orders: The draft of Change Order No. 8 was returned for revision and/or revised cost proposals on 1/19105. Item 5g.23b: City Supplied Granite: David McBride will discuss with John Meyer and 1.45 determine the course of action. This issue was followed up with an e-mail providing direction on N/A Info 01.28.05. Item 5.25b: Mercantile Building Interior Renovations: Approval of the conceptual design and final design contract are on the 02.08.05 City Council Agenda. Item 5.43a: Signage Revisions: ADD:"FSY and/or Building Department" following David McBride in the 2nd sentence. 2.0 Construction Progress Update: Roof framing at the Fly Loft and Restroom/Concession Building has continued and framing for the Scene Shop has begun. Plumbing rough-in and testing has continued. Excavation Info 2.45 for footings for ramp walls is in progress and N/A construction of masonry walls at the Audience Chamber and property walls is in progress. Construction of the new fence for the Pottery Shop is in progress. 3.0 Technical Concerns: 3a Schedule Review: Tovey Shultz' 3-week look-ahead schedule was presented and reviewed during the course of the N/A Info meeting. Page 1 of 5 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 45 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 45 3a Schedule Review: (Continued) Framing will continue for the next several weeks. Installation of masonry walls will continue through next week. Rigid insulation for the roofs is 3a.45a scheduled to begin Monday, 2/7 and continue for N/A Info the next two weeks. Concrete for ramp wall and elevator pit footings is scheduled for Thursday, 2/10 with backfill of masonry walls scheduled to be in the week of 2/14. TSCI's monthly schedule update for the period ended 01/31/054 was received yesterday, 3a.45b. 02/02/05. The schedule update reflects project 02/10/05 VCM completion July 14, 2005; approximately two weeks beyond the current contract completion date. 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 117 submittals (including resubmittals) have been received to date. At this 3b.45 date, 3 submittals remain outstanding. 02/09/05 FSY Submittal No. 52B, Waterproofing Substitution, Submittal No. 63, Dura Tex Hardboard, and Submittal No. 64, Paint Sample Brush-outs have all been outstanding for 22 days. 3c Request For Information Status Review: VCM's RFI log was reviewed during the course of the meeting. 349 RFI's (including revisions) have been submitted to date. 14 RFI's are 3c.45 outstanding. Of the fourteen, 10 have been 02/09/05 FSY outstanding in excess of two weeks. RFI 266 requesting additional details for waterproofing at the Mercantile Building is the longest outstanding at 59 days. 3d Field Clarification Status Review: To date, 2 Field Clarifications have been issued. 3d.45 Both of these items have been included in N/A Info revio sly approved change orders. 3d.1 Architect's Supplemental Instructions Twelve Architect's Supplemental Instructions (ASI) have been issued as of this date. Of the 3d.1.45 twelve, 8 are in approved or pending change 2/10/05 TSCINCM orders. 1 remains to be negotiated and 3 are awaiting pricing. Page 2 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 45 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 45 3d.2 Construction Bulletins Twenty Construction Bulletins have been issued. Of the twenty, 8 are included in previously approved change orders. Three of the twenty 3d.2.45 are in pending Change Order No. 8 and are 2/10/05 TSCl/VCIVI being revised, Two have been submitted for review and approval, and seven are being priced. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order No. 8 has been drafted and was forwarded to the City of Temecula Monday, 01.10.05 for review and processing. 3e.1.42 02/10/05 FSY/TSCI Change Order No. 8 was returned to TSCIIFSY for revision and repricing of some items on 01.19.05. Supplemental drawings and/or clarifications are being prepared by FSY. 02.03.05 3e.2 Proposed Change Orders Ninety one potential change requests have been identified. Of those, pricing for 67 has been submitted. Of those 67, 45 have been incorporated into executed or pending Change 3e.2.45 Orders, 10 have been rejected, 1 has been 02/10/05 TSCl/VCM rescinded, and 11 are pending negotiation. 18 of the COR's identified have been voided. 6 of the 91 potential changes are pending pricing. 3f Payment Status Review: TSCI's Payment Request No. 11 was received prior to the meeting. This payment request will 3f.45 be reviewed and forwarded to the City of 02/07/05 VCM Temecula for payment. 3g Notice Of Non Conformance Status: 3 45 There are no outstanding correction notices at N/A Info g' this date. 3h As Built Status Review: Revisions are being posted on a regular basis 3h.45 and are prerequisite to inspections. N/A Info Page 3 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 45 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 45 3i Safety Items: 3i.45 There are no outstanding safety issues at this time. N/A Info 4.0 Testing/Inspection: 4.45 Kleinfelder has been on site during the past N/A Info week for soils and welding inspection. 5.0 New Business: City Supplied Granite: TSCI asked whether a final decision has been reached regarding the source of granite for benches and steps noting that shop drawings are required. David McBride will follow up with John Meyer. 5g.23b See previous meeting minutes for ongoing discussion. 02/18/05 TSCI It has been determined that granite steps at the Dance Studio will be replaced by lightly sandblasted concrete. TSCI is to provide alternate cost proposals utilizing the granite on site with wood integrated for seating panels per e-mail direction from D. McBride dated 01.28.05. 02.03.05 Mercantile Building Interior Renovations: See previous meeting minutes for full discussion. This work will be incorporated with pending revisions to the Mercantile Building interior renovations. (12.02.04) A revised schematic design for the interior renovations is being undertaken by Bruce Beers. (01.06.05) City of 5.25b 02/08/05 Temecula Dean Lee advised that he has received the schematic design and a fee proposal is being prepared. (01.20.05) D. McBride advised that the design concept and final design proposal is scheduled for City Council action on Tuesday,02108/05. 02.03.05 5.0 New Business: (continued) Wheel Chair Lift: See previous meeting minutes for full discussion. 5.32a Dean Lee advised that the State of California Elevator 01/12/05 FSY Code is more restrictive than OSHA requirements and doors for the wheel chair lift are required. A bulletin reflecting required revisions will be issued early next week. 01.06.05 Signage Revisions: Bruce Beers requested a list of room names. FSY noted that the names 5.43a are shown both on the floor plan and finish scheduled. Beers will review and determine whether or not signage changes are required. Page 4 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 45 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Signage Revisions (Continued) Bruce Beers will provide a list of signs to be revised and/or deleted. This list will be reviewed by David McBride for compliance with applicable codes. (01.27.05) FSY/City of 45 5.43a 02/10/05 Bruce Beers provided a list of room name changes during Temecula the course of the meeting. This list will be reviewed by D. McBride, FSY,and the Building Department as required, and direction provided. 02.03.05 Mezzanine Occupancy: Bruce Beers inquired 5.43b as to the maximum number of seats allowable at 01/27/05 FSY the mezzanine level. FSY to review and advise. Fall Protection for Ladder to Grid: B. Beers questioned whether a fall cage or fall arrest system is included for the ladder to the grid. 5.44a VCM will follow up with FSY to address this 02/10/05 TSCI issue. TSCI was directed to provide pricing for a fall arrest system. 02.03.05 Dissolution of Turnkey Forces: D. McBride questioned the schedule impact that may result from the bankruptcy of the electrical subcontractor, Turnkey Forces. TSCI advised that it met with an alternate subcontractor this morning and should know the impact, if any, that 5.44b may result from the loss of Turnkey within the N/A Info next two weeks. TSCI advised that it is working with two firms to obtain pricing for completing the work. It is intended that a new electrical firm will be onsite by next Monday. 02.03.05 These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, �ig ure Name: Larry E. Campbell Title: Project Manager Page 5 of 5 VANIR F 503 Message • • Page 1 of 2 Larry Campbell From: David McBride [David.McBride@cityoftemecuIa.org) Sent: Friday, January 28, 2005 10:14 AM To: Larry Campbell Subject: RE: Meeting Minutes Larry: In an effort to clean up a number of items, I offer the following: Item 3a.42b Is the January schedule really going to be submitted on the next(1/27/05) meeting? Item 3b.44 Submittal 25A, suggest stating that the submittal (really a substitiution)was never submitted correctly (although we attempted to work with them) and has been rejected. Item 3c.44 RFI 226 (outstanding for 98 days) -this needs to be resolved, rejected or otherwise put out of our court. Item 3d.44 Of the instructions, clarifications and bulletins issued - how many need require futher montoring (i.e., or in process, part of a change order, etc.). Item 3e.1.42 I returned the CCO on 1/19 for revision and/or new cost proposals - being revised by FSY, TSCI? Item 3e.3.44 90 CCO's identified by TSCI. 78 formally submitted -47 in CCO's, 17 voided and 12 rejected (what is the status if remaing 2?). Item 5g.23b Not a Council item. Earlier e-mail describes status. Item 5.25b Approval of conceptual design and final design contract on 218/05 agenda. Item 5.43a To be review by me, FSY and/or Building Department. David -----Original Message----- From: Larry Campbell [mailto:Larry.Campbell@Vanir.com] Sent: Friday, January 28, 2005 7:22 AM To: David McBride; 'Dave Anderson'; 'Dean Lee'; Bruce Beers; steve@toveyshultz.com; 'Kevint'; Ed Deleeuw (Ed Deleeuw@toveyshu Itz.com) Subject: Meeting Minutes Gentlemen: Attached is a copy of the minutes of Weekly Progress Meeting No. 44 held yesterday, 01.27.05. If there are comments or corrections required, please call me. Outgoing mail is certified Virus Free. Checked by AVG anti-virus system (http://www.grisoft.com). Version: 6.0.845/Virus Database: 574 - Release Date: 1/25/2005 Incoming mail is certified Virus Free. Checked by AVG anti-virus system(http://www.grisoft.com). 1/28/2005 \ � City o Temecula Community Services Department tev'. t 43200 Business Park Drive Temecula,California 92590 3 Fo73 Ln-- o Cwr -Sa+ -'�v'O 1W i X 70 II6rLJ 3d' ? --- 441 FON '2 -t�-1�• _S� �S Usi(I D 1 GYP i\GrCOCtN J - -- ---- iaQ� - SA s I, ---------- Telephone: (909) 694-6480 Fax(909) 694-6488 VANIR PROGRESS MEETING MINUTES Meeting#: 44 Owner: City of Temecula Project: Old Town Temecula_ Community Theater Date: January 27, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.8 Time: 10:00 a.m. Enclosure: None Attendees: David McBride, City of Bruce Beers, City of Steve Tovey,Tovey Shultz Temecula Temecula Construction, Inc (TSCI) Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz Larry Campbell,Vanir Construction, Inc (TSCI) Construction, Inc(TSCI) Construction Mgmt. (VCM) Meeting # Item # Description Due Action 44 1.0 Approval Of Previous Meeting Minutes: The Minutes of Meeting No. 43 and corrected as 1.44 follows: Item 2.43: delete the word "from"in the 1s' N/A Info sentence. 2.0 Construction Progress Update: Roof framing at the Audience Chamber and plumbing rough-in has continued. Pick up work 2.44 for structural steel is ongoing. Concrete for N/A Info footings was placed on Tuesday and concrete for the Scene Shop slab is currently in progress. 3.0 Technical Concerns: 3a Schedule Review: Tovey Shultz' 3-week look ahead schedule was presented and reviewed during the course of the meeting. Framing will continue for the next several 3a.44a weeks. Installation of masonry walls is scheduled N/A Info to begin tomorrow and continue for the next three weeks. Framing for the Scene Shop is scheduled to begin Monday, 1/31. TSCI's monthly schedule update for the period ended 12/31/04 was received on Tuesday, 01/11/05. The schedule update reflects project completion July 15, 2005, one month beyond the 3a.42b. current contract completion date. 02/03/05 TSCI TSCI's schedule update for the month of January will be submitted no later than the next progress meeting, (01.27.05) Pago 1 of 4 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 44 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 44 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 117 submittals (including 3b.44 resubmittals) have been received to date. 02/02/05 FSY Submittal No. 25A, Vapor Barrier Substitution, outstanding for 56 days, will be rejected. 3c Request For Information Status Review: VCM's RFI log was reviewed during the course of the meeting. 344 RFI's (including revisions) have been submitted to date. 20 RFI's are 3c.44 outstanding. Of the twenty, 10 have been 02/02/05 FSY outstanding in excess of two weeks. RFI 226 requesting additional details for Stair Nos 4 and 5 has been outstanding for 98 days. 3d Field Clarification Status Review: To date, 10 Architect's Supplemental 3d.44 Instructions, 2 Field Clarifications, and 15 N/A Info Construction Bulletins have been issued. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order No. 8 has been drafted and was VCM/City of 3e.1.42 forwarded to the City of Temecula Monday, 01/27/05 Temecula 01.10.05 for review and processing. 3e.2 Proposed Change Orders Ninety potential change requests have been identified. Of those, 78 have been submitted of 3e.2.44 which 47 have been incorporated into Change 02/03/05 TSCl/VCM Orders and 12 have been rejected. 17 of the COR's identified have been voided. 3f Payment Status Review: TSCI's draft Payment Request No. 11 was 3f.44 reviewed prior to the meeting. Based upon that N/A Info payment request, the project is 43% complete. 3g Notice Of Non Conformance Status: 3 44 There are no outstanding correction notices at N/A Info g this date. 3h As Built Status Review: Revisions are being posted on a regular basis 3h.44 and are prerequisite to inspections. N/A Info Page 2 of 4 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 44 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 44 3i Safety Items: 3i.44 There are no outstanding safety issues at this time. N/A Info 4.0 Testing/Inspection: Kleinfelder has been on site during the past 4.44 week for soils, concrete, and rebar inspection. N/A Info 5.0 New Business: City Supplied Granite: TSCI asked whether a final decision has been reached regarding the source of granite for benches and steps noting that shop drawings are required. David McBride will follow up with John Meyer. D. McBride asked TSCI to explore other options for providing the granite including alternate designs. (08/26/04) Six samples have been delivered. Those samples will be photographed beside the on-site material for comparison purposes. (10.07.04) Photos were forwarded to D. McBride Friday, 10/8, and are still being reviewed. TSCI advised that it has found 5g.23b an alternate source for granite and is in the process of 02/08/05 City of obtaining samples. (10.14.04) Temecula A brochure with price list from Swenson Granite has been forwarded to D. McBride for review(10.21.04) Frahm pricing will be submitted tomorrow. (11.04.05) D. McBride requested order of magnitude pricing for the Swenson granite in order that an informed decision can be made. (12.02.04) COR 64 reflecting pricing for the Swenson Granite was received yesterday, 12.08.04. A copy has been forwarded to D. McBride for processing. (12.09.04) D. McBride advised that this issue will be presented to the City Council on Tuesday,02/08/05. (01.27.05) Mercantile Building Interior Renovations: See previous meeting minutes for full discussion. This work will be incorporated with pending revisions to the Mercantile Building interior renovations. (12.02.04) A revised schematic design for the interior renovations is being 5.25b undertaken by Bruce Beers. (01.06.05) 02/08/05 City of Temecula Dean Lee advised that he has received the schematic design and a fee proposal is being prepared. (01.20.05) D. McBride advised that this issue will be presented to the City Council on Tuesday, 02/08/05. 01.27.05 Page 3 of 4 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 44 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 44 5.0 New Business: (continued) Wheel Chair Lift: See previous meeting minutes for full discussion. 5.32a Dean Lee advised that the State of California Elevator 01/12/05 FSY Code is more restrictive than OSHA requirements and doors for the wheel chair lift are required. A bulletin reflecting required revisions will be issued early next week. 01.06.05 Signage Revisions: Bruce Beers requested a list of room names. FSY noted that the names are shown both on the floor plan and finish scheduled. Beers will review and determine City of 5.43a whether or not signage changes are required. 02/03/05 Temecula Bruce Beers will provide a list of signs to be revised and/or deleted. This list will be reviewed by David McBride for compliance with applicable codes. 01.27.05 Mezzanine Occupancy: Bruce Beers inquired 5.43b as to the maximum number of seats allowable at 01/27/05 FSY the mezzanine level. FSY to review and advise. Fall Protection for Ladder to Grid: B. Beers questioned whether a fall cage or fall arrest 5.44a system is included for the ladder to the grid. 02/03/05 VCM VCM will follow up with FSY to address this issue. Dissolution of Turnkey Forces: D. McBride questioned the schedule impact that may result from the bankruptcy of the electrical 5.44b subcontractor, Turnkey Forces. TSCI advised 02/10/05 TSCI that it met with an alternate subcontractor this morning and should know the impact, if any, that may result from the loss of Turnkey within the next two weeks. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, nature Name: Larry E. Campbell Title: Project Manager Page 4 of 4 VANIR F 503 VANIR 0 PROGRESS MEETING MINUTES Meeting #: 43 _ Owner: City of Temecula Project: Old Town Temecula Community Theater Date: January 20, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.13 Time: 10:00 a.m. Enclosure: None Attendees: David McBride, City of Bruce Beers, City of Kevin Terry,Tovey Shultz Temecula Temecula Construction, Inc(TSCI) Ed Deleeuw,Tovey Shultz Dean Lee, FSY Architects Larry Campbell,Vanir Construction, Inc (TSCI) (FSY) Construction Mgmt. (VCM) Meeting # Item # Description Due Action 43 1.0 Approval Of Previous Meeting Minutes: 1.43 There were no corrections or additions to the N/A Info Minutes of Meeting No. 42. 2.0 Construction Progress Update: The major effort over the past week has been drying out of from footings. Roof sheathing at the Info 2.43 Audience Chamber and plumbing rough-in has N/A continued. Pick up work for structural steel is in progress. 3.0 Technical Concerns: 3a Schedule Review: Tovey Shultz' 3-week look ahead schedule was presented and reviewed during the course of the meeting. Framing will continue as will plumbing rough-ins for the next several weeks. Placement of concrete for the Scene Shop slab is tentatively 3a.43a scheduled for January 25'h in conjunction with N/A Info perimeter wall footings. There was discussion regarding means of drying footings to allow concrete placement. Kleinfelder is scheduled to re- inspect footings later this afternoon. TSCI's monthly schedule update for the period ended 12/31/04 was received on Tuesday, 3a.42b. 01/11/05. The schedule update reflects project N/A Info completion July 15, 2005, one month beyond the current contract completion date. 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 117 submittals (including 3b.42 resubmittals) have been received to date. 01/24/05 FSY Submittal No. 25A, Vapor Barrier, has been outstanding for 49 days. Page 1 of 4 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 43 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 43 3c Request For Information Status Review: VCM's RFI log was reviewed during the course of the meeting. 343 RFI's (including revisions) have been submitted to date. 22 RFI's are 3c.43 outstanding. Of the twenty two, 12 have been 01/24/05 FSY submitted within the last five days. RFI 226 requesting additional details for Stair Nos 4 and 5 has been outstanding for 91 days. 3d Field Clarification Status Review: To date, 10 Architect's Supplemental 3d.43 Instructions, 2 Field Clarifications, and 15 N/A Info Construction Bulletins have been issued. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order No. 8 has been drafted and was VCM/City of 3e.1.42 forwarded to the City of Temecula Monday, 01/27/05 Temecula 01.10.05 for review and processing. 3e.2 Proposed Change Orders Ninety potential change requests have been identified. Of those, 78 have been submitted. 47 3e.2.43 of the change requests have been incorporated 01/27/05 TSCINCM into Change Orders. 17 of the COR's have been voided. 12 COR's have been rejected. 3f Payment Status Review: TSCI's Payment Request No. 10 was approved by D. McBride yesterday. TSCI asked the status of Payment Request No. 9 which remains 3f.43 outstanding. D. McBride will follow-up and N/A Info advise. The check for Payment Request No. 9 was mailed on Friday, 01.14.05. 01.20.05 3g Notice Of Non Conformance Status: 3 .43 There are no outstanding correction notices at N/A Info B this date. 3h As Built Status Review: Revisions are being posted on a regular basis 3h.43 and are prerequisite to inspections. N/A Info 3i Safety Items: 3i.43 There are no outstanding safety issues at this time. N/A Info Page 2 of 4 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 43 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 43 4.0 Testing/Inspection: Kleinfelder has been on site during the past 4.43 week for soils and welding inspection. N/A Info 5.0 New Business: City Supplied Granite: TSCI asked whether a final decision has been reached regarding the source of granite for benches and steps noting that shop drawings are required. David McBride will follow up with John Meyer. D. McBride asked TSCI to explore other options for providing the granite including alternate designs. (08/26/04) Six samples have been delivered. Those samples will be photographed beside the on-site material for comparison purposes. (10.07.04) Photos were forwarded to D. McBride Friday, 10/8, and City of 5g.23b are still being reviewed. TSCI advised that it has found 12/17/04 Temecula an alternate source for granite and is in the process of obtaining samples. (10.14.04) A brochure with price list from Swenson Granite has been forwarded to D. McBride for review(10.21.04) Frahm pricing will be submitted tomorrow. (1 1.04.05) D. McBride requested order of magnitude pricing for the Swenson granite in order that an informed decision can be made. (12.02.04) CDR 64 reflecting pricing for the Swenson Granite was received yesterday, 12.08.04. A copy has been forwarded to D. McBride for processing. (12.09.04) Mercantile Building Interior Renovations: See previous meeting minutes for full discussion. This work will be incorporated with pending revisions to the Mercantile Building interior renovations. (12.02,04) 5.25b A revised schematic design for the interior renovations is being 01124/05 FSY undertaken by Bruce Beers. (01.06.05) Dean Lee advised that he has received the schematic design and afee proposal is being prepared. (01.20.05) Wheel Chair Lift: See previous meeting minutes for full discussion. Dean Lee advised that the State of California Elevator 5.32a Code is more restrictive than OSHA requirements and 01/12/05 FSY doors for the wheel chair lift are required. A bulletin reflecting required revisions will be issued early next week. (01.06.05) Page 3 of 4 VANIR F 503 VANIR •PROGRESS MEETING MINUTE• Meeting#: 43 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 43 5.0 New Business: (continued) Corrugated Metal Roofing: TSCI noted that a letter was forwarded by Challenger Sheet Metal 5.42a. expressing maintenance concerns with the N/A Info specified corrugated metal roofing. Following discussion it was determined that there will be no change to the specified roofing. Storm Water: There was discussion regarding the erosion of the west bank of Murrieta Creek that occurred during the most recent storm event. It was noted that there is run-off from the theater site onto the west bank, particularly in the area adjacent to the new 18-inch storm drain 5.42b outfall. In order that future problems related to N/A Info site storm water are avoided, TSCI was advised that effort is required to fortify the SWPPP procedures. Temecula Valley Erosion Control was on site Tuesday, 01.18.05 placing sand bags as required and plastic sheeting on the slope of Murrieta Creek. 01.20.05 Holiday Work 01/17/05: TSCI advised that while 5.42c Martin Luther King Day is a City holiday, it is not N/A Info a construction industry holiday. Therefore, TSCI will be working on Monday, 01/17/05. Signage Revisions: Bruce Beers requested a list of room names. FSY noted that the names 5.43a are shown both on the floor plan and finish 01/27/05 City of scheduled. Beers will review and determine Temecula whether or not si na a changes are required. Mezzanine Occupancy: Bruce Beers inquired 5.43b as to the maximum number of seats allowable at 01/27/05 FSY the mezzanine level. FSY to review and advise. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, f /Signdture Name: Larry E. Campbell Title: Project Manager Page 4 of 4 VANIR F 503 VANIR 0 0 PROGRESS MEETING MINUTES Meeting #: 42 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: January 13, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.6 Time: 10:00 a.m. Enclosure: None Attendees: David McBride, City of Steve Tovey,Tovey Shultz Kevin Terry,Tovey Shultz Temecula Construction, Inc(TSCI) Construction, Inc(TSCI) Ed Deleeuw,Tovey Shultz Larry Campbell, Vanir Construction, Inc (TSCI) Construction Mgmt. (VCM) Meeting # Item # Description Due Action 42 1.0 Approval Of Previous Meeting Minutes: 1.42 There were no corrections or additions to the N/A Info Minutes of Meeting No. 41. 2.0 Construction Progress Update: Roof sheathing at the Audience Chamber is in progress and electrical and plumbing rough-in has Info 2.42 continued as weather allows. The major effort over N/A the past week has been pumping of water from footings and storm damage repair. 3.0 Technical Concerns: 3a Schedule Review: Tovey Shultz' 3-week look ahead schedule was presented and reviewed during the course of the meeting. Framing will continue as will electrical, 3a.42a plumbing HVAC, and fire sprinkler rough-ins for the N/A Info next several weeks. Placement of concrete for the Scene Shop slab is tentatively scheduled for the week of January 241h in conjunction with perimeter wall footings. TSCI's monthly schedule update for the period ended 12/31/04 was received on Tuesday, 3a.42b. 01/11/05. The schedule update reflects project N/A Info completion July 15, 2005, one month beyond the current contract completion date. 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 116 submittals (including resubmittals) have been received to date. 4 3b.42 submittals remain outstanding. Two of the fours 01/17/05 FSY have been outstanding in excess of two weeks. Submittal No. 25A, Vapor Barrier, has been outstanding for 42 days. Page 1 of 4 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 42 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 42 3c Request For Information Status Review: VCM's RFI log was reviewed during the course of the meeting. 331 RFI's (including revisions) have been submitted to date. 15 RFI's are 3c.42 outstanding. Of the fifteen, 9 have been 01/17/05 FSY outstanding in excess of two weeks. RFI 226 requesting additional details for Stair Nos 4 and 5 has been outstanding for 84 days. 3d Field Clarification Status Review: To date, 10 Architect's Supplemental 3d.42 Instructions, 2 Field Clarifications, and 14 N/A Info Construction Bulletins have been issued. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order No. 8 has been drafted and was City of 3e.1.42 forwarded to the City of Temecula Monday, 01/17/05 Temecula 01.10.05 for review and processing. 3e.2 Proposed Change Orders Eighty eight potential change requests have been identified. Of those, 77 have been 3e.2.42 submitted. 47 of the change requests have been 01/20/05 TSCINCM incorporated into Change Orders. 17 of the COR's have been voided. 12 COR's have been re'ected. 3f Payment Status Review: TSCI's Payment Request No. 10 was approved by D. McBride yesterday. TSCI asked the status City of 3f.42 of Payment Request No. 9 which remains 01/14/05 Temecula outstanding. D. McBride will follow-up and advise. 3g Notice Of Non Conformance Status: 3 42 There are no outstanding correction notices at N/A Info g' this date. 3h As Built Status Review: Revisions are being posted on a regular basis 3h.42 and are prerequisite to inspections. NIA Info 31 Safety Items: 3i.42 There are no outstanding safety issues at this time. N/A Info Page 2 of 4 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 42 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 42 4.0 Testing/Inspection: 4.42 Kleinfelder has not been on site due lack of N/A Info activity resulting of weather conditions. 5.0 New Business: City Supplied Granite: TSCI asked whether a final decision has been reached regarding the source of granite for benches and steps noting that shop drawings are required. David McBride will follow up with John Meyer. D. McBride asked TSCI to explore other options for providing the granite including alternate designs. (08/26/04) Six samples have been delivered. Those samples will be photographed beside the on-site material for comparison purposes. (10.07.04) 5g.23b Photos were forwarded to D. McBride Friday, 10/8, and 12/17/04 City of are still being reviewed. TSCI advised that it has found Temecula an alternate source for granite and is in the process of obtaining samples. (10.14.04) A brochure with price list from Swenson Granite has been forwarded to D. McBride for review(10.21.04) Frahm pricing will be submitted tomorrow. (11.04.05) D. McBride requested order of magnitude pricing for the Swenson granite in order that an informed decision can be made. (12.02.04) COR 64 reflecting pricing for the Swenson Granite was received yesterday, 12.08.04. A copy has been forwarded to D. McBride for processing. (12.09.04) Mercantile Building Interior Renovations: See previous meeting minutes for full discussion. 5.25b This work will be incorporated with pending revisions to the 01/10/05 City of Mercantile Building interior renovations. (12.02.04) Temecula A revised schematic design for the interior renovations is being undertaken by Bruce Beers. 01.06.05 Wheel Chair Lift: See previous meeting minutes for full discussion. Dean Lee advised that the State of California Elevator 5.32a Code is more restrictive than OSHA requirements and 01/12/05 FSY doors for the wheel chair lift are required. A bulletin reflecting required revisions will be issued early next week. 01.06.05 Corrugated Metal Roofing: TSCI noted that a letter was forwarded by Challenger Sheet Metal 5.42a. expressing maintenance concerns with the N/A Info specified corrugated metal roofing. Following discussion it was determined that there will be no change to the specified roofing. Page 3 of 4 VANIR F 503 VAN 1 R R OGRESS MEETING MINUTES• Meeting#: 42 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 42 5.0 New Business: (continued) Storm Water: There was discussion regarding the erosion of the west bank of Murrieta Creek that occurred during the most recent storm event. It was noted that there is run-off from the 5.42b theater site onto the west bank, particularly in 01/20/05 TSCI the area adjacent to the new 18-inch storm drain outfall. In order that future problems related to site storm water are avoided, TSCI was advised that effort is required to fortify the SWPPP procedures. Holiday Work 01/17/05: TSCI advised that while 5.42c Martin Luther King Day is a City holiday, it is not N/A Info a construction industry holiday. Therefore, TSCI will be working on Monday, 01/17/05. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 4 of 4 VANIR F 503 VANIR 0 PROGRESS MEETING MINUTES Meeting#: 41 Owner: City of Temecula Project: Old Town Temecula ----- ----------- ._._.......-...._..-- Community at Date: January 6, 2005 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File # 15.6 Time: 10:00 a.m. Enclosure: 3-Week Look-Ahead Schedule Attendees: Dean Lee, FSY Architects Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz (FSY) Construction, Inc(TSCI) Construction, Inc (TSCI) Larry Campbell,Vanir Construction Mgmt. (VCM) Meeting # Item # Description Due Action 41 1.0 Approval Of Previous Meeting Minutes: 1.41 There were no corrections or. additions to the N/A Info Minutes of Meeting No. 40. 2.0 Construction Progress Update: Roof sheathing at the Audience Chamber is in progress and electrical and plumbing rough-in has continued as weather allows. Installation of the 12- inch water line in Fourth Street is complete and Info 2.41 slurry fill of the existing storm drain line was N/A completed yesterday. Excavation of perimeter wall footings is complete although no rebar has been placed due to rain. Rebar and sand have been laced for the Scene Shop slab on grade. 3.0 Technical Concerns: 3a Schedule Review: Tovey Shultz' 3-week look ahead schedule was presented and reviewed during the course of the meeting. Framing will continue as will electrical, 3a.41a plumbing HVAC, and fire sprinkler rough-ins for the N/A Info next several weeks. Placement of concrete for the Scene Shop slab is tentatively scheduled for the week of January 24`" in conjunction with perimeter wall footings. TSCI's monthly schedule update for the period ended 12/31/04 remains outstanding. Submission of the schedule update is expected prior to the next 3a.41b. meeting. VCM expressed concern that the 01/13/05 TSCI contract time is approximately 60% gone yet billings through December reflect the project at only 40% complete. TSCI to address this issue in the December schedule update. Page 1 of 4 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 41 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 41 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 113 submittals (including resubmittals) have been received to date. 2 3b.41 submittals remain outstanding. Both have been 01/10/05 FSY outstanding in excess of two weeks. Submittal No. 25A, Vapor Barrier, has been outstanding for 35 days. 3c Request For Information Status Review: VCM's RFI log was reviewed during the course of the meeting. 320 RFI's (including revisions) have 3c.41 been submitted to date. 13 RFI's are 01/10/05 FSY outstanding. Of the thirteen, 11 have been outstanding in excess of two weeks. 3d Field Clarification Status Review: To date, 10 Architect's Supplemental Instructions, 2 Field Clarifications, and 14 3d.41 Construction Bulletins have been issued. N/A Info 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order No. 8 has been drafted and will 3e.1.41 be forwarded to the City of Temecula early next 01/11/05 VCM week for review and processing. 3e.2 Proposed Change Orders Eighty six potential change requests have been identified. Of those, 75 have been submitted. 40 3e.2.41 of the change requests have been incorporated 01/13/05 TSCl/VCM in Change Orders. 17 of the COR's have been voided. 12 COR's have been rejected. 3f Payment Status Review: TSCI's Payment Request No. 10 was mailed 3f.41 directly to the City of Temecula for processing 01/28/05 City of 12/28104. Temecula 3g Notice Of Non Conformance Status: There are no outstanding correction notices at 3g.41 this date. N/A Info Page 2 of 4 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 41 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 41 3h As Built Status Review: Revisions are being posted on a regular basis 3h.41 and are prerequisite to inspections. N/A Info 3i Safety Items: Weekly Foreman's Toolbox Safety Meetings are 3i.41 held Tuesday mornings. At this time, there are no N/A Info safety issues unresolved. 4.0 Testing/Inspection: Kleinfelder has not been on site due lack of 4.41 activity resulting of weather conditions. N/A Info 5.0 New Business: City Supplied Granite: TSCI asked whether a final decision has been reached regarding the source of granite for benches and steps noting that shop drawings are required. David McBride will follow up with John Meyer. D. McBride asked TSCI to explore other options for providing the granite including alternate designs. (08/26/04) Six samples have been delivered. Those samples will be photographed beside the on-site material for comparison purposes. (10.07.04) 5g.23b Photos were forwarded to D. McBride Friday, 10/8, and 12/17/04 City of are still being reviewed. TSCI advised that it has found Temecula an alternate source for granite and is in the process of obtaining samples. (10.14.04) A brochure with price list from Swenson Granite has been forwarded to D. McBride for review(10.21.04) Frahm pricing will be submitted tomorrow. (11.04.05) D. McBride requested order of magnitude pricing for the Swenson granite in order that an informed decision can be made. (12.02.04) COR 64 reflecting pricing for the Swenson Granite was received yesterday, 12.08.04. A copy has been forwarded to D. McBride for processing. (112.09.04) Mercantile Building Interior Renovations: See previous meeting minutes for full discussion. 5.25b This work will be incorporated with pending revisions to the 01/10/05 City of Mercantile Building interior renovations. (12.02.04) Temecula A revised schematic design for the interior renovations is being undertaken by Bruce Beers. 01.06.05 Page 3 of 4 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 41 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 41 5.0 New Business: (continued) Wheel Chair Lift: TSCI noted that the submittal for the wheel chair lift indicates a solid door at each landing and that the submittal was returned annotated "Make Corrections Noted". No door is reflected on the architectural plan or door schedule. Following discussion, it was determined that TSCI will submit an RFI for clarification. RFI 210 has been submitted and responded. (10.21.04) The lift supplier has noted that a door at the lower opening and a 42-inch high gate at the upper opening is required by Code. This information has been forwarded to FSY for implementation if required. (10.28.04) 5.32a FSY advised that it can find no code requirement for a 01/12/05 FSY door at the lower opening. Fallowing discussion, FSY will review the State Elevator Cade. (11.04.04) FSY advised that a detail would be provided and will be forthcoming within the next week. (11.18.04) RFI 210 was responded by FSY on 12.06.04. This issue will be deleted from future meeting discussion. (12.09.04) Dean Lee advised that a check with the City of Temecula Building &Safety Department reflected that no door is required. FSY to follow up directly with Cal OSHA. (12.16.04) Dean Lee advised that the State of California Elevator Code is more restrictive than OSHA requirements and doors for the wheel chair lift are required. A bulletin reflecting required revisions will be issued early next week. 01.06.05 These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, 7Sig tw5 ure 7 Name: Larry E. Campbell Title: Project Manager Page 4 of 4 VANIR F 503 I VANIR PROGRESS MEETING MINUTES Meeting#: 40 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: December 16, 2004 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File # 15.B Time: 10:00 a.m. Enclosure: 3-Week Look-Ahead Schedule Attendees: David McBride, DPW, City of Bruce Beers, City of Dean Lee, FSY Architects Temecula (DPW) Temecula (City) (FSY) Kevin Terry, Tovey Shultz Ed Deleeuw,Tovey Shultz Larry Campbell, Vanir Construction, Inc(TSCI) Construction, Inc (TSCI) Construction Mgmt. (VCM) Meeting # Item # Description Due Action 40 1.0 Approval Of Previous Meeting Minutes: 1.40 There were no corrections or additions to the N/A Info Minutes of Meeting No. 39. 2.0 Construction Progress Update: Framing for the classroom building, restroom building and dance studio, along with electrical, plumbing, and HVAC rough-in has continued. Welding and bolting of structural steel at the fly loft section is continuing and installation of metal Info 2.40 decking continues. Installation of the 12-inch water N/A line -in Fourth Street is in progress and will be complete by week end. Installation of plywood on metal decking is in progress. Grouting of the existing storm drain line is scheduled for later today. 3.0 Technical Concerns: 3a Schedule Review: Tovey Shultz' 3-week look ahead schedule was presented and reviewed during the course of the meeting. Framing will continue as will electrical, plumbing HVAC, and fire sprinkler rough-ins for the next several weeks. Pick up work for structural 3a.40a steel will continue. Excavation of remaining N/A Info footings is scheduled to begin tomorrow with footing placement to begin Monday, 12/20. The new fence at the Pottery Shop will follow wall footing placement and is presently scheduled for the week of January 3rtl. Review comments for TSCI's monthly schedule 3a.38b. update for the period ended 11/30/04 were N/A Info forwarded 12/6/04. Page 1 of 4 VAN 1 R •PROGRESS MEETING MINUTE? Meeting#: 40 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 40 3a Schedule Review: 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 113 submittals (including resubmittais) have been received to date. 4 3b.40 submittals remain outstanding. Of the four, two 12/20/04 FSY have been outstanding in excess of two weeks. Submittal No. 23B, Woodbury Granite, has been outstanding for 28 days. 3c Request For Information Status Review: VCM's RFI log was reviewed during the course of the meeting. 312 RFI's (including revisions) have 3c.40 been submitted to date. 12 RFI's are 12/20/04 FSY outstanding. Of the twelve, 3 have been outstanding in excess of two weeks. 3d Field Clarification Status Review: To date, 9 Architect's Supplemental Instructions, 2 Field Clarifications, and 13 Construction 3d.39 Bulletins have been issued. ASI #9, reflecting N/A Info the furring of siding at the Concession Building was issued 12/07/04. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order No. 7 was mailed to TSCI for execution yesterday, 12/01/04. 3e.1.38 Change Order No. 7, signed by TSCI was returned during N/A Info the course of the meeting. (12.09.04) CO No. 7 was forwarded to the City of Temecula for processing 12/13/04. 12.16.04 3e.2 Proposed Change Orders Eighty four potential change requests have been identified. Of those, 62 have been submitted. 41 3e.2.39 of the change requests have been incorporated 12/17/04 TSCl/VCM in Change Orders. 11 of the COR's have been voided. 12 COR's have been rejected. 3f Payment Status Review: TSCI's Payment Request No. 9 was reviewed 3f.40 and forwarded to the City of Temecula for N/A In processing 12/13/04. Page 2 of 4 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTE? Meeting#: 40 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 40 3g Notice Of Non Conformance Status: 3g.40 There are no outstanding correction notices at N/A Info this date. 3h As Built Status Review: 3h.40 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. 3i Safety Items: 3i.40 Weekly Foreman's Toolbox Safety Meetings are N/A Info held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/Inspection: 4.40 Kleinfelder has been on site this week for steel N/A Info observation. 5.0 New Business: City Supplied Granite: TSCI asked whether a final decision has been reached regarding the source of granite for benches and steps noting that shop drawings are required. David McBride will follow up with John Meyer. D. McBride asked TSCI to explore other options for providing the granite including alternate designs. (08/26/04) Six samples have been delivered. Those samples will be photographed beside the on-site material for comparison purposes. (10.07.04) Photos were forwarded to D. McBride Friday, 10/8, and are still being reviewed. TSCI advised that it has found City of 5g.23b an alternate source for granite and is in the process of 12/17/04 Temecula obtaining samples. (10.14.04) A brochure with price list from Swenson Granite has been forwarded to D. McBride for review (10.21.04) Frahm pricing will be submitted tomorrow. It 1.04.05) D. McBride requested order of magnitude pricing for the Swenson granite in order that an informed decision can be made. (12.02.04) . COR 64 reflecting pricing for the Swenson Granite was received yesterday, 12.08.04. A copy has been forwarded to D. McBride for processing. (12.09.04) .Page 3 of 4 VANIR F 503 VAN 1 R •ROGRESS MEETING MINUTE? Meeting #: 40 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 40 5.0 New Business: (continued) 5.25b Mercantile Building Interior Renovations: 12/15/04 FSY See previous meeting minutes for full discussion. This work will be incorporated with pending revisions to the Mercantile Building interior renovations. (12.02.04) Wheel Chair Lift: TSCI noted that the submittal for the wheel chair lift indicates a solid door at each landing and that the submittal was returned annotated "Make Corrections Noted". No door is reflected on the architectural plan or door schedule. Following discussion, it was determined that TSCI will submit an RFI for clarification. RFI 210 has been submitted and responded. (10.21.04) The lift supplier has noted that a door at the lower opening and a 42-inch high gate at the upper opening is required by Code. This information has been forwarded 5.32a 12/23/04 FSY to FSY for implementation if required. (10.28.04) FSY advised that it can find no code requirement for a door at the lower opening: Following discussion, FSY will review the State Elevator Code. (11.04.04) FSY advised that a detail would be provided and will be forthcoming within the next week. (11.18.04) RFI 210 was responded by FSY on 12.06.04. This issue will be deleted from future meeting discussion. (12.09.04) Dean Lee advised that a check with the City of Temecula Building& Safety Department reflected that no door is required. FSY to follow up directly with Cal OSHA. 12.16.04 These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, f Si ature Name: Larry E. Campbell Title: Project Manager Page 4 of 4 VANIR F 503 VANIR 0 0 PROGRESS MEETING MINUTES Meeting #: 39 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: December 9, 2004 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.B Time: 10:00 a.m. Enclosure: 3-Week Look-Ahead Schedule Attendees: Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz Larry Campbell,Vanir Construction, Inc (TSCI) Construction, Inc(TSCI) Construction Mgmt. (VCM) Meeting # Item # Description Due Action 39 1.0 Approval Of Previous Meeting Minutes: 1.38 There were no corrections or additions to the N/A Info Minutes of Meeting No. 38. 2.0 Construction Progress Update: Framing for the classroom building, restroom building and dance studio, along with electrical, plumbing, and HVAC rough-in has continued. 2.39 Welding and bolting of structural steel at the fly loft N/A Info section is continuing and installation of metal decking continues. Installation of the 12-inch water line in Fourth Street is in progress and will continue for the remainder of the week. 3.0 Technical Concerns: 3a Schedule Review: Tovey Shultz' 3-week look ahead schedule was presented and reviewed during the course of the meeting. Framing will continue as will electrical, plumbing HVAC, and fire sprinkler rough-ins for the next several weeks. Site water will continue with the work in Fourth Street. Pick up work for 3a.39a structural steel will continue. Excavation of N/A Info remaining footings has been postponed until next week due to the muddy site conditions. Footing placement will be followed by CMU walls and slab placement at the Scene Shop. The new fence at the Pottery Shop will follow wall footing placement and is presently scheduled for the week of December 20th. Review comments for TSCI's monthly schedule 3a.38b. update for the period ended 11/30/04 were N/A Info forwarded 12/6/04. Page 7 or 5 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 39 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 39 3a Schedule Review: 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 111 submittals (including resubmittais) have been received to date. 3 3b.39 submittals remain outstanding. Of the three, two 12/13/04 FSY have been outstanding in excess of two weeks. Submittal No. 23B, Woodbury Granite, has been outstanding for 21 days. 3c Request For Information Status Review: VCM's RFI log was reviewed during the course of the meeting. 307 RFI's (including revisions) have 3c.39 been submitted to date. 18 RFI's are 12/13/04 FSY outstanding. Of the eighteen, 6 have been outstandinq in excess of two weeks. 3d Field Clarification Status Review: To date, 9 Architect's Supplemental Instructions, 2 Field Clarifications, and 13 Construction 3d.39 Bulletins have been issued. ASI #9, reflecting N/A Info the furring of siding at the Concession Building was issued 12/07/04. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order No. 7 was mailed to TSCI for 3e.1.38 execution yesterday, 12/01/04. N/A Info Change Order No.7, signed by TSCI was returned during the course of the meeting. 12.09.04) 3e.2 Proposed Change Orders Eighty four potential change requests have been identified. Of those, 62 have been submitted. 41 3e.2.39 of the change requests have been incorporated 12/17/04 TSCl/VCM in Change Orders. 11 of the COR's have been voided. 12 COR's have been rejected. 3f Payment Status Review: TSCI's Payment Request No. 9 was reviewed prior to the meeting. TSCI to submit finalized payment request with required certified payrolls 308 and releases for processing. 12/13/04 VCM Payment Request No. 9 was submitted during the course of the meeting. The request will be reviewed and forwarded to the City for processing. (12.09.04) Page 2 of 5 VANIR F 503 VAN I R PROGRESS MEETING MINUTES Meeting#: 39 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 39 3g Notice Of Non Conformance Status: 3g.39 There are no outstanding correction notices at N/A Info this date. 3h As Built Status Review: 3h.39 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. 3i Safety Items: 3i.39 Weekly Foreman's Toolbox Safety Meetings are N/A Info held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/Inspection: 4.39 Kleinfelder has been on site this week for steel N/A Info observation. 5.0 New Business: City Supplied Granite: TSCI asked whether a final decision has been reached regarding the source of granite for benches and steps noting that shop drawings are required. David McBride will follow up with John Meyer. D. McBride asked TSCI to explore other options for providing the granite including alternate designs. (08/26/04) Six samples have been delivered. Those samples will be photographed beside the on-site material for comparison purposes. (10.07.04) Photos were forwarded to D. McBride Friday, 10/8, and are still being reviewed. TSCI advised that it has found City of 5g.23b an alternate source for granite and is in the process of 12/17/04 Temecula obtaining samples. (10.14,04) A brochure with price list from Swenson Granite has been forwarded to D. McBride for review (10.21.04) Frahm pricing will be submitted tomorrow. (11.04.05) D. McBride requested order of magnitude pricing for the Swenson granite in order that an informed decision can be made. (12.02.04) COR 64 reflecting pricing for the Swenson Granite was received yesterday, 12.08.04. A copy has been forwarded to D. McBride for processing. It 2.09.04) Page 3 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting #: 39 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 39 5.0 New Business: (continued) 5.25b See previous meeting minutes for full discussion. 12/15/04 FSY This work will be incorporated with pending revisions to the Mercantile Building interior renovations.(12.02.04) Wheel Chair Lift: TSCI noted that the submittal for the wheel chair lift indicates a solid door at each landing and that the submittal was returned annotated "Make Corrections Noted". No door is reflected on the architectural plan or door schedule. Following discussion, it was determined that TSCI will submit an RFI for clarification. RFI 210 has been submitted and responded. (10.21.04) 5.32a The lift supplier has noted that a door at the lower N/A Complete opening and a 42-inch high gate at the upper opening is required by Code. This information has been forwarded to FSY for implementation if required. (10.28.04) FSY advised that it can find no code requirement for a door at the lower opening. Following discussion, FSY will review the State Elevator Code. (11.04.04) FSY advised that a detail would be provided and will be forthcoming within the next week. (11.18.04) RFI 210 was responded by FSY on 12.06.04. This issue will be deleted from future meeting discussion. 12.09.04 Waterproofing of siding in contact with steel columns: TSCI referenced Details 1 and 2, Sht A5.03 and noted that there do not appear to be provisions for waterproofing and/or flashing where the cedar siding comes into contact with the steel 5.35b. columns. Following discussion, it was determined N/A Complete that TSCI will follow up with an RFI. FSY advised that a detail would be provided and will be forthcoming within the next week. (11.18.04) RFI 236 was responded by FSY on 12.03.04. This issue will be deleted from future meeting discussion. 12.09.04 Color Board:TSCI noted that colors are not defined in the contract documents and questioned whether or not a color board could be provided for site use. 5.36a. FSY advised that a color schedule is being forwarded for N/A Complete project use. (12.02.04) Update Sheet A9.01 was received on 12.06.04. This issue will be deleted from future meeting discussion. 12.09.04 - Page 4 of 5 VANIR F 503 VAN 1 R •PROGRESS MEETING MINUTE Meeting#: 39 Owner: City of Temecula Project: Old Town Temecula Community Theater These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, �� _ ''�' nature Name: Larry E. Campbell Title: Project Manager Page 5 of 5 VANIR F 503 RE: Meeting Minutes #37 • • Page 1 of 2 Larry Campbell From: Rivera, Mark[mark.rivera@vanir.coml Sent: Monday, November 29, 2004 8:51 AM To: Campbell, Larry Subject: RE: Meeting Minutes#37 Larry, If this evolves into an "extravagant' detail, (which is probably not the case), it may become a cost item with TSCI. Either way, based on the limited discussion and what I know about the issue, it sounds like it would be an "omission"type change. On the surface, it sounded more like a clarification that FSY was due to provide. Mark P. Rivera, P.E. Project Manager VANIR Construction Management, Inc. San Bernardino Area Office (909) 384-1785 Off. (909) 381-7534 Fax (909) 208-8250 Cell -----Original Message----- From: David McBride [mailto:David.McBride@cityoftemecula.org] Sent: Monday, November 29, 2004 8:02 AM To: Rivera, Mark Cc: Campbell, Larry Subject: RE: Meeting Minutes #37 Mark/Larry: Item 5.35b-this has a potential cost impact. Suggest that we review as well. David -----Original Message----- From: Rivera,Mark tmailto:mark.nvera@_vanir_com] Sent: Thursday, November 18,2004 2:16 PM To: David McBride; Dean Lee(E-mail); EdDeleeuvv(E-mail); Kevin Terry(E-mail) Cc: Larry.Campbell(E-mail) Subject: Meeting Minutes#37 Please find attached below the meeting minutes from today's meeting for your review and - comment. Thanks, Mark P. Rivera, P.E. 11/29/2004 RE: Meeting Minutes 437 • • Page 2 of 2 Project Manager VANIR Construction Management,Inc. San Bernardino Area Office (909) 384-1785 Off. (909) 381-7534 Fax (909) 208-8250 Cell << File: Weekly Progress Meeting No. 37.doc >> Incoming mail is certified Virus Free. Checked by AVG anti-virus system (hutp://www.grisoft.com). Version: 6.0.799/Virus Database: 543 - Release Date: 11/19/2004 11/29/2004 VANIR PROGRESS MEETING MINUTES Meeting #: 38 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: December 2, 2004 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.13 Time: 10:00 a.m. Enclosure: 3-Week Look-Ahead Schedule Attendees: David McBride, Dept. Public Steve Tovey,,Tovey Shultz Kevin Terry,Tovey Shultz Works(DPW) Construction, Inc(TSCI) Construction, Inc(TSCI) Ed Deleeuw,Tovey Shultz Gary Voechting,Tovey Arturo Yanez, FSY Dean Lee, FSY Architects Construction, Inc(TSCI) Shultz Construction, Inc Architects(FSY) (FSY) (TSCI) Larry Campbell,Vanir Construction Mgmt. (VCM) Meeting # Item # Description Due Action 38 1.0 Approval Of Previous Meeting Minutes: 1.38 There were no corrections or additions to the Minutes of Meeting No. 37. N/A Info 2.0 Construction Progress Update: Framing for the classroom building,, restroom building and dance studio, along with electrical, plumbing, HVAC, and fire sprinkler rough-in has continued. Welding and bolting of structural steel at the fly loft section is continuing and installation of Info 2.38 metal decking is in progress. The 8-inch A/V N/A conduit will be complete today and the 12-inch water tie-in was completed last night with the thrust block to be placed tomorrow. 3.0 Technical Concerns: 3a Schedule Review: Tovey Shultz' 3-week look ahead schedule was presented and reviewed during the course of the meeting. Framing will continue as will electrical, plumbing HVAC, and fire sprinkler rough-ins for the next several weeks. Site water will continue with the work in Fourth Street. Pick up work for 3a.38a structural steel will continue. Excavation of N/A Info remaining footings will begin next week to be followed by CMU walls and slab placement at the Scene Shop. The new fence at the Pottery Shop will follow wall footing placement and is presently scheduled for the week of December 16'h. Page 1 of 5 VAN 1 R PROGRESS MEETING MINUTES Meeting #: 38 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 38 3a Schedule Review: TSCI's monthly schedule update for the period 3a.38b. ended 11/30/04 was received 11/30 and is under 12/08/04 VCM review. 3b Submittal Status Review: VCM's submittal log was reviewed during the course of the meeting. 109 submittals (including resubminals) have been received to date. 5 submittals remain outstanding. Of the five, three 3b.38 have been outstanding in excess of two weeks. 12/O6/04 FSY Submittal No. 58, Resilient Flooring, has been outstanding for 116 days. 3c Request For Information Status Review: VCM's RFI log was reviewed during the course of the meeting. 288 RFI's (Including revisions) have 3c.38 been submitted to date. 14 RFI's are 12/06/04 FSY outstanding. 'Of the fourteen, 7 have been outstanding in excess of two weeks. 3d Field Clarification Status Review: To date, 8 Architect's Supplemental Instructions, 2 Field Clarifications, and 13 Construction 3d.38 Bulletins have been issued. Bulletin No. 13, N/A Info reflecting the addition of 2 A/V conduits was issued 11.29.04 3e Change Order/Proposed Change Order Status:. 3e.1 Change Orders Change Order No. 7 was mailed to TSCI for 3e.1.38 execution yesterday, 12/01/04. 12/08/04 TSCI 3e.2 Proposed Change Orders Eighty four potential change requests have been identified. Of those, 59 have been submitted. 41 of the change requests have been incorporated 3e.2.38 in Change Orders. 11 of the COR's have been 12/08/04 TSCl/VCM voided. 12 COR's have been rejected. Page 2 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 38 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 38 3f Payment Status Review: TSCI's Payment Request No. 9 was reviewed 3f.38 prior to the meeting. TSCI to submit finalized 12/07/04 TSCI payment request with required certified payrolls and releases for processing. 3g Notice Of Non Conformance Status: 3g.38 There are no outstanding correction notices at N/A Info this date. 3h As Built Status Review: 3h.38 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. 3i Safety Items: 3i.38 Weekly Foreman's Toolbox Safety Meetings are N/A Info held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/Inspection: 4.38 Kleinfelder has been on site this week for steel N/A Info observation and compaction testing. 5.0 New Business: City Supplied Granite: TSCI asked whether a final decision has been reached regarding the source of granite for benches and steps noting that shop drawings are required. David McBride will follow up with John Meyer. D. McBride asked TSCI to explore other options for providing the granite including alternate designs. (08/26/04) Six samples have been delivered. Those samples will 5g.23b be photographed beside the on-site material for 12/07/04 TSCI comparison purposes. (10.07.04) Photos were forwarded to D. McBride Friday, 10/8, and are still being reviewed. TSCI advised that it has found an alternate source for granite and is in the process of obtaining samples. (10.14.04) A brochure with price list from Swenson Granite has been forwarded to D. McBride for review (10.21.04) Frahm pricing will be submitted tomorrow. (11.04.05) D. McBride requested order of magnitude pricing for the Swenson granite in order that an informed decision can be made. 12.02.04 Page 3 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTE Meeting#: 38 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 38 5.0 New Business: (continued) Storefront at Mercantile Building: TSCI expressed concern for the condition of the existing storefront at the Mercantile Building. Following discussion, it was determined that McEachron Construction will be asked to review the present condition and make recommendations for restoration. TSCI and VCM met with McEachron Construction on 8/30/04 to discuss restoration of the storefront and replacement of missing .windows. McEachron will provide ideas, alternates, 5.25b and pricing to TSCI (09.02.04) 12/15/04 FSY A "laundry list" of ideas was forwarded to D. McBride prior to the meeting for review and direction. (09.23.04) TSCI was asked to formally submit McEachron's proposal. VCM noted that panic hardware is required for the Mercantile Bldg. due to occupancy loads. (09.30.04) TSCI advised that it has not received a price for painting the doors and will submit by next meeting. (10.07.04) McEachron's pricing was submitted during the course of the meeting as COR#44 (10.21.04) This work will be incorporated with pending revisions to the Mercantile Building interior renovations. 12.02.04 Wheel Chair Lift: TSCI noted that the submittal for the wheel chair lift indicates a solid door at each landing and that the submittal was returned annotated "Make Corrections Noted". No door is reflected on the architectural plan or door schedule. Following discussion, it was determined that TSCI will submit an RA for clarification. RFI 210 has been submitted and responded. (10.21.04) 5.32a The lift supplier has noted that a door at the lower 11/24/04 FSY opening and a 42-inch high gate at the upper opening is required by Code. This information has been forwarded to FSY for implementation if required. (10.28.04) FSY advised that it can find no code requirement for a door at the lower opening. Following discussion, FSY will review the State Elevator Code. (11.04.04) FSY advised that a detail would be provided and will be forthcoming within the next week. 11.18.04 Waterproofing of siding in contact with steel columns: TSCI referenced Details 1 and 2, Sht A5.03 and noted that there do not appear to be provisions for waterproofing and/or flashing where 37 5.35b. the cedar siding comes into contact with the steel 11/24/04 FSY columns. Following discussion, it was determined that TSCI will follow up with an RFI. FSY advised that a detail would be provided and will be forthcoming within the next week. 11.18.04 Page 4 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTE Meeting#: 38 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Color Board:TSCI noted that colors are not defined in the contract documents and questioned whether 38 5.36a. or not a color board could be provided for site use. t 2/03/04 FSY FSY advised that a color schedule is being forwarded for Project use. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 5 of 5 VANIR F 503 VANIR 0 PROGRESS MEETING MINUTES Meeting#: 37 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: November 18, 2004 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.6 Time: 10:00 a.m. Enclosure: 3-Week Look-Ahead Schedule Attendees: Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz Mark Rivera,Vanir Construction, Inc(TSCI) Construction, Inc (TSCI) Construction Mgmt. (VCM) Arturo Yanez, FSY Dean Lee, FSY Architects Architects (FSY) (FSY) Meeting # Item # Description Due Action 37 1.0 Approval Of Previous Meeting Minutes: 1.37 There were no corrections or additions to the N/A Info Minutes of Meeting No. 37. 2.0 Construction Progress Update: 2.37 Framing for the classroom building, restroom N/A Info building and dance studio, along with electrical, plumbing, and fire sprinkler rough-in has continued. Welding of structural steel at the fly loft section is continuing and the catwalks were installed and a portion of the stairs at the assembly area. Work on the 10-inch water line within the site is in progress. The 8-inch A/V conduit was installed and is scheduled for slurry backfill on 11-19-04. 3.0 Technical Concerns: 3a Schedule Review: 3a.37a Tovey Shultz' 3-week look ahead schedule was N/A Info presented and reviewed during the course of the meeting. Framing will continue as will electrical, plumbing and fire sprinkler rough-ins for the next several weeks. Site water will continue and will be followed by the work in Fourth Street. Structural steel is scheduled to continue and installation of the 8-inch AV conduit was installed as planned. 3a.34b. TSCI's monthly schedule update will be submitted 11/18/04 VCM by the next meeting. TSCI's monthly schedule update will be submitted by Tuesday, 11.09.04 (11.04.05) TSCI's monthly schedule update was received on 11.09.04 and is being reviewed (11.12.04). As of (11.18.04) schedule remains under review by VCM. Page 1 of 5 VAN I R PROGRESS MEETING MINUTES• Meeting#: 37 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 37 3b Submittal Status Review: 3b.37 VCM's submittal log was reviewed during the 11/24/04 FSY course of the meeting. 107 submittals (including resubmittals) have been received to date. 3 submittals remain outstanding. All of the three have been outstanding in excess of two weeks. Submittal No. 58, Resilient Flooring, has been outstanding for 102 days. 3c Request For Information Status Review: 3c.37 VCM's RFI log was reviewed during the course 11/22/04 FSY of the meeting. 278 RFI's (including revisions) have been submitted to date. 26 RFI's are outstanding. Of the twenty-six, 6 have been outstanding in excess of two weeks. 3d Field Clarification Status Review: 3d.35 To date, 8 Architect's Supplemental Instructions, 2 Field Clarifications, and 12 Construction Bulletins have been issued. N/A Info Bulletin No. 12, reflecting revisions to the fencing and gate at the Mercantile Building was issued 11.08.04( 11.12.04) 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order No. 7 has been drafted and 3e.1.36 forwarded to D. McBride for revision and N/A Info processing. 3e.2 Proposed Change Orders 3e.2.36 Seventy nine potential change requests have 11/30/04 TSCINCM been identified. Of those, 51 have been submitted. 43 of the change requests have been incorporated in Change Orders. 11 of the COR's have been voided. 8 COR's have been rejected. 3f Payment Status Review: 3f.35 TSCI's Payment Request No. 8 was received 12/05/04 City Temecula during the course of the meeting. The payment request will be reviewed and forwarded to the City of Temecula for processing. Payment Request No. 8 was forwarded to the City of Temecula for processing 11.05/04(11.12,04) Page 2 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 37 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 37 3g Notice Of Non Conformance Status: 3g.37 There are no outstanding correction notices at N/A Info this date. 3h As Built Status Review: 3h.37 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. 3i Safety Items: 307 Weekly Foreman's Toolbox Safety Meetings are N/A Info held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/Inspection: 4.37 Kleinfelder has been on site this week for steel N/A Info observation. 5.0 New Business: City Supplied Granite: TSCI asked whether a final decision has been reached regarding the source of granite for benches and steps noting that shop drawings are required. David McBride will follow up with John Meyer. D. McBride asked TSCI to explore other options for providing the granite including alternate designs. (08/26/04) Six samples have been delivered. Those samples will 5g.23b be photographed beside the on-site material for 11/05/04 TSCI comparison purposes. (10.07.04) Photos were forwarded to D. McBride Friday, 10/8, and are still being reviewed. TSCI advised that it has found an alternate source for granite and is in the process of obtaining samples. (10.14.04) A brochure with price list from Swenson Granite has been forwarded to D. McBride for review(10.21.04) Frahm pricing will be submitted tomorrow. 11.04.05 Storefront at Mercantile Building: TSCI expressed concern for the condition of the existing storefront at the Mercantile Building. 5.25b Following discussion, it was determined that McEachron Construction will be asked to review the present condition and make recommendations for restoration. Page 3 of 5 VANIR F 503 VANIR PROGRESS MEETING MINUTES• Meeting#: 37 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 37 5.25b Storefront at Mercantile Building: (Continued) TSCI and VCM met with McEachron Construction on 8/30/04 to discuss restoration of the storefront and replacement of missing windows. MCEachron will provide ideas, alternates, and pricing to TSCI (09.02.04) A "laundry list' of ideas was forwarded to D. McBride prior to the meeting for review and direction. (09.23.04) City Of TSCI was asked to formally submit McEachron's proposal. 11/04/04 VCM noted that panic hardware is required for the Mercantile Temecula Bldg. due to occupancy loads.(09.30.04) TSCI advised that it has not received a price for painting the doors and will submit by next meeting.(10.07.04) McEachron's pricing was submitted during the course of the meeting as COR#44 10.21.04 Wheel Chair Lift: TSCI noted that the submittal for the wheel chair lift indicates a solid door at each landing and that the submittal was returned annotated "Make Corrections Noted". No door is reflected on the architectural plan or door schedule. Following discussion, it was determined that TSCI will submit an RFI for clarification. 5.32a RFI 210 has been submitted and responded. (10.21.04) 11/24/04 FSY The lift supplier has noted that a door at the lower opening and a 42-inch high gate at the upper opening is required by Code. This information has been forwarded to FSY for implementation if required. (10.28.04) FSY advised that it can find no code requirement for a door at the lower opening. Following discussion, FSY will review the State Elevator Code. (11.04.04) FSY advised that a detail would be provided and will be forthcoming within the next week. 11.18.04 Meeting # Item # Description Due Action Waterproofing of siding in contact with steel columns: TSCI referenced Details 1 and 2, Sht A5.03 and noted that there do not appear to be provisions for waterproofing and/or flashing where 37 5.35b. the cedar siding comes into contact with the steel 11/24/04 FSY columns. Following discussion, it was determined that TSCI will follow up with an RFI. RFI 237 was submitted 11.05.04 and remains unanswered. (11.12.04) FSY advised that a detail would be provided and will be forthcoming within the next week. 11.18.04 Color Board:TSCI noted that colors are not defined 5.36a. in the contract documents and questioned whether 11/17/04 FSY or not a color board could be provided for site use. . Page 4 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 37 Owner: City of Temecula Project: Old Town Temecula Community Theater These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Mark P. Rivera Title: Project Manager Page 5 of 5 VANIR F 503 VANIR 0 PROGRESS MEETING MINUTES Meeting#: 36 Owner: City of Temecula__ Project: Old Town Temecula Community Theater Date: November 12, 2004 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.B Time: 10:00 a.m. Enclosure: 3-Week Look-Ahead Schedule Attendees: Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz Mark Rivera,Vanir Construction, Inc(TSCI) Construction, Inc (TSCI) Construction Mgmt. (VCM) Larry Campbell,Vanir Construction Mgmt(VCM) Meeting # Item # Description Due Action 36 1.0 Approval Of Previous Meeting Minutes: 1.36 There were no corrections or additions to the N/A Info Minutes of Meeting No. 36. 2.0 Construction Progress Update: 2.36 Framing for the classroom building, restroom N/A Info building and dance studio, along with electrical, plumbing, and HVAC rough-in has continued. Steel erection at the fly loft section is continuing and work on the 6-inch water line within the site is in progress. VCI (as subcontractor to Verizon) is setting a vault for relocation of the telephone pedestal. 3.0 Technical Concerns: 3a Schedule Review: 3a.36a Tovey Shultz' 3-week look ahead schedule was N/A Info presented and reviewed during the course of the meeting. Framing will continue as will electrical, plumbing and HVAC rough-ins for the next several weeks. Site water will continue and will be followed by the work in Fourth Street. Structural steel is scheduled to continue and installation of the 8-inch AV conduit is tentatively scheduled to begin next week based upon the progress of the structural steel 3a.34b TSCI's monthly schedule update will be 11/18/04 VCM submitted by the next meeting. TSCI's monthly schedule update will be submitted by Tuesday, 11.09.04 (11.04.05) TSCI's monthly schedule update was received on 11.09.04 and is being reviewed (11.12.04) Page 1 of 5 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 36 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 36 3b Submittal Status Review: 3b.36 VCM's submittal log was reviewed during the 11/17/04 FSY course of the meeting. 107 submittals (including resubmittals) have been received to date. 3 submittals remain outstanding. All of the three have been outstanding in excess of two weeks. Submittal No. 58, Resilient Flooring, has been outstanding for 95 days. 3c Request For Information Status Review: 3c.36 VCM's RFI log was reviewed during the 11/15/04 FSY course of the meeting. 266 RFI's (including revisions) have been submitted to date. 14 RFI's are outstanding. Of the fourteen, 6 have been outstanding in excess of two weeks. 3d Field Clarification Status Review: 3d.35 To date, 8 Architect's Supplemental Instructions, 2 Field Clarifications, and 12 Construction Bulletins have been issued. N/A Info Bulletin No. 12, reflecting revisions to the fencing and gate at the Mercantile Building was issued 11.08.04( 11.12.04) 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order No. 7 has been drafted and 3e.1.36 forwarded to D. McBride for revision and N/A Info processing. 3e.2 Proposed Change Orders 3e.2.36 Seventy nine potential change requests have 11/30/04 TSCINCM been identified. Of those, 51 have been submitted. 43 of the change requests have been incorporated in Change Orders. 11 of the COR's have been voided. 8 COR's have been rejected. 3f Payment Status Review: 305 TSCI's Payment Request No. 8 was received 12/05/04 City of during the course of the meeting. The Temecula payment request will be reviewed and forwarded to the City of Temecula for processing. Payment Request No. 8 was forwarded to the City of Temecula for processing 11.05/04 11.12.04 Page 2 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 36 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 36 3g Notice Of Non Conformance Status: 3g.36 There are no outstanding correction notices at N/A Info this date. 3h As Built Status Review: 3h.36 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. 3i Safety Items: 3i.36 Weekly Foreman's Toolbox Safety Meetings are N/A Info held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/Inspection: 4.36 Kleinfelder has been on site this week for steel N/A Info observation. 5.0 New Business: City Supplied Granite: TSCI asked whether a final decision has been reached regarding the source of granite for benches and steps noting that shop drawings are required. David McBride will follow up with John Meyer. D. McBride asked TSCI to explore other options for providing the granite including alternate designs. (08/26/04) Six samples have been delivered. Those samples will 5g.23b be photographed beside the on-site material for 11/05/04 TSCI comparison purposes. (10.07.04) Photos were forwarded to D. McBride Friday, 10/8, and are still being reviewed. TSCI advised that it has found an alternate source for granite and is in the process of obtaining samples. (10.14.04) A brochure with price list from Swenson Granite has been forwarded to D. McBride for review(10.21.04) Frahm pricing will be submitted tomorrow. 11.04.05 Storefront at Mercantile Building: TSCI expressed concern for the condition of the existing storefront at the Mercantile Building. 5.25b Following discussion, it was determined that McEachron Construction will be asked to review the present condition and make recommendations for restoration. Page 3 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 36 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 36 5.25b Storefront at Mercantile Building: (Continued) TSCI and VCM met with McEachron Construction on 8/30/04 to discuss restoration of the storefront and replacement of missing windows. McEachron will provide ideas, alternates, and pricing to TSCI (09.02.04) A"laundry list"of ideas was forwarded to D. McBride prior to the meeting for review and direction. (09.23.04) TSCI was asked to formally submit McEachron's proposal. 11/04/04 City Of VCM noted that panic hardware is required for the Temecula Mercantile Bldg. due to occupancy loads. (09.30.04) TSCI advised that it has not received a price for painting the doors and will submit by next meeting.(10.07.04) McEachron's pricing was submitted during the course of the meeting as COR#!44 (10.21.04) Water line construction at Fourth St.: VCM advised that the Water System Grant Deed was approved by the City Council on October 261h. VCM will follow up with the City to determine if the signed documents have been forwarded to RCWD. 5.31 a. TSCI confirmed that all documents are in place and N/A Complete upon payment of fees, a preconstruction meeting can be scheduled. (11.04.04) A meeting with RCWD Inspector Charlie Nemish was held 11.09.04. This item is complete and will be deleted from future meeting agendas. (11.12.04) Wheel Chair Lift: TSCI noted that the submittal for the wheel chair lift indicates a solid door at each landing and that the submittal was returned annotated "Make Corrections Noted". No door is reflected on the architectural plan or door schedule. Following discussion, it was determined that TSCI will submit an RFI for clarification. RFI 210 has been submitted and responded. 5.32a (10.21.04) 11/10/04 FSY The lift supplier has noted that a door at the lower opening and a 42-inch high gate at the upper opening is required by Code. This information has been forwarded to FSY for implementation if required. (10.28.04) FSY advised that it can find no code requirement for a door at the lower opening. Following discussion, FSY will review the State Elevator Code. (11.04.04) Page 4 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 36 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Waterproofing of siding in contact with steel columns: TSCI referenced Details 1 and 2, Sht A5.03 and noted that there do not appear to be provisions for waterproofing and/or flashing 36 5.35b. where the cedar siding comes into contact with 11/17/04 FSY the steel columns. Following discussion, it was determined that TSCI will follow up with an RFI. RFI 237 was submitted 11.05.04 and remains unanswered. 11.12.04 Color Board: TSCI noted that colors are not 5.36a. defined in the contract documents and 11/17/04 FSY questioned whether or not a color board could be provided for site use. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 5 of 5 VANIR F 503 VANIR PROGRESS MEETING MINUTES Meeting#: 35 Owner: City of Temecula Project: ,Old Town Temecula Community Theater Date: November4, 2004 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.13 Time: 10:00 a.m. Enclosure: 3-Week Look-Ahead Schedule Attendees: Steve Tovey,Tovey Shultz Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz Construction, Inc. (TSCI) Construction, Inc(TSCI) Construction, Inc(TSCI) Dean Lee, FSY Architects Armineh Gharibans, ENA Larry Campbell,Vanir (FSY) Group(ENA) Construction Mgmt(VCM) Meeting # Item # Description Due Action 35 1.0 Approval Of Previous Meeting Minutes: 1.35 There were no corrections or additions to the N/A Info Minutes of Meeting No. 34. 2.0 Construction Progress Update: 2.35 Framing for the classroom building, restroom N/A Info building and dance studio, along with electrical, plumbing, and HVAC rough-in has continued. Steel erection at the fly loft section is continuing and work on the 6-inch sewer line within the site is substantially complete. 3.0 Technical Concerns: 3a Schedule Review: 3a.35a Tovey Shultz' 3-week look ahead schedule was N/A Info presented and reviewed during the course of the meeting. Framing will continue as will electrical, plumbing and HVAC rough-ins for the next several weeks. Site water will begin next week following completion of the sewer work. This work will be followed by the work in Fourth Street. Structural steel is scheduled to continue and installation of the 8-inch AV conduit is tentatively scheduled to begin next week based upon the progress of the structural steel 3a.34b TSCI's monthly schedule update will be 11/04/04 TSCI submitted by the next meeting. TSCI's monthly schedule update will be submitted by Tuesday, 11.09.04(11.04.05) Page 1 of 6 VAN 1 R PROGRESS MEETING MINUTE• Meeting#: 35 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 35 3b Submittal Status Review: 3b.35 VCM's submittal log was reviewed during the 11/10/04 FSY course of the meeting. 107 submittals (including resubmittals) have been received to date. 4 submittals remain outstanding. All of the four have been outstanding in excess of two weeks. Submittal No. 58, Resilient Flooring, has been outstanding for 87 days. Submittal No. 13B was returned during the course of the meeting. 3c Request For Information Status Review: 3c.35 VCM's RFI log was reviewed during the 11/10/04 FSY course of the meeting. 256 RFI's (including revisions) have been submitted to date. 8 RFI's are outstanding. Of the eight, 5 have been outstanding in excess of two weeks. 3d Field Clarification Status Review: 3d.35 To date, 8 Architect's Supplemental Instructions, 2 Field Clarifications, and 10 Construction Bulletins have been issued. N/A Info Bulletin No. 11, reflecting revisions to the plywood sinks,was received during the course of the meeting. 11.04.04 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order No. 6 was sent to TSCI 3e.1.33 Tuesday, October 19. N/A Info Signed Change Order No. 6 was returned during the course of the meeting. 10.28.04 3e.2 Proposed Change Orders 3e.2.35 Seventy one potential change requests have 11/10/04 TSCINCM been identified. Of those, 45 have been submitted. 27 of the change requests have been incorporated in Change Orders. 8 of the COR's have been voided. 7 COR's have been rejected. 3f Payment Status Review: 3f.35 TSCI's Payment Request No. 8 was received 11/05/04 VCM during the course of the meeting. The payment request will be reviewed and forwarded to the City of Temecula for processing. Page 2 of 6 VANIR F 503 VAN I R PROGRESS MEETING MINUTES Meeting#: 35 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 35 3g Notice Of Non Conformance Status: 3g.35 There are no outstanding correction notices at N/A Info this date. 3h As Built Status Review: 3h.35 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. 3i Safety Items: 3i.35 Weekly Foreman's Toolbox Safety Meetings are N/A Info held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/Inspection: 4.34 Kleinfelder has been on site this week for steel N/A Info observation and compaction testing. 5.0 New Business: City Supplied Granite: TSCI asked whether a final decision has been reached regarding the source of granite for benches and steps noting that shop drawings are required. David McBride will follow up with John Meyer. D. McBride asked TSCI to explore other options for providing the granite including alternate designs. (08/26/04) Six samples have been delivered. Those samples will 5g.236 be photographed beside the on-site material for 11/05/04 TSCI comparison purposes. (10.07.04). Photos were forwarded to D. McBride Friday, 10/8, and are still being reviewed. TSCI advised that it has found an alternate source for granite and is in the process of obtaining samples. (10.14.04) A brochure with price list from Swenson Granite has been forwarded to D. McBride for review (10.21.04) Frahm pricing will be submitted tomorrow. (11.04.05) Storefront at Mercantile Building: 5.25b TSCI expressed concern for the condition of the existing storefront at the Mercantile Building. Page 3 of 6 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTE• Meeting#: 35 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 35 5.25b Storefront at Mercantile Building: (Continued) Following discussion, it was determined that McEachron Construction will be asked to review the present condition and make recommendations for restoration. TSCI and VCM met with McEachron Construction on 8/30/04 to discuss restoration of the storefront and replacement of missing windows. McEachron will provide ideas, alternates,and pricing to TSCI (09.02.04) City Of A"laundry list"of ideas was forwarded to D. McBride prior to 11/04/04 the meeting for review and direction. (09.23.04) Temecula TSCI was asked to formally submit McEachron's proposal. VCM noted that panic hardware is required for the Mercantile Bldg.due to occupancy loads. (09.30.04) TSCI advised that it has not received a price for painting the doors and will submit by next meeting.(10.07.04) McEachron's pricing was submitted during the course of the meeting as COR#44(10.21.04) Plywood Sinks: There was discussion regarding the plywood sinks as designed by FSY. Paul Donaldson is requesting certification that wood sinks meet sanitation standards. D. McBride advised that wood sinks are not acceptable. VCM to discuss with FSY. FSY was directed to find an alternative solution to the plywood sinks still retaining design intent. (09/09/04) Following discussion it was agreed that the bulletin to 5.26a be issued for the polished concrete countertop will N/A Complete include necessary revisions to the sink and faucet. (10.14.04) D. Lee confirmed that the original lavatory and faucet will be used. The bulletin reflecting the polished concrete counter top will be issued early next week. (10.21.04) Bulletin No. 11 was presented during the course of the meeting. (11.04.04) Revised property wall @ Pottery Shop: TSCI asked the status of the revised details for the property wall between the project site and the pottery shop. A sketch of the new wall without light fixtures was reviewed by VCM and TSCI 5.29a earlier in the week and found to be acceptable. 10/15/04 TSCI FSY will issue a complete package as either a Supplemental Instruction or a Bulletin. RFP No. 14 requesting pricing on ASI No.7 was forwarded to TSCI on 10.01.04. (10.07.04) Page 4 of 6 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 35 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 35 Water line construction at Fourth St.: VCM advised that the Water System Grant Deed was approved by the City Council on October 26tn VCM will follow up with the City to determine if 5.31a. the signed documents have been forwarded to 11/10/04 TSCI RCWD. TSCI confirmed that all documents are in place and upon payment of fees, a preconstruction meeting can be scheduled. 11.04.04 Wheel Chair Lift: TSCI noted that the submittal for the wheel chair lift indicates a solid door at each landing and that the submittal was returned annotated "Make Corrections Noted". No door is reflected on the architectural plan or door schedule. Following discussion, it was determined that TSCI will submit an RFI for clarification. 5.32a RFI 210 has been submitted and responded. 11/10/04 FSY (10.21.04) The lift supplier has noted that a door at the lower opening and a 42-inch high gate at the upper opening is required by Code. This information has been forwarded to FSY for implementation if required. (10.28.04) FSY advised that it can find no code requirement for a door at the lower opening. Following discussion, FSY will review the State Elevator Code. 11.04.04 Air Conditioning Unit @ Telephone Room: TSCI expressed concern that a drawing for the air conditioning unit to be added to the Telephone Room has not be received. VCM to 5.34 follow up with FSY regarding the specification for 11/12/04 TSCI the A/C unit, hangers, and revised room layout to incorporate Muzak and other City installed equipment. Bulletin No. 10 was issued as RFP No. 14 to TSCI on Monday, 11.01.04. 11.04.04 5.35a. Veteran's Day Holiday: TSCI advised that it will N/A Info be working on Thursday, 11.11.04. Waterproofing of siding in contact with steel columns: TSCI referenced Details 1 and 2, Sht A5.03 and noted that there do not appear to be 5.35b. provisions for waterproofing and/or flashing 11/05/04 TSCI where the cedar siding comes into contact with the steel columns. Following discussion, it was determined that TSCI will follow up with an RFI. Page 5 of 6 VANIR F 503 VAN I R PROGRESS MEETING MINUTES• Meeting#: 35 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Finish of exposed beams at Dance Studio: TSCI noted that the finish schedule does not indicate a 35 5.35c. finish for the exposed beams. Following N/A Info discussion, FSY concurred that these beams are to be wire brushed clean and left unfinished. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 6 of 6 VANIR F 503 VANIR , 0 0 PROGRESS MEETING MINUTES Meeting#: 34_ Owner: City of Temecula Project: Old Town Temecula Community Theater Date: October 28, 2004 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File # 15.6 Time: 10:00 a.m. Enclosure: 3-Week Look-Ahead Schedule Attendees: Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz Larry Campbell,Vanir Construction, Inc(TSCI) Construction, Inc(TSCI) Construction Mgmt(VCM) Meeting # Item # Description Due Action 34 1.0 Approval Of Previous Meeting Minutes: 1.34 There were no corrections or additions to the N/A Info Minutes of Meeting No. 33. 2.0 Construction Progress Update: 2.34 Framing for the classroom building and restroom N/A Info buildings along with electrical and plumbing rough-in has continued. Steel erection resumed on Monday and work on the 6-inch sewer line has been in progress. The drop intake for the 24-inch storm drain was constructed yesterday but remains to be stripped. The majority of the day on Monday 10/25 was spent on clean-up from last week's storm. 3.0 Technical Concerns: 3a Schedule Review: 3a.34a Tovey Shultz' 3-week look ahead schedule was N/A Info presented and reviewed during the course of the meeting. Framing will continue as will electrical and plumbing rough-ins for the next several weeks. Site water will begin next week following completion of the sewer work. This work will be followed by the work in Fourth Street. Structural steel is scheduled to continue and installation of the 8-inch AV conduit is tentatively scheduled based upon the progress of the structural steel 3a.34b TSCI's monthly schedule update will be 11/04/04 TSCI submitted by the next meeting. Page 1 of 5 VAN 1 R •ROGRESS MEETING MINUTES Meeting#: 34 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 34 3b Submittal Status Review: 3b.34 VCM's submittal log was reviewed during the 11/03/04 FSY course of the meeting. 107 submittals (including resubmittals) have been received to date. 5 submittals remain outstanding. Three of the five have been outstanding in excess of two weeks. Submittal No. 58, Resilient Flooring, has been outstanding for 80 days. 3c Request For Information Status Review: 3c.34 VCM's RFI log was reviewed during the 11/03/04 FSY course of the meeting. 252 RFI's (including revisions)have been submitted to date. 13 RFI's are outstanding. Of the thirteen, 2 have been outstanding in excess of two weeks. 3d Field Clarification Status Review: 3d.34 To date, 8 Architect's Supplemental Instructions, 2 Field Clarifications, and 9 N/A Info Construction Bulletins have been issued. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order No. 6 was sent to TSCI 3e.1.33 Tuesday, October 19. N/A Info Signed Change Order No. 6 was returned during the course of the meeting. 10.28.04 3e.2 Proposed Change Orders 3e.2.34 Seventy potential change requests have been 11/03/04 TSCINCM identified. Of those, 43 have been submitted. 25 of the change requests have been incorporated in Change Orders. 9 of the COR's have been voided. 8 COR's have been rejected. 3f Payment Status Review: 3f.34 TSCI's draft Payment Request No. 8 was 11/04/04 TSCI reviewed following the meeting. TSCI to make corrections as required but submit for processing with required releases. Page 2 of 5 VANIR F 503 VAN 1 R •ROGRESS MEETING MINUTES Meeting#: 34 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 34 3g Notice Of Non Conformance Status: 3g.34 There are no outstanding correction notices at N/A Info this date. 3h As Built Status Review: 3h.34 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. 3i Safety Items: 3i.34 Weekly Foreman's Toolbox Safety Meetings are N/A Info held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/Inspection: 4.34 Kleinfelder has not been on site this week due N/A Info to weather conditions. 5.0 New Business: City Supplied Granite: TSCI asked whether a final decision has been reached regarding the source of granite for benches and steps noting that shop drawings are required. David McBride will follow up with John Meyer. D. McBride asked TSCI to explore other options for providing the granite including alternate designs. (08/26/04) Six samples have been delivered. Those samples will City of 5g.23b be photographed beside the on-site material for 10/28/04 Temecula comparison purposes. (10.07.04) Photos were forwarded to D. McBride Friday, 10/8, and are still being reviewed. TSCI advised that it has found an alternate source for granite and is in the process of obtaining samples. (10.14.04) A brochure with price list from Swenson Granite has been forwarded to D. McBride for review (10.21.04) 32 Storefront at Mercantile Building: TSCI expressed concern for the condition of the existing storefront at the Mercantile Building. Following discussion, it was determined that McEachron Construction will be asked to 5.25b review the present condition and make recommendations for restoration. TSCI and VCM met with McEachron Construction on 8/30/04 to discuss restoration of the storefront and replacement of missing windows. McEachron will provide ideas,alternates,and pricing to TSCI (09.02.04) Page 3 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 34 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 34 5.25b Storefront at Mercantile Building: (Continued) A"laundry list"of ideas was forwarded to D. McBride prior to the meeting for review and direction. (09.23.04) TSCI was asked to formally submit McEachron's proposal. VCM noted that panic hardware is required for the Mercantile Bldg. due to occupancy loads. (09.30.04) City of 11/04/04 TSCI advised that it has not received a price for painting the Temecula doors and will submit by next meeting. (10.07.04) McEachron's pricing was submitted during the course of the meeting as COR#44(10.21.04) Plywood Sinks: There was discussion regarding the plywood sinks as designed by FSY. Paul Donaldson is requesting certification that wood sinks meet sanitation standards. D. McBride advised that wood sinks are not acceptable. VCM to discuss with FSY. FSY was directed to find an alternative solution to the plywood sinks still retaining design intent. (09/09/04) 5.26a Following discussion it was agreed that the bulletin to 10/25/04 FSY be issued for the polished concrete countertop will include necessary revisions to the sink and faucet. (10.14.04) D. Lee confirmed that the original lavatory and faucet will be used. The bulletin reflecting the polished concrete counter top will be issued early next week. (10.21.04) Revised property wall @ Pottery Shop: TSCI asked the status of the revised details for the property wall between the project site and the pottery shop. A sketch of the new wall without light fixtures was reviewed by VCM and TSCI 5.29a earlier in the week and found to be acceptable. 10/15/04 TSCI FSY will issue a complete package as either a Supplemental Instruction or a Bulletin. RFP No. 14 requesting pricing on ASI No.7 was forwarded to TSCI on 10.01.04. (10.07.04) Water line construction at Fourth St.: VCM advised that the Water System Grant Deed was approved by the City Council on October 1h. 5.31a. VCM will follow up with the City to determine if 10/28/04 VCMI the signed documents have been forwarded to RCW D. Page 4 of 5 VANIR F 503 VAN 1 R •ROGRESS MEETING MINUTES Meeting#: 34 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Wheel Chair Lift: TSCI noted that the submittal for the wheel chair lift indicates a solid door at each landing and that the submittal was returned annotated "Make Corrections Noted". No door is reflected on the architectural plan or door schedule. Following discussion, it was determined that TSCI will submit an RFI for 5.32a clarification. 11/04/04 FSY RFI 210 has been submitted and responded. (10.21.04) The lift supplier has noted that a door at the lower opening and a 42-inch high gate at the upper opening is required by Code. This information has been forwarded to FSY for implementation if required. 10.28.04 Roof Drains @ Mercantile Bldg. TSCI asked the intent regarding the existing roof drains and 5.33a scuppers at the Mercantile Building. Following N/A Info discussion, it was determined that roof drains will flow onto the covered walkway and the water will drain down into the gutter. Air Conditioning Unit @ Telephone Room: TSCI expressed concern that a drawing for the air conditioning unit to be added to the 5.34 Telephone Room has not be received. VCM to 10/29/04 VCM follow up with FSY regarding the specification for the A/C unit, hangers, and revised room layout to incorporate Muzak and other City installed e ui ment. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 5 of 5 VANIR F 503 VANIR 0 PROGRESS MEETING MINUTES Meeting#: 33 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: October 21, 2004 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.8 Time: 10:00 a.m. Enclosure: 3-Week Look-Ahead Schedule Attendees: Steve Tovey,Tovey Shultz Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz Construction, Inc. (TSCI) Construction, Inc(TSCI) Construction, Inc (TSCI) Larry Campbell,Vanir Dean Lee, FSY Architects Construction Mgmt(VCM) (FSY) Meeting # Item # Description Due Action 33 1.0 Approval Of Previous Meeting Minutes: 1.33 There were no corrections or additions to the N/A Info Minutes of Meeting No. 33. 2.0 Construction Progress Update: 2.33 While framing for the classroom building and N/A Info restroom buildings along with electrical and plumbing rough-in has continued, no work on critical path activities has occurred this week due to rain and muddy conditions. The switch over to the permanent transformer occurred last Friday, 10/15/04. 3.0 Technical Concerns: 3a Schedule Review: 3a.33 Tovey Shultz' 3-week look ahead schedule was N/A Info presented and reviewed during the course of the meeting. Framing will continue as will electrical and plumbing rough-ins for the next several weeks. Site water will begin next week following completion of the sewer work. This work will be followed by the work in Fourth Street. Structural steel is scheduled to resume on Monday. Installation of the 8-inch AV conduit is tentative based upon the progress of the structural steel erection. 3a.32. TSCI's monthly schedule update was received on 11/01/04 TSCI Tuesday, 10/12 and has been forwarded to Sacramento for review. Review comments were forwarded to TSCI on Tuesday, 10/18/04. Addition of predecessor and successor activities should be added to the next schedule update. (10.21.04) Page 1 of 5 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 33 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 33 3b Submittal Status Review: 3b.33 VCM's submittal log was reviewed during the 10/27/04 FSY course of the meeting. 106 submittals (including resubmittals) have been received to date. 4 submittals remain outstanding. Two of the four have been outstanding in excess of two weeks. Submittal No. 58, Resilient Flooring, has been outstanding for 73 days. Submittal No. 57, Theater Seating, was returned during the course of the meeting. 3c Request For Information Status Review: 3c.33 VCM's RFI log was reviewed during the 10/27/04 FSY course of the meeting. 243 RFI's (including revisions) have been submitted to date. 9 RFI's are outstanding. None of these has been outstanding in excess of two weeks. 3d Field Clarification Status Review: 3d.31 Architect's Supplemental Instruction No. 8 has been received but not distributed pending clarification of attachments. N/A Info ASI 8 was forwarded to TSCI on Friday, October 15. 10.21.04 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order No. 5 was signed and returned 3e.1.33 during the course of the meeting. Change N/A Info Order No. 6 was sent to TSCI Tuesday, October 19. 3e.2 Proposed Change Orders 3e.2.33 Sixty eight potential change requests have 10/27/04 TSCINCM been identified. Of those, 47 have been submitted. 25 of the change requests have been incorporated in Change Orders. 9 of the COR's have been voided. 5 COR's have been rejected. 3f Payment Status Review: 302 TSCI's Payment Request No. 7 was forwarded 11/08/04 City of to the City of Temecula for processing on Temecula October 8. Page 2 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTE• Meeting#: 33 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 33 3g Notice Of Non Conformance Status: 3g.33 There are no outstanding correction notices at N/A Info this date. 3h As Built Status Review: 3h.33 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. 3i Safety Items: 3i.33 Weekly Foreman's Toolbox Safety Meetings are N/A Info held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/Inspection: 4.33 Kleinfelder has not been on site this week due N/A Info to weather conditions. The structural steel inspector is scheduled to return to the site Monday, 10/25. 5.0 New Business: City Supplied Granite: TSCI asked whether a final decision has been reached regarding the source of granite for benches and steps noting that shop drawings are required. David McBride will follow up with John Meyer. D. McBride asked TSCI to explore other options for providing the granite including alternate designs. (08/26/04) Six samples have been delivered. Those samples will City of 5g.23b be photographed beside the on-site material for 10/28/04 Temecula comparison purposes. (10.07.04) Photos were forwarded to D. McBride Friday, 10/8, and are still being reviewed. TSCI advised that it has found an alternate source for granite and is in the process of obtaining samples. (10.14.04) A brochure with price list from Swenson Granite has been forwarded to D. McBride for review (10.21.04) 32 Storefront at Mercantile Building: TSCI expressed concern for the condition of the existing storefront at the Mercantile Building. 5.25b Following discussion, it was determined that McEachron Construction will be asked to review the present condition and make recommendations for restoration. Page 3 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 33 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 33 5.25b Storefront at Mercantile Building: (Continued) TSCI and VCM met with McEachron Construction on 8/30/04 to discuss restoration of the storefront and replacement of missing windows. McEachron will provide ideas, alternates, and pricing to TSCI (09.02.04) A"laundry list"of ideas was forwarded to D. McBride prior to the meeting for review and direction. (09.23.04) City Of TSCI was asked to formally submit McEachron's proposal. 10/18/04 Temecula VCM noted that panic hardware is required for the Mercantile Bldg.due to occupancy loads. (09.30.04) TSCI advised that it has not received a price for painfing the doors and will submit by next meeting. (10.07.04) McEachron's pricing was submitted during the course of the meeting as COR#44 10.21.04 Plywood Sinks: There was discussion regarding the plywood sinks as designed by FSY. Paul Donaldson is requesting certification that wood sinks meet sanitation standards. D. McBride advised that wood sinks are not acceptable. VCM to discuss with FSY. FSY was directed to find an alternative solution to the 5.26a plywood sinks still retaining design intent. (09/09/04) 10/25/04 FSY Following discussion it was agreed that the bulletin to be issued for the polished concrete countertop will include necessary revisions to the sink and faucet. (10.14.04) D. Lee confirmed that the original lavatory and faucet will be used. The bulletin reflecting the polished concrete counter top will be issued early next week. 10.21.04 Revised property wall @ Pottery Shop: TSCI asked the status of the revised details for the property wall between the project site and the pottery shop. A sketch of the new wall without light fixtures was reviewed by VCM and TSCI 5.29a earlier in the week and found to be acceptable. 10/15/04 TSCI FSY will issue a complete package as either a Supplemental Instruction or a Bulletin. RFP No. 14 requesting pricing on ASI No. 7 was forwarded to TSCI on 10.01.04. (10.07.04) Water line construction at Fourth St.: TSCI inquired as to the status of the documentation from the City of Temecula regarding Rancho 5.31a. Water District. VCM advised that the Water 10/14/04 TSCI System Grant Deed requires City Council approval and that the next meeting that this issue can be placed on the agenda is October 261" Page 4 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 33 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Water line construction at Fourth St.: (continued) Following discussion, it was determined that TSCI will contact Mike Meyerpeter to determine whether a pre-construction meeting can be held and work can proceed prior to receipt of the required Grant Deed and Agency Agreement. 32 5.31a. David McBride provided a copy of a letter sent to 10/25/04 TSCI RCWD regarding council approval of the grant deed and Agency Agreement. TSCI to follow up with RCWD to schedule a pre-construction meeting. (10.14.04) TSCI to follow up with RCWD to schedule the required re-construction meeting. 10.21.04 Wheel Chair Lift: TSCI noted that the submittal for the wheel chair lift indicates a solid door at each landing and that the submittal was returned annotated "Make Corrections Noted". No door is reflected on the architectural plan or door 5.32a N/A Info schedule. Following discussion, it was determined that TSCI will submit an RFI for clarification. RFI 210 has been submitted and responded. 10.21.04 Roof Drains @ Mercantile Bldg. TSCI asked the intent regarding the existing roof drains and 5.33a scuppers at the Mercantile Building. Following N/A Info discussion, it was determined that roof drains will flow onto the covered walkway and the water will drain down into the gutter. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 5 of 5 VANIR F 503 VANIR 0 PROGRESS MEETING MINUTES Meeting#: 32 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: October 14, 2004 Location: City of Temecula Distribution: Attendees, Project Office Owner: File# 15.13 Time: 10:00 a.m. Enclosure: 3-Week Look-Ahead Schedule Attendees: David McBride Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz (City of Temecula) Construction, Inc (TSCI) Construction, Inc(TSCI) Larry Campbell,Vanir Construction Mgmt(VCM) Meeting # Item # Description Due Action 32 1.0 Approval Of Previous Meeting Minutes: 1.32 There were no corrections or additions to the N/A Info Minutes of Meeting No. 31. 2.0 Construction Progress Update: 2.32 Tie-in of the sewer to the existing main in Main N/A Info Street is in progress. JC Framing continued framing for the classroom building and restroom buildings. Floor joists for the second floor of the Classroom Building are being installed. Electrical and plumbing rough-in in framing is in progress. Backfill at the stage area and audience chamber is in progress and SCE subcontractor Henkels & McCoy are installing cable for the switch over to the permanent transformer scheduled for tomorrow. 3.0 Technical Concerns: 3a Schedule Review: 3a.31 Tovey Shultz' 3-week look ahead schedule was N/A Info presented and reviewed during the course of the meeting. Installation of the catch basins for the 24-inch storm drain and framing will continue into next week. Framing will continue as will electrical and plumbing rough-ins for the next several weeks. Site water will begin next week to be followed by the work in Fourth Street. Structural steel is scheduled to resume on Monday. Installation of the 8-inch AV conduit is scheduled to begin on Monday. Page 1 of 5 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 32 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 32 3a Schedule Review: 3a.32. TSCI's monthly schedule update was received on 10/22/04 VCM Tuesday, 10/12 and has been forwarded to Sacramento for review. 3b Submittal Status Review: 3b.32 VCM's submittal log was reviewed during the 10/20/04 FSY course of the meeting. 104 submittals (including resubmittais) have been received to date. 4 submittals remain outstanding. Three of the four have been outstanding in excess of two weeks. Submittal No. 56, Theater Seating, has been outstanding for 77 days and is becoming critical with respect to placement of AV boxes under seats. 3c Request For Information Status Review: 3c.32 VCM's RFI log was reviewed during the 10/20/04 FSY course of the meeting. 229 RFI's (including revisions) have been submitted to date. 4 RFI's are outstanding. None of these has been outstanding in excess of two weeks. 3d Field Clarification Status Review: 3d.31 Architect's Supplemental Instruction No. 8 has 10/15/04 VCM been received but not distributed pending clarification of attachments. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order No. 5 has been forwarded to 10/20/04 TSCI 3e.1.32 TSCI for signature. Change Order No. 6 is still being drafted. 10/22/04 City of Temecula 3e.2 Proposed Change Orders 3e.2.32 Sixty six potential change requests have been 10/20/04 TSCl/VCM identified. Of those, 43 have been submitted. 28 of the change requests have been incorporated in Change Orders. 7 of the COR's have been voided. 3 COR's have been rejected. Page 2 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 32 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 32 3f Payment Status Review: 302 TSCI's Payment Request No. 7 was forwarded 11/08/04 City of to the City of Temecula for processing on Temecula October 8. 3g Notice Of Non Conformance Status: 3g.32 There are no outstanding correction notices at N/A Info this date. 3h As Built Status Review: 3h.32 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. 3i Safety Items: 3i.32 Weekly Foreman's Toolbox Safety Meetings are N/A Info held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/Inspection: 4.32 Kleinfelder has been on site this week to N/A Info perform compaction testing. The structural steel inspector is scheduled to return to the site Monday, 10/18. 5.0 New Business: City Supplied Granite: TSCI asked whether a final decision has been reached regarding the source of granite for benches and steps noting that shop drawings are required. David McBride will follow up with John Meyer. D. McBride asked TSCI to explore other options for providing the granite including alternate designs. (08/26/04) 5g.23b Six samples have been delivered. Those samples will 10/21/04 TSCI be photographed beside the on-site material for comparison purposes. (10.07.04) Photos were forwarded to D. McBride Friday, 10/8, and are still being reviewed. TSCI advised that it has found an alternate source for granite and is in the process of obtaining samples. (10.14.04) Page 3 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 32 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 32 Storefront at Mercantile Building: TSCI expressed concern for the condition of the existing storefront at the Mercantile Building. Following discussion, it was determined that McEachron Construction will be asked to review the present condition and make recommendations for restoration. TSCI and VCM met with McEachron Construction on 5.25b 8/30/04 to discuss restoration of the storefront and 10/14/04 TSCI replacement of missing windows. McEachron will provide ideas, alternates, and pricing to TSCI (09.02.04) A"laundry list"of ideas was forwarded to D. McBride prior to the meeting for review and direction. (09.23.04) TSCI was asked to formally submit McEachron's proposal. VCM noted that panic hardware is required for the Mercantile Bldg. due to occupancy loads. (09.30.04) TSCI advised that it has not received a price for painting the doors and will submit by next meeting. 10.07.04 Plywood Sinks: There was discussion regarding the plywood sinks as designed by FSY. Paul Donaldson is requesting certification that wood sinks meet sanitation standards. D. McBride advised that wood sinks are not acceptable. 5.26a VCM to discuss with FSY. 09/16/04 FSY FSY was directed to find an alternative solution to the plywood sinks still retaining design intent. (09/09/04) Following discussion it was agreed that the bulletin to be issued for the polished concrete countertop will include necessary revisions to the sink and faucet. 10.14.04 Revised property wall @ Pottery Shop: TSCI asked the status of the revised details for the property wall between the project site and the pottery shop. A sketch of the new wall without light fixtures was reviewed by VCM and TSCI 5.29a earlier in the week and found to be acceptable. 10/15/04 TSCI FSY will issue a complete package as either a Supplemental Instruction or a Bulletin. RFP No. 14 requesting pricing on ASI No. 7 was forwarded to TSCI on 10.01.04. (10.07.04) Water line construction at Fourth St.: TSCI inquired as to the status of the documentation from the City of Temecula regarding Rancho 5.31a. Water District. VCM advised that the Water 10/14/04 TSCI System Grant Deed requires City Council approval and that the next meeting that this issue can be placed on the agenda is October 26`h. Page 4 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 32 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Water line construction at Fourth St.: (continued) Following discussion, it was determined that TSCI will contact Mike Meyerpeter to determine whether a pre-construction meeting can be held and work can proceed prior to receipt of the 32 5.31 a. required Grant Deed and Agency Agreement. 10/15/04 TSCI David McBride provided a copy of a letter sent to RCWD regarding council approval of the grant deed and Agency Agreement. TSCI to follow up with RCWD to schedule a pre-construction meeting. 10.14.04 Wheel Chair Lift: TSCI noted that the submittal for the wheel chair lift indicates a solid door at each landing and that the submittal was returned 5.32a annotated "Make Corrections Noted". No door is 10/15/04 TSCI reflected on the architectural plan or door schedule. Following discussion, it was determined that TSCI will submit an RFI for clarification. Property Wall @ Pottery Shop: TSCI expressed concern for the 6-inch CMU wall supporting the 5.32b property wall behind the Pottery Shop due to the N/A Info size of the cell in the block. Following discussion, TSCI was directed to revise the 6- inch CMU to 8-inch. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager ------ -------- Page 5 of 5 VANIR F 503 VANIR 0 PROGRESS MEETING MINUTES Meeting #: 31 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: October 7, 2004 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.13 Time: 10:00 a.m. Enclosure: 3-Week Look-Ahead Schedule Attendees: Dean Lee, FSY Architects Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz (FSY) Construction, Inc(TSCI) Construction, Inc(TSCI) Larry Campbell,Vanir Construction Mgmt(VCM) Meeting # Item # Description Due Action 31 1.0 Approval Of Previous Meeting Minutes: 1.31 There were no corrections or additions to the N/A Info Minutes of Meeting No. 30. 2.0 Construction Progress Update: 2.31 The storm drain work continued during the past N/A Info week along with sub-surface drainage that ties into the storm drain. Waterproofing of basement walls is complete and concrete placed for the footings in the Scene Shop. JC Framing continued framing for the classroom building and began framing at the restroom buildings. CMU at the eastern property wall is in progress with grouting scheduled for Friday. Electrical and plumbing rough-in in framing is in progress. 3.0 Technical Concerns: 3a Schedule Review: 3a.31 Tovey Shultz' 3-week look ahead schedule was N/A Info presented and reviewed during the course of the meeting. Installation of the catch basins for the 24-inch storm drain and framing will continued through the next week. The 6-inch sewer connection to Main St. is scheduled to begin on Tuesday, 10/12. Backfill and grading behind basement walls is scheduled to begin tomorrow and continue through next week followed by installation of rebar and concrete for the slab at the Scene Shop. Edison power transfer to the new permanent transformer is scheduled for Thursday and Friday of next week. Installation of the 8-inch conduit at the Audience Chamber is scheduled to begin next week following backfill. Page 1 of 6 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 31 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 31 3a Schedule Review: 3a.29a TSCI's monthly schedule update was received on 10/08/04 TSCI Monday, 9/20 and has been forwarded to Sacramento for review. Review comments have been received and will be forwarded on Friday, 1011. (09.30.04) A revised schedule incorporating the review comments will be forwarded by the next meeting. 10.07.04 3b Submittal Status Review: 3b.31 VCM's submittal log was reviewed during the 10/13/04 FSY course of the meeting. 103 submittals (including resubmittals) have been received to date. 5 submittals remain outstanding. Three of the five have been outstanding in excess of two weeks. Submittal No. 56, Theater Seating, has been outstanding for 70 days. 3c Request For Information Status Review: 3c.31 VCM's RFI log was reviewed during the 10/13/04 FSY course of the meeting. 225 RFI's (including revisions) have been submitted to date. 3 RFI's are outstanding. All 3 of these has been outstanding in excess of two weeks with the longest outstanding being RFI No. 186 which has been outstanding for 45 days. 3d Field Clarification Status Review: 3d.31 Architect's Supplemental Instruction No. 14 for N/A Info revisions to the southern property wall was issued on Friday, 10/01. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order Nos. 5 and 6 have been drafted City of 3e.1.30 and forwarded to the City of Temecula for 10/11/04 Temecula review and approval. 3e.2 Proposed Change Orders 3e.2.29 Sixty two potential change requests have been 10/14/04 TSCINCM identified. Of those, 43 have been submitted. 31 of the change requests have been incorporated in Change Orders. 7 of the COR's have been voided. 2 COR's have been rejected. Page 2 of 6 VANIR F 503 VAN 1 R `OGRESS MEETING MINUTES• Meeting#: 31 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 31 3f Payment Status Review: 3f.31 TSCI's Payment Request No. 7 was received 10/08/04 VCM prior to the meeting and will be reviewed and forwarded to the City for processing. 3g Notice Of Non Conformance Status: 3g.31 There are two outstanding correction notice N/A Complete related to the approval of plan revisions and the attachment of waterproofing to walls. (NOTE) Both correction notices were signed off by Bldg. Inspector Bob Henderson subsequent to the meeting. 3h As Built Status Review: 3h.31 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. 3i Safety Items: 3i.31 Weekly Foreman's Toolbox Safety Meetings are N/A Info held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/Inspection: 4.31 Kleinfelder has been on site this week to N/A Info perform masonry inspection. 5.0 New Business: City Supplied Granite: TSCI asked whether a final decision has been reached regarding the source of granite for benches and steps noting that shop drawings are required. David McBride will follow up with John Meyer. 5g.23b D. McBride asked TSCI to explore other options for 10/11/04 VCM providing the granite including alternate designs. (08/26/04) Six samples have been delivered. Those samples will be photographed beside the on-site material for comparison purposes. (10.07.04) Acoustic Review of HVAC: TSCI asked whether the HVAC system has been reviewed 5.25a by the acoustical consultant. FSY stated that 09/02/04 FSY there are no units on the theater building but will have air velocities reviewed. Page 3 of 6 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 31 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 31 Storefront at Mercantile Building: TSCI expressed concern for the condition of the existing storefront at the Mercantile Building. Following discussion, it was determined that McEachron Construction will be asked to review the present condition and make recommendations for restoration. TSCI and VCM met with McEachron Construction on 5.25b 8/30/04 to discuss restoration of the storefront and 10/14/04 TSCI replacement of missing windows. McEachron will provide ideas, alternates, and pricing to TSCI (09.02.04) A"laundry list"of ideas was forwarded to D. McBride prior to the meeting for review and direction. (09.23.04) TSCI was asked to formally submit McEachron's proposal. VCM noted that panic hardware is required for the Mercantile Bldg. due to occupancy loads. (09.30.04) TSCI advised that it has not received a price for painting the doors and will submit by next meeting. (10.07.04) Plywood Sinks: There was discussion regarding the plywood sinks as designed by FSY. Paul Donaldson is requesting certification that wood sinks meet sanitation standards. D. McBride 5.26a advised that wood sinks are not acceptable. 09/16/04 FSY VCM to discuss with FSY. FSY was directed to find an alternative solution to the plywood sinks still retaining design intent. (09/09/04) Revised property wall @ Pottery Shop: TSCI asked the status of the revised details for the property wall between the project site and the pottery shop. A sketch of the new wall without light fixtures was reviewed by VCM and TSCI 5.29a earlier in the week and found to be acceptable. 10/15/04 TSCI FSY will issue a complete package as either a Supplemental Instruction or a Bulletin. RFP No. 14 requesting pricing on Bulletin No. 14 was forwarded to TSCI on 10.01.04. (10.07.04) Default by site utilities subcontractor: TSCI advised that its utilities subcontract, Kahl Construction, has refused to honor its subcontractor and has abandoned the work. 5.29b TSCI has rebid that portion of the work and N/A Info selected B&A Construction to complete the work originally contracted to Kahl with an additional cost of approximately $23,000. TSCI stated that it is of the opinion that the City of Temecula Page 4 of 6 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 31 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item# Description Due Action Default by site utilities subcontractor: (Continued) should be responsible for the added cost attributing the default of Kahl to the addition of the storm drain work. Following discussion, D. McBride stated that Kahl's default is a risk of the 31 5.29b contracting business and that the City of N/A Info Temecula has no responsibility or liability for the added cost. Steve Tovey noted that TSCI is still not satisfied with the City's response and will continue to review its options. (09.30.04) This item will be deleted from future meeting discussion. 10.07.04 Material transportation cost: TSCI noted that JC Framing has asked for additional cost as a part of Change Order Request No. 6 (24-inch Storm Drain)for the transportation of materials from the City-provided storage/fabrication area at Mercedes and Main Streets, stating that storage of materials on site was negated by the work 5.29c associated with the new storm drain. Following N/A Info discussion, D. McBride stated that no additional costs will be allowed for moving materials from the City lot to the project site. Delivery and storage of materials is a contractor coordination issue for which the City has not liability or responsibility. This item will be deleted from future meeting discussion. 10.07.04 Water line construction at Fourth St.: TSCI inquired as to the status of the documentation from the City of Temecula regarding Rancho Water District. VCM advised that the Water System Grant Deed requires City Council 5.31a. approval and that the next meeting that thisnssue 10/14/04 TSCI can be placed on the agenda is October 26 . Following discussion, it was determined that TSCI will contact Mike Meyerpeter to determine whether a pre-construction meeting can be held and work can proceed prior to receipt of the required Grant Deed and Agency Agreement. Page 5 of 6 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 31 Owner: City of Temecula Project: Old Town Temecula Community Theater These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 6 of 6 VANIR F 503 VANIR 0 PROGRESS MEETING MINUTES Meeting#: 30 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: September 30, 2004 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.6 Time: 10:00 a.m. Enclosure: 3-Week Look-Ahead Schedule Attendees: Steve Tovey,Tovey Shultz Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz Construction, Inc. Construction, Inc(TSCI) Construction, Inc(TSCI) Larry Campbell,Vanir Construction Mgmt(VCM) Meeting # Item # Description Due Action 30 1.0 Approval Of Previous Meeting Minutes: 1.30 There were no corrections or additions to the N/A Info Minutes of Meeting No. 29. 2.0 Construction Progress Update: 2.30 The storm drain work continued during the past N/A Info week with the junction structures placed at the downstream end of the pipe. Waterproofing of basement walls is in progress and forms have been placed for the footings in the Scene Shop. JC Framing continued framing for the classroom building. Installation of the 4-inch sub-surface drainage from the orchestra pit to the storm drain is in progress. 3.0 Technical Concerns: 3a Schedule Review: 3a.30 Tovey Shultz' 3-week look ahead schedule was N/A Info presented and reviewed during the course of the meeting. Rebar for footings at the Scene Shop is scheduled for tomorrow morning and concrete for footings is tentatively scheduled for Monday, 10/4. Work on the storm drain will continue through next week as will framing. Sewer tie-in will follow the storm drain work and slab set-up for the Scene Shop will begin Tuesday, 10/05. Masonry steps and the property line wall at the Antique Faire is tentatively scheduled to begin on Tuesday, 10/5. Edison power transfer to the new permanent transformer is scheduled for the week of 10/11. Page 1 of 5 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 30 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 30 3a Schedule Review: 3a.29a TSCI's monthly schedule update was received on 10/01/04 VCM Monday, 9/20 and has been forwarded to Sacramento for review. Review comments have been received and will be forwarded on Friday, 10/1. (09.30.04) 3b Submittal Status Review: 3b.30 VCM's submittal log was reviewed during the 10/06/04 FSY course of the meeting. 103 submittals (including resubminals) have been received to date. 6 submittals remain outstanding. Four of the six have been outstanding in excess of two weeks. Submittal No. 56, Theater Seating, has been outstanding for 63 days. 3c Request For Information Status Review: 3c.30 VCM's RFI log was reviewed during the 10/06/04 FSY course of the meeting. 222 RFI's (including revisions) have been submitted to date. 3 RFI's are outstanding. All 3 of these has been outstanding in excess of two weeks with the longest outstanding being RFI No. 186 which has been outstanding for 38 days. 3d Field Clarification Status Review: 3d.29 Architect's Bulletin No. 9 for the revised N/A Info location of gas service point of connection was issued on Monday, 9/27. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order Nos. 5 and 6 have been drafted City of 3e.1.30 and forwarded to the City of Temecula for 10/07/04 Temecula review and approval. 3e.2 Proposed Change Orders 3e.2.29 Sixty two potential change requests have been 10/07/04 TSCl/VCM identified. Of those, 43 have been submitted. 31 of the change requests have been incorporated in Change Orders. 7 of the COR's have been voided. 2 COR's have been rejected. Page 2 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 30 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 30 3f Payment Status Review: 3f.30 TSCI's Draft Payment Request No. 7 has been 10/04/04 TSCI reviewed and returned to TSCI for corrections. 3g Notice Of Non Conformance Status: 3g.28 There is one outstanding correction notice N/A Complete related to the approval of plan revisions. It Is anticipated that this issue will be resolved prior to the next meeting. Approved plans were received Tuesday, 9128104. This issue is complete and will be deleted from future discussion. (09.30.04) 3h As Built Status Review: 3h.30 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. 31 Safety Items: 3i.30 Weekly Foreman's Toolbox Safety Meetings are N/A Info held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/Inspection: 4.30 Kleinfelder has been on site this week to N/A Info erform compaction inspection/testing. 5.0 New Business: 5g.19 Reconciliation of Changes to Building Dept. N/A Complete Approved Plans: (see Item 3c.28,above). This item is complete and will be deleted from future discussion. (09.30.04) City Supplied Granite: TSCI asked whether a final decision has been reached regarding the source of granite for benches and steps noting that shop drawings are required. David 5g.23b McBride will follow up with John Meyer. 09/08/04 TSCI D.McBride asked TSCI to explore other options for providing the granite including alternate designs. (08/26/04) Acoustic Review of HVAC: TSCI asked whether the HVAC system has been reviewed 5.25a by the acoustical consultant. FSY stated that 09/02/04 FSY there are no units on the theater building but will have air velocities reviewed. Page 3 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTE• Meeting#: 30 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 30 Storefront at Mercantile Building: TSCI expressed concern for the condition of the existing storefront at the Mercantile Building. Following discussion, it was determined that McEachron Construction will be asked to review the present condition and make recommendations for restoration. TSCI and VCM met with McEachron Construction on 5.25b 8/30/04 to discuss restoration of the storefront and 10/07/04 TSCI replacement of missing windows. McEachron will provide ideas, alternates, and pricing to TSCI (09.02.04) A"laundry list"of ideas was forwarded to D. McBride prior to the meeting for review and direction. (09.23.04) TSCI was asked to formally submit McEachron's proposal. VCM noted that panic hardware is required for the Mercantile Bldg. due to occupancy loads. (09.39.04) Plywood Sinks: There was discussion regarding the plywood sinks as designed by FSY. Paul Donaldson is requesting certification that wood sinks meet sanitation standards. D. McBride 5.26a advised that wood sinks are not acceptable. 09/16/04 FSY VCM to discuss with FSY. FSY was directed to find an alternative solution to the plywood sinks still retaining design intent. (09109/04) Revised property wall @ Pottery Shop: TSCI asked the status of the revised details for the property wall between the project site and the pottery shop. A sketch of the new wall without 5.29a light fixtures was reviewed by VCM and TSCI 9/29/04 FSY earlier in the week and found to be acceptable. FSY will issue a complete package as either a Supplemental Instruction or a Bulletin. Default by site utilities subcontractor: TSCI advised that its utilities subcontract, Kahl Construction, has refused to honor its subcontractor and has abandoned the work. TSCI has rebid that portion of the work and selected B&A Construction to complete the work N/A Info originally contracted to Kahl with an additional cost of approximately $23,000. TSCI stated that it is of the opinion that the City of Temecula should be responsible for the added cost attributing the default of Kahl to the addition of the storm drain work. Page 4 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 30 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Default by site utilities subcontractor: (Continued) Following discussion, D. McBride stated that Kahl's default is a risk of the contracting business 30 5.29b and that the City of Temecula has no N/A Info responsibility or liability for the added cost. Steve Tovey noted that TSCI is still not satisfied with the City's response and will continue to review its options. 09.30.04 Material transportation cost: TSCI noted that JC Framing has asked for additional cost as a part of Change Order Request No. 6 (24-inch Storm Drain)for the transportation of materials from the City-provided storage/fabrication area at Mercedes and Main Streets, stating that storage of materials on site was negated by the work 5.29c associated with the new storm drain. Following N/A Info discussion, D. McBride stated that no additional costs will be allowed for moving materials from the City lot to the project site. Delivery and storage of materials is a contractor coordination issue for which the City has not liability or responsibility. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 5 of 5 VANIR F 503 VANIR PROGRESS MEETING MINUTES Meeting#: 29 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: September 23, 2004 Location: City of Temecula Distribution: Attendees, Paul Donaldson, Bldg & Safety Project Office Owner: David McBride File# 15.13 Time: 10:00 a.m. Enclosure: 3-Week Look-Ahead Schedule Attendees: David McBride, City of Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz Temecula(DPW) Construction, Inc(TSCI) Construction, Inc(TSCI) Larry Campbell,Vanir Dean Lee,FSY Architects Construction Mgmt(VCM) (FSY) Meeting # Item # Description Due Action' 29 1.0 Approval Of Previous Meeting Minutes: 1.29 There were no corrections or additions to the N/A Info Minutes of Meeting No. 28. 2.0 Construction Progress Update: 2.29 Frahm Masonry continued the construction of N/A Info CMU walls at the arbor and orchestra pits. KAR Construction placed concrete for slabs at the dance studio, classroom building, restroom and concession buildings and the poured in place wall at line 1. JC Framing began layout on Monday and began installing sill plates at the classroom building today. B&A Construction began installation of the 24-inch storm drain on Monday and Rentex is on site today backfilling. 3.0 Technical Concerns: 3a Schedule Review: 3a.29 Tovey Shultz' 3-week look ahead schedule was N/A Info presented and reviewed during the course of the meeting. Inspection of CMU walls is scheduled for later today and grouting is scheduled to tomorrow. Work on the storm drain will continue through next week as will framing. Sewer tie-in will follow the storm drain work and slab set-up for the Scene Shop will begin Monday, 9/27. -----Masonry steps and-the -pT9-p ty;line wall at-the Antique Faire is tentatively scheduled to begin on Monday, 10/4. Edison power transfer to the new permanent transformer is scheduled for the week -of 10/11. Page 1 of 5 VAN I R PROGRESS MEETING MINUTES Meeting#: 29 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 29 3a Schedule Review: 3a.29a TSCI's monthly schedule update was received on 09/27/04 VCM Monday, 9/20 and has been forwarded to Sacramento for review. 3b Submittal Status Review: 3b.29 VCM's submittal log was reviewed during the 09/27/04 FSY course of the meeting. 101 submittals (including resubmittals) have been received to date. 4 submittals remain outstanding. All of the four have been outstanding in excess of two weeks. Submittal No. 56, Theater Seating, has been outstanding for 56 days. 3c Request For Information Status Review: 3c.29 VCM's RFI log was reviewed during the 09/29/04 FSY course of the meeting. 219 RFI's (including revisions) have been submitted to date. 7 RFI's are outstanding. Of those 7, six (6) have been outstanding in excess of two weeks with the longest outstanding being RFI Nos. 183 thru 185 that have been outstanding for 38 days. 3d Field Clarification Status Review: 3d.29 Architect's Bulletin No. 9 for the revised N/A Info location of gas service point of connection was issued on Monday, 9/27. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order Nos. 1 thru 4 have been 3e.1.22 executed by both the City of Temecula and N/A Info TSCI. 3e.2 Proposed Change Orders 3e.2.29 Sixty two potential change requests have been 09/29/04 TSCINCM identified. Of those, 41 have been submitted. 17 of the change requests have been =-incorporated—in_Change_Orders:_7_--of=-the__-- - - -- - — .-- -- COR's have been voided. -22 COR's have been negotiated and are either pending additional information or are being included in change orders. Paget of —VANIR F503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 29 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 3f Payment Status Review: 3f.26 TSCI's Payment Request No. 6 has been 08/30/04 TSCI forwarded to the City for processing. 3g Notice Of Non Conformance Status: 3g.28 There is one outstanding correction notice N/A Info related to the approval of plan revisions. It Is anticipated that this issue will be resolved prior to the next meeting. 3h As Built Status Review: 3h.29 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. 3i Safety Items: 3i.29 Weekly Foreman's Toolbox Safety Meetings are N/A Info held Tuesday mornings. At this time, there are. no safety issues unresolved. 4.0 Testing/Inspection: 4.28 Kleinfelder has been on site this week to N/A Info perform masonry, rebar, concrete, and compaction inspection/testing. 5.0 New Business: 5g.19 Reconciliation of Changes to Building Dept. 08/31/04 FSY Approved Plans: (see item 3c.28,above). City Supplied Granite: TSCI asked whether a final decision has been reached regarding the source of granite for benches and steps noting that shop drawings are required. David 5g.23b McBride will follow up with John Meyer. 09/08/04 TSCI A McBride asked TSCI to explore other options for providing the granite including alternate designs. (08/26/04) Acoustic Review of HVAC: TSCI asked whether the HVAC system has been reviewed by the acoustical consultant stating that 5.25a previous—problems—have—been—encountered= 09/02/04 FSY with noise from HVAC units and ductwork. FSY stated that there are no units on the theater building but will have air velocities -- _ reviewed. --------- Page 3 of 5 VANIR F 503 VAN I R PROGRESS MEETING MINUTES Meeting#: 29 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 29 Storefront at Mercantile Building: TSCI expressed concern for the condition of the existing storefront at the Mercantile Building. Following discussion, it was determined that McEachron Construction will be asked to review the present condition and make City of 5.25b recommendations for restoration. 09/30/04 Temecula TSCI and VCM met with McEachron Construction on 8130/04 to discuss restoration of the storefront and replacement of missing windows. McEachron will provide ideas,alternates,and pricing to TSCI (09.02.04) A 'laundry list" of ideas was forwarded to D. McBride prior to the meeting for review and direction.(09.23.04) Plywood Sinks: There was discussion regarding the plywood sinks as designed by FSY. Paul Donaldson is requesting certification that wood sinks meet sanitation standards. D. McBride 5.26a advised that wood sinks are not acceptable. 09/16/04 FSY VCM to discuss with FSY. FSY was directed to find an alternative solution to the plywood sinks still retaining design intent. 09109104 Revised property wall @ Pottery Shop: TSCI asked the status of the revised details for the property wall between the project site and the 5.29a pottery shop. A sketch of the new wall without 9/29/04 FSY light fixtures was reviewed by VCM and TSCI earlier in the week and found to be acceptable. FSY will issue a complete package as either a Su plemental Instruction or a Bulletin. Default by site utilities subcontractor: TSCI advised that its utilities subcontract, Kahl Construction, has refused to honor its subcontractor and has abandoned the work. TSCI has rebid that portion of the work and selected B&A Construction to complete the work originally contracted to Kahl with an additional 5.29b cost of approximately $23,000. TSCI stated that N/A Info it is of the opinion that the City of Temecula should be responsible for the added cost attributing the default of Kahl to the addition of the storm drain work. Following discussion, D. -McB�ide sstated-thaftiPs—di faulfls a risk—of-the contracting business and that the City of Temecula has no responsibility or liability for the added cost. Page 4 of 5 VANIR F 503 VAN I R PROGRESS MEETING MINUTES Meeting#: 29 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Material transportation cost: TSCI noted that JC Framing has asked for additional cost as a part of Change Order Request No. 6 (24-inch Storm Drain) for the transportation of materials from the City-provided storage/fabrication area at Mercedes and Main Streets, stating that storage 29 5.29c of materials on site was negated by the work N/A Info associated with the new storm drain. Following discussion, D. McBride stated that no additional costs will be allowed for moving materials from the City lot to the project site. Delivery and storage of materials is a contractor coordination issue for which the City has not liability or responsibility. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing,within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 5 of 5 VANIR F 503 a VANIR 0 PROGRESS MEETING MINUTES Meeting#: 28 Owner: cq of Temecula Project: Old Town Temecula Community Theater Date: September 16, 2004 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.B Time: 10:00 a.m. Enclosure: 3-Week Look-Ahead Schedule Attendees: David McBride, City of Paul Donaldson, City of Kevin Terry,Tovey Shultz Temecula (DPW) Temecula Bldg/Safety Construction, Inc(TSCI) Ed Deleeuw,Tovey Shultz Larry Campbell,Vanir Construction, Inc(TSCI) Construction Mgmt(VCM) Meetin # Item # Description Due Action 28 1.0 Approval Of Previous Meeting Minutes: 1.28 There were no corrections or additions to the N/A Info Minutes of Meeting No. 27. 2.0 Construction Progress Update: 2.28 Frahm Masonry continued the construction of N/A Info CMU walls at the arbor and orchestra pits. Turnkey Forces and David Shaposchnick have been installing electrical and plumbing lines under the slab and in CMU walls. KAR Construction set slab edge forms for the dance studio, classroom building, restroom and concession buildings and the poured in place wall at line 1. Concrete placement for slabs and the wall at line 1 is in progress and grout for CMU walls in scheduled for later today. A pre- construction meeting was held yesterday with EMWD regarding the sewer tie-in that is expected to begin in approximately 3 weeks. 3.0 Technical Concerns: 3a Schedule Review: 3a.28 Tovey Shultz' 3-week look ahead schedule was N/A Info presented and reviewed during the course of the meeting. CMU walls will continue at the orchestra pit through next week. Work on the storm drain is scheduled to begin Monday, 09/20/04 and framing at the restroom and concession buildings is scheduled to begin 09/20/04 as well. Page 1 of 4 VAN I R PROGRESS MEETING MINUTES Meeting#: 28 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 3a Schedule Review: 28 3a.23a Monthly schedule update review comments were 09/17/04 TSCI provided to TSCI on Tuesday, 8/31. (09.02.04) Kevin Terry advised that actual start and finish dates have been input into the schedule and the updated schedule is expected to be complete tomorrow. (09/16/04) 3b Submittal Status Review: 3b.28 100 submittals (including resubmittals) have been 09/22/04 FSY received to date. 5 submittals remain outstanding. Of those five, 3 have been outstanding in excess of two weeks. 3c Request For Information Status Review: 3c.28 218 RA's (including revisions) have been submitted 09/22/04 FSY to date. 8 RFI's are outstanding. Of those 8, six (6) have been outstanding in excess of two weeks. 3d Field Clarification Status Review: 3d.28 No new field clarifications or Architect's N/A Info Supplemental Instructions have been issued. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order Nos. 1 thru 4 have been 3e.1.22 executed by both the City of Temecula and N/A Info TSCI. 3e.2 Proposed Change Orders 3e.2.28 Fifty nine potential change requests have been 09/22/04 TSCINCM identified. Of those, 38 have been submitted. Three of those 38 were submitted prior to today's meeting. 17 of the change requests have been incorporated in Change Orders. 7 of the COR's have been voided. 3f Payment Status Review: 3f.26 TSCI's Payment Request No. 6 has been 08/30/04 TSCI forwarded to the City for processing. Page 2 of 4 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 28 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 28 3g Notice Of Non Conformance Status: 3g.28 There is one outstanding correction notice N/A Info related to the approval of plan revisions. It Is anticipated that this issue will be resolved prior to the next meeting. 3h As Built Status Review: 3h.28 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. 3i Safety Items: 3i.28 Weekly Foreman's Toolbox Safety Meetings are N/A Info held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/Inspection: 4.28 Kleinfelder has been on site this week to N/A Info perform masonry, rebar, and concrete inspection. 5.0 New Business: 5g.19 Reconciliation of Changes to Building Dept. 08/31/04 FSY Approved Plans: (see item 3c.17,above). City Supplied Granite: TSCI asked whether a final decision has been reached regarding the source of granite for benches and steps noting that shop drawings are required. David 59.23b McBride will follow up with John Meyer. 09/08/04 TSCI D.McBride asked TSCI to explore other options for providing the granite including alternate designs. (08/26/04) Acoustic Review of HVAC: TSCI asked whether the HVAC system has been reviewed by the acoustical consultant stating that previous problems have been encountered 5.25a with noise from HVAC units and ductwork. 09/02/04 FSY FSY stated that there are no units on the theater building but will have air velocities reviewed. Page 3 of 4 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES, Meeting#: 28 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 28 Storefront at Mercantile Building: TSCI expressed concern for the condition of the existing storefront at the Mercantile Building. Following discussion, it was determined that McEachron Construction will be asked to 5.25b review the present condition and make 09/09/04 TSCI recommendations for restoration. TSCI and VCM met with McEachron Construction on 8/30104 to discuss restoration of the storefront and replacement of missing windows. McEachron will provide ideas,alternates, and pricing to TSCI 09.02.04 Plywood Sinks: There was discussion regarding the plywood sinks as designed by FSY. Paul Donaldson is requesting certification that wood sinks meet sanitation standards. D. McBride 5.26a advised that wood sinks are not acceptable. 09/16/04 FSY VCM to discuss with FSY. FSY was directed to find an alternative solution to the plywood sinks still retaining design intent. 09/09/04 These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 4 of 4 VANIR F 503 VANIR 0 0 PROGRESS MEETING MINUTES Meeting #: 27 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: September 9, 2004 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.6 Time: 10:00 a.m. Enclosure: 3-Week Look-Ahead Schedule Attendees: David McBride, City of Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz Temecula (DPW) Construction, Inc (TSCI) Construction, Inc (TSCI) Dean Lee, FSY Architects(FSY) Larry Campbell,Vanir Construction Mgmt(VCM) Meeting # Item # Description Due Action 27 1.0 Approval Of Previous Meeting Minutes: 1.27 There were no corrections or additions to the N/A Info Minutes of Meeting No. 26. 2.0 Construction Progress Update: 2.27 Frahm Masonry is constructing CMU walls at the N/A Info arbor and orchestra pits. Turnkey Forces and David Shaposchnick are installing electrical and plumbing lines under the slab and in CMU walls. KAR Construction is beginning work on slabs. Campbell Certified is off the job to concentrate on fabrication. 3.0 Technical Concerns: 3a Schedule Review: 3a.27 Tovey Shultz' 3-week look ahead schedule was N/A Info presented and reviewed during the course of the meeting. CMU walls will continue at the orchestra pit with inspection prior to grouting tentatively scheduled for Tuesday, 9/14. Electrical rough-in in CMU walls will continue through 9/17. Slab set up and concrete placement will continue through the end of September and the 24-inch storm drain will begin on September 13, to be followed by the installation of site utilities. 3a.23a Monthly schedule update review comments were 09/15/04 TSCI provided to TSCI on Tuesday, 8/31. (09.02.04) Page 1 of 4 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 27 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 27 3b Submittal Status Review: 3b.27 98 submittals (including resubmittals) have been 09/13/04 FSY received to date. 3 submittals remain outstanding. Of those three, 2 have been outstanding in excess of two weeks. 3c Request For Information Status Review: 3c.27 216 RFI's (including revisions) have been submitted 09/13/04 FSY to date. 12 RFI's are outstanding. Of those 12, five (5) have been outstanding in excess of two weeks. 3d Field Clarification Status Review: 3d.27 No new field clarifications or Architect's N/A Info Supplemental Instructions have been issued. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order Nos. 1 thru 4 have been 3e.1.22 executed by both the City of Temecula and N/A Info TSCI. 3e.2 Proposed Change Orders 3e.2.27 Fifty six potential change requests have been 09/15/04 TSCINCNI identified. Of those, 35 have been submitted. 17 of the change requests have been incorporated in Change Orders. 7 of the COR's have been voided. 3f Payment Status Review: 3f.26 TSCI's Payment Request No. 6 has been 08/30/04 TSCI forwarded to the City for processing. 26 3g Notice Of Non Conformance Status: 3g.17 There are two outstanding correction notices. 09/09/04 DSI The correction notice related to the approval of plan revisions should be finalized next week. One correction notice relating to plumbing rough-ins was issued Friday, 9/3, and corrections are in process. Reinspection is scheduled for later today. 3h As Built Status Review: 3h.26 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. Page 2 of 4 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 27 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 27 3i Safety Items: 3i.27 Weekly Foreman's Toolbox Safety Meetings are N/A Info held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/Inspection: 4.27 Kleinfelder has been on site this week to N/A Info perform masonry inspection. 5.0 New Business: 5g.19 Reconciliation of Changes to Building Dept. 08/31/04 FSY Approved Plans: (see Item 3c.17,above). Restroom Fixture Count: Architect's Bulletin No. 6 for the addition of a water closet was issued on Monday, 08/31/04. 5g.22 Plumbing rough-in for the added water closet is in N/A Complete progress. This item will be deleted from future meeting agendas.(09/09/04) City Supplied Granite: TSCI asked whether a final decision has been reached regarding the source of granite for benches and steps noting 5g.23b that shop drawings are required. David 09/08/04 TSCI McBride will follow up with John Meyer. D.McBride asked TSCI to explore other options for providing the granite including alternate designs. 08/26/04 Acoustic Review of HVAC: TSCI asked whether the HVAC system has been reviewed by the acoustical consultant stating that 5.25a previous problems have been encountered 09/02/04 FSY with noise from HVAC units and ductwork. FSY stated that there are no units on the theater building but will have air velocities reviewed. Storefront at Mercantile Building: TSCI expressed concern for the condition of the existing storefront at the Mercantile Building. Following discussion, it was determined that McEachron Construction will be asked to 5.25b . review the present condition and make O9/O9/04 TSCI recommendations for restoration. TSCI and VCM met with McEachron Construction on 8/30/04 to discuss restoration of the storefront and replacement of missing windows. McEachron will provide ideas,alternates,and pricing to TSCI 09.02.04 Page 3 of 4 VANIR F 503 VAN 1 R •PROGRESS MEETING MINUTE• Meeting#: 27 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action Plywood Sinks: There was discussion regarding the plywood sinks as designed by FSY. Paul Donaldson is requesting certification that wood sinks meet sanitation standards. D. McBride 5.26a advised that wood sinks are not acceptable. 09/16/04 FSY VCM to discuss with FSY. FSY was directed to find an alternative solution to the plywood sinks still retaining design intent. 09/09/04 These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 4 of 4 VANIR F 503 VANIR PROGRESS MEETING MINUTES Meeting#: 26 _.._.__.._------_.---- Owner: City of Temecula Project: Old Town Temecula Community Theater Date: September 2, 2004 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.B Time: 10:00 a.m. Enclosure: 3-Week Look-Ahead Schedule Attendees: David McBride, City of Paul Donaldson, Building Kevin Terry,Tovey Shultz Temecula (DPW) & Safety(B&S) Construction, Inc(TSCI) Ed Deleeuw,Tovey Shultz Larry Campbell,Vanir Construction, Inc(TSCI) Construction Mgmt(VCM) Meeting # Item # Description Due Action 26 1.0 Approval Of Previous Meeting Minutes: 1.26 The Minutes of Meeting No. 25 are corrected as N/A Info follows: Item 5g.9: The firm's name is corrected to read Cozad& Fox. 2.0 Construction Progress Update: 2.26 Campbell Certified continued the erection of N/A Info structural steel at the Audience Chamber and has continued welding columns to base plates and beams to columns. Turnkey Forces and David Shaposchnick Inc. have worked on sub- slab lines in preparation for slab placement for the wood framed buildings and JC Framing has been fabricating at the Main/Mercedes site. 3.0 Technical Concerns: 3a Schedule Review: 3a.26 Tovey Shultz' 3-week look ahead schedule was N/A Info presented and reviewed during the course of the meeting. Campbell Certified will pull off the job at the end of this work for a period of two to three weeks to concentrate on shop fabrication. Construction of CMU walls in the Orchestra Pit will begin along with preparation for slab construction on Tuesday, 9/7. Concurrently, the new 24-inch storm drain will begin on September 7 to be followed by the installation of site utilities. Page 1 of 4 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 26 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 26 3a Schedule Review: (continued) 3a.23a TSCI's monthly schedule update indicates a 09/15/04 TSCI delay in project completion of 29 days. Sixteen of those twenty nine days have been accounted for in Change Order No. 4. The schedule will be reviewed and comments forwarded to TSCI. Review comments were provided to TSCI on Tuesday, 8131. (09.02.04) 3b Submittal Status Review: 3b.26 98 submittals (including resubmittais) have been 09/08/04 FSY received to date. 3 submittals remain outstanding. Of those three, 2 have been outstanding in excess of two weeks. 3c Request For Information Status Review: 3c.26 208 RFI's (including revisions) have been submitted 09/08/04 FSY to date. 5 RFI's are outstanding. Of those 5, all have been outstanding in excess of two weeks. 3d Field Clarification Status Review: 3d.26 No new field clarifications have been issued. N/A Info Architect's Supplemental Instruction No. 5 was issued today indicating some minor relocation of electrical elements on the stage to eliminate conflict with other elements. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order Nos. 1 thru 4 have been 3e.1.22 executed by both the City of Temecula and N/A Info TSCI. 3e.2 Proposed Change Orders 3e.2.26 Fifty two potential change requests have been 09/10/04 TSCINCM identified. Of those, 32 have been submitted. 17 of the change requests have been incorporated in Change Orders. 7 of the COR's have been voided. 3f Payment Status Review: 3f.26 TSCI's Payment Request No. 6 has been 08/30/04 TSCI forwarded to the City for processing. Page 2 of 4 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 26 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 26 3g Notice Of Non Conformance Status: 3g.17 There is one outstanding correction notice 08/31/04 FSY related to the approval of plan revisions. It is anticipated that drawings will be back not later than Monday, 07/26/04. (Dean Lee advised that all corrections are complete with the exception of the addition of a fan coil unit for cooling the electrical room and telephone room)08/12/04 D. Lee advised that revised plans incorporating the new fan coil unit should be complete by Tuesday, 08/31/04. (08/26/04) Corrections were forwarded to D. McBride via Fedex last night. 09.02.04 3h As Built Status Review: 3h.26 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. 3i Safety Items: 3i.26 Weekly Foreman's Toolbox Safety Meetings are N/A Info held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/Inspection: 4.26 Kleinfelder has been on site this week to N/A Info perform welding inspection. 5.0 New Business: 5f.4b Resolution of the Encroachment by the N/A Info Pottery Shop. The majority of materials in the affected area have been removed. Mr. Green has asked for an area for temporary storage of the shed that was disassembled. The area can be provided at the SW corner of the project site against the fence. The existing fence at the north end of the encroachment area will be removed next week. 08112104 The existing fence was removed on Tuesday. The area has been substantially cleared. This item is complete and will be deleted from future meeting agendas.(09.02.04) 5g.19 Reconciliation of Changes to Building Dept. 08/31/04 FSY Approved Plans: (see Item 3c.17,above). Restroom Fixture Count: Architect's Bulletin 5g 22 No. 6 for the addition of a water closet was 09/10/04 TSCI issued on Monday, 08/31/04. Page 3 of 4 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTE Meeting#: 26 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 26 5.0 New Business: (continued) City Supplied Granite: TSCI asked whether a final decision has been reached regarding the source of granite for benches and steps noting that shop drawings are required. David 5g.23b 09/08/04 TSCI McBride will follow up with John Meyer. D.McBride asked TSCI to explore other options for providing the granite including alternate designs. 08/26/04 Acoustic Review of HVAC: TSCI asked whether the HVAC system has been reviewed by the acoustical consultant stating that 5.25a previous problems have been encountered 09/02/04 FSY with noise from HVAC units and ductwork. FSY stated that there are no units on the theater building but will have air velocities reviewed. Storefront at Mercantile Building: TSCI expressed concern for the condition of the existing storefront at the Mercantile Building. Following discussion, it was determined that McEachron Construction will be asked to 5.25b review the present condition and make 09/09/04 TSCI recommendations for restoration. TSCI and VCM met with McEachron Construction on 8/30/04 to discuss restoration of the storefront and replacement of missing windows. McEachron will provide ideas,alternates,and pricing to TSCI 09.02.04 Plywood Sinks: There was discussion regarding the plywood sinks as designed by FSY. Paul 5.26a Donaldson is requesting certification that wood 09/02/04 VCM sinks meet sanitation standards. D. McBride advised that wood sinks are not acceptable. VCM to discuss with FSY. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 4 of 4 VANIR F 503 Message • • Page 1 of 1 Larry Campbell From: David McBride (David.McBride@cityoftemecula.org] Sent: Monday, August 30, 2004 10:20 AM To: Larry Campbell Subject: RE: Minutes, Weekly Progress Meeting No. 25 Larry: Under item 5g.9 -the firm's name is Cozad & Fox not Kevin & Fox. David -----Original Message----- From: Larry Campbell [mailto:Larry.Campbell@Vanir.com] Sent: Friday, August 27, 2004 2:26 PM To: David McBride; 'Dave Anderson'; 'Dean Lee'; 'Kevin Terry'; Ed Deleeuw (EdDeleeuw@toveyshultz.com); Paul Donaldson Subject: Minutes, Weekly Progress Meeting No. 25 Gentlemen: Please find attached a copy of the minutes of Weekly Progress Meeting No. 25 held Thursday, August 26. If there are questions, corrections, or other comments, please call me. Outgoing mail is certified Virus Free. Checked by AVG anti-virus system (http://www.grisoft.com). Version: 6.0.740/Virus Database:494 -Release Date: 8/16/2004 Incoming mail is certified Virus Free. Checked by AVG anti-virus system(http://www.grisoft.com). Version: 6.0.740/Virus Database: 494- Release Date: 8/16/2004 8/30/2004 VANIR PROGRESS MEETING MINUTES Meeting #: 25 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: August 26, 2004 Location: City of Temecula Distribution: Attendees, Project Office Owner: David McBride File# 15.B Time: 10:00 a.m. Enclosure: 3-Week Look-Ahead Schedule Attendees: David McBride, City of Bill McAteer, City of Steve Tovey,Tovey Shultz Temecula (DPW) Temecula (DPW) Construction, Inc(TSCI) Paul Donaldson, Building Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz Dean Lee, FSY Architects & Safety(B&S) Construction, Inc(TSCI) Construction, Inc(TSCI) (FSY) Larry Campbell,Vanir Construction Mgmt(VCM) Meeting # Item # Description Due Action 25 1.0 Approval Of Previous Meeting Minutes: 1.25 There were no exceptions or corrections to the N/A Info Minutes of Meeting No. 24. 2.0 Construction Progress Update: 2.25 Campbell Certified continued the erection of N/A Info structural steel at the Audience Chamber and has continued welding columns to base plates and beams to columns. Frahm Masonry has completed the re-pointing of interior brick at the Mercantile Building. Backfill of foundation walls was completed last Friday. SCE transferred power to the temporary transformer to provide service to adjacent businesses yesterday and removed the existing power line that bisected the site. 3.0 Technical Concerns: 3a Schedule Review: 3a.25 Tovey Shultz' 3-week look ahead schedule was N/A Info presented and reviewed during the course of the meeting. Campbell Certified will continue erection of structural steel next week and then demobilize for approximately two weeks to concentrate on fabrication. The first week of September, construction of CMU walls in the Orchestra Pit is scheduled to begin along with preparation for slab construction. Concurrently, the new 24-inch storm drain is scheduled to begin on September 7 to be followed by the installation of site utilities. Page 1 of 5 VAN 1 R •ROGRESS MEETING MINUTES Meeting#: 25 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 25 3a Schedule Review: (continued) 3a.23a TSCI's monthly schedule update indicates a 08/30/04 VCM delay in project completion of 29 days. Sixteen of those twenty nine days have been accounted for in Change Order No. 4. The schedule will be reviewed and comments forwarded to TSCI. 3b Submittal Status Review: 3b.25 98 submittals (including resubmittals) have been 08/30/04 FSY received to date. 3 submittals remain outstanding. Of those three, all have been outstanding in excess of two weeks. 3c Request For Information Status Review: 3c.25 208 RFI's (including revisions)have been submitted 08/30/04 FSY to date. 9 RFI's are outstanding. Of those 9, 4 have been outstanding in excess of two weeks. 3d Field Clarification Status Review: 3d.25 No new field clarifications have been issued. N/A Info Architect's Supplemental Instruction No. 5 was issued today indicating some minor relocation of electrical elements on the stage to eliminate conflict with other elements. 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order Nos. 1 thru 4 have been 3e.1.22 executed by both the City of Temecula and N/A Info TSCI. 3e.2 Proposed Change Orders 3e.2.25 Fifty two potential change requests have been 09/03/04 TSCINCM identified. Of those, 30 have been submitted. 17 of the change requests have been incorporated in Change Orders. 7 of the COR's have been voided. 3f Payment Status Review: 3f.25 TSCI's draft Payment Request No. 6 was 08/30/04 TSCI reviewed following the meeting. TSCI to incorporate changes/corrections and submit with all required lien releases and certified payrolls. Page 2 of 5 VANIR F 503 VAN 1 R •ROGRESS MEETING MINUTE• Meeting#: 25 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 5.0 New Business: (continued) Restroom Fixture Count: Mark Harold, Deputy Building Official, City of Temecula, advised that there is some doubt as to whether or not the proper number of water closets is being provided for the Men's restroom. This issue was not noted on either of the plan reviews but needs to be verified. FSY will be directed to provide sketches for the addition of one water 5g.22 closet per our discussions and the work will be 08/30/04 FSY completed as a change order unless FSY can prove that the number provided meets code requirements. FSY has been directed to provide a bulletin for the addition of one water closet for the men's restroom (08/19/04) FSY will issue Bulletin by Monday, 08/30/04. (08126/04) City Supplied Granite: TSCI asked whether a final decision has been reached regarding the source of granite for benches and steps noting that shop drawings are required. David 5g.23b McBride will follow up with John Meyer. 09/08/04 TSCI D.McBride asked TSCI to explore other options for providing the granite including alternate designs. (08/26/04) Acoustic Review of HVAC: TSCI asked whether the HVAC system has been reviewed by the acoustical consultant stating that previous problems have been encountered 5.25a with noise from HVAC units and ductwork. 09/02/04 FSY FSY stated that there are no units on the theater building but will have air velocities reviewed. Storefront at Mercantile Building: TSCI expressed concern for the condition of the existing storefront at the Mercantile Building. 5.25b Following discussion, it was determined that 09/09/04 TSCI McEachron Construction will be asked to review the present condition and make recommendations for restoration. Page 4 of 5 VANIR F 503 VAN 1 R •ROGRESS MEETING MINUTES Meeting#: 25 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 25 3g Notice Of Non Conformance Status: 3g.17 There is one outstanding correction notice 08/31/04 FSY related to the approval of plan revisions. It is anticipated that drawings will be back not later than Monday, 07/26/04. (Dean Lee advised that all corrections are complete with the exception of the addition of a fan coil unit for cooling the electrical room and telephone room)08/12/04 D. Lee advised that revised plans incorporating the new fan coil unit should be complete by Tuesday, 08/31/04. (08/26/04) 3h As Built Status Review: 3h.25 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. 3i Safety Items: 3i.25 Weekly Foreman's Toolbox Safety Meetings are N/A Info held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/Inspection: 4.25 Kleinfelder has been on site this week to N/A Info perform welding inspection. 5.0 New Business: 5f.4b Resolution of the Encroachment by the N/A Info Pottery Shop. The majority of materials in the affected area have been removed. Mr. Green has asked for an area for temporary storage of the shed that was disassembled. The area can be provided at the SW corner of the project site against the fence. The existing fence at the north end of the encroachment area will be removed next week. 08/12/04 5g.9 Revised Grading Plan: The civil engineer Completed Info (Kevin & Fox) is revising the storm drain plan to raise the invert by 5-feet and move the line from 3 to 5 feet north of where it is presently shown. Plans are scheduled to be complete early next week. (08119/04) Revised plan received 08/26/04. This item is complete 5g.19 Reconciliation of Changes to Building Dept. 08/31/04 FSY Approved Plans: (see Item 3c.17,above). Page 3 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 25 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 25 5.0 New Business: (continued) Use of Storage Yard for Fabrication: TSCI asked if fabrication can be done at the City-owned area at Mercedes and Main Streets. Following discussion, tentative approval was given subject 5.25c to: 1) fabrication can begin no earlier than 9.00 N/A Info a.m. 2) the area will be kept in an orderly fashion and cuttings will be contained in the immediate area, and 3) the first noise or nuisance complaint will be the basis for termination of the fabrication activity. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 5 of 5 VANIR F 503 . 1 VANIR 0 PROGRESS MEETING MINUTES Meeting#: 24 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: August 19, 2004 Location: City of Temecula Distribution: Attendees, Paul Donaldson Project Office Dean Lee Owner: David McBride File# 15.13 Time: 10:00 a.m. Enclosure: 3-Week Look-Ahead Schedule Attendees: Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz Larry Campbell, Vanir Construction, Inc (TSCI) Construction, Inc (TSCI) Construction Mgmt(VCM) Meeting # Item # Description Due Action 24 1.0 Approval Of Previous Meeting Minutes: 1.24 Minutes of Meeting No. 23 are corrected to read N/A Info as follows: All references to Saddleback Insulation should read Saddleback Waterproofing. 2.0 Construction Progress Update: 2.24 Campbell Certified erected trusses at the N/A Info Audience Chamber on Monday and miscellaneous beams and diagonal bracing throughout the structure on Tuesday and Wednesday. Fit up, breaking of bolts, and welding will continue through the remainder of the week. Turnkey has completed the work required for SCE cut-over to the new temporary transformer. Frahm has continued work on the re-pointing of the interior brick at the Mercantile Building and backfill of foundation walls began on Monday and will continue throughout the week. 3.0 Technical Concerns: 3a Schedule Review: 3a.23a TSCI's monthly schedule update indicates a 08/26/04 VCM delay in project completion of 29 days. Sixteen of those twenty nine days have been accounted for in Change Order No. 4. The schedule will be reviewed and comments forwarded to TSCI. 3b Submittal Status Review: 3b.24 98 submittals (including resubmittals) have been 08/23/04 FSY received to date. 7 submittals remain outstanding. Of those seven, six have been outstanding in excess of two weeks. Page 1 of 4 VAN 1 R PROGRESS MEETING MINUTE• Meeting#: 24 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 24 3c Request For Information Status Review: 3c.24 203 RFI's (including revisions)have been submitted 08/23/04 FSY to date. 9 RFI's are outstanding. Of those 9, 5 have been outstanding in excess of two weeks. 3d Field Clarification Status Review: 3d.24 No new field clarifications have been issued. N/A Info 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order Nos. 1 thru 4 have been 3e.1.22 executed by both the City of Temecula and N/A Info TSCI. 3e.2 Proposed Change Orders 3e.2.24 Fifty one potential change requests have been 08/27/04 TSCINCM identified. Of those, 30 have been submitted. 17 of the change requests have been incorporated in Change Orders. 1 of the 51 were submitted during the course of the meeting. 7 of the COR's have been voided. 3f Payment Status Review: 3f.23 TSCI's Payment Request No. 5 is being 09/09/04 City of processed by the City. Temecula 3g Notice Of Non Conformance Status: 3g.17 There is one outstanding correction notice 08/23/04 FSY related to the approval of plan revisions. It is anticipated that drawings will be back not later than Monday, 07/26/04. (Dean Lee advised that all corrections are complete with the exception of the addition of a fan coil unit for cooling the electrical room and telephone room)08/12/04 3h As Built Status Review: 3h.24 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. 3i Safety Items: 3i.24 Weekly Foreman's Toolbox Safety Meetings are N/A Info held Tuesday mornings. At this time, there are no safety issues unresolved. Page 2 of 4 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 24 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 24 4.0 Testing/Inspection: 4.24 Kleinfelder has been on site this week to N/A Info perform welding and compaction inspection. 5.0 New Business: 5f.4b Resolution of the Encroachment by the N/A Info Pottery Shop. The majority of materials in the affected area have been removed. Mr. Green has asked for an area for temporary storage of the shed that was disassembled. The area can be provided at the SW corner of the project site against the fence. The existing fence at the north end of the encroachment area will be removed next week. 08112104 5g.9 Revised Grading Plan: The civil engineer 08/25/04 Kevin & Fox (Kevin & Fox) is revising the storm drain plan to raise the invert by 5-feet and move the line from 3 to 5 feet north of where it is presently shown. Plans are scheduled to be complete early next week. (08119/04) 5g.19 Reconciliation of Changes to Building Dept. 08/17/04 FSY Approved Plans: (see Item 3c.17,above). Restroom Fixture Count: Mark Harold, Deputy Building Official, City of Temecula, advised that there is some doubt as to whether or not the proper number of water closets is being provided for the Men's restroom. This issue was not noted on either of the plan reviews but needs to be verified. FSY will be directed to 5g•22 provide sketches for the addition of one water 08/26/04 FSY closet per our discussions and the work will be completed as a change order unless FSY can prove that the number provided meets code requirements. FSY has been directed to provide a bulletin for the addition of one water closet for the men's restroom 08/19/04 City Supplied Granite: TSCI asked whether a final decision has been reached regarding the 5g.23b source of granite for benches and steps noting 08/19/04 City of that shop drawings are required. David Temecula McBride will follow up with John Meyer. Page 3 of 4 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 24 Owner: City of Temecula Project: Old Town Temecula Community Theater These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 4 of 4 VANIR F 503 Larry Campbell From: Ed Deleeuw[Ed Deleeuw@toveyshultz.com] Sent: Monday, August 16, 2004 8:30 AM To: Larry Campbell Subject: RE: Meeting Minutes Larry, All I see is on 2.23 Saddleback waterproofing instead of Saddleback Insulation. -----Original Message----- From: Larry Campbell [mailto:Larry.campbellovanir.com] Sent: Fri 8/13/2004 10 :45 AM To: 'David McBride' ; 'Dave Anderson' ; 'Dean Lee' ; 'Paul Donaldson' ; Kevin Terry; Ed Deleeuw Cc: Subject: Meeting Minutes Gentlemen: Please find attached a copy of the minutes of Weekly Progress Meeting #23 held yesterday, 8/12 . If there are comments or corrections, please call me. 1 VANIR 0 PROGRESS MEETING MINUTES Meeting#: 23 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: August 12, 2004 Location: City of Temecula Distribution: Attendees, Paul Donaldson Project Office Owner: David McBride File# 15.6 Time: 09:00 a.m. Enclosure: 3-Week Look-Ahead Schedule Attendees: David McBride Steve Tovey,Tovey Shultz Kevin Terry,Tovey Shultz City of Temecula Construction, Inc(TSCI) Construction, Inc(TSCI) Ed Deleeuw,Tovey Shultz Dean Lee, FSY Architects Larry Campbell,Vanir Construction, Inc (TSCI) (FSY) Construction Mgmt(VCM) Meeting # Item # Description Due Action 23 1.0 Approval Of Previous Meeting Minutes: 1.23 Minutes of Meeting No. 22 are corrected to read 08/19/04 FSY as follows: Item 5.22: Restroom Fixture Count: Mark Harold, Deputy Building Official, City of Temecula, advised that there is some doubt as to whether or not the proper number of water closets is being provided for the Men's restroom. This issue was not noted on either of the plan reviews but needs to be verified. Following discussion, it was determined that FSY will be directed to provide sketches for the addition of one water closet per our discussions and the work will be completed as a chance order unless FSY can prove that the number provided meets code re ufrements. 2.0 Construction Progress Update: 2.23 Campbell Certified erected structural steel N/A Info Monday and Tuesday and demobilized the crane to allow for construction of the SCE conduit from the transformer on 4`h Street to the new pull box in the ramp. Fit-up and welding of beams to columns and columns to base plates continued throughout the week. Turnkey has installed the SCE conduit and pull box from the existing transformer to the new temporary transformer location and backfill is in progress. Frahm has continued work on the re-pointing of the interior brick at the Mercantile Building and Saddleback Insulation has completed waterproofing of foundation walls. Waterproofing was inspected during the course of the meeting by Paul Donaldson, Senior Building Inspector. Page 1 of 5 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 23 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 23 3.0 Technical Concerns: 3a Schedule Review: 3a.23 Tovey Shultz' 3-week look-ahead schedule was N/A Info presented and reviewed during the course of the meeting. Campbell Certified will continue the erection of structural steel beginning tomorrow. Backfill of foundation walls is scheduled to begin on Monday (8/16) and SCE cut-over to temporary power for the existing buildings is scheduled for the week of 8/23. Following the electrical cut- over (tentatively scheduled for early morning, Wednesday, 8/25) the existing lines will be removed allowing the start of the storm drain work. 3a.23a TSCI's forwarded a monthly schedule update 08/19/04 VCM which indicates a delay in project completion of 29 days. Sixteen of those twenty nine days have been accounted for in Change Order No. 4. The schedule will be reviewed and comments forwarded to TSCI. 3b Submittal Status Review: 3b.23 98 submittals (including resubmittals) have been 08/16/04 FSY received to date. 9 submittals remain outstanding. Of those nine, five have been outstanding in excess of two weeks. 3c Request For Information Status Review: 3c.23 200 RFI's (Including revisions) have been submitted 08/18/04 FSY to date. 11 RFI's are outstanding. Of those 11, 4 have been outstanding in excess of two weeks. 3d Field Clarification Status Review: 3d.23 No new field clarifications have been issued. N/A Info 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order Nos. 1 thru 3 have been executed by both the City of Temecula and 3e.1.22 TSCI. Change Order No. 4 has been signed N/A Info by TSCI and returned to the City for processing. Page 2 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTE Meeting#: 23 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 23 3e.2 Proposed Change Orders 3e.2.23 Forty two potential change requests have 08/27/04 TSCINCM been identified. Of those, 31 have been submitted. 20 of the change requests have been incorporated in Change Orders. 2 of the 31 were submitted during the course of the meeting. 7 of the COR's have been voided. 3f Payment Status Review: 3f.23 TSCI's Payment Request No. 5 is being 09/09/04 City of processed by the ity. Temecula 3g Notice Of Non Conformance Status: 3g.17 There is one outstanding correction notice 08/17/04 FSY related to the approval of plan revisions. It is anticipated that drawings will be back not later than Monday, 07/26/04. (Dean Lee advised that all corrections are complete with the exception of the addition of a fan coil unit for cooling the electrical room and telephone room)08/12/04 3h As Built Status Review: 3h.23 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. 3i Safety Items: 3i.23 Weekly Foreman's Toolbox Safety Meetings are N/A Info held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/Inspection: 4.23 Kleinfelder has been on site this week to N/A Info perform welding and masonry inspection. 5.0 New Business: 5f.4b Resolution of the Encroachment by the N/A Info Pottery Shop. The majority of materials in the affected area have been removed. Mr. Green has asked for an area for temporary storage of the shed that was disassembled. The area can be provided at the SW corner of the project site against the fence. The existing fence at the north end of the encroachment area will be removed next week. 08/12/04 Page 3 of 5 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 23 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 23 5g.9 Revised Grading Plan: The new SCE feed N/A Info and temporary transformer pad have been set and cut-over of electrical service to existing businesses in scheduled for the week of August 23. Following removal of existing electrical lines, excavation of the new storm drain is scheduled to begin. The firm of ° Houston Harris is on site today to video the existing storm drain and that information will be utilized to determine if the new line can be relocated approximately 3 feet to the north and the invert raised by 5 feet. (08/12/04). 5g.19 Reconciliation of Changes to Building Dept. 08/17/04 FSY Approved Plans: (see Item 3G.17,above). Realignment of Storm Drain: The question N/A Info was asked as to whether or not the new storm 5g.20 drain can be moved approximately 3-feet to the north to avoid interference with the Children's Museum. (see Item 59.9,above)08/12/04 Restroom Fixture Count: Mark Harold, Deputy Building Official, City of Temecula, advised that there is some doubt as to whether or not the proper number of water closets is being provided for the Men's restroom. This issue 5g 22 was not noted on either of the plan reviews but 08/19/04 FSY needs to be verified. FSY will be directed to provide sketches for the addition of one water closet per our discussions and the work will be completed as a change order unless FSY can prove that the number provided meets code require ents. Off Site Storage: TSCI asked if off site storage for lumber and trusses is available. D. McBride advised that the area at 3`d Street and 5g.23a Mercedes (behind the Musician's Workshop) is N/A Info a likely area but will require fencing by TSCI. (Subsequent to the meeting, McBride advised that the site owned by the City at Main and Mercedes is also available). City Supplied Granite: TSCI asked whether a final decision has been reached regarding the 5g.23b source of granite for benches and steps noting 08/19/04 City of that shop drawings are required. David Temecula McBride will follow up with John Meyer. Page 4 of 5 VANIR F 503 VAN 1 R IROGRESS MEETING MINUTES Meeting#: 23 Owner: City of Temecula Project: Old Town Temecula Community Theater These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 5 of 5 VANIR F 503 Message • ® Page 1 of 1 Larry Campbell From: David McBride [David.McBride@cityoftemecula.org] Sent: Monday, August 09, 2004 9:35 AM To: Larry Campbell Subject: RE: Meeting Minutes Larry: My two cents. Item 5.22 -the action is to direct FSY to provide sketches for the addition of one water closet per our discussions and complete the work as a change order unless FSY can prove that the number provided meets code. David -----Original Message----- From: Larry Campbell [mailto:Larry.Campbell@Vanir.com] Sent: Monday, August 09, 2004 8:25 AM To: David McBride; 'Dave Anderson'; Paul Donaldson; 'Kevin Terry'; Ed Deleeuw (EdDeleeuw@toveyshultz.com); 'Dean Lee' Subject: Meeting Minutes Gentlemen: Please find attached minutes of Weekly Progress Meeting #22 held on Thursday, 08/05/04. If there are comments or corrections, please call me. 8/9/2004 VANIR PROGRESS MEETING MINUTES Meeting#: 22 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: August 5, 2004 Location: City of Temecula Distribution: Attendees, Paul Donaldson Project Office Owner: David McBride File# 15.B Time: 10:00 a.m. Enclosure: 3-Week Look-Ahead Schedule Attendees: David McBride Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz City of Temecula Construction, Inc(TSCI) Construction, Inc(TSCI) Larry Campbell,Vanir Construction Mgmt(VCM) Meeting # Item # Description Due Action 22 1.0 Approval Of Previous Meeting Minutes: 1.22 There are no exceptions to the minutes of N/A Info Meeting No. 21. 2.0 Construction Progress Update: 2.22 Campbell Certified resumed erection of structural N/A Info steel on Tuesday and will continue into mid next week. Welding will be ongoing for most of the month of August. CMU walls were grouted yesterday. Installation of the SCE conduit began on Monday and inspection prior to backfill is scheduled for later today. Repointing of the interior brick at the Mercantile Bldg. is ongoing and will continue next week. 3.0 Technical Concerns: 3a Schedule Review: 3a.22 Tovey Shultz' 3-week look-ahead schedule was N/A Info presented and reviewed during the course of the meeting. 3a.21a TSCI's monthly schedule update is due in 08/12/04 TSCI conjunction with the July payment request. (TSCI advised that issues related to the storm drain and SCE temporary power will be input into the schedule update which will be provided no later than the next meeting.) 08.05.04 3b Submittal Status Review: 315.22 97 submittals (including resubmittals) have been 08/09/04 FSY received to date. 12 submittals remain outstanding. Of those twelve, nine have been outstanding in excess of two weeks. Page 1 of 4 VAN 1 R PROGRESS MEETING MINUTES® Meeting#: 22 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 22 3c Request For Information Status Review: 3c.22 193 RFI's (including revisions) have been submitted 08/09/04 FSY to date. 9 RFI's are outstanding. Of those 9, 3 have been outstanding in excess of two weeks and 1 has been outstanding for 92 da s. 3d Field Clarification Status Review: 3d.22 No new field clarifications have been issued. N/A Info 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order No. 1, (incorporating COR Nos. 17 and 19) Change Order No. 2, (incorporating COR Nos.5 and 8) and Change Order No. 3 City of 3e.1.22 (incorporating COR Nos.9, 10, 10A,24, and 25) have 08/05/04 Temecula been executed by the City. Change Order No. 4 (incorporating COR Nos. 11, 12,14,15,16,26, 27, and 30) has been drafted and forwarded to the City. 3e.2 Proposed Change Orders 3e.2.22 Forty potential change requests have been 08/18/04 TSCINCM identified. Of those, 27 have been submitted. 20 of the change requests have been incorporated in Change Orders. 4 of the 27 were submitted during the course of the meeting. 7 of the COR's have been voided. 3f Payment Status Review: 3f.22 TSCI's Payment Request No. 5 has been 08/09/04 VCM received and reviewed and will forwarded to the City for processing and payment. 3g Notice Of Non Conformance Status: 3g.17 There is one outstanding correction notice 08/09/04 FSY related to the approval of plan revisions. It is anticipated that drawings will be back not later than Monday, 07/26/04. (A list of required corrections was received following the meeting and forwarded to FSY for action)07129/04 3h As Built Status Review: 3h.21 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. Page 2 of 4 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES® Meeting#: 22 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 22 3i Safety Items: 3i.22 Weekly Foreman's Toolbox Safety Meetings are N/A Info held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/Inspection: 4.22 Kleinfelder has been on site this week to N/A Info perform welding and masonry inspection. 5.0 New Business: 5f.4b Resolution of the Encroachment by the N/A Info Pottery Shop. Removal of materials began yesterday, 8/4 and is continuing. Removal of trees is scheduled for tomorrow and removal of the existing fence will occur early next week. (08/05/04) 5g.9 Revised Grading Plan: The revised grading plan was N/A Info received Tuesday, 05/25/04, and is being priced. (05/27/04). A meeting held with SCE, Turnkey, and TSCI following the meeting resulted in SCE to prepare new work order with an expected date of receipt of 07/08/04. 06/17/04 5g.19 Reconciliation of Changes to Building Dept. 08/09/04 FSY Approved Plans: Dean Lee turned in 4 sets of stamped plans and narrative following the meeting. This issue should be resolved. Per conversation between Ed Deleeuw and Leslie of the Building Dept., plans are expected back tomorrow or Monday, 07/26104. (07/22/04) List of corrections received following the meeting and forwarded to FSY for action. 07129/04 Realignment of Storm Drain: The question 08/06/04 TSCI was asked as to whether or not the new storm drain can be moved approximately 3-feet to the north to avoid interference with the 5g.20 Children's Museum. (Quality Plumbing has been engaged to video tape the existing storm drain. The line was full of debris limiting camera access and has now been flushed. Video taping is expected to be complete this week. (08105/04) Water-proofing of walls: TSCI noted that the plans do not indicate waterproofing for the property wall abutting the Pottery Shop and 5g.21 the Children's Museum. Following discussion, N/A Info it was determined that water-proofing is not required for the starter walls at this location. Page 3 of 4 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 22 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 22 5.0 New Business: (continued) Restroom Fixture Count: Mark Harold, Deputy Building Official, City of Temecula, advised that there is some doubt as to whether or not the proper number of water closets is being 5.22 provided for the Men's restroom. This issue 08/12/04 FSY was not noted on either of the plan reviews but needs to be verified. Following discussion, it was determined that the matter will be referred to FSY Architects for review. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 4 of 4 VANIR F 503 VANIR 0 0 PROGRESS MEETING MINUTES Meeting#: 21 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: July 29, 2004 Location: City of Temecula Distribution: Attendees Project Office Owner: Paul Donaldson File# 15.B Time: 10:00 a.m. Enclosure: 3-Week Look-Ahead Schedule Attendees: David McBride Steve Tovey,Tovey Shultz Kevin Terry,Tovey Shultz City of Temecula Construction, Inc(TSCI) Construction, Inc(TSCI) Ed Deleeuw,Tovey Shultz Larry Campbell,Vanir Construction, Inc (TSCI) Construction Mgmt(VCM) Meeting # Item # Description Due Action 21 1.0 Approval Of Previous Meeting Minutes: 1.21 There are no exceptions to the minutes of N/A Info Meeting No. 20. 2.0 Construction Progress Update: 2.21 During the past week, welding of beams and N/A Info braces to columns and the construction of CMU walls has been the major focus. Campbell Certified is scheduled to continue the erection of steel beginning next Tuesday. Grouting of the CMU walls is tentatively scheduled for Monday afternoon pending City of Temecula inspection on Monday morning. 3.0 Technical Concerns: 3a Schedule Review: 3a.21 Tovey Shultz' 3-week look-ahead schedule was N/A Info presented and reviewed during the course of the meeting. 3a.21a TSCI's monthly schedule update is due in 08/05/04 TSCI conjunction with the July payment request. 3b Submittal Status Review: 3b.21 93 submittals (including resubmittals) have been 08/02/04 FSY received to date. 16 submittals remain outstanding. Of those sixteen, fifteen have been outstanding in excess of two weeks. 3c Request For Information Status Review: 3c.21 185 RFI's (including revisions) have been submitted 08/02/04 FSY to date. 9 RFI's are outstanding. Of those 9, 3 have been outstanding in excess of two weeks and 1 has been outstanding for 85 days. Page i of 4 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 21 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 21 3d Field Clarification Status Review: 3d.21 No new field clarifications have been issued. N/A Info 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order No. 1, (incorporating COR Nos. 17 and 19) Change Order No. 2, (incorporating COR Nos. 5 and 8) and Change Order No. 3 City of 3e.1.21 (incorporating COR Nos.9, 10, 10A,24, and 25) have 08/05/04 Temecula been executed by the City. Change Order No. 4 (incorporating COR Nos. 11, 12,14,15,16,26,27, and 3o) has been drafted and forwarded to the City. 3e.2 Proposed Change Orders 3e.2.21 Thirty nine potential change requests have 08/15/04 TSCI been identified. Of those, 23 have been submitted. 17 of the change requests have been incorporated in Change Orders. 2 of the 23 were submitted during the course of the meeting. 7 of the COR's have been voided. 3f Payment Status Review: 3f.21 A draft of TSCI's Payment Request No. 5 was 08/07/04 TSCI reviewed following the meeting. TSCI to make corrections and submit. 3g Notice Of Non Conformance Status: 3g.17 There is one outstanding correction notice 08/05/04 FSY related to the approval of plan revisions. It is anticipated that drawings will be back not later than Monday, 07/26/04. (A list of required corrections was received following the meeting and forwarded to FSY for action)07/29/04 3h As Built Status Review: 3h.21 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. 3i Safety Items: 3i.21 Weekly Foreman's Toolbox Safety Meetings are N/A Info held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/Inspection: 4.21 Kleinfelder has been on site this week to N/A Info erform welding and masonry inspection. Page 2 of 4 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 21 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 21 5.0 New Business: 5f.4b Resolution of the Encroachment by the N/A Info Pottery Shop. L. Campbell has been visiting Mr. Green on a daily basis. Issues that Green had with the City of Temecula letter have been resolved. Campbell showed Greene the approximate new property line yesterday and Green's concerns appear to have been satisfied. Green advised yesterday (07/28/04) that his son would meet with Campbell today to schedule removal of the materials. Green also stated that the majority of the materials would be saved. (07/29/04) 5g.9 Revised Grading Plan: The revised grading plan was N/A Info received Tuesday, 05125/04, and is being priced. (05/27/04). A meeting held with SCE, Turnkey, and TSCI following the meeting resulted in SCE to prepare new work order with an expected date of receipt of 07108104. 06117104 5g.19 Reconciliation of Changes to Building Dept. 08/05/04 FSY Approved Plans: Dean Lee turned in 4 sets of stamped plans and narrative following the meeting. This issue should be resolved. per conversation between Ed Deleeuw and Leslie of the Building Dept., plans are expected back tomorrow or Monday,07/26/04. (07/22/04) List of corrections received following the meeting and forwarded to FSY for action. 07/29/04 Realignment of Storm Drain: The question 08/07/04 TSCI was asked as to whether or not the new storm drain can be moved approximately 3-feet to the north to avoid interference with the Children's Museum. Following discussion, it 5g.20 was determined that VCM will follow-up with Cozad. L. Campbell talked with Troy Molaug(Cozad) regarding relocation and raising of the invert for the new storm drain. Cozad needs information to be obtained by video inspection to determine what is flowing into the existing CB., 07/29/04 Water-proofing of walls: TSCI noted that the plans do not indicate waterproofing for the property wall abutting the Pottery Shop and 5g.21 the Children's Museum. Following discussion, N/A Info it was determined that water-proofing is not required for the starter walls at this location. Page 3 of 4 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 21 Owner: City of Temecula Project: Old Town Temecula Community Theater These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 4 of 4 VANIR F 503 VANIR 0 0 PROGRESS MEETING MINUTES Meeting#: 22 _ Owner: City of Temecula Project: Old Town Temecula _ Community Theater Date: August 5, 2004 Location: City of Temecula Distribution: Attendees, Paul Donaldson Project Office Owner: David McBride File# 15.6 Time: 10:00 a.m. Enclosure: 3-Week Look-Ahead Schedule Attendees: David McBride Kevin Terry,Tovey Shultz Ed Deleeuw,Tovey Shultz City of Temecula Construction, Inc (TSCI) Construction, Inc(TSCI) Larry Campbell,Vanir Construction Mgmt(VCM) Meeting # Item # Description Due Action 22 1.0 Approval Of Previous Meeting Minutes: 1.22 There are no exceptions to the minutes of N/A Info Meeting No. 21. 2.0 Construction Progress Update: 2.22 Campbell Certified resumed erection of structural N/A Info steel on Tuesday and will continue into mid next week. Welding will be ongoing for most of the month of August. CMU walls were grouted yesterday. Installation of the SCE conduit began on Monday and inspection prior to backfill is scheduled for later today. Repointing of the interior brick at the Mercantile Bldg. is ongoing and will continue next week. 3.0 Technical Concerns: 3a Schedule Review: 3a.22 Tovey Shultz' 3-week look-ahead schedule was N/A Info presented and reviewed during the course of the meeting. 3a.21a TSCI's monthly schedule update is due in 08/12/04 TSCI conjunction with the July payment request. (TSCI advised that issues related to the storm drain and SCE temporary power will be input into the schedule update which will be provided no later than the next meeting.) 08.05.04 3b Submittal Status Review: 3b.22 97 submittals (including resubmittals) have been 08/09/04 FSY received to date. 12 submittals remain outstanding. Of those twelve, nine have been outstanding in excess of two weeks. Page 1 of 4 VAN 1 R PROGRESS MEETING MINUTES, Meeting#: 22 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 22 3c Request For Information Status Review: 3c.22 193 RFI's (Including revisions) have been submitted 08/09/04 FSY to date. 9 RFI's are outstanding. Of those 9, 3 have been outstanding in excess of two weeks and 1 has been outstanding for 92 da s. 3d Field Clarification Status Review: 3d.22 No new field clarifications have been issued. N/A Info 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order No. 1, (incorporating COR Nos. 17 and 19) Change Order No. 2, (incorporating COR Nos.5 and 8) and Change Order No. 3 City of 3e.1.22 (incorporating COR Nos.9, 10, 10A,24, and 25) have 08/05/04 Temecula been executed by the City. Change Order No. 4 (incorporating COR Nos. 11, 12,14,15,16,26, 27, and 30) as been drafted and forwarded to the City. 3e.2 Proposed Change Orders 3e.2.22 Forty potential change requests have been 08/18/04 TSCl/VCM identified. Of those, 27 have been submitted. 20 of the change requests have been incorporated in Change Orders. 4 of the 27 were submitted during the course of the meeting. 7 of the COR's have been voided. 3f Payment Status Review: 3f.22 TSCI's Payment Request No. 5 has been 08/09/04 VCM received and reviewed and will forwarded to the City for processing and payment. 3g Notice Of Non Conformance Status: 3g.17 There is one outstanding correction notice 08/09/04 FSY related to the approval of plan revisions. It is anticipated that drawings will be back not later than Monday, 07/26/04. (A list of required corrections was received following the meeting and forwarded to FSY for action)07/29/04 3h As Built Status Review: 3h.21 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. Page 2 of 4 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 22 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 22 3i Safety Items: 3i.22 Weekly Foreman's Toolbox Safety Meetings are N/A Info held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/Inspection: 4.22 Kleinfelder has been on site this week to N/A Info perform welding and masonry inspection. 5.0 New Business: 5f.4b Resolution of the Encroachment by the N/A Info Pottery Shop. Removal of materials began yesterday, 8/4 and is continuing. Removal of trees is scheduled for tomorrow and removal of the existing fence will occur early next week. (08/05/04) 5g.9 Revised Grading Plan: The revised grading plan was N/A Info received Tuesday, 05125/04, and is being priced. (05127/04). A meeting held with SCE, Turnkey, and TSCI following the meeting resulted in SCE to prepare new work order with an expected date of receipt of 07/08/04. 06117104 5g.19 Reconciliation of Changes to Building Dept. 08/09/04 FSY Approved Plans: Dean Lee turned in 4 sets of stamped plans and narrative following the meeting. This issue should be resolved. Per conversation between Ed Deleeuw and Leslie of the Building Dept., plans are expected back tomorrow or Monday,07/26/04. (07/22/04) List of corrections received following the meeting and forwarded to FSY for action. 07/29/04 Realignment of Storm Drain: The question 08/06/04 TSCI was asked as to whether or not the new storm drain can be moved approximately 3-feet to the north to avoid interference with the 5g.20 Children's Museum. (Quality Plumbing has been engaged to video tape the existing storm drain. The line was full of debris limiting camera access and has now been flushed. Video taping is expected to be complete this week. (08/05/04) Water-proofing of walls: TSCI noted that the plans do not indicate waterproofing for the property wall abutting the Pottery Shop and 5g.21 the Children's Museum. Following discussion, N/A Info it was determined that water-proofing is not required for the starter walls at this location. Page 3 of 4 VANIR F 503 VAN 1 R •PROGRESS MEETING MINUTE Meeting#: 22 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 22 5.0 New Business: (continued) Restroom Fixture Count: Mark Harold, Deputy Building Official, City of Temecula, advised that there is some doubt as to whether or not the proper number of water closets is being 5.22 provided for the Men's restroom. This issue 08/12/04 FSY was not noted on either of the plan reviews but needs to be verified. Following discussion, it was determined that the matter will be referred to FSY Architects for review. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 4 of 4 VANIR F 503 VANIR R PROGRESS MEETING MINUTES Meeting#: 20 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: July 22, 2004 Location: City of Temecula Distribution: Attendees Project Office Owner: David McBride, Paul Donaldson File# 15.13 Time: 10:00 a.m. Enclosure: 3-Week Look-Ahead Schedule Attendees: David McBride Ed Deleeuw,Tovey Shultz Larry Campbell,Vanir City of Temecula Construction (TSCI) Construction Mgmt(VCM) Meeting # Item # Description Due Action 20 1.0 Approval Of Previous Meeting Minutes: 1.20 There are no exceptions to the minutes of N/A Info Meeting No. 19. 2.0 Construction Progress Update: 2.20 Concentration of work this work has been toward N/A Info the erection of structural steel and construction of CMU walls. Work will continue throughout the remainder of the week welding and fitting up of structural steel. Work on CMU walls will continue with grouting of walls scheduled for next Wednesday pending approval of revised plans which are expected to be returned tomorrow or Monday. 3.0 Technical Concerns: 3a Schedule Review: 3a.20 Tovey Shultz' 3-week look-ahead schedule was N/A Info presented and reviewed during the course of the meeting. 3a.17a TSCI's regular monthly schedule update is due 07/30/04 TSCI next week in conjunction with the July payment request. 3b Submittal Status Review: 3b.20 93 submittals (including resubmittals) have been 07/28/04 FSY received to date. 16 submittals remain outstanding. Of those sixteen, eleven have been outstanding in excess of two weeks. 3c Request For Information Status Review: 3c.20 175 RFI's (Including revisions) have been submitted 07/26/04 FSY to date. 10 RFI's are outstanding. Of those 10, 7 have been outstanding in excess of two weeks and 1 has been outstanding for 78 days. Page 1 of 3 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 20 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 20 3d Field Clarification Status Review: 3d.20 No new field clarifications have been issued. N/A Info 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order No. 1, incorporating COR Nos. 07/28/04 TSCI 17 and 19 and Change Order No. 2, 3e.1.20 incorporating COR Nos. 5 and 8 have been executed by the City. Change Order No. 3 incorporating COR Nos. 9, 10, 10A, 24, and 25 has been forwarded to TSCI for signature. 3e.2 Proposed Change Orders 3e.2.17 Thirty seven potential change requests have 07/30/04 VCM been identified. Of those, 19 have been submitted. 9 of the change requests have been incorporated in Change Orders. 6 of the 19 have been negotiated with Campbell Certified and were resubmitted via facsimile this morning. 4 of the COR's have been voided. 3f Payment Status Review: 3f.19 TSCI Payment Request No. 4 has been 08/08/04 City of forwarded to the City of Temecula for Temecula processing and payment. 3g Notice Of Non Conformance Status: 3g.17 There is one outstanding Correction notice N/A Info related to the approval of plan revisions. It is anticipated that drawings will be back not later than Monday, 07/26/04. 3h As Built Status Review: 3h.20 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. 31 Safety Items: 3i.20 Weekly Foreman's Toolbox Safety Meetings are N/A Info held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/Inspection: 4.20 Kleinfelder has been on site this week to N/A Info perform welding and masonry inspection. Page 2 of 3 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES Meeting#: 20 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 20 5.0 New Business: 5f.4b Resolution of the Encroachment by the N/A Info Pottery Shop. L. Campbell has been visiting Mr. Green on a daily basis. Issues that Green had with the City of Temecula letter have been resolved. Campbell showed Greene the approximate new property line yesterday and Green's concerns appear to have been satisfied. Green to advise when he wants assistance in moving materials. (7/15/04) 5g.9 Revised Grading Plan: The revised grading plan was N/A Info received Tuesday,05/25/04, and is being priced. (05/27/04). A meeting held with SCE, Turnkey, and TSCI following the meeting resulted in SCE to prepare new work order with an expected date of receipt of 07108104. 06117104 5g.19 Reconciliation of Changes to Building Dept. N/A Info Approved Plans: Dean Lee turned in 4 sets of stamped plans and narrative following the meeting. This issue should be resolved. Per conversation between Ed Deleeuw and Leslie of the Building Dept., plans are expected back tomorrow or Monday,07126104. (07122/04) Realignment of Storm Drain: The question 07/23/04 VCM was asked as to whether or not the new storm drain can be moved approximately 3-feet to 5g.20 the north to avoid interference with the Children's Museum. Following discussion, it was determined that VCM will follow-up with Cozad. Removal of Existing Trees: It was noted that N/A Info several mature trees are in the path of either 5h.20 the new storm drain or the new SCE conduits. Following discussion, it was determined that the trees will be cut. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 3 of 3 VANIR F 503 VANIR 0 0 PROGRESS MEETING MINUTES Meeting#: 19 Owner: City of Temecula . ........_ Project: Old Town Temecula Community Theater Date: July 15, 2004 Location: City of Temecula Distribution: Attendees Project Office Owner: David McBride, Paul Donaldson File# 15.13 Time: 10:00 a.m. Enclosure: 3-Week Look-Ahead Schedule Attendees: Steve Tovey,Tovey Shultz Kevin Terry,Tovey Ed Deleeuw,Tovey Shultz Construction (TSCI) Shultz Construction (TSCI) Construction (TSCI) Larry Campbell,Vanir Dean Lee, FSY Architects Construction Mgmt(VCM) Meeting # Item # Description Due Action 19 1.0 Approval Of Previous Meeting Minutes: 1.19 There are no exceptions to the minutes of N/A Info Meeting No. 18. 2.0 Construction Progress Update: 2.19 Work resumed on the cutting and welding of N/A Info columns on Monday of this week and alignment and plumbing of steel is continuing. Layout and construction of corners for CMU walls occurred on Monday and Tuesday and installation of CMU walls is in progress. Electrical stub-ups within the CMU walls were installed on Monday and Tuesday and removal of mortar in preparation for re-pointing of the interior brick at the Mercantile Building is on-going. 3.0 Technical Concerns: 3a Schedule Review: 3a.19 Tovey Shultz' 3-week look-ahead schedule was N/A Info presented and reviewed during the course of the meeting. 3a.17a TSCI has made some preliminary revisions to its 07/16/04 TSCI schedule to reflect the re-sequencing of work and still has to incorporate the work related to the new storm drain to arrive at a revised project completion date. Revised SCE drawings related to the storm drain work are scheduled to be complete by next Friday, 07/09/04. SCE revised drawings were received on 7/9 and added work is being priced. (07115104) Page 1 of 3 VAN 1 R IROGRESS MEETING MINUTES Meeting#: 19 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 19 3b Submittal Status Review: 3b.19 90 submittals (including resubmittals) have been 07/21/04 FSY received to date. 21 submittals remain outstanding. Of those twenty one, fourteen have been outstanding in excess of two weeks. 3c Request For Information Status Review: 3c.19 172 RFI's (including revisions) have been submitted 07/19/04 FSY to date. 13 RFI's are outstanding. Of those 13, 9 have been outstanding in excess of two weeks and 1 has been outstanding for 71 da s. 3d Field Clarification Status Review: 3d.19 No new field clarifications have been issued. N/A Info 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order No. 1, incorporating COR Nos. N/A Info 3e.1.17 17 and 19 and Change Order No. 2, incorporating COR Nos. 5 and 8 have been executed by the City. 3e.2 Proposed Change Orders 3e.2.17 Thirty seven potential change requests have 07/14/04 VCM been identified. Of those, 19 have been submitted. 4 of the change requests have been incorporated in Change Orders. 6 of the 16 have been negotiated with Campbell Certified and will be resubmitted. 3 have been negotiated with Turnkey and will be incorporated into a change order. 4 of the COR's have been voided. 3f Payment Status Review: 3f.19 TSCI Payment Request No. 4 has been 08/08/04 City of forwarded to the City of Temecula for Temecula processing and payment. 3g Notice Of Non Conformance Status: 3g.17 There is one outstanding correction notice 07/05/04 FSY related to the approval of plan revisions. Page 2 of 3 VANIR F 503 VANIR VROGRESS MEETING MINUTES• Meeting#: 19 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 19 3h As Built Status Review: 3h.19 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. 3i Safety Items: 309 Weekly Foreman's Toolbox Safety Meetings are N/A Info held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/Inspection: 4.19 Kleinfelder has been on site this week to N/A Info erform welding and masonry inspection. 5.0 New Business: 5f.4b Resolution of the Encroachment by the N/A Info Pottery Shop. L. Campbell has been visiting Mr. Green on a daily basis. Issues that Green had with the City of Temecula letter have been resolved. Campbell showed Greene the approximate new property line yesterday and Green's concerns appear to have been satisfied. Green to advise when he wants assistance in moving materials. (7115104) 5g.9 Revised Grading Plan: The revised grading plan was 07/09/04 SCE received Tuesday, 05/25/04, and is being priced. (05/27/04). A meeting held with SCE, Turnkey, and TSCI following the meeting resulted in SCE to prepare new work order with an expected date of receipt of 07108104. 06117104 5g.19 Reconciliation of Changes to Building Dept. N/A Info Approved Plans: Dean Lee turned in 4 sets of stamped plans and narrative following the meeting. This issue should be resolved. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 3 of 3 VANIR F 503 VANIR 0 0 PROGRESS MEETING MINUTES Meeting#: 18 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: July 8, 2004 Location: City of Temecula Distribution: Attendees Project Office Owner: David McBride File# 15.13 Time: 10:00 a.m. Enclosure: 3-Week Look-Ahead Schedule Attendees: David McBride, City of Kevin Terry,Tovey Ed Deleeuw,Tovey Shultz Temecula DPW Shultz Construction (TSCI) Construction (TSCI) Larry Campbell,Vanir Construction Mgmt(VCM) Meeting # Item # Description Due Action 18 1.0 Approval Of Previous Meeting Minutes: 1.18 There are no exceptions to the minutes of N/A Info Meeting No. 17. 2.0 Construction Progress Update: 2.18 During the past week, concrete was placed for N/A Info footings. . Forms were stripped and materials removed from the site. Erection of structural steel began on Friday, 7/2, and continued on Tuesday, 7/6. Due to an elevation issue, work on welding columns has ceased until the issue is resolved. Frahm continued work in the Mercantile Bldg following the holiday weekend and began laying out retaining walls that are scheduled to begin tomorrow. 3.0 Technical Concerns: 3a Schedule Review: 3a.18 Tovey Shultz' 3-week look-ahead schedule was N/A Info presented and reviewed during the course of the meeting. 3a.17a TSCI has made some preliminary revisions to its 07/16/04 TSCI schedule to reflect the re-sequencing of work and still has to incorporate the work related to the new storm drain to arrive at a revised project completion date. Revised SCE drawings related to the storm drain work are scheduled to be complete by next Friday, 07/09/04. 3b.18 83 submittals (including resubmittals) have been 07/14/04 FSY received to date. 13 submittals remain outstanding. Of those thirteen, eight have been outstanding in excess of two weeks. Page 1 of 3 VAN 1 R •OGRESS MEETING MINUTE• Meeting#: 18 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 18 3c Request For Information Status Review: 3c.18 168 RFI's (including revisions) have been submitted . 07/14/04 FSY to date. 18 RFI's are outstanding. Of those 18, 7 have been outstanding in excess of two weeks and 1 has been outstanding for 68 da s. 3d Field Clarification Status Review: 3d.18 No new field clarifications have been issued. N/A Info 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order No. 1, incorporating COR Nos. N/A Info 3e.1.17 17 and 19 and Change Order No. 2, incorporating COR Nos. 5 and 8 have been executed by the City. 3e.2 Proposed Change Orders 3e.2.17 Thirty seven potential change requests have 07/14/04 VCM been identified. Of those, 19 have been submitted. 4 of the change requests have been incorporated in Change Orders. 6 of the 16 have been negotiated with Campbell Certified and will be resubmitted. 3 have been negotiated with Turnkey and will be incorporated into a change order. 4 of the COR's have been voided. An RFP will be issued early next week for the 07/23/04 TSCI deletion of the ticket booth, storage closet, and 3e.2.17.a lighting from the Mercantile Building and the addition of sewer, water, and gas stub-outs. (RFP No. 8 was issued yesterday,0710704. 3f Payment Status Review: 3f.18 TSCI Payment Request No. 4 was forwarded 08/08/04 City of to the City of Temecula for processing and Temecula payment today. 3g Notice Of Non Conformance Status: 3g.17 There is one outstanding correction notice 07/05/04 FSY related to the approval of plan revisions. 3h As Built Status Review: 3h.17 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. Page 2 of 3 VANIR F 503 VAN I R •PROGRESS MEETING MINUTE Meeting#: 18 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 18 3i Safety Items: 308 Weekly Foreman's Toolbox Safety Meetings are N/A Info held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/inspection: 4.18 Kleinfelder is scheduled for welding and As Noted VCM masonry inspection Monday, 07/12/04. 5.0 New Business: 5f.4b Resolution of the Encroachment by the N/A Info Pottery Shop. D. McBride and L. Campbell met with Mr. Green following the meeting. Greene advised that we will be able to start moving materials next week. L. Campbell will follow up with Greene on a daily basis. (07/08/04) 5g.9 Revised Grading Plan: The revised grading plan was 07/09/04 SCE received Tuesday, 05/25/04, and is being priced. (05/27/04). A meeting held with SCE, Turnkey, and TSCI following the meeting resulted in SCE to prepare new work order with an ex ecled date of receipt of 07108104. 08/17104 5g.18 Reconciliation of Changes to Building Dept. 07/09/04 FSY Approved Plans: Dean Lee met with the Plan Check Section on Tuesday, 07/07, and was informed that a narrative is required to be submitted with the revised drawings. Lee was led to believe that no plan check is required. Lee is scheduled to submit the narrative tomorrow, 07/09/04. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, _ Signature Name: Larry E. Campbell _ Title: Project Manager Page 3 of 3 VANIR F 503 VANIR 0 PROGRESS MEETING MINUTES Meeting#: 17 Owner: City of Temecula Project Old Town Temecula Community Theater Date: July 1, 2004 Location: City of Temecula Distribution: Attendees Project Office Owner: David McBride File# 15.13 Time: 10:00 a.m. Enclosure: 3-Week Look-Ahead Schedule Attendees: David McBride, City of Kevin Terry,Tovey Ed Deleeuw,Tovey Shultz Temecula DPW Shultz Construction (TSCI) Construction (TSCI) Larry Campbell,Vanir Dean Lee, FSY Architects Construction Mgmt(VCM) Meeting # Item # Description Due Action 17 1.0 Approval Of Previous Meeting Minutes: 1.17 There are no exceptions to the minutes of N/A Info Meeting No. 16. 2.0 Construction Progress Update: 2.17 Work over the past week has been directed N/A Info toward the placement of concrete for footings for the Scene Shop, Classroom Building, Dance Studio, Restroom and Concession Buildings as well as the walkway and property wall on the east side of the Mercantile Building. Erection of structural steel, scheduled for today, was postponed until tomorrow by Campbell Certified. Work today is concentrated on stripping of forms and grading of access for steel delivery. 3.0 Technical Concerns: 3a Schedule Review: 3a.17 Tovey Shultz' 3-week look-ahead schedule was N/A Info presented and reviewed during the course of the meeting. 3a.17a TSCI has made some preliminary revisions to its 07/16/04 TSCI schedule to reflect the re-sequencing of work and still has to incorporate the work related to the new storm drain to arrive at a revised project completion date. Revised SCE drawings related to the storm drain work are scheduled to be complete by next Friday, 07/09/04. Page 7 of 4 VANIR PROGRESS MEETING MINUTE Meeting#: 17 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # item # Description Due Action 17 315 Submittal Status Review: 3b.17 83 submittals (including resubmittals) have been 07/07/04 FSY received to date. 15 submittals remain outstanding. Of those fifteen, seven have been outstanding in excess of two weeks and three have been submitted within the last three da s. 3c Request For Information Status Review: 3c.17 159 RFI's (including revisions) have been submitted 07/07/04 FSY to date. 15 RFI's are outstanding. Of those 15, 6 have been outstanding in excess of two weeks. 3d Field Clarification Status Review: 3d.17 No new field clarifications have been issued. N/A Info 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order No. 1, incorporating COR Nos. N/A Info 17 and 19 and Change Order No. 2, 3e.1.17 incorporating COR Nos. 5 and 8 have been executed by the City. 3e.2 Proposed Change Orders 07/07/04 VCM 3e.2.17 Thirty six potential change requests have been identified. Of those, 19 have been submitted. 4 of the change requests have been incorporated in Change Orders. 6 of the 16 have been negotiated with Campbell Certified and will be resubmitted. 3 have been negotiated with Turnkey and will be incorporated into a change order. 2 of the COR's will be voided and two are expected to be no cost changes. An RFP will be issued early next week for the 07/06/04 VCM deletion of the ticket booth, storage closet, and 3e.2.17.a lighting from the Mercantile Building and the addition of sewer, water, and gas stub-outs. Page 2 of 4 VANIR F 503 VANIR PROGRESS MEETING MINUTES Meeting#: 17 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 17 3f Payment Status Review: 3f.14 The draft of payment request No. 4 was 07/08/04 TSCI reviewed prior to the meeting. It was noted that all outstanding certified payrolls (through the month of May) must be received prior to processing the formal payment request. 3g Notice Of Non Conformance Status: 3g.17 There is one outstanding correction notice 07/05/04 FSY related to the approval of plan revisions. 3h As Built Status Review: 3h.17 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. 3i Safety Items: 3i.17 Weekly Foreman's Toolbox Safety Meetings are N/A Info held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/Inspection: 4.17 Kleinfelder is scheduled for welding inspection As Noted VCM tomorrow, 07/02/04 and masonry inspection beginning Wednesday, 07/07/04. 5.0 New Business: 5f.4b Resolution of the Encroachment by the N/A Info Pottery Shop. D. McBride and L. Campbell met with Mr. Green following the meeting. Greene advised that we will be able to start moving materials late next week. (07101/04) 5g.9 Revised Grading Plan: The revised grading plan was 07/08/04 SCE received Tuesday, 05/25/04, and is being priced. (05/27/04). A meeting held with SCE, Turnkey, and TSCI following the meeting resulted in SCE to prepare new work order with an ex ected date of receipt of 07108104. 06117104 5g.12 Reconciliation of Changes to Building Dept. 07/06/04 FSY Approved Plans: P. Donaldson asked when changes between the Building Department approved plans and the bid set will be reconciled. FSY has committed to a completion date of 06/20/04. D. Lee will submit revised architectural and structural drawings to the Building Department on Tuesday, 07/06/04. Page 3 of 4 VANIR F 503 VANIR PROGRESS MEETING MINUTE• Meeting#: 17 Owner: City of Temecula Project: Old Town Temecula Community Theater These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 4 of 4 VANIR F 503 VANIR • PROGRESS MEETING MINUTES Meeting #: 16 Owner: o ofTeme`cula Project: Old Town Temecula Community Theater Date: June 24, 2004 Location: City of Temecula Distribution: Attendees Project Office Owner: David McBride File# 15.6 Time: 10:00 a.m. Enclosure: 3-Week Look-Ahead Schedule Attendees: David McBride, City of Kevin Terry,Tovey Ed Deleeuw,Tovey Shultz Temecula DPW Shultz Construction (TSCI) Construction (TSCI) Larry Campbell,Vanir Construction Mgmt(VCM) Meeting # Item # Description Due Action 16 1.0 Approval Of Previous Meeting Minutes: 1.16 There are no exceptions to the minutes of N/A Info Meeting No. 15. 2.0 Construction Progress Update: 2.16 During the past week, work has concentrated on N/A Info the excavation and forming of footings. Installation of reinforcing steel began Tuesday and is continuing today. Removal of plaster and grout from the interior of the Mercantile Building is continuing. 3.0 Technical Concerns: 3a Schedule Review: 3a.16 Tovey Shultz' 3-week look-ahead schedule was N/A Info presented and reviewed during the course of the meeting. 3a.14a TSCI advised that the project is approximately 6 06/30/04 TSCI weeks behind schedule based upon scheduled installation of structural steel. TSCI to evaluate impact of design changes on structural steel in conjunction with the impact of the new storm drain to determine potential concurrencies. TSCI is still working with Campbell Certified to derive delays attributable to design revisions. (6/17/04) Following the meeting, TSCI advised that Campbell Certified has developed a revised schedule for erection of structural steel that would eliminate extension of the schedule. This revision is being evaluated to assure that a safe work environment will be maintained. TSCI to advise. (6/24/04) Page 1 of 4 VANIR PROGRESS MEETING MINUTES Meeting#: 16 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 16 3b Submittal Status Review: 3b.16 79 submittals (including resubmittals) have been 06/28/04 FSY received to date. 17 submittals remain outstanding. Of those seventeen, ten have been outstanding in excess of two weeks and seven have been submitted within the last three days. 3c Request For Information Status Review: 3c.16 152 RFI's (including revisions) have been submitted 06/28/04 FSY to date. 11 RFI's are outstanding. Of those 11, 6 have been outstanding in excess of two weeks. 3d Field Clarification Status Review: 3d.16 No new field clarifications have been issued. N/A Info 3e Change Order/Proposed Change Order Status: 3e.1 Change Orders Change Order No. 1, incorporating COR Nos. 06/30/04 City of 17 and 19 has been executed by the City. Temecula 3e.1.16 Change Order No. 2, incorporating COR Nos. 5 and 8 has been signed by TSCI and returned to the City for execution. 3e.2 Proposed Change Orders 3e.2.16 Thirty three potential change requests have 06/30/04 TSCINCM been identified. Of those, 21 have been submitted. 4 of the change requests have been incorporated in Change Orders. 6 of the 16 have been negotiated with Campbell Certified and will be resubmitted. 2 have been negotiated with Turnkey and, although resubmitted, the justification for a composite labor rate is outstanding. Of the remaining 9 submitted CORs, 3 are Campbell, 3 are Turnkey and 1 was submitted during the course of the meeting. 3f Payment Status Review: 3f.14 Payment Request No. 3 was forwarded to the 07/07/04 City of City for payment June 7, 2004. Temecula 3g Notice Of Non Conformance Status: 3g.16 There are no outstanding non-conformance N/A Info notices at this date. Page 2 of 4 VANIR F 503 VAN 1 R •OGRESS MEETING MINUTES• Meeting#: 16 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 16 3h As Built Status Review: 3h.16 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. 3i Safety Items: 306 Weekly Foreman's Toolbox Safety Meetings are N/A Info held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/Inspection: 4.16 Kleinfelder is scheduled for rebar inspection As Noted VCM on Friday, concrete inspection on Tuesday, and, tentatively, welding inspection beginning Tuesday, 7/6. 6.0 New Business: 5f.4b Resolution of the Encroachment by the N/A Info Pottery Shop. D. McBride and L. Campbell met with Mr. Green following the meeting. Greene advised that we will be able to start moving materials late next week. (06/24104) 5g.6 Potential Delay Claim by Campbell Certified: N/A Closed This item is discussed in Item 3a.14a, above and will be deleted fromfuture meeting minutes. 06117104 5g.9 Revised Grading Plan: The revised grading plan was 07/08/04 SCE received Tuesday, 05/25/04, and is being priced. (05/27/04). A meeting held with SCE, Turnkey, and TSCI following the meeting resulted in SCE to prepare new work order with an expected date of receipt of 07108104. 06117104 5g.12 Reconciliation of Changes to Building Dept. 06/28/04 VCM Approved Plans: P. Donaldson asked when changes between the Building Department approved plans and the bid set will be reconciled. FSY has committed to a completion date of 06/20/04. FSY advised that structural revisions will be forwarded tomorrow with the remaining changes to be submitted by the agreed upon date. (06110/04) FSY advised that drawings will be received Monday,06/21/04. Clouded drawings were received Tuesday,06122104. L. Campbell will meet with A Donaldson to determine the best means to get the clouded drawings incorporated Page 3 of 4 VANIR F 503 VAN 1 R PROGRESS MEETING MINUTES• Meeting#: 16 Owner: City of Temecula Project: Old Town Temecula Community Theater These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 4 of VANIR F 503 VANIR • PROGRESS MEETING MINUTES Meeting#: 15 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: June 17, 2004 Location: City of Temecula Distribution: Attendees Project Office Owner: David McBride File# 15.13 Time: 10:00 a.m. Enclosure: 3-Week Look-Ahead Schedule Attendees: David McBride, City of Dean Lee, FSY Architects Kevin Terry,Tovey Temecula DPW Shultz Construction(TSCI) Ed Deleeuw,Tovey Shultz Larry Campbell,Vanir Construction (TSCI) Construction Mgmt(VCM) Meeting # Item # Description Due Action 15 1.0 Approval Of Previous Meeting'Minutes: 1.15 The minutes of Meeting No. 14 are corrected to N/A Info reflect the attendance of Dean Lee, FSY Architects. 2.0 Construction Progress Update: 2.15 During the past week, underground plumbing N/A Info was relocated from under footings or sleeved where relocation was impractical. Underground waste and vent lines were installed at the Concession and Restroom Buildings and are presently being backfilled. Layout and excavation of footings is in progress. 3.0 Technical Concerns: 3a Schedule Review: 3a.15 Tovey S hultz' 3-week I ook-ahead schedule was N/A Info presented and reviewed during the course of the meeting. 3a.14a TSCI advised that the project is approximately 6 06/25/04 TSCI weeks behind schedule based upon scheduled installation of structural steel. TSCI to evaluate impact of design changes on structural steel in conjunction with the impact of the new storm drain to determine potential concurrencies. ( TSCI is still working with Campbell Certified to derive delays attributable to design revisions.)(6/17/04 3b Submittal Status Review: 31b. 55 72 submittals (including resubmittals)_have been 06/23/04 FSY received--to---date-43--submittats—remain— — outstanding. Of those thirteen, eight have been outstanding in excess of two weeks. TSCI noted that the submittal for waterproofing is dependent upon the response to RFI 83 which has been outstanding since 4/28/04. Page i of 3 VANIR PROGRESS MEETING MINUTES• Meeting#: 15 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 15 3c Request For Information Status Review: 3c. 55 139 RFI's (including revisions) have been submitted 06/23/04 FSY to date. 9 RFI's are outstanding. Of those 9, 5 have been outstanding in excess of two weeks. 3d Field Clarification Status Review: 3d.15 No new field clarifications have been issued. N/A Info 3e.1 Change Order/Proposed Change Order Status: _ . 3e.15 Thirty two potential change requests have 06/25/04 TSCINCM been identified of which, 16 have been submitted. Four of the change requests have been incorporated in Change Orders. 6 of the 16 have been negotiated with Campbell Certified and will be resubmitted. 2 have been negotiated with Turnkey and, although resubmitted, the justification for a composite labor rate is outstanding. One new change request from Campbell was submitted during the course of the meeting. 3f Payment Status Review: 3f.14 Payment Request No. 3 was forwarded to the 07/07/04 City of City for payment June 7, 2004. Temecula 3g Notice Of Non Conformance Status: 3g.15 There are no outstanding non-conformance N/A Info notices at this date. 3h As Built Status Review: 3h.15 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. 3i Safety Items: 305 Weekly Foreman's Toolbox Safety Meetings are N/A Info held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/inspection: 4.15 Kleinfelder is scheduled for compaction testing As Noted VCM for plumbing trench later today and footing ns ection Monday. 5;0 New Business: 5f.4b Resolution of the Encroachment by the 06/ 77/04 VCM Pottery Shop. L. Campbell will meet with Mr. Green following the meeting to determine whether he has made a decision as to where to move materials. (06/17/04) Page 2 of 3 VANIR F 503 VANIR PROGRESS MEETING MINUTES• Meeting#: 15 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 14 5g.6 Potential Delay Claim by Campbell Certified: N/A Closed This item is discussed in Item 3a.14a, above and will be deleted from future meeting minutes. 06117104 5g.9 Revised Grading Plan: The revised grading plan was 07/08/04 SCE received Tuesday, 05/25104, and is being priced. (05/27104). A meeting held with SCE, Turnkey, and TSCI following the meeting resulted in SCE to prepare new work order with an expected date of receipt of 07108104. 06117/04 5g.12 Reconciliation of Changes to Building Dept. 06/21/04 FSY Approved Plans: P. Donaldson asked when changes between the Building Department approved plans and the bid set will be reconciled. FSY has committed to a completion date of 06/20/04. FSY advised that structural revisions will be forwarded tomorrow with the remaining changes to be submitted by the agreed upon date. (06/10/04) FSY advised that drawings will be received Monday,06121104. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager IPage 3 of 3 VANIR F 503 w - VANIR • PROGRESS MEETING MINUTES Meeting#: 14 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: June 10, 2004 Location: City of Temecula Distribution: Attendees Project Office Owner: David McBride File# 15.6 Time: 10:00 a.m. Enclosure: 3-Week Look-Ahead Schedule Attendees: David McBride, City of Paul Donaldson, City of Kevin Terry, Tovey Temecula DPW Temecula, Bldg&Safety Shultz Construction (TSCI) Ed Deleeuw, Tovey Larry Campbell, Vanir Shultz Construction (TSCI) Construction Mgmt(vcM) Meeting # Item # Description Due Action 14 1.0 Approval Of Previous Meeting Minutes: 1.14 No exceptions were taken to the minutes of N/A Info Meeting No. 13. 2.0 Construction Progress Update: 2.14 Efforts during the past week have been N/A Info concentrated on installation of underground plumbing lines. 3.0 Technical Concerns: 3a Schedule Review: 3a.14 Tovey Shultz' 3-week look ahead schedule was N/A Info presented and reviewed during the course of the meeting. 3a.14a TSCI advised that the project is approximately 6 06/14/04 TSCI weeks behind schedule based upon scheduled installation of structural steel. TSCI to evaluate impact of design changes on structural steel in conjunction with the impact of the new storm drain to determine potential concurrencies. 3b Submittal Status Review: 3b.14 66 submittals (including resubmittals) have been 06/14/04 FSY received to date. Currently, 8 submittals remain outstanding. Of those eight, three have been outstanding in excess of two weeks. 3c Request For Information Status Review: 3c.14 131 RFI's (Including revisions)have been submitted 06/14/04 FSY to date. Currently, 9 RFI's are outstanding. Of those 9, 5 have been outstanding in excess of two weeks. Page 1 of 3 VAN 1 R •ROGRESS MEETING MINUTES Meeting#: 14 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 14 3d Field Clarification Status Review: 3d.14 No new field clarifications have been issued. N/A Info 3e.1 Change Order/Proposed Change Order Status: 3e.14 Twenty nine potential change requests have 06/10/04 DPW been identified of which, 16 have been submitted. COR Nos. 17 and 19 have been incorporated into Change Order No. 1. 6 of the 15 have been negotiated with Campbell Certified and will be resubmitted. DPW approved the price for re-pointing of brick at the Mercantile Bldg. during the course of the meeting and will prepare a change order for this work. 3f Payment Status Review: 3f.14 Payment Request No. 3 was forwarded to the 07/07/04 City of City for payment June 7, 2004. Temecula 3g Notice Of Non Conformance Status: 3g.14 There is one outstanding non-conformance 06/11/04 TSCI notice related to underground plumbing. Corrective action is underway and re- inspection is scheduled for tomorrow. 3h As Built Status Review: 3h.14 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. 3i Safety Items: 304 Weekly Foreman's Toolbox Safety Meetings are N/A Info held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/Inspection: 4.14 Kleinfelder is scheduled for compaction testing N/A Info for plumbing trench backfill tomorrow. 5.0 New Business: 5f.4b Resolution of the Encroachment by the 06/10/04 DPWNCM Pottery Shop. D. McBride w and L. Campbell will meet with Mr. Green following the meeting to determine whether he has made a decision as to where to move materials. (06110/04) Page 2 of 3 VANIR F 503 VAN 1 R •PROGRESS MEETING MINUTES Meeting#: 14 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 14 5g.6 Potential Delay Claim by Campbell Certified: N/A Info Alleged delays are identified in submitted CORs. 5g.9 Revised Grading Plan: The revised grading plan was 06/09/04 TSCI received Tuesday,05125104,and is being priced.(05127104) 5g.12 Reconciliation of Changes to Building Dept. 06/20/04 FSY Approved Plans: P. Donaldson asked when changes between the Building Department approved plans and the bid set will be reconciled. FSY has committed to a completion date of 06/20104. FSY advised that structural revisions will be forwarded tomorrow with the remaining changes to be submitted by the agreed upon date. 06/10/04 These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 3 of 3 VANIR F 503 VANIR PROGRESS MEETING MINUTES Meeting#: 13 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: June 3, 2004 Location: City of Temecula Distribution: Attendees Project Office Owner: David McBride File# 15.6 Time: 10:00 a.m. Enclosure: None Attendees: Steve Tovey, Tovey Kevin Terry, Tovey Ed Deleeuw, Tovey Shultz Shultz Construction (Tsci) Shultz Construction (Tsci) Construction (TSCi) Larry Campbell, Vanir Construction Mgmt(vcm) Meeting # Item # Description Due Action 13 1.0 Approval Of Previous Meeting Minutes: 1.13 No exceptions were taken to the minutes of N/A Info Meeting No. 12. 2.0 Construction Progress Update: 2.13 Efforts during the past week have been N/A Info concentrated on backfill of electrical trenches and excavation for and installation of underground plumbing lines. 3.0 Technical Concerns: 3a Schedule Review: 3a.2b The base line schedule was approved 05/05/04. N/A Complete 3a.13 Tovey Shultz' 3-week look ahead schedule was N/A Info presented and reviewed during the course of the meeting. 3b Submittal Status Review: 3b.13 63 submittals (including resubmittals)have been 06/07/04 FSY received to date. Currently, 7 submittals remain outstanding. Of those seven, four have been outstanding in excess of two weeks. 3c Request For Information Status Review: 3c.13 121 RFI's (including revisions)have been submitted 06/07/04 FSY to date. Currently, 9 RFI's are outstanding. Of those 9, 5 have been outstanding in excess of two weeks. 3d Field Clarification Status Review: 3d.13 No new field clarifications have been issued. N/A Info Page 1 of 3 VAN 1 R •ROGRESS MEETING MINUTES Meeting#: 13 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 13 3e.1 Change Order/Proposed Change Order Status: 3e.13 Twenty eight potential change requests have 06/09/04 TSCI been identified of which, 15 have been submitted. COR Nos. 17 and 19 have been incorporated into Change Order No. 1. 6 of the 15 have been negotiated with Campbell Certified and will be resubmitted. 3f Payment Status Review: 3f.13 Payment Request No. 3 was submitted during 06/04/04 VCMI the course of the meeting. The payment request will be reviewed and, if correct, forwarded to the City for payment. 3g Notice Of Non Conformance Status: 3g.13 There are no outstanding non-conformance N/A Info notices. 3h As Built Status Review: 3h.13 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. 3i Safety Items: 303 Weekly Foreman's Toolbox Safety Meetings are N/A Info held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/Inspection: 4.13 Kleinfelder performed compaction tests for N/A Info electrical trench backfill yesterday as required. 5.0 New Business: 5f.4b Resolution of the Encroachment by the 06/03/04 TSCl/VCM Pottery Shop. E. Deleeuw and L. Campbell met with Mr. Green yesterday to determine whether he has determined where to move materials and advise that TSCI will provide labor to assist. Another meeting will be held later today as a follow up. (6I3/04) 5g.6 Potential Delay Claim by Campbell Certified: 05/27/04 VCM/FSY Alleged delays are identified in submitted CORs. 5g.9 Revised Grading Plan: The revised grading plan was 06/09/04 TSCI received Tuesday,05125104,and is being priced.(05127104) Page 2 of 3 VANIR F 503 VAN 1 R •ROGRESS MEETING MINUTES• Meeting#: 13 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 5g.12 Reconciliation of Changes to Building Dept. 06/20/04 FSY Approved Plans: P. Donaldson asked when changes between the Building Department approved plans and the bid set will be reconciled. FSY has committed to a completion date of 06/20/04. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. _ Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 3 of 3 VANIR F 503 VANIR PROGRESS MEETING MINUTES Meeting #: 12 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: May 27, 2004 Location: City of Temecula Distribution: Attendees Project Office Owner: David McBride File# 15.13 Time: 10:00 a.m. Enclosure: None Attendees: Paul Donaldson Kevin Terry, Tovey Ed Deleeuw, Tovey Shultz Bldg. & Safety Shultz Construction (Tscl) Construction (Tsci) Larry Campbell, Vanir Construction Mgmt(vcM) Meeting # Item # Description Due Action 12 1.0 Approval Of Previous Meeting Minutes: 1.12 No exceptions were taken to the minutes of N/A Info Meeting No. 11. 2.0 Construction Progress Update: 2.12 Efforts during the past week have been N/A Info concentrated on installation of underground electrical and backfill of electrical trenches. The remaining electrical trenches are scheduled to be slurried this afternoon and backfilled tomorrow. 3.0 Technical Concerns: 3a Schedule Review: 3a.2b The base line schedule was approved 05/05/04. N/A Complete 3a.12 Tovey Shultz' 3-week look ahead schedule was N/A Info presented and reviewed during the course of the meeting. 3b Submittal Status Review: 3b.12 61 submittals (including resubmittals) have been 06/02/04 FSY received to date. Currently, 10 submittals remain outstanding. Of those ten, four have been outstanding in excess of two weeks. 3c Request For Information Status Review: 3c.11 117 RFI's have been submitted to date. 06/02/04 FSY Currently, 10 RFI's are outstanding. Of those 10, S have been outstanding in excess of two weeks. Page 1 of 3 VANIR • PROGRESS MEETING MINUTES Meeting #: 12 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 12 3d Field Clarification Status Review: 3d.12 No new field clarifications have been issued. N/A Info 3e.1 Change Order/Proposed Change Order Status: 3e.12 Twenty eight potential change requests have 06/09/04 TSCl/VCM been identified of which, 15 have been submitted. COR Nos. 17 and 19 have been incorporated into Change Order No. 1. 6 of the 15 have been negotiated with Campbell Certified and will be resubmitted. 4 were submitted during the course of the meeting. 3f Payment Status Review: 3f.12 A draft of Payment Request No. 3 was 06/02/04 TSCI reviewed following the meeting. TSCI to submit corrected payment request for processing. 3g Notice Of Non Conformance Status: 3g 12 There are no outstanding non-conformance N/A Info notices. 3h As Built Status Review: 3h.12 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. 3i Safety Items: 3i.12 Weekly Foreman's Toolbox Safety Meetings are N/A Info held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/Inspection: 4.12 Kleinfelder is scheduled for compaction tests N/A Info for electrical and plumbing trench backfill next week as required. 5.0 New Business: 5f.4b Resolution of the Encroachment by the 06/03/04 TSCl/VCM Pottery Shop. E. Deleeuw and L. Campbell met with Mr. Green yesterday to determine whether he has determined where to move materials and advise that TSCI will provide labor to assist. Another meeting will be held next week as a follow up. Page 2 of 3 VANIR F 503 VANIR • PROGRESS MEETING MINUTES Meeting #: 12 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 12 5g.6 Potential Delay Claim by Campbell Certified: 05/27/04 VCM/FSY Alleged delays are identified in submitted CORs. 5g.9 Revised Grading Plan: The finalized plan is 06/09/04 TSCI expected early next week. There was discussion regarding the potential impact associated with the storm drain work. TSCI will contact Builders Power to investigate the possibility of providing temporary electrical feeds to the Antique Faire and the Pottery Yard. (05/20/04). The revised grading plan was received Tuesday, 05125104,and is being priced. 05127104 5g.12 Reconciliation of Changes to Building Dept. 06/20/04 FSY Approved Plans: P. Donaldson asked when changes between the Building Department approved plans and the bid set will be reconciled. FSY has committed to a completion date of 06/20/04. Donaldson asked if the structural portion might be completed earlier. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 3 of 3 VANIR F 503 Message • • Page 1 of 1 Larry Campbell From: David McBride [David.McBride@cityoftemecula.org] Sent: Friday, May 21, 2004 9:30 AM To: Larry Campbell Subject: RE: Weekly Progress Meeting #11 Larry: Item 3e.11: note english error"will formalized"to will be formalized. Item 5g.6: : reference to 3e.8 (3e.11 -does not exist?). Item 5g.11: Rewrite to state that that (one) seat wall at the theater entrance only and that it is was not priced and not required as part of the bid. No other comments. Regards, David -----Original Message----- From: Larry Campbell [mailto:Larry.Campbell@Vanir.com] Sent: Friday, May 21, 2004 7:11 AM To: David McBride; 'Dave Anderson'; 'Dean Lee'; Paul Donaldson; 'Kevin Terry'; Ed Deleeuw (Ed Deleeuw@toveysh u Itz.com) Cc: ayanez@fsyarchitects.com Subject: Weekly Progress Meeting #11 Gentlemen: Attached for your use and information. Please call me if there are comments or corrections. 5/21/2004 VANIR 0 PROGRESS MEETING MINUTES Meeting #: 11 ............ ............. ..... Owner: City_of_Temecula---------—--—--------------- Project: Old Town Temecula Community Theater Date: May 20, 2004 Location: City of Temecula Distribution: Attendees Project Office Owner: David McBride File # 15.13 Time: 09:00 a.m. Enclosure: None David McBride Steve Tovey, Tovey Kevin Terry, Tovey Attendees: Dept. Public Works (DPW) Shultz Construction (TSCI) Shultz Construction (TSCI) Ed Deleeuw, Tovey Dean Lee, FSY Architects Larry Campbell, Vanir Shultz Construction (TSCI) (FSY) Construction Mgmt (vcm) Meeting # Item # Description Due Action 11 1.0 Approval Of Previous Meeting Minutes: 1.11 No exceptions were taken to the minutes of N/A Info Meeting No. 10. 2.0 Construction Progress Update: 2.11 Concrete for grade beams and footings was N/A Info placed on Tuesday, 05/18/04. Presently, forms are being stripped and bolts and columns are being cleaned. Underground plumbing and electrical are progressing. 3.0 Technical Concerns: 3a Schedule Review: 3a.21b The base line schedule was approved 05/05/04. N/A Complete 3a.1 1 Tovey Shultz' 3-week look ahead schedule was N/A Info presented and reviewed during the course of the meeting. Following the meeting, a copy of this schedule was provided to Paul Donaldson and Kleinfelder. 3b Submittal Status Review: 3b.1 1 42 submittals have been received to date. 05/22/04 FSY Currently, 9 submittals remain outstanding. Of those nine, five have been outstanding in excess of two weeks. 3c Request For Information Status Review: 3c.1 1 106 RFI's have been submitted to date. 05/22/04 FSY Currently, 7 RFI's are outstanding. None of those 7 has been outstanding in excess of two weeks. Page 1 of 3 VANIR •ROGRESS MEETING MINUTES Meeting #: 11 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 11 3d Field Clarification Status Review: 3d.11 No new field clarifications have been issued. N/A Info 3e.1 Change Order/Proposed Change Order Status: 3e.11 Twenty three potential change requests have 05/27/04 VCM been identified of which, 11 have been submitted. COR Nos. 17 and 19 were verbally approved during the course of the meeting and will formalized in a change order prior to the next meeting. 3f Payment Status Review: 3f.11 Payment Request No. 2 is being processed for 06/04/04 City of payment. Temecula 3g Notice Of Non Conformance Status: 3g 11 Notice of Non Conformance No. 1 for rebar N/A Info issues was issued on Friday, 05/14/04. Those issues have been corrected and were signed off by Paul Donaldson on 05/17/04. 3h As Built Status Review: 3h.1 1 Revisions are being posted on a regular basis N/A Info and are prerequisite to inspections. 3i Safety Items: 3i.11 Weekly Foreman's Toolbox Safety Meetings N/A Info are held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/Inspection: 4.11 Kleinfelder is scheduled for compaction tests N/A Info for electrical and plumbing trench backfill next week as required. Inspection of electrical conduit prior to backfill is the only City ns ection required within the next week. 5.0 New Business: 5f.4b Resolution of the Encroachment by the 06/11/04 VCM/DPW Pottery Shop. D. McBride and L. Campbell met with Mr. Green following the meeting. Mr. Greene agreed to three weeks to move materials. Page 2 of 3 VANIR F 503 VANIR PROGRESS MEETING MINES Meeting #: Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 11 5g.6 Potential Delay Claim by Campbell Certified: 05/27/04 VCM/FSY See Item 3e.8,above.(04129104) 5g.9 Revised Grading Plan: The finalized plan is 05/27/04 TSCI expected early next week. There was discussion regarding the potential impact associated with the storm drain work. TSCI will contact Builders Power to investigate the possibility of providing temporary electrical feeds to the Antique Faire and the Pottery Yard. 05/20/04. 5g.11 Granite Seat Walls: TSCI noted that Sheet N/A Info A2.04 identifies granite seat walls and refers to the Landscaping Plan. No seat walls are shown on the Landscaping drawings. Following discussion, it was determined that the granite seat walls were not priced and can be eliminated. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 3 of 3 VANIR F 503 VANIR PROGRESS MEETING MINUTES Meeting #. ,1.0 Owner: _City of Temecula Project: Old Town Temecula Community Theater Date: May 13, 2004 Location: City of Temecula Distribution: Attendees Project Office Owner: David McBride File# 15.8 Time: 09:00 a.m. Enclosure: None Attendees: David McBride Kevin Terry, Tovey Ed Deleeuw, Tovey Shultz Dept, Public Works (DPW) Shultz Construction (TSCI) Construction (TSCI) Larry Campbell, Vanir Construction Mgmt (vcM) Meeting # Item # Description Due Action 10 1.0 Approval Of Previous Meeting Minutes: 1.10 No exceptions were taken to the minutes of N/A Info Meeting No. 9. 2.0 Construction Progress Update: 2.9 Installation of forms and anchor bolts in grade N/A Info beams continued through the week. Underground electrical and plumbing are in progress. Inspection of reinforcing steel by the Structural Engineer and Deputy Inspector are scheduled today with City inspection scheduled tomorrow. Concrete for grade beams is scheduled for next Tuesday, 05/18/04. 3.0 Technical Concerns: 3a Schedule Review: 3a.2b The base line schedule was approved 05/05/04. N/A Complete 3a.10. Tovey Shultz' 3-week look ahead schedule was N/A Info presented and reviewed during the course of the meeting. Following the meeting, a copy of this schedule was provided to Paul Donaldson and Kleinfelder. Meeting # Item # Description Due Action 09 3b Submittal Status Review: 315.10 40 submittals have been received to date. 05/18/04 FSY Currently, 10 submittals remain outstanding. Of those ten, eight have been outstanding in excess of two weeks. Page 1 of 3 VANIR •PROGRESS MEETING MINUTES Meeting #: 10 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 10 3c Request For Information Status Review: 3c.10 102 RFI's have been submitted to date. 05/18/04 FSY Currently, 15 RFI's are outstanding of which, 6 have been outstanding in excess of two weeks. 3d Field Clarification Status Review: 3d.10 No new field clarifications have been issued. N/A Info 3e.1 Change Order/Proposed Change Order Status: 3e.10 Twenty potential change requests have been 05/20/04 VCM/FSY identified of which, 11 have been submitted. 3f Payment Status Review: 3f.10 TSCI advised receipt of a check for Payment 06/04/04 City of Request No. 1. Payment Request No. 2 is Temecula being processed for payment. 3g Notice Of Non Conformance Status: 3g.10 No Notices of Non Conformance have been N/A Info issued to date. 3h As Built Status Review: 3 h.10 Revisions are being posted on a regular basis. N/A Info 3i Safety Items: 300 Weekly Foreman's Toolbox Safety Meetings N/A Info are held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/Inspection: 4.10 Kleinfelder is presently inspecting grade N/A Info beams and is scheduled next week for concrete. 5.0 New Business: 5f.4b Resolution of the Encroachment by the 05/20/04 DPW Pottery Shop. It is noted that Mr. Greene has made no efforts to vacate the area on the north side. D. McBride will follow up with Mr. Greene. Page 2 of 3 VANIR F 503 VANIR •PROGRESS MEETING MINUTES Meeting #: 10 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 10 5g.6 Potential Delay Claim by Campbell Certified: 05/20/04 VCM/FSY See Item 3e.8,above.(04129104) 5g.9 Revised Grading Plan: TSCI asked the status 05/20/04 City of of the revised grading plan noting that Temecula underground plumbing will begin next week. A copy of the progress print was provided to TSCI on 05110104. The finalized plan is expected early next week. psit3lw) These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 3 of 3 VANIR F 503 VANIR 0 0 PROGRESS MEETING MINUTES Meeting #: 09.,. Owner: City of Temecula Project: Old Town Temecula Community Theater Date: May 6, 2004 Location: City of Temecula Distribution: Attendees Project Office Owner: David McBride File # 15.13 Time: 10:00 a.m. Enclosure: None Attendees: Steve Tovey, Tovey Kevin Terry, Tovey Ed Deleeuw, Tovey Shultz Shultz Construction (Tscl) Shultz Construction (TSCI) Construction (TSCI) Larry Campbell, Vanir Construction Mgmt(vcM) Meeting # Item # Description Due Action 09 1.0 Approval Of Previous Meeting Minutes: 1.9 No exceptions were taken to the minutes of N/A Info Meeting No. 8. 2.0 Construction Progress Update: 2.9 Installation of reinforcing steel for the grade N/A Info beams continued through the week and will continue into next week. Conduit from the SCE transformer pad to the main service and MSA have been installed, inspected, and will be slurried today. Installation of forms and bolt templates for grade beams and footings began yesterday and will continue into next week. 3.0 Technical Concerns: 3a Schedule Review: 3a.2b A preliminary construction schedule was N/A Resolved submitted during the course of the meeting. VCM requested a CD of the schedule for review. CD received 03122104. (03125104) Schedule review comments were provided TSCI on Monday, 03129104. Revised schedule will be submitted by next meeting. TSCI's revised schedule incorporating correction comments was received on Wednesday, 04/07/04. VCM schedule review comments were forwarded to TSCI on 04/13/04. VCM and TSCI will meet on 04/20/04 to resolve outstanding issues (04/15/04) Corrections are being made to the base line schedule as discussed between VCM and TSCI on Tuesday,04/20/04. (04/22/04) The revised schedule was submitted o4/28/04(04129/04) The base line schedule was approved yesterday, 05105104. (05106104) 3a.9. Tovey Shultz' 3-week look ahead schedule was N/A Info presented and reviewed during the course of the meeting. Following the meeting, a copy of this schedule was provided to Paul Donaldson. Page 1 of 3 VANIR •PROGRESS MEETING MINUTES Meeting #: 09 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 09 3b Submittal Status Review: 3b.9 40 submittals have been received to date. 05/10/04 FSY Currently, 9 submittals remain outstanding. Of those nine, two have been outstanding in excess of two weeks. 3c Request For Information Status Review: 3c.9 95 RFI's have been submitted to date. 05/10/04 FSY Currently, 12 RFI's are outstanding with the longest being 9 work days. 3d Field Clarification Status Review: 3d.8 Field Clarification No. 2 reflecting Architect's N/A Info Supplemental Instruction No. 2 for depression of steps in the audience chamber was issued to TSCI 04/26/04. 3e.1 Change Order/Proposed Change Order Status: 3e.9 An additional change request (#18) was 05/13/04 VCM/FSY submitted by TSCI during the course of the meeting for changes from 6" to 8" studs for a plumbing wall. 3f Payment Status Review: 3f.9 Payment Request#2 was forwarded to the 05/06/04 TSCI City of Temecula for payment on 05/04/04. 3g Notice Of Non Conformance Status: 3g 9 No Notices of Non Conformance have been N/A Info issued to date. 3h As Built Status Review: 3h.9 Revisions are being posted on a regular basis. N/A Info 3i Safety Items: 3i.9 Weekly Foreman's Toolbox Safety Meetings N/A Info are held Tuesday mornings. At this time, there are no safety issues unresolved. Page 2 of 3 VANIR F 503 VANIR •ROGRESS MEETING MINUTES Meeting #: 09 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 09 4.0 Testing/Inspection: 4.8 There has been no deputy inspection required N/A Info during the past week. 5.0 New Business: 5f.4b Resolution of the Encroachment by the N/A Resolved Pottery Shop. David McBride advised that Mr.Greene will be vacating the encroachment adjacent to the Children's Museum. The fence between the Merchant Building and Mr.Greene's property will remain. The new fence that is a part of this project will be relocated toward to Merchant Building to allow construction without impacting Mr.Greene's property. (04122/04) It is noted that Mr. Greene has made no efforts to vacate the area on the north side. This will impact any drainage improvements to be made to the subject property. (05106104) 5g.6 Potential Delay Claim by Campbell Certified: 05/10/04 VCM/FSY TSCI provided a copy of a letter received from Campbell Certified dated 04/15/04 wherein Campbell advises that it is being delayed in completing its shop drawings by design changes and the addition of steel. No specific information is provided. Once detailed information is received, a meeting will be scheduled with Campbell, TSCI, and VCM to review and resolve the issue. (04/15104) See Item 3e.8,above.(04129104) 5g.9 Revised Grading Plan: TSCI asked the status 05/13/04 City of of the revised grading plan noting that Temecula underground plumbing will begin next week. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting.If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, ..................................................._. ig ture Name: Larry E. Bmrplbell Title: Project Manager Page 3 of 3 VANIR F 503 VANIR 0 PROGRESS MEETING MINUTES Meeting #: _08 Owner: City of Temecula Project: _Old Town Temecula Community Theater Date: April 29, 2004 Location: City of Temecula Distribution: Attendees Project Office Owner: David McBride File # 15.13 Time: 10:00 a.m. Enclosure: None Kevin Terry, Tovey Ed Deleeuw Tovey Attendees: Shultz Construction (TSCI) Shultz Construction (TSCI) Dean Lee, FSY Architects Larry Campbell, Vanir Construction Mgmt (vCm) Meeting # Item # Description Due Action 08 1.0 Approval Of Previous Meeting Minutes: 1.8 No exceptions were taken to the minutes of NIA Info Meeting No. 7. 2.0 Construction Progress Update: 2.8 Short columns that were expected to be installed N/A Info 04/23/04, with the exception of one, were installed 04/27/04. The remaining column is scheduled for installation Monday, 05/03. Conduit sweeps to the main service and MSA have been installed. Installation of reinforcing steel for grade beams began today and will continue through next week. 3.0 Technical Concerns: 3a Schedule Review: 3a.2b A preliminary construction schedule was 05/06/04 VCM submitted during the course of the meeting. VCM requested a CD of the schedule for review. CD received 03122104. (03125104) Schedule review comments were provided TSCI on Monday, 03129104. Revised schedule will be submitted by next meeting. TSCI's revised schedule incorporating correction comments was received on Wednesday, 04/07/04. VCM schedule review comments were forwarded to TSCI on 04/13/04. VCM and TSCI will meet on 04/20/04 to resolve outstanding issues(04/15/04) Corrections are being made to the base line schedule as discussed between VCM and TSCI on Tuesday,04120/04. (04/22104) The revised schedule was submitted o4128104(04129104) 3a.7. Tovey Shultz' 3-week look ahead schedule was N/A Info presented and reviewed during the course of the meeting. Following the meeting, a copy of this I I schedule was faxed to Paul Donaldson. Page 1 of 3 VANIR •PROGRESS MEETING MINES Meeting #: 08 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 08 3b Submittal Status Review: 3b.8 39 submittals have been received to date. 05/03/04 FSY Currently, 7 submittals remain outstanding. Of those seven, four have been outstanding in excess of two weeks. 3c Request For Information Status Review: 3c.8 83 RFI's have been submitted to date. 05/03/04 FSY Currently, 14 RFI's are outstanding with the longest being 13 work days. 3d Field Clarification Status Review: 3d.8 Field Clarification No. 2 reflecting Architect's N/A Info Supplemental Instruction No. 2 for depression of steps in the audience chamber was issued to TSCI 04/26/04. 3e.1 Change Order/Proposed Change Order Status: 3e.8 Although seventeen potential items of change 05/06/04 VCM/FSY have been identified by TSCI, only eight (8) submittals of proposed changes orders have been received. Six of those reflect requests from Campbell Certified for additional costs resulting from RFI responses. The remaining two reflect costs for owner requested changes for repointing brick at the Mercantile Building. 3f Payment Status Review: 3f.8 A draft of Payment Request#2 was reviewed 05/06/04 TSCI following the meeting. 3g Notice Of Non Conformance Status: 3g 8 No Notices of Non Conformance have been N/A Info issued to date. 3h As Built Status Review: 3 h.8 Revisions are being posted on a regular basis. N/A Info 3i Safety Items: 3i.8 Weekly Foreman's Toolbox Safety Meetings N/A Info are held Tuesday mornings. At this time, there are no safety issues unresolved. Page 2 of 3 VANIR F 503 VANIR PROGRESS MEETING MINUTES Meeting #: 08 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 08 4.0 Testing/Inspection: 4.8 There has been no inspection activity during N/A Info the past week. 5.0 New Business: 5fAb Resolution of the Encroachment by the Pottery N/A Resolved Shop. David McBride advised that Mr. Greene will be vacating the encroachment adjacent to the Children's Museum. The fence between the Merchant Building and Mr. Greene's property will remain. The new fence that is a part of this project will be relocated toward to Merchant Building to allow construction without impacting Mr. Greene's property. (04122104) 5g.6 Potential Delay Claim by Campbell Certified: 05/06/04 VCM/FSY TSCI provided a copy of a letter received from Campbell Certified dated 04/15/04 wherein Campbell advises that it is being delayed in completing its shop drawings by design changes and the addition of steel. No specific information is provided. Once detailed information is received, a meeting will be scheduled with Campbell. TSCI, and VCM to review and resolve the issue. (04/15104) No further information has been received from Campbell as of this date. (04/22/04) See Item 3e.8,above. (04129104) These minutes were prepared from notes taken by the Construction Manager during the course of the meeting.If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, ..._...._---------- Signature Name: Larry E. Campbell Title: Project Manager ------------ Page 3 of 3 VANIR F 503 VANIR PROGRESS MEETING MINUTES Meeting #: 07 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: April 22, 2004 Location: City of Temecula Distribution: Attendees Project Office Owner: David McBride File # 15.6 Time: 10:00 a.m. Enclosure: None Attendees: Steve Tovey, Tovey Kevin Terry, Tovey Ed Deleeuw,Tovey Shultz Shultz Construction (TSCI) Shultz Construction (TSCI) Construction (TSCI) Paul Donaldson, Building Larry Campbell, Vanir Dept. (Bldg) Construction Mgmt (VCM) Meeting # Item # Description Due Action 07 1.0 Approval Of Previous Meeting Minutes: 1.7 No exceptions were taken to the minutes of N/A Info Meeting No. 6. 2.0 Construction Progress Update: 2.7 Short columns are expected to be installed N/A Info beginning tomorrow, 04/23/04. No other construction activities have been achieved this week. 3.0 Technical Concerns: 3a Schedule Review: 3a.2b A preliminary construction schedule was 04/29/04 TSCI submitted during the course of the meeting. VCM requested a CD of the schedule for review. CD received 03122104. (03125104) Schedule review comments were provided TSCI on Monday, 03129104. Revised schedule will be submitted by next meeting. TSCI's revised schedule incorporating correction comments was received on Wednesday, 04/07/04. VCM schedule review comments were forwarded to TSCI on 04/13/04. VCM and TSCI will meet on 04/20/04 to resolve outstanding issues (04/15/04) Corrections are being made to the base line schedule as discussed between VCM and TSCI on Tuesday, 04/20/04. 04122104 3a.7. Tovey Shultz' 3-week look ahead schedule was N/A Info presented and reviewed during the course of the meeting. Following the meeting, copies of this schedule were provided to Paul Donaldson. 3b Submittal Status Review: 3b.7 35 submittals have been received to date. 04/26/04 FSY Currently, 7 submittals remain outstanding. Of those seven, five have been outstanding in excess of two weeks. Page 1 of 3 VANIR •PROGRESS MEETING MINES Meeting #: 07 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 07 3c Request For Information Status Review: 3c.7 64 RFI's have been submitted to date. 04/26/04 FSY Currently, 9 RFI's are outstanding with the longest being 8 work days. 3d Field Clarification Status Review: 3d.7 Field Clarification No. 1 reflecting Architect's N/A Info Supplemental Instruction No. 1 regarding protection of the elevator hydraulic lines was issued to TSCI 04/14/04. 3e.1 Change Order/Proposed Change Order Status: 3e.7 Although seven potential items of change have been identified by TSCI, no formal submittals of proposed changes orders have been received. 3f Payment Status Review: 3f.7 Payment Request #1 was forwarded to the 05/14/04 City of Cit for payment on 04/12/04. 04/15/04 Temecula 3g Notice Of Non Conformance Status: 3g 7 No Notices of Non Conformance have been N/A Info issued to date. 3h As Built Status Review: 3 h.7 Revisions are being posted on a regular basis. N/A Info 3i Safety Items: 3i.7 Weekly Foreman's Toolbox Safety Meetings N/A Info are held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/inspection: 4.7 There has been no inspection activity during N/A Into the past week. 5.0 New Business: 5f.4b Resolution of the Encroachment by the Pottery N/A Resolved Shop. David McBride advised that Mr. Greene will be vacating the encroachment adjacent to the Children's Museum. The fence between the Merchant Building and Mr. Greene's property will remain. The new fence that is a part of this project will be relocated toward to Merchant Building to allow construction without Impacting Mr. Greene's property. (04/22/04) Page 2 of 3 VANIR F 503 VANIR •PROGRESS MEETING MINES Meeting #: 07 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 07 5g.6 Potential Delay Claim by Campbell Certified: 04/22/04 TSCI TSCI provided a copy of a letter received from Campbell Certified dated 04/15/04 wherein Campbell advises that it is being delayed in completing its shop drawings by design changes and the addition of steel. No specific information is provided. Once detailed information is received, a meeting will be scheduled with Campbell, TSCI, and VCM to review and resolve the issue. (04/15/04) No further Information has been received from Campbell as of this date.(04122104) 5g.7 A preconstruction meeting was held yesterday N/A Info involving the Building Inspector (Eric Rodecker) and several of the subcontractors involved in the early stages of the work. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 3 of 3 VANIR F 503 Message • • Page 1 of 1 Larry Campbell From: David McBride [David.McBride@cityoftemecula.org] Sent: Monday, April 12, 2004 9:23 AM To: Larry Campbell Subject: RE: Meeting Minutes Thank you -they were a pleasure to read. -----Original Message----- From: Larry Campbell [mailto:Larry.Campbell@Vanir.com] Sent: Monday, April 12, 2004 9:03 AM To: ayanez@fsyarchitects.com; David McBride; Dean S. Lee; Ed Deleeuw (EdDeleeuw@toveyshultz.com); Kevin Terry; Paul Donaldson; dave.anderson@vanir.com Subject: Meeting Minutes Gentlemen, Please find attached Meeting Minutes for Weekly Progress Meeting #5 held Thursday, 4/8/04 4/12/2004 VANIR 0 0 PROGRESS MEETING MINUTES Meeting #: 06 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: April 15, 2004 Location: City of Temecula Distribution: Attendees Project Office Owner: David McBride File # 15.6 Time: 10:00 a.m. Enclosure: None Attendees: Kevin Terry, Tovey Ed Deleeuw, Tovey Larry Campbell, Vanir Shultz Construction Shultz Construction Construction Mgmt Meeting # Item # Description Due Action 06 1.0 Approval Of Previous Meeting Minutes: 1.6 No exceptions were taken to the minutes of N/A Info Meeting No. 5. 2.0 Construction Progress Update: 2.6 Concrete for column footings was placed on N/A Info Monday, 04/12/04 and forms were stripped and column base plates were leveled on Tuesday, 04/13/04. Shop welding of short columns is scheduled for tomorrow, 04/16/04. It was confirmed that welding inspection has been scheduled. No other construction activities have been achieved this week. 3.0 Technical Concerns: 3a Schedule Review: 3a.2b A preliminary construction schedule was 04/20/04 VCM/TSCI submitted during the course of the meeting. VCM requested a CD of the schedule for review. CD received 03122104. (03125104) Schedule review comments were provided TSCI on Monday, 03129104. Revised schedule will be submitted by next meeting. TSCI's revised schedule incorporating correction comments was received on Wednesday, 04/07/04. VCM schedule review comments were forwarded to TSCI on 04113104. VCM and TSCI will meet on 04t20104 to resolve outstanding issues 04115104 3a.5. Tovey Shultz' 3-week look ahead schedule was N/A Info presented and reviewed during the course of the meeting. 3b Submittal Status Review: 3b.6 35 submittals have been received to date. 04/20/04 FSY Currently, 10 submittals remain outstanding. Of those ten, seven have been outstanding in excess of two weeks. Page 1 of 4 VANIR •PROGRESS MEETING MINUTES Meeting #: 06 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 06 3c Request For Information Status Review: 3c.6 50 RFI's have been submitted to date. 04/19/04 FSY Currently, 4 RFI's are outstanding; all submitted on 04/12/04. 3d Field Clarification Status Review: 3d.6 Field Clarification No. 1 reflecting Architect's N/A Info Supplemental Instruction No. 1 regarding protection of the elevator hydraulic lines was issued to TSCI yesterday, 04/14/04. 3e.1 Change Order/Proposed Change Order Status: 3e.6 Although seven potential items of change have been identified by TSCI, no formal submittals of proposed changes orders have been received. 3f Payment Status Review: 3f.4 TSCI submitted a draft of Payment Request #1 05/14/04 City of that was reviewed following the meeting. Temecula Corrections will be incorporated in the Payment Request to be submitted. TSCI delivered Payment Request No. 1 during the course of the meeting. (04.08.04) Payment Request#1 was forwarded to the City for payment on 04112104. (04115104) 3g Notice Of Non Conformance Status: 3g.6 No Notices of Non Conformance have been N/A Info issued to date. 3h As Built Status Review: 3h.5 An informal review disclosed that RFI revisions N/A Info are being posted on a regular basis. 06 3i Safety Items: 3i.6 Weekly Foreman's Toolbox Safety Meetings N/A N/A are held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/inspection: 4.6 Kleinf elder has confirmed that a welding 04/16/04 Kleinfelder inspector has been assigned to inspect shop welding for columns tomorrow, 04/16/04. Page 2 of 4 VANIR F 503 VANIR •PROGRESS MEETING MINUTES Meeting #: 06 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 06 5.0 New Business: 5.b.1 Location of Elevator Machine Room. Plans N/A Resolved indicated the location of the elevator machine room at Gridline 6.9/9 and the elevator approximately 10.5 feet east of Line G at Line 8. No connecting structure is shown to enclose the hydraulic lines. Tovey Shultz asked if an alternate location for the elevator machine room can be found. (03/11/04) This question was forwarded to FSYArchitects. Response remains outstanding. (03118104) Response remains outstanding. (04/01/04) Architect's Supplemental Instruction No. 1 was received on Monday, 04/05/04. This additional information will be issued early next week. (04/08.04) See Item 3d.6, above. (04115104) 5d.2 Review of Granite Slabs. Tovey Shultz 04/21/04 VCM/TSCI requested a date to review the OFCI granite for this project. (03/18/04). David McBride will follow up to determine location of stored granite. (04/01/04). Subsequent to the meeting, David McBride asked if this issue can wait for approximately 2 weeks. (04/08/04) The granite was reviewed by John Meyer, David McBride,and VCM on Friday 04109104. VCM will review with TSCI and its masonry subcontractor early next week. (04115104) 5f.4b Resolution of the Encroachment by the Pottery N/A Info Shop. While this is an on-going issue, D. McBride updated the status of the resolution in progress. (04/08/04) 5g.6 Potential Delay Claim by Campbell Certified: 04/22/04 TSCI TSCI provided a copy of a letter received from Campbell Certified dated 04/15/04 wherein Campbell advises that it is being delayed in completing its shop drawings by design changes and the addition of steel. No specific information is provided. Once detailed information is received, a meeting will be scheduled with Campbell, TSCI, and VCM to review and resolve the issue. (04/15/04) Page 3 of 4 VANIR F 503 VANIR •PROGRESS MEETING MINUTES Meeting #: 06 Owner: City of Temecula Project: Old Town Temecula Community Theater These minutes were prepared from notes taken by the Construction Manager during the course of the meeting.If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 4 of 4 VANIR F 503 VANIR 0 PROGRESS MEETING MINUTES Meeting #: 05 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: April 08, 2004 Location: City of Temecula Distribution: Attendees Project Office Owner: David McBride File # 15.13 Time: 10:00 a.m. Enclosure: None Attendees: David McBride, Paul Donaldson Kevin Terry, Tovey Public Works Building Department Shultz Construction Ed Deleeuw, Tovey Larry Campbell, Vanir Shultz Construction Construction Mgmt Meeting # Item # Description Due Action 05 1.0 Approval Of Previous Meeting Minutes: 1.5 No exceptions were taken to the minutes of N/A Info Meeting No. 4. 2.0 Construction Progress Update: 2.3.b Excavation of the existing cesspool was halted at N/A Resolved approximately 5-foot depth due to the presence of an odor similar to that of turpentine. A sample of the in-situ material was taken by Kleinfelder today with the promise of results within 24 hours. (03/25/04). Testing of sample did not provide conclusive evidence of the potential contaminate. Additional samples will be taken on Monday, 415, in an attempt to determine the nature and extent of the material. Test results are anticipated Wednesday, 417. (oaoilw) Sample results were negative. Cesspool was backfilled on Wednesday, 47. (04/08/04) 2.4 The building pad has been certified by Adkan N/A Resolved Engineers and Kleinfelder. Kleinfelder documentation is expected tomorrow 4/2. Upon receipt of the certification, TSCI will hand-carry the information to Land Development for recordation and obtain the building permit. The Building Permit was obtained by TSCI on Tuesday, 04106104. (wloalw) Page 1 of 4 VANIR •PROGRESS MEETING MINUTES Meeting #: 05 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 05 3.0 Technical Concerns: 3a Schedule Review: 3a.2b A preliminary construction schedule was 04/15/04 VCM submitted during the course of the meeting. VCM requested a CD of the schedule for review. CD received 03122104. (03125104) Schedule review comments were provided TSCI on Monday, 03129104. Revised schedule will be submitted by next meeting. TSCI's revised schedule incorporating correction comments was received on Wednesday, 04/07/04. 3a.5. Tovey Shultz' 3-week look ahead schedule was N/A Info presented and reviewed during the course of the meeting. 3b Submittal Status Review: 3b.4 TSCI requested the status of Submittal #14, N/A Info Concrete Mix Designs. The submittal has been reviewed and being returned via FedEx. Submittal#14 was returned to TSCI on Monday, 04105104. (o4ioaro4) 3b.5 33 submittals have been received to date. 04/12/04 FSY Currently, 12 submittals remain outstanding. Of those twelve, only one has been outstanding in excess of two weeks. Six of those have been submitted within the last week. 3c Request For Information Status Review: 3c.5 43 RFI's have been submitted to date. There N/A Info are no BFI's outstanding at this date. 3d Field Clarification Status Review: 3d.5 Architect's Supplemental Instruction No. 1 04/19/04 VCM regarding protection of the elevator hydraulic lines has been received and will be issued early next week. 3e.1 Change Order/Proposed Change Order Status: 3e.5 Although seven potential items of change have been identified by TSCI, no formal submittals of proposed changes orders have been received. Page 2 of 4 VANIR F 503 VANIR *PROGRESS MEETING MINES Meeting #: 05 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 05 3f Payment Status Review: 3f.4 TSCI submitted a draft of Payment Request #1 04/09/04 VCM that was reviewed following the meeting. Corrections will be incorporated in the Payment Request to be submitted. TSCI delivered Payment Request No. 1 during the course of the meeting. (w.oa w) 3g Notice Of Non Conformance Status: 3g.5 No Notices of Non Conformance have been N/A Info issued to date. 3h As Built Status Review: 3h.5 An informal review disclosed that RFI revisions N/A Info are being posted on a regular basis. 3i Safety Items: 3i.2b Tovey Shultz submitted its Safety Program. N/A Resolved Preliminary review of the plan reflects that the plan is generic in nature and does not specifically address this project. K. Terry will provide specifics related to this particular project. (03/18/04). To be submitted by next meeting (04101104). An addendum to TSCI's safety plan to address job specific issues was received on Monday, 04.05.04) 3i.2c There was discussion regarding crane N/A Resolved placement and set-up for structural steel erection. (03/18/04). This issue is being addressed in TSCI's job-specific safety plan. (03125104) To be submitted by next meeting (04101104). An addendum to TSCI's safety plan to address job specific issues was received on Monday,04.05.04) 3i.5 Weekly Foreman's Toolbox Safety Meetings N/A N/A are held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/Inspection: 4.4 Kleinfelder will confirm compaction of footing N/A Resolved excavation when all footings have been completed. Footing compaction was confirmed by Kleinfelder on Tuesday, 04106104.(04/09/04) Page 3 of 4 VANIR F 503 VANIR *PROGRESS MEETING MINES Meeting #: 05 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 05 5.0 New Business: 5.b.1 Location of Elevator Machine Room. Plans 04/12/04 VCM indicated the location of the elevator machine room at Gridline B.9/9 and the elevator approximately 10.5 feet east of Line G at Line 8. No connecting structure is shown to enclose the hydraulic lines. Tovey Shultz asked if an alternate location for the elevator machine room can be found. (03/11/04) This question was forwarded to FSY Architects., Response remains outstanding. (03118104) Response remains outstanding. (04/01/04) Architect's Supplemental Instruction No. 1 was received on Monday, 04105104. This additional information will be issued early next week. (04108.04) 5d.2 Review of Granite Slabs. Tovey Shultz 04/26/04 PW requested a date to review the OFCI granite for this project. (03/18/04). David McBride will follow up to determine location of stored granite. (04/01/04). Subsequent to the meeting,David McBride asked if this issue can wait for approximately 2 weeks. 04108104 5e.3 Tovey Shultz requested a key for the locks on N/A Resolved the existing Mercantile Bldg. (03/25/04). The key provided will not operate the front door lock. The padlock on the rear door will be cut. (04/01/04) A new key for the Mercantile Building was received on Wednesday and the lock on the rear door has been replaced. 04/o8/04 5fAb Resolution of the Encroachment by the Pottery N/A Info Shop. While this is an on-going issue, D. McBride updated the status of the resolution in progress. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 4 of 4 VANIR F 503 VANIR 0 PROGRESS MEETING MINUTES Meeting #: 04 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: April 01, 2004 Location: City of Temecula Distribution: Attendees Project Office Owner: David McBride File # 15.13 Time: 10:00 a.m. Enclosure: None David McBride, Kevin Terry, Tovey Shultz Ed Deleeuw, Tovey Shultz Attendees: Public Works Construction Construction Larry Campbell, Vanir Construction Mgmt. Meeting # Item # Description Due Action 04 1.0 Approval Of Previous Meeting Minutes: 1.4 No exceptions were taken to the minutes of N/A Info Meeting No. 3. 2.0 Construction Progress Update: 2.3.b Excavation of the existing cesspool was halted at 04/07/04 Kleinfelder approximately 5-foot depth due to the presence of an odor similar to that of turpentine. A sample of the in-situ material was taken by Kleinfelder today with the promise of results within 24 hours. (03/25/04). Testing of sample did not provide conclusive evidence of the potential contaminate. Additional samples will be taken on Monday, 415, in an attempt to determine the nature and extent of the material. Test results are anticipated Wednesday, 417. p4iavo4) 2.4 The building pad has been certified by Adkan 04/02/04 Kleinfelder Engineers and Kleinfelder. Kleinfelder documentation is expected tomorrow 4/2. Upon receipt of the certification, TSCI will hand-carry the information to Land Development for recordation and obtain the building permit. 3.0 Technical Concerns: 3a Schedule Review: 3a.2b A preliminary construction schedule was 04/08/04 TSCI submitted during the course of the meeting. VCM requested a CD of the schedule for review. CD received 03/22104. (03125104) Schedule review comments were provided TSCI on Monday, 03129104. Revised schedule will be submitted by next meeting. Page 1 of 4 VANIR •ROGRESS MEETING MINUTES Meeting #: 04 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 04 3a.4. Tovey Shultz' 3-week look ahead schedule was N/A Info presented and reviewed during the course of the meeting. 3b Submittal Status Review: 3b.3 Tovey Shultz' submittal log was reviewed N/A Info during the meeting. The most critical outstanding submittal is Submittal #7, Rebar for grade beams/SOG/footings. Submittal#7 was returned on 03131104. 3b.4 TSCI requested the status of Submittal #14, N/A Info Concrete Mix Designs. The submittal has been reviewed and being returned via FedEx. 3c Request For Information Status Review: 3c.4 38 RFI's have been submitted to date. 6 RFI's 04/05/04 FSY remain outstanding with the longest being 3 da s. 3d Field Clarification Status Review: 3d.4 No Field Clarifications (FC's) have been N/A Into issued to date. 3e.1 Change Order/Proposed Change Order Status: 3e.4 No Proposed Change Orders (PCO's) have been submitted at this date. Although 4 items N/A Info were noted as changes in Tovey Shultz' Submittal Log, they will be combined into 3. 3f Payment Status Review: 3f.2 Tovey Shultz submitted a preliminary N/A Resolved Schedule of Values for review. (03/18/04) VCM will provide a response to the Schedule of Values by Monday, 03129104. (03125104). TSCI Schedule of Values was approved on Monday,03129104. 3f.4 TSCI submitted a draft of Payment Request #1 04/08/04 TSCI that was reviewed following the meeting. Corrections will be incorporated in the Pa ment Request to be submitted. 3g Notice Of Non Conformance Status: 3g.4 No Notices of Non Conformance have been N/A Info issued to date. Page 2 of 4 VANIR F 503 VANIR •ROGRESS MEETING MINUTES Meeting #: 04 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 04 3h As Built Status Review: 3h.4 An informal review disclosed that RFI revisions N/A Info are being posted on are ular basis. 3i Safety Items: 3i.2b Tovey Shultz submitted its Safety Program. 04/08/04 TSCI Preliminary review of the plan reflects that the plan is generic in nature and does not specifically address this project. K. Terry will provide specifics related to this particular project. (03/18/04). To be submitted by next meeting(04101104). 3i.2c There was discussion regarding crane 04/08/04 TSCI placement and set-up for structural steel erection. (03/18/04). This issue is being addressed in TSCI's job-specific safety plan. (03125104) To be submitted by next meeting 04101104. &A Weekly Foreman's Toolbox Safety Meetings N/A N/A are held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/inspection: 4.4 Kleinfelder will confirm compaction of footing 04/05/04 Kleinfelder excavation when all footings have been completed. 5.0 New Business: 5.b.1 Location of Elevator Machine Room. Plans 04/08/04 FSY indicated the location of the elevator machine room at Gridline 6.9/9 and the elevator approximately 10.5 feet east of Line G at Line 8. No connecting structure is shown to enclose the hydraulic lines. Tovey Shultz asked if an alternate location for the elevator machine room can be found. (03/11/04) This question was forwarded to FSY Architects. Response remains outstanding. (03118104) Response remains outstanding. 04101104 Page 3 of 4 VANIR F 503 VANIR PROGRESS MEETING MINUTES Meeting #: 04 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 04 5d.2 Review of Granite Slabs. Tovey Shultz 04/08/04 PW requested a date to review the OFCI granite for this project. (03/18/04). David McBride will follow up to determine location of stored granite. (04101104). 5e.3 Tovey Shultz requested a key for the locks on N/A Resolved the existing Mercantile Bldg. (03/25/04). The key provided will not operate the front door lock. The padlock on the rear door will be cut. 04101104 5f.4a Pending Project Changes. David McBride 04/08/04 TSCI updated the group on the project changes that are anticipated at this time. Connections to the existing 24-inch drain are in design as is the addition of a stairway adjacent to the existing Antique Faire. TSCI was asked to obtain pricing for repointing the brick on the interior of the Mercantile Building. 5f.4b Resolution of the Encroachment by the Pottery N/A Info Shop. While this is an on-going issue, D. McBride updated the status of the resolution in progress. These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 4 of 4 VANIR F 503 VANIR PROGRESS MEETING MINUTES Meeting #: 03 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: March 25, 2004 Location: City of Temecula Distribution: Attendees Project Office Owner: David McBride File # 15.6 Time: 10:00 a.m. Enclosure: Short Interval Schedule Attendees: Paul Donaldson, Kevin Terry, Tovey Shultz Ed Deleeuw, Tovey Shultz Building & Safety Construction Construction Steve Tovey, Tovey Larry Campbell, Vanir Shultz Construction Construction Mgmt. Meeting # Item # Description Due Action 03 1.0 Approval Of Previous Meeting Minutes: 1.3 No exceptions were taken to the minutes of N/A Info Meeting No. 2. 2.0 Construction Progress Update: 2.1 Over-excavation for the building pad began on N/A Info Wednesday, 3/10/04 along Slot #1. Based upon the competency of the substrata, over-excavation was terminated at approximately 4.5 feet beneath existing grade. Work continues with the excavation of Slot #2 with excavated material being laced and compacted in Slot #1. 2.2 Over-excavation and fill placement for the N/A Info building pad continues. Slot numbers 1 through 4 have been excavated to approximately 4.5 feet below finish grade in accordance with the revised direction of the Soils Engineer. Over-excavation of Slot 5 at the northeast side of the Mercantile Building is in progress. Slot numbers 1 and 3 have been filled and compacted to the bottom of slab. Slot 2 has been partially backfilled and compacted. The grade beam adjacent to the existing Antique Faire has been excavated to 18- inches below the grade beam and filled and compacted to the top of footing. 2.3.a Over-excavation and fill placement for the N/A Info building pad is ongoing. Import fill placement began yesterday, 03/2404 and anticipated to be complete by Friday, 03/26/04. Page 1 of 4 VANIR •ROGRESS MEETING MINUTES Meeting #: 03 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 3.0 2.3.b Excavation of the existing cesspool was halted at 03/26/04 Kleinfelder approximately 5-foot depth due to the presence of an odor similar to that of turpentine. A sample of the in-situ material was taken by Kleinfelder today with the promise of results within 24 hours. 3.0 Technical Concerns: 3a Schedule Review: 3a.2b A preliminary construction schedule was N/A Info submitted during the course of the meeting. VCM requested a CD of the schedule for review. CD received 03122104. 03125104 3a.3. Tovey Shultz' 3-week look ahead schedule was N/A Info presented and reviewed during the course of the meeting. 3b Submittal Status Review: 3b.3 Tovey Shultz' submittal log was reviewed 03/29/04 FSY during the meeting. The most critical outstanding submittal is Submittal #7, Rebar for grade beams/SOG/footin s. 3c Request For Information Status Review: 3c.3 31 RFI's have been submitted to date. 3 RFI's 03/29/04 FSY remain outstanding. 3d Field Clarification Status Review: 3d.3 No Field Clarifications (FC's) have been N/A Info issued to date. 3e.1 Change Order/Proposed Change Order Status: 3e.3 No Proposed Change Orders (PCO's) have been submitted at this date. 3 items were N/A Info noted as changes in Tovey Shultz' Submittal Lo . 3f Payment Status Review: 3f.2 Tovey Shultz submitted a preliminary 3/25/04 VCM Schedule of Values for review. (03/1 a/04) VCM will provide a response to the Schedule of Values by Monday, 03129104. (03125104). Page 2 of 4 VANIR F 503 VANIR •ROGRESS MEETING MINUTES Meeting #: 03 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 3g Notice Of Non Conformance Status: 3g.3 No Notices of Non Conformance have been N/A Info issued to date. 3h As Built Status Review: 3 h.3 An informal review disclosed that RFI revisions N/A Info are being posted on a regular basis. 31 Safety Items: 3i.2b Tovey Shultz submitted its Safety Program. 04/01/04 Tovey Shultz Preliminary review of the plan reflects that the plan is generic in nature and does not specifically address this project. K. Terry will provide specifics related to this particular project. (03/18/04). 3i.2c There was discussion regarding crane 04/01/04 Tovey Shultz placement and set-up for structural steel erection. (03/18/04). This issue is being addressed in TSCI's job-specific safety plan. 03125104 3i.3 Weekly Foreman's Toolbox Safety Meetings N/A N/A are held Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/inspection: 4.3 Excavation, fill placement and compaction are N/A Info being monitored on a full-time basis by Kleinfelder. 5.0 New Business: 5.b.1 Location of Elevator Machine Room. Plans 04/01/04 FSY indicated the location of the elevator machine room at Gridline B.9/9 and the elevator approximately 10.5 feet east of Line G at Line 8. No connecting structure is shown to enclose the hydraulic lines. Tovey Shultz asked if an alternate location for the elevator machine room can be found. (03/11/04) This question was forwarded to FSY Architects. Res onse remains outstanding. 03118104 Page 3 of 4 VANIR F 503 VANIR •ROGRESS MEETING MINUTES Meeting #: 03 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 5.0 Building Pad Certification. Tovey Schultz N/A Resolved noted that the subgrade elevation for the Orchestra Pit and grade beams are lower than the building proper and asked how pad certification will be determined for these areas. (03/11/04) This question was discussed with Paul Donaldson during the course of the meeting. Donaldson will meet with other City officials and advise. (03118104) The pad will be certified at the various elevations. This issue is resolved. 3/ "4 5d.2 Review of Granite Slabs. Tovey Shultz 04/01/04 VCM requested a date to review the OFCI granite for this project. 03/18/04 . 5e.3 Tovey Shultz requested a key for the locks on 04/01/04 VCM the existing Mercantile Bldg. (03/25/04 5f.3 Paul Donaldson advised that effective N/A Info 04/05/04, Building Inspection staff will start in the office at 7:00 a.m. and will be available until 8:00 a.m. to receive telephone calls. 03/25/04 These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 4 of 4 VANIR F 503 VANIR 0 PROGRESS MEETING MINUTES Meeting #: 02 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: March 18, 2004 Location: City of Temecula Distribution: Attendees Project Office Owner: David McBride Senior CM File # 1 S.B Time: 10:00 a.m. Enclosure: Short Interval Schedule Paul Donaldson, Kevin Terry, Tovey Ed Deleeuw, Tovey Attendees: Building & Safety Shultz Construction Shultz Construction Norman Biehn, Larry Campbell, Vanir Kleinfelder Construction Mgmt. Meeting # Item # Description Due Action 02 1.0 Approval Of Previous Meeting Minutes: 1.1 This is the first weekly progress meeting. N/A N/A Therefore, no previous meeting minutes exist. 1.2 No exceptions were taken to the minutes of N/A N/A Meeting No. 1 2.0 Construction Progress Update: 2.1 Over-excavation for the building pad began on N/A N/A Wednesday, 3/10/04 along Slot #1. Based upon the competency of the substrata, over-excavation was terminated at approximately 4.5 feet beneath existing grade. Work continues with the excavation of Slot #2 with excavated material being laced and compacted in Slot #1. 2.2 Over-excavation and fill placement for the N/A N/A building pad continues. Slot numbers 1 through 4 have been excavated to approximately 4.5 feet below finish grade in accordance with the revised direction of the Soils Engineer. Over-excavation of Slot 5 at the northeast side of the Mercantile Building is in progress. Slot numbers 1 and 3 have been filled and compacted to the bottom of slab. Slot 2 has been partially backfilled and compacted. The grade beam adjacent to the existing Antique Faire has been excavated to 18- inches below the grade beam and filled and compacted to the top of footing. Page 1 of 5 VANIR •ROGRESS MEETING MINUTES Meeting #: 02 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 2.0 3.0 Technical Concerns: 3a Schedule Review: 3a.1 Tovey Shultz provided a 3-week look ahead 03/18/04 Tovey Shultz schedule during the course of the meeting. The preliminary project schedule will be submitted by the next meeting. 3a.2a. Tovey Shultz' 3-week look ahead schedule was Info presented and reviewed during the course of the meeting. 3a.2b A preliminary construction schedule was 03/22/04 Tovey Shultz submitted during the course of the meeting. VCM requested a CD of the schedule for review. 3b Submittal Status Review: 3b.1 Tovey Shultz provided a copy of its current 03/18/04 Tovey Shultz submittal log. Following review and discussion, it was determined that corrections are required. 3b.2 Tovey Shultz provided a copy of its current 03/25/04 Tovey Shultz submittal log. Following review and discussion, it was determined that corrections are required. 3c Request For Information Status Review: 3c.1 Tovey Shultz RFI log was reviewed during the N/A N/A course of the meeting. At this date, four (4) RFI's remain outstanding and all are current. 3c.2 Of the 24 RFI's submitted to date, 4 remain N/A N/A outstanding. The longest outstanding RFI is 2 da s. 3d Field Clarification Status Review: 3d.1 No Field Clarifications (FC's) have been N/A N/A issued to date. 3d.2 No Field Clarifications (FC's) have been N/A N/A issued to date. 3e.1 Change Order/Proposed Change Order Status: 3e.1 No Proposed Change Orders (PCO's) have been submitted at this date. N/A N/A Page 2 of 5 VANIR F 503 VANIR •ROGRESS MEETING MINES Meeting #: 02 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 2.0 3e.2 While no PCO's have been submitted todate, 3 items were noted as changes in Tovey N/A N/A Shultz' Submittal Log. 3f Payment Status Review: 3f.1 There are no payment requests in process at 3/18/04 Tovey Shultz this time. Following discussion, it was determined that Tovey Shultz will submit its Schedule of Values by the next meeting. 3f.2 Tovey Shultz submitted a preliminary 3/25/04 VCM Schedule of Values for review. 3g Notice Of Non Conformance Status: 3g 1 No Notices of Non Conformance have been N/A N/A issued to date. 3g 2 No Notices of Non Conformance have been N/A N/A issued to date. 3h As Built Status Review: 3h.1 An informal review disclosed that RFI revisions N/A N/A are being posted on are ular basis. 3h.2 RFI revisions are being posted on a regular N/A N/A basis. 3i Safety Items: 30 Weekly Foreman's Toolbox Safety Meetings N/A N/A are scheduled for Tuesday mornings. At this time, there are no safety issues unresolved. 3i.2a Minutes of last weeks Toolbox Safety Meeting were forwarded to the CM. 3i.21b Tovey Shultz submitted its Safety Program. 03/25/04 03/25/04 Preliminary review of the plan reflects that the plan is generic in nature and does not specifically address this project. K. Terry will provide specifics related to this particular ro'ect. 3i.2c There was discussion regarding crane 04/10/04 03/25/04 placement and set-up for structural steel erection. Page 3 of 5 VANIR F 503 VANIR *PROGRESS MEETING MINES Meeting #: 02 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 2.0 4.0 Testing/inspection: 4.1 Over excavation and compaction are being N/A N/A monitored on a full-time basis by Kleinf elder. 4.2 Norman Biehn has been assigned as the N/A N/A De uty Inspector for the project. 5.0 New Business: 5.a.1 Identify Trees to be removed. Project 03/18/04 VCM documents required two trees to be removed in the area between the theater project and the Children's Museum. Given that the existing cottonwood trees are mature, Tovey Shultz requested that the trees to be removed be clearly identified. 03/11/04 5.a.2 Following discussion between Larry Campbell N/A Resolved and Jay Oldham, it was determined that the driveway connecting the Theater Project to the Children's Museum will be laid out and trees that prevent clear access between the two projects will be removed. This item is resolved. 03/18/04 5.b.1 Location of Elevator Machine Room. Plans 03/18/04 VCM indicated the location of the elevator machine room at Gridline B.9/9 and the elevator approximately 10.5 feet east of Line G at Line 8. No connecting structure is shown to enclose the hydraulic lines. Tovey Shultz asked if an alternate location for the elevator machine room can be found. 03/11/04 5.1b.2 This question was forwarded to FSY 03/25/04 FSY Architects. Response remains outstanding. 03/18/04 5.c.1 Building Pad Certification. Tovey Schultz 03/18/04 VCM noted that the subgrade elevation for the Orchestra Pit and grade beams are lower than the building proper and asked how pad certification will be determined for these areas. 03/11/04 Page 4 of 5 VANIR F 503 VANIR PROGRESS MEETING MINES Meeting #: 02 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting # Item # Description Due Action 2.0 5.c.2 This question was discussed with Paul 03/25/04 Bldg &Safety Donaldson during the course of the meeting. Donaldson will meet with other City officials and advise. 03/18/04 5d.2 Review of Granite Slabs. Tovey Shultz 03/25/04 VCM requested a date to review the OFCI granite for this project. 03/18/04 These minutes were prepared from notes taken by the Construction Manager during the course of the meeting.If anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, Signature Name: Larry E. Campbell Title: Project Manager Page 5 of 5 VANIR F 503 VANIR 0 PROGRESS MEETING MINUTES Meeting #: 01 Owner: City of Temecula Project: Old Town Temecula Community Theater Date: March 11 , 2004 Location: City of Temecula Distribution: Attendees Project Office Owner: David McBride Senior CM File # 15.13 Time: 10:00 a.m. Enclosure: Short Interval Schedule Attendees: Jay Oldham, Public Kevin Terry, Tovey Ed Deleeuw, Tovey Works Shultz Construction Shultz Construction Kevin Paul, Kleinfelder Larry Campbell, VCM Meeting Item # Description Due Action 01 1 .0 Approval Of Previous Meeting Minutes: N/A N/A This is the first weekly progress meeting. Therefore, no previous meeting minutes exist. 2.0 Construction Progress Update: N/A N/A Over-excavation for the building pad began on Wednesday, 3/10/04 along Slot #1 . Based upon the competency of the substrata, over-excavation was terminated at approximately 4.5 feet beneath existing grade. Work continues with the excavation of Slot #2 with excavated material being placed and compacted in Slot_#]_. 3.0 Technical Concerns: 3a.1 Schedule Review: 03/18/04 Tovey Shultz Tovey Shultz provided a 3-week look ahead schedule during the course of the meeting. The preliminary project schedule will be submitted by the next meeting. Page 1 of 4 VANIR F 503 C Rev 1 11/01 VANIR •PROGRESS MEETING MINES Meeting #: 01 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting Item # Description Due Action 01 3b.1 Submittal Status Review: 03/18/04 Tovey Shultz Tovey Shultz provided a copy of its current submittal log. Following review and discussion, it was determined that corrections are required. — _ - 3c.1 Request For Information Status Review: N/A N/A Tovey Shultz RFI log was reviewed during the course of the meeting. At this date, four (4) RFI's remain outstanding and all are current. 3d.1 Field Clarification Status Review: N/A N/A No Field Clarifications (FC's) have been —� issued to date. 3e.1 Change Order/Proposed Change Order Status: N/A N/A No Proposed Change Orders (PCO's) have been submitted at this date. _ 3f.1 Payment Status Review 3/18/04 Tovey Shultz There are no payment requests in process at this time. Following discussion, it was j determined that Tovey Shultz will submit its Schedule of Values by the next meeting. 39.1 Notice Of Non Conformance Status: N/A N/A No Notices of Non Conformance have been issued to date. 3h.1 As Built Status Review: N/A N/A j An informal review disclosed that RFI revisions are being posted on a regular basis. Page 2 of 4 VANIR F 503 C Rev 1 11/01 VANIR •PROGRESS MEETING MINES Meeting #: 01 Owner: City of Temecula Project: Old Town Temecula Community Theater Meeting Item # Description Due Action 01 3i.1 Safety Items: N/A N/A Weekly Foreman's Toolbox Safety Meetings are scheduled for Tuesday mornings. At this time, there are no safety issues unresolved. 4.0 Testing/Inspection: N/A N/A Over excavation and compaction are being monitored on a full-time basis by Kleinfelder. 5.0 New Business: 5.a.1 Identify Trees to be removed. Project VCM 03/18/04 documents required two trees to be removed in the area between the theater project and the Children's Museum. Given that the existing cottonwood trees are mature, Tovey Shultz requested that the trees to be removed be clearly identified. 5.b.1 Location of Elevator Machine Room. Plans VCM 03/18/04 indicated the location of the elevator machine room at Gridline B.9/9 and the elevator approximately 10.5 feet east of Line G at Line 8. No connecting structure is shown to enclose the hydraulic lines. Tovey Shultz asked if an alternate location for the elevator machine room can be found. 5.c.1 Building Pad Certification. Tovey Schultz VCM 03/18/04 noted that the subgrade elevation for the Orchestra Pit and grade beams are lower than the building proper and asked how pad certification will be determined for these areas. Page 3 of 4 VANIR F S03 c Rev 1 11/01 VANIR •PROGRESS MEETING MINUPES Meeting #: UC Owner: City of Temecula Project: Old Town Temecula Community Theater These minutes were prepared from notes taken by the Construction Manager during the course of the meeting. if anyone present at the meeting has any changes or corrections, they are to notify Vanir CM in writing, within seven days after receipt of these minutes. In the absence of such notice, these minutes will be considered a true and accurate record of the meeting. Sincerely, ign ture Name: Larry E. Campbell Title: Project Manager Page 4 of 4 VANIR F S03 c Rev 1 11/01