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AGENDA
TEMECULA CITY COUNCIL
REGULAR MEETING
CITY COUNCIL CHAMBERS
41000 MAIN STREET
TEMECULA, CALIFORNIA
FEBRUARY 28, 2017 — 7:00 PM
At approximately 9:45 P.M., the City Council will determine which of the remaining agenda items can
be considered and acted upon prior to 10:00 P.M. and may continue all other items on which
additional time is required until a future meeting. All meetings are scheduled to end at 10:00 P.M.
6:00 PM - The City Council will convene in Closed Session in the Canyons Conference Room
on the third floor of the Temecula City Hall concerning the following matters:
1. Conference with Real Property Negotiators. The City Council will meet in closed session
pursuant to Government Code Section 54956.8 regarding the potential purchase of real
property owned by Lance K. Peto Trust, consisting of approximately 7,400 square
feet located at 42061 Main Street in the City of Temecula (APN 922-036-039 and
APN 922-036-040). The parties to the negotiations for the potential purchase of the
property by the City are: Lance K. Peto Trust and the City of Temecula. Negotiators for the
City of Temecula are: Aaron Adams, Peter Thorson, Greg Butler, and Luke Watson. Under
negotiation are price and terms for the City's purchase of the property.
2. Conference with Legal Counsel — Potential Litigation. The City Council will meet in closed
session with the City Attorney pursuant to Government Code Section 54956.9(d)(2) with
respect to one matter of potential litigation. A point has been reached where, in the opinion
of the City Attorney, based on existing facts and circumstances, there is a significant
exposure to litigation involving the City.
3. Labor Negotiations. The City Council will meet in closed session with its designated
representatives to discuss labor negotiations pursuant to Government Code Section
54957.6. The City's designated representatives are: City Manager Aaron Adams, City
Attorney Peter Thorson, Assistant City Manager Greg Butler, Director of Finance Jennifer
Hennessy, Human Resources Manager Isaac Garibay and Economic Development
Analyst Charles Walker. The labor negotiations concern the California Teamsters Public,
Professional and Medical Employees Union Local 911 and the unrepresented group of
management and confidential staff.
1
Next in Order:
Ordinance: 17-01
Resolution: 17-11
CALL TO ORDER: Mayor Maryann Edwards
Prelude Music: Chaparral High School Drama
Invocation: Chaplain J. Jon Neil, LT, USN, CHC
Flag Salute: Council Member Mike Naggar
ROLL CALL: Comerchero, Naggar, Rahn, Stewart, Edwards
PRESENTATIONS/PROCLAMATIONS
Presentation by Temecula Valley Woman's Club
PUBLIC COMMENTS
A total of 30 minutes is provided for members of the public to address the City Council on
items that appear within the Consent Calendar or a matter not listed on the agenda. Each
speaker is limited to three minutes. If the speaker chooses to address the City Council on
an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to
Speak form may be filled out and filed with the City Clerk prior to the City Council
addressing Public Comments and the Consent Calendar. Once the speaker is called to
speak, please come forward and state your name for the record.
For all Public Hearing or Council Business items on the agenda, a Request to Speak form
may be filed with the City Clerk prior to the City Council addressing that item. Each
speaker is limited to five minutes.
CITY COUNCIL REPORTS
Reports by the members of the City Council on matters not on the agenda will be made at
this time. A total, not to exceed, 10 minutes will be devoted to these reports.
CONSENT CALENDAR
NOTICE TO THE PUBLIC
All matters listed under Consent Calendar are considered to be routine and all will be
enacted by one roll call vote. There will be no discussion of these items unless Members
of the City Council request specific items be removed from the Consent Calendar for
separate action.
1 Waive Reading of Standard Ordinances and Resolutions
RECOMMENDATION:
1.1
That the City Council waive the reading of the text of all standard ordinances and
resolutions included in the agenda except as specifically required by the
Government Code.
2
2 Approve the Action Minutes of February 14, 2017
RECOMMENDATION:
2.1 That the City Council approve the City Council and Joint Meeting of the
City Council and Public/Traffic Safety Commission action minutes of
February 14, 2017.
3 Approve the List of Demands
RECOMMENDATION:
3.1 That the City Council adopt a resolution entitled:
RESOLUTION NO. 17-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS
AS SET FORTH IN EXHIBIT A
4 Approve the Sponsorship Agreement with Reality Rally Inc. for the 2017 Reality Rally,
a Fundraiser Event for Michelle's Place (At the Request of the Economic Development
Committee Mayor Edwards and Council Member Comerchero)
RECOMMENDATION:
4.1 That the City Council approve the Sponsorship Agreement with Reality Rally Inc.
for city -support costs, in the amount of $8,000 and in-kind promotional services
of $11,415, for the 2017 Reality Rally.
5 Approve the Sponsorship Agreement with Temecula Education Foundation for the 2017
Taste of Temecula Valley (At the Request of the Economic Development Committee
Mayor Edwards and Council Member Comerchero)
RECOMMENDATION:
5.1 That the City Council approve the Sponsorship Agreement with Temecula
Education Foundation for city -support costs, in the amount of $7,980 and in-kind
promotional services of $11,415, for the 2017 Taste of Temecula Valley.
6 Adopt Resolution in Support of Riverside County's Broadband Fiber to the Premise
Master Plan
RECOMMENDATION:
6.1 That the City Council adopt a resolution entitled:
RESOLUTION NO. 17-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA IN SUPPORT FOR RIVERSIDE COUNTY'S
BROADBAND FIBER TO THE PREMISE MASTER PLAN
3
7 Approve an Agreement for Consultant Services with Owen Group, Inc. to Consolidate
and Update Evaluation of Disabled Access to City Facilities, Programs and Public
Right of Way, PW16-03
RECOMMENDATION:
7.1 Approve the Agreement for Consultant Services with Owen Group, Inc., in the
amount of $327,570, to Consolidate and Update Evaluation of Disabled Access
to City Facilities, Programs and Public Right of Way, PW16-03;
7.2 Authorize the City Manager to approve Extra Work Authorizations not to exceed
the contingency amount of $32,757, which is equal to 10% of the Agreement
amount.
8 Approve the Sixth Amendment to the Agreement with Miko Mountain Lion, Inc. for
Maintenance Services
RECOMMENDATION:
8.1 That the City Council approve the Sixth Amendment to the Agreement for
Maintenance Services with Miko Mountain Lion, Inc., to increase the maximum
payment in the amount of $100,000.
9 Approve the Plans and Specifications, and Authorize Solicitation of Construction Bids for
the Pavement Rehabilitation Program — Residential Slurry Seal, PW17-03
RECOMMENDATION:
9.1 Approve the Plans and Specifications, and authorize the Department of Public
Works to solicit construction bids for the Pavement Rehabilitation Program —
Residential Slurry Seal, PW17-03;
9.2 Make a finding that this project is exempt from CEQA pursuant to Article 19,
Categorical Exemption, Section 15301, Existing Facilities, of the CEQA
Guidelines.
********************
RECESS CITY COUNCIL MEETING TO SCHEDULED MEETINGS OF
THE TEMECULA COMMUNITY SERVICES DISTRICT, THE SUCCESSOR AGENCY TO THE
TEMECULA REDEVELOPMENT AGENCY, THE TEMECULA HOUSING AUTHORITY, AND
THE TEMECULA PUBLIC FINANCING AUTHORITY
********************
4
TEMECULA COMMUNITY SERVICES DISTRICT MEETING
Next in Order:
Ordinance: CSD 17-01
Resolution: CSD 17-01
CALL TO ORDER: President Jeff Comerchero
ROLL CALL: DIRECTORS: Edwards, Naggar, Rahn, Stewart, Comerchero
CSD PUBLIC COMMENTS
A total of 30 minutes is provided for members of the public to address the Board of
Directors on items that appear within the Consent Calendar or a matter not listed on the
agenda. Each speaker is limited to three minutes. If the speaker chooses to address the
Board of Directors on an item listed on the Consent Calendar or a matter not listed on the
agenda, a Request to Speak form may be filled out and filed with the City Clerk prior to
the Board of Directors addressing Public Comments and the Consent Calendar. Once the
speaker is called to speak, please come forward and state your name for the record.
For all Public Hearing or District Business items on the agenda, a Request to Speak form
may be filed with the City Clerk prior to the Board of Directors addressing that item. Each
speaker is limited to five minutes.
CSD CONSENT CALENDAR
NOTICE TO THE PUBLIC
All matters listed under Consent Calendar are considered to be routine and all will be
enacted by one roll call vote. There will be no discussion of these items unless Members
of the Temecula Community Services District request specific items be removed from the
Consent Calendar for separate action.
10 Approve the Action Minutes of February 14, 2017
RECOMMENDATION:
10.1 That the Board of Directors approve the action minutes of February 14, 2017.
JOINT CITY COUNCIL/COMMUNITY SERVICES DISTRICT MEETING
11 Approve Fiscal Year 2016-17 Mid -Year Budget Adjustments
RECOMMENDATION:
11.1 That the City Council/TCSD Board of Directors adopt the following resolutions
entitled:
RESOLUTION NO. 17-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA, AMENDING THE FISCAL YEAR 2016-17
ANNUAL OPERATING BUDGET, AND BUDGET AND FISCAL
POLICIES
5
RESOLUTION NO. 17-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA AMENDING THE CAPITAL IMPROVEMENT
PROGRAM FISCAL YEARS 2017-21 AND AMENDING THE
CAPITAL IMPROVEMENT BUDGET FOR FY 2016-17 FOR
MAIN STREET BRIDGE PROJECT OVER MURRIETA CREEK
REPLACEMENT, PAVEMENT REHABILITATION PROGRAM
CITYWIDE, CITYWIDE CONCRETE REPAIRS, RONALD H.
ROBERTS TEMECULA PUBLIC LIBRARY ENHANCEMENT
PROJECT, PATRICIA H. BIRDSALL SPORTS PARK
SYNTHETIC TURF ENHANCEMENT, PLAYGROUND
EQUIPMENT ENHANCEMENT AND SAFETY SURFACING,
PUBLIC RESTROOMS RENOVATIONS AND SAM HICKS
MONUMENT PARK PLAYGROUND ENHANCEMENT
RESOLUTION NO. CSD 17-
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY
OF TEMECULA AMENDING THE FISCAL YEAR 2016-17
ANNUAL OPERATING BUDGETS
CSD DIRECTOR OF COMMUNITY SERVICES REPORT
CSD GENERAL MANAGER REPORT
CSD BOARD OF DIRECTORS REPORTS
CSD ADJOURNMENT
Next regular meeting: Tuesday, March 14, 2017, at 5:30 PM, for a Closed Session, with regular
session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula,
California.
6
SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY — No Meeting
TEMECULA HOUSING AUTHORITY — No Meeting
TEMECULA PUBLIC FINANCING AUTHORITY — No Meeting
RECONVENE TEMECULA CITY COUNCIL
CITY COUNCIL BUSINESS
12 Approve Proposed Measure S Logo
RECOMMENDATION:
12.1 That the City Council approve the proposed Measure S Logo as recommended
by City staff.
13 Approve the Purchase and Sale Agreement and No -Fee Light Pole License Agreement
for the Acquisition of Southern California Edison (SCE) Streetlights within the
City Boundary
RECOMMENDATION:
13.1 Adopt a resolution entitled:
RESOLUTION NO. 17-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA APPROVING A PURCHASE AND SALE
AGREEMENT FOR STREET LIGHTS AND A POLE LICENSE
AGREEMENT BETWEEN THE CITY AND SOUTHERN
CALIFORNIA EDISON COMPANY AND FINDING THE ACTION
EXEMPT FROM CEQA
13.2 If the Agreements are approved, direct staff to review and provide
recommendations to City Council (1) on financing options to secure the
Purchase and Sale Agreement for the acquisition of streetlights, (2) review and
determine the most cost effective and practicable options for the Operation and
Maintenance (O&M) of streetlights, and (3) review and determine the most cost
effective and energy efficient options for the LED retrofit lighting conversion.
14 Request for Procedural Direction Regarding the Adult Use of Mariivana Act
(Proposition 64) (At the Request of Subcommittee Members Mayor Pro Tem Rahn and
Council Member Naggar)
RECOMMENDATION:
14.1 That the City Council provide procedural direction to preserve all flexibility
associated with the adoption of an ordinance related to the Adult Use
of Marijuana Act (Proposition 64) while taking time to study and research
the various legal, legislative, land use, financial and other factors associated with
the Act.
7
DEPARTMENTAL REPORTS
15 Community Development Department Monthly Report
16 Fire Department Monthly Report
17 Public Works Department Monthly Report
BOARD/COMMISSION REPORTS
CITY MANAGER REPORT
CITY ATTORNEY REPORT
ADJOURNMENT
Next regular meeting: Tuesday, March 14, 2017, at 5:30 PM, for a Closed Session, with regular
session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula,
California.
NOTICE TO THE PUBLIC
The agenda packet (including staff reports and public Closed Session information) will be available for public viewing in the Main
Reception area at the Temecula Civic Center (41000 Main Street, Temecula) after 4:00 PM the Friday before the City Council
meeting. At that time, the agenda packet may also be accessed on the City's website — TemeculaCA.gov — and will be available for
public viewing at the respective meeting.
Supplemental material received after the posting of the Agenda
Any supplemental material distributed to a majority of the City Council regarding any item on the agenda, after the posting of the
agenda, will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula,
8:00 AM — 5:00 PM). In addition, such material will be made available on the City's website — TemeculaCA.gov — and will be
available for public review at the respective meeting.
If you have questions regarding any item on the agenda for this meeting, please contact the City Clerk's Department,
(951) 694-6444.
8
CITY COUNCIL CONSENT
Item No. 1
Approvals
City Attorney
Finance Director
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Randi Johl, City Clerk
DATE: February 28, 2017
SUBJECT: Waive Reading of Standard Ordinances and Resolutions
PREPARED BY: Randi Johl, City Clerk
RECOMMENDATION: That the City Council waive the reading of the text of all standard
ordinances and resolutions included in the agenda except as specifically required by the
Government Code.
BACKGROUND: The City of Temecula is a general law city formed under the laws
of the State of California. With respect to adoption of ordinances and resolutions, the City
adheres to the requirements set forth in the Government Code. Unless otherwise required, the
full reading of the text of standard ordinances and resolutions is waived.
FISCAL IMPACT: None
ATTACHMENTS: None
Item No. 2
ACTION MINUTES
TEMECULA CITY COUNCIL
REGULAR MEETING
CITY COUNCIL CHAMBERS
41000 MAIN STREET
TEMECULA, CALIFORNIA
FEBRUARY 14, 2017 – 7:00 PM
5:30 PM - The City Council convened in Closed Session in the Canyons Conference Room on
the third floor of the Temecula City Hall concerning the following matters:
1. Conference with Real Property Negotiators. The City Council will meet in closed session
pursuant to Government Code Section 54956.8 regarding the potential purchase of real
property owned by Lance K. Peto Trust, consisting of approximately 7,400 square feet
located at 42061 Main Street in the City of Temecula (APN 922-036-039 and
APN 922-036-040). The parties to the negotiations for the potential purchase of the
property by the City are: Lance K. Peto Trust and the City of Temecula. Negotiators for the
City of Temecula are: Aaron Adams, Peter Thorson, Greg Butler, and Luke Watson. Under
negotiation are price and terms for the City's purchase of the property.
2. Conference with Legal Counsel—Pending Litigation. The City Council will meet in closed
session with the City Attorney pursuant to Government Code Section 54956.9(d)(1) with
respect to two matters of pending litigation: (1) Los Ranchitos Homeowners Association v.
City of Temecula, Riverside County Superior Court No. RIC1512880; and (2) All In Holistic
Health, Inc., dba Temecula Holistic Health v. City of Temecula, Riverside Superior Court
No. MCC1700077.
3. City Manager Annual Performance Evaluation. The City Council will meet in closed
session pursuant to Government Code Section 54957 to evaluate the performance of the
City Manager and establish goals and performance objectives for the next year as
required by the City Manager's Employment Agreement and pursuant to Government
Code Section 54957.6 to meet with its designated representatives, Mayor Maryann
Edwards and City Attorney Peter Thorson, to provide direction to the designated
representatives concerning the negotiation of changes, if any, to salary, compensation
and/or benefits for the unrepresented employee position of City Manager. Any such
changes would be approved by the Council as an Agenda Item in open session at a
regular Council Meeting.
4. Labor Negotiations. The City Council will meet in closed session with its designated
representatives to discuss labor negotiations pursuant to Government Code Section
54957.6. The City's designated representatives are: City Manager Aaron Adams, City
Attorney Peter Thorson, Assistant City Manager Greg Butler, Director of Finance Jennifer
Hennessy, Human Resources Manager Isaac Garibay and Economic Development
Analyst Charles Walker. The employee organization is the California Teamsters Public,
Professional and Medical Employees Union Local 911.
At 5:30 PM Mayor Edwards called the City Council meeting to order and recessed to Closed
Session to consider the matters described on the Closed Session agenda.
The City Council meeting convened at 7:02 PM
Action Minutes 021417
1
CALL TO ORDER: Mayor Maryann Edwards
Prelude Music: Irin Shim
Invocation: Senior Pastor Luke Kirkendall of Southwest Christian Church
Flag Salute: Council Member Jeff Comerchero
ROLL CALL: Comerchero, Naggar, Rahn, Stewart, Edwards
PUBLIC COMMENTS
The following individuals addressed the City Council:
• Jack Schwank, Preston Kuhn and Nina Patterson
• Rebecca Weersing
CITY COUNCIL REPORTS
CONSENT CALENDAR
1 Waive Reading of Standard Ordinances and Resolutions - Approved Staff
Recommendation (5-0) Council Member Comerchero made the motion; it was
seconded by Council Member Rahn; and electronic vote reflected approval by
Council Members Comerchero, Naggar, Rahn, Stewart and Edwards.
RECOMMENDATION:
1.1
That the City Council waive the reading of the text of all standard ordinances and
resolutions included in the agenda except as specifically required by the
Government Code.
2 Approve the Action Minutes of January 24, 2017 and January 26, 2017 - Approved
Staff Recommendation (5-0) Council Member Comerchero made the motion; it
was seconded by Council Member Rahn; and electronic vote reflected approval
by Council Members Comerchero, Naggar, Rahn, Stewart and Edwards.
RECOMMENDATION:
2.1 Approve the City Council, Joint Meeting of the City Council/Temecula Public
Financing Authority, and Joint Meeting of the City Council/Community Services
Commission action minutes of January 24, 2017;
2.2 Approve the Mid -Year Budget Workshop action minutes of January 26, 2017.
Action Minutes 021417 2
3 Approve the List of Demands - Approved Staff Recommendation (5-0) Council
Member Comerchero made the motion; it was seconded by Council Member
Rahn; and electronic vote reflected approval by Council Members Comerchero,
Naggar, Rahn, Stewart and Edwards.
RECOMMENDATION:
3.1 That the City Council adopt a resolution entitled:
RESOLUTION NO. 17-10
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS
AS SET FORTH IN EXHIBIT A
4 Approve the City Treasurer's Report as of December 31, 2016 - Approved Staff
Recommendation (5-0) Council Member Comerchero made the motion; it was
seconded by Council Member Rahn; and electronic vote reflected approval by
Council Members Comerchero, Naggar, Rahn, Stewart and Edwards.
RECOMMENDATION:
4.1 That the City Council approve and file the City Treasurer's Report as of
December 31, 2016.
5 Approve the First Amendment to the Consultant Services Agreement with Park
Consulting Group for Technology Services - Approved Staff Recommendation (5-0)
Council Member Comerchero made the motion; it was seconded by Council
Member Rahn; and electronic vote reflected approval by Council Members
Comerchero, Naggar, Rahn, Stewart and Edwards.
RECOMMENDATION:
5.1 That the City Council approve the First Amendment to the Consultant Services
Agreement with Park Consulting Group, in the amount of $20,000, for technology
services, for a total agreement amount of $50,000.
6 Accept Improvements, Increase Contingency, and File the Notice of Completion for the
Pavement Rehabilitation Program — Temecula Parkway (Bedford Court to Pechanga
Parkway), PW12-13 - Approved Staff Recommendation (5-0) Council Member
Comerchero made the motion; it was seconded by Council Member Rahn; and
electronic vote reflected approval by Council Members Comerchero, Naggar,
Rahn, Stewart and Edwards.
Action Minutes 021417 3
RECOMMENDATION:
6.1 Accept the construction of the Pavement Rehabilitation Program — Temecula
Parkway (Bedford Court to Pechanga Parkway), PW12-13, as complete;
6.2 Approve an increase to the project contingency in the amount of $17,490.08 and
approve an increase of the City Manager authorization to execute change orders
by the same amount;
6.3 Direct the City Clerk to file and record the Notice of Completion, release the
Performance Bond, and accept a one-year Maintenance Bond in the amount of
10% of the contract amount;
6.4 Release the Labor and Materials Bond seven months after filing the Notice of
Completion, if no liens have been filed.
7 Award a Construction Contract to EBS General Engineering, Inc. for the Citywide
Concrete Repairs Fiscal Year 2016-17, PW16-04 - Approved Staff Recommendation
(5-0) Council Member Comerchero made the motion; it was seconded by Council
Member Rahn; and electronic vote reflected approval by Council Members
Comerchero, Naggar, Rahn, Stewart and Edwards.
RECOMMENDATION:
7.1 Award a Construction Contract to EBS General Engineering, Inc., in the amount
of $242,022, for Citywide Concrete Repairs Fiscal Year 2016-17, PW16-04;
7.2 Authorize the City Manager to approve change orders not to exceed the
contingency amount of $24,202.20, which is equal to 10% of the contract
amount;
7.3 Make a finding that Citywide Concrete Repairs Fiscal Year 2016-17, PW16-04, is
exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees.
8 Receive and File Temporary Street Closures for 2017 Springfest Events - Approved
Staff Recommendation (5-0) Council Member Comerchero made the motion; it
was seconded by Council Member Rahn; and electronic vote reflected approval
by Council Members Comerchero, Naggar, Rahn, Stewart and Edwards.
RECOMMENDATION:
8.1 That the City Council receive and file the following proposed action by the City
Manager:
Temporarily close certain streets for the following 2017 Springfest Events:
TEMECULA ROD RUN
REALITY RALLY
TASTE OF TEMECULA VALLEY
FASHION WEEK TEMECULA
Action Minutes 021417 4
RECESS
At 7:15 PM, the City Council recessed and convened as the Temecula Community Services
District Meeting, the Successor Agency to the Temecula Redevelopment Agency Meeting and
the Temecula Public Financing Authority Meeting. At 7:20 PM, the City Council resumed with
the remainder of the City Council Agenda.
RECONVENE TEMECULA CITY COUNCIL
CITY COUNCIL BUSINESS
The following individuals addressed the City Council on Item 12:
• Vicki Long
• Pam Nelson
• J.P. Rose
• Bernie Truax
• Mariann Byers
12 Request for Direction from City Council Regarding Altair Specific Plan Southern Parcel
on 55 Acres (Civic Site) - Approved Staff Recommendation (5-0) Council Member
Naggar made the motion providing staff with general direction to review the
following directives associated with the Altair Specific Plan Southern Parcel on 55
acres (Civic Site): (1) maintain site as open space, (2) maintain open space as
useable for recreational purposes, and related ancillary uses, in a manner that is
similar to the Santa Rosa Plateau, (3) review revegetation options to bring the
space back to its native condition, (4) prevent litigation by working with the
environmental community to produce open space that includes mountain lion and
animal corridors in conjunction with the money provided by the developer to
study a crossing underneath the freeway, (5) reserve the ability to revisit any
decisions on the subject site in the event of litigation, (6) maximize compatibility
with the habitat eco system and watershed functions to minimize impacts when
considering design principals, and (7) continue working with the developer and
environmental groups on this matter to reach consensus to move the project
forward; it was seconded by Council Member Comerchero; and electronic vote
reflected approval by Council Members Comerchero, Naggar, Rahn, Stewart and
Edwards.
RECOMMENDATION:
12.1 That the City Council discuss and provide direction to Staff on the future uses
and/or activities on the site.
Action Minutes 021417 5
13 Approval of First Amendment to City Manager Aaron Adams' Employment Agreement
- Approved Staff Recommendation (5-0) Council Member Naggar made the
motion; it was seconded by Council Member Comerchero; and electronic vote
reflected approval by Council Members Comerchero, Naggar, Rahn, Stewart and
Edwards.
RECOMMENDATION:
13.1 That the City Council approve the First Amendment to City Manager Aaron
Adams' Employment Agreement.
14 Approve Design Concepts for a Memorial in Honor of Jimmy Moore and Authorize
Designation of Civic Center Plaza as "Founders Square" - Approved Staff
Recommendation (5-0) Council Member Comerchero made the motion; it was
seconded by Council Member Rahn; and electronic vote reflected approval by
Council Members Comerchero, Naggar, Rahn, Stewart and Edwards.
RECOMMENDATION:
14.1 Approve Design Concepts for a Memorial in Honor of Jimmy Moore;
14.2 Authorize the Designation of the Civic Center Plaza as "Founders Square."
JOINT MEETING OF THE CITY COUNCIL AND PUBLIC/TRAFFIC SAFETY COMMISSION
15 Conduct Annual Joint Meeting Between the City Council and the Public/Traffic Safety
Commission — Receive and file.
RECOMMENDATION:
15.1 That the City Council conduct the annual joint meeting between the City Council
and the Public/Traffic Safety Commission.
BOARD/COMMISSION REPORTS
CITY MANAGER REPORT
CITY ATTORNEY REPORT
City Attorney Thorson reported with respect to the All In Holistic Health, Inc. litigation item, the
City Council authorized the City to file a motion to dismiss the case and file a cross complaint to
enjoin the dispensary from any further activity. There were no reportable actions in regards to
the remaining Closed Session items and any actions for the Labor Negotiation and Real
Property Negotiation items will take place in open session.
At 9:45 PM, City Attorney Thorson announced the City Council was going back into Closed
Session to finish the labor relations.
Action Minutes 021417 6
ADJOURNMENT
At 10:13 PM, the City Council meeting was formally adjourned to Tuesday, February 28, 2017,
at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council
Chambers, 41000 Main Street, Temecula, California.
Maryann Edwards, Mayor
ATTEST:
Randi Johl, City Clerk
[SEAL]
Action Minutes 021417 7
Item No. 3
Approvals
City Attorney
Finance Director
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Jennifer Hennessy, Finance Director
DATE: February 28, 2017
SUBJECT: Approve the List of Demands
PREPARED BY: Pascale Brown, Accounting Manager
Jada Shafe, Accounting Technician II
RECOMMENDATION: That the City Council adopt a resolution entitled:
RESOLUTION NO. 17-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS
AS SET FORTH IN EXHIBIT A
BACKGROUND: All claims and demands are reported and summarized for review
and approval by the City Council on a routine basis at each City Council meeting. The attached
claims represent the paid claims and demands since the last City Council meeting.
FISCAL IMPACT: All claims and demands were paid from appropriated funds or
authorized resources of the City and have been recorded in accordance with the City's policies
and procedures.
ATTACHMENTS: 1. Resolution
2. List of Demands
RESOLUTION NO. 17-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA ALLOWING CERTAIN CLAIMS AND
DEMANDS AS SET FORTH IN EXHIBIT A
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE
AS FOLLOWS:
Section 1. That the following claims and demands as set forth in Exhibit A, on
file in the office of the City Clerk, has been reviewed by the City Manager's Office and
that the same are hereby allowed in the amount of $5,015,420.92.
Section 2. The City Clerk shall certify the adoption of this resolution.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this 28th day of February, 2017.
Maryann Edwards, Mayor
ATTEST:
Randi Johl, City Clerk
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the
foregoing Resolution No. 17- was duly and regularly adopted by the City Council of the
City of Temecula at a meeting thereof held on the 28th day of February, 2017, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
Randi Johl, City Clerk
CITY OF TEMECULA
LIST OF DEMANDS
02/02/2017 TOTAL CHECK RUN:
$ 300,005.04
02/09/2017 TOTAL CHECK RUN: 4,270,164.46
02/09/2017 TOTAL PAYROLL RUN:
TOTAL LIST OF DEMANDS FOR 02/28/2017 COUNCIL MEETING:
DISBURSEMENTS BY FUND:
CHECKS:
445,251.42
$ 5,015,420.92
CITY OF TEMECULA
LIST OF DEMANDS
001 GENERAL FUND $ 508,018.76
135 BUSINESS INCUBATOR RESOURCE 1,963.70
140 COMMUNITY DEV BLOCK GRANT 6,617.00
150 AB 2766 FUND 1,945.47
165 AFFORDABLE HOUSING 4,588.10
170 MEASURE A FUND 181.99
190 TEMECULA COMMUNITY SERVICES DISTRICT 110,803.70
192 TCSD SERVICE LEVEL B STREET LIGHTS 141.93
194 TCSD SERVICE LEVEL D REFUSE RECYCLING 3,750,657.52
196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 3,543.88
197 TEMECULA LIBRARY FUND 10,159.79
210 CAPITAL IMPROVEMENT PROJECTS FUND 26,303.88
277 CFD-RORIPAUGH 5,130.00
300 INSURANCE FUND 13,533.58
305 WORKER'S COMPENSATION 2,362.50
320 INFORMATION TECHNOLOGY 49,602.84
330 CENTRAL SERVICES 6,493.90
340 FACILITIES 35,108.90
472 CFD 01-2 HARVESTON A&B DEBT SERVICE 648.32
473 CFD 03-1 CROWNE HILL DEBT SERVICE FUND 58.22
474 AD03-4 JOHN WARNER ROAD DEBT SERVICE 58.22
475 CFD03-3 WOLF CREEK DEBT SERVICE FUND 58.22
476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 58.22
477 CFD 03-02 RORIPAUGH DEBT SERVICE FUND 17,119.11
501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 140.59
502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 118.65
503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 136.63
504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 35.28
505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 200.32
506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 67.25
507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 77.89
508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 1,529.66
509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 28.09
510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 33.77
511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 31.56
512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 982.41
513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP. 184.82
514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 93.30
515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 104.25
516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 212.22
517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 29.39
518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 262.33
519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 120.28
520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 1,024.43
521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 473.98
522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 34.22
523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 33.48
524 SERVICE LEVEL"C"ZONE 24 HARVESTON 328.31
525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 67.66
526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 61.15
527 SERVICE LEVEL"C"ZONE 27 AVONDALE 34.26
528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 336.35
529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT 34.75
700 CERBT CALIFORNIA EE RETIREE-GASB45 8,194.47
$ 4,570,169.50
CITY OF TEMECULA
LIST OF DEMANDS
001 GENERAL FUND $ 253,063.91
135 BUSINESS INCUBATOR RESOURCE 1,659.44
140 COMMUNITY DEV BLOCK GRANT 400.13
165 AFFORDABLE HOUSING 3,131.64
190 TEMECULA COMMUNITY SERVICES DISTRICT 95,988.63
192 TCSD SERVICE LEVEL B STREET LIGHTS 304.72
194 TCSD SERVICE LEVEL D REFUSE RECYCLING 2,159.68
196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 114.39
197 TEMECULA LIBRARY FUND 993.32
300 INSURANCE FUND 1,842.69
320 INFORMATION TECHNOLOGY 23,339.34
330 SUPPORT SERVICES 2,811.32
340 FACILITIES 13,387.55
472 CFD 01-2 HARVESTON A&B DEBT SERVICE 61.11
473 CFD 03-1 CROWNE HILL DEBT SERVICE FUND 61.11
474 AD03-4 JOHN WARNER ROAD DEBT SERVICE 61.11
475 CFD03-3 WOLF CREEK DEBT SERVICE FUND 61.11
476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 61.11
477 CFD 03-02 RORIPAUGH DEBT SERVICE FUND 366.75
501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 39.16
502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 26.11
503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 31.03
504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 5.50
505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 63.34
506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 11.32
507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 16.02
508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 107.69
509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 0.83
510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 4.69
511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 2.75
512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 71.74
513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP 15.16
514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 8.57
515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 7.48
516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 17.71
517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 1.26
518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 66.39
519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 35.51
520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 96.51
521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 163.52
522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 3.62
523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 4.02
524 SERVICE LEVEL"C"ZONE 24 HARVESTON 91.85
525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 29.50
526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 0.96
527 SERVICE LEVEL"C"ZONE 27 AVONDALE 4.02
528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 135.58
529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT 1.78
700 CERBT CALIFORNIA EE RETIREE-GASB45 44,318.74
445,251.42
TOTAL BY FUND: $ 5,015,420.92
apChkLst
02/02/2017 10:18:36AM
Final Check List
CITY OF TEMECULA
Page: 1
Bank : union UNION BANK
Check # Date
Vendor
181097 02/02/2017 016764 ABM BUILDING SERVICES, LLC
181098 02/02/2017 001517 AETNA BEHAVIORAL HEALTH,
LLC
181099 02/02/2017 015217 AIRGAS, INC.
181100 02/02/2017 009787 ALTEC INDUSTRIES INC
181101 02/02/2017 013015 ALWAYS RELIABLE BACKFLOW
181102 02/02/2017 007282 AMAZON.COM, INC
181103 02/02/2017 013950 AQUA CHILL OF SAN DIEGO
181104 02/02/2017 004307 ARCH CHEMICALS, INC.
181105 02/02/2017 011666 B P S TACTICAL INC
181106 02/02/2017 011954 BAKER & TAYLOR INC
181107 02/02/2017 018408 BOB CALLAHAN'S POOL
SERVICE
181108 02/02/2017 003138 CAL MAT
181109 02/02/2017 013265 CALIF BUILDING
181110 02/02/2017 000638 CALIF DEPT OF
CONSERVATION
Description
HVAC REPAIRS: CRC AND TVE2
HVAC REPAIRS: CRC AND TVE2
NOV 16 EMPLOYEE ASSISTANCE
PRGM
Dry ice for experiments:Pennypickle's
Dry ice for experiments:Pennypickle's
VEHICLE REPAIR & MAINT SRVCS: PW
BACKFLOW TESTS & MAINT: VAR
MEDIANS
REPLACE BACKFLOW: OLD TOWN
BACKFLOW TESTS: VARIOUS FACILITIES
BACKFLOW TESTING: SADDLEWOOD PP
BACKFLOW TESTS & MAINT SRVC:VAR F
BOOKS/COLLECTIONS:LI BRARY
JAN 17 MAINT SVCS DRINKING
WATER: PW
JAN 17 MAINT SVCS DRINKING WATER:.
JAN 17 MAINT SVCS DRINKING WATER:
JAN 17 MAINT SVC DRINKING WATER: M
JAN 17 DRINKING WATER SVCS:IT
JAN 17 WATER SVCS:POLICE
JAN WTR QUALITY MAINT:HARV
LAKE/DUCK PON
tactical ballistic vest cover, sergio
BOOK COLLECTIONS:LIBRARY
RECORDS ON TAPE:LIBRARY
DEC 16 MAINT SVCS FOR POOLS:CRC
& TES
MISCASPHALT SUPPLIES:PW STREET
MAINT
4TH QTR PAYMENT OF SB1473 2016
2016 4TH QTR PMT:STRONG MOTION
(OCT -DEC)
Amount Paid
Check Total
119.30
104.39
629.20
26.33
15.24
2,986.49
729.00
597.00
1,259.00
27.00
162.00
770.01
28.28
28.28
183.71
34.75
28.28
28.28
3,900.00
452.55
59.40
2.00
1,420.00
115.42
797.00
223.69
629.20
41.57
2,986.49
2,774.00
770.01
331.58
3,900.00
452.55
61.40
1,420.00
115.42
797.00
2,197.19 2,197.19
Pagel
apChkLst Final Check List
02/02/2017 10:18:36AM CITY OF TEMECULA
Page: 2
Bank : union UNION BANK (Continued)
Check # Date Vendor
Description
181111 02/02/2017 000131 CARL WARREN & COMPANY DEC 16 CLAIM ADJUSTER SVCS
INC
181112 02/02/2017 019551 CARPENTER, ASHLEY REFUND: MUSIC FOR TODDLERS
#2900.101
181113 02/02/2017 019531 CHAVEZ, MICHELLE ESPRESSO CATERING BAR: MEDIA
MORNING
181114 02/02/2017 019540 CITY OF MENIFEE AARON ADAMS TO ATTEND LEAGUE OF
CALIFORNIA CITIES MTG
181115 02/02/2017 013716 COAST TO COAST LASER ACRYLIC AWARD: TEM POLICE
181116 02/02/2017 000442 COMPUTER ALERT SYSTEMS SVC CALL ON FIRE SYS TECH FIRE
STA. 95
181117 02/02/2017 002945 CONSOLIDATED ELECTRICAL MISC ELECTRICAL SUPPLIES: CRC 66.81 66.81
DIST.
181118 02/02/2017 001264 COSTCO TEMECULA #491 MISC SUPPLIES: CITY MGR DEPT 26.36 26.36
Amount Paid Check Total
936.00 936.00
45.00 45.00
378.00 378.00
575.00 575.00
129.60 129.60
75.00 75.00
181119 02/02/2017 004329 COSTCO TEMECULA #491 MISC SUPPLIES:THEATER 117.99 117.99
HOSPITALITY
181120 02/02/2017 010650 CRAFTSMEN PLUMBING & PLUMBING SRVC:6TH ST RESTROOMS
HVAC INC REHAB
PLUMBING SRVCS: SIXTH ST RESTROOMS
PLUMBING SRVCS: VARIOUS PARKS
181121 02/02/2017 018491 CRONBERG PHOTOGRAPHY TCSD INSTRUCTOR EARNINGS
3,870.00
360.00
122.50 4,352.50
560.00 560.00
181122 02/02/2017 000209 CROP PRODUCTION SERVICES EQUIPMENT MAINTENANCE: STA 12 12.93
181123 02/02/2017 003945 DIAMOND ENVIRONMENTAL
SRVCS
EQUIPMENT MAINTENANCE: STA 12
PORTABLE RESTROOMS:VAIL RANCH
PARK
PORTABLE RESTROOMS:LA SERENA WAY
PORTABLE RESTROOMS:LONG CANYON
PORTABLE RESTROOMS:RIVERTON PAF
181124 02/02/2017 019550 DIATO, CHRISTINA REFUND: TODDLER CREATIVE
LEARNING
24.13 37.06
55.86
55.86
55.86
55.86
223.44
26.00 26.00
Page2
apChkLst Final Check List
02/02/2017 10:18:36AM CITY OF TEMECULA
Page: 3
Bank : union UNION BANK (Continued)
Check # Date Vendor
181125 02/02/2017 004192 DOWNS ENERGY FUEL&
LUBRICANTS
181126 02/02/2017 007319 EAGLE ROAD SERVICE & TIRE
INC
Description
Amount Paid Check Total
FUEL FOR CITY VEHICLES: TCSD 358.11
FUEL FOR CITY VEHICLES: BLDG INSPE
FUEL FOR CITY VEHICLES: CODE ENFOI
FUEL FOR CITY VEHICLES: TRAFFIC DIV
FUEL FOR CITY VEHICLES: PW MAI NT
133.30
83.58
248.22
797.83
veh & equip tire purch: pw street maint 126.52
veh & equip tire purch: pw street maint
veh & equip tire purch: pw street maint
veh & equip tire purch: pw street maint
veh & equip tire purch: pw street maint
596.33
36.02
39.02
596.33
1,621.04
1,394.22
181127 02/02/2017 002390 EASTERN MUNICIPAL WATER DEC WATER METER:39656 DIEGO DR 66.61 66.61
DIST
181128 02/02/2017 016839 EHS INTERNATIONAL, INC. SAFETY CONSULTANT: RISK
MANAGEMENT
2,362.50 2,362.50
181129 02/02/2017 005115 ENTERPRISE RENTA CAR INC REFUND: BUSINESS LICENSE 36.00 36.00
RENEWAL
181130 02/02/2017 011292 ENVIRONMENTAL SCIENCE DEC 16EIR:PROPOSEDALTAIR 255.00 255.00
ASSOC. SPECIFIC PLAN
181131 02/02/2017 001056 EXCEL LANDSCAPE, INC.
IRRIGATION REPAIRS: OLD TOWN 101.84
REPAIR MAIN LINE: STA 84
266.68 368.52
181132 02/02/2017 000165 FEDERAL EXPRESS INC 1/11-1/12 EXP MAIL SVCS: CIP & IT 38.99 38.99
181133 02/02/2017 018858 FRONTIER CALIFORNIA, INC. DEC INTERNET SVC: THEATER 129.99 129.99
181134 02/02/2017 016184 FUN EXPRESS, LLC SUPPLIES:SPECIAL EVENTS - EASTER 6,119.11 6,119.11
181135 02/02/2017 013076 GAUDET, YVONNE M. TCSD INSTRUCTOR EARNINGS 672.00 672.00
181136 02/02/2017 003792 GRAINGER
MISC SAFETY SUPPLIES:PW STREET
MAI NT
MISC SAFETY SUPPLIES:PW STREET M/
632.82
176.29
MISC SAFETY SUPPLIES:PW STREET M/ 70.47 879.58
181137 02/02/2017 015451 GREATAMERICAFINANCIAL JAN LEASE 16 COPIERS:LIBRARY 869.51
SVCS
JAN LEASE FOR 16 COPIERS:CITY 288.10
JAN COPIER LEAE PMTS: TVE2/CITY HAI
1,335.49 2,493.10
181138 02/02/2017 018979 ICMA MEMBERSHIP PAYMENTS STUDENT MEMBERSHIP: ORTEGA, 25.00 25.00
RUDY
Page3
apChkLst Final Check List
02/02/2017 10:18:36AM CITY OF TEMECULA
Page: 4
Bank : union UNION BANK (Continued)
Check # Date Vendor
Description
181139 02/02/2017 001407 INTER VALLEY POOL SUPPLY POOL SANITIZING CHEMICALS: VAR
INC POOLS
Amount Paid Check Total
512.35 512.35
181140 02/02/2017 014564 INT'L BUSINESS INNOVATION MEMBERSHIP RENEWAL: KITZEROW, 525.00 525.00
CHERYL
181141 02/02/2017 018352 JAMES ELLIOTT ENTERTAINMENT: THEATER 2/2/17 2,500.00 2,500.00
ENTERTAINMENT,
181142 02/02/2017 019546 JOHN T. MCLAUGHLIN ENG. REFUNDABLE DEP: LD05-081GR 995.00 995.00
181143 02/02/2017 019535 KWON, STACEY REFUND: SEC DEPOSIT: RM RENTAL: 200.00 200.00
TCC
181144 02/02/2017 000210 LEAGUE OF CALIF CITIES '17 RIV CNTY DIVISION DUES 100.00 100.00
181145 02/02/2017 019545 LES SCHWAB TIRE CENTER ENG. REFUNDABLE DEP: LD15-2250 32,500.00 32,500.00
#571
181146 02/02/2017 013982 MCI COMM SERVICE
181147 02/02/2017 017427 MATCHETT, VIVIAN
JAN XXX -0714 GEN USAGE:PD MALL 34.72
ALARM
JAN XXX -0346 GENERAL USAGE 33.02 67.74
TCSD INSTRUCTOR EARNINGS 254.80
TCSD INSTRUCTOR EARNINGS
182.00 436.80
181148 02/02/2017 000944 MCCAIN TRAFFIC SUPPLY INC TRAFFIC SIGNAL EQUIP: PW TRAFFIC 879.24 879.24
181149 02/02/2017 018314 MICHAEL BAKER INT'L INC. 10/31-12/31 ENG SVCS: SIDEWALK: 153.81 153.81
OLD TOWN
181150 02/02/2017 012264 MIRANDA, JULIO C.
TCSD INSTRUCTOR EARNINGS
TCSD INSTRUCTOR EARNINGS
TCSD INSTRUCTOR EARNINGS
181151 02/02/2017 016445 MKB PRINTING & BUSINESS CARDS:INFO TECH
PROMOTIONAL INC
181152 02/02/2017 004040 MORAMARCO, ANTHONY J.
181153 02/02/2017 019534 MSA SOFTBALL
181154 02/02/2017 001986 MUZAK LLC
TCSD INSTRUCTOR EARNINGS
TCSD INSTRUCTOR EARNINGS
TCSD INSTRUCTOR EARNINGS
470.40
537.60
403.20
1,411.20
47.53 47.53
112.00
283.50
49.00
REFUND: SEC DEP: RENTAL: PBSP 1,000.00
444.50
REFUND: SEC DEP: RENTAL: PHBSP FIE 250.00 1,250.00
FEB DISH NETWORK 140.73 140.73
PROGRAMING:FOC
Page4
apChkLst Final Check List
02/02/2017 10:18:36AM CITY OF TEMECULA
Page: 5
Bank : union UNION BANK (Continued)
Check # Date Vendor
Description
Amount Paid Check Total
181155 02/02/2017 019542 NARTAPURO, AMBROSIUS REFUND: TEM ROD RUN 450.00 450.00
181156 02/02/2017 014391 NICHOLS, KELLIE D. TCSD INSTRUCTOR EARNINGS 436.80 436.80
181157 02/02/2017 010334 OBMANN, REBECCA REIMB:SUPPLIES FOR MEDIA 113.56 113.56
MORNING EVENT
181158 02/02/2017 002105 OLD TOWN TIRE & SERVICE CITY VEHICLE MAINT SVCS:PW LAND 210.36
DEV
CITY VEHICLE MAINT SVCS:PW LAND DE 247.34
CITY VEHICLE MAINT SVCS:PW LAND DE 973.08
CITY VEHICLE MAINT SVCS:PW LAND DE 224.16 1,654.94
181159 02/02/2017 016585 PACIFIC PLAY SYSTEMS, INC. PLAYGROUND EQUIP PARTS: MARG 127.00 127.00
PARK
181160 02/02/2017 014273 PARAGON PARTNERS LTD 2/1/16-11/22/16 SRVCS:MURR
CRK/OVRLND
181161 02/02/2017 002652 PAT & OSCARS RESTAURANT EVERY 15 MIN PRGM PARTICIPANT
DINNER
3,221.65 3,221.65
730.94 730.94
181162 02/02/2017 018978 PIZZA FACTORY REFRESHMENTS:CRC TEEN 91.25 91.25
ACTIVITIES 1/20
181163 02/02/2017 014957 PRN PRODUCTIONS COMEDY @ THE MERC 1/28/17
181164 02/02/2017 000262 RANCHO CALIF WATER
DISTRICT
181165 02/02/2017 000907 RANCHO TEMECULA CAR
WASH
181166 02/02/2017 002412 RICHARDS WATSON &
GERSHON
181167 02/02/2017 000353 RIVERSIDE CO AUDITOR
308.00 308.00
JAN VARIOUS WATER METERS 1,260.64
DEC 3000354 RANCHO VISTA RD
JAN VARIOUS WATER METERS
JAN VARIOUS WATER METERS
OCT VEHICLE DETAILING SRVCS:
POLICE
NOV VEHICLE DETAILING SRVCS: POLIC
506.65
220.03
4,767.81
17.99
53.97
6,755.13
DEC VEHICLE DETAILING SRVCS: POLIC 35.98 107.94
DEC 2016 LEGAL SERVICES 64,831.29 64,831.29
DEC '16 PRKG CITATION 4,844.50 4,844.50
ASSESSMENTS
181168 02/02/2017 010777 RIVERSIDE CO EXECUTIVE FY 16/17 SCFA MISC REIMB EXPENSES 669.16
OFFICE
JAN -MAR ANIMAL SHELTER OPERATION, 39,013.23 39,682.39
181169 02/02/2017 001592 RIVERSIDE CO INFO DEC EMERG RADIO 2,839.80 2,839.80
TECHNOLOGY RENTALJREPAIR:PD MOTORS
Pages
apChkLst Final Check List
02/02/2017 10:18:36AM CITY OF TEMECULA
Page: 6
Bank : union UNION BANK (Continued)
Check # Date Vendor
Description
181170 02/02/2017 004822 RIVERSIDE TRANSIT AGENCY DEC TRANSIT
AGREEMENT:HARVESTON SHUTTLE
181171 02/02/2017 001365 RIVERSIDE, COUNTY OF
181172 02/02/2017 012251 ROTH, DONALD J.
3/1/17-2/28/18 PERMIT:MARG SPLASH
PAD
3/1/17-2/28/18 PERMIT:FOC
Amount Paid Check Total
1,945.47 1,945.47
392.00
1,639.00 2,031.00
TCSD INSTRUCTOR EARNINGS 441.00
TCSD INSTRUCTOR EARNINGS
378.00 819.00
181173 02/02/2017 013376 SECURITY SIGNAL DEVICES SYSTEM INSTALLATION: INFO TECH 431.63 431.63
INC
181174 02/02/2017 009213 SHERRY BERRY MUSIC JAZZ @ THE MERC 1/26/17 367.50 367.50
181175 02/02/2017 013695 SHRED -IT US JV, LLC 1/11/17 DOC SHRED SRVCS:POLICE 17.37 17.37
O.T.STN
181176 02/02/2017 019539 SIGNORELLI, JOHN REFUND: TRAFFIC SCHOOL 36.00 36.00
181177 02/02/2017 000645 SMART & FINAL INC
181178 02/02/2017 000537 SO CALIF EDISON
181179 02/02/2017 001212 SO CALIF GAS COMPANY
SUPPLIES:HIGH HOPES 66.95
SUPPLIES:HUMAN SERVICES
JAN 2-35-164-3242 MEADOWS PKWY
DEC 2-30-099-3847 RYECREST
DEC 2-28-331-4847 VARIOUS MTRS
JAN 2-28-04-7706 VARIOUS MTRS
JAN 2-21-981-4720 TEM PKVVY TPP
JAN 2-33-357-5785 REDHAWK PKVVY PEE
JAN 2-35-164-3770 BTRFLD STAGE RD
JAN 2-35-164-3663 MEADOWS PKWY PEI
JAN 2-35-164-3515 LEENA WAY PED
JAN 2-34-624-4452 32131 S LOOP RD
DEC 095-167-7907-2 STN 84
JAN 117-188-6393-6 32131 S LOOP RD
JAN 101-525-1560-6 STN 73
JAN 021-725-0775-4 41845 6TH ST
JAN 028-025-1468-3 41375 MCCABE CT
JAN 181-383-8881-6 28314 MERCEDES 5
JAN 196-025-0344-3 42081 MAIN ST
JAN 129-535-4236-7 41000 MAIN ST
JAN 129-582-9784-343230 BUSINESS PR
JAN 133-040-7373-0 43210 BUSINESS PA
JAN 091-024-9300-5 RANCHO VISTA RD
JAN 101-525-0950-0 28816 PUJOL ST
JAN 026-671-2909-8 42051 MAIN ST
DEC 125-244-2108-3 30600 PAUBA RD
23.23 90.18
26.12
23.15
110.07
155.62
20.91
46.85
26.78
24.62
25.18
611.11
389.63
26.59
430.45
392.70
85.62
168.42
231.27
2,410.28
347.21
27.65
4,003.53
267.80
529.21
800.00
1,070.41
10,110.36
Page6
apChkLst
02/02/2017 10:18:36AM
Final Check List
CITY OF TEMECULA
Page: 7
Bank : union UNION BANK (Continued)
Check # Date
Vendor
181180 02/02/2017 002503 SOUTH COAST AIR QUALITY
181181 02/02/2017 000519 SOUTH COUNTY PEST
CONTROL INC
181182 02/02/2017 005786 SPRINT
181183 02/02/2017 019415 STANDARD & POOR'S
FINANCIAL
181184 02/02/2017 018844 STANTEC CONSULTING
SERVICES
181185 02/02/2017 016262 STEVE ADAMIAK GOLF
INSTRUCTION
181186 02/02/2017 019099 STEVE TOROK
181187 02/02/2017 019541 STEWART, JAMES
181188 02/02/2017 003840 STRONGS PAINTING
181189 02/02/2017 019544 TAYLOR, KRISTEN
181190 02/02/2017 019547 TEMECULA HOTEL PARTNERS
181191 02/02/2017 017701 TEMECULA LANES
181192 02/02/2017 003677 TEMECULA MOTORSPORTS
LLC
181193 02/02/2017 019543 TEMECULA VALLEY
RECIPROCITY
Description
FLAT FEE FOR LAST FY EMISSIONS:
TVE2
FY 16/17 OPERATIONS FEE: TVE2
PEST CONTROL SRVCS: STN 95
DEC 20 -JAN 19 CELLULAR
USAGE/EQUIP
ANALYTICAL SERVICES:CFD 03-2
RORIPAUGH
DESIGN SRVCS FOR BUTTERFIELD
STAGE RD
TCSD INSTRUCTOR EARNINGS
TCSD INSTRUCTOR EARNINGS
TCSD INSTRUCTOR EARNINGS
THEATER PERFORMANCE: FEB. 3,
2017
REIMB: PURCHASE CITY ISSUED IPAD
COVER
interior facility rehab: history museum
REFUND: RET'D MATERIALS TO
LIBRARY
REFUND: APPLICATION WITHDRAWL:
PA16-1450
YAC BOWLING EXCURSION 2/8/17
MOTORCYCLE
REPAI R/MAI NT:TEM. P. D.
MOTORCYCLE REPAIR/MAINT:TEM. P.D.
MOTORCYCLE REPAIR/MAINT:TEM. P.D.
REFUND: SEC DEP: RM RENTAL: CONF
CENTER
Amount Paid
Check Total
124.35
354.86
80.00
110.60
16, 500.00
2,208.00
126.00
378.00
504.00
2,500.00
12.21
800.00
13.99
5,883.00
180.00
389.17
432.74
1,099.93
150.00
479.21
80.00
110.60
16, 500.00
2,208.00
1,008.00
2,500.00
12.21
800.00
13.99
5,883.00
180.00
1,921.84
150.00
181194 02/02/2017 003941 TEMECULA WINNELSON PLUMBING SUPPLIES:VAR PARKS 207.49 207.49
COMPANY
Page:7
apChkLst Final Check List
02/02/2017 10:18:36AM CITY OF TEMECULA
Page: 8
Bank : union UNION BANK (Continued)
Check # Date Vendor
Description
Amount Paid Check Total
181195 02/02/2017 014056 TEMECULA YOUTH BASEBALL, REFUND: DEPOSIT FOR SNACK BAR 800.00
GEN FUND DEPOSIT
REFUND: SEC DEP: RM RENTAL: CONF ( 150.00 950.00
181196 02/02/2017 019549 THORESON, KATRINA REIMB: OFFICE SUPPLIES 63.18 63.18
181197 02/02/2017 003862 THYSSENKRUPP fire life safety elevator test: theater 778.25 778.25
ELEVATOR.BRNCH 37
181198 02/02/2017 010276 TIME WARNER CABLE JAN HIGH SPEED INTERNET CIVIC 4,481.17
CENTER
JAN HIGH SPEED INTERNET 40820 WNC 3.20 4,484.37
181199 02/02/2017 000278 TRONC, INC. DEC PUBLIC NTCADS:PLNG/CITY 2,558.95 2,558.95
CLRK/PW/FIR
181200 02/02/2017 000161 TYLER TECHNOLOGIES, INC Tyler Connect 2017 Conference:info tech 850.00 850.00
181201 02/02/2017 000319 VARSITY BRANDS HOLDING CRC REC SUPPLIES 135.38
CO, INC
VOLLEYBALL NETS: VARIOUS PARKS 263.41 398.79
181202 02/02/2017 016094 VAVRINEK, TRINE, DAY & CO CITY STATE CONTROLLER'S ANNUAL 1,751.00
LLP REPORT
DEC SRVCS:CITY FINANCIAL STATEMEN 7,005.00 8,756.00
181203 02/02/2017 019548 WALCOTT 45, LLC ENG REFUNDABLE DEPOSIT: 16,000.00 16,000.00
LD14-025GR
181204 02/02/2017 007987 WALMART SUPPLIES:TCC 160.55
MISC SUPPLIES:MPSC 82.93
THEATER HOSPITALITY & MISC SUPPLIE 34.54 278.02
181205 02/02/2017 015685 WEB QA, INC. SFTWARE WEB SUBSCR 3/1/17-2/28/18 5,220.00 5,220.00
RCRDS
181206 02/02/2017 003730 WEST COAST ARBORISTS INC 1/1-15/17 TREE TRIMS & REMOVALS: 59.00 59.00
ROW TRE
181207 02/02/2017 015199 WINTER ADVERTISING TEMECULA MAGAZINE: ECONOMIC 765.61 765.61
AGENCY DEV
181208 02/02/2017 016864 WOOD, RANDY REIMB:CASPTRNG 1/17-20/17 800.00 800.00
Grand total for UNION BANK:
300,005.04
Page:8
apChkLst
02/02/2017 10:18:36AM
Final Check List
CITY OF TEMECULA
Page: 9
112 checks in this report.
Grand Total All Checks:
300,005.04
Page9
apChkLst
02/09/2017 9:50:17AM
Final Check List
CITY OF TEMECULA
Page: 1
Bank : union UNION BANK
Check # Date
Vendor
3194 01/24/2017 006887 UNION BANK OF CALIFORNIA
006937 SOUTHWEST AI RLI NES
007744 SUPERSHUTTLE
000210 LEAGUE OF CALIF CITIES
007744 SUPERSHUTTLE
007744 SUPERSHUTTLE
007744 SUPERSHUTTLE
006714 SHERATON HOTEL
3225 02/02/2017 001035 C R & R INC
3226 02/09/2017 010349 CALIF DEPT OF CHILD
SUPPORT
3227 02/09/2017 017429 COBRA ADVANTAGE INC.
3228 02/09/2017 000194 I CMA RETIREMENT -PLAN
303355
3229 02/09/2017 000444 INSTATAX (EDD)
3230 02/09/2017 000283 INSTATAX (IRS)
3231 02/09/2017 001065 NATIONWIDE RETIREMENT
SOLUTION
3232 02/09/2017 000389 NATIONWIDE RETIREMENT
SOLUTION
3233 02/09/2017 000245 PERS - HEALTH INSUR
PREMIUM
3234 02/09/2017 000246 PERS (EMPLOYEES'
RETIREMENT)
181209 02/09/2017 004973 ABACHERLI, LINDI
Description
JS AIRFARE: LEAGUE OF CA CITIES
JS TRANSP: LEAGUE OF CA CITIES
JS REGIST: LEAGUE OF CA CITIES
JS CANCELLATION OF RESERVATION
JS CANCELLATION OF RESERVATION
JS SUPER SHUTTLE RESERVATION
JS LATE FEE: TO BE REVERSED NEXT
JS LODGING: LEAGUE OF CA CITIES
JS FIN. CHARGES: TO BE REVERSED NE
JUL - DEC '16 TRASH HAULING
SERVICES
SUPPORT PAYMENT
FSA REIMBURSEMENT PAYMENT
I CMA RETIREMENT TRUST 457
PAYMENT
STATE INCOME TAXES PAYMENT
FEDERAL INCOME TAXES PAYMENT
NATIONWIDE RETIREMENT PAYMENT
OBRA- PROJECT RETIREMENT
PAYMENT
BLUE SHIELD ACCESS PLUS PAYMENT
PERS HEALTH INSURANCE PAYMENT
PERS RETIREMENT PAYMENT
TCSD INSTRUCTOR EARNINGS
Amount Paid
Check Total
212.70
35.90
575.00
-17.95
-17.95
53.82
30.00
361.56
6.27
3,749,530.56
1,128.45
5,640.75
7,778.70
22,205.45
81,698.15
11,725.55
2,447.78
0.00
105,135.63
37,970.81
1,239.35
3,749,530.56
1,128.45
5,640.75
7,778.70
22,205.45
81,698.15
11,725.55
2,447.78
105,135.63
37,970.81
350.00 350.00
Pagel
apChkLst Final Check List
02/09/2017 9:50:17AM CITY OF TEMECULA
Page: 2
Bank : union UNION BANK (Continued)
Check # Date Vendor
Description
181210 02/09/2017 001517 AETNA BEHAVIORAL HEALTH, FEB 16 EMPLOYEE ASSISTANCE
LLC PRGM
181211 02/09/2017 015217 AIRGAS, INC.
Amount Paid Check Total
642.40 642.40
Dry ice for experiments:Pennypickle's 17.01
Dry ice for experiments:Pennypickle's
181212 02/09/2017 009374 ALLEGRO MUSICAL VENTURES PIANO TUNING AND MAINTENANCE:
THEATER
181213 02/09/2017 006915 ALLIE'S PARTY EQUIPMENT MISC RENTALS: SPECIAL EVENTS
181214 02/09/2017 004240 AMERICAN FORENSIC NURSES
(AFN)
181215 02/09/2017 000101 APPLE ONE INC
181216 02/09/2017 004623 AQUA SOURCE INC
181217 02/09/2017 006254 BALLET FOLKLORICO
PHLEBOTOMY SRVCS:TEMECULA
POLICE
PHLEBOTOMY SRVCS:TEMECULA POLIC
JAN 17 TEMPORARY STAFF SVCS:
CITY CLERK
Pool test reagents:Aquatics
TCSD INSTRUCTOR EARNINGS
TCSD INSTRUCTOR EARNINGS
TCSD INSTRUCTOR EARNINGS
181218 02/09/2017 018101 BARN STAGE COMPANY INC, CABARET @ THE MERC 01/31/17
THE
181219 02/09/2017 013482 BAS SECURITY
SECURITY SERVICES AT CITY-WIDE
FACI LITI E
SECURITY SRVCS:THEATER
SECURITY SRVCS: THEATER, CRC, TCC,
181220 02/09/2017 007385 BAUDVILLE, INC. VISITOR LOGIN BOOKS:FRONT
RECEPTION
181221 02/09/2017 012583 BLANCAY PRICE
181222 02/09/2017 018551 BMW MOTORCYCLES OF
MURRI ETA
181223 02/09/2017 017145 BOARD, MARGO
181224 02/09/2017 017115 BUREAU OF OFFICE
SERVICES, INC
181225 02/09/2017 003138 CAL MAT
5.61 22.62
390.00 390.00
51.00 51.00
326.66
994.74
1,834.56
1,321.40
1,834.56
123.52 123.52
338.10
73.50
117.60
529.20
2,184.00 2,184.00
1,093.50
644.40
759.00 2,496.90
421.71 421.71
NOV 16 LDSCP PLAN CHECK & INSP 10,820.00
SVCS
DEC 16 LDSCP PLAN CHECK & INSP SVC 7,799.00 18,619.00
Veh maint & repair:police BMW motors 302.86 302.86
REIMB:SUPPLIES:TEAM PACE EVENT 118.50 118.50
JAN 17 TRANSCRIPTION 14.54 14.54
SVCS:TEMECULA POLIC
MISC ASPHALT SUPPLIES:PW STREET 162.70
MAI NT
MISC ASPHALT SUPPLIES:PW STREET N 154.83 317.53
Page2
apChkLst Final Check List
02/09/2017 9:50:17AM CITY OF TEMECULA
Page: 3
Bank : union UNION BANK (Continued)
Check # Date Vendor
181226 02/09/2017 000502 CALIF MUNI STATISTICS
Description
Amount Paid Check Total
STATISTICAL DATA: FINANCE DEPT 900.00
STATISTICAL DATA: FINANCE DEPT 950.00 1,850.00
181227 02/09/2017 017132 CANINE SUPPORT TEAMS, INC. 2016-17 CDBG SUB -RECIPIENT 2,556.00 2,556.00
181228 02/09/2017 005417 CINTAS FIRST AID & SAFETY FIRST-AID KIT SUPPLIES:VAR 777.95 777.95
FACILITIES
181229 02/09/2017 004405 COMMUNITY HEALTH EMPLOYEE CHARITY DONATIONS 24.00 24.00
CHARITIES, C/O WELLS FARGO PAYMENT
BANK
181230 02/09/2017 002945 CONSOLIDATED ELECTRICAL ELECTRICAL SUPPLIES: LIBRARY 47.14
DIST.
ELECTRICAL SUPPLIES: LIBRARY 121.76 168.90
181231 02/09/2017 013379 COSSOU, CELINE TCSD INSTRUCTOR EARNINGS 189.00
TCSD INSTRUCTOR EARNINGS 495.60 684.60
181232 02/09/2017 014521 COSTAR GROUP FEB 17 WEB SUBSCRIPTION:ECO DEV 867.34 867.34
INFORMATION, INC
181233 02/09/2017 001264 COSTCO TEMECULA #491 MEMBERSHIP RENEWAL FOR CITY 165.00 165.00
181234 02/09/2017 004329 COSTCOTEMECULA#491 MISCSUPPLIES:THEATER 37.92
HOSPITALITY
MISC SUPPLIES: CELEBRATING MOZAR- 139.81 177.73
181235 02/09/2017 010650 CRAFTSMEN PLUMBING & PLUMBING SRVCS: SIXTH ST 325.00 325.00
HVAC INC RESTROOMS
181236 02/09/2017 000209 CROP PRODUCTION SERVICES MAINT SUPPLIES: PW STREET MAINT 98.83
DIV
MAINT SUPPLIES: PW STREET MAINT DF 8.64 107.47
181237 02/09/2017 004192 DOWNS ENERGY FUEL & FUEL FOR CITY VEHICLES: POLICE 39.08
LUBRICANTS DEPT
FUEL FOR CITY VEHICLES:PW 795.65 834.73
181238 02/09/2017 002528 EAGLE GRAPHIC CREATIONS AWARD PLATE: ECON DEV 133.61 133.61
INC
181239 02/09/2017 013367 ELECTRO INDUSTRIAL SUPPLY MISC SMALL TOOLS & EQUIP: PW 435.13 435.13
TRAFFIC
181240 02/09/2017 011202 EMH SPORTS USA, INC
TCSD INSTRUCTOR EARNINGS 525.00
TCSD INSTRUCTOR EARNINGS 1,010.80
TCSD INSTRUCTOR EARNINGS 280.00
1,815.80
181241 02/09/2017 011292 ENVIRONMENTAL SCIENCE NOV 16 EIR:CYPRESS RIDGE 6,417.21 6,417.21
ASSOC. DEVELOPMENT
Page :3
apChkLst Final Check List
02/09/2017 9:50:17AM CITY OF TEMECULA
Page: 4
Bank : union UNION BANK (Continued)
Check # Date Vendor
Description
181242 02/09/2017 015090 EVAPCO PRODUCTS, INC. JAN 17 CONDENSER WTR SYS MAI NT
CIV CTR
Amount Paid Check Total
566.50 566.50
181243 02/09/2017 001056 EXCEL LANDSCAPE, INC. IRRIGATION REPAIRS: VARIOUS 605.00 605.00
PARKS
181244 02/09/2017 017432 EYEMED VISION CARE VISION PLAN PAYMENT 874.68 874.68
181245 02/09/2017 015330 FAIR HOUSING COUNCIL DEC 16 FAIR HOUSING SRVCS:CDBG 1,518.87 1,518.87
FUNDING
181246 02/09/2017 019558 FIRST CLASS CODE REFUND:SEC DEP:RM RENTAL:TCC 200.00 200.00
181247 02/09/2017 002982 FRANCHISE TAX BOARD SUPPORT PAYMENT 453.03 453.03
181248 02/09/2017 002982 FRANCHISE TAX BOARD SUPPORT PAYMENT 150.00 150.00
181249 02/09/2017 018858 FRONTIER CALIFORNIA, INC. JAN INTERNET SVCS:EOC 132.97 132.97
181250 02/09/2017 016184 FUN EXPRESS, LLC SUPPLIES:HIGH HOPES PROGRAM 87.44
181251 02/09/2017 007866 G C S SUPPLIES INC
181252 02/09/2017 001937 GALLS, LLC
SUPPLIES:HIGH HOPES PROGRAM
MISC TONER & INK FOR
PRI NTERS:CIVIC
MISC TONER & INK FOR PRINTERS:CIVI(
equip:police volunteers
equip:police volunteers
25.93 113.37
2,097.89
1,534.36 3,632.25
372.54
9.15 381.69
181253 02/09/2017 005405 GILLILAND, ROBIN SUPPLIES FOR HOMELESS COUNT 2/1 107.20 107.20
181254 02/09/2017 019570 GIORDANO, KRISTIAN REFUND:10%OF FEES:W/D
APPL:PA16-1335
181255 02/09/2017 009608 GOLDEN VALLEY MUSIC STTLMNT: "HOTEL BILTMORE NYC
SOCIETY 1917" 2/4
30.00 30.00
1,916.00 1,916.00
181256 02/09/2017 019582 GUZMAN, OSVALDO REL. CLAIMS SETTLEMENT PMT: 179.99 179.99
2016-20
181257 02/09/2017 000186 HANKS HARDWARE INC
JAN 17 MAINT. SUPPLIES: TVM
JAN 17 MAINT. SUPPLIES: VARIOUS PAR
JAN 17 MAINT. SUPPLIES: ST. MAINT. DIV
JAN 17 MAINT SUPPLIES: TCC
JAN 17 MISC SMALL TOOLS & EQUIP: PV
16.57
1,343.54
3,527.50
40.35
1,250.66
6,178.62
Page4
apChkLst Final Check List
02/09/2017 9:50:17AM CITY OF TEMECULA
Page: 5
Bank : union UNION BANK (Continued)
Check # Date Vendor
Description
Amount Paid Check Total
181258 02/09/2017 002109 HD SUPPLY CONSTR. SUPPLY MISC SUPPLIES:PW STREET MAINT 102.77
LTD DIV
MISC SUPPLIES:PW STREET MAINT DIV 350.19
181259 02/09/2017 000198 INTL COUNCIL OF SHOPPING ICSC MBRSHP RENEWAL:EDWARDS, 50.00
MARYANN
181260 02/09/2017 012883 JACOB'S HOUSE INC EMPLOYEE CHARITY DONATIONS
PAYMENT
181261 02/09/2017 000482 LEIGHTON CONSULTING INC 10/1-12/31/16 GEOTECH SVCS: PARK &
RIDE
181262 02/09/2017 003782 MAIN STREET SIGNS MISC SIGNS: CITY WIDE PARKS
452.96
50.00
40.00 40.00
903.60 903.60
258.28 258.28
181263 02/09/2017 018936 MARTINEZ, ABIGAIL REFUND:LOST MATERIALS 13.96 13.96
RETURNED:LIBRARY
181264 02/09/2017 007214 MAUREEN KANE & TECH TRAINING: SERIES 300 -
ASSOCIATES INC RAMIREZ, E.
1,550.00 1,550.00
181265 02/09/2017 019583 MCCANN, JAMES E. JR. REIMB:PERMIT FEES:CLASS B 73.00 73.00
LICENSE
181266 02/09/2017 019165 MCWHORTER, GREGORY ROY LECTURE:BLACK HISTORY IN COMICS 125.00 125.00
2/16
181267 02/09/2017 018675 MDG ASSOCIATES, INC. DEC 16 CDBG ADMIN SERVICES FY
16-17
2,291.25 2,291.25
181268 02/09/2017 015259 MERCURY DISPOSAL Household battery recycling program. 163.40 163.40
SYSTEMS, INC.
181269 02/09/2017 018314 MICHAEL BAKER INT'L INC.
181270 02/09/2017 012962 MILLER, MISTY
181271 02/09/2017 004040 MORAMARCO, ANTHONY J.
DEC 16 CEQA INITIAL STUDY:ART
GAITAN
10/31-11/27/16 DSGN SVCS: PECHANGA I
JUL-OCT 16 CEQA INITIAL STUDY:ART G,
NOV 16 CEQA INITIAL STUDY:ART GAITA
TCSD INSTRUCTOR EARNINGS
TCSD INSTRUCTOR EARNINGS
TCSD INSTRUCTOR EARNINGS
TCSD INSTRUCTOR EARNINGS
LOGO:2016 TEEN ZONE
TCSD INSTRUCTOR EARNINGS
1,806.38
9,696.59
6,555.22
1,100.00
157.50
345.80
375.73
385.00
500.00
70.00
19,158.19
879.03
955.00
Pages
apChkLst Final Check List
02/09/2017 9:50:17AM CITY OF TEMECULA
Page: 6
Bank : union UNION BANK (Continued)
Check # Date Vendor
181272 02/09/2017 017089 MORRIS-HOPKINS, BROOKE
Description
TCSD INSTRUCTOR EARNINGS
TCSD INSTRUCTOR EARNINGS
TCSD INSTRUCTOR EARNINGS
TCSD INSTRUCTOR EARNINGS
Amount Paid Check Total
577.50
133.88
63.00
252.00
1,026.38
181273 02/09/2017 016883 MUNICIPAL MANAGEMENT REGIS:WINTERFORUM:LEHNER,L.3/9 75.00 75.00
181274 02/09/2017 001986 MUZAK LLC FEB DISH NETWORK
PROGRAMING:41952 6TH ST
181275 02/09/2017 003964 OFFICE DEPOT BUSINESS SVS
DIV
OFFICE SUPPLIES:HUMAN
RESOURCES
OFFICE SUPPLIES:HUMAN RESOURCES
181276 02/09/2017 002105 OLD TOWN TIRE & SERVICE CITY VEHICLE MAINT SVCS: PW LAND
DEV
181277 02/09/2017 002105 OLD TOWN TIRE & SERVICE CITY VEHICLE MAINT SVCS: PARK
RANGERS
181278 02/09/2017 013127 ON STAGE MUSICALS "SWINGING DOWN OLD BROADWAY"
2/5/17
181279 02/09/2017 015923 PCMG MERAKI SUPPORT/LICENSES:INFO
TECH
62.01 62.01
28.16
94.31 122.47
1,030.25 1,030.25
611.05 611.05
1,564.86 1,564.86
6,137.99 6,137.99
181280 02/09/2017 013418 PENWORTHY COMPANY, THE COLLECTIONS:LIBRARY 1,242.04 1,242.04
181281 02/09/2017 011737 PERLMUTTER PURCHASING
POWER
181282 02/09/2017 010338 POOL& ELECTRICAL
CANON EOS REBEL T6I CAMERA: TEM 969.73
POLICE
EQUIP PURCH:TEMECULA POLICE 118.53
POOL SUPPLIES & CHEMICALS:VAR 147.12
PRODUCTS INC POOLS
1,088.26
147.12
181283 02/09/2017 005820 PRE -PAID LEGAL SERVICES PREPAID LEGAL SERVICES PAYMENT 361.80 361.80
INC
181284 02/09/2017 017431 PRINCIPAL LIFE INSURANCE DENTAL INSURANCE PAYMENT 9,038.98 9,038.98
CO
181285 02/09/2017 018831 RADEECAL, INC MOTORCYCLE VEHICLE WRAPS: TEM 149.00 149.00
POLICE
181286 02/09/2017 000947 RANCHO REPROGRAPHICS REPRODUCTION SRVCS:MURR CREEK 53.01 53.01
BRIDGE
181287 02/09/2017 012525 RCGIA '17 I.E. GANG CONF S. GONZALEZ 120.00 120.00
3/13-16
Pages
apChkLst Final Check List
02/09/2017 9:50:17AM CITY OF TEMECULA
Page: 7
Bank : union UNION BANK (Continued)
Check # Date Vendor
Description
Amount Paid Check Total
181288 02/09/2017 017549 ROSEN & ROSEN INDUSTRIES, MISC MAI NT SUPPLIES:PW STREET 683.69 683.69
INC.
181289 02/09/2017 012251 ROTH, DONALD J. TCSD INSTRUCTOR EARNINGS 196.00 196.00
181290 02/09/2017 004274 SAFE & SECURE LOCKSMITH LOCKSMITH SRVCS: CRC 10.78 10.78
181291 02/09/2017 009980 SANBORN, GWYNETH A. COUNTRY @ THE MERC 2/4/17 184.50 184.50
181292 02/09/2017 017699 SARNOWSKI, SHAWNA, M PHOTOGRAPHY SRVCS:CULTURAL 150.00 150.00
PRESTON ARTS 1/27
181293 02/09/2017 018012 SAUNDERS, CATHY TCSD INSTRUCTOR EARNINGS 268.80
TCSD INSTRUCTOR EARNINGS 268.80
TCSD INSTRUCTOR EARNINGS 156.80
TCSD INSTRUCTOR EARNINGS 302.40
TCSD INSTRUCTOR EARNINGS 302.40
TCSD INSTRUCTOR EARNINGS 176.40 1,475.60
181294 02/09/2017 015894 SEHI COMPUTER PRODUCTS, MONITORS: INFO TECH 6,556.51 6,556.51
INC.
181295 02/09/2017 015457 SHAW HR CONSULTING, INC. OCT-NOV CONSULTING SRVCS: HR 1,610.00 1,610.00
181296 02/09/2017 008529 SHERIFF'S CIVIL DIV - SUPPORT PAYMENT: PAYMENT 100.00 100.00
CENTRAL
181297 02/09/2017 009213 SHERRY BERRY MUSIC JAZZ @ THE MERC 2/2/17 483.00 483.00
181298 02/09/2017 013695 SHRED -IT US JV, LLC DEC -JAN DOC SHRED SRVCS:CITY 179.41 179.41
FACS/POLICE
Page:7
apChkLst Final Check List
02/09/2017 9:50:17AM CITY OF TEMECULA
Page: 8
Bank : union UNION BANK (Continued)
Check # Date Vendor
181300 02/09/2017 000537 SO CALIF EDISON
181301 02/09/2017 001212 SO CALIF GAS COMPANY
181302 02/09/2017 000519 SOUTH COUNTY PEST
CONTROL INC
Description
JAN 2-31-536-3481:41902 MAIN ST
JAN 2-28-629-0507:30600 PAUBA RD
JAN 2-02-502-8077:43210 BUS PARK DR E
JAN 2-35-664-9053:29119 MARGARITA RC
JAN 2-29-223-8607:42035 2ND ST PED
JAN 2-29-657-2332:45538 REDWOOD RD
JAN 2-29-953-8447:31738 WOLF VLY RD
JAN 2-30-220-8749:45850 N WOLF CREEK
JAN 2-29-953-8082:31523 WOLF VLY RD
JAN 2-36-641-3912:27498 ENTERPRISE C
JAN 2-35-403-6337:41375 MCCABE CT
JAN 2-32-903-8293:41000 MAIN STREET
JAN 2-00-397-5042:43200 BUS PARK DR
JAN 2-19-171-8568:28300 MERCEDES ST
JAN 2-18-937-3152:28314 MERCEDES ST
JAN 2-14-204-1615:30027 FRONT ST RDI(
JAN 2-02-351-4946:418456TH ST
JAN 2-31-912-7494:28690 MERCEDES ST
JAN 2-29-933-3831:43230 BUS PARK DR
JAN 2-31-536-3655:41904 MAIN ST
JAN 2-25-393-4681:41951 MORAGA RD
JAN 2-35-707-0010:33451 S HVVY-79 PED
JAN 2-31-404-6020:28771 OT FRONT ST
JAN 2-29-953-8249:46497 WOLF CREEK C
JAN 2-31-419-2873:43000 HWY-395
JAN 2-34-333-3589:41702 MAIN ST
JAN 2-31-031-2616:27991 DIAZ RD PED
JAN 2-31-282-0665:27407 DIAZ RD PED
JAN 2-29-807-1093:28079 DIAZ RD PED
JAN 2-29-657-2787:41638 WINCHESTER
JAN 2-29-807-1226:28077 DIAZ RD PED
JAN 2-31-536-3226:28690 MERCEDES ST
JAN 2-36-641-3839:27498 ENTERPRISE C
JAN 2-30-520-4414:32781 TEM PKWY LS-:
JAN 2-00-397-5067:TCSD SVC LEV C
JAN 2-29-295-3510:32211 WOLF VLY RD
JAN 2-29-224-0173:32364 OVERLAND TRI
Amount Paid Check Total
229.95
4,822.57
384.76
566.88
699.65
24.20
23.36
391.06
27.19
27.67
1,052.98
12, 322.74
2,717.79
585.84
438.72
37.54
882.70
1,657.55
1,592.40
723.47
421.87
104.21
1,383.26
26.24
26.32
27.68
27.24
27.24
26.72
26.44
26.97
1,614.31
33.29
1,238.91
2,320.84
845.59
1,551.07
JAN 098-255-9828-8:29119 MARGARITA 67.68
RD
JAN 091-085-1632-0:41951 MORAGA/POC 16.27
PEST CONTROL SERVICES: DUCK
POND
PEST CONTROL SERVICES: MRC
PEST CONTROL SERVICES: MARG SPLA
49.00
94.00
49.00
38,937.22
83.95
192.00
181303 02/09/2017 000293 STADIUM PIZZA INC RFRSHMNTS-JR WOMENS STEM: 159.82 159.82
TVE2 1/26
Page:8
apChkLst Final Check List
02/09/2017 9:50:17AM CITY OF TEMECULA
Page: 9
Bank : union UNION BANK (Continued)
Check # Date Vendor
Description
181307 02/09/2017 007762 STANDARD INSURANCE BASIC LIFE INSURANCE PAYMENT
COMPANY
Amount Paid Check Total
7,928.53 7,928.53
181308 02/09/2017 012723 STANDARD INSURANCE VOLUNTARY SUPP LIFE INSURANCE 797.66 797.66
COMPANY PAYMENT
181309 02/09/2017 017814 STC TRAFFIC, INC TRAFFIC ENGINEERING SRVCS: PW
TRAFFIC
181310 02/09/2017 016262 STEVE ADAMIAK GOLF
INSTRUCTION
181311 02/09/2017 010703 STEWART, JAMES
181312 02/09/2017 001547 TEAMSTERS LOCAL 911
181313 02/09/2017 010276 TIME WARNER CABLE
181314 02/09/2017 017430 TRANSAMERICA LIFE
INSURANCE CO
181315 02/09/2017 014866 TWM ROOFING, INC
5,000.00 5,000.00
TCSD INSTRUCTOR EARNINGS 283.50
TCSD INSTRUCTOR EARNINGS 420.00
REIMB: LEAGUE OF CA CITIES 54.75
703.50
54.75
UNION DUES PAYMENT 4,752.00 4,752.00
FEB HIGH SPEED INTERNET:LIBRARY 591.72 591.72
TRANSAMERICA ACCIDENT 2,831.12 2,831.12
ADVANTAGE PMT
ROOF REPAIRS: CIVIC CENTER & CRC 1,385.00 1,385.00
181316 02/09/2017 017579 U.S. HEALTHWORKS MEDICAL PRE EMPLOY DRUG SCREENINGS:HR 50.00
PRE EMPLOY DRUG SCREENINGS:HR
155.00 205.00
181317 02/09/2017 000325 UNITED WAY EMPLOYEE CHARITY DONATIONS 5.00 5.00
PAYMENT
181318 02/09/2017 014486 VERIZON WIRELESS 12/16-1/15 BROADBAND
SVCS:CITYWI DE
181319 02/09/2017 019548 WALCOTT 45, LLC REFUND:ENG GRAD DEP:LD13-082GR
181320 02/09/2017 007987 WALMART
1,965.09 1,965.09
50,000.00 50,000.00
SUPPLIES: CRC 34.36
RECREATION SUPPLIES: CRC
181321 02/09/2017 004567 WITCHER ELECTRIC ELECTRICAL REPAIR: CHILDREN'S
MUSEUM
1001408 01/26/2017 019571 DIEGO HILLS CHARTER REFUND:SEC DEP:RM RENTAL:TCC
1001409 01/26/2017 019572 KENNEDY, TERESA REFUND:BROADWAY MUSICAL
THEATER DANCE
87.05 121.41
210.00 210.00
200.00 200.00
33.75 33.75
Page9
apChkLst Final Check List
02/09/2017 9:50:17AM CITY OF TEMECULA
Page: 10
Bank : union UNION BANK (Continued)
Check # Date Vendor
Description
Amount Paid Check Total
1001410 01/26/2017 019573 MANN, JENNY REFUND:PRESCHOOL GYMNASTICS - 66.00 66.00
JR
1001411 01/26/2017 019574 POWELL, RANDY
1001412 01/26/2017 019575 SALCIDO, MICHELE
1001413 01/26/2017 019576 VOLLSTEDT, CORRINE
1001414 01/26/2017 019576 VOLLSTEDT, CORRINE
1001415 01/26/2017 019576 VOLLSTEDT, CORRINE
1001416 01/20/2017 019577 AQUIRRE, ANDREW
REFUND:SEC DEP:RM RENTAL:TCC 200.00 200.00
REFUND:SEC DEP:RM RENTAL:TCC 200.00 200.00
REFUND:JR SPORTS 2206.206 105.00 105.00
REFUND:BEGINNING GYMNASTICS 70.00 70.00
1710.105
REFUND:BEAR CUB UNIV KINDER 119.00 119.00
CUBS
REFUND:MUSEUM ADMISSION (2) 10.00 10.00
1001417 01/20/2017 019578 BHARADWAJ, RAHUL REFUND:BRIGHT START FOR KIDS 416.00 416.00
6000.102
1001418 01/20/2017 019578 BHARADWAJ, RAHUL REFUND:BRIGHT START FOR KIDS 96.00 96.00
6000.101
1001419 01/20/2017 019579 COX, SAMUEL REFUND:SEC DEP:RM RENTAL:CONF 150.00 150.00
CTR A/B
1001420 01/20/2017 019580 HARRELL, CHERMAINE REFUND:SEC DEP:RM RENTAL:CRC 200.00 200.00
1001421 01/20/2017 019581 MONTY, JENNA REFUND:MUSEUM ADMISSIONS (5) 25.00 25.00
1001422 01/20/2017 019509 PATEL, RITA
1001423 01/20/2017 019201 PINA, RUBEN
1001424 01/20/2017 019201 PINA, RUBEN
1001425 01/20/2017 019584 WILLIAMS, JOYANNA
1001426 01/20/2017 019585 WORDEN, RICHARD
REFUND:HEALTH CARE PROVIDER 20.00 20.00
CPR
REFUND:TEM ROD RUN 7000.200 35.00 35.00
REFUND:TEM ROD RUN 7000.201 35.00 35.00
REFUND:BIGFOOT'S COMPUTER CLUB 30.00 30.00
2035.102
REFUND:TEM ROD RUN 7000.628 35.00 35.00
Pagel 0
apChkLst Final Check List
02/09/2017 9:50:17AM CITY OF TEMECULA
Page: 11
Bank : union UNION BANK (Continued)
Check # Date Vendor
Description
1001427 01/20/2017 019586 YANEZ, OSCAR REFUND:SEC DEP:RM RENTAL:TCC
Amount Paid Check Total
200.00 200.00
Grand total for UNION BANK:
4,270,164.46
Page:11
apChkLst
02/09/2017 9:50:17AM
Final Check List
CITY OF TEMECULA
Page: 12
140 checks in this report.
Grand Total All Checks:
4,270,164.46
Page:12
Item No. 4
Approvals
City Attorney
Finance Director
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Kevin Hawkins, Director of Community Services
DATE: February 28, 2017
SUBJECT: Approve the Sponsorship Agreement with Reality Rally Inc. for the 2017 Reality
Rally, a Fundraiser Event for Michelle's Place (At the Request of the Economic
Development Committee Mayor Edwards and Council Member Comerchero)
PREPARED BY: Dawn Adamiak, Community Services Manager
RECOMMENDATION: That the City Council approve the Sponsorship Agreement with
Reality Rally Inc. for city -support costs, in the amount of $8,000 and in-kind promotional
services of $11,415, for the 2017 Reality Rally.
BACKGROUND: Staff received a sponsorship request from Michelle's Place to
provide city -support costs for the 2017 Reality Rally to be held on April 8, 2017. The Economic
Development Committee of the City Council (Then Mayor Pro -Tem Edwards and Council
Member Comerchero) met on March 22, 2016, to review the budget on this special event and
recommended continued support at the levels indicated in the staff report.
Reality Rally has been a popular event for the past 6 years, attracting thousands to the
fundraiser to benefit Michelle's Place. Michelle's Place is a local non-profit organization serving
the Temecula Valley, which provides emotional and educational support and facilitates breast
health care services for those touched with breast cancer.
The event includes a one -day Reality Rally Challenge Race throughout Old Town followed by
Reality TV Star meet & greet, autograph signing and the Kidz Challenge Checkpoint Games
Zone. The challenge race will incorporate and highlight many of the local attractions in Old
Town Temecula including the Old Town Temecula Community Theater and the Temecula
Valley Museum. Celebrity Reality TV show contestants will be invited to participate on teams
and enjoy the amenities of Temecula during their weekend stay.
FISCAL IMPACT: The City -support costs of $8,000 and in-kind promotional services
of $11,415 are included in the Fiscal Year 2016-17 Operating Budget of the various supporting
departments.
ATTACHMENTS: Agreement
SPONSORSHIP AGREEMENT BETWEEN
CITY OF TEMECULA AND REALITY RALLY INC.
THIS AGREEMENT is made and effective as of this 28th day of February, 2017, by and
between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Reality
Rally Inc., a California nonprofit corporation (hereinafter referred to as the "Nonprofit"). In
consideration of the mutual covenants, conditions and undertakings set forth herein, the parties agree
as follows:
1. RECITALS
This Agreement is made with respect to the following facts and purposes which each of the
parties acknowledge and agree are true and correct:
a. The Nonprofit shall operate the annual Reality Rally (hereinafter referred to as
the "Event") on April 8, 2017. The Event is a fundraiser for Michelle's Place and will take place in Old
Town Temecula.
b. The Event includes a one -day challenge type race throughout Old Town
followed by Reality TV Star meet & greet, autograph signing and the Kidz Challenge Checkpoint
Games Zone.
c. Alcohol will not be served.
d. The City desires to be a Co -Sponsor of the Event.
e. The Event will serve as a fundraiser with Michelle's Place, a local non-profit
organization servicing the Temecula Valley, which provides emotional and educational support for
those touched with breast cancer and facilitates breast health care services.
2. TERM
This Agreement shall commence on February 28, 2017, and shall remain and continue in
effect until tasks described herein are completed, but in no event later than June 30, 2017, unless
sooner terminated pursuant to the provisions of this Agreement.
3. CONSIDERATION
a. In exchange for providing the Nonprofit with in-kind city -support services valued
at an amount not to exceed Eight Thousand Dollars and No Cents ($8,000.00) and in-kind
promotional services valued at an amount not to exceed Eleven Thousand Four Hundred Fifteen
Dollars and No Cents ($11,415.00), as listed in Exhibit B, the City of Temecula shall be designated
as a Co -Sponsor of the Event. As a Co -Sponsor the City shall receive sponsor benefits as listed in
Exhibit A.
4. WRITTEN REPORT
Within ninety (90) days after the conclusion of the Event, the Nonprofit shall prepare and
submit to the Assistant City Manager a written report evaluating the Event, its attendance, media
coverage, and description of the materials in which the City has listed as a Co -Sponsor. The report
shall also include samples of media, press clippings, flyers, pamphlets, etc., in a presentation
notebook format. In addition, complete financial statements including a balance sheet, income
statement and budget to actual comparison report of the Event must be included in such a written
report.
5. PERMITS
The Nonprofit shall file an application for a Special Event Permit with the City no later than
thirty (30) days prior to the first day of the Event. The City retains its governmental jurisdiction to
determine whether to issue the permits and the nature and scope of Conditions of Approval. The
Nonprofit shall comply with all conditions of approval for the Special Event Permit, or any other City -
issued permits. Failure to comply with the Conditions of Approval of such permits shall constitute a
default of this Agreement and is grounds for termination of this Agreement.
6. MEETING ATTENDANCE
The Nonprofit shall attend all City pre -event planning meetings and event recap meetings if
warranted.
7. INDEMNIFICATION
The Nonprofit shall indemnify, protect, defend and hold harmless the City of Temecula,
Temecula Community Services District, and/or the Successor Agency to the Temecula
Redevelopment Agency, its elected officials, officers, employees, volunteers, and representatives
from any and all suits, claims, demands, losses, defense costs or expenses, actions, liability or
damages of whatsoever kind and nature which the City of Temecula, Temecula Community Services
District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents
and employees may sustain or incur or which may be imposed upon them for injury to or death of
persons, or damage to property arising out of the Nonprofit's negligent or wrongful acts or omissions
arising out of or in any way related to the performance or non-performance of this Agreement.
8. INSURANCE
The Nonprofit shall secure and maintain from a State of California admitted insurance
company, pay for and maintain in full force and effect for the duration of this Agreement an insurance
policy of comprehensive general liability against claims for injuries to persons or damages to property,
which may arise from or in connection with the performance of the work hereunder by March 31,
2017, its agents, representatives, or employees.
a. Minimum Scope of Insurance. Coverage shall be at least as broad as:
1) Insurance Services Office Commercial General Liability form No. CG 00
01 11 85 or 88.
2) Insurance Services Office Business Auto Coverage form CA 00 01 06
92 covering Automobile Liability, code 1 (any auto). If the Recipient owns no automobiles, a non -
owned auto endorsement to the General Liability policy described above is acceptable.
3) Worker's Compensation insurance as required by the State of California
and Employer's Liability Insurance. If the Recipient has no employees while performing under this
Agreement, worker's compensation insurance is not required, but Consultant shall execute a
declaration that it has no employees.
b. Minimum Limits of Insurance. Consultant shall maintain limits no Tess than:
1) General Liability: Two million ($2,000,000) per occurrence for bodily
injury, personal injury and property damage. If Commercial General Liability Insurance or other form
with a general aggregate limit is used, either the general aggregate limit shall apply separately to this
project/location or the general aggregate limit shall be twice the required occurrence limit.
2) Automobile Liability: One million ($1,000,000) per accident for bodily
injury and property damage.
3) Worker's Compensation as required by the State of California;
Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease.
c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured
retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000).
d. Other Insurance Provisions. The general liability and automobile liability
policies are to contain, or be endorsed to contain, the following provisions:
1) The City of Temecula, the Temecula Community Services District, the
Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and
volunteers are to be covered as insured's, as respects: liability arising out of activities performed by
or on behalf of the NonProfit; products and completed operations of the Recipient; premises owned,
occupied or used by the Nonprofit; or automobiles owned, leased, hired or borrowed by the Nonprofit.
The coverage shall contain no special limitations on the scope of protection afforded to the City of
Temecula, the Temecula Community Services District, the Successor Agency to the Temecula
Redevelopment Agency, their officers, officials, employees or volunteers.
2) For any claims related to this project, the Nonprofit's insurance coverage
shall be primary insurance as respects the City of Temecula, the Temecula Community Services
District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials,
employees and volunteers. Any insurance or self-insured maintained by the City of Temecula,
Temecula Community Services District, and/or the Successor Agency to the Temecula
Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the
Consultant's insurance and shall not contribute with it.
3) Any failure to comply with reporting or other provisions of the policies
including breaches of warranties shall not affect coverage provided to the City, the Temecula
Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their
officers, officials, employees or volunteers.
4) The Nonprofit's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
5) Each insurance policy required by this agreement shall be endorsed to
state: should the policy be canceled before the expiration date the issuing insurer will endeavor to
mail thirty (30) days prior written notice to the City.
6) If insurance coverage is canceled or, reduced in coverage or in limits the
Nonprofit shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via
certified mail, return receipt requested of the changes to or cancellation of the policy.
e. Acceptability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not
be considered to comply with these insurance requirements.
f. Verification of Coverage. Nonproft shall furnish the City with original
endorsements effecting coverage required by this clause. The endorsements are to be signed by a
person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on
forms provided by the City. All endorsements are to be received and approved by the City before
work commences. As an alternative to the City's forms, the Nonprofit's insurer may provide complete,
certified copies of all required insurance policies, including endorsements affecting the coverage
required by these specifications.
9. GOVERNING LAW
The City and the Nonprofit understand and agree that the laws of the State of California shall
govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern
the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the
municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In
the event such litigation is filed by one party against the other to enforce its rights under this
Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to
reasonable attorney fees and litigation expenses for the relief granted.
10. LEGAL RESPONSIBILITIES
The Nonprofit shall keep itself informed of all local, State and Federal ordinances, laws and
regulations which in any manner affect those employed by it or in any way affect the performance of
its service pursuant to this Agreement. The Nonprofit shall at all times observe and comply with all
such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at
law or in equity occasioned by failure of the Nonprofit to comply with this section.
11. ASSIGNMENT
The Nonprofit shall not assign the performance of this Agreement, nor any part thereof, nor
any monies due hereunder, without prior written consent of the City.
12. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must
be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document
delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and
time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt
requested, addressed to the address of the party as set forth below or at any other address as that
party may later designate by Notice:
Mailing Address:
To Recipient:
City of Temecula
Attn: City Manager
41000 Main Street
Temecula, CA 92590
Reality Rally Inc.
Attn: Gillian Larson
41893 Niblick Road
Temecula, CA 92591
15. INDEPENDENT CONTRACTOR
a. The Nonprofit shall at all times remain as to the City a wholly independent
contractor. The personnel performing the services under this Agreement on behalf of the Nonprofit
shall at all times be under the Nonprofit's exclusive direction and control. Neither City nor any of its
officers, employees, agents, or volunteers shall have control over the conduct of Recipient or any of
the Nonprofit's officers, employees, or agents except as set forth in this Agreement. The Nonprofit
shall not at any time or in any manner represent that it or any of its officers, employees or agents are
in any manner officers, employees or agents of the City. The Nonprofit shall not incur or have the
power to incur any debt, obligation or liability whatever against City, or bind City in any manner.
No employee benefits shall be available to the Nonprofit in connection with the performance of this
Agreement. Except for the fees paid to the Nonprofit as provided in the Agreement, City shall not pay
salaries, wages, or other compensation to the Nonprofit for performing services hereunder for City.
City shall not be liable for compensation or indemnification to the Nonprofit for injury or sickness
arising out of performing services hereunder.
16. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of
the parties described in this Agreement. All prior or contemporaneous agreements, understandings,
representations and statements, oral or written, are merged into this Agreement and shall be of no
further force or effect. Each party is entering into this Agreement based solely upon the
representations set forth herein and upon each party's own independent investigation of any and all
facts such party deems material.
17. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of the Nonprofit warrants and
represents that he or she has the authority to execute this Agreement on behalf of the Nonprofit and
has the authority to bind the Nonprofit to the performance of its obligations hereunder. The City
Manager is authorized to enter into an amendment on behalf of the City to make the following non -
substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -
monetary changes in scope of work; (d) agreement termination.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF TEMECULA
REALITY RALLY INC.
(Two Signatures of corporate officers required unless
corporate documents authorize only one person to sign the
agreement on behalf of the corporation.)
By: By:
Maryann Edwards, Mayor Gillian Larson, President
ATTEST:
By: By:
Randi Johl, City Clerk
APPROVED AS TO FORM:
By:
Pete
. Thorson, CI
Attorney
Joni Preston, Treasurer
NONPROFIT
Gillian
real'
ra
CO
PM Initials:#ip,
Date:
EXHIBIT "A"
CITY OF TEMECULA SPONSORSHIP BENEFITS
CO-SPONSOR
Reality Rally Inc. shall provide the following benefits and services for the citizens of the City of
Temecula:
• City of Temecula logo/name on advertisements
• City of Temecula name on all press releases
• City of Temecula logo/name on event poster
• City of Temecula logo/name on event flyers
• City of Temecula logo/name on event t -shirt
• Five (5) Reality Rally t -shirts
**Press Releases will be distributed to all local media, however, publication cannot be guaranteed.
Press Releases can also be provided to all sponsors for distribution to their clients, agents,
employees, etc.
EXHIBIT "B"
IN-KIND SERVICES
ESTIMATED VALUE OF CITY SUPPORT SERVICES AND COSTS
Based on the input from City departments we received estimated cost projections for the Reality
Rally event. The following expenses can be anticipated for the event:
Police: $ 1,100.00
Fire: $ 1,000.00
Public Works: $ 2,500.00
Community Services: $ 3,400.00
TOTAL: $ 8,000.00
ESTIMATED VALUE OF PROMOTIONAL SERVICES
PROVIDED BY THE CITY OF TEMECULA
The estimated value for in-kind promotional assistance provided by The City of Temecula for the
Reality Rally is as follows:
Item Value
Auto Mall Marque
Appears approximately once every 4 1/2 minutes
Cable Channel
Event slide appears approximately once per hour for 30 seconds
City Website
Event listing on the City of Temecula's event calendar
Promotional Poster
42X66 poster located in the concourse at the Civic Center
$ 3,115.00
$ 5,100.00
$ 2,200.00
$ 1,000.00
TOTAL VALUE: $ 11,415.00
Item No. 5
Approvals
City Attorney
Finance Director
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Kevin Hawkins, Director of Community Services
DATE: February 28, 2017
SUBJECT: Approve the Sponsorship Agreement with Temecula Education Foundation for
the 2017 Taste of Temecula Valley (At the Request of the Economic
Development Committee Mayor Edwards and Council Member Comerchero)
PREPARED BY: Dawn Adamiak, Community Services Manager
RECOMMENDATION: That the City Council approve the Sponsorship Agreement with
Temecula Education Foundation for city -support costs, in the amount of $7,980 and in-kind
promotional services of $11,415, for the 2017 Taste of Temecula Valley.
BACKGROUND: Staff received a sponsorship request from Temecula Education
Foundation to provide city -support costs for the 2017 Taste of Temecula Valley to be held on
April 28-29, 2017. The Economic Development Committee of the City Council (Then Mayor
Pro -Tem Edwards and Council Member Comerchero) met on March 22, 2016, to review the
budget on this special event and recommended continued support at the levels indicated in the
staff report.
Taste of Temecula Valley will serve as a fundraiser with the Temecula Education, a local non-
profit organization whose mission is to assist the Temecula Valley Unified School District with
enhancing the teaching and learning experience for students, through the donation of funds and
resources from businesses and the community. Their goal is to raise additional funds that will
allow all schools within the Temecula Valley Unified School District to support the offering of
more Arts, Sciences and Technology in the classroom. Temecla Education Foundation also
sponsors summer school enrichment programs and is working closely with the school district to
offer students an expanded summer enrichment curriculum.
Taste of Temecula Valley includes the opportunity for local restaurants, wineries,
microbreweries and vendors to showcase their establishments at a unique venue that is
designed to expose their products to new potential customers. Additionally, Taste of Temecula
Valley will include live entertainment and kids' activities throughout the scheduled event time.
The anticipated attendance is approximately 6,000 people.
FISCAL IMPACT: The City -support costs of $7,980 and in-kind promotional services
of $11,415 are included in the Fiscal Year 2016-17 Operating Budget of the various supporting
departments.
ATTACHMENTS: Agreement
SPONSORSHIP AGREEMENT BETWEEN
CITY OF TEMECULA AND
TEMECULA EDUCATION FOUNDATION
THIS AGREEMENT is made and effective as of this 28th day of February, 2017, by and
between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and
Temecula Education Foundation, a California nonprofit corporation (hereinafter referred to as the
"Nonprofit"). In consideration of the mutual covenants, conditions and undertakings set forth herein,
the parties agree as follows:
1. RECITALS
This Agreement is made with respect to the following facts and purposes which each of the
parties acknowledge and agree are true and correct:
a. The Nonprofit shall operate the annual Taste of Temecula Valley (hereinafter
referred to as the "Event") on April 28-29, 2017. The Event is a special event and will take place in
Old Town Temecula.
b. The Event includes a Friday night VIP Dining and Concert experience, which
features local chefs and exclusive menu offerings from the area's finest restaurants. The family -
friendly Saturday event features menu selections from the best Southern California wineries,
microbreweries and specialty shops, live music and kids' activities.
c. Alcohol will be served.
d. The City desires to be a Co -Sponsor of the Event.
e. The Event will serve as a fundraiser with Temecula Education Foundation, a
local non-profit organization whose charitable work and contributions have benefited youth in
Temecula by providing summer school and after school programs for the Temecula Valley Unified
School District.
2. TERM
This Agreement shall commence on February 28, 2017, and shall remain and continue in
effect until tasks described herein are completed, but in no event later than June 30, 2017, unless
sooner terminated pursuant to the provisions of this Agreement.
3. CONSIDERATION
a. In exchange for providing the Nonprofit with in-kind city -support services valued
at an amount not to exceed Seven Thousand Nine Hundred Eighty Dollars and No Cents
($7,980.00) and in-kind promotional services valued at an amount not to exceed Eleven Thousand
Four Hundred Fifteen Dollars and No Cents ($11,415.00), as listed in Exhibit B, the City of
Temecula shall be designated as a Co -Sponsor of the Event. As a Co -Sponsor the City shall
receive sponsor benefits as listed in Exhibit A.
4. WRITTEN REPORT
Within ninety (90) days after the conclusion of the Event, the Nonprofit shall prepare and
submit to the Assistant City Manager a written report evaluating the Event, its attendance, media
coverage, and description of the materials in which the City has listed as a Co -Sponsor. The report
shall also include samples of media, press clippings, flyers, pamphlets, etc., in a presentation
notebook format. In addition, complete financial statements including a balance sheet, income
statement and budget to actual comparison report of the Event must be included in such a written
report.
5. PERMITS
The Nonprofit shall file an application for a Special Event Permit with the City no later than
thirty (30) days prior to the first day of the Event. The City retains its governmental jurisdiction to
determine whether to issue the permits and the nature and scope of Conditions of Approval. The
Nonprofit shall comply with all conditions of approval for the Special Event Permit, or any other City -
issued permits. Failure to comply with the Conditions of Approval of such permits shall constitute a
default of this Agreement and is grounds for termination of this Agreement.
6. MEETING ATTENDANCE
The Nonprofit shall attend all City pre -event planning meetings and event recap meetings if
warranted.
7. INDEMNIFICATION
The Nonprofit shall indemnify, protect, defend and hold harmless the City of Temecula,
Temecula Community Services District, and/or the Successor Agency to the Temecula
Redevelopment Agency, its elected officials, officers, employees, volunteers, and representatives
from any and all suits, claims, demands, losses, defense costs or expenses, actions, liability or
damages of whatsoever kind and nature which the City of Temecula, Temecula Community Services
District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents
and employees may sustain or incur or which may be imposed upon them for injury to or death of
persons, or damage to property arising out of the Nonprofit's negligent or wrongful acts or omissions
arising out of or in any way related to the performance or non-performance of this Agreement.
8. INSURANCE
The Nonprofit shall secure and maintain from a State of California admitted insurance
company, pay for and maintain in full force and effect for the duration of this Agreement an insurance
policy of comprehensive general liability against claims for injuries to persons or damages to property,
which may arise from or in connection with the performance of the work hereunder by April 14, 2017,
its agents, representatives, or employees.
a. Minimum Scope of Insurance. Coverage shall be at least as broad as:
1) Insurance Services Office Commercial General Liability form No. CG 00
01 11 85 or 88.
2) Insurance Services Office Business Auto Coverage form CA 00 01 06
92 covering Automobile Liability, code 1 (any auto). If the Recipient owns no automobiles, a non -
owned auto endorsement to the General Liability policy described above is acceptable.
3) Worker's Compensation insurance as required by the State of California
and Employer's Liability Insurance. If the Recipient has no employees while performing under this
Agreement, worker's compensation insurance is not required, but Consultant shall execute a
declaration that it has no employees.
4) Liquor Liability for bodily injury, personal injury and property damages.
b. Minimum Limits of Insurance. Consultant shall maintain limits no less than:
1) General Liability: Two million ($2,000,000) per occurrence for bodily
injury, personal injury and property damage. If Commercial General Liability Insurance or other form
with a general aggregate limit is used, either the general aggregate limit shall apply separately to this
project/location or the general aggregate limit shall be twice the required occurrence limit.
2) Automobile Liability: One million ($1,000,000) per accident for bodily
injury and property damage.
3) Worker's Compensation as required by the State of California;
Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease.
4) Liquor Liability: One million dollars ($1,000,000) combined single limit
per occurrence for bodily injury, personal injury and property damage.
c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured
retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000).
d. Other Insurance Provisions. The general liability and automobile liability
policies are to contain, or be endorsed to contain, the following provisions:
1) The City of Temecula, the Temecula Community Services District, the
Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and
volunteers are to be covered as insured's, as respects: liability arising out of activities performed by
or on behalf of the NonProfit; products and completed operations of the Recipient; premises owned,
occupied or used by the Nonprofit; or automobiles owned, leased, hired or borrowed by the Nonprofit.
The coverage shall contain no special limitations on the scope of protection afforded to the City of
Temecula, the Temecula Community Services District, the Successor Agency to the Temecula
Redevelopment Agency, their officers, officials, employees or volunteers.
2) For any claims related to this project, the Nonprofit's insurance coverage
shall be primary insurance as respects the City of Temecula, the Temecula Community Services
District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials,
employees and volunteers. Any insurance or self-insured maintained by the City of Temecula,
Temecula Community Services District, and/or the Successor Agency to the Temecula
Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the
Consultant's insurance and shall not contribute with it.
3) Any failure to comply with reporting or other provisions of the policies
including breaches of warranties shall not affect coverage provided to the City, the Temecula
Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their
officers, officials, employees or volunteers.
4) The Nonprofit's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
5) Each insurance policy required by this agreement shall be endorsed to
state: should the policy be canceled before the expiration date the issuing insurer will endeavor to
mail thirty (30) days prior written notice to the City.
6) If insurance coverage is canceled or, reduced in coverage or in limits the
Nonprofit shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via
certified mail, return receipt requested of the changes to or cancellation of the policy.
e. Acceptability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not
be considered to comply with these insurance requirements.
f. Verification of Coverage. Nonproft shall furnish the City with original
endorsements effecting coverage required by this clause. The endorsements are to be signed by a
person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on
forms provided by the City. All endorsements are to be received and approved by the City before
work commences. As an alternative to the City's forms, the Nonprofit's insurer may provide complete,
certified copies of all required insurance policies, including endorsements affecting the coverage
required by these specifications.
9. GOVERNING LAW
The City and the Nonprofit understand and agree that the laws of the State of California shall
govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern
the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the
municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In
the event such litigation is filed by one party against the other to enforce its rights under this
Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to
reasonable attorney fees and litigation expenses for the relief granted.
10. LEGAL RESPONSIBILITIES
The Nonprofit shall keep itself informed of all local, State and Federal ordinances, laws and
regulations which in any manner affect those employed by it or in any way affect the performance of
its service pursuant to this Agreement. The Nonprofit shall at all times observe and comply with all
such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at
law or in equity occasioned by failure of the Nonprofit to comply with this section.
11. ASSIGNMENT
The Nonprofit shall not assign the performance of this Agreement, nor any part thereof, nor
any monies due hereunder, without prior written consent of the City.
12. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must
be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document
delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and
time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt
requested, addressed to the address of the party as set forth below or at any other address as that
party may later designate by Notice:
Mailing Address:
To Recipient:
City of Temecula
Attn: City Manager
41000 Main Street
Temecula, CA 92590
Temecula Education Foundation
Attn: Mark Katan
31350 Rancho Vista Road
Temecula, CA 92592
15. INDEPENDENT CONTRACTOR
a. The Nonprofit shall at all times remain as to the City a wholly independent
contractor. The personnel performing the services under this Agreement on behalf of the Nonprofit
shall at all times be under the Nonprofit's exclusive direction and control. Neither City nor any of its
officers, employees, agents, or volunteers shall have control over the conduct of Recipient or any of
the Nonprofit's officers, employees, or agents except as set forth in this Agreement. The Nonprofit
shall not at any time or in any manner represent that it or any of its officers, employees or agents are
in any manner officers, employees or agents of the City. The Nonprofit shall not incur or have the
power to incur any debt, obligation or liability whatever against City, or bind City in any manner.
No employee benefits shall be available to the Nonprofit in connection with the performance of this
Agreement. Except for the fees paid to the Nonprofit as provided in the Agreement, City shall not pay
salaries, wages, or other compensation to the Nonprofit for performing services hereunder for City.
City shall not be liable for compensation or indemnification to the Nonprofit for injury or sickness
arising out of performing services hereunder.
16. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of
the parties described in this Agreement. All prior or contemporaneous agreements, understandings,
representations and statements, oral or written, are merged into this Agreement and shall be of no
further force or effect. Each party is entering into this Agreement based solely upon the
representations set forth herein and upon each party's own independent investigation of any and all
facts such party deems material.
17. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of the Nonprofit warrants and
represents that he or she has the authority to execute this Agreement on behalf of the Nonprofit and
has the authority to bind the Nonprofit to the performance of its obligations hereunder. The City
Manager is authorized to enter into an amendment on behalf of the City to make the following non -
substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -
monetary changes in scope of work; (d) agreement termination.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF TEMECULA
By:
Maryann Edwards, Mayor
ATTEST:
By:
Randi Johl, City Clerk
APPROVED AS TO FORM:
By:
Peter M. Thorson, City Attorney
TEMECULA EDUCATION FOUNDATION
(Two Signatures of corporate officers required unless
corporate documents authorize only one person to sign the
agreement on behalf of the corporation.)
By:
Mark Katan, Vice President Ways &
Means
By:
Morris Myers, Board Member
NONPROFIT
Temecula Education Foundation
Mark Katan
31350 Rancho Vista Road
Temecula, CA 92592
Markk8ten@aol.com
PM Initialc:�
Date:
EXHIBIT "A"
CITY OF TEMECULA SPONSORSHIP BENEFITS
CO-SPONSOR
Temecula Education Foundation shall provide the following benefits and services for the citizens of
the City of Temecula:
• City of Temecula logo/name on advertisements
• City of Temecula name on all press releases
• City of Temecula logo/name on event poster
• City of Temecula logo/name on event flyers
• City of Temecula logo/name on event t -shirt
• Five (5) Taste of Temecula Valley t -shirts
**Press Releases will be distributed to all local media, however, publication cannot be guaranteed.
Press Releases can also be provided to all sponsors for distribution to their clients, agents,
employees, etc.
EXHIBIT "B"
IN-KIND SERVICES
ESTIMATED VALUE OF CITY SUPPORT SERVICES AND COSTS
Based on the input from City departments we received estimated cost projections for the Taste of
Temecula Valley event. The following expenses can be anticipated for the event:
Police: $ 1,100.00
Fire: $ 1,000.00
Public Works: $ 2,500.00
Community Services: $ 2,480.00
TOTAL: $ 7,980.00
ESTIMATED VALUE OF PROMOTIONAL SERVICES
PROVIDED BY THE CITY OF TEMECULA
The estimated value for in-kind promotional assistance provided by The City of Temecula for the
Taste of Temecula Valley is as follows:
Item Value
Auto Mall Marque
Appears approximately once every 4'/ minutes
Cable Channel
Event slide appears approximately once per hour for 30 seconds
City Website
Event listing on the City of Temecula's event calendar
Promotional Poster
42X66 poster located in the concourse at the Civic Center
$ 3,115.00
$ 5,100.00
$ 2,200.00
$ 1,000.00
TOTAL VALUE: $ 11,415.00
Item No. 6
Approvals
City Attorney
Finance Director
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Michael Heslin, Director of Information Technology and Support Services
DATE: February 28, 2017
SUBJECT: Adopt Resolution in Support of Riverside County's Broadband Fiber to the
Premise Master Plan
PREPARED BY: Jayme Fox, Office Tech II
RECOMMENDATION: That the City Council adopt a resolution entitled:
RESOLUTION NO. 17-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA IN SUPPORT FOR RIVERSIDE COUNTY'S
BROADBAND FIBER TO THE PREMISE MASTER PLAN
BACKGROUND: Riverside County's Broadband Fiber to the Premise Master Plan,
supported by the Riverside County Board of Supervisors and Executive Office, and led by
Riverside County Information Technology (RCIT), seeks to remove the barriers that obstruct
service providers from building out an improved communications infrastructure to 21st century
capabilities. A principal goal of this plan is to present a Request for Participants (RFP) in early
2017, to invite the private sector, either incumbent vendors or business entities new to the
County, to work in cooperative fashion and create partnerships to deliver Broadband services
Countywide at speeds of 1 Gbps and above. Another goal is to provide this service to all
residents at an affordable cost, one that allows our citizens to access high-speed connections to
information, entertainment, health care, government services, employment opportunities, and
educational growth. This collaborative effort calls for the development of expedited permitting
procedures, providing low-cost locations for broadband equipment and offering incentives such
as anchor tenancy. These efforts will be required of not only the County, but cooperation will be
sought from our twenty-eight cities, numerous unincorporated locations, and twelve tribal
communities as well.
If Council adopts this resolution, the City of Temecula will join with other communities, agencies
and tribal nations throughout the County, private companies and other public agencies with a
goal of issuing a collaborative RFP by the 1st quarter of 2017.
FISCAL IMPACT: None
ATTACHMENTS: Resolution
RESOLUTION NO. 17-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA IN SUPPORT FOR RIVERSIDE COUNTY'S
BROADBAND FIBER TO THE PREMISE MASTER PLAN
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE
AS FOLLOWS:
WHEREAS, all Riverside County residents, businesses and institutions need
high quality gigabit broadband services where they live, work, learn and play; and
WHEREAS, closing the digital divide is important and provides long-term
community benefits that include the ability to fully engage in the digital economy, access
existing and emerging services, and expands economic opportunities; and
WHEREAS, high speed broadband enables improved healthcare access,
treatment and information; and
WHEREAS, high speed broadband enables new business models, creates
business efficiencies, drives job creation, and connects goods and services to
customers and partners worldwide; and
WHEREAS, high speed broadband enables changes in how we access
educational resources, collaborate, conduct research and continue to learn anytime,
anyplace and at any pace; and
WHEREAS, high speed broadband enables greater civic participation and brings
communities together, helps improve public safety, and makes our transportation
systems more resilient and efficient; and
WHEREAS, the City Council of City of Temecula and other community partners
can work together to affect the deployment decisions of broadband providers by
lowering the cost of entry and operation of systems in our communities, reduce the risks
of delays during the planning, permitting and construction phases, provide opportunities
for increasing revenue, and creating new avenues for competitive entry; and
WHEREAS, the City Council of City of Temecula supports the adoption of
consistent expedited broadband permitting processes throughout participating
jurisdictions; and
WHEREAS, the City Council of City of Temecula supports the concept of 'Dig
Once' whereby conduit is installed for future or immediate use for fiber optic cable
installation whenever underground construction occurs in a roadway; and
WHEREAS, the City Council of City of Temecula supports the aggregation of
demand by all participating communities as anchor tenants of selected provider(s) if
acceptable services are available.
NOW, THEREFORE, BE IT RESOLVED on this 28th day of February, 2017 that
the City Council of City of Temecula does herby support the Riverside County
Broadband Master Plan and the development of a Request for Participation (RFP) for
the deployment of gigabit fiber services to all homes, businesses and institutions
countywide.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this 28th day of February, 2017.
Maryann Edwards, Mayor
ATTEST:
Randi Johl, City Clerk
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the
foregoing Resolution No. 17- was duly and regularly adopted by the City Council of the
City of Temecula at a meeting thereof held on the 28th day of February, 2017, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
Randi Johl, City Clerk
Item No. 7
Approvals
City Attorney
Finance Director
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Patrick A. Thomas, Director of Public Works / City Engineer
DATE: February 28, 2017
SUBJECT: Approve an Agreement for Consultant Services with Owen Group, Inc. to
Consolidate and Update Evaluation of Disabled Access to City Facilities,
Programs and Public Right of Way, PW16-03
PREPARED BY: Amer Attar, Principal Engineer — CIP
Bill McAteer, Construction Manager — CIP
RECOMMENDATION: That the City Council:
1. Approve the Agreement for Consultant Services with Owen Group, Inc., in the
amount of $327,570, to Consolidate and Update Evaluation of Disabled Access
to City Facilities, Programs and Public Right of Way, PW16-03;
2. Authorize the City Manager to approve Extra Work Authorizations not to exceed
the contingency amount of $32,757, which is equal to 10% of the Agreement
amount.
BACKGROUND: This project will update the American with Disabilities Act (ADA)
Transition Plan adopted by the City Council on September 12, 1995. The updated Transition
Plan will be the result of a comprehensive accessibility compliance evaluation of all City
facilities, including buildings, parks, and public right of way. In addition, the Transition Plan will
evaluate all City programs (services, activities, employment practices and communications)
impacted by ADA regulations. It will include specific assessments of barriers preventing
disabled access to City facilities and programs, and prioritization of the removal of identified
barriers over a reasonable period of time and within a fiscally constrained framework. A cost
estimate with line items for each facility and program evaluated will be included. The proposed
Transition Plan will be presented and developed with input from the public.
Staff solicited proposals for these professional services (Request for Proposal No. 210) via the
City's online bidding service, PlanetBids. On June 30, 2016 the City received four proposals
from highly qualified firms. All submittals were reviewed by selected panel members who
collectively determined the Owen Group, Inc. to be the most qualified and competitively priced
firm. Subsequently, staff finalized the scope of work, the associated fees, and the terms of the
Agreement through negotiations with the Owen Group, Inc.
Owen Group, Inc. is an architectural and engineering design firm with extensive experience
performing site and program accessibility compliance evaluations and transition plans. They
have completed similar projects for other public agencies.
FISCAL IMPACT: Consolidate and Update Evaluation of Disabled Access to City
Facilities, Programs, and Public Right of Way is a Capital Improvement Program project in the
Fiscal Year 2016-17 budget and funded with General Fund contributions. The Agreement
amount is $327,570, with a 10% contingency of $32,757, for a total amount of $360,327.
Adequate funds are available in the project account.
ATTACHMENT: Agreement for Consultant Services
AGREEMENT FOR CONSULTANT SERVICES BETWEEN
CITY OF TEMECULA AND OWEN GROUP, INC.
CONSOLIDATE AND UPDATE EVALUATION OF DISABLED ACCESS TO CITY
FACILITIES, PROGRAMS AND PUBLIC RIGHT OF WAY, PW16-03
THIS AGREEMENT is made and effective as of February 28, 2017, between the City of
Temecula, a municipal corporation (hereinafter referred to as "City"), and Owen Group, Inc., a
Corporation, (hereinafter referred to as "Consultant"). In consideration of the mutual covenants
and conditions set forth herein, the parties agree as follows:
1. TERM
This Agreement shall commence on February 28, 2017 and shall remain and continue
in effect until tasks described herein are completed, but in no event later than June 30, 2018,
unless sooner terminated pursuant to the provisions of this Agreement.
2. SERVICES
Consultant shall perform the services and tasks described and set forth in Exhibit A,
attached hereto and incorporated herein as though set forth in full. Consultant shall complete
the tasks according to the schedule of performance which is also set forth in Exhibit A.
3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of his or her ability,
experience, and talent, perform all tasks described herein. Consultant shall employ, at a
minimum, generally accepted standards and practices utilized by persons engaged in providing
similar services as are required of Consultant hereunder in meeting its obligations under this
Agreement.
4. PREVAILING WAGES
Pursuant to the provisions of Section 1773 of the Labor Code of the State of California,
the City Council has obtained the general prevailing rate of per diem wages and the general rate
for holiday and overtime work in this locality for each craft, classification, or type of workman
needed to execute this Agreement from the Director of the Department of Industrial Relations.
Copies may be obtained from the California Department of Industrial Relations Internet website
at http://www.dir.ca.qov. Consultant shall provide a copy of prevailing wage rates to any staff or
subconsultant hired, and shall pay the adopted prevailing wage rates as a minimum. Consultant
shall comply with the provisions of Sections 1720, 1725.5, 1771.1(a), 1773.8, 1775, 1776,
1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor
Code, Consultant shall forfeit to the City, as a penalty, the sum of $200 for each calendar day,
or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated
prevailing rates for any work done under this Agreement, by him or by any subconsultant under
him, in violation of the provisions of the Agreement. This project, work, or service will be subject
to compliance monitoring and enforcement by the Department of Industrial Relations (DIR)
pursuant to Labor Code Section 1771.4.
1
5. REGISTRATION WITH THE DEPARTMENT OF INDUSTRIAL RELATIONS
Registration with the Department of Industrial Relations (DIR) is mandatory as a
condition for bidding, providing certain services, and working on a public works project as
specified in Labor Code Section 1771.1(a). Consultant and any subconsultants must be
registered with the Department of Industrial Relations to be qualified to bid, or provide a
proposal and/or time and material quote or be listed in a bid, proposal or quote, subject to the
requirements of Public Contract Code Section 4104; or engage in the performance of any
contract that is subject to Labor Code Section 1720 et seq., unless currently registered and
qualified to perform public work pursuant to Labor Code Section 1725.5. Consultant and
subconsultants will be required to provide proof of registration with the DIR. For more
information regarding registration with the Department of Industrial Relations, refer to
http://www.dir. ca.gov/Public-Works/PublicWorks. html
6. PAYMENT
a. The City agrees to pay Consultant monthly, in accordance with the
payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates
and Schedule, attached hereto and incorporated herein by this reference as though set forth in
full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the
payment rates and schedule of payment, are null and void. This amount shall not exceed Three
Hundred Twenty Seven Thousand Five Hundred Seventy Dollars ($327,570) for the total
term of this agreement unless additional payment is approved as provided in this Agreement.
b. Consultant shall not be compensated for any services rendered in
connection with its performance of this Agreement which are in addition to those set forth
herein, unless such additional services are authorized in advance and in writing by the City
Manager . Consultant shall be compensated for any additional services in the amounts and in
the manner as agreed to by City Manager and Consultant at the time City's written
authorization is given to Consultant for the performance of said services.
The City Manager may approve additional work up to ten percent (10%) of the amount of the
Agreement as approved by City Council. Any additional work in excess of this amount shall be
approved by the City Council.
c. Consultant will submit invoices monthly for actual services performed.
Invoices shall be submitted between the first and fifteenth business day of each month, for
services provided in the previous month. Payment shall be made within thirty (30) days of
receipt of each invoice as to all non -disputed fees. If the City disputes any of Consultant's fees,
it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any
disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement,
Consultant shall provide receipts on all reimbursable expenses in excess of Fifty Dollars ($50) in
such form as approved by the Director of Finance.
7. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE
a. The City may at any time, for any reason, with or without cause, suspend
or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten
(10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately
cease all work under this Agreement, unless the notice provides otherwise. If the City suspends
or terminates a portion of this Agreement such suspension or termination shall not make void or
invalidate the remainder of this Agreement.
2
b. In the event this Agreement is terminated pursuant to this Section, the
City shall pay to Consultant the actual value of the work performed up to the time of termination,
provided that the work performed is of value to the City. Upon termination of the Agreement
pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section
entitled "PAYMENT" herein.
8. DEFAULT OF CONSULTANT
a. The Consultant's failure to comply with the provisions of this Agreement
shall constitute a default. In the event that Consultant is in default for cause under the terms of
this Agreement, City shall have no obligation or duty to continue compensating Consultant for
any work performed after the date of default and can terminate this Agreement immediately by
written notice to the Consultant. If such failure by the Consultant to make progress in the
performance of work hereunder arises out of causes beyond the Consultant's control, and
without fault or negligence of the Consultant, it shall not be considered a default.
b. If the City Manager or his delegate determines that the Consultant is in
default in the performance of any of the terms or conditions of this Agreement, it shall serve the
Consultant with written notice of the default. The Consultant shall have ten (10) days after
service upon it of said notice in which to cure the default by rendering a satisfactory
performance. In the event that the Consultant fails to cure its default within such period of time,
the City shall have the right, notwithstanding any other provision of this Agreement, to terminate
this Agreement without further notice and without prejudice to any other remedy to which it may
be entitled at law, in equity or under this Agreement.
9. OWNERSHIP OF DOCUMENTS
a. Consultant shall maintain complete and accurate records with respect to
sales, costs, expenses, receipts and other such information required by City that relate to the
performance of services under this Agreement. Consultant shall maintain adequate records of
services provided in sufficient detail to permit an evaluation of services. All such records shall
be maintained in accordance with generally accepted accounting principles and shall be clearly
identified and readily accessible. Consultant shall provide free access to the representatives of
City or its designees at reasonable times to such books and records, shall give City the right to
examine and audit said books and records, shall permit City to make transcripts there from as
necessary, and shall allow inspection of all work, data, documents, proceedings and activities
related to this Agreement. Such records, together with supporting documents, shall be
maintained for a period of three (3) years after receipt of final payment.
b. Upon completion of, or in the event of termination or suspension of this
Agreement, all original documents, designs, drawings, maps, models, computer files containing
data generated for the work, surveys, notes, and other documents prepared in the course of
providing the services to be performed pursuant to this Agreement shall become the sole
property of the City and may be used, reused or otherwise disposed of by the City without the
permission of the Consultant. With respect to computer files containing data generated for the
work, Consultant shall make available to the City, upon reasonable written request by the City,
the necessary computer software and hardware for purposes of accessing, compiling,
transferring and printing computer files.
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10. INDEMNIFICATION
The Consultant agrees to defend, indemnify, protect and hold harmless the City of
Temecula, Temecula Community Services District, and/or the Successor Agency to the
Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and
against any and all claims, demands, losses, defense costs or expenses, including attorney fees
and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula
Community Services District, and/or the Successor Agency to the Temecula Redevelopment
Agency, its officers, agents, employees or volunteers may sustain or incur or which may be
imposed upon them for injury to or death of persons, or damage to property arising out of
Consultant's negligent or wrongful acts or omissions arising out of or in any way related to the
performance or non-performance of this Agreement, excepting only liability arising out of the
negligence of the City of Temecula, Temecula Community Services District, and/or the
Successor Agency to the Temecula Redevelopment Agency.
11. INSURANCE REQUIREMENTS
Consultant shall procure and maintain for the duration of the contract insurance against
claims for injuries to persons or damages to property, which may arise from or in connection
with the performance of the work hereunder by the Consultant, its agents, representatives, or
employees.
a. Minimum Scope of Insurance. Coverage shall be at least as broad as:
1) Insurance Services Office Commercial General Liability form No.
CG 00 01 11 85 or 88.
2) Insurance Services Office Business Auto Coverage form CA 00 01
06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles,
a non -owned auto endorsement to the General Liability policy described above is acceptable.
3) Worker's Compensation insurance as required by the State of
California and Employer's Liability Insurance. If the Consultant has no employees while
performing under this Agreement, worker's compensation insurance is not required, but
Consultant shall execute a declaration that it has no employees.
4) Professional Liability Insurance shall be written on a policy form
providing professional liability for the Consultant's profession.
b. Minimum Limits of Insurance. Consultant shall maintain limits no less
than:
1) General Liability: One Million Dollars ($1,000,000) per occurrence
for bodily injury, personal injury and property damage. If Commercial General Liability
Insurance or other form with a general aggregate limit is used, either the general aggregate limit
shall apply separately to this project/location or the general aggregate limit shall be twice the
required occurrence limit.
2) Automobile Liability: One Million Dollars ($1,000,000) per
accident for bodily injury and property damage.
3) Worker's Compensation as required by the State of California;
Employer's Liability: One Million Dollars ($1,000,000) per accident for bodily injury or disease.
4) Professional Liability Coverage: One Million Dollars ($1,000,000)
per claim and in aggregate.
4
c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured
retentions shall not exceed Twenty Five Thousand Dollars ($25,000).
d. Other Insurance Provisions. The general liability and automobile liability
policies are to contain, or be endorsed to contain, the following provisions:
1) The City of Temecula, the Temecula Community Services District,
the Successor Agency to the Temecula Redevelopment Agency, their officers, officials,
employees and volunteers are to be covered as insured's, as respects: liability arising out of
activities performed by or on behalf of the Consultant; products and completed operations of the
Consultant; premises owned, occupied or used by the Consultant; or automobiles owned,
leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations
on the scope of protection afforded to the City of Temecula, the Temecula Community Services
District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials,
employees or volunteers.
2) For any claims related to this project, the Consultant's insurance
coverage shall be primary insurance as respects the City of Temecula, the Temecula
Community Services District, the Successor Agency to the Temecula Redevelopment Agency,
their officers, officials, employees and volunteers. Any insurance or self-insured maintained by
the City of Temecula, Temecula Community Services District, and/or the Successor Agency to
the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be
excess of the Consultant's insurance and shall not contribute with it.
3) Any failure to comply with reporting or other provisions of the
policies including breaches of warranties shall not affect coverage provided to the City of
Temecula, the Temecula Community Services District, and the Successor Agency to the
Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees
or volunteers.
4) The Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the limits of the insurer's
liability.
5) Each insurance policy required by this agreement shall be
endorsed to state in substantial conformance to the following: If the policy will be canceled
before the expiration date the insurer will notify in writing to the City of such cancellation not less
than thirty (30) days' prior to the cancellation effective date.
6) If insurance coverage is canceled or, reduced in coverage or in
limits the Consultant shall within two (2) business days of notice from insurer phone, fax, and/or
notify the City via certified mail, return receipt requested of the changes to or cancellation of the
policy.
e. Acceptability of Insurers. Insurance is to be placed with insurers with a
current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self
insurance shall not be considered to comply with these insurance requirements.
f. Verification of Coverage. Consultant shall furnish the City with original
endorsements effecting coverage required by this clause. The endorsements are to be signed
by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to
be on forms provided by the City. All endorsements are to be received and approved by the
City before work commences. As an alternative to the City's forms, the Consultant's insurer
may provide complete, certified copies of all required insurance policies, including
endorsements affecting the coverage required by these specifications.
5
12. INDEPENDENT CONTRACTOR
a. Consultant is and shall at all times remain as to the City a wholly
independent contractor. The personnel performing the services under this Agreement on behalf
of Consultant shall at all times be under Consultant's exclusive direction and control. Neither
City nor any of its officers, employees, agents, or volunteers shall have control over the conduct
of Consultant or any of Consultant's officers, employees, or agents except as set forth in this
Agreement. Consultant shall not at any time or in any manner represent that it or any of its
officers, employees or agents are in any manner officers, employees or agents of the City.
Consultant shall not incur or have the power to incur any debt, obligation or liability whatever
against City, or bind City in any manner.
b. No employee benefits shall be available to Consultant in connection with
the performance of this Agreement. Except for the fees paid to Consultant as provided in the
Agreement, City shall not pay salaries, wages, or other compensation to Consultant for
performing services hereunder for City. City shall not be liable for compensation or
indemnification to Consultant for injury or sickness arising out of performing services hereunder.
13. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of all local, State and Federal ordinances, laws
and regulations which in any manner affect those employed by it or in any way affect the
performance of its service pursuant to this Agreement. The Consultant shall at all times
observe and comply with all such ordinances, laws and regulations. The City, and its officers
and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to
comply with this section.
14. RELEASE OF INFORMATION
a. All information gained by Consultant in performance of this Agreement
shall be considered confidential and shall not be released by Consultant without City's prior
written authorization. Consultant, its officers, employees, agents or subcontractors, shall not
without written authorization from the City Manager or unless requested by the City Attorney,
voluntarily provide declarations, letters of support, testimony at depositions, response to
interrogatories or other information concerning the work performed under this Agreement or
relating to any project or property located within the City. Response to a subpoena or court
order shall not be considered "voluntary" provided Consultant gives City notice of such court
order or subpoena.
b. Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons, complaint, subpoena,
notice of deposition, request for documents, interrogatories, request for admissions or other
discovery request, court order or subpoena from any party regarding this Agreement and the
work performed there under or with respect to any project or property located within the City.
City retains the right, but has no obligation, to represent Consultant and/or be present at any
deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to
provide City with the opportunity to review any response to discovery requests provided by
Consultant. However, City's right to review any such response does not imply or mean the right
by City to control, direct, or rewrite said response.
6
15. NOTICES
Any notices which either party may desire to give to the other party under this
Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a
reputable document delivery service, such as but not limited to, Federal Express, that provides
a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified
mail, postage prepaid, return receipt requested, addressed to the address of the party as set
forth below or at any other address as that party may later designate by Notice. Notice shall be
effective upon delivery to the addresses specified below or on the third business day following
deposit with the document delivery service or United States Mail as provided above.
Mailing Address:
To Consultant:
16. ASSIGNMENT
City of Temecula
Attn: City Manager
41000 Main Street
Temecula, CA 92590
Owen Group, Inc.
Attn: Steven Hooper
220 Technology Drive, Suite 100
Irvine, CA 92618
The Consultant shall not assign the performance of this Agreement, nor any part thereof,
nor any monies due hereunder, without prior written consent of the City. Upon termination of
this Agreement, Consultant's sole compensation shall be payment for actual services performed
up to, and including, the date of termination or as may be otherwise agreed to in writing
between the City Council and the Consultant.
17. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force and
effect, all licenses required of it by law for the performance of the services described in this
Agreement.
18. GOVERNING LAW
The City and Consultant understand and agree that the laws of the State of California
shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and
also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall
take place in the municipal, superior, or federal district court with geographic jurisdiction over
the City of Temecula. In the event such litigation is filed by one party against the other to
enforce its rights under this Agreement, the prevailing party, as determined by the Court's
judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief
granted.
19. PROHIBITED INTEREST
No officer, or employee of the City of Temecula that has participated in the development
of this agreement or its approval shall have any financial interest, direct or indirect, in this
Agreement, the proceeds thereof, the Consultant, or Consultant's sub -contractors for this
project, during his/her tenure or for one year thereafter. The Consultant hereby warrants and
7
represents to the City that no officer or employee of the City of Temecula that has participated in
the development of this agreement or its approval has any interest, whether contractual, non -
contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of
the Consultant or Consultant's sub -contractors on this project. Consultant further agrees to
notify the City in the event any such interest is discovered whether or not such interest is
prohibited by law or this Agreement.
20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the
obligations of the parties described in this Agreement. All prior or contemporaneous
agreements, understandings, representations and statements, oral or written, are merged into
this Agreement and shall be of no further force or effect. Each party is entering into this
Agreement based solely upon the representations set forth herein and upon each party's own
independent investigation of any and all facts such party deems material.
21. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant warrants and
represents that he or she has the authority to execute this Agreement on behalf of the
Consultant and has the authority to bind Consultant to the performance of its obligations
hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to
make the following non -substantive modifications to the agreement: (a) name changes; (b)
extension of time; (c) non -monetary changes in scope of work; (d) agreement termination.
8
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the
day and year first above written.
CITY OF TEMECULA
Owen Group, Inc.
(Two Signatures of corporate officers required unless corporate
documents authorize only one person to sign the agreement on
behalf of the corporation.)
By: By:
Maryann Edwards, Mayor
ATTEST:
By: By:
Randi Johl, City Clerk
APPROVED AS TO FORM:
By:
Peter M. Thorson, City Attorney CONSULTANT
Michael Chegini, President
Steven Hooper, Vice President
Owen Group, Inc.
Attn: Steven Hooper
220 Technology Drive, Suite 100
Irvine, CA 92618
949-860-4800
949-860-4810
shooper@owengroup.com
9
PM Initials:
Date: L
EXHIBIT A
General Scope of Work
List of Facilities
Transition Plan Schedule
10
18
OWEN GROUP 1 QUALIFICATIONS
General Scope of Work
The following is Owen's anticipated scope of work.
2013 Estimated Centerline Mileage. Based on the Caltrans
website, the estimated maintained mileage and daily
vehicle miles of travel as of 2013 include the following:
• Rural maintained miles was 3.37
• Urban miles were 305.56
• Total mileage of 308.93.
Approximate Bus Stop Counts. Based on Owen's research,
the approximate bus stop county includes the following:
• Sign Only: 50
• Shade Structure: 5
• Rotary Bench: 35
• RTA Bench: 5
• Total:95
Traffic Signals. The City has 122 signalized intersections,
which include the 6 signalized for the 1-15 ramp
intersections at Winchester Road, Route 79 (South), and
Rancho California Road that are maintained by Caltrans.
Owen's understanding is all the signals in the City are
traffic -actuated signals, which detect vehicles and
pedestrians and adjust the signal timing accordingly to
optimize traffic flow at the intersection. Along the City's
major arterials, such as Rancho California Road, Ynez Road,
and Winchester Road, traffic signals are synchronized to
provide coordinated movement along the arterial.
Parks & Recreational Areas/Points of Interest. Based on
Owen's research of the City's website, there are 33 parks
and/or recreation areas and points of interest. There is an
estimate total acreage of 338.13.
Building Facilities. Per attached list.
Owen's Approach. The project work plan is Owen's
primary form of communication with all team members,
including the City's assigned project staff. The project work
plan is developed by the Project Manager, Mr. Ken Jewell,
PE, QSD/QSP, CPESC, and assessment team, and includes
the active participation of the City's Project Manager,
and appropriate stakeholders. The project work plan
includes several important elements that help to define
and communicate the goals and objectives of the project.
These include:
• A task outline defining all the necessary codes and
client guidelines and procedures. These tasks are given
to key project staff.
• A list prioritizing the City's ADA compliance and Title 24
accessibility codes needs. Ensuring the City meets all
ADA code compliance requirements.
• A task outline which delineates each project activity
in a step by step manner. This outline also includes
the key objectives of each phase of the work and the
expected work products.
• A project schedule contains multi -task and multi -phase
milestone deliveries.
• A coordinated schedule and staffing plan which
allocates team resources to each task.
• A schedule of meetings which outlines intent,
participants, and timing.
Phase! - Self -Evaluation: Survey, Review, and Analysis of
Facilities, Programs, Services, Activities, and the Public
Right of Way.
1.
Immediately upon notice to proceed (NTP). Owen's
Project Manager, Mr. Jewell, will coordinate with the
City to schedule a kick-off meeting.
2. Owen will meet with designated City staff to
discuss project expectations, survey methodology,
and a schedule for project deliverables. Owen will
thoroughly review and clarify questions related to the
project's scope and become familiar with important
issues and availability of resources.
3. Owen will also identify and review available City
documents, as -built plans, building plans, and other
material for an audit. Additionally, Owen will develop
the internal departmental self evaluation survey form,
to comply with ADA requirements (28 CFR §35.105
and 28 CFR §35.150(d)), and all other applicable ADA
compliance requirements.
4. Owen will also thoroughly review the City's existing
policies, documentation, and procedures to identify
ADA accessibility issues which may be discriminatory
to persons with disabilities. This review will be led by
Mr. Phil Kaplan, ICCC, Owen's expert in public agency
ADA accessibility policies and consensus building
programs.
5. Within the first two weeks of the notice to proceed,
Owen will commence our field surveys. Owen will
conduct field surveys of City buildings and facilities,
as well as all areas within and identified by the City
public right of way, which typically includes streets,
all curb ramps, sidewalks, parks, pedestrian actuated
push buttons at traffic control signals and accessibility
at transit stops, as well as parking areas and other
areas as identified by the City. These areas will be
accessed and are required for review and inclusion by
ADA. Owen's surveys will focus on the evaluation of
barriers, including path of travel, in the public rights-
of-way along streets, public parking lots, and in the
public right-of-way within and around the facility, as
well as provide an initial recommendation in terms of
priority for barrier removal.
6. Owen understands that the City's staff availability is
limited. This is the reason Owen has designated readily
available staff to perform all surveys independently.
Any surveys deemed to require City staff assistance
and access will be efficiently coordinated and
City of Temecula
Department of Public Works
Request for Proposals (RFP) No. 210
Project No.: PW16-03
Evaluation of the City's ADA (Americans with Disability
Accessibility Compliance (City Facilities and Programs)
OWEN
7
19
OWEN GROUP 1 QUALIFICATIONS
scheduled with the City to minimize impacts to the
regular workloads of City staff members.
7. Owen will compile survey data in a usable and easily
accessible format, which will include a version in
Microsoft Excel or Microsoft Access, depending on
the City's preference. Owen will also compile data and
meet with staff to review and analyze data gathered
from the survey process.
8. Owen will produce a Field Survey Report, which will be
a detailed report that profiles the various deficiencies
found. This report will be provided in Microsoft Word
and electronic (PDF) format. Owen understands this
may also include a presentation component that
outlines material provided in the report.
9. Owen will present the facility survey report to a joint
meeting of staff and the City Council, as well as solicit
and record all feedback.
10. At a minimum, and in addition to codified ADA
regulations, Owen professionals will accurately
access non-compliance using the United States
Access Board's ADA Accessibility Guidelines for
Buildings & Facilities (ADAAG); the Federal Highway
Administration's California Edition of the Manual on
Uniform Traffic Control Devices (MUTCD); and, the
California Department of General Services' Division
of the State Architect's California Access Compliance
Reference Materials, inclusive of relevant California
Building Code sections. While some of these code
requirements may not be applicable to the City's
identified public buildings and parks and supporting
facilities, they may be referenced as applicable.
11. In this report, Owen will provide a description of
the non-compliant physical elements, including
dimensions; Identification of the specific reasons a
physical element is considered non-compliant; digital
photographs of the non-compliant physical element,
including surroundings; an aerial map depicting the
location of the non-compliant physical element;
a scope of work for the construction necessary to
achieve compliance; and construction cost estimates,
including a description of the methodology used.
Phase II - Transition Plan Development
1. Owen will develop a first draft of the ADA Transition
Plan based on prior research and data collection, the
Field Survey Report, recommended priority levels
typically associated with each type of deficiency,
and determine available funding working with the
staff. We will include any recommended changes to
funding levels necessary to achieve the recommended
goals. ADA Transition Plan drafts and final product
will include recommendations on prioritization of
deficiencies. These recommendations will include,
but may not be limited to, a curb ramp schedule and
sidewalk schedule.
2. Owen will meet with City staff to review the draft
document, identify project priorities, and solicit
feedback for refining the various components. We will
incorporate any comments or changes into the draft
ADA Transition Plan.
3. Owen will prepare a PowerPoint presentation and
meet with the City Council and members of the
community at -large at an advertised public meeting,
to be held in the evening on a weekday, to review
the draft document, identify project priorities, and
solicit feedback for refining the various components.
Owen will document all comments and suggestions.
In addition to standard City advertising requirements,
Owen staff will engage in a concerted public outreach
effort prior to this meeting using a variety of mediums.
4. Owen will meet with City staff to review all feedback
and develop recommendations on potential changes.
All changes will be incorporated into the second draft.
5. Owen will prepare and produce a clear, concise and
user-friendly second draft of the ADA Transition Plan
The second draft will include a detailed description
of identified barriers, as well as the schedule and/or
plan identified for removing those barriers, estimated
costs of the work, and a summary of the public input
received.
6. Owen will present the second draft Plan to City staff
for final comments and suggestions. These documents
will clearly be denoted as "draft" on the cover.
7. Owen will provide to City staff ten (10) full-color
copies of the final ADA Transition Plan, as well as an
electronic PDF copy. We will also provide an overview
of the process, the comments received, participation
of various stakeholders, and end result. This summary
will be provided to the City Council and released to
the public.
8. Owen will present the final draft ADA Transition Plan
as a PowerPoint presentation at a regularly scheduled
council meeting for discussion and adoption by the
City Council.
9. Owen will provide the City with an electronic database
of items contained in the Facility Survey Report, which
will be in a Microsoft Excel or Microsoft Access format
and provide management, monitoring, and tracking
tools that will allow staff to manage current and
future accessibility issues, and generate reports to
show progress in meeting the ADA Transition Plan.
10. Owen will provide the City with a City-wide reference
map using AutoCAD and GIS showing ADA Transition
Plan. The map will fully show distinct points for each
identified barrier to access.
Phase III - Public Participation and Outreach: Develop an
outreach program to advise the public of the ADA Self
Assessment and Transition Plan project and to provide
an opportunity to participate in the development of the
plan
City of Temecula
Department of Public Works
Request for Proposals (RFP) No. 210
Project No.: PW16-03
Evaluation of the City's ADA (Americans with Disability
Accessibility Compliance (City Facilities and Programs)
OWEN
7
20
OWEN GROUP 1 QUALIFICATIONS
1. Owen will prepare program materials, compile
responses to Public Outreach questionnaires, and
assist the City in eliciting public input into the ADA
Transition Plan process, as necessary.
2. Owen will assist the City with organizing a Project
Kick -Off Workshop (or workshops) to inform the
community of the project and receive initial input
on the process. Owen staff will attend the workshop,
maintain a record of the proceedings, and comments
and be prepared to answer questions within our areas
of expertise.
3. Owen will assist the City with organizing a Plan Review
Workshop and/or workshops to present the draft
plan to the community and receive initial input on
the proposal. Owen will also attend the workshop,
maintain a record of the proceedings, and comments
and be prepared to answer questions within our areas
of expertise.
Phase IV - Project Database and Mapping: Develop a
database and maps to facilitate ongoing monitoring and
updating of the final comprehensive ADA Transition Plan
1. Database — Owen will develop a database for the ADA
Transition Plan using Microsoft Excel or Microsoft
Access, or whichever format the City prefers. We
understand that the purpose of the database is to
facilitate ongoing monitoring and updating of the final
comprehensive ADA Transition Plan by City staff. The
database will correlate all aspects of the transition
plan and will be produced using the database,
including but not limited to, Access Compliance
Assessment Reports, Transition Plans, reference
drawings, standard drawings and photographs. The
database will be the property of the City when the
ADA Transition Plan compilation is completed.
2. Project Map—Owen will develop a City-wide reference
map using AutoCAD and GIS. The map will fully show
distinct points for each identified barrier to access.
Phase V - City Staff Training - Provide management,
monitoring, and tracking tools that will allow staff to
manage the ADA Transition Plan
Owen understands this process will be an educational
experience for the City staff.
1. Owen will provide training of City staff in the following
areas:
• Applicable provisions of the ADA and other federal
statutes and regulations;
• Performing field investigations and inspections;
• Preparation of ADA Compliance Assessment Reports;
• Using and maintaining the database;
• Using and maintaining the project map; and
• Monitoring and updating the ADA Self Evaluation and
Transition Plan.
Owen understands that the City intends to use the finalized
ADA Transition Plan to serve as a pragmatic application
tool that will identify existing and future accessibility
needs, document accessibility facility standards, and to
provide design criteria for future facilities development.
Quality Control Program
Owen's Quality Assurance and Quality Control (QA/ QC)
has evolved over the years into a combined system that
involves both project leadership and technical excellence.
The role of the Project Manager, Mr. Ken Jewell, PE, QSD/
QSP, CPESC, is to foster enhanced communication, control,
and coordination. Communication and project leadership
is continually being refined and based upon our prior
project experience. We are committed to avoiding rework
and utilizing systems that encourage project completion in
the first attempt. This requires a commitment to planning
and results, as well as an enhanced project control of cost,
schedule, and scope of work. Owen also adheres to a strict
project coordination of interdisciplinary efforts, state,
local, and governmental approvals, and communication
with the client, affected stakeholders, and assessment
team expectations.
Quality control in a project encompasses not only the
completeness of the ADA Transition Plan and supporting
documents, but the programmatic content, work plan,
and costs of the work. We pay special attention to the
entire project to ensure that all appropriate measures are
taken to provide exceptional quality.
Rigorous quality assurance is provided for all projects
produced by Owen. The assurance is monitored by Owen
principals and is established by two functions: Standards of
Practice and Quality Control. Owen's deliberate application
of these functions minimizes the occurrences of surprises
or major change orders during construction. Owen's top
management has a total commitment to the project and
will have internally assigned both "QA/QC" officers and
"Independent check" officers any City project assigned to
Owen. These top personnel all have professional licenses
in their fields.
Project Controls Methodology and Implementation
Owen recognizes the importance of conducting the projects
within a schedule and budget, as well as ensuring a high
quality product, meeting or exceeding the expectations
of the City on all levels. Owen has standard project
management, quality assurance, and production / cost
control procedures already in place for the management
and performance of its projects. The assigned project
team is prepared to successfully complete the project(s)
within the time constraints to be established by the City
and Owen.
Owen's Unique Internal Procedures - an Inherent
Difference. In order to carry out the scope of work while
maintaining and managing a superb quality control and
assurance program, Owen approaches each project with
a fresh set of ideas and a unique, comprehensive team
arrangement of highly qualified and experienced staff
City of Temecula
Department of Public Works
Request for Proposals (RFP) No. 210
Project No.: PW16-03
Evaluation of the City's ADA (Americans with Disability
Accessibility Compliance (City Facilities and Programs)
OWEN
l
21
OWEN GROUP 1 QUALIFICATIONS
members to provide the requisite technical services
required for this City project. Project scope, budgets, and
schedules, including milestone work delivery schedules,
are developed through a detailed task/hour work plan for
specific tasks and level of effort to meet individual project
requirements. Our work plan will identify the Owen's
technical roles as required for the ADA Transition Plan.
As with any project undertaken, Owen performs quality
control reviews at strategic phases.
Owen implements multiple layers of quality control
throughout the course of a project to ensure we meet
time sensitive schedules.
• Schedule Control. Owen utilizes common techniques
to keep projects streamlined, organized, and on
schedule.
• Timeline Forecast — determination of how long a
project will take using available information on labor,
productivity, etc., including possible deviations /
escalations.
• Progress Assessment — measurement of project
progress including work estimates, inventories of
supplies and materials, etc.
• Estimation Software — tracking of planned dates
compared to estimated dates, and prediction if changes
made to the schedule will progress project ahead or
put it behind.
• Progress Monitoring — identification of potential
problems that can lead to delays. Systems include
use of diaries, reports, meetings, etc. Determination
is made as to whether or not delay prevention is cost
effective for the project.
• Data Collection — continual collection of project data
to help identify potential problems. Sources include
materials vendors, labor, managers, weather forecasts,
etc.
• Schedule Adjustment — utilization of schedule change
control systems that require changes to move through
a process and approval procedure, preventing schedule
changes that could delay the project.
Schedules are made available in electronic and paper
format in a graphic representation. Graphic schedules
display current project progress and estimated project
performance. Graphic schedules aid the project team
in identifying project slippages and taking the steps
necessary to correct them.
Scheduling Software. Owen will provide planning
and scheduling support for all project phases, from
development and pre -design through construction
closeout. Our staff can utilize Primavera P6, SureTrak,
Expedition, Meridian Prolog, Proliance and Microsoft
Project software for the preparation of schedules.
Owen's professional architects and engineers, ADA/
accessibility specialists, and in-house support staff, are
available to begin work immediately on this contract and
will remain on the project for the contract performance
period. Owen has ongoing project work; however, we
are approximately at about 70% of capacity, at this time.
Many projects are in construction and we will complete
most of them within two months. In addition, Owen has
the experience and added resources to respond in a timely
manner to this important project.
Owen has never been unable to complete a project on
time. Schedule management is on on-going and consistent
process that involves all professionals on the project team.
We have developed a comprehensive master schedule,
which can be modified as directed by the City, that clearly
defines milestones and deliverables.
Cost Control and Budget Methodology
Project Controls. Owen recognizes the importance
of conducting task order projects within a controlled
schedule budget and quality, as well as ensuring a high
quality product, meeting or exceeding the expectations of
the City. Owen has standard project management, quality
assurance, and production and cost control procedures
already in place for the management and performance
of this tenant improvement project. The assigned project
team is prepared to successfully complete the project(s)
within the time constraints to be established by the City.
Cost Estimating and Cost Control. Our approach to
managing and controlling project costs is founded in
the identification and resolution of cost impacts early in
the process when we have the most ability to influence
the outcome. Potential cost are immediately identified
and analyzed during review of assessment findings,
identification of deficiencies and proposed corrections,
then tracked, addressed, and resolved on a continual
basis. Owen retains staff specializing in developing project
schedules and cost estimating with capabilities in providing
project management. Under the management of Owen's
Principal -in -Charge, our Project Manager and supporting
estimating staff will perform independent audits of cost
estimates to ensure accuracy and completeness.
Analysis and Identification of Cost Alternatives. The
Owen team has extensive experience in estimating and
managing costs during field assessment / evaluation
through active analysis and identification of design
elements and construction alternatives to effectively
realize compliance with the targeted project budget. At
each phase of the process, the project is estimated and
the project scope is compared. Differences are highlighted
and resolved, and providing alternatives that can optimize
proposed improvements and construction are investigated
and implemented, as appropriate, to align the project with
the budget.
Throughout the facility survey/field assessment phase, we
will be proactive, we establish cost effective parameters,
prototypes, and cost models and define appropriate
procurement strategies. At the project level, we evaluate
alternative construction materials, sustainable design
City of Temecula
Department of Public Works
Request for Proposals (RFP) No. 210
Project No.: PW16-03
Evaluation of the City's ADA (Americans with Disability
Accessibility Compliance (City Facilities and Programs)
OWEN
22
OWEN GROUP 1 QUALIFICATIONS
choices, and site opportunities and phasing at every stage
of development.
We examine various construction approaches in
the use and development of standard elements and
prototypes. We develop alternative project phasing and
work-arounds to alleviate schedule impacts due to
material shortages, delayed equipment, site conditions,
and adjacency issues that might impact a project.
Management Approach
One of Owen's driving forces behind our success has been
our belief and commitment to continuity. The following
procedures are established for each project undertaken
by our firm.
Staffing and Resource Management Plan. Currently,
Owen is at 70% capacity company -wide. The addition of
this project will in no way impact our current scheduling
and we do not anticipate any scheduling issues. Owen's
depth of professional staff members partners in each
discipline provides us the ability to manage tasks
expeditiously, consistently and of high quality. Each staff
is placed under the direction of the specific discipline
leader and oversight of our proposed Project. Additional
staff members may also be made available that are not
identified in this submittal, such as technical experts,
administrative support, coordinators, and reviewers. In the
event that Key Personnel is lost due to unforeseen events,
Owen retains the requisite depth of Lead Professionals
to step in and take charge. As with any project team,
Owen strategically designated supporting staff to Lead
disciplines that are active in any project assignment. As
Senior -Level professionals with the necessary registrations
and/or certifications, these individuals are fully capable
of taking the Lead position without any learning curves.
Further, Owen retains additional professionals at various
offices that can be assigned to a project assignment at any
given point of time in the event that additional staffing is
required.
Project Approach. Project scope, budgets, and schedules,
including milestone work delivery schedules, are developed
through a detailed task/hour work plan for specific tasks
and level of effort to meet individual project requirements.
Our work plan will identify the Owen's technical roles as
required for this important ADA Transition Program.
Project Management Plan. At the start of the project,
Owen, in collaboration with the City, will review the
Scope of Work (SOW) with the City's Project Manager and
stakeholders and engage in development of the Project
Management Plan (PMP) and the project's program. After
reviewing and fully understanding the scope of work
and the City's expectations, the Owen Project Manager
prepares the PMP corresponding to the scope complexity
and time constraints of the project(s).
The PMP contains descriptions of the project and the
"deliverables", list of the various tasks, schedule, and
detailed work plan for the elements of each task, as well
as the project staff members responsible for that element.
The plan also includes the task budgets, anticipated
billings, project and client organization procedures
for correspondence, filing, approvals, project control,
company standards, State standards, ADA CBC Title 24,
ADAAG, PROWAG, MUTCD, and other governing agency
standards and specifications, and the quality control plan.
We follow Project Management Institute (PMI) principals
when implementing PMPs. The main topics are:
• Identifying the scope early on by engaging the
Stakeholders and ensuring a realistic project budget.
• Planning, initiating and scoping, validation and
verification of the program/project.
• Resources - making sure you have appropriate staffing
and expertise on the project and adjusting staffing
when necessary to meet the project schedule.
• Communication with the team and stakeholders all of
the time using the latest available technology.
• Integration of the entire team with the stakeholders to
be part of the overall solution.
• Monitoring and Controlling deliverables and meeting
the stakeholders expectations of the project team.
• Cost and Schedule monitoring at all times and in detail
at each phase of project delivery.
• Risk – identifying uncertainties early on and figuring
their risks into the project.
• Quality - validating deliverables versus accepting
deliverables; what is expected by the client, not the
design team, for deliverables and quality of work.
• Process - proactive versus reactive process; project
team communication to meet all expectations.
A copy of the PMP can be provided to the City's Project
Manager for information purposes and to meet the
auditing requirements of the City. The plan is periodically
reviewed and updated to keep current with the City's
requirements. In addition, the Project Manager will
prepare monthly project status reports to be submitted to
the City's Project Manager. The Owen Team will work with
the City's current project management system to post
project documents including plans, schedules, estimates,
specifications, and design and construction drawings, etc.,
for effective management and collaboration.
Schedule and Project Milestone Management. As a team,
we will provide the City with a cohesive team of highly
qualified individuals to ensure each task order necessary
to complete the ADA Self Evaluation and Transition Plan
is completed to the City's complete satisfaction—on
time and on budget. Owen implements multiple layers
of quality control throughout the course of a project to
ensure we meet time sensitive schedules.
Schedule Control. Owen utilizes common techniques to
keep projects streamlined, organized, and on schedule.
Periodic review and reporting includes:
• Timeline Forecast – determination of how long a
project will take using available information on labor,
City of Temecula
Department of Public Works
Request for Proposals (RFP) No. 210
Project No.: PW16-03
Evaluation of the City's ADA (Americans with Disability
Accessibility Compliance (City Facilities and Programs)
OWEN
23
OWEN GROUP 1 QUALIFICATIONS
productivity, etc., including possible deviations /
escalations
• Progress Assessment — measurement of project
progress including work estimates, inventories of
supplies and materials, etc.
• Estimation Software — tracking of planned dates
compared to estimated dates, and prediction if changes
made to the schedule will progress project ahead or
put it behind
• Progress Monitoring — identification of potential
problems that can lead to delays. Systems include
use of diaries, reports, meetings, etc. Determination
is made as to whether or not delay prevention is cost
effective for the project
• Data Collection — continual collection of project data
to help identify potential problems. Sources include
materials vendors, labor, managers, weather forecasts,
etc.
• Schedule Adjustment — utilization of schedule change
control systems that require changes to move through
a process and approval procedure, preventing schedule
changes that could delay the project
Schedules are made available in electronic and paper
format in a graphic representation. Graphic schedules
display current project progress and estimated project
performance. Graphic schedules aid the project team
in identifying project slippages and taking the steps
necessary to correct them.
Scheduling Software. Owen will provide planning
and scheduling support for all project phases, from
development and pre -design through construction
closeout. Our staff can utilize Primavera P6, SureTrak,
Expedition, Meridian Prolog, Proliance and Microsoft
Project software for the preparation of schedules.
Demonstrated Record of Timely Completion of Projects,
including those with Time Sensitive Schedules. Owen has
never been unable to complete a project on time. Schedule
management is on on-going and consistent process that
involves all professionals on the project team. We will
work with Clarke to develop a comprehensive master
schedule that clearly defines milestones and deliverables.
Preliminary Project Schedule
Owen has prepared a detailed work plan which identifies
the specific tasks required to complete the scope of work.
Please note that as Owen and the City progress into the
ADA accessibility compliance services project, there are
multiple unknowns that will require clarification. As a
result, modifications and revisions may become necessary.
Owen will fully communicate with the City at all times
to ensure that the City retains a clear understanding
of the scope of work required, associated costs, project
scheduling with milestone deliverables, and the progress
of the project at any given point of time.
Section 3 Schedule of Work
Owen has prepared a detailed anticipated project
schedule with milestone deliverables. Due to multiple
unknowns, Owen may be required to adjust the schedule
and milestones to meet the needs of the City and to
ensure our team is able to address each task as required.
Upon verifications with the City and in the field, Owen will
continue to communicate through our Project Manager,
Mr. Ken Jewell, PE, QSP/QSD, CPESC, throughout the
identification of the scope of work and progress of the
project.
Please see the page immediately following this page for
Owen's project schedule.
Section 4 Additional Information
City of Temecula, Standard Professional Services
Agreement
Owen has thoroughly reviewed the City's Standard
Professional Services Agreement and is willing to comply
with all requirements presented therein. We have no
objections or revisions and will enter this Agreement as
presented in the City's RFP document.
Exceptions, Additions, Suggestions, or Insights to the
Project
Based on Owen's review of the City's RFP document,
Owen has no exceptions, additions, suggestions, and
insights into the scope presented therein. However, due
to the City being unable to supply information relating to
centerline miles with the City's limits, list of buildings both
owned and leased, undeveloped areas of land, parks and
recreation areas, curb ramps, and other criteria, Owen
made some assumptions based on previous ADA Self
Evaluation and Transition Plan programs for municipal
agencies. Assumptions were also based on research
performed by Owen staff during the preparation of our
proposal, including the Caltrans website, City's website,
City's GIS map, and other methods and means.
As Owen progresses with the project, Owen anticipates
that additional information will be either provided or
thoroughly researched by professionals of our project
team to clearly define a scope of work that aligns to the
objectives of the City.
Acknowledgement of Addenda to the RFP
Owen received notification through PlanetBids of
Questions and Answers, where the City released a list
of questions of prospective consultants with answers
provided by the City.
Additional Information - Sample ADA Self Evaluation and
Transition Plan Report
City of Commerce, Representative Samples of the ADA
Self Evaluation and Transition Plan Prepared by Owen.
Owen has provided the City access to a Sample ADA Self
Evaluation and Transition Plan report our professional
prepared for the City of Commerce. There are two methods
of accessing the report, with the first enabling City staff in
selecting specific files, deleting, etc. The second is a direct
link to the Sample Report.
City of Temecula
Department of Public Works
Request for Proposals (RFP) No. 210
Project No.: PW16-03
Evaluation of the City's ADA (Americans with Disability
Accessibility Compliance (City Facilities and Programs)
OWEN
1. Please follow the attached link to our FTP HUB to
download examples. While most of these are now
public record, we would appreciate them being kept
as confidential, and the PDF files deleted after your
use so that the distribution path stays controlled.
Link: https://owen.onehub.com/owen-ada
Password: Ow220en
2. Or the direct link to the Sample Report:
https://owen.onehub.com/d/a2jp/
Please note that these are examples, and the cost analysis
and deferred maintenance, and capital improvement plans
outputs from our database are tailored to the specific
needs of each client.
Section 5 Cost Proposal, Hourly Rates & Total
Fee
Owen has completed our cost proposal, hourly schedule
of rates, and total fee, which will be uploaded to the City's
PlanetBid portal as a separate file.
City of Temecula
Department of Public Works
Request for Proposals (RFP) No. 210
Project No.: PW16-03
Evaluation of the City's ADA (Americans with Disability Act)
Accessibility Compliance (City Facilities and Programs)
OWEN
FACILITY
ADDRESS
CONTACT LINE
NUMBER
Fire Station 12
Fire Station 73
Fire Station 84
Fire Station 92
Fire Station 95 Roripaugh
28330 Mercedes Street
27415 Enterprise Circle West
30650 Pauba Road
32211 Wof Valley Road
32131 S. Loop Road
676-2161
699-0351
693-0683
302-1497
676-6540
Jefferson Rec Center (JRC)
Temecula Community Center (TCC)
Community Rec Center
Skate Park
TES Pool - 911
41375 McCabe Court
28816 Pujol Street
30875 Rancho Vista Road
42569 Margarita Road
41951 Moraga Road
296-3738
694-6469
694-6410
695-1409
693-2670
Bahia Vista Park
Pat Birdsal Sports Park
Butterfield Stage Park
Calle Aragon Park
Crowne Hill Park
Harveston Community Park
Harveston Lake Park
John Magee Park
Kent Hintergardt Memorial Park
Loma Linda Park
Long Canyon Creek Park
Margarita Community Park
Meadows Park
Nakayama Park
Nicolas Road Park
Pablo Apis Park
Pala Community Park
Paloma Del Sol Park
Paseo Gallante Park
Pauba Ridge Park
Redhawk Community Park
Riverton Park
Ronald Reagan Sports Park
Rotary Park
Sam Hicks Monument Park
Serena Hills Park
Sunset Park
Stephen Linen Jr. Memorial Park
Temecula Creek Trail Park
41566 Avenida De La Reina
32380 Deer Hollow Way
33654 De Portola
41621 Calle Aragon
33203 Old Kent Rd
28582 Harveston Dr
29005 Lake House Rd
44656 Corte Veranos
31465 Via Cordoba
30877 Loma Linda Rd
40356 N. General Kearny Way
29119 Margarita Road
43110 Meadow Pky
30592 Nicolas Rd
39955 Nicolas Rd
33005 Regina Dr
44900 Temecula Ln
32099 De Portola Road
32455 Camino San Dimas
33405 Pauba Rd
44747 Redhawk Pky
30950 Riverton Ln
30875 Rancho Vista Road
28816 Pujol Street
41970 Moreno Rd
40747 Walcott Ln
32155 Camino San Jose
44935 Nighthawk Pass
33662 Channel St
491-0839
694-6410
R/Phone Numbers/Phone Nos for All Facilites May 2015
Temecula Duck Pond & War Memorial
Temeku Hills Park
Town Square
Vail Ranch Park
Veteran's Park
Voorburg Park
Winchester Creek Park
Wolf Creek Park
Wolf Creek Trail Park
28250 Ynez Rd
31367 La Serena Way
41902 Main St
32965 Harmony Lane
30965 La Serena Way
39960 Nicolas Road
39950 Margarita Rd
45850 Wolf Creek Dr. North
45454 Wolf Creek Rd
Ron Roberts Library
Mary Phillips Senior Center
History Museum
Chapel of Memories
Pennypickle's Workshop
TVE2 (Business Incubator)
Theater
Civic Center
Parking Structure
FOC
Margarita Road
SAFE
R/GIS/DeGange/CityFacilitiesPhoneNos
30600 Pauba Road
41845 6th Street
28314 Merceds Street
28314 Merceds Street
42081 Main Street
43200 Business Park Drive
42051 Main Street
41000 Main Street
28690 Mercedes Street
43230 Business Park Drive
43941 Margarita Road
28910 Pujol
693-8900
694-6464
694-6450
308-6376
506-5180
866-653-8696
800-308-4653
308-6384
699-9241
R/Phone Numbers/Phone Nos for All Facilites May 2015
OWEN GROUP CITY OF TEMECULA
ADA SELF EVALUATION AND TRANSITION PLAN SCHEDULE
ID
Task Name
Duration
Start
Finish
Predecessors
30
February
6
13
20
27
6
March
13
20
I
27
3
April
10
17
24
1
May
8
15
22
I
29
5
June
12
19
I
26
3
July
10
17
24
I
31
August
7
14
21
28
September
4
11
18
25
2
October
9
16
23
30
1
®City Council Approval
0 days
Tue 2/28/17 Tue 2/28/17
2/28
2
® Contract / Notice to Proceed
6 days
Tue 2/28/17 Tue 3/7/17
1
3
E Kick-off Meeting
0 days
Tue 3/7/17 Tue 3/7/17
2FS-1 day
•1317
Phase I. ADA Self-Evaluation
50 days
Mon 3/13/17 Fri 5/19/17
I.
...
..
:::
...
::<
...
...
.. �
. .>
.
5
Develop Departmental Questionnaire Form
5 days
Mon 3/13/17 Fri 3/17/17
2FS+3 days
6
Issue Departmental Questionnaire
0 days
Mon 3/20/17 Mon 3/20/17
5FS+1 day
-
7
Follow-up w/ Department Staff
10 days
Mon 4/10/171 Fri 4/21/17
6FS+14 days
8
Review Docs, Policies and Procedures
25 days
Mon 3/20/17'' Fri 4/21/17
6FS-1 day,7FF-1
9
Prepare Policies and Procedures Recommendations
10 days
Mon 4/24/17 Fri 5/5/17
8
T
10
City Staff Review
10 days
Mon 5/8/17 Fri 5/19/17
9
11
l-
12
12
k'hase I a. Barrier Assessment - Facilities
60 days,
Mon 4/10/17 Fri 6/30/17
E<
<
<
<
<
>
13
Validate current facilities list with city staff
3 days
Mon 4/10/17 Wed 4/12/17
3FS+24 days
14
Identify and Validate City Priorities with City Staff
3 days
Mon 4/10/17 Wed 4/12/17
3FS+24 days
15
Field Assessment
15 days
Mon 4/17/17 Fri 5/5/17
14FS+2 days
16
Compile and Prepare barrier assessment inventories
30 days
Mon 5/8/17 Fri 6/16/17
15
17
City Staff Review
10 days
Mon 6/19/17 Fri 6/30/17
16
18
19
'hase I b.Sidewalk & Curb Ramp Survey ,
110 days
Mon 3/13/17 Fri 8/11/17
I1
'
'
'
'
;:U
20
Review existing inventory list with city staff
3 days
Mon 3/13/17 Wed 3/15/17
3FS+4 days
21
Identify and Validate City Priorities with City Staff
3 days
Mon 3/13/17 Wed 3/15/17
3FS+4 days
22
Field Assessment
90 days
Mon 3/20/17 Fri 7/21/1720FS+2
days,21f
23
Compile and Prepare barrier assessment inventories
5 days
Mon 7/24/17
Fri 7/28/17
22
24
City Staff Review
10 days
Mon 7/31/17
Fri 8/11/17
23
25
26
Phase 11. Transition Plan Developemnt
97 days
Mon 6/5/17
Tue 10/17/17
ff:,
..,
'11
27
Cost estimate
15 days
Mon 6/5/17
Fri 6/23/17
16FS-10 days
28
Prepare Phasing/Implementation Schedule
5 days
Mon 6/26/17
Fri 6/30/17
27
29
Prepare Draft Report
15 days
Mon 7/17/17 Fri 8/4/17
8FS-10 days,16F
30
Final Report/Plan Complete (Draft)
0 days
Fri 8/4/17 Fri 8/4/17
29
4
8/4
31
City Staff Review
10 days
Mon 8/7/17 Fri 8/18/17
30
32
Complete Draft ADA Self Evaluation and Transition Plan
7 days
Mon 8/21/17 Tue 8/29/17
31
33
Revise and Complete Final Plan
10 days
Wed 9/27/17 Tue 10/10/17
42.:.
34
City Council Approval
0 days
Tue 10/17/171 Tue 10/17/17
33FS+5 days
• 10/17
35
36
Phase III. Public Participation and Outreach
107 days
Mon 5/1/17 Tue 9/26/17
•.,
,,
_ _
,
,
,
,
,
,
, <....I
37
Develop Public Outreach Questionnaire
3 days Mon 5/1/17 Wed 5/3/17
3FS+39 days
38
Project kick-off workshop
0 days Wed 5/24/17 Wed 5/24/17
37FS+15 days
/24
39
Public Input Phase
25 days Thu 5/25/17 Wed 6/28/17 38�o-oo«00000«�0000«�0000«
-
40
Present Draft Plan to Community 0 days Tue 8/29/17 Tue 8/29/17 32
8/29
41
Public Review Period
20 days Wed 8/30/17 Tue 9/26/17 40
42
Plan Review Workshop
0 days Tue 9/26/17 Tue 9/26/17 41
J9/26
43
44
12 days Mon 7/31/17 Tue 8/15/17
1,<
..
45
Update/Develop City's Facility Inventory
12 days Mon 7/31/17 Tue 8/15/17
16,23
46
Prepare City-wide Map
12 days
Mon 7/31/17
Tue 8/15/17
16,23
inn
47
48
phase V. City Staff Training
0 days
Fri 8/4/17
Fri 8/4/17
•
8/4
49
Give City Staff Training
0 days
Fri 8/4/17
Fri 8/4/17
30
48/4
Page 1
EXHIBIT B
2016-2017 Schedule of Fees
OWEN
Owen Group
2016-2017 Schedule of Fees
The following estimated hourly rates will be effective through 2016 and are subject to
adjustment based upon a mutually agreeable cost index for subsequent years:
Labor Classification
Principal - Principal Architect - Principal Engineer
Senior Project Manager
Project Manager
Project Architect
LEED Specialist
Senior Interior Designer
Senior Architect
CASP
Architect
Interior Designer
Senior Civil Engineer
Civil Engineer
Senior Structural Engineer
Structural Engineer
Senior Mechanical Engineer
Mechanical Engineer
Senior Commisioning Agent
Commissioning Agent
Senior Plumbing/ Fire Protection Engineer
Plumbing Engineer
Senior Electrical Engineer
Electrical Engineer
Staff Designer / engineer II
Staff Designer / Engineer I
Sr. CAD Designer
CAD Designer
Senior Cost Estimator
Cost Estimator / Scheduler
Project Coordinator / Document Control
Administrative
Clerical
Expenses
Telephone, Printing, delivery & Reproduction : Actual cost + 10%
Travel expenses (food, lodging, etc.): Actual cost + 10%.
Hourly Rate
Mileage: $0.56/mile
$195.00
$175.00
$160.00
$155.00
$150.00
$150.00
$145.00
$140.00
$125.00
$125.00
$145.00
$125.00
$150.00
$125.00
$150.00
$125.00
$165.00
$135.00
$145.00
$125.00
$150.00
$125.00
$115.00
$105.00
$105.00
$85.00
$170.00
$140.00
$95.00
$70.00
$60.00
City of Temecula ADA Self -Evaluation and Transition Plan
OWEN
0
Q
Q 0
C 0
a` >
-65
m
T.,
r 0
L
0
N
�°
Vi -0
0 0
a
w
` L
O
N Y
crs
0
N
w
c
W w
U
0
O 0
• 0
E • _
W
0)
0
O
0 co
w
0
a`
$195.00
$160.00
$155.00
$140.00
$140.00
$125.00
$105.00
$145.00
$115.00
$105.00
$140.00
$95.00
Total Direct Labor Costs
PROJECT MANAGEMENT AND MEETINGS
Kick-off meeting
2
2
$710.00
Meetings with staff
Coordinate with Staff and prepare field inspection plan
25
2
4
$4,000.00
City Council Presentation
CASp field survey of facilities to identify physical barriers
12
6
80
56
48
$2,760.00
$23,240.00
Develop barrier assessment inventory
2
2
40
40
48
TOTAL
HOURS
47
$16,270.00
Prepare Cost Estimate
2
100
SUBTOTAL - HOURS per Position
2
39
0
6
0
0
0
0
0
0
0
0
SUBTOTAL - per Position:
$390.00
$6,240.00
$0.00
$840.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$7,470.00
PHASE I - ADA SELF-EVALUATION
Develop and administer questionnaire and conduct interviews
with staff
Review docs, policies and proceedures
Prepare Policies and Proceedures recommendations
3
18
3
18
1
3
10
SUBTOTAL - HOURS per Position
1
9
0
46
0
0
0
0
0
0
0
0
$3,000 00
$3,000 00
SUBTOTAL - per Position:
$195.00
$1,440.00
$0.00
$6,440 00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$2,075 00
TOTAL
HOURS
56
$0.00 $8,075.00
PHASE IA - BARRIER ASSESSMENT - FACILITIES
Conduct field investigations
Coordinate with Staff and prepare field inspection plan
2
4
$880.00
CASp field survey of facilities to identify physical barriers
80
56
48
$23,240.00
Develop barrier assessment inventory
2
2
40
40
48
$16,270.00
Prepare Cost Estimate
2
100
$14,320.00
Prepare Facilities Compliance Report
1
2
2
32
40
46
$14,675.00
TOTAL
HOURS
547
SUBTOTAL - HOURS per Position
1
8
4
0
156
136
96
0
0
0
100
46
SUBTOTAL - per Position:
$195.00
$1,280.00
$620.00
$0.00
$21,840.00
$17,000.00
$10,080.00
$0.00
$0.00
$0.00
$14,000.00
$4,370.00
$69,385.00
1 of 3
PHASE II - TRANSITION PLAN DEVELOPMENT
Principal
Steven Hooper
Project Manager
Ken Jewell
Project Architect
Rhodore Geronaga
Access Compliance Policies
Evaluator
Phil Kaplan
CASp
Jon Rose and David Stubor
Architect
Hong Wong
Staff Designer/Architect
Casey Kysoth
Sr. Civil Engineer
Ken Jewell
Civil Engineer II
Mariam Athanasius
Civil Engineer I
Staff
Estimator
Steven Hooper
Project Coordinator
Staff
Total Direct Labor Costs
$11,955.00
$195.00
$160.00
$155.00
$140.00
$140.00
$125.00
$105.00
$145.00
$115.00
$105.00
$140.00
$95.00
6
PHASE IB - BARRIER ASSESSMENT - RIGHT -OF WAY
Conduct field investigations
6
6
6
SUBTOTAL - HOURS per Position
Survey public sidewalks, streets, dwys, alleys
12
12
8
0
0
0
8
12
90
900
60
SUBTOTAL - per Position:
$106,590.00
Survey public curb ramps
$1,860.00
$1,120.00
$0.00
$0.00
$0.00
$1,160.00
$0.00
24
72
400
$11,955.00
$53,760.00
Survey bus stops
14
0
14
0
0
0
0
12
42
124
12
SUBTOTAL - per Position:
$19,590.00
Survey pedestrian signal heads
$0.00
$1,960.00
$0.00
$0.00
$0.00
$0.00
$0.00
12
12
130
$5,340.00
$16,770.00
Prepare Cost Estimate
75
$10,500.00
Prepare ROW Compliance Report
1
3
15
45
$7,125.00
TOTAL
HOURS
1,969
SUBTOTAL - HOURS per Position
1
3
0
0
0
0
0
60
231
1,599
75
0
SUBTOTAL - per Position:
$195.00
$480.00
$0.00
$0.00
$0.00
$0.00
$0.00
$8,700.00
$26,565.00
$167,895.00
$10,500.00
$0.00
$214,335.00
PHASE II - TRANSITION PLAN DEVELOPMENT
Develop a comprehensive Self Evaluation and Transition Plan
1
12
12
8
8
60
$11,955.00
Assist City with kick-off workshop
6
6
6
TOTAL
HOURS
101
Assist City with plan review workshop(s)
6
6
6
SUBTOTAL - HOURS per Position
1
12
12
8
0
0
0
8
0
0
0
60
SUBTOTAL - per Position:
$195.00
$1,920.00
$1,860.00
$1,120.00
$0.00
$0.00
$0.00
$1,160.00
$0.00
$0.00
$0.00
$5,700.00
$11,955.00
PHASE III - PUBLIC PARTICIPATION AND OUTREACH
Develop and administer public outreach questionnaire
2
2
$600.00
Assist City with kick-off workshop
6
6
6
$2,370.00
Assist City with plan review workshop(s)
6
6
6
$2,370.00
TOTAL
HOURS
40
SUBTOTAL - HOURS per Position
0
14
0
14
0
0
0
0
0
0
0
12
SUBTOTAL - per Position:
$0.00
$2,240.00
$0.00
$1,960.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,140.00
$5,340.00
2 of 3
PHASE IV - PROJECT DATABASE AND MAPPING
w
C
W w
U
0
O
0 co
w
0
a`
$195.00
$160.00
$155.00
$140.00
$140.00
$125.00
$105.00
$145.00
$115.00
$105.00
$140.00
$95.00
Develop ADA plan database
2
4
4
8
Develop a city-wide GIS reference ma
p
2
16
28
SUBTOTAL - HOURS per Position
0
2
0
0
0
4
0
2
20
28
0
8
Total Direct Labor Costs
$2,040 00
SUBTOTAL - per Position:
$0.00
$320.00
$0.00
$0.00
$0.00
$500.00
$0.00
$290.00
$2,300 00
$2,940 00
$0.00
$5,070 00
TOTAL
HOURS
64
$760.00 $7,110.00
PHASE V - CITY STAFF TRAINING
Develop and facilitate City Staff training
99
12
80
6
140
96
70
251
1,627
175
138
12
$3,900.00
$1,170.00
$15,840.00
$2,480.00
$11,200.00
$21,840.00
$17,500.00
$10,080.00
$10,150.00
$28,865.00
$170,835.00
$24,500.00
$13,110.00
$327,570.00
TOTAL
HOURS
30
SUBTOTAL - HOURS per Position
0
12
0
6
0
0
0
0
0
0
0
12
SUBTOTAL - per Position:
$0.00
$1,920.00
$0.00
$840.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,140.00
$3,900.00
TOTAL - HOURS per Position
6
99
16
80
156
140
96
70
251
1,627
175
138
2,854
TOTAL - per Position:
$1,170.00
$15,840.00
$2,480.00
$11,200.00
$21,840.00
$17,500.00
$10,080.00
$10,150.00
$28,865.00
$170,835.00
$24,500.00
$13,110.00
$327,570.00
OWEN
3 of 3
GRAND TOTAL $327,570.00
Item No. 8
Approvals
City Attorney
Finance Director
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Patrick A. Thomas, Director of Public Works / City Engineer
DATE: February 28, 2017
SUBJECT: Approve the Sixth Amendment to the Agreement with Miko Mountain Lion, Inc.
for Maintenance Services
PREPARED BY: Jerzy Kanigowski, Facility Services Manager
RECOMMENDATION: That the City Council approve the Sixth Amendment to the
Agreement for Maintenance Services with Miko Mountain Lion, Inc., to increase the maximum
payment in the amount of $100,000.
BACKGROUND: The Public Works Department utilize contractors to provide
general maintenance services as a supplement to City staff on an as -needed basis. The
Agreement for Maintenance Services with Miko Mountain Lion, Inc. included a maximum
payment of $100,000 for Fiscal Year 2016-17. Due to the heavy rains this winter season, Miko
Mountain Lion, Inc. has provided emergency cleaning of flood control channels and repairing
storm damage on property owned by the City of Temecula, thereby, using approximately 90% of
the current Agreement amount. To be prepared for additional rains which may require
emergency services, staff recommends an amendment to the Agreement with Miko Mountain
Lion, Inc. increasing the maximum payment in the amount of $100,000.
FISCAL IMPACT: Sufficient funds have been included in the Annual Operating
Budget for Fiscal Year 2016-17 in the appropriate expenditure accounts.
ATTACHMENT: Sixth Amendment
SIXTH AMENDMENT TO AGREEMENT BETWEEN
CITY OF TEMECULA AND MIKO MOUNTAIN LION, INC.
MAINTENANCE SERVICES
THIS SIXTH AMENDMENT is made and entered into as of February 28, 2017, by and
between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and
Miko Mountain Lion, Inc., a Corporation (hereinafter referred to as "Contractor"). In
consideration of the mutual covenants and conditions set forth herein, the parties agree as
follows:
1. This Amendment is made with the respect to the following facts and purposes:
a. On June 12, 2012, the City and Contractor entered into that certain
Agreement entitled "Agreement for Maintenance Services," in the amount of $300,000.
b. On May 14, 2013, the City and Contractor entered into the First
Amendment to that certain Agreement entitled "Agreement for Maintenance Services," to add
scope of work, extend the term of the agreement to June 30, 2014, increase the payment in the
amount of $75,000.
c. On May 13, 2014, the City and Contractor entered into the Second
Amendment to that certain Agreement entitled "Agreement for Maintenance Services," to add
scope of work, extend the term of the agreement to June 30, 2015, increase the payment in the
amount of $100,000.
d. On May 12, 2015, the City and Contractor entered into the Third
Amendment to that certain Agreement entitled "Agreement for Maintenance Services," to add
scope of work, add the Prevailing Wage and DIR clauses, extend the term of the agreement to
June 30, 2015, increase the payment in the amount of $200,000.
e. On July 24, 2015, the City and Contractor entered into the Fourth
Amendment to that certain Agreement entitled "Agreement for Maintenance Services," to
change the company name from Ryan Monteleone Excavation to Miko Mountainlion, Inc.
f. On May 10, 2016, the City and Contractor entered into the Fifth
Amendment to that certain Agreement entitled "Agreement for Maintenance Services,"to add
scope of work, extend the term of the agreement to June 30, 2017, increase the payment in the
amount of $100,000.
g. The parties now desire to increase the payment in the amount of
$100,000, and to amend the Agreement as set forth in this Amendment.
2. Section 3 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby
amended to read as follows:
1
The City agrees to pay Contractor monthly, in accordance with the
payment rates and schedules and terms set forth in Exhibit B,
Payment Rates and Schedule, attached hereto and incorporated
herein by this reference as though set forth in full, based upon
actual time spent on the above tasks. Any terms in Exhibit B,
other than the payment rates and schedule of payment, are null
and void. The Sixth Amendment amount shall not exceed One
Hundred Thousand Dollars ($100,000), for additional
maintenance services for a total Agreement amount of Eight
Hundred Seventy Five Thousand Dollars ($875,000).
3. Except for the changes specifically set forth herein, all other terms and conditions
of the Agreement shall remain in full force and effect.
2
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the
day and year first above written.
CITY OF TEMECULA
MIKO MOUNTAIN LION, INC
(Two Signatures of corporate officers required unless corporate
documents authorize only one person to sign the agreement on
behalf of the corporation.)
By: By:
Maryann Edwards, Mayor
ATTEST:
By: By:
Randi Johl, City Clerk
APPROVED AS TO FORM:
By:
Peter M. Thorson, City Attorney CONTRACTOR
Miko Monteleone Jr., President
Miko Monteleone Sr., Vice President
Miko Mountain Lion, Inc.
Contact Person: Miko Monteleone Jr.
3015 Mickelson Way
Murrieta, CA 92563
Phone Number: (951) 852-5006
MikoMountainlion@gmail.com
3
PM Initial:
Date:
Item No. 9
Approvals
City Attorney
Finance Director
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Patrick A. Thomas, Director of Public Works / City Engineer
DATE: February 28, 2017
SUBJECT: Approve the Plans and Specifications, and Authorize Solicitation of
Construction Bids for the Pavement Rehabilitation Program - Residential
Slurry Seal, PW17-03
PREPARED BY: Amer Attar, Principal Engineer
Chris White, Assistant Engineer
RECOMMENDATION: That the City Council:
1. Approve the Plans and Specifications, and authorize the Department of Public
Works to solicit construction bids for the Pavement Rehabilitation Program -
Residential Slurry Seal, PW17-03;
2. Make a finding that this project is exempt from CEQA pursuant to Article 19,
Categorical Exemption, Section 15301, Existing Facilities, of the CEQA
Guidelines.
BACKGROUND: The Pavement Rehabilitation Program - Residential Slurry
Seal is a new project that was initiated as a direct result of voters' approval of Measure "S" in
November 2016. The project will utilize slurry to seal the project roadways against water
intrusion and deterioration of asphalt concrete pavement wearing surface. Ideally, slurry seal
is applied every five to seven years as it prolongs pavement life thereby delaying more costly
rehabilitation measures such as asphalt concrete overlays or removal and reconstruction.
Construction involves roadway preparation by removal of existing striping/markings and
cleaning/sealing large cracks. This is followed by application of slurry seal and subsequent
restoration of striping and pavement markings.
Staff has identified the street locations based on a previously completed Pavement
Management System (PMS) study, current pavement conditions, time elapsed since the last
preventative maintenance measure and geographical proximity. The streets to be sealed
include the following:
Area
Neighborhood
1
Harveston
2
Avendale/Barclay
3
Industrial Area — North Jefferson Business Park
4
Woodcrest Country
The Villages
Ridgeview
Promenade Mall at Temecula
Costain Signet
Rancho Del Sol
Rancho Solana
Verano
5
Crowne Hill
6
(Additive)
Wolf Creek
This project is exempt from the CEQA requirements pursuant to Article 19, Categorical
Exemption, Section 15301, Existing Facilities, of the CEQA Guidelines. Section 15301 states
that the repair and maintenance of existing highways and streets are Class 1 activities, which
is exempt from CEQA.
Project specifications are complete and the project is ready to be advertised for construction
bids. The contract documents are available for review in the office of the Director of Public
Works.
The Engineer's Construction Estimate for the project is $2,012,940.
FISCAL IMPACT: At the February 28, 2017 meeting, the City Council is set to
approve an appropriation of $2,300,000 for Residential Slurry Seal as part of the Capital
Improvement Program Mid -Year Budget adjustment. This appropriation will be funded by
Measure "S." Sufficient funds will be available upon the approval of the Mid -Year Budget
adjustment.
ATTACHMENTS: 1. Slurry Seal Street List
2. Location Maps
SLURRY SEAL STREET LIST
for
PAVEMENT REHABILITATION PROGRAM —
RESIDENTIAL SLURRY SEAL, PW17-03
Area 1
Harveston Neighborhood
12.95 Total Lane Miles
3,138,687 Total Square Feet
ABERDEEN LN
EDENTON WY
SALEM WY
ALBANY CT
EMERY DR
SARASOTA LN
ALBION CT
EVANSTON PL
SAVOY LN
AMESBURY LN
EVERETT WY
SHERBOURNE PL
ANN ARBOR PL
FAIRMONT PL
SOMMERVILLE LN
ANNAPOLIS DR
FRANKFORT LN
SOUTH LAKE DR
ANSELMO WY
GALLATIN CT
SPRING PLACE CT
ASHVILLE LN
GARRISON DR
SPRINGFIELD PL
AUBURN LN
GLOUCESTER CT
ST AUGUSTINE PL
AUGUSTA RD
GREENSTONE ST
STOWE RD
AVON LN
HARVESTON DR
TOPSFIELD CT
AYER LN
HARVESTON SCHOOL RD
TOWNSHIP RD
BALBOA DR
HARVESTON WY
TRENTON CT
BAR HARBOR LN
KENILWORTH WY
VILLAGE RD
BELLEVUE DR
KENNEBUNK CT
WAVERLY LN
BLACKSTONE RD
LAKE FRONT RD
WELLSLEY CT
BOOTH BAY RD
LAKEVIEW RD
WENHAM WY
BRANDON LN
LANDINGS RD
WESTCHESTER CT
BRIDGEHAMPTON RD
LANDRUM PL
WILLIAMSBURG PL
BRISTOL RD
LAUREL LN
WILLISTON CT
CAMBRIDGE PL
LEXINGTON RD
WORTHINGTON PL
CAMDEN CT
LOCK HAVEN CT
CANTON CT
LOGAN CT
CAPE CHARLES DR
LONGLEAF ST
CAPE COD LN
LOVETTSVILLE LN
CHARLESBURG DR
MARTHAS VINEYARD LN
CHARLESTON LN
MEDFORD RD
CHATHAM LN
MENDOCINO LN
CHERRYGROVE CT
NANTUCKET RD
CHEVERLY CT
NEW HAVEN RD
CLARION CT
NEWPORT RD
CORRIGAN PL
OAK PARK LN
COURTLAND WY
OAKHURST WY
CROFTON PL
PASADENA DR
CUMBERLAND RD
PLYMOUTH WY
DALTON RD
PORTLAND CT
DANBURY CT
PRESCOTT WY
DATE ST
PROVIDENCE RD
DAVENPORT CT
QUINCY LN
DAVENPORT LN
ROSEWELL CT
DAYTON LN
SLURRY SEAL STREET LIST
for
PAVEMENT REHABILITATION PROGRAM —
RESIDENTIAL SLURRY SEAL, PW17-03
Area 2
Avendale / Barclay Estates Neighborhoods
2.56 Total Lane Miles
546,676 Total Square Feet
ANDREWS WY
JONS PL
SANJAY CT
CHANDLER DR
MEADOW VIEW CIR
SERAPHINA RD
DIEGO DR
NORTHGATE PKY
SHREE RD
EASTGATE PKY
PARK VISTA CIR
SONIA LN
GRAND VIEW CIR
PARKVIEW DR
SOUTHGATE WY
HIGHLAND VISTA CIR
RITA WY
SUZI LN
HILLCREST DR
TERRACE VIEW CIR
Area 3
Industrial Area — North Jefferson Business Park
0.78 Total Lane Miles
275,480 Total Square Feet
BUECKING DR
MADISON AV
MC CABE CT
SANBORN AV
SLURRY SEAL STREET LIST
for
PAVEMENT REHABILITATION PROGRAM —
RESIDENTIAL SLURRY SEAL, PW17-03
Area 4
Woodcrest Country, The Villages, Ridgeview, Promenade Mall at Temecula,
Costain Signet, Rancho Del Sol, Rancho Solana, Verano Neighborhoods
15.99 Total Lane Miles
3,581,490 Total Square Feet
AMWOOD WY
HOLLYBERRY LN
TEATREE CT
ANACONDA CT
HUMBER DR
TRADEWATER CT
AVENIDA CIMA DEL SOL
IRON BARK CT
VAIL BROOK DR
AVENIDA SONOMA
KAFFIRBOOM CT
VIA BESO DEL SOL
AVENIDA VISTA LADERA
KIOWA RIVER CT
VIA CUESTA AL SOL
BARGIL CT
KO RIVER CT
VIA LA VIDA
BIG SAGE CT
LA SERENA WY
VIA LAS CHACRAS
BITTER CREEK CT
LONG VALLEY DR
VIA PUESTA DEL SOL
BRANDEIS CIR
LOS CAMPOS VERDE
VIA RENATE
BRAVOS CT
LYNDIE LN
WAYNEWOOD DR
CALLE ARANDA
MARHILL CIR
WHITE ROCKS CIR
CALLE FUEGO
MARWOOD CIR
WILLOW RUN RD
CALLE PALMAS
MEADE RIVER CT
WINDWOOD CIR
CALLE PANTANO
MERSEY CT
YANKEE RUN CT
CALLE PINA COLADA
MORAGA RD
YUBA CIR
CALLE PRIMA VERA
NICOLE LN
YUKON RD
CARLETON WY
NIGHTCREST CIR
CHURCHILL CT
NIGHTVIEW CIR
COPPERBEECH LN
ORCHID CT
CORTE CANTANIA
PASEO BRILLANTE
CORTE CANTERA
PASEO RAYO DEL SOL
CORTE CARRIZO
PASEO SONRISA DEL SOL
CORTE CASTILLE
RAMSEY CT
CORTE FALDAS
RED RIVER CIR
CORTE GRANADA
RIO GRANDE DR
CORTE PLATA
ROANOAKE ST
CORTE SAN LUIS
ROGUE CIR
CORTE SELVA
RUBICON CIR
CORTE TOLANO
RYCREST DR
DAHLIA WY
SALT RIVER CT
DANUBE CT
SELBY CIR
DAWNCREST CIR
SHENANDOAH CT
DEAL CT
SHOREWOOD CT
DEEPWOOD CIR
SKYWOOD DR
ELGIN CT
SOLANA WY
FEATHER CT
SOUTH GENERAL KEARNY RD
GEORGETOWN LN
STONEWOOD RD
GILWOOD CT
SWEETSHADE LN
.
GUADALUPE CT
SLURRY SEAL STREET LIST
for
PAVEMENT REHABILITATION PROGRAM —
RESIDENTIAL SLURRY SEAL, PW17-03
Area 5
Crowne Hill Neighborhood
14.26 Total Lane Miles
2,919,208 Total Square Feet
ADEN CR
JANDA CT
TIEMPO CR
ASHLEY ROSE CT
JOHN WY
TOPEKA CT
BIGH CT
JOLENE CT
TRESTLE LN
BRADSHAW DR
JOLLE CT
TRINI CT
BROOKWAY DR
KENSINGTON PL
VANDAMERE CT
CALLE MORITA
KNIGHTSBRIDGE WY
VERMONT RD
CAMELOT RD
LANCASHIRE COMMON
VIA ALVARO
CAMINO ROMO
LARRY LEE LN
VIA ANGELES
CASTLE CT
LYLES DR
VIA AZALEA
CINNAMON LN
MAIDSTONE CT
VIA CHAPPARO
CORTE BONILLA
MAJESTIC CT
VIA SABINO
CORTE CASTRO
MANCHESTER CT
VICTORIA CT
CORTE EBANO
MEADE CR
WAKEEN CR
CORTE FIGUEROA
MONROY CR
WHISTLE CT
CORTE MANGARINO
NACKE DR
WYANDOTTE ST
CORTE MENDOZA
NICHOLAS COMMON
CORTE PORFIRIO
NOBLE CT
CORTE RUIZ
NORTHSHIRE CR
CORTE VILLOSA
OLD KENT RD
CORTE YACA
OSLO CR
CROWNE HILL DR
PAMPA CT
DAHL DR
PAOLI CT
DEVANT CR
PARAGUAY DR
DRENNON CT
PLIANCE WY
DUPONT ST
PUDDING CT
ELIZABETH RD
REGENTS HILL CIR
ESSER CT
RIVERA DR
FABER CT
ROTHENBERG DR
FIJI WY
ROYAL CREST PL
FOX RD
RUDY CT
GARCIA WY
SAGE CT
GATESHEAD CT
SAN JOSE CT
GLICK CT
SAN JUAN CT
GRANDCOLAS DR
SPARKS CT
GRONLUND CT
STONEFIELD LN
GUADAGNO DR
SUVA LN
HARWICK LN
SWOBODA CT
HILL ST
HUSSAR CT
SLURRY SEAL STREET LIST
for
PAVEMENT REHABILITATION PROGRAM -
RESIDENTIAL SLURRY SEAL, PW17-03
Area 6 (Additive)
Wolf Creek Neighborhood
11.94 Total Lane Miles
2,528,780 Total Square Feet
ALPINE CT
HAWK CT
RED MOUNTAIN WY
ALPINE PL
HAZEL WY
RED PINE WY
ANTELOPE PL
HICKORY PL
REDWOOD RD
ASPEN WY
HONEYSUCKLE CT
ROCKY BAR DR
BADGER WY
HUMMINGBIRD WY
ROCKY TRAIL LN
BASSWOOD CT
HUNTER LODGE LN
SAWTOOTH LN
BAYBERRY PL
HUNTER TR
SEAGULL WY
BEAVER CREEK LN
IRONWOOD WY
SEASTAR PL
BEECH CT
JAGUAR WY
SEQUOIA CT
BIRCH CT
JAYBEE LN
SHADE TREE CT
BISON CT
JUNIPER PL
SHASTA LN
BITTERROOT CT
KLAMATH CT
SIERRA CT
BLUEBEECH CT
LILAC WY
SIERRA RIDGE WY
BOULDER WY
LIVE OAK DR
SILVERMINE WY
BRISTLECONE CT
LOCUST CT
SIX RIVERS CT
CABIN CT
LODGE HOUSE CT
SPRUCE CT
CANYON CREST CT
LOGGER TR
SWEETGUM PL
CEDAR CREST CT
LONE PINE DR
SYCAMORE LN
CEDAR WY
LYON LN
TALL OAK CT
CLOUDBURST LN
MACAWS CT
TAMARACK CT
COLD CREEK CT
MAGNOLIA PL
TETON TR
COPPER CREST LN
MALLARD WY
TIMBERMINE LN
COTTONWOOD DR
MANATEE WY
WALLABY WY
COYOTE CANYON
MAPLE DR
WHITE TAIL LN
DAVANA WY
MENDOCINO CT
WILDWOOD CT
DOMENGE WY
MINER TR
WOODSIDE CT
DURANGO DR
MOOSE CT
YELLOWSTONE LN
ELK GROVE CT
MULE DEER WY
YELLOWWOOD WY
ELM PL
MURDOCK LN
YOSEMITE LN
EUCALYPTUS CT
NIGHTINGALE RD
FALCON WY
OLIVE CT
FICUS WY
OREGON LN
FIRESIDE DR
PEACOCK PL
FOREST FALLS WY
PENGUIN PL
GOLD MINE DR
PHEASANT PL
GRANITE DR
PINON PINE WY
GRASS MEADOW WY
PLUM WY
GREEN OAK WY
PONDEROSA CT
PROVENZANO WY
SLURRY SEAL STREET LIST
for
PAVEMENT REHABILITATION PROGRAM —
RESIDENTIAL SLURRY SEAL, PW17-03
HOA's Containing Streets for Residential Slurry Seal Project
Area 1
Harveston
Area 2
Avendale/Barclay Estates
Area 3
Industrial Area — North Jefferson Business Park
Area 4
Woodcrest Country
The Villages
Ridgeview
Promenade Mall at Temecula
Costain Signet
Rancho Del Sol
Rancho Solana
Verano
Area 5
Crowne Hill
Area 6
Wolf Creek
Area 1
Streets for Proposed Slurry Seal (Area 1)
Street Centerline
City Boundary
375
750
1,500 Feet
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Area 2
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COMMERCE CT
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WHISTLING
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POW CREEK ORI
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Streets for Proposed Slurry Seal (Area 2)
Street Centerline
® City Boundary
0 375
{
750
1500 Feet
vow
Area 3
(
&Ali
0311‘,...5.104
Streets for Proposed Slurry Seal (Area 3)
Street Centerline
=City Boundary
1
D 375 750 1500 Feet
k,.
Area 4
15.12 lam Mu..
3,581,490126q.FL
Streets for Proposed Slurry Seal (Area 4)
Street Centerline
=City Boundary
0
1
500 1,000 2,000 Feel
' 11
MIRA
4osrmo
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Area 5
CORTE
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TEMECULA COMMUNITY
SERVICES DISTRICT
CONSENT
Item No. 10
ACTION MINUTES
February 14, 2017
City Council Chambers, 41000 Main Street, Temecula, California
TEMECULA COMMUNITY SERVICES DISTRICT MEETING
The Temecula Community Services District meeting convened at 7:15 PM
CALL TO ORDER: President Jeff Comerchero
ROLL CALL: DIRECTORS: Edwards, Naggar, Rahn, Stewart, Comerchero
CSD PUBLIC COMMENTS (None)
CSD CONSENT CALENDAR
9 Approve the Action Minutes of January 24, 2017 - Approved Staff Recommendation
(5-0) Director Edwards made the motion; it was seconded by Director Rahn; and
electronic vote reflected approval by Directors Edwards, Naggar, Rahn, Stewart
and Comerchero.
RECOMMENDATION:
9.1 That the Board of Directors approve the action minutes of January 24, 2017
CSD DIRECTOR OF COMMUNITY SERVICES REPORT
CSD GENERAL MANAGER REPORT
CSD BOARD OF DIRECTORS REPORTS
CSD ADJOURNMENT
At 7:17 PM, the Community Services District meeting was formally adjourned to Tuesday,
February 28, 2017, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00
PM, City Council Chambers, 41000 Main Street, Temecula, California.
Jeff Comerchero, President
ATTEST:
Randi Johl, Secretary
[SEAL]
CSD Action Minutes 021417 1
JOINT CITY COUNCIL/
TEMECULA COMMUNITY
SERVICES DISTRICT
Item No. 11
Approvals
City Attorney
Finance Director
City Manager
CITY OF TEMECULA / TEMECULA COMMUNITY SERVICES DISTRICT
AGENDA REPORT
TO: City Council / Board of Directors
FROM: Aaron Adams, City Manager / Executive Director
DATE: February 28, 2017
SUBJECT: Approve Fiscal Year 2016-17 Mid -Year Budget Adjustments
PREPARED BY: Jennifer Hennessy, Finance Director
RECOMMENDATION: That the City Council/TCSD Board of Directors adopt the following
resolutions entitled:
RESOLUTION NO. 17-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA, AMENDING THE FISCAL YEAR 2016-17 ANNUAL
OPERATING BUDGET, AND BUDGET AND FISCAL POLICIES
RESOLUTION NO. 17-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA AMENDING THE CAPITAL IMPROVEMENT
PROGRAM FISCAL YEARS 2017-21 AND AMENDING THE
CAPITAL IMPROVEMENT BUDGET FOR FY 2016-17 FOR
MAIN STREET BRIDGE PROJECT OVER MURRIETA CREEK
REPLACEMENT, PAVEMENT REHABILITATION PROGRAM
CITYWIDE, CITYWIDE CONCRETE REPAIRS, RONALD H.
ROBERTS TEMECULA PUBLIC LIBRARY ENHANCEMENT
PROJECT, PATRICIA H. BIRDSALL SPORTS PARK
SYNTHETIC TURF ENHANCEMENT, PLAYGROUND
EQUIPMENT ENHANCEMENT AND SAFETY SURFACING,
PUBLIC RESTROOMS RENOVATIONS AND SAM HICKS
MONUMENT PARK PLAYGROUND ENHANCEMENT
RESOLUTION NO. CSD 17-
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY
OF TEMECULA AMENDING THE FISCAL YEAR 2016-17
ANNUAL OPERATING BUDGETS
That the City Council approve the following changes to the Capital Improvement Program:
1. Approve an appropriation of $395,000 for CIP Project Main Street Bridge over Murrieta
Creek Replacement (PW03-05) to cover settlement with Granite Construction Company
to be reimbursed by the California Department of Transportation (Caltrans), the
administrator of the Federal Highway Bridge Program (HBP) funds.
2. Increase Development Impact Fees (DIF) - Streets funding in the amount of $1,691,345
for CIP Project Main Street Bridge over Murrieta Creek Replacement (PW03-05) to
cover the difference for executed change orders for unforeseen condition and added
work requested by the City that will not be reimbursed by Caltrans, the administrator of
the Federal Highway Bridge Program (HBP).
3. Approve the appropriation of Measure S revenue within the following Capital
Improvement Projects:
a. Pavement Rehabilitation Program -Citywide ($2,300,000)
b. Citywide Concrete Repairs ($300,000)
c. Ronald H. Roberts Temecula Public Library Enhancement Project ($250,000)
d. Patricia H. Birdsall Sports Park Synthetic Turf Enhancement ($1,000,000)
e. Playground Equipment Enhancement and Safety Surfacing ($100,000)
f. Public Restroom Renovations ($150,000)
g. Sam Hicks Monument Park Playground Enhancement ($250,000)
BACKGROUND: In accordance with Budget Policy II.B.- Interim Reporting, City staff conducted a
comprehensive Mid -Year review of its Annual Operating Budget. The purpose of the review is to
analyze revenue and expenditure trends to identify variances from the Adopted Budget and ensure that
the City maintains a healthy fiscal position. The Mid -Year Budget includes a review of all City funds.
The requested adjustments are reflected in the attached exhibits, and are summarized below.
• Exhibit A — General Fund & Measure S Fund FY2016-17 Mid -Year Budgets
• Exhibit B — Special Revenue Funds FY2016-17 Mid -Year Budget
• Exhibit C — Internal Service Funds FY2016-17 Mid -Year Budget
• Exhibit D — Budget and Fiscal Policies
• Exhibit E — Temecula Community Services District FY2016-17 Mid -Year Budget
• Exhibit F — Capital Improvement Program (Mid -Year Adjustments)
GENERAL FUND:
FY2016-17 Revenues:
Adjustments to General Fund revenue reflect an increase of $2,449,900, bringing the Total FY2016-17
Revenue to $71,859,440.
The majority of the increased revenue is from higher than anticipated Sales Tax ($1,779,310), due to
growth in the Business & Industry and Autos & Transportation sectors of the local economy.
The Mid -Year adjustments also include the new revenue related to the passage of Measure S on
November 8, 2016. This new Transactions and Use Tax revenue becomes effective April 1, 2017 and
it's anticipated to generate approximately $5.8 million this fiscal year. Of that amount, a total of
$1,236,114 is requested to be transferred to the General Fund to pay for ten additional Police Officers,
Public Safety equipment, and an assessment study to evaluate the City's road network.
Additional Mid -Year revenue adjustments reflect an increase of $111,575 in Property Tax, offset by a
$180,783 reduction in Property Transfer Tax, due to lower home sales than anticipated. Franchise
Fees are decreasing by $284,808 due to lower fees remitted by the cable franchisee, due to a reduction
in customers. Transient Occupancy rates and occupancy are both lower than anticipated, resulting in a
reduction of $272,309 in TOT revenue. Gas Tax revenue, according to the State, is also projected to
decrease by $94,835.
FY2016-17 Expenditures:
General Fund Expenditures are projected to increase by $2,138,578, bringing the Total FY2016-17
Expenditures to $71,495,923.
The majority of the increase is within the Police department, with the addition of ten police officers and
related equipment, for a total increase of $1,034,551, the majority of which is funded with a transfer of
funds from Measure S.
The CIP Admin department reflects an increase of $275,000 for an assessment study to evaluate the
City's road network, also to be funded with Measure S.
The Public Works department reflects an increase of $176,000 due to additional drainage facility
maintenance as a result of the winter storm activity, as well as higher overtime and maintenance
supplies.
Non -Departmental expenditures include a decrease in the subsidies to TCSD, Service Level B and the
Library, due to higher than anticipated ending fund balances carrying over from the prior fiscal year.
Every two years an analysis of the City's retiree health benefit program is required to be conducted by
an independent actuary. The most recent valuation report resulted in an increased annual required
contribution to pay down the unfunded liability. An increase of $791,766 is included in the Mid -Year
requests, and an additional $1,000,000 will be requested as part of the FY2017-18 Annual Operating
Budget, in order to meet the $1.5 million required contribution amount.
General Fund Reserves:
The Revised FY2016-17 Revenues over Expenditures amount is $363,517. Total Ending Fund
Balance is projected to be $30,344,419, with both the Reserve for Economic Uncertainty and the
Secondary Reserve fully funded at $14,299,185 and $3,574,796, respectively. An additional $743,503
of Fund Balance is committed to fund future Capital Improvement Projects and other liabilities of the
General Fund, leaving a balance of $11,726,935 as Unassigned Fund Balance.
MEASURE S FUND:
The Mid -Year Budget includes a newly established fund (Fund 002: Measure S Fund), to account for
the fiscal activities related to the newly passed Measure S Transactions and Use Tax. While this tax
was passed as a general tax and is technically a General Fund revenue, for transparency purposes the
Budget will track this revenue source separately from the General Fund.
Revenue for this fund is anticipated to be approximately $5.8 million this fiscal year.
Expenditures of this new funding source will be allocated as noted below:
• Public Safety $961,114
• Asset Management $500,000
• Capital Improvement Projects $4,350,000
SPECIAL REVENUE & DEBT SERVICE FUNDS:
The City maintains 10 separate Special Revenue Funds and one Debt Service Fund. Activities in these
funds are legally required to be accounted for in separate and distinct funds. Below is a summary of
the Mid -Year requests for each Special Revenue and Debt Service Fund.
Special Revenue Funds
Fund 100: Gas Tax
Fund 125: Public, Education & Government (PEG) Fees
Fund 135: Business Incubator Resource
Fund 140: Community Development Block Grant
Fund 145: Temecula Energy Efficiency Asset Management
Fund 150: AB 2766 Motor Vehicle Subvention
Fund 160: Supplemental Law Enforcement Services
Fund 161: Temecula Major Crimes Reward
Fund 165: Affordable Housing
Fund 170: Measure A
Total Special Revenue Funds
INTERNAL SERVICE FUNDS:
Beginning
Balance
7/1/16
FY16-17
Current
Revenues
Mid -Year
Adjustment
FY16-17
Revised
Revenues
FY16-17
Current
Exp/Transfers
Mid -Year
Adjustment
FY16-17
Revised
Exp/Transfers
Ending
Balance
6/30/17
-
2,230,703
(94,835)
2,135,868
2,230,703
(94,835)
2,135,868
-
117,442
308,768
-
308,768
268,400
-
268,400
157,810
44,598
335,945
(10,955)
324,990
346,534
-
346,534
23,054
-
1,239,010
29,880
1,268,890
1,239,010
29,880
1,268,890
-
231,415
1,300
-
1,300
-
-
-
232,715
257,168
138,719
-
138,719
272,502
-
272,502
123,385
-
171,000
46,888
217,888
173,000
44,888
217,888
-
25,463
100
-
100
-
-
-
25,563
10,642,005
484,157
35,564
519,721
393,221
(15,933)
377,288
10,784,438
5,127,707
2,883,427
13,849
2,897,276
7,696,779
-
7,696,779
328,204
16,445,798
7,793,129
20,391
7,813,520
12,620,149
(36,000)
12,584,149
11,675,169
The City has seven Internal Service Funds, used to account for services provided internally between
departments. Below is a summary of the Mid -Year requests for each Internal Service Fund.
Internal Service Funds
Fund 300: Insurance
Fund 305: Workers' Compensation
Fund 310: Vehicles and Equipment
Fund 320: Information Technology
Fund 325: Technology Replacement
Fund 330: Support Services
Fund 340: Facilities
Total Internal Service Funds
BUDGET AND FISCAL POLICIES
Beginning
Balance
7/1/16
FY16-17
Current
Revenues
Mid -Year
Adjustment
FY16-17
Revised
Revenues
FY16-17
Current
Exp/Transfers
Mid -Year
Adjustment
FY16-17
Revised
Exp/Transfers
Ending
Balance
6/30/17
303,550
889,014
-
889,014
889,014
-
889,014
303,550
420,269
646,843
-
646,843
178,886
-
178,886
888,226
1,919,663
104,008
-
104,008
94,554
-
94,554
1,929,117
38,193
2,792,887
207,917
3,000,804
2,822,997
216,000
3,038,997
0
1,227,949
242,952
25,000
267,952
242,953
25,000
267,953
1,227,948
460,934
463,060
-
463,060
463,059
1,000
464,059
459,935
494,794
1,421,417
-
1,421,417
1,423,753
-
1,423,753
492,458
4,865,352
6,560,181
232,917
6,793,098
6,115,216
242,000
6,357,216
5,301,234
The attached Budget and Fiscal Policies include amendments to three sections, described below.
Exhibit D includes the revised policies and indicates the amended sections in red text.
As discussed at the January 26, 2017 Mid -Year Budget Workshop, staff is recommending adding
"Section IV - Transactions and Use Funding" to create guidelines to ensure the new Measure S
revenue is spent in accordance with the ballot language approved by the citizens of our City.
Section IV - Transactions and Use Tax Funding, or Measure S, adds the following recommended
appropriation guidelines:
1) As Public Safety is the City's top priority, it is recommended that maintaining the desired
staffing levels within Police and Fire be considered first when allocating Measure S
dollars each year.
2) Secondly, ensuring the long-term viability of the City's assets, through deposits into the
asset replacement funds,
3) Third, appropriations to the Capital Improvement Program to continue the investment in
the City's infrastructure, facilities and parks.
4) Finally, appropriations to General Services, including the operations and maintenance
costs associated with new programs and services funded with Measure S revenue.
Additionally, amending Section III of the City's Fiscal Policies is recommended to address any surplus
General Fund reserves, by providing for appropriation guidelines for Unassigned Fund Balance. At the
end of each fiscal year, as Finance closes the books, the amount of revenue remaining after covering
expenditures, encumbrances and reserves, is known as "Unassigned Fund Balance." It is
recommended that these one-time funds be appropriated using the following guidelines:
1) Public Safety equipment or other one-time expenditures
2) Deposits into asset management reserves for the City's road network, vehicles, facilities,
parks or technology
3) Investments in the Capital Improvement Program
4) Paying down the City's unfunded liabilities related to pensions and retiree health benefits
5) And lastly, one-time payments to reduce the City's outstanding debt.
In accordance with Senate Bill 1029 and Government Code Section 8855(i), the City's Debt Policy must
be revised to include the following items.
1) The purposes for which the debt proceeds may be used
2) The types of debt that may be issued
3) The relationship of the debt to, and integration with, the issuer's capital improvement
program or budget, if applicable
4) Policy goals related to the issuer's planning goals and objectives
5) The internal control procedures that the issuer has implemented, or will implement, to
ensure that the proceeds of the proposed debt issuance will be directed to the intended
use.
The City Attorney's Office has revised Section IX "Capital Financing and Debt Management" of the
Budget and Fiscal Policies to bring the City into compliance with this new legal requirement.
TEMECULA COMMUNITY SERVICES DISTRICT
The Temecula Community Services District (TCSD) provides comprehensive neighborhood and
community park system, as well as a complement of recreational and cultural programs, community
and human services and special events. TCSD also provides street lighting, median and slope
maintenance, refuse hauling and recycling, emergency dirt road maintenance, library services, public
art and an intern fellowship program.
Fiscal Year 2016-17 Mid -Year adjustments are summarized in the table below.
Temecula Community Services District (TCSD)
Fund 190: Citywide Operations
Fund 192: Service Level B -Street Lighting
Funds 501-530: Service Level C - Landscape/Slope Mainten
Fund 194: Service Level D- Refuse and Recycling
Fund 195: Service Level R- Road Maintenance
Fund 196: Service Level L- Harveston Lake Park Maintenan
Fund 197: Library
Fund 198: Public Art
Fund 375: Intern Fellowship Program
Total Temecula Community Services District
Beginning
Balance
7/1/16
FY16-17
Current
Revenues
Mid -Year
Adjustment
FY16-17
Revised
Revenues
FY16-17
Current
Exp/Transfers
Mid -Year
Adjustment
FY16-17
Revised
Exp/Transfers
Ending
Balance
6/30/17
1,036,265
9,261,101
(598,551)
8,662,550
9,485,542
111,411
9,596,953
101,862
90,658
1,022,780
(50,000)
972,780
1,025,362
(45,000)
980,362
83,076
1,260,961
1,590,980
-
1,590,980
1,543,824
-
1,543,824
1,308,117
468,211
7,609,709
12,555
7,622,264
7,736,876
-
7,736,876
353,599
22,428
5,632
-
5,632
9,843
-
9,843
18,217
311,523
242,904
-
242,904
245,445
-
245,445
308,982
276,669
764,467
(100,000)
664,467
822,916
-
822,916
118,220
28,207
19,858
-
19,858
-
37,500
37,500
10,565
9,293
-
-
-
662
8,631
9,293
0
3,504,215
20,517,431
(735,996)
19,781,435
20,870,470
112,542
20,983,012
2,302,638
CAPITAL IMPROVEMENT PROGRAM
At the Mid -Year Budget Workshop on January 26, 2017, the Council conceptually approved the
allocation of Measure S Funding for the following Capital Improvement Projects. The details of each
project can be found in Exhibit F — Capital Improvement Program (Mid -Year Adjustments).
• Circulation Project
o Pavement Rehabilitation Program Citywide - $2,300,000
• Infrastructure/Other Projects
o Citywide Concrete Repairs - $300,000
o Ronald H. Roberts Temecula Public Library Enhancement Project - $250,000
• Parks and Recreation Project
o Patricia H. Birdsall Sports Park Synthetic Turf Enhancement - $1,000,000
o Playground Equipment Enhancement and Safety Surfacing - $100,000
o Public Restroom Renovations - $150,000
o Sam Hicks Monument Park Playground Enhancement - $250,000
In addition to the Mid -Year adjustments to the above Capital Projects, an appropriation of $395,000 for
the Main Street Bridge over Murrieta Creek Replacement Project (PW03-05) is being requested to
cover the cost of a settlement with Granite Construction Company. This settlement will be fully
reimbursed by the California Department of Transportation (Caltrans), the administrator of the Federal
Highway Bridge Program (HBP) funds. Additionally, a change in funding sources for this project is
necessary to cover the difference for executed change orders for unforeseen conditions and added
work requested by the City that will not be reimbursed by Caltrans. An appropriation of Development
Impact Fees (DIF) - Streets funding in the amount of $1,691,345 for this project is being requested to
cover the shortfall in grant funds.
FISCAL IMPACT:
ATTACHMENTS:
The Fiscal impact of each fund is noted in the attached Exhibits.
1. Resolution
2. Resolution
3. Resolution
4. Exhibit A —
Budgets
5. Exhibit B —
6. Exhibit C —
7. Exhibit D —
8. Exhibit E —
9. Exhibit F —
— City Mid -Year Budget Amendments
— Capital Improvement Program Budget Amendments
— TCSD Mid -Year Budget Amendments
General Fund & Measure S Fund FY2016-17 Mid -Year
Special Revenue Funds FY2016-17 Mid -Year Budget
Internal Service Funds FY2016-17 Mid -Year Budget
Budget and Fiscal Policies
TCSD FY2016-17 Mid -Year Budget
Capital Improvement Program (Mid -Year Adjustments)
RESOLUTION NO. 17-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA, AMENDING THE FISCAL YEAR 2016-17
ANNUAL OPERATING BUDGET, AND BUDGET AND
FISCAL POLICIES
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE
AS FOLLOWS:
Section 1. The purpose of this review is to conduct an analysis of revenues
and expenditures to ensure that the City maintains a prudent and healthy fiscal position.
Section 2. That each year a mid -year review is conducted of City operating
budgets.
Section 3. That the mid -year review has been completed and the
recommended adjustments are reflected in the attached schedules for the City's
General Fund, Special Revenue, and Internal Services Funds.
Section 4. That the Fiscal Year 2016-17 General Fund Annual Operating
Budget is hereby amended in accordance with the attached Exhibit A, General Fund
Fiscal Year 2016-17 Mid -Year Budget.
Section 5. That the Fiscal Year 2016-17 Special Revenue Funds Annual
Operating Budgets are hereby amended in accordance with the attached Exhibit B —
Special Revenue Funds Fiscal Year 2016-17 Mid -Year Budget.
Section 6. That the Fiscal Year 2016-17 Internal Services Funds Annual
Operating Budgets are hereby amended in accordance with the attached Exhibit C,
Internal Services Funds Fiscal Year 2016-17 Mid -Year Budget.
Section 7. That the Fiscal Year 2016-17 Budget and Fiscal Policies is hereby
amended in accordance with the attached Exhibit D, Budget and Fiscal Policies.
Section 8. That Fund 002: Measure S Fund be established to account for
activities related to the Transactions and Use Tax passed by voters on November 8,
2016.
Section 9. The City Clerk shall certify adoption of the resolution.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this 28th day of February, 2017.
Maryann Edwards, Mayor
ATTEST:
Randi Johl, City Clerk
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the
foregoing Resolution No. 17- was duly and regularly adopted by the City Council of the
City of Temecula at a meeting thereof held on the 28th day of February, 2017, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
Randi Johl, City Clerk
RESOLUTION NO. 17-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA AMENDING THE CAPITAL
IMPROVEMENT PROGRAM FISCAL YEARS 2017-21 AND
AMENDING THE CAPITAL IMPROVEMENT BUDGET FOR
FY 2016-17 FOR MAIN STREET BRIDGE PROJECT OVER
MURRIETA CREEK REPLACEMENT, PAVEMENT
REHABILITATION PROGRAM CITYWIDE, CITYWIDE
CONCRETE REPAIRS, RONALD H. ROBERTS
TEMECULA PUBLICE LIBRARY ENHANCEMENT
PROJECT, PATRICIA H. BIRDSALL SPORTS PARK
SYNTHETIC TURF ENHANCEMENT, PLAYGROUND
EQUIPMENT ENHANCEMENT AND SAFETY
SURFACING, PUBLIC RESTROOMS RENOVATIONS
AND SAM HICKS MONUMENT PARK PLAYGROUND
ENHANCEMENT
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE
AS FOLLOWS:
Section 1. Recitals. The City Council hereby finds, determines and declares
that:
A. On June 14, 2016, the City Council adopted Resolution No. 16-32
"approving the City of Temecula Capital Improvement Program Fiscal
Years 2017-21" (CIP).
B.
C.
It is necessary to amend the funding source to appropriate Measure S
funding to the following CIP Projects: Pavement Rehabilitation
Program Citywide; Patricia H. Birdsall Sports Park Synthetic Turf
Enhancement; Playground Equipment Enhancement and Safety
Surfacing; and Sam Hicks Monument Park Playground Enhancement.
Increase Development Impact Fees (DIF) - Streets funding in the
amount of $1,691,345 for CIP Project Main Street Bridge over Murrieta
Creek Replacement (PW03-05).
In addition, three new Projects are to be included in the CIP utilizing
Measure S funding: Citywide Concrete Repairs; Public Restroom
Renovations; and Ronald H. Roberts Temecula Public Library
Enhancement Project. Increase Development Impact Fees (DIF) -
Streets funding in the amount of $1,691,345 for CIP Project Main
Street Bridge over Murrieta Creek Replacement (PW03-05).
D. On June 1, 2016, the Planning Commission found the Capital
Improvement Program consistent with the General Plan in accordance
with Government Code Section 65401 of State Planning and Zoning
Law.
E. The City Council hereby finds that the following CIP Projects are
consistent with the General Plan: Pavement Rehabilitation Program
Citywide; Patricia H. Birdsall Sports Park Synthetic Turf Enhancement;
Playground Equipment Enhancement and Safety Surfacing; Sam
Hicks Monument Park Playground Enhancement; Citywide Concrete
Repairs; Public Restroom Renovations; and Ronald H. Roberts
Temecula Public Library Enhancement. Increase Development
Impact Fees (DIF) - Streets funding in the amount of $1,691,345 for
CIP Project Main Street Bridge over Murrieta Creek Replacement
(PW03-05).
F.
Adoption of this Amendment is categorically exempt from
environmental review under the California Environmental Quality Act
(CEQA). Pursuant to Sections 15262 and 15061 (b) (3) of the State
Guidelines for Implementation of CEQA, a project involving only
feasibility or planning studies for possible future actions because it can
be seen with certainty that this prioritizing and fund allocation program
set forth in the Amendment cannot and does not have the potential to
cause a significant effect on the environment. No Physical activity will
occur until all required CEQA review is conducted at the time the
physical improvements prioritized in the Amendment bare undertaken.
The Council reaffirms and incorporates herein the findings set forth in
Section 1 of Resolution No. 16-32.
Section 2. Amendment of CIP
A. The City Council Capital Improvement Program Fiscal Years 2017-21
(CIP) is hereby amended to appropriate Measure S funding to CIP
Projects: Pavement Rehabilitation Program Citywide; Patricia H.
Birdsall Sports Park Synthetic Turf Enhancement; Playground
Equipment Enhancement and Safety Surfacing; Sam Hicks Monument
Park Playground Enhancement, attached as Exhibit 1. Increase
Development Impact Fees (DIF) - Streets funding in the amount of
$1,691,345 for CIP Project Main Street Bridge over Murrieta Creek
Replacement (PW03-05).
B. The CIP is also amended by adding thereto a new budget sheet with
appropriations for Citywide Concrete Repairs; Restroom Renovations;
and Ronald H. Roberts Temecula Public Library Enhancement Project,
attached as Exhibit 2. Exhibits 1 and 2 are incorporated herein as
though set forth in full.
C. The budget and appropriations for these projects are set forth in
Exhibit 1 and 2, and are hereby approved.
Section 3. Certification: The City Clerk shall certify the adoption of this
resolution.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this 28th day of February, 2017.
Maryann Edwards, Mayor
ATTEST:
Randi Johl, City Clerk
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing
Resolution No. 17- was duly and regularly adopted by the City Council of the City of
Temecula at a meeting thereof held on the 28th day of February, 2017, by the following
vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
Randi Johl, City Clerk
RESOLUTION NO. CSD 17-
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE TEMECULA COMMUNITY SERVICES DISTRICT OF
THE CITY OF TEMECULA AMENDING THE FISCAL YEAR
2016-17 ANNUAL OPERATING BUDGETS
THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES
DISTRICT OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. The purpose of this review is to conduct an analysis of revenues
and expenditures to ensure that the Temecula Community Services District (TCSD)
maintains a prudent and healthy fiscal position.
Section 2. That each year a Mid -Year review is conducted of all Temecula
Community Services (TCSD) operating budgets.
Section 3. That the Mid -Year review has been completed and the
recommended adjustments are reflected in the schedules attached hereto as Exhibit E.
Section 4. That the Fiscal Year 2016-17 TCSD operating budgets are
amended in accordance with the attached schedules.
PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula
Community Services District of the City of Temecula this 28th day of February, 2017.
Jeff Comerchero, President
ATTEST:
Randi Johl, Secretary
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Randi Johl, Secretary of the Temecula Community Services District of the City of
Temecula, do hereby certify that the foregoing Resolution No. CSD 17- was duly and
regularly adopted by the Board of Directors of the Temecula Community Services District
of the City of Temecula at a meeting thereof held on the 28th day of February, 2017, by
the following vote:
AYES: BOARD MEMBERS:
NOES: BOARD MEMBERS:
ABSTAIN: BOARD MEMBERS:
ABSENT: BOARD MEMBERS:
Randi Johl, Secretary
I he Heart of Southern California
Wine Country
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
EXHIBIT 1
FY2017-21 Capital Improvement Program
Mid -Year Budget Adjustments
Fiscal Year 2016-17 Mid -Year Budget Adjustments
1
2019-20
2017-18
-a Heart.1 Southern C•Lfoane
Wee Country
Capital Improvement Program
Fiscal Years 2017-21
MAIN STREET BRIDGE OVER MURRIETA CREEK(REPLACEMENT)
Circulation Project
Project Description: This project includes the design and construction of a new bridge and approach roadways which meet
current safety standards and compatibility with the City's circulation element and the planned Murrieta Creek Improvement
Project. This project also includes removal of the existing bridge, pavement, curb and gutter, sidewalk and storm drain
facilities, environmental studies and mitigation. The new bridge will meet the United States Army Corps of Engineer's
(USAGE) Creek Improvement Project needs, and the cost will count towards the City's contribution to the USAGE Project.
Benefit / Core Value: This project improves traffic circulation. In addition, this project satisfies the City's Core Values of
Transportation Mobility and Connectivity.
Project Status: This project was completed in May 2015. The original funding awarded from HBP has changed from $6.2
million to $4.5 million. DIF Streets funding will be increased for this project to cover cost incurred and paid that will not be
eligible for reimbursement from CALTRANS, the administrator of the Federal HBP funds. Once the CALTRANS billing is
finalized, we will only transfer DIF Streets for the amount needed to cover all invoices paid by the City for this project.
Department: Public Works/Planning - Account No. 210.165.743
Level: I
Project Cost:
Prior Years
Actual
Expenditures
as of
12/31/2016
FYE 2017
Carryover
Budget
Midyear
2016-17
Projected
2017-18
Projected
2018-19
Projected
2019-20
Projected
2020-21
Projected
and Future Total Project
Years Cost
Administration
$ 992,818
$ 14,821
$ 1,691,345
$ 1,007,639
Construction
$ 5,595,066
$ 192,934
$ 395,000
$ 6,183,000
Construction Engineering
$ 274,701
$ 13,311
$ 395,000
$ 288,012
Design/Environmental
$ 699,478
$ 221,066
$ 395,000
$ -
$ -
$ -
$ -
$ 699,478
MSHCP
$ 10,243
$ 10,243
Totals
$ 7,572,306
$ 221,066
$ 395,000
$ -
$ -
$ -
$ -
$ 8,188,372
Source of Funds:
Prior Years
Actual
Expenditures
FYE 2017
Carryover
Budget
Midyear
2016-17
Projected
2017-18 2018-19 2019-20 2020-21 Total Project
Projected Projected Projected Projected Cost
General Fund Contributions
DIF(Street Improvements)
$ 41,729
$ 1,501,133
$ 1,691,345
$ 41,729
$ 3,192,478
HBP (Original Budget)
$ 6,029,444
$ 221,066
$(1,691,345)
$ 4,559,165
HBP (Midyear request)
$ 395,000
$ 395,000
Total Funding:
$ 7,572,306
$ 221,066
$ 395,000
$ -
$ -
$ -
$ -
$ 8,188,372
Future Operation & Maintenance
Costs:
2016-17
2018-19
2020-21
HBP- Federal Highway Bridge Program- Original CIP Budget 6,250,510 ; CALTRANS will not reimburse for Additional change orders related to constructions.
$395,000 Settlement approved by Council 1/24/2017, Not paid to Vendor yet and we have not Billed Caltrans.
I)
Capital Improvement Program
Fiscal Years 2017-21
PAVEMENT REHABILITATION PROGRAM - CITYWIDE
Circulation Project
Street Location
Old Town Front Street - PW12-14
(Temecula Parkway to First Street)
Overland Drive - PW12-15
(Commerce Center Drive to Jefferson Avenue)
Temecula Parkway - PW12-13
(Bedford Court to Pechanga Parkway
Margarita Road - PW12-11
(Rancho California Road to Temecula Parkway)
Residential Slurry Seal
Anticipated Year of
Construction/Estimated
Project Cost
2015-16
$790,000
2016-17
$450,000
2016-17
$555,000
2016-17
$4,000,000
Midyear
2016-17
$2,300,000
$7,305,000
Funding Source
General Fund Contributions
Measure A
General Fund Contributions
Measure A
General Fund Contributions
Measure A
General Fund Contributions
Measure A
Measure S Funding
To Be Determined
To Be Determined
2017-18
$1,000,000
2018-19
2019-20
2019-20
General Fund Contributions
Measure A
General Fund Contributions
Measure A
2019-20
2017-18
Capital Improvement Program
Fiscal Years 2017-21
PAVEMENT REHABILITATION PROGRAM - CITYWIDE
Circulation Project
Project Description: This project includes the environmental processing, design, construction of pavement rehabilitation, and
reconstruction of major streets as recommended in the Pavement Management System.
Benefit / Core Value: This project improves pavement conditions so that the transportation needs of the public, business industry,
and government can be met. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity.
Project Status: A priority list of rehabilitation projects has been developed. Installations are completed on an ongoing basis.
Department: Public Works - Account No. 210.165.655
Level: I
Project Cost:
Prior Years
Actual
Expenditures
as of
12/31/2016
FYE 2017
Carryover
Budget
Midyear
2016-17
Projected
2017-18
Projected
2018-19
Projected
2019-20
Projected
2020-21
Projected
and Future
Years
Total Project
Cost
Administration
$ 2,138,060
$ 160,000
$ 160,000
$ 160,000
$ 160,000
$ 160,000
$ 2,938,060
Construction
$ 13,683,479
$3,539,817
$ 1,760,000
$ 831,219
$ 913,092
$ 998,973
$ 1,029,038
$ 22,755,618
Construction
$ 11,215,159
$ 4,096,724
$ 1,141,219
$ 1,223,092
$ 1,308,973
$ 1,339,038
$ 20,324,205
Engineering
$ 201,180
$ 353,579
$ 150,000
$ 150,000
$ 150,000
$ 150,000
$ 150,000
$ 1,304,759
Design
$ 636,110
$ 431,932
$ 230,000
$1,141,219
$1,223,092
$1,308,973
$1,339,038
$ 1,298,042
Totals
$ 16,658,829
$ 4,325,328
$ 2,300,000
$1,141,219
$1,223,092
$1,308,973
$1,339,038
$ 28,296,479
Source of Funds: Prior Years
Actual
Expenditures
FYE 2017
Carryover
Budget
Midyear
2016-17
Projected
2017-18
Projected
2018-19
Projected
2019-20
Projected
2020-21
Projected
Total Project
Cost
General Fund
Contributions
$ 5,443,670
$ 228,604
$ 5,672,274
Measure A
$ 11,215,159
$ 4,096,724
$ 1,141,219
$ 1,223,092
$ 1,308,973
$ 1,339,038
$ 20,324,205
Measure S Funding
$ 2,300,000
$ 2,300,000
Total Funding:
$ 16,658,829
$ 4,325,328
$ 2,300,000
$1,141,219
$1,223,092
$1,308,973
$1,339,038
$ 28,296,479
Future Operation &
Maintenance Costs:
2016-17
2018-19
NOTE: General Fund Contributions include 1.5 million for Pavement Management Program Approved at Midyear on 2/24/2015.
Measure S Funding for Residential Slurry Seal
2020-21
Wine country
Capital Improvement Program
Fiscal Years 2017-21
PATRICIA H. BIRDSALL SPORTS PARK SYNTHETIC TURF ENHANCEMENT
Parks and Recreation Project
Project Description: This project includes the enhancement of the synthetic turf and infill material at each of the four synthetic
turf sports fields at Patricia H. Birdsall Sports Park.
Benefit / Core Value: This project protects the City's vast investment in parks and open space facilities. In addition, this project
satisfies the City's Core Values of a Healthy and Livable City, A Safe and Prepared Community, and Accountable and
Responsive City Government.
Project Status: The enhancement of the synthetic turf will be performed at two fields the first year and one field per year
afterward. The first two fields to be enhanced are the Championship field (Multipurpose field) at the southerly end of the park and
Field Number one next to it. Fields Number two and three will be replaced after that.
Department: Public Works / Temecula Community Services 210.190.119
Level: II
Project Cost:
Prior Years
Actual
Expenditures
FYE 2017
Carryover Midyear 2016- 2017-18
Budget 17 Projected Projected
2018-19
Projected
2019-20
Projected
2020-21
Projected
and Future Total Project
Years Cost
Administration
$ 100,000
$ 180,000
$ 280,000
Construction
$ 845,000
$ 1,783,050
$ 2,628,050
Design
$ -
$ -
$ 55,000
$ -
$ 55,000
$ -
$ -
$ 110,000
Totals
$ -
$ -
$ 1,000,000
$ -
$ 2,018,050
$ -
$ -
$ 3,018,050
Source of Funds: Prior Years
Actual
Expenditures
FYE 2017
Carryover Midyear 2016- 2017-18
Budget 17 Projected Projected
2018-19
Projected
2019-20 2020-21 Total Project
Projected Projected Cost
Measure S Funding
$ 1,000,000
$ 1,000,000
Unspecified*
$ 2,018,050
$ 2,018,050
Total Funding:
$ -
$ -
$ 1,000,000
$ -
$ 2,018,050
$ -
$ -
$ 3,018,050
Future Operation &
Maintenance Costs
Measure S Funding- Turf replacement
*Project cannot be constructed until a funding source is identified.
2016-17
2017-18
2018-19
2019-20
2020-21
$ 15,000 1 $ 15,300 1
$ 15,606
Capital Improvement Program
Fiscal Years 2017-21
PLAYGROUND EQUIPMENT ENHANCEMENT AND SAFETY SURFACING
Parks and Recreation Project
Project Description: This project includes the re -design, and enhancement of playground equipment and safety surfacing at
existing City parks to comply with current state and federal regulations. The City park playground include sites such as Pala
Community Park, Nicolas Road Park, John Magee Park, Butterfield Stage Park, Long Canyon Creek Park, Paseo Gallante
Park, Riverton Park, Redhawk Community Park, Rotary Park, Stephen Linen Park, Sunset Park, Temecula Creek Trail Park,
Temeku Hills Park, Vail Ranch Park, Veterans Park, Winchester Creek Park, Calle Aragon Park and Patricia H. Birdsall Sports
Park.
Benefit / Core Value: This project protects the City's vast investment in parks and open space facilities. In addition, this
project satisfies the City's Core Values of a Healthy and Livable City, A Safe and Prepared Community, and Accountable and
Responsive City Government.
Project Status: The enhancement of playground equipment and safety surfacing will be performed at one to two sites per year.
A priority list has been developed and enhancement will be completed on an ongoing basis.
Department: Public Works / Temecula Community Services - Account No. 210.190.120
Level: II
Project Cost:
Prior Years
Actual
Expenditures
FYE 2017
Carryover Midyear 2016- 2017-18
Budget
17 Projected Projected
2018-19
Projected
2019-20
Projected
2020-21
Projected
and Future Total Project
Years Cost
Administration
$ 1,965
$ 43,035
$ 15,000
$ 60,000
Construction
$ 62,239
$ 857,761
$ 100,000
$400,000
$ 1,420,000
Design
$ 75,000
$ 100,000
$ 25,000
$ 100,000
Totals
$ 64,204
$ 975,796
$ 100,000
$440,000
$ -
$ -
$ -
$ 1,580,000
Source of Funds: Prior Years
Actual
Expenditures
FYE 2017
Carryover Midyear 2016- 2017-18
Budget 17 Projected Projected
2018-19
Projected
2019-20
Projected
2020-21 Total Project
Projected Cost
DIF (Parks & Recreation)
$ 64,204
$ 975,796
$ 1,040,000
DIF (Quimby)
$ 440,000
$ 440,000
Measure S Funding
$ 100,000
$ 100,000
Total Funding:
$ 64,204
$ 975,796
$ 100,000
$440,000
$ -
$ -
$ -
$ 1,580,000
Future Operation &
Maintenance Costs
2016-17 2017-18 2018-19 2019-20 2020-21
1 $ 2,550 1 $ 2,601 1 $ 2,653 1 $ 2,706
Measure S Funding- Play Surface replacement
Capital Improvement Program
Fiscal Years 2017-21
SAM HICKS MONUMENT PARK PLAYGROUND ENHANCEMENT
Parks and Recreation Project
Project Description: This project includes the purchase and installation of a new innovative play area with a historical theme
to replace the existing equipment, including removal of old equipment and installation of new resurfacing according to ADA
Guidelines. The Furniture, Fixtures and Equipment (FF&E) covers camera system infrastructure, access control, Public Wi-Fi
and other identified Information Technology needs.
Benefit / Core Value: This project provides an enhanced play environment and improved access for disabled. In addition, this
project satisfies the City's Core Value of a Healthy and Livable City.
Project Status: This project is estimated to be completed by the end of Fiscal Year 2017-18.
Department: Temecula Community Services - Account No. 210.190.132
PW12-20 Level:
Project Cost:
Prior Years
Actual
Expenditures
FYE 2017
Carryover Midyear 2016- 2017-18
Budget
17 Projected Projected
2018-19
Projected
2020-21
Projected
2019-20 and Future Total Project
Years Cost
Projected
Administration
$ 166,818
$ 28,252
$ 195,070
Construction
$ 195,157
$ 309,594
$ 250,000
$ 754,751
Design
$ 444
$ 13,304
$ 250,000
$ 13,748
Totals
$ 362,419
$ 351,150
$ 250,000
$ -
$ -
$ -
$ -
$ 963,569
Source of Funds: Prior Years
Actual
Expenditures
FYE 2017
Carryover Midyear 2016- 2017-18
Budget 17 Projected Projected
2018-19
Projected
2019-20
Projected
2020-21 Total Project
Projected Cost
CDBG
$ 362,419
$ 316,150
$ 678,569
DIF (Police Facilities)
$ 35,000
$ 35,000
Measure S Funding
$ 250,000
$ 250,000
Total Funding:
$ 362,419
$ 351,150
$ 250,000
$ -
$ -
$ -
$ -
$ 963,569
Future Operation &
Maintenance Costs:
2016-17
2017-18
2018-19
2019-20
2020-21
1 $ 5,100 1 $ 5,202 1 $ 5,306 1 $ 5,412 j
I he Heart of Southern California
Wine Country
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
EXHIBIT 2
FY2017-21 Capital Improvement Program
Mid -Year Budget Adjustments
Fiscal Year 2016-17 Mid -Year Budget Adjustments
2019-20
2019-20
Projected
2020-21
Projected
1, .31-1x; ,ht.,
W.ne Country
Capital Improvement Program
Fiscal Years 2017-21
CITYWIDE CONCRETE REPAIRS
Infrastructure / Other Project
Project Description: This project will include the repair, removal and replacement of raised concrete sections of sidewalk,
curb & gutter, driveway approaches, under sidewalk drains, and ASA ramps along residential and arterial Streets, Parks and
Facilities.
Benefit / Core Value: This project will provide improved access for all users. In addition, this project satisfies the City's Core
Values of Transportation Mobility and Connectivity.
Project Status: This project is estimated to be complete by June 2017.
Department: Public Works - Account No. 210.165-770
Level: I
Project Cost:
Prior Years
Actual
Expenditures
FYE 2017
Carryover Midyear 2016- 2017-18
Budget
17 Projected Projected
2018-19
Projected
2019-20
Projected
2020-21
Projected
and Future Total Project
Years Cost
Administration
$ 27,276
$ 27,276
Construction
$ 266,224
$ 266,224
Design
$ 6,500
$ 6,500
Totals
$ -
$ -
$ 300,000
$ -
$ -
$ -
$ -
$ 300,000
Source of Funds: Prior Years
Actual
Expenditures
Measure S Funding
Total Funding:
FYE 2017
Carryover
Budget
Midyear 2016
17 Projected
$ 300,000
$ 300,000
• 2017-18
Projected
Future Operation &
Maintenance Costs
2016-17
2018-19
Projected
2017-18
2018-19
Total Project
Cost
$ 300,000
$ 300,000
2020-21
2020-21
2017-18
2019-20
Capital Improvement Program
Fiscal Years 2017-21
PUBLIC RESTROOM RENOVATIONS
Parks and Recreation Project
Project Description: This project is for the renovation of various Park site public restrooms facilities to included new floor tile,
sealer/anti-graffiti coating, energy efficient lighting upgrades, repairs, replacement of plumbing fixtures and equipment. A total
of ten(10) locations are to be improves, including Sam Hicks Monument Park, Sixth Street Restrooms, Ronald Reagan Skate
Park, Patricia H. Birdsall Sports Park, Paloma Del Sol Park, Temeku Hills Park, and Harveston Lake park.
Benefit / Core Value: This project enhances and upgrades again facility components and prolongs the service life of the
restroom facilities. In addition, this project satisfies the City's Core Values of a Healthy and Livable City, A Safe and Prepared
Community.
Project Status: This project is estimated to be complete by June 2017.
Department: Public Works / Temecula Community Services - Account No. 210.190.155
Level: I
Project Cost:
Prior Years
Actual
Expenditures
FYE 2017
Carryover Midyear 2016- 2017-18
Budget
17 Projected Projected
2018-19
Projected
2019-20
Projected
2020-21
Projected
and Future Total Project
Years Cost
Administration
$ -
Construction
$ 150,000
$ 150,000
Design
$ -
Totals
$ -
$ -
$ 150,000
$ -
$ -
$ -
$ -
$ 150,000
Source of Funds: Prior Years
Actual
Expenditures
FYE 2017
Carryover Midyear 2016- 2017-18
Budget 17 Projected Projected
2018-19
Projected
2019-20
Projected
2020-21
Projected
Measure S Funding
Total Funding:
$ 150,000
$ 150,000
Future Operation &
Maintenance Costs
Measure S Funding- Play Surface replacement
2016-17
2018-19
Total Project
Cost
$ 150,000
$ 150,000
2017-18
2019-20
Capital Improvement Program
Fiscal Years 2017-21
RONALD H. ROBERTS TEMECULA PUBLIC LIBRARY
ENHANCEMENT PROJECT
Infrastructure / Other Project
Project Description: To identify suitable location in park space/public for an acknowledgement and tribute to the men and
women who serve as first responders in Police, Fire and emergency service occupations. The design of such a tribute would be
in partnership with public safety personnel and serve as a reminder to residents of their dedication and sacrifice to maintaining
the safety of our community.
Benefit / Core Value: The project prolongs the service life of the facility, upgrades aging technology,infrastructure and
improves energy efficiencies. In addition, this project satisfies the City's Core Values of a Healthy and Livable City.
Project Status: This project is estimated to be complete by June 2017.
Department: Public Works - Account No. 210.165.773
Level: I
Project Cost:
Prior Years
Actual
Expenditures
FYE 2017
Carryover Midyear 2016- 2017-18
Budget
17 Projected Projected
2018-19
Projected
2019-20
Projected
2020-21
Projected
and Future Total Project
Years Cost
Construction
$ 135,000
$ 135,000
Fixtures/Furn/Equip
$ 115,000
$ 115,000
Totals
$ -
$ -
$ 250,000
$ -
$ -
$ -
$ -
$ 250,000
Source of Funds: Prior Years
Actual
Expenditures
FYE 2017
Carryover Midyear 2016- 2017-18
Budget 17 Projected Projected
2018-19
Projected
2019-20
Projected
2020-21
Projected
Measure S Funding
Total Funding:
$ 250,000
$ 250,000
Future Operation &
Maintenance Costs
2016-17
2018-19
Total Project
Cost
$ 250,000
$ 250,000
2020-21
I he Heart of Southern California
Wine Country
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
EXHIBIT A
General Fund
FY2016-17 Mid -Year Budget
Fiscal Year 2016-17 Mid -Year Budget Adjustments
Heart of Southern Caiiiornia
,Mne rnun l co
Fund: 001 GENERAL FUND
Description
Prior Year Contractual Obligations
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
2016-17 Year to Date Proposed 2016-17
2015-16 Current Actuals Increase Revised % Increase
Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
189,655 189,655 0.00%
Revenues by Category
Taxes and Franchises 52,286,879 51,555,338 22,179,190 1,135,452 52,690,790 2.20%
Licenses, Permits and Service Charges 4,731,274 4,227,424 2,109,256 120,768 4,348,192 2.86%
Fines and Forfeitures 730,228 750,095 328,134 (13,606) 736,489 -1.81%
Use of Money and Property 183,673 136,471 (163,453) (252,000) (115,529) -184.65%
Intergovernmental Revenues 7,128,079 7,391,297 3,763,624 87,093 7,478,390 1.18%
Reimbursements 2,167,112 2,855,780 1,077,958 - 2,855,780 0.00%
Operating Transfers In 2,859,156 2,341,365 1,135,950 1,194,798 3,536,163 51.03%
Miscellaneous Revenue 144,907 151,770 78,175 (12,260) 139,510 -8.08%
Total Operating Revenues 70,231,308 69,409,540 30,508,834 2,449,900 71,859,440 3.53%
Expenditures by Department
City Council 415,306 453,142 180,779 - 453,142 0.00%
Community Support 76,750 89,108 5,200 - 89,108 0.00%
City Manager 1,270,705 1,434,625 671,949 (29,000) 1,405,625 -2.02%
Economic Development 904,643 989,783 552,927 18,870 1,008,653 1.91%
Emergency Management 110,745 137,842 63,111 (850) 136,992 -0.62%
City Clerk 969,865 1,215,270 490,051 - 1,215,270 0.00%
City Attorney 588,978 735,726 263,067 - 735,726 0.00%
Finance 2,094,179 2,326,700 1,100,241 5,000 2,331,700 0.21%
Human Resources 609,855 719,804 328,956 57,610 777,414 8.00%
Planning 1,818,232 2,117,464 902,043 (4,375) 2,113,089 -0.21%
Building & Safety 2,273,797 2,416,190 1,088,206 78,567 2,494,757 3.25%
Land Development 1,360,541 1,535,873 695,174 25,000 1,560,873 1.63%
Public Works 4,803,434 5,596,581 2,180,943 176,000 5,772,581 3.14%
CIP Admin 2,038,927 2,166,508 919,400 275,000 2,441,508 12.69%
Parks Maintenance 3,465,519 3,636,634 1,674,105 - 3,636,634 0.00%
Police 24,925,210 27,795,363 10,806,938 1,034,551 28,829,914 3.72%
Fire 5,322,448 6,039,675 2,615,901 48,650 6,088,325 0.81%
Animal Control 473,394 459,128 313,721 4,144 463,272 0.90%
Non Departmental:
Property Tax Admin 66,004 79,024 78,293 (731) 78,293 -0.93%
Recreation Funding 5,636,876 4,848,307 2,424,154 (575,000) 4,273,307 -11.86%
Service Level B Funding - 381,396 271,989 (50,000) 331,396 -13.11%
Library Funding - 649,542 324,771 (100,000) 549,542 -15.40%
Retiree Medical Contribution 512,617 762,617 287,629 791,766 1,554,383 103.82%
PERs Replacement Benefit 90,257 72,067 - 8,603 80,670 11.94%
Separation CAL Payout - - 230,000 230,000 0.00%
Classification Plan Transition - - - 0.00%
Classification Plan Stipend (Non -GF) - 250,000 250,000 - 250,000 0.00%
Sales Tax Sharing Agmt - 308,755 - 144,773 453,528 46.89%
2011 Financing Lease - 2001 & 2008 COPs 2,136,901 2,140,222 1,069,706 - 2,140,222 0.00%
Pavement Management Program - - 0.00%
Total Operating Expenditures 61,965,184 69,357,345 29,559,254 2,138,578 71,495,923 3.08%
Excess of Revenues Over (Under) Expenditures 8,266,124
52,195 949,580 311,322 363,517 596.46%
Fund Description
The General Fund is the main operating fund for the City of Temecula. It is used to account for all financial resources for the City that are not
restricted to a special purpose and otherwise required to be accounted for in another fund. The General fund provides the resources necessary
to sustain the day-to-day activities and pays for all administrative and operating expenditures.
Fund: 001 GENERAL FUND
Description
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
2016-17 Year to Date Proposed 2016-17
2015-16 Current Actuals Increase Revised % Increase
Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
Excess of Revenues Over (Under) Expenditures 8,266,124
52,195 949,580 311,322 363,517 596.46%
Operating Transfers Out / One Time Payments
Pavement Management Program - (250,000) (250,000) (250,000) 0.00%
City and Parks Facility Rehabilitation (420,000) (295,000) (295,000) (295,000) 0.00%
Workers' Compensation (250,000) - 0.00%
Capital Improvement Fund (1,248,326) (1,380,973) (1,050,973) - (1,380,973) 0.00%
Intern Fellowship Program Fund (19,645) 0.00%
Business Incubator Fund (187,127) (295,045) (147,523) - (295,045) 0.00%
Total Transfers Out / One Time Payments (2,125,098) (2,221,018) (1,743,496) - (2,221,018) 0.00%
Fund Balance, Beginning of Year 26,060,895 32,201,920 32,201,920
Fund Balance, End of Year
32,201,920 0.00%
32,201,920 30,033,097 31,408,005 311,322 30,344,419 1.04%
Detail of Fund Balance
Nonspendable:
Inventory 3,058 3,058 3,058 3,058 0.00%
Prepaid Costs - -100.00%
Deposits 1,325 1,325 1,325 - 1,325 0.00%
Committed To: 0.00%
Contractual Obligations 207,885 312,120 2,212,322 - 312,120 0.00%
Economic Uncertainty Reserve (20%) 12,393,037 13,871,469 13,871,469 427,716 14,299,185 3.08%
Secondary Reserve (5%) 3,098,259 3,467,867 3,467,867 106,929 3,574,796 3.08%
Assigned To: 0.00%
Capital Projects 1,198,236 427,000 427,000 - 427,000 0.00%
Pavement Management - 0.00%
City and Park Facilities Improvements 470,000 - 0.00%
Unassigned: 14,830,120 11,950,258 11,424,964 (223,323) 11,726,935 -1.87%
32,201,920 30,033,097 31,408,005 311,322 30,344,419 1.04%
FUND: 002 MEASURE S FUND
Description
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
2016-17 Year to Date Proposed 2016-17
2015-16 Current Actuals Increase Revised % Increase
Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
Revenues by Source
Taxes and Franchises
Sales Tax 5,810,000 5,810,000 0.0%
Use of Money and Property
Investment Interest 1,114 1,114 0.0%
Total Revenues and Other Sources
Expenditures by Category
Operating Transfers Out - General Fund
Operating Transfers Out - Information Technology
Operating Transfers Out - IT Equipment Replacement
Operating Transfers Out - CIP
Total Expenditures and Other Financing Uses
5,811,114 5,811,114 0.0%
1,236,114
200,000
25,000
4,350,000
1,236,114
200,000
25,000
4,350,000
0.0%
0.0%
0.0%
0.0%
5,811,114 5,811,114 0.0%
Excess of Revenues Over (Under) Expenditures - 0.0%
Fund Balance, Beginning of Year 0.0%
Fund Balance, End of Year 0.0%
Fund Description
Measure S, approved by the voters on November 8, 2016, established a one -cent Transactions and Use Tax for the City. The tax is effective April
1, 2017 until such time as voters elect to sunset this additional revenue source. The measure was approved based on the commitment to
maintain 911 emergency response times, prevent cuts to local paramedic, police, fire protection, school safety patrols, youth/after-school,
senior, disabled services, improve freeway interchanges, reduce traffic and provide for other general services.
I he Heart of Southern California
Wine Country
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
EXHIBIT B
Special Revenue Funds
FY2016-17 Mid -Year Budget
Fiscal Year 2016-17 Mid -Year Budget Adjustments
a
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
FUND: 100 GAS TAX FUND
Description
2016-17 Year to Date Proposed 2016-17
2015-16 Current Actuals Increase Revised % Increase
Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
Revenues by Source
Taxes and Franchises
Gas Tax 2,238,185 2,228,703 1,059,688 (94,835) 2,133,868 -4.3%
Use of Money and Property
Investment Interest 2,355 2,000 551 2,000 0.0%
Total Revenues and Other Sources 2,240,540 2,230,703 1,060,239
(94,835) 2,135,868 -4.3%
Expenditures by Category
Computer Software - 63,000 - (63,000) - -100.0%
Equipment - 63,000 63,000 0.0%
Operating Transfers Out - General Fund 2,664,318 2,167,703 1,060,239 (94,835) 2,072,868 -4.4%
Total Expenditures and Other Financing Uses 2,664,318 2,230,703 1,060,239 (94,835) 2,135,868 -4.3%
Excess of Revenues Over (Under) Expenditures (423,778) - - - - 0.0%
Fund Balance, Beginning of Year
423,778 - - - - 0.0%
Fund Balance, End of Year - - - - 0.0%
Fund Description
This fund was established to account for the tax per gallon on the purchase of motor vehicle fuel imposed by the State of California. A portion is
allocated to the City of Temecula as specified in the California Streets and Highways Code (SHC) (Sections 2013, 2105, 2107 and 2107.5). Gas Tax
monies are restricted to the repair, maintenance and upkeep of City streets and roads, and the purchase of equipment used to maintain roads.
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
FUND: 125 PUBLIC, EDUCATION & GOVERNMENT (PEG) FEES
2016-17 Year to Date Proposed 2016-17
2015-16 Current Actuals Increase Revised % Increase
Description Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
Revenues by Source
Taxes and Franchises
PEG Fees
Investment Interest
Use of Money and Property
Investment Interest
121,826
308,368 25,621
304 400 410
308,368
400
0.0%
0.0%
0.0%
Total Revenues and Other Sources 122,129 308,768 26,031
Expenditures by Category
Operations and Maintenance 4,687 268,400 63,261
Total Expenditures and Other Financing Uses
308,768 0.0%
268,400 0.0%
4,687 268,400 63,261 268,400 0.0%
Excess of Revenues Over (Under) Expenditures 117,442 40,368 (37,230) - 40,368 0.0%
Fund Balance, Beginning of Year
117,442 117,442
117,442 0.0%
Fund Balance, End of Year 117,442 157,810 80,212 - 157,810 0.0%
Fund Description
This fund was established to account for Public Education and Government (PEG) fees. Fees received from local cable operators for the sole purpose of
supporting the access facilities and activities within the City.
a
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
FUND: 135 BUSINESS INCUBATOR RESOURCE FUND
Description
Revenues by Source
Use of Money and Property
Investment Interest
Reimbursement
Rental Income
Operating Transfers In
General Fund
Total Revenues and Other Sources
2016-17 Year to Date Proposed 2016-17
2015-16 Current Actuals Increase Revised % Increase
Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
161 200 185
9,240 5,000 3,642
37,219 35,700 13,459
187,127 295,045
147,523
(10,955)
200 0.0%
5,000 0.0%
24,745 -30.7%
295,045 0.0%
233,747 335,945 164,808 (10,955) 324,990 -3.3%
Expenditures by Category
Personnel 103,443 93,412 45,176 - 93,412 0.0%
Operations and Maintenance 22,488 50,770 16,091 - 50,770 0.0%
Facilities 69,227 202,352 61,994 - 202,352 0.0%
Total Expenditures and Other Financing Uses
Excess of Revenues Over (Under) Expenditures
195,157 346,534 123,262
346,534 0.0%
38,590 (10,589)
41,547 (10,955)
(21,544) 103.5%
Fund Balance, Beginning of Year 6,008 44,598 44,598 44,598 0.0%
Fund Balance, End of Year
44,598 34,009
86,144 (10,955)
23,054 -32.2%
Fund Description
This fund was established to account for all activity at the City of Temecula Entrepreneur's Exchange Business Incubator (TVE2). The Business
Incubator offers affordable, flexible and scalable space for startup businesses to network, collaborate and grow their business.
a
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
FUND: 140 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND
2016-17 Year to Date Proposed 2016-17
2015-16 Current Actuals Increase Revised % Increase
Description Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
Revenues by Source
Intergovernmental Revenues
Community Development Block Grant
413,783 1,239,010
97,741 29,880
1,268,890 2.4%
Total Revenues and Other Sources 413,783 1,239,010 97,741 29,880 1,268,890 2.4%
Expenditures by Category
Personnel 108,042 135,903 33,795
Operations and Maintenance 110,974 118,730 29,349
Operating Transfers Out - CIP 194,767 984,376 34,597
Total Expenditures and Other Financing Uses
29,880
135,903
148,610
984,376
0.0%
25.2%
0.0%
413,783 1,239,010 97,741 29,880 1,268,890 2.4%
Excess of Revenues Over (Under) Expenditures - - - - - 0.0%
Fund Balance, Beginning of Year - - - - - 0.0%
Fund Balance, End of Year - - - - - 0.0%
Fund Description
This fund was established to account for grants received from the U.S. Department of Housing and Urban Development (HUD). The grants are used for
the redevelopment of a viable community by providing decent housing, a suitable living environment, and for expanding opportunities, principally for
persons of low and moderate income.
a
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
FUND: 145 TEMECULA ENERGY EFFICIENCY ASSET MANAGEMENT (TEEM) FUND
2016-17 Year to Date Proposed 2016-17
2015-16 Current Actuals Increase Revised % Increase
Description Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
Revenues by Source
Use of Money and Property
Investment Interest 1,592 1,300 810 - 1,300 0.0%
Reimbursements
Energy Efficiency Rebates 33,785 151 - - 0.0%
Total Revenues and Other Sources
Expenditures by Category
Operations and Maintenance
35,376 1,300 961 1,300 0.0%
0.0%
Total Expenditures and Other Financing Uses 0.0%
Excess of Revenues Over (Under) Expenditures 35,376 1,300 961 - 1,300 0.0%
Fund Balance, Beginning of Year 196,039 231,415 231,415 - 231,415 0.0%
Fund Balance, End of Year 231,415 232,715 232,377 - 232,715 0.0%
Fund Description
This fund was established to capture energy efficiency rebates and reimbursements as well as expenditure savings resulting from energy efficiency
projects completed at various City facilities. Revenue collected in this fund will be utilized on future energy efficiency projects.
FUND: 150 AB 2766 MOTOR VEHICLE SUBVENTION FUND
Description
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
2016-17 Year to Date Proposed 2016-17
2015-16 Current Actuals Increase Revised % Increase
Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
Revenues by Source
Intergovernmental Revenues
AB2766 Motor Vehicle Subvention Revenues 136,553 135,719 36,067 - 135,719 0.0%
Use of Money and Property
Investment Interest 4,343 3,000 1,016 - 3,000 0.0%
Total Revenues and Other Sources 140,896
Expenditures by Category
Operations and Maintenance
Operating Transfers Out - CIP
138,719 37,083
138,719 0.0%
27,049
423,581
40,390 17,782
232,112 232,112
40,390 0.0%
232,112 0.0%
Total Expenditures and Other Financing Uses 450,630 272,502 249,894 272,502 0.0%
Excess of Revenues Over (Under) Expenditures (309,734) (133,783) (212,811)
(133,783) 0.0%
Fund Balance, Beginning of Year 566,902 257,168 257,168 - 257,168 0.0%
Fund Balance, End of Year 257,168
123,385 44,357
123,385 0.0%
Fund Description
This fund was established to account for State funds that are used to implement programs and projects that reduce air pollution from motor vehicles.
This fund is used for Capital projects and to account for operational costs such as the natural gas operated Harveston Trolley, which provides free
transportation within the Temecula business district.
)132.1
a
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
FUND: 160 SUPPLEMENTAL LAW ENFORCEMENT SERVICES (SLESF) FUND
2016-17 Year to Date Proposed 2016-17
2015-16 Current Actuals Increase Revised % Increase
Description Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
Revenues by Source
Intergovernmental Revenues
SLESF Grant Revenue
Use of Money and Property
Investment Interest
Total Revenues and Other Sources
Expenditures by Category
Operating Transfers Out - General Fund
Total Expenditures and Other Financing Uses
194,790 171,000
48
74,924 46,888
217,888 27.4%
125 - 0.0%
194,838 171,000 75,049 46,888 217,888 27.4%
194,838 173,000 75,049 44,888 217,888 25.9%
194,838 173,000 75,049 44,888 217,888 25.9%
Excess of Revenues Over (Under) Expenditures - (2,000) - 2,000 - -100.0%
Fund Balance, Beginning of Year - - - 0.0%
Fund Balance, End of Year - (2,000)
2,000 - -100.0%
Fund Description
This fund was established to account for the Supplemental Law Enforcement Services grant monies from the State of California which are provided to
assist Cities in delivering front line law enforcement services. These monies supplement existing services and may not be used to supplant any existing
funding for law enforcement services provided by the City.
4
FUND: 161 TEMECULA MAJOR CRIMES REWARD FUND
Description
Revenues by Source
Use of Money and Property
Investment Interest
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
2016-17 Year to Date Proposed 2016-17
2015-16 Current Actuals Increase Revised % Increase
Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
187 100 89
100 0.0%
Total Revenues and Other Sources 187 100 89 100 0.0%
Expenditures by Category
Operations and Maintenance
0.0%
Total Expenditures and Other Financing Uses 0.0%
Excess of Revenues Over (Under) Expenditures 187 100 89 - 100 0.0%
Fund Balance, Beginning of Year 25,276
Fund Balance, End of Year 25,463
25,463 25,463
25,563 25,552
25,463 0.0%
25,563 0.0%
Fund Description
This fund was established to account for a reward for information that leads to the capture and conviction of the person(s) responsible for the murder
of Larry Robinson and Justin Triplett. The General Fund contributed $25,000 and the public can also contribute to this fund. The fund was established
in accordance with Resolution Nos. 13-25 and 15-37.
FUND: 165 AFFORDABLE HOUSING FUND
Description
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
2016-17 Year to Date Proposed 2016-17
2015-16 Current Actuals Increase Revised % Increase
Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
Revenues by Source
Licenses, Permits and Service Charges
Monitoring Fees 2,782 - - - - 0.0%
Use of Money and Property
Residual Receipt Distribution 48,411 39,352 - - 39,352 0.0%
Investment Interest 2,697 400 2,173 400 0.0%
Loan Interest 4,598 4,405 1,612 (1,874) 2,531 -42.5%
Reimbursements 1,060 - 162 - 0.0%
Rental Income 115,440 190,000 - 190,000 0.0%
Forgivable Loan Repayment 50,437 37,438 37,438 37,438 0.0%
Intergovernmental Revenues
Agency Trust Contributions 250,000 250,000 - - 250,000 0.0%
Reimbursements
Miscellaneous Non Taxable 76 75 - 0.0%
Total Revenues and Other Sources
475,501 484,157 41,460 35,564 519,721 7.3%
Expenditures by Category
Personnel 100,641 165,877 81,357
Operations and Maintenance 65,789 186,528 26,921
Insurance 11,189 5,660 2,570
Information Technology 15,407 24,440 9,808
Support Services 837 1,516 195
Facilities 12,459 9,200 5,186
Total Expenditures and Other Financing Uses
Excess of Revenues Over (Under) Expenditures
(15,933)
165,877
170,595
5,660
24,440
1,516
9,200
0.0%
-8.5
0.0%
0.0%
0.0%
0.0%
206,322 393,221 126,037 (15,933) 377,288 -4.1%
269,179 90,936
(84,577) 51,497
Fund Balance, Beginning of Year 10,372,826 10,642,005 10,642,005
Fund Balance, End of Year
142,433 56.6%
10,642,005 0.0%
10,642,005 10,732,941 10,557,429 51,497 10,784,438 0.5%
Fund Description
The Affordable Housing fund contains the assets as well as loan and rental income which have been transferred to the City of Temecula from the
former Redevelopment Agency .
FUND: 170 MEASURE A FUND
Description
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
2016-17 Year to Date Proposed 2016-17
2015-16 Current Actuals Increase Revised % Increase
Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
Revenues by Source
Use of Money and Property
Investment Interest 33,629 30,000 18,577 - 30,000 0.0%
Reimbursements
Miscellaneous (35,483) - - - - 0.0%
Intergovernmental Revenues
Measure A Revenue 2,735,934 2,853,427 1,173,799 13,849 2,867,276 0.5%
Total Revenues and Other Sources
Expenditures by Category
Operations and Maintenance
Operating Transfers Out - CIP
2,734,080 2,883,427 1,192,376 13,849 2,897,276 0.5%
502,117
921,903
1,820,240 141,844
5,876,539 910,000
1,820,240 0.0%
5,876,539 0.0%
Total Expenditures and Other Financing Uses 1,424,021 7,696,779 1,051,844
Excess of Revenues Over (Under) Expenditures
7,696,779 0.0%
1,310,060 (4,813,352) 140,532
Fund Balance, Beginning of Year 3,817,647 5,127,707 5,127,707
Fund Balance, End of Year
13,849 (4,799,503) -0.3%
5,127,707 0.0%
5,127,707 314,355
5,268,239 13,849
328,204 4.4%
Fund Description
This fund was established to account for the City's allocation of the County of Riverside's additional one-half percent sales tax for transportation.
These monies are restricted for use on local streets. In 2002, Measure A was extended by Riverside County voters. Measure A will continue to fund
transportation improvements through 2039.
R
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
FUND: 395 2011 FINANCING LEASE
Description
Revenues by Source
Operating Transfers In
General Fund
2016-17 Year to Date Proposed 2016-17
2015-16 Current Actuals Increase Revised % Increase
Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
2,136,901 2,140, 222 1,069, 706
2,140,222 0.0%
Total Revenues and Other Sources 2,136,901 2,140,222 1,069,706
Expenditures by Category
Debt Service Interest
Debt Service Principal
2,140,222 0.0%
845,901
1,291,000
797,222 404,706
1,343,000 665,000
797,222 0.0%
1,343,000 0.0%
Total Expenditures and Other Financing Uses 2,136,901 2,140,222 1,069,706
2,140,222 0.0%
Excess of Revenues Over (Under) Expenditures - - - - - 0.0%
Fund Balance, Beginning of Year - - - - - 0.0%
Fund Balance, End of Year - - - - - 0.0%
Fund Description
This fund was established to account for the payment of interest and principal of the refunding of the 2001 and 2008 Certificates of Participation
(COPs). The 2001 COPs were originally issued to finance the construction of the Community Recreation Center and the 2008 COPs were originally
issued to finance the construction of the Civic Center.
I he Heart of Southern California
Wine Country
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
EXHIBIT C
Internal Service Funds
FY2016-17 Mid -Year Budget
Fiscal Year 2016-17 Mid -Year Budget Adjustments
FUND: 300 INSURANCE FUND
Description
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
2016-17 Year to Date Proposed 2016-17
2015-16 Current Actuals Increase Revised % Increase
Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
Revenues by Source
Licenses, Permits and Service Charges
Charges For Services 982,190 886,714 374,822 886,714 0.0%
Use of Money and Property
Investment Interest 1,828 2,300 975 2,300 0.0%
Total Revenues and Other Sources
Expenses by Category
Personnel
Operations and Maintenance
984,018 889,014 375,797
889,014 0.0%
107,812 136,574 51,892
853,014 752,440 324,011
136,574 0.0%
752,440 0.0%
Total Expenses and Other Financing Uses 960,827
889,014 375,903
889,014 0.0%
Excess of Revenues Over (Under) Expenses 23,191 (107) 0.0%
Net Position, Beginning of Year 280,359
303,550 303,550
303,550 0.0%
Net Position, End of Year 303,550
303,550 303,443
303,550 0.0%
Fund Description
The Insurance Fund was established to account for the City's liability and property insurance costs. Fund Balance is a combination of both
spendable and non spendable assets. These costs are allocated to each department based on the total number of Full Time Equivalent
positions assigned to those departments. The City has a Self -Insured Retention (SIR) of $150,000 per incident, and strives to maintain a fund
balance equal to two times the SIR.
FUND: 305 WORKERS' COMPENSATION FUND
Description
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
2016-17 Year to Date Proposed 2016-17
2015-16 Current Actuals Increase Revised % Increase
Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
Revenues by Source
Licenses, Permits and Service Charges
Charges for Services 646,043 323,893 646,043 0.0%
Use of Money and Property
Investment Interest 2,198 800 1,488 800 0.0%
Operating Transfers In
General Fund 250,000 0.0%
Total Revenues and Other Sources 252,198
Expenses by Category
Operations and Maintenance
646,843 325,381
646,843 0.0%
61,111
178,886 72,223
178,886 0.0%
Total Expenses and Other Financing Uses 61,111
178,886 72,223
178,886 0.0%
Excess of Revenues Over (Under) Expenses 191,087
Net Position, Beginning of Year 229,182
467,957 253,158
420,269 420,269
467,957 0.0%
420,269 0.0%
Net Position, End of Year 420,269
888,226 673,427
888,226 0.0%
Fund Description
The Workers' Compensation Fund was established in Fiscal Year 2014-15 as the City transitions to a self-insured status for Workers'
Compensation liabilities. Departments are charged based on each position allocated on a Full Time Equivalent basis, with a cost assigned to
each position based on job duties and potential for risk.
FUND: 310 VEHICLES AND EQUIPMENT FUND
Description
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
2016-17 Year to Date Proposed 2016-17
2015-16 Current Actuals Increase Revised % Increase
Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
Revenues by Source
Licenses, Permits and Service Charges
Charges for Services 120,097 94,008 49,380 94,008 0.0%
Use of Money and Property
Investment Interest 11,704 10,000 5,364 10,000 0.0%
Total Revenues and Other Sources 131,801 104,008 54,744 104,008 0.0%
Expenses by Category
Operations and Maintenance
119,821
94,554 48,091
94,554 0.0%
Total Expenses and Other Financing Uses 119,821
94,554 48,091
94,554 0.0%
Excess of Revenues Over (Under) Expenses 11,980
9,454 6,653
Net Position, Beginning of Year 1,907,683 1,919,663 1,919,663
9,454 0.0%
1,919,663 0.0%
Net Position, End of Year 1,919,663 1,929,117 1,926,316
1,929,117 0.0%
Fund Description
The Vehicles and Equipment Fund was established to account for the depreciation of vehicles and capital equipment over their estimated
useful lives, and to accumulate resources for the purchase of future replacement vehicles and equipment. Fund Balance is a combination of
both spendable and non spendable assets. Departments are charged based on their percentage of assigned vehicles that carry a depreciable
value.
FUND: 320 INFORMATION TECHNOLOGY FUND
Description
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
2016-17 Year to Date Proposed 2016-17
2015-16 Current Actuals Increase Revised % Increase
Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
Revenues by Source
Licenses, Permits and Service Charges
Charges for Services 2,195,074 2,790,287 1,379,849 7,917 2,798,204 0.3%
Use of Money and Property
Investment Interest 1,765 2,600 161 2,600 0.0%
Operating Transfers In
Measure S 200,000 200,000
Total Revenues and Other Sources 2,196,839 2,792,887 1,380,010 207,917 3,000,804 7.4%
Expenses by Category
Personnel 1,328,651 1,576,662 682,314 16,000 1,592,662 1.0%
Operations and Maintenance 868,217 1,246,335 697,634 200,000 1,446,335 16.0%
Total Expenses and Other Financing Uses 2,196,868 2,822,997 1,379,948 216,000 3,038,997 7.7%
Excess of Revenues Over (Under) Expenses
(29) (30,110) 62 (8,083) (38,193) 26.8%
Net Position, Beginning of Year 38,222
Net Position, End of Year
38,193 38,193
38,193 0.0%
38,193 8,083 38,255 (8,083) (0) -100.0%
Fund Description
The Information Technology Fund was established to fund and account for computer and telephone system operating and maintenance
expenses. It is also used to depreciate all related computer and telephone equipment over their useful lives. Fund Balance is a combination of
both spendable and non spendable assets. Departments are charged based on the number of workstations assigned. The Temecula Public
Library facility is charged directly for all IT expenditures and personnel costs related to the facility.
( The Heart or Sag R
FUND: 325 TECHNOLOGY REPLACEMENT FUND
Description
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
2016-17 Year to Date Proposed 2016-17
2015-16 Current Actuals Increase Revised % Increase
Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
Revenues by Source
Licenses, Permits and Service Charges
Charges for Services 239,210 241,652 139,290 241,652 0.0%
Operating Transfer In
Measure S Fund - 25,000 25,000 0.0%
Use of Money and Property
Investment Interest 2,664 1,300 2,004 1,300 0.0%
Total Revenues and Other Sources
Expenses by Category
Operations and Maintenance
Total Expenses and Other Financing Uses
241,874 242,952
141,294 25,000
267,952 10.3%
241,873 242,953
140,705 25,000
267,953 10.3%
241,873 242,953
140,705 25,000
267,953 10.3%
Excess of Revenues Over (Under) Expenses 1 (1) 589 (1) 0.0%
Net Position, Beginning of Year 1,227,948 1,227,949 1,227,949
1,227,949 0.0%
Net Position, End of Year 1,227,949 1,227,948 1,228,538
1,227,948 0.0%
Fund Description
The Technology Replacement Fund was established in Fiscal Year 2014-15 in order to accumulate resources for computer and telephone
equipment and software to fund future equipment replacement. Fund Balance is a combination of both spendable and non spendable assets.
Contributions to this fund are made by departments utilizing the assets in an amount equivalent to the estimated cost to replace the item at
the end of its useful life.
-11
Th
FUND: 330 SUPPORT SERVICES FUND
Description
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
2016-17 Year to Date Proposed 2016-17
2015-16 Current Actuals Increase Revised % Increase
Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
Revenues by Source
Licenses, Permits and Service Charges
Charges for Services 510,921 460,060 189,876 460,060 0.0%
Use of Money and Property
Investment Interest 2,971 3,000 1,496 3,000 0.0%
Total Revenues and Other Sources 513,892
463,060 191,372
463,060 0.0%
Expenses by Category
Personnel 334,649 292,673 123,632 1,000 293,673 0.3%
Operations and Maintenance 173,178 170,386 66,812 170,386 0.0%
Total Expenses and Other Financing Uses 507,827 463,059 190,444 1,000 464,059 0.2%
Excess of Revenues Over (Under) Expenses
6,065 1 928 (1,000) (999) -100000%
Net Position, Beginning of Year 454,869
Net Position, End of Year
460,934 460,934
460,934 0.0%
460,934 460,935 461,862 (1,000) 459,935 -0.2%
Fund Description
The Support Services Fund was established as a cost center for the City's central receptionist, duplicating, printing, and mailing activities. It is
also used to depreciate all related copying and mailing equipment over their useful lives, and to accumulate resources for the purchase of
future equipment. Fund Balance is a combination of both spendable and non spendable assets. Departments are charged based on a count of
copies made in the previous fiscal year.
( The Heart or Saw R
FUND: 340 FACILITIES FUND
Description
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
2016-17 Year to Date Proposed 2016-17
2015-16 Current Actuals Increase Revised % Increase
Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
Revenues by Source
Licenses, Permits and Service Charges
Charges for Services 1,267,838 1,418,917 736,131 1,418,917 0.0%
Use of Money and Property
Investment Interest 2,731 2,500 1,478 2,500 0.0%
Total Revenues and Other Sources 1,270,569 1,421,417 737,609
1,421,417 0.0%
Expenses by Category
Personnel 490,484 492,987 238,405 - 492,987 0.0%
Operations and Maintenance 749,743 930,766 367,105 - 930,766 0.0%
Total Expenses and Other Financing Uses 1,240,227 1,423,753 605,511 - 1,423,753
0.0%
Excess of Revenues Over (Under) Expenses 30,342
Net Position, Beginning of Year 464,452
(2,336) 132,098
494,794 494,794
(2,336) 0.0%
494,794 0.0%
Net Position, End of Year 494,794
492,458 626,892
492,458 0.0%
Fund Description
The Facilities Fund was established to account for the cost of the Civic Center, Former City Hall Facility, City Maintenance Facility, Field
Operations Center, and Civic Center Parking Structure operations and maintenance. Fund Balance is a combination of both spendable and
non spendable assets. Departments are charged based on square footage allotted as well as full time staff equivalents assigned.
I he Heart of Southern California
Wine Country
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
EXHIBIT D
Budget and Fiscal Policies
FY2016-17 Mid -Year Budget
Fiscal Year 2016-17 Mid -Year Budget Adjustments
he Heart of Southern CaIdorma
City of Temecula
Fiscal Year 2016-17
Mid -Year Budget
BUDGET AND FISCAL POLICIES
I. FINANCIAL STRATEGIC PLAN PURPOSE AND ORGANIZATION
A. Annual Operating Budget (AOB)
Through its Annual Operating Budget, the City will link resources with results by:
1. Identifying community needs for essential services that improve quality of life
through strategic planning that:
a. Organize the programs required to provide these essential services;
b. Establish program policies and goals, which define the nature and level of
program services required;
c. Identify activities performed in delivering program services.
2. Proposing goals for improving the delivery of program services that:
a. Identify and appropriate the resources required to perform program
activities and accomplish program goals.
b. Set objectives to measure Performance (progress) pertaining to:
• Long term goals that align Council priorities with financial resources;
• Output of program activities;
• Accomplishment of program objectives;
• Expenditure of program appropriations.
3. The AOB process encompasses the development, implementation, and evaluation
of a plan for the provision of services for the upcoming fiscal year. The process
includes political, managerial, planning, communication, and financial dimensions.
The budget incorporates a long-term perspective, establishes linkages to broad
organizational goals, and focuses budget decisions on desired results and
outcomes. The AOB is formalized via the following process:
a. A budget workshop is held with the City Council to receive Council direction
and public comment, prior to budget preparation;
b. Budget team updates policies and procedures for budget preparation,
creates the budget process calendar, and prepares the current budget
schedules for each department to use in preparing the new budget;
c. A budget kickoff workshop is held with the City Manager, Department
Directors, and Department Analysts to discuss the status of the current
fiscal year budget, discuss the Five Year Financial Forecast, review the
upcoming budget process calendar, discuss the impacts of the current
economic conditions at the State and Federal levels, and discuss the
essential principles and elements of the budget process;
d. Individual meetings are held with the budget team and each department to
assist in the budget development process;
Fiscal Year 2016-17 Annual Operating Budget
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BUDGET AND FISCAL POLICIES
e. The City Manager, in collaboration with the budget team, holds meetings
with each department director (and analysts) to discuss their department
budget request;
f. A budget workshop is held with the City Council to receive public comment
and to review the components of the proposed budget, prior to formal
consideration for adoption;
City Manager submits the proposed AOB and salary plan to the City Council
at a public meeting for approval.
B. Balanced Budget
The City will maintain a balanced budget over the period of the Financial Strategic Plan.
This means that:
g.
1. Operating revenues must fully cover operating expenditures;
2. Ending fund balance must meet minimum policy levels. For the General Fund, this
level has been established at 20% of operating expenditures for economic
uncertainties and to support the City's credit worthiness, cash flow, and response
to local disasters.
C. Five Year Financial Forecast
The City will prepare a five year financial forecast bi-annually to assist in long range
planning and policy development. The five year forecast provides a tool to evaluate the
ability of the City to fund proposed programs, operating and maintenance costs, capital
expenditures, as well as operating costs related to future capital improvement projects.
1. Revenues are projected using a conservative approach, and are based on
historical trends, stable residential development projections, internal analysis, and
commercial growth that incorporates known development projects. Separate sets
of assumptions are developed for major revenue types such as sales tax property
tax, community development fees, transient occupancy taxes, and investment
income;
2. Departmental expenditure projections are developed using anticipated cost of
living increases for general administrative operating costs. Additional assumptions
are incorporated for major expenditure categories such as public safety to ensure
that commercial and residential growth projections are addressed to main current
service levels. The five year capital improvement program is reviewed with the
annual operating budget, and maintenance costs of each proposed project are
identified and included in the forecast;
3. The five-year forecast indicates whether projected revenue growth will support
anticipated expenditures for current levels of service. However, as the City
continues to grow, it is important to ensure that it can meet increasing demands,
and be in a position to respond to possible changes in economic conditions. The
five-year forecast is a dynamic tool that requires bi-annual update and review of
its underlying assumptions to keep the City in a position of strong fiscal condition.
Fiscal Year 2016-17 Annual Operating Budget
he Heart of Southern CaIdor, a
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BUDGET AND FISCAL POLICIES
I. FINANCIAL STRATEGIC PLAN PURPOSE AND ORGANIZATION (continued)
D. Capital Improvement Program (CIP)
1. CIP Purpose - The purpose of the Capital Improvement Program (CIP) budget
document is to serve as a planning tool, which coordinates the level ranking,
financing, and scheduling of major projects undertaken by the City. All projects
presented in the five-year CIP budget are carefully programmed to ensure the
community's capital improvement needs are met both now and in the future. In
addition, the projects provide additional opportunities and access to the City and
improve the overall quality of life as identified in the Quality of Life Master Plan
(QLM P).
This document is dynamic and, consequently, must be revised annually to address
changing needs, level rankings, and financial conditions. The City's goal in
providing a CIP Budget is to develop a multi-year plan for capital improvement,
update it annually, and follow through with all capital improvements in
accordance with the plan. It also allows staff to budget operating and
maintenance costs into the five year projection in order to determine the total
cost of each project before it is undertaken.
2. CIP Development - This CIP budget document is developed by incorporating input
from City Council and key management team members, based on community
comments and feedback received throughout the year. This team then, through
several workshops, identifies and evaluates community needs in the areas of
roads/streets, bridges, public buildings, parks and recreation facilities, and
redevelopment projects. Each proposed project is reviewed and discussed to
ensure funding, timing, and necessity. A CIP City Council workshop is held to
provide the City Council with an opportunity to review each project in detail, and
to receive public comments concerning the five-year program.
3. CIP Projects: $30,000 or More - The capital improvements presented in the
budget are the City's major projects, which exceed $30,000 in cost, have
long-term life spans, and are generally non-recurring. These projects include land
and right of way acquisition, design, construction or rehabilitation of public
buildings or facilities, public infrastructure design and construction, park design
and construction, and redevelopment projects.
4. Project Manager - Every CIP project will have a project manager who will prepare
the project proposal, ensure that required phases are completed on schedule,
authorize all project expenditures, ensure that all regulations and laws are
observed, and periodically report project status.
5. Project Benefit - Projects must identify a benefit and reference a Core Value
(QLM P) goal.
6. CIP Review Committee - In determining the relative merit of a proposed project,
key management team members evaluate projects for feasibility, community
enhancement, infrastructure and historic preservation, and safety.
Fiscal Year 2016-17 Annual Operating Budget
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I. FINANCIAL STRATEGIC PLAN PURPOSE AND ORGANIZATION (continued)
7. CIP Levels - Projects in the CIP are scheduled in each of five fiscal years based on
community needs, as determined by the City Council and availability of funding.
Level rankings in each major category (Circulation, Infrastructure/Other, Parks and
Recreation, and SARDA/Housing) are assigned in accordance with the following
guidelines:
a. LEVEL I: The project is urgent and must be completed as soon as feasible.
Failure to address the project may impact the health, safety, or welfare of
the community or have a potential significant impact on the financial
well-being of the City. The project must be initiated or financial opportunity
losses may result.
b. LEVEL II: The project is important and addressing it is necessary. The project
impacts safety, law enforcement, health, welfare, economic base, quality of
life, and has been identified as a priority in the Quality of Life Master Plan.
c. LEVEL III: The project will enhance quality of life and will provide a benefit to
the community. Completion of the project will improve the community by
providing cultural, recreational, and/or aesthetic value, or is deemed as a
necessary improvement to a public facility.
d. Future Years Projects: The project will be an improvement to the
community, but does not necessarily need to be completed within a five
year capital improvement program time frame.
8. CIP Administrative Costs - The administrative costs associated with managing CIP
projects are estimated (generally as five to ten percent of estimated construction
costs), and included in each project budget
9. CIP Operations and Maintenance (0 & M) - Future operations and maintenance
costs that result from CIP projects are estimated and identified in the CIP project
sheets. These incremental future operating costs are incorporated into the five
year forecast.
10. CIP Phases - The CIP will emphasize project planning, with projects progressing
through at least two and up to ten of the following phases:
a. Designate (Assigned). Appropriates funds based on projects designated for
funding by the Council through adoption of the Financial Strategic Plan.
b. Study. Concept design, site selection, feasibility analysis, schematic design,
environmental determination, property appraisals, scheduling, grant
application, grant approval, specification preparation for equipment
purchases.
c. Environmental Review. Compliance with CEQA, NEPA and other
environmental studies, if necessary.
Fiscal Year 2016-17 Annual Operating Budget
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Mid -Year Budget
BUDGET AND FISCAL POLICIES
I. FINANCIAL STRATEGIC PLAN PURPOSE AND ORGANIZATION (continued)
d. Real Property Acquisitions. Property acquisition for projects, if necessary.
e. Site Preparation. Demolition, hazardous materials abatements, other pre
construction work.
f. Design. Final design, plan and specification preparation and construction
cost estimation.
g. Construction. Construction contracts.
h. Construction Management. Contract project management and inspection,
soils and material tests, other support services during construction.
i. Equipment Acquisitions. Vehicles, heavy machinery, computers, office
furnishings, other equipment items acquired and installed independently
from construction contracts.
11. CIP Appropriation - The City's annual CIP appropriation for study, design,
acquisition and/or construction is based on the projects designated by the Council
through adoption of the Financial Strategic Plan. Adoption of the Financial
Strategic Plan CIP appropriation does not automatically authorize funding for
specific project phases. This authorization generally occurs only after the
preceding project phase has been completed and approved by the Council and
costs for the succeeding phases have been fully developed. If project costs at the
time of bid award are less than the budgeted amount, the balance will be
unappropriated and returned to fund balance or allocated to another project. If
project costs at the time of bid award are greater than budget amounts, five basic
options are available:
a. Eliminate the project;
b. Defer the project for consideration to the next Financial Strategic Plan
period;
c. Rescope or change the phasing of the project to meet the existing budget;
d. Transfer funding from another specified, lower level ranking project.
e. Appropriate additional resources as necessary from fund balance.
12. CIP Budget Carryover - Project accounts, which have been appropriated, will not
lapse until completion of the project phase.
13. Program Objectives - Project phases will be listed as objectives in the program
narratives of the programs, which manage the projects.
14. General Plan Consistency Review - All projects are evaluated by the City's Planning
Commission to ensure consistency with the provisions of the City of Temecula
General Plan, while considering the City's long-term vision as developed by the
City Council. The proposed Circulation, Infrastructure, and Parks and Recreation
projects are reviewed and approved by the Planning Commission, Public/Traffic
Safety Commission, and the Parks and Recreation Commission.
Fiscal Year 2016-17 Annual Operating Budget
he Heart of Southern California
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Fiscal Year 2016-17
Mid -Year Budget
BUDGET AND FISCAL POLICIES
II. FINANCIAL REPORTING
A. Annual Reporting
The City will prepare annual financial statements as follows:
1. The City will contract for an annual audit by a qualified independent certified
public accountant (or accounting firm). The City will strive for an unqualified
auditors' opinion.
2. The City will use generally accepted accounting principles in preparing its annual
financial statements, and will strive to meet the requirements of the GFOA's
Award for Excellence in Financial Reporting program.
3. The City will issue audited financial statements within 180 days after year-end.
B. Interim Reporting
The City will prepare and issue timely interim reports on the City's fiscal status to the
Council and staff. This includes: on-line access to the City's financial management
system by City staff; monthly reports to program managers; formal quarterly reports to
the Council and Department Directors; mid -year budget reviews; and interim annual
reports.
C. Budget Amendments
The Council may amend or supplement the budget at any time after its adoption by
majority vote of the Council members. The City Manager has the authority to make
administrative adjustments to the budget as long as those changes will not have a
significant policy impact nor affect budgeted year-end fund balances.
D. Extended Annual Reporting
The City will prepare extended annual reports as required by federal and state
requirements including, but not limited to:
1. State Controller Report
2. Street Reports
Fiscal Year 2016-17 Annual Operating Budget
he Heart of Southern CaIdorma
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Fiscal Year 2016-17
Mid -Year Budget
BUDGET AND FISCAL POLICIES
III. FUND BALANCE AND RESERVES
A. Fund Balance Policy
Fund balance represents the accumulation of actual revenues and other financing
sources in excess of actual expenditures and other uses at year-end. In general terms, it
represents the City's accumulated "savings" from year to year, as any fund balance
realized at year-end is added to (or deducted from if expenditures exceeded revenues
for that particular year) the previous year's fund balance. Fund balance is often referred
to as "reserves."
B. Reserve for Economic Uncertainty
The City will maintain a minimum fund balance of at least 20% of operating
expenditures in the General Fund, in order to adequately provide resources in the event
of an unexpected draw on City finances. Eligible uses of these reserve funds include:
• Expenditures due to local disasters/acts of nature
• Loss of major revenue source(s) due to financial hardship or economic
downturn
• State -imposed take of local revenue/mandated payments
• Significant unanticipated expenditures
• Significant payout of Comprehensive Annual Leave for employees leaving City
service
C. Secondary Reserve for Contingencies
In addition to the Reserve for Economic Uncertainty, the City will strive to maintain an
operating reserve within the General Fund in the amount of 5% of General Fund
operating expenditures. Use of these reserve funds shall be limited to:
• Covering annual operating expenditures if revenue falls short of projections,
creating an annual operating deficit.
• Making one-time investments in Capital infrastructure that will create long-term
operational savings to the General Fund, leverage available grant funds, or
provide funding for projects that will create an economic benefit to the City.
D. Future Capital Project Designations
The Council may designate specific fund balance levels for future development of capital
projects that it has determined to be in the best long-term interests of the City.
E. Other Designations and Reserves
In addition to the designations noted above, fund balance levels will be sufficient to
meet funding requirements for projects approved in prior years which are carried
forward into the new year; debt service reserve requirements; reserves for
encumbrances; and other reserves or designations required by contractual obligations,
state law, or generally accepted accounting principles.
Fiscal Year 2016-17 Annual Operating Budget
he Heart of Southern CaIdorma
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Fiscal Year 2016-17
Mid -Year Budget
BUDGET AND FISCAL POLICIES
III. FUND BALANCE AND RESERVES (continued)
F. Fund Balance Components
This policy establishes the procedures for reporting unrestricted fund balance in the
General Fund financial statements, as well as a fund balance expenditures hierarchy.
Fund Balance commitments and assignments ensure that there will be adequate
financial resources to protect the City against circumstances such as revenue shortfalls
and unanticipated expenditures. The Policy also authorizes and directs the Director of
Finance to prepare financial reports and categorize fund balance per Governmental
Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and
Governmental Fund Type Definitions.
There are five separate components of fund balance which identify the specific
purposes for which amounts can be spent: (1) Nonexpendable Fund Balance —
inherently nonexpendable; (2) Restricted Fund Balance — externally enforceable
limitations on use; (3) Committed Fund Balance — self-imposed limitations on use; (4)
Assigned Fund Balance — limitation resulting from intended use; (5) Unassigned Fund
Balance — residual net resources.
1. Nonexpendable Fund Balance - Amounts that cannot be spent because they are
either (a) not in spendable form, such as prepaid items or inventories; or (b)
legally required to be maintained intact, such as the principal portion of an
endowment.
2. Restricted Fund Balance - Amounts for a specific purpose that are either (a)
externally imposed by creditors (such as through debt covenants), grantors,
contributors, other governments' regulations; or (b) imposed by law through
constitutional provisions or enabling legislation.
3. Committed Fund Balance - Amounts authorized for specific purposes by a
government's highest level of decision making authority (City Council). These
committed amounts cannot be used for any other purpose unless the City Council
removes or changes the specified use through the same formal action taken to
establish the commitment. City Council action to commit fund balance needs to
occur within the fiscal reporting period however, the amount can be determined
subsequently. The City's committed fund balance includes a reserve for economic
uncertainty. It is City policy to maintain a reserve of 20% of Annual General
Fund appropriations. Amounts are committed to finance any significant
unanticipated revenue shortfalls, negative State budget impacts or impacts from
natural disasters or other catastrophic events.
Fiscal Year 2016-17 Annual Operating Budget
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Fiscal Year 2016-17
Mid -Year Budget
BUDGET AND FISCAL POLICIES
III. FUND BALANCE AND RESERVES (continued)
4. Assigned Fund Balance - Amounts that are constrained for specific purposes, but
are neither restricted nor committed. For all governmental funds other than the
General Fund, any remaining amounts not classified as nonexpendable, restricted,
or committed are considered assigned. For the General Fund, this policy delegates
the authority to assign amounts to be used for specific purposes to the Finance
Director in consultation with the City Manager for the purpose of reporting these
amounts in annual financial statements.
5. Unassigned Fund Balance - Residual net resources of the General Fund in excess
of what can be classified in one of the other four categories.
G. Hierarchy of Spending Fund Balance
Restricted fund balance should be spent first when an expenditure is incurred for which
both restricted and unrestricted fund balance is available. When an expenditure is
incurred for purposes where amounts in any of the unrestricted classifications of fund
balance could be used, committed amounts are to be spent first, followed by assigned
amounts and then unassigned amounts.
H. Unassigned Fund Balance — General Fund
At the end of each fiscal year, the Finance Department will report on the audited
year-end financial results. In the event that actual General Fund revenues exceed
expenditures and encumbrances, a year-end operating surplus shall be reported. Any
year-end operating surplus which exceeds the levels required by the reserve policies,
noted above, will be deemed as Unassigned Fund Balance, and shall be appropriated for
one-time (non-recurring) expenditures in accordance with the following guidelines,
subject to City Council approval. Ongoing, or recurring expenditures, are not
appropriate uses of available Unassigned Fund Balance.
1. Public Safety equipment or non-recurring programs
2. Asset Management reserves
3. Capital improvement projects
4. Reduction of unfunded liabilities related to CaIPERS pension and Other
Post -Employment Benefits (OPEB)
5. Reduction, or avoidance, of City debt
Fiscal Year 2016-17 Annual Operating Budget
he Heart of Southern CaIdorma
City of Temecula
Fiscal Year 2016-17
Mid -Year Budget
BUDGET AND FISCAL POLICIES
IV. TRANSACTIONS AND USE TAX FUNDING (MEASURE S)
A. Measure S Revenue
Pursuant to Ordinance 16-06, on November 8, 2016, the people of Temecula approved a
local 1% Transactions and Use Tax, effective on April 1, 2017, to maintain 9-1-1
emergency response times, prevent cuts to local paramedic, police, fire protection,
school safety patrols, youth/after-school, senior, disabled services, improve freeway
interchanges, reduce traffic and provide for other general services.
B. Appropriation Priorities of Measure S Revenue
In accordance with the approved ballot language related to Measure S, maintaining
Public Safety services is the City's top priority, followed by the appropriate maintenance
and replacement of City assets to ensure long-term viability of City operations. As
surplus funds are available, the City Council may allocate Measure S funding to capital
projects identified in the Capital Improvement Program as well as any associated
general services.
1. Public Safety
a. Within the Police Department, the City will strive to maintain a target staffing
ratio of one sworn officer per 1,000 residents (1:1,000), as outlined in the City's
General Plan. Upon receiving Population Estimate from the California
Department of Finance, in May of each year, the Police staffing ratio shall be
evaluated, and if the ratio falls below 1:1,000, the City Council may allocate
available Measure S resources to meet the target staffing ratio.
b. Desired Fire Department staffing levels include four persons per fire engine or
fire truck (4-0 staffing). During the Annual Operating Budget process, the Fire
staffing ratio shall be evaluated, and if the ratio falls below 4-0 staffing, the City
Council may allocate available Measure S resources to meet the target staffing
ratio.
2. Asset Management/Investment
In accordance with the Asset Management and Replacement (AMAR) Policy, noted
in Section VI., the City strategically manages the life cycle and replacement of its
assets; including capital infrastructure, City facilities and parks, fleet vehicles and
equipment, and the City's technology and communication systems. Ensuring
adequate reserves are set-aside for the future replacement of City -owned assets is
critical to the long-term viability of the City's operations.
Fiscal Year 2016-17 Annual Operating Budget
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City of Temecula
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BUDGET AND FISCAL POLICIES
The City's street and road network serves as the capital infrastructure for public
transportation in and around the City. A Pavement Management Study is designed
to evaluate the current condition of the road network, and establish a
recommended level of investment necessary to properly maintain the condition of
the street and road network. The City Council will strive to allocate an amount up
to the recommended level of investment, as stated in the most recent Pavement
Management Study, to the Capital Improvement Program — Pavement Rehabilitation
Program, or other appropriate capital infrastructure projects designated for street
and road network improvements.
The City Council will strive to allocate an amount to be deposited into each asset
replacement fund, based on the results of the specific asset management plan
conducted periodically for each grouping of asset types (i.e. facilities, parks, vehicles
and technology).
3. Capital Improvement Projects
A Capital Improvement Project is defined as a major project, which exceeds $30,000
in cost, has a long-term life span, and is generally non-recurring. The City Council
may allocate available Measure S resources to fund projects identified in the Capital
Improvement Program.
4. General Services
Operations and maintenance costs associated with City programs, administration
and general services to the public are considered eligible appropriations of Measure
S resources, so long as the abovementioned priorities are considered first.
a. Operations and maintenance costs related to the addition of a new City facility,
program or service funded by Measure S, shall have priority over existing City
general services.
Fiscal Year 2016-17 Annual Operating Budget
he Heart of Southern CaIdorma
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Mid -Year Budget
BUDGET AND FISCAL POLICIES
V. CONTINGENCY PLANNING
In response to adverse financial and economic conditions that could negatively impact
the City's fiscal health, a Contingency Plan will provide for a measured response to
potential fiscal challenges, as opposed to reactionary decision-making that could hinder
the long-term financial solvency of the City.
In accordance with Budget Policies 111.13 and III.C, the City will strive to maintain reserves
in the amount of 25% of General Fund operating expenditures. Eligible uses of these
reserve funds are outlined in the aforementioned policy; however this Contingency Plan
will address the hierarchy of utilizing reserve funds, in the event the City experiences
significant or sudden fiscal constraints.
The type of fiscal challenge will dictate the appropriate budgetary measure to
implement in order to ensure solvency. If the fiscal constraint cannot be absorbed by
annual budgetary savings, the following hierarchy shall be followed:
A. One Time Events
In the event the City is faced with a non-recurring fiscal constraint, such as a State
mandated payment or a natural disaster, the use of reserve funds is an appropriate
mitigation. The Secondary Reserve for Contingencies shall be utilized first, and fully
exhausted prior to utilizing the Economic Uncertainty Reserve.
B. Ongoing Fiscal Constraints
In the event the City experiences the loss of a major revenue source outside of the City's
control (ie. acts of legislation, corporate decisions and/or economic downturn), the City
will need to adjust its operations in order to maintain a balanced budget.
Circumstances may arise when the City is unable to react quick enough to offset a
sudden loss in revenue, and will be required to utilize reserves to supplant the current
Operating Budget. The Secondary Reserve for Contingencies shall be utilized first, and
fully exhausted prior to utilizing the Economic Uncertainty Reserve. Continued use of
reserve funds shall not exceed two budget cycles, to allow adequate time for the
implementation of operational changes, while limiting the ongoing dependency on
reserves.
Implementation of Contingency Plan actions requires the majority approval of the City
Council.
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VI. STAFFING POLICY
A. Regular Staffing
1. The budget will fully appropriate the resources needed for authorized regular
staffing.
2. Regular full-time benefitted employees will represent the core work force and the
preferred means of staffing ongoing, year-round program activities and services.
The City will strive to provide competitive compensation and benefit schedules for
its authorized regular work force. Each regular employee will:
a. Fill an authorized regular position;
b. Receive salary and benefits consistent with labor agreements or other City
Council approved compensation plans.
3. To manage the growth of the regular work force and overall staffing costs, the City
will follow these procedures:
a. The Council will authorize all regular positions.
b. The Human Resources Department will coordinate and approve the hiring of
all regular employees.
c. Supplement core staff with a balanced workforce consisting of part-time,
contract, and independent contractors.
d. All requests for additional regular positions will include evaluations of:
• The necessity, term and expected results of the proposed activity;
• Staffing and material costs including salary, benefits, equipment,
uniforms, clerical support and facilities;
• The ability of private industry to provide the proposed service;
• Additional revenues or cost savings, which may be realized.
e. Periodically, and before any request for additional regular positions, existing
programs will be re-evaluated to determine if services can be provided with
existing regular employees.
f. The City will make every effort to conduct an internal recruitment to fill
regular positions. The City will evaluate the advantages and disadvantages
of conducting an internal recruitment versus an external recruitment on a
case-by-case basis.
B. Project Staffing
1. The hiring of project employees will not be used as an incremental method for
expanding the City's regular work force.
2. Project employees include all employees other than regular employees,
temporary staffing, elected officials and volunteers. Project employees will
generally augment regular City staffing as extra -help employees, seasonal
employees, contract employees, interns and work-study assistants.
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VI. STAFFING POLICY (continued)
3. The City Manager and Department Directors will encourage the use of project
employees to meet peak workload requirements, fill interim vacancies, and
accomplish tasks where less than full-time, year-round staffing is required.
Under this guideline, project employees will be hired for up to one year at a time
in conjunction with the annual operating budget on an at -will basis. Moreover,
project employee hours will generally not exceed 50% of a regular, full-time
position (1,000 hours annually). There may be limited circumstances where the
use of project employees on an ongoing basis in excess of this target may be
appropriate due to unique programming or staffing requirements. However, any
such exceptions must be approved by the City Manager based on the review and
recommendation of the Human Resources Department.
C. Temporary Staffing
1. Temporary Staffing agencies can be contacted only in the case of a short-term
assignment such as sick leave, disability leave, maternity leave, etc.
2. The City will pay the Temporary Staffing Agency a fair base rate for the employee
with a negotiated markup while the temporary employee is providing work for the
City.
D. Work Hours
1. Regular employee, project employee, and temporary employee work hours will be
based on the needs of the City and the position.
2. Employee work hours may be flexed in an effort to minimize overtime.
E. Overtime Management
1. Overtime should be used only when necessary and when other alternatives are
not feasible or cost effective.
2. All overtime must be pre -authorized by a Department Director or delegated in
accordance with existing policy.
3. Departmental operating budgets should reflect anticipated annual overtime costs
and departments will regularly monitor overtime use and expenditures.
4. When considering the addition of regular, project, or temporary staffing, the use
of overtime as an alternative will be considered. The department will take into
account:
a. The duration that additional staff resources may be needed;
b. The cost of overtime versus the cost of additional staff;
c. The skills and abilities of current staff;
d. Training costs associated with hiring additional staff;
e. The impact of overtime on existing staff;
f. The impact on quality of services.
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VI. STAFFING POLICY (continued)
F. Independent Contractors
Independent contractors are not City employees. They may be used in two situations:
1. Short-term, peak workload assignments to be accomplished using personnel
contracted through an outside employment agency (OEA). In this situation, it is
anticipated that City staff will closely monitor the work of OEA employees and
minimal training will be required. However, they will always be considered the
employees of the OEA and not the City. All placements through an OEA will be
coordinated through the Human Resources Department and subject to the
approval of the Human Resources Department.
2. Construction of public works projects and delivery of operating, maintenance or
specialized professional services not routinely performed by City employees. Such
services will be provided without close supervision by City staff, and the required
methods, skills and equipment will generally be determined and provided by the
contractor. Contract awards will be guided by the City's purchasing policies and
procedures.
G. Productivity
The City will repeatedly monitor and review the City's methods of operation to ensure
that services continue to be delivered in the most cost-effective manner possible. This
review process encompasses a wide range of productivity issues, including:
1. Analyzing systems and procedures to identify and remove unnecessary review
requirements.
2. Evaluating the ability of new technologies and related capital investments to
improve productivity.
3. Developing the skills and abilities of all City employees.
4. Developing and implementing appropriate methods of recognizing and rewarding
exceptional employee performance.
5. Evaluating the ability of the private sector to perform the same level of service at
a lower cost.
6. Periodic formal reviews of operations on a systematic, ongoing basis.
7. Maintaining a decentralized approach in managing the City's support service
functions. Although some level of centralization is necessary for review and
control purposes, decentralization supports productivity by:
a. Encouraging accountability by delegating responsibility to the lowest
possible level;
b. Stimulating creativity, innovation and individual initiative;
c. Reducing the administrative costs of operation by eliminating unnecessary
review procedures;
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VI. STAFFING POLICY (continued)
d.
Improving the ability of the organization to respond to changing needs, and
identify and implement cost-saving programs;
e. Assigning responsibility for effective operations and citizen responsiveness
to the department.
H. Contracting for Services — Private Sector
1. General Policy Guidelines:
a. Contracting with the private sector for the delivery of services may provide
the City with a significant opportunity for cost containment and productivity
enhancements. As such, the City is committed to using private sector
resources in delivering municipal services as a key element in our continuing
efforts to provide cost-effective programs.
b. Private sector contracting approaches under this policy include construction
projects, professional services, outside employment agencies and ongoing
operating and maintenance services.
c. In evaluating the costs of private sector contracts compared with in-house
performance of the service, indirect, direct, and contract administration
costs of the City will be identified and considered.
d. Whenever private sector providers are available and can meet established
service levels, they will be seriously considered as viable service delivery
alternatives using the evaluation criteria outlined below.
e. For programs and activities currently provided by City employees,
conversions to contract services will generally be made through attrition,
reassignment or absorption by the contractor.
2. Evaluation Criteria - Within the general policy guidelines stated above, the cost
effectiveness of contract services in meeting established service levels will be
determined on a case-by-case basis using the following criteria:
a. Is a sufficient private sector market available to competitively deliver this
service and assure a reasonable range of alternative service providers?
b. Can the contract be effectively and efficiently administered?
c. What are the consequences if the contractor fails to perform, and can the
contract reasonably be written to compensate the City for any such
damages?
d. Can a private sector contractor better respond to expansions, contractions
or special requirements of the service?
e. Can the work scope be sufficiently defined to ensure that competing
proposals can be fairly and fully evaluated, as well as the contractor's
performance after bid award?
f. Does the use of contract services provide us with an opportunity to redefine
service levels?
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VI. STAFFING POLICY (continued)
g.
Will the contract limit our ability to deliver emergency or other high priority
services?
h. Overall, can the City successfully delegate the performance of the service
but still retain accountability and responsibility for its delivery?
Contracting for Services — Government Service Contracts
1. General Policy Guidelines:
a. Contracting with other government entities for the delivery of services such
as police and fire provides the City with significant opportunities for cost
containment and productivity enhancements. The City utilizes government
service contracts to deliver municipal services as a key element in the City's
continuing efforts to provide cost-effective programs.
b. Police Contract Services — The City contracts with Riverside County Sheriff's
Department for police services. Under this contract the City maintains a
ratio of one (1) uniformed police officer for every one thousand (1000)
residents. The City will ensure that contracted staffing levels are
compatible with the City population and needs. Contracting with the County
facilitates an efficient, effective and affordable model of policing for the
community. The police contract allows the city to partner with the County
to leverage resources to reduce costs for supervision, administration,
training, clerical support, vehicles and equipment.
c. Fire Contract Services - The City contracts with the Riverside County Fire
Department for all fire services. Contracting with the County facilitates an
efficient, effective and affordable model of fire protection, disaster
preparedness, fire prevention, and emergency operation services for the
community. The fire contract allows the City to partner with the County to
leverage resources to reduce costs for supervision, administration, training,
clerical support, vehicles and equipment.
J. Contracting for Services — Regional Approach
1. A regional approach to public services leverages economies of scale to improve
outcomes and services to the citizens. Therefore, prior to entering into private or
government service contracts, the City will require the completion of a systematic
assessment to determine whether a regional approach to providing services is
necessary.
a. Animal Control Services - The City contracts with Animal Friends of the
Valleys for animal control services and the County of Riverside (via the
Southwest Community Financing Authority) for animal sheltering services.
Contracting with multi -agencies for these services demonstrates a regional
approach of leveraging resources to provide efficient services (at a reduced
cost).
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VI. STAFFING POLICY (continued)
K.
Classification Plan Transition
1. On September 8, 2015, the Temecula City Council adopted a Side Letter to the 2013
Memorandum of Understanding between the City of Temecula and the General
Employees of the City of Temecula, represented by Teamsters Local 911. The Side
Letter outlined the implementation of the 2014 Classification Structure adopted by the
City Council on March 25, 2014.
a. Effective July 1, 2015, the City will make all good faith attempts to fill all
vacancies following the Reclassification Study/Finalized Reclassification Study
Recommendations instead of a competitive process until all said
recommendations are implemented.
b. Employees filling vacancies and all newly created positions shall use the
2014 Classification Structure and Salary Schedule B.
c. In the event a department does not have adequate salary savings to offset
the cost associated with the implementation of the 2014 Classification
Structure and Salary Schedule B for said vacancy or newly created position,
the City Manager is authorized to transfer an amount equal to the funding
shortfall from the General Fund Non -Departmental Account No.
001.199.999.5354 — Classification Plan Transition to the affected
department.
J. Comprehensive Annual Leave Time Payout
1. Upon an employee's separation from City service, the employee shall have the
option to defer their official separation date to that which corresponds to the
exhaustion of the employee's Comprehensive Annual Leave (CAL) balance.
2. The separated employee's vacant position will be evaluated by the Department
Director, and upon City Manager approval, the Department Director may fill the vacant
position. In the event the department does not have adequate savings to offset the
cost to fill the vacancy, the City Manager is authorized to transfer an amount equal to
the funding shortfall from the General Fund Non -Departmental Account No.
001.199.999.5353 — Separation CAL Payout to the affected department.
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VII. ASSET MANAGEMENT AND REPLACEMENT (AMAR) POLICY
A. AMAR Definition
Asset Management and Replacement is the practice of strategically managing the life
cycle of the City's capital infrastructure to achieve the greatest return on every tax
dollar invested. The capital infrastructure's life -cycle includes how the asset is planned,
designed, constructed, operated, maintained, replaced, and disposed. Capital
infrastructure includes streets, roads, public facilities, parks and trails, and drainage
facilities, as follows:
1. Streets and Roads - Assets related to the provision of transportation (e.g.
pedestrian, bicycles, commercial vehicles, private vehicles, and public vehicles.)
2. Public Facilities - Building and land assets used for a diverse range of services
including community services, recreation, accommodation, and municipal
administration.
3. Parks and Trails - Assets which provide opportunities for organized and informal
recreation activities (e.g. sports, exercise), provide aesthetic and cultural value to
the community, and provide public spaces for social interaction.
4. Drainage Facilities - Assets which provide a measure of flooding protection to the
community from storm water runoff and those assets which improve the water
quality of storm water runoff going into main drains and waterways.
B. AMAR Process
As assets age, their performance (service provided) will deteriorate. Therefore, a
process must be applied to determine when the ability of an asset to meet service
standards deteriorates to an unacceptable level. This means considering all
management options and strategies as part of the asset lifecycle, from planning to
disposal. The objective of managing the assets in this manner is to look at long-term cost
impacts when making asset management decisions. An effective process will be based
on the following sequence:
AMAR
Policy
AMAR
Plan
AMAR
Operational
Plans
The AMAR Policy provides general direction and guidance for the AMAR Plan. The AMAR
Plan provides more detailed direction and guidance for all major asset classes (Streets
and Roads, Public Facilities, Parks and Trails, and Drainage Facilities). The AMAR
Operational Plans cater for the delivery of specific asset management.
The AMAR Plan is based on applicable management studies, best practices, and analysis
and should be updated every five years. The actual replacement of assets via the AMAR
Operational Plans is dependent on staff analysis and recommendation after a review of
any intervening variables such as variations in service delivery demands, force majeure,
and programming.
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VII. ASSET MANAGEMENT AND REPLACEMENT (AMAR) POLICY (continued)
C. AMAR Policy
The purpose of the Asset Management and Replacement Policy (AMAR Policy) is to
demonstrate the City's commitment to the responsible management of the City's capital
infrastructure.
The AMAR Policy ensures adequate provisions are made for the long-term replacement
of the City's capital infrastructure by:
1. Incorporating appropriate asset management best practices to ensure that the
City delivers the highest appropriate level of service through its assets to:
a. Ensure service delivery needs form the basis of asset management;
b. Incorporate a life -cycle approach to asset management.
2. Applying transparent and responsible financial management of City assets that:
a. Integrate asset management with budgetary planning;
b. Provide for present needs while protecting resources for future generations.
3. Meeting or surpassing legislative requirements for asset management.
4. Ensuring resources and operational capabilities are identified and responsibility
for asset management is allocated.
D. AMAR Funding Strategy
1. AMAR Fund Policy:
a. The funding strategy will be based on the following:
• An evaluation of available funds in the General Fund, Special Reserve
Funds, and the Internal Service Funds;
• A comparison of available funds against the requirements of AMAR
Plan (based on applicable management studies, best practices, and
analysis);
• Establishment of a separate AMAR Fund and Policy (e.g. designation,
reservation) that best meets the needs of the City.
b. When established, the drafting of the actual AMAR Fund Policy will be
dependent on Council guidance and direction, and based on the analysis of
the completed management studies.
2. The purpose of the Asset Management Fund is to:
a. Accumulate earnings to provide a long-term funding source for
replacement/rehabilitation of City infrastructure while preserving the
principal balance of the Fund;
b. Provide financial reserves to respond to natural disasters and other
emergencies;
c. Provide a source for internal loans and liquidity;
d. Serve as collateral for City debt issues;
e. Asset Management Fund assets may not be used for any purpose without
approval of the City Council.
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VII. ASSET MANAGEMENT AND REPLACEMENT (AMAR) POLICY (continued)
E. Replacement Funds
1. Fund 310 Vehicles and Equipment Fund has been established as an Internal
Service Fund, for the purpose of accumulating the funds necessary to replace the
City's fleet and major equipment. Annually, each department owning an eligible
vehicle or piece of large equipment contributes an amount equivalent to the
estimated cost to replace the item at the end of its useful life, as summarized in
the Vehicle/Equipment Replacement Schedule. Eligible assets funded through
the Vehicle/Equipment Replacement Schedule include vehicles and large
equipment items that have a useful life longer than three years and cost in excess
of $10,000.
2. Fund 325 — Technology Replacement Fund has been established as an Internal
Service Fund, for the purpose of accumulating the funds necessary to replace the
City's technology infrastructure (hardware and software). Annually, each
department owning an eligible technology -related asset contributes an amount
equivalent to the estimated cost to replace the item at the end of its useful life, as
summarized in the Technology Replacement Schedule. Eligible assets funded
through the Technology Replacement Schedule include those technology -related
assets that have a useful life longer than three years and cost in excess of $3,000.
VIII. INVESTMENTS
A.
Introduction
The intent of this Investment Policy is to establish the limits within which the City's
Investment Program will be conducted. Investment goals and objectives are defined.
Authorized investments and reporting requirements are identified. The monies
entrusted to the City Treasurer will be referred to as the "Fund" throughout the
remainder of this document.
B. Objectives
The investment policies and practices of the City of Temecula are based upon State law
and prudent money management. The primary goals of these policies include:
1. To protect the principal monies entrusted to this office. Safety of principal is the
foremost objective of the City of Temecula. Each investment transaction will
seek to ensure that capital losses are avoided, whether from securities default,
broker dealer default, or erosion of market value. The City will seek to preserve
principal by mitigating the two types of risk (credit risk and market risk).
a. Credit Risk - Defined as the risk of loss due to failure of the issuer of a
security, will be mitigated by investing only with issuers whose financial
strength and reputation can be verified to be the highest as rated by
nationally known rating agencies, and by diversifying the investment
portfolio so that the failure of any one issuer would not unduly harm the
City's cash flow.
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VIII. INVESTMENTS (continued)
b.
Market Risk - The risk of market value fluctuations due to overall changes in
the general level of interest rates, will be mitigated by (a) structuring the
portfolio so that securities mature earlier than or concurrent with the
timing of major cash outflows, thus eliminating the need to sell securities
prior to their maturity; (b) prohibiting the use of leverage and margin
accounts; and (c) prohibiting the taking of short positions — that is, selling
securities which the City does not own. It is explicitly recognized herein,
however, that in a diversified portfolio, occasional measured losses are
inevitable, and must be considered within the context of the overall
investment return.
2. To provide sufficient liquidity to meet normal operating and unexpected
expenditures. The portfolio will be structured with sufficient liquidity to allow the
City to meet expected cash requirements. This will be accomplished by structuring
the portfolio so that securities mature concurrent with cash needs to meet
anticipated demands. Since all possible cash demands cannot be anticipated, the
portfolio will maintain a liquidity buffer and invest primarily in securities with
active secondary and resale markets.
3. To ensure compliance with all Federal, State, and Local laws governing the
investment of monies under the control of the City Treasurer. The legal basis for
the City's investment activities is the City of Temecula Municipal Code, Chapter
3.04, Revenue and Finance, Fiscal Provisions Generally and Government Code
Sections 5922, 16429.1, 53600 to 53609, and 53630 to 53686, which include
parameters for authorized investments, report of investments and investment
authority.
4. To generate a maximum amount of investment income within the parameters of
prudent risk management and consistent with the above policies. The City's
investment portfolio will be designed to attain a market -average rate of return
through economic cycles. The market -average rate of return is defined as the
average return on three-month U.S. Treasury bills. Whenever possible, and
consistent with risk limitations and prudent investment principles, the Treasurer
will seek to augment returns above the market average rate of return.
The policy will also address risk management because it is such an integral part of
the investment policy. To concentrate only on maximizing return would be
dangerous. Therefore, policy issues will be directed to: 1) limiting the Fund's
exposure to each issue and issuer of debt, and 2) determining a minimum credit
requirement that firms must have in order to hold City money.
C. Scope
This investment policy applies to all funds under the control of the City Treasurer,
including but not limited to the general fund, special revenue funds, debt service funds,
capital improvement funds, trust funds and bond proceeds in the custody of the
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VIII. INVESTMENTS (continued)
Treasurer and any other funds under his/her control. California Government Code
Section 53601(1) permits money from bond proceeds, obligations under a lease,
installment sales or other agreements to be invested in any security that meets the
statutory provisions governing the issuance of the bond or other agreements made by
the issuing agency. Furthermore, California Government Code Section 5922(d) provides
that notwithstanding any other provision of law, proceeds of bonds and any moneys set
aside and pledged to secure payment of the bonds or certain other contracts specified
in Section 5922, may be invested in securities or obligations described in the ordinance,
resolution, indenture, agreement, or other instrument providing for the issuance of the
bonds or the contract.
D. Investment Authority
The City of Temecula Municipal Code delegates to the City Treasurer the authority to
invest and reinvest moneys of the city, to sell or exchange securities, and to deposit
them and provide for their safekeeping. The City Treasurer is responsible for daily
management of the investment program, including:
1. Establishing procedures for operation consistent with the investment policy;
2. Approving daily investment transactions;
3. Developing projections of the City's cash requirements for operating needs;
4. Reviewing the liquidity position of the investment portfolio;
5. Ensuring that the City's cash position is consistent with operating requirements;
6. Preparing appropriate investment reports;
7. Developing, implementing and monitoring controls over investments;
8. Developing record keeping for investment transactions.
The City Treasurer may delegate investment authority to qualified and competent
officials and City employees such as the Revenue Manager.
All persons authorized to make investment decisions on behalf of the City are trustees
of the public funds and therefore fiduciaries subject to the following prudent investor
standard as defined in California Government Code Section 53600.3:
When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing
public funds, a trustee will act with care, skill, prudence, and diligence under the
circumstances then prevailing, including, but not limited to, the general economic
conditions and the anticipated needs of the agency, that a prudent person acting in a
like capacity and familiarity with those matters would use in the conduct of funds of a
like character and with like aims, to safeguard the principal and maintain the liquidity
needs of the agency. Within the limitations of this section and considering individual
investments as part of an overall strategy, investments may be acquired as authorized
by law.
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VIII. INVESTMENTS (continued)
E. Safekeeping of Securities
To protect against potential losses by collapse of individual securities dealers, all
securities owned by the City, including collateral on repurchase agreements, will be held
in safekeeping by a third party bank trust department, acting as agent for the City under
the terms of a custody agreement executed by the bank and by the City. All securities
will be received and delivered using standard delivery versus payment procedures (i.e.,
the City's safekeeping agent will only release payment for a security after the security
has been properly delivered). This section is intended to comply with Government Code
Sections 53601 and 53608.
F. Reporting
The City Treasurer will render a monthly report to the City Manager and City Council
showing the type of investment, issuing institution, selling institution, date of maturity,
par and dollar amount of deposit, current market value for all securities, return on the
City's investment portfolio expressed as an annual percentage rate, yield to maturity,
cash flow information demonstrating that the City can meet its upcoming financial
obligations, and such data as may be required by the City Council. The report will also
state its relationship to this statement of investment policy, as directed under the Code.
The Treasurer will at least annually submit a recommended updated Investment Policy
to be reviewed and approved by the City Council. The City's investment reporting policy
meets or exceeds the requirements of Section 53646 of the California Government
Code.
G. Qualified Dealers
The City will transact investments only with banks, savings and loans, state -licensed
investment security broker-dealers, the State of California Local Agency Investment
Fund, or brokerage firms designated as primary government dealers by, and regularly
reporting to, the New York Federal Reserve Bank. Investment staff will investigate
dealers who wish to do business with the City in order to determine if they are
adequately capitalized, market securities appropriate to the City's needs, and are
recommended by managers of portfolios similar to the City's. The City's Broker/Dealer
Questionnaire will be used in this investigation.
The City will, at least annually, send a copy of the current investment policy to all
dealers approved to do business with the City. Confirmation of receipt of this policy will
be considered as evidence that the dealer understands the City's investment policies,
and intends to show the City only appropriate investments.
H. Authorized Investments
Investments will be made in the context of the "prudent investor" rule, which states:
Investments will be made with judgment and care,
under circumstances then prevailing, which persons of
prudence, discretion, and intelligence exercise in the
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VIII. INVESTMENTS (continued)
management of their own affairs, not for speculation,
but for investment, considering the probable safety of
their capital as well as the probable income to be
derived.
The City is further governed by the California Government Code, Sections 5922,
16429.1, and 53600 et seq. Within the context of these limitations, the following
investments are authorized, as further limited herein:
1. United States Treasury Bills, Bonds, and Notes, or those for which the full faith
and credit of the United States are pledged for payment of principal and interest.
There is no limitation as to the percentage of the portfolio that can be invested in
this category. Maturity is not to exceed the projected dates of the City's cash
needs or five years, whichever is less.
2. Obligations issued by the Federal Farm Credit Bank System (FFCB), the Federal
Home Loan Bank Board (FHLB), the Federal Home Loan Mortgage Corporation
(FHLMC), the Federal National Mortgage Association (FNMA), and other United
States agency obligations with maturities of five years or less. Although there is no
percentage limitation on the dollar amount that can be invested in these issues,
the "prudent investor" rule will apply for a single agency name. Maturity is not to
exceed the projected dates of the City's cash needs or five years, whichever is
less.
3. Bills of exchange or time drafts drawn on and accepted by a commercial bank,
otherwise known as banker's acceptances. Banker's acceptances purchased may
not exceed 180 days to maturity or 40% of the market value of the portfolio. No
more than 10% of the market value of the portfolio may be invested in banker's
acceptances issued by any one bank.
4. Commercial paper ranking of the highest letter and number rating by a nationally
recognized statistical rating organization (NRSRO), and issued by a domestic
corporation having assets in excess of $500,000,000 and having an "A-1" or better
rating on its long-term debentures as provided by a NRSRO. Purchases of eligible
commercial paper may not exceed 15% of the market value of the portfolio. No
more than 10% of the market value of the portfolio may be invested in
commercial paper issued by any one corporation. The City may invest in no more
than 10% of a single corporation. The City may invest in no more than 10% of a
single corporation's commercial paper. Maturity is not to exceed 180 days.
5. Negotiable certificates of deposit issued by nationally or state -chartered banks or
state or federal savings and loan associations. Negotiable certificates of deposit
(NCDs) differ from other certificates of deposit by their deposit liquidity. They are
issued against funds deposited for specified periods of time and earn specified or
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VIII. INVESTMENTS (continued)
variable rates of interest. NCDs are traded actively in secondary markets. When
feasible, an independent trading service will be used as part of the evaluation
process. Issuers must be rated "B" or better by Thomson Bank Watch or
equivalent rating service, or rated A-1 for deposits by Standard & Poors, or P-1 for
deposits by Moodys or comparably rated by a national rating agency.
Transactions in NCDs will not collectively exceed 30% of the total portfolio in
effect immediately after any such investment is made.
6. Repurchase Agreements. The City may invest in repurchase agreements with
banks and dealers with which the City has entered into a master repurchase
agreement which specifies terms and conditions of repurchase agreements.
Transactions will be limited to the primary dealers and the top banking
institutions according to the rating agency based on liquidity, profitability, and
financial strength. The maturity of repurchase agreements will not exceed thirty
days. The market value of securities used as collateral for repurchase agreements
will be monitored daily by the investment staff and will not be allowed to fall
below 102% of the value of the repurchase agreement plus the value of collateral
in excess of the value of the repurchase agreement. In order to conform with
provisions of the Federal Bankruptcy Code which provide for the liquidation of
securities held as collateral for repurchase agreements, the only securities
acceptable as collateral will be certificates of deposit, eligible bankers'
acceptances, or securities that are direct obligations of, or that are fully
guaranteed as to principal and interest by, the United States or any agency of the
United States. No more than 50% of the portfolio may be invested in repurchase
agreements, and a "perfected security interest" will always be maintained in the
securities subject to a repurchase agreement.
7. Local Agency Investment Fund. The City may invest in the Local Agency
Investment Fund (LAIF) established by the State Treasurer for the benefit of local
agencies up to the maximum permitted by State law.
8. Time Deposits. As to the deposits of non -surplus funds, the City may invest in
non-negotiable time deposits collateralized in accordance with the California
Government Code (including, but not limited to, entering into a contract with the
depository institution pursuant to California Government Code Section 53649) in
those banks and savings and loan associations that meet the requirements for
investment in negotiable certificates of deposit. Since time deposits are not liquid,
no more than 15% of the portfolio may be invested in this category. The
depository institution should have been in existence for at least five years. The
City may waive the first $100,000 of collateral security for such deposits if the
institution is insured pursuant to federal law.
In order to secure the uninsured portions of such deposits, an institution will
maintain at least 10% in excess of the total amount deposited. Real estate
mortgages may not be accepted as collateral. The maximum term for deposits will
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VIII. INVESTMENTS (continued)
be one year. In general, the depository institution must have a minimum 6% net
worth to assets ratio or the minimum ratio established by the Comptroller of the
Currency. The depository institution's operation must have been profitable during
their last reporting period.
9. Money Market Funds. The City may invest in money market funds that invest
solely in U.S. Treasuries, obligations of the U.S. Treasury, and repurchase
agreements relating to such treasury obligations. To be eligible, the money
market fund must have attained the highest ranking available as evaluated by a
nationally recognized rating service and retained an investment advisor with not
less than five years' experience and that is registered with the SEC, and which
advisor has assets under management in excess of $500 million.
Except as otherwise noted, this list of authorized investments is intended to apply
to the investment of all operating and surplus funds. The investment of bond
proceeds will be governed by the permitted investments as specified in the official
statement for each bond issue.
Ineligible Investments
Investments not described herein, including, but not limited to, reverse repurchase
agreements, mutual funds (other than money market funds), zero coupon bonds,
inverse floaters, mortgage -derived securities, common stocks and corporate notes and
bonds are prohibited from use in the City's investment portfolio.
J. Swapping of Securities
A swap is the movement from one security to another and may be done for a variety of
reasons, such as to increase yield, lengthen or shorten maturities, to take a profit, or to
increase investment quality. The purchase transaction and the sale transaction must
each be recorded separately and any losses or gains on the sale must be recorded.
K. Portfolio Adjustments
Should an investment percentage -of -portfolio limitation be exceeded due to an incident
such as fluctuation in portfolio size, the affected securities may be held to maturity to
avoid losses. When no loss is indicated, the Treasurer will consider reconstructing the
portfolio basing his or her decision, in part, on the expected length of time the portfolio
will be unbalanced.
L. Policy Review
This investment policy will be reviewed at least annually to ensure its consistency with
the overall objectives of preservation of principal, liquidity, and return, and its relevance
to current law and financial and economic trends. The City Council will be responsible
for maintaining guidance over this investment policy to ensure that the City can adapt
readily to changing market conditions, and will approve any modification to the
investment policy prior to implementation.
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VIII. INVESTMENTS (continued)
M. Ethics and Conflict of Interest
Officers and employees involved in the investment process will refrain from personal
business activity that conflicts with the proper execution of the investment program or
impairs their ability to make impartial investment decisions.
In addition, no funds will be invested in negotiable certificates of deposit issued by, or
non-negotiable time deposits under contract with a State or Federal credit union if a
member of the City Council or any person with investment decision making authority in
the administrative office, manager's office, budget office, auditor -controller's office, or
treasurer's office of the City also serves on the board of directors, or any committee
appointed by the board of directors, or the credit committee or the supervisory
committee of the State or Federal credit union issuing the negotiable certificates of
deposit or in which the non-negotiable time deposit is proposed to be deposited.
Additionally, officers and staff involved in the investment of public funds are required to
annually file a Fair Political Practices Commission Statement of Economic Interest form.
IX. CAPITAL FINANCING AND DEBT MANAGEMENT
A. Capital Financing
1. The city will consider the use of debt financing only for one-time capital
improvement projects and only under the following circumstances:
a. When the project's useful life will exceed the term of the financing;
b. When project revenues or specific resources will be sufficient to service
the long-term debt.
2. The city will integrate debt issuances with the objectives of the capital
improvement program and will incorporate such integration in the formulation
of the city's financial strategic plan.
3. Debt financing will not be considered appropriate for any recurring purpose
such as current operating and maintenance expenditures. The issuance of
short-term instruments such as revenue, tax or bond anticipation notes is
excluded from this limitation. (see investment policy)
4. Capital improvements will be financed primarily through user fees, service
charges, assessments, special taxes or developer agreements when benefits can
be specifically attributed to users of the facility. Accordingly, development
impact fees should be created and implemented at levels sufficient to ensure
that new development pays its fair share of the cost of constructing necessary
community facilities.
5. Transportation related impact fees are a major funding source in financing
transportation system improvements. However, revenues from these fees are
subject to significant fluctuation based on the rate of new development.
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IX. CAPITAL FINANCING AND DEBT MANAGEMENT (continued)
Accordingly, the following guidelines will be followed in designing and building
projects funded with transportation impact fees:
a. The availability of transportation impact fees in funding a specific
project will be analyzed on a case-by-case basis as plans and
specification or contract awards are submitted for City Manager or
Council approval.
b. If adequate funds are not available at that time, the Council will make
one of two determinations:
• Defer the project until funds are available;
• Based on the high-priority of the project, advance funds from
the general fund, which will be reimbursed as soon as funds
become available. Repayment of general fund advances will
be the first use of transportation impact fee funds when they
become available.
6. The City will use the following criteria to evaluate pay-as-you-go versus
long-term financing in funding capital improvements:
a. Factors favoring Pay -As -You -Go Financing:
• Current revenues and adequate fund balances are available or
project phasing can be accomplished;
• Existing debt levels adversely affect the City's credit rating;
• Market conditions are unstable or present difficulties in
marketing.
b. Factors favoring Long Term Financing:
• Revenues available for debt service are deemed sufficient and
reliable so that long-term financings can be marketed with
investment grade credit ratings;
• The project securing the financing is of the type, which will
support an investment grade credit rating;
• Market conditions present favorable interest rates and demand
for City financings;
• A project is mandated by state or federal requirements, and
resources are insufficient or unavailable;
• The project is immediately required to meet or relieve capacity
needs and current resources are insufficient or unavailable.
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IX. CAPITAL FINANCING AND DEBT MANAGEMENT (continued)
B.
Debt Management
1. The City will not obligate the General Fund to secure long-term financings
except when marketability can be significantly enhanced.
2. An internal feasibility analysis will be prepared for each long-term financing
which analyzes the impact on current and future budgets for debt service and
operations. This analysis will also address the reliability of revenues to support
debt service.
3. The City will generally conduct financings on a competitive basis. However,
negotiated financings may be used due to market volatility or the use of an
unusual or complex financing or security structure.
4. The City will seek an investment grade rating (Baa/BBB or greater) on any direct
debt and will seek credit enhancement such as letters of credit or insurance
when necessary for marketing purposes, availability and cost-effectiveness.
5. The City will monitor all forms of debt annually coincident with the City's
Financial Strategic Plan preparation and review process and report concerns and
remedies, if needed, to the Council.
6. The City will diligently monitor its compliance with bond covenants, including
but not limited to any federal tax compliance requirements with respect to any
tax-exempt debt obligations, and ensure its adherence to applicable regulations.
7. The City will maintain good, ongoing communications with bond rating agencies
about its financial condition. The City will follow a policy of full disclosure on
every financial report and bond prospectus (Official Statement).
8. The City will periodically review the requirements of, and will remain in
compliance with, any continuing disclosure undertakings, particularly under
Rule 15c2-12 promulgated by the Securities and Exchange Commission under
the Securities Exchange Act of 1934 with respect to debt issues.
9. The City will diligently monitor the use of proceeds from its debt issues, to
ensure that the proceeds will be directed to the intended use. The City will
maintain records of the intended use of the proceeds when the debt was
originally issued (by keeping related documents, such as the Official Statements,
tax certificates, as applicable) and the use of the proceeds at the time they are
expended. Such records shall be retained as long as the debt issue (and any
subsequent debt issue which refunded the debt) remains outstanding and for
three years following the final maturity or redemption. The City shall
consultant legal counsel regarding the use of proceeds that is a change from the
original intended purpose.
10. So long as required by California Government Code Section 8855(k), the City
shall file annual report(s) to the California Debt and Investment Advisory
Commission ("CDIAC") in accordance with CDIAC's requirements on a timely
basis. The City shall retain a copy of each such annual report.
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IX. CAPITAL FINANCING AND DEBT MANAGEMENT (continued)
11.
In connection with each debt issue, the City will file or cause Bond Counsel or
another applicable member of the financing team to file on behalf of the City, a
report of proposed issuance and a report of final sale, as required by California
Government Code Section 8855(i) and (j).
C. Debt Capacity
1. General Purpose Debt Capacity. The City will carefully monitor its levels of
general-purpose debt. Because our general purpose debt capacity is limited, it
is important that we only use general purpose debt financing for high-priority
projects where we cannot reasonably use other financing methods for two key
reasons:
a. Funds borrowed for a project today are not available to fund other
projects tomorrow;
b. Funds committed for debt repayment today are not available to fund
operations in the future. In evaluating debt capacity, general-purpose
annual debt service payments should generally not exceed 10% of
General Fund revenues; and in no case should they exceed 15%.
Further, direct debt will not exceed 2% of assessed valuation; and no
more than 60% of capital improvement outlays will be funded from
long-term financings.
D. Independent Disclosure Counsel
For any public offering debt issue, the City will retain independent disclosure counsel to
assist with the preparation of the official statement or any other similar offering
document and the continuing disclosure agreement. The roles of bond counsel and
disclosure counsel may be served by the same firm, based on the City's determination
on a case-by-case basis.
E. Land -Based Financings
1. Public Purpose. There will be a clearly articulated public purpose in forming an
assessment or special tax district in financing public infrastructure
improvements. This should include a finding by the Council as to why this
form of financing is preferred over other funding options such as impact fees,
reimbursement agreements or direct developer responsibility for the
improvements.
2. Eligible Improvements. Except as otherwise determined by the Council when
proceedings for district formation are commenced, preference in financing
public improvements through a special tax district will be given for those public
improvements that help achieve clearly identified community facility and
infrastructure goals in accordance with adopted facility and infrastructure plans
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IX. CAPITAL FINANCING AND DEBT MANAGEMENT (continued)
as set forth in key policy documents such as the General Plan, Specific Plan,
Facility or Infrastructure Master Plans, or Capital Improvement Plan.
Such improvements include study, design, construction and/or acquisition of:
a. Public safety facilities;
b. Major transportation system improvements, such as freeway
interchanges; bridges; intersection improvements; construction of new
or widened arterial or collector streets (including related landscaping
and lighting); sidewalks and other pedestrian paths; transit facilities;
and bike paths;
c. Storm drainage, creek protection and flood protection improvements;
d. Parks, trails, community centers and other recreational facilities;
e. Open space;
f. Cultural and social service facilities;
g.
Other governmental facilities and improvements such as offices,
information technology systems and telecommunication systems.
3. Active Role. Even though land-based financings may be a limited obligation of
the City, we will play an active role in managing the district. This means that
the City will select and retain the financing team, including the financial advisor,
bond counsel, trustee, appraiser, disclosure counsel, assessment engineer,
special tax consultant and underwriter, as appropriate. Any costs incurred by
the City in retaining these services will generally be the responsibility of the
property owners or developer, and will be advanced via a deposit when an
application is filed; or will be paid on a contingency fee basis from the proceeds
from the bonds.
4. Credit Quality. When a developer requests a district, the City will carefully
evaluate the applicant's financial plan and ability to carry the project, including
the payment of assessments and special taxes during build -out. This may
include detailed background, credit and lender checks, and the preparation of
independent appraisal reports and market absorption studies. For districts
where one property owner accounts for more than 25% of the annual debt
service obligation, a letter of credit further securing the financing may be
required.
5. Reserve Fund. A reserve fund should be established in the lesser amount of:
the maximum annual debt services; 125% of the annual average debt service; or
10% of the bond proceeds.
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IX. CAPITAL FINANCING AND DEBT MANAGEMENT (continued)
6. Value -to -Debt Ratios. The minimum value -to -debt ratio should generally be
4:1. This means the value of the property in the district, with the public
improvements, should be at least four times the amount of the assessment or
special tax debt. In special circumstances, after conferring and receiving the
concurrence of the City's financial advisor and bond counsel that a lower
value -to -debt ratio is financially prudent under the circumstances; the City may
consider allowing a value -to -debt ratio of 3:1. The Council should make special
findings in this case.
7. Appraisal Methodology. Determination of value of property in the district will
be based upon the full case value as shown on the ad valorem assessment roll
or upon an appraisal by an independent Member Appraisal Institute (MAI).
The definitions, standards and assumptions to be used for appraisals will be
determined by the City on a case-by-case basis, with input from City consultants
and district applicants, and by reference to relevant materials and information
promulgated by the State of California, including the Appraisal Standards for
Land Secured Financings prepared by the California Debt and Investment
Advisory Commission.
8. Capitalized Interest During Construction. Decisions to capitalize interest will
be made on a case-by-case basis, with the intent that if allowed, it should
improve the credit quality of the bonds and reduce borrowing costs, benefiting
both current and future property owners.
9. Maximum Burden. Annual assessments (or special taxes in the case of
Mello -Roos or similar districts) should generally not exceed 1% of the sales price
of the property; and total property taxes, special assessments and special taxes
payments collected on the tax roll should generally not exceed 2%.
10. Benefit Apportionment. Assessments and special taxes will be apportioned
according to a formula that is clear, understandable, equitable and reasonably
related to the benefit received by, or burden attributed to, each parcel with
respect to its financed improvement. Any annual escalation factor should
generally not exceed 2%.
11. Special Tax District Administration. In the case of Mello -Roos or similar special
tax districts, the total maximum annual tax should not exceed 110% of annual
debt service. The rate and method of apportionment should include a back-up
tax in the event of significant changes from the initial development plan, and
should include procedures for prepayments.
12. Foreclosure Covenants. In managing administrative costs, the City will
establish minimum delinquency amounts per owner, and for the district as a
whole, on a case-by-case basis before initiating foreclosure proceedings.
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IX. CAPITAL FINANCING AND DEBT MANAGEMENT (continued)
13. Disclosure to Bondholders. In general, each property owner who accounts for
more than 10% of the annual debt service or bonded indebtedness must
provide ongoing disclosure information annually as described under SEC Rule
15(c)-12.
14. Disclosure to Prospective Purchasers. Full disclosure about outstanding
balances and annual payments should be made by the seller to prospective
buyers at the time that the buyer bids on the property. It should not be
deferred to after the buyer has made the decision to purchase. When
appropriate, applicants or property owners may be required to provide the city
with a disclosure plan.
F. Conduit Financings
1. The City will consider requests for conduit financing on a case-by-case basis
using the following criteria:
a. The City's bond counsel will review the terms of the financing, and
render an opinion that there will be no liability to the City in issuing the
bonds on behalf of the applicant;
b. There is a clearly articulated public purpose in providing the conduit
financing;
c. The applicant is capable of achieving this public purpose.
2. This means that the review of requests for conduit financing will generally be a
two-step process:
a. First asking the Council if they are interested in considering the request,
and establishing the ground rules for evaluating it;
b. And then returning with the results of this evaluation, and
recommending approval of appropriate financing documents if
warranted.
This two-step approach ensures that the issues are clear for both the City and
applicant, and that key policy questions are answered.
3. The work scope necessary to address these issues will vary from request to
request, and will have to be determined on a case-by-case basis. Additionally,
the City should generally be fully reimbursed for our costs in evaluating the
request; however, this should also be determined on a case-by-case basis.
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IX. CAPITAL FINANCING AND DEBT MANAGEMENT (continued)
G. Refinancings
1. General Guidelines. Periodic reviews of all outstanding debt will be
undertaken to determine refinancing opportunities. Refinancings will be
considered (within federal tax law constraints) under the following conditions:
a. There is a net economic benefit;
b. It is needed to modernize covenants that are adversely affecting the
City's financial position or operations;
c. The City wants to reduce the principal outstanding in order to achieve
future debt service savings, and it has available working capital to do so
from other sources.
2. Standards for Economic Savings. In general, refinancing for economic savings
will be undertaken whenever net present value savings of at least five percent
(5%) of the refunded debt can be achieved.
a. Refinancings that produce net present value savings of less than five
percent will be considered on a case-by-case basis, provided that the
present value savings are at least three percent (3%) of the refunded
debt.
b. Refinancings with savings of less than three percent (3%), or with
negative savings, will not be considered unless there is a compelling
public policy objective.
H. Types of Debt That May be Issued
1. To implement the financing (or refinancing) objectives, the City will consider the
issuance of generally accepted types of debt, including:
a. Revenue Bonds — limited -liability obligations tied to a specific enterprise
or special fund revenue stream where the projects financed clearly
benefit or relate to the enterprise or are otherwise permissible uses of
the special revenue;
b. Special Assessment/Special Tax Bonds — limited liability obligations
secured by special assessments or special taxes as described above
under "Land -Based Financings";
c. General Fund Supported Lease Revenue Bonds or Certificates of
Participation — generally involves a lease arrangement between the City
and a joint powers authority (or another entity), whereby bonds are
issued by the authority for the financing of the project, and the City
agrees to make lease payments in sufficient amounts to secure debt
service payments on the bonds.
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IX. CAPITAL FINANCING AND DEBT MANAGEMENT (continued)
d. General Obligation Bonds — bonds secured by a dedicated property tax
override (i.e., a property tax in excess of the 1% basic ad valorem
property tax rate) that will be issued only after voter approval pursuant
to the State Constitution and other applicable laws.
e. Tax Increment Bonds — bonds secured by a portion of ad valorem
property tax that are allocated to a successor agency (to a former
redevelopment agency) or another entity formed pursuant by law (such
as an enhanced infrastructure financing district or a community
revitalization infrastructure district). The successor agency will
consider issuance of bonds for refunding purposes. The City has not
yet formed any enhanced infrastructure financing district, community
revitalization infrastructure district or any similar entity, and will
undertake applicable legal and feasibility analysis at the time of
consideration of the formation of any such entity.
f. Conduit Financing Bonds — bonds as described above under "Conduit
Financings," for which debt service will be secured by the applicant's
payments and the role of the City (or the City affiliated entity) will be
limited to be the conduit issuer, without financial liability.
2. The above list is not exhaustive. The City may from time to time consider
other types of debt to accommodate its financing and refinancing objectives.
Policy Goals Related to Planning Goals and Objectives
1. It is a policy goal of the City to protect taxpayers and constituents by utilizing
conservative financing methods and techniques so as to obtain the highest
practical credit ratings (if applicable) and the lowest practical borrowing costs.
2. The City is committed to financial planning, maintaining appropriate reserves
levels and employing prudent practices in governance, management and budget
administration, including debt issuance and management.
3. The City will comply with applicable state and federal law as it pertains to the
maximum term of debt and the procedures for levying and imposing any related
taxes, assessments, rates and charges.
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X. INTERFUND TRANSFERS AND LOANS POLICY
A. Establishment of Various Funds
The City has established various funds to account for revenues whose use should be
restricted to certain activities. Accordingly, each fund exists as a separate financing
entity from other funds, with its own revenue sources, expenditures and fund equity.
B. Transfer between Funds
Any transfers between funds for operating purposes are set forth in the budget. These
operating transfers, under which financial resources are transferred from one fund to
another, are distinctly different from interfund borrowings, which are usually made for
temporary cash flow reasons, and are not intended to result in a transfer of financial
resources. In summary, interfund transfers result in a change in fund equity; interfund
borrowings do not, as the intent is to repay the loan in the near term.
C. Interfund Loans
Interfund loans may be appropriate whenever the loan is expected to be repaid within
the immediate future. The most common use of interfund loans is for grant programs,
where costs are incurred before drawdowns are initiated and received. Receipt of
funds is typically received shortly after the request for funds has been made.
XI. APPROPRIATIONS LIMITATION
A. Adopting a Resolution
The Council will annually adopt a resolution establishing the City's appropriations limit
calculated in accordance with Article XIII -B of the Constitution of the State of California,
Section 7900 of the State of California Government Code, and any other voter approved
amendments or state legislation that affect the City's appropriations limit.
B. Supporting Documentation Available for Review
The supporting documentation used in calculating the City's appropriations limit and
projected appropriations subject to the limit will be available for public and Council
review at least fifteen days before Council consideration of a resolution to adopt an
appropriations limit. The Council will generally consider this resolution in connection
with final approval of the budget.
C. Calculating Appropriations
The City will strive to develop revenue sources, both new and existing, which are
considered non -tax proceeds, in calculating its appropriations subject to limitation.
D. Review of User Fees and Charges
The City will annually review user fees and charges and report to the Council the
amount of program subsidy, if any that is being provided by the General Fund. An
annual inflator is automatically calculated each year based on changes in the Consumer
Price Index.
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Mid -Year Budget
BUDGET AND FISCAL POLICIES
XI. APPROPRIATIONS LIMITATION (continued)
E.
Support of Legislation or Initiatives
The City will actively support legislation or initiatives sponsored or approved by League
of California Cities which would modify Article XIII -B of the Constitution in a manner
which would allow the City to retain projected tax revenues resulting from growth in the
local economy for use as determined by the Council.
F. Voter Approval to Amend Appropriation Limit
The City will seek voter approval to amend its appropriation limit at such time that tax
proceeds are in excess of allowable limits.
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Mid -Year Adjustments
EXHIBIT E
FY2016-17 Temecula Community
Services District
Mid -Year Budget Adjustments
Fiscal Year 2016-17 Mid -Year Budget Adjustments
3]
TEMECULA COMMUNITY SERVICES DISTRICT - ALL FUNDS COMBINED
Description
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
2016-17 Year to Date Proposed 2016-17
2015-16 Current Actuals Increase/ Revised Increase/
Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
Revenues by Fund
Prior Year Contractual Obligations - 0.0%
Fund 190 Citywide Operations 9,094,501 9,261,101 4,757,057 (598,551) 8,662,550 -6.5%
Fund 192 Service Level B 1,033,414 1,022,780 609,291 (50,000) 972,780 -4.9%
Funds 501-530 Service Level C 1,610,682 1,590,980 827,272 1,590,980 0.0%
Fund 194 Service Level D 7,310,677 7,609,709 4,030,499 12,555 7,622,264 0.2%
Fund 195 Service Level R 5,490 5,632 3,335 5,632 0.0%
Fund 196 Service Level L 256,177 242,904 117,309 242,904 0.0%
Fund 197 Library 776,477 764,467 385,852 (100,000) 664,467 -13.1%
Fund 198 Public Art 63,007 19,858 24,035 14,582 34,440 73.4%
Fund 375 Intern Fellowship 19,654 - 33 - 0.0%
Total Revenues and Other Sources 20,170,079 20,517,431 10,754,683 (721,414) 19,796,017 -3.5%
Expenditures by Fund
Fund 190 Citywide Operations 8,429,643 9,485,542 4,167,675 111,411 9,596,953 1.2%
Fund 192 Service Level B 965,251 1,025,362 377,750 (45,000) 980,362 -4.4%
Funds 501-530 Service Level C 1,499,386 1,543,824 643,306 1,543,824 0.0%
Fund 194 Service Level D 7,031,669 7,736,876 110,003 7,736,876 0.0%
Fund 195 Service Level R 2,754 9,843 152 9,843 0.0%
Fund 196 Service Level L 233,530 245,445 75,181 245,445 0.0%
Fund 197 Library 776,325 822,916 365,519 822,916 0.0%
Fund 198 Public Art 34,800 - - 37,500 37,500 0.0%
Fund 375 Intern Fellowship 11,023 662 662 8,631 9,293 1303.8%
Total Expenditures and Other Financing Uses 18,984,380 20,870,470 5,740,248 112,542 20,983,012 0.5%
Excess of Revenues Over (Under) Expenditures
1,185,699 (353,039) 5,014,435 (833,956) (1,186,995) 236.2%
Fund Balance, Beginning of Year 2,318,515 3,504,214 3,504,214
Fund Balance, End of Year
3,504,214 0.0%
3,504,214 3,151,175 8,518,649 (833,956) 2,317,219 -26.5%
Fund Description
The Temecula Community Services District is a separate governmental entity created to provide Parks and Recreation services as well as the
maintenance of parks and facilities, residential street lights, slopes, refuse and recycling, maintenance of rural roads, lake park maintenance,
library services and intern fellowship opportunities.
3]
art of South:.....
Fund: 190 CITYWIDE OPERATIONS
Description
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
2016-17 Year to Date Proposed 2016-17
2015-16 Current Actuals Increase/ Revised Increase/
Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
Revenues by Department
Prior Year Contractual Obligations - 0.0%
General Operations 5,012,873 5,371,563 2,695,805 (575,000) 4,796,563 -10.7%
Senior Center 83,754 71,565 37,117 (1,080) 70,485 -1.5%
Community Recreation Center 385,203 366,722 133,530 (21,228) 345,494 -5.8%
Recreation 231,016 216,190 116,235 216,190 0.0%
Temecula Community Center 92,233 108,840 53,802 108,840 0.0%
Temecula History Museum 83,332 93,990 50,168 (4,268) 89,722 -4.5%
Aquatics 404,047 398,100 198,893 (7,000) 391,100 -1.8%
Sports 481,368 417,699 168,525 1,220 418,919 0.3%
Temecula Children's Museum 207,954 206,593 108,596 206,593 0.0%
Community Theater 725,442 633,374 410,031 16,500 649,874 2.6%
Cultural Arts 89,358 79,662 37,660 (5,700) 73,962 -7.2%
Harveston Center 101,155 - - - 0.0%
Civic Center Conference Center 58,085 63,665 39,310 63,665 0.0%
Human Services 46,510 57,740 32,631 (995) 56,745 -1.7%
YMCA Facility 53 23,161 12,187 23,161 0.0%
Jefferson Recreation Center 128 5,744 3,022 5,744 0.0%
Contract Classes 1,091,874 1,100,824 636,095 1,100,824 0.0%
Park Rangers 118 45,669 23,450 (1,000) 44,669 -2.2%
Total Revenues and Other Sources 9,094,501 9,261,101 4,757,057 (598,551) 8,662,550 -6.5%
Expenditures by Department
General Operations 2,271,081 2,480,053 1,095,639 11,962 2,492,015 0.5%
Senior Center 280,832 312,273 135,403 25,303 337,576 8.1%
Community Recreation Center 752,285 870,194 443,280 5,908 876,102 0.7%
Recreation 660,154 691,294 331,221 (11,000) 680,294 -1.6%
Temecula Community Center 188,605 254,558 102,412 5,806 260,364 2.3%
Temecula History Museum 294,994 356,351 147,293 33,905 390,256 9.5%
Aquatics 764,589 796,356 317,714 (186) 796,170 0.0%
Sports 316,414 329,419 142,431 2,000 331,419 0.6%
Temecula Children's Museum 260,825 298,555 119,873 7,687 306,242 2.6%
Community Theater 1,121,674 1,207,822 592,721 35,122 1,242,944 2.9%
Cultural Arts 285,045 337,658 157,840 6,295 343,953 1.9%
Harveston Center 178,328 - (1,229) - 0.0%
Civic Center Conference Center 63,397 140,704 18,539 (10,791) 129,913 -7.7%
Human Services 206,180 263,573 71,557 (32,547) 231,026 -12.3%
YMCA Facility 8,966 118,364 29,214 (11,359) 107,005 -9.6%
Jefferson Recreation Center 49,705 29,382 13,126 2,000 31,382 6.8%
Contract Classes 720,670 769,027 344,656 769,027 0.0%
Park Rangers 5,899 229,959 105,983 (58,511) 171,448 -25.4%
Responsible Compassion - - 99,817 99,817 0.0%
Total Expenditures and Other Financing Uses 8,429,643 9,485,542 4,167,675 111,411 9,596,953 1.2%
Excess of Revenues Over (Under) Expenditures
Fund Balance, Beginning of Year
Fund Balance, End of Year
664,858 (224,441) 589,382 (709,962) (934,403) 316.3%
371,407 1,036,265 1,036,265 1,036,265 0.0%
1,036,265 811,824 1,625,647 (709,962) 101,862 -87.5%
Fund Description
fP,p�%it,
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
Citywide Operations reflects the collection of the Special Tax (Measure C) charged to households for recreation programs as well as fees for
classes and activities. Accounts for facility operations, maintenance, and community recreation programs. Measure C was approved by
residents in 1997 at a rate of $74.44 per parcel for the purpose of maintaining the City's parks, recreation facilities, arerial street lighting and
traffic signals. The Special Tax revenue is allocated equally between TCSD and the General Fund to fund both recreation programs and parks
maintenance.
Fund: 192 SERVICE LEVEL B - STREET LIGHTING
Description
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
2016-17 Year to Date Proposed 2016-17
2015-16 Current Actuals Increase/ Revised Increase/
Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
Revenues by Source
Licenses, Permits and Service Charges
Assessments 641,923 641,384 337,178 641,384 0.0%
Funding From General Fund 390,888 381,396 271,989 (50,000) 331,396 -13.1%
Use of Money and Property
Investment Interest 604 124 0.0%
Total Revenues and Other Sources 1,033,414
Expenditures by Category
Personnel
Operations and Maintenance
Total Expenditures and Other Financing Uses
Excess of Revenues Over (Under) Expenditures
1,022,780 609,291 (50,000) 972,780 -4.9%
11,651 11,592 5,727
953,600 1,013,770 372,023 (45,000)
11,592 0.0%
968,770 -4.4%
965,251 1,025,362 377,750 (45,000) 980,362 -4.4%
68,163 (2,582)
Fund Balance, Beginning of Year 22,494
Fund Balance, End of Year
231,541 (5,000)
90,658 90,658
(7,582) 193.6%
90,658 0.0%
90,658 88,076
322,198 (5,000)
83,076 -5.7%
Fund Description
Service Level B reflects the collection of benefit assessments charged to property owners. Service Level B includes only those parcels within
residential subdivisions that receive residential street lighting services. This service level includes operational, administrative, maintenance
and utility costs of residential street lights.
fP,p�%it,
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
Funds: 501-530 SERVICE LEVEL C - LANDSCAPE / SLOPE MAINTENANCE
2016-17 Year to Date Proposed 2016-17
2015-16 Current Actuals Increase/ Revised Increase/
Description Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
Revenues by Source
Licenses, Permits and Service Charges
Assessments 1,598,100 1,585,107 823,411 1,585,107 0.0%
Reimbursements 4,237
Use of Money and Property
Investment Interest 8,346 5,873 3,861 5,873 0.0%
Total Revenues and Other Sources 1,610,682
1,590,980 827,272
1,590,980 0.0%
Expenditures by Category
Personnel 119,867 117,762 58,640 117,762 0.0%
Operations and Maintenance 1,379,519 1,426,062 584,667 1,426,062 0.0%
Total Expenditures and Other Financing Uses 1,499,386 1,543,824 643,306
1,543,824 0.0%
Excess of Revenues Over (Under) Expenditures 111,297
47,156 183,966
Fund Balance, Beginning of Year 1,149,664 1,260,961 1,260,961
47,156 0.0%
1,260,961 0.0%
Fund Balance, End of Year 1,260,961 1,308,117 1,444,926
1,308,117 0.0%
Fund Description
Service Level C Fund reflects the collection of benefit assessments charged to property owners for the purpose of providing perimeter
landscaping and slope maintenance throughout the City. Service Level C assesses only those parcels within residential subdivisions receiving
TCSD perimeter landscaping and slope maintenance and are separated into 32 zones. The rate levels for Zones 6 and 29, are subject to a
Consumer Price Index -Urban Consumers (CPI -U) annual inflator while all other rate levels will not increase. Zones 30-32 will not be assessed,
as the property owners have elected to have the landscaping maintained by the respective Homeowner's Associations (HOAs).
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
e ea., of Souo',ec:, Gai=f<;.ma
Fund: 194 SERVICE LEVEL D - REFUSE AND RECYCLING
Description
2016-17 Year to Date Proposed 2016-17
2015-16 Current Actuals Increase/ Revised Increase/
Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
Revenues by Source
Licenses, Permits and Service Charges
Assessments 7,257,121 7,576,018 3,988,893 7,576,018 0.0%
Recycling Program 18,996 5,000 12,555 12,555 17,555 0.0%
Use of Money and Property
Investment Interest 6,416 1,000 1,320 1,000 0.0%
Intergovernmental Revenues
Grants 28,144 27,691 27,731 27,691 0.0%
Total Revenues and Other Sources 7,310,677 7,609,709 4,030,499 12,555 7,622,264 0.2%
Expenditures by Category
Personnel
Operations and Maintenance
97,742 103,212 52,500
6,933,927 7,633,664 57,503
103,212 0.0%
7,633,664 0.0%
Total Expenditures and Other Financing Uses 7,031,669 7,736,876 110,003
7,736,876 0.0%
Excess of Revenues Over (Under) Expenditures 279,008
Fund Balance, Beginning of Year 189,203
Fund Balance, End of Year
(127,167) 3,920,496 12,555
468,211 468,211
(114,612) -9.9%
468,211 0.0%
468,211 341,044
4,388,707 12,555
353,599 3.7%
Fund Description
Service Level D Fund is used to collect benefit assessments charged to property owners for the purpose of providing refuse collection,
recycling, and street sweeping throughout the City. In addition, Service Level D has received grants to increase recycling efforts Citywide.
R
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
Fund: 195 SERVICE LEVEL R - STREET / ROAD MAINTENANCE
2016-17 Year to Date Proposed 2016-17
2015-16 Current Actuals Increase/ Revised Increase/
Description Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
Revenues by Source
Licenses, Permits and Service Charges
Assessments 5,331 5,532 3,256 5,532 0.0%
Use of Money and Property
Investment Interest 159 100 79 100 0.0%
Total Revenues and Other Sources 5,490
5,632 3,335
5,632 0.0%
Expenditures by Category
Operations and Maintenance 2,754 9,843 152 9,843 0.0%
Total Expenditures and Other Financing Uses 2,754 9,843 152 9,843 0.0%
Excess of Revenues Over (Under) Expenditures 2,736
Fund Balance, Beginning of Year 19,692
(4,211) 3,183
22,428 22,428
(4,211) 0.0%
22,428 0.0%
Fund Balance, End of Year 22,428
18,217 25,612
18,217 0.0%
Fund Description
Service Level R Fund reflects the operational, administrative, construction and maintenance costs for certain unpaved roads that become
inaccessible after inclement weather. Zone R-1 provides service in the Nicolas/Liefer Road area. The maximum rate that can be charged for
Zone R-1 for an improved parcel is $115.26 and for an unimproved parcel is $57.62.
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
Fund: 196 SERVICE LEVEL L- HARVESTON LAKE PARK MAINTENANCE
2016-17 Year to Date Proposed 2016-17
2015-16 Current Actuals Increase/ Revised Increase/
Description Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
Revenues by Source
Licenses, Permits and Service Charges
Assessments 248,655 237,104 109,519 237,104 0.0%
Harveston Lake Boat Revenue 5,452 4,300 2,667 4,300 0.0%
Recovery of Prior Year Expense - 4,116 - 0.0%
Use of Money and Property
Investment Interest 2,070 1,500 1,007 1,500 0.0%
Total Revenues and Other Sources 256,177
Expenditures by Category
Personnel
Operations and Maintenance
242,904 117,309
242,904 0.0%
19,534 23,187 6,540
213,996 222,258 68,641
23,187 0.0%
222,258 0.0%
Total Expenditures and Other Financing Uses 233,530
245,445 75,181
245,445 0.0%
Excess of Revenues Over (Under) Expenditures 22,647
Fund Balance, Beginning of Year 288,876
Fund Balance, End of Year
(2,541) 42,128
311,523 311,523
(2,541) 0.0%
311,523 0.0%
311,523 308,982 353,651 308,982 0.0%
Fund Description
Service Level L Fund reflects the benefit assessments charged to property owners for the purpose of maintaining the Harveston Lake Park.
Expenditures include operational, administrative and maintenance costs.
Fund: 197 LIBRARY FUND
Description
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
2016-17 Year to Date Proposed 2016-17
2015-16 Current Actuals Increase/ Revised Increase/
Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
Revenues by Source
Licenses, Permits and Service Charges
Library Funding From General Fund 644,205 649,542 324,771 (100,000) 549,542 -15.4%
Printing and Copies 24,992 27,000 13,920 27,000 0.0%
Facilities Rentals 25,365 18,375 9,567 18,375 0.0%
Fines and Forfeitures
Fines and Fees 76,474 65,000 36,541 65,000 0.0%
Lost and Damaged Materials 3,331 2,550 80 2,550 0.0%
Use of Money and Property
Investment Interest 2,109 2,000 973 2,000 0.0%
Miscellaneous Revenue
Library Donations 1 0.0%
Total Revenues and Other Sources
Expenditures by Category
Personnel
Operations and Maintenance
776,477 764,467 385,852 (100,000) 664,467 -13.1%
45,143 50,706 25,740
731,181 772,210 339,778
50,706 0.0%
772,210 0.0%
Total Expenditures and Other Financing Uses 776,325
Excess of Revenues Over (Under) Expenditures
822,916 365,519
822,916 0.0%
153 (58,449) 20,333 (100,000) (158,449) 171.1%
Fund Balance, Beginning of Year 276,516
Fund Balance, End of Year
276,669 276,669
276,669 0.0%
276,669 218,220
297,002 (100,000) 118,220 -45.8%
Fund Description
Library Fund is used to account for the maintenance and operations of the Temecula Public Library on Pauba Road.
fP,p�%it,
Fund: 198 PUBLIC ART
Description
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
2016-17 Year to Date Proposed 2016-17 %
2015-16 Current Actuals Increase/ Revised Increase/
Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
Revenues by Source
Operating Transfers In
DIF Fund 31,738 - - 0.0%
CIP Fund - 14,582 14,582 14,582 0.0%
Public Art Revenues 31,113 19,858 9,333 19,858 0.0%
Use of Money and Property
Investment Interest 155 120 - 0.0%
Total Revenues and Other Sources
63,007 19,858 24,035 14,582 34,440 73.4%
Expenditures by Category
Operations and Maintenance 37,500 37,500 0.0%
Operating Transfer Out 34,800 0.0%
Total Expenditures and Other Financing Uses 34,800
Excess of Revenues Over (Under) Expenditures
Fund Balance, Beginning of Year
Fund Balance, End of Year
37,500 37,500 0.0%
28,207 19,858
24,035 (22,918)
28,207 28,207
(3,060) -115.4%
28,207 0.0%
28,207 48,065
52,242 (22,918)
25,147 -47.7%
Fund Description
This fund was established pursuant to Temecula Municipal Code Section 5.08.040, whereby the fund serves a a depository for the fees paid in
lieu of art as well as monetary donations for public art. The Public Art In Lieu fee is one-tenth of one percent of an eligible development
project in excess of $100,000. Eligble uses of this fund include the design, acquisition, installation, improvement, maintenance and insurance
of public artwork; offering of performing arts programs on city property for the community; and art education programs on city property for
the community.
3]
Fund: 375 INTERN FELLOWSHIP FUND
Description
Revenues by Source
Operating Transfers In
General Fund
Use of Money and Property
Investment Interest
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
2016-17 Year to Date Proposed 2016-17 %
2015-16 Current Actuals Increase/ Revised Increase/
Actuals Budget 12/31/2016 (Decrease) Budget (Decrease)
19,645 0.0%
9
33 0.0%
Total Revenues and Other Sources 19,654 33 0.0%
Expenditures by Category
Operations and Maintenance 11,022 - - 0.0%
Operating Transfer Out - General Fund 1 662 662 8,631 9,293 1303.8%
Total Expenditures and Other Financing Uses 11,023 662 662 8,631 9,293 1303.8%
Excess of Revenues Over (Under) Expenditures 8,631 (662) (629) (8,631) (9,293) 1303.8%
Fund Balance, Beginning of Year
Fund Balance, End of Year
662 9,293 9,293 9,293 0.0%
9,293 8,631 8,664 (8,631) - -100.0%
Fund Description
Accounts for personnel expenditures for intern and fellowship employment opportunities. The City of Temecula Internship Program offers
part-time internships to high school and undergraduate college students. The internships are designed to expose students to the workings of
local city government. Internship positions are open year round in three sessions of 10 weeks (summer, fall, and spring). The City of Temecula
Fellowship Program is designed for undergraduate, graduate and post -graduate level students and allows individuals to work in their areas of
specialty/interest. Fellows gain valuable work experience, as well as the skills and knowledge that will enhance their job prospects by working
in a fast -paced, challenging environment.
I he Heart of Southern California
Wine Country
City of Temecula
Fiscal Year 2016-17
Mid -Year Adjustments
EXHIBIT F
FY2017-21 Capital Improvement Program
Mid -Year Budget Adjustments
Fiscal Year 2016-17 Mid -Year Budget Adjustments
1
2019-20
2017-18
(If
r -o Hoar Cahfwnia
Wove Country
Capital Improvement Program
Fiscal Years 2017-21
MAIN STREET BRIDGE OVER MURRIETA CREEK(REPLACEMENT)
Circulation Project
Project Description: This project includes the design and construction of a new bridge and approach roadways which meet
current safety standards and compatibility with the City's circulation element and the planned Murrieta Creek Improvement
Project. This project also includes removal of the existing bridge, pavement, curb and gutter, sidewalk and storm drain
facilities, environmental studies and mitigation. The new bridge will meet the United States Army Corps of Engineer's
(USACE) Creek Improvement Project needs, and the cost will count towards the City's contribution to the USACE Project.
Benefit / Core Value: This project improves traffic circulation. In addition, this project satisfies the City's Core Values of
Transportation Mobility and Connectivity.
Project Status: This project was completed in May 2015. The original funding awarded from HBP has changed from $6.2
million to $4.5 million. DIF Streets funding will be increased for this project to cover cost incurred and paid that will not be
eligible for reimbursement from CALTRANS, the administrator of the Federal HBP funds. Once the CALTRANS billing is
finalized, we will only transfer DIF Streets for the amount needed to cover all invoices paid by the City for this project.
Department: Public Works/Planning - Account No. 210.165.743
Level: 1
Project Cost:
Prior Years
Actual
Expenditures
as of
12/31/2016
FYE 2017
Carryover
Budget
Midyear
2016-17
Projected
2020-21
Projected
2017-18 2018-19 2019-20 and Future Total Project
Years Cost
Projected Projected
Projected
Administration
$ 992,818
$ 14,821
$ 1,691,345
$ 1,007,639
Construction
$ 5,595,066
$ 192,934
$ 395,000
$ 6,183,000
Construction Engineering
$ 274,701
$ 13,311
$ 395,000
$ 288,012
Design/Environmental
$ 699,478
$ 221,066
$ 395,000
$ -
$ -
$ -
$ -
$ 699,478
MSHCP
$ 10,243
$ 10,243
Totals
$ 7,572,306
$ 221,066
$ 395,000
$ -
$ -
$ -
$ -
$ 8,188, 372
Source of Funds:
Prior Years FYE 2017
Actual Carryover
Expenditures Budget
Midyear
2016-17
Projected
2017-18 2018-19 2019-20 2020-21 Total Project
Projected Projected Projected Projected Cost
General Fund Contributions
DIF(Street Improvements)
$ 41,729
$ 1,501,133
$ 1,691,345
$ 41,729
$ 3,192,478
HBP (Original Budget)
$ 6,029,444
$ 221,066
$(1,691,345)
$ 4,559,165
HBP (Midyear request)
$ 395,000
$ 395,000
Total Funding:
$ 7,572,306
$ 221,066
$ 395,000
$ -
$ -
$ -
$ -
$ 8,188,372
Future Operation & Maintenance
Costs:
2016-17
2018-19
2020-21
HBP- Federal Highway Bridge Program- Original CIP Budget 6,250,510 ; CALTRANS will not reimburse for Additional change orders related to constructions.
$395,000 Settlement approved by Council 1/24/2017, Not paid to Vendor yet and we have not Billed Caltrans.
Capital Improvement Program
Fiscal Years 2017-21
PAVEMENT REHABILITATION PROGRAM - CITYWIDE
Circulation Project
Street Location
Old Town Front Street - PW12-14
(Temecula Parkway to First Street)
Anticipated Year of
Construction/Estimated
Project Cost
2015-16
$790,000
Funding Source
General Fund Contributions
Measure A
Overland Drive - PW12-15
(Commerce Center Drive to Jefferson Avenue)
Temecula Parkway - PW12-13
(Bedford Court to Pechanga Parkway
Margarita Road - PW12-11
(Rancho California Road to Temecula Parkway)
Residential Slurry Seal
2016-17
$450,000
2016-17
$555,000
2016-17
$4,000,000
Midyear
2016-17
$2,300,000
$7,305,000
General Fund Contributions
Measure A
General Fund Contributions
Measure A
General Fund Contributions
Measure A
Measure S Funding
To Be Determined
2017-18
$1,000,000
General Fund Contributions
Measure A
To Be Determined
2018-19
2019-20
2019-20
General Fund Contributions
Measure A
1
2017-18
2019-20
Capital Improvement Program
Fiscal Years 2017-21
PAVEMENT REHABILITATION PROGRAM - CITYWIDE
Circulation Project
Project Description: This project includes the environmental processing, design, construction of pavement rehabilitation, and
reconstruction of major streets as recommended in the Pavement Management System.
Benefit / Core Value: This project improves pavement conditions so that the transportation needs of the public, business industry,
and government can be met. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity.
Project Status: A priority list of rehabilitation projects has been developed. Installations are completed on an ongoing basis.
Department: Public Works - Account No. 210.165.655
Level: I
Project Cost:
Prior Years
Actual
Expenditures
as of
12/31/2016
FYE 2017
Carryover
Budget
Midyear
2016-17
Projected
2017-18
Projected
2018-19
Projected
2019-20
Projected
2020-21
Projected
and Future
Years
Total Project
Cost
Administration
$ 2,138,060
$ 160,000
$ 160,000
$ 160,000
$ 160,000
$ 160,000
$ 2,938,060
Construction
$ 13,683,479
$ 3,539,817
$ 1,760,000
$ 831,219
$ 913,092
$ 998,973
$ 1,029,038
$ 22,755,618
Construction
$ 11,215,159
$ 4,096,724
$ 1,141,219
$ 1,223,092
$ 1,308,973
$ 1,339,038
$ 20,324,205
Engineering
$ 201,180
$ 353,579
$ 150,000
$ 150,000
$ 150,000
$ 150,000
$ 150,000
$ 1,304,759
Design
$ 636,110
$ 431,932
$ 230,000
$ 1,141,219
$ 1,223,092
$ 1,308,973
$ 1,339,038
$ 1,298,042
Totals
$ 16,658,829
$ 4,325,328
$ 2,300,000
$ 1,141,219
$ 1,223,092
$ 1,308,973
$1,339,038
$ 28,296,479
Source of Funds: Prior Years FYE 2017
Actual Carryover
Expenditures Budget
Midyear
2016-17
Projected
2017-18
Projected
2018-19
Projected
2019-20
Projected
2020-21
Projected
Total Project
Cost
General Fund
Contributions
$ 5,443,670
$ 228,604
$ 5,672,274
Measure A
$ 11,215,159
$ 4,096,724
$ 1,141,219
$ 1,223,092
$ 1,308,973
$ 1,339,038
$ 20,324,205
Measure S Funding
$ 2,300,000
$ 2,300,000
Total Funding:
$ 16,658,829
$4,325,328
$ 2,300,000
$ 1,141,219
$ 1,223,092
$ 1,308,973
$ 1,339,038
$ 28,296,479
Future Operation &
Maintenance Costs:
2016-17
2018-19
NOTE: General Fund Contributions include 1.5 million for Pavement Management Program Approved at Midyear on 2/24/2015.
Measure S Funding for Residential Slurry Seal
2020-21
1
2019-20
Projected
FYE 2017
Carryover
Budget
2017-18
2019-20
"lb
W,no Country,
Capital Improvement Program
Fiscal Years 2017-21
CITYWIDE CONCRETE REPAIRS
Infrastructure / Other Project
Project Description: This project will include the repair, removal and replacement of raised concrete sections of sidewalk,
curb & gutter, driveway approaches, under sidewalk drains, and ASA ramps along residential and arterial Streets, Parks and
Facilities.
Benefit / Core Value: This project will provide improved access for all users. In addition, this project satisfies the City's Core
Values of Transportation Mobility and Connectivity.
Project Status: This project is estimated to be complete by June 2017.
Department: Public Works - Account No. 210.165-770
Level: I
Project Cost:
Prior Years
Actual
Expenditures
FYE 2017
Carryover Midyear 2016- 2017-18 2018-19
Budget
17 Projected Projected Projected
2019-20
Projected
2020-21
Projected
and Future Total Project
Years Cost
Administration
$ 27,276
$ 27,276
Construction
$ 266,224
$ 266,224
Design
$ 6,500
$ 6,500
Totals
$ -
$ -
$ 300,000
$ -
$ -
$ -
$ -
$ 300,000
Source of Funds: Prior Years
Actual
Expenditures
Measure S Funding
Total Funding:
Future Operation &
Maintenance Costs
Midyear 2016- 2017-18 2018-19
17 Projected Projected
Projected
$ 300,000
$ 300,000
2016-17
2018-19
2020-21
Projected
Total Project
Cost
$ 300,000
$ 300,000
2020-21
1
2017-18
2019-20
33
Wm„Coontry
Capital Improvement Program
Fiscal Years 2017-21
RONALD H. ROBERTS TEMECULA PUBLIC LIBRARY
ENHANCEMENT PROJECT
Infrastructure / Other Project
Project Description: To identify suitable location in park space/public for an acknowledgement and tribute to the men and
women who serve as first responders in Police, Fire and emergency service occupations. The design of such a tribute would be
in partnership with public safety personnel and serve as a reminder to residents of their dedication and sacrifice to maintaining
the safety of our community.
Benefit / Core Value: The project prolongs the service life of the facility, upgrades aging technology,infrastructure and
improves energy efficiencies. In addition, this project satisfies the City's Core Values of a Healthy and Livable City.
Project Status: This project is estimated to be complete by June 2017.
Department: Public Works - Account No. 210.165.773
Level: I
Project Cost:
Prior Years
Actual
Expenditures
FYE 2017
Carryover
Budget
2020-21
Projected
Midyear 2016- 2017-18 2018-19 2019-20 and Future Total Project
Projected Projected Years Cost
17 Projected Projected
Construction
$ 135,000
$ 135,000
Fixtures/Furn/Equip
$ 115,000
$ 115,000
Totals
$ -
$ -
$ 250,000
$ -
$ -
$ -
$ -
$ 250,000
Source of Funds: Prior Years FYE 2017
Actual Carryover Midyear 2016- 2017-18 2018-19 2019-20 2020-21
Expenditures Budget 17 Projected Projected Projected Projected Projected
Measure S Funding
Total Funding:
$ 250,000
$ 250,000
Future Operation &
Maintenance Costs
2016-17
2018-19
Total Project
Cost
$ 250,000
$ 250,000
2020-21
Capital Improvement Program
Fiscal Years 2017-21
PATRICIA H. BIRDSALL SPORTS PARK SYNTHETIC TURF ENHANCEMENT
Parks and Recreation Project
Project Description: This project includes the enhancement of the synthetic turf and infill material at each of the four synthetic
turf sports fields at Patricia H. Birdsall Sports Park.
Benefit / Core Value: This project protects the City's vast investment in parks and open space facilities. In addition, this project
satisfies the City's Core Values of a Healthy and Livable City, A Safe and Prepared Community, and Accountable and
Responsive City Government.
Project Status: The enhancement of the synthetic turf will be performed at two fields the first year and one field per year
afterward. The first two fields to be enhanced are the Championship field (Multipurpose field) at the southerly end of the park and
Field Number one next to it. Fields Number two and three will be replaced after that.
Department: Public Works / Temecula Community Services 210.190.119
Level: II
Project Cost:
Prior Years FYE 2017
Actual Carryover Midyear 2016- 2017-18
Expenditures Budget 17 Projected Projected
2018-19
Projected
2020-21
Projected
2019-20 and Future Total Project
Projected Years Cost
Administration
$ 100,000
$ 180,000
$ 280,000
Construction
$ 845,000
$ 1,783,050
$ 2,628,050
Design
$ -
$ -
$ 55,000
$ -
$ 55,000
$ -
$ -
$ 110,000
Totals
$ -
$ -
$ 1,000,000
$ -
$ 2,018,050
$ -
$ -
$ 3,018,050
Source of Funds: Prior Years FYE 2017
Actual Carryover Midyear 2016- 2017-18
Expenditures Budget 17 Projected Projected
2018-19
Projected
2019-20 2020-21 Total Project
Projected Projected Cost
Measure S Funding
$ 1,000,000
$ 1,000,000
Unspecified*
$ 2,018,050
$ 2,018,050
Total Funding:
$ -
$ -
$ 1,000,000
$ -
$ 2,018,050
$ -
$ -
$ 3,018,050
Future Operation &
Maintenance Costs
2016-17
2017-18
2018-19
2019-20
2020-21
$ 15,000 1 $ 15,300 1 $ 15,606
Measure S Funding- Turf replacement
*Project cannot be constructed until a funding source is identified.
33
Wm„CA3 .try
Capital Improvement Program
Fiscal Years 2017-21
PLAYGROUND EQUIPMENT ENHANCEMENT AND SAFETY SURFACING
Parks and Recreation Project
Project Description: This project includes the re -design, and enhancement of playground equipment and safety surfacing at
existing City parks to comply with current state and federal regulations. The City park playground include sites such as Pala
Community Park, Nicolas Road Park, John Magee Park, Butterfield Stage Park, Long Canyon Creek Park, Paseo Gallante
Park, Riverton Park, Redhawk Community Park, Rotary Park, Stephen Linen Park, Sunset Park, Temecula Creek Trail Park,
Temeku Hills Park, Vail Ranch Park, Veterans Park, Winchester Creek Park, Calle Aragon Park and Patricia H. Birdsall Sports
Park.
Benefit / Core Value: This project protects the City's vast investment in parks and open space facilities. In addition, this
project satisfies the City's Core Values of a Healthy and Livable City, A Safe and Prepared Community, and Accountable and
Responsive City Government.
Project Status: The enhancement of playground equipment and safety surfacing will be performed at one to two sites per year.
A priority list has been developed and enhancement will be completed on an ongoing basis.
Department: Public Works / Temecula Community Services - Account No. 210.190.120
Level: II
Project Cost:
Prior Years
Actual
Expenditures
FYE 2017
Carryover
Budget
2020-21
Projected
Midyear 2016- 2017-18 2018-19 2019-20 and Future Total Project
Projected Projected Years Cost
17 Projected Projected
Administration
$ 1,965
$ 43,035
$ 15,000
$ 60,000
Construction
$ 62,239
$ 857,761
$ 100,000
$ 400,000
$ 1,420,000
Design
$ 75,000
$ 100,000
$ 25,000
$ 100,000
Totals
$ 64,204
$ 975,796
$ 100,000
$440,000
$ -
$ -
$ -
$ 1,580,000
Source of Funds: Prior Years FYE 2017
Actual Carryover Midyear 2016- 2017-18 2018-19 2019-20 2020-21 Total Project
Expenditures Budget 17 Projected Projected Projected Projected Projected Cost
DIF (Parks & Recreation)
$ 64,204
$ 975,796
$ 1,040,000
DIF (Quimby)
$ 440,000
$ 440,000
Measure S Funding
$ 100,000
$ 100,000
Total Funding:
$ 64,204
$ 975,796
$ 100,000
$ 440,000
$ -
$ -
$ -
$ 1,580,000
Future Operation &
Maintenance Costs
2016-17 2017-18 2018-19 2019-20 2020-21
1 $ 2,550 1 $ 2,601 1 $ 2,653 1 $ 2,706
Measure S Funding- Play Surface replacement
2020-21
FYE 2017
Carryover
Budget
Midyear 2016- 2017-18 2018-19
17 Projected Projected Projected
$ 150,000
$ 150,000
2017-18
2019-20
2019-20
Projected
2020-21
Projected
AM Ilk,
]]
wm„Coontry
Capital Improvement Program
Fiscal Years 2017-21
PUBLIC RESTROOM RENOVATIONS
Parks and Recreation Project
Project Description: This project is for the renovation of various Park site public restrooms facilities to included new floor tile,
sealer/anti-graffiti coating, energy efficient lighting upgrades, repairs, replacement of plumbing fixtures and equipment. A total
of ten(10) locations are to be improves, including Sam Hicks Monument Park, Sixth Street Restrooms, Ronald Reagan Skate
Park, Patricia H. Birdsall Sports Park, Paloma Del Sol Park, Temeku Hills Park, and Harveston Lake park.
Benefit / Core Value: This project enhances and upgrades again facility components and prolongs the service life of the
restroom facilities. In addition, this project satisfies the City's Core Values of a Healthy and Livable City, A Safe and Prepared
Community.
Project Status: This project is estimated to be complete by June 2017.
Department: Public Works / Temecula Community Services - Account No. 210.190.155
Level: I
Project Cost:
Prior Years
Actual
Expenditures
FYE 2017
Carryover
Budget
2020-21
Projected
Midyear 2016- 2017-18 2018-19 2019-20 and Future Total Project
Projected Projected Years Cost
17 Projected Projected
Administration
$ -
Construction
$ 150,000
$ 150,000
Design
$ -
Totals
$ -
$ -
$ 150,000
$ -
$ -
$ -
$ -
$ 150,000
Source of Funds: Prior Years
Actual
Expenditures
Measure S Funding
Total Funding:
Future Operation &
Maintenance Costs
Measure S Funding- Play Surface replacement
2016-17
2018-19
Total Project
Cost
$ 150,000
$ 150,000
AM Ilk,
33
W. country
Capital Improvement Program
Fiscal Years 2017-21
SAM HICKS MONUMENT PARK PLAYGROUND ENHANCEMENT
Parks and Recreation Project
Project Description: This project includes the purchase and installation of a new innovative play area with a historical theme
to replace the existing equipment, including removal of old equipment and installation of new resurfacing according to ADA
Guidelines. The Furniture, Fixtures and Equipment (FF&E) covers camera system infrastructure, access control, Public Wi-Fi
and other identified Information Technology needs.
Benefit / Core Value: This project provides an enhanced play environment and improved access for disabled. In addition, this
project satisfies the City's Core Value of a Healthy and Livable City.
Project Status: This project is estimated to be completed by the end of Fiscal Year 2017-18.
Department: Temecula Community Services - Account No. 210.190.132
PW12-20 Level:
Project Cost:
Prior Years
Actual
Expenditures
FYE 2017
Carryover
Budget
2020-21
Projected
Midyear 2016- 2017-18 2018-19 2019-20 and Future Total Project
17 Projected Projected Projected Projected Years Cost
Administration
$ 166,818
$ 28,252
$ 195,070
Construction
$ 195,157
$ 309,594
$ 250,000
$ 754,751
Design
$ 444
$ 13,304
$ 250,000
$ 13,748
Totals
$ 362,419
$ 351,150
$ 250,000
$ -
$ -
$ -
$ -
$ 963,569
Source of Funds: Prior Years FYE 2017
Actual Carryover Midyear 2016- 2017-18 2018-19 2019-20 2020-21 Total Project
Expenditures Budget 17 Projected Projected Projected Projected Projected Cost
CDBG
$ 362,419
$ 316,150
$ 678,569
DIF (Police Facilities)
$ 35,000
$ 35,000
Measure S Funding
$ 250,000
$ 250,000
Total Funding:
$ 362,419
$ 351,150
$ 250,000
$ -
$ -
$ -
$ -
$ 963,569
Future Operation &
Maintenance Costs:
2016-17
2017-18
2018-19
2019-20
2020-21
1 $ 5,100 1 $ 5,202 1 $ 5,306 1 $ 5,412 1
CITY COUNCIL BUSINESS
Item No. 12
Approvals
City Attorney
Finance Director
City Manager
.Walk
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Greg Butler, Assistant City Manager
DATE: February 28, 2016
SUBJECT: Approve Proposed Measure S Logo
PREPARED BY: Christine Damko, Economic Development Analyst
RECOMMENDATION: That the City Council approve the proposed Measure S logo as
recommended by City Staff.
BACKGROUND: On January 26, 2017, in a mid -year budget workshop, the
Temecula City Council prioritized spending of expected new Measure S revenue. The Council
also discussed a limited term Measure S awareness campaign that would include branding
opportunities to bring a visual awareness of what these funds will provide for the community.
In an effort to convey the impact that Measure S has on Temecula, Staff recommends a logo be
attached to notable public works, community services, and essential public safety press
releases and media outreach- including social media. For some larger infrastructure and public
works projects, the Council discussed project identification signage displaying estimated
construction costs and associated sources of funds including Measure S. A Measure S logo will
help residents associate these projects and services with this new source of revenue.
Logos are the chief visual component of the City's overall brand identity, and the goal of the
Measure S logo is to bring greater awareness of the services and infrastructure projects that the
funding will be able to provide for Temecula residents and businesses. It is important to note
that the proposed logo is not designed to replace the City logo or seal, but merely to bring
awareness that funds are being spent responsibly, just as the City's general fund revenue has
been spent the last two and a half decades.
Although a few different designs were created (attached to this staff report), Staff recommends
one design in particular- the circular stamp. This circular stamped logo is consistent with the
City's Branding Guide in terms of approved colors and has an easily identifiable message:
Measure S at Work For You. The design of the logo emulates a seal of excellence, which in turn
represents a visual reminder of the benefit that the community expects and will see with the
passage of Measure S.
FISCAL IMPACT: Costs for the design of the logo were absorbed through the City
Manager's Office current fiscal year budget.
ATTACHMENTS:
1. Concept Logo Variations
2. Preferred Logo
3. Sample Project Identification Sign
mere
At work for you.
/1-e-att-4
MERE
Measure S Preferred Logo
Color Version
Black/White Version
The Heart of Southern California
Wine Country
Renovation in Progress!
Patricia H. Birdsall Sports Park
Synthetic Turf Replacement Project
Project Cost: $2 Million Consrucflon Schedule: June — August 2011
AT WORK FOR YOU! City of Temecula, Department of Public Works Community Project www.TemeculaCA.gov
Item No. 13
Approvals
City Attorney
Finance Director
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Patrick Thomas, Director of Public Works / City Engineer
DATE: February 28, 2017
SUBJECT: Approve the Purchase and Sale Agreement and No -Fee Light Pole License
Agreement for the Acquisition of Southern California Edison (SCE) Streetlights
within the City Boundary
PREPARED BY: Julie Tarrant, Sr. Management Analyst
RECOMMENDATION: That the City Council:
1. Adopt a resolution entitled:
RESOLUTION NO. 17—
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA APPROVING A PURCHASE AND SALE
AGREEMENT FOR STREET LIGHTS AND A POLE
LICENSE AGREEMENT BETWEEN THE CITY AND
SOUTHERN CALIFORNIA EDISON COMPANY AND
FINDING THE ACTION EXEMPT FROM CEQA
2. If the Agreements are approved, direct staff to review and provide
recommendations to City Council (1) on financing options to secure the Purchase
and Sale Agreement for the acquisition of streetlights, (2) review and determine
the most cost effective and practicable options for the Operation and
Maintenance (O&M) of streetlights, and (3) review and determine the most cost
effective and energy efficient options for the LED retrofit lighting conversion.
BACKGROUND: In June 2014, the Public Works Department initiated the process
of the valuation of the SCE -owned LS -1 streetlights for the purposes of determining the total
cost of acquisition. Subsequent to our initial contact with SCE, Western Riverside Council of
Governments (WRCOG) implemented the development and administration of a Regional
Streetlight Program on behalf of its member jurisdictions to identify the feasibility of and to assist
city agencies to acquire the SCE -owned streetlights within each of their respective jurisdictions.
Currently, SCE owns approximately 7,354 streetlights within the City. These streetlights are
charged under the LS -1 Unmetered Service Company -Owned System Rate Schedule. Under
this Schedule, SCE maintains and operates the street lighting equipment (i.e. poles, mast -arms,
lighting fixtures), and the underground facilities that cost the City on average $12.64 per month,
per streetlight. Upon the acquisition of the streetlights from SCE, the cost per streetlight would
be charged under the LS -2 Customer -Owned System Rate Schedule at approximately $4.79
per streetlight, including the estimated new LED retrofit energy and O&M costs. The initial
annual operating costs savings would be approximately $7.85 per streetlight, or $692,798.
Agreements: This report recommends the approval of the Purchase and Sale
Agreement with SCE, and the No -Fee Light Pole License Agreement (Agreements), in
substantially the form included as Attachments 1 and 2.
SCE agrees to sell, convey, assign, transfer and deliver to the City the sellable streetlights, and
the City agrees to purchase and acquire from SCE, all of SCE's rights, title and interest for the
sellable streetlight facilities. The Agreements are for the acquisition of approximately 7,354
SCE -owned streetlights based on a reasonably accurate inventory of LS -1 streetlight facilities
located within the City's boundary at a total purchase price of $5,529,211, which includes taxes
and transition costs. Buying the streetlights will transition them from SCE's LS -1 (utility owned
and maintained) tariff to its LS -2 (customer owned and maintained) tariff. The sellable
streetlights and purchase price is subject to adjustment as the City and SCE shall mutually
agree on the final sellable streetlights and the associated purchase price. The sellable
streetlight facilities are an "as is" sale and SCE does not provide any warranties to the City.
The No -Fee Light Pole License Agreement allows SCE to continue to retain an easement on
certain poles that are currently equipped with SCE operation related communication devices. It
also provides SCE with an easement on the 7,354 poles for the maintenance of existing
wireless devices and for the installation, operations and maintenance of future wireless
communications equipment to be used by SCE for the collection and relay of data from meters,
and communication with distribution equipment for the benefit of providing certain services to
their customers.
Financing: On September 12, 2016, the Executive Committee approved
WRCOG's staff recommendation to select Bank of America Public Capital Corporation (B of A),
to provide financing for the acquisition and LED retrofit lighting conversion as part of the
regional program. B of A was selected after WRCOG conducted a competitive bidding process.
The B of A financing option provides a comprehensive financing plan that includes the purchase
cost, LED retrofit, SCE transition cost, and taxes and other adjustments. Although staff has
worked collectively with WRCOG and their financial advisors, The PFM Group, regarding B of
A's financing plan, the City's Finance Team will continue to review and pursue alternative
financing options most suitable for the purchase of SCE -owned streetlights within the City's
boundary. Staff recommendations will be brought forth to City Council at a later date for final
approval.
Operations and Maintenance: WRCOG, as part of the regional program, has proposed that a
contractor be selected via a competitive bidding process, to provide routine O&M for those cities
participating in the regional program. Although the City and WRCOG have been working
collaboratively together for the acquisition of streetlights it has not yet been fully reviewed or
determined whether the City will join in the regional O&M contracting services. Public Works
staff will continue to pursue alternative options for the purposes of operations and maintenance
of streetlights upon assuming ownership from SCE. Staff recommendations will be brought
forth to City Council at a later date for final approval.
LED Retrofit: The acquisition of the streetlights provides the City with greater
control over O&M costs, including the ability to upgrade the streetlights to a more energy
efficient lighting system. The conversion from Low Pressure Sodium (LPS) and High Pressure
Sodium (HPS) lamps to LED lamps not only reduce our overall energy costs but also extends
the lamp life to approximately 10-12 years or more, therefore, reducing our annual O&M costs.
Additional Opportunities: The ownership of the streetlights also provides for an opportunity
to take advantage of emerging technologies and utilize the network of streetlights for the use of
additional services that can benefit our community and can ultimately create opportunities to
generate additional revenue.
The Council's approval of the Agreements does not necessarily obligate the City to purchase
the streetlights until City Council has identified and approved a structured financing plan to pay
the purchase price and severance costs. The terms of a feasible financing shall be determined
solely by the City Council.
FISCAL IMPACT: There is no fiscal impact associated with the approval of the
Agreements substantially as to form.
ATTACHMENTS:
1. Resolution
2. Purchase and Sale Agreement
3. No -Fee Light Pole License Agreement
RESOLUTION NO. 17-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA APPROVING A PURCHASE AND SALE
AGREEMENT FOR STREET LIGHTS AND A POLE
LICENSE AGREEMENT BETWEEN THE CITY AND
SOUTHERN CALIFORNIA EDISON COMPANY AND
FINDING THE ACTION EXEMPT FROM CEQA
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE
AS FOLLOWS:
Section 1. The City Council finds, determines and declares that:
A. Southern California Edison Company ("SCE") owns approximately 7,453
electric street light facilities in the City of Temecula.
B. The SCE proposes to sell designated street light facilities to the City and
City proposes to buy them from SCE as provided in the agreements approved by this
Resolution.
C. In order to implement the City's purchase of the designated street lights,
the City will need to enter into two agreements that will be approved by this Resolution.
Section 2. The City Council hereby approves that certain agreement entitled
"Purchase and Sale Agreement" between the City of Temecula and Southern California
Edison Company and that certain agreement entitled "No -Fee License Agreement for
Wireless Attachment Between the City of Temecula and Southern California Edison"
("Agreements") and authorizes the Mayor to execute each agreement on behalf of the
City in the form presented to the City Council with such non -substantive changes and
with completed exhibits as may be approved by the City Attorney as necessary and
convenient to implement the purposes of the Agreements.
Section 3. The City Manager is authorized and directed to take all actions
necessary and convenient to implement the Agreements described in this resolution
and to enter into such additional agreements as may be necessary and convenient to
implement the Agreements, including but not limited to, executing estoppel certificates,
operating memoranda and agreements, certifications, escrow, and similar agreements
and actions.
Section 4. In accordance with the California Environmental Quality Act
(CEQA), the City's approval of the Agreements is exempt from CEQA and further
environmental review in compliance with CEQA under Section 15061(b)(3) of the CEQA
Guidelines. The proposed Agreements only provide for the transfer of title to the
designated street lights from SCE to the City of Temecula. The City is not approving
any physical changes in the street light facilities. As such, there is no possibility that the
proposed amendments will have a significant effect on the environment.
Section 5. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this 28th day of February, 2017.
Maryann Edwards, Mayor
ATTEST:
Randi Johl, City Clerk
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the
foregoing Resolution No. 17- was duly and regularly adopted by the City Council of the
City of Temecula at a meeting thereof held on the 28th day of February, 2017, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
Randi Johl, City Clerk
PURCHASE AND SALE AGREEMENT
THIS PURCHASE AND SALE AGREEMENT (this "Agreement") is made and
entered into as of , 2017 ("Effective Date"), by and between SOUTHERN
CALIFORNIA EDISON, a California corporation ("SCE"), and the City of Temecula, a
California Municipal Corporation ("Buyer"). SCE and Buyer are referred to herein
individually as a "Party," and together as "Parties".
RECITALS
A. SCE currently owns Seven Thousand Four Hundred Fifty Three (7,453) LS -1 electric
streetlight facilities located in the City of Temecula, of which, Seven Thousand Three
Hundred Fifty Four (7,354) are to be purchased by Buyer.
B. Buyer has expressed a desire to purchase the Facilities (defined below) from SCE,
and SCE is willing to sell the Facilities to Buyer, on the terms and conditions set forth
in this Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the respective covenants and agreements
contained in this Agreement, SCE and Buyer each agree as follows:
1. DEFINITIONS. The following terms shall have the meanings ascribed to them below
for purposes of this Agreement.
"Agreement" has the meaning given in the first paragraph.
"Applicable Requirements" means all laws, statutes, ordinances, rules, regulations,
requirements or orders of any Governmental Authority now in force or that may later
be in force, and the terms and conditions of any permit, certificate, license or other
requirement.
"Bill of Sale" means a document setting forth the Purchase Price and Severance
Costs as well as any Taxes for which Buyer is responsible with respect to the Facilities
specified to be transferred to Buyer in each Phase (including Reconfigured Facilities in
the final Phase), which document shall be substantially in the form of Exhibit B
attached hereto.
"Business Day" means a day other than Saturday, Sunday or a day on which (i)
banks are legally closed for business in the State of California; or (ii) SCE is closed for
business.
"Buyer" has the meaning given in the preamble paragraph.
"CEQA" has the meaning given in Section 5.2.
Page 1 of 24
"Claims" has the meaning given in Section 7.1.
"Commencement" has the meaning given in Section 6.2.
"Commencement Date" has the meaning in Section 6.1.
"CPUC" means the California Public Utilities Commission, or its regulatory successor,
as applicable.
"CPUC Approval" means a final, unconditional and unappealable decision of the
CPUC under Section 851 of the Public Utilities Code (including exhaustion of all
administrative and judicial remedies or the running of time periods and statutes of
limitation for rehearing and judicial review without rehearing or judicial review being
sought) approving this Agreement and the transactions contemplated hereby on terms
and conditions acceptable to SCE and Buyer, in their good faith discretion, including
approval of SCE's proposed accounting and rate making treatment of the sale in
accordance with CPUC's decisions.
"CPUC Approval Date" means the date on which the CPUC Approval occurs.
"Effective Date" has the meaning given in the preamble paragraph.
"Environmental Requirements" means any applicable federal, state and local
statutes, regulations or ordinances now in force or that may later be in force relating to
the protection of human health or safety, or regulating or relating to industrial hygiene
or environmental conditions, or the protection of the environment, or pollution or
contamination of the air, soil, surface water or ground water, including federal, state
and local laws, requirements and regulations pertaining to reporting, licensing,
permitting, investigating and remediating emissions, discharges, releases or
threatened releases of such substances into air, surface water or land, or relating to
the manufacture, processing, distribution, use, treatment, storage, disposal, transport
or handling of such substances. Environmental Requirements include without
limitation: the Comprehensive Environmental Response, Compensation, and Liability
Act (42 U.S.C. 9601 et seq.); the Hazardous Materials Transportation Act (49 U.S.C.
5101 et seq.); and the Resource Conservation and Recovery Act (42 U.S.C. 6901 et
seq.)
"Excluded Taxes" means (a) taxes (other than any sales, use, gross receipts, or any
taxes in the nature of sales, use or gross receipts taxes) imposed on SCE that are
capital gains taxes, minimum or alternative minimum taxes, accumulated earnings
taxes, franchise taxes or taxes on or measured by gross or net income, capital or net
worth of SCE; and (b) personal property taxes to the extent the payment is addressed
in Section 3.3(b), and is not required to be reimbursed to SCE by Buyer.
"Facilities" has the meaning given in Section 2.2 and further described in Exhibit A.
Page 2 of 24
"Governmental Authority" means any federal, state, local or other governmental,
regulatory or administrative agency, commission, department, board, subdivision,
court, tribunal, or other governmental arbitrator, arbitral body or other authority, but
excluding Buyer.
"Hazardous Substances" means any hazardous or toxic material or waste, which is
or becomes regulated by Environmental Requirement. Without limiting the generality
of the foregoing, Hazardous Substances includes any material or substance: (a) now
or hereafter defined as a "hazardous substance, " "hazardous waste," "hazardous
material," " extremely hazardous waste," " restricted hazardous waste" or "toxic
substance" or words of similar import under any applicable Environmental
Requirements; or (b) which is toxic, explosive, corrosive, flammable, infectious,
radioactive, carcinogenic, mutagenic or otherwise hazardous, and is now or hereafter
regulated as Hazardous Substance by the United States, the State of California, any
local governmental authority or any political subdivision thereof, or which cause or are
listed by the State of California as being known to the State of California to cause,
cancer or reproductive toxicity; or (c) the presence of which poses or threatens to
pose a hazard to the health or safety of persons or the environment; or (d) which
contains gasoline, diesel fuel or other petroleum hydrocarbons; or (e) which contains
lead-based paint or other lead contamination, polychlorinated biphenyls ("PCBs"), or
asbestos or asbestos -containing materials or urea formaldehyde foam insulation; or (f)
which contains radon gas; or (g) fuel or chemical storage tanks, energized electrical
conductors or equipment, or natural gas transmission or distribution pipelines; and (h)
other potentially hazardous substances, materials, products or conditions.
"Inventory, Planning and Inspection Activities" means the activities referenced in
Section 6.2(a) and set forth in Exhibit C to be performed by Buyer and SCE during
the Inventory, Planning and Inspection Period.
"Inventory, Planning and Inspection Period" has the meaning set forth in
Section 6.2(a). "
"Land" means the real property on which the Facilities are located, together with any
other real property that is encumbered by Land Rights.
"Land Rights" means the easements, leases, permits, franchise agreements or other
agreements that grant SCE the right to locate the Facilities on the Land and/or permit
access to the Facilities by SCE.
"Local Service Planning Office" means SCE's local service planning office located
at 24487 Prielipp Rd. Wildomar, CA 92595.
"Phase" means the Five (5) periods of Five (5) months each, during which the Parties
will undertake certain activities as set forth in this Agreement with regard to the
Facilities identified in each such Phase in Exhibit C. The Parties may mutually agree
at any time to change the Phase Commencement Date and/or the Phase Closing Date
for any or all Phases.
Page 3 of 24
"Phase Commencement Date" means the first day of each Phase as set forth in
Exhibit C.
"Phase Completion" means the completion of all activities for each Phase as set
forth in Sections 6.2 and 6_4 of this Agreement.
"Phase Closing Date" means the last day of each Phase as set forth in Exhibit C on
which the closing of the purchase and sale of the Facilities in such Phase shall occur.
"Potential Environmental Hazards" means electric fields, magnetic fields,
electromagnetic fields, electromagnetic radiation, power frequency fields, and
extremely low frequency fields, however designated, and whether emitted by electric
transmission lines, other distribution equipment or otherwise.
"Purchase Price" has the meaning given in Section 3.1.
"Reconfigured Facilities" means any additional facilities the Parties identify during
the Inventory, Planning and Inspection Period of any Phase which serve purposes in
addition to street lighting, which the Parties agree that SCE will reconfigure to remove
such other (non -street light) uses, and which will be purchased by Buyer from SCE in
the final Phase. Buyer shall coordinate all activities relating to Reconfigured Facilities
with SCE's Local Service Planning Office.
"SCE Parties" means SCE, its affiliates, and each of their respective past, present
and future officers, directors, partners, employees, agents, representatives,
shareholders, attorneys, affiliates, parent and subsidiary corporations, divisions,
insurance carriers, heirs, legal representatives, beneficiaries, executors,
administrators, predecessors, transferees, successors and assigns.
"Severance Activities" means the activities referenced in Section 6.2(a) and set forth
in Exhibit C to be performed by SCE and Buyer during each Phase (after the
applicable Inventory, Planning and Inspection Period expires) with respect to the
Facilities to be transferred from SCE to Buyer in such Phase.
"Severance Costs" has the meaning in Section 3.2.
"Tax Claim" has the meaning given in Section 3.3(e).
"Taxes" mean all federal, state, local or foreign income, ad valorem, gross receipts,
license, payroll, employment, excise, stamp, occupation, premium, windfall profits,
environmental, customs duties, capital stock, franchise, profits, withholding, social
security (or similar), unemployment, disability, real property including assessments,
special assessments, special district assessments, escape assessments, benefit
assessments and maintenance assessments, fees or other charges or surcharges of
any nature based on the use or ownership of real property, personal property, sales,
use, documentary transfer, registration, value added, alternative and add-on minimum,
estimated taxes, and all other taxes of any kind whatsoever, including all interest,
Page 4 of 24
penalties, fines and additions thereto, whether disputed or not, including all items for
which liability arises as a transferee or successor -in -interest.
2. PURCHASE AND SALES OF FACILITIES.
2.1 Purchase and Sale. Subject to the terms and conditions of this Agreement, SCE
agrees to sell, convey, assign, transfer and deliver to Buyer, and Buyer agrees to
purchase and acquire from SCE, all of SCE's right, title and interest in the
Facilities.
2.2 Description of Facilities. The "Facilities" consist of Seven Thousand Three
Hundred Fifty Four (7,354) electric streetlight facilities owned by SCE and located
within the Buyer's service territory. A detailed description and listing of the
Facilities to be purchased and sold is provided Exhibit A. The Parties believe that
Exhibit A contains a reasonably accurate inventory and map of the LS -1 streetlight
facilities owned by SCE within the Buyer's service territory that are considered for
sale.
3. PURCHASE PRICE AND OTHER COSTS.
3.1 Purchase Price. Subject to adjustment as provided in this Section 3.1, the total
purchase price for all Facilities described in Exhibit A ("Purchase Price") is Five
Million, Five Hundred Twenty Nine Thousand, Two Hundred Eleven Dollars
($5,529,211).
(a) The Parties shall mutually agree on the Purchase Price, Severance Costs
and any additional costs for any Reconfigured Facilities transferred to Buyer in the
final Phase in accordance with Section 6.2(b).
(b) If, within thirty (30) days after the Phase Closing Date for the final Phase,
the Parties determine that the number of Facilities that have been transferred to
Buyer pursuant to this Agreement does not equal 7,354 then, within sixty (60) days
after the Phase Closing Date for the final Phase, the Parties will amend the Bill of
Sale for the final Phase to increase or decrease the Purchase Price, as
appropriate, using the dollar amount of SCE's average price for each type of
streetlight facility in the Buyer's municipality (concrete poles will be valued at
SCE's average price for concrete poles, steel poles will be valued at SCE's
average price for steel poles, wood poles will be valued at SCE's average price for
wood poles, and fiberglass poles will be valued at SCE's average price for
fiberglass poles).
3.2 Severance Costs. In addition to the Purchase Price, Buyer shall pay to SCE,
SCE's good faith estimate of the cost of SCE's Severance Activities with respect to
the Facilities, which the parties agree is equal to a total amount of $220,620
("Severance Costs"). Buyer shall pay the Severance Costs in nine (9) equal
installments, as invoiced by SCE in each Phase.
Page 5 of 24
3.3 Taxes.
(a) Except for any Excluded Taxes for which Buyer will have no liability, Buyer
shall pay all Taxes arising in connection with the sale and transfer of the Facilities,
this Agreement or the transactions contemplated herein, or the receipt of the
Purchase Price or other amounts hereunder, which Taxes are levied or imposed
on or with respect to SCE, Buyer or all or any part of the Facilities or any use
thereof on or after the applicable Phase Closing Date.
(b) State and local personal property Taxes relating to the Facilities for the tax
year (ending June 30) will be prorated between Buyer and SCE on the following
basis: SCE is to be responsible for all such Taxes for the period up to the Phase
Closing Date for such Facilities; and Buyer is responsible for all such Taxes for the
period on and after the Phase Closing Date for such Facilities. All Taxes assessed
on an annual basis will be prorated on the assumption that an equal amount of
Taxes applies to each day of the year, regardless of how many payments are billed
or made, except that Buyer will bear all supplemental or other state and local
personal property Taxes which arise out of change in ownership of the Facilities.
In addition, Buyer acknowledges that the Facilities are assessed by the California
State Board of Equalization as of January 1 of each year, and, if the Phase Closing
Date occurs between January 1 and June 30, SCE must pay personal property
taxes arising out of the ownership of the Facilities for the subsequent fiscal year. If
the Phase Closing Date occurs between January 1 and June 30, Buyer will deposit
with SCE the full amount to pay personal property taxes for the tax year beginning
on July 1, in addition to the prorated amount of personal property taxes for the
current tax year (ending June 30), and SCE will pay the personal property taxes for
these tax years before they become delinquent; provided however, SCE may pay
such taxes in installments as permitted by law. If the personal property tax
amounts owing for the tax year beginning on July 1 are not available as of the
Phase Closing Date, then the amount due from Buyer to SCE for such tax year will
be estimated on the basis of the prior year's personal property taxes and such
amount will be subject to adjustment after the Phase Closing Date. If the Phase
Closing Date occurs between July 1 and December 31, Buyer will deposit with
SCE the prorated amount of personal property taxes for the tax year in which the
Phase Closing Date occurs and SCE will pay the personal property taxes for such
tax year before they become delinquent; provided however, SCE may pay such
taxes in installments as permitted by law.
(c) SCE will be entitled to any refunds or credits of Taxes relating to the
Facilities that are allocable to the period prior to the Phase Closing Date. Buyer
will promptly notify and forward to SCE the amounts of any such refunds or credits
to SCE within five (5) Business Days after receipt thereof. Buyer will be entitled to
any refund or credit of Taxes relating to the Facilities that are allocable to the
period on and after the Phase Closing Date. SCE agrees to reasonably cooperate
with Buyer's efforts to obtain such refund or credit.
Page 6 of 24
(d) After each Phase Closing Date, Buyer will notify SCE in writing, within five
(5) Business Days after Buyer's receipt of any correspondence, notice or other
communication from a taxing authority or any representative thereof, of any
pending or threatened tax audit, or any pending or threatened judicial or
administrative proceeding that involves Taxes relating to the Facilitates for the
period prior to the Phase Closing Date, and furnish SCE with copies of all
correspondence received from any taxing authority in connection with any audit or
information request with respect to any such Taxes relating to the Facilities for the
period prior to the Phase Closing Date.
(e) Notwithstanding any provision of this Agreement to the contrary, with
respect to any claim for refund, audit, examination, notice of deficiency or
assessment or any judicial or administrative proceeding that involves Taxes
relating to the Facilities for the period either entirely prior to the Phase Closing
Date or both prior to and after the Phase Closing Date (collectively, "Tax Claim"),
the Parties will reasonably cooperate with each other in contesting any Tax Claim,
including making available original books, records, documents and information for
inspection, copying and, if necessary, introduction as evidence to any such Tax
Claim contest and making employees available on a mutually convenient basis to
provide additional information or explanation of any material provided hereunder
with respect to such Tax Claim or to testify at proceedings relating to such Tax
Claim. SCE will control all proceedings taken in connection with any Tax Claim
that pertains entirely to the period prior to the Phase Closing Date, and SCE and
Buyer will jointly control all proceedings taken in connection with any Tax Claim
pertaining to the period both prior to and after the Phase Closing Date. Buyer has
no right to settle or otherwise compromise any Tax Claim which pertains entirely to
the period prior to the Phase Closing Date; and neither Party has the right to settle
or otherwise compromise any Tax Claim which pertains to the periods both prior to
and after the Phase Closing Date without the other Party's prior written consent.
(f) The obligations of the Parties pursuant to this Section 3.3 shall survive the
termination of this Agreement.
4. CONDITIONS PRECEDENT
4.1 Conditions to Buyer's Obligations. Buyer's obligation under this Agreement to
purchase the Facilities is subject to the fulfillment or waiver of each of the following
conditions precedent:
(a) SCE shall have performed or complied in all material respects with all
covenants, agreements and conditions contained in this Agreement to be
performed or complied with by SCE at or prior to the Commencement Date and
each Phase Closing Date.
Page 7 of 24
(b) The City Council shall have identified and approved a structured financing
plan to pay the Purchase Price and Severance Costs. The terms of a feasible
financing shall be determined solely by the City Council.
(c) No suit, action or other proceeding shall be pending before any court or
Governmental Authority which seeks to restrain or prohibit any of the transactions
contemplated by this Agreement or to obtain material damages or other material
relief in connection with this Agreement or the transactions contemplated hereby.
4.2 Conditions to SCE's Obligations SCE's obligation under this Agreement to sell
the Facilities to Buyer is subject to the fulfillment or waiver of each of the following
conditions precedent:
(a) Buyer shall have performed or complied in all material respects with all
covenants, agreements and conditions contained in this Agreement to be
performed by Buyer at or prior to the Commencement and each Phase Closing.
(b) No suit, action or other proceeding shall be pending before any court or
Governmental Authority which seeks to restrain or prohibit any of the transactions
contemplated by this Agreement or to obtain material damages or other material
relief in connection with this Agreement or the transactions contemplated hereby.
(c) Buyer shall have notified SCE that Buyer has identified and approved a
structure financing plan to pay the Purchase Price and Severance Costs.
4.3 CPUC Approval. The obligation of each Party to consummate the purchase and
the sale of the Facilities is conditioned upon obtaining CPUC Approval. SCE
agrees to make reasonable efforts to draft and file an application seeking CPUC
approval within ninety (90) days following the Effective Date of this Agreement.
Buyer agrees to cooperate with SCE's efforts to obtain CPUC Approval, including
by promptly reviewing and commenting on the application for CPUC Approval.
Buyer acknowledges and agrees that SCE makes no representation or warranty
with respect to the likelihood of obtaining CPUC Approval, and Buyer hereby
waives all Claims against SCE that may arise as a result of the need for CPUC
Approval or SCE's failure to obtain CPUC Approval.
4.4 Satisfaction or Waiver of Conditions Precedent. Buyer may waive in writing
any of the conditions precedent set forth in Section 4.1, and SCE may waive in
writing any of the conditions precedent set forth in Section 4.2. Neither Party shall
have the right to waive the condition precedent set forth in Section 4.3. Subject to
the foregoing, in the event that any of the conditions precedent set forth in Section
4.1 or Section 4.2 have not been satisfied or waived on or before the
Commencement Date or any Phase Closing Date (as the same may be extended),
then the Party whose obligations are subject to such condition precedent shall
have the right to rescind this Agreement ab initio upon written notice to the other
Party, and SCE and Buyer shall thereupon return to the other Party all
Page 8 of 24
performances received from the other Party (except for the Severance Costs
actually paid), and each Party shall be released from all other obligations under
this Agreement, except those which expressly survive termination.
5. CONDITION OF FACILITIES AND LAND RIGHTS
5.1 Compliance with Applicable Requirements and Governmental Approvals.
Except for CPUC Approval, Buyer is solely responsible for complying, at Buyer's
sole expense, with all Applicable Requirements and obtaining all authorizations,
consents, licenses, permits and approvals of Governmental Authorities and third
persons in connection with the consummation of the transactions contemplated by
this Agreement and with Buyer's operation of the Facilities, whether as result of the
PCB content or otherwise. Without limiting the foregoing, Buyer is responsible for
any costs of complying with the California Environmental Quality Act ("CEQA"), if
and to the extent applicable to the sale and transfer of the Facilities, and satisfying,
at Buyer's sole expense, any and all mitigation measures under CEQA that may
apply to Buyer's acquisition or operation of the Facilities. Buyer shall promptly
notify SCE of any and all mitigation measures that may affect SCE. If SCE
determines in good faith that any such mitigation measures may adversely affect
SCE, SCE shall have the right without liability to Buyer to terminate this Agreement
upon written notice to Buyer. In the event of such termination, SCE and Buyer
shall each be released from all obligations under this Agreement, except those that
expressly survive termination. Buyer's obligations under this Section 5.1 shall
survive the termination of this Agreement.
5.2 Disclosure Regarding Hazardous Substances. SCE hereby discloses to Buyer
that Potential Environmental Hazards and Hazardous Substances, including PCBs,
may be present at, in, on, under, about, contained in, or incorporated in the
Facilities. Buyer represents that it is purchasing the Facilities for Buyer's own use,
and not for resale (provided that Buyer contemplates that Buyer may transfer title
to the Facilities in connection with financing and/or refinancing of the Facilities). If
Buyer sells the Facilities, or any part thereof, it shall disclose, in writing, to all
potential Buyers, prior to the sale, that Potential Environmental Hazards and
Hazardous Substances, including PCBs, may be present at, in, on, under, about,
contained in, or incorporated in the Facilities, or portions thereof. Further, in the
event the Facilities (or any portion thereof) are sold, conveyed or transferred in any
manner to a person other than SCE, Buyer shall incorporate in the agreement
effectuating such transfer, language substantially in the same form as this
paragraph. Buyer's obligations under this Section 5.2 shall survive the termination
of this Agreement. Notwithstanding anything to the contrary set forth in this
Agreement, SCE approval shall not be required for any conveyance of the
Facilities, whether or not such conveyance is made in connection with a financing
or refinancing of the Facilities or any part thereof.
SCE further discloses the following PROPOSITION 65 WARNING: The Safe
Drinking Water and Toxic Enforcement Act of 1986, commonly referred to as
Page 9 of 24
Proposition 65, requires the governor to publish a list of chemicals known to the
State of California to cause cancer and birth defects or other reproductive harm. It
also requires California businesses to warn the public of potential exposures to
these chemicals that result from their operations. Some of the facilities to be
transferred include wooden poles that have been treated with chemical
preservatives. These chemicals include pentachlorophenol, which is known to the
State of California to cause cancer, and petroleum products such as diesel fuel,
which contains chemicals including toluene and benzene that are known to the
State of California to cause cancer and birth defects or other reproductive harm.
Buyer specifically acknowledges these warning and disclosure and understands
that it is responsible for ensuring appropriate personal protective equipment is
used by Buyer's employees, agents or contractors coming into contact with
wooden poles.
5.3 Disclaimers Regarding the Facilities and the Land. BUYER
ACKNOWLEDGES THAT IT IS RELYING UPON ITS OWN INDEPENDENT
INVESTIGATION IN DECIDING TO PURCHASE THE FACILITIES. BUYER
EXPRESSLY DISCLAIMS RELIANCE ON ANY REPRESENTATIONS,
WARRANTIES OR GUARANTIES, EITHER EXPRESS OR IMPLIED, BY SCE,
ITS OFFICERS, DIRECTORS, COUNSEL, REPRESENTATIVES OR AGENTS.
WITHOUT LIMITING THE GENERALITY OF THE FOREGOING, SCE
EXPRESSLY DISCLAIMS ANY REPRESENTATIONS OR WARRANTIES OF
ANY KIND OR NATURE, EXPRESS OR IMPLIED, AS TO THE CONDITION,
VALUE OR QUALITY OF THE FACILITIES, THE PROSPECTS (FINANCIAL AND
OTHERWISE) OF THE FACILITIES, THE QUALITY OF WORKMANSHIP OF THE
FACILITIES, OR THE ABSENCE OF ANY DEFECTS THEREIN, WHETHER
LATENT OR PATENT. SCE FURTHER SPECIFICALLY DISCLAIMS ANY
REPRESENTATION OR WARRANTY REGARDING POTENTIAL
ENVIRONMENTAL HAZARDS, THE PRESENCE OF HAZARDOUS
SUBSTANCES, COMPLIANCE OF THE FACILITIES OR THE LAND WHERE
THE FACILITIES ARE LOCATED WITH ENVIRONMENTAL REQUIREMENTS,
OR LIABILITY OR POTENTIAL LIABILITY ARISING UNDER ENVIRONMENTAL
REQUIREMENTS. NO SCHEDULE OR EXHIBIT TO THIS AGREEMENT, NOR
ANY OTHER MATERIAL OR INFORMATION PROVIDED BY OR
COMMUNICATIONS MADE BY SCE, WILL CAUSE OR CREATE ANY
REPRESENTATION OR WARRANTY, EXPRESS OR IMPLIED. WITHOUT
LIMITING THE GENERALITY OF THE FOREGOING, SCE EXPRESSLY
DISCLAIMS: (A) ANY IMPLIED OR EXPRESS WARRANTY OF
MERCHANTABILITY; (B) ANY IMPLIED OR EXPRESS WARRANTY OF
FITNESS FOR A PARTICULAR PURPOSE; AND (C) ANY IMPLIED OR
EXPRESS WARRANTY OF CONFORMITY TO MODELS OR MATERIALS.
5.4 "AS IS" SALE. THE FACILITIES ARE BEING TRANSFERRED "AS IS, WHERE
IS, AND WITH ALL FAULTS" IN THEIR EXISTING CONDITION, WITHOUT ANY
REPRESENTATIONS OR WARRANTIES OF ANY KIND BY SCE, EXPRESS,
IMPLIED OR STATUTORY, AND WITHOUT RECOURSE AGAINST SCE.
Page 10 of 24
5.5 Specific Disclaimer Regarding Land Rights. BUYER SPECIFICALLY
ACKNOWLEDGES AND AGREES THAT SCE IS NOT ASSIGNING OR
OTHERWISE TRANSFERRING ITS RIGHT, TITLE AND INTEREST IN AND TO
ANY LAND RIGHTS (OR ANY CLAIM, RIGHT OR BENEFIT ARISING UNDER
OR RESULTING FROM SUCH LAND RIGHTS) IN CONNECTION WITH ITS
SALE OF THE FACILITIES TO BUYER, AND BUYER ASSUMES ANY AND ALL
RISKS AND LIABILITIES IN CONNECTION WITH THE ABSENCE OF
ADEQUATE OR APPROPRIATE LAND RIGHTS.
5.6 Maintenance of Facilities Pending Commencement. From the Effective Date
until the Phase Closing Date, SCE will, at its expense, operate and maintain the
Facilities in accordance with SCE's rate "Schedule LS -1 LIGHTING - STREET
AND HIGHWAY - UNMETERED SERVICE COMPANY-OWNED SYSTEM," and
consistent with SCE's custom and past practices.
5.7 New Facilities. Until the Commencement Date, SCE may continue to install new
streetlights in the City of Temecula in accordance with SCE's standard practices
and tariffs and CPUC rules and regulations.
6. COMMENCEMENT AND POST -COMMENCEMENT ACTIVITIES.
6.1 Commencement Date. The "Commencement Date" shall be the date that is
sixty (60) days after the CPUC Approval Date or after the approval of a financing
plan by the City Council, whichever occurs later. The application seeking CPUC
Approval will request such approval within six months of the date the application is
filed. SCE makes no representations as to when or in what manner the CPUC will
act on the application.
6.2 The Phases. The first Phase shall commence on the Commencement Date
("Commencement"), and each successive Phase shall follow consecutively
thereafter or on such earlier date as mutually agreed by the Parties as to the
Facilities identified for each Phase. The Parties shall take the following actions
during each Phase for the Facilities to be transferred to Buyer in such Phase:
(a) For a period not to exceed four (4) months following the commencement of
each Phase (each, an "Inventory, Planning and Inspection Period"), the
Parties will perform their respective Inventory, Planning and Inspection
Activities set forth in Exhibit C, including identifying any Reconfigured
Facilities. For each Phase, SCE's Local Service Planning office shall provide
written notice to Buyer before the expiration of the Inventory, Planning and
Inspection Period identifying any potential Reconfigured Facilities and stating
the work necessary to reconfigure such facilities for sale to Buyer and the
estimated time and cost to complete the work ("Reconfigured Facilities Notice").
Page 11 of 24
(b) For a period of ten (10) Business Days following Buyer's receipt of the
Reconfigured Facilities Notice, Buyer shall have the right to accept or reject the
Reconfigured Facilities described in the Reconfigured Facilities Notice, which
acceptance or rejection shall be evidenced by a written notice delivered to
SCE's Local Service Planning Office.
(c) At any time prior to the applicable Phase Closing Date, each Party shall
perform and complete its respective Severance Activities for all Facilities in the
applicable Phase, excepting only the Reconfigured Facilities identified in the
Reconfigured Facilities Notice for that Phase, which Reconfigured Facilities
shall be added to the final Phase. Prior to or during the final Phase, each Party
shall perform and complete its respective Severance Activities for any
Reconfigured Facilities.
(d) Not later than thirty (30) days prior to each Phase Closing Date, SCE shall
deliver to Buyer an original Bill of Sale duly executed by SCE. The Parties
agree that delivery of the Bill of Sale shall be effective upon the earlier of (i)
delivery to Buyer by hand of an original Bill of Sale or (ii) Buyer's receipt of a
facsimile or other electronic transmission of the Bill of Sale. If delivery is made
by facsimile or other electronic transmission, SCE shall concurrently send the
original Bill of Sale to Buyer by registered or certified mail or overnight courier.
(e) At any time prior to any Phase Closing Date, Buyer may elect at its sole and
absolute discretion to remove any of the Facilities (except for Reconfigured
Facilities) from any Phase and deduct on a pro rata basis the value of such
Facilities from the Purchase Price.
(f)
(g)
By each Phase Closing Date, Buyer shall pay to SCE in U.S. dollars the
Purchase Price, Severance Costs, and the Taxes (but not Excluded Taxes) for
the Facilities to be transferred to Buyer in such Phase.
After completion of the final Phase, SCE's Local Service Planning Office will
invoice Buyer separately for any Reconfigured Facilities.
6.3 Assumption of Liabilities. On each Phase Closing Date, Buyer will assume all
obligations and liabilities of any kind or nature whatsoever related to, arising from,
or associated with ownership or possession of the Facilities transferred to Buyer in
such Phase.
6.4 Post -Phase Activities.
(a) As soon as practicable after each Phase Closing Date, but effective as of each
such Phase Closing Date, SCE will change the charge for electricity furnished
to the Facilities transferred to Buyer in such Phase from the Streetlight Rate
Schedule LS -1 to the Streetlight Rate Schedule "LS -2 LIGHTING - STREET
AND HIGHWAY CUSTOMER -OWNED INSTALLATION - UNMETERED
Page 12 of 24
SERVICE" Multiple Service — Rate B and provide written notice to Buyer of
such change ("Notice of Rate Change").
(b) Within ninety (90) days after each Phase Closing Date, SCE shall provide an
updated map and inventory of the Facilities transferred pursuant to such Phase
to Buyer.
6.5 Prohibition on Connecting Non -Conforming Load. Buyer acknowledges and
agrees that Buyer's purchase of the Facilities does not entitle Buyer to connect
non -conforming load to the Facilities or supporting circuits beyond SCE's initial
point of connection. If Buyer wishes to connect such non -conforming load, Buyer
agrees to comply with SCE's applicable filed tariffs.
7. RELEASE.
7.1 Release. Buyer, for itself, and for any future owners of all or a part of the
Facilities, and each of their respective predecessors, successors, assigns,
licensees, officers, directors, employees, agents, partners, shareholders,
transferees, parent and subsidiary corporations, legal representatives, heirs,
beneficiaries, executors and administrators hereby fully and forever releases,
discharges and covenants not to sue the SCE Parties of, from or for any and all
losses (including diminution in the value of the Land) and all other costs, claims,
demands, actions, suits, orders, causes of action, obligations, controversies, debts,
expenses, accounts, damages (including consequential or direct damages),
judgments and liabilities of whatever kind or nature (including fines and civil
penalties), and by whomsoever asserted, in law, equity or otherwise, whether
known or unknown, (each a "Claim" and, collectively, "Claims") arising from or in
any way connected with the Facilities, including without limitation any Claims
relating to SCE's maintenance of the Facilities prior to each Phase Closing Date,
Claims relating to Potential Environmental Hazards, and Claims relating to the
presence of PCBs or any other Hazardous Substances in the Facilities, and/or in,
on or about the Land.
7.2 Waiver of Civil Code § 1542. With respect to the matters being released in
Paragraph 7, and as to those matters only, Buyer does knowingly, after having first
obtained the advice of its attorneys, waive all of the provisions of California Civil
Code § 1542 ("Section 1542"). Section 1542 reads as follows:
"A general release does not extend to claims which the creditor does not
know or suspect to exist in his or her favor at the time of executing the
release, which if known by him or her must have materially affected his or
her settlement with the debtor."
Buyer acknowledges and agrees that: (a) the releases set forth in Paragraph 7 are
intended to extend to and extinguish all claims, causes of action, etc. that are
encompassed within the terms of the releases, including those that are not presently
known to or suspected by Buyer and (b) it may hereafter discover facts in addition to or
Page 13 of 24
different from those which it now believes concerning the subject matter of this
Agreement, and that notwithstanding any such new or different facts, the releases
contained herein will remain effective. Buyer further acknowledges and agrees that the
foregoing waiver of Section 1542 is an essential and material term of this Agreement,
without which said consideration would not have been given. Buyer has been advised by
its legal counsel regarding this release and waiver and understands and acknowledges
the significance and consequences of this release and waiver of Section 1542.
8. INDEMNITY. Buyer shall, at its sole cost and expense, indemnify, protect, defend
and hold the SCE Parties harmless, to the fullest extent permitted by law, from and
against any and all Claims (including the payments of damages, both actual and
consequential, the payment of penalties and fines, the payment of the actual fees and
expenses of experts, attorneys and others, and the payment of the cost of environmental
investigations, monitoring, containment, abatement, removal, repair, cleanup, restoration,
remedial work and other "response costs" under CERCLA or any other Environmental
Requirements) arising from or in any way connected with: (a) any activities or failures to
act in connection with this Agreement by Buyer, its employees, agents, or contractors; or
(b) the ownership, possession, use or operation of the Facilities transferred to Buyer from
and after the Phase Closing Date applicable to such Facilities; or (c) Potential
Environmental Hazards relating to the Facilities or the presence, disposal, dumping,
escape, seepage, leakage, spillage, discharge, emission, pumping, emptying, injecting,
leaching, pouring, release or threatened release of PCBs or any other Hazardous
Substances in connection with the Facilities, to the extent such Hazardous Substances
were present or affecting the Facilities and/or in, on, or about the Land as of the
applicable Phase Closing Date; or (d) the failure of the Facilities to comply with any
Applicable Requirements; or (e) Buyer's breach of any of its obligations under this
Agreement. If any action or proceeding is brought against any one or more SCE Parties
for any Claim against which Buyer is obligated to indemnify or provide a defense
hereunder, Buyer, upon written notice from SCE, shall defend the SCE Parties. Buyer's
obligation to defend includes the obligation to defend claims and participate in
administrative proceedings, even if they are false or fraudulent. The indemnity, defense
and other obligations of Buyer in this Section 8 shall survive the termination of this
Agreement.
9. MISCELLANEOUS.
9.1 Time of Essence. Time is of the essence of this Agreement and each and every
provision hereof.
9.2 Force Majeure. Except for the payment of money when due, performance by
either Party hereunder shall not be deemed to be in default, or considered to be a
default, where delays or defaults are due to force majeure events beyond the
control of such Party, including, without limitation, war, insurrection, strikes,
lockouts, riots, floods, earthquakes, fires, casualties, acts of God, acts of the public
enemy, epidemics, quarantine restrictions, government imposed moratorium
legislation, actions or failures to act by any regulatory authority with jurisdiction
over SCE (including the CPUC), freight embargoes, lack of transportation,
Page 14 of 24
weather -caused delays, inability to secure necessary labor, materials or tools,
delays of any contractor, subcontractor or supplier, that are not attributable to the
fault of the Party claiming an extension of time. An extension of time for any such
force majeure cause shall be for the period of the enforced delay and shall
commence to run from the date of occurrence of the delay; provided, however, that
the Party claiming the existence of the delay first provides the other party with
written notice of the occurrence of the delay, within ten (10) days of the
commencement of such occurrence of a force majeure event and, thereafter, takes
prompt and reasonable action within its control to remedy such force majeure
event.
9.3 Further Assurances. Each Party hereto agrees to execute and deliver to the
other Party such further documents or instruments as may be necessary or
appropriate in order to carry out the intentions of the Parties as contained in this
Agreement.
9.4 Binding Effect; Assignment. This Agreement shall be binding upon, and shall
inure to the benefit of, the heirs, successors and assigns of the Parties hereto.
Notwithstanding the foregoing, Buyer shall have no right to assign this Agreement
or any of its rights or obligations under this Agreement.
9.5 Severability. If any provision of this Agreement shall be unenforceable or invalid,
the same shall not affect the remaining provisions of this Agreement and the
provisions of this Agreement are intended to be and shall be severable.
9.6 Survival. The covenants, agreements, obligations, indemnities and releases
contained in Sections 3.3, 5, 6.3, 6.4, 6.5, 7 and 8 of this Agreement shall survive
the termination of this Agreement.
9.7 Governing Laws. This Agreement shall be governed by, and construed and
enforced in accordance with, the laws of the State of California without reference to
its conflicts of laws provisions.
9.8 Counterparts. This Agreement may be executed in counterparts, each of which
shall be deemed an original, but all of which together shall constitute one and the
same instrument.
9.9 Notices. Any notice or other communication required or permitted under this
Agreement shall be in writing and shall be either personally delivered or
transmitted by registered or certified mail, return receipt requested, postage
prepaid, or by a nationally recognized overnight courier, such as FedEx or Airborne
Express, addressed to the Parties as follows:
Page 15 of 24
If to SCE:
If to Buyer:
Manager of Streetlights
Attention: John King
Southern California
Edison
6042 A Irwindale Ave, Irwindale CA 91702
City Manager
City of Temecula
41000 Main Street
Temecula, CA 92590
The date of any notice or communication shall be deemed to be the date of receipt
if delivered personally, or the date of the receipt or refusal of delivery if transmitted
by mail or overnight courier. Any Party may change its address for notice by giving
notice to the other Party in accordance with this Section 9.9.
9.10 Limitation on Liability. Buyer expressly agrees that the obligations and liabilities
of SCE under this Agreement and any document referenced herein shall not
constitute personal obligations of the officers, directors, employees, agents,
affiliates, members, representatives, stockholders or other principals or
representatives of SCE. SCE expressly agrees that the obligations and liabilities
of Buyer under this Agreement and any document referenced herein shall not
constitute personal obligations of the officers, directors, employees, agents,
affiliates, members, representatives, stockholders or other principals or
representatives of Buyer. The limitations contained in this Section 9.10 shall
survive the termination of this Agreement.
9.11 Exhibits. The following Exhibits are attached hereto and incorporated by
reference into this Agreement.
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
Description of the Facilities
Form of Bill of Sale
Planning, Inspection and Severance Activities
Communications Equipment
Point of Demarcation Diagrams
9.12 Dispute Resolution. In the event any dispute arises concerning the enforcement
and/or interpretation of this Agreement, the Parties agree to attempt initially to
settle such claims or disputes in good faith between themselves. Said obligation to
discuss settlement of such claims or disputes shall be initiated by written notice of
such claim or dispute. Should the Parties not settle such claims or disputes within
thirty (30) days of the date of mailing of such notice or within such additional time
period to which the Parties agree in writing (the "Negotiation Period"), the Parties
may mutually agree to submit any such claim or dispute to mediation. In such
case, the Parties will select an independent mediator within thirty (30) days of the
expiration of the Negotiation Period (the "Selection Period"), either by mutual
Page 16 of 24
agreement or, in the absence of agreement on a mediator, by requesting during
the Selection Period that the American Arbitration Association in Los Angeles,
California appoint a mediator. The mediation shall be commenced within thirty (30)
days of the selection of a mediator by the Parties or the American Arbitration
Association. Except as provided herein or by written agreement of the Parties, the
mediation shall be conducted in Los Angeles pursuant to the rules of the American
Arbitration Association. If the Parties are unable to settle the dispute through
discussions or in mediation, each Party shall have the right to pursue all of its
remedies at law or in equity. The covenants of Buyer and SCE contained in this
Section 9.12 shall survive the termination of this Agreement.
9.13 Communications Equipment. Buyer acknowledges that the Facilities have
certain SCE -owned and operated radio equipment attached to them as identified in
Exhibit D ("Communications Equipment"). Concurrently with each Phase
Closing Date, Buyer shall grant to SCE a cost-free license to leave in place,
operate, maintain, replace and remove any Communications Equipment attached
to Facilities included in such Phase pursuant to a Pole Attachment License
Agreement.
9.14 Interpretation. The language in all parts of this Agreement shall be construed
according to its normal and usual meaning and not strictly for or against either SCE
or Buyer. The headings of the paragraphs of this Agreement are inserted solely for
convenience of reference and are not a part of and are not intended to govern, limit
or aid in the construction of any terms or provisions hereof. The words "include,"
"includes," and "including" shall be deemed to be followed by the phrase "without
limitation."
9.15 Authority. Each Party represents and warrants that the execution, delivery and
performance of this Agreement has been duly authorized by such Party and each
person signing this Agreement on its behalf is duly and validly authorized to do so.
9.16 Prior Agreements. This Agreement and the exhibits hereto contain the entire
agreement and understating of the Parties relating to the subject matter hereto and
shall supersede any prior written or oral agreements or communications between
the Parties pertaining to such subject matter.
IN WITNESS WHEREOF, the Parties hereto have caused this agreement to be duly
executed as of the date and year first written above.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
Page 17 of 24
ATTEST:
Randi Johl - City Clerk
APPROVED AS TO FORM:
Peter M. Thorson - City Attorney
SCE:
SOUTHERN CALIFORNIA EDISON,
a California corporation
By:
Paul Grigaux
Its: Sr. Vice President of Transmission and
Distribution
BUYER:
CITY OF TEMECULA,
a California Municipal Corporation
By:
Aaron Adams
Its: City Manager
Exhibit A-1
Exhibit A
Description of Facilities
Exhibit A-2
Exhibit B
Form of Bill of Sale
BILL OF SALE
Pursuant to that certain Purchase And Sale Agreement, dated , 2017
("Agreement"), by and between Southern California Edison, a California corporation
("SCE"), and the City of , a Municipal Corporation ("Buyer"), effective as
of , 20 , SCE hereby sells, assigns, transfers and delivers to Buyer all
of SCE's right, title and interest in and to the property described in Attachment A
("Facilities"), attached hereto and hereby incorporated herein by this reference. All
capitalized terms not defined in this Bill of Sale shall have the meanings given them in
the Agreement.
THE FACILITIES ARE BEING TRANSFERRED "AS IS, WHERE IS, AND WITH ALL
FAULTS" IN THEIR EXISTING CONDITION, WITHOUT ANY REPRESENTATIONS
OR WARRANTIES OF ANY KIND BY SCE, EXPRESS, IMPLIED OR STATUTORY,
AND WITHOUT RECOURSE AGAINST SCE. WITHOUT LIMITING THE
GENERALITY OF THE FOREGOING, SCE EXPRESSLY DISCLAIMS ANY
REPRESENTATIONS OR WARRANTIES OF ANY KIND OR NATURE, EXPRESS OR
IMPLIED, AS TO THE CONDITION, VALUE OR QUALITY OF THE FACILITIES, THE
PROSPECTS (FINANCIAL AND OTHERWISE) OF THE FACILITIES, THE QUALITY
OF WORKMANSHIP OF THE FACILITIES, OR THE ABSENCE OF ANY DEFECTS
THEREIN, WHETHER LATENT OR PATENT. SCE FURTHER SPECIFICALLY
DISCLAIMS ANY REPRESENTATION OR WARRANTY REGARDING POTENTIAL
ENVIRONMENTAL HAZARDS, THE PRESENCE OF HAZARDOUS SUBSTANCES,
COMPLIANCE OF THE FACILITIES OR THE LAND WHERE THE FACILITIES ARE
LOCATED WITH ENVIRONMENTAL REQUIREMENTS, OR LIABILITY OR
POTENTIAL LIABILITY ARISING UNDER ENVIRONMENTAL REQUIREMENTS.
BUYER SPECIFICALLY ACKNOWLEDGES AND AGREES THAT SCE IS NOT
ASSIGNING OR OTHERWISE TRANSFERRING ITS RIGHT, TITLE AND INTEREST
IN AND TO ANY LAND RIGHTS (OR ANY CLAIM, RIGHT OR BENEFIT ARISING
UNDER OR RESULTING FROM SUCH LAND RIGHTS) IN CONNECTION WITH ITS
SALE OF THE FACILITIES TO BUYER, AND BUYER ASSUMES ANY AND ALL
RISKS AND LIABILITIES IN CONNECTION WITH THE ABSENCE OF ADEQUATE OR
APPROPRIATE LAND RIGHTS.
This Bill of Sale is executed pursuant to the authorization contained in the order of the
California Public Utilities Commission in its Decision No. , dated
, and is subject to all the terms and conditions of the Agreement,
including the provisions set forth above.
Exhibit B-1
The parties represent that they are duly authorized to execute this Bill of Sale.
SOUTHERN CALIFORNIA EDISON COMPANY,
a California corporation
By:
(Name of Business Unit VP)
(Title of VP)
Accepted and Agreed:
BUYER:
CITY OF TEMECULA,
a California Municipal Corporation
By:
Name:
Title:
Exhibit B-2
Exhibit C
Planning, Inspection and Severance Activities
Section
Reference
Activity
SCE Responsibility
City Responsibility
2.2
Provide Buyer with draft phase maps
X
6.2(a)
Field validation to identify applicable LS -1 Streetlights
X
6.2(a)
Identify/Confirm Points of demarcation (POD)
X
6.2(a)
Confirm every pole in the City has been accounted for
X
6.2(a)
Confirm actual phase maps and transition timelines
X
X
6.2(a)
Communicate with the Buyer any additional relocation/reconfiguration costs (assets and operational)
X
6.2(b)
Buyer accepts or refuses any additional relocation/reconfiguration costs (assets and operational)- please see above
X
6.2 (c)
Update the inventory (if applicable)
X
3.1(c)
Update the Purchase Price for the Final Phase (as applicable if pole count vanes by 5% or more)
X
6.2(a)
Provide revised maps and inventory list to Buyer (if applicable)
X
6.2(b)
Buyer signs off on updated inventory list (if applicable)
X
6.2(d)
Bill of Sale to Buyer for current Phase
X
6.2(a)
SCE Pole tag removal
X
6.2(a)
Buyer installs its pole tags
X
6.2(e)
Buyer payment
X
6.4(a)
Convert from LS -1 to LS -28 rate at completion of each Phase
X
6.4(b)
Provide updated LS -2 B maps and inventory list to Buyer
X
6.4(c)
Buyer confirms rate change has gone into effect
X
6.4(d)
Phase is complete
X
X
Exhibit D
Communications Equipment
Exhibit E
Point of Demarcation Diagrams
Street light system within
highlighted area can be
purchased by city.
Hand Hole or
Vau It/Pad/
BURD
UG Street Light to Street Light System
Elevation View
Point of Demarcation
Load Side of Insulink
Within Access Cover
Service
Street light composition
includes, but is not limited to
concrete, composite, fiberglass,
and steel.
4 Point of Demarcation Load Side of
Insulink Within Access Cover.
Hand Hole or Vault/
Pad/BURD
City to purchase street lights to point of demarcation as noted
on drawing. City is responsible for installing city numbering
system on street lights.
Designed by Rich Viveros
Staff Engineering
8/11/14
Street light system within
highlighted area can be
purchased by city.
Hand Hole
or Vault/
Pad/SURD
0
Service
UG Cascading Street Lighting
Elevation View
Point of Demarcation
Load Side of Insulink
Within Access Cover
Street Ligh
Hand Holes
Access
Covers
Hand Hole or
VaultlPad/BURD
Street Tight composition
includes, but is not limited to
concrete, composite, fiberglass,
and steel.
♦ Point of Demarcation
Load Side of Insulink
Within Access Cover
100`#8—M 70
City to purchase street lights to point of demarcation as noted
on drawing. City is responsible for installing city numbering
system on street lights.
Designed by Rich Viveros
Staff Engineering
8/11/14
Street light system within
highlighted area can be
purchased by city.
Hand Hole or
Vault/Pad/
BURD
UG Housing Tract Street Lighting
Elevation View
Point of Demarcation
Load Side of Insulink
Within Access Cover
Service
SCE Hand
Hole
Service
SCE Hand
Hole
Street light composition
includes, but is not limited to
concrete, composite, fiberglass,
and steel.
♦ Point of Demarcation
Load Side of Insulink
Within Access Cover
100'#8—M 70
Hand Hole or Vault/
Pad/BURD
City to purchase street lights to point of demarcation as noted
on drawing. City is responsible for installing city numbering
system on street lights.
'i
Designed by Rich Viveros
Staff Engineering
8/11/14
Attachment G-1: UG Duct/DB/CIC Street Lighting
Elevation View
Street light system within
highlighted area can be
purchased by city.
Point of Demarcation
Street light composition
includes, but is not limited to
wood, concrete, composite,
fiberglass, and steel.
Point of Demarcation Load Side of One-Bolt/Insulink.
Hand Hole or Vault/ Existing 1234567E
35' - 1970
Pad/BURD
9500 I-IPSV
100'#8—M70
City to purchase pole/riser/duct to point of demarcation as
noted on drawing. City is responsible for installing city
numbering system on street light.
Hand Hole or Vault/
Pad/SURD
Designed by Rich Viveros
Staff Engineering
8/11/14
Source
Duplex/AT
Point of
T Demarcation
Wood pole/
Marblelite/
Steel
Attachment B: OH Street Lighting System
Elevation View
Street light composition
includes, but is not limited to
Duplex/AT wood, concrete, composite,
fiberglass, and steel.
Street Tight system within
highlighted area can be
purchased by city.
*Point of Demarcation Load Side of One -Bolt/
Insulink. SCE to Land on Roller
Existing 1234567E
35' - 1970
Existing Steel 1234568E
28' — 1970
9500 HPSV
4 4 4
Existing 1234568E
35' — 1970
9500 HPSV
City to purchase pole and wire to point of demarcation as
noted on drawing. City is responsible for installing city
numbering system on street lights.
S = Steel
Designed by Rich Viveros
Staff Engineering
8/11/14
Attachment D: OH/UG Net Comm Radio Attachments
SCE network radio to remain on mast arm at no cost to SCE.
All future mast arm attachments will be made at no cost to
SCE. If agreement cannot be reached, these will be non -
sellable street lights.
Designed by Rich Viveros
Staff Engineering
8/11/14
Attachment A: Non -Sellable Street Lights on SCE Distribution/Joint Poles
Distribution Pole
Anchor
Stand Alone Pole with
Secondary/Service and Guy
Attachments
A/D
Communication
CATV
Stand Alone Joint Pole
Designed by Rich Viveros
Staff Engineering
8/11114
NO -FEE
LIGHT POLE LICENSE AGREEMENT
FOR WIRELESS ATTACHMENT
BETWEEN
THE CITY OF TEMECULA
AND
SOUTHERN CALIFORNIA EDISON
This No -Fee Light Pole License Agreement ("Agreement") is made as of
, 2017 ("Effective Date"), by and between the City Of Temecula, a
California Municipal Corporation ("Licensor"), and Southern California Edison
Company, a California corporation ("Licensee"), individually "Party" and collectively
"Parties."
Licensor herein provides Licensee a no -fee license to attach certain wireless
communication equipment to light poles that are owned by Licensor and used by
Licensor to provide street lighting services to customers.
The terms and conditions of this Agreement are as follows:
1. DEFINITIONS
Terms with the initial letter or letters capitalized, whether in the singular or
plural, shall have the following meanings:
a. Applicable Requirement: Any law, code, regulation, ordinance, statute
or requirement of a governmental or quasi -governmental authority, regulatory
agency or any other similar authority with jurisdiction or control over access to or
use of the Light Pole, an Attachment, Work on a Light Pole or operation of an
Attachment.
b. Attachment: A wireless communicating device and all of its associated
ancillary equipment which are owned by Licensee and serve the purpose(s)
presently served by those fixtures identified in Exhibit A hereto.
c. Custom Light Pole: A specialized light pole, owned and installed by
Licensor and paid for by Licensee, for the purposes of accommodating Licensee's
Attachment and for Licensor to provide street lighting services.
d. Equipment: All ancillary equipment owned and utilized by Licensee in
connection with an Attachment, and installed on third party property.
e. Light Pole: A Licensor Light Pole or a Custom Light Pole.
f. Licensor Light Pole: A standard light pole owned by Licensor used to
provide street lighting services.
-1-
g. Work: Any work performed by Licensee relating to an Attachment,
including the installation, repair, removal or replacement of the Attachment or
Equipment.
2. TERM
The initial term of this Agreement shall be ten (10) years, with automatic
renewal terms of ten (10) years each, provided, however, that either Party may
terminate this Agreement by written notice to the other Party given not more than
one year and not less than ninety (90) days prior to the expiration of the initial term
or any succeeding term ("Termination Notice"). Upon the issuance of a Termination
Notice by either Party, only Licensee's rights to install Future Attachments as
described in this Agreement shall terminate, but Licensee's rights under this
Agreement with regard to then -installed Attachments and Upgraded Attachments
shall not terminate.
3. ATTACHMENTS
The installed Attachments are listed in Exhibit A hereto. During the term
hereof, Licensee shall have the right (i) to upgrade Attachments to new technology
that serves the same purpose as the Attachments listed on Exhibit A ("Upgraded
Attachments"), and (ii) to install new Attachments that are not listed in Exhibit A
("Future Attachments"), so long as such Upgraded Attachments and Future
Attachments serve the same purpose as the Attachments listed on Exhibit A and do
not interfere in any manner with any then -existing Licensor equipment. All
installations of Upgraded Attachments and Future Attachments shall be performed
in in a good and workmanlike manner.
4. LICENSEE'S ATTACHMENT RIGHTS
Licensee shall have a no -fee license to use the Attachment for wireless
communications, and to maintain, remove, repair or replace the Attachment, as
described herein (collectively, the "Attachment Rights"). All costs and expenses
incurred by Licensee as a result of Licensee's exercise of its Attachment Rights
hereunder shall be the sole responsibility of Licensee.
5. CONDITIONS AND RESTRICTIONS ON LICENSE RIGHTS
In addition to the other terms and conditions of this Agreement, Licensee's
exercise of its Attachment Rights shall be subject to the following conditions and
restrictions:
a. Licensee shall operate its Attachment for wireless communication
equipment.
-2-
b. Licensee shall be solely responsible for separately obtaining any
electric utility or other services required for operation of its Attachment, if
secondary power from the streetlight is inaccessible.
c. Licensor shall not be required to modify the Light Pole to accommodate
use by the Licensee.
d. Licensor shall not install any Equipment for the Licensee, Licensee
shall be solely responsible for the installation of any Equipment.
e. Licensee's rights regarding Upgraded Attachments and/or Future
Attachments shall not interfere with Licensor's street -lighting operations. If an
Attachment made under this Agreement interferes with Licensor's ability to use a
Light Pole for street -lighting purposes, then Licensor will inform the Licensee and
Licensee shall remedy the interference in a reasonably prompt period of time after
receiving notice of the interference from Licensor.
f. Licensor shall not install any devices, and Licensor shall not allow
third parties to install any devices that interfere with Licensee's Attachment. If
Licensor interferes with Licensee's wireless communication, then Licensor shall
immediately remedy the interference.
g. Prior to commencing any work or activity affecting any Light Pole,
Licensee shall provide Licensor with not less than three (3) business days prior
notice.
6. ATTACHMENT
a. Licensee shall be allowed to install Future Attachments at additional
locations under this Agreement upon reasonable prior notice to Licensor; provided,
however, Licensor may disapprove proposed Future Attachments in the event
Licensor reasonably determines the proposed Future Attachments may interfere
with any municipal operations or Licensor equipment. Licensee shall provide
Licensor the structure number and address or location description where the
Attachment will be installed.
b. Licensee shall use commercially reasonable efforts to perform any
Work in a manner which will not cause any interruption of Licensor's street -lighting
services or other equipment.
c. All Work shall be performed at Licensee's sole risk and cost and shall
be performed in a good and workmanlike manner and Licensee shall indemnify,
defend and hold harmless Licensor, its elected officials, staff, directors, invitees,
employees, agents, contractors, successors and assigns, from any and all costs,
liabilities, claims and expenses, including those from death or injury to any person
or from a loss or damage to any real, personal or other property, to the extent
-3-
arising out of or pertaining to any Work, or any act or failure to act by any of
Licensee's employees, agents, or contractors in relation to the Upgraded
Attachments and Future Attachments.
d. The performance of any Work shall comply with the requirements for
such Work as contained in applicable industry standards, specific work
requirements imposed by Licensor or a third party, or in any Applicable
Requirements associated with the Work.
e. Upon written notification from Licensor or a government authority
that the Attachment or any Equipment is out of compliance with any Applicable
Requirement or is unsafe or hazardous, Licensee shall promptly take whatever
actions are necessary to come into full compliance with such Applicable
Requirements or to remedy the unsafe or hazardous condition, as the case may be.
Notwithstanding any other provision of this Agreement, if at any time, in Licensor's
sole judgment, an unsafe or dangerous condition exists, Licensor shall immediately
notify Licensee and Licensee shall have twenty-four (24) hours from such notice to
remedy the unsafe or dangerous condition. If Licensee does not remedy the unsafe
or dangerous condition within such twenty-four (24) hour period, then Licensor may
correct such condition and notify Licensee of such correction within three (3)
business days. If at any time, in Licensor's sole judgment, an imminent threat to
human life or safety exists, Licensor may correct such condition and notify Licensee
of such correction within three (3) business days.
f. Licensee shall not drill, burn or punch any holes in a Light Pole,
without first obtaining written consent from Licensor, which consent shall not be
unreasonably withheld. Licensee shall reimburse Licensor for any damage to any
Licensor Light Pole in connection with the use, repair, restoration or replacement of
a Light Pole by Licensee.
g. Licensee shall follow Licensor's established procedures to request
Licensor to replace a Licensor Light Pole with a Custom Light Pole, and Licensee
shall be solely responsible for all costs of such request and any resulting
replacement.
7. REMOVAL OF AN ATTACHMENT FROM A LIGHT POLE
a. Licensee may at any time remove an Attachment from any Light Pole.
b. Nothing in this Agreement shall be construed to limit Licensor's rights,
at any time, to remove a Light Pole from service or to require Licensee to remove its
Attachment from a Light Pole that is being removed from service. In the event
Licensor requires Licensee to remove its Attachment from a Light Pole that is being
removed from service, then Licensor will notify Licensee ninety (90) days prior to
the removal and use reasonable efforts to supply Licensee with an alternative Light
-4-
Pole for such Attachment. Licensee shall complete removal of its Attachment within
ninety (90) days of Licensor's request to do so.
c. Whenever Licensee removes an Attachment, Licensee shall restore the
Light Pole to its original condition, reasonable wear and tear excepted, except
where Licensor notifies Licensee that restoration is unnecessary because the Light
Pole is being removed from service or Licensor agrees otherwise.
d. When a Light Pole that contains an existing Attachment is relocated or
replaced by Licensor, and there is a suitable other location for a new Light Pole or
an existing Light Pole which could be used by Licensee for its Attachment, then
Licensor and the Licensee may agree that Licensee may so use the other location or
Light Pole and amend Exhibit A to reflect the transfer of Licensee's Attachment
Rights. Except in emergency situations, Licensor will notify Licensee ninety (90)
days prior to relocation or replacement of Light Pole.
8. RISK OF LOSS; RESTORATION OR REPAIR OF LIGHT POLE
In the event a Light Pole is damaged or destroyed, restoration of Licensor's
use of a Light Pole shall take priority over Licensee's restoration of its use;
provided, however, that Licensor shall not unreasonably delay Licensee's
opportunity to restore the use of its Attachment. Licensor shall permit Licensee to
make repairs to restore use of the Attachment, as long as such restoration efforts do
not interfere with Licensor's restoration activities. In addition, Licensee shall fully
cooperate with Licensor if Licensor performs any repairs or other work on the Light
Pole, which work may require a temporary shutdown of Licensee's Attachment.
The Licensor shall notify the Licensee at least 48 hours prior to planned repairs
that will require a shutdown of the Licensee's Attachment.
9. REGULATORY MATTERS
To the extent that this Agreement is subject to the jurisdiction of any
regulatory authority, Licensor and Licensee acknowledge that this Agreement may
be subject to such changes, modifications or termination as that regulatory
authority may direct from time to time in the exercise of its jurisdiction.
10. INDEMNIFICATION AND LIMITATION OF LIABILITY
a. Licensee shall indemnify, defend and hold harmless Licensor, its
elected officials, staff, directors, invitees, employees, agents, contractors,
successors and assigns, from any and all costs, liabilities, claims and expenses,
including those from death or injury to any person or from a loss or damage to any
real, personal or other property, to the extent arising from any negligent act or
omission by Licensee, or by any of Licensee's employees, agents, or contractors in
performing this Agreement.
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b. Licensor shall indemnify, defend and hold harmless Licensee, its
affiliates and each of their directors, invitees, employees, agents, contractors,
successors and assigns, from any and all costs, liabilities, claims and expenses,
including those from death or injury to any person or from a loss or damage to any
real, personal or other property, to the extent arising from any negligent act or
omission by Licensor, or by any of Licensor's employees, agents, or contractors in
performing this Agreement.
c. The indemnified Party shall promptly notify the indemnifying Party of
the existence of any matters to which indemnifying Party's indemnity obligations
apply. Upon demand by indemnified Party, the indemnifying Party shall defend at
its own expense with mutually acceptable counsel any such matter; provided that
indemnified Party shall at all times also have the right to fully participate in the
defense and consent to any settlement or compromise.
d. IN NO EVENT SHALL EITHER PARTY BE LIABLE TO THE
OTHER PARTY FOR ANY INCIDENTAL, INDIRECT, SPECIAL,
CONSEQUENTIAL, OR PUNITIVE DAMAGES (INCLUDING LOSS OF THE
OTHER PARTY'S CUSTOMERS OR GOOD WILL, OR LOST REVENUE OR
PROFITS), FOR ANY CAUSE OF ACTION, WHETHER IN CONTRACT OR TORT,
ARISING IN ANY MANNER FROM THIS AGREEMENT OR THE
PERFORMANCE OR NON -PERFORMANCE OF OBLIGATIONS HEREUNDER,
REGARDLESS OF THE CAUSE OR FORESEEABILITY THEREOF.
11. TITLE AND RISK OF LOSS
a. Licensor shall have and retain sole and exclusive ownership of all
Light Poles, and Licensor's ownership shall not be affected by Licensee's
Attachment to the Light Pole.
b. Except as otherwise provided for herein, Licensee shall retain its
ownership of the Attachment and any Equipment at all times.
12. INSURANCE
At all times during the term of this Agreement, Licensee shall maintain and
shall require its subcontractors that perform any Work pursuant to this Agreement
to maintain insurance coverage as described below:
a. Worker's Compensation Insurance with statutory limits, in accordance
with the laws of the State of California, and Employer's Liability Insurance with
limits of not less than one million dollars ($1,000,000). Licensee shall require its
insurer to waive all rights of subrogation against Licensor, its officers, agents and
employees.
-6-
b. Commercial General Liability Insurance, including coverage for bodily
injury, property damage, products/completed operations liability and contractual
liability, with a per occurrence limit of not less than two million
dollars ($2,000,000). Such insurance shall (i) name Temecula, its officers, agents,
and employees as additional insureds, but only for Licensee's negligent acts or
omissions; (ii) be primary for all purposes; and (iii) contain standard cross -liability
provisions.
Written proof of compliance with the requirements of this Section, consisting
of Certificates of Insurance and a copy of the Additional Insured Endorsement for
the Commercial General Liability insurance policy, in a form acceptable to Licensor,
shall be provided to Licensor prior to any Attachment or the installation of any
Equipment upon an Light Pole and prior to the expiration of each policy year
thereafter. The Certificates of Insurance shall provide that this insurance shall not
be terminated, canceled or reduced except on thirty days' prior written notice to
Licensor. Failure to provide and maintain such insurance shall constitute a default
under this Agreement. Licensee may self -insure any and all of the above insurance
requirements.
13. REMEDIES IN THE EVENT OF DEFAULT
If either Party fails to comply with a material term or condition of this
Agreement, the non -breaching party shall provide written notice to the defaulting
party of such non-compliance. The breaching party shall then have thirty (30) days
(except in the case of health and safety issues or graffiti, which shall require cure
within forty-eight (48) hours) from receipt of such notice to reasonably cure such
non-compliance. If such a cure is not completed within the thirty (30) day period (or
48 hour period as provided above), or if a cure is not possible within such period and
the breaching party has not taken steps to effect such cure, then the non -breaching
party may pursue its legal remedies relating to such non-compliance.
14. DISPUTE RESOLUTION
a. Except as may otherwise be set forth expressly herein, all disputes
arising under this Agreement shall be resolved as set forth in this Section 14. To be
eligible for resolution under this Section 14, all disputes concerning payments must
be invoked within sixty (60) business days of the payment due date.
b. Licensor and Licensee shall attempt in good faith to resolve any
dispute arising out of or relating to this Agreement promptly by negotiations
between an authorized representative of each of the Parties. Any dispute which
cannot be resolved between the authorized representative shall be referred to an
officer or designee of Licensee and Licensor. Licensor or Licensee shall give the
other Party written notice of any dispute following expiration of the applicable cure
period pursuant to Section 13. Within twenty (20) days after delivery of such notice,
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the designated parties shall meet at a mutually acceptable time and place, and
thereafter as often as they reasonably deem necessary to exchange information and
to attempt to resolve the dispute. If the matter has not been resolved within
thirty (30) days of the first meeting, the Parties will consider and decide whether
the dispute should be submitted to JAMS, or its successor, for mediation.
c. All negotiations and any mediation conducted pursuant to this
Section 14 shall be confidential and shall be treated as compromise and settlement
negotiations, to which Section 1152 of the California Evidence Code shall apply,
which section is incorporated in this Agreement by reference.
d. Notwithstanding the foregoing provisions, either Licensor or Licensee
may seek immediate equitable relief, a preliminary injunction or other provisional
judicial remedy.
e. Licensor and Licensee shall continue to perform their obligations
under this Agreement pending final resolution of any dispute arising out of or
relating to this Agreement.
f. If Licensor and Licensee, after good faith efforts to resolve a dispute
under the terms of this Agreement (as provided in Subpart b above), cannot agree to
a resolution of the dispute, either party may pursue whatever legal remedies may
be available to such party, at law or in equity, before a court of competent
jurisdiction and with venue in Los Angeles County, California.
15. TAXES AND LIENS
Licensee shall pay when due any and all taxes or assessment resulting from
any Attachment on any Light Pole including, but not limited to, special assessments
and governmental fees of any kind whatsoever which may be levied or assessed
upon any personal property which Licensee has caused to be placed or maintained
upon Licensor's facilities, or against Licensee's business and shall keep Licensor's
property and facilities, including any Light Poles, free from all liens, including but
not limited to mechanics liens, and encumbrances by reason of the use, occupancy,
or maintenance of Licensor's facilities or property by Licensee or by any person
claiming under Licensee. It is further agreed that in the event Licensee fails to pay
the above-mentioned taxes, assessments, or liens when due, Licensor shall have the
right to pay the same and invoice Licensee for the amount thereof and Licensee
shall pay the same upon demand together with interest at the maximum rate
allowed by law from the date of such expenditure by Licensor.
16. NOTICES
Notices hereunder must be in writing and transmitted by United States mail
or by personal delivery to Licensor. Such notices shall be deemed given: (a) upon
receipt in the case of personal delivery or confirmed facsimile transmittal;
-8-
(b) two (2) days after it is sent by certified mail, with a return receipt requested,
(c) three (3) days after deposit in the mail, or the next day in the event of overnight
delivery.
If to Licensor: City of Temecula
Attn: City Manager
41000 Main Street
Temecula, CA 92590
If to Licensee:
17. DISCLAIMER
Southern California Edison
Manager of Streetlights
Attention: John King
6042 A Irwindale Ave
Irwindale CA 91702
LICENSOR MAKES NO REPRESENTATION OR WARRANTY
WHATSOEVER CONCERNING THE SUITABILITY OR CONDITION OF
ANY LIGHT POLE. FURTHERMORE, IT IS SPECIFICALLY
UNDERSTOOD AND HEREBY ACKNOWLEDGED BY LICENSEE THAT
ANY LIGHT POLE MADE AVAILABLE HEREUNDER, TO THE MAXIMUM
EXTENT PERMISSIBLE BY LAW, WILL BE PROVIDED BY LICENSOR
ONLY ON AN "AS -IS" BASIS AND WITHOUT ANY WARRANTY BY
LICENSOR ABOUT THE CONDITION OF THE LIGHT POLE OR ITS
SUITABILITY FOR LICENSEE'S PURPOSES. FURTHER, LICENSEE'S
RIGHTS HEREUNDER SHALL BE SUBORDINATE TO LICENSOR'S USE
OF THE LIGHT POLE FOR STREET LIGHTING SERVICES.
18. GENERAL PROVISIONS
a. California Law. This Agreement, and performance pursuant to it, shall be
governed, interpreted, construed, and regulated by the laws of the State of
California, without reference to its conflicts of laws provisions.
b. Assignment. Neither Party may assign, transfer, sublease, or sublet any
right, obligation, or privilege given to it hereunder without the prior written consent
of the other Party. Subject to the foregoing, this Agreement shall inure to the
benefit of and be binding upon the respective successors and assigns of the Parties
hereto.
c. Interpretation. The language of each part of this Agreement shall be
construed simply and according to its fair meaning, and shall never be construed
-9-
either for or against either Party, regardless of which Party may have drafted the
provision.
d. Nature of Rights. Nothing in this Agreement shall preclude Licensor from
granting any third -party permission to use available capacity on a Light Pole in
ways that do not interfere with the rights granted to Licensee under this
Agreement.
e. Invalidity of Provisions. To the extent that any terms or provisions of this
Agreement shall be finally determined by a court of competent jurisdiction to be
invalid, (i) such invalidity shall not affect, release or modify any other terms or
provisions, and (ii) in lieu of each such provision which is invalid, illegal or
unenforceable, there shall be substituted or added as part of this Agreement a legal,
valid and enforceable provision which shall be selected to be as similar as possible,
in achieving the economic and business objectives of the Parties, to such illegal,
invalid or unenforceable provision.
f. Waiver. The failure of either Party to enforce any provision of this
Agreement or the waiver thereof in any instance, including but not limited to the
right to terminate, shall not be construed as a general waiver or relinquishment on
its part of any such provision but the same shall nevertheless be and remain in full
force and effect.
g. Incorporation Clause. This Agreement, including attached Exhibits,
incorporate all the covenants and understandings between Licensor and Licensee
regarding the subject matter of this Agreement. No other verbal agreements or
understandings exist between the Parties nor shall any be binding upon either
Licensor or Licensee unless reduced to writing and signed by the Parties. Any
addition, variation or modification to this or any other Agreement shall be
ineffective unless made in writing and signed by the Parties.
h. Radio Frequency Emission ("RFE") Compliance. Licensee shall be
responsible, at its sole cost and expense, for ensuring compliance with all
regulations relating to RFE. Licensor will cooperate with Licensee, where possible,
to allow Licensee to place required signage on a Light Pole where this is necessary
to comply with RFE regulations. In addition, Licensee shall use its best efforts to
minimize the RFE impact on health of workers and on future uses of the Light Pole.
i. Exhibits. Exhibits referenced herein are incorporated by said
reference. Licensee shall provide any updates of Exhibit A to Licensor within
thirty (30) days of Licensor's written request, delivered pursuant to Section 16 of
this Agreement, but not more often than once each calendar quarter. Specifically
included as exhibits to this Agreement hereto are:
Exhibit A: List of Installed Attachments
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j. Confidentiality. Notwithstanding any language to the contrary in any
applicable non -disclosure or confidentiality agreement between the Parties,
Licensor may, without the prior consent of the Licensee, provide confidential or
proprietary information related to this Agreement to a governmental or regulatory
entity that requests such information.
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SIGNATURES
By signing below, the signatories hereto represent and warrant that they
have been duly authorized to sign this Agreement on behalf of the Party for whom
they sign.
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
SCE:
SOUTHERN CALIFORNIA EDISON,
a California corporation
By:
Its:
BUYER:
CITY OF TEMECULA,
a California Municipal Corporation
By:
Its:
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EXHIBIT A
List of Attachments
SmartConnect Installed Devices
NetComm Installed Devices
-13-
Item No. 14
Approvals
City Attorney
Finance Director
City Manager
Rier-
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Greg Butler, Assistant City Manager
DATE: February 28, 2017
SUBJECT: Request for Procedural Direction Regarding the Adult Use of Marijuana Act
(Proposition 64) (At the Request of Subcommittee Members Mayor Pro Tem
Rahn and Council Member Naggar)
PREPARED BY: Randi Johl, City Clerk
RECOMMENDATION: That the City Council provide procedural direction to preserve all
flexibility associated with the adoption of an ordinance related to the Adult Use of Marijuana Act
(Proposition 64) while taking time to study and research the various legal, legislative, land use,
financial and other factors associated with the Act.
BACKGROUND: On November 8, 2016 the voters of the State of California passed
the Adult Use of Marijuana Act (AUMA) legalizing the nonmedical use of marijuana by persons
21 years of age and over and creating a state regulatory and licensing system for the
commercial cultivation, testing, manufacturing and distribution of nonmedical marijuana and
related products. AUMA also preserved the ability of local governments to regulate, license
and/or prohibit commercial nonmedical marijuana. Specifically in Temecula, Proposition 64 was
passed by the voters of the City by a margin of 51% to 49%.
In light of the passage of Proposition 64, the Council assigned Mayor Pro Tem Rahn and
Council Member Naggar to the marijuana subcommittee. The subcommittee met on January 24,
2017 and preliminarily reviewed various legal, legislative, land use, financial and other factors
associated with the Act. The subcommittee determined that further research and outreach is
necessary to adequately identify and understand the true impact and/or opportunities created by
the Act and how those impacts and/or opportunities may be addressed. Recognizing that further
study and research will take additional time, the subcommittee recommended that the City
preserve maximum flexibility for all options under AUMA by considering an ordinance prohibiting
commercial cannabis activity while studying and researching various legal, legislative, land use,
financial and other factors associated with the Act. Upon completion, staff would return to the
subcommittee, Planning Commission and City Council with the findings of the research and
outreach effort.
FISCAL IMPACT: None
ATTACHMENTS: None
DEPARTMENT REPORTS
Item No. 15
Approvals
City Attorney
Finance Director
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Luke Watson, Community Development Director
DATE: February 28, 2017
SUBJECT: Community Development Department Monthly Report
PREPARED BY: Lynn Kelly -Lehner, Principal Management Analyst
RECOMMENDATION: Receive and file.
The following are the highlights for the Community Development Department for the month of
January 2017.
CURRENT PLANNING ACTIVITIES
New Cases: In January 2017, Planning received 35 new applications, including 3
pre -applications, and conducted 5 Public Hearings. A detailed account of current planning
activities is attached to this report.
Old Town Boutique Hotel: On February 18, 2016, staff received an application for a
Development Plan to construct a five -story, 155,630 square foot hotel. The 151 room hotel will
extend the entire length of 3rd Street between Old Town Front Street and Mercedes. A six -story
parking structure for hotel valet parking will be located directly across 3rd Street. Amenities
include restaurant and retail space, meeting and banquet rooms, and a pool. A Supplemental
Environmental Impact Report is being prepared by ESA. The Old Town Local Review Board is
scheduled to review the project on February 13, 2017. (JONES)
Cypress Ridge: On December 21, 2015, staff received an application for a Development Plan
to construct 245 market rate residential units in the form of duplex, triplex, attached and
detached cluster units. The project will be located on the northeast corner of Pechanga Parkway
and Loma Linda Road. The project also includes a Tentative Tract Map (for condo purposes),
Zone Change/Planned Development Overlay, and General Plan Amendment. A fiscal impact
analysis (FIA) and Environmental Impact Report (EIR) are underway. The applicant is proposing
to upgrade Pala Park to include amenities and play equipment for special needs. (JONES)
Altair Specific Plan: On November 12, 2013, City Council approved an Entitlement
Processing Agreement with Ambient Communities (Developer) to process extensive land use
entitlements for the 270 acre property located west of Old Town including General Plan
Amendment, Specific Plan, Subdivision Maps, Development Agreement, and EIR. Ambient
Communities is proposing a mixed-use development comprised of residential single-family and
multi -family units, as well as retail/commercial, open space, and institutional uses. Keyser
Marston Associates has prepared a fiscal impact analysis for the project. Staff is working
through environmental issues associated with the MSHCP and wildlife corridors and negotiating
a Development Agreement. A Draft EIR, prepared by ESA, was circulated, and the comment
period ended on June 17, 2016. A Planning Commission workshop was held on June 6, 2016,
and a City Council Workshop was held on July 28, 2016. A second City Council Workshop was
held on September 27, 2016. Staff is working on the EIR response to written comments, and
details in the Development Agreement. The City Council will discuss the options for the Civic
Site on February 14, 2017. Staff anticipates taking the project to the City Council during the first
quarter of 2017. (PETERS)
Temecula Creek Inn (TCI) Specific Plan: JC Resorts is proposing a General Plan
Amendment, Specific Plan, Tentative Tract Map, and Development Plan for a hotel expansion at
Temecula Creek Inn. This project also includes a Fiscal Impact Analysis to evaluate the
project's potential impacts on the City's General Fund. Since 2008, the Developer has modified
the site plan and project description to address concerns regarding site layout, number of units,
traffic impacts, cultural resources, potential Development Agreement, and timing of the hotel
expansion. As a result of the changes, the applicant completed a pre -application to make a final
determination on the site plan and project description. The final project description includes 385
single-family dwelling units, reducing the current 27 -hole golf course to an 18 -hole golf course,
on 305 acres located on Rainbow Canyon Road. The Specific Plan proposes five Planning
Areas: Planning Area 1 includes an expansion of the existing hotel by 99 rooms from 128 to 227
guest rooms, and the addition of a spa and banquet facilities totaling 153,837 square feet.
Planning Areas 2-4 accommodate the 385 single family homes. Planning Area 5 consists of the
golf course. Staff is reviewing a draft fiscal impact analysis. A Draft EIR is anticipated to be
circulated in early 2017. (PETERS)
Audi Dealership: On February 18, 2015, staff received a pre- application for a 37,000 square
foot Audi dealership to be located on Temecula Center Drive, adjacent to 1-15 and south of the
existing Mercedes-Benz of Temecula dealership. A Development Plan application was filed for
the project on April 6, 2015. A Supplemental EIR was available for public review from July 20,
through September 8, 2015. The Planning Commission approved Audi on October 21, 2015.
Construction began on April 26, 2016, and is anticipated to be completed in March 2017. (FISK)
LONG RANGE PLANNING
Uptown Temecula Specific Plan: The Uptown Temecula Specific Plan Area encompasses
approximately 560 acres and is located north of Rancho California Road, west of Interstate 15,
south of Cherry Street, and east of Diaz Road. The Specific Plan is based upon the eight
visioning recommendations of the community and as directed by the Jefferson Corridor Ad Hoc
Subcommittee. The Specific Plan was adopted by the City Council along with the certification of
the Final EIR on November 17, 2015. Staff is developing the scope of work for the Request for
Proposal for the Streetscape Beautification Plan for the Specific Plan area. (WEST)
Waves to Wineries: Staff is working with the National Park Service and multiple agencies on
the Waves to Wineries Trail Project (W2W). The purpose of this plan is to unite Temecula wine
country with the Pacific Coast by identifying a network of trails from the City of Temecula, along
the Santa Margarita River corridor and eventually to the ocean. The goal is to identify existing
trails, identify the gaps necessary to connect them, develop a strategy to fill in the missing links,
and implement the strategy. (PETERS)
SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY (SARDA) &
AFFORDABLE HOUSING
Town Square Marketplace: On January 13, 2015, City Council entered into an Exclusive
Negotiating Agreement (ENA) with Truax Development to negotiate the development of the two,
Successor Agency owned, vacant lots in front of the Civic Center, flanking the Town Square
Park on the north and south sides of Main Street. A Disposition and Development Agreement
was approved by City Council on December 13, 2016. (WATSON)
Affordable Housing RFP: The Supportive Housing Subcommittee, formerly Council
Members Naggar and Washington, directed staff to issue an RFP to solicit project proposals
from interested developers for the construction of an affordable housing development. In late
2015, the Successor Agency obtained clearance from the Department of Finance on the
remaining affordable housing dollars that had been previously "frozen" within the Affordable
Housing Fund, gaining discretion on $12.4 million of affordable housing funds.
In conjunction with the current Supportive Housing Subcommittee, now consisting of Council
Mayor Pro Tem Rahn and Member Naggar, staff issued an RFP to solicit development
proposals that address one or more of the following housing needs: seniors, veterans, special
needs, transitional, or supportive. The RFP includes potential City -owned parcels that can be
considered for development, but proposals will not be limited to City -owned properties. Uptown
Temecula is also encouraged with the recently adopted Specific Plan. Projects are encouraged
to integrate a mix of uses, as well as market -rate units into projects.
The City received 20 proposals from interested developers. Keyser Marston Associates, who
assisted in the development of the pro forma templates utilized in the RFP, assisted staff in the
review and analysis of the proposals. Staff will present the proposals to the Supportive Housing
Subcommittee in February 2017 before scheduling interviews with developers. KMA will also
prepare interview questions and participate in the developer interviews. (WATSON, LEHNER)
Recognized Obligation Payment Schedule: As part of the ongoing wind -down of the former
Temecula Redevelopment Agency, the Successor Agency (SARDA) is required to complete a
Recognized Obligation Payment Schedule (ROPS) outlining the financial and debt obligations of
the former Redevelopment Agency. Based on the outstanding obligations that are due, SARDA
makes requests from the Property Tax Trust Fund to make the appropriate payments. On
January 24, 2017, the 2017-18 ROPS was approved by SARDA Executive Board for approval,
and subsequently SARDA Oversight Board on January 25, prior to the state deadline of
February 1, 2017. (WATSON, LEHNER)
Affordable Housing Overlay and Density Bonus Ordinance: The City Council adopted the
2014-2021 General Plan Housing Element Update on January 28, 2014, and the City received
certification from the State Department of Housing and Community Development (HCD) on
March 10, 2014. A project processing schedule has been prepared for the Affordable Housing
Overlay and Density Bonus Ordinances as required by Programs 1 and 4 of the Housing
Element. The Code Amendment will also encompass land use updates as required by Program
3 of the Housing Element. The project is in the initial planning phase. Staff is currently
conducting research and anticipates completing the ordinance for adoption in 2017. (WEST)
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
CDBG Consolidated Plan and Assessment of Fair Housing: Every five years, the City, as an
Entitlement City, is required to prepare an updated Consolidated Plan (ConPlan) and
Assessment of Fair Housing (AFH).
The ConPlan and AFH process is designed to help local jurisdictions assess their affordable
housing and community development needs. The City entered into an agreement with MDG
Associates on January 26, 2016 for preparation of the ConPlan. Three public workshops were
held in conjunction with this process — two on June 29, 2016, and a third on July 30, 2016. A
survey was created to assess resident and stakeholder input regarding fair housing. The public
had the opportunity to review the AFH for 30 days from August 27 through September 27, 2016.
The City Council approved the Assessment of Fair Housing on September 27, and it was
submitted to HUD for review on October 3. The Consolidated Plan is due to HUD May 17, 2017
and becomes effective July 1, 2017 and will cover through June 30, 2022. (LEHNER)
CDBG Administration: The City will receive $515,688 in CDBG grant funding for Fiscal Year
2016-17. City Council approved the Annual Action Plan on April 26, 2016 and staff submitted
the plan to HUD. Funding will be allocated as detailed below.
CDBG Public Service Programs
Organization
Fair Housing Council
Assistance League of Temecula Valley
Safe Alternatives for Everyone (SAFE)
Senior Citizens Service Center
VNW Circle of Care
TEAM Evangelical Assistance Ministries
Community Mission of Hope
Michelle's Place
Canine Support Teams, Inc.
Program Name
Comprehensive Fair Housing Program
Operation School Bell
Creating Safe Families
Emergency Food/Temp. Assistance
Circle of Care Food Ministry
Temecula Community Pantry
Inclement Weather Shelter
Breast Health Assistance Program
Service Dogs for the Disabled
Subtotal Public Service Program Funds Recommended
Recommendation
$16,810
$8,283
$8,283
$8,283
$8,283
$8,283
$8,283
$8,283
$2,556
$77,350
CDBG Housing Activities and Public Facilities Projects
Organization
Habitat for Humanity Inland Valley
City of Temecula
City of Temecula
City of Temecula
City of Temecula
Program Name
Critical Home Maintenance and Repairs
Sam Hicks Monument Park Playground
Rotary Park Rehabilitation
Old Town Sidewalk Rehabilitation
Temecula Community Center Rehab
Subtotal Public Facilities and Housing Activities Funds Recommended
Recommendation
$25,000
$64,681
$25,000
$220,520
backup
$335,201
CDBG Administrative Costs
City of Temecula A dminist rat ion $103,137
Subtotal Administration Costs Recommended $103,137
TOTAL 2016-17 CDBG RECOMMENDED ALLOCATION $515,688
The City anticipates receiving approximately $515,000 in CDBG grant funding for Fiscal Year
2017-18. Staff held two community and technical workshops for applicants on November 30,
2016. The application period for the 2017-18 fiscal year was open from November 16 through
December 15, 2016. Staff reviewed 14 applications for public service providers and four for
capital improvement projects. Staff will present the applications to the Finance Subcommittee
for recommendations in February 2017. (LEHNER)
ENERGY & CONSERVATION
Western Riverside Energy Leadership Partnership: This Partnership, consisting of eleven
Western Riverside Council of Government (WRCOG) member cities, Southern California
Edison, and Southern California Gas, provides incentives to develop energy efficiency
programs. Staff is currently working with NRG EV Services to install an electric vehicle charging
station in the 6th Street Parking Lot. The charging station will complement the existing charging
stations in the 6th Street Parking Lot and the Civic Center Parking Garage, by adding fast
charging capabilities allowing drivers to add 50 miles of range in 15 minutes. (WEST)
Solid Waste and Recycling Program: Staff manages the City's Solid Waste and Recycling
Agreement with CR&R and acts as a liaison between the City, CR&R, and their customers. City
staff and CR&R coordinate two Citywide Clean-up events each year for residents to dispose of
household waste and large miscellaneous items that do not fit into the standard residential trash
receptacle. The Spring Citywide Clean-up is scheduled for May 13, 2017 at Chaparral High
School. Staff also assists with outreach for the Riverside County Mobile Household Hazardous
Waste Collection events and the Backyard Composting Workshops. The next Riverside County
Mobile Household Hazardous Waste Collection event is scheduled for March 18, 2017 at
Murrieta City Hall Parking Lot. (WEST)
BUILDING & SAFETY
Building and Safety statistics for January 2017 are highlighted below.
Building and Safety Statistics —January 2017
Permits
241
Single Family Residential Units
4
Photovoltaic
49
Tenant Improvements
11
Non Construction C of 0
19
Inspections
1,287
Inspections Per Day
64.35
Inspections Per Person Per Day
16.08
Visitors to Counter
772
Tenant Improvements
SoCal Fresh — 27715 Jefferson Avenue
Hello Puppies — 41125 Winchester Road
Helixstorm — 27238 Via Industria
Non -Construction Certificate of Occupancy
Collaborative Learning Solutions — 43426 Business Park Drive
Hydro Dimensions — 27957 Diaz Road
CODE ENFORCEMENT
During the months of January, Code Enforcement responded to 64 web complaints. In addition,
the division opened 65 code cases and forwarded 20 referrals to Public Works, Police, Animal
Control, and Fire. Code Enforcement assisted 25 people at the Community Development
Counter. Detailed Code Enforcement case activity can be found in the following chart:
Type of Code Case
Total
Abandoned or Inoperable Vehicle
6
Vacant Home / Property Maintenance / Rodent/ Mold
6
Business or Home Occupation w/o license/CUP
2
Trash and Debris / Dumping
2
Overgrown Vegetation / Weeds / Fire Hazard
6
Green Pool / Vector Control
1
Graffiti
5
Noise/Nuisance/Animal Control
1
Trailer / RV Stored/Boat/Parking
11
Construction w/o Permit/Building Code
5
Encroach Public ROW / Trash Cans
4
Other / Homeless Encampment
2
Signs Pulled - Violations
9
Public Safety & Health
4
Total Number of Cases
64
Foreclosure Tracking: Code Enforcement works with the local real estate community to
monitor foreclosures, defaults and real estate owned properties. The following charts
demonstrate the past six months of activities in Temecula.
Residential Foreclosure Tracking
August
September
October
November
December
January
2016
2016
2016
2016
2016
2017
DEFAULT
82
74
81
85
80
78
FORECLOSED
64
56
60
63
67
69
REO
61
61
61
55
78
71
TOTALS
207
191
202
203
225
218
Commercial Foreclosure Tracking
ATTACHMENTS:
Current Planning Activity Report
August
September
October
November
December
January
2016
2016
2016
2016
2016
2017
DEFAULT
0
0
0
0
0
0
FORECLOSED
0
0
0
0
0
0
REO
12
12
13
13
13
12
TOTALS
12
11
12
13
13
12
ATTACHMENTS:
Current Planning Activity Report
PLANNING ACTIVITY REPORT
Assigned Planner
PA Number Project Name APN
Apply Date
Approval
Date
Applicant
Business
Company Name Phone
Owner Status
PA17-0001
960-213-011 Jaime Cardenas 01/03/2017 Louie Montoya ALMA
MONTOYA
Case Title / Description: Straight Off the Vine Wine Tours (Home Occupation)
Plan Review
PA17-0008
921-522-003 Jaime Cardenas 01/04/2017 01/04/2017 Brittany Stewart (951) 331-9045 YU TA LIN Approved
Case Title / Description: Autotude Mobile Detail (Home Occupation)
PA17-0009
921-720-001 Brandon Rabidou 01/04/2017
Case Title / Description: DCH Chrysler MOD: A Minor Modification (Planning Review Only) for the
installation of 2 electric vehicle chargers located at 26845 Ynez Road.
Mike Thum
(858) 774-6494 DCH
Investments
Inc.
Plan Review
PA17-0012
962-242-010 Jaime Cardenas 01/04/2017
Case Title / Description: Alma Medina (Home Occupation)
Alma Medina
(818) 748-5773 Plan Review
PA17-0013
961-382-008 Jaime Cardenas 01/04/2017 02/10/2017 Sharon Bonham Approved
Case Title / Description: Premiere Photo Booth (Home Occupation)
PA17-0014 921-270-055 Jaime Cardenas 01/04/2017 01/04/2017 Stephanie DEREK Approved
Apodaca SUMMERLIN
Case Title / Description: Miracle Conceptions Surrogacy Center LLC (Home Occupation)
PA17-0018 920-100-058 Scott Cooper
01/05/2017 01/23/2017 Greg Irwin Irwin Partners (714) 557-2448 PROTEA Approved
Architects SENIOR
LIVING
TEMECULA
Case Title / Description: Protea Minor MOD: A Minor Modification (Planning Review Only) to revise the
approved elevations for PA15-0172 for the addition of a 3'-6" high mechanical screen to the top of the existing
building located at 27350 Nicolas Road.
PA 17-0022
961-051-019 Jaime Cardenas 01/05/2017 01/05/2017 Salvatore Approved
Minicucci
Case Title / Description: Be Remarkable Today (Home Occupation)
Page 1 of 12
Assigned Planner
Approval Business
PA Number Project Name APN Apply Date Date Applicant Company Name Phone Owner Status
PA17-0024 921-531-012 Jaime Cardenas 01/06/2017 02/10/2017 Kristin McMillan JOHNNY Approved
PYBURN
Case Title / Description: Fit Mama 2.0 (Home Occupation)
PA17-0025
961-243-012 Jaime Cardenas 01/06/2017 02/10/2017 Mike Anderson Approved
Case Title / Description: JCN Forklift Repair Company (Home Occupation)
PA17-0027 921-421-011 Jaime Cardenas 01/06/2017 01/06/2017 Marquis Presley
Case Title / Description: Methodic Media LLC (Home Occupation)
(909) 856-5436 Progress Approved
Residential
2014 1
Borrower
PA17-0030
960-010-044 Josh Dan 01/06/2017 01/27/2017 Daryl Farnbach
Case Title / Description: Vail Ranch TUP: A major temporary use permit for Vail Ranch Headquarters to
allow a weekly family fun fair and weekly farmers market at 32115 Temecula Parkway
(951) 552-3516 VAIL Approved
HEADQUARTE
RS
PA17-0033
910-420-030 Jaime Cardenas 01/09/2017 Christiansen Christiansen (760) 735-8542 TEMECULA Plan Review
Amusements Amusements TOWNE
CENTER
ASSOC
Case Title / Description: Promenade Carnival TUP: a Temporary Use Permit for a Carnival at the
Promenade Mall. The carnival will include 12-15 rides and up to 8 games. There will be no amplified sound
animals or tents, other than small canopies over the games. Six (6) portable restrooms with ADA unit will be
provided. Security will be provided. The carnival will be conducted between from February 9 through 12th
and February 16-20. Hours of operation are 5:00 p.m. to 11:00 p.m. weekdays and 1:00 p.m. to 11:00 p.m.
weekends.
PA17-0034
909-281-010 Brandon Rabidou 01/09/2017
Case Title / Description: Keeton/Alhambra MOD: A Minor Modification (Planning Review Only) to install
electric vehicle charging infrastructure at an existing site located at41635 Enterprise Circle North
Jeff Roehrig
(760) 278-4584 KDM Plan Review
PA17-0035
957-291-010 Jaime Cardenas 01/09/2017 02/10/2017 Antoinette Approved
Simmons
Case Title / Description: Magnetic 1965 (Home Occupation)
Page 2 of 12
Assigned Planner
PA Number Project Name APN
Apply Date
Approval Business
Date Applicant Company Name Phone
Owner Status
PA17-0037 909-281-024 Jaime Cardenas 01/09/2017 01/26/2017 Peter Hamilton
Case Title / Description: Temecula Cremation and Burial Zoning Letter: A Zoning Letter for Temecula
Cremation and Burial located at 41743 ENTERPRISE CIR NORTH (Suite 104)
(858) 761-1112 Enterprise Completed
Court
PA17-0039
961-361-009 Jaime Cardenas 01/09/2017 01/09/2017 Gabriel Del Approved
Arroyo
Case Title / Description: Piece of Mind Safety Supply (Home Occupation)
PA17-0041
954-392-014 Jaime Cardenas 01/09/2017 01/24/2017 Ryan Saenz Approved
Case Title / Description: Caitlin Saenz & Ryan Saenz Fashion Consultants (Home Occupation)
PA17-0043 955-122-060 Jaime Cardenas 01/10/2017 01/10/2017 Joshua Brinkman
Case Title / Description: JBrink, Inc. (Home Occupation)
(951) 303-5106 Approved
PA17-0045
916-371-016 Jaime Cardenas 01/10/2017 01/10/2017 Antonio Madrigal (951) 491-0482 FRIENDLY Approved
BACKBOARD
Case Title / Description: Hot Peppers Productions (Home Occupation)
PA17-0048
957-221-008 Jaime Cardenas 01/10/2017 01/10/2017 Ricky Knack Approved
Case Title / Description: RK and Sons Custom Design and Build (Home Occupation)
PA17-0056
962-481-009 Jaime Cardenas 01/11/2017 01/26/2017 JOHN P Approved
DIMACCIO
Case Title / Description: 951 Nutrition LLC (Home Occupation)
PA17-0059 960-093-009 Dale West
Case Title / Description: Peridot Talent Agency (Home Occupation)
01/11/2017 01/11/2017 Jemetra Trotter Approved
PA17-0061
921-810-030 Jaime Cardenas 01/11/2017 Meiyun Dong
Case Title / Description: Massage Angel Spa Inc. located at 26490 Ynez Road, ste J (Massage
Establishment)
OVERLAND Plan Review
LAND &
CATTLE CO
PA17-0074 953-082-025 Jaime Cardenas 01/12/2017 01/12/2017 Kenneth Morton
Case Title / Description: Mortone Marine Services (DBA) (Home Occupation)
(619) 944-0741 Approved
Page 3 of 12
Assigned Planner
Approval Business
PA Number Project Name APN Apply Date Date Applicant Company Name Phone Owner Status
PA17-0084 961-457-045 Jaime Cardenas 01/13/2017 02/10/2017 Mercedes Gates
Case Title / Description: A+ Quality Janitorial (Home Occupation)
(951) 265-6535 Approved
PA17-0085
961-457-045 Scott Cooper 01/13/2017 01/13/2017 Mercedes Gates
Case Title / Description: 31162 SUNFLOWER WAY (Home Occupation)
(951) 265-6535 Approved
PA17-0088
922-043-027 Brandon Rabidou 01/17/2017 Alicia Trevithick (951) 303-7374 JIM MENDOZA Plan Review
Case Title / Description: The Nightingale CUP: A Conditional Use Permit to allow for a Type 47 (On -Sale
General for a Bona Fide Public Eating Place) ABC license for The Nightingale located at 41923 2nd St., #102.
PA17-0089 953-240-036 Jaime Cardenas 01/17/2017 01/18/2017 Miroslav Mike
Smekal
Case Title / Description: Used Car Ck Up (Home Occupation)
(951) 642-2038 Approved
PA17-0090
921-400-025 Scott Cooper 01/17/2017 Nicholas Velez Bastards (323) 365-8624 JEFFERSON Plan Review
Bar-B-Que LLC CAPITAL
Case Title / Description: Bastards American Canteen CUP: A Conditional Use Permit to allow for a Type 47
(On -Sale General for a Bona Fide Public Eating Place) ABC license and live indoor entertainment for Bastards
American Canteen located at 27717 Jefferson Ave.
PA17-0093
921-400-031 Jaime Cardenas 01/17/2017 Shuwei Wang
Collier
Case Title / Description: Blue Water Massage Establishment Renewal: A Massage Establishment Renewal
for Blue Water Massage located 27725 Jefferson Ave.
(951) 699-7320 JEFFERSON Plan Review
CAPITAL
PA17-0097
922-034-036 Jaime Cardenas 01/17/2017
Case Title / Description: The Spa Massage Establishment Renewal: A Massage Establishment Permit
Renewal for The Spa located at 28636 Old Town Front St., Suite 200 & 103
Julia Burns
(909) 286-6795 MICHAEL Plan Review
THESING
PA17-0099
Jaime Cardenas 01/17/2017 01/17/2017 Stephanie Barez Approved
Case Title / Description: Barez Design (Home Occupation)
PA17-0105
921-060-024 Jaime Cardenas 01/18/2017
Case Title / Description: Massage Establishment Renewal for Dream Tree Spa located at 28910 Ranch
California Road
Qingjie Zhou
(951) 506-0008 CRAIG Plan Review
NELSON
Page 4 of 12
Assigned Planner
Approval Business
PA Number Project Name APN Apply Date Date Applicant Company Name Phone Owner Status
PA17-0106
909-270-057 Jaime Cardenas 01/18/2017
Case Title / Description: Rancho Massage Establishment Renewal Permit: A Massage Establishment
Renewal Permit for Rancho Massage located at 41630 Winchester Road, Suite A
Yumei Zhu
(951) 296-9329 SUSAN Plan Review
STEELE
PA17-0107
921-060-016 Jaime Cardenas 01/18/2017 Liqun Qi (951) 695-7222 PAUL RYAN Plan Review
Case Title / Description: Serenity Spa Massage Establishment Renewal Permit: A Massage Establishment
Renewal Permit for Serenity Spa located at 28165 Jeferson Ave., Suite C
PA17-0108 957-561-002 Matt Peters
Case Title / Description: Vonsor Records (Home Occupation)
01/18/2017 01/18/2017 Sean Macomber Approved
PA17-0109
922-043-003 Eric Jones 01/18/2017 Gary Thornhill (951) 693-2008 Temecula Hotel Plan Review
Partners Old
Town, LLC
Case Title / Description: Truax Hotel Minor Specific Plan Amendment: A Minor Specific Plan Amendment to
allow for the relocation of a portion of the Old Town Temecula Hotel Overlay. The project is generally located at
28696 Front Street
PA17-0110
921-300-012 Jaime Cardenas 01/18/2017 01/18/2017 Tory Brimfield Approved
Case Title / Description: Brimpire (Home Occupation)
PA17-0111 961-430-017 Jaime Cardenas 01/18/2017 01/18/2017 Jeff Hornacek
Case Title / Description: Postural Solutions Inc. (Home Occupation)
(951) 523-7741 Approved
PA17-0112
921-320-052 Jaime Cardenas 01/18/2017 Suhua Chen (951) 695-2515 Temecula Town Plan Review
Center
Case Title / Description: Massage By Sue Sue Massage Establishment Renewal: A Massage Establishment
Renewal Permit for Massage By Sue Sue located at 27536 Ynez Rd. Suite F19
PA17-0113 962-480-029 Jaime Cardenas 01/18/2017 02/10/2017 Walia Safi
Case Title / Description: Southern California Red Top City Cab Company (Home Occupation)
(951) 694-3333 Approved
PA17-0118
921-491-057 Jaime Cardenas 01/19/2017 Evette Cabanillas Plan Review
Case Title / Description: Cabanillas Family Child Care (Home Occupation)
Page 5 of 12
Assigned Planner
PA Number Project Name APN
Apply Date
Approval Business
Date Applicant Company Name Phone
Owner Status
PA17-0119
960-171-014 Jaime Cardenas 01/19/2017 01/19/2017 JOSE CARLOS Approved
SOLANO
Case Title / Description: Solano Services (Home Occupation)
PA17-0120
965-040-003 Jaime Cardenas 01/20/2017 02/10/2017 Irene Rhodes Manuel Esoy Approved
Case Title / Description: Heart 2 Heart Baby (Home Occupation)
PA17-0121
965-040-003 Jaime Cardenas 01/20/2017 02/10/2017 Irene Rhodes Manuel Esoy Approved
Case Title / Description: Heart 2 Heart Baby (Home Occupation)(second lic)
PA17-0124 961-290-007 Jaime Cardenas 01/12/2017 02/13/2017 Brian Hopley
Case Title / Description: St. Thomas Episcopal Church Car Show TUP: A Major Temporary Use Permit for
St. Thomas Episcopal CHurch to hold their annual classic car show with food and beverage vendors to be
held on Saturday, February 11, 2017 from 10:00 a.m. - 2 p.m. in the St. Thomas Church parking lot located at
44651 Avenida De Missiones
(775) 813-9931 Episcopal Approved
Diocese of San
Diego
PA17-0126
909-240-019 Jaime Cardenas 01/20/2017 Yongsheng
Zhang
Case Title / Description: Moon Spa Massage Establishment Renewal: A renewal for a massage
establishment (Moon Spa) located at 27489 Jefferson Ave
Hilbert Group Plan Review
PA17-0128
954-330-028 Jaime Cardenas 01/20/2017 01/20/2017 Dan Hursh Approved
Case Title / Description: Roshambo (Home Occupation)
PA17-0129
954-330-028 Jaime Cardenas 01/20/2017 01/20/2017 Craig Barez Approved
Case Title / Description: Secret Sounds (Home Occupation)
PA17-0130
922-170-012 Eric Jones 01/23/2017 Sherrie Munroe (951) 296-3466 B & P Oil Out
ext 213 Services Inc
Case Title / Description: Gateway to Temecula Major Temporary Use Permit: A Major Temporary Use Permit
for the Gateway to Temecula to allow for a construction trailer at the project site generally located at the
northwest corner of Temecula Parkway & La Paz Road
PA17-0133 957-571-010 Jaime Cardenas 01/23/2017 02/10/2017 Sonny
Mascarenas
Case Title / Description: Aqua Terra (Home Occupation)
(951) 600-1104 Plan Review
Page 6 of 12
Assigned Planner
Approval Business
PA Number Project Name APN Apply Date Date Applicant Company Name Phone Owner Status
PA17-0135 960-063-007 Jaime Cardenas 01/23/2017
Case Title / Description: Xander Enterprises, Inc. (Home Occupation)
Israel Mendez Plan Review
PA17-0136
909-282-014 Jaime Cardenas 01/23/2017 Yingfeng Miao Winchester Plan Review
Place
Case Title / Description: Relax Zone Massage, Massage Establishment Renewal Permit: A Massage
Establishment Renewal Permit for Relax Zone Massage located at 41669 Winchester Rd., Suite 102
PA17-0139
960-020-057 Jaime Cardenas 01/24/2017 Honghui Gao SELWYN Plan Review
GINSBURG
Case Title / Description: Massage Establishment Permit (Amazing Massage): A Massage Establishment
Permit for "Amazing Massage" located at 32483 Temecula Parkway, Suite E-118
PA17-0141 960-063-031 Jaime Cardenas 01/24/2017
Case Title / Description: Preneur Productions (Home Occupation)
Xavier Nobles Plan Review
PA17-0142
961-261-025 Jaime Cardenas 01/24/2017 01/24/2017 Kelly White (951) 395-1450 ROSEMINDA Approved
WHITE
Case Title / Description: Kelly CJ White, Esq. (Home Occupation)
PA17-0143
921-480-053 Jaime Cardenas 01/24/2017
Case Title / Description: Su's Massage Place Massage Establishment Renewal Application: A Massage
Establishment Renewal Application for Su's Massage Place (formally Transend Spa) located at 27464
Commerce Center Drive
Xiang Su
(951) 693-0690 TEMECULA
LEGACY
PROP
Plan Review
PA17-0146
944-152-001 Jaime Cardenas 01/24/2017 01/24/2017 Greg Roach Approved
Case Title / Description: Greg Roach's Grading, Inc. (Home Occupation)
PA17-0147
957-080-019 Scott Cooper 01/24/2017
Case Title / Description: Seraphina TTM: A Tentative Tract Map for 49 residential lots and 6 open space lots
on 30.18 acres located on the northeast corner of Nicolas Rd. and Joseph Road. Previous Planning
Application (PA04-0178)
Mark Doty
(951) 676-8042 CARDINAL INV Plan Review
PROP
SERAPHINA
PA17-0151
945-280-024 Jaime Cardenas 01/25/2017
Case Title / Description: Eddy Enterprises (Home Occpation)
Tonya Eddy
(951) 757-5942 Plan Review
Page 7 of 12
Assigned Planner
Approval Business
PA Number Project Name APN Apply Date Date Applicant Company Name Phone Owner Status
PA17-0152
959-292-003 Jaime Cardenas 01/25/2017 01/25/2017 Kacey Kregel Approved
Case Title / Description: Safe Girl (Home Occupation)
PA17-0153
921-451-007 Brandon Rabidou 01/25/2017 01/25/2017 Keelie Henslee Approved
Case Title / Description: Swimsational Swim School (Home Occupation)
PA 17-0154
966-120-015 Jaime Cardenas 01/25/2017 01/26/2017 Shirley Approved
Hernandez
Case Title / Description: Infiniti Boutique (Home Occupation)
PA 17-0156
916-673-012 Brandon Rabidou 01/25/2017 01/25/2017 Kelly Barttels Approved
Case Title / Description: K. Belle Inc. (Home Occupation)
PA17-0158
919-410-011 Jaime Cardenas 01/25/2017 01/25/2017 Irvine Dyal Approved
Case Title / Description: Tailor Made Lending (Home Occupation)
PA17-0159
962-592-027 Jaime Cardenas 01/25/2017 01/25/2017 Crystal Hiatt Approved
Case Title / Description: The Hiatt Hive (Home Occuapation)
PA17-0160
960-103-040 Jaime Cardenas 01/25/2017
Case Title / Description: Gabys Cleaning Service (Home Occupation)
Gabriela Velarde
(619) 565-9365 Plan Review
PA17-0162
921-400-030 Brandon Rabidou 01/26/2017 Ambassador Ambassador (866) 586-1840 ASSISTANCE Plan Review
Energy Inc Energy Inc LEAGUE OF
TEMECULA
VALLEY
Case Title / Description: Assistance League Solar MOD: A Minor Modification (Planning Review Only) for a
roof top photovoltaic system (238 panels) for the Assistance League of Temecula Valley, located at 28720 Via
Montezuma
PA17-0164
921-750-009 Scott Cooper 01/26/2017
Case Title / Description: Mind Trap Escape Room CUP: A Conditional Use Permit to allow for an escape
room located at 26780 Ynez Ct.
Nathan Bekker Mind Trap
(760) 687-6133 MIKE &
LEANN
AZEVEDO LTD
PARTNERSHI
P
Plan Review
Page 8 of 12
Assigned Planner
Approval Business
PA Number Project Name APN Apply Date Date Applicant Company Name Phone Owner Status
PA17-0165
960-020-059 Jaime Cardenas 01/26/2017 Killarney's Pub & Killarney's Pub & (951) 302-8338 Jerry Swanger Plan Review
Grill Grill
Case Title / Description: A Major Temporary Use Permit for a St. Patrick's Day Festival at Killarneys located
at 32475 Temecla Parkway (MTUP)
PA17-0166
921-270-055 Dale West 01/26/2017 01/26/2017 Timothy Daniels
Case Title / Description: Timmy D Productions (Home Occupation)
(951) 693-1680 Timothy Approved
Daniels
PA17-0167
921-320-016 Brandon Rabidou 01/26/2017 Matt Buckles (714) 639-9860 Temecula Town Plan Review
Center
Case Title / Description: Temecula Town Center MOD: A Major Modification to Temecula Town Center to
alter the existing exterior elevations with new paint, trim, canopies, walls, awnings, and tower elements at the
existing shopping center located between Ynez and Rancho California Road
PA17-0168
910-282-004 Jaime Cardenas 01/26/2017 Deng Qiaoling B&D Enterprises (626) 536-7261 Plaza Plan Review
Temecula Inc
Case Title / Description: A massage establishment permit for Pacific Spa located at 27626 Jefferson Ave
(MEP)
PA17-0171 955-413-014 Jaime Cardenas 01/26/2017 01/31/2017 Julia Hess
Case Title / Description: Julie's Pools (Home Occupation)
(951) 501-9236 Approved
PA17-0172
910-420-030 Jaime Cardenas 01/26/2017
Case Title / Description: Homestead Steaks TUP: A Temporary Use Permit for Homestead Steaks to
operate a stand at the Temecula Promenade Mall to sell frozen meat from February 23, 2017 until March 24,
2017 from 10:O0am to 6:OOpm
Melissa Gatlin
(417) 825-3244 TEMECULA
TOWNE
CENTER
ASSOC
Plan Review
PA17-0174
910-420-030 Jaime Cardenas 01/27/2017
Case Title / Description: A Massage Establishment Renewal forAros Massage. A Massage Establishment
renewal for Aros Massage to operate at 40820 Winchester Road, suite 2296.
Tao Guan
(626) 475-6908 TEMECULA
TOWNE
CENTER
ASSOC
Plan Review
PA17-0175
953-290-022 Jaime Cardenas 01/27/2017 01/27/2017 Amanda Mendez Approved
Case Title / Description: A & E Business Management LLC (Home Occupation)
Page 9 of 12
Assigned Planner
Approval Business
PA Number Project Name APN Apply Date Date Applicant Company Name Phone Owner Status
PA17-0177 957-183-017 Eric Jones
Case Title / Description: KD Mae Designs (Home Occupation)
01/27/2017 01/27/2017 Janice Fawver Approved
PA17-0179
921-700-016 Jaime Cardenas 01/27/2017
Case Title / Description: Massage Establishment Permit: A Massage Establishment Permit for Lil Egg
Massage located at 30650 Rnacho California Road Suite 406
Young Cui
(541) 401-2218 PK I
PALOMAR
VILLAGE
Plan Review
PA17-0182
916-421-016 Jaime Cardenas 01/27/2017 01/30/2017 Benjamin Moore Approved
Case Title / Description: Moore Management Company (Home Occupation)
PA17-0183
920-054-041 Jaime Cardenas 01/30/2017 01/30/2017 LiHung Chen CHAO KUO Approved
Case Title / Description: Chen's Acupuncture & Herbs (Home Occupation)
PA17-0185
954-280-038 Jaime Cardenas 01/30/2017 01/30/2017 Robert Hall Approved
Case Title / Description: R & J Hall Environmental Services (Home Occupation)
PA 17-0187
921-292-049 Jaime Cardenas 01/30/2017 01/30/2017 Brent Manion Approved
Case Title / Description: Brent Manion Handyman (Home Occupation)
PA17-0189
910-300-018 Jaime Cardenas 01/30/2017
Case Title / Description: Happy Buddha Foot Reflexology Massage Renewal (Ynez): A Massage
Establishment Permit for Happy Buddah Foot Reflexology Massage to operate a Massage Establishment at
26491 Ynez Road, Suite S
Li Rong Ming (626) 283-9665 KIMCO PALM Plan Review
PLAZA
PA17-0190
920-100-034 Jaime Cardenas 01/30/2017
Case Title / Description: Happy Buddha Foot Reflexology Spa (Winchester) Massage Establishment
Renewal: A Massage Establishment Renewal Permit for Happy Buddha Foot Reflexology Spa located at
40150 Winchester Road
Li Rong Ming (626) 283-9665 SCOOBY DOO Plan Review
PROP
PA17-0191 965-140-013 Jaime Cardenas 01/30/2017 01/30/2017 Gary Nelson
Case Title / Description: A Quarterly Pest Control (Home Occupation)
(951) 294-1126 Approved
PA 17-0192
921-480-017 Jaime Cardenas 01/30/2017 Olga Espinoza (323) 528-9035 MEDALLION Plan Review
REALTY INV
Case Title / Description: Olga L. Espinoza Massage Permit Renewal: A Massage Establishment Permit
renewal for Olga L. Espinzoa Massage located 27537 Commerce Center Drive, Suite 209
Page 10 of 12
Assigned Planner
PA Number Project Name APN
Apply Date
Approval Business
Date Applicant Company Name Phone
Owner Status
PA17-0195
921-060-009 Jaime Cardenas 01/31/2017 Ling Lou (951) 676-8899 JEFFERSON Plan Review
ETC
Case Title / Description: Zen Massage Renewal Permit: A Massage Establishment Renewal Permit for Zen
Massage located at 28061 Jefferson Ave., Suite 4
PA17-0196 962-340-009 Jaime Cardenas 01/31/2017
Case Title / Description: AR Brand Photography by Amelia Warner (Home Occupation)
Amelia Warner Plan Review
PA17-0198
944-323-018 Jaime Cardenas 01/31/2017 01/31/2017 ROBERT P Approved
MANBERT
Case Title / Description: Manbert Consulting, Inc. (Home Occupation)
PA17-0200
955-282-006 Dale West 01/31/2017 01/31/2017 Hillary Houseman
Case Title / Description: Kulia (Home Occupation)
(951) 751-1433 Approved
PA17-0201
962-052-003 Jaime Cardenas 01/31/2017 01/31/2017 Olivia Surla Approved
Case Title / Description: Joselle's Bakeshop (Home Occupation)
PA17-0202 Brandon Rabidou 01/31/2017 02/03/2017 David Lovio
Case Title / Description: Sunland Electric (Home Occupation)
(951) 712-2826 Approved
PA17-0205 921-310-014 Jaime Cardenas 01/31/2017 01/31/2017 Francisco Bello
Case Title / Description: Bello Landscape (Home Occupation)
(951) 258-7841 Approved
PA17-0208
921-260-018 Jaime Cardenas 01/31/2017 Fusion Fusion Therapeutic (951) 326-5633 Heritage Plan Review
Therapeutic Massage Partners
Massage
Case Title / Description: A Massage Establishment Application for Fusion Therapeutic Massage located at
27393 Ynez Road
PREAPP17-0017
910-470-034 Scott Cooper 01/05/2017 01/19/2017 Judea Cordero
Case Title / Description: Chick-fil-A Pre App: A Pre -Application for an existing Chick-fil-A to re-route the
drive-thru lane and add new bi-parting doors. The project is located at 40531 Margarita Road.
(626) 685-2800 Completed
Page 11 of 12
Assigned Planner
Approval Business
PA Number Project Name APN Apply Date Date Applicant Company Name Phone Owner Status
PREAPP17-0098
910-330-014 Brandon Rabidou 01/17/2017 Chris Costanzo Union Bank Cancelled
Case Title / Description: Hometown Buffet Redevelopment Pre -app: A pre -application for the redevelopment
of a former Hometown Buffet site for a car -wash and drive through
PREAPP17-0144 909-370-044 Scott Cooper
01/24/2017 02/09/2017 Bryan Clendenen Clendenen (909) 732-6666 Completed
Development
Company
Case Title / Description: iA Robotics Pre -App: A Pre -Application for a 28,440 square foot, two-story,
industrial building located on the southwest corner of Winchester Road and Remington Avenue
Page 12 of 12
Item No. 16
Approvals
City Attorney
Finance Director
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Charlie DeHart, Fire Chief/Fire Marshall
DATE: February 28, 2017
SUBJECT: Fire Department Monthly Report
PREPARED BY: Wendy Miller, Administrative Assistant
RECOMMENDATION: That the City Council receive and file the Fire Department Monthly
Report.
Riverside County Fire Department/ CAL FIRE
Emergency Incident Statistics
John R. Hawkins
Fire Chief
2/13/2017
Report Provided By: Riverside County Fire Department
Communications and Technology Division
GIS Section
Please refer to Map and Incident by Battalion, Station, Jurisdiction
Incidents Reported for the month of January,2017 and Temecula City Page 1 of 6
*Incidents are shown based on the primary response area for the incident location. This does not represent total response times for all units only the first unit in.
Response Activity
Incidents Reported for the month of January,2017 and Temecula City
■ False Alarm 68 9.2%
• Haz Mat 4 0.5%
• Medical 529 71.4%
■ Other Fire 5 0.7%
■ Other Misc 4 0.5%
Public Service Assist 42 5.7%
• Res Fire 2 0.3%
Rescue 1 0.1%
• Ring ing Alarm 1 0.1%
• Standby 14 1.9%
■ Traffic Collision 69 9.3%
Vehicle Fire 1 0.1%
■ VUldland Fire 1 0.1%
Total: 741 100.0%
False Alarm 68
Haz Mat 4
Medical 529
Other Fire 5
Other Misc 4
Public Service Assist 42
Res Fire 2
Rescue 1
Ringing Alarm 1
Standby 14
Traffic Collision 69
Vehicle Fire 1
Wildland Fire 1
Incident Total:
Average Enroute to Onscene Time*
Enroute Time = When a unit has been acknowledged as responding. Onscene Time = When a unit has been acknowledge as being on
scene. For any other statistic outside Enroute to Onscene please contact the IT Help Desk at 951-940-6900
741
<5 Minutes +5 Minutes
+10 Minutes +20 Minutes Average % 0 to 5 min
505 153 16 5 4.3 74.4%
The following incidents are included in the total number of records but not in the average time HZM, HZMMC, OAC, OAF, OAM, OAMAD, OAMAI, OAMTE, OAMVA, OAP, OAR, OAV, OUT, OOU,
LEB, LEO, LEI, BRNPMT, OES, PAA, PAD, PAF, PAO, PAP, HFS, HFSAM, HFSCA, HSBT, HSBTC, HSBTS, HSBTV, HSE, HSG
Last Updated 2/13/2017 3: Page 2 of 6
*Incidents are shown based on the primary response area for the incident location. This does not represent total response times for all units only the first unit in.
Station 12
Temecula
Station 73 Rancho
California
Station 83 French
Valley
Station 84
Parkview
Station 92 Wolf
Creek
Temecula
Temecula
Temecula
Temecula
Temecula
Incidents by Battalion, Station and Jurisdiction
Special
District
Battalion 15
Station Pechanga Temecula
#2
Battalion Total
Grand Total
Station Total
False Haz Mat Medical Other Other Public Res Rescue Ringing Standby Traffic Vehicle Wildlan
Alarm Fire Misc Service Fire
Alarm Collisio Fire d Fire
1
0
0
0
0
0
0
0
0
0
0
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
Total
1
Station Total
16 0 95 3 1 10 0 0 0 7 27 1 0
16 0 95 3 1 10 0 0 0 7 27 1 0
19 2 176 1 0 8 0 0 0 1 22 0 1
Station Total
19 2 176 1 0 8 0 0 0 1 22 0 1
1 0 5 0 0 0 0 0 0 0 1 0 0
17 1
17 1 150 0 2 15 1 1 0 1 12 0 0
14 1 103 1 1 9 1 0 1 5 7 0 0
14 1 103 1 1 9 1 0 1 5 7 0 0
1 0 5 0 0 0 0 0 0 0 1 0 0
Station Total
150 0 2 15 1 1 0 1 12 0 0
Station Total
Station Total
Battalion Total
1
1
160
160
230
230
7
7
200
200
143
143
67 4 529 5 4"2 1 740
68 4 529 5 4 42 2 1 1 14 69 1 1 741
Last Updated 2/13/2017 3,
*Incidents are shown based on the primary response area for the incident location. This does not represent total response times for all units only the first unit in.
Page3of6
Incidents by Jurisdiction
False Haz Mat Medical Other Other Public Res Fire Rescue Ringing Standby Traffic Vehicle Wildland
Alarm Fire Misc Service
Alarm Collision Fire Fire
Last Updated 2/13/2017 3,
68 4 529 5 4 42 2 1 1 14
69
1 1
69
*Incidents are shown based on the primary response area for the incident location. This does not represent total response times for all units only the first unit in.
Page4of6
Incidents by Supervisorial District - Summary
False Alarm
Haz Mat
Medical
Other Fire
Other Misc
Public Service Assist
Res Fire
Rescue
Ringing Alarm
Standby
Traffic Collision
Vehicle Fire
Wildland Fire
Total
Last Updated 2/13/2017 3,
DISTRICT 3
CHUCK
WASHINGTON
68
4
529
5
4
42
2
1
1
14
69
1
1
741
Grand
il
Total l
68
4
529
5
4
42
2
1
1
14
69
1
1
741 di
*Incidents are shown based on the primary response area for the incident location. This does not represent total response times for all units only the first unit in.
Page5of6
MONTH = 1 and 'YEAR = 2017 and CITYNAME = 'Temecula'
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Last Updated 2/13/2017 3,
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*Incidents are shown based on the primary response area for the incident location. This does not represent total response times for all units only the first unit in.
Page6of6
2016 City of Temecula Fire Department Emergency Response and Training Totals
U1 L.I SAI- ETY C SS TOTALS
2017 Class Totals
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sept
Oct
Nov
Dec
Total
CPR/AED
19
19
FIRST AID
16
16
PEDIATRIC FIRST AID
0
0
HCP
0
0
STAFF HCP
0
0
CERT
1
1
TEEN CERT
0
0
Total
36
0
0
0
0
0
0
0
0
0
0
0
36
INCIDENT/RESPONSE TOTALS FOR THE CITY OF TEMECULA
2017 Incident Response Totals
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sept
Oct
Nov
Dec
Total
COMMERCIAL FIRE
0
0
FALSE ALARM
68
68
HAZ MAT
4
4
MEDICAL AID
529
529
MUTI FAMILY DWELLING
0
0
OTHER FIRE
5
5
OTHER MISC.
4
4
PSA
42
42
RINGING ALARM
1
1
RESIDENTIAL FIRE
2
2
RESCUE
1
1
STANDBY
14
14
TRAFFIC COLLISSION
69
69
VEHICLE FIRE
1
1
WILDLAND FIRE
1
1
Total
741
0
0
0
0
0
0
0
0
0
0
0
741
FIRE DEPARTMENT CLASS TOTAL COMPARISON
2015 vs. 2016
36
36
35
34
33
32
31
30
29
28
36
1
27 z f
,P�.) - Qk°�. '' `SPe• Pe �P, ,.) 'J�, PJ& Q������ 0��0��� p�`���� FO�e OOP�"
■ 2016 YTD 02017 YTD 'O
MONTH
2016 YTD
2017 YTD
JANUARY
30
36
FEBRUARY
MARCH
APRIL
MAY
JUNE
JULY
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
TOTAL TO DATE
30
36
FIRE DEPARTMENT TOTAL CALL COMPARISON
2015 vs. 2016
760
740
720
700
680
660
640
620
600
�JP• �, �P�°� PQ�\� `SPa �J�J�a 0J�� c•
kV. • ���� • °P��
�P Qc�O PJ �Q�<O� OJ, 0<c,�'� °
MONTH
2016 YTD
2017 YTD
JANUARY
660
741
FEBRUARY
MARCH
APRIL
MAY
JUNE
JULY
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
TOTAL TO DATE
660
741
■2016 YTD
0 201 YTD
Fire Department
Temecula Fire Stations- Public Education
Reporting Month: January
Reporting 12, 73, 84, 92
Stations:
Total Number of
Events
for Reporting Month
0
0
Reporting Year: 2017
PR and Public Education Programs:
Event Type
School Event
Adult Education
0
Fair/Safety Expo
Total Number of Hours Number of Public Contacts:
0 0
0 0
0
0
5
0
1
Display
0
Station Tour
Fire Safety Trailer
Other
Field Inspections:
Total Number of Initial Field
Inspections for Reporting
Month
0
5
0
2
Total Number of
Re -inspections for Reporting 1
Month
0
0
0
268
0
15
LE -100's (Weed Abatement)
Total Number of
LE -100 Inspections for
Reporting Month
0
Prevention Referrals:
Total Number of Fire
Prevention Referrals for
Reporting Month
3
Significant Events:
Provide a brief synopsis of significant TC's, Fires, Near Drowning's, Road Closures etc...
Include photos if available.
Engine 12 responded to 220 incidents in the month of January. Engine 73 and Truck 73
responded to 336 city and county emergency and non -emergency incidents for the month of
January. Station 73 provided assistance to the following communities and cities: Murrieta,
Lake Elsinore and Menifee.
Item No. 17
Approvals
City Attorney
Finance Director
City Manager
CITY OF TEMECULA
AGENDA REPORT
TO: City Manager/City Council
FROM: Patrick A. Thomas, Director of Public Works / City Engineer
DATE: February 28, 2017
SUBJECT: Public Works Department Monthly Report
RECOMMENDATION: Receive and file the Public Works Department Monthly Report for
Capital Improvement Projects, Maintenance Projects, and Land Development Projects.
City of Temecula
DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT
FEBRUARY 28, 2017
PROJECT NAME
BRIEF DESCRIPTION
TOTAL
PROJECT
COST
ESTIMATED/CURRENT MILESTONES
CAPITAL IMPROVEMENT PROJECTS
CIRCULATION PROJECTS
Butterfield Stage Road at La Serena Way
— Traffic Signal Installation
Traffic signal installation at the intersection of
Butterfield Stage Road at La Serena Way
$315,000
• Anticipate bidding this project in March 2017
• Anticipate construction will begin in summer
2017
Citywide Slurry Seal for Arterial Streets
Slurry arterial streets (Winchester, Jefferson, and
Temecula Parkway) with the goal to prolong their
useful life and avoid much more costly roadway
rehabilitation measures
$658,750
• On June 14, 2016, City Council awarded a
Construction Contract to Pavement Coatings
Co.
• Anticipate construction will begin in April 2017
Interstate -15 / State Route 79 South
Ultimate Interchange, PW04-08
Construction of ramp system that will improve
access to Interstate 15 from Temecula Parkway /
State Route 79 South
$50,646,479
• On November 15, 2016, City Council
approved a Construction Management
Agreement with Falcon Engineering
Services, Inc. and a Construction
Engineering Support Agreement to Michael
Baker International, Inc.
• On November 15, 2016, City Council
approved the Plans and Specifications and
authorized solicitation of construction bids
• Bid Opening was held on February 16, 2017
Overland Drive Extension (Commerce
Center Drive to West of Enterprise Circle)
Design and construction of the extension of
Overland Drive from Commerce Center Drive to
Murrieta Creek
$8,423,347
• On December 16, 2016, City Council
approved Plans and Specifications, and
authorized solicitation of construction bids
• Anticipate bidding this project spring 2017
Pavement Rehabilitation Program —
Margarita Road
Rehabilitation of Margarita Road from Rancho
California Road to Temecula Parkway
$3,700,000
• On January 24, 2017, City Council approved
the Plans and Specifications, and authorized
solicitation of construction bids
• Anticipate bidding this project in March 2017
City of 'TemecuCa
DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT
FEBRUARY 28, 2017
PROJECT NAME
BRIEF DESCRIPTION
TOTAL
PROJECT
COST
ESTIMATED/CURRENT MILESTONES
CAPITAL IMPROVEMENT PROJECTS (continued)
CIRCULATION PROJECTS (continued)
Pavement Rehabilitation Program —
Residential Slurry Seal
Rehabilitation of Harveston, Avendale/Barclay
Estates, Woodcrest Country, The Villages,
Ridgeview, Promenade Mall at Temecula,
Costain Signet, Rancho Del Sol, Rancho Solana,
Verano, Crowne Hill, and Wolf Creek
neighborhoods, and the Industrial Area -
Westside Business Park Dr. (four commercial
streets in the northwest section of the City)
$2,300,000
• Request approval of the Plans and
Specifications, and authorization to solicit
construction bids at the February 28, 2017
City Council Meeting
Pechanga Parkway Widening, PW15-14
WideningServices
of Pechanga Parkway between Via
Gilberto to North Casino Drive
$5,000,000
• City Council approved a Professional
Agreement for the Design and the
Environmental Document at their meeting on
April 26, 2016
• Completion of Design Plans is anticipated in
spring 2017
Winchester Road at Roripaugh Road
Signal
Provides for the design and construction of
modifications by providing designated left turn
movements from Roripaugh Road onto
Winchester Road
$92,000
• On June 14, 2016, City Council awarded a
Construction Contract to Los Angeles Traffic
Signal Transportation
• This project will be completed by the end of
February 2017
INFRASTRUCTURE PROJECTS
Citywide Concrete Repairs Fiscal Year
2016-17, PW16-04
Removing and replacing various concrete street
and park improvements including, but not limited
to curb and gutter, sidewalk sections, drive
approaches, under sidewalk drains, cross
gutters, spandrels and ADA ramps, with all
necessary traffic control
$242,022
• Bid Opening was held on January 17, 2017
• On February 14, 2017, City Council awarded
a Construction Contract to EBS General
Engineering, Inc.
City of TemecuCa
DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT
FEBRUARY 28, 2017
PROJECT NAME
BRIEF DESCRIPTION
TOTAL
PROJECT
COST
ESTIMATED/CURRENT MILESTONES
CAPITAL IMPROVEMENT PROJECTS (continued)
INFRASTRUCTURE PROJECTS (continued)
Citywide Sidewalks - Ynez Road
Sidewalk, PW15-12
Construct a six-foot wide sidewalk and various
adjustments to existing landscape and irrigation,
and facilities to accommodate the sidewalk
located on the east side of Ynez Road from
Pauba Road to Portraits Lane
$64,462
• A bid opening was held on November 28,
2016
• On December 13, 2016, City Council
awarded a Construction Contract to L.C.
Paving & Seal, Inc.
• Construction started on February 22, 2017
Old Town Sidewalks Improvement
Project, PW15-06
Will provide walking surfaces for pedestrians
$360,000
• On October 25,2016, City Council approved
the Plans and Specifications, and authorized
solicitation of construction bids
• Anticipate bidding this project by the end of
February 2017
Temecula Park and Ride, PW06-09
Design and construction of a park and ride facility
in the vicinity of Temecula Parkway and La Paz
Street
$2,764,093
• Plan revisions are underway
PARKS & RECREATION PROJECTS:
Patricia H. Birdsall Sports Park Synthetic
Turf Enhancement
Enhancement of the synthetic turf and infill
material at each of the four synthetic turf sports
fields
$2,000,000
• On February 28, 2017, the City Council is set
to appropriate $1,000,000 from Measure "S"
to enhance two fields
• Additional appropriation is anticipated in
Fiscal Year 2017-18
• The fields will be done over summer 2017
Sam Hicks Monument Park Playground
Enhancement, PW12-20
Design and construct a new innovative play area
to replace the existing equipment
$648,888
• Notice to Proceed with Design and
Fabrication was issued on June 9, 2015
• On December 13, 2016, City Council rejected
all bids and authorized Public Works to re -bid
the project for construction bids
• Design plans were completed at the end of
January 2017, and the playground
components are being fabricated
City of TemecuCa
DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT
FEBRUARY 28, 2017
PROJECT NAME
BRIEF DESCRIPTION
TOTAL
PROJECT
COST
ESTIMATED/CURRENT MILESTONES
MISCELLANEOUS
Murrieta Creek Flood Control Project,
Phase 2
This project is for flood control and environmental
restoration and is a U.S. Army Corps of
Engineers and Riverside County Flood Control
and Water Conservation District project
N/A
• Construction has been greatly affected by
the significant rains since the beginning of
the year
• Construction will resume with the
placement of soil cement walls toward the
end of February 2017 after site cleanup
and maintenance
PROJECT NAME
BRIEF DESCRIPTION
ESTIMATED/CURRENT MILESTONES
LAND DEVELOPMENT PROJECTS
Gas Line Repairs
Located at Vail Elementary School on Mira Loma Dr.
• Gas line repairs and repaving began at the end of
January 2017
• Anticipate completion by mid-March 2017
Islamic Center
• Grind and overlay was complete in mid-February
Located on Nicolas Road
2017
Pole Relocation
• Traffic signal poles have been relocated
Roripaugh Road and Winchester Road
• Sidewalk work has been completed
Utility Crossings
• Various utility crossings associated with the medical
De Portola Road, just west of Margarita Road
office building located at this site are anticipated to be
complete by mid-March, 2017
Utility Pool Relocation
• Southern California Edison (SCE) completed the
Street, south of First Street
PujolFebruary
relocation of several utility poles in this area in mid-
2017
Water Line Abandonment
• Rancho California Water District (RCWD) performed
Located on Pechanga Parkway, just south of Temecula
water line abandonment which was completed mid -
Parkway
February 2017
City of TemecuCa
DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT
FEBRUARY 28, 2017
PROJECT NAME
BRIEF DESCRIPTION
TOTAL
PROJECT
COST
ESTIMATED / CURRENT MILESTONES
MAINTENANCE PROJECTS
City of Temecula Library Upgrades
Upgrades include interior and exterior re-
painting, lighting fixtures, furniture, electrical, and
plumbing fixture improvements
$200,000
• Anticipate project completion by August
2017
Community Recreation Center
and
City Library Joint Seal
Caulk all concrete driveway and walkway joints
at both facilities
$14,300
• Anticipate project completion by March
2017
Old Town Sound System
Upgrade speakers at intersections
$4,800
• Project was completed in February 2017
Patricia H. Birdsall and Ronald Reagan
Sports Parks Lighting Re -tamping
Lifecycle replacement of Musco sports lighting
lamps at Patricia H. Birdsall Sports Park (soccer
field #2), and Ronald Reagan north/south fields
$8,050
• Anticipate project completion in March 2017
Patricia H. Birdsall Sports Park Resilient
Surfacing Replacement
Replace ageing playground rubber resilient
surfacing
$100,000
• Anticipate project completion in June 2017
Pennypickle's Workshop Roof
Replacement Project
Replace both sloped roof and wood shingle roof
areas at the Museum
$200,000
• Roof consultant is preparing specifications
for bid
• Anticipate project completion by December
2017
Playground Equipment Enhancement and
Safety Surfacing
Replace aging play structures and associated
safety surfacing (Nicolas Park, Veterans Park,
Sunset Park, and Vail Ranch Park)
$275,000
• Responses to the Request for Qualifications
have been reviewed
• Playground Design awaiting final approval
by the Parks & Recreation Committee
Members
• Anticipate project completion by July 2017
City of TemecuCa
DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT
FEBRUARY 28, 2017
PROJECT NAME
BRIEF DESCRIPTION
TOTAL
PROJECT
COST
ESTIMATED / CURRENT MILESTONES
MAINTENANCE PROJECTS (continued)
Restrooms at Sam Hicks Monument Park
and Sixth Street
Install restroom floor and base tile and apply
protective micro -guard sealer to floors and walls
$23,358
• Anticipate project completion by April 2017
Smart Irrigation Controller Conversion
Replace the remaining 80 outdated irrigation
controllers to weather -based smart controller with
rain sensor
$125,000
• Partially funded by SoCal WaterSmart
Rebates
• Pending final rebate approval
• Anticipate project completion by April 2017
Temecula Elementary School Pool Heater
Replace 12 -year old pool heater with a new high
efficient, low NOx heater
$41,000
• Anticipate project completion by March
2017
REQUESTS TO SPEAK
City Council Meeting 02/28/17
I wish to speak on:
REQUEST TO SPEAK
CITY OF TEMECULA
Date:
1i7
Public Comment Circle One. CITY COUNCIU / CSD / SARDA / THA / TPFA
Subject: CisH C-OUINC)
nAgenda Item No. For n Against n
Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the
City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council
Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City
Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state
your name for the record.
Name:
Phone Number:
Address: �
If you are representing an organization or group, please give the name:
Please note that all information presented at a City Council meeting becomes public record.
All information provided is optional.
I wish to speak on:
REQUEST TO SPEAK
CITY OF TEMECULA
Date:
/zg/j7
E Public Comment Circle One: CITY COUNCIL / CSD / SARDA / THA / TPFA
Subject:
Agenda Item No. For n Against n
Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the
City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council
Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City
Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state
your name for the record. C
Name: 7th) /� S19 LI "4/ S Phone Number: �� --
Address:
If you are representing an organization or group, please give the name:
PUPA/ 5
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All information provided is optional.
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Date:
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Subject: ���
❑ Agenda Item No. For ❑ Against ❑
2- 12- eko (-7
Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the
City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council
Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City
Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state
your name for the record.
Name: it 1 WL K A—rAa�
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'VA� Lv �� E UCV i I vy O"JP -1-002
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wish to speak on:
REQUEST TO SPEAK
CITY OF TEMECULA
Date: / Le ? - /
Public Comment Circle One: CITY COUNCI CSD / SARDA / THA / TPFA
Subject: ?Ro
Agenda Item No. )1'/
For El/Against
Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the
City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council
Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City
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your name for the record.
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I wish to speak on:
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CITY OF TEMECULA
Date: 7/ 2V, 7
Public Comment Circle One: CITY COUNCIL / CSD / SARDA / THA / TPFA
Subject: �(
Agenda Item No. 1 l For Ft Against
Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the
City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council
Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City
Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state
your name for the record.
Name: J ertiP-c-( Phone Number:'
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REQUEST TO SPEAK
CITY OF TEMECULA
Date:
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Subject:
0 Agenda Item No. t t For
Against
Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the
City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council
Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City
Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state
your name for the record.
Name: Toy g f eV 7 r1 \ 5
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