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HomeMy WebLinkAbout022817 CC AgendaIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II] AGENDA TEMECULA CITY COUNCIL REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA FEBRUARY 28, 2017 — 7:00 PM At approximately 9:45 P.M., the City Council will determine which of the remaining agenda items can be considered and acted upon prior to 10:00 P.M. and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end at 10:00 P.M. 6:00 PM - The City Council will convene in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matters: 1. Conference with Real Property Negotiators. The City Council will meet in closed session pursuant to Government Code Section 54956.8 regarding the potential purchase of real property owned by Lance K. Peto Trust, consisting of approximately 7,400 square feet located at 42061 Main Street in the City of Temecula (APN 922-036-039 and APN 922-036-040). The parties to the negotiations for the potential purchase of the property by the City are: Lance K. Peto Trust and the City of Temecula. Negotiators for the City of Temecula are: Aaron Adams, Peter Thorson, Greg Butler, and Luke Watson. Under negotiation are price and terms for the City's purchase of the property. 2. Conference with Legal Counsel — Potential Litigation. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(2) with respect to one matter of potential litigation. A point has been reached where, in the opinion of the City Attorney, based on existing facts and circumstances, there is a significant exposure to litigation involving the City. 3. Labor Negotiations. The City Council will meet in closed session with its designated representatives to discuss labor negotiations pursuant to Government Code Section 54957.6. The City's designated representatives are: City Manager Aaron Adams, City Attorney Peter Thorson, Assistant City Manager Greg Butler, Director of Finance Jennifer Hennessy, Human Resources Manager Isaac Garibay and Economic Development Analyst Charles Walker. The labor negotiations concern the California Teamsters Public, Professional and Medical Employees Union Local 911 and the unrepresented group of management and confidential staff. 1 Next in Order: Ordinance: 17-01 Resolution: 17-11 CALL TO ORDER: Mayor Maryann Edwards Prelude Music: Chaparral High School Drama Invocation: Chaplain J. Jon Neil, LT, USN, CHC Flag Salute: Council Member Mike Naggar ROLL CALL: Comerchero, Naggar, Rahn, Stewart, Edwards PRESENTATIONS/PROCLAMATIONS Presentation by Temecula Valley Woman's Club PUBLIC COMMENTS A total of 30 minutes is provided for members of the public to address the City Council on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the City Council on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form may be filled out and filed with the City Clerk prior to the City Council addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or Council Business items on the agenda, a Request to Speak form may be filed with the City Clerk prior to the City Council addressing that item. Each speaker is limited to five minutes. CITY COUNCIL REPORTS Reports by the members of the City Council on matters not on the agenda will be made at this time. A total, not to exceed, 10 minutes will be devoted to these reports. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the City Council request specific items be removed from the Consent Calendar for separate action. 1 Waive Reading of Standard Ordinances and Resolutions RECOMMENDATION: 1.1 That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. 2 2 Approve the Action Minutes of February 14, 2017 RECOMMENDATION: 2.1 That the City Council approve the City Council and Joint Meeting of the City Council and Public/Traffic Safety Commission action minutes of February 14, 2017. 3 Approve the List of Demands RECOMMENDATION: 3.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Approve the Sponsorship Agreement with Reality Rally Inc. for the 2017 Reality Rally, a Fundraiser Event for Michelle's Place (At the Request of the Economic Development Committee Mayor Edwards and Council Member Comerchero) RECOMMENDATION: 4.1 That the City Council approve the Sponsorship Agreement with Reality Rally Inc. for city -support costs, in the amount of $8,000 and in-kind promotional services of $11,415, for the 2017 Reality Rally. 5 Approve the Sponsorship Agreement with Temecula Education Foundation for the 2017 Taste of Temecula Valley (At the Request of the Economic Development Committee Mayor Edwards and Council Member Comerchero) RECOMMENDATION: 5.1 That the City Council approve the Sponsorship Agreement with Temecula Education Foundation for city -support costs, in the amount of $7,980 and in-kind promotional services of $11,415, for the 2017 Taste of Temecula Valley. 6 Adopt Resolution in Support of Riverside County's Broadband Fiber to the Premise Master Plan RECOMMENDATION: 6.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA IN SUPPORT FOR RIVERSIDE COUNTY'S BROADBAND FIBER TO THE PREMISE MASTER PLAN 3 7 Approve an Agreement for Consultant Services with Owen Group, Inc. to Consolidate and Update Evaluation of Disabled Access to City Facilities, Programs and Public Right of Way, PW16-03 RECOMMENDATION: 7.1 Approve the Agreement for Consultant Services with Owen Group, Inc., in the amount of $327,570, to Consolidate and Update Evaluation of Disabled Access to City Facilities, Programs and Public Right of Way, PW16-03; 7.2 Authorize the City Manager to approve Extra Work Authorizations not to exceed the contingency amount of $32,757, which is equal to 10% of the Agreement amount. 8 Approve the Sixth Amendment to the Agreement with Miko Mountain Lion, Inc. for Maintenance Services RECOMMENDATION: 8.1 That the City Council approve the Sixth Amendment to the Agreement for Maintenance Services with Miko Mountain Lion, Inc., to increase the maximum payment in the amount of $100,000. 9 Approve the Plans and Specifications, and Authorize Solicitation of Construction Bids for the Pavement Rehabilitation Program — Residential Slurry Seal, PW17-03 RECOMMENDATION: 9.1 Approve the Plans and Specifications, and authorize the Department of Public Works to solicit construction bids for the Pavement Rehabilitation Program — Residential Slurry Seal, PW17-03; 9.2 Make a finding that this project is exempt from CEQA pursuant to Article 19, Categorical Exemption, Section 15301, Existing Facilities, of the CEQA Guidelines. ******************** RECESS CITY COUNCIL MEETING TO SCHEDULED MEETINGS OF THE TEMECULA COMMUNITY SERVICES DISTRICT, THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, THE TEMECULA HOUSING AUTHORITY, AND THE TEMECULA PUBLIC FINANCING AUTHORITY ******************** 4 TEMECULA COMMUNITY SERVICES DISTRICT MEETING Next in Order: Ordinance: CSD 17-01 Resolution: CSD 17-01 CALL TO ORDER: President Jeff Comerchero ROLL CALL: DIRECTORS: Edwards, Naggar, Rahn, Stewart, Comerchero CSD PUBLIC COMMENTS A total of 30 minutes is provided for members of the public to address the Board of Directors on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the Board of Directors on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form may be filled out and filed with the City Clerk prior to the Board of Directors addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or District Business items on the agenda, a Request to Speak form may be filed with the City Clerk prior to the Board of Directors addressing that item. Each speaker is limited to five minutes. CSD CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Temecula Community Services District request specific items be removed from the Consent Calendar for separate action. 10 Approve the Action Minutes of February 14, 2017 RECOMMENDATION: 10.1 That the Board of Directors approve the action minutes of February 14, 2017. JOINT CITY COUNCIL/COMMUNITY SERVICES DISTRICT MEETING 11 Approve Fiscal Year 2016-17 Mid -Year Budget Adjustments RECOMMENDATION: 11.1 That the City Council/TCSD Board of Directors adopt the following resolutions entitled: RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, AMENDING THE FISCAL YEAR 2016-17 ANNUAL OPERATING BUDGET, AND BUDGET AND FISCAL POLICIES 5 RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING THE CAPITAL IMPROVEMENT PROGRAM FISCAL YEARS 2017-21 AND AMENDING THE CAPITAL IMPROVEMENT BUDGET FOR FY 2016-17 FOR MAIN STREET BRIDGE PROJECT OVER MURRIETA CREEK REPLACEMENT, PAVEMENT REHABILITATION PROGRAM CITYWIDE, CITYWIDE CONCRETE REPAIRS, RONALD H. ROBERTS TEMECULA PUBLIC LIBRARY ENHANCEMENT PROJECT, PATRICIA H. BIRDSALL SPORTS PARK SYNTHETIC TURF ENHANCEMENT, PLAYGROUND EQUIPMENT ENHANCEMENT AND SAFETY SURFACING, PUBLIC RESTROOMS RENOVATIONS AND SAM HICKS MONUMENT PARK PLAYGROUND ENHANCEMENT RESOLUTION NO. CSD 17- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA AMENDING THE FISCAL YEAR 2016-17 ANNUAL OPERATING BUDGETS CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTORS REPORTS CSD ADJOURNMENT Next regular meeting: Tuesday, March 14, 2017, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. 6 SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY — No Meeting TEMECULA HOUSING AUTHORITY — No Meeting TEMECULA PUBLIC FINANCING AUTHORITY — No Meeting RECONVENE TEMECULA CITY COUNCIL CITY COUNCIL BUSINESS 12 Approve Proposed Measure S Logo RECOMMENDATION: 12.1 That the City Council approve the proposed Measure S Logo as recommended by City staff. 13 Approve the Purchase and Sale Agreement and No -Fee Light Pole License Agreement for the Acquisition of Southern California Edison (SCE) Streetlights within the City Boundary RECOMMENDATION: 13.1 Adopt a resolution entitled: RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING A PURCHASE AND SALE AGREEMENT FOR STREET LIGHTS AND A POLE LICENSE AGREEMENT BETWEEN THE CITY AND SOUTHERN CALIFORNIA EDISON COMPANY AND FINDING THE ACTION EXEMPT FROM CEQA 13.2 If the Agreements are approved, direct staff to review and provide recommendations to City Council (1) on financing options to secure the Purchase and Sale Agreement for the acquisition of streetlights, (2) review and determine the most cost effective and practicable options for the Operation and Maintenance (O&M) of streetlights, and (3) review and determine the most cost effective and energy efficient options for the LED retrofit lighting conversion. 14 Request for Procedural Direction Regarding the Adult Use of Mariivana Act (Proposition 64) (At the Request of Subcommittee Members Mayor Pro Tem Rahn and Council Member Naggar) RECOMMENDATION: 14.1 That the City Council provide procedural direction to preserve all flexibility associated with the adoption of an ordinance related to the Adult Use of Marijuana Act (Proposition 64) while taking time to study and research the various legal, legislative, land use, financial and other factors associated with the Act. 7 DEPARTMENTAL REPORTS 15 Community Development Department Monthly Report 16 Fire Department Monthly Report 17 Public Works Department Monthly Report BOARD/COMMISSION REPORTS CITY MANAGER REPORT CITY ATTORNEY REPORT ADJOURNMENT Next regular meeting: Tuesday, March 14, 2017, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. NOTICE TO THE PUBLIC The agenda packet (including staff reports and public Closed Session information) will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula) after 4:00 PM the Friday before the City Council meeting. At that time, the agenda packet may also be accessed on the City's website — TemeculaCA.gov — and will be available for public viewing at the respective meeting. Supplemental material received after the posting of the Agenda Any supplemental material distributed to a majority of the City Council regarding any item on the agenda, after the posting of the agenda, will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula, 8:00 AM — 5:00 PM). In addition, such material will be made available on the City's website — TemeculaCA.gov — and will be available for public review at the respective meeting. If you have questions regarding any item on the agenda for this meeting, please contact the City Clerk's Department, (951) 694-6444. 8 CITY COUNCIL CONSENT Item No. 1 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl, City Clerk DATE: February 28, 2017 SUBJECT: Waive Reading of Standard Ordinances and Resolutions PREPARED BY: Randi Johl, City Clerk RECOMMENDATION: That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. BACKGROUND: The City of Temecula is a general law city formed under the laws of the State of California. With respect to adoption of ordinances and resolutions, the City adheres to the requirements set forth in the Government Code. Unless otherwise required, the full reading of the text of standard ordinances and resolutions is waived. FISCAL IMPACT: None ATTACHMENTS: None Item No. 2 ACTION MINUTES TEMECULA CITY COUNCIL REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA FEBRUARY 14, 2017 – 7:00 PM 5:30 PM - The City Council convened in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matters: 1. Conference with Real Property Negotiators. The City Council will meet in closed session pursuant to Government Code Section 54956.8 regarding the potential purchase of real property owned by Lance K. Peto Trust, consisting of approximately 7,400 square feet located at 42061 Main Street in the City of Temecula (APN 922-036-039 and APN 922-036-040). The parties to the negotiations for the potential purchase of the property by the City are: Lance K. Peto Trust and the City of Temecula. Negotiators for the City of Temecula are: Aaron Adams, Peter Thorson, Greg Butler, and Luke Watson. Under negotiation are price and terms for the City's purchase of the property. 2. Conference with Legal Counsel—Pending Litigation. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(1) with respect to two matters of pending litigation: (1) Los Ranchitos Homeowners Association v. City of Temecula, Riverside County Superior Court No. RIC1512880; and (2) All In Holistic Health, Inc., dba Temecula Holistic Health v. City of Temecula, Riverside Superior Court No. MCC1700077. 3. City Manager Annual Performance Evaluation. The City Council will meet in closed session pursuant to Government Code Section 54957 to evaluate the performance of the City Manager and establish goals and performance objectives for the next year as required by the City Manager's Employment Agreement and pursuant to Government Code Section 54957.6 to meet with its designated representatives, Mayor Maryann Edwards and City Attorney Peter Thorson, to provide direction to the designated representatives concerning the negotiation of changes, if any, to salary, compensation and/or benefits for the unrepresented employee position of City Manager. Any such changes would be approved by the Council as an Agenda Item in open session at a regular Council Meeting. 4. Labor Negotiations. The City Council will meet in closed session with its designated representatives to discuss labor negotiations pursuant to Government Code Section 54957.6. The City's designated representatives are: City Manager Aaron Adams, City Attorney Peter Thorson, Assistant City Manager Greg Butler, Director of Finance Jennifer Hennessy, Human Resources Manager Isaac Garibay and Economic Development Analyst Charles Walker. The employee organization is the California Teamsters Public, Professional and Medical Employees Union Local 911. At 5:30 PM Mayor Edwards called the City Council meeting to order and recessed to Closed Session to consider the matters described on the Closed Session agenda. The City Council meeting convened at 7:02 PM Action Minutes 021417 1 CALL TO ORDER: Mayor Maryann Edwards Prelude Music: Irin Shim Invocation: Senior Pastor Luke Kirkendall of Southwest Christian Church Flag Salute: Council Member Jeff Comerchero ROLL CALL: Comerchero, Naggar, Rahn, Stewart, Edwards PUBLIC COMMENTS The following individuals addressed the City Council: • Jack Schwank, Preston Kuhn and Nina Patterson • Rebecca Weersing CITY COUNCIL REPORTS CONSENT CALENDAR 1 Waive Reading of Standard Ordinances and Resolutions - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member Rahn; and electronic vote reflected approval by Council Members Comerchero, Naggar, Rahn, Stewart and Edwards. RECOMMENDATION: 1.1 That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. 2 Approve the Action Minutes of January 24, 2017 and January 26, 2017 - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member Rahn; and electronic vote reflected approval by Council Members Comerchero, Naggar, Rahn, Stewart and Edwards. RECOMMENDATION: 2.1 Approve the City Council, Joint Meeting of the City Council/Temecula Public Financing Authority, and Joint Meeting of the City Council/Community Services Commission action minutes of January 24, 2017; 2.2 Approve the Mid -Year Budget Workshop action minutes of January 26, 2017. Action Minutes 021417 2 3 Approve the List of Demands - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member Rahn; and electronic vote reflected approval by Council Members Comerchero, Naggar, Rahn, Stewart and Edwards. RECOMMENDATION: 3.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 17-10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Approve the City Treasurer's Report as of December 31, 2016 - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member Rahn; and electronic vote reflected approval by Council Members Comerchero, Naggar, Rahn, Stewart and Edwards. RECOMMENDATION: 4.1 That the City Council approve and file the City Treasurer's Report as of December 31, 2016. 5 Approve the First Amendment to the Consultant Services Agreement with Park Consulting Group for Technology Services - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member Rahn; and electronic vote reflected approval by Council Members Comerchero, Naggar, Rahn, Stewart and Edwards. RECOMMENDATION: 5.1 That the City Council approve the First Amendment to the Consultant Services Agreement with Park Consulting Group, in the amount of $20,000, for technology services, for a total agreement amount of $50,000. 6 Accept Improvements, Increase Contingency, and File the Notice of Completion for the Pavement Rehabilitation Program — Temecula Parkway (Bedford Court to Pechanga Parkway), PW12-13 - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member Rahn; and electronic vote reflected approval by Council Members Comerchero, Naggar, Rahn, Stewart and Edwards. Action Minutes 021417 3 RECOMMENDATION: 6.1 Accept the construction of the Pavement Rehabilitation Program — Temecula Parkway (Bedford Court to Pechanga Parkway), PW12-13, as complete; 6.2 Approve an increase to the project contingency in the amount of $17,490.08 and approve an increase of the City Manager authorization to execute change orders by the same amount; 6.3 Direct the City Clerk to file and record the Notice of Completion, release the Performance Bond, and accept a one-year Maintenance Bond in the amount of 10% of the contract amount; 6.4 Release the Labor and Materials Bond seven months after filing the Notice of Completion, if no liens have been filed. 7 Award a Construction Contract to EBS General Engineering, Inc. for the Citywide Concrete Repairs Fiscal Year 2016-17, PW16-04 - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member Rahn; and electronic vote reflected approval by Council Members Comerchero, Naggar, Rahn, Stewart and Edwards. RECOMMENDATION: 7.1 Award a Construction Contract to EBS General Engineering, Inc., in the amount of $242,022, for Citywide Concrete Repairs Fiscal Year 2016-17, PW16-04; 7.2 Authorize the City Manager to approve change orders not to exceed the contingency amount of $24,202.20, which is equal to 10% of the contract amount; 7.3 Make a finding that Citywide Concrete Repairs Fiscal Year 2016-17, PW16-04, is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. 8 Receive and File Temporary Street Closures for 2017 Springfest Events - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member Rahn; and electronic vote reflected approval by Council Members Comerchero, Naggar, Rahn, Stewart and Edwards. RECOMMENDATION: 8.1 That the City Council receive and file the following proposed action by the City Manager: Temporarily close certain streets for the following 2017 Springfest Events: TEMECULA ROD RUN REALITY RALLY TASTE OF TEMECULA VALLEY FASHION WEEK TEMECULA Action Minutes 021417 4 RECESS At 7:15 PM, the City Council recessed and convened as the Temecula Community Services District Meeting, the Successor Agency to the Temecula Redevelopment Agency Meeting and the Temecula Public Financing Authority Meeting. At 7:20 PM, the City Council resumed with the remainder of the City Council Agenda. RECONVENE TEMECULA CITY COUNCIL CITY COUNCIL BUSINESS The following individuals addressed the City Council on Item 12: • Vicki Long • Pam Nelson • J.P. Rose • Bernie Truax • Mariann Byers 12 Request for Direction from City Council Regarding Altair Specific Plan Southern Parcel on 55 Acres (Civic Site) - Approved Staff Recommendation (5-0) Council Member Naggar made the motion providing staff with general direction to review the following directives associated with the Altair Specific Plan Southern Parcel on 55 acres (Civic Site): (1) maintain site as open space, (2) maintain open space as useable for recreational purposes, and related ancillary uses, in a manner that is similar to the Santa Rosa Plateau, (3) review revegetation options to bring the space back to its native condition, (4) prevent litigation by working with the environmental community to produce open space that includes mountain lion and animal corridors in conjunction with the money provided by the developer to study a crossing underneath the freeway, (5) reserve the ability to revisit any decisions on the subject site in the event of litigation, (6) maximize compatibility with the habitat eco system and watershed functions to minimize impacts when considering design principals, and (7) continue working with the developer and environmental groups on this matter to reach consensus to move the project forward; it was seconded by Council Member Comerchero; and electronic vote reflected approval by Council Members Comerchero, Naggar, Rahn, Stewart and Edwards. RECOMMENDATION: 12.1 That the City Council discuss and provide direction to Staff on the future uses and/or activities on the site. Action Minutes 021417 5 13 Approval of First Amendment to City Manager Aaron Adams' Employment Agreement - Approved Staff Recommendation (5-0) Council Member Naggar made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected approval by Council Members Comerchero, Naggar, Rahn, Stewart and Edwards. RECOMMENDATION: 13.1 That the City Council approve the First Amendment to City Manager Aaron Adams' Employment Agreement. 14 Approve Design Concepts for a Memorial in Honor of Jimmy Moore and Authorize Designation of Civic Center Plaza as "Founders Square" - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member Rahn; and electronic vote reflected approval by Council Members Comerchero, Naggar, Rahn, Stewart and Edwards. RECOMMENDATION: 14.1 Approve Design Concepts for a Memorial in Honor of Jimmy Moore; 14.2 Authorize the Designation of the Civic Center Plaza as "Founders Square." JOINT MEETING OF THE CITY COUNCIL AND PUBLIC/TRAFFIC SAFETY COMMISSION 15 Conduct Annual Joint Meeting Between the City Council and the Public/Traffic Safety Commission — Receive and file. RECOMMENDATION: 15.1 That the City Council conduct the annual joint meeting between the City Council and the Public/Traffic Safety Commission. BOARD/COMMISSION REPORTS CITY MANAGER REPORT CITY ATTORNEY REPORT City Attorney Thorson reported with respect to the All In Holistic Health, Inc. litigation item, the City Council authorized the City to file a motion to dismiss the case and file a cross complaint to enjoin the dispensary from any further activity. There were no reportable actions in regards to the remaining Closed Session items and any actions for the Labor Negotiation and Real Property Negotiation items will take place in open session. At 9:45 PM, City Attorney Thorson announced the City Council was going back into Closed Session to finish the labor relations. Action Minutes 021417 6 ADJOURNMENT At 10:13 PM, the City Council meeting was formally adjourned to Tuesday, February 28, 2017, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. Maryann Edwards, Mayor ATTEST: Randi Johl, City Clerk [SEAL] Action Minutes 021417 7 Item No. 3 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jennifer Hennessy, Finance Director DATE: February 28, 2017 SUBJECT: Approve the List of Demands PREPARED BY: Pascale Brown, Accounting Manager Jada Shafe, Accounting Technician II RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A BACKGROUND: All claims and demands are reported and summarized for review and approval by the City Council on a routine basis at each City Council meeting. The attached claims represent the paid claims and demands since the last City Council meeting. FISCAL IMPACT: All claims and demands were paid from appropriated funds or authorized resources of the City and have been recorded in accordance with the City's policies and procedures. ATTACHMENTS: 1. Resolution 2. List of Demands RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the following claims and demands as set forth in Exhibit A, on file in the office of the City Clerk, has been reviewed by the City Manager's Office and that the same are hereby allowed in the amount of $5,015,420.92. Section 2. The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 28th day of February, 2017. Maryann Edwards, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 17- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 28th day of February, 2017, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk CITY OF TEMECULA LIST OF DEMANDS 02/02/2017 TOTAL CHECK RUN: $ 300,005.04 02/09/2017 TOTAL CHECK RUN: 4,270,164.46 02/09/2017 TOTAL PAYROLL RUN: TOTAL LIST OF DEMANDS FOR 02/28/2017 COUNCIL MEETING: DISBURSEMENTS BY FUND: CHECKS: 445,251.42 $ 5,015,420.92 CITY OF TEMECULA LIST OF DEMANDS 001 GENERAL FUND $ 508,018.76 135 BUSINESS INCUBATOR RESOURCE 1,963.70 140 COMMUNITY DEV BLOCK GRANT 6,617.00 150 AB 2766 FUND 1,945.47 165 AFFORDABLE HOUSING 4,588.10 170 MEASURE A FUND 181.99 190 TEMECULA COMMUNITY SERVICES DISTRICT 110,803.70 192 TCSD SERVICE LEVEL B STREET LIGHTS 141.93 194 TCSD SERVICE LEVEL D REFUSE RECYCLING 3,750,657.52 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 3,543.88 197 TEMECULA LIBRARY FUND 10,159.79 210 CAPITAL IMPROVEMENT PROJECTS FUND 26,303.88 277 CFD-RORIPAUGH 5,130.00 300 INSURANCE FUND 13,533.58 305 WORKER'S COMPENSATION 2,362.50 320 INFORMATION TECHNOLOGY 49,602.84 330 CENTRAL SERVICES 6,493.90 340 FACILITIES 35,108.90 472 CFD 01-2 HARVESTON A&B DEBT SERVICE 648.32 473 CFD 03-1 CROWNE HILL DEBT SERVICE FUND 58.22 474 AD03-4 JOHN WARNER ROAD DEBT SERVICE 58.22 475 CFD03-3 WOLF CREEK DEBT SERVICE FUND 58.22 476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 58.22 477 CFD 03-02 RORIPAUGH DEBT SERVICE FUND 17,119.11 501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 140.59 502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 118.65 503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 136.63 504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 35.28 505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 200.32 506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 67.25 507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 77.89 508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 1,529.66 509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 28.09 510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 33.77 511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 31.56 512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 982.41 513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP. 184.82 514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 93.30 515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 104.25 516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 212.22 517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 29.39 518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 262.33 519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 120.28 520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 1,024.43 521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 473.98 522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 34.22 523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 33.48 524 SERVICE LEVEL"C"ZONE 24 HARVESTON 328.31 525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 67.66 526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 61.15 527 SERVICE LEVEL"C"ZONE 27 AVONDALE 34.26 528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 336.35 529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT 34.75 700 CERBT CALIFORNIA EE RETIREE-GASB45 8,194.47 $ 4,570,169.50 CITY OF TEMECULA LIST OF DEMANDS 001 GENERAL FUND $ 253,063.91 135 BUSINESS INCUBATOR RESOURCE 1,659.44 140 COMMUNITY DEV BLOCK GRANT 400.13 165 AFFORDABLE HOUSING 3,131.64 190 TEMECULA COMMUNITY SERVICES DISTRICT 95,988.63 192 TCSD SERVICE LEVEL B STREET LIGHTS 304.72 194 TCSD SERVICE LEVEL D REFUSE RECYCLING 2,159.68 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 114.39 197 TEMECULA LIBRARY FUND 993.32 300 INSURANCE FUND 1,842.69 320 INFORMATION TECHNOLOGY 23,339.34 330 SUPPORT SERVICES 2,811.32 340 FACILITIES 13,387.55 472 CFD 01-2 HARVESTON A&B DEBT SERVICE 61.11 473 CFD 03-1 CROWNE HILL DEBT SERVICE FUND 61.11 474 AD03-4 JOHN WARNER ROAD DEBT SERVICE 61.11 475 CFD03-3 WOLF CREEK DEBT SERVICE FUND 61.11 476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 61.11 477 CFD 03-02 RORIPAUGH DEBT SERVICE FUND 366.75 501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 39.16 502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 26.11 503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 31.03 504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 5.50 505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 63.34 506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 11.32 507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 16.02 508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 107.69 509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 0.83 510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 4.69 511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 2.75 512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 71.74 513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP 15.16 514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 8.57 515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 7.48 516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 17.71 517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 1.26 518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 66.39 519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 35.51 520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 96.51 521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 163.52 522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 3.62 523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 4.02 524 SERVICE LEVEL"C"ZONE 24 HARVESTON 91.85 525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 29.50 526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 0.96 527 SERVICE LEVEL"C"ZONE 27 AVONDALE 4.02 528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 135.58 529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT 1.78 700 CERBT CALIFORNIA EE RETIREE-GASB45 44,318.74 445,251.42 TOTAL BY FUND: $ 5,015,420.92 apChkLst 02/02/2017 10:18:36AM Final Check List CITY OF TEMECULA Page: 1 Bank : union UNION BANK Check # Date Vendor 181097 02/02/2017 016764 ABM BUILDING SERVICES, LLC 181098 02/02/2017 001517 AETNA BEHAVIORAL HEALTH, LLC 181099 02/02/2017 015217 AIRGAS, INC. 181100 02/02/2017 009787 ALTEC INDUSTRIES INC 181101 02/02/2017 013015 ALWAYS RELIABLE BACKFLOW 181102 02/02/2017 007282 AMAZON.COM, INC 181103 02/02/2017 013950 AQUA CHILL OF SAN DIEGO 181104 02/02/2017 004307 ARCH CHEMICALS, INC. 181105 02/02/2017 011666 B P S TACTICAL INC 181106 02/02/2017 011954 BAKER & TAYLOR INC 181107 02/02/2017 018408 BOB CALLAHAN'S POOL SERVICE 181108 02/02/2017 003138 CAL MAT 181109 02/02/2017 013265 CALIF BUILDING 181110 02/02/2017 000638 CALIF DEPT OF CONSERVATION Description HVAC REPAIRS: CRC AND TVE2 HVAC REPAIRS: CRC AND TVE2 NOV 16 EMPLOYEE ASSISTANCE PRGM Dry ice for experiments:Pennypickle's Dry ice for experiments:Pennypickle's VEHICLE REPAIR & MAINT SRVCS: PW BACKFLOW TESTS & MAINT: VAR MEDIANS REPLACE BACKFLOW: OLD TOWN BACKFLOW TESTS: VARIOUS FACILITIES BACKFLOW TESTING: SADDLEWOOD PP BACKFLOW TESTS & MAINT SRVC:VAR F BOOKS/COLLECTIONS:LI BRARY JAN 17 MAINT SVCS DRINKING WATER: PW JAN 17 MAINT SVCS DRINKING WATER:. JAN 17 MAINT SVCS DRINKING WATER: JAN 17 MAINT SVC DRINKING WATER: M JAN 17 DRINKING WATER SVCS:IT JAN 17 WATER SVCS:POLICE JAN WTR QUALITY MAINT:HARV LAKE/DUCK PON tactical ballistic vest cover, sergio BOOK COLLECTIONS:LIBRARY RECORDS ON TAPE:LIBRARY DEC 16 MAINT SVCS FOR POOLS:CRC & TES MISCASPHALT SUPPLIES:PW STREET MAINT 4TH QTR PAYMENT OF SB1473 2016 2016 4TH QTR PMT:STRONG MOTION (OCT -DEC) Amount Paid Check Total 119.30 104.39 629.20 26.33 15.24 2,986.49 729.00 597.00 1,259.00 27.00 162.00 770.01 28.28 28.28 183.71 34.75 28.28 28.28 3,900.00 452.55 59.40 2.00 1,420.00 115.42 797.00 223.69 629.20 41.57 2,986.49 2,774.00 770.01 331.58 3,900.00 452.55 61.40 1,420.00 115.42 797.00 2,197.19 2,197.19 Pagel apChkLst Final Check List 02/02/2017 10:18:36AM CITY OF TEMECULA Page: 2 Bank : union UNION BANK (Continued) Check # Date Vendor Description 181111 02/02/2017 000131 CARL WARREN & COMPANY DEC 16 CLAIM ADJUSTER SVCS INC 181112 02/02/2017 019551 CARPENTER, ASHLEY REFUND: MUSIC FOR TODDLERS #2900.101 181113 02/02/2017 019531 CHAVEZ, MICHELLE ESPRESSO CATERING BAR: MEDIA MORNING 181114 02/02/2017 019540 CITY OF MENIFEE AARON ADAMS TO ATTEND LEAGUE OF CALIFORNIA CITIES MTG 181115 02/02/2017 013716 COAST TO COAST LASER ACRYLIC AWARD: TEM POLICE 181116 02/02/2017 000442 COMPUTER ALERT SYSTEMS SVC CALL ON FIRE SYS TECH FIRE STA. 95 181117 02/02/2017 002945 CONSOLIDATED ELECTRICAL MISC ELECTRICAL SUPPLIES: CRC 66.81 66.81 DIST. 181118 02/02/2017 001264 COSTCO TEMECULA #491 MISC SUPPLIES: CITY MGR DEPT 26.36 26.36 Amount Paid Check Total 936.00 936.00 45.00 45.00 378.00 378.00 575.00 575.00 129.60 129.60 75.00 75.00 181119 02/02/2017 004329 COSTCO TEMECULA #491 MISC SUPPLIES:THEATER 117.99 117.99 HOSPITALITY 181120 02/02/2017 010650 CRAFTSMEN PLUMBING & PLUMBING SRVC:6TH ST RESTROOMS HVAC INC REHAB PLUMBING SRVCS: SIXTH ST RESTROOMS PLUMBING SRVCS: VARIOUS PARKS 181121 02/02/2017 018491 CRONBERG PHOTOGRAPHY TCSD INSTRUCTOR EARNINGS 3,870.00 360.00 122.50 4,352.50 560.00 560.00 181122 02/02/2017 000209 CROP PRODUCTION SERVICES EQUIPMENT MAINTENANCE: STA 12 12.93 181123 02/02/2017 003945 DIAMOND ENVIRONMENTAL SRVCS EQUIPMENT MAINTENANCE: STA 12 PORTABLE RESTROOMS:VAIL RANCH PARK PORTABLE RESTROOMS:LA SERENA WAY PORTABLE RESTROOMS:LONG CANYON PORTABLE RESTROOMS:RIVERTON PAF 181124 02/02/2017 019550 DIATO, CHRISTINA REFUND: TODDLER CREATIVE LEARNING 24.13 37.06 55.86 55.86 55.86 55.86 223.44 26.00 26.00 Page2 apChkLst Final Check List 02/02/2017 10:18:36AM CITY OF TEMECULA Page: 3 Bank : union UNION BANK (Continued) Check # Date Vendor 181125 02/02/2017 004192 DOWNS ENERGY FUEL& LUBRICANTS 181126 02/02/2017 007319 EAGLE ROAD SERVICE & TIRE INC Description Amount Paid Check Total FUEL FOR CITY VEHICLES: TCSD 358.11 FUEL FOR CITY VEHICLES: BLDG INSPE FUEL FOR CITY VEHICLES: CODE ENFOI FUEL FOR CITY VEHICLES: TRAFFIC DIV FUEL FOR CITY VEHICLES: PW MAI NT 133.30 83.58 248.22 797.83 veh & equip tire purch: pw street maint 126.52 veh & equip tire purch: pw street maint veh & equip tire purch: pw street maint veh & equip tire purch: pw street maint veh & equip tire purch: pw street maint 596.33 36.02 39.02 596.33 1,621.04 1,394.22 181127 02/02/2017 002390 EASTERN MUNICIPAL WATER DEC WATER METER:39656 DIEGO DR 66.61 66.61 DIST 181128 02/02/2017 016839 EHS INTERNATIONAL, INC. SAFETY CONSULTANT: RISK MANAGEMENT 2,362.50 2,362.50 181129 02/02/2017 005115 ENTERPRISE RENTA CAR INC REFUND: BUSINESS LICENSE 36.00 36.00 RENEWAL 181130 02/02/2017 011292 ENVIRONMENTAL SCIENCE DEC 16EIR:PROPOSEDALTAIR 255.00 255.00 ASSOC. SPECIFIC PLAN 181131 02/02/2017 001056 EXCEL LANDSCAPE, INC. IRRIGATION REPAIRS: OLD TOWN 101.84 REPAIR MAIN LINE: STA 84 266.68 368.52 181132 02/02/2017 000165 FEDERAL EXPRESS INC 1/11-1/12 EXP MAIL SVCS: CIP & IT 38.99 38.99 181133 02/02/2017 018858 FRONTIER CALIFORNIA, INC. DEC INTERNET SVC: THEATER 129.99 129.99 181134 02/02/2017 016184 FUN EXPRESS, LLC SUPPLIES:SPECIAL EVENTS - EASTER 6,119.11 6,119.11 181135 02/02/2017 013076 GAUDET, YVONNE M. TCSD INSTRUCTOR EARNINGS 672.00 672.00 181136 02/02/2017 003792 GRAINGER MISC SAFETY SUPPLIES:PW STREET MAI NT MISC SAFETY SUPPLIES:PW STREET M/ 632.82 176.29 MISC SAFETY SUPPLIES:PW STREET M/ 70.47 879.58 181137 02/02/2017 015451 GREATAMERICAFINANCIAL JAN LEASE 16 COPIERS:LIBRARY 869.51 SVCS JAN LEASE FOR 16 COPIERS:CITY 288.10 JAN COPIER LEAE PMTS: TVE2/CITY HAI 1,335.49 2,493.10 181138 02/02/2017 018979 ICMA MEMBERSHIP PAYMENTS STUDENT MEMBERSHIP: ORTEGA, 25.00 25.00 RUDY Page3 apChkLst Final Check List 02/02/2017 10:18:36AM CITY OF TEMECULA Page: 4 Bank : union UNION BANK (Continued) Check # Date Vendor Description 181139 02/02/2017 001407 INTER VALLEY POOL SUPPLY POOL SANITIZING CHEMICALS: VAR INC POOLS Amount Paid Check Total 512.35 512.35 181140 02/02/2017 014564 INT'L BUSINESS INNOVATION MEMBERSHIP RENEWAL: KITZEROW, 525.00 525.00 CHERYL 181141 02/02/2017 018352 JAMES ELLIOTT ENTERTAINMENT: THEATER 2/2/17 2,500.00 2,500.00 ENTERTAINMENT, 181142 02/02/2017 019546 JOHN T. MCLAUGHLIN ENG. REFUNDABLE DEP: LD05-081GR 995.00 995.00 181143 02/02/2017 019535 KWON, STACEY REFUND: SEC DEPOSIT: RM RENTAL: 200.00 200.00 TCC 181144 02/02/2017 000210 LEAGUE OF CALIF CITIES '17 RIV CNTY DIVISION DUES 100.00 100.00 181145 02/02/2017 019545 LES SCHWAB TIRE CENTER ENG. REFUNDABLE DEP: LD15-2250 32,500.00 32,500.00 #571 181146 02/02/2017 013982 MCI COMM SERVICE 181147 02/02/2017 017427 MATCHETT, VIVIAN JAN XXX -0714 GEN USAGE:PD MALL 34.72 ALARM JAN XXX -0346 GENERAL USAGE 33.02 67.74 TCSD INSTRUCTOR EARNINGS 254.80 TCSD INSTRUCTOR EARNINGS 182.00 436.80 181148 02/02/2017 000944 MCCAIN TRAFFIC SUPPLY INC TRAFFIC SIGNAL EQUIP: PW TRAFFIC 879.24 879.24 181149 02/02/2017 018314 MICHAEL BAKER INT'L INC. 10/31-12/31 ENG SVCS: SIDEWALK: 153.81 153.81 OLD TOWN 181150 02/02/2017 012264 MIRANDA, JULIO C. TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS 181151 02/02/2017 016445 MKB PRINTING & BUSINESS CARDS:INFO TECH PROMOTIONAL INC 181152 02/02/2017 004040 MORAMARCO, ANTHONY J. 181153 02/02/2017 019534 MSA SOFTBALL 181154 02/02/2017 001986 MUZAK LLC TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS 470.40 537.60 403.20 1,411.20 47.53 47.53 112.00 283.50 49.00 REFUND: SEC DEP: RENTAL: PBSP 1,000.00 444.50 REFUND: SEC DEP: RENTAL: PHBSP FIE 250.00 1,250.00 FEB DISH NETWORK 140.73 140.73 PROGRAMING:FOC Page4 apChkLst Final Check List 02/02/2017 10:18:36AM CITY OF TEMECULA Page: 5 Bank : union UNION BANK (Continued) Check # Date Vendor Description Amount Paid Check Total 181155 02/02/2017 019542 NARTAPURO, AMBROSIUS REFUND: TEM ROD RUN 450.00 450.00 181156 02/02/2017 014391 NICHOLS, KELLIE D. TCSD INSTRUCTOR EARNINGS 436.80 436.80 181157 02/02/2017 010334 OBMANN, REBECCA REIMB:SUPPLIES FOR MEDIA 113.56 113.56 MORNING EVENT 181158 02/02/2017 002105 OLD TOWN TIRE & SERVICE CITY VEHICLE MAINT SVCS:PW LAND 210.36 DEV CITY VEHICLE MAINT SVCS:PW LAND DE 247.34 CITY VEHICLE MAINT SVCS:PW LAND DE 973.08 CITY VEHICLE MAINT SVCS:PW LAND DE 224.16 1,654.94 181159 02/02/2017 016585 PACIFIC PLAY SYSTEMS, INC. PLAYGROUND EQUIP PARTS: MARG 127.00 127.00 PARK 181160 02/02/2017 014273 PARAGON PARTNERS LTD 2/1/16-11/22/16 SRVCS:MURR CRK/OVRLND 181161 02/02/2017 002652 PAT & OSCARS RESTAURANT EVERY 15 MIN PRGM PARTICIPANT DINNER 3,221.65 3,221.65 730.94 730.94 181162 02/02/2017 018978 PIZZA FACTORY REFRESHMENTS:CRC TEEN 91.25 91.25 ACTIVITIES 1/20 181163 02/02/2017 014957 PRN PRODUCTIONS COMEDY @ THE MERC 1/28/17 181164 02/02/2017 000262 RANCHO CALIF WATER DISTRICT 181165 02/02/2017 000907 RANCHO TEMECULA CAR WASH 181166 02/02/2017 002412 RICHARDS WATSON & GERSHON 181167 02/02/2017 000353 RIVERSIDE CO AUDITOR 308.00 308.00 JAN VARIOUS WATER METERS 1,260.64 DEC 3000354 RANCHO VISTA RD JAN VARIOUS WATER METERS JAN VARIOUS WATER METERS OCT VEHICLE DETAILING SRVCS: POLICE NOV VEHICLE DETAILING SRVCS: POLIC 506.65 220.03 4,767.81 17.99 53.97 6,755.13 DEC VEHICLE DETAILING SRVCS: POLIC 35.98 107.94 DEC 2016 LEGAL SERVICES 64,831.29 64,831.29 DEC '16 PRKG CITATION 4,844.50 4,844.50 ASSESSMENTS 181168 02/02/2017 010777 RIVERSIDE CO EXECUTIVE FY 16/17 SCFA MISC REIMB EXPENSES 669.16 OFFICE JAN -MAR ANIMAL SHELTER OPERATION, 39,013.23 39,682.39 181169 02/02/2017 001592 RIVERSIDE CO INFO DEC EMERG RADIO 2,839.80 2,839.80 TECHNOLOGY RENTALJREPAIR:PD MOTORS Pages apChkLst Final Check List 02/02/2017 10:18:36AM CITY OF TEMECULA Page: 6 Bank : union UNION BANK (Continued) Check # Date Vendor Description 181170 02/02/2017 004822 RIVERSIDE TRANSIT AGENCY DEC TRANSIT AGREEMENT:HARVESTON SHUTTLE 181171 02/02/2017 001365 RIVERSIDE, COUNTY OF 181172 02/02/2017 012251 ROTH, DONALD J. 3/1/17-2/28/18 PERMIT:MARG SPLASH PAD 3/1/17-2/28/18 PERMIT:FOC Amount Paid Check Total 1,945.47 1,945.47 392.00 1,639.00 2,031.00 TCSD INSTRUCTOR EARNINGS 441.00 TCSD INSTRUCTOR EARNINGS 378.00 819.00 181173 02/02/2017 013376 SECURITY SIGNAL DEVICES SYSTEM INSTALLATION: INFO TECH 431.63 431.63 INC 181174 02/02/2017 009213 SHERRY BERRY MUSIC JAZZ @ THE MERC 1/26/17 367.50 367.50 181175 02/02/2017 013695 SHRED -IT US JV, LLC 1/11/17 DOC SHRED SRVCS:POLICE 17.37 17.37 O.T.STN 181176 02/02/2017 019539 SIGNORELLI, JOHN REFUND: TRAFFIC SCHOOL 36.00 36.00 181177 02/02/2017 000645 SMART & FINAL INC 181178 02/02/2017 000537 SO CALIF EDISON 181179 02/02/2017 001212 SO CALIF GAS COMPANY SUPPLIES:HIGH HOPES 66.95 SUPPLIES:HUMAN SERVICES JAN 2-35-164-3242 MEADOWS PKWY DEC 2-30-099-3847 RYECREST DEC 2-28-331-4847 VARIOUS MTRS JAN 2-28-04-7706 VARIOUS MTRS JAN 2-21-981-4720 TEM PKVVY TPP JAN 2-33-357-5785 REDHAWK PKVVY PEE JAN 2-35-164-3770 BTRFLD STAGE RD JAN 2-35-164-3663 MEADOWS PKWY PEI JAN 2-35-164-3515 LEENA WAY PED JAN 2-34-624-4452 32131 S LOOP RD DEC 095-167-7907-2 STN 84 JAN 117-188-6393-6 32131 S LOOP RD JAN 101-525-1560-6 STN 73 JAN 021-725-0775-4 41845 6TH ST JAN 028-025-1468-3 41375 MCCABE CT JAN 181-383-8881-6 28314 MERCEDES 5 JAN 196-025-0344-3 42081 MAIN ST JAN 129-535-4236-7 41000 MAIN ST JAN 129-582-9784-343230 BUSINESS PR JAN 133-040-7373-0 43210 BUSINESS PA JAN 091-024-9300-5 RANCHO VISTA RD JAN 101-525-0950-0 28816 PUJOL ST JAN 026-671-2909-8 42051 MAIN ST DEC 125-244-2108-3 30600 PAUBA RD 23.23 90.18 26.12 23.15 110.07 155.62 20.91 46.85 26.78 24.62 25.18 611.11 389.63 26.59 430.45 392.70 85.62 168.42 231.27 2,410.28 347.21 27.65 4,003.53 267.80 529.21 800.00 1,070.41 10,110.36 Page6 apChkLst 02/02/2017 10:18:36AM Final Check List CITY OF TEMECULA Page: 7 Bank : union UNION BANK (Continued) Check # Date Vendor 181180 02/02/2017 002503 SOUTH COAST AIR QUALITY 181181 02/02/2017 000519 SOUTH COUNTY PEST CONTROL INC 181182 02/02/2017 005786 SPRINT 181183 02/02/2017 019415 STANDARD & POOR'S FINANCIAL 181184 02/02/2017 018844 STANTEC CONSULTING SERVICES 181185 02/02/2017 016262 STEVE ADAMIAK GOLF INSTRUCTION 181186 02/02/2017 019099 STEVE TOROK 181187 02/02/2017 019541 STEWART, JAMES 181188 02/02/2017 003840 STRONGS PAINTING 181189 02/02/2017 019544 TAYLOR, KRISTEN 181190 02/02/2017 019547 TEMECULA HOTEL PARTNERS 181191 02/02/2017 017701 TEMECULA LANES 181192 02/02/2017 003677 TEMECULA MOTORSPORTS LLC 181193 02/02/2017 019543 TEMECULA VALLEY RECIPROCITY Description FLAT FEE FOR LAST FY EMISSIONS: TVE2 FY 16/17 OPERATIONS FEE: TVE2 PEST CONTROL SRVCS: STN 95 DEC 20 -JAN 19 CELLULAR USAGE/EQUIP ANALYTICAL SERVICES:CFD 03-2 RORIPAUGH DESIGN SRVCS FOR BUTTERFIELD STAGE RD TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS THEATER PERFORMANCE: FEB. 3, 2017 REIMB: PURCHASE CITY ISSUED IPAD COVER interior facility rehab: history museum REFUND: RET'D MATERIALS TO LIBRARY REFUND: APPLICATION WITHDRAWL: PA16-1450 YAC BOWLING EXCURSION 2/8/17 MOTORCYCLE REPAI R/MAI NT:TEM. P. D. MOTORCYCLE REPAIR/MAINT:TEM. P.D. MOTORCYCLE REPAIR/MAINT:TEM. P.D. REFUND: SEC DEP: RM RENTAL: CONF CENTER Amount Paid Check Total 124.35 354.86 80.00 110.60 16, 500.00 2,208.00 126.00 378.00 504.00 2,500.00 12.21 800.00 13.99 5,883.00 180.00 389.17 432.74 1,099.93 150.00 479.21 80.00 110.60 16, 500.00 2,208.00 1,008.00 2,500.00 12.21 800.00 13.99 5,883.00 180.00 1,921.84 150.00 181194 02/02/2017 003941 TEMECULA WINNELSON PLUMBING SUPPLIES:VAR PARKS 207.49 207.49 COMPANY Page:7 apChkLst Final Check List 02/02/2017 10:18:36AM CITY OF TEMECULA Page: 8 Bank : union UNION BANK (Continued) Check # Date Vendor Description Amount Paid Check Total 181195 02/02/2017 014056 TEMECULA YOUTH BASEBALL, REFUND: DEPOSIT FOR SNACK BAR 800.00 GEN FUND DEPOSIT REFUND: SEC DEP: RM RENTAL: CONF ( 150.00 950.00 181196 02/02/2017 019549 THORESON, KATRINA REIMB: OFFICE SUPPLIES 63.18 63.18 181197 02/02/2017 003862 THYSSENKRUPP fire life safety elevator test: theater 778.25 778.25 ELEVATOR.BRNCH 37 181198 02/02/2017 010276 TIME WARNER CABLE JAN HIGH SPEED INTERNET CIVIC 4,481.17 CENTER JAN HIGH SPEED INTERNET 40820 WNC 3.20 4,484.37 181199 02/02/2017 000278 TRONC, INC. DEC PUBLIC NTCADS:PLNG/CITY 2,558.95 2,558.95 CLRK/PW/FIR 181200 02/02/2017 000161 TYLER TECHNOLOGIES, INC Tyler Connect 2017 Conference:info tech 850.00 850.00 181201 02/02/2017 000319 VARSITY BRANDS HOLDING CRC REC SUPPLIES 135.38 CO, INC VOLLEYBALL NETS: VARIOUS PARKS 263.41 398.79 181202 02/02/2017 016094 VAVRINEK, TRINE, DAY & CO CITY STATE CONTROLLER'S ANNUAL 1,751.00 LLP REPORT DEC SRVCS:CITY FINANCIAL STATEMEN 7,005.00 8,756.00 181203 02/02/2017 019548 WALCOTT 45, LLC ENG REFUNDABLE DEPOSIT: 16,000.00 16,000.00 LD14-025GR 181204 02/02/2017 007987 WALMART SUPPLIES:TCC 160.55 MISC SUPPLIES:MPSC 82.93 THEATER HOSPITALITY & MISC SUPPLIE 34.54 278.02 181205 02/02/2017 015685 WEB QA, INC. SFTWARE WEB SUBSCR 3/1/17-2/28/18 5,220.00 5,220.00 RCRDS 181206 02/02/2017 003730 WEST COAST ARBORISTS INC 1/1-15/17 TREE TRIMS & REMOVALS: 59.00 59.00 ROW TRE 181207 02/02/2017 015199 WINTER ADVERTISING TEMECULA MAGAZINE: ECONOMIC 765.61 765.61 AGENCY DEV 181208 02/02/2017 016864 WOOD, RANDY REIMB:CASPTRNG 1/17-20/17 800.00 800.00 Grand total for UNION BANK: 300,005.04 Page:8 apChkLst 02/02/2017 10:18:36AM Final Check List CITY OF TEMECULA Page: 9 112 checks in this report. Grand Total All Checks: 300,005.04 Page9 apChkLst 02/09/2017 9:50:17AM Final Check List CITY OF TEMECULA Page: 1 Bank : union UNION BANK Check # Date Vendor 3194 01/24/2017 006887 UNION BANK OF CALIFORNIA 006937 SOUTHWEST AI RLI NES 007744 SUPERSHUTTLE 000210 LEAGUE OF CALIF CITIES 007744 SUPERSHUTTLE 007744 SUPERSHUTTLE 007744 SUPERSHUTTLE 006714 SHERATON HOTEL 3225 02/02/2017 001035 C R & R INC 3226 02/09/2017 010349 CALIF DEPT OF CHILD SUPPORT 3227 02/09/2017 017429 COBRA ADVANTAGE INC. 3228 02/09/2017 000194 I CMA RETIREMENT -PLAN 303355 3229 02/09/2017 000444 INSTATAX (EDD) 3230 02/09/2017 000283 INSTATAX (IRS) 3231 02/09/2017 001065 NATIONWIDE RETIREMENT SOLUTION 3232 02/09/2017 000389 NATIONWIDE RETIREMENT SOLUTION 3233 02/09/2017 000245 PERS - HEALTH INSUR PREMIUM 3234 02/09/2017 000246 PERS (EMPLOYEES' RETIREMENT) 181209 02/09/2017 004973 ABACHERLI, LINDI Description JS AIRFARE: LEAGUE OF CA CITIES JS TRANSP: LEAGUE OF CA CITIES JS REGIST: LEAGUE OF CA CITIES JS CANCELLATION OF RESERVATION JS CANCELLATION OF RESERVATION JS SUPER SHUTTLE RESERVATION JS LATE FEE: TO BE REVERSED NEXT JS LODGING: LEAGUE OF CA CITIES JS FIN. CHARGES: TO BE REVERSED NE JUL - DEC '16 TRASH HAULING SERVICES SUPPORT PAYMENT FSA REIMBURSEMENT PAYMENT I CMA RETIREMENT TRUST 457 PAYMENT STATE INCOME TAXES PAYMENT FEDERAL INCOME TAXES PAYMENT NATIONWIDE RETIREMENT PAYMENT OBRA- PROJECT RETIREMENT PAYMENT BLUE SHIELD ACCESS PLUS PAYMENT PERS HEALTH INSURANCE PAYMENT PERS RETIREMENT PAYMENT TCSD INSTRUCTOR EARNINGS Amount Paid Check Total 212.70 35.90 575.00 -17.95 -17.95 53.82 30.00 361.56 6.27 3,749,530.56 1,128.45 5,640.75 7,778.70 22,205.45 81,698.15 11,725.55 2,447.78 0.00 105,135.63 37,970.81 1,239.35 3,749,530.56 1,128.45 5,640.75 7,778.70 22,205.45 81,698.15 11,725.55 2,447.78 105,135.63 37,970.81 350.00 350.00 Pagel apChkLst Final Check List 02/09/2017 9:50:17AM CITY OF TEMECULA Page: 2 Bank : union UNION BANK (Continued) Check # Date Vendor Description 181210 02/09/2017 001517 AETNA BEHAVIORAL HEALTH, FEB 16 EMPLOYEE ASSISTANCE LLC PRGM 181211 02/09/2017 015217 AIRGAS, INC. Amount Paid Check Total 642.40 642.40 Dry ice for experiments:Pennypickle's 17.01 Dry ice for experiments:Pennypickle's 181212 02/09/2017 009374 ALLEGRO MUSICAL VENTURES PIANO TUNING AND MAINTENANCE: THEATER 181213 02/09/2017 006915 ALLIE'S PARTY EQUIPMENT MISC RENTALS: SPECIAL EVENTS 181214 02/09/2017 004240 AMERICAN FORENSIC NURSES (AFN) 181215 02/09/2017 000101 APPLE ONE INC 181216 02/09/2017 004623 AQUA SOURCE INC 181217 02/09/2017 006254 BALLET FOLKLORICO PHLEBOTOMY SRVCS:TEMECULA POLICE PHLEBOTOMY SRVCS:TEMECULA POLIC JAN 17 TEMPORARY STAFF SVCS: CITY CLERK Pool test reagents:Aquatics TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS 181218 02/09/2017 018101 BARN STAGE COMPANY INC, CABARET @ THE MERC 01/31/17 THE 181219 02/09/2017 013482 BAS SECURITY SECURITY SERVICES AT CITY-WIDE FACI LITI E SECURITY SRVCS:THEATER SECURITY SRVCS: THEATER, CRC, TCC, 181220 02/09/2017 007385 BAUDVILLE, INC. VISITOR LOGIN BOOKS:FRONT RECEPTION 181221 02/09/2017 012583 BLANCAY PRICE 181222 02/09/2017 018551 BMW MOTORCYCLES OF MURRI ETA 181223 02/09/2017 017145 BOARD, MARGO 181224 02/09/2017 017115 BUREAU OF OFFICE SERVICES, INC 181225 02/09/2017 003138 CAL MAT 5.61 22.62 390.00 390.00 51.00 51.00 326.66 994.74 1,834.56 1,321.40 1,834.56 123.52 123.52 338.10 73.50 117.60 529.20 2,184.00 2,184.00 1,093.50 644.40 759.00 2,496.90 421.71 421.71 NOV 16 LDSCP PLAN CHECK & INSP 10,820.00 SVCS DEC 16 LDSCP PLAN CHECK & INSP SVC 7,799.00 18,619.00 Veh maint & repair:police BMW motors 302.86 302.86 REIMB:SUPPLIES:TEAM PACE EVENT 118.50 118.50 JAN 17 TRANSCRIPTION 14.54 14.54 SVCS:TEMECULA POLIC MISC ASPHALT SUPPLIES:PW STREET 162.70 MAI NT MISC ASPHALT SUPPLIES:PW STREET N 154.83 317.53 Page2 apChkLst Final Check List 02/09/2017 9:50:17AM CITY OF TEMECULA Page: 3 Bank : union UNION BANK (Continued) Check # Date Vendor 181226 02/09/2017 000502 CALIF MUNI STATISTICS Description Amount Paid Check Total STATISTICAL DATA: FINANCE DEPT 900.00 STATISTICAL DATA: FINANCE DEPT 950.00 1,850.00 181227 02/09/2017 017132 CANINE SUPPORT TEAMS, INC. 2016-17 CDBG SUB -RECIPIENT 2,556.00 2,556.00 181228 02/09/2017 005417 CINTAS FIRST AID & SAFETY FIRST-AID KIT SUPPLIES:VAR 777.95 777.95 FACILITIES 181229 02/09/2017 004405 COMMUNITY HEALTH EMPLOYEE CHARITY DONATIONS 24.00 24.00 CHARITIES, C/O WELLS FARGO PAYMENT BANK 181230 02/09/2017 002945 CONSOLIDATED ELECTRICAL ELECTRICAL SUPPLIES: LIBRARY 47.14 DIST. ELECTRICAL SUPPLIES: LIBRARY 121.76 168.90 181231 02/09/2017 013379 COSSOU, CELINE TCSD INSTRUCTOR EARNINGS 189.00 TCSD INSTRUCTOR EARNINGS 495.60 684.60 181232 02/09/2017 014521 COSTAR GROUP FEB 17 WEB SUBSCRIPTION:ECO DEV 867.34 867.34 INFORMATION, INC 181233 02/09/2017 001264 COSTCO TEMECULA #491 MEMBERSHIP RENEWAL FOR CITY 165.00 165.00 181234 02/09/2017 004329 COSTCOTEMECULA#491 MISCSUPPLIES:THEATER 37.92 HOSPITALITY MISC SUPPLIES: CELEBRATING MOZAR- 139.81 177.73 181235 02/09/2017 010650 CRAFTSMEN PLUMBING & PLUMBING SRVCS: SIXTH ST 325.00 325.00 HVAC INC RESTROOMS 181236 02/09/2017 000209 CROP PRODUCTION SERVICES MAINT SUPPLIES: PW STREET MAINT 98.83 DIV MAINT SUPPLIES: PW STREET MAINT DF 8.64 107.47 181237 02/09/2017 004192 DOWNS ENERGY FUEL & FUEL FOR CITY VEHICLES: POLICE 39.08 LUBRICANTS DEPT FUEL FOR CITY VEHICLES:PW 795.65 834.73 181238 02/09/2017 002528 EAGLE GRAPHIC CREATIONS AWARD PLATE: ECON DEV 133.61 133.61 INC 181239 02/09/2017 013367 ELECTRO INDUSTRIAL SUPPLY MISC SMALL TOOLS & EQUIP: PW 435.13 435.13 TRAFFIC 181240 02/09/2017 011202 EMH SPORTS USA, INC TCSD INSTRUCTOR EARNINGS 525.00 TCSD INSTRUCTOR EARNINGS 1,010.80 TCSD INSTRUCTOR EARNINGS 280.00 1,815.80 181241 02/09/2017 011292 ENVIRONMENTAL SCIENCE NOV 16 EIR:CYPRESS RIDGE 6,417.21 6,417.21 ASSOC. DEVELOPMENT Page :3 apChkLst Final Check List 02/09/2017 9:50:17AM CITY OF TEMECULA Page: 4 Bank : union UNION BANK (Continued) Check # Date Vendor Description 181242 02/09/2017 015090 EVAPCO PRODUCTS, INC. JAN 17 CONDENSER WTR SYS MAI NT CIV CTR Amount Paid Check Total 566.50 566.50 181243 02/09/2017 001056 EXCEL LANDSCAPE, INC. IRRIGATION REPAIRS: VARIOUS 605.00 605.00 PARKS 181244 02/09/2017 017432 EYEMED VISION CARE VISION PLAN PAYMENT 874.68 874.68 181245 02/09/2017 015330 FAIR HOUSING COUNCIL DEC 16 FAIR HOUSING SRVCS:CDBG 1,518.87 1,518.87 FUNDING 181246 02/09/2017 019558 FIRST CLASS CODE REFUND:SEC DEP:RM RENTAL:TCC 200.00 200.00 181247 02/09/2017 002982 FRANCHISE TAX BOARD SUPPORT PAYMENT 453.03 453.03 181248 02/09/2017 002982 FRANCHISE TAX BOARD SUPPORT PAYMENT 150.00 150.00 181249 02/09/2017 018858 FRONTIER CALIFORNIA, INC. JAN INTERNET SVCS:EOC 132.97 132.97 181250 02/09/2017 016184 FUN EXPRESS, LLC SUPPLIES:HIGH HOPES PROGRAM 87.44 181251 02/09/2017 007866 G C S SUPPLIES INC 181252 02/09/2017 001937 GALLS, LLC SUPPLIES:HIGH HOPES PROGRAM MISC TONER & INK FOR PRI NTERS:CIVIC MISC TONER & INK FOR PRINTERS:CIVI( equip:police volunteers equip:police volunteers 25.93 113.37 2,097.89 1,534.36 3,632.25 372.54 9.15 381.69 181253 02/09/2017 005405 GILLILAND, ROBIN SUPPLIES FOR HOMELESS COUNT 2/1 107.20 107.20 181254 02/09/2017 019570 GIORDANO, KRISTIAN REFUND:10%OF FEES:W/D APPL:PA16-1335 181255 02/09/2017 009608 GOLDEN VALLEY MUSIC STTLMNT: "HOTEL BILTMORE NYC SOCIETY 1917" 2/4 30.00 30.00 1,916.00 1,916.00 181256 02/09/2017 019582 GUZMAN, OSVALDO REL. CLAIMS SETTLEMENT PMT: 179.99 179.99 2016-20 181257 02/09/2017 000186 HANKS HARDWARE INC JAN 17 MAINT. SUPPLIES: TVM JAN 17 MAINT. SUPPLIES: VARIOUS PAR JAN 17 MAINT. SUPPLIES: ST. MAINT. DIV JAN 17 MAINT SUPPLIES: TCC JAN 17 MISC SMALL TOOLS & EQUIP: PV 16.57 1,343.54 3,527.50 40.35 1,250.66 6,178.62 Page4 apChkLst Final Check List 02/09/2017 9:50:17AM CITY OF TEMECULA Page: 5 Bank : union UNION BANK (Continued) Check # Date Vendor Description Amount Paid Check Total 181258 02/09/2017 002109 HD SUPPLY CONSTR. SUPPLY MISC SUPPLIES:PW STREET MAINT 102.77 LTD DIV MISC SUPPLIES:PW STREET MAINT DIV 350.19 181259 02/09/2017 000198 INTL COUNCIL OF SHOPPING ICSC MBRSHP RENEWAL:EDWARDS, 50.00 MARYANN 181260 02/09/2017 012883 JACOB'S HOUSE INC EMPLOYEE CHARITY DONATIONS PAYMENT 181261 02/09/2017 000482 LEIGHTON CONSULTING INC 10/1-12/31/16 GEOTECH SVCS: PARK & RIDE 181262 02/09/2017 003782 MAIN STREET SIGNS MISC SIGNS: CITY WIDE PARKS 452.96 50.00 40.00 40.00 903.60 903.60 258.28 258.28 181263 02/09/2017 018936 MARTINEZ, ABIGAIL REFUND:LOST MATERIALS 13.96 13.96 RETURNED:LIBRARY 181264 02/09/2017 007214 MAUREEN KANE & TECH TRAINING: SERIES 300 - ASSOCIATES INC RAMIREZ, E. 1,550.00 1,550.00 181265 02/09/2017 019583 MCCANN, JAMES E. JR. REIMB:PERMIT FEES:CLASS B 73.00 73.00 LICENSE 181266 02/09/2017 019165 MCWHORTER, GREGORY ROY LECTURE:BLACK HISTORY IN COMICS 125.00 125.00 2/16 181267 02/09/2017 018675 MDG ASSOCIATES, INC. DEC 16 CDBG ADMIN SERVICES FY 16-17 2,291.25 2,291.25 181268 02/09/2017 015259 MERCURY DISPOSAL Household battery recycling program. 163.40 163.40 SYSTEMS, INC. 181269 02/09/2017 018314 MICHAEL BAKER INT'L INC. 181270 02/09/2017 012962 MILLER, MISTY 181271 02/09/2017 004040 MORAMARCO, ANTHONY J. DEC 16 CEQA INITIAL STUDY:ART GAITAN 10/31-11/27/16 DSGN SVCS: PECHANGA I JUL-OCT 16 CEQA INITIAL STUDY:ART G, NOV 16 CEQA INITIAL STUDY:ART GAITA TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS LOGO:2016 TEEN ZONE TCSD INSTRUCTOR EARNINGS 1,806.38 9,696.59 6,555.22 1,100.00 157.50 345.80 375.73 385.00 500.00 70.00 19,158.19 879.03 955.00 Pages apChkLst Final Check List 02/09/2017 9:50:17AM CITY OF TEMECULA Page: 6 Bank : union UNION BANK (Continued) Check # Date Vendor 181272 02/09/2017 017089 MORRIS-HOPKINS, BROOKE Description TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS TCSD INSTRUCTOR EARNINGS Amount Paid Check Total 577.50 133.88 63.00 252.00 1,026.38 181273 02/09/2017 016883 MUNICIPAL MANAGEMENT REGIS:WINTERFORUM:LEHNER,L.3/9 75.00 75.00 181274 02/09/2017 001986 MUZAK LLC FEB DISH NETWORK PROGRAMING:41952 6TH ST 181275 02/09/2017 003964 OFFICE DEPOT BUSINESS SVS DIV OFFICE SUPPLIES:HUMAN RESOURCES OFFICE SUPPLIES:HUMAN RESOURCES 181276 02/09/2017 002105 OLD TOWN TIRE & SERVICE CITY VEHICLE MAINT SVCS: PW LAND DEV 181277 02/09/2017 002105 OLD TOWN TIRE & SERVICE CITY VEHICLE MAINT SVCS: PARK RANGERS 181278 02/09/2017 013127 ON STAGE MUSICALS "SWINGING DOWN OLD BROADWAY" 2/5/17 181279 02/09/2017 015923 PCMG MERAKI SUPPORT/LICENSES:INFO TECH 62.01 62.01 28.16 94.31 122.47 1,030.25 1,030.25 611.05 611.05 1,564.86 1,564.86 6,137.99 6,137.99 181280 02/09/2017 013418 PENWORTHY COMPANY, THE COLLECTIONS:LIBRARY 1,242.04 1,242.04 181281 02/09/2017 011737 PERLMUTTER PURCHASING POWER 181282 02/09/2017 010338 POOL& ELECTRICAL CANON EOS REBEL T6I CAMERA: TEM 969.73 POLICE EQUIP PURCH:TEMECULA POLICE 118.53 POOL SUPPLIES & CHEMICALS:VAR 147.12 PRODUCTS INC POOLS 1,088.26 147.12 181283 02/09/2017 005820 PRE -PAID LEGAL SERVICES PREPAID LEGAL SERVICES PAYMENT 361.80 361.80 INC 181284 02/09/2017 017431 PRINCIPAL LIFE INSURANCE DENTAL INSURANCE PAYMENT 9,038.98 9,038.98 CO 181285 02/09/2017 018831 RADEECAL, INC MOTORCYCLE VEHICLE WRAPS: TEM 149.00 149.00 POLICE 181286 02/09/2017 000947 RANCHO REPROGRAPHICS REPRODUCTION SRVCS:MURR CREEK 53.01 53.01 BRIDGE 181287 02/09/2017 012525 RCGIA '17 I.E. GANG CONF S. GONZALEZ 120.00 120.00 3/13-16 Pages apChkLst Final Check List 02/09/2017 9:50:17AM CITY OF TEMECULA Page: 7 Bank : union UNION BANK (Continued) Check # Date Vendor Description Amount Paid Check Total 181288 02/09/2017 017549 ROSEN & ROSEN INDUSTRIES, MISC MAI NT SUPPLIES:PW STREET 683.69 683.69 INC. 181289 02/09/2017 012251 ROTH, DONALD J. TCSD INSTRUCTOR EARNINGS 196.00 196.00 181290 02/09/2017 004274 SAFE & SECURE LOCKSMITH LOCKSMITH SRVCS: CRC 10.78 10.78 181291 02/09/2017 009980 SANBORN, GWYNETH A. COUNTRY @ THE MERC 2/4/17 184.50 184.50 181292 02/09/2017 017699 SARNOWSKI, SHAWNA, M PHOTOGRAPHY SRVCS:CULTURAL 150.00 150.00 PRESTON ARTS 1/27 181293 02/09/2017 018012 SAUNDERS, CATHY TCSD INSTRUCTOR EARNINGS 268.80 TCSD INSTRUCTOR EARNINGS 268.80 TCSD INSTRUCTOR EARNINGS 156.80 TCSD INSTRUCTOR EARNINGS 302.40 TCSD INSTRUCTOR EARNINGS 302.40 TCSD INSTRUCTOR EARNINGS 176.40 1,475.60 181294 02/09/2017 015894 SEHI COMPUTER PRODUCTS, MONITORS: INFO TECH 6,556.51 6,556.51 INC. 181295 02/09/2017 015457 SHAW HR CONSULTING, INC. OCT-NOV CONSULTING SRVCS: HR 1,610.00 1,610.00 181296 02/09/2017 008529 SHERIFF'S CIVIL DIV - SUPPORT PAYMENT: PAYMENT 100.00 100.00 CENTRAL 181297 02/09/2017 009213 SHERRY BERRY MUSIC JAZZ @ THE MERC 2/2/17 483.00 483.00 181298 02/09/2017 013695 SHRED -IT US JV, LLC DEC -JAN DOC SHRED SRVCS:CITY 179.41 179.41 FACS/POLICE Page:7 apChkLst Final Check List 02/09/2017 9:50:17AM CITY OF TEMECULA Page: 8 Bank : union UNION BANK (Continued) Check # Date Vendor 181300 02/09/2017 000537 SO CALIF EDISON 181301 02/09/2017 001212 SO CALIF GAS COMPANY 181302 02/09/2017 000519 SOUTH COUNTY PEST CONTROL INC Description JAN 2-31-536-3481:41902 MAIN ST JAN 2-28-629-0507:30600 PAUBA RD JAN 2-02-502-8077:43210 BUS PARK DR E JAN 2-35-664-9053:29119 MARGARITA RC JAN 2-29-223-8607:42035 2ND ST PED JAN 2-29-657-2332:45538 REDWOOD RD JAN 2-29-953-8447:31738 WOLF VLY RD JAN 2-30-220-8749:45850 N WOLF CREEK JAN 2-29-953-8082:31523 WOLF VLY RD JAN 2-36-641-3912:27498 ENTERPRISE C JAN 2-35-403-6337:41375 MCCABE CT JAN 2-32-903-8293:41000 MAIN STREET JAN 2-00-397-5042:43200 BUS PARK DR JAN 2-19-171-8568:28300 MERCEDES ST JAN 2-18-937-3152:28314 MERCEDES ST JAN 2-14-204-1615:30027 FRONT ST RDI( JAN 2-02-351-4946:418456TH ST JAN 2-31-912-7494:28690 MERCEDES ST JAN 2-29-933-3831:43230 BUS PARK DR JAN 2-31-536-3655:41904 MAIN ST JAN 2-25-393-4681:41951 MORAGA RD JAN 2-35-707-0010:33451 S HVVY-79 PED JAN 2-31-404-6020:28771 OT FRONT ST JAN 2-29-953-8249:46497 WOLF CREEK C JAN 2-31-419-2873:43000 HWY-395 JAN 2-34-333-3589:41702 MAIN ST JAN 2-31-031-2616:27991 DIAZ RD PED JAN 2-31-282-0665:27407 DIAZ RD PED JAN 2-29-807-1093:28079 DIAZ RD PED JAN 2-29-657-2787:41638 WINCHESTER JAN 2-29-807-1226:28077 DIAZ RD PED JAN 2-31-536-3226:28690 MERCEDES ST JAN 2-36-641-3839:27498 ENTERPRISE C JAN 2-30-520-4414:32781 TEM PKWY LS-: JAN 2-00-397-5067:TCSD SVC LEV C JAN 2-29-295-3510:32211 WOLF VLY RD JAN 2-29-224-0173:32364 OVERLAND TRI Amount Paid Check Total 229.95 4,822.57 384.76 566.88 699.65 24.20 23.36 391.06 27.19 27.67 1,052.98 12, 322.74 2,717.79 585.84 438.72 37.54 882.70 1,657.55 1,592.40 723.47 421.87 104.21 1,383.26 26.24 26.32 27.68 27.24 27.24 26.72 26.44 26.97 1,614.31 33.29 1,238.91 2,320.84 845.59 1,551.07 JAN 098-255-9828-8:29119 MARGARITA 67.68 RD JAN 091-085-1632-0:41951 MORAGA/POC 16.27 PEST CONTROL SERVICES: DUCK POND PEST CONTROL SERVICES: MRC PEST CONTROL SERVICES: MARG SPLA 49.00 94.00 49.00 38,937.22 83.95 192.00 181303 02/09/2017 000293 STADIUM PIZZA INC RFRSHMNTS-JR WOMENS STEM: 159.82 159.82 TVE2 1/26 Page:8 apChkLst Final Check List 02/09/2017 9:50:17AM CITY OF TEMECULA Page: 9 Bank : union UNION BANK (Continued) Check # Date Vendor Description 181307 02/09/2017 007762 STANDARD INSURANCE BASIC LIFE INSURANCE PAYMENT COMPANY Amount Paid Check Total 7,928.53 7,928.53 181308 02/09/2017 012723 STANDARD INSURANCE VOLUNTARY SUPP LIFE INSURANCE 797.66 797.66 COMPANY PAYMENT 181309 02/09/2017 017814 STC TRAFFIC, INC TRAFFIC ENGINEERING SRVCS: PW TRAFFIC 181310 02/09/2017 016262 STEVE ADAMIAK GOLF INSTRUCTION 181311 02/09/2017 010703 STEWART, JAMES 181312 02/09/2017 001547 TEAMSTERS LOCAL 911 181313 02/09/2017 010276 TIME WARNER CABLE 181314 02/09/2017 017430 TRANSAMERICA LIFE INSURANCE CO 181315 02/09/2017 014866 TWM ROOFING, INC 5,000.00 5,000.00 TCSD INSTRUCTOR EARNINGS 283.50 TCSD INSTRUCTOR EARNINGS 420.00 REIMB: LEAGUE OF CA CITIES 54.75 703.50 54.75 UNION DUES PAYMENT 4,752.00 4,752.00 FEB HIGH SPEED INTERNET:LIBRARY 591.72 591.72 TRANSAMERICA ACCIDENT 2,831.12 2,831.12 ADVANTAGE PMT ROOF REPAIRS: CIVIC CENTER & CRC 1,385.00 1,385.00 181316 02/09/2017 017579 U.S. HEALTHWORKS MEDICAL PRE EMPLOY DRUG SCREENINGS:HR 50.00 PRE EMPLOY DRUG SCREENINGS:HR 155.00 205.00 181317 02/09/2017 000325 UNITED WAY EMPLOYEE CHARITY DONATIONS 5.00 5.00 PAYMENT 181318 02/09/2017 014486 VERIZON WIRELESS 12/16-1/15 BROADBAND SVCS:CITYWI DE 181319 02/09/2017 019548 WALCOTT 45, LLC REFUND:ENG GRAD DEP:LD13-082GR 181320 02/09/2017 007987 WALMART 1,965.09 1,965.09 50,000.00 50,000.00 SUPPLIES: CRC 34.36 RECREATION SUPPLIES: CRC 181321 02/09/2017 004567 WITCHER ELECTRIC ELECTRICAL REPAIR: CHILDREN'S MUSEUM 1001408 01/26/2017 019571 DIEGO HILLS CHARTER REFUND:SEC DEP:RM RENTAL:TCC 1001409 01/26/2017 019572 KENNEDY, TERESA REFUND:BROADWAY MUSICAL THEATER DANCE 87.05 121.41 210.00 210.00 200.00 200.00 33.75 33.75 Page9 apChkLst Final Check List 02/09/2017 9:50:17AM CITY OF TEMECULA Page: 10 Bank : union UNION BANK (Continued) Check # Date Vendor Description Amount Paid Check Total 1001410 01/26/2017 019573 MANN, JENNY REFUND:PRESCHOOL GYMNASTICS - 66.00 66.00 JR 1001411 01/26/2017 019574 POWELL, RANDY 1001412 01/26/2017 019575 SALCIDO, MICHELE 1001413 01/26/2017 019576 VOLLSTEDT, CORRINE 1001414 01/26/2017 019576 VOLLSTEDT, CORRINE 1001415 01/26/2017 019576 VOLLSTEDT, CORRINE 1001416 01/20/2017 019577 AQUIRRE, ANDREW REFUND:SEC DEP:RM RENTAL:TCC 200.00 200.00 REFUND:SEC DEP:RM RENTAL:TCC 200.00 200.00 REFUND:JR SPORTS 2206.206 105.00 105.00 REFUND:BEGINNING GYMNASTICS 70.00 70.00 1710.105 REFUND:BEAR CUB UNIV KINDER 119.00 119.00 CUBS REFUND:MUSEUM ADMISSION (2) 10.00 10.00 1001417 01/20/2017 019578 BHARADWAJ, RAHUL REFUND:BRIGHT START FOR KIDS 416.00 416.00 6000.102 1001418 01/20/2017 019578 BHARADWAJ, RAHUL REFUND:BRIGHT START FOR KIDS 96.00 96.00 6000.101 1001419 01/20/2017 019579 COX, SAMUEL REFUND:SEC DEP:RM RENTAL:CONF 150.00 150.00 CTR A/B 1001420 01/20/2017 019580 HARRELL, CHERMAINE REFUND:SEC DEP:RM RENTAL:CRC 200.00 200.00 1001421 01/20/2017 019581 MONTY, JENNA REFUND:MUSEUM ADMISSIONS (5) 25.00 25.00 1001422 01/20/2017 019509 PATEL, RITA 1001423 01/20/2017 019201 PINA, RUBEN 1001424 01/20/2017 019201 PINA, RUBEN 1001425 01/20/2017 019584 WILLIAMS, JOYANNA 1001426 01/20/2017 019585 WORDEN, RICHARD REFUND:HEALTH CARE PROVIDER 20.00 20.00 CPR REFUND:TEM ROD RUN 7000.200 35.00 35.00 REFUND:TEM ROD RUN 7000.201 35.00 35.00 REFUND:BIGFOOT'S COMPUTER CLUB 30.00 30.00 2035.102 REFUND:TEM ROD RUN 7000.628 35.00 35.00 Pagel 0 apChkLst Final Check List 02/09/2017 9:50:17AM CITY OF TEMECULA Page: 11 Bank : union UNION BANK (Continued) Check # Date Vendor Description 1001427 01/20/2017 019586 YANEZ, OSCAR REFUND:SEC DEP:RM RENTAL:TCC Amount Paid Check Total 200.00 200.00 Grand total for UNION BANK: 4,270,164.46 Page:11 apChkLst 02/09/2017 9:50:17AM Final Check List CITY OF TEMECULA Page: 12 140 checks in this report. Grand Total All Checks: 4,270,164.46 Page:12 Item No. 4 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Kevin Hawkins, Director of Community Services DATE: February 28, 2017 SUBJECT: Approve the Sponsorship Agreement with Reality Rally Inc. for the 2017 Reality Rally, a Fundraiser Event for Michelle's Place (At the Request of the Economic Development Committee Mayor Edwards and Council Member Comerchero) PREPARED BY: Dawn Adamiak, Community Services Manager RECOMMENDATION: That the City Council approve the Sponsorship Agreement with Reality Rally Inc. for city -support costs, in the amount of $8,000 and in-kind promotional services of $11,415, for the 2017 Reality Rally. BACKGROUND: Staff received a sponsorship request from Michelle's Place to provide city -support costs for the 2017 Reality Rally to be held on April 8, 2017. The Economic Development Committee of the City Council (Then Mayor Pro -Tem Edwards and Council Member Comerchero) met on March 22, 2016, to review the budget on this special event and recommended continued support at the levels indicated in the staff report. Reality Rally has been a popular event for the past 6 years, attracting thousands to the fundraiser to benefit Michelle's Place. Michelle's Place is a local non-profit organization serving the Temecula Valley, which provides emotional and educational support and facilitates breast health care services for those touched with breast cancer. The event includes a one -day Reality Rally Challenge Race throughout Old Town followed by Reality TV Star meet & greet, autograph signing and the Kidz Challenge Checkpoint Games Zone. The challenge race will incorporate and highlight many of the local attractions in Old Town Temecula including the Old Town Temecula Community Theater and the Temecula Valley Museum. Celebrity Reality TV show contestants will be invited to participate on teams and enjoy the amenities of Temecula during their weekend stay. FISCAL IMPACT: The City -support costs of $8,000 and in-kind promotional services of $11,415 are included in the Fiscal Year 2016-17 Operating Budget of the various supporting departments. ATTACHMENTS: Agreement SPONSORSHIP AGREEMENT BETWEEN CITY OF TEMECULA AND REALITY RALLY INC. THIS AGREEMENT is made and effective as of this 28th day of February, 2017, by and between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Reality Rally Inc., a California nonprofit corporation (hereinafter referred to as the "Nonprofit"). In consideration of the mutual covenants, conditions and undertakings set forth herein, the parties agree as follows: 1. RECITALS This Agreement is made with respect to the following facts and purposes which each of the parties acknowledge and agree are true and correct: a. The Nonprofit shall operate the annual Reality Rally (hereinafter referred to as the "Event") on April 8, 2017. The Event is a fundraiser for Michelle's Place and will take place in Old Town Temecula. b. The Event includes a one -day challenge type race throughout Old Town followed by Reality TV Star meet & greet, autograph signing and the Kidz Challenge Checkpoint Games Zone. c. Alcohol will not be served. d. The City desires to be a Co -Sponsor of the Event. e. The Event will serve as a fundraiser with Michelle's Place, a local non-profit organization servicing the Temecula Valley, which provides emotional and educational support for those touched with breast cancer and facilitates breast health care services. 2. TERM This Agreement shall commence on February 28, 2017, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2017, unless sooner terminated pursuant to the provisions of this Agreement. 3. CONSIDERATION a. In exchange for providing the Nonprofit with in-kind city -support services valued at an amount not to exceed Eight Thousand Dollars and No Cents ($8,000.00) and in-kind promotional services valued at an amount not to exceed Eleven Thousand Four Hundred Fifteen Dollars and No Cents ($11,415.00), as listed in Exhibit B, the City of Temecula shall be designated as a Co -Sponsor of the Event. As a Co -Sponsor the City shall receive sponsor benefits as listed in Exhibit A. 4. WRITTEN REPORT Within ninety (90) days after the conclusion of the Event, the Nonprofit shall prepare and submit to the Assistant City Manager a written report evaluating the Event, its attendance, media coverage, and description of the materials in which the City has listed as a Co -Sponsor. The report shall also include samples of media, press clippings, flyers, pamphlets, etc., in a presentation notebook format. In addition, complete financial statements including a balance sheet, income statement and budget to actual comparison report of the Event must be included in such a written report. 5. PERMITS The Nonprofit shall file an application for a Special Event Permit with the City no later than thirty (30) days prior to the first day of the Event. The City retains its governmental jurisdiction to determine whether to issue the permits and the nature and scope of Conditions of Approval. The Nonprofit shall comply with all conditions of approval for the Special Event Permit, or any other City - issued permits. Failure to comply with the Conditions of Approval of such permits shall constitute a default of this Agreement and is grounds for termination of this Agreement. 6. MEETING ATTENDANCE The Nonprofit shall attend all City pre -event planning meetings and event recap meetings if warranted. 7. INDEMNIFICATION The Nonprofit shall indemnify, protect, defend and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its elected officials, officers, employees, volunteers, and representatives from any and all suits, claims, demands, losses, defense costs or expenses, actions, liability or damages of whatsoever kind and nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents and employees may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of the Nonprofit's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement. 8. INSURANCE The Nonprofit shall secure and maintain from a State of California admitted insurance company, pay for and maintain in full force and effect for the duration of this Agreement an insurance policy of comprehensive general liability against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by March 31, 2017, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Recipient owns no automobiles, a non - owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Recipient has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. b. Minimum Limits of Insurance. Consultant shall maintain limits no Tess than: 1) General Liability: Two million ($2,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the NonProfit; products and completed operations of the Recipient; premises owned, occupied or used by the Nonprofit; or automobiles owned, leased, hired or borrowed by the Nonprofit. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Nonprofit's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Nonprofit's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days prior written notice to the City. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Nonprofit shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Nonproft shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Nonprofit's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 9. GOVERNING LAW The City and the Nonprofit understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 10. LEGAL RESPONSIBILITIES The Nonprofit shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Nonprofit shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Nonprofit to comply with this section. 11. ASSIGNMENT The Nonprofit shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. 12. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice: Mailing Address: To Recipient: City of Temecula Attn: City Manager 41000 Main Street Temecula, CA 92590 Reality Rally Inc. Attn: Gillian Larson 41893 Niblick Road Temecula, CA 92591 15. INDEPENDENT CONTRACTOR a. The Nonprofit shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of the Nonprofit shall at all times be under the Nonprofit's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Recipient or any of the Nonprofit's officers, employees, or agents except as set forth in this Agreement. The Nonprofit shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. The Nonprofit shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. No employee benefits shall be available to the Nonprofit in connection with the performance of this Agreement. Except for the fees paid to the Nonprofit as provided in the Agreement, City shall not pay salaries, wages, or other compensation to the Nonprofit for performing services hereunder for City. City shall not be liable for compensation or indemnification to the Nonprofit for injury or sickness arising out of performing services hereunder. 16. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 17. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of the Nonprofit warrants and represents that he or she has the authority to execute this Agreement on behalf of the Nonprofit and has the authority to bind the Nonprofit to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non - substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non - monetary changes in scope of work; (d) agreement termination. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA REALITY RALLY INC. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Maryann Edwards, Mayor Gillian Larson, President ATTEST: By: By: Randi Johl, City Clerk APPROVED AS TO FORM: By: Pete . Thorson, CI Attorney Joni Preston, Treasurer NONPROFIT Gillian real' ra CO PM Initials:#ip, Date: EXHIBIT "A" CITY OF TEMECULA SPONSORSHIP BENEFITS CO-SPONSOR Reality Rally Inc. shall provide the following benefits and services for the citizens of the City of Temecula: • City of Temecula logo/name on advertisements • City of Temecula name on all press releases • City of Temecula logo/name on event poster • City of Temecula logo/name on event flyers • City of Temecula logo/name on event t -shirt • Five (5) Reality Rally t -shirts **Press Releases will be distributed to all local media, however, publication cannot be guaranteed. Press Releases can also be provided to all sponsors for distribution to their clients, agents, employees, etc. EXHIBIT "B" IN-KIND SERVICES ESTIMATED VALUE OF CITY SUPPORT SERVICES AND COSTS Based on the input from City departments we received estimated cost projections for the Reality Rally event. The following expenses can be anticipated for the event: Police: $ 1,100.00 Fire: $ 1,000.00 Public Works: $ 2,500.00 Community Services: $ 3,400.00 TOTAL: $ 8,000.00 ESTIMATED VALUE OF PROMOTIONAL SERVICES PROVIDED BY THE CITY OF TEMECULA The estimated value for in-kind promotional assistance provided by The City of Temecula for the Reality Rally is as follows: Item Value Auto Mall Marque Appears approximately once every 4 1/2 minutes Cable Channel Event slide appears approximately once per hour for 30 seconds City Website Event listing on the City of Temecula's event calendar Promotional Poster 42X66 poster located in the concourse at the Civic Center $ 3,115.00 $ 5,100.00 $ 2,200.00 $ 1,000.00 TOTAL VALUE: $ 11,415.00 Item No. 5 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Kevin Hawkins, Director of Community Services DATE: February 28, 2017 SUBJECT: Approve the Sponsorship Agreement with Temecula Education Foundation for the 2017 Taste of Temecula Valley (At the Request of the Economic Development Committee Mayor Edwards and Council Member Comerchero) PREPARED BY: Dawn Adamiak, Community Services Manager RECOMMENDATION: That the City Council approve the Sponsorship Agreement with Temecula Education Foundation for city -support costs, in the amount of $7,980 and in-kind promotional services of $11,415, for the 2017 Taste of Temecula Valley. BACKGROUND: Staff received a sponsorship request from Temecula Education Foundation to provide city -support costs for the 2017 Taste of Temecula Valley to be held on April 28-29, 2017. The Economic Development Committee of the City Council (Then Mayor Pro -Tem Edwards and Council Member Comerchero) met on March 22, 2016, to review the budget on this special event and recommended continued support at the levels indicated in the staff report. Taste of Temecula Valley will serve as a fundraiser with the Temecula Education, a local non- profit organization whose mission is to assist the Temecula Valley Unified School District with enhancing the teaching and learning experience for students, through the donation of funds and resources from businesses and the community. Their goal is to raise additional funds that will allow all schools within the Temecula Valley Unified School District to support the offering of more Arts, Sciences and Technology in the classroom. Temecla Education Foundation also sponsors summer school enrichment programs and is working closely with the school district to offer students an expanded summer enrichment curriculum. Taste of Temecula Valley includes the opportunity for local restaurants, wineries, microbreweries and vendors to showcase their establishments at a unique venue that is designed to expose their products to new potential customers. Additionally, Taste of Temecula Valley will include live entertainment and kids' activities throughout the scheduled event time. The anticipated attendance is approximately 6,000 people. FISCAL IMPACT: The City -support costs of $7,980 and in-kind promotional services of $11,415 are included in the Fiscal Year 2016-17 Operating Budget of the various supporting departments. ATTACHMENTS: Agreement SPONSORSHIP AGREEMENT BETWEEN CITY OF TEMECULA AND TEMECULA EDUCATION FOUNDATION THIS AGREEMENT is made and effective as of this 28th day of February, 2017, by and between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Temecula Education Foundation, a California nonprofit corporation (hereinafter referred to as the "Nonprofit"). In consideration of the mutual covenants, conditions and undertakings set forth herein, the parties agree as follows: 1. RECITALS This Agreement is made with respect to the following facts and purposes which each of the parties acknowledge and agree are true and correct: a. The Nonprofit shall operate the annual Taste of Temecula Valley (hereinafter referred to as the "Event") on April 28-29, 2017. The Event is a special event and will take place in Old Town Temecula. b. The Event includes a Friday night VIP Dining and Concert experience, which features local chefs and exclusive menu offerings from the area's finest restaurants. The family - friendly Saturday event features menu selections from the best Southern California wineries, microbreweries and specialty shops, live music and kids' activities. c. Alcohol will be served. d. The City desires to be a Co -Sponsor of the Event. e. The Event will serve as a fundraiser with Temecula Education Foundation, a local non-profit organization whose charitable work and contributions have benefited youth in Temecula by providing summer school and after school programs for the Temecula Valley Unified School District. 2. TERM This Agreement shall commence on February 28, 2017, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2017, unless sooner terminated pursuant to the provisions of this Agreement. 3. CONSIDERATION a. In exchange for providing the Nonprofit with in-kind city -support services valued at an amount not to exceed Seven Thousand Nine Hundred Eighty Dollars and No Cents ($7,980.00) and in-kind promotional services valued at an amount not to exceed Eleven Thousand Four Hundred Fifteen Dollars and No Cents ($11,415.00), as listed in Exhibit B, the City of Temecula shall be designated as a Co -Sponsor of the Event. As a Co -Sponsor the City shall receive sponsor benefits as listed in Exhibit A. 4. WRITTEN REPORT Within ninety (90) days after the conclusion of the Event, the Nonprofit shall prepare and submit to the Assistant City Manager a written report evaluating the Event, its attendance, media coverage, and description of the materials in which the City has listed as a Co -Sponsor. The report shall also include samples of media, press clippings, flyers, pamphlets, etc., in a presentation notebook format. In addition, complete financial statements including a balance sheet, income statement and budget to actual comparison report of the Event must be included in such a written report. 5. PERMITS The Nonprofit shall file an application for a Special Event Permit with the City no later than thirty (30) days prior to the first day of the Event. The City retains its governmental jurisdiction to determine whether to issue the permits and the nature and scope of Conditions of Approval. The Nonprofit shall comply with all conditions of approval for the Special Event Permit, or any other City - issued permits. Failure to comply with the Conditions of Approval of such permits shall constitute a default of this Agreement and is grounds for termination of this Agreement. 6. MEETING ATTENDANCE The Nonprofit shall attend all City pre -event planning meetings and event recap meetings if warranted. 7. INDEMNIFICATION The Nonprofit shall indemnify, protect, defend and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its elected officials, officers, employees, volunteers, and representatives from any and all suits, claims, demands, losses, defense costs or expenses, actions, liability or damages of whatsoever kind and nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents and employees may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of the Nonprofit's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement. 8. INSURANCE The Nonprofit shall secure and maintain from a State of California admitted insurance company, pay for and maintain in full force and effect for the duration of this Agreement an insurance policy of comprehensive general liability against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by April 14, 2017, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Recipient owns no automobiles, a non - owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Recipient has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. 4) Liquor Liability for bodily injury, personal injury and property damages. b. Minimum Limits of Insurance. Consultant shall maintain limits no less than: 1) General Liability: Two million ($2,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. 4) Liquor Liability: One million dollars ($1,000,000) combined single limit per occurrence for bodily injury, personal injury and property damage. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the NonProfit; products and completed operations of the Recipient; premises owned, occupied or used by the Nonprofit; or automobiles owned, leased, hired or borrowed by the Nonprofit. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Nonprofit's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Nonprofit's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days prior written notice to the City. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Nonprofit shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Nonproft shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Nonprofit's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 9. GOVERNING LAW The City and the Nonprofit understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 10. LEGAL RESPONSIBILITIES The Nonprofit shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Nonprofit shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Nonprofit to comply with this section. 11. ASSIGNMENT The Nonprofit shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. 12. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice: Mailing Address: To Recipient: City of Temecula Attn: City Manager 41000 Main Street Temecula, CA 92590 Temecula Education Foundation Attn: Mark Katan 31350 Rancho Vista Road Temecula, CA 92592 15. INDEPENDENT CONTRACTOR a. The Nonprofit shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of the Nonprofit shall at all times be under the Nonprofit's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Recipient or any of the Nonprofit's officers, employees, or agents except as set forth in this Agreement. The Nonprofit shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. The Nonprofit shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. No employee benefits shall be available to the Nonprofit in connection with the performance of this Agreement. Except for the fees paid to the Nonprofit as provided in the Agreement, City shall not pay salaries, wages, or other compensation to the Nonprofit for performing services hereunder for City. City shall not be liable for compensation or indemnification to the Nonprofit for injury or sickness arising out of performing services hereunder. 16. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 17. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of the Nonprofit warrants and represents that he or she has the authority to execute this Agreement on behalf of the Nonprofit and has the authority to bind the Nonprofit to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non - substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non - monetary changes in scope of work; (d) agreement termination. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA By: Maryann Edwards, Mayor ATTEST: By: Randi Johl, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney TEMECULA EDUCATION FOUNDATION (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: Mark Katan, Vice President Ways & Means By: Morris Myers, Board Member NONPROFIT Temecula Education Foundation Mark Katan 31350 Rancho Vista Road Temecula, CA 92592 Markk8ten@aol.com PM Initialc:� Date: EXHIBIT "A" CITY OF TEMECULA SPONSORSHIP BENEFITS CO-SPONSOR Temecula Education Foundation shall provide the following benefits and services for the citizens of the City of Temecula: • City of Temecula logo/name on advertisements • City of Temecula name on all press releases • City of Temecula logo/name on event poster • City of Temecula logo/name on event flyers • City of Temecula logo/name on event t -shirt • Five (5) Taste of Temecula Valley t -shirts **Press Releases will be distributed to all local media, however, publication cannot be guaranteed. Press Releases can also be provided to all sponsors for distribution to their clients, agents, employees, etc. EXHIBIT "B" IN-KIND SERVICES ESTIMATED VALUE OF CITY SUPPORT SERVICES AND COSTS Based on the input from City departments we received estimated cost projections for the Taste of Temecula Valley event. The following expenses can be anticipated for the event: Police: $ 1,100.00 Fire: $ 1,000.00 Public Works: $ 2,500.00 Community Services: $ 2,480.00 TOTAL: $ 7,980.00 ESTIMATED VALUE OF PROMOTIONAL SERVICES PROVIDED BY THE CITY OF TEMECULA The estimated value for in-kind promotional assistance provided by The City of Temecula for the Taste of Temecula Valley is as follows: Item Value Auto Mall Marque Appears approximately once every 4'/ minutes Cable Channel Event slide appears approximately once per hour for 30 seconds City Website Event listing on the City of Temecula's event calendar Promotional Poster 42X66 poster located in the concourse at the Civic Center $ 3,115.00 $ 5,100.00 $ 2,200.00 $ 1,000.00 TOTAL VALUE: $ 11,415.00 Item No. 6 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Michael Heslin, Director of Information Technology and Support Services DATE: February 28, 2017 SUBJECT: Adopt Resolution in Support of Riverside County's Broadband Fiber to the Premise Master Plan PREPARED BY: Jayme Fox, Office Tech II RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA IN SUPPORT FOR RIVERSIDE COUNTY'S BROADBAND FIBER TO THE PREMISE MASTER PLAN BACKGROUND: Riverside County's Broadband Fiber to the Premise Master Plan, supported by the Riverside County Board of Supervisors and Executive Office, and led by Riverside County Information Technology (RCIT), seeks to remove the barriers that obstruct service providers from building out an improved communications infrastructure to 21st century capabilities. A principal goal of this plan is to present a Request for Participants (RFP) in early 2017, to invite the private sector, either incumbent vendors or business entities new to the County, to work in cooperative fashion and create partnerships to deliver Broadband services Countywide at speeds of 1 Gbps and above. Another goal is to provide this service to all residents at an affordable cost, one that allows our citizens to access high-speed connections to information, entertainment, health care, government services, employment opportunities, and educational growth. This collaborative effort calls for the development of expedited permitting procedures, providing low-cost locations for broadband equipment and offering incentives such as anchor tenancy. These efforts will be required of not only the County, but cooperation will be sought from our twenty-eight cities, numerous unincorporated locations, and twelve tribal communities as well. If Council adopts this resolution, the City of Temecula will join with other communities, agencies and tribal nations throughout the County, private companies and other public agencies with a goal of issuing a collaborative RFP by the 1st quarter of 2017. FISCAL IMPACT: None ATTACHMENTS: Resolution RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA IN SUPPORT FOR RIVERSIDE COUNTY'S BROADBAND FIBER TO THE PREMISE MASTER PLAN THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, all Riverside County residents, businesses and institutions need high quality gigabit broadband services where they live, work, learn and play; and WHEREAS, closing the digital divide is important and provides long-term community benefits that include the ability to fully engage in the digital economy, access existing and emerging services, and expands economic opportunities; and WHEREAS, high speed broadband enables improved healthcare access, treatment and information; and WHEREAS, high speed broadband enables new business models, creates business efficiencies, drives job creation, and connects goods and services to customers and partners worldwide; and WHEREAS, high speed broadband enables changes in how we access educational resources, collaborate, conduct research and continue to learn anytime, anyplace and at any pace; and WHEREAS, high speed broadband enables greater civic participation and brings communities together, helps improve public safety, and makes our transportation systems more resilient and efficient; and WHEREAS, the City Council of City of Temecula and other community partners can work together to affect the deployment decisions of broadband providers by lowering the cost of entry and operation of systems in our communities, reduce the risks of delays during the planning, permitting and construction phases, provide opportunities for increasing revenue, and creating new avenues for competitive entry; and WHEREAS, the City Council of City of Temecula supports the adoption of consistent expedited broadband permitting processes throughout participating jurisdictions; and WHEREAS, the City Council of City of Temecula supports the concept of 'Dig Once' whereby conduit is installed for future or immediate use for fiber optic cable installation whenever underground construction occurs in a roadway; and WHEREAS, the City Council of City of Temecula supports the aggregation of demand by all participating communities as anchor tenants of selected provider(s) if acceptable services are available. NOW, THEREFORE, BE IT RESOLVED on this 28th day of February, 2017 that the City Council of City of Temecula does herby support the Riverside County Broadband Master Plan and the development of a Request for Participation (RFP) for the deployment of gigabit fiber services to all homes, businesses and institutions countywide. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 28th day of February, 2017. Maryann Edwards, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 17- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 28th day of February, 2017, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk Item No. 7 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick A. Thomas, Director of Public Works / City Engineer DATE: February 28, 2017 SUBJECT: Approve an Agreement for Consultant Services with Owen Group, Inc. to Consolidate and Update Evaluation of Disabled Access to City Facilities, Programs and Public Right of Way, PW16-03 PREPARED BY: Amer Attar, Principal Engineer — CIP Bill McAteer, Construction Manager — CIP RECOMMENDATION: That the City Council: 1. Approve the Agreement for Consultant Services with Owen Group, Inc., in the amount of $327,570, to Consolidate and Update Evaluation of Disabled Access to City Facilities, Programs and Public Right of Way, PW16-03; 2. Authorize the City Manager to approve Extra Work Authorizations not to exceed the contingency amount of $32,757, which is equal to 10% of the Agreement amount. BACKGROUND: This project will update the American with Disabilities Act (ADA) Transition Plan adopted by the City Council on September 12, 1995. The updated Transition Plan will be the result of a comprehensive accessibility compliance evaluation of all City facilities, including buildings, parks, and public right of way. In addition, the Transition Plan will evaluate all City programs (services, activities, employment practices and communications) impacted by ADA regulations. It will include specific assessments of barriers preventing disabled access to City facilities and programs, and prioritization of the removal of identified barriers over a reasonable period of time and within a fiscally constrained framework. A cost estimate with line items for each facility and program evaluated will be included. The proposed Transition Plan will be presented and developed with input from the public. Staff solicited proposals for these professional services (Request for Proposal No. 210) via the City's online bidding service, PlanetBids. On June 30, 2016 the City received four proposals from highly qualified firms. All submittals were reviewed by selected panel members who collectively determined the Owen Group, Inc. to be the most qualified and competitively priced firm. Subsequently, staff finalized the scope of work, the associated fees, and the terms of the Agreement through negotiations with the Owen Group, Inc. Owen Group, Inc. is an architectural and engineering design firm with extensive experience performing site and program accessibility compliance evaluations and transition plans. They have completed similar projects for other public agencies. FISCAL IMPACT: Consolidate and Update Evaluation of Disabled Access to City Facilities, Programs, and Public Right of Way is a Capital Improvement Program project in the Fiscal Year 2016-17 budget and funded with General Fund contributions. The Agreement amount is $327,570, with a 10% contingency of $32,757, for a total amount of $360,327. Adequate funds are available in the project account. ATTACHMENT: Agreement for Consultant Services AGREEMENT FOR CONSULTANT SERVICES BETWEEN CITY OF TEMECULA AND OWEN GROUP, INC. CONSOLIDATE AND UPDATE EVALUATION OF DISABLED ACCESS TO CITY FACILITIES, PROGRAMS AND PUBLIC RIGHT OF WAY, PW16-03 THIS AGREEMENT is made and effective as of February 28, 2017, between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Owen Group, Inc., a Corporation, (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on February 28, 2017 and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2018, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES Consultant shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. 3. PERFORMANCE Consultant shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. PREVAILING WAGES Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Agreement from the Director of the Department of Industrial Relations. Copies may be obtained from the California Department of Industrial Relations Internet website at http://www.dir.ca.qov. Consultant shall provide a copy of prevailing wage rates to any staff or subconsultant hired, and shall pay the adopted prevailing wage rates as a minimum. Consultant shall comply with the provisions of Sections 1720, 1725.5, 1771.1(a), 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Consultant shall forfeit to the City, as a penalty, the sum of $200 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Agreement, by him or by any subconsultant under him, in violation of the provisions of the Agreement. This project, work, or service will be subject to compliance monitoring and enforcement by the Department of Industrial Relations (DIR) pursuant to Labor Code Section 1771.4. 1 5. REGISTRATION WITH THE DEPARTMENT OF INDUSTRIAL RELATIONS Registration with the Department of Industrial Relations (DIR) is mandatory as a condition for bidding, providing certain services, and working on a public works project as specified in Labor Code Section 1771.1(a). Consultant and any subconsultants must be registered with the Department of Industrial Relations to be qualified to bid, or provide a proposal and/or time and material quote or be listed in a bid, proposal or quote, subject to the requirements of Public Contract Code Section 4104; or engage in the performance of any contract that is subject to Labor Code Section 1720 et seq., unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. Consultant and subconsultants will be required to provide proof of registration with the DIR. For more information regarding registration with the Department of Industrial Relations, refer to http://www.dir. ca.gov/Public-Works/PublicWorks. html 6. PAYMENT a. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed Three Hundred Twenty Seven Thousand Five Hundred Seventy Dollars ($327,570) for the total term of this agreement unless additional payment is approved as provided in this Agreement. b. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager . Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. The City Manager may approve additional work up to ten percent (10%) of the amount of the Agreement as approved by City Council. Any additional work in excess of this amount shall be approved by the City Council. c. Consultant will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the City disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of Fifty Dollars ($50) in such form as approved by the Director of Finance. 7. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. 2 b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 8. DEFAULT OF CONSULTANT a. The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. b. If the City Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 9. OWNERSHIP OF DOCUMENTS a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 3 10. INDEMNIFICATION The Consultant agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 11. INSURANCE REQUIREMENTS Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Consultant has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. 4) Professional Liability Insurance shall be written on a policy form providing professional liability for the Consultant's profession. b. Minimum Limits of Insurance. Consultant shall maintain limits no less than: 1) General Liability: One Million Dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One Million Dollars ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One Million Dollars ($1,000,000) per accident for bodily injury or disease. 4) Professional Liability Coverage: One Million Dollars ($1,000,000) per claim and in aggregate. 4 c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state in substantial conformance to the following: If the policy will be canceled before the expiration date the insurer will notify in writing to the City of such cancellation not less than thirty (30) days' prior to the cancellation effective date. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Consultant shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Consultant's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 5 12. INDEPENDENT CONTRACTOR a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 13. LEGAL RESPONSIBILITIES The Consultant shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section. 14. RELEASE OF INFORMATION a. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. b. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. 6 15. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: To Consultant: 16. ASSIGNMENT City of Temecula Attn: City Manager 41000 Main Street Temecula, CA 92590 Owen Group, Inc. Attn: Steven Hooper 220 Technology Drive, Suite 100 Irvine, CA 92618 The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant. 17. LICENSES At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 18. GOVERNING LAW The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 19. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Consultant, or Consultant's sub -contractors for this project, during his/her tenure or for one year thereafter. The Consultant hereby warrants and 7 represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Consultant or Consultant's sub -contractors on this project. Consultant further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 20. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 21. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. 8 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA Owen Group, Inc. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Maryann Edwards, Mayor ATTEST: By: By: Randi Johl, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT Michael Chegini, President Steven Hooper, Vice President Owen Group, Inc. Attn: Steven Hooper 220 Technology Drive, Suite 100 Irvine, CA 92618 949-860-4800 949-860-4810 shooper@owengroup.com 9 PM Initials: Date: L EXHIBIT A General Scope of Work List of Facilities Transition Plan Schedule 10 18 OWEN GROUP 1 QUALIFICATIONS General Scope of Work The following is Owen's anticipated scope of work. 2013 Estimated Centerline Mileage. Based on the Caltrans website, the estimated maintained mileage and daily vehicle miles of travel as of 2013 include the following: • Rural maintained miles was 3.37 • Urban miles were 305.56 • Total mileage of 308.93. Approximate Bus Stop Counts. Based on Owen's research, the approximate bus stop county includes the following: • Sign Only: 50 • Shade Structure: 5 • Rotary Bench: 35 • RTA Bench: 5 • Total:95 Traffic Signals. The City has 122 signalized intersections, which include the 6 signalized for the 1-15 ramp intersections at Winchester Road, Route 79 (South), and Rancho California Road that are maintained by Caltrans. Owen's understanding is all the signals in the City are traffic -actuated signals, which detect vehicles and pedestrians and adjust the signal timing accordingly to optimize traffic flow at the intersection. Along the City's major arterials, such as Rancho California Road, Ynez Road, and Winchester Road, traffic signals are synchronized to provide coordinated movement along the arterial. Parks & Recreational Areas/Points of Interest. Based on Owen's research of the City's website, there are 33 parks and/or recreation areas and points of interest. There is an estimate total acreage of 338.13. Building Facilities. Per attached list. Owen's Approach. The project work plan is Owen's primary form of communication with all team members, including the City's assigned project staff. The project work plan is developed by the Project Manager, Mr. Ken Jewell, PE, QSD/QSP, CPESC, and assessment team, and includes the active participation of the City's Project Manager, and appropriate stakeholders. The project work plan includes several important elements that help to define and communicate the goals and objectives of the project. These include: • A task outline defining all the necessary codes and client guidelines and procedures. These tasks are given to key project staff. • A list prioritizing the City's ADA compliance and Title 24 accessibility codes needs. Ensuring the City meets all ADA code compliance requirements. • A task outline which delineates each project activity in a step by step manner. This outline also includes the key objectives of each phase of the work and the expected work products. • A project schedule contains multi -task and multi -phase milestone deliveries. • A coordinated schedule and staffing plan which allocates team resources to each task. • A schedule of meetings which outlines intent, participants, and timing. Phase! - Self -Evaluation: Survey, Review, and Analysis of Facilities, Programs, Services, Activities, and the Public Right of Way. 1. Immediately upon notice to proceed (NTP). Owen's Project Manager, Mr. Jewell, will coordinate with the City to schedule a kick-off meeting. 2. Owen will meet with designated City staff to discuss project expectations, survey methodology, and a schedule for project deliverables. Owen will thoroughly review and clarify questions related to the project's scope and become familiar with important issues and availability of resources. 3. Owen will also identify and review available City documents, as -built plans, building plans, and other material for an audit. Additionally, Owen will develop the internal departmental self evaluation survey form, to comply with ADA requirements (28 CFR §35.105 and 28 CFR §35.150(d)), and all other applicable ADA compliance requirements. 4. Owen will also thoroughly review the City's existing policies, documentation, and procedures to identify ADA accessibility issues which may be discriminatory to persons with disabilities. This review will be led by Mr. Phil Kaplan, ICCC, Owen's expert in public agency ADA accessibility policies and consensus building programs. 5. Within the first two weeks of the notice to proceed, Owen will commence our field surveys. Owen will conduct field surveys of City buildings and facilities, as well as all areas within and identified by the City public right of way, which typically includes streets, all curb ramps, sidewalks, parks, pedestrian actuated push buttons at traffic control signals and accessibility at transit stops, as well as parking areas and other areas as identified by the City. These areas will be accessed and are required for review and inclusion by ADA. Owen's surveys will focus on the evaluation of barriers, including path of travel, in the public rights- of-way along streets, public parking lots, and in the public right-of-way within and around the facility, as well as provide an initial recommendation in terms of priority for barrier removal. 6. Owen understands that the City's staff availability is limited. This is the reason Owen has designated readily available staff to perform all surveys independently. Any surveys deemed to require City staff assistance and access will be efficiently coordinated and City of Temecula Department of Public Works Request for Proposals (RFP) No. 210 Project No.: PW16-03 Evaluation of the City's ADA (Americans with Disability Accessibility Compliance (City Facilities and Programs) OWEN 7 19 OWEN GROUP 1 QUALIFICATIONS scheduled with the City to minimize impacts to the regular workloads of City staff members. 7. Owen will compile survey data in a usable and easily accessible format, which will include a version in Microsoft Excel or Microsoft Access, depending on the City's preference. Owen will also compile data and meet with staff to review and analyze data gathered from the survey process. 8. Owen will produce a Field Survey Report, which will be a detailed report that profiles the various deficiencies found. This report will be provided in Microsoft Word and electronic (PDF) format. Owen understands this may also include a presentation component that outlines material provided in the report. 9. Owen will present the facility survey report to a joint meeting of staff and the City Council, as well as solicit and record all feedback. 10. At a minimum, and in addition to codified ADA regulations, Owen professionals will accurately access non-compliance using the United States Access Board's ADA Accessibility Guidelines for Buildings & Facilities (ADAAG); the Federal Highway Administration's California Edition of the Manual on Uniform Traffic Control Devices (MUTCD); and, the California Department of General Services' Division of the State Architect's California Access Compliance Reference Materials, inclusive of relevant California Building Code sections. While some of these code requirements may not be applicable to the City's identified public buildings and parks and supporting facilities, they may be referenced as applicable. 11. In this report, Owen will provide a description of the non-compliant physical elements, including dimensions; Identification of the specific reasons a physical element is considered non-compliant; digital photographs of the non-compliant physical element, including surroundings; an aerial map depicting the location of the non-compliant physical element; a scope of work for the construction necessary to achieve compliance; and construction cost estimates, including a description of the methodology used. Phase II - Transition Plan Development 1. Owen will develop a first draft of the ADA Transition Plan based on prior research and data collection, the Field Survey Report, recommended priority levels typically associated with each type of deficiency, and determine available funding working with the staff. We will include any recommended changes to funding levels necessary to achieve the recommended goals. ADA Transition Plan drafts and final product will include recommendations on prioritization of deficiencies. These recommendations will include, but may not be limited to, a curb ramp schedule and sidewalk schedule. 2. Owen will meet with City staff to review the draft document, identify project priorities, and solicit feedback for refining the various components. We will incorporate any comments or changes into the draft ADA Transition Plan. 3. Owen will prepare a PowerPoint presentation and meet with the City Council and members of the community at -large at an advertised public meeting, to be held in the evening on a weekday, to review the draft document, identify project priorities, and solicit feedback for refining the various components. Owen will document all comments and suggestions. In addition to standard City advertising requirements, Owen staff will engage in a concerted public outreach effort prior to this meeting using a variety of mediums. 4. Owen will meet with City staff to review all feedback and develop recommendations on potential changes. All changes will be incorporated into the second draft. 5. Owen will prepare and produce a clear, concise and user-friendly second draft of the ADA Transition Plan The second draft will include a detailed description of identified barriers, as well as the schedule and/or plan identified for removing those barriers, estimated costs of the work, and a summary of the public input received. 6. Owen will present the second draft Plan to City staff for final comments and suggestions. These documents will clearly be denoted as "draft" on the cover. 7. Owen will provide to City staff ten (10) full-color copies of the final ADA Transition Plan, as well as an electronic PDF copy. We will also provide an overview of the process, the comments received, participation of various stakeholders, and end result. This summary will be provided to the City Council and released to the public. 8. Owen will present the final draft ADA Transition Plan as a PowerPoint presentation at a regularly scheduled council meeting for discussion and adoption by the City Council. 9. Owen will provide the City with an electronic database of items contained in the Facility Survey Report, which will be in a Microsoft Excel or Microsoft Access format and provide management, monitoring, and tracking tools that will allow staff to manage current and future accessibility issues, and generate reports to show progress in meeting the ADA Transition Plan. 10. Owen will provide the City with a City-wide reference map using AutoCAD and GIS showing ADA Transition Plan. The map will fully show distinct points for each identified barrier to access. Phase III - Public Participation and Outreach: Develop an outreach program to advise the public of the ADA Self Assessment and Transition Plan project and to provide an opportunity to participate in the development of the plan City of Temecula Department of Public Works Request for Proposals (RFP) No. 210 Project No.: PW16-03 Evaluation of the City's ADA (Americans with Disability Accessibility Compliance (City Facilities and Programs) OWEN 7 20 OWEN GROUP 1 QUALIFICATIONS 1. Owen will prepare program materials, compile responses to Public Outreach questionnaires, and assist the City in eliciting public input into the ADA Transition Plan process, as necessary. 2. Owen will assist the City with organizing a Project Kick -Off Workshop (or workshops) to inform the community of the project and receive initial input on the process. Owen staff will attend the workshop, maintain a record of the proceedings, and comments and be prepared to answer questions within our areas of expertise. 3. Owen will assist the City with organizing a Plan Review Workshop and/or workshops to present the draft plan to the community and receive initial input on the proposal. Owen will also attend the workshop, maintain a record of the proceedings, and comments and be prepared to answer questions within our areas of expertise. Phase IV - Project Database and Mapping: Develop a database and maps to facilitate ongoing monitoring and updating of the final comprehensive ADA Transition Plan 1. Database — Owen will develop a database for the ADA Transition Plan using Microsoft Excel or Microsoft Access, or whichever format the City prefers. We understand that the purpose of the database is to facilitate ongoing monitoring and updating of the final comprehensive ADA Transition Plan by City staff. The database will correlate all aspects of the transition plan and will be produced using the database, including but not limited to, Access Compliance Assessment Reports, Transition Plans, reference drawings, standard drawings and photographs. The database will be the property of the City when the ADA Transition Plan compilation is completed. 2. Project Map—Owen will develop a City-wide reference map using AutoCAD and GIS. The map will fully show distinct points for each identified barrier to access. Phase V - City Staff Training - Provide management, monitoring, and tracking tools that will allow staff to manage the ADA Transition Plan Owen understands this process will be an educational experience for the City staff. 1. Owen will provide training of City staff in the following areas: • Applicable provisions of the ADA and other federal statutes and regulations; • Performing field investigations and inspections; • Preparation of ADA Compliance Assessment Reports; • Using and maintaining the database; • Using and maintaining the project map; and • Monitoring and updating the ADA Self Evaluation and Transition Plan. Owen understands that the City intends to use the finalized ADA Transition Plan to serve as a pragmatic application tool that will identify existing and future accessibility needs, document accessibility facility standards, and to provide design criteria for future facilities development. Quality Control Program Owen's Quality Assurance and Quality Control (QA/ QC) has evolved over the years into a combined system that involves both project leadership and technical excellence. The role of the Project Manager, Mr. Ken Jewell, PE, QSD/ QSP, CPESC, is to foster enhanced communication, control, and coordination. Communication and project leadership is continually being refined and based upon our prior project experience. We are committed to avoiding rework and utilizing systems that encourage project completion in the first attempt. This requires a commitment to planning and results, as well as an enhanced project control of cost, schedule, and scope of work. Owen also adheres to a strict project coordination of interdisciplinary efforts, state, local, and governmental approvals, and communication with the client, affected stakeholders, and assessment team expectations. Quality control in a project encompasses not only the completeness of the ADA Transition Plan and supporting documents, but the programmatic content, work plan, and costs of the work. We pay special attention to the entire project to ensure that all appropriate measures are taken to provide exceptional quality. Rigorous quality assurance is provided for all projects produced by Owen. The assurance is monitored by Owen principals and is established by two functions: Standards of Practice and Quality Control. Owen's deliberate application of these functions minimizes the occurrences of surprises or major change orders during construction. Owen's top management has a total commitment to the project and will have internally assigned both "QA/QC" officers and "Independent check" officers any City project assigned to Owen. These top personnel all have professional licenses in their fields. Project Controls Methodology and Implementation Owen recognizes the importance of conducting the projects within a schedule and budget, as well as ensuring a high quality product, meeting or exceeding the expectations of the City on all levels. Owen has standard project management, quality assurance, and production / cost control procedures already in place for the management and performance of its projects. The assigned project team is prepared to successfully complete the project(s) within the time constraints to be established by the City and Owen. Owen's Unique Internal Procedures - an Inherent Difference. In order to carry out the scope of work while maintaining and managing a superb quality control and assurance program, Owen approaches each project with a fresh set of ideas and a unique, comprehensive team arrangement of highly qualified and experienced staff City of Temecula Department of Public Works Request for Proposals (RFP) No. 210 Project No.: PW16-03 Evaluation of the City's ADA (Americans with Disability Accessibility Compliance (City Facilities and Programs) OWEN l 21 OWEN GROUP 1 QUALIFICATIONS members to provide the requisite technical services required for this City project. Project scope, budgets, and schedules, including milestone work delivery schedules, are developed through a detailed task/hour work plan for specific tasks and level of effort to meet individual project requirements. Our work plan will identify the Owen's technical roles as required for the ADA Transition Plan. As with any project undertaken, Owen performs quality control reviews at strategic phases. Owen implements multiple layers of quality control throughout the course of a project to ensure we meet time sensitive schedules. • Schedule Control. Owen utilizes common techniques to keep projects streamlined, organized, and on schedule. • Timeline Forecast — determination of how long a project will take using available information on labor, productivity, etc., including possible deviations / escalations. • Progress Assessment — measurement of project progress including work estimates, inventories of supplies and materials, etc. • Estimation Software — tracking of planned dates compared to estimated dates, and prediction if changes made to the schedule will progress project ahead or put it behind. • Progress Monitoring — identification of potential problems that can lead to delays. Systems include use of diaries, reports, meetings, etc. Determination is made as to whether or not delay prevention is cost effective for the project. • Data Collection — continual collection of project data to help identify potential problems. Sources include materials vendors, labor, managers, weather forecasts, etc. • Schedule Adjustment — utilization of schedule change control systems that require changes to move through a process and approval procedure, preventing schedule changes that could delay the project. Schedules are made available in electronic and paper format in a graphic representation. Graphic schedules display current project progress and estimated project performance. Graphic schedules aid the project team in identifying project slippages and taking the steps necessary to correct them. Scheduling Software. Owen will provide planning and scheduling support for all project phases, from development and pre -design through construction closeout. Our staff can utilize Primavera P6, SureTrak, Expedition, Meridian Prolog, Proliance and Microsoft Project software for the preparation of schedules. Owen's professional architects and engineers, ADA/ accessibility specialists, and in-house support staff, are available to begin work immediately on this contract and will remain on the project for the contract performance period. Owen has ongoing project work; however, we are approximately at about 70% of capacity, at this time. Many projects are in construction and we will complete most of them within two months. In addition, Owen has the experience and added resources to respond in a timely manner to this important project. Owen has never been unable to complete a project on time. Schedule management is on on-going and consistent process that involves all professionals on the project team. We have developed a comprehensive master schedule, which can be modified as directed by the City, that clearly defines milestones and deliverables. Cost Control and Budget Methodology Project Controls. Owen recognizes the importance of conducting task order projects within a controlled schedule budget and quality, as well as ensuring a high quality product, meeting or exceeding the expectations of the City. Owen has standard project management, quality assurance, and production and cost control procedures already in place for the management and performance of this tenant improvement project. The assigned project team is prepared to successfully complete the project(s) within the time constraints to be established by the City. Cost Estimating and Cost Control. Our approach to managing and controlling project costs is founded in the identification and resolution of cost impacts early in the process when we have the most ability to influence the outcome. Potential cost are immediately identified and analyzed during review of assessment findings, identification of deficiencies and proposed corrections, then tracked, addressed, and resolved on a continual basis. Owen retains staff specializing in developing project schedules and cost estimating with capabilities in providing project management. Under the management of Owen's Principal -in -Charge, our Project Manager and supporting estimating staff will perform independent audits of cost estimates to ensure accuracy and completeness. Analysis and Identification of Cost Alternatives. The Owen team has extensive experience in estimating and managing costs during field assessment / evaluation through active analysis and identification of design elements and construction alternatives to effectively realize compliance with the targeted project budget. At each phase of the process, the project is estimated and the project scope is compared. Differences are highlighted and resolved, and providing alternatives that can optimize proposed improvements and construction are investigated and implemented, as appropriate, to align the project with the budget. Throughout the facility survey/field assessment phase, we will be proactive, we establish cost effective parameters, prototypes, and cost models and define appropriate procurement strategies. At the project level, we evaluate alternative construction materials, sustainable design City of Temecula Department of Public Works Request for Proposals (RFP) No. 210 Project No.: PW16-03 Evaluation of the City's ADA (Americans with Disability Accessibility Compliance (City Facilities and Programs) OWEN 22 OWEN GROUP 1 QUALIFICATIONS choices, and site opportunities and phasing at every stage of development. We examine various construction approaches in the use and development of standard elements and prototypes. We develop alternative project phasing and work-arounds to alleviate schedule impacts due to material shortages, delayed equipment, site conditions, and adjacency issues that might impact a project. Management Approach One of Owen's driving forces behind our success has been our belief and commitment to continuity. The following procedures are established for each project undertaken by our firm. Staffing and Resource Management Plan. Currently, Owen is at 70% capacity company -wide. The addition of this project will in no way impact our current scheduling and we do not anticipate any scheduling issues. Owen's depth of professional staff members partners in each discipline provides us the ability to manage tasks expeditiously, consistently and of high quality. Each staff is placed under the direction of the specific discipline leader and oversight of our proposed Project. Additional staff members may also be made available that are not identified in this submittal, such as technical experts, administrative support, coordinators, and reviewers. In the event that Key Personnel is lost due to unforeseen events, Owen retains the requisite depth of Lead Professionals to step in and take charge. As with any project team, Owen strategically designated supporting staff to Lead disciplines that are active in any project assignment. As Senior -Level professionals with the necessary registrations and/or certifications, these individuals are fully capable of taking the Lead position without any learning curves. Further, Owen retains additional professionals at various offices that can be assigned to a project assignment at any given point of time in the event that additional staffing is required. Project Approach. Project scope, budgets, and schedules, including milestone work delivery schedules, are developed through a detailed task/hour work plan for specific tasks and level of effort to meet individual project requirements. Our work plan will identify the Owen's technical roles as required for this important ADA Transition Program. Project Management Plan. At the start of the project, Owen, in collaboration with the City, will review the Scope of Work (SOW) with the City's Project Manager and stakeholders and engage in development of the Project Management Plan (PMP) and the project's program. After reviewing and fully understanding the scope of work and the City's expectations, the Owen Project Manager prepares the PMP corresponding to the scope complexity and time constraints of the project(s). The PMP contains descriptions of the project and the "deliverables", list of the various tasks, schedule, and detailed work plan for the elements of each task, as well as the project staff members responsible for that element. The plan also includes the task budgets, anticipated billings, project and client organization procedures for correspondence, filing, approvals, project control, company standards, State standards, ADA CBC Title 24, ADAAG, PROWAG, MUTCD, and other governing agency standards and specifications, and the quality control plan. We follow Project Management Institute (PMI) principals when implementing PMPs. The main topics are: • Identifying the scope early on by engaging the Stakeholders and ensuring a realistic project budget. • Planning, initiating and scoping, validation and verification of the program/project. • Resources - making sure you have appropriate staffing and expertise on the project and adjusting staffing when necessary to meet the project schedule. • Communication with the team and stakeholders all of the time using the latest available technology. • Integration of the entire team with the stakeholders to be part of the overall solution. • Monitoring and Controlling deliverables and meeting the stakeholders expectations of the project team. • Cost and Schedule monitoring at all times and in detail at each phase of project delivery. • Risk – identifying uncertainties early on and figuring their risks into the project. • Quality - validating deliverables versus accepting deliverables; what is expected by the client, not the design team, for deliverables and quality of work. • Process - proactive versus reactive process; project team communication to meet all expectations. A copy of the PMP can be provided to the City's Project Manager for information purposes and to meet the auditing requirements of the City. The plan is periodically reviewed and updated to keep current with the City's requirements. In addition, the Project Manager will prepare monthly project status reports to be submitted to the City's Project Manager. The Owen Team will work with the City's current project management system to post project documents including plans, schedules, estimates, specifications, and design and construction drawings, etc., for effective management and collaboration. Schedule and Project Milestone Management. As a team, we will provide the City with a cohesive team of highly qualified individuals to ensure each task order necessary to complete the ADA Self Evaluation and Transition Plan is completed to the City's complete satisfaction—on time and on budget. Owen implements multiple layers of quality control throughout the course of a project to ensure we meet time sensitive schedules. Schedule Control. Owen utilizes common techniques to keep projects streamlined, organized, and on schedule. Periodic review and reporting includes: • Timeline Forecast – determination of how long a project will take using available information on labor, City of Temecula Department of Public Works Request for Proposals (RFP) No. 210 Project No.: PW16-03 Evaluation of the City's ADA (Americans with Disability Accessibility Compliance (City Facilities and Programs) OWEN 23 OWEN GROUP 1 QUALIFICATIONS productivity, etc., including possible deviations / escalations • Progress Assessment — measurement of project progress including work estimates, inventories of supplies and materials, etc. • Estimation Software — tracking of planned dates compared to estimated dates, and prediction if changes made to the schedule will progress project ahead or put it behind • Progress Monitoring — identification of potential problems that can lead to delays. Systems include use of diaries, reports, meetings, etc. Determination is made as to whether or not delay prevention is cost effective for the project • Data Collection — continual collection of project data to help identify potential problems. Sources include materials vendors, labor, managers, weather forecasts, etc. • Schedule Adjustment — utilization of schedule change control systems that require changes to move through a process and approval procedure, preventing schedule changes that could delay the project Schedules are made available in electronic and paper format in a graphic representation. Graphic schedules display current project progress and estimated project performance. Graphic schedules aid the project team in identifying project slippages and taking the steps necessary to correct them. Scheduling Software. Owen will provide planning and scheduling support for all project phases, from development and pre -design through construction closeout. Our staff can utilize Primavera P6, SureTrak, Expedition, Meridian Prolog, Proliance and Microsoft Project software for the preparation of schedules. Demonstrated Record of Timely Completion of Projects, including those with Time Sensitive Schedules. Owen has never been unable to complete a project on time. Schedule management is on on-going and consistent process that involves all professionals on the project team. We will work with Clarke to develop a comprehensive master schedule that clearly defines milestones and deliverables. Preliminary Project Schedule Owen has prepared a detailed work plan which identifies the specific tasks required to complete the scope of work. Please note that as Owen and the City progress into the ADA accessibility compliance services project, there are multiple unknowns that will require clarification. As a result, modifications and revisions may become necessary. Owen will fully communicate with the City at all times to ensure that the City retains a clear understanding of the scope of work required, associated costs, project scheduling with milestone deliverables, and the progress of the project at any given point of time. Section 3 Schedule of Work Owen has prepared a detailed anticipated project schedule with milestone deliverables. Due to multiple unknowns, Owen may be required to adjust the schedule and milestones to meet the needs of the City and to ensure our team is able to address each task as required. Upon verifications with the City and in the field, Owen will continue to communicate through our Project Manager, Mr. Ken Jewell, PE, QSP/QSD, CPESC, throughout the identification of the scope of work and progress of the project. Please see the page immediately following this page for Owen's project schedule. Section 4 Additional Information City of Temecula, Standard Professional Services Agreement Owen has thoroughly reviewed the City's Standard Professional Services Agreement and is willing to comply with all requirements presented therein. We have no objections or revisions and will enter this Agreement as presented in the City's RFP document. Exceptions, Additions, Suggestions, or Insights to the Project Based on Owen's review of the City's RFP document, Owen has no exceptions, additions, suggestions, and insights into the scope presented therein. However, due to the City being unable to supply information relating to centerline miles with the City's limits, list of buildings both owned and leased, undeveloped areas of land, parks and recreation areas, curb ramps, and other criteria, Owen made some assumptions based on previous ADA Self Evaluation and Transition Plan programs for municipal agencies. Assumptions were also based on research performed by Owen staff during the preparation of our proposal, including the Caltrans website, City's website, City's GIS map, and other methods and means. As Owen progresses with the project, Owen anticipates that additional information will be either provided or thoroughly researched by professionals of our project team to clearly define a scope of work that aligns to the objectives of the City. Acknowledgement of Addenda to the RFP Owen received notification through PlanetBids of Questions and Answers, where the City released a list of questions of prospective consultants with answers provided by the City. Additional Information - Sample ADA Self Evaluation and Transition Plan Report City of Commerce, Representative Samples of the ADA Self Evaluation and Transition Plan Prepared by Owen. Owen has provided the City access to a Sample ADA Self Evaluation and Transition Plan report our professional prepared for the City of Commerce. There are two methods of accessing the report, with the first enabling City staff in selecting specific files, deleting, etc. The second is a direct link to the Sample Report. City of Temecula Department of Public Works Request for Proposals (RFP) No. 210 Project No.: PW16-03 Evaluation of the City's ADA (Americans with Disability Accessibility Compliance (City Facilities and Programs) OWEN 1. Please follow the attached link to our FTP HUB to download examples. While most of these are now public record, we would appreciate them being kept as confidential, and the PDF files deleted after your use so that the distribution path stays controlled. Link: https://owen.onehub.com/owen-ada Password: Ow220en 2. Or the direct link to the Sample Report: https://owen.onehub.com/d/a2jp/ Please note that these are examples, and the cost analysis and deferred maintenance, and capital improvement plans outputs from our database are tailored to the specific needs of each client. Section 5 Cost Proposal, Hourly Rates & Total Fee Owen has completed our cost proposal, hourly schedule of rates, and total fee, which will be uploaded to the City's PlanetBid portal as a separate file. City of Temecula Department of Public Works Request for Proposals (RFP) No. 210 Project No.: PW16-03 Evaluation of the City's ADA (Americans with Disability Act) Accessibility Compliance (City Facilities and Programs) OWEN FACILITY ADDRESS CONTACT LINE NUMBER Fire Station 12 Fire Station 73 Fire Station 84 Fire Station 92 Fire Station 95 Roripaugh 28330 Mercedes Street 27415 Enterprise Circle West 30650 Pauba Road 32211 Wof Valley Road 32131 S. Loop Road 676-2161 699-0351 693-0683 302-1497 676-6540 Jefferson Rec Center (JRC) Temecula Community Center (TCC) Community Rec Center Skate Park TES Pool - 911 41375 McCabe Court 28816 Pujol Street 30875 Rancho Vista Road 42569 Margarita Road 41951 Moraga Road 296-3738 694-6469 694-6410 695-1409 693-2670 Bahia Vista Park Pat Birdsal Sports Park Butterfield Stage Park Calle Aragon Park Crowne Hill Park Harveston Community Park Harveston Lake Park John Magee Park Kent Hintergardt Memorial Park Loma Linda Park Long Canyon Creek Park Margarita Community Park Meadows Park Nakayama Park Nicolas Road Park Pablo Apis Park Pala Community Park Paloma Del Sol Park Paseo Gallante Park Pauba Ridge Park Redhawk Community Park Riverton Park Ronald Reagan Sports Park Rotary Park Sam Hicks Monument Park Serena Hills Park Sunset Park Stephen Linen Jr. Memorial Park Temecula Creek Trail Park 41566 Avenida De La Reina 32380 Deer Hollow Way 33654 De Portola 41621 Calle Aragon 33203 Old Kent Rd 28582 Harveston Dr 29005 Lake House Rd 44656 Corte Veranos 31465 Via Cordoba 30877 Loma Linda Rd 40356 N. General Kearny Way 29119 Margarita Road 43110 Meadow Pky 30592 Nicolas Rd 39955 Nicolas Rd 33005 Regina Dr 44900 Temecula Ln 32099 De Portola Road 32455 Camino San Dimas 33405 Pauba Rd 44747 Redhawk Pky 30950 Riverton Ln 30875 Rancho Vista Road 28816 Pujol Street 41970 Moreno Rd 40747 Walcott Ln 32155 Camino San Jose 44935 Nighthawk Pass 33662 Channel St 491-0839 694-6410 R/Phone Numbers/Phone Nos for All Facilites May 2015 Temecula Duck Pond & War Memorial Temeku Hills Park Town Square Vail Ranch Park Veteran's Park Voorburg Park Winchester Creek Park Wolf Creek Park Wolf Creek Trail Park 28250 Ynez Rd 31367 La Serena Way 41902 Main St 32965 Harmony Lane 30965 La Serena Way 39960 Nicolas Road 39950 Margarita Rd 45850 Wolf Creek Dr. North 45454 Wolf Creek Rd Ron Roberts Library Mary Phillips Senior Center History Museum Chapel of Memories Pennypickle's Workshop TVE2 (Business Incubator) Theater Civic Center Parking Structure FOC Margarita Road SAFE R/GIS/DeGange/CityFacilitiesPhoneNos 30600 Pauba Road 41845 6th Street 28314 Merceds Street 28314 Merceds Street 42081 Main Street 43200 Business Park Drive 42051 Main Street 41000 Main Street 28690 Mercedes Street 43230 Business Park Drive 43941 Margarita Road 28910 Pujol 693-8900 694-6464 694-6450 308-6376 506-5180 866-653-8696 800-308-4653 308-6384 699-9241 R/Phone Numbers/Phone Nos for All Facilites May 2015 OWEN GROUP CITY OF TEMECULA ADA SELF EVALUATION AND TRANSITION PLAN SCHEDULE ID Task Name Duration Start Finish Predecessors 30 February 6 13 20 27 6 March 13 20 I 27 3 April 10 17 24 1 May 8 15 22 I 29 5 June 12 19 I 26 3 July 10 17 24 I 31 August 7 14 21 28 September 4 11 18 25 2 October 9 16 23 30 1 ®City Council Approval 0 days Tue 2/28/17 Tue 2/28/17 2/28 2 ® Contract / Notice to Proceed 6 days Tue 2/28/17 Tue 3/7/17 1 3 E Kick-off Meeting 0 days Tue 3/7/17 Tue 3/7/17 2FS-1 day •1317 Phase I. ADA Self-Evaluation 50 days Mon 3/13/17 Fri 5/19/17 I. ... .. ::: ... ::< ... ... .. � . .> . 5 Develop Departmental Questionnaire Form 5 days Mon 3/13/17 Fri 3/17/17 2FS+3 days 6 Issue Departmental Questionnaire 0 days Mon 3/20/17 Mon 3/20/17 5FS+1 day - 7 Follow-up w/ Department Staff 10 days Mon 4/10/171 Fri 4/21/17 6FS+14 days 8 Review Docs, Policies and Procedures 25 days Mon 3/20/17'' Fri 4/21/17 6FS-1 day,7FF-1 9 Prepare Policies and Procedures Recommendations 10 days Mon 4/24/17 Fri 5/5/17 8 T 10 City Staff Review 10 days Mon 5/8/17 Fri 5/19/17 9 11 l- 12 12 k'hase I a. Barrier Assessment - Facilities 60 days, Mon 4/10/17 Fri 6/30/17 E< < < < < > 13 Validate current facilities list with city staff 3 days Mon 4/10/17 Wed 4/12/17 3FS+24 days 14 Identify and Validate City Priorities with City Staff 3 days Mon 4/10/17 Wed 4/12/17 3FS+24 days 15 Field Assessment 15 days Mon 4/17/17 Fri 5/5/17 14FS+2 days 16 Compile and Prepare barrier assessment inventories 30 days Mon 5/8/17 Fri 6/16/17 15 17 City Staff Review 10 days Mon 6/19/17 Fri 6/30/17 16 18 19 'hase I b.Sidewalk & Curb Ramp Survey , 110 days Mon 3/13/17 Fri 8/11/17 I1 ' ' ' ' ;:U 20 Review existing inventory list with city staff 3 days Mon 3/13/17 Wed 3/15/17 3FS+4 days 21 Identify and Validate City Priorities with City Staff 3 days Mon 3/13/17 Wed 3/15/17 3FS+4 days 22 Field Assessment 90 days Mon 3/20/17 Fri 7/21/1720FS+2 days,21f 23 Compile and Prepare barrier assessment inventories 5 days Mon 7/24/17 Fri 7/28/17 22 24 City Staff Review 10 days Mon 7/31/17 Fri 8/11/17 23 25 26 Phase 11. Transition Plan Developemnt 97 days Mon 6/5/17 Tue 10/17/17 ff:, .., '11 27 Cost estimate 15 days Mon 6/5/17 Fri 6/23/17 16FS-10 days 28 Prepare Phasing/Implementation Schedule 5 days Mon 6/26/17 Fri 6/30/17 27 29 Prepare Draft Report 15 days Mon 7/17/17 Fri 8/4/17 8FS-10 days,16F 30 Final Report/Plan Complete (Draft) 0 days Fri 8/4/17 Fri 8/4/17 29 4 8/4 31 City Staff Review 10 days Mon 8/7/17 Fri 8/18/17 30 32 Complete Draft ADA Self Evaluation and Transition Plan 7 days Mon 8/21/17 Tue 8/29/17 31 33 Revise and Complete Final Plan 10 days Wed 9/27/17 Tue 10/10/17 42.:. 34 City Council Approval 0 days Tue 10/17/171 Tue 10/17/17 33FS+5 days • 10/17 35 36 Phase III. Public Participation and Outreach 107 days Mon 5/1/17 Tue 9/26/17 •., ,, _ _ , , , , , , , <....I 37 Develop Public Outreach Questionnaire 3 days Mon 5/1/17 Wed 5/3/17 3FS+39 days 38 Project kick-off workshop 0 days Wed 5/24/17 Wed 5/24/17 37FS+15 days /24 39 Public Input Phase 25 days Thu 5/25/17 Wed 6/28/17 38�o-oo«00000«�0000«�0000« - 40 Present Draft Plan to Community 0 days Tue 8/29/17 Tue 8/29/17 32 8/29 41 Public Review Period 20 days Wed 8/30/17 Tue 9/26/17 40 42 Plan Review Workshop 0 days Tue 9/26/17 Tue 9/26/17 41 J9/26 43 44 12 days Mon 7/31/17 Tue 8/15/17 1,< .. 45 Update/Develop City's Facility Inventory 12 days Mon 7/31/17 Tue 8/15/17 16,23 46 Prepare City-wide Map 12 days Mon 7/31/17 Tue 8/15/17 16,23 inn 47 48 phase V. City Staff Training 0 days Fri 8/4/17 Fri 8/4/17 • 8/4 49 Give City Staff Training 0 days Fri 8/4/17 Fri 8/4/17 30 48/4 Page 1 EXHIBIT B 2016-2017 Schedule of Fees OWEN Owen Group 2016-2017 Schedule of Fees The following estimated hourly rates will be effective through 2016 and are subject to adjustment based upon a mutually agreeable cost index for subsequent years: Labor Classification Principal - Principal Architect - Principal Engineer Senior Project Manager Project Manager Project Architect LEED Specialist Senior Interior Designer Senior Architect CASP Architect Interior Designer Senior Civil Engineer Civil Engineer Senior Structural Engineer Structural Engineer Senior Mechanical Engineer Mechanical Engineer Senior Commisioning Agent Commissioning Agent Senior Plumbing/ Fire Protection Engineer Plumbing Engineer Senior Electrical Engineer Electrical Engineer Staff Designer / engineer II Staff Designer / Engineer I Sr. CAD Designer CAD Designer Senior Cost Estimator Cost Estimator / Scheduler Project Coordinator / Document Control Administrative Clerical Expenses Telephone, Printing, delivery & Reproduction : Actual cost + 10% Travel expenses (food, lodging, etc.): Actual cost + 10%. Hourly Rate Mileage: $0.56/mile $195.00 $175.00 $160.00 $155.00 $150.00 $150.00 $145.00 $140.00 $125.00 $125.00 $145.00 $125.00 $150.00 $125.00 $150.00 $125.00 $165.00 $135.00 $145.00 $125.00 $150.00 $125.00 $115.00 $105.00 $105.00 $85.00 $170.00 $140.00 $95.00 $70.00 $60.00 City of Temecula ADA Self -Evaluation and Transition Plan OWEN 0 Q Q 0 C 0 a` > -65 m T., r 0 L 0 N �° Vi -0 0 0 a w ` L O N Y crs 0 N w c W w U 0 O 0 • 0 E • _ W 0) 0 O 0 co w 0 a` $195.00 $160.00 $155.00 $140.00 $140.00 $125.00 $105.00 $145.00 $115.00 $105.00 $140.00 $95.00 Total Direct Labor Costs PROJECT MANAGEMENT AND MEETINGS Kick-off meeting 2 2 $710.00 Meetings with staff Coordinate with Staff and prepare field inspection plan 25 2 4 $4,000.00 City Council Presentation CASp field survey of facilities to identify physical barriers 12 6 80 56 48 $2,760.00 $23,240.00 Develop barrier assessment inventory 2 2 40 40 48 TOTAL HOURS 47 $16,270.00 Prepare Cost Estimate 2 100 SUBTOTAL - HOURS per Position 2 39 0 6 0 0 0 0 0 0 0 0 SUBTOTAL - per Position: $390.00 $6,240.00 $0.00 $840.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $7,470.00 PHASE I - ADA SELF-EVALUATION Develop and administer questionnaire and conduct interviews with staff Review docs, policies and proceedures Prepare Policies and Proceedures recommendations 3 18 3 18 1 3 10 SUBTOTAL - HOURS per Position 1 9 0 46 0 0 0 0 0 0 0 0 $3,000 00 $3,000 00 SUBTOTAL - per Position: $195.00 $1,440.00 $0.00 $6,440 00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,075 00 TOTAL HOURS 56 $0.00 $8,075.00 PHASE IA - BARRIER ASSESSMENT - FACILITIES Conduct field investigations Coordinate with Staff and prepare field inspection plan 2 4 $880.00 CASp field survey of facilities to identify physical barriers 80 56 48 $23,240.00 Develop barrier assessment inventory 2 2 40 40 48 $16,270.00 Prepare Cost Estimate 2 100 $14,320.00 Prepare Facilities Compliance Report 1 2 2 32 40 46 $14,675.00 TOTAL HOURS 547 SUBTOTAL - HOURS per Position 1 8 4 0 156 136 96 0 0 0 100 46 SUBTOTAL - per Position: $195.00 $1,280.00 $620.00 $0.00 $21,840.00 $17,000.00 $10,080.00 $0.00 $0.00 $0.00 $14,000.00 $4,370.00 $69,385.00 1 of 3 PHASE II - TRANSITION PLAN DEVELOPMENT Principal Steven Hooper Project Manager Ken Jewell Project Architect Rhodore Geronaga Access Compliance Policies Evaluator Phil Kaplan CASp Jon Rose and David Stubor Architect Hong Wong Staff Designer/Architect Casey Kysoth Sr. Civil Engineer Ken Jewell Civil Engineer II Mariam Athanasius Civil Engineer I Staff Estimator Steven Hooper Project Coordinator Staff Total Direct Labor Costs $11,955.00 $195.00 $160.00 $155.00 $140.00 $140.00 $125.00 $105.00 $145.00 $115.00 $105.00 $140.00 $95.00 6 PHASE IB - BARRIER ASSESSMENT - RIGHT -OF WAY Conduct field investigations 6 6 6 SUBTOTAL - HOURS per Position Survey public sidewalks, streets, dwys, alleys 12 12 8 0 0 0 8 12 90 900 60 SUBTOTAL - per Position: $106,590.00 Survey public curb ramps $1,860.00 $1,120.00 $0.00 $0.00 $0.00 $1,160.00 $0.00 24 72 400 $11,955.00 $53,760.00 Survey bus stops 14 0 14 0 0 0 0 12 42 124 12 SUBTOTAL - per Position: $19,590.00 Survey pedestrian signal heads $0.00 $1,960.00 $0.00 $0.00 $0.00 $0.00 $0.00 12 12 130 $5,340.00 $16,770.00 Prepare Cost Estimate 75 $10,500.00 Prepare ROW Compliance Report 1 3 15 45 $7,125.00 TOTAL HOURS 1,969 SUBTOTAL - HOURS per Position 1 3 0 0 0 0 0 60 231 1,599 75 0 SUBTOTAL - per Position: $195.00 $480.00 $0.00 $0.00 $0.00 $0.00 $0.00 $8,700.00 $26,565.00 $167,895.00 $10,500.00 $0.00 $214,335.00 PHASE II - TRANSITION PLAN DEVELOPMENT Develop a comprehensive Self Evaluation and Transition Plan 1 12 12 8 8 60 $11,955.00 Assist City with kick-off workshop 6 6 6 TOTAL HOURS 101 Assist City with plan review workshop(s) 6 6 6 SUBTOTAL - HOURS per Position 1 12 12 8 0 0 0 8 0 0 0 60 SUBTOTAL - per Position: $195.00 $1,920.00 $1,860.00 $1,120.00 $0.00 $0.00 $0.00 $1,160.00 $0.00 $0.00 $0.00 $5,700.00 $11,955.00 PHASE III - PUBLIC PARTICIPATION AND OUTREACH Develop and administer public outreach questionnaire 2 2 $600.00 Assist City with kick-off workshop 6 6 6 $2,370.00 Assist City with plan review workshop(s) 6 6 6 $2,370.00 TOTAL HOURS 40 SUBTOTAL - HOURS per Position 0 14 0 14 0 0 0 0 0 0 0 12 SUBTOTAL - per Position: $0.00 $2,240.00 $0.00 $1,960.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,140.00 $5,340.00 2 of 3 PHASE IV - PROJECT DATABASE AND MAPPING w C W w U 0 O 0 co w 0 a` $195.00 $160.00 $155.00 $140.00 $140.00 $125.00 $105.00 $145.00 $115.00 $105.00 $140.00 $95.00 Develop ADA plan database 2 4 4 8 Develop a city-wide GIS reference ma p 2 16 28 SUBTOTAL - HOURS per Position 0 2 0 0 0 4 0 2 20 28 0 8 Total Direct Labor Costs $2,040 00 SUBTOTAL - per Position: $0.00 $320.00 $0.00 $0.00 $0.00 $500.00 $0.00 $290.00 $2,300 00 $2,940 00 $0.00 $5,070 00 TOTAL HOURS 64 $760.00 $7,110.00 PHASE V - CITY STAFF TRAINING Develop and facilitate City Staff training 99 12 80 6 140 96 70 251 1,627 175 138 12 $3,900.00 $1,170.00 $15,840.00 $2,480.00 $11,200.00 $21,840.00 $17,500.00 $10,080.00 $10,150.00 $28,865.00 $170,835.00 $24,500.00 $13,110.00 $327,570.00 TOTAL HOURS 30 SUBTOTAL - HOURS per Position 0 12 0 6 0 0 0 0 0 0 0 12 SUBTOTAL - per Position: $0.00 $1,920.00 $0.00 $840.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,140.00 $3,900.00 TOTAL - HOURS per Position 6 99 16 80 156 140 96 70 251 1,627 175 138 2,854 TOTAL - per Position: $1,170.00 $15,840.00 $2,480.00 $11,200.00 $21,840.00 $17,500.00 $10,080.00 $10,150.00 $28,865.00 $170,835.00 $24,500.00 $13,110.00 $327,570.00 OWEN 3 of 3 GRAND TOTAL $327,570.00 Item No. 8 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick A. Thomas, Director of Public Works / City Engineer DATE: February 28, 2017 SUBJECT: Approve the Sixth Amendment to the Agreement with Miko Mountain Lion, Inc. for Maintenance Services PREPARED BY: Jerzy Kanigowski, Facility Services Manager RECOMMENDATION: That the City Council approve the Sixth Amendment to the Agreement for Maintenance Services with Miko Mountain Lion, Inc., to increase the maximum payment in the amount of $100,000. BACKGROUND: The Public Works Department utilize contractors to provide general maintenance services as a supplement to City staff on an as -needed basis. The Agreement for Maintenance Services with Miko Mountain Lion, Inc. included a maximum payment of $100,000 for Fiscal Year 2016-17. Due to the heavy rains this winter season, Miko Mountain Lion, Inc. has provided emergency cleaning of flood control channels and repairing storm damage on property owned by the City of Temecula, thereby, using approximately 90% of the current Agreement amount. To be prepared for additional rains which may require emergency services, staff recommends an amendment to the Agreement with Miko Mountain Lion, Inc. increasing the maximum payment in the amount of $100,000. FISCAL IMPACT: Sufficient funds have been included in the Annual Operating Budget for Fiscal Year 2016-17 in the appropriate expenditure accounts. ATTACHMENT: Sixth Amendment SIXTH AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND MIKO MOUNTAIN LION, INC. MAINTENANCE SERVICES THIS SIXTH AMENDMENT is made and entered into as of February 28, 2017, by and between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Miko Mountain Lion, Inc., a Corporation (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On June 12, 2012, the City and Contractor entered into that certain Agreement entitled "Agreement for Maintenance Services," in the amount of $300,000. b. On May 14, 2013, the City and Contractor entered into the First Amendment to that certain Agreement entitled "Agreement for Maintenance Services," to add scope of work, extend the term of the agreement to June 30, 2014, increase the payment in the amount of $75,000. c. On May 13, 2014, the City and Contractor entered into the Second Amendment to that certain Agreement entitled "Agreement for Maintenance Services," to add scope of work, extend the term of the agreement to June 30, 2015, increase the payment in the amount of $100,000. d. On May 12, 2015, the City and Contractor entered into the Third Amendment to that certain Agreement entitled "Agreement for Maintenance Services," to add scope of work, add the Prevailing Wage and DIR clauses, extend the term of the agreement to June 30, 2015, increase the payment in the amount of $200,000. e. On July 24, 2015, the City and Contractor entered into the Fourth Amendment to that certain Agreement entitled "Agreement for Maintenance Services," to change the company name from Ryan Monteleone Excavation to Miko Mountainlion, Inc. f. On May 10, 2016, the City and Contractor entered into the Fifth Amendment to that certain Agreement entitled "Agreement for Maintenance Services,"to add scope of work, extend the term of the agreement to June 30, 2017, increase the payment in the amount of $100,000. g. The parties now desire to increase the payment in the amount of $100,000, and to amend the Agreement as set forth in this Amendment. 2. Section 3 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: 1 The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The Sixth Amendment amount shall not exceed One Hundred Thousand Dollars ($100,000), for additional maintenance services for a total Agreement amount of Eight Hundred Seventy Five Thousand Dollars ($875,000). 3. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA MIKO MOUNTAIN LION, INC (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Maryann Edwards, Mayor ATTEST: By: By: Randi Johl, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR Miko Monteleone Jr., President Miko Monteleone Sr., Vice President Miko Mountain Lion, Inc. Contact Person: Miko Monteleone Jr. 3015 Mickelson Way Murrieta, CA 92563 Phone Number: (951) 852-5006 MikoMountainlion@gmail.com 3 PM Initial: Date: Item No. 9 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick A. Thomas, Director of Public Works / City Engineer DATE: February 28, 2017 SUBJECT: Approve the Plans and Specifications, and Authorize Solicitation of Construction Bids for the Pavement Rehabilitation Program - Residential Slurry Seal, PW17-03 PREPARED BY: Amer Attar, Principal Engineer Chris White, Assistant Engineer RECOMMENDATION: That the City Council: 1. Approve the Plans and Specifications, and authorize the Department of Public Works to solicit construction bids for the Pavement Rehabilitation Program - Residential Slurry Seal, PW17-03; 2. Make a finding that this project is exempt from CEQA pursuant to Article 19, Categorical Exemption, Section 15301, Existing Facilities, of the CEQA Guidelines. BACKGROUND: The Pavement Rehabilitation Program - Residential Slurry Seal is a new project that was initiated as a direct result of voters' approval of Measure "S" in November 2016. The project will utilize slurry to seal the project roadways against water intrusion and deterioration of asphalt concrete pavement wearing surface. Ideally, slurry seal is applied every five to seven years as it prolongs pavement life thereby delaying more costly rehabilitation measures such as asphalt concrete overlays or removal and reconstruction. Construction involves roadway preparation by removal of existing striping/markings and cleaning/sealing large cracks. This is followed by application of slurry seal and subsequent restoration of striping and pavement markings. Staff has identified the street locations based on a previously completed Pavement Management System (PMS) study, current pavement conditions, time elapsed since the last preventative maintenance measure and geographical proximity. The streets to be sealed include the following: Area Neighborhood 1 Harveston 2 Avendale/Barclay 3 Industrial Area — North Jefferson Business Park 4 Woodcrest Country The Villages Ridgeview Promenade Mall at Temecula Costain Signet Rancho Del Sol Rancho Solana Verano 5 Crowne Hill 6 (Additive) Wolf Creek This project is exempt from the CEQA requirements pursuant to Article 19, Categorical Exemption, Section 15301, Existing Facilities, of the CEQA Guidelines. Section 15301 states that the repair and maintenance of existing highways and streets are Class 1 activities, which is exempt from CEQA. Project specifications are complete and the project is ready to be advertised for construction bids. The contract documents are available for review in the office of the Director of Public Works. The Engineer's Construction Estimate for the project is $2,012,940. FISCAL IMPACT: At the February 28, 2017 meeting, the City Council is set to approve an appropriation of $2,300,000 for Residential Slurry Seal as part of the Capital Improvement Program Mid -Year Budget adjustment. This appropriation will be funded by Measure "S." Sufficient funds will be available upon the approval of the Mid -Year Budget adjustment. ATTACHMENTS: 1. Slurry Seal Street List 2. Location Maps SLURRY SEAL STREET LIST for PAVEMENT REHABILITATION PROGRAM — RESIDENTIAL SLURRY SEAL, PW17-03 Area 1 Harveston Neighborhood 12.95 Total Lane Miles 3,138,687 Total Square Feet ABERDEEN LN EDENTON WY SALEM WY ALBANY CT EMERY DR SARASOTA LN ALBION CT EVANSTON PL SAVOY LN AMESBURY LN EVERETT WY SHERBOURNE PL ANN ARBOR PL FAIRMONT PL SOMMERVILLE LN ANNAPOLIS DR FRANKFORT LN SOUTH LAKE DR ANSELMO WY GALLATIN CT SPRING PLACE CT ASHVILLE LN GARRISON DR SPRINGFIELD PL AUBURN LN GLOUCESTER CT ST AUGUSTINE PL AUGUSTA RD GREENSTONE ST STOWE RD AVON LN HARVESTON DR TOPSFIELD CT AYER LN HARVESTON SCHOOL RD TOWNSHIP RD BALBOA DR HARVESTON WY TRENTON CT BAR HARBOR LN KENILWORTH WY VILLAGE RD BELLEVUE DR KENNEBUNK CT WAVERLY LN BLACKSTONE RD LAKE FRONT RD WELLSLEY CT BOOTH BAY RD LAKEVIEW RD WENHAM WY BRANDON LN LANDINGS RD WESTCHESTER CT BRIDGEHAMPTON RD LANDRUM PL WILLIAMSBURG PL BRISTOL RD LAUREL LN WILLISTON CT CAMBRIDGE PL LEXINGTON RD WORTHINGTON PL CAMDEN CT LOCK HAVEN CT CANTON CT LOGAN CT CAPE CHARLES DR LONGLEAF ST CAPE COD LN LOVETTSVILLE LN CHARLESBURG DR MARTHAS VINEYARD LN CHARLESTON LN MEDFORD RD CHATHAM LN MENDOCINO LN CHERRYGROVE CT NANTUCKET RD CHEVERLY CT NEW HAVEN RD CLARION CT NEWPORT RD CORRIGAN PL OAK PARK LN COURTLAND WY OAKHURST WY CROFTON PL PASADENA DR CUMBERLAND RD PLYMOUTH WY DALTON RD PORTLAND CT DANBURY CT PRESCOTT WY DATE ST PROVIDENCE RD DAVENPORT CT QUINCY LN DAVENPORT LN ROSEWELL CT DAYTON LN SLURRY SEAL STREET LIST for PAVEMENT REHABILITATION PROGRAM — RESIDENTIAL SLURRY SEAL, PW17-03 Area 2 Avendale / Barclay Estates Neighborhoods 2.56 Total Lane Miles 546,676 Total Square Feet ANDREWS WY JONS PL SANJAY CT CHANDLER DR MEADOW VIEW CIR SERAPHINA RD DIEGO DR NORTHGATE PKY SHREE RD EASTGATE PKY PARK VISTA CIR SONIA LN GRAND VIEW CIR PARKVIEW DR SOUTHGATE WY HIGHLAND VISTA CIR RITA WY SUZI LN HILLCREST DR TERRACE VIEW CIR Area 3 Industrial Area — North Jefferson Business Park 0.78 Total Lane Miles 275,480 Total Square Feet BUECKING DR MADISON AV MC CABE CT SANBORN AV SLURRY SEAL STREET LIST for PAVEMENT REHABILITATION PROGRAM — RESIDENTIAL SLURRY SEAL, PW17-03 Area 4 Woodcrest Country, The Villages, Ridgeview, Promenade Mall at Temecula, Costain Signet, Rancho Del Sol, Rancho Solana, Verano Neighborhoods 15.99 Total Lane Miles 3,581,490 Total Square Feet AMWOOD WY HOLLYBERRY LN TEATREE CT ANACONDA CT HUMBER DR TRADEWATER CT AVENIDA CIMA DEL SOL IRON BARK CT VAIL BROOK DR AVENIDA SONOMA KAFFIRBOOM CT VIA BESO DEL SOL AVENIDA VISTA LADERA KIOWA RIVER CT VIA CUESTA AL SOL BARGIL CT KO RIVER CT VIA LA VIDA BIG SAGE CT LA SERENA WY VIA LAS CHACRAS BITTER CREEK CT LONG VALLEY DR VIA PUESTA DEL SOL BRANDEIS CIR LOS CAMPOS VERDE VIA RENATE BRAVOS CT LYNDIE LN WAYNEWOOD DR CALLE ARANDA MARHILL CIR WHITE ROCKS CIR CALLE FUEGO MARWOOD CIR WILLOW RUN RD CALLE PALMAS MEADE RIVER CT WINDWOOD CIR CALLE PANTANO MERSEY CT YANKEE RUN CT CALLE PINA COLADA MORAGA RD YUBA CIR CALLE PRIMA VERA NICOLE LN YUKON RD CARLETON WY NIGHTCREST CIR CHURCHILL CT NIGHTVIEW CIR COPPERBEECH LN ORCHID CT CORTE CANTANIA PASEO BRILLANTE CORTE CANTERA PASEO RAYO DEL SOL CORTE CARRIZO PASEO SONRISA DEL SOL CORTE CASTILLE RAMSEY CT CORTE FALDAS RED RIVER CIR CORTE GRANADA RIO GRANDE DR CORTE PLATA ROANOAKE ST CORTE SAN LUIS ROGUE CIR CORTE SELVA RUBICON CIR CORTE TOLANO RYCREST DR DAHLIA WY SALT RIVER CT DANUBE CT SELBY CIR DAWNCREST CIR SHENANDOAH CT DEAL CT SHOREWOOD CT DEEPWOOD CIR SKYWOOD DR ELGIN CT SOLANA WY FEATHER CT SOUTH GENERAL KEARNY RD GEORGETOWN LN STONEWOOD RD GILWOOD CT SWEETSHADE LN . GUADALUPE CT SLURRY SEAL STREET LIST for PAVEMENT REHABILITATION PROGRAM — RESIDENTIAL SLURRY SEAL, PW17-03 Area 5 Crowne Hill Neighborhood 14.26 Total Lane Miles 2,919,208 Total Square Feet ADEN CR JANDA CT TIEMPO CR ASHLEY ROSE CT JOHN WY TOPEKA CT BIGH CT JOLENE CT TRESTLE LN BRADSHAW DR JOLLE CT TRINI CT BROOKWAY DR KENSINGTON PL VANDAMERE CT CALLE MORITA KNIGHTSBRIDGE WY VERMONT RD CAMELOT RD LANCASHIRE COMMON VIA ALVARO CAMINO ROMO LARRY LEE LN VIA ANGELES CASTLE CT LYLES DR VIA AZALEA CINNAMON LN MAIDSTONE CT VIA CHAPPARO CORTE BONILLA MAJESTIC CT VIA SABINO CORTE CASTRO MANCHESTER CT VICTORIA CT CORTE EBANO MEADE CR WAKEEN CR CORTE FIGUEROA MONROY CR WHISTLE CT CORTE MANGARINO NACKE DR WYANDOTTE ST CORTE MENDOZA NICHOLAS COMMON CORTE PORFIRIO NOBLE CT CORTE RUIZ NORTHSHIRE CR CORTE VILLOSA OLD KENT RD CORTE YACA OSLO CR CROWNE HILL DR PAMPA CT DAHL DR PAOLI CT DEVANT CR PARAGUAY DR DRENNON CT PLIANCE WY DUPONT ST PUDDING CT ELIZABETH RD REGENTS HILL CIR ESSER CT RIVERA DR FABER CT ROTHENBERG DR FIJI WY ROYAL CREST PL FOX RD RUDY CT GARCIA WY SAGE CT GATESHEAD CT SAN JOSE CT GLICK CT SAN JUAN CT GRANDCOLAS DR SPARKS CT GRONLUND CT STONEFIELD LN GUADAGNO DR SUVA LN HARWICK LN SWOBODA CT HILL ST HUSSAR CT SLURRY SEAL STREET LIST for PAVEMENT REHABILITATION PROGRAM - RESIDENTIAL SLURRY SEAL, PW17-03 Area 6 (Additive) Wolf Creek Neighborhood 11.94 Total Lane Miles 2,528,780 Total Square Feet ALPINE CT HAWK CT RED MOUNTAIN WY ALPINE PL HAZEL WY RED PINE WY ANTELOPE PL HICKORY PL REDWOOD RD ASPEN WY HONEYSUCKLE CT ROCKY BAR DR BADGER WY HUMMINGBIRD WY ROCKY TRAIL LN BASSWOOD CT HUNTER LODGE LN SAWTOOTH LN BAYBERRY PL HUNTER TR SEAGULL WY BEAVER CREEK LN IRONWOOD WY SEASTAR PL BEECH CT JAGUAR WY SEQUOIA CT BIRCH CT JAYBEE LN SHADE TREE CT BISON CT JUNIPER PL SHASTA LN BITTERROOT CT KLAMATH CT SIERRA CT BLUEBEECH CT LILAC WY SIERRA RIDGE WY BOULDER WY LIVE OAK DR SILVERMINE WY BRISTLECONE CT LOCUST CT SIX RIVERS CT CABIN CT LODGE HOUSE CT SPRUCE CT CANYON CREST CT LOGGER TR SWEETGUM PL CEDAR CREST CT LONE PINE DR SYCAMORE LN CEDAR WY LYON LN TALL OAK CT CLOUDBURST LN MACAWS CT TAMARACK CT COLD CREEK CT MAGNOLIA PL TETON TR COPPER CREST LN MALLARD WY TIMBERMINE LN COTTONWOOD DR MANATEE WY WALLABY WY COYOTE CANYON MAPLE DR WHITE TAIL LN DAVANA WY MENDOCINO CT WILDWOOD CT DOMENGE WY MINER TR WOODSIDE CT DURANGO DR MOOSE CT YELLOWSTONE LN ELK GROVE CT MULE DEER WY YELLOWWOOD WY ELM PL MURDOCK LN YOSEMITE LN EUCALYPTUS CT NIGHTINGALE RD FALCON WY OLIVE CT FICUS WY OREGON LN FIRESIDE DR PEACOCK PL FOREST FALLS WY PENGUIN PL GOLD MINE DR PHEASANT PL GRANITE DR PINON PINE WY GRASS MEADOW WY PLUM WY GREEN OAK WY PONDEROSA CT PROVENZANO WY SLURRY SEAL STREET LIST for PAVEMENT REHABILITATION PROGRAM — RESIDENTIAL SLURRY SEAL, PW17-03 HOA's Containing Streets for Residential Slurry Seal Project Area 1 Harveston Area 2 Avendale/Barclay Estates Area 3 Industrial Area — North Jefferson Business Park Area 4 Woodcrest Country The Villages Ridgeview Promenade Mall at Temecula Costain Signet Rancho Del Sol Rancho Solana Verano Area 5 Crowne Hill Area 6 Wolf Creek Area 1 Streets for Proposed Slurry Seal (Area 1) Street Centerline City Boundary 375 750 1,500 Feet • \\1\4P6':' Area 2 reSntiyon COMMERCE CT ci !14R %%LEY CT W.GNGUw%awros ►1UR ISA Kir SPR1NGSRI) a U8H CREEL CR WHISTLING ACOS OR 31 z sQ y0 POW CREEK ORI PELirdihr BAY S RO Streets for Proposed Slurry Seal (Area 2) Street Centerline ® City Boundary 0 375 { 750 1500 Feet vow Area 3 ( &Ali 0311‘,...5.104 Streets for Proposed Slurry Seal (Area 3) Street Centerline =City Boundary 1 D 375 750 1500 Feet k,. Area 4 15.12 lam Mu.. 3,581,490126q.FL Streets for Proposed Slurry Seal (Area 4) Street Centerline =City Boundary 0 1 500 1,000 2,000 Feel ' 11 MIRA 4osrmo Si Area 5 CORTE cogm con CAMIN0 /ION CORTE CAM', CORTE CE BILLY e1 . t Ybl1"f5S_r rka i 1 VIA VIA JASS0 CORTE LANCASHIRE Streets for Proposed Slurry Seal (Area 5) Street Centerline City Boundary 1 1 1 1 1 0 5470 1000 2,000 Feet eU Area 6 VIA auFects, REDHAWK Frf Streets for Proposed Slurry Seal (Area 6) Street Centerline =City Boundary 1 500 1,000 2,000 Feet TEMECULA COMMUNITY SERVICES DISTRICT CONSENT Item No. 10 ACTION MINUTES February 14, 2017 City Council Chambers, 41000 Main Street, Temecula, California TEMECULA COMMUNITY SERVICES DISTRICT MEETING The Temecula Community Services District meeting convened at 7:15 PM CALL TO ORDER: President Jeff Comerchero ROLL CALL: DIRECTORS: Edwards, Naggar, Rahn, Stewart, Comerchero CSD PUBLIC COMMENTS (None) CSD CONSENT CALENDAR 9 Approve the Action Minutes of January 24, 2017 - Approved Staff Recommendation (5-0) Director Edwards made the motion; it was seconded by Director Rahn; and electronic vote reflected approval by Directors Edwards, Naggar, Rahn, Stewart and Comerchero. RECOMMENDATION: 9.1 That the Board of Directors approve the action minutes of January 24, 2017 CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTORS REPORTS CSD ADJOURNMENT At 7:17 PM, the Community Services District meeting was formally adjourned to Tuesday, February 28, 2017, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. Jeff Comerchero, President ATTEST: Randi Johl, Secretary [SEAL] CSD Action Minutes 021417 1 JOINT CITY COUNCIL/ TEMECULA COMMUNITY SERVICES DISTRICT Item No. 11 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA / TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: City Council / Board of Directors FROM: Aaron Adams, City Manager / Executive Director DATE: February 28, 2017 SUBJECT: Approve Fiscal Year 2016-17 Mid -Year Budget Adjustments PREPARED BY: Jennifer Hennessy, Finance Director RECOMMENDATION: That the City Council/TCSD Board of Directors adopt the following resolutions entitled: RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, AMENDING THE FISCAL YEAR 2016-17 ANNUAL OPERATING BUDGET, AND BUDGET AND FISCAL POLICIES RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING THE CAPITAL IMPROVEMENT PROGRAM FISCAL YEARS 2017-21 AND AMENDING THE CAPITAL IMPROVEMENT BUDGET FOR FY 2016-17 FOR MAIN STREET BRIDGE PROJECT OVER MURRIETA CREEK REPLACEMENT, PAVEMENT REHABILITATION PROGRAM CITYWIDE, CITYWIDE CONCRETE REPAIRS, RONALD H. ROBERTS TEMECULA PUBLIC LIBRARY ENHANCEMENT PROJECT, PATRICIA H. BIRDSALL SPORTS PARK SYNTHETIC TURF ENHANCEMENT, PLAYGROUND EQUIPMENT ENHANCEMENT AND SAFETY SURFACING, PUBLIC RESTROOMS RENOVATIONS AND SAM HICKS MONUMENT PARK PLAYGROUND ENHANCEMENT RESOLUTION NO. CSD 17- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA AMENDING THE FISCAL YEAR 2016-17 ANNUAL OPERATING BUDGETS That the City Council approve the following changes to the Capital Improvement Program: 1. Approve an appropriation of $395,000 for CIP Project Main Street Bridge over Murrieta Creek Replacement (PW03-05) to cover settlement with Granite Construction Company to be reimbursed by the California Department of Transportation (Caltrans), the administrator of the Federal Highway Bridge Program (HBP) funds. 2. Increase Development Impact Fees (DIF) - Streets funding in the amount of $1,691,345 for CIP Project Main Street Bridge over Murrieta Creek Replacement (PW03-05) to cover the difference for executed change orders for unforeseen condition and added work requested by the City that will not be reimbursed by Caltrans, the administrator of the Federal Highway Bridge Program (HBP). 3. Approve the appropriation of Measure S revenue within the following Capital Improvement Projects: a. Pavement Rehabilitation Program -Citywide ($2,300,000) b. Citywide Concrete Repairs ($300,000) c. Ronald H. Roberts Temecula Public Library Enhancement Project ($250,000) d. Patricia H. Birdsall Sports Park Synthetic Turf Enhancement ($1,000,000) e. Playground Equipment Enhancement and Safety Surfacing ($100,000) f. Public Restroom Renovations ($150,000) g. Sam Hicks Monument Park Playground Enhancement ($250,000) BACKGROUND: In accordance with Budget Policy II.B.- Interim Reporting, City staff conducted a comprehensive Mid -Year review of its Annual Operating Budget. The purpose of the review is to analyze revenue and expenditure trends to identify variances from the Adopted Budget and ensure that the City maintains a healthy fiscal position. The Mid -Year Budget includes a review of all City funds. The requested adjustments are reflected in the attached exhibits, and are summarized below. • Exhibit A — General Fund & Measure S Fund FY2016-17 Mid -Year Budgets • Exhibit B — Special Revenue Funds FY2016-17 Mid -Year Budget • Exhibit C — Internal Service Funds FY2016-17 Mid -Year Budget • Exhibit D — Budget and Fiscal Policies • Exhibit E — Temecula Community Services District FY2016-17 Mid -Year Budget • Exhibit F — Capital Improvement Program (Mid -Year Adjustments) GENERAL FUND: FY2016-17 Revenues: Adjustments to General Fund revenue reflect an increase of $2,449,900, bringing the Total FY2016-17 Revenue to $71,859,440. The majority of the increased revenue is from higher than anticipated Sales Tax ($1,779,310), due to growth in the Business & Industry and Autos & Transportation sectors of the local economy. The Mid -Year adjustments also include the new revenue related to the passage of Measure S on November 8, 2016. This new Transactions and Use Tax revenue becomes effective April 1, 2017 and it's anticipated to generate approximately $5.8 million this fiscal year. Of that amount, a total of $1,236,114 is requested to be transferred to the General Fund to pay for ten additional Police Officers, Public Safety equipment, and an assessment study to evaluate the City's road network. Additional Mid -Year revenue adjustments reflect an increase of $111,575 in Property Tax, offset by a $180,783 reduction in Property Transfer Tax, due to lower home sales than anticipated. Franchise Fees are decreasing by $284,808 due to lower fees remitted by the cable franchisee, due to a reduction in customers. Transient Occupancy rates and occupancy are both lower than anticipated, resulting in a reduction of $272,309 in TOT revenue. Gas Tax revenue, according to the State, is also projected to decrease by $94,835. FY2016-17 Expenditures: General Fund Expenditures are projected to increase by $2,138,578, bringing the Total FY2016-17 Expenditures to $71,495,923. The majority of the increase is within the Police department, with the addition of ten police officers and related equipment, for a total increase of $1,034,551, the majority of which is funded with a transfer of funds from Measure S. The CIP Admin department reflects an increase of $275,000 for an assessment study to evaluate the City's road network, also to be funded with Measure S. The Public Works department reflects an increase of $176,000 due to additional drainage facility maintenance as a result of the winter storm activity, as well as higher overtime and maintenance supplies. Non -Departmental expenditures include a decrease in the subsidies to TCSD, Service Level B and the Library, due to higher than anticipated ending fund balances carrying over from the prior fiscal year. Every two years an analysis of the City's retiree health benefit program is required to be conducted by an independent actuary. The most recent valuation report resulted in an increased annual required contribution to pay down the unfunded liability. An increase of $791,766 is included in the Mid -Year requests, and an additional $1,000,000 will be requested as part of the FY2017-18 Annual Operating Budget, in order to meet the $1.5 million required contribution amount. General Fund Reserves: The Revised FY2016-17 Revenues over Expenditures amount is $363,517. Total Ending Fund Balance is projected to be $30,344,419, with both the Reserve for Economic Uncertainty and the Secondary Reserve fully funded at $14,299,185 and $3,574,796, respectively. An additional $743,503 of Fund Balance is committed to fund future Capital Improvement Projects and other liabilities of the General Fund, leaving a balance of $11,726,935 as Unassigned Fund Balance. MEASURE S FUND: The Mid -Year Budget includes a newly established fund (Fund 002: Measure S Fund), to account for the fiscal activities related to the newly passed Measure S Transactions and Use Tax. While this tax was passed as a general tax and is technically a General Fund revenue, for transparency purposes the Budget will track this revenue source separately from the General Fund. Revenue for this fund is anticipated to be approximately $5.8 million this fiscal year. Expenditures of this new funding source will be allocated as noted below: • Public Safety $961,114 • Asset Management $500,000 • Capital Improvement Projects $4,350,000 SPECIAL REVENUE & DEBT SERVICE FUNDS: The City maintains 10 separate Special Revenue Funds and one Debt Service Fund. Activities in these funds are legally required to be accounted for in separate and distinct funds. Below is a summary of the Mid -Year requests for each Special Revenue and Debt Service Fund. Special Revenue Funds Fund 100: Gas Tax Fund 125: Public, Education & Government (PEG) Fees Fund 135: Business Incubator Resource Fund 140: Community Development Block Grant Fund 145: Temecula Energy Efficiency Asset Management Fund 150: AB 2766 Motor Vehicle Subvention Fund 160: Supplemental Law Enforcement Services Fund 161: Temecula Major Crimes Reward Fund 165: Affordable Housing Fund 170: Measure A Total Special Revenue Funds INTERNAL SERVICE FUNDS: Beginning Balance 7/1/16 FY16-17 Current Revenues Mid -Year Adjustment FY16-17 Revised Revenues FY16-17 Current Exp/Transfers Mid -Year Adjustment FY16-17 Revised Exp/Transfers Ending Balance 6/30/17 - 2,230,703 (94,835) 2,135,868 2,230,703 (94,835) 2,135,868 - 117,442 308,768 - 308,768 268,400 - 268,400 157,810 44,598 335,945 (10,955) 324,990 346,534 - 346,534 23,054 - 1,239,010 29,880 1,268,890 1,239,010 29,880 1,268,890 - 231,415 1,300 - 1,300 - - - 232,715 257,168 138,719 - 138,719 272,502 - 272,502 123,385 - 171,000 46,888 217,888 173,000 44,888 217,888 - 25,463 100 - 100 - - - 25,563 10,642,005 484,157 35,564 519,721 393,221 (15,933) 377,288 10,784,438 5,127,707 2,883,427 13,849 2,897,276 7,696,779 - 7,696,779 328,204 16,445,798 7,793,129 20,391 7,813,520 12,620,149 (36,000) 12,584,149 11,675,169 The City has seven Internal Service Funds, used to account for services provided internally between departments. Below is a summary of the Mid -Year requests for each Internal Service Fund. Internal Service Funds Fund 300: Insurance Fund 305: Workers' Compensation Fund 310: Vehicles and Equipment Fund 320: Information Technology Fund 325: Technology Replacement Fund 330: Support Services Fund 340: Facilities Total Internal Service Funds BUDGET AND FISCAL POLICIES Beginning Balance 7/1/16 FY16-17 Current Revenues Mid -Year Adjustment FY16-17 Revised Revenues FY16-17 Current Exp/Transfers Mid -Year Adjustment FY16-17 Revised Exp/Transfers Ending Balance 6/30/17 303,550 889,014 - 889,014 889,014 - 889,014 303,550 420,269 646,843 - 646,843 178,886 - 178,886 888,226 1,919,663 104,008 - 104,008 94,554 - 94,554 1,929,117 38,193 2,792,887 207,917 3,000,804 2,822,997 216,000 3,038,997 0 1,227,949 242,952 25,000 267,952 242,953 25,000 267,953 1,227,948 460,934 463,060 - 463,060 463,059 1,000 464,059 459,935 494,794 1,421,417 - 1,421,417 1,423,753 - 1,423,753 492,458 4,865,352 6,560,181 232,917 6,793,098 6,115,216 242,000 6,357,216 5,301,234 The attached Budget and Fiscal Policies include amendments to three sections, described below. Exhibit D includes the revised policies and indicates the amended sections in red text. As discussed at the January 26, 2017 Mid -Year Budget Workshop, staff is recommending adding "Section IV - Transactions and Use Funding" to create guidelines to ensure the new Measure S revenue is spent in accordance with the ballot language approved by the citizens of our City. Section IV - Transactions and Use Tax Funding, or Measure S, adds the following recommended appropriation guidelines: 1) As Public Safety is the City's top priority, it is recommended that maintaining the desired staffing levels within Police and Fire be considered first when allocating Measure S dollars each year. 2) Secondly, ensuring the long-term viability of the City's assets, through deposits into the asset replacement funds, 3) Third, appropriations to the Capital Improvement Program to continue the investment in the City's infrastructure, facilities and parks. 4) Finally, appropriations to General Services, including the operations and maintenance costs associated with new programs and services funded with Measure S revenue. Additionally, amending Section III of the City's Fiscal Policies is recommended to address any surplus General Fund reserves, by providing for appropriation guidelines for Unassigned Fund Balance. At the end of each fiscal year, as Finance closes the books, the amount of revenue remaining after covering expenditures, encumbrances and reserves, is known as "Unassigned Fund Balance." It is recommended that these one-time funds be appropriated using the following guidelines: 1) Public Safety equipment or other one-time expenditures 2) Deposits into asset management reserves for the City's road network, vehicles, facilities, parks or technology 3) Investments in the Capital Improvement Program 4) Paying down the City's unfunded liabilities related to pensions and retiree health benefits 5) And lastly, one-time payments to reduce the City's outstanding debt. In accordance with Senate Bill 1029 and Government Code Section 8855(i), the City's Debt Policy must be revised to include the following items. 1) The purposes for which the debt proceeds may be used 2) The types of debt that may be issued 3) The relationship of the debt to, and integration with, the issuer's capital improvement program or budget, if applicable 4) Policy goals related to the issuer's planning goals and objectives 5) The internal control procedures that the issuer has implemented, or will implement, to ensure that the proceeds of the proposed debt issuance will be directed to the intended use. The City Attorney's Office has revised Section IX "Capital Financing and Debt Management" of the Budget and Fiscal Policies to bring the City into compliance with this new legal requirement. TEMECULA COMMUNITY SERVICES DISTRICT The Temecula Community Services District (TCSD) provides comprehensive neighborhood and community park system, as well as a complement of recreational and cultural programs, community and human services and special events. TCSD also provides street lighting, median and slope maintenance, refuse hauling and recycling, emergency dirt road maintenance, library services, public art and an intern fellowship program. Fiscal Year 2016-17 Mid -Year adjustments are summarized in the table below. Temecula Community Services District (TCSD) Fund 190: Citywide Operations Fund 192: Service Level B -Street Lighting Funds 501-530: Service Level C - Landscape/Slope Mainten Fund 194: Service Level D- Refuse and Recycling Fund 195: Service Level R- Road Maintenance Fund 196: Service Level L- Harveston Lake Park Maintenan Fund 197: Library Fund 198: Public Art Fund 375: Intern Fellowship Program Total Temecula Community Services District Beginning Balance 7/1/16 FY16-17 Current Revenues Mid -Year Adjustment FY16-17 Revised Revenues FY16-17 Current Exp/Transfers Mid -Year Adjustment FY16-17 Revised Exp/Transfers Ending Balance 6/30/17 1,036,265 9,261,101 (598,551) 8,662,550 9,485,542 111,411 9,596,953 101,862 90,658 1,022,780 (50,000) 972,780 1,025,362 (45,000) 980,362 83,076 1,260,961 1,590,980 - 1,590,980 1,543,824 - 1,543,824 1,308,117 468,211 7,609,709 12,555 7,622,264 7,736,876 - 7,736,876 353,599 22,428 5,632 - 5,632 9,843 - 9,843 18,217 311,523 242,904 - 242,904 245,445 - 245,445 308,982 276,669 764,467 (100,000) 664,467 822,916 - 822,916 118,220 28,207 19,858 - 19,858 - 37,500 37,500 10,565 9,293 - - - 662 8,631 9,293 0 3,504,215 20,517,431 (735,996) 19,781,435 20,870,470 112,542 20,983,012 2,302,638 CAPITAL IMPROVEMENT PROGRAM At the Mid -Year Budget Workshop on January 26, 2017, the Council conceptually approved the allocation of Measure S Funding for the following Capital Improvement Projects. The details of each project can be found in Exhibit F — Capital Improvement Program (Mid -Year Adjustments). • Circulation Project o Pavement Rehabilitation Program Citywide - $2,300,000 • Infrastructure/Other Projects o Citywide Concrete Repairs - $300,000 o Ronald H. Roberts Temecula Public Library Enhancement Project - $250,000 • Parks and Recreation Project o Patricia H. Birdsall Sports Park Synthetic Turf Enhancement - $1,000,000 o Playground Equipment Enhancement and Safety Surfacing - $100,000 o Public Restroom Renovations - $150,000 o Sam Hicks Monument Park Playground Enhancement - $250,000 In addition to the Mid -Year adjustments to the above Capital Projects, an appropriation of $395,000 for the Main Street Bridge over Murrieta Creek Replacement Project (PW03-05) is being requested to cover the cost of a settlement with Granite Construction Company. This settlement will be fully reimbursed by the California Department of Transportation (Caltrans), the administrator of the Federal Highway Bridge Program (HBP) funds. Additionally, a change in funding sources for this project is necessary to cover the difference for executed change orders for unforeseen conditions and added work requested by the City that will not be reimbursed by Caltrans. An appropriation of Development Impact Fees (DIF) - Streets funding in the amount of $1,691,345 for this project is being requested to cover the shortfall in grant funds. FISCAL IMPACT: ATTACHMENTS: The Fiscal impact of each fund is noted in the attached Exhibits. 1. Resolution 2. Resolution 3. Resolution 4. Exhibit A — Budgets 5. Exhibit B — 6. Exhibit C — 7. Exhibit D — 8. Exhibit E — 9. Exhibit F — — City Mid -Year Budget Amendments — Capital Improvement Program Budget Amendments — TCSD Mid -Year Budget Amendments General Fund & Measure S Fund FY2016-17 Mid -Year Special Revenue Funds FY2016-17 Mid -Year Budget Internal Service Funds FY2016-17 Mid -Year Budget Budget and Fiscal Policies TCSD FY2016-17 Mid -Year Budget Capital Improvement Program (Mid -Year Adjustments) RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, AMENDING THE FISCAL YEAR 2016-17 ANNUAL OPERATING BUDGET, AND BUDGET AND FISCAL POLICIES THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The purpose of this review is to conduct an analysis of revenues and expenditures to ensure that the City maintains a prudent and healthy fiscal position. Section 2. That each year a mid -year review is conducted of City operating budgets. Section 3. That the mid -year review has been completed and the recommended adjustments are reflected in the attached schedules for the City's General Fund, Special Revenue, and Internal Services Funds. Section 4. That the Fiscal Year 2016-17 General Fund Annual Operating Budget is hereby amended in accordance with the attached Exhibit A, General Fund Fiscal Year 2016-17 Mid -Year Budget. Section 5. That the Fiscal Year 2016-17 Special Revenue Funds Annual Operating Budgets are hereby amended in accordance with the attached Exhibit B — Special Revenue Funds Fiscal Year 2016-17 Mid -Year Budget. Section 6. That the Fiscal Year 2016-17 Internal Services Funds Annual Operating Budgets are hereby amended in accordance with the attached Exhibit C, Internal Services Funds Fiscal Year 2016-17 Mid -Year Budget. Section 7. That the Fiscal Year 2016-17 Budget and Fiscal Policies is hereby amended in accordance with the attached Exhibit D, Budget and Fiscal Policies. Section 8. That Fund 002: Measure S Fund be established to account for activities related to the Transactions and Use Tax passed by voters on November 8, 2016. Section 9. The City Clerk shall certify adoption of the resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 28th day of February, 2017. Maryann Edwards, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 17- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 28th day of February, 2017, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING THE CAPITAL IMPROVEMENT PROGRAM FISCAL YEARS 2017-21 AND AMENDING THE CAPITAL IMPROVEMENT BUDGET FOR FY 2016-17 FOR MAIN STREET BRIDGE PROJECT OVER MURRIETA CREEK REPLACEMENT, PAVEMENT REHABILITATION PROGRAM CITYWIDE, CITYWIDE CONCRETE REPAIRS, RONALD H. ROBERTS TEMECULA PUBLICE LIBRARY ENHANCEMENT PROJECT, PATRICIA H. BIRDSALL SPORTS PARK SYNTHETIC TURF ENHANCEMENT, PLAYGROUND EQUIPMENT ENHANCEMENT AND SAFETY SURFACING, PUBLIC RESTROOMS RENOVATIONS AND SAM HICKS MONUMENT PARK PLAYGROUND ENHANCEMENT THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Recitals. The City Council hereby finds, determines and declares that: A. On June 14, 2016, the City Council adopted Resolution No. 16-32 "approving the City of Temecula Capital Improvement Program Fiscal Years 2017-21" (CIP). B. C. It is necessary to amend the funding source to appropriate Measure S funding to the following CIP Projects: Pavement Rehabilitation Program Citywide; Patricia H. Birdsall Sports Park Synthetic Turf Enhancement; Playground Equipment Enhancement and Safety Surfacing; and Sam Hicks Monument Park Playground Enhancement. Increase Development Impact Fees (DIF) - Streets funding in the amount of $1,691,345 for CIP Project Main Street Bridge over Murrieta Creek Replacement (PW03-05). In addition, three new Projects are to be included in the CIP utilizing Measure S funding: Citywide Concrete Repairs; Public Restroom Renovations; and Ronald H. Roberts Temecula Public Library Enhancement Project. Increase Development Impact Fees (DIF) - Streets funding in the amount of $1,691,345 for CIP Project Main Street Bridge over Murrieta Creek Replacement (PW03-05). D. On June 1, 2016, the Planning Commission found the Capital Improvement Program consistent with the General Plan in accordance with Government Code Section 65401 of State Planning and Zoning Law. E. The City Council hereby finds that the following CIP Projects are consistent with the General Plan: Pavement Rehabilitation Program Citywide; Patricia H. Birdsall Sports Park Synthetic Turf Enhancement; Playground Equipment Enhancement and Safety Surfacing; Sam Hicks Monument Park Playground Enhancement; Citywide Concrete Repairs; Public Restroom Renovations; and Ronald H. Roberts Temecula Public Library Enhancement. Increase Development Impact Fees (DIF) - Streets funding in the amount of $1,691,345 for CIP Project Main Street Bridge over Murrieta Creek Replacement (PW03-05). F. Adoption of this Amendment is categorically exempt from environmental review under the California Environmental Quality Act (CEQA). Pursuant to Sections 15262 and 15061 (b) (3) of the State Guidelines for Implementation of CEQA, a project involving only feasibility or planning studies for possible future actions because it can be seen with certainty that this prioritizing and fund allocation program set forth in the Amendment cannot and does not have the potential to cause a significant effect on the environment. No Physical activity will occur until all required CEQA review is conducted at the time the physical improvements prioritized in the Amendment bare undertaken. The Council reaffirms and incorporates herein the findings set forth in Section 1 of Resolution No. 16-32. Section 2. Amendment of CIP A. The City Council Capital Improvement Program Fiscal Years 2017-21 (CIP) is hereby amended to appropriate Measure S funding to CIP Projects: Pavement Rehabilitation Program Citywide; Patricia H. Birdsall Sports Park Synthetic Turf Enhancement; Playground Equipment Enhancement and Safety Surfacing; Sam Hicks Monument Park Playground Enhancement, attached as Exhibit 1. Increase Development Impact Fees (DIF) - Streets funding in the amount of $1,691,345 for CIP Project Main Street Bridge over Murrieta Creek Replacement (PW03-05). B. The CIP is also amended by adding thereto a new budget sheet with appropriations for Citywide Concrete Repairs; Restroom Renovations; and Ronald H. Roberts Temecula Public Library Enhancement Project, attached as Exhibit 2. Exhibits 1 and 2 are incorporated herein as though set forth in full. C. The budget and appropriations for these projects are set forth in Exhibit 1 and 2, and are hereby approved. Section 3. Certification: The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 28th day of February, 2017. Maryann Edwards, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 17- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 28th day of February, 2017, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk RESOLUTION NO. CSD 17- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA AMENDING THE FISCAL YEAR 2016-17 ANNUAL OPERATING BUDGETS THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The purpose of this review is to conduct an analysis of revenues and expenditures to ensure that the Temecula Community Services District (TCSD) maintains a prudent and healthy fiscal position. Section 2. That each year a Mid -Year review is conducted of all Temecula Community Services (TCSD) operating budgets. Section 3. That the Mid -Year review has been completed and the recommended adjustments are reflected in the schedules attached hereto as Exhibit E. Section 4. That the Fiscal Year 2016-17 TCSD operating budgets are amended in accordance with the attached schedules. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula Community Services District of the City of Temecula this 28th day of February, 2017. Jeff Comerchero, President ATTEST: Randi Johl, Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, Secretary of the Temecula Community Services District of the City of Temecula, do hereby certify that the foregoing Resolution No. CSD 17- was duly and regularly adopted by the Board of Directors of the Temecula Community Services District of the City of Temecula at a meeting thereof held on the 28th day of February, 2017, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: ABSENT: BOARD MEMBERS: Randi Johl, Secretary I he Heart of Southern California Wine Country City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments EXHIBIT 1 FY2017-21 Capital Improvement Program Mid -Year Budget Adjustments Fiscal Year 2016-17 Mid -Year Budget Adjustments 1 2019-20 2017-18 -a Heart.1 Southern C•Lfoane Wee Country Capital Improvement Program Fiscal Years 2017-21 MAIN STREET BRIDGE OVER MURRIETA CREEK(REPLACEMENT) Circulation Project Project Description: This project includes the design and construction of a new bridge and approach roadways which meet current safety standards and compatibility with the City's circulation element and the planned Murrieta Creek Improvement Project. This project also includes removal of the existing bridge, pavement, curb and gutter, sidewalk and storm drain facilities, environmental studies and mitigation. The new bridge will meet the United States Army Corps of Engineer's (USAGE) Creek Improvement Project needs, and the cost will count towards the City's contribution to the USAGE Project. Benefit / Core Value: This project improves traffic circulation. In addition, this project satisfies the City's Core Values of Transportation Mobility and Connectivity. Project Status: This project was completed in May 2015. The original funding awarded from HBP has changed from $6.2 million to $4.5 million. DIF Streets funding will be increased for this project to cover cost incurred and paid that will not be eligible for reimbursement from CALTRANS, the administrator of the Federal HBP funds. Once the CALTRANS billing is finalized, we will only transfer DIF Streets for the amount needed to cover all invoices paid by the City for this project. Department: Public Works/Planning - Account No. 210.165.743 Level: I Project Cost: Prior Years Actual Expenditures as of 12/31/2016 FYE 2017 Carryover Budget Midyear 2016-17 Projected 2017-18 Projected 2018-19 Projected 2019-20 Projected 2020-21 Projected and Future Total Project Years Cost Administration $ 992,818 $ 14,821 $ 1,691,345 $ 1,007,639 Construction $ 5,595,066 $ 192,934 $ 395,000 $ 6,183,000 Construction Engineering $ 274,701 $ 13,311 $ 395,000 $ 288,012 Design/Environmental $ 699,478 $ 221,066 $ 395,000 $ - $ - $ - $ - $ 699,478 MSHCP $ 10,243 $ 10,243 Totals $ 7,572,306 $ 221,066 $ 395,000 $ - $ - $ - $ - $ 8,188,372 Source of Funds: Prior Years Actual Expenditures FYE 2017 Carryover Budget Midyear 2016-17 Projected 2017-18 2018-19 2019-20 2020-21 Total Project Projected Projected Projected Projected Cost General Fund Contributions DIF(Street Improvements) $ 41,729 $ 1,501,133 $ 1,691,345 $ 41,729 $ 3,192,478 HBP (Original Budget) $ 6,029,444 $ 221,066 $(1,691,345) $ 4,559,165 HBP (Midyear request) $ 395,000 $ 395,000 Total Funding: $ 7,572,306 $ 221,066 $ 395,000 $ - $ - $ - $ - $ 8,188,372 Future Operation & Maintenance Costs: 2016-17 2018-19 2020-21 HBP- Federal Highway Bridge Program- Original CIP Budget 6,250,510 ; CALTRANS will not reimburse for Additional change orders related to constructions. $395,000 Settlement approved by Council 1/24/2017, Not paid to Vendor yet and we have not Billed Caltrans. I) Capital Improvement Program Fiscal Years 2017-21 PAVEMENT REHABILITATION PROGRAM - CITYWIDE Circulation Project Street Location Old Town Front Street - PW12-14 (Temecula Parkway to First Street) Overland Drive - PW12-15 (Commerce Center Drive to Jefferson Avenue) Temecula Parkway - PW12-13 (Bedford Court to Pechanga Parkway Margarita Road - PW12-11 (Rancho California Road to Temecula Parkway) Residential Slurry Seal Anticipated Year of Construction/Estimated Project Cost 2015-16 $790,000 2016-17 $450,000 2016-17 $555,000 2016-17 $4,000,000 Midyear 2016-17 $2,300,000 $7,305,000 Funding Source General Fund Contributions Measure A General Fund Contributions Measure A General Fund Contributions Measure A General Fund Contributions Measure A Measure S Funding To Be Determined To Be Determined 2017-18 $1,000,000 2018-19 2019-20 2019-20 General Fund Contributions Measure A General Fund Contributions Measure A 2019-20 2017-18 Capital Improvement Program Fiscal Years 2017-21 PAVEMENT REHABILITATION PROGRAM - CITYWIDE Circulation Project Project Description: This project includes the environmental processing, design, construction of pavement rehabilitation, and reconstruction of major streets as recommended in the Pavement Management System. Benefit / Core Value: This project improves pavement conditions so that the transportation needs of the public, business industry, and government can be met. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Project Status: A priority list of rehabilitation projects has been developed. Installations are completed on an ongoing basis. Department: Public Works - Account No. 210.165.655 Level: I Project Cost: Prior Years Actual Expenditures as of 12/31/2016 FYE 2017 Carryover Budget Midyear 2016-17 Projected 2017-18 Projected 2018-19 Projected 2019-20 Projected 2020-21 Projected and Future Years Total Project Cost Administration $ 2,138,060 $ 160,000 $ 160,000 $ 160,000 $ 160,000 $ 160,000 $ 2,938,060 Construction $ 13,683,479 $3,539,817 $ 1,760,000 $ 831,219 $ 913,092 $ 998,973 $ 1,029,038 $ 22,755,618 Construction $ 11,215,159 $ 4,096,724 $ 1,141,219 $ 1,223,092 $ 1,308,973 $ 1,339,038 $ 20,324,205 Engineering $ 201,180 $ 353,579 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 1,304,759 Design $ 636,110 $ 431,932 $ 230,000 $1,141,219 $1,223,092 $1,308,973 $1,339,038 $ 1,298,042 Totals $ 16,658,829 $ 4,325,328 $ 2,300,000 $1,141,219 $1,223,092 $1,308,973 $1,339,038 $ 28,296,479 Source of Funds: Prior Years Actual Expenditures FYE 2017 Carryover Budget Midyear 2016-17 Projected 2017-18 Projected 2018-19 Projected 2019-20 Projected 2020-21 Projected Total Project Cost General Fund Contributions $ 5,443,670 $ 228,604 $ 5,672,274 Measure A $ 11,215,159 $ 4,096,724 $ 1,141,219 $ 1,223,092 $ 1,308,973 $ 1,339,038 $ 20,324,205 Measure S Funding $ 2,300,000 $ 2,300,000 Total Funding: $ 16,658,829 $ 4,325,328 $ 2,300,000 $1,141,219 $1,223,092 $1,308,973 $1,339,038 $ 28,296,479 Future Operation & Maintenance Costs: 2016-17 2018-19 NOTE: General Fund Contributions include 1.5 million for Pavement Management Program Approved at Midyear on 2/24/2015. Measure S Funding for Residential Slurry Seal 2020-21 Wine country Capital Improvement Program Fiscal Years 2017-21 PATRICIA H. BIRDSALL SPORTS PARK SYNTHETIC TURF ENHANCEMENT Parks and Recreation Project Project Description: This project includes the enhancement of the synthetic turf and infill material at each of the four synthetic turf sports fields at Patricia H. Birdsall Sports Park. Benefit / Core Value: This project protects the City's vast investment in parks and open space facilities. In addition, this project satisfies the City's Core Values of a Healthy and Livable City, A Safe and Prepared Community, and Accountable and Responsive City Government. Project Status: The enhancement of the synthetic turf will be performed at two fields the first year and one field per year afterward. The first two fields to be enhanced are the Championship field (Multipurpose field) at the southerly end of the park and Field Number one next to it. Fields Number two and three will be replaced after that. Department: Public Works / Temecula Community Services 210.190.119 Level: II Project Cost: Prior Years Actual Expenditures FYE 2017 Carryover Midyear 2016- 2017-18 Budget 17 Projected Projected 2018-19 Projected 2019-20 Projected 2020-21 Projected and Future Total Project Years Cost Administration $ 100,000 $ 180,000 $ 280,000 Construction $ 845,000 $ 1,783,050 $ 2,628,050 Design $ - $ - $ 55,000 $ - $ 55,000 $ - $ - $ 110,000 Totals $ - $ - $ 1,000,000 $ - $ 2,018,050 $ - $ - $ 3,018,050 Source of Funds: Prior Years Actual Expenditures FYE 2017 Carryover Midyear 2016- 2017-18 Budget 17 Projected Projected 2018-19 Projected 2019-20 2020-21 Total Project Projected Projected Cost Measure S Funding $ 1,000,000 $ 1,000,000 Unspecified* $ 2,018,050 $ 2,018,050 Total Funding: $ - $ - $ 1,000,000 $ - $ 2,018,050 $ - $ - $ 3,018,050 Future Operation & Maintenance Costs Measure S Funding- Turf replacement *Project cannot be constructed until a funding source is identified. 2016-17 2017-18 2018-19 2019-20 2020-21 $ 15,000 1 $ 15,300 1 $ 15,606 Capital Improvement Program Fiscal Years 2017-21 PLAYGROUND EQUIPMENT ENHANCEMENT AND SAFETY SURFACING Parks and Recreation Project Project Description: This project includes the re -design, and enhancement of playground equipment and safety surfacing at existing City parks to comply with current state and federal regulations. The City park playground include sites such as Pala Community Park, Nicolas Road Park, John Magee Park, Butterfield Stage Park, Long Canyon Creek Park, Paseo Gallante Park, Riverton Park, Redhawk Community Park, Rotary Park, Stephen Linen Park, Sunset Park, Temecula Creek Trail Park, Temeku Hills Park, Vail Ranch Park, Veterans Park, Winchester Creek Park, Calle Aragon Park and Patricia H. Birdsall Sports Park. Benefit / Core Value: This project protects the City's vast investment in parks and open space facilities. In addition, this project satisfies the City's Core Values of a Healthy and Livable City, A Safe and Prepared Community, and Accountable and Responsive City Government. Project Status: The enhancement of playground equipment and safety surfacing will be performed at one to two sites per year. A priority list has been developed and enhancement will be completed on an ongoing basis. Department: Public Works / Temecula Community Services - Account No. 210.190.120 Level: II Project Cost: Prior Years Actual Expenditures FYE 2017 Carryover Midyear 2016- 2017-18 Budget 17 Projected Projected 2018-19 Projected 2019-20 Projected 2020-21 Projected and Future Total Project Years Cost Administration $ 1,965 $ 43,035 $ 15,000 $ 60,000 Construction $ 62,239 $ 857,761 $ 100,000 $400,000 $ 1,420,000 Design $ 75,000 $ 100,000 $ 25,000 $ 100,000 Totals $ 64,204 $ 975,796 $ 100,000 $440,000 $ - $ - $ - $ 1,580,000 Source of Funds: Prior Years Actual Expenditures FYE 2017 Carryover Midyear 2016- 2017-18 Budget 17 Projected Projected 2018-19 Projected 2019-20 Projected 2020-21 Total Project Projected Cost DIF (Parks & Recreation) $ 64,204 $ 975,796 $ 1,040,000 DIF (Quimby) $ 440,000 $ 440,000 Measure S Funding $ 100,000 $ 100,000 Total Funding: $ 64,204 $ 975,796 $ 100,000 $440,000 $ - $ - $ - $ 1,580,000 Future Operation & Maintenance Costs 2016-17 2017-18 2018-19 2019-20 2020-21 1 $ 2,550 1 $ 2,601 1 $ 2,653 1 $ 2,706 Measure S Funding- Play Surface replacement Capital Improvement Program Fiscal Years 2017-21 SAM HICKS MONUMENT PARK PLAYGROUND ENHANCEMENT Parks and Recreation Project Project Description: This project includes the purchase and installation of a new innovative play area with a historical theme to replace the existing equipment, including removal of old equipment and installation of new resurfacing according to ADA Guidelines. The Furniture, Fixtures and Equipment (FF&E) covers camera system infrastructure, access control, Public Wi-Fi and other identified Information Technology needs. Benefit / Core Value: This project provides an enhanced play environment and improved access for disabled. In addition, this project satisfies the City's Core Value of a Healthy and Livable City. Project Status: This project is estimated to be completed by the end of Fiscal Year 2017-18. Department: Temecula Community Services - Account No. 210.190.132 PW12-20 Level: Project Cost: Prior Years Actual Expenditures FYE 2017 Carryover Midyear 2016- 2017-18 Budget 17 Projected Projected 2018-19 Projected 2020-21 Projected 2019-20 and Future Total Project Years Cost Projected Administration $ 166,818 $ 28,252 $ 195,070 Construction $ 195,157 $ 309,594 $ 250,000 $ 754,751 Design $ 444 $ 13,304 $ 250,000 $ 13,748 Totals $ 362,419 $ 351,150 $ 250,000 $ - $ - $ - $ - $ 963,569 Source of Funds: Prior Years Actual Expenditures FYE 2017 Carryover Midyear 2016- 2017-18 Budget 17 Projected Projected 2018-19 Projected 2019-20 Projected 2020-21 Total Project Projected Cost CDBG $ 362,419 $ 316,150 $ 678,569 DIF (Police Facilities) $ 35,000 $ 35,000 Measure S Funding $ 250,000 $ 250,000 Total Funding: $ 362,419 $ 351,150 $ 250,000 $ - $ - $ - $ - $ 963,569 Future Operation & Maintenance Costs: 2016-17 2017-18 2018-19 2019-20 2020-21 1 $ 5,100 1 $ 5,202 1 $ 5,306 1 $ 5,412 j I he Heart of Southern California Wine Country City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments EXHIBIT 2 FY2017-21 Capital Improvement Program Mid -Year Budget Adjustments Fiscal Year 2016-17 Mid -Year Budget Adjustments 2019-20 2019-20 Projected 2020-21 Projected 1, .31-1x; ,ht., W.ne Country Capital Improvement Program Fiscal Years 2017-21 CITYWIDE CONCRETE REPAIRS Infrastructure / Other Project Project Description: This project will include the repair, removal and replacement of raised concrete sections of sidewalk, curb & gutter, driveway approaches, under sidewalk drains, and ASA ramps along residential and arterial Streets, Parks and Facilities. Benefit / Core Value: This project will provide improved access for all users. In addition, this project satisfies the City's Core Values of Transportation Mobility and Connectivity. Project Status: This project is estimated to be complete by June 2017. Department: Public Works - Account No. 210.165-770 Level: I Project Cost: Prior Years Actual Expenditures FYE 2017 Carryover Midyear 2016- 2017-18 Budget 17 Projected Projected 2018-19 Projected 2019-20 Projected 2020-21 Projected and Future Total Project Years Cost Administration $ 27,276 $ 27,276 Construction $ 266,224 $ 266,224 Design $ 6,500 $ 6,500 Totals $ - $ - $ 300,000 $ - $ - $ - $ - $ 300,000 Source of Funds: Prior Years Actual Expenditures Measure S Funding Total Funding: FYE 2017 Carryover Budget Midyear 2016 17 Projected $ 300,000 $ 300,000 • 2017-18 Projected Future Operation & Maintenance Costs 2016-17 2018-19 Projected 2017-18 2018-19 Total Project Cost $ 300,000 $ 300,000 2020-21 2020-21 2017-18 2019-20 Capital Improvement Program Fiscal Years 2017-21 PUBLIC RESTROOM RENOVATIONS Parks and Recreation Project Project Description: This project is for the renovation of various Park site public restrooms facilities to included new floor tile, sealer/anti-graffiti coating, energy efficient lighting upgrades, repairs, replacement of plumbing fixtures and equipment. A total of ten(10) locations are to be improves, including Sam Hicks Monument Park, Sixth Street Restrooms, Ronald Reagan Skate Park, Patricia H. Birdsall Sports Park, Paloma Del Sol Park, Temeku Hills Park, and Harveston Lake park. Benefit / Core Value: This project enhances and upgrades again facility components and prolongs the service life of the restroom facilities. In addition, this project satisfies the City's Core Values of a Healthy and Livable City, A Safe and Prepared Community. Project Status: This project is estimated to be complete by June 2017. Department: Public Works / Temecula Community Services - Account No. 210.190.155 Level: I Project Cost: Prior Years Actual Expenditures FYE 2017 Carryover Midyear 2016- 2017-18 Budget 17 Projected Projected 2018-19 Projected 2019-20 Projected 2020-21 Projected and Future Total Project Years Cost Administration $ - Construction $ 150,000 $ 150,000 Design $ - Totals $ - $ - $ 150,000 $ - $ - $ - $ - $ 150,000 Source of Funds: Prior Years Actual Expenditures FYE 2017 Carryover Midyear 2016- 2017-18 Budget 17 Projected Projected 2018-19 Projected 2019-20 Projected 2020-21 Projected Measure S Funding Total Funding: $ 150,000 $ 150,000 Future Operation & Maintenance Costs Measure S Funding- Play Surface replacement 2016-17 2018-19 Total Project Cost $ 150,000 $ 150,000 2017-18 2019-20 Capital Improvement Program Fiscal Years 2017-21 RONALD H. ROBERTS TEMECULA PUBLIC LIBRARY ENHANCEMENT PROJECT Infrastructure / Other Project Project Description: To identify suitable location in park space/public for an acknowledgement and tribute to the men and women who serve as first responders in Police, Fire and emergency service occupations. The design of such a tribute would be in partnership with public safety personnel and serve as a reminder to residents of their dedication and sacrifice to maintaining the safety of our community. Benefit / Core Value: The project prolongs the service life of the facility, upgrades aging technology,infrastructure and improves energy efficiencies. In addition, this project satisfies the City's Core Values of a Healthy and Livable City. Project Status: This project is estimated to be complete by June 2017. Department: Public Works - Account No. 210.165.773 Level: I Project Cost: Prior Years Actual Expenditures FYE 2017 Carryover Midyear 2016- 2017-18 Budget 17 Projected Projected 2018-19 Projected 2019-20 Projected 2020-21 Projected and Future Total Project Years Cost Construction $ 135,000 $ 135,000 Fixtures/Furn/Equip $ 115,000 $ 115,000 Totals $ - $ - $ 250,000 $ - $ - $ - $ - $ 250,000 Source of Funds: Prior Years Actual Expenditures FYE 2017 Carryover Midyear 2016- 2017-18 Budget 17 Projected Projected 2018-19 Projected 2019-20 Projected 2020-21 Projected Measure S Funding Total Funding: $ 250,000 $ 250,000 Future Operation & Maintenance Costs 2016-17 2018-19 Total Project Cost $ 250,000 $ 250,000 2020-21 I he Heart of Southern California Wine Country City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments EXHIBIT A General Fund FY2016-17 Mid -Year Budget Fiscal Year 2016-17 Mid -Year Budget Adjustments Heart of Southern Caiiiornia ,Mne rnun l co Fund: 001 GENERAL FUND Description Prior Year Contractual Obligations City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments 2016-17 Year to Date Proposed 2016-17 2015-16 Current Actuals Increase Revised % Increase Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) 189,655 189,655 0.00% Revenues by Category Taxes and Franchises 52,286,879 51,555,338 22,179,190 1,135,452 52,690,790 2.20% Licenses, Permits and Service Charges 4,731,274 4,227,424 2,109,256 120,768 4,348,192 2.86% Fines and Forfeitures 730,228 750,095 328,134 (13,606) 736,489 -1.81% Use of Money and Property 183,673 136,471 (163,453) (252,000) (115,529) -184.65% Intergovernmental Revenues 7,128,079 7,391,297 3,763,624 87,093 7,478,390 1.18% Reimbursements 2,167,112 2,855,780 1,077,958 - 2,855,780 0.00% Operating Transfers In 2,859,156 2,341,365 1,135,950 1,194,798 3,536,163 51.03% Miscellaneous Revenue 144,907 151,770 78,175 (12,260) 139,510 -8.08% Total Operating Revenues 70,231,308 69,409,540 30,508,834 2,449,900 71,859,440 3.53% Expenditures by Department City Council 415,306 453,142 180,779 - 453,142 0.00% Community Support 76,750 89,108 5,200 - 89,108 0.00% City Manager 1,270,705 1,434,625 671,949 (29,000) 1,405,625 -2.02% Economic Development 904,643 989,783 552,927 18,870 1,008,653 1.91% Emergency Management 110,745 137,842 63,111 (850) 136,992 -0.62% City Clerk 969,865 1,215,270 490,051 - 1,215,270 0.00% City Attorney 588,978 735,726 263,067 - 735,726 0.00% Finance 2,094,179 2,326,700 1,100,241 5,000 2,331,700 0.21% Human Resources 609,855 719,804 328,956 57,610 777,414 8.00% Planning 1,818,232 2,117,464 902,043 (4,375) 2,113,089 -0.21% Building & Safety 2,273,797 2,416,190 1,088,206 78,567 2,494,757 3.25% Land Development 1,360,541 1,535,873 695,174 25,000 1,560,873 1.63% Public Works 4,803,434 5,596,581 2,180,943 176,000 5,772,581 3.14% CIP Admin 2,038,927 2,166,508 919,400 275,000 2,441,508 12.69% Parks Maintenance 3,465,519 3,636,634 1,674,105 - 3,636,634 0.00% Police 24,925,210 27,795,363 10,806,938 1,034,551 28,829,914 3.72% Fire 5,322,448 6,039,675 2,615,901 48,650 6,088,325 0.81% Animal Control 473,394 459,128 313,721 4,144 463,272 0.90% Non Departmental: Property Tax Admin 66,004 79,024 78,293 (731) 78,293 -0.93% Recreation Funding 5,636,876 4,848,307 2,424,154 (575,000) 4,273,307 -11.86% Service Level B Funding - 381,396 271,989 (50,000) 331,396 -13.11% Library Funding - 649,542 324,771 (100,000) 549,542 -15.40% Retiree Medical Contribution 512,617 762,617 287,629 791,766 1,554,383 103.82% PERs Replacement Benefit 90,257 72,067 - 8,603 80,670 11.94% Separation CAL Payout - - 230,000 230,000 0.00% Classification Plan Transition - - - 0.00% Classification Plan Stipend (Non -GF) - 250,000 250,000 - 250,000 0.00% Sales Tax Sharing Agmt - 308,755 - 144,773 453,528 46.89% 2011 Financing Lease - 2001 & 2008 COPs 2,136,901 2,140,222 1,069,706 - 2,140,222 0.00% Pavement Management Program - - 0.00% Total Operating Expenditures 61,965,184 69,357,345 29,559,254 2,138,578 71,495,923 3.08% Excess of Revenues Over (Under) Expenditures 8,266,124 52,195 949,580 311,322 363,517 596.46% Fund Description The General Fund is the main operating fund for the City of Temecula. It is used to account for all financial resources for the City that are not restricted to a special purpose and otherwise required to be accounted for in another fund. The General fund provides the resources necessary to sustain the day-to-day activities and pays for all administrative and operating expenditures. Fund: 001 GENERAL FUND Description City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments 2016-17 Year to Date Proposed 2016-17 2015-16 Current Actuals Increase Revised % Increase Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) Excess of Revenues Over (Under) Expenditures 8,266,124 52,195 949,580 311,322 363,517 596.46% Operating Transfers Out / One Time Payments Pavement Management Program - (250,000) (250,000) (250,000) 0.00% City and Parks Facility Rehabilitation (420,000) (295,000) (295,000) (295,000) 0.00% Workers' Compensation (250,000) - 0.00% Capital Improvement Fund (1,248,326) (1,380,973) (1,050,973) - (1,380,973) 0.00% Intern Fellowship Program Fund (19,645) 0.00% Business Incubator Fund (187,127) (295,045) (147,523) - (295,045) 0.00% Total Transfers Out / One Time Payments (2,125,098) (2,221,018) (1,743,496) - (2,221,018) 0.00% Fund Balance, Beginning of Year 26,060,895 32,201,920 32,201,920 Fund Balance, End of Year 32,201,920 0.00% 32,201,920 30,033,097 31,408,005 311,322 30,344,419 1.04% Detail of Fund Balance Nonspendable: Inventory 3,058 3,058 3,058 3,058 0.00% Prepaid Costs - -100.00% Deposits 1,325 1,325 1,325 - 1,325 0.00% Committed To: 0.00% Contractual Obligations 207,885 312,120 2,212,322 - 312,120 0.00% Economic Uncertainty Reserve (20%) 12,393,037 13,871,469 13,871,469 427,716 14,299,185 3.08% Secondary Reserve (5%) 3,098,259 3,467,867 3,467,867 106,929 3,574,796 3.08% Assigned To: 0.00% Capital Projects 1,198,236 427,000 427,000 - 427,000 0.00% Pavement Management - 0.00% City and Park Facilities Improvements 470,000 - 0.00% Unassigned: 14,830,120 11,950,258 11,424,964 (223,323) 11,726,935 -1.87% 32,201,920 30,033,097 31,408,005 311,322 30,344,419 1.04% FUND: 002 MEASURE S FUND Description City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments 2016-17 Year to Date Proposed 2016-17 2015-16 Current Actuals Increase Revised % Increase Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) Revenues by Source Taxes and Franchises Sales Tax 5,810,000 5,810,000 0.0% Use of Money and Property Investment Interest 1,114 1,114 0.0% Total Revenues and Other Sources Expenditures by Category Operating Transfers Out - General Fund Operating Transfers Out - Information Technology Operating Transfers Out - IT Equipment Replacement Operating Transfers Out - CIP Total Expenditures and Other Financing Uses 5,811,114 5,811,114 0.0% 1,236,114 200,000 25,000 4,350,000 1,236,114 200,000 25,000 4,350,000 0.0% 0.0% 0.0% 0.0% 5,811,114 5,811,114 0.0% Excess of Revenues Over (Under) Expenditures - 0.0% Fund Balance, Beginning of Year 0.0% Fund Balance, End of Year 0.0% Fund Description Measure S, approved by the voters on November 8, 2016, established a one -cent Transactions and Use Tax for the City. The tax is effective April 1, 2017 until such time as voters elect to sunset this additional revenue source. The measure was approved based on the commitment to maintain 911 emergency response times, prevent cuts to local paramedic, police, fire protection, school safety patrols, youth/after-school, senior, disabled services, improve freeway interchanges, reduce traffic and provide for other general services. I he Heart of Southern California Wine Country City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments EXHIBIT B Special Revenue Funds FY2016-17 Mid -Year Budget Fiscal Year 2016-17 Mid -Year Budget Adjustments a City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments FUND: 100 GAS TAX FUND Description 2016-17 Year to Date Proposed 2016-17 2015-16 Current Actuals Increase Revised % Increase Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) Revenues by Source Taxes and Franchises Gas Tax 2,238,185 2,228,703 1,059,688 (94,835) 2,133,868 -4.3% Use of Money and Property Investment Interest 2,355 2,000 551 2,000 0.0% Total Revenues and Other Sources 2,240,540 2,230,703 1,060,239 (94,835) 2,135,868 -4.3% Expenditures by Category Computer Software - 63,000 - (63,000) - -100.0% Equipment - 63,000 63,000 0.0% Operating Transfers Out - General Fund 2,664,318 2,167,703 1,060,239 (94,835) 2,072,868 -4.4% Total Expenditures and Other Financing Uses 2,664,318 2,230,703 1,060,239 (94,835) 2,135,868 -4.3% Excess of Revenues Over (Under) Expenditures (423,778) - - - - 0.0% Fund Balance, Beginning of Year 423,778 - - - - 0.0% Fund Balance, End of Year - - - - 0.0% Fund Description This fund was established to account for the tax per gallon on the purchase of motor vehicle fuel imposed by the State of California. A portion is allocated to the City of Temecula as specified in the California Streets and Highways Code (SHC) (Sections 2013, 2105, 2107 and 2107.5). Gas Tax monies are restricted to the repair, maintenance and upkeep of City streets and roads, and the purchase of equipment used to maintain roads. City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments FUND: 125 PUBLIC, EDUCATION & GOVERNMENT (PEG) FEES 2016-17 Year to Date Proposed 2016-17 2015-16 Current Actuals Increase Revised % Increase Description Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) Revenues by Source Taxes and Franchises PEG Fees Investment Interest Use of Money and Property Investment Interest 121,826 308,368 25,621 304 400 410 308,368 400 0.0% 0.0% 0.0% Total Revenues and Other Sources 122,129 308,768 26,031 Expenditures by Category Operations and Maintenance 4,687 268,400 63,261 Total Expenditures and Other Financing Uses 308,768 0.0% 268,400 0.0% 4,687 268,400 63,261 268,400 0.0% Excess of Revenues Over (Under) Expenditures 117,442 40,368 (37,230) - 40,368 0.0% Fund Balance, Beginning of Year 117,442 117,442 117,442 0.0% Fund Balance, End of Year 117,442 157,810 80,212 - 157,810 0.0% Fund Description This fund was established to account for Public Education and Government (PEG) fees. Fees received from local cable operators for the sole purpose of supporting the access facilities and activities within the City. a City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments FUND: 135 BUSINESS INCUBATOR RESOURCE FUND Description Revenues by Source Use of Money and Property Investment Interest Reimbursement Rental Income Operating Transfers In General Fund Total Revenues and Other Sources 2016-17 Year to Date Proposed 2016-17 2015-16 Current Actuals Increase Revised % Increase Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) 161 200 185 9,240 5,000 3,642 37,219 35,700 13,459 187,127 295,045 147,523 (10,955) 200 0.0% 5,000 0.0% 24,745 -30.7% 295,045 0.0% 233,747 335,945 164,808 (10,955) 324,990 -3.3% Expenditures by Category Personnel 103,443 93,412 45,176 - 93,412 0.0% Operations and Maintenance 22,488 50,770 16,091 - 50,770 0.0% Facilities 69,227 202,352 61,994 - 202,352 0.0% Total Expenditures and Other Financing Uses Excess of Revenues Over (Under) Expenditures 195,157 346,534 123,262 346,534 0.0% 38,590 (10,589) 41,547 (10,955) (21,544) 103.5% Fund Balance, Beginning of Year 6,008 44,598 44,598 44,598 0.0% Fund Balance, End of Year 44,598 34,009 86,144 (10,955) 23,054 -32.2% Fund Description This fund was established to account for all activity at the City of Temecula Entrepreneur's Exchange Business Incubator (TVE2). The Business Incubator offers affordable, flexible and scalable space for startup businesses to network, collaborate and grow their business. a City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments FUND: 140 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND 2016-17 Year to Date Proposed 2016-17 2015-16 Current Actuals Increase Revised % Increase Description Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) Revenues by Source Intergovernmental Revenues Community Development Block Grant 413,783 1,239,010 97,741 29,880 1,268,890 2.4% Total Revenues and Other Sources 413,783 1,239,010 97,741 29,880 1,268,890 2.4% Expenditures by Category Personnel 108,042 135,903 33,795 Operations and Maintenance 110,974 118,730 29,349 Operating Transfers Out - CIP 194,767 984,376 34,597 Total Expenditures and Other Financing Uses 29,880 135,903 148,610 984,376 0.0% 25.2% 0.0% 413,783 1,239,010 97,741 29,880 1,268,890 2.4% Excess of Revenues Over (Under) Expenditures - - - - - 0.0% Fund Balance, Beginning of Year - - - - - 0.0% Fund Balance, End of Year - - - - - 0.0% Fund Description This fund was established to account for grants received from the U.S. Department of Housing and Urban Development (HUD). The grants are used for the redevelopment of a viable community by providing decent housing, a suitable living environment, and for expanding opportunities, principally for persons of low and moderate income. a City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments FUND: 145 TEMECULA ENERGY EFFICIENCY ASSET MANAGEMENT (TEEM) FUND 2016-17 Year to Date Proposed 2016-17 2015-16 Current Actuals Increase Revised % Increase Description Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) Revenues by Source Use of Money and Property Investment Interest 1,592 1,300 810 - 1,300 0.0% Reimbursements Energy Efficiency Rebates 33,785 151 - - 0.0% Total Revenues and Other Sources Expenditures by Category Operations and Maintenance 35,376 1,300 961 1,300 0.0% 0.0% Total Expenditures and Other Financing Uses 0.0% Excess of Revenues Over (Under) Expenditures 35,376 1,300 961 - 1,300 0.0% Fund Balance, Beginning of Year 196,039 231,415 231,415 - 231,415 0.0% Fund Balance, End of Year 231,415 232,715 232,377 - 232,715 0.0% Fund Description This fund was established to capture energy efficiency rebates and reimbursements as well as expenditure savings resulting from energy efficiency projects completed at various City facilities. Revenue collected in this fund will be utilized on future energy efficiency projects. FUND: 150 AB 2766 MOTOR VEHICLE SUBVENTION FUND Description City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments 2016-17 Year to Date Proposed 2016-17 2015-16 Current Actuals Increase Revised % Increase Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) Revenues by Source Intergovernmental Revenues AB2766 Motor Vehicle Subvention Revenues 136,553 135,719 36,067 - 135,719 0.0% Use of Money and Property Investment Interest 4,343 3,000 1,016 - 3,000 0.0% Total Revenues and Other Sources 140,896 Expenditures by Category Operations and Maintenance Operating Transfers Out - CIP 138,719 37,083 138,719 0.0% 27,049 423,581 40,390 17,782 232,112 232,112 40,390 0.0% 232,112 0.0% Total Expenditures and Other Financing Uses 450,630 272,502 249,894 272,502 0.0% Excess of Revenues Over (Under) Expenditures (309,734) (133,783) (212,811) (133,783) 0.0% Fund Balance, Beginning of Year 566,902 257,168 257,168 - 257,168 0.0% Fund Balance, End of Year 257,168 123,385 44,357 123,385 0.0% Fund Description This fund was established to account for State funds that are used to implement programs and projects that reduce air pollution from motor vehicles. This fund is used for Capital projects and to account for operational costs such as the natural gas operated Harveston Trolley, which provides free transportation within the Temecula business district. )132.1 a City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments FUND: 160 SUPPLEMENTAL LAW ENFORCEMENT SERVICES (SLESF) FUND 2016-17 Year to Date Proposed 2016-17 2015-16 Current Actuals Increase Revised % Increase Description Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) Revenues by Source Intergovernmental Revenues SLESF Grant Revenue Use of Money and Property Investment Interest Total Revenues and Other Sources Expenditures by Category Operating Transfers Out - General Fund Total Expenditures and Other Financing Uses 194,790 171,000 48 74,924 46,888 217,888 27.4% 125 - 0.0% 194,838 171,000 75,049 46,888 217,888 27.4% 194,838 173,000 75,049 44,888 217,888 25.9% 194,838 173,000 75,049 44,888 217,888 25.9% Excess of Revenues Over (Under) Expenditures - (2,000) - 2,000 - -100.0% Fund Balance, Beginning of Year - - - 0.0% Fund Balance, End of Year - (2,000) 2,000 - -100.0% Fund Description This fund was established to account for the Supplemental Law Enforcement Services grant monies from the State of California which are provided to assist Cities in delivering front line law enforcement services. These monies supplement existing services and may not be used to supplant any existing funding for law enforcement services provided by the City. 4 FUND: 161 TEMECULA MAJOR CRIMES REWARD FUND Description Revenues by Source Use of Money and Property Investment Interest City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments 2016-17 Year to Date Proposed 2016-17 2015-16 Current Actuals Increase Revised % Increase Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) 187 100 89 100 0.0% Total Revenues and Other Sources 187 100 89 100 0.0% Expenditures by Category Operations and Maintenance 0.0% Total Expenditures and Other Financing Uses 0.0% Excess of Revenues Over (Under) Expenditures 187 100 89 - 100 0.0% Fund Balance, Beginning of Year 25,276 Fund Balance, End of Year 25,463 25,463 25,463 25,563 25,552 25,463 0.0% 25,563 0.0% Fund Description This fund was established to account for a reward for information that leads to the capture and conviction of the person(s) responsible for the murder of Larry Robinson and Justin Triplett. The General Fund contributed $25,000 and the public can also contribute to this fund. The fund was established in accordance with Resolution Nos. 13-25 and 15-37. FUND: 165 AFFORDABLE HOUSING FUND Description City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments 2016-17 Year to Date Proposed 2016-17 2015-16 Current Actuals Increase Revised % Increase Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) Revenues by Source Licenses, Permits and Service Charges Monitoring Fees 2,782 - - - - 0.0% Use of Money and Property Residual Receipt Distribution 48,411 39,352 - - 39,352 0.0% Investment Interest 2,697 400 2,173 400 0.0% Loan Interest 4,598 4,405 1,612 (1,874) 2,531 -42.5% Reimbursements 1,060 - 162 - 0.0% Rental Income 115,440 190,000 - 190,000 0.0% Forgivable Loan Repayment 50,437 37,438 37,438 37,438 0.0% Intergovernmental Revenues Agency Trust Contributions 250,000 250,000 - - 250,000 0.0% Reimbursements Miscellaneous Non Taxable 76 75 - 0.0% Total Revenues and Other Sources 475,501 484,157 41,460 35,564 519,721 7.3% Expenditures by Category Personnel 100,641 165,877 81,357 Operations and Maintenance 65,789 186,528 26,921 Insurance 11,189 5,660 2,570 Information Technology 15,407 24,440 9,808 Support Services 837 1,516 195 Facilities 12,459 9,200 5,186 Total Expenditures and Other Financing Uses Excess of Revenues Over (Under) Expenditures (15,933) 165,877 170,595 5,660 24,440 1,516 9,200 0.0% -8.5 0.0% 0.0% 0.0% 0.0% 206,322 393,221 126,037 (15,933) 377,288 -4.1% 269,179 90,936 (84,577) 51,497 Fund Balance, Beginning of Year 10,372,826 10,642,005 10,642,005 Fund Balance, End of Year 142,433 56.6% 10,642,005 0.0% 10,642,005 10,732,941 10,557,429 51,497 10,784,438 0.5% Fund Description The Affordable Housing fund contains the assets as well as loan and rental income which have been transferred to the City of Temecula from the former Redevelopment Agency . FUND: 170 MEASURE A FUND Description City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments 2016-17 Year to Date Proposed 2016-17 2015-16 Current Actuals Increase Revised % Increase Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) Revenues by Source Use of Money and Property Investment Interest 33,629 30,000 18,577 - 30,000 0.0% Reimbursements Miscellaneous (35,483) - - - - 0.0% Intergovernmental Revenues Measure A Revenue 2,735,934 2,853,427 1,173,799 13,849 2,867,276 0.5% Total Revenues and Other Sources Expenditures by Category Operations and Maintenance Operating Transfers Out - CIP 2,734,080 2,883,427 1,192,376 13,849 2,897,276 0.5% 502,117 921,903 1,820,240 141,844 5,876,539 910,000 1,820,240 0.0% 5,876,539 0.0% Total Expenditures and Other Financing Uses 1,424,021 7,696,779 1,051,844 Excess of Revenues Over (Under) Expenditures 7,696,779 0.0% 1,310,060 (4,813,352) 140,532 Fund Balance, Beginning of Year 3,817,647 5,127,707 5,127,707 Fund Balance, End of Year 13,849 (4,799,503) -0.3% 5,127,707 0.0% 5,127,707 314,355 5,268,239 13,849 328,204 4.4% Fund Description This fund was established to account for the City's allocation of the County of Riverside's additional one-half percent sales tax for transportation. These monies are restricted for use on local streets. In 2002, Measure A was extended by Riverside County voters. Measure A will continue to fund transportation improvements through 2039. R City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments FUND: 395 2011 FINANCING LEASE Description Revenues by Source Operating Transfers In General Fund 2016-17 Year to Date Proposed 2016-17 2015-16 Current Actuals Increase Revised % Increase Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) 2,136,901 2,140, 222 1,069, 706 2,140,222 0.0% Total Revenues and Other Sources 2,136,901 2,140,222 1,069,706 Expenditures by Category Debt Service Interest Debt Service Principal 2,140,222 0.0% 845,901 1,291,000 797,222 404,706 1,343,000 665,000 797,222 0.0% 1,343,000 0.0% Total Expenditures and Other Financing Uses 2,136,901 2,140,222 1,069,706 2,140,222 0.0% Excess of Revenues Over (Under) Expenditures - - - - - 0.0% Fund Balance, Beginning of Year - - - - - 0.0% Fund Balance, End of Year - - - - - 0.0% Fund Description This fund was established to account for the payment of interest and principal of the refunding of the 2001 and 2008 Certificates of Participation (COPs). The 2001 COPs were originally issued to finance the construction of the Community Recreation Center and the 2008 COPs were originally issued to finance the construction of the Civic Center. I he Heart of Southern California Wine Country City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments EXHIBIT C Internal Service Funds FY2016-17 Mid -Year Budget Fiscal Year 2016-17 Mid -Year Budget Adjustments FUND: 300 INSURANCE FUND Description City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments 2016-17 Year to Date Proposed 2016-17 2015-16 Current Actuals Increase Revised % Increase Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) Revenues by Source Licenses, Permits and Service Charges Charges For Services 982,190 886,714 374,822 886,714 0.0% Use of Money and Property Investment Interest 1,828 2,300 975 2,300 0.0% Total Revenues and Other Sources Expenses by Category Personnel Operations and Maintenance 984,018 889,014 375,797 889,014 0.0% 107,812 136,574 51,892 853,014 752,440 324,011 136,574 0.0% 752,440 0.0% Total Expenses and Other Financing Uses 960,827 889,014 375,903 889,014 0.0% Excess of Revenues Over (Under) Expenses 23,191 (107) 0.0% Net Position, Beginning of Year 280,359 303,550 303,550 303,550 0.0% Net Position, End of Year 303,550 303,550 303,443 303,550 0.0% Fund Description The Insurance Fund was established to account for the City's liability and property insurance costs. Fund Balance is a combination of both spendable and non spendable assets. These costs are allocated to each department based on the total number of Full Time Equivalent positions assigned to those departments. The City has a Self -Insured Retention (SIR) of $150,000 per incident, and strives to maintain a fund balance equal to two times the SIR. FUND: 305 WORKERS' COMPENSATION FUND Description City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments 2016-17 Year to Date Proposed 2016-17 2015-16 Current Actuals Increase Revised % Increase Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) Revenues by Source Licenses, Permits and Service Charges Charges for Services 646,043 323,893 646,043 0.0% Use of Money and Property Investment Interest 2,198 800 1,488 800 0.0% Operating Transfers In General Fund 250,000 0.0% Total Revenues and Other Sources 252,198 Expenses by Category Operations and Maintenance 646,843 325,381 646,843 0.0% 61,111 178,886 72,223 178,886 0.0% Total Expenses and Other Financing Uses 61,111 178,886 72,223 178,886 0.0% Excess of Revenues Over (Under) Expenses 191,087 Net Position, Beginning of Year 229,182 467,957 253,158 420,269 420,269 467,957 0.0% 420,269 0.0% Net Position, End of Year 420,269 888,226 673,427 888,226 0.0% Fund Description The Workers' Compensation Fund was established in Fiscal Year 2014-15 as the City transitions to a self-insured status for Workers' Compensation liabilities. Departments are charged based on each position allocated on a Full Time Equivalent basis, with a cost assigned to each position based on job duties and potential for risk. FUND: 310 VEHICLES AND EQUIPMENT FUND Description City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments 2016-17 Year to Date Proposed 2016-17 2015-16 Current Actuals Increase Revised % Increase Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) Revenues by Source Licenses, Permits and Service Charges Charges for Services 120,097 94,008 49,380 94,008 0.0% Use of Money and Property Investment Interest 11,704 10,000 5,364 10,000 0.0% Total Revenues and Other Sources 131,801 104,008 54,744 104,008 0.0% Expenses by Category Operations and Maintenance 119,821 94,554 48,091 94,554 0.0% Total Expenses and Other Financing Uses 119,821 94,554 48,091 94,554 0.0% Excess of Revenues Over (Under) Expenses 11,980 9,454 6,653 Net Position, Beginning of Year 1,907,683 1,919,663 1,919,663 9,454 0.0% 1,919,663 0.0% Net Position, End of Year 1,919,663 1,929,117 1,926,316 1,929,117 0.0% Fund Description The Vehicles and Equipment Fund was established to account for the depreciation of vehicles and capital equipment over their estimated useful lives, and to accumulate resources for the purchase of future replacement vehicles and equipment. Fund Balance is a combination of both spendable and non spendable assets. Departments are charged based on their percentage of assigned vehicles that carry a depreciable value. FUND: 320 INFORMATION TECHNOLOGY FUND Description City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments 2016-17 Year to Date Proposed 2016-17 2015-16 Current Actuals Increase Revised % Increase Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) Revenues by Source Licenses, Permits and Service Charges Charges for Services 2,195,074 2,790,287 1,379,849 7,917 2,798,204 0.3% Use of Money and Property Investment Interest 1,765 2,600 161 2,600 0.0% Operating Transfers In Measure S 200,000 200,000 Total Revenues and Other Sources 2,196,839 2,792,887 1,380,010 207,917 3,000,804 7.4% Expenses by Category Personnel 1,328,651 1,576,662 682,314 16,000 1,592,662 1.0% Operations and Maintenance 868,217 1,246,335 697,634 200,000 1,446,335 16.0% Total Expenses and Other Financing Uses 2,196,868 2,822,997 1,379,948 216,000 3,038,997 7.7% Excess of Revenues Over (Under) Expenses (29) (30,110) 62 (8,083) (38,193) 26.8% Net Position, Beginning of Year 38,222 Net Position, End of Year 38,193 38,193 38,193 0.0% 38,193 8,083 38,255 (8,083) (0) -100.0% Fund Description The Information Technology Fund was established to fund and account for computer and telephone system operating and maintenance expenses. It is also used to depreciate all related computer and telephone equipment over their useful lives. Fund Balance is a combination of both spendable and non spendable assets. Departments are charged based on the number of workstations assigned. The Temecula Public Library facility is charged directly for all IT expenditures and personnel costs related to the facility. ( The Heart or Sag R FUND: 325 TECHNOLOGY REPLACEMENT FUND Description City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments 2016-17 Year to Date Proposed 2016-17 2015-16 Current Actuals Increase Revised % Increase Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) Revenues by Source Licenses, Permits and Service Charges Charges for Services 239,210 241,652 139,290 241,652 0.0% Operating Transfer In Measure S Fund - 25,000 25,000 0.0% Use of Money and Property Investment Interest 2,664 1,300 2,004 1,300 0.0% Total Revenues and Other Sources Expenses by Category Operations and Maintenance Total Expenses and Other Financing Uses 241,874 242,952 141,294 25,000 267,952 10.3% 241,873 242,953 140,705 25,000 267,953 10.3% 241,873 242,953 140,705 25,000 267,953 10.3% Excess of Revenues Over (Under) Expenses 1 (1) 589 (1) 0.0% Net Position, Beginning of Year 1,227,948 1,227,949 1,227,949 1,227,949 0.0% Net Position, End of Year 1,227,949 1,227,948 1,228,538 1,227,948 0.0% Fund Description The Technology Replacement Fund was established in Fiscal Year 2014-15 in order to accumulate resources for computer and telephone equipment and software to fund future equipment replacement. Fund Balance is a combination of both spendable and non spendable assets. Contributions to this fund are made by departments utilizing the assets in an amount equivalent to the estimated cost to replace the item at the end of its useful life. -11 Th FUND: 330 SUPPORT SERVICES FUND Description City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments 2016-17 Year to Date Proposed 2016-17 2015-16 Current Actuals Increase Revised % Increase Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) Revenues by Source Licenses, Permits and Service Charges Charges for Services 510,921 460,060 189,876 460,060 0.0% Use of Money and Property Investment Interest 2,971 3,000 1,496 3,000 0.0% Total Revenues and Other Sources 513,892 463,060 191,372 463,060 0.0% Expenses by Category Personnel 334,649 292,673 123,632 1,000 293,673 0.3% Operations and Maintenance 173,178 170,386 66,812 170,386 0.0% Total Expenses and Other Financing Uses 507,827 463,059 190,444 1,000 464,059 0.2% Excess of Revenues Over (Under) Expenses 6,065 1 928 (1,000) (999) -100000% Net Position, Beginning of Year 454,869 Net Position, End of Year 460,934 460,934 460,934 0.0% 460,934 460,935 461,862 (1,000) 459,935 -0.2% Fund Description The Support Services Fund was established as a cost center for the City's central receptionist, duplicating, printing, and mailing activities. It is also used to depreciate all related copying and mailing equipment over their useful lives, and to accumulate resources for the purchase of future equipment. Fund Balance is a combination of both spendable and non spendable assets. Departments are charged based on a count of copies made in the previous fiscal year. ( The Heart or Saw R FUND: 340 FACILITIES FUND Description City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments 2016-17 Year to Date Proposed 2016-17 2015-16 Current Actuals Increase Revised % Increase Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) Revenues by Source Licenses, Permits and Service Charges Charges for Services 1,267,838 1,418,917 736,131 1,418,917 0.0% Use of Money and Property Investment Interest 2,731 2,500 1,478 2,500 0.0% Total Revenues and Other Sources 1,270,569 1,421,417 737,609 1,421,417 0.0% Expenses by Category Personnel 490,484 492,987 238,405 - 492,987 0.0% Operations and Maintenance 749,743 930,766 367,105 - 930,766 0.0% Total Expenses and Other Financing Uses 1,240,227 1,423,753 605,511 - 1,423,753 0.0% Excess of Revenues Over (Under) Expenses 30,342 Net Position, Beginning of Year 464,452 (2,336) 132,098 494,794 494,794 (2,336) 0.0% 494,794 0.0% Net Position, End of Year 494,794 492,458 626,892 492,458 0.0% Fund Description The Facilities Fund was established to account for the cost of the Civic Center, Former City Hall Facility, City Maintenance Facility, Field Operations Center, and Civic Center Parking Structure operations and maintenance. Fund Balance is a combination of both spendable and non spendable assets. Departments are charged based on square footage allotted as well as full time staff equivalents assigned. I he Heart of Southern California Wine Country City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments EXHIBIT D Budget and Fiscal Policies FY2016-17 Mid -Year Budget Fiscal Year 2016-17 Mid -Year Budget Adjustments he Heart of Southern CaIdorma City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES I. FINANCIAL STRATEGIC PLAN PURPOSE AND ORGANIZATION A. Annual Operating Budget (AOB) Through its Annual Operating Budget, the City will link resources with results by: 1. Identifying community needs for essential services that improve quality of life through strategic planning that: a. Organize the programs required to provide these essential services; b. Establish program policies and goals, which define the nature and level of program services required; c. Identify activities performed in delivering program services. 2. Proposing goals for improving the delivery of program services that: a. Identify and appropriate the resources required to perform program activities and accomplish program goals. b. Set objectives to measure Performance (progress) pertaining to: • Long term goals that align Council priorities with financial resources; • Output of program activities; • Accomplishment of program objectives; • Expenditure of program appropriations. 3. The AOB process encompasses the development, implementation, and evaluation of a plan for the provision of services for the upcoming fiscal year. The process includes political, managerial, planning, communication, and financial dimensions. The budget incorporates a long-term perspective, establishes linkages to broad organizational goals, and focuses budget decisions on desired results and outcomes. The AOB is formalized via the following process: a. A budget workshop is held with the City Council to receive Council direction and public comment, prior to budget preparation; b. Budget team updates policies and procedures for budget preparation, creates the budget process calendar, and prepares the current budget schedules for each department to use in preparing the new budget; c. A budget kickoff workshop is held with the City Manager, Department Directors, and Department Analysts to discuss the status of the current fiscal year budget, discuss the Five Year Financial Forecast, review the upcoming budget process calendar, discuss the impacts of the current economic conditions at the State and Federal levels, and discuss the essential principles and elements of the budget process; d. Individual meetings are held with the budget team and each department to assist in the budget development process; Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern CaIdorma City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES e. The City Manager, in collaboration with the budget team, holds meetings with each department director (and analysts) to discuss their department budget request; f. A budget workshop is held with the City Council to receive public comment and to review the components of the proposed budget, prior to formal consideration for adoption; City Manager submits the proposed AOB and salary plan to the City Council at a public meeting for approval. B. Balanced Budget The City will maintain a balanced budget over the period of the Financial Strategic Plan. This means that: g. 1. Operating revenues must fully cover operating expenditures; 2. Ending fund balance must meet minimum policy levels. For the General Fund, this level has been established at 20% of operating expenditures for economic uncertainties and to support the City's credit worthiness, cash flow, and response to local disasters. C. Five Year Financial Forecast The City will prepare a five year financial forecast bi-annually to assist in long range planning and policy development. The five year forecast provides a tool to evaluate the ability of the City to fund proposed programs, operating and maintenance costs, capital expenditures, as well as operating costs related to future capital improvement projects. 1. Revenues are projected using a conservative approach, and are based on historical trends, stable residential development projections, internal analysis, and commercial growth that incorporates known development projects. Separate sets of assumptions are developed for major revenue types such as sales tax property tax, community development fees, transient occupancy taxes, and investment income; 2. Departmental expenditure projections are developed using anticipated cost of living increases for general administrative operating costs. Additional assumptions are incorporated for major expenditure categories such as public safety to ensure that commercial and residential growth projections are addressed to main current service levels. The five year capital improvement program is reviewed with the annual operating budget, and maintenance costs of each proposed project are identified and included in the forecast; 3. The five-year forecast indicates whether projected revenue growth will support anticipated expenditures for current levels of service. However, as the City continues to grow, it is important to ensure that it can meet increasing demands, and be in a position to respond to possible changes in economic conditions. The five-year forecast is a dynamic tool that requires bi-annual update and review of its underlying assumptions to keep the City in a position of strong fiscal condition. Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern CaIdor, a City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES I. FINANCIAL STRATEGIC PLAN PURPOSE AND ORGANIZATION (continued) D. Capital Improvement Program (CIP) 1. CIP Purpose - The purpose of the Capital Improvement Program (CIP) budget document is to serve as a planning tool, which coordinates the level ranking, financing, and scheduling of major projects undertaken by the City. All projects presented in the five-year CIP budget are carefully programmed to ensure the community's capital improvement needs are met both now and in the future. In addition, the projects provide additional opportunities and access to the City and improve the overall quality of life as identified in the Quality of Life Master Plan (QLM P). This document is dynamic and, consequently, must be revised annually to address changing needs, level rankings, and financial conditions. The City's goal in providing a CIP Budget is to develop a multi-year plan for capital improvement, update it annually, and follow through with all capital improvements in accordance with the plan. It also allows staff to budget operating and maintenance costs into the five year projection in order to determine the total cost of each project before it is undertaken. 2. CIP Development - This CIP budget document is developed by incorporating input from City Council and key management team members, based on community comments and feedback received throughout the year. This team then, through several workshops, identifies and evaluates community needs in the areas of roads/streets, bridges, public buildings, parks and recreation facilities, and redevelopment projects. Each proposed project is reviewed and discussed to ensure funding, timing, and necessity. A CIP City Council workshop is held to provide the City Council with an opportunity to review each project in detail, and to receive public comments concerning the five-year program. 3. CIP Projects: $30,000 or More - The capital improvements presented in the budget are the City's major projects, which exceed $30,000 in cost, have long-term life spans, and are generally non-recurring. These projects include land and right of way acquisition, design, construction or rehabilitation of public buildings or facilities, public infrastructure design and construction, park design and construction, and redevelopment projects. 4. Project Manager - Every CIP project will have a project manager who will prepare the project proposal, ensure that required phases are completed on schedule, authorize all project expenditures, ensure that all regulations and laws are observed, and periodically report project status. 5. Project Benefit - Projects must identify a benefit and reference a Core Value (QLM P) goal. 6. CIP Review Committee - In determining the relative merit of a proposed project, key management team members evaluate projects for feasibility, community enhancement, infrastructure and historic preservation, and safety. Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern CaIdorma City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES I. FINANCIAL STRATEGIC PLAN PURPOSE AND ORGANIZATION (continued) 7. CIP Levels - Projects in the CIP are scheduled in each of five fiscal years based on community needs, as determined by the City Council and availability of funding. Level rankings in each major category (Circulation, Infrastructure/Other, Parks and Recreation, and SARDA/Housing) are assigned in accordance with the following guidelines: a. LEVEL I: The project is urgent and must be completed as soon as feasible. Failure to address the project may impact the health, safety, or welfare of the community or have a potential significant impact on the financial well-being of the City. The project must be initiated or financial opportunity losses may result. b. LEVEL II: The project is important and addressing it is necessary. The project impacts safety, law enforcement, health, welfare, economic base, quality of life, and has been identified as a priority in the Quality of Life Master Plan. c. LEVEL III: The project will enhance quality of life and will provide a benefit to the community. Completion of the project will improve the community by providing cultural, recreational, and/or aesthetic value, or is deemed as a necessary improvement to a public facility. d. Future Years Projects: The project will be an improvement to the community, but does not necessarily need to be completed within a five year capital improvement program time frame. 8. CIP Administrative Costs - The administrative costs associated with managing CIP projects are estimated (generally as five to ten percent of estimated construction costs), and included in each project budget 9. CIP Operations and Maintenance (0 & M) - Future operations and maintenance costs that result from CIP projects are estimated and identified in the CIP project sheets. These incremental future operating costs are incorporated into the five year forecast. 10. CIP Phases - The CIP will emphasize project planning, with projects progressing through at least two and up to ten of the following phases: a. Designate (Assigned). Appropriates funds based on projects designated for funding by the Council through adoption of the Financial Strategic Plan. b. Study. Concept design, site selection, feasibility analysis, schematic design, environmental determination, property appraisals, scheduling, grant application, grant approval, specification preparation for equipment purchases. c. Environmental Review. Compliance with CEQA, NEPA and other environmental studies, if necessary. Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern CaIdorma City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES I. FINANCIAL STRATEGIC PLAN PURPOSE AND ORGANIZATION (continued) d. Real Property Acquisitions. Property acquisition for projects, if necessary. e. Site Preparation. Demolition, hazardous materials abatements, other pre construction work. f. Design. Final design, plan and specification preparation and construction cost estimation. g. Construction. Construction contracts. h. Construction Management. Contract project management and inspection, soils and material tests, other support services during construction. i. Equipment Acquisitions. Vehicles, heavy machinery, computers, office furnishings, other equipment items acquired and installed independently from construction contracts. 11. CIP Appropriation - The City's annual CIP appropriation for study, design, acquisition and/or construction is based on the projects designated by the Council through adoption of the Financial Strategic Plan. Adoption of the Financial Strategic Plan CIP appropriation does not automatically authorize funding for specific project phases. This authorization generally occurs only after the preceding project phase has been completed and approved by the Council and costs for the succeeding phases have been fully developed. If project costs at the time of bid award are less than the budgeted amount, the balance will be unappropriated and returned to fund balance or allocated to another project. If project costs at the time of bid award are greater than budget amounts, five basic options are available: a. Eliminate the project; b. Defer the project for consideration to the next Financial Strategic Plan period; c. Rescope or change the phasing of the project to meet the existing budget; d. Transfer funding from another specified, lower level ranking project. e. Appropriate additional resources as necessary from fund balance. 12. CIP Budget Carryover - Project accounts, which have been appropriated, will not lapse until completion of the project phase. 13. Program Objectives - Project phases will be listed as objectives in the program narratives of the programs, which manage the projects. 14. General Plan Consistency Review - All projects are evaluated by the City's Planning Commission to ensure consistency with the provisions of the City of Temecula General Plan, while considering the City's long-term vision as developed by the City Council. The proposed Circulation, Infrastructure, and Parks and Recreation projects are reviewed and approved by the Planning Commission, Public/Traffic Safety Commission, and the Parks and Recreation Commission. Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern California City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES II. FINANCIAL REPORTING A. Annual Reporting The City will prepare annual financial statements as follows: 1. The City will contract for an annual audit by a qualified independent certified public accountant (or accounting firm). The City will strive for an unqualified auditors' opinion. 2. The City will use generally accepted accounting principles in preparing its annual financial statements, and will strive to meet the requirements of the GFOA's Award for Excellence in Financial Reporting program. 3. The City will issue audited financial statements within 180 days after year-end. B. Interim Reporting The City will prepare and issue timely interim reports on the City's fiscal status to the Council and staff. This includes: on-line access to the City's financial management system by City staff; monthly reports to program managers; formal quarterly reports to the Council and Department Directors; mid -year budget reviews; and interim annual reports. C. Budget Amendments The Council may amend or supplement the budget at any time after its adoption by majority vote of the Council members. The City Manager has the authority to make administrative adjustments to the budget as long as those changes will not have a significant policy impact nor affect budgeted year-end fund balances. D. Extended Annual Reporting The City will prepare extended annual reports as required by federal and state requirements including, but not limited to: 1. State Controller Report 2. Street Reports Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern CaIdorma City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES III. FUND BALANCE AND RESERVES A. Fund Balance Policy Fund balance represents the accumulation of actual revenues and other financing sources in excess of actual expenditures and other uses at year-end. In general terms, it represents the City's accumulated "savings" from year to year, as any fund balance realized at year-end is added to (or deducted from if expenditures exceeded revenues for that particular year) the previous year's fund balance. Fund balance is often referred to as "reserves." B. Reserve for Economic Uncertainty The City will maintain a minimum fund balance of at least 20% of operating expenditures in the General Fund, in order to adequately provide resources in the event of an unexpected draw on City finances. Eligible uses of these reserve funds include: • Expenditures due to local disasters/acts of nature • Loss of major revenue source(s) due to financial hardship or economic downturn • State -imposed take of local revenue/mandated payments • Significant unanticipated expenditures • Significant payout of Comprehensive Annual Leave for employees leaving City service C. Secondary Reserve for Contingencies In addition to the Reserve for Economic Uncertainty, the City will strive to maintain an operating reserve within the General Fund in the amount of 5% of General Fund operating expenditures. Use of these reserve funds shall be limited to: • Covering annual operating expenditures if revenue falls short of projections, creating an annual operating deficit. • Making one-time investments in Capital infrastructure that will create long-term operational savings to the General Fund, leverage available grant funds, or provide funding for projects that will create an economic benefit to the City. D. Future Capital Project Designations The Council may designate specific fund balance levels for future development of capital projects that it has determined to be in the best long-term interests of the City. E. Other Designations and Reserves In addition to the designations noted above, fund balance levels will be sufficient to meet funding requirements for projects approved in prior years which are carried forward into the new year; debt service reserve requirements; reserves for encumbrances; and other reserves or designations required by contractual obligations, state law, or generally accepted accounting principles. Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern CaIdorma City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES III. FUND BALANCE AND RESERVES (continued) F. Fund Balance Components This policy establishes the procedures for reporting unrestricted fund balance in the General Fund financial statements, as well as a fund balance expenditures hierarchy. Fund Balance commitments and assignments ensure that there will be adequate financial resources to protect the City against circumstances such as revenue shortfalls and unanticipated expenditures. The Policy also authorizes and directs the Director of Finance to prepare financial reports and categorize fund balance per Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions. There are five separate components of fund balance which identify the specific purposes for which amounts can be spent: (1) Nonexpendable Fund Balance — inherently nonexpendable; (2) Restricted Fund Balance — externally enforceable limitations on use; (3) Committed Fund Balance — self-imposed limitations on use; (4) Assigned Fund Balance — limitation resulting from intended use; (5) Unassigned Fund Balance — residual net resources. 1. Nonexpendable Fund Balance - Amounts that cannot be spent because they are either (a) not in spendable form, such as prepaid items or inventories; or (b) legally required to be maintained intact, such as the principal portion of an endowment. 2. Restricted Fund Balance - Amounts for a specific purpose that are either (a) externally imposed by creditors (such as through debt covenants), grantors, contributors, other governments' regulations; or (b) imposed by law through constitutional provisions or enabling legislation. 3. Committed Fund Balance - Amounts authorized for specific purposes by a government's highest level of decision making authority (City Council). These committed amounts cannot be used for any other purpose unless the City Council removes or changes the specified use through the same formal action taken to establish the commitment. City Council action to commit fund balance needs to occur within the fiscal reporting period however, the amount can be determined subsequently. The City's committed fund balance includes a reserve for economic uncertainty. It is City policy to maintain a reserve of 20% of Annual General Fund appropriations. Amounts are committed to finance any significant unanticipated revenue shortfalls, negative State budget impacts or impacts from natural disasters or other catastrophic events. Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern CaIdorma City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES III. FUND BALANCE AND RESERVES (continued) 4. Assigned Fund Balance - Amounts that are constrained for specific purposes, but are neither restricted nor committed. For all governmental funds other than the General Fund, any remaining amounts not classified as nonexpendable, restricted, or committed are considered assigned. For the General Fund, this policy delegates the authority to assign amounts to be used for specific purposes to the Finance Director in consultation with the City Manager for the purpose of reporting these amounts in annual financial statements. 5. Unassigned Fund Balance - Residual net resources of the General Fund in excess of what can be classified in one of the other four categories. G. Hierarchy of Spending Fund Balance Restricted fund balance should be spent first when an expenditure is incurred for which both restricted and unrestricted fund balance is available. When an expenditure is incurred for purposes where amounts in any of the unrestricted classifications of fund balance could be used, committed amounts are to be spent first, followed by assigned amounts and then unassigned amounts. H. Unassigned Fund Balance — General Fund At the end of each fiscal year, the Finance Department will report on the audited year-end financial results. In the event that actual General Fund revenues exceed expenditures and encumbrances, a year-end operating surplus shall be reported. Any year-end operating surplus which exceeds the levels required by the reserve policies, noted above, will be deemed as Unassigned Fund Balance, and shall be appropriated for one-time (non-recurring) expenditures in accordance with the following guidelines, subject to City Council approval. Ongoing, or recurring expenditures, are not appropriate uses of available Unassigned Fund Balance. 1. Public Safety equipment or non-recurring programs 2. Asset Management reserves 3. Capital improvement projects 4. Reduction of unfunded liabilities related to CaIPERS pension and Other Post -Employment Benefits (OPEB) 5. Reduction, or avoidance, of City debt Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern CaIdorma City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES IV. TRANSACTIONS AND USE TAX FUNDING (MEASURE S) A. Measure S Revenue Pursuant to Ordinance 16-06, on November 8, 2016, the people of Temecula approved a local 1% Transactions and Use Tax, effective on April 1, 2017, to maintain 9-1-1 emergency response times, prevent cuts to local paramedic, police, fire protection, school safety patrols, youth/after-school, senior, disabled services, improve freeway interchanges, reduce traffic and provide for other general services. B. Appropriation Priorities of Measure S Revenue In accordance with the approved ballot language related to Measure S, maintaining Public Safety services is the City's top priority, followed by the appropriate maintenance and replacement of City assets to ensure long-term viability of City operations. As surplus funds are available, the City Council may allocate Measure S funding to capital projects identified in the Capital Improvement Program as well as any associated general services. 1. Public Safety a. Within the Police Department, the City will strive to maintain a target staffing ratio of one sworn officer per 1,000 residents (1:1,000), as outlined in the City's General Plan. Upon receiving Population Estimate from the California Department of Finance, in May of each year, the Police staffing ratio shall be evaluated, and if the ratio falls below 1:1,000, the City Council may allocate available Measure S resources to meet the target staffing ratio. b. Desired Fire Department staffing levels include four persons per fire engine or fire truck (4-0 staffing). During the Annual Operating Budget process, the Fire staffing ratio shall be evaluated, and if the ratio falls below 4-0 staffing, the City Council may allocate available Measure S resources to meet the target staffing ratio. 2. Asset Management/Investment In accordance with the Asset Management and Replacement (AMAR) Policy, noted in Section VI., the City strategically manages the life cycle and replacement of its assets; including capital infrastructure, City facilities and parks, fleet vehicles and equipment, and the City's technology and communication systems. Ensuring adequate reserves are set-aside for the future replacement of City -owned assets is critical to the long-term viability of the City's operations. Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern California City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES The City's street and road network serves as the capital infrastructure for public transportation in and around the City. A Pavement Management Study is designed to evaluate the current condition of the road network, and establish a recommended level of investment necessary to properly maintain the condition of the street and road network. The City Council will strive to allocate an amount up to the recommended level of investment, as stated in the most recent Pavement Management Study, to the Capital Improvement Program — Pavement Rehabilitation Program, or other appropriate capital infrastructure projects designated for street and road network improvements. The City Council will strive to allocate an amount to be deposited into each asset replacement fund, based on the results of the specific asset management plan conducted periodically for each grouping of asset types (i.e. facilities, parks, vehicles and technology). 3. Capital Improvement Projects A Capital Improvement Project is defined as a major project, which exceeds $30,000 in cost, has a long-term life span, and is generally non-recurring. The City Council may allocate available Measure S resources to fund projects identified in the Capital Improvement Program. 4. General Services Operations and maintenance costs associated with City programs, administration and general services to the public are considered eligible appropriations of Measure S resources, so long as the abovementioned priorities are considered first. a. Operations and maintenance costs related to the addition of a new City facility, program or service funded by Measure S, shall have priority over existing City general services. Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern CaIdorma City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES V. CONTINGENCY PLANNING In response to adverse financial and economic conditions that could negatively impact the City's fiscal health, a Contingency Plan will provide for a measured response to potential fiscal challenges, as opposed to reactionary decision-making that could hinder the long-term financial solvency of the City. In accordance with Budget Policies 111.13 and III.C, the City will strive to maintain reserves in the amount of 25% of General Fund operating expenditures. Eligible uses of these reserve funds are outlined in the aforementioned policy; however this Contingency Plan will address the hierarchy of utilizing reserve funds, in the event the City experiences significant or sudden fiscal constraints. The type of fiscal challenge will dictate the appropriate budgetary measure to implement in order to ensure solvency. If the fiscal constraint cannot be absorbed by annual budgetary savings, the following hierarchy shall be followed: A. One Time Events In the event the City is faced with a non-recurring fiscal constraint, such as a State mandated payment or a natural disaster, the use of reserve funds is an appropriate mitigation. The Secondary Reserve for Contingencies shall be utilized first, and fully exhausted prior to utilizing the Economic Uncertainty Reserve. B. Ongoing Fiscal Constraints In the event the City experiences the loss of a major revenue source outside of the City's control (ie. acts of legislation, corporate decisions and/or economic downturn), the City will need to adjust its operations in order to maintain a balanced budget. Circumstances may arise when the City is unable to react quick enough to offset a sudden loss in revenue, and will be required to utilize reserves to supplant the current Operating Budget. The Secondary Reserve for Contingencies shall be utilized first, and fully exhausted prior to utilizing the Economic Uncertainty Reserve. Continued use of reserve funds shall not exceed two budget cycles, to allow adequate time for the implementation of operational changes, while limiting the ongoing dependency on reserves. Implementation of Contingency Plan actions requires the majority approval of the City Council. Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern California City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES VI. STAFFING POLICY A. Regular Staffing 1. The budget will fully appropriate the resources needed for authorized regular staffing. 2. Regular full-time benefitted employees will represent the core work force and the preferred means of staffing ongoing, year-round program activities and services. The City will strive to provide competitive compensation and benefit schedules for its authorized regular work force. Each regular employee will: a. Fill an authorized regular position; b. Receive salary and benefits consistent with labor agreements or other City Council approved compensation plans. 3. To manage the growth of the regular work force and overall staffing costs, the City will follow these procedures: a. The Council will authorize all regular positions. b. The Human Resources Department will coordinate and approve the hiring of all regular employees. c. Supplement core staff with a balanced workforce consisting of part-time, contract, and independent contractors. d. All requests for additional regular positions will include evaluations of: • The necessity, term and expected results of the proposed activity; • Staffing and material costs including salary, benefits, equipment, uniforms, clerical support and facilities; • The ability of private industry to provide the proposed service; • Additional revenues or cost savings, which may be realized. e. Periodically, and before any request for additional regular positions, existing programs will be re-evaluated to determine if services can be provided with existing regular employees. f. The City will make every effort to conduct an internal recruitment to fill regular positions. The City will evaluate the advantages and disadvantages of conducting an internal recruitment versus an external recruitment on a case-by-case basis. B. Project Staffing 1. The hiring of project employees will not be used as an incremental method for expanding the City's regular work force. 2. Project employees include all employees other than regular employees, temporary staffing, elected officials and volunteers. Project employees will generally augment regular City staffing as extra -help employees, seasonal employees, contract employees, interns and work-study assistants. Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern California City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES VI. STAFFING POLICY (continued) 3. The City Manager and Department Directors will encourage the use of project employees to meet peak workload requirements, fill interim vacancies, and accomplish tasks where less than full-time, year-round staffing is required. Under this guideline, project employees will be hired for up to one year at a time in conjunction with the annual operating budget on an at -will basis. Moreover, project employee hours will generally not exceed 50% of a regular, full-time position (1,000 hours annually). There may be limited circumstances where the use of project employees on an ongoing basis in excess of this target may be appropriate due to unique programming or staffing requirements. However, any such exceptions must be approved by the City Manager based on the review and recommendation of the Human Resources Department. C. Temporary Staffing 1. Temporary Staffing agencies can be contacted only in the case of a short-term assignment such as sick leave, disability leave, maternity leave, etc. 2. The City will pay the Temporary Staffing Agency a fair base rate for the employee with a negotiated markup while the temporary employee is providing work for the City. D. Work Hours 1. Regular employee, project employee, and temporary employee work hours will be based on the needs of the City and the position. 2. Employee work hours may be flexed in an effort to minimize overtime. E. Overtime Management 1. Overtime should be used only when necessary and when other alternatives are not feasible or cost effective. 2. All overtime must be pre -authorized by a Department Director or delegated in accordance with existing policy. 3. Departmental operating budgets should reflect anticipated annual overtime costs and departments will regularly monitor overtime use and expenditures. 4. When considering the addition of regular, project, or temporary staffing, the use of overtime as an alternative will be considered. The department will take into account: a. The duration that additional staff resources may be needed; b. The cost of overtime versus the cost of additional staff; c. The skills and abilities of current staff; d. Training costs associated with hiring additional staff; e. The impact of overtime on existing staff; f. The impact on quality of services. Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern CaIdorma City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES VI. STAFFING POLICY (continued) F. Independent Contractors Independent contractors are not City employees. They may be used in two situations: 1. Short-term, peak workload assignments to be accomplished using personnel contracted through an outside employment agency (OEA). In this situation, it is anticipated that City staff will closely monitor the work of OEA employees and minimal training will be required. However, they will always be considered the employees of the OEA and not the City. All placements through an OEA will be coordinated through the Human Resources Department and subject to the approval of the Human Resources Department. 2. Construction of public works projects and delivery of operating, maintenance or specialized professional services not routinely performed by City employees. Such services will be provided without close supervision by City staff, and the required methods, skills and equipment will generally be determined and provided by the contractor. Contract awards will be guided by the City's purchasing policies and procedures. G. Productivity The City will repeatedly monitor and review the City's methods of operation to ensure that services continue to be delivered in the most cost-effective manner possible. This review process encompasses a wide range of productivity issues, including: 1. Analyzing systems and procedures to identify and remove unnecessary review requirements. 2. Evaluating the ability of new technologies and related capital investments to improve productivity. 3. Developing the skills and abilities of all City employees. 4. Developing and implementing appropriate methods of recognizing and rewarding exceptional employee performance. 5. Evaluating the ability of the private sector to perform the same level of service at a lower cost. 6. Periodic formal reviews of operations on a systematic, ongoing basis. 7. Maintaining a decentralized approach in managing the City's support service functions. Although some level of centralization is necessary for review and control purposes, decentralization supports productivity by: a. Encouraging accountability by delegating responsibility to the lowest possible level; b. Stimulating creativity, innovation and individual initiative; c. Reducing the administrative costs of operation by eliminating unnecessary review procedures; Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern CaIdorma City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES VI. STAFFING POLICY (continued) d. Improving the ability of the organization to respond to changing needs, and identify and implement cost-saving programs; e. Assigning responsibility for effective operations and citizen responsiveness to the department. H. Contracting for Services — Private Sector 1. General Policy Guidelines: a. Contracting with the private sector for the delivery of services may provide the City with a significant opportunity for cost containment and productivity enhancements. As such, the City is committed to using private sector resources in delivering municipal services as a key element in our continuing efforts to provide cost-effective programs. b. Private sector contracting approaches under this policy include construction projects, professional services, outside employment agencies and ongoing operating and maintenance services. c. In evaluating the costs of private sector contracts compared with in-house performance of the service, indirect, direct, and contract administration costs of the City will be identified and considered. d. Whenever private sector providers are available and can meet established service levels, they will be seriously considered as viable service delivery alternatives using the evaluation criteria outlined below. e. For programs and activities currently provided by City employees, conversions to contract services will generally be made through attrition, reassignment or absorption by the contractor. 2. Evaluation Criteria - Within the general policy guidelines stated above, the cost effectiveness of contract services in meeting established service levels will be determined on a case-by-case basis using the following criteria: a. Is a sufficient private sector market available to competitively deliver this service and assure a reasonable range of alternative service providers? b. Can the contract be effectively and efficiently administered? c. What are the consequences if the contractor fails to perform, and can the contract reasonably be written to compensate the City for any such damages? d. Can a private sector contractor better respond to expansions, contractions or special requirements of the service? e. Can the work scope be sufficiently defined to ensure that competing proposals can be fairly and fully evaluated, as well as the contractor's performance after bid award? f. Does the use of contract services provide us with an opportunity to redefine service levels? Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern CaIdorma City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES VI. STAFFING POLICY (continued) g. Will the contract limit our ability to deliver emergency or other high priority services? h. Overall, can the City successfully delegate the performance of the service but still retain accountability and responsibility for its delivery? Contracting for Services — Government Service Contracts 1. General Policy Guidelines: a. Contracting with other government entities for the delivery of services such as police and fire provides the City with significant opportunities for cost containment and productivity enhancements. The City utilizes government service contracts to deliver municipal services as a key element in the City's continuing efforts to provide cost-effective programs. b. Police Contract Services — The City contracts with Riverside County Sheriff's Department for police services. Under this contract the City maintains a ratio of one (1) uniformed police officer for every one thousand (1000) residents. The City will ensure that contracted staffing levels are compatible with the City population and needs. Contracting with the County facilitates an efficient, effective and affordable model of policing for the community. The police contract allows the city to partner with the County to leverage resources to reduce costs for supervision, administration, training, clerical support, vehicles and equipment. c. Fire Contract Services - The City contracts with the Riverside County Fire Department for all fire services. Contracting with the County facilitates an efficient, effective and affordable model of fire protection, disaster preparedness, fire prevention, and emergency operation services for the community. The fire contract allows the City to partner with the County to leverage resources to reduce costs for supervision, administration, training, clerical support, vehicles and equipment. J. Contracting for Services — Regional Approach 1. A regional approach to public services leverages economies of scale to improve outcomes and services to the citizens. Therefore, prior to entering into private or government service contracts, the City will require the completion of a systematic assessment to determine whether a regional approach to providing services is necessary. a. Animal Control Services - The City contracts with Animal Friends of the Valleys for animal control services and the County of Riverside (via the Southwest Community Financing Authority) for animal sheltering services. Contracting with multi -agencies for these services demonstrates a regional approach of leveraging resources to provide efficient services (at a reduced cost). Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern CaIdorma City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES VI. STAFFING POLICY (continued) K. Classification Plan Transition 1. On September 8, 2015, the Temecula City Council adopted a Side Letter to the 2013 Memorandum of Understanding between the City of Temecula and the General Employees of the City of Temecula, represented by Teamsters Local 911. The Side Letter outlined the implementation of the 2014 Classification Structure adopted by the City Council on March 25, 2014. a. Effective July 1, 2015, the City will make all good faith attempts to fill all vacancies following the Reclassification Study/Finalized Reclassification Study Recommendations instead of a competitive process until all said recommendations are implemented. b. Employees filling vacancies and all newly created positions shall use the 2014 Classification Structure and Salary Schedule B. c. In the event a department does not have adequate salary savings to offset the cost associated with the implementation of the 2014 Classification Structure and Salary Schedule B for said vacancy or newly created position, the City Manager is authorized to transfer an amount equal to the funding shortfall from the General Fund Non -Departmental Account No. 001.199.999.5354 — Classification Plan Transition to the affected department. J. Comprehensive Annual Leave Time Payout 1. Upon an employee's separation from City service, the employee shall have the option to defer their official separation date to that which corresponds to the exhaustion of the employee's Comprehensive Annual Leave (CAL) balance. 2. The separated employee's vacant position will be evaluated by the Department Director, and upon City Manager approval, the Department Director may fill the vacant position. In the event the department does not have adequate savings to offset the cost to fill the vacancy, the City Manager is authorized to transfer an amount equal to the funding shortfall from the General Fund Non -Departmental Account No. 001.199.999.5353 — Separation CAL Payout to the affected department. Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern California City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES VII. ASSET MANAGEMENT AND REPLACEMENT (AMAR) POLICY A. AMAR Definition Asset Management and Replacement is the practice of strategically managing the life cycle of the City's capital infrastructure to achieve the greatest return on every tax dollar invested. The capital infrastructure's life -cycle includes how the asset is planned, designed, constructed, operated, maintained, replaced, and disposed. Capital infrastructure includes streets, roads, public facilities, parks and trails, and drainage facilities, as follows: 1. Streets and Roads - Assets related to the provision of transportation (e.g. pedestrian, bicycles, commercial vehicles, private vehicles, and public vehicles.) 2. Public Facilities - Building and land assets used for a diverse range of services including community services, recreation, accommodation, and municipal administration. 3. Parks and Trails - Assets which provide opportunities for organized and informal recreation activities (e.g. sports, exercise), provide aesthetic and cultural value to the community, and provide public spaces for social interaction. 4. Drainage Facilities - Assets which provide a measure of flooding protection to the community from storm water runoff and those assets which improve the water quality of storm water runoff going into main drains and waterways. B. AMAR Process As assets age, their performance (service provided) will deteriorate. Therefore, a process must be applied to determine when the ability of an asset to meet service standards deteriorates to an unacceptable level. This means considering all management options and strategies as part of the asset lifecycle, from planning to disposal. The objective of managing the assets in this manner is to look at long-term cost impacts when making asset management decisions. An effective process will be based on the following sequence: AMAR Policy AMAR Plan AMAR Operational Plans The AMAR Policy provides general direction and guidance for the AMAR Plan. The AMAR Plan provides more detailed direction and guidance for all major asset classes (Streets and Roads, Public Facilities, Parks and Trails, and Drainage Facilities). The AMAR Operational Plans cater for the delivery of specific asset management. The AMAR Plan is based on applicable management studies, best practices, and analysis and should be updated every five years. The actual replacement of assets via the AMAR Operational Plans is dependent on staff analysis and recommendation after a review of any intervening variables such as variations in service delivery demands, force majeure, and programming. Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern California City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES VII. ASSET MANAGEMENT AND REPLACEMENT (AMAR) POLICY (continued) C. AMAR Policy The purpose of the Asset Management and Replacement Policy (AMAR Policy) is to demonstrate the City's commitment to the responsible management of the City's capital infrastructure. The AMAR Policy ensures adequate provisions are made for the long-term replacement of the City's capital infrastructure by: 1. Incorporating appropriate asset management best practices to ensure that the City delivers the highest appropriate level of service through its assets to: a. Ensure service delivery needs form the basis of asset management; b. Incorporate a life -cycle approach to asset management. 2. Applying transparent and responsible financial management of City assets that: a. Integrate asset management with budgetary planning; b. Provide for present needs while protecting resources for future generations. 3. Meeting or surpassing legislative requirements for asset management. 4. Ensuring resources and operational capabilities are identified and responsibility for asset management is allocated. D. AMAR Funding Strategy 1. AMAR Fund Policy: a. The funding strategy will be based on the following: • An evaluation of available funds in the General Fund, Special Reserve Funds, and the Internal Service Funds; • A comparison of available funds against the requirements of AMAR Plan (based on applicable management studies, best practices, and analysis); • Establishment of a separate AMAR Fund and Policy (e.g. designation, reservation) that best meets the needs of the City. b. When established, the drafting of the actual AMAR Fund Policy will be dependent on Council guidance and direction, and based on the analysis of the completed management studies. 2. The purpose of the Asset Management Fund is to: a. Accumulate earnings to provide a long-term funding source for replacement/rehabilitation of City infrastructure while preserving the principal balance of the Fund; b. Provide financial reserves to respond to natural disasters and other emergencies; c. Provide a source for internal loans and liquidity; d. Serve as collateral for City debt issues; e. Asset Management Fund assets may not be used for any purpose without approval of the City Council. Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern CaIdorma City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES VII. ASSET MANAGEMENT AND REPLACEMENT (AMAR) POLICY (continued) E. Replacement Funds 1. Fund 310 Vehicles and Equipment Fund has been established as an Internal Service Fund, for the purpose of accumulating the funds necessary to replace the City's fleet and major equipment. Annually, each department owning an eligible vehicle or piece of large equipment contributes an amount equivalent to the estimated cost to replace the item at the end of its useful life, as summarized in the Vehicle/Equipment Replacement Schedule. Eligible assets funded through the Vehicle/Equipment Replacement Schedule include vehicles and large equipment items that have a useful life longer than three years and cost in excess of $10,000. 2. Fund 325 — Technology Replacement Fund has been established as an Internal Service Fund, for the purpose of accumulating the funds necessary to replace the City's technology infrastructure (hardware and software). Annually, each department owning an eligible technology -related asset contributes an amount equivalent to the estimated cost to replace the item at the end of its useful life, as summarized in the Technology Replacement Schedule. Eligible assets funded through the Technology Replacement Schedule include those technology -related assets that have a useful life longer than three years and cost in excess of $3,000. VIII. INVESTMENTS A. Introduction The intent of this Investment Policy is to establish the limits within which the City's Investment Program will be conducted. Investment goals and objectives are defined. Authorized investments and reporting requirements are identified. The monies entrusted to the City Treasurer will be referred to as the "Fund" throughout the remainder of this document. B. Objectives The investment policies and practices of the City of Temecula are based upon State law and prudent money management. The primary goals of these policies include: 1. To protect the principal monies entrusted to this office. Safety of principal is the foremost objective of the City of Temecula. Each investment transaction will seek to ensure that capital losses are avoided, whether from securities default, broker dealer default, or erosion of market value. The City will seek to preserve principal by mitigating the two types of risk (credit risk and market risk). a. Credit Risk - Defined as the risk of loss due to failure of the issuer of a security, will be mitigated by investing only with issuers whose financial strength and reputation can be verified to be the highest as rated by nationally known rating agencies, and by diversifying the investment portfolio so that the failure of any one issuer would not unduly harm the City's cash flow. Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern California City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES VIII. INVESTMENTS (continued) b. Market Risk - The risk of market value fluctuations due to overall changes in the general level of interest rates, will be mitigated by (a) structuring the portfolio so that securities mature earlier than or concurrent with the timing of major cash outflows, thus eliminating the need to sell securities prior to their maturity; (b) prohibiting the use of leverage and margin accounts; and (c) prohibiting the taking of short positions — that is, selling securities which the City does not own. It is explicitly recognized herein, however, that in a diversified portfolio, occasional measured losses are inevitable, and must be considered within the context of the overall investment return. 2. To provide sufficient liquidity to meet normal operating and unexpected expenditures. The portfolio will be structured with sufficient liquidity to allow the City to meet expected cash requirements. This will be accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands. Since all possible cash demands cannot be anticipated, the portfolio will maintain a liquidity buffer and invest primarily in securities with active secondary and resale markets. 3. To ensure compliance with all Federal, State, and Local laws governing the investment of monies under the control of the City Treasurer. The legal basis for the City's investment activities is the City of Temecula Municipal Code, Chapter 3.04, Revenue and Finance, Fiscal Provisions Generally and Government Code Sections 5922, 16429.1, 53600 to 53609, and 53630 to 53686, which include parameters for authorized investments, report of investments and investment authority. 4. To generate a maximum amount of investment income within the parameters of prudent risk management and consistent with the above policies. The City's investment portfolio will be designed to attain a market -average rate of return through economic cycles. The market -average rate of return is defined as the average return on three-month U.S. Treasury bills. Whenever possible, and consistent with risk limitations and prudent investment principles, the Treasurer will seek to augment returns above the market average rate of return. The policy will also address risk management because it is such an integral part of the investment policy. To concentrate only on maximizing return would be dangerous. Therefore, policy issues will be directed to: 1) limiting the Fund's exposure to each issue and issuer of debt, and 2) determining a minimum credit requirement that firms must have in order to hold City money. C. Scope This investment policy applies to all funds under the control of the City Treasurer, including but not limited to the general fund, special revenue funds, debt service funds, capital improvement funds, trust funds and bond proceeds in the custody of the Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern California City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES VIII. INVESTMENTS (continued) Treasurer and any other funds under his/her control. California Government Code Section 53601(1) permits money from bond proceeds, obligations under a lease, installment sales or other agreements to be invested in any security that meets the statutory provisions governing the issuance of the bond or other agreements made by the issuing agency. Furthermore, California Government Code Section 5922(d) provides that notwithstanding any other provision of law, proceeds of bonds and any moneys set aside and pledged to secure payment of the bonds or certain other contracts specified in Section 5922, may be invested in securities or obligations described in the ordinance, resolution, indenture, agreement, or other instrument providing for the issuance of the bonds or the contract. D. Investment Authority The City of Temecula Municipal Code delegates to the City Treasurer the authority to invest and reinvest moneys of the city, to sell or exchange securities, and to deposit them and provide for their safekeeping. The City Treasurer is responsible for daily management of the investment program, including: 1. Establishing procedures for operation consistent with the investment policy; 2. Approving daily investment transactions; 3. Developing projections of the City's cash requirements for operating needs; 4. Reviewing the liquidity position of the investment portfolio; 5. Ensuring that the City's cash position is consistent with operating requirements; 6. Preparing appropriate investment reports; 7. Developing, implementing and monitoring controls over investments; 8. Developing record keeping for investment transactions. The City Treasurer may delegate investment authority to qualified and competent officials and City employees such as the Revenue Manager. All persons authorized to make investment decisions on behalf of the City are trustees of the public funds and therefore fiduciaries subject to the following prudent investor standard as defined in California Government Code Section 53600.3: When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee will act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency. Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law. Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern California City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES VIII. INVESTMENTS (continued) E. Safekeeping of Securities To protect against potential losses by collapse of individual securities dealers, all securities owned by the City, including collateral on repurchase agreements, will be held in safekeeping by a third party bank trust department, acting as agent for the City under the terms of a custody agreement executed by the bank and by the City. All securities will be received and delivered using standard delivery versus payment procedures (i.e., the City's safekeeping agent will only release payment for a security after the security has been properly delivered). This section is intended to comply with Government Code Sections 53601 and 53608. F. Reporting The City Treasurer will render a monthly report to the City Manager and City Council showing the type of investment, issuing institution, selling institution, date of maturity, par and dollar amount of deposit, current market value for all securities, return on the City's investment portfolio expressed as an annual percentage rate, yield to maturity, cash flow information demonstrating that the City can meet its upcoming financial obligations, and such data as may be required by the City Council. The report will also state its relationship to this statement of investment policy, as directed under the Code. The Treasurer will at least annually submit a recommended updated Investment Policy to be reviewed and approved by the City Council. The City's investment reporting policy meets or exceeds the requirements of Section 53646 of the California Government Code. G. Qualified Dealers The City will transact investments only with banks, savings and loans, state -licensed investment security broker-dealers, the State of California Local Agency Investment Fund, or brokerage firms designated as primary government dealers by, and regularly reporting to, the New York Federal Reserve Bank. Investment staff will investigate dealers who wish to do business with the City in order to determine if they are adequately capitalized, market securities appropriate to the City's needs, and are recommended by managers of portfolios similar to the City's. The City's Broker/Dealer Questionnaire will be used in this investigation. The City will, at least annually, send a copy of the current investment policy to all dealers approved to do business with the City. Confirmation of receipt of this policy will be considered as evidence that the dealer understands the City's investment policies, and intends to show the City only appropriate investments. H. Authorized Investments Investments will be made in the context of the "prudent investor" rule, which states: Investments will be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion, and intelligence exercise in the Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern CaIdor, a City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES VIII. INVESTMENTS (continued) management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. The City is further governed by the California Government Code, Sections 5922, 16429.1, and 53600 et seq. Within the context of these limitations, the following investments are authorized, as further limited herein: 1. United States Treasury Bills, Bonds, and Notes, or those for which the full faith and credit of the United States are pledged for payment of principal and interest. There is no limitation as to the percentage of the portfolio that can be invested in this category. Maturity is not to exceed the projected dates of the City's cash needs or five years, whichever is less. 2. Obligations issued by the Federal Farm Credit Bank System (FFCB), the Federal Home Loan Bank Board (FHLB), the Federal Home Loan Mortgage Corporation (FHLMC), the Federal National Mortgage Association (FNMA), and other United States agency obligations with maturities of five years or less. Although there is no percentage limitation on the dollar amount that can be invested in these issues, the "prudent investor" rule will apply for a single agency name. Maturity is not to exceed the projected dates of the City's cash needs or five years, whichever is less. 3. Bills of exchange or time drafts drawn on and accepted by a commercial bank, otherwise known as banker's acceptances. Banker's acceptances purchased may not exceed 180 days to maturity or 40% of the market value of the portfolio. No more than 10% of the market value of the portfolio may be invested in banker's acceptances issued by any one bank. 4. Commercial paper ranking of the highest letter and number rating by a nationally recognized statistical rating organization (NRSRO), and issued by a domestic corporation having assets in excess of $500,000,000 and having an "A-1" or better rating on its long-term debentures as provided by a NRSRO. Purchases of eligible commercial paper may not exceed 15% of the market value of the portfolio. No more than 10% of the market value of the portfolio may be invested in commercial paper issued by any one corporation. The City may invest in no more than 10% of a single corporation. The City may invest in no more than 10% of a single corporation's commercial paper. Maturity is not to exceed 180 days. 5. Negotiable certificates of deposit issued by nationally or state -chartered banks or state or federal savings and loan associations. Negotiable certificates of deposit (NCDs) differ from other certificates of deposit by their deposit liquidity. They are issued against funds deposited for specified periods of time and earn specified or Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern CaIdorma City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES VIII. INVESTMENTS (continued) variable rates of interest. NCDs are traded actively in secondary markets. When feasible, an independent trading service will be used as part of the evaluation process. Issuers must be rated "B" or better by Thomson Bank Watch or equivalent rating service, or rated A-1 for deposits by Standard & Poors, or P-1 for deposits by Moodys or comparably rated by a national rating agency. Transactions in NCDs will not collectively exceed 30% of the total portfolio in effect immediately after any such investment is made. 6. Repurchase Agreements. The City may invest in repurchase agreements with banks and dealers with which the City has entered into a master repurchase agreement which specifies terms and conditions of repurchase agreements. Transactions will be limited to the primary dealers and the top banking institutions according to the rating agency based on liquidity, profitability, and financial strength. The maturity of repurchase agreements will not exceed thirty days. The market value of securities used as collateral for repurchase agreements will be monitored daily by the investment staff and will not be allowed to fall below 102% of the value of the repurchase agreement plus the value of collateral in excess of the value of the repurchase agreement. In order to conform with provisions of the Federal Bankruptcy Code which provide for the liquidation of securities held as collateral for repurchase agreements, the only securities acceptable as collateral will be certificates of deposit, eligible bankers' acceptances, or securities that are direct obligations of, or that are fully guaranteed as to principal and interest by, the United States or any agency of the United States. No more than 50% of the portfolio may be invested in repurchase agreements, and a "perfected security interest" will always be maintained in the securities subject to a repurchase agreement. 7. Local Agency Investment Fund. The City may invest in the Local Agency Investment Fund (LAIF) established by the State Treasurer for the benefit of local agencies up to the maximum permitted by State law. 8. Time Deposits. As to the deposits of non -surplus funds, the City may invest in non-negotiable time deposits collateralized in accordance with the California Government Code (including, but not limited to, entering into a contract with the depository institution pursuant to California Government Code Section 53649) in those banks and savings and loan associations that meet the requirements for investment in negotiable certificates of deposit. Since time deposits are not liquid, no more than 15% of the portfolio may be invested in this category. The depository institution should have been in existence for at least five years. The City may waive the first $100,000 of collateral security for such deposits if the institution is insured pursuant to federal law. In order to secure the uninsured portions of such deposits, an institution will maintain at least 10% in excess of the total amount deposited. Real estate mortgages may not be accepted as collateral. The maximum term for deposits will Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern CaIdorma City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES VIII. INVESTMENTS (continued) be one year. In general, the depository institution must have a minimum 6% net worth to assets ratio or the minimum ratio established by the Comptroller of the Currency. The depository institution's operation must have been profitable during their last reporting period. 9. Money Market Funds. The City may invest in money market funds that invest solely in U.S. Treasuries, obligations of the U.S. Treasury, and repurchase agreements relating to such treasury obligations. To be eligible, the money market fund must have attained the highest ranking available as evaluated by a nationally recognized rating service and retained an investment advisor with not less than five years' experience and that is registered with the SEC, and which advisor has assets under management in excess of $500 million. Except as otherwise noted, this list of authorized investments is intended to apply to the investment of all operating and surplus funds. The investment of bond proceeds will be governed by the permitted investments as specified in the official statement for each bond issue. Ineligible Investments Investments not described herein, including, but not limited to, reverse repurchase agreements, mutual funds (other than money market funds), zero coupon bonds, inverse floaters, mortgage -derived securities, common stocks and corporate notes and bonds are prohibited from use in the City's investment portfolio. J. Swapping of Securities A swap is the movement from one security to another and may be done for a variety of reasons, such as to increase yield, lengthen or shorten maturities, to take a profit, or to increase investment quality. The purchase transaction and the sale transaction must each be recorded separately and any losses or gains on the sale must be recorded. K. Portfolio Adjustments Should an investment percentage -of -portfolio limitation be exceeded due to an incident such as fluctuation in portfolio size, the affected securities may be held to maturity to avoid losses. When no loss is indicated, the Treasurer will consider reconstructing the portfolio basing his or her decision, in part, on the expected length of time the portfolio will be unbalanced. L. Policy Review This investment policy will be reviewed at least annually to ensure its consistency with the overall objectives of preservation of principal, liquidity, and return, and its relevance to current law and financial and economic trends. The City Council will be responsible for maintaining guidance over this investment policy to ensure that the City can adapt readily to changing market conditions, and will approve any modification to the investment policy prior to implementation. Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern California City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES VIII. INVESTMENTS (continued) M. Ethics and Conflict of Interest Officers and employees involved in the investment process will refrain from personal business activity that conflicts with the proper execution of the investment program or impairs their ability to make impartial investment decisions. In addition, no funds will be invested in negotiable certificates of deposit issued by, or non-negotiable time deposits under contract with a State or Federal credit union if a member of the City Council or any person with investment decision making authority in the administrative office, manager's office, budget office, auditor -controller's office, or treasurer's office of the City also serves on the board of directors, or any committee appointed by the board of directors, or the credit committee or the supervisory committee of the State or Federal credit union issuing the negotiable certificates of deposit or in which the non-negotiable time deposit is proposed to be deposited. Additionally, officers and staff involved in the investment of public funds are required to annually file a Fair Political Practices Commission Statement of Economic Interest form. IX. CAPITAL FINANCING AND DEBT MANAGEMENT A. Capital Financing 1. The city will consider the use of debt financing only for one-time capital improvement projects and only under the following circumstances: a. When the project's useful life will exceed the term of the financing; b. When project revenues or specific resources will be sufficient to service the long-term debt. 2. The city will integrate debt issuances with the objectives of the capital improvement program and will incorporate such integration in the formulation of the city's financial strategic plan. 3. Debt financing will not be considered appropriate for any recurring purpose such as current operating and maintenance expenditures. The issuance of short-term instruments such as revenue, tax or bond anticipation notes is excluded from this limitation. (see investment policy) 4. Capital improvements will be financed primarily through user fees, service charges, assessments, special taxes or developer agreements when benefits can be specifically attributed to users of the facility. Accordingly, development impact fees should be created and implemented at levels sufficient to ensure that new development pays its fair share of the cost of constructing necessary community facilities. 5. Transportation related impact fees are a major funding source in financing transportation system improvements. However, revenues from these fees are subject to significant fluctuation based on the rate of new development. Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern California City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES IX. CAPITAL FINANCING AND DEBT MANAGEMENT (continued) Accordingly, the following guidelines will be followed in designing and building projects funded with transportation impact fees: a. The availability of transportation impact fees in funding a specific project will be analyzed on a case-by-case basis as plans and specification or contract awards are submitted for City Manager or Council approval. b. If adequate funds are not available at that time, the Council will make one of two determinations: • Defer the project until funds are available; • Based on the high-priority of the project, advance funds from the general fund, which will be reimbursed as soon as funds become available. Repayment of general fund advances will be the first use of transportation impact fee funds when they become available. 6. The City will use the following criteria to evaluate pay-as-you-go versus long-term financing in funding capital improvements: a. Factors favoring Pay -As -You -Go Financing: • Current revenues and adequate fund balances are available or project phasing can be accomplished; • Existing debt levels adversely affect the City's credit rating; • Market conditions are unstable or present difficulties in marketing. b. Factors favoring Long Term Financing: • Revenues available for debt service are deemed sufficient and reliable so that long-term financings can be marketed with investment grade credit ratings; • The project securing the financing is of the type, which will support an investment grade credit rating; • Market conditions present favorable interest rates and demand for City financings; • A project is mandated by state or federal requirements, and resources are insufficient or unavailable; • The project is immediately required to meet or relieve capacity needs and current resources are insufficient or unavailable. Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern California City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES IX. CAPITAL FINANCING AND DEBT MANAGEMENT (continued) B. Debt Management 1. The City will not obligate the General Fund to secure long-term financings except when marketability can be significantly enhanced. 2. An internal feasibility analysis will be prepared for each long-term financing which analyzes the impact on current and future budgets for debt service and operations. This analysis will also address the reliability of revenues to support debt service. 3. The City will generally conduct financings on a competitive basis. However, negotiated financings may be used due to market volatility or the use of an unusual or complex financing or security structure. 4. The City will seek an investment grade rating (Baa/BBB or greater) on any direct debt and will seek credit enhancement such as letters of credit or insurance when necessary for marketing purposes, availability and cost-effectiveness. 5. The City will monitor all forms of debt annually coincident with the City's Financial Strategic Plan preparation and review process and report concerns and remedies, if needed, to the Council. 6. The City will diligently monitor its compliance with bond covenants, including but not limited to any federal tax compliance requirements with respect to any tax-exempt debt obligations, and ensure its adherence to applicable regulations. 7. The City will maintain good, ongoing communications with bond rating agencies about its financial condition. The City will follow a policy of full disclosure on every financial report and bond prospectus (Official Statement). 8. The City will periodically review the requirements of, and will remain in compliance with, any continuing disclosure undertakings, particularly under Rule 15c2-12 promulgated by the Securities and Exchange Commission under the Securities Exchange Act of 1934 with respect to debt issues. 9. The City will diligently monitor the use of proceeds from its debt issues, to ensure that the proceeds will be directed to the intended use. The City will maintain records of the intended use of the proceeds when the debt was originally issued (by keeping related documents, such as the Official Statements, tax certificates, as applicable) and the use of the proceeds at the time they are expended. Such records shall be retained as long as the debt issue (and any subsequent debt issue which refunded the debt) remains outstanding and for three years following the final maturity or redemption. The City shall consultant legal counsel regarding the use of proceeds that is a change from the original intended purpose. 10. So long as required by California Government Code Section 8855(k), the City shall file annual report(s) to the California Debt and Investment Advisory Commission ("CDIAC") in accordance with CDIAC's requirements on a timely basis. The City shall retain a copy of each such annual report. Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern California City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES IX. CAPITAL FINANCING AND DEBT MANAGEMENT (continued) 11. In connection with each debt issue, the City will file or cause Bond Counsel or another applicable member of the financing team to file on behalf of the City, a report of proposed issuance and a report of final sale, as required by California Government Code Section 8855(i) and (j). C. Debt Capacity 1. General Purpose Debt Capacity. The City will carefully monitor its levels of general-purpose debt. Because our general purpose debt capacity is limited, it is important that we only use general purpose debt financing for high-priority projects where we cannot reasonably use other financing methods for two key reasons: a. Funds borrowed for a project today are not available to fund other projects tomorrow; b. Funds committed for debt repayment today are not available to fund operations in the future. In evaluating debt capacity, general-purpose annual debt service payments should generally not exceed 10% of General Fund revenues; and in no case should they exceed 15%. Further, direct debt will not exceed 2% of assessed valuation; and no more than 60% of capital improvement outlays will be funded from long-term financings. D. Independent Disclosure Counsel For any public offering debt issue, the City will retain independent disclosure counsel to assist with the preparation of the official statement or any other similar offering document and the continuing disclosure agreement. The roles of bond counsel and disclosure counsel may be served by the same firm, based on the City's determination on a case-by-case basis. E. Land -Based Financings 1. Public Purpose. There will be a clearly articulated public purpose in forming an assessment or special tax district in financing public infrastructure improvements. This should include a finding by the Council as to why this form of financing is preferred over other funding options such as impact fees, reimbursement agreements or direct developer responsibility for the improvements. 2. Eligible Improvements. Except as otherwise determined by the Council when proceedings for district formation are commenced, preference in financing public improvements through a special tax district will be given for those public improvements that help achieve clearly identified community facility and infrastructure goals in accordance with adopted facility and infrastructure plans Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern CaIdorma City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES IX. CAPITAL FINANCING AND DEBT MANAGEMENT (continued) as set forth in key policy documents such as the General Plan, Specific Plan, Facility or Infrastructure Master Plans, or Capital Improvement Plan. Such improvements include study, design, construction and/or acquisition of: a. Public safety facilities; b. Major transportation system improvements, such as freeway interchanges; bridges; intersection improvements; construction of new or widened arterial or collector streets (including related landscaping and lighting); sidewalks and other pedestrian paths; transit facilities; and bike paths; c. Storm drainage, creek protection and flood protection improvements; d. Parks, trails, community centers and other recreational facilities; e. Open space; f. Cultural and social service facilities; g. Other governmental facilities and improvements such as offices, information technology systems and telecommunication systems. 3. Active Role. Even though land-based financings may be a limited obligation of the City, we will play an active role in managing the district. This means that the City will select and retain the financing team, including the financial advisor, bond counsel, trustee, appraiser, disclosure counsel, assessment engineer, special tax consultant and underwriter, as appropriate. Any costs incurred by the City in retaining these services will generally be the responsibility of the property owners or developer, and will be advanced via a deposit when an application is filed; or will be paid on a contingency fee basis from the proceeds from the bonds. 4. Credit Quality. When a developer requests a district, the City will carefully evaluate the applicant's financial plan and ability to carry the project, including the payment of assessments and special taxes during build -out. This may include detailed background, credit and lender checks, and the preparation of independent appraisal reports and market absorption studies. For districts where one property owner accounts for more than 25% of the annual debt service obligation, a letter of credit further securing the financing may be required. 5. Reserve Fund. A reserve fund should be established in the lesser amount of: the maximum annual debt services; 125% of the annual average debt service; or 10% of the bond proceeds. Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern California City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES IX. CAPITAL FINANCING AND DEBT MANAGEMENT (continued) 6. Value -to -Debt Ratios. The minimum value -to -debt ratio should generally be 4:1. This means the value of the property in the district, with the public improvements, should be at least four times the amount of the assessment or special tax debt. In special circumstances, after conferring and receiving the concurrence of the City's financial advisor and bond counsel that a lower value -to -debt ratio is financially prudent under the circumstances; the City may consider allowing a value -to -debt ratio of 3:1. The Council should make special findings in this case. 7. Appraisal Methodology. Determination of value of property in the district will be based upon the full case value as shown on the ad valorem assessment roll or upon an appraisal by an independent Member Appraisal Institute (MAI). The definitions, standards and assumptions to be used for appraisals will be determined by the City on a case-by-case basis, with input from City consultants and district applicants, and by reference to relevant materials and information promulgated by the State of California, including the Appraisal Standards for Land Secured Financings prepared by the California Debt and Investment Advisory Commission. 8. Capitalized Interest During Construction. Decisions to capitalize interest will be made on a case-by-case basis, with the intent that if allowed, it should improve the credit quality of the bonds and reduce borrowing costs, benefiting both current and future property owners. 9. Maximum Burden. Annual assessments (or special taxes in the case of Mello -Roos or similar districts) should generally not exceed 1% of the sales price of the property; and total property taxes, special assessments and special taxes payments collected on the tax roll should generally not exceed 2%. 10. Benefit Apportionment. Assessments and special taxes will be apportioned according to a formula that is clear, understandable, equitable and reasonably related to the benefit received by, or burden attributed to, each parcel with respect to its financed improvement. Any annual escalation factor should generally not exceed 2%. 11. Special Tax District Administration. In the case of Mello -Roos or similar special tax districts, the total maximum annual tax should not exceed 110% of annual debt service. The rate and method of apportionment should include a back-up tax in the event of significant changes from the initial development plan, and should include procedures for prepayments. 12. Foreclosure Covenants. In managing administrative costs, the City will establish minimum delinquency amounts per owner, and for the district as a whole, on a case-by-case basis before initiating foreclosure proceedings. Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern California City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES IX. CAPITAL FINANCING AND DEBT MANAGEMENT (continued) 13. Disclosure to Bondholders. In general, each property owner who accounts for more than 10% of the annual debt service or bonded indebtedness must provide ongoing disclosure information annually as described under SEC Rule 15(c)-12. 14. Disclosure to Prospective Purchasers. Full disclosure about outstanding balances and annual payments should be made by the seller to prospective buyers at the time that the buyer bids on the property. It should not be deferred to after the buyer has made the decision to purchase. When appropriate, applicants or property owners may be required to provide the city with a disclosure plan. F. Conduit Financings 1. The City will consider requests for conduit financing on a case-by-case basis using the following criteria: a. The City's bond counsel will review the terms of the financing, and render an opinion that there will be no liability to the City in issuing the bonds on behalf of the applicant; b. There is a clearly articulated public purpose in providing the conduit financing; c. The applicant is capable of achieving this public purpose. 2. This means that the review of requests for conduit financing will generally be a two-step process: a. First asking the Council if they are interested in considering the request, and establishing the ground rules for evaluating it; b. And then returning with the results of this evaluation, and recommending approval of appropriate financing documents if warranted. This two-step approach ensures that the issues are clear for both the City and applicant, and that key policy questions are answered. 3. The work scope necessary to address these issues will vary from request to request, and will have to be determined on a case-by-case basis. Additionally, the City should generally be fully reimbursed for our costs in evaluating the request; however, this should also be determined on a case-by-case basis. Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern CaIdorma City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES IX. CAPITAL FINANCING AND DEBT MANAGEMENT (continued) G. Refinancings 1. General Guidelines. Periodic reviews of all outstanding debt will be undertaken to determine refinancing opportunities. Refinancings will be considered (within federal tax law constraints) under the following conditions: a. There is a net economic benefit; b. It is needed to modernize covenants that are adversely affecting the City's financial position or operations; c. The City wants to reduce the principal outstanding in order to achieve future debt service savings, and it has available working capital to do so from other sources. 2. Standards for Economic Savings. In general, refinancing for economic savings will be undertaken whenever net present value savings of at least five percent (5%) of the refunded debt can be achieved. a. Refinancings that produce net present value savings of less than five percent will be considered on a case-by-case basis, provided that the present value savings are at least three percent (3%) of the refunded debt. b. Refinancings with savings of less than three percent (3%), or with negative savings, will not be considered unless there is a compelling public policy objective. H. Types of Debt That May be Issued 1. To implement the financing (or refinancing) objectives, the City will consider the issuance of generally accepted types of debt, including: a. Revenue Bonds — limited -liability obligations tied to a specific enterprise or special fund revenue stream where the projects financed clearly benefit or relate to the enterprise or are otherwise permissible uses of the special revenue; b. Special Assessment/Special Tax Bonds — limited liability obligations secured by special assessments or special taxes as described above under "Land -Based Financings"; c. General Fund Supported Lease Revenue Bonds or Certificates of Participation — generally involves a lease arrangement between the City and a joint powers authority (or another entity), whereby bonds are issued by the authority for the financing of the project, and the City agrees to make lease payments in sufficient amounts to secure debt service payments on the bonds. Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern CaIdorma City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES IX. CAPITAL FINANCING AND DEBT MANAGEMENT (continued) d. General Obligation Bonds — bonds secured by a dedicated property tax override (i.e., a property tax in excess of the 1% basic ad valorem property tax rate) that will be issued only after voter approval pursuant to the State Constitution and other applicable laws. e. Tax Increment Bonds — bonds secured by a portion of ad valorem property tax that are allocated to a successor agency (to a former redevelopment agency) or another entity formed pursuant by law (such as an enhanced infrastructure financing district or a community revitalization infrastructure district). The successor agency will consider issuance of bonds for refunding purposes. The City has not yet formed any enhanced infrastructure financing district, community revitalization infrastructure district or any similar entity, and will undertake applicable legal and feasibility analysis at the time of consideration of the formation of any such entity. f. Conduit Financing Bonds — bonds as described above under "Conduit Financings," for which debt service will be secured by the applicant's payments and the role of the City (or the City affiliated entity) will be limited to be the conduit issuer, without financial liability. 2. The above list is not exhaustive. The City may from time to time consider other types of debt to accommodate its financing and refinancing objectives. Policy Goals Related to Planning Goals and Objectives 1. It is a policy goal of the City to protect taxpayers and constituents by utilizing conservative financing methods and techniques so as to obtain the highest practical credit ratings (if applicable) and the lowest practical borrowing costs. 2. The City is committed to financial planning, maintaining appropriate reserves levels and employing prudent practices in governance, management and budget administration, including debt issuance and management. 3. The City will comply with applicable state and federal law as it pertains to the maximum term of debt and the procedures for levying and imposing any related taxes, assessments, rates and charges. Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern CaIdorma City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES X. INTERFUND TRANSFERS AND LOANS POLICY A. Establishment of Various Funds The City has established various funds to account for revenues whose use should be restricted to certain activities. Accordingly, each fund exists as a separate financing entity from other funds, with its own revenue sources, expenditures and fund equity. B. Transfer between Funds Any transfers between funds for operating purposes are set forth in the budget. These operating transfers, under which financial resources are transferred from one fund to another, are distinctly different from interfund borrowings, which are usually made for temporary cash flow reasons, and are not intended to result in a transfer of financial resources. In summary, interfund transfers result in a change in fund equity; interfund borrowings do not, as the intent is to repay the loan in the near term. C. Interfund Loans Interfund loans may be appropriate whenever the loan is expected to be repaid within the immediate future. The most common use of interfund loans is for grant programs, where costs are incurred before drawdowns are initiated and received. Receipt of funds is typically received shortly after the request for funds has been made. XI. APPROPRIATIONS LIMITATION A. Adopting a Resolution The Council will annually adopt a resolution establishing the City's appropriations limit calculated in accordance with Article XIII -B of the Constitution of the State of California, Section 7900 of the State of California Government Code, and any other voter approved amendments or state legislation that affect the City's appropriations limit. B. Supporting Documentation Available for Review The supporting documentation used in calculating the City's appropriations limit and projected appropriations subject to the limit will be available for public and Council review at least fifteen days before Council consideration of a resolution to adopt an appropriations limit. The Council will generally consider this resolution in connection with final approval of the budget. C. Calculating Appropriations The City will strive to develop revenue sources, both new and existing, which are considered non -tax proceeds, in calculating its appropriations subject to limitation. D. Review of User Fees and Charges The City will annually review user fees and charges and report to the Council the amount of program subsidy, if any that is being provided by the General Fund. An annual inflator is automatically calculated each year based on changes in the Consumer Price Index. Fiscal Year 2016-17 Annual Operating Budget he Heart of Southern California City of Temecula Fiscal Year 2016-17 Mid -Year Budget BUDGET AND FISCAL POLICIES XI. APPROPRIATIONS LIMITATION (continued) E. Support of Legislation or Initiatives The City will actively support legislation or initiatives sponsored or approved by League of California Cities which would modify Article XIII -B of the Constitution in a manner which would allow the City to retain projected tax revenues resulting from growth in the local economy for use as determined by the Council. F. Voter Approval to Amend Appropriation Limit The City will seek voter approval to amend its appropriation limit at such time that tax proceeds are in excess of allowable limits. Fiscal Year 2016-17 Annual Operating Budget I he Heart of Southern California Wine Country City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments EXHIBIT E FY2016-17 Temecula Community Services District Mid -Year Budget Adjustments Fiscal Year 2016-17 Mid -Year Budget Adjustments 3] TEMECULA COMMUNITY SERVICES DISTRICT - ALL FUNDS COMBINED Description City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments 2016-17 Year to Date Proposed 2016-17 2015-16 Current Actuals Increase/ Revised Increase/ Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) Revenues by Fund Prior Year Contractual Obligations - 0.0% Fund 190 Citywide Operations 9,094,501 9,261,101 4,757,057 (598,551) 8,662,550 -6.5% Fund 192 Service Level B 1,033,414 1,022,780 609,291 (50,000) 972,780 -4.9% Funds 501-530 Service Level C 1,610,682 1,590,980 827,272 1,590,980 0.0% Fund 194 Service Level D 7,310,677 7,609,709 4,030,499 12,555 7,622,264 0.2% Fund 195 Service Level R 5,490 5,632 3,335 5,632 0.0% Fund 196 Service Level L 256,177 242,904 117,309 242,904 0.0% Fund 197 Library 776,477 764,467 385,852 (100,000) 664,467 -13.1% Fund 198 Public Art 63,007 19,858 24,035 14,582 34,440 73.4% Fund 375 Intern Fellowship 19,654 - 33 - 0.0% Total Revenues and Other Sources 20,170,079 20,517,431 10,754,683 (721,414) 19,796,017 -3.5% Expenditures by Fund Fund 190 Citywide Operations 8,429,643 9,485,542 4,167,675 111,411 9,596,953 1.2% Fund 192 Service Level B 965,251 1,025,362 377,750 (45,000) 980,362 -4.4% Funds 501-530 Service Level C 1,499,386 1,543,824 643,306 1,543,824 0.0% Fund 194 Service Level D 7,031,669 7,736,876 110,003 7,736,876 0.0% Fund 195 Service Level R 2,754 9,843 152 9,843 0.0% Fund 196 Service Level L 233,530 245,445 75,181 245,445 0.0% Fund 197 Library 776,325 822,916 365,519 822,916 0.0% Fund 198 Public Art 34,800 - - 37,500 37,500 0.0% Fund 375 Intern Fellowship 11,023 662 662 8,631 9,293 1303.8% Total Expenditures and Other Financing Uses 18,984,380 20,870,470 5,740,248 112,542 20,983,012 0.5% Excess of Revenues Over (Under) Expenditures 1,185,699 (353,039) 5,014,435 (833,956) (1,186,995) 236.2% Fund Balance, Beginning of Year 2,318,515 3,504,214 3,504,214 Fund Balance, End of Year 3,504,214 0.0% 3,504,214 3,151,175 8,518,649 (833,956) 2,317,219 -26.5% Fund Description The Temecula Community Services District is a separate governmental entity created to provide Parks and Recreation services as well as the maintenance of parks and facilities, residential street lights, slopes, refuse and recycling, maintenance of rural roads, lake park maintenance, library services and intern fellowship opportunities. 3] art of South:..... Fund: 190 CITYWIDE OPERATIONS Description City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments 2016-17 Year to Date Proposed 2016-17 2015-16 Current Actuals Increase/ Revised Increase/ Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) Revenues by Department Prior Year Contractual Obligations - 0.0% General Operations 5,012,873 5,371,563 2,695,805 (575,000) 4,796,563 -10.7% Senior Center 83,754 71,565 37,117 (1,080) 70,485 -1.5% Community Recreation Center 385,203 366,722 133,530 (21,228) 345,494 -5.8% Recreation 231,016 216,190 116,235 216,190 0.0% Temecula Community Center 92,233 108,840 53,802 108,840 0.0% Temecula History Museum 83,332 93,990 50,168 (4,268) 89,722 -4.5% Aquatics 404,047 398,100 198,893 (7,000) 391,100 -1.8% Sports 481,368 417,699 168,525 1,220 418,919 0.3% Temecula Children's Museum 207,954 206,593 108,596 206,593 0.0% Community Theater 725,442 633,374 410,031 16,500 649,874 2.6% Cultural Arts 89,358 79,662 37,660 (5,700) 73,962 -7.2% Harveston Center 101,155 - - - 0.0% Civic Center Conference Center 58,085 63,665 39,310 63,665 0.0% Human Services 46,510 57,740 32,631 (995) 56,745 -1.7% YMCA Facility 53 23,161 12,187 23,161 0.0% Jefferson Recreation Center 128 5,744 3,022 5,744 0.0% Contract Classes 1,091,874 1,100,824 636,095 1,100,824 0.0% Park Rangers 118 45,669 23,450 (1,000) 44,669 -2.2% Total Revenues and Other Sources 9,094,501 9,261,101 4,757,057 (598,551) 8,662,550 -6.5% Expenditures by Department General Operations 2,271,081 2,480,053 1,095,639 11,962 2,492,015 0.5% Senior Center 280,832 312,273 135,403 25,303 337,576 8.1% Community Recreation Center 752,285 870,194 443,280 5,908 876,102 0.7% Recreation 660,154 691,294 331,221 (11,000) 680,294 -1.6% Temecula Community Center 188,605 254,558 102,412 5,806 260,364 2.3% Temecula History Museum 294,994 356,351 147,293 33,905 390,256 9.5% Aquatics 764,589 796,356 317,714 (186) 796,170 0.0% Sports 316,414 329,419 142,431 2,000 331,419 0.6% Temecula Children's Museum 260,825 298,555 119,873 7,687 306,242 2.6% Community Theater 1,121,674 1,207,822 592,721 35,122 1,242,944 2.9% Cultural Arts 285,045 337,658 157,840 6,295 343,953 1.9% Harveston Center 178,328 - (1,229) - 0.0% Civic Center Conference Center 63,397 140,704 18,539 (10,791) 129,913 -7.7% Human Services 206,180 263,573 71,557 (32,547) 231,026 -12.3% YMCA Facility 8,966 118,364 29,214 (11,359) 107,005 -9.6% Jefferson Recreation Center 49,705 29,382 13,126 2,000 31,382 6.8% Contract Classes 720,670 769,027 344,656 769,027 0.0% Park Rangers 5,899 229,959 105,983 (58,511) 171,448 -25.4% Responsible Compassion - - 99,817 99,817 0.0% Total Expenditures and Other Financing Uses 8,429,643 9,485,542 4,167,675 111,411 9,596,953 1.2% Excess of Revenues Over (Under) Expenditures Fund Balance, Beginning of Year Fund Balance, End of Year 664,858 (224,441) 589,382 (709,962) (934,403) 316.3% 371,407 1,036,265 1,036,265 1,036,265 0.0% 1,036,265 811,824 1,625,647 (709,962) 101,862 -87.5% Fund Description fP,p�%it, City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments Citywide Operations reflects the collection of the Special Tax (Measure C) charged to households for recreation programs as well as fees for classes and activities. Accounts for facility operations, maintenance, and community recreation programs. Measure C was approved by residents in 1997 at a rate of $74.44 per parcel for the purpose of maintaining the City's parks, recreation facilities, arerial street lighting and traffic signals. The Special Tax revenue is allocated equally between TCSD and the General Fund to fund both recreation programs and parks maintenance. Fund: 192 SERVICE LEVEL B - STREET LIGHTING Description City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments 2016-17 Year to Date Proposed 2016-17 2015-16 Current Actuals Increase/ Revised Increase/ Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) Revenues by Source Licenses, Permits and Service Charges Assessments 641,923 641,384 337,178 641,384 0.0% Funding From General Fund 390,888 381,396 271,989 (50,000) 331,396 -13.1% Use of Money and Property Investment Interest 604 124 0.0% Total Revenues and Other Sources 1,033,414 Expenditures by Category Personnel Operations and Maintenance Total Expenditures and Other Financing Uses Excess of Revenues Over (Under) Expenditures 1,022,780 609,291 (50,000) 972,780 -4.9% 11,651 11,592 5,727 953,600 1,013,770 372,023 (45,000) 11,592 0.0% 968,770 -4.4% 965,251 1,025,362 377,750 (45,000) 980,362 -4.4% 68,163 (2,582) Fund Balance, Beginning of Year 22,494 Fund Balance, End of Year 231,541 (5,000) 90,658 90,658 (7,582) 193.6% 90,658 0.0% 90,658 88,076 322,198 (5,000) 83,076 -5.7% Fund Description Service Level B reflects the collection of benefit assessments charged to property owners. Service Level B includes only those parcels within residential subdivisions that receive residential street lighting services. This service level includes operational, administrative, maintenance and utility costs of residential street lights. fP,p�%it, City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments Funds: 501-530 SERVICE LEVEL C - LANDSCAPE / SLOPE MAINTENANCE 2016-17 Year to Date Proposed 2016-17 2015-16 Current Actuals Increase/ Revised Increase/ Description Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) Revenues by Source Licenses, Permits and Service Charges Assessments 1,598,100 1,585,107 823,411 1,585,107 0.0% Reimbursements 4,237 Use of Money and Property Investment Interest 8,346 5,873 3,861 5,873 0.0% Total Revenues and Other Sources 1,610,682 1,590,980 827,272 1,590,980 0.0% Expenditures by Category Personnel 119,867 117,762 58,640 117,762 0.0% Operations and Maintenance 1,379,519 1,426,062 584,667 1,426,062 0.0% Total Expenditures and Other Financing Uses 1,499,386 1,543,824 643,306 1,543,824 0.0% Excess of Revenues Over (Under) Expenditures 111,297 47,156 183,966 Fund Balance, Beginning of Year 1,149,664 1,260,961 1,260,961 47,156 0.0% 1,260,961 0.0% Fund Balance, End of Year 1,260,961 1,308,117 1,444,926 1,308,117 0.0% Fund Description Service Level C Fund reflects the collection of benefit assessments charged to property owners for the purpose of providing perimeter landscaping and slope maintenance throughout the City. Service Level C assesses only those parcels within residential subdivisions receiving TCSD perimeter landscaping and slope maintenance and are separated into 32 zones. The rate levels for Zones 6 and 29, are subject to a Consumer Price Index -Urban Consumers (CPI -U) annual inflator while all other rate levels will not increase. Zones 30-32 will not be assessed, as the property owners have elected to have the landscaping maintained by the respective Homeowner's Associations (HOAs). City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments e ea., of Souo',ec:, Gai=f<;.ma Fund: 194 SERVICE LEVEL D - REFUSE AND RECYCLING Description 2016-17 Year to Date Proposed 2016-17 2015-16 Current Actuals Increase/ Revised Increase/ Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) Revenues by Source Licenses, Permits and Service Charges Assessments 7,257,121 7,576,018 3,988,893 7,576,018 0.0% Recycling Program 18,996 5,000 12,555 12,555 17,555 0.0% Use of Money and Property Investment Interest 6,416 1,000 1,320 1,000 0.0% Intergovernmental Revenues Grants 28,144 27,691 27,731 27,691 0.0% Total Revenues and Other Sources 7,310,677 7,609,709 4,030,499 12,555 7,622,264 0.2% Expenditures by Category Personnel Operations and Maintenance 97,742 103,212 52,500 6,933,927 7,633,664 57,503 103,212 0.0% 7,633,664 0.0% Total Expenditures and Other Financing Uses 7,031,669 7,736,876 110,003 7,736,876 0.0% Excess of Revenues Over (Under) Expenditures 279,008 Fund Balance, Beginning of Year 189,203 Fund Balance, End of Year (127,167) 3,920,496 12,555 468,211 468,211 (114,612) -9.9% 468,211 0.0% 468,211 341,044 4,388,707 12,555 353,599 3.7% Fund Description Service Level D Fund is used to collect benefit assessments charged to property owners for the purpose of providing refuse collection, recycling, and street sweeping throughout the City. In addition, Service Level D has received grants to increase recycling efforts Citywide. R City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments Fund: 195 SERVICE LEVEL R - STREET / ROAD MAINTENANCE 2016-17 Year to Date Proposed 2016-17 2015-16 Current Actuals Increase/ Revised Increase/ Description Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) Revenues by Source Licenses, Permits and Service Charges Assessments 5,331 5,532 3,256 5,532 0.0% Use of Money and Property Investment Interest 159 100 79 100 0.0% Total Revenues and Other Sources 5,490 5,632 3,335 5,632 0.0% Expenditures by Category Operations and Maintenance 2,754 9,843 152 9,843 0.0% Total Expenditures and Other Financing Uses 2,754 9,843 152 9,843 0.0% Excess of Revenues Over (Under) Expenditures 2,736 Fund Balance, Beginning of Year 19,692 (4,211) 3,183 22,428 22,428 (4,211) 0.0% 22,428 0.0% Fund Balance, End of Year 22,428 18,217 25,612 18,217 0.0% Fund Description Service Level R Fund reflects the operational, administrative, construction and maintenance costs for certain unpaved roads that become inaccessible after inclement weather. Zone R-1 provides service in the Nicolas/Liefer Road area. The maximum rate that can be charged for Zone R-1 for an improved parcel is $115.26 and for an unimproved parcel is $57.62. City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments Fund: 196 SERVICE LEVEL L- HARVESTON LAKE PARK MAINTENANCE 2016-17 Year to Date Proposed 2016-17 2015-16 Current Actuals Increase/ Revised Increase/ Description Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) Revenues by Source Licenses, Permits and Service Charges Assessments 248,655 237,104 109,519 237,104 0.0% Harveston Lake Boat Revenue 5,452 4,300 2,667 4,300 0.0% Recovery of Prior Year Expense - 4,116 - 0.0% Use of Money and Property Investment Interest 2,070 1,500 1,007 1,500 0.0% Total Revenues and Other Sources 256,177 Expenditures by Category Personnel Operations and Maintenance 242,904 117,309 242,904 0.0% 19,534 23,187 6,540 213,996 222,258 68,641 23,187 0.0% 222,258 0.0% Total Expenditures and Other Financing Uses 233,530 245,445 75,181 245,445 0.0% Excess of Revenues Over (Under) Expenditures 22,647 Fund Balance, Beginning of Year 288,876 Fund Balance, End of Year (2,541) 42,128 311,523 311,523 (2,541) 0.0% 311,523 0.0% 311,523 308,982 353,651 308,982 0.0% Fund Description Service Level L Fund reflects the benefit assessments charged to property owners for the purpose of maintaining the Harveston Lake Park. Expenditures include operational, administrative and maintenance costs. Fund: 197 LIBRARY FUND Description City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments 2016-17 Year to Date Proposed 2016-17 2015-16 Current Actuals Increase/ Revised Increase/ Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) Revenues by Source Licenses, Permits and Service Charges Library Funding From General Fund 644,205 649,542 324,771 (100,000) 549,542 -15.4% Printing and Copies 24,992 27,000 13,920 27,000 0.0% Facilities Rentals 25,365 18,375 9,567 18,375 0.0% Fines and Forfeitures Fines and Fees 76,474 65,000 36,541 65,000 0.0% Lost and Damaged Materials 3,331 2,550 80 2,550 0.0% Use of Money and Property Investment Interest 2,109 2,000 973 2,000 0.0% Miscellaneous Revenue Library Donations 1 0.0% Total Revenues and Other Sources Expenditures by Category Personnel Operations and Maintenance 776,477 764,467 385,852 (100,000) 664,467 -13.1% 45,143 50,706 25,740 731,181 772,210 339,778 50,706 0.0% 772,210 0.0% Total Expenditures and Other Financing Uses 776,325 Excess of Revenues Over (Under) Expenditures 822,916 365,519 822,916 0.0% 153 (58,449) 20,333 (100,000) (158,449) 171.1% Fund Balance, Beginning of Year 276,516 Fund Balance, End of Year 276,669 276,669 276,669 0.0% 276,669 218,220 297,002 (100,000) 118,220 -45.8% Fund Description Library Fund is used to account for the maintenance and operations of the Temecula Public Library on Pauba Road. fP,p�%it, Fund: 198 PUBLIC ART Description City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments 2016-17 Year to Date Proposed 2016-17 % 2015-16 Current Actuals Increase/ Revised Increase/ Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) Revenues by Source Operating Transfers In DIF Fund 31,738 - - 0.0% CIP Fund - 14,582 14,582 14,582 0.0% Public Art Revenues 31,113 19,858 9,333 19,858 0.0% Use of Money and Property Investment Interest 155 120 - 0.0% Total Revenues and Other Sources 63,007 19,858 24,035 14,582 34,440 73.4% Expenditures by Category Operations and Maintenance 37,500 37,500 0.0% Operating Transfer Out 34,800 0.0% Total Expenditures and Other Financing Uses 34,800 Excess of Revenues Over (Under) Expenditures Fund Balance, Beginning of Year Fund Balance, End of Year 37,500 37,500 0.0% 28,207 19,858 24,035 (22,918) 28,207 28,207 (3,060) -115.4% 28,207 0.0% 28,207 48,065 52,242 (22,918) 25,147 -47.7% Fund Description This fund was established pursuant to Temecula Municipal Code Section 5.08.040, whereby the fund serves a a depository for the fees paid in lieu of art as well as monetary donations for public art. The Public Art In Lieu fee is one-tenth of one percent of an eligible development project in excess of $100,000. Eligble uses of this fund include the design, acquisition, installation, improvement, maintenance and insurance of public artwork; offering of performing arts programs on city property for the community; and art education programs on city property for the community. 3] Fund: 375 INTERN FELLOWSHIP FUND Description Revenues by Source Operating Transfers In General Fund Use of Money and Property Investment Interest City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments 2016-17 Year to Date Proposed 2016-17 % 2015-16 Current Actuals Increase/ Revised Increase/ Actuals Budget 12/31/2016 (Decrease) Budget (Decrease) 19,645 0.0% 9 33 0.0% Total Revenues and Other Sources 19,654 33 0.0% Expenditures by Category Operations and Maintenance 11,022 - - 0.0% Operating Transfer Out - General Fund 1 662 662 8,631 9,293 1303.8% Total Expenditures and Other Financing Uses 11,023 662 662 8,631 9,293 1303.8% Excess of Revenues Over (Under) Expenditures 8,631 (662) (629) (8,631) (9,293) 1303.8% Fund Balance, Beginning of Year Fund Balance, End of Year 662 9,293 9,293 9,293 0.0% 9,293 8,631 8,664 (8,631) - -100.0% Fund Description Accounts for personnel expenditures for intern and fellowship employment opportunities. The City of Temecula Internship Program offers part-time internships to high school and undergraduate college students. The internships are designed to expose students to the workings of local city government. Internship positions are open year round in three sessions of 10 weeks (summer, fall, and spring). The City of Temecula Fellowship Program is designed for undergraduate, graduate and post -graduate level students and allows individuals to work in their areas of specialty/interest. Fellows gain valuable work experience, as well as the skills and knowledge that will enhance their job prospects by working in a fast -paced, challenging environment. I he Heart of Southern California Wine Country City of Temecula Fiscal Year 2016-17 Mid -Year Adjustments EXHIBIT F FY2017-21 Capital Improvement Program Mid -Year Budget Adjustments Fiscal Year 2016-17 Mid -Year Budget Adjustments 1 2019-20 2017-18 (If r -o Hoar Cahfwnia Wove Country Capital Improvement Program Fiscal Years 2017-21 MAIN STREET BRIDGE OVER MURRIETA CREEK(REPLACEMENT) Circulation Project Project Description: This project includes the design and construction of a new bridge and approach roadways which meet current safety standards and compatibility with the City's circulation element and the planned Murrieta Creek Improvement Project. This project also includes removal of the existing bridge, pavement, curb and gutter, sidewalk and storm drain facilities, environmental studies and mitigation. The new bridge will meet the United States Army Corps of Engineer's (USACE) Creek Improvement Project needs, and the cost will count towards the City's contribution to the USACE Project. Benefit / Core Value: This project improves traffic circulation. In addition, this project satisfies the City's Core Values of Transportation Mobility and Connectivity. Project Status: This project was completed in May 2015. The original funding awarded from HBP has changed from $6.2 million to $4.5 million. DIF Streets funding will be increased for this project to cover cost incurred and paid that will not be eligible for reimbursement from CALTRANS, the administrator of the Federal HBP funds. Once the CALTRANS billing is finalized, we will only transfer DIF Streets for the amount needed to cover all invoices paid by the City for this project. Department: Public Works/Planning - Account No. 210.165.743 Level: 1 Project Cost: Prior Years Actual Expenditures as of 12/31/2016 FYE 2017 Carryover Budget Midyear 2016-17 Projected 2020-21 Projected 2017-18 2018-19 2019-20 and Future Total Project Years Cost Projected Projected Projected Administration $ 992,818 $ 14,821 $ 1,691,345 $ 1,007,639 Construction $ 5,595,066 $ 192,934 $ 395,000 $ 6,183,000 Construction Engineering $ 274,701 $ 13,311 $ 395,000 $ 288,012 Design/Environmental $ 699,478 $ 221,066 $ 395,000 $ - $ - $ - $ - $ 699,478 MSHCP $ 10,243 $ 10,243 Totals $ 7,572,306 $ 221,066 $ 395,000 $ - $ - $ - $ - $ 8,188, 372 Source of Funds: Prior Years FYE 2017 Actual Carryover Expenditures Budget Midyear 2016-17 Projected 2017-18 2018-19 2019-20 2020-21 Total Project Projected Projected Projected Projected Cost General Fund Contributions DIF(Street Improvements) $ 41,729 $ 1,501,133 $ 1,691,345 $ 41,729 $ 3,192,478 HBP (Original Budget) $ 6,029,444 $ 221,066 $(1,691,345) $ 4,559,165 HBP (Midyear request) $ 395,000 $ 395,000 Total Funding: $ 7,572,306 $ 221,066 $ 395,000 $ - $ - $ - $ - $ 8,188,372 Future Operation & Maintenance Costs: 2016-17 2018-19 2020-21 HBP- Federal Highway Bridge Program- Original CIP Budget 6,250,510 ; CALTRANS will not reimburse for Additional change orders related to constructions. $395,000 Settlement approved by Council 1/24/2017, Not paid to Vendor yet and we have not Billed Caltrans. Capital Improvement Program Fiscal Years 2017-21 PAVEMENT REHABILITATION PROGRAM - CITYWIDE Circulation Project Street Location Old Town Front Street - PW12-14 (Temecula Parkway to First Street) Anticipated Year of Construction/Estimated Project Cost 2015-16 $790,000 Funding Source General Fund Contributions Measure A Overland Drive - PW12-15 (Commerce Center Drive to Jefferson Avenue) Temecula Parkway - PW12-13 (Bedford Court to Pechanga Parkway Margarita Road - PW12-11 (Rancho California Road to Temecula Parkway) Residential Slurry Seal 2016-17 $450,000 2016-17 $555,000 2016-17 $4,000,000 Midyear 2016-17 $2,300,000 $7,305,000 General Fund Contributions Measure A General Fund Contributions Measure A General Fund Contributions Measure A Measure S Funding To Be Determined 2017-18 $1,000,000 General Fund Contributions Measure A To Be Determined 2018-19 2019-20 2019-20 General Fund Contributions Measure A 1 2017-18 2019-20 Capital Improvement Program Fiscal Years 2017-21 PAVEMENT REHABILITATION PROGRAM - CITYWIDE Circulation Project Project Description: This project includes the environmental processing, design, construction of pavement rehabilitation, and reconstruction of major streets as recommended in the Pavement Management System. Benefit / Core Value: This project improves pavement conditions so that the transportation needs of the public, business industry, and government can be met. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Project Status: A priority list of rehabilitation projects has been developed. Installations are completed on an ongoing basis. Department: Public Works - Account No. 210.165.655 Level: I Project Cost: Prior Years Actual Expenditures as of 12/31/2016 FYE 2017 Carryover Budget Midyear 2016-17 Projected 2017-18 Projected 2018-19 Projected 2019-20 Projected 2020-21 Projected and Future Years Total Project Cost Administration $ 2,138,060 $ 160,000 $ 160,000 $ 160,000 $ 160,000 $ 160,000 $ 2,938,060 Construction $ 13,683,479 $ 3,539,817 $ 1,760,000 $ 831,219 $ 913,092 $ 998,973 $ 1,029,038 $ 22,755,618 Construction $ 11,215,159 $ 4,096,724 $ 1,141,219 $ 1,223,092 $ 1,308,973 $ 1,339,038 $ 20,324,205 Engineering $ 201,180 $ 353,579 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 1,304,759 Design $ 636,110 $ 431,932 $ 230,000 $ 1,141,219 $ 1,223,092 $ 1,308,973 $ 1,339,038 $ 1,298,042 Totals $ 16,658,829 $ 4,325,328 $ 2,300,000 $ 1,141,219 $ 1,223,092 $ 1,308,973 $1,339,038 $ 28,296,479 Source of Funds: Prior Years FYE 2017 Actual Carryover Expenditures Budget Midyear 2016-17 Projected 2017-18 Projected 2018-19 Projected 2019-20 Projected 2020-21 Projected Total Project Cost General Fund Contributions $ 5,443,670 $ 228,604 $ 5,672,274 Measure A $ 11,215,159 $ 4,096,724 $ 1,141,219 $ 1,223,092 $ 1,308,973 $ 1,339,038 $ 20,324,205 Measure S Funding $ 2,300,000 $ 2,300,000 Total Funding: $ 16,658,829 $4,325,328 $ 2,300,000 $ 1,141,219 $ 1,223,092 $ 1,308,973 $ 1,339,038 $ 28,296,479 Future Operation & Maintenance Costs: 2016-17 2018-19 NOTE: General Fund Contributions include 1.5 million for Pavement Management Program Approved at Midyear on 2/24/2015. Measure S Funding for Residential Slurry Seal 2020-21 1 2019-20 Projected FYE 2017 Carryover Budget 2017-18 2019-20 "lb W,no Country, Capital Improvement Program Fiscal Years 2017-21 CITYWIDE CONCRETE REPAIRS Infrastructure / Other Project Project Description: This project will include the repair, removal and replacement of raised concrete sections of sidewalk, curb & gutter, driveway approaches, under sidewalk drains, and ASA ramps along residential and arterial Streets, Parks and Facilities. Benefit / Core Value: This project will provide improved access for all users. In addition, this project satisfies the City's Core Values of Transportation Mobility and Connectivity. Project Status: This project is estimated to be complete by June 2017. Department: Public Works - Account No. 210.165-770 Level: I Project Cost: Prior Years Actual Expenditures FYE 2017 Carryover Midyear 2016- 2017-18 2018-19 Budget 17 Projected Projected Projected 2019-20 Projected 2020-21 Projected and Future Total Project Years Cost Administration $ 27,276 $ 27,276 Construction $ 266,224 $ 266,224 Design $ 6,500 $ 6,500 Totals $ - $ - $ 300,000 $ - $ - $ - $ - $ 300,000 Source of Funds: Prior Years Actual Expenditures Measure S Funding Total Funding: Future Operation & Maintenance Costs Midyear 2016- 2017-18 2018-19 17 Projected Projected Projected $ 300,000 $ 300,000 2016-17 2018-19 2020-21 Projected Total Project Cost $ 300,000 $ 300,000 2020-21 1 2017-18 2019-20 33 Wm„Coontry Capital Improvement Program Fiscal Years 2017-21 RONALD H. ROBERTS TEMECULA PUBLIC LIBRARY ENHANCEMENT PROJECT Infrastructure / Other Project Project Description: To identify suitable location in park space/public for an acknowledgement and tribute to the men and women who serve as first responders in Police, Fire and emergency service occupations. The design of such a tribute would be in partnership with public safety personnel and serve as a reminder to residents of their dedication and sacrifice to maintaining the safety of our community. Benefit / Core Value: The project prolongs the service life of the facility, upgrades aging technology,infrastructure and improves energy efficiencies. In addition, this project satisfies the City's Core Values of a Healthy and Livable City. Project Status: This project is estimated to be complete by June 2017. Department: Public Works - Account No. 210.165.773 Level: I Project Cost: Prior Years Actual Expenditures FYE 2017 Carryover Budget 2020-21 Projected Midyear 2016- 2017-18 2018-19 2019-20 and Future Total Project Projected Projected Years Cost 17 Projected Projected Construction $ 135,000 $ 135,000 Fixtures/Furn/Equip $ 115,000 $ 115,000 Totals $ - $ - $ 250,000 $ - $ - $ - $ - $ 250,000 Source of Funds: Prior Years FYE 2017 Actual Carryover Midyear 2016- 2017-18 2018-19 2019-20 2020-21 Expenditures Budget 17 Projected Projected Projected Projected Projected Measure S Funding Total Funding: $ 250,000 $ 250,000 Future Operation & Maintenance Costs 2016-17 2018-19 Total Project Cost $ 250,000 $ 250,000 2020-21 Capital Improvement Program Fiscal Years 2017-21 PATRICIA H. BIRDSALL SPORTS PARK SYNTHETIC TURF ENHANCEMENT Parks and Recreation Project Project Description: This project includes the enhancement of the synthetic turf and infill material at each of the four synthetic turf sports fields at Patricia H. Birdsall Sports Park. Benefit / Core Value: This project protects the City's vast investment in parks and open space facilities. In addition, this project satisfies the City's Core Values of a Healthy and Livable City, A Safe and Prepared Community, and Accountable and Responsive City Government. Project Status: The enhancement of the synthetic turf will be performed at two fields the first year and one field per year afterward. The first two fields to be enhanced are the Championship field (Multipurpose field) at the southerly end of the park and Field Number one next to it. Fields Number two and three will be replaced after that. Department: Public Works / Temecula Community Services 210.190.119 Level: II Project Cost: Prior Years FYE 2017 Actual Carryover Midyear 2016- 2017-18 Expenditures Budget 17 Projected Projected 2018-19 Projected 2020-21 Projected 2019-20 and Future Total Project Projected Years Cost Administration $ 100,000 $ 180,000 $ 280,000 Construction $ 845,000 $ 1,783,050 $ 2,628,050 Design $ - $ - $ 55,000 $ - $ 55,000 $ - $ - $ 110,000 Totals $ - $ - $ 1,000,000 $ - $ 2,018,050 $ - $ - $ 3,018,050 Source of Funds: Prior Years FYE 2017 Actual Carryover Midyear 2016- 2017-18 Expenditures Budget 17 Projected Projected 2018-19 Projected 2019-20 2020-21 Total Project Projected Projected Cost Measure S Funding $ 1,000,000 $ 1,000,000 Unspecified* $ 2,018,050 $ 2,018,050 Total Funding: $ - $ - $ 1,000,000 $ - $ 2,018,050 $ - $ - $ 3,018,050 Future Operation & Maintenance Costs 2016-17 2017-18 2018-19 2019-20 2020-21 $ 15,000 1 $ 15,300 1 $ 15,606 Measure S Funding- Turf replacement *Project cannot be constructed until a funding source is identified. 33 Wm„CA3 .try Capital Improvement Program Fiscal Years 2017-21 PLAYGROUND EQUIPMENT ENHANCEMENT AND SAFETY SURFACING Parks and Recreation Project Project Description: This project includes the re -design, and enhancement of playground equipment and safety surfacing at existing City parks to comply with current state and federal regulations. The City park playground include sites such as Pala Community Park, Nicolas Road Park, John Magee Park, Butterfield Stage Park, Long Canyon Creek Park, Paseo Gallante Park, Riverton Park, Redhawk Community Park, Rotary Park, Stephen Linen Park, Sunset Park, Temecula Creek Trail Park, Temeku Hills Park, Vail Ranch Park, Veterans Park, Winchester Creek Park, Calle Aragon Park and Patricia H. Birdsall Sports Park. Benefit / Core Value: This project protects the City's vast investment in parks and open space facilities. In addition, this project satisfies the City's Core Values of a Healthy and Livable City, A Safe and Prepared Community, and Accountable and Responsive City Government. Project Status: The enhancement of playground equipment and safety surfacing will be performed at one to two sites per year. A priority list has been developed and enhancement will be completed on an ongoing basis. Department: Public Works / Temecula Community Services - Account No. 210.190.120 Level: II Project Cost: Prior Years Actual Expenditures FYE 2017 Carryover Budget 2020-21 Projected Midyear 2016- 2017-18 2018-19 2019-20 and Future Total Project Projected Projected Years Cost 17 Projected Projected Administration $ 1,965 $ 43,035 $ 15,000 $ 60,000 Construction $ 62,239 $ 857,761 $ 100,000 $ 400,000 $ 1,420,000 Design $ 75,000 $ 100,000 $ 25,000 $ 100,000 Totals $ 64,204 $ 975,796 $ 100,000 $440,000 $ - $ - $ - $ 1,580,000 Source of Funds: Prior Years FYE 2017 Actual Carryover Midyear 2016- 2017-18 2018-19 2019-20 2020-21 Total Project Expenditures Budget 17 Projected Projected Projected Projected Projected Cost DIF (Parks & Recreation) $ 64,204 $ 975,796 $ 1,040,000 DIF (Quimby) $ 440,000 $ 440,000 Measure S Funding $ 100,000 $ 100,000 Total Funding: $ 64,204 $ 975,796 $ 100,000 $ 440,000 $ - $ - $ - $ 1,580,000 Future Operation & Maintenance Costs 2016-17 2017-18 2018-19 2019-20 2020-21 1 $ 2,550 1 $ 2,601 1 $ 2,653 1 $ 2,706 Measure S Funding- Play Surface replacement 2020-21 FYE 2017 Carryover Budget Midyear 2016- 2017-18 2018-19 17 Projected Projected Projected $ 150,000 $ 150,000 2017-18 2019-20 2019-20 Projected 2020-21 Projected AM Ilk, ]] wm„Coontry Capital Improvement Program Fiscal Years 2017-21 PUBLIC RESTROOM RENOVATIONS Parks and Recreation Project Project Description: This project is for the renovation of various Park site public restrooms facilities to included new floor tile, sealer/anti-graffiti coating, energy efficient lighting upgrades, repairs, replacement of plumbing fixtures and equipment. A total of ten(10) locations are to be improves, including Sam Hicks Monument Park, Sixth Street Restrooms, Ronald Reagan Skate Park, Patricia H. Birdsall Sports Park, Paloma Del Sol Park, Temeku Hills Park, and Harveston Lake park. Benefit / Core Value: This project enhances and upgrades again facility components and prolongs the service life of the restroom facilities. In addition, this project satisfies the City's Core Values of a Healthy and Livable City, A Safe and Prepared Community. Project Status: This project is estimated to be complete by June 2017. Department: Public Works / Temecula Community Services - Account No. 210.190.155 Level: I Project Cost: Prior Years Actual Expenditures FYE 2017 Carryover Budget 2020-21 Projected Midyear 2016- 2017-18 2018-19 2019-20 and Future Total Project Projected Projected Years Cost 17 Projected Projected Administration $ - Construction $ 150,000 $ 150,000 Design $ - Totals $ - $ - $ 150,000 $ - $ - $ - $ - $ 150,000 Source of Funds: Prior Years Actual Expenditures Measure S Funding Total Funding: Future Operation & Maintenance Costs Measure S Funding- Play Surface replacement 2016-17 2018-19 Total Project Cost $ 150,000 $ 150,000 AM Ilk, 33 W. country Capital Improvement Program Fiscal Years 2017-21 SAM HICKS MONUMENT PARK PLAYGROUND ENHANCEMENT Parks and Recreation Project Project Description: This project includes the purchase and installation of a new innovative play area with a historical theme to replace the existing equipment, including removal of old equipment and installation of new resurfacing according to ADA Guidelines. The Furniture, Fixtures and Equipment (FF&E) covers camera system infrastructure, access control, Public Wi-Fi and other identified Information Technology needs. Benefit / Core Value: This project provides an enhanced play environment and improved access for disabled. In addition, this project satisfies the City's Core Value of a Healthy and Livable City. Project Status: This project is estimated to be completed by the end of Fiscal Year 2017-18. Department: Temecula Community Services - Account No. 210.190.132 PW12-20 Level: Project Cost: Prior Years Actual Expenditures FYE 2017 Carryover Budget 2020-21 Projected Midyear 2016- 2017-18 2018-19 2019-20 and Future Total Project 17 Projected Projected Projected Projected Years Cost Administration $ 166,818 $ 28,252 $ 195,070 Construction $ 195,157 $ 309,594 $ 250,000 $ 754,751 Design $ 444 $ 13,304 $ 250,000 $ 13,748 Totals $ 362,419 $ 351,150 $ 250,000 $ - $ - $ - $ - $ 963,569 Source of Funds: Prior Years FYE 2017 Actual Carryover Midyear 2016- 2017-18 2018-19 2019-20 2020-21 Total Project Expenditures Budget 17 Projected Projected Projected Projected Projected Cost CDBG $ 362,419 $ 316,150 $ 678,569 DIF (Police Facilities) $ 35,000 $ 35,000 Measure S Funding $ 250,000 $ 250,000 Total Funding: $ 362,419 $ 351,150 $ 250,000 $ - $ - $ - $ - $ 963,569 Future Operation & Maintenance Costs: 2016-17 2017-18 2018-19 2019-20 2020-21 1 $ 5,100 1 $ 5,202 1 $ 5,306 1 $ 5,412 1 CITY COUNCIL BUSINESS Item No. 12 Approvals City Attorney Finance Director City Manager .Walk CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Assistant City Manager DATE: February 28, 2016 SUBJECT: Approve Proposed Measure S Logo PREPARED BY: Christine Damko, Economic Development Analyst RECOMMENDATION: That the City Council approve the proposed Measure S logo as recommended by City Staff. BACKGROUND: On January 26, 2017, in a mid -year budget workshop, the Temecula City Council prioritized spending of expected new Measure S revenue. The Council also discussed a limited term Measure S awareness campaign that would include branding opportunities to bring a visual awareness of what these funds will provide for the community. In an effort to convey the impact that Measure S has on Temecula, Staff recommends a logo be attached to notable public works, community services, and essential public safety press releases and media outreach- including social media. For some larger infrastructure and public works projects, the Council discussed project identification signage displaying estimated construction costs and associated sources of funds including Measure S. A Measure S logo will help residents associate these projects and services with this new source of revenue. Logos are the chief visual component of the City's overall brand identity, and the goal of the Measure S logo is to bring greater awareness of the services and infrastructure projects that the funding will be able to provide for Temecula residents and businesses. It is important to note that the proposed logo is not designed to replace the City logo or seal, but merely to bring awareness that funds are being spent responsibly, just as the City's general fund revenue has been spent the last two and a half decades. Although a few different designs were created (attached to this staff report), Staff recommends one design in particular- the circular stamp. This circular stamped logo is consistent with the City's Branding Guide in terms of approved colors and has an easily identifiable message: Measure S at Work For You. The design of the logo emulates a seal of excellence, which in turn represents a visual reminder of the benefit that the community expects and will see with the passage of Measure S. FISCAL IMPACT: Costs for the design of the logo were absorbed through the City Manager's Office current fiscal year budget. ATTACHMENTS: 1. Concept Logo Variations 2. Preferred Logo 3. Sample Project Identification Sign mere At work for you. /1-e-att-4 MERE Measure S Preferred Logo Color Version Black/White Version The Heart of Southern California Wine Country Renovation in Progress! Patricia H. Birdsall Sports Park Synthetic Turf Replacement Project Project Cost: $2 Million Consrucflon Schedule: June — August 2011 AT WORK FOR YOU! City of Temecula, Department of Public Works Community Project www.TemeculaCA.gov Item No. 13 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Thomas, Director of Public Works / City Engineer DATE: February 28, 2017 SUBJECT: Approve the Purchase and Sale Agreement and No -Fee Light Pole License Agreement for the Acquisition of Southern California Edison (SCE) Streetlights within the City Boundary PREPARED BY: Julie Tarrant, Sr. Management Analyst RECOMMENDATION: That the City Council: 1. Adopt a resolution entitled: RESOLUTION NO. 17— A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING A PURCHASE AND SALE AGREEMENT FOR STREET LIGHTS AND A POLE LICENSE AGREEMENT BETWEEN THE CITY AND SOUTHERN CALIFORNIA EDISON COMPANY AND FINDING THE ACTION EXEMPT FROM CEQA 2. If the Agreements are approved, direct staff to review and provide recommendations to City Council (1) on financing options to secure the Purchase and Sale Agreement for the acquisition of streetlights, (2) review and determine the most cost effective and practicable options for the Operation and Maintenance (O&M) of streetlights, and (3) review and determine the most cost effective and energy efficient options for the LED retrofit lighting conversion. BACKGROUND: In June 2014, the Public Works Department initiated the process of the valuation of the SCE -owned LS -1 streetlights for the purposes of determining the total cost of acquisition. Subsequent to our initial contact with SCE, Western Riverside Council of Governments (WRCOG) implemented the development and administration of a Regional Streetlight Program on behalf of its member jurisdictions to identify the feasibility of and to assist city agencies to acquire the SCE -owned streetlights within each of their respective jurisdictions. Currently, SCE owns approximately 7,354 streetlights within the City. These streetlights are charged under the LS -1 Unmetered Service Company -Owned System Rate Schedule. Under this Schedule, SCE maintains and operates the street lighting equipment (i.e. poles, mast -arms, lighting fixtures), and the underground facilities that cost the City on average $12.64 per month, per streetlight. Upon the acquisition of the streetlights from SCE, the cost per streetlight would be charged under the LS -2 Customer -Owned System Rate Schedule at approximately $4.79 per streetlight, including the estimated new LED retrofit energy and O&M costs. The initial annual operating costs savings would be approximately $7.85 per streetlight, or $692,798. Agreements: This report recommends the approval of the Purchase and Sale Agreement with SCE, and the No -Fee Light Pole License Agreement (Agreements), in substantially the form included as Attachments 1 and 2. SCE agrees to sell, convey, assign, transfer and deliver to the City the sellable streetlights, and the City agrees to purchase and acquire from SCE, all of SCE's rights, title and interest for the sellable streetlight facilities. The Agreements are for the acquisition of approximately 7,354 SCE -owned streetlights based on a reasonably accurate inventory of LS -1 streetlight facilities located within the City's boundary at a total purchase price of $5,529,211, which includes taxes and transition costs. Buying the streetlights will transition them from SCE's LS -1 (utility owned and maintained) tariff to its LS -2 (customer owned and maintained) tariff. The sellable streetlights and purchase price is subject to adjustment as the City and SCE shall mutually agree on the final sellable streetlights and the associated purchase price. The sellable streetlight facilities are an "as is" sale and SCE does not provide any warranties to the City. The No -Fee Light Pole License Agreement allows SCE to continue to retain an easement on certain poles that are currently equipped with SCE operation related communication devices. It also provides SCE with an easement on the 7,354 poles for the maintenance of existing wireless devices and for the installation, operations and maintenance of future wireless communications equipment to be used by SCE for the collection and relay of data from meters, and communication with distribution equipment for the benefit of providing certain services to their customers. Financing: On September 12, 2016, the Executive Committee approved WRCOG's staff recommendation to select Bank of America Public Capital Corporation (B of A), to provide financing for the acquisition and LED retrofit lighting conversion as part of the regional program. B of A was selected after WRCOG conducted a competitive bidding process. The B of A financing option provides a comprehensive financing plan that includes the purchase cost, LED retrofit, SCE transition cost, and taxes and other adjustments. Although staff has worked collectively with WRCOG and their financial advisors, The PFM Group, regarding B of A's financing plan, the City's Finance Team will continue to review and pursue alternative financing options most suitable for the purchase of SCE -owned streetlights within the City's boundary. Staff recommendations will be brought forth to City Council at a later date for final approval. Operations and Maintenance: WRCOG, as part of the regional program, has proposed that a contractor be selected via a competitive bidding process, to provide routine O&M for those cities participating in the regional program. Although the City and WRCOG have been working collaboratively together for the acquisition of streetlights it has not yet been fully reviewed or determined whether the City will join in the regional O&M contracting services. Public Works staff will continue to pursue alternative options for the purposes of operations and maintenance of streetlights upon assuming ownership from SCE. Staff recommendations will be brought forth to City Council at a later date for final approval. LED Retrofit: The acquisition of the streetlights provides the City with greater control over O&M costs, including the ability to upgrade the streetlights to a more energy efficient lighting system. The conversion from Low Pressure Sodium (LPS) and High Pressure Sodium (HPS) lamps to LED lamps not only reduce our overall energy costs but also extends the lamp life to approximately 10-12 years or more, therefore, reducing our annual O&M costs. Additional Opportunities: The ownership of the streetlights also provides for an opportunity to take advantage of emerging technologies and utilize the network of streetlights for the use of additional services that can benefit our community and can ultimately create opportunities to generate additional revenue. The Council's approval of the Agreements does not necessarily obligate the City to purchase the streetlights until City Council has identified and approved a structured financing plan to pay the purchase price and severance costs. The terms of a feasible financing shall be determined solely by the City Council. FISCAL IMPACT: There is no fiscal impact associated with the approval of the Agreements substantially as to form. ATTACHMENTS: 1. Resolution 2. Purchase and Sale Agreement 3. No -Fee Light Pole License Agreement RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING A PURCHASE AND SALE AGREEMENT FOR STREET LIGHTS AND A POLE LICENSE AGREEMENT BETWEEN THE CITY AND SOUTHERN CALIFORNIA EDISON COMPANY AND FINDING THE ACTION EXEMPT FROM CEQA THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The City Council finds, determines and declares that: A. Southern California Edison Company ("SCE") owns approximately 7,453 electric street light facilities in the City of Temecula. B. The SCE proposes to sell designated street light facilities to the City and City proposes to buy them from SCE as provided in the agreements approved by this Resolution. C. In order to implement the City's purchase of the designated street lights, the City will need to enter into two agreements that will be approved by this Resolution. Section 2. The City Council hereby approves that certain agreement entitled "Purchase and Sale Agreement" between the City of Temecula and Southern California Edison Company and that certain agreement entitled "No -Fee License Agreement for Wireless Attachment Between the City of Temecula and Southern California Edison" ("Agreements") and authorizes the Mayor to execute each agreement on behalf of the City in the form presented to the City Council with such non -substantive changes and with completed exhibits as may be approved by the City Attorney as necessary and convenient to implement the purposes of the Agreements. Section 3. The City Manager is authorized and directed to take all actions necessary and convenient to implement the Agreements described in this resolution and to enter into such additional agreements as may be necessary and convenient to implement the Agreements, including but not limited to, executing estoppel certificates, operating memoranda and agreements, certifications, escrow, and similar agreements and actions. Section 4. In accordance with the California Environmental Quality Act (CEQA), the City's approval of the Agreements is exempt from CEQA and further environmental review in compliance with CEQA under Section 15061(b)(3) of the CEQA Guidelines. The proposed Agreements only provide for the transfer of title to the designated street lights from SCE to the City of Temecula. The City is not approving any physical changes in the street light facilities. As such, there is no possibility that the proposed amendments will have a significant effect on the environment. Section 5. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 28th day of February, 2017. Maryann Edwards, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 17- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 28th day of February, 2017, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk PURCHASE AND SALE AGREEMENT THIS PURCHASE AND SALE AGREEMENT (this "Agreement") is made and entered into as of , 2017 ("Effective Date"), by and between SOUTHERN CALIFORNIA EDISON, a California corporation ("SCE"), and the City of Temecula, a California Municipal Corporation ("Buyer"). SCE and Buyer are referred to herein individually as a "Party," and together as "Parties". RECITALS A. SCE currently owns Seven Thousand Four Hundred Fifty Three (7,453) LS -1 electric streetlight facilities located in the City of Temecula, of which, Seven Thousand Three Hundred Fifty Four (7,354) are to be purchased by Buyer. B. Buyer has expressed a desire to purchase the Facilities (defined below) from SCE, and SCE is willing to sell the Facilities to Buyer, on the terms and conditions set forth in this Agreement. AGREEMENT NOW, THEREFORE, in consideration of the respective covenants and agreements contained in this Agreement, SCE and Buyer each agree as follows: 1. DEFINITIONS. The following terms shall have the meanings ascribed to them below for purposes of this Agreement. "Agreement" has the meaning given in the first paragraph. "Applicable Requirements" means all laws, statutes, ordinances, rules, regulations, requirements or orders of any Governmental Authority now in force or that may later be in force, and the terms and conditions of any permit, certificate, license or other requirement. "Bill of Sale" means a document setting forth the Purchase Price and Severance Costs as well as any Taxes for which Buyer is responsible with respect to the Facilities specified to be transferred to Buyer in each Phase (including Reconfigured Facilities in the final Phase), which document shall be substantially in the form of Exhibit B attached hereto. "Business Day" means a day other than Saturday, Sunday or a day on which (i) banks are legally closed for business in the State of California; or (ii) SCE is closed for business. "Buyer" has the meaning given in the preamble paragraph. "CEQA" has the meaning given in Section 5.2. Page 1 of 24 "Claims" has the meaning given in Section 7.1. "Commencement" has the meaning given in Section 6.2. "Commencement Date" has the meaning in Section 6.1. "CPUC" means the California Public Utilities Commission, or its regulatory successor, as applicable. "CPUC Approval" means a final, unconditional and unappealable decision of the CPUC under Section 851 of the Public Utilities Code (including exhaustion of all administrative and judicial remedies or the running of time periods and statutes of limitation for rehearing and judicial review without rehearing or judicial review being sought) approving this Agreement and the transactions contemplated hereby on terms and conditions acceptable to SCE and Buyer, in their good faith discretion, including approval of SCE's proposed accounting and rate making treatment of the sale in accordance with CPUC's decisions. "CPUC Approval Date" means the date on which the CPUC Approval occurs. "Effective Date" has the meaning given in the preamble paragraph. "Environmental Requirements" means any applicable federal, state and local statutes, regulations or ordinances now in force or that may later be in force relating to the protection of human health or safety, or regulating or relating to industrial hygiene or environmental conditions, or the protection of the environment, or pollution or contamination of the air, soil, surface water or ground water, including federal, state and local laws, requirements and regulations pertaining to reporting, licensing, permitting, investigating and remediating emissions, discharges, releases or threatened releases of such substances into air, surface water or land, or relating to the manufacture, processing, distribution, use, treatment, storage, disposal, transport or handling of such substances. Environmental Requirements include without limitation: the Comprehensive Environmental Response, Compensation, and Liability Act (42 U.S.C. 9601 et seq.); the Hazardous Materials Transportation Act (49 U.S.C. 5101 et seq.); and the Resource Conservation and Recovery Act (42 U.S.C. 6901 et seq.) "Excluded Taxes" means (a) taxes (other than any sales, use, gross receipts, or any taxes in the nature of sales, use or gross receipts taxes) imposed on SCE that are capital gains taxes, minimum or alternative minimum taxes, accumulated earnings taxes, franchise taxes or taxes on or measured by gross or net income, capital or net worth of SCE; and (b) personal property taxes to the extent the payment is addressed in Section 3.3(b), and is not required to be reimbursed to SCE by Buyer. "Facilities" has the meaning given in Section 2.2 and further described in Exhibit A. Page 2 of 24 "Governmental Authority" means any federal, state, local or other governmental, regulatory or administrative agency, commission, department, board, subdivision, court, tribunal, or other governmental arbitrator, arbitral body or other authority, but excluding Buyer. "Hazardous Substances" means any hazardous or toxic material or waste, which is or becomes regulated by Environmental Requirement. Without limiting the generality of the foregoing, Hazardous Substances includes any material or substance: (a) now or hereafter defined as a "hazardous substance, " "hazardous waste," "hazardous material," " extremely hazardous waste," " restricted hazardous waste" or "toxic substance" or words of similar import under any applicable Environmental Requirements; or (b) which is toxic, explosive, corrosive, flammable, infectious, radioactive, carcinogenic, mutagenic or otherwise hazardous, and is now or hereafter regulated as Hazardous Substance by the United States, the State of California, any local governmental authority or any political subdivision thereof, or which cause or are listed by the State of California as being known to the State of California to cause, cancer or reproductive toxicity; or (c) the presence of which poses or threatens to pose a hazard to the health or safety of persons or the environment; or (d) which contains gasoline, diesel fuel or other petroleum hydrocarbons; or (e) which contains lead-based paint or other lead contamination, polychlorinated biphenyls ("PCBs"), or asbestos or asbestos -containing materials or urea formaldehyde foam insulation; or (f) which contains radon gas; or (g) fuel or chemical storage tanks, energized electrical conductors or equipment, or natural gas transmission or distribution pipelines; and (h) other potentially hazardous substances, materials, products or conditions. "Inventory, Planning and Inspection Activities" means the activities referenced in Section 6.2(a) and set forth in Exhibit C to be performed by Buyer and SCE during the Inventory, Planning and Inspection Period. "Inventory, Planning and Inspection Period" has the meaning set forth in Section 6.2(a). " "Land" means the real property on which the Facilities are located, together with any other real property that is encumbered by Land Rights. "Land Rights" means the easements, leases, permits, franchise agreements or other agreements that grant SCE the right to locate the Facilities on the Land and/or permit access to the Facilities by SCE. "Local Service Planning Office" means SCE's local service planning office located at 24487 Prielipp Rd. Wildomar, CA 92595. "Phase" means the Five (5) periods of Five (5) months each, during which the Parties will undertake certain activities as set forth in this Agreement with regard to the Facilities identified in each such Phase in Exhibit C. The Parties may mutually agree at any time to change the Phase Commencement Date and/or the Phase Closing Date for any or all Phases. Page 3 of 24 "Phase Commencement Date" means the first day of each Phase as set forth in Exhibit C. "Phase Completion" means the completion of all activities for each Phase as set forth in Sections 6.2 and 6_4 of this Agreement. "Phase Closing Date" means the last day of each Phase as set forth in Exhibit C on which the closing of the purchase and sale of the Facilities in such Phase shall occur. "Potential Environmental Hazards" means electric fields, magnetic fields, electromagnetic fields, electromagnetic radiation, power frequency fields, and extremely low frequency fields, however designated, and whether emitted by electric transmission lines, other distribution equipment or otherwise. "Purchase Price" has the meaning given in Section 3.1. "Reconfigured Facilities" means any additional facilities the Parties identify during the Inventory, Planning and Inspection Period of any Phase which serve purposes in addition to street lighting, which the Parties agree that SCE will reconfigure to remove such other (non -street light) uses, and which will be purchased by Buyer from SCE in the final Phase. Buyer shall coordinate all activities relating to Reconfigured Facilities with SCE's Local Service Planning Office. "SCE Parties" means SCE, its affiliates, and each of their respective past, present and future officers, directors, partners, employees, agents, representatives, shareholders, attorneys, affiliates, parent and subsidiary corporations, divisions, insurance carriers, heirs, legal representatives, beneficiaries, executors, administrators, predecessors, transferees, successors and assigns. "Severance Activities" means the activities referenced in Section 6.2(a) and set forth in Exhibit C to be performed by SCE and Buyer during each Phase (after the applicable Inventory, Planning and Inspection Period expires) with respect to the Facilities to be transferred from SCE to Buyer in such Phase. "Severance Costs" has the meaning in Section 3.2. "Tax Claim" has the meaning given in Section 3.3(e). "Taxes" mean all federal, state, local or foreign income, ad valorem, gross receipts, license, payroll, employment, excise, stamp, occupation, premium, windfall profits, environmental, customs duties, capital stock, franchise, profits, withholding, social security (or similar), unemployment, disability, real property including assessments, special assessments, special district assessments, escape assessments, benefit assessments and maintenance assessments, fees or other charges or surcharges of any nature based on the use or ownership of real property, personal property, sales, use, documentary transfer, registration, value added, alternative and add-on minimum, estimated taxes, and all other taxes of any kind whatsoever, including all interest, Page 4 of 24 penalties, fines and additions thereto, whether disputed or not, including all items for which liability arises as a transferee or successor -in -interest. 2. PURCHASE AND SALES OF FACILITIES. 2.1 Purchase and Sale. Subject to the terms and conditions of this Agreement, SCE agrees to sell, convey, assign, transfer and deliver to Buyer, and Buyer agrees to purchase and acquire from SCE, all of SCE's right, title and interest in the Facilities. 2.2 Description of Facilities. The "Facilities" consist of Seven Thousand Three Hundred Fifty Four (7,354) electric streetlight facilities owned by SCE and located within the Buyer's service territory. A detailed description and listing of the Facilities to be purchased and sold is provided Exhibit A. The Parties believe that Exhibit A contains a reasonably accurate inventory and map of the LS -1 streetlight facilities owned by SCE within the Buyer's service territory that are considered for sale. 3. PURCHASE PRICE AND OTHER COSTS. 3.1 Purchase Price. Subject to adjustment as provided in this Section 3.1, the total purchase price for all Facilities described in Exhibit A ("Purchase Price") is Five Million, Five Hundred Twenty Nine Thousand, Two Hundred Eleven Dollars ($5,529,211). (a) The Parties shall mutually agree on the Purchase Price, Severance Costs and any additional costs for any Reconfigured Facilities transferred to Buyer in the final Phase in accordance with Section 6.2(b). (b) If, within thirty (30) days after the Phase Closing Date for the final Phase, the Parties determine that the number of Facilities that have been transferred to Buyer pursuant to this Agreement does not equal 7,354 then, within sixty (60) days after the Phase Closing Date for the final Phase, the Parties will amend the Bill of Sale for the final Phase to increase or decrease the Purchase Price, as appropriate, using the dollar amount of SCE's average price for each type of streetlight facility in the Buyer's municipality (concrete poles will be valued at SCE's average price for concrete poles, steel poles will be valued at SCE's average price for steel poles, wood poles will be valued at SCE's average price for wood poles, and fiberglass poles will be valued at SCE's average price for fiberglass poles). 3.2 Severance Costs. In addition to the Purchase Price, Buyer shall pay to SCE, SCE's good faith estimate of the cost of SCE's Severance Activities with respect to the Facilities, which the parties agree is equal to a total amount of $220,620 ("Severance Costs"). Buyer shall pay the Severance Costs in nine (9) equal installments, as invoiced by SCE in each Phase. Page 5 of 24 3.3 Taxes. (a) Except for any Excluded Taxes for which Buyer will have no liability, Buyer shall pay all Taxes arising in connection with the sale and transfer of the Facilities, this Agreement or the transactions contemplated herein, or the receipt of the Purchase Price or other amounts hereunder, which Taxes are levied or imposed on or with respect to SCE, Buyer or all or any part of the Facilities or any use thereof on or after the applicable Phase Closing Date. (b) State and local personal property Taxes relating to the Facilities for the tax year (ending June 30) will be prorated between Buyer and SCE on the following basis: SCE is to be responsible for all such Taxes for the period up to the Phase Closing Date for such Facilities; and Buyer is responsible for all such Taxes for the period on and after the Phase Closing Date for such Facilities. All Taxes assessed on an annual basis will be prorated on the assumption that an equal amount of Taxes applies to each day of the year, regardless of how many payments are billed or made, except that Buyer will bear all supplemental or other state and local personal property Taxes which arise out of change in ownership of the Facilities. In addition, Buyer acknowledges that the Facilities are assessed by the California State Board of Equalization as of January 1 of each year, and, if the Phase Closing Date occurs between January 1 and June 30, SCE must pay personal property taxes arising out of the ownership of the Facilities for the subsequent fiscal year. If the Phase Closing Date occurs between January 1 and June 30, Buyer will deposit with SCE the full amount to pay personal property taxes for the tax year beginning on July 1, in addition to the prorated amount of personal property taxes for the current tax year (ending June 30), and SCE will pay the personal property taxes for these tax years before they become delinquent; provided however, SCE may pay such taxes in installments as permitted by law. If the personal property tax amounts owing for the tax year beginning on July 1 are not available as of the Phase Closing Date, then the amount due from Buyer to SCE for such tax year will be estimated on the basis of the prior year's personal property taxes and such amount will be subject to adjustment after the Phase Closing Date. If the Phase Closing Date occurs between July 1 and December 31, Buyer will deposit with SCE the prorated amount of personal property taxes for the tax year in which the Phase Closing Date occurs and SCE will pay the personal property taxes for such tax year before they become delinquent; provided however, SCE may pay such taxes in installments as permitted by law. (c) SCE will be entitled to any refunds or credits of Taxes relating to the Facilities that are allocable to the period prior to the Phase Closing Date. Buyer will promptly notify and forward to SCE the amounts of any such refunds or credits to SCE within five (5) Business Days after receipt thereof. Buyer will be entitled to any refund or credit of Taxes relating to the Facilities that are allocable to the period on and after the Phase Closing Date. SCE agrees to reasonably cooperate with Buyer's efforts to obtain such refund or credit. Page 6 of 24 (d) After each Phase Closing Date, Buyer will notify SCE in writing, within five (5) Business Days after Buyer's receipt of any correspondence, notice or other communication from a taxing authority or any representative thereof, of any pending or threatened tax audit, or any pending or threatened judicial or administrative proceeding that involves Taxes relating to the Facilitates for the period prior to the Phase Closing Date, and furnish SCE with copies of all correspondence received from any taxing authority in connection with any audit or information request with respect to any such Taxes relating to the Facilities for the period prior to the Phase Closing Date. (e) Notwithstanding any provision of this Agreement to the contrary, with respect to any claim for refund, audit, examination, notice of deficiency or assessment or any judicial or administrative proceeding that involves Taxes relating to the Facilities for the period either entirely prior to the Phase Closing Date or both prior to and after the Phase Closing Date (collectively, "Tax Claim"), the Parties will reasonably cooperate with each other in contesting any Tax Claim, including making available original books, records, documents and information for inspection, copying and, if necessary, introduction as evidence to any such Tax Claim contest and making employees available on a mutually convenient basis to provide additional information or explanation of any material provided hereunder with respect to such Tax Claim or to testify at proceedings relating to such Tax Claim. SCE will control all proceedings taken in connection with any Tax Claim that pertains entirely to the period prior to the Phase Closing Date, and SCE and Buyer will jointly control all proceedings taken in connection with any Tax Claim pertaining to the period both prior to and after the Phase Closing Date. Buyer has no right to settle or otherwise compromise any Tax Claim which pertains entirely to the period prior to the Phase Closing Date; and neither Party has the right to settle or otherwise compromise any Tax Claim which pertains to the periods both prior to and after the Phase Closing Date without the other Party's prior written consent. (f) The obligations of the Parties pursuant to this Section 3.3 shall survive the termination of this Agreement. 4. CONDITIONS PRECEDENT 4.1 Conditions to Buyer's Obligations. Buyer's obligation under this Agreement to purchase the Facilities is subject to the fulfillment or waiver of each of the following conditions precedent: (a) SCE shall have performed or complied in all material respects with all covenants, agreements and conditions contained in this Agreement to be performed or complied with by SCE at or prior to the Commencement Date and each Phase Closing Date. Page 7 of 24 (b) The City Council shall have identified and approved a structured financing plan to pay the Purchase Price and Severance Costs. The terms of a feasible financing shall be determined solely by the City Council. (c) No suit, action or other proceeding shall be pending before any court or Governmental Authority which seeks to restrain or prohibit any of the transactions contemplated by this Agreement or to obtain material damages or other material relief in connection with this Agreement or the transactions contemplated hereby. 4.2 Conditions to SCE's Obligations SCE's obligation under this Agreement to sell the Facilities to Buyer is subject to the fulfillment or waiver of each of the following conditions precedent: (a) Buyer shall have performed or complied in all material respects with all covenants, agreements and conditions contained in this Agreement to be performed by Buyer at or prior to the Commencement and each Phase Closing. (b) No suit, action or other proceeding shall be pending before any court or Governmental Authority which seeks to restrain or prohibit any of the transactions contemplated by this Agreement or to obtain material damages or other material relief in connection with this Agreement or the transactions contemplated hereby. (c) Buyer shall have notified SCE that Buyer has identified and approved a structure financing plan to pay the Purchase Price and Severance Costs. 4.3 CPUC Approval. The obligation of each Party to consummate the purchase and the sale of the Facilities is conditioned upon obtaining CPUC Approval. SCE agrees to make reasonable efforts to draft and file an application seeking CPUC approval within ninety (90) days following the Effective Date of this Agreement. Buyer agrees to cooperate with SCE's efforts to obtain CPUC Approval, including by promptly reviewing and commenting on the application for CPUC Approval. Buyer acknowledges and agrees that SCE makes no representation or warranty with respect to the likelihood of obtaining CPUC Approval, and Buyer hereby waives all Claims against SCE that may arise as a result of the need for CPUC Approval or SCE's failure to obtain CPUC Approval. 4.4 Satisfaction or Waiver of Conditions Precedent. Buyer may waive in writing any of the conditions precedent set forth in Section 4.1, and SCE may waive in writing any of the conditions precedent set forth in Section 4.2. Neither Party shall have the right to waive the condition precedent set forth in Section 4.3. Subject to the foregoing, in the event that any of the conditions precedent set forth in Section 4.1 or Section 4.2 have not been satisfied or waived on or before the Commencement Date or any Phase Closing Date (as the same may be extended), then the Party whose obligations are subject to such condition precedent shall have the right to rescind this Agreement ab initio upon written notice to the other Party, and SCE and Buyer shall thereupon return to the other Party all Page 8 of 24 performances received from the other Party (except for the Severance Costs actually paid), and each Party shall be released from all other obligations under this Agreement, except those which expressly survive termination. 5. CONDITION OF FACILITIES AND LAND RIGHTS 5.1 Compliance with Applicable Requirements and Governmental Approvals. Except for CPUC Approval, Buyer is solely responsible for complying, at Buyer's sole expense, with all Applicable Requirements and obtaining all authorizations, consents, licenses, permits and approvals of Governmental Authorities and third persons in connection with the consummation of the transactions contemplated by this Agreement and with Buyer's operation of the Facilities, whether as result of the PCB content or otherwise. Without limiting the foregoing, Buyer is responsible for any costs of complying with the California Environmental Quality Act ("CEQA"), if and to the extent applicable to the sale and transfer of the Facilities, and satisfying, at Buyer's sole expense, any and all mitigation measures under CEQA that may apply to Buyer's acquisition or operation of the Facilities. Buyer shall promptly notify SCE of any and all mitigation measures that may affect SCE. If SCE determines in good faith that any such mitigation measures may adversely affect SCE, SCE shall have the right without liability to Buyer to terminate this Agreement upon written notice to Buyer. In the event of such termination, SCE and Buyer shall each be released from all obligations under this Agreement, except those that expressly survive termination. Buyer's obligations under this Section 5.1 shall survive the termination of this Agreement. 5.2 Disclosure Regarding Hazardous Substances. SCE hereby discloses to Buyer that Potential Environmental Hazards and Hazardous Substances, including PCBs, may be present at, in, on, under, about, contained in, or incorporated in the Facilities. Buyer represents that it is purchasing the Facilities for Buyer's own use, and not for resale (provided that Buyer contemplates that Buyer may transfer title to the Facilities in connection with financing and/or refinancing of the Facilities). If Buyer sells the Facilities, or any part thereof, it shall disclose, in writing, to all potential Buyers, prior to the sale, that Potential Environmental Hazards and Hazardous Substances, including PCBs, may be present at, in, on, under, about, contained in, or incorporated in the Facilities, or portions thereof. Further, in the event the Facilities (or any portion thereof) are sold, conveyed or transferred in any manner to a person other than SCE, Buyer shall incorporate in the agreement effectuating such transfer, language substantially in the same form as this paragraph. Buyer's obligations under this Section 5.2 shall survive the termination of this Agreement. Notwithstanding anything to the contrary set forth in this Agreement, SCE approval shall not be required for any conveyance of the Facilities, whether or not such conveyance is made in connection with a financing or refinancing of the Facilities or any part thereof. SCE further discloses the following PROPOSITION 65 WARNING: The Safe Drinking Water and Toxic Enforcement Act of 1986, commonly referred to as Page 9 of 24 Proposition 65, requires the governor to publish a list of chemicals known to the State of California to cause cancer and birth defects or other reproductive harm. It also requires California businesses to warn the public of potential exposures to these chemicals that result from their operations. Some of the facilities to be transferred include wooden poles that have been treated with chemical preservatives. These chemicals include pentachlorophenol, which is known to the State of California to cause cancer, and petroleum products such as diesel fuel, which contains chemicals including toluene and benzene that are known to the State of California to cause cancer and birth defects or other reproductive harm. Buyer specifically acknowledges these warning and disclosure and understands that it is responsible for ensuring appropriate personal protective equipment is used by Buyer's employees, agents or contractors coming into contact with wooden poles. 5.3 Disclaimers Regarding the Facilities and the Land. BUYER ACKNOWLEDGES THAT IT IS RELYING UPON ITS OWN INDEPENDENT INVESTIGATION IN DECIDING TO PURCHASE THE FACILITIES. BUYER EXPRESSLY DISCLAIMS RELIANCE ON ANY REPRESENTATIONS, WARRANTIES OR GUARANTIES, EITHER EXPRESS OR IMPLIED, BY SCE, ITS OFFICERS, DIRECTORS, COUNSEL, REPRESENTATIVES OR AGENTS. WITHOUT LIMITING THE GENERALITY OF THE FOREGOING, SCE EXPRESSLY DISCLAIMS ANY REPRESENTATIONS OR WARRANTIES OF ANY KIND OR NATURE, EXPRESS OR IMPLIED, AS TO THE CONDITION, VALUE OR QUALITY OF THE FACILITIES, THE PROSPECTS (FINANCIAL AND OTHERWISE) OF THE FACILITIES, THE QUALITY OF WORKMANSHIP OF THE FACILITIES, OR THE ABSENCE OF ANY DEFECTS THEREIN, WHETHER LATENT OR PATENT. SCE FURTHER SPECIFICALLY DISCLAIMS ANY REPRESENTATION OR WARRANTY REGARDING POTENTIAL ENVIRONMENTAL HAZARDS, THE PRESENCE OF HAZARDOUS SUBSTANCES, COMPLIANCE OF THE FACILITIES OR THE LAND WHERE THE FACILITIES ARE LOCATED WITH ENVIRONMENTAL REQUIREMENTS, OR LIABILITY OR POTENTIAL LIABILITY ARISING UNDER ENVIRONMENTAL REQUIREMENTS. NO SCHEDULE OR EXHIBIT TO THIS AGREEMENT, NOR ANY OTHER MATERIAL OR INFORMATION PROVIDED BY OR COMMUNICATIONS MADE BY SCE, WILL CAUSE OR CREATE ANY REPRESENTATION OR WARRANTY, EXPRESS OR IMPLIED. WITHOUT LIMITING THE GENERALITY OF THE FOREGOING, SCE EXPRESSLY DISCLAIMS: (A) ANY IMPLIED OR EXPRESS WARRANTY OF MERCHANTABILITY; (B) ANY IMPLIED OR EXPRESS WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE; AND (C) ANY IMPLIED OR EXPRESS WARRANTY OF CONFORMITY TO MODELS OR MATERIALS. 5.4 "AS IS" SALE. THE FACILITIES ARE BEING TRANSFERRED "AS IS, WHERE IS, AND WITH ALL FAULTS" IN THEIR EXISTING CONDITION, WITHOUT ANY REPRESENTATIONS OR WARRANTIES OF ANY KIND BY SCE, EXPRESS, IMPLIED OR STATUTORY, AND WITHOUT RECOURSE AGAINST SCE. Page 10 of 24 5.5 Specific Disclaimer Regarding Land Rights. BUYER SPECIFICALLY ACKNOWLEDGES AND AGREES THAT SCE IS NOT ASSIGNING OR OTHERWISE TRANSFERRING ITS RIGHT, TITLE AND INTEREST IN AND TO ANY LAND RIGHTS (OR ANY CLAIM, RIGHT OR BENEFIT ARISING UNDER OR RESULTING FROM SUCH LAND RIGHTS) IN CONNECTION WITH ITS SALE OF THE FACILITIES TO BUYER, AND BUYER ASSUMES ANY AND ALL RISKS AND LIABILITIES IN CONNECTION WITH THE ABSENCE OF ADEQUATE OR APPROPRIATE LAND RIGHTS. 5.6 Maintenance of Facilities Pending Commencement. From the Effective Date until the Phase Closing Date, SCE will, at its expense, operate and maintain the Facilities in accordance with SCE's rate "Schedule LS -1 LIGHTING - STREET AND HIGHWAY - UNMETERED SERVICE COMPANY-OWNED SYSTEM," and consistent with SCE's custom and past practices. 5.7 New Facilities. Until the Commencement Date, SCE may continue to install new streetlights in the City of Temecula in accordance with SCE's standard practices and tariffs and CPUC rules and regulations. 6. COMMENCEMENT AND POST -COMMENCEMENT ACTIVITIES. 6.1 Commencement Date. The "Commencement Date" shall be the date that is sixty (60) days after the CPUC Approval Date or after the approval of a financing plan by the City Council, whichever occurs later. The application seeking CPUC Approval will request such approval within six months of the date the application is filed. SCE makes no representations as to when or in what manner the CPUC will act on the application. 6.2 The Phases. The first Phase shall commence on the Commencement Date ("Commencement"), and each successive Phase shall follow consecutively thereafter or on such earlier date as mutually agreed by the Parties as to the Facilities identified for each Phase. The Parties shall take the following actions during each Phase for the Facilities to be transferred to Buyer in such Phase: (a) For a period not to exceed four (4) months following the commencement of each Phase (each, an "Inventory, Planning and Inspection Period"), the Parties will perform their respective Inventory, Planning and Inspection Activities set forth in Exhibit C, including identifying any Reconfigured Facilities. For each Phase, SCE's Local Service Planning office shall provide written notice to Buyer before the expiration of the Inventory, Planning and Inspection Period identifying any potential Reconfigured Facilities and stating the work necessary to reconfigure such facilities for sale to Buyer and the estimated time and cost to complete the work ("Reconfigured Facilities Notice"). Page 11 of 24 (b) For a period of ten (10) Business Days following Buyer's receipt of the Reconfigured Facilities Notice, Buyer shall have the right to accept or reject the Reconfigured Facilities described in the Reconfigured Facilities Notice, which acceptance or rejection shall be evidenced by a written notice delivered to SCE's Local Service Planning Office. (c) At any time prior to the applicable Phase Closing Date, each Party shall perform and complete its respective Severance Activities for all Facilities in the applicable Phase, excepting only the Reconfigured Facilities identified in the Reconfigured Facilities Notice for that Phase, which Reconfigured Facilities shall be added to the final Phase. Prior to or during the final Phase, each Party shall perform and complete its respective Severance Activities for any Reconfigured Facilities. (d) Not later than thirty (30) days prior to each Phase Closing Date, SCE shall deliver to Buyer an original Bill of Sale duly executed by SCE. The Parties agree that delivery of the Bill of Sale shall be effective upon the earlier of (i) delivery to Buyer by hand of an original Bill of Sale or (ii) Buyer's receipt of a facsimile or other electronic transmission of the Bill of Sale. If delivery is made by facsimile or other electronic transmission, SCE shall concurrently send the original Bill of Sale to Buyer by registered or certified mail or overnight courier. (e) At any time prior to any Phase Closing Date, Buyer may elect at its sole and absolute discretion to remove any of the Facilities (except for Reconfigured Facilities) from any Phase and deduct on a pro rata basis the value of such Facilities from the Purchase Price. (f) (g) By each Phase Closing Date, Buyer shall pay to SCE in U.S. dollars the Purchase Price, Severance Costs, and the Taxes (but not Excluded Taxes) for the Facilities to be transferred to Buyer in such Phase. After completion of the final Phase, SCE's Local Service Planning Office will invoice Buyer separately for any Reconfigured Facilities. 6.3 Assumption of Liabilities. On each Phase Closing Date, Buyer will assume all obligations and liabilities of any kind or nature whatsoever related to, arising from, or associated with ownership or possession of the Facilities transferred to Buyer in such Phase. 6.4 Post -Phase Activities. (a) As soon as practicable after each Phase Closing Date, but effective as of each such Phase Closing Date, SCE will change the charge for electricity furnished to the Facilities transferred to Buyer in such Phase from the Streetlight Rate Schedule LS -1 to the Streetlight Rate Schedule "LS -2 LIGHTING - STREET AND HIGHWAY CUSTOMER -OWNED INSTALLATION - UNMETERED Page 12 of 24 SERVICE" Multiple Service — Rate B and provide written notice to Buyer of such change ("Notice of Rate Change"). (b) Within ninety (90) days after each Phase Closing Date, SCE shall provide an updated map and inventory of the Facilities transferred pursuant to such Phase to Buyer. 6.5 Prohibition on Connecting Non -Conforming Load. Buyer acknowledges and agrees that Buyer's purchase of the Facilities does not entitle Buyer to connect non -conforming load to the Facilities or supporting circuits beyond SCE's initial point of connection. If Buyer wishes to connect such non -conforming load, Buyer agrees to comply with SCE's applicable filed tariffs. 7. RELEASE. 7.1 Release. Buyer, for itself, and for any future owners of all or a part of the Facilities, and each of their respective predecessors, successors, assigns, licensees, officers, directors, employees, agents, partners, shareholders, transferees, parent and subsidiary corporations, legal representatives, heirs, beneficiaries, executors and administrators hereby fully and forever releases, discharges and covenants not to sue the SCE Parties of, from or for any and all losses (including diminution in the value of the Land) and all other costs, claims, demands, actions, suits, orders, causes of action, obligations, controversies, debts, expenses, accounts, damages (including consequential or direct damages), judgments and liabilities of whatever kind or nature (including fines and civil penalties), and by whomsoever asserted, in law, equity or otherwise, whether known or unknown, (each a "Claim" and, collectively, "Claims") arising from or in any way connected with the Facilities, including without limitation any Claims relating to SCE's maintenance of the Facilities prior to each Phase Closing Date, Claims relating to Potential Environmental Hazards, and Claims relating to the presence of PCBs or any other Hazardous Substances in the Facilities, and/or in, on or about the Land. 7.2 Waiver of Civil Code § 1542. With respect to the matters being released in Paragraph 7, and as to those matters only, Buyer does knowingly, after having first obtained the advice of its attorneys, waive all of the provisions of California Civil Code § 1542 ("Section 1542"). Section 1542 reads as follows: "A general release does not extend to claims which the creditor does not know or suspect to exist in his or her favor at the time of executing the release, which if known by him or her must have materially affected his or her settlement with the debtor." Buyer acknowledges and agrees that: (a) the releases set forth in Paragraph 7 are intended to extend to and extinguish all claims, causes of action, etc. that are encompassed within the terms of the releases, including those that are not presently known to or suspected by Buyer and (b) it may hereafter discover facts in addition to or Page 13 of 24 different from those which it now believes concerning the subject matter of this Agreement, and that notwithstanding any such new or different facts, the releases contained herein will remain effective. Buyer further acknowledges and agrees that the foregoing waiver of Section 1542 is an essential and material term of this Agreement, without which said consideration would not have been given. Buyer has been advised by its legal counsel regarding this release and waiver and understands and acknowledges the significance and consequences of this release and waiver of Section 1542. 8. INDEMNITY. Buyer shall, at its sole cost and expense, indemnify, protect, defend and hold the SCE Parties harmless, to the fullest extent permitted by law, from and against any and all Claims (including the payments of damages, both actual and consequential, the payment of penalties and fines, the payment of the actual fees and expenses of experts, attorneys and others, and the payment of the cost of environmental investigations, monitoring, containment, abatement, removal, repair, cleanup, restoration, remedial work and other "response costs" under CERCLA or any other Environmental Requirements) arising from or in any way connected with: (a) any activities or failures to act in connection with this Agreement by Buyer, its employees, agents, or contractors; or (b) the ownership, possession, use or operation of the Facilities transferred to Buyer from and after the Phase Closing Date applicable to such Facilities; or (c) Potential Environmental Hazards relating to the Facilities or the presence, disposal, dumping, escape, seepage, leakage, spillage, discharge, emission, pumping, emptying, injecting, leaching, pouring, release or threatened release of PCBs or any other Hazardous Substances in connection with the Facilities, to the extent such Hazardous Substances were present or affecting the Facilities and/or in, on, or about the Land as of the applicable Phase Closing Date; or (d) the failure of the Facilities to comply with any Applicable Requirements; or (e) Buyer's breach of any of its obligations under this Agreement. If any action or proceeding is brought against any one or more SCE Parties for any Claim against which Buyer is obligated to indemnify or provide a defense hereunder, Buyer, upon written notice from SCE, shall defend the SCE Parties. Buyer's obligation to defend includes the obligation to defend claims and participate in administrative proceedings, even if they are false or fraudulent. The indemnity, defense and other obligations of Buyer in this Section 8 shall survive the termination of this Agreement. 9. MISCELLANEOUS. 9.1 Time of Essence. Time is of the essence of this Agreement and each and every provision hereof. 9.2 Force Majeure. Except for the payment of money when due, performance by either Party hereunder shall not be deemed to be in default, or considered to be a default, where delays or defaults are due to force majeure events beyond the control of such Party, including, without limitation, war, insurrection, strikes, lockouts, riots, floods, earthquakes, fires, casualties, acts of God, acts of the public enemy, epidemics, quarantine restrictions, government imposed moratorium legislation, actions or failures to act by any regulatory authority with jurisdiction over SCE (including the CPUC), freight embargoes, lack of transportation, Page 14 of 24 weather -caused delays, inability to secure necessary labor, materials or tools, delays of any contractor, subcontractor or supplier, that are not attributable to the fault of the Party claiming an extension of time. An extension of time for any such force majeure cause shall be for the period of the enforced delay and shall commence to run from the date of occurrence of the delay; provided, however, that the Party claiming the existence of the delay first provides the other party with written notice of the occurrence of the delay, within ten (10) days of the commencement of such occurrence of a force majeure event and, thereafter, takes prompt and reasonable action within its control to remedy such force majeure event. 9.3 Further Assurances. Each Party hereto agrees to execute and deliver to the other Party such further documents or instruments as may be necessary or appropriate in order to carry out the intentions of the Parties as contained in this Agreement. 9.4 Binding Effect; Assignment. This Agreement shall be binding upon, and shall inure to the benefit of, the heirs, successors and assigns of the Parties hereto. Notwithstanding the foregoing, Buyer shall have no right to assign this Agreement or any of its rights or obligations under this Agreement. 9.5 Severability. If any provision of this Agreement shall be unenforceable or invalid, the same shall not affect the remaining provisions of this Agreement and the provisions of this Agreement are intended to be and shall be severable. 9.6 Survival. The covenants, agreements, obligations, indemnities and releases contained in Sections 3.3, 5, 6.3, 6.4, 6.5, 7 and 8 of this Agreement shall survive the termination of this Agreement. 9.7 Governing Laws. This Agreement shall be governed by, and construed and enforced in accordance with, the laws of the State of California without reference to its conflicts of laws provisions. 9.8 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. 9.9 Notices. Any notice or other communication required or permitted under this Agreement shall be in writing and shall be either personally delivered or transmitted by registered or certified mail, return receipt requested, postage prepaid, or by a nationally recognized overnight courier, such as FedEx or Airborne Express, addressed to the Parties as follows: Page 15 of 24 If to SCE: If to Buyer: Manager of Streetlights Attention: John King Southern California Edison 6042 A Irwindale Ave, Irwindale CA 91702 City Manager City of Temecula 41000 Main Street Temecula, CA 92590 The date of any notice or communication shall be deemed to be the date of receipt if delivered personally, or the date of the receipt or refusal of delivery if transmitted by mail or overnight courier. Any Party may change its address for notice by giving notice to the other Party in accordance with this Section 9.9. 9.10 Limitation on Liability. Buyer expressly agrees that the obligations and liabilities of SCE under this Agreement and any document referenced herein shall not constitute personal obligations of the officers, directors, employees, agents, affiliates, members, representatives, stockholders or other principals or representatives of SCE. SCE expressly agrees that the obligations and liabilities of Buyer under this Agreement and any document referenced herein shall not constitute personal obligations of the officers, directors, employees, agents, affiliates, members, representatives, stockholders or other principals or representatives of Buyer. The limitations contained in this Section 9.10 shall survive the termination of this Agreement. 9.11 Exhibits. The following Exhibits are attached hereto and incorporated by reference into this Agreement. Exhibit A Exhibit B Exhibit C Exhibit D Exhibit E Description of the Facilities Form of Bill of Sale Planning, Inspection and Severance Activities Communications Equipment Point of Demarcation Diagrams 9.12 Dispute Resolution. In the event any dispute arises concerning the enforcement and/or interpretation of this Agreement, the Parties agree to attempt initially to settle such claims or disputes in good faith between themselves. Said obligation to discuss settlement of such claims or disputes shall be initiated by written notice of such claim or dispute. Should the Parties not settle such claims or disputes within thirty (30) days of the date of mailing of such notice or within such additional time period to which the Parties agree in writing (the "Negotiation Period"), the Parties may mutually agree to submit any such claim or dispute to mediation. In such case, the Parties will select an independent mediator within thirty (30) days of the expiration of the Negotiation Period (the "Selection Period"), either by mutual Page 16 of 24 agreement or, in the absence of agreement on a mediator, by requesting during the Selection Period that the American Arbitration Association in Los Angeles, California appoint a mediator. The mediation shall be commenced within thirty (30) days of the selection of a mediator by the Parties or the American Arbitration Association. Except as provided herein or by written agreement of the Parties, the mediation shall be conducted in Los Angeles pursuant to the rules of the American Arbitration Association. If the Parties are unable to settle the dispute through discussions or in mediation, each Party shall have the right to pursue all of its remedies at law or in equity. The covenants of Buyer and SCE contained in this Section 9.12 shall survive the termination of this Agreement. 9.13 Communications Equipment. Buyer acknowledges that the Facilities have certain SCE -owned and operated radio equipment attached to them as identified in Exhibit D ("Communications Equipment"). Concurrently with each Phase Closing Date, Buyer shall grant to SCE a cost-free license to leave in place, operate, maintain, replace and remove any Communications Equipment attached to Facilities included in such Phase pursuant to a Pole Attachment License Agreement. 9.14 Interpretation. The language in all parts of this Agreement shall be construed according to its normal and usual meaning and not strictly for or against either SCE or Buyer. The headings of the paragraphs of this Agreement are inserted solely for convenience of reference and are not a part of and are not intended to govern, limit or aid in the construction of any terms or provisions hereof. The words "include," "includes," and "including" shall be deemed to be followed by the phrase "without limitation." 9.15 Authority. Each Party represents and warrants that the execution, delivery and performance of this Agreement has been duly authorized by such Party and each person signing this Agreement on its behalf is duly and validly authorized to do so. 9.16 Prior Agreements. This Agreement and the exhibits hereto contain the entire agreement and understating of the Parties relating to the subject matter hereto and shall supersede any prior written or oral agreements or communications between the Parties pertaining to such subject matter. IN WITNESS WHEREOF, the Parties hereto have caused this agreement to be duly executed as of the date and year first written above. [SIGNATURES APPEAR ON FOLLOWING PAGE] Page 17 of 24 ATTEST: Randi Johl - City Clerk APPROVED AS TO FORM: Peter M. Thorson - City Attorney SCE: SOUTHERN CALIFORNIA EDISON, a California corporation By: Paul Grigaux Its: Sr. Vice President of Transmission and Distribution BUYER: CITY OF TEMECULA, a California Municipal Corporation By: Aaron Adams Its: City Manager Exhibit A-1 Exhibit A Description of Facilities Exhibit A-2 Exhibit B Form of Bill of Sale BILL OF SALE Pursuant to that certain Purchase And Sale Agreement, dated , 2017 ("Agreement"), by and between Southern California Edison, a California corporation ("SCE"), and the City of , a Municipal Corporation ("Buyer"), effective as of , 20 , SCE hereby sells, assigns, transfers and delivers to Buyer all of SCE's right, title and interest in and to the property described in Attachment A ("Facilities"), attached hereto and hereby incorporated herein by this reference. All capitalized terms not defined in this Bill of Sale shall have the meanings given them in the Agreement. THE FACILITIES ARE BEING TRANSFERRED "AS IS, WHERE IS, AND WITH ALL FAULTS" IN THEIR EXISTING CONDITION, WITHOUT ANY REPRESENTATIONS OR WARRANTIES OF ANY KIND BY SCE, EXPRESS, IMPLIED OR STATUTORY, AND WITHOUT RECOURSE AGAINST SCE. WITHOUT LIMITING THE GENERALITY OF THE FOREGOING, SCE EXPRESSLY DISCLAIMS ANY REPRESENTATIONS OR WARRANTIES OF ANY KIND OR NATURE, EXPRESS OR IMPLIED, AS TO THE CONDITION, VALUE OR QUALITY OF THE FACILITIES, THE PROSPECTS (FINANCIAL AND OTHERWISE) OF THE FACILITIES, THE QUALITY OF WORKMANSHIP OF THE FACILITIES, OR THE ABSENCE OF ANY DEFECTS THEREIN, WHETHER LATENT OR PATENT. SCE FURTHER SPECIFICALLY DISCLAIMS ANY REPRESENTATION OR WARRANTY REGARDING POTENTIAL ENVIRONMENTAL HAZARDS, THE PRESENCE OF HAZARDOUS SUBSTANCES, COMPLIANCE OF THE FACILITIES OR THE LAND WHERE THE FACILITIES ARE LOCATED WITH ENVIRONMENTAL REQUIREMENTS, OR LIABILITY OR POTENTIAL LIABILITY ARISING UNDER ENVIRONMENTAL REQUIREMENTS. BUYER SPECIFICALLY ACKNOWLEDGES AND AGREES THAT SCE IS NOT ASSIGNING OR OTHERWISE TRANSFERRING ITS RIGHT, TITLE AND INTEREST IN AND TO ANY LAND RIGHTS (OR ANY CLAIM, RIGHT OR BENEFIT ARISING UNDER OR RESULTING FROM SUCH LAND RIGHTS) IN CONNECTION WITH ITS SALE OF THE FACILITIES TO BUYER, AND BUYER ASSUMES ANY AND ALL RISKS AND LIABILITIES IN CONNECTION WITH THE ABSENCE OF ADEQUATE OR APPROPRIATE LAND RIGHTS. This Bill of Sale is executed pursuant to the authorization contained in the order of the California Public Utilities Commission in its Decision No. , dated , and is subject to all the terms and conditions of the Agreement, including the provisions set forth above. Exhibit B-1 The parties represent that they are duly authorized to execute this Bill of Sale. SOUTHERN CALIFORNIA EDISON COMPANY, a California corporation By: (Name of Business Unit VP) (Title of VP) Accepted and Agreed: BUYER: CITY OF TEMECULA, a California Municipal Corporation By: Name: Title: Exhibit B-2 Exhibit C Planning, Inspection and Severance Activities Section Reference Activity SCE Responsibility City Responsibility 2.2 Provide Buyer with draft phase maps X 6.2(a) Field validation to identify applicable LS -1 Streetlights X 6.2(a) Identify/Confirm Points of demarcation (POD) X 6.2(a) Confirm every pole in the City has been accounted for X 6.2(a) Confirm actual phase maps and transition timelines X X 6.2(a) Communicate with the Buyer any additional relocation/reconfiguration costs (assets and operational) X 6.2(b) Buyer accepts or refuses any additional relocation/reconfiguration costs (assets and operational)- please see above X 6.2 (c) Update the inventory (if applicable) X 3.1(c) Update the Purchase Price for the Final Phase (as applicable if pole count vanes by 5% or more) X 6.2(a) Provide revised maps and inventory list to Buyer (if applicable) X 6.2(b) Buyer signs off on updated inventory list (if applicable) X 6.2(d) Bill of Sale to Buyer for current Phase X 6.2(a) SCE Pole tag removal X 6.2(a) Buyer installs its pole tags X 6.2(e) Buyer payment X 6.4(a) Convert from LS -1 to LS -28 rate at completion of each Phase X 6.4(b) Provide updated LS -2 B maps and inventory list to Buyer X 6.4(c) Buyer confirms rate change has gone into effect X 6.4(d) Phase is complete X X Exhibit D Communications Equipment Exhibit E Point of Demarcation Diagrams Street light system within highlighted area can be purchased by city. Hand Hole or Vau It/Pad/ BURD UG Street Light to Street Light System Elevation View Point of Demarcation Load Side of Insulink Within Access Cover Service Street light composition includes, but is not limited to concrete, composite, fiberglass, and steel. 4 Point of Demarcation Load Side of Insulink Within Access Cover. Hand Hole or Vault/ Pad/BURD City to purchase street lights to point of demarcation as noted on drawing. City is responsible for installing city numbering system on street lights. Designed by Rich Viveros Staff Engineering 8/11/14 Street light system within highlighted area can be purchased by city. Hand Hole or Vault/ Pad/SURD 0 Service UG Cascading Street Lighting Elevation View Point of Demarcation Load Side of Insulink Within Access Cover Street Ligh Hand Holes Access Covers Hand Hole or VaultlPad/BURD Street Tight composition includes, but is not limited to concrete, composite, fiberglass, and steel. ♦ Point of Demarcation Load Side of Insulink Within Access Cover 100`#8—M 70 City to purchase street lights to point of demarcation as noted on drawing. City is responsible for installing city numbering system on street lights. Designed by Rich Viveros Staff Engineering 8/11/14 Street light system within highlighted area can be purchased by city. Hand Hole or Vault/Pad/ BURD UG Housing Tract Street Lighting Elevation View Point of Demarcation Load Side of Insulink Within Access Cover Service SCE Hand Hole Service SCE Hand Hole Street light composition includes, but is not limited to concrete, composite, fiberglass, and steel. ♦ Point of Demarcation Load Side of Insulink Within Access Cover 100'#8—M 70 Hand Hole or Vault/ Pad/BURD City to purchase street lights to point of demarcation as noted on drawing. City is responsible for installing city numbering system on street lights. 'i Designed by Rich Viveros Staff Engineering 8/11/14 Attachment G-1: UG Duct/DB/CIC Street Lighting Elevation View Street light system within highlighted area can be purchased by city. Point of Demarcation Street light composition includes, but is not limited to wood, concrete, composite, fiberglass, and steel. Point of Demarcation Load Side of One-Bolt/Insulink. Hand Hole or Vault/ Existing 1234567E 35' - 1970 Pad/BURD 9500 I-IPSV 100'#8—M70 City to purchase pole/riser/duct to point of demarcation as noted on drawing. City is responsible for installing city numbering system on street light. Hand Hole or Vault/ Pad/SURD Designed by Rich Viveros Staff Engineering 8/11/14 Source Duplex/AT Point of T Demarcation Wood pole/ Marblelite/ Steel Attachment B: OH Street Lighting System Elevation View Street light composition includes, but is not limited to Duplex/AT wood, concrete, composite, fiberglass, and steel. Street Tight system within highlighted area can be purchased by city. *Point of Demarcation Load Side of One -Bolt/ Insulink. SCE to Land on Roller Existing 1234567E 35' - 1970 Existing Steel 1234568E 28' — 1970 9500 HPSV 4 4 4 Existing 1234568E 35' — 1970 9500 HPSV City to purchase pole and wire to point of demarcation as noted on drawing. City is responsible for installing city numbering system on street lights. S = Steel Designed by Rich Viveros Staff Engineering 8/11/14 Attachment D: OH/UG Net Comm Radio Attachments SCE network radio to remain on mast arm at no cost to SCE. All future mast arm attachments will be made at no cost to SCE. If agreement cannot be reached, these will be non - sellable street lights. Designed by Rich Viveros Staff Engineering 8/11/14 Attachment A: Non -Sellable Street Lights on SCE Distribution/Joint Poles Distribution Pole Anchor Stand Alone Pole with Secondary/Service and Guy Attachments A/D Communication CATV Stand Alone Joint Pole Designed by Rich Viveros Staff Engineering 8/11114 NO -FEE LIGHT POLE LICENSE AGREEMENT FOR WIRELESS ATTACHMENT BETWEEN THE CITY OF TEMECULA AND SOUTHERN CALIFORNIA EDISON This No -Fee Light Pole License Agreement ("Agreement") is made as of , 2017 ("Effective Date"), by and between the City Of Temecula, a California Municipal Corporation ("Licensor"), and Southern California Edison Company, a California corporation ("Licensee"), individually "Party" and collectively "Parties." Licensor herein provides Licensee a no -fee license to attach certain wireless communication equipment to light poles that are owned by Licensor and used by Licensor to provide street lighting services to customers. The terms and conditions of this Agreement are as follows: 1. DEFINITIONS Terms with the initial letter or letters capitalized, whether in the singular or plural, shall have the following meanings: a. Applicable Requirement: Any law, code, regulation, ordinance, statute or requirement of a governmental or quasi -governmental authority, regulatory agency or any other similar authority with jurisdiction or control over access to or use of the Light Pole, an Attachment, Work on a Light Pole or operation of an Attachment. b. Attachment: A wireless communicating device and all of its associated ancillary equipment which are owned by Licensee and serve the purpose(s) presently served by those fixtures identified in Exhibit A hereto. c. Custom Light Pole: A specialized light pole, owned and installed by Licensor and paid for by Licensee, for the purposes of accommodating Licensee's Attachment and for Licensor to provide street lighting services. d. Equipment: All ancillary equipment owned and utilized by Licensee in connection with an Attachment, and installed on third party property. e. Light Pole: A Licensor Light Pole or a Custom Light Pole. f. Licensor Light Pole: A standard light pole owned by Licensor used to provide street lighting services. -1- g. Work: Any work performed by Licensee relating to an Attachment, including the installation, repair, removal or replacement of the Attachment or Equipment. 2. TERM The initial term of this Agreement shall be ten (10) years, with automatic renewal terms of ten (10) years each, provided, however, that either Party may terminate this Agreement by written notice to the other Party given not more than one year and not less than ninety (90) days prior to the expiration of the initial term or any succeeding term ("Termination Notice"). Upon the issuance of a Termination Notice by either Party, only Licensee's rights to install Future Attachments as described in this Agreement shall terminate, but Licensee's rights under this Agreement with regard to then -installed Attachments and Upgraded Attachments shall not terminate. 3. ATTACHMENTS The installed Attachments are listed in Exhibit A hereto. During the term hereof, Licensee shall have the right (i) to upgrade Attachments to new technology that serves the same purpose as the Attachments listed on Exhibit A ("Upgraded Attachments"), and (ii) to install new Attachments that are not listed in Exhibit A ("Future Attachments"), so long as such Upgraded Attachments and Future Attachments serve the same purpose as the Attachments listed on Exhibit A and do not interfere in any manner with any then -existing Licensor equipment. All installations of Upgraded Attachments and Future Attachments shall be performed in in a good and workmanlike manner. 4. LICENSEE'S ATTACHMENT RIGHTS Licensee shall have a no -fee license to use the Attachment for wireless communications, and to maintain, remove, repair or replace the Attachment, as described herein (collectively, the "Attachment Rights"). All costs and expenses incurred by Licensee as a result of Licensee's exercise of its Attachment Rights hereunder shall be the sole responsibility of Licensee. 5. CONDITIONS AND RESTRICTIONS ON LICENSE RIGHTS In addition to the other terms and conditions of this Agreement, Licensee's exercise of its Attachment Rights shall be subject to the following conditions and restrictions: a. Licensee shall operate its Attachment for wireless communication equipment. -2- b. Licensee shall be solely responsible for separately obtaining any electric utility or other services required for operation of its Attachment, if secondary power from the streetlight is inaccessible. c. Licensor shall not be required to modify the Light Pole to accommodate use by the Licensee. d. Licensor shall not install any Equipment for the Licensee, Licensee shall be solely responsible for the installation of any Equipment. e. Licensee's rights regarding Upgraded Attachments and/or Future Attachments shall not interfere with Licensor's street -lighting operations. If an Attachment made under this Agreement interferes with Licensor's ability to use a Light Pole for street -lighting purposes, then Licensor will inform the Licensee and Licensee shall remedy the interference in a reasonably prompt period of time after receiving notice of the interference from Licensor. f. Licensor shall not install any devices, and Licensor shall not allow third parties to install any devices that interfere with Licensee's Attachment. If Licensor interferes with Licensee's wireless communication, then Licensor shall immediately remedy the interference. g. Prior to commencing any work or activity affecting any Light Pole, Licensee shall provide Licensor with not less than three (3) business days prior notice. 6. ATTACHMENT a. Licensee shall be allowed to install Future Attachments at additional locations under this Agreement upon reasonable prior notice to Licensor; provided, however, Licensor may disapprove proposed Future Attachments in the event Licensor reasonably determines the proposed Future Attachments may interfere with any municipal operations or Licensor equipment. Licensee shall provide Licensor the structure number and address or location description where the Attachment will be installed. b. Licensee shall use commercially reasonable efforts to perform any Work in a manner which will not cause any interruption of Licensor's street -lighting services or other equipment. c. All Work shall be performed at Licensee's sole risk and cost and shall be performed in a good and workmanlike manner and Licensee shall indemnify, defend and hold harmless Licensor, its elected officials, staff, directors, invitees, employees, agents, contractors, successors and assigns, from any and all costs, liabilities, claims and expenses, including those from death or injury to any person or from a loss or damage to any real, personal or other property, to the extent -3- arising out of or pertaining to any Work, or any act or failure to act by any of Licensee's employees, agents, or contractors in relation to the Upgraded Attachments and Future Attachments. d. The performance of any Work shall comply with the requirements for such Work as contained in applicable industry standards, specific work requirements imposed by Licensor or a third party, or in any Applicable Requirements associated with the Work. e. Upon written notification from Licensor or a government authority that the Attachment or any Equipment is out of compliance with any Applicable Requirement or is unsafe or hazardous, Licensee shall promptly take whatever actions are necessary to come into full compliance with such Applicable Requirements or to remedy the unsafe or hazardous condition, as the case may be. Notwithstanding any other provision of this Agreement, if at any time, in Licensor's sole judgment, an unsafe or dangerous condition exists, Licensor shall immediately notify Licensee and Licensee shall have twenty-four (24) hours from such notice to remedy the unsafe or dangerous condition. If Licensee does not remedy the unsafe or dangerous condition within such twenty-four (24) hour period, then Licensor may correct such condition and notify Licensee of such correction within three (3) business days. If at any time, in Licensor's sole judgment, an imminent threat to human life or safety exists, Licensor may correct such condition and notify Licensee of such correction within three (3) business days. f. Licensee shall not drill, burn or punch any holes in a Light Pole, without first obtaining written consent from Licensor, which consent shall not be unreasonably withheld. Licensee shall reimburse Licensor for any damage to any Licensor Light Pole in connection with the use, repair, restoration or replacement of a Light Pole by Licensee. g. Licensee shall follow Licensor's established procedures to request Licensor to replace a Licensor Light Pole with a Custom Light Pole, and Licensee shall be solely responsible for all costs of such request and any resulting replacement. 7. REMOVAL OF AN ATTACHMENT FROM A LIGHT POLE a. Licensee may at any time remove an Attachment from any Light Pole. b. Nothing in this Agreement shall be construed to limit Licensor's rights, at any time, to remove a Light Pole from service or to require Licensee to remove its Attachment from a Light Pole that is being removed from service. In the event Licensor requires Licensee to remove its Attachment from a Light Pole that is being removed from service, then Licensor will notify Licensee ninety (90) days prior to the removal and use reasonable efforts to supply Licensee with an alternative Light -4- Pole for such Attachment. Licensee shall complete removal of its Attachment within ninety (90) days of Licensor's request to do so. c. Whenever Licensee removes an Attachment, Licensee shall restore the Light Pole to its original condition, reasonable wear and tear excepted, except where Licensor notifies Licensee that restoration is unnecessary because the Light Pole is being removed from service or Licensor agrees otherwise. d. When a Light Pole that contains an existing Attachment is relocated or replaced by Licensor, and there is a suitable other location for a new Light Pole or an existing Light Pole which could be used by Licensee for its Attachment, then Licensor and the Licensee may agree that Licensee may so use the other location or Light Pole and amend Exhibit A to reflect the transfer of Licensee's Attachment Rights. Except in emergency situations, Licensor will notify Licensee ninety (90) days prior to relocation or replacement of Light Pole. 8. RISK OF LOSS; RESTORATION OR REPAIR OF LIGHT POLE In the event a Light Pole is damaged or destroyed, restoration of Licensor's use of a Light Pole shall take priority over Licensee's restoration of its use; provided, however, that Licensor shall not unreasonably delay Licensee's opportunity to restore the use of its Attachment. Licensor shall permit Licensee to make repairs to restore use of the Attachment, as long as such restoration efforts do not interfere with Licensor's restoration activities. In addition, Licensee shall fully cooperate with Licensor if Licensor performs any repairs or other work on the Light Pole, which work may require a temporary shutdown of Licensee's Attachment. The Licensor shall notify the Licensee at least 48 hours prior to planned repairs that will require a shutdown of the Licensee's Attachment. 9. REGULATORY MATTERS To the extent that this Agreement is subject to the jurisdiction of any regulatory authority, Licensor and Licensee acknowledge that this Agreement may be subject to such changes, modifications or termination as that regulatory authority may direct from time to time in the exercise of its jurisdiction. 10. INDEMNIFICATION AND LIMITATION OF LIABILITY a. Licensee shall indemnify, defend and hold harmless Licensor, its elected officials, staff, directors, invitees, employees, agents, contractors, successors and assigns, from any and all costs, liabilities, claims and expenses, including those from death or injury to any person or from a loss or damage to any real, personal or other property, to the extent arising from any negligent act or omission by Licensee, or by any of Licensee's employees, agents, or contractors in performing this Agreement. -5- b. Licensor shall indemnify, defend and hold harmless Licensee, its affiliates and each of their directors, invitees, employees, agents, contractors, successors and assigns, from any and all costs, liabilities, claims and expenses, including those from death or injury to any person or from a loss or damage to any real, personal or other property, to the extent arising from any negligent act or omission by Licensor, or by any of Licensor's employees, agents, or contractors in performing this Agreement. c. The indemnified Party shall promptly notify the indemnifying Party of the existence of any matters to which indemnifying Party's indemnity obligations apply. Upon demand by indemnified Party, the indemnifying Party shall defend at its own expense with mutually acceptable counsel any such matter; provided that indemnified Party shall at all times also have the right to fully participate in the defense and consent to any settlement or compromise. d. IN NO EVENT SHALL EITHER PARTY BE LIABLE TO THE OTHER PARTY FOR ANY INCIDENTAL, INDIRECT, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES (INCLUDING LOSS OF THE OTHER PARTY'S CUSTOMERS OR GOOD WILL, OR LOST REVENUE OR PROFITS), FOR ANY CAUSE OF ACTION, WHETHER IN CONTRACT OR TORT, ARISING IN ANY MANNER FROM THIS AGREEMENT OR THE PERFORMANCE OR NON -PERFORMANCE OF OBLIGATIONS HEREUNDER, REGARDLESS OF THE CAUSE OR FORESEEABILITY THEREOF. 11. TITLE AND RISK OF LOSS a. Licensor shall have and retain sole and exclusive ownership of all Light Poles, and Licensor's ownership shall not be affected by Licensee's Attachment to the Light Pole. b. Except as otherwise provided for herein, Licensee shall retain its ownership of the Attachment and any Equipment at all times. 12. INSURANCE At all times during the term of this Agreement, Licensee shall maintain and shall require its subcontractors that perform any Work pursuant to this Agreement to maintain insurance coverage as described below: a. Worker's Compensation Insurance with statutory limits, in accordance with the laws of the State of California, and Employer's Liability Insurance with limits of not less than one million dollars ($1,000,000). Licensee shall require its insurer to waive all rights of subrogation against Licensor, its officers, agents and employees. -6- b. Commercial General Liability Insurance, including coverage for bodily injury, property damage, products/completed operations liability and contractual liability, with a per occurrence limit of not less than two million dollars ($2,000,000). Such insurance shall (i) name Temecula, its officers, agents, and employees as additional insureds, but only for Licensee's negligent acts or omissions; (ii) be primary for all purposes; and (iii) contain standard cross -liability provisions. Written proof of compliance with the requirements of this Section, consisting of Certificates of Insurance and a copy of the Additional Insured Endorsement for the Commercial General Liability insurance policy, in a form acceptable to Licensor, shall be provided to Licensor prior to any Attachment or the installation of any Equipment upon an Light Pole and prior to the expiration of each policy year thereafter. The Certificates of Insurance shall provide that this insurance shall not be terminated, canceled or reduced except on thirty days' prior written notice to Licensor. Failure to provide and maintain such insurance shall constitute a default under this Agreement. Licensee may self -insure any and all of the above insurance requirements. 13. REMEDIES IN THE EVENT OF DEFAULT If either Party fails to comply with a material term or condition of this Agreement, the non -breaching party shall provide written notice to the defaulting party of such non-compliance. The breaching party shall then have thirty (30) days (except in the case of health and safety issues or graffiti, which shall require cure within forty-eight (48) hours) from receipt of such notice to reasonably cure such non-compliance. If such a cure is not completed within the thirty (30) day period (or 48 hour period as provided above), or if a cure is not possible within such period and the breaching party has not taken steps to effect such cure, then the non -breaching party may pursue its legal remedies relating to such non-compliance. 14. DISPUTE RESOLUTION a. Except as may otherwise be set forth expressly herein, all disputes arising under this Agreement shall be resolved as set forth in this Section 14. To be eligible for resolution under this Section 14, all disputes concerning payments must be invoked within sixty (60) business days of the payment due date. b. Licensor and Licensee shall attempt in good faith to resolve any dispute arising out of or relating to this Agreement promptly by negotiations between an authorized representative of each of the Parties. Any dispute which cannot be resolved between the authorized representative shall be referred to an officer or designee of Licensee and Licensor. Licensor or Licensee shall give the other Party written notice of any dispute following expiration of the applicable cure period pursuant to Section 13. Within twenty (20) days after delivery of such notice, -7- the designated parties shall meet at a mutually acceptable time and place, and thereafter as often as they reasonably deem necessary to exchange information and to attempt to resolve the dispute. If the matter has not been resolved within thirty (30) days of the first meeting, the Parties will consider and decide whether the dispute should be submitted to JAMS, or its successor, for mediation. c. All negotiations and any mediation conducted pursuant to this Section 14 shall be confidential and shall be treated as compromise and settlement negotiations, to which Section 1152 of the California Evidence Code shall apply, which section is incorporated in this Agreement by reference. d. Notwithstanding the foregoing provisions, either Licensor or Licensee may seek immediate equitable relief, a preliminary injunction or other provisional judicial remedy. e. Licensor and Licensee shall continue to perform their obligations under this Agreement pending final resolution of any dispute arising out of or relating to this Agreement. f. If Licensor and Licensee, after good faith efforts to resolve a dispute under the terms of this Agreement (as provided in Subpart b above), cannot agree to a resolution of the dispute, either party may pursue whatever legal remedies may be available to such party, at law or in equity, before a court of competent jurisdiction and with venue in Los Angeles County, California. 15. TAXES AND LIENS Licensee shall pay when due any and all taxes or assessment resulting from any Attachment on any Light Pole including, but not limited to, special assessments and governmental fees of any kind whatsoever which may be levied or assessed upon any personal property which Licensee has caused to be placed or maintained upon Licensor's facilities, or against Licensee's business and shall keep Licensor's property and facilities, including any Light Poles, free from all liens, including but not limited to mechanics liens, and encumbrances by reason of the use, occupancy, or maintenance of Licensor's facilities or property by Licensee or by any person claiming under Licensee. It is further agreed that in the event Licensee fails to pay the above-mentioned taxes, assessments, or liens when due, Licensor shall have the right to pay the same and invoice Licensee for the amount thereof and Licensee shall pay the same upon demand together with interest at the maximum rate allowed by law from the date of such expenditure by Licensor. 16. NOTICES Notices hereunder must be in writing and transmitted by United States mail or by personal delivery to Licensor. Such notices shall be deemed given: (a) upon receipt in the case of personal delivery or confirmed facsimile transmittal; -8- (b) two (2) days after it is sent by certified mail, with a return receipt requested, (c) three (3) days after deposit in the mail, or the next day in the event of overnight delivery. If to Licensor: City of Temecula Attn: City Manager 41000 Main Street Temecula, CA 92590 If to Licensee: 17. DISCLAIMER Southern California Edison Manager of Streetlights Attention: John King 6042 A Irwindale Ave Irwindale CA 91702 LICENSOR MAKES NO REPRESENTATION OR WARRANTY WHATSOEVER CONCERNING THE SUITABILITY OR CONDITION OF ANY LIGHT POLE. FURTHERMORE, IT IS SPECIFICALLY UNDERSTOOD AND HEREBY ACKNOWLEDGED BY LICENSEE THAT ANY LIGHT POLE MADE AVAILABLE HEREUNDER, TO THE MAXIMUM EXTENT PERMISSIBLE BY LAW, WILL BE PROVIDED BY LICENSOR ONLY ON AN "AS -IS" BASIS AND WITHOUT ANY WARRANTY BY LICENSOR ABOUT THE CONDITION OF THE LIGHT POLE OR ITS SUITABILITY FOR LICENSEE'S PURPOSES. FURTHER, LICENSEE'S RIGHTS HEREUNDER SHALL BE SUBORDINATE TO LICENSOR'S USE OF THE LIGHT POLE FOR STREET LIGHTING SERVICES. 18. GENERAL PROVISIONS a. California Law. This Agreement, and performance pursuant to it, shall be governed, interpreted, construed, and regulated by the laws of the State of California, without reference to its conflicts of laws provisions. b. Assignment. Neither Party may assign, transfer, sublease, or sublet any right, obligation, or privilege given to it hereunder without the prior written consent of the other Party. Subject to the foregoing, this Agreement shall inure to the benefit of and be binding upon the respective successors and assigns of the Parties hereto. c. Interpretation. The language of each part of this Agreement shall be construed simply and according to its fair meaning, and shall never be construed -9- either for or against either Party, regardless of which Party may have drafted the provision. d. Nature of Rights. Nothing in this Agreement shall preclude Licensor from granting any third -party permission to use available capacity on a Light Pole in ways that do not interfere with the rights granted to Licensee under this Agreement. e. Invalidity of Provisions. To the extent that any terms or provisions of this Agreement shall be finally determined by a court of competent jurisdiction to be invalid, (i) such invalidity shall not affect, release or modify any other terms or provisions, and (ii) in lieu of each such provision which is invalid, illegal or unenforceable, there shall be substituted or added as part of this Agreement a legal, valid and enforceable provision which shall be selected to be as similar as possible, in achieving the economic and business objectives of the Parties, to such illegal, invalid or unenforceable provision. f. Waiver. The failure of either Party to enforce any provision of this Agreement or the waiver thereof in any instance, including but not limited to the right to terminate, shall not be construed as a general waiver or relinquishment on its part of any such provision but the same shall nevertheless be and remain in full force and effect. g. Incorporation Clause. This Agreement, including attached Exhibits, incorporate all the covenants and understandings between Licensor and Licensee regarding the subject matter of this Agreement. No other verbal agreements or understandings exist between the Parties nor shall any be binding upon either Licensor or Licensee unless reduced to writing and signed by the Parties. Any addition, variation or modification to this or any other Agreement shall be ineffective unless made in writing and signed by the Parties. h. Radio Frequency Emission ("RFE") Compliance. Licensee shall be responsible, at its sole cost and expense, for ensuring compliance with all regulations relating to RFE. Licensor will cooperate with Licensee, where possible, to allow Licensee to place required signage on a Light Pole where this is necessary to comply with RFE regulations. In addition, Licensee shall use its best efforts to minimize the RFE impact on health of workers and on future uses of the Light Pole. i. Exhibits. Exhibits referenced herein are incorporated by said reference. Licensee shall provide any updates of Exhibit A to Licensor within thirty (30) days of Licensor's written request, delivered pursuant to Section 16 of this Agreement, but not more often than once each calendar quarter. Specifically included as exhibits to this Agreement hereto are: Exhibit A: List of Installed Attachments -10- j. Confidentiality. Notwithstanding any language to the contrary in any applicable non -disclosure or confidentiality agreement between the Parties, Licensor may, without the prior consent of the Licensee, provide confidential or proprietary information related to this Agreement to a governmental or regulatory entity that requests such information. -11- SIGNATURES By signing below, the signatories hereto represent and warrant that they have been duly authorized to sign this Agreement on behalf of the Party for whom they sign. ATTEST: City Clerk APPROVED AS TO FORM: City Attorney SCE: SOUTHERN CALIFORNIA EDISON, a California corporation By: Its: BUYER: CITY OF TEMECULA, a California Municipal Corporation By: Its: -12- EXHIBIT A List of Attachments SmartConnect Installed Devices NetComm Installed Devices -13- Item No. 14 Approvals City Attorney Finance Director City Manager Rier- CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Assistant City Manager DATE: February 28, 2017 SUBJECT: Request for Procedural Direction Regarding the Adult Use of Marijuana Act (Proposition 64) (At the Request of Subcommittee Members Mayor Pro Tem Rahn and Council Member Naggar) PREPARED BY: Randi Johl, City Clerk RECOMMENDATION: That the City Council provide procedural direction to preserve all flexibility associated with the adoption of an ordinance related to the Adult Use of Marijuana Act (Proposition 64) while taking time to study and research the various legal, legislative, land use, financial and other factors associated with the Act. BACKGROUND: On November 8, 2016 the voters of the State of California passed the Adult Use of Marijuana Act (AUMA) legalizing the nonmedical use of marijuana by persons 21 years of age and over and creating a state regulatory and licensing system for the commercial cultivation, testing, manufacturing and distribution of nonmedical marijuana and related products. AUMA also preserved the ability of local governments to regulate, license and/or prohibit commercial nonmedical marijuana. Specifically in Temecula, Proposition 64 was passed by the voters of the City by a margin of 51% to 49%. In light of the passage of Proposition 64, the Council assigned Mayor Pro Tem Rahn and Council Member Naggar to the marijuana subcommittee. The subcommittee met on January 24, 2017 and preliminarily reviewed various legal, legislative, land use, financial and other factors associated with the Act. The subcommittee determined that further research and outreach is necessary to adequately identify and understand the true impact and/or opportunities created by the Act and how those impacts and/or opportunities may be addressed. Recognizing that further study and research will take additional time, the subcommittee recommended that the City preserve maximum flexibility for all options under AUMA by considering an ordinance prohibiting commercial cannabis activity while studying and researching various legal, legislative, land use, financial and other factors associated with the Act. Upon completion, staff would return to the subcommittee, Planning Commission and City Council with the findings of the research and outreach effort. FISCAL IMPACT: None ATTACHMENTS: None DEPARTMENT REPORTS Item No. 15 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Luke Watson, Community Development Director DATE: February 28, 2017 SUBJECT: Community Development Department Monthly Report PREPARED BY: Lynn Kelly -Lehner, Principal Management Analyst RECOMMENDATION: Receive and file. The following are the highlights for the Community Development Department for the month of January 2017. CURRENT PLANNING ACTIVITIES New Cases: In January 2017, Planning received 35 new applications, including 3 pre -applications, and conducted 5 Public Hearings. A detailed account of current planning activities is attached to this report. Old Town Boutique Hotel: On February 18, 2016, staff received an application for a Development Plan to construct a five -story, 155,630 square foot hotel. The 151 room hotel will extend the entire length of 3rd Street between Old Town Front Street and Mercedes. A six -story parking structure for hotel valet parking will be located directly across 3rd Street. Amenities include restaurant and retail space, meeting and banquet rooms, and a pool. A Supplemental Environmental Impact Report is being prepared by ESA. The Old Town Local Review Board is scheduled to review the project on February 13, 2017. (JONES) Cypress Ridge: On December 21, 2015, staff received an application for a Development Plan to construct 245 market rate residential units in the form of duplex, triplex, attached and detached cluster units. The project will be located on the northeast corner of Pechanga Parkway and Loma Linda Road. The project also includes a Tentative Tract Map (for condo purposes), Zone Change/Planned Development Overlay, and General Plan Amendment. A fiscal impact analysis (FIA) and Environmental Impact Report (EIR) are underway. The applicant is proposing to upgrade Pala Park to include amenities and play equipment for special needs. (JONES) Altair Specific Plan: On November 12, 2013, City Council approved an Entitlement Processing Agreement with Ambient Communities (Developer) to process extensive land use entitlements for the 270 acre property located west of Old Town including General Plan Amendment, Specific Plan, Subdivision Maps, Development Agreement, and EIR. Ambient Communities is proposing a mixed-use development comprised of residential single-family and multi -family units, as well as retail/commercial, open space, and institutional uses. Keyser Marston Associates has prepared a fiscal impact analysis for the project. Staff is working through environmental issues associated with the MSHCP and wildlife corridors and negotiating a Development Agreement. A Draft EIR, prepared by ESA, was circulated, and the comment period ended on June 17, 2016. A Planning Commission workshop was held on June 6, 2016, and a City Council Workshop was held on July 28, 2016. A second City Council Workshop was held on September 27, 2016. Staff is working on the EIR response to written comments, and details in the Development Agreement. The City Council will discuss the options for the Civic Site on February 14, 2017. Staff anticipates taking the project to the City Council during the first quarter of 2017. (PETERS) Temecula Creek Inn (TCI) Specific Plan: JC Resorts is proposing a General Plan Amendment, Specific Plan, Tentative Tract Map, and Development Plan for a hotel expansion at Temecula Creek Inn. This project also includes a Fiscal Impact Analysis to evaluate the project's potential impacts on the City's General Fund. Since 2008, the Developer has modified the site plan and project description to address concerns regarding site layout, number of units, traffic impacts, cultural resources, potential Development Agreement, and timing of the hotel expansion. As a result of the changes, the applicant completed a pre -application to make a final determination on the site plan and project description. The final project description includes 385 single-family dwelling units, reducing the current 27 -hole golf course to an 18 -hole golf course, on 305 acres located on Rainbow Canyon Road. The Specific Plan proposes five Planning Areas: Planning Area 1 includes an expansion of the existing hotel by 99 rooms from 128 to 227 guest rooms, and the addition of a spa and banquet facilities totaling 153,837 square feet. Planning Areas 2-4 accommodate the 385 single family homes. Planning Area 5 consists of the golf course. Staff is reviewing a draft fiscal impact analysis. A Draft EIR is anticipated to be circulated in early 2017. (PETERS) Audi Dealership: On February 18, 2015, staff received a pre- application for a 37,000 square foot Audi dealership to be located on Temecula Center Drive, adjacent to 1-15 and south of the existing Mercedes-Benz of Temecula dealership. A Development Plan application was filed for the project on April 6, 2015. A Supplemental EIR was available for public review from July 20, through September 8, 2015. The Planning Commission approved Audi on October 21, 2015. Construction began on April 26, 2016, and is anticipated to be completed in March 2017. (FISK) LONG RANGE PLANNING Uptown Temecula Specific Plan: The Uptown Temecula Specific Plan Area encompasses approximately 560 acres and is located north of Rancho California Road, west of Interstate 15, south of Cherry Street, and east of Diaz Road. The Specific Plan is based upon the eight visioning recommendations of the community and as directed by the Jefferson Corridor Ad Hoc Subcommittee. The Specific Plan was adopted by the City Council along with the certification of the Final EIR on November 17, 2015. Staff is developing the scope of work for the Request for Proposal for the Streetscape Beautification Plan for the Specific Plan area. (WEST) Waves to Wineries: Staff is working with the National Park Service and multiple agencies on the Waves to Wineries Trail Project (W2W). The purpose of this plan is to unite Temecula wine country with the Pacific Coast by identifying a network of trails from the City of Temecula, along the Santa Margarita River corridor and eventually to the ocean. The goal is to identify existing trails, identify the gaps necessary to connect them, develop a strategy to fill in the missing links, and implement the strategy. (PETERS) SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY (SARDA) & AFFORDABLE HOUSING Town Square Marketplace: On January 13, 2015, City Council entered into an Exclusive Negotiating Agreement (ENA) with Truax Development to negotiate the development of the two, Successor Agency owned, vacant lots in front of the Civic Center, flanking the Town Square Park on the north and south sides of Main Street. A Disposition and Development Agreement was approved by City Council on December 13, 2016. (WATSON) Affordable Housing RFP: The Supportive Housing Subcommittee, formerly Council Members Naggar and Washington, directed staff to issue an RFP to solicit project proposals from interested developers for the construction of an affordable housing development. In late 2015, the Successor Agency obtained clearance from the Department of Finance on the remaining affordable housing dollars that had been previously "frozen" within the Affordable Housing Fund, gaining discretion on $12.4 million of affordable housing funds. In conjunction with the current Supportive Housing Subcommittee, now consisting of Council Mayor Pro Tem Rahn and Member Naggar, staff issued an RFP to solicit development proposals that address one or more of the following housing needs: seniors, veterans, special needs, transitional, or supportive. The RFP includes potential City -owned parcels that can be considered for development, but proposals will not be limited to City -owned properties. Uptown Temecula is also encouraged with the recently adopted Specific Plan. Projects are encouraged to integrate a mix of uses, as well as market -rate units into projects. The City received 20 proposals from interested developers. Keyser Marston Associates, who assisted in the development of the pro forma templates utilized in the RFP, assisted staff in the review and analysis of the proposals. Staff will present the proposals to the Supportive Housing Subcommittee in February 2017 before scheduling interviews with developers. KMA will also prepare interview questions and participate in the developer interviews. (WATSON, LEHNER) Recognized Obligation Payment Schedule: As part of the ongoing wind -down of the former Temecula Redevelopment Agency, the Successor Agency (SARDA) is required to complete a Recognized Obligation Payment Schedule (ROPS) outlining the financial and debt obligations of the former Redevelopment Agency. Based on the outstanding obligations that are due, SARDA makes requests from the Property Tax Trust Fund to make the appropriate payments. On January 24, 2017, the 2017-18 ROPS was approved by SARDA Executive Board for approval, and subsequently SARDA Oversight Board on January 25, prior to the state deadline of February 1, 2017. (WATSON, LEHNER) Affordable Housing Overlay and Density Bonus Ordinance: The City Council adopted the 2014-2021 General Plan Housing Element Update on January 28, 2014, and the City received certification from the State Department of Housing and Community Development (HCD) on March 10, 2014. A project processing schedule has been prepared for the Affordable Housing Overlay and Density Bonus Ordinances as required by Programs 1 and 4 of the Housing Element. The Code Amendment will also encompass land use updates as required by Program 3 of the Housing Element. The project is in the initial planning phase. Staff is currently conducting research and anticipates completing the ordinance for adoption in 2017. (WEST) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CDBG Consolidated Plan and Assessment of Fair Housing: Every five years, the City, as an Entitlement City, is required to prepare an updated Consolidated Plan (ConPlan) and Assessment of Fair Housing (AFH). The ConPlan and AFH process is designed to help local jurisdictions assess their affordable housing and community development needs. The City entered into an agreement with MDG Associates on January 26, 2016 for preparation of the ConPlan. Three public workshops were held in conjunction with this process — two on June 29, 2016, and a third on July 30, 2016. A survey was created to assess resident and stakeholder input regarding fair housing. The public had the opportunity to review the AFH for 30 days from August 27 through September 27, 2016. The City Council approved the Assessment of Fair Housing on September 27, and it was submitted to HUD for review on October 3. The Consolidated Plan is due to HUD May 17, 2017 and becomes effective July 1, 2017 and will cover through June 30, 2022. (LEHNER) CDBG Administration: The City will receive $515,688 in CDBG grant funding for Fiscal Year 2016-17. City Council approved the Annual Action Plan on April 26, 2016 and staff submitted the plan to HUD. Funding will be allocated as detailed below. CDBG Public Service Programs Organization Fair Housing Council Assistance League of Temecula Valley Safe Alternatives for Everyone (SAFE) Senior Citizens Service Center VNW Circle of Care TEAM Evangelical Assistance Ministries Community Mission of Hope Michelle's Place Canine Support Teams, Inc. Program Name Comprehensive Fair Housing Program Operation School Bell Creating Safe Families Emergency Food/Temp. Assistance Circle of Care Food Ministry Temecula Community Pantry Inclement Weather Shelter Breast Health Assistance Program Service Dogs for the Disabled Subtotal Public Service Program Funds Recommended Recommendation $16,810 $8,283 $8,283 $8,283 $8,283 $8,283 $8,283 $8,283 $2,556 $77,350 CDBG Housing Activities and Public Facilities Projects Organization Habitat for Humanity Inland Valley City of Temecula City of Temecula City of Temecula City of Temecula Program Name Critical Home Maintenance and Repairs Sam Hicks Monument Park Playground Rotary Park Rehabilitation Old Town Sidewalk Rehabilitation Temecula Community Center Rehab Subtotal Public Facilities and Housing Activities Funds Recommended Recommendation $25,000 $64,681 $25,000 $220,520 backup $335,201 CDBG Administrative Costs City of Temecula A dminist rat ion $103,137 Subtotal Administration Costs Recommended $103,137 TOTAL 2016-17 CDBG RECOMMENDED ALLOCATION $515,688 The City anticipates receiving approximately $515,000 in CDBG grant funding for Fiscal Year 2017-18. Staff held two community and technical workshops for applicants on November 30, 2016. The application period for the 2017-18 fiscal year was open from November 16 through December 15, 2016. Staff reviewed 14 applications for public service providers and four for capital improvement projects. Staff will present the applications to the Finance Subcommittee for recommendations in February 2017. (LEHNER) ENERGY & CONSERVATION Western Riverside Energy Leadership Partnership: This Partnership, consisting of eleven Western Riverside Council of Government (WRCOG) member cities, Southern California Edison, and Southern California Gas, provides incentives to develop energy efficiency programs. Staff is currently working with NRG EV Services to install an electric vehicle charging station in the 6th Street Parking Lot. The charging station will complement the existing charging stations in the 6th Street Parking Lot and the Civic Center Parking Garage, by adding fast charging capabilities allowing drivers to add 50 miles of range in 15 minutes. (WEST) Solid Waste and Recycling Program: Staff manages the City's Solid Waste and Recycling Agreement with CR&R and acts as a liaison between the City, CR&R, and their customers. City staff and CR&R coordinate two Citywide Clean-up events each year for residents to dispose of household waste and large miscellaneous items that do not fit into the standard residential trash receptacle. The Spring Citywide Clean-up is scheduled for May 13, 2017 at Chaparral High School. Staff also assists with outreach for the Riverside County Mobile Household Hazardous Waste Collection events and the Backyard Composting Workshops. The next Riverside County Mobile Household Hazardous Waste Collection event is scheduled for March 18, 2017 at Murrieta City Hall Parking Lot. (WEST) BUILDING & SAFETY Building and Safety statistics for January 2017 are highlighted below. Building and Safety Statistics —January 2017 Permits 241 Single Family Residential Units 4 Photovoltaic 49 Tenant Improvements 11 Non Construction C of 0 19 Inspections 1,287 Inspections Per Day 64.35 Inspections Per Person Per Day 16.08 Visitors to Counter 772 Tenant Improvements SoCal Fresh — 27715 Jefferson Avenue Hello Puppies — 41125 Winchester Road Helixstorm — 27238 Via Industria Non -Construction Certificate of Occupancy Collaborative Learning Solutions — 43426 Business Park Drive Hydro Dimensions — 27957 Diaz Road CODE ENFORCEMENT During the months of January, Code Enforcement responded to 64 web complaints. In addition, the division opened 65 code cases and forwarded 20 referrals to Public Works, Police, Animal Control, and Fire. Code Enforcement assisted 25 people at the Community Development Counter. Detailed Code Enforcement case activity can be found in the following chart: Type of Code Case Total Abandoned or Inoperable Vehicle 6 Vacant Home / Property Maintenance / Rodent/ Mold 6 Business or Home Occupation w/o license/CUP 2 Trash and Debris / Dumping 2 Overgrown Vegetation / Weeds / Fire Hazard 6 Green Pool / Vector Control 1 Graffiti 5 Noise/Nuisance/Animal Control 1 Trailer / RV Stored/Boat/Parking 11 Construction w/o Permit/Building Code 5 Encroach Public ROW / Trash Cans 4 Other / Homeless Encampment 2 Signs Pulled - Violations 9 Public Safety & Health 4 Total Number of Cases 64 Foreclosure Tracking: Code Enforcement works with the local real estate community to monitor foreclosures, defaults and real estate owned properties. The following charts demonstrate the past six months of activities in Temecula. Residential Foreclosure Tracking August September October November December January 2016 2016 2016 2016 2016 2017 DEFAULT 82 74 81 85 80 78 FORECLOSED 64 56 60 63 67 69 REO 61 61 61 55 78 71 TOTALS 207 191 202 203 225 218 Commercial Foreclosure Tracking ATTACHMENTS: Current Planning Activity Report August September October November December January 2016 2016 2016 2016 2016 2017 DEFAULT 0 0 0 0 0 0 FORECLOSED 0 0 0 0 0 0 REO 12 12 13 13 13 12 TOTALS 12 11 12 13 13 12 ATTACHMENTS: Current Planning Activity Report PLANNING ACTIVITY REPORT Assigned Planner PA Number Project Name APN Apply Date Approval Date Applicant Business Company Name Phone Owner Status PA17-0001 960-213-011 Jaime Cardenas 01/03/2017 Louie Montoya ALMA MONTOYA Case Title / Description: Straight Off the Vine Wine Tours (Home Occupation) Plan Review PA17-0008 921-522-003 Jaime Cardenas 01/04/2017 01/04/2017 Brittany Stewart (951) 331-9045 YU TA LIN Approved Case Title / Description: Autotude Mobile Detail (Home Occupation) PA17-0009 921-720-001 Brandon Rabidou 01/04/2017 Case Title / Description: DCH Chrysler MOD: A Minor Modification (Planning Review Only) for the installation of 2 electric vehicle chargers located at 26845 Ynez Road. Mike Thum (858) 774-6494 DCH Investments Inc. Plan Review PA17-0012 962-242-010 Jaime Cardenas 01/04/2017 Case Title / Description: Alma Medina (Home Occupation) Alma Medina (818) 748-5773 Plan Review PA17-0013 961-382-008 Jaime Cardenas 01/04/2017 02/10/2017 Sharon Bonham Approved Case Title / Description: Premiere Photo Booth (Home Occupation) PA17-0014 921-270-055 Jaime Cardenas 01/04/2017 01/04/2017 Stephanie DEREK Approved Apodaca SUMMERLIN Case Title / Description: Miracle Conceptions Surrogacy Center LLC (Home Occupation) PA17-0018 920-100-058 Scott Cooper 01/05/2017 01/23/2017 Greg Irwin Irwin Partners (714) 557-2448 PROTEA Approved Architects SENIOR LIVING TEMECULA Case Title / Description: Protea Minor MOD: A Minor Modification (Planning Review Only) to revise the approved elevations for PA15-0172 for the addition of a 3'-6" high mechanical screen to the top of the existing building located at 27350 Nicolas Road. PA 17-0022 961-051-019 Jaime Cardenas 01/05/2017 01/05/2017 Salvatore Approved Minicucci Case Title / Description: Be Remarkable Today (Home Occupation) Page 1 of 12 Assigned Planner Approval Business PA Number Project Name APN Apply Date Date Applicant Company Name Phone Owner Status PA17-0024 921-531-012 Jaime Cardenas 01/06/2017 02/10/2017 Kristin McMillan JOHNNY Approved PYBURN Case Title / Description: Fit Mama 2.0 (Home Occupation) PA17-0025 961-243-012 Jaime Cardenas 01/06/2017 02/10/2017 Mike Anderson Approved Case Title / Description: JCN Forklift Repair Company (Home Occupation) PA17-0027 921-421-011 Jaime Cardenas 01/06/2017 01/06/2017 Marquis Presley Case Title / Description: Methodic Media LLC (Home Occupation) (909) 856-5436 Progress Approved Residential 2014 1 Borrower PA17-0030 960-010-044 Josh Dan 01/06/2017 01/27/2017 Daryl Farnbach Case Title / Description: Vail Ranch TUP: A major temporary use permit for Vail Ranch Headquarters to allow a weekly family fun fair and weekly farmers market at 32115 Temecula Parkway (951) 552-3516 VAIL Approved HEADQUARTE RS PA17-0033 910-420-030 Jaime Cardenas 01/09/2017 Christiansen Christiansen (760) 735-8542 TEMECULA Plan Review Amusements Amusements TOWNE CENTER ASSOC Case Title / Description: Promenade Carnival TUP: a Temporary Use Permit for a Carnival at the Promenade Mall. The carnival will include 12-15 rides and up to 8 games. There will be no amplified sound animals or tents, other than small canopies over the games. Six (6) portable restrooms with ADA unit will be provided. Security will be provided. The carnival will be conducted between from February 9 through 12th and February 16-20. Hours of operation are 5:00 p.m. to 11:00 p.m. weekdays and 1:00 p.m. to 11:00 p.m. weekends. PA17-0034 909-281-010 Brandon Rabidou 01/09/2017 Case Title / Description: Keeton/Alhambra MOD: A Minor Modification (Planning Review Only) to install electric vehicle charging infrastructure at an existing site located at41635 Enterprise Circle North Jeff Roehrig (760) 278-4584 KDM Plan Review PA17-0035 957-291-010 Jaime Cardenas 01/09/2017 02/10/2017 Antoinette Approved Simmons Case Title / Description: Magnetic 1965 (Home Occupation) Page 2 of 12 Assigned Planner PA Number Project Name APN Apply Date Approval Business Date Applicant Company Name Phone Owner Status PA17-0037 909-281-024 Jaime Cardenas 01/09/2017 01/26/2017 Peter Hamilton Case Title / Description: Temecula Cremation and Burial Zoning Letter: A Zoning Letter for Temecula Cremation and Burial located at 41743 ENTERPRISE CIR NORTH (Suite 104) (858) 761-1112 Enterprise Completed Court PA17-0039 961-361-009 Jaime Cardenas 01/09/2017 01/09/2017 Gabriel Del Approved Arroyo Case Title / Description: Piece of Mind Safety Supply (Home Occupation) PA17-0041 954-392-014 Jaime Cardenas 01/09/2017 01/24/2017 Ryan Saenz Approved Case Title / Description: Caitlin Saenz & Ryan Saenz Fashion Consultants (Home Occupation) PA17-0043 955-122-060 Jaime Cardenas 01/10/2017 01/10/2017 Joshua Brinkman Case Title / Description: JBrink, Inc. (Home Occupation) (951) 303-5106 Approved PA17-0045 916-371-016 Jaime Cardenas 01/10/2017 01/10/2017 Antonio Madrigal (951) 491-0482 FRIENDLY Approved BACKBOARD Case Title / Description: Hot Peppers Productions (Home Occupation) PA17-0048 957-221-008 Jaime Cardenas 01/10/2017 01/10/2017 Ricky Knack Approved Case Title / Description: RK and Sons Custom Design and Build (Home Occupation) PA17-0056 962-481-009 Jaime Cardenas 01/11/2017 01/26/2017 JOHN P Approved DIMACCIO Case Title / Description: 951 Nutrition LLC (Home Occupation) PA17-0059 960-093-009 Dale West Case Title / Description: Peridot Talent Agency (Home Occupation) 01/11/2017 01/11/2017 Jemetra Trotter Approved PA17-0061 921-810-030 Jaime Cardenas 01/11/2017 Meiyun Dong Case Title / Description: Massage Angel Spa Inc. located at 26490 Ynez Road, ste J (Massage Establishment) OVERLAND Plan Review LAND & CATTLE CO PA17-0074 953-082-025 Jaime Cardenas 01/12/2017 01/12/2017 Kenneth Morton Case Title / Description: Mortone Marine Services (DBA) (Home Occupation) (619) 944-0741 Approved Page 3 of 12 Assigned Planner Approval Business PA Number Project Name APN Apply Date Date Applicant Company Name Phone Owner Status PA17-0084 961-457-045 Jaime Cardenas 01/13/2017 02/10/2017 Mercedes Gates Case Title / Description: A+ Quality Janitorial (Home Occupation) (951) 265-6535 Approved PA17-0085 961-457-045 Scott Cooper 01/13/2017 01/13/2017 Mercedes Gates Case Title / Description: 31162 SUNFLOWER WAY (Home Occupation) (951) 265-6535 Approved PA17-0088 922-043-027 Brandon Rabidou 01/17/2017 Alicia Trevithick (951) 303-7374 JIM MENDOZA Plan Review Case Title / Description: The Nightingale CUP: A Conditional Use Permit to allow for a Type 47 (On -Sale General for a Bona Fide Public Eating Place) ABC license for The Nightingale located at 41923 2nd St., #102. PA17-0089 953-240-036 Jaime Cardenas 01/17/2017 01/18/2017 Miroslav Mike Smekal Case Title / Description: Used Car Ck Up (Home Occupation) (951) 642-2038 Approved PA17-0090 921-400-025 Scott Cooper 01/17/2017 Nicholas Velez Bastards (323) 365-8624 JEFFERSON Plan Review Bar-B-Que LLC CAPITAL Case Title / Description: Bastards American Canteen CUP: A Conditional Use Permit to allow for a Type 47 (On -Sale General for a Bona Fide Public Eating Place) ABC license and live indoor entertainment for Bastards American Canteen located at 27717 Jefferson Ave. PA17-0093 921-400-031 Jaime Cardenas 01/17/2017 Shuwei Wang Collier Case Title / Description: Blue Water Massage Establishment Renewal: A Massage Establishment Renewal for Blue Water Massage located 27725 Jefferson Ave. (951) 699-7320 JEFFERSON Plan Review CAPITAL PA17-0097 922-034-036 Jaime Cardenas 01/17/2017 Case Title / Description: The Spa Massage Establishment Renewal: A Massage Establishment Permit Renewal for The Spa located at 28636 Old Town Front St., Suite 200 & 103 Julia Burns (909) 286-6795 MICHAEL Plan Review THESING PA17-0099 Jaime Cardenas 01/17/2017 01/17/2017 Stephanie Barez Approved Case Title / Description: Barez Design (Home Occupation) PA17-0105 921-060-024 Jaime Cardenas 01/18/2017 Case Title / Description: Massage Establishment Renewal for Dream Tree Spa located at 28910 Ranch California Road Qingjie Zhou (951) 506-0008 CRAIG Plan Review NELSON Page 4 of 12 Assigned Planner Approval Business PA Number Project Name APN Apply Date Date Applicant Company Name Phone Owner Status PA17-0106 909-270-057 Jaime Cardenas 01/18/2017 Case Title / Description: Rancho Massage Establishment Renewal Permit: A Massage Establishment Renewal Permit for Rancho Massage located at 41630 Winchester Road, Suite A Yumei Zhu (951) 296-9329 SUSAN Plan Review STEELE PA17-0107 921-060-016 Jaime Cardenas 01/18/2017 Liqun Qi (951) 695-7222 PAUL RYAN Plan Review Case Title / Description: Serenity Spa Massage Establishment Renewal Permit: A Massage Establishment Renewal Permit for Serenity Spa located at 28165 Jeferson Ave., Suite C PA17-0108 957-561-002 Matt Peters Case Title / Description: Vonsor Records (Home Occupation) 01/18/2017 01/18/2017 Sean Macomber Approved PA17-0109 922-043-003 Eric Jones 01/18/2017 Gary Thornhill (951) 693-2008 Temecula Hotel Plan Review Partners Old Town, LLC Case Title / Description: Truax Hotel Minor Specific Plan Amendment: A Minor Specific Plan Amendment to allow for the relocation of a portion of the Old Town Temecula Hotel Overlay. The project is generally located at 28696 Front Street PA17-0110 921-300-012 Jaime Cardenas 01/18/2017 01/18/2017 Tory Brimfield Approved Case Title / Description: Brimpire (Home Occupation) PA17-0111 961-430-017 Jaime Cardenas 01/18/2017 01/18/2017 Jeff Hornacek Case Title / Description: Postural Solutions Inc. (Home Occupation) (951) 523-7741 Approved PA17-0112 921-320-052 Jaime Cardenas 01/18/2017 Suhua Chen (951) 695-2515 Temecula Town Plan Review Center Case Title / Description: Massage By Sue Sue Massage Establishment Renewal: A Massage Establishment Renewal Permit for Massage By Sue Sue located at 27536 Ynez Rd. Suite F19 PA17-0113 962-480-029 Jaime Cardenas 01/18/2017 02/10/2017 Walia Safi Case Title / Description: Southern California Red Top City Cab Company (Home Occupation) (951) 694-3333 Approved PA17-0118 921-491-057 Jaime Cardenas 01/19/2017 Evette Cabanillas Plan Review Case Title / Description: Cabanillas Family Child Care (Home Occupation) Page 5 of 12 Assigned Planner PA Number Project Name APN Apply Date Approval Business Date Applicant Company Name Phone Owner Status PA17-0119 960-171-014 Jaime Cardenas 01/19/2017 01/19/2017 JOSE CARLOS Approved SOLANO Case Title / Description: Solano Services (Home Occupation) PA17-0120 965-040-003 Jaime Cardenas 01/20/2017 02/10/2017 Irene Rhodes Manuel Esoy Approved Case Title / Description: Heart 2 Heart Baby (Home Occupation) PA17-0121 965-040-003 Jaime Cardenas 01/20/2017 02/10/2017 Irene Rhodes Manuel Esoy Approved Case Title / Description: Heart 2 Heart Baby (Home Occupation)(second lic) PA17-0124 961-290-007 Jaime Cardenas 01/12/2017 02/13/2017 Brian Hopley Case Title / Description: St. Thomas Episcopal Church Car Show TUP: A Major Temporary Use Permit for St. Thomas Episcopal CHurch to hold their annual classic car show with food and beverage vendors to be held on Saturday, February 11, 2017 from 10:00 a.m. - 2 p.m. in the St. Thomas Church parking lot located at 44651 Avenida De Missiones (775) 813-9931 Episcopal Approved Diocese of San Diego PA17-0126 909-240-019 Jaime Cardenas 01/20/2017 Yongsheng Zhang Case Title / Description: Moon Spa Massage Establishment Renewal: A renewal for a massage establishment (Moon Spa) located at 27489 Jefferson Ave Hilbert Group Plan Review PA17-0128 954-330-028 Jaime Cardenas 01/20/2017 01/20/2017 Dan Hursh Approved Case Title / Description: Roshambo (Home Occupation) PA17-0129 954-330-028 Jaime Cardenas 01/20/2017 01/20/2017 Craig Barez Approved Case Title / Description: Secret Sounds (Home Occupation) PA17-0130 922-170-012 Eric Jones 01/23/2017 Sherrie Munroe (951) 296-3466 B & P Oil Out ext 213 Services Inc Case Title / Description: Gateway to Temecula Major Temporary Use Permit: A Major Temporary Use Permit for the Gateway to Temecula to allow for a construction trailer at the project site generally located at the northwest corner of Temecula Parkway & La Paz Road PA17-0133 957-571-010 Jaime Cardenas 01/23/2017 02/10/2017 Sonny Mascarenas Case Title / Description: Aqua Terra (Home Occupation) (951) 600-1104 Plan Review Page 6 of 12 Assigned Planner Approval Business PA Number Project Name APN Apply Date Date Applicant Company Name Phone Owner Status PA17-0135 960-063-007 Jaime Cardenas 01/23/2017 Case Title / Description: Xander Enterprises, Inc. (Home Occupation) Israel Mendez Plan Review PA17-0136 909-282-014 Jaime Cardenas 01/23/2017 Yingfeng Miao Winchester Plan Review Place Case Title / Description: Relax Zone Massage, Massage Establishment Renewal Permit: A Massage Establishment Renewal Permit for Relax Zone Massage located at 41669 Winchester Rd., Suite 102 PA17-0139 960-020-057 Jaime Cardenas 01/24/2017 Honghui Gao SELWYN Plan Review GINSBURG Case Title / Description: Massage Establishment Permit (Amazing Massage): A Massage Establishment Permit for "Amazing Massage" located at 32483 Temecula Parkway, Suite E-118 PA17-0141 960-063-031 Jaime Cardenas 01/24/2017 Case Title / Description: Preneur Productions (Home Occupation) Xavier Nobles Plan Review PA17-0142 961-261-025 Jaime Cardenas 01/24/2017 01/24/2017 Kelly White (951) 395-1450 ROSEMINDA Approved WHITE Case Title / Description: Kelly CJ White, Esq. (Home Occupation) PA17-0143 921-480-053 Jaime Cardenas 01/24/2017 Case Title / Description: Su's Massage Place Massage Establishment Renewal Application: A Massage Establishment Renewal Application for Su's Massage Place (formally Transend Spa) located at 27464 Commerce Center Drive Xiang Su (951) 693-0690 TEMECULA LEGACY PROP Plan Review PA17-0146 944-152-001 Jaime Cardenas 01/24/2017 01/24/2017 Greg Roach Approved Case Title / Description: Greg Roach's Grading, Inc. (Home Occupation) PA17-0147 957-080-019 Scott Cooper 01/24/2017 Case Title / Description: Seraphina TTM: A Tentative Tract Map for 49 residential lots and 6 open space lots on 30.18 acres located on the northeast corner of Nicolas Rd. and Joseph Road. Previous Planning Application (PA04-0178) Mark Doty (951) 676-8042 CARDINAL INV Plan Review PROP SERAPHINA PA17-0151 945-280-024 Jaime Cardenas 01/25/2017 Case Title / Description: Eddy Enterprises (Home Occpation) Tonya Eddy (951) 757-5942 Plan Review Page 7 of 12 Assigned Planner Approval Business PA Number Project Name APN Apply Date Date Applicant Company Name Phone Owner Status PA17-0152 959-292-003 Jaime Cardenas 01/25/2017 01/25/2017 Kacey Kregel Approved Case Title / Description: Safe Girl (Home Occupation) PA17-0153 921-451-007 Brandon Rabidou 01/25/2017 01/25/2017 Keelie Henslee Approved Case Title / Description: Swimsational Swim School (Home Occupation) PA 17-0154 966-120-015 Jaime Cardenas 01/25/2017 01/26/2017 Shirley Approved Hernandez Case Title / Description: Infiniti Boutique (Home Occupation) PA 17-0156 916-673-012 Brandon Rabidou 01/25/2017 01/25/2017 Kelly Barttels Approved Case Title / Description: K. Belle Inc. (Home Occupation) PA17-0158 919-410-011 Jaime Cardenas 01/25/2017 01/25/2017 Irvine Dyal Approved Case Title / Description: Tailor Made Lending (Home Occupation) PA17-0159 962-592-027 Jaime Cardenas 01/25/2017 01/25/2017 Crystal Hiatt Approved Case Title / Description: The Hiatt Hive (Home Occuapation) PA17-0160 960-103-040 Jaime Cardenas 01/25/2017 Case Title / Description: Gabys Cleaning Service (Home Occupation) Gabriela Velarde (619) 565-9365 Plan Review PA17-0162 921-400-030 Brandon Rabidou 01/26/2017 Ambassador Ambassador (866) 586-1840 ASSISTANCE Plan Review Energy Inc Energy Inc LEAGUE OF TEMECULA VALLEY Case Title / Description: Assistance League Solar MOD: A Minor Modification (Planning Review Only) for a roof top photovoltaic system (238 panels) for the Assistance League of Temecula Valley, located at 28720 Via Montezuma PA17-0164 921-750-009 Scott Cooper 01/26/2017 Case Title / Description: Mind Trap Escape Room CUP: A Conditional Use Permit to allow for an escape room located at 26780 Ynez Ct. Nathan Bekker Mind Trap (760) 687-6133 MIKE & LEANN AZEVEDO LTD PARTNERSHI P Plan Review Page 8 of 12 Assigned Planner Approval Business PA Number Project Name APN Apply Date Date Applicant Company Name Phone Owner Status PA17-0165 960-020-059 Jaime Cardenas 01/26/2017 Killarney's Pub & Killarney's Pub & (951) 302-8338 Jerry Swanger Plan Review Grill Grill Case Title / Description: A Major Temporary Use Permit for a St. Patrick's Day Festival at Killarneys located at 32475 Temecla Parkway (MTUP) PA17-0166 921-270-055 Dale West 01/26/2017 01/26/2017 Timothy Daniels Case Title / Description: Timmy D Productions (Home Occupation) (951) 693-1680 Timothy Approved Daniels PA17-0167 921-320-016 Brandon Rabidou 01/26/2017 Matt Buckles (714) 639-9860 Temecula Town Plan Review Center Case Title / Description: Temecula Town Center MOD: A Major Modification to Temecula Town Center to alter the existing exterior elevations with new paint, trim, canopies, walls, awnings, and tower elements at the existing shopping center located between Ynez and Rancho California Road PA17-0168 910-282-004 Jaime Cardenas 01/26/2017 Deng Qiaoling B&D Enterprises (626) 536-7261 Plaza Plan Review Temecula Inc Case Title / Description: A massage establishment permit for Pacific Spa located at 27626 Jefferson Ave (MEP) PA17-0171 955-413-014 Jaime Cardenas 01/26/2017 01/31/2017 Julia Hess Case Title / Description: Julie's Pools (Home Occupation) (951) 501-9236 Approved PA17-0172 910-420-030 Jaime Cardenas 01/26/2017 Case Title / Description: Homestead Steaks TUP: A Temporary Use Permit for Homestead Steaks to operate a stand at the Temecula Promenade Mall to sell frozen meat from February 23, 2017 until March 24, 2017 from 10:O0am to 6:OOpm Melissa Gatlin (417) 825-3244 TEMECULA TOWNE CENTER ASSOC Plan Review PA17-0174 910-420-030 Jaime Cardenas 01/27/2017 Case Title / Description: A Massage Establishment Renewal forAros Massage. A Massage Establishment renewal for Aros Massage to operate at 40820 Winchester Road, suite 2296. Tao Guan (626) 475-6908 TEMECULA TOWNE CENTER ASSOC Plan Review PA17-0175 953-290-022 Jaime Cardenas 01/27/2017 01/27/2017 Amanda Mendez Approved Case Title / Description: A & E Business Management LLC (Home Occupation) Page 9 of 12 Assigned Planner Approval Business PA Number Project Name APN Apply Date Date Applicant Company Name Phone Owner Status PA17-0177 957-183-017 Eric Jones Case Title / Description: KD Mae Designs (Home Occupation) 01/27/2017 01/27/2017 Janice Fawver Approved PA17-0179 921-700-016 Jaime Cardenas 01/27/2017 Case Title / Description: Massage Establishment Permit: A Massage Establishment Permit for Lil Egg Massage located at 30650 Rnacho California Road Suite 406 Young Cui (541) 401-2218 PK I PALOMAR VILLAGE Plan Review PA17-0182 916-421-016 Jaime Cardenas 01/27/2017 01/30/2017 Benjamin Moore Approved Case Title / Description: Moore Management Company (Home Occupation) PA17-0183 920-054-041 Jaime Cardenas 01/30/2017 01/30/2017 LiHung Chen CHAO KUO Approved Case Title / Description: Chen's Acupuncture & Herbs (Home Occupation) PA17-0185 954-280-038 Jaime Cardenas 01/30/2017 01/30/2017 Robert Hall Approved Case Title / Description: R & J Hall Environmental Services (Home Occupation) PA 17-0187 921-292-049 Jaime Cardenas 01/30/2017 01/30/2017 Brent Manion Approved Case Title / Description: Brent Manion Handyman (Home Occupation) PA17-0189 910-300-018 Jaime Cardenas 01/30/2017 Case Title / Description: Happy Buddha Foot Reflexology Massage Renewal (Ynez): A Massage Establishment Permit for Happy Buddah Foot Reflexology Massage to operate a Massage Establishment at 26491 Ynez Road, Suite S Li Rong Ming (626) 283-9665 KIMCO PALM Plan Review PLAZA PA17-0190 920-100-034 Jaime Cardenas 01/30/2017 Case Title / Description: Happy Buddha Foot Reflexology Spa (Winchester) Massage Establishment Renewal: A Massage Establishment Renewal Permit for Happy Buddha Foot Reflexology Spa located at 40150 Winchester Road Li Rong Ming (626) 283-9665 SCOOBY DOO Plan Review PROP PA17-0191 965-140-013 Jaime Cardenas 01/30/2017 01/30/2017 Gary Nelson Case Title / Description: A Quarterly Pest Control (Home Occupation) (951) 294-1126 Approved PA 17-0192 921-480-017 Jaime Cardenas 01/30/2017 Olga Espinoza (323) 528-9035 MEDALLION Plan Review REALTY INV Case Title / Description: Olga L. Espinoza Massage Permit Renewal: A Massage Establishment Permit renewal for Olga L. Espinzoa Massage located 27537 Commerce Center Drive, Suite 209 Page 10 of 12 Assigned Planner PA Number Project Name APN Apply Date Approval Business Date Applicant Company Name Phone Owner Status PA17-0195 921-060-009 Jaime Cardenas 01/31/2017 Ling Lou (951) 676-8899 JEFFERSON Plan Review ETC Case Title / Description: Zen Massage Renewal Permit: A Massage Establishment Renewal Permit for Zen Massage located at 28061 Jefferson Ave., Suite 4 PA17-0196 962-340-009 Jaime Cardenas 01/31/2017 Case Title / Description: AR Brand Photography by Amelia Warner (Home Occupation) Amelia Warner Plan Review PA17-0198 944-323-018 Jaime Cardenas 01/31/2017 01/31/2017 ROBERT P Approved MANBERT Case Title / Description: Manbert Consulting, Inc. (Home Occupation) PA17-0200 955-282-006 Dale West 01/31/2017 01/31/2017 Hillary Houseman Case Title / Description: Kulia (Home Occupation) (951) 751-1433 Approved PA17-0201 962-052-003 Jaime Cardenas 01/31/2017 01/31/2017 Olivia Surla Approved Case Title / Description: Joselle's Bakeshop (Home Occupation) PA17-0202 Brandon Rabidou 01/31/2017 02/03/2017 David Lovio Case Title / Description: Sunland Electric (Home Occupation) (951) 712-2826 Approved PA17-0205 921-310-014 Jaime Cardenas 01/31/2017 01/31/2017 Francisco Bello Case Title / Description: Bello Landscape (Home Occupation) (951) 258-7841 Approved PA17-0208 921-260-018 Jaime Cardenas 01/31/2017 Fusion Fusion Therapeutic (951) 326-5633 Heritage Plan Review Therapeutic Massage Partners Massage Case Title / Description: A Massage Establishment Application for Fusion Therapeutic Massage located at 27393 Ynez Road PREAPP17-0017 910-470-034 Scott Cooper 01/05/2017 01/19/2017 Judea Cordero Case Title / Description: Chick-fil-A Pre App: A Pre -Application for an existing Chick-fil-A to re-route the drive-thru lane and add new bi-parting doors. The project is located at 40531 Margarita Road. (626) 685-2800 Completed Page 11 of 12 Assigned Planner Approval Business PA Number Project Name APN Apply Date Date Applicant Company Name Phone Owner Status PREAPP17-0098 910-330-014 Brandon Rabidou 01/17/2017 Chris Costanzo Union Bank Cancelled Case Title / Description: Hometown Buffet Redevelopment Pre -app: A pre -application for the redevelopment of a former Hometown Buffet site for a car -wash and drive through PREAPP17-0144 909-370-044 Scott Cooper 01/24/2017 02/09/2017 Bryan Clendenen Clendenen (909) 732-6666 Completed Development Company Case Title / Description: iA Robotics Pre -App: A Pre -Application for a 28,440 square foot, two-story, industrial building located on the southwest corner of Winchester Road and Remington Avenue Page 12 of 12 Item No. 16 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Charlie DeHart, Fire Chief/Fire Marshall DATE: February 28, 2017 SUBJECT: Fire Department Monthly Report PREPARED BY: Wendy Miller, Administrative Assistant RECOMMENDATION: That the City Council receive and file the Fire Department Monthly Report. Riverside County Fire Department/ CAL FIRE Emergency Incident Statistics John R. Hawkins Fire Chief 2/13/2017 Report Provided By: Riverside County Fire Department Communications and Technology Division GIS Section Please refer to Map and Incident by Battalion, Station, Jurisdiction Incidents Reported for the month of January,2017 and Temecula City Page 1 of 6 *Incidents are shown based on the primary response area for the incident location. This does not represent total response times for all units only the first unit in. Response Activity Incidents Reported for the month of January,2017 and Temecula City ■ False Alarm 68 9.2% • Haz Mat 4 0.5% • Medical 529 71.4% ■ Other Fire 5 0.7% ■ Other Misc 4 0.5% Public Service Assist 42 5.7% • Res Fire 2 0.3% Rescue 1 0.1% • Ring ing Alarm 1 0.1% • Standby 14 1.9% ■ Traffic Collision 69 9.3% Vehicle Fire 1 0.1% ■ VUldland Fire 1 0.1% Total: 741 100.0% False Alarm 68 Haz Mat 4 Medical 529 Other Fire 5 Other Misc 4 Public Service Assist 42 Res Fire 2 Rescue 1 Ringing Alarm 1 Standby 14 Traffic Collision 69 Vehicle Fire 1 Wildland Fire 1 Incident Total: Average Enroute to Onscene Time* Enroute Time = When a unit has been acknowledged as responding. Onscene Time = When a unit has been acknowledge as being on scene. For any other statistic outside Enroute to Onscene please contact the IT Help Desk at 951-940-6900 741 <5 Minutes +5 Minutes +10 Minutes +20 Minutes Average % 0 to 5 min 505 153 16 5 4.3 74.4% The following incidents are included in the total number of records but not in the average time HZM, HZMMC, OAC, OAF, OAM, OAMAD, OAMAI, OAMTE, OAMVA, OAP, OAR, OAV, OUT, OOU, LEB, LEO, LEI, BRNPMT, OES, PAA, PAD, PAF, PAO, PAP, HFS, HFSAM, HFSCA, HSBT, HSBTC, HSBTS, HSBTV, HSE, HSG Last Updated 2/13/2017 3: Page 2 of 6 *Incidents are shown based on the primary response area for the incident location. This does not represent total response times for all units only the first unit in. Station 12 Temecula Station 73 Rancho California Station 83 French Valley Station 84 Parkview Station 92 Wolf Creek Temecula Temecula Temecula Temecula Temecula Incidents by Battalion, Station and Jurisdiction Special District Battalion 15 Station Pechanga Temecula #2 Battalion Total Grand Total Station Total False Haz Mat Medical Other Other Public Res Rescue Ringing Standby Traffic Vehicle Wildlan Alarm Fire Misc Service Fire Alarm Collisio Fire d Fire 1 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 Total 1 Station Total 16 0 95 3 1 10 0 0 0 7 27 1 0 16 0 95 3 1 10 0 0 0 7 27 1 0 19 2 176 1 0 8 0 0 0 1 22 0 1 Station Total 19 2 176 1 0 8 0 0 0 1 22 0 1 1 0 5 0 0 0 0 0 0 0 1 0 0 17 1 17 1 150 0 2 15 1 1 0 1 12 0 0 14 1 103 1 1 9 1 0 1 5 7 0 0 14 1 103 1 1 9 1 0 1 5 7 0 0 1 0 5 0 0 0 0 0 0 0 1 0 0 Station Total 150 0 2 15 1 1 0 1 12 0 0 Station Total Station Total Battalion Total 1 1 160 160 230 230 7 7 200 200 143 143 67 4 529 5 4"2 1 740 68 4 529 5 4 42 2 1 1 14 69 1 1 741 Last Updated 2/13/2017 3, *Incidents are shown based on the primary response area for the incident location. This does not represent total response times for all units only the first unit in. Page3of6 Incidents by Jurisdiction False Haz Mat Medical Other Other Public Res Fire Rescue Ringing Standby Traffic Vehicle Wildland Alarm Fire Misc Service Alarm Collision Fire Fire Last Updated 2/13/2017 3, 68 4 529 5 4 42 2 1 1 14 69 1 1 69 *Incidents are shown based on the primary response area for the incident location. This does not represent total response times for all units only the first unit in. Page4of6 Incidents by Supervisorial District - Summary False Alarm Haz Mat Medical Other Fire Other Misc Public Service Assist Res Fire Rescue Ringing Alarm Standby Traffic Collision Vehicle Fire Wildland Fire Total Last Updated 2/13/2017 3, DISTRICT 3 CHUCK WASHINGTON 68 4 529 5 4 42 2 1 1 14 69 1 1 741 Grand il Total l 68 4 529 5 4 42 2 1 1 14 69 1 1 741 di *Incidents are shown based on the primary response area for the incident location. This does not represent total response times for all units only the first unit in. Page5of6 MONTH = 1 and 'YEAR = 2017 and CITYNAME = 'Temecula' r NI UI lid Id 1 EmEe LP 0 U 0 ry 5'I. 1) L IQ 4?Ut• *,,,,9L L7. olr,,i. 'LII L^t^J I"14 4� ,41- Statiun732 L?) 01',14 Qc Q 'IeIi1yi la I~ ▪ t9:2, C•17) X01 o Alf. Aft! I 0 w0 r� O i.+ Cay 43 dd 14. Buck Rd • Huck Mesa f o V a dC V4alra-"1. iv4of ^'',Drat 093 4.? 0 6..o 0 � • f n. {1BAl VALLEY '),JIl,„, k 0 00 . 0 w+r 0Y F..-0 6? L.,.. , 4f] 1)4,r y rik 0 :9 0I;.j.• skakiun92-' :. I,•} 5t /ff is//ass / F'tCHk4NGA.C.Pb1NUF4N13FiY/ff//ffffff f2/ff statiunaa j//.. -/f ff Pchfangfaff f% f f ---4//:-////:////72>!•:. D. ,‘-///////..///////////./7////////// • Legend 4 FIrE ti °Lllei bib u ▪ Haz h18t V PuL1iL'. 5.es viLots}IBES Medical 1-11.4d1 Last Updated 2/13/2017 3, //7/ Rivers ids County FkE Station ReServati ons Casings Ristiwrciria-r.minfy Firp CAIS *Incidents are shown based on the primary response area for the incident location. This does not represent total response times for all units only the first unit in. Page6of6 2016 City of Temecula Fire Department Emergency Response and Training Totals U1 L.I SAI- ETY C SS TOTALS 2017 Class Totals Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total CPR/AED 19 19 FIRST AID 16 16 PEDIATRIC FIRST AID 0 0 HCP 0 0 STAFF HCP 0 0 CERT 1 1 TEEN CERT 0 0 Total 36 0 0 0 0 0 0 0 0 0 0 0 36 INCIDENT/RESPONSE TOTALS FOR THE CITY OF TEMECULA 2017 Incident Response Totals Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total COMMERCIAL FIRE 0 0 FALSE ALARM 68 68 HAZ MAT 4 4 MEDICAL AID 529 529 MUTI FAMILY DWELLING 0 0 OTHER FIRE 5 5 OTHER MISC. 4 4 PSA 42 42 RINGING ALARM 1 1 RESIDENTIAL FIRE 2 2 RESCUE 1 1 STANDBY 14 14 TRAFFIC COLLISSION 69 69 VEHICLE FIRE 1 1 WILDLAND FIRE 1 1 Total 741 0 0 0 0 0 0 0 0 0 0 0 741 FIRE DEPARTMENT CLASS TOTAL COMPARISON 2015 vs. 2016 36 36 35 34 33 32 31 30 29 28 36 1 27 z f ,P�.) - Qk°�. '' `SPe• Pe �P, ,.) 'J�, PJ& Q������ 0��0��� p�`���� FO�e OOP�" ■ 2016 YTD 02017 YTD 'O MONTH 2016 YTD 2017 YTD JANUARY 30 36 FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER TOTAL TO DATE 30 36 FIRE DEPARTMENT TOTAL CALL COMPARISON 2015 vs. 2016 760 740 720 700 680 660 640 620 600 �JP• �, �P�°� PQ�\� `SPa �J�J�a 0J�� c• kV. • ���� • °P�� �P Qc�O PJ �Q�<O� OJ, 0<c,�'� ° MONTH 2016 YTD 2017 YTD JANUARY 660 741 FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER TOTAL TO DATE 660 741 ■2016 YTD 0 201 YTD Fire Department Temecula Fire Stations- Public Education Reporting Month: January Reporting 12, 73, 84, 92 Stations: Total Number of Events for Reporting Month 0 0 Reporting Year: 2017 PR and Public Education Programs: Event Type School Event Adult Education 0 Fair/Safety Expo Total Number of Hours Number of Public Contacts: 0 0 0 0 0 0 5 0 1 Display 0 Station Tour Fire Safety Trailer Other Field Inspections: Total Number of Initial Field Inspections for Reporting Month 0 5 0 2 Total Number of Re -inspections for Reporting 1 Month 0 0 0 268 0 15 LE -100's (Weed Abatement) Total Number of LE -100 Inspections for Reporting Month 0 Prevention Referrals: Total Number of Fire Prevention Referrals for Reporting Month 3 Significant Events: Provide a brief synopsis of significant TC's, Fires, Near Drowning's, Road Closures etc... Include photos if available. Engine 12 responded to 220 incidents in the month of January. Engine 73 and Truck 73 responded to 336 city and county emergency and non -emergency incidents for the month of January. Station 73 provided assistance to the following communities and cities: Murrieta, Lake Elsinore and Menifee. Item No. 17 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick A. Thomas, Director of Public Works / City Engineer DATE: February 28, 2017 SUBJECT: Public Works Department Monthly Report RECOMMENDATION: Receive and file the Public Works Department Monthly Report for Capital Improvement Projects, Maintenance Projects, and Land Development Projects. City of Temecula DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT FEBRUARY 28, 2017 PROJECT NAME BRIEF DESCRIPTION TOTAL PROJECT COST ESTIMATED/CURRENT MILESTONES CAPITAL IMPROVEMENT PROJECTS CIRCULATION PROJECTS Butterfield Stage Road at La Serena Way — Traffic Signal Installation Traffic signal installation at the intersection of Butterfield Stage Road at La Serena Way $315,000 • Anticipate bidding this project in March 2017 • Anticipate construction will begin in summer 2017 Citywide Slurry Seal for Arterial Streets Slurry arterial streets (Winchester, Jefferson, and Temecula Parkway) with the goal to prolong their useful life and avoid much more costly roadway rehabilitation measures $658,750 • On June 14, 2016, City Council awarded a Construction Contract to Pavement Coatings Co. • Anticipate construction will begin in April 2017 Interstate -15 / State Route 79 South Ultimate Interchange, PW04-08 Construction of ramp system that will improve access to Interstate 15 from Temecula Parkway / State Route 79 South $50,646,479 • On November 15, 2016, City Council approved a Construction Management Agreement with Falcon Engineering Services, Inc. and a Construction Engineering Support Agreement to Michael Baker International, Inc. • On November 15, 2016, City Council approved the Plans and Specifications and authorized solicitation of construction bids • Bid Opening was held on February 16, 2017 Overland Drive Extension (Commerce Center Drive to West of Enterprise Circle) Design and construction of the extension of Overland Drive from Commerce Center Drive to Murrieta Creek $8,423,347 • On December 16, 2016, City Council approved Plans and Specifications, and authorized solicitation of construction bids • Anticipate bidding this project spring 2017 Pavement Rehabilitation Program — Margarita Road Rehabilitation of Margarita Road from Rancho California Road to Temecula Parkway $3,700,000 • On January 24, 2017, City Council approved the Plans and Specifications, and authorized solicitation of construction bids • Anticipate bidding this project in March 2017 City of 'TemecuCa DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT FEBRUARY 28, 2017 PROJECT NAME BRIEF DESCRIPTION TOTAL PROJECT COST ESTIMATED/CURRENT MILESTONES CAPITAL IMPROVEMENT PROJECTS (continued) CIRCULATION PROJECTS (continued) Pavement Rehabilitation Program — Residential Slurry Seal Rehabilitation of Harveston, Avendale/Barclay Estates, Woodcrest Country, The Villages, Ridgeview, Promenade Mall at Temecula, Costain Signet, Rancho Del Sol, Rancho Solana, Verano, Crowne Hill, and Wolf Creek neighborhoods, and the Industrial Area - Westside Business Park Dr. (four commercial streets in the northwest section of the City) $2,300,000 • Request approval of the Plans and Specifications, and authorization to solicit construction bids at the February 28, 2017 City Council Meeting Pechanga Parkway Widening, PW15-14 WideningServices of Pechanga Parkway between Via Gilberto to North Casino Drive $5,000,000 • City Council approved a Professional Agreement for the Design and the Environmental Document at their meeting on April 26, 2016 • Completion of Design Plans is anticipated in spring 2017 Winchester Road at Roripaugh Road Signal Provides for the design and construction of modifications by providing designated left turn movements from Roripaugh Road onto Winchester Road $92,000 • On June 14, 2016, City Council awarded a Construction Contract to Los Angeles Traffic Signal Transportation • This project will be completed by the end of February 2017 INFRASTRUCTURE PROJECTS Citywide Concrete Repairs Fiscal Year 2016-17, PW16-04 Removing and replacing various concrete street and park improvements including, but not limited to curb and gutter, sidewalk sections, drive approaches, under sidewalk drains, cross gutters, spandrels and ADA ramps, with all necessary traffic control $242,022 • Bid Opening was held on January 17, 2017 • On February 14, 2017, City Council awarded a Construction Contract to EBS General Engineering, Inc. City of TemecuCa DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT FEBRUARY 28, 2017 PROJECT NAME BRIEF DESCRIPTION TOTAL PROJECT COST ESTIMATED/CURRENT MILESTONES CAPITAL IMPROVEMENT PROJECTS (continued) INFRASTRUCTURE PROJECTS (continued) Citywide Sidewalks - Ynez Road Sidewalk, PW15-12 Construct a six-foot wide sidewalk and various adjustments to existing landscape and irrigation, and facilities to accommodate the sidewalk located on the east side of Ynez Road from Pauba Road to Portraits Lane $64,462 • A bid opening was held on November 28, 2016 • On December 13, 2016, City Council awarded a Construction Contract to L.C. Paving & Seal, Inc. • Construction started on February 22, 2017 Old Town Sidewalks Improvement Project, PW15-06 Will provide walking surfaces for pedestrians $360,000 • On October 25,2016, City Council approved the Plans and Specifications, and authorized solicitation of construction bids • Anticipate bidding this project by the end of February 2017 Temecula Park and Ride, PW06-09 Design and construction of a park and ride facility in the vicinity of Temecula Parkway and La Paz Street $2,764,093 • Plan revisions are underway PARKS & RECREATION PROJECTS: Patricia H. Birdsall Sports Park Synthetic Turf Enhancement Enhancement of the synthetic turf and infill material at each of the four synthetic turf sports fields $2,000,000 • On February 28, 2017, the City Council is set to appropriate $1,000,000 from Measure "S" to enhance two fields • Additional appropriation is anticipated in Fiscal Year 2017-18 • The fields will be done over summer 2017 Sam Hicks Monument Park Playground Enhancement, PW12-20 Design and construct a new innovative play area to replace the existing equipment $648,888 • Notice to Proceed with Design and Fabrication was issued on June 9, 2015 • On December 13, 2016, City Council rejected all bids and authorized Public Works to re -bid the project for construction bids • Design plans were completed at the end of January 2017, and the playground components are being fabricated City of TemecuCa DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT FEBRUARY 28, 2017 PROJECT NAME BRIEF DESCRIPTION TOTAL PROJECT COST ESTIMATED/CURRENT MILESTONES MISCELLANEOUS Murrieta Creek Flood Control Project, Phase 2 This project is for flood control and environmental restoration and is a U.S. Army Corps of Engineers and Riverside County Flood Control and Water Conservation District project N/A • Construction has been greatly affected by the significant rains since the beginning of the year • Construction will resume with the placement of soil cement walls toward the end of February 2017 after site cleanup and maintenance PROJECT NAME BRIEF DESCRIPTION ESTIMATED/CURRENT MILESTONES LAND DEVELOPMENT PROJECTS Gas Line Repairs Located at Vail Elementary School on Mira Loma Dr. • Gas line repairs and repaving began at the end of January 2017 • Anticipate completion by mid-March 2017 Islamic Center • Grind and overlay was complete in mid-February Located on Nicolas Road 2017 Pole Relocation • Traffic signal poles have been relocated Roripaugh Road and Winchester Road • Sidewalk work has been completed Utility Crossings • Various utility crossings associated with the medical De Portola Road, just west of Margarita Road office building located at this site are anticipated to be complete by mid-March, 2017 Utility Pool Relocation • Southern California Edison (SCE) completed the Street, south of First Street PujolFebruary relocation of several utility poles in this area in mid- 2017 Water Line Abandonment • Rancho California Water District (RCWD) performed Located on Pechanga Parkway, just south of Temecula water line abandonment which was completed mid - Parkway February 2017 City of TemecuCa DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT FEBRUARY 28, 2017 PROJECT NAME BRIEF DESCRIPTION TOTAL PROJECT COST ESTIMATED / CURRENT MILESTONES MAINTENANCE PROJECTS City of Temecula Library Upgrades Upgrades include interior and exterior re- painting, lighting fixtures, furniture, electrical, and plumbing fixture improvements $200,000 • Anticipate project completion by August 2017 Community Recreation Center and City Library Joint Seal Caulk all concrete driveway and walkway joints at both facilities $14,300 • Anticipate project completion by March 2017 Old Town Sound System Upgrade speakers at intersections $4,800 • Project was completed in February 2017 Patricia H. Birdsall and Ronald Reagan Sports Parks Lighting Re -tamping Lifecycle replacement of Musco sports lighting lamps at Patricia H. Birdsall Sports Park (soccer field #2), and Ronald Reagan north/south fields $8,050 • Anticipate project completion in March 2017 Patricia H. Birdsall Sports Park Resilient Surfacing Replacement Replace ageing playground rubber resilient surfacing $100,000 • Anticipate project completion in June 2017 Pennypickle's Workshop Roof Replacement Project Replace both sloped roof and wood shingle roof areas at the Museum $200,000 • Roof consultant is preparing specifications for bid • Anticipate project completion by December 2017 Playground Equipment Enhancement and Safety Surfacing Replace aging play structures and associated safety surfacing (Nicolas Park, Veterans Park, Sunset Park, and Vail Ranch Park) $275,000 • Responses to the Request for Qualifications have been reviewed • Playground Design awaiting final approval by the Parks & Recreation Committee Members • Anticipate project completion by July 2017 City of TemecuCa DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT FEBRUARY 28, 2017 PROJECT NAME BRIEF DESCRIPTION TOTAL PROJECT COST ESTIMATED / CURRENT MILESTONES MAINTENANCE PROJECTS (continued) Restrooms at Sam Hicks Monument Park and Sixth Street Install restroom floor and base tile and apply protective micro -guard sealer to floors and walls $23,358 • Anticipate project completion by April 2017 Smart Irrigation Controller Conversion Replace the remaining 80 outdated irrigation controllers to weather -based smart controller with rain sensor $125,000 • Partially funded by SoCal WaterSmart Rebates • Pending final rebate approval • Anticipate project completion by April 2017 Temecula Elementary School Pool Heater Replace 12 -year old pool heater with a new high efficient, low NOx heater $41,000 • Anticipate project completion by March 2017 REQUESTS TO SPEAK City Council Meeting 02/28/17 I wish to speak on: REQUEST TO SPEAK CITY OF TEMECULA Date: 1i7 Public Comment Circle One. CITY COUNCIU / CSD / SARDA / THA / TPFA Subject: CisH C-OUINC) nAgenda Item No. For n Against n Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the record. Name: Phone Number: Address: � If you are representing an organization or group, please give the name: Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. I wish to speak on: REQUEST TO SPEAK CITY OF TEMECULA Date: /zg/j7 E Public Comment Circle One: CITY COUNCIL / CSD / SARDA / THA / TPFA Subject: Agenda Item No. For n Against n Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the record. C Name: 7th) /� S19 LI "4/ S Phone Number: �� -- Address: If you are representing an organization or group, please give the name: PUPA/ 5 Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. I wish to speak on: REQUEST TO SPEAK CITY OF TEMECULA Date: Public Comment Circle On CITY COUNCI SD / SARDA / THA / TP Subject: ��� ❑ Agenda Item No. For ❑ Against ❑ 2- 12- eko (-7 Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the record. Name: it 1 WL K A—rAa� Phone Number: Address: If you are representing an organization or group, please give the name: 'VA� Lv �� E UCV i I vy O"JP -1-002 Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. wish to speak on: REQUEST TO SPEAK CITY OF TEMECULA Date: / Le ? - / Public Comment Circle One: CITY COUNCI CSD / SARDA / THA / TPFA Subject: ?Ro Agenda Item No. )1'/ For El/Against Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the record. Name: rn/c Address: Phone Number: If you are representing an organization or group, please give the name: Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. I wish to speak on: REQUEST TO SPEAK CITY OF TEMECULA Date: 7/ 2V, 7 Public Comment Circle One: CITY COUNCIL / CSD / SARDA / THA / TPFA Subject: �( Agenda Item No. 1 l For Ft Against Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the record. Name: J ertiP-c-( Phone Number:' Address: If you are representing an organization or group, please give the name: Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. REQUEST TO SPEAK CITY OF TEMECULA Date: I wish to speak on: Public Comment Circle One: CITY COUNCIL / CSD / SARDA / THA / TPFA Subject: 0 Agenda Item No. t t For Against Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the record. Name: Toy g f eV 7 r1 \ 5 Address: Phone Number: If you are representing an organization or group, please give the name: G i(� vn (' cs.f 4-e�, I V- 1y rc Please note that all information presented at a City Council meeting becomes public record. All information provided is optional.