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Home My WebLink About070517 OB SARDA Special Meeting AgendaIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II]. SPECIAL MEETING NOTICE/AGENDA OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY REGULAR MEETING COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA JULY 5, 2017 — 6:30 PM CALL TO ORDER: Roll Call: PUBLIC COMMENTS Next in Order: Resolution: 17-02 John Kelliher, Chairperson Gonzalez, Kelliher, Meyer, Ordway -Peck, Thornhill, Turner, Venable A total of 15 minutes is provided so members of the public may address the Board on items that are not listed on the Agenda. Speakers are limited to three minutes each. If you desire to speak to the Board about an item not on the Agenda, a salmon colored "Request to Speak" form should be filled out and filed with the Board Secretary. When you are called to speak, please come forward and state your name for the record. For all other agenda items, a "Request to Speak" form must be filed with the Board Secretary prior to the Board addressing that item. There is a three-minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Oversight Board request specific items be removed from the Consent Calendar for separate action. CONSENT CALENDAR 1 Minutes RECOMMENDATION: 1.1 A. * rove the Re s ular Meetin. Action Minutes of Januar 25. 2017 1.2 A s . rove the Re. ular Meetin • Action Minutes of June 28 2017 BOARD BUSINESS 2 Approve the Proposed Administrative Budget for Fiscal Year 2017-18 for the Oversight Board Successor Agency to the Temecula Redevelopment Agency RECOMMENDATION: 3.1 Adopt a resolution entitled: RESOLUTION NO. OB SARDA 17- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING THE PROPOSED ADMINISTRATIVE BUDGET FOR FISCAL YEAR 2017-18 PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177 AND TAKING CERTAIN ACTIONS IN CONNECTION THEREWITH ADJOURNMENT Next regular meeting: Wednesday, July 12, 2017, 6:30 PM, Council Chambers, 41000 Main Street, Temecula, California. Date Ran h Board Secretary NOTICE TO THE PUBLIC: The Agenda will be available for viewing, prior to the meeting, at the Main Reception at City Hall — 41000 Main Street, Temecula, 8:00 — 5:00 PM as well as on the City's website — TnerneculoC6,gpv Any staff report/written material pertaining to this meeting will be available, prior to the meeting, for public review at the Main Reception and at the respective meeting. Any Supplemental Material distributed to a majority of the Committee Members regarding any item on the Agenda, after the posting of the Agenda, will be available for public review at the Main Reception. In addition, such material will be made available for review at the respective meeting. If you have any questions regarding any item of business on the Agenda for this meeting, please contact City Hall — 951-694-6444. 2 ACTION MINUTES OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY REGULAR MEETING COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA JANUARY 25, 2017 — 6:30 PM CALL TO ORDER: John Kelliher, Chairperson Roll CaII: ABSENT: PUBLIC COMMENTS No speakers. NOTICE TO THE PUBLIC Gonzalez, Kelliher, Meyer, Thornhill, Venable ORDWAY-PECK, TURNER Next in Order: Resolution: 17-01 All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Oversight Board request specific items be removed from the Consent Calendar for separate action. CONSENT CALENDAR 1 Minutes RECOMMENDATION: 1.1 Ap,rove the Special Meeti nci Action Minutes of December 19 2016 APPROVED BY A 4-0-2-1 VOTE. VOTE REFLECTED UNANIMOUS APPROVAL BOARD BUSINESS 2 rove Recognized Obligation Payment Schedule for the Period of Jul 1 2017 Through June 30, 2018 CROPS 17-181 APPROVED BY A 5-0-2 VOTE. VOTE REFLECTED UNANIMOUS APPROVAL RECOMMENDATION: 3.1 Adopt a resolution entitled: RESOLUTION NO. OB SARDA 17-01 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING A RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR THE PERIOD OF JULY 1, 2017 THROUGH JUNE 30, 2018 PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177 AND TAKING CERTAIN ACTIONS IN CONNECTION THEREWITH ADJOURNMENT Chairperson Kelliher adjourned the meeting at 6:34 PM to the next regular meeting: Wednesday, February 8, 2017, 6:30 PM, Council Chambers, 41000 Main Street, Temecula, California. ATTEST: Randi Johl, City Clerk/Secretary 2 John Kelliher Chairperson Aaron Adams Executive Director ACTION MINUTES (No Quorum Reached) OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY REGULAR MEETING COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA JUNE 28, 2017 — 6:30 PM CALL TO ORDER: Lynn Kelly -Lehner, Principal Management Analyst Roll Call: ABSENT: Next in Order: Resolution: 17-02 Gonzalez, Kelliher, Meyer, Ordway -Peck, Thornhill, Turner, Venable The following items were not addressed or voted on due to lack of quorum. PUBLIC COMMENTS No speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Oversight Board request specific items be removed from the Consent Calendar for separate action. CONSENT CALENDAR BOARD BUSINESS ADJOURNMENT Lynn Kelly -Lehner adjourned the meeting at 6:32 p.m. The next regular meeting will be held on Wednesday, July 12, 2017, 6:30 p.m. in the Council Chambers, at 41000 Main Street, Temecula, California. ATTEST: Randi Johl, City Clerk/Secretary 1 John Kelliher Chairperson Aaron Adams Executive Director OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT TO: Executive Director/Oversight Board of Directors FROM: Luke Watson, Director of Community Development for the Successor Agency to the Temecula Redevelopment Agency DATE: July 5, 2017 SUBJECT: APPROVE THE PROPOSED ADMINISTRATIVE BUDGET FOR FISCAL YEAR 2017-18 FOR SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177 PREPARED BY: Lynn Kelly -Lehner, Principal Management Analyst for the Successor Agency to the Temecula Redevelopment Agency RECOMMENDATION: Adopt a resolution entitled: RESOLUTION NO. OB SARDA 17- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING THE PROPOSED ADMINISTRATIVE BUDGET FOR FISCAL YEAR 2017-18 PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177 AND TAKING CERTAIN ACTIONS IN CONNECTION THEREWITH BACKGROUND: Pursuant to ABX1 26, the Successor Agency is required to undertake a number of actions related to winding down the affairs of the former Redevelopment Agency. The Successor Agency has a number of ongoing responsibilities, such as paying debt service on enforceable obligations of the former Redevelopment Agency and preparing an administrative budget and Recognized Obligation Payment Schedule (ROPS) for fiscal year. The proposed administrative budget must include all of the following: • Estimated amounts for Successor Agency administrative costs for the applicable six- month fiscal period; • Proposed sources of payment for the administrative costs; and • Proposals for arrangements for administrative and operations services provided by the City or other entity. ABX1 26 provides that the Successor Agency may include the cost of Oversight Board meetings in its administrative budgets. However, allowable administrative expenses include, among others, the value of City staff, including employee retirement and other benefits, necessary for the administration and operations of the Successor Agency; and the cost of other resources of the City necessary for the administration and operations of the Successor Agency, such as office space, supplies, equipment, utilities, and insurance. ABX1 26 provides for an administrative cost allowance to annually be paid to the Successor Agency of not less than $250,000 a year. However, in the event there are insufficient funds to pay the former Redevelopment Agency's enforceable obligations, some or all of the administrative cost allowance will be used to pay for the enforceable obligations, and these funds will not be available for administrative expenses of the Successor Agency. The administrative cost allowance will exclude any administrative costs that can be paid from bond proceeds or from sources other than property tax. However, the use of bond proceeds to pay administrative expenses is subject to certain limitations. The Successor Agency is required to submit each proposed administrative budget to the Oversight Board for its approval. The Successor Agency is also required to provide administrative cost estimates from its approved administrative budget that are to be paid from property tax revenues deposited in the Redevelopment Property Tax Trust Fund, to the County Auditor -Controller for each six-month fiscal period. The attached Resolution approves the proposed administrative budget for FY 2017-18, which is attached as Exhibits A to the Resolution. FISCAL IMPACT: AB X1 26 provides for the Successor Agency to receive an annual Administrative Cost Allowance of not less than $250,000. However, the allowances are subject to reduction if there are insufficient funds to pay the former Redevelopment Agency's enforceable obligations. ATTACHMENTS: Resolution RESOLUTION NO. OB SARDA 17-02 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING THE PROPOSED ADMINISTRATIVE BUDGET PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177 AND TAKING CERTAIN ACTIONS IN CONNECTION THEREWITH THE BOARD OF DIRECTORS OF THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The Board of Directors of the Oversight Board of the Successor Agency to the Temecula Redevelopment Agency does hereby find, determine and declare that: A. Pursuant to Part 1.85 of the Community Redevelopment Law (commencing with Health and Safety Code Section 34170) ("Part 1.85"), the Successor Agency to the Temecula Redevelopment Agency ("Successor Agency") is required to undertake a number of actions related to winding down the affairs of the former Redevelopment Agency pursuant to Health and Safety Code Section 34177(h). B. In connection with the administration and operations of the Successor Agency, the Successor Agency is and will be utilizing the staff, facilities, and other resources of the City. The City Manager of the City serves as Executive Director of the Successor Agency, the Temecula Director of Finance serves as Finance Officer of the Successor Agency, and the City Clerk serves as Secretary to the Successor Agency. Planning, Finance, Engineering, Public Works, and other City departments devote and are expected to devote substantial time with respect to the administration and operations of the Successor Agency, including gathering information relating to the Redevelopment Agency's enforceable obligations, conferring with public officials representing governmental agencies, and undertaking other activities in connection with administration and operations of the Successor Agency. C. By providing and making available to the Successor Agency the staff, facilities, services, and other resources of the City, including, without limitation, consultants, legal counsel, office space, equipment, supplies, and insurance, necessary to the administration and operations of the Successor Agency, the City has advanced and will continue to advance the cost of the foregoing to the Successor Agency. The City and the Successor Agency desire to enter into an agreement to provide for an appropriate method of reimbursement of such advances by the Successor Agency to the City. D. Pursuant to Health and Safety Code Section 34171(d)(1)(F), contracts or agreements necessary for the administration or operation of the Successor Agency are enforceable obligations and pursuant to Health and Safety Code Sections 34178(a) and 34180(h), the Successor Agency may enter into agreements with the City with the approval of the oversight board for the Successor Agency (the "Oversight Board"). E. Pursuant to Health and Safety Code Section 34177(j), the Successor Agency is required to prepare a proposed administrative budget for each six-month fiscal period and submit each proposed administrative budget to the Oversight Board for its approval. Each proposed administrative budget shall include all of the following: (1) Estimated amounts for Successor Agency administrative costs for the applicable six- month fiscal period; (2) Proposed sources of payment for the costs identified in (1); and (3) Proposals for arrangements for administrative and operations services provided by the City or another entity. F. Pursuant to Health and Safety Code Section 34177(k), the Successor Agency is required to provide administrative cost estimates, from its approved administrative budget that are to be paid from property tax revenues deposited in the Redevelopment Property Tax Trust Fund, to the County Auditor -Controller for each applicable six-month fiscal period. Section 2. This Resolution is adopted pursuant to the provisions of Part 1.85. Section 3. The Board hereby approves the administrative budget for the twelve-month fiscal period commencing July 1, 2017 and ending June 30, 2018, attached hereto as Exhibit A and incorporated herein by reference. Section 4. The officers and staff of the Successor Agency are hereby authorized and directed, jointly and severally, to do any and all things which they may deem necessary or advisable to effectuate this Resolution, and any such actions previously taken by such officers and staff are hereby ratified and confirmed. Section 5. The Secretary shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Oversight Board of the Successor Agency to the Temecula Redevelopment Agency this 5th day of July, 2017. John Kelliher, Chairperson ATTEST: Randi Johl, City Clerk/Board Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) 1, Randi Johl, City Clerk/Board Secretary of the Oversight Board of the Successor Agency to the Temecula Redevelopment Agency, do hereby certify that the foregoing Resolution No. OB SARDA 17-02 was duly and regularly adopted by the Board of Directors of the Oversight Board of the Successor Agency to the Temecula Redevelopment Agency at a meeting thereof held on the 5th day of July, 2017, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: ABSENT: BOARD MEMBERS: Randi Johl City Clerk/Board Secretary Exhibit A Successor Agency to the Temecula Redevelopment Agency Administrative Budget July 1, 2017 through June 30, 2018 Account Number Successor Agency to the Redevelopment Agency FY 2017-18 Administrative Funding by Source Category Administrative Portion Other Sources Total 165.199.999.5100 165.199.999.5102 165.199.999.5103 165.199.999.5104 165.199.999.5105 165.199.999.5106 165.199.999.5108 165.199.999.5109 165.199.999.5110 165.199.999.5112 165.199.999.5113 165.199.999.5114 165.199.999.5115 165.199.999.5116 165.199.999.5117 165.199.999.5121 165.199.999.5190 Total Salaries and Benefits 165.199.999.5230 165.199.999.5246 165.199.999.5248 165.199.999.5250 165.199.999.5260 165.199.999.5261 165.199.999.5262 165.199.999.5330 165.199.999.5340 165.199.999.5345 165.199.999.5350 165.199.999.5444 Salaries & Wages PERS Retirement CAL Cash Out Medicare Benefits Flex - Cash Back Auto Allowance Vol Life Insurance Unemployment Training Tax Disability Insurance Workers' Comp Health Insurance Dental Insurance Medical Reimbursement Vision Insurance Child Care Reimbursement Overtime Wages Life & Accident Insurance Postage & Packaging Legal Services - General Consulting Services Other Outside Services Professional Meetings Staff Training/Education Mileage Insurance Information Technology Support Services Facilities Oversight Board Obligations Total Operations and Maintenance 165.199.999.5330 165.199.999.5540 165.199.999.5545 165.199.999.5550 Insurance Information Technology Support Services Facilities Total Internal Service Fund Allocation $71,883.24 $38,786.76 $110,670.00 $23,486.28 $12,672.72 $36,159.00 $3,043.69 $1,642.31 $4,686.00 $1,086.66 $586.34 $1,673.00 $5,982.80 $3,228.20 $9,211.00 $779.43 $420.57 $1,200.00 $67.55 $36.45 $104.00 $213.69 $115.31 $329.00 $505.98 $273.02 $779.00 $3,165.15 $1,707.85 $4,873.00 $5,043.58 $2,721.42 $7,765.00 $574.18 $309.82 $884.00 $316.97 $171.03 $488.00 $64.30 $34.70 $99.00 $78.59 $42.41 $121.00 $185.12 $99.88 $285.00 $116,477.22 $62,848.78 $179,326.00 $331.26 $178.74 $510.00 $39,867.37 $21,511.63 $61,379.00 $6,625.18 $3,574.82 $10,200.00 $62,127.98 $33,523.02 $95,651.00 $0.00 $0.00 $0.00 $1,688.77 $911.23 $2,600.00 $165.63 $89.37 $255.00 $0.00 $0.00 $0.00 $110,806.19 $59,788.81 $170,595.00 $3,523.69 $1,901.31 $5,425.00 $11,937.02 $6,440.98 $18,378.00 $1,369.85 $739.15 $2,109.00 $5,886.02 $3,175.98 $9,062.00 $22,716.59 $12,257.41 $34,974.00 Total SARDA Administrative Budget $250,000.00 $134,895.00 $384,895.00