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101017 CC Agenda
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II] AGENDA TEMECULA CITY COUNCIL REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA OCTOBER 10, 2017 — 7:00 PM At approximately 9:45 P.M., the City Council will determine which of the remaining agenda items can be considered and acted upon prior to 10:00 P.M. and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end at 10:00 P.M. 6:00 PM - The City Council will convene in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matters: CONFERENCE WITH LEGAL COUNSEL—POTENTIAL LITIGATION. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(2) with respect to one matter of potential litigation. A point has been reached where, in the opinion of the City Attorney, based on existing facts and circumstances, there is a significant exposure to litigation involving the City. Next in Order: Ordinance: 17-11 Resolution: 17-71 CALL TO ORDER: Mayor Maryann Edwards Prelude Music: Susan Miyamoto Invocation: Pastor Troy Shedeed of Generations Church Flag Salute: Council Member Mike Naggar ROLL CALL: Comerchero, Naggar, Rahn, Stewart, Edwards PRESENTATIONS/PROCLAMATIONS Presentation of Greek Food Festival Month Proclamation Presentation of National Manufacturing Day Proclamation Presentation of Helen Putnam Award to the City of Temecula by the League of California Cities 1 PUBLIC COMMENTS A total of 30 minutes is provided for members of the public to address the City Council on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the City Council on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form may be filled out and filed with the City Clerk prior to the City Council addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or Council Business items on the agenda, a Request to Speak form may be filed with the City Clerk prior to the City Council addressing that item. Each speaker is limited to five minutes. CITY COUNCIL REPORTS Reports by the members of the City Council on matters not on the agenda will be made at this time. A total, not to exceed, 10 minutes will be devoted to these reports. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the City Council request specific items be removed from the Consent Calendar for separate action. 1 Waive Reading of Standard Ordinances and Resolutions RECOMMENDATION: 1.1 That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. 2 Approve the Action Minutes of September 26, 2017 RECOMMENDATION: 2.1 That the City Council approve the action minutes of September 26, 2017. 3 Approve the List of Demands RECOMMENDATION: 3.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 2 4 Approve the City Treasurer's Report as of August 31, 2017 RECOMMENDATION: 4.1 That the City Council approve and file the City Treasurer's Report as of August 31, 2017. 5 Adopt Ordinance 17-09 Pertaining to Electric Vehicle Charging Stations and Expedited Permitting Procedures (Second Reading) RECOMMENDATION: 5.1 That the City Council adopt an ordinance entitled: ORDINANCE NO. 17-09 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADDING CHAPTER 15.24 TO TITLE 15 (BUILDINGS AND CONSTRUCTION) OF THE TEMECULA MUNICIPAL CODE ESTABLISHING AN EXPEDITED BUILDING PERMIT PROCESS FOR ELECTRIC VEHICLE CHARGING STATIONS 6 Adopt Ordinance 17-10 Amending Section 10.28.010(D) of the Temecula Municipal Code Regarding Prima Facie Speed Limits on Certain Streets (Second Reading) RECOMMENDATION: 6.1 That the City Council adopt an ordinance entitled: ORDINANCE NO. 17-10 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA, AMENDING SECTION 10.28.010(D) OF THE TEMECULA MUNICIPAL CODE REGARDING PRIMA FACIE SPEED ON CERTAIN STREETS 7 Approve an Agreement with Maris Imaging Solutions, LLC for Citywide Document Imaging and Quality Control Services RECOMMENDATION: 7.1 That the City Council approve an agreement with Maris Imaging Solutions, LLC, in a total amount not to exceed $150,000 during the three (3) year term of the agreement, for citywide document imaging and quality control services. 8 Approve the First Amendment to the License Agreement Between the City of Temecula and Rancho Community Reformed Church dba Community Mission of Hope for Use of City Real Property 3 RECOMMENDATION: 8.1 That the City Council approve the First Amendment to the License Agreement between the City of Temecula and Rancho Community Reformed Church dba Community Mission of Hope for use of the Escalier House and Barn as a Housing Crisis Response Center. 9 Approve the Second Amendment to the License Agreement with the Friends of the Temecula Libraries for the Support of the Ronald H. Roberts Temecula Public Library and the Friends of the Libraries Bookstore RECOMMENDATION: 9.1 That the City Council approve the Second Amendment to the Agreement with the Friends of the Temecula Libraries for the support of the Ronald H. Roberts Temecula Public Library and the Friends of the Libraries Bookstore. 10 Adopt a Resolution to Tax Defer Employee -paid Pension Contributions RECOMMENDATION: 10.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA TO TAX DEFER MEMBER PAID CONTRIBUTIONS UNDER IRC 414(H)(2) — EMPLOYER PICK- UP 11 Approve the Purchase of 50 Hewlett Packard (HP) Desktop Computers from Saitech, Inc. for Lifecycle Replacement RECOMMENDATION: 11.1 That the City Council authorize the purchase of 50 HP desktop computers from Saitech, Inc., in the amount of $39,963, including sales tax and shipping. 12 Approve the Fifth Amendment to the Agreement for Consulting Services with Environmental Science Associates for an Environmental Impact Report for the Altair Specific Plan RECOMMENDATION: 12.1 That the City Council approve the Fifth Amendment to the Agreement for Consultant Services with Environmental Science Associates, in the amount of $66,500, for a total agreement amount of $499,289, for the preparation of an Environmental Impact Report for the Altair Specific Plan. 13 Approve the Playground Purchase and Installation Agreements with Landscape Structures, Inc. for Playground Equipment Enhancement and Safety Surfacing (Sunset Park), PW17-13 and (Veterans Park), PW17-14 4 RECOMMENDATION: 13.1 Approve the Purchase and Installation Agreement with Landscape Structures, Inc., in the amount of $249,021.19, for the Playground Equipment Enhancement and Safety Surfacing (Sunset Park), PW17-13; 13.2 Approve the Purchase and Installation Agreement with Landscape Structures, Inc., in the amount of $279,385.13, for the Playground Equipment Enhancement and Safety Surfacing (Veterans Park), PW17-14. 14 Accept Improvements and File the Notice of Completion for the Winchester Road at Roripaugh Road Signal Modification, PW15-03 RECOMMENDATION: 14.1 Accept the improvements for the Winchester Road at Roripaugh Road Signal Modification, PW15-03, as complete; 14.2 Direct the City Clerk to file and record the Notice of Completion, release the Performance Bond, and accept a one-year Maintenance Bond in the amount of 10% of the Contract amount; 14.3 Release the Labor and Materials Bond seven months after filing the Notice of Completion, if no liens have been filed; 14.4 Approve an increase to the contingency for the Winchester Road at Roripaugh Road Signal Modification, PW15-03 in the amount of $23,567.35; 14.5 Increase the City Manager change order approval authority in the amount of $23,567.35. 15 Receive and File Temporary Street Closures for 2017 Winterfest Events RECOMMENDATION: 15.1 That the City Council receive and file the following proposed action by the City Manager: Temporarily close certain streets for the following 2017 Winterfest Events: OLD TOWN CHRISTMAS TREE INSTALL SANTA'S ELECTRIC LIGHT PARADE TEMECULA ON ICE WINTER WONDERLAND ******************** RECESS CITY COUNCIL MEETING TO SCHEDULED MEETINGS OF THE TEMECULA COMMUNITY SERVICES DISTRICT, THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, THE TEMECULA HOUSING AUTHORITY, AND THE TEMECULA PUBLIC FINANCING AUTHORITY 5 ******************** TEMECULA COMMUNITY SERVICES DISTRICT MEETING Next in Order: Ordinance: CSD 17-01 Resolution: CSD 17-05 CALL TO ORDER: President Jeff Comerchero ROLL CALL: DIRECTORS: Edwards, Naggar, Rahn, Stewart, Comerchero CSD PUBLIC COMMENTS A total of 30 minutes is provided for members of the public to address the Board of Directors on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the Board of Directors on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form may be filled out and filed with the City Clerk prior to the Board of Directors addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or District Business items on the agenda, a Request to Speak form may be filed with the City Clerk prior to the Board of Directors addressing that item. Each speaker is limited to five minutes. CSD CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Temecula Community Services District request specific items be removed from the Consent Calendar for separate action. 16 Approve the Action Minutes of September 26, 2017 RECOMMENDATION: 16.1 That the Board of Directors approve the action minutes of September 26, 2017. 17 Approve a Musical Services Agreement with the Inland Valley Symphony, Inc. to Bring the Symphony to the Community through Four Free Concert Events (At the Request of Mayor Pro Tem Matt Rahn) RECOMMENDATION: 17.1 That the Board of Directors approve a Musical Services Agreement with the Inland Valley Symphony, Inc., in the amount of $33,000 from the Temecula Community Services District Funding, for four musical performances and educational outreach in Fiscal Year 2017-18. 6 CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTORS REPORTS CSD ADJOURNMENT Next regular meeting: Tuesday, October 24, 2017, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. 8 SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY — No Meeting TEMECULA HOUSING AUTHORITY — No Meeting TEMECULA PUBLIC FINANCING AUTHORITY — No Meeting RECONVENE TEMECULA CITY COUNCIL BOARD/COMMISSION REPORTS CITY MANAGER REPORT CITY ATTORNEY REPORT ADJOURNMENT Next regular meeting: Tuesday, October 24, 2017, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. NOTICE TO THE PUBLIC The agenda packet (including staff reports and public Closed Session information) will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula) after 4:00 PM the Friday before the City Council meeting. At that time, the agenda packet may also be accessed on the City's website — TemeculaCA.gov — and will be available for public viewing at the respective meeting. Supplemental material received after the posting of the Agenda Any supplemental material distributed to a majority of the City Council regarding any item on the agenda, after the posting of the agenda, will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula, 8:00 AM — 5:00 PM). In addition, such material will be made available on the City's website — TemeculaCA.gov — and will be available for public review at the respective meeting. If you have questions regarding any item on the agenda for this meeting, please contact the City Clerk's Department, (951) 694- 6444. 9 PRESENTATIONS Si Si , .sJ yryyyr yyry ry ����0.R6R6R��I�Wi���G ` _ 1 �� t'!� ��� M1—...: i���t u,¢pa - •.l maws-- ..�� •wwwwaY ..,,pp,n,:„a'P.:?!:'i:ll:"` manwwww. j: l AR _ pp,, ,,pp _ J h Il ..: S'atF# :G4,.7ke' Ivens,t. * .,-.+4��lMjL Y ... _. ._ '+".yxed.`do".lat:;• _ .p?, *,1`'watt;,.c. .....0 ',_ : ..: »...a 6d u. ;%. r . t��titk'T`Cy=� . �.' •G s...-''a4traa�'..::. ,aHs _ ..,..f, ,, i !' 1E .;� The City of Temecula PROCLAMATION WHEREAS, the citizens of Temecula have enjoyed a decades -long family tradition of Greek Festivals, presenting a cornucopia of culinary appetizers, entrees, and pastries, as well as a variety of children's games and ethnic music and dance; and WHEREAS, on Saturday and Sunday, October 14th and 15th the Greek Festival Committee of Temecula once again will share its deliciously different ethnic dishes, drinks, and entertainment with our friends and neighbors at the Civic Center; and WHEREAS, the City of Temecula takes pride in the rich cultural experiences the Greek Festival offers its neighbors and their families. NOW, THEREFORE, in order to recognize, inspire, and encourage family -centered Greek Festivals that gladden the hearts and stomachs of all segments of our population, I, Maryann Edwards, on behalf of the City Council of the City of Temecula, do hereby proclaim the month of October, 2017 to be "Greek Food Festival Month" IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Temecula to be affixed this tenth day of October, 2017. Maryann Edwards, Mayor Randi Johl, City Clerk 1 e `• :� +also _ ♦ _ _ I l i �i to .,. r — __ _.. mm nn. .. mmmw mmn I.- WO �ww.A4 . astt ,Iia - a-... -ti'" ----71.7" �� � WHEREAS, the City Council Manufacturing Council (SCMC) practices between the local manufacturing WHEREAS, the City of Temecula by creating an internship program youth and exposing them to the WHEREAS, the manufacturing 2016, a total of 244 manufacturing WHEREAS, in 2015, the annually, including pay and benefits, $63,830; and WHEREAS, taken alone, in the world. With $2.1 trillion nations, including the United States, WHEREAS, according to manufacturing, another $1.81 is sector. NOW, THEREFORE, I, Temecula, hereby proclaim October "National The City of Temecula PROCLAMA of the City of Temecula for their efforts in community; and applauds SCMC's aimed at employing, local manufacturing sector; industry is a critical companies employed average manufacturing compared to the manufacturing in the United in value added from would rank higher in the National Association added to the economy, Maryann Edwards, on 6, 2017, to be Manufacturing TION recognizes the Southwest California providing a forum of collaboration and best initiative and commitment to the community training, mentoring, and educating Temecula and component to Temecula's ecosystem. In over 5,029 people; and worker in the United States earned $81,289 average worker in all industries who earned States would be the ninth -largest economy manufacturing in 2014, only eight other terms of their gross domestic product; and of Manufacturers, for every $1.00 spent in the highest multiplier effect of any economic behalf of the City Council of the City of Day,' IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Temecula to be affixed this tenth day of October, 2017. Maryann Edwards, Mayor Randi Johl, City Clerk CITY COUNCIL CONSENT Item No. 1 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl, City Clerk DATE: October 10, 2017 SUBJECT: Waive Reading of Standard Ordinances and Resolutions PREPARED BY: Randi Johl, City Clerk RECOMMENDATION: That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. BACKGROUND: The City of Temecula is a general law city formed under the laws of the State of California. With respect to adoption of ordinances and resolutions, the City adheres to the requirements set forth in the Government Code. Unless otherwise required, the full reading of the text of standard ordinances and resolutions is waived. FISCAL IMPACT: None ATTACHMENTS: None Item No. 2 ACTION MINUTES TEMECULA CITY COUNCIL REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA SEPTEMBER 26, 2017 – 7:00 PM 6:00 PM - The City Council convened in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matters: 1. CONFERENCE WITH LEGAL COUNSEL—PENDING LITIGATION. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(1) with respect to two matters of pending litigation: (1) Los Ranchitos Homeowners Association v. City of Temecula, Riverside County Superior Court No. RIC1512880; and (2) Aghapy Group v. City of Temecula, Riverside County Superior Court No. MCC1601065. 2. CONFERENCE WITH LEGAL COUNSEL—POTENTIAL LITIGATION. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(2) with respect to one matter of potential litigation: (1) Claim of Kevin Shenkman dated August 23, 2017 pursuant to Elections Code Section 10010. A point has been reached where, in the opinion of the City Attorney, based on existing facts and circumstances, there is a significant exposure to litigation involving the City based on the claim. At 6:00 PM Mayor Edwards called the City Council meeting to order and recessed to Closed Session to consider the matters described on the Closed Session agenda. The City Council meeting convened at 7:01 PM CALL TO ORDER: Mayor Maryann Edwards Prelude Music: The Cadenza School of Music Invocation: Chaplain J. Jon Neil, LT, USN, CHC Flag Salute: Council Member Jeff Comerchero ROLL CALL: Comerchero, Naggar, Rahn, Stewart, Edwards PRESENTATIONS/PROCLAMATIONS Presentation of Because Nice Matters Week in Temecula Proclamation Presentation of Donation by Temecula Education Foundation to Temecula Valley Conservatory of the Arts Action Minutes 092617 1 PUBLIC COMMENTS The following individuals addressed the City Council: • Jeff Reilly • Sarah Russell • Sean Sampson • George Tamayo CITY COUNCIL REPORTS CONSENT CALENDAR 1 Waive Reading of Standard Ordinances and Resolutions - Approved Staff Recommendation (5-0); Motion by Comerchero, Second by Stewart; and electronic vote reflected approval by Comerchero, Naggar, Rahn, Stewart and Edwards. RECOMMENDATION: 1.1 That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. 2 Approve the Action Minutes of September 5, 2017 - Approved Staff Recommendation (5-0); Motion by Comerchero, Second by Stewart; and electronic vote reflected approval by Comerchero, Naggar, Rahn, Stewart and Edwards. RECOMMENDATION: 2.1 That the City Council approve the action minutes of September 5, 2017. 3 Approve the List of Demands - Approved Staff Recommendation (5-0); Motion by Comerchero, Second by Stewart; and electronic vote reflected approval by Comerchero, Naggar, Rahn, Stewart and Edwards. RECOMMENDATION: 3.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 17-66 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Approve the City Treasurer's Report as of July 31, 2017 - Approved Staff Recommendation (5-0); Motion by Comerchero, Second by Stewart; and electronic vote reflected approval by Comerchero, Naggar, Rahn, Stewart and Edwards. RECOMMENDATION: Action Minutes 092617 2 4.1 That the City Council approve and file the City Treasurer's Report as of July 31, 2017. 5 Adopt Ordinance 17-06 to Consider the Cypress Ridge Residential Project Including a General Plan Amendment, a Planned Development Overlay/Zone Change, a Tentative Tract Map, and a Development Plan (Planning Application Nos. PA15-1894, PA15- 1893, and PA15-1892) (Second Reading) - Approved Staff Recommendation (4-1, Stewart oppose); Motion by Comerchero, Second by Stewart; and electronic vote reflected approval by Comerchero, Naggar, Rahn, and Edwards with Stewart opposing. RECOMMENDATION: 5.1 That the City Council adopt an ordinance entitled: ORDINANCE 17-06 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING TITLE 17 OF THE TEMECULA ZONING CODE TO ADD A NEW ARTICLE XVI (CYPRESS RIDGE PLANNED DEVELOPMENT OVERLAY DISTRICT 15) TO CHAPTER 17.22 (PLANNED DEVELOPMENT OVERLAY ZONING DISTRICT) ON A 22.73 ACRE SITE GENERALLY LOCATED ON THE NORTHEAST CORNER OF PECHANGA PARKWAY AND LOMA LINDA ROAD (APNS: 961-450-003, 961-450-012, 961-450-013) AND AMENDING THE TEMECULA ZONING MAP (PA15-1895) 6 Adopt Ordinance 17-07 to Approve the Generations Project Including a Development Plan and Planned Development Overlay Amendment (Planning Applications Nos. PA15- 1885 and PA15-1886 (Second Reading) - Approved Staff Recommendation (4-0-1, Edwards abstain); Motion by Comerchero, Second by Stewart; and electronic vote reflected approval by Comerchero, Naggar, Rahn, and Stewart with Edwards abstaining. RECOMMENDATION: 6.1 That the City Council adopt an ordinance entitled: ORDINANCE 17-07 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING A PLANNED DEVELOPMENT OVERLAY AMENDMENT (PA15-1886) TO THE LINFIELD CHRISTIAN SCHOOL PLANNED DEVELOPMENT OVERLAY (PDO -7) GENERALLY LOCATED ON THE SOUTH SIDE OF RANCHO VISTA ROAD, APPROXIMATELY 2,500 FEET EAST OF MARGARITA ROAD (APNS 955-020-019, 955-020-018, 955-020-012, 955-020-017) 7 Appoint Members to the Community Services and Public/Traffic Safety Commissions - Approved Staff Recommendation (5-0); Motion by Comerchero, Second by Action Minutes 092617 3 Stewart; and electronic vote reflected approval by Comerchero, Naggar, Rahn, Stewart and Edwards. RECOMMENDATION: 7.1 That the City Council appoint Dale Borgeson to the Community Services Commission and Robert "Skip" Carter and Ivan Moses to the Public/Traffic Safety Commission. 8 Approve Meeting Schedule for City Council Meetings for the Month of December 2017 - Approved Staff Recommendation (5-0); Motion by Comerchero, Second by Stewart; and electronic vote reflected approval by Comerchero, Naggar, Rahn, Stewart and Edwards. RECOMMENDATION: 8.1 That the City Council approve the meeting schedule canceling the December 26, 2017 City Council meeting. 9 Approve the Purchase of the Fiscal Year 2017-18 Annual Maintenance and Support Services for Tyler Technologies Suite of Products - Approved Staff Recommendation (5-0); Motion by Comerchero, Second by Stewart; and electronic vote reflected approval by Comerchero, Naggar, Rahn, Stewart and Edwards. RECOMMENDATION: 9.1 Approve the purchase of annual maintenance and support services for the Tyler Eden Financial Systems Suite, in an amount not to exceed $46,480; 9.2 Approve the purchase of annual maintenance and support services for the Tyler EnerGov Permitting System, in the amount not to exceed $86,096; 9.3 Authorize the City Manager to approve Contract Change Orders not to exceed $13,258, which is equal to 10% of the total contract amount. 10 Approve an Increase in the Purchase Amount with Softchoice Corporation for Microsoft Software Licenses - Approved Staff Recommendation (5-0); Motion by Comerchero, Second by Stewart; and electronic vote reflected approval by Comerchero, Naggar, Rahn, Stewart and Edwards. RECOMMENDATION: 10.1 That the City Council approve an increase in the purchase amount with Softchoice Corporation by $82,371, bringing the total amount of the expenditures to $306,290. 11 Approve City of Temecula Fiscal Year 2016-17 Consolidated Annual Performance and Evaluation Report (CAPER) - Approved Staff Recommendation (5-0); Motion by Comerchero, Second by Stewart; and electronic vote reflected approval by Comerchero, Naggar, Rahn, Stewart and Edwards. Action Minutes 092617 4 RECOMMENDATION: 11.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 17-67 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REPORT (CAPER) WITH THE ADDITION OF PUBLIC COMMENTS, AND AUTHORIZING STAFF TO SUBMIT THE REPORT TO THE US DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) 12 Approve a Funding Agreement Between City of Temecula and Riverside County Flood Control and Water Conservation District for Cleanup of Trash, Debris and Other Items on District Owned Property - Approved Staff Recommendation (5-0); Motion by Comerchero, Second by Stewart; and electronic vote reflected approval by Comerchero, Naggar, Rahn, Stewart and Edwards. RECOMMENDATION: 12.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 17-68 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING A FUNDING AGREEMENT WITH THE RIVERSIDE COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT AND FINDING THE CITY'S ACTION EXEMPT FROM CEQA 13 Approve Plans and Specifications, and Authorize the Solicitation of Construction Bids for the Fallen Heroes Memorial, PW17-07 - Approved Staff Recommendation (5-0); Motion by Comerchero, Second by Stewart; and electronic vote reflected approval by Comerchero, Naggar, Rahn, Stewart and Edwards. RECOMMENDATION: 13.1 Approve the Plans and Specifications, and authorize the Department of Public Works to solicit construction bids for the Fallen Heroes Memorial, PW17-07; 13.2 Make a finding that this project is exempt from CEQA pursuant to Article 19, Categorical Exemption, Section 15301, Existing Facilities, of the CEQA Guidelines. 14 Establish an All -Way Stop Control at the Intersection of Promenade Chardonnay Hills and Promenade Bordeaux - Approved Staff Recommendation (5-0); Motion by Comerchero, Second by Stewart; and electronic vote reflected approval by Comerchero, Naggar, Rahn, Stewart and Edwards. RECOMMENDATION: Action Minutes 092617 5 14.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 17-69 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, ESTABLISHING AN ALL -WAY STOP CONTROL AT THE INTERSECTION OF PROMENADE CHARDONNAY HILLS AND PROMENADE BORDEAUX RECESS: At 7:41 PM, the City Council recessed and convened as the Temecula Community Services District Meeting and the Successor Agency to the Temecula Redevelopment Agency Meeting. At 7:49 PM, the City Council resumed with the remainder of the City Council Agenda. RECONVENE TEMECULA CITY COUNCIL PUBLIC HEARING 18 Amend the Capital Improvement Program Budget for Fiscal Years 2018-22 - Approved Staff Recommendation (4-0-1, Stewart abstain); Motion by Naggar, Second by Comerchero; and electronic vote reflected approval by Comerchero, Naggar, Rahn, and Edwards with Stewart abstaining. RECOMMENDATION: 18.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 17-70 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING THE APPROVED CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEARS 2018-22 TO UPDATE THE ESTIMATED AMOUNTS THE CITY OF TEMECULA IS SET TO RECEIVE IN FISCAL YEARS 2017- 18 AND 2018-19 AND TO INCORPORATE A LIST OF PROJECTS FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 The following individuals addressed the City Council on item 18: • Paul Oglesby • Bob Grieb • Patrice Lynes • Ted Carli • Mike Beal CITY COUNCIL BUSINESS 19 Introduce Ordinance Pertaining to Electric Vehicle Charging Stations and Expedited Action Minutes 092617 6 Permitting Procedures — 19.1 Approved Staff Recommendation (5-0); Motion by Comerchero, Second by Rahn; and electronic vote reflected approval by Comerchero, Naggar, Rahn, Stewart and Edwards. 19.2 Approved Staff Recommendation (5-0); Motion by Comerchero, Second by Stewart; and electronic vote reflected approval by Comerchero, Naggar, Rahn, Stewart and Edwards. RECOMMENDATION: 19.1 Adopt by 4/5th vote an urgency ordinance entitled: ORDINANCE NO. 17-08 AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADDING CHAPTER 15.24 TO TITLE 15 (BUILDINGS AND CONSTRUCTION) OF THE TEMECULA MUNICIPAL CODE ESTABLISHING AN EXPEDITED BUILDING PERMIT PROCESS FOR ELECTRIC VEHICLE CHARGING STATIONS 19.2 Introduce and read by title only an ordinance entitled: ORDINANCE NO. 17-09 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADDING CHAPTER 15.24 TO TITLE 15 (BUILDINGS AND CONSTRUCTION) OF THE TEMECULA MUNICIPAL CODE ESTABLISHING AN EXPEDITED BUILDING PERMIT PROCESS FOR ELECTRIC VEHICLE CHARGING STATIONS 20 Introduce Ordinance Amending Section 10.28.010(D) of the Temecula Municipal Code Regarding Prima Facie Speed Limits on Certain Streets - Approved Staff Recommendation (5-0); Motion by Comerchero, Second by Stewart; and electronic vote reflected approval by Comerchero, Naggar, Rahn, Stewart and Edwards. RECOMMENDATION: 20.1 That the City Council introduce and read by title only an ordinance entitled: ORDINANCE NO. 17-10 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA, AMENDING SECTION 10.28.010(D) OF THE TEMECULA MUNICIPAL CODE REGARDING PRIMA FACIE SPEED ON CERTAIN STREETS 21 Consider the Creation of a Citizen Advisory Group for Redistricting Purposes Related to the 2020 Census - Approved Staff Recommendation (4-1, Naggar oppose); Motion by Comerchero, Second by Stewart; and electronic vote reflected approval by Comerchero, Rahn, Stewart and Edwards with Naggar opposing. Motion to adopt Option #1 as an advisory vote and return to the City Council approximately one year in advance of commencing community engagement efforts with a Council Action Minutes 092617 7 business agenda item and include a record of the present item. RECOMMENDATION: 21.1 That the City Council provide direction on the creation of a citizen advisory group for redistricting purposes related to the 2020 Census. The following individuals addressed the City Council on item 21: • David Matics • Martha Howard • Ira Robinson DEPARTMENTAL REPORTS 22 City Council Travel/Conference Report 23 Community Development Department Monthly Report 24 Fire Department Monthly Report 25 Police Department Monthly Report 26 Public Works Department Monthly Report BOARD/COMMISSION REPORTS CITY MANAGER REPORT CITY ATTORNEY REPORT City Attorney stated there were no reportable actions in regards to the Closed Session items. ADJOURNMENT At 9:25 PM, the City Council meeting was formally adjourned to Tuesday, October 10, 2017, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. Maryann Edwards, Mayor ATTEST: Action Minutes 092617 8 Randi Johl, City Clerk [SEAL] Action Minutes 092617 9 Item No. 3 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jennifer Hennessy, Director of Finance DATE: October 10, 2017 SUBJECT: Approve the List of Demands PREPARED BY: Pascale Brown, Fiscal Services Manager Jada Shafe, Accounting Technician II RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A BACKGROUND: All claims and demands are reported and summarized for review and approval by the City Council on a routine basis at each City Council meeting. The attached claims represent the paid claims and demands since the last City Council meeting. FISCAL IMPACT: All claims and demands were paid from appropriated funds or authorized resources of the City and have been recorded in accordance with the City's policies and procedures. ATTACHMENTS: 1. Resolution 2. List of Demands RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the following claims and demands as set forth in Exhibit A, on file in the office of the City Clerk, has been reviewed by the City Manager's Office and that the same are hereby allowed in the amount of $5,050,569.10. Section 2. The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 10th day of October, 2017. Maryann Edwards, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 17- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 10th day of October, 2017, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk CITY OF TEMECULA LIST OF DEMANDS 09/14/2017 TOTAL CHECK RUN: 09/21/2017 TOTAL CHECK RUN: 09/21/2017 TOTAL PAYROLL RUN: $ 2,794,817.84 1,830,174.10 425,577.16 TOTAL LIST OF DEMANDS FOR 10/10/2017 COUNCIL MEETING: $ 5,050,569.10 DISBURSEMENTS BY FUND: CHECKS: 001 GENERAL FUND 125 PEG PUBLIC EDUCATION & GOVERNMENT 140 COMMUNITY DEV BLOCK GRANT 165 AFFORDABLE HOUSING 190 TEMECULA COMMUNITY SERVICES DISTRICT 192 TCSD SERVICE LEVEL B STREET LIGHTS 194 TCSD SERVICE LEVEL D REFUSE RECYCLING 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 197 TEMECULA LIBRARY FUND 210 CAPITAL IMPROVEMENT PROJECTS FUND 300 INSURANCE FUND 305 WORKERS' COMPENSATION 320 INFORMATION TECHNOLOGY 330 CENTRAL SERVICES 340 FACILITIES 472 CFD 01-2 HARVESTON A&B DEBT SERVICE 473 CFD 03-1 CROWNE HILL DEBT SERVICE FUND 474 AD03-4 JOHN WARNER ROAD DEBT SERVICE 475 CFD03-3 WOLF CREEK DEBT SERVICE FUND 476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 477 CFD 03-02 RORIPAUGH DEBT SERVICE FUND 478 CFD 16-01 RORIPAUGH PHASE II 501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP. 514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 524 SERVICE LEVEL"C"ZONE 24 HARVESTON 525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 527 SERVICE LEVEL"C"ZONE 27 AVONDALE 528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT $ 2,005,590.40 7,135.13 246.18 1,557.61 131,895.64 73,253.26 820.44 16,700.85 15,886.18 2,257,605.62 2,765.08 217.37 37,002.43 760.03 25,827.84 7.84 7.84 7,84 7.84 7.84 7.84 39.22 8.97 45.97 4,603.67 2.21 381.34 3.32 4.07 1,764.02 362.48 625.01 1.27 5,662.07 1,452.83 3.31 3.02 3,610.74 0.31 371.60 1,320.24 888.84 7,029.26 1.64 256.03 8,836.14 21.30 0.54 3.08 10,351.27 27.07 $ 4,624,991.94 001 GENERAL FUND 140 COMMUNITY DEV BLOCK GRANT 165 AFFORDABLE HOUSING 190 TEMECULA COMMUNITY SERVICES DISTRICT 192 TCSD SERVICE LEVEL B STREET LIGHTS 194 TCSD SERVICE LEVEL D REFUSE RECYCLING 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 197 TEMECULA LIBRARY FUND 300 INSURANCE FUND 305 WORKERS' COMPENSATION 320 INFORMATION TECHNOLOGY 330 CENTRAL SERVICES 340 FACILITIES 472 CFD 01-2 HARVESTON A&B DEBT SERVICE 473 CFD 03-1 CROWNE HILL DEBT SERVICE FUND 474 AD03-4 JOHN WARNER ROAD DEBT SERVICE 475 CFD03-3 WOLF CREEK DEBT SERVICE FUND 476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 477 CFD 03-02 RORIPAUGH DEBT SERVICE FUND 478 CFD 16-01 RORIPAUGH PHASE II 501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTR` 507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP. 514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 524 SERVICE LEVEL"C"ZONE 24 HARVESTON 525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 527 SERVICE LEVEL"C"ZONE 27 AVONDALE 528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT $ 263,228.08 454.95 3,110.87 105,989.31 336.34 2,222.30 450.90 1,584.71 878.68 1,878.07 28,730.56 3,508.08 10,585.04 45.07 45.07 45.07 45.07 45.07 45.07 225.38 34.31 55.70 47.66 6.89 77.82 12.47 13.66 261.92 2.49 11.17 4.08 151.45 32.37 11.72 9.52 37.95 1.30 140.58 74.98 209.58 344.51 5.13 9.01 193.91 62.25 1.80 9.01 296.98 3.25 425,577.16 TOTAL BY FUND: $ 5,050,569.10 apChkLst 09/14/2017 8:49:52AM Final Check List CITY OF TEMECULA Page: 1 Bank : union UNION BANK Check # Date Vendor 3495 09/11/2017 006887 UNION BANK OF CALIFORNIA 014583 PALUMBO'S RISTORANTE, LLC 008669 VONS 017736 FEAST CALIFORNIA CAFE, LLC 017736 FEAST CALIFORNIA CAFE, LLC 017899 HAVANA FOODS, INC 008337 STAPLES BUSINESS ADVANTAGE 008123 JOANN ETC 004074 FRANCHISE MGMT SERVICES INC 000210 LEAGUE OF CALIF CITIES 3496 09/11/2017 006887 UNION BANK OF CALIFORNIA 008668 WES FLOWERS 019302 MR. WORLDWIDE CATERING 010514 CAMPINI'S ITALIAN DELI Description RO RFSHMNTS: CITY CNCL CLOSED SESSION RO RFSHMNTS: CITY CNCL CLOSED SESSION RO RFSHMNTS: EXECUTIVE STAFF MTG 8/2 RO RFSHMNTS: EXECUTIVE STAFF MTG 8/2 RO RFSHMNTS: CITY CNCL CLOSED SESSION Amount Paid Check Total RO SUPPLIES:ANNUAL BOARD/COMM REC DINNER RO SUPPLIES:ANNUAL BOARD/COMM REC DINNER RO SUPPLIES:ANNUAL BOARD/COMM REC DINNER RO REGISTRATION: ANNUAL CONF JOHL, AA SYMPATHY FLOWERS TO COUNCIL MEMBER AA RFSHMNTS: EMPLOYEE QTRLY LUNCHEON AA RFSHMNTS: CITY ATTY & EXEC STAFF 171.17 12.00 24.99 7.61 103.31 33.26 40 21 76.05 30.00 61.43 520.00 79.54 498.60 660.97 Pagel apChkLst Final Check List Page: 2 09/14/2017 8:49:52AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description Amount Paid Check Total 3497 09/11/2017 006887 UNION BANK OF CALIFORNIA 014529 DOLLAR TREE STORES, INC IG TABLECLOTHS FOR EOQ 9/20/17 26.49 020182 PRESIDIO SIGNS, INC. IG SUPPLIES: EOC 319.73 009746 SIGNS BY TOMORROW IG SUPPLIES: EOC 75.20 000277 S & S ARTS & CRAFTS INC IG EMPLOYEE RECOGNITION 38 26 SUPPLIES 000305 TARGET BANK BUS CARD SRVCS IG RECRUITMENT SUPPLIES 4.33 008669 VONS IG RECRUITMENT SUPPLIES 22.98 017736 FEAST CALIFORNIA CAFE, LLC IG RFSHMNTS: RECRUITMENT MTG 59.54 007987 WALMART IG TABLECLOTHS FOR EOQ ON 9/20/17 40.42 000305 TARGET BANK BUS CARD IG RECOGNITION SUPPLIES: EOQ 50 00 SRVCS 008337 STAPLES BUSINESS IG OFFICE SUPPLIES 92.71 ADVANTAGE 008668 WES FLOWERS IG SUNSHINE FUND 61.43 017736 FEAST CALIFORNIA CAFE, LLC IG RFSHMNTS: RECRUITMENT MTG 53.74 007987 WALMART IG SUPPLIES: EOC 220.80 008668 WES FLOWERS IG SUNSHINE FUND 61.43 008337 STAPLES BUSINESS IG OFFICE SUPPLIES 234.90 ADVANTAGE 020183 JAM PAPER IG ENVELOPES: BENEFIT INFO FOR 58.38 NEW HIRES 001264 COSTCO TEMECULA #491 008668 WES FLOWERS 3498 09/11/2017 006887 UNION BANK OF CALIFORNIA 003773 REUBEN H FLEET SCIENCE CENTER 012746 DREAM DIAPERS 006952 PAYPAL IG SUPPLIES: EOC IG SUNSHINE FUND 176 61 62.52 JH SUMMER DAY CAMP EXCURSION 1,681.68 JH SUBSCRIPTION RENEWAL JH VERISIGN PAYFLOW PRO TRANSACTION 005531 FRONT STREET BAR & GRILL JH RFSHMNTS: RECRUITMENT MTG 8/10 119.40 56.40 1,659.47 90.19 1,947.67 Page2 apChkLst 09/14/2017 8:49:52AM Final Check List CITY OF TEMECULA Page: 3 Bank : union UNION BANK Check # Date Vendor 3499 09/11/2017 006887 UNION BANK OF CALIFORNIA 020187 SAP AMERICA, INC. 020187 SAP AMERICA, INC. 013851 STORM SOURCE, LLC 002377 BEST BUY COMPANY INC 013338 APPLE STORE 3500 09/11/2017 006887 UNION BANK OF CALIFORNIA 019592 URBAN CAFE 001264 COSTCO TEMECULA #491 014894 OLD TOWN SWEET SHOP 015626 EVENTBRITE.COM 019000 OMERTRI LLC, LAURENT'S LE COFFEE SHOP 014894 OLD TOWN SWEET SHOP 000198 INTL COUNCIL OF SHOPPING 019592 URBAN CAFE 018583 WHICH WICH 008669 VONS 016098 CULTIVATING GOOD, INC. 001264 COSTCO TEMECULA #491 020186 GREAT HARVEST BREAD CO 006952 PAYPAL 019592 URBAN CAFE 019592 URBAN CAFE (Continued) Description Amount Paid Check Total MH CRYSTAL REPORTS - ENTERPRISE SUPPORT MH CRYSTAL REPORTS - ENTERPRISE SUPPORT MH APPOINTMENT PLUS:IT MH LIBRARYAV UPGRADE: BLUE RAY PLAYER MH LIBRARY AV UPGRADE: APPLE TV 32GB GB RFSHMNTS: PITCH PRACTICE GB SUPPLIES: REBATE GB TEMECULA TREKKERS EVENT 8/16 & 8/17 GB URBAN INLAND CONF: OBMANN & DAMKO GB RFSHMNTS: TEMECULA TREKKERS MTG GB TEMECULA TREKKERS EVENT 8/16 & 8/17 GB REGISTRATION: LA EXPO: DAMKO GB INNOVATORS STARTUP MEETING/EVENT GB RFRSHMTNS: 79S/15 INTERCHANGE MTG GB SUPPLIES: INTERN APPRECIATION GB RFHSMNTS: LEGAL SCHOLARS PRESENTATION GB SUPPLIES: INTERN APPRECIATION GB RFSHMNTS: TEMECULA TREKKERS MTG 8/17 GB '17 COMMUNICATIONS CONF: DAMKO GB RFSHMNTS: PITCH PRACTICE 8/9 GB INNOVATORS STARTUP MEETING/EVENT 000515 TEMECULA VALLEY CHAMBER GB WOMEN IN BUSINESS CONF. OF MCKEMIE, K. 990.66 217.34 40.00 140.05 582.08 178.13 -54.00 24.00 270 00 145.80 300.00 350.00 15.00 290 00 48.00 922.69 125.05 383.48 730.00 178.13 206.63 1,970.13 50.00 4,162.91 Page:3 apChkLst 09/14/2017 8:49:52AM Final Check List CITY OF TEMECULA Page: 4 Bank : union UNION BANK Check # Date Vendor 3501 09/11/2017 006887 UNION BANK OF CALIFORNIA 003773 REUBEN H FLEET SCIENCE CENTER 019751 STRYDER TRANSPORTATION 020063 AMERICAN MOVIE CLASSICS 020184 GET AIR 019751 STRYDER TRANSPORTATION 020185 EPIC ROLLERTAINMENT 006952 PAYPAL 006952 PAYPAL 020004 SEAFORTH SPORTFISHING CORP 012085 ISTOCK INT'L INC. 3502 09/14/2017 007282 AMAZON.COM, INC 184946 09/14/2017 020198 AACTS INT'L MINISTRIES INC. 184947 09/14/2017 010904 AFECO INC 184948 09/14/2017 003951 ALL AMERICAN ASPHALT (Continued) Description KH ADMISSION: SUMMER DAY CAMP KH TRANSP: SENIOR EXCURSION WHALE WATCH Amount Paid Check Total KH SUMMER DAY CAMP EXCURSION & RFRSHMNTS KH SUMMER DAY CAMP EXCURSION KH TRANSPORTATION: SENIOR EXCUSION KH ADMISSION: SUMMER DAY CAMP KH STAFF TRAINING: CUSTOMER SERVICE KH VERISIGN PAYFLOW PRO TRANSACTION KH SENIOR EXCURSION: WHALE WATCHING KH IMAGES FOR PROMOTIONAL FLYERS & MISC SUPPLIES AND TOOLS - PREVENTION FILE FOLDERS/FILE BOX:COUNCIL P MISC SUPPLIES AND TOOLS - PREV MISC SUPPLIES AND TOOLS - PREV PREVENTION WEEK: PREV &STATIC TABLE CLOTHS: ECON DEV BOOKS/COLLECTI ONS: LI BRARY BOOKS/COLLECTIONS:LIBRARY REC SUPPLIES:CRC CREDIT: RETURNED ITEMS: FIRE REFUND:SEC DEP:RM RENTAL:TCC SMALL TOOLS: STA 84 JUL PAVEMENT REHAB MARGARITA RD; PW12-11 184949 09/14/2017 009374 ALLEGRO MUSICAL VENTURES PIANO TUNING & MAINT: LIBRARY 184950 09/14/2017 006915 ALLIE'S PARTY EQUIPMENT RENTALS: MISC EVENTS: TCSD RENTALS:NEW YEAR'S GRAPE DRC PARTY RENTAL EQUIP: DADDY/DAU 1,653.10 912.00 1,505.35 289 56 912.00 160.00 880.00 383.90 348.00 149.00 71.76 52.35 61.79 192.44 352.56 130.90 22.65 43.88 50.42 -833.00 200.00 303.41 424,986.34 185.00 366.84 1,703.29 290 55 7,192.91 145.75 200.00 303.41 424.986.34 185.00 2,360.68 Page:4 apChkLst Final Check List Page: 5 09/14/2017 8:49:52AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description Amount Paid Check Total 184951 09/14/2017 013015 ALWAYS RELIABLE BACKFLOW BACKFLOW TESTING: WINCHESTER 27.00 S-02 BACKFLOW TESTS: CIVIC CTR & TC 54 00 4 BACKFLOW TESTINGS AT VARIOU 108.00 189.00 184952 09/14/2017 005037 AMERICAN ASPHALT SOUTH VOID 0.00 0.00 INC 184953 09/14/2017 000936 AMERICAN RED CROSS CERTIFICATION MATERIALS:AQUATICS 35.00 35.00 184954 09/14/2017 002187 ANIMAL FRIENDS OF THE JUL ANIMAL CONTROL SRVCS:CITY OF 10,000.00 10,000 00 VALLEYS TEMECUL 184955 09/14/2017 004623 AQUA SOURCE INC POOL TEST REAGENTS:AQUATICS 217.71 POOL TEST REAGENTS:AQUATICS 209.19 426.90 184956 09/14/2017 018941 AZTEC LANDSCAPING, INC AUG RESTROOMS:SHELTERS MAINT: 7,518.35 7,518 35 VAR PARKS 184957 09/14/2017 011954 BAKER & TAYLOR INC BOOK COLLECTIONS:LIBRARY 110 33 110 33 184958 09/14/2017 015592 BAMM PROMOTIONAL AWARDS:SPORTS 145.46 145.46 PRODUCTS, INC 184959 09/14/2017 017788 BARTELASSOCIATES, LLC PROVIDE CNSLT SVCS COMP 1,755.00 1,755.00 ANALYSIS: CALPER 184960 09/14/2017 020169 BLACKMAN, RICHARD REFUND:OVERPAYMENT:ROD RUN 35.00 35.00 2017 184961 09/14/2017 008605 BONTERRA PSOMAS JUL CONSULT SVCS:PECHANGA PKWY 1,615.00 1,615.00 ENVIRO 184962 09/14/2017 020202 CAL FIRE/STATE FIRE STATE FIRE TRAINING CLASS: WIGLE 300.00 300.00 MARSHAL & 184963 09/14/2017 003138 CAL MAT ASPHALT PURCH:PW STREET MAINT 387 53 387.53 184964 09/14/2017 001267 CALIF DEPT OF MOTOR FIRE CERT TRAILER REGISTRATION. 10 00 10 00 VEHICLES LIC 184965 09/14/2017 001267 CALIF DEPT OF MOTOR FIRE CERT TRAILER REGISTRATION: 10.00 10.00 VEHICLES LIC 184966 09/14/2017 004241 CALIF DEPT OF STATE REMITTANCE OF SB1186 - QE JUN 231 30 231.30 ARCHITECT 2017 Page:5 apChkLst 09/14/2017 8:49:52AM Final Check List CITY OF TEMECULA Page: 6 Bank : union UNION BANK Check # Date Vendor 184967 09/14/2017 020200 CLEARCAPTIONS, LLC (Continued) Description REFUND:HEALTH FAIR EVENT VENDOR 184968 09/14/2017 017429 COBRA ADVANTAGE INC., DBA: AUG COBRA ADMINISTRATION: HR FLEX ADVANTAGE 184969 09/14/2017 012353 CONSTRUCTION TESTING 184970 09/14/2017 002631 COUNTS UNLIMITED INC 184971 09/14/2017 010650 CRAFTSMEN PLUMBING & HVAC INC 184972 09/14/2017 008810 CROSSTOWN ELECTRICAL & DATA 184973 09/14/2017 016098 CULTIVATING GOOD, INC. 184974 09/14/2017 003945 DIAMOND ENVIRONMENTAL SRVCS 184975 09/14/2017 004192 DOWNS ENERGY FUEL & LUBRICANTS JUL INSPECTION SVCS: PW12-11 Traffic count data collection srvcs: pw Traffic count data collection srvcs: pw INSTALL BACKFLOW: CRC POOL PLUMBING SRVCS & REPAIRS: DUC Traffic equip maint & repair srvcs: pw HORS D'OUEVRES - COLLEGE FAIR RECEPTION Amount Paid Check Total PORTABLE RESTROOMS: COLOR RUN FUEL FOR CITY VEHICLES. POLICE DEPT FUEL FOR CITY VEHICLES: LAND DE FUEL FOR CITY VEHICLES. PUBLIC FUEL FOR CITY VEHICLES: TRAFFIC FUEL FOR CITY VEHICLES: TCSD FUEL FOR CITY VEHICLES: TCSD FUEL FOR CITY VEHICLES. PLAN & FUEL FOR CITY VEHICLES: BLDG IN FUEL FOR CITY VEHICLES: PUBLIC FUEL FOR CITY VEHICLES: PUBLIC 184976 09/14/2017 004592 EBS GENERAL ENGINEERING, AUG CITYWIDE CONCRETE REPAIRS INC. PW16-04 50.00 530.00 14,398.00 14,800 00 850.00 793.59 95.00 3,220.00 2,733.66 397.17 162.54 124.03 287.92 273.91 454.96 88.44 34915 306.57 1,048.59 1,136.54 75,529.75 184977 09/14/2017 004829 ELLISON WILSON ADVOCACY SEP STATE LOBBYING SVCS 3,500.00 LLC 50.00 530.00 14,398.00 15,650.00 888.59 3,220.00 2,733.66 397.17 4,232,65 75,529.75 3,500.00 Page:6 apChkLst Final Check List Page: 7 09/14/2017 8:49:52AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 184978 09/14/2017 001056 EXCEL LANDSCAPE, INC. Description irrig repairs:signet series:var slopes FOUNTAIN REPAIR: CIVIC CENTER IRRIGATION REPAIRS: VARIOUS SL( IRRIGATION REPAIRS: VARIOUS PAF REPLACE MASTR VALVE:SERENA H irrig repairs:vail ranch & hary slopes LDSCP IMPROVEMENTS:TRADEWIN IRRIG REPAIRS: OLD TOWN REPLACE SOLAR INVERTER:VAIL Ri LANDSCAPE MULCH: VARIOUS PAR Amount Paid Check Total 1,670 32 220 02 6,134.65 690.73 941.10 460 74 3,510.00 429.62 920.00 4,500.00 19,477.18 184979 09/14/2017 019469 FALCON ENGINEERING AUG CONST. MGMNT SVCS: PW04-08 154,416.14 154,416.14 SERVICES 184980 09/14/2017 000478 FAST SIGNS Banners:F I.T. Color Run 600 30 600.30 184981 09/14/2017 000165 FEDERAL EXPRESS INC 8/10-8/17 EXP MAIL SVCS 53 48 53.48 BLDG/CLERK/CIP 184982 09/14/2017 016780 FIELDTURF USA, INC. AUG RPLC SYNTHETIC FIELD PHB 526,113.93 526.113.93 PARK 184983 09/14/2017 018858 FRONTIER CALIFORNIA, INC. SEP INTERNET SVCS:LIBRARY 7.42 SEP INTERNET SVCS:LIBRARY 7.42 SEP INTERNET SVCS:FIRE STN 95 122.04 SEP INTERNET SVCS:SKATE PARK 41.94 178.82 184984 09/14/2017 009097 FULL COMPASS SYSTEMS SOUND/LIGHTING & MISC SUPPLIES: 159.26 THEATER SM TOOLS/EQUIP:CRC 629.70 788 96 184985 09/14/2017 016184 FUN EXPRESS, LLC MISC SUPPLIES:VARIOUS SPECIAL 55.99 55.99 EVENTS 184986 09/14/2017 010452 GAYLORD BROS INC SUPPLIES:TVM 436.92 436.92 184987 09/14/2017 000177 GLENNIES OFFICE PRODUCTS MISC. OFFICE SUPPLIES - STA 73 56.93 56.93 INC 184988 09/14/2017 009608 GOLDEN VALLEY MUSIC ENTERTAINMENT: THEATER 1,000.00 1,000.00 SOCIETY 184989 09/14/2017 011898 GONZALEZ, GUSTAVO EE COMPUTER PURCHASE PROGRAM 1,961.41 1,961.41 Page:7 apChkLst Final Check List Page: 8 09/14/2017 8:49:52AM CITY OF TEMECULA Bank union UNION BANK (Continued) Check # Date Vendor 184990 09/14/2017 000186 HANKS HARDWARE INC Description Amount Paid Check Total MAINTENANCE SUPPLIES:PW STREET DIV MAINTENANCE SUPPLIES:PW STRE MAINTENANCE SUPPLIES:PW STRE MAINTENANCE SUPPLIES: CIVIC CT MAINTENANCE SUPPLIES: CRC MAINTENANCE SUPPLIES: TCC HARDWARE SUPPLIES - PREVENTI( MAINTENANCE SUPPLIES: VAR PAIR MAINTENANCE SUPPLIES: VAR PAIR MAINTENANCE SUPPLIES: AQUATIC MAINTENANCE SUPPLIES: CIVIC CT MAINTENANCE SUPPLIES:PW STRE MAINTENANCE SUPPLIES:PW STRE MAINTENANCE SUPPLIES: CIVIC CT MAINTENANCE SUPPLIES: TCC MAINTENANCE SUPPLIES: CRC MAINTENANCE SUPPLIES: CRC MAINTENANCE SUPPLIES: THEATEf 184991 09/14/2017 010676 INTERWEST CONSULTING BUILDING INSPECTION SRVCS:B&S GROUP INC DEPT 184992 09/14/2017 003296 INTL CODE COUNCIL MEMBERSHIP: WIGLE, ELSA 184993 09/14/2017 012285 JOHNSTONE SUPPLY FOUNTAIN PUMP: CIVIC CENTER 184994 09/14/2017 000820 K R W & ASSOCIATES ENGINEERING PLAN CHECK & REVIEW: PW 184995 09/14/2017 017118 KRACH. BREE B. RECOGNITION AWARDS & TROPHIES:MPSC 184996 09/14/2017 012370 LEADER PROMOTIONS INC GIVEAWAYS:FIT COLOR RUN 184997 09/14/2017 003726 LIFE ASSIST INC MEDICAL EQUIPMENT: FIRE STATION 84 184998 09/14/2017 003782 MAIN STREET SIGNS SIGNS AND SUPPLIES: RIGHT-OF-WAYS PROJECT SIGNS FOR 1-15 / 79S: PW SIGNS AND SUPPLIES: RIGHT -OF -1A 184999 09/14/2017 015955 METRO FIRE & SAFETY, INC. fire system inspections:civ ctr:library 395.08 4 99 136.39 0.86 12.58 35.83 23.90 10.31 18.44 4.33 45.32 73.90 13.04 0.86 14.12 17.33 26.38 11.51 845.17 10,032.00 10,032.00 240 00 240.00 2,387.44 2,387.44 2,940.00 2,940.00 8.16 8.16 972.49 34.32 122.64 1,863.65 124.92 972.49 34.32 2,111.21 1,660.00 1,660.00 185000 09/14/2017 013443 MIDWEST TAPE LLC BOOKS/COLLECTIONS:LIBRARY 43.49 43.49 Page:8 apChkLst 09/14/2017 8:49:52AM Final Check List CITY OF TEMECULA Page: 9 Bank : union UNION BANK Check # Date Vendor 185001 09/14/2017 004043 MISSION ELECTRIC SUPPLY, INC 185002 09/14/2017 004586 MOORE FENCE COMPANY INC 185003 09/14/2017 019019 MUSIC CONNECTION LLC 185004 09/14/2017 017861 MYTHOS TECHNOLOGY INC 185005 09/14/2017 017090 N2 PUBLISHING. INC 185006 09/14/2017 002925 NAPA AUTO PARTS 185007 09/14/2017 018099 NATIONAL SAFETY COMPLIANCE 185008 09/14/2017 015164 NATURES IMAGE. INC 185009 09/14/2017 017148 OAKLEY SALES CORP 185010 09/14/2017 002105 OLD TOWN TIRE & SERVICE (Continued) Description Amount Paid Check Total ELECTRICAL SUPPLIES: VAR PARKS LIGHT POLES: RRSP PARKING LOT EXTEND FLOOD CONTROL FENCING: TEM CRK STTLMNT: SPEAKEASY AT THE MERC 9/9 SEP IT MONITORING SRVCS: TVE2 IT MONITORING SRVCS: TVE2 ADVERTISING: TEMECULA PRESENTS AUTO PARTS & MISC SUPPLIES: BC DOT TESTING: HR AUG ENVIRO MITIGATION:FVP OVERCROSSING AUG PECHANGA PKWY ENVIRON M MOTOR GLASSES & GLOVES: TEMECULA POLICE MOTOR GLOVES: TEMECULA POLIC MOTOR GLASSES & GLOVES: TEME CITY VEHICLE MAINT SVCS:FIRE PREV 185011 09/14/2017 003663 PECHANGA BAND OF LUISENO JUL TRIBAL MONITORING:115/79S INTRCHG CREDIT:AMT BILLED EXCEEDS P01 185012 09/14/2017 000249 PETTY CASH PETTY CASH REIMBURSEMENT 185013 09/14/2017 018351 PR NEWSWIRE ASSOCIATION 08/20/17-08/19/18 MBRSHP:C.DAMKO LLC 185014 09/14/2017 005075 PRUDENTIAL OVERALL SUPPLY 185015 09/14/2017 013632 RELIANCE CHURCH AUG UNIFORMS/FLR MATS:PARKS MAINT/CIVIC REFUND:SEC DEP:PICNIC RENTAL:RRSP 185016 09/14/2017 000418 RIVERSIDE CO CLERK & NTC EXEMPT FILING FEE:FALLEN RECORDER HEROES MEM. 67.00 6,026.03 1,872.65 469.00 100.00 100.00 1,200.00 385.67 101.95 280.25 897.75 70 04 55.06 752.24 227.72 20,612.00 -7,405.60 1,065.00 195.00 568.28 200.00 6,093 03 1,872.65 469 00 200.00 1,200.00 385.67 101.95 1.178.00 877.34 227.72 13, 206.40 1,065.00 195.00 568.28 200.00 50.00 50.00 Page:9 apChkLst Final Check List Page: 10 09/14/2017 8:49:52AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description Amount Paid Check Total 185017 09/14/2017 000406 RIVERSIDE CO SHERIFFS 7/1-19/17 LAW ENFORCEMENT 1,391,297.21 1,391,297.21 DEPT 185018 09/14/2017 020197 SAN JACINTO CHAMBER OF SAN JACINTO'S STATE OF CITYADDR 25.00 25.00 A.A. 9/ 185019 09/14/2017 009980 SANBORN, GWYNETH A. COUNTRY LIVE! @ THE MERC 9/2/17 696.00 696.00 185020 09/14/2017 009213 SHERRY BERRY MUSIC JAZZ @ THE MERC 8/31/17 399.00 JAZZ @ THE MERC 09/07/17 336.00 735.00 185021 09/14/2017 013695 SHRED -IT US JV, LLC DOC COLLECTION & SHRED 678.13 678.13 SRVCS:CITY CLERK 185022 09/14/2017 000645 SMART & FINAL INC 185023 09/14/2017 000537 SO CALIF EDISON THEATER HOSPITALITY & OFFICE SUPPLIES ART OFF THE WALLS SUPPLIES:CU AUG 2-27-805-3194:42051 MAIN ST AUG 2-02-502-8077:43210 BUS PARK AUG 2-39-732-3171:41997 MARGARI" AUG 2-29-657-2563:42902 BUTTERFI AUG 2-29-479-2981:31454 TEM PKW' AUG 2-29-974-7899:26953 YNEZ RD I AUG 2-31-031-2590:28301 RANCHO AUG 2-29-953-8447:31738 WOLF VLY AUG 2-30-220-8749:45850 N WOLF C AUG 2-29-657-2332:45538 REDWOOI AUG 2-31-404-6020:28771 OT FRON1 AUG 2-29-458-7548:32000 RANCHO AUG 2-39-043-8521:29028 OT FRON1 AUG 2-25-350-5119:45602 REDHAWK AUG 2-36-122-7820:31777 DEPORTO AUG 2-31-936-3511:46488 PECHANG AUG 2-39-737-1063:42061 MAIN ST AUG 2-36-531-7916:44205 MAIN ST AUG 2-35-421-1260:41955 4TH ST LS AUG 2-28-629-0507:30600 PAUBA RD 185024 09/14/2017 020199 SOLORIO, JUAN REFUND:SEC DEP:RM RENTAL:TCC 185025 09/14/2017 018844 STANTEC CONSULTING ENG SRVCS: BTRFLD STAGE RD PH III, SERVICES PW15- 185026 09/14/2017 016311 TIERCE, NICHOLAS GRAPHIC DESIGN SRVCS:THEATER 117.66 39.70 157 36 6,919.75 432.33 52.25 189.32 95.03 153.18 17.29 25.08 405.84 25.37 840 08 236.26 22.82 25.97 23.52 47.17 22.53 127.56 22.97 12,879.90 22,564.22 200.00 200.00 2,956.00 2,956.00 1,890.00 1,890.00 Page:10 apChkLst Final Check List Page: 11 09/14/2017 8:49:52AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description Amount Paid Check Total 185027 09/14/2017 004861 VON RICHTER, POLLY REIMB:HEALTH & WELLNESS FAIR 147.01 147.01 SUPPLIES 185028 09/14/2017 003730 WEST COAST ARBORISTS INC 8/1-15/17 TREE TRIMMING 400.00 SRVCS:C.VERDE 8/1-15/17 TREE TRIMMING SRVCS:C 8,767.00 8/1-15/17 TREE TRIM SRVCS:PRKS& 3,494.00 8/1-15/17 TREE TRIMMING SRVCS:V 4,950.00 8/1-15/17 TREE TRIMMING SRVCS:R 2,144.00 8/1-15/17 TREE TRIMMING SRVCS:H 6,021.00 8/1-15/17 TREE TRIMMING SRVCS:V 775.00 8/1-15/17 TREE TRIMMING SRVCS:P 425.00 26,976.00 185029 09/14/2017 013286 WEST SAFETY SERVICES, INC. SEP ENTERPRISE 911 SVC: IT 300.00 300.00 1001830 08/30/2017 020188 GREEN, TAHNE REFUND:CREDIT ON ACCT:TCSD 60.00 60.00 1001831 08/30/2017 020188 GREEN, TAHNE REFUND:CREDIT ON ACCT:TCSD 544.00 544.00 1001832 08/30/2017 020189 HERBST, MELISSA REFUND:TAP - BEG/INT 1995 201 108.00 108.00 1001833 08/30/2017 020190 HANSON, STEPHANIE REFUND:TAP - BEG/INT 1995.201 108.00 108.00 1001834 08/30/2017 020096 KEITH, JENNIFER REFUND:TAP - BEG/INT 1995.201 108.00 108.00 1001835 08/30/2017 020191 LOPEZ, ADRIANA REFUND:TAP - BEG/INT 1995.201 108 00 108.00 1001836 08/30/2017 020192 PARK, ANNA REFUND:CREDIT:RM RENTAL:LIBRARY 125.00 125.00 1001837 09/01/2017 020193 HD SUPPLY WHITECAP REFUND:SEC DEP:RM RENTAL:CONF 200.00 200.00 CTR A/B 1001838 09/01/2017 020194 KRZEMIEN, KEN REFUND:TEM ROD RUN 7000.263 35.00 35.00 1001839 09/01/2017 020195 NATIONAL CHARITY LEAGUE REFUND:SEC DEP:RM RENTAL:CRC 200.00 200.00 1001840 09/01/2017 020196 RAMIREZ, RAYMOND REFUND:TEM ROD RUN 7000.071 15.00 15.00 1001841 09/01/2017 018661 ROMERO, SHEREE REFUND:JAZZ/HIP HOP FUSION 108.00 108.00 1935.201 Page:11 apChkLst Final Check List Page: 12 09/14/2017 8:49:52AM CITY OF TEMECULA Grand total for UNION BANK: 2,794,817.84 Page:12 apChkLst Final Check List Page: 13 09/14/2017 8:49:52AM CITY OF TEMECULA 104 checks in this report. Grand Total All Checks: 2,794,817.84 Page:13 apChkLst Final Check List 09/21/2017 10:46:50AM CITY OF TEMECULA Page: 1 Bank : union UNION BANK Check # Date Vendor Description Amount Paid Check Total 3465 09/21/2017 007282 AMAZON.COM, INC SUPPLIES:HUMAN SERVICES 268.03 SUPPLIES:HUMAN SERVICES 87.28 REC SUPPLIES:CRC 59.47 SM TOOLS/EQUIP:CRC 238.72 SUPPLIES:SKATE PARK 109.15 SUPPLIES:HUMAN SERVICES 79.89 842.54 3503 09/14/2017 000621 WESTERN RIVERSIDE AUGUST 2017 TUMF PAYMENT 201,014.70 201,014.70 COUNCIL OF 3504 09/21/2017 010349 CALIF DEPT OF CHILD SUPPORT PAYMENT 1,008.45 1,008.45 SUPPORT 3505 09/21/2017 000194 I CMA RETIREMENT -PLAN I CMA RETIREMENT TRUST 457 7,957.88 7,957.88 303355 PAYMENT 3506 09/21/2017 000444 INSTATAX (EDD) STATE TAXES PAYMENT 22,519.24 22,519.24 3507 09/21/2017 000283 INSTATAX (IRS) FEDERAL TAXES PAYMENT 82,929.20 82,929.20 3508 09/21/2017 000389 NATIONWIDE RETIREMENT OBRA- PROJECT RETIREMENT 2,350.18 2,350.18 SOLUTION PAYMENT 3509 09/21/2017 001065 NATIONWIDE RETIREMENT NATIONWIDE RETIREMENT PAYMENT 9,016.54 9,016.54 SOLUTION 3510 09/21/2017 019088 NATIONWIDE RETIREMENT NATIONWIDE LOAN REPAYMENT 442.44 442.44 SOLUTION PAYMENT 185030 09/14/2017 020128 HOME HEALTHCARE OF 8/16-9/7/17 MEDICAL RVCS: CLASSES 935.00 935.00 RIVERSIDE 185031 09/15/2017 005037 AMERICAN ASPHALT SOUTH AUG RESIDENTIAL SLURRY SEAL: 892,355.73 892,355.73 INC PW17-03 185032 09/21/2017 017321 A.M. AIR FREIGHT, INC. EXHI BIT SHI PPI NG:TVM 1,860.00 1,860.00 185033 09/21/2017 001517 AETNA BEHAVIORAL HEALTH, OCT 2017 EMPLOYEE ASSISTANCE 633.60 633.60 LLC PRGM 185034 09/21/2017 015217 AIRGAS, INC. GAS FOR DRY ICE 10.72 10.72 EXPERIMENTS:PPW 185035 09/21/2017 009374 ALLEGRO MUSICAL VENTURES PIANO TUNING & MAINT: THEATER 185.00 185.00 Pagel apChkLst 09/21/2017 10:46:50A M Final Check List CITY OF TEMECULA Page: 2 Bank : union UNION BANK (Continued) Check # Date Vendor 185036 09/21/2017 004240 AMERICAN FORENSIC NURSES (AFN) 185037 09/21/2017 000936 AMERICAN RED CROSS 185038 09/21/2017 019501 BACHELOR DEVELOPMENT LLC 185039 09/21/2017 011954 BAKER & TAYLOR INC 185040 09/21/2017 010350 BANNER MATTRESS, INC. 185041 09/21/2017 010903 BARNETT, BEA 185042 09/21/2017 013482 BAS SECURITY 185043 09/21/2017 012583 BLANCA PRICE 185044 09/21/2017 018185 BLUEBEAM SOFTWARE, INC 185045 09/21/2017 018408 BOB CALLAHAN'S POOL SERVICE 185046 09/21/2017 017813 BUXTON COMPANY 185047 09/21/2017 020125 CABRERA, LISA 185048 09/21/2017 003138 CAL MAT 185049 09/21/2017 010939 CALIF DEPT OF INDUSTRIAL 185050 09/21/2017 000131 CARL WARREN & COMPANY INC 185051 09/21/2017 004462 CDW, LLC Description OCT 17 STAND BY FEE: POLICE LIFEGUARD'S INSTRUCTOR'S KIT: TCSD REFUND:ENG GRAD DEP:LD16-1748 BOOK COLLECTIONS:LIBRARY BOOK COLLECTIONS:LIBRARY BOOK COLLECTIONS:LIBRARY MATTRESS FOR FIRE STA. 84 REIMB: WESTERN ARTS ALLIANCE CONFERENCE SECURITY:HEALTH FAIR AUG LDSCP PLAN CHECK & INSPECTION SVCS JUL LDSCP PLAN CHECK & INSPECTION SOFTWARE RENEWAL:BUILDING & SAFETY AUG POOLS & FOUNTAINS MAINT:VAR FACI LITI AUG POOLS & FOUNTAINS MAINT: VAR F CONSULTANT AGREEMENT: ECON DEV EXHI BIT FEE:TVM ASPHALT PURCH:PW STREET MAINT ASPHALT PURCH:PW STREET MAINT P02719 POOL SLIDE INSPECTION @ CRC AUG CLAIM ADJUSTER SVCS ADOBE SOFTWARE ADD LICENSE:INFO TECH MISC SMALL TOOLS & EQUIP:INFO TECF Amount Paid Check Total 1,248.00 354.65 11,000.00 4.00 189.72 46.59 527.54 18.00 238.80 6,790.00 6,335.00 1,343.00 925.00 1,050.00 25,000.00 850.00 175.29 126.57 415.00 2,617.00 147.65 1,248.00 354.65 11,000.00 240.31 527.54 18.00 238.80 13,125.00 1,343.00 1,975.00 25,000.00 850.00 301.86 415.00 2,617.00 2,435.36 2,583.01 Page2 apChkLst 09/21/2017 10:46:50A M Final Check List CITY OF TEMECULA Page: 3 Bank : union UNION BANK (Continued) Check # Date Vendor 185052 09/21/2017 000137 CHEVRON AND TEXACO 185053 09/21/2017 004405 COMMUNITY HEALTH CHARITIES, C/O WELLS FARGO BANK 185054 09/21/2017 002945 CONSOLIDATED ELECTRICAL DIST. 185055 09/21/2017 012353 CONSTRUCTION TESTING 185056 09/21/2017 011922 CORELOGIC, INC. 185057 09/21/2017 014521 COSTAR GROUP INFORMATION, INC 185058 09/21/2017 004329 COSTCO TEMECULA #491 185059 09/21/2017 002990 DAVID TURCH &ASSOCIATES 185060 09/21/2017 008289 DAVIS, MELISSA 185061 09/21/2017 003945 DIAMOND ENVIRONMENTAL SRVCS 185062 09/21/2017 019720 DIVERSIFIED WATERSCAPES , INC. 185063 09/21/2017 004192 DOWNS ENERGY FUEL& LUBRICANTS Description AUG 17 CITY VEHICLES FUEL: POLICE DEPT EMPLOYEE CHARITY DONATIONS PAYMENT ELECTRICAL SUPPLIES: VAR PARKS ELECTRICAL SUPPLIES: CIVIC CTR JUL INSPECTION SVCS: PW15-06 AUG PROPERTY ID SFTWR: CODE ENFORCEMENT SEP 17 WEB SUBSCRIPTION:ECO DEV SUPPLIES:VARIOUS SPECIAL EVENTS JUL FEDERAL LOBBYING SVCS: AMEND 2 AUG FEDERAL LOBBYING SVCS: AMENC REIMB: AOAP CONF 2/5-2/9/17 PORTABLE RESTROOM RENTALS: GREAT OAK HS PORTABLE RESTROOM RENTALS: VAIL F PORTABLE RESTROOM RENTALS: RIVEF PORTABLE RESTROOM RENTALS: LASE PORTABLE RESTROOM RENTALS: LONG AUG WATER QUALITY MAINT:DUCK POND:HARV FUEL FOR CITY VEHICLES: CODE ENFORCEMENT FUEL FOR CITY VEHICLES: BLDG INSPEE FUEL FOR CITY VEHICLES: PUBLIC WOF FUEL FOR CITY VEHICLES: LAND DEV FUEL FOR CITY VEHICLES: TCSD FUEL FOR CITY VEHICLES: INFO TECH FUEL FOR CITY VEHICLES: PUBLIC WOF FUEL FOR CITY VEHICLES: TRAFFIC DIV 185064 09/21/2017 004799 E C S IMAGING INC LASERFICHE SWADD LICENSE:CITY CLERK Amount Paid Check Total 1,485.93 24.00 618.79 122.34 2,920.00 240.50 453.19 97.53 3,500.00 3,500.00 115.32 55.96 55.96 55.96 55.96 55.96 6,766.00 64.55 159.81 808.15 59.18 466.90 45.78 425.18 186.18 1,485.93 24.00 741.13 2,920.00 240.50 453.19 97.53 7,000.00 115.32 279.80 6,766.00 2,215.73 8,400.00 8,400.00 Page3 apChkLst Final Check List 09/21/2017 10:46:50AM CITY OF TEMECULA Page: 4 Bank : union UNION BANK (Continued) Check # Date Vendor Description 185065 09/21/2017 019293 E&F PET SUPPLIES, INC. k-9 food & supplies: tem police 185066 09/21/2017 007319 EAGLE ROAD SERVICE & TIRE veh & equip tire srvc: pw street maint INC 185067 09/21/2017 002390 EASTERN MUNICIPAL WATER DIST AUG WATER METER:32131 S LOOP RD LDSC AUG WATER METER:32131 S LOOP RD B AUG WATER METER:32131 S LOOP RD C 185068 09/21/2017 019620 FALAPPINO, EMILY REIMB: MEDIA MORNING EVENT SUPPLIES 185069 09/21/2017 017736 FEAST CALIFORNIA CAFE, LLC VENDOR LUNCHES:HEALTH & COMMUNITY FAIR Amount Paid Check Total 84.70 84.70 115.55 115.55 371.61 134.41 56.24 562.26 172.64 172.64 2,295.94 2,295.94 185070 09/21/2017 000165 FEDERAL EXPRESS INC 8/22-8/28 EXP MAILSRVCS: 158.39 PW/PLAN/INS 8/31 EXP MAIL SVCS: HR & CLERK 42.49 185071 09/21/2017 000380 FIRST STUDENT CHARTER TRANSP: SUMMER DAY CAMP: TCSD 526.30 185072 09/21/2017 002982 FRANCHISE TAX BOARD SUPPORT PAYMENT 200.88 526.30 150.00 150.00 185073 09/21/2017 018858 FRONTIER CALIFORNIA, INC. SEP INTERNET SVCS:EXT DMV INET 107.84 LINE SEP INTERNET SVCS:C. MUSEUM, GIFT 126.98 234.82 185074 09/21/2017 016184 FUN EXPRESS, LLC MISC SUPPLIES:VARIOUS SPECIAL 325.72 EVENTS SUPPLIES:HIGH HOPES 161.23 MISC SUPPLIES:VARIOUS SPECIAL EVEI 131.83 SUPPLIES & MISC ITEMS:HUMAN SVCS 469.48 1,088.26 185075 09/21/2017 003946 G T ENTERTAINMENT DJ/MC HEALTH WELLNESS 500.00 500.00 FAIR:HUMAN SVCS 185076 09/21/2017 010452 GAYLORD BROS INC SUPPLIES:TVM 352.81 352.81 185077 09/21/2017 005405 GILLILAND, ROBIN REGIST: MMASCANNUALCONF. 325.00 325.00 9/15/17 185078 09/21/2017 000177 GLENNIES OFFICE PRODUCTS INC Office Supplies: Planning 94.58 Office Supplies: Planning 193.71 MISC. OFFICE SUPPLIES: WORKFORCE 185079 09/21/2017 003792 GRAINGER SAFETY SUPPLIES: PW STREET MAINT DIV 33.13 321.42 184.12 184.12 Page4 apChkLst 09/21/2017 10:46:50A M Final Check List CITY OF TEMECULA Page: 5 Bank : union UNION BANK (Continued) Check # Date Vendor 185080 09/21/2017 007583 GRANDPA'S ANTIQUE DEPOT LLC 185081 09/21/2017 009950 HALL, JONATHAN 185082 09/21/2017 000186 HANKS HARDWARE INC 185083 09/21/2017 012129 HAVENS FOR THE ARTS 185084 09/21/2017 003198 HOME DEPOT, THE 185085 09/21/2017 016564 IMPACT TELECOM 185086 09/21/2017 001407 INTER VALLEY POOL SUPPLY INC 185087 09/21/2017 018352 JAMES ELLIOTT ENTERTAINMENT, 185088 09/21/2017 001091 KEYSER MARSTON ASSOCIATES INC 185089 09/21/2017 017118 KRACH, BREE B. 185090 09/21/2017 014432 LANAIR GROUP, LLC 185091 09/21/2017 019722 LEKOS ELECTRIC, INC. 185092 09/21/2017 004905 LIEBERT, CASSIDY & WHITMORE 185093 09/21/2017 003782 MAIN STREET SIGNS Description exhibit display table:TVM REIMB: CARD READERS: ROD RUN MAINTENANCE SUPPLIES: CRC MAINTENANCE SUPPLIES: VAR PARKS MAINTENANCE SUPPLIES: VAR PARKS MAINT SUPPLIES: TVM MAINTENANCE SUPPLIES: CRC IMPORTANCE OF BEING EARNEST 9/7-16 MAINTENANCE SUPPLIES: VAR PARKS AUG 800 SERVICES:CIVIC CENTER POOL CHEMICAL SUPPLIES: VAR POOLS POOL CHEMICAL SUPPLIES: VAR POOLE CONTACTED TEMECULA PRESENTS PRESENTER JUL FISCAL IMPACT ANALYSIS: CYPRESS RIDG AWARDS/TROPHIES:SPECIAL EVENTS SHOREPHONE CREDIT MEMO: SHORETELL PHONE AUG INSTALL TRAFFIC SIGNAL: PW15-11TS AUG HR LEGAL SVCS FOR TE060-00001 AUG HR LEGAL SVCS FOR TE060-00015 MNT HR LEGAL SVCS FOR TE060-00014 AUG HR LEGAL SVCS FOR TE060-00013 SIGNS AND SUPPLIES: RIGHT-OF-WAYS SIGNS AND SUPPLIES: RIGHT-OF-WAYS SIGNS: VARIOUS PARKS 185094 09/21/2017 000217 MARGARITA OFFICIALS ASSN AUG 17 OFFICIATING ADULT SOFTBALL:SPORTS Amount Paid Check Total 135.94 107.73 6.50 19.72 5.42 3.23 6.17 7,437.42 39.08 56.60 589.17 245.34 3,000.00 5,173.75 43.50 3,890.86 -297.24 113,287.50 245.00 1,295.00 70.00 2,409.95 5,381.57 387.68 930.15 135.94 107.73 41.04 7,437.42 39.08 56.60 834.51 3,000.00 5,173.75 43.50 3,593.62 113,287.50 4,019.95 6,699.40 4,588.00 4,588.00 Pages apChkLst 09/21/2017 10:46:50A M Final Check List CITY OF TEMECULA Page: 6 Bank : union UNION BANK (Continued) Check # Date Vendor 185095 09/21/2017 014392 MC COLLOUGH, JILL DENISE 185096 09/21/2017 018314 MICHAEL BAKER INT'L INC. 185097 09/21/2017 018314 MICHAEL BAKER INT'L INC. 185098 09/21/2017 018314 MICHAEL BAKER INT'L INC. 185099 09/21/2017 013443 MIDWEST TAPE LLC 185100 09/21/2017 013827 MIKO MOUNTAINLION, INC. 185101 09/21/2017 004043 MISSION ELECTRIC SUPPLY, INC 185102 09/21/2017 016445 MKB PRINTING & PROMOTIONAL INC 185103 09/21/2017 004040 MORAMARCO, ANTHONY J. 185104 09/21/2017 017861 MYTHOS TECHNOLOGY INC 185105 09/21/2017 018402 NEWSMINDED, INC 185106 09/21/2017 003964 OFFICE DEPOT BUSINESS SVS DIV 185107 09/21/2017 002105 OLD TOWN TIRE & SERVICE 185108 09/21/2017 002105 OLD TOWN TIRE & SERVICE Description SEP PLANTSCAPE SRVCS:CIVIC CTR SEP PLANTSCAPE SRVCS:LIBRARY JUL DSGN SVCS: PECHANGA PKWY PW15-14 MAY & JUN DSGN SVCS: PECHANGA PKWY MAY CEQA INITIAL STUDY: ART GAITAN CAFE BOOKS/COLLECTIONS: LI BRARY GRADING EROSION REPAIRS: RRSP REHAB LED CONVERSION BULBS: VAR PARKS electrical supplies: var parks— ELECTRICAL SUPPLIES: LIBRARY WINDOW ENVELOPES: FINANCE PROMO ITEMS/DEISGN WORK:PARK OPENING AUG IT MONITORING SRVCS: TVE2 8/13-9/9 NEWSPAPER SUBSCRIPTION:MPSC 6/18-7/15NEWSPAPER SUBSCRIPTION:M OFFICE SUPPLIES:FINANCE OFFICE SUPPLIES:FINANCE OFFICE SUPPLIES:HR OFFICE SUPPLIES:EMERG MGMT OFFICE SUPPLIES:EMERG MGMT OFFICE SUPPLIES:EMERG MGMT OFFICE SUPPLIES:EMERG MGMT CITY VEHICLE MAINT SVCS:PARK RANGERS Amount Paid Check Total 500.00 200.00 10,955.00 3,092.04 1,000.24 44.69 6,880.00 1,853.65 70.28 18.84 151.35 350.00 100.00 118.75 118.75 142.88 3.39 17.91 166.76 17.39 11.66 83.91 1,468.05 CITY VEHICLE MAINT SVCS:PW CIP 234.35 CITY VEHICLE MAINT SVCS:PW CIP 700.00 10,955.00 3,092.04 1,000.24 44.69 6,880.00 1,942.77 151.35 350.00 100.00 237.50 443.90 1,468.05 42.39 276.74 Page6 apChkLst 09/21/2017 10:46:50A M Final Check List CITY OF TEMECULA Page: 7 Bank : union UNION BANK (Continued) Check # Date Vendor 185109 09/21/2017 002105 OLD TOWN TIRE & SERVICE 185110 09/21/2017 007959 ONEIL SOFTWARE INC 185111 09/21/2017 019334 PARK CONSULTING GROUP, INC 185112 09/21/2017 013418 PENWORTHY COMPANY, THE 185113 09/21/2017 001999 PITNEY BOWES 185114 09/21/2017 010338 POOL& ELECTRICAL PRODUCTS INC 185115 09/21/2017 002354 POSITIVE PROMOTIONS INC 185116 09/21/2017 014379 PROFESSIONAL IMAGE ADVERTISING 185117 09/21/2017 005075 PRUDENTIAL OVERALL SUPPLY 185118 09/21/2017 019308 PUBLIC RETIREMENT JOURNAL, THE 185119 09/21/2017 002176 RANCHO CALIF BUS PK ASSOC 185120 09/21/2017 000262 RANCHO CALIF WATER DISTRICT Description CITY VEHICLE MAINT SVCS:FIRE PREV REGISTRATION OF SCANNER:CITY CLERK CONSULTING SRVCS:INFO TECH BOOKS/COLLECTIONS: LI BRARY 9/16-12/15/17 POSTAGE MACHINE: BC CHEMICAL SUPPLIES:SPLASH PAD/POOLS CHEMICALS AND SUPPLIES: VAR POOL: CHEMICAL SUPPLIES:SPLASH PAD:POO CHEMICAL SUPPLIES:SPLASH PAD:POO GIVEAWAYS:FIT COLOR RUN BANNER PROGRAM: ECON DEV GROW TEMECULA VALLEY BANNER PRI CREDIT: BILLING ADJ/LIBRARY AUG UNIFORM/FLR MTS/TWL RENTALS:( OCT 2017 TO SEPT 2018 SUBSCR:HR OCT -DEC BUS.PRKASSN DUES:OVRLND PRJT OCT -DEC BUS.PRKASSN DUES:DIAZ RD OCT -DEC BUS.PRKASSN DUES:FOC AUG VAR WATER METERS:PWJRC AUG VAR WATER METERS:TCSD SVC LE AUG VAR WATER METERS:VAR FIRE STf AUG VAR WATER METERS:PW-CIP AUG VAR WATER METERS:PW MAINT AUG VAR WATER METERS:PW OLD TOVe AUG VAR WATER METERS:PW FAC AUG VAR WATER METERS:PW VAR SITE AUG VAR WATER METERS:PW MAINT AUG VAR WATER METERS:PW CI AUG VAR WATER METERS:28640 PUJOL Amount Paid Check Total 113.34 395.00 5,200.00 1,239.08 77.48 134.54 188.57 132.75 62.06 180.95 20.01 720.36 -8.40 687.28 250.00 2,234.14 2,033.07 1,843.17 172.16 53, 728.78 1,001.09 61.32 175.85 957.24 4,164.79 907.96 238.81 470.79 10.81 113.34 395.00 5,200.00 1,239.08 77.48 517.92 180.95 740.37 678.88 250.00 6,110.38 61,889.60 Page:7 apChkLst 09/21/2017 10:46:50A M Final Check List CITY OF TEMECULA Page: 8 Bank : union UNION BANK (Continued) Check # Date Vendor 185121 09/21/2017 000947 RANCHO REPROGRAPHICS 185122 09/21/2017 011853 RANCON COMMERCE CNTR PH2,3&4 185123 09/21/2017 003591 RENES COMMERCIAL MANAGEMENT 185124 09/21/2017 015917 RHAPSODY IN TAPS, INC. 185125 09/21/2017 000406 RIVERSIDE CO SHERIFFS DEPT 185126 09/21/2017 016383 S & R TOWING 185127 09/21/2017 015316 S & S INTERIORS, INC. 185128 09/21/2017 009196 SACRAMENTO THEATRICAL LIGHTING 185129 09/21/2017 015894 SEHI COMPUTER PRODUCTS, INC. 185130 09/21/2017 015457 SHAW HR CONSULTING, INC. 185131 09/21/2017 008529 SHERIFF'S CIVIL DIV - CENTRAL 185132 09/21/2017 013695 SHRED -IT US JV, LLC 185133 09/21/2017 009746 SIGNS BY TOMORROW 185134 09/21/2017 020203 SISTERS OF THE COMPANY 185135 09/21/2017 000645 SMART & FINAL INC Description BLUEPRINTS AND MISC SUPPL: PREV OCT -DEC BUS.PRKASSN DUES:OVRLND PRJT OCT -DEC BUS.PRKASSN DUES:OVRLNE OCT -DEC BUS.PRKASSN DUES:OVRLNE OCT -DEC BUS.PRKASSN DUES:STA 73 MISC WEED A BATE M E NT: RI G HT -OF -WAYS BAL DUE/THEATER PERFORMANCE: 10/7/17 CRUCIAL CONVERSATIONS 10/18-19 S. LOPEZ TOWING SERVICES: TEMECULA POLICE REMOVE & REPLACE TILES: LIBRARY SOUND/LIGHTING SUPPLIES: THEATER COMPUTER FOR AV EDIT WORKSTATION:PEG JUN CONSULTING SERVICES: HR SUPPORT PAYMENT DOC COLLECTION & SHRED SVCS:CITY CLERK INFORMATION SIGN: CIVIC CENTER REFUND:WITHDREW CUP:PA16-1303 Amount Paid Check Total 21.53 249.03 198.38 177.27 510.71 5,000.00 5,000.00 209.00 393.00 2,500.00 3,484.59 7,135.13 280.00 360.00 99.90 375.14 3,802.00 SUPPLIES:HIGH HOPES PROGRAMS 200.35 21.53 1,135.39 5,000.00 5,000.00 209.00 393.00 2,500.00 3,484.59 7,135.13 280.00 360.00 99.90 375.14 3,802.00 SUPPLIES:FIT COLOR RUN 149.96 350.31 Page:8 apChkLst 09/21/2017 10:46:50A M Final Check List CITY OF TEMECULA Page: 9 Bank : union UNION BANK (Continued) Check # Date Vendor 185136 09/21/2017 000537 SO CALIF EDISON 185137 09/21/2017 001212 SO CALIF GAS COMPANY 185138 09/21/2017 000519 SOUTH COUNTY PEST CONTROL INC 185139 09/21/2017 005786 SPRINT 185140 09/21/2017 019250 ST. FRANCIS ELECTRIC, LLC 185141 09/21/2017 000293 STADIUM PIZZA INC 185142 09/21/2017 008337 STAPLES BUSINESS ADVANTAGE 185143 09/21/2017 002366 STEAM SUPERIOR CARPET CLEANING 185144 09/21/2017 015648 STEIN, ANDREW Description AUG 2-30-608-9384:28582 HARVESTON DR AUG 2-30-066-2889:30051 RANCHO VISTD AUG 2-05-791-8807:31587 TEM PKWY LS: AUG 2-29-223-9571:30395 MURR HOT SP AUG 2-01-202-7330:VARIOUS LS -1-E UTIL AUG 2-36-171-5626:BUTTERFIELD/LA SEI AUG 2-31-419-2659:26706 YNEZ RD TC1 AUG 2-10-331-2153:28816 PUJOL ST AUG 2-20-798-3248:42081 MAIN ST AUG 2-02-351-5281:30875 RANCHO VISTD SEP 055-475-6169-5:32380 DEERHOLLOW WAY SEP 015-575-0195-2:32211 WOLF VLY RD PEST CONTROL SRVCS: VARIOUS PARKS PEST CONTROL SRVCS: STA 84 PEST CONTROL SRVCS: STA 73 PEST CONTROL SRVCS: VARIOUS PARK PEST CONTROL SRVCS: VARIOUS PARK JUL 26 - AUG 25 CELLULAR USAGE/EQUIP AUG TRAFFIC SGNL MAINT SRVCS: PW REFRESHMENTS:HUMAN SERVICES 8/30 OFFICE SUPPLIES:LIBRARY SUPPLIES:SKATE PARK OFFICE SUPPLIES:CRC OFFICE SUPPLIES:CRC OFFICE SUPPLIES:CRC CREDIT MEMO:CRC SUPPLIES OFFICE SUPPLIES:LIBRARY OFFICE SUPPLIES:CITY MANAGER OFFICE SUPPLIES:TCSDADMIN OFFICE SUPPLIES:DAY CAMP OFFICE SUPPLIES:LIBRARY CARPET CLEANING SRVCS: CIVIC CENTER Amount Paid Check Total 564.42 26.14 8,008.51 48.75 73,123.89 24,278.95 135.13 1,634.29 2,696.53 9,911.89 122.77 79.95 59.00 80.00 68.00 493.00 49.00 4,242.43 2,363.74 46.72 72.60 101.58 35.66 15.76 11.73 -11.73 80.63 165.23 67.00 13.69 163.43 10,250.00 MEDALS:F.I.T. COLOR RUN 1,733.69 120,428.50 202.72 749.00 4,242.43 2,363.74 46.72 715.58 10,250.00 PROMO ITEMS:FIT COLOR RUN 569.90 2,303.59 Page9 apChkLst 09/21/2017 10:46:50A M Final Check List CITY OF TEMECULA Page: 10 Bank : union UNION BANK (Continued) Check # Date Vendor 185145 09/21/2017 003840 STRONGS PAINTING 185146 09/21/2017 009194 TEMECULA VALLEY NEWS 185147 09/21/2017 003941 TEMECULA WINNELSON COMPANY 185148 09/21/2017 020204 TEMECULA YOUTH BASKETBALL 185149 09/21/2017 019560 TICKET ENVELOPE COMPANY LLC 185150 09/21/2017 010276 TIME WARNER CABLE 185151 09/21/2017 002452 TOP LINE INDUSTRIAL 185152 09/21/2017 019464 TRIAD CONSULTING & SYSTEM 185153 09/21/2017 004124 TRUELINE CONSTRUCTION & 185154 09/21/2017 019795 TUSKER SURPLUS METALS 185155 09/21/2017 017579 U.S. HEALTHWORKS MEDICAL 185156 09/21/2017 012549 UPODIUM 185157 09/21/2017 014848 VALUTEC CARD SOLUTIONS, LLC 185158 09/21/2017 009101 VISION ONE, INC. 185159 09/21/2017 007987 WALMART Description PAINTING SRVCS:HARVESTON LAKE PARK ADVERTISING:FIT COLOR RUN ADVERTISING:FIT COLOR RUN PLUMBING SUPPLIES: VARIOUS PARKS REFUND:CREDIT:RM RENTAL:CRC REFUND:CREDIT:RM RENTAL:CRC THEATER WILL CALL ENVELOPES SEP HIGH SPEED INTERNET:32364 OVERLAND EQUIPMENT PARTS:PW STREET MAI NT PROJECT MANAG SRVCS SURVEILLANCE TENNIS CT REPAIRS: GARDNER MIDDLE METAL FABRICATION: STA 95 METAL FABRICATION: STA 95 PRE-EMPLOYMENT SCREENINGS: HR PRE-EMPLOYMENT SCREENINGS: HR PRE-EMPLOYMENT SCREENINGS: HR VEHICLE MAINTENANCE: STA 73 AUG '17 TICKETING SERVICES: THEATER AUG SHOWARE TICKETING SVCS:THEATER SUPPLIES:CULTURALARTS SUPPLIES:FIT COLOR RUN SUPPLIES:SKATE PARK SUPPLIES:HIGH HOPES SUPPLIES & MISC ITEMS:HUMAN SERVII Amount Paid Check Total 6,800.00 200.00 730.44 87.28 96.00 192.00 1,071.00 54.99 101.07 2,080.00 2,600.00 9.14 121.15 110.00 165.00 319.00 122.91 66.13 3,739.40 55.66 185.61 53.78 238.60 220.11 6,800.00 930.44 87.28 288.00 1,071.00 54.99 101.07 2,080.00 2,600.00 130.29 594.00 122.91 66.13 3,739.40 753.76 Pagel 0 apChkLst Final Check List 09/21/2017 10:46:50AM CITY OF TEMECULA Page: 11 Bank : union UNION BANK (Continued) Check # Date Vendor Description Amount Paid Check Total 185160 09/21/2017 003730 WEST COAST ARBORISTS INC EMERG TREE MAINT SRVCS: VAR 5,450.00 SLOPES TREE MAI NT. SVCS: CROWNE HILL SLOF 575.00 185161 09/21/2017 002841 WESTERN OILFIELDS SUPPLY TEMPORARY IRRIGATION: 4TH OF 7,052.13 CO JULY 2017 185162 09/21/2017 008402 WESTERN RIVERSIDE AUG '17 MSHCP PAYMENT COUNTY 185163 09/21/2017 000341 WLLDAN ASSOCIATES INC JUL TRAFFIC CONSULTANT SRVCS: PW TRAFFIC 185164 09/21/2017 004567 WITCHER ELECTRIC INSTALL PUMP MOTOR: MARG SPLASH PAD INSTALL ELECTRICAL OUTLET: CRC REMOVE & INSTALL LIGHT POLES:OLD 1 6,025.00 7,052.13 36,098.38 36,098.38 8,599.51 8,599.51 536.00 175.00 2,975.00 3,686.00 Grand total for UNION BANK: 1,830,174.10 Page:11 apChkLst 09/21/2017 10:46:50A M Final Check List CITY OF TEMECULA Page: 12 144 checks in this report. Grand Total All Checks: 1,830,174.10 Page:12 Item No. 4 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jennifer Hennessy, Director of Finance DATE: October 10, 2017 SUBJECT: Approve the City Treasurer's Report as of August 31, 2017 PREPARED BY: Rudy J. Graciano, Fiscal Services Manager RECOMMENDATION: That the City Council approve and file the City Treasurer's Report as of August 31, 2017. BACKGROUND: Government Code Sections 53646 and 41004 require reports to the City Council regarding the City's investment portfolio, receipts, and disbursements respectively. Adequate funds will be available to meet budgeted and actual expenditures of the City for the next six months. Current market values are derived from the Local Agency Investment Fund (LAIF) reports, Union Bank of California trust and custody statements, and from US Bank trust statements. Attached is the City Treasurer's Report that provides this information. The City's investment portfolio is in compliance with the statement of investment policy and Government Code Sections 53601 and 53635 as of August 31, 2017. FISCAL IMPACT: None ATTACHMENTS: City Treasurer's Report as of August 31, 2017 Investments City of Temecula, California Portfolio Management Portfolio Summary August 31, 2017 Par Market Book % of Value Value Value Portfolio Term City of Temecula 41000 Main Street P.O. Box 9033 Temecula, CA 92590 (951)694-6430 Days to YTM YTM Maturity 360 Equiv. 365 Equiv. Managed Pool Accounts 55,122,818.97 55,122,818.97 55,122,818.97 45.44 1 1 0.849 0.860 Retention Escrow Account 600,871.59 600,871.59 600,871.59 0.50 1 1 0.148 0.150 Letter of Credit 1.00 1.00 1.00 0.00 1 1 0.000 0.000 Local Agency Investment Funds 36,581,939.43 36,543,187.12 36,581,939.43 30.16 1 1 1.069 1.084 Federal Agency Callable Securities 19,000,000.00 18,944,600.00 19,000,000.00 15.66 1,360 965 1.481 1.502 Federal Agency Bullet Securities 10,000,000.00 9,983,140.00 9,993,680.00 8.24 1,061 443 1.248 1.265 Investments 121,305,630.99 121,194,618.68 121,299,310.99 100.00% 301 188 1.044 1.058 Cash Passbook/Checking 3,358,846.97 3,358,846.97 3,358,846.97 1 1 0.000 0.000 (not included in yield calculations) Total Cash and Investments 124,664,477.96 124,553,465.65 124,658,157.96 301 188 1.044 1.058 Total Earnings August 31 Month Ending Fiscal Year To Date Current Year Average Daily Balance Effective Rate of Return 99,328.80 124,394,099.96 0.94% Reporting period 08/01/2017-08/31/2017 Run Date: 09/28/2017 - 13:33 210,266.66 126,393,165.71 0.98% Portfolio TEME CP PM (PRF_PM1) 7.3.0 Report Ver. 7.3.6.1 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments August 31, 2017 Page 1 Average Purchase Stated YTM YTM Days to Maturity Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Managed Pool Accounts 233358006-6 01-2 REF RES First Amer Govt Oblig Fund CI 505,093.70 505,093.70 505,093.70 0.870 0.858 0.870 1 233358000-6 01-2 REF ST First Amer Govt Oblig Fund CI 993,094.33 993,094.33 993,094.33 0.870 0.858 0.870 1 276213009-6 03-02 COI First Amer Govt Oblig Fund CI 0.00 0.00 0.00 0.000 0.000 1 276213008-6 03-02 IMPR First Amer Govt Oblig Fund CI 1,136,770.10 1,136,770.10 1,136,770.10 0.870 0.858 0.870 1 276213006-6 03-02 RES First Amer Govt Oblig Fund CI 741,737.50 741,737.50 741,737.50 0.870 0.858 0.870 1 164741008-6 03-03IMP First Amer Govt Oblig Fund CI 297,820.74 297,820.74 297,820.74 0.870 0.858 0.870 1 164741006-6 03-03RES First Amer Govt Oblig Fund CI 391.10 391.10 391.10 0.870 0.858 0.870 1 164741000-6 03-03SPEC First Amer Govt Oblig Fund CI 1,585,838.39 1,585,838.39 1,585,838.39 0.870 0.858 0.870 1 164742000-6 03-06SPEC First Amer Govt Oblig Fund CI 246,495.01 246,495.01 246,495.01 0.870 0.858 0.870 1 229462007-6 03-1 2012 RF First Amer Govt Oblig Fund CI 07/01/2017 0.02 0.02 0.02 0.000 0.000 1 229462009-6 03-1 COI First Amer Govt Oblig Fund CI 07/31/2017 13,529.55 13,529.55 13,529.55 0.870 0.858 0.870 1 229462006-6 03-1 RESERV First Amer Govt Oblig Fund CI 07/31/2017 17,224.18 17,224.18 17,224.18 0.870 0.858 0.870 1 229462000-6 03-1 SPECF First Amer Govt Oblig Fund CI 07/31/2017 585,455.15 585,455.15 585,455.15 0.870 0.858 0.870 1 94669921-6 03-1ACQ11 First Amer Govt Oblig Fund CI 272.51 272.51 272.51 0.870 0.858 0.870 1 94669911-6 03-1ACQA11 First Amer Govt Oblig Fund CI 0.04 0.04 0.04 0.000 0.000 1 94669917-6 03-1 RES First Amer Govt Oblig Fund CI 07/01/2017 0.00 0.00 0.00 0.000 0.000 1 94669916-6 03-1 RESB11 First Amer Govt Oblig Fund CI 41.35 41.35 41.35 0.870 0.858 0.870 1 94669000-6 03-1SPTAX11 First Amer Govt Oblig Fund CI 193.80 193.80 193.80 0.870 0.858 0.870 1 276213002-6 03-2 REFU First Amer Govt Oblig Fund CI 08/01/2017 2,776.85 2,776.85 2,776.85 0.870 0.858 0.870 1 276213000-6 03-2 SPEC First Amer Govt Oblig Fund CI 584,912.94 584,912.94 584,912.94 0.870 0.858 0.870 1 94686001-6 03-4ADMIN11 First Amer Govt Oblig Fund CI 510.47 510.47 510.47 0.870 0.858 0.870 1 94686005-6 03-4PREP11 First Amer Govt Oblig Fund CI 13.05 13.05 13.05 0.840 0.828 0.840 1 94686000-6 03-4RED11 First Amer Govt Oblig Fund CI 80,983.74 80,983.74 80,983.74 0.870 0.858 0.870 1 94686006-6 03-4RES11 First Amer Govt Oblig Fund CI 34,000.00 34,000.00 34,000.00 0.870 0.858 0.870 1 276213022-6 16-01 BOND F First Amer Govt Oblig Fund CI 08/01/2017 8,474.10 8,474.10 8,474.10 0.870 0.858 0.870 1 276213023-6 16-01 CAPINT First Amer Govt Oblig Fund CI 1,188,138.48 1,188,138.48 1,188,138.48 0.870 0.858 0.870 1 276213029-6 16-01 COI First Amer Govt Oblig Fund CI 0.00 0.00 0.00 0.000 0.000 1 276213028-6 16-01 IMP First Amer Govt Oblig Fund CI 6,426,726.98 6,426,726.98 6,426,726.98 0.870 0.858 0.870 1 276213026-6 16-01 RESERV First Amer Govt Oblig Fund CI 3,153,043.78 3,153,043.78 3,153,043.78 0.870 0.858 0.870 1 276213020-6 16-01 SPECF First Amer Govt Oblig Fund CI 07/01/2017 2,328.04 2,328.04 2,328.04 0.870 0.858 0.870 1 233358009-6 233358009-6 First Amer Govt Oblig Fund CI 0.00 0.00 0.00 0.000 0.000 1 94434160-6 RDA-02INT First Amer Govt Oblig Fund CI 116.42 116.42 116.42 0.880 0.868 0.880 1 94434161-6 RDA-02PRIN First Amer Govt Oblig Fund CI 79.29 79.29 79.29 0.870 0.858 0.870 1 107886000-6 RDA-06AINT First Amer Govt Oblig Fund CI 68.75 68.75 68.75 0.870 0.858 0.870 1 107886001-6 RDA06APRIN First Amer Govt Oblig Fund CI 07/01/2017 40.49 40.49 40.49 0.860 0.848 0.860 1 107886010-6 RDA06BINT First Amer Govt Oblig Fund CI 221.45 221.45 221.45 0.880 0.868 0.880 1 Run Date: 09/28/2017 - 13:33 Portfolio TEME CP PM (PRF_PM2) 7.3.0 Report Ver. 7.3.6.1 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments August 31, 2017 Page 2 Average Purchase Stated YTM YTM Days to Maturity Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Managed Pool Accounts 107886011-6 RDA06BPRIN First Amer Govt Oblig Fund CI 07/01/2017 1.46 1.46 1.46 0.680 0.671 0.680 1 107886016-6 RDA06BRES First Amer Govt Oblig Fund CI 202,388.95 202,388.95 202,388.95 0.870 0.858 0.870 1 107886020-6 RDA07INT First Amer Govt Oblig Fund CI 1,211.21 1,211.21 1,211.21 0.870 0.858 0.870 1 107886021-6 RDA07PRIN First Amer Govt Oblig Fund CI 7.53 7.53 7.53 0.930 0.917 0.930 1 107886028-6 RDA07PROJ First Amer Govt Oblig Fund CI 210,661.64 210,661.64 210,661.64 0.870 0.858 0.870 1 107886026-6 RDAO7RES First Amer Govt Oblig Fund CI 1,105,577.75 1,105,577.75 1,105,577.75 0.870 0.858 0.870 1 136343008-6 RDA10APROJ First Amer Govt Oblig Fund CI 20,044.13 20,044.13 20,044.13 0.870 0.858 0.870 1 136343018-6 RDA10BPROJ First Amer Govt Oblig Fund CI 5,210,972.23 5,210,972.23 5,210,972.23 0.870 0.858 0.870 1 136343000-6 RDA1OINT First Amer Govt Oblig Fund CI 157,140.69 157,140.69 157,140.69 0.870 0.858 0.870 1 136343001-6 RDA1OPRIN First Amer Govt Oblig Fund CI 07/01/2017 36.23 36.23 36.23 0.880 0.868 0.880 1 136343006-6 RDA1ORSRV First Amer Govt Oblig Fund CI 1,263,919.80 1,263,919.80 1,263,919.80 0.870 0.858 0.870 1 146161000-6 RDA11AINT First Amer Govt Oblig Fund CI 110.85 110.85 110.85 0.880 0.868 0.880 1 146161001-6 RDA11APRIN First Amer Govt Oblig Fund CI 36.41 36.41 36.41 0.880 0.868 0.880 1 94669902-3 03-1 BOND3 First American Treasury 07/01/2017 0.00 0.00 0.00 0.000 0.000 1 94434160-1 RDA 02 INT1 First American Treasury 0.00 0.00 0.00 0.010 0.010 0.010 1 94434161-2 RDA 02 PRIN2 First American Treasury 0.00 0.00 0.00 0.010 0.010 0.010 1 136343018-2 RDA 10B CIP2 First American Treasury 0.00 0.00 0.00 0.010 0.010 0.010 1 146161008-3 RDA11APROJ Federated Institutional Tax Fr 7,319,198.16 7,319,198.16 7,319,198.16 0.680 0.671 0.680 1 146161006-3 RDA11ARSRV Federated Institutional Tax Fr 1,312,909.07 1,312,909.07 1,312,909.07 0.680 0.671 0.680 1 94669921-5 03-01 ACQ11 Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 94669911-5 03-01 ACQA11 Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 94669917-5 03-01 RES Federated Tax Free Obligations 07/01/2017 0.00 0.00 0.00 0.000 0.000 1 94669906-5 03-01 RESA11 Federated Tax Free Obligations 0.00 0.00 0.00 0.001 0.001 0.001 1 94669916-5 03-01 RESB11 Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 94669000-5 03-01 SPTAX11 Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 164742006-5 03-06 RES Federated Tax Free Obligations 07/01/2017 0.00 0.00 0.00 0.000 0.000 1 164742000-5 03-06 SPEC Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 94669902-5 03-lbond fd Federated Tax Free Obligations 07/01/2017 0.00 0.00 0.00 0.000 0.000 1 94686001-5 03-4 ADMIN11 Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 94686005-5 03-4 PREP11 Federated Tax Free Obligations 07/01/2017 0.00 0.00 0.00 0.000 0.000 1 94686006-5 03-4 RES11 Federated Tax Free Obligations 0.00 0.00 0.00 0.250 0.247 0.250 1 94669917-1 03-01-1 RES CA Local Agency Investment Fun 1,790.41 1,790.41 1,790.41 1.084 1.069 1.084 1 276213008-1 03-02 IMP CA Local Agency Investment Fun 15,063,214.73 15,063,214.73 15,063,214.73 1.084 1.069 1.084 1 164742006-1 03-06 RES -1 CA Local Agency Investment Fun 311,704.57 311,704.57 311,704.57 1.084 1.069 1.084 1 229462007-1 03-1 2012 RE CA Local Agency Investment Fun 07/01/2017 777,471.03 777,471.03 777,471.03 1.084 1.069 1.084 1 94669911-1 03-1 ACQ A2 CA Local Agency Investment Fun 0.00 0.00 0.00 1.084 1.069 1.084 1 Run Date: 09/28/2017 - 13:33 Portfolio TEME CP PM (PRF_PM2) 7.3.0 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments August 31, 2017 Page 3 Average Purchase Stated YTM YTM Days to Maturity Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Managed Pool Accounts 94669921-1 03-1 ACQ B2 CA Local Agency Investment Fun 744727011-1 03-3 ACQ 2 CA Local Agency Investment Fun 164741006-1 0303-1 RES CA Local Agency Investment Fun 107886028-1 RDA 07 PRO -1 CA Local Agency Investment Fun 107886026-1 RDA 07 RES -1 CA Local Agency Investment Fun 136343018-1 RDA 10B CIP1 CA Local Agency Investment Fun 107886006 RDA 06 RES A MBIA Surety Bond 94434166 RDA TABs RES MBIA Surety Bond 229462020-0 03-01 CASH USBANK 233358050-1 01-2 SPECESC U.S. Treasury 229462020-2 03-01 TREASB U.S. Treasury Subtotal and Average 55,039,367.90 0.00 0.00 0.00 1.084 1.069 1.084 1 0.00 0.00 0.00 1.084 1.069 1.084 1 1,444,434.92 1,444,434.92 1,444,434.92 1.084 1.069 1.084 1 0.00 0.00 0.00 1.084 1.069 1.084 1 0.00 0.00 0.00 1.084 1.069 1.084 1 0.00 0.00 0.00 1.084 1.069 1.084 1 1.00 1.00 1.00 0.000 0.000 1 1.00 1.00 1.00 0.000 0.000 1 07/01/2017 2,236,295.94 2,236,295.94 2,236,295.94 0.000 0.000 1 0.00 0.00 0.00 0.360 0.355 0.360 1 07/31/2017 877,296.96 877,296.96 877,296.96 0.063 0.062 0.063 1 55,122,818.97 55,122,818.97 55,122,818.97 0.849 0.860 1 Retention Escrow Account ARMY CORPS Army Corps Union Bank Subtotal and Average 600,871.59 600,871.59 600,797.49 600,871.59 600,871.59 0.150 0.148 0.150 1 600,871.59 600,871.59 0.148 0.150 1 Letter of Credit 233358006-1 01-2 REFRESI ASSURANCE CO BOND INSURANCE 07/01/2017 1.00 1.00 1.00 Subtotal and Average 1.00 1.00 1.00 1.00 0.000 0.000 1 0.000 0.000 1 Local Agency Investment Funds SYSCITY CITY CA Local Agency Investment Fun 12,165,691.85 12,152,804.38 12,165,691.85 1.084 1.069 1.084 1 SYSRDA RDA CA Local Agency Investment Fun 1,773.11 1,771.23 1,773.11 1.084 1.069 1.084 1 SYSTCSD TCSD CA Local Agency Investment Fun 24,414,474.47 24,388,611.51 24,414,474.47 1.084 1.069 1.084 1 Subtotal and Average 38,033,552.33 36, 581,939.43 36,543,187.12 36,581,939.43 1.069 1.084 1 Federal Agency Callable Securities 3130A4G89 01207 Federal Home Loan Bank 03/24/2015 1,000,000.00 1,002,330.00 1,000,000.00 1.650 1.627 1.650 753 09/24/2019 3130AAME5 01226 Federal Home Loan Bank 01/30/2017 1,000,000.00 1,001,610.00 1,000,000.00 2.020 1.948 1.975 1,607 01/25/2022 3130AANA2 01227 Federal Home Loan Bank 01/30/2017 1,000,000.00 1,000,610.00 1,000,000.00 1.750 1.726 1.750 1,063 07/30/2020 3130AAW38 01228 Federal Home Loan Bank 03/22/2017 1,000,000.00 998,200.00 1,000,000.00 1.500 1.479 1.500 1,663 03/22/2022 3130AB3N4 01231 Federal Home Loan Bank 04/28/2017 1,000,000.00 999,340.00 1,000,000.00 1.550 1.529 1.550 788 10/29/2019 3130ABYY6 01235 Federal Home Loan Bank 08/24/2017 1,000,000.00 1,000,290.00 1,000,000.00 1.750 1.726 1.750 1,272 02/24/2021 3134G67C1 01210 Federal Home Loan Mtg Corp 06/22/2015 1,000,000.00 998,620.00 1,000,000.00 1.200 1.184 1.200 294 06/22/2018 Run Date: 09/28/2017 - 13:33 Portfolio TEME CP PM (PRF_PM2) 7.3.0 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments August 31, 2017 Page 4 Average Purchase Stated YTM YTM Days to Maturity Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Federal Agency Callable Securities 3134G8QB8 01219 Federal Home Loan Mtg Corp 03/29/2016 1,000,000.00 997,880.00 1,000,000.00 1.270 1.253 1.270 574 03/29/2019 3134G8PP8 01220 Federal Home Loan Mtg Corp 03/30/2016 1,000,000.00 995,940.00 1,000,000.00 1.500 1.661 1.684 1,125 09/30/2020 3134GAXX7 01224 Federal Home Loan Mtg Corp 11/30/2016 1,000,000.00 995,420.00 1,000,000.00 1.000 0.986 1.000 455 11/30/2018 3134GBAB8 01229 Federal Home Loan Mtg Corp 03/27/2017 1,000,000.00 1,000,250.00 1,000,000.00 1.670 1.647 1.670 938 03/27/2020 3134GBGZ9 01232 Federal Home Loan Mtg Corp 04/27/2017 1,000,000.00 1,001,240.00 1,000,000.00 2.000 1.964 1.991 1,609 01/27/2022 3134GBNK4 01234 Federal Home Loan Mtg Corp 05/30/2017 1,000,000.00 1,001,470.00 1,000,000.00 1.625 1.603 1.625 1,001 05/29/2020 3136G2EC7 01205 Federal National Mtg Assn 02/27/2015 1,000,000.00 999,290.00 1,000,000.00 1.300 1.282 1.300 544 02/27/2019 3136G2WT0 01216 Federal National Mtg Assn 01/27/2016 1,000,000.00 996,920.00 1,000,000.00 1.450 1.430 1.450 878 01/27/2020 3136G2XH5 01217 Federal National Mtg Assn 02/24/2016 1,000,000.00 995,440.00 1,000,000.00 1.400 1.381 1.400 906 02/24/2020 3136G3CL7 01218 Federal National Mtg Assn 03/24/2016 1,000,000.00 989,670.00 1,000,000.00 1.420 1.401 1.420 1,119 09/24/2020 3136G3TE5 01221 Federal National Mtg Assn 06/29/2016 1,000,000.00 982,400.00 1,000,000.00 1.250 1.233 1.250 1,032 06/29/2020 3136G3X59 01222 Federal National Mtg Assn 08/23/2016 1,000,000.00 987,680.00 1,000,000.00 1.100 1.085 1.100 721 08/23/2019 Subtotal and Average 18,258,064.52 19,000,000.00 18,944,600.00 19,000,000.00 1.481 1.502 965 Federal Agency Bullet Securities 3133EDNDO 01196 Federal Farm Credit Bank 06/11/2014 1,000,000.00 1,000,390.00 1,000,000.00 1.200 1.179 1.195 132 01/11/2018 3133EEHU7 01202 Federal Farm Credit Bank 01/14/2015 1,000,000.00 1,001,150.00 1,000,000.00 1.410 1.391 1.410 500 01/14/2019 3133EGJ30 01225 Federal Farm Credit Bank 11/18/2016 1,000,000.00 991,900.00 1,000,000.00 1.100 1.085 1.100 808 11/18/2019 3130A4AJ1 01206 Federal Home Loan Bank 02/27/2015 1,000,000.00 999,410.00 1,000,000.00 1.140 1.124 1.140 179 02/27/2018 3130A5MH9 01211 Federal Home Loan Bank 06/26/2015 1,000,000.00 1,001,270.00 1,000,000.00 1.360 1.341 1.360 481 12/26/2018 3130A8ZV8 01223 Federal Home Loan Bank 08/23/2016 1,000,000.00 989,590.00 1,000,000.00 1.000 0.986 1.000 721 08/23/2019 3130AAYM4 01230 Federal Home Loan Bank 03/14/2017 1,000,000.00 999,750.00 1,000,000.00 1.125 1.110 1.125 194 03/14/2018 3130ABDX1 01233 Federal Home Loan Bank 05/24/2017 1,000,000.00 999,930.00 1,000,000.00 1.400 1.381 1.400 630 05/24/2019 3130AC3F9 01236 Federal Home Loan Bank 08/10/2017 1,000,000.00 1,000,060.00 1,000,000.00 1.420 1.853 1.878 726 08/28/2019 3135G0PQ0 01194 Federal National Mtg Assn 11/26/2013 1,000,000.00 999,690.00 993,680.00 0.875 1.026 1.040 55 10/26/2017 Subtotal and Average 9,703,357.42 10,000,000.00 9,983,140.00 9,993,680.00 1.248 1.265 443 Total and Average 124,394,099.96 Run Date: 09/28/2017 - 13:33 121,305,630.99 121,194, 618.68 121, 299, 310.99 1.044 1.058 188 Portfolio TEME CP PM (PRF_PM2) 7.3.0 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Cash August 31, 2017 Average Purchase Stated YTM YTM Days to Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Page 5 Passbook/Checking Accounts 1453718479 WORKERS COMP BANK OF AMERICA MERRILL LYNC 07/01/2017 13,206.38 13,206.38 13,206.38 0.000 0.000 1 SYSPetty Cash Petty Cash City of Temecula 07/01/2017 3,261.00 3,261.00 3,261.00 0.000 0.000 1 SYSGen Ck Acct Gen Ck Acct Union Bank of California 3,334,677.59 3,334,677.59 3,334,677.59 0.000 0.000 1 SYSParking Ck PARKING CITA Union Bank of California 07/01/2017 7,702.00 7,702.00 7,702.00 0.000 0.000 1 Average Balance 0.00 1 Total Cash and Investments 124,394,099.96 Run Date: 09/28/2017 - 13:33 124,664,477.96 124 , 553, 465.65 124,658,157.96 1.044 1.058 188 Portfolio TEME CP PM (PRF_PM2) 7.3.0 Cash and Investments Report CITY OF TEMECULA Through August 2017 Fund # Fund Name Beginning Balance Receipts Disbursements Fund Total 001 GENERAL FUND $ 32,637,128.71 $ 8,141,503.16 $ 8,606,201.98 $ 32,172,429.89 002 MEASURE S FUND 1,917,628.51 2,565,045.45 3,881,041.18 601,632.78 100 STATE GAS TAX FUND 350.44 402,124.76 - 402,475.20 120 DEVELOPMENT IMPACT FUND 4,883,655.76 288,158.50 66,000.00 5,105,814.26 125 PEG PUBLIC EDUCATION & GOVERNMENT 283,224.02 28,297.43 28,123.92 283,397.53 135 BUSINESS INCUBATOR RESOURCE 134,092.88 1,886.59 4,390.51 131,588.96 140 COMMUNITY DEV BLOCK GRANT - 34,586.59 34,586.59 - 145 TEMECULA ENERGY EFFICIENCY ASSET TEAM 197,381.88 14.91 - 197,396.79 150 AB 2766 FUND 100,337.86 7.58 - 100,345.44 160 SUPPLEMENTAL LAW ENFORCEMENT SERVICES 16,684.31 8,334.59 8,330.80 16,688.10 161 LARRY ROBINSON REWARD 25,626.30 1.94 - 25,628.24 165 AFFORDABLE HOUSING 693,498.29 112,004.03 22,991.79 782,510.53 170 MEASURE A FUND 6,474,574.26 287,069.88 510,175.00 6,251,469.14 190 TEMECULA COMMUNITY SERVICES DISTRICT 2,272,869.31 380,965.61 1,719,571.46 934,263.46 192 TCSD SERVICE LEVEL "B" STREET LIGHTS 168,032.51 7.09 74,145.26 93,894.34 194 TCSD SERVICE LEVEL "D" REFUSE/RECYCLING 352,357.25 26.02 7,932.41 344,450.86 195 TCSD SERVICE LEVEL "R" STREET/ROAD MAINT 23,370.97 1.77 - 23,372.74 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 385,702.89 1,436.85 28,010.45 359,129.29 197 TEMECULA LIBRARY FUND 261,704.36 10,612.14 45,615.40 226,701.10 198 PUBLIC ART 80,018.01 3,874.42 - 83,892.43 210 CAPITAL IMPROVEMENT PROJECT FUND 13,809,980.80 5,629,166.71 4,365,829.66 15,073,317.85 273 CFD 03-1 CROWNE HILL IMPROVEMENT FUND - 272.55 - 272.55 275 CFD 03-3 WOLF CREEK IMPROVEMENT FUND 297,603.48 217.26 - 297,820.74 277 CFD-RORIPAUGH 16,324,192.50 848.47 - 16,325,040.97 278 CFD-RORIPAUGH II 6,422,049.85 4,677.13 - 6,426,726.98 300 INSURANCE FUND 119,965.71 67,753.42 36,473.27 151,245.86 305 WORKERS COMPENSATION 865,318.57 63.98 18,413.78 846,968.77 310 VEHICLES AND EQUIPMENT FUND 1,602,992.41 121.10 - 1,603,113.51 320 INFORMATION TECHNOLOGY 443,757.22 37,515.69 227,631.87 253,641.04 325 TECHNOLOGY REPLACEMENT FUND 513,472.79 2,982.04 61,450.31 455,004.52 330 CENTRAL SERVICES 426,361.97 9,448.79 15,767.15 420,043.61 340 FACILITIES 504,428.74 13,070.33 118,977.95 398,521.12 380 SARDA DEBT SERVICE FUND 17,055,609.23 3,496,279.92 3,749,214.64 16,802,674.51 381 REDEVELOPMEN PROPERTY TAX TRUST 3,327,809.94 - 3,327,809.94 - 460 CFD 88-12 DEBT SERVICE FUND 90,075.65 6.80 - 90,082.45 472 CFD 01-2 HARVESTON A&B DEBT SERVICE 1,532,080.39 2,579.65 204.99 1,534,455.05 473 CFD 03-1 CROWNE HILL DEBT SERVICE FUND 4,556,360.08 21,718.82 702.00 4,577,376.90 474 AD 03-4 JOHN WARNER ROAD DEBT SERVICE 121,795.43 84.54 - 121,879.97 475 CFD 03-3 WOLF CREEK DEBT SERVICE FUND 3,379,989.60 2,199.03 - 3,382,188.63 476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 595,528.20 547.81 - 596,076.01 477 CFD 03-02 RORIPAUGH DEBT SERVICE FUND 1,388,483.91 2,936.40 1,981.19 1,389,439.12 478 CFD-RORIPAUGH II 4,383,537.56 7,832.07 4,660.43 4,386,709.20 501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 12,548.54 915.52 8,257.76 5,206.30 502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 79,225.40 301.77 4,039.99 75,487.18 503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 21,128.73 270.49 6,485.06 14,914.16 504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 3,393.54 0.19 920.73 2,473.00 505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 21,816.56 0.96 9,173.56 12,643.96 506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 24,115.86 1.65 2,283.07 21,834.44 507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 6,246.97 1,879.67 8,126.64 - 508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 82,539.47 117.02 16,228.04 66,428.45 509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 22,724.33 1.75 350.88 22,375.20 510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 9,915.84 0.68 896.07 9,020.45 511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 2,390.94 0.16 228.53 2,162.57 512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 85,885.34 93.04 10,505.88 75,472.50 513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP 15,460.79 345.33 3,785.52 12,020.60 514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 5,665.12 21.98 1,920.18 3,766.92 515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 3,676.39 0.15 1,643.24 2,033.30 516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 44,962.39 3.18 2,912.28 42,053.29 517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 932.89 39.13 230.89 741.13 518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 41,062.65 210.72 14,004.97 27,268.40 519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 85,087.25 334.06 5,925.51 79,495.80 520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 144,955.95 438.12 18,894.76 126,499.31 521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 177,680.95 573.13 24,754.95 153,499.13 522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 5,078.25 0.35 496.12 4,582.48 523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 13,464.79 7.28 953.53 12,518.54 524 SERVICE LEVEL"C"ZONE 24 HARVESTON 87,122.78 148.35 24,888.98 62,382.15 525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 45,355.12 167.51 4,850.67 40,671.96 526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 913.94 0.11 278.54 635.51 527 SERVICE LEVEL"C"ZONE 27 AVONDALE 7,726.43 574.49 1,752.29 6,548.63 528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 392,623.38 134.58 25,909.01 366,848.95 529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT 2,459.07 270.03 2,729.10 - 530 SERVICE LEVEL"C"ZONE 30 FUTURE ZONES 34,198.32 2.58 - 34,200.90 Grand Total: $ 130,149,990.53 $ 21,573,135.80 $ 27,169,660.68 $ 124,553,465.65 Journal Entries completed after July's Treasurer's Report was issued are reflected in the Receipts / Disbursements columns. Item No. 5 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl, City Clerk DATE: October 10, 2017 SUBJECT: Adopt Ordinance 17-09 Pertaining to Electric Vehicle Charging Stations and Expedited Permitting Procedures (Second Reading) PREPARED BY: Randi Johl, City Clerk RECOMMENDATION: That the City Council adopt an ordinance entitled: ORDINANCE NO. 17-09 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADDING CHAPTER 15.24 TO TITLE 15 (BUILDINGS AND CONSTRUCTION) OF THE TEMECULA MUNICIPAL CODE ESTABLISHING AN EXPEDITED BUILDING PERMIT PROCESS FOR ELECTRIC VEHICLE CHARGING STATIONS BACKGROUND: The City of Temecula is a general law city formed under the laws of the State of California. With respect to adoption of ordinances and resolutions, the City adheres to the requirements set forth in the Government Code. With the exception of urgency ordinances, Government Code Section 36934 requires two readings of standard ordinances more than five days apart. Ordinances must be read in full at the time of introduction or passage unless a motion waiving the reading is adopted by a majority of the City Council present. Ordinance No. 17-09 was first introduced at the regularly scheduled meeting of September 26, 2017. FISCAL IMPACT: None ATTACHMENTS: Ordinance ORDINANCE NO. 17-09 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADDING CHAPTER 15.24 TO TITLE 15 (BUILDINGS AND CONSTRUCTION) OF THE TEMECULA MUNICIPAL CODE ESTABLISHING AN EXPEDITED BUILDING PERMIT PROCESS FOR ELECTRIC VEHICLE CHARGING STATIONS THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Chapter 15.24 is hereby added to Title 15 (Buildings and Construction) of the Temecula Municipal Code to read as follows: "Chapter 15.24 ELECTRIC VEHICLE CHARGING STATION STREAMLINED PERMITTING PROCESS Sections: 15.24.010 Purpose. 15.24.020 Applicability. 15.24.030 Definitions. 15.24.040 Permit Application and Review Process. 15.24.050 Fees. Section 15.24.010 Purpose. The purpose of this ordinance is to create an expedited, streamlined electric vehicle charging station permitting process that complies with Government Code section 65850.7 to achieve timely and cost-effective installations of electric vehicle charging stations. Section 15.24.020 Applicability. A. This section applies to applications for expedited building permits for electric vehicle charging stations consistent with California Government Code Section 65850.7. B. Electric vehicle charging stations legally established or permitted prior to the effective date of this ordinance are not subject to the requirements of this ordinance unless physical modifications or alterations are undertaken that materially change the size, type, or components of an electric vehicle charging station in such a way as to require a new permit. Ords 17-09 1 Section 15.24.030 Definitions. A. For the purpose of this Chapter, words and terms shall be defined as set forth in this Section. Where terms are not defined in this Code and are defined in other codes, such terms shall have the meanings ascribed to them as in those codes. Where terms are not defined through the methods authorized by this Section, such terms shall have ordinary accepted meanings such as the context implies. B. "Electric vehicle charging station" or "charging station" means any level of electric vehicle supply equipment station that is designed and built in compliance with Article 625 of the California Electric Code, as it read on January 1, 2016, and delivers electricity from a source outside of an electric vehicle into a plug-in electric vehicle. C. "Electronic submission" means a submission of an application utilizing email, the internet, and/or facsimile transmission. D. "Specific, adverse impact" means a significant, quantifiable, direct, and unavoidable impact, based on objective, identified, and written public health or safety standards, policies, or conditions as they existed on the date an application was deemed complete. Section 15.24.040 Permit Application and Review Process A. The building official shall adopt a checklist of all application requirements for expedited building permits for electric vehicle charging stations. The checklist shall substantially conform to the most current version of the "Plug -In Electric Vehicle Infrastructure Permitting Checklist" found in the "Zero -Emission Vehicles in California: Community Readiness Guidebook" published by the Governor's Office of Planning and Research. The checklist, application form, and any other documents required by the building official shall be published on the City's website. B. Anyone seeking to install an electric vehicle charging station at any site within the City shall apply to the building official for an expedited nondiscretionary building permit. C. An application for an expedited building permit for an electric vehicle charging station, and all associated documentation, may be submitted to the building official in person, by mail, or by electronic submission. Electronic signatures may be used in lieu of wet signatures. D. An application that, in the opinion of the building official, satisfies the information requirements of the checklist adopted by the City shall be deemed complete. E. If an application for an expedited building permit is deemed incomplete, the building official shall provide a written correction notice of the deficiencies and the additional information required to complete the application. Ords 17-09 2 F. If the building official determines that an application for an expedited building permit is complete, the building official shall review the application. If the building official determines that the proposed charging station meets all health and safety requirements of state and federal law, and would not have a specific, adverse impact upon the public health or safety, the application shall be approved and a building permit shall be issued. G. If the building official finds, based on substantial evidence, that a proposed charging station could have a specific, adverse impact upon the public health or safety, the City may require the applicant to apply for an electric vehicle charging station use permit in order to install the proposed charging station. H. An application for an electric vehicle charging station use permit shall be reviewed by the building official. The building official shall not deny such an application without making written findings, based upon substantial evidence in the record, that the proposed charging station would have a specific, adverse impact upon the public health or safety which could not feasibly be satisfactorily mitigated or avoided. The written findings required for rejection of an electric vehicle charging station use permit application shall include the building official's basis for rejecting any potentially feasible alternatives that could mitigate or prevent the alleged adverse impact. Pursuant to Government Code Section 65850.7, the building official's review shall be limited to health and safety issues. Aesthetic concerns, or other items not related to public health or safety may not be considered. A decision of the building official made pursuant to subsections (F) through (H) above may be appealed to the Planning Commission in accordance to the procedures set forth in Section 17.03.090. The Planning Commission's review shall also be limited to health and safety issues. J. Any condition imposed on an application for an expedited building permit or electric vehicle charging station use permit shall be designed to mitigate the specific, adverse impact upon health and safety at the lowest possible cost. Section 15.24.050 Fees The City Council may establish by resolution fees that shall be charged for permits issued under this section." Section 2. Severability. If any section or provision of this Ordinance is for any reason held to be invalid or unconstitutional by any court of competent jurisdiction, or contravened by reason of any preemptive legislation, the remaining sections and/or provisions of this Ordinance shall remain valid. The City Council hereby declares that it would have adopted this Ordinance, and each section or provision thereof, regardless of the fact that any one or more section(s) or provision(s) may be declared invalid or unconstitutional or contravened via legislation. Ords 17-09 3 Section 3. Certification. The Mayor shall sign and the City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same or a summary thereof to be published and posted in the manner required by law. Section 4. Effective Date. This Ordinance shall take effect thirty (30) days after passage. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 10th day of October, 2017. Maryann Edwards, Mayor ATTEST: Randi Johl, City Clerk [SEAL] Ords 17-09 4 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Ordinance No. 17-09 was duly introduced and placed upon its first reading at a meeting of the City Council of the City of Temecula on the 26th day of September, 2017, and that thereafter, said Ordinance was duly adopted by the City Council of the City of Temecula at a meeting thereof held on the 10th day of October, 2017, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk Ords 17-09 5 Item No. 6 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl, City Clerk DATE: October 10, 2017 SUBJECT: Adopt Ordinance 17-10 Amending Section 10.28.010(D) of the Temecula Municipal Code Regarding Prima Facie Speed Limits on Certain Streets (Second Reading) PREPARED BY: Randi Johl, City Clerk RECOMMENDATION: That the City Council adopt an ordinance entitled: ORDINANCE NO. 17-10 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA, AMENDING SECTION 10.28.010(D) OF THE TEMECULA MUNICIPAL CODE REGARDING PRIMA FACIE SPEED ON CERTAIN STREETS BACKGROUND: The City of Temecula is a general law city formed under the laws of the State of California. With respect to adoption of ordinances and resolutions, the City adheres to the requirements set forth in the Government Code. With the exception of urgency ordinances, Government Code Section 36934 requires two readings of standard ordinances more than five days apart. Ordinances must be read in full at the time of introduction or passage unless a motion waiving the reading is adopted by a majority of the City Council present. Ordinance No. 17-10 was first introduced at the regularly scheduled meeting of September 26, 2017. FISCAL IMPACT: None ATTACHMENTS: Ordinance ORDINANCE NO. 17-10 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA, AMENDING SECTION 10.28.010(D) OF THE TEMECULA MUNICIPAL CODE REGARDING PRIMA FACIE SPEED LIMITS ON CERTAIN STREETS THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Section 10.28.010(D) of the Temecula Municipal Code is hereby amended as follows to modify the described prima facie speed limits on the following streets: Name of Street And Portion Affected Declared Prima Facie Speed Limit Miles Per Hour Amarita Way Via Rami to Pio Pico Road 40 Avenida Barca Del Rey Road to Margarita Road 30 Cabrillo Avenue Valle Road (West) to Jedediah Smith Road 30 Channel Street Butterfield Stage Road to Chaote Street 35 Country Glen Way Temecula Parkway to Via Rio Temecula 35 El Chimisal Road Redhawk Parkway to South City Limit 40 Harveston Drive Harveston Way to Lakeview Road 35 Harveston Drive Lakeview Road to Harveston School Road 30 Harveston Drive Harveston School Road to Township Road 25 Ords 17-10 1 Harveston School Road Harveston Drive to Margarita Road Harveston Way Village Road to Margarita Road Jedediah Smith Road Ynez Road/De Portola Road to Temecula Parkway La Paz Street Ynez Road to Temecula Parkway Lakeview Road Date Street to Harveston Drive Mira Loma Drive (West) Rancho Vista Road to Calle Violetta Montelegro Way Pio Pico Road to McCabe Drive North General Kearny Road Margarita Road to Calle Pina Colada Pechanga Road Pechanga Parkway to East City Limit Pio Pico Road Amarita Way/Montelegro Way to Margarita Road Pio Pico Road Margarita Road to De Portola Road Preece Lane Ynez Road (North) to Ynez Road (South) Pujol Street First Street to Southerly Terminus Rancho Way Business Park Drive to Diaz Road Royal Birkdale Drive Temeku Drive to Meadows Parkway Ords 17-10 2 25 35 35 35 30 25 40 40 35 35 30 30 30 35 30 Royal Crest Place Butterfield Stage Road to Crowne Hill Drive 35 Solana Way Ynez Road to Del Rey Road 40 Township Road Village Road to Harveston Drive 25 Vallejo Avenue (Prima Facie Limit) Santiago Road to Cabrillo Avenue 25 Via Las Colinas Rancho California Road to Moraga Road 25 Via Montezuma Jefferson Avenue to Del Rio Road 30 Via Rio Temecula Avenida De Missions to Redhawk Parkway 40 Village Road Township Road to Harveston Way 25 Wallaby Way Seagull Way to Wolf Valley Road 30 Section 2. Severability. The Temecula City Council hereby declares that the provisions of this Ordinance are severable and if for any reason a court of competent jurisdiction shall hold any sentence, paragraph, or section of this Ordinance to be invalid, such decision shall not affect the validity of the remaining parts of this Ordinance. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 10th day of October, 2017. Maryann Edwards, Mayor ATTEST: Randi Johl, City Clerk Ords 17-10 3 [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Ordinance No. 17-10 was duly introduced and placed upon its first reading at a meeting of the City Council of the City of Temecula on the 26th day of September, 2017, and that thereafter, said Ordinance was duly adopted by the City Council of the City of Temecula at a meeting thereof held on the 10th day of October, 2017, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk Ords 17-10 4 Item No. 7 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl, City Clerk DATE: October 10, 2017 SUBJECT: Approve an Agreement with Maris Imaging Solutions, LLC for Citywide Document Imaging and Quality Control Services PREPARED BY: Randi Johl, City Clerk RECOMMENDATION: That the City Council approve an agreement with Maris Imaging Solutions, LLC, in a total amount not to exceed $150,000 during the three (3) year term of the agreement, for citywide document imaging and quality control services. BACKGROUND: On August 10, 2017, the City Clerk's office released a Request for Proposals (RFP) for Citywide document imaging and quality control services. The services are needed to address multiple years of backlog requiring thousands of pages of documents to be scanned, quality checked and electronically preserved in a manner that meets with the requirements of the City's Electronic Document Management System (EDMS) policy. Many of these documents will become available online through the City's public records access portal further enhancing access to public information. The City utilized PlanetBids for the RFP process. Thirty -Nine (39) vendors were notified of the RFP through PlanetBids. Notification of the requested services was also sent through the City Clerk listsery through the League of California Cities. The deadline to respond to the RFP was September 11, 2017. In response to the RFP, 13 proposals were received and evaluated by the City Clerk's office and Information Technology. All proposals were reviewed for four categories: (1) responsiveness, (2) qualifications and experience, (3) technical approach and timeline, and (4) price. The local vendor process was applied to one bid. Based on its overall top score, direct experience with providing the same service to multiple cities in the State, and a commendable reference check, it is recommended that Maris Imaging Solutions, LLC be awarded the agreement to provide document imaging and quality control services in a total amount not to exceed $150,000 during the three (3) year term of the agreement. The proposal from Maris Imaging Solutions is attached along with the relevant agreement. FISCAL IMPACT: The costs associated with this agreement are already included in the City Clerk's fiscal year operating budget and there is no additional fiscal impact. ATTACHMENTS: Agreement AGREEMENT FOR CONSULTANT SERVICES BETWEEN CITY OF TEMECULA AND MARIS IMAGING SOLUTIONS, LLC DOCUMENT IMAGING AND QUALITY CONTROL SERVICES THIS AGREEMENT is made and effective as of October 10, 2017, between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Maris Imaging Solutions, LLC, a corporation, (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on October 10, 2017, and shall remain and continue in effect until tasks described herein are completed, but in no event later than October 10, 2020, unless sooner terminated pursuant to the provisions of this Agreement. The City may, upon mutual written agreement, extend the contract for two (2) additional three (3) year terms. In no event shall the contract be extended beyond October 10, 2026. 2. SERVICES Consultant shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. 3. PERFORMANCE Consultant shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. PAYMENT a. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed One Hundred and Fifty Thousand Dollars ($150,000) for the total term of this agreement unless additional payment is approved as provided in this Agreement. b. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager . Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. c. Consultant will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the City disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of Fifty Dollars ($50) in such form as approved by the Director of Finance. 5. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 6. DEFAULT OF CONSULTANT a. The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. b. If the City Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 7. OWNERSHIP OF DOCUMENTS a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 8. INDEMNIFICATION The Consultant agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 9. INSURANCE REQUIREMENTS Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. a. broad as: 00 01 11 85 or 88. Minimum Scope of Insurance. Coverage shall be at least as 1) Insurance Services Office Commercial General Liability form No. CG 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Consultant has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. 4) Professional Liability Insurance shall be written on a policy form providing professional liability for the Consultant's profession. b. Minimum Limits of Insurance. Consultant shall maintain limits no less than: 1) General Liability: One Million Dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One Million Dollars ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One Million Dollars ($1,000,000) per accident for bodily injury or disease. 4) Professional Liability Coverage: One Million Dollars ($1,000,000) per claim and in aggregate. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state in substantial conformance to the following: If the policy will be canceled before the expiration date the insurer will notify in writing to the City of such cancellation not less than thirty (30) days' prior to the cancellation effective date. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Consultant shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Consultant's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 10. INDEPENDENT CONTRACTOR a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 11. LEGAL RESPONSIBILITIES The Consultant shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section. 12. RELEASE OF INFORMATION a. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. b. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. 13. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager 41000 Main Street Temecula, CA 92590 To Consultant: Maris Imaging Solutions, LLC Attn: Mark Ghourdjian 2380 Camino Vida Roble, Suite C Carlsbad, California 92011 14. ASSIGNMENT The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant. 15. LICENSES At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 16. GOVERNING LAW The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 17. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Consultant, or Consultant's sub -contractors for this project, during his/her tenure or for one year thereafter. The Consultant hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Consultant or Consultant's sub -contractors on this project. Consultant further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 18. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 19. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA MARIS IMAGING SOLUTIONS, LLC (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Maryann Edwards, Mayor Mark Ghourdjian, Owner ATTEST: By: By: Randi Johl, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT Maris Imaging Solutions, LLC Attention: Mark Ghourdjian 2380 Camino Vida Roble, Suite C Carlsbad, CA 92011 760-845-5304 760-845-7729 Fax mark@marisimaging.com PM Initials: Date: EXHIBIT A Tasks to be Performed The specific elements (scope of work) of this service and related details are included in the Consultant's proposal, attached hereto and incorporated herein by this reference as though set forth in full. EXHIBIT B Payment Rates and Schedule The specific payment rates and schedule of this service and related details are included in the Consultant's proposal, specifically Exhibit A -Pricing Form, attached hereto and incorporated herein by this reference as though set forth in full. Said amounts will be billed based upon actual time spent on the tasks. Maris Imaging Solutions, LLC marisi mag ingsolutions City of Temecula Document Imaging and Quality Control Services By Maris Imaging Solutions, LLC 2380 Camino Vida Roble #C Carlsbad, Ca. 92011 September 1, 2017 Maris Imaging Solutions, LLC Table of Contents 1. Cover Letter page 3-4. 2. Qualifications and Experience A - K .page 5-14. ii. Technical Approach and Timeline page 15 iii. Price see Exhibit A iv. Statement of Local Vendor Certification page 17 2 Maris Imaging Solutions, LLC 1. Cover Letter Maris Imaging Solutions, LLC is pleased to present this Document Imaging and Quality Control Services proposal bid response to the City of Temecula. Maris Imaging Solutions, LLC was founded by Mark Ghourdjian, Owner, in 2003. To date Mr. Ghourdjian, who is the management contact, has successfully developed a business model that integrates "best of breed" document management software, hardware and services aimed at improving the speed and reliability of business processes. Jake Alter, who is the Technical Project Manager, has been working at Maris Imaging Solutions for over three years. Jake manages all imaging projects from start to finish. As a result, Maris Imaging Solutions has had sustained company growth and continued customer commitment from year to year. We represent the industry leaders in information life cycle management, document imaging and storage solutions. Our services enable our customers to streamline operations by managing business critical information and exceeding industry compliance regulations while keeping business information accessible and protected. Maris Imaging Solutions is committed to the success of our customers and is proud to have been selected as the information management solutions provider by various business organizations and government agencies. Together with our network of partners such as EMC2, Kofax, Fujitsu, and Alliance Storage Technologies, we have delivered complete targeted solutions for even the biggest business challenges at the lowest total cost to the customer, and as a result have generated numerous customer success stories. Maris Imaging Solutions maintains professional service and support contracts with local government organizations such as the City of Oceanside, Oceanside Police Department, City of San Clemente, City of Orange, City of Vista, City of Lake Forest and El Toro Water District to name a few. Our superior customer service, experienced certified engineers and our ability to stay ahead of the mainstream document management companies differentiate us from the rest by proving to be the first to implement software customizations that tie business critical software applications to document management systems. For the past 9 years, Maris Imaging Solutions has been contracted to digitize over 8 Southern California cities departmental files. During this period, we have scanned over 20 million pages, reduced cost by eliminating over 1,000 file cabinet drawers and emptied 8 offsite storage facilities as well as greatly improving customer service by making mission critical information instantly available citywide. We have worked with almost every department from Parks and Recreation to Fire Departments customizing digital imaging processes which has maximized the speed, efficiency and reliability of electronically searching and retrieving images. As a result of our ongoing involvement with local government, our deep understanding of government organization and structure as well as our expertise in the document management industry we feel that our company is the best qualified to provide Electronic Document Imaging Services to the City of Temecula. 3 Maris Imaging Solutions, LLC Firm Name: Maris Imaging Solutions, LLC Firm Parent or Ownership: Maris Imaging Solutions, LLC Firm Address: 2380 Camino Vida Roble Suite C Carlsbad, Ca. 92011 Firm Telephone Number: 760-845-5304 Firm Fax Number: 760-845-7729 Number of years in existence: 14 Management Contact (person responsible for direct contact with the City of Temecula and services required for this Request for Proposal): Name: Mark Ghourdjian Title: Owner Telephone Number: 760-845-5304 Fax: 760-845-7729 Email: mark('ya.marisimaging.com Project Manager (Person responsible for day-to-day servicing of the account and free of any conflict of interest): Name: Jake Alter Title: Sr. Document Management Technician Telephone Number: 760-845-5304 Fax: 760-845-7729 Email: Jake@marisimaging.com Types of services provided by the firm: Systems Integration, Document Management Software Solutions, Services and Training, Develop Custom Software, Project Management, IT Consulting. *All inform a and Pricing Provided in this Proposal is Valid kr 180 aays• Si: to ate ( m%2- 4 Maris Imaging Solutions, LLC 2. Qualifications and Experience A. Maris Imaging Solutions, LLC has been providing document imaging services including preparation, scanning, QC, indexing, OCRing, and importing for over 14 years. B. Mark Ghourdjian is the project manager who will be responsible for overseeing all aspects of the ongoing imaging project. C. Resumes: Mark Ghourdjian — Owner, Project Manager; will review, script and import data into LaserFiche. MARK GHOURDJIAN 1470 Beech Tree Rd., San Marcos, CA 92078 1 H: (760) 845-5304 1 markOmarisimagine.com Career Overview Certified Document Management professional with over 17 years of experience operating in Government, Health Care, Biotech, Legal, Education and Financial industries. Self-directed, motivated, problem solver with technical expertise in the analysis, design and development of fully integrated Enterprise Content Management Solutions. Energetic and decisive business leader able to merge technology and personnel into team centered business units. Areas of specialization include the design, implementation, installation, integration and support of content management systems as well as the management of business operations, teams, software/hardware projects and digital media. Qualifications • EMC2 Documentum Suite • OCR Capture • OpenText • LaserFiche • Digital Data Transformation • Microsoft SharePoint • Database Design/Architecture • Workflow Design 5 • Software Development • Data Compliance • Kofax Capture • Data Retention • Project Management • Software Integration • Data Security • Client Relations & Training Maris Imaging Solutions, LLC Technical Skills • Windows Sever 2008 R2, Windows Server 2012 R2 • Windows 7, 8, 10, VMware, Hyper V, Mac OSX • Microsoft Office 365, Google Drive, SQL Server 2008-2014, • ECM Master, SaaS, Application Development, Software Integrations • Backup and Replication Software • WORM Archive Appliances, Document Scanners, Large Format Scanners, MFP Accomplishments • EMC2 / Dell - Documentum Suite Certification • Kofax Capture Certification • Microsoft Certification (MCSE) training • Developed software to convert AS/400 xml data to an EDM system for viewing customer water bills • Developed a full text search Web application with an OCR engine specifically for local governments • Developed an Amazon Web Service based (AWS) Freedom of information act (FOIA) web application portal for public records request—for Federal, Local, State Governments and Municipalities. Work Experience Sr. Managing Director 02/2004 to Current MARIS IMAGING SOLUTIONS, LLC Carlsbad, CA • Design, implement, install, administer, and manage customers' Enterprise Electronic Document Management Systems (EDMS) — EMC2's Documentum Suite, LaserFiche, Microsoft SharePoint, Kofax Capture A few include: City of Oceanside, Oceanside Police Dept., City of Delmar, City of Vista, City of San Clemente, City of Lake Forest, City of Orange, Orange County, EL Toro Water District, Vista Irrigation District, Quicksilver, KPMG to name a few. • Provide customers with greater accessibility and control of information throughout its life cycle by designing and integrating Workflow processes. • Project Managed software Integrations for business critical applications such as ArcGIS, JD Edwards, CRW Systems, and Tyler Technologies tying into EMC2's Document Manager to streamline the secure sharing of mission critical information. • Perform enterprise data migrations from legacy to current EDM systems. • Managed the installation and configuration of the latest imaging hardware products keeping systems operating at optimal efficiency and above industry standards. • Implement industry compliance and security regulations such as HIPAA, DoD 5015.2 and ISO/IEC. • Design and implement retention schedules and document security for compliance regulations. • Create and manage onsite and virtual teams for multi -departmental document conversion projects • Assist in the development of EDMS Policies and Procedures and EDMS technical documentation for government organizations. 6 Maris Imaging Solutions, LLC • Developed and managed customer relationships becoming proprietary imaging vendor for multiple government organizations; helping to secure multi-year contracts resulting increased business revenue, ROI, increased valuation and customer/ public satisfaction. • Developed an Amazon Web Service based (AWS) Freedom of information act (FOIA) web application portal for public records request — for Federal, Local, State Governments and Municipalities. Sr. Systems Engineer / Project Manager 04/2000 to 02/2004 MATRIX IMAGING PRODUCTS, INC Costa Mesa, CA • Responsible for designing, implementing, installing and supporting EMC2 enterprise document management systems. • Designed and installed Workflow processes. • Make technical and or sales presentations to customer's technical staff and stakeholders. • Maintained and managed a customer base of 18 companies. • Successfully managed several multi-million page conversion projects, resulting in increased productivity, efficiency and cost saving. • Obtained governmental security clearance. Systems Engineer 03/1997 to 03/2000 MTS IntegraTRAK, INC. Bellevue, WA. • Primary responsibilities include weekly travel for the installation, configuration, and training of a suite of VoIP call accounting software and hardware products to be used in conjunction with phone switches to collect and analyze call data. • Developed a remote hardware installation technique using FTP. • Instructed weekly training classes at customer sites. • Trained new Engineers. • Assist in Level 3 technical support for custom configurations, upgrades and remote diagnostics. High Technology Management Metropolitan State College of Denver (2) Education 7 Maris Imaging Solutions, LLC Jake Alter — Senior Document Management Technician; Responsible for Imaging Plans and Standard Paper, Formatting Index Data Education • University of California at Berkeley, Bachelor of Arts — Graduated June 2006 Related Work Experience 11/14- Present, Maris Imaging Solutions, Carlsbad, CA Sr. Document Management Technician • Manage document conversions projects for multiple government agencies • Manage a team of technicians for the electronic conversion of over 2 million government documents resulting in increased productivity, efficiency and cost saving. • Design custom scanning applications using Kofax Ascent Capture. • Install and provide support for EMCZ's Documentum and LaserFiche Imaging Systems. • Designed and implemented the creation of multi -departmental databases through electronic conversion, validating, and quality assuring documents 10/10- 11/11, Davidson Legal, San Diego, CA Litigation Support Project Manager • Consulted on database design and document review hosting in Concordance with data originating from culling platform; advised and facilitated the production of documents from this workflow and among various platforms • Resolved load files issues, TIFF, PDF, XML, when maintaining electronic document productions in Concordance • Create efficiencies in the workflow for and among software platforms by creating a feedback loop between the document reviewer and the case team • Reviewed, marked for confidentiality, redacted, and bates stamped documents for outgoing production using Adobe Professional, Concordance, and Relativity 10/06-7/10, Townsend &Townsend & Crew LLP, San Francisco, CA Litigation Intellectual Property Paralegal • Collaborated with In -House Legal Teams in order to collect and properly review data for production during E -Discovery • Analyzed and communicated document review findings to a cross -functional team members including Partners, Associates, and Senior Paralegals • Worked with Attorneys in the drafting of cease and desist letters, which involved updating templates with correct URLs and webmaster information, sent to E-commerce sites selling trademark infringing products 8 Maris Imaging Solutions, LLC • Managed trademark infringing samples for retail fashion company by photographing, indexing, and uploading to database Developed a system for tracking cease and desist letters sent to infringing website in order to assure that they have been taken down • Collected and maintained an electronic and hardcopy database of DMCA Notices sent during discovery period • Trained and mentored contract paralegals in properly tagging, coding, and redacting documents in Concordance and Relativity Additional Skills • MS Office Suite 360, SQL Server 2008, Adobe Professional • EMC2 Documentum Suite, LaserFiche, Kofax Capture Anthony Fiore — Document Imaging Technician; Responsible for Imaging Plans and Standard Paper. Summary of Qualifications: Extensive knowledge in computers as well as other office products such as Windows, MS Office, Agile, Filing, scanners, fax machines, copiers, printers, multi phone lines, and customer service. Experience in accounting/bookkeeping, as well as inventory control. Experience: 04/13 -Current, Maris Imaging Solutions — Records Technician Responsible for prepping, scanning, indexing, QC of documents from various cities across southern California. 02/07- AppleOne, San Clemente CA -Materials Clerk Responsible of scanning and filing all medical files during the time I was there. Assisted in warehouse projects and helped with other shipping and receiving needs. I also helped with quality control and inspecting medical components. 9 Maris Imaging Solutions, LLC 02/05-08/06 Aspen Landscape Services, Santa Ana CA -Landscape Estimator Estimated small and up to million dollar projects, helped maintain office and other company duties such as ordering, delivering, and receiving job material. In charge of making control charts and as-builts for before and after the job as completed. I also assisted with phones and customer service when needed. 10/04-02/05 Neuroflex Orthotics, Laguna Niguel, CA -Office Manager In charge of all basic office duties such as taking, receiving, processing, and shipping out all orders. Maintained all medical files on company computers in Mass 90 through a scanner and into paper files in the filing cabinets. References available upon request D. References City of Orange Community Development / Fire Department 300 E Chapman Orange, CA. 92856-8124 Building Director / Project Manager Peter Goodrich pgoodrich ecityofora nge.org 714-744-2225 On-going monthly scanning since 2008 of Building Permits and Plans including Microfiche and Microfilm. We import all imaged data monthly into LaserFiche via QuickFields import utility. Maris Imaging Personnel assigned to project: Mark Ghourdjian, Jake Alter, Anthony Fiore 10 Maris Imaging Solutions, LLC City of Vista Development Services 200 Civic Center Dr Vista, CA. 92084 Engineering Dept. / Project Manager — Richard Caldwell rcaldwell@ci.vista.ca.us (760) 726-1340 x1388 Document scanning from 2006 - 2011 of Engineering, Planning, Finance, Personnel files Including Microfiche and Aperture Cards. We import all imaged data monthly into LaserFiche via QuickFields import utility. Maris Imaging Personnel assigned to project: Mark Ghourdjian, Jake Alter, Anthony Fiore City of Lake Forest City-wide Imaging 25550 Commercentre Drive Suite 100 Lake Forest, Ca. 92630 City Clerk / Project Manager Stephanie Smith sdsrnith(&Iakeforestca.gov 949-461-3400 On-going monthly imaging since 2008 for Building, Planning, Public Works, Planning Commission, HR, City Clerk, Finance, Parks and Recreation. Importing all data into a EMC Documentum Imaging System Maris Imaging Personnel assigned to project: Mark Ghourdjian, Jake Alter, Anthony Fiore 11 Maris Imaging Solutions, LLC City of San Clemente City-wide Imaging 100 Avenida Presidio San Clemente, Ca. 92672 Records Manager / Project Manager Jennifer Weiss weissi@san-clemente.org 949-361-8303 On-going monthly imaging since 2004 for Building, Planning, Engineering, City Clerk, HR, Utilities, Accounting, Finance, Beaches Parks and Recreation. Monthly importing of all data into an EMC Documentum Imaging System. Maris Imaging Personnel assigned to project: Mark Ghourdjian, Jake Alter, Anthony Fiore EL TORO Water District Company Wide 24251 Los Alisos Blvd Lake Forest, CA 92630 IT Manager / Project Manager Mike Miazga mikem@etwd,com (949) 837-7050 x236 On-going imaging since 2005 for vital records including work orders, finance, agendas and minutes. Monthly importing of all data into an EMC Documentum Imaging System. Maris Imaging Personnel assigned to project: Mark Ghourdjian, Jake Alter, Anthony Fiore 12 Maris Imaging Solutions, LLC E. Maris Imaging Solutions, LLC does not outsource services to other companies. All work is done in our Carlsbad, Ca. location. F. Because of our involvement with numerous governmental agencies, we are familiar and hold the appropriate licenses, documents and clearances needed to perform our contractual duties. G. Maris Imaging Solutions, LLC has not been involved in any litigation in the past 5 years. H. Explanation of Methodology Utilized to perform Document Imaging Services: Maris Imaging Solutions, LLC has been servicing government agencies for the past 14 years. We hold many multi-year imaging contracts for various Cities in Southern California. Not once have we had a contract cancelled. Our conceptual plan starts with our project manager Mark Ghourdjian. Mark is responsibility for the initial deciphering of documents picked up each month from a variety of departments. He works with each department's managers to assess and verify the imaging structure before any imaging takes place. This process eliminates any confusion once the documents are imported into the City's Imaging System. Maris Imaging Solution's highly secure facility holds over 1,500 sq. ft. of the highest quality document imaging equipment such as high speed Fujitsu scanners, Colortrac and Contex wide format scanners, and a Wicks and Wilsons microfiche and microfilm scanners. We use the industry's best imaging scanning software called Kofax Ascent Capture integrated with VRS technology that allows us to easily and almost automatically scan, separate, identify, index, rotate, crop and produce a wide variety of exported formats. Most importantly we have a team of 6 highly skilled and trained technicians who have been working at Maris Imaging for no shorter than two years. We have perfected the art of imaging with the latest and greatest technology and have employed the most competent technicians to make sure the end product is done on-time, clean and 100% accurate. Our protect schedule is as follow: • Maris Imaging picks up documents on the first Wednesday of each month. • We briefly review all boxes during pickup to verify the integrity of the project. • If there is a database available for auto indexing purposes, we will help in obtaining this information to allow for identical index values across multiple platforms. This is important when integrating 2 different software systems in the future. • Double key verification is performed for each document through the Kofax Verification module. • Both large format and regular size images go through a quality control process where every page is looked at and corrected if needed. • Once the images have all passed the QC phase they are ready to be exported out of the Kofax Software. Multiple image formats are available however Tiff's and PDF's are the most common. • Images are usually then uploaded immediately to the City's imaging server to be imported. 13 Maris Imaging Solutions, LLC • Importantly the Script File(s) will have to be created to comply with the specific format. The script for each application varies slightly depending on the indexing structure. This is just an Microsoft Excel file. • Once we have remotely imported all images from all departments, we will then burn a DVD and create a label. • A log file will be generated after each import for verification. • An email will then go out to the City's department managers detailing the number of plans and pages. • Finally, all documents will be returned within 30 days unless otherwise instructed. As a result of our perfected methodology, Maris Imaging Solution, LLC has been able to scan upwards of 250,000 pages per month and 15,000 plans per month. What separates us from our competition is our experience with transforming media and our attention to our customers to make sure they are maximizing the potential of the imaging system as a whole. I. Maris Imaging Solutions, LLC is dedicated to making sure the customer is always confident that the quality of work performed exceeds the norm. We are not satisfied until the City is confident of the quality of work performed. We will immediately correct any issues that may arise during this whole process so there is not a bottleneck or lengthy setback moving forward. J. Complementary Services: We always aim to please when applicable. Maris Imaging Solutions, Ilc does not charge for document pick-up and delivery. We spend as much time as necessary during our pick up to review and or discuss any items or issues that may arise. We also do not charge for any document request in fact we immediately search, digitize and email the records necessary so the City can perform their necessary duties. We will help in any way possible at no additional cost including help in obtaining databases for database lookup functions. K. List of Services or Information needed from the City in order for the project to succeed. There are two items which will help this project be successful and more accurate. One is to obtain an existing database of index values for any records that will be imaged. This tremendously helps keeping data uniform and is pertinent if software integrations happen down the road. The second item is the purchase of the QuickFields import utility for LaserFiche. As you may know, this utility is a more functional program for high volume batch scanning and importing than using a standard basic "Briefcase". A few benefits of this utility are: • Capture documents • Extract information • Use the extracted information to sort or label the documents 14 Maris Imaging Solutions, LLC OCR / Full Text • Database Extraction • Global Re -Indexing • Add information such as annotations • Store the documents in a LaserFiche repository Maris Imaging is prepared to purchase this important Utility For the City if the City chooses not to. It is undeniably a benefit to the success of the project. ii. Technical Approach and Timeline: Image Specifications Maris Imaging Solutions, LLC has invested in the award winning and industry leader Kofax Ascent Capture software for the capture, indexing and output of digital images. Ascent Capture integrates VRS (Virtual Rescan Technology) into their scanning software. The result is always an outstanding image at any DPI. There are automatic features built into VRS such as de -speckling, auto rotation, black border cropping, hole filling, and blank page deletion to name a few. The scanning process is broken up into 4 different stages or queues. First the Scan Queue where all images are captured. Second is the Quality Control Queue in which the operator is forced to review each and every page in order to proceed to the next queue which is the Index Queue. Finally the Release Queue which produces a compressed single or multi page Group IV Tiff or PDF. Document Pickup For the past 13 years, Maris Imaging Solutions has coordinated document pickups on a monthly basis for multiple cities in southern California. We have a secure and fully insured company vehicle capable of carrying over 100 boxes. If at any time the City request a box or a document that is in our office we always, as a courtesy, provide the requested items immediately at no charge. Maris Imaging Solutions keeps a monthly log of all items picked up and dropped off as well as the total number of scanned pages, plans, documents and hours performing QC, file preparation and document importing. 15 Maris Imaging Solutions, LLC Document Preparation Our Document Technicians are experts in every aspect of the document imaging process, including preparation. We have assisted departments within governmental agencies to help prepare their documents in order to streamline the imaging process. This includes using barcode technology, setting up form identification zones, and using separator sheets to automatically separate documents which saves the cities crucial time and money. We have been prepping documents for over 13 years for as many as 9 local government agencies and have become experts in working with these documents that are fairly similar across each agency. Document Scanning Maris Imaging Solutions uses Fujitsu 5530C full color / black and white / grayscale scanners. These scanners are fast and reliable producing a great image. We capture images at 300 DPI. We use Kofax Ascent Capture with Virtual Rescan Technology VRS to capture the images. This software is by far the best in the industry for batch scanning. We also have one ColorTrac full color large format scanner and one Contex Large format scanner. Both of these scanners are capable of 1800 DPI but we generally capture images at 300 dpi unless there are poor quality plans. Document Indexing Maris Imaging Solutions highly recommends when possible to use an existing database for indexing records. We create a database lookup based on specific key fields which allow the mirroring of data across multiple software platforms. Part of our scanning process involves a software queue which is setup to allow double key verification based on specific index values. Our export format has been specifically designed to export the index values from the scanning software to a LaserFiche import format. Document Return Most of the documents we pickup are scanned within just a couple days. Since Maris Imaging often picks up documents more than once a month and many times make weekly onsite visits, boxes are returned within 10 days and include a corresponding DVD with all the digital images if requested. Many times during our visits, we end up picking up additional boxes so we feel that it is unnecessary to charge a pickup or drop off fee. This has been another courtesy to our valued customers. Importing of Data Maris Imaging has been importing data into multiple imaging systems for the past 13 years. We have been using the LaserFiche import utility called QuickFields at the City of Orange and the City of Vista. This utility allows for more flexibility, OCRing, automated processing, and a host of other benefits as opposed to using the standard "briefcase" process. In my opinion and other Cities, this utility is a "must have" for large volumes of data. We like to transfer images directly to your imaging server or network to be imported remotely. This way you have an immediate copy that can be backed up. 16 Maris Imaging Solutions, LLC Final Inspection and Acceptance Once the scanned data has been imported into the LaserFiche Imaging System, we send out an email to the corresponding manager. This email helps facilitate the approval process by providing the department the scan date of the images and the image counts. Any corrections brought to our attention will be immediately taken care of by remote access to the LaserFiche Imaging Server. iii. Price See Exhibit A iv. Statement of Local Vendor Certification Not applicable 17 EXHIBIT A PRICING FORM Services Price per Image Shipping / Pick Up / Delivery No charge Pre -Scanning Document Preparation No Charge Scanning at 300 DPI - 8.5x11 to 11x17 Black and White $ 0.05 Grayscale $ 0.05 Color $ 0.05 Scanning at 300 DPI - C, D, E sizes $ 0.65 Black and White $ 0.65 Grayscale $ 0.65 Color Page Rotation No charge File Re -assembly $ 0.01 Indexing / Metadata - per keystroke $ 0.009 OCR-ing no charge Geo -coding $ 0.01 Data Transfer No charge Quality Control $ 0.01 Other Charges Script Formatting and Data Import /hr $ 85.00 Signed (9w71/V____ Item No. 8 Approvals City Attorney Director of Finance City Manager Ozer— CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Kevin Hawkins, Director of Community Services DATE: October 10, 2017 SUBJECT: Approve the First Amendment to the License Agreement Between the City of Temecula and Rancho Community Reformed Church dba Community Mission of Hope for Use of City Real Property PREPARED BY: Erica Russo, Senior Management Analyst RECOMMENDATION: That the City Council approve the First Amendment to the License Agreement between the City of Temecula and Rancho Community Reformed Church dba Community Mission of Hope for use of the Escalier House and Barn as a Housing Crisis Response Center. BACKGROUND: Since 2009 Community Mission of Hope, a 501(c)(3) non-profit organization, has been providing assistance to the Temecula area. Under the original agreement approved by City Council on April 25, 2017, the organization agreed to transition their operational model at the Escalier House and Barn located at 28922 and 28916 Pujol Street, to better alleviate the impacts of homelessness on the community. This Amendment refines "Responsibilities of Licensee" in terms of services which will be provided at the facility (the oversight of delivery by partner agencies of wrap-around services including counseling, pregnancy support, military/veteran's assistance, addiction and dependence support, financial management assistance, childcare, education, and referrals/leads/information related to available interim housing). This Amendment further clarifies that certain services which were determined to be counter-productive in addressing the impacts of homelessness will be discontinued. This Amendment also modifies Exhibit B, Scope of Work, to include 1. The implementation of a system for the acceptance, storage, inventory, tracking, and disposition of articles of personal property in compliance with the City's Administrative Procedure 2. The partnership between the City of Temecula, as the lead applicant on the Western Riverside Council of Governments BEYOND Team Funding application for the Regional Homeless Alliance, and CMOH to fund a Housing Navigator and/or Outreach Coordinator position(s) as well as provide cash assistance to secure housing for families identified as candidates by the RHA. To receive reimbursement for these expenses, CMOH must first receive approval from the City for the specific expenditure, then provide a detailed invoice to the City for the purposes of submitting to WRCOG for reimbursement. FISCAL IMPACT: None ATTACHMENTS: First Amendment to the License Agreement FIRST AMENDMENT TO LICENSE AGREEMENT BETWEEN CITY OF TEMECULA AND RANCHO COMMUNITY REFORMED CHURCH dba COMMUNITY MISSION OF HOPE FOR USE OF CITY REAL PROPERTY THIS FIRST AMENDMENT is made and entered into as of October 10, 2017 by and between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Rancho Community Reformed Church dba Community Mission of Hope, a California nonprofit corporation (hereinafter referred to as "Licensee"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On March 28, 2017, the City and Licensee entered into that certain Agreement entitled "LICENSE AGREEMENT BETWEEN CITY OF TEMECULA AND RANCHO COMMUNITY REFORMED CHURCH dba COMMUNITY MISSION OF HOPE FOR USE OF CITY REAL PROPERTY," in the amount of $1.00 (one dollar and no cents). The parties now desire to revise scope of work and to amend the Agreement as set forth in this Amendment. 2. Section 5, subsection A of the Agreement entitled "RESPONSIBILITIES OF LICENSEE" is hereby amended to read as follows: "A. Licensee shall use the Subject Property to provide services consistent with operations as a Housing Crisis Resource Center to persons in need in the community. In accordance with the City's Administrative Procedure, Licensee will provide a personal property storage center. Operator will be responsible for proper staffing, inventory, and inspection of goods, and the maintenance of the facility. The Operator will be required to provide a schedule of operating hours, as well as provide an annual report, which quantifies services provided under the terms of the agreement. The Operator must demonstrate the proper professional customer service skills required to work with the individuals and families that utilize the pantry's services. Additional wrap around services through partnerships with other organizations in the community for expanded service delivery will be expected. See details Scope of Work in Exhibit "B". 3. Exhibit B to the Agreement is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 4. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA RANCHO COMMUNITY REFORMED CHURCH dba COMMUNITY MISSION OF HOPE By: By: Maryann Edwards, Mayor Scott Treadway, President ATTEST: By: By: Randi Johl, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney LICENSEE Dave Ketchum, Vice President Rancho Community Reformed Church dba Community Mission of Hope Attn: Scott Treadway, President 31300 Rancho Community Way Temecula, CA 92592 2 PM Initials: c‘1.24 Date: ATTACHMENT A EXHIBIT B Under the subsection entitled, "Barn," the following element of the scope of work shall be removed: • Local faith -based organizations will provide morning meals The following subsections shall be added: Storage of Personal Property Following the City's Administrative Procedure, CMOH shall provide for the acceptance, storage, inventory, tracking, and disposition of articles of personal property. WRCOG BEYOND Team Funding for the Regional Homeless Alliance The City of Temecula, as the lead applicant on the Western Riverside Council of Governments BEYOND Team Funding application for the Regional Homeless Alliance, may partner with CMOH to fund a Housing Navigator and/or Outreach Coordinator position(s) as well as provide cash assistance to secure housing for families identified as candidates by the Regional Homeless Alliance (RHA). To receive reimbursement for these expenses, CMOH must first receive approval from the City for the specific expenditure, then provide a detailed invoice to the City for the purposes of submitting to WRCOG for reimbursement. 3 Item No. 9 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Kevin Hawkins, Director of Community Services DATE: October 10, 2017 SUBJECT: Approve the Second Amendment to the License Agreement with the Friends of the Temecula Libraries for the Support of the Ronald H. Roberts Temecula Public Library and the Friends of the Libraries Bookstore PREPARED BY: Erica Russo, Senior Management Analyst RECOMMENDATION: That the City Council approve the Second Amendment to the Agreement with the Friends of the Temecula Libraries for the support of the Ronald H. Roberts Temecula Public Library and the Friends of the Libraries Bookstore. BACKGROUND: Since 2006, the Friends of the Temecula Libraries has been a loyal partner with the City of Temecula in delivering world-class library services and programs at the Ronald H. Roberts Temecula Public Library. For over ten years, the Friends have generated significant revenue from the operation of the bookstore at the Ronald H. Roberts Temecula Public Library, and have used these monies for collections and program development at the facility. This programming has contributed to being recognized as the preeminent library in the Riverside County Library System, which consistently has the highest circulation, door count, and program participation by wide margins. Consistent with this record of dedicated support, on July 10, 2012 the City Council approved a First Amendment extending the term of the License Agreement to June 30, 2017 with an option to extend the term for one (1) additional five (5) year term. This Second Amendment will extend the term of the agreement for an additional five years to June 30, 2022. FISCAL IMPACT: The Friends of the Temecula Libraries anticipate generating approximately $50,000 annually from the bookstore and other fundraising activities which are then used to support collections and program development. ATTACHMENTS: Second Amendment to the License Agreement SECOND AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND FRIENDS OF THE TEMECULA LIBRARIES FOR SUPPORT OF THE RONALD H. ROBERTS TEMECULA PUBLIC LIBRARY AND OPERATION OF THE FRIENDS OF THE TEMECULA LIBRARIES BOOKSTORE THIS SECOND AMENDMENT is made and entered into as of October 10, 2017 by and between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Friends of the Temecula Libraries, a California Non -Profit Corporation, (hereinafter referred to as "Association"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On December 12, 2006, the City and Association entered into that certain Agreement entitled "Agreement for License Agreement between the City of Temecula and Friends of the Temecula Public Library for the Support of the Temecula Public Library and Operation of the Friends of the Temecula Public Library Bookstore. b. On July 10, 2012, the City and Association entered into that certain First Amendment entitled "First Amendment to the License Agreement between the City of Temecula and Friends of the Temecula Public Library for the Support of the Temecula Public Library and Operation of the Friends of the Temecula Public Library Bookstore to extend the term of the agreement to June 20, 2017. c. The parties now desire to extend the term of the agreement to June 30, 2018 and to amend the Agreement as set forth in this Amendment. follows: 2. Section 3 of the Agreement entitled "TERM" is hereby amended to read as "Association may utilize the Premises from the date the City issues a certificate of occupancy for the Temecula Public Library until June 30, 2022 unless sooner terminated pursuant to this Agreement. Association shall not be entitled to continue use of the Premises until all insurance documents required by Section 16 of this License Agreement have been duly completed and are on file with the City Manager or his designee." 3. All sections of the Agreement, and any prior Amendments that refer to the Association as "Friends of the Temecula Public Library shall be changed to "Friends of the Temecula Libraries" pursuant to the name change of said Association in 2006 with the construction and addition of the new library now known as the Ronald H. Roberts Temecula Public Library. 4. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA FRIENDS OF THE TEMECULA PUBLIC LIBRARIES, A CALIFORNIA NON-PROFIT CORPORATION (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Maryann Edwards, Mayor Kathy Hoagland, President ATTEST: By: By: Randi Johl, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney ASSOCIATION Stanley Williams, Vice President FRIENDS OF THE TEMECULA PUBLIC LIBRARIES Attn: Kathy Hoagland, President P.O. Box 817 Temecula, CA 92593 2 PM Initials: Date: Item No. 10 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Isaac Garibay, Human Resources Manager DATE: October 10, 2017 SUBJECT: Adopt a Resolution to Tax Defer Employee -paid Pension Contributions PREPARED BY: Polly von Richter, Management Analyst RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA TO TAX DEFER MEMBER PAID CONTRIBUTIONS UNDER IRC 414(H)(2) — EMPLOYER PICK-UP BACKGROUND: On May 9, 2017, the City Council adopted a Memorandum of Understanding (MOU) with Teamsters Local 911, an amended and restated Management Compensation Plan (MCP), and a Council Compensation Plan (CCP), which all included provisions to have classic local miscellaneous employees contribute to their pension costs. This resolution is necessary to fully implement that cost-sharing arrangement, and is required by the Internal Revenue Code and the California Public Employees' Retirement System to designate employee contributions as tax deferred. FISCAL IMPACT: There is no fiscal impact to the City. ATTACHMENTS: Resolution RESOLUTION NO. 17- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA TO TAX DEFER MEMBER PAID CONTRIBUTIONS UNDER IRC 414(H)(2) — EMPLOYER PICK-UP THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, the governing body of the City of Temecula has the authority to implement the provisions of section 414(h)(2) of the Internal Revenue Code (IRC); and WHEREAS, the City of Temecula has determined that even though the implementation of the provisions of section 414(h)(2) IRC is not required by law, the tax benefit offered by section 414(h)(2) IRC should be provided to All Employees who are members of the California Public Employees' Retirement System: NOW, THEREFORE, BE IT RESOLVED: That the City of Temecula will implement the provisions of section 414(h)(2) Internal Revenue Code by making employee contributions pursuant to California Government Code Section 20691 to the California Public Employees' Retirement System on behalf of all its employees or all its employees in a recognized group or class of employment who are members of the California Public Employees Retirement System. "Employee contributions" shall mean those contributions to the Public Employees' Retirement System which are deducted from the salary of employees and are credited to individual employee's accounts pursuant to California Government Code section 20691. II. That the contributions made by the City of Temecula to the California Public Employees' Retirement System, although designated as employee contributions, are being paid by the City of Temecula in lieu of contributions by the employees who are members of the California Public Employees' Retirement System. III. That employees shall not have the option of choosing to receive the contributed amounts directly instead of having them paid by the City of Temecula to the California Public Employees' Retirement System. IV. That the City of Temecula shall pay to the California Public Employees' Retirement System the contributions designated as employee contributions from the same source of funds as used in paying salary. V That the amount of the contributions designated as employee contributions and paid by the City of Temecula to the California Public Employees' Retirement System on behalf of an employee shall be the entire contribution required of the employee by the California Public Employees' Retirement Law (California Government Code Sections 20000, et seq.). VI. That the contributions designated as employee contributions made by City of Temecula to the California Public Employees' Retirement System shall be treated for all purposes, other than taxation, in the same way that member contributions are treated by the California Public Employees' Retirement System. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 10th day of October, 2017. Maryann Edwards, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 17- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 10th day of October, 2017, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk Item No. 11 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Michael Heslin, Director of Information Technology and Support Services DATE: October 10, 2017 SUBJECT: Approve the Purchase of 50 Hewlett Packard (HP) Desktop Computers from Saitech, Inc. for Lifecycle Replacement PREPARED BY: Jayme Fox, Administrative Assistant RECOMMENDATION: That the City Council authorize the purchase of 50 HP desktop computers from Saitech, Inc., in the amount of $39,963, including sales tax and shipping. BACKGROUND: The City adheres to a five-year lifecycle for all City computers. This allows the City to meet security requirements and ensure staff productivity and customer service. It also allows the City to budget for and schedule replacements accordingly. The City has standardized on HP equipment for all desktop computers. These computers are also Energy Star Certified and designed to consume a minimal amount of electricity for a reduced impact on the environment. On August 30, 2017, the City solicited a Request for Quotes (RFQ) via the City's online bidding system, PlanetBids. A total of 247 vendors were notified of the RFQ. On September 13, 2017, a total of 13 vendors submitted a responsive quote, none of which were local vendors. The low qualified bidder was Saitech, Inc., from Fremont, California, in the amount of $39,963. The solicitation did include the Local Vendor Preference Ordinance language as adopted in July 2012. FISCAL IMPACT: Adequate funds have been appropriated in the Fiscal Year 2017- 18 Information Technology Budget. ATTACHMENT: Quote SAITECH INCORPORATION 42640 Christy St Fremont, CA 94538 Phone: 510-440-0256 Fax: 510-440-0257 Name / Address City of Temecula Jayme Fox 41000 Main St Temecula, CA 92590 Quote Date Estimate # 9/22/2017 17180 ISO 9001-2008 Certified ERAI/GIDEP Member CCR & DUNS Registered REV ROHS Stock Date Code Terms Warranty Current Yes Yes NA NET -30 Manufacturers Item Description Qty Condition Rate Total 1FZ07UT#ABA HP Desktop Computer EliteDesk 800 G3 50 New 734.95 36,747.50 (1FZ07UT#ABA) CA State Sales Tax CA- sales tax 8.75% 3,215.41 RFQ #IT 17-05 Saitech is a Dun & Bradstreet Registered company since 2002. Maryland Small Business Reserve SB12-18953 DUNS# 082826723 CAGE # 1YQH2 CA -DGS : 43694 SELLER'S PERMIT: SR CH 97-982410 Saitech is an approved member of Government -Industry Data Exchange Program (GIDEP) Saitech is California Incorporated privately held company, We are Certified Small Business with the State of California. (Supplier ID# 43694) Saitech is proud to be a Certified Minority Owned Business (MBE) by Northern California Minority Supplier Development Council NCMSDC. (BA10810) Total $39,962.91 Thank you for your RFQ request. Customer is responsible for all applicable taxes and duties Prices are in US currency. Prices and Inventory are subject to change without notice. Saitech Inc is not responsible for errors or omissions. Returns will only be accepted after a valid RMA number has been issued. All non -defective returns must be completed within 30 days from the original purchase date. Open items are not returnable. Customer is responsible for all freight costs associated with returns or exchanges. Item No. 12 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Luke Watson, Director of Community Development DATE: October 10, 2017 SUBJECT: Approve the Fifth Amendment to the Agreement for Consulting Services with Environmental Science Associates for an Environmental Impact Report for the Altair Specific Plan PREPARED BY: Lynn Kelly -Lehner, Principal Management Analyst RECOMMENDATION: That the City Council approve the Fifth Amendment to the Agreement for Consultant Services with Environmental Science Associates, in the amount of $66,500, for a total agreement amount of $499,289, for the preparation of an Environmental Impact Report for the Altair Specific Plan. BACKGROUND: Ambient Communities is proposing a Specific Plan, referred to as Altair, on 270 acres in the southwesterly portion of the City of Temecula, west of Old Town. The proposed Plan will include the four -lane divided Western Bypass, approximately 1,750 residential units, elementary school, civic/education site, neighborhood commercial, clubhouse, parks, trails, and hillside preservation. To complete the necessary environmental review, as required by the California Environmental Quality Act (CEQA), the City entered into an agreement with Environmental Science Associates (ESA) on July 14, 2014 to complete an Environmental Impact Report (EIR). The EIR process includes analyses to address impacts to the following environmental factors: • Aesthetics • Air Quality • Biological Resources • Greenhouse Gas Emissions • Cultural Resources • Geology and Soils • Hazards and Hazardous Materials • Hydrology and Water Quality • Land Use and Planning • Noise • Population and Housing • Public Services • Recreation • Transportation and Traffic • Utilities and Service Systems This Fifth Amendment to the Agreement incorporates additional technical analyses regarding the inclusion of a nature center and trails at the proposed civic site. FISCAL IMPACT: There is no fiscal impact to the City. Sufficient funds have been deposited by the applicant to cover the costs of the El R. ATTACHMENTS: Fifth Amendment to Agreement with ESA FIFTH AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND ENVIRONMENTAL SCIENCE ASSOCIATES CONSULTANT SERVICES FOR THE PREPARATION OF ENVIRONMENTAL IMPACT REPORT FOR ALTAIR SPECIFIC PLAN THIS FIFTH AMENDMENT is made and entered into as of October 10, 2017 by and between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Environmental Science Associates, a Corporation (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On July 22, 2014, the City and Consultant entered into that certain Agreement entitled "Agreement for Consultant Services for the Preparation of Environmental Impact Report for Altair Specific Plan" in the amount of $237,780, plus contingency in the amount of $23,778. b. On June 23, 2015, the City and Consultant entered into the First Amendment to that certain Agreement entitled "Agreement for Consultant Services for the Preparation of Environmental Impact Report for Altair Specific Plan," to add scope of work, extend the term of the agreement to June 30, 2016, and increase the payment in the amount of $54,231. c. On January 26, 2016, the City and Consultant entered into the Second Amendment to that certain Agreement entitled "Agreement for Consultant Services for the Preparation of Environmental Impact Report for Altair Specific Plan," to add scope of work, and increase the payment in the amount of $5,000 d. On August 23, 2016, the City and the Consultant entered into the Third Amendment to that certain Agreement entitled "Agreement for Consultant Services for the Preparation of Environmental Impact Report for Altair Specific Plan," to add scope of work, extend the term of the agreement to June 30, 2017, and increase the payment in the amount of $25,000. e. On May 23, 2017, the City and the Consultant entered into the Fourth Amendment to that certain Agreement entitled "Agreement for Consultant Services for the Preparation of Environmental Impact Report for Altair Specific Plan," to add scope of work, extend the term of the agreement to June 30, 2018, and increase the payment in the amount of $87,000. f. The parties now desire to add scope of work, increase the payment in the amount of $66,500, and to amend the Agreement as set forth in this Amendment. 2. Section 4 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: The City agrees to pay Consultant monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the 1 above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The FIFTH Amendment amount shall not exceed sixty-six thousand five hundred dollars ($66,500.00), for additional environmental analysis for a total Agreement amount of four hundred ninety-nine thousand two hundred eighty nine dollars ($499,289.00). 3. Exhibits A and B to the Agreement are hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 4. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA ENVIRONMENTAL SCIENCE ASSOCIATES (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Maryann Edwards, Mayor Eric Ruby, Senior Vice President ATTEST: By: By: Randi Johl, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT Bobbette Biddulph, Vice President Environmental Science Associates Attn: Danielle Griffith 550 West C Street Suite 750 San Diego, CA 92101 dgriffith@esassoc.com 619.719.4188 3 PM Initialp:* 0. Date: ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and pricing as provided by the Consultant. 4 r ESA September 5, 2017 Matt Peters, AICP Senior Planner City of Temecula Planning Department 41000 Main Street Temecula, CA 92590 550 West C Street Suite 750 San Diego, CA 92101 619.719.4200 phone 619.719.4201 fax www.esassoc.com Subject: Request for an Amendment to the Consulting Services Agreement dated July 22, 2014 between the City of Temecula and ESA for the Altair Specific Plan EIR — Contract Amendment No. 5 Dear Matt: ESA is pleased to submit this scope of work and cost estimate for completing the final EIR and related CEQA and planning documents for the Altair Specific Plan. The additional analysis and revisions to the Final EIR are required by land use changes to the Specific Plan civic site, related environmental documentation requirements and additional time, coordination and meetings. The following details the additional work and cost to address the out -of -scope items. SCOPE OF WORK ESA will work closely with the City and the City's legal counsel, and will prepare an updated Final EIR to include the new land use analysis for the inclusion of a nature center and trails at the civic site, and related documents. We envision this analysis to include the new Appendix in the Final EIR to include this updated project description information and environmental analysis, with the updated technical reports as sub - Appendices, the revised Response to Comments and associated CEQA and planning documents. In addition, ESA will work closely with the City and Helix Environmental Planning to ensure that the revised biological assessment accurately reflects the revised project description and ensuing impact reductions. Final EIR Errata ESA will prepare an Errata section in the FEIR, to document all revisions and changes necessitated by the change in land use on the civic site from institutional to nature center and to document other new information. It is anticipated that all impact areas will be reduced with the revised civic site land use, thus not requiring recirculation. The errata will reference the new civic site environmental assessment Appendix and include a summary of the following revisions to the introduction, project description, impact analysis and mitigation measures in each EIR section that is affected by the land use change. The alternatives section will be updated to reflect the revised project for comparison purposes. ESA will prepare the EIR errata biological resources section based on the revised biological assessment prepared by Helix Environmental Planning Lastly, we assume the r ESA September 5, 2017 Page 2 Specific Plan base figures will be provided by the applicant's team as well as the proposed nature center design features and limits of grading/disturbed areas on the civic site. ESA will update the figures in the ESA based on the revised base figure changes. Updated Civic Site Environmental Analysis ESA will prepare an updated environmental analysis summary Appendix to evaluate the impacts associated with the updated land use propose for the civic site. The analysis will evaluate each environmental factor included in the Draft EIR and will include updated technical sub appendices as required. The analysis will include updated impact analysis and any changes required to DEIR mitigation measures. With the updated civic site environmental analysis contained in the Final EIR Appendix and the original project environmental analysis contained in the DEIR, the city will have the ability to approve either project and certify the Final EIR. Updated Response to Comments The response to comments will be prepared in the context of both the DEIR project description and the updated civic site land use, even though the comment letters addresses the project with the institutional uses on the civic site. A comprehensive introduction to the response to comments will explain this change in context. As discussed above, ESA will work closely with Helix Environmental Planning to ensure that the revised biological assessment and their responses to biological resource related comments are adequate and legally defensible. ESA will utilize the approach discussed with the city to formulate the responses to biological resources and MSHCP related comments. Additional work is required to respond to the Center for Biological Diversity, et. al. letter that we submitted well after the close of the comment period. Updated Findings of Fact Section 15091 of the CEQA Guidelines requires that, for each significant environmental effect identified in an EIR for a proposed project, the approving agency must issue a written finding reaching one or more of three allowable conclusions. Once an EIR has been completed and identifies one or more potentially significant environmental impacts, the approving agency must make one or more findings for each identified area of impact. ESA will prepare two sets of the draft findings, one set to support the findings in support of the civic center land use option, and one set to support the Findings of the nature center option. Additional Analysis and Coordination — Energy, Air Quality/GHG & Aesthetics Pursuant to discussions with the applicant's legal counsel, additional work is required to add additional analysis for energy, air quality/GHG and aesthetics into the FEIR errata and response to comments. r ESA September 5, 2017 Page 3 Meetings/Conference Calls/ Workshops and Public Hearings ESA will attend meetings, conference calls workshops and public hearings. It is assumed that these meetings, etc. will require up to 50 hours of time. If more meetings, etc. are required, they will be billed on a time and materials basis. Cost Summary The following costs are required to complete the above outlined scope of work: Task Cost Final EIR Errata $ 3,500 Updated Civic Site Environmental Analysis $ 3,500 Updated Response to Comments $22,000 Updated Findings of Fact $ 4,500 Final EIR Energy Analysis / Errata /RTC $ 6,500 Final EIR Air Quality and GHG Methodology / Coordination & RTC $ 2,250 Final EIR Aesthetics Methodology /Coordination & RTC $ 2,250 Updated Meetings, Conference Calls, Workshops and Public Hearings $17,000 Reimbursable Expenses (Travel, document reproduction, etc.) $ 5,000 Total $66,500 The total cost to complete the above outlines scope of work is $66,500. r ESA September 5, 2017 Page 4 Schedule ESA is committed to achieving the city's project's processing and public hearing schedule. Key anticipated dates are outlined as follows: • Final direction to ESA from City of Temecula • Administrative Draft FEIR and Findings submitted to City • Comments from City to ESA • FEIR and Findings Completed • Planning Commission Hearing • City Council Hearing September 1, 2017 September 25, 2017 October 9, 2017 October 16, 2017 November 15, 2017 December 12, 2017 Schedule adherence is dependent upon receipt of project information from the project applicant's team in a timely manner ESA looks forward to completion of the above outlined scope of work for the Altair Specific Plan project. Please contact the undersigned should you have any questions regarding this contract amendment request. Sincerely Eric J. Ruby Senior Vice President. Item No. 13 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Thomas, Director of Public Works/City Engineer DATE: October 10, 2017 SUBJECT: Approve the Playground Purchase and Installation Agreements with Landscape Structures, Inc. for Playground Equipment Enhancement and Safety Surfacing (Sunset Park), PW17-13 and (Veterans Park), PW17-14 PREPARED BY: Julie Tarrant, Senior Management Analyst RECOMMENDATION: That the City Council: 1. Approve the Purchase and Installation Agreement with Landscape Structures, Inc., in the amount of $249,021.19, for the Playground Equipment Enhancement and Safety Surfacing (Sunset Park), PW17-13; 2. Approve the Purchase and Installation Agreement with Landscape Structures, Inc., in the amount of $279,385.13, for the Playground Equipment Enhancement and Safety Surfacing (Veterans Park), PW17-14. BACKGROUND: In 2015, the Community Services and Public Works Departments identified several parks and structures that are in need of repair, replacement, or need further evaluation to determine what measures, if any, may be required to ensure compliance with current safety standards. Prior to authorizing the allocation of monies, City Council requested a thorough assessment of all City parks to develop an inventory and prioritize needs. A comprehensive report of the assessment was prepared detailing individual park profiles, equipment repair, equipment replacement needs, public survey results, destination park candidates, and examples of state-of-the-art park playground equipment. In April 2016, a Request for Qualifications (RFQ) was advertised via our electronic bidding service PlanetBids. Staff reviewed the vendor qualifications received and selected three qualified vendors to develop an approved vendor list. Complete proposals were requested from each vendor for the various park sites and these proposals were reviewed by the Parks, Recreation, and Community Services Subcommittee. Landscape Structures Inc., (Coast Recreation Inc. -distributor) was selected to provide services for the purchase and installation of playground equipment and safety surfacing materials for both the Veterans Park and Sunset Park sites. FISCAL IMPACT: The total project costs including demolition, disposal of existing play equipment, site preparation, complete installation of new equipment, and safety surfacing materials is $249,021.19 for Sunset Park, and $279,385.13 for Veterans Park. The Playground Equipment Enhancement and Safety Surfacing project is identified in the City's Capital Improvement Program, Fiscal Years 2018-22. Adequate funds are available in the project accounts to cover the project costs. ATTACHMENTS: 1. Agreement (Sunset Park) 2. Agreement (Veterans Park) PLAYGROUND EQUIPMENT PURCHASE AND INSTALLATION AGREEMENT BETWEEN CITY OF TEMECULA AND LANDSCAPE STRUCTURES, INC. PLAYGROUND EQUIPMENT ENHANCEMENT AND SAFETY SURFACING (SUNSET PARK), PW17-13 THIS AGREEMENT is made and effective as of October 10, 2017, between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Landscape Structures, Inc., a Corporation (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on October 10, 2017, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2018, unless sooner terminated pursuant to the provisions of this Agreement. 2. PURCHASE, SALE AND INSTALLATION OF EQUIPMENT On and subject to the terms and conditions set forth in this Agreement, Contractor agrees to design, manufacture, sell and install for the City certain playground equipment at specified locations within the City as more particularly described in Exhibit A entitled Description of Equipment, Scope of Work, and Payment Schedule (hereafter the "Work") pursuant to the terms of this Agreement. That portion of the Work consisting of the personal property being purchased by the City shall be referred to as the "Equipment." That portion of the Work consisting of the installation of the Equipment shall be referred to as the "Installation." Contractor shall provide and furnish all labor, materials, necessary tools, expendable equipment and all utility and transportation services required for the Work. All of said Work to be performed and materials to be furnished for the Work shall be in strict accordance with the specifications set forth in the Scope of Work. The Work shall be completed within the time set forth in the Scope of Work. Contractor shall not commence the Work until such time as directed by the City. 3. PURCHASE / INSTALLATION PRICE a. The City agrees to pay Contractor the sum of Two Hundred Forty -Nine Thousand Twenty -One Dollars and Nineteen Cents ($249,021.19) for the Work, including the Equipment and the Installation. The Purchase Price is final and shall be paid by City to Contractor in accordance with Exhibit A. Contractor shall invoice the City for work completed under the Description of Equipment, Scope of Work, and Payment Schedule, Exhibit A. b. City shall retain from the payment of each invoice the sum of five percent (5%). The retained sums shall be paid to the Contractor within forty-five (45) days of the approval of the certificate of completion and final resolution of any stop -notices that may be filed in relation to the Contractor's work. 4. PREVAILING WAGES a. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and 1 the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Agreement from the Director of the Department of Industrial Relations. Copies may be obtained from the California Department of Industrial Relations Internet website at http://www.dir.ca.gov. Contractor shall provide a copy of prevailing wage rates to any staff or subcontractor hired, and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with the provisions of Sections 1720, 1725.5, 1771.1(a), 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Contractor shall forfeit to the City, as a penalty, the sum of $200.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Agreement, by him or by any subcontractor under him, in violation of the provisions of the Agreement. This project, work, or service will be subject to compliance monitoring and enforcement by the Department of Industrial Relations (DIR) pursuant to Labor Code Section 1771.4. b. Registration with the Department of Industrial Relations (DIR) is mandatory as a condition for bidding, providing certain services, and working on a public works project as specified in Labor Code Section 1771.1(a). Contractor and any subcontractors must be registered with the Department of Industrial Relations to be qualified to bid, or provide a proposal and/or time and material quote or be listed in a bid, proposal or quote, subject to the requirements of Public Contract Code Section 4104; or engage in the performance of any contract that is subject to Labor Code Section 1720 et seq., unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. Contractor and subcontractors will be required to provide proof of registration with the DIR. For more information regarding registration with the Department of Industrial Relations, refer to http://www.dir. ca.gov/Public-Works/PublicWorks. html 5. REPRESENTATIONS AND WARRANTIES OF VENDOR Contractor makes the following representations and warranties to City: a. Authority and Consents. Contractor has the right, power, legal capacity and authority to enter into and perform its obligations under this Agreement. No approvals or consents of any persons are necessary in connection with Contractor's execution, delivery, installation and performance of this Agreement, except for such as have been obtained on or prior to the date hereof. The execution, delivery, installation and performance of the Work required by this Agreement by Contractor have been duly authorized by all necessary action on the part of Contractor and constitute the legal, valid and binding obligations of Contractor, enforceable against Contractor in accordance with their respective terms. b. Title and Operating Condition. Contractor has good and marketable title to all of the Equipment manufactured and installed. The Equipment will be free and clear of any restrictions on or conditions to transfer or assignment, and City will acquire absolute unqualified title to all of the Equipment free and clear of mortgages, liens, pledges, charges, encumbrances, equities, claims, covenants, conditions and restrictions except for such as may be created or granted by City. The Equipment will be in good operating condition, are free of any defects, and are in conformity with the specifications, descriptions, representations and warranties set forth in the Agreement Documents. Contractor is aware the City is purchasing the Equipment for use as Playground Equipment, including play structures and perimeter playground safety surfacing materials for general use at a public park site and that City is relying on Contractor's warranties that the Equipment is fit for this purpose and the ordinary purposes for which the Equipment is normally used. 2 c. Full Disclosure. None of the representations and warranties made by Contractor in this Agreement contains or will contain any untrue statement of a material fact, or omits to state a material fact necessary to make the statements made, in light of the circumstances under which they were made, not misleading. 6. PERFORMANCE Contractor shall at all times faithfully, competently and to the best of its ability, experience, and talent perform all tasks and the Work described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Agreement. 7. INSPECTION OF CITY EQUIPMENT; REJECTION; NO REPLACEMENT OR CURE a. All labor, materials, tools, equipment, and services shall be furnished and work performed and completed subject to the approval of the City or its authorized representatives, and the quality of the workmanship shall be guaranteed for one year from date of acceptance. b. City shall inspect the Equipment at the time and place of delivery. Such inspections may include reasonable tests and use of the Equipment by City. If, in the determination of City, the Equipment fails to conform to the Agreement IN ANY MANNER OR RESPECT, City shall so notify Contractor within ten (10) days of inspection. Failing such notice, the Equipment shall be deemed accepted by City as of the date of receipt. c. In the event of such notice of non -conformity by City pursuant to the section entitled "City Approval" City may, at its option, (1) reject the whole of the Equipment and Installation, (2) accept the whole of the Equipment and Installation, or (3) accept any commercial unit or units of the Equipment and reject the remainder or the Installation. The exercise of any of the above options shall be "without prejudice" and with full reservation of any rights and remedies of City attendant upon a breach. In the event of such notice and election by City, City agrees to comply with all reasonable instructions of Contractor and, in the event that expenses are incurred by City in following such instructions, Contractor shall indemnify City in full for such expenses. d. This Agreement calls for strict compliance. Contractor expressly agrees that the Equipment tendered and the tender itself will conform fully to the terms and conditions of the Agreement on the original tender. In the event of rejection by City of the whole of the Equipment or any part thereof pursuant to this Section, City may, but is not required to, accept any substitute performance from Contractor or engage in subsequent efforts to affect a cure of the original tender by Contractor. 8. TIME OF DELIVERY The date and time of delivery of the Equipment shall be contingent upon Notice to Proceed and Lead Time for Equipment Fabrication, but no later than forty-five (45) days of issuance of City Purchase Order. 3 9. PLACE OF DELIVERY The Equipment shall be delivered to the following location: Sunset Park 32155 Camino San Jose Temecula, California 92592 10. AGREEMENT DOCUMENTS a. This Agreement includes the following Exhibits that are by this reference incorporated herein and made a part hereof: Exhibit A: Description of Equipment, Scope of Work, and Payment Schedule Exhibit B: List of Subcontractors b. In the event any term or condition of the Exhibits conflicts with or is contradictory to any term or condition of the Agreement, the terms and conditions of this Agreement are controlling. 11. DEFAULT OF CONTRACTOR a. The Contractor's failure to comply with the provisions of this Agreement shall constitute a default. In the event the Contractor is in default for cause under the terms of this Agreement, the City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Contractor. If such failure by the Contractor to make progress in the performance of work hereunder arises out of causes beyond the Contractor's control, and without fault or negligence of the Contractor, it shall not be considered a default. b. If the City Manager or his delegate determines the Contractor is in default in the performance of any of the terms or conditions of this Agreement, it shall service the Contractor with written notice of the default. The Contractor shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event the Contractor fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. c. In the event of any dispute or controversy with the City over any matter whatsoever, the Contractor shall not cause any delay or cessation in or of work, but shall proceed with the performance of the work in dispute. The Contractor shall retain any and all rights provided that pertain to the resolution of disputes and protests between the parties. The disputed work will be categorized as an "unresolved dispute" and payment, if any, shall be as later determined by mutual agreement or a court of law. The Contractor shall keep accurate, detailed records of all disputed work, claims and other disputed matters. All claims arising out of or related to the Agreement or the Work, and the consideration and payment of such claims, are subject to the Government Claims Act (Government Code Section 810 et seq.) with regard to filing claims. All such claims are also subject to Public Contract Code Section 9204 and Public Contract Code Section 20104 et seq. (Article 1.5), where applicable. This Contract hereby incorporates those provisions as though fully set forth herein. Thus, the Contractor or any Subcontractor must file a claim in accordance with the Government Claims Act as a 4 prerequisite to filing a construction claim in compliance with Section 9204 and Article 1.5 (if applicable), and must then adhere to Article 1.5 and Section 9204, as applicable, pursuant to the definition of "claim" as individually defined therein. d. Upon termination of this Agreement, Contractor's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Contractor. 12. LIQUIDATED DAMAGES; EXTENSION OF TIME In accordance with Government Code Section 53069.85, Contractor agrees to forfeit and pay to City the sum of One Thousand Dollars ($1,000) per day for each calendar day completion is delayed beyond the time allowed pursuant to Paragraph 1 of this Agreement. Such sum shall be deducted from any payments due to or to become due to Contractor. Contractor will be granted an extension of time and will not be assessed liquidated damages far unforeseeable delays beyond the control of, and without the fault or negligence of, the Contractor including delays caused by City. Within ten (10) calendar days of the occurrence of such delay, Contractor shall give written notice to City. Within thirty (30) calendar days of the occurrence of the delay, Contractor shall provide written documentation sufficient to support its delay claim to City. Contractor's failure to provide such notice and documentation shall constitute Contractor's waiver, discharge, and release of such delay claims against City. 13. INDEMNIFICATION The Contractor agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Contractor's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 14. INSURANCE REQUIREMENTS Contractor shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability Form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Contractor owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 5 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Contractor has no employees while performing under this Agreement, worker's compensation insurance is not required, but Contractor shall execute a declaration that it has no employees. b. Minimum Limits of Insurance. Contractor shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty -Five Thousand Dollars ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Redevelopment Agency of the City of Temecula, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Redevelopment Agency of the City of Temecula, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Redevelopment Agency of the City of Temecula, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or Redevelopment Agency of the City of Temecula, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and the Redevelopment Agency of the City of Temecula, their officers, officials, employees or volunteers. 4) The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days' prior written notice to the City. 6 6) If insurance coverage is canceled or, reduced in coverage or in limits the Contractor shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self- insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Contractor shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Contractor's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. City Manager may approve modifications of the insurance requirements described in this Paragraph 15. 15. GENERAL a. Survival of Representations and Warranties. All representations, warranties, covenants and agreements of the parties contained in this Agreement shall survive the execution, delivery, installation and performance of this Agreement. b. Legal Responsibilities. The Contractor shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. c. Prohibited Interest. No officer, or employee of the City of Temecula shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor's sub -contractors for this project, during his/her tenure or for one year thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of the City of Temecula has any interest, whether contractual, non -contractual, financial or otherwise, in this transaction, or in the business of the Contractor or Contractor's sub -contractors on this project. Contractor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. d. Independent Contractor. Contractor is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents except as set forth in this Agreement. Contractor shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder. e. Assignment; Subcontractors. The Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. All subcontractors to be used by the Contractor shall be listed in Exhibit B, List of Subcontractors, unless otherwise approved by the Director of Public Works. f. Notices. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: To Contractor: City of Temecula Attn: City Manager 41000 Main Street Temecula, CA 92590 Landscape Structures Inc. Elaine Harkess 601 7th Street South Delano, MN 55328 g. Governing Law. The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. h. Contractor's Independent Investigation. No plea of ignorance of conditions that exist or that may hereafter exist or of conditions of difficulties that may be encountered in the execution of the work under this Contract, as a result of failure to make the necessary independent examinations and investigations, and no plea of reliance on initial investigations or reports prepared by City for purposes of letting this Contract out to proposal will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill in every detail all requirements of this Contract. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time. Contractor's Affidavit. After the completion of the Work contemplated by this Contract, Contractor shall file with the City Manager his affidavit stating that all workmen and persons employed, all firms supplying materials, and all subcontractors on the Work have been paid in full, and that there are no claims outstanding against the project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 8 j. Books and Records. Contractor's books, records, and plans or such part thereof as may be engaged in the performance of this Contract, shall at all reasonable times be subject to inspection and audit by any authorized representative of the City. k. Utility Location. City acknowledges its responsibilities with respect to locating utility facilities pursuant to California Government Code Section 4215. Regional Notification Centers. Contractor agrees to contact the appropriate regional notification center in accordance with Government Code Section 4215. m. Licenses. At all times during the term of this Agreement, Contractor shall have in full force and effect, all licenses required of it by law for the performance of the services for the Work described in this Agreement. n. Prohibited Interests. No officer or employee of the City of Temecula who participates in the development or approval of this Agreement or who administers it shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor's sub -contractors for this project, during his or her tenure or for one year thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of the City of Temecula has any interest, whether contractual, non -contractual, financial or otherwise, in this transaction, or in the business of the Contractor or Contractor's subcontractors on this project. Contractor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. o. Entire Agreement. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. P. Time of The Essence. Time is of the essence in this Agreement. q. Entire Agreement. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. r. Authority to Execute This Agreement. The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. 9 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA LANDSCAPE STRUCTURES, INC. (Signatures of the President and Secretary are required unless the corporation submits a duly authenticated corporate resolution authorizing only one person to sign the agreement on behalf of the corporation.) By: By: Maryann Edwards, Mayor ATTEST: By: By: Randi Johl, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney Pat Faust, President Steve King, Secretary/Chairman CONTRACTOR: Landscape Structures, Inc. Attn: Elaine Harkess 601 7th Street South Delano, MN 55328 ElainHarkess@playlsi.com 763.972.5243 888.438.6574 10 PM Initial :0 Date: EXHIBIT A DESCRIPTION OF EQUIPMENT, SCOPE OF WORK, AND PAYMENT SCHEDULE 11 iri Cult RECREAJ7CN /NC - QUOTE TO: City of Temecula ATTN: Erica Russo JOB NAME:Sunset Park CITY: City of Temecula, CA PHONE: 951-693-3995 FAX: 3151 Airway Avenue, #A-3 Costa Mesa, CA 92626 Ph: 714.619.0100 Fax: 714.619.0106 2017 PROPOSAL DATE:6-19-17 F.O.B.: DESTINATION LEAD TIME: 5 Weeks *QUOTE GOOD UNTIL: 9-15-17 TERMS: n/30. Payment upon Inv. *Lead time indicates mfg. Time Transit time is additional & variable WE ARE PLEASED TO SUBMIT THIS QUOTE TO SUPPLY THE FOLLOWING ITEMS: LANDSCAPE STRUCTURES ITEMS: Drawing #98844-1-2 1498844-1-2 5-12 year olds EVOS play structure 14221292A 5" Arch Swing — 2 strap seats and two full bucket seats 1-#182503C 5-12 year old age sign 2-#164075B Double Bobble Riders 6-#214438A Rhapsody Music Instrumets. Animato Metallophone, Grandioso Chimes, Vivo Metallophone, Kettle Drum, Kundu Drum, and Goblet Drum 1-#159873A 30' x 30' Cooltopper Shade Unit 3-#141683A 72" Tendertuff Bench with back. DB Materials: NCPA Discount TOTAL: Tax 8.75%: Freight (Common Carrier or Truckload): Delvd. Total: Work to be performed by Certified Installer, Tot Lot Pros Construction: Provide and maintain security fencing for the duration of the project. Demo and dispose of the existing play equipment, rubber surfacing and concrete base. Demo and dispose of the existing 8"x8" wood boarders, concrete mow curb, and a 4' wide section of turf, as needed to make way for new curbing and sod. $ 87,100.00 - $ 6,968.00 $ 80,132.00 $ 7,011.55 $ 3,900.00 $ 91,043.55 $66,302.00 Construct concrete containment curbing to separate the woodchip play surface and turf. Curb to be 8" wide, 12" deep with 6" footing, and will have 3, #3 rebar running continuously through curb. Top of curb will be flush with the existing sidewalk and turf. Includes 1 ADA ramp into play area. Complete installation of Landscape Structures playground equipment per drawing #98844-1-2. Provide and install dirt and top soil to take the place of the planters in the play space and create simple mounds. Includes grading and sculpting of mounds and hills. City to install all irrigation and sod, once our scope of work is complete. Provide and install Engineered Wood Fiber by Forest Wood Fiber. Approximately 4675 SF at 12" compacted depth. $91,675.64 Construction Total: $157,977.64 12 GRAND TOTAL: $249,029.19 NOTE: Please check quantities and make sure they match your take off. Customer is responsible for unloading truck & verifying quantities ordered. SIGNATURE BELOW ACCEPTING THIS PROPOSAL WILL CONSTITUTE A PURCHASE ORDER ONLY UPON APPROVAL BY LANDSCAPE STRUCTURES, INC. CUSTOMER RECEIPT OF AN ORDER ACKNOWLEDGEMENT CONSTITUTES SUCH APPROVAL. NAME: DATE: SHIP TO ADDRESS: landscape structures - QUOTE PREPARED BY: GREGG ROGERS/LA BILL TO ADDRESS: Please make Purchase Order out to: Landscape Structures Inc. 601 7th Street South Delano, MN 55328 888-438-6574 Elaine Harkess ElairaeHarkess@plavlsi.com and send to Coast Recreation for processing. Invoice will come directly from Landscape Structures Inc. 13 EXHBIT B SUBCONTRACTOR'S LIST 14 SUBCONTRACTOR'S LIST The General Contractor submitting a proposal will hereinafter state the subcontractor who will be the subcontractor on the job for each particular trade or subdivision of the work. If a General Contractor fails to specify a subcontractor, or if he specifies more than one subcontractor for the same portion of work to be performed under the Agreement, he agrees that he is fully qualified to perform that portion himself and that he shall perform that portion himself. DIVISION OF WORK OR TRADE NAME OF FIRM OR CONTRACTOR LOCATION (City) Installation, Surfacing and Site Work Tot Lot Pros Fontana, CA Dated: 9/20/17 By: Signature of Contractor Fred Caslavka, CFO Print Name and Title 15 PLAYGROUND EQUIPMENT PURCHASE AND INSTALLATION AGREEMENT BETWEEN CITY OF TEMECULA AND LANDSCAPE STRUCTURES, INC. PLAYGROUND EQUIPMENT ENHANCEMENT AND SAFETY SURFACING (VETERANS PARK), PW17-14 THIS AGREEMENT is made and effective as of October 10, 2017, between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Landscape Structures, Inc., a Corporation (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on October 10, 2017, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2018, unless sooner terminated pursuant to the provisions of this Agreement. 2. PURCHASE, SALE AND INSTALLATION OF EQUIPMENT On and subject to the terms and conditions set forth in this Agreement, Contractor agrees to design, manufacture, sell and install for the City certain playground equipment at specified locations within the City as more particularly described in Exhibit A entitled Description of Equipment, Scope of Work, and Payment Schedule (hereafter the "Work") pursuant to the terms of this Agreement. That portion of the Work consisting of the personal property being purchased by the City shall be referred to as the "Equipment." That portion of the Work consisting of the installation of the Equipment shall be referred to as the "Installation." Contractor shall provide and furnish all labor, materials, necessary tools, expendable equipment and all utility and transportation services required for the Work. All of said Work to be performed and materials to be furnished for the Work shall be in strict accordance with the specifications set forth in the Scope of Work. The Work shall be completed within the time set forth in the Scope of Work. Contractor shall not commence the Work until such time as directed by the City. 3. PURCHASE / INSTALLATION PRICE a. The City agrees to pay Contractor the sum of Two Hundred Seventy - Nine Thousand Three Hundred Eighty -Five Dollars and Thirteen Cents ($279,385.13) for the Work, including the Equipment and the Installation. The Purchase Price is final and shall be paid by City to Contractor in accordance with Exhibit A. Contractor shall invoice the City for work completed under the Description of Equipment, Scope of Work, and Payment Schedule, Exhibit A. b. City shall retain from the payment of each invoice the sum of five percent (5%). The retained sums shall be paid to the Contractor within forty-five (45) days of the approval of the certificate of completion and final resolution of any stop -notices that may be filed in relation to the Contractor's work. 4. PREVAILING WAGES 1 a. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Agreement from the Director of the Department of Industrial Relations. Copies may be obtained from the California Department of Industrial Relations Internet website at http://www.dir.ca.gov. Contractor shall provide a copy of prevailing wage rates to any staff or subcontractor hired, and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with the provisions of Sections 1720, 1725.5, 1771.1(a), 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Contractor shall forfeit to the City, as a penalty, the sum of $200.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Agreement, by him or by any subcontractor under him, in violation of the provisions of the Agreement. This project, work, or service will be subject to compliance monitoring and enforcement by the Department of Industrial Relations (DIR) pursuant to Labor Code Section 1771.4. b. Registration with the Department of Industrial Relations (DIR) is mandatory as a condition for bidding, providing certain services, and working on a public works project as specified in Labor Code Section 1771.1(a). Contractor and any subcontractors must be registered with the Department of Industrial Relations to be qualified to bid, or provide a proposal and/or time and material quote or be listed in a bid, proposal or quote, subject to the requirements of Public Contract Code Section 4104; or engage in the performance of any contract that is subject to Labor Code Section 1720 et seq., unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. Contractor and subcontractors will be required to provide proof of registration with the DIR. For more information regarding registration with the Department of Industrial Relations, refer to http://www.dir. ca.gov/Public-Works/PublicWorks. html 5. REPRESENTATIONS AND WARRANTIES OF VENDOR Contractor makes the following representations and warranties to City: a. Authority and Consents. Contractor has the right, power, legal capacity and authority to enter into and perform its obligations under this Agreement. No approvals or consents of any persons are necessary in connection with Contractor's execution, delivery, installation and performance of this Agreement, except for such as have been obtained on or prior to the date hereof. The execution, delivery, installation and performance of the Work required by this Agreement by Contractor have been duly authorized by all necessary action on the part of Contractor and constitute the legal, valid and binding obligations of Contractor, enforceable against Contractor in accordance with their respective terms. b. Title and Operating Condition. Contractor has good and marketable title to all of the Equipment manufactured and installed. The Equipment will be free and clear of any restrictions on or conditions to transfer or assignment, and City will acquire absolute unqualified title to all of the Equipment free and clear of mortgages, liens, pledges, charges, encumbrances, equities, claims, covenants, conditions and restrictions except for such as may be created or granted by City. The Equipment will be in good operating condition, are free of any defects, and are in conformity with the specifications, descriptions, representations and warranties set forth in the Agreement Documents. Contractor is aware the City is purchasing the Equipment for use as Playground Equipment, including play structures and perimeter playground safety surfacing materials for general use at a public park site and that City is relying on Contractor's warranties 2 that the Equipment is fit for this purpose and the ordinary purposes for which the Equipment is normally used. 3 c. Full Disclosure. None of the representations and warranties made by Contractor in this Agreement contains or will contain any untrue statement of a material fact, or omits to state a material fact necessary to make the statements made, in light of the circumstances under which they were made, not misleading. 6. PERFORMANCE Contractor shall at all times faithfully, competently and to the best of its ability, experience, and talent perform all tasks and the Work described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Agreement. 7. INSPECTION OF CITY EQUIPMENT; REJECTION; NO REPLACEMENT OR CURE a. All labor, materials, tools, equipment, and services shall be furnished and work performed and completed subject to the approval of the City or its authorized representatives, and the quality of the workmanship shall be guaranteed for one year from date of acceptance. b. City shall inspect the Equipment at the time and place of delivery. Such inspections may include reasonable tests and use of the Equipment by City. If, in the determination of City, the Equipment fails to conform to the Agreement IN ANY MANNER OR RESPECT, City shall so notify Contractor within ten (10) days of inspection. Failing such notice, the Equipment shall be deemed accepted by City as of the date of receipt. c. In the event of such notice of non -conformity by City pursuant to the section entitled "City Approval" City may, at its option, (1) reject the whole of the Equipment and Installation, (2) accept the whole of the Equipment and Installation, or (3) accept any commercial unit or units of the Equipment and reject the remainder or the Installation. The exercise of any of the above options shall be "without prejudice" and with full reservation of any rights and remedies of City attendant upon a breach. In the event of such notice and election by City, City agrees to comply with all reasonable instructions of Contractor and, in the event that expenses are incurred by City in following such instructions, Contractor shall indemnify City in full for such expenses. d. This Agreement calls for strict compliance. Contractor expressly agrees that the Equipment tendered and the tender itself will conform fully to the terms and conditions of the Agreement on the original tender. In the event of rejection by City of the whole of the Equipment or any part thereof pursuant to this Section, City may, but is not required to, accept any substitute performance from Contractor or engage in subsequent efforts to affect a cure of the original tender by Contractor. 8. TIME OF DELIVERY The date and time of delivery of the Equipment shall be contingent upon Notice to Proceed and Lead Time for Equipment Fabrication, but no later than forty-five (45) days of issuance of City Purchase Order. 4 9. PLACE OF DELIVERY The Equipment shall be delivered to the following location: Veterans Park 30965 La Serena Way Temecula, California 92591 10. AGREEMENT DOCUMENTS a. This Agreement includes the following Exhibits that are by this reference incorporated herein and made a part hereof: Exhibit A: Description of Equipment, Scope of Work, and Payment Schedule Exhibit B: List of Subcontractors b. In the event any term or condition of the Exhibits conflicts with or is contradictory to any term or condition of the Agreement, the terms and conditions of this Agreement are controlling. 11. DEFAULT OF CONTRACTOR a. The Contractor's failure to comply with the provisions of this Agreement shall constitute a default. In the event the Contractor is in default for cause under the terms of this Agreement, the City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Contractor. If such failure by the Contractor to make progress in the performance of work hereunder arises out of causes beyond the Contractor's control, and without fault or negligence of the Contractor, it shall not be considered a default. b. If the City Manager or his delegate determines the Contractor is in default in the performance of any of the terms or conditions of this Agreement, it shall service the Contractor with written notice of the default. The Contractor shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event the Contractor fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. c. In the event of any dispute or controversy with the City over any matter whatsoever, the Contractor shall not cause any delay or cessation in or of work, but shall proceed with the performance of the work in dispute. The Contractor shall retain any and all rights provided that pertain to the resolution of disputes and protests between the parties. The disputed work will be categorized as an "unresolved dispute" and payment, if any, shall be as later determined by mutual agreement or a court of law. The Contractor shall keep accurate, detailed records of all disputed work, claims and other disputed matters. All claims arising out of or related to the Agreement or the Work, and the consideration and payment of such claims, are subject to the Government Claims Act (Government Code Section 810 et seq.) with regard to filing claims. All such claims are also subject to Public Contract Code Section 9204 and Public Contract Code Section 20104 et seq. (Article 1.5), where applicable. This Contract hereby incorporates those provisions as though fully set forth herein. Thus, the Contractor or any Subcontractor must file a claim in accordance with the Government Claims Act as a 5 prerequisite to filing a construction claim in compliance with Section 9204 and Article 1.5 (if applicable), and must then adhere to Article 1.5 and Section 9204, as applicable, pursuant to the definition of "claim" as individually defined therein. d. Upon termination of this Agreement, Contractor's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Contractor. 12. LIQUIDATED DAMAGES; EXTENSION OF TIME In accordance with Government Code Section 53069.85, Contractor agrees to forfeit and pay to City the sum of One Thousand Dollars ($1,000) per day for each calendar day completion is delayed beyond the time allowed pursuant to Paragraph 1 of this Agreement. Such sum shall be deducted from any payments due to or to become due to Contractor. Contractor will be granted an extension of time and will not be assessed liquidated damages far unforeseeable delays beyond the control of, and without the fault or negligence of, the Contractor including delays caused by City. Within ten (10) calendar days of the occurrence of such delay, Contractor shall give written notice to City. Within thirty (30) calendar days of the occurrence of the delay, Contractor shall provide written documentation sufficient to support its delay claim to City. Contractor's failure to provide such notice and documentation shall constitute Contractor's waiver, discharge, and release of such delay claims against City. 13. INDEMNIFICATION The Contractor agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Contractor's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 14. INSURANCE REQUIREMENTS Contractor shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability Form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Contractor owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 6 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Contractor has no employees while performing under this Agreement, worker's compensation insurance is not required, but Contractor shall execute a declaration that it has no employees. b. Minimum Limits of Insurance. Contractor shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty -Five Thousand Dollars ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Redevelopment Agency of the City of Temecula, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Redevelopment Agency of the City of Temecula, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Redevelopment Agency of the City of Temecula, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or Redevelopment Agency of the City of Temecula, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and the Redevelopment Agency of the City of Temecula, their officers, officials, employees or volunteers. 4) The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days' prior written notice to the City. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Contractor shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self- insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Contractor shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Contractor's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. City Manager may approve modifications of the insurance requirements described in this Paragraph 15. 15. GENERAL a. Survival of Representations and Warranties. All representations, warranties, covenants and agreements of the parties contained in this Agreement shall survive the execution, delivery, installation and performance of this Agreement. b. Legal Responsibilities. The Contractor shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. c. Prohibited Interest. No officer, or employee of the City of Temecula shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor's sub -contractors for this project, during his/her tenure or for one year thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of the City of Temecula has any interest, whether contractual, non -contractual, financial or otherwise, in this transaction, or in the business of the Contractor or Contractor's sub -contractors on this project. Contractor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. d. Independent Contractor. Contractor is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents except as set forth in this Agreement. Contractor shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall not 8 be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder. e. Assignment; Subcontractors. The Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. All subcontractors to be used by the Contractor shall be listed in Exhibit B, List of Subcontractors, unless otherwise approved by the Director of Public Works. f. Notices. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: To Contractor: City of Temecula Attn: City Manager 41000 Main Street Temecula, CA 92590 Landscape Structures Inc. Elaine Harkess 601 7th Street South Delano, MN 55328 g. Governing Law. The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. h. Contractor's Independent Investigation. No plea of ignorance of conditions that exist or that may hereafter exist or of conditions of difficulties that may be encountered in the execution of the work under this Contract, as a result of failure to make the necessary independent examinations and investigations, and no plea of reliance on initial investigations or reports prepared by City for purposes of letting this Contract out to proposal will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill in every detail all requirements of this Contract. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time. Contractor's Affidavit. After the completion of the Work contemplated by this Contract, Contractor shall file with the City Manager his affidavit stating that all workmen and persons employed, all firms supplying materials, and all subcontractors on the Work have been paid in full, and that there are no claims outstanding against the project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 9 j. Books and Records. Contractor's books, records, and plans or such part thereof as may be engaged in the performance of this Contract, shall at all reasonable times be subject to inspection and audit by any authorized representative of the City. k. Utility Location. City acknowledges its responsibilities with respect to locating utility facilities pursuant to California Government Code Section 4215. Regional Notification Centers. Contractor agrees to contact the appropriate regional notification center in accordance with Government Code Section 4215. m. Licenses. At all times during the term of this Agreement, Contractor shall have in full force and effect, all licenses required of it by law for the performance of the services for the Work described in this Agreement. n. Prohibited Interests. No officer or employee of the City of Temecula who participates in the development or approval of this Agreement or who administers it shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor's sub -contractors for this project, during his or her tenure or for one year thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of the City of Temecula has any interest, whether contractual, non -contractual, financial or otherwise, in this transaction, or in the business of the Contractor or Contractor's subcontractors on this project. Contractor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. o. Entire Agreement. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. P. Time of The Essence. Time is of the essence in this Agreement. q. Entire Agreement. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. r. Authority to Execute This Agreement. The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. 10 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA LANDSCAPE STRUCTURES, INC. (Signatures of the President and Secretary are required unless the corporation submits a duly authenticated corporate resolution authorizing only one person to sign the agreement on behalf of the corporation.) By: By: Maryann Edwards, Mayor ATTEST: By: By: Randi Johl, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney Pat Faust, President Steve King, Secretary/Chairman CONTRACTOR: Landscape Structures, Inc. Attn: Elaine Harkess 601 7th Street South Delano, MN 55328 ElainHarkess@playlsi.com 763.972.5243 888.438.6574 11 PM Initial`. Date: EXHIBIT A DESCRIPTION OF EQUIPMENT, SCOPE OF WORK, AND PAYMENT SCHEDULE 12 4C0ait CRE4T70N /NC QUOTE TO: City of Temecula ATTN: Erica Russo JOB NAME:Veterans Park CITY: City of Temecula, CA PHONE: 951-693-3995 FAX: 3151 Airway Avenue, #A-3 Costa Mesa, CA 92626 Ph: 714.619.0100 Fax: 714.619.0106 2017 PROPOSAL DATE:6-19-17 F.O.B.: DESTINATION LEAD TIME: 8 Weeks *QUOTE GOOD UNTIL: 9-15-17 TERMS: n/30. Payment upon Inv. *Lead time indicates mfg. Time Transit time is additional & variable WE ARE PLEASED TO SUBMIT THIS QUOTE TO SUPPLY THE FOLLOWING ITEMS: LANDSCAPE STRUCTURES ITEMS: Drawing #90455-1-3 1490455-1-3 5-12 year olds Military themed play structure 1-#182503C 5-12 year old age sign 1490455-1-3 Custom Jet Climber 14173754 Lunar Burst Climber To go in Blvd. play area Drawing #105844-1-1 Fitness Stations 14112940 VitaCourse Beam Run w/ How to use sign 14138106 VitaCourse Pull Up w/ How to use sign 14138107 VitaCourse Situp w/ How to use sign 14137965 VitaCourse Step Up w/ How to use sign 14138109 VitaCourse Vertical Ladder w/ How to use sign Materials: NCPA Discount TOTAL: Tax 8.75%: Freight (Common Carrier or Truckload): Delvd. Total: Work to be performed by Certified Installer, Tot Lot Pros Construction: Main Play Area: Provide and maintain security fencing for the duration of the project. Demo and dispose of the existing play equipment, rubber, and concrete. Excavate and transport sand to City Yard for free disposal. Complete installation of Landscape Structures Playground Equipment per Coast Recreations drawing #90455-1-3. Provide and Install 2346 SF of Engineered Wood Fiber by Forest Wood, 12" of compacted depth. Installation of ADA Ramp into play area. 13 $132,257.00 - $ 10,580.56 $ 121,676.44 $ 10,647.69 $ 3,900.00 $ 136,223.13 $60,900.00 Lunar Burst Area: Provide and maintain security fencing for the duration of the project. Demo and dispose of the existing play equipment. Excavate and transport sand to City Yard for free disposal. Complete installation of Landscape Structures Lunar Burst. Provide and Install 1512 SF of Engineered Wood Fiber by Forest Wood, 12" of compacted depth. Fitness Areas: Provide and maintain security fencing for the duration of the project. Survey and layout fitness stations along walkway. Excavate Fitness stations and dispose of soils and sod off site. Construction of 253 Ln. Ft. of concrete curbing 6" wide X 12" deep. Construction of ADA ramps, 1 per fitness station. Complete installation of Landscape Structures Fitness Stations per drawing #105844-1-1. Provide and Install 1681 SF of Engineered Wood Fiber by Forest Wood, 12" of compacted depth. $19,990.00 $62,272.00 Construction Total: $143,162.00 GRAND TOTAL: $279,385.13 NOTE: Please check quantities and make sure they match your take off. Customer is responsible for unloading truck & verifying quantities ordered. SIGNATURE BELOW ACCEPTING THIS PROPOSAL WILL CONSTITUTE A PURCHASE ORDER ONLY UPON APPROVAL BY LANDSCAPE STRUCTURES, INC. CUSTOMER RECEIPT OF AN ORDER ACKNOWLEDGEMENT CONSTITUTES SUCH APPROVAL. NAME: QUOTE PREPARED BY: GREGG ROGERS/LA DATE: SHIP TO ADDRESS: BILL TO ADDRESS: ijvUt landscape structures' Please make Purchase Order out to: Landscape Structures Inc. 601 7th Street South Delano, MN 55328 888-438-6574 Elaine Harkess ElaineHarkess@plavlsi.com and send to Coast Recreation for processing. Invoice will come directly from Landscape Structures Inc. 14 EXHBIT B SUBCONTRACTOR'S LIST 15 SUBCONTRACTOR'S LIST The General Contractor submitting a proposal will hereinafter state the subcontractor who will be the subcontractor on the job for each particular trade or subdivision of the work. If a General Contractor fails to specify a subcontractor, or if he specifies more than one subcontractor for the same portion of work to be performed under the Agreement, he agrees that he is fully qualified to perform that portion himself and that he shall perform that portion himself. DIVISION OF WORK OR TRADE NAME OF FIRM OR CONTRACTOR LOCATION (City) Installation, Surfacing and Site Work Tot Lot Pros Fontana, CA Dated: 9/20/17 By: Signature of Contractor Fred Caslavka, CFO Print Name and Title 16 Item No. 14 Approvals City Attorney Director of Finance City Manager Por - CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick A. Thomas, Director of Public Works/City Engineer DATE: October 10, 2017 SUBJECT: Accept Improvements and File the Notice of Completion for the Winchester Road at Roripaugh Road Signal Modification, PW15-03 PREPARED BY: Kendra Hannah-Meistrell, Senior Civil Engineer Chris White, Associate Engineer I RECOMMENDATION: That the City Council: 1. Accept the improvements for the Winchester Road at Roripaugh Road Signal Modification, PW15-03, as complete; 2. Direct the City Clerk to file and record the Notice of Completion, release the Performance Bond, and accept a one-year Maintenance Bond in the amount of 10% of the Contract amount; 3. Release the Labor and Materials Bond seven months after filing the Notice of Completion, if no liens have been filed; 4. Approve an increase to the contingency for the Winchester Road at Roripaugh Road Signal Modification, PW15-03 in the amount of $23,567.35; 5. Increase the City Manager change order approval authority in the amount of $23,567.35. BACKGROUND: On June 14, 2016, the City Council awarded a Construction Contract to L.A. Traffic Signal Transportation, Inc. in the amount of $85,800, and authorized the City Manager to approve change orders not to exceed a 10% contingency of $8,580 to complete the Winchester Road at Roripaugh Road Signal Modification, PW15-03. The project consisted of modifying an existing traffic signal at Winchester Road and Roripaugh Road to provide designated left turn movements from Roripaugh Road onto Winchester Road. During the course of construction, it was necessary to change the traffic signal lights to LED's, add a pedestrian push button pole and revise the location of one of the traffic signal poles due to utility conflicts. These additions exceeded the 10% contingency amount. The Contractor has completed the work in accordance with the approved plans and specifications and to the satisfaction of the Director of Public Works/City Engineer. All work will be warranted for a period of one year from June 27, 2017, the date the City obtained "beneficial use" of the project improvements. The retention for this project will be released pursuant to the provisions of Public Contract Code Section 7107. FISCAL IMPACT: The Winchester Road at Roripaugh Road Signal Modification project is identified in the City's Capital Improvement Program, Fiscal Years 2018-22, and is funded with DIF (Traffic Signals). The original contract amount was $85,800, the approved contract change order and remaining contingency total $8,580, and with the contingency increase of $23,567.35, the total cost of the project is $117,947.35. There are sufficient funds in account 210.165.682 to cover the contingency increase request. ATTACHMENTS: 1. Notice of Completion 2. Contractor's Affidavit and Final Release 3. Maintenance Bond RECORDING REQUESTED BY AND RETURN TO: CITY CLERK CITY OF TEMECULA 41000 Main Street Temecula, CA 92590 EXEMPT FROM RECORDER'S FEES Pursuant to Government Code Sections 6103 and 27383 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The City of Temecula is the owner of the property hereinafter described. 2. The full address of the City of Temecula is 41000 Main Street, Temecula, California 92590. 3. The Nature of Interest is a Contract which was awarded by the City of Temecula to L.A. Traffic Signal Transportation, Inc., P.O. Box 610, San Dimas, CA 91773 to perform the following work of improvement: Winchester Road at Roripaugh Road Signal Modification Project No. PW 15-03 4. Said work was completed by said company according to plans and specifications and to the satisfaction of the Director of Public Works of the City of Temecula and that said work was accepted by the City Council of the City of Temecula at a regular meeting thereof held on October 10, 2017. That upon said contract Philadelphia Indemnity Insurance Company, One Bala Plaza, Suite 100, Bala Canyonwood, PA 19004- 1403, was surety for the bond given by the said company as required by law. 5. The property on which said work of improvement was completed is in the City of Temecula, County of Riverside, State of California, and is described as follows: Winchester Road at Roripaugh Road Signal Modification Project No. PW 15-03 6. The location of said property is: The intersection of Winchester Road and Roripaugh Road, Temecula, California. Dated at Temecula, California, this 10th day of October, 2017. City of Temecula Randi Johl, City Clerk STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, California, do hereby certify under penalty of perjury, that the foregoing NOTICE OF COMPLETION is true and correct, and that said NOTICE OF COMPLETION was duly and regularly ordered to be recorded in the Office of the County Recorder of Riverside by said City Council. Dated at Temecula, California, this 10th day of October, 2017. City of Temecula Randi Johl, City Clerk CITY OF TEMECULA, DEPARTMENT OF PUBLIC WORKS CONTRACTOR'S AFFIDAVIT AND FINAL RELEASE for WINCHESTER ROAD AT RORIPAUGH ROAD SIGNAL MODIFICATION PROJECT NO. PW15-03 This is to certify that L. lc Sj " n ( r_ Traripor-ha on )n c (hereinafter the "Contractor") declares to the City of Temecula, under oath, that he/she/it has paid in full for all materials, supplies, labor, services, tools, equipment, and all other bills contracted for by the Contractor or by any of the Contractor's agents, employees or subcontractors used or in contribution to the execution of its Contract with the City of Temecula, with regard to the building, erection, construction, or repair of that certain work of improvement known WINCHESTER ROAD AT RORIPAUGH ROAD SIGNAL MODIFICATION, PROJECT NO. PW15-03, situated in the City of Temecula, State of California, more particularly described as follows: Wirdes.kv Rd 4 Rol ;x t'i Rd � Te rWW O tl i c CA C12-5611 ADDRESS R SCRIBE LOCATION OF WORK The Contractor declares that it knows of no unpaid debts or claims arising out of said Contract which would constitute grounds for any third party to claim a Stop Notice against of any unpaid sums owing to the Contractor. Further, in connection with the final payment of the Contract, the Contractor hereby disputes the following amounts: Description Dollar Amount to Dispute c o it2c -Tim Tic <e 6 g Pol-e C P=15. Pot} CD # 3 -- T'rn Tickets 61 410 LED Modu les CD i4 - T rn T►ckQks k-1 Pole G Founda-ion 5,23.9, Do S15,66°1,00 4 6, 21. D D Pursuant to Public Contract Code Section 7100, the Contractor does hereby fully release and acquit the City of Temecula and all agents and employees of the City, and each of them, from any and all claims, debts, demands, or cause of action which exist or might exist in favor of the Contractor by reason of payment by the City of Temecula of any contract amount which the Contractor has not disputed above. CONTRACTOR: Dated: G/27/20 I/ By: Signature Raymund C,Moroles, Pres d tF Print Name and Title RELEASE R-1 CITY OF TEMECULA, DEPARTMENT OF PUBLIC WORKS BOND NO. CE03138600107 MAINTENANCE BOND for WINCHESTER ROAD AT RORIPAUGH ROAD SIGNAL MODIFICATION PROJECT NO. PW15-03 KNOW ALL PERSONS BY THESE PRESENT THAT LA. TRAFFIC SIGNAL TRANSPORTATION, INC. NAME AND ADDRESS OF CONTRACTOR a CORPORATION (hereinafter called "Principal"), and (fill in whether a Corporation, Partnership, or Individual) PHILADELPHIA INDEMNITY INSURANCE COMPANY, ONE BALA PLAZA, SUITE 100, BALA CANYONWOOD, PA 19004-1403 NAME AND ADDRESS OF SURETY (hereinafter called "Surety"), are held and firmly bound unto CITY OF TEMECULA (hereinafter called "Owner") in the penal sum of Eleven Th d $even Hundred Nin ty Eve DOLLARS AND NO CENTS (V11,795.00) in lawful money of the United States, said sum being not less than ten percent (10%) of the Contract value payable by the said City of Temecula under the terms of the Contract, for the payment of which, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a certain Contract with the Owner, dated the I 4TH day of JUNE , 20 16 a copy of which is hereto attached and made a part hereof for the construction of WINCHESTER ROAD AT RORIPAUGH ROAD SIGNAL MODIFICATION, PROJECT NO. PW15-03. WHEREAS, said Contract provides that the Principal will furnish a bond conditioned to guarantee for the period of one year after approval of the final estimate on said job, by the Owner, against all defects in workmanship and materials which may become apparent during said period; and WHEREAS, the said Contract has been completed, and was the final estimate approved on this the 27TH day of JUNE , 20 17 NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if within one year from the date of approval of the final estimate on said job pursuant to the Contract, the work done under the terms of said Contract shall disclose poor workmanship in the execution of said work, and the carrying out of the terms of said Contract, or it shall appear that defective materials were furnished thereunder, then this obligation shall remain in full force and virtue, otherwise this instrument shall be void. MAINTENANCE BOND MB -1 As a part of the obligation secured hereby and in addition to the face amount specified, costs and reasonable expenses and fees shall be included, including reasonable attomey's fees incurred by the City of Temecula in successfully enforcing this obligation, all to be taxed as costs and included in any judgment rendered. The Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract, or to the work to be performed thereunder, or to the specifications accompanying the same, shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the Contract, or to the work, or to the Specifications. Signed and sealed this 14th day of August (Seal) SURETY/ By: _ R. M. FRIEDIK PRINCIPAL: ,2017 By: RAYMOND C. MORALES (Name) (Name) Attorney -in -Fact PRESIDENT Title) APPROVED AS TO FORM: Peter M. Thorson, City Attorney (Title) PLEASE SEE THE ATTACHMENT #4 /A 2"4.7 NOTE: Signatures of one corporate officers required for corporations. A Notarial Acknowledgement or Jurat must be attached for each of the Surety and Principal Signatures. MAINTENANCE BOND MB -2 P[LEL ELPHkiA LNDEMNTTY INSURANCE COMPANY One Bala Plaza, Suite 100 Bala Cynwyd, PA 19004-0950 Power of Attorney CE03138600107 KNOW ALL PERSONS BY THESE PRESENTS: That PHILADELPHIA LNDEMNITY INSURANCE COMPANY (the Company), a corpotation organ:zed and existing under the laws of the Commonwealth of Pennsylvania, does hereby constitute and appoint James R. Olsen, R.M. Friedik, Gabby Acosta, and Abel Acosta, of J.R. Olsen Bonds & Insurance Broken, City of Casnoga Park, State of California, its true and lawful Attorney -en -fact with MI authority to execute units behalf bonds, :marl tnkrngs, recognimnces and other contracts of reltIcum:ty and urteinpp obligatory in the acture thereof; issued in the coarse of its business and to bind the Company thereby, in an amount not to exceed 525,000,000.00. This Power of Attorney is granted and is signed and sealed by Tac mile order and by the authority of the following Resolution adopted by the Board of Directors of PHILADELPHIA INDEMNITY INSURANCE COMPANY on the 146 of November, 2016. RESOLVED: That the Board of Directors hereby authorizes the the President or any Vice President of the Company: (1) Appoint Attorney(s) in Fact and authorize the Attorney(s) in Fact to execute on behalf of the Company bonds and medertakui , contracts of indemnity and other writings obligatory in the nature thereof and to attach the seal of the Company thereto; and (2) to remove, at any time, any such Attoracy-,n-Fact and revoke the authority given And, be it FURTHER RESOLVED: That the signatures of such officers end rhe seal of the Company may be affixed to any such Power of Attorney or certificate relating thereto by focaimile, and any such Power of Attorney so executed and certified by facsimile regoettues and facsimile seal shall be valid and binding upon the Company m the future with respect to my bond or undertaking to which it is attached. IN TESTIMONY WHEREOF, PHILADELPHIA INDEMNITY INSURANCE COMPANY HAS CAUSED THIS INSTRUMENT TO BE SIGNED AND ITS CORPORATE SEALTO BE AFFIXED BY ITS AUTHORIZED OFFICE THIS 14m DAY OF NOVEMBER, 2016. 4( Robert D. O'Leary Jr., President & CEO Phiixdellrbia Indemnity Insurance Company On this 146 day of November, 2016, before me came the individual who executed the preceding insuurnrin, to the personally (mown, and being by me duty sworn said that be is the therein described and authorized officer of the PHILADELPHIA LNDEMNITY INSURANCE COMPANY; that the seal affixed to said instrument is the Corporate seal of said Company, that the said Corporate Seal and his signature were duly affixed. ctuatau+hµnt Of nf2nt alp Swine VW sala+PwMw l nee rw^4 WV NM it nar�iaun 1.17.7:1. 1115 WHIG e,r,tiwrn yre.rw a -- (Notary Seal) Notary Public: ..A) residing at: Bala Cynwyd. PA My commisstoa expires: January S. 2018 I, Edward Sayago, Corporate Secretary of PHILADELPHIA INDEMNITY INSURANCE COMPANY, do herby certify that the foregoing resohthou of the Board of Directors and this Power of Attorney issued parauant thereto on this 140 day of November, 2016 are true and correct and are still in fail force aid effect 1 do thither certify that Robert D. O'Leary Jr-, who executed the Power of Attorney as President, was on the date of execution of the attached Power of Attorney the duly elected President of PHILADELPHIA INDEMNILY INSURANCE COMPANY, In Testimony Whereof I haw subscribed my name and affixed the facsimile seal of each Company this 14 day of Aug 20 17 Edward Sayego, Corporate Secretary PHILADELPHIA INDEMNITY INSURANCE COMPANY e. x. , • CALIFORNIA ALL- PURPOSE CERTIFICATE OF ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California } County of LOS ANGELES } On 08/14/2017 before me, CRISTINA BARJOLLO, NOTARY PUBLIC , (Hera e%ert name and tells Of ¶ha coker) personally appearedN. FRIEDIK, A R. x ct:ocney-its-Fact. * * * * * * r who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. i certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Notary Public Signature 1 • 4 (Notary Public Seal) PJO oTmtssio-; # 250855 Notary Publ c California LOS Angeles County Expttes Cab 5. 2017 ADDITIONAL OPTIONAL INFORMATI DESCRIPTION OF THE ATTACHED DOCUMENT Bond No.CE03138600107/MAINTENANCE (Title or description of attached document) (Title or description of attached document continued) Number of Pages—3Bocument Date 08/14/17 INSTRUCTIONS FOR COMPLETING THIS FORM ON iters farm complies with current California statutes mgw ding nolory wording anit if needed, should be completed and attached to the document. Acknowledgments from other stares maybe completed for documents being sent to that mare so !ong as the ;voiding dors not require the California notary to violate California nnrar•t. CAPACITY CLAIMED BY THE SIGNER ❑ Individual (s) ❑ Corporate Officer (Title) ❑ Partner(s) XX%XAttorney-in-Fact ❑ Trustee(s) ❑ Other 2015 Version www iNotaryClasses corn 8000-873-9865 State and County information must be the State and County where the document signer(s) personally appeared before the notary public for acknowledgment- • Date of notarization must be the date that the signer(s) personally appeared which must also be the sante date the acknowledgment is completed. • The notary public must priut his or her name as it appears within his or her commission followed by a comma and then your title (notary public). • Print the name(s) of document signer(S) who personally appear at the time of notarization. • Indicate the correct singular or plural foams by crossing off incorrect fomes (i.e. lte/sheitliey;- is lore ) or circling the correct forms. Failure to correctly indicate this information may lead to refection of document recording. • The notary seal impression must be clear and photographically rept.,eiueible. Impression must not cover text or lines. If seal impression smudge,. re -seal if a sufficient area pennits, otherwise complete a different acknowledgment form. • Signature of the notary public must match the signature on filc with the office of the county clerk. • Additional infonnation is not required but could help to ensure this acknowledgment is not misused or attached to a different document. •.• Indicate title or type of attached document, number of pages and date • Indicate the capacity claimed by the signer. If the claimed capacity is a corporate officer, indicate the title (i.e. CEO, CFO, Secretary). • Securely attach this document to the signed document with a staple. CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT t uF: C� ..-.<,.n e.. 1, . .s. :ri.h c. h.L.,�A aJ.•�.. tlt-w .,:iV:4, .n ..S.4. .M� CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Af Ar+sralz- On 8 %z -Z-,72- a 7 Date personally appeared before me, ) Here Insert Name 5nd Title of the 0 e (- Namelsrg Signex(er- who proved to me on the basis of satisfactory evidence to be the person(syWhose name(ss)"is/are— subscribed to the within instrument nd acknowledged to me that he/sift/tpr executed the same in hisibeffpeir authorized capacity(i , and that by hisfi lffiersignature(*)-Orthe instrument the person(es)- or the entity upon behalf of which the person(sacted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. RAMIN h7ii11T6E ■ 9 COMM. #2111683 zWITNESS my hand and official seal. 2. Notary Public - California o z �, ,a.. �, Los Angeles County My Comm. Expires MMEay. 15, 2019 i Place Notary Seal Above Signature OPTIONAL Signature of Notary Pu is Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document: /PIw Li 4.4 -c a - Document Date: 8 / 1 7 Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: ❑ Corporate Officer — Title(s): 0 Partner — 0 Limited 0 General ❑ Individual 0 Attorney in Fact ❑ Trustee 0 Guardian or Conservator ❑ Other: Signer Is Representing: Signer's Name: ❑ Corporate Officer — Title(s): ❑ Partner — 0 Limited 0 General ❑ Individual 0 Attorney in Fact ❑ Trustee 0 Guardian or Conservator ❑ Other: Signer Is Representing: ©2015 National Notary Association • www.NationalNotary.org • 1 -800 -US NOTARY (1-800-876-6827) Item #5907 State of California Secretary of State Statement of Information (Domestic Stock and Agricultural Cooperative Corporations) FEES (Filing and Disclosure): $25.00. If this is an amendment, see instructions. IMPORTANT — READ INSTRUCTIONS BEFORE COMPLETING THIS FORM 1. CORPORATE NAME L A TRAFFIC SIGNAL TRANSPORTATION INC. 1549 Poppy Peak Dr. Pasadena, CA 91105-2707 2. CALIFORNIA CORPORATE NUMBER C3509565 This Space for Frnng Use Only No Change Statement (Not applicable if agent address of record is a P.O. Box address. See instructions.) 3, If there have been any changes to the Information contained in the last Statement of Information filed with the California Secretary of State, or no statement of Information has been previously flied, this form must be completed In Its entirety. rg If there has been no change in any of the information contained in the last Statement of information filed with the California Secretary of State, check the box and proceed to item 17. Complete Addresses for the Following (Do not abbreviate the name of the city. Items 4 and 5 cannot be P.O. Boxes.) 4. STREET ADDRESS OF PRINCIPAL EXECUTIVE OFFICE 1549 Poppy Peak Dr. Pasadena, 5. STREET ADDRESS OF PRINCIPAL BUSINESS OFFICE IN CALIFORNIA. IF ANY 1549 Poppy Peak Dr. id's Poppy a our .ON. IF DIFFERENT THAN ITEM 4 Pasadena, STATE 9P1��E sCA 97for Pasadena, TX Mt Names and Complete Addresses of the Following Officers (The corporation must list these three officers. A comparable title for the specific officer may be added; however, the preprinted titles on this form must not be altered.) 7. CHIEF EXECUTIVE OFFICER/ ADDRESS Raymond C. Morales 1549 Poppy Peak Dr. Pasadena, TAS P1c138% 8. SECRETARY ADDRESS Raymond C. Morales 1549 Poppy Peak Dr. Pasadena, CA I `5 9. CHIEF FINANCIAL OFFICER/ ADDRESS CITY Raymond C. Morales 1549 Poppy Peak Dr. Pasadena, CA Ifg5 Names and Complete Addresses of Ali Directors, including Directors Who are Also Officers (The corporation must have at !east one director. Attach additional pages, if necessary.) 10. Raymond C. Morales 154., , oppy Peak Dr. Pasadena, seK IfT5 5 11. NAME ADDRESS CITY T RaymondSET C. Morales 1549 Poppy Peak Dr. Pasadena, tP1Cf8F5 12. NAME ADDRESS CITY STATE ZIP CODE 13. NUMBER OF VACANCIES ON THE BOARD OF DIRECTORS, IF ANY: Agent for Service of Process If the agent Is an individual, the agent must reside in California and Item 15 must be completed with a California street address, a P.O. Box address is not acceptable. I1 the agent is another corporation, the agent must have on file with the Califomia Secretary of State a certificate pursuant to California Corporations Code section 1505 and Item 15 must be left blank. 14. NRaymond FQR C. Morales PROCESS 15. STREET ADDRESS OF AGENT FOR SERVICE OF PROCESS INFORN IF AN INDIVIDUAL CITY STATE 1549 Poppy Peak Dr. Pasadena, CA Tib 5 Type of Business 18. IsatmayAto iUN I KAjt!reNORATION 17. BY SUBMITTING THIS STATEMENT OF INFORMATION TO THE CALIFORNIA SECRETARY OF STATE, THE CORPORATION CERTIFIES THE INFORMATION CONTAINED HEREIN, INCLUDING ANY ATTACHMENTS IS TRUE AND CORRECT. 05/27/2015 RAYMOND C. MORALES PRESIDENT DATE TYPE/PRINT NAME OF PERSON COMPLETING FORM TITLE SI -200 (REV 01/2012) SIGNATURE APPROVED BY SECRETARY OF STATE Item No. 15 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Thomas, Director of Public Works/City Engineer DATE: October 10, 2017 SUBJECT: Receive and File Temporary Street Closures for 2017 Winterfest Events PREPARED BY: Steve Charette, Associate Civil Engineer RECOMMENDATION: That the City Council receive and file the following proposed action by the City Manager: Temporarily close certain streets for the following 2017 Winterfest Events: OLD TOWN CHRISTMAS TREE INSTALL SANTA'S ELECTRIC LIGHT PARADE TEMECULA ON ICE WINTER WONDERLAND BACKGROUND: Four special events, scheduled for November 2017 through January 2018, necessitate the physical closure of all or portions of certain streets within the Old Town area. The closures are necessary to facilitate the events and protect participants and viewers. The four events and the associated street closures are as follows: 1. OLD TOWN CHRISTMAS TREE INSTALL November 21, 2017 The Old Town Christmas Tree Install event will be held Tuesday, November 21, 2017 in the Town Square Park with the necessary street closures scheduled as follows: Main Street Old Town Front Street to Mercedes Street 8:00 a.m. to 5:00 p.m. on Tuesday, November 21, 2017 The street closure location for the Old Town Christmas Tree Install is shown on Exhibit `A' attached hereto. 2. SANTA'S ELECTRIC LIGHT PARADE Friday, December 1, 2017 The Santa's Electric Light Parade will be held Friday, December 1, 2017 within Old Town Temecula. Traffic will be detoured around the event via Public Works signage and Police personnel. Street closures are scheduled as follows: Del Rio 4:00 p.m. to 10:00 p.m. La Haciendas 4:00 p.m. to 10:00 p.m. Calle Cortez 4:00 p.m. to 10:00 p.m. Jefferson Avenue Via Montezuma to Rancho California Road (southbound closure only) 5:00 p.m. to 9:00 p.m. Second Street, Third Street, Fourth Street, Fifth Street, Sixth Street, and Main Street Mercedes Street to Murrieta Creek 6:00 p.m. to 10:00 p.m. Old Town Front Street Rancho California Road to Santiago Road 6:00 p.m. to 10:00 p.m. Old Town Front Street Santiago Road to Harley-Davidson (28964 Old Town Front Street) 7:00 p.m. to 11:00 p.m. Rancho California Road Old Town Front Street to Diaz Road 7:00 p.m. to 9:00 p.m. The street closure locations for the Santa's Electric Light Parade is shown on Exhibit 'B' attached hereto. 3. TEMECULA ON ICE (The Annual Holiday Season Ice Skating Rink in Old Town) Friday, December 15, 2017 to Monday, January 8, 2018 The annual holiday ice skating rink at the Town Square Park will be open for public use from Friday, December 15, 2017 to Monday January 8, 2018. The actual duration of the road closures will be from Monday, December 4, 2017 to Friday, January 12, 2018. These additional day will allow for set-up and take-down of the temporary ice skating rink. It is necessary to close Mercedes Street during this period for the safety and protection of pedestrians crossing Mercedes Street from the parking structure and other parking areas across Mercedes Street. The specific street closures are as follows: Main Street from the easterly driveway edge of 28636 Old Town Front Street at Rosa's Cantina to Mercedes Street 8:00 a.m. on Monday, December 4, 2017 to 4:00 p.m. on Friday, January 12, 2018 Mercedes Street Fourth Street to Third Street 8:00 a.m. on Monday, December 4, 2017 to 4:00 p.m. on Friday, January 12, 2018 The street closure locations for the Temecula on Ice is shown on Exhibit `C' attached hereto. 4. WINTER WONDERLAND December 8, 2017 The annual Pennypickle's Winter Wonderland event will be held on Friday, December 8, 2017 with street closures scheduled as follows: Main Street Old Town Front Street to Murrieta Creek 8:00 a.m. to 11:00 p.m. on Friday, December 8, 2017 The street closure location for the Winter Wonderland event is shown on Exhibit `D' attached hereto. Street closures are allowed by the California Vehicle Code upon approval by the local governing body for certain conditions. Under Vehicle Code Section 21101, "Regulation of Highways," local authorities, for those highways under their jurisdiction, may adopt rules and regulations by ordinance or resolution for, among other instances, "temporary closing a portion of any street for celebrations, parades, local special events, and other purposes, when, in the opinion of local authorities having jurisdiction, the closing is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing." Chapter 12.12 of the Temecula Municipal Code, Parades and Special Events, provides standards and procedures for special events on public streets, highways, sidewalks, or public right of way and authorizes the City Council or City Manager to temporarily close streets, or portions of streets, for these events. FISCAL IMPACT: The costs of services by the Police Department and the Public Works Maintenance Division for providing, placing and retrieving of necessary warning and advisory devices are appropriately budgeted within the City's operating budget. ATTACHMENTS: 1. Exhibit 'A' - Location Map — 2. Exhibit 'B' — Location Map 3. Exhibit `C' — Location Map 4. Exhibit `D' — Location Map Old Town Christmas Tree Install — Santa's Electric Light Parade — Temecula on Ice — Winter Wonderland OLD TOWN CHRISTMAS TREE INSTALL NOVEMBER 21, 2017 VICINITY MAP STREET CLOSURE EXHIBIT 'A' RANCHO CALIFORNIA ROAD Santa's Electric Light Parade DECEMBER 1, 20/7 VICINITY MAP STREET CLOSURES EXHIBIT '8' TEMECULA ON ICE (MAIN STREET AND MERCEDES STREET) DECEMBER 4, 20/7 TO JANUARY /2, 20/8 V/C/N/TY MAP STREET CLOSURES EXHIBIT 'C' WINTER WONDERLAND (MAIN STREET) DECEMBER 8, 20/7 VIC/N/ T Y MAP STREET CLOSURES EXHIBIT 'D' Item No. 16 TEMECULA COMMUNITY SERVICES DISTRICT CONSENT ACTION MINUTES September 26, 2017 City Council Chambers, 41000 Main Street, Temecula, California TEMECULA COMMUNITY SERVICES DISTRICT MEETING The Temecula Community Services District meeting convened at 7:41 PM CALL TO ORDER: President Jeff Comerchero ROLL CALL: DIRECTORS: Edwards, Naggar, Rahn, Stewart, Comerchero CSD PUBLIC COMMENTS The following individual addressed the Board of Directors: • June Earley CSD CONSENT CALENDAR 15 Approve the Action Minutes of September 5, 2017 - Approved Staff Recommendation (5-0) Motion by Edwards, Second by Stewart; and electronic vote reflected approval by Edwards, Naggar, Rahn, Stewart and Comerchero. RECOMMENDATION: 15.1 That the Board of Directors approve the action minutes of September 5, 2017. 16 Approve a Sponsorship Agreement with Safe Alternatives for Everyone, Inc. (S.A.F.E.) to Provide Quality Services for Children, Youth, and Families - Approved Staff Recommendation (5-0) Motion by Rahn, Second by Edwards; and electronic vote reflected approval by Edwards, Naggar, Rahn, Stewart and Comerchero. RECOMMENDATION: 16.1 That the Board of Directors approve the Sponsorship Agreement with Safe Alternatives for Everyone, Inc., for the use of a City -owned facility located at 28910 Pujol Street, and approximately $1,200 of in-kind facility rental fees, so that S.A.F.E. can provide our community with quality services for children, youth, and families who have experienced or are at risk of abuse and violence. CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTORS REPORTS CSD Action Minutes 092617 1 CSD ADJOURNMENT At 7:47 PM, the Community Services District meeting was formally adjourned to Tuesday, October 10, 2017, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. Jeff Comerchero, President ATTEST: Randi Johl, Secretary [SEAL] CSD Action Minutes 092617 2 Item No. 17 Approvals City Attorney Director of Finance City Manager TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Kevin Hawkins, Community Services Director DATE: October 10, 2017 SUBJECT: Approve a Musical Services Agreement with the Inland Valley Symphony, Inc. to Bring the Symphony to the Community through Four Free Concert Events (At the Request of Mayor Pro Tem Matt Rahn) PREPARED BY: Tracy Frick, Community Services Manager RECOMMENDATION: That the Board of Directors approve a Musical Services Agreement with the Inland Valley Symphony, Inc., in the amount of $33,000 from the Temecula Community Services District Funding, for four musical performances and educational outreach in Fiscal Year 2017-18. BACKGROUND: The Inland Valley Symphony is a California non-profit corporation currently celebrating its 23rd year serving patrons in the Temecula Valley. The mission of the Inland Valley Symphony is to provide quality, innovative, and compelling music programming in an atmosphere that is fun, positive, and supportive, while serving as a leader of the arts in the community. Temecula Valley Symphony is a 60 -member regional symphony that attracts professional and accomplished volunteer musicians from throughout Southern California who dedicate their time and talent to the Symphony. The majority of the orchestra's musicians live and work in the Temecula Valley. Additional musicians, vocalists, and conductors come from various regions of Southern California including the counties of Riverside, San Bernardino, Los Angeles, Orange, and San Diego. Under the leadership of Maestro John Mario and Managing and Artistic Director Alana Joos, the Inland Valley Symphony offers three divisions: Temecula Valley Symphony, Temecula Valley Youth Chorus, and the Temecula Youth Symphony, all of which provide top-quality music to their audiences with a lighthearted and personal approach. Temecula Community Services District now desires to expand this outreach to a new and diverse audience by supporting the following programs, thereby allowing the Inland Valley Symphony the ability to offer their culturally rich and uplifting music to the public at no charge: Concert Schedule Fall Spooktacular and Parade of the Marionettes Costume Program October 29, 2017 3:OOpm-5:OOpm Community Recreation Center $ 3,500 A Patriotic Salute to Veterans November 11, 2017 5:OOpm-9:OOpm Civic Center Quad $ 8,000 Carnival of Music & Musical Petting Zoo Educational Program March 25, 2018 3:OOpm-5:OOpm Community Recreation Center $13,500 A Tribute to Heroes May 26, 2018 3:OOpm-5:OOpm Civic Center Quad $ 8,000 Total: $33,000 FISCAL IMPACT: Adequate funding is available in the Cultural Arts Division of the Temecula Community Services District Annual Operating Budget for FY2017-18. ATTACHMENTS: Musical Services Agreement PROCUREMENT OF MUSICAL SERVICES AGREEMENT BETWEEN THE TEMECULA COMMUNITY SERVICES DISTRICT AND INLAND VALLEY SYMPHONY, INCORPORATED THIS AGREEMENT is made and effective as of October 10, 2017 between the Temecula Community Services District, a community services district ("District") and the Inland Valley Symphony, Incorporated ("Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM. This Agreement shall commence on October 10, 2017, and shall remain and continue in effect until June 30, 2018, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES. a. Upon request of the District, Contractor shall assemble a band, orchestra, group of musicians, or an individual musician to perform within the City of Temecula ("Musicians") at the following venues: Community Recreation Center Ampitheater; Civic Center Quad; Rose Haven Garden. Contractor shall match the skill and experience of the Musicians to the type of music and performance requested by the District. b. Contractor shall submit a proposal to the District for the assembly of Musicians ("Request for Musicians"), attached hereto and incorporated as Exhibit "A". The proposal shall state: (1) the date, time and location of the performances; (2) the type of music to be performed; (3) the Musicians and the instruments they will be performing; (4) the type of clothing to be worn by the musicians; (5) the individual rate for the Musicians; (6) additional costs not reflected in the rates of the Musicians; (7) any special needs of the Musicians which will be part of the proposal; (8) total fees and costs of the proposal; (9) time and terms for payment; and (10) that the proposal shall be subject to the terms of this Agreement ("Proposal") attached hereto as Exhibit "B". c. This Agreement is non-exclusive. Contractor acknowledges and agrees that the City retains the right to seek proposals from other parties for the assembly of musical services for venues within the District. Special Effects. No pyrotechnics or special effects of any kind shall be allowed as any part of a performance for the City by the Contractor, its employees, agents, group members, fellow performers or any third party without the prior written consent of the General Manager or authorized designee. 3. RESPONSIBILITIES OF THE CONTRACTOR. a. Contractor shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, performs all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Agreement. b. Contractor shall be fully responsible for the payment of all wages, taxes, union fees, workers compensation insurance for the musicians, and withholdings required by applicable laws or regulations. c. Contractor shall be fully responsible for paying any legally required royalties of fees for the use by the Musicians of copyrighted material unless advised in writing by the Director that the District or another performer has paid such royalties or fees. d. Contractor and the Musicians shall comply at all times with all applicable copyright laws. 4. PAYMENT. The District agrees to pay Contractor the costs and fees for each performance according to the terms of the Proposal accepted by the Director, not to exceed Thirty Three Thousand Dollars and No cents ($33,000.00) for the entire term of the Agreement. 5. SUSPENSION OR TERMINATION OF AGREEMENT. The District may at any time, for any reason, with or without cause, suspend or terminate this Agreement by serving upon the Contractor at least ten (10) days prior written notice. The District may, in its sole discretion, rescind its termination of the Agreement within this 10 -day period. 6. INDEMNIFICATION. The Contractor agrees to defend, indemnify, protect and hold harmless the City of Temecula ("City"), the District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City, District, the Successor Agency to the Temecula Redevelopment Agency, its officers, agents and employees may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Contractor's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the District. 7. INSURANCE REQUIREMENTS. Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Contractor has no employees while performing under this Agreement, worker's compensation insurance is not required, but Contractor shall execute a declaration that it has no employees. b. Minimum Limits of Insurance. Contractor shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, occupied or used by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state in substantial conformance to the following: If the policy will be canceled before the expiration date the insurer will notify in writing to the City of such cancellation not less than thirty (30) days' prior to the cancellation effective date. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Consultant shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Contractor shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Contractor's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 8. INDEPENDENT CONTRACTOR. a. Contractor is and shall at all times remain as to the District a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither District nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents except as set forth in this Agreement. Contractor shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the District. Contractor shall not incur or have the power to incur any debt, obligation or liability whatever against District, or bind District in any manner. b. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, District shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for District. District shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder. 9. LEGAL RESPONSIBILITIES. The Contractor shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such ordinances, laws and regulations. The District, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. 10. NOTICES. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. 11. Agreement, the Director. 12. in full force described in To District: Temecula Community Services District Attention: Community Services Director 41000 Main Street Temecula, California 92590 To Contractor: Inland Valley Symphony, Incorporated P.O. Box 637 Temecula, CA 92593 Attention: Jim McLaughlin, President ASSIGNMENT. The Contractor shall not assign the performance of this nor any part thereof, nor any monies due hereunder, without prior written consent of LICENSES. At all times during the term of this Agreement, Contractor shall have and effect, all licenses required of it by law for the performance of the services this Agreement. 13. GOVERNING LAW. The District and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 14. PROHIBITED INTEREST. No officer, or employee of the District that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor's sub -contractors for this project, during his/her tenure or for one year thereafter. The Contractor hereby warrants and represents to the District that no officer or employee of the District that has participated in the development of this agreement or its approval has any interest, whether contractual, non -contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Contractor or Contractor's sub -contractors on this project. Contractor further agrees to notify the District in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 15. ENTIRE AGREEMENT. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 16. AUTHORITY TO EXECUTE THIS AGREEMENT. The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. Temecula Community Services District Inland Valley Symphony, Incorporated (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Jeff Comerchero, TCSD President ATTEST: By: By: Randi Johl, Secretary APPROVED AS TO FORM: By: Jim McLaughlin, President Maria Cantrell, Treasurer Peter M. Thorson, General INLAND VALLEY SYMPHONY, INCORPORATED Counsel Jim McLaughlin P.O. Box 637, Temecula, CA 92593 (951) 260-3445 PM Initials: Date: EXHIBIT "A" Request for Musicians Contractor recognizes and agrees that this Agreement is for the purpose of requesting a contractual relationship between the Temecula Community Services District and the Contractor for musical services. The procedure for requesting services is set forth as follows: 1. The General Manager or his designee shall submit to Contractor a written "Request for Order/Services". The Request for Order/Services shall include a description of the items to be purchased or the services to be completed, the time for delivery or completion of the services, and the plans and specifications for goods and equipment, if any. 2. Within five (5) business days of the date of the Request for Order/Services, Contractor shall respond in writing to the Request for Order/Services and advise the General Manager or his designee whether the goods are available or services can be performed, along with the cost and estimated delivery or start of services. 3. In the event an emergency or service is required, the General Manager or his designee may transmit the Request for Order/Services orally to the Contractor. As soon as practical following the emergency, the Contractor and City designee shall in good faith confirm in writing the scope of the emergency order submitted or services undertaken. 4. Upon acceptance of the Contractor's response by the General Manager or his designee the Contractor shall proceed with the order or begin services. The acceptance of the goods and/or performance of the services shall be pursuant to the terms of this Agreement. EXHIBIT "B" Proposal See attached proposal from Inland Valley Symphony. Alana Joos TEMECULA VALLEY Artistic Director cYJ'I ONY Mailing Address: 1 1'1 ��111� 1 P.O. Box 637 Music • ART - PASSION Temecula, CA 92593 951-260-3445 PROPOSAL The Temecula Valley Symphony thanks the City of Temecula for the opportunity to perform for the public for the following events. The Symphony consists of 60+ members who dedicate their time and talents to their passion and appreciate this opportunity to share the power of music with the community. DATE TIME CITY PROVIDED CITY PROVIDED AMENITIES COST LOCATION October 29, 2017 3-5:OOPM Community Recreation Chairs for Musicians $ 3,500.00 Center Temecula Valley Youth Symphony : Fall Spooktacular with Parade of the Marionettes Costume Program, including prizes for costumes / Halloween favorites, including music from Harry Potter, Game of Thrones & more. November 11, 2017 6-9:OOPM Civic Center Quad All Audio and Electrical Equipment, Lights, Drapes for Doors, Chairs for Musicans $ 8,000.00 Temecula Valley Symphony : A Patriotic Salute to Veterans / Patriotic favorites to honor members of our Armed Forces, and featuring a special guest vocalist. March 25, 2018 3-5:OOPM Community Recreation Chairs for Musicans, Tables for $ 13,500.00 Center Education Program Temecula Valley Symphony : Carnival of Music and Musical Petting Zoo Education Program / Music for young audiences, including narrated tales from Goldilocks and Billy and the Carnival and themes from Spiderman, Frozen, The Lion King, etc. Will also feature pieces by women composers in honor of Woman's History Month. May 26th, 2018 3-5:OOPM Civic Center Quad All Audio and Electrical Equipment, Lights, Drapes for Doors, Chairs for Musicans $ 8,000.00 Temecula Valley Symphony : A Tribute to Heroes / Music from heroic themed flm scores such as The Patriot, Platoon, Gladiator, Superman, Star Wars and more. A special guest vocalist will be featured. At the conclusion of the contract, the Symphony will provide a report that details the numbers of people served and the amount of in-kind support received during the contractual period. I wish to speak on: Subject: REQUEST TO SPEAK CITY OF TEMECULA Date: O C.' Cl Public Comment Circle One: CITY COUNCIL / CSD / SARDA / THA / TPFA 6- r,_)( 1(1-nOt- UPC/ Ci Agenda Item No. For Against 9 9 Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the record. Name: N �'&\ C‘cv re) Address: Email address: 1\ Phone Number: ` C.\( Lir y( -)7 If you are representing an organization or group, please give the name: \ av eVer,rr4iCYri (Ay r' Lc \ 72I (5C .�-1 121) Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. I wish to speak on: Subject: REQUEST TO SPEAK CITY OF TEMECULA Date: /0/f VAD r �' Public Comment Circle One: CITY NCIL 1 CSD / SARDA / THA / TPFA - 1--ekc A 6 (/6.0424-1.e. o Agenda Item No. For Against El Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the record. Name: M A DL )y-. Address: / Email address: 44 /4 r Ls 6 41/4-476.. Phone Number: If you are representing an organization or group, please give the ne: �t 1-6ale ,�L-4' / � ���L�'7 A MeQ J L��1 Di) 45365-.2 Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. I wish to speak on: REQUEST TO SPEAK CITY OF TEMECULA Date: I 1 L � 0- 152 - Public Comment Circle One.c.CITY COUNCIL)/ CSD / SARDA / THA / TPFA Subject: Afikor ckc Yl.0 L V1( Agenda Item No. For Against Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the record. Name: j R\) ( ,1LfnV1 10 (14 Phone Number: %: Address: / Email address: 1,1 com CNcrY`t '`ri 3 L.avV\. If you are representing an organization or group, please give the name Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. REQUEST TO SPEAK CITY OF TEMECULA Date: /6-70 / 7 I wish to speak on: Public Comment Circle One: CITY COUNCIL / CSD ! SARDA ! THA i TPFA Subject: nAgenda Item No. For Against Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the record. Name: :'% 3 Li I`7� Phone Number: Address: Email address: <--.'/ )Cz.oz__ • ecJN'\ If you are representing an organization or group,please give the name: y: -.7)04/47r7- Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. REQUEST TO SPEAK CITY OF TEMECULA Date: I wish to speak on: Public Comment Circle One: CITY COUNCIL / CSD / SARDA / THA / TPFA Subject: nAgenda Item No. For Against Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the record. Name: Address: Phone Number: Email address: If you are representing an organization or group. please give the name: Please note that all information presented at a City Council meeting becomes public record. Al! information provided is optional. REQUEST TO SPEAK CITY OF TEMECULA Date: I wish to speak on: n Public Comment Circle One: CITY COUNCIL / CSD / SARDA / THA / TPFA Subject: 6'4124IPCI1' n Agenda Item No. For n Against Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the record.�/ Name: l Y €044et% �5�� Gl7Gllchone Number: Address: Email address: If you are representing an organization or group, please give the name: Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. AMMAN LEMON ROHM CILIPTIM 852 ',A • MURRIEIA 6Th ANNUAL WARRIOR HEART RUN A RIDE TO I DYU.WILD WmI OUR WOUNDED WARRIORS SATURDAY, NOVEMBER 4, 2017 RUJ1SFRATION 09:10 «IDE STARTS AT 1000 RIDE BEGINS & I NILS AT THE MOOSE LODGE an 36505 ®BIGER RID, MUBIU TA CA RIDE PIN TO THE DISH' 100 REGISIYIRED RIDERS REGISTRATION IM: DONATION ONLY ALL MONIST RAISED FROM 111E «IDE IS DONATED TO THE PARTICIPATING WOUNDED WARRIORS R E s SEIU721RIVERSIDE COUNTY UPDATE October 3, 2017 o SEIU Local 721 represents over 7,000 Riverside County workers throughout the county, including workers in healthcare, social services, public works, mental and behavior health, parks and recreation and many more departments. o Negotiations began in September 2016 between SEIU and the County of Riverside. Our contract expired on Dec 1, 2016. • To date, SEIU Local 721 has filed over 22 Unfair Labor Practices against the County of Riverside. These serious charges include surveillance of members at work, critical safety issues, refusal to bargain, regressive bargaining and bargaining in bad faith. o The County presented us with a whopping 380 contract changes on the first day of negotiations. (The average in other counties is about 30 proposals.) o County representatives continue to claim that SEIU members received outlandish double -digit wage increases in recent contracts. This is simply not true. like most California county workers, Riverside County workers now must pay their own pension contribution. We received a pass-thru percentage which we now pay out of each paycheck for our own pensions. 0 We have continually demonstrated the need for safety measures to protect patients, workers and the community. In response, the County withdrew its proposal for an Employee Safety Committee, siting that our safety concerns were "manufactured." o For months The County flatly refused to implement vital safety measures at Riverside University Hospital and other county facilities to protect patients, visitors, children and employees. However, they do have metal detectors at the entrance to their offices at County HQ in Riverside. c> The County rejected our community "common good" proposals, which were developed with input from community stakeholders and are intended to improve service to the diverse communities we serve. o The County has used intimidation tactics, including following and photographing employees in the workplace. SEIU members were even told they could not wear purple garments at work! R R E S S E s S SEIU 721RIVERSIDE COUNTY UPDATE October 3, 2017 o The County Counsel Greg Priamos has refused to provide information requested in the 50 plus Public Information Requests we have filed. o The County has allowed a representative from its outside council, Zappia Law Firm, to be its lead negotiator since June 2017. Things deteriorated rapidly once this anti -union firm took the helm. o The County gave SEIU Local 721 it's "Last, Best and Final" offer on July 19, 2017. It included the elimination of step increases and did nothing to address our safety concerns, or improve service to the community. o SEIU members voted overwhelmingly to take action, including a strike to get the County to listen to our concerns. o Instead of coming back to the table, the County Board of Supervisors declared bargaining impasse and stopped talking to us. • SEIU called a two-day Unfair Labor Practice Strike on September 6 and 7. The County served hundreds of injunctive notices, denying members the right to strike. Still, thousands of SEIU 721 members participated peacefully in the two- day strike. o Most recently, the County rejected our reasonable request for Mediation, shocking stakeholders and county workers. We stand before you today to respectfully request that you urge the County of Riverside Board of Supervisors to fire Zappia Law Firm and return to the table to bargain a fair contract in earnest, and address the services and safety needs of all Riverside County residents.