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HomeMy WebLinkAbout030899 CSC AgendaAGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, MARCH 8, 1999 7:00 P.M. CALL TO ORDER: FLAG SALUTE: ROLL CALL: PRESENTATIONS: Chairman Tom Edwards Commissioner Nimeshein Hertz, Meyler, Miller, Nimeshein, Edwards Lennar Homes of California PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. R:\CSCAGEND\030899 .doc COMMUNITY SERVICES COMMISSION MARCH 8, 1999 DIVISION REPORTS COMMISSION BUSINESS Approval of the Minutes RECOMMENDATION: 1.1 Approve the minutes of the February 8, 1999 Community Services Commission meeting. Temecula Library Site Selection and Concel~tual Plan RECOMMENDATION: 2.1 That the Community Services Commission approve the site selection and preliminary Conceptual Plan for the Temecula Library. Potential Joint Use of County Flood Control Prol~erty for Recreational Facilities RECOMMENDATION: 3.1 That the Community Services Commission receive and file a report on the potential joint uses of County Flood Control property for recreation facilities. Naming of a Portion of the Museum Facility RECOMMENDATION: 4.1 That the Community Services Commission consider a name for a portion of the Museum facility located at Sam Hicks Monument Park for recommendation to the Board of Directors. R:\CSCAGEND\030899.doc COMMUNITY SERVICES COMMISSION MARCH 8, 1999 Mary PhilliDs Senior Center Expansion Design Subcommittee RECOMMENDATION: 5.1 Establish a Mary Phillips Senior Center Expansion Design Subcommittee and appoint one Commissioner to serve on the Subcomittee. Wall of Honor Sub-Committee RECOMMENDATION: 6.1 That the Community Services Commission appoint two members to serve on the Wall of Honor Subcommittee. Facility Use Agreement - Temecula Middle School Number 4 RECOMMENDATION: 7.1 That the Community Services Commission approve the Agreement for the joint use of Temecula Middle School Number 4 (Campos Verdes Middle School) athletic fields. COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER REPORTS ADJOURNMENT The next regularly scheduled meeting of the Community Services Commission will be held on Monday, April 12, 1999, 7:00 P.M., at Temecula City Hall, 43200 Business Park Drive, Temecula, California. R:\CSCAGEND\030899.doc ITEM NO. MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION MONDAY, FEBRUARY 8, 1999 A regular meeting of the City of Temecula Community Services Commission was held on Monday, February 8, 1999, 7:00 P.M. at the Temecula City Hall, 43200 Business Park Drive, Temecula, California. The meeting was called to order by Chairman Tom Edwards. Commissioner Miller led the flag salute. PRESENT: 5 COMMISSIONERS: Henz, Meyler, Miller Nimeshein, Edwards ABSENT: 0 COMMISSIONERS: None Also present were Director Herman Parker, Deputy Director Phyllis Ruse, Development Services Administrator Todd Holmes, Recreation Superintendent Julie Pelletier, Kevin Harrington, Maintenance Superintendent, and Administrative Secretary Gall Zigler. PRESENTATIONS A certificate of appreciation was presented to the following individuals for their community service: Ron Parks, Volunteer Santa Excel Rental Center PUBLIC COMMENT None DIVISION REPORTS Maintenance Superintendent Kevin Harrington reported the following: Staff installed "No Parking Of Commercial Vehicles" signs at Sam Hicks Monument Park. The Maintenance Division staff removed the wood lattice along the ramp to the gazebo at Sam Hicks Monument park and replaced it with wrought iron. Replaced a slide, tic-tac-toe, and shade structure at Rancho Vista Field tot lot. Steam cleaned all carpets at City Hall. Patched, resealed and restriped parking lot at City Hall, Kent Hintergardt Park and Paloma Del Sol. R:LMINUTES\020899.doc - 1 - Development Services Administrator Todd Holmes reported the following: Staff has released an RFQ for the expansion of the Mary Phillips Senior Center. RFQ's are due back on February 18, 1999. The Temecula Valley Unified School District is reviewing the draft of the Joint Use Agreement for Campos Vetdes Middle School. The Butterfield Stage Park basketball court project is in plan check. Staff has met with a resident of the Los Ranchitos area of Temecula, who has offered to map the trails in the Los Ranchitos area for the City. Staff is working on a conceptual design for the Rancho California Sports Park playground replacement project. The City will hold a community workshop for the Library Design Project on February 11, 1999. Director Parker advised the Commission staff will be bdnging forward the Campos Verdes Middle School Joint Use Agreement in March or April for the Commission's review. Commissioner Nimeshein asked what will be included in the Mary Phillips Senior Center expansion project. Director Parker explained to the Commission the proposed expansion will add approximately 2500 to 3000 square feet to the building, and may include a multi-purpose room, activity rooms and upgredes to the existing kitchen. A project committee will determine the final design elements. Director Parker said staff wouldn't know the costs of the expansion until they are further into the design phase of the project. Recreation Superintendent Julie Pelletier reported the following: Staff has been training on a new Recreation Software Program. Staff has expressed the new program has them to increase their customer service response time. Family Fun Night was held at the CRC on February 19, 1999. Seventy-five adults and children participated in this event. The Annual Spring Egg Hunt is scheduled for Saturday, April 3, 1999. Staff is working on the details for this event. The Recreation Division has seen a significant increase in class registrations. Commissioner Miller asked when "Kite Day" would be held. Julie Pelletier reported that "Kite Day" is scheduled for Sunday, May 16, 1999. R:MMINUTESX020899.doc - 2 - COMMISSION BUSINESS 1. Apnroval of the Minutes 1.1 It was moved by Commissioner Meyler, seconded by Commissioner Henz to approve the minutes of the January 11, 1999 Community Services Commission meeting. The motion was carried as follows: AYES: 5 COMMISSIONERS: Henz, Meyler, Miller, Nimeshein, Edwards NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None Namin¢l of the Museum Facility Director Herman Parker presented the staff report. Fred Lamb, representing the Temecula Museum Board, asked the Commission and staff to consider naming a location in the museum facility after Tony and Mildred Tobin, in recognition of their contdbutions to the museum and the community. Fred Lamb explained that Tony Tobin was the founder of the original museum, rounded in 1985. He said Tony Tobin has lived in the Temecula Valley since the 1930's and his wife Mildred Tobin's family has been in the valley since the 1800's. Commissioner Miller asked if the Commission could include naming the rotunda in the recommendation for naming the museum. Director Parker said staff would bring that recommendation back on the March agenda for the Commission approval. Commissioner Meyler expressed support for naming the rotunda area of the museum after the Tobins. Rick Busenkell, 31556 Loma Linda Road, Temecula, Vice President of the Temecula Valley Museum, expressed his support of naming the museum "The Temecula Valley Museum". Rick Busenkell said he recognizes the importance of Eade Stanley Gardner in the history of Temecula, a name for consideration for naming the museum. Rick said he did not feel naming the museum after an individual would be appropriate because people tend to assume the contents of the museum would be about the individual. He said the museum plans on having an exhibit that will honor his memory and he would actually like to see the museum become a repository for information about Eade Stanley Gardner. Rick suggested the City could name some of the bddges that will be under construction soon, after local historical figures such as Earle Stanley Gardner, R:LMINUTES\020899.doc - 3 - Louis and Ramona Wolf and possibly the local Indian tribes. Rick also expressed his support for naming the rotunda after Tony and Mildred Tobin. Commissioner Nimeshein asked Rick Busenkell what name he would recommend for the museum. Rick said he would support the name Temecula Museum or Temecula Valley Museum. Commissioner Miller said he supports the comments made by Rick Busenkell and Fred Lamb. Commissioner Miller said he supports the name Temecula Valley Museum for the museum facility. It was moved by Commissioner Miller, seconded by Commissioner Henz to approve the name "Temecula Valley Museum" for the museum, including naming the rotunda after "Tony Tobin". The motion was carried as follows: AYES: 5 COMMISSIONERS: Henz, Meyler, Miller, Nimeshein, Edwards NOES: 0 COMMISSIONERS: None ABSENT: 0 COMMISSIONERS: None Cal~ital Improvement Project Status Report Development Services Administrator Todd Holmes presented the staff report. This item was receive and file, no action was taken. Community Services Department Accomplishment for 1998 Director Herman Parker presented the staff report. Commissioner Henz asked about the status of the Santa Gertrudis Trail Undercrossing. Deputy Director Ruse advised the Commission that Beryl Yasinosky, Development Services Technician in the Community Services Department, along with Public Works Department staff, secured funding through SB821, the Riverside County Transportation Commission. The City of Temecula was awarded a substantial portion of the grant monies, $159,000. Deputy Director Ruse said the City has set aside $100,000 for the project and along with the $159,000 grant, funds should be available to complete the project, Commissioner Henz asked the status of the trail master plan. R:~'AINUTES\020899.doe - 4 - Director Parker said staff plans to include the trails master plan in the Capital Improvement Program process. Commissioner Henz asked for a clarification on what solid waste diversion is. Deputy Director Ruse explained that in 1989 the State of California passed the Integrated Waste Management Act of 1989, AB939, which requires each City to dived 25% of the solid waste from the landfills by 1995, and 50% by the year 2000. In conjunction with the waste hauler, CR&R. the local businesses and residents, the City has attained their goal of 50% diversion in 1998. Commissioner Nimeshein suggested staff look at promoting their accomplishments over the last nine-(9) years. This item was receive and file, no action was taken. COMMUNITY SERVICES DIRECTOR'S REPORT Director Parker advised the Commission staff will be bringing forward the Campos Verdes Middle School Joint Use Agreement on the next agenda. Director Parker advised the Commission City staff has discussed with County Flood Control, a proposed flood control detention basin east of the Northwest Sports Complex, and a potential joint use for recreational opportunities. COMMUNITY SERVICES COMISSIONER REPORTS Commissioner Henz thanked Kevin for getting the signs posted for "No Parking Of Commercial Vehicle" in the area of Sam Hicks Monument Park. Commissioner Meyler asked about the status of the date for the joint City Council and Community Services Commission meeting. Commissioner Meyler said he would like to get direction from the Council on the following issues: -Library -Children's Museum -Proposed Uses for the Merchantlie Building -Performing Arts Center -Civic Center/Convention Center ADJOURNMENT Chairman Edwards declared the meeting adjourned at 8:18 p.m. Chairman Tom Edwards Secretary R:MMINUTES\020899.doc - 5 - ITEM NO. 2 TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT Community Services Commission (~:::)Herman Parker, Director of Community Services March 8, 1999 Temecula Library Site Selection and Conceptual Plan PREPARED BY: :~{:'~Phyllis L. Ruse, Deputy Director of Community Services RECOMMENDATION: That the Community Services Commission approve the site selection and preliminary Conceptual Plan for the Temecula Library. BACKGROUND: On May 12, 1998, the City Council awarded a design contract to LPA for the programming, preliminary conceptual planning, and site selection services for the proposed Temecula Library. The programming phase was designed to define departmental and common area space requirements, functional adjacencies and circulation needs, and operational and technological requirements. The conceptual planning phase consisted of consideration of building massing, open space requirements, pedestrian/vehicular circulation, parking and potential building expansion. The consultant was also responsible for the investigation of several potential sites for the location of the facility. These objectives were addressed through a series of project committee meetings, a telephone survey, and a public workshop. The project committee was comprised of two City Council Members (Ron Roberts and Jeff Stone) and one Community Services Commissioner (Jeff Nimeshein), representatives from the County Library Commissioner, Friends of the Library, County library staff, City staff and the consultants. Based upon the information received, the consultant has prepared a Conceptual Plan for the Temecula Library. The plan calls for a building of approximately 33,000 square feet with parking to accommodate 146 vehicles. The building is expandable to about 41,000 square feet. A potential site for the new library has been identified on Pauba Road just west of Parkview Fire Station 84. This site was reviewed and approved by the Project Committee as the best alternative for the new library facility. The property is located near two high schools (Temecula Valley High School and Linfield School), as well as other public facilities, and is already owned by the City. The public workshop was held on February 11, 1999, with an estimated 25-30 people in attendance. Information gathered from the project committee meetings, public workshop and phone survey was taken into consideration throughout the design phase of the project. Sizes of study areas, reading areas, meeting room accommodations, outdoor spaces, and other amenities were determined from the programming requirements based on community input. The final project committee meeting was held on February 23, 1999, at which time the Conceptual Plan was reviewed. The project committee unanimously approved the Conceptual Plan and site selection and recommended that it be presented to the Community Services Commission for its review and approval. R:\RUSEP~AGENDAS~Iibrary master plan.doc ITEM NO. 3 TO: FROM: DATE: SUBJECT: CITY OFTEMECULA AGENDA REPORT Community Services Commission .-~zz erman Parker, Director of Community Services March 8, 1999 Potential Joint Use of County Flood Control Property for Recreational Facilities PREPARED BY: ~l~hyllis L. Ruse, Deputy Director of Community Services RECOMMENDATION: That the Community Services Commission receive and file a report on the potential joint uses of County Flood Control property for recreational facilities. BACKGROUND: At their meeting of February 9, 1999, the Board of Directors approve a letter to the Riverside County Flood Control and Water Conservation District expressing the City's interest in working jointly for the development of recreational facilities in the proposed detention facility adjacent to Murdeta Creek. City staff has met with representatives from the Riverside County Flood Control and Water Conservation District (District) to discuss the possibilities of such an arrangement. The District owns approximately 160 acres of property north of Winchester Road and east of Murrieta Creek. The District has a proposed plan for use of this property as a detention facility for flood waters in major events. The plan accommodates recreational facilities, such as baseball fields, soccer fields and field lighting. The District indicated that the poles for lighting could be located in the flood plain but the electrical would need to be located on higher ground, The same would also be advisable for parking and restroom facilities. Substantial excavation of dirt will be required before the site is ready for District needs. The District staff indicated that implementation of the plan will require substantial funding, estimated at $40-50 million dollars. Success for the project as it is proposed would require shared funding through the Army Corps of Engineers. It is anticipated that an answer from the Army Corps may be obtained by the end of this calendar year. If the Corps determines that the plan qualifies as a best solution under their guidelines, additional funding would be required to undertake the project. District staff also indicated that there might be a match of Army Corps funds for the recreational portion of the project. The District has further indicated that even with Army Corps approval within a twelve month period, this project will have quite a lengthy completion schedule. The Distdct is not prepared to move forward with any plan for this property until the Army Corps has completed its review and rendered a decision on the acceptability of the plan. If the Corps deems the project to be a best solution, the Distdct indicated that they would be willing to work with the City for the construction of recreational facilities on a podion of the site. Attachment: Letter to Riverside County Flood Control and Water Conservation District \\TEMEC_FS201\DATA\DEPTS\CSD%RUSEP~AGENDAS%~OOd control joint use for rec fields - csc.doc Steven J. Ford Mayor Jeffrey E Stone Mayor Pro Tem Jeff Comerchero Councilmember Karet F. Lindemans Councilmember Ronald H. Roberrs Councilmember (909) 506-5100 FAX 694-6499 Febreary 9, 1999 Mr. Frank J. Peairs Assistant Chief Engineer Riverside County Flood Control and Water Conservation District 1995 Market Street Riverside, CA 92501 Dear Mr. Peairs: Thank you for the time you and Dusty Williams spent on January 14, 1999 with Herman Parker and Phyllis Ruse with our Community Services Department to discuss the possibility of using a portion of the Distdct's flood control property for recreationalpurposes. The property discussed is a portion of the approximately160 acres owned by the District north of Winchester Road and east of Murrieta Creek for future development of a detention facility. The City of Temecula is very interested in working with the District in the ultimate development and joint use of this property, including recreational facilities, such as baseball and soccer fields. We understand that the project is currently under review at the Army Corps of Engineers and that their decision may be forthcoming by the end of this calendar year. If the plan qualifies as a best solution under their guidelines, there would be the potential for shared funding from the Army Corps with additional funding required from the County and the City. We request that you let us know if there is any information or assistance that we may provide that may be beneficial to the Army Corps' review of the project and keep us advised of the progress with the project. Again, we are most interested in working with the District to utilize the property to its highest potential for the benefit of the community both as a flood control facility and for recreational opportunities. Sincerely, CITY OF TEMECULA Jeff Comerchero, President Temecula Community Services District ITEM NO. 4 TO: FROM: DATE: SUBJECT: CITY OFTEMECULA AGENDA REPORT Community Services Commission ,~Herman Parker, Director of Community Services March 8, 1999 Naming of a Portion of the Museum Facility PREPARED BY: ~/Phyllis L. Ruse, Deputy Director of Community Services RECOMMENDATION: That the Community Services Commission consider a name for a portion of the Museum facility located at Sam Hicks Monument Park for recommendation to the Board of Directors. BACKGROUND: Pursuant to City policy it is the responsibility of the Community Services Commission to forward recommendations to the Board of Directors conceming the naming of each park, recreation or community facility, operated by the Community Services Department. At the Community Services Commission meeting of February 8, 1999, the Commission considered and recommended to the Board of Directors that the Museum facility be named the Temecula Valley Museum. At that same meeting, representatives from the volunteer museum group addressed the Commission, requesting that a room, exhibit space or the entry rotunda be named for Tony and Mildred Tobin. Mr. Tobin originally opened and operated the museum which was formerly located on Sixth Street in Old Town. Many of the artifacts to be used in the new museum exhibit are from Mr. Tobin's private collection accumulated over many years. Mr. Tobin has given countless hours of his time and historical knowledge of this area to the creation of a historical museum to serve the community and surrounding valley. The museum representatives stated that their first choice would be to name the entry rotunda area for the Tobins, however, they indicated that they would support the designation of some other area if the Commission so chose. They believe that naming a portion of the new museum facility would be an appropriate means of thanking and honoring the Tobins for their contribution to the community. Attachment: Resolution No. CSD 92-08: Naming Parks and Recreation Facilities R:\RUSEP~AGENDASVnuseurn rotunda name.doc RE~OLUTION NO. CSD 92-08 A RESOLUTION OF THE BOARD OF DIRECTORS OF TH~ TEMECL~A COMMUNITY SERVICES DISTRICT ADOPTING A POLICY FOR NAMING PARKS AND RECREATION FACILITIES WI~.REAS, on April 23, 1991, the Board of Directors (the "Board") adopted a policy for naming parks and recreation facilities; and WHEREAS, the Community Sea'vices District and the Parks and Recreation Commission requests that the aforementioned policy be adopted by resolution; NOW, Tm~REFORE, THV~ BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT DOES HEREBY, RESOLVE, DETERMINE AND ORDER AS FOLLOWS: Section 1. That the policy for naming parks and recreation facilities as set forth on Exhibit "A" is adopted establishing a uniform policy and procedure that identifies criteria for the naming of parks and recreation facilities. PASSED, APPROVED AND ADOPTI~D this 8th day of September, 1992. Ronald J. Parks, President ATTEST: Resoe CSD 92-08 STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) SS CITY OF TEMECULA ) I, June S. Greek, City Clerk of the City of Temecula, HEREBY DO CERT12FY that the foregoing Resolution No. CSD 92-08 was duly adopted at a regular meeting of the City Council of the City of Temecula on the 8th day of September 1992 by the following roll call vote. AYES: 5 DIRECTORS: Birdsall, Moore, Lindemans, Mu~oz Parks, NOES: 0 DIRECTORS: None ABSENT: 0 DIRECTORS: None Re, sos CSD 92-08 EXhibit "A" TE fECULA COMMUNITY SERVICES DISTR/CT Naming Parks and Recreation Facilities PURPOSE To establish a uniform policy and procedure that identifies criteria for the naming of parks and recreation facilities. POLICY The Park and Recreation Commission will be responsible for the selection of names for parks and recreation facilities. Once a name is selected, it will be forwarded to the Board of Directors for ratification. Staff will be responsible for encouraging citizens and community organizations to suggest possible names that will then be forwarded to the Commission for consideration. At a minimum, each park and community building will be designated a name. Naming of specific areas within a park (garden, swimming pool, lake, ballfield, etc.) is acceptable but should be kept to a minimum to avoid confusion. No park shall be given a name which might be perceived as controversial by the community. All names selected shall be acceptable and meaningful to a majority of the neighborhood/community where the park or recreation facility is located. Priority in naming sites shall be given to geographical locations, historic significance or geologic features. No park shall'be named for a person, except where an individual has made a significant financial contribution toward the acquisition and/or development of the park or facility, or has been an outstanding long-time community leader who has supported open space and recreational activities. All park and recreation facilities will be designated a formal name within six months of acquisition or construction. All parks shall have an entrance sign. Buildings will have an entrance sign and a plaque inside the facility for name identification. The name of a park or recreation facility may be changed only after a hearing is held by the Commission to receive community input and. direction. No name shall be changed unless there is significant justification and support by the community. RESPONSIBILITY Department Parks and Recreation Commission Department 2. 3. 4. ACTION Acquires a new park or recreation facility. Solicits possible names from community'. Forwards suggeeted names to the Parks and Recreation Commission for consideration. Receives any additional community input. Selects a name for the new park or recreation facility. Forwards name to City Council for ratification. Installs the appropriate naming sign or plaque. ITEM NO. 5 CITY OF TEMECULA AGENDA REPORT TO: FROM: Community Services Commission ~)Herman D. Parker, Director of Community Services DATE: March 8, 1999 SUBJECT: Mary Phillips Senior Center Expansion Design Subcommittee PREPARED BY: Todd Holmes, Development Services Administrator RECOMMENDATION: That the Community Services Commission: Establish a Mary Phillips Senior Center Expansion Design Subcommittee and appoint one Commissioner to serve on the Subcommittee. DISCUSSION: The Capital Improvement Program contains Community Development Block Grant funding for the expansion of the Mary Phillips Senior Center. Staff is recommending that a Subcommittee be formed to help guide the design process. The Committee will be made up of a City Coundl Member, Jeff Comerchere, a Community Services Commissioner, the architect who will design the expansion, and staff. The City is in the process of contracting with an architect to prepare construction documents for the expansion of the Center. Once the architect is on board, the subcommittee will begin meeting to discuss the project. Input from interested residents will be obtained during a community workshop. Based on the results of the workshop and input from the Subcommittee, a master plan will be prepared and returned to the Commission for review. One of the improvements being considered as a part of the expansion is the addition of approximately 3,000 square feet to the existing building. This space will be used for a meeting room and classrooms. It is likely that the improvements will also include upgrades to the kitchen, including installation of a commercial stove, oven and dishwasher. ITEM NO. 6 TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT Community Services Commission c~.Herman Parker, Director of Community March 8, 1999 Wall of Honor Sub-Committee Services PREPARED BY: ~y lis L. Ruse, Deputy Director of Community Services hi RECOMMENDATION: That the Community Services Commission appoint two members to serve on the Wall of Honor Sub-Committee. BACKGROUND: On February 23, 1999, the City Council proposed that the City establish a Wall of Honor to recognize individuals who have made a significant contribution to the community. It is envisioned that the sub-committee will make recommendations to the City Council on an appropriate location for the Wall of Honor and the criteda to be used to select those individuals who have made noteworthy contributions to the City of Temecula. \\TEMEC_FS201 \DATA\DEPTS\CSD\RUSEP~AGENDAS\wall of honor - csc.doc ITEM NO. 7 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: Community Services Commission FROM: Herman D. Parker, Director of Community Services DATE: March 8, 1999 SUBJECT: Facility Use Agreement - Temecula Middle School Number 4 PREPARED BY: Todd Holmes, Development Services Administrator RECOMMENDATION: That the Community Services Commission: Approve the agreement for the joint use of Temecula Middle School Number 4 (Campos Verdes Middle School) athletic fields. The parties to this agreement are the City of Temecula and the Temecula Valley Unified School District (TVUSD). DISCUSSION: The Community Services Department has negotiated an agreement for the use of parking lots and athletic fields at Campos Verdes Middle School in an effort to provide additional facilities for community youth sport organizations to utilize during afternoon, evening and weekend hours. The athletic fields include two baseball fields with a soccer overlay and a separate soccer field. Subsequent to the execution of this agreement, the City intends to install a lighting system to illuminate the fields for night use. The City will maintain the lights and infields and the school district will water and maintain the fields. The City will also maintain approximately one acre of perimeter slope landscape areas and reimburse the District for 25% of the cost to re-seal the parking lot every few years. The attached agreement describes the rights and responsibilities of the City and the District in detail. Site plans of the joint use and perimeter slope areas are included in the agreement. The proposed sports field lighting system will be subject to the requirements of the California Environmental Quality Act (CEQA). To comply with CEQA it is likely that a public hearing will be held. In any event, the Board of Directors will consider input from residents before authorizing the design and construction of the lighting system. Without lights, the other provisions of the agreement could remain in force since the community could still utilize the facilities after school hours, during vacations and on the weekends. The proposed agreement is in conjunction with the "Joint Facility Use Agreement between the TCSD and TVUSD" adopted April 23, 1991. The proposed agreement has been reviewed and approved by the City Attorney and School District Staff. If the Community Services Commission approves the agreement, then the agreement will be forwarded to the Board of Directors and the School Board for final consideration. Attachments (2): Temecula Middle School Facility Use Agreement Joint Facility Use Agreement