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HomeMy WebLinkAbout110899 CSC AgendaAGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, NOVEMBER 8, 1999 7:00 P.M. CALLTO ORDER: FLAG SALUTE: ROLLCALL: PRESENTATIONS: Chairman Tom Edwards Commissioner Henz Henz, Meyler, Miller, Nimeshein, Edwards Jenni Huter, Recreation Coordinator Seniors Golden Years President, Vice President and Liasion PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. DIVISION REPORTS COMMISSION BUSINESS Minutes of October 11, 1999 Commission Meeting RECOMMENDATION: 1.1 Approve the minutes of the October 11, 1999 Community Services Commission meeting. Election of the Chaimerson and Vice Chairperson RECOMMENDATION: 2.1 That the Community Services Commission elect one Commissioner to serve as Chairperson for a one year term, from November 1, 1999 to October 31, 2000. 2.2 That the Community Services Commission elect one Commissioner to serve as Vice Chairperson for a one year term, from November 1, 1999 to October 31, 2000. Wall of Honor Nominees RECOMMENDATION: 3.1 That the Community Services Commission approve the ten recommended honorees for placement on the Wall of Honor. 3.2 Establish the Temecula Heritage Plaque to honor those persons whose community contributions were primarily made prior to incorporation and approve the first seven entries. Cancellation of December Commission Meetincl RECO M MEN DATION: 4.1 That the Community Services Commission cancel the regular meeting of December 13, 1999 and adjourn to the January 10, 2000. Schedule Commission's Annual Park Tour RECOMMENDATION: 5.1 That the Community Services Commission schedule a date for the annual Commission park tour. COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER'S REPORTS ADJOURNMENT That the Community Services Commission adjourn to the date selected for the Commission's annual park tour in December, 1999. ITEM NO. 1 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION OCTOBER 11, 1999 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 7:00 P.M., on Monday, October 11, 1999, in the City Council Chambers of Temecula City Hall, 43200 Business Park Ddve, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Henz. ROLLCALL Present: Commissioners Henz, Meyler, Miller, Nimeshein, and Chairman Edwards. Absent: None. Also Present: Director of Community Services Parker, Deputy Director of Community Services Ruse, Recreational Superintendent Pelletlet, Maintenance Superintendent Hardngton Administrative Secretary Zigler, and Minute Clerk Hansen. PUBLIC COMMENTS No comments. DIVISION REPORTS Maintenance Superintendent Harrington provided a brief overview of the various projects completed by the Maintenance Department during the month of September; specified the steam cleaning and painting projects at the Community Recreation Center (CRC); noted that the swimming pool deck lights were upgraded at the CRC Temecula Elementary School pool; relayed that the maintenance period and final improvements were completed at the Duck Pond; advised that a program was implemented to ensure that the preservable gazebos were detail-cleaned on Friday and Saturday evenings; for Commission Miller, relayed that the pool upgrade project at Temecula Elementary School encompassed adding additional light fixtures at each end of the pool deck for provision of additional lighting; with respect to Commissioner Nimeshein's comments regarding water safety at the Duck Pond, noted that the edge of the pond was raised to a maximum 18-inch depth level. With respect to the water area at the Duck Pond, Director of Community Services Parker provided additional information regarding the need for adult supervision when children are within close proximity to any body of water; and for R:~CSCminutes~101199 C= De Commissioner Nimeshein, relayed that staff would keep the Commission updated regarding any water incidents at the Pond. Chairman Edwards reiterated that to ensure safety, pdor to the filling of the pond the final project was to raise the depth level at the edges of the water area to an 18-inch depth. Applauding staff, Chairman Edwards, echoed by Commission Meyler, commented on the great appearance of the completed Duck Pond Project at the Reopening Dedication Ceremony. VVith respect to the High Hopes Program (designed for the provision of social activities for adults with special needs), Recreational Superintendent Pelletlet relayed the success of the first meeting, attracting over 100 guests and 43 registered adults for the program; noted that the program meets at the Mary Phillips Senior Center; for Commissioner Henz, provided additional information regarding the participants (generated from Lake Elsinore, Temecula, San Diego County and various portions of the southwestern area); noted that most of the activities would be held at no cost to the participants, with the exception of a small fee for the dances; and relayed that at the November 8, 1999 Community Services Commission meeting she would provide further information with respect to the special needs that the program served, and a schedule of upcoming activities; for Commission Miller, noted that at this point in time the City was providing refreshments for the program; and advised that in the upcoming months a similar program would be implemented for the provision of social activities for youth with special needs. Relaying that staff was in the process of preparing for the upcoming Holiday events, Recreational Superintendent Pelletier noted the following dates for scheduled activities: 1) the Halloween Spooktacular would be held on Friday, October 29, 2) Santa's Electric Light Parade would be held on Thursday, December 2, 3) the Holiday Lights and Festive Sights Program would be held on December 8 and 9, and 4) Winter Wonderland would be held on December 11, 1999. Updating the Commission, Recreational Superintendent Pelletier relayed that Ms. Robin Gilliland has filled the position of Recreation Coordinator for the Community Services Department. For Commissioner Nimeshein, Director of Community Services Parker advised that there were no plans at this time for the development of an Adult Day Care Center operated by the City, noting that the City currently did not have the availability of a facility to accommodate an all-day program. For informational purposes, Chairman Edwards relayed that the City of Temecula was changing demographically, noting the continuing rise in senior citizens residing in the area; and noted that the change would most likely modify the provision of programs planned to serve the community in the future. R:%CSCminutes%101199 COMMISSION BUSINESS 1. Approval of Minutes-August 9, and September 13, 1999 RECOMMENDATION: 1.1 Approve the minutes of a Special meeting of the Community Services held on August 9, 1999. 1.2 Approve the minutes of the September 13, 1999 Community Services Commission meeting. MOTION: Commissioner Miller moved to approve the minutes of August 9, 1999, as written. The motion was seconded by Commissioner Meyler and voice vote reflected unanimous approval. MOTION: Commissioner Henz moved to approve the minutes of September 13, 1999, as written. The motion was seconded by Commissioner Miller and voice vote reflected unanimous approval. 2. Naming of City Park RECOM M ENDATION: 2.1 That the Community Services Commission approve a name to be recommended to the Board of Directors for a 10-acre park site located on Meadows Parkway in the Temeku Hills Development. Director of Community Services Parker presented an overview of the staff report (of record.) Mr. Wade Hall, representing the developer of the park, recommended that the park be named Temeku Hills Park or Temeku Park due to the historical significance; and provided the definition of the term Temeku as sun rising through the mist. Commissioner Miller recommended naming the park after Mr. Earle Stanley Gardner, an author who has had significance in the Valley. For Commissioner Miller, Chairman Edwards relayed that it would be more appropriate to name the reading room of the Library after Mr, Gardner. Commissioner Nimeshein recommended honodng Mr. Gardner in the naming of a portion of the museum in his honor; and concurred with Mr. Hall's recommendation to name the park Temeku Hills Park, noting his preference to reference the area. MOTION: Commissioner Nimeshein moved to approve the name Temeku Hills Park for recommendation to the Board of Directors for a 10-acre park site located on Meadows Parkway in the Temeku Hills Development. The motion was seconded by Commissioner Meyler and voice vote reflected unanimous approval. R:%CSCminutes%101199 3. Joint Use A~lreement - Chaparral Hiclh School Pool RECOMMENDATION: 3.1 That the Community Services Commission approve in its substantial form the Joint Use Agreement between the City of Temecula and the Temecula Unified School District, for the lease and joint use of the proposed swimming pool facility improvements at Chaparrel High School. Reviewing the staff report (via the agenda material), Director of Community Services Parker relayed the City's intent to work with the School Distdct to develop a pool facility at Chaparral High School; noted that the entire project would be funded by the City, specifying that over the first five-year period of the Agreement that the School District would reimburse the City with fifty percent (50%) of the costs associated with the project; advised that the maintenance of the pool would be initially provided by the School District, noting that on an annual basis the City would be billed for thirty-three percent (33%) of that cost; and provided additional information regarding the amenities the project proposed (i.e., Olympic size pool, a diving tank/pool, spectator seating.) For Commissioner Nimeshein, Director of Community Services Parker advised that if at a future point in time the School District were to add an additional construction project at the site which was not approved by the City, that the City would not fund that particular project; and reiterated the maintenance portion of the Agreement. For informational purposes, Director of Community Services Parker referenced Exhibit C of the Agreement (denoted on page 12 of the agenda material), noting that the completion date had been modified to potentially complete the project by December of 2000. For Commissioner Henz, Director of Community Services Parker relayed that the timeframe for the City's primary use of the CRC and Temecula Elementary pool was late spdng through summer, noting the modified winter program; and advised that the summer was the high-demand season for aquatic use in the community, Commissioner Miller relayed his concurrence with the proposed Agreement; and indicated that in Section 6, entitled Maintenance Responsibilities, Section c., on the third line, that the word leased_should be replaced with the word least. MOTION: Commissioner Nimeshein moved to approve staff recommendation, approving in its substantial form the Joint Use Agreement between the City of Temecula and the Temecula Unified School District. Commissioner Henz seconded the motion and voice vote reflected unanimous approval. 4. CIP Update RECOMMENDATION 4.1 That the Community Services Commission receive and file the report on the status of the Capital Improvement Projects. 4 R:%CSCminutes%101199 Reviewing the staff report (of record), Deputy Director of Community Services Ruse highlighted the following projects: The completed Temecula Duck Pond Project which was officially reopened Thursday, October 7, 1999; and commended Maintenance Superintendent Hardngton for his diligent efforts associated with the project; relayed the attendance of Tem E. Cula, the duck mascot for TSCD, at the ceremony, advising that he would be attending various other City functions. The completed Temecula Valley Hiah School Tennis Court Liahtin¢l Preiect accepted at the October 5, 1999 Community Services Distdct meeting; noted the plan to add additional custom pads to the light poles, and the School District's request to modify the existing fencing; and advised that the facility would be open for the public's use on October 17, 1999. The Butterfield StaGe Park Iml~revement Preiect scheduled to begin on October 25, 1999, with an anticipated completion timefreme of approximately 45 working days. The near complete Temecula Valley Museum Preiect which was scheduled for two Grand Opening Ceremonies, on Fdday, November 5, by invitation only and on Saturday, November 6, 1999, inviting the Commissioners to attend. For Commissioner Nimeshein, Director of Community Services Parker previded additional information regarding SB3 (the Rainey Bill recently signed by the Governor); relayed that the issue would be on the March ballot; advised that if passed, the City of Temecula would be requesting that the funding be made available for the Library Project; and noted that the City is in the process of establishing a Joint Use Agreement with the School District for joint shared use of the Librery. Deputy Director Ruse relayed additional information regarding the City's preparation for being in good status to receive the previously mentioned funding if it becomes available; and noted due to Commission inquiry, that currently there are no additional prespects for Federal or State funding for the Library Project at this time. Since this Agenda Item required no formal action by the Commission, Chairman Edwards directed the meeting to the Community Services Director's Report. COMMUNITY SERVICES DIRECTOR'S REPORT Director of Community Services Parker introduced Ms. Deborah Hansen, relaying that she would be taking the minutes for the Commission, advising that Administrative Secretary Zigler would continue to attend the meetings to ensure departmental follow-up. Updating the Commission, Director of Community Services Parker relayed that the City is currently accepting nominations for the Hall of Fame, noting that there had been receipt of appreximately 25-30 nominations at this time; and advised that the deadline for submittals would be October 15, 1999. 5 R:\CSCminutes%101199 Director of Community Services Parker invited the Commissioners to the November 5t' and 6th Grand Opening Ceremonies for the Museum. Director of Community Services Parker commended the Maintenance Department, and specifically Facility Maintenance Coordinator Kanigowski, for their outstanding work at the Duck Pond Dedication Ceremony; and commended the Recreation Division for their concept of the duck mascot, Mr. Tern E. Cula, relaying the success of the mascot's appearance. COMMISSIONER REPORTS Commissioner Nimeshein thanked staff for the wonderful dinner to honor the Commissioners, which was held on October 6, 1999. Relaying that his current term was about to expire, Commissioner Meyler thanked staff for the past three years he has had the opportunity to serve on the Commission; and advised that he had applied for re-appointment. Commissioner Meyler relayed that the City Council had recently approved a Contractual Agreement between the TSCD and the Arts Council in order to implement a portion of the Cultural Arts Master Plan. D= Director of Community Services Parker provided additional information regarding the above-mentioned Agreement, relaying that the Commission would be updated periodically, ADJOURNMENT At 7:50 P.M. Chairman Edwards formally adjoumed this meeting to Monday, November 8, 1999 at 7:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. Thomas W. Edwards, Chairman Herman D. Parker, Director of Community Services ITEM NO. 2 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission r.~.Herman D. Parker, Director of Community Services November 8, 1999 Election of Chairperson and Vice Chairperson - Community Services Commission PREPARED BY: Gail Ziglet. Administrative Secretary RECOMMENDATION: That the Community Services Commission: Elect a member from the Community Services Commission to serve as Chairperson from November 1, 1999 to October 31, 2000. Elect a member from the Community Services Commission to serve as Vice Chairperson from November 1, 1999 to October 31, 2000. DISCUSSION: The term of Chairperson and Vice Chairperson for the Community Services Commission is for one (1) year beginning November 1 and ending October 31 of any given year. Therefore, it is necessary for the Commission to select two members to serve as Chairperson and Vice Chairperson for the upcoming new term. ITEM NO. 3 TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT Community Services Commission · ~J-lerman Parker, Director of Community Services November 8, 1999 City of Temecula Wall of Honor PREPARED BY: Phyllis L. Ruse, Deputy Director of Community Services RECOMMENDATION: That the Community Services Commission: 1. Approve the ten recommended honorees for placement on the Wall of Honor. Establish the Temecula Heritage Plaque to honor those persons whose community contributions were primarily made prior to incorporation and approve the first seven entries. BACKGROUND: On September 14, 1999, the Community Services District Board of Directors approved the procedures for the selection of entires to be honored by placement of their names on the Wall of Honor. The Wall of Honor is intended to honor and recognize individuals who have made an outstanding contribution to the City of Temecula. The names of the designated individuals will be permanently displayed in a prominent location in the Tony and Mildred Tobin Rotunda in the Temecula Valley Museum. The policy provides for ten inductees for the Wall of Honor in the first year, 1999. Staff solicited nominations from the community for persons to be recognized on the Wall of Honor. Thirty nominations were received and reviewed by a sub-committee made up of Council Members Jeff Comerchero and Jeff Stone. Dudng their review of the nominees, the sub-committee determined that, in addition to the ten entries selected as the inaugural group, it would be appropriate to select an unlimited number of persons to be recognized for their foresight and vision which helped create the special place that Temecula has become. It is envisioned that these individuals would have made their contributions prior to incorporation. Their names will be affixed to a Temecula Heritage Plaque, which will also be placed in the Temecula Valley Museum rotunda. Seven entries were identified from the original nominations to receive this award. They are: Dee W. Burnside Jack and Mary Davis Tommy Hotchkiss Tom Hudson Horace and Laverne Parker Frank Querry Howard Raish Since the original solicitation for nominations did not include consideration of this recognition, staff will seek additional nominations for this honor. It is envisioned that this will be a one-time solicitation and future years nominees will be for inclusion on the original Wall of Honor only. Because more time is necessary to solicit and receive these nominations, the Temecula Heritage Plaque will be installed in January, 2000 or shortly thereafter. R:\RUSEP~AGENDAS\Wall of honor inductees - csc.doc Attached is the sub-committee's recommendation for persons to be installed on the Wall of Honor for 1999. Staff will forward the Commission's recommendation to the Board of Directors for final action. Attachment: Recommended Wall of Honor Honorees for 1999 R:\RUSEP~AGENDAS\wall of honor inductees - csc.doc RECOMMENDED WALL OF HONOR HONOREES FOR 1999 Pat Birdsall Ruth Chesher Baker Eve Craig Terry Gilmore June and Harold Greek Bill and Evelyn Harker Karel Lindemans Ron Parks Joan Sparkman Bob and Bea Taylor \\TEMEC_FSI OI\VOL1 \DeptS\CSD\RUSEP~AGENDAS\Wall of honor inductees - bod.doc ITEM NO. 4 CITY OFTEMECULA AGENDA REPORT TO: FROM: DATE: RE: Community Sen~ices Commission ~.Herman D. Parker, Director November 8, 1999 Cancellation of the December 13, 1999 Meeting PREPARED BY: Gall L. Zigler, Administrative Secretary RECOMMENDATION: That the Community Services Commission cancels the December 13, 1999 meeting and adjourns to the regular meeting of January 10, 2000. DISCUSSION: Due to conflicts with vacation schedules and holiday events, the Community Services Commission has canceled the December member in the past. If approved, the Community Services Commission will resume their regularly scheduled monthly meetings on January 10, 2000. F:\DeptS\CSD\CSCAGENI:)~/~eeting Cancellation Report.doc ITEM NO. 5 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission ~Herman D. Parker, Director of Community Services November 8, 1999 Community Services Commission Park Tour PREPARED BY: Gail L. Zigler, Administrative Secretary RECOMMENDATION: annual park facility tour. That the Community Services Commission select a date for the DISCUSSION: The Community Services Commission cancels the regularly scheduled December meeting due to conflicts with holiday vacations and City special events. However, the Commission selects a date to go on a park facility tour sometime during the month of December or January.