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HomeMy WebLinkAbout041000 CSC AgendaAGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, APRIL 10, 2000 7:00 P.M. CALL TO ORDER: FLAG SALUTE: ROLL CALL: PRESENTATIONS: Chairman Henry Miller Commissioner Meyler Edwards, Hertz, Meyler, Nimeshein, Miller Jeff Green, Eagle Scout PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item no__t listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. DIVISION REPORTS COMMISSION BUSINESS Minutes of Februarv 14. 2000 Commission Meetincl RECOMMENDATION: 1.1 Approve the minutes of the February 14, 2000 Community Services Commission meeting. Arts Council Presentation RECOMMENDATION: 2.1 That the Community Services Commission receive and file the report by the Arts Council. Hiclh Hopes Video Presentation RECOM MEN DATION: 3.1 That the Community Services Commission receive and file the Video presentation and status report on the High Hopes program. Capital Iml~rovement Proclram UI3date RECOM MEN DATION: 4.~1 That the Community Services Commission receive and file the update on the 1999-2000 Capital Improvement Program. COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER'S REPORTS ADJOURNMENT The next regularly scheduled meeting of the Community Services Commission will be held on Monday, May 8, 2000, 7:00 P.M., at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula, California. ITEM NO 1 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION FEBRUARY 14, 2000 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 7:01 P.M., on Monday, February 14, 2000 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Nimeshein. ROLL CALL Present: Absent: Also Present: Commissioners Edwards, Henz, Meyler, Nimeshein, and Chairman Miller. None. Director of Community Services Parker, Deputy Director of Community Services Ruse, Development Services Administrator McCarthy, Recreation Superintendent Pelletier, Maintenance Superintendent Hardngton, Administrative Secretary Zigler, and Minute Clerk Hansen. PRESENTATIONS · Presentations to Domino's Pizza (Old Town Temecula), Old Company, and Old Town Donut of Temecula Pacific Coffee Expressing gratitude to Domino's Pizza (Old Town Temecula), the Old Pacific Coffee Company, and the Old Town Donut of Temecula, Chairman Miller presented plaques in recognition of their contributive support of the Senior Center. Ms. Diana Clinton, representing the Old Pacific Coffee Company. accepted the award from Chairman Miller with thanks. It was noted that Mr. Chds Lippe, owner of the Old Pacific Coffee Company was also present. Presentation to the Community Services Commission from the Hi.clh Hopes Prowlram participants Participants of the High Hopes Program presented the Commission with a banner, thanking the Commission for their participation in initiating this new program; and invited the Commissioners to the Valentine's Party which would be held at the Senior Center on Friday, February 18, 2000. On behalf of the Commission, Chairman Miller relayed heartfelt thanks to the High Hopes participants for the banner; and advised that the Commission would recess in order to thank the participants, individually. It was noted that at 7:08 P.M. the meeting recessed in order for staff to serve refreshments in honor of the High Hopes Program participants' attendance and presentation to the Commission, recenvening at 7:16 P.M. PUBLIC COMMENTS NO comments, DIVISION REPORTS Maintenance Superintendent Harrin~ton provided an overview of the projects that were completed by the Maintenance Department dudn.q the month of January, as follows: · Vandalized drinking fountains were replaced at Paloma Del Sol Park. Damaged portions of the play structures were replaced at Paloma Del Sol Park. The El Camino Real Bell was installed at the Temecula Valley Museum, and the Department assisted with the Dedication Ceremony. The carpets in the City Hall building were cleaned. The Old Town archway floodlights were repaired, Protective graffiti coating was applied to the Children's Tile Monument Wall at Temeku Hills Park. In coordination with Rancho Califomia Water District, the Reclaimed Water Service was installed at Rancho California Sports Park. For Commissioner Henz, Maintenance Supedntendent Harrington provided additional information regarding the reclaimed water service at the sports park, noting that the reclaimed water was being utilized on the north/south fields, the upper soccer fields, and the surrounding slope area; and relayed that there were some minor repairs needed, but that the system was operating effectively. With respect to the Duck Pond, for Commissioner Henz, Supedntendent Harrington relayed that the coots (sluggish slow-flying slaty-black birds that somewhat resemble ducks) would be leaving in approximately March, relaying that at that time, staff would investigate the areas that would need to be re-vegetated; and noted that the water condition was in a good state. In response to Chairman Millers queries regarding the activity at Margadta Community Park, Superintendent Harrington relayed that the lights on the tennis courts and the hockey rink were being retrofitted. Director of Community Services Parker noted, additionally, that there was also stone fencing being installed around the wash areas. Recreation Superintendent Pelletier provided an overview of the followin.cl activities: · Relayed that the Daddy/Daughter Date Night Event was held at the Temecula Community Center on Fdday, February 4, 2000; noted that there were approximately 140 dads and daughters who spent the evening dining, dancing, and making a gift to take home to morn, relayed that each couple in attendance had their photo taken; and advised that due to the success of the event, and the avid interest in attendance staff was going to investigate the feasibility of accommodating a larger group for next years event. Noted that staff was in the process of preparing the next brochure; relayed that the target date had been set for Memorial Day weekend (late May) which was approximately 1-2 weeks eadier than last year in order to better accommodate swim class registration which was typically held the first weekend in June. For informational purposes, apprised the Commission of the Tdathlon Event which was scheduled to be held on Sunday, February 27, 2000 from 8:15 A.M. to 12:00 Noon at the CRC, noting that this activity was not a City-sponsored event. Advised that the High Hopes Program was continuing to be a great success, noting that staff was in the process of preparing a promotional video to be presented to the Commission, as well as the City Council, in the month of March. For Commissioner Nimeshein, Superintendent Pelletier provided additional information regarding the Triathlon Event, noting that the expected participation was approximately 350 participants. Director of Community Services Parker made the followin.cl introduction: · Introduced Ms. Cathy McCarthy, the City's new Development Services Administrator; and invited Ms. McCarthy to introduce herself to the Commission. · Ms. McCarthy provided a detailed overview of her educational and work background prior to coming to the City of Temecula. Commissioner Henz welcomed Development Services Administrator McCarthy to the City of Temecula, relaying that it was good to have her aboard. For Chairman Miller, Development Services Administrator McCarthy provided additional information. Deputy Director of Community Services Ruse relayed the followinf:l updates: Noted that on Saturday, February 12, 2000 a City-wide workshop was held for the Chaparral High School Pool Project, relaying that there were approximately 16 people in attendance; provided an overview of the four-hour workshop with respect to discussions regarding the goals and concerns, and the proposed site plans; advised that two proposals were selected as primary options, and that the consultant was in the process of preparing estimated costs for the two plans which would be presented at the next project committee meeting. Relayed that on February 8, 2000 the Library Project Committee had met, noting that a subcommittee had met a week prior to the meeting to discuss and refine the entry theme to the building; advised that the Committee had incorporated the concepts of the subcommittee regarding the entry design; and noted that the pdmary topics of discussion were 1) architecture, specifically with respect to building massing and enhanced roof design elements, and 2) the floor plan layout. Appdsed the Commission that on February 8, 2000 the City Council had approved a contract for the Senior Center Expansion Design, relaying that staff would be meeting with the designer on February 15, 2000 to review the final conceptual design plan, and to schedule the future project committee meeting, noting that future discussions would encompass the schematic design, design development, and ultimately, the construction bid documents. Advised that staff had conducted interviews on February 14, 2000 with the top four ranked firms for the Trails Master Plan, narrowing the firms to two selected top teams; and relayed that after additional investigation staff would select one firm and begin negotiations. Relayed that dudng the second week of February, staff met on site with interested design firms for the sports complex, discussing the site plans, the desire for active sports fields, and answering questions regarding the facility. Noted that staff had assisted the Children's Museum consultant in the solicitation of 216 intercept surveys at vadous locations in the City of Temecula; and relayed that the consultant would compile the data and meet with staff to discuss the results. For Commissioner Nimeshein, Deputy Director of Community Services Ruse confirmed that the design plans for the Senior Center Project would be brought before the Commission at a future date. For Commissioner Meyler, Director of Community Services Parker provided additional information regarding the Chaparral High School Pool Project; and relayed that it was the goal to design a project within the budgeted cost allowance, noting that staff was of the opinion that this goal was feasible. COMMISSION BUSINESS 1. Approval of Minutes-January 19, 2000 RECOMMENDATION: 1.1 Approve the minutes of the January 10, 2000 Community services Commission meeting. MOTION: Commissioner Edwards moved to approve the minutes, as written. The motion was seconded by Commissioner Meyler and voice vote reflected unanimous approval. 2. Swim Team Agreement RECOMMENDATION: 2.1 That the Community Services Commission approve the Agreement between the City of Temecula and the Temecula Triton Swim club for the use of City owned and/or operated aquatic facilities. Recreation Superintendent Pelletier provided an overview of the Temecula Swim Club Agreement (per staff report); and indicated that the Recommendation (denoted on the Agenda and the staff report) should be corrected to reflect the following: That the Community Services Commission approve the Agreement between the City of Temecula and the Temecula Swim Club for the use of the Community Recreation Center Pool and the Temecula Elementary School Pool. In response to Chairman Millers queries, Superintendent Pelletier relayed that lifeguards at the facilities were required to be lifeguard certified; noted that since the City had on staff, Ms. Amy Kraemer as aquatic manager, who was a certified instructor by the Amedcan Red Cross, the City would work with the Swim Club, allowing them to participate in the City's lifeguard training program; and relayed that the cost associated with the training was approximately $95. MOTION: Commissioner Henz moved to approve staff recommendation (as amended). The motion was seconded by Commissioner Meyler and voice vote reflected unanimous approval. 3. Community Do¢l Parks RECOMMENDATION: 3.1 That the Community Services Commission receive and file this report regarding dog parks. Director of Community Services Parker relayed that the issue of Community Dog Parks had been agendized due to the requests by the Commission, as well as Mayor Pro Tern Comerchero; provided an overview of existing dog parks in California; noted that currently the City of Temecula's Ordinances do not permit dogs in parks without leashes; advised that this type of facility would offer an opportunity for dogs to play off-leash, while community residents could enjoy socializing in a park setting; noted the provision of information (per agenda material) regarding the Pooch Park located in the City of Claremont; via overhead photographs, presented to the Commission vadous dog park sites, reviewing the standard guidelines setforth at the parks; and relayed that the dog parks could be developed at existing park sites. Mr. Allan Phillips, a community resident, relayed his interest in the City of Temecula developing a dog park; provided a brief overview of the history of presenting this concept to the City Council in 1996, and the subsequent research report that was compiled at that time at Mayor Lindemans' request; noted that he would leave the data with staff; relayed that he currently travels to the City of Poway to visit the dog park located there; provided an overview of that particular facility, and the success of the dog park concept; 5 R:',cScmlnute=',021400 and noted that he and his wife would be willing to aid in the development of a dog park in the City of Temecula. Commissioner Nimeshein relayed his support of the concept of developing a dog park within the City of Temecula; noted that the City of Claremont had a support group in conjunction with the development of that facility, querying whether the City of Temecula was seeking this type of support; and recommended that the City pursue the development of a dog park site. For Commissioner Nimeshein, Director of Community Services Parker confirmed that at each dog park site he had visited there had been strong support organizations which had aided in the development of the facilities; relayed that based on the population and growth patterns in the City of Temecula, the estimated size of the potential park would need to be between two-and-a-half to three acres, noting that no particular location had been cited at this time. Commissioner Meyler relayed that if a dog park facility was developed within an existing park the costs associated with the development would be lower. In response, Director of Community Services Parker advised that staff would further investigate the matter, noting the desire to develop a site that was not proximate to residential areas. Commissioner Henz recommended developing three one-acre parks, in lieu of one two- and-a half to three-acre site. For Commissioner Hertz, Maintenance Superintendent Harrington advised that there would most likely not be a severe negative impact with respect to the maintenance of a dog park facility. In response to Commissioner Edwards quedes, Mr. Phillips relayed that in his experience, the participation at the parks vaded, noting that the most utilized times were summer evenings, at which time there was approximately 40 dogs, relaying that on alternate occasions, there might be two or three dogs present; noted that the average users drove to access the dog park site, versus walking; advised that the Poway Dog Park was developed due to one man's championing efforts, imploring the City to develop a facility; for informational purposes, noted that in visiting the site, not only did his dog gain an opportunity to socialize, but that he and his wife got to know many people; relayed that although the Poway site was maintained by the City, the visitors picked up after their dogs; advised that the park site would not need additional amenities (i.e., barbecue areas, tables), relaying that the provision of a place for dogs and their owners would be magnificent; and for Chairman Miller, relayed that in all his years attending the dog park site he had never witnessed one dog fight (contributing this fact to the no-leash rule). Director of Community Services Parker interjected for informational purposes, that per his discussions with an individual who had aided in the development of numerous dog parks across the country, that there had not been a single lawsuit filed as a result of a person being bitten at a dog park. Development Services Administrator McCarthy relayed that with respect to the Claremont Dog Park, which currently encompassed slightly more than one acre that the City of Claremont was in the process of developing two new sites. 6 Mayor Pro Tem Comerchero relayed that at the time the dog park issue was originally presented to the City in 1994, or 1995, the City was concentrating its focus on provisions for park sites for residents, noting that a dog park was not the pdmary consideration at that time; noted that in response to recent community comments, this would be an opportune time to re-investigate the development of a dog park site; relayed the reported annoyance of community residents attending parks at this time due to the fact that there were unleashed dogs at the community park sites, noting that the development of a dog park site would be twofold in addressing community concerns; and relayed his support with respect to the City investigating the feasibility of developing a dog park site. In response to Commissioner Henz's comments, Director of Community Services Parker relayed that staff had heard the desires of the Commission with respect to this issue, and that staff would investigate the matter further for presentation as part of the Capital Improvement Program which would be reviewed by the City Council in June. In concurrence with Commissioner Nimeshein, Chairman Miler recommended that the City be proactive with respect to the development of a dog park, noting his support with respect to the matter. It was noted that no formal action was taken regarding his matter. Chairman Miller relayed that the Commission would receive and file the report. DIRECTOR'S REPORT Director of Community Services Parker relayed that staff received notice that the City was the recipient of the California Park and Recreation Society Award of Excellence for this years recreation brochure, and an additional Award of Merit for the design of the Temecula Valley Museum; commended Recreation Superintendent Pelletlet and the Recreation Division staff for their outstanding work with respect to the brochure, noting that this was the 4th award the City had received; and with respect to the Temecula Valley Museum Project, noted the hard work that he and Deputy Director of Community Services Ruse had put forth regarding the project, noting the pleasure of the ultimate completion of the project. With respect to the Children's Museum Feasibility Study, Director of Community Services Parker relayed that this project was moving forward; noted that staff had been working with the consultant with the intercept surveys that were conducted; advised that towards the end of March the survey data would be compiled for the Committee; and relayed that additional information was being investigated, regarding various children museum's throughout the country for comparison purposes. COM MISSlONER REPORTS Commissioner Edwards, echoed by Commissioners Henz and Nimeshein, welcomed Development Services Administrator McCarthy to the City of Temecula. With respect to the proposal review for the Trails Master Plan, Commissioner Henz relayed that the two proposals selected were both excellent plans, providing assurance that after stafrs additional research to select one firm, that the project would be outstanding based on the proposals reviewed by the Committee; and relayed that he looked forward to the completed project. Commissioner Henz relayed congratulations to staff for their efforts associated with the previously mentioned awards for the development of the recreation brochure, and the Temecula Museum Project. With respect to the intercept interview surveys that were conducted for the Children's Museum Study, Commissioner Meyler relayed that he had been interviewed, noting that the consultant was knowledgeable with respect to museums; and advised that he looked forward to the recommendations resulting from the data gathered. VVith respect to Chaparrel High School Pool Project, Commissioner Meyler relayed that he had participated; provided an overview of the workshop process; noted that the needs of the City and the School District appeared to distinctly vary, relaying the difficulties that may adse with regard to the associated costs if the needs of both entities (the City, and the School District) were addressed. With respect to Mayor Pro Tern Comerohero's recent comments at the City Council meeting, Commission Meyler relayed that besides the Dog Park issue, the matter of histodc preservation was addressed; noted that since that issue fell under the concerns of the Commission, recommended that there be further investigation regarding historic preservation. Director of Community Services Parker provided an update regarding the issue of historic preservation, noting that the Arts Council had discussed adding an additional position to the Board which would aid in addressing issues such as historic preservation; relayed that after that point in time, the City would be able to move forward and set goal in terms of historic preservation; noted that this was an item identified in the Cultural Ads Master Plan; and relayed that histodc preservation issues also affected planning, advising that the Planning Department would also be involved with the issue. Commissioner Nimeshein relayed his congretulations to staff for the award the City was receiving with respect to the development of the brochure, noting that the brochure was excellent. Chairman Miller relayed that he had the honor of participating in the Senior Centers Valentine's Day luncheon, providing an overview of the festivities; and thanked staff for the opportunity provided him to aftend. W~th respect to the Chaparrel High School Project workshop, Chairman Miller noted his attendance; relayed that one of the issues discussed was the size of the pool, noting that the Swim Team had a desire for a pool measuring 25 yards by 50 meters; relayed that the modified size did not fit in the proposed location; relayed the alternate options that had been considered; noted the costs of the pool that had been discussed; and advised that the goal should be to aim at a project which complies with the budgeted costs while satisfying the needs of the City and the School District. For Commissioner Henz, Director of Community Services Parker relayed that the dimensions of the CRC pool were approximately 25 meters by 25 yards, noting that for the exact measurements staff would need to come back with further specifications. In response to Commissioners Meylers and Millers comments, Director of Community Services Parker provided an update regarding the pool project, noting that there was a consensus with respect to issues related to the facility's uses; relayed that the City and the School Distdct concurred that the needs of both entities would be addressed with a pool measuring 25 yards by 25 meters, with a depth of approximately six-and-a-half feet or more, with an attached recreational component for swim lessons (i.e., a small auxiliary pool to the side) advised that the cost associated with solely the pool construction was approximately $850,000, and the costs for the amenities (i.e., the deck, the pump room, locker room, showers, bathrooms) would double that cost for a total project cost of approximately $1.7 million, noting that there would be additional costs associated with the design; relayed that the Swim Team (comprised of approximately 150-160 youths at peak season) was interested in a 50 meter by 25 yard pool which was an Olympic-sized pool, with a depth of six-and-a-half feet all the way across, advising that although this proposal would address the needs of the swim team, it would not address the City's recreational component needs, clarifying that this was where the differential was; noted that the consultant was going to investigate modifying the location of installing an Olympic-sized pool, which would eliminate one of the ball fields (noted that the School District may not be amenable to this proposal), advising that the relocation proposal would also encompass a need to bring in dirt to fill the flood plain area approximately 10 feet which would also require sloping or retaining walls; noted that adding an additional recreation swim component to the Olympic-size pool proposal would add additional costs to the project (besides the additional costs associated with the larger pool concept); and summarized that with the costs associated with the dirt fill and solely the larger pool project was approximately $1.5-$1.6 million plus the amenities, which would total approximately $2,7 million (clarified that this figure had not been budgeted). ADJOURNMENT At 8:15 P.M. Chairman Miller formally adjourned this meeting to March 13, 2000 at 7:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecuia. Henry Miller, Chairman Herman D. Parker, Director of Community Services 9 ITEM NO. 2 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: April 10, 2000 Ads Council Update - Cultural Arts Master Plan RECOMMENDATION: report. That the Community Services Commission receive and file this BACKGROUND: In early 1999, the City of Temecula developed a Cultural Arts Master Plan to provide a guide for the enhancement of arts and cultural education in the City of Temecula. Over the next several years, the plan has identified several goals and objectives and direction for the City to follow to achieve these goals. In the Fiscal Year 1999-2000 budget process, the Arts Council of Temecula Valley was awarded a $40,000 grant to assist with the implementation of various goals and objectives in the Cultural Arts Master Plan. TCSD staff has worked closely with Martha Minkler, Executive Director of the Arts Council; to implement many of the objectives outlined in the Cultural Arts Master Plan. Tonight, Madha Minkler is here to provide the Commission with a brief update on the implementation of goals and objectives by the Arts Council of Temecula Valley. R:~,IGLERG\REPORT~Arts Council Cultural Arts Master Plan Update 041000,doc ITEM NO. 3 TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT Community Services Commission Herman Parker, Director of Community Servic~ April 10, 2000 High Hopes Program Video Presentation PREPARED BY: Phyllis L. Ruse, Deputy Director of Community Services RECOMMENDATION: That the Community Services Commission receive and file this report and video presentation on the High Hopes program. This fiscal year, the Community Services Department implemented the High Hopes program. This program was designed to offer challenged young adults with an opportunity to meet, socialize and engage in positive social interactions. The program is held at the Mary Phillips Senior Center and meets regularly to provide games, special events and projects for the High Hopes participants to enjoy. Tonight we have a special video presentation that illustrates the success of the program. R:~,IGLERG\REPORT\High Hopes Video Presentation 041000.doc ITEM NO. 4 TO: FROM: DATE: SUBJECT: CITY OFTEMECULA AGENDA REPORT Community Services Commission Herman Parker, Director of Community Servic~ April 10, 2000 Capital Improvement Projects Update PREPARED BY: Cathy McCarthy, Development Services Administrator RECOMMENDATION: That the Community Services Commission receive and file a report concerning the status of capital improvement projects. BACKGROUND: The Community Services Department has been overseeing several Capital Improvement Projects. A verbal report will be presented on the status of these projects, The following projects will be discussed: · Chaparral High School Aquatics Facility · Children's Museum · Library · Long Canyon Creek Development Park · Northwest Sports Complex · Rancho California Sports Park Lighting Project · Rancho California Sports Park Tot Lot · Senior Center Expansion · Trails Master Plan Once the presentation is completed, a question and answer session will follow, F:\Depts\CSD\MCCarthC~AGENDAS\CIP update 4-00.doc