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Home My WebLink About120694 RDA AgendaAGENDA CITY OF TEMECULA OLD TOWN REDEVELOPMENT ADVISORY COMMITTEE A REGULAR MEETING TEMECULA CITY HALL - MAIN CONFERENCE ROOM 43174 Business Park Drive December 6, 1994- 6:30 PM CALL TO ORDER: Flag Salute ROLL CALL: Committee Members: PUBLIC COMMENTS Chairman Dallas Gray presiding. Agency Member Jenkins Bridges, Gray, Jenkins, Reed, Walton A total of 15 minutes is provided so members of the public can address the Council on items that are not listed on the Agenda or on the Consent Calendar. Speakers are limited to two (2) minutes each. If you desire to speak to the Council about an item not listed on the Agenda or on the consent Calendar, a pink "Request To Speak" form should be filled out and filed with the City Clerk. When you are called to speak, please come forward and state your name and address. For all other agenda items a "Request To Speak" form must be filed with the City Clerk before the Council gets to that item. There is a five (5) minute time limit for individual speakers. COMMITTEE BUSINESS 1 Aooroval of Minutes RECOMMENDATION: 1.1 Approve the minutes of the meeting of November 1, 1994. 1.2 Approve the minutes of the meeting of November 9, 1994. ProPosed Agreement for Professional Consulting Services RedeveloDment Project. RECOMMENDATION: 2.1 Review the staff report and provide comments. for the Old Town Proposed Aoreement for Professional ConsultinQ Services for Old Town Streetscape Proiect RECOMMENDATION: 3.1 Review the staff report and provide comments. EXECUTIVE DIRECTOR'S REPORT COMMITTEE MEMBER REPORTS ADJOURNMENT Next regular meeting: January 3, 1995, 6:30 PM, Temecula City Hall, Main Conference Room, 43174 Business Park Drive, Temecula, California Item I MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA OLD TOWN REDEVELOPMENT ADVISORY COMMITTEE HELD NOVEMBER 1, 1994 A regular meeting of the City of Temecula Old Town Redevelopment Advisory Committee was held on Tuesday, November 1, 1994, 6:30 P.M., at Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California. Chairman Dallas Gray presiding. Due to a lack of quorum, the meeting was cancelled at 6:45 P.M. PRESENT: 3 COMMITTEE MEMBERS: Bridges, Reed, Gray ABSENT: 2 COMMITTEE MEMBERS: Jenkins, Walton Chairman Dallas Gray directed staff to reschedule the meeting for the week of December 7, 1994, if all committee members are able to attend. Chairman Dallas Gray Secretary MINUTES OF A SPECIAL MEETING OF THE CITY OF TEMECULA OF THE OLD TOWN REDEVELOPMENT ADVISORY COMMITTEE HELD NOVEMBER 9, 1994 A special meeting of the City of Temecula Old Town Redevelopment Advisory Committee was called to order Wednesday, November 9, 1994, 6:30 P.M., at Temecula City Hall, 43174 Business Park Drive, Temecula, California. Chairman Dallas Gray presiding. PRESENT: 5 COMMITTEE MEMBERS: Bridges, Jenkins, Reed, Walton, Gray ABSENT: 0 COMMITTEE MEMBERS: None Also present were Associate Planner David Hogan and Recording Secretary Gall Zigler. PUBLIC COMMENTS None COMMITTEE BUSINESS 1. APProve the minutes of October 4.1994 It was moved by Committee Member Reed, seconded by Committee Member Bridges to approve the minutes of October 4, 1994. The motion carried as follows: AYES: 5 COMMITTEE MEMBERS: Bridges, Jenkins, Reed, Walton, Gray NOES: 0 COMMITTEE MEMBERS: None ABSENT: 0 COMMITTEE MEMBERS: None Draft Redevelooment Imolementation Plan and Proposed Amendment to the Temecula Redevelooment Plan Associate Planner David Hogan presented the staff report. Committee Member Reed said she does not feel the Old Town Entertainment Project should be included in the Implementation Plan because it has not been approved. She said she would like to see it removed from the plan. OLD TOWN REDEVELOPMENT ADVISORY COMMITTEE MINUTES NOVEMBER 9, 1994 Prooosed RDA Commercial Rehabilitation Small Business Loan - Temecula Shuttle Associate Planner David Hogan presented the staff report. Ed Dool, owner of Temecula Shuttle, provided an overview of the proposed project. John McCusker, owner of Kids World Elementary School, 41956 3rd Street, Temecula, expressed his support of the proposed project. Mr. McCusker said anything that can be done to alleviate some of the traffic and congestion in Old Town would be an asset to Temecula. Larry Markham, Markham & Associates, presented the committee with a copy of his letter to Assistant City Manager Mary Jane McLarney regarding the Temecula Shuttle loan request, recommending provisions 4 and 5 be deleted. It was moved by Committee Member Walton, seconded by Committee Member Jenkins to approve the small business loan request by Temecula Shuttle and recommend to the City Council that Items 4 and 5 be deleted and the applicant be allowed to obtain the best available interest rate at the design stage of the project. The motion carried as follows: AYES: 5 COMMITTEE MEMBERS: NOES: 0 ABSENT: 0 Bridges, Jenkins, Reed, Walton, Gray COMMITTEE MEMBERS: None COMMITTEE MEMBERS: None EXECUTIVE DIRECTOR'S REPORT None COMMITTEE MEMBER REPORTS None ADJOURNMENT The next regular meeting of the City of Temecula Old Town Redevelopment Advisory Committee will be held on Tuesday, December 6, 1994, 6:30 P.M., Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California. Secretary Chairman Dallas Gray Item 2 CITY OF TEMECULA OLD TOWN REDEVELOPMENT ADVISORY COMMITTEE AGENDA REPORT TO: Old Town Redevelopment Advisory Committee Members FROM: DATE: ~j~YRaymond A. Casey, Principal Engineer - Land Development December 6, 1994 SUBJECT: Professional Consulting Services for the Old Town Redevelopment Project PREPARED BY: ~ John Pourkazemi, Assistant Engineer RECOMMENDATION: That the Old Town Redevelopment Advisory Committee: (a) be informed of the executed agreement with Robert I(ahn, John Kain & Associates, Inc. (RKJK). The latter was selected to perform the Old Town Parking Study in the amount of $20,420. The Redevelopment Agency (RDA) approved execution of the agreement at the November 15, 1994, hearing. This agreement was a part of the total consultant services package presented to the Committee on October 6, 1994. (b} be informed of the request for proposals and review the associated design budgets for the following elements: Phase I - Western Bypass Corridor First Street Extension Rancho California Road/Front Street Intersection Improvements Western Bypass Corridor Assessment District DISCUSSION: Certain improvements are contemplated in conjunction with the Old Town Entertainment Project. For provision of the engineering services, the following Request for Proposals (RFP) have been distributed to consultants: RFP #27 "Phase I - Western Bypass Corridor" Consultants' proposals have been reviewed and selection is in process. The selected firm will be recommended to RDA at the December 13, 1994, hearing for execution of agreement. The cost of service for this proposal will not exceed 9250,000. RFP #28 "First Street Extension" -1 - r:\old town\94\1206 RFP #28 "First Street Extension" Consultants' proposals have been reviewed and selection is in process. The selected firm will be recommended to RDA at the December 13, 1994, hearing for execution of agreement. The cost of service for this proposal will not exceed $200,000. RFP #29 "Rancho California Road/Front Street Intersection Improvements" Consultants' proposals are undergoing review. The selected firm will be recommended to RDA at the December 13, 1994, hearing for execution of agreement. The cost of service for this proposal will not exceed $40,000. RFP #30 "Old Town Parking Study" The firm of Robert Khan, John Kain & Associates, Inc., was selected to perform the study. RDA approved execution of the agreement at the November 15, 1994, hearing. The Final Contract is attached for your information. RFP 832 "Western Bypass Corridor Assessment District" Proposals from consultants are scheduled to be submitted to the City by December 2, 1994, for review. It is anticipated that the selected consultant will be recommended to RDA at the January 10, 1995 hearing. All Final Contracts will be submitted to the Committee for information as they are executed by the Redevelopment Agency. FISCAL IMPACT: The authorization of the agreement with RKJK brought the total consultant services authorized to date to $302,728 for those services related to the feasibility of the Old Town Redevelopment Project, of which T.Z.B.G. Inc. is responsible for one-half. The balance of those Professional Services will be billed to T.Z.B.G. Inc. Funds are available for the design of the above listed infrastructure items, the creation of the Western Bypass Corridor Assessment District, and the City's portion of the feasibility studies. Attachments: 2. 3. 4. 5. 6. 7. 8. Robert Kahn, John Kain & Associates Inc. Contract Agreement Old Town Redevelopment Project Schedules of Consultants October 6, 1994, Old Town Redevelopment Advisory Committee Agenda Report Request for Proposal #27 Request for Proposal #28 Request for Proposal #29 Request for Proposal #30 Request for Proposal #32 -2- r:\old town\94\1206 A TTA CHMENT NO. 1 Robert Kahn, John Kain & Associates Inc. Contract Agreement SENT BY: 11-11 94; 8:55PM; CITY OF TEMECULA~ 4740902;~ 2/4 PROFESSIONAL SERVICES This Agreement was made and entered into this 15th day of November, 1994, by and between the City of Temecule ("City"), a municipal corporation, and ROBERT KAHN, JOHN KAIN and ASSOCIATES. INC, ("Consultant"l, The parties I~ereto mutually agree as follows: Services. Consultant shall perform the tasks set forth in Exhibit "A" attached hereto. Consultam shall complete the tasks according to the schedule set forth in Exhibit "A". Parforman(;e. Consultant shall at all times, faithfully, industrially and to the best of his ability, experience and talent, perform all tasks described herein. ~. The CIty agrees to pay Consultant monthly, at the hourly rates set forth in Exhibit "B" attached hereto, based upon actual time spent on the above tasks. This amount will not exceed $20.420.00for the total term of the Agreement unless additional payment is approved by the Redevelopment Agency; orovjded that the City Manager may approve additional payment not to exceed ten percent (10%) of the Agreement; but in no event more than 910,000.00. Consultant will submit invoices monthly for actual services performed. Invoices shall be submitted on or about the first business day of each month, for services provided in the previous month. Payment shall be made within thirty (30} days of receipt of each invoice. Amendments. This Agreement may be amended so long 8s such amendment is in writing and agreed upon by both the Redevelopment Agency and Consultant. Ownership of Documents. Upon satisfactory completion of or in the event of termination, suspension or abandonment of this Agreement, all original documents, designs, drawings, and notes prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. Terminatloq. The City may terminate this Agreement without cause so long as written notice of intent to terminate is given to Consultant at least three (3) days prior to the termination date. In the event of termination, Consultant shall be paid for the services performed. Indemnification. The Consultant agrees to indemnify and save harmless the City. its officers, officials, employees and volunteers from and against any and all claims. demands, losses, defense cost, or liability of any kind or nature which the City, its officers, agents and employees may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's acts or omissions under the terms of this Agreement, excepting on~y liability arising out of the sole negligence of the City. - 1 - r :%rfp\030~k, ah~agrmllljp SENT BY: 11-14-94; 3;55P~; CITY OF TE~ECULA~ 4740902;# 3/4 10. 11. Statue of Coniultant. Consultant is an independent contractor in all respects in the performance of this Agreement and shall not be considered an employee of the City for any purpose. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing eelvices hereunder for City, City shell not be liable for Compensation or indemnification to Consultant for iniury or sickness arising out of performing services hereunder. Term. This Agreement shall COmmence on November 15, 1994, and shall remain and continue in effect until tasks described herein are completed. but in no event later than June 30, 1995. Default. In the event that Conlultent is in default for cause under the terms of this Agreement, the City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default. Default shall include not performing the tasks described herein to the reasonable satisfaction of the City Manager of the City. Failure by the Consultant to make progress in the performance of work hereunder, if such failure arises out of causes beyond his control. and without fault or negligence of the Consultant, shall not be considered a default. Any disputes regarding performance, default or other matters in dispute between the City and the Consultant arising out of this Agreement or breech thereof, Shall be resolved by arbitration. The 8rbitrator's decision shall be final. Consultant shall select an arbitrator from a list provided by the City of three retired judges of the Judicial Arbitration and Mediation Services, Inc. The arbitration hearing shall be conducted according to California Code of Civil Procedure Section 1280. ITL~. City and Consultant shall share the cost of the arbitration equally. Notjcss. Notices shall be given pursuant to this Agreement by personal service on the party to be notified, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows: City: Attention: City Manager City of Tamecula 43174 Business Park Drive Temecula, CA 92590 Consultant: Robert Kahn, P.IL Principal Robert Kahn, John Kain & Associates, inc. 4101 Birch Street, Suite 100 Newport Beach, California 92660 The notices shall be deemed to have been given ea of the date of personal service, or three (3) days after the date of deposit of the same in the custody of the United States Postal Service. -2 rArfp~030~kahnagemlejp SENT BY: 11-14-~1; 8:56P~; CITY OF TE~ECULA~ 4740~02:# 4/4 12. Entire Agreement. This Agreement and any documents or instrument attached hereto or referred to herein integrate all terms and conditions mentioned herein or incidental hereto supersede all negotiations and prior writing in respect to the subject matter hereof. In the event of conflict between the terms, conditions, or provisions of this Agreement and any such document or instrument, the terms and conditions of this Agreement shall prevail. 13. Liability. Except as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. Consultant agrees to indemnify, release and hold harmless the City, its officers, agents, employees, and representatives for all claims or losses the City may Suffer resulting from any negligent actions or omissions by Consultant. Consultant shall secure workers' compensation insurance. Upon request of Conaultant, the City shall add Consultant to the City's workers' compensation policy and the Consultant shall reimburse the City for the cost of said insurance premiums. 14. Licenses. Consdtarrt end subconsuitant shall obtain all necessary licenses, including but not limited to, City Business Licenses. The parties hereto have executed this Agreement on the date and year above written- CONSULTANT CITY OF TEMECULA Robert Kahn, P.E. Principal Robert Kahn. John Kain & Assoc., Inc. By Ron Roberrs, Mayor APPROVED AS TO FORM: Peter M. Thereon. City Attorney ATTEST: June S. Greek, City Clerk '3' r:%rfp%O30~kehnegfmlaip A TTA CHMENT NO. 2 Old Town Redevelopment Project Schedules of Consultants ATTACHMENT NO. 3 October 6, 1994 Old Town Redevelopment Advisory Committee Agenda Report APPROVAL CITY ATTORNEY FINANCE OFFICER CITY MANAGER OLD TOWN REDEVELOPMENT ADVISORY COMMITTEE AGENDA REPORT TO,' FROM: DATE: SUBJECT: Old Town Redevelopmerit Advisory Committee Ronald E. Bradley, City Manager October 6, 1994 Additional Planning Expenses of $65,000 Old Town Entertainment Project RECOMMENDATION: That the Committee recommend City Council/Redevelopment Agency approval of consultant contracts not to exceed $65,000 for additional consultant services for the Old Town Entertainment Project. BACKGROUND: Attached for your information is a report to the City Council/Redevelopment Agency dated September 7, 1994 which describes a number of actions that are required to complete the feasibility analysis of the proposed Old Town Entertainment Project. Among the action items is an appropriation of $65,000 for additional consulting services. Additional consulting services expected to be required for the remainder of the planning phase of the project include: · EIR Conceptual Planning/Visual Impact Analysis · Appraisal Services · Parking Study a Water Facilities Study · Financial Analysis Zev Buffman has agreed to share one-half of the cost of these additional services as has been the case in the past. A recommendation of the Old Town Advisory Committee to the City Council/Redevelopment Agency to approve the total expediture of $65,000 for these additional planning expenses is requested. ATTACHMENT NO. 4 Request for Proposal #27 CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS REQUEST FOR PROPOSAL (RFP #027) "PHASE I -WESTERN BYPASS CORRIDOR" The City of Temecula, Public Works Department, hereinafter referred to as the City, is inviting proposals from qualified consultant firms experienced in Civil Engineered Infrastructure Design to provide grading and improvement plans for the Wester Bypass Corridor. A proposal should be submitted for each project and include the preparation of improvement plans, bid specifications, engineer's estimate, bidding administration estimate and other associated plans and studies necessary to provide the City with a "turn-key" set of contract documents. I. SCOpe of Project The proposal shall include the preparation of the preliminary and final design for Phase I of the Western Bypass Corridor, pursuant to the Capital Improvement Program adopted August 9, 1994 (see excerpts attached), from Vincent Moraga Drive to Highway 79(S), including the bridge crossing over Murrieta Creek, and coordination with the current Assessment District 159 plans for the I~15/Highway 79(S} Interchange. The Western Bypass Corridor is classified as a Secondary Highway with an 88 foot full width right-of-way in accordance with the attached typical section. Front Street south of Santiago Road is classified as a Major Highway with a 1 O0 foot full width right-of way in accordance with City of Temecula Standard No. 101, modified in compliance with the Typical Roadway Cross Sections of the City of Temecula General Plan (see attached typical section). More specifically the proposal should include the following activities: Finalize Alignment Study: utilizing the "Western Bypass Corridor Alignment Study" dated August, 1992 prepared by NBS/Lowry and LSA Associates and existing topographical information, prepare a 1" = 100' scale "engineered", calculated alignment study including ownership information. Preliminary Grading and Improvement Plan: based on the "Final Alignment Study", prepare a 1" = 100' scale preliminary grading and improvement plan incorporating recommendations made in the "Westside Specific Plan" and associated Environmental Impact Report (not yet available). The plans shall also include preliminary bridge improvement plans and prelim~ary earthwork estimates balancing cut and fill. -1 - r:\rfp\O27\O27,rfp REQUEST FOR PROPOSAL OCTOBER, 1994 Page 2 3. Prepare preliminary engineering estimates. Other Agency Permit Processing: process the necessary permits from external agencies and obtain their approvals to construct the Western Bypass Corridor including the Murrieta Creek Crossing and the improvements within Celttans right-of-way pursuant to the preliminary. Final Design: prepare a 1" = 40' scale Final Grading and Improvement Plan and complete project specifications, as approved by the Department of Public Works, for the Front Street realignment. Final Design: prepare a 1" = 40' scale Final Grading and Improvement Plan complete project specifications, as approved by the Department of Public Works, for the Western Bypass Corridor including the design of a bridge crossing over Murrieta Creek and compatibility with the planned Assessment District 159 improvements to the Highway 79/I-15 Interchange. Final Design: prepare Traffic Signal Plans for the intersections of the Western Bypass Corridor with Front Street and First Street. Final design: Prepare 1" = 5' scale Bridge Plans and associated technical specifications for the Western Bypass Corridor crossing over Murrieta Creek. Right-of-way documents for the acquisition of property necessary to construct the Western Bypass Corridor. The final design shall include a final grading plan and improvement plan, traffic signal plan, bridge plan, traffic control plan, erosion control plan, storm water pollution prevention plan (SWPPP), utility coordination, final earthwork estimates (cut and fill quantities to balance including adjustment for shrink, swell, or unsuitable material), engineering estimates, preliminary soils reports (including recommendations regarding unsuitable materials and street sections), hydrology studies, storm drain design, bid specifications, complete "turn-key" contract documents, and attendance at a pre-construotion meeting. II. Contents of Statement of Qualifications The prospective consultant shall provide the City with the following information: A. A description of the consultant firm, organization structure, location of principal offices, location of office which will be performing the majority of the work, number of professional personnel, and other pertinent information, including the names and experience of all staff members who will work on the project. -2- r:\ffp\O27\027.rfp REQUEST FOR PROPOSAL OCTOBER, 1994 Page 3 E. F. G. Related project experience and client references, concentrating on "turn-key" projects where the consulting firm can demonstrate that minimal project management was required of City Staff. The name of the principal or project manager in the firm who will serve as Resident Engineer and have direct and continued responsibility for the project. This person will be the City Staff contact on all matters dealing with the project and will handle the day-to-day activities through to completion. The names of any outside consultants or subcontractors to be utilized, along with an experience and project resume. The project approach shall include a schedule of man-hours necessary to complete the project by task and position according to the schedule provided in Section III, item B. A time and materials not to exceed proposal for the cost to complete the project. A current billing rate schedule. III. Selection Criteria The City plans to consider the consultant firm's experience with similar projects, the qualifications and number of staff available for the assignment, any outside consultants or associates to be retained, the firm's demonstrated ability to meet deadlines, and the total cost for services provided. A Selection Committee Will review the proposals submitted and may request interviews from the top firms. Based on qualifications, presentation, and the proposal, the Selection Committee will rank the final firms. The City reserves the right to negotiate terms and scope of work with the highest ranked firm. If an agreement cannot be negotiated, the City reserves the right to renegotiate with any other finallet. -3- r:\rfp\O27\O27.rfp REQUEST FOR PROPOSAL OCTOBER, 1994 Page 4 IV. Time Schedules The prospective consultant shall indicate the total time frame proposed to complete the project. A. The following is the City's tentative schedule for selection of the consultant: Pre-proposal Meeting Deadline for filing RFP: Staff review of proposals by: Interview of top consultants by: (If deemed necessary) Recommendation to City Council for approval: October 12, 1994 10:00 am @ City Hall Main Conference Room October 18, 1994 October 25, 1994 November 1, 1994 November 22, 1994 The City's tentative schedule for the design phase of the project is as follows: 1. Submit Phase h Alignment Study January 13, 1995 2. City Staff review and approval of Phase I March 1, 1995 3. Submit Phase I1: Preliminary 1" = 100'scale May 10, 1995 grading and improvement plan, preliminary soils report, preliminary earthwork quantities (to be balanced including shrink, swell, and removals), preliminary cost estimates, and environmental assessments Other agencies and City staff review and June 16, 1995 approval of Phase II 5. Submit Phase llh Final 1" = 40' scale August 4, 1995 grading and improvement plan, final earthwork quantities (to be balanced including shrink, swell, and removals), final cost estimates, prepare necessary right-of-way documents 6. City staff review and approval of Phase III September 1, 1995 -& r:\~p\027\027.rfp REQUEST FOR PROPOSAL OCTOBER, 1994 Page 5 Recommendation to City Council for Construction Contract Award October 9, 1995 Five (5) copies of the proposal must be received by 5:00 p.m. on the filing deadline at: City Clerk's Office City of Temecula 43174 Business Park Drive Temecula, CA 92590 Please clearly mark the envelope as follows: "RFP - Public Works Department #027 - The Old Town Redevelopment Project C. D. E. General Information The proposal shall include all work required to prepare the grading plans, improvement plans, specifications and other associated plans and studies necessary to provide the City with a "turn-key" set of Contract Documents for the Old Town Redevelopment Project. The proposal shall be signed by an authorized official of the consultant firm. The proposal shall be valid for a minimum of ninety (90) days. The City reserves the right to reject any and all submittals. Please provide us with any exceptions, additions, or suggestions which will aid us in our selection process. The terms and scope of the proposal may be modified on the basis of professional negotiations between the City and the prospective consultant before a contract is awarded. If the City and prospective consultant fail to reach a contractual agreement, the City may renegotiate with any other finelist. Please refer all questions regarding the content of this RFP to Raymond A. Casey, Principal Engineer at (909) 694-6411. Consultant is obligated to provide evidence of insurance liability and abide by the City's risk management procedures in accordance with "Risk Management Manual" dated December 1992. -5- r:\rfp\027\027 .tip REQUEST FOR PROPOSAL OCTOBER, 1994 Page 6 Jm Consultant will maintain required professional licenses and registration during the life of the Contract with the City. Attendance at the October 12, 1994 Pre-Proposal Meeting is required to be eligible for the consultant to be considered. II. A. B, Cit~ to Provide Plancheck services at no cost to the consultant. Construction soils testing, construction staking and the necessary certifications to be provided by the Contractor as required by the Department of Public Works. III. A. B. C. PAYMENT SCHEDULE: 75% upon plans signature by the City 15% upon contract award for the construction 10% to be retained until notice of completion issued for project construction. Sincerely, CITY OF TEMECULA Raymond A. Casey Principal Engineer - Land Development Attachments: Conceptual map of Phase I - Western Bypass Corridor Excerpts 1994 Capital Improvement Program adopted August 9, 1994 Western Bypass Corridor Street Section Standard City of Temecula Standard No. 101 -6- r:~rfp\027\027 .rfp // c~ ,/ R/W 5' ' 8' 12' 1,3' :7 06,' b J: R/W 12',, ¢ 13' 12' 8' 5' j ~ ~ I,.~'''~ MODIFIED SECONDARY HIGHWAY ALTERNATE SECTION BIKE LANE NBS~ PAGE 2 OF 2 EXHIBIT · 2 PUBLIC WORKS DEPARTMENT ADDENDUM NO. 1 REQUEST FOR PROPOSAL (RFP ~027) "PHASE I - WESTERN BYPASS CORRIDOR" CORREC~ON Due to the anticipated number of responses, please note the change in time and location for the pre-proposal meeting as specified in Section IV, Time Schedules of the RFP package. The pre-proposal meeting will be held at 2:00 pm on October 12, 1994 at Temecula Community Recreation Center, Room A.B Rancho California Sports Park, 30875 Rancho Vista Road, Temecula, California 92592. (See map attached) Contact John Pourkazemi or myself at (909) 694-6411 with any questions. Raymond A. Casey, Principal Engineer Date The applicants acknowledges receipt of the above Addendum No. 1 which shall be submitted with the proposal. Signature Date r:\rfp\O27~addenduml/ajp Meadowview Old Town \ \ \ Los Ra n / !1 TEMECULA CITY OF TEMECULA DEPARTWIF. NT OF PUBLIC WORKS ADDENDUM NO. 2 REQUEST FOR PROPOSAL (RFP ~027) "PHASE I - WESTERN BYPASS CORRIDOR" The following items are added to Section I. Scope of Project HEC 2 analysis associated with the bridge crossing at Murrieta Creek. Metric system shall be incorporated into all plans, specifications, and related documents. Erosion control to include non-irrigated erosion control methodologies. Utilities design shall not be a part of the scope of work with the exception of conduit crossings shown approximately eve~ 100 feet. The City's tentative schedule for selection of the consultant as indicated in item A, Section IV. Time Schedules shall be revised as follows: 2. Deadline for fding RFP: 3. Staff review of proposals by: 4. Interview of top consultants by: (If deemed necessary) 5. Recommendation to City Council for approval: October 25, 1994 November 1, 1994 November 8, 1994 November 29, 1994 r:\rfp\O27\addendm2/ajp Section II. City To Provide includes the following A 1" =40' scale topographic map of the area. City will pay the fees required by other public agencies for their application processing, project review, and permit issuance. A. B. C. D. Section E[I. Payment Schedules shall be modified as follows: Monthly incremental billing up to a maximum of 30% upon first plan check by City Monthly incremental billing up to a maximum of 30% upon second plan check by City Monthly incremental billing up to a maximum of 30% upon plans signature by City 10% to be retained until notice of completion issued for project construction Contact John Pourkazemi or myself at (909) 694-6411 with any questions. Raymond A. Casey, Principal Engineer Date The applicants acknowledges receipt of the above Addendum No. 2 which shall be submitted with the proposal. Signature Date r:\rfp\O27\addendm2/ajp CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ADDENDUM NO. 3 REQUEST FOR PROPOSAL (RFP//027) "PHASE I - WESTERN BYPASS CORRIDOR" The following information is attached for your information: · Riverside County Flood Control and Water Conservation District's conceptual plan and proposed typical section for Murrieta Creek. Contact John Pourkazemi or myself at (909) 694-6411 with any questions. Raymond A. Casey, Principal Engineer Date The applicants acknowledges receipt of the above Addendum No. 3 which shall be submitted with the proposal. Signature Date r:\rfp\O27~addendm3/ajp .( H/W :.-. ~o' ATYPICAL ~ACH SIDF ~1 UND PR N'X-Low PLO'." C~,~.~LS--~ BOTTOM WIDTH MURRIETA CREEK TYPICAL SECTION BTA. 38+OO TO STA. 62-70 BTA. H3+O0 TO ST~. 602+00 R/' _./ STA. ZrY/7) + ~"/T>','~) ,,~d' ZO' /O 38+00 TO STA. 62+'~O A'//,~ ATTACHMENT NO. 5 Request for Proposal #28 CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS REQUEST FOR PROPOSAL (RFP #028) "FIRST STREET EXTENSION" The City of Temecula, Public Works Department, hereinafter referred to as the City, is inviting proposals from qualified consultant firms experienced in Civil Engineered Infrastructure Design to provide grading and improvement plans for the First Street Extension. A proposal should be submitted for each project and include the preparation of improvement plans, bid specifications, engineer's estimate, bidding administration estimate and other associated plans and studies necessary to provide the City with a "turn-key" set of contract documents. I. Scope of Project Proposal shall include the preparation of the preliminary and final design for: First Street Extension including the bridge crossing over Murrieta Creek, the First Street/Front Street/Santiago Road Intersection Improvements, a Traffic Signal at First Street and Front Street, and the extension of First Street to the proposed Western Bypass Corridor, pursuant to the Capital Improvement Program adopted August 9, 1994 (see excerpts attached). The Western Bypass Corridor is classified as a Secondary Highway with an 88 foot full width right-of-way in accordance with a section to include a 12 foot wide raised landscaped median (see attached typical section). Front Street south of Rancho California Road is classified as a Principal Collector Highway with a 78 foot full width right-of way in accordance with City of Temecula Standard No. 110 (see attached typical section). Front Street between Moreno Road/Mercedes Street and Santiago Road is classified as a General Local Street with a 60 foot full width right-of-way in accordance with City of Temecula Standard No. 104 Section "A" (see attached typical section). Front Street south of Santiago Road is classified as a Major Highway with a 1 O0 foot full width right-of way in accordance with City of Temecula Standard No. 101, modified in compliance with the Typical Roadway Cross Sections of the City of Temecula General Plan (see attached typical section). First Street is classified as a General Local Street with a 60 foot full width right-of-way in accordance with City of Temecula Standard'No. 104, Section "A" (see attached typical section). -1 - r:\rfp\O28\028.rfp REQUEST FOR PROPOSAL OCTOBER, 1994 Page 2 Santiago Road is classified as a Secondary Highway with an 88 foot full width right-of-way in accordance with City of Temecula Standard No. 102, modified in compliance with the Typical Roadway Cross Sections of the City of Temecula General Plan (see attached typical section). More specifically the proposal shall include the following activities: Preliminary Grading and Improvement Plan: prepare a 1" = 100' scale preliminary Grading and Improvement Plan for the First Street Extension only, including preliminary earthwork estimates, 2. Preliminary soils report Other Agency Permit Processing: process the necessary permits from external agencies and obtain their approvals to construct the First Street extension including the Murrieta Creek Crossing. Final Design: prepare a Street Improvement Plan and Traffic Signal Plan, complete project specifications (including technical specifications), as approved by the Department of Public Works, for First Street/Front Street/Santiago Road Intersection Improvements. Final Design: prepare a 1" = 40' scale Final Grading and Improvement Plan including complete project specifications (including technical specifications), as approved by the Department of Public Works, for the First Street Extension including the bridge crossing over Murrieta Creek. 6. Final design: Prepare a 1" = 5' scale bridge plan and associated technical specifications for the Western Bypass Corridor crossing over Murrieta Creek. 7. Preparation of right-of-way documents for the acquisition of property necessary to construct the Western Bypass Corridor. The final design shall include a final grading and improvement plan, street improvement plan and traffic signal plan, traffic control plan, erosion control plan, storm water pollution prevention plan (SWPPP), including utility coordination, final earthwork estimates (cut and fill quantities to balance including adjustment for shrink, swell, or unsuitable material) engineering estimates, preliminary soils report, (including recommendations regarding unsuitable materials and street sections), hydrology study, storm drain design, bid specifications, complete "turn- key" contract documents, and attendance at a pre-construction meeting. -2- r:\rfp\028\028 .rfp REQUEST FOR PROPOSAL OCTOBER, 1994 Page 3 II. Contents of Statement of Qualifications The prospective consultant shall provide the City with the following information: A. A description of the consultant firm, organization structure, location of principal offices, location of office which will be performing the majority of the work, number of professional personnel, and other pertinent information, including the names and experience of all staff members who will work on the project. B. Related project experience and client references, concentrating on "turn-key" projects where the consulting firm can demonstrate that minimal project management was required of City Staff. C. The name of the principal or project manager in the firm who will serve as Resident Engineer and have direct and continued responsibility for the project. This person will be the City Staff contact on all matters dealing with the project and will handle the day-to- day activities through to completion. D. The names of any outside consultants or subcontractors to be utilized, along with an experience and project resume. E. The project approach shall include a schedule of man-hours necessary to complete the project by task and position according to the schedule provided in Section III, item B. F. A time and materials not to exceed proposal for the cost to complete the project. G. A current billing rate schedule. III. Selection Criteria The City plans to consider the consultant firm's experience with similar projects, the qualifications and number of staff available for the assignment, any outside consultants or associates to be retained, the firm's demonstrated ability to meet deadlines, and the total cost for services provided. A Selection Committee will review the proposals submitted and may request interviews from the top firms. Based on qualifications, presentation, and the proposal, the Selection Committee will rank the final firms. The City reserves the right to negotiate terms and scope of work with the highest ranked firm, If an agreement cannot be negotiated, the City reserves the right to renegotiate with any other finalist. -3- r:\ffp\O28~028.ffp REQUEST FOR PROPOSAL OCTOBER, 1994 Page 4 IV. Time Schedules The prospective consultant shall indicate the total time frame proposed to complete the project. A. The following is the City's tentative schedule for selection of the consultant: 1. Pre-proposal Meeting 2. Deadline for filing RFP: 3. Committee review of proposals by: 4. Interview of top consultants by: (If deemed necessary) 5. Recommendation to City Council for approval: October 12, 1994 11:00 am @ City Hall Main Conference Room October 18, 1994 October 25, 1994 November 1, 1994 November 22, 1994 B. The City's tentative schedule for the design phase of the project is as follows: 1. Submittal of a 1" = 100' scale preliminary Grading January 1, 1995 and Improvement Plan, earthwork quantities, and preliminary soils report for review 2. Submittal of Environmental Assessment to City staff and other agencies for review February 15, 1995 3. Submittal of 1" = 40' scale Grading and March 31,1995 improvement Plan and Traffic Signal Plan and specifications for first plancheck 4. Plan signature by City Staff June 30, 1995 5. Recommendation to City Council for Construction Contract Award August 3, 1995 -4- r:\ffp\028\028 .rfp REQUEST FOR PROPOSAL OCTOBER, 1994 Page 5 Five (5) copies of the proposal must be received by 5:00 p.m. on the filing deadline at: City Clerk's Office City of Temecula 43174 Business Park Drive Temecula, CA 92590 Please clearly mark the envelope as follows: "RFP - Public Works Department 8028 - The Old Town Redevelopment Project V. General Information A. The proposal shall include all work required to prepare the grading plans, improvement plans, specifications and other associated plans and studies necessary to provide the City with a "turn-key" set of Contract Documents for the Old Town Redevelopment Project. B. The proposal shall be signed by an authorized official of the consultant firm. C. The proposal shall be valid for a minimum of ninety (90) days. D. The City reserves the right to reject any and all submittals. E. Please provide us with any exceptions, additions, or suggestions which will aid us in our selection process. F. The terms and scope of the proposal may be modified on the basis of professional negotiations between the City and the prospective consultant before a contract is awarded. If the City and prospective consultant fail to reach a contractual agreement, the City may renegotiate with any other finalist. Please refer all questions regarding the content of this RFP to Raymond A. Casey, Principal Engineer at (909) 694-6411. Consultant is obligated to provide evidence of insurance liability and abide by the City's risk management procedures in accordance with "Risk Management Manual" dated December 1992. Consultant will maintain required professional licenses and registration during the life of the Contract with the City. Attendance at the October 12, 1994 Pre-Proposal Meeting is required to be eligible for the consultant to be considered. -5- r:\ffp\O28\O28.ffp REQUEST FOR PROPOSAL OCTOBER, 1994 Page 6 VI. City to Provide A. Plancheck services at no cost to the consultant. B. Construction staking and the necessary certifications to be provided by the Contractor. VII. PAYMENT SCHEDULE: A. 75% upon plans signature by the City B. 15% upon contract award for the construction C. 10% to be retained until notice of completion issued for project construction. Sincerely, CITY OF TEMECULA R?ayo~ndA.~CCesey~2 Principal Engineer - Land Development Attachments: Conceptual map of Phase I - Western Bypass Corridor Excerpts 1994 Capital Improvement Program adopted August 9, 1994 Western Bypass Corridor Street Section Standard City of Temecula Standard No. 110 City of Temecula Standard No. 104 City of Temecula Standard No. 101 City of Temecula Standard No. 102 -iS- r:\ffp\O28~028 .ffp ! / R/w [' 5' ' 8' 12' 13' R/W 78' 2', 1,3' 12' 8' 5' MODIFIED SECONDARY HIGHWAY ALTERNATE SECTION BIKE LANE NB~OWRY PAGE 2 OF 2 EXHIBIT 2 DATE INZT. DEPUTY C1TY R,C.E. Nql 37~54 EXP, 6-30-g2 CITY OF TEMECULA INDUSTRIAL COLLECTOR STREET STANDARD NO. 110 REVISION8 INIT. A~PROV~D DO~LA~.STE~AT~ DEPUTY C~TY EN~NEER R.C,E. NO. 37~54 EXP. 6-30-9~ CITY OF TEMECULA GENERAL LOCAL STREET STANDARD NO. 104 ~ON,~ DATE REVISIONS DATE INIT. APPROVE) ~ATE ,~ /1~.t~?/ DEPUTY CITY ENGINEER R,C.E. NO, 37854 EXP. 6-30-9~ CITY OF TEMECULA SECONDARY HIGHWAY STANDARD NO. 102 it_y of Temecula 174 Business Park Drive · Temecula, California 92590 PUBLIC WORKS DEPARTMRNT (9091 694-1989 · FAX (909) 694-1999 ADDENDUIVI NO, 1 REQUEST FOR PROPOSAL (RFP ~028) "FIRST STREET EXTENSION" COILRECTION Due to the anticipated number of responses, please note the change in time and location for the pre-proposal meeting as specified in Section IV, Time Schedules of the RFP package. The pre-proposal meeting will be held at 3:00 pm on October 12, 1994 at Temeeula Community Recreation Center, Room A.B Rancho California Sports Park, 30875 Rancho Vista Road, Temecula, California 92592. (See map attached) Contact john Pourkazemi or myself at (909) 694-6411 with any questions. ymo~n~~P ' Ra rincipal Engineer Date The applicants acknowledges receipt of the above Addendum No. 1 which shall be submiRed with the proposal. Signature Date ~P,,r~lea on Recvcaed Paper r:\~p\O28\addenduml/ajp Meadowview TEMECULA Old Town \ \ \ Los Ra h / CITY OF TEMECULA DEPARTMF, NT OF PUBLIC WORKS ADDENDUM NO. 2 REQUEST FOR PROPOSAL (RFP #028) "FIRST STREET EXTENSION" (909) 694q989 o FAX (909) 694-1999 The following items are added to Section I. Scope of Project HEC 2 analysis associated with the bridge crossing at the Murrieta Creek. Metric system shall be incorporated into all plans, specifications, and related documents. Erosion control to include non-irrigated erosion control methodologies. Utilities design shall not be a part of the scope of work with the exception of conduit crossings shown approximately every 100 feet. A 1" =40' scale topegraphic map of the project site shall be prepared The City's tentative schedule for selection of the consultant as indicated in item A, Section IV, Time Schedules shall be revised as follows: 2. Deadline for f~ing RFP: 3. Staff review of proposals by: 4. Interview of top consultants by: (If deemed necessary) 5. Recommendation to City Council for approval: October 25, 1994 November 1, 1994 November 8, 1994 November 29, 1994 r:\~p\O28\addendm2/ajp Section VI. Ci___ty To Provide includes the following City will pay the fees r~uired by other public agencies for their application processing, project review, and permit issuance. A. B. C. D. Section VH. Payment Schedules shall be modified as follows: Monthly incremental billing up to a maximum of 30% upon first plan check by City Monthly incremental billing up to a maximum of 30% upon second plan check by City Monthly incremental billing up to a maximum of 30% upon plans signature by City 10% to be reined until notice of completion issued for project construction The Capital Improvement Program, Project Budget Description is attached. Contact John Pourkazemi or myself at (909) 694-6411 with any questions. Raymond A. ~asey, Principal Engineer Date The applicants acknowledges receipt of the above Addendum No. 2 which shall be submitted with the proposal. Signature Date r:\rfp\O28\addendm2/ajp 0 o ,_~ '~ ..2 of Temecula Park Drive · Temecula, California 92590 CITY OF TEAfECULA DEPARTMENT OF PUBLIC WORKS ADDENDUM NO. 3 REQUEST FOR PROPOSAL (RFP t/028) "FIRST STREET EXTENSION" (909) 694-1989 · FAX (909) 694-!999 The following information is attached for your information: · Riverside County Flood Control and Water Conservation District's conceptual plan and proposed typical section for Murrieta Creek. Contact John Pourkazemi or myself at (909) 694-6411 with any questions. Raymond A. C~(s(y, Principal Engineer The applicants acknowledges receipt of the above Addendure No. 3 which Shall be submitted with the proposal. Signature Date r:\rfp\O28\addendm3/ejp RIW - /,JOINT USE- SERVICE ROAD AND BIKING/HIKING TRAIL 6' DECORATIVE ORNAMENTAL E T · BOTTOM WIDTH MURRIETA CREEK TYPICAL SECTION STA. 67+00 TO STA, 108+71 /'r/.~,' .Y STA. 67+00 TO STA. 108+71 ATTACHMENT NO. 6 Request for Proposal #29 CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS REQUEST FOR PROPOSAL (RFP//029) "RANCHO CALIFORNIA ROAD/FRONT STREET INTERSECTION IMPROVEMENTS" The City of Temecula, Public Works Department, hereinafter referred to as the City, is inviting proposals from qualified consultant firms experienced in Civil Engineered Infrastructure Design to provide a right-of-way and needs study, improvement plan, and Traffic Signal Modification plan for the intersection of Rancho California Road and Front street. A proposal should include the preparation of a right-of-way and needs study, a street improvement plan, a traffic signal modification plan, bid specifications, engineer's estimate, bidding administration estimate and other associated plans and studies necessary to provide the City with a "turn-key" set of contract documents. I. Scooe of Proiect Proposal shall include the preparation of a right-of-way and needs study and final design for improvements to the Rancho California Road/Front Street Intersection. Rancho California Road west of Front Street is classified as a Major Highway with a 100 foot full width right-of-way in accordance with City of Temecula Standard No. 101. Rancho California Road east of Front Street is classified as an Urban Arterial with a 134 foot full width right-of-way in accordance with City of Temecula Standard No. IOOA. Front Street north of Rancho California Road is classified as a Major Highway with a 100 foot full width right-of-way in accordance with City of Temecula Standard No. 101. Front Street south of Rancho California Road is classified as a Principal Collector with an 88 foot full width right-of-way in accordance with City of Temecula Standard No. 104. More specifically the proposal should include the following activities: Right-~f-way and needs study: Research existing right-of-way configuration and review_traffic study for the Rancho California Road/Front Street intersection. Make recommendation regarding required intersection improvements. -1 - r:\rfp\029\O29.tfl} REQUEST FOR PROPOSAL OCTOBER, 1993 Pa~e 2 Final Design: prepare a street improvement plan including complete project specifications, as approved by the Department of Public Works, for Rancho California Road/Front Street Intersection Improvements. 3, Traffic Signal Modification plan and specifications. The final documents shall include a right-of-way and needs study, street improvement plans, including utility coordination, engineering estimates, a preliminary soils report (including recommendations regarding street sections), bid specifications, complete "turn-key" contract documents, and attendance at a pre-construction meeting. II. Contents of Statement of Qualifications The prospective consultant shall provide the City with the following information: A description of the consultant firm, organization structure, location of principal offices, location of office which will be performing the majority of the work, number of professional personnel, and other pertinent information, including the names and experience of all staff members who will work on the project. Related project experience and client references, concentrating on "turn-key" projects where the consulting firm can demonstrate that minimal project management was required of City Staff. Cm The name of the principal or project manager in the firm who will serve as Resident Engineer and have direct and continued responsibility for the project. This person will be the City Staff'contact on all matters dealing with the project and will handle the day-to-day activities through to completion. De The names of any outside consultants or subcontractors to be utilized, along with an experience and project resume. The project approach shall include a schedule of man-hours necessary to complete the project by task and position according to the schedule provided in Section III, item B. F. A time and materials not to exceed proposal for the cost to complete the project. G. Current billing rate schedule. III. Selection Criteria -- The City plans to consider the consultant firm's experience with similar 'projects, the qualifications and number of staff available for the assignment, the outside consultants and -2- r:\ffp\O29\O29,ffp REQUEST FOR PROPOSAL OCTOBER, 1993 Page 3 associates to be retained, the firm's demonstrated ability to meet deadlines, and the total cost for services provided. A Selection Committee will review the proposals submitted and may request interviews from the top firms. Sased on qualifications, presentation, and the I~roposal, the Selection Committee will rank the final firms. The City reserves the right to negotiate terms and scope of work with the highest ranked firm. If an agreement cannot be negotiated, the City reserves the right to renegotiate with any other finalist. IV. Time Schedules The prospective consultant shall indicate the total time frame proposed to complete the project. A. The following is the City's tentative schedule for selection of the consultant: Pre-proposal Meeting Deadline for filing RFP: Staff review of proposals by: Interview of top consultants by: (If deemei~ necessary) Recommendation to Council for approval: October 26, 1994 10:00 am @ City Hall Main Conference Room November 2, 1994 November 10, 1994 November 18, 1994 December 13, 1994 The City's tentative schedule for the design phase of the project is as follows: 1. Submittal of right-of-way and needs study 2. Completion of Preliminary Soils Report 3. Submittal of Street Improvement Plan, Traffic Signal Modification Plan, and specifications for City Staff review 4. Plan approval by City Staff 6. Recommendation to City Council for Contract Award January 20, 1995 February 20, 1995 April 21, 1995 June 16, 1995 September 11,1995 -3- r:\rfp\O29\O29.rfp REQUEST FOR PROPOSAL OCTOBER, 1993 Page 4 Five (5) copies of 'the proposal must be received by 5:00 p.m. on the filing deadline at: City Clerk's Office City of T9mecul~ 43174 Business Park Drive Temecula, CA 92590 Please clearly mark the envelope as follows: "RFP - Public Works Department #029 - The Old Town Redevelopment Project C. D, E. General Information The proposal shall include all work required to prepare the grading plans, improvement plans, specifications and other associated plans and studies necessary to provide the City with a "turn-key" set of Contract Documents for the Old Town Redevelopment Project, The proposal shall be signed by an authorized official of the consultant firm. The proposal shall be valid for a minimum of ninety (90) days. The City reserves the right to reject any and all submittals. Please provide us with any exceptions, additions, or suggestions which will aid us in our selection process. The terms and scope of the proposal may be modified on the basis of professional negotiations between the City and the prospective consultant before a contract is awarded. If the City and prospective consultant fail to reach a contractual agreement, the City may renegotiate with any other finalist. Please refer all questions regarding the content of this RFP to Raymond A. Casey, Principal Engineer at (909) 694-6411. Consultant is obligated to provide evidence of insurance liability and abide by the City's risk management procedures in accordance with "Risk Management Manual" dated December 1992. Consultant will maintain required professional licenses and registration during the life of the Contract with the City. -4- r:\rfp\O29\O29 .rfp REQUEST FOR PROPOSAL OCTOBER, 1993 Page 5 II. a. B. Attendance at the October 26, 1994 Pre-Proposal Meeting is required to be eligible for the consultant to be considered. City to Provide Plancheck services at no cost to the consultant. Construction staking and the necessary certifications to be provided by the Contractor. III. a. B. C. PAYMENT SCHEDULE: 75% upon plans signature by the City 15% upon contract award for the construction 10% to be retained until notice of completion issued for project construction. Sincerely, CITY F TEMECULA i~as~y~' Principal Engineer - Land Development Attachments: Excerpts from "Old Town Specific Plan Traffic Impact Study" City of Temecula Standard No. 100A City of Temecula Standard No.101 City of Temecula Standard No. 104 -5- r:~rfp\O29\O29.rfp I I I I I I I I I I OLD TOWN TEMECULA SPECIFIC PLAN TRAFFIC IMPACT STUDY REPORT CITY OF TEMECULA (REVISED) Prepared for: URBAN DESIGN STUDIO 31866 Camine Capistrano San Juan Capistrano, CA 92675 Prepared by: ROBERT KAHN, JOHN KAIN & ASSOCIATES, 4101 Birch Street, Suite 100 Newport Beach, CA 92660 January 4, 1993 INC. JN:I34-91-001 As future areawide development occurs the additional intersection travel lanes listed below are recommended to mitigate the impact of c~nnulative growth on traffic circulation. The implementation of each measure shall be determined as future entitlements are granted fur development in and around the project area. Additional Improvements: I I ! I I Business Park Drive/Rancho california Northbound - one left turn lane Southbound - one left turn lane Road Diaz Road/Rancho california Road Realignment of intersection to provide Diaz Road to Felix Valdez Road Front Street/Rancho California Road Northbound - second right turn lane Southbound - second left turn lane Eastbound - third through lane Westbound - second left turn lane Front Street/Moreno Road Westbound - one left turn lane, lane one right turn Front Street/Main Street Northbound - one left turn lane Southbound - one left turn lane Eastbound - one left turn lane Westbound - one left turn lane 88 an extension of I I I I I I I ! I !1 DATE REV]81ON8 DATE DATE rNIT. DEPUTY CITY ENGZNEESR R.C.E. NO. 37;>54 EXP. 6-30-9p CITY OF TEMECULA GENERAL LOCAL STREET STANDARD NO. 104 Citv of Temecula 43174 Business Park Drive · Temecula, California 92590 (909) 694-1989 · FAX (909) 694-1999 ADDENDUM NO. 1 REQUEST FOR PROPOSAL (RFP #029) "RANCHO CALIFORNIA ROAD/ FRONT STREET INTERSECTION IMPROVE1VIENTS" CORRECTION Due to the anticipated number of responses, please note the change in time and location for the pre-proposal meeting as specified in Section IV, Time Schedules of the RFP package. The pre-proposal meeting will be held at 2:00 pm on October 26, 1994 at Temecula Community Recreation Center, Room A.B Rancho California Sports Park, 30875 Rancho Vista Road, Temecula, California 92592. (See map attached) Contact John Pourkazemi or myself at (909) 694-6411 with any questions. ,~ Raymond A. , Principal Engineer Date The applicants acknowledges receipt of the above Addendum No. 1 which shall be submitted with the proposal. _ Signature Date Meadowview TEMECULA Old Town \ \ / Los Rarzch / City_ of Temecula 43174 Business Park Drive · ~'emecula, California 92590 (909] 694-1989 · FAX 1909i 69'4--1999 1989 CITY OF IEV[ECULA _ _ DEPARTMENT-OF PUBLIC-WORKS ADDENDUM NO. 2 REQUEST FOR PROPOSAL (RFP//029) "RANCttO CALIFORNIA ROAD/FRONT STREET INTERSECTION IMPROW_/VIENTS" A. B. C. D. The following item is added to Section I. Scope of Project Metric system shall be incorporated into all plans, specifications, and related documents. Front Street south of Rancho California Road is classified as a Principal Collector with an 88 foot full width fight-of-way in accordance with City of Temecula Standard No. 102, copy of the standard as attached. Section II. City To Provide includes the following City will pay the fees required by other public agencies for their application processing, project review, and permit issuance. Section HI. Payment Schedules shall be modified as follows: Monthly incremental big up to a maximum of 30% upon first plan check by City Monthly incremental billing up to a maximum of 30% upon second plan check by City Monthly incremental billing up to a maximum of 30% upon plans signature by City 10% to be retained until notice of completion issued for project construction r:\dp\O29\addendm2 Contact John Pour~cazemi or myself at (909) 694-6411 with any questions. , ' ' Engineer The applicants-acknowledges-receipt-of theabove -Addendum No. '2 'which' shall be submitted with the proposal. Signature Date r:\rfp\O29\addendm2 ~: ' W Z W Ld b.J > .q: Q_ ~ X REVISIONS DATE INXT. CITY OF TEMECULA SECONDARy HIGHWAy STANDARD NO. 102 City of Temecula siness Park Drive · Temecula, California 92590 · (909] 694-1989 FAX (909) 694-t999 CITY OF TEMECULA DEPARTMF~NT OF PUBLIC WORKS ADDENDUM NO. 3 REQUEST FOR PROPOSAL (RFP "RANCHO CALIFORNIA ROAD/FRONT STREET INTERSECTION IMPROVEMENTS" The City's tentative schedule as indicated in Section IV. Time Schedules shall be revised as follows: The following is the City's tentative schedule for selection of the consultant: Deadline for filing RFP: Staff review of proposals by: Interview of top consultants by: Gf deemed necessary) Recommendation to City Council for approval: November 9, 1994 November 17, 1994 November 23, 1994 December 13, 1994 The City's tentative schedule for the design phase of the project is as follows: 6. Recommendation to City Council for Contract October 9,1995 Award r:\rfp\O29Xaddendm3 Contact John Pourkazemi or myself at (909) 694-6~11 with any questions. Ray rincipal Engineer The applicants acknowledges receipt of the above Addendum No. 3 which shall be submitted with the proposal. Signature Date r:\rfp\O29\addendm3 ATTACHMENT NO. 7 Request for Proposal #30 CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS REQUEST FOR PROPOSAL (FIFP #30) "OLD TOWN PARKING STUDY" The City of Temecula, Public Works Department, hereinafter referred to as the City, is inviting proposals from fully qualified consultant firms experienced in transportation and traffic engineering to perform a parking study identifying the parking needs associated with the circulation element of the Old Town Redevelopment Project. I. Scope of Project Proposal shall include the preparation of a parking/circulation study evaluating parking facility alternatives and alternative modes of local transportation to provide adequate access for tourists and shoppers in and around Old Town. More specifically, the study shall include the following activities: Analyze and recommend an organized system of public parking within Old Town based on existing land use conditions, existing on and off street parking, the Old Town Specific Plan, and the proposed Old Town Fiedevelopment Project. Analyze the availability and estimated site development/acquisition cost of the alternative parking facilities as depicted on the Potential Parking Lot Locations of the Old Town Specific Plan. (Utilizing the appraisal information provided by the City). Analyze the aggregate parking requirements in conjunction with alternative modes of local transport, i.e. a shuttle service, to provide access in and around Old Town in accordance with the circulation element of the proposed Old Town Redevelopment Project. The analysis shall include specific parking requirements per each proposed facility in addition to evaluating shared parking opportunities with offsetting peak hour parking demands associated with differing land uses in the Old Town area. The study shall prepare and evaluate three alternative parking/local circulation "programs" to adequately serve the needs of the Old Town Redevelopment Project and the future development of the Old Town Specific Plan in aggregate, based on the "Public Off-Street Parking Plan", section V. D. 7. of the Old Town Temecula Specific Plan (see attached) for the City's consideration. Evaluate alternative financing mechanisms to fund the development of the necessary parking improvements including parking districts, user fees, etc. -1 - r:\rfp\030\O30.r~p REQUEST FOR PROPOSAL OCTOBER, 1994 Page 2 I1. Contents of Statement of Qualifications The prospective consultant shall provide the City with the following information: A. A description of the consultant firm, organization structure, location of principal offices, location of office which will be performing the majority of the work, number of professional personnel, and other pertinent information, including the names and experience of all staff members who will work on the project. B. Related project experience and client references, concentrating on "turn-key" projects where the consulting firm can demonstrate that minimal project management was required of City Staff. C. The name of the principal or project manager in the firm who will serve as Resident Engineer and have direct and continued responsibility for the project. This person will be the City Staff contact on all matters dealing with the project and will handle the day-to-day activities through to completion. D. The names of any outside consultants or subcontractors to be utilized, along with an experience and project resume. E. The project approach shall include a schedule of man-hours necessary to complete the project by task and position according to the schedule provided in Section III, item B. F. A time and materials not to exceed proposal for the cost to complete the project. G. Current billing rate schedule. III. Selection Criteria The City plans to consider the consultant firm's experience with similar projects, the qualifications and number of staff available for the assignment, the outside consultants and associates to be retained, the firm's demonstrated ability to meet deadlines, and the total cost for services provided. A Selection Committee will review the proposals submitted and may request interviews from the top firms. Based on qualifications, presentation, and the proposal, the Selection Committee will rank the final firms. The City reserves the right to negotiate terms and scope of work with the highest ranked firm. If an agreement cannot be negotiated, the City reserves the right to renegotiate with any other finalist. -2- r:\rfp\O30\O30,rfp REQUEST FOR PROPOSAL OCTOBER, t 994 Page 3 IV. Time Schedules The prospective consultant shall indicate the total time frame proposed to complete the project. A. The following is the City's tentative schedule for selection of the consultant: Pre-proposal Meeting (10:O0 A.M. @ City Hall Main Conference Room) Deadline for filing RFP: Committee review of proposals by: Interview of top consultants by: (If deemed necessary) Recommendation to City Council for approval: October 7, 1994 October 14, 1994 October 18, 1994 October 20, 1994 November 8, 1994 B. The City's tentative schedule for the design phase of the project is as follows: 1. First submittal of Parking/Local Circulation Study: 2. Final approval by City staff: (5) copies of the proposal must be received by 5:00 p.m. on the filing deadline at: City Clerk's Office City of Temacula 43174 Business Park Drive Temecula, CA 92590 Please clearly mark the envelope as follows: "RFP - Public Works Department #030 - The Old To~vn Redevelopment Project" December 15, 1995 February 15, 1995 -3- r:\rfp\O30\030.rfp REQUEST FOR PROPOSAL OCTO2~ER, 1994 Page 4 C. D. E. General Information The proposal shall include all work required to prepare the parking/circulation study for the Old Town Redevelopment Project. The proposal shall be signed by an authorized official of the consultant firm. The proposal shall be valid for a minimum of ninety (90) days. The City reserves the right to reject any and all submittals. Please provide us with any exceptions, additions, or suggestions which will aid us in our selection process. The terms and scope of the proposal may be modified on the basis of professional negotiations between the City and the prospective consultant before a contract is awarded. If the City and prospective consultant fail to reach a contractual agreement, the City may renegotiate with any other finallet. Please refer all questions regarding the content of this RFP to Raymond A. Casey, Principal Engineer at (909) 694-6411. Consultant is obligated to provide evidence of insurance liability and abide by the City's risk management procedures in accordance with "Risk Management Manual" dated December 1992. Consultant will maintain required professional licenses and registration during the life of the Contract with the City. Attendance at the October 7, 1994 Pre-Proposal Meeting is required to be eligible for the consultant to be considered. II. A. B. C. City to Provide Review of the documents, reports and studies at no cost to the consultant. Subject property appraisal information, Description for the Old Town Redevelopment Project -4- r:\tfp\O30\O30,rfp REQUEST FOR PROPOSAL OCTOBER, 1994 Page 5 III. Payment Schedule A. 75% upon plans signature by the City B. 15% upon contract award for the construction C. 10% to be retained until notice of completion issued for project construction, Sincerely, CITY OF TEMECULA Raymond A. Casey Principal Engineer - Land Development Attachment: Section V. D. 7. of the Old Town Temecula Specific Plan, Old Town Traffic Improvements -5- r:\rfp~030~030 .ffp I i I 1 I I 1 Bus stops are spaces to maxim/ze passenger accessibilRy, convenience and safety, while minimizing undue delay or traffic interruptions. Bus stops are generally spaced 800 feet to 1,300 feet apart on roadways surrounding fie project. Bus turnouts are constructed where the potential for auto-bus conflicts warrants separation of transit and passenger vehicles. Spedal con- sideration is given to roadwalls that experience high trafHc volumes or speeds where a bus stopping in a travel lane may be unsafe or impede the free How of traffic. Turnouts, like bus stops, are preferred at the far side of an hntersection whenever possible. Bus turnouts should be considered when at least one of the following conditions is met · Bus parking in the curb lane is prohibited; · Traffic in the curb lane exceeds 250 vehicles during the peak hour; · Passenger volumes exceed 20 boarclings an hour; and · Traffic speed is greater than 45 miles per hour. 6. Buildout Recommendations E,-d'dbit 10 illustrates many new roadway features which are recom- mended in the City of Temecula General Plan Circulation Element. Key network leaPares added to the roadway network which impact Old Town Temecula include: · The extension of Santiago Road to the Westside Corridor Facility; · The extension of Pujol Street/Felix Valdez Avenue southerly to the State Route 79/Westside CorrMor; and · The extension of State Route 79 to the Westside Corridor facility as a continuous roadway corridor north to Clinton Keith Road. 7. Public Off-Street Parking Plan It is antidpated that Old Town will need an organized system of public off-street parking fadUties in the near future. This off-street parking system is necessary to attract tourists and residents as well as assist development/redevelopment concerns in an area of small sized lots and historic structures. Current studies reveal that a shorffall of approximately 360 off-street parking spaces will occur uvon buildout of the Tourist Retail Core. To support this nLunber of parking spaces, it is es~mated that approximately Z5 acres will be required. Currently there are a number of candidate City of Temecula Old Town Specific Plan V - 23 V- 24 sites that could be acquired for this purpose. These potential sites are depicted on a map graphic on the next page. The City of Temecula plans to play a lead role in alleviating parkLng problems in Old Town. Most notably, the City of Temecula w4Ll take an active par~ in the physical development of new off-street pazking fac~ties. The City has a number of land acquisition and fLnancing options available to it. The City also expects private property owners who may benefit from additional off-s~'eet parking to help defray the costs of budlding the parking lots. Therefore, this section identifies the steps necessary to initiate a parking assessment district. a. Land Acouisition The City has several methods available to provide parking dose eo the corninertial heart of Old Town. 1) Negotiated Purchase Most frequently, land is acquired through negotiations with private property owners. Neither party to the acquisition will be disadvantaged because the price is agreed upon voluntarily. 2) Lease The purchase of property for a public purpose ordinarily removes it from the tax rolls, Under some cir.cUms, tances, it may be more expedient to lease properties needed for off-street parking facilities for a stipulated period of time and under designated terms-and conditions. Such an arrangement will require a much sinslier immediate outlay of funds than outright purchase and may be an appropriate device for Temecula. A disadvantage, however, is that when the lease expires or is terminated, the land may be changed to a non-parking use. Nevertheless, such a lease should be drawn to contain an agreement for munidpal purchase of the property at a stated price at the termination of the lease. City of Temecula Old Town Specific Plan ! l I I 3) Condemnation lN'hen negotiations with a proper .ty owner have not produced a reasonable compromise, a munidpality may exerdse its power of eminent domain as authorized by California State law. For tectmical reasons, such as the need to dear title, court proceedings are sometimes necessary. Fordble acquisition by the City is considered a last resort because it tends to be costly and time- consuming and sometimes contributes to poor public relations. 4) Multiple Use Of Existing Public t-,~nds To provide off-street parking, the City may utilize land that was originally acquired for other public purposes, such as for parks, public squares, or su:eets. Such conversions should be made only with full awareness of their recreational, visual and circulatory consequences. Other options are available but not discussed here due to their limited application potential in Old Town include: · Land dedications · Land donations · Reclamation of marginal lands · Air rights · Excess condemnation Finandn~ The following options are open to the City of Temecula for financing land acquisition, construction, and operation of parking facilities: 1) General Revenue Financing Temectzla might consider finandng parking projects from their annual operating or capital improvement budgets. This method is feasible primarily where the required parking projects are limited in scope such as the Town Square portion of Old town. General revenue financing is also appropriate in cases where parking lots can be developed on public land or where property can be purchased or leased at a low cost. City of Temecula Old Town Specific Plan V-26 V - 27 2) Municipal Parking Fund Many communities develop off-street parking facilities from funds accumulated from parking revenues. The net revenues, or a fL×ed percentage of gross revenues, derived From parking meters are deposited in a reserve fund for acquisition and development of additional sites. As the Specific Plan is currently designed, contributions to this fund might also come from developers who wish to pay into the fund in-lieu of providing required off-s~.reet pa:king. The limj.~aticn of the parking fund approach is that it can be a lengthy process, and funds may not accumulate as fast as parking demands grow. 3) Revenue Bonds Financing through revenue bonds is becoming increasingly popular. Only the parking system revenues are pledged to the retirement of the indebtedness and as a consequence, the general debts of the municipality is not affected. The parking system indebtedness is paid off solely from system revenues. These revenues could be gained through parking meters, or an active system of parking fees. It may even be possible to utilize assessments to retire the general debt. Because this iimitation leads to a higher risk, the rate of interest for revenue bonds is higher than for general obligation bonds. An additional safeguard someti.mes required by purchasers of revenue bonds is that the debt coverage ratio for'future years -- that is, projected revenues compared to debt se.4vice requirements - must be demonstrated to be 2.0 or greater. Generally speaking, as the debt coverage ratio increases above 2.0, the issue becomes easier to sell and/or t. he rate of interest becomes lower. 4) General Obligation Bonds An advantage of general obligation bonds for finandng parking facility construction is that they normally carry lower interest rates than revenue bonds. This is because the full faith and credit of the munidpality is pledged to the redemption of general obligation bonds. Furthermore, if revenue from the new parking facility is sufficient, it will not be necessary for additional taxes to be lev4ed to meet armual debt service charges. The prLncipal disadvantage in using general obligation bonds is that the potential credit available for non-parkingruses in the con'Lmunity (e.g., parks and public buildings) is reduced by the amount of the bond issue. Statutory debt limits would'also be affected. City of Teraecula Old Town Specific Plan it i i i i I t i i i I I I I I 5) Special Assessment Under the spedal assessment procedure, properties within the Village Square are assessed in accordance with their benefit, and the moneys so derived are used to retire spedal assessment bonds sold to Finance acquisition and construction. Assessments may be spread through the use of simplified or highly sophisticated procedures. These procedures rrdght consider distance from the parking fadit-y, the parking demand generated by individual properties, and/or assessed valuation, and they may loan credit for the nutnber oi: paxking spaces Lhat are a/re~dy provided by a commercial property. However, a logical case can be presented for spreading assessments solely according to the assessed value of land, on the theory that the entire Village Square benefits from adequate parking. This opt/on is discussed in muc~h greater detail in the next section. c. Village Square Parking Assessment District In general it'is believed that a parking assessment district is the best course of action for Old Town to realize public off-street parking in the near future. l) Purpose A purpose for which a parking district may be created under the Parking District Act of 1979 authorizes the City of Temecula to impose either assessments or charges or both on businesses within a parking district and business improvement area, which is fn addition to any assessment fees, and to use such proceeds for the benefit of businesses within such district by doing any of the following: a) The acquisition, construction, or maintenance of parking and restroom facilities for the benefit of the area. b) Decoration of any public place within the area. c) Promotion of public events which are to take place in public places. d) Furnishing of music in any public place in the area. e) The general promotion of business activities within the area. City of Temecula Old Town Specific Plan V - 28 V- 29 2) Development of a Resolution The first step in the creation of such a district is the adoption of a resolution of intent to establish the area. The resolution is requ/red to adopt the following inforznation: a) A description of the boundaries of the proposed area. b) Tke time and vlace of the hearLng to be held at the Ci,ty Coundl for consideration of the establishment of the area. c) The purposes for which the proposed revenue created within the district shall be allocated. d) A description of the system of assessments or charges which will be used and the businesses upon which a levy will be made. If a classification system is to be used in making the assessment or charges, there shall be included a description by class or business of the classification system to be used. A reference line to California Government Code Section 36521 should be included. 3) Description of the Area The parking assessment area is generally a small portion of the Old Town Spedtic Plan boundary area. For clarity, a map of the proposed parking District Number 1 is 'included. 4) Purposes The purpose for which the proposed revenue created within district shall be allocated are: a) To purchase or lease land in order to construct parking lot(s) and restrooms open to the public. b) To construct and landscape parking lots, parking structures, or restroom facilities. c) To maintain parking lots, garages, or restroom facilities and their appurtenant landscaping. d) To provide a comprehensive public sign program to identify the public parking lofts). City of Temecula Old Town Specific Plan City of Temecuia Old Town Specific Plan The Assessment The most difficult part of the formation of a parking assessment district is the decision of which alternative assessment method to use to pay for the construction and maintenance of the parking fadlities. Such methods may include: a) Property owners may buy into the parking district, should additions/parking be required. This would allow someone to add on to an existing use and stir meet parking standards; o__r b) All property owners contribute to the district irdtially whether or not they use it to provide required parking. Later, as additional parking is required for expansions or new development, property owners can buy spaces from the district. In order. to be equitable it is recommended that a method of assessment using both (a and b) suggestions be employed thus: a) Property owners may buy into the parking district should they require additional parking in order to expand their building/business and other property, owners desiring to develop new businesses without on-site parking must buy into the district in order to provide required parking; and b) - A base assessment shall be levied to all properties in the district whether or not they utilize parking or restrooms; and c) The,assessment would be levied according to a fee schedule adopted by City Council resolution. 6) Exemptions Existing single and two family residences are not included in the parking district assessment. V - 30 I ! I- ! I 7) Other Actions Many of the programs for acquisition and financing of pubEc parking areas for the Village Square or other areas of Old Town cannot be seeded at eh/s ~ime. Additional actions and dealsions are necessary at tb, e City level before the above mentioned programs may proceed. These additional actions may include 1) site selec~on; 2) prepara~on of final design, cost estimates, and working drawings for parking lot construction; 3) preparation and approval of a finands/package to pay for construction and ma/ntena~-~ce; and 4) n~erc.~anPs are appraised of assessments, in- lieu fees, or spedal conditions. On the other hand, there are some specific actions that the City can take in the near future to help alleviate current parking problems. a) Restrict on-site parking in Old Town. b) Begirt site selection studies. c) Begin 'deterrnirdng appropriate charges for fees-in-lieu ff that program .is selected. City qf Temecula Old Town Speczfic Plan V-32 CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ADDENDUM NO, 1 REQUEST FOR PROPOSAL (RFP//030) "OLD TOWN PARICING STUDY" (909] 694q989 · FAX [909) 694q999 CORRECTION Please note the change in payment schedule as specified in the RFP package Section IH. Payment Schedules A. 60% upon first submittal of the study B. 40% upon final approval of the study Contact John Pourkazemi or myself at (909) 694-6411 with any questions. ~..~..;Raymond A. ~asey, Principal Engineer /af n/Z/9 The applicants acknowledges receipt of the above Addendum No. 1 which shall be submitted with the proposal. Signature Date ~p, II~d I,o ~+-,:'l; ,~,, P ,r,,,i r:\rfp\O30\addenduml lajp ATTACHMENT NO. 8 Request for Proposal #32 CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS REQUEST FOR PROPOSAL (RFP #032) "WESTERN BYPASS CORRIDOR ASSESSMENT DISTRICT" The City of Temecula, Public Works Department, hereinafter referred to as the City, is inviting proposals from qualified consulting firms experienced in engineering and formation of assessment districts for the proposed Western Bypass Corridor Assessment District. A proposal should be submitted for the project to include the preparation of a report for the formation of such a district. I. Sco~e of Proiect The proposal shall include all engineering services related to the preparation of an Engineer's Report for formation of the Assessment District for the cost associated with both, the design and construction of the Western Bypass Corridor, from Vincent Moraga Drive to Highway 79(S), including the bridge crossing over Murrieta Creek as Phase I, and Vincent Moraga Drive to Cherry Street, Phase II. The proceedings shall be pursuant to 1913 Municipal Improvement Act, and funding through the improvement Bond Act of 1915. The Western Bypass Corridor is classified as a Secondary Highway with an 88 foot full width right-of-way in accordance with the attached typical. More specifically the proposal should include one ( 1 ) Engineer's Report identifying each of the two (2) phases. However, City reserves the right to delete Phase It from the Assessment District proceedings and the Scope of Work from consultant's contract. The Scope of Work shall include: 1. Preparation of proposed Assessment District Boundary Maps for the following phases: i. Phase I - Western Bypass Corridor from Interstate 15 (I-15) to Vincent Moraga Drive, and ii. Phase II - Western Bypass Corridor from Vincent Moraga Drive to Cherry Street. 2. Preparation of a list of property owners - including situs address and, if applicable, property owners' home addresses. Listing shall be alphabetical, numerical by assessment number, and assessor's parcel number, for each of the phases. 3. Preparation of Engineer's Report, in accordance with the provisions of 1913 Municipal improvement Act, a single report identifying each of the two (2) phases. 4. Preparatio~ of Engineer's Report pursuant to Division 4, Special Assessment Investigation and Majority Project Act 1931, one for each phase. 5. Coordination with Bond Counsel, Financial Consultant and City Personnel. 6. Preparation of all mailed and posted notices. -1 - r:\rfp\O32\O32.rfp/ajp REQUESTFOR PROPOSAL NOVEMBER, 1994 Attendance at all All-Hands Meetings and Public Hearings prepared to discuss method of assessment and calculate protest. 8. Recording of any and all documents with the appropriate City and County Offices. 9. Please Note the Foliowine: The plans, specifications and contract documents shall be prepared by others and shall be incorporated into the Engineer's Report by reference. Cost estimates for construction and construction contingencies will be furnished by others and shall be incorporated into the Engineer's Report by the Assessment Engineer. The Assessment Engineer shall be responsible for estimating and incorporating into the report all incidental costs, to include bond discount, reserve fund and contributions if any. Assessment Engineer shall work closely with City staff to receive input regarding any contributions. Assessment Engineer shall incorporate into the Engineer's Report all legal descriptions and plats of parcels to be acquired for the right-of-way. The plats and legal descriptions shall be furnished by others to the Assessment Engineer. The Assessment Engineer shall work closely with City staff to estimate the costs associated with right-of-way acquisition which shall be part of the costs to the Assessment District. The Tentative Phase I and Phase II Assessment District Boundary maps are provided to the consultant to indicate the location of the proposed improvement and potential boundary of the Assessment District. The ultimate responsibility for determining the boundary of the area benefiting from the proposed improvement shall be the responsibility of the Assessment Engineer. II, Contents of Statement of Qualifications The prospective consultant shall provide the City with the following information: A description of the consultant firm, organization structure, location of principal offices, location of office which will be performing the majority of the work, number of professional personnel, and other pertinent information, including the names and experience of all staff members who will work on the project. Related project experience and client references, concentrating on successful projects where the consulting firm can demonstrate that the report was approved, assessments confirmed and project constructed. The name of the principal or project manager in the firm who will serve as Assessment Engineer and have direct and continued responsibility for the project. This person will be the City Staff contact on all matters dealing with the project and will handle the day-to-day activities through to completion. -2- r:\rfp\O32\O32.rfp/ajp REQUEST FOR PROPOSAL NOVEMBER, 1994 D. The names of any outside consultants or subcontractors to be utilized, along with an experience and project resume. E. The project approach shall include a schedule of man-hours for each of the phases necessary to complete the project by task and position assuming Phase I Notice to Proceed is issued on January 30, 1995 for both phases. F. A time and materials not to exceed proposal for the cost to complete the project. G. A current billing rate schedule. III. Selection Criteria The City plans to consider the consultant firm's experience with simUar projects, the qualifications and number of staff available for the assignment, any outside consultants or associates to be retained, the firm's demonstrated ability to meet deadlines, and the total cost for services provided. A Selection Committee will review the proposals submitted and may request interviews from the top firms. Based on qualifications, presentation, and the proposal, the Selection Committee will rank the final firms. The City reserves the right to negotiate terms and scope of work with the highest ranked firm. If an agreement cannot be negotiated, the City reserves the right to renegotiate with any other finalist. IV. Time Schedules The prospective consultant shall indicate the total time frame proposed to complete each project. A. The following is the City's tentative schedule for selection of the consultant: Pre-proposal Meeting Deadline for filing RFP: Staff review of proposals by: Interview of top consultants by: (If deemed necessary) Recommendation to Council for approval: November 17, 1994 11:00 am @ City of Temecula Main Conference Room December 2, 1994 December 7, 1994 December 9, 1994 January 10, 1995 -3- r:\rfp\O32\O32.rfplajp REQUEST FOR PROPOSAL NOVEMBER, 1994 Please "RFP - V. A. Five (5) copies of the proposal must be received by 5:00 p.m. on the filing deadline at: City Clerk's Office City of Temecula 43174 Business Park Drive Temecula, CA 92590 clearly mark the envelope as follows: Public Works Department #032 - The Old Town Redevelopmerit Project" General Information The proposat shall include all work required to prepare the Engineer's Report pursuant to Section 10204 and Division 4 (Majority Protest), of S & H Code. The proposal shall be signed by an authorized official of the consultant firm. C. The proposal shall be valid for a minimum of ninety (90) days. D. The City reserves the right to reject any and all submittals. E. Please provide us with any exceptions, additions, or suggestions which will aid us in our selection process. F. The terms and scope of the proposal may be modified on the basis of professional negotiations between the City and the prospective consultant before a contract is awarded. If the City and prospective consultant fail to reach a contractual agreement, the City may renegotiate with any other finalist. G. Please refer all questions regarding the content of this RFP to Raymond A. Casey, Principal Engineer or John Pourkazemi at (909) 694-6411. H. Consultant is obligated to provide evidence of insurance liability and abide by the City's risk management procedures in accordance with "Risk Management Manual" dated December 1992. h Consultant will maintain required professional licenses and registration during the rife of the Contract with the City. J. Attendance at the November 17, 1994 Pre-Proposal Meeting is required to be eligible for the consultant to be considered. VI. City to Provide A. Document reviews at no cost to the consultant. r:\rfp\O32\O32.rfp/ajp REQUEST FOR PROPOSAL NOVEMBER, 1994 Vtl. PAYMENT SCHEDULE: A. 60% upon first submittal of the documents B. 4.0% upon final approval of the documents Sincerely, CITY OF TEMECULA Raymond~a,, Casey Principal Engineer - Land Development Attachments: Proposed Western Bypass Corridor Street Section Western Bypass Corridor Conceptual Alignment -5- r:\rfp\O32\O32.rfp/ajp R/W 5' 8' 12' 2: 2% R/W I 1-3' . 12' . 8' 5' bJ MODIFIED SECONDARY HIGHWAY ALTERNATE SECTION BIKE LANE NBS-~ ~OW'RY PAGE 2 OF 2 EXHIBIT 2 CITY BOUNDARy PHASE PHASE City of Temecula 43174 3usinezs Park Dr~ve · Temecu~a, California '~2590 694-1989 · FAX (909] 694-1999 CITY OF TEMECULA DEPARTMI~.NT OF PUBLIC WORKS ADDENDUM NO, 1 REQUEST FOR PROPOSAL (RFP #032) "WESTERN BYPASS CORRIDOR ASSESSMENT DISTRICT" Item 7 of Section I, Scope of Project is revised as follows: Attendance at a minimum of three (3) all-Hands Meetings and three (3) PubLic Hearings prepared to discuss method of assessment and calculate protest. Section V, General Information is modified to add Item K to read as follows: The proposal shall include a graphic schedule of all tasks required to accomplish the project, and the associated man hours for each task. Section VH. Pa~nent Schedules is modified as follows: Monthly incremental billing (progress payments) up to a maximum of 60% upon submittal of the required documents for the resolution of intent. Monthly incremental billing up to a maximum of 40% upon adoption of the District or a decision by City Council not to adopt the District. Attachments: 1) 2) 3) Instruction for Completing, Executing and Submitting Evidence of Insurance Conceptual Phase I and Phase II Project Boundaries of Western Bypass Corridor List of Participants at the November 17, 1994, Pre-Proposal Meeting _ r:\rfp\O32\addendml Contact John PourkaTemi or myself at (909) 694-6411 with any questions. Raymond A. Casey, Prificipal Engineer Date The applicants acknowledges receipt of the above Addendum No. 1 which shall be submitted with the proposal. Signature Date r:\rfp\O32\addendm1 EXITFRIT "A" INSTRUCTION FOR COMPLETING, EXECUTING AND SUBIVUTrLNG EVIDENCE OF INSURANCE TO THE CITY OF TEMECULA the following information is provided to assist you in completing insurance endorsements and certificates required by t.he City of Temecula: Company Name Dam Information To Insured A. 1. In order to r~uce time delays in providing evidence of insurance to the City of Temecula, you are requested to give your insurance agent or broker a copy of the attached Insurance Requirements and endorsement form(s) along with these instructions for completing, executing, and submitting evidence of insurance. If the agreement requires Workers' Compensation coverage and you have been authorized by the State of California to self-insure Workers' Compensation, a copy of the certificate shall meet the requirements for Workers' Compensation insurance covering activities within the State of California. All questions relating to insurance should be directed to the department or office responsible for your contract, lease, permit, or other agreement. Information To Insurance Agent or Broker B. 1. The appropriate endorsement form shall be used. No changes in the terms of the endorsement will be permitted. Certificates of Insurance alone will not be accepted by the City of Temecula. More then one insurance policy may be required to comply with the insurance requirements. Endorsement forms appropriate to your insured's contract, lease or permit are checked below and enclosed. ( ) Workers' Compensation ( ) General Liability ( ) Automobile Liability () () Excess/Umbrella Liability Professional Liability; Errors and Omissions Insurance 10. Have ~ authorized representative of the insurance company sign the completed endorsement forms and note their phone number at the bottom of page 2. Signatures must be originals as the City will not accept facsimile (robber stamp, photocopy, etc.) or initialed signatures. The name of the Insurance Company, underwriting the coverage, and its address shall be noted on page 2 of the endorsement form. lPhe endorsements and certificates shall include reference to the activity and/or to the specific City of Temecula contract number, lease number, permit number or construction approval number. The coverage and limits for each type of insurance are specified in the contract requirements. Endorsements to excess policies will be required when palmax7 insurance is insufficient to comply with the City requirements. If there is insufficient space in the form to note pertinent information, such as inclusions, exclusions or specific provisions, etc., a separate sheet may be attached. Completed Certificates and Endorsement(s) and questions relating to the required insurance are to be directed to: City of Temecula 43174 Business Park Drive Temecula, California 92590 Attn: City Clerk's Office (909) 694-6444 DELAY IN SUBMIT1TNC~ PROPERLY COMPLETED ENDORSEMENT FORMS MAY DELAY YOUR INSURED ENDED OPERATIONS UNDER AGREEMENT WITH THE CITY OF TEMECULA POLICY NUMBER: NAMED INSURED: ENDORSEMENT: EFF. DATE: THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS (FORM B-AMENDED) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART COMMERCIAL AUTOMOBILE LIABILITY COVERAGE PART Name of Person or Organization: SCHEDULE TEE CITY OF TEMECULA, ITS OFFICERS, OFFICIALS EMPLOYF.~S OR VOLUNTEERS. (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) WHO IS INSURED is amended to include as an insured the person or organiT~tion shown in the Schedule, but only with respect to liability arising out of "your work" for that insured by or for you. PKIglARY INSURANCE It is agreed that such insurance as is afforded by this policy for the benefit of the named insured and THE CITY OF TEMECULA shall be primary insurance as respects any claim, loss or liability arising out of operations by the named insured, or by its independent contractors for which the named insured is found to be liable and which liability applies to the special contract under which the named insured has agreed to perform specific operations, and any other insurance maintained by THE CITY OF EMECULA, shall be excess and non-contributory with the insurance provided hereunder. SEVERABILITY OF INTEREST_ It is agreed that the insurance afforded by this policy applies separately to each insured who is seeking coverage or against whom a claim is made or a suite is brought, except with respect to the company's limit of liability. SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE INSURER I, (print/type name), warrant that I have authority to bind the below listed insurance company and by my signature hereon do so bind this company. SIGNATURE OF AUTHORIZED REPRESENTATIVE ORGANIZATION: ADDRESS: TELEPHONE: COMPANIES AFFORDING COVE,~AGE Ci:7 o~ Te=ecul& ~t;:: ~isk Xa~emen; 13~7~ Business P~rk Drive Tem~cuL~, CA 92590 POLICY NlrlvIBER: NA/VIED INSURED: ENDT.NUMBER: EFF.DATE: THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY/ WORKER'S COMPENSATION/EMPLOYERS LIABILITY ENDORSEMENT Name of Person or Organization: THE CITY OF TEMECULA, VOLUNTF~F. RS. RE: ITS OFFICERS, OFFICIALS EMPLOYEES OR In consideration of the policy premium and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any other statement in the policy to which this endorsement is attached or any other endorsement attached or any other endorsement attached thereto, it is agreed as follows: Cancellation Notice. The insurance afforded by this policy shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail return receipt requested has been given to the Agency. Such notice shall be addressed as shown in the heading of this endorsement. Waiver of Subrogation. The Insurance Company agrees to waive all rights of subrogation against the Agency, its elected or appointed officers, officials, agents and employees for losses paid under the terms of this policy which arise from work performed by the Named Insured for the Agency. SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE INSURER I, (print/type name), warrant that I have authority to bind the below listed insurance company and by my signature hereon do so bind tiffs company. SIGNATURE OF AUTHORIZED REPRESENTATIVE (Original signature required on endorsement furnished to the Agency) ORGANIZATION: TITLE: ADDRESS: A-6 TELEPHONE: ~ ~s~;j~O i L~T?ER S COMPANIES AFFORDING COVERAGE tic7 of Temecula 13t7~ Susi~ess ?~r~ Drive :enec=/a, CA 92590 \ \ CITY 80UNDARy PHASF_ II PHASE 1I PHASE' / INCLUDES IMI~OVEMENTS TO WESTERN BYPASS CORRH)OR FROM I~'rER,STATE 15/STATE ROUTE 79 TO VINCENT MORAGA DRIVE AND THE EXTENSION OF VINCENT MORAGA DRIVE FROM ITS EXISTING ~ TO WESTERN BYPASS CORRIDOR INCLUDES IMPROVEMEbrrS TO WESTERN BYPASS CORRODOR FROM VINCENT MORAGA DRIVE NORTHERLY TO CITY BOUNDARY - CHERRY STREET CONSULTANT IS REQUIRED TO SET xl:~ ASSESSMENT BOUNDARIES 7 0 k,u c~_ ~ "' ,,, ,¢ rr L~ U,~ "r' C~ Item 3 TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT TO: FROM: DATE: SUBJECT: Members of the Redevelopment Advisory Committee Ronald E. Bradley, Executive Director December 6, 1994 Proposed Agreement for Professional Consulting Services to Design the Old Town Streetscape Improvements Prepared By: David W. Hogan, Associate Planner RECOMMENDATION: Review and Provide Comments on the Proposed Agreement. BACKGROUND The Old Town Specific Plan was approved in February 1994. One of the key components of the Plan was the design and construction of the initial streetscape improvements along Main and Front Streets. During preparation of the Capital Improvement Program in June, the Council decided that the City's interests would be better served if the design for the entire core of Old Town's streetscape improvements were done at the same time. As a result, staff notified all the consultants that it intended to expand the scope and description of the proposed work beyond the original request-for-proposal. Consultant interviews were held on September 13, 1994. A Selection Committee composed of Councilmember Pat Birdsall, Planning Commissioner Steve Ford, and Planning Director Gary Thornhill reviewed the proposals and interviewed the project principals from each team. Based upon the proposals and the interviews, the Selection Committee felt that the team headed by Erikson, Peters, Thomas (EPT) Landscape Architecture would do the best job. In conjunction with the Public Works Department, the scope of the project was further expanded to address needed drainage improvements identified in the Old Town Specific Plan. The final proposed scope of work, budget and schedule are located in Attachment 1. FISCAL IMPACT The preliminary cost estimate for this contract is 9450,900. City Staff is currently negotiating final contract details with EPT at this time. As a result, the final contract cost will be less than the amount stated above. The Capital Improvement Program estimated the costs for the this project as follows: FY 1996-96 9245,000 for Project Design FY 1996-97 9300,000 for Construction FY 1997-98 9300,000 for Construction Attachment: 1, Scope of Work; Page 2. R:\HOGAND~A-OTAC 1212/94 dwh I ATTTACHMENT 1 PROPOSED SCOPE OF WORK R:\HOGAND'xA OTAC 12/2/94 dwh 2 SCOPE OF WORK TASK I RESEARCH, INVESTIGATION, REVIEW, PROGRAMMING Team Activities: 1.1 Meet with City of Temecula Staff to initiate the project, introduce team members, review and clarify project scope, schedule and budget. 12 Review with City Staff the project objectives, goals and strategies. 13 Perform a thorough review of the streetscape concepts presented in the Old Town Temecula Specific Plan. 1.4 Seek to understand the intent, image, function and overall role of the project including pedestrian, parking and connecting areas as identified in the Old Town Temecula Specific Plan. 1.5 Provide engineering services related to the research, investigation/notification of existing utilities, street improvement "as-built" drawings, and utility improvement plan. Collect and review existing utility plans, street improvement plans, channel master plan, previous hydrology studies, current adjacent development, geotechnical reports, and other reports to aid in the final engineering design. Review right-of-way constraints including street right-of-way, construction easements, and utility easements. 1.6 Utility Information Request - Ask utility for location, size, etc., of its facilities within project limits. This notice is forwarded prior to commencement of final design. 1.7 Inventory, document and analyze the existing streetscape conditions within the public right of way and beyond up to existing building fronts. Inventory and analyze the architectural character of the existing privately owned storefront facades within the project limits. Determine potential relationships and constraints with the public pedestrian boardwalk areas. Products: From the information obtained the following will be prepared: 1) Design Report including review and compilation of existing conditions. Leighton Activities: Product: Hunt Activities: Product: TASK 2 RBF Activities: '7_) Identification of potential opportunities and constraints which may affect the overall design of the project. 3) Summary of findings and recommendations based on the requirements of the Old Town Temecula Specific Plan. Geotechnical Investigation/Report. Provide a geotechnical investigation and report for the subject street improvements. In general, this work will include the following: · Geologic evaluation of the area · Subsurface investigation (trenches) · Pavement recommendations A clear concise geotechnical report with log of test trenches. 1.9 Analyze flow of vehicles and pedestrians into and out of the Old Town core area, including identification of specific subgroup needs, ie.: visitors, residents. 1.10 Review and identify all code related, ADA and other institutional and governmental requirements for graphics. 1.11 Identify specific needs for sign and other graphics. Copywrite and locate on plan drawings each proposed sign for the entire area. Organize signs and graphics into functional categories, assign tracking numbers and compile into programming list. Preliminary Streetscape Signage Programming for Old Town Temecula. Written listing of each proposed sign and graphic element and typical location of each. PRELIMINARY DESIGN Z1 Design Survey. Perform aerial mapping and field cross-section surveys of the existing street surface along all streets included within the Old Town Temecula core area and at the join areas in order to facilitate engineering design. Assumes that there will be a need to survey approximately 9,000 linear feet of street. Perform a field topographic survey of the improvements to facilitate engineering design of driveways, sidewalks and the location of streetscape improvements. Product: Hunt Activities: Product: RBF/EPT Activities: '2.3 Perform a monument rehabilitation survey including filing of comer record documents. Cross-section and topographic survey of existing improvements to facilitate engineering design. The basis of coordinates for all mapping shall be the High Predsion Geodetic Network - North American Datum of 1983 as determined by a GPS Survey. Prepare, by category, design proposals for each sign identified in the Programming Phase. Explore variations of scale, material, typefaces, and techniques necessary to extend the Specific Plan and the City's vision into graphics. Present detailed scale design options for review. 2.5 Prepare selected full size study models for testing on site. 2.6 Prepare preliminary itemized construction cost estimates for proposed designs. 2.7 Conduct a thorough review of proposed designs with the City. Draft Streetscape Signage Plans including color design proposals of each category of sign and selected full size models. Prepare Preliminary Street Lighting plans including: · Field investigation to verify observable conditions and locate potential power point of connections. · Select potential fixtures which meet aesthetic and functional requirements. · Meet with City staff to finalize fixture selection and to agree on levels of lighting. Product: Draft Streetscape Lighting Plans EPT/Mainstreet Activities: 2-9 Working with the Old Town Temecula Specific Plan and existing information gathered, prepare conceptual studies depicting proposed streetscape elements. Z10 Prepare draft streetscape composite plans indicating proposed street alignment and all proposed elements induding street improvements, crosswalks, sidewalks, boardwalks, light fixtures, street furniture, signage and planrings. Plans to include all streets included within the Old Town Temecula core area. Prepare enlarged plans of typical improvement designs, typical street cross sections, and study sketches of proposed improvements. 2,11 Prepare concept studies for selected buildings Products: Draft 1) 2) 3) 4) 5) 6) Streetscape Improvement Design Report including: Improvement Plans of the study area prepared at 1" = 40' scale. Enlarged plans of typical improvement designs and typical street cross sections. Prepare concept sketches of significant elements such as bus stop, mail boxes, bridge, etc. Prepare estimated 5 ~olor presentation quality study sketches of proposed improvements. Catalogue cuts of all proposed street furnishings. Prepare estimated 5 color presentation quality of selected building storefront elevations RBF Activities: Z12 Rational Method hydrology analysis: Consultant shall provide engineering services to prepare a Rational Method Hydrology Analysis for the Old Town Temecula watershed area. The hydrology analysis will utilize the most current hydrology design criteria and methodology for calculations consistent with the latest version of the Riverside County flood Control and Water Conservation District Hydrology Manual. All Rational Method Calculations will be performed with the current published version of the PC based Advances Engineering Software (AES) for the RCFCD Rational Method. The Client will be provided with copies of all data files on disk of the hydrology analysis at the completion of the project. Separate data files will be prepared for each storm drain system of major sub-basin to facilitate the data base management. Product: TASK 3 Team Activities: The hydrology analysis will be prepared for the 10-, 25-, and 100- year storm events in order to evaluate the various local and federal flood protection requirements. The 100-year analysis will serve as the extreme event and provide data regarding street' flooding conditions and protection of structures. A hydrologic analysis will be performed based on the existing storm drain system and a computer generated storm drain system. This analysis will facilitate preliminary identification of deficient segments of the storm drain system through simple comparison of the two analyses. The computer assisted storm drain sizes will provide the design flowrates since these will have the shorter time of concentration and the more conservative design discharges. Basis of Design Report Preparation: Provide engineering services for the compilation of a Design Report which will serve as the basis of design for the storm drain alignment and facility sizing for the pipe sizes and appurtenant facilities. The report shall include documentation for hydraulics, existing facility conflicts, design hydrology, design criteria, identify constraints, backup for quantity cost estimates, and storm drain pipe schedules in a format acceptable for plan check by the City. This document will serve to reference all design assumptions, guidelines, and criteria developed during the overall design process. Provide engineering services for the completion of a Design Report PUBLIC WORKSHOP 3.1 32 33 Facilitate two Public Workshop meetings to solicit public involvement in the design. Present Draft Streetscape Improvement Design. Prepare a questionnaire to document input. Prepare summary of comments. Present Draft Streetscape Improvement Design at a Planning Commission Public Hearing and at a City Council Public Hearing. Prepare summary of comments. Based upon input from the Public Workshops, Planning Commission and City Council and analysis of all input by the City Staff with the design team, prepare Final Streetscape Improvement Design Report. Product: TASK 4 RBF/EPT Activities: Product: RBF Activities: Product: Hunt Activities: Product: Activities: 'Final Streetscape Improvement Design Report. DESIGN DEVELOPMENT, CONSTRUCTION DRAWINGS 4.1 Prepare design development and final street improvement plans at a scale of 1"= 20' for 9000 lineal feet of roadway within the Old Town Study Area. Plan sheets are anticipated to include: Title sheet · Typical Section sheet · Plan and Profile sheets (15) · Sidewalk improvement plans (8) · Intersection enlargement plans (6) · Site construction detail sheets (4) · Irrigation plans (8) · Planting plans (8) Street improvement plans 4.2 Prepare Site Street Lighting plans including: · Perform computer based calculation to establish optimum layout of selected fixtures. · Prepare final plans showing fixture locations, conduit and circuiting. · Coordinate with power provider for power interface. Detailed street lighting plans suitable for construction bidding. 4~ Prepare design-intent working drawings necessary for fabrication and installation of the Final Streetscape Signage Plan including location plans, elevations and details for signage and graphic items. 4.4 Prepare camera ready production art and computer generated documentation for certain signs, as necessary. Construction documents required for sign fabricators to bid on, fabricate and install the Final Streetscape Plan. 4.5 Prepare a final quantity and construction cost estimate for work within project limits. Quantities will be developed from the final construction plans approved by the jurisdictional agencies prior Product: RBF Activities: Product: Product: TASK 5 Team Activities: to construction. The quantity and cost estimates will be prepared both at the initial agency plan review and final acceptance. A final quantity and construction cost estimate. 4.6 Prepare Storm Drain Improvement Plan. Provide final engineering services for the preparation of construction plans for the proposed storm drain based upon the recommended results in the Hydrology Study. Construction plans shall be prepared on standard City of Temecula 1" = 20' scale mylar drawings, and utilizing all the complied base sheet information from research, utility investigation, and potholing and survey data. Utilities within the proximity of the construction will be located on the plan and crossings also shown in the profile. The construction plans will include the structural details, pipe schedules, quantity estimate, and lateral files. The plans will be prepared using the Riverside County Flood Control District Standard Plans and the District Hydrology Manual. This work item is based on the proposed construction of 2,500 lineal feet of storm drain. Provide final engineering services for the preparation of construction plans for the proposed storm drain based upon the recommended results of the Hydrology Study. 4.7 Prepare one set of Traffic Control Plans for the project to determine the effects of the proposed construction upon the existing street system, including an analysis of the following: Z 3. Directional distribution of traffic Access design criteria Impact on existing streets Evaluation of alternative detours Consultant shall prepare one set of Traffic Control Plans. SPECIFICATIONS AND BID DOCUMENTS 5.1 Prepare technical specification sections and the special provisions portion of the construction specifications and contract documents suitable for bidding. These sections and Product: TASK 6 Team Activities: Product: special provisions shall be incorporated into the City's standard construction document package ("boilerplate" document). A bidding document package sufficient to submit for solicitation of public bids for construction of the project. PROJECT MEETING ATTENDANCE AND COORDINATION 6.1 Schedule and attend regularly scheduled meetings with the City to review progress of the work included within this contract. A budget of six (6) project team meetings has been included within this scope of services. Attendance at project meetings for successful completion of the project. Meeting memorandum notes. 0 0 Finill Touch MARKETING, 1. Paljeer Prot~ess Chaff FrM will assist project team by creating a chart displaying project progress and milestones. This will require assistance from project team manager to update FTM on progress. The progress chart will be available to press and public. FFM will assemble press kit for roedis. The kit will include project updates and profiles on team mereben involved and other appropriate material. It will also include photos to aecom- party rdevant information, Press kit to be developed and distn~ted prior to actual construc- tion start. 3. Edi~orld V'LM will pursue editorial coverage of project (via press rdease) to coincide with its progress. The pal will be to receive cover~ once a month through the six month project duration. The press releases will be distributed on a local, regional, state and national level when appropriate. Photos will accompany press rdeases. 4. Direct Mai~ t'TM will dism~u'te direct mail piece (postcard or letter) to all re,dents in the area (approx 19,000). The mailer will i~Uoduce the project, point out advantages and benefits, and notif}, them of the bulletin board informalion. An outside service will be utilized for distribution purposes, Mailing will be scheduled prior to actual construction starL 5. N'ewdetter Program (8 1/2 X 11 format) ~]-Mwilldes~gnanddistributeanewslettertoappropdatcSroupseachmonthofproject. The newsletter will contain information on the project and project team. (Est qty 500) Media (radio and print) O c' s (city, county, state) Service clubs Old Town Merchants Chamber of Cornmace October 17, 1994 ~P.~ Landscape ARhilectnre PR Program for Old Town Page Two Due to the _~9~_,re of this project, significant media attention will be received without the expense of advertising. With FrtVl*s public relations rapport, accurate information will be 7. Sueala~V ~.tt~u t~*l'ivl will schedule and coordinate s3~aking presentations to local service gzoups. ~ IM will do some speaking but other menabets of team will be cncouraSed to participate. Chamber functions Busin~s Associations Homeownen Associations Sponsor R~dio Talk Shows Sponsor Cable TV (Padb~. Hard~ Vick Knight) In coordination with Hunt DcsiSn, FTM will dcsign a bulletin to be displayed at aH times during the project at the site. ~ w/~ work with project team and city to determine the b~t location for the in~orrna~on board. FFld will bc responsible For updating the bulletin board as project matures. Team nmxmger should appoint separate source to provide maintenance (as needed) to the tndlelin board. PROItESSIONAL SERVICE FEF.,S: Coordination of program Consultation, supervision, coordination of program, ~c'gy meetings, program review sessions; monthly serdce fee of $2,300 (i.e., implementation of programs requir- ing FTM staff time) beyond the scope of this proposal will be administered with client approval nnd invoiced as separate expense. This contract will conm~ence on for a six month duration that will expire on Admini.-,bdtiOn Se~ice Fee: Admini~ u/ion fees estimated at $250.00 per month. ('m house coordination: secretarial, contact mailings, faxes, copies, telephone, etc.) E.P.~ hmdupe Arebitmure PRPi~ram for Old Tewa Tememla Creaflv~ SeTvice will produce ~ coordim~ production, awan~ publishk~ se~ices, etc. Aforfufiherinformation. Our professionnl service fees will be invoiced on or about the 30th ofeach month with payments due in full at that time. Alalech~eofl.5%willbeinvoicedon~llb'dlingsf~teeu(15)dayspast due. Creative services will be invoic/~ as in~rred wi~l invoice due upon rec~pt (net 15). It is agreed between E.P.T. Landscape Architecure(hereina~ffrefetredto as Contractor) and Final Touch Mnrlce~ng Cnereina~ff re/~ied ~o as Subcontractor) ~mt Final Touch Markcling slmll serve as marketing/public rehfions agmcy of record for the dtu~tion of this project. T'ne Subeoui~ actor will undertake to exert its best efforts on behalf of Contractor and to render to it all services as outlined under Ag~cy Proposal and Fees. It is agreed between Co~"actor and Subeouaactor lhat the Subcontractor is functioning only as agent forthe Coui~actor. There~ore, it is furthcf agreedthat the Cofi~iactor acccptsfull respon- sati~ and liability for payment of terms under this anthoflzatiou. When the SubconWaclor receives services ordered on behalf of the Contractor, the Subcontractor agrees to make prompt payment to vendors, etc. but only as Subconbactor for the Co,,h a~or. The Contractor will hold the Subco~hactor hnrmless ~d assume full liability for any and all clahns made on behalf of the ConWaetoCs products and/or se~ices in promotions prepared by the Subcouh'~ctor for the Contractor. The Subeo:at~actor shall have the dght %o hire subagents and the fight to sign contracts on the Cou~.ctofs ~ Contractor Atfihorizntion Dale