Loading...
HomeMy WebLinkAbout110596 RDA AgendaAGENDA CITY OF TEMECULA OLD TOWN REDEVELOPMENT ADVISORY COMMITTEE A REGULAR MEETING TEMECULA CITY HALL - MAIN CONFERENCE ROOM 43200 Business Park Drive November 5, 1996 - 5:30 PM CALL TO ORDER: Flag Salute ROLL CALL: Committee Members: PUBLIC COMMENTS Chairperson Susan Bridges presiding. Agency Member Thesing Albert, Bridges, Crisp, Jenkins, Thesing, A total of 15 minutes is provided so members of the public can address the Council on items that are not listed on the Agenda or on the Consent Calendar. Speakers are limited to two (2) minutes each. If you desire to speak to the Council about an item not listed on the Agenda or on the consent Calendar, a pink "Request To Speak" form should be filled out and filed with the City Clerk. When you are called to speak, please come forward and state your name and address. For all other agenda items a "Request To Speak" form must be filed with the City Clerk before the Council gets to that item. There is a five (5) minute time limit for individual speakers. COMMITTEE BUSINESS 1 Approval of Minutes RECOMMENDATION: 1.1 Approve the minutes of June 4, 1996 2 Award a Professional Services Agreement to Engineering Resources to Perform the Old Town Utility Undergrounding Feasibility Study RECOMMENDATION: 2.1 Review and Provide Comments 3 City Update RECOMMENDATION: 3.1 Discussion EXECUTIVE DIRECTOR'S REPORT R:'xREDEV\OTAC3,96-110S.AON ll/l/96jrm ITEM # 1 R:\P, EDEV\OTACX96-110~,A(lN ll/l/~jrm MINUTES OF THE REGULAR MEETING OF THE CITY OF TEMECULA REDEVELOPMENT ADVISORY COMMITTEE JUNE 4, 1996 A regular meeting of the City of Temecula Redevelopment Agency was called to order on Tuesday, June 4, 1996, 5:30 P.M., at the City Hall Conference Room 43174 Business Park Drive, Temecula, California. Chairperson Bridges called the meeting to order. PRESENT: 4 ABSENT: 1 PUBLIC COMMENTS COMMITTEE MEMBERS: Bridges, Albert, Thesing, Jenkins COMMITFEE MEMBERS: Zeldin Chairperson Bridges called for public comments on non-agenda items. There were no requests to speak. COMMITTEE BUSINESS 1. _AoOroval of Minutes It was moved by Committee Member Thesing and seconded by Committee Member Albert to approve the Minutes of April 2, 1996. The motion carried as follows: 4 COMMI'i'I'EE MEMBERS: Bridges, Albert, Thesing, AYES: Jenkins NOES: ABSENT: 0 COMMITTEE MEMBERS: None I COMMITTEE MEMBERS: Zeldin Fiscal year 1997-01 Capital Iml;)rovement Program Senior Planner John Meyer presented the staff report and reviewed the summary of the Five-Year Capital Improvement Program with the Committee Members. Committee Member Albert asked if the low income apartments in Old Minutes. rda\06\ 04 \ 96 REDEVELOPMENT AGENCY MEETING JUNE 4.1996 Town were subsidized and, what they would rent for. Senior Planner Meyer responded that the project would be subsidized by redevelopment funding, but not individual families. A one bedroom apartment would rent for about $385.00 and a two bedroom for $450.00. Committee Member Thesing expressed concern on the status of the new water line which is being installed on Front Street and the impact on the existing businesses. Senior Planner Meyer stated that the new main water tie-in is at Front and 2nd Streets and the City would keep the impact to a minimum. EXECUTIVE DIRECTOR'S REPORT Senior Planner John Meyer reported to the Committee Members that he has the staff liaison for the Redevelopmerit Advisory Committee and that Senior Planner Dave Hogan will be working more in the area of current planning. He also invited the Committee Members to call on him for any questions or concerns. COMMITTEE MEMBER REPORTS Committee Member Jenkins reported that the Temecula Creek is overgrown with weeds and trees again, Senior Planner Meyer will research that and report back to the Committee Members. Chairperson Bridges requested the status of additional signage in Old Town directing visitors to the restrooms in Butterfield Square. Senior Planner Meyer responded there are established standards included in the design guidelines regarding signs and staff will be able to resolve this issue. It was moved by Committee Member Thesing and seconded by Committee Member Albert to adjourn the meeting at 6:15 PM. The next regular meeting is scheduled for July 2, 1996, 5:30 PM, Temecula City Hall, Main Conference Room, 43174 Business Park Drive, Temecula, California. Minut:es. rda\06\04\96 ITEM #2 R:XREDEV\OTAC%96-1105.AGN ll/l/96jtm TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT TO: FROM: DATE: Members of the Redevelopment Advisory Committee Ronald E. Bradley, Executive Director ~ November 5, 1996 SUBJECT: Award a Professional Services Agreement to Engineering Resources to Perform the Old Town Utility Undergrounding Feasibility Study PREPARED BY: Craig D. Ruiz, Assistant Planner RECOMMENDATION: It is requested that the Old Town Redevelopment Advisory Committee review and comment on the proposal to award a professional services agreement to Engineering Resources to perform the Old Town Utility Undergrounding Feasibility Study. BACKGROUND The Old Town Specific Plan consists of goals, objectives and polices for the ultimate development of Old Town. One community design objectives is to "provide for the elimination ... of visually objectionable views". A community design policy to achieve this objective is to "eliminate overhead utility lines throughout Old Town by means of an area wide benefit assessment district." To accomplish this objective, the City Council, through the budget process, directed staff to conduct a utility undergrounding feasibility study. The Old Town Utility Undergrounding Study consists of the following three components: Identifying all existing overhead utilities and their location, and contacting each utility to ascertain planned future needs which have been identified by the utilities. Prepare a conceptual design for a potential underground alignment of existing overhead and future utilities. identify the costs to underground facilities and identify potential funding sources. The costs shall include the installation of conduits, vaults, service point location, cabling, on- site conversion costs and any other associated costs. In June of 1996, staff issued a Request for Qualifications to consulting firms to prepare the feasibility study. In response to the City's request, ten firms submitted proposals. Public Works Director Joe Kicak, Principal Engineer Don Spagnolo and Senior Planner John Meyer reviewed all ten proposals and ranked the firms based upon their expertise and ability to conduct the study. The top four firms where then interviewed by Mr. Kicak, Community Development Director Gary Thornhill and Assistant Planner Craig Ruiz. The interview panel R:XKBDEV\OTAC%OTUO.PSA 11/1/96 cdr 1 rated Engineering Resources as the preferred firm. Staff then met with Engineering Resources to discuss, negotiate and finalize the proposed scope of work and costs of the project (see Attachment "A"). In preparing the scope of work for the Request for Proposal, staff determined an analysis of the cost to each individual property needed to be included within the study. Without this analysis, staff feels that the study would be incomplete. Thus, the inclusion of this element has resulted in the cost of the study to increase from the budgeted amount to the negotiated price of $50,052. Attachments: 1. Scope of Work EXHIBIT "A' SCOPE OF SERVICES OLD TOWN TEMECULA UTILITY UNDERGROUNDING FEASIBILITY STUDY 1.0 Existing Conditions Initial Team Meeting: Meet with the City of Temecula to obtain available site plans, topographical maps, street plans, parcel maps and review schedule and other information pertinent to the study. 1.2 Base Map: Develop an overall base map of the study area for use during prefiminary studies and final alignment analysis. The base map will be prepared in Autocad, Release 12. 1.3 Field Evaluation 1.3.1 Distribution System: Field research to gain complete understanding of the existing overhead and underground utility grid. Also, verify "as-built" information obtained from utility companies and prepare redlines for use during development of the Existing System Map. 1.3.2 Services: Identify the location and type of service connection for each business and residence in the study area. Prepare a breakdown of service location and type identified by address and Assessor's Parcel Number. 1.4 Utility R~seareh: Obtain "as-built" information from utility companies including The Gas Company, AT & T, water districts and the City of Temecula. Meet with each utility company (electric, telephone, cable television) to outline the study area, site map and schedule. Review each utilities existing and/or proposed systems within the study boundaries. Existing System Map: Utilizing the base map prepared in Task 1.2, prepare a map showing the existing overhead and underground utility systems, including gas, water, sewer and storm facilities, within the study area. Product: Project Base Map Breakdown of Service Location and Type Existing System Map SCOPE OF SERVICES OLD TOWN TEMECULA UTILITY UNDERGROUNDING FEASIBILITY STUD Y Page I Alignment Analysis Alignment Analysis: Create a composite utility system map refiecting the proposed undefSround mainline systems and services to existing residences and businesses. The analysis will include comparison of aerial relocation to full UNDERGROUNDING to determine if'the former alternative is a Better Fit for the 01d Town area. Conduct a field evaluation of the proposed aliSmnent to identify potential conflicts with existing physical culture. Also, evaluate the proposed alignment to identify, based on record data, conflicts with gas, water, sewer or storm drain facilities. Based on the above analysis, adjust the proposed alignment to account for any identified conflicts, 2.2 Utility Review: Submit the proposed underground utifity alignments to the Utility Companies for review. Meet with the individual utilities to present the proposed alignment and receive staff comments. Discussions with the utilities will inehde an investigation of other funding sources, such as Rule 20A or improvement funds that may be available for the area. Staff comments will be incorporated into the final alignmere of the proposed underground facilities. Cost Estimate: Prepare one dry utility opinion of probable cost report. The is report will take into consideration the related contractor charges, trench, conduit, encasement, backfill and substructures; utility company charges, cable, connectors, labor, design fees and income tax component charges; street light costs; and private electrical costs for rewiring or meter adjustments ~'om the new underground system. The cost of public and private improvements will be addressed as components of the overall project cost. Team Meeting: Review the planning methodology and proposed alignment with the City of Temecula to confirm the plan's acceptability and conformance with the project objectives. Final Report: Prepare a final report forthe project incorporating comments received form City staff and Utility Company staff The report will provide information supporting the methodology and assumptions used to arrive at the proposed alignment. In addition, information will be provided relative to service conversion, overall project construction cost and an analysis of the benefit assessment of the project. SCOPE OF SERFICES OLD TOWN TEMECULA UTILITY UNDERGROUNDING FEASIBILITY STUD Y Page 2 3.0 Product: Preliminary System Design Project Cost Estimate Final Report Funding Benfit Assessment: Develop methodology and prepare analyses spreading the cost of the proposed improvements to the impacted parcels within the study area. 3.2 Parcel Listing: Prepare a listing by parcel (APN) outlining the total mounts assessed, Report: Provide a complete report outlining the method apportioning the project costs to each parcel to be included on the overall project report, Team Meeting: Meet with City staff to review method of apportionment prior to completing the cost spread. Products: Benefit Assessment Report Panel Listing/Cost Spread SCOPE OF SERVICES OLD TOWN TEMECULA UTILITY UNDERGROUNDING FEASIBILITY STUD y Page 3 EXHIBIT "B" FEE ESTIMATE OLD TOWN TEMECULA UTHATY UNDERGROUNDING FEASIBILITY STUDY The partnership of Engineering Resources of Southern California, Inc., and the Butsko Utility Consulting Group agree to provide the services described in Exhibit "A" Scope of Services for an estimated fee, Not-to-Exceed $50,052. Additional services, if requested by tlie City, will be provided on a time and materials basis per the Schedule of Hourly Rates, attached hereto, as Exhibit "C". FEE ESTIMATE OLD TOWN TEMECULA UTILITY UNDERGROUNDING FEASIBILITY STUDY Page 1 ITEM #3 R:\REDEV',OTAC\94-I105.AGN ll/l/96jrm TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT TO: FROM: DATE: Members of the Redevelopment Advisory Committee Ronald E. Bradley, Executive Director November 5, 1996, 1996 SUBJECT: Status Report on the Implementation of the Old Town Specific Plan PREPARED BY: John R. Meyer, Senior Planner Staff will provide a brief update on the City's Redevelopment Activities the night of the meeting. R:~REDEV~OTAC\LrF'DMF~IdO.'v%Pi~D ll/l/96jrm