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HomeMy WebLinkAbout101394 PTS Workshop AgendaAGENDA THE CITY OF TEMECULA PUBLIC/TRAFFIC SAFETY COMMISSION Goals and Objectives Workshop MEETING TO BE HELD AT CITY HALL - MAIN CONFERENCE ROOM 43174 Business Park Drive Thursday, October 13, 1994 at 7:00 P.M. - 8:00 P.M. Review DRAFT Resolution No. 94- as revised by the City Attorney. Discuss recommended changes proposed by City Council Liason - Mayor Ron Roberts Solicit comments regarding Resolution No. 92-80 as referenced in the DRAFT Resolution This workshop has been requested by the Public/Traffic Safety Commission as a forum to provide input to staff regarding the formation of Goals and Objectives that will be submitted to the City Council for adoption by resolution. City Council Joseph Kicak, Interim Director of Public Works/City Engineer Public/Traffic Safety Commission Planning Commission Fire Police RESOLUTION NO. 94 - A RESOLUTION OF THE PUBLIC TRAFFIC/SAFETY COMMISSION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE DUTIES OF THE PUBLIC/TRAFFIC SAFETY COMMISSION WHEREAS, the City Council appointed a Public Safety Commission pursuant to Chapter 2.06 of the Temecula Municipal Cede on October 2, 1990; and WHEREAS, the Temeeula Municipal Cede does not set forth for the Public Safety Commission; and the Public Safety Commission has deemed that a formal resolution setting for the Commission's understanding of its role and mission would be beneficial. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF TEMECULA; The Mission of the Public/Traffic Safety Commission shall advise the City Council on all matters subject to the jurisdiction of the Council pertaining to public and traffic safety. The duties of the Public/Traffic Safety Commission shall be established by Resolution of the City Council. That the Commission will accomplish this mission by serving as a citizen's advisory arm of the City muncH, focusing on Public/Traffic Safety and Transportation issues within the City of Temecula. In this role this Commission will: a) Encourage public input on Public/Traffic Safety and Transportation issues and seek resolution of their concerns; b) on specific matters referred to it by the City council, serve as the City Council's principle reviewing body; and, c) upon request, review specific matters for staff, prior to their being presented to the City Council for final approval. 3. That the commission will operate under the guideline set forth in "The City of Temecula, Resolution No. 92-80, as amended or superseded. That the Commission shall be kept informed and review matters relative to law enforcement and fire protection services to ensure that the level of services being provided are commensurate with the City's needs. That the Commission shall participate in the City's annual budgeting activities by reviewing and commenting on programs and capital projects related to the Commission's scope of interest. 6. That the Commission will assist in the improvements of the City's Multi-Hazard Emergency Plan and monitor its implementation. 7. That the commission shall be prepared to assist all City commissions on matters of Public Safety and Transportation. 8. That the City Clerk shall cortify the adoption of this resolution. r:~,~o\pt~.ms 9/20/94skg PASSED, APPROVED ,-,aqI) ADOPTED, by the City Council or the City of Temecula at a regular meeting held on day of , 1994. Ron Roberts, Mayor ATTEST: June S. Greek City Clerk r:\reso\pt~.ms 9/20/94skg [SEAL] STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) CITY OF TEMECULA) SS I, June S. Greek, City Clerk of the City of Temecula, Califomia, do hereby certify that Resolution No. 94- was duly and regularly adopted by the City Council of the City of Temecula at a regular meeting thereof held on the __ day of __, 1994 by the following vote: AYES: NOES: ABSENT: ABSTAIN: COUNCILMEMBERS: C OUNCILMEMBERS: COUNCILMEMBERS: COUNCILMEMBERS: r:Xrc~o\pt~o.ma 9/20/94skg RESOLUTION NO. 92-80 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING GUIDELINES FOR THE TRANSACTION OF BUSINESS OF THE TEMECULA PUBLIC/TRAFFIC SAFETY COMMISSION THE CITY COUNCIL OF THE CITY OF TEMECULA DOES RESOLVE AS FOLLOWS: Section 1. The Temecula Public/Traffic Safety Commission shall conduct business in accordance with the following guidelines. A. PURPOSE The purpose of these guidelines is to provide comprehensive, workable guidelines for the transaction of the business of the Public/Traffic Safety Commission. These guidelines are not intended to contradict any applicable state or local law or regulation, and to the extent any inconsistency exists, the state or local law shall control. Except as otherwise provided by law, the failure by the Commission or any member thereof to follow the guidelines set forth herein shall not invalidate any Commission action. B. DUTIES AND RESPONSIBILITIES The duties of the Public/Traffic Safety Commission shall be those prescribed by Resolutions adopted by the City Council. The Commission shall advise the City Council on all matters subject to the jurisdiction of the Council pertaining to public and traffic safety. C. MEMBERSHIP The Commission, as provided by ordinance, shall be composed of seven (7) members, not officials or employees of the City, appointed by the Council, to serve staggered terms, said terms to be determined by the City Council. The Public/Traffic Safety Commission shall utilize such advisers at its meetings as are necessary to conduct business. The Commission members shall serve the City as a whole, shall repre- sent no special group or interest, and shall publicly state when interest- ed in a matter before the Commission and disqualify him or herself when required. ResosX92-80 I D. OFFICERS The Officers of the Commission shall consist of a Chairman and Vice- Chairman. The Chairman and Vice-Chairman shall be elected annually at the first meeting by a majority of the Commission. The Chairman and Vice-Chairman shall hold their respective offices until the next annual meeting after election and until their successors are elected.' Vacancies in the offices of Chairman and Vice-Chairman shall be filled from the membership of the Commission by an election held at the first meeting following the creation of the vacancy. DUTIES OF OFFICERS The Chairman shall preside at all meetings of the Commission. The Chairman may present to the Commission such matters as the Chairman deems necessary, and shall not be required to vacate his or her Chair for the purpose of actively discussing (as a member of the Commission) an item on the agenda or a subject for review, discussion and/or recommendation by the Commission. The Chairman (and the Commission) shall follow the City Council Rules of Procedure, latest revision, on all questions of procedure and parliamentary law not covered by these rules and regulations. The Chairman shall exercise firm control and direction during the course of any Commission meeting or hearing. No member of the Commission or of the general public shall address the Commission until recognized by the Chairman. The Chairman shall exercise general supervision over the business papers and property of the Commission, and shall execute all resolu- tions on behalf of the Commission; the same to be attested by the City Clerk. In the absence of the Chairman, the Vice-Chairman shal'l perform all duties of the Chairman. The Commission shall elect a temporary Chairman from the members present in the event that both the Chairman and Vice-Chairman are absent. Resos~92-80 2 MEETINGS The Commission shall establish a regular date, time, and place for Commission meetings, which shall be open to the public. Said meet- ings shall occur no less frequently than once a month. However, the Commission may adjourn to any other location within the City. On such adjournment, the City Clerk shall cause to be posted on the door of the Council Chambers a notice of the other location and the time thereof. In the event that the date of any regular meeting falls on a holiday, the regular meeting shall be held on the next succeeding day which is not a holiday. In order to assure the efficient use of time for scheduled meetings, the Public/Traffic Safety Commission will not commence the hearing of any item, whether scheduled for the agenda or not, after 10:00 p.m. The presentation of any matter before the Commission shall be limited to fifteen (15) minutes. Individuals in support of or opposition to the matter shall be limited to three (3) minutes each, except that individuals representing a bona fide group opinion shall be allowed a five (5) minute presentation. The time limits set forth herein, including the 10:00 p.m. curfew, may be waived if, by a majority vote, the Commis- sion determines that said waiver would serve the public interest. Special meetings may be called by the Chairman or a majority of the members of the Commission by delivering personally or by mail written notice of said meeting to each Commission member and to each local newspaper of general circulation, radio or television station requesting such notice in writing. Such notice must be delivered personally or by mail at least twenty-four (24) hours before the time of such meeting as specified in the notice. No business shall be transacted at any special meeting other than that stated in the notice of said meeting. The Commission may adjourn from time to time, with absentees being notified thereof. In case there shall be no quorum present at any meeting, the Commissioners present may adjourn from time to time until a quorum is obtained, may adjourn to a special meeting date, or may adjourn to the next regularly scheduled meeting date. If no members of the Commission are present, the City Clerk shall adjourn the meeting. Resos\92-80 3 G, A quorum of the Commission shall consist of four (4) members. Unless otherwise provided by state law or by Ordinance of the City Council, and except as provided in herein, the affirmative vote of a majority of the members present and not disqualified is required to approve and to transmit advice and recommendations to the City Council on public and traffic safety matters and to approve any request or action within the power and scope of the Public/Traffic Safety Commission. The Chairman shall have the same voting privilege as any other Com- mission member, and shall have the right to make and to second motions. An agenda shall be prepared for each regular meeting of the Commis- sion, and the mailing of the agenda shall serve as notification of the meeting. A copy of the agenda shall be sent by the City Clerk to all members of the Commission in advance of each meeting. OFFICIAL RECORDS The official records of the Public/Traffic Safety Commission shall include these rules and regulations, the minutes of the meetings of the Commission, and resolutions, findings, decisions and other official actions of the Commission. The official records shall be on file in the Office of the City Clerk and shall be open to public inspection during customary working hours. In addition to the minutes, tape recordings of all Public/Traffic Safety Commission meetings shall be made and retained as public records. The Commission shall keep minutes of its proceedingi which shall show the vote on every question on which it is required to act and the members present, absent or failing to vote. A roll call vote may be requested by any member of the Commission, or at the discretion of the Chairman. ORDER OF BUSINESS The Commission shall consider matters before it at its regular meetings according to the following schedule, except that the order of business may be modified, including the fight to delete, at any meeting by unanimous consent of the members present, and the order of the items Resos\92-80 4 on the agenda may be rearranged by a majority vote of the members present: 1. Call to Order. 2. Pledge of Allegiance. 3. Roll Call. 4. Approval of Minutes. 5. Public Comments. 6. Consent Calendar. 7. Public Hearings. 8. Old Business/Public Meetings. 9. New Business/Public Meetings. 10. Staff Reports. 11. Committee Reports. 12. Commissioner Comments. Generally, at the discretion of the Chairman, the Commission shall hear the matters on which interested persons are present in the order listed on the agenda. Section 2. The City Clerk shall certify the adoption of this Resolution. PASSED, APPROVED'AND ADOPTED this 271h day of October, 1992. Q~aO'tricia H. Birdsall, Mayor ATTEST: [SEAL] Resos\92-80 5