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HomeMy WebLinkAbout052300 TCSD Minutes MINUTES OF A REGULAR MEETING OF THE TEMECULA COMMUNITY SERVICES DISTRICT MAY 23, 2000 A regular meeting of the City of Temecula Community Services District was called to order at 8:01 P.M., at the City Council Chambers, 43200 Business Park Drive, Temecula, California. President Comerchero presiding. ROLL CALL PRESENT: 5 DIRECTORS: Nagger, Pratt, Roberrs, Stone, and Comerchero ABSENT: 0 DIRECTORS: None Also present were General Manager Nelson, City Attorney Thorson, and City Clerk Jones. PUBLIC COMMENTS No input. CONSENT CALENDAR 1 Minutes RECOMMENDATION: 1.1 Approve the minutes of April 11,2000. 2 Award of Construction Contract for the CaTle Ara.qon Park Drainacle Structures - Project No. PW99-21CSD RECOMMENDATION: 2.1 Award a contract for the Calle Aragon Park Drainage Structures - Project No. PW99-21CSD to McLaughlin Engineering & Mining Inc. for $75,000.00 and authorize the President to execute the contract; 2.2 Authorize the General Manager to approve change orders not to exceed the contingency amount of $7,500.00, which is equal to 10% of the contract amount. Desicln Services Aclreement - Phase I for the Northwest Sports Complex Proiect RECOMMENDATION: 3.1 Award, in substantial form, final form to be approved by the City Manager and the City Attorney. a Design Services Agreement - Phase I of $89,368 with RJM Design Group for the preparation of the Master Plan for the Northwest Sports Complex; Minutes.csd\052300 1 3.2 Approve a 10% contingency in the amount of $8,936 for the Design Services Agreement. (Pulled for separate discussion; see below.) 4 Ratification of Election Results - Woodside Chantemar Homes - Tract No. 28510 RECOMMENDATION: 4.1 Adopt a resolution entitled: RESOLUTION NO. CSD 2000-09 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF TEMECULA COMMUNITY SERVICES DISTRICT RECITING THE FACT OF THE SPECIAL TEMECULA COMMUNITY SERVICES DISTRICT MAIL-IN BALLOT ELECTION HELD ON MAY 11, 2000 DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW MOTION: Director Stone moved to approve Consent Calendar Item Nos. 1-2 and 4 (Item No. 3 was pulled for separate discussion; see below). The motion was seconded by Director Naggar and voice vote reflected unanimous approval. CONSENT CALENDAR ITEM PULLED FOR SEPARATE DISCUSSION 3 Desicln Services Aqreement - Phase I for the Northwest Sports Complex Project RECOMMENDATION: 3.3 Award, in substantial form, final form to be appreved by the City Manager and the City Attorney, a Design Services Agreement - Phase I of $89,368 with RJM Design Group for the preparation of the Master Plan for the Northwest Sports Complex; 3.4 Approve a 10% contingency in the amount of $8,936 for the Design Services Agreement. Community Services Director Parker presented an overview of the staff report (as per agenda material). Director Naggar requested that consideration be given to the construction of an interactive water park at this site and that staff determine associated feasibility as well as cost. Director Pratt expressed some concern as to the potential liability to the City with the construction of an interactive water park. MOTION: Director Naggar moved to approve Consent Calendar Item No. 3. The motion was seconded by Director Stone and voice vote reflected unanimous approval. Min~es.csd\052300 2 DISTRICT BUSINESS 5 Cultural Arts Master Plan Implementation RECOMMENDATION: 5.1 Receive and file the update report from the Arts Council regarding the implementation of the Cultural Arts Master Plan. Community Services Director Parker reviewed the staff report (of record) and introduced Ms. Martha Minklet, Executive Director of the Arts Council, who, in turn, provided an update on the implementation of the Cultural Arts Master Plan, noting the following: · After-School Arts Program · Third Annual Summer Youth Art Institute · Public Involvement Sector · Cultural Arts Resource Directory · Design House 2000 - Arts in the Country Festival · Collaborative Marketing Efforts · Temecula Valley Rose Society · Wine Growers Association · Promenade Mall · Etc. · Arts Facilities · Seek private foundation funding to build Old Town Theatre · Heritage of the Cultural Arts Master Plan Component · Research to be completed by the end of the year · Art in public places · Collaborative/Support Services In closing, Ms. Minkler relayed the Arts Council's appreciation for the opportunity to participate in the implementation of the Cultural Arts Master Plan. Commending Ms. Minkler on her efforts, Director Stone as well extended appreciation to the Board of Directors/City Council for giving the Arts Council the opportunity to proceed with the implementation of the Cultural Arts Master Plan. There being no objection, Chairman Comerchero noted that the update would be received and filed. 6 Senior Center Expansion Project RECOMMENDATION: 6.1 Approve the conceptual design for the expansion of the Mary Phillips Senior Center; 6.2 Authorize the preparation of construction documents and release a formal public bid for the Senior Center Expansion Project. Minutes,csd\052300 3 Having consulted with the City Attorney, Director Stone advised that he may partake in the discussion and voting of this matter. Development Services Administrator McCarthy reviewed the staff report (as per written material) and introduced Mr. Dean Davidson of Davidson + Allen Architects, who proceeded, by way of overheads and a color rendering, with a detailed overview of the existing facility and the proposed floor plan. Ms. McCarthy confirmed for Director Roberts that a large screen television will be provided at the Center. President Comerchero commended staff, Mr. Davidson, and his staff on a job well done. MOTION: Director Roberts moved to approve staff recommendation. The motion was seconded by Director Pratt and voice vote reflected unanimous approval. 7 Racing at the Northwest Sports Complex RECOMMENDATION: 7.1 Approve four (4) racing dates requested by the Temecula Town Association (TTA) and hosted by the Southern California Flat Track Association for motorcycle racing per the race schedule, beginning no eadier than 9:00 A.M. and concluding no later than 6:00 P.M. each date and not exceeding 90 dB 100' from the race track; 7.2 Approve eight (8) racing dates requested by the TTA and hosted by CJ Racing, Inc. for auto races in the automobile classifications and schedule, beginning no earlier than 9:00 A.M. and concluding no later than 6:00 P.M. each date and not exceeding 90 dB 100' from the race track. Community Services Director Parker reviewed the staff report (as per agenda material), advising that staff has been informed by CJ Racing that the auto racers will not be continuing with its race schedule and, therefore, staff recommendation will be to only approve 7.1 and to eliminate 7.2. Although objecting to associated noise concerns, Mr. Eion McDowell, 42600 Pradera Way, relayed his concurrence with staff's recommendation. General Manager Nelson noted that Mr. McDowell would be notified of upcoming public workshops with regard to the design of the Northwest Sports Complex project. In an effort to meet the desires of interested youth, Mr. Robert Barr, 36223 St. Raphael, Mumeta, questioned the possibility of alternate auto racing sites. Since CJ Racing is abandoning its race schedule, Mr. Bruce Sanford, 11047 Pallon Way, San Diego, Race Director of Southern California Flat Tract Association, questioned whether the Association may be permitted to operate until 9:30 P.M. on the scheduled July 22, 2000, and August 19, 2000, race dates, commenting on the heat during that time of the year. Minutes,csd\052300 4 Mr. McDowell voiced no objection to the extended times for the two race dates in July and August. Director Stone commended Mr. McDowell on his efforts to compromise, City Attomey Thorson reminded the Directors that at the last City Council meeting. there were two additional individuals objecting to nighttime racing. Director Pratt relayed his opposition to auto and motorcycle racing at this location. Community Services Director Parker advised that the original Conditional Use Permit granted racing hours to 9:00 P.M. MOTION: Director Naggar moved to approve the staff recommendation (with the deletion of 7.2) and to extend the July and August race date times to 9:30 P.M. as long as the other two concerned individuals concur. This motion died for the lack of a second. MOTION: Director Stone moved to approve the staff recommendation (with the deletion of 7.2) and to extend the July and August race date times to 9:30 P.M. This motion died for the lack of a second. MOTION: President Comerchere moved to approve the staff recommendation (with the deletion of 7.2) and to extend the July and August race date times to 9:00 P.M. This motion died for the lack of a second. Director Roberts relayed his opposition to appmving an extended race time without the opinion of the two other individuals who are not present at the meeting. MOTION: Director Naggar moved to approve the staff recommendation (with the deletion of 7.2) and to extend the July and August race date times to 9:00 P,M. as long as the other two concerned individuals concur. The motion was seconded by President Comerchero and voice vote reflected approval of the motion with the exception of Director Pratt who abstained and Director Stone who opposed. General Manager Nelson clarified that if the other two concerned residents were to oppose the time extension, the race times would revert to 6:00 P.M. DEPARTMENTAL REPORT No additional comments. DIRECTOR OF COMMUNITY SERVICES REPORT No additional comments. GENERAL MANAGER'S REPORT General Manager Nelson commended the Ads Council on its efforts associated with the Cultural Arts Master Plan and relayed his delight with the expansion of the Senior Center. BOARD OF DIRECTORS' REPORTS No comments. Minutes.csd\052300 5 ADJOURNMENT At 8:45 P.M., the Temecula Community Services Distdct meeting was formally adjoumed to Tuesday, June 13, 2000, at 7:00 P.M., City Council Chambers, 43200 Business Park Drive, Temecula, Califomia. ' A,'ITE..EST: ~us~l W. Jone~/GMO . ' ,JD. istrict secre~ Jeff Comerchero, President Minutes,csd\052300 6