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MEETING NOTICE/AGENDA
FINANCE COMMITTEE
GREAT OAK CONFERENCE ROOM
41000 MAIN STREET
TEMECULA, CALIFORNIA
TUESDAY, MARCH 6, 2018
4:00 PM
CALL TO ORDER:
ROLL CALL: Council Members Maryann Edwards and James Stewart
PUBLIC COMMENTS
A total of 15 minutes is provided for members of the public to address the Committee on
items that are not listed on the agenda. Speakers are limited to three minutes. If you
desire to speak to the Committee about an item not on the agenda, a "Request to Speak"
form may be filled out and filed with the staff liaison. When you are called to speak,
please come forward and state your name for the record.
For all other agenda items a "Request to Speak" form may be filed with the staff liaison
prior to the Committee addressing that item. There is a five minute time limit for
individual speakers.
COMMITTEE BUSINESS
1. Funding Recommendations for 2018-19 CDBG Applications
2. Recommendation Regarding Proposed Substantial Amendment Transferring CDBG
Funds Budgeted for Housing Resource Center to Escallier House Computer Lab
ADJOURNMENT
Date Ra di J -6h , ity lerk
NOTICE TO THE PUBLIC
The Agenda will be available for viewing, prior to the meeting, at the Main Reception at City Hall — 41000 Main Street,
Temecula, 8:00 — 5:00 PM as well as on the City's website — www.temeculaca.gov. Any staff report/written material
pertaining to this meeting will be available, prior to the meeting, for public review at the Main Reception and at the
respective meeting. Any Supplemental Material distributed to a majority of the Committee Members regarding any
item on the Agenda, after the posting of the Agenda, will be available for public review at the Main Reception. In
addition, such material will be made available for review at the respective meeting.
If you have any questions regarding any item of business on the Agenda for this meeting, please contact City Hall —
951-694-6444.
CITY OF TEMECULA
MEMORANDUM
TO: Council Member Maryann Edwards, Finance Committee Member
Council Member James Stewart, Finance Committee Member
FROM: Luke Watson, Director of Community Development
DATE: March 6, 2018
SUBJECT: 2018-19 Community Development Block Grant (CDBG) Annual Action
Plan Funding and Substantial Amendment to 2017-18 Annual Action Plan
PREPARED BY: Lynn Kelly -Lehner, Principal Management Analyst
RECOMMENDATION: That the Finance Subcommittee provides recommendations for
the 2018-19 Community Development Block Grant (CDBG) Annual Action Plan Funding and
Substantial Amendment to 2017-18 Annual Action Plan for City Council consideration.
BACKGROUND: The Community Development Block Grant (CDBG) program was
established through the Housing and Community Development Act in 1974. The primary
purpose of CDBG funding is the development of viable urban communities by providing decent
housing, a suitable living environment, and expanded economic opportunities, principally for
persons of low and moderate income.
From 1992 to 2012, the City participated in the Riverside County Economic Development
Agency Entitlement Program to receive CDBG funding. On June 14, 2011, City Council
adopted Resolution No. 11-42 to request that the U.S. Department of Housing and Urban
Development (HUD) designate the City of Temecula as an Entitlement Community. On April 10,
2012, City Council adopted the first Five -Year Consolidated Plan (ConPlan), authorizing the City
to become an Entitlement Community and direct recipient of CDBG funds from HUD.
As an Entitlement Community, the City of Temecula is required to develop a ConPlan every five
years. For each succeeding year, the City is required to prepare a one-year Action Plan to
notify citizens and HUD of the City's intended actions to meet CDBG goals during a particular
year. The Action Plan serves as an annual guide on how the City intends to utilize the allotted
federal funds to address national objectives and priority needs identified in the ConPlan. The
annual Action Plan is due to the HUD by May 15th of each year.
Staff held two CDBG community workshops at the Temecula Community Center November 30,
2017 (afternoon and evening). The workshops allowed for community and citizen participation
regarding annual CDBG funding, and to provide technical assistance to potential applicants.
Based on input gathered from the public, and the adopted ConPlan, the following objectives
continue to guide the City in allocating CDBG funds:
• Promote the development of affordable housing.
• Preserve the existing housing stock.
• Ensure equal access to housing opportunities.
• Provide public services for low and moderate income residents.
• Provide public services for residents with special needs.
• Provide public services for the homeless and those at -risk of homelessness.
• Provide public services for seniors and veterans.
• Improve neighborhoods, public facilities, and infrastructure.
• Promote economic opportunity.
• Amend land use and zoning laws to promote the development of affordable housing.
• Provide greater access to public facilities and improvements for persons with
disabilities.
2018-19 Annual Action Plan
Beginning in July 2018, the City of Temecula anticipates receiving approximately $515,274
through the Community Development Block Grant program. A maximum of 20 percent may be
allocated for administration of the program, and a maximum of 15 percent may be allocated for
public services, with the remainder available for capital improvement projects. This leaves a
total of approximately $334,928 available for capital improvement projects. The breakdown of
the estimated budget is demonstrated in the following chart.
Estimated ated 2018-19 CDBG Budget
2018-19 Allocation $515,274.00
2018-19 Program Income $0.00
Available Unallocated/Reprogrammed Funds $0.00
Total Funds Available $515,274.00
Maximum 15% of 2018-19 Allocation $77,291.10
Total Public Service Funds Available $77,291.10
2018-19 Allocation $515,274.00
2018-19 Program Income $0.00
Minus Allocated Administrative Funds $103,054.80
Minus Allocated Public Service Funds $77,291.10
Plus Available Reprogrammed Funds $0.00
Total Capital Improvements Funds Available $334,928.10
Maximum 20% of 2018-19 Allocation $103,054.80
Total Administrative Funds Available $103,054.80
Public Services The City received ten public service funding requests totaling $180,860. A
maximum of $77,291 (15%) may be allocated for public services during the fiscal year. Staff
completed an extensive review of the applications to determine the benefit to low and moderate -
income persons, activity need, cost efficiency and effectiveness, activity management and
implementation, and experience and past performance. A summary of the applications is
outlined on the following page. A more thorough summary of the public service funding requests
and CDBG funding history is attached to this report. All applicants for the 2018-19 funding
period satisfy at least one Consolidated Plan priority, and are therefore eligible for funding.
The Fair Housing Council conducts mandatory fair housing discrimination and landlord/tenant
services, and thus, receives a portion of the annual allocation to provide those mandatory
services to Temecula residents. After discussions with HUD representatives, it was
recommended that the City's grant to the Fair Housing Council, remain at current funding levels
($17,968) in order to cover the extensive activities the Council conducts for Temecula residents.
A recent analysis by Los Angeles County studied the overhead costs to administer their CDBG
program, as well as those costs sub -recipients of grants under their program. The study found
that the administrative burden of managing a grant may exceed the benefits of the grant itself
when the grant is less than $10,000. While there are no specific HUD guidelines prohibiting
grants less than $10,000, HUD recommends that grants are at least $10,000. As such, staff also
recommends that grants to sub -recipients are no less than $10,000.
Organization
Project Name
Program Description Use of Funds
CDBG Request
Voices for Children
FY18-19
Hospice Valleys
Senior Assistance Program
Hospice care for senior citizens Patient
$ 10,000
of the
care
and severely disabled
Safe Alternatives for Everyone,
Temecula SAFE & Healthy
Victim awareness; case
Inc. (SAFE)
Families
Personnel
management; support for victims
$ 10,000
Total Public Service Funds Requested for 2018-19 $ 180,860
Housing Activities and Capital Improvement Projects
The City received one application for housing funds. The Habitat for Humanity Critical Home
Maintenance and Repairs Program proposes to provide 3-5 low-income households with home
repair and maintenance services to keep homes affordable. The applicant requested $30,000
to administer and expand the program in FY 2018-19. CDBG funds will be used for staff salaries
and benefits, supplies, rent, and other operations costs.
While the program was initially slow to be implemented due to additional federal environmental
requirements, there has been a great deal of interest from the community, and Habitat for
Humanity has funded nineteen critical home repair projects. The program is running smoothly,
and staff recommends funding Habitat for Humanity $30,000 from capital improvement funds in
Fiscal Year 2018-19. The Habitat for Humanity Critical Home Maintenance and Repairs
Program meets the ConPlan goal of "preserv[ing] the existing housing stock."
Staff recommends that the remainder of the CIP funds be allocated towards priority 1
accessibility projects in City parks and facilities, as identified in the draft Americans with
Court Appointed Special
Case management and advocacy
Voices for Children
Personnel
$ 10,000
Advocate (CASA) Program
for foster children in Temecula
Provide service and assistance
Canine Su pport Teams, I nc.
Service Dogs for the Disabled
Personnel
$ 15,000
dogs to people with disabilities.
Homeless Prevention and
Connecting homeless individuals
Rent, security
City of Temecula
Diversion Program
w/ services, financial assistance
deposit, utilities
$ 16,020
Boys & Girls Clubs of Southwest
Before and After School Care
Round trip school transportation;
Personnel
$ 20,000
County
for Kids
activities before and after school
Supporting single mothers and
Salaries - Hire Exec
SMART Moms Inc.
SMART Moms Program
their children
Director
$ 24,000
Assistance League of Temecula
Clothing & supplies for low
Operation School Bell
Shoes and clothes
$ 25,000
Valley
income students in TVUSD
Fair Housing Council of
Comprehensive Fair Housing
Fair housing education, training;
Personnel, rent,
Riverside County
Program
landlord/ tenant mediation
supplies
$ 25,000
Provision of food and supplies to
VNW Circle of Care
Circle of Care Food Ministry
Personnel
$ 25,840
low-income families
Total Public Service Funds Requested for 2018-19 $ 180,860
Housing Activities and Capital Improvement Projects
The City received one application for housing funds. The Habitat for Humanity Critical Home
Maintenance and Repairs Program proposes to provide 3-5 low-income households with home
repair and maintenance services to keep homes affordable. The applicant requested $30,000
to administer and expand the program in FY 2018-19. CDBG funds will be used for staff salaries
and benefits, supplies, rent, and other operations costs.
While the program was initially slow to be implemented due to additional federal environmental
requirements, there has been a great deal of interest from the community, and Habitat for
Humanity has funded nineteen critical home repair projects. The program is running smoothly,
and staff recommends funding Habitat for Humanity $30,000 from capital improvement funds in
Fiscal Year 2018-19. The Habitat for Humanity Critical Home Maintenance and Repairs
Program meets the ConPlan goal of "preserv[ing] the existing housing stock."
Staff recommends that the remainder of the CIP funds be allocated towards priority 1
accessibility projects in City parks and facilities, as identified in the draft Americans with
Disabilities (ADA) Transition Plan. Financial allocations towards these projects satisfy the
ConPlan goal of "provid[ing] greater access to public facilities and improvements for persons
with disabilities."
2017-18 Substantial Amendment
Per the City's CDBG Citizen Participation Plan, a Substantial Amendment to an Annual Action
Plan is required when a "substantial" change is proposed, including when the City proposes to
add or delete an activity. A substantial amendment to the 2017-18 Action Plan is necessary
because the Community Mission of Hope withdrew their application for 2017-18 funding for the
Housing Resource Center. The funds from the Housing Resource Center ($10,688) are
proposed to be re -programmed for the creation of a computer lab at the City -owned Escallier
House on Pujol Street. This computer lab would serve individuals experiencing homelessness
and would reduce the barriers they face to exiting the street by offering:
• Job search and resume building classes
• Housing navigation assistance and skill building
• Service connections
• Case management enhancement
• Life skills classes
Initially, potential users of the computer lab would be identified in coordination with the County
of Riverside Department of Social Services, Temecula Valley Unified School District, and the
Temecula Police Department. The computer lab would only be open during identified program
hours and would be managed by TCSD staff. This proposed program meets the ConPlan goal
of "provid[ing] public services for the homeless and those at -risk of homelessness."
Next Steps
The Finance Committee recommendations for funding awards to the public service
organizations, public improvements, and housing activities will be scheduled for City Council
consideration on April 24, 2018, after a 30 -day public review period.
FISCAL IMPACT: Upon the approval of the 2018-19 Annual Action Plan, the City of
Temecula anticipates receiving approximately $515,274 through the Community Development
Block Grant program for 2018-19, and a total of approximately $2.75 million through the
duration of the Consolidated Plan cycle.
ATTACHMENTS: FY 2018-19 CDBG Public Service Applications Summary and Funding
History
CDBG Public Service Applications 2018-19
CDBG CDBG CDBG CDBG CDBG CDBG
Headquarters CDBG Funding
Organization Project Name Program Description Use of Funds Funding Funding Funding Funding Funding Request Funding Information
Location FY17-18
FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 FY18-19
Provide direct costs of hospice care
Hospice of the Valleys
Murrieta
Senior Assistance Program
for senior citizens and severely
Patient care
no request
no request
no request
no request
not awarded
$ 5,345
$ 10,000
disabled
Safe Alternatives for Everyone,
Temecula SAFE & Healthy
Victim awareness; case
Temecula
Personnel
$ 11,400
$ 10,190
$ 16,321
$ 7,892
$ 8,283
$ 10,688
$ 10,000
Inc. (SAFE)
Families
management; support for victims
Court Appointed Special
Case management and advocacy
Voices for Children
Riverside
Personnel
no request
not awarded
not awarded
no request
not awarded
$ 2,672
$ 10,000
Advocate (CASA) Program
for foster children in Temecula
Provide service and assistance dogs
Canine Support Teams, Inc.
Menifee
Service Dogs for the Disabled
Personnel
no request
no request
no request
no request
$ 2,556
no request
$ 15,000
to people with disabilities.
Connecting homeless individuals
City ofTemecula
Temecula
Homeless Prevention and
with services and financial
Rent, security
no request
no request
no request
no request
no request
no request
$ 16,020 New City
Diversion Program
deposit, utilities
program.
assistance '
Boys & Girls Clubs of Southwest
Temecula
Before and After School Care for
Round trip school transportation;
Personnel
$ 11,400
$ 10,190
$ 16,321
$ 7,892
$ 5,345
$ 20,000
County
Kids
activities before and after school
no request
Supporting single mothers and their
Salaries - Hire Exec
SMART Moms Inc.
Temecula
SMART Moms Program
no request
no request
no request
no request
no request
no request
$ 24,000 Same founder as SMURF
children
Director
Assistance League ofTemecula
Clothing & supplies for low income
Temecula
Operation School Bell
Shoes and clothes
$ 11,400
$ 10,190
$ 16,321
$ 7,892
$ 8,283
$ 5,345
$ 25,000
Valley
students in TVUSD
Fair housing education, training,
Fair Housing Council of Riverside
Comprehensive Fair Housing
Personnel, rent,
Riverside
technical assistance; landlord/
$ 10,000
$ 10,000
$ 16,321
$ 10,000
$ 16,810
$ 17,968
$ 25,000 Services required.
County
Program
tenant mediation
equipment, supplies
Provision offood and supplies to
VNW Circle of Care
Temecula
Circle of Care Food Ministry
Personnel
no request
$ 10,190
no request
$ 7,892
$ 8,283
$ 5,345
$ 25,840
low-income families
Total Public Service Funds Requested for 2018-19
ME
$ 180,860
CDBG Public Service Applications 2018-19
Organization
Headquarters
Location
Project Name
Program Description
Use of Funds
CDBG
Funding
FY12-13
CDBG
Funding
FY13-14
CDBG
Funding
FY14-15
CDBG
Funding
FY15-16
CDBG
Funding
FY16-17
CDBG Funding
FY17-18
CDBG
Request
FY18-19
Funding Information
Provide guidance for homeless
Substantial Amendment
Community Mission of Hope
Temecula
Housing Resource Center
Personnel
no request
no request
no request
no request
no request
$ 10,688
no request
individuals to obtain housing
completed Nov 2017
Michelle's Place
Temecula
Breast Health Assistance
Breast health services to un-
Personnel and
$ 8,283
$ 10,688
Program
insured, low income women
health services
no request
no request
no request
no request
no request
Outreach to homeless families with
Personnel, shelter
Path of Life Ministries
Riverside
Mobile Homeless Outreach
the goal of placing them into
costs, supplies,
no request
no request
no request
no request
not awarded
not awarded
no request
housing
telephone
Transitional support from foster
Rancho Damacitas Campus
Personnel, campus
Rancho Damacitas
Temecula
placement to permanent
no request
no request
no request
no request
no request
not awarded
no request
Activities
placement
activities
Sports & fitness, performing &
Rose Again Foundation
Temecula
Kids of Summer/Kids Soar
visual arts, aquatics to foster and
Direct costs of
no request
no request
no request
no request
no request
$ 3,206
no request
orphaned children
activities
Emergency Food/Temporary
Provision offood to low-income
Food and food
Substantial Amendment
Senior Citizens Service Center
Murrieta
$ 11,400
$ 10,190
no request
$ 7,892
$ 8,283
not awarded
no request
Assistance for Needy Families
families, seniors, and homeless
storage
completed Nov 2017
TEAM Evangelical Assistance
Temecula
Temecula Community Pantry
Food, clothing to homeless and low-
Utilities
$ 7,892
$ 8,283
Substantial Amendment
Ministries
income families
no request
not awarded
not awarded
not awarded
no request
completed Nov 2017
Recovery Addictive Disorders
16 -week outpatient program to
The Center for Life Change
Temecula
Salaries
no request
no request
no request
not awarded
no request
no request
no request
(RAD) Program
treat people with addiction
Food Box Distribution on Enterprise
Community Mission of Hope
Temecula
Emergency Food Box Distribution
Space Costs
no request
no request
no request
not awarded
no request
no request
no request
Circle South
Provide support to single mothersConsultant
Single Mothers United in
SMURF Childcare Program and
services,
Temecula
with parenting education and other
$ 11,400
$ 10,190
$ 16,321
$ 7,892
not awarded
no request
no request
Rewarding Fellowship (SMURF)
Adult Education Programs
life skills.
equipment, supplies
Inclement Weather Shelter
Provides vouchers for hotel rooms
Community Mission of Hope
Temecula
Room costs
no request
no request
no request
$ 7,892
$ 8,283
no request
no request
Program
from Dec -April
Direct Services and Rape
Services to victims of Sexual Assault
Administrative,
Riverside Area Rape Crisis Center
Riverside
no request
no request
no request
not awarded
not awarded
no request
no request
Prevention Education Program
at Rancho Springs Medical Center
Salaries
Temecula Murrieta Rescue
Inclement Weather Shelter
Provides vouchers for hotel rooms
Temecula
Room costs
no request
$ 10,190
no request
no request
no request
no request
no request
Mission
Program
from December through April
Advertisement,
City of Temecula
Temecula
Just Add One Program
Place youth in 8 week internships
Banquet, Job Fair,
no request
no request
no request
$ 7,892
no request
no request
no request
supplies