Loading...
HomeMy WebLinkAbout050800 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION MAY 8, 2000 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 7:00 P.M., on Monday, May 8, 2000 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Nimeshein. ROLLCALL Present: Commissioners Edwards, Henz, Meyler, Nimeshein, and Chairman Miller. Absent: None. Also Present: Director of Community Services Parker, Deputy Director of Community Services Ruse, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, Administrative Secretary Zigler, and Minute Clerk Hansen. PRESENTATIONS Plaque of Recoqnition - Beryl Yasinoskv Chairman Miller presented a plague to Development Services Analyst Yasinosky in recognition of her dedicated and noteworthy service for the citizens of Temecula. Relaying that Ms. Beryl Yasinosky had been working for the Community Services Department since 1991, Director of Community Services Parker enumerated the projects and tasks that she had overseen; and expressed gratitude for her diligent efforts in the Community Services Department. Commenting on additional achievements of Ms. Yasinosky, Chairman Miller relayed that she would be greatly missed which would was echoed by Director of Community Services Parker. With thanks, Ms. Yasinosky accepted the award. PUBLIC COMMENTS No comments. R:lCSCminutes~050800 DIVISION REPORTS Maintenance Superintendent Harrinclton provided a brief overview of various projects that were completed bv the Maintenance Division dudnq the month of April, relavinq the followin,q: That the floors at City Hall, the Maintenance Facility, the Museum, the Temecula Community Center (TCC), and the gymnasium at the CRC were refinished. That the walls of the gymnasium were repainted. That the vent fan in the kitchen at the TCC was repaired which would assist in the removal of the heat generated from the appliances. · That the vandalized trellis was repaired at Pala Community Park. · That the erosion and washout areas were repaired at the La Serena Park site. That a temporary parking lot was constructed adjacent to Kent Hindergardt Park which would be utilized by the soccer leagues, noting that the project was inclusive of weed removal, striping, and the construction of a perimeter berm around the parking lot. That at the CRC pool site, new lane line cables were installed in lieu of purchasing new lane lines. That burned out ball field lamps were replaced at the north/south fields at Paloma Del Sol Park. That approximately 65 abandoned shopping carts were collected at Margarita Community Park, noting the plan to collect the carts once a month in order to keep the park cart-free. In response to Commissioner Nimeshein, Maintenance Superintendent Harrington relayed that the Target store had relayed thanks to the City staff for the return of the shopping carts, noting that there was no financial remuneration for the task. For Chairman Miller, Maintenance Superintendent Harrington provided an update on the lighting and fencing project at Margarita Community Park, noting that the fencing had been completed and that the lighting portion of the project was almost complete. Director of Community Services Parker advised that there had been a light test approximately two weeks ago, relaying that there were some adjustments that needed to be made. In response to Chairman Miller, Maintenance Superintendent Harrington advised that the lighting at the north/south soccer field at Rancho Sports Park had been retrofitted in 1993, clarifying that Musco fixtures had been utilized for those fields. Notinq that last month an overview of the CIP projects was presented, Development Services Administrator McCarthy updated the Commission, relaying the following: That the contract for The Rancho California Sports Park Tot Lot Project would be on the City Council agenda for the May 9, 2000 meeting, noting that after approval, construction would begin in approximately 30 days. That The Calle Aragon Drainaqe Project would go out for bid on Thursday, May 11, 2000. With respect to The Trails Master Plan, that staff had met with the firm involved with the preliminary organization and data, noting that a project committee would soon be formed; and advised that the first public workshop associated with this project would most likely be scheduled for mid to late June. With respect to The Sports Field Lightina Project at Rancho California Sports Park, that this project was currently in design, noting that the scheduled date to begin construction was December of 2000. With respect to the master design of The Northwest Sports Complex Project, that the award for the design of the project would be on the May 23, 2000 City Council agenda; and noted that subsequent to the award of the design, a project committee would be formed. For Chairman Miller, staff provided additional information regarding the annual field renovation project. Recreation Superintendent Pelletier relayed the following information reaarding recent and upcoming events and activities: That the Egg Hunt Events which were held on April 22"d at four park sites had been a success. That on Saturday, May 6, 2000, the Cinco de Mayo Event was held, noting that there were approximately 250 participants, noting staffs recommendation to expand the program for next year. That on Sunday, May 7th the High Hopes Program participants took their first City- sponsored excursion to Disneyland, noting that there were 42 special-needs adults and their chaperones bussed to Disneyland, spending from 8:00 A.M. to 8:00 P.M. enjoying this successful activity. That May 21"t would be this year's Annual Kite Day Event which would be held at Paloma Del Sol from 1:00 P.M. to 4:00 P.M. That staff anticipated that the Community Brochure would be coming out at the end of May, possibly the beginning of June. With respect to the 4th of July festivities, that staff was in the process of preparing for this event. 3 For Commissioner Edwards, Recreation Superintendent Pelletier relayed that the Cinco de Mayo Event had been held at Rotary Park, noting that this was the third annual event; and relayed that the City had served 150 ibs. of cooked carne asada, along with beans, rice and tortillas. In response to Commissioner Nimeshein, Recreation Superintendent Pelletier advised that there had been approximately 3000 participants at the four Egg Hunt Events, clarifying that the Rotary Park Egg Hunt was not widely publicized since this was primarily a neighborhood event; for Commissioner Edwards, confirmed that this year's event had the greatest turnout, additionally noting the success of the neighboring cities scheduling Egg Hunt Events simultaneously. For Commissioner Nimeshein, Recreation Superintendent Pelletier advised that the 4th of July parade would start at 10:00 A,M. this year. Director of Community Services Parker relayed gratitude to Rancon Real Estate for their sponsorship of this activity. Chairman Miller thanked staff for the opportunity for him to aid in the event held at the Sports Park. In response Recreation Superintendent Pelletier expressed gratitude for his help. With respect to the annual Kite Day, for Chairman Miller, Recreation Superintendent Pelletlet relayed that the City was seeking sponsorship in the form of aid for the children in the construction of the kites, and the flying of the kites; and advised that after this year's event, staff would investigate as to whether next year's event should be expanded and be held at two locations. COMMISSION BUSINESS 1. Minutes of April 10, 2000 Commission Meetin¢~ RECOMMENDATION: t.1 That the Commission approve the minutes of the April 10, 2000 Community Services Commission meeting. MOTION: Commissioner Henz moved to approve the minutes, as written. The motion was seconded by Chairman Miller and voice vote reflected unanimous approval. 2. Senior Center Presentation RECOMMENDATION: 2.1 That the Community Services Commission approves the conceptual design of the expansion of the Mary Phillips Senior Center. Development Services Administrator McCarthy presented the staff report (of record), relaying that the City had awarded a design services agreement to Davidson & Allen Architects for the Senior Center Expansion Project, noting that this firm was the original designer for the center; highlighted the community workshop and the Senior Center Design Committee meetings; advised that the expansion was inclusive of approximately 4 3300 square feet of new space which encompassed meeting rooms, a pool room, restrooms, and storage areas, noting the modifications to the existing areas which encompassed a meeting room, library, craft room, office space, reception area, and installation of commercial equipment in the kitchen; and introduced Mr. Dean Davidson, who represented Davidson & Allen Architects firm. Via overheads, Mr. Davidson provided an overview of the project, specifying the courtyard area, noting that the shuffleboard would be removed, and the trelliswork and columns would be removed and then subsequently reused; noted the location of the expansion; presented the preliminary site plan, highlighting the proposed billlard room, two meeting rooms (inclusive of a removable partition in one room), storage area, multi- purpose area, the relocation of the office, kitchen revision inclusive of a new range and vent, a dishwasher, a sink, a new ramp with handicapped access provisions; and specified the building articulation designed to create consistency with the existing building. For Commissioner Nimeshein, Mr. Davidson clarified the location of the removable partition in the one meeting room, specifying the range of meeting room sizes; noted the location of the existing billiards room, relaying that it was proposed to be a craft room; for Commissioner Edwards, noted that there would be a commercial dishwashing system in the kitchen; in response to Chairman Miller, relayed that there would be a stove installed; with respect to the gabled roof area, advised that, as proposed, this would not be useable space, but was provided for visual interest; specified the location of the screened air conditioners; relayed the benefits of locating the air conditioning units on the roof (i.e., lack of available space), noting that the existing equipment was located on the roof. After additional queries from Chairman Miller and comments regarding a more efficiently run air conditioning unit on the ground level, Mr. Davidson relayed that although the recommended location for the air conditioner units at this site was on the roof, that additional investigation could be conducted with the consultant. Director of Community Services Parker reiterated that the availability of ground space would be a restrictive. MOTION: Commissioner Henz moved to approve the conceptual design of the expansion project. The motion was seconded by Commissioner Meyler. (This motion ultimately passed; see below.) Commissioner Nimeshein commented on the proposed location of the air conditioning units, recommending that additional funds not be spent to investigate the feasibility of locating the units on the ground; and noted that in the past, additional investigation had revealed that air conditioner units were most appropriately located on the roof, Director of Community Services Parker relayed that staff would work with Mr. Davidson to evaluate the location of the air conditioning units, and move forward with the recommendation, noting that with respect to locating the units on the ground, staff was concerned with vandalism and available space. At this time voice vote was taken reflecting unanimous approval. Director of Community Services Parker relayed that this item would be on the May 23rd City Council agenda. R:lCSCmlnutes~050800 3. Capital Improvement Pro.clram Projects for Fiscal Year 2000-2001 RECOMMENDATION: 3.t That the Community Services Commission approves in its substantial form, the Capital Improvement Program Projects for the Fiscal Year 2000-2001. Via overheads, Director of Community Services Parker provided an overview of the staff report (of record), reviewing the proposed Capital Improvement Program (CIP) for the next five years; enumerated the completed projects, the projects under construction, the projects in design, the new projects for the fiscal year 2000-2001, and the proposed future projects (as outlined per agenda material), providing additional information regarding each entity; with respect to the proposed future project regarding access from the CRC to the library, for Commissioners Nimeshein and Meyler, provided additional information regarding the costs associated with grading and the installation of ADA access provisions, confirming that lighting would be included in this project, advising that currently this project was not funded, noting that the denotation stating unspecified relayed that those particular projects had not been funded; clarified the DIF, and Park & Rec denotations; for Chairman Miller, specified the location of the proposed shed storage area at the Community Center; and for Commissioner Meyler, provided additional information regarding the cost estimation for obtaining public art, noting the data from Sedona, Arizona. In response to Commissioner Meyler's queries, Director of Community Services Parker clarified that construction costs were not included in the CIP for the Northwest Sports Complex, the Library, and the Children's Museum, due to the fact that these projects had already been funded or partially funded. For Commissioner Nimeshein, Director of Community Services Parker relayed that the standard cost factor qualifying a project to be denoted in the CIP was a cost above $25,000; and provided additional information regarding staffs investigation with respect to the potential annexation. For Commissioner Edwards, Director of Community Services Parker provided additional information regarding new parks (i.e., included in proposed Specific Plans), noting that the Long Canyon Creek Park was currently being developed (developer driven), relaying that it could potentially be dedicated in August or September; and advised that there was an additional park site in the Crown Hill Development in the southeast portion of the City. With respect to the school site project which encompassed ADA improvements, for Chairman Muller, Director of Community Services Parker relayed that the City would be funding this project, noting that the City would be utilizing the facilities as a joint use. MOTION: Commissioner Edwards moved to approve staffs recommendation. The motion was seconded by Commissioner Henz and voice vote reflected unanimous approval. 6 R:~CSCminutes~050800 COMMUNITY SERVICES DIRECTOR'S REPORT Director of Community Services Parker relayed that due to Ms Beryl Yasinosky leaving the Community Services Department, the City was in the process of recruiting for the Management Analyst position. COMMISSIONER REPORTS For informational purposes, Commissioner Meyler clarified that he had not been appointed to the Aquatic Committee, noting the confusion; and requested provision of a list of the committees that the Commissioners had been appointed to serve on. In response to Commissioner Meyler's comments, Director of Community Services Parker advised that Commissioner Meyler could continue to attend the meetings associated with the pool project, noting that the next meeting was scheduled for May 18th at 10:00 A.M. Commissioner Meyler provided additional information regarding Design House 2000, relaying that this year's event was spectacular; and noted that the annual Arts in the County Festival was also being held in May. Commissioner Nimeshein congratulated Chairman Miler on his recent attainment of the qualifications for his BA degree, noting the upcoming ceremony. With respect to the League of California Cities Conference, for Commissioner Nimeshein, Director of Community Services Director of Community Services Parker relayed that he would forward any data received regarding the conference. Chairman Miller thanked staff for the opportunity to help with the Egg Hunt Event; and reiterated that the Aquatic Committee meeting would be held on May 18, 2000, noting that he would update the Commission. ADJOURNMENT At 8:18 P.M. Chairman Miller formally adjourned this meeting to June '12, 2000 at 7:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. ~'/--~,~_ ~ ~---~ Henry ~)~, Chairman Herman D. Parker, Director of Community Services