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HomeMy WebLinkAbout061200 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION JUNE 12, 2000 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 7:00 P.M., on Monday, June 12, 2000 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Edwards. ROLL CALL Present: Commissioners Edwards, Henz, Meyler, "Nimeshein, and Chairman Miller. Absent: None. Also Present: Director of Community Services Parker, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, Administrative Secretary Zigler, and Minute Clerk Hansen. "(It was noted that Commissioner Nimeshein arrived at 7:23 P.M.) PRESENTATIONS Plaque of Recoqnition - Ruth Munoz Chairman Miller presented a plaque to Ms. Ruth Munoz for her outstanding work providing custodial services at City Hall since 1996; and noted that she would be greatly missed. Director of Community Services Parker relayed good wishes to Ms. Munoz. Plaque of Recoqnition - Amy Cramer Ms. Amy Cramer accepted with gratitude the plaque of recognition for her services since 1992 as Aquatic Manager; and thanked staff for the opportunity to work with the City of Temecula. Recreation Superintendent Pelletier relayed her deep appreciation for Ms. Cramer's work with respect to the aquatic programs; and noted her thanks from the bottom of her heart. R:\CSCminutea\061200 Plaque of Recoqnition - Cor and Bep Vanderhout Chairman Miller presented a plaque of recognition to Cor and Bep Vanderhout for their provision of music at various community activities, including at the Senior Center; and noted his pleasure at the attendance of one of their vocal events. Plaque of Recognition - Richard&Barbara Conchola Chairman Miler presented the honor of appreciation to Mr. and Mrs. Conchola, noting their hours committed to cooking at the Mother's Day Barbecue Event. PUBLIC COMMENTS Ms. Rebecca Weersing, representing the Temecula Valley Rose Society, thanked the Commission and staff for the Community Grants provided to the Temecula Valley Rose Society; provided an overview of the Rose Show Event which was held May 13th at the CRC; noted that being in partnership with the Arts Council was a great experience; relayed that on Saturday, June 17th there would be a Father's day planting of pumpkins and flowers at Rosehaven, from 2:00-2:30 P.M.; provided additional information regarding potential upcoming activities; and relayed that she had brought roses for distribution to staff and the Commission as a token of appreciation. DIVISION REPORTS Maintenance Superintendent Harrington provided a brief overview of various proiects that were completed by the Maintenance Division durinq the month of May, relaying the following: . The Rancho California Sports Park Roller Hockey Rink was rehabilitated. . The skate structures were painted at Pala Park, Margarita Park, and Sam Hicks Park. . The building doors and trash can lids were painted at Paloma del Sol Park, and Kent Hindergardt Park. . At Paloma del Sol Park the vandalized lighting was repaired. . At Margarita Community Park, Winchester Creek Park, Temecula Skate Park, Rancho Vista Fields, Paloma del Sol Park, Kent Hindergardt Park, and Pala Community Park the restrooms, sidewalks, basketball, and tennis courts, and picnic shelters were pressured-washed. . The quarterly heating, air conditioning, and ventilation maintenance was completed at all of the City facilities. Commissioner Edwards noted that the Duck Pond was looking great, relaying that the water level had been raised. With respect to the CRC, Commissioner Meyler noted that it had been reported to him that there had been difficulty maneuvering the shades. In response, Maintenance 2 R:\CSCminutes\081200 Superintendent Harrington relayed that in the new fiscal year the shades would be rehabilitated or replaced; and noted that the doors under the stage would also be addressed, and the entire stagefront. In response to Chairman Millers' queries, Maintenance Superintendent Harrington relayed the proposed plan to have track systems installed for the storage of chairs at the CRC. Development Services Administrator McCarthy updated the Commission. relayina the followina: . The Rancho California Sports Park Tot Lot Pre-construction meeting was held last week, noting that construction would begin on July 5, 2000. . The first Trails Master Plan subcommittee meeting was held on Thursday, June 8, 2000; noted that a questionnaire may potentially be sent to residents via the City's newsletter or a separate mailing; relayed that two workshops would be scheduled in the summer to identify goals, and begin discussions for trail concepts. . The contract for the Northwest Sports Complex Master Design had been awarded, noting that a subcommittee would be forming soon. . The Senior Center Master Plan was approved by the Council, noting that construction documents and specifications would now begin for that project. . The CIP for the next five years was presented to Council on June 1st and would be going forward for approval at the June 27, 2000 City Council meeting. With respect to the Rancho California Sports Park Tot Lot Project, for Chairman Miller, Development Services Coordinator McCarthy relayed that construction would take approximately 30 days. Recreation Superintendent Pelletier noted that the Recreation Division was in the process of preparina for the summer season which was one of the busiest times of the year. relayina the followina events and activities: . The Temecula Guide to Leisure Activities was sent to over 21,000 residents. . Swimming lessons began today on June 12th, noting the onset of the swimming program. . Ms. Gwen Thurston would be filling Ms. Amy Cramer's position as Aquatic Manger in the City of Temecula, noting that Ms. Cramer has been working with Ms. Thurston to familiarize her with the programs. The final preparations were being made of the 4th of July festivities. . The Commission applauded staff for their excellent work with respect to the community brochure. 3 R:\CSCmlnutesI061200 COMMISSION BUSINESS 1. Minutes of May 8.2000 RECOMMENDATION: 1.1 Approve the minutes of the May 8, 2000 Community Services meeting. MOTION: Commissioner Henz moved to approve the minutes, as written. The motion was seconded by Commissioner Meyler and voice vote reflected approval with the exception of Commissioner Nimeshein who was absent. 2. Chaparral Hiah School Swimmina Pool Master Plan RECOMMENDATION: 2.1 That the Community Services Commission approve in its substantial form the conceptual master plan for the Chaparral High School Swimming Pool complex. It was noted that Commissioner Nimeshein arrived at 7:23 P.M. Director of Community Services Parker presented the staff report (of record), highlighting the funding aspects of the aquatic facility; and introduced Mr. Larry Ryan, from RJM Design Group, and Mr. Randy Mendioroz, representing Aquatic Facility Design, who would provide additional information to the Commission. Via renderings, Mr. Ryan provided an overview of the project, highlighting access, the site design, and the underground infrastructure (i.e., storm drainage, sewer, water, and gas lines); noted the public workshops which were held, and the initial development of a preliminary master plan; provided additional specification with respect to the competition pool, the recreation pool, and the storage buildings; noted the amenities on site (i.e., concrete terrace seating element); specified the location of the masonry wall enclosing the pool area at the south, the open steel fencing on the north and northwest sides of the pool, advising that the entire pool element would be secure, proYiding additional information regarding the main access point; and relayed the overlay master plan for future planning, inclusive of an aquatic playground, canopy elements, and entry structures. For Commissioner Edwards, Mr. Ryan relayed that the proposal to remove the shrubbery was due to maintenance issues. Director of Community Services Parker clarified the plan that encompassed the budgetary funding parameters at this time, and the alternate plan that was for future add- ons, as the budget allowed. For Commissioner Nimeshein, Director of Community Services Parker relayed that the priority add-on would be the aquatic play area, noting that the canopies and the entry pageantry would be priority level II items. 4 R:\CSCmlnutea\061200 Mr. Ryan provided additional information regarding the site plan design; and for Chairman Miller, relayed further specifications regarding the fire lane access. For Commissioner Edwards, Director of Community Services Parker relayed that the entry area design would create the loss of four basketball courts. Director of Community Services Parker relayed the numerous discussions held regarding the facility; and thanked RJM Design Group for their diligent efforts with respect to this project. Commissioner Edwards commended the subcommittee members and all those involved in the project, relaying that it was a great design. Commissioner Meyler commented that initially it appeared that there would no resolve with respect to the space available and the proposals setforth, applauding RJM Design Group for their excellent work. MOTION: Commissioner Edwards moved to approve staff recommendation The motion was seconded by Commissioner Henz and voice vote reflected unanimous approval. 3. TCSD Proposed Rates and Charaes for Fiscal Year 2000-2001 RECOMMENDATION: 3.1 That the Community Services Commission receive and file the report for the TCSD Proposed Rates and Charges for Fiscal Year 2000-2001. Director of Community Services Parker relayed an overview of the staff report (via agenda material), noting that at this time the TCSD was now comprised of four service levels, as follows: Service Level B which had a proposed rate of $25.68 per parcel, per year, noting no increase from the last fiscal year, Service Level C which was comprised of four sub-levels ranging in cost from $46-175, per year, per parcel, noting no proposed increase, Service Level D which was proposed at a cost of $175.68, per parcel, per year, noting the minor $3.12 increase, and Service Level R which was proposed at a cost ranging from $57.64-121.92, per parcel, per year, noting no proposed increase; clarified that only those property owners who receive services from a particular service level pay for those services; and relayed that the rate proposals would be presented to the City Council on June 27, 2000 for approval. Chairman Miler advised that the Commission would receive and file the report. COMMUNITY SERVICES DIRECTOR'S REPORT A. Director of Community Services Parker relayed that the League of California Cities Conference was scheduled for July 26th_28th in Monterey; and queried the Commission as to who would be able to attend. In response, all the Commissioners noted their plan to attend the conference. 5 R:\CSCminutes\061200 B. Director of Community Services Parker thanked the Recreation Division with respect to their hard work on the new community brochure. COMMISSIONER REPORTS A. Commissioner Edwards, echoed by Commissioner Henz, commended staff for the excellent job on the community brochure; and applauded Maintenance Superintendent Harrington, noting that the City overall looked great. B. Commissioner Henz noted that he was looking forward to the 4th of July festivities; and queried where the fireworks would be held after construction of the proposed library project. In response, Director of Community Services Director of Community Services Parker relayed the plan to stay proximate to the same general area. C. Chairman Miller relayed information regarding the League of California Cities Annual Conference scheduled for September 7th_9th in Anaheim, querying the relationship with the conference the Commission was scheduled to attend. In response, Director of Community Services Parker noted the various conferences held, relaying that the Monterey Conference was closely associated with the Community Service Department activities. D. In response to Commissioner Meyler, Administrative Secretary Zigler noted that she would provide conference data to the Commission. ADJOURNMENT At 7:59 P.M. Chairman Miller formally adjourned this meeting to July 10. 2000 at 7:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. ~ ~/;ep~ enry Mil ,Chairman ~~ Herman D. Parker, Director of Community Services 6