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HomeMy WebLinkAbout030899 CSC MinutesMINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION MONDAY, MARCH 8, 1999 A regular meeting of the City of Temecula Community Services Commission was held on Monday, March 8, 1999, 7:00 P.M. at the Temecula City Hall, 43200 Business Park Drive, Temecula, California. The meeting was called to order by Chairman Tom Edwards. Commissioner Nimeshein led the flag salute. PRESENT: 4 COMMISSIONERS: Henz, Meyler, Nimeshein, Edwards ABSENT: I COMMISSIONERS: Miller Also present were Director Herman Parker, Deputy Director Phyllis Ruse, Development Services Administrator Todd Holmes, Recreation Superintendent Julie Pelletier, Kevin Harrington, Maintenance Superintendent, and Administrative SeCretary Gall Zigler, PRESENTATIONS A certificate of appreciation was presented to the following individuals for their community service: Lennar Homes of California for a $5,000 donation for sports park lighting PUBLIC COMMENT None DIVISION REPORTS Maintenance Superintendent Kevin Harrington reported the Maintenance Division staff completed the following during the month of February: Installed a concrete mow strip, new players benches and concrete pads in both dugouts on field 4 at Rancho Cal Sports Park. Completed turf renovations and preseason preparations at Rancho Cal Sports Park, Paloma Del Sol Park, Kent Hintergardt Memorial Park and Pala Community Park. Completed quarterly preventive maintenance on all City facility HVAC equipment. Completed the exterior window-sealing project at City Hall. Completed the construction of the sound system equipment room at the Sixth Street Restroom Facility. R:XMINUTES\030899.doc - 1 - Coordinated and assisted with the museum artifact relocation and fumigation. Assisted with the disposal of surplus items at the Maintenance Facility. Cleaned up problem areas around the desilting pond. (Repaired holes in the fence, installed "No Trespassing" signs, removed BM× track, removed trash and debds). Assisted with the Temecula Rod Run event. Removed Vandal proof lens shields from the light fixtures at Pala Community Park tennis courts to improve lighting condition. Upgraded the dugout fences at Temecula Middle School ballfields. (Installed bottom rail). Repaired declining rubber playground surface at Kent Hintergardt Memorial Park and Loma Linda Park. Coordinated with Boy Scout Troop 337, the installation of a tree bubbler irrigation system on a portion of the channel bank at Rancho California Sports Park. Development Services Administrator Todd Holmes reported the following: The Margarita Road sidewalk and road-widening project is currently under construction. The Building and Safety Department has approved the connection from the corner of the parking lot up to the sidewalk. The Duck Pond project is currently under construction. The Temeku Hills Park project developer has selected a contractor for the park site construction project. Staff is working with County Flood Control on some minor revisions to the Santa Gertrudis Creek Trail undercrossing project. Staff is looking at playground equipment designs for the Rancho California Sports Park tot lot renovation. Chairman Edwards said he was told that the striping on the tennis courts at Pala Community Park tennis courts are 1' short of regulation. Kevin Harrington said staff would measure and verify. He said the courts have been re- striped before because they were not adequately striped. Recreation Superintendent Juiie Pelletlet reported the following: Staff is currently putting together the classes and activities for the Spring/Summer issue of the Guide to Leisure Activities. R:MMINUTES\030899.doc - 2 - Some of the upcoming events the recreation division is currently coordinating: The Annual Spdng Egg Hunt Skatepark Competition Opening Day for Little League and Pony Colt Baseball Staff is preparing for the upcoming change from the year round school schedule to the traditional school year by increasing the Summer Day Camp program. Staff will be offering Summer Day Camp at the Community Recreation Center, a summer sports program for youth at Margarita Community Park and youth excursions at the Temecula Community Center. COMMISSION BUSINESS Approval of the Minutes 1.1 It was moved by Commissioner Henz, seconded by Commissioner Meyler to approve the minutes of the February 8, 1999 Community Services Commission meeting. Commissioner Meyler corrected page 2, under the Recreation Division report to read, "Staff has been training on a new Recreation Software Program. Staff has expressed the new program has allowed them to reduce response time". The motion was carried as follows: AYES: 4 COMMISSIONERS: Henz, Meyler, Nimeshein, Edwards NOES: 0 COMMISSIONERS: None ABSENT: I COMMISSIONERS: Miller Temecula Libran/Site Selection and Conceptual Plan Deputy Director Phyllis Ruse presented the staff report, Rick DiAmato, representing LPA Architects, provided a power point presentation and overview of the planning process and the library project, Grace Mellman, representing the Friends of the Temecula Library, expressed full support for the project and asked the Community Services Commission to approve the site and conceptual plan. It was moved by Commissioner Henz, seconded by Commissioner Nimeshein to approve the site selection and preliminary conceptual plan for the Temecula Library. R:~'v~INUTES\030899.doe -3- The motion was carded as follows: AYES: 4 COMMISSIONERS: Henz, Meyler, Nimeshein, Edwards NOES: 0 COMMISSIONERS: None ABSENT: 1 COMMISSIONERS: Milller Commissioner Henz asked what the development schedule is for the project. Director Parker stated that the facility is not funded at this time. Staff plans to take forward the site selection and conceptual plan to the Board of Directors in April. Staff anticipates the board will discuss whether or not to move forward with the design portion of the project. Potential Joint Use of County Flood Control Property for Recreational Purposes Director Herman Parker presented the staff report. Commissioner Henz asked if the project would be in conjunction with or in addition to the proposed sports complex at the Northwest Sports Complex. Director Parker said that has not been determined yet. Staff is looking at several options. Commissioner Henz asked if the site improvements would be destroyed if the County used the site for flood control purposes. Director Parker said the improvements would not be destroyed. This item was receive and file, no action was taken. NaminR of a Portion of the Museum Facility Deputy Director Phyllis Ruse presented the staff report. It was moved by Commissioner Nimeshein, seconded by Commissioner Meyler to approve naming the rotunda of the new museum after Tony and Mildred Tobin. The motion was carried as follows: AYES: 4 COMMISSIONERS: Henz, Meyler, Nimeshein, Edwards NOES: 0 COMMISSIONERS: None R:XMINUTES\030899.doc - 4 - ABSENT: 1 COMMISSIONERS: Milller Man/Phillips Senior Center Expansion DesiGn Sub-Committee Development Services Administrator Todd Holmes presented the staff report. Commissioner Nimeshein expressed an interest in serving on the sub-committee, however he stated he would not be available to attend a meeting until June. Chairman Edwards stated that Commissioner Miller also has expressed an interest in serving on the sub-committee. Commissioner Henz stated he would be interested in volunteering for this sub- committee. Director Parker stated that staff would be holding a community workshop and 3 or 4 committee meetings. It was moved by Commissioner Meyler, seconded by Commissioner Nimeshein to nominate Commissioner Henz to serve on the Mary Phillips Senior Center Expansion Design Sub-committee. The motion was carried as follows: AYES: 4 COMMISSIONERS: Henz, Meyler, Nimeshein, Edwards NOES: 0 COMMISSIONERS: None ABSENT: 1 COMMISSIONERS: Milller Wall of Honor Sub-Committee Deputy Director Phyllis Ruse presented the staff report. Chairman Edwards nominated Commissioner Henry Miller to serve on the Wall of Honor Sub-Committee. Commissioner Nimeshein nominated Commissioner Jim Meyler to serve on the Wall of Honor Sub-Committee. It was moved by Commissioner Nimeshein, seconded by Commissioner Henz to nominate Commissioners Meyler and Miller to serve on the Wall of Honor Sub- Committee. The motion was carried as follows: AYES: 4 COMMISSIONERS: Henz, Meyler, Nimeshein, Edwards R:XMINUTES\030899.doc -5- NOES: 0 COMMISSIONERS: None ABSENT: I COMMISSIONERS: Milller Facility Use A.elreement - Temecula Middle School Number 4 Development Services Administrator Todd Homes presented the staff report. Chairman Edwards asked if staff anticipates any problems with the existing homes and the lights on the ballfields. Todd stated that staff has visited the site and currently there are very few homes that are impacted by the lights. Director Parker said the City will notice, post and advertise the project. It was moved by Commissioner Nimeshein, seconded by Commissioner Meyler to approve the Agreement for the joint use of Temecula Middle School Number 4 (Campos Verdes Middle School) athletic fields. The motion was carried as follows: AYES: 4 COMMISSIONERS: Henz, Meyler, Nimeshein, Edwards NOES: 0 COMMISSIONERS: None ABSENT: 1 COMMISSIONERS: Milller COMMUNITY SERVICES DIRECTOR'S REPORT Director Parker advised the Commission staff will be going forward to the City Council to ask them to appoint a representative to serve on the Mary Phillips Senior Center expansion sub-committee and the Wall of Honor Sub-committee. Big League Dreams has presented a proposal for the Northwest Sports Complex for an athletic facility. The proposal is for 30 acres. The City would build the facility and Big League Dreams would operate the facility as a pay for play facility. Staff will be putting together a sub-committee to look at all the pros and cons of the proposed facility. The Cultural Arts Master Plan was approved by the City Council, Director Parker said staff met today with some members of the Temecula Valley Unified School Distdct and discussed some joint programs. The City Council has requested that a representative be at City Council meetings when the Commission has approved an item that is going before the Council. The Council has expressed a desire to see the Chairman of the Commission's at the meeting. R:XMINUTES\030899.doc - 6 - COMMUNITY SERVICES COMISSIONER REPORTS Commissioner Henz asked if the City should be looking at adding a new pool to City facilities. Director Parker stated that renovations to the Temecula Elementary School Pool are in the Capital Improvement Program for FY2000-2001. Director Parker said there is talk of a joint City and Temecula Valley Unified School District pool. These are preliminary discussions. Commissioner Henz asked about the status of the funds that didn't go into Temeku Hills Park for ballfield lighting. Director Parker said the funds would be used to light three (3) additional ballfields at the Rancho California Sports Park, however it will not cover the cost of the lights. Director Parker said the project would be added to the Capital Improvements Program. ADJOURNMENT Chairman To/m-L~d'wards Secretary R:XMINUTES\030899.doc - 7 -