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HomeMy WebLinkAbout052599 TCSD Minutes MINUTES OF A REGULAR MEETING OF THE TEMECULA COMMUNITY SERVICES DISTRICT MAY 25, 1999 A regular meeting of the City of Temecula Community Services District was called to order at 8:05 P.M., at the City Council Chambers, 43200 Business Park Ddve, Ternecula, California. President Comerchero presiding. ROLL CALL PRESENT: 4 DIRECTORS: Ford, Lindemans, Stone, and Comerchero. ABSENT: 1 DIRECTORS: Roberts. Also present were General Manager Nelson, City Attomey Thorson, and City Clerk Jones. PUBLIC COMMENTS No input. CONSENT CALENDAR Because Consent Calendar Item Nos. 1 - 3 pertain to operational issues and, therefore, do not relate to Director Stone's properties, City Attomey Thorson clarified that Director Stone may partialpete in the vote regarding these items. I Museum Exhibit Desion Change Order RECOMMENDATION: 1.1 Approve Change Order No. 2 in the amount of $46,675 from TCSD fund balanca to the exhibit design services contract with Think Jacobson and Roth for the design, fabrication, and installation of exhibits for the Temecula Valley Museum. 2 Completion and Acceotance of the Winchester Creek Park - Project No. PVV97-10CSD RECOMMENDATION: 2.1 Accept the Winchester Creek Park Project No. PVV97-10CSD; 2.2 File Notice of Completion, release the Performance Bond, and accept a one (1) year Maintenance Bond in the amount of 10% of the contract; 2.3 Release the Materials and Labor Bond seven (7) months after filing of the Notice Of Completion if no liens have been filed. 3 Acquisition of Artifacts for Temecula Valley Museum Exhibits RECOMMENDATION: 3.1 Approve an agreement between Temecula Valley Museum, Inc. (TVM), Tony Tobin, and the Temecula Community Services District (TCSD) for the acquisition of artifacts for installation in the Temecula Valley Museum; 3.2 Approve an expenditure of $22,000 from the TCSD museum operating budget (190-185) for the purchase of artifacts for the museum exhibits from Tony Tobin. MOTION: Director Lindemans moved to approve Consent Calendar Item Nos. 1 - 3. The motion was seconded by Director Ford and voice vote reflected unanimous approval of those present (Director Roberts absent). DISTRICT BUSINESS 4 Museum Gift Shoo and Chapel Ooerations RECOMMENDATION: 4.1 Approve the License Agreement between the Temecula Community Services District (TCSD) and the Temecula Valley Museum, Inc. (TVMI) for operation of the Museum gift shop and wedding chapel; 4.2 Approve the expenditure of $10,000 for the purchase of half of the gift shop start- up inventory from the TCSD operating budget (account 190-185). Community Services Director Parker review the staff report (of record) and introduced Mr. Fred Lamb, President of Temecula Valley Museum, Inc., who commended the City on its cooperative efforts associated with this project and proceeded with an operational overview, commenting on docents, volunteers, and gift shop purchases. In closing, Mr. Lamb extended appreciation to Community Services Director Parker and Deputy Director of Community Services Ruse for their continued efforts and regard to the Museum. In response to Director L.indemans, Mr. Lamb advised that because initial funding of a paid employee is a consideration, the gift shop will be manned by docents and volunteers with retail experience but noted that if it were determined that a paid employee were necessary, the Board will respond to the need. City Attorney Thorson noted that Director Stone may vote on this issue. In response to President Comerchero's recommendation, Section 7b of the License Agreement was amended as noted in the motion; see next page. MOTION: Director Lindemans moved to concur with the staff recommendation, amending Section 7b (Use of Premises: Merchandise) as follows: ... Upon termination of this agreement the TCSD wig purchase the remaining inventory up to a maximum of 50% at a wholesale pdce. The TCSD will provide 50% toward the purchase of start-up inventory ... The motion was seconded by Director Stone and voice vote of those present reflected unanimous approval (Director Roberts absent). 5 Approval of a Mitinated Nen-tive Declaration for the construction and operation of sports field liahtina at James L. Day Middle School RECOMMENDATION: 5.1 Approve a Mitigated Negative Declaration for the construction of sports field lighting at James L. Day Middle School; 5.2 Direct staff to file the Mitigated Negative Declaration with the appropriate filing fee for the project with the County Clerk of Records Office. Community Sewms Director Parker referenced the staff report (as per agenda rnatedal), noting that residents within 1,200' of the proposed project ware notif'rod by way of newspaper, notidng, and posting of the site; that an additional 30 residents in excess of the notidng area were notif'mad to ensure proper notif'mation; and that the Rodpaugh Hills Homeowners Association and the Meadowview Homeowners Association were as well notified. Referandng a letter from Mr. Nate Pugsley, Project Manager for Portola Development, Director Linclemans commented on the negative impact the installation of lights would have on the future 242-single family homes and, therefore, relayed his opposition to the project. By way of an exhibit, Mr. Nate Pugslay, 23121 Antonio Parkway, Suite 120, Rancho Santa Margarita, spoke in opposition to the proposed lighting and noted that several of the future homes will be greatly impacted if this project were approved. Mr. David Ciabattoni, 29510 Avenida Del Sol, requested that an environmentel impact report be completed with regard to this project and referenced the negative impacts the project would have on the existing homeowners as wall as wildlife. Echoing Mr. Ciabattoni's comments, Mr. Andrew Ronie, 40575 La Colina, echoed Mr. Pugsley's opposition to the lights and suggested lighting the fields at the high school. In an effort to be consistent with past Coundl action and considering the negative impacts the proposed lighting could have on the future homes, Director Stone relayed his opposition to the project; spoke in support of developing active sports perks out of the rasldantial neighborhoods; and suggested the development of active sports parks at the north side and west side of the Concurring with Director Stone's comments, Director Lindemans spoke in support of a joint venture, among the City of Temecula, the City of Muraleta, and the County to construct an active sports perk. Although commenting on the City's need for sports radiities, Director Ford spoke in denial of the proposed project and recommended the development of such radiities at the north side and south side of the City. Although supporting an eventual sports park, President Comerchero noted that the District would be making a precedent-setting error by denying this project and by allowing a residential developer for future homes to dictate City action. MOTION: Director Lindemans moved to deny this project. The motion was seconded by Director Stone and voice vote reflected approval with the exception of Director Comerchero who voted n._o.o and Director Roberts who was absent. DEPARTMENTAL REPORT No additional comments. DIRECTOR OF COMMUNITY SERVICES REPORT Advising that the Recreation Brochure has been completed and briefly commenting on the upcoming activities and programs, Community Services Director Parker advised that it will be mailed to the residents by June 4, 1999. GENERAL MANAGER'S REPORT General Manager Nelson commended Temecula Valley Museum, Inc. as well as the Women's Club on a job wall done and thanked the organizations for their continued assistance. Mr. Nelson commended Deputy Director of Community Services Ruse on her efforts associated with this project. BOARD OF DIRECTORS' REPORTS No comments. ADJOURNMENT At 8:53 P.M., the Temecule Community Services District meeting was formally adjoumed to Tuesday, June 8, 1999, at 7:00 P.M., City Council Chambers, 43200 Business Park Ddve, Temecula, Califomia A'R'EST: Jeff Comerchero, President Susan W. Jone , CMC · ddDis '