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HomeMy WebLinkAbout031201 CSC AgendaAGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, MARCH 12, 2001 6:00 P.M. CALL TO ORDER: FLAG SALUTE: ROLL CALL: PRESENTATIONS: Chairman Jim Meyler Commissioner Hogan Edwards, Henz, Hogan, Yorke, Meyler, Jose Diaz TCSD Maintenance Division Staff Anthony Martinez TCSD Maintenance Division Staff PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item no__t listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. R:\CSCAGEND\031201 .doc DIVISION REPORTS COMMISSION BUSINESS 1. Approval of Community Services Commission Minutes RECOMMENDATION: 1.1 That the Community Services Commission approves the minutes of the December 11, 2000 meeting. 1.2 That the Community Services Commission approves the minutes of the February 12, 2001 meeting. 2. Sub-Committee AssiRnments RECOMMENDATION: 2.1 That the Community Services Commission review the Commissioner assignments to City sub-committees and make recommendations or modifications as desired. 3. Aquatics Pro.qram Overview RECOMMENDATION: 3.1 That the Community Services Commission receive and file a report on the aquatics program offered to the citizen's of Temecula. COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER'S REPORTS ADJOURNMENT The next regularly scheduled meeting of the Community Services Commission will be held on Monday, April 9, 2001,6:00 P.M., at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula, California. R:\CSCAGEND\031201 .doc ITEM NO. I MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION DECEMBER t'1, 2000 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 7:00 P.M., on Monday, December 11, 2000 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Henz. ROLL CALL Present: Commissioners Edwards, Chairman Meyler. Henz, Nimeshein, and Absent: None. Also Present: Director of Community Services Parker, Deputy Director of Community Services Ruse, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, Management Analyst Smith, and Minute Clerk Hansen. PRESENTATIONS Certificate of Appreciation - Museum Services ManaRer Ott Chairman Meyler presented a Certificate of Appreciation to Museum Services Manager Ott in recognition of his exemplary work and commitment to the City of Temecula. With gratitude, Mr. Wendell Ott accepted the award, noting that he greatly appreciated the new staff member recently added to the Museum personnel (referencing Mr. Henry Miller's recent acceptance of a position on the Museum staff). Director of Community Services Parker commended Mr. Ott for his professionalism, thanking him for his excellent work. Presentation to Community Services Commissioner Nimeshein Chairman Meyler presented a plaque to Commissioner Nimeshein in recognition of his outstanding work while serving on the Commission; and relayed that the Commission would surely miss him. Reviewing his near ten years serving as a Commissioner, Commissioner Nimeshein noted that it had been an honor to serve on the Commission; relayed appreciation to the R:~CSCminutes~121100 City Council for its support of the Community Services Commission; commended the Community Services Department staff for their outstanding efforts which have contributed to greatly improving the quality of life for the residents in the City of Temecula; and applauded City Manager Nelson for his work as City Manager, exhibiting great leadership. At 7:10 P.M. the Commission recessed to have refreshments in honor of Commissioner Nimeshein, reconvening at 7:20 P.M. PUBLIC COMMENTS No comments. DIVISION REPORTS Maintenance Superintendent Harrington provided a brief overview of various proiects that were completed by the Maintenance Division durinq the month of November, relaying the following: Holiday lights were installed on the pine trees at the Temecula Duck Pond, and Sam Hicks Monument Park. Assistance was provided to the Recreation Department with the coordination and set up of the Temecula Light Parade and the Tree Lighting Ceremony. The backflow and irrigation controller enclosures at the City parks were painted and labeled. The exterior lights were repaired at the CRC. · The exterior drinking fountains were repaired and painted at the CRC. · The Duck Pond water fountain was rebuilt. At Veteran's Park, seven rusted-out barbecues were replaced. In response to Commissioner Edwards, Maintenance Superintendent Harrington relayed that a gate had been installed to prevent the Coots from damaging the Duck Pond, noting that the gate was removed in response to residents' comments expressing their concern with respect to the birds that could not get out of the water. For Commissioner Nimeshein, Director of Community Services Parker advised that staff was taking all of the necessary steps in preparing for the annexation of Vail Ranch, relaying that an analysis had been conducted with respect to all the landscaped areas that would come into the City, inclusive of all the medians, the streetlights, the traffic signals, and the parklands; noted that staff would be meeting with a consultant to establish the rates and charges for maintaining these areas; and relayed that there was an assessment being conducted to determine the necessary staffing levels. R:~CSCminutes~121100 Development Services Administrator McCarthy provided an overview of the projects in process, noting the activity in the month of November, as follows: Noted that a Community Workshop was held for the Water Park Feasibility Study on November 27th, relaying that appr0ximateiy 25 people attended; and advised that the study data would be compiled into a final document which would be completed in February or March and presented to the Community Services Commission, and then to the City Council. Relayed that the Trails Master Plan Committee met on December 4, 2000, relaying that the consultant presented information gathered from the survey and the two workshops that were held; noted that the focus would now be on developing specific routes to be studied for incorporation into the plan; and advised that the draft plan would most likely be presented to the Commission in February or March, of 2001. Advised that the Rancho California Sports Park Lighting Project was scheduled to begin work this week, and scheduled to complete the project prior to the Little League season, at the beginning of March, 2001. Announced that Long Canyon Creek Park would be dedicated on December 12, 2000 at 3:00 P.M., noting that the Commissioners had been sent invitations to the event. For Commissioner Hertz, Development Services Administrator McCadhy relayed that with respect to the Children's Museum Project, that the agreement to award the contract to the consultant was scheduled to go before the City Council on December 12, 2000. In response to Commissioner Henz's queries, Development Services Administrator McCarthy noted that the plans for the Senior Center Expansion Project would be received by staff proximately; and noted that she would investigate the timing of the second plan check phase, this week. Recreation Superintendent Pelletier relayed an overview of the Holiday Events held during the month of December, as follows: The Tree Lighting Ceremony and the Electric Light Parade were held on Friday, December 1, 2000, noting that the events were well-attended, and enjoyed by all. Noted that the Museum was incorporating some special events and activities at that particular site, relaying that on December 9, 2000 a Tree Trimming Event was held for the first time, noting that there were 53 participants at this activity. The Holiday Lights and Festive Sights Program would be held from December 13- 31st, noting that the judging would take place on December 13th; and relayed that the bus tour which would be held on December 17th had been sold out; and advised that in light of the energy crisis, staff was requesting participants to not turn their lights on until 7:00 P.M., and had provided an option for participants to not keep their lights on until December 31st, as stated in the entry rules. R:~CSCminutesH21100 The Winter Wonderland Event would be held on December 16th from 8:00 A.M. to 1:00 P.M. which would be inclusive of breakfast with Santa, 18 tons of snow, crafts, vendors, and live entertainment. Commissioner Edwards noted that his favorite event was the Light Parade, relaying that the viewing enjoyment would be enhanced if the bright lights were not on during the actual parade, acknowledging that there were most likely safety issues associated with the lighting; and recommended that for next year's event, there be a designated two- block area which would be darker, noting that residents could be notified of this designated area in advance. In response to Commissioner Henz, Recreation Superintendent Pelletier relayed that approximately 25,000-30,000 people attended the Parade Event (per the newspaper accounts). Director of Community Services Parker noted that staff did change the scheduled night of the parade to a Friday night, relaying that a phone survey would be conducted in order to attain information regarding the day the parade would be held next year, advising that the change in days may have contributed to the larger crowd. For Commissioner Henz, Recreation Superintendent Pelletier relayed that a letter and a Certificate of Participation would be distributed to the participants of the Holiday Lights and Festive Sights Program. Chairman Meyler provided further comments regarding the energy crisis, commending staff for altering the lighting schedule. In response to Chairman Meyler, Recreation Superintendent Pelletier provided additional information regarding the judging of the Holiday Lights and Festive Sights Event. For Chairman Meyler, Director of Community Services Parker relayed that the energy issue became a political matter throughout southern California during this season, thanking Chairman Meyler for his comments regarding this issue at an early point in time. COMMISSION BUSINESS 1. Minutes of November '13, 2000 Commission Meetin,q RECOMMENDATION: t.1 Approve the minutes of the November 13, 2000 Community Services Commission meeting. MOTION: Commissioner Henz moved to approve the minutes, as written. The motion was seconded by Commissioner Edwards and voice vote reflected unanimous approval. R:\CSCminutes\t 21100 2. Wolf Creek Development Proposed Parks RECOMMENDATION: 2.1 That the Community ~ices Commission receive and file a report on the conceptual deSi~or-"~-~-~' the proposed 6-acre park, and the linear park with activity n~les to be developed as part of the Wolf Creek Development. Via overheads, Development Services Administrator McCarthy presented the staff report (of record), relaying the revisions in the park plan; noted that the Wolf Creek Project has been recommended by the Planning Commission for approval and would subsequently be presented to the City Council; specified the variations from the original park plan and the current proposal, providing additional.~detail with respect to the relocation of the school site which was now proposed to be a 40-acre sports park, the 1.5 acres of expansion of Kent Hindergardt Park, the 6.7 linear park with three activity notes, and the 6-acre neighborhood park; relayed that the 40-acre site (proposed to be a sports park) would be dedicated to the City, effective the date of the Development Agreement; noted that the funds currently designated for the Northwest Sports Park would be utilized to develop this 40-acre site in lieu of the 32-acre site located at the end of Diaz Road; and relayed that the neighborhood and the linear park would be improved by the developer and dedicated to the City. Director of Community Services Parker noted that the amount of land dedicated with this development exceeds the Quimby requirements, relaying that the 40-acre site was flat land, advising that this site would be larger and have additional usable space in comparison to the City's previously proposed 32-acre site. For Commissioner Edwards, Development Services Administrator McCarthy relayed that the RJM Design Group would be working on the 40-acre park, noting that there would be community workshops held to solicit input; confirmed that the Subcommitee associated with this project has already held one meeting, noting that Chairman Meyler served on this Subcommittee; and advised that staff would keep the Commission apprised of the project's development, noting that the Master Plan would be presented to the Commission at a future date for review. Commissioner Edwards, echoed by the entire Commission, relayed that it was his desire to relay to the City Council the vital importance of this park site with respect to the growth of the City's parklands. In response to Commissioner Henz, Development Services Administrator McCarthy relayed the plan to have the sports park lighted, noting that there were no residential areas proximate to the site at this time, relaying that the site would be built and operational prior to residences being constructed in this area. For Commissioner Henz, Deputy Director of Community Services Ruse provided additional information regarding the 5-acre site of which a portion would be utilized for a fire station, noting that if the City ultimately does not need the remainder of the site, that the developer would utilize the site as a private recreational facility. Director of Community Services Parker relayed that a plan for the remainder of the site has not been determined at this point in time. R:~CSCminutes~121100 For Chairman Meyler, Director of Community Services Parker relayed that are issues that would be worked out by the developer with respect to the 40-acre site, noting that the development was granted a six-month period to have the property free and clear of liens; and advised that if the park proposal did not go forward, the City would still have access to the 32~acre park located at the end of Diaz Road, and to the other parklands dedicated to the City in conjunction with this project's Quimby requirements. Since no formal action was required with respect to this item, the Commission considered Agenda Item No. 3. 3. "A Day With Temmy" Coloring Book and Park Guide RECOMMENDATION: 3.1 That the Community Services Commission approve the final draft design of the "A Day With Temmy" Coloring Book and Temecula Park Guide. Recreation Superintendent Pelletier presented the staff report (via agenda material), noting that the concept for the coloring book originated with Mayor Stone's request to Director of Community Services Director of Community Services Parker; provided an overview of the process of the development of the book; specified the sites denoted on the coloring pages of the book, noting the inclusions of a map of alt the City's parks and facilities, as well as, a space available on the back of the book for a sticker which identified the City Council and the Community Services Commissioners; relayed the plan to have 5,000 copies available in February of 2001, noting that there would be no charge for the coloring book, providing an overview of the distribution plan inclusive of provision to the participants of the City's recreational programs. Commending staff for the great work on the coloring book, Commissioner Henz queried whether the coloring book could be purchased by Real Estate companies and other businesses. In response, Director of Community Services Parker relayed that staff would investigate and address this issue. Commissioner Edwards relayed that the coloring book represented outstanding effod. In response, Director of Community Services Parker commended Recreation Superintendent Pelletier and staff. Recreation Superintendent Pelletier noted that the artist had grown up in the Temecula Valley. Commissioners Edwards, Henz, and Nimeshein commented on what a creative marketing tool the coloring book would be, noting that the children would have a desire to visit the depicted City sites; and noted that it would relay how family and youth- oriented this community is. Chairman Meyler noted, additionally, that the coloring book would be a groat source if provided to the tax businesses, relaying that the books would occupy the children while the parents worked with their accounting issues; and, additionally, recommended consideration of distribution of the book to the pro-schools in the area. 6 R:~CSCminutes~121100 MOTION: Commissioner Henz moved to approve staff's recommendation. The motion was seconded by Commissioner Nimeshein and voice vote reflected unanimous approval. Community Services Commission Park Tour RECOMMENDATION: 4.t That the Community Services Commission select a date for the annual park facility tour. Director of Community Services Parker provided an overview of the park tour; and, in response to Chairman Meyler's queries, noted that at the January regular meeting, new Commissioners would be sworn in, and a Specific Plan would be presented. After additional discussion, the tour was scheduled for Friday, January 19th, noting that the Commission would meet at 8:30 A.M., and leave at 9:00 A.M. COMMUNITY SERVICES DIRECTOR'S REPORT Director of Community Services Parker reiterated that the contracts for the design and fabrication of the exhibits for the Children's Museum would be presented to the City Council on December 12, 2000; noted that the Agreement reviewed by the Commission regarding the Flood Control property would also be presented to the City Council at the December 12, 2000 meeting; and advised that the City Council would, additionally, be appointing Commissioners for the Community Services Commission. Director of Community Services Parker invited the Commissioners to attend the Park Dedication Ceremony on December 12~ at Long Canyon Creek Park at 3:00 P.M. Director of Community Services Parker relayed gratitude to staff for their efforts with the Tree Lighting Ceremony and the Light Parade which were scheduled on the same day. COMMUNITY SERVICES COMMISSIONER REPORTS Commissioner Edwards thanked staff for the Holiday activities that were well planned and executed. Commissioner Henz relayed gratitude to staff for this year's great activities; and invited all those present to attend a Christmas Party at his home on December 20th. Commissioner Nimeshein relayed that over his ten years of service on the Commission, the Commission had done wonderful work, noting that it had been a pleasure to serve. In response, the Commissioners relayed that he would be greatly missed. R:~CSCminutest121100 Chairman Meyler thanked Deputy Director of Community Services Ruse, and Development Services Administrator McCarthy for their efforts regarding the presentation to the Rotary Club with the plans for the Capital Improvement Program. Chairman Meyler noted that the Historic Preservation Committee met on December 7~, providing an overview of the discussions. With respect to the recent City Council meeting, Chairman Meyler relayed Councilman Pratt's request to authorize staff time to investigate vacant land parcels within the City for consideration of purchase by the City, providing additional information regarding this issue; and advised that the City Council awarded a contract for the Lighting Project at the Sports Park. Director of Community Services Parker provided additional information regarding the type of lighting, which would be utilized at the site. ADJOURNMENT At 8:11 P.M. Chairman Meyler formally adjourned this meeting to January 87 2001 at 7:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. James. A. Meyler, Chairman Herman D. Parker, Director of Community Services MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION FEBRUARY 12, 2001 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 7:00 P.M., on Monday, February 12, 2001 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Edwards. ROLLCALL Present: Commissioners Edwards, Hogan, Yorke, and Chairman Meyler. Absent: Commissioner Henz. Also Present: Director of Community Services Parker, Redevelopment Director Meyer, Deputy Director of Community Services Ruse, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, Management Analyst Smith, Administrative Secretary Zigler, and Minute Clerk Hansen. PUBLIC COMMENTS No comments. DIVISION REPORTS Maintenance Superintendent Harrinqton provided a brief overview of various projects that were completed by the Maintenance Division during the month of January, relayin,q the following: At the CRC gymnasium the ventilation louvers and daylight panels were resealed. At Veteran's Park, the original redwood park sign was replaced with a cast concrete sign. The installation of the new window shades was completed at the CRC multi- purpose room. A broken main line was repaired at the Temecula Community Center. Occupancy-sensor switches were installed to operate the restroom lights at the Temecula Community Center in order to conserve energy. The compressor and the subzero freezer were replaced in the Temecula Community Center kitchen. The quarterly preventative maintenance service was completed on all the facility ventilation and,air conditioning systems. Development Services Administrator McCarthy provided an overview of the projects in process, as follows: The Wolf Creek Project was approved by Council, noting that Spring Pacific Properties was moving forward with the plans for the 6-acre neighborhood park and the linear park, and would provide additional information regarding the 40-acre site for the sports park complex, advising that the next sports park complex meeting would be a community meeting which would be potentially scheduled for the end of March. With respect to the Chaparral Pool Project, relayed that staff has met with the School District to review their comments, noting that staff would be meeting with RJM Design Group and the sub-consultants on Wednesday, February 14, 2001 to review the plan check comments; and advised that the target goal was to break ground after the school term ends in June. The Senior Center Plans have been forwarded to Davidson & Allen Architects after the second plan review, noting that the plans have been additionally submitted to the Department of Health for approval The Water Park Feasibility Subcommittee met February 1, 2001 to review the results of the intercept survey and to provide direction to the consultant regarding the types of water parks that should be included in the analysis; and relayed that the Subcommittee would meet again Wednesday, March 7, 2001, advising that the target goal was to present the Draft Study to the Commission at the April meeting. The Trails Master Plan Subcommittee met February 8th to further review potential trail locations, advising that in the next month staff would aid in the research of information regarding easements and ownership of specific areas that have been identified, noting that there would be additional meeting with EMWD regarding easements and equestrian use. The Children's Museum Subcommittee had an initial meeting with the consultant and the sub-consultants on January 23rd, noting that there was a tour scheduled to visit two existing children's museums on Tuesday, February 20, 2001. For Commissioner Hogan, Director of Community Services Parker relayed that the two children's museums that would be visited would be the Discovery Children's Museum, and the Discovery Site Center, both located in Orange County. In response to Director of Community Services Parker's request for an update regarding Energy Conservation issues, Maintenance Superintendent Harrington relayed that at R:CSC/minutes/021201 2 City Hall lights were being kept off where the lighting was not necessitated; advised that at several facilities, timer switches have been installed to control the air conditioners; at City Hall, noted that most of the offices are being retrofitted with the occupancy-sensor light switches; advised that staff was investigating the pricing of changing the fixtures to TA fixtures (which was a smaller fluorescent tube lighting which conserves energy) for several City facilities; noted that at the Duck Pond, the tree lighting has been turned off, and the circulation pump time and fountain times have been modified to conserve energy; and relayed that the lighting on the City's monument signage has been reduced. Director of Community Services Parker additionally noted that modifications have been made regarding the field lighting at the ball fields. Recreation Superintendent Pelletier relayed the following re,qardin,q the Recreational events and activities: In response to Commissioner Edwards's recommendation to have staff consider adding a Swing Dance Event, noted that there would be a Swing Dance held on March 16, 2001. Friday, February 9th was the Annual Ambassador Family Fun Night, which was held at the CRC with approximately 100 participants, advising that the youth were provided the Tem. E. Cula Coloring Books. The excursions provided in the last Recreation Brochure were proving to be extremely successful, noting that numerous excursions have been selling out. Staff is currently working on the next Recreation Brochure, noting that as additional opportunities are added, the development process of the brochure is becoming a more timely effort; and relayed that the target goal for the next brochure would be the last week in May. Commissioner Edwards commended staff for the great opportunities provided for teens in the current Recreation Brochure. With respect to mail-in registration, for Chairman Meyier, Recreation Superintendent Pelletier noted that the program was successful, relaying that the mail-in registration for swim lessons would be handled for the first week in June. For Commissioner Edwards, with respect to the lighting upgrade at the Sports Park, Maintenance Superintendent Harrington relayed that weather factors could potentially delay this improvement project, advising that the target goal was March 3rd; and confirmed that staff would notify the associated sports team representatives of any postponements. R:CSC/minutes/021201 3 COMMISSION BUSINESS 1. Approval of Community Services Commission Minutes RECOMMENDATION: 1.1 That the Community Services Commission approves the minutes of the December tt, 2000 meeting. This Agenda Item was continued to the March 12, 2001 Community Services meeting. 1.2 That the Community Services Commission approves the minutes of the January 8, 2001 meeting. MOTION: Commissioner Edwards moved to approve the minutes of January 8, 2001. as written. The motion was seconded by Chairman Meyler and voice vote reflected approval with the exception of Commissioner Henz who was absent. 2. Hi.qh Hopes Pro.qram Video Presentation RECOMMENDATION: 2.1 That the Community Services Commission receive and file this report and video presentation on the High Hopes Program. Specifically to inform the new Commissioners, Recreation Superintendent Pelletier relayed that the City had implemented the successful High Hopes Program in September of 1999, noting that this program was designed in order to meet the special needs of young adults to socialize on a regular basis; presented a video providing data regarding the programs' origination (noting Councilman Lindemans' interest in the development of this particular program in the City of Temecula), the associated volunteers, staff, and parents, and how the participants value the need that this program addresses; and advised that the City would be receiving a 1st Place Award from the California Parks & Recreation Society for this particular video presentation. For Commissioner Yorke, Recreation Superintendent Pelletier relayed that there were similar programs in the cities of Norco and Poway; and noted that there would be an additional program added in the City of Temecula to meet the sports needs of the High Hopes participants. Chairman Meyler commended staff for the great program; and noted that since this item required no formal action, that the Commission would receive and file this report and video presentation. 3. Old Town Theater Proiect R:CSC/minutes/021201 4 RECOMMENDATION: 3.1 That the Community Services Commission approves the conceptual master plan for the Old Town Temecula Theater. Redevelopment Director Meyer provided a history of the process of the project up to this point, noting that the consultant has been working for the past six months, meeting with the potential users of the theater project to develop a design schematic plan that would address the needs of the various performing arts groups that would utilize this facility; and introduced Mr. Art Yanez, and Mr. John Fisher, the consultants who would be presenting the conceptual design plans. Mr. Yanez provided an overview of the surrounding properties; presented the components of the site plan, noting the pedestrian links, the lobby, gallery, restrooms, concessions area, the 300-seat theater, dressing rooms, a dance studio, and deck area; provided a brief overview of the architecture style1 relaying the plan to implement a barn- style architecture, relaying that the flight loft (which is the tallest structure) would have an exposed steel painted structure would be in-filled with wood-siding and a roof constructed of steel or copper; and with respect to the massing of the flight tower, recommended utilizing this area as a beacon advertising area to make residents aware of the performing arts activities taking place. Via color renderings, Mr. Fisher, the consultant, provided a detailed description of the theater performance area, highlighting the site lines from the seating, the variant groups that could perform at this site (bands, drama, music1 orchestra, and choral groups), the stage, the orchestra pit, the flight loft, noting that the theater would be able to accommodate a variety of performing arts needs, relaying the flexibility with the design of the project; specified the variable acoustic provisions, the designated box seats area; for Director of Community Services Parker, noted that there would be an 1870 square foot scene storage area which would be separated by a corridor with roll-down acoustical doors in order to provide an area for alternate performance groups to build a set while another group was performing; specified the location of the office spaces, the green room, dance room, restrooms, concessions, box offices; for Commission Hogan, specified the costume/props storage area, noting the desire of the users to store the majority of their costumes off site; for Commissioner Yorke, provided additional information regarding the specialty lighting; relayed that the box office was located in order to encourage the patrons to experience the historic building area, advising that a portable box office could be located in the courtyard; noted that the entire site would be wheelchair accessible; for Commission Hogan, specified the props storage area, the continental seating with a generous 40-inch space between the rows of seats, and the handicapped seating; for Chairman Meyler, noted that there would be handicapped access to the control room, the technical room, and the boxed seating areas. Redevelopment Director Meyer provided an overview of the project's process up to this point which involved the Old Town Subcommitee, and the Theater Foundation Advisory Committee, noting the numerous meetings held to receive input regarding needs of the various performing arts groups prior to development of the conceptual master plan; relayed that this plan was presented to the Old Town Local Review Board earlier today, and would be presented to the City Council, noting that subsequently the architect would begin the design, development, and construction drawing phase which would be R:CSC/minutes/021201 5 presented to the Community Services Commission, and subsequently to the City Council. Chairman Meyler relayed his experience attending the meetings, noting that the consultant has done a wonderful job incorporating the needs of all the groups into the conceptual design plans. For Chairman Meyler, Mr. Fisher specified the extra classroom, and office areas. Redevelopment Director Meyer noted that there would be solely 28 parking spaces in order to create a pedestrian-oriented Old Town area; relayed that there was a potential for valet parking; with respect to the Mercantile building, specified that the ticket booth would be located in this area and potentially a display area, or an old town general retail store; and noted the handicapped parking provisions. For Commissioner Hogan, Mr. Fisher noted the restroom locations, which exceeded the Code requirements. Ms. Julie Pitzruzzello, 32281 Corte Santa Catalina, representing the' Theater Foundation, relayed the consensus of the Foundation regarding the great architect consultant chosen for this project, noting that their theater background was helpful; provided an overview of the numerous members of the Theater Foundation representing various entities; noted that she was impressed with the manner in which the consultant implemented the performance needs into the conceptual master plan, addressing numerous components; advised that the Theater Foundation was thrilled and wholeheartedly supported the conceptual master plan; for Chairman Meyler, noted that although Mt. San Jacinto College has expressed an interest in utilizing the facility there would be no classroom with desk areas; and for Commissioner Edwards, relayed that there was an initial interest in developing a 500-seat theater by a few of the performing arts groups; and provided additional information regarding the groups that this theater would serve. Additional discussion ensued regarding the intimate setting of a 300-seat facility. MOTION: Commissioner moved to approve the conceptual master plan for the Old Town Theater. The motion was seconded by Commissioner Yorke and voice vote reflected approval with the exception Commissioner Henz who was absent. 4. Playground Equipment Safety Inspection RECOMMENDATION: 4,t That the Community Services Commission receive and file the Report on the Park Playground Safety Inspection Program. Via overheads, Maintenance Superintendent Harrington presented the safety maintenance plan at the City playground park areas, detailing the components of this park maintenance program; noted that all 24 playgrounds in the City were detail inspected every week, providing an overview of this thorough process; relayed the avenue utilized for addressing repairs; advised that Park Maintenance Supervisor Wiechec was National Playground Safety Institute (NPSI) certified and provides regular R:CSC/minutes/021201 6 training sessions with the maintenance staff, reviews all the inspection reports to ensure compliance with certain guidelines, and oversees the repair process; and noted that all playground safety inspection reports and the action taken to correct any problems are additionally review by himself (who was NPSI certified), and were subsequently filed for future reference. Commissioner Yorke noted her pleasure visiting the park sites on the Commission tour; and queried the dangers associated with diseases, which could be potentially spread via the use of the sand at the play areas. In response, Maintenance Superintendent Harrington advised that sand was one of the safest surfaces utilized in a playground and was highly recommended from NPSI, noting that the sand was replaced on a regular basis, relaying the maintenance of these areas. For Commissioner Edwards, Maintenance Superintendent Harrington noted that there was frequent vandalism at the park sites, which was addressed expeditiously. Commissioner Hogan commended Maintenance Superintendent Harrington for the detail of the maintenance programs at the play sites. Since no formal action was required regarding this Agenda Item, Chairman Meyler relayed that the Commission would receive and file this report. 5. Time Chan.qe for Commission Meetin.qs RECOMMENDATION: 5,1 That the Community Services Commission considers revising the meeting start time for the monthly Community Services Commission meetings to 6:00 P.M. Director of Community Services Parker noted that this Agenda Item was agendized for the Commission's consideration at the request of Commissioner Edwards. Additional discussion ensued regarding the benefits of revising the meeting start time to 6:00 P.M. MOTION: Commissioner Edwards moved to modify the meeting start time to 6:00 P.M. The motion was seconded by Commissioner Hogan and voice vote reflected approval with the exception of Commissioner Henz who was absent. COMMUNITY SERVICES DIRECTOR'S REPORT Director of Community Services Parker noted that efforts would be made to refine certain sections of the Trails Master Plan. With respect to the Children's Museum Project, Director of Community Services Parker reiterated that there would be a tour to two facilities in Orange County, advising that the majority of those on the Subcommittee have visited alternate children museum sites; and noted that the Temecula Children's Museum would be referred to as The Children's Experience in the future. R:CSC/minutes/021201 7 COMMISSIONER REPORTS Commissioner Hogan noted with pleasure that she had attended the dedication ceremony at which time a tree was planted for her granddaughter, expressing gratitude to Director of Community Services Parker, Maintenance Superintendent Harrington, and staff for the lovely dedication, noting that she was looking forward to watching the tree grow over the years; and relayed hopes of the continuation of this program in the future. In response, Director of Community Services Parker commended Maintenance Superintendent Harrington and his staff for their efforts associated with the event. Commissioner Edwards queried whether a ladder could be kept on site for use in the multi-purpose room; and relayed kudos to staff for the numerous recent improvements to the muFti-purpose room. Chairman Meyler specified the Commissioner's Subcommittee assignments. In response, Director of Community Services Parker noted that if it was the Commission's desire the two new Commissioners could be added to the existing Subcommittees. At the recent City Council meeting, Chairman Meyier noted that the City Council approved funding for a Spring Concert on the green at the Duck Pond with the Idyllwild Art Academy Orchestra, which would be held on Mother's Day. ADJOURNMENT At 8:24 P.M. Chairman Meyler formally adjourned this meeting to March '127 2001 at 6:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. James. A. Meyler, Chairman Herman D. Parker, Director of Community Services R:CSC/minutes/021201 8 ITEM NO. 2 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: RE: Community Services Commission Herman D. Parker, Director4:~, March 12, 2001 Sub-Committee Assignments PREPARED BY: Gail L Zigler, Administrative Secretary RECOMMENDATION: That the Community Services Commission review the Commissioner assignments to City sub-committees and make recommendations or modifications as desired. DISCUSSION: At the request of Chairman Meyler, staff has provided the following Fist of Commissioner assignments to various City sub-committees. The Commission may re-assign Commissioners or add Commissioners to the various sub- committees. In addition, at the February 27, 2001, City Council meeting, Council Member Jeff Stone requested the Community Services Commission appoint two (2) Commissioners to serve on the Sports Complex Sub-Committee. Sports Council Tom Edwards Sports Complex Children's Museum Library Design Trails Master Plan Water Park Feasibility Jeff Nimeshein (*No Longer a Commissioner Jack Henz Jeff Nimeshein (*No Longer a Commissioner Jack Henz Tom Edwards R:\CSCAGEND\Committee Assignments 31201.doc ITEM NO. 3 CITY OF TEMECULA AGENDA REPORT TO: FROM': DATE: SUBJECT: Community Services Commission Herman D. Parker, Director of Community Service~ March 12, 2001 Aquatics Program PREPARED BY: RECOMMENDATION: Julie Pelletier, Recreation SuperintendentC~ That the Community Services Commission: Receive and file a report on the aquatics program offered to the citizen's of Temecula. DISCUSSION: The aquatics program offered by the City of Temecula is currently a modified year round program designed to meet the recreational needs for those who enjoy aquatic activities. Staff members within the aquatics section of the Recreation Division are currently preparing for the summer aquatics program, which is scheduled to officially begin in May 2001. This extremely popular program provides a variety of opportunities for participants of all ages. To date, there are two (2) pools operated by the City. The two (2) pool locations are Temecula Elementary School Pool and the Community Recreation Center Pool. Construction of a third pool, which will be a joint use pool facility with the Temecula Valley Unified School District, will begin in June 2001, with anticipated completion in February 2002. The aquatics programs includes, but is not limited to youth swim lessons, adult lap swim, family swim nights, water aerobics, private swim lessons, jr. lifeguard training, senior lap swim, synchronized swimming, lifeguard training courses, overseeing local swim teams during their use of both pools, as well as public swim. In an attempt to provide greater customer service, staff will be accepting mail-in registration for swim lessons beginning in June 2001. Following each mail-in registration process, staff will evaluate this new procedure to ensure that in fact, greater customer service is achieved.