Loading...
HomeMy WebLinkAbout010801 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION JANUARY 8, 2001 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 7:00 P.M., on Monday, January 10, 2001 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Edwards. ROLL CALL Present: Commissioners Edwards, Henz, and Chairman Meyler. Absent: None. Also Present: Director of Community Services Parker, Deputy Director of Community Services Ruse, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, Management Analyst Smith, Administrative Secretary Zigler, and Minute Clerk Hansen. SWEARING IN OF NEW COMMISSIONERS Deputy City Clerk Ballreich duly swore in the newly appointed Community Services Commissioners, Ms. Janet Yorke, and Ms. Felicia Hogan. PUBLIC COMMENTS No comments. DIVISION REPORTS Maintenance Superintendent Harrinqton provided a brief overview of various proiects that were completed by the Maintenance Division durinq the month of December, relayinFI the followin~l: The winter renovation of the sports fields was completed at Paloma Del Sol Park, Hills Park, the North/South fields, and Pala Community Park. Staff worked with the ball field lighting contractor to coordinate the Rancho Vista Field Lighting Project. The year-end pool maintenance was completed at the Community Recreation Center (CRC) pool, which was inclusive of replacing the chlorine line, passive washing of the pool bottom a~he tile, patching the pool deck, painting the water slide tower, and draining and refi~eg thepool. Staff worked to coordinate the cor~'~n and dedication of Long Canyon Creek Park. For Commissioner Henz, Maintenance Superintendent Harrington relayed that at this time the coots' nuisance matter had not been fully addressed at the Duck Pond due to the negative issues associated with past implementations. Development Services Administrator McCarthy provided an overview of the proiects in process, notin~ the activity in the month of December, as follows: Long Canyon Creek Park was dedicated on December 12, 2000. The revised plans have been submitted for the Senior Center Expansion Project, relaying that at the week's end she would have additional information regarding the completion of the plan check process. The construction plans for the Chaparral Pool Project have been submitted and the plan check process has been initiated. With respect to the Wolf Creek Project, noted that the Planning Commission approved the project and that it would be presented to the City Council on January 9, 2001. The Subcommittee meetings for the Trails Master Plan Subcommittee and the Water Park Feasibility Study Committee will be scheduled in the next few weeks. For Commissioner Henz, Development Services Administrator McCarthy relayed that at the week's end she would have additional information regarding the timing of the Senior Expansion Project going out to bid. In response to Chairman Meyler, Development Services Administrator McCarthy relayed that with respect to the Chaparral Pool Project that the first submittal had been received, and would be sent to the State Architect's office next week. Recreation Superintendent Pelletier noted the followinq Recreation activities which were held since the December 11, Community Services Commission meetinq: The Holiday Lights and Festive Sights events were held on December 13-31, noting that the events were successful; and advised that 84 participants participated in the Holiday Lights and Festive Sights bus tour on December 17th, relaying that this program would be held on an annual basis. The Winter Wonderland Event was held on December 16th, which was inclusive of 440 breakfasts with Santa, 18 tons of snow, craft vendors, and entertainment. R:CSC/minutes/010801 2 The Recreation Brochure was distributed to over 19,000 residents in the City of Temecula on December 22, 2000. Museum Service Manager Ott will be guiding an excursion on January 9, 2001 to the los Angeles County Museum of Art, noting the expansion of the excursion's program. Commissioner Edwards, echoed by Commissioner Henz, relayed kudos to staff for their efforts regarding the great December events, noting that the Holiday Lights and Festive Sights Program was a great success. Commissioner Henz commended staff with respect to the Recreation Brochure, advising that he had participated in the Master Gardening Program, which began on Saturday, January 6, 2001. In response to Chairman Meyler's comments regarding the Recreation Brochure, Recreation Superintendent Pelletier relayed that the mail-in registration was a new program this year, noting that she would provide the Commission with an update at a future point in time. Director of Community Services Parker provided additional information regarding this experimental program. With respect to Commissioner Edwards's comments regarding the benefit of adding a Swing Dance class to the Recreation Brochure, Recreation Superintendent Pelletier relayed that staff would investigate the addition. COMMISSION BUSINESS 1. Installation of Sports Art RECOMMENDATION: 1.1 That the Community Services Commission approve the installation of sports figurine art on the backstops on two (2) ball fields at the Rancho California Sports Park. Via overheads, Development Services Administrator McCarthy presented the staff report (of record), noting that the Community Services Department was continually investigating new and unique features for the City's recreation facilities; provided an overview of staff's discussions with Mr. Niles Palmer, representing Sports Art; relayed the proposal to install images of sports figurines to two specific ball field backstops via link decos (as denoted in the exhibits per agenda material); provided additional information regarding the durability of the product; specified the location of the proposed installations, as follows: on the backstops at Field Nos. 1, and 2 at Rancho California Sports Park, presenting examples of the two figures (i.e., a female soffball batter, and a Little League batter); relayed that the proposed colors would be royal blue and a dark blue for contrast; and advised that it was the plan at this time to initiate the installation at this location, noting the potential to install additional figures at alternate parks if the art feature was well-received. R:CSC/minutes/010801 3 For Commissioner Yorke, Development Services Administrator McCarthy confirmed that the figures were made of a graffiti resistant material; and relayed that due to the height of the figures, and individual would have to have a ladder to graffiti the figures. With respect to Commissioner Yorke's concern regarding the potential for youth to climb up the chain link to graffiti the figures, Development Services Administrator McCarthy advised that in alternate cities where the figures have been installed (i.e., Moreno Valley) there have not been any problems associated with graffiti. Director of Community Services Parker relayed that although the City has installed elaborate monument signage at the parks that there was no significant negative impact with respect to graffiti, requesting Maintenance Superintendent Harrington to further address this issue. Maintenance Superintendent Harrington noted that the City was not impacted by a great deal of vandalism on the park signs, advising that in his opinion this installation would not create a negative situation for graffiti, specifically due to the height of the installations; and relayed that if there was a graffiti incident, the Maintenance Division did have specific graffiti removers, noting that the manufacturer, additionally, would most likely have a special material for removal of the graffiti. Commissioner Yorke queried whether that had been consideration to have a contest for the youth of the City of Temecula with respect to contributive art designs for utilization in this art feature. In response, Development Services Administrator McCarthy relayed that there could be discussions with the consultant regarding the feasibility of implementing this concept for future installations. Concurring that this project would be an avenue for gaining input from the community, Commissioner Edwards opined that the sports parks were spectacular, as is, relaying that he was unsure whether this element would further enhance the parks; and queried the costs associated with the installations. In response to Commissioner Edwards, Development Services Administrator McCarthy relayed that the estimated costs for the installation on the two backstops would be approximately $3100. Director of Community Services Parker clarified that staff has been investigating avenues to incorporate art into the parks, noting that there have been efforts to implement art in public places; and relayed that while the final Ordinance addressing this issue has not been adopted, that when staff investigated this figurine element implementation, it was the opinion of staff that this feature would enhance the park site. Commissioner Edwards relayed that if the art was a feature that was well-received by the community, it would be beneficial to rotate, or change, the figure from time to time; and concurred with Commissioner Yorke's comments, noting that a contest involving locally designed features would be outstanding. Director of Community Services Parker clarified that this particular company solely installed specific types of figurines. R:CSC/minutes/010801 4 in response to Commissioner Edwards, Development Services Administrator McCarthy relayed that the manufacturer would most likely be reluctant to make the materials available, while noting that staff could qUery the feasibly of utilizing a submitted design from a school child for a future installation. Chairman Meyler relayed that he was please~,with the initiation of implementing art in public places; noted his support of the proposal; and concurred with the concept of implementing designs from the community for future installations. MOTION: Commissioner Henz moved to approve the installation of sport figurine art on the backstops on two (2) ball fields at the Rancho California Sports Park. Commissioner Edwards seconded the motion and voice vote reflected unanimous approval. 2. City of Temecula Wall of Honor RECOMMENDATION: 2,1 That the Community Services Commission approve the recommended honoree for placement on the City of Temecula Wall of Honor. Deputy Director of Community Services Ruse provided an overview of the process regarding the selection of nominees for placement on the City of Temecula Wall of Honor; noted that after solicitation of nominations, staff received the names of five nominees; advised that the Subcommittee reviewed and ranked the nominees, providing the final recommendation of the nominee, Ms. Grace Mellman, to be forwarded to the Commission for their review; and provided an overview of Ms. Mellman's numerous contributions and efforts in the community which has contributed to improving the quality of life for the citizens of Temecula. Commissioner Edwards relayed that the nominee, Ms. Mellman, was an excellent recommendation, noting the numerous years of service she has contributed to the community, noting her great accomplishments with respect to the libraries; and relayed his enthusiastic support for selecting Ms. Mellman's name for placement on the City of Temecula Wall of Honor. Chairman Meyler noted that Ms. Mellman was an outstanding person who has donated a large portion of her life to the library system, relaying his support of the recommendation. MOTION: Commissioner Edwards moved to approve staff's recommendation. Commissioner Yorke seconded the motion and voice vote reflected unanimous approval. 3. Community Services Department Division Overview RECOMMENDATION: 3.1 That the Community Services Commission receive and file this report. Noting the two newly appointed Commissioners, Director of Community Services Parker relayed that staff was of the opinion that it would be appropriate to provide a brief R:CSC/minutes/010801 5 overview of the Community Services Department inclusive of its functions and operations, advising that the Commission could additionally familiarize themselves with various staff members. Overview of the Maintenance Division Maintenance Superintendent Harrington provided an overview of the responsibilities of the City's Maintenance Division which was divided into two sections, as follows: a) Parks, and b) Facilities; relayed that Mr. Mathew Wiechec was the Park Landscape Maintenance Supervisor, introducing Mr. Wiechec to the Commission; and introduced Mr. Bruce Wedeking who was the Facility Maintenance Supervisor; specified that the Landscape Maintenance Section currently manages approximately 178 acres of developed parkland inclusive of 22 parks, five of which were designated as multi-use sports parks and included restroom and snack bar facilities, 24 play structures, two swimming pools, numerous alternate amenities, various Temecula Valley School District join use sites, 17 slope areas which encompassed approximately 90 acres of landscaped area, and 12 median islands; specified that the Facilities Maintenance Section currently manages nine facilities which encompasses approximately 125,000 square feet of buildings, inclusive of the City Hall, the Maintenance Facility, the CRC, the Temecula Community Center, the Mary Phillips Senior Center, the Temecu~a Valley Museum, the Wedding Chapel, the Old Town area, and the newly acquired Temecula Children's Museum; and relayed that there were 12 full time staff, and 7 part-time custodians in the Maintenance Division. For Commissioner Henz, Maintenance Superintendent Harrington relayed that currently there was a contract for Landscape Maintenance Services which was approximately a $1 million-a-year contract, noting that this contract encompassed approximately 30 employees that work for this particular contractor; noted that there currently was a contract with a custodial services company which handled all the restroom maintenance at the parks, noting that this contractor had approximately 4-6 employees serving in this capacity; advised that there was currently a contract with a pool maintenance company which maintains the pool at the elementary school, while City staff maintains the CRC pool; and noted that there were various alternate contractors utilized for various repairs and painting projects; and advised that the Chaparral Pool was presently proposed to be maintained by the School District via contracted services. Maintenance Superintendent Harrington noted that some of the duties of Landscape Maintenance Supervisor Wiechec were to oversee the Maintenance Landscape Contractor, the Custodial Services Contractor, and alternate repairs. For Commissioner Yorke, Maintenance Superintendent Harrington confirmed that the majority of the landscaped areas in the business parks are maintained by either a Business Park Association or by the property owner. Overview of the Recreation Division Via overheads, Recreation Superintendent Pelletier provided an overview of the responsibilities of the Recreation Division staff; presented photographs of the community facilities, specifying numerous programs and activities managed by this particular division, as follows: Tiny Tot Programs, Excursions, Aquatic Programs, Summer Day Camp, numerous contracted classes for all ages, Teen Activities (i.e., Search for the R:CSC/minutes/010801 6 Stars Talent Night), Museum Tours, Lectures, and Exhibits, the High Hopes Program providing recreational activities for adults with special needs, Senior Activities, the Mobile Recreation Program, Adult Sports Programs, (i.e., basketball, softball), numerous field rentals, and Family Fun Nights; noted that there were numerous special projects and events held annually; noted the printing and distribution of the Recreation Brochure which was distributed biannually; relayed that the City had two Sister Cities (i.e., Nakayama, Japan, and Voorburg, Netherlands); noted that the Recreation Division, additionally, managed the volunteer program; specified various City-wide special events, as follows: the 4th of July Parade and Firework Show, the Summer Concert Series, the Spring Egg Hunts, the Temecula Electric Light Parade, Winter Wonderland, Holiday Lights and Festive sights, and a variety of neighborhood specific events (i.e., Cinco de Mayo); noted that staff encompassed two supervisors who oversee the operations of the CRC, the Temecula Community Center, and the Mary Phillips Senior Center, and other indirect overseeing at alternate faculties; relayed that there were three Recreation Coordinators who oversee special events and projects; advised that there were two office assistants, one at the CRC, and one at City Hall; relayed that there were additional project and seasonal staff serving as part-time employees; and noted that Museum Services Manager Ott oversees the Museum and the associated activities. In response to Commissioner Yorke's queries regarding implementing a Gifted Arts Program for children from K-12, Recreation Superintendent Pelletier noted that the City was always open to new classes, advising that the contracted instructors aid in providing the instruction; and relayed that if Commissioner Yorke had a certain instructor in mind, that staff would further investigate. Commissioner Yorke commented, additionally, regarding the benefits of this particular type of Arts Program. In response, Recreation Superintendent Pelletier noted that at Commissioner Yorke's convenience she would be interested in obtaining additional information, noting that the Arts Council was continually making efforts to incorporate these types of programs. Commissioner Hogan queried whether the Arts Program that Commission Yorke recommended implementing could be incorporated into the activities at the Children's Museum. In response, Recreation Superintendent Pelletier noted that at this point in time staff had not received information regarding the specific exhibits at the Children's Museum facility, or of the space that would be available. Director of Community Services Parker advised that at this point, it was too early to address programmatic issues at the Children's museum, advising that this recommendation would be considered, noting that staffing and funding issues would need to be investigated, providing additional information regarding the process of paying the current instructors via the Recreation Brochure classes without impacting the City finds. · Overview of the Development Division Development Services Administrator McCarthy relayed that Management Analyst Smith was the staff member who aided in the Development Division; noted the numerous responsibilities of this particular division, apprising the Commission of the reviewing of developments and conditioning the projects with specified benchmarks, the assessment administration and budget information base, the overseeing of the Franchise Agreements for solid waste and cable television; via overheads, specified the development projects in the ClP for this year (noting the various stages of development), R:CSC/minutes/01080! 7 as follows: the Senior Expansion Project, the Chaparral Aquatic Complex, the Library Project (providing additional information regarding the funding issues associated with this particular project), the Trails and Multi-use Trails Master Plan, the Calle Aragan Drainage Structures Project, the Children's Museum, the Desiltation Pond Project, the Rancho California Sports Park Culvert Redesign Project, the Rancho California Sports Park Field Lighting Project, the Rancho California Sports Park Parking Lot Rehabilitation Project, the Rancho California Sports Park Tot Lot ADA Upgrade Project, the Sports Complex Project, and the Water Park Feasibility Study Project; and provided various photographs of the construction of projects (i.e., the Paloma Del Sol Park, and the Renovation Project at Rotary Park.) For Commissioner Yorke, Director of Community Services Parker relayed that the seating capacity at the Chaparral Pool facility would be 350, providing additional information regarding the Subcommittee discussions and the consensus that the seating capacity would be adequate. In response to Commissioner Yorke's recommendation that the Library Project be inclusive of a space for the previously mentioned Gifted Arts Program, Development Services Administrator McCarthy noted that there was a large community room planned for this facility. For Commissioner Yorke, Development Services Administrator McCarthy provided additional information regarding the identified funds for the Library Project. In response to Commissioner Hogan, Development Services Administrator McCarthy provided additional information regarding the assessment charges, which are accrued by those benefiting from the services. For Commissioner Henz, Development Services Administrator McCarthy relayed that the Redevelopment Department was coordinating the development of the Old Town Theater Project. In response to Commissioner Yorke's queries, Development Services Administrator McCarthy provided additional information regarding the two potential sites for the sports complex. COMMUNITY SERVICES DIRECTOR'S REPORT Director of Community Services Parker noted that the California Parks and Recreation Society has awarded the City of Temecula the following four awards: 1st Place Award for the video regarding the High Hopes Program, · 1st Place Award for the Recreation Brochure, · 2nd Place Award for the High Hopes Program, itself, and · 2nd Place Award for the marketing theme campaign for the Temecula Valley Museum. Director of Community Services Parker thanked staff for their diligent efforts with respect to the above-mentioned programs. R:CSC/minutes/010801 8 COMMISSIONER REPORTS Commissioner Edwards commended staff for the fabulous work during the Christmas season. Commissioner Edwards requested that the issue of the meeting start time be agendized for the February meeting, recommending that the start time be revised to begin at 6:00 P.M. Commissioner Henz provided an update with respect to the Children's Museum Design Subcommittee; and noted that the first kick-off meeting would be held on Thursday, January 23rd. Chairman Meyler requested that staff ensure that the two newly appointed Commissioner photographs would be added to the City's website. Welcoming the new Commissioners, Chairman Meyler provided a brief overview of Ms. Yorke's and Ms. Hogan's history of involvement in the community. Chairman Meyler announced that Councilman Comerchero was the new City Mayor, and that Councilman Roberts was the new Mayor Pro Tem, relaying that the City Council additionally appointed new members of the Community Service District Officers, relaying that Mayor Comerchero was the President and that Councilman Pratt was the Vice President. Noting that there was a meeting scheduled for the Historical Society on Thursday, January 11th, Chairman Meyler relayed that a name for this organization would be determined, as well as, establishing goals, objectives and a mission. Chairman Meyler relayed that at the January 9, 2001 City Council meeting that there was an agenda item regarding a request by the Arts Council for $12,000 for a second Concert on the Green Event, which had been suggested by Mayor Stone. ADJOURNMENT At 8:50 P.M. Chairman Meyler formally adjourned this meeting to the Community Services Commission Park Tour which would be held on January 19, 2001 at 8:30 A.M., at City Hall Community Services Department, 43200 Business Park Drive, Temecula. it was noted that the next regularly scheduled meeting of the Community Services Commission would be held on February 12, 2001, 7:00 P.M., at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula, California. J~rrfC(~s'. A. Meyler, Chairrr~an Herman D. Parker, Director of Community Services R:CSC/minutes/010801 9