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HomeMy WebLinkAbout021201 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION FEBRUARY '12, 200'1 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 7:00 P.M., on Monday, February 12, 2001 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. .ALLEGIANCE The audience was led in the Flag salute by Commissioner Edwards. ROLL CALL Present: Absent: Also Present: PUBLIC COMMENTS No comments. DIVISION REPORTS Commissioners Edwards, Hogan, Yorke, and Chairman Meyler. Commissioner Henz. Director of Community Services Parker, Redevelopment Director Meyer, Deputy Director of Community Services Ruse, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, Management Analyst Smith, Administrative Secretary Zigler, and Minute Clerk Hansen. Maintenance Superintendent Harrin.qton provided a brief overview of various proiects that were completed by the Maintenance Division during the month of January, relaying the followin,q: At the CRC gymnasium the ventilation louvers and daylight panels were resealed. At Veteran's Park, the original redwood park sign was replaced with a cast concrete sign. The installation of the new window shades was completed at the CRC multi- purpose room. A broken main line was repaired at the Temecula Community Center. Occupancy-sensor switches were installed to operate the restroom lights at the Temecula Community Center in order to conserve energy. The compressor and the subzero freezer were replaced in the Temecula Community Center kitchen. The quarterly preventative maintenance service was completed on all the facility ventilation and air conditioning systems. Development Services Administrator McCarthy provided an overview of the projects in process, as follows: The Wolf Creek Project was approved by Council, noting that Spring Pacific Properties was moving forward with the plans for the 6-acre neighborhood park and the linear park, and would provide additional information regarding the 40-acre site for the sports park complex, advising that the next sports park complex meeting would be a community meeting which would be potentially scheduled for the end of March. With respect to the Chaparral Pool Project, relayed that staff has met with the School District to review their comments, noting that staff would be meeting with RJM Design Group and the sub-consultants on Wednesday, February 14, 2001 to review the plan check comments; and advised that the target goal was to break ground after the school term ends in June. The Senior Center Plans have been forwarded to Davidson & Allen Architects after the second plan review, noting that the plans have been additionally submitted to the Department of Health for approval The Water Park Feasibility Subcommittee met February 1, 2001 to review the results of the intercept survey and to provide direction to the consultant regarding the types of water parks that should be included in the analysis; and relayed that the Subcommittee would meet again Wednesday, March 7, 2001, advising that the target goal was to present the Draft Study to the Commission at the April meeting. The Trails Master Plan Subcommittee met February 8th to further review potential trail locations, advising that in the next month staff would aid in the research of information regarding easements and ownership of specific areas that have been identified, noting that there would be additional meeting with EMWD regarding easements and equestrian use. The Children's Museum Subcommittee had an initial meeting with the consultant and the sub-consultants on January 23'~, noting that there was a tour scheduled to visit two existing children's museums on Tuesday, February 20, 2001. For Commissioner Hogan, Director of Community Services Parker relayed that the two children's museums that would be visited would be the Discovery Children's Museum, and the Discovery Site Center, both located in Orange County, In response to Director of Community Services Parker's request for an update regarding Energy Conservation issues, Maintenance Superintendent Harrington relayed that at R:CSC/min utes/021:~01 2 City Hall lights were being kept off where the lighting was not necessitated; advised that at several facilities, timer switches have been installed to control the air conditioners; at City Hall, noted that most of the offices are being retrofitted with the occupancy-sensor light switches; advised that staff was investigating the pricing of changing the fixtures to TA fixtures (which was a smaller fluorescent tube lighting which conserves energy) for several City facilities; noted that at the Duck Pond, the tree lighting has been turned off, and the circulation pump time and fountain times have been modified to conserve energy; and relayed that the lighting on the City's monument signage has been reduced. Director of Community Services Parker additionally noted that modifications have been made regarding the field lighting at the ball fields. Recreation Superintendent Pelletier relayed the following reqardin,q the Recreational events and activities: In response to Commissioner Edwards's recommendation to have staff consider adding a Swing Dance Event, noted that there would be a Swing Dance held on March 16, 2001. Friday, February 9th was the Annual Ambassador Family Fun Night, which was held at the CRC with approximately 100 participants, advising that the youth were provided the Tern. E. Cula Coloring Books. The excursions provided in the last Recreation Brochure were proving to be extremely successful, noting that numerous excursions have been selling out. Staff is currently working on the next Recreation Brochure, noting that as additional opportunities are added, the development process of the brochure is becoming a more timely effort; and relayed that the target goal for the next brochure would be the last week in May. Commissioner Edwards commended staff for the great opportunities provided for teens in the current Recreation Brochure. With respect to mail-in registration, for Chairman Meyler, Recreation Superintendent Pelletier noted that the program was successful, relaying that the mail-in registration for swim lessons would be handled for the first week in June. For Commissioner Edwards, with respect to the lighting upgrade at the Sports Park, Maintenance Superintendent Harrington relayed that weather factors could potentially delay this improvement project, advising that the target goal was March 3~; and confirmed that staff would notify the associated sports team representatives of any postponements. R:CSC/minutes/021201 3 COMMISSION BUSINESS t. Approval of Community Services Commission Minutes RECOMMENDATION: 1.1 That the Community Services Commission approves the minutes of the December 1t, 2000 meeting. This Agenda Item was continued to the March 12, 2001 Community Services meeting. 1.2 That the Community Services Commission approves the minutes of the January 8, 2001 meeting. MOTION: Commissioner Edwards moved to approve the minutes of January 8, 2001. as written. The motion was seconded by Chairman Meyler and voice vote reflected approval with the exception of Commissioner Henz who was absent. 2. High Hopes Program Video Presentation RECOMMENDATION: 2.1 That the Community Services Commission receive and file this report and video presentation on the High Hopes Program. Specifically to inform the new Commissioners, Recreation Superintendent Pelletier relayed that the City had implemented the successful High Hopes Program in September of 1999, noting that this program was designed in order to meet the special needs of young adults to socialize on a regular basis; presented a video providing data regarding the programs' origination (noting Councilman Lindemans' interest in the development of this particular program in the City of Temecula), the associated volunteers, staff, and parents, and how the participants value the need that this program addresses; and advised that the City would be receiving a 1st Place Award from the California Parks & Recreation Society for this particular video presentation. For Commissioner Yorke, Recreation Superintendent Pelletier relayed that there were similar programs in the cities of Norco and Poway; and noted that there would be an additional program added in the City of Temecula to meet the sports needs of the High Hopes participants. Chairman Meyler commended staff for the great program; and noted that since this item required no formal action, that the Commission would receive and file this report and video presentation. 3. Old Town Theater Project R:CSC/minutes/021201 4 RECOMMENDATION: 3.1 That the Community Services Commission approves the conceptual master plan for the Old Town Temecula Theater. Redevelopment Director Meyer provided a history of the process of the project up to this point, noting that the consultant has been working for the past six months, meeting with the potential users of the theater project to develop a design schematic plan that would address the needs of the various performing arts groups that would utilize this facility; and introduced Mr. Art Yanez, and Mr. John Fisher, the consultants who would be presenting the conceptual design plans. Mr. Yanez provided an overview of the surrounding properties; presented the components of the site plan, noting the pedestrian links, the lobby, gallery, restrooms, concessions area, the 300~seat theater, dressing rooms, a dance studio, and deck area; provided a brief overview of the architecture style, relaying the plan to implement a barn- style architecture, relaying that the flight loft (which is the tallest structure) would have an exposed steel painted structure would be in-filled with wood-siding and a roof constructed of steel or copper; and with respect to the massing of the flight tower, recommended utilizing this area as a beacon advertising area to make residents aware of the performing arts activities taking place. Via color renderings, Mr. Fisher, the consultant, provided a detailed description of the theater performance area, highlighting the site lines from the seating, the variant groups that could perform at this site (bands, drama, music, orchestral and choral groups), the stage, the orchestra pit, the flight loft, noting that the theater would be able to accommodate a variety of performing arts needs, relaying the flexibility with the design of the project; specified the variable acoustic provisions, the designated box seats area; for Director of Community Services Parker, noted that there would be an 1870 square foot scene storage area which would be separated by a corridor with roll-down acoustical doora in order to provide an area for alternate performance groups to build a set while another group was performing; specified the location of the office spaces, the green room, dance room, restrooms, concessions, box offices; for Commission Hogan, specified the costume/props storage area, noting the desire of the users to store the majority of their costumes off site; for Commissioner Yorke, provided additional information regarding the specialty lighting; relayed that the box office was located in order to encourage the patrons to experience the historic building area, advising that a portable box office could be located in the courtyard; noted that the entire site would be wheelchair accessible; for Commission Hogan, specified the props storage area, the continental seating with a generous 40-inch space between the rows of seats, and the handicapped seating; for Chairman Meyler, noted that there would be handicapped access to the control room, the technical room, and the boxed seating areas. Redevelopment Director Meyer provided an overview of the project's process up to this point which involved the Old Town Subcommitee, and the Theater Foundation Advisory Committee, noting the numerous meetings held to receive input regarding needs of the various performing arts groups prior to development of the conceptual master plan; relayed that this plan was presented to the Old Town Local Review Board earlier today, and would be presented to the City Council, noting that subsequently the architect would begin the design, development, and construction drawing phase which would be R:CSC/rninutes/021201 5 presented to the Community Services Commission, and subsequently to the City Council. Chairman Meyler relayed his experience attending the meetings, noting that the consultant has done a wonderful job incorporating the needs of all the groups into the conceptual design plans. For Chairman Meyler, Mr. Fisher specified the extra classroom, and office areas. Redevelopment Director Meyer noted that there would be solely 28 parking spaces in order to create a pedestrian-oriented Old Town area; relayed that there was a potential for valet parking; with respect to the Mercantile building, specified that the ticket booth would be located in this area and potentially a display area, or an old town general retail store; and noted the handicapped parking provisions. For Commissioner Hogan, Mr. Fisher noted the restroom locations, which exceeded the Code requirements. Ms. Julie Pitzruzzello, 32281 Corte Santa Catalina, representing the Theater Foundation, relayed the consensus of the Foundation regarding the groat architect consultant chosen for this project, noting that their theater background was helpful; provided an overview of the numerous members of the Theater Foundation representing various entities; noted that she was impressed with the manner in which the consultant implemented the performance needs into the conceptual master plan, addressing numerous components; advised that the Theater Foundation was thrilled and wholeheartedly supported the conceptual master plan; for Chairman Meyler, noted that although Mt. San Jacinto College has expressed an interest in utilizing the facility there would be no classroom with desk areas; and for Commissioner Edwards, relayed that there was an initial interest in developing a 500-seat theater by a few of the performing arts groups; and provided additional information regarding the groups that this theater would serve. Additional discussion ensued regarding the intimate setting of a 300-seat facility. MOTION: Commissioner moved to approve the conceptual master plan for the Old Town Theater. The motion was seconded by Commissioner Yorke and voice vote reflected approval with the exception Commissioner Henz who was absent. 4. Playground Equipment Safety Inspection RECOMMENDATION: 4.1 That the Community Services Commission receive and file the Report on the Park Playground Safety Inspection Program. Via overheads, Maintenance Superintendent Harrington presented the safety maintenance plan at the City playground park areas, detailing the components of this park maintenance program; noted that all 24 playgrounds in the City were detail inspected every week, providing an overview of this thorough process; relayed the avenue utilized for addressing repairs; advised that Park Maintenance Supervisor Wiechec was National Playground Safety Institute (NPSI) certified and provides regular R:CSC/minutes/021201 6 training sessions with the maintenance staff, reviews all the inspection reports to ensure compliance with certain guidelines, and oversees the repair process; and noted that all playground safety inspection reports and the action taken to correct any problems are additionally review by himself (who was NPSI certified), and were subsequently filed for future reference. Commissioner Yorke noted her pleasure visiting the park sites on the Commission tour; and queried the dangers associated with diseases, which could be potentially spread via the use of the sand at the play areas. In response, Maintenance Superintendent Harrington advised that sand was one of the safest surfaces utilized in a playground and was highly recommended from NPSI, noting that the sand was replaced on a regular basis, relaying the maintenance of these areas. For Commissioner Edwards, Maintenance Superintendent Harrington noted that there was frequent vandalism at the park sites, which was addressed expeditiously. Commissioner Hogan commended Maintenance Superintendent Harrington for the detail of the maintenance programs at the play sites. Since no formal action was required regarding this Agenda Item, Chairman Meyler relayed that the Commission would receive and file this report. 5. Time Change for Commission Meetings RECOMMENDATION: 5.1 That the Community Services Commission considers revising the meeting start time for the monthly Community Services Commission meetings to 6:00 P.M. Director of Community Services Parker noted that this Agenda Item was agendized for the Commission's consideration at the request of Commissioner Edwards. Additional discussion ensued regarding the benefits of revising the meeting start time to 6:00 P.M. MOTION: Commissioner Edwards moved to modify the meeting start time to 6:00 P.M. The motion was seconded by Commissioner Hogan and voice vote reflected approval with the exception of Commissioner Hertz who was absent. COMMUNITY SERVICES DIRECTOR'S REPORT Director of Community Services Parker noted that efforts would be made to refine certain sections of the Trails Master Plan. With respect to the Children's Museum Project, Director of Community Services Parker reiterated that there would be a tour to two facilities in Orange County, advising that the majority of those on the Subcommittee have visited alternate children museum sites; and noted that the Temecula Children's Museum would be referred to as The Children's Experience in the future. R:CSC/minutes/021201 7 COMMISSIONER REPORTS Commissioner Hogan noted with pleasure that she had attended the dedication ceremony at which time a tree was planted for her granddaughter, expressing gratitude to Director of Community Services Parker, Maintenance Superintendent Harrington, and staff for the lovely dedication, noting that she was looking forward to watching the tree grow over the years; and relayed hopes of the continuation of this program in the future. In response, Director of Community Services Parker commended Maintenance Superintendent Harrington and his staff for their efforts associated with the event. Commissioner Edwards queried whether a ladder could be kept on site for use in the multi-purpose room; and relayed kudos to staff for the numerous recent improvements to the multi-purpose room. Chairman Meyler specified the Commissioner's Subcommittee assignments. In response, Director of Community Services Parker noted that if it was the Commission's desire the two new Commissioners could be added to the existing Subcommittees. At the recent City Council meeting, Chairman Meyler noted that the City Council approved funding for a Spring Concert on the green at the Duck Pond with the Idyllwild Art Academy Orchestra, which would be held on Mother's Day. ADJOURNMENT At 8:24 P.M. Chairman Meyler formally adjourned this meeting to March '12T 200'1 at 6:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. J~h'fi~. A. Meyler, Chairm~n Herman D. Parker, Director of Community Services R:CSC/minutes/021201 8